12/15/1993 - City Council Special AGENDA
SPECIAL CITY COUNCIL MEETING
Wednesday
December 15, 1993
7:00 p.m.
Eagan Municipal Center Council Chambers
I. ROLL CALL & ADOPTION OF AGENDA
II. ADOPTION OF GENERAL FUND BUDGET
III. ADOPTION OF PUBLIC UTILITIES BUDGET
IV. APPROVAL OF THE TAX LEVY CERTIFICATION
V. OTHER BUSINESS
VI. ADJOURNMENT
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 14, 1993
SUBJECT: SPECIAL CITY COUNCIL MEETING
At the December 7, 1993 regular City Council meeting, the public hearing considering truth-
in-taxation/1994 general fund budget was closed. The truth-in-taxation legislation does not
allow the City Council to adopt the operating budget on the same evening that the truth-in-
taxation public hearing is held. At a September City Council meeting,the continuation date
for the public hearing was set for Wednesday, December 15, if necessary, and budget
ratification on Thursday,December 16. Since a continuation hearing was not necessary, the
final budget is scheduled for adoption at the Special City Council meeting to be held on
Wednesday, December 15, at 7:00 p.m. in the Eagan Municipal Center Council Chambers.
City Councilmembers have received and reviewed copies of the general fund and public
utilities budgets. Attached for City Council review is a comparative summary of revenues
and expenditures for the general fund referenced as pages through 3_, comparative
summary of revenues and expenditures for public utilities referenced as pages through
and a resolution certifying the 1994 real estate tax levy enclosed on page .
Action required by the City Council is: 1) approve the general fund budget as presented
subject to additional staff review of capital outlay, 2) approve the public utilities budget as
presented subject to additional staff review of capital outlay and 3) approve the resolution
certifying the 1994 property tax levy.
Special Note: Capital outlay reductions were made in each department in order to reduce
the property tax levy. Additional work is necessary for department heads to identify their
capital outlay requests given the reduced amounts.
There are no other items of ins scheduled e s sc eduled for the special workshop on Wednesday.
OTHER BUSINESS
Enclosed on pages -F- through y is a copy of a letter from Jim Sheldon that provides a
legal bills analysis for 1991 through 1993. Please note, there are seven (7) categories under
which legal bills are coded on a monthly basis. The numbers for past legal expenses that
were distributed as a part of the last administrative packet did not provide the level of
breakdown enclosed in the table provided by the City Attorney.
/S/ Thomas L. Hedges
City Administrator
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94BUDEXP GENERAL FUND
COMPARATIVE SUMMARY OF EXPENDITURES
Actual Actual Budget Dept Request Proposed
1991 1992 1993 1994 1994*
GENERAL GOVERNMENT
01 ..Mayor&Council $ 73,465 $ 85,985 $ 80,800 $ 84,100 $ 84,100
02 Administration 423,988 459,822 512,400 543,700 541,350
03 Data Processing 235,131 300,294 332,500 386,600 341,220
05 Finance/City Clerk 695,456 768,692 758,200 838,500 831,300
06 Legal 306,526 337,069 370,000 370,000 370,000
07 'Community Development 1,231,025 1,304,281 1,339,100 1,570,750 1,414,030
10 Cable TV 52,943 64,362 65.400 86.600 84.220
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3,018,534 3,320,505 3,458,400 3,880,250 3.666,220
PUBLIC SAFETY
11 Police 3,414,904 3,924,380 4,330,700 4,886,700 4,811,480
12 Fire 646.176 664.470 744.100 815.500 811.430
4.061.080 4.588,850 5.074.800 5,702.200 5,622,910
PUBLIC WORKS
21 Public Works Engineering 682,433 729,616 775,500 809,500 804,710
22 Streets &Highways 835,855 736,030 882,900 935,800 927,930
24 Central Svces. Maint. 320,317 329,043 381,500 413.000 390.100
• 1 838,605 1,794,689 2,039,900 2,158,300 2122.740
PARKS &RECREATION
31 Parks&Recreation 1,451,788 1,551,215 1,716,500 1,873,900 1,844,550
32 ' Forestry 95.936 102.028 124.000 154.000 177,890
1,547,724 1.653.243 1,840,500 2.027.900 2.022,440
OTHER
41 Contingency 0 0 40.000 0 - 67.220
0 0 40.000 0 67,220
Total General Fd Expenditures $ 10.465.943 $ 11.357.287 $ 12.453.600 $ 13.768.650 $ DAWN
* Final Capital Outlay allocations have not been determined. Certain individual
department totals may change.
