09/17/2013 - City Council RegularAGENDA
EAGAN CITY COUNCIL
EAGAN MUNICIPAL CENTER BUILDING
SEPTEMBER 17, 2013
6:30 P.M.
I. ROLL CALL AND PLEDGE OF ALLEGIANCE
3 II. ADOPT AGENDA
III. RECOGNITIONS AND PRESENTATIONS
IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made
for an item to be pulled for discussion)
4 A. APPROVE MINUTES
10 B. PERSONNEL ITEMS
10 C. APPROVE Check Registers
\`1 D. RECEIVE Final Assessment Report, Project No. 1101, Hidden Valley Addition (Michelle
Drive) — Street Improvements, and Schedule Public Hearing for October 15, 2013
E. RECEIVE Final Assessment Report, Project No. 1105, Oaks of Bridgewater 1St — 3rd
Additions — Street Improvements, and Schedule Public Hearing for October 15, 2013
(q F. RECEIVE Final Assessment Report, Project No. 1096, Wilbrook Addition — Street
Improvements, and Schedule Public Hearing for October 15, 2013
G. RECEIVE Final Assessment Report, Project No. 1085, Denmark Avenue (Promenade Place to
Town Centre Drive) Street Improvements, and Schedule Public Hearing for October 15, 2013
a� H. RECEIVE Final Assessment Report, Project No. 1059, Eagan Woods Office Park — Street
Improvements, and Schedule Public Hearing for October 15, 2013
a
I. RECEIVE Final Assessment Report, Project No. 1099, Ted Wachter Addition (Civic Center
Drive) — Street Improvements, and Schedule Public Hearing for October 15, 2013
c3 J. APPROVE Final Payment, City Contract No. 13-03, Citywide Street Improvements
_Jq_K, APPROVE Final Payment, City Contract No. 13 -04, Citywide Street Improvements
J E; L. APPROVE Final Payment, City Contract No. 13 -14, Well Rehabilitation (Wells #17 & #18)
d(0 M. APPROVE No- Parking Resolution, North Side Gemini Road, (Lexington Avenue to approx. 700
Feet East)
N. APPROVE a Joint Powers Agreement with Dakota County for Project 1125 (2013 Citywide Trail
Improvements - County Project No.'s 30 -28, 31 -78, and 43 -41)
O. APPROVE Insurance Agreement — League of MN Cities Insurance Trust - City Contract No. 13-
05 (Cedar Grove Parking Garage)
b P. AWARD City Contract No. 13 -22 (Pilot Large Water Meter Inspection, Testing, and Calibration)
3� Q. APPROVE Final Plat for Cedar Grove Parkway 3rd Addition
35 R. APPROVE Final Subdivision — Bennerotte Addition
60 S. APPROVE Street Name Change for Cedar Grove Boulevard to be renamed as a continuation of
Nicols Road
40 T. APPROVE Comprehensive Guide Plan Amendment and Rezoning of Nicols Ridge Park
L43 U. SET Public Hearing date for October 15, 2013 to certify delinquent utility bills
L4q V. SET Public Hearing date for October 15, 2013 to certify delinquent false alarm bills
__q5 W. SET Public Hearing date for October 15, 2013 to certify delinquent mowing, noxious weed and
refuse removal bills
L x APPROVE July 1, 2013 to July 1, 2014 General Insurance Renewal
V. PUBLIC HEARINGS
A. FINAL Assessment Hearing, Project No. 1113 — Norvin Oaks — Street and Utility Improvements
53 B. FINAL Assessment Hearing, Project No. 1103 - Lexington Pointe Eighth -Tenth Additions —
Street and Utility Improvements
(9 C. FINAL Assessment Hearing, Project No. 1112 — Wenzel 18t Addition/ Deerwood Ponds — Street
l and Utility Improvements
D. FINAL Assessment Hearing, Project No. 1102 - Weston Hills — Street and Utility Improvements
-9TE. FINAL Assessment Hearing, Project No. 1104 - Oak Ridge Family Housing — Street and Utility
Improvements
VI. OLD BUSINESS
A. APPROVE Ordinance Amendment to City Code Section 3.20, Private Hydrant Inspection and
Maintenance
VII. NEW BUSINESS
VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
/X. ECONOMIC DEVELOPMENT AUTHORITY
(There are no EDA items scheduled for consideration at this time)
X. ADMINISTRATIVE AGENDA
A. City Attorney
B. City Council Comments
C. City Administrator
D. Director of Public Works
E. Director of Community Development
Xl. VISITORS TO BE HEARD (for those persons not on the agenda)
XII. CLOSED SESSION
XIII. ADJOURNMENT
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City of Evan Ma
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR OSBERG
DATE: SEPTEMBER 13, 2013
SUBJECT: AGENDA INFORMATION FOR SEPTEMBER 17, 2013
CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the September 17, 2013 City Council agenda, the following items are
in order for consideration.
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Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If
the City Council wishes to discuss any of the items in further detail, those items should be
removed from the Consent Agenda and placed under Old or New Business unless the discussion
required is brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:.
To approve the minutes of September 3, 2013 City Council meeting as presented or modified.
ATTACHMENTS:
• Minutes of September 3, 2013, City Council meeting are enclosed on pages 5 through
�3 .
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
SEPTEMBER 3, 2013
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were
Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, September 3, 2013 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Director of Communications Garrison, Director of
Finance Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public
Works Matthys, Director of Parks and Recreation Johnson, Fire Chief Scott, Police Chief McDonald and
Executive Assistant Stevenson.
Mayor Maguire took a minute to acknowledge the passing of Duane "Duey" Bendt, a long time Eagan
resident and past commission member, and extended sympathies to the family.
AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
Director of Parks and Recreation Johnson introduced Todd Peterson, Senior Director of Community
Engagement for the American Cancer Society, Inc., who gave an overview of the study and presented a
plaque to the City Council from the Epidemiology Research Group for support and participation in the
Cancer Prevention Study -3 project.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the Consent
Agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the amended minutes of August 13 and August 20,
2013.
B. Personnel Items
It was recommended to accept the resignation of Saundra Buenning, Police Clerical
Technician IV.
It was recommended to approve the hiring of seasonal /temporary employees in Parks &
Recreation.
C. It was recommended to approve check registers dated August 16 and 23, 2013.
D. It was recommended to approve the Police Liaison Services Agreement between the City of
Eagan and Independent School District (ISD) #196.
E. It was recommended to approve an amendment to the Joint Powers Agreement for ICAC, a
multi agency task force that combats internet crimes where children are victims, with the
State of Minnesota, Bureau of Criminal Apprehension.
F. It was recommended to approve transfer of funds to the Aquatic Facility (Cascade Bay) Fund
and Civic Arena Fund for Capital Renewal and Replacement, and alter the internal loan from
City Council Meeting Minutes
September 3, 2013
2 page
the Public Utilities Fund to the Civic Arena Fund from interest - bearing to non- interest-
bearing.
G. It was recommended to approve Establishment of Eagan Wetland Bank at Wandering Walk
Park.
H. It was recommended to receive the Final Assessment Report for Project No. 1107 — Park
Center Drive - Street Improvements and Schedule Public Hearing for October 1, 2013.
I. It was recommended to receive the Final Assessment Report for Project No. 1110 —
Wilderness Run 2nd —4 th - Street Improvements and Schedule Public Hearing for October 1,
2013.
J. It was recommended to receive the Final Assessment Report for Project No. 1117 —Manor
Lake/ Lakeview Trail- Street Improvements and Schedule Public Hearing for October 1, 2013.
K. It was recommended to receive the Final Assessment Report for Project No. 1098 — Wexford
and Wexford 2"d Additions - Street Improvements and Schedule Public Hearing for October
1, 2013.
L. It was recommended to receive the Final Assessment Report for Project No. 1065 —
Lexington Way — Street Improvements and Schedule Public Hearing for October 1, 2013.
M. It was recommended to receive the Final Assessment Report for Project No. 1029 — South
Oaks — Street Improvements and Schedule Public Hearing for October 1, 2013.
N. It was recommended to approve City Contract 13 -21, Blackhawk Lake Alum Treatment.
0. It was recommended to approve Change Order No. 1, City Contract No. 13 -12, Cedar Grove
Parkway Trail & Lighting Improvements.
P. It was recommended to approve a resolution to accept a donation of $3000 from the Eagan
Fire Auxiliary for the Fire Department and authorize the necessary budget adjustments.
Q. It was recommended to approve an Exempt Permit for Faithful Shepherd Catholic School to
hold a raffle on September 20, 2013 at 3355 Columbia Drive.
R. It was recommended to approve an Exempt Permit for Faithful Shepherd Catholic School to
hold a raffle on February 1, 2014 at 3355 Columbia Drive.
S. It was recommended to approve a Temporary On -Sale Liquor License and Waive the license
fee for Faithful Shepherd Catholic School on February 1, 2014 at 3355 Columbia Drive.
T. It was recommended to approve a Temporary On -Sale Liquor License and Waive the license
fee for People of Praise, MN, Inc. on September 14, 2013 at 601 River Ridge Parkway.
U. It was recommended to approve an On -Sale Beer, Wine and Sunday Wine License for
Cupcake, Inc. DBA Cupcake, 1565 Cliff Road Suite 1.
V. It was recommended to approve additional house plans for Stonehaven development.
W. It was recommended to approve an Extension for Lemay Lake Family Townhomes.
X. It was recommended to direct Research and Preparation of an Ordinance Amendment
regarding the Standards for Brew Pubs and Tap Rooms.
Y. It was recommended to authorize Expansion of Building Inspections Service Contract with
Inspectron for August 6 Storm Damage Repairs.
Z. It was recommended to approve a Resolution to accept an in -kind donation of discounted
advertising for specific 2013 Parks & Recreation events from Sun ThisWeek newspapers.
AA.It was recommended to approve an agreement with American Specialty Health Fitness, Inc.
to offer the Silver & Fit program at the Eagan Community Center.
BB. It was recommended to approve the 2014 Parks & Recreation Capital Improvements
Program.
CC. It was recommended to approve the 2013 -14 Advisory Parks Commission Work Plan and
Goals.
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September 3, 2013
3 page
DD. It was recommended to approve the 2013 -14 Energy and Environment Advisory Commission
Work Plan and Goals.
PUBLIC HEARINGS
PARKVIEW GOLF CLUB EASEMENT VACATION
City Administrator Osberg introduced the item noting the Council is being asked to consider the
vacation of a public drainage and utility easement located on Lot 1, Block 1, Parkview Golf Club,
with continued action to coincide with City Council consideration of the Dakota Path Addition final
plat and subdivision. Director of Public Works Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back
to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to close the public hearing for
the vacation of a public drainage and utility easement located on Lot 1, Block 1, Parkview Golf Club, and
continue action to coincide with City Council consideration of the Dakota Path Addition final plat and
subdivision. Aye:5 Nay :0
There was no old business to be heard.
OLD BUSINESS
NEW BUSINESS
REZONING AND PRELIMINARY PLANNED DEVELOPMENT —
THE FLATS AT CEDAR GROVE, LLC
City Administrator Osberg introduced the item noting the Council is being asked to consider two
items a Rezoning from (CGD) Cedar Grove District to Planned Development upon the 4.98 acres
located at the southwest corner of Highway 13 and Cedar Grove Parkway, and a Preliminary
Planned Development for a 4 -story 190 -unit apartment building providing a mix of unit types from
studio to 3- bedroom, with approximately 11,000 s.f. of commercial retail space on the northwest
corner of the first level. Approval of the Preliminary Planned Development also constitutes
approval of the Final Planned Development to be documented in a Final Planned Development
Agreement. Osberg noted the Advisory Planning Commission held a public hearing on August 27,
2013, and did recommend approval, subject to the conditions listed in the APC minutes.
City Planner Ridley gave a staff report noting at the APC meeting the applicant raised a question
regarding the City Code provision related to the amount of additional storage space required for
each unit. Ridley noted the APC removed the condition related to providing additional storage
from their recommendation.
Ridley noted the second issue for the proposed plat for the property was recently discovered to
include a small parcel that is not owned by the EDA. A condition was added to the Preliminary
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September 3, 2013
4 page
Planned Development requiring the applicant to satisfy the County Surveyor's conditions to
incorporate that parcel into the plat, in a form acceptable to the City Attorney.
Link Wilson, President of Kaas Wilson Architects, gave a presentation on the elevations of the
building making note of the Class A brick materials incorporated into the modern exterior design.
Wally Johnson, The Flats at Cedar Grove LLC, was available for questions.
Mayor Maguire asked if anyone in the audience would like to comment on the rezoning and preliminary
planned development. There being no public comment, he turned discussion back to the Council.
The Council discussed the development noting the parking concerns for the commercial area and what
they anticipated for parking space availability for the commercial area. Mr. Johnson responded that he
does not anticipate a lot of interest by restaurant uses or the need for a drive - through. After further
discussion the Council determined an additional condition to define commercial uses was in order.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Rezoning from
CGD (Cedar Grove District) to PD (Planned Development) upon approximately 4.98 acres located at the
southwest corner of Hwy 13 and Cedar Grove Parkway. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Preliminary
Planned Development for a 4 -story 190 -unit apartment building providing a mix of unit types from
studio to 3- bedroom, with approximately 11,000 s.f. of commercial retail space on the northwest corner
of the first level located on the southwest corner of Hwy 13 and Cedar Grove Parkway, subject to the
following conditions: Aye: 5 Nay: 0
1. The property shall be platted.
2. A Final Planned Development Agreement shall be executed for the development prior to issuance of
a building permit. The following plans are necessary for the Final Planned Development Agreement:
• Final Site Plan
• Final Building Elevations
• Final Site Lighting Plan
• Final Landscape Plan
• Final Signage Plan
3. Calculations for the parking lot islands shall be provided on the Final Site and Landscape Plans for
the Final Planned Development Agreement.
4. The Final Site Lighting Plan shall include accent lighting or architectural and security illumination of
the building exterior and photometric information.
5. The developer shall provide adjustments to the Final Site Lighting Plan to bring the average to
minimum ratios closer to 4.0 and achieve minimum light levels of 0.5 footcandles throughout the
parking lots.
6. A lighting plan for the underground parking level shall be provided at the time of building permit,
which demonstrates compliance with the photometric standards in the City Code.
:7. Additional sterage space sheuld be pFevided te meet the City Cede standard of at least 150 eubiG
feet nit
TpVT aTTT
8. Consistent interior window treatments shall be provided for windows that are visible from a public
street or open space in offices and multiple residential complexes, in accordance with the City Code.
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September 3, 2013
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9. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City
Code.
10. Rooftop mechanical units shall be shown on the plans submitted for Building Permit, with screening
provided in accordance with City Code requirements.
11. Trash storage shall be located within the building and fully screened from off -site views.
12. The Final Landscape Plan shall include some shrub or perennial plant beds along the west side of the
site, if no conflict with utilities is present. Consideration also shall be given to using a different
species of evergreen which may be better suited to those locations where an evergreen material is
desired and growth space is limited.
13. All erosion/ sediment control plans submitted for development and grading permits shall be
prepared by a designer who has received current Minnesota Department of Transportation
(MNDOT) training, or approved equal training as determined by the City Engineer in designing
stormwater pollution prevention plans. Also, all personnel responsible for the installation of
erosion/ sediment control devices, and the establishment of vegetation for the development, shall
have received Erosion /Sediment Control Inspector /Installer certification through the University of
Minnesota, or approved equal training as determined by the City Engineer.
14. All public and private streets, drainage systems, and utilities necessary to provide service to this
development shall be designed and certified by a registered professional engineer in accordance
with City adopted codes, engineering standards, guidelines, and policies.
15. This development shall provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards.
16. This development shall loop the water main through the site.
17. Private Access and Drainage & Utility Easements with the adjacent properties (Lots 1 and 2, Block 1,
Cedarvale 2nd Addition) shall be required as necessary for access, drainage, and utility purposes, in a
form acceptable to the City Attorney.
18. Because of the new access easement, the applicant shall cause the existing driveway accesses from
Jensen's to Cedarvale Blvd (Nicols Road) and the Bowling Center to Cedarvale Parkway to be closed
in a manner acceptable to the City Engineer
19. The developer shall obtain all outside agency permits as necessary for completion of the site
improvements.
20. This development shall accept its additional financial obligations as defined in the staff's report in
accordance with the final plat dimensions and the rates in effect at the time of final plat approval.
21. This development is responsible for cash park and trail dedications. The dedications will be
calculated based on actual construction plans at the time of building permit, at the rates then in
effect, and payment collected prior to release of the building permit.
22. Any land in plat not owned by Economic Development Authority shall satisfy all requirements of the
County Surveyor to record the plat, in a form acceptable to the City Attorney.
