12/07/1993 - City Council Special `,
AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
December 7, 1993
5:00 p.m.
Eagan Municipal Center Building Lunchroom
I. ROLL CALL & ADOPTION OF AGENDA
II. MUNICIPAL CENTER/POLICE SAFETY BUILDING
EXPANSION PROJECT
III. EXECUTIVE SESSION (POLICE ASSOCIATION
BARGAINING DEMANDS)
IV. OTHER BUSINESS
V. ADJOURNMENT
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MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 6, 1993
SUBJECT: SPECIAL CITY COUNCIL MEETING
A Special City Council meeting was scheduled for Tuesday, December 7, 1993, at 4:30 p.m.
in the lunchroom of the Municipal Center building. The meeting has been changed until
5:00 p.m. The reason for the change is twofold: 1) Attached is a memo from the City
Administrator asking for additional time for the Steering Committee to evaluate the building
program and proposed budget for the municipal center/police building expansion and 2)
Since a detailed discussion is not planned for tomorrow's meeting, starting the meeting one-
half hour later can better accommodate the Council's schedule. Mayor Egan has agreed and
directed the change in meeting time as stated.
The purpose of the meeting is to continue to address the municipal center/police building
expansion, as stated in the attached memorandum, and to handle a proposed response to
the police negotiations as an executive session prior to the regular meeting (approximately
at 6:00 p.m.) instead of immediately following the regular meeting. Enclosed without page
number is a confidential copy of the Police Association demands.
/S/ Thomas L. Hedges
City Administrator
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 6, 1993
SUBJECT: MUNICIPAL CENTER EXPANSION DESIGNS/COST ESTIMATES
Regarding the Municipal Center/Police Facility Expansion project,
the firm of Thorbeck Architects had been asked by the Council to
provide design options, which they have done. The Council also
requested that E & V provide cost estimates based on those design
options. The cost estimates have also been completed. Today,
December 6, 1993, the steering committee met with the architect and
construction manager to review those design options and cost
estimates prior to their scheduled presentation at a special City
Council meeting on Tuesday, December 7. The cost estimate results
were based on actual quantity take-offs and substantiate earlier
cost projections which had been presented to the Council.
Presently, if everything is included, the total project costs are
estimated to be approximately $6.1 million. (The site development
cost has been estimated as a separate $800,000 figure. ) The $6. 1
million figure does not include any money for Fire Administration.
Costs for Fire Administration would be approximately an additional
$400,000 to $800,000 depending on whether the existing building
were renovated or an addition was built to the new police building.
In the past, the Council has expressed the opinion that these
figures are too high, an opinion with which staff concurs. The
steering committee believes that the above costs could be reduced
through a detailed analysis regarding program alternatives,
possible space consolidations, phasing, etc. Therefore, the
steering committee is requesting a two-week extension to the
current planning schedule during which the steering committee would
perform that analysis. The goals of the committee's analysis would
be to reduce the costs to approximately $5.3 to $5.5 million and to
present the Council with specific alternatives to the plan designs
along with the consequences of each alternative in dollar amounts,
service delivery and operating efficiency.
Therefore, the steering committee is requesting that, at the
special Council meeting tomorrow, the Council approve the
committee's request for the two-week extension and analysis and
also confirm a target amount of $5.3 to $5.5 million.
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City Administrator