09/10/2013 - City Council SpecialSPECIAL CITY COUNCIL MEETING
WEDNESDAY
SEPTEMBER 10, 2013
5:30 P.M.
EAGAN ROOM - EAGAN MUNICIPAL CENTER
AGENDA
I. ROLL CALL AND ADOPTION OF THE AGENDA
II. VISITORS TO BE HEARD
III. UPDATE REGARDING THE CEDAR/RED LINE RAPID TRANSIT -
ORIENTED DEVELOPMENT MARKET STUDY
IV. UPDATE OF HIGHWAY 77 MANAGED LANE AND CEDAR GROVE
TRANSIT STATION ENGINEERING STUDY
V. UPDATE ON CONSOLIDATED FIRE STATION CONCEPT
VI. UPDATE ON CITY COUNCIL GOALS AND THEMES
VII. OTHER BUSINESS
VIII. ADJOURNMENT
Agenda Information Memo
Eagan City Council Workshop Meeting
September 10, 2012
III. UPDATE REGARDING THE CEDAR/RED LINE BUS RAPID TRANSIT -
ORIENTED DEVELOPMENT MARKET STUDY
DIRECTION TO BE CONSIDERED:
The presentation is for informational and discussion purposes. No formal action is required at
this time.
FACTS:
Dakota County and the Cities of Apple Valley, Bloomington, Eagan and Lakeville have
received grant funding to support a transit oriented development market study for the Cedar
Avenue /Red Line BRT corridor and the major stations along its route, including the Cedar
Grove Transit Station.
The study is intended to identify strategies to promote BRT as a development and
redevelopment catalyst in areas with varying levels of development intensity as found along
the Transitway. Because the stations range from Bloomington Central Station to Cedar
Grove to the Apple Valley Station to the 1851" Street Park and Ride, the typologies of market
supportable development at expected at each varies considerably.
• The County and Cities cooperated in an RFP for study services in late 2012 and a group led
by Kimley -Horn was selected to complete the work in the next several weeks. City staff
members have participated in the Project Management Team for this study over the past year
and have provided input to the process including past planning efforts and market analysis
regarding the Cedar Grove Redevelopment.
• At its workshop meeting in November, 2012, the City Council received an overview of the
study by Dakota County Transit Specialist Joe Morneau and asked that the Advisory
Planning Commission be involved in the review of the outcomes as well. The APC has been
invited to attend this meeting to receive the update at this time.
• Tim Burkhardt of Kimley -Horn will present an overview of the draft study report and
conclusions at the workshop. While the study covers the entire Red Line Corridor and all of
its stations, Mr. Burkhardt will do an overview of the general information and then focus the
discussion on the findings related to the Cedar Grove Transit Station and the Cedar Grove
Redevelopment.
• In terms of overview, the study findings reinforce the decisions the City Council and EDA
have made to capitalize on the location and transit access of the area to support a more
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intense, vertical form of development than would otherwise occur in the area. It recognizes
the opportunity the Paragon Outlet Center development presents to anchor such a
development, while noting the importance of the City's commitment to mixed uses on the
remaining core are parcels as means of supporting transit oriented and pedestrian oriented
goals for the area. The study encourages continuing the strategies of pursuing high density
housing and vertical uses that place a combination of households and other activities in the
redevelopment area.
The Study also notes the importance of improving bus access to and from the Cedar Grove
Transit Station as a means of enhancing the experience of transit riders and improving the
efficiency of the bus routes, both for Red Line BRT service and other bus routes as well. By
coincidence, Kimley Horn leads the Hwy 77 Managed Lane /Cedar Grove Transit Station
Access Study and Mr. Burkhardt will be presenting an update of that in the next business
item.
