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11/19/2013 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota NOVEMBER 19, 2013 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Hansen. Coucilmember Tilley was absent. At 6:10 p.m., the City Council held a closed session to discuss labor negotiations. The closed session concluded at 6:25 p.m. A regular meeting of the Eagan City Council was held on Tuesday, November 19, 2013 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, and Hansen. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Director of Parks and Recreation Johnson, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Fire Chief Scott, Police Chief McDonald and Executive Assistant Stevenson. AGENDA City Administrator Osberg noted under New Business item A. — a Variance request for Kohl's has been withdrawn. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the agenda as amended. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION Police Chief MacDonald presented the swearing -in of Police Officers Peter Meyer and Josh Sannes. CONSENT AGENDA Councilmember Bakken pulled Consent Items F for further comment. Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the Consent Agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of November 4, 2013 regular City Council meeting. B. Personnel Items 1. It was recommended to approve the temporary reclassification of Tom Miklya and Sheen Yang to provide additional Building Inspection services. 1. It was recommended to approve the hiring of Seasonal Employees in Parks & Recreation. C. It was recommended to approve check registers dated November 1 and November 8, 2013. D. It was recommended to approve and direct preparation of an ordinance amendment to City Code Chapter 5 relative to restrictions on the number of on -sale liquor licenses. E. It was recommended to approve a cooperative purchasing contract with the Houston - Galveston Area Council purchasing cooperative. City Council Meeting Minutes November 19, 2013 2 page F. It was recommended to approve a Resolution to accept a donation of two Solar Pod TM Solar Panels to be installed at Goat Hill Park. G. It was recommended to authorize staff to apply for an Assistance to Firefighters Grant for Self Contained Breathing Apparatus. H. Item removed. I. It was recommended to authorize additional Service Agreement with Mnspect Company for Contract Building Inspections Services. J. It was recommended to approve Appraised Values and Authorize Extension of Offers, City Projects 923 and 1011, TH 55/149 Safety & Capacity Improvements. K. It was recommended to approve a Limited Use Permit with MnDOT — City Contract No. 14 -04, TH 55/ TH 149 Safety & Capacity Improvements. L. It was recommended to approve a No Parking Resolution —TH 55 /TH 149. M. It was recommended to approve Change Order No. 1, City Contract 13 -05, Cedar Grove Parking Garage. N. It was recommended to approve an Exempt Permit for Pinewood PTO to hold a raffle on April 11, 2014. 0. It was recommended to approve an AccessEagan Conduit Space License Agreement with Twin Cities Outlets Eagan LLC, Formally Known as Paragon Outlets Eagan LLC. PUBLIC HEARINGS FINAL ASSESSMENT HEARING, PROJECT 1100, DODD ROAD City Administrator Osberg introduced the item noting Project 1100 provided for the street improvements of Dodd Road, from Diffley Road to Cliff Road, a collector street in eastern Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Final Assessment Roll for Project 1100 (Dodd Road — Street Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 FINAL ASSESSMENT HEARING PROJECT NO. 1097, SUMMER PLACE 1sT & 2ND City Administrator Osberg introduced the item noting Project 1097 provided for street improvements in the Summer Place I" and 2nd neighborhoods in southeastern Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Final Assessment Roll for Project 1097 (Summer Place 15t and 2nd —Street Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 City Council Meeting Minutes November 19, 2013 3 page FINAL ASSESSMENT HEARING PROJECT NO. 1046, OLD SIBLEY HIGHWAY City Administrator Osberg introduced the item noting Project 1046 provided for the street improvement of Old Sibley Highway, a commercial /industrial street in west central Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Final Assessment Roll for Project 1046 (Old Sibley Highway— Street Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 FINAL ASSESSMENT HEARING, PROJECT NO. 1121, PATRICK ADDITION City Administrator Osberg introduced the item noting Project 1121 provided for street improvements to Hay Lake Court in the Patrick Addition neighborhood, a residential cul -de -sac in