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12/15/1993 - City Council Special AGENDA SPECIAL CITY COUNCIL MEETING Wednesday December 15, 1993 7:00 p.m. Eagan Municipal Center Council Chambers I. ROLL CALL & ADOPTION OF AGENDA II. ADOPTION OF GENERAL FUND BUDGET III. ADOPTION OF PUBLIC UTILITIES BUDGET IV. APPROVAL OF THE TAX LEVY CERTIFICATION V. OTHER BUSINESS VI. ADJOURNMENT MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 14, 1993 SUBJECT: SPECIAL CITY COUNCIL MEETING At the December 7, 1993 regular City Council meeting, the public hearing considering truth- in-taxation/1994 general fund budget was closed. The truth-in-taxation legislation does not allow the City Council to adopt the operating budget on the same evening that the truth-in- taxation public hearing is held. At a September City Council meeting,the continuation date for the public hearing was set for Wednesday, December 15, if necessary, and budget ratification on Thursday,December 16. Since a continuation hearing was not necessary, the final budget is scheduled for adoption at the Special City Council meeting to be held on Wednesday, December 15, at 7:00 p.m. in the Eagan Municipal Center Council Chambers. City Councilmembers have received and reviewed copies of the general fund and public utilities budgets. Attached for City Council review is a comparative summary of revenues and expenditures for the general fund referenced as pages through 3_, comparative summary of revenues and expenditures for public utilities referenced as pages through and a resolution certifying the 1994 real estate tax levy enclosed on page . Action required by the City Council is: 1) approve the general fund budget as presented subject to additional staff review of capital outlay, 2) approve the public utilities budget as presented subject to additional staff review of capital outlay and 3) approve the resolution certifying the 1994 property tax levy. Special Note: Capital outlay reductions were made in each department in order to reduce the property tax levy. Additional work is necessary for department heads to identify their capital outlay requests given the reduced amounts. There are no other items of ins scheduled e s sc eduled for the special workshop on Wednesday. OTHER BUSINESS Enclosed on pages -F- through y is a copy of a letter from Jim Sheldon that provides a legal bills analysis for 1991 through 1993. Please note, there are seven (7) categories under which legal bills are coded on a monthly basis. The numbers for past legal expenses that were distributed as a part of the last administrative packet did not provide the level of breakdown enclosed in the table provided by the City Attorney. /S/ Thomas L. Hedges City Administrator r- I I 0 100) 0 $ $ 1 § § § 10 To' I 1; c i ctii v of N' us of O G)1 CO 0 co CO (CO N CO CO m 1--- U) r CO T Cry W 49 49 0) 8 8 8 O O 8 O W 8 8 p Z c+C 10 0 o N 0 0 CO_C 0) CO �G .Q tt N 10 V' dam' N 1- N Pe 1- W os Q co CD T c1i Q U T z _J W i r 53 N o) C(0 112 m 1" u) Z CA C). N. T tO 1O C)) f- 0 2 N � > t C) CO CC) O co CC N 1- CO O m O) Q r r T T a 0 U �7 j oN T C) N Q c IT � N C) O N. N 0) N N r C') lii r N ti N 0 N m 3 g g CO N U) CO O 1� N r- CO CO 1-- 0) Q r CC) r 0 44 0 0 S t 1 ' o w °' c _ z i E I 2 $ w 8 $ 1 off Q s � H c 0 m L S t g) g 0 m A cc v • C) 94BUDEXP GENERAL FUND COMPARATIVE SUMMARY OF EXPENDITURES Actual Actual Budget Dept Request Proposed 1991 1992 1993 1994 1994* GENERAL GOVERNMENT 01 ..Mayor&Council $ 73,465 $ 85,985 $ 80,800 $ 84,100 $ 84,100 02 Administration 