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08/17/1993 - City Council Regular / ' AGENDA t REGULAR MEETING -1 EAGAN CITY COUNCIL EAGAN, MINNESOTA MUNICIPAL CENTER BUILDING AUGUST 17, 1993 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) III. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE) A. POLICE DEPARTMENT P ,/ 1. Hunting Licenses, General '74 )2. Hunting License, Jon Yanta, 2927 Ewing Avenue, Minneapolis P 1y�3. Hunting Licenses, Richard Maurer, 3370 Lexington Avenue, Eagan; Rebecca Maurer, 3370 Lexington Avenue, Eagan; Marvin Bohnette, 180 —62nd Way NE, Fridley B. FINANCE DEPARTMENT '�1. Renewal, General Liability Insurance, July 1, 1993-June 30, 1994 IV. 6:55 - CONSENT AGENDA (PINK) F2/ A. PERSONNEL ITEMS %?-7B. LICENSES, Plumbers P.al C. LICENSE, Gambling, Minnesota Valley Humane Society at LaFonda de los Lobos, 3665 Sibley Memorial Highway 1/ D. AGREEMENT, Joint Powers for study of feasibility of consolidated public safety communications services V, 24 E. CONTRACT between the City of Eagan and John R. DuBois for public safety communication / /... consulting P, ,�C � F. AMENDMENT, Table A, Outdoor Advertising (Billboard) Sign Ordinance 0 G. FINAL PLAT, Whispering Woods Ninth Addition , O H. FINAL PLAT, Hawthorne Woods 3rd Addition . .s- _I. FINAL PLAT, Thorpe Woodland Gardens p, c r J. FINAL PLAT, Diffley Commons 2nd Addition /� 3-4, K. PROJECT 657, Approve Plans and Specifications, Hawthorne Woods Drive Sidewalk Construction / 5'7 L. PROJECT 631, Receive Final Assessment Roll/Order Public Hearing (Lone Oak Road & Eagandale Boulevard - Street Improvements) F. 5 5 ( M. PROJECT 627, Receive Final Assessment Roll/Order Public Hearing (Oak Cliff 6th tJ Addition - Streets & Utilities) 5 1 N. PROJECT 92-WW, Acknowledge Completion/Authorize City Maintenance (Town Centre 70 - �� 13th Addition) S O. PROJECT 93-LL, Acknowledge Completion/Authorize City Maintenance (West Publishing 6th r Q Addition) PSO P. AMEND Condition of Final Plat Approval, Signal Point Addition �7Q. CONTRACT 93-06, Receive Bids/Award Contract (T.H. 149 & Northwest Parkway - Intersection and Signal Improvements) V. 7:00 - PUBLIC HEARINGS (SALMON) 9. 62A. VACATE drainage and utility easements over Lots 1-5, 8-12, Block 1, Knob Hill Professional Park , f 4 B. VACATE public trail right-of-way, Outlot A, Safari at Eagan Addition Pl0 VI. OLD BUSINESS (ORCHID) r�(p(p A. APPOINTMENT, City Representatives for Eagan Convention and Visitors' Bureau Board of Directors 60 B. CONTRACT 93-10, Receive Bids/Award Contract (Hawthorne Woods 3rd Addition - Utilities) et VII. NEW BUSINESS (TAN) 6P A ENDORSEMENT of Community Values, Eagan Community Partnership Forum/Leadership Group ` �Q�(' B.. VARIANCE, Sunset Homes Corporation, of 20' to the sideyard setback to the dwelling p unit for Lots 5-7, Block 1, Lot 1, Block 2, and Lots 2-6, Block 3, St. Francis Wood 4th Addition, located in the SE 1/4 of Sec 15 041C. SPECIAL USE PERMIT, Steininger Construction Co, renewal to allow continued concrete recycling, processing and stockpiling on PID #l0-01300-012-26 located in the NW 1/4 of Sec 13 V� D. REZONING, Majestic Oaks Addition/James Curry, of approximately 19 AG (Agricultural) (2 acres to R-1 (Single Family) and a PRELIMINARY PLAT consisting of 26 lots located along the north side of Cliff Road and the west side of Highway 3 in the SE 1/4 of Sec 25 0 E. PRELIMINARY PLAT, Town Centre 70 - 16th Addition/Apple American Ltd Partnership, Consisting of two lots on approximately 3.5 previously-zoned CSC (Community Shopping Center) acres located along the west side of Town Centre Drive, north of Duckwood Drive in the NW 1/4 of Sec 15 lV PRELIMINARY PLAT, Town Centre 100 - 12th Addition/Mann Theaters Inc. , consisting of approximately 6.7 previously-zoned CSC (Community Shopping Center) acres within the Eagan Heights Commercial Park Planned Development, CONDITIONAL USE PERMIT for a pylon sign and a VARIANCE for parking requirements located along the south side of Yankee Doodle Road, east of Yankee Place in the NE 1/4 of Sec 15 VIII. ADDITIONAL ITEMS (GOLD) MA. PREVENTION Program, Dakota Alliance for Prevention IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY) R. ADMINISTRATIVE AGENDA (GREEN) XI. VISITORS TO BE HEARD (for those persons not on agenda) XII. ADJOURNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 13, 1993 SUBJECT: AGENDA INFORMATION FOR THE AUGUST 17, 1993 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MI1! UTES After approval is given to the August 17, 1993 City Council agenda and the regular meeting minutes for the August 3, 1993 City Council meeting, the following items are in order for consideration. DEPAR'T'MENT HEAD BUSINESS ................................................................................................ ............................................................................................... ................................................................................................ A. POLICE DEPARTMENT Item 1. Hunting Licenses, General--A discussion regarding hunting licenses in general in the City of Eagan was held during the August 3, 1993 City Council meeting. The discussion was continued until the August 17, 1993 City Council meeting. Discussion originally occurred during consi ration of a proposed hunting license for Jon Yanta. Enclosed on pages ,-9- through is a copy of the minutes from the August 3, 1993 City Council meeting regarding this item. On Friday, Mr. Art Koestner,who lives on Eriks Boulevard, called to indicate his opposition to bow hunting in the City. Mr. Koestner said bow hunting results in wounding of the animals but he is not in favor of hunting with guns either. ACTION TO BE CONSIDERED ON THIS ITEM: To determine whether or not hunting licenses will be issued in the City of Eagan. If hunting licenses will continue to be issued, to determine what types of hunting licenses will be allowed. MINUTES i4:#tE"r k! :tut ETING OF THE E1tf��l�f�EiT��Ct�tlf�hlr#�::::: agan,Minnesota .-August 3,1.993 A regular meeting of the Eagan City Council was held on Tuesday, August 3, 1993, at the Eagan Municipal Center. Present were Mayor Egan and Councilmembers Wachter, Masin and Hunter. Councilmember Awada was not present. Also present were City Administrator Hedges, Acting Community Development Director Jon Hohenstein,Director of Public Works Tom Colbert and City Attorney James Sheldon. Mayor Egan explained that Counciln niberAwac>i:ki g#iie i:birth to a daughter,Alexandra Elizabeth, on August 1 which was the reason she was not in attfance at sloe City Council meeting. Sandy Masin moved,.Ted Wachter seCOrided, a m'iii:iiito'approve the agenda of the August 3, 1993, regular City Council meeting as presented. Aye: 4 Nay: 0 Councilmember Hunter recommended the following addition: . • • Page 6, Paragraph 6, ADD the following::sentence:... "The entire Council agreed, stating that this is a rare exception and is being frowned upon.' Hunter moved, Wachter seconded, a.mo€ion:to approve the minutes of the July 20, 1993 regular City Council meeting as presented. Aye: 4 HUNTING LICENSE/JON YANTA Mayor Egan introduced this item as:an:application:'for :special hunting permit from Jon Yanta for the hunting of deer with bow and arrow and a hunting ticeiise'fbi4eliunting of ducks, geese and pheasant with shotgun. City Administrator Hedges reminded the Counci;:that a band arrow permit was issued to Mr Yanta in 1992. At the July 20, 1993 meeting the merits of allowing hunting permits within the City of Eagan was discussed with concern being expressed for continuing the practice within city limits even though it is closely regulated and restricted. Chief Geagan noted that because of safety concerns regarding the discharge of guns only bow and arrow permits have been issued in the past. The request before the Council is for shotgun use for water fowl and bow and arrow for deer, therefore Chief Gea&an was asking for clarification from the Council as to how they want to proceed. Councilmember Wachitier:teiterated his understanding that permits for shotguns were not going to be issued because of safety concgimis. Linda Hatfield, a member of the MiiisiesotaRi 045.ley;Deer Management Task force was present to express her concerns for allowing deer bow hunting..•'Ms. Hatfield referenced an article which recently appeared in the newspaper relative to controlling the deer population in several suburbs. Linda questioned the rationale in issuing bow hunting permits after the Deer Manageme d:task Force had specifically recommended that bow hunting is not an appropriate deer management tool. Ms. Hatfield provided a very graphic description • PAGE 2/EAGAN CITY COUNCIL MINUTES•':;: :`.: August 3, 1993 of the wounding and crippling of deer due to** hunting. Shetioed that the most humane way to manage deer overpopulation would be a controlled :::;:ku.:.Srot�Cfiisiiti, Ms. Hatfield reiterated,that archery is inefficient in controlling overpopulation and striirirgty.**itie Council to reconsider issuing bow hunting licenses. Chief Geagan explained that the DNR has been trying to effectively address deer overpopulation and they have concurred that bow hunting is not a good way to control deer population. Mayor Egan clarified that bow and arrow hunting could be considered:f:pt iortmg:.r b'r.:than;control. Councilmember Hunter agreed that it was an inefficient form of deer control biit'feft'th* . ie op i't i pity for sportsman to obtain bow permits within the City's guidelines, should be considered. CoiiricilmemberWachter, noting his reluctance to allow shotguns to be discharged in residential areas and understanding the,concern for bow hunting suggested that it may be appropriate to consider eliminating hunting::licenses cc.mpletely Masin moved, Wachfer seconded a:inotio'n to deiiy.::t je'hunting of deer with bow and arrow and a hunting license for ducks, geese and pheasant with shotgun. Aye: Wachter, Masin Nay: Egan, Hunter. Mayor Eagan explained the problem in trying to reduce the number of deer.hit by cars each year while addressing residents' safety issues regarding shotgun and bow and arrow hunting. After further discussion, Hunter moved;:Wachter seconded, a motion to continue the hunting permit for Jon Yanta for the hunting of deer with bow and a.ttisw:iipti•I;the August 17, 1993 City Council meeting. Aye: • 4 Nay: 0 Hunter moved, Egan seconded, a motion to:continue�:the:hiinting license for Jon Yanta for the hunting of ducks, geese and pheasant with shotgun uritil:'rhe: ugiust'17, 1993 City Council meeting. Aye: 4 Nay: 0 • HUNTING LICENSE/RICHARD MAUER Mayor Egan introduced this item describing the similarity in the request made by Jon Yanta. Mr. Maurer's request is for bow and arrow hunting.of deer..on.property owned by Northwestern Mutual Life. Hunter moved, Masin seconded, a motion to coritiri0e-th'efi•unting licenses for the purpose of hunting deer with bow and arrow for Richard Mauer, Rebecca Mauer and:i4arvin Bohnette until the August 17, 1993 • City Council meeting. Aye: 4 Nay: 0 Mayor Egan thanked Ms. Hatfield for her comments on be# .f of the Minnesota River Valley Deer Task Force noting that the Council will take them into consideration when reviewing this issue in August. It was suggested that a representative of the DNR may want to provide some information for the City Council as well. INTERPRETATION - APPLICATION OF TREE PRESERVATION POLICY TO GRADING PERMITS;:.: After introduction of this item by May . gan;.Gity.Adcttinistrator Hedges explained that staff is looking for clarification and direction from the Council asio: fiettier:ttieT:r.4+ Preservation/Replacement Policy should be included to incorporate excavation and fill permits. 3 Agenda Information Memo August 17, 1993 City Council Meeting Item 2. Hunting License/Jon Yanta,2927 Ewing Avenue,Minneapolis,MN--This i em was co tinued from the August 3, 1993 City Council meeting. Enclosed on pages through 1O are copies of the information which was furnished to the City Council for that meeting. Please note that Jon Yanta is the only person to whom a hunting license would be issued. The other persons named in the application could only hunt, if approval is given, if Mr. Yanta is present. ACTION TO BE CONSIDERED ON THIS ITEM: (1) To approve or deny a hunting license for Jon Yanta for the hunting of deer with bow and arrow and (2) to approve or deny a hunting license for Jon Yanta for the hunting of ducks, geese and pheasant with shotgun. MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: JULY 30, 1993 SUBJECT: AGENDA INFORMATION FOR THE AUGUST 3, 1993 CITY COUNCIL MEETING fiDOIYT AGENDA APPROVE A DITH S After approval is given to the August 3, 1993 City Council agenda and the regular meeting minutes of the June 20, 1993 City Council meeting, the following items are in order for consideration. DEPARTMENT HEAD BU$IN SS A. POLICE DEPARTMENT Item 1. Hunting License/Jon Yanta, 2927 Ewing Avenue, Minneapolis, MN--The City has received an application for a special hunting permit from Jon Yanta of 2927 Ewing Avenue in Minneapolis. The application is also to include hunting by Tim Yanta, Jim Yanta, Bill Kieffer and Joe Flynn. The application is for hunting of deer, ducks, geese and pheasant with bow and arrow and shotgun. The property on which the hunting will occur is owned by Joseph Kennealy in Section 18. For the Council's information, Mr. Yanta also applied in 1992 for a special hunting for the above types of hunting. The City Council, at that time, only granted permission for hunting deer with a bow and arrow, because of safe concerns regarding the discharge of guns within the City of Eagan. Enclosed on pages through are copies of Eagan City Council minutes for August 4, 1992 and August 18, 1992 in reference to this item. Also enclosed on page Cfr is a copy of the minutes from the July 20, 1993 Eagan City Council meeting hunting licenses for .he 1993 season was discussed. Also enclosed for the Council's information on pages S through _12_ is a copy of the application 4.9m Mr. Yanta. Also enclosed for the Council's information on pages 7 through . are a copy of a letter from John Parker of the Department of Natural Resources to Mr. Yanta regarding the hunting of wildlife and copies of maps showing the site on which Mr. Yanta and the other people named in his application wish to hunt. ACTION TO BE CONSIDERED ON THIS ITEM: (1) To approve or deny a hunting permit for Jon Yanta, Tim Yanta, Jim Yanta, Bill Kieffer and Joe Flynn for the hunting of deer with bow and arrow, and (2) to approve a hunting license for the above listed persons for the hunting of ducks, geese and pheasant with shotgun. mss.. . 3`3 MINUTES OF A REGULAR MEETING OF THE EAGAN, CITY COUNCIL Eagan, Minnesota August 4,1992 A regular meeting of the Eagan City Council was held on Tuesday, August 4, 1992, at the Eagan kiunidpal Center. Present were Mayor Egan and Councilmembers Wachter, Awada,McCrea, and Pawlenty. 