10/05/1993 - City Council Special .
AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
October 5, 1993
Approximately 4:30 p.m.
Eagan Municipal Center Building
I. ROLL CALL & ADOPTION OF AGENDA
II. MUNICIPAL CENTER/PUBLIC SAFETY BUILDING
PROGRAM
III. OTHER BUSINESS
IX. ADJOURNMENT
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MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 1, 1993
SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, OCTOBER 5, 1993
In official action taken by the City Council at a special City Council workshop held on
Wednesday, September 29, 1993, a special City Council meeting was scheduled for
approximately 4:30 p.m. The purpose of the meeting is to further discuss the public safety/
municipal center building project. Mike Stowe, E & V Construction Management, and
Dewey Thorbeck, architect for the project,were asked to compile additional data regarding
building options and the project costs associated with each alternative. Examples of policy
issues are as follows:
1) Review alternatives for providing less costly storage space;
2) Continue discussion and alternatives for the proposed physical fitness area;
3) Consider alternatives for fire administration,such as remodeling the existing fire
administration building or including fire administration with the remodeling of
the municipal center building;
4) Scale back the remodeling of the municipal center building as a part of this
project to reduce the overall project cost; and
5) Consider different building configurations as suggested by City Councilmembers
Awada and Hunter(City Councilmember Hunter's suggestion of connecting the
public safety building with the municipal center building under Alternative 1
and City Councilmember Awada's request to further analyze a building program
that keeps public safety on one floor and the municipal center building on the
other floor while utilizing the basement for storage and possible community
center purposes.
There are no other formal items to be considered at the meeting on Tuesday. A light lunch
will be served during the special workshop.
/S/ Thomas L. Hedges
City Administrator
AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
October 5, 1993
4:30 p.m.
Eagan Municipal Center Building
I. ROLL CALL & ADOPTION OF AGENDA
II. POLICE DISPATCHER NEGOTIATIONS
III. MUNICIPAL CENTER/PUBLIC SAFETY BUILDING
PROJECT DISCUSSION
IV. CONSIDERATION OF OCTOBER SPECIAL CITY COUNCIL
MEETING DATES
V. OTHER BUSINESS
IX. ADJOURNMENT
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MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: OCTOBER 4, 1993
SUBJECT: REVISED AGENDA/SPECIAL CITY COUNCIL MEETING SCHEDULED
FOR TUESDAY, OCTOBER 5
Attached is a revised agenda for the Tuesday, October 5, 1993 City Council meeting. It is
suggested that the City Council consider an update on the negotiations with the police
dispatchers that took place Friday,October 1, a general discussion regarding building plans
for the municipal center, fire administration and law enforcement project, consideration of
meeting dates for special City Council workshops during October and any items or
discussions that the Council may want to share as other business.
POLICE DISPATCHER NEGOTIATIONS
The City Administrator,Assistant to the City Administrator Duffy and Police Chief Geagan
were in meetings at the State Bureau of Mediation Services in St. Paul and back at the City
of Eagan until approximately 5:15 p.m. on Friday, October 1. There was agreement reached
by both the City's representatives and dispatcher negotiating committee that the total dollar
allocation for wages and benefits as determined by the City Council for 1993 and 1994
would not be exceeded, however rearranged by lowering the clothing allowance, freezing
certain steps, granting a 2.5% increase to the other steps for 1993 and increasing the
rotating shift differential at the 8 year level. The compesation rates (excluding shift
differentials) were increased by 2.5% for 1994. Language issues were agreed to as
determined by the City Council. Two main issues were payment of health insurance benefits
upon retirement and the possibility of consolidating police dispatch services with other
communities.
The police dispatchers will be voting on the contract Monday evening and the results of that
vote will be presented to the City Council on Tuesday. For additional information,without
page number, is a memo prepared by Assistant to the City Administrator Duffy that
highlights all the points negotiated in the contract between the City and the dispatch unit.
MUNICIPAL CENTER/PUBLIC S TY BUILDING PROJECT DISCUSSION
Mr. Thorbeck, the City's architect, will not be present for the meeting on Tuesday. After
speaking with members of the City Council over the weekend, providing a briefing on the
status of the dispatcher negotiations, there was a consensus that there be some discussion
at Tuesday's meeting to at least share ideas the City Council has about the building program
that can be shared with E & V Construction Management and the City's architect in
advance of a work session to be scheduled next week. (The City Administrator has
requested that Mike Stowe, E& V, and a representative of Thorbeck Architects be present
at tomorrow's meeting.) It is suggested that the discussion be a brainstorming session to
collect different ideas which the architect and construction management representative can
respond to at our next meeting.
CONSIDERATION OF OCTOBER SPECIAL CITY COUNCIL MEETING DATES.
It will be necessary to consider special City Council meeting dates, the first for next week
on either Tuesday, October 12 or Thursday, October 14 for a meeting with the architect and
construction manager to discuss the building project. The other meeting date is suggested
for either 4:30 or 5:00 p.m. on Tuesday, October 19 to review the public enterprise and
general fund budget. If a meeting is required the last week of October to review the
building program or some other reason for a meeting, a date can be decided upon at the
Tuesday, October 19 regular City Council meeting.
A formal action ratifying special City Council meeting dates for the week of October 11-15
and October 19 will be added to the regular City Council agenda for October 5.
OTHER BUSINESS
Any other business the City Council may wish to discuss is appropriate at this time on the
special City Council agenda.
/S/ Thomas L. Hedges