23. No more than 4,000 s.f. of the total retail space shall be occupied by restaurant(s). No drive through
shall be permitted.
PLANNED DEVELOPMENT AMENDMENT —ASSOCIATED HEALTHCARE CREDIT UNION
City Administrator Osberg introduced the item noting the Council is being asked to consider a
Planned Development Amendment to allow a bank drive through upon property located at 1460
Yankee Doodle Road.
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September 3, 2013
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City Planner Ridley gave a staff report noting the applicant and property owner are having difficulty
meeting the trash enclosure requirements due to the age of the facility and limited space. Ridley
noted that since the APC meeting the property owner submitted a scenario where three trash
enclosure locations on the property. Ridley stated that given the space constraints of the site and
how traffic circulation operates presently the proposed scenario appears to be a reasonable effort
to get closer to the City Code requirements.
Jerry Ziegler, the applicant, and Chad Sande, Property Manager for MFC Properties were available
for questions.
The Council discussed the amendment and directed staff to add language to condition number six to
include reference to the new Site Plan received on September 3.
City Planner Ridley noted that the applicant shared that they had not budgeted the cost of the
three enclosures costing approximately $12,000 each. As such, the owner is asking the City Council
to consider an approach whereby one enclosure would be constructed each year beginning in
2013, with another enclosure in 2014 and the final one in 2015.
The Council discussed the applicant's request and determined that the proposal was acceptable
and directed staff to include language to condition number six to include the installation of three
enclosures over the next three years.
Mayor Maguire asked if anyone in the audience would like to comment on the amendment. There
being no public comment, he turned discussion back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Planned
Development Amendment to allow a bank drive through upon property located at 1460 Yankee Doodle
Road, subject to the following conditions: Aye: 5 Nay: 0
1. The Planned Development Amendment shall be recorded at the Dakota County Recorder's Office
within 60 days of City Council approval.
2. The approval of the drive- through is specifically for a bank. If the City determines that the site
operation is deficient in vehicle stacking spaces, the property owner shall reconfigure the parking lot
to accommodate the additional stacking need subsequent to review and approval by City staff or the
drive- through window shall be removed.
3. Sign Permits are required prior to installation of any sign, and signage is subject to all other
requirements of the City Code.
4. The Fire Lane shall be striped and signed per the Site plan received July 31, 2013.
5. "Do Not Enter" or "Exit Only" signage shall be installed at the southern end of the building
subsequent to review and approval by City staff. A revised Site Plan shall show the location and sign
specifications. A crosswalk shall be painted to connect the sidewalk in front of the two buildings and
"Do Not Block Crosswalk" signage shall be added.
6. Trash and recycling receptacles shall be kept inside the building or within an enclosure constructed
according to the Site Plan received on September 3, 2013. At least one enclosure shall be installed
per year, beginning in 2013, with all completed no later than September 1, 2015.
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September 3, 2013
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CONDITIONAL USE PERMIT AND VARIANCE — VERIZON WIRELESS
City Administrator Osberg introduced the item noting the Council is being asked to consider a
Conditional Use Permit to allow a 100 -foot telecommunications tower with a 9 -foot lightning rod
for property located at 2922 West Service Road and a Variance to locate a telecommunications
tower in a side yard for the same property. Osberg noted in 1996 a CUP was approved to allow
outdoor storage of 20 semi - trucks and trailers. The applicant proposes the 100 -foot
telecommunications tower be located in the side yard due to the existing buildings location on the
site and semi -truck circulation.
City Planner Ridley gave a staff report.
Mayor Maguire asked if anyone in the audience would like to comment on the conditional use permit
and variance. There being no public comment, he turned discussion back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Conditional Use
Permit to allow a 100 -foot telecommunications tower with a 9 -foot lightning rod for property located at
2922 West Service Road, subject to the following conditions: Aye: 5 Nay: 0
This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the
City Council.
2. As required by City Code, the 100 -foot antenna tower shall accommodate the applicant's antennae
and one additional comparable antenna for other communication providers; accept antennae
mounted at varying heights; and allow the future rearrangement of antennae upon the tower.
Documentation of this shall be provided at the time of application for building permit.
3. The applicant shall provide the City documentation from a registered structural engineer confirming
the structural integrity of the proposed monopole. The documentation shall be submitted with the
Building Permit application.
4. The equipment building shall be constructed of pre -cast panels with a raked finish of similar color
and trim to match the existing building.
5. The two dead deciduous trees along the south /east property line shall be replaced by October 31,
2013.
6. Trash receptacles /dumpsters shall be kept either inside the building or within an enclosure
constructed according to City Code standards. A revised Site Plan shall show the trash enclosure if
one is to be constructed.
7. Trailer storage should occur in the rear yard as designated on the 1996 approved storage plan and
should be removed from the passenger parking lot in the front yard adjacent to Center Court.
S. The monopole and equipment building shall be maintained in premium condition.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance to
locate a telecommunications tower in a side yard for property located at 2922 West Service Road,
subject to the following conditions: Aye: 5 Nay: 0
1. If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the council. Such
extension shall be requested in writing at least 30 days before expiration and shall state facts
showing a good faith attempt to complete or utilize the use permitted in the variance.
City Council Meeting Minutes
September 3, 2013
8 page
2. The monopole telecommunications tower shall be located as shown on the proposed Site Plan
received July 31, 2013.
CERTIFICATION OF THE PRELIMINARY 2014 BUDGET AND PROPERTY TAX LEVY,
AND SETTING OF PUBLIC MEETING DATE ON WHICH THE BUDGET AND LEVY WILL BE DISCUSSED
City Administrator Osberg introduced the item noting the total levy is $29,086,355. Osberg
announced the next regularly scheduled meeting the levy and budget will be discussed is the City
Council meeting of December 3 at 6:30 p.m. in the Council Chambers at which the public will be
allowed to speak. Osberg continued the City Council is required by law to certify the proposed
payable 2014 budget and property tax levy on or before September 16. The levy can be
subsequently decreased, but not increased.
Finance Director Pepper was available for questions.
Mayor Maguire asked if anyone in the audience would like to comment on the preliminary 2014 budget
or property tax levy. There being no public comment, he turned discussion back to the Council.
Mayor Maguire announced the next regularly scheduled meeting at which the levy and budget will be
discussed is the City Council meeting of Tuesday, December 3 at 6:30 p.m., right here in the Council
Chambers. The public will be allowed and invited to speak at this meeting..
Mayor Maguire moved, Councilmember Fields seconded a motion to approve the preliminary 2014 tax
levy as following: Operating $27,763,065, Debt Service $203,163, Community Center debt service
$1,120,127, for a total levy of $29,086,355, and to approve the preliminary 2014 General Fund
expenditure budget, including contingency, of $29,922,800. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Tilley seconded a motion to set the date for the public
hearing of the 2014 levy and budget as December 3, 2013. Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Councilmember Hansen noted the MVTA will be celebrating Customer Appreciation Week with
refreshments being served at the Eagan Transit Stations and Park & Ride on September 10, 11 and 12tH
There were no visitors to be heard.
VISITORS TO BE HEARD
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September 3, 2013
9 page
ADJOURNMENT
Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at
7:53 p.m. Aye: 4 Nay: 0
Date
Mayor
City Clerk
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
B. PERSONNEL ITEMS
Item 1.
ACTION TO BE CONSIDERED:
Approve the hiring of Joseph Gibbs, Utility Billing & Special Assessments Accountant.
FACTS:
• The City Council previously approved to fill the position on June 4, 2013.
Item 2.
ACTION TO BE CONSIDERED:
Accept the resignation of Melissa Guttormson, Utility Billing & Special Assessments Specialist,
effective September 11, 2013, and authorize her replacement.
Item 3.
ACTION TO BE CONSIDERED:
Approve the hiring of a full -time Temporary Clerical Technician in Community Development.
FACTS:
• Additional temporary clerical support is needed in the Community Development department
due to increased workload as a result of the hail storm in Eagan that occurred on August 6th.
• It is anticipated that this temporary position will be needed for 3 months.
Item 4.
ACTION TO BE CONSIDERED:
Approve the hiring of Seasonal Employees in Parks & Recreation:
Name Division Job Title
Barry, Bruce Parks & Rec Basketball Scorekeeper
A
Gramling, Richard
Parks & Rec
Peterson, Richard
Parks & Rec
Findsen, Anna
ECC
Fung, Elaine
ECC
Garfield, Angela
ECC
Swanson, Dane
ECC
Basketball Scorekeeper
Basketball Scorekeeper
Guest Services Representative
Guest Services Representative
Guest Services Representative
Guest Services Representative
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Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED:
To ratify the check registers dated August 30 and September 6, 2013 as presented.
ATTACHMENTS:
• Check register dated August 30, 2013 are enclosed without page number
• Check register dated September 6, 2013 are enclosed without page number
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Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
D. PROJECT 1101, HIDDEN VALLEY ADDITION
FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1101
(Hidden Valley Addition (Michelle Drive) — Street Improvements) and schedule a public
hearing to be held on October 15, 2013.
FACTS:
• Project 1101 provided approximately 1,166 feet of street improvements on the
Hidden Valley Addition neighborhood residential streets located in central Eagan, as
outlined and discussed in the feasibility report and approved by the City Council.
• This project, constructed under Contract 13 -04, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's current Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 24% less than the estimate contained in the
feasibility report presented at the public hearing held on March 5, 2013.
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Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
E. PROJECT 1105, THE OAKS OF BRIDGEWATER Is'— 3rd ADDITIONS
FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1105
(The Oaks of Bridgewater 1st -3r d Additions — Street Improvements) and schedule a public
hearing to be held on October 15, 2013.
FACTS:
• Project 1105 provided approximately 3,737 feet of street improvements in The Oaks
of Bridgewater 1st -3rd Additions neighborhoods located in eastern Eagan, as outlined
and discussed in the feasibility report and approved by the City Council.
• This project, constructed under Contract 13 -04, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's current Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 16% less than the estimate contained in the
feasibility report presented at the public hearing held on March 5, 2013.
0�
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
F. PROJECT 1096, WILLBROOK ADDITION
FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1096
(Willbrook Addition — Street Improvements) and schedule a public hearing to be held on
October 15, 2013.
FACTS:
• Project 1096 provided approximately 715 feet of street improvements in the
Willbrook Addition in central Eagan, as outlined and discussed in the feasibility
report and approved by the City Council.
• This project, constructed under Contract 13 -04, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's current Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 15% less than the estimate contained in the
feasibility report presented at the public hearing held on March 5, 2013.
0
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
G. PROJECT 1085, DENMARK AVENUE
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1085
(Denmark Avenue, Promenade Place to Town Centre Drive — Street Improvements) and
schedule a public hearing to be held on October 15, 2013.
FACTS:
• Project 1085 provided street and traffic signal improvements on Yankee Doodle
Road, between Denmark Avenue and Promenade Avenue, as represented in the
Yankee Doodle Road (CSAH 28) Corridor and Access Management Study, and
Denmark Avenue, from 700' south of Yankee Doodle Road to 700' north, as outlined
and discussed in the feasibility report for Project 1085.
• This project, constructed under Dakota County Project No. 28 -30 and City Contract
11 -09, has been completed, all costs tabulated and the final assessment roll prepared.
The assessments are based upon the City of Eagan's Special Assessment Policy for
all such assessable properties.
• A $3,000 grant from the University of Minnesota will be applied to the installation of
pedestrian countdown timers on the traffic signals.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 6% more than the estimate contained in the
feasibility report presented at the public hearing held December 6, 2011.
,)0
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
H. PROJECT 1059, EAGAN WOODS OFFICE PARK
FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1059
(Eagan Woods Office Park — Street Improvements) and schedule a public hearing to be
held on October 15, 2013.
FACTS:
• Project 1059 provided approximately 0.2 mile of street improvements in Eagan
Woods Office Park in northwest Eagan, as outlined and discussed in the feasibility
report and approved by the City Council.
• This project, constructed under Contract 13 -04, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's current Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 25% less than the estimate contained in the
feasibility report presented at the public hearing held on February 19, 2013.
J1
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
I. PROJECT 1099, TED WACHTER ADDITION
FINAL ASSESSMENT ROLL
ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1099
(Ted Wachter Addition (Civic Center Drive) — Street Improvements) and schedule a
public hearing to be held on October 15, 2013.
FACTS:
• Project 1099 provided approximately 1,049 feet of street improvements on Civic
Center Drive in the Ted Wachter Addition in central Eagan, as outlined and discussed
in the feasibility report and approved by the City Council.
• This project, constructed under Contract 13 -04, has been completed, all costs
tabulated and the final assessment roll prepared. The assessments are based upon the
City of Eagan's current Special Assessment Policy for all such assessable properties.
• This roll is now being presented to the Council for their consideration of scheduling a
public hearing to formally present the final costs to be levied against the benefited
properties.
• An informational neighborhood meeting will be scheduled prior to the final
assessment hearing with the affected property owners to address any concerns.
• The final assessments are approximately 31 % less than the estimate contained in the
feasibility report presented at the public hearing held on February 19, 2013.
C) a
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
J. CONTRACT 13 -03, CITYWIDE STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve the final payment for Contract 13 -03
(Citywide Street Improvements) in the amount of $114,731.56 to McNamara
Contracting, Inc. and accept the improvements for perpetual City maintenance subject to
warranty provisions.
FACTS:
Contract 13 -03 provided for the street improvements in the areas of:
o South Oaks — Project 1029
o Lexington Way — Pro�ect 1065
o Wexford /Wexford 2" —Project 1098
o Weston Hills /Weston Hills 2nd — Project 1102
o Lexington Pointe Eighth - Tenth — Project 1103
o Oak Ridge Family Housing (Clemson Drive) — Project 1104
o Park Center Drive — Project 1107
o Wilderness Run Second & Fourth Additions — Project 1110
o Wenzel First Addition/Deerwood Ponds — Project 1112
o Norvin Oaks — Project 1113
o Manor Lake /Lakeview Trail — Project 1117
as programmed for 2013 in the City's 5 -Year Capital Improvement Program (2013-
2017) and authorized by the City Council under the aforementioned projects.
These improvements have been completed, inspected by representatives of the Public
Works Department, and found to be in order for favorable Council action of final
payment and acceptance for perpetual maintenance subject to warranty provisions.
J3
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
K. CONTRACT 13 -04, CITYWIDE STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve the final payment for Contract 13 -04
(Citywide Street Improvements) in the amount of $312,344.81 to Bituminous Roadways,
Inc. and accept the improvements for perpetual City maintenance subject to warranty
provisions.
FACTS:
• Contract 13 -04 provided for the street improvements in the areas of:
o Eagan Woods Office Park — Project 1059
• Willbrook Addition — Project 1096
• Ted Wachter Addition (Civic Center Drive) — Project 1099
• Hidden Valley — Project 1101
• The Oaks of Bridgewater lst — 3 r Additions — Project 1105
• Blackhawk Glen & Blackhawk Ridge — Project 1106
• Ridgehaven Acres, Rustic Hills, Skyline — Project 1109
• Great Oaks — Project 1111
• Wescott Hills, The Woodlands North & Trails End — Project 1115
• Duckwood Crossings /Crestridge Drive — Project 1116
as programmed for 2013 in the City's 5 -Year Capital Improvement Program (2013-
2017) and authorized by the City Council under the aforementioned projects.
• These improvements have been completed, inspected by representatives of the Public
Works Department, and found to be in order for favorable Council action of final
payment and acceptance for perpetual maintenance subject to warranty provisions.
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
L. CONTRACT 13 -14, TRUNK WATER IMPROVEMENTS
WELL REHABILITATION
ACTION TO BE CONSIDERED: Approve the final payment for Contract 13 -14 (2013 City
Well Rehabilitation) in the amount of $38,650.00 to Bergerson - Caswell and accept the
improvements for perpetual City maintenance subject to warranty provisions.
FACTS:
• Contract 13 -14 included the refurbishing or rehabilitation of City Wells #17 and #18.
Refurbishing includes equipment removal, equipment disassembly and inspection,
replacement of worn or broken parts, equipment reassembly, coating protection, televising
the actual well (determine physical condition), cleaning the casing, installation, and final
inspection/testing.
• The average operational life of a deep water well is approximately seven years or 45,000
running hours. At the end of the operational life, a well is refurbished or rehabilitated.
• The City's Public Works Department (Utilities Division) operates 21 deep water wells as the
source of Eagan's municipal drinking water supply. On average, the City of Eagan contracts
to rehabilitate three wells per year.
• The rehabilitations of City Wells #17 and #18 were programmed for 2013 in the City of
Eagan's 5 -Year Capital Improvement Program, Part III (2013- 2017).