'x Also present were City Administrator Hedges, Community Development Director Dale Runkle, Director of ,hblic Works Tom Colbert, and City Attorney James Sheldon. • } Pawlenty moved,Awada seconded,a motion to approve the agenda for the August 4,1992,regular City '` Council meeting as presented. Aye: 5 Nay. 0 In regard to the minutes of a regular meeting of the Eagan City Council on July 21, 1992, Councilmember Pawlenty recommended that a heading be placed before Paragraph 4 on Page 3 to indicate the item concerns Rahn Road. In addition, Councilmember McCrea recommended the following correction: Page 9, Paragraph 5, Sentence 2, replace the word, "option,"with the word, "alternate." Wachter moved, McCrea seconded,a motion to approve the minutes of the regular meeting of July 21, 1992,as amended. Aye: 5 Nay: 0 `MISt EL .4NEOUS ITEMS; . ' _ licensing At this time, the City Council took the opportunity to ask a number of questions of the Department Heads. In answer to a licensing question from Councilmember McCrea, Chief of Police Geagan said that an establishment employing a masseuse would pay an establishment fee, an initial investigation fee for each masseuse, as well as a yearly renewal fee. A question was then asked about the licensing of store managers where beer is sold. A concern was expressed about a store such as Cub Foods that rotates its managers having to pay a license fee each time they change managers. Chief Geagan noted,however,that there are investigation - costs to the City with each change. Hunting Permits r: Discussion then took place in regard to hunting permits in the City. Chief of Police Geagan said he had :;. suggested that hunting permits be limited to geese and deer using only bow and arrow. When asked by Councilmember Awada as to his reasons,Chief Geagan cited concerns about the safety of using firearms in the City. Councilmember Wachter noted that the only reason he votes in favor of the special hunting permits is because of the number of car accidents involving deer. He also pointed out that any violations of the ordinance would result in the termination of this priviledge for everyone. (Jr rs (+ Page 2/EAGAN CITY COUNCIL MINUTES August 18, 1992 z: _ Wachter moved, Pawlenty seconded, a motion to approve the bid of 3.8330%true interest from Smith Barney,Harris Upham&Company Incorporate,for General Obligation Equipment Certificates of Indebtedness, Series 1992C in the amount of$400,000. Aye: 5 Nay: 0 Pawlenty moved, Awada seconded, a motion to approve the bid of 4.4899%true interest from Harris Trust and Savings Bank for the General Obligation Improvement Refunding Bonds,Series 1992A,in the amount xL of$5,440,000. Aye: 5 Nay: 0 FINANCE DEPARTMENT/FALSE ALARM PROGRAM Mayor Egan introduced this item as consideration of the revised false alarm program. Discussion began oo whether there is a difference in cost to the City for commercial versus residential false alarms. Chief of Police Geagan said the cost of responding to an alarm is the officers' time and all alarms are responded to whether they are commercial or residential. Councilmember Wachter indicated he would prefer staying with a two tier fine system as the financial burden would be greater on the individual than on a company. Pawlenty moved, Awada seconded, a motion to approve revision of the City's false alarm program by reducing to three the number of free false alarms and by imposing a single fine rate of$75 for all false alarms whether residential or commercial. Aye: 4 Nay: 1 (Wachter) POLICE DEPARTMENT/HUNTING PERMITS After introduction,Councilmember Pawlenty recapped previous discussions that indicated the City would continue to special permit bow bunting of deer in the City but not shotgun hunting. It was noted that all three ,4 bunting permit applications were for bow bunting; however, one also included shotgun hunting of ducks, geese and pheasants. That applicant,Jon Yanta,said that be and his party have always acted in a professional manner {'- and had hunted ducks and geese in the river bottoms with a shotgun for approximately 20 years. Councilmember Wachter reminded the applicant that no hunting is permitted in the City without a special permit. Because of . << _ the growth of the City,safety concerns have led him to believe that the special permits should be limited to bow = deer bunting. Councilmember Awada asked a question about the special hunts organized by the Department of Natural Resources (DNR). Councilmember Wachter noted the main difference as being the DNR's screening and control of the hunts. Police Chief Geagan added that the Eagan Police Department is not prepared as a public safety agency to become that extensively involved in hunting in the City. Wachter moved, Egan seconded, a motion to approve special permits for bow and arrow deer hunting *. , only for: Norm Svien, Marvin A. Bohnett,Jon Yanta, Tim Yanta and Jim Yanta. Aye: 5 Nay: 0 • FIELD REPRESENTATIVE/CONGRESSMAN RAMSTAD'S OFFICE David Hetland of Congressman Jim Ramstad's office was present to offer the Congressman's assistance • to the City on matters of interest and to announce a Town Meeting hosted by the Congressman to be held in the Eagan City Council Chambers on August 26 from 7:00 - 9:00 p.m. t ' CONSENT AGENDA'. City Administrator Hedges again referenced the Consent Agenda changes that were noted with the t.: approval of the agenda. William Sutterley as regular members of the Eagan Volunteer Fire Department. Aye: 5 Nay: 0 POLICE DEPARTMENT/DIRECTION, HUNTING LICENSES Mayor Egan introduced this item as direction regarding hunting licenses for the 1993 season. City Administrator Hedges stated that comments are made each year regarding the issue of hunting licenses in the City and after speaking with Chief of Police Geagan, decidQd it may be well to get direction from the City Council. Chic ' Geagan indicated that the City has been following those guidelines adopted in 1989 and would like Council's direction as to whether these guidelines still apply. Councilmember Wachter said the City has grown to the point where perhaps hunting should no longer be permitted. Councilmember Hunter was of the opinion that there are some areas that can still be hunted along the river and indicated he was not in favor of an out and out ban. Councilmember Awada agreed. Mayor Egan also indicated that his concerns for general safety were outweighed by the danger on the roads due to the large deer population. Councilmember Masin asked whether the hunted properties were posted because children may wander into hunting areas accidently. Chief of Police Geagan mentioned there have been a number of licenses issued for properties outside of the river bottoms, few of which were issued to the property owners but rather friends or lessees. He doubted very much that the properties would be posted. Chief Geagan stated that if the City Council is comfortable with the guidelines, applicants will be informed of the criteria before bringing the licenses to the City Council for consideration. CONS ! AGENDA After discussion, a meeting of the Personnel Committee will be set to review the City's car use policy. Additional discussion took place regarding Items D and E and why both had come in over estimates. The sealcoating bid was adversely affected by delays in the industry due to poor weather. Because of the high bids, only a portion of the bid was awarded. A. Personnel Items Item 1. Seasonal Park Maintenance Workers--It was recommended that the hiring of David Jungers and James McKnights as seasonal maintenance workers be ratified. Item 2 . Seasonal Park Attendant--It was recommended that the hiring of Laura Hampton as a seasonal park attendant be ratified. Item 3 . Seasonal Recreational Assistant--It was recommended that the hiring of Brian Larson as a seasonal recreational assistant be ratified. g _ JLt_ 13 '93 14:39 Tl-E S-ELARD GROUP P.2 UI vo-JJ us).;,011,1 ri.v'p, ■ :. : ., 6::3:.:, .: 3J:v IuJJ i Vasa uue; SPECIAL BUNTING PERMIT REQUEST FOR THE PURPOSE OF WILDUTE MANAGEMENT L Name: v Pohl T�► I w% y lI N't�1 ling a, Daytime TtvLone Number. ' W_.- - 3. Street Address L Ckl/Staa/tip Code: Z4Z7 £wiN� PA/15 4¢. �S M M N AF IS ,crs4I6 LMPORTAHT nN►t s'Q,pat!l�T� EAPP.G1cd ' Applications)X31 �std3 �r*p rQ�s DD! p et five aetee or rem�+ep�jl and soe►ed' iealtRrst' Hunted wildlife shalt —d`1y' I�i�fbji.policy'will be the prerogative of the�e City Conseil. The maxima": dates of the season for eac wildlife hunted shell coincide with the hunting dates established by the Minxes Department of Natural Resources (DNR). a Eagan City Connell may at Its discretion,rednee the season for each requested permit within the DNR reason. The Easso ty Council may deny any application far special heating V the permit does Not serve the purposes of wildlife mstanagemen even if the applicant has complied with alt of the regalremweois. �e bunter listed In this application may•,, •, when .e •jai " .v h ,.2i-.n_ A ,. 4. • .l: .a.•-, . . . - • tl_. . .a , „ n4rdatah Hum •I - I. t •r ,r -_ •.: . . I --. ,.•• • S. Property Owne r'‘ Name ( 1itten pcnoission from the property owner must accompany this permit application): T Se-R V- w. keAl ke..a t l wf tL i i r u,?vA .ti. fbR 1 t 1 t 'Td 84 6. Property Locnt on Description: /�tTrc.b.aL5 STAlie7ne 7:r So-c ion !8. p�ov`atb. 7•w..tst,t P 24 f.ANCo f -23. ' 7. Types of Grme d.Type of Weapon: Dap_I pu,„1„ d' Spncittc Bulging Dates:�S4 MO%ekr I5*k #9111 - Gast. AM D Pi fASWT: goes) kI4 A AQ.w►„i 0"- 3 tst 1113, AmoSko?.'b1 IDENTIFICATION OF ALL HUNTERS IN HUNTING PARTY - 9. Name (Begin:U.4 with the Applicant): 10. Address: ._ _•._ 11.Vehicle Toy, V A.. T t 1'Z7 (w;h A v�c S. OM is Ow C541164' Lizesmse w zd t- f L Tin. 4/0.1 A t-t l ie £w.e•Act LA Alf—r. (j LAN 014014A) SI M 1 A � Srril- 7'12-Ir W N - $;A Y.teffett- .S uir Iy.Stk sl. w. Zqi.- FA IC kiiniL sag • '64- el-6 zot FM I917 S, did NIIS pRoat ;t t pol6-65-z w► i7.. Police Appeov 1 Pertali No: T / 13. Approval Dams± it Expir�aUsa Dote; so=ml y: - — R`96% 6129437055 07-13-93 02:42PM P002 3105 PHONE ST. PAUL •5•-•0.7 OR 45. 5720 ire c.�ea��y Sand ecuiroeutei 2115 SILY ER BELL ROAD ST. PAUL, MINNESOTA 55122 "A TRUCK LOAD OR A TRAIN LOAD" July 15, 1993 Mr. James Yanta & Party 2116 Emerald Drive Eagan, Minnesota 55122 THIS IS A LEASE AGREEMENT BETWEEN MR. J IM YANTA, HIS BROTHERS AND PARTY, LEASEE, AND MR. JOSEPH W. KENNEALY, LEASOR--OWNER. JIM AND PARTY HAS MY PROPERTY AT NICOLS • STATION IN SECTION 18--TtAWNSHIP 27--RANGE 23--IN THE CITY OF EAGAN, LEASED FOR HUNTING AND TRAPPING, ALSO FISHING RIGHTS IN THE KENNEALY TROUT STREAM FOR THE 1993-94 SEASON. v1a LEASEE I • OWNER STATE OF � ' �`� SOYA DEPARTMENT OF NATURAL RESOURCES PHONE NO.(612) 445-9393 31 August 1989 FILE NO. Area Wildlife Office 223 Holmes Street, Room 101 Shakopee, MN 55379 Mr. John Yenta 7760 France Ave. S. Suite 770 Mpls, MN 55435-5282 Dear Mr. Yanta: This is in response to our telephone conversation today concerning the effects of your hunting on the Joe Kennealy property in Eagan. You anticipate having 3 to 4 hunters on the property at various times hunting deer and Canada geese. The property is located in the south 1/2 of Section 18 between old Cedar Avenue and the Burlington Northern tracks. I would encourage the city to allay you to hunt this area. This is the type of situation which I had in mind when I discussed the proposed hunting closure with Police Chief Gagen. Your harvest. of Canada geese would be.in accord.34th-.tbe,objectivyy. .j h?_DNR fow the graath of the population in the 7-county metro area. I have already had nuisance canplaints fran Eagan residents regarding geese. Any goose harvest, especially during"the special Metro seasons (Sept 1-10) and December will help to reduce local geese while not impacting migrants. The alternative is the expensive "trap and transplant" program which is underway in other -c'anmunities and is paid for by the cities. Our projections indicated that the metro population would increase bi 200 % _(triple)�by 1990 without action. Our objective is to-limit-the increase to 100 % (double) . This goose harvest will be beneficial to the city. Geese will not be eliminated fran the city, but the harvest will reduce the need for other controls. ' n The harvest of deer ?,n this area is also in accord with DNR objectives to reduce the deer population density. Our objectives are well known to the city council, and they have endorsed them by opening the Fort Snelling State Park for shotgun deer hunting. Your harvest of deer will help us attain our goal, and it will reduce the need for taking additional deer with sharpshooters. I request that you report the numbe nand sex of deer taken in this area if the city allows. We can then ad& this to the special hunt total to determine the number to be taken by sharpshooters: Your deer harvest,will be beneficial to the city of Eagan in that it will help to 'reduce deer-car collisions and damage to vegetation. . cerel , on M. Parker, Area Wildlife Manager AN EQUAL OP \x TY EMPLOYER -• • r zrx R.23W 4m A/.r. 189 • l I' • . . I . I ) . . Js 4. .- ----.' fil __,, ..— -•■( - . i N E J • i N l/ / i 1 li 1 _ _ Jaf R�Ade%...n Pik Gorr L•r 2 P Yq' al . 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PP... .,---ap • , :. c,tyar?FtOper ffes5/c /Cl'sj • • L1.1 2 CI .S.: 't '''' •'ii:- &Rya 1 (Tack n:TD.N1 CO 4 CaV4.. 1::• ik: .:.°.■.' CSS.)'I.:•4c<u) -6.4."..••. 4 4 D.°Ig -... P voctpcn P'. ...PN..E.S.S•..:: :... Agenda Information Memo August 17, 1993 City Council Meeting Item 3. Hunting Licenses, Richard Maurer, 3370 Lexington Avenue, Eagan; Rebecca Maurer,3370 Lexington Avenue,Eagan; Marvin Bohnette, 180 62nd Way NE,Fridley--This item was also continued from the August 3, 1993 City Council meeting. Enclosed for the Council's information on pages f through 4.9. are copies of the support material which was furnished to the Council regarding this item in the August 3, 1993 City Council packet. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny hunting licenses for the purpose of hunting deer with bow and arrow for Richard Maurer, Rebecca Maurer and Marvin Bohnette. Agenda Information Memo August 3, 1993 City Council Meeting Item 2. Hunting License/Richard Mauer,3370 Lexington Avenue,Eagan;Rebecca Mauer, 3370 Lexington Avenue, Eagan; Marvin Bohnette, 180 62nd Way NE, Fridley—The City has received applications for hunting licenses from Richard Mauer,Rebecca Mauer and Marvin Bohnette for bow and arrow hunting of deer on property owned by Northwest9rn Mutual Life in the southwest quarter of Section 11. Enclosed on pages// through are copies of the applications and also a copy of the written permission from the regional manager of Northwestern Mutual Life. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny hunting licenses for the purpose of hunting deer with bow and arrow for Richard Mauer, Rebecca Mauer and Marvin Bohnette. SPECIAL HUNTING PERMIT REQUEST FOR THE PURPOSE OF WILDLIFE MANAGEMENT 1. Name: p Jt n rn q\ t41 4 /Act Telephone Number. -72 7 3. Street Address: 4. City/State/Zip Code: 33 '70 L-EX'? 