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09/17/2013 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING SEPTEMBER 17, 2013 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE 3 II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) 4 A. APPROVE MINUTES 10 B. PERSONNEL ITEMS 10 C. APPROVE Check Registers \`1 D. RECEIVE Final Assessment Report, Project No. 1101, Hidden Valley Addition (Michelle Drive) — Street Improvements, and Schedule Public Hearing for October 15, 2013 E. RECEIVE Final Assessment Report, Project No. 1105, Oaks of Bridgewater 1St — 3rd Additions — Street Improvements, and Schedule Public Hearing for October 15, 2013 (q F. RECEIVE Final Assessment Report, Project No. 1096, Wilbrook Addition — Street Improvements, and Schedule Public Hearing for October 15, 2013 G. RECEIVE Final Assessment Report, Project No. 1085, Denmark Avenue (Promenade Place to Town Centre Drive) Street Improvements, and Schedule Public Hearing for October 15, 2013 a� H. RECEIVE Final Assessment Report, Project No. 1059, Eagan Woods Office Park — Street Improvements, and Schedule Public Hearing for October 15, 2013 a I. RECEIVE Final Assessment Report, Project No. 1099, Ted Wachter Addition (Civic Center Drive) — Street Improvements, and Schedule Public Hearing for October 15, 2013 c3 J. APPROVE Final Payment, City Contract No. 13-03, Citywide Street Improvements _Jq_K, APPROVE Final Payment, City Contract No. 13 -04, Citywide Street Improvements J E; L. APPROVE Final Payment, City Contract No. 13 -14, Well Rehabilitation (Wells #17 & #18) d(0 M. APPROVE No- Parking Resolution, North Side Gemini Road, (Lexington Avenue to approx. 700 Feet East) N. APPROVE a Joint Powers Agreement with Dakota County for Project 1125 (2013 Citywide Trail Improvements - County Project No.'s 30 -28, 31 -78, and 43 -41) O. APPROVE Insurance Agreement — League of MN Cities Insurance Trust - City Contract No. 13- 05 (Cedar Grove Parking Garage) b P. AWARD City Contract No. 13 -22 (Pilot Large Water Meter Inspection, Testing, and Calibration) 3� Q. APPROVE Final Plat for Cedar Grove Parkway 3rd Addition 35 R. APPROVE Final Subdivision — Bennerotte Addition 60 S. APPROVE Street Name Change for Cedar Grove Boulevard to be renamed as a continuation of Nicols Road 40 T. APPROVE Comprehensive Guide Plan Amendment and Rezoning of Nicols Ridge Park L43 U. SET Public Hearing date for October 15, 2013 to certify delinquent utility bills L4q V. SET Public Hearing date for October 15, 2013 to certify delinquent false alarm bills __q5 W. SET Public Hearing date for October 15, 2013 to certify delinquent mowing, noxious weed and refuse removal bills L x APPROVE July 1, 2013 to July 1, 2014 General Insurance Renewal V. PUBLIC HEARINGS A. FINAL Assessment Hearing, Project No. 1113 — Norvin Oaks — Street and Utility Improvements 53 B. FINAL Assessment Hearing, Project No. 1103 - Lexington Pointe Eighth -Tenth Additions — Street and Utility Improvements (9 C. FINAL Assessment Hearing, Project No. 1112 — Wenzel 18t Addition/ Deerwood Ponds — Street l and Utility Improvements D. FINAL Assessment Hearing, Project No. 1102 - Weston Hills — Street and Utility Improvements -9TE. FINAL Assessment Hearing, Project No. 1104 - Oak Ridge Family Housing — Street and Utility Improvements VI. OLD BUSINESS A. APPROVE Ordinance Amendment to City Code Section 3.20, Private Hydrant Inspection and Maintenance VII. NEW BUSINESS VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE /X. ECONOMIC DEVELOPMENT AUTHORITY (There are no EDA items scheduled for consideration at this time) X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development Xl. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT 0 City of Evan Ma TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: SEPTEMBER 13, 2013 SUBJECT: AGENDA INFORMATION FOR SEPTEMBER 17, 2013 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the September 17, 2013 City Council agenda, the following items are in order for consideration. 01 Agenda Information Memo September 17, 2013 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED:. To approve the minutes of September 3, 2013 City Council meeting as presented or modified. ATTACHMENTS: • Minutes of September 3, 2013, City Council meeting are enclosed on pages 5 through �3 . MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota SEPTEMBER 3, 2013 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, September 3, 2013 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Director of Communications Garrison, Director of Finance Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Director of Parks and Recreation Johnson, Fire Chief Scott, Police Chief McDonald and Executive Assistant Stevenson. Mayor Maguire took a minute to acknowledge the passing of Duane "Duey" Bendt, a long time Eagan resident and past commission member, and extended sympathies to the family. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION Director of Parks and Recreation Johnson introduced Todd Peterson, Senior Director of Community Engagement for the American Cancer Society, Inc., who gave an overview of the study and presented a plaque to the City Council from the Epidemiology Research Group for support and participation in the Cancer Prevention Study -3 project. CONSENT AGENDA Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the Consent Agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the amended minutes of August 13 and August 20, 2013. B. Personnel Items It was recommended to accept the resignation of Saundra Buenning, Police Clerical Technician IV. It was recommended to approve the hiring of seasonal /temporary employees in Parks & Recreation. C. It was recommended to approve check registers dated August 16 and 23, 2013. D. It was recommended to approve the Police Liaison Services Agreement between the City of Eagan and Independent School District (ISD) #196. E. It was recommended to approve an amendment to the Joint Powers Agreement for ICAC, a multi agency task force that combats internet crimes where children are victims, with the State of Minnesota, Bureau of Criminal Apprehension. F. It was recommended to approve transfer of funds to the Aquatic Facility (Cascade Bay) Fund and Civic Arena Fund for Capital Renewal and Replacement, and alter the internal loan from City Council Meeting Minutes September 3, 2013 2 page the Public Utilities Fund to the Civic Arena Fund from interest - bearing to non- interest- bearing. G. It was recommended to approve Establishment of Eagan Wetland Bank at Wandering Walk Park. H. It was recommended to receive the Final Assessment Report for Project No. 1107 — Park Center Drive - Street Improvements and Schedule Public Hearing for October 1, 2013. I. It was recommended to receive the Final Assessment Report for Project No. 1110 — Wilderness Run 2nd —4 th - Street Improvements and Schedule Public Hearing for October 1, 2013. J. It was recommended to receive the Final Assessment Report for Project No. 1117 —Manor Lake/ Lakeview Trail- Street Improvements and Schedule Public Hearing for October 1, 2013. K. It was recommended to receive the Final Assessment Report for Project No. 1098 — Wexford and Wexford 2"d Additions - Street Improvements and Schedule Public Hearing for October 1, 2013. L. It was recommended to receive the Final Assessment Report for Project No. 1065 — Lexington Way — Street Improvements and Schedule Public Hearing for October 1, 2013. M. It was recommended to receive the Final Assessment Report for Project No. 1029 — South Oaks — Street Improvements and Schedule Public Hearing for October 1, 2013. N. It was recommended to approve City Contract 13 -21, Blackhawk Lake Alum Treatment. 0. It was recommended to approve Change Order No. 1, City Contract No. 13 -12, Cedar Grove Parkway Trail & Lighting Improvements. P. It was recommended to approve a resolution to accept a donation of $3000 from the Eagan Fire Auxiliary for the Fire Department and authorize the necessary budget adjustments. Q. It was recommended to approve an Exempt Permit for Faithful Shepherd Catholic School to hold a raffle on September 20, 2013 at 3355 Columbia Drive. R. It was recommended to approve an Exempt Permit for Faithful Shepherd Catholic School to hold a raffle on February 1, 2014 at 3355 Columbia Drive. S. It was recommended to approve a Temporary On -Sale Liquor License and Waive the license fee for Faithful Shepherd Catholic School on February 1, 2014 at 3355 Columbia Drive. T. It was recommended to approve a Temporary On -Sale Liquor License and Waive the license fee for People of Praise, MN, Inc. on September 14, 2013 at 601 River Ridge Parkway. U. It was recommended to approve an On -Sale Beer, Wine and Sunday Wine License for Cupcake, Inc. DBA Cupcake, 1565 Cliff Road Suite 1. V. It was recommended to approve additional house plans for Stonehaven development. W. It was recommended to approve an Extension for Lemay Lake Family Townhomes. X. It was recommended to direct Research and Preparation of an Ordinance Amendment regarding the Standards for Brew Pubs and Tap Rooms. Y. It was recommended to authorize Expansion of Building Inspections Service Contract with Inspectron for August 6 Storm Damage Repairs. Z. It was recommended to approve a Resolution to accept an in -kind donation of discounted advertising for specific 2013 Parks & Recreation events from Sun ThisWeek newspapers. AA.It was recommended to approve an agreement with American Specialty Health Fitness, Inc. to offer the Silver & Fit program at the Eagan Community Center. BB. It was recommended to approve the 2014 Parks & Recreation Capital Improvements Program. CC. It was recommended to approve the 2013 -14 Advisory Parks Commission Work Plan and Goals. 10] City Council Meeting Minutes September 3, 2013 3 page DD. It was recommended to approve the 2013 -14 Energy and Environment Advisory Commission Work Plan and Goals. PUBLIC HEARINGS PARKVIEW GOLF CLUB EASEMENT VACATION City Administrator Osberg introduced the item noting the Council is being asked to consider the vacation of a public drainage and utility easement located on Lot 1, Block 1, Parkview Golf Club, with continued action to coincide with City Council consideration of the Dakota Path Addition final plat and subdivision. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Tilley moved, Councilmember Hansen seconded a motion to close the public hearing for the vacation of a public drainage and utility easement located on Lot 1, Block 1, Parkview Golf Club, and continue action to coincide with City Council consideration of the Dakota Path Addition final plat and subdivision. Aye:5 Nay :0 There was no old business to be heard. OLD BUSINESS NEW BUSINESS REZONING AND PRELIMINARY PLANNED DEVELOPMENT — THE FLATS AT CEDAR GROVE, LLC City Administrator Osberg introduced the item noting the Council is being asked to consider two items a Rezoning from (CGD) Cedar Grove District to Planned Development upon the 4.98 acres located at the southwest corner of Highway 13 and Cedar Grove Parkway, and a Preliminary Planned Development for a 4 -story 190 -unit apartment building providing a mix of unit types from studio to 3- bedroom, with approximately 11,000 s.f. of commercial retail space on the northwest corner of the first level. Approval of the Preliminary Planned Development also constitutes approval of the Final Planned Development to be documented in a Final Planned Development Agreement. Osberg noted the Advisory Planning Commission held a public hearing on August 27, 2013, and did recommend approval, subject to the conditions listed in the APC minutes. City Planner Ridley gave a staff report noting at the APC meeting the applicant raised a question regarding the City Code provision related to the amount of additional storage space required for each unit. Ridley noted the APC removed the condition related to providing additional storage from their recommendation. Ridley noted the second issue for the proposed plat for the property was recently discovered to include a small parcel that is not owned by the EDA. A condition was added to the Preliminary 9 City Council Meeting Minutes September 3, 2013 4 page Planned Development requiring the applicant to satisfy the County Surveyor's conditions to incorporate that parcel into the plat, in a form acceptable to the City Attorney. Link Wilson, President of Kaas Wilson Architects, gave a presentation on the elevations of the building making note of the Class A brick materials incorporated into the modern exterior design. Wally Johnson, The Flats at Cedar Grove LLC, was available for questions. Mayor Maguire asked if anyone in the audience would like to comment on the rezoning and preliminary planned development. There being no public comment, he turned discussion back to the Council. The Council discussed the development noting the parking concerns for the commercial area and what they anticipated for parking space availability for the commercial area. Mr. Johnson responded that he does not anticipate a lot of interest by restaurant uses or the need for a drive - through. After further discussion the Council determined an additional condition to define commercial uses was in order. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Rezoning from CGD (Cedar Grove District) to PD (Planned Development) upon approximately 4.98 acres located at the southwest corner of Hwy 13 and Cedar Grove Parkway. Aye: 5 Nay: 0 Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Preliminary Planned Development for a 4 -story 190 -unit apartment building providing a mix of unit types from studio to 3- bedroom, with approximately 11,000 s.f. of commercial retail space on the northwest corner of the first level located on the southwest corner of Hwy 13 and Cedar Grove Parkway, subject to the following conditions: Aye: 5 Nay: 0 1. The property shall be platted. 2. A Final Planned Development Agreement shall be executed for the development prior to issuance of a building permit. The following plans are necessary for the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Site Lighting Plan • Final Landscape Plan • Final Signage Plan 3. Calculations for the parking lot islands shall be provided on the Final Site and Landscape Plans for the Final Planned Development Agreement. 4. The Final Site Lighting Plan shall include accent lighting or architectural and security illumination of the building exterior and photometric information. 