• These improvements have been completed, inspected by representatives of the Public Works
Department, and found to be in order for favorable Council action of final payment and
acceptance for perpetual maintenance subject to warranty provisions.
J
Agenda Information Memo
September 17, 2013, Eagan City Council Meeting
M. GEMINI ROAD
NO PARKING
ACTION TO BE CONSIDERED: Approve a resolution to prohibit parking on the
north side of Gemini Road, from Lexington Avenue to approximately 700 feet east, and
authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• A petition requesting the installation of No Parking signs on the north side of Gemini
Road, from Lexington Avenue to approximately 700 feet east, was received from the
adjacent property owner at 3130 Lexington Avenue.
• Over the past several months, on- street parking has existed daily on the north side of
this segment of Gemini Road, causing safety issues for motorists entering and exiting
this site in the Eagandale Center Industrial Park near the center of the city.
• The adjacent property owner has received complaints regarding reduced sight lines
and negative safety effects created by the on- street parking for motorists entering and
departing their property.
• The property owner has attempted to eliminate this problem through internal
communications with their employees. Their efforts have been unsuccessful in
improving the conditions to date.
• The Community Development Department has confirmed that adequate on -site
parking exists for the current use at the industrial facility in accordance with
development requirements. The property owner indicates that employees are parking
on the street simply because it is more convenient than parking on -site.
• If the Council approves the parking restrictions, signs are planned to be installed by
the week of September 23, 2013, to inform motorists of the restrictions. In the
interim, staff would inform the property owner of the pending restrictions so they
could communicate the same to their employees.
ATTACHMENTS:
• Location Map, page a.
J
0
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
N. PROJECT 1125, 2013 CITYWIDE TRAIL IMPROVEMENTS
JOINT POWERS AGREEMENT
ACTION TO BE CONSIDERED: Approve a Joint Powers Agreement with the Dakota
County Transportation Department for Project 1125 (2013 City -wide Trail
Improvements) within County right -of -way in the City of Eagan, and authorize the
Mayor and City Clerk to execute all related documents.
FACTS:
• Trail overlay improvements along various collector streets and County highways are
programmed in the City of Eagan's 5 -Year Capital Improvement Program (CIP) and
Dakota County's 5 -Year CIP. The improvements consist of trail reconstruction and
maintenance, including the installation of American Disability Act (ADA) compliant
pedestrian ramps.
• The City is the lead agency for the design and construction management of these trail
improvements.
• As set forth in the agreement, the City's financial responsibility for the construction
of the trail improvements will be 45 %, with Dakota County financing the remaining
55 %. The Major Street Fund will finance the City's share of the costs.
• The agreement has been reviewed by the City Attorney and Public Works Department
and is in order for favorable Council action.
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
O. CONTRACT 13 -05, CEDAR GROVE PARKING GARAGE
INSURANCE AGREEMENT
ACTION TO BE CONSIDERED: Approve an Insurance Agreement with the League
of Minnesota Cities Insurance Trust, and authorize the Mayor and City Clerk to execute
all related documents.
FACTS:
• On June 11, 2013, the City Council approved plans and specifications, and authorized
the advertisement of bids for Contract 13 -05, the construction of a public parking
structure on the north side of Cedar Grove Parkway adjacent to the Paragon Outlets
development.
• On August 20, 2013, the Council received bids and awarded a contract to PCL
Construction Services for Contract 13 -05.
• The contract documents provided for necessary builders risk insurance coverage for
the parking garage to be provided either by the contractor (PCL), or for the City to
separately obtain this insurance through the League of Minnesota Cities Insurance
Trust ( LMCIT), whichever provided the best value to the City.
• With a city standard $25,000 deductible, the cost of the builders risk insurance would
be about $6,650. The additional cost will be included as part of the Contract 13 -05
costs.
• The City Clerk has evaluated the builders risk insurance options, and determined the
insurance through the LMCIT provides the best value, and is in order for favorable
Council action.
■
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
P. CONTRACT 13 -22, LARGE WATER METER TESTING
ACTION TO BE CONSIDERED: Receive the bids for Contract 13 -22 (Large Water Meter
Testing) and award the contract to M. E. Simpson Company Inc. for the base bid in the amount
of $36,250.00 and authorize the Mayor and City Clerk to execute all related documents.
FACTS:
• Contract 13 -22 will include the inspection, testing, calibration, and evaluation of large (3-
inch pipe diameter or larger) meters primarily found in industrial operations within the City.
The project will help identify inaccurate meters or meter reading, calibrate inaccurate meters,
and inspect water meter settings and potential backflow issues.
• The City of Eagan has over 18,000 water meters throughout the city. Sixty -three of those
meters are considered large (3 -inch diameter or larger) and account for about 11% of the
annual water use and over $520,000 of revenue.
• The percentage of unaccounted water (through inaccurate meter reading and general loss) has
been rising the past few years and is approaching a Department of Natural Resources trigger
point, raising concerns.
• To address the lost water and revenue, Utilities staff have begun a routine meter change out
program and proposed this inspection, testing, calibration, and evaluation program for large
meters.
• This program will help identify water and revenue loss through inaccurate meter reading,
recover loss by calibrating the inaccurate meters, help monitor potential system operation and
maintenance problems by inspecting water meter settings and potential backflow issues,
promote proper accounting and financial reporting (GASB 34), assist with draught
management thru accurate meter reading, and ensure sound and reliable water services
continue for all Utility customers.
• All quotes have been reviewed for compliance with the specifications. The low bid from M.
E. Simpson Company has been reviewed by Public Works staff and found to be in order for
favorable Council action.
ATTACHMENT
Bid Summary, page
�O
QUOTE SUMMARY
2013 PILOT LARGE METER INSPECTION, EVALUATION, TESTING,
AND CALIBRATION
CITY PROJECT NO.
xlwAx*jatz?-'%&l leis WK
Bid Date/ Time: 3:00 p.m., Friday, September 6, 2013
Estimate: $60,000
Contractors
Total Over /Under
Base Bid Estimate
M. E. Simpson Company $36,250 -28%
HBK Water Meter Service $79,100 58%
9/6/2013
Consent Agenda Information Memo
September 17, 2013, Eagan City Council Meeting
Q. FINAL PLAT (CEDAR GROVE PARKWAY 3RD ADDITION) — EAGAN EDA
ACTION TO BE CONSIDERED:
To approve a Final Plat (Cedar Grove Parkway 3 d Addition), to create one lot upon approximately
4.98 acres located at
REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present.
FACTS:
➢ The site is 4.98 acres in size and consists of multiple parcels owned by the Eagan EDA.
➢ The subject site is located at the east end of the core area of Cedar Grove Redevelopment
District, southwest of the Hwy. 13 and Cedar Grove Parkway intersection.
➢ The Eagan EDA has entered into a purchase agreement to sell the property to The Flats at
Cedar Grove, LLC.
➢ The Flats at Cedar Grove, LLC received Planned Development approval for a mixed use
4 -story apartment building with ground level commercial retail space and underground
parking on the site earlier this month.
➢ Under the terms of the purchase agreement, the EDA is to combine the existing parcels
into a single platted lot prior to closing on the sale of the property to The Flats at Cedar
Grove, LLC.
➢ Approval of the final plat will allow the sale to be completed and the property conveyed
to the buyer so that development of the property can proceed.
ISSUES: None
60 -DAY AGENCY ACTION DEADLINE: N/A
ATTACHMENTS: (2)
Location Map, page -3?
Final Plat, page 3
Location Flap
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Consent Agenda Information Memo
September 17, 2013, Eagan City Council Meeting
R. FINAL PLAT ( BENNEROTTE ADDITION) — THOMAS BENNEROTTE
ACTION TO BE CONSIDERED:
To approve a Final Plat ( Bennerotte Addition) for one lot and one outlot upon 4.85 acres located
East of Courthouse Lane and North of Hwy. 55.
REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present
FACTS:
➢ The Rezoning and Preliminary Subdivision for the Bennerotte development were
approved by the City Council on October 2, 2012. The approval was for a lot and one
outlot which is anticipated to be further subdivided in the future (Lot 1 1.7 acres / Outlot
1.6 acres).
➢ The proposed office use is consistent with the LB zone and surrounding commercial uses.
➢ Access to the site is via an easterly extension of Courthouse Lane, with a new north/south
cul -de -sac street constructed through the middle of the site.
➢ All documents are anticipated to be in order for execution at the City Council meeting on
September 17, 2013.
ISSUES: None
ATTACHMENTS: (2)
Location Map, page
Final Plat, page S'1
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Agenda Information Memo
September 17, 2013, Eagan City Council
IV. CONSENT AGENDA
S. APPROVE THE STREET NAME CHANGE OF CEDAR GROVE
BOULEVARD
ACTION TO BE CONSIDERED:
To approve the name change of Cedar Grove Boulevard, to Nicols Road.
REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present
FACTS:
➢ In 2011, the former Cedarvale Boulevard was partially realigned as part of Cedar Grove
Redevelopment Area project to better serve future development planned for the area. At
that time, the roadway was renamed to Cedar Grove Boulevard.
➢ In 2013, as a result of the pending Paragon Outlet Center project, Cedar Grove Boulevard
was moved to the northern edge of the development area to correspond with the building
and utility plan approved for the project.
➢ The new roadway now makes a more continuous alignment with Nicols Road to the west
near the Cedar Grove Transit Station. To reduce confusion for users and provide a
consistent transition, the request to rename the road from Cedar Grove Boulevard to
Nicols Road is being presented for consideration.
ATTACHMENTS (1):
Location map, page :�G�
NO
Location Map
Fort Snelling State Park
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Buildings selection 3
PARCELS 08 -2013
Buildings
Parks
City of Eap 46,J N
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Consent Agenda Information Memo
September 17, 2013, Eagan City Council Meeting
T. COMPREHENSIVE GUIDE PLAN AMENDMENT AND REZONING (NICOLS
RIDGE PARK) — CITY OF EAGAN
ACTION TO BE CONSIDERED:
To implement a Comprehensive Guide Plan Amendment changing the land use designation from
SA /MD (Special Area/Medium Density) to SA /P (Special Area/Parks, Open Space and
Recreation), for approximately 3.5 acres consisting of Outlot C, Paragon Addition, located at
3994 Cedar Grove Parkway.
To Rezone approximately 3.5 acres ( Outlot C, Paragon Addition) from PD (Planned
Development) to P (Park).
REQUIRED VOTE FOR APPROVAL: Majority of Council Members Present
FACTS:
➢ The subject site is located within the Cedar Grove Special Area, on the south side of
Cedar Grove Parkway and adjacent to the Nicols Ridge residential townhomes.
➢ The site was previously included as part of the Nicols Ridge residential Preliminary
Planned Development, and was guided and zoned accordingly. The 3.5 acre parcel was
dedicated to the City as part of the Paragon development for use as a park.
The proposed land use change and rezoning will re -guide and rezone the property to
facilitate development of the site as a public park and recreation space.
➢ The Advisory Planning Commission held a public hearing on the request at the May 28,
2013, meeting and did recommend approval of both the Comprehensive Guide Plan
Amendment and Rezoning.
➢ On June 4, 2013, The City Council reviewed the proposed amendment and rezoning and
directed staff to submit the land use amendment to the Metropolitan Council for review.
➢ The Metropolitan Council returned their approval of the land use change on August 8,
2013, directing that the City may place the amendment into effect.
ISSUES: None
ATTACHMENTS: (2)
Location Map, page q I
Letter from Metropolitan Council, page �i a
Dlffl.� Rd
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Metropolitan Council
i
August 8, 2013
Pamela Dudziak, Planner
City of Eagan
3820 Pilot Knob Road
Eagan, MN 55122
RE: Nicols Ridge Park Comprehensive Plan Amendment — Administrative Review
Metropolitan Council Review File No. 20606 -11
Metropolitan Council District 15
Dear Ms. Dudziak:
'The Metropolitan Council received the City of Eagan's (City) Nicols Ridge Park comprehensive plan
amendment (CPA) on July 22, 2013. The CPA re- guides approximately 3.5 acres from SA/MD- Special
Area /Medium Density to SA/P- Special Area /Parks, Open Space and Recreation. The CPA is related to
development of a new public park on two undeveloped parcels at 3994 Cedar Grove Parkway.
Council staff finds the amendment meets the CPA Administrative Review Guidelines adopted by the
Council on July 28, 2010. The proposed amendment does not affect official forecasts or the City's ability
to accommodate its share of the region's affordable housing need. Therefore, the Council will waive
further review and action and the City may place this amendment into effect.
The amendment, explanatory materials and the information submission form will be appended to the
City's Plan in the Council's files. If you have any questions please contact Michael Larson, Principal
Reviewer, at 651- 602 -1407.
Sincerely,
'LisaBeth Bardjas, Manager
Local Planning Assistance
�1
cc: Julie Monson, Minnesota Housing
Tod Sherman, Development Reviews Coordinator, MnDOT Metro
Steven Ch6vez, Councilmember, District 15
Patrick Boylan, Sector Representative
Raya Esmaeili, Reviews Coordinator
www.metrocouncil.org
390 Robert Street North • St. Paul, MN 55101 -1805 • (651) 602 -1000 • Fax (651) 602 -1550 • TTY (651) 291 -0904
An Equal Opportunity Employer 4a
Agenda Information Memo
September 17, 2013, Eagan City Council Meeting
U. SET PUBLIC HEARING DATE FOR OCTOBER 15, 2013 TO CERTIFY
DELINQUENT UTILITY BILLS
ACTION TO BE CONSIDERED:
To set a public hearing for October 15, 2013 to consider the final assessment of the delinquent
utility bills and certify them to Dakota County for collection with property taxes.
FACTS:
➢ On a semi - annual basis, the City reviews and considers delinquent utility bills for
certification to property tax statements for collection.
➢ Additional information will be provided at the time of the public hearing.
ATTACHMENTS (0):
q�)
Agenda Information Memo
September 17, 2013, Eagan City Council Meeting
V. SET PUBLIC HEARING DATE FOR OCTOBER 15, 2013 TO CERTIFY
DELINQUENT FALSE ALARM BILLS
ACTION TO BE CONSIDERED:
To set a public hearing for October 15, 2013 to consider the final assessment of the delinquent
false alarm bills and certify them to Dakota County for collection with property taxes.
FACTS:
➢ On a semi - annual basis, the City reviews and considers delinquent false alarm balances for
certification to property tax statements for collection.
➢ Additional information will be provided at the time of the public hearing.
ATTACHMENTS (0):
q�
Agenda Information Memo
September 17, 2013, Eagan City Council Meeting
W. SET PUBLIC HEARING DATE FOR OCTOBER 15, 2013 TO CERTIFY
DELINQUENT MOWING, NOXIOUS WEED AND REFUSE REMOVAL BILLS
ACTION TO BE CONSIDERED:
To set a public hearing for October 15, 2013 to consider the final assessment of the delinquent
mowing, noxious weed and refuse removal bills and certify them to Dakota County for collection
with property taxes.
FACTS:
On a semi - annual basis, the City reviews and considers delinquent noxious weeds, mowing,
and refuse removal bills for certification to property tax statements for collection.
Additional information will be provided at the time of the public hearing.
ATTACHMENTS (0):
q's
Agenda Information Memo
September 17, 2013, Eagan City Council Meeting
X. APPROVE JULY 1, 2013 TO JULY 1, 2014 GENERAL INSURANCE
RENEWAL
ACTION TO BE CONSIDERED:
To approve the general insurance renewal for the period of July 1, 2013 to July 1, 2014.
FACTS:
➢ The City has received renewal information for the general insurance coverage. The
renewal proposed has been assembled through the efforts of Ron Youngdahl and Carl
Bennetsen of Northern Capital Insurance Group, the City's insurance representative.
➢ General insurance coverage includes buildings and contents, equipment, automobile,
general liability and numerous smaller areas of risk exposure.
➢ Official quotations were not solicited, but other markets have been reviewed through
the years. The general conclusion is that there are no providers who can match the
League of Minnesota Cities Insurance Trust (LMCIT) for both price and coverages.
Consequently, only one quote from the LMCIT is being presented to the City Council
for consideration.
The insurance renewal is being presented to Council part way through the renewal
period due to LMCIT processing delays. Appropriate coverage was bound and has
been maintained during the past two and a half months.
➢ The total premium increased approximately 6% from the prior year as shown below.
The increase is a result of a new liability premium rating system implemented by the
LMCIT. The new rating system puts a stronger emphasis on exposures related to land
use, police, employment, and sewer back -ups. Cities with large police forces have
experienced an increase in liability premiums.
Per the conclusion reached by the City Council on April 16, 2013, the renewal
approval includes not waiving the monetary limit on tort liability.