southeast Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Final Assessment Roll for Project 1121 (Patrick Addition (Hay Lake Court) — Street Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 FINAL ASSESSMENT HEARING, PROJECT NO. 1120, NICOLS ROAD City Administrator Osberg introduced the item noting Project 1120 provided for street improvements on a mixed -use segment of Nicols Road between Cedar Grove Parkway and Meghan Lane in west - central Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Final Assessment Roll for Project 1120 (Nicols Road —Street Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 FINAL ASSESSMENT HEARING PROJECT NO. 1119, EAGANDALE CENTER INDUSTRIAL PARK City Administrator Osberg introduced the item noting Project 1119 provided for the street improvements in the Eagandale Center Industrial Park, a commercial /industrial area in northeast Eagan, streets improved included Neil Armstrong Boulevard and Mike Collins Drive. Director of Public Works Matthys gave a staff report. City Council Meeting Minutes November 19, 2013 4 page Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Final Assessment Roll for Project 1119 (Eagandale Center Industrial Park — Street Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 FINAL ASSESSMENT HEARING, PROJECT NO. 1118, DODD FARM City Administrator Osberg introduced the item noting Project 1118 provided for street improvements on Calvin Court in the Dodd Farm neighborhood, a residential cul -de -sac in southeast Eagan. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Hansen seconded a motion to approve the Final Assessment Roll for Project 1118 (Dodd Farm —Street Improvements) and authorize its certification to Dakota County for collection. Aye: 4 Nay: 0 There was no old business to be heard. OLD BUSINESS NEW BUSINESS City Administrator Osberg noted at the October 22nd Advisory Planning Commission meeting, they took up the various land use applications by CSM for the Central Park Commons development located at Yankee Doodle Road and Pilot Knob Road. Since that meeting, there has been a variety of discussions among staff and representatives from CSM. Osberg noted a letter was received on behalf of CSM requesting that the Central Park Commons development application be continued and asked for the opportunity to discuss the pending plan with the City Council in a workshop meeting or similar format. CSM representatives Peter Coyle and Michelle Culligan were available for questions. Mayor Maguire asked Mr. Coyle why CMS needed the continuance. Mr. Coyle on the behalf of CSM, explained the rationale for their requested continuance. The Council discussed the request for continuation. After further discussion, it was the recommendation of the City Council to continue the item indefinitely. Staff will work with CSM to schedule a future meeting. Councilmember Bakken moved, Councilmember Fields seconded a motion to receive and acknowledge the applicants request to continue the Comprehensive Guide Plan Amendments, Rezoning, Preliminary Planned Development and Preliminary Subdivision for the proposed Central Park Commons development — CSM Eagan, LLC, indefinitely. Aye: 4 Nay: 0 City Council Meeting Minutes November 19, 2013 5 page LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire thanked City staff for their hard work on the Virtual Budget Open House that aired on E- TV and through the City's website on Monday, November 18tH DIRECTOR OF PUBLIC WORKS Director of Public Works Matthys noted on October 10, 2013, the Public Works Committee reviewed the current winter maintenance practices. As a result of the review, the committee requested additional information regarding the possible modification of the current winter maintenance service level and directed said information to be presented to the City Council for consideration of winter maintenance service level modifications. Matthys presented cost summaries of the various levels of winter trail maintenance services. He noted that the level of service being recommended by the committee would increase the total winter trail maintenance operational costs by less than 10 %. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve implementation of the Medium Level Service for the Winter Trail Maintenance Program, including the acquisition of up to $35,000 of additional related equipment and authorization to modify the Winter Trail Maintenance Policy to allow the utilization of staff overtime to provide said services. Aye: 4 Nay: 0 There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Hansen moved, Councilmember Fields seconded a motion to adjourn the meeting at 7:32 p.m. Aye: 4 Nay: 0 ia-?- 3 -t 3 Date A *Rxcl . Mayor City Clerk