5. The developer shall provide adjustments to the Final Site Lighting Plan to bring the average to minimum ratios closer to 4.0 and achieve minimum light levels of 0.5 footcandles throughout the parking lots. 6. A lighting plan for the underground parking level shall be provided at the time of building permit, which demonstrates compliance with the photometric standards in the City Code. :7. Additional sterage space sheuld be pFevided te meet the City Cede standard of at least 150 eubiG feet nit TpVT aTTT 8. Consistent interior window treatments shall be provided for windows that are visible from a public street or open space in offices and multiple residential complexes, in accordance with the City Code. V City Council Meeting Minutes September 3, 2013 5 page 9. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 10. Rooftop mechanical units shall be shown on the plans submitted for Building Permit, with screening provided in accordance with City Code requirements. 11. Trash storage shall be located within the building and fully screened from off -site views. 12. The Final Landscape Plan shall include some shrub or perennial plant beds along the west side of the site, if no conflict with utilities is present. Consideration also shall be given to using a different species of evergreen which may be better suited to those locations where an evergreen material is desired and growth space is limited. 13. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion /Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 14. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. 15. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 16. This development shall loop the water main through the site. 17. Private Access and Drainage & Utility Easements with the adjacent properties (Lots 1 and 2, Block 1, Cedarvale 2nd Addition) shall be required as necessary for access, drainage, and utility purposes, in a form acceptable to the City Attorney. 18. Because of the new access easement, the applicant shall cause the existing driveway accesses from Jensen's to Cedarvale Blvd (Nicols Road) and the Bowling Center to Cedarvale Parkway to be closed in a manner acceptable to the City Engineer 19. The developer shall obtain all outside agency permits as necessary for completion of the site improvements. 20. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. 21. This development is responsible for cash park and trail dedications. The dedications will be calculated based on actual construction plans at the time of building permit, at the rates then in effect, and payment collected prior to release of the building permit. 22. Any land in plat not owned by Economic Development Authority shall satisfy all requirements of the County Surveyor to record the plat, in a form acceptable to the City Attorney. 23. No more than 4,000 s.f. of the total retail space shall be occupied by restaurant(s). No drive through shall be permitted. PLANNED DEVELOPMENT AMENDMENT —ASSOCIATED HEALTHCARE CREDIT UNION City Administrator Osberg introduced the item noting the Council is being asked to consider a Planned Development Amendment to allow a bank drive through upon property located at 1460 Yankee Doodle Road. N City Council Meeting Minutes September 3, 2013 6 page City Planner Ridley gave a staff report noting the applicant and property owner are having difficulty meeting the trash enclosure requirements due to the age of the facility and limited space. Ridley noted that since the APC meeting the property owner submitted a scenario where three trash enclosure locations on the property. Ridley stated that given the space constraints of the site and how traffic circulation operates presently the proposed scenario appears to be a reasonable effort to get closer to the City Code requirements. Jerry Ziegler, the applicant, and Chad Sande, Property Manager for MFC Properties were available for questions. The Council discussed the amendment and directed staff to add language to condition number six to include reference to the new Site Plan received on September 3. City Planner Ridley noted that the applicant shared that they had not budgeted the cost of the three enclosures costing approximately $12,000 each. As such, the owner is asking the City Council to consider an approach whereby one enclosure would be constructed each year beginning in 2013, with another enclosure in 2014 and the final one in 2015. The Council discussed the applicant's request and determined that the proposal was acceptable and directed staff to include language to condition number six to include the installation of three enclosures over the next three years. Mayor Maguire asked if anyone in the audience would like to comment on the amendment. There being no public comment, he turned discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Planned Development Amendment to allow a bank drive through upon property located at 1460 Yankee Doodle Road, subject to the following conditions: Aye: 5 Nay: 0 1. The Planned Development Amendment shall be recorded at the Dakota County Recorder's Office within 60 days of City Council approval. 2. The approval of the drive- through is specifically for a bank. If the City determines that the site operation is deficient in vehicle stacking spaces, the property owner shall reconfigure the parking lot to accommodate the additional stacking need subsequent to review and approval by City staff or the drive- through window shall be removed. 3. Sign Permits are required prior to installation of any sign, and signage is subject to all other requirements of the City Code. 4. The Fire Lane shall be striped and signed per the Site plan received July 31, 2013. 5. "Do Not Enter" or "Exit Only" signage shall be installed at the southern end of the building subsequent to review and approval by City staff. A revised Site Plan shall show the location and sign specifications. A crosswalk shall be painted to connect the sidewalk in front of the two buildings and "Do Not Block Crosswalk" signage shall be added. 6. Trash and recycling receptacles shall be kept inside the building or within an enclosure constructed according to the Site Plan received on September 3, 2013. At least one enclosure shall be installed per year, beginning in 2013, with all completed no later than September 1, 2015. io City Council Meeting Minutes September 3, 2013 7 page CONDITIONAL USE PERMIT AND VARIANCE — VERIZON WIRELESS City Administrator Osberg introduced the item noting the Council is being asked to consider a Conditional Use Permit to allow a 100 -foot telecommunications tower with a 9 -foot lightning rod for property located at 2922 West Service Road and a Variance to locate a telecommunications tower in a side yard for the same property. Osberg noted in 1996 a CUP was approved to allow outdoor storage of 20 semi - trucks and trailers. The applicant proposes the 100 -foot telecommunications tower be located in the side yard due to the existing buildings location on the site and semi -truck circulation. City Planner Ridley gave a staff report. Mayor Maguire asked if anyone in the audience would like to comment on the conditional use permit and variance. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Conditional Use Permit to allow a 100 -foot telecommunications tower with a 9 -foot lightning rod for property located at 2922 West Service Road, subject to the following conditions: Aye: 5 Nay: 0 This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. As required by City Code, the 100 -foot antenna tower shall accommodate the applicant's antennae and one additional comparable antenna for other communication providers; accept antennae mounted at varying heights; and allow the future rearrangement of antennae upon the tower. Documentation of this shall be provided at the time of application for building permit. 3. The applicant shall provide the City documentation from a registered structural engineer confirming the structural integrity of the proposed monopole. The documentation shall be submitted with the Building Permit application. 4. The equipment building shall be constructed of pre -cast panels with a raked finish of similar color and trim to match the existing building. 5. The two dead deciduous trees along the south /east property line shall be replaced by October 31, 2013. 6. Trash receptacles /dumpsters shall be kept either inside the building or within an enclosure constructed according to City Code standards. A revised Site Plan shall show the trash enclosure if one is to be constructed. 7. Trailer storage should occur in the rear yard as designated on the 1996 approved storage plan and should be removed from the passenger parking lot in the front yard adjacent to Center Court. S. The monopole and equipment building shall be maintained in premium condition. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance to locate a telecommunications tower in a side yard for property located at 2922 West Service Road, subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. City Council Meeting Minutes September 3, 2013 8 page 2. The monopole telecommunications tower shall be located as shown on the proposed Site Plan received July 31, 2013. CERTIFICATION OF THE PRELIMINARY 2014 BUDGET AND PROPERTY TAX LEVY, AND SETTING OF PUBLIC MEETING DATE ON WHICH THE BUDGET AND LEVY WILL BE DISCUSSED City Administrator Osberg introduced the item noting the total levy is $29,086,355. Osberg announced the next regularly scheduled meeting the levy and budget will be discussed is the City Council meeting of December 3 at 6:30 p.m. in the Council Chambers at which the public will be allowed to speak. Osberg continued the City Council is required by law to certify the proposed payable 2014 budget and property tax levy on or before September 16. The levy can be subsequently decreased, but not increased. Finance Director Pepper was available for questions. Mayor Maguire asked if anyone in the audience would like to comment on the preliminary 2014 budget or property tax levy. There being no public comment, he turned discussion back to the Council. Mayor Maguire announced the next regularly scheduled meeting at which the levy and budget will be discussed is the City Council meeting of Tuesday, December 3 at 6:30 p.m., right here in the Council Chambers. The public will be allowed and invited to speak at this meeting.. Mayor Maguire moved, Councilmember Fields seconded a motion to approve the preliminary 2014 tax levy as following: Operating $27,763,065, Debt Service $203,163, Community Center debt service $1,120,127, for a total levy of $29,086,355, and to approve the preliminary 2014 General Fund expenditure budget, including contingency, of $29,922,800. Aye: 5 Nay: 0 Councilmember Fields moved, Councilmember Tilley seconded a motion to set the date for the public hearing of the 2014 levy and budget as December 3, 2013. Aye: 5 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Hansen noted the MVTA will be celebrating Customer Appreciation Week with refreshments being served at the Eagan Transit Stations and Park & Ride on September 10, 11 and 12tH There were no visitors to be heard. VISITORS TO BE HEARD la City Council Meeting Minutes September 3, 2013 9 page ADJOURNMENT Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:53 p.m. Aye: 4 Nay: 0 Date Mayor City Clerk Agenda Information Memo September 17, 2013 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. ACTION TO BE CONSIDERED: Approve the hiring of Joseph Gibbs, Utility Billing & Special Assessments Accountant. FACTS: • The City Council previously approved to fill the position on June 4, 2013. Item 2. ACTION TO BE CONSIDERED: Accept the resignation of Melissa Guttormson, Utility Billing & Special Assessments Specialist, effective September 11, 2013, and authorize her replacement. Item 3. ACTION TO BE CONSIDERED: Approve the hiring of a full -time Temporary Clerical Technician in Community Development. FACTS: • Additional temporary clerical support is needed in the Community Development department due to increased workload as a result of the hail storm in Eagan that occurred on August 6th. • It is anticipated that this temporary position will be needed for 3 months. Item 4. ACTION TO BE CONSIDERED: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division Job Title Barry, Bruce Parks & Rec Basketball Scorekeeper A Gramling, Richard Parks & Rec Peterson, Richard Parks & Rec Findsen, Anna ECC Fung, Elaine ECC Garfield, Angela ECC Swanson, Dane ECC Basketball Scorekeeper Basketball Scorekeeper Guest Services Representative Guest Services Representative Guest Services Representative Guest Services Representative 15 Agenda Information Memo September 17, 2013 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated August 30 and September 6, 2013 as presented. ATTACHMENTS: • Check register dated August 30, 2013 are enclosed without page number • Check register dated September 6, 2013 are enclosed without page number (0 Agenda Information Memo September 17, 2013 Eagan City Council Meeting D. PROJECT 1101, HIDDEN VALLEY ADDITION FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1101 (Hidden Valley Addition (Michelle Drive) — Street Improvements) and schedule a public hearing to be held on October 15, 2013. FACTS: • Project 1101 provided approximately 1,166 feet of street improvements on the Hidden Valley Addition neighborhood residential streets located in central Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 24% less than the estimate contained in the feasibility report presented at the public hearing held on March 5, 2013. (q Agenda Information Memo September 17, 2013 Eagan City Council Meeting E. PROJECT 1105, THE OAKS OF BRIDGEWATER Is'— 3rd ADDITIONS FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1105 (The Oaks of Bridgewater 1st -3r d Additions — Street Improvements) and schedule a public hearing to be held on October 15, 2013. FACTS: • Project 1105 provided approximately 3,737 feet of street improvements in The Oaks of Bridgewater 1st -3rd Additions neighborhoods located in eastern Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 16% less than the estimate contained in the feasibility report presented at the public hearing held on March 5, 2013. 0� Agenda Information Memo September 17, 2013 Eagan City Council Meeting F. PROJECT 1096, WILLBROOK ADDITION FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1096 (Willbrook Addition — Street Improvements) and schedule a public hearing to be held on October 15, 2013. FACTS: • Project 1096 provided approximately 715 feet of street improvements in the Willbrook Addition in central Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 15% less than the estimate contained in the feasibility report presented at the public hearing held on March 5, 2013. 