6- 7 J 4 G1 " E4 ri-frt4 5s / a / IMPORTANT INFORMATION FOR THE APPLICANT Applications will be considered for parcels of property slave as or more g y and zoned'agricultural' Hunted wildlife shall be deer (bow) atedirsoso only. Exceptions to this policy wW be the prerogative of the Eagan City Council. The maximum dates of the season for each wildlife hunted shall coincide with the bunting dates established by the Minnesota Department of Natural Resources (DNR). The Eagan City Council may,at its discretion,reduce the season for each requested permit within the DNR season. The Eagan City Council may deny any application for special bunting if the permit does not serve the purposes of wildlife management,even if the applicant has complied with all of the requirements. Any hunter listed in this application may bunt oniv v,-ben accompanied by the applicant. Asopy_of this nerinit and anDroDriste identification must be canted at all times. for verification by the Eagan Police Department. S. Property Owner's Name (written permission from the property owner must accompany this permit application): 60- vvIAAJ4 6. Property Location Description: -5 t r ti- /7 Y – — 3 7. Type of Game 8 Type of Weapon: 8. Specific Hunting Dates: h IDENTIFICATION OF ALL HUNTERS IN HUNTING PARTY 9. Name (Beginning with the Applicant): 10. Address: 11.Vehicle License* <e PI' U. Police Approval/Permit No: 13. Approval Date: 14. Expiration Date: �-- 'Mr ��------�*sa► SPECIAL HUNTING PERMIT REQUEST FOR THE PURPOSE OF WILDLIFE MANAGEMENT 1. Name: t., 5E_cc4 /414 U o I. Daytime Telephone umber: 2 3. Street Address: 4. City/State/Zip Code: • 33 •7 cAGAN - IMPORTANT INFORMATION FOR THE APPLICANT Applications will be considered for parcels of property of Eve aces or monk and zoned'agricultural.' Hunted wildlife shall be deer (bow) aad.gaatm only. Exceptions to this policy will be the prerogative of the Eagan City Council. The maximum dates of the season for each wildlife bunted shall coincide with the hunting dates established by the Minnesota Department of Natural Resources (DNR). The Eagan City Council may,at Its discretion,reduce the season for each requested permit within the DNR season. The Eagan City Council may deny any application for special hunting if the permit does lot serve the purposes of wildlife management,even if the applicant has complied with all of the requirements. Any bunter listed in this application may bunt onl%when accompanied by the applicant. A cony of thisnermsind aunrouriate identlacation_must_besarried at all times Jor verification by the Eagan Police Department. S. Property Owner's Name (written permission from the property owner must accompany this permit application): 4 G,erti 4G 6. Property Location Description: .v-1 (/Y _ l/_ // �, _ z 7. Type of Game 8 Type of Weapon: 8. Specific Hunting Dates: IDENTIFICATION OF ALL HUNTERS IN HUNTING PARTY 9. Name (Beginning with the Applicant): 10. Address: 11.Vehicle License# ciAA 6Cz-r13K • 12. Police Ap'pcoval/Permit No: 13. Approval Date: 14. Expiration Date: SPECIAL HUNTING PERMIT REQUEST FOR THE PURPOSE OF WILDLIFE MANAGEMENT 1. Name��://A� - ,(/ 2. Daytime Telephone Number. j ' d ?v`(IV jO I 've 7 e 57Z -- o$/ 7 3. Street Address: 4. City/State/Zip Code: / 1(0 tv4 /1/1, et Fe(12(.6)/ vti • IMPORTANT INFORMATION FOR THE APPLICANT Applications will be considered for parcels of property of five acres or more Anil and zoned"agricultural.' Hunted wildlife shall be deer (bow) andceeae only. Exceptions to this policy will be the prerogative of the Eagan City Council. The maximum dates of the season for each wildlife hunted shall coincide with the bunting dates established by the Minnesota Department of Natural Resources (DNR). The Eagan City Council may,at its discretion,reduce the season for each requested permit within the DNR season. The Eagan City Council may deny any application for special hunting If the permit does not serve the purposes of wildlife management,even if the applicant has complied with all of the requirements. Any bunter listed in this application may hunt only when accompanied by the applicant. A cony of this permit and annroprlate Identification Inuit be carried at all times for verification by the Eagan Police Department. 5. Property Owner's Name (written permission from the property owner must accompany this permit application): ( t-- 6 2 c 14 cl 0.ftV' 6. Property Location Description: • s 1 /y _ II- 7/6, Z 7. Type of Game & Type of Weapon: B. Specific Hunting Dates: Oe C'�^ I C `k. 1c�r /Pt' (1 c 5 ecA S ciAi IDENTIFICATION OF ALL HUNTERS IN HUNTING PARTY 9. Name (Beginning with the Applicant): 10. Address: 11.Vehicle License# S CA-el L1470— 7‘41 1,2, Police Apps.oval/Permit No: 13. Approval Date: 14. Expiration Date: Suite 1490 tern Bloo ington,Me Lake a Boulevard Bloomington,Minnesota 55437 Telephone: 612-921-2100 e Facsimile:612-921-2094 REAL ESTATE INVESTMENT OFFICE July 26, 1993 Ms. Karen Finnigan City of Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 RE: Permission to Bow Hunt for Deer SW 1/4-11-116-23 Dear Karen: I am writing to notify you that I have given permission to Richard J. Maurer, Jr., Rebecca J. Maurer, our tenants, and two of their friends, Marvin Bohnette and Robert Sandeen, to bow hunt for deer on the above referenced land during 1993. I am employed by Northwestern Mutual Life, the owner of this parcel, and am responsible for its management. Should you have any questions, please call our office. • Yours truly, ,/ lam_ _, . i j��7- :---7'../ / Dale E. Hubei-' r'`/ Regional Manager DEH/nmp cc: Rick Maurer P.S . I am giving you permission to hunt with your friends with the understanding you all are doing so at your own risk. THE NORTH1NEETERy t c UR4NCE CO‘1PA1'■ •.v1Jv,aul.c- Agenda Information Memo August 17, 1993 City Council Meeting • B. FINANCE DEPARTMENT Item 1. Renewal, General Liability Insurance, July 1, 1993 - June 30, 1994-The City has received renewal information for the current insurance. The renewal proposal has been assembled through Jeff Bowers, the City's insurance representative. Detailed information regarding this item will be furnished with the Administrative Agenda packet on Monday. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny as presented or with modifications either Option A or Option B for the 1993/1994 general liability insurance coverage. Agenda Information Memo August 17, 1993 City Council Meeting . There are seventeen (17) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. PERSONNEL ITEMS A. PERSONNEL ITEMS: Item 1. Clerical Technician III/Parks & Recreation Department--Approximately 200 applications were received for this position. After rating the information in the applications, approximately 50 applicants were selected to come to the municipal center for written testing. Nine applicants were then invited to the municipal center for a typing test and an interview. The interview panel consisted of Director of Parks & Recreation Vraa, Superintendent of Recreation Peterson, Parks & Recreation Secretary Mesko and Assistant to the City Administrator Duffy. It is their recommendation that Liz Korbein be hired as the clerical technician III in the Parks & Recreation Department. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Liz Korbein as a clerical technician III in the Parks & Recreation Department. Item 2. Supervisor of Forestry--Approximately 40 applications were received for this position. After screening the information on the applications, 8 applicants were invited to the Eagan maintenance facility for an in-basket exercise and interview. The interview panel consisted of Director of Parks & Recreation Vraa, Parks Superintendent VonDeLinde and Assistant to the City Administrator Duffy. After the interviews were held, the field was narrowed to three finalists. Final interviews are scheduled to be held the week of August 16. If the final recommendation for a er n p so to be hired for this osition is available by the P Y Tuesday night Council meeting, that name will be supplied to the Council. If a person has not been selected by that time, staff requests that the Council approve in advance the person recommended for hire as the Supervisor of Forestry. This request is made because of the long interval between Council meetings. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of the person recommended by staff as Supervisor of Forestry. Item 3. Administrative/HUD Intern--As the Council is aware, the City's Administrative/HUD Intern was recently named City Administrator for the City of Eyota. There is another HUD Intern available to the City. This person is Joyce Pruitt. The HUD grant will cover 20 hours a week of Ms. Pruitt's time. The City Administrator recommends that additional hours to be compensated by the City of Eagan be added to this 20 hours in order to complete the workload in Administration. The compensation by the City would be equal to that of the HUD grant, which is also the rate currently paid to our Engineering Interns. Agenda Information Memo August 17, 1993 City Council Meeting ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Joyce Pruitt as an Administrative Intern and to approve compensation for any hours not covered by Ms. Pruitt's HUD grant at a rate equal to the HUD grant. Item 4. Temporary Recycling Intern--Because of the resignation of the City's temporary recycling coordinator, staff recommends that the Council approve hiring Mary Moga as a temporary recycling intern. Ms. Moga is currently the recycling intern at Dakota County and Dakota County is willing to share her time with the City of Eagan. Ms. Moga also served as the City of Eagan's temporary recycling intern during the same period of time in 1992 when the temporary recycling coordinator was on a leave of absence. The rate of pay for Ms. Moga will either be the rate she is receiving for her work at Dakota County or a rate equal to other current interns on staff. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Mary Moga as a temporary recycling intern. Item 5. Temporary Recreation Supervisor--One of the City's recreation supervisors will be taking a leave of absence this fall because of the birth of a child. The exact time period is unknown at this time. It is the recommendation of City Administrator Hedges and Director of Parks & Recreation Vraa that one of two temporary recreation program coordinators currently working with the City be hired as a temporary recreation supervisor during the leave of absence. Both are degreed and qualified and are very familiar with the Recreation Division's operations. Staff will be interviewing the two in the near future and will select one person for recommendation to the City Council for hire. Because of the uncertainty of the timing of the leave of absence, staff is requesting approval from the Council at this time for a person to be recommended as temporary recreation supervisor. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the person who will be recommended for hire as a temporary recreation supervisor. Item 6. Seasonal Park Maintenance Worker--Because of the resignations of a number of seasonal park maintenance workers in order to return to school, it is the recommendation of Superintendent of Parks VonDeLinde that Patrick Pidlick and James Wvertz be hired as seasonal park maintenance workers. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Patrick Pidlick and James Wvertz as seasonal park maintenance workers. Agenda Information Memo August 17, 1993 City Council Meeting Item 7. Consultant/Group Health Insurance--At the end of 1992, Council directed staff to continue studying the group health insurance situation and to prepare a request for proposals (RFP) during the fall of 1993. As the Council is aware, the health insurance situation in the State of Minnesota and the country as a whole is currently in a state of flux. After reviewing various alternatives for the preparation of the group health insurance RFP, it is the recommendation of City Administrator Hedges and Assistant to the City Administrator Duffy that Jeffrey Azen of James Bissonett & Associates be retained as a consultant for the City's group health insurance program. This contract would require no additional spending on the part of the City of Eagan. emorandum pom Assistant to the City Administrator Duffy is enclosed on pages through ,Q) for the Council's information regarding this item. Mr. Azen would me t with the City's insurance committee and the Council's personnel committee in order to develop the RFP,would then administer the RFP process and again meet with the City regarding the submitted proposals. Mr. Azen would continue to advise the City regarding group health insurance matters and would work with the successful firms selected on behalf of the City. He would also continue to advise the City regarding the changing conditions in the health insurance situation. ACTION TO BE CONSIDERED ON THIS ITEM: To approve contracting with Jeffrey Azen of James Bissonett & Associates as a group health insurance consultant. c2,5 MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR DUFFY DATE: AUGUST 13, 1993 SUBJECT: GROUP HEALTH INSURANCE CONSULTANT As you are aware, the City's Insurance Committee and the Council 's Personnel Committee studied the group health insurance situation very thoroughly during 1992. It was the decision in 1992 to continue with the City's current carriers for 1993 and also to continue studying the situation and to develop a Request for Proposals (RFP) during 1993. The City Council and employees were both concerned with the amount of premiums. The health insurance industry was in a state of flux during 1992 and is even more so in 1993 with the proposed development of a national health insurance program. Because of the complexity of the current conditions, I contacted other municipalities to determine how they were handling the situation. Most of the municipalities which do not belong to the LOGIS program contract with consultants to provide guidance to them. The consultants are not an additional cost to the cities' budgets because they: (1) generally are able to save the cities money by negotiating premium costs with the insurance companies, and (2) they are paid as "agents-of-record" using a percentage of the premium already paid by the cities to the insurance companies. The City of Eagan currently does have an agent-of-record for purposes of life and disability insurance, but not for health insurance matters. Therefore, our health insurance companies keep the percentage of premium that would normally be paid to an agent-of- record. I then researched the consultants who currently provide services to other municipalities. As a result of that research and as has been discussed with you, it is our recommendation that the City contract with Jeff Azen of James Bissonett and Associates to provide group health insurance consulting services. Mr. Azen currently is the consultant for the Cities of Bloomington, Maple Grove and Eden Prairie and has received very enthusiastic, positive recommendations from all three cities. As the City of Eagan's agent-of-record, Mr. Azen would be paid a percentage of the premiums currently paid to the health insurance companies and there would be absolutely no impact to the City's current budget. The insurance companies have been contacted and will provide that percentage. 