One concept that arises in both studies is the potential to make a new connection between the
transit station area of the redevelopment district and the property on the north side of Hwy
13. In the market study, the concept suggested is a grade separated bike /pedestrian trail.
Similarly, in the Hwy 77 /Cedar Grove Transit Station Access Study, one of the concepts for
northbound busses would be a slip ramp for buses from Cedar Avenue to the Transit Station
and an underpass under Hwy 13 to the on ramp from Hwy 13 to northbound Cedar Avenue.
The option in the access study (Alternatives A and B) would be a transit connection only, but
the study acknowledges that a bike pedestrian connection could parallel the transitway using
the same underpasses.
City staff has reviewed the possibility of further leveraging that alternative to permit a full
traffic connection to parallel the transit way and pedestrian trail. If this were feasible, it
could create a closer multi -modal connection between the property in the redevelopment
district on the north side of Hwy 13 and the Transit Station and the rest of the redevelopment
area. Such a connection might permit more transit oriented development on the north side of
Hwy 13 in addition to that in the core area. It could also facilitate the bike /pedestrian
connections between the Minnesota River Valley and the City and County trail system,
which will become increasingly important when the Long Meadow Bridge connection is
reestablished on the Bloomington side of the river.
• The study is intended to be advisory to the cities along the corridor and as such, there is no
formal action required for it to move forward. With input from this meeting, however, the
consultant will prepare a final draft that can be returned to a regular City Council agenda to
be accepted as a resource for future planning and marketing of the redevelopment area.
ATTACHMENTS:
• Excerpts from draft Study Report enclosed and numbered separately.
• Full Study Report available upon request.
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Agenda Information Memo
September 10, 2013 Special City Council Workshop
IV. HIGHWAY 77 MANAGED LANES AND CEDAR GROVE TRANSIT STATION
ENGINEERING STUDY
DIRECTION FOR CONSIDERATION:
Receive Presentation of Engineering Study Update.
FACTS:
The Minnesota Department of Transportation (MnDOT) is in the midst of an engineering study
considering the utilization of "managed lanes" on Highway 77 (Cedar Avenue Freeway) as well as an
improved connection between the new Red Line Bus Rapid Transit (BRT) and the Cedar Grove
Transit Station.
On May 14, 2013, MnDOT staff introduced the study process to the City Council including a
presentation of the options being developed for further study.
Since May, MnDOT staff and the consultant have been working with a Policy Advisory Committee,
Staff Advisory Committee, and Technical Advisory Committee to develop options for the managed
lanes and improved access to the transit station. Mayor Maguire, Director Hohenstein and Director
Matthys have represented the City of Eagan as members of these committees and Councilmember
Hansen has represented MVTA on the Policy Advisory Committee.
• MnDOT and the committees are currently evaluating three managed lane options ranging in cost from
$46 -56 million and eight concepts for enhanced transit station access ranging from $1 -33 million.
Option refinement will follow in the next few months.
MnDOT staff will present an update of the study to the City Council at the September 10 workshop.
The presentation will consist of a high level summary of the evaluation results for both the Highway
77 options as well as the updated Cedar Grove Transit Station access concepts. An open house will be
held for the public on October 2, 2013 in the Eagan Room for final evaluation input prior to the
preparation of study recommendations.
ATTACHMENTS:
• Presentation Slides, pages lj through -D .
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Agenda Information Memo
September 10, 2013 Special City Council Workshop
V. UPDATE ON CONSOLIDATED FIRE STATION CONCEPT
ACTION TO BE CONSDIERED:
Fire Chief Scott will provide an update on the consolidated fire station concept and seek input on future
direction.
FACTS:
REVIEW OF PAST ACTIONS:
August 2012:
• Chief Scott discussed changes in volunteer staffing and proposed long -term goal to consolidate
fire stations from five to three.
• Consolidation could include a future hybrid staffing model of limited full -time firefighters, duty
crews, dorm firefighters and traditional volunteer staffing.
January 2013
Council gives direction to pursue the Holden property for land banking for a possible future
station
June 2013
• Council authorizes the purchase of 4+ acres at Diffley and Blackhawk Roads for land banking.
