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10/01/2013 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING OCTOBER 1, 2013 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) 4 A. APPROVE MINUTES 15 B. PERSONNEL ITEMS IT� C. APPROVE Check Registers (pD. APPROVE the replacement of three rooftop units on the City Hall /Police building that were damaged in the August 6 storm and amend the five year General Facility Renewal & Replacement CIP E. RECEIVE Final Assessment Report for Project No. 1116 — Duckwood Crossings/ Crestridge Drive - Street Improvements and Schedule Public Hearing for November 4, 2013 LIE F. RECEIVE Final Assessment Report for Project No. 1109 — Ridgehaven Acres/ Rustic Hills/ Skyline - Street Improvements and Schedule Public Hearing for November 4, 2013 G. RECEIVE Final Assessment Report for Project No. 1106 — Blackhawk Glen / Blackhawk Ridge - Street Improvements and Schedule Public Hearing for November 4, 2013 r H. RECEIVE Final Assessment Report for Project No. 1115 — Wescott Hills/ The Woodlands North/ Trails End — Street Improvements and Schedule Public Hearing for November 4, 2013 I. RECEIVE Final Assessment Report for Project No. 1111 — Great Oaks — Street Improvements and Schedule Public Hearing for November 4, 2013 0D J. APPROVE Amendment to Assessment/ Easement Agreement — Cedarvale Business Center K. APPROVE Joint Powers Agreement with Dakota County Transportation Department, City Project No. 971 (Duckwood Drive/ Pilot Knob Road Intersection Improvements) AL. APPROVE Vacate of Public Drainage & Utility Easements — Lot 1, Block 1, Parkview Golf Club ,)q M. AWARD contract for Contractual Snow & Ice Control Services ON. APPROVE Amendment to Water Quality Cost -Share Partnership Program with All Saints q Lutheran Church — Parking Lot Biofiltration a9 O. APPROVE Change Order No. 2, City Contract No. 13 -12, Cedar Grove Parkway Trail & Lighting Improvements �30 P. APPROVE Final Payment, City Contract No.13 -02, Citywide Street Improvements 31 Q. APPROVE Final Payment, City Contract No. 13 -17, 1 &1 Manhole Sealing 30a R. APPROVE Final Plat for Cedar Grove 3rd Addition 35 S. APPROVE Final Subdivision and Final Planned Development for Dakota Path and IMPLEMENT Comprehensive Guide Plan Amendment for Lot 1, Block 4 4a T. APPROVE Exempt Permit for Caring Souls to hold a raffle on December 31, 2013 at 2956 Center Court I �L` U. APPROVE Premise Permit for the Eagan Lions to conduct pull- tabs, bar bingo, tipboards, electronic pull -tabs, and linked electronic bingo at La Fonda de los Lobos, 3665 Sibley Memorial Highway ��(p V. APPROVE Exempt Permit for Moms & Neighbors, Inc. to hold a raffle on November 8, 2013 at 4185 South Robert Trail V. PUBLIC HEARINGS 19 A. FINAL Assessment Hearing, Project No. 1107 — Park Center Drive - Street Improvements 54 B. FINAL Assessment Hearing, Project No. 1029 — South Oaks — Street Improvements (ol C. FINAL Assessment Hearing, Project No. 1110 — Wilderness Run 2nd — 4t - Street Improvements D. FINAL Assessment Hearing, Project No. 1098 — Wexford and Wexford 2nd Additions — Street Improvements 50 E. FINAL Assessment Hearing, Project No. 1117 — Manor Lake/ Lakeview Trail- Street Improvements ?)CI F. FINAL Assessment Hearing, Project No. 1065 — Lexington Way — Street Improvements VI. OLD BUSINESS VII. NEW BUSINESS A. CONDITIONAL USE PERMIT and VARIANCES —Caribou Coffee -A Conditional Use Permit to Allow a drive -thru and a Variance to the width and number of parking stalls located at 1380 Duckwood Drive VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no EDA items scheduled for consideration at this time) X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development Xl. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT J� City of Evan ms TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: SEPTEMBER 27, 2013 SUBJECT: AGENDA INFORMATION FOR OCTOBER 1, 2013 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the October 1, 2013 City Council agenda, the following items are in order for consideration. 3 Agenda Information Memo October 1, 2013 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of September 10, 2013 Special City Council meeting and September 17, 2013 City Council meeting as presented or modified. ATTACHMENTS: Minutes of September 10, 2013, Special City Council meeting are enclosed on pages 5 through 9 . Minutes of September 17, 2013, City Council meeting are enclosed on pages through la . MINUTES SPECIAL CITY COUNCIL MEETING SEPTEMBER 10, 2013 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. City staff present: City Administrator Osberg, Communications Director Garrison, Finance Director Pepper, Public Works Director Matthys, Community Development Director Hohenstein, Fire Chief Scott and Deputy Chief Diioia. I. ROLL CALL AND ADOPTION OF THE AGENDA City Administrator Osberg noted the addition to the agenda regarding the Old Town Hall Fire. Councilmember Hansen moved, Councilmember Tilley seconded a motion to adopt the agenda as presented. Aye:5 Nay :0 II. VISITORS TO BE HEARD There were no visitors to be heard. III. UPDATE REGARDING THE CEDAR /REDLINE RAPID TRANSIT — ORIENTED DEVELOPMENT MARKET STUDY City Administrator Osberg introduced the item noting Council is being asked to hear an update on the Cedar /Red Line Bus Rapid Transit; no formal action is required at this time. Osberg noted Dakota County and the cities of Apple Valley, Bloomington, Eagan and Lakeville have received grant funding to support a transit oriented development market study for the Cedar Avenue /Red Line BRT corridor and the major stations along its route, including the Cedar Grove Transit Station. Community Director Hohenstein gave a staff report. Tim Burkhardt of Kimley -Horn gave an update and presentation of the draft study report and conclusions. Mr. Burkhardt indicated that the study concluded that BRT is one factor in development investment decisions, but does not appear to be a "game changer" in the way LRT may be. He reviewed the study conclusions that the Paragon Outlet project can benefit from the BRT service for both employees and shoppers and can serve as an anchor to transit oriented development of the outlots in the core area. He said the study encourages the City to apply TOD standards and pursue developments of those properties that are higher density and pedestrian oriented. The Council discussed the study. Mayor Maguire stated that the study resonates with many of the things the City and EDA are doing in the area. Director Hohenstein noted that it would have been an added benefit if the study had identified more and different things the City could pursue in the area, but that validating the things that are being done will also be an advantage in the marketing of the properties to additional development partners. No action was taken on the item and the final report will be forwarded to the City Council and included among the marketing materials for the development. 5 Special City Council Minutes September 10, 2013 Page 2 IV. UPDATE OF HIGHWAY 77 MANAGED LANE AND CEDAR GROVE TRANSIT STATION ENGINEERING STUDY City Administrator Osberg introduced the item noting since May, the Minnesota Department of Transportation staff and the consultant have been working with a Policy Advisory Committee, Staff Advisory Committee, and Technical Advisory Committee to develop options for the managed lanes and improved access to the transit station. Osberg noted MnDOT and the committees are currently evaluating three managed lane options and eight concepts for enhanced transit station access. Director of Public Works Matthys gave a staff report. John Solberg with MnDOT gave an update and presentation of the study. The presentation consisted of a summary of the evaluation results for both the Highway 77 options as well as the updated Cedar Grove Transit Station access concepts. The Council discussed the study and provided the following comments: • Have a do nothing option to consider. • Minimize the walk time over a bridge to get to and from a station. • From the riders' perspective, the best option is taking the rider to the transit station and not expecting them to walk. After further discussion Mayor Maguire reiterated, any option that does not put the commuter in the station as soon as they leave the bus should be a non - starter. Councilmember Hansen noted possibly looking at a hybrid option that allows access across Highway 13 to the north side of the Cedar Grove area. Director of Public Works Matthys announced an open house will be held for the public on October 2, 2013 from 4:30 - 6:30 p.m. at City Hall in the Eagan Room for final evaluation input prior to the preparation of study recommendations. The Council took a 10 minute break. V. UPDATE ON CONSOLIDATED FIRE STATION CONCEPT City Administrator Osberg introduced the item noting back in August 2012, Chief Scott discussed changes in volunteer staffing and proposed a long -term goal to consolidate fire stations. In January 2013, Council gave direction to pursue the Holden property for land banking for a possible future station and in June Council authorized the purchase of 4+ acres at Diffley and Blackhawk Roads for land banking and the hiring of CNH to create a conceptual design. Osberg noted staff would like to develop a schedule for the consolidated plan, so as to plan for future recruitment of volunteers, recruitment for future dorms firefighters, replacement of future apparatus and equipment and filling officer /leadership positions. Chief Scott provided an overview on the consolidated fire station concept. Deputy Diioia was available for questions. I Special City Council Minutes September 10, 2013 Page 3 The Council discussed the concept plan. It was the consensus of the Council that additional information was needed before a proposed schedule could be developed for a consolidated plan and should be brought back to a future Council Workshop. VI. UPDATE ON CITY COUNCIL GOALS AND THEMES City Administrator Osberg introduced the item noting the City Council held a goals retreat on April 20 -30 and identified ten major themes for additional conversation to assist in the preparation of the 2014 goals. The ten themes were shared with the Senior Management Team and two additional staff focus groups. At its workshop of June 25 the City Council conducted considerable discussion about the ten major themes with members of the Senior Management Team. Osberg noted the Senior Management Team was then asked to provide the City Administrator a listing of various goals and tasks to consider for inclusion in the 2014 City Goals. Osberg asked the Council to consider a three step process: To bring back to a future Council meeting a priority work plan based on the ten themes for 2013 -14. Have Council consider a community vision session to discuss what we as Eagan, as a city, what our values and priorities are. And, with Council direction, to invite the community to engage in a community visioning session in 2014. The Council discussed the process presented by City Administrator Osberg. The Council was in agreement with the three steps presented and directed staff to move forward with this process. VII. OTHER BUSINESS There was no other business to be heard. City Administrator Osberg gave an update on the Old Town Hall Fire. VIII. ADJOURNMENT Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn at 8:43 p.m. Aye:S Nay:O Date Mayor City Clerk I MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota SEPTEMBER 17, 2013 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. James Forde, 3596 Widgeon Way, addressed the Council with his concerns regarding stop sign violations on Widgeon Way. The Council discussed the issue and suggested Police Lieutenant Pike to follow up with Mr. Forde. A regular meeting of the Eagan City Council was held on Tuesday, September 17, 2013 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Director of Communications Garrison, Director of Community Development Hohenstein, Director of Public Works Matthys, Director of Parks and Recreation Johnson, Fire Chief Scott, Police Lieutenant Pike and Executive Assistant Stevenson. AGENDA Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye: 4 Nay: 0 (Councilmember Tilley was not present) RECOGNITIONS AND PRESENTATION There were no recognitions or presentations to be heard. CONSENT AGENDA Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the amended minutes of August 13 and August 20, 2013. B. Personnel Items 1. It was recommended to approve the hiring of Joseph Gibbs, Utility Billing & Special Assessment Accountant. 2. It was recommended to accept the resignation of Melissa Guttormson, Utility Billing & Special Assessments Specialist. 3. It was recommended to approve the hiring of a full -time Temporary Clerical Technician in Community Development. 4. It was recommended to approve the hiring of Seasonal Employees in Parks & Recreation. C. It was recommended to approve check registers dated August 30 and September 6, 2013. D. It was recommended to receive the Final Assessment Report, Project No. 1101, Hidden Valley Addition (Michelle Drive) — Street Improvements, and Schedule Public Hearing for October 15, 2013. 161 City Council Meeting Minutes September 17, 2013 2 page E. It was recommended to receive the Final Assessment Report, Project No. 1105, Oaks of Bridgewater 1St — 3rd Additions — Street Improvements, and Schedule Public Hearing for October 15, 2013. F. It was recommended to receive the Final Assessment Report, Project No. 1096, Wilbrook Addition —Street Improvements, and Schedule Public Hearing for October 15, 2013. G. It was recommended to receive the Final Assessment Report, Project No. 1085, Denmark Avenue (Promenade Place to Town Centre Drive) — Street Improvements, and Schedule Public Hearing for October 15, 2013. H. It was recommended to receive the Final Assessment Report, Project No. 1059, Eagan Woods Office Park — Street Improvements, and Schedule Public Hearing for October 15, 2013. I. It was recommended to receive the Final Assessment Report, Project No. 1099, Ted Wachter Addition (Civic Center Drive) —Street Improvements, and Schedule Public Hearing for October 15, 2013. J. It was recommended to approve the Final Payment, City Contract No.13 -03, Citywide Street Improvements. K. It was recommended to approve the Final Payment, City Contract No. 13 -04, Citywide Street Improvements. L. It was recommended to approve the Final Payment, City Contract No. 13 -14, Well Rehabilitation (Wells #17 & #18). M. It was recommended to approve the No- Parking Resolution, Gemini Road (North Side), (Lexington Avenue to approx. 700 Feet East). N. It was recommended to approve a Joint Powers Agreement with Dakota County for Project 1125 (2013 Citywide Trail Improvements - County Project No.'s 30 -28, 31 -78, and 43 -41). 0. It was recommended to approve Insurance Agreement — League of MN Cities Insurance Trust - City Contract No. 13 -05 (Cedar Grove Parking Garage). P. It was recommended to award City Contract No. 13 -22 (Large Water Meter Testing). Q. It was recommended to approve the Final Plat for Cedar Grove Parkway 3rd Addition. R. It was recommended to approve the Final Subdivision — Bennerotte Addition. S. It was recommended to approve a Street Name Change for Cedar Grove Boulevard to be renamed as a continuation of Nicols Road. T. It was recommended to approve a Comprehensive Guide Plan Amendment and Rezoning of Nicols Ridge Park. U. It was recommended to set a Public Hearing date for October 15, 2013 to certify delinquent utility bills. V. It was recommended to set a Public Hearing date for October 15, 2013 to certify delinquent false alarm bills. W. It was recommended to set a Public Hearing date for October 15, 2013 to certify delinquent mowing, noxious weed and refuse removal bills. X. It was recommended to approve the July 1, 2013 to July 1, 2014 General Insurance Renewal. I City Council Meeting Minutes September 17, 2013 3 page PUBLIC HEARINGS PROJECT 1113, NORVIN OAKS STREET IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Osberg noted project 1113 provided for the street improvements within Norvin Oaks, on Rusten Road, in west central Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Final Assessment Roll for Project 1113 ( Norvin Oaks — Street Improvements) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 PROJECT 1103, LEXINGTON POINTE EIGHTH -TENTH STREET IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Osberg noted project 1103 provided for the street improvements on Coneflower Court, Jennifer Court, Trillium Court, Walnut Ridge Drive, Wildflower Court, and Wildflower Lane in south- central Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Final Assessment Roll for Project 1103 (Lexington Pointe Eighth -Tenth Additions — Street Improvements) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 PROJECT 1112, WENZEL FIRST ADDITION / DEERWOOD PONDS STREET IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Osberg noted project 1112 provided for the street improvements on Arbor Lane, Cashell Glen, Knob Circle, Pond Wynde North, Pond Wynde South, Starbridge Court and Wenzel Avenue in central Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the Final Assessment Roll for Project 1112 (Wenzel First Addition /Deerwood Ponds — Street improvements) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 t City Council Meeting Minutes September 17, 2013 4 page PROJECT 1102, WESTON HILLS / WESTON HILLS SECOND STREET IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Osberg noted'project 1102 provided for the street improvements on Bristol Boulevard, Stratford Lane, Weston Hills Court, Weston Hills Drive and Weston Hills Place in southeast Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the Final Assessment Roll for Project 1102 (Weston Hills /Weston Hills Second — Street Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 Abstention: Councilmember Fields PROJECT 1104, OAK RIDGE FAMILY HOUSING STREET IMPROVEMENTS FINAL ASSESSMENT HEARING City Administrator Osberg noted project 1104 provided for the street improvements on Clemson Drive in central Eagan, north of Cliff Road and east of Johnny Cake Ridge Road. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the Final Assessment Roll for Project 1104 (Oak Ridge Family Housing — Street Improvements) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 OLD BUSINESS ORDINANCE AMENDMENT PRIVATE FIRE HYDRANT INSPECTION AND MAINTENANCE PROGRAM City Administrator Osberg noted on December 11, 2012, the City Council considered the maintenance issue of private fire hydrants at a Special Council Workshop. The Public Works Department in coordination with the Fire Department provided facts regarding current private fire hydrant maintenance and suggested program options that would require annual fire hydrant inspections similar to the current public fire hydrant inspections. The Council supported further consideration of the proposed change to service delivery. Osberg noted on February 19, 2013, the City Council directed staff to prepare, for formal consideration, the appropriate Ordinance Amendment to address the maintenance of private fire hydrants. Director of Public Works Matthys gave a staff report and addressed the contents of the ordinance amendment. Matthys noted two public meetings were held on April 29, 2013, to discuss the proposed ordinance amendment, and based on participant response, the proposed ordinance was modified to include an option for private contractor inspection or repair and address access on to private property by City staff. City Council Meeting Minutes September 17, 2013 5 page The Council discussed the ordinance amendment. Mayor Maguire asked if anyone in the audience would like to comment on the amendment. There being no public comment, he turned discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve an Ordinance Amendment to City Code Section 3.20 (Rules and Regulations Relating to Water Service), and direct the City Attorney to publish a summary amendment in the legal newspaper, and direct updates to the 2014 Fee Schedule addressing related surcharges /fees. Aye: 5 Nay: 0 NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire extended his appreciation to the community for attending Sunday's Streets Alive event. He also thanked City staff for successfully planning and executing the event. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:08 p.m. Aye: 4 Nay: 0 Date Mayor City Clerk �C'� Agenda Information Memo October 1, 2013 Eagan City Council Meeting B. PERSONNEL ITEMS Item 1. ACTION TO BE CONSIDERED: Approve the promotion of Denice Muccio -Grout to Utility Billing & Special Assessments Specialist effective September 23, 2013 and authorize the replacement of her former position as PT Receptionist/ Clerical Technician II in Administrative Services. FACTS: • The City Council previously approved to fill the UB /SA Specialist position on September 17, 2013. Item 2. ACTION TO BE CONSIDERED: Authorize the hiring of a part-time Temporary Receptionist/ Clerical Technician II in Administrative Services. FACTS: • It is anticipated that this temporary position will be needed for 2 months until the permanent PT Receptionist position is filled. Item 3. ACTION TO BE CONSIDERED: Approve the hiring of the Temporary FT Clerical Technician in Community Development. FACTS: The temporary clerical technician is employed through the staffing agency Randstad. The City Council previously approved to fill the temporary position on September 17, 2013. C) Item 4. ACTION TO BE CONSIDERED: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division Job Title Community Totall, Joyce Center Guest Services I Community Tietz, Lindsay Center Fitness Instructor Community PT Manager on Schmitt, Kelly Center Duty Juarez, Rosa Parks & Rec Fitness Instructor �LA Agenda Information Memo October 1, 2013 Eagan City Council Meeting C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated September 13, 2013 and September 20, 2013 as presented. ATTACHMENTS: • Check register dated September 13, 2013 are enclosed without page number • Check register dated September 20, 2013 are enclosed without page number I15 Agenda Mel-no October 1, 2013 City Council D. APPROVE the replacement of three rooftop units on the City Hall/Police building that were damaged in the August 6 storm and amend the five -year General Facility Renewal & Replacement CIP. ACTION TO BE CONSIDERED: To approve the replacement of three rooftop units on the City Hall /Police building that were damaged in the August 6 storm and amend the five -year General Facility Renewal & Replacement CIP to expend $51,357 in 2013 and remove the $80,000 placeholder for 2015 and the $40,000 placeholder for 2016 originally planned for these units. FACTS: • The hail and wind storm that hit various parts of the City on August 6 resulted in significant damage to various components on the City Hall /Police roof. The bulk of the hail damage resulted in extensive damage to three roof -top units and the wind loosened or removed other miscellaneous metal structures that were adhered to the roof. • After a preliminary inspection it was determined that the most extensive damage occurred to three of the eight roof top units on the building resulting in the need to re- build /retrofit this equipment to bring them back to full capacity. • The estimate to repair the three units is $31,093 and that cost could change based on the availability of replacement parts that are no longer manufactured. • In the five -year General Facility Renewal & Replacement CIP, two of these units were scheduled for full replacement in 2015 and the third in 2016. An estimated cost of $40,000 per roof -top unit was earmarked in the R &R CIP. • Because of the substantial repair needed to repair the three units, staff also obtained a quote for replacing them completely. New units would also mean that we would not need to plan to replace these 3 units until 2028. • The cost to replace all 3 units is $86,940. In addition there will be a $4,500 rebate from Dakota Electric for moving to more efficient units. Deducting the cost to repair ($31,093 from insurance) that would leave a balance of $51,357 to replace the 3 units. • If the City Council wishes to proceed with repairing the units only covered by insurance staff will proceed with the work this fall. • If the City Council wishes to proceed with replacing the units completely with new, the General Facility Renewal & Replacement five -year CIP will be amended and staff will proceed with the work this fall. Attachments: None k(0 Agenda Information Memo October 1, 2013 Eagan City Council Meeting E. PROJECT 1116, DUCKWOOD CROSSINGS/ CRESTRIDGE DRIVE FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1116 (Duckwood Crossings (Crestridge Drive) — Street Improvements) and schedule a public hearing to be held on November 4, 2013. FACTS: • Project 1116 provided approximately 0.2 mile of street improvement and a sidewalk along the south and west side of Crestridge Drive, a commercial /retail street in central Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 33% less than the estimate contained in the feasibility report presented at the public hearing held on February 19, 2013. I Agenda Information Memo October 1, 2013 Eagan City Council Meeting F. PROJECT 1109, RIDGEHAVEN ACRES/ RUSTIC HILLS /SKYLINE FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1109 (Ridgehaven Acres /Rustic Hills /Skyline — Street Improvements) and schedule a public hearing to be held on November 4, 2013. FACTS: • Project 1109 provided approximately 1.2 miles of street improvements in the Ridgehaven Acres, Rustic Hills and Skyline neighborhoods in northern Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 25% less than the estimate contained in the feasibility report presented at the public hearing held on February 19, 2013. Agenda Information Memo October 1, 2013 Eagan City Council Meeting G. PROJECT 1106, BLACKHAWK GLEN/ BLACKHAWK RIDGE FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1106 ( Blackhawk Glen/Blackhawk Ridge — Street Improvements) and schedule a public hearing to be held on November 4, 2013. FACTS: • Project 1106 provided approximately 1 mile of street improvements in the Blackhawk Glen and Blackhawk Ridge neighborhoods in central Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 28% less than the estimate contained in the feasibility report presented at the public hearing held on February 19, 2013. �q Agenda Information Memo October 1, 2013 Eagan City Council Meeting H. PROJECT 1115, WESCOTT HILLS/ THE WOODLANDS NORTH/ TRAILS END FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1115 (Wescott Hills/ The Woodlands North/ Trails End — Street Improvements) and schedule a public hearing to be held on November 4, 2013. FACTS: • Project 1115 provided approximately 1.1 miles of street improvements in the Wescott Hills, The Woodlands North and Trails End neighborhoods in eastern Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 23% less than the estimate contained in the feasibility report presented at the public hearing held on March 5, 2013. Agenda Information Memo October 1, 2013 Eagan City Council Meeting I. PROJECT 1111, GREAT OAKS FINAL ASSESSMENT ROLL ACTION TO BE CONSIDERED: Receive the Final Assessment Roll for Project 1111 (Great Oaks — Street Improvements) and schedule a public hearing to be held on November 4, 2013. FACTS: • Project 1111 provided approximately 0.35 mile of street improvements in the Great Oaks neighborhood in eastern Eagan, as outlined and discussed in the feasibility report and approved by the City Council. • This project, constructed under Contract 13 -04, has been completed, all costs tabulated and the final assessment roll prepared. The assessments are based upon the City of Eagan's current Special Assessment Policy for all such assessable properties. • This roll is now being presented to the Council for their consideration of scheduling a public hearing to formally present the final costs to be levied against the benefited properties. • An informational neighborhood meeting will be scheduled prior to the final assessment hearing with the affected property owners to address any concerns. • The final assessments are approximately 24% less than the estimate contained in the feasibility report presented at the public hearing held on March 5, 2013. Agenda Information Memo October 1, 2013 Eagan City Council Meeting J. PROJECT 888, CEDAR GROVE PARKWAY TRAIL & LIGHTING EASEMENT & ASSESSMENT AGREEMENT ACTION TO BE CONSIDERED: Approve an Amendment to the Easement and Assessment Agreement for Project 888 (Cedar Grove Parkway — Trail and Lighting Improvements) with the owner of PIN 10- 72840 -01 -011, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Project 888 provides for trail and boulevard lighting improvements along the south side of Cedar Grove Parkway, from Nicols Road to Rahn Road. • On June 4, 2013, the City Council awarded a contract for construction of these improvements to Frattalone Construction (City Contract No. 13 -12). • An agreement between the City of Eagan and the owner of Parcel 10- 72840 - 011 -01 (Lot 1, Block 1 Stryker Addition), Cedarvale Business Center, had been previously approved by the City Council in 2004, providing for the necessary temporary easement to construct Project 888, and provided for a waiver of special assessments to this property for the trail & lighting improvements. • The waiver of assessment portion of the agreement provided for an interest rate to be charged to the property owner, if they elected to spread payment out over ten years on the property taxes, at a rate of 10.5 %, an appropriate interest rate in 2004. • Due to the delay in the development within the Cedar Grove Redevelopment Area, the progression of this project to the construction stage and the associated special assessments, were delayed to 2013. The property owner has requested that the City modify the interest rate for the special assessment in the agreement to reflect the current interest rate of 3.5% charged by the City. • Engineering staff and the City Attorney's office have reviewed the amendment to the agreement and found it to be in order for favorable Council action. JD Agenda Information Memo October 1, 2013 Eagan City Council Meeting K. PROJECT 971, DUCKWOOD DRIVE /PILOT KNOB ROAD JOINT POWERS AGREEMENT ACTION TO BE CONSIDERED: Approve a Joint Powers Agreement with the Dakota County Transportation Department for Project 971 (Duckwood Drive Overpass, Pilot Knob Road to Federal Drive — Street and Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Project 971 provided for the extension of Duckwood Drive over Interstate 35E from Pilot Knob Road to Federal Drive, traffic signal replacement and reconfiguration of the existing Pilot Knob Road /Duckwood Drive intersection, modifications to the Interstate 35E ramp west of Pilot Knob Road, and bituminous trails on both sides of Duckwood Drive. • The City was the lead agency for the design and construction management of these improvements, including all improvements within the Pilot Knob Road (County State Aid Highway 31) right -of -way. • An agreement between the City of Eagan and the Dakota County Transportation Department has been prepared providing for the cost of the design, construction, maintenance, and operation of the traffic signal improvements, as well as the design and construction cost of the other street improvements within County right -of -way. As set forth in the agreement, the City's financial responsibility for the construction of the signal improvements will be 50 %, with Dakota County financing the remaining 50 %, and the cost responsibility of turn lane and ramp improvements at 55% Dakota County, 45% City. The Major Street Fund will finance the City's share of the costs. • The estimated total design and construction cost for these improvements within the County right -of -way is $210,000. The City of Eagan's share of the remaining project costs for the intersection and bridge work will be the responsibility of the Major Street Fund. • The agreement has been reviewed by the City Attorney and Public Works Department and found to be similar to other joint power agreements for construction improvements and in order for favorable Council action. Agenda Information Memo October 1, 2013 Eagan City Council Meeting L. PARKVIEW GOLF CLUB EASEMENT VACATION ACTION TO BE CONSIDERED: Approve the vacation of public drainage and utility easements located on Lot 1, Block 1, Parkview Golf Club, and authorize the Mayor and City Clerk to execute all related documents. FACTS: • On July 23, 2013, City staff received a petition from Mike Suel, D.R. Horton, requesting the vacation of existing drainage and utility easements on Lot, Block 1, Parkview Golf Club. The parcel is located south of Cliff Road and east of Pilot Knob Road in south - central Eagan. • The purpose of the vacation is to allow the recording of a final plat of the property together with the adjacent unplatted property for the proposed Hillcrest development as a single - family residential development by D.R. Horton. The vacation of the easement would clean up the proposed plat by avoiding any underlying recorded dedications. • The request would vacate all of the public drainage and utility easements within the plat of Parkview Golf Club. • The new final plat of Dakota Path Addition (for the Hillcrest development) will address and incorporate all necessary public drainage and utility easements on this property. • On September 3, 2013, the public hearing was held considering the vacating of the public easements, with formal action delayed to coincide with Council consideration of the final plat of Dakota Path Addition. • The proposed final plat and subdivision are also scheduled for Council consideration on the Consent Agenda at the October 1 meeting. • All notices were published in the legal newspaper and sent to all potentially affected private utility owners informing them of the public hearing on September 3. No objections were received. ATTACHMENTS: _ • Legal Description, graphic, page c�`J • Location Map, page 1)(0- . J LJ M� W X w z W �W VJ Q W O U W A Zo U z W Q W I� DUMERB DANE I I I I I i ( I w H VI X1-1 OR � id b l ro v 0 0 v � � N Y y o o ro w V w� V a N U by O G U dfAaA M �U W N Z O O rnr oo Z w Z J O F- v .D g' a � � m 3ro o C � � a 0 w g O a'1 N O •� T b rn ori) Q v N O z a U Ei _ h O Z V `s 3.9 l9o00N J- - — — IF— ---� i V-- m ,R LU LL z W Q U 0 m � W x Wg Za W¢ :Ew W U- 0 W� 0� 0 wl W 00 � W 0 . Bbli ti S I U) ( I III of III p W uj } v`fi Q m W r ui J = ~ U o M „6z, LS000S 99'98Z II I I I I' V I C _ J �$ �01, rY; I, . oF� p I N N I- Y 31 Rx�l I � u� o N I f � ��✓ i N b� Iary ,r � •� � � / I Y I V `s 3.9 l9o00N J- - — — IF— ---� i V-- m ,R LU LL z W Q U 0 m � W x Wg Za W¢ :Ew W U- 0 W� 0� 0 wl W 00 � W 0 . Bbli ti S I U) ( I III of III p W uj } v`fi Q m W r ui J = ~ U o Q � O m CLIFF ROAD O z F- O1'' LL EASEMENT VACATION LOCATION IIIProposed Easemant Vacation Location Map Fig. 1 Lot 1, Block 1, Parkview Golf Club Cityof Equ 1-:User /Engineer /Easement Vacation Graphic/ Parkview Golf Club Agenda Information Memo October 1, 2013 Eagan City Council Meeting M. APPROVE CONTRACTUAL STREET PLOWING AGREEMENT ACTION TO BE CONSIDERED: Approve an Agreement for Contractual Snow and Ice Control services with Reliakor Services for the 2013 -2014 winter snow and ice season and authorize the Mayor and City Clerk to execute all related documents. FACTS: • The City of Eagan invited bidders to submit sealed quotations for the 2013 -2014 snow and ice control season/operations. Quotations were received from three bidders on September 20, 2013. Following is a summary of the bids received: Equipment Hourly Rates Minnesota Dirt Works Reliakor Services TMS Companies 4x4 Pickup Truck $85 $64.90 $96 Single Axle Dump Truck $165 $84.90 ** Front End Loader w /Plow N/A N/A $148.50** * *Bidder substituted equipment • Reliakor Services was the successful bidder for the street and cul de sac snow removal. The 2013 -2014 contract is renewable upon agreement by both parties for a second year. • The City has made adjustments to the routes covered under this contract as well as the requirements for equipment to be provided by the bidder in an effort to improve the timeliness and quality of this service delivery program to residents. • This will be the City's third year utilizing Reliakor Services. Staff has had several conversations with the vendor and has received assurance that the necessary equipment is currently available or will be made available no later than November 1, 2013. • The City Attorney has reviewed the contract documents and found the contract to be in order for favorable Council action. a� Agenda Information Memo October 1, 2013 Eagan City Council Meeting N. WATER QUALITY COST -SHARE PARTNERSHIP PROGRAM ACTION TO BE CONSIDERED: Approve Amendment to Cost Share, Operation and Maintenance Agreement (All Saints Lutheran Church — Parking Lot Biofiltration Project) with All Saints Lutheran Church to help implement a City of Eagan Water Quality Cost -Share Partnership Project and authorize the Mayor and City Clerk to execute all related documents. This amendment would increase City contribution from $6,500 to $10,000. FACTS: • On December 4, 2012, the City Council approved a Water Quality Cost -Share Partnership Program (Program). The purposes of the Program are to: 1) improve water quality in downstream public waterbodies; 2) reduce stormwater runoff into the storm sewer system and public waterbodies; 3) preserve, protect and enhance native plant communities around public waterbodies; and 4) educate and engage the public on the value of improving public water resources, and to develop empowerment and partnership opportunities. • The Program is funded from the stormwater utility fund and is being administered by Water Resources staff according to City Council priorities as designated in approved capital improvement programs, lake management plans, and development agreements. The Program is provided up to $50,000 annually in the Public Works Department's Capital Improvement Program. • On August 5, 2013, the City Council approved a cost -share of $6,500 to construct a biofiltration basin to treat runoff from the parking lot, rooftop and lawn areas at All Saints Lutheran Church, 3810 Lexington Avenue. Partnership cost - shares included approximately $3,000 of church in -kind labor and approximately $17,500 of funding from the Dakota County Soil & Water Conservation District (DCSWCD). • This project will help benefit downstream water quality in the Fish Lake watershed (i.e., reduce sediment and phosphorus, etc.). • The church engaged a contractor to construct the biofiltration basin, and volunteer church members planted native perennials and shrubs within the basin. The church will be responsible for future maintenance of the site, with guidance from the DCSWCD. The church will also conduct programs to educate its congregation about watershed and water quality stewardship at the church grounds and at home. • Additional and unexpected contracted work was needed for successful implementation of the project, including increased soil excavation and haul -away, increased volume of engineered soil mix replacement, and additional concrete work. The DCSWCD is covering most of the additional costs, but is reaching its cost -share cap. The City is being requested to makeup the difference. The City's new total contribution of $10,000 (increase of $3,500 over the original $6,500 cost -share contribution) would thus be equivalent to 37% of total project costs, not including in -kind labor value provided by the Church members. WON Agenda Information Memo October 1, 2013 Eagan City Council Meeting O. CONTRACT 13 -12, CEDAR GROVE PARKWAY TRAIL & LIGHTING IMPROVEMENTS ACTION TO BE CONSIDERED: Approve Change Order No. 2 to Contract 13 -12 (Cedar Grove Parkway — Trail and Lighting Improvements) and authorize the Mayor and City Clerk to execute all related documents. FACTS: • Contract 13 -12 provides for trail and boulevard lighting improvements on the south side of Cedar Grove Parkway (Nicols Road to Rahn Road) within the Cedar Grove Redevelopment Area in northwest Eagan (City Project No. 888). • On June 4, 2013, the City Council awarded the base bid for Contract 13 -12 for these improvements to Frattalone Companies, Inc. • The change order provides for the following: o Catch basin and storm sewer replacement. An existing catch basin structure and storm sewer pipe within the construction area were found to be in poor condition, but were not originally anticipated under the contract. The change order would ADD $5,850 to the contract cost. • The cost of the additional work is consistent with bid prices received for relevant bid items on other projects within the city. • The change order has been reviewed by the Public Works Department (Engineering Division) and found to be in order for favorable Council action. • The change order provides for an additional cost of $5,850 (1.38% of original contract). The cost of the additional work under the change order will be the responsibility of the City's Major Street Fund. Agenda Information Memo October 1, 2013 Eagan City Council Meeting P. CONTRACT 13 -02, CITYWIDE STREET IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the final payment for Contract 13 -02 (2013 Citywide Street Improvements) in the amount of $100,586.53 to McNamara Contracting, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 13 -02 provided for the street improvements in the areas o£ o Old Sibley Highway, Project 1046 • Summer Place/ Summer Place Second, Project 