10/11/2011 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
TUESDAY, OCTOBER 11, 2011
5:30 P.M.
EAGAN ROOM — EAGAN MUNICIPAL CENTER
City Council members present: Acting Mayor Hansen, Councilmembers Bakken, Fields and
Tilley. Mayor Maguire was not present due to his attendance at a Greater MSP function on
behalf of the City.
City Staff present: City Administrator Hedges, Assistant City Administrator Miller, Director of
Administrative Services VanOverbeke, Public Works Director Colbert, Parks and Recreation
Director Seydelll Johnson, Superintendent of Operations Mesko, Communications Director
Garrison, Chief Financial Officer Pepper, and Studio Supervisor Ongstad.
I. ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Tilley moved, Councilmember Fields seconded a motion to adopt the agenda as
presented. Aye: 4 Nay: 0
II. VISITORS TO BE HEARD
There were no visitors to be heard.
111. 2012 ENTERPRICE FUND BUDGETS (CASCADE BAY, COMMUNITY CENTER,
WATER, SANITARY SEWER, STREET LIGHTING, STORM DRAINAGE AND
WATER QUALITY)
City Administrator Hedges introduced the Enterprise Fund budgets to be considered by the City
Council. Hedges stated that the Enterprise Funds are established to account for self supporting
activities with revenues derived primarily from user fees at rates officially determined by the
City Council. Hedges also noted that no fee increases are proposed at Cascade Bay. City
Administrator Hedges acknowledged the financial pressures at Cascade Bay and suggested the
City Council consider directing review of the Cascade Bay budget to the Finance Committee for
further review.
City staff provided an overview on each of the proposed Enterprise budgets. The City Council
discussed the proposed budgets.
Public Works Director Colbert reviewed the Inflow and Infiltration (I &I) program to -date, and
highlighted the corresponding budget impact proposed for 2012.
Upon further discussion on the 2012 Enterprise Fund budgets, Councilmember Bakken moved,
Councilmember Tilley seconded a motion to direct all of the 2012 Enterprise Fund budgets to a
future City Council Consent Agenda for formal ratification. Aye: 4 Nay: 0
Special City Council Minutes
October 11, 2011
Page 2
Councilmember Fields moved, Councilmember Tilley seconded a motion to direct the Cascade
Bay budget to the Finance Committee for further review. Aye: 4 Nay: 0
IV. 2012 EAGAN CONVENTION AND VISITOR'S BUREAU BUDGET
City Administrator Hedges introduced the item noting that the ECVB is funded by local lodging
taxes paid by visitors to Eagan's 15 hotels, and is not supported from property taxes. Hedges also
noted that while the ECVB Board operates independently of the City, Section 3.2 of the
operating agreement with the City of Eagan requires the ECVB to submit its work plan and
operating budget to the City Council for its "review and approval ".
Communications Director Garrison provided background on the proposed 2012 ECVB budget.
Dakota County Regional Chamber of Commerce Executive Director Ruthe Batulis provided an
overview of the role of the ECVB Board and the proposed 2012 strategic initiatives.
ECVB Executive Director Brent Cory highlighted the expectations for 2012 with regard to the
activities of the ECVB including the continued use of the "Pick Your Package" program. Mr.
Cory also reviewed the proposed 2012 Eagan economic impact study options, noting that as part
of the ECVB agreement with the City of Eagan, the Bureau is required to perform and fund an
economic impact study.
The City Council discussed the proposed budget and economic impact study options. There was
City Council consensus to proceed with option 2, focusing exclusively on the leisure travel
market.
Councilmember Fields moved, Councilmember Tilley seconded a motion to accept the 2012
Eagan Convention and Visitor's Bureau budget, marketing plan, and recommendation No. 2 with
regard to the economic impact study. Aye: 4 Nay: 0
V. EAGAN TELEVISION 2012 BUDGET
City Administrator Hedges introduced the item noting that since 2008, Eagan Television (E -TV)
has had its public access studio on the corporate campus of Thomson Reuters, representing an
award winning public /private partnership.
Communications Director Garrison highlighted the proposed 2012 budget and reviewed the 2011
E -TV accomplishments. Garrison noted for the first time in fifteen years, 2012 marks the
beginning of a 3 year franchise renewal period with Comcast, and staff is recommending that the
City retain expertise for a renewal audit in preparation for those negotiations.
Studio Supervisor Ongstad expanded on the 2011 accomplishments of E -TV and noted
anticipated projects and programs for 2012.
The City Council discussed the proposed budget and the new opportunities for E -TV.
Special City Council Minutes
October 11, 2011
Page 3
The City Council discussed the franchise renewal process, including the possibility of a Council
committee to serve as a mechanism for the City Council to get input and information on the
franchise negotiation process. Communications Director Garrison noted that an item will be
scheduled in early 2012 to provide the Council with a "franchise 101" presentation.
The City Council directed that the proposed 2012 E -TV budget be placed on a future City
Council meeting Consent Agenda for formal ratification.
There was no Other Business.
VI. OTHER BUSINESS
VII. ADJOURNMENT
Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn the
meeting at 7:02 p.m. Aye: 4 Nay: 0
Date
//Ot
/ 4
Mayor
City Clerk