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PUBLIC UTILITIES - COMPARATIVE SUMMARY OF REVENUE
ACTUAL ACTUAL BUDGET BUDGET
1991 1992 1993 1994
Service Fees:
Water $ 2,161,449 $ 2,388,142 $ 2,665,000 $ 2,600,000
Sanitary Sewer 2,587,399 2,673,215 2,900,000 3,025,000
Street Lighting 118,019 237,494 247,500 285,900
Storm Drainage 442,868 450,336 500,000 540,000
Connection Permits 21,360 21,945 17,200 60,000
Service Penalties 67,965 73,198 68,700 70,150
Street Lighting - County Reimb. 0 14,641 0 15,000
Other Operating Revenue 33,097 45,888 22,600 23,400
Sale of Meters 81,768 85,017 107,500 95,250
Interest on Investments 1,451,585 1,147,924 1,000,000 855,000
Interest - Other 73,134 66,778 68,000 48,800
Connection Charges:
*Water Supply 6 Storage 516,013 673,008 387,500 347,500
*Water Treatment Plant 269,304 310,320 162,000 162,000
Water Quality Dedication 32,048 93,741 20,000 30,000
Water Quality State Grant 11,761 17,684 0 0
TOTAL REVENUE $ 7,867,770 $ 8,299,331 $ 8,166,000 $ 8,158,000
DEDICATED REVENUE
Services Fees:
Water Supply 6 Storage $ 40,467 $ 46,814 $ 44,600 $ 45,880
Water Renewal 6 Repl 144,522 234,070 227,000 233,425
San Sewer Renewal & Repl 104,478 97,837 110,200 105,085
Storm Sewer Renewal 6 Repl 111,035 110,136 75,000 81,000
Storm Sewer Exp 6 Mod 177,656 180,423 150,000 162,000
W. T. P. Debt Service 599,198 831,584 737,700 764,885
Capital Outlay 178,104 185,483 236,800 236,860
Connection Charges:
Water Supply & Storage 516,013 673,008 387,500 347,500
Water Treatment Plant 269,304 310,320 162,000 162,000
Interest Earnings:
W.T.P. Debt Service 397,001 337,406 200,000 200,750
W.T.P. Construction 269,304 23,070 0 0
Renewal 6 Repl 309,300 285,400 216,750 249,850
Water Qual Exp & Mod 20,900 32,746 28,750 27,500
• Water Supply 6 Storage 161,692 173,664 130,000 185,250
Water Quality Dedication 32,048 93,741 20,000 30,000
1 TOTAL DEDICATED REVENUE $ 3,331,022 $ 3,615,702 $ 2,726,300 $ 2,831,985
I REVFAUE AVAILABLE
FOR OPERATIONS $ 4,536,748 $ 4,683,629 $ 5,439,700 $ 5,326,015
* Reclassified as contributions in fund equity portion of annual financial report
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PUBLIC UTILITIES - COMPARATIVE SUMMARY OF EXPENDITURES
(._ ACTUAL ACTUAL BUDGET BUDGET
1991 1992 1993 1994
OPERATIONS
DATER
Personal Services $ 319,946 $ 354,793 $ 404,400 $ 412,600
Parts 6 Supplies 180,504 167,714 274,100 278,800
Services & Other Charges 705,796 778,555 957,400 1,013,250
SANITARY SEWER
Personal Services 246,905 256,076 347,600 348,900
Parts 6 Supplies 31,237 36,386 38,900 • 41,000
Services 6 Other Charges 196,886 217,372 243,100 280,300
MiCC Service Charge 2,092,806 2,281,443 2,341,000 2,530,300
STREET LIGHTING
Services 6 Other Charges 129,309 234,118 274,100 280,700
STORM DRAINAGE
Personal Services 55,892 76,870 96,000 110,900
Parts 6 Supplies 37,375 35,257 19,100 43,300
Services 6 Other Charges 182,372 187,583 123,300 156,100
TOTAL OPERATING EXPEND.
BEFORE DEPRECIATION $ 4,179,028 $ 4,626,167 $ 5,119,000 $ 5,496,150
1R -OPERATIONS
WATER
Capital Outlay * * 143,150 37,950
Special Assessments 4,532 0 10,000 0
Land - Supply 6 Stor. * * 30,000 0
Construction - Supply 6 Stor. * * 300,000 30,000
Renewal 6 Replacement 159,500 207,500
Debt Service - Principal 250,000 250,000 350,000 650,000
Debt Service - Interest 1,080,742 1,066,102 1,027,800 997,700
Purchase of Meters * * 112,000 130,000
Inter-Fund Transfers 506,536 30,436 450,000 0
SANITARY SEWER
Capital Outlay * * 68,150 79,700
Renewal 6 Replacement 0 0
Inter-Fund Transfers 227,901 0 450,000 0
STORM DRAINAGE
Renewal 6 Replacement 41,500 93,700
Capital Impr/Refinement 90,700 65,000
Capital Outlay * * 157,200 32,100
Inter-Fund Transfers 41,471 0 0 0
TOTAL OPERATING &
MON-OPERATING EXPEND.