423,988 459,822 512,400 543,700 541,350 03 Data Processing 235,131 300,294 332,500 386,600 341,220 05 Finance/City Clerk 695,456 768,692 758,200 838,500 831,300 06 Legal 306,526 337,069 370,000 370,000 370,000 07 'Community Development 1,231,025 1,304,281 1,339,100 1,570,750 1,414,030 10 Cable TV 52,943 64,362 65.400 86.600 84.220 • • 3,018,534 3,320,505 3,458,400 3,880,250 3.666,220 PUBLIC SAFETY 11 Police 3,414,904 3,924,380 4,330,700 4,886,700 4,811,480 12 Fire 646.176 664.470 744.100 815.500 811.430 4.061.080 4.588,850 5.074.800 5,702.200 5,622,910 PUBLIC WORKS 21 Public Works Engineering 682,433 729,616 775,500 809,500 804,710 22 Streets &Highways 835,855 736,030 882,900 935,800 927,930 24 Central Svces. Maint. 320,317 329,043 381,500 413.000 390.100 • 1 838,605 1,794,689 2,039,900 2,158,300 2122.740 PARKS &RECREATION 31 Parks&Recreation 1,451,788 1,551,215 1,716,500 1,873,900 1,844,550 32 ' Forestry 95.936 102.028 124.000 154.000 177,890 1,547,724 1.653.243 1,840,500 2.027.900 2.022,440 OTHER 41 Contingency 0 0 40.000 0 - 67.220 0 0 40.000 0 67,220 Total General Fd Expenditures $ 10.465.943 $ 11.357.287 $ 12.453.600 $ 13.768.650 $ DAWN * Final Capital Outlay allocations have not been determined. Certain individual department totals may change. 3 r. PUBLIC UTILITIES - COMPARATIVE SUMMARY OF REVENUE ACTUAL ACTUAL BUDGET BUDGET 1991 1992 1993 1994 Service Fees: Water $ 2,161,449 $ 2,388,142 $ 2,665,000 $ 2,600,000 Sanitary Sewer 2,587,399 2,673,215 2,900,000 3,025,000 Street Lighting 118,019 237,494 247,500 285,900 Storm Drainage 442,868 450,336 500,000 540,000 Connection Permits 21,360 21,945 17,200 60,000 Service Penalties 67,965 73,198 68,700 70,150 Street Lighting - County Reimb. 0 14,641 0 15,000 Other Operating Revenue 33,097 45,888 22,600 23,400 Sale of Meters 81,768 85,017 107,500 95,250 Interest on Investments 1,451,585 1,147,924 1,000,000 855,000 Interest - Other 73,134 66,778 68,000 48,800 Connection Charges: *Water Supply 6 Storage 516,013 673,008 387,500 347,500 *Water Treatment Plant 269,304 310,320 162,000 162,000 Water Quality Dedication 32,048 93,741 20,000 30,000 Water Quality State Grant 11,761 17,684 0 0 TOTAL REVENUE $ 7,867,770 $ 8,299,331 $ 8,166,000 $ 8,158,000 DEDICATED REVENUE Services Fees: Water Supply 6 Storage $ 40,467 $ 46,814 $ 44,600 $ 45,880 Water Renewal 6 Repl 144,522 234,070 227,000 233,425 San Sewer Renewal & Repl 104,478 97,837 110,200 105,085 Storm Sewer Renewal 6 Repl 111,035 110,136 75,000 81,000 Storm Sewer Exp 6 Mod 177,656 180,423 150,000 162,000 W. T. P. Debt Service 599,198 831,584 737,700 764,885 Capital Outlay 178,104 185,483 236,800 236,860 Connection Charges: Water Supply & Storage 516,013 673,008 387,500 347,500 Water Treatment Plant 269,304 310,320 162,000 162,000 Interest Earnings: W.T.P. Debt Service 397,001 337,406 200,000 200,750 W.T.P. Construction 269,304 23,070 0 0 Renewal 6 Repl 309,300 285,400 216,750 249,850 Water Qual Exp & Mod 20,900 32,746 28,750 27,500 • Water Supply 6 Storage 161,692 173,664 130,000 185,250 Water Quality Dedication 32,048 93,741 20,000 30,000 1 TOTAL DEDICATED REVENUE $ 3,331,022 $ 3,615,702 $ 2,726,300 $ 2,831,985 I REVFAUE AVAILABLE FOR OPERATIONS $ 4,536,748 $ 4,683,629 $ 5,439,700 $ 5,326,015 * Reclassified as contributions in fund equity portion of annual financial report L PUBLIC UTILITIES - COMPARATIVE SUMMARY OF EXPENDITURES (._ ACTUAL ACTUAL BUDGET BUDGET 1991 1992 1993 1994 OPERATIONS DATER Personal Services $ 319,946 $ 354,793 $ 404,400 $ 412,600 Parts 6 Supplies 180,504 167,714 