• Council authorizes hiring CNH to create a conceptual design
UPDATE:
September 10, 2013 update:
1. Our volunteer staffing is at its lowest level since the late 1980's when we expanded from 3
stations to five.
2. We are losing approximately 15 volunteers per year.
3. Since 2003 we have had over 130 volunteers resign.
4. Over 50% of our staff has less than five years experience.
5. We are experiencing emergency calls when no one responds to their assigned stations and other
calls that are greatly under staffed.
6. Weekday coverage is by far our greatest staffing challenge, yet its our busiest time.
7. Council recently authorized staff to apply for a SAFER grant for limited full -time, weekday staff.
Consolidation Plan:
1. The proposed new fire station would combine all of the operations of stations 1 and 5 and the
water rescue operations from station 3 into one consolidated station. For ISO purposes, the
elevated master stream truck (Snozzle) should move to station 4 to help protect tall buildings in
southeast Eagan, including the High School and Thomson Reuters.
2. We would like to develop a schedule for the consolidated plan so we can plan for future plans
related to recruitment of volunteers, recruitment for future dorms firefighters, replacement of
future apparatus and equipment and filling officer /leadership positions.
3. The proposed consolidated fire station plan will help boost the staffing levels at the three stations
to manageable operational levels and to help clarify our future with additional residential
firefighter dorms and prime response locations.
4. The proposed consolidated station at a conceptual plan level is estimated to cost $3.9 million for
hard construction costs. This does not include softy costs such as architectural fees, construction
management, etc.
5. This does not include space for a HealthEast ambulance which would add an additional
$250,000 - 300,000 to the project. Staff is recommending that HealthEast be allowed to use the
vacated Fire Station Three for their Eagan base for both of their Eagan ambulance units
6. We would also need to add one bay on to fire station four for the Snozzle truck for an estimated
cost of $400,000.
7. Fire Stations One and Five could be declared surplus and sold. Station One has a tax value of
$298,400 and Station five has a value of $1,100,000.
ATTACHMENTS
None
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Agenda Information Memo
September 10, 2013 Special City Council Workshop
VI. UPDATE ON CITY COUNCIL GOALS AND THEMES
ACTION TO BE CONSIDERED:
Provide Feedback and Direction to Staff on Next Steps in the Establishment of the 2014 City Goals and
Strategic Planning.
FACTS
• The City Council held a goals retreat on April 29 -30, 2013. An outcome of the retreat included
the identification of 10 major themes for additional conversation to assist in the preparation of
the 2014 goals.
• Per the direction of the City Council, the ten themes were shared with the Senior Management
Team and two additional Staff focus groups which included supervisory and non- supervisory
employees.
• At its workshop on June 25, 2013 the City Council conducted considerable discussion about the
ten major themes with the members of the Senior Management Team.
• The City Council discussed the next steps in the goals preparation process and directed staff to
further discuss the Vision Statement at a future Senior Management meeting.
• At its meeting on July 11, 2013 the Senior Management Team was asked to provide to the City
Administrator by July 31, 2013 a listing of various goals and tasks to consider for inclusion in the
2014 City Goals, all while recognizing the content of the original 10 themes established by the
City Council during its retreat on April 29 -30, 2013
• Each member of the Senior Management Team has provided feedback and suggestions to the
City Administrator on goals and tasks to consider for inclusion in the 2014 City Goals, which
would not only impact the entire community, but also certain elements of the City organization
• The City Council may wish to consider discussing a process for not only establishing more
tactical goals and a work plan for 2014, using the information provided by the Senior
Management and the prior Staff focus groups, but also initiating a community wide strategic
visioning session in 2014.
ATTACHMENTS
Enclosed on page through is a copy of the PowerPoint presentation that was discussed during
the Special City Council Workshop on June 25, 2013, highlighting the previously established Council
Retreat Themes during the April 29 -30 Council Retreat.
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