Increase /Decrease
Coverage 2012/2013 2013/2014 Amount Percent
Property $ 123,804 $ 116,903 $ (6,901) -5.6%
Municipal Liability 150,528 180,163 29,635 19.7%
Auto Liab & Damage 47,188 46,115 (1,073) -2.3%
Mobile Property 10,212 10,057 (155) -1.5%
Blanket Bond 1,881 1,851 (30) -1.6%
Fireworks 225 225 - 0.0%
Boiler & Machinery 18,191 18,345 154 0.8%
Total premiums $ 352,029 $ 373,659 $ 21,630 6.1%
AD &D - Firefighters 2,519 2,519 $
(AD &D coverage is obtained via another insurance carrier)
ATTACHMENTS (0)
"l('0
0.0%
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
PUBLIC HEARING
A. PROJECT 1113, NORVIN OAKS STREET IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1113
( Norvin Oaks — Street Improvements) and authorize its certification to Dakota County for
collection.
FACTS:
• Project 1113 provided street improvements within Norvin Oaks, on Rusten Road, in
west central Eagan.
• The Final Assessment Roll was presented to the City Council on August 20, 2013,
with a public hearing scheduled for September 17, 2013, to formally present the final
costs associated with this public improvement to the affected benefitting properties.
• The final assessments for the assessable properties are approximately 5% more than
the estimate contained in the feasibility report presented at the public hearing held on
January 2, 2013.
• All notices have been published in the legal newspaper and sent to the affected
property owners informing them of this public hearing. An informational meeting
was held on September 9 to address all property owners' questions or concerns and
provide any additional information of interest. Of the 8 parcels being assessed, no
one attended the meeting.
ATTACHMENT:
• Final Assessment Report, pagesis through Sa\.
�9
FINAL ASSESSMENT REPORT
PROJECT PUBLIC HEARING DATES
Number: 1113 Assessment: September 17, 2013
Name: Norvin Oaks Project Approval: January 2, 2013
Final Feasibility
Rate Report Units
STREET
Surf. /Signs Single Family Res 1,202.10 1,140.00 Lot Eq
STREET
Assessment waiver - 4874 Rusten Rd 2,130.00 - Lot Eq
Contract Number of
Number Parcels
13 -03 8
Terms
5 yrs
Interest Amount
Rate Assessed
3.5% $ 11,746.80
$ 9,100.00 FR
t-1 Do
Variance City Variance
Actual to FR Financed Actual to FR
$ 2,646.80 $ 28,612.99 $ 3,212.99
29.1% $ 25,400.00 'FR 12.6%
City of Evan NO
To: Mayor and City Council
From: Aaron Nelson, Assistant City Engineer
Date: September 10, 2013
Subject: Final Assessment Roll, Project 1113
Norvin Oaks
At the public hearing on Jan 02, 2013, the City Council ordered Project 1113. In accordance with the feasibility report, the
following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Norvin
Oaks project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the
bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed
under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1113.
PROJECT COST
The total construction cost for this project is $29,826.70. This includes $29,394.57 paid to the contractors for the construction
of the improvements. Traffic and street signage was installed at a cost of $432.13. Other costs including engineering, design,
contract management, inspections, financing, legal, bonding, administration, and other totaling $10,533.09 were incurred,
resulting in a total improvement and project cost of $40,359.79. These other costs are allocated to the improvements
constructed in order to determine the cost of each improvement and the assessment rate.
IMPROVEMENT
Bituminous Mill & Overlay -
Norvin Oaks
CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY
COST COSTS COST REPORT
18,863.65 7,413.76 26,277.41 25,000.00
Street patch for 4874 Rusten Road 2,130.00 - 2,130.00 -
Concrete Curb & Gutter Repairs 8,833.05 3,119.33 11,952.38 9,500.00
29,826.70 10;533.09 40;359:79 34,500. -00
ASSESSMENTS
Trunk Assessments
No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in
this assessment roll.
Low Density Residential (Single Family) Improvements:
The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Norvin Oaks costs are assessable for Low
Density Residential (Single Family) properties. The improvement and assessment rate for the Low Density Residential (Single
Family) properties is computed as follows:
L19
Low Density Residential (Single Family) = 912.0 F.F. / 1,246.0 F.F = 73.20%
$26,277.41 (Bituminous Mill & Overlay - Norvin Oaks Cost) x 73.20% x 50% = $9,616.80
$9,616.80 = $1,202.10 /Unit
8 Units
The remaining frontage within the project area (26.80 %) is either sideyard or backyard property with no driveway access, or
not covered by assessment agreement, and therefore not assessable under the City's Assessment Policy.
Street patch for 4874 Rusten Road:
The property owner of 4874 Rusten Road requested the City repair the street damaged from installation of water and sewer
services to their property. An assessment waiver was signed, and the property owner agreed to be assessed for 100% of the
associated costs. The improvement and assessment amount for this property is computed as follows:
$2,130.00 (Street patch for 4874 Rusten Road Cost) = $2,130.00
$2,130.00 = $2,130.00 /Unit
1 Unit
ASSESSMENT TERMS:
The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on
the unpaid balance.
CITY REVENUES (RESPONSIBIL
IMPROVEMENT
Bituminous Mill & Overlay - Norvin Oaks
Street patch for 4874 Rusten Road
Concrete Curb & Gutter Repairs
Major Street Fund: $28,612.99
Aaron Nelson, P.E.
Reviewed
Pu lic Works Department
AL
Date
C : Russ Matthys, Director of Public Works
Mike Dougherty, City Attourney
Alexandra O'Leary, Accountant I
IMPROVEMENT ASSESSMENT
COST REVENUE
CITY
RESPONSIBILITY
26, 277.41 9,616.80 16, 660.61
2,130.00 2,130.00 -
11,952.38 - 11,952.38
40,359.79 11,746.80 28,612.99
50
SaLza=,
Finance a ment
Date
Final Assessment Roll
Project 1113 - Norvin Oaks
Rusten Road
R -1 Residential
P.I.N.
Lot Equivalent
Unit Assessment
Assessment Waiver
Total
2179 STORLAND ROAD
10- 52200 -01 -030
1
$1,202.10
$1,202.10
2183 STORLAND ROAD
10- 52200 -01 -020
1
$1,202.10
$1,202.10
4850 RUSTEN ROAD
10- 76150 -01 -010
1
$1,202.10
$1,202.10
4860 RUSTEN ROAD
10- 76150 -01 -020
1
$1,202.10
$1,202.10
4870 RUSTEN ROAD
10- 64925 -01 -010
1
$1,202.10
$1,202.10
Vacant Lot
10- 64925 -01 -020
1
$1,202.10
$2,130.00
$3,332.10
Vacant Lot
10- 19875 -01 -040
1
$1,202.10
$1,202.10
Vacant Lot
10- 19875 -01 -030
1
$1,202.10
$1,202.10
Subtotal
8
$9,616.80
$2,130.00
$11,746.80
8 SF Lots I Total Assessments 1 $11,746.80
xi _ ,Y�'1.;;F'_ I
LEGEND
Street Improvement 41
Assessabl
le Area Ll
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Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
PUBLIC HEARING
B. PROJECT 1103, LEXINGTON POINTE EIGHTH -TENTH
STREET IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1103
(Lexington Pointe Eighth -Tenth Additions — Street Improvements) and authorize its
certification to Dakota County for collection.
FACTS:
• Project 1103 provided street improvements on Coneflower Court, Jennifer Court,
Trillium Court, Walnut Ridge Drive, Wildflower Court, and Wildflower Lane in
south - central Eagan.
• The Final Assessment Roll was presented to the City Council on August 20, 2013,
with a public hearing scheduled for September 17, 2013, to formally present the final
costs associated with this public improvement to the affected benefitting properties.
• The final assessments for the assessable properties are approximately 6% less than the
estimate contained in the feasibility report presented at the public hearing held on
January 15, 2013.
• All notices have been published in the legal newspaper and sent to the affected
property owners informing them of this public hearing. An informational meeting
was held on September 9 to address all property owners' questions or concerns and
provide any additional information of interest. Of the 113 parcels being assessed, no
one attended the meeting.
ATTACHMENT:
• Final Assessment Report, pages 5LI through (0� .
63
PROJECT
Number: 1103
FINAL ASSESSMENT REPORT
PUBLIC HEARING DATES
Assessment: September 17, 2013
Lexigton Pointe Eighth -
Name: Tenth Project Approval: January 15, 2013
N
Final
Feasibility
Rate
Report
Units
STREET
Surf. /Signs Single Family Res
$805.70
$857.00
Lot Eq
Contract Number of Interest
Amount
Variance
City
Variance
Number Parcels Terms Rate
Assessed
Actual to FR
Financed
Actual to FR
13 -03 113 5 yrs 3.5%
$ 91,044.10
$ (5,755.90)
$ 170,248.30
$ (35,751.70)
$ 96,800.00 FR
-5.9%
$ 206,000.00 FR
-17.4%
N
4b� City of Eagan Memo
To: Mayor and City Council
From: Aaron Nelson, Assistant City Engineer
Date: September 10, 2013
Subject: Final Assessment Roll, Project 1103
Lexigton Pointe Eighth - Tenth
At the public hearing on Jan 15, 2013, the City Council ordered Project 1103. In accordance with the feasibility report, the
following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the
Lexigton Pointe Eighth - Tenth project. In accordance with the City Special Assessment Policy and the feasibility report, it was
proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The
improvements were completed under Contract 13 -03. The following information was used in the preparation of the
assessment roll for Proiect 1103.
PROJECT COST
The total construction cost for this project is $222,918.12. This includes $221,130.27 paid to the contractors for the
construction of the improvements. Traffic and street signage was installed at a cost of $1,787.85. Other costs including
engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling
$38,374.28 were incurred, resulting in a total improvement and project cost of $261,292.40. These other costs are allocated
to the improvements constructed in order to determine the cost of each improvement and the assessment rate.
CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY
IMPROVEMENT COST COSTS
Bituminous Mill & Overlay -
Lexington Pointe Eighth -Tenth 158,678.93
Concrete Curb & Gutter Repair 64,239.19
222,918.12
ASSESSMENTS___ ..
Trunk Assessments
COST REPORT
27,315.81
185, 994.74
197, 800.00
11,058.47
75,297.66
105,000.00
38,374.28
261,292.40
302,800.00
No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in
this assessment roll.
Residential Lots Improvements:
The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Lexington Pointe Eighth -Tenth costs are
assessable for Residential Lots properties. The improvement and assessment rate for the Residential Lots properties is
computed as follows:
Residential Lots = 10,679.0 F.F. / 10,906.0 F.F = 97.90%
$185,994.74 (Bituminous Mill & Overlay - Lexington Pointe Eighth -Tenth Cost) x 97.90% x 50% = $91,044.10
$91,044.10 = $805.70 / Unit
113 Units
56
The remaining frontage within the project area (2.10%) is either sideyard or backyard property with no driveway access, or not
covered by assessment agreement, and therefore not assessable under the City's Assessment Policy.
ASSESSMENT TERMS:
The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on
the unpaid balance.
CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT ASSESSMENT CITY
IMPROVEMENT
Bituminous Mill & Overlay - Lexington Pointe Eight[
Concrete Curb & Gutter Repair
Major Street Fund: $170,248.30
Aaron Nelson, P.E.
Reviewed
Publivworks Department
%// J
Date
c: Russ Matthys, Director of Public Works
Mike Dougherty, City Attourney
Alexandra O'Leary, Accountant I
COST
185,994.74
75, 297.66
REVENUE RESPONSIBILITY
91,044.10 94,950.64
75.297.66
261,292.40 91,044.10 170,248.30
Finance DqfAr ent ko
b �i�
Date
Final Assessment Roll
City Project 1103 Lexington Pointe 8th -10th
Trillium Court
R -1 Residential
P.I.N.
Lot
Equivalent
Unit
Assessment
Total
948 Trillium Ct.
10- 45094 -02 -090
1
$ 805.70
$ 805.70
949 Trillium Ct.
10- 45094 -02 -080
1
$ 805.70
$ 805.70
952 Trillium Ct.
10- 45094 -02 -100
1
$ 805.70
$ 805.70
953 Trillium Ct.
10- 45094 -02 -070
1
$ 805.70
$ 805.70
956 Trillium Ct.
10- 45094 -02 -110
1
$ 805.70
$ 805.70
957 Trillium Ct.
10- 45094 -02 -060
1
$ 805.70
$ 805.70
960 Trillium Ct.
10- 45094 -02 -120
1
$ 805.70
$ 805.70
961 Trillium Ct.
10- 45094 -02 -050
1
$ 805.70
$ 805.70
964 Trillium Ct.
10- 45094 -02 -130
1
$ 805.70
$ 805.70
965 Trillium Ct.
10- 45094 -02 -040
1
$ 805.70
$ 805.70
968 Trillium Ct.
10- 45094 -02 -140
1
$ 805.70
$ 805.70
969 Trillium Ct.
10- 45094 -02 -030
1
$ 805.70
$ 805.70
972 Trillium Ct.
10- 45094 -02 -150
1
$ 805.70
$ 805.70
973 Trillium Ct.
10- 45094 -02 -020
1
$ 805.70
$ 805.70
977 Trillium Ct.
10- 45094 -02 -010
1
$ 805.70
$ 805.70
981 Trillium Ct.
10- 45094 -01 -170
1
$ 805.70
$ 805.70
982 Trillium Ct.
10- 45094 -01 -010
1
$ 805.70
$ 805.70
984 Trillium Ct.
10- 45094 -01 -020
1
$ 805.70
$ 805.70
985 Trillium Ct.
10- 45094 -01 -160
1
$ 805.70
$ 805.70,
986 Trillium Ct.
10- 45094 -01 -030
1
$ 805.70
$ 805.70
989 Trillium Ct.
10- 45094 -01 -150
1
$ 805.70
$ 805.70
990 Trillium Ct.
10- 45094 -01 -040
1
$ 805.70
$ 805.70
993 Trillium Ct.
10- 45094 -01 -140
1
$ 805.70
$ 805.70
996 Trillium Ct.
10- 45094 -01 -050
1
$ 805.70
$ 805.70
997 Trillium Ct.
10- 45094 -01 -130
1
$ 805.70
$ 805.70
1001 Trillium Ct.
10- 45094 -01 -120
1
$ 805.70
$ 805.70
1002 Trillium Ct.
10- 45094 -01 -060
1
$ 805.70
$ 805.70
1005 Trillium Ct.
10- 45094 -01 -110
1
$ 805.70
$ 805.70
1006 Trillium Ct.
10- 45094 -01 -070
1
$ 805.70
$ 805.70
1009 Trillium Ct.
10- 45094 -01 -100
1
$ 805.70
$ 805.70
1010 Trillium Ct.
10- 45094 -01 -080
1
$ 805.70
$ 805.70
1013 Trillium Ct.
10- 45094 -01 -090
1
$ 805.70
$ 805.70
Subtotal
32
$ 25,782.40
Coneflower Court
R -1 Residential
P.I.N.
EquLot
valent
Ass ssment
Total
i�li
948 Coneflower Ct.
10- 45092 -01 -210
1
$ 805.70
$ 805.70
949 Coneflower Ct.
10- 45092 -01 -220
1
$ 805.70
$ 805.70
952 Coneflower Ct.
10- 45092 -01 -200
1
$ 805.70
$ 805.70
953 Coneflower Ct.
10- 45092 -01 -230
1
$ 805.70
$ 805.70
956 Coneflower Ct.
10- 45092 -01 -190
1
$ 805.70
$ 805.70
957 Coneflower Ct.
10- 45092 -01 -240
1
$ 805.70
$ 805.70
960 Coneflower Ct.
10- 45092 -01 -180
1
$ 805.70
$ 805.70
961 Coneflower Ct.
10- 45092 -01 -250
1
$ 805.70
$ 805.70
964 Coneflower Ct.
10- 45092 -01 -170
1
$ 805.70
$ 805.70
965 Coneflower Ct.
10- 45092 -01 -260
1
$ 805.70
$ 805.70
968 Coneflower Ct.
10- 45092 -01 -160
1
$ 805.70
$ 805.70
969 Coneflower Ct.
10- 45092 -01 -270
1
$ 805.70
$ 805.70
972 Coneflower Ct.
10- 45092 -01 -150
1
$ 805.70
$ 805.70
973 Coneflower Ct.
10- 45092 -01 -280
1
$ 805.70
$ 805.70
976 Coneflower Ct.
10- 45092 -02 -150
1
$ 805.70
$ 805.70
977 Coneflower Ct.
10- 45092 -02 -290
1
$ 805.70
$ 805.70
980 Coneflower Ct.
10- 45092 -02 -160
1
$ 805.70
$ 805.70
981 Coneflower Ct.
10- 45092 -02 -280
1
$ 805.70
$ 805.70
984 Coneflower Ct.
10- 45092 -02 -170
1
$ 805.70
$ 805.70
985 Coneflower Ct.
10- 45092 -02 -270
1
$ 805.70
$ 805.70
988 Coneflower Ct.
10- 45092 -02 -180
1
$ 805.70
$ 805.70
989 Coneflower Ct.
10- 45092 -02 -260
1
$ 805.70
$ 805.70
992 Coneflower Ct.
10- 45092 -02 -190
1
$ 805.70
$ 805.70
993 Coneflower Ct.
10- 45092 -02 -250
1
$ 805.70
$ 805.70
996 Coneflower Ct.
10- 45092 -02 -200
1
$ 805.70
$ 805.70
997 Coneflower Ct.
10- 45092 -02 -240
1
$ 805.70
$ 805.70
1000 Coneflower Ct.
10- 45092 -02 -210
1
$ 805.70
$ 805.70
1001 Coneflower Ct.
10- 45092 -02 -230
1
$ 805.70
$ 805.70
1004 Coneflower Ct.
10- 45092 -02 -220
1
$ 805.70
$ 805.70
Subtotal
29
$ 23,365.30
Wildflower
Court
-- - - -R -1 Residential
_ _ _ _ P:I.N.- - -- .