0 Agenda Information Memo September 17, 2013 Eagan City Council Meeting G. PROJECT 1085, DENMARK AVENUE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1085 (Denmark Avenue, Promenade Place to Town Centre Drive — Street Improvements) and schedule a public hearing to be held on October 15, 2013. FACTS: • Project 1085 provided street and traffic signal improvements on Yankee Doodle Road, between Denmark Avenue and Promenade Avenue, as represented in the Yankee Doodle Road (CSAH 28) Corridor and Access Management Study, and Denmark Avenue, from 700' south of Yankee Doodle Road to 700' north, as outlined and discussed in the feasibility report for Project 1085. • This project, constructed under Dakota County Project No. 28 -30 and City Contract 11 -09, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's Special Assessment Policy for all such assessable properties. • A $3,000 grant from the University of Minnesota will be applied to the installation of pedestrian countdown timers on the traffic signals. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 6% more than the estimate contained in the feasibility report presented at the public hearing held December 6, 2011. ,)0 Agenda Information Memo September 17, 2013 Eagan City Council Meeting H. PROJECT 1059, EAGAN WOODS OFFICE PARK FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1059 (Eagan Woods Office Park — Street Improvements) and schedule a public hearing to be held on October 15, 2013. FACTS: • Project 1059 provided approximately 0.2 mile of street improvements in Eagan Woods Office Park in northwest Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 25% less than the estimate contained in the feasibility report presented at the public hearing held on February 19, 2013. J1 Agenda Information Memo September 17, 2013 Eagan City Council Meeting I. PROJECT 1099, TED WACHTER ADDITION FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1099 (Ted Wachter Addition (Civic Center Drive) — Street Improvements) and schedule a public hearing to be held on October 15, 2013. FACTS: • Project 1099 provided approximately 1,049 feet of street improvements on Civic Center Drive in the Ted Wachter Addition in central Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 31 % less than the estimate contained in the feasibility report presented at the public hearing held on February 19, 2013. C) a Agenda Information Memo September 17, 2013 Eagan City Council Meeting J. CONTRACT 13 -03, CITYWIDE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the final payment for Contract 13 -03 (Citywide Street Improvements) in the amount of $114,731.56 to McNamara Contracting, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: Contract 13 -03 provided for the street improvements in the areas of: o South Oaks — Project 1029 o Lexington Way — Pro�ect 1065 o Wexford /Wexford 2" —Project 1098 o Weston Hills /Weston Hills 2nd — Project 1102 o Lexington Pointe Eighth - Tenth — Project 1103 o Oak Ridge Family Housing (Clemson Drive) — Project 1104 o Park Center Drive — Project 1107 o Wilderness Run Second & Fourth Additions — Project 1110 o Wenzel First Addition/Deerwood Ponds — Project 1112 o Norvin Oaks — Project 1113 o Manor Lake /Lakeview Trail — Project 1117 as programmed for 2013 in the City's 5 -Year Capital Improvement Program (2013- 2017) and authorized by the City Council under the aforementioned projects. These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. J3 Agenda Information Memo September 17, 2013 Eagan City Council Meeting K. CONTRACT 13 -04, CITYWIDE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the final payment for Contract 13 -04 (Citywide Street Improvements) in the amount of $312,344.81 to Bituminous Roadways, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 13 -04 provided for the street improvements in the areas of: o Eagan Woods Office Park — Project 1059 • Willbrook Addition — Project 1096 • Ted Wachter Addition (Civic Center Drive) — Project 1099 • Hidden Valley — Project 1101 • The Oaks of Bridgewater lst — 3 r Additions — Project 1105 • Blackhawk Glen & Blackhawk Ridge — Project 1106 • Ridgehaven Acres, Rustic Hills, Skyline — Project 1109 • Great Oaks — Project 1111 • Wescott Hills, The Woodlands North & Trails End — Project 1115 • Duckwood Crossings /Crestridge Drive — Project 1116 as programmed for 2013 in the City's 5 -Year Capital Improvement Program (2013- 2017) and authorized by the City Council under the aforementioned projects. • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Agenda Information Memo September 17, 2013 Eagan City Council Meeting L. CONTRACT 13 -14, TRUNK WATER IMPROVEMENTS WELL REHABILITATION ACTION TO BE CONSIDERED: Approve the final payment for Contract 13 -14 (2013 City Well Rehabilitation) in the amount of $38,650.00 to Bergerson - Caswell and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 13 -14 included the refurbishing or rehabilitation of City Wells #17 and #18. Refurbishing includes equipment removal, equipment disassembly and inspection, replacement of worn or broken parts, equipment reassembly, coating protection, televising the actual well (determine physical condition), cleaning the casing, installation, and final inspection/testing. • The average operational life of a deep water well is approximately seven years or 45,000 running hours. At the end of the operational life, a well is refurbished or rehabilitated. • The City's Public Works Department (Utilities Division) operates 21 deep water wells as the source of Eagan's municipal drinking water supply. On average, the City of Eagan contracts to rehabilitate three wells per year. • The rehabilitations of City Wells #17 and #18 were programmed for 2013 in the City of Eagan's 5 -Year Capital Improvement Program, Part III (2013- 2017). • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. J Agenda Information Memo September 17, 2013, Eagan City Council Meeting M. GEMINI ROAD NO PARKING ACTION TO BE CONSIDERED: Approve a resolution to prohibit parking on the north side of Gemini Road, from Lexington Avenue to approximately 700 feet east, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • A petition requesting the installation of No Parking signs on the north side of Gemini Road, from Lexington Avenue to approximately 700 feet east, was received from the adjacent property owner at 3130 Lexington Avenue. • Over the past several months, on- street parking has existed daily on the north side of this segment of Gemini Road, causing safety issues for motorists entering and exiting this site in the Eagandale Center Industrial Park near the center of the city. • The adjacent property owner has received complaints regarding reduced sight lines and negative safety effects created by the on- street parking for motorists entering and departing their property. • The property owner has attempted to eliminate this problem through internal communications with their employees. Their efforts have been unsuccessful in improving the conditions to date. • The Community Development Department has confirmed that adequate on -site parking exists for the current use at the industrial facility in accordance with development requirements. The property owner indicates that employees are parking on the street simply because it is more convenient than parking on -site. • If the Council approves the parking restrictions, signs are planned to be installed by the week of September 23, 2013, to inform motorists of the restrictions. In the interim, staff would inform the property owner of the pending restrictions so they could communicate the same to their employees. ATTACHMENTS: • Location Map, page a. J 0 Agenda Information Memo September 17, 2013 Eagan City Council Meeting N. PROJECT 1125, 2013 CITYWIDE TRAIL IMPROVEMENTS JOINT POWERS AGREEMENT ACTION TO BE CONSIDERED: Approve a Joint Powers Agreement with the Dakota County Transportation Department for Project 1125 (2013 City -wide Trail Improvements) within County right -of -way in the City of Eagan, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Trail overlay improvements along various collector streets and County highways are programmed in the City of Eagan's 5 -Year Capital Improvement Program (CIP) and Dakota County's 5 -Year CIP. The improvements consist of trail reconstruction and maintenance, including the installation of American Disability Act (ADA) compliant pedestrian ramps. • The City is the lead agency for the design and construction management of these trail improvements. • As set forth in the agreement, the City's financial responsibility for the construction of the trail improvements will be 45 %, with Dakota County financing the remaining 55 %. The Major Street Fund will finance the City's share of the costs. • The agreement has been reviewed by the City Attorney and Public Works Department and is in order for favorable Council action. Agenda Information Memo September 17, 2013 Eagan City Council Meeting O. CONTRACT 13 -05, CEDAR GROVE PARKING GARAGE INSURANCE AGREEMENT ACTION TO BE CONSIDERED: Approve an Insurance Agreement with the League of Minnesota Cities Insurance Trust, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On June 11, 2013, the City Council approved plans and specifications, and authorized the advertisement of bids for Contract 13 -05, the construction of a public parking structure on the north side of Cedar Grove Parkway adjacent to the Paragon Outlets development. • On August 20, 2013, the Council received bids and awarded a contract to PCL Construction Services for Contract 13 -05. • The contract documents provided for necessary builders risk insurance coverage for the parking garage to be provided either by the contractor (PCL), or for the City to separately obtain this insurance through the League of Minnesota Cities Insurance Trust ( LMCIT), whichever provided the best value to the City. • With a city standard $25,000 deductible, the cost of the builders risk insurance would be about $6,650. The additional cost will be included as part of the Contract 13 -05 costs. • The City Clerk has evaluated the builders risk insurance options, and determined the insurance through the LMCIT provides the best value, and is in order for favorable Council action. ■ Agenda Information Memo September 17, 2013 Eagan City Council Meeting P. CONTRACT 13 -22, LARGE WATER METER TESTING ACTION TO BE CONSIDERED: Receive the bids for Contract 13 -22 (Large Water Meter Testing) and award the contract to M. E. Simpson Company Inc. for the base bid in the amount of $36,250.00 and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 13 -22 will include the inspection, testing, calibration, and evaluation of large (3- inch pipe diameter or larger) meters primarily found in industrial operations within the City. The project will help identify inaccurate meters or meter reading, calibrate inaccurate meters, and inspect water meter settings and potential backflow issues. • The City of Eagan has over 18,000 water meters throughout the city. Sixty -three of those meters are considered large (3 -inch diameter or larger) and account for about 11% of the annual water use and over $520,000 of revenue. • The percentage of unaccounted water (through inaccurate meter reading and general loss) has been rising the past few years and is approaching a Department of Natural Resources trigger point, raising concerns. • To address the lost water and revenue, Utilities staff have begun a routine meter change out program and proposed this inspection, testing, calibration, and evaluation program for large meters. • This program will help identify water and revenue loss through inaccurate meter reading, recover loss by calibrating the inaccurate meters, help monitor potential system operation and maintenance problems by inspecting water meter settings and potential backflow issues, promote proper accounting and financial reporting (GASB 34), assist with draught management thru accurate meter reading, and ensure sound and reliable water services continue for all Utility customers. • All quotes have been reviewed for compliance with the specifications. The low bid from M. E. Simpson Company has been reviewed by Public Works staff and found to be in order for favorable Council action. ATTACHMENT Bid Summary, page �O QUOTE SUMMARY 2013 PILOT LARGE METER INSPECTION, EVALUATION, TESTING, AND CALIBRATION CITY PROJECT NO. xlwAx*jatz?-'%&l leis WK Bid Date/ Time: 3:00 p.m., Friday, September 6, 2013 Estimate: $60,000 Contractors Total Over /Under Base Bid Estimate M. E. Simpson Company $36,250 -28% HBK Water Meter Service $79,100 58% 9/6/2013 Consent Agenda Information Memo September 17, 2013, Eagan City Council Meeting Q. FINAL PLAT (CEDAR GROVE PARKWAY 3RD ADDITION) — EAGAN EDA ACTION TO BE CONSIDERED: To approve a Final Plat (Cedar Grove Parkway 3 d Addition), to create one lot upon approximately 4.98 acres located at REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present. FACTS: ➢ The site is 4.98 acres in size and consists of multiple parcels owned by the Eagan EDA. ➢ The subject site is located at the east end of the core area of Cedar Grove Redevelopment District, southwest of the Hwy. 13 and Cedar Grove Parkway intersection. ➢ The Eagan EDA has entered into a purchase agreement to sell the property to The Flats at Cedar Grove, LLC. ➢ The Flats at Cedar Grove, LLC received Planned Development approval for a mixed use 4 -story apartment building with ground level commercial retail space and underground parking on the site earlier this month. ➢ Under the terms of the purchase agreement, the EDA is to combine the existing parcels into a single platted lot prior to closing on the sale of the property to The Flats at Cedar Grove, LLC. ➢ Approval of the final plat will allow the sale to be completed and the property conveyed to the buyer so that development of the property can proceed. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: N/A ATTACHMENTS: (2) Location Map, page -3? Final Plat, page 3 Location Flap A-0y X Fort Snelling State Park Y-k.. D..dI.k Rd Dlffl.� Rd mdox r, Wint S111111 BELL RD Subject Site SILVER BELL ROAD V Woodhaven Park IN NI COLS RIDG a® MICATRAIL YO j W T. 