09/17/2013 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
SEPTEMBER 17, 2013
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
James Forde, 3596 Widgeon Way, addressed the Council with his concerns regarding stop sign violations
on Widgeon Way. The Council discussed the issue and suggested Police Lieutenant Pike to follow up
with Mr. Forde.
A regular meeting of the Eagan City Council was held on Tuesday, September 17, 2013 at 6:30 p.m. at
the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Director of Communications Garrison, Director of
Community Development Hohenstein, Director of Public Works Matthys, Director of Parks and
Recreation Johnson, Fire Chief Scott, Police Lieutenant Pike and Executive Assistant Stevenson.
AGENDA
Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye: 4 Nay: 0 ( Councilmember Tilley was not present)
RECOGNITIONS AND PRESENTATION
There were no recognitions or presentations to be heard.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the Consent
Agenda as presented: Aye: 5 Nay: 0
A. it was recommended to approve the amended minutes of August 13 and August 20,
2013.
B. Personnel Items
1. It was recommended to approve the hiring of Joseph Gibbs, Utility Billing & Special
Assessment Accountant.
2. It was recommended to accept the resignation of Melissa Guttormson, Utility Billing &
Special Assessments Specialist.
3. It was recommended to approve the hiring of a full -time Temporary Clerical Technician
in Community Development.
4. It was recommended to approve the hiring of Seasonal Employees in Parks &
Recreation.
C. It was recommended to approve check registers dated August 30 and September 6, 2013,
D. It was recommended to receive the Final Assessment Report, Project No. 1101, Hidden
Valley Addition (Michelle Drive) — Street Improvements, and Schedule Public Hearing for
October 15, 2013.
City Council Meeting Minutes
September 17, 2013
2 page
E. It was recommended to receive the Final Assessment Report, Project No. 1105, Oaks of
Bridgewater Vt _ 3rd Additions — Street Improvements, and Schedule Public Hearing for
October 15, 2013.
F. It was recommended to receive the Final Assessment Report, Project No. 1096, Wilbrook
Addition — Street Improvements, and Schedule Public Hearing for October 15, 2013.
G. It was recommended to receive the Final Assessment Report, Project No. 1085, Denmark
Avenue (Promenade Place to Town Centre Drive) — Street Improvements, and Schedule
Public Hearing for October 15, 2013.
H. It was recommended to receive the Final Assessment Report, Project No. 1059, Eagan
Woods Office Park — Street Improvements, and Schedule Public Hearing for October 15,
2013.
I. It was recommended to receive the Final Assessment Report, Project No. 1099, Ted Wachter
Addition (Civic Center Drive) — Street Improvements, and Schedule Public Hearing for
October 15, 2013.
J. It was recommended to approve the Final Payment, City Contract No.13 -03, Citywide Street
Improvements.
K. It was recommended to approve the Final Payment, City Contract No. 13 -04, Citywide Street
Improvements.
L. It was recommended to approve the Final Payment, City Contract No. 13 -14, Well
Rehabilitation (Wells #17 & #18).
M. It was recommended to approve the No- Parking Resolution, Gemini Road (North Side),
(Lexington Avenue to approx. 700 Feet East).
N. It was recommended to approve a Joint Powers Agreement with Dakota County for Project
1125 (2013 Citywide Trail Improvements - County Project No.'s 30 -28, 31 -78, and 43 -41).
0. It was recommended to approve Insurance Agreement — League of MN Cities Insurance
Trust - City Contract No. 13 -05 (Cedar Grove Parking Garage).
P. It was recommended to award City Contract No. 13 -22 (Large Water Meter Testing).
Q. It was recommended to approve the Final Plat for Cedar Grove Parkway 3rd Addition.
R. It was recommended to approve the Final Subdivision — Bennerotte Addition.
S. It was recommended to approve a Street Name Change for Cedar Grove Boulevard to be
renamed as a continuation of Nicols Road.
T. It was recommended to approve a Comprehensive Guide Plan Amendment and Rezoning of
Nicols Ridge Park.
U. It was recommended to set a Public Hearing date for October 15, 2013 to certify delinquent
utility bills.
V. It was recommended to set a Public Hearing date for October 15, 2013 to certify delinquent
false alarm bills.
W. It was recommended to set a Public Hearing date for October 15, 2013 to certify delinquent
mowing, noxious weed and refuse removal bills.