Lot
Unit
-_- Total -
__
Equivalent
Assessment
948 Wildflower Ct.
10- 45092 -01 -070
1
$ 805.70
$ 805.70
949 Wildflower Ct.
10- 45092 -01 -080
1
$ 805.70
$ 805.70
952 Wildflower Ct.
10- 45092 -01 -060
1
$ 805.70
$ 805.70
953 Wildflower Ct.
10- 45092 -01 -090
1
$ 805.70
$ 805.70
956 Wildflower Ct.
10- 45092 -01 -050
1
$ 805.70
$ 805.70
957 Wildflower Ct.
10- 45092 -01 -100
1
$ 805.70
$ 805.70
960 Wildflower Ct.
10- 45092 -01 -040
1
$ 805.70
$ 805.70
961 Wildflower Ct.
10- 45092 -01 -110
1
$ 805.70
$ 805.70
964 Wildflower Ct.
10- 45092 -01 -030
1
$ 805.70
$ 805.70
965 Wildflower Ct.
10- 45092 -01 -120
1
$ 805.70
$ 805.70
M�
968 Wildflower Ct.
10- 45092 -01 -020
1
$ 805.70
$ 805.70
969 Wildflower Ct.
10- 45092 -01 -130
1
$ 805.70
$ 805.70
972 Wildflower Ct.
10- 45092 -01 -010
1
$ 805.70
$ 805.70
973 Wildflower Ct.
10- 45092 -01 -140
1
$ 805.70
$ 805.70
976 Wildflower Ct.
10- 45092 -02 -010
1
$ 805.70
$ 805.70
977 Wildflower Ct.
10- 45092 -02 -140
1
$ 805.70
$ 805.70
980 Wildflower Ct.
10- 45092 -02 -020
1
$ 805.70
$ 805.70
981 Wildflower Ct.
10- 45092 -02 -130
1
$ 805.70
$ 805.70
984 Wildflower Ct.
10- 45092 -02 -030
1
$ 805.70
$ 805.70
985 Wildflower Ct.
10- 45092 -02 -120
1
$ 805.70
$ 805.70
988 Wildflower Ct.
10- 45092 -02 -040
1
$ 805.70
$ 805.70
989 Wildflower Ct.
10- 45092 -02 -110
1
$ 805.70
$ 805.70
992 Wildflower Ct.
10- 45092 -02 -050
1
$ 805.70
$ 805.70
993 Wildflower Ct.
10- 45092 -02 -100
1
$ 805.70
$ 805.70
996 Wildflower Ct.
10- 45092 -02 -060
1
$ 805.70
$ 805.70
997 Wildflower Ct.
10- 45092 -02 -090
1
$ 805.70
$ 805.70
1000 Wildflower Ct.
10- 45092 -02 -070
1
$ 805.70
$ 805.70
1001 Wildflower Ct.
10- 45092 -02 -080
1
$ 805.70
$ 805.70
$ 12,891.20
Subtotal
28
1 $ 22,559.60
Jennifer Court
R -1 Residential
P.I.N.
lot
Equivalent
Unit
Assessment
Total
4322 Jennifer Ct.
10- 45093 -02 -010
1
$ 805.70
$ 805.70
4323 Jennifer Ct.
10- 45093 -02 -160
1
$ 805.70
$ 805.70
4326 Jennifer Ct.
10- 45093 -02 -020
1
$ 805.70
$ 805.70
4327 Jennifer Ct.
10- 45093 -02 -150
1
$ 805.70
$ 805.70
4330 Jennifer Ct.
10- 45093 -02 -030
1
$ 805.70
$ 805.70
4331 Jennifer Ct.
10- 45093 -02 -140
1
$ 805.70
$ 805.70
4334 Jennifer Ct.
10- 45093 -02 -040
1
$ 805.70
$ 805.70
4335 Jennifer Ct.
10- 45093 -02 -130
1
$ 805.70
$ 805.70
4338 Jennifer Ct.
10- 45093 -02 -050
1
$ 805.70
$ 805.70
4339 Jennifer Ct.
10- 45093 -02 -120
1
$ 805.70
$ 805.70
4342 Jennifer Ct.
10- 45093 -02 -060
1
$ 805.70
$ 805.70
4343 Jennifer Ct.
10- 45093 -02 -110
1
$ 805.70
$ 805.70
4346 Jennifer Ct.
10- 45093 -02 -070
1
$ 805.70
$ 805.70
4347 Jennifer Ct.
10- 45093 -02 -100
1
$ 805.70
$ 805.70
4350 Jennifer Ct.
10- 45093 -02 -080
1
$ 805.70
$ 805.70
4351 Jennifer Ct.
10- 45093 -02 -090
1
$ 805.70
$ 805.70
Subtotal
16
$ 12,891.20
Walnut Ridge Drive
R -1 Residential
P.I.N.
Total
Equivalent
Ass ssment
I
1023 Walnut Ridge Dr
10- 45093 -01 -080
1
$ 805.70
$ 805.70
1027 Walnut Ridge Dr
10- 45093 -01 -070
1
$ 805.70
$ 805.70
1031 Walnut Ridge Dr
10- 45093 -01 -060
1
$ 805.70
$ 805.70
1035 Walnut Ridge Dr
10- 45093 -01 -050
1
$ 805.70
$ 805.70
1039 Walnut Ridge Dr
10- 45093 -01 -040
1
$ 805.70
$ 805.70
1043 Walnut Ridge Dr
10- 45093 -01 -030
1
$ 805.70
$ 805.70
1047 Walnut Ridge Dr
10- 45093 -01 -020
1
$ 805.70
$ 805.70
1051 Walnut Ridge Dr
10- 45093 -01 -010
1
$ 805.70
$ 805.70
Subtotal
8
$ 6,445.60
113 SF Lots Total SF Assessments $ 91,044.10
Total Assessments I $ 91,044.10
Mr
410� Lexington Pointe 8, 9 & 10th Additions
Street Revitalization - Project 1103
City d Fflo Street Improvement Area
W1
FIG. 2
Date: 12/11/2012
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
PUBLIC HEARING
C. PROJECT 1112, WENZEL FIRST ADDITION/ DEERWOOD PONDS
STREET IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1112
(Wenzel First Addition/Deerwood Ponds — Street Improvements) and authorize its
certification to Dakota County for collection.
FACTS:
• Project 1112 provided street improvements on Arbor Lane, Cashell Glen, Knob
Circle, Pond Wynde North, Pond Wynde South, Starbridge Court and Wenzel
Avenue in central Eagan.
• The Final Assessment Roll was presented to the City Council on August 20, 2013,
with a public hearing scheduled for September 17, 2013, to formally present the final
costs associated with this public improvement to the affected benefitting properties.
• The final assessments for the assessable properties are approximately 18% less than
the estimate contained in the feasibility report presented at the public hearing held on
January 2, 2013.
• All notices have been published in the legal newspaper and sent to the affected
property owners informing them of this public hearing. An informational meeting
was held on September 9 to address all property owners' questions or concerns and
provide any additional information of interest. Of the 175 parcels being assessed, no
one attended the meeting.
ATTACHMENT:
• Final Assessment Report, pages 6 through 91 .
.1
FINAL ASSESSMENT REPORT
PROJECT
Number: 1112
Wenzel First Addition /
Name: Deerwood Ponds
PUBLIC HEARING DATES
Assessment: September 17, 2013
Project Approval: January 2, 2013
Final Feasibility
Rate Report
Units
STREET
Surf. /Signs Single Family Res $668.20 $820.00 Lot Eq
STREET
Surf. /Signs Townhome Res $175.08 $214.00 TH Unit
Contract Number of Interest Amount
Variance
City
Variance
Number Parcels Terms Rate Assessed
Actual to FR
Financed
Actual to FR
13 -03 175 5 yrs 3.5% $ 59,733.08
$ (13,466.92)
$ 132,871.03
$ (9,728.97)
$ 73,200.00 FR
-18.4%
$ 142,600.00 FR
-6.8%
M
4011� City of Eagan demo
To: Mayor and City Council
From: Aaron Nelson, Assistant City Engineer
Date: September 10, 2013
Subject: Final Assessment Roll, Project 1112
Wenzel First Addition / Deerwood Ponds
At the public hearing on Jan 02, 2013, the City Council ordered Project 1112. In accordance with the feasibility report, the
following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the
Wenzel First Addition / Deerwood Ponds project. In accordance with the City Special Assessment Policy and the feasibility
report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties.
The improvements were completed under Contract 13 -03. The following information was used in the preparation of the
assessment roll for Project 1112.
PROJECT COST
The total construction cost for this project is $162,251.54. This includes $161,563.10 paid to the contractors for the
construction of the improvements. Traffic and street signage was installed at a cost of $688.44. Other costs including
engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling
$30,352.57 were incurred, resulting in a total improvement and project cost of $192,604.11. These other costs are allocated
to the improvements constructed in order to determine the cost of each improvement and the assessment rate.
CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY
IMPROVEMENT COST COSTS COST REPORT
Bituminous Mill & Overlay -
Wenzell First Addition &
Deerwood Ponds
Concrete curb & gutter repairs
ASSESSMENTS
Trunk Assessments
100,639.16 18,826.68 119,465.84 146,500.00__ . _
61,612.38 11,525.89 73,138.27 69,300.00
162,251.54
30,352.57
192,604.11 215, 8 00.00
No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in
this assessment roll.
Gq
Low Density Residential (Single Family) Improvements:
The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds
costs are assessable for Low Density Residential (Single Family) properties. The improvement and assessment rate for the Low
Density Residential (Single Family) properties is computed as follows:
Low Density Residential (Single Family) = 5,174.0 F.F. / 7,834.0 F.F = 66.00%
$119,465.84 (Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds Cost) x 66.00% x 50% =$39,423.80
$39,423.80 = $668.20 /Unit
59 Units
Low Density Residential (Townhome) Improvements:
The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds
costs are assessable for Low Density Residential (Townhome) properties. The improvement and assessment rate for the Low
Density Residential (Townhome) properties is computed as follows:
Low Density Residential (Townhome) = 2,660.0 F.F. / 7,834.0 F.F = 34.00%
$119,465.84 (Bituminous Mill & Overlay - Wenzell First Addition & Deerwood Ponds Cost) x 34.00% x 50% = $20,309.28
$20,309.28 = $175.08 /Unit
116 Units
ASSESSMENT TERMS:
The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on
the unpaid balance.
CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT ASSESSMENT CITY
IMPROVEMENT
Bituminous Mill & Overlay - Wenzell First Addition
& Deerwood Ponds
Concrete curb & gutter repairs
Major Street Fund: $132,871.03
Aaron Nelson, P. .
Reviewed
w-
7
U
Public orks epartment
��� -i�13
Date
c: Russ Matthys, Director of Public Works
Mike Dougherty, City Attourney
Alexandra O'Leary, Accountant I
COST
119,465.84
REVENUE RESPONSIBILITY
59,733.08 59,732.76
73,138.27 - 73,138.27
192,604.11 59, 733.08 13 2,871.03
�C�
Finance Dep r nt
r -7 Ll W
Date
Final Assessment Roll
Project 1112 - Wenzel 1st Addition
Cashell Glen
R -1 Residential
P.I.N.
i tlent
Equa
Assessment
Total
4076 CASHELL GLEN
10- 83570 -03 -010
1
$ 668.20
$ 668.20
4080 CASHELL GLEN
10- 83570 -03 -020
1
$ 668.20
$ 668.20
4084 CASHELL GLEN
10- 83570 -03 -030
1
$ 668.20
$ 668.20
4088 CASHELL GLEN
10- 83570 -03 -040
1
$ 668.20
$ 668.20
4092 CASH ELL GLEN
10- 83570 -03 -050
1
$ 668.20
$ 668.20
4096 CASHELL GLEN
10- 83570 -03 -060
1
$ 668.20
$ 668.20
4099 CASHELL GLEN
10- 83750 -04 -090
1
$ 668.20
$ 668.20
4100 CASHELL GLEN
10- 83570.03 -070
1
$ 668.20
$ 668.20
4103 CASHELL GLEN
10- 83570 -04 -100
1
$ 668.20
$ 668.20
4104 CASHELL GLEN
10- 83570 -03 -080
1
$ 668.20
$ 668.20
4107 CASHELL GLEN
10- 83570 -04 -110
1
$ 668.20
$ 668.20
4108 CASHELL GLEN
10- 83570 -03 -090
1
$ 668.20
$ 668.20
4111 CASHELL GLEN
10- 83570 -04 -120
1
$ 668.20
$ 668.20
4112 CASHELL GLEN
10- 83570 -03 -100
1
$ 668.20
$ 668.20
4115 CASHELL GLEN
10- 83570 -04 -130
1
$ 668.20
$ 668.20
4116 CASHELL GLEN
10- 83570 -03 -110
1
$ 668.20
$ 668.20
4119 CASHELL GLEN
10- 83570 -04 -140
1
$ 668.20
$ 668.20
4120 CASHELL GLEN
10- 83570 -03 -120
1
$ 668.20
$ 668.20
4123 CASHELL GLEN
10- 83750 -04 -150
1
$ 668.20
$ 668.20
4124 CASHELL GLEN
10- 83570 -03 -130
1
$ 668.20
$ 668.20
4127 CASH ELL GLEN
10- 83570 -04 -160
1
$ 668.20
$ 668.20
4128 CASHELL GLEN
10- 83570 -03 -140
1
$ 668.20
$ 668.20
4131 CASHELL GLEN
10- 19975 -04 -060
1
$ 668.20
$ 668.20
4132 CASHELL GLEN
10- 19975 -03 -010
1
$ 668.20
$ 668.20
4133 CASHELL GLEN
10- 83570 -04 -170
1
$ 668.20
$ 668.20
4135 CASHELL GLEN
10- 19975 -04 -010
1
$ 668.20
$ 668.20
4136 CASHELL GLEN
10- 19975 -03 -020
1
$ 668.20
$ 668.20
4140 CASHELL GLEN
10- 19975 -03 -030
1
$ 668.20
$ 668.20
4143 CASHELL GLEN
10- 19975 -04 -020
1
$ 668.20
$ 668.20
4144 CASHELL GLEN
10- 19975 -03 -040
1
$ 668.20
$ 668.20
4148 CASHELL GLEN
10- 19975 -03 -050
1
$ 668.20
$ 668.20
4152 CASHELL GLEN
10- 19975 -03 -060
1
$ 668.20
$ 668.20
4157 CASHELL GLEN
10- 19975 -04 -030
1
$ 668.20
$ 668.20
4160 CASHELL GLEN
10- 19975 -02 -010
1
$ 668.20
$ 668.20
4161 CASHELL GLEN
10- 19975 -04 -040
1
$ 668.20
$ 668.20
4164 CASHELL GLEN
10- 19975 -02 -020 _
1
$ 668.20
$ 668.20
4165 CASHELL GLEN
10- 19975 -04 -050
1
$ 668.20
$ 668.20
4168 CASHELL GLEN
10- 19975 -02 -030
1
$ 668.20
$ 668.20
4172 CASHELL GLEN
10- 19975 -02 -040
1
$ 668.20
$ 668.20
State of MN (Non- Assess)
10- 42500 -00 -080
Subtotal
39
$ 26,059.80
Wenzel Avenue
R -1 Residential
P.I.N.
t
Equivalent
Assessment
Total
4126 Wenzel Ave,
10- 83570 -04 -080
1
$ 668.20
$ 668.20
4132 Wenzel Ave.
10- 83570 -04 -070
1
$ 668.20
$ 668.20
4138 Wenzel Ave.
10- 83570 -04 -060
1
$ 668.20
$ 668.20
4144 Wenzel Ave.
10- 83570 -04 -050
1
$ 668.20
$ 668.20
4150 Wenzel Ave.
10- 83570 -04 -040
1
$ 668.20
$ 668.20
4156 Wenzel Ave.
10- 83570 -04 -030
1
$ 668.20
$ 668.20
Uw
4162 Wenzel Ave.
10- 83570 -04 -020
1
$ 668.20
$ 668.20
4168 Wenzel Ave.
10- 83570 -04 -010
1
$ 668.20
$ 668.20
$ 668.20
Subtotal
8
1
$ 5,345.60
Pond Wynde North
R -1 Residential
P.I.N.
t
Equivalent
Assessment
Total
1451 Pond Wynde N
10- 19975 -03 -110
1
$ 668.20
$ 668.20
1455 Pond Wynde N
10- 19975 -03 -100
1
$ 668.20
$ 668.20
1459 Pond Wynde N
10- 19975 -03 -090
1
$ 668.20
$ 668.20
1463 Pond Wynde N
10- 19975 -03 -080
1
$ 668.20
$ 668.20
1467 Pond Wynde N
10- 19975 -03 -070
1
$ 668.20
$ 668.20
4191 Pond Wynde S
Subtotal
5
$ 668.20
$ 3,341.00
Pond Wynde South
R -1 Residential
P.I.N.