1097 • Dodd Road (Cliff Road to Diffley Road), Project 1100 • Dodd Farm (Calvin Court), Project 1118 • Eagandale Industrial Center, Project 1119 • Nicols Road (Cedar Grove Parkway to Meghan Lane), Project 1120 • Patrick Addition (Hay Lake Court), Project 1121 as programmed for 2013 in the City's 5 -Year Capital Improvement Program (2013 -2017) and authorized by the City Council under the aforementioned projects. • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. -30 Agenda Information Memo October 1, 2013 Eagan City Council Meeting Q. CONTRACT 13 -17, INFLOW & INFILTRATION MITIGATION, PART II CITY -WIDE SANITARY SEWER IMPROVEMENTS ACTION TO BE CONSIDERED: Approve the final payment for Contract 13 -17 (Inflow & Infiltration Mitigation, Part II — City -Wide Sanitary Sewer Improvements) to Midwest Trenchless Technologies for the Base Bid in the amount of $16,335.00 and accept the improvements for perpetual City maintenance subject to warranty provisions. FACTS: • Contract 13 -17 provided for the installation of internal manhole seals to eliminate run off in roadways and right of ways (33 total seals) to mitigate the effects of inflow and infiltration, as authorized by the City Council. • These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. -� Consent Agenda Information Memo October 1, 2013, Eagan City Council Meeting R. FINAL PLAT (CEDAR GROVE PARKWAY 3RD ADDITION) — EAGAN FDA ACTION TO BE CONSIDERED: To approve a Final Plat (Cedar Grove Parkway 3rd Addition), to create one lot upon approximately 4.98 acres located at the southwest corner of Hwy. 13 and Cedar Grove Parkway. REQUIRED VOTE FOR APPROVAL: Majority of Councilmeinbers present. FACTS: ➢ The site is 4.98 acres in size and consists of multiple parcels owned by the Eagan EDA. ➢ The subject site is located at the east end of the core area of Cedar Grove Redevelopment District, southwest of the Hwy. 13 and Cedar Grove Parkway intersection. ➢ The Eagan EDA has entered into a purchase agreement to sell the property to The Flats at Cedar Grove, LLC. ➢ The Flats at Cedar Grove, LLC received Planned Development approval on September 3, 2013, for a mixed use 4 -story apartment building with ground level commercial retail space and underground parking on the site. ➢ Under the terms of the purchase agreement, the EDA is to combine the existing parcels into a single platted lot prior to closing on the sale of the property to The Flats at Cedar Grove, LLC. ➢ Approval of the final plat will allow the sale to be completed and the property conveyed to the buyer so that development of the property can proceed. ISSUES: None 60 -DAY AGENCY ACTION DEADLINE: N/A ATTACHMENTS: (2) Location Map, page 33 Final Plat, page M Location Map 4{ v NO �_'o SAP e9 de � or 4�a q C • I� ,viue �■ • _yes Project Name: Cedar Grove Parkway 3rd Addn (The Flats at Cedar Grove) City of Eagan 33 0 500 1,000 2,000 Legend M1 i�5 City Boundary Parcels /t Parks Buildings N , nw�raos all) a V131 Z 11 „BE,E2o9E =0 pnFl <`�Jn oorosE 19 n QV� 6'E62 IN cjl ~ I FDA has° Iv,,�d s1e.x --------------- ri rvol W ri / T oy 1 +6 C) IeV C,I Y o va 5` V W u 8a^Rd % 3�AI,OEdbbS �� w3 uJ i is / -a LK ILF '22 Qg N 8 s . x ® •P � „3m $ M $ ul sl LLJ I ° x r7E off 08 m?� IN g a �Yr 5r =�a „rs o N vgAg 2 Ez�BIiE n 5 5 °cfic° E�� z3 y y” " ^�mmn o yyH�b�ry�od m e n a" q5 -n a y n 5 8 ` gAtlnS.xm� 9q��5•°°, gym° § 0 v - _ °5 g°°, zt?o 1 .Z � LEos$ °O° LEfi'3ao o" z g•. 4 - � 4c °" IN 8 C vv8 5 q-- .�',°°j �Sas Sufi 5_ a3 u ` . wm `E3a fi b u u o 9 EHyy S' c t Z vl o 'E Y °pV P%s iPunsu3 aH' Lo - ' nVV1Jgo H 4 n fi k<� o °n z A z v y a s E z D u E oV & €c °`s g; '" s i " 5 m mN 55 F5A sfi�r v�""q^ - •• E - S ; o o ., u. �5 n o`$g �'- °�eo °�c Na 9a vfi $ �H HBu SH `3 c uS - E o F rc� >ac 6 LL E G (1 b �Sa'5�v on a F°fi afi 3'E `o a 9 x° ., °u f z s 2Y 9 ° Agenda Information Memo October 1, 2013, Eagan City Council Meeting S. COMPREHENSIVE GUIDE PLAN AMENDMENT, FINAL PLANNED DEVELOPMENT AND FINAL SUBDIVISION (DAKOTA PATH) — D.R. HORTON ACTION TO BE CONSIDERED: To approve a Final Planned Development upon approximately 79 acres located south of cliff Road and east of Pilot Knob Road. To approve a Final Subdivision (Dakota Path) to create 57 lots and 6 outlots upon approximately 80 acres located south of Cliff Road and east of Pilot Knob Road. To implement a Comprehensive Guide Plan Amendment changing the land use designation from LD (Low Density) to QP (Quasi - Public) for 0.48 acres located south of Cliff Road between Fairway Hills Drive and Parkcliff Drive, proposed as Lot 1 Block 4, Dakota Path. REQUIRED VOTES FOR APPROVAL: ➢ Comprehensive Guide Plan Amendment and Rezoning — At least four votes ➢ Final Planned Development — Majority of Councilmembers present ➢ Final Subdivision — Majority of Councihmembers present FACTS: General: ➢ The Preliminary Planned Development and Preliminary Subdivision were approved by the City Council on April 16, 2013. ➢ The Preliminary PD approval was for 170 single - family lots upon approximately 79 acres, including_ approximately 4 acres of park land dedication, one parcel for neighborhood recreational amenities (tot lot and swimming pool), and one parcel containing an existing monopole and related ground equipment. ➢ The Preliminary PD approval retained the existing monopole on the development site and required land use change for the monopole parcel to QP, Quasi - Public. Final Planned Development and Final Subdivision: ➢ The attached letter from DR Horton outlines some modifications that were made to the Preliminary development plan including a reduction in the total number of lots from 170 to 166, and an adjustment to the curvature of Interlachen Drive where it enters the site from the west. B5 ➢ The final development plan for the first phase of the development consists of 57 lots and 6 outlots: 0 55 single - family lots 0 1 lot for the monopole 0 1 lot for the neighborhood recreational amenities (swimming pool and tot lot) 0 1 outlot for park dedication (Outlot F) 0 4 outlots for stormwater ponding and homeowner association open space 0 1 outlot for future development phases ➢ Outlot F will be deeded to the City for park land dedication with this first phase of development. ➢ The final development plans have been reviewed by staff and are consistent with the preliminary approvals. ➢ All documents and agreements are anticipated to be in order for execution at the City Council meeting on October 1, 2013. Comprehensive Guide Plan Amendment: ➢ The Comprehensive Guide Plan Amendment pertains to the parcel containing the existing monopole (Lot 1, Block 4). ➢ The City held a public hearing on this land use amendment on May 23, 2013, and the City Council directed the amendment be submitted to the Metropolitan Council for review on June 4, 2013. ➢ In a letter dated August 14, 2013, the Metropolitan Council approved the land use amendment. The action before the Council at this time is to implement the change in land use to designate the parcel QP, Quasi - Public. ISSUES: None ATTACHMENTS (4): Location Map, pages 39 _ _ Final Plat, pages 3'a through SCI DR Horton letter, page x-10 Metropolitan Council letter, page �} 1 Location � sl7 �f> GJ U) �IJ u -7 I a 6� I I I a� \ I 4 •.n -l^ a / I •LA• M,B5�06ABB CL 'BNB LL 'dlLL W O35 i3 ( MN L l'6ff l 3NG !0 r HI.N D 3N" NIBON �W Ntl�N\q` rrg Ny O O SISm � O "�J- s l s I o R II1B(lN � --e1 HE 0 CJ CJ V� c I " +TERLACHEN AVE ft I j I I W I I I I I I I I I 1 I -33 N Cfl w c,n W W idJ I I I a� I BCQii' � 3.LOdt"6B5 K.1 weuBR qq � I N86 °59'6B•E C I uj I p L- e I » I I 7 NN 'AGNf100 V10,N��VMOO1 'tC '03S O .i n (ovoi/ ddl7D) Z6 �. 3,LL, SABN W� I, IN . 3,6Z, 15A0N W }9'495 �) 3,LZ.15.69N CL roNB GL 'dMl 'iC '030 l0(MN n Vn(\jI i II'l /3 3.LZ,15.6BN •., 3Nl l0'E HIWN l93Nf1 NLWN -� y v 1N1 •LJ•,v•� --- �. LLI ------------- r-- ---- ---- ------ ----- --lo F----=------------- --------------------- NBUIBBV Nuu Bvn -'s3Na --- - -• 2 I I E_ I 161 I ni -33 N Cfl w c,n W W idJ F �O a al 3.96,Zfo00N L69 Ice VK 1) 9322OVE 7161_ z F 70.00 1 N I I I 7000 F MOD I I ssI 1 Y r $4 1 d •o i j' -e R Is Is c, P ssi ILLI _J NO— I cc) rq 17.6 oRl. Sd Tgq 41 ,j L L 191 W, 11 .4 w.. 7 oxy°uss _Qa NfIH21 o AA vin 4 o �3,1 V$, I l,, 5-47'01'1� m.ay.a,. I r 54 1 !3 I I �: . I I v 51 1.�' 'p RI R� "M g. 51 V., -,� eWwco A I �,�N i 3.0,UoOON J-PL-4-JI PL I Mug FZ V IL741 -1 I u ON /. ., , "S VI Pa. I a 0 6 °,I- N�,z , , A. , 9 %I�NV sa -HIMI oz 17 `-r-osss; P� mg, F[_.o5s;_ —1 07 --op, 'N 11, JR0 — I I'll 1 AIN D.5° 16 co A�. 3 C%ZLeWN v IF- - - - .1 �ol. - 'r� 'o I - - 11 1 a I -7 v N, 841 ", P, — I 3.Ev" Q'I 7jI 3.WXIoGON Z. Is S V1OMVQ 8,1 I cq �vl -81 1111 3.w. a,, �12 oa E sa:cel ka .,on go I 44f 3.ce. �w r, op v. LO IM 4, It -1 C.j." op Is, Oip goo f: -7Ya - A "YOO so I, Iss' 73.0 .ra-v 17-9 .,#b Kf N7, P—_ I YI NOJ S 4.89 cq - -j 0 ass % 2! MXC.N. 4 �P. L at, z.,ss, 512 °09'08' Z vol M. gv.1g000s CIO (LO, C= C-4 co CQ Va C3 w >0 uj C-) uj I(= July 26, 2013 Pamela Dudziak City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 RE: Dakota Path (H111crest) Dear Ms. Dudziak: This letter is intended to provide information related to proposed changes between the approved Dakota Path preliminary plat and the final grading plan /first phase final plat. • The approved plan included a total of 170 single family lots, with 39 located south of the gas pipeline and 131 located north of the gas pipeline. We left the street alignments essentially intact, but shifted side lot lines to improve the configuration of the lots. The revised plan includes a total of 166 single family lots, with 37 located south of the gas pipeline meeting the R -1 zoning standards and 129 located north of the gas pipeline meeting the R -1S zoning standards, consistent with the approved preliminary plat. • Where Interlachen Boulevard enters the site from the Fairway Hills neighborhood we extended it further to the east before curving south at a tighter radius. This revision was made at the request of the gas pipeline company because their easement rights require that all crossings are made at as close to 90 degrees as possible. • We plan to market the site as Hillcrest, rather than Dakota Path. In acquiring this site and understanding the importance of the entitlement process, we focused on changing as little as possible. Specifically: • Street alignments are consistent with the approved plan; • Open spaces (including private amenities and passive open space buffers) are consistent with the approved plan, with only minor adjustments to clean up some lot line angles - permanent protection of the open spaces abutting existing residents will be handled in the association documents; • Park dedication and trail construction are consistent with the approved plan - the 4 -acre City park will be dedicated to the City with the first phase final plat; • Tree preservation and landscaping plans are consistent with the approved plans; • 1 have met with Dakota County staff regarding the buffer easement on the southerly property line and have agreed that the easement will be granted at the time the lots abutting the park are final platted - at this time we don't plan to plat any of the lots south of the gas pipeline until 2014 although it is necessary to grade some of these areas in 2013; and • Stormwater management is consistent with the approved plan. We have sent out letters to adjoining property owners so that we can meet with them to discuss any questions or concerns they have along the shared property line and to provide them with contact information for our development team. We're excited about the opportunity to again develop a first class neighborhood in the City of Eagan. Should you have any questions about this information, please feel free to contact me at 952- 985 -7827. Thank you. Sincerely, Ron Mullenbach Land Manager D.R. Horton, Inc.- Minnesota 20860 Kenbridge Court, Suite 100 Lakeville, MN 55044 www.drhorton.com Metropolitan Council August 14, 2013 Pamela Dudziak, Planner City of Eagan 3820 Pilot Knob Road Eagan, MN 55122 RE: Dalcota Path Cell Tower Comprehensive Plan Amendment — Administrative Review Metropolitan Council Review File No. 20606 -10 Metropolitan Council District 15 Dear Ms. Dudziak: The Metropolitan Council received the City of Eagan's (City) Dakota Path Cell Tower comprehensive plan amendment (CPA) on July 22, 2013. The CPA re- guides 0.48 acres from LD -Low Density Residential to QP- Quasi - Public to allow an existing monopole to remain consistent with the comprehensive guide plan while an adjacent parcel is redeveloped with residential uses. Council staff finds the amendment meets the CPA Administrative Review Guidelines adopted by the Council on July 28, 2010. The proposed amendment does not affect official forecasts or the City's ability to accommodate its share of the region's affordable housing need. Therefore, the Council will waive further review and action and the City may place this amendment into effect. The amendment, explanatory materials and the information submission form will be appended to the City's Plan in the Council's files. If you have any questions please contact Patrick Boylan, Principal Reviewer, at 651 -602 -1438. Sincerer, LisaB h Barajas, Man ger Local Planning Assistance cc: Julie Monson, Minnesota Housing Tod Sherman, Development Reviews Coordinator, MnDOT Metro Steven Chavez, Councilmember, District 15 Patrick Boylan, Sector Representative Raya Esmaeili, Reviews Coordinator N: ICommDevILPAICommunitieslEaganlLetterslEagan 2013 CPA Dakota Path Cell Tower 20606 -10 Admin Review. docx www.metrocounell.org 390 Robert Street North c St. Paul, MN 55101 -1805 e (651) 602 -1000 u Fax (651) 602 -1550 0 TTY (651) 291 -0904 An Equal Opportunity Employer 41 Cheryl Stevenson From: christie soderling [ccsoderling @q.com] Sent: Monday, September 30, 2013 9:51 PM To: City Council Subject: Dakota Path change request Follow Up Flag: Follow up Flag Status: Completed Hello all, I understand that some changes have been presented by Horton for the Dakota Path proposal. And while these seem to be fairly innocuous, there are other promises that I understand were made by Manley to adjacent homeowners that are not being honored by Horton. This is not acceptable — Horton needs to be responsible for the whole package he purchased. That is the only decent way to treat our residents. Christie Soderling Eagan 651 -247 -4937 Cheryl Stevenson From: larry poppler [larrypoppler @yahoo.com] Sent: Monday, September 30, 2013 12:07 PM To: City Council Cc: Dave Osberg; John Gorder Subject: Dakota Path - Request for added condition Follow Up Flag: Follow up Flag Status: Flagged Categories: Red Category Eagan City Council Members, You will be reviewing the Final Plat for Dakota Path soon. I have a special request as you consider this Plat. Please consider adding a condition which requires the Developer to directionally drill the connection to the sanitary sewer in Fairway Hills Drive. To serve this new development a connection to a sanitary sewer line along my southern lot line is needed. In the pipe's path is a beautiful 18" diameter oak tree. This tree is located within an easement on my property. The current plans show the removal of this oak as well as three other smaller trees on my property. The other smaller trees are not as significant as the large oak. This oak is by far the nicest tree on my entire property. I understand work needs to be done to make the connection, but newer directional drilling technology is now more commonplace in situations like these where saving existing land features is desired. I have seen directional drilling firsthand and believe this would be a perfect application because of the lack of service lines on this section of pipe and the lack of joints with this method of installation. As this technology has become more heavily used the cost has come down, however it is still more costly than standard trench excavation. I just learned of this on Saturday when I met with the new Developer DR Horton. I understand that this design was just recently completed. They have communicated to me that the cost of the directional drilling is the reason this is not being considered. While I do not want the Developer to incur unnecessary costs, millions have already changed hands on this property and millions more will be made as homes begin selling. During the Comprehensive Plan Amendment discussion, the Developer at the time communicated that directional drilling would be used for this connection and the trees would not be impacted. This cost should have been budgeted as part of the sale. One of the City Council's best decisions on this property was to require buffering between the new development and the existing residential properties. This was a significant consideration of Council Member Fields during the Council deliberations. There is no better buffering than an oak like this one. I invite any City Council Members to visit my home at 4608 Fairway Hills Drive to view this beautiful tree. Please feel free to walk down my southern lot line to the backyard to view the tree. A stake in my yard shows the pipe connection point. Again, please add a condition requiring directional drilling for the sanitary sewer connection to Fairway Hills. I can be reached at 651- 688 -0728 if you would like to visit with me on this topic. Thank you for your time, Larry Poppler Eagan Mayor and City Council Sept. 12,2013 3830 Pilot Knob Rd. Eagan, Mn 55122 Dear Council Members, Please find enclosed a few pictures you are obviously proud of I am sure they are good enough to post on your wall. Your vote on the Parkview Golf comprehensive land use guide change will be yoke around your neck for the rest of your political careers (forget about any thought of State Senator, Mayor Maguire). I unfortunately agree with council member Bakken. that letting the developer sue the city would have at least forced them to give up more detailed financials. The reason I say unfortunately is that I rarely agree with council member Bakken. If you thought the development was inevitable you could have easily put in a few restrictions, like say 60% of the housing under $200,000. I do not mean townhouses, I mean single family houses. That would have satisfied the Met Council that was on the City's butt a few years ago. This would have satisfied the need for young families to move into Eagan. The construction could happen only from Sam to 4pm. The trees torn out would be replaced with tree at least 20 feet tall with the guarantee that the developer would replace any dying tree for a period of 5 years. Have the city engineers looked at the impact to the water shed? Surely you all remember the flooding in the Jade Lane area in 2000 because of the additional housing without the requisite improvement in neighboring infrastructure. Finally, the chips from the oak trees should have been offered to the citizens of Eagan. These are but a few of the restrictions the city could have put in place to make this property less attractive to develop. I read in an article that this development will have a swimming pool, tot -lot, pavilion, basket ball court, and trails. The article implies that the public is welcome to all except the pool. Sounds to me like . the city approved a development that is close to a gated community. I have read many times that you are proud of having the lowest taxes in the south metro. I frankly don't see the point if you are willing to give up your principals to get it. Thank you, AZ�_W _ Rick Johnson 4601 Manor Dr. 55123 Jul 4g c Tiw- -�7 i~1 .`.f�!5��^��-cif• - '. }} a yy - rs ZVI 01'ap, owdo V �11 tit 4 l �.