1 Mr. Azen would meet with the City's Insurance Committee this month and next to begin developing an RFP for health insurance coverage for 1994 . He would then develop a proposed RFP for presentation to both the Insurance Committee and the Council 's Personnel Committee. After Council approval, he would handle the actual RFP process, would again meet with the Insurance Committee and Personnel Committee regarding the submitted proposals and would negotiate with the selected companies. He would then continue to advise the City regarding developments in the health insurance situation and would act as a liaison between the City and the insurance company(s) regarding any problems experienced by City of Eagan employees. The proposed time line is to develop the RFP during August and September, to solicit proposals during October and to officially choose an insurance carrier(s) in early November. This appears to be truly a "win-win" situation for the City. Not only will we receive expert advise and guidance from a person who is extremely knowledgeable regarding the insurance industry and who is also very familiar with municipalities and how they function, we will also not have to allocate additional budget monies to receive these services. Assistant�to the Cit Administrator 2 J/ Agenda Information Memo August 17, 1993 City Council Meeting Item 8. Community Development Director—In official action at the August 3, 1993 Eagan City Council meeting, a Consent Agenda item regarding the City's new Director of Community Development, Peggy Reichert, was continued to the August 17, 1993 Consent Agenda. This item involved starting Director of Community Development Reichert at the three week vacation accrual level and approving a step compensation increase at the six month anniversary. ACTION TO BE CONSIDERED ON THIS ITEM: To approve beginning at the three week vacation accrual level and a step increase at the six month anniversary for Director of Community Development Reichert. fc2 Agenda Information Memo August 17, 1993 City Council Meeting PLUMBERS LICENSES B. Licenses, Plumbers--The City Code requires that all plumbing contractors operatin_ within the City of Eagan be licensed on at least an annual basis. Enclosed on pag-,,,Ji is a list of those contractors whose applications are in order for consideration at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbers licenses as presented. c1 PLUMBER LICENSES FOR APPROVAL -YEAR 1993 1. B.K. PLUMBING & HEATING 2. DOODY MECHANICAL, INC. 3. HUTTON & ROWE, INC. 4. PETER PLUMBING 5. SUN MECHANICAL 6. SWANSON PLUMBING & HEATING, INC. For August 17, 1993 City Council meeting a Agenda Information Memo August 17, 1993 City Council Meeting GAMBLING LICENSE/LAFONDA DE LOS LOBOS C. License, Gambling, Minnesota Valley Humane Society, at LaFonda de los Lobos, 3665 Sibley Memorial Highway--The City has received an application for a gambling permit for the Minnesota Valley Humane Society on the premises of La Fonda de los Lobos. The Eagan Police Department has reviewed the application and has not identified any reason to deny it. Enclosed for the Council's information on page is a copy of the resolution regarding this item. Enclosed without page number is a copy of the application itself. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a gambling permit for the Minnesota Valley Humane Society on the premises of LaFonda de los Lobos. RESOLUTION CITY OF EAGAN GAMBLING PERMIT FOR MINNESOTA VALLEY HUMANE SOCIETY ON LA FONDAS de los Lobos PREMISES WHEREAS, The Minnesota Valley Humane Society has applied for a gambling premise permit to conduct a pull tab operation at La Fondas de los Lobos, 3665 Sibley Memorial Highway, and WHEREAS, The Eagan Police Department has reviewed the application and has not identified any reason to deny; and WHEREAS, The Minnesota Valley Humane Society had a pull tab operation at LaFondas de los Lobos since May 20, 1992, with no reported problems; NOW, THEREFORE, BE IT RESOLVED, that the City Council of Eagan, Dakota County, Minnesota, hereby approves the Minnesota Valley Humane Society application to conduct a pull tab operation at LaFondas de los Lobos, 3665 Sibley Memorial Highway. Motion made by: CITY OF EAGAN CITY COUNCIL Seconded by: BY: Those in Favor: Those Against: ATTEST: • Dated: CERTIFICATION 1, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution as duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 17th day of August, 1993. E.J. VanOverbeke, City Clerk 30 Agenda Information Memo August 17, 1993 City Council Meeting JOINT POWERS AGREEMENT/FEASIBILITY STUDY/ CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS SERVICES D. Agreement, Joint Powers for Study of Feasibility of Consolidated Public Safety Communications Services--Governmental units in Dakota County have been discussing the feasibility of consolidating communications services. It is the recommendation of Chief of Police Geagan that the City of Eagan enter into a joint powers agreement with the Cities of Apple Valley,Burnsville,Farmington,Hastings,Inver Grove Heights,Lakeville,Mendota Heights, Rosemount, South St. Paul, West St. Paul and the County of Dakota for the purposes of studying the feasibility of such consolidation. Please note that this is not an agreement to consolidate; it is an agreement only to study the feasibility of such a consolidation. Enclosed on pages'throughXt is a copy of a memo from Chief of Police Geagan regarding this item. Attached to that memo is a copy of the proposed joint powers agreement. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the joint powers agreement for the study of feasibility of consolidated public safety communications within Dakota County. 3� police department PATRICK GEAGAN Chief of Police RICHARD SWANSON NY, Captain Administration&Investigation city of ecigan JAMES SEWALD Captain Patrol 3830 PILOT KNOB ROAD THOMAS EGAN EAGAN, MINNESOTA 55122-1897 Mayor PHONE:(612)681-4700 TDD:(612)454-8535 PATRICIA AWADA FAX: (612)681-4738 SHAWN HUNTER SANDRA A.MASIN THEODORE WACHTER Council Members August 17, 1993 THOMAS HEDGES City Administrator • TO: TOM HEDGES, CITY ADMINISTRATOR E.J.vc+tyoe kRBEKE FROM: PATRICK J. GEAGAN, CHIEF OF POUCE SUBJECT: JOINT POWERS AGREEMENT FOR THE STUDY OF FEASIBILITY OF CONSOLIDATED PUBLIC SAFETY COMMUNICATION In 1991, the Dakota County governmental units looked into the feasibility of consolidating communication services. This issue was recently revisited and the following governmental units have agreed to enter into a Joint Powers Agreement (JPA): the cities of Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul, West St. Paul, and the County of Dakota. The purpose of the JPA is to engage a consultant to identify the feasible options and make recommendations for the design and operation of public safety communications services, including police, fire, emergency preparedness, animal control, public works, and ambulance services. The City of Eagan will be the lead agency on this issue and, on behalf of the JPA, will be responsible for entering into a contract with the communications consultant, John DuBois. On behalf of the JPA, Eagan may also enter into additional consulting contracts with appropriate consultants for the purpose of evaluating the computer related and fiscal aspects of consolidation of communications services. On behalf of the City of Eagan, the Contract Manager is Pat Geagan, Chief of Police. In order to fund this project, the County of Dakota will pay a flat rate of$7,500 and all cities will pay$.10 per capita using 1991 Metropolitan Council population estimates. Eagan's share will.be $4,915. The City of Eagan will be responsible for the collection and disbursement of the funds for this project. The monies collected on behalf of the JPA will cover the costs of the communications consultant, and any financial or computer consultants the JPA deems necessary. Attached for City Council approval is the Joint Powers Agreement. Patrick J. Geag Chief of Police • THE LONE OAK TREE . . .THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer JOINT POWERS AGREEMENT FOR STUDY OF FEASIBILITY OF CONSOLIDATED PUBLIC SAFETY COMMUNICATIONS SERVICES The parties to this Agreement are units of government responsible for providing law enforcement services in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat. S 471.59 and S 436. 05. NOW, THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Purpose. The only purpose of this Joint Powers .Agreement is to gather information by engaging a consultant to identify the feasible options and make recommendations for the design and operation of public safety communications services, including police, fire, emergency preparedness, animal control, public works, and ambulance services within the Member units of government. 2 . Members. The parties to this Agreement consist of the following units of government: City of Apple Valley, City of Burnsville, City of Eagan, City of Farmington, City of Hastings, City of Inver Grove Heights, City of Lakeville, City of Mendota Heights, City of Rosemount, City of South St. Paul, City of West St. Paul, and County of Dakota, hereinafter collectively referred to as "Members" . 3 . Exercise of Powers. The Members acknowledge and agree that the City of Eagan shall act on behalf of and as representative of the Members in carrying out the provisions of this Agreement. The Members agree that the City of Eagan shall enter into the consultant contract referred to in paragraph 1 and administer such contract on behalf of the Members. The Members acknowledge and agree that any rights, responsibilities and obligations of the City of Eagan under the consultant contract are the rights, responsibilities and obligations of all the Members. 4 . Powers and Duties of the City of Eagan. On behalf of the Members, the City of Eagan shall enter into an independent consulting contract with John R. DuBois, Ph.D. (Consultant) . This contract shall require the Consultant to provide an analysis of the Members' existing public service communications systems and operations and to issue a report which discusses the feasibility of and alternatives to consolidation of such public safety communications services and operations. The report shall include at least the following: Page l3 6 A. Description of each Member's radio systems to include E911, Mobile Data Terminals (MDT) , Computer Aided Dispatch (CAD) , Emergency Broadcast System (EBS) , police, fire, animal control, public works and ambulance services. B. Inventory the Members' existing communication equipment and itemize age of such equipment; Members shall provide Consultant immediate assistance when this information is requested by Consultant. C. Evaluate the equipment of Members' existing communication centers and the age of the equipment, including determination of feasibility of using that equipment in a joint use facility. D. Discuss impacts of future technologies for the next ten (10) years, including 800 MHZ and Metro Council Study 800 MHZ initiative. . E. Discuss what would be necessary to interface existing systems to make them compatible, including communications, MDT computer systems, and the costs associated with the interface. F. Discuss the ability to integrate centralized dispatching to access Members' existing record keeping. G. Discuss future growth of a consolidated system or systems. H. Discuss impact on level of service which the Members want to maintain. I. Develop an action plan to accomplish consolidation recommendations, including short and long term cost factors and recommended staff levels for operation. J. Discuss current budget of Members' radio purchase and repair costs, and determine how consolidation will impact them. K. Discuss alternatives for Public Safety Answering Point. L. Discuss options for total start-up and ongoing operational cost.. This contract shall further require that the Consultant undertake the following tasks: 1. Provide monthly oral and written updates to the Members as to the progress of the study; 2. Provide a draft report no later than sixty (60) days following notice to proceed; . 3 . Provide final report no later than ninety (90) days after notice to proceed. Page 2 o�lEr • 4. Provide thirty (30) copies of the final report. 5. Meet as necessary with representatives of the Members, including one meeting with representatives of all the Members. 6. Meet as necessary with the Members' fiscal consultant, if any. This contract shall not exceed Twenty Three Thousand and no/100's Dollars ($23,000.00) and may be _paid in two (2) equal installments. The first installment may be paid upon completion of tasks A, B, and C above. The second installment may be paid upon satisfactory completion of the remaining work. The contract shall be managed by the City of Eagan and may provide that the contract manager is Pat Geagan, City of Eagan Chief of Police. On behalf of the Members, the City of Eagan also may enter into additional consulting contracts with appropriate consultants, for the purposes of evaluating the computer-related and the fiscal aspects of consolidation of public safety communications services and operations. The total value of any such contracts may not exceed $11, 154 . 00. The decision to contract, the selection of consultant(s) , and the management of the contract(s) shall be the responsibility of the City of Eagan, upon consultation with the chief administrative officers of the members. The City of Eagan shall establish and maintain such accounts as may be required by good accounting practices. 5. Property Owned by Members. Any property purchased by the City of Eagan, including work product of the Consultant described in paragraph 4 of this Agreement shall be owned by the Members until this Agreement is terminated under paragraph 7 below. 6. Indemnification. Each Member shall indemnify, defend, and save each other Member harmless from any and all claims, damages, lawsuits, losses, liabilities, costs and expenses, arising out of any negligent act or omission on the part of any Member or its contractors, agents, servants or employees in the performance of any of the work or services to be performed under the terms of this Agreement. 7. Withdrawal. No Member may withdraw from this Joint Powers Agreement before June 30, 1994. 8 . Termination. This Agreement shall be terminated upon the occurrence of any one of the following events: (a) On June 30, 1994; or (b) By unanimous consent of all Members; or Page 3 e5;. 6 (c) Upon notification by the City of Eagan that all of the consultant services described in paragraph 4 have been satisfactorily provided. 9. pisposition of Property and Funds. At such time as this Agreement is terminated, any property interest remaining with the Members shall be disposed of and the proceeds of the property shall be returned to the Members in proportion to their contributions. 10. Data Practices. Pursuant to Minn. Stat. Ch. 13, the Members agree to manage data created, received, or maintained in connection with this Joint Powers Agreement according to the statutory provisions applicable to the same. 11. Member Contributions. Each Member agrees to contribute the following dollar amounts: City of Apple Valley - $3,587 City of Burnsville - 5,174 City of Eagan - 4,915 City of Farmington - 613 City of Hastings - 1,571 City of Inver Grove Heights - 2,337 City of Lakeville - 2,640 City of Mendota Heights - 965 City of Rosemount - 912 City of South St. Paul - 2,026 City of West St. Paul - 1,914 County of Dakota - 7,500 Each Member agrees to pay its contribution to the City of Eagan within thirty (30) days of notification by the City of Eagan of the effective date of this Joint Powers Agreement. 12 . Amendments. This Agreement may be amended at any time by agreement of all the Members. Such amendments are not effective unless approved by all Members in writing. 