Lot
Equivalent
Unit
Assessment
Total
4167 Pond Wynde S
10- 19975 -02 -070
1
$ 668.20
$ 668.20
4171 Pond Wynde S
10- 19975 -02 -060
1
$ 668.20
$ 668.20
4175 Pond Wynde S
10- 19975 -02 -050
1
$ 668.20
$ 668.20
4183 Pond Wynde S
10- 19975 -01 -010
1
$ 668.20
$ 668.20
4187 Pond Wynde S
10- 19975 -01 -020
1
$ 668.20
$ 668.20
4191 Pond Wynde S
10- 19975 -01 -030
1
$ 668.20
$ 668.20
4195 Pond Wynde S
10- 19975 -01 -040
1
$ 668.20
$ 668.20
4126 Arbor Ln.
Subtotal
7
$ 175.08
$ 4,677.40
Total SF Assessments 59 1 $ 39,423.80
Cashell Glenn
R -3 Residential
P.I.N.
Lot
Equivalent
Unit
Assessment
Total
4079 CASH ELL GLEN
10- 83570 -02 -010
1
$ 175.08
$ 175.08
4081 CASH ELL GLEN
10- 83570 -02 -020
1
$ 175.08
$ 175.08
4083 CASHELL GLEN
10- 83570 -02 -050
1
$ 175.08
$ 175.08
4085 CASHELL GLEN
10- 83570 -02 -060
1
$ 175.08
$ 175.08
4123 Arbor Ln.
Subtotal
4
$ 175.08
$ 700.32
Arbor Lane
R -3 Residential
P.I.N.
E ua
i t lent
Assessment
Total
4115 Arbor Ln,
10- 83570 -02 -070
1
$ 175.08
$ 175.08
4117 Arbor Ln.
10- 83570 -02 -080
1
$ 175.08
$ 175.08
4120 Ar o6 rLn.
10- 83570 -02 -140
1
175.08
$ 175.08
4122 Arbor Ln.
10- 83570 -02 -150
1
$ 175.08
$ 175.08
4123 Arbor Ln.
10- 83570 -02 -030
1
$ 175.08
$ 175.08
4124 Arbor Ln.
10- 83570 -02 -160
1
$ 175.08
$ 175.08
4125 Arbor Ln.
10- 83570 -02 -040
1
$ 175.08
$ 175.08
4126 Arbor Ln.
10- 83570 -02 -130
1
$ 175.08
$ 175.08
4128 Arbor Ln.
10- 83570 -02 -220
1
$ 175.08
$ 175.08
4129 Arbor Ln.
10- 83570 -02 -100
1
$ 175.08
$ 175.08
4130 Arbor Ln.
10- 83570 -02 -230
1
$ 175.08
$ 175.08
4131 Arbor Ln.
10- 83570 -02 -110
1
$ 175.08
$ 175.08
4132 Arbor Ln.
10- 83570 -02 -240
1
$ 175.08
$ 175.08
4133 Arbor Ln.
10- 83570 -02 -120
1
$ 175.08
$ 175.08
4134 Arbor Ln.
10- 83570 -02 -210
1
$ 175.08
$ 175.08
4135 Arbor Ln.
10- 83570 -02 -090
1
$ 175.08
$ 175.08
4136 Arbor Ln.
10- 83570 -01 -060
1
$ 175.08
$ 175.08
0
4137 Arbor Ln.
10- 83570 -02 -180
1
$ 175.08
$ 175.08
4138 Arbor Ln.
10- 83570 -01 -070
1
$ 175.08
$ 175.08
4139 Arbor Ln.
10- 83570 -02 -190
1
$ 175.08
$ 175.08
4140 Arbor Ln.
10- 83570 -01 -080
1
$ 175.08
$ 175.08
4141 Arbor Ln.
10- 83570 -02 -200
1
$ 175.08
$ 175.08
4142 Arbor Ln.
10- 83570 -01 -050
1
$ 175.08
$ 175.08
4143 Arbor Ln.
10- 83570 -02 -170
1
$ 175.08
$ 175.08
4144 Arbor Ln.
10- 83570 -01 -140
1
$ 175,08
$ 175.08
4145 Arbor Ln.
10- 83570 -01 -020
1
$ 175.08
$ 175.08
4146 Arbor Ln.
10- 83570 -01 -150
1
$ 175.08
$ 175.08
4147 Arbor Ln.
10- 83570 -01 -030
1
$ 175.08
$ 175.08
4148 Arbor Ln.
10- 83570 -01 -160
1
$ 175.08
$ 175.08
4149 Arbor Ln.
10- 83570 -01 -040
1
$ 175.08
$ 175.08
4150 Arbor Ln.
10- 83570 -01 -130
1
$ 175.08
$ 175.08
4151 Arbor Ln.
10- 83570 -01 -010
1
$ 175.08
$ 175.08
4152 Arbor Ln.
10- 83570 -01 -230
1
$ 175.08
$ 175.08
4153 Arbor Ln.
10- 83570 -01 -100
1
$ 175.08
$ 175.08
4154 Arbor Ln.
10- 83570 -01 -240
1
$ 175.08
$ 175.08
4155 Arbor Ln.
10- 83570 -01 -110
1
$ 175.08
$ 175.08
4156 Arbor Ln.
10- 83570 -01 -210
1
$ 175.08
$ 175.08
4157 Arbor Ln.
10- 83570 -01 -120
1
$ 175.08
$ 175.08
4158 Arbor Ln.
10- 83570 -01 -220
1
$ 175.08
$ 175.08
4159 Arbor Ln.
10- 83570 -01 -090
1
$ 175.08
$ 175.08
4160 Arbor Ln.
10- 83570 -01 -350
1
$ 175.08
$ 175.08
4161 Arbor Ln.
10- 83570 -01 -180
1
$ 175.08
$ 175.08
4162 Arbor Ln.
10- 83570 -01 -360
1
$ 175.08
$ 175.08
4163 Arbor Ln.
10- 83570 -01 -190
1
$ 175.08
$ 175.08
4164 Arbor Ln.
10- 83570 -01 -330
1
$ 175.08
$ 175.08
4165 Arbor Ln.
10- 83570 -01 -200
1
$ 175.08
$ 175.08
4166 Arbor Ln.
10- 83570 -01 -340
1
$ 175.08
$ 175.08
4167 Arbor Ln.
10- 83570 -01 -170
1
$ 175.08
$ 175.08
4168 Arbor Ln.
10- 83570 -01 -310
1
$ 175.08
$ 175.08
4169 Arbor Ln.
10- 83570 -01 -260
1
$ 175.08
$ 175.08
4170 Arbor Ln.
10- 83570 -01 -320
1
$ 175.08
$ 175.08
4171 Arbor Ln.
10- 83570 -01 -270
1
$ 175.08
$ 175.08
4172 Arbor Ln.
10- 83570 -01 -290
1
$ 175.08
$ 175.08
4173 Arbor Ln.
10- 83570 -01 -280
1
$ 175.08
$ 175,08
4174 Arbor Ln.
10- 83570 -01 -300
1
$ 175.08
$ 175.08
4175 Arbor Ln.
10- 83570 -01 -250
1
$ 175.08
$ 175.08
Subtotal
56
$ 9,804.48
Starbridge Court
R -3- Residential- - - - - --
---------- P;I.N --
Lot
Equivalent
Unit
Assessment
Total- -
4123 Starbridge Ct.
10- 83571 -01 -200
1
$ 175.08
$ 175.08
4127 Starbridge Ct.
10- 83571 -01 -190
1
$ 175.08
$ 175.08
4131 Starbridge Ct.
10- 83571 -01 -180
1
$ 175.08
$ 175.08
4135 Starbridge Ct.
10- 83571 -01 -170
1
$ 175.08
$ 175.08
4139 Starbridge Ct.
10- 83571 -01 -160
1
$ 175.08
$ 175.08
4143 Starbridge Ct.
10- 83571 -01 -150
1
$ 175.08
$ 175.08
4147 Starbridge Ct.
10- 83571 -01 -140
1
$ 175.08
$ 175.08
4150 Starbridge Ct.
10- 83571 -01 -210
1
$ 175.08
$ 175.08
4151 Starbridge Ct.
10- 83571 -01 -130
1
$ 175.08
$ 175.08
4154 Starbridge Ct.
10. 83571 -01 -220
1
$ 175.08
$ 175.08
4155 Starbridge Ct.
10- 83571 -01 -120
1
$ 175.08
$ 175.08
4158 Starbridge Ct.
10- 83571 -01 -230
1
$ 175.08
$ 175.08
4159 Starbridge Ct.
10- 83571 -01 -110
1
$ 175.08
$ 175.08
4162 Starbridge Ct.
10. 83571 -01 -240
1
$ 175.08
$ 175.08
Ir
4163 Starbridge Ct,
10- 83571 -01 -100
1
$ 175.08
$ 175.08
4166 Starbridge Ct.
10- 83571 -01 -250
1
$ 175.08
$ 175.08
4167 Starbridge Ct.
10- 83571 -01 -090
1
$ 175.08
$ 175.08
4170 Starbridge Ct.
10- 83571 -01 -260
1
$ 175.08
$ 175.08
4171 Starbridge Ct.
10- 83571 -01 -080
1
$ 175.08
$ 175.08
4174 Starbridge Ct.
10- 83571 -01 -270
1
$ 175.08
$ 175.08
4175 Starbridge Ct.
10- 83571 -01 -070
1
$ 175.08
$ 175.08
4178 Starbridge Ct.
10- 83571 -01 -280
1
$ 175.08
$ 175.08
4179 Starbridge Ct.
10- 83571 -01 -060
1
$ 175.08
$ 175.08
4182 Starbridge Ct.
10- 83571 -01 -290
1
$ 175.08
$ 175.08
4183 Starbridge Ct.
10- 83571 -01 -050
1
$ 175.08
$ 175.08
4186 Starbridge Ct.
10- 83571 -01 -300
1
$ 175.08
$ 175.08
4187 Starbridge Ct.
10- 83571 -01 -040
1
$ 175.08
$ 175.08
4190 Starbridge Ct.
10- 83571 -01 -310
1
$ 175.08
$ 175.08
4191 Starbridge Ct.
10- 83571 -01 -030
1
$ 175.08
$ 175.08
4194 Sta rbridge Ct.
10- 83571 -01 -320
1
$ 175.08
$ 175.08
4195 Starbridge Ct.
10- 83571 -01 -020
1
$ 175.08
$ 175.08
4198 Starbridge Ct.
10- 83571 -01 -330
1
$ 175.08
$ 175.08
4199 Starbridge Ct.
10- 83571 -01 -010
1
$ 175.08
$ 175.08
$ 175.08
Subtotal
33
1
$ 5,777.64
Knob Circle
R -3 Residential
P'I'N'
tTotal
Equivalent
Ass ssment
4150 Knob Cir.
10- 42500 -02 -023
1
$ 175.08
$ 175.08
4152 Knob Cir.
10- 42500 -02 -022
1
$ 175.08
$ 175.08
4154 Knob Cir.
10- 42500 -02 -021
1
$ 175.08
$ 175.08
4156 Knob Cir.
10- 42500 -02 -020
1
$ 175.08
$ 175.08
4158 Knob Cir.
10- 42500 -02 -019
1
$ 175.08
$ 175.08
4160 Knob Cir.
10- 42500 -02 -018
1
$ 175.08
$ 175.08
4164 Knob Cir.
10- 42500 -02 -017
1
$ 175.08
$ 175.08
4166 Knob Cir.
10- 42500 -02 -016
1
$ 175.08
$ 175.08
4168 Knob Cir.
10- 42500 -02 -015
1
$ 175.08
$ 175.08
4170 Knob Cir.
10- 42500 -02 -014
1
$ 175.08
$ 175.08
4172 Knob Cir.
10- 42500 -02 -013
1
$ 175.08
$ 175.08
4174 Knob Cir.
10- 42500 -02 -012
1
$ 175.08
$ 175.08
4180 Knob Cir.
10- 42500 -02 -011
1
$ 175.08
$ 175.08
4182 Knob Cir.
10- 42500 -02 -010
1
$ 175.08
$ 175.08
4184 Knob Cir.
10- 42500 -02 -009
1
$ 175.08
$ 175.08
4186 Knob Cir.
10- 42500 - 02.008
1
$ 175.08
$ 175.08
4188 Knob Cir.
10- 42500 -02 -007
1
$ 175.08
$ 175.08
4192 Knob Cir.
10- 42500 -02 -006
1
$ 175.08
$ 175.08
4194 Knob Cir.
10- 42500 -02 -005
1
$ 175.08
$ 175.08
4196 -Knob Cir:
10- 42500 -02 -004
1
-V 175.08
$ 175.08
4197 Knob Cir.
10- 42500 -02 -001
1
$ 175.08
$ 175.08
4198 Knob Cir.
10- 42500 -02 -003
1
$ 175.08
$ 175.08
4199 Knob Cir.
10- 42500 -02 -002
1
$ 175.08
$ 175.08
Subtotal
23
$ 4,026.84
Total R -3 Assessments 116 1 $ 20,309.28
Total Assessments 175 1 $ 59,733.08
0
41o� Wenzel First Add. / Deerwood Ponds
Street Revitalization - Project 1112
Cito of FgoRD Street Improvement Axea
FIG. 2A
Date: 11/26/2012
4?� Wenzel First Add. / Deerwood Ponds
Street Revitalization - Project 1112
City of F�o�n Street Improvement Area
riI
FIG. 2B
Date- 11/26/2012
WAMEMM
Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
PUBLIC HEARING
D. PROJECT 1102, WESTON HILLS/WESTON HILLS SECOND
STREET IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1102
(Weston Hills /Weston Hills Second — Street Improvements) and authorize its certification
to Dakota County for collection.
FACTS:
• Project 1102 provided street improvements on Bristol Boulevard, Stratford Lane,
Weston Hills Court, Weston Hills Drive, and Weston Hills Place in southeast Eagan.
• The Final Assessment Roll was presented to the City Council on August 20, 2013,
with a public hearing scheduled for September 17, 2013, to formally present the final
costs associated with this public improvement to the affected benefitting properties.
• The final assessments for the assessable properties are approximately 36% less than
the estimate contained in the feasibility report presented at the public hearing held on
January 15, 2013.
• All notices have been published in the legal newspaper and sent to the affected
property owners informing them of this public hearing. An informational meeting
was held on September 9 to address all property owners' questions or concerns and
provide any additional information of interest. Of the 131 parcels being assessed, no
one attended the meeting.
ATTACHMENT:
• Final Assessment Report, pages'13 through V.