�.yr•... -- M r Agenda Information Memo October 1, 2013, Eagan City Council Meeting T. APPROVE EXEMPT PERMIT FOR CARING SOULS TO HOLD A RAFFLE ON DECEMBER 31, 2013 AT 2956 CENTER COURT ACTION TO BE CONSIDERED: Adopt Resolution approving Exempt Permit for Caring Souls to conduct a raffle on December 31, 2013 at 2956 Center Court. FACTS: ➢ Caring Souls, an Eagan -based non - profit, has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements of the application have been met and staff deems it in order for approval. ATTACHMENTS (1): A copy of the proposed resolution is attached on page 42> . (The application is available from the Office of the City Clerk.) LID, RESOLUTION NO. _ CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT CARING SOULS WHERAS, Caring Souls has applied for an Exempt Permit to conduct a raffle on December 31, 2013; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for Caring Souls to conduct a raffle on December 31, 2013 at 2956 Center Court. Motion by: Seconded by: Those in favor: Those against: Date: October 1, 2013 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 1St day of October, 2013. City Clerk `1 Agenda Information Memo October 1, 2013 Eagan City Council Meeting U. APPROVE PREMISE PERMIT FOR THE EAGAN LIONS TO CONDUCT LAWFUL GAMBLING AT LA FONDA DE LOS LOBOS, 3665 SIBLEY MEMORIAL HIGHWAY ACTION TO BE CONSIDERED: Adopt Resolution to approve a Premise Permit for the Eagan Lions to conduct lawful gambling at La Fonda de los Lobos, 3665 Sibley Memorial Highway. FACTS: Randy Kane, Gambling Manager of the Eagan Lions has applied for a premise permit to conduct a pull -tab, bar bingo, tipboard, electronic pull -tab and linked electronic bingo operation at La Fonda del Los Lobos located at 3665 Sibley Memorial Highway. The Eagan Lions are also permitted to conduct lawful gambling operations at Cedarvale Lanes, Starks Saloon and Old Chicago. The Police Department has conducted an investigation of the application and has found no cause to deny the application. ATTACHMENTS (1): A copy of the proposed resolution is attached as page 45 (The complete application is available from the Office of the City Clerk.) Loy. RESOLUTION CITY OF EAGAN PREMISE PERMIT FOR THE EAGAN LIONS TO CONDUCT PULL -TABS, BAR BINGO, TIPBOARDS, ELECTRONIC PULL -TABS AND LINKED ELECTRONIC BINGO AT LA FONDA DE LOS LOBOS WHERAS, the Eagan Lions have applied for a premise permit for a pull -tab, bar bingo, tipboard, electronic pull -tab and linked electronic bingo operation at La Fonda de los Lobos, 3665 Sibley Memorial Highway; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Eagan Lions application for a premise permit at La Fonda de los Lobos, 3665 Sibley Memorial Highway. Motion by: Seconded by: Those in favor: Those against: Date: October 1, 2013 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 1St day of October, 2013. City Cleric qv Agenda Information Memo October 1, 2013, Eagan City Council Meeting V. APPROVE EXEMPT PERMIT FOR MOMS & NEIGHBORS, INC. TO HOLD A RAFFLE ON NOVEMBER 8, 2013 AT 4185 SOUTH ROBERT TRAIL ACTION TO BE CONSIDERED: Adopt Resolution approving Exempt Permit for Moms & Neighbors, Inc. to conduct a raffle on November 8, 2013 at 4185 South Robert Trail. FACTS: ➢ Moms & Neighbors, Inc., an Eagan -based non- profit, has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements of the application have been met and staff deems it in order for approval. ATTACHMENTS (1): A copy of the proposed resolution is attached on page (The application is available from the Office of the City Cleric.) 4� RESOLUTION NO. _ CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT MOMS & NEIGHBORS, INC. WHERAS, Moms & Neighbors, Inc. has applied for an Exempt Permit to conduct a raffle on November 8, 2013; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for Moms & Neighbors, Inc. to conduct a raffle on November 8, 2013 at 4185 South Robert Trail. Motion by: Seconded by: Those in favor: Those against: Date: October 1, 2013 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 1" day of October, 2013. City Clerk 1- 1 Agenda Information Memo October 1, 2013 Eagan City Council Meeting PUBLIC HEARING A. PROJECT 1107, PARK CENTER DRIVE FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1107 (Park Center Drive — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1107 provided street improvements on Park Center Drive, a commercial/ residential street in southeast Eagan. • The Final Assessment Roll was presented to the City Council on September 3, 2013, with a public hearing scheduled for October 1, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 28% less than the estimate contained in the feasibility report presented at the public hearing held on January 2, 2013. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 23 to address all property owners' questions or concerns and provide any additional information of interest. Of the 4 commercial /industrial lots and 1 high- density residential lot being assessed, no one attended the meeting. ATTACHMENT: • Final Assessment Report, pages qq through i FINAL ASSESSMENT REPORT PROJECT Number: 1107 Name: Park Center Drive PUBLIC HEARING DATES Assessment: October 1, 2013 Project Approval: January 2, 2013 Final Feasibility Rate Report Units STREET Surf. /Signs (Commercial /Industrial) $ 1,789.08 $ 2,490.00 net acre STREET Surf. /Signs (R -4 Residential) $ 1,340.76 $ 1,868.00 net acre STREET Driveway - Cl $110.19 $153.00 S.Y. Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 13 -03 5 10 yrs 3.5% $ 31,374.52 $ (12,064.78) $ 13,797.17 $ (1,163.53) $ 43,439.30 FR -27.8% $ 14,960.70 FR -7.8% y9 4011� City of EaRan demo To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: September 24, 2013 Subject: Final Assessment Roll, Project 1107 Park Center Drive At the public hearing on Jan 02, 2013, the City Council ordered Project 1107. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Park Center Drive project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1107. PROJECT COST The total construction cost for this project is $32,794.19. This includes $32,494.45 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $299.74. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $12,377.50 were incurred, resulting in a total improvement and project cost of $45,171.69. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT Bituminous Mill & Overlay - Park Center Drive Concrete Driveway Apron Repairs Concrete curb and gutter repairs ASSESSMENTS Trunk Assessments CONSTRUCTION OTHER IMPROVEMENT COST . COSTS COST 24,772.01 9,349.69 1,479.88 558.55 6,542.30 2,469.26 32,794.19 12,377.50 34,121.70 2,038.43 9,011.56 FEASIBILITY REPORT 47, 500.00 2,600.00 8,300.00 45,171.69 58,400.00 No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Commercial /Industrial Lots Improvements: The City's Assessment Policy states that 100% of the Bituminous Mill & Overlay - Park Center Drive costs are assessable for Commercial /Industrial Lots properties. The improvement and assessment rate for the Commercial /Industrial Lots properties is computed as follows: Commercial /Industrial Lots = 12.95 net acres / 19.08 total acres = 67.9% $34,121.70 (Bituminous Mill & Overlay - Park Center Drive Cost) x 67.9% = $23,168.59 $23,168.59 = $1,789.08 /net acre 12.95 net acres 0 High Density Residential Lots (114) - Rental Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - Park Center Drive costs are assessable for High Density Residential Lots (114) - Rental properties. The improvement and assessment rate for the High Density Residential Lots (R4) - Rental properties is computed as follows: High Density Residential Lots (114) - Rental = 4.60 net acres / 19.08 total acres = 24.1% $34,121.70 (Bituminous Mill & Overlay- Park Center Drive Cost) x 24.1% x 75% =$6,167.50 $6,167.50 4.60 net acres $1,340.76 / net acre The remaining acreage within the project area (1.53 acres) is storm water ponding, which is decucted from the gross acreage, and therefore not assessable under the City's Assessment Policy. Driveway Entrance Replacement Improvements: The City's Assessment Policy states that 100% of the Concrete Driveway Apron Repairs costs are assessable for Driveway Entrance Replacement properties. The improvement and assessment rate for the Driveway Entrance Replacement properties is computed as follows: Driveway Entrance Replacement = 18.5 SY / 18.5 SY = 100.0% $2,038.43 (Concrete Driveway Apron Repairs Cost) x 100.0% = $2,038.43 $2,038.43 = $110.19 / SY 18.5 SY ASSESSMENT TERMS: The assessments are proposed for a term of 10 years for non - residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT Bituminous Mill & Overlay - Park Center Drive Concrete Driveway Apron Repairs Concrete curb and gutter repairs Major Street Fund: $13,797.17 Aaron NelsonLP.E. Reviewed Public Works Department �0 Z/r .3 Date Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I COST REVENUE RESPONSIBILITY 34,121.70 29,336.09 4,785.61 2,038.43 2,038.43 - 9,011.56 - 9,011.56 45,171.69 31,374.52 13,797.17 51 ("�WA, — Finance Dep rt U 00 Date Final Assessment Roll City Project 1107 Park Center Park Center Drive Commercial/ Industrial P.I.N. Net Acreage High- Density Street Assessment Driveway Driveway Concrete Entrance Assessment Total Assessment R -4 Residential P.I.N. Net Residential Street Repair Repair Concrete Entrance Total 2071 CLIFF ROAD 10- 56723 -01 -020 Acreage Assessment / Assessment Area Cost $749.29 Assessment 2075 CLIFF ROAD 10- 56723 -01 -010 0.86 Net Acre $1,538.61 (SY) (per SY) Assessment $1,538.61 2061 PARK CENTER DRIVE 10- 56721 -01 -011 4.60 $1,340.76 $6,167.50 7.2 $110.19 $793.37 $6,960.87 Park Center Drive Commercial/ Industrial P.I.N. Net Acreage Commercial/ Industrial Assessment / Net Acre Street Assessment Driveway Repair Area (SY) Driveway Repair Cost (per SY) Concrete Entrance Assessment Total Assessment 2000 CLIFF ROAD 10- 56722 -01 -010 0.88 $1,789.08 $1,574.39 0 $110.19 $0.00 $1,574.39 2071 CLIFF ROAD 10- 56723 -01 -020 0.88 $1,789.08 $1,574.39 6.8 $110.19 $749.29 $2,323.68 2075 CLIFF ROAD 10- 56723 -01 -010 0.86 $1,789.08 $1,538.61 0 $110.19 $0.00 $1,538.61 2055 CLIFF ROAD 10- 56730 -01 -010 10.33 $1,789.08 $18,481.20 4.5 $110.19 $495.77 $18,976.97 Subtotal 1 12.95 1 1...$23,168.59 11.3 1 1 $1,245.06 1 $24,413.65 Totals 17.55 1 1 $29,336.09 1 18.5 1 1 $2,038.43 $31,374.52 JC"° PL WORRIGNe MMI LU w t,> /i[r c w no w w ��•. c 0 i O l 'err 0 P� CNt ; n t a z } Lo ca t! Lid i� a� f r! `F 4f sdr pp , � O Y d €f v f O �4 L N .- Co �a V£ CD FA pxw'LLOI• aoafoad \noadwl aaaa ;g ZWZ\s;oa(oad Ally \N33NIJN3 \8a3Snvi NI C) a <1 z -V=--� W • O a) a) C a) O a U N 0 CL E EL > a) ry a) n' W a) a <1 z -V=--� Agenda Information Memo October 1, 2013 Eagan City Council Meeting PUBLIC HEARING B. PROJECT 1029, SOUTH OAKS FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1029 (South Oaks — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1029 provided street improvements for the residential streets of South Oaks, a neighborhood in southeast Eagan. • The Final Assessment Roll was presented to the City Council on September 3, 2013, with a public hearing scheduled for October 1, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 35% less than the estimate contained in the feasibility report presented at the public hearing held on December 18, 2012. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 23 to address all property owners' questions or concerns and provide any additional information of interest. Of the 37 lots (all single - family homes), no one attended the meeting. ATTACHMENT: • Final Assessment Report, pages 55 through W 5� PROJECT Number: 1029 FINAL ASSESSMENT REPORT PUBLIC HEARING DATES Assessment: October 1, 2013 Name: South Oaks Additions Project Approval: January 15, 2013 STREET Surf. /Signs Single Family Res STREET Surf. /Signs - Comm Park Final Feasibility Rate Report Units $ 1,113.12 $ 1,700.00 Lot Eq $7.54 $11.52 F. F. Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 13 -03 40 5 yrs 3.5% $ 45,309.82 $ (23,890.18) $ 70,703.39 $ (39,796.61) $ 69,200.00 FR -34.5% $ 110,500.00 FR -36.0% 400P City of Eagan Memo To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: September 24, 2013 Subject: Final Assessment Roll, Project 1029 South Oaks Additions At the public hearing on Jan 15, 2013, the City Council ordered Project 1029. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the South Oaks Additions project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1029. PROJECT COST The total construction cost for this project is $97,053.98. This includes $96,506.11 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $547.87. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $18,959.23 were incurred, resulting in a total improvement and project cost of $116,013.21. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT CONSTRUCTION OTHER COST COSTS Bituminous Mill & Overlay - South Oaks Additions 76,651.96 14,973.75 Concrete Curb & Gutter Repairs 20,402.02 3,985.48 97,053.98 18,959.23 ASSESSMENTS Trunk Assessments IMPROVEMENT FEASIBILITY COST REPORT 91,625.71 139,200.00 24,387.50 40,500.00 116,013.21 179,700.00 No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Residential Lots Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - South Oaks Additions costs are assessable for Residential Lots properties. The improvement and assessment rate for the Residential Lots properties is computed as follows: Residential Lots = 8,145.0 F.F. / 9,062.0 F.F = 89.90% $91,625.71 (Bituminous Mill & Overlay- South Oaks Additions Cost) x 89.90%x 50% =$41,185.44 $41,185.44 = $1,113.12 /Unit 37 Units 50 Community Park Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - South Oaks Additions costs are assessable for Community Park properties. The improvement and assessment rate for the Community Park properties is computed as follows: Community Park = 547.0 F.F. / 9,062.0 F.F = 6.00% $91,625.71 (Bituminous Mill & Overlay - South Oaks Additions Cost) x 6.00% x 75% = $4,124.38 $4,124.38 547 Front Feet ASSESSMENT TERMS: $7.54 / Front Foot The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT Bituminous Mill & Overlay - South Oaks Additions Concrete Curb & Gutter Repairs Major Street Fund: $70,703.39 Aaron Nelson, P.E. Reviewed 9114- A�?�A Publi orks Department q1t 2- /l Date Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I COST REVENUE RESPONSIBILITY 91,625.71 45,309.82 24,387.50 - 46,315.89 24,387.50 116,013.21 45,309.82 70,703.39 59 Finance De , ent ?� / /3 Date Final Assessment Roll City Project 1029 South Oaks Greenleaf Drive West R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4565 GREENLEAF DR W 10- 71200- 040 -10 1 $ 1,113.12 $ 1,113.12 4571 GREENLEAF DR W 10- 71200- 040 -20 1 $ 1,113.12 $ 1,113.12 4585 GREENLEAF DR W 10- 71200- 040 -30 1 $ 1,113.12 $ 1,113.12 4540 GREENLEAF DR W 10- 71200 - 030 -40 1 $ 1,113.12 $ 1,113.12 4591 GREENLEAF DR W 10- 71200- 040 -40 1 $ 1,113.12 $ 1,113.12 4550 GREENLEAF DR W 10- 71200 -03 -050 1 $ 1,113.12 $ 1,113.12 4590 GREENLEAF DR W 10- 71200 -05 -080 1 $ 1,113.12 $ 1,113.12 Subtotal 7 $ 7,791.84 Greenleaf Drive South R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 603 GREENLEAF DR S 10- 71200 -03 -010 1 $ 1,113.12 $ 1,113.12 570 GREENLEAF DR S 10- 71200 -05 -040 1 $ 1,113.12 $ 1,113.12 593 GREENLEAF DR S 10- 71200 -02 -050 1 $ 1,113.12 $ 1,113.12 580 GREENLEAF DR S 10- 71200 -05 -050 1 $ 1,113.12 $ 1,113.12 583 GREENLEAF DR S 10- 71200 -02 -060 1 $ 1,113.12 $ 1,113.12 613 GREENLEAF DR S 10- 71200 -03 -060 1 $ 1,113.12 $ 1,113.12 590 GREENLEAF DR S 10- 71200 -05 -060 1 $ 1,113.12 $ 1,113.12 573 GREENLEAF DR S 10- 71200 -02 -070 1 $ 1,113.12 $ 1,113.12 600 GREENLEAF DR S 10- 71200 -05 -070 1 $ 1,113.12 $ 1,113.12 Vacant Lot 10- 71200 -02 -010 1 $ 1,113.12 $ 1,113.12 Subtotal 10 $ 11,131.20 Greenleaf Drive East R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4591 GREENLEAF DR E 10- 71200 -05 -010 1 $ 1,113.12 $ 1,113.12 4540 GREENLEAF DR E 10- 71200 -01 -020 1 $ 1,113.12 $ 1,113.12 4581 GREENLEAF DR E 10- 71200 -05 -020 1 $ 1,113.12 $ 1,113.12 4530 GREENLEAF DR E 10- 71200 -01 -030 1 $ 1,113.12 $ 1,113.12 4571 GREENLEAF DR E 10- 71200 -05 -030 1 $ 1,113.12 $ 1,113.12 4560 GREENLEAF DR E 10- 71201 -01 -010 1 $ 1,113.12 $ 1,113.12 4570 GREENLEAF DR E 10- 71201 -01 -020 1 $ 1,113.12 $ 1,113.12 Subtotal 7 $ 7,791.84 Greenleaf Drive North R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 570 GREENLEAF DR N 10- 71200 -02 -020 1 $ 1,113.12 $ 1,113.12 555 GREENLEAF DR N 10- 71200 -01 -040 1 $ 1,113.12 $ 1,113.12 565 GREENLEAF DR N 10- 71200 -01 -050 1 $ 1,113.12 $ 1,113.12 575 GREENLEAF DR N 10- 71200 -01 -060 1 $ 1,113.12 $ 1,113.12 585 GREENLEAF DR N 10- 71200 -01 -070 1 $ 1,113.12 $ 1,113.12 595 GREENLEAF DR N 10- 71200 -01 -080 1 $ 1,113.12 $ 1,113.12 5� Greenleaf Drive North (continued) 605 GREENLEAF DR N 10- 71200 -01 -090 1 $ 1,113.12 $ 1,113.12 615 GREENLEAF DR N 10- 71200 -01 -100 1 $ 1,113.12 $ 1,113.12 625 GREENLEAF DR N 10- 71200 -01 -110 1 $ 1,113.12 $ 1,113.12 10- 71200 -01 -140 Subtotal 9 $ 2,269.54 $ 10,018.08 Acorn Street R -1 Residential P.I.N. EquLot ivalent Ass ssl ment Total 4555 ACORN ST 10- 71200 -03 -020 1 $ 1,113.12 $ 1,113.12 4540 ACORN ST 10- 71200 -02 -030 1 $ 1,113.12 $ 1,113.12 4545 ACORN ST 10- 71200 -03 -030 1 $ 1,113.12 $ 1,113.12 4550 ACORN ST 10- 71200 -02 -040 1 $ 1,113.12 $ 1,113.12 Subtotal 4 $ 4,452.48 Total SF Assessments—F- ssessments 37 1 $ 41,185.44 P - Parks P.I.N. Front Foot Rate /F.F. Street Overla South Oaks Park 10- 71200 -01 -120 96 $ 7.54 $ 723.84 South Oaks Park 10- 71200 -01 -130 150 $ 7.54 $ 1,131.00 South Oaks Park 10- 71200 -01 -140 301 $ 7.54 $ 2,269.54 Subtotal 547 $ 4,124.38 Total Assessments $ 45,309.82 5q 4b� South Oaks Street Revitalization - Project 1029 City of Eala Street Improvement Area �dq FIG. 2 Date: 12/12/2012 Agenda Information Memo October 1, 2013 Eagan City Council Meeting PUBLIC HEARING C. PROJECT 1110, WILDERNESS RUN SECOND — FOURTH FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1110 (Wilderness Run Second -Fourth Additions — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1110 provided street improvements on the residential streets of Wilderness Run 2nd — 4th Additions in south central Eagan. • The Final Assessment Roll was presented to the City Council on September 3, 2013, with a public hearing scheduled for October 1, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 15% less than the estimate contained in the feasibility report presented at the public hearing held on December 18, 2012. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 23 to address all property owners' questions or concerns and provide any additional information of interest. Of the 110 single - family residential properties being assessed, one property owner attended the meeting. ATTACHMENT: • Final Assessment Report, pages WA through • Neighborhood Meeting Minutes, pages r71 through l a CQ FINAL ASSESSMENT REPORT PROJECT Number: 1110 Wilderness Run 2nd & Name: 4th PUBLIC HEARING DATES Assessment: October 1, 2013 Project Approval: January 15, 2013 Final Feasibility Rate Report Units STREET Surf. /Signs Single Family Res $ 900.46 $ 1,060.00 Lot Eq STREET Surf. /Signs - NH Park $ 7.90 $ 9.40 F. F. Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 13 -03 112 5 yrs 3.5% $ 106,184.44 $ (20,015.56) $ 228,614.11 $ (16,985.89) $ 126,200.00 FR -15.9% $ 245,600.00 FR -6.9% co a To: From: Date: Subject: 4000 City of Eap ma Mayor and City Council Aaron Nelson, Assistant City Engineer September 24, 2013 Final Assessment Roll, Project 1110 Wilderness Run 2nd & 4th At the public hearing on Jan 15, 2013, the City Council ordered Project 1110. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Wilderness Run 2nd & 4th project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1110. PROJECT COST The total construction cost for this project is $293,363.99. This includes $290,844.60 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $2,519.39. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $41,434.55 were incurred, resulting in a total improvement and project cost of $334,798.54. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT Bituminous Mill & Overlay - Wilderness Run 2nd & 4th Concrete Curb and Gutter Repair ASSESSMENTS Trunk Assessments CONSTRUCTION OTHER COST COSTS 190,273.50 103,090.49 293,363.99 IMPROVEMENT FEASIBILITY COST REPORT 26,874.12 217,147.62 257,700.00 14,560.44 117,650.93 114,100.00 41,434.56 334,798.55 371,800.00 No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Residential Lots Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Wilderness Run 2nd & 4th costs are assessable for Residential Lots properties. The improvement and assessment rate for the Residential Lots properties is computed as follows: 13 Residential Lots = 12,391.0 F.F. / 13,708.0 F.F = 90.4% $217,147.62 (Bituminous Mill & Overlay - Wilderness Run 2nd & 4th Cost) x 90.4% x 50% = $98,150.14 $98,150.14 = $900.46 /Unit 109 Units Neigborhood Park Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Wilderness Run 2nd & 4th costs are assessable for Neigborhood Park properties. The improvement and assessment rate for the Neigborhood Park properties is computed as follows: % Neigborhood Park = 1,017.0 F.F. / 13,708.0 RF = 7.4% $217,147.62 (Bituminous Mill & Overlay - Wilderness Run 2nd & 4th Cost) x 7.4% x 50% = $8,034.30 $8,034.30 = $7.90 /Front Foot 1017 Front Feet ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT Bituminous Mill & Overlay - Wilderness Run 2nd & 4th Concrete Curb and Gutter Repair Major Street Fund: $228,614.11 /14 " 4 Aaron Nelson, P.E. Reviewed Public Works Pepartment Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I COST REVENUE RESPONSIBILITY 217,147.62 117,650.93 106,184.44 110,963.18 117,650.93 334,798.55 -- 106,184.44 228,614.11 b Finance D`a`rt{ �e /�h�i Date Final Assessment Roll City Project 1110 Wilderness Run 2nd and 4th Cleome Lane R -1 Residential P.I.N. Equivalent Assessment Total 1367 Cleome Ln. 10- 84351 -02 -280 1 $ 900.46 $ 900.46 1371 Cleome Ln. 10- 84351 -02 -270 1 $ 900.46 $ 900.46 1372 Cleome Ln. 10- 84351 -02 -170 1 $ 900.46 $ 900.46 1375 Cleome Ln. 10- 84351 -02 -260 1 $ 900.46 $ 900.46 1376 Cleome Ln. 10- 84351 -02 -180 1 $ 900.46 $ 900.46 1380 Cleome Ln. 10- 84351 -02 -190 1 $ 900.46 $ 900.46 1385 Cleome Ln. 10- 84351 -02 -240 1 $ 900.46 $ 900.46 1386 Cleome Ln. 10- 84351 -02 -200 1 $ 900.46 $ 900.46 1392 Cleome Ln. 10- 84351 -02 -210 1 $ 900.46 $ 900.46 (empty lot) 10- 84351 -02 -250 1 $ 900.46 $ 900.46 (empty lot) 10- 84351 -02 -220 1 $ 900.46 $ 900.46 1376 Cosmos Ln. Subtotal 11 $ 900.46 $ 9,905.06 Cosmos Lane R -1 Residential P.I.N. Equivalent Assessment Total 1342 Cosmos Ln. 10- 84353 -02 -050 1 $ 900.46 $ 900.46 1345 Cosmos Ln. 10- 84353 -01 -080 1 $ 900.46 $ 900.46 1348 Cosmos Ln. 10- 84353 -02 -040 1 $ 900.46 $ 900.46 1349 Cosmos Ln. 10- 84353 -01 -070 1 $ 900.46 $ 900.46 1354 Cosmos Ln. 10- 84353 -02 -030 1 $ 900.46 $ 900.46 1355 Cosmos Ln. 10- 84353 -01 -060 1 $ 900.46 $ 900.46 1358 Cosmos Ln. 10- 84353 -02 -020 1 $ 900.46 $ 900.46 1359 Cosmos Ln. 10- 54353 -01 -050 1 $ 900.46 $ 900.46 1362 Cosmos Ln. 10- 84353 -02 -010 1 $ 900.46 $ 900.46 1363 Cosmos Ln. 10- 84353 -01 -040 1 $ 900.46 $ 900.46 1372 Cosmos Ln. 10- 84351 -02 -070 1 $ 900.46 $ 900.46 1376 Cosmos Ln. 10- 84351 -02 -080 1 $ 900.46 $ 900.46 1377 Cosmos Ln. 10- 84351 -02 -150 1 $ 900.46 $ 900.46 1380 Cosmos Ln. 10- 84351 -02 -090 1 $ 900.46 $ 900.46 1381 Cosmos Ln. 10- 84351 -02 -140 1 $ 900.46 $ 900.46 1386 Cosmos Ln. 10- 84351 -02 -100 1 $ 900.46 $ 900.46 1387 Cosmos Ln. 10- 84351 -02 -130 1 $ 900.46 $ 900.46 1391 Cosmos Ln. 10- 84351 -02 -120 1 $ 900.46 $ 900.46 1392 Cosmos Ln. 10- 84351 -02 -110 1 $ 900.46 $ 900.46 Subtotal 19 $ 17,108.74 Amaryllis Lane R -1 Residential P.I.N. EquLot valent Ass ssment Total 1364 Amaryllis Ln. 10- 84351 -01 -040 1 $ 900.46 $ 900.46 1368 Amaryllis Ln. 10- 84351 -01 -050 1 $ 900.46 $ 900.46 lS� 1373 Amaryllis Ln. 10- 84351 -02 -050 1 $ 900.46 $ 900.46 1374 Amaryllis Ln. 10- 84351 -01 -060 1 $ 900.46 $ 900.46 1377 Amaryllis Ln. 10- 84351 -02 -040 1 $ 900.46 $ 900.46 1378 Amaryllis Ln. 10- 84351 -01 -070 1 $ 900.46 $ 900.46 1383 Amaryllis Ln. 10- 84351 -02 -030 1 $ 900.46 $ 900.46 1384 Amaryllis Ln. 10- 84351 -01 -080 1 $ 900.46 $ 900.46 1387 Amaryllis Ln. 10- 84351 -02 -020 1 $ 900.46 $ 900.46 1388 Amaryllis Ln. 10- 84351 -01 -090 1 $ 900.46 $ 900.46 1391 Amaryllis Ln. 10- 84351 -02 -010 1 $ 900.46 $ 900.46 1392 Amaryllis Ln. 10- 84351 -01 -100 1 $ 900.46 $ 900.46 $ 900.46 Subtotal 12 1 $ 10,805.52 Garden Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4310 Garden Trl. 10. 02700 -29 -010 1 $ 900.46 $ 900.46 4320 Garden Trl. 10- 84353 -01 -010 1 $ 900.46 $ 900.46 4326 Garden TH. 10- 84353 -01 -020 1 $ 900.46 $ 900.46 4332 Garden TH. 10- 54353 -01 -030 1 $ 900.46 $ 900.46 4333 Garden TH. 10- 84351 -02 -160 1 $ 900.46 $ 900.46 4350 Garden TH. 10- 54351 -03 -090 1 $ 900.46 $ 900.46 4354 Garden Trl. 10- 84351 -03 -080 1 $ 900.46 $ 900.46 4357 Garden TH. 10- 84351 -02 -060 1 $ 900.46 $ 900.46 4360 Garden TH. 10- 84351 -03 -070 1 $ 900.46 $ 900.46 4368 Garden TH. 10- 84351 - 03.060 1 $ 900.46 $ 900.46 4374 Garden TH. 10- 84351 -03 -050 1 $ 900.46 $ 900.46 4380 Garden TH. 10- 84351 -03 -040 1 $ 900.46 $ 900.46 4383 Garden TH. 10- 84351 -01 -030 1 $ 900.46 $ 900.46 4386 Garden Trl. 10- 84351 -03 -030 1 $ 900.46 $ 900.46 4391 Garden TH. 10- 84351 -01 -020 1 $ 900.46 $ 900.46 4392 Garden TH. 10- 84351 -03 -020 1 $ 900.46 $ 900.46 4395 Garden TH. 10- 84351 -01 -010 1 $ 900.46 $ 900.46 4396 Garden Trl. 10- 84351 -03 -010 1 $ 900.46 $ 900.46 Subtotal 18 1 $ 16,208.28 Carlson Lake Lane R -1 Residential P•I•N• Lot Equivalent Unit Assessment Total 1262 Carlson Lake Ln. 10- 84353 -03 -250 1 $ 900.46 $ 900.46 1265 Carlson Lake Ln. 10- 84353 -05 -070 1 $ 900.46 $ 900.46 1270 Carlson Lake Ln. 10- 54353 -03 -260 1 $ 900.46 $ 900.46 1273 Carlson Lake Ln. 10- 84353 -05 -060 1 $ 900.46 $ 900.46 1274 Carlson Lake Ln. 10- 84353 -03 -270 1 $ 900.46 $ 900.46 1277 Carlson Lake Ln. 10- 84353 -05 -050 1 $ 900.46 $ 900.46 1280 Carlson Lake Ln. 10- 84353 -03 -280 1 $ 900.46 $ 900.46 1281 Carlson Lake Ln. 10. 84353 -05 -040 1 $ 900.46 $ 900.46 1284 Carlson Lake Ln. 10- 84353 -03 -290 1 $ 900.46 $ 900.46 1287 Carlson Lake Ln. 10- 84353 -05 -030 1 $ 900.46 $ 900.46 1290 Carlson Lake Ln. 10- 84353 -03 -300 1 $ 900.46 $ 900.46 I 1293 Carlson Lake Ln. 10- 84353 -05 -020 1 $ 900.46 $ 900.46 1299 Carlson Lake Ln. 10- 84353 -05 -010 1 $ 900.46 $ 900.46 1307 Carlson Lake Ln. 10- 84353 -04 -080 1 $ 900.46 $ 900.46 1308 Carlson Lake Ln. 10- 84353 -03 -150 1 $ 900.46 $ 900.46 1313 Carlson Lake Ln. 10- 84353 -04 -070 1 $ 900.46 $ 900.46 1317 Carlson Lake Ln. 10- 84353 -04 -060 1 $ 900.46 $ 900.46 1321 Carlson Lake Ln. 10- 84353 -04 -050 1 $ 900.46 $ 900.46 1323 Carlson Lake Ln. 10- 84353 -04 -040 1 $ 900.46 $ 900.46 1325 Carlson Lake Ln. 10- 84353 -04 -030 1 $ 900.46 $ 900.46 1327 Carlson Lake Ln. 10- 84353 -04 -020 1 $ 900.46 $ 900.46 1329 Carlson Lake Ln. 10- 84353 -04 -010 1 $ 900.46 $ 900.46 $ 900.46 Subtotal 22 1 $ 19,810.12 Svensk Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4353 Svensk Ln. 10- 84353 -02 -060 1 $ 900.46 $ 900.46 4354 Svensk Ln. 10- 84353 -03 -060 1 $ 900.46 $ 900.46 4359 Svensk Ln. 10- .84353 -02 -070 1 $ 900.46 $ 900.46 4367 Svensk Ln. 10- 84353 -02 -080 1 $ 900.46 $ 900.46 4368 Svensk Ln. 10- 84353 -03 -050 1 $ 900.46 $ 900.46 4371 Svensk Ln. 10- 84353 -02 -090 1 $ 900.46 $ 900.46 4372 Svensk Ln. 10- 84353 -03 -040 1 $ 900.46 $ 900.46 4375 Svensk Ln. 10- 84353 -02 -100 1 $ 900.46 $ 900.46 4381 Svensk Ln. 10- 84353 -02 -110 1 $ 900.46 $ 900.46 4382 Svensk Ln. 10- 84353 -03 -030 1 $ 900.46 $ 900.46 4389 Svensk Ln. 10- 84353 -02 -120 1 $ 900.46 $ 900.46 4390 Svensk Ln. 10- 84353 -03 -020 1 $ 900.46 $ 900.46 4395 Svensk Ln. 10- 84353 -02 -130 1 $ 900.46 $ 900.46 4396 Svensk Ln. 10- 84353 -03 -010 1 $ 900.46 $ 900.46 Subtotal 14 $ 12,606.44 Nybro Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4370 Nybro Cir. 10- 84353 -03 -140 1 $ 900.46 $ 900.46 4373 Nybro Cir. 10- 84353 -03 -070 1 $ 900.46 $ 900.46 4381 Nybro Cir. 10- 84353 -03 -080 1 $ 900.46 $ 900.46 4386 Nybro Cir. 10- 84353 -03 -130 1 $ 900.46 $ 900.46 4387 Nybro Cir. 10- 84353 -03 -090 1 $ 900.46 $ 900.46 4395 Nybro Cir. 10- 84353 -03 -100 1 $ 900.46 $ 900.46 4396 Nybro Cir. 10- 84353 -03 -120 1 $ 900.46 $ 900.46 4400 Nybro Cir. 10- 84353 -03 -110 1 $ 900.46 $ 900.46 Subtotal 8 $ 7,203.68 Malmo Circle Lot Unit R -1 Residential P.I.N. Total Equivalent Assessment 4380 Malmo Cir. 10- 84353 -03 -310 1 $ 900.46 $ 900.46 P I 4388 Malmo Cir. 10- 84353 -03 -190 1 $ 900.46 $ 900.46 4389 Malmo Cir. 10- 84353 -03 -160 1 $ 900.46 $ 900.46 4396 Malmo Cir. 10- 84353 -03 -180 1 $ 900.46 $ 900.46 4397 Malmo Cir. 10- 84353 -03 -170 1 $ 900.46 $ 900.46 Subtotal 5 1 $ 4,502.30 Total SF Assessments 1 109 1 $ 98,150.14 P -Parks P.I.N. Front Foot Rate /F.F. Total City of Eagan Carlson Lake Park 10- 84353 -06 -090 915 $ 7.90 $ 7,228.50 City of Eagan Carlson Lake Park 10- 84354 -00 -020 40 $ 7.90 $ 316.00 City of Eagan Carlson Lake Park 10- 84355 -00 -010 62 $ 7.90 $ 489.80 Subtotal 1017 1 $ 8,034.30 Total Assessments 1 $ 106,184.44 W z k { f �g r1 1 F t! 1 1iF�j(7f {' f F • 4,, "��tt�� i � ��1 } Ft �t �" E�! +j � �� s z ; x . Street Improvement Assessable Area R N, AL t 1 � ��,, ��,- �� •fir,' (i i � I _� ` —t ; 'F` �� ,��s � t 'i �iu' -� Mill f f Ilk 4-6 i E 410� Wilderness Run 2nd & 4th Street Revitalization - Project 1110 Cift of Do Street Improvement Area qo FIG. 2A Date: 12/11/2012 Wilderness Run 2`1 & 01 Neighborhood Street Revitalization City Project No. 1110 Informational Meeting — 6:00 P.M. Monday, September 23, 2013 Conference Room IAB Attendance Aaron Nelson, Assistant City Engineer, 1 property owner of a single family home (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the property owner and had an informal question /answer discussion since there was only one resident present. The resident had several questions and comments regarding the construction and assessments. Questions/ Comments 1. After the overlay was complete, the homeowner has had issues with bottoming out with his boat trailer when backing into the driveway. What can the city do regarding his issue? Because the street is milled at the curb line, the elevation of the pavement at the curb is the same as it was before the overlay. In the middle of the cul -de -sac, the pavement is approximately 1 -1/2" higher than it previously was. This is a minor change in elevation, so the problem likely isn't because the overlay made the crown of the street too steep, but instead the issue is probably related to the steepness of his driveway. Engineering will determine the slope of the street crown to see if it is within acceptable tolerances and consistent with industry standards. If it is acceptable, the city would not make any changes. If the problem relates to the steepness of the driveway, the owner could make modifications to the driveway to try to minimize the issue. Grades of both the street crown and driveway were determined the following day. The street crown is at 3 %, which is consistent with both Eagan and industry standards. The driveway grade is 15.3% (10% is the current allowed maximum). This confirmed the issue is not being caused by the street grade, but instead the steepness of the driveway. 2. Will the city reduce his assessment because he is having issues with backing his trailer in his driveway? The street overlay is not the cause of the issue, so staff does not propose to modify his assessment. 3. If he meets the criteria in the assessment deferment policy, will his assessment be reduced or eliminated? If he were approved for a deferment, this would not eliminate the assessment, but instead only delay payments on it. The assessment would continue to accrue interest until paid in full. 4. Why was damaged curb replaced? The curb and gutter is part of the overall drainage system, and if damaged curb were left in place it leaves another avenue for water to get into the street base, causing premature deterioration of the street. City practice is to repair curbs that have large cracks, large chunks missing in the gutter, or are heaved or sunken. Curb with tight cracks, and still operational, are typically left in place. 5. What was the intent /objective of the overlay? The primary objectives of the overlay is to add additional strength to the street section, improve the aesthetics, rideability, and drainage, and cost effectively extend the life expectancy until the next pavement rehabilitation is performed in the future. 6. When will the streets be improved again in the future? The goal is to perform two to three edge mill and overlays, approximately 20 years apart. These streets now received their second overlay. As the next maintenance timeframe approaches, the condition of the pavement will be re- evaluated to determine the appropriate maintenance technique (edge mill & overlay, partial depth mill & overlay, full depth pavement removal and replacement, or reconstruction). 7. Other miscellaneous questions regarding street improvements, winter plowing, nearby trail improvement projects, winter on- street parking policy, etc. The meeting adjourned at 6:55 p.m. 91 INFORMATIONAL MEETING Wilderness Run Second & Fourth Neighborhood Street Revitalization City of Wan Project 1110, Contract 13 -03 Monday, September 23, 2013 6:00 p.m. — Conference Room 1AB NAME ADDRESS \\//,PHONE NO. Agenda Information Memo October 1, 2013 Eagan City Council Meeting PUBLIC HEARING D. _PROJECT 1098, WEXFORD/WEXFORD 2ND FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1098 (Wexford /Wexford 2nd — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1098 provided street improvements for the residential streets of Wexford and Wexford 2„d in central Eagan. • The Final Assessment Roll was presented to the City Council on September 3, 2013, with a public hearing scheduled for October 1, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 23% less than the estimate contained in the feasibility report presented at the public hearing held on December 11, 2012. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 23 to address all property owners' questions or concerns and provide any additional information of interest. Of the 63 single - family residential properties being assessed, no one attended the meeting. ATTACHMENT: • Final Assessment Report, pages 9q through` q9. 113 FINAL ASSESSMENT REPORT PROJECT PUBLIC HEARING DATES Number: 1098 Assessment: October 1, 2013 Name: Wexford/ Wexford 2nd Project Approval: January 2, 2013 Final Feasibility Rate Report STREET Surf. /Signs Single Family Res $757.70 $988.00 Contract Number of Number Parcels 13 -03 63 Terms 5 yrs Interest Amount Rate Assessed 3.5% $ 47,735.10 $ 62,250.00 FR V14 Units Lot Eq Variance City Actual to FR Financed $ (14,514.90) $ 80,981.02 -23.3% $ 104,850.00 FR Variance Actual to FR $ (23,868.98) -22.8 4011� City of Evan Memo To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: September 24, 2013 Subject: Final Assessment Roll, Project 1098 Wexford/ Wexford 2nd At the public hearing on Jan 02, 2013, the City Council ordered Project 1098. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Wexford/ Wexford 2nd project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1098. PROJECT COST The total construction cost for this project is $106,560.72. This includes $105,729.45 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $831.27. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $22,155.40 were incurred, resulting in a total improvement and project cost of $128,716.12. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT Bituminous Mill & Overlay - Wexford/ Wexford 2nd Concrete Curb and Gutter Repair ASSESSMENTS Trunk Assessments CONSTRUCTION OTHER COST COSTS 79,038.62 16,433.19 27,522.10 5,722.21 106,560.72 22,155.40 IMPROVEMENT FEASIBILITY COST REPORT 95,471.81 124,500.00 33,244.31 42,600.00 128,716,12 167,100.00 No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Residential Lots Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Wexford/ Wexford 2nd costs are assessable for Residential Lots properties. The improvement and assessment rate for the Residential Lots properties is computed as follows: TJ�5- $95,471.81 (Bituminous Mill & Overlay - Wexford/ Wexford 2nd Cost) x 50% = $47,735.10 $47,735.10 = $757.70 /Unit 63 Units ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILI IMPROVEMENT Bituminous Mill & Overlay - Wexford/ Wexford 2nd Concrete Curb and Gutter Repair Major Street Fund: $80,981.02 Aaron Nelson, P.E. (d Reviewed Pti6lic Works Department 6/l�f/3 Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I IMPROVEMENT COST 95,471.81 33,244.31 ASSESSMENT CITY REVENUE RESPONSIBILITY 47,735.10 47,736.71 33,244.31 128,716.12 47,735.10 80,981.02 yl� Finance Ifiortment p, 7AA Date Final Assessment Roll City Project 1098 Wexford Additions Wexford Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1570 Wexford Ct 10- 83850 -02 -180 1 $757.70 $ 757.70 1566 Wexford Ct 10- 83850 -02 -170 1 $757.70 $ 757.70 1562 Wexford Ct 10- 83850 -02 -160 1 $757.70 $ 757.70 1558 Wexford Ct 10- 83850 -02 -150 1 $757.70 $ 757.70 1557 Wexford Ct 10- 83850 -02 -060 1 $757.70 $ 757.70 1554 Wexford Ct 10- 83850 -02 -140 1 $757.70 $ 757.70 1550 Wexford Ct 10- 83850 -02 -130 1 $757.70 $ 757.70 1549 Wexford Ct 10- 83850 -02 -070 1 $757.70 $ 757.70 1546 Wexford Ct 10- 83850 -02 -120 1 $757.70 $ 757.70 1542 Wexford Ct 10- 83850 -02 -110 1 $757.70 $ 757.70 1541 Wexford Ct 10- 83850 -02 -080 1 $757.70 $ 757.70 1538 Wexford Ct 10- 83850 -02 -100 1 $757.70 $ 757.70 1533 Wexford Ct 10- 83850 -02 -090 1 $757.70 $ 757.70 Subtotal 13 $ 9,850.10 Wexford Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1605 Wexford Circle 10- 83851 -01 -230 1 $757.70 $ 757.70 1601 Wexford Circle 10- 83851 -01 -240 1 $757.70 $ 757.70 1600 Wexford Circle 10- 83851 -01 -320 1 $757.70 $ 757.70 1597 Wexford Circle 10- 83851 -01 -250 1 $757.70 $ 757.70 1596 Wexford Circle 10- 83851 -01 -310 1 $757.70 $ 757.70 1593 Wexford Circle 10- 83851 -01 -260 1 $757.70 $ 757.70 1592 Wexford Circle 10- 83851 -01 -300 1 $757.70 $ 757.70 1589 Wexford Circle 10- 83851 -01 -270 1 $757.70 $ 757.70 1588 Wexford Circle 10- 83851 -01 -290 1 $757.70 $ 757.70 1585 Wexford Circle 10- 83851 -01 -280 1 $757.70 $ 757.70 Subtotal 10 $ 7,577.00 Wexford Way R -1 Residential P.LN. Lot Equivalent Unit Assessment Total 4214 Wexford Way 10- 83850 -02 -010 1 $757.70 $ 757.70 4215 Wexford Way 10- 83850 -01 -030 1 $757.70 $ 757.70 4218 Wexford Way 10- 83850 -02 -020 1 $757.70 $ 757.70 4219 Wexford Way 10- 83850 -01 -040 1 $757.70 $ 757.70 4222 Wexford Way 10- 83850 -02 -030 1 $757.70 $ 757.70 4223 Wexford Way 10- 83850 -01 -050 1 $757.70 $ 757.70 4226 Wexford Way 10- 83850 -02 -040 1 $757.70 $ 757.70 4227 Wexford Way 10- 83850 -01 -060 1 $757.70 $ 757.70 19 4230 Wexford Way 10- 83850 -02 -050 1 $757.70 $ 757.70 4231 Wexford Way 10- 83850 -01 -070 1 $757.70 $ 757.70 4235 Wexford Way 10- 83850 -01 -080 1 $757.70 $ 757.70 4243 Wexford Way 10- 83850 -01 -090 1 $757.70 $ 757.70 4242 Wexford Way 10- 83850 -02 -190 1 $757.70 $ 757.70 4246 Wexford Way 10- 83850 -02 -200 1 $757.70 $ 757.70 4247 Wexford Way 10- 83851 -01 -010 1 $757.70 $ 757.70 4250 Wexford Way 10- 83851 -01 -360 1 $757.70 $ 757.70 4251 Wexford Way 10- 83851 -01 -020 1 $757.70 $ 757.70 4254 Wexford Way 10- 83851 -01 -350 1 $757.70 $ 757.70 4255 Wexford Way 10- 83851 -01 -030 1 $757.70 $ 757.70 4258 Wexford Way 10- 83851:01 -340 1 $757.70 $ 757.70 4259 Wexford Way 10- 83851 -01 -040 1 $757.70 $ 757.70 4262 Wexford Way 10- 83851 -01 -330 1 $757.70 $ 757.70 4263 Wexford Way 10- 83851 -01 -050 1 $757.70 $ 757.70 4267 Wexford Way 10- 83851 -01 -060 1 $757.70 $ 757.70 4270 Wexford Way 10- 83851 -01 -220 1 $757.70 $ 757.70 4271 Wexford Way 10- 83851 -01 -070 1 $757.70 $ 757.70 4274 Wexford Way 10- 83851 -01 -210 1 $757.70 $ 757.70 4275 Wexford Way 10- 83851 -01 -080 1 $757.70 $ 757.70 4278 Wexford Way 10- 83851 -01 -200 1 $757.70 $ 757.70 4279 Wexford Way 10- 83851 -01 -090 1 $757.70 $ 757.70 4282 Wexford Way 10- 83851 :01 -190 1 $757.70 $ 757.70 4283 Wexford Way 10- 83851 -01 -100 1 $757.70 $ 757.70 4286 Wexford Way 10- 83851 -01 -180 1 $757.70 $ 757.70 4287 Wexford Way 10-83851-01-110 1 $757.70 $ 757.70 4290 Wexford Way 10- 83851 -01 -170 1 $757.70 $ 757.70 4291 Wexford Way 10- 83851-01 -120 1 $757.70 $ 757.70 4294 Wexford Way 10- 83851 -01 -160 1 $757.70 $ 757.70 4295 Wexford Way 10- 83851 -01 -130 1 $757.70 $ 757.70 4298 Wexford Way 10- 83851 -01 -150 1 $757.70 $ 757.70 4299 Wexford Way 10- 83851 -01 -140 1 $757.70 $ 757.70 Subtotal 40 $ 30,308.00 Total 63 1 $ 47,735.10 Total Assessments 1 $ 47,735.10 r � .y -i�Y` �! y -� � R F', a ✓5;:. �i - l :j} 6� ,: � JF 1��! J !'iP� >; - � 6Y �. ®3+ IWZJ Wq LL f f = av ux - -s ��C 'r � ti t' _ �' i} /( � IY-i �i`i - -r � .,aft • v.. A ' ➢ f � l + , <�c .��1 Y � p;;� : � �, � � '� i� ' 1 � `� ' �p I �� t � h t `� �; � e 1 t� Mi We> { RAI LEGEND Street Improvement Assessable Area MMM ON ki+ tl.� Agenda Information Memo October 1, 2013 Eagan City Council Meeting PUBLIC HEARING E. PROJECT 1117, MANOR LAKE/ LAKEVIEW TRAIL FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1117 (Manor Lake/ Lakeview Trail — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1117 provided street improvements on Manor Lake and Lakeview Trail neighborhood residential streets in south central Eagan. • The Final Assessment Roll was presented to the City Council on September 3, 2013, with a public hearing scheduled for October 1, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 31 % less than the estimate contained in the feasibility report presented at the public hearing held on December 18, 2012. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 23 to address all property owners' questions or concerns and provide any additional information of interest. Of the 108 single - family residential properties being assessed, no one attended the meeting. ATTACHMENT: • Final Assessment Report, pages through. 0 FINAL ASSESSMENT REPORT PROJECT Number: 1117 Manor Lake/ Lakeview Name: Trail STREET Surf. /Signs Single Family Res STREET Surf. /Signs - Comm Park Contract Number Number of Parcels 13 -03 111 PUBLIC HEARING DATES Assessment: October 1, 2013 Project Approval: January 15, 2013 Final Feasibility Rate Report Units $ 731.14 $ 1,060.00 Lot Eq $ 9.64 $ 14.10 F. F. Interest Amount Terms Rate Assessed 5 yrs 3.5% $ 82,375.68 $ 119,500.00 FR v Variance City Variance Actual to FR Financed Actual to FR $ (37,124.32) $ 133,620.47 $ (71,579.53) -31.1% $ 205,200.00 FR -34.9% To: From: Date: Subject: q I City of Eagan Memo Mayor and City Council Aaron Nelson, Assistant City Engineer September 24, 2013 Final Assessment Roll, Project 1117 Manor Lake/ Lakeview Trail At the public hearing on Jan 15, 2013, the City Council ordered Project 1117. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Manor Lake/ Lakeview Trail project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1117. PROJECT COST The total construction cost for this project is $182,444.39. This includes $180,434.73 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $2,009.66. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $33,551.75 were incurred, resulting in a total improvement and project cost of $215,996.14. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT Bituminous Mill & Overlay - Manor Lake/ Lakeview Trail Concrete Curb and Gutter Repair ASSESSMENTS Trunk Assessments CONSTRUCTION OTHER COST COSTS 137,236.73 25,238.01 45,207.66 8,313.75 IMPROVEMENT FEASIBILITY COST REPORT 162,474.74 235,300.00 53,521.41 89,400.00 182,444.39 33,551.76 215,996.15 324,700.00 No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Residential Lots Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Manor Lake/ Lakeview Trail costs are assessable for Residential Lots properties. The improvement and assessment rate for the Residential Lots properties is computed as follows: ° IIAL-2 % Residential Lots = 12,164.0 F.F. / 12,518.0 F.F = 97.2% $162,474.74 (Bituminous Mill & Overlay -Manor Lake/ Lakeview Trail Cost) x 97.2% x 50% =$78,963.12 $78,963.12 = $731.14 / Unit 108 Units Community Park Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - Manor Lake/ Lakeview Trail costs are assessable for Community Park properties.. The improvement and assessment rate for the Community Park properties is computed as follows: % Community Park = 354.0 F.F. / 12,518.0 F.F = 2.8% $162,474.74 (Bituminous Mill & Overlay -Manor Lake/ Lakeview Trail Cost) x 2.8% x 75% =$3,412.56 $3,412.56 = $9.64 /Front Foot 354 Front Feet ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST REVENUE Bituminous Mill & Overlay - Manor Lake/ Lakeview Trail 162,474.74 Concrete Curb and Gutter Repair 53,521.41 Major Street Fund: $133,620.47 Aaron Nelson, P.E. J Reviewed 82,375.68 RESPONSIBILITY 80,099.06 53,521.41 215,996.15 82,375.68 133,620.47 c /{/lti ZA _ (---, ' Publ ckorks Department Financ D partment Date Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I irrA on Final Assessment Roll City Project 1117 - Manor Lake / Lakeview Trail McFaddens Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 604 MCFADDENS TRAIL 10- 44330 -01 -110 1 $ 731.14 $ 731.14 605 MCFADDENS TRAIL 10- 44330 -01 -100 1 $ 731.14 $ 731.14 608 MCFADDENS TRAIL 10- 44330 -01 -120 1 $ 731.14 $ 731.14 609 MCFADDENS TRAIL 10- 44330 -01 -070 1 $ 731.14 $ 731.14 612 MCFADDENS TRAIL 10- 44330 -01 -130 1 $ 731.14 $ 731.14 613 MCFADDENS TRAIL 10- 44330 -01 -060 1 $ 731.14 $ 731.14 616 MCFADDENS TRAIL 10- 44330 -01 -140 1 $ 731.14 $ 731.14 617 MCFADDENS TRAIL 10- 44330 -01 -050 1 $ 731.14 $ 731.14 620 MCFADDENS TRAIL 10- 44330 -01 -150 1 $ 731.14 $ 731.14 621 MCFADDENS TRAIL 10- 44330 -01 -040 1 $ 731.14 $ 731.14 624 MCFADDENS TRAIL 10- 44330 -01 -160 1 $ 731.14 $ 731.14 625 MCFADDENS TRAIL 10- 44330 -01 -030 1 $ 731.14 $ 731.14 628 MCFADDENS TRAIL 10- 44330 -01 -170 1 $ 731.14 $ 731.14 632 MCFADDENS TRAIL 10- 44330 -01 -180 1 $ 731.14 $ 731.14 633 MCFADDENS TRAIL 10- 44330 -02 -010 1 $ 731.14 $ 731.14 636 MCFADDENS TRAIL 10- 44330 -01 -190 1 $ 731.14 $ 731.14 637 MCFADDENS TRAIL 10- 44330 -02 -020 1 $ 731.14 $ 731.14 640 MCFADDENS TRAIL 10- 44330 -01 -200 1 $ 731.14 $ 731.14 641 MCFADDENS TRAIL 10- 44330 -02 -030 1 $ 731.14 $ 731.14 644 MCFADDENS TRAIL 10- 44330 -01 -210 1 $ 731.14 $ 731.14 645 MCFADDENS TRAIL 10- 44330 -02 -040 1 $ 731.14 $ 731.14 648 MCFADDENS TRAIL 10- 44330 -01 -220 1 $ 731.14 $ 731.14 649 MCFADDENS TRAIL 10- 44330 -02 -050 1 $ 731.14 $ 731.14 652 MCFADDENS TRAIL 10- 44331 -01 -030 1 $ 731.14 $ 731.14 653 MCFADDENS TRAIL 10- 44330 -02 -060 1 $ 731.14 $ 731.14 656 MCFADDENS TRAIL 10- 44331 -01 -020 1 $ 731.14 $ 731.14 657 MCFADDENS TRAIL 10- 44330 -02 -070 1 $ 731.14 $ 731.14 658 MCFADDENS TRAIL 10- 44331 -01 -010 1 $ 731.14 $ 731.14 660 MCFADDENS TRAIL 10- 44330 -01 -250 1 $ 731.14 $ 731.14 661 MCFADDENS TRAIL 10- 44330 -02 -080 1 $ 731.14 $ 731.14 664 MCFADDENS TRAIL 10- 44330 -01 -260 1 $ 731.14 $ 731.14 665 MCFADDENS TRAIL 10- 44330 -02 -090 1 $ 731.14 $ 731.14 668 MCFADDENS TRAIL 10- 44330 -01 -270 1 $ 731.14 $ 731.14 669 MCFADDENS TRAIL 10- 44330 -02 -100 1 $ 731.14 $ 731.14 Subtotal 34 $ 24,858.76 Manor Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 4674 MANOR DRIVE 10- 44330 -01 -020 1 $ 731.14 $ 731.14 4670 MANOR DRIVE 10- 44330 -01 -010 1 $ 731.14 $ 731.14 4664 MANOR DRIVE 10- 47278 -03 -070 1 $ 731.14 $ 731.14 4662 MANOR DRIVE 10- 47278 -03 -060 1 $ 731.14 $ 731.14 4661 MANOR DRIVE 10- 47278 -01 -040 1 $ 731.14 $ 731.14 4657 MANOR DRIVE 10- 47278 -01 -030 1 $ 731.14 $ 731.14 4653 MANOR DRIVE 10- 47278 -01 -020 1 $ 731.14 $ 731.14 4649 MANOR DRIVE 10- 47278 -01 -010 1 $ 731.14 $ 731.14 r. Manor Drive (continued) 4654 MANOR DRIVE 10- 47278 -02 -050 1 $ 731.14 $ 731.14 4645 MANOR DRIVE 10- 47276 -05 -030 1 $ 731.14 $ 731.14 4639 MANOR DRIVE 10- 65795 -01 -040 1 $ 731.14 $ 731.14 4635 MANOR DRIVE 10- 65795 -01 -030 1 $ 731.14 $ 731.14 4631 MANOR DRIVE 10- 65795 -01 -020 1 $ 731.14 $ 731.14 4627 MANOR DRIVE 10- 65795 -01 -010 1 $ 731.14 $ 731.14 4621 MANOR DRIVE 10- 47275 -01 -060 1 $ 731.14 $ 731.14 4616 MANOR DRIVE 10- 47275 -03 -020 1 $ 731.14 $ 731.14 4617 MANOR DRIVE 10- 47275 -01 -050 1 $ 731.14 $ 731.14 4613 MANOR DRIVE 10- 47275 -01 -040 1 $ 731.14 $ 731.14 4612 MANOR DRIVE 10- 47275 -03 -030 1 $ 731.14 $ 731.14 4609 MANOR DRIVE 10- 47275 -01 -030 1 $ 731.14 $ 731.14 4605 MANOR DRIVE 10- 47275 -01 -020 1 $ 731.14 $ 731.14 4608 MANOR DRIVE 10- 47275 -03 -040 1 $ 731.14 $ 731.14 4601 MANOR DRIVE 10- 47275 -01 -010 1 $ 731.14 $ 731.14 4604 MANOR DRIVE 10- 47275 -03 -050 1 $ 731.14 $ 731.14 Subtotal 24 $ 17,547.36 Tamie Avenue R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 4603 TAMIE AVENUE 10- 47275 -02 -010 1 $ 731.14 $ 731.14 4606 TAMIE AVENUE 10- 47275 -03 -060 1 $ 731.14 $ 731.14 4607 TAMIE AVENUE 10- 47275 -02 -020 1 $ 731.14 $ 731.14 4610 TAMIE AVENUE 10- 47275 -03 -070 1 $ 731.14 $ 731.14 4611 TAMIE AVENUE 10- 47275 -02 -030 1 $ 731.14 $ 731.14 4615 TAMIE AVENUE 10- 47275 -02 -040 1 $ 731.14 $ 731.14 4619 TAMIE AVENUE 10- 47275 -02 -050 1 $ 731.14 $ 731.14 4623 TAMIE AVENUE 10- 47275 -02 -060 1 $ 731.14 $ 731.14 4627 TAMIE AVENUE 10- 47276 -01 -010 1 $ 731.14 $ 731.14 4631 TAMIE AVENUE 10- 47276 -01 -020 1 $ 731.14 $ 731.14 4635 TAMIE AVENUE 10- 47276 -01 -030 1 $ 731.14 $ 731.14 4639 TAMIE AVENUE 1 0- 47276 -01 -040 1 $ 731.14 $ 731.14 4643 TAMIE AVENUE 10- 47277 -03 -010 1 $ 731.14 $ 731.14 4647 TAMIE AVENUE 10- 47277 -03 -020 1 $ 731.14 $ 731.14 4648 TAMIE AVENUE 10- 47277 -01 -040 1 $ 731.14 $ 731.14 4651 TAMIE AVENUE 10- 47277.03 -030 1 $ 731.14 $ 731.14 4655 TAMIE AVENUE 10- 47277 -03 -040 1 $ 731.14 $ 731.14 4659 TAMIE AVENUE 10- 47278 -04 -010 1 $ 731.14 $ 731.14 4660 TAMIE AVENUE 10- 47278 -02 -010 1 $ 731.14 $ 731.14 4663 TAMIE AVENUE 10- 47278 -04 -020 1 $ 731.14 $ 731.14 4667 TAMIE AVENUE 10- 47278 -04 -030 1 $ 731.14 $ 731.14 Subtotal 21 $ 15,353.94 Todd Avenue R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 586 TODD AVENUE 10- 44330 -01 -090 1 $ 731.14 $ 731.14 590 TODD AVENUE 10- 44330 -01 -080 1 $ 731.14 $ 731.14 594 TODD AVENUE 10- 47278 -03 -010 1 $ 731.14 $ 731.14 597 TODD AVENUE 10- 47278 -02 -020 1 $ 731.14 $ 731.14 598 TODD AVENUE 10- 47278 -03 -020 1 $ 731.14 $ 731.14 601 TODD AVENUE 10- 47278 -02 -030 1 $ 731.14 $ 731.14 Todd Avenue (continued) 602 TODD AVENUE 10- 47278 -03 -030 1 $ 731.14 $ 731.14 605 TODD AVENUE 10- 47278 -02 -040 1 $ 731.14 $ 731.14 606 TODD AVENUE 10- 47278 -03 -040 1 $ 731.14 $ 731.14 610 TODD AVENUE 10- 47278 -03 -050 1 $ 731.14 $ 731.14 597 MIDDLE LANE Subtotal 10 $ 731.14 $ 7,311.40 Middle Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 592 MIDDLE LANE 10- 47277 -02 -030 1 $ 731.14 $ 731.14 593 MIDDLE LANE 10- 47277 -01 -030 1 $ 731.14 $ 731.14 596 MIDDLE LANE 10- 47277 -02 -020 1 $ 731.14 $ 731.14 597 MIDDLE LANE 10- 47277 -01 -020 1 $ 731.14 $ 731.14 600 MIDDLE LANE 10- 47277 -02 -010 1 $ 731.14 $ 731.14 601 MIDDLE LANE 10- 47277 -01 -010 1 $ 731.14 $ 731.14 604 MIDDLE LANE 10- 47276 -04 -010 1 $ 731.14 $ 731.14 605 MIDDLE LANE 10- 47276 -03 -010 1 $ 731.14 $ 731.14 599 ALLAN LANE Subtotal 8 $ 731.14 $ 5,849.12 Allan Lane R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total Assessment 583 ALLAN LANE 10- 47276 -02 -050 1 $ 731.14 $ 731.14 586 ALLAN LANE 10- 47276 -03 -060 1 $ 731.14 $ 731.14 587 ALLAN LANE 10- 47276 -02 -040 1 $ 731.14 $ 731.14 590 ALLAN LANE 10- 47276 -03 -050 1 $ 731.14 $ 731.14 591 ALLAN LANE 10- 47276 -02 -030 1 $ 731.14 $ 731.14 594 ALLAN LANE 10- 47276 -03 -040 1 $ 731.14 $ 731.14 595 ALLAN LANE 10- 47276 -02 -020 1 $ 731.14 $ 731.14 598 ALLAN LANE 10- 47276 -03 -030 1 $ 731.14 $ 731.14 599 ALLAN LANE 10- 47276 -02 -010 1 $ 731.14 $ 731.14 602 ALLAN LANE 10- 47276 -03 -020 1 $ 731.14 $ 731.14 603 ALLAN LANE 10- 47275 -03 -010 1 $ 731.14 $ 731.14 Subtotal 11 $ 8,042.54 Total SF Assessments 108 $ 78,963.12 Manor Drive P - Park P.I.N. Front Footage Assessment / Front Foot Total (Rounded) Holz Farm 10- 44330 -00 -010 114 $ 9.64 $ 1,098.96 Holz Farm 10- 47275 -00 -070 180 $ 9.64 $ 1,735.20 Holz Farm 10- 47275 -00 -030 60 $ 9.64 $ 578.40 Subtotal 354 $ 3,412.56 Total Assessments $ 82,375.68 03 Agenda Information Memo October 1, 2013 Eagan City Council Meeting PUBLIC HEARING F. PROJECT 1065, LEXINGTON WAY FINAL ASSESSMENT HEARING ACTION TO BE CONSIDERED: Approve the Final Assessment Roll for Project 1065 (Lexington Way — Street Improvements) and authorize its certification to Dakota County for collection. FACTS: • Project 1065 provided street improvements on Lexington Way, a mixed use street in central Eagan. • The Final Assessment Roll was presented to the City Council on September 3, 2013, with a public hearing scheduled for October 1, 2013, to formally present the final costs associated with this public improvement to the affected benefitting properties. • The final assessments for the assessable properties are approximately 22% less than the estimate contained in the feasibility report presented at the public hearing held on December 18, 2012. • All notices have been published in the legal newspaper and sent to the affected property owners informing them of this public hearing. An informational meeting was held on September 23 to address all property owners' questions or concerns and provide any additional information of interest. Of the 13 single - family residential properties, 1 public facility (Eagan Evangelical Church) and 7 commercial properties (Soderholm 1St & 2„d Additions) being assessed, no one attended the meeting. ATTACHMENT: • Final Assessment Report, pages T through cH -0 • r PROJECT Number: 1065 Name: Lexington Way FINAL ASSESSMENT REPORT PUBLIC HEARING DATES Assessment: October 1, 2013 Project Approval: January 15, 2013 CA Final Feasibility Rate Report Units STREET Surf. /Signs Single Family Res $724.90 $930.00 Lot Eq STREET Surf. /Signs - Public Facilities $13.08 $16.86 F. F. STREET Surf. /Signs - Commercial /Industrial $1430.61 $1844.00 Net Acre Contract Number of Interest Amount Variance City Variance Number Parcels Terms Rate Assessed Actual to FR Financed Actual to FR 13 -03 21 5/10 yrs 3.5% $ 25,933.83 $ (7,466.17) $ 23,101.71 $ (3,798.29) $ 33,400.00 FR -22.4% $ 26,900.00 FR -14.1% CA Abb&- '107� City of ma To: Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: September 24, 2013 Subject: Final Assessment Roll, Project 1065 Lexington Way At the public hearing on Jan 15, 2013, the City Council ordered Project 1065. In accordance with the feasibility report, the following improvements were constructed: bituminous mill & overlay paving, and concrete curb & gutter repair for the Lexington Way project. In accordance with the City Special Assessment Policy and the feasibility report, it was proposed to assess the bituminous mill & overlay paving improvements to the benefiting residential properties. The improvements were completed under Contract 13 -03. The following information was used in the preparation of the assessment roll for Project 1065. PROJECT COST The total construction cost for this project is $36,828.51. This includes $35,863.24 paid to the contractors for the construction of the improvements. Traffic and street signage was installed at a cost of $965.27. Other costs including engineering, design, contract management, inspections, financing, legal, bonding, administration, and other totaling $12,207.03 were incurred, resulting in a total improvement and project cost of $49,035.54. These other costs are allocated to the improvements constructed in order to determine the cost of each improvement and the assessment rate. IMPROVEMENT Bituminous Mill & Overlay - Lexington Way Concrete Curb and Gutter Repair ASSESSMENTS Trunk Assessments CONSTRUCTION OTHER IMPROVEMENT FEASIBILITY COST COSTS 28,311.49 8,517.02 36,828.51 COST REPORT 9,384.01 37,695.50 48,600.00 2,823.02 11,340.04 11,700.00 12,207.03 49,035.54 60,300.00 No trunk assessments for utilities were proposed in the feasibility report, therefore none are proposed in this assessment roll. Residential Lots Improvements: The City's Assessment Policy states that 50% of the Bituminous Mill & Overlay - Lexington Way costs are assessable for Residential Lots properties. The improvement and assessment rate for the Residential Lots properties is computed as follows: % Residential Lots = 1,079.0 F.F. / 2,158.0 F.F = 50.0% $37,695.50 (Bituminous Mill & Overlay - Lexington Way Cost) x 50.0% x 50% = $9,423.70 $9,423.70 = $724.90 / Unit 13 Units Q1 Public Facility Lots Improvements: The City's Assessment Policy states that 75% of the Bituminous Mill & Overlay - Lexington Way costs are assessable for Public Facility Lots properties. The improvement and assessment rate for the Public Facility Lots properties is computed as follows: Public Facility Lots = 536.0 F.F. / 2,158.0 F.F = 24.8% $37,695.50 (Bituminous Mill & Overlay - Lexington Way Cost) x 24.8% x 75% = $7,010.88 $7,010.88 = $13.08 / Front Foot 536 Front Feet Commercial /Industrial Lots Improvements: The City's Assessment Policy states that 100% of the Bituminous Mill & Overlay - Lexington Way costs are assessable for Commercial /Industrial Lots properties. The improvement and assessment rate for the Commercial /Industrial Lots properties is computed as follows: % Commercial /Industrial Lots = 543.0 F.F. / 2,158.0 F.F = 25.2% $37,695.50 (Bituminous Mill & Overlay -Lexington Way Cost) x 25.2% =$9,499.25 Total Commercial /Industrial Net Acreage = 6.64 Net Acres $9,499.25 = $1,430.61 / Net Acre 6.64 Net Acres ASSESSMENT TERMS: The assessments are proposed for a term of 5 years for residential properties, and 10 years for non- residential properties. The interest rate is 3.5% per annum on the unpaid balance. CITY REVENUES (RESPONSIBILITY) IMPROVEMENT ASSESSMENT CITY IMPROVEMENT COST REVENUE RESPONSIBILITY Bituminous Mill & Overlay - Lexington Way 37,695.50 25,933.83 11,761.67 Concrete Curb and Gutter Repair 11,340.04 - 11,340.04 49,035.54 25,933.83 23,101.71 Major Street Fund: $231101.71 Aaro Nelson, P.E. J Reviewed Pu ` is Works Department Finance �e artment 2 :� 2�r `� bb �/ 3 Date Date c: Russ Matthys, Director of Public Works Mike Dougherty, City Attourney Alexandra O'Leary, Accountant I c,, Final Assessment Roll City Project 1065 - Lexington Way Lexington Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4115 Lexington Way 10- 27476 -01 -010 1 $ 724.90 $ 724.90 4135 Lexington Way 10- 27475 -01 -010 1 $ 724.90 $ 724.90 Vacant Lot (owned by 4135) 10- 27475 -01 -030 1 $ 724.90 $ 724.90 4139 Lexington Way 10- 27476 -01 -020 1 $ 724.90 $ 724.90 4141 Lexington Way 10- 66500 -01 -010 1 $ 724.90 $ 724.90 4145 Lexington Way 10- 66500 -01 -020 1 $ 724.90 $ 724.90 4183 Lexington Way 10- 24875 -01 -040 1 $ 724.90 $ 724.90 4187 Lexington Way 10- 24875 -01 -030 1 $ 724.90 $ 724.90 4191 Lexington Way 10- 24875 -01 -020 1 $ 724.90 $ 724,90 4195 Lexington Way 10- 24875 -01 -010 1 $ 724.90 $ 724.90 Total Subtotal 10 536 1 $ 7,249.00 Celia Court R -1 Residential P.I.N, Lot Equivalent Unit Assessment Total 1101 Celia Court 10- 24875 -01 -050 1 $ 724.90 $ 724.90 1105 Celia Court 10- 24875 -01 -060 1 $ 724.90 $ 724.90 1109 Celia Court 10- 24875 -01 -070 1 $ 724.90 $ 724.90 1095 Diffley Road Subtotal 3 $ 724.90 $ 2,174.70 13 SF Lots I Total SF Assessments I $ 9,423.70 Lexington Way Commercial P.I.N. Net Acres Rate /Net Acre Total 4120 Lexington Way 10- 70501 -01 -010 0.70 $ 1,430.61 $ 1,001.43 1065 Diffley Road 10- 70500 -01 -010 1.40 $ 1,430.61 $ 2,002.85 1075 Diffley Road 10- 70500 -01 -020 1.44 $ 1,430.61 $ 2,060.08 1095 Diffley Road 10- 70500 -01 -030 1.13 $ 1,430.61 $ 1,616.59 4155 Lexington Avenue 10- 70501 -01 -020 1.66 $ 1,430.61 $ 2,374.81 4165 Lexington Avenue 10- 70500 -00 -010 0.20 $ 1,430.61 $ 286.12 4175 Lexington Avenue 10- 22602 -01 -010 0.11 $ 1,430.61 $ 157.37 Subtotal 6.64 $ 9,499.25 Lexington Way PF - Public Facility P.I.N. Front Footage Rate /F.F. Total 4100 Lexington Way 10- 22539 -01 -010 536 $ 13.08 $ 7,010.88 Total Assessments $ 25,933.83 4� Lexington Way Street Revitalization - Project 1065 Cito of Street Improvement Area qq FIG. 2 Date: 11/26/2012 W Agenda Information Memo October 1, 2013, Eagan City Council Meeting VII. NEW BUSINESS A. CONDITIONAL USE PERMIT AND VARIANCES — CARIBOU COFFEE ACTIONS TO BE CONSIDERED: To approve (or direct Findings of Fact for Denial) a Conditional Use Permit (CUP) to allow a drive through for property located at 1380 Duckwood Drive, subject to the conditions listed in the APC minutes. To approve (or direct Findings of Fact for Denial) a Variance to parking stall width for the property located at 1380 Duckwood Drive. To approve (or direct Findings of Fact for Denial) a Variance to reduce the number of required parking stalls for the property located at 1380 Duckwood Drive. Approved Variances shall be subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Majority of Quorum FACTS: ➢ The parcel is zoned Community Shopping Center (CSC) and surrounded by similar uses. ➢ A 17,693 SF in -line multi- tenant retail commercial building is developed on the property. Access to the site is provided via Duckwood Drive and Krestwood Lane. ➢ Caribou Coffee proposes both interior and exterior renovations that include accommodating the drive - through and an expanded outdoor patio area. The proposed site modifications include installation of a median onto Krestwood Lane and creation of a one -way drive aisle around the rear of the building with access from Krestwood. ➢ The site modification results in a Variance of four parking stalls. The proposed stall widths vary in size with the narrowest of the 90 degree stalls at 9 ft (vs. 10 ft) and the 60 degree parking at 10 ft (vs. 11'5 "). ➢ A public hearing was held by the Advisory Planning Commission (APC) on September 24, 2013. The APC recommended approval. nt ISSUES: ➢ The APC typically does not take action on Variances unless they are part of another request, such as in this situation. ➢ The Variances were recommended for approval on split votes (5- 2/4 -3) as the APC toiled with the "practical difficulty" Variance language in the City Code. ➢ The APC asked if parking stall standards could be discussed by the commission at a later date. ➢ Discussion occurred regarding creation of a bypass lane to allow customers to circulate behind the building and exit onto Duckwood Drive. A revised Site Plan was prepared in response and it is attached. 