13 . Effective Date. This Agreement shall be in full force and effect when all Members sign this Agreement. All Members need not sign the•_same copy. The signed Agreement, along with a certified copy of the resolution authorizing the Agreement, shall be filed with the City of Eagan, who shall notify all Members in writing of its effective date. Page 4„016 IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. APPROVED AS TO FORM: COUNTY OF DAKOTA By Assistant County Attorney/Date Title Date of Signature APPROVED AS TO EXECUTION: Attest Norma Marsh, Auditor Date of Signature Assistant County Attorney/Date Approved by Dakota County Board Resolution No. KJK-93-307 Page Val 16 Agenda Information Memo August 17, 1993 City Council Meeting PUBLIC SAFETY COMMUNICATION CONSULTING CONTRACT E. Contract Between the City of Eagan and John R. DuBois for Public Safety Communication Consulting--If the joint powers agreement for the feasibility of consolidated public safety communications services is approved, it is appropriate at this time to approve a contract between the City of Eagan and Jo R. DuBois for public safety communication consulting. Enclosed on pages through Johp a copy of a memo from Chief of Police Geagan regarding this item. Attached to the memo is a copy of the proposed contract. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a contract between the City of Eagan and John R. DuBois for public safety communication consulting. 3 police department PATRICK GEAGAN Chief of Police RICHARD SWANSON Captain Administration&Investigation city of acigan JAMES SEWALD Captain Patrol 3830 PILOT KNOB ROAD THOMAS EGAN EAGAN, MINNESOTA 55122-1897 Mayor PHONE:(612)681-4700 TDD: (612)454-8535 PATRICIA AWADA FAX: (612)681-4738 SHAWN HUNTER SANDRA A. MASIN THEODORE WACHTER Council Members August 17, 1993 THOMAS HEDGES City Administrator TO: TOM HEDGES, CITY ADMINISTRATOR E.J.VAN OeE(RBEKE FROM: PATRICK J. GEAGAN, CHIEF OF POLICE SUBJECT: CONTRACT BETWEEN THE CITY OF EAGAN AND JOHN R. DUBOIS FOR PUBLIC SAFETY COMMUNICATION CONSULTING Pursuant to a Joint Powers Agreement for the feasibility study of consolidated public safety communications services, the Joint Powers members identified in the JPA desire to obtain consulting services. The consultant shall identify the feasible options and make recommendations for the design and operation of consolidated communications services among the Joint Powers members. On behalf of the Joint Powers, Pat Geagan is the Contract Manager. John R. DuBois has been chosen as the communications contractor. Mr. DuBois has extensive experience in this field and has assisted many of the JPA members with their communication systems. Mr. DuBois shall analyze all JPA members existing public service communications system and operations, and issue a report which analyzes the feasibility of and alternatives to consolidation of such communications services and operations. No later than 90 days after notice from the Contract Manager to proceed, Mr. DuBois shall provide a final report of his findings. Said report shall then be transmitted to all JPA members. Attached for City Council approval is the contract betwer the City of Eagan and John R. DuBois. Patrick J. Geag Chief of Police THE LONE OAK TREE . . . THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer at CONTRACT BETWEEN THE CITY OF EAGAN AND JOHN R. DUBOIS FOR PUBLIC SAFETY COMMUNICATION CONSULTING This Contract is entered into between the City of Eagan, hereinafter "City", and John R. DuBois, 29267 Round Lake Road, New Auburn, Wisconsin 54757, hereinafter "Contractor". WHEREAS, the City, pursuant to a certain joint powers agreement entitled "Joint Powers Agreement for Study of Feasibility of Consolidated Public Safety Communications Services", and on behalf of those local governmental units, hereinafter "Members", that are party to such joint powers agreement, desires to obtain consulting services regarding the design and operation of consolidated public safety communication services among the Members; and WHEREAS, the Contractor desires to and is capable of providing the services according to the terms and conditions stated herein. NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein, the parties agree as follows: 1. TERMS. This Contract shall be in effect from the date of execution by all parties, or from the commencement of services hereunder, whichever is first, and shall continue in effect until all services to be provided by Contractor pursuant to this Contract are satisfactorily completed and final payment is made, unless earlier terminated by law or according to the provisions herein. 2. CONTRACTOR'S OBLIGATION. Contractor shall provide the following services generally described as: Identify the feasible options and make recommendations for the design and operation of consolidated public safety communications services among the Member local governmental units. In particular, Contractor shall analyze the Members' existing public service communications system and operation and issue a report which analyzes the feasibility of and alternatives to consolidation of such public safety communications services and operations. This report shall include at least the following: Page 4.0 A. Description of each Member's radio systems to include E911, Mobile Data Terminal's (MDT) , Computer Aided Dispatch (CAD) , Emergency Broadcast System (EBS) , police, fire, animal control, public works and ambulance services. B. Inventory the Members' existing communication equipment and itemize age of such equipment; Consortium Members shall provide Consultant immediate assistance when this information is requested by Consultant. C. Evaluate the equipment of Members' existing communication centers and the age of the equipment, including determination of feasibility of using that equipment in a joint use facility. D. Discuss impacts of future technologies for the next ten (10) years, including 800 MHZ and Metro Council Study 800 MHZ initiative. E. Discuss what would be necessary to interface existing systems to make them compatible, including communications, MDT computer systems, and the costs associated with the interface. F. Discuss the ability to integrate centralized dispatching to access Members' existing record keeping. G. Discuss future growth of a consolidated system or systems. H. Discuss impact on level of service which the Members want to maintain. I. Develop an action plan to accomplish consolidation recommendations, including short and long term cost factors and recommended staff levels for operation. J. Discuss current budget of Members' radio purchase and repair costs, and determine how consolidation will impact them. K. Discuss alternatives for Public Safety Answering. Point. L. Discuss options for total start-up and ongoing operational cost. Contractor also shall undertake the following tasks: 1. Provide monthly oral and written updates to the Members as to the progress of the study; 2. Provide a draft report no later than sixty (60) days following notice to proceed; 3. Provide final report no later than ninety (90) days after notice to proceed. 4. Provide thirty (30) copies of the final report. Page 5. Meet as necessary with representatives of the Members, including one meeting with representatives of all the Members. 6. Meet as necessary with the Members' fiscal consultant, if any. 3. PAYMENT. The total amount to be paid by the City pursuant to this Contract shall not exceed Twenty-three Thousand and No/100 Dollars ($23,000.00) . The total amount will be paid in two equal installments. The first installment will be paid upon completion of tasks A, B and C above. The second installment will be paid upon satisfactory completion of the remaining work. In the event this Contract is terminated before completion of services, the City shall pay the Contractor for services provided in a satisfactory manner a sum based upon the percent of such services provided. 4. INDEPENDENT CONTRACTOR STATUS. A. For the purposes of this Contract, the Contractor shall be deemed to be an independent contractor, and not an employee of the City. Any and all agents, servants, or employees of the Contractor or other persons, while engaged in the performance of any work or services required to be performed under this Contract, shall not be considered employees of the City and any and all claims, demands, actions, or causes of action arising out of any act or omission on the part of the Contractor, his agents, servants, employees or other persons, shall in no way be the obligation or responsibility of the City. B. It is hereby acknowledged by the parties that the City will not be responsible to the Contractor for any and all benefits provided by Contractor to his employees, including but not limited to vacation, sick leave, Workers' Compensation and Unemployment Compensation. 5. NONASSIGNABILITY. The Contractor shall not assign any interest in this Contract and shall not transfer any interest in the same, whether by subcontract, or assignment without the prior written consent of the City. 6. INDEMNIFICATION. The Contractor further agrees to defend and hold the City harmless from any claims, demands, actions or causes of action arising out of any act or omission on the part of Contractor, or his agents, servants or employees in the performance of or with relation to any work or services performed or furnished by the Contractor under the terms of this Contract. 7 . INSURANCE. In order to protect itself and to protect the City under the indemnity provisions set forth below, Contractor shall, at Contractor's expense, procure and maintain a policy Pac ' S III of general liability insurance of $1,000,000 during the term of this Contract. 8. COMPLIANCE WITH LAWS. Contractor shall abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Contract. 9. AUTHORIZED REPRESENTATIVE. The following named persons are designated the Authorized Representatives of parties for purposes of this Contract. These persons have authority to bind the party they represent and to consent to modifications and subcontracts, except that, as to the City, the Authorized Representative shall have only the authority specifically or generally granted by the City Council. Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this: Contract, or in a modification of this Contract. To Contractor: To City: Name: John R. DuBois Name: Patrick Geagan Title: Owner Title: Chief of Police Address: 29267 Round Lake Road Address: 3830 Pilot Knob Rd. New Auburn, WI 54757 Eagan, MN 55122-1897 Phone Number: Phone Number: (612) 681-4700 10. ALTERATION. Any alteration, variation, modification, or waiver of the provisions of this Contract shall be valid only after it has been reduced to writing and duly signed by both parties. 11. WAIVER. The waiver of any of the rights and/or remedies arising under the terms of this Contract on any occasion by either party hereto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this Contract. The rights and remedies provided or referred to under the terms of this Contract are cumulative and not mutually exclusive. 12 . TERMINATION. The City or Contractor may terminate this Contract without cause and for any reason whatsoever upon giving at least ten (10) days written notice thereof to the party. In such event, the Contractor shall be entitled to receive compensation for the services provided in a satisfactory manner up to and including the effective date of termination. 13 . INTERPRETATION ACCORDING TO MINNESOTA LAW. This Contract shall be interpreted and construed according to the laws of the State of Minnesota. Pac 43 5 14. ENTIRE AGREEMENT. This Contract shall constitute the entire agreement between the parties and may not be modified orally or in any other manner except by written agreement signed by both parties. IN WITNESS WHEREOF, the parties have executed this Contract on the dates indicated below. CITY OF Its Mayor Date of Signature Its City Clerk Date of Signature CONTRACTOR (Please have signature notarized) By John R. DuBois Date of Signature STATE OF MINNESOTA) ss. COUNTY OF ) This instrument was acknowledged before me on , 19 , by , who, being duly sworn, represents and warrants that he/she/they is/are authorized by law to execute this contract, intending to be legally bound thereon. Notary Public C/K93-307 PagE �� Agenda Information Memo August 17, 1993 City Council Meeting AMENDMENT/TABLE A/BILLBOARD ORDINANCE F. Amendment, Table A, Outdoor Advertising (Billboard) Sign Ordinance—In reviewing Table A, which is an attachment to the outdoor advertising sign ordinance, two items were noted which did not conform with existing sign approvals. The Naegele Outdoor Advertising sign on Highway 13 between Cedar and Rahn is 500 square feet rather than the 110 square feet originally noted in Table A and item 12, the Fairway billboard on Highway 149, south of Yankee Doodle Road, consists of three surfaces totalling 165 square feet rather than the 110 square feet noted in the original Table A. These changes to the table bring the list into conformance with existing sign surfaces and sizes and result in a total square footage of `' 8,405 feet as noted in the attachment enclosed on pages through. ACTION TO BE CONSIDERED ON THIS ITEM: To approve an amendment of Table A relative to the outdoor advertising (billboard) sign ordinance as presented. S RECEWED Jul 2 9 1993 MEMORANDUM TO: Jon Hohenstein, Acting Community Development Director FROM: Michael G. Dougherty, City Attorney DATE: July 29, 1993 RE: Corrections to Table A of Recently Adopted Modifications to the Sign Ordinance Our File No. 206-6656 Enclosed please find the revisions to Table A to reflect the modifications suggested by Sign Inspector Rollins in her memo to you. It is my understanding that you will be forwarding the modified Table A to the City Council for consent agenda approval for purposes of conforming the recently adopted sign ordinance to the facts as determined by Ms. Rollins. If you have any questions, please be in contact with me. MGD/wkt 44' TABLE "A" Number of Signs Location Square Feet Surfaces 1. Highway 3 - 1.4 miles South of County Road 32 500 Square Feet 2 2 . Highway 55 - Junction Highway 149 500 Square Feet 2 3. Highway 55 - East of Lexington 110 Square Feet 2 4. Highway 13 - Between Cedar and Rahn 500 Square Feet 2 5. Highway 13 - At Silver Bell 1, 344 Square Feet 2 6. Highway 13 - Between Cedar 250 Square Feet 1 and County Road 30 7 . MN 77 - North of Highway 13 (On Railroad) 756 Square Feet 2 8 . MN 77 - Between County Roads 30 and 32 756 Square Feet 2 9. MN 77 - North of Highway 13 756 Square Feet 2 10. I-35E - North of Lone Oak 756 Square Feet 2 11. I-35E - South of Diffley 500 Square Feet 2 • Road 12. Highway 149 - South of Yankee Doodle Road 165 Square Feet 3 13 . I 494 - West of Pilot Knob Road 756 Square Feet 2 14 . I 494 - Junction of I-35E 756 Square Feet 2 14 8,405 Square Feet 28 = TOTALS 4:1 Agenda Information Memo August 17, 1993 City Council Meeting FINAL PLAT/WHISPERING WOODS NINTH ADDITION G. Final Plat,Whispering Woods Ninth Addition--Final plat documents are in the process of being completed by staff and the applicant. If all items are completed and executed in time for Tuesday's meeting, this item will be in order for consideration by the City Council. If not, staff will recommend that it be pulled at the time of agenda adoption. For a copy of the final plat as it appears for filing at Dakota County, please refer to page 4-1. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a final plat for the • Deerhawk Addition as presented. g I . . *.. a CD g 1 ,,,, :22 tgi R ! ;5: i4 IV ta _ •"4-1--i .°<-2 I L;*' t UL .%E i-i st_ s t- * w t-2 Ii w 2..... _e..1 t621 :--=.: ii 1 g tg2 k 1E1 F 11-- . g e4 I 'i g. !-*2 1 '17 .a -go II i ztv P ,, 0 _ 1--- LU 111 r ..;6 _IVX o • (C--i- I.---/-, I I ! .1., ...01 Tli t-- e • ,,,ozf.' Y-zr. z . 1 .17:2t4 ','`6•Ft'., ki 1 ..., b I i.'••;''',! I FA! ZS 53 in i \ 9$■0 r-1,--,,, — _ _ • 8 Sz d ,., - poo • 7r- t9 g„ t,JaiDIS „ ': go (_---7,2 :. . , Ole 1194 ( 'r---) . -. / 0Li._i Z '' ''''' 4 < ( 3.tOOS C S tt CS ,..! 0 ,.e_, _.\ .., \ vo / =, ---h It „. • : :, ..., ,',.... ,.; „1, ,r,.. '' •:.:, ° ':., Z r- :., 'e.• ) , ...„. ..t, • ?: . ' a a Ia. 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'•' ,c— ) '"--• • \.„--- ''.---. 0 s•S '....i.:*:' tt 2 4.0 Agenda Information Memo August 17, 1993 City Council Meeting FINAL PLAT/HAWTHORNE WOODS 3RD ADDITION H. Final Plat, Hawthorne Woods 3rd Addition--Final plat documents are in the process of being completed by staff and the applicant. If all items are completed and executed in time for Tuesday's meeting, this item will be in order for consideration by the City Council. If .not, staff will recommend that it be pulled at the time of agenda adoption. For a copy of the final plat as it appears for filing at Dakota County, please refer to page Si . ACTION TO BE CONSIDERED ON THIS ITEM: To approve a final plat for the Hawthorne Woods 3rd Addition as presented. 5D . E W X a - , w. a : * .., . .... ._ (i■ . ..- ... ".■El,tr 4 4-1 it _ •• • a ' 1 ,if 1 W 1 i c 1"... . 5 .7. 1 115 .!! .-g•' 11 r. •- 3 11- 4,M 3 al ‘-'5 .-'2 '_._—:1_•; J i - ,,- a-z,„, ::.:w i ii: e a i f i ria ' mvI V :4,1 IF- .-.4 • 4.0 .... .." analso se ow P... V A IN A 1.1: ,f 4/1.1•. ' = , ;' 13 i Di LS 0 / / / !E! / , 1 /1; St a / ■,? :/' : :: OMMII / ,/' X r,,■ , aft, / 1 /,:./ am• limm /.., iif a v t < OmmIll / e . . IV r 1 / eff.2.1 llft.fet ele. CI / • / // ' * c c•Vg:',';', , ••„0..j•--- Thihja-rl' s,s ' ' 1.1.11M CI / ■ • ert ... , 0.• - , c.. .....,„. -'-.,, cr.) .,4; ir p it 4. SIM. / •.• 'I I CI i .e r,..... ••• C f.' • .2 Sc.,. E. X Cr CI 7 Ti 4 . .. . /_ a / 2,, ,- / ss,I • •.. •.: _? 1 ! .- '''.4 ../k i ''' ......• t LLI , !=.8=S8° 7 - 1 f v-,44 Z. • ' : f ,, CJI i ,..,.,. F. 11. it .- , , .. , = , . ;I gi 61 g I ... (4D I :!..1 ,P .F.: ■■“:', i. - II N - 0 , ; •,$.$____, .,- : • ..... , . 4,2...w, ; i , .4' g atil 1 0, •• q \ sif• . . .0., r, . . ..:. ' ''611- W iil I ' 1 s' 43 1., -- E•i; i -w- ,T;. r1 vi, -v . E = `''' _ .., I- 7-1 s 4., •• I ••■ A •• , ' - 40 1 I i 1 1 \ 11' • ' !I 1 • I -a. -- ! g I = I I I ' P 71; —11 .. .. it 'I a I 12 t l' t • Eamm 1 I I 7,.... I .21 I . . 1 1 ‘ f 1,1,\ :.''I 2 16 ii■ ‘ It i le fel t • .1 N = I I I 1 ; 1 ‘ °I • •IV 3 JENA. r (= , ■ ■ r , 21 I ' ,-.: _. -, 7., I 1 ■ 'I . .:. = I ■ ■ I , 1....1 •• ..r, • :1•., — . I I :13 i 5 i cz . I 1 is in I I n I '- . .. 'Eii I c-.• •E wls •..I ...., Ili ...:. ot211 9 .:7 ,..7- S (. . . Agenda Information Memo August 17, 1993 City Council Meeting FINAL PLAT/THORPE WOODLAND GARDENS I. Final Plat,Thorpe Woodland Gardens--Final plat documents are in the process of being completed by staff and the applicant. If all items are completed and executed in time for Tuesday's meeting, this item will be in order for consideration by the City Council. If not, staff will recommend that it be pulled at the time of agenda adoption. For a copy of the final plat as it appears for filing at Dakota County, please refer to page . ACTION TO BE CONSIDERED ON THIS ITEM: To approve a final plat for the Thorpe Woodland Gardens as presented. • I1, I. . H 'i I �r f zz , t jj ! i it iv5 l� �• ! ] 11133F II 1 it1 i1 Cl ' {j t ii F. t '1l ! i 1 i r 1201 It • Ili. +�i , !PI 11, t 1 1 �:f 311 8 r . 11 i Ill il 1,1 11 8:8 i f , .1)1;1 } I 1 't ' II IM Ilip 31. 1 ! 1!!!! 1 I t� t i , i . IM i I LLJ J :I! {'1 f rill' I 3 IHI t i { EE ,_ et: il liti 4 i 11 Il . h Pi a 1.1., _ ict ,_ Of Q _ .. 510' PaGer9 11L'?53,1' 1 i' o kl . # t e , ' I 3— _ ,,2--1 - O �r g r i t CY 0 _ / ,.....,. .)\, . \.I.7/` „EV e I ` 1 I;1-- --, • ;,•,.. i kr.e.....1 O 17 3_ 1 r I , it j! ti_ �e/" \ =i g �, r113i .(es ti • . '.� 1�� %1I 1 I i -1511 i ♦ ..rte �° Z 1J LIA;1 1 — ^-^,`j I =1'83 M 3.i i ——— ' f` °s� i'� i 181 s 1^ Al i1 - i_:F : "1 II L ..,.. ___.J .m i f, si Jig; II ill !S.,.3 Agenda Information Memo August 17, 1993 City Council Meeting FINAL PLAT/DIFFLEY COMMONS 2ND ADDITION J. Final Plat, DiMey Commons 2nd Addition--Final plat documents are in the process of being completed by staff and the applicant. If all items are completed and executed in time for Tuesday's meeting, this item will be in order for consideration by the City Council. If not, staff will recommend that it be pulled at the time of agenda adoption. For copy of the final plat as it appears for filing at Dakota County, please refer to page 5c5 ACTION TO BE CONSIDERED ON THIS ITEM: To approve a final plat for the Diffley Commons 2nd Addition as presented. .. • .. EXHIBIT A P.l2 r�.aarr•.,.•. ,i L. v i 1 .. •. • " . \ •V 'i l_ 1 V V. , \� �OSf'itY . . t •.SS ti Ti- 4136 S IR.W.riiroi, SIN 00000 4,...-"MT % t. I A 1 114:14 -"A 1 i '■/ \4'\, ,� a 1%� • ,� � _1 `'1a• ` ., ( o `\ 414:'s*t ♦ :. �� ..... :�S1E ..� �/ ` r � - � f� \`' _ SM1 �� qt % % yapic`t .auiti ,,o : ,./ +•.\ 1:"i „j ' R 1� , /:4r∎. ., , AI i! i!'Ai r_ _, er 1 14.,� h /•' y �.. - .r• �?. �h ; ._1 ! air r - ��l.� -♦ 1.k r +Y., ,_. 1 • �.` •• . i'�r ! J r Y a 4 w ' J A • " : ,�Y / 1 21 — g.":4,141.1.4). ,.a 14 1 At4'1•••4 , 1 R :1 ! ,�3, , 1st. � i 1 Jr II AC- a RIC f , a Wl" / J A / di 4 'i , 4,2 .,, rn , T y . . q, ,...._ ,..,„:„., ,...;.,Is "tp ../ % ,4, r .. ^,ray `\ r, 1 riS�.�/ r�� V /�'0 - - r A 4 � r• -fi , E= I is s WIN 1 .bt=_ Diffley Commons 2nd Addition I b - 'S. r.It. / liaNr SY "•wZ.'Sr'rr rob ammo•as on 1r•.,..\1 1 ..eiip=si ." 3 I — J / X4.0. ..„4 .�,ri.r7.gr d'��f - •M M 1.r r Yeast S.h r S•■ - 'l A . —sal--s r'.' r _ , r. AI /r I 1 C t- T 11 1 -r r A n / - . n . v r. % i. r . r . r h u n u u r r v 5J Agenda Information Memo August 17, 1993, City Council Meeting PROJECT 657/SIDEWALK CONSTRUCTION K. Project 657, Approve Plans and Specifications, Hawthorne Woods Drive Sidewalk Construction--The Hawthorone Woods subdivision was approved with the condition that a sidewalk be constructed from Pinewood Elementary School to Diffley Road along Hawthorne Woods Drive. The development is proceeding ahead and installation of a sidewalk at this stage of development is timely. Funding for the trailway would be from the Trail Dedication Fund. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans and specifications for Project 657, Hawthorne Woods Drive and authorize the advertisement for bids with a bid opening to be scheduled for 9:30 a.m. on September 3, 1993. • lD Agenda Information Memo August 17, 1993, City Council Meeting RECEIVE FINAL ASSESSMENT ROLL/ORDER PUBLIC HEARING (LONE OAK ROAD & EAGANDALE BLVD) L. Project 631, Receive Final Assessment Roll/Order Public Hearing (Lone Oak Road &Eagandale Boulevard- Street Improvements)--The signalization of Eagandale Boulevard and reconstruction of Lone Oak Road to the west has been completed, all costs tabulated and the final assessment roll prepared. This roll is being presented to the Council for their consideration of scheduling a public hearing to formally present the final cost to all affected property owners. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 631 (Lone Oak Road & Eagandale Boulevard - Street Improvements) and schedule a final assessment hearing to be held on September 21, 1993. RECEIVE FINAL ASSESSMENT ROLL/ORDER PUBLIC HEARING. (OAK CLIFF 6TH ADDITION) M. Project 627, Receive Final Assessment Roll/Order Public Hearing (Oak Cliff 6th Addition - Streets & Utilities)--The installation of utilities to service the Oak Cliff 6th Addition and the upgrading of Cliff Road from Slaters Road into Burnsville has now been completed, all costs tabulated and the final assessment roll prepared. This roll is now being presented to the City Council for their consideration of scheduling a public hearing to formally present the final costs associated with this project to all affected property owners. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the final assessment roll for Project 627 and schedule the final assessment hearing for September 21, 1993. ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE (TOWN CENTRE 70 - 13TH ADDITION) N. Project 92-WW,Acknowledge Completion/Authorize City Maintenance(Town Centre 70 - 13th Addition)--This project provided for the private installation of public storm sewer and utility services under the terms and conditions of the development agreement as necessary to serve the McDonalds Restaurant built in the above-referenced subdivision. All improvements have been completed, inspected by City personnel and found to be in order for formal Council acknowledgement and authorization for perpetual City maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the completion of Project 92-WW(Town Centre 70- 13th Addition)and authorize perpetual City maintenance subject to related warranty provisions in the development agreement. Agenda Information Memo August 17, 1993, City Council Meeting ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE (WEST PUBLISHING 6TH ADDITION) O. Project 93-LL, Acknowledge Completion/Authorize City Maintenance (West Publishing 6th Addition)--This project provided for the private installation of public storm sewer and driveway approaches under the terms and conditions of the development agreement as necessary to serve the West Publishing 6th Addition. All improvements have been completed, inspected by City personnel and found to be in order for formal Council acknowledgement and authorization for perpetual City maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the completion of Project 93-LL (West Publishing 6th Addition) and authorize perpetual City maintenance subject to related warranty provisions in the development agreement. AMEND CONDITION OF FINAL PLAT APPROVAL. SIGNAL POINT ADDITION P. Amend Condition of Final Plat Approval, Signal Point Addition--Enclosed on page yis a request received from the developer of the proposed Signal Point Addition requesting that Condition #5 be deleted or appropriately revised to address their concerns. Condition#5 as approved with the preliminary plat of the Signal Point Addition by Council action on April 5, 1993, states as follows: 5. Storm water runoff from the existing dental office property and Lot 7 of Block 1 shall be collected and conveyed by a storm sewer system to Pond BP-27. This item has been reviewed with the Engineering Division and they are recommending that the condition be revised to read as follows: 5. Storm water runoff from the existing dental office property (Lot 6, Block 1, of Knob Hill Professional Park) shall be conveyed by a rip-rap swale to a sodded check dam (earthen berm) to prevent future erosion. The other issue raised in the letter pertaining to the dedication of Signal Point as a public street has been reviewed by Engineering personnel and found to be in accordance with City standards and will be appropriately reflected on the final plat. ACTION TO BE CONSIDERED ON THIS ITEM: To revise Condition #5 for the Signal Point Addition. _ _ _ _ ---A' ROBERT ENGSTROM COMPANIES July 9,1993 - ✓ Mr. Tom Colbert Director of Public Works City of Eagan 3830 Pilot Knob Road Eagan, MN 55123 Re: Signal Point Dear Tom, We have made application for final plat approval for Signal Point. I call your attention to two related issues, the acceptance by the city of the street in block 2, and condition #5 of the preliminary plat approval. With regard to the street acceptance we have had core testing done at the City's direction and results indicate the street meets or exceeds minimum standards for a 7 ton road. The property owner of Lot 7, Knob Hill, (Pilot Knob Animal Hospital) has agreed to deed an easement for additional right-of-way along his lot. I believe these were the conditions to be met for city acceptance of the street. The plat has been drawn showing Signal Point as a public street. The second issue is condition #5 which requires the collection of runoff from the parking lot of Lot 6, Knob Hill, to be routed b-, pipe to the pond nearby. We request that an alternative be discussed and wort ed out between us and staff so that we can ask the council to remove the condition as written. The adjoining property owner is opposed to crossing his land and to do so would jeopardize mature oak trees which populate the route the pipe would take. The CFS generated seems very small and I wonder if there is not an alternative that would be cheaper and less disruptive. I would ask that we meet soon on this matter as I would like to go to the council with this as a separate item prior to or simultaneous with the final plat item. The final plat item could be separated from the consent agenda and be heard after the other matter the same night. I look forward to meeting soon on this matter. Sincerely, ward R. Kyllo HRK/kcd * ... LAND SPECIALISTS ... 4801 West 81st Street • Suite 101 • Minneapolis, Minnesota 55437 • (612) 893-1001 Agenda Information Memo August 17, 1993, City Council Meeting RECEIVE BIDS/AWARD CONTRACT (TH 149 & NORTHWEST PKWY) Q. Contract 93-06, Receive Bids/Award Contract (TH 149 & Northwest Parkway - Intersection & Signal Improvements)--At 10:30 a.m. on Tuesday, August 10, formal bids were received for the intersection improvements and signalization of TH 149 (Dodd Road) with Northwest Parkway & O'Neil Drive. Enclosed on page C j is a tabulation of the bids received with a comparison of the low bidder to the Engineer's estimate based on completed detailed plans and specifications as well as the estimate contained in the feasibility report presented at the public hearing held on March 2, 1993. All bids will be reviewed for compliance with the bid specification documents and any irregularities will be specifically addressed at the August 17 meeting if appropriate. Although the City Council has approved the Cost Participation Agreements with MnDOT at the meeting on August 3, they must be counterexecuted by MnDOT before formal contract award by the City. ACTION TO BE CONSIDERED ON THIS ITEM: Receive the bids and award Contract 93-06 (TH 149 & Northwest Parkway - Intersection & Signal Improvements) along with authorizing the Mayor and City Clerk to execute all related contract documents contingent upon counterexecution of the Joint Participation Agreements by MnDOT. _city of eagan T.H. 149 & NORTHWEST PARKWAY PROJECT #624 CONTRACT #93-06 EAGAN, MN. BID DATE: TUESDAY, AUGUST 10, 1993 BID TIME: 10:30 A.M. CONTRACTORS TOTAL BASE BID 1. Valley Paving $ 260,563.30 2. Bituminous Roadways $ 276,851.00 LOW BID $ 260,563.30 Feasibility Report Estimate $ 276,800.00 % Over (+) Under (-) -05.86% Engineer's Estimate $ 277,800.00 % Over (4-) Under (-) -06.20% 6f Agenda Information Memo August 17, 1993, City Council Meeting nolicgli =Mo.. VACATION/KNOB HILL PROFESSIONAL PARK A. Vacate Drainage & Utility Easements (Lots 1-5 & 8-12, Block 1, Knob Hill Professional Park)—On July 20, the City Council received a petition from the developer of the proposed Signal Point Addition requesting the vacation of underlying common lot drainage and utility easements as described above. The Council scheduled a public hearing to be held on August 17 to formally present and discuss any concerns associated with this request. Enclosed on page 6"; is a legal description and a location map referencing the easements in question. All notices have been published in the legal newspaper and sent to all affected property owners and potentially interested utility companies. As of this date, the staff has not received any objections to the proposed vacation subject to replacement easements being dedicated with the final plat of the Signal Point Addition. However, this final plat is not in order for formal Council approval yet. Therefore,it is recommended that the public hearing be closed and that the approval of the vacation be continued to be considered concurrently with the final plat approval at a future Council meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and continue consideration of vacating drainage and utility easements over Lots 1-5 and 8-12, Block 1, Knob Hill Professional Park, as described until a future Council meeting to be considered concurrently with the final plat approval for the Signal Point Addition. (i) KNOB ., , HILL PROFESSIONAL PARK ' �? •:f' ESTATES I ; li:i.t.T(.