'U CE DINT CARNEELIAM LANE ll -1-1 -I -11 C of. ' 3 � A,1,RD90 Cedar Pond' Park Feet Cedar Grove Parkway 3rd Addition 0 Legend 500 1,000 2,000 Buildings selection 3 PARCELS 08-2013 Buildings Parks City of Ea an �Mlmmi City Boundary 3�� 9 ' p rn �i P`-2 CAP) Q.DO. I x o 8�� a " " "z o 8� f a r g aotla3 fig °aq' �a�v f'o sl °.a sal °.gg I I oy 3 H 8 3 i$g z „ y gg z oe 3va X � as g Sqt a� z S2 S HI5 a "� °s =e9 'sN6R SSG o ;;3a�, n 3 S o ENT, R'RG Bo a 1\ cy ;a g • \� °� 8 m 9 c Y ° =° f „4 o a ? $ S n 2�'9bao?ns "OO 0 ,rte F d � -` - - -� ?J f' �, 90.03 594°36'10 "E CCn C� V ; Ca x ;• � veG °v � G� z �gX+�R $x 3 3 s e 'e 3p ^g �o ��fgoA3N $ ,n� `g� / c• O gp --- ------ - --- �2j.... „ 243.91 a R= 384.00 sse3nix -.;� D =36 °23'38" _�_____ Ii —__ —} Ro=$„ = s u�Ho 333 a ^5 S °oSAdS Q.DO. I fig °aq' �a�v f'o sl °.a sal °.gg I I oy 3 H 8 3 i$g z „ y gg z oe 3va X � as a a� ENT, Bo a 1\ cy ;a g • \� °� 8 m 9 c Y ° =° f „4 o a ? $ S 2�'9bao?ns "OO 0 ,rte F ' °;� (��, (.'------ -` - - -� ?J f' �, 90.03 594°36'10 "E CCn C� V ; Ca 3p ^g y ,n� `g� / c• O gp --- ------ - --- �2j.... „ 243.91 R= 384.00 sse3nix -.;� D =36 °23'38" _�_____ Ii —__ —} Consent Agenda Information Memo September 17, 2013, Eagan City Council Meeting R. FINAL PLAT ( BENNEROTTE ADDITION) — THOMAS BENNEROTTE ACTION TO BE CONSIDERED: To approve a Final Plat ( Bennerotte Addition) for one lot and one outlot upon 4.85 acres located East of Courthouse Lane and North of Hwy. 55. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ The Rezoning and Preliminary Subdivision for the Bennerotte development were approved by the City Council on October 2, 2012. The approval was for a lot and one outlot which is anticipated to be further subdivided in the future (Lot 1 1.7 acres / Outlot 1.6 acres). ➢ The proposed office use is consistent with the LB zone and surrounding commercial uses. ➢ Access to the site is via an easterly extension of Courthouse Lane, with a new north/south cul -de -sac street constructed through the middle of the site. ➢ All documents are anticipated to be in order for execution at the City Council meeting on September 17, 2013. ISSUES: None ATTACHMENTS: (2) Location Map, page Final Plat, page S'1 �5 Location Map ana Oak Rd L a e Y,nk,0D,,dI,IRd� s''Ft }jOL, kNNO p 'g .YaR µdPA 1 OIHIeY Rd HEST VAR p 3 ` CIIHRd - o w q Map Area Extent9v y <o NF ��PGy 0�0gLe - ..vua..._.._. ..�...- ,a_.._.. a....._, »_, .... ........ ._._..o.._,._�G.S.A.{.I..NO >4g+ ZONE- OAK�RD,.... e_.,_...., .,,...,.,_,....,..,.�_...�. -�_. .�.�.......,.,.,.- ...... _....- _— ...�.r- _ -- _ Subject Site Ua 1 OS PAL 00 0OAK OR Bur Oaks Park •'r —'' North Park Park i yi Feet 0 500 1,000 2,000 Project Name: Bennerotte Addition Legend OParcels Buildings Parks / �aria�t� Clov City Boundary N City of EaLan -3(o 0 0 Oil po R RR k It uY........... Nupp 10 W PLAT N MV2'16* W "I 214— rn A 9 :z r m Al �2 S 00 W25' uw kof 1. B— 3. 0-1 505,80 (DEED = N 00'09'25' W 445.50) N 00'2'16" W L 4040.44 A i .. .... .... — — — — — — — — — — — — — — — — — — > o m m 4 sa A 1; L - - - -- — — OU5 992J F f OM z — — — — — — rTl 3 N 00*0216' w -- — - — - — - — - — - JUSTICE --- - — - — - - - - - N MV2'16* W "I 214— rn rro 9 :z r m Al S 00 W25' 505,80 LU. uro .11 A > —.0 518.09 S 00'09'25" E (DEED = S 00-09-25' E - 522,3) A -A. A 2 PK Ka rn rro :z r m m m 4 sa A 1; F f rTl Fna (A nm A -A. A 2 PK Ka Agenda Information Memo September 17, 2013, Eagan City Council IV. CONSENT AGENDA S. APPROVE THE STREET NAME CHANGE OF CEDAR GROVE BOULEVARD ACTION TO BE CONSIDERED: To approve the name change of Cedar Grove Boulevard, to Nicols Road. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present FACTS: ➢ In 2011, the former Cedarvale Boulevard was partially realigned as part of Cedar Grove Redevelopment Area project to better serve future development planned for the area. At that time, the roadway was renamed to Cedar Grove Boulevard. ➢ In 2013, as a result of the pending Paragon Outlet Center project, Cedar Grove Boulevard was moved to the northern edge of the development area to correspond with the building and utility plan approved for the project. ➢ The new roadway now makes a more continuous alignment with Nicols Road to the west near the Cedar Grove Transit Station. To reduce confusion for users and provide a consistent transition, the request to rename the road from Cedar Grove Boulevard to Nicols Road is being presented for consideration. ATTACHMENTS (1): Location map, page :�G� NO Location Map Fort Snelling State Park J� O� �p �0 Z� E F47-E—WAY' SILVER BELL RD SILVER BELL ROAD w z f K y Subject Street Segment � h G J Woodhaven Park IN palp�o NICOLSiRIDG ®� 7 J •s- > C TRAIL A LANE PAS @ ' - ?, ARNiE IA a =5 C_ edar P d Park R� ' ENFIELD - - S Feet Proposed Street Name Change o 500 1,000 2,000 Cedar Grove Boulevard /Nicols Road Legend Buildings selection 3 PARCELS 08 -2013 Buildings Parks City of Eap 46,J N City Boundary Lone Oak gds Vankee Doodle Rd DIf11ay Rd ' CIIH Rd , Consent Agenda Information Memo September 17, 2013, Eagan City Council Meeting T. COMPREHENSIVE GUIDE PLAN AMENDMENT AND REZONING (NICOLS RIDGE PARK) — CITY OF EAGAN ACTION TO BE CONSIDERED: To implement a Comprehensive Guide Plan Amendment changing the land use designation from SA /MD (Special Area/Medium Density) to SA /P (Special Area/Parks, Open Space and Recreation), for approximately 3.5 acres consisting of Outlot C, Paragon Addition, located at 3994 Cedar Grove Parkway. To Rezone approximately 3.5 acres ( Outlot C, Paragon Addition) from PD (Planned Development) to P (Park). REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present FACTS: ➢ The subject site is located within the Cedar Grove Special Area, on the south side of Cedar Grove Parkway and adjacent to the Nicols Ridge residential townhomes. ➢ The site was previously included as part of the Nicols Ridge residential Preliminary Planned Development, and was guided and zoned accordingly. The 3.5 acre parcel was dedicated to the City as part of the Paragon development for use as a park. The proposed land use change and rezoning will re -guide and rezone the property to facilitate development of the site as a public park and recreation space. ➢ The Advisory Planning Commission held a public hearing on the request at the May 28, 2013, meeting and did recommend approval of both the Comprehensive Guide Plan Amendment and Rezoning. ➢ On June 4, 2013, The City Council reviewed the proposed amendment and rezoning and directed staff to submit the land use amendment to the Metropolitan Council for review. ➢ The Metropolitan Council returned their approval of the land use change on August 8, 2013, directing that the City may place the amendment into effect. ISSUES: None ATTACHMENTS: (2) Location Map, page q I Letter from Metropolitan Council, page �i a Dlffl.� Rd U llRd � r' iii �,�� . • . ®® ®®•®® ®®®®® ®®® ® ® ® ®a l lose Lon ak Metropolitan Council i August 8, 2013 Pamela Dudziak, Planner City of Eagan 3820 Pilot Knob Road Eagan, MN 55122 RE: Nicols Ridge Park Comprehensive Plan Amendment — Administrative Review Metropolitan Council Review File No. 20606 -11 Metropolitan Council District 15 Dear Ms. Dudziak: 'The Metropolitan Council received the City of Eagan's (City) Nicols Ridge Park comprehensive plan amendment (CPA) on July 22, 2013. The CPA re- guides approximately 3.5 acres from SA/MD- Special Area /Medium Density to SA/P- Special Area /Parks, Open Space and Recreation. The CPA is related to development of a new public park on two undeveloped parcels at 3994 Cedar Grove Parkway. Council staff finds the amendment meets the CPA Administrative Review Guidelines adopted by the Council on July 28, 2010. The proposed amendment does not affect official forecasts or the City's ability to accommodate its share of the region's affordable housing need. Therefore, the Council will waive further review and action and the City may place this amendment into effect. The amendment, explanatory materials and the information submission form will be appended to the City's Plan in the Council's files. If you have any questions please contact Michael Larson, Principal Reviewer, at 651- 602 -1407. Sincerely, 'LisaBeth Bardjas, Manager Local Planning Assistance �1 cc: Julie Monson, Minnesota Housing Tod Sherman, Development Reviews Coordinator, MnDOT Metro Steven Ch6vez, Councilmember, District 15 Patrick Boylan, Sector Representative Raya Esmaeili, Reviews Coordinator www.metrocouncil.org 390 Robert Street North • St. Paul, MN 55101 -1805 • (651) 602 -1000 • Fax (651) 602 -1550 • TTY (651) 291 -0904 An Equal Opportunity Employer 4a Agenda Information Memo September 17, 2013, Eagan City Council Meeting U. SET PUBLIC HEARING DATE FOR OCTOBER 15, 2013 TO CERTIFY DELINQUENT UTILITY BILLS ACTION TO BE CONSIDERED: To set a public hearing for October 15, 2013 to consider the final assessment of the delinquent utility bills and certify them to Dakota County for collection with property taxes. FACTS: ➢ On a semi - annual basis, the City reviews and considers delinquent utility bills for certification to property tax statements for collection. ➢ Additional information will be provided at the time of the public hearing. ATTACHMENTS (0): q�) Agenda Information Memo September 17, 2013, Eagan City Council Meeting V. SET PUBLIC HEARING DATE FOR OCTOBER 15, 2013 TO CERTIFY DELINQUENT FALSE ALARM BILLS ACTION TO BE CONSIDERED: To set a public hearing for October 15, 2013 to consider the final assessment of the delinquent false alarm bills and certify them to Dakota County for collection with property taxes. FACTS: ➢ On a semi - annual basis, the City reviews and considers delinquent false alarm balances for certification to property tax statements for collection. ➢ Additional information will be provided at the time of the public hearing. ATTACHMENTS (0): q� Agenda Information Memo September 17, 2013, Eagan City Council Meeting W. SET PUBLIC HEARING DATE FOR OCTOBER 15, 2013 TO CERTIFY DELINQUENT MOWING, NOXIOUS WEED AND REFUSE REMOVAL BILLS ACTION TO BE CONSIDERED: To set a public hearing for October 15, 2013 to consider the final assessment of the delinquent mowing, noxious weed and refuse removal bills and certify them to Dakota County for collection with property taxes. FACTS: On a semi - annual basis, the City reviews and considers delinquent noxious weeds, mowing, and refuse removal bills for certification to property tax statements for collection. Additional information will be provided at the time of the public hearing. ATTACHMENTS (0): q's Agenda Information Memo September 17, 2013, Eagan City Council Meeting X. APPROVE JULY 1, 2013 TO JULY 1, 2014 GENERAL INSURANCE RENEWAL ACTION TO BE CONSIDERED: To approve the general insurance renewal for the period of July 1, 2013 to July 1, 2014. FACTS: ➢ The City has received renewal information for the general insurance coverage. The renewal proposed has been assembled through the efforts of Ron Youngdahl and Carl Bennetsen of Northern Capital Insurance Group, the City's insurance representative. ➢ General insurance coverage includes buildings and contents, equipment, automobile, general liability and numerous smaller areas of risk exposure. ➢ Official quotations were not solicited, but other markets have been reviewed through the years. The general conclusion is that there are no providers who can match the League of Minnesota Cities Insurance Trust (LMCIT) for both price and coverages. Consequently, only one quote from the LMCIT is being presented to the City Council for consideration. The insurance renewal is being presented to Council part way through the renewal period due to LMCIT processing delays. Appropriate coverage was bound and has been maintained during the past two and a half months. ➢ The total premium increased approximately 6% from the prior year as shown below. The increase is a result of a new liability premium rating system implemented by the LMCIT. The new rating system puts a stronger emphasis on exposures related to land use, police, employment, and sewer back -ups. Cities with large police forces have experienced an increase in liability premiums. Per the conclusion reached by the City Council on April 16, 2013, the renewal approval includes not waiving the monetary limit on tort liability. Increase /Decrease Coverage 2012/2013 2013/2014 Amount Percent Property $ 123,804 $ 116,903 $ (6,901) -5.6% Municipal Liability 150,528 180,163 29,635 19.7% Auto Liab & Damage 47,188 46,115 (1,073) -2.3% Mobile Property 10,212 10,057 (155) -1.5% Blanket Bond 1,881 1,851 (30) -1.6% Fireworks 225 225 - 0.0% Boiler & Machinery 18,191 18,345 154 0.8% Total premiums $ 352,029 $ 373,659 $ 21,630 6.1% AD &D - Firefighters 2,519 2,519 $ (AD &D coverage is obtained via another insurance carrier) ATTACHMENTS (0) "l('0 0.0% Agenda Information Memo September 17, 2013 Eagan City Council Meeting PUBLIC HEARING A. PROJECT 1113, NORVIN OAKS STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1113 ( Norvin Oaks — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1113 provided street improvements within Norvin Oaks, on Rusten Road, in west central Eagan. • The Final Assessment Roll was presented to the City Council on August 20, 2013, with a public hearing scheduled for September 17, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 5% more than the estimate contained in the feasibility report presented at the public hearing held on January 2, 2013. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 9 to address all property owners' questions or concerns and provide any additional information of interest. Of the 8 parcels being assessed, no one attended the meeting. ATTACHMENT: • Final Assessment Report, pagesis through Sa\. �9 FINAL ASSESSMENT REPORT PROJECT PUBLIC HEARING DATES Number: 1113 Assessment: September 17, 2013 Name: Norvin Oaks Project Approval: January 2, 2013 Final Feasibility Rate Report Units STREET Surf. /Signs Single Family Res 1,202.10 1,140.00 Lot Eq STREET Assessment waiver - 4874 Rusten Rd 2,130.00 - Lot Eq Contract Number of Number Parcels 13 -03 8 Terms 5 yrs Interest Amount Rate Assessed 3.5% $ 11,746.80 $ 9,100.00 FR t-1 Do Variance City Variance Actual to FR Financed Actual to FR $ 2,646.80 $ 28,612.99 $ 3,212.99 29.1% $ 25,400.00 'FR 12.6% City of Evan NO To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: September 10, 2013 Subject: Final Assessment Roll, Project 1113 Norvin Oaks At the public hearing on Jan 02, 2013, the City Council ordered Project 1113. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Norvin Oaks project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1113. PROJECT COST The total construction cost for this project is $29,826.70. This includes $29,394.57 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $432.13. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $10,533.09 were incurred, resulting in a total improvement and project cost of $40,359.79. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT Bituminous Mill & Overlay - Norvin Oaks CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY COST COSTS COST REPORT 18,863.65 7,413.76 26,277.41 25,000.00 Street patch for 4874 Rusten Road 2,130.00 - 2,130.00 - Concrete Curb & Gutter Repairs 8,833.05 3,119.33 11,952.38 9,500.00 29,826.70 10;533.09 40;359:79 34,500. -00 ASSESSMENTS Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Low Density Residential (Single Family) Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Norvin Oaks costs are assessable for Low Density Residential (Single Family) properties. The improvement and assessment rate for the Low Density Residential (Single Family) properties is computed as follows: L19 Low Density Residential (Single Family) = 912.0 F.F. / 1,246.0 F.F = 73.20% $26,277.41 (Bituminous Mill & Overlay - Norvin Oaks Cost) x 73.20% x 50% = $9,616.80 $9,616.80 = $1,202.10 /Unit 8 Units The remaining frontage within the project area (26.80 %) is either sideyard or backyard property with no driveway access, or not covered by assessment agreement, and therefore not assessable under the City's Assessment Policy. Street patch for 4874 Rusten Road: The property owner of 4874 Rusten Road requested the City repair the street damaged from installation of water and sewer services to their property. An assessment waiver was signed, and the property owner agreed to be assessed for 100% of the associated costs. The improvement and assessment amount for this property is computed as follows: $2,130.00 (Street patch for 4874 Rusten Road Cost) = $2,130.00 $2,130.00 = $2,130.00 /Unit 1 Unit ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBIL IMPROVEMENT Bituminous Mill & Overlay - Norvin Oaks Street patch for 4874 Rusten Road Concrete Curb & Gutter Repairs Major Street Fund: $28,612.99 Aaron Nelson, P.E. Reviewed Pu lic Works Department AL Date C : Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I IMPROVEMENT ASSESSMENT COST REVENUE CITY RESPONSIBILITY 26, 277.41 9,616.80 16, 660.61 2,130.00 2,130.00 - 11,952.38 - 11,952.38 40,359.79 11,746.80 28,612.99 50 SaLza=, Finance a ment Date Final Assessment Roll Project 1113 - Norvin Oaks Rusten Road R -1 Residential P.I.N. Lot Equivalent Unit Assessment Assessment Waiver Total 2179 STORLAND ROAD 10- 52200 -01 -030 1 $1,202.10 $1,202.10 2183 STORLAND ROAD 10- 52200 -01 -020 1 $1,202.10 $1,202.10 4850 RUSTEN ROAD 10- 76150 -01 -010 1 $1,202.10 $1,202.10 4860 RUSTEN ROAD 10- 76150 -01 -020 1 $1,202.10 $1,202.10 4870 RUSTEN ROAD 10- 64925 -01 -010 1 $1,202.10 $1,202.10 Vacant Lot 10- 64925 -01 -020 1 $1,202.10 $2,130.00 $3,332.10 Vacant Lot 10- 19875 -01 -040 1 $1,202.10 $1,202.10 Vacant Lot 10- 19875 -01 -030 1 $1,202.10 $1,202.10 Subtotal 8 $9,616.80 $2,130.00 $11,746.80 8 SF Lots I Total Assessments 1 $11,746.80 xi _ ,Y�'1.;;F'_ I LEGEND Street Improvement 41 Assessabl le Area Ll /, k • j CV `z' .- r r� _ � hi i G Ph QI �l ` i afA ���t , � �' r ` � �'""' Fl ,`�7 ter;4 s � I • ':! �' %� / �`'.. , �� �� ti.� ;1 RE g� 'C.+ I'_ e • r: i t .l " x`F��`,` '.i {y rij[:; j� '� {Fpr� f' sr� _�4 Ffl�s�`; .� ='I 1'`.:i $t zl �,°S+y' 7 i•.d /1- _ } •�� j[ - t � '7 r b�Kj f- i` '4`• "°pg;'•�--- •�s -a -. - -aaiaa J 4 R 'R a j fey �• - F, {P i � � h � I r rl .LA L A i. —1 �'."�+.s 9 ,Li- � �fjp,,jj {� i � �� � i'�"': � '��jjjt_ //+ � ._{... t•g �- � , /% , 's "' eed 3 I c t it 1 } < � � � r�}, � � 31 � ��; ` X t � i-:.. ( {/ �• ��,_, ul� ,,�,ry:.n 1� r .� / r` ��n - rr �� �. �' �® # " _:, � a ": y�}4 I , -•�q �,_ V �' �. �- _ _• :_ c�...� �%e, � P.O ® \.. �*� f .6 �.�:17�i ���Z -`s r.. tom;' .:.I � �i9`�'� 1�.'«�; -.. , .:...:.:. d Agenda Information Memo September 17, 2013 Eagan City Council Meeting PUBLIC HEARING B. PROJECT 1103, LEXINGTON POINTE EIGHTH -TENTH STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1103 (Lexington Pointe Eighth -Tenth Additions — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1103 provided street improvements on Coneflower Court, Jennifer Court, Trillium Court, Walnut Ridge Drive, Wildflower Court, and Wildflower Lane in south - central Eagan. • The Final Assessment Roll was presented to the City Council on August 20, 2013, with a public hearing scheduled for September 17, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 6% less than the estimate contained in the feasibility report presented at the public hearing held on January 15, 2013. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 9 to address all property owners' questions or concerns and provide any additional information of interest. Of the 113 parcels being assessed, no one attended the meeting. ATTACHMENT: • Final Assessment Report, pages 5LI through (0� . 63 PROJECT Number: 1103 FINAL ASSESSMENT REPORT PUBLIC HEARING DATES Assessment: September 17, 2013 Lexigton Pointe Eighth - Name: Tenth Project Approval: January 15, 2013 N Final Feasibility Rate Report Units STREET Surf. /Signs Single Family Res $805.70 $857.00 Lot Eq Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 13 -03 113 5 yrs 3.5% $ 91,044.10 $ (5,755.90) $ 170,248.30 $ (35,751.70) $ 96,800.00 FR -5.9% $ 206,000.00 FR -17.4% N 4b� City of Eagan Memo To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: September 10, 2013 Subject: Final Assessment Roll, Project 1103 Lexigton Pointe Eighth - Tenth At the public hearing on Jan 15, 2013, the City Council ordered Project 1103. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Lexigton Pointe Eighth - Tenth project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Proiect 1103. PROJECT COST The total construction cost for this project is $222,918.12. This includes $221,130.27 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $1,787.85. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $38,374.28 were incurred, resulting in a total improvement and project cost of $261,292.40. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS Bituminous Mill & Overlay - Lexington Pointe Eighth -Tenth 158,678.93 Concrete Curb & Gutter Repair 64,239.19 222,918.12 ASSESSMENTS___ .. Trunk Assessments COST REPORT 27,315.81 185, 994.74 197, 800.00 11,058.47 75,297.66 105,000.00 38,374.28 261,292.40 302,800.00 No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Residential Lots Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Lexington Pointe Eighth -Tenth costs are assessable for Residential Lots properties. The improvement and assessment rate for the Residential Lots properties is computed as follows: Residential Lots = 10,679.0 F.F. / 10,906.0 F.F = 97.90% $185,994.74 (Bituminous Mill & Overlay - Lexington Pointe Eighth -Tenth Cost) x 97.90% x 50% = $91,044.10 $91,044.10 = $805.70 / Unit 113 Units 56 The remaining frontage within the project area (2.10%) is either sideyard or backyard property with no driveway access, or not covered by assessment agreement, and therefore not assessable under the City's Assessment Policy. ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT Bituminous Mill & Overlay - Lexington Pointe Eight[ Concrete Curb & Gutter Repair Major Street Fund: $170,248.30 Aaron Nelson, P.E. Reviewed Publivworks Department %// J Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I COST 185,994.74 75, 297.66 REVENUE RESPONSIBILITY 91,044.10 94,950.64 75.297.66 261,292.40 91,044.10 170,248.30 Finance DqfAr ent ko b �i� Date Final Assessment Roll City Project 1103 Lexington Pointe 8th -10th Trillium Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 948 Trillium Ct. 10- 45094 -02 -090 1 $ 805.70 $ 805.70 949 Trillium Ct. 10- 45094 -02 -080 1 $ 805.70 $ 805.70 952 Trillium Ct. 10- 45094 -02 -100 1 $ 805.70 $ 805.70 953 Trillium Ct. 10- 45094 -02 -070 1 $ 805.70 $ 805.70 956 Trillium Ct. 10- 45094 -02 -110 1 $ 805.70 $ 805.70 957 Trillium Ct. 10- 45094 -02 -060 1 $ 805.70 $ 805.70 960 Trillium Ct. 10- 45094 -02 -120 1 $ 805.70 $ 805.70 961 Trillium Ct. 10- 45094 -02 -050 1 $ 805.70 $ 805.70 964 Trillium Ct. 10- 45094 -02 -130 1 $ 805.70 $ 805.70 965 Trillium Ct. 10- 45094 -02 -040 1 $ 805.70 $ 805.70 968 Trillium Ct. 10- 45094 -02 -140 1 $ 805.70 $ 805.70 969 Trillium Ct. 10- 45094 -02 -030 1 $ 805.70 $ 805.70 972 Trillium Ct. 10- 45094 -02 -150 1 $ 805.70 $ 805.70 973 Trillium Ct. 10- 45094 -02 -020 1 $ 805.70 $ 805.70 977 Trillium Ct. 10- 45094 -02 -010 1 $ 805.70 $ 805.70 981 Trillium Ct. 10- 45094 -01 -170 1 $ 805.70 $ 805.70 982 Trillium Ct. 10- 45094 -01 -010 1 $ 805.70 $ 805.70 984 Trillium Ct. 10- 45094 -01 -020 1 $ 805.70 $ 805.70 985 Trillium Ct. 10- 45094 -01 -160 1 $ 805.70 $ 805.70, 986 Trillium Ct. 10- 45094 -01 -030 1 $ 805.70 $ 805.70 989 Trillium Ct. 10- 45094 -01 -150 1 $ 805.70 $ 805.70 990 Trillium Ct. 10- 45094 -01 -040 1 $ 805.70 $ 805.70 993 Trillium Ct. 10- 45094 -01 -140 1 $ 805.70 $ 805.70 996 Trillium Ct. 10- 45094 -01 -050 1 $ 805.70 $ 805.70 997 Trillium Ct. 10- 45094 -01 -130 1 $ 805.70 $ 805.70 1001 Trillium Ct. 10- 45094 -01 -120 1 $ 805.70 $ 805.70 1002 Trillium Ct. 10- 45094 -01 -060 1 $ 805.70 $ 805.70 1005 Trillium Ct. 10- 45094 -01 -110 1 $ 805.70 $ 805.70 1006 Trillium Ct. 10- 45094 -01 -070 1 $ 805.70 $ 805.70 1009 Trillium Ct. 10- 45094 -01 -100 1 $ 805.70 $ 805.70 1010 Trillium Ct. 10- 45094 -01 -080 1 $ 805.70 $ 805.70 1013 Trillium Ct. 10- 45094 -01 -090 1 $ 805.70 $ 805.70 Subtotal 32 $ 25,782.40 Coneflower Court R -1 Residential P.I.N. EquLot valent Ass ssment Total i�li 948 Coneflower Ct. 10- 45092 -01 -210 1 $ 805.70 $ 805.70 949 Coneflower Ct. 10- 45092 -01 -220 1 $ 805.70 $ 805.70 952 Coneflower Ct. 10- 45092 -01 -200 1 $ 805.70 $ 805.70 953 Coneflower Ct. 10- 45092 -01 -230 1 $ 805.70 $ 805.70 956 Coneflower Ct. 10- 45092 -01 -190 1 $ 805.70 $ 805.70 957 Coneflower Ct. 10- 45092 -01 -240 1 $ 805.70 $ 805.70 960 Coneflower Ct. 10- 45092 -01 -180 1 $ 805.70 $ 805.70 961 Coneflower Ct. 10- 45092 -01 -250 1 $ 805.70 $ 805.70 964 Coneflower Ct. 10- 45092 -01 -170 1 $ 805.70 $ 805.70 965 Coneflower Ct. 10- 45092 -01 -260 1 $ 805.70 $ 805.70 968 Coneflower Ct. 10- 45092 -01 -160 1 $ 805.70 $ 805.70 969 Coneflower Ct. 10- 45092 -01 -270 1 $ 805.70 $ 805.70 972 Coneflower Ct. 10- 45092 -01 -150 1 $ 805.70 $ 805.70 973 Coneflower Ct. 10- 45092 -01 -280 1 $ 805.70 $ 805.70 976 Coneflower Ct. 10- 45092 -02 -150 1 $ 805.70 $ 805.70 977 Coneflower Ct. 10- 45092 -02 -290 1 $ 805.70 $ 805.70 980 Coneflower Ct. 10- 45092 -02 -160 1 $ 805.70 $ 805.70 981 Coneflower Ct. 10- 45092 -02 -280 1 $ 805.70 $ 805.70 984 Coneflower Ct. 10- 45092 -02 -170 1 $ 805.70 $ 805.70 985 Coneflower Ct. 10- 45092 -02 -270 1 $ 805.70 $ 805.70 988 Coneflower Ct. 10- 45092 -02 -180 1 $ 805.70 $ 805.70 989 Coneflower Ct. 10- 45092 -02 -260 1 $ 805.70 $ 805.70 992 Coneflower Ct. 10- 45092 -02 -190 1 $ 805.70 $ 805.70 993 Coneflower Ct. 10- 45092 -02 -250 1 $ 805.70 $ 805.70 996 Coneflower Ct. 10- 45092 -02 -200 1 $ 805.70 $ 805.70 997 Coneflower Ct. 10- 45092 -02 -240 1 $ 805.70 $ 805.70 1000 Coneflower Ct. 10- 45092 -02 -210 1 $ 805.70 $ 805.70 1001 Coneflower Ct. 10- 45092 -02 -230 1 $ 805.70 $ 805.70 1004 Coneflower Ct. 10- 45092 -02 -220 1 $ 805.70 $ 805.70 Subtotal 29 $ 23,365.30 Wildflower Court -- - - -R -1 Residential _ _ _ _ P:I.N.- - -- . Lot Unit -_- Total - __ Equivalent Assessment 948 Wildflower Ct. 10- 45092 -01 -070 1 $ 805.70 $ 805.70 949 Wildflower Ct. 10- 45092 -01 -080 1 $ 805.70 $ 805.70 952 Wildflower Ct. 10- 45092 -01 -060 1 $ 805.70 $ 805.70 953 Wildflower Ct. 10- 45092 -01 -090 1 $ 805.70 $ 805.70 956 Wildflower Ct. 10- 45092 -01 -050 1 $ 805.70 $ 805.70 957 Wildflower Ct. 10- 45092 -01 -100 1 $ 805.70 $ 805.70 960 Wildflower Ct. 10- 45092 -01 -040 1 $ 805.70 $ 805.70 961 Wildflower Ct. 10- 45092 -01 -110 1 $ 805.70 $ 805.70 964 Wildflower Ct. 10- 45092 -01 -030 1 $ 805.70 $ 805.70 965 Wildflower Ct. 10- 45092 -01 -120 1 $ 805.70 $ 805.70 M� 968 Wildflower Ct. 10- 45092 -01 -020 1 $ 805.70 $ 805.70 969 Wildflower Ct. 10- 45092 -01 -130 1 $ 805.70 $ 805.70 972 Wildflower Ct. 10- 45092 -01 -010 1 $ 805.70 $ 805.70 973 Wildflower Ct. 10- 45092 -01 -140 1 $ 805.70 $ 805.70 976 Wildflower Ct. 10- 45092 -02 -010 1 $ 805.70 $ 805.70 977 Wildflower Ct. 10- 45092 -02 -140 1 $ 805.70 $ 805.70 980 Wildflower Ct. 10- 45092 -02 -020 1 $ 805.70 $ 805.70 981 Wildflower Ct. 10- 45092 -02 -130 1 $ 805.70 $ 805.70 984 Wildflower Ct. 10- 45092 -02 -030 1 $ 805.70 $ 805.70 985 Wildflower Ct. 10- 45092 -02 -120 1 $ 805.70 $ 805.70 988 Wildflower Ct. 10- 45092 -02 -040 1 $ 805.70 $ 805.70 989 Wildflower Ct. 10- 45092 -02 -110 1 $ 805.70 $ 805.70 992 Wildflower Ct. 10- 45092 -02 -050 1 $ 805.70 $ 805.70 993 Wildflower Ct. 10- 45092 -02 -100 1 $ 805.70 $ 805.70 996 Wildflower Ct. 10- 45092 -02 -060 1 $ 805.70 $ 805.70 997 Wildflower Ct. 10- 45092 -02 -090 1 $ 805.70 $ 805.70 1000 Wildflower Ct. 10- 45092 -02 -070 1 $ 805.70 $ 805.70 1001 Wildflower Ct. 10- 45092 -02 -080 1 $ 805.70 $ 805.70 $ 12,891.20 Subtotal 28 1 $ 22,559.60 Jennifer Court R -1 Residential P.I.N. lot Equivalent Unit Assessment Total 4322 Jennifer Ct. 10- 45093 -02 -010 1 $ 805.70 $ 805.70 4323 Jennifer Ct. 10- 45093 -02 -160 1 $ 805.70 $ 805.70 4326 Jennifer Ct. 10- 45093 -02 -020 1 $ 805.70 $ 805.70 4327 Jennifer Ct. 10- 45093 -02 -150 1 $ 805.70 $ 805.70 4330 Jennifer Ct. 10- 45093 -02 -030 1 $ 805.70 $ 805.70 4331 Jennifer Ct. 10- 45093 -02 -140 1 $ 805.70 $ 805.70 4334 Jennifer Ct. 10- 45093 -02 -040 1 $ 805.70 $ 805.70 4335 Jennifer Ct. 10- 45093 -02 -130 1 $ 805.70 $ 805.70 4338 Jennifer Ct. 10- 45093 -02 -050 1 $ 805.70 $ 805.70 4339 Jennifer Ct. 10- 45093 -02 -120 1 $ 805.70 $ 805.70 4342 Jennifer Ct. 10- 45093 -02 -060 1 $ 805.70 $ 805.70 4343 Jennifer Ct. 10- 45093 -02 -110 1 $ 805.70 $ 805.70 4346 Jennifer Ct. 10- 45093 -02 -070 1 $ 805.70 $ 805.70 4347 Jennifer Ct. 10- 45093 -02 -100 1 $ 805.70 $ 805.70 4350 Jennifer Ct. 10- 45093 -02 -080 1 $ 805.70 $ 805.70 4351 Jennifer Ct. 10- 45093 -02 -090 1 $ 805.70 $ 805.70 Subtotal 16 $ 12,891.20 Walnut Ridge Drive R -1 Residential P.I.N. Total Equivalent Ass ssment I 1023 Walnut Ridge Dr 10- 45093 -01 -080 1 $ 805.70 $ 805.70 1027 Walnut Ridge Dr 10- 45093 -01 -070 1 $ 805.70 $ 805.70 1031 Walnut Ridge Dr 10- 45093 -01 -060 1 $ 805.70 $ 805.70 1035 Walnut Ridge Dr 10- 45093 -01 -050 1 $ 805.70 $ 805.70 1039 Walnut Ridge Dr 10- 45093 -01 -040 1 $ 805.70 $ 805.70 1043 Walnut Ridge Dr 10- 45093 -01 -030 1 $ 805.70 $ 805.70 1047 Walnut Ridge Dr 10- 45093 -01 -020 1 $ 805.70 $ 805.70 1051 Walnut Ridge Dr 10- 45093 -01 -010 1 $ 805.70 $ 805.70 Subtotal 8 $ 6,445.60 113 SF Lots Total SF Assessments $ 91,044.10 Total Assessments I $ 91,044.10 Mr 410� Lexington Pointe 8, 9 & 10th Additions Street Revitalization - Project 1103 City d Fflo Street Improvement Area W1 FIG. 2 Date: 12/11/2012 Agenda Information Memo September 17, 2013 Eagan City Council Meeting PUBLIC HEARING C. PROJECT 1112, WENZEL FIRST ADDITION/ DEERWOOD PONDS STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1112 (Wenzel First Addition/Deerwood Ponds — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1112 provided street improvements on Arbor Lane, Cashell Glen, Knob Circle, Pond Wynde North, Pond Wynde South, Starbridge Court and Wenzel Avenue in central Eagan. • The Final Assessment Roll was presented to the City Council on August 20, 2013, with a public hearing scheduled for September 17, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 18% less than the estimate contained in the feasibility report presented at the public hearing held on January 2, 2013. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 9 to address all property owners' questions or concerns and provide any additional information of interest. Of the 175 parcels being assessed, no one attended the meeting. ATTACHMENT: • Final Assessment Report, pages 6 through 91 . .1 FINAL ASSESSMENT REPORT PROJECT Number: 1112 Wenzel First Addition / Name: Deerwood Ponds PUBLIC HEARING DATES Assessment: September 17, 2013 Project Approval: January 2, 2013 Final Feasibility Rate Report Units STREET Surf. /Signs Single Family Res $668.20 $820.00 Lot Eq STREET Surf. /Signs Townhome Res $175.08 $214.00 TH Unit Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 13 -03 175 5 yrs 3.5% $ 59,733.08 $ (13,466.92) $ 132,871.03 $ (9,728.97) $ 73,200.00 FR -18.4% $ 142,600.00 FR -6.8% M 4011� City of Eagan demo To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: September 10, 2013 Subject: Final Assessment Roll, Project 1112 Wenzel First Addition / Deerwood Ponds At the public hearing on Jan 02, 2013, the City Council ordered Project 1112. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Wenzel First Addition / Deerwood Ponds project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1112. PROJECT COST The total construction cost for this project is $162,251.54. This includes $161,563.10 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $688.44. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $30,352.57 were incurred, resulting in a total improvement and project cost of $192,604.11. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY IMPROVEMENT COST COSTS COST REPORT Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds Concrete curb & gutter repairs ASSESSMENTS Trunk Assessments 100,639.16 18,826.68 119,465.84 146,500.00__ . _ 61,612.38 11,525.89 73,138.27 69,300.00 162,251.54 30,352.57 192,604.11 215, 8 00.00 No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Gq Low Density Residential (Single Family) Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds costs are assessable for Low Density Residential (Single Family) properties. The improvement and assessment rate for the Low Density Residential (Single Family) properties is computed as follows: Low Density Residential (Single Family) = 5,174.0 F.F. / 7,834.0 F.F = 66.00% $119,465.84 (Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds Cost) x 66.00% x 50% =$39,423.80 $39,423.80 = $668.20 /Unit 59 Units Low Density Residential (Townhome) Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds costs are assessable for Low Density Residential (Townhome) properties. The improvement and assessment rate for the Low Density Residential (Townhome) properties is computed as follows: Low Density Residential (Townhome) = 2,660.0 F.F. / 7,834.0 F.F = 34.00% $119,465.84 (Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds Cost) x 34.00% x 50% = $20,309.28 $20,309.28 = $175.08 /Unit 116 Units ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds Concrete curb & gutter repairs Major Street Fund: $132,871.03 Aaron Nelson, P. . Reviewed w- 7 U Public orks epartment ��� -i�13 Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I COST 119,465.84 REVENUE RESPONSIBILITY 59,733.08 59,732.76 73,138.27 - 73,138.27 192,604.11 59, 733.08 13 2,871.03 �C� Finance Dep r nt r -7 Ll W Date Final Assessment Roll Project 1112 - Wenzel 1st Addition Cashell Glen R -1 Residential P.I.N. i tlent Equa Assessment Total 4076 CASHELL GLEN 10- 83570 -03 -010 1 $ 668.20 $ 668.20 4080 CASHELL GLEN 10- 83570 -03 -020 1 $ 668.20 $ 668.20 4084 CASHELL GLEN 10- 83570 -03 -030 1 $ 668.20 $ 668.20 4088 CASHELL GLEN 10- 83570 -03 -040 1 $ 668.20 $ 668.20 4092 CASH ELL GLEN 10- 83570 -03 -050 1 $ 668.20 $ 668.20 4096 CASHELL GLEN 10- 83570 -03 -060 1 $ 668.20 $ 668.20 4099 CASHELL GLEN 10- 83750 -04 -090 1 $ 668.20 $ 668.20 4100 CASHELL GLEN 10- 83570.03 -070 1 $ 668.20 $ 668.20 4103 CASHELL GLEN 10- 83570 -04 -100 1 $ 668.20 $ 668.20 4104 CASHELL GLEN 10- 83570 -03 -080 1 $ 668.20 $ 668.20 4107 CASHELL GLEN 10- 83570 -04 -110 1 $ 668.20 $ 668.20 4108 CASHELL GLEN 10- 83570 -03 -090 1 $ 668.20 $ 668.20 4111 CASHELL GLEN 10- 83570 -04 -120 1 $ 668.20 $ 668.20 4112 CASHELL GLEN 10- 83570 -03 -100 1 $ 668.20 $ 668.20 4115 CASHELL GLEN 10- 83570 -04 -130 1 $ 668.20 $ 668.20 4116 CASHELL GLEN 10- 83570 -03 -110 1 $ 668.20 $ 668.20 4119 CASHELL GLEN 10- 83570 -04 -140 1 $ 668.20 $ 668.20 4120 CASHELL GLEN 10- 83570 -03 -120 1 $ 668.20 $ 668.20 4123 CASHELL GLEN 10- 83750 -04 -150 1 $ 668.20 $ 668.20 4124 CASHELL GLEN 10- 83570 -03 -130 1 $ 668.20 $ 668.20 4127 CASH ELL GLEN 10- 83570 -04 -160 1 $ 668.20 $ 668.20 4128 CASHELL GLEN 10- 83570 -03 -140 1 $ 668.20 $ 668.20 4131 CASHELL GLEN 10- 19975 -04 -060 1 $ 668.20 $ 668.20 4132 CASHELL GLEN 10- 19975 -03 -010 1 $ 668.20 $ 668.20 4133 CASHELL GLEN 10- 83570 -04 -170 1 $ 668.20 $ 668.20 4135 CASHELL GLEN 10- 19975 -04 -010 1 $ 668.20 $ 668.20 4136 CASHELL GLEN 10- 19975 -03 -020 1 $ 668.20 $ 668.20 4140 CASHELL GLEN 10- 19975 -03 -030 1 $ 668.20 $ 668.20 4143 CASHELL GLEN 10- 19975 -04 -020 1 $ 668.20 $ 668.20 4144 CASHELL GLEN 10- 19975 -03 -040 1 $ 668.20 $ 668.20 4148 CASHELL GLEN 10- 19975 -03 -050 1 $ 668.20 $ 668.20 4152 CASHELL GLEN 10- 19975 -03 -060 1 $ 668.20 $ 668.20 4157 CASHELL GLEN 10- 19975 -04 -030 1 $ 668.20 $ 668.20 4160 CASHELL GLEN 10- 19975 -02 -010 1 $ 668.20 $ 668.20 4161 CASHELL GLEN 10- 19975 -04 -040 1 $ 668.20 $ 668.20 4164 CASHELL GLEN 10- 19975 -02 -020 _ 1 $ 668.20 $ 668.20 4165 CASHELL GLEN 10- 19975 -04 -050 1 $ 668.20 $ 668.20 4168 CASHELL GLEN 10- 19975 -02 -030 1 $ 668.20 $ 668.20 4172 CASHELL GLEN 10- 19975 -02 -040 1 $ 668.20 $ 668.20 State of MN (Non- Assess) 10- 42500 -00 -080 Subtotal 39 $ 26,059.80 Wenzel Avenue R -1 Residential P.I.N. t Equivalent Assessment Total 4126 Wenzel Ave, 10- 83570 -04 -080 1 $ 668.20 $ 668.20 4132 Wenzel Ave. 10- 83570 -04 -070 1 $ 668.20 $ 668.20 4138 Wenzel Ave. 10- 83570 -04 -060 1 $ 668.20 $ 668.20 4144 Wenzel Ave. 10- 83570 -04 -050 1 $ 668.20 $ 668.20 4150 Wenzel Ave. 10- 83570 -04 -040 1 $ 668.20 $ 668.20 4156 Wenzel Ave. 10- 83570 -04 -030 1 $ 668.20 $ 668.20 Uw 4162 Wenzel Ave. 10- 83570 -04 -020 1 $ 668.20 $ 668.20 4168 Wenzel Ave. 10- 83570 -04 -010 1 $ 668.20 $ 668.20 $ 668.20 Subtotal 8 1 $ 5,345.60 Pond Wynde North R -1 Residential P.I.N. t Equivalent Assessment Total 1451 Pond Wynde N 10- 19975 -03 -110 1 $ 668.20 $ 668.20 1455 Pond Wynde N 10- 19975 -03 -100 1 $ 668.20 $ 668.20 1459 Pond Wynde N 10- 19975 -03 -090 1 $ 668.20 $ 668.20 1463 Pond Wynde N 10- 19975 -03 -080 1 $ 668.20 $ 668.20 1467 Pond Wynde N 10- 19975 -03 -070 1 $ 668.20 $ 668.20 4191 Pond Wynde S Subtotal 5 $ 668.20 $ 3,341.00 Pond Wynde South R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4167 Pond Wynde S 10- 19975 -02 -070 1 $ 668.20 $ 668.20 4171 Pond Wynde S 10- 19975 -02 -060 1 $ 668.20 $ 668.20 4175 Pond Wynde S 10- 19975 -02 -050 1 $ 668.20 $ 668.20 4183 Pond Wynde S 10- 19975 -01 -010 1 $ 668.20 $ 668.20 4187 Pond Wynde S 10- 19975 -01 -020 1 $ 668.20 $ 668.20 4191 Pond Wynde S 10- 19975 -01 -030 1 $ 668.20 $ 668.20 4195 Pond Wynde S 10- 19975 -01 -040 1 $ 668.20 $ 668.20 4126 Arbor Ln. Subtotal 7 $ 175.08 $ 4,677.40 Total SF Assessments 59 1 $ 39,423.80 Cashell Glenn R -3 Residential P.I.N. Lot Equivalent Unit Assessment Total 4079 CASH ELL GLEN 10- 83570 -02 -010 1 $ 175.08 $ 175.08 4081 CASH ELL GLEN 10- 83570 -02 -020 1 $ 175.08 $ 175.08 4083 CASHELL GLEN 10- 83570 -02 -050 1 $ 175.08 $ 175.08 4085 CASHELL GLEN 10- 83570 -02 -060 1 $ 175.08 $ 175.08 4123 Arbor Ln. Subtotal 4 $ 175.08 $ 700.32 Arbor Lane R -3 Residential P.I.N. E ua i t lent Assessment Total 4115 Arbor Ln, 10- 83570 -02 -070 1 $ 175.08 $ 175.08 4117 Arbor Ln. 10- 83570 -02 -080 1 $ 175.08 $ 175.08 4120 Ar o6 rLn. 10- 83570 -02 -140 1 175.08 $ 175.08 4122 Arbor Ln. 10- 83570 -02 -150 1 $ 175.08 $ 175.08 4123 Arbor Ln. 10- 83570 -02 -030 1 $ 175.08 $ 175.08 4124 Arbor Ln. 10- 83570 -02 -160 1 $ 175.08 $ 175.08 4125 Arbor Ln. 10- 83570 -02 -040 1 $ 175.08 $ 175.08 4126 Arbor Ln. 10- 83570 -02 -130 1 $ 175.08 $ 175.08 4128 Arbor Ln. 10- 83570 -02 -220 1 $ 175.08 $ 175.08 4129 Arbor Ln. 10- 83570 -02 -100 1 $ 175.08 $ 175.08 4130 Arbor Ln. 10- 83570 -02 -230 1 $ 175.08 $ 175.08 4131 Arbor Ln. 10- 83570 -02 -110 1 $ 175.08 $ 175.08 4132 Arbor Ln. 10- 83570 -02 -240 1 $ 175.08 $ 175.08 4133 Arbor Ln. 10- 83570 -02 -120 1 $ 175.08 $ 175.08 4134 Arbor Ln. 10- 83570 -02 -210 1 $ 175.08 $ 175.08 4135 Arbor Ln. 10- 83570 -02 -090 1 $ 175.08 $ 175.08 4136 Arbor Ln. 10- 83570 -01 -060 1 $ 175.08 $ 175.08 0 4137 Arbor Ln. 10- 83570 -02 -180 1 $ 175.08 $ 175.08 4138 Arbor Ln. 10- 83570 -01 -070 1 $ 175.08 $ 175.08 4139 Arbor Ln. 10- 83570 -02 -190 1 $ 175.08 $ 175.08 4140 Arbor Ln. 10- 83570 -01 -080 1 $ 175.08 $ 175.08 4141 Arbor Ln. 10- 83570 -02 -200 1 $ 175.08 $ 175.08 4142 Arbor Ln. 10- 83570 -01 -050 1 $ 175.08 $ 175.08 4143 Arbor Ln. 10- 83570 -02 -170 1 $ 175.08 $ 175.08 4144 Arbor Ln. 10- 83570 -01 -140 1 $ 175,08 $ 175.08 4145 Arbor Ln. 10- 83570 -01 -020 1 $ 175.08 $ 175.08 4146 Arbor Ln. 10- 83570 -01 -150 1 $ 175.08 $ 175.08 4147 Arbor Ln. 10- 83570 -01 -030 1 $ 175.08 $ 175.08 4148 Arbor Ln. 10- 83570 -01 -160 1 $ 175.08 $ 175.08 4149 Arbor Ln. 10- 83570 -01 -040 1 $ 175.08 $ 175.08 4150 Arbor Ln. 10- 83570 -01 -130 1 $ 175.08 $ 175.08 4151 Arbor Ln. 10- 83570 -01 -010 1 $ 175.08 $ 175.08 4152 Arbor Ln. 10- 83570 -01 -230 1 $ 175.08 $ 175.08 4153 Arbor Ln. 10- 83570 -01 -100 1 $ 175.08 $ 175.08 4154 Arbor Ln. 10- 83570 -01 -240 1 $ 175.08 $ 175.08 4155 Arbor Ln. 10- 83570 -01 -110 1 $ 175.08 $ 175.08 4156 Arbor Ln. 10- 83570 -01 -210 1 $ 175.08 $ 175.08 4157 Arbor Ln. 10- 83570 -01 -120 1 $ 175.08 $ 175.08 4158 Arbor Ln. 10- 83570 -01 -220 1 $ 175.08 $ 175.08 4159 Arbor Ln. 10- 83570 -01 -090 1 $ 175.08 $ 175.08 4160 Arbor Ln. 10- 83570 -01 -350 1 $ 175.08 $ 175.08 4161 Arbor Ln. 10- 83570 -01 -180 1 $ 175.08 $ 175.08 4162 Arbor Ln. 10- 83570 -01 -360 1 $ 175.08 $ 175.08 4163 Arbor Ln. 10- 83570 -01 -190 1 $ 175.08 $ 175.08 4164 Arbor Ln. 10- 83570 -01 -330 1 $ 175.08 $ 175.08 4165 Arbor Ln. 10- 83570 -01 -200 1 $ 175.08 $ 175.08 4166 Arbor Ln. 10- 83570 -01 -340 1 $ 175.08 $ 175.08 4167 Arbor Ln. 10- 83570 -01 -170 1 $ 175.08 $ 175.08 4168 Arbor Ln. 10- 83570 -01 -310 1 $ 175.08 $ 175.08 4169 Arbor Ln. 10- 83570 -01 -260 1 $ 175.08 $ 175.08 4170 Arbor Ln. 10- 83570 -01 -320 1 $ 175.08 $ 175.08 4171 Arbor Ln. 10- 83570 -01 -270 1 $ 175.08 $ 175.08 4172 Arbor Ln. 10- 83570 -01 -290 1 $ 175.08 $ 175.08 4173 Arbor Ln. 10- 83570 -01 -280 1 $ 175.08 $ 175,08 4174 Arbor Ln. 10- 83570 -01 -300 1 $ 175.08 $ 175.08 4175 Arbor Ln. 10- 83570 -01 -250 1 $ 175.08 $ 175.08 Subtotal 56 $ 9,804.48 Starbridge Court R -3- Residential- - - - - -- ---------- P;I.N -- Lot Equivalent Unit Assessment Total- - 4123 Starbridge Ct. 10- 83571 -01 -200 1 $ 175.08 $ 175.08 4127 Starbridge Ct. 10- 83571 -01 -190 1 $ 175.08 $ 175.08 4131 Starbridge Ct. 10- 83571 -01 -180 1 $ 175.08 $ 175.08 4135 Starbridge Ct. 10- 83571 -01 -170 1 $ 175.08 $ 175.08 4139 Starbridge Ct. 10- 83571 -01 -160 1 $ 175.08 $ 175.08 4143 Starbridge Ct. 10- 83571 -01 -150 1 $ 175.08 $ 175.08 4147 Starbridge Ct. 10- 83571 -01 -140 1 $ 175.08 $ 175.08 4150 Starbridge Ct. 10- 83571 -01 -210 1 $ 175.08 $ 175.08 4151 Starbridge Ct. 10- 83571 -01 -130 1 $ 175.08 $ 175.08 4154 Starbridge Ct. 10. 83571 -01 -220 1 $ 175.08 $ 175.08 4155 Starbridge Ct. 10- 83571 -01 -120 1 $ 175.08 $ 175.08 4158 Starbridge Ct. 10- 83571 -01 -230 1 $ 175.08 $ 175.08 4159 Starbridge Ct. 10- 83571 -01 -110 1 $ 175.08 $ 175.08 4162 Starbridge Ct. 10. 83571 -01 -240 1 $ 175.08 $ 175.08 Ir 4163 Starbridge Ct, 10- 83571 -01 -100 1 $ 175.08 $ 175.08 4166 Starbridge Ct. 10- 83571 -01 -250 1 $ 175.08 $ 175.08 4167 Starbridge Ct. 10- 83571 -01 -090 1 $ 175.08 $ 175.08 4170 Starbridge Ct. 10- 83571 -01 -260 1 $ 175.08 $ 175.08 4171 Starbridge Ct. 10- 83571 -01 -080 1 $ 175.08 $ 175.08 4174 Starbridge Ct. 10- 83571 -01 -270 1 $ 175.08 $ 175.08 4175 Starbridge Ct. 10- 83571 -01 -070 1 $ 175.08 $ 175.08 4178 Starbridge Ct. 10- 83571 -01 -280 1 $ 175.08 $ 175.08 4179 Starbridge Ct. 10- 83571 -01 -060 1 $ 175.08 $ 175.08 4182 Starbridge Ct. 10- 83571 -01 -290 1 $ 175.08 $ 175.08 4183 Starbridge Ct. 10- 83571 -01 -050 1 $ 175.08 $ 175.08 4186 Starbridge Ct. 10- 83571 -01 -300 1 $ 175.08 $ 175.08 4187 Starbridge Ct. 10- 83571 -01 -040 1 $ 175.08 $ 175.08 4190 Starbridge Ct. 10- 83571 -01 -310 1 $ 175.08 $ 175.08 4191 Starbridge Ct. 10- 83571 -01 -030 1 $ 175.08 $ 175.08 4194 Sta rbridge Ct. 10- 83571 -01 -320 1 $ 175.08 $ 175.08 4195 Starbridge Ct. 10- 83571 -01 -020 1 $ 175.08 $ 175.08 4198 Starbridge Ct. 10- 83571 -01 -330 1 $ 175.08 $ 175.08 4199 Starbridge Ct. 10- 83571 -01 -010 1 $ 175.08 $ 175.08 $ 175.08 Subtotal 33 1 $ 5,777.64 Knob Circle R -3 Residential P'I'N' tTotal Equivalent Ass ssment 4150 Knob Cir. 10- 42500 -02 -023 1 $ 175.08 $ 175.08 4152 Knob Cir. 10- 42500 -02 -022 1 $ 175.08 $ 175.08 4154 Knob Cir. 10- 42500 -02 -021 1 $ 175.08 $ 175.08 4156 Knob Cir. 10- 42500 -02 -020 1 $ 175.08 $ 175.08 4158 Knob Cir. 10- 42500 -02 -019 1 $ 175.08 $ 175.08 4160 Knob Cir. 10- 42500 -02 -018 1 $ 175.08 $ 175.08 4164 Knob Cir. 10- 42500 -02 -017 1 $ 175.08 $ 175.08 4166 Knob Cir. 10- 42500 -02 -016 1 $ 175.08 $ 175.08 4168 Knob Cir. 10- 42500 -02 -015 1 $ 175.08 $ 175.08 4170 Knob Cir. 10- 42500 -02 -014 1 $ 175.08 $ 175.08 4172 Knob Cir. 10- 42500 -02 -013 1 $ 175.08 $ 175.08 4174 Knob Cir. 10- 42500 -02 -012 1 $ 175.08 $ 175.08 4180 Knob Cir. 10- 42500 -02 -011 1 $ 175.08 $ 175.08 4182 Knob Cir. 10- 42500 -02 -010 1 $ 175.08 $ 175.08 4184 Knob Cir. 10- 42500 -02 -009 1 $ 175.08 $ 175.08 4186 Knob Cir. 10- 42500 - 02.008 1 $ 175.08 $ 175.08 4188 Knob Cir. 10- 42500 -02 -007 1 $ 175.08 $ 175.08 4192 Knob Cir. 10- 42500 -02 -006 1 $ 175.08 $ 175.08 4194 Knob Cir. 10- 42500 -02 -005 1 $ 175.08 $ 175.08 4196 -Knob Cir: 10- 42500 -02 -004 1 -V 175.08 $ 175.08 4197 Knob Cir. 10- 42500 -02 -001 1 $ 175.08 $ 175.08 4198 Knob Cir. 10- 42500 -02 -003 1 $ 175.08 $ 175.08 4199 Knob Cir. 10- 42500 -02 -002 1 $ 175.08 $ 175.08 Subtotal 23 $ 4,026.84 Total R -3 Assessments 116 1 $ 20,309.28 Total Assessments 175 1 $ 59,733.08 0 41o� Wenzel First Add. / Deerwood Ponds Street Revitalization - Project 1112 Cito of FgoRD Street Improvement Axea FIG. 2A Date: 11/26/2012 4?