BEFORE DEPRECIATION $ 6,290,210 $ 5,972,705 $ 8,509,000 $ 7,819,800
DEPRECIATION EXPENSE 1,244,627 1,297,633 1,275,000 1,350,000
TOTAL INCL. DEPRECIATION $ 7,534,837 $ 7,270,338 $ 9,784,000 $ 9,169,800
*Expenditures Recorded in Fixed Assets at Year End
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RESOLUTION
CITY OF EAGAN
LEVY OF 1994 REAL ESTATE TAXES
WHEREAS, a special meeting of the City Council of the City of Eagan,
Dakota County, Minnesota, was held on December 15, 1993, at 7:00 p.m., at the Eagan
Municipal Center, all members being present except , and
WHEREAS,upon motion by Councilmember ,and seconded
by Councilmember
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of
Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of
1994 Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 1994 as follows:
General Levies:
General Fund $8,855,705
Major Street Fund 446,408
Equipment Revolving Fund 85,030
Abatement Reserve 200.000
TOTAL GENERAL LEVY $9,587,143
Special Levies:
Debt Service 1,398,797
TOTAL SPECIAL LEVIES 1.398.797
GRAND TOTAL LEVY $10,985,940
Dated: December 15. 1993
CITY COUNCIL
CITY OF EAGAN
BY:
A 1 EST:
CERTIFICATION
I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota,
do hereby certify that the foregoing resolution was duly passed and adopted by the City
Council of the City o f Eagan, Dakota County, Minnesota, in a special meeting thereof
assembled this 15th day of December, 1993.
E.J. VanOverbeke, City Clerk
City of Eagan
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SEVERSON, WILCOX & SHELDON, P.A.
LARRY S.SEVERSON A PROFESSIONAL ASSOCIATION KENNETH R.HALL
JAMES F.SHELDON ATTORNEYS AT LAW SCOTT D.JOHNSTON
J.PATRICK WILCOX LOREN M.SOLFEST
MICHAEL G.DOUGHERTY• 600 MIDWAY NATIONAL BANK BUILDING ANNETTE M.MARGARIT
MICHAEL E.MOLENDA 7300 WEST 147TH STREET *BRADLEY SMITH
APPLE VALLEY.MINNESOTA 55124-7538 SHARON K.HILLS
(612)432-3136 ROBERT B.BAUER
TELEFAX NUMBER 432-3780 OF COUNSEL:
December 13, 1993 JOHN E.VUKELICH
Gene VanOv e, City Clerk
City o agan
38 ilot Knob Road
agan, Minnesota 55121
Re: Eagan Legal Bills
Dear Gene:
For reference I am enclosing 1991, 1992 and 1993 legal bills analysis
from our office as it relates to the civil matters for the City of
Eagan. I do not know if you have classified these exactly the same
way that our office has. However, I believe that these are generally
accurate.
You recall that the Council had some discussion concerning general
fund legal bills. It is my understanding that the numbers given to
the City Council for both 1991 and 1992 were total legal fees paid
and not just those for which reimbursement came from the general
fund. So far as I can tell excluding only development, improvements,
and improvement lawsuits, the total civil legal bills for fees was
$184,072.72 in 1991, $208,527.42 in 1992 and $138,377.08 total for
the first 11 months of 1993. Also, as near as I can tell it appears
that the 1993 amount will fall well within the City's 1993 budget for
such items.
I would appreciate your reviewing this matter and letting me know
whether I am in error about it in any fashion as soon as possible. I
claim no ability at all to place items in the proper account or
successfully operate a calculator. I would however like to
communicate this information to members of the City Council as they
requested as reasonably soon as possible.
Please contact me if you have any questions.
Very truly yours,
SEVERSON, WILCOX & SHELDON, P.A.
James F. Sheldon
JFS/wkt
Enc.
cc: Tom Hedges, City Administrator
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INDIVIDUAL ATTORNEYS ALSO LICENSED IN IOWA.WISCONSIN OR NEBRASKA
'CERTIFIED REAL PROPERTY LAW SPECIALIST.MSBA
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MEMO
city of eagan
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 14, 1993
SUBJECT: 1994 COMPENSATION INCREASE
FOR NON-UNION PERSONNEL
The 1994 General Fund and Public Enterprise Fund budgets include a 2.5% increase for
all regular employees. Collective bargaining groups that are settled for 1994 are Public
Works & Park Maintenance, Clerical and Dispatcher which are all at 2.5%.
Similar sized, suburban communities have been contacted and it appears the salary
compensation rates for 1994 are in the range of 2.5% - 3%. Stanton & Associates has
conducted a survey of 100 corporations in the metropolitan area and the range of
compensation increases is approximately 5%+ for upper management and 2.9% - 4.1%
for their remaining labor force. According to the study recently conducted by Stanton &
Associates, the private sector is rebounding due to a healthier economy; however,
company growth, downsizing, and recent salary freezes could all impact the 1994 salary
compensation rate.
Unless otherwise directed by the City Council, the 2.5%increase for all non-union regular,
temporary and seasonal employees will be placed on the December 21 City Council
agenda as a Consent Item.
Qt°
City Administrator
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