�' ¢STATE.__ J ", Lam_ �ll •r r T .�., i --,- r . .; PILOT KNOB ROAD NC, _! i I. ' AM earl Ant if Si err of Sec V,T 5?R t! w•: The ter/rot of Se*al ►w• ■ - .r.....+ ' , /1 n w in t(f�7 Rtl,J 1 •?} ; III 1 11 esrM+MbMnebansn,. c t ` `I •w d Seey.Y.'t yeti. ti. 'ta v 1 1 ; y i •! r . A,.d.N.. �''C• i --., .. `-�` a! .w-; I G •n t � 4 , i a • 4 41 I W e,,rrwnliir..n�a./14 by Rers/nrhen • , ; ` + ♦ I ! ' J &whss.#hr,- AIr fV!!i, .+"Ar 'vr Il .,,-'a,.:4t- '.' 3 r♦, n. V.. w,rr ehew•n U• fitdffRRe t3,i•►� .�. �� I A"M/p�"nr y � I y ,:� r ` \ i t: fi _ fil! :.tie�w~I :ili �'r rf t ~ ♦ i' i' ., . ...t t + t+ Dr.rb 4gb!r•e<nrr he re.•re ., • I.Detr/r Ce••• .1 VICINITY NAP f I 1 2, _ I I wIn r•wn Nate ' Iiu' 1 w rw• r2: 11 ;.ii .11::::: la :4; i1�i B 'I_ •• •, �' +A,r rr1 +f, :i II Li •a ii q braly S/rr!•n w.e/n u+hJJ e!Arrwor '. , I e•h 1 s�ii. ,nd.re/rl enir M/r,n.ny/rl/•nrr.s•.d.e +/rrl•n wvdA1 Mee✓e•nI.J/rer/Mr. 1 r1• w ', �Pi • `e.kt 1 elMrrrcr<nd relyd en/Ar Pt•/ t I I , NgCMOS—KNUTSON ASSOCIATES. INC. AN** t••••1 1•1 ••• c •••t••011 !1 WAS A 11►O 1 • Legal Description of - Easements to be vacated All of the drainage and utility easements over and. across Lots 1 through 5 and Lots 8 through 12, Block 1, KNOB HILL PROFESSIONAL PARK, as dedicated in said plat. • • (4, 3 Agenda Information Memo August 17, 1993, City Council Meeting VACATION/OUTLOT A, SAFARI 0 EAGAN ADDITION B. Vacate Public Trail Right-of-Way, Outlot A, Safari @ Eagan Addition—On July 20, the City Council received a petition to vacate a 50' wide trailway easement/right-of-way adjacent to slae west line of Outlot A, Safari @ Eagan Addition, as shown and described on page (pS . A public hearing was scheduled for August 17 to formally discuss this request. All notices have been published in the legal newspaper and sent to all potentially affected property owners and utility companies. As of this date, staff has not received any objections to this request. This trailway dedication was provided with the original plat as a part of an early Parks Master Plan for a horse bridle path which has subsequently been deleted. The Parks Department has indicated they no longer have a need for this trailway. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of a trailway easement/right-of-way as described and authorize the Mayor and City Clerk to execute all related documents. . . - . Pr-oposec Vacation s AT EAGAN I ... SAFARI NOM i le M. so 110/11 OM00.ha M M Mt Mlt1 M M M IM 0/.M �" I I ale.�s N a'g'se w s " i ;" ;; ; I i : _ d el L. .4 .- -1111410 h/ To'ISE VACATED . 41 . a ..,t i M --—1 r: O U T LO T A •s-I �,. 2I w, re :Ire �" �»� of N _ —.-- La° E ' %`'�M R_—M4�__ wttl ,/ i " • l►, I a A. :41 I / R BOULEVARD G of Pi 3; ' r 1, s —-"--- :.:IF:: I 2 i I / JO - ••;..• g i tali' 1.LI 1 :I / •±, 1,-. I i ' I a 51 1.-- • 1 ::f. :::: 1 3 i 0, /,/ 1;9 0 a ...._ ::::::::: g • a fit CI / %:'7'2::::: ti 1 r-. ----- :.::;..:. 4 i f 7 - J. ter$ ':*`'' •e y i M I se z/ � li !I 2 _ \--O C ‘( M 21 / ,LIID 1 ! 1 - --L ----- ------ - -t t t CLIFF ROAD) C.S.A.H. NO. '12 e 3_____ i, _�•,IL_Ji 1 , / �� ,4 •ssS'�r ..+�� .• R .. __. 1317.110 Nts! i.1 taw..+w..,et w.+e►,.J wow Mt I we 0/,N. Kt ttlt,3F t�'.'t." ::.,.4.H. r4c'.. 32 1 E : A 0 WI I I ILL- I I I \ PROPOSE VACATION OF TRAILMY ,N That part of the Trailway as platted in SAFARI AT EAGAN, according to the recorded plat thereof, Dakota County, Minnesota, NORTH lying westerly of Outlot A, said SAFARI AT EAGAN and lying northerly of Cliff Road (C.S.A.H. No. 32) . t _ Said plat of SAFARI AT SAGAN was filed in the County Recorder's office on March 23,1982, as Document No. 598461. Oca1 ,w /1111* 'S r Agenda Information Memo August 17, 1993 City Council Meeting • PAIRITIMS51 CVB APPOINTMENTS A. Appointment, City Representatives for Eagan Convention and Visitors Bureau Board of Directors--As a part of the agreement between the City of Eagan and Northern Dakota County Chamber of Commerce creating the Eagan Convention and Visitors Bureau, the Board of Directors is.being established of which two members are to be appointed by the Eagan City Council. For the agreement language relative to this item, please refer to page There are no restrictions on who the City may choose to appoint to these positions. It should be noted, however, that at the time of review by the Economic Development Commission, the commission recommended that at least one of the members appointed by the City be a member of the Economic Development Commission. While no specific recommendation was given by the EDC as to who among the members should be considered, possible candidates could be Chair Eldon Johnson or Vice Chair Cathy Clark- Matuszek. Other parties which may be considered by the City Council for appointment to the board would include a member of the City Council, the Community Development Director or another member of the City staff. ACTION TO BE CONSIDERED ON THIS ITEM: To appoint two City representatives to the Board of Directors for the Eagan Convention and Visitors Bureau. • (( .arm nT .• a.£' -`-•#'" �4 sMme'y '� "' �'�b`• r t � t CITY OF. EAR" �. $ DAKOTA COUNTY FIBER O!' COMMERCEI ' ' ISI S Bo._ ,AGREEMENT AG is m4 ' d';entered into this day a * a 1993, by of ?between e= - t OF EAGAN,. a Minneso _ x= , , r 1 cord»ration °"city } 3 I TA COUNTY" ` , F MN 9 - 2 a c tea e amber . + H , Under the az f f E �nne to Statut ,-F a ° , 19 }, the . City by;O '� , , l l lodgin . �S= ' s lei convention and s ea .purpose d a City ' "e to *t an . , : K '. i Y k } f a ��:�, ��, � t> �, �� 4 shed and will-„ ne�:n �y {r :. � the convents ,atnd visitors convention "�" ' Bureau ("Bureau") for tom` rketing the city at� a tourist ;• St and' convention center.; and a r RE kS, accepting the se ices ' 'the Bureau, to tretS. `the' city ae t ±t ri and convention center.. is desirous#af:, re U it in s order ',efficiently and effectively promote` the city�4t $** and tc► , convention ;business; and WHEREAS, ' the Bureau is capable of handling all ie% - by the purpose of marketing the City a e a ,t, , k>et ° f P t ±a" ...City for� y , nvention center; and s WHEREAS, to provide for t'tae."merketing. of the city as at tourist and convn.tin :center, it is in the best interest of the City to . enter 'i ito this Agreement, HOTHEREFORE, in co)-e deraticon . . of ' the foregoing facts, the r �' parties hereto agree ehtIfoi.loWs: 1 C Y Pn U , - , nreetu.Created The Chamber a� ,� ee to maintain a ;.y u to be known as Tie Ewan Con 1 sae d; Visitors' Bureau {"Bureau") . Th ��u ;shall. ... . Board . of Directors rs o � at least' 9 44'k-ri,;:intlic-- ** o � ' #��n .12 ersons. Th+e B tiard,of Direct , lxttd � t y t} a htaed b the Eagan City Counci . ter *i *tngw .. =a l al '4)-' ;off.' whom hall live or work " + Cit of " shall be ADO oi�nted I' the'chamber. The .y$.$ "' shall shave the power to `:hire :staff i� lease, rent or s , a equipment or space as, required t rry : ►t. its obliq, WOO., otr.is� Cgnve. ei� � The Bureau shall develop..., a rd, administer : r a � ,'' advance a the economic a> act .:o purism and ;b vent business in the City by attracting,. Visitors, c a�tior tin at trade shows and other , 'like events. The``= Au t€ t11 d glop and administer a b . , ,t', '',-" ::`,".'''t;'r:-"t-'''',- ' p1/4 ,,, ,, , , . . _,_.,‘,,-, ,,;...,,,I.,,,,,,.,„::,,:::,..,,„ ,,,,, ,i. .. ,..: ., -, F Agenda Information Memo August 17, 1993, City Council Meeting RECEIVE BIDS/AWARD CONTRACT (HAWTHORNE WOODS 3RD ADDN), B. Contract 93-10, Receive Bids/Award Contract (Hawthorne Woods 3rd dition - Utilities)--On August 3, the City Council received the bids contained on page ca. for the above-referenced contract but continued consideration of contract award until the final plat for the Hawthorne Woods 3rd Addition was formally approved. If this action takes place previously under Consent Agenda Item H, it would now be appropriate for the City Council to consider awarding the contract to the lowest responsible bidder. If for some reason the final plat is not in order for formal Council approval, consideration of contract award should be continued accordingly. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 93-10 (Hawthorne Woods 3rd Addition - Utilities) and award the contract to the lowest responsible bidder (subject to final plat approval, if appropriate) and authorize the Mayor and City Clerk to execute all related documents. • t { ,rk _,', *tr'. . a- 6 ; ." NE WOODS 3RD ADDITION PROJECT#650 CONTRACT 10 EAi � } '') f6{' 44 Tye' K . TOT k AS E 8)D C t ACTORS S 1 {i pf(d 1. 51,4 5.Metr© Utilittes , V 263©0 1. lConte► 9 , .$ :" Northdae 3, Dave Perkins 102145.OE) BID $ 51,465.010 , Feasibility Report Estimate $ es 730.00 Over (+) Under (..) +10.13'96 c Engineer's Estimate % Over (+) Under (.) +01 .9396 ,- ° $ 3 t• a . . +,""�rta .. Asa" :�. ,�..- • Agenda Information Memo August 17, 1993 City Council Meeting :. ENDORSEMENT/COMMUNITY VALUES A. Endorsement of Community Values,Eagan Community Partnership Forum/Leadership Group--The City has received a request from Dr.Thomas F. Wilson and Reverend George Martin, representing the Eagan Community Partnership Forum/Leadership Group, for approximately seven minutes of time before the Eagan City Council. Dr. Wilson and Reverend Martin wish to present to the Council a set of community values which were identified by the group. They are seeking endorsement of the Council for the values and for their effort t identify and spread them within the City of Eagan. Enclosed on pages through is a copy of a memo from Dr. Wilson and Reverend Martin. Attached to that memo is a description of the Eagan community values they wish to present along with a plan of action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an endorsement of the Eagan community values and program as presented by the Eagan Community Partnership Forum/Leadership Group. • • A MEM A EL 1 NI Et MI I1 III\ 1 \MI = I IN ME - MINN V =■r 111111111111 I H=GH SCHOOL Dr.Thomas F.Wilson,Principal 4185 BRADDOCK TRAIL EAGAN,MINNESOTA 55123 - Phone 612/683-6900 Fax 612/683-6910 TO: Mr.Tom Hedges and the Eagan City Council FROM: Dr. Thomas F. Wilson Reverend George Martin SUBJECT: Sharing Eagan Community Values DATE: August 2, 1993 Attached to this memorandum is a document which outlines a set of commonly held values for the community we call Eagan. These values have been identified by a group of Eagan citizens working over a period of several months. We are officially requesting approximately seven minutes of time at the City Council meeting on August 17, 1993,to present these values to the City Council and to receive the endorsement of the council for these values and our efforts to inculcate them within our community. We hope to accomplish this through school student government organizations, Sunday school classes, scouting groups,the Eagan Athletic Association, and the like. With endorsements from City Council,as well as school boards and other governing organizations to for youth groups,we believe these values can be widely distributed and uniformly held by youth in our community. Tom Wilson can be reached at 683-6902 and George Martin can be reached at 681-0219. May we hear from you at your earliest opportunity? Thanks in advance for your time and consideration. TF W 1COMM/FORUM/BD/MTG/RQST.TFW INDEPENDENT SCHOOL DISTRICT 196-Rosemount,Apple Valley,Eagan r1 EAGAN COMMUNITY VALUES To Whom It May Concern: During the 1991-92 school year,the Eagan Ministerium and Eagan High School Principal Tom Wilson met on several occasions to discuss common needs,concerns,issues, and ideas regarding our community. From those meetings emerged a consensus that we could be effective by working together to help instill positive,commonly held values among the young people of our community. To get that process under way,the Eagan Community Partnership Forum was established, and over 100 citizens and officials from the City of Eagan attended various meetings to discuss strategies and implementation plans. That group eventually was sponsored by The Eagan Foundation,Inc. The Forum also spun off a leadership group to develop ideas and bring those ideas back to the larger membership. The leadership group included the following members: Reverend George Martin,Pastor,Chair Sarah Gustafson,Pinewood Elementary School Tom Wilson,Principal of Eagan High School Liz Waters,Northview Elementary School Jonathan Luebbers,Student at Eagan High School Kathy Streitz,Woodland Elementary School Larry Wenzel,businessman JoAnn Jurgens,Deerwood Elementary School Kate Lachenmayer,parent Jeanne Leighton,Oak Ridge Elementary School Rudy DeLuca,Principal of Metcalf Junior High Pat Egan,Thomas Lake Elementary School Carolyn Cochran,parent Robin Elser,Glacier Hills Elementary School Reverend Jim Borgschatz,Pastor Cathy Woelfel,Dakota Hills Middle School Ted Wachter,Eagan City Council Mike Vruno,Dakota Hills Middle School Somali Amata,parent Rita Anderson,Eagan High School Dorothy Peterson,Eagan Parks and Rec Jim Lynch,Eagan High School Paul Krause,Citizen Jonathan Luebbers,student,Eagan High School Working diligently over a period of several months,the Eagan Community Partnership Forum leadership group developed several positive themes or values, and assigned each of those values to a month during the year. The values and the months were identified together as follows: September: Respect Self,Other People, and Property October: Citizenship November: Responsibility December: Service January: Cultural Values and Diversity February: Neighborliness and Friendliness March: Manners April: Positive Attitude May: Community June: Teamwork July: Cooperative Behavior August: Leadership Once the values for each month were identified,we convened a group of teachers who teach and live in the City of Eagan. These teachers/parents developed a number of implementation ideas for each of the values. It was agreed that we would seek endorsement of these values by the Eagan City Council,the school boards of the three school districts that serve Eagan students,by each of the churches within our community,by the city recreation commission,by the Eagan Athletic Association,and by any other youth groups within our community. To implement these ideas each month,we called together 11 different teachers who teach in Eagan and who live in Eagan to help generate implementation suggestions. Those ideas associated with each of the 12 months are identified in subsequent pages. We invite you to review them and think about what strategies you might follow in your own organization to help with their implementation and eventual adoption by the young people we serve. 