X. It was recommended to approve the July 1, 2013 to July 1, 2014 General Insurance Renewal.
City Council Meeting Minutes
September 17, 2013
3 page
PUBLIC HEARINGS
PROJECT 1113, NORVIN OAKS
STREET IMPROVEMENTS FINAL ASSESSMENT HEARING
City Administrator Osberg noted project 1113 provided for the street improvements within Norvin
Oaks, on Rusten Road, in west central Eagan. Director of Public Works Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back
to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Final
Assessment Roll for Project 1113 ( Norvin Oaks — Street Improvements) and authorize its certification to
Dakota County for collection. Aye: 5 Nay: 0
PROJECT 1103, LEXINGTON POINTE EIGHTH -TENTH
STREET IMPROVEMENTS FINAL ASSESSMENT HEARING
City Administrator Osberg noted project 1103 provided for the street improvements on Coneflower
Court, Jennifer Court, Trillium Court, Walnut Ridge Drive, Wildflower Court, and Wildflower Lane in
south- central Eagan. Director of Public Works Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back
to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Final
Assessment Roll for Project 1103 (Lexington Pointe Eighth -Tenth Additions — Street Improvements) and
authorize its certification to Dakota County for collection. Aye: 5 Nay: 0
PROJECT 1112, WENZEL FIRST ADDITION / DEERWOOD PONDS
STREET IMPROVEMENTS FINAL ASSESSMENT HEARING
City Administrator Osberg noted project 1112 provided for the street improvements on Arbor Lane,
Cashell Glen, Knob Circle, Pond Wynde North, Pond Wynde South, Starbridge Court and Wenzel
Avenue in central Eagan. Director of Public Works Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back
to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the Final
Assessment Roll for Project 1112 (Wenzel First Addition /Deerwood Ponds — Street improvements) and
authorize its certification to Dakota County for collection. Aye: 5 Nay: 0
City Council Meeting Minutes
September 17, 2013
4 page
PROJECT 1102, WESTON HILLS / WESTON HILLS SECOND
STREET IMPROVEMENTS FINAL ASSESSMENT HEARING
City Administrator Osberg noted project 1102 provided for the street improvements on Bristol
Boulevard, Stratford Lane, Weston Hills Court, Weston Hills Drive and Weston Hills Place in
southeast Eagan. Director of Public Works Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back
to the Council.
Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the Final
Assessment Roll for Project 1102 (Weston Hills /Weston Hills Second — Street Improvements) and
authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 Abstention: Councilmember
Fields
PROJECT 1104, OAK RIDGE FAMILY HOUSING
STREET IMPROVEMENTS FINAL ASSESSMENT HEARING
City Administrator Osberg noted project 1104 provided for the street improvements on Clemson
Drive in central Eagan, north of Cliff Road and east of Johnny Cake Ridge Road. Director of Public
Works Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back
to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the Final
Assessment Roll for Project 1104 (Oak Ridge Family Housing — Street Improvements) and authorize its
certification to Dakota County for collection. Aye: 5 Nay: 0
OLD BUSINESS
ORDINANCE AMENDMENT PRIVATE FIRE HYDRANT
INSPECTION AND MAINTENANCE PROGRAM
City Administrator Osberg noted on December 11, 2012, the City Council considered the
maintenance issue of private fire hydrants at a Special Council Workshop. The Public Works
Department in coordination with the Fire Department provided facts regarding current private fire
hydrant maintenance and suggested program options that would require annual fire hydrant
inspections similar to the current public fire hydrant inspections. The Council supported further
consideration of the proposed change to service delivery. Osberg noted on February 19, 2013, the
City Council directed staff to prepare, for formal consideration, the appropriate Ordinance
Amendment to address the maintenance of private fire hydrants.
Director of Public Works Matthys gave a staff report and addressed the contents of the ordinance
amendment. Matthys noted two public meetings were held on April 29, 2013, to discuss the
proposed ordinance amendment, and based on participant response, the proposed ordinance was
modified to include an option for private contractor inspection or repair and address access on to
private property by City staff.
City Council Meeting Minutes
September 17, 2013
5 page
The Council discussed the ordinance amendment.
Mayor Maguire asked if anyone in the audience would like to comment on the amendment. There being
no public comment, he turned discussion back to the Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve an Ordinance
Amendment to City Code Section 3.20 (Rules and Regulations Relating to Water Service), and direct the
City Attorney to publish a summary amendment in the legal newspaper, and direct updates to the 2014
Fee Schedule addressing related surcharges /fees. Aye: 5 Nay: 0
NEW BUSINESS
There was no new business to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Mayor Maguire extended his appreciation to the community for attending Sunday's Streets Alive event.
He also thanked City staff for successfully planning and executing the event.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:08 p.m. Aye: 4 Nay: 0
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City Clerk