,] a
FINAL ASSESSMENT REPORT
PROJECT
Number: 1102
Name: Weston Hills Additions
PUBLIC HEARING DATES
Assessment: September 17, 2013
Project Approval: January 15, 2013
Final Feasibility
Rate Report
STREET
Surf. /Signs Single Family Res $639.18 1,000
Contract Number of
Number Parcels Terms
13 -03 131 5 yrs
Interest Amount
Rate Assessed
3.5% $ 83,732.58
$ 131,000.00 FR
X-1 3
Units
Lot Eq
Variance City
Actual to FR Financed
$ (47,267.42) $ 148,161.36
-36.1% $ 218,900.00 FR
Variance
Actual to FR
$ (70,738.64)
-32.3%
City of Eagan demo
To: Mayor and City Council
From: Aaron Nelson, Assistant City Engineer
Date: September 10, 2013
Subject: Final Assessment Roll, Project 1102
Weston Hills Additions
At the public hearing on Jan 15, 2013, the City Council ordered Project 1102. In accordance with the feasibility report, the
following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the
Weston Hills Additions project. In accordance with the City Special Assessment Policy and the feasibility report, it was
proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The
improvements were completed under Contract 13 -03. The following information was used in the preparation of the
assessment roll for Project 1102.
PROJECT COST
The total construction cost for this project is $195,427.95. This includes $193,898.65 paid to the contractors for the
construction of the improvements. Traffic and street signage was installed at a cost of $1,529.30. Other costs including
engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling
$36,465.99 were incurred, resulting in a total improvement and project cost of $231,893.94. These other costs are allocated
to the improvements constructed in order to determine the cost of each improvement and the assessment rate.
CONSTRUCTION OTHER
IMPROVEMENT COST COSTS
Bituminous Mill &Overlay -
Weston Hills Additions 143,866.54
Concrete Curb & Gutter Repair 51,561.41
195,427.95
IMPROVEMENT FEASIBILITY
COST
REPORT
26,844.86 170,711.40 266,200.00
9,621.13 61,182.54 83,700.00
36,465.99 231,893.94 349,900.00
ASSESSMENTS
Trunk Assessments
No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in
this assessment roll.
Residential Lots Improvements:
The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Weston Hills Additions costs are assessable for
Residential Lots properties. The improvement and assessment rate for the Residential Lots properties is computed as follows:
Residential Lots = 14,577.0 F.F. / 14,854.0 F.F = 98.10%
$170,711.40 (Bituminous Mill & Overlay - Weston Hills Additions Cost) x 98.10% x 50% _ $83,732.58
$83,732.58 = $639.18 /Unit
131 Units
I-I
ASSESSMENT TERMS:
The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on
the unpaid balance.
CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT
IMPROVEMENT ASSESSMENT CITY
COST REVENUE RESPONSIBILITY
Bituminous Mill & Overlay - Weston Hills Additions 170,711.40
Concrete Curb & Gutter Repair 61,182.54
Major Street Fund: $148,161.36
Aaron Nelson, P.E.
Reviewed
02L4-- ,410,1-I
Publi orks Department
612-711-3
Date
c: Russ Matthys, Director of Public Works
Mike Dougherty, City Attourney
Alexandra O'Leary, Accountant I
231,893.94
95
83,732.58
86,978.82
61,182.54
83,732.58 148,161.36
Finance Depa ent N0
�3�a����
Date
Final Assessment Roll
City Project 1102 Weston Hills
Weston Hills Court
R -1 Residential
P.I.N.
Lot Equivalent
Unit
Assessment
Total
505 Weston Hills Ct.
10- 83750 -01 -010
1
$ 639,18
$ 639.18
509 Weston Hills Ct.
10- 83750 -01 -020
1
$ 639.18
$ 639.18
512 Weston Hills Ct.
10- 83750 -01 -180
1
$ 639.18
$ 639.18
513 Weston Hills Ct.
10- 83750 -01 -030
1
$ 639.18
$ 639.18
516 Weston Hills Ct.
10- 83750 -01 -170
1
$ 639.18
$ 639.18
517 Weston Hills Ct.
10- 83750 -01 -040
1
$ 639.18
$ 639.18
520 Weston Hills Ct.
10- 83750 -01 -160
1
$ 639.18
$ 639.18
521 Weston Hills Ct.
10- 83750 -01 -050
1
$ 639.18
$ 639.18
524 Weston Hills Ct.
10- 83750 -01 -150
1
$ 639.18
$ 639.18
525 Weston Hills Ct.
10- 83750 -01 -060
1
$ 639.18
$ 639.18
528 Weston Hills Ct.
10- 83750 -01 -140
1
$ 639.18
$ 639.18
529 Weston Hills Ct.
10- 83750 -01 -070
1
$ 639.18
$ 639.18
532 Weston Hills Ct.
10- 83750 -01 -130
1
$ 639.18
$ 639.18
533 Weston Hills Ct.
10- 83750 -01 -080
1
$ 639.18
$ 639.18
536 Weston Hills Ct.
10- 83750 -01 -120
1
$ 639.18
$ 639.18
537 Weston Hills Ct.
10- 83750 -01 -090
1
$ 639.18
$ 639.18
540 Weston Hills Ct.
10- 83750 -01 -110
1
$ 639.18
$ 639.18
541 Weston Hills Ct.
10- 83750 -01 -100
1
$ 639.18
$ 639.18
4700 Bristol Blvd.
Subtotal
18
$ 639.18
1 $ 11,505.24
Bristol Boulevard
R -1 Residential
P.I.N.
Lot Equivalent
Unit
Assessment
Total
4646 Bristol Blvd.
10- 83750 -03 -020
1
$ 639.18
$ 639.18
4649 Bristol Blvd.
10- 83750 -01 -240
1
$ 639.18
$ 639.18
4652 Bristol Blvd.
10- 83750 -03 -030
1
$ 639.18
$ 639.18
4655 Bristol Blvd.
10- 83750 -01 -250
1
$ 639.18
$ 639.18
4658 Bristol Blvd.
10- 83750 -03 -040
1
$ 639.18
$ 639.18
4661 Bristol Blvd.
10- 83750 -01 -260
1
$ 639.18
$ 639.18
4664 Bristol Blvd.
10- 83750 -03 -050
1
$ 639.18
$ 639.18
4667 Bristol Blvd.
10- 83750 -01 -270
1
$ 639.18
$ 639.18
4670 Bristol Blvd.
10- 83750 -03 -060
1
$ 639.18
$ 639.18
4673 Bristol Blvd.
10- 83750 -01 -280
1
$ 639.18
$ 639.18
4676 Bristol Blvd.
10- 83750 -03 -070
1
$ 639.18
$ 639.18
4679 Bristol Blvd.
10- 83750 -01 -290
1
$ 639.18
$ 639.18
4682 Bristol Blvd.
10- 83750 -03 -080
1
$ 639.18
$ 639.18
4685 Bristol -Blvd:
-10--83750--01--300-
1
-$ 639..18
$ -6-3-9-. IK
4688 Bristol Blvd.
10- 83750 -03 -090
1
$ 639.18
$ 639.18
4691 Bristol Blvd.
10- 83750 -01 -310
1
$ 639.18
$ 639.18
4694 Bristol Blvd.
10- 83750 -03 -100
1
$ 639.18
$ 639.18
4697 Bristol Blvd.
10- 83750 -01 -320
1
$ 639.18
$ 639.18
4700 Bristol Blvd.
10- 83751 -04 -170
1
$ 639.18
$ 639.18
4703 Bristol Blvd.
10- 83750 -01 -331
1
$ 639.18
$ 639.18
4706 Bristol Blvd.
10- 83751 -04 -160
1
$ 639.18
$ 639.18
4709 Bristol Blvd.
10- 83751 -01 -011
1
$ 639.18
$ 639.18
4712 Bristol Blvd.
10- 83751 -04 -150
1
$ 639.18
$ 639.18
4715 Bristol Blvd.
10- 83751 -01 -020
1
$ 639.18
$ 639.18
4718 Bristol Blvd.
10- 83751 -04 -140
1
$ 639.18
$ 639.18
4721 Bristol Blvd.
10- 83751 -01 -030
1
$ 639.18
$ 639.18
4724 Bristol Blvd.
10- 83751 -04 -130
1
$ 639.18
$ 639.18
4727 Bristol Blvd.
10- 83751 -01 -040
1
$ 639.18
$ 639.18
4733 Bristol Blvd.
10- 83751 -01 -050
1
$ 639.18
$ 639.18
K`J
4739 Bristol Blvd.
10- 83751 -01 -060
1
$ 639.18
$ 639.18
4745 Bristol Blvd.
10- 83751 -01 -070
1
$ 639.18
$ 639.18
4751 Bristol Blvd.
10- 83751 -01 -080
1
$ 639.18
$ 639.18
4757 Bristol Blvd.
10- 83751 -01 -090
1
$ 639.18
$ 639.18
$ 639.18
Subtotal
33
1
$ 21,092.94
Stratford Lane
R -1 Residential
P.I.N.
Lot Equivalent
Unit
Assessment
Total
4661 Stratford Lane
10- 83751 -04 -010
1
$ 639.18
$ 639.18
4664 Stratford Lane
10- 83751 -05 -010
1
$ 639.18
$ 639.18
4665 Stratford Lane
10- 83751 -04 -020
1
$ 639.18
$ 639.18
4668 Stratford Lane
10- 83751 -05 -300
1
$ 639.18
$ 639.18
4669 Stratford Lane
10- 83751 -04 -030
1
$ 639.18
$ 639.18
4670 Stratford Lane
10- 83751 -05 -290
1
$ 639.18
$ 639.18
4673 Stratford Lane
10- 83751 -04 -040
1
$ 639.18
$ 639.18
4674 Stratford Lane
10- 83751 -05 -280
1
$ 639.18
$ 639.18
4677 Stratford Lane
10- 83751 -04 -050
1
$ 639.18
$ 639.18
4678 Stratford Lane
10- 83751 -05 -270
1
$ 639.18
$ 639.18
4681 Stratford Lane
10- 83751 -04 -060
1
$ 639.18
$ 639.18
4682 Stratford Lane
10- 83751 -05 -260
1
$ 639.18
$ 639.18
4685 Stratford Lane
10- 83751 -04 -070
1
$ 639.18
$ 639.18
4686 Stratford Lane
10- 83751 -05 -250
1
$ 639.18
$ 639.18
4689 Stratford Lane
10- 83751 -04 -080
1
$ 639.18
$ 639.18
4690 Stratford Lane
10- 83751 -05 -240
1
$ 639.18
$ 639.18
4693 Stratford Lane
10- 83751 -04 -090
1
$ 639.18
$ 639.18
4694 Stratford Lane
10- 83751 -05 -230
1
$ 639.18
$ 639.18
4697 Stratford Lane
10- 83751 -04 -100
1
$ 639.18
$ 639.18
4698 Stratford Lane
10- 83751 -05 -220
1
$ 639.18
$ 639.18
4701 Stratford Lane
10- 83751 -04 -110
1
$ 639.18
$ 639.18
4702 Stratford Lane
10- 83751 -05 -210
1
$ 639.18
$ 639.18
4705 Stratford Lane
10- 83751 -04 -120
1
$ 639.18
$ 639.18
4706 Stratford Lane
10- 83751 -05 -200
1
$ 639.18
$ 639.18
4709 Stratford Lane
10- 83751 -01 -100
1
$ 639.18
$ 639.18
4713 Stratford Lane
10- 83751 -01 -110
1
$ 639.18
$ 639.18
4717 Stratford Lane
10- 83751 -01 -120
1
$ 639.18
$ 639.18
4721 Stratford Lane
10- 83751 -01 -130
1
$ 639.18
$ 639.18
4725 Stratford Lane
10- 83751 -01 -140
1
$ 639.18
$ 639.18
Subtotal
29
$ 18,536.22
Weston Hills Drive
R -1 Residential
P.I.N.
Lot Equivalent
Unit
Assessment
Total
4795 Weston -Hills -Drive
- -IM375 -r -01= 150 -
- - -1
-$ 639...18 -
-$ 639.. -18-
4790 Weston Hills Drive
10- 83751 -02 -160
1
$ 639.18
$ 639.18
4737 Weston Hills Drive
10- 83751 -05 -190
1
$ 639.18
$ 639.18
4731 Weston Hills Drive
10- 83751 -05 -180
1
$ 639.18
$ 639.18
4725 Weston Hills Drive
10- 83751 -05 -170
1
$ 639.18
$ 639.18
4724 Weston Hills Drive
10- 83751 -02 -150
1
$ 639.18
$ 639.18
4720 Weston Hills Drive
10- 83751 -02 -140
1
$ 639.18
$ 639.18
4719 Weston Hills Drive
10- 83751 -05 -160
1
$ 639.18
$ 639.18
4716 Weston Hills Drive
10- 83751 -02 -130
1
$ 639.18
$ 639.18
4713 Weston Hills Drive
10- 83751 -05 -150
1
$ 639.18
$ 639.18
4712 Weston Hills Drive
10- 83751 -02 -120
1
$ 639.18
$ 639.18
4708 Weston Hills Drive
10- 83751 -02 -110
1
$ 639.18
$ 639.18
4707 Weston Hills Drive
10. 83751 -05 -140
1
$ 639.18
$ 639.18
4704 Weston Hills Drive
10- 83751 -02 -100
1
$ 639.18
$ 639.18
4701 Weston Hills Drive
10- 83751 -05 -130
1
$ 639.18
$ 639.18
4700 Weston Hills Drive
10- 83751 -02 -090
1
$ 639.18
$ 639.18
`1'1
4696 Weston Hills Drive
10- 83751 -02 -080
1
$ 639.18
$ 639.18
4692 Weston Hills Drive
10- 83751 -02 -070
1
$ 639.18
$ 639.18
4688 Weston Hills Drive
10- 83751 -02 -060
1
$ 639.18
$ 639.18
4684 Weston Hills Drive
10- 83751 -02 -050
1
$ 639.18
$ 639.18
4683 Weston Hills Drive
10- 83751 -05 -040
1
$ 639.18
$ 639.18
4680 Weston Hills Drive
10- 83751 -02 -040
1
$ 639.18
$ 639.18
4677 Weston Hills Drive
10- 83751 -05 -030
1
$ 639.18
$ 639.18
4676 Weston Hills Drive
10- 83751 -02 -030
1
$ 639.18
$ 639.18
4672 Weston Hills Drive
10- 83751 -02 -020
1
$ 639.18
$ 639.18
4671 Weston Hills Drive
10- 83751 -05 -020
1
$ 639.18
$ 639.18
4668 Weston Hills Drive
10- 83751 -02 -010
1
$ 639.18
$ 639.18
4664 Weston Hills Drive
10- 83751 -03 -010
1
$ 639.18
$ 639.18
4660 Weston Hills Drive
10- 83750 -02 -090
1
$ 639.18
$ 639.18
4654 Weston Hills Drive
10- 83750 -02 -080
1
$ 639.18
$ 639.18
4653 Weston Hills Drive
10- 83750 -03 -010
1
$ 639.18
$ 639.18
4648 Weston Hills Drive
10- 83750 -02 -070
1
$ 639.18
$ 639.18
4642 Weston Hills Drive
10- 83750 -02 -060
1
$ 639.18
$ 639.18
4641 Weston Hills Drive
10- 83750 -01 -230
1
$ 639.18
$ 639.18
4636 Weston Hills Drive
10- 83750 -02 -050
1
$ 639.18
$ 639.18
4635 Weston Hills Drive
10- 83750 -01 -220
1
$ 639.18
$ 639.18
4630 Weston Hills Drive
10- 83750 -02 -040
1
$ 639.18
$ 639.18
4629 Weston Hills Drive
10- 83750 -01 -210
1
$ 639.18
$ 639.18
4624 Weston Hills Drive
10- 83750 -02 -030
1
$ 639.18
$ 639.18
4623 Weston Hills Drive
10- 83750 -01 -200
1
$ 639.18
$ 639.18
4618 Weston Hills Drive
10- 83750 -02 -020
1
$ 639.18
$ 639.18
4617 Weston Hills Drive
10- 83750 -01 -190
1
$ 639.18
$ 639.18
4612 Weston Hills Drive
10- 83750 -02 -010
1
$ 639.18
$ 639.18
Subtotal
43
$ 27,484.74
Weston Hills
Place
R -1 Residential
P.I.N.
Lot Equivalent
Unit
Assessment
Total
504 Weston Hills Place
10- 83751 -05 -120
1
$ 639.18
$ 639.18
505 Weston Hills Place
10- 83751 -05 -050
1
$ 639.18
$ 639.18
508 Weston Hills Place
10- 83751 -05 -110
1
$ 639.18
$ 639.18
509 Weston Hills Place
10- 83751 -05 -060
1
$ 639.18
$ 639.18
512 Weston Hills Place
10- 83751 -05 -100
1
$ 639.18
$ 639.18
513 Weston Hills Place
10- 83751 -05 -070
1
$ 639.18
$ 639.18
516 Weston Hills Place
10- 83751 -05 -090
1
$ 639.18
$ 639.18
517 Weston Hills Place
10- 83751 -05 -080
1
$ 639.18
$ 639.18
Subtotal
8
$ 5,113.44
Total SF Assessments 131 1 $ 83,732.58
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Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
PUBLIC HEARING
E. PROJECT 1104, OAK RIDGE FAMILY HOUSING
STREET IMPROVEMENTS
FINAL ASSESSMENT HEARING
ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1104
(Oak Ridge Family Housing — Street Improvements) and authorize its certification to
Dakota County for collection.