� Wenzel First Add. / Deerwood Ponds Street Revitalization - Project 1112 City of F�o�n Street Improvement Area riI FIG. 2B Date- 11/26/2012 WAMEMM Agenda Information Memo September 17, 2013 Eagan City Council Meeting PUBLIC HEARING D. PROJECT 1102, WESTON HILLS/WESTON HILLS SECOND STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1102 (Weston Hills /Weston Hills Second — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1102 provided street improvements on Bristol Boulevard, Stratford Lane, Weston Hills Court, Weston Hills Drive, and Weston Hills Place in southeast Eagan. • The Final Assessment Roll was presented to the City Council on August 20, 2013, with a public hearing scheduled for September 17, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 36% less than the estimate contained in the feasibility report presented at the public hearing held on January 15, 2013. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 9 to address all property owners' questions or concerns and provide any additional information of interest. Of the 131 parcels being assessed, no one attended the meeting. ATTACHMENT: • Final Assessment Report, pages'13 through V. ,] a FINAL ASSESSMENT REPORT PROJECT Number: 1102 Name: Weston Hills Additions PUBLIC HEARING DATES Assessment: September 17, 2013 Project Approval: January 15, 2013 Final Feasibility Rate Report STREET Surf. /Signs Single Family Res $639.18 1,000 Contract Number of Number Parcels Terms 13 -03 131 5 yrs Interest Amount Rate Assessed 3.5% $ 83,732.58 $ 131,000.00 FR X-1 3 Units Lot Eq Variance City Actual to FR Financed $ (47,267.42) $ 148,161.36 -36.1% $ 218,900.00 FR Variance Actual to FR $ (70,738.64) -32.3% City of Eagan demo To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: September 10, 2013 Subject: Final Assessment Roll, Project 1102 Weston Hills Additions At the public hearing on Jan 15, 2013, the City Council ordered Project 1102. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Weston Hills Additions project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1102. PROJECT COST The total construction cost for this project is $195,427.95. This includes $193,898.65 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $1,529.30. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $36,465.99 were incurred, resulting in a total improvement and project cost of $231,893.94. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. CONSTRUCTION OTHER IMPROVEMENT COST COSTS Bituminous Mill &Overlay - Weston Hills Additions 143,866.54 Concrete Curb & Gutter Repair 51,561.41 195,427.95 IMPROVEMENT FEASIBILITY COST REPORT 26,844.86 170,711.40 266,200.00 9,621.13 61,182.54 83,700.00 36,465.99 231,893.94 349,900.00 ASSESSMENTS Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Residential Lots Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Weston Hills Additions costs are assessable for Residential Lots properties. The improvement and assessment rate for the Residential Lots properties is computed as follows: Residential Lots = 14,577.0 F.F. / 14,854.0 F.F = 98.10% $170,711.40 (Bituminous Mill & Overlay - Weston Hills Additions Cost) x 98.10% x 50% _ $83,732.58 $83,732.58 = $639.18 /Unit 131 Units I-I ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT IMPROVEMENT ASSESSMENT CITY COST REVENUE RESPONSIBILITY Bituminous Mill & Overlay - Weston Hills Additions 170,711.40 Concrete Curb & Gutter Repair 61,182.54 Major Street Fund: $148,161.36 Aaron Nelson, P.E. Reviewed 02L4-- ,410,1-I Publi orks Department 612-711-3 Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I 231,893.94 95 83,732.58 86,978.82 61,182.54 83,732.58 148,161.36 Finance Depa ent N0 �3�a���� Date Final Assessment Roll City Project 1102 Weston Hills Weston Hills Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 505 Weston Hills Ct. 10- 83750 -01 -010 1 $ 639,18 $ 639.18 509 Weston Hills Ct. 10- 83750 -01 -020 1 $ 639.18 $ 639.18 512 Weston Hills Ct. 10- 83750 -01 -180 1 $ 639.18 $ 639.18 513 Weston Hills Ct. 10- 83750 -01 -030 1 $ 639.18 $ 639.18 516 Weston Hills Ct. 10- 83750 -01 -170 1 $ 639.18 $ 639.18 517 Weston Hills Ct. 10- 83750 -01 -040 1 $ 639.18 $ 639.18 520 Weston Hills Ct. 10- 83750 -01 -160 1 $ 639.18 $ 639.18 521 Weston Hills Ct. 10- 83750 -01 -050 1 $ 639.18 $ 639.18 524 Weston Hills Ct. 10- 83750 -01 -150 1 $ 639.18 $ 639.18 525 Weston Hills Ct. 10- 83750 -01 -060 1 $ 639.18 $ 639.18 528 Weston Hills Ct. 10- 83750 -01 -140 1 $ 639.18 $ 639.18 529 Weston Hills Ct. 10- 83750 -01 -070 1 $ 639.18 $ 639.18 532 Weston Hills Ct. 10- 83750 -01 -130 1 $ 639.18 $ 639.18 533 Weston Hills Ct. 10- 83750 -01 -080 1 $ 639.18 $ 639.18 536 Weston Hills Ct. 10- 83750 -01 -120 1 $ 639.18 $ 639.18 537 Weston Hills Ct. 10- 83750 -01 -090 1 $ 639.18 $ 639.18 540 Weston Hills Ct. 10- 83750 -01 -110 1 $ 639.18 $ 639.18 541 Weston Hills Ct. 10- 83750 -01 -100 1 $ 639.18 $ 639.18 4700 Bristol Blvd. Subtotal 18 $ 639.18 1 $ 11,505.24 Bristol Boulevard R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4646 Bristol Blvd. 10- 83750 -03 -020 1 $ 639.18 $ 639.18 4649 Bristol Blvd. 10- 83750 -01 -240 1 $ 639.18 $ 639.18 4652 Bristol Blvd. 10- 83750 -03 -030 1 $ 639.18 $ 639.18 4655 Bristol Blvd. 10- 83750 -01 -250 1 $ 639.18 $ 639.18 4658 Bristol Blvd. 10- 83750 -03 -040 1 $ 639.18 $ 639.18 4661 Bristol Blvd. 10- 83750 -01 -260 1 $ 639.18 $ 639.18 4664 Bristol Blvd. 10- 83750 -03 -050 1 $ 639.18 $ 639.18 4667 Bristol Blvd. 10- 83750 -01 -270 1 $ 639.18 $ 639.18 4670 Bristol Blvd. 10- 83750 -03 -060 1 $ 639.18 $ 639.18 4673 Bristol Blvd. 10- 83750 -01 -280 1 $ 639.18 $ 639.18 4676 Bristol Blvd. 10- 83750 -03 -070 1 $ 639.18 $ 639.18 4679 Bristol Blvd. 10- 83750 -01 -290 1 $ 639.18 $ 639.18 4682 Bristol Blvd. 10- 83750 -03 -080 1 $ 639.18 $ 639.18 4685 Bristol -Blvd: -10--83750--01--300- 1 -$ 639..18 $ -6-3-9-. IK 4688 Bristol Blvd. 10- 83750 -03 -090 1 $ 639.18 $ 639.18 4691 Bristol Blvd. 10- 83750 -01 -310 1 $ 639.18 $ 639.18 4694 Bristol Blvd. 10- 83750 -03 -100 1 $ 639.18 $ 639.18 4697 Bristol Blvd. 10- 83750 -01 -320 1 $ 639.18 $ 639.18 4700 Bristol Blvd. 10- 83751 -04 -170 1 $ 639.18 $ 639.18 4703 Bristol Blvd. 10- 83750 -01 -331 1 $ 639.18 $ 639.18 4706 Bristol Blvd. 10- 83751 -04 -160 1 $ 639.18 $ 639.18 4709 Bristol Blvd. 10- 83751 -01 -011 1 $ 639.18 $ 639.18 4712 Bristol Blvd. 10- 83751 -04 -150 1 $ 639.18 $ 639.18 4715 Bristol Blvd. 10- 83751 -01 -020 1 $ 639.18 $ 639.18 4718 Bristol Blvd. 10- 83751 -04 -140 1 $ 639.18 $ 639.18 4721 Bristol Blvd. 10- 83751 -01 -030 1 $ 639.18 $ 639.18 4724 Bristol Blvd. 10- 83751 -04 -130 1 $ 639.18 $ 639.18 4727 Bristol Blvd. 10- 83751 -01 -040 1 $ 639.18 $ 639.18 4733 Bristol Blvd. 10- 83751 -01 -050 1 $ 639.18 $ 639.18 K`J 4739 Bristol Blvd. 10- 83751 -01 -060 1 $ 639.18 $ 639.18 4745 Bristol Blvd. 10- 83751 -01 -070 1 $ 639.18 $ 639.18 4751 Bristol Blvd. 10- 83751 -01 -080 1 $ 639.18 $ 639.18 4757 Bristol Blvd. 10- 83751 -01 -090 1 $ 639.18 $ 639.18 $ 639.18 Subtotal 33 1 $ 21,092.94 Stratford Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4661 Stratford Lane 10- 83751 -04 -010 1 $ 639.18 $ 639.18 4664 Stratford Lane 10- 83751 -05 -010 1 $ 639.18 $ 639.18 4665 Stratford Lane 10- 83751 -04 -020 1 $ 639.18 $ 639.18 4668 Stratford Lane 10- 83751 -05 -300 1 $ 639.18 $ 639.18 4669 Stratford Lane 10- 83751 -04 -030 1 $ 639.18 $ 639.18 4670 Stratford Lane 10- 83751 -05 -290 1 $ 639.18 $ 639.18 4673 Stratford Lane 10- 83751 -04 -040 1 $ 639.18 $ 639.18 4674 Stratford Lane 10- 83751 -05 -280 1 $ 639.18 $ 639.18 4677 Stratford Lane 10- 83751 -04 -050 1 $ 639.18 $ 639.18 4678 Stratford Lane 10- 83751 -05 -270 1 $ 639.18 $ 639.18 4681 Stratford Lane 10- 83751 -04 -060 1 $ 639.18 $ 639.18 4682 Stratford Lane 10- 83751 -05 -260 1 $ 639.18 $ 639.18 4685 Stratford Lane 10- 83751 -04 -070 1 $ 639.18 $ 639.18 4686 Stratford Lane 10- 83751 -05 -250 1 $ 639.18 $ 639.18 4689 Stratford Lane 10- 83751 -04 -080 1 $ 639.18 $ 639.18 4690 Stratford Lane 10- 83751 -05 -240 1 $ 639.18 $ 639.18 4693 Stratford Lane 10- 83751 -04 -090 1 $ 639.18 $ 639.18 4694 Stratford Lane 10- 83751 -05 -230 1 $ 639.18 $ 639.18 4697 Stratford Lane 10- 83751 -04 -100 1 $ 639.18 $ 639.18 4698 Stratford Lane 10- 83751 -05 -220 1 $ 639.18 $ 639.18 4701 Stratford Lane 10- 83751 -04 -110 1 $ 639.18 $ 639.18 4702 Stratford Lane 10- 83751 -05 -210 1 $ 639.18 $ 639.18 4705 Stratford Lane 10- 83751 -04 -120 1 $ 639.18 $ 639.18 4706 Stratford Lane 10- 83751 -05 -200 1 $ 639.18 $ 639.18 4709 Stratford Lane 10- 83751 -01 -100 1 $ 639.18 $ 639.18 4713 Stratford Lane 10- 83751 -01 -110 1 $ 639.18 $ 639.18 4717 Stratford Lane 10- 83751 -01 -120 1 $ 639.18 $ 639.18 4721 Stratford Lane 10- 83751 -01 -130 1 $ 639.18 $ 639.18 4725 Stratford Lane 10- 83751 -01 -140 1 $ 639.18 $ 639.18 Subtotal 29 $ 18,536.22 Weston Hills Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4795 Weston -Hills -Drive - -IM375 -r -01= 150 - - - -1 -$ 639...18 - -$ 639.. -18- 4790 Weston Hills Drive 10- 83751 -02 -160 1 $ 639.18 $ 639.18 4737 Weston Hills Drive 10- 83751 -05 -190 1 $ 639.18 $ 639.18 4731 Weston Hills Drive 10- 83751 -05 -180 1 $ 639.18 $ 639.18 4725 Weston Hills Drive 10- 83751 -05 -170 1 $ 639.18 $ 639.18 4724 Weston Hills Drive 10- 83751 -02 -150 1 $ 639.18 $ 639.18 4720 Weston Hills Drive 10- 83751 -02 -140 1 $ 639.18 $ 639.18 4719 Weston Hills Drive 10- 83751 -05 -160 1 $ 639.18 $ 639.18 4716 Weston Hills Drive 10- 83751 -02 -130 1 $ 639.18 $ 639.18 4713 Weston Hills Drive 10- 83751 -05 -150 1 $ 639.18 $ 639.18 4712 Weston Hills Drive 10- 83751 -02 -120 1 $ 639.18 $ 639.18 4708 Weston Hills Drive 10- 83751 -02 -110 1 $ 639.18 $ 639.18 4707 Weston Hills Drive 10. 83751 -05 -140 1 $ 639.18 $ 639.18 4704 Weston Hills Drive 10- 83751 -02 -100 1 $ 639.18 $ 639.18 4701 Weston Hills Drive 10- 83751 -05 -130 1 $ 639.18 $ 639.18 4700 Weston Hills Drive 10- 83751 -02 -090 1 $ 639.18 $ 639.18 `1'1 4696 Weston Hills Drive 10- 83751 -02 -080 1 $ 639.18 $ 639.18 4692 Weston Hills Drive 10- 83751 -02 -070 1 $ 639.18 $ 639.18 4688 Weston Hills Drive 10- 83751 -02 -060 1 $ 639.18 $ 639.18 4684 Weston Hills Drive 10- 83751 -02 -050 1 $ 639.18 $ 639.18 4683 Weston Hills Drive 10- 83751 -05 -040 1 $ 639.18 $ 639.18 4680 Weston Hills Drive 10- 83751 -02 -040 1 $ 639.18 $ 639.18 4677 Weston Hills Drive 10- 83751 -05 -030 1 $ 639.18 $ 639.18 4676 Weston Hills Drive 10- 83751 -02 -030 1 $ 639.18 $ 639.18 4672 Weston Hills Drive 10- 83751 -02 -020 1 $ 639.18 $ 639.18 4671 Weston Hills Drive 10- 83751 -05 -020 1 $ 639.18 $ 639.18 4668 Weston Hills Drive 10- 83751 -02 -010 1 $ 639.18 $ 639.18 4664 Weston Hills Drive 10- 83751 -03 -010 1 $ 639.18 $ 639.18 4660 Weston Hills Drive 10- 83750 -02 -090 1 $ 639.18 $ 639.18 4654 Weston Hills Drive 10- 83750 -02 -080 1 $ 639.18 $ 639.18 4653 Weston Hills Drive 10- 83750 -03 -010 1 $ 639.18 $ 639.18 4648 Weston Hills Drive 10- 83750 -02 -070 1 $ 639.18 $ 639.18 4642 Weston Hills Drive 10- 83750 -02 -060 1 $ 639.18 $ 639.18 4641 Weston Hills Drive 10- 83750 -01 -230 1 $ 639.18 $ 639.18 4636 Weston Hills Drive 10- 83750 -02 -050 1 $ 639.18 $ 639.18 4635 Weston Hills Drive 10- 83750 -01 -220 1 $ 639.18 $ 639.18 4630 Weston Hills Drive 10- 83750 -02 -040 1 $ 639.18 $ 639.18 4629 Weston Hills Drive 10- 83750 -01 -210 1 $ 639.18 $ 639.18 4624 Weston Hills Drive 10- 83750 -02 -030 1 $ 639.18 $ 639.18 4623 Weston Hills Drive 10- 83750 -01 -200 1 $ 639.18 $ 639.18 4618 Weston Hills Drive 10- 83750 -02 -020 1 $ 639.18 $ 639.18 4617 Weston Hills Drive 10- 83750 -01 -190 1 $ 639.18 $ 639.18 4612 Weston Hills Drive 10- 83750 -02 -010 1 $ 639.18 $ 639.18 Subtotal 43 $ 27,484.74 Weston Hills Place R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 504 Weston Hills Place 10- 83751 -05 -120 1 $ 639.18 $ 639.18 505 Weston Hills Place 10- 83751 -05 -050 1 $ 639.18 $ 639.18 508 Weston Hills Place 10- 83751 -05 -110 1 $ 639.18 $ 639.18 509 Weston Hills Place 10- 83751 -05 -060 1 $ 639.18 $ 639.18 512 Weston Hills Place 10- 83751 -05 -100 1 $ 639.18 $ 639.18 513 Weston Hills Place 10- 83751 -05 -070 1 $ 639.18 $ 639.18 516 Weston Hills Place 10- 83751 -05 -090 1 $ 639.18 $ 639.18 517 Weston Hills Place 10- 83751 -05 -080 1 $ 639.18 $ 639.18 Subtotal 8 $ 5,113.44 Total SF Assessments 131 1 $ 83,732.58 w t mrz t�F-L it 1L fiaFFJ [ �1 I� Jf " ti } {I j1i i1 V '- � �•A j:�ii /:��_" 1 • j 1 � . -, St � t�,t< 1 It AW NN IFIV t � 1 ' ;� ,1 a. { t // f ice. '�'� �s� // • ��, (/ I T _ J_t�l aN f _.1 �� �'��•` �t Ej '� it En 3 �F , s.F -• / / kt a.s_ t71 �` \,_;• j ` �p`•w•.n/ I TV ai {g /7 i 1 /3 6 'k S f,�/ ` '�_ -`� J II • k s i \ I - `/{,, // 'g / ,MAA/ 1 •r' i } _� Fc {hfii t 3 l:e h aim jj Mgr i i J 411 It tv �� � �1 ., 7 /' �\. �,gl \� `�� � Yr. \�` '�J.C`� L I t �aF� wM�•� I ftt � 1 • s :� � l� -' � � �� �` � � � ` , ^.� ���' � • , , rte. � - f„s <,; � 1/��` \ �' /t �, i. `�'``\ i;> _,:,.':, �. -yr �F`t�� l �,� • • �� � � c1�, - -�. ��I � _ � _ I I �/ - �� % • • ^ / % ��-� � �`�� \ • 1 �. • _ �� .i"y [`its 1 'r. -1� • • ILL •• 1 r 1 • `C ve / / / ,,a. r y. +� /�� �`�' ' •� 1. // � � i �, T t � 1 � • • : j � !�/ ��:_ r���., ! �l f /...T •!�� /� �: i � � I� ��' tt },� III' ��, �i � ! � r� ,ij ref �! ! � � �f •� _ � l� � '.�� ," ` • • • :'sdc��``1 III • _ �l�. _ ,// �/� ���� I� - /L&. ,� • • � 4 -. / A � ". ,� /!` ,} � �� � - • • :lid Is., R 0 a 1 I Ili ii qw e , { i / 40 40) !} Agenda Information Memo September 17, 2013 Eagan City Council Meeting PUBLIC HEARING E. PROJECT 1104, OAK RIDGE FAMILY HOUSING STREET IMPROVEMENTS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1104 (Oak Ridge Family Housing — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1104 provided street improvements on Clemson Drive in central Eagan, north of Cliff Road and east of Johnny Cake Ridge Road. • The Final Assessment Roll was presented to the City Council on August 20, 2013, with a public hearing scheduled for September 17, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 29% less than the estimate contained in the feasibility report presented at the public hearing held on January 2, 2013. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 9 to address all property owners' questions or concerns and provide any additional information of interest. Of the 3 parcels being assessed, no one attended the meeting. ATTACHMENT: • Final Assessment Report, pagesbD\ through �. 