274,100 278,800 Services & Other Charges 705,796 778,555 957,400 1,013,250 SANITARY SEWER Personal Services 246,905 256,076 347,600 348,900 Parts 6 Supplies 31,237 36,386 38,900 • 41,000 Services 6 Other Charges 196,886 217,372 243,100 280,300 MiCC Service Charge 2,092,806 2,281,443 2,341,000 2,530,300 STREET LIGHTING Services 6 Other Charges 129,309 234,118 274,100 280,700 STORM DRAINAGE Personal Services 55,892 76,870 96,000 110,900 Parts 6 Supplies 37,375 35,257 19,100 43,300 Services 6 Other Charges 182,372 187,583 123,300 156,100 TOTAL OPERATING EXPEND. BEFORE DEPRECIATION $ 4,179,028 $ 4,626,167 $ 5,119,000 $ 5,496,150 1R -OPERATIONS WATER Capital Outlay * * 143,150 37,950 Special Assessments 4,532 0 10,000 0 Land - Supply 6 Stor. * * 30,000 0 Construction - Supply 6 Stor. * * 300,000 30,000 Renewal 6 Replacement 159,500 207,500 Debt Service - Principal 250,000 250,000 350,000 650,000 Debt Service - Interest 1,080,742 1,066,102 1,027,800 997,700 Purchase of Meters * * 112,000 130,000 Inter-Fund Transfers 506,536 30,436 450,000 0 SANITARY SEWER Capital Outlay * * 68,150 79,700 Renewal 6 Replacement 0 0 Inter-Fund Transfers 227,901 0 450,000 0 STORM DRAINAGE Renewal 6 Replacement 41,500 93,700 Capital Impr/Refinement 90,700 65,000 Capital Outlay * * 157,200 32,100 Inter-Fund Transfers 41,471 0 0 0 TOTAL OPERATING & MON-OPERATING EXPEND. BEFORE DEPRECIATION $ 6,290,210 $ 5,972,705 $ 8,509,000 $ 7,819,800 DEPRECIATION EXPENSE 1,244,627 1,297,633 1,275,000 1,350,000 TOTAL INCL. DEPRECIATION $ 7,534,837 $ 7,270,338 $ 9,784,000 $ 9,169,800 *Expenditures Recorded in Fixed Assets at Year End g . - , i RESOLUTION CITY OF EAGAN LEVY OF 1994 REAL ESTATE TAXES WHEREAS, a special meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 15, 1993, at 7:00 p.m., at the Eagan Municipal Center, all members being present except , and WHEREAS,upon motion by Councilmember ,and seconded by Councilmember NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of 1994 Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 1994 as follows: General Levies: General Fund $8,855,705 Major Street Fund 446,408 Equipment Revolving Fund 85,030 Abatement Reserve 200.000 TOTAL GENERAL LEVY $9,587,143 Special Levies: Debt Service 1,398,797 TOTAL SPECIAL LEVIES 1.398.797 GRAND TOTAL LEVY $10,985,940 Dated: December 15. 1993 CITY COUNCIL CITY OF EAGAN BY: A 1 EST: CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City o f Eagan, Dakota County, Minnesota, in a special meeting thereof assembled this 15th day of December, 1993. E.J. VanOverbeke, City Clerk City of Eagan • SEVERSON, WILCOX & SHELDON, P.A. LARRY S.SEVERSON A PROFESSIONAL ASSOCIATION KENNETH R.HALL JAMES F.SHELDON ATTORNEYS AT LAW SCOTT D.JOHNSTON J.PATRICK WILCOX LOREN M.SOLFEST MICHAEL G.DOUGHERTY• 600 MIDWAY NATIONAL BANK BUILDING ANNETTE M.MARGARIT MICHAEL E.MOLENDA 7300 WEST 147TH STREET *BRADLEY SMITH APPLE VALLEY.MINNESOTA 55124-7538 SHARON K.HILLS (612)432-3136 ROBERT B.BAUER TELEFAX NUMBER 432-3780 OF COUNSEL: December 13, 1993 JOHN E.VUKELICH Gene VanOv e, City Clerk City o agan 38 ilot Knob Road agan, Minnesota 55121 Re: Eagan Legal Bills Dear Gene: For reference I am enclosing 1991, 1992 and 1993 legal bills analysis from our office as it relates to the civil matters for the City of Eagan. I do not know if you have classified these exactly the same way that our office has. However, I believe that these are generally accurate. You recall that the Council had some discussion concerning general fund legal bills. It is my understanding that the