FACTS:
• Project 1104 provided street improvements on Clemson Drive in central Eagan, north
of Cliff Road and east of Johnny Cake Ridge Road.
• The Final Assessment Roll was presented to the City Council on August 20, 2013,
with a public hearing scheduled for September 17, 2013, to formally present the final
costs associated with this public improvement to the affected benefitting properties.
• The final assessments for the assessable properties are approximately 29% less than
the estimate contained in the feasibility report presented at the public hearing held on
January 2, 2013.
• All notices have been published in the legal newspaper and sent to the affected
property owners informing them of this public hearing. An informational meeting
was held on September 9 to address all property owners' questions or concerns and
provide any additional information of interest. Of the 3 parcels being assessed, no
one attended the meeting.
ATTACHMENT:
• Final Assessment Report, pagesbD\ through �.
181
FINAL ASSESSMENT REPORT
PROJECT
Number: 1104
Oak Ridge Family
Name: Housing (Clemson Drive)
PUBLIC HEARING DATES
Assessment: September 17, 2013
Project Approval: January 2, 2013
Final
Feasibility
Rate
Report
Units
STREET
Surf./signs
Townhome Res
$8.28
$11.60
F. F.
STREET
Surf. /Signs
- Comm Park
$12.41
$17.40
F. F.
STREET
Surf. /Signs
- Direct Access
$12.41
$17.40
F. F.
Contract Number of
Interest Amount
Variance
City
Variance
Number
Parcels _Terms
Rate Assessed
Actual to FR
Financed
Actual to FR
13 -03
3 10 yrs
3.5% $ 19,117.32
$ (7,682.68)
$ 38,565.17
$ (4,634.83)
$ 26,800.00 FR
-28.7%
$ 43,200.00 FR
-10.7%
City of Eagan Memo
To: Mayor and City Council
From: Aaron Nelson, Assistant City Engineer
Date: September 10, 2013
Subject: Final Assessment Roll, Project 1104
Oak Ridge Family Housing (Clemson Drive)
At the public hearing on Jan 02, 2013, the City Council ordered Project 1104. In accordance with the feasibility report, the
following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Oak
Ridge Family Housing (Clemson Drive) project. In accordance with the City Special Assessment Policy and the feasibility report,
it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The
improvements were completed under Contract 13 -03. The following information was used in the preparation of the
assessment roll for Proiect 1104.
PROJECT COST
The total construction cost for this project is $44,911.97. This includes $44,372.68 paid to the contractors for the construction
of the improvements. Traffic and street signage was installed at a cost of $539.29. Other costs including engineering, design,
contract management, inspections, financing, legal, bonding, administration, and other totaling $12,770.52 were incurred,
resulting in a total improvement and project cost of $57,682.49. These other costs are allocated to the improvements
constructed in order to determine the cost of each improvement and the assessment rate.
IMPROVEMENT
Bituminous Mill & Overlay --Oa
Ridge Family Housing (Clemson
Drive)
Repair Existing Curb & Gutter
CONSTRUCTION
COST
29,140.45
15,771.52
44,911.97
OTHER IMPROVEMENT FEASIBILITY
COSTS COST REPORT
8,285.96 37,426.41 52,400.00
4,484.56 20,256.08 17,600.00
12,770.52 57,682.49 70,000.00
ASSESSMENTS
Trunk Assessments
No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in
this assessment roll.
High Density Residential Lots (113) Improvements:
The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive)
costs are assessable for High Density Residential Lots (113) properties. A 15% credit will be applied (5% for each of 3 years) for
not reaching a 20 year life expectancy. Therefore, only 85% of the costs for this project are assessable. The improvement and
assessment rate for the High Density Residential Lots (113) properties is computed as follows:
High Density Residential Lots (113) = 891.0 F.F. / 1,920.0 F.F = 46.40%
$37,426.41 (Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) Cost) x 46.40% x 50% x 85.0% = $7,377.48
$7,377.48 = $8.28 / Front Foot
891 Front Feet
c�3
Community Park Improvements:
The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive)
costs are assessable for Community Park properties. A 15% credit will be applied (5% for each of 3 years) for not reaching a 20
year life expectancy. Therefore, only 85% of the costs for this project are assessable. The improvement and assessment rate
for the Community Park properties is computed as follows:
Community Park = 523.0 F.F. / 1,920.0 F.F = 27.20%
$37,426.41 (Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) Cost) x 27.20% x 75% x 85.0% = $6,490.42
$6,490.42 = $12.41 / Front Foot
523 Front Feet
Public Facility Lots Improvements:
The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive)
costs are assessable for Public Facility Lots properties. A 15% credit will be applied (5% for each of 3 years) for not reaching a
20 year life expectancy. Therefore, only 85% of the costs for this project are assessable. The improvement and assessment
rate for the Public Facility Lots properties is computed as follows:
% Public Facility Lots =
423.0 F.F. / 1,920.0 F.F = 22.00%
$37,426.41 (Bituminous Mill & Overlay - Oak Ridge Family Housing (Clemson Drive) Cost) x 22.00% x 75% x 85.0% = $5,249.42
$5,249.42 = $12.41 /Front Foot
423 Front Feet
The remaining frontage within the project area (4.40 %) is either sideyard or backyard property with no driveway access, or not
covered by assessment agreement, and therefore not assessable under the City's Assessment Policy.
ASSESSMENT TERMS:
The assessments are proposed for a term of 10 years for non - residential properties. The interest rate is 3.5% per
annum on the unpaid balance.
CITY REVENUES (RESPONSIBILITY)
IMPROVEMENT ASSESSMENT CITY
IMPROVEMENT COST
Bituminous Mill & Overlay - Oak Ridge Family
Housing (Clemson Drive)
Repair Existing Curb & Gutter
Major Street Fund: $38,565.17
Aaron Nelson, P.E.
Reviewed
C C'
4, X42
PdIdlic Works Department
Date
c: Russ Matthys, Director of Public Works
Mike Dougherty, City Attourney
Alexandra O'Leary, Accountant I
REVENUE RESPONSIBILITY
37,426.41 19,117.32 18,309.09
20,256.08 - 20,256.08
57,682.49 19,117.32 38,565.17
MW
Finance Dep t nt
) f�
Date
Final Assessment Roll
City Project 1104 Oak Ridge Family Homes (Clemson Dr)
Clemson Drive
R -3 Residential
P.I.N.
Front Foot
Rate /F.F.
Total
Eagan Family Housing Ltd Partnership
10- 53750 -01 -010
891
$ 8.28
$ 7,377.48
Clemson Drive
PF - Public Facility
P.I.N.
Front Foot
Rate /F.F.
Total
4350 Johnny Cake Ridge Rd.
10- 84450 -01 -010
423
$ 12.41
$ 5,249.42
P - Parks
P.I.N.
Front Foot
Rate /F.F.
Total
Downing Park
10- 84450 -00 -010
523
$ 12.411
$ 6,490.42
Total Assessments 1 $ 19,117.32
�J
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Agenda Information Memo
September 17, 2013 Eagan City Council Meeting
OLD BUSINESS
A. ORDINANCE AMENDMENT
PRIVATE FIRE HYDRANT INSPECTION
AND MAINTENANCE PROGRAM
ACTION TO BE CONSIDERED: Approve an Ordinance Amendment to City Code
Section 3.20 (Rules and Regulations Relating to Water Service), direct the City Attorney
to publish a summary amendment in the legal newspaper, and direct updates to the 2014
Fee Schedule addressing related surcharges /fees.
FACTS:
• On December 11, 2012, the City Council considered the maintenance issue of private
fire hydrants at a Special Council Workshop. The Public Works Department, in
coordination with the Fire Department, provided facts regarding current private fire
hydrant maintenance and suggested program options that would require annual fire
hydrant inspections similar to the current public fire hydrant inspections. The
Council supported further consideration of the proposed change to service delivery.
• On February 19, 2013, the City Council directed staff to prepare, for formal
consideration, the appropriate Ordinance Amendment to address the maintenance of
private fire hydrants.
• Currently, there are 529 fire hydrants considered 'private' out of a total of 4,057 fire
hydrants within the City of Eagan boundaries. 3,528 (87 %) of the fire hydrants are
'public,' or City owned, and maintained by the Utilities Division of the Public Works
Department. The remaining 13% are 'private' fire hydrants and are not maintained by
City staff.
• Two public meetings to discuss the proposed ordinance amendment were held
Monday, April 29, 2013, in the Fire Training Room at the Eagan Fire Safety Center
located at 1001 Station Trail. Based on participant response, the proposed ordinance
was modified to include an option for private contractor inspection or repair and
address access on to private property by City staff.
• The attached Ordinance Amendment was drafted by the City Attorney's office to
specifically address private hydrant inspection and maintenance by either City staff or
a private contractor.
• In conjunction with the adoption of this proposed ordinance amendment, it is
recommended that the 2014 Fee Schedule be updated to incorporate the fees
associated with hydrant inspection, painting.
ATTACHMENTS:
• Amended Ordinance, pages 8 thru C11
• 2014 Fee Schedule Updates, page 9.
ORDINANCE NO. 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES" BY
AMENDING SECTION 3.20, SUBD. 8 REGARDING PRIVATE WATER HYDRANTS; AND
BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99.
The City Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter Three is hereby amended by adding Section 3.20,
Subd. 8 (H) to read as follows:
H. Private water hydrants.
1. Scope of application. This provision shall apply to all water hydrants that
are:
a. Not city- owned;
b. Not located within utility easements or water utilities intended to
be under easement;
C. Not located within city rights -of -way, or state or county ri htg s -of-
way under maintenance agreements with the City;,
d. Isolated from public water mains by service gate valves; or
e. Covered by a maintenance agreement with a private owner.
The purpose of this provision is to ensure compliance with the Minnesota
State Fire Code, which requires inspections of water hydrants and that all
water hydrants are maintained in working order and kept in good repair for
proper and operational use when public safety and fire protection is
necessary.
2. Inspections. All private water hydrants within the City shall be subject to an
annual inspection and an inspection after each operation. Inspections may
be conducted by the City or a person qualified in water hydrant maintenance
( "Qualified Person"
If the inspection is to be conducted by the City, the bropertv owner shall
complete and submit to the City's Public Works a signed consent form as
prescribed by the City. The property owner shall be charged an inspection
fee for each water hydrant inspected by the Cijy on a per occurrence basis
and in an amount adopted by efty council resolution. The inspection fee
shall be included on the property owner's municipal utility billing statement.
If the inspection is conducted by a Qualified Person, the property owner
shall be responsible for submitting to the City's Public Works a Certificate
E
of Compliance that is completed and signed by the Qualified Person. The
Certificate of Compliance shall be on a form provided by the City.
3. Maintenance and repair. If upon inspection it is determined a water hydrant
is not in good repair, does not operate as designed, or is otherwise in need of
maintenance or repair, the property owner shall, in a timely manner, have the
necessary maintenance, repair or replacement completed.
If the maintenance, repair or replacement is to be conducted by the City
the property owner shall complete and submit to the City's Public Works a
signed consent form as prescribed by the City.
If the City provides material(s)part(s), and labor to maintain, repair or
replace the water hydrant, the property owner shall pay and be fully
responsible for the cost of all material(s) and part(s), plus labor at such rate
as determined by city council resolution. All material, parts and labor costs
shall be included on the property owner's municipal utility billing statement
as governed by this Chapter.
If the maintenance, repair or replacement is conducted by a Qualified
Person, the property owner shall be responsible for submitting to the
City's Public Works a Certificate of Compliance that is completed and
signed by the Qualified Person. The Certificate of Compliance shall be on
a form provided by the City.
4. Penalties and Wecial assessment. All of the charges imposed by the City
for any work completed as set forth in this Subpart (H) shall be deemed
delinquent if unpaid at the close of business on the due date shown on the
municipal utilily billing statement. A penalty shall be charged on all
delinquent balances at the rate set forth for delinquent municipal utility
billing accounts as governed in this Chapter. The penalty charges shall be
added to and become part of the delinquent balances. Any delinquent
account balance which is more than 45 days past due may be assessed
against the property as set forth elsewhere in this Chapter and as a "service
charge" under Minnesota Statutes, Chapter 429.
Section 2. Eagan City Code Chapter I entitled "General Provisions and Definitions
Applicable to the Entire City Code Including 'Penalty for Violation "' and Section 3.99, entitled
"Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated
verbatim.
Section 3. Summary Approved. The City Council hereby determines that the text of the
summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto,
clearly informs the public of the intent and effect of the ordinance. The City Council further
r�
determines that publication of the title and such summary will clearly inform the public of the intent
and effect of the ordinance.
Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication
according to law.
ATTEST:
By: Christina M. Scipioni
Its: City Clerk
Date Ordinance Adopted:
Date Ordinance Published in the Legal Newspaper:
CITY OF EAGAN
City Council
By: Mike Maguire
Its: Mayor
W
The following is the official summary of Ordinance No. as approved by the City Council of
the City of Eagan on 12013.
ORDINANCE NO. SECOND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER THREE ENTITLED "MUNICIPAL AND PUBLIC UTILITIES" BY
AMENDING SECTION 3.20, SUBD. 8 REGARDING PRIVATE WATER HYDRANTS; AND
BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 3.99.
Section 3.20, Subd. 8, is amended by adding subpart (H) to set forth regulations for water
hydrants located on private property. Subpart (H) requires inspections and corresponding
maintenance, repair, and /or replacement of private water hydrants by the City or a licensed
plumber qualified in water hydrant maintenance. Subpart (H) further authorizes the City to
charge the owner of the property on which the hydrant is located an inspection fee when the
inspection is conducted by the City and all material, parts and labor costs when the
maintenance, repair and /or replacement is completed by the City. Subpart (H) further
provides for penalty charges on and special assessments against the property for delinquent
accounts with the City for these services.
A printed copy of the ordinance is available for inspection by any person during regular
office hours at the office of the City Clerk at the Eagan Municipal Center, 3830 Pilot Knob Road,
Eagan, Minnesota 55122.
Effective date. This ordinance shall take effect upon its passage and publication.
q�
lq� City of 6ap
UTILITIES FEES -OTHER
2014 Fee Schedule
Clear water discharge surcharges:
Inspection not completed - single - family
Inspection not completed - non- single - family
Correction not made - single - family
Correction not made - non- single - family
Prohibited reconnection made - single - family
Prohibited reconnection made - non - single - family
Water turn -on or shut -off (Service fee - per each trip)
Water meter service:
Removal /installation - inspection only (per each trip)
Surcharge - non - inspection - single - family
Surcharge - non - inspection - non - single - family
Utility bill late charge
Certification fee on delinquent utility bills
Sewer permit - new or repair of existing
Water permit - new or repair of existing
Temporary construction hydrant meters (6 month max)
Permit fee
Hydrant damage deposit
5/8" meter damage deposit
3" meter damage deposit
3" backflow preventer & cart damage deposit
Trip fee (if required)
%" backflow preventer deposit
Scheduled after -hours work
Call out - 2.5 hour minimum
Extended day
Meter testing (charged only if meter tests correct)
5/8" through 1"
1 1/" through 2"
All other sizes
Fee Acct Code
$ 150.00
per month
6201.4534
500.00
per month
6201.4534
150.00
per month
6201.4535
500.00
per month
6201.4535
300.00
per month
1,000.00
per month
55.00 (7am - 3pm) 6101.4512
55.00 (7am - 3pm) 6101.4512
150.00 6101.4536
500.00 6101.4536
1.5% per month on 6101.4506
unpaid balance
25.00 per parcel xxxx.4612
60.00 6201.4532
60.00 6101.4507
60.00 per month, 3 -month
6101.4521
250.00 deposit required
9220.2254
200.00
9220.2254
2,489.00
"
2,000.00
"
60.00
0801.4242
69.00
9220.2254
OT labor rate plus 15% admin fee
to max admin of 60.00
OT labor rate plus 15% admin fee
130.00 6101.4242
162.50 6101.4242
Contract cost plus 15%
Private hydrants
Maintenanee/#1ashing 60.09 6101 .4242-
Inspection 36.00 6101.4242
Repair Time and material plus 15% 6101.4242
Utilities customer list
Electronic transmission, weekly new customer list 50.00 per year
q a,
0501.4230