181 FINAL ASSESSMENT REPORT PROJECT Number: 1104 Oak Ridge Family Name: Housing (Clemson Drive) PUBLIC HEARING DATES Assessment: September 17, 2013 Project Approval: January 2, 2013 Final Feasibility Rate Report Units STREET Surf./signs Townhome Res $8.28 $11.60 F. F. STREET Surf. /Signs - Comm Park $12.41 $17.40 F. F. STREET Surf. /Signs - Direct Access $12.41 $17.40 F. F. Contract Number of Interest Amount Variance City Variance Number Parcels _Terms Rate Assessed Actual to FR Financed Actual to FR 13 -03 3 10 yrs 3.5% $ 19,117.32 $ (7,682.68) $ 38,565.17 $ (4,634.83) $ 26,800.00 FR -28.7% $ 43,200.00 FR -10.7% City of Eagan Memo To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: September 10, 2013 Subject: Final Assessment Roll, Project 1104 Oak Ridge Family Housing (Clemson Drive) At the public hearing on Jan 02, 2013, the City Council ordered Project 1104. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Oak Ridge Family Housing (Clemson Drive) project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Proiect 1104. PROJECT COST The total construction cost for this project is $44,911.97. This includes $44,372.68 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $539.29. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $12,770.52 were incurred, resulting in a total improvement and project cost of $57,682.49. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT Bituminous Mill & Overlay --Oa Ridge Family Housing (Clemson Drive) Repair Existing Curb & Gutter CONSTRUCTION COST 29,140.45 15,771.52 44,911.97 OTHER IMPROVEMENT FEASIBILITY COSTS COST REPORT 8,285.96 37,426.41 52,400.00 4,484.56 20,256.08 17,600.00 12,770.52 57,682.49 70,000.00 ASSESSMENTS Trunk Assessments No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. High Density Residential Lots (113) Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) costs are assessable for High Density Residential Lots (113) properties. A 15% credit will be applied (5% for each of 3 years) for not reaching a 20 year life expectancy. Therefore, only 85% of the costs for this project are assessable. The improvement and assessment rate for the High Density Residential Lots (113) properties is computed as follows: High Density Residential Lots (113) = 891.0 F.F. / 1,920.0 F.F = 46.40% $37,426.41 (Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) Cost) x 46.40% x 50% x 85.0% = $7,377.48 $7,377.48 = $8.28 / Front Foot 891 Front Feet c�3 Community Park Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) costs are assessable for Community Park properties. A 15% credit will be applied (5% for each of 3 years) for not reaching a 20 year life expectancy. Therefore, only 85% of the costs for this project are assessable. The improvement and assessment rate for the Community Park properties is computed as follows: Community Park = 523.0 F.F. / 1,920.0 F.F = 27.20% $37,426.41 (Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) Cost) x 27.20% x 75% x 85.0% = $6,490.42 $6,490.42 = $12.41 / Front Foot 523 Front Feet Public Facility Lots Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) costs are assessable for Public Facility Lots properties. A 15% credit will be applied (5% for each of 3 years) for not reaching a 20 year life expectancy. Therefore, only 85% of the costs for this project are assessable. The improvement and assessment rate for the Public Facility Lots properties is computed as follows: % Public Facility Lots = 423.0 F.F. / 1,920.0 F.F = 22.00% $37,426.41 (Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) Cost) x 22.00% x 75% x 85.0% = $5,249.42 $5,249.42 = $12.41 /Front Foot 423 Front Feet The remaining frontage within the project area (4.40 %) is either sideyard or backyard property with no driveway access, or not covered by assessment agreement, and therefore not assessable under the City's Assessment Policy. ASSESSMENT TERMS: The assessments are proposed for a term of 10 years for non - residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) Repair Existing Curb & Gutter Major Street Fund: $38,565.17 Aaron Nelson, P.E. Reviewed C C' 4, X42 PdIdlic Works Department Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I REVENUE RESPONSIBILITY 37,426.41 19,117.32 18,309.09 20,256.08 - 20,256.08 57,682.49 19,117.32 38,565.17 MW Finance Dep t nt ) f� Date Final Assessment Roll City Project 1104 Oak Ridge Family Homes (Clemson Dr) Clemson Drive R -3 Residential P.I.N. Front Foot Rate /F.F. Total Eagan Family Housing Ltd Partnership 10- 53750 -01 -010 891 $ 8.28 $ 7,377.48 Clemson Drive PF - Public Facility P.I.N. Front Foot Rate /F.F. Total 4350 Johnny Cake Ridge Rd. 10- 84450 -01 -010 423 $ 12.41 $ 5,249.42 P - Parks P.I.N. Front Foot Rate /F.F. Total Downing Park 10- 84450 -00 -010 523 $ 12.411 $ 6,490.42 Total Assessments 1 $ 19,117.32 �J UriF`9 0 i/ 1 F j Y 1 4 � t .f 1 M Alp. i Agenda Information Memo September 17, 2013 Eagan City Council Meeting OLD BUSINESS A. ORDINANCE AMENDMENT PRIVATE FIRE HYDRANT INSPECTION AND MAINTENANCE PROGRAM ACTION TO BE CONSIDERED: Approve an Ordinance Amendment to City Code Section 3.20 (Rules and Regulations Relating to Water Service), direct the City Attorney to publish a summary amendment in the legal newspaper, and direct updates to the 2014 Fee Schedule addressing related surcharges /fees. FACTS: • On December 11, 2012, the City Council considered the maintenance issue of private fire hydrants at a Special Council Workshop. The Public Works Department, in coordination with the Fire Department, provided facts regarding current private fire hydrant maintenance and suggested program options that would require annual fire hydrant inspections similar to the current public fire hydrant inspections. The Council supported further consideration of the proposed change to service delivery. • On February 19, 2013, the City Council directed staff to prepare, for formal consideration, the appropriate Ordinance Amendment to address the maintenance of private fire hydrants. • Currently, there are 529 fire hydrants considered 'private' out of a total of 4,057 fire hydrants within the City of Eagan boundaries. 3,528 (87 %) of the fire hydrants are 'public,' or City owned, and maintained by the Utilities Division of the Public Works Department. The remaining 13% are 'private' fire hydrants and are not maintained by City staff. • Two public meetings to discuss the proposed ordinance amendment were held Monday, April 29, 2013, in the Fire Training Room at the Eagan Fire Safety Center located at 1001 Station Trail. Based on participant response, the proposed ordinance was modified to include an option for private contractor inspection or repair and address access on to private property by City staff. • The attached Ordinance Amendment was drafted by the City Attorney's office to specifically address private hydrant inspection and maintenance by either City staff or a private contractor. • In conjunction with the adoption of this proposed ordinance amendment, it is recommended that the 2014 Fee Schedule be updated to incorporate the fees associated with hydrant inspection, painting. ATTACHMENTS: • Amended Ordinance, pages 8 thru C11 • 2014 Fee Schedule Updates, page 9. ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES" BY AMENDING SECTION 3.20, SUBD. 8 REGARDING PRIVATE WATER HYDRANTS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Three is hereby amended by adding Section 3.20, Subd. 8 (H) to read as follows: H. Private water hydrants. 1. Scope of application. This provision shall apply to all water hydrants that are: a. Not city- owned; b. Not located within utility easements or water utilities intended to be under easement; C. Not located within city rights -of -way, or state or county ri htg s -of- way under maintenance agreements with the City;, d. Isolated from public water mains by service gate valves; or e. Covered by a maintenance agreement with a private owner. The purpose of this provision is to ensure compliance with the Minnesota State Fire Code, which requires inspections of water hydrants and that all water hydrants are maintained in working order and kept in good repair for proper and operational use when public safety and fire protection is necessary. 2. Inspections. All private water hydrants within the City shall be subject to an annual inspection and an inspection after each operation. Inspections may be conducted by the City or a person qualified in water hydrant maintenance ( "Qualified Person" If the inspection is to be conducted by the City, the bropertv owner shall complete and submit to the City's Public Works a signed consent form as prescribed by the City. The property owner shall be charged an inspection fee for each water hydrant inspected by the Cijy on a per occurrence basis and in an amount adopted by efty council resolution. The inspection fee shall be included on the property owner's municipal utility billing statement. If the inspection is conducted by a Qualified Person, the property owner shall be responsible for submitting to the City's Public Works a Certificate E of Compliance that is completed and signed by the Qualified Person. The Certificate of Compliance shall be on a form provided by the City. 3. Maintenance and repair. If upon inspection it is determined a water hydrant is not in good repair, does not operate as designed, or is otherwise in need of maintenance or repair, the property owner shall, in a timely manner, have the necessary maintenance, repair or replacement completed. If the maintenance, repair or replacement is to be conducted by the City the property owner shall complete and submit to the City's Public Works a signed consent form as prescribed by the City. If the City provides material(s)part(s), and labor to maintain, repair or replace the water hydrant, the property owner shall pay and be fully responsible for the cost of all material(s) and part(s), plus labor at such rate as determined by city council resolution. All material, parts and labor costs shall be included on the property owner's municipal utility billing statement as governed by this Chapter. If the maintenance, repair or replacement is conducted by a Qualified Person, the property owner shall be responsible for submitting to the City's Public Works a Certificate of Compliance that is completed and signed by the Qualified Person. The Certificate of Compliance shall be on a form provided by the City. 4. Penalties and Wecial assessment. All of the charges imposed by the City for any work completed as set forth in this Subpart (H) shall be deemed delinquent if unpaid at the close of business on the due date shown on the municipal utilily billing statement. A penalty shall be charged on all delinquent balances at the rate set forth for delinquent municipal utility billing accounts as governed in this Chapter. The penalty charges shall be added to and become part of the delinquent balances. Any delinquent account balance which is more than 45 days past due may be assessed against the property as set forth elsewhere in this Chapter and as a "service charge" under Minnesota Statutes, Chapter 429. Section 2. Eagan City Code Chapter I entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation "' and Section 3.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Summary Approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further r� determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: Christina M. Scipioni Its: City Clerk Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: CITY OF EAGAN City Council By: Mike Maguire Its: Mayor W The following is the official summary of Ordinance No. as approved by the City Council of the City of Eagan on 12013. ORDINANCE NO. SECOND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES" BY AMENDING SECTION 3.20, SUBD. 8 REGARDING PRIVATE WATER HYDRANTS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99. Section 3.20, Subd. 8, is amended by adding subpart (H) to set forth regulations for water hydrants located on private property. Subpart (H) requires inspections and corresponding maintenance, repair, and /or replacement of private water hydrants by the City or a licensed plumber qualified in water hydrant maintenance. Subpart (H) further authorizes the City to charge the owner of the property on which the hydrant is located an inspection fee when the inspection is conducted by the City and all material, parts and labor costs when the maintenance, repair and /or replacement is completed by the City. Subpart (H) further provides for penalty charges on and special assessments against the property for delinquent accounts with the City for these services. A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Eagan Municipal Center, 3830 Pilot Knob Road, Eagan, Minnesota 55122. Effective date. This ordinance shall take effect upon its passage and publication. q� lq� City of 6ap UTILITIES FEES -OTHER 2014 Fee Schedule Clear water discharge surcharges: Inspection not completed - single - family Inspection not completed - non- single - family Correction not made - single - family Correction not made - non- single - family Prohibited reconnection made - single - family Prohibited reconnection made - non - single - family Water turn -on or shut -off (Service fee - per each trip) Water meter service: Removal /installation - inspection only (per each trip) Surcharge - non - inspection - single - family Surcharge - non - inspection - non - single - family Utility bill late charge Certification fee on delinquent utility bills Sewer permit - new or repair of existing Water permit - new or repair of existing Temporary construction hydrant meters (6 month max) Permit fee Hydrant damage deposit 5/8" meter damage deposit 3" meter damage deposit 3" backflow preventer & cart damage deposit Trip fee (if required) %" backflow preventer deposit Scheduled after -hours work Call out - 2.5 hour minimum Extended day Meter testing (charged only if meter tests correct) 5/8" through 1" 1 1/" through 2" All other sizes Fee Acct Code $ 150.00 per month 6201.4534 500.00 per month 6201.4534 150.00 per month 6201.4535 500.00 per month 6201.4535 300.00 per month 1,000.00 per month 55.00 (7am - 3pm) 6101.4512 55.00 (7am - 3pm) 6101.4512 150.00 6101.4536 500.00 6101.4536 1.5% per month on 6101.4506 unpaid balance 25.00 per parcel xxxx.4612 60.00 6201.4532 60.00 6101.4507 60.00 per month, 3 -month 6101.4521 250.00 deposit required 9220.2254 200.00 9220.2254 2,489.00 " 2,000.00 " 60.00 0801.4242 69.00 9220.2254 OT labor rate plus 15% admin fee to max admin of 60.00 OT labor rate plus 15% admin fee 130.00 6101.4242 162.50 6101.4242 Contract cost plus 15% Private hydrants Maintenanee/#1ashing 60.09 6101 .4242- Inspection 36.00 6101.4242 Repair Time and material plus 15% 6101.4242 Utilities customer list Electronic transmission, weekly new customer list 50.00 per year q a, 0501.4230