numbers given to the City Council for both 1991 and 1992 were total legal fees paid and not just those for which reimbursement came from the general fund. So far as I can tell excluding only development, improvements, and improvement lawsuits, the total civil legal bills for fees was $184,072.72 in 1991, $208,527.42 in 1992 and $138,377.08 total for the first 11 months of 1993. Also, as near as I can tell it appears that the 1993 amount will fall well within the City's 1993 budget for such items. I would appreciate your reviewing this matter and letting me know whether I am in error about it in any fashion as soon as possible. I claim no ability at all to place items in the proper account or successfully operate a calculator. I would however like to communicate this information to members of the City Council as they requested as reasonably soon as possible. Please contact me if you have any questions. Very truly yours, SEVERSON, WILCOX & SHELDON, P.A. James F. Sheldon JFS/wkt Enc. cc: Tom Hedges, City Administrator • INDIVIDUAL ATTORNEYS ALSO LICENSED IN IOWA.WISCONSIN OR NEBRASKA 'CERTIFIED REAL PROPERTY LAW SPECIALIST.MSBA . v. lip5VIE / EVr".1All qr. l. t - . ihava 2 , r � i y N 1i1 A n 8 8 ; 21 N O 8 N X 8 8 M g ; StgaRgSlaM i8RAA88pg iA 4 4 ; AAA - Zigtg2 : XN Zglig * Rm Z515 .ec d et .s -. a .7 o VC e. N► J d et � - tsslIps 8 ; t “ 41t RA gmntl mq o Define ° P °RgAi4Og ozuaA, x e► aeJrC e` erne e► e: e►' a -d. . rIRMS d88A VAA 11. 2. n $ StV5S8 ; .i .t . Vi a etA e+' . e. .? w - etat .t N . e. - ; - gS{ s8 gg4g 1883” g14vsi sRa tUg %Ada AgRAiE $ ° 4 , EFF - gw ws .e •N A8PP888 `8 23gAn88 Ig8 'AS: 48 ,1 "' U4sgN5a ^ 11 •144aslN s011k � � e: . ,t .d .: .t .: orsorqfplor a ..tV{ et g8A8AAS; 8 d8PPP88,{ 8A31 d8ARp SA3%-, VS nt V; VC oc a .. ve i eat er ez .-t e, ed Re8v.': :! A A itRi3AA85t g � $ $ 88A4 A A b � <J •O .+ e�. Vf A - N O .c . .4. e1 e. Vi ,. g . .. N i, $ ; AAR “ 1 gg8g88X gst8sclgsm via .e . .. .. e: r: riai .: a . : ; e N � � i $ 888S� Se .'^► e'"., alePA888 ; aSt3S� ffi8e8A5 . •4 • V� ,yS+g f�f e.e+� Mf p, .0+ !� - N O-i .x.4. A. 4 ezmFe4 ..rot a 4 gr ... .e ..7 .4 ..i N 1 1 4AsPg85ag A 4gAR8 Ash A 4888R2 . _ 8 8 { A S OM r O IMAM ' ssr1288 " e: eet eat . ed a ; g .+ J ; .t et t J gl C N I 8 o IIIJI > g 1 11 = 1 ! A 110 — agAi WW1 S Ld 5 L a a 4ir rm 01I fif H isy MEMO city of eagan MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 14, 1993 SUBJECT: 1994 COMPENSATION INCREASE FOR NON-UNION PERSONNEL The 1994 General Fund and Public Enterprise Fund budgets include a 2.5% increase for all regular employees. Collective bargaining groups that are settled for 1994 are Public Works & Park Maintenance, Clerical and Dispatcher which are all at 2.5%. Similar sized, suburban communities have been contacted and it appears the salary compensation rates for 1994 are in the range of 2.5% - 3%. Stanton & Associates has conducted a survey of 100 corporations in the metropolitan area and the range of compensation increases is approximately 5%+ for upper management and 2.9% - 4.1% for their remaining labor force. According to the study recently conducted by Stanton & Associates, the private sector is rebounding due to a healthier economy; however, company growth, downsizing, and recent salary freezes could all impact the 1994 salary compensation rate. Unless otherwise directed by the City Council, the 2.5%increase for all non-union regular, temporary and seasonal employees will be placed on the December 21 City Council agenda as a Consent Item. Qt° City Administrator TLH/kf