60 -DAY AGENCY ACTION DEADLINE: October 20, 2013 ATTACHMENTS: (4) Location reap, page ()l Revised Site Plan, page a Draft September 24, 2013, APC minutes, pages M through �aa Planning report, pages J 0 3 through 31 q(0 Location Map I I I Feet Project Name: Caribou Coffee -1380 Duckwood Drive 0 500 1,000 2,000 Request: Conditional Use Permit Case No: 15- CU- 08 -08 -13 Legend 15- VA- 06 -09 -13 15- VA- 07 -09 -13 City of Eap (�II = Parcels Buildings Parks City Boundary N Z U U Q N l z Q Q ro i il m mw 5 n z QYu 5] Z 60 °vo0 N \ \ \ Q t _— ° i ?JOHONV :�J3NM0 'aad SIJV210 �? ),d]S�JnN SANVW I I I I I I fi I I I I b 0 0 0 W 3 0 - - ---/\V- UANE KFES-f W — mMIMnM�,�> 1Ha -89 .1 REVISED RECEIVED SEP 251013 b)YUOU +vi v»�a l00f- [GI[IV�e�N \nw -e.yq rcp�o)\ d• 0- i0 \(5�2�- �n�- �4q�numVrvw, \�Iw) �i.a.wq .oho) \wx \� REVISED RECEIVED SEP 251013 b)YUOU +vi v»�a l00f- [GI[IV�e�N \nw -e.yq rcp�o)\ d• 0- i0 \(5�2�- �n�- �4q�numVrvw, \�Iw) �i.a.wq .oho) \wx \� Advisory Planning Commission September 24, 2013 Page 2 of 6 IV. PUBLIC HEARING New Business A. Caribou Coffee Applicant Name: Victory Capital Corporation Location: 1380 Duckwood Drive; Lot 1, Block 1, Eagan Convenience Center Application: Cond" �� "'�� °�� A Conditional USE File Number: 15 -( Application: Varia A Variance to red File Number: 15 -\ Application: Varia A Variance to the File Number: 15 -\ Planner Thomas i report dated Sept Todd Geller, Viet( interior improvem industry. He state Original Mattress He discussed Vic' stated the widtbtio, Mem bet Sagstetfi proposed: -_ Mr. Geller drive -thru Member Sagstetter in quired ab, t directional signage. e City Staff e and Caribou's tenant, king need.. �-s and wide. the median i of the Mr. Geller discussed the4ignage plan stating there will be directional signage; he also pointed out that the proposed flow of traffic from the site will be similar to what is currently in place. Member Sagstetter stated concern that all drive -thru traffic must exit onto Krestwood Lane. Mr. Geller discussed the loss of more direct access to Pilot Knob with installation of a the Duckwood Drive median several years ago which rerouted the traffic patterns. He stated they could review the access again, if necessary. Member Filipi stated concern for how the proposal may affect KinderCare on the adjacent property to the south. qq Advisory Planning Commission September 24, 2013 Page 3 of 6 Mr. Geller stated neighboring properties were sent notices on the proposal, including KinderCare. He stated no negative comments or complaints were received. He further explained that KinderCare has an additional access point. He stated from a safety standpoint the proposal will most likely be an improvement to the current traffic movement that currently exists, Member Supina asked if there was a concern for what is essentially the separation of the front and back parking lots in that drivers must turn onto the street to get from the front lot to the back parking lot, Mr. Geller explained that employees typically park in the back�,bf the Wilding which leaves the front parking lot for customers. He stated from a design and,`- y standpoint this design is better long -term. F Member Piper stated City Code stacking requireme 9 are or five v6§ les whereas the illustration shows 10 cars stacking in the drive -trf He asked if the stacking could be shortened to save parking spaces, eliminating the need f0f the Variance. Jerry Roper, Caribou Coffee, explained that the design separates the drive thrutraffic from the parking traffic. He stated there can I be more than fivs cars-s"�ta ked at peak tiMes and that the design provides five car stacking from the order windW He stated the busiest hours are between 6:00 a.m. and 11:00 a.m. Chair Heaney opened the public hearing There being no public comme t Chair Hearse closed`t up jic hearing and turned the .: discussion back to th Commission. «_ Member Dugan stated the�ppplica ,t�js an acquaintance however they have not discussed the proposal and,therefore he w.11 vote on tlie:item. City Pkner Ridley state ) offered`apotential access c drive - through lane an optioi to controlled ttersection of Krestwood Lan'eL Mr, Geller and Mr. Member Piper asked if the south, requiring mo hat hespoke with'Cty Engineer Gorder before the meeting and option consisting of a median cut that would allow vehicles exiting the `travel back found the building via the new one -way drive to return Dubkwoodj, rive /Town Centre Drive instead of having to exit onto ate± they would be satisfied with City Planner Ridley's suggestion. Planner Ridley's suggestion would be confusing for the business to signage. City Planner Ridley stated the angle of the drive lane would channel traffic in the proper one - way direction. Member Dugan stated he will support the proposal because Caribou is an established business that has been in Eagan a long time. He stated from a personal and business perspective, drive - thru uses are becoming a vital part our society. k () O Advisory Planning Commission September 24, 2013 Page 4 of 6 Member Supina moved, Member Prashad seconded a motion to recommend approval of a Conditional Use Permit to allow a drive - through, upon property located at 1380 Duckwood Drive, legally described as Lot 1, Block 1, Eagan Convenience Center, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council with the following exhibit: • Site Plan received September 5, 2013 2. A 10 foot clearance shall be maintained around fire hydrants, specifically near the drive through directional signage at the entrance of the drive through Jane. 3. The drive through awning and clearance bar shall be a minimUr pff 13 °6" in height and noted as such on the Clearance Bar sign. 4. All signage shall be subject to compliance with City Coc(e standards and a Sign Permit is required prior to installation of any new signs. 5. The Fire Lane shall be striped and signed per the Site plan tec,eived September 5, 2013. The applicant shall install "No Parking Fire L te' igas with sp acing to be every 100 feet apart, in a form acceptable to the City Fir, �arsha This shall be._completed by May 1, 2014. 6. Trash and recycling receptacles shall b l ept insfO . the building or within gran enclosure constructed according to City Code standards` f . 7. Any dead or diseased plants shall be replaced in accordance with the Citi Code by June 1, 2014. 8. A 20 foot clear zone with surmountable curb between the parking lot and drive aisle shall be designed for emergency vehicle access_ only, as sbtown on the Site Plan received `F September 5, 2013. �.� �.� �� E All voted in favor. Motion carned=7 -0. Member Pip l�C _ ted that while v this appears to be s$a s�l -made fe�ason the standard test.Variarc:F_. favot of the CUP, in reading the Variance criteria i 4yafance and he will vote no, as it does not meet Member Pipe also stated, the city shoulcl`consideramending the ordinance to revise the standard parking stall size wid h to nine feet. Member Prashad moved, Mem. er Supina seconded a motion to recommend approval of a Variance to reduce `he number =bf parking stalls to 95 stalls, upon property located at 1380 Duckwood Drive, legally described as Lot 1, Block 1, Eagan Convenience Center, subject to the following conditions: Y AP 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. A vote was taken. Aye: Chair Heaney, Members Dugan, Supina, Prashad, and Vanderpoel. \O k Advisory Planning Commission September 24, 2013 Page 5 of 6 Nay: Vice Chair Filipi and Secretary Piper. Motion carried 5 -2. Member Prashad moved, Member Vanderpoel seconded a motion to recommend approval of a Variance to reduce the width of parking stalls, upon property located at 1380 Duckwood Drive, legally described as Lot 1, Block 1, Eagan Convenience Center, subject to the following conditions: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has-,been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete O utilize the use permitted in the variance. 2. The stalls shall be striped per the Site Plan received September 5, 2013 and shall be completed by May 1 2014. Member Vanderpoel stated the City sees a lot-,,6f requests for parkin g <. stall size reduction and explained that she would prefer a reduction in fhe number of parking stall' verall and maintain the size of the stall requirement, at least in4he customer, parking area as there ts0hess turnover where employees are directed to park in the rea $'g -sing `dot She stated cars are Fjig and spaces are small. Inexperienced drivers and people no difficult. make parking even more difficult. She stated she will vote agait the request. A vote was taken. '1M.� � ', Aye: Chair Heaney, Members Dugan, Sdpina, and. Prashad. Nay: Vice Chair Filipi, S�ecQbW Piper, and Mem ber Vanderpo Motion carried 4 -3. k 0+� PLANNING REPORT CITY OF EAGAN REPORT DATE: September 18, 2013 CASE: 15- CU- 08- 08 -13; 15- VA- 06 -09 -13 15- VA- 07 -09 -13 APPLICANT: Todd Geller PROPERTY OWNER: Geller Family Limited Partnership III HEARING DATE: September 24, 2013 APPLICATION DATE: August 21, 2013 REQUEST: Conditional Use Permit /Variances PREPARED BY: Sarah Thomas LOCATION: 1380 Duckwood Drive COMPREHENSIVE PLAN: SA /RC, Special Area/Retail Commercial ZONING: CSC, Community Shopping Center SUMMARY OF REQUEST The applicant is requesting approval of: • Conditional Use Permit to allow a drive- through; and • Variance to parking stall width; and • Variance to reduce the number of parking stalls The above requests pertain to the property located at 1380 Duckwood Drive, legally described as Lot 1, Block 1, Eagan Convenience Center. AUTHORITY FOR REVIEW Conditional Use Permit: City Code Chapter 11, Section 11. 50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use pen-nits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. m3 Planning Report — Caribou Coffee September 24, 2013 Page 2 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code, Subdivision 41), Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. Variance: City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the Council may approve, approve with conditions or deny a request for a variance. In considering all requests for a variance, City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owners of property have no control. VO4 Planning Report — Caribou Coffee September 24, 2013 Page 3 b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. That special conditions or circumstances do not result from actions of the applicant. d. That granting of the variance will not confer on the applicant any special privilege that is denied by this Ordinance to owners of other lands, structures or buildings in the same district. e. The variance requested is the minimum variance which would alleviate the hardship. f. The variance would not be materially detrimental to the purposes of this Code or to property in the same zone. g. Whether the property for which the variance is requested is in compliance with the City Code. BACKGROUND /HISTORY Eagan Convenience Center was developed in 1986 and a Conditional Use Permit (CUP) for a pylon sign was also approved at that time. In 1994, a Variance was approved allowing an increase in the allowable pylon sign area from 125 sq. ft. to 144 s.f. Earlier this year a Variance was approved to increase the total pylon sign area to 156 sq. ft. There have been a variety of retail, service and restaurant tenants occupying the center at various times, and the division of building space and the mix and size of tenants has changed over time. There are now ten tenant spaces within the building. EXISTING CONDITIONS The site is developed with a 17,693 sq, ft, in -line multi- tenant retail commercial building. Access to the site is provided from Duckwood Drive and Krestwood Lane. The primary parking lot is located on the north side of the property, with a service drive and single row of parking along the south side. The building is connected to City sewer and water services. Standard drainage and utility easements are located around the perimeter of the property and a small roadway easement was obtained along Duckwood Drive in 2003. SURROUNDING USES The site is entirely surrounded by property zoned and guided for retail commercial uses. m5 Planning Report — Caribou Coffee September 24, 2013 Page 4 EVALUATION OF REQUEST Description of Proposal — Caribou Coffee and the Geller Family Limited Partnership III are proposing site modifications to allow a drive through on the west side of the building. The proposed modifications result in a reduction in parking; therefore, two Variances are also part of the request as discussed later in the report. Site Plan — The proposed drive through is located on the west side of the property where a two - way entrance /exit is currently located. The drive- through creation results in a one -way entrance off of Krestwood Lane, circling around the rear and side of the building. Full access is maintained off of Duckwood Drive. Additionally, the outdoor patio presently located in front of the tenant space and along the west walkway will be relocated to a designated patio area in front of the building. The patio surface is proposed to be designed with a combination of standard and colored stamped concrete with a railing/planter along the parking lot side to provide both a buffer from the vehicles and to distinguish a 20 ft. clear zone required by the Eagan Fire Department for emergency vehicle access. To accomplish the drive through and patio area, six existing parking stalls are proposed to be removed. As part of the proposed redesign, green space would be increased by 1 %. Parkin —The site currently exceeds required parking stalls by two; 99 stalls are required and 101 are provided. Removal of six stalls results in the need of a Variance for the four stalls. The existing parking stalls do not meet City Code stall size requirements of 10 ft. x 19 ft. The existing twenty -five 90 degree parking stalls located behind the building are shown to be converted into twenty -four 60 degree parking spaces to reduce confusion for drivers due to the proposed one -way drive aisle. Additionally, the applicant proposes 60 degree stalls at a width of 10 ft. (11.5 ft. required) and 90 degree stalls with varying widths; 9 ft. 6 in. along the two center rows of parking in front of the building and 9 ft. for the remainder of the site. The applicant's narrative provides the reasoning behind the request in more detail. Streets /Access /Circulation — Public street access will remain at the two existing locations onto Duckwood Drive and Krestwood Lane. No modifications are proposed to the Duckwood Drive access. At the Krestwood Lane access, the applicant proposes to install a median in the driveway entrance to separate the incoming and outgoing traffic and widen the exit to allow drivers exiting the drive - through separate left and right turn lanes. All vehicles exiting the drive- through lane will be directed onto Krestwood Lane. Drivers traveling to Pilot Knob Road will be required to take an indirect route to access the county road. W11 Planning Report — Caribou Coffee September 24, 2013 Page 5 The proposed drive aisle on the south and east sides of the building is shown to be converted into a counter clockwise "one- way ", requiring all traffic entering from Krestwood Lane to circulate behind the building to access the drive - through or the front parking lot. Pedestrian circulation in the area is provided by sidewalks and trail on Duckwood Drive and Pilot Knob Road. The development does not propose any modifications to the existing pedestrian facilities. Drive - through — The proposed use is consistent with retail commercial zoning. The proposed drive - through lane is 12 feet wide and extends along the north and west sides of the property. The drive- through design allows for stacking of five vehicles as required per City Code. No exit or bypass lane between is proposed between its entrance and the northwest corner of building. Some drive- through aisles in the City provide a bypass lane or exit prior to the main exit, in the event a customer wishes to leave the drive - through prior to receiving their order; however, this is not a City Code requirement. A 20 foot wide emergency vehicle bypass is shown on the north side of the proposed outdoor patio to connect the west side of the parking lot to the drive- through lane to provide larger public safety vehicles a means of site egress without having to back out. Singe — The applicant provided sign details for the directional signage, menu board, table umbrellas, building awnings and clearance bar. All signage is subject to compliance with City Code standards and a Sign Permit is required prior to installation of any new signs. Additionally, the Fire Department requests a 10 ft. clear zone around the hydrant located near the proposed directional signage. • Directional — The proposed 3 sq. ft. signs meet City Code requirements. The signs may be in corporate colors of brown, blue and white, and use the corporate font but direct for Caribou is not allowed per Code. • Menu Board — A menu board is allowed; however, the logo on top of the menu board is inconsistent with City Code requirements as it is additional signage and it expands the height of the menu board to exceed the height allowed for freestanding signage. • Table Umbrellas — Caribou and logos on table umbrellas are allowed. • Building Awnings — The applicant provided a variety of possible awnings. Only the blank awning is allowed. The awnings with name and /or logo are not allowed. Signage on awnings is allowed in lieu of building signage; all signage on a building has to be the same for all tenants which in this case are channel lit letters. • Clearance Bar — This is permissible as informational /safety signage; however, the total height of 13'6" should be added to alert drivers of the clearance. �- 0 r7 Planning Report — Caribou Coffee September 24, 2013 Page 6 Landscaping — No changes to the perimeter landscaping are proposed. New landscaping will be provided only in areas disturbed for the proposed construction; the drive aisle median. This consists of primarily perennial plantings. A site visit found several dead shrubs and dead and dying trees along the south property line. Any dead or diseased plants should be replaced in accordance with the City Code, Trash Storage — Trash storage was not specifically addressed in the proposal; however, a site visit found trash cans located behind the building. All trash and recycling containers should be stored inside the building, or within an enclosure consistent with the provisions in the City Code. Wetlands — Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. Stormwater Management /Water Quality — The applicant proposes to reduce the amount of existing imperious surface by approximately 1,022 square feet. Therefore, City Code §4.33 Post - Construction Requirements do not apply. Utilities — The existing building is connected to the City sanitary sewer and water main systems. No additional connections are proposed with this application. Financial Obligation — At this time, there are no pending assessments on the parcel. Variance Criteria — The Zoning Ordinance states that relief may be granted from a required ordinance provision provided there are special conditions that apply to the subject land, the relief is not contrary to the Zoning Ordinance and Comprehensive Guide Plan, and it is necessary to alleviate a practical difficulty. The condition which necessitates the variance requests results from the proposed drive - through. Staff notes that this is not due to an increase in the number of tenants occupying the building. The request does not appear contrary to the Comprehensive Guide Plan, but since the request is to reduce the number of stalls and the stall width, it appears to be contrary to the intent of the Zoning Ordinance. It does not appear that granting of the Variance would result in detrimental effects to the neighboring properties or the public. The stalls were designed with the amount of turnover in mind. Additionally, the existing parking stalls were less than the 10 feet width required per City Code. An alternative to decreasing the parking stall size would be to decrease the overall number of stalls on site; however, the applicant's narrative addresses the stall size and "...based upon our management experience believe the proposed widths are more than adequate..." El Planning Report — Caribou Coffee September 24, 2013 Page 7 APPLICANT'S PRACTICAL DIFFICULTIES According to the applicant's narrative, they have a related company in St. Paul that has been operational for over 50 years. The applicant states the proposed widths "are considered customary and acceptable widths in the parking industry. Our facilities have a significant amount of daily turnover and we do not have any problems or receive any complaints from customers relative to the stall width." Relative to the parking stall reduction, the applicant's letter states they believe they have more than adequate parking, "...especially given that Original Mattress Factory occupies nearly 25% of the building square footage with a large portion of their space being warehouse. They typically only have a few customers in their store at any one time, therefore the number of stalls they require is significantly lower than the number we are required to provide per code. Also, with the addition of a drive thru for Caribou Coffee, we anticipate that there may be less demand for short term parking on site as they will be able to utilize the drive thru facility." SUMMARY /CONCLUSION The applicant is requesting approval of a Conditional Use Permit to allow a drive - through as part of an interior renovation of the tenant space. While the use is consistent with the zoning of the property, the drive - through results in a slight reduction of six parking stalls, four less than required per City Code, resulting in a Variance. The applicant also requests a Variance to reduce parking stall width. It does not appear that granting of the Variances would result in detrimental effects to the neighboring properties or the public. The Variance request for the width could be eliminated but would fiirther reduce the total amount of parking stalls on the site. ACTIONS TO BE CONSIDERED To approve a Conditional Use Permit to allow a drive- through, upon property located at 1380 Duckwood Drive, legally described as Lot 1, Block 1, Eagan Convenience Center. 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council with the following exhibit; Site Plan received September 5, 2013 2. A 10 foot clearance shall be maintained around fire hydrants, specifically near the drive through directional signage at the entrance of the drive through lane. 3. The drive through awning and clearance bar shall be aminimum of 13'6" in height and noted as such on the Clearance Bar sign. X09 Planning Report — Caribou Coffee September 24, 2013 Page 8 4. All signage shall be subject to compliance with City Code standards and a Sign Permit is required prior to installation of any new signs. 5. The Fire Lane shall be striped and signed per the Site plan received September 5, 2013. The applicant shall install "No Parking Fire Lane" signs with spacing to be every 100 feet apart, in a form acceptable to the City Fire Marshal. This shall be completed by May 1, 2014. 6. Trash and recycling receptacles shall be kept inside the building or within an enclosure constructed according to City Code standards. 7. Any dead or diseased plants shall be replaced in accordance with the City Code by June 1, 2014. 8. A 20 foot clear zone with surmountable curb between the parking lot and drive aisle shall be designed for emergency vehicle access only, as shown on the Site Plan received September 5, 2013. To approve a Variance to reduce the number of parking stalls to 95 stalls, upon property located at 1380 Duckwood Drive, legally described as Lot 1, Block 1, Eagan Convenience Center, 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. To approve a Variance to reduce the width of parking stalls, upon property located at 1380 Duckwood Drive, legally described as Lot 1, Block 1, Eagan Convenience Center. 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The stalls shall be striped per the Site Plan received September 5, 2013 and shall be completed by May 1, 2014. alp ' I ' —1 Feet Project Name: Caribou Coffee -1380 Duckwood Drive 0 500 1,000 2,000 Request: Conditional Use Permit Case No: 15- CU- 08 -08 -13 Legend 15- VA- 06 -09 -13 15- VA- 07 -09 -13 My of Eap \11 = Parcels Buildings Parks a�= City Boundary N ANIL Current Zoning and Land Use Map City of Eap Application: Caribou Coffee Type: Conditional Use Permit Case No.: Case No. 15- CU- 08- 08 -13� 15- VA- 06 -09 -13 15- VA- 07 -09 -13 Zoning CSC Community Shopping Center Land Use Plan RC Retail Commercial l� N 0 300 600 1,200 Feet ti�a Y f 1 6._ �1 S t 4 4• .� t1 i� ZVO tKt s ate: Vi :f 3 Vi m m 4+ aGi O f €l 1. 1 0 � 0 3�Fn {F� &t i m m �Z 10- z s n p o D A = m z N SURVEY n� �a r 0% �G $ 3ypp gp o yz iPly� � p : � L fix[ d� �5 —a zg��> m X08 ti Dmo $ �g m -c HARRY S. JOHNSON LAND SURVEYORS CONSULTANTS PaioNE� d9fF�AY6Z�B4as44 V'4 O 4 007.4804 ®910 ®¢80801 �i� �• y m � r¢p ea cqc == sse „y3y o m $�$ egg = "; "ssgy�ft�xg iiyi3e7 9 ° Z m j b336 9 P O a B � 3i Ci ` -• f) ® dbbMIS3d�+ �a I �i\ \ °\��`~> \ \�9 k_.Al q\ \\ } I, oIw�\�\ 9\ 0 19 7J -P z yg { A\ jI tl� i J ; • \\ \� c, � Ao o � IMF al .A\ 1 _ __A � F s \ N 0'4346° W 363.73 \ t.' / >• \ \ �• / I a� ` £! $ #ypR FRAINKS \, NURSER.' a CRAFTS ADD OWNER: ANCHOR BANK ^ X (BENEi1rt0 FARCR FEX 1- N0. 014554 k 1111100) I 3y' N23 �L VN — PART TIE M 1/4 OF i'i1i1 1/4 Vf SE' -''. 1S —i% n� �a r 0% �G $ 3ypp gp o yz iPly� � p : � L fix[ d� �5 —a zg��> m X08 ti Dmo $ �g m -c HARRY S. JOHNSON LAND SURVEYORS CONSULTANTS PaioNE� d9fF�AY6Z�B4as44 V'4 O 4 007.4804 ®910 ®¢80801 �i� �• y m � r¢p ea cqc == sse „y3y o m $�$ egg = "; "ssgy�ft�xg iiyi3e7 9 ° Z m j b336 9 P O a B � rM r M -1) 7i'2� r'Tl - � \/- 0 0 -u 0 O 0 - -A --E-8 Q iz EXISTING CONDITIONS ov FRANKS NURSERY & CRAFTS ADD, OWNER: ANCHOR BANK CIS lad 'E nzog 2!!- 0 0 7 2 71-'H� lel x <0 �gzz z <- z -40 0 'az > 0 A 0 0 0 CIS I p SITE PLAN ----------- .__. - - -- - -_ -Ob gNVo--1 _sue - -- O z A O m 0 0 0 ►\ z rn n D m I m m co cn rrn -v 0 cl N O rl VJ o 4 �I k FRANKS NURSERY & CRAFTS ADD. OWNER: ANCHOR BANK v O ` M �o�� >° Aq - I 0 z�<m ° g g34 €M NW'. 0.$ �F mo "A o Z C 11 Z m n v v i, A ----------- .__. - - -- - -_ -Ob gNVo--1 _sue - -- O z A O m 0 0 0 ►\ z rn n D m I m m co cn rrn -v 0 cl N O rl VJ o 4 �I k FRANKS NURSERY & CRAFTS ADD. OWNER: ANCHOR BANK v O ` Y V W M Aq I 0 z�<m ° g g34 €M NW'. 0.$ �F mo "A o Z C 11 Z m �_ A -� //�--6'' ks n Z C1 C p Z C 0 O$ t3__ �i m 0 o O z Y V W LANDSCAPE PLAN a g m rn ° trz ° z z n Y Z Z ZmC Z Z ➢� Z Z � A� p p Z'o'o' Z CD- -/, ......... -. a �i U i -J - (7 rn SJ i7 �J j r! l r rn a r� _ m CJI Na C= o � i i C. ,,. 4 1 I � o !J A � - _ n �o _ Z m � 5 y N oy in Z s o AN6 AL \ �FB� p Z Q ..0 @ R� 3 4H, i d m m Z m G m 4 g >s j �€ " =g ECG' m n m :-1 O axR A c D n Dv _ Q $ hs s T� a Bey a z n C CD O Z m c ^ �t m O ik9 o � i i C. ,,. 4 1 I � o !J A � - _ n �o _ Z m � 5 y N oy in Z s o AN6 AL \ �FB� p Z Q ..0 @ R� 3 4H, i d m m Z m G m 4 g >s j �€ " =g ECG' m n m :-1 O axR A c D n Dv _ Q $ hs s T� a Bey a z n C CD O Z m c ^ �t m O ik9 �FB� p Z Q ..0 @ R� 3 4H, i d m m Z m G m 4 g >s j �€ " =g ECG' m n m :-1 O axR A c D n Dv _ Q $ hs s T� a Bey a z n C CD O Z m c ^ �t m O ik9 W REMOVAL PLAN - - - - - - - - - - - - - - - I AKIP ER A A (D 00@89@90 9(96� a i i '. I. I. E 9 X N 22 I- $ A A 0 —� il '! M ! �,m ngi -a HIR f go 0 0 0 > 0 0 C: 00 HIR GRADING PLAN KRESTWOQU ZY `4ks © O (9 O ng�.mymeF�� _ C— 3 Af 4x 9t g €a° A G�£� � gIIT 6C .'a�i Y4 4 2'1 48 48 P A F a F a p z i " p' _ F o 8 ocy�` m�n � " 'sv og °� ¢ � � � e � � s r g � � m Rp � � �� 2�• ��p � �3a^ oaR R PA tlq , rig id 3^ -Mg, c ;S$?� p v. INAg ^I s i xa .� D�caw 00 0 '•d PATIO DETAIL RECEIVED SEP 052013 ,. r LL CY z 0 LU .j z 0 N 22 0 x 6� rr 0 1 0 G SIGNAGE - DIRECTIONALS Uu Lt] j- w RN Q • u I LU III • Ll. LL ON, 0 u ca • ro Lli til o1Pll IL , fy 0 11-1 *,mm 0 Lr) LU X63 IL U I 4- m E :3 4- 4- ru U c: 0 -0 0 L- LL 0 Qv ra V) E lu :3 uu v I LL- W 4-1 u LL 0 m 4-1 c z3 t D ► RECEIVED SEP 0 5 2013 6 ! 4-- 1 '41 c M E 0 0 05 4- -0 (D 10 CY) rl� CD CY) co O O U- CD LO I? ol c\j L� IZT ►i (1) C 0 (Y) LO c- V) c 0 -6 -c CD f--- (> D /® W Z LLI G SIGNAGE - MENU BOARD i . L•,9 .Z/ l l-,S � 4 1 � a C 10-.9 Q U C) j O O N � �c o O rn 30 4-: O� U) ° 0 O m � Y Io J m � J o C � M � 0 Via C 3 15 g O c .Q � E V ' 7 O X n3 C x +� 10-.9 Q U C) j O O N � �c o O rn 30 4-: O� U) ° 0 O m � Y Io J m � J o C � M � 0 � m Q C 3 O c .Q � E V ' 7 O X n3 C x +� 4 t E O c 0 ru O C m al Qj 0 ~ X C Y oo C m m z 40 o 0 0 m C o m v V m v Q m .° o �� 0 z LL O 0- co a`L n N V x oo 6 n _v 0 a O T w � `n 000 y v v ,� -0 c Q c c v LL O :03 M -0 'Q m V O O- In z Y "06 -o ,2 _ 0- m o 0 m a) O O E ro N O Q Y% 'a J 0 i .0 0--o N Q. LU m a° o n° c v .c a i O v i 0° m 2 DO c o O O W~ o m Q u n O J N C) Q �o ii. Q c OJ �� um � C cv [w l�l IN 1 O „9b N O O.. N � m 0- v V 0 f[5 V c E O 'v S m C 3 oo •0 o m v a X Q C Ln : O O O c cc E m 0 Y 0 -O z v o Lu v CL co V) d' n- Q S-,l } Q w m U C) j O N � �c • rn 30 4-: U) ° O m Io J co J o � m Q c� W A Vii: RECEIVED SEP 0 51013 . SIGNAGE — UMBRELLAS UMBRELLAS WITH LOGO LOGO COLOR MATCH Logo is a custom design and should not be altered in any way. Colors shown here are for representation only. Please consult original Pantone swatch for accurate standard. > 91 Nilv� W� CARIBOU COFFEE It is required of'thefranchisee to receive/ utilize Caribou Coffee's vector formatted digital artwork. Letters SIGN STANDARDS within the signs are not based on an actual font. Each letter is a custom design. The signs can only be GUIDE replicated through the use of the artwork. Any creations are to be submitted for review/ approval before fabrication/ installation. No substitutions. Exposed white acrylic outline around the Caribou is standard for internally illuminated signage only. Note: Any logo smaller than 1' -0" tall or larger than 6' -0" tall will require additional approval of outline. PAGE 9 The Caribou logo shall be consistently shown as illustrated on these details and not altered or modified ki. REV. 2 -7 -11 without the expressed written consent of Caribou Coffee Company, Inc. 1 c)--'5 VINYL COLORS: mMffl M 31A Custom Color 3M 3630 -69 Duranodic "blue" "brown" The Caribou Coffee custom printed "blue" vinyl can be obtained in 1 yd. X 48" Increments from SignArt Co. (Colors shown here are for representation only. Do not color match.) Sunbrella Fabrics: #4683 "Parchment" #4621 "True Brown" s�n�rL SignArt Co. 2933 hlondovi Road, Eau Clare, wl 54701 715- 834 -5127 800- 235.5178 FAX: 715- 834 -0469 2170 Dodd Road. Mendota Heights. MN 55120 651 -6 688-0563 800- 699.0563 FAX 651-888-2081 All landlord & city approvals are to be obtained by the franchisee. RECEIVED SEP 0 51013 �L O 51UNAUE - AWNING NON ILLUMINATED, T - STYLE OR SLANT AWNINGS (T -STYLE = Open Ends and Bottom; Slant Style = Closed Ends, Open Bottom) Height, Width, and Depth TBD per Site Awning style may change per landlord requirements A)Sunbrella 4621 True Brown no copy. B)Sunbrella 4621 True Brown, Caribou logo centered, white vinyl. C)Sunbrella 4621 True Brown, Caribou logo full bleed, white vinyl. D)Sunbrella 4621 True Brown, Caribou logo &shield centered,white, blue3630 -7297, dur brown 3630 -69 vinyls. E)Sunbrella 4621 True Brown, Caribou logo,shield & copy centered,white, blue 3630 -7297, 3630 -69 Dur brown & white vinyls. T -STYLE SLANT STYLE SIDE VIEW RECEIVED SEP 057013 Signature: Date: Everbrite =...... _._ ® 4949 S 110th St, . Greenfield, Wisconsin 53220 • Phone: 414- 529 -3500 • Fax: 877 - 430 -7364 . www.everbrite.com db 1/8/13 �a"- VINYL COLORS: 3M Color 3M 3630 -7297 3M 3630 -69 'White" Custom Blue Duranodic "brown" T -STYLE SLANT STYLE SIDE VIEW RECEIVED SEP 057013 Signature: Date: Everbrite =...... _._ ® 4949 S 110th St, . Greenfield, Wisconsin 53220 • Phone: 414- 529 -3500 • Fax: 877 - 430 -7364 . www.everbrite.com db 1/8/13 �a"- SIGNAGE - TENANT PANEL TENAN'r PANEL OPTIONS TENANT PANEL SIGN Horizontal Format (3.5 x 1 or greater length to height ratio) EQ (top to bottom EQ (top to bottom) ALTERNATE HORIZONTAL LAYOUT (greatest length to height ratio) EQ (side to side) EQ C (top to bottom) EQ C (top to bottom) Je) EQ (side to side) EQ (side to side) EQ [ n (top to bottom) . 6 • DRIVE TNRU EQ [ (top to EQ (side to side) bottom) EQ (side to side) EQ C n (top to bottom) DRIV T NR U EQ C (top to bottom) TENANT PANEL SIGN Double Stacked Format (3 x 1 or lesser length to height ratio) EQ (side to side) EQ (side to side) F-1 EQ C (top to bottom) EQ (side to side) EQ (top to bottom) E TENANT PANEL SIGN Triple Stacked Format (no drive thru option) EQ L(top to bottom) EQ C (top to bottom) EQ (side to side) F--1 EQ (side to side) -M 3M 3630 -7297 Custom Blue 3M 3630 -69 Duranor is "brown" Everbrite Signature Date 4949S 110th St, Greenfield, Wisconsin 53220 - Phone: 414- 529 -3500 • Fax: 877-430-7364 . www.everbrite.com db 1/9/13 RECEIVE SEP 0 5 2013 SIGNAGE - CLEARANCE BAR <<0-J .l RECEIVED SEP Z N w U Z Q oz Q w J U 4- w Z O Q J LL J z 0 z R 73 +- c 0) co- w 0 •e- ^L` `W �zoz z_ U Q U � J <C° m zJ Dz w > w w m Z z U to � N 6- N to 75; <<0-J .l RECEIVED SEP Z N w U Z Q oz Q w J U 4- w Z O Q J LL J z 0 z R 73 +- c 0) co- w 0 •e- ^L` `W W W W J = z �C� Q Z J O J Q U W L U f\ W Z Z OIL U W w � Z Z U Q O W F- O Z S -d J W Z_ � O J = Q � o < Z J = Z _ < W C ~ S N 3 N W � O � = Z Q W E U Z may- O 9,119.12d agl Z 0 z O ui J U O = W Z W � Z m Z C) W o u W CC'S Q O w m fL� W W lI) Q 0 N x W h� a 7 f-WIZ, > J - W 0 u9 S N z_ �LL Q LU \ U 3 Q J LU m J W W m � C N � xp S (s)_ Z_ Q� v 3 J Lm Q LW-- J � W � W Q N m � W N � xcl C� m 1� RECEIVED SEP 052013 z W U z Q W J U W Z_ CN z V J I W W oz LL V`— J z 0 z N 4- O i i L N O d' ..Q E O U N T 3 • tt O co co Ll- X O e O O LO I? Ol N d' N C O L B e O N N c� LO C -N C O U N C N 0 • O I r (cn ol IZT D D u B CUP NARRATIVE Written Narrative Mohagen 1000 Twelve Oaks Center Dr. Tel 952.426.7400 Hansen Suite 200 Fax 952.426.7440 Architectural Wayzata MN 55391 www.mohagenhansen.com Group Date: August 20, 2013 Memo To: City of Eagan From: Paul J. Carr, AIA (Mohagen I Hansen Architectural Group) Todd Geller (Geller Family Limited Partnership III) Caribou Coffee Project: Proposed Caribou Coffee Drive -Thru Conditional Use Permit Application Caribou Coffee (Tenant at Eagan Convenience Center) and the Geller Family Limited Partnership III (Building Owner) are requesting a Conditional Use Permit to revise the current site plan at the property (PID: 10- 22415 -01 -010) to allow for a new drive - through lane for ordering and the eventual product pick -up at the end -cap Caribou Coffee space. The Tenant also desires to develop outdoor patio seating on a portion of space adjacent to the building which will be created as part of the new drive - through aisle. The Tenant and Owner would like to initiate and carry out the proposed changes as soon as possible — before the end of the year if feasible. The site in question currently falls into a "Retail Commercial" land use category as stated in the Eagan Comprehensive Guide Plan (CGP). Similarly it sits in a Community Shopping Center (CSC) zoning district. The proposed changes would not alter this land use or zoning designation. The site falls into the southwest corner of the CSC district with CSC extending a good distance to the north and east. To the south and west of the site are Planned Development (PD) zones. The site is also within one of the seven "Special Area Plans" as described in the CGP — specifically the "Central Commons" special area. Per the CGP, the Central Commons have been designated as a special area "because of the desire to have a community focal point, an integrated, mixed -use place that can serve as a destination for shopping, dining, living, working and recreating." Eagan Convenience Center, and especially Caribou Coffee within the Center, are right on target in meeting these community goals and vision — even more so with the proposed changes. They represent a destination for shopping, and a place to come together with others in the community — to talk, to eat, to connect. The CGP also speaks of three key planning trends for Eagan: Sustainability, Active Living and Connectivity. On page 3 -4 in the CGP the sixth bullet point under "Sustainability" is as follows: "Review and revise, where possible, minimum parking requirements to better reflect parking needs and reduce as much as possible the amount of impervious surfaces." The proposed site revisions and drive- through would reduce the amount of impervious surface on the site and still maintain the current required number of parking spaces for the development. Also, all existing landscaping can remain and will actually be enhanced by new additional plantings at the new drive -thru "median ". The third trend of "Connectivity" is certainly addressed in a positive fashion through the proposed revisions, The second bullet point notes: "Creating inviting places for people to gather or interact such as plazas and outdoor eating areas." The proposed new patio seating achieves this goal and provides a positive feeling about the community even if you're just walking by seeing others enjoying the patio and time together. Please also see the attached additional information provided by Caribou Coffee. KNIVED AUG 2 11 2013 ® Mohagen /Hansen Architectural Group \A Caribou Coffee Store #141— "Eagan - Duckwood" 1380 Duckwood Drive, #101 Eagan, MN 55123 CARIBOU COFFEE is a unique coffee house experience that takes pride in being connected to the local community. We've served the Eagan - Duckwood community since May 1999! We serve only the highest quality beverage and food products, delivered with authentic human connection, from our team members, to our guests. We take our coffee seriously, but not ourselves, and source only the highest grades of Arabica beans, which are produced under some of the industry's most stringent packaging and brewing standards. We strive to be "The Community Place Our Guests Love," with our nature - inspired elements within a comfortable store environment. We include outdoor seating, which is an extension of the indoor environment, and strongly desired by our guests. Caribou Coffee and Geller Family Limited Partnership III are proposing to add the drive -thru component to our business, and also completely renovate the interior of the store. The store transformation will resemble the recently- updated Caribou Coffee store brand & decor package (See attached photos). The complete renovation will bring and upgrade to the Eagan community, with investments over $450,000. OTHER FACTS Coffeehouse Drive -thru windows are in demand! • Strongly desired by morning commuters • Strong desired by stay -at -home parents • Largely a missing convenience in the local trade area • Ensures long -term viability for the business Site is particularly well -suite for a Drive -thru • Excellent stacking capacity • No adjacent residential property • Good site configuration • Peak business is in the morning hours • Favorable review in traffic study Drive -thru traffic • Caribou drive -thru windows are not traffic generators to the public roadways; they are a convenience play for the consumer ....location, location, location. • Typical drive -thru product delivery time is 30 seconds to 1 minute • Customers experience line shock at a 5 minute threshold Caribou Coffee Company, Inc. 39oo Lakebreeze Avenue NorEh • Minneapolis, MV 55429-3079 P. 763.592,2200 f. 763.592.2300 cariboucoffee.com �aq F�. €F 4 ) to 3f }_ _y t 4AS1 t r-:L c Ir ,t �. im �i lift F• AFT - 3 4 a• � ci __1 i I � . � � � t VARIANCE NARRATIVE Eagan Convenience Center 1380 Duckwood Drive Request for Variances — Parking Stall Width & Number of Parking Stalls Victory Capital Corporation and Geller Family Limited Partnership III are applying for a variance to allow for a reduction in the required widths of certain parking stalls onsite at the Eagan Convenience Center as well as a variance for the total number of parking stalls required to be provided. These requests are being made in conjunction with a CUP application to allow for a drive thru to be installed for Caribou Coffee, a long time retail business in the community and tenant in the shopping center. Our variance request for parking stall width is to go to 10 feet wide for the 60 degree angled stalls in the back of the building, 9 feet 6 inches along the two center rows of parking in the front and 9 feet everywhere else. Currently the existing stalls onsite measure 9 feet 6 inches, with the exception of the middle two rows which are approximately 9 feet 9 inches wide and the stalls along the building which measure 9 feet wide. The stalls in the back of the property are primarily used by employees therefore turnover is much less frequent. The highest level of turnover tends to be in the two center rows, thus the reason for maintaining 9 foot 6 inches there. Victory Capital has a related company called Victory Parking which has operated parking facilities in Downtown St. Paul for over 50 years. Our 90 degree stalls currently vary from 8 to 9 feet in width and our 60 degree angled stalls vary from 9 to 10 feet. These are considered customary and acceptable widths in the parking industry. Our facilities do have a significant amount of daily turnover and we do not have any problems or receive any complaints from customers relative to the stall width. Based on this experience, we believe that the proposed widths are more than adequate to service the Eagan Convenience Center retail facility. With respect to parking count, we are asking for a variance to provide 95 total stalls vs. the 99 that are required based upon the code for retail with restaurant facilities. At 5.40 stalls per 1,000 sf, we believe that more than adequate parking is provided for the center, especially given that Original Mattress Factory occupies nearly 25% of the building square footage with a large portion of their space being warehouse. They typically only have a few customers in their store at any one time, therefore the number of stalls they require is significantly lower than the number we are required to provide per code. Also, with the addition of a drive thru for Caribou Coffee, we anticipate that there may be less demand for short term parking onsite as they will be able to utilize the drive thru facility. Based upon our management experience with other retail centers of similar nature, we are not concerned whatsoever about being under parked with a total of 95 stalls. Caribou Coffee has not only been an important tenant for us in at the Eagan Convenience Center, but we believe that they have become a very important part of the Eagan Community. With the installation of a drive thru at this facility, we are enhancing this amenity, making it more convenient for Eagan residents and ensuring that Caribou continues to service the community for a long time to come. Thank you for your consideration. D