1 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM SEPTEMBER: RESPECT SELF, OTHER PEOPLE, AND PROPERTY The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. The organization leader(i.e.,the principal,the teacher,the Sunday school teacher,the scout leader,the recreation program leader)is encouraged to announce that September is "Respect Self, Others,and Property" month. The announcement should also encourage young people and adult leaders to seek ways to play out this theme. 2. Leaders are encouraged to conduct"rap sessions in which the importance of respecting self, other people, and property is discussed,analyzed,defended,and encouraged. 3. Teachers could assign book lists on this topic for student reading. 4. Sunday school leaders could cite various scriptures supporting the concept. 5. Students could gather newspaper or magazine articles which show examples of implementing this theme. 6. Student government groups in schools could be involved,developing banners,setting the school theme for the month,and creating rewards for examples of implementation of the value. 7. Speakers Bureau speakers could be contacted to speak to groups about this. 8. Music could be used to emphasize the theme--sharing songs among and between schools and organizations and emphasizing Friday songs. 9. School and other group newsletters could carry the monthly theme home to parents. 10. Resources within elementary schools to carry out this theme include skill streaming to the elementary school child, skill streaming in early childhood,duso,Project Charlie,esteem builders,team up,creative conflict resolution,and teaching tolerance. 11. Students could be requested to take the idea home and get parent examples of how this theme is carried out by parents. 12. Social studies teachers could choose films,video tapes,and textbook material that show good examples of emphasis of the theme. 13. Secondary teachers could promote the "Triangle of Respect"and post the triangle in all classrooms People Self Property 2 1 14. Leaders could emphasize the importance of protecting public property as well as personal property; i.e.,the schools,the churches,the city buildings,business buildings, automobiles, and the like. 15. Students could be encouraged to intervene with others when they see examples of violation of self, others, and property. • 3 "13 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM OCTOBER: CITIZENSHIP The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Emphasize fire prevention and safety. 2. Focus on senior citizen activity. 3. Develop service projects--as classes, Sunday school groups,student government groups, recreational groups,and the like. 4. Implement a peer mediation program to help young people learn the methodology and the benefits of resolving conflict peacefully. 5. Initiate a community cleanup program. 6. Students could write letters to senior citizens,legislators,community helpers,community leaders, school and government officials. 7. A "Discover Eagan"project could be initiated in classrooms using the city directory to learn about agencies within the city. Groups could emphasize UNICEF at Halloween time. 8. A third grade unit on Eagan could include emphasis of citizenship. 9. Government and civics classes could initiate projects promoting student participation in Eagan city government and school district government. 10. Students could be encouraged or required to attend city council meetings, school board meetings,and meetings of the Dakota County commissioners. 11. Local government officials could be brought into classrooms to speak. 4 Lij EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM NOVEMBER: RESPONSIBILITY The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Students could be assigned homework on being responsible for your own learning. 2. Establish responsibility charts in elementary classrooms indicating which students had accepted responsibility for activities identified by teachers. 3. Students could be encouraged to work as peer tutors or peer mentors. Students could be assigned study buddies or buddy classes. 4. Students could initiate canned food drives to help with a responsibility towards others less fortunate than them. 5. Student government groups could initiate prizes and/or awards for individuals who show special regard for responsibility. 6. Secondary teachers could take their classes to elementary schools or bring elementary school classes to the secondary schools. 7. Secondary students in advanced composition could write children's books emphasizing the responsibility theme. Secondary teachers could use the children's books project as a way of emphasizing student responsibility for passing good values on to young students. 8. Teachers could develop mentor/mentee programs between older and younger students or between students at any given age or grade level. 9. Seniors could adopt freshmen,helping them to structure their lives and find positive ways to be successful in school. 5 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM DECEMBER: SERVICE The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Youth groups could become involved in service projects such as Armful of Love,Toys for Tots, and sock and mitten trees. 2. Volunteers from Red Cross,the scouts,and other service-oriented groups could be encouraged to speak in classrooms. 3. Students could join any of these groups and get involved with their projects. 4. Students could visit nursing homes,hospitals,and other places where vulnerable people need assistance or time from young people. 5. Teachers could encourage students to develop lists of duties that might help cooks, custodians,clerks,and others with their jobs. 6. Student governments could initiate discussion of the possibility of making service and volunteerism part of the requirement of graduation from high school. 7. School groups and church groups could coordinate activity with the churches that have established some volunteering schedules already. • 8. Student government groups could provide after-school service time for younger students to volunteer with learning projects and supervision requirements. 9. Christmas projects such as food drives,adopting families,adopting children from other lands could be initiated either through classes or student government groups. 6 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM JANUARY: CULTURAL VALUES AND DIVERSITY The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Teachers could make a special effort to emphasize news from around the world and news involving people of other races and colors. 2. Speaker Bureau representatives could come to schools classrooms and other youth groups to talk about culturally diverse activities. 3. Lyceums could be scheduled in schools to hear presentations from or about minority leaders and activities. 4. Students could develop yearly calendars which especially emphasize contributions by members of minority cultures to our society. 5. Dr. Martin Luther King Day can be celebrated in many ways by schools and other youth groups, including speakers,plays, music, and student-developed activities. 7 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM FEBRUARY: NEIGHBORLINESS AND FRIENDLINESS The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Write Valentines cards to veterans,senior citizens,people in shelters,and others less fortunate. 2. Organize a book swap with spare books to the crisis nursery and to shelters. 3. Initiate a Travel-Mates Program—send stuffed animals to others around the country or world. 4. Bring community members into the schools and church or youth groups to read to students. 5. Encourage crime watch programs,and encourage parents to sign up for them. 6. Encourage school-police liaison programs,the DARE program,and school resource officers. Become acquainted with the officers in those programs. 7. Develop assignments within classrooms to write letters to neighbors of the school and to students' neighbors. • 8 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM MARCH: MANNERS The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Choose books and stories for student reading which emphasize the use of appropriate manners. 2. Do skits and role playing in classrooms,presenting difficult situations where manners make a positive contribution. 3. Use the lollipop dragon for teaching manners to young students. 4. Choose films, videos, and film strips which focus on use of manners. 5. Talk with students and parents about the influence of positive parenting in developing manners with young people. 6. Use Project Charlie as a special medium for focusing on manners. 7. School teachers,principals, Sunday school teachers, and other youth leaders can be reminded about the importance of modeling good manners with each other and with students. 8. Team up the parents through newsletters and telephone calls to ensure that all adults are emphasizing manners and attitudes. 9. Focus on praise, especially praise in private for older students,to avoid embarrassment for positive rewards. 10. Emphasize rewards, such as phone calls to home, talking to students in private,or calling students to the office for rewards for positive manners. 9 n EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM APRIL: POSITIVE ATTITUDE The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Contact parents about the importance of good parent attitudes and encouraging their children to exhibit positive attitudes. 2. Do daily affirmations of good attitudes on the schools news,in the hallways,and in classrooms from students,teachers,and others. 3. Emphasize the role of good attitudes through Project Charlie and reward students for showing those good attitudes. 4. Display positive attitude quotes and sayings on the school news and in posters. 5. Encourage students to develop or display their own positive thoughts,creating rewards systems and incentives as well as contests for doing so. - 6. Emphasize role modeling and good attitudes from teachers,pastors,and other leaders. 7. Encourage student governments to practice good attitudes in their school and encourage discussions about that in classrooms. 10 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM MAY: COMMUNITY The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Teach students how to use the phone book to find resources within our community. 2. Establish a community fair which would include speakers coming into the classrooms. 3. Get students involved in Arbor Day,helping young people understand the importance of beautifying the community. 4. Get students to the Dakota County Humane Society,to senior citizens'buildings,to other schools and other churches in order to learn more about their community. 5. Develop an Eagan Olympics which would allow students from different neighborhoods or developments to form teams and compete with each other to the good of the community. 6. Promote neighborhood or development organizational meetings,encouraging students to get their parents involved in planning quality neighborhood activities. 7. Encourage cul-de-sac gatherings,progressive dinners, and other community activities that bring neighbors together to become friends. 11 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM JUNE: TEAMWORK The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Work on plans to close out the school year using teamwork. 2. Develop recognition activities closing the year that emphasize teamwork. 3. Set up an awards assemblies and/or class parties that require students,teachers,and other school people to plan them together as a team. 4. Connect students with the Eagan Athletic Association,encouraging them to work with their coaches to promote teamwork within the summer programs. 5. Establish a workshop for EAA coaches to promote teamwork even as they compete with each other. 6. Develop a workbook with activities for future references throughout the summer. 12 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM JULY: COOPERATIVE BEHAVIOR The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Develop neighborhood groups to clean up and beautify the neighborhood. 2. Work with community leaders to develop a July 4 festival which fills the time between the parade in the morning and the fireworks at night. 3. Turn to coaches—both school and community--to speak to youth groups about the importance of cooperative behavior in everything we do. - 4. Emphasize scriptural references to the importance of cooperative behavior in various bible schools. 5. Organize games within the city recreation program that require young people to cooperate in order for the game to work (suggest the electric fence game). 6. Establish activities and experimental learning that require cooperative behavior such as "the trust fall." 13 EAGAN COMMUNITY VALUES EAGAN COMMUNITY PARTNERSHIP FORUM AUGUST: LEADERSHIP The Eagan Community Partnership Forum encourages those who work with youth to find some means of implementing this month's values theme into the activities of your group for this month. Suggestions include the following: 1. Church leaders could focus on this theme: a way to approach Sunday school teacher recruitment. 2. Principal's "back to school" address could focus on topic. 3. As some sports draw to a close and others begin,this could be a focus as far as role modeling fair play, good sportsmanship,etc. • • TFWICOMM FO RUM'.COMMNALUES/1NPO.7FW 14 Agenda Information Memo August 17, 1993 City Council Meeting VARIANCE/SUNSET HOMES/ST FRANCIS WOOD 4TH ADDITION SIDE YARD SETBACK B. Variance, Sunset Homes Corporation,of 20'to the sideyard setback to the dwelling unit for Lots 5-7, Block 1, Lot 1,Block 2, and Lots 2-6, Block 3, St. Francis Wood 4th Addition, located in the SE 1/4 of Sec 15--An application has been received of Sunset Homes Corporation for variances of 20' to the 30' sideyard setback for the properties referenced above in the St. Francis Woods 4th Addition. For additional information with respect to this application,pleas efer to the o unity Development Department staff report which is enclosed on pages aothrough s for your review. City Code requires that a hardship be demonstrated which is unique to the property to form the basis for a variance. The applicant has provided no hardship in this case. Financial considerations are not considered to be a hardship for purposes of the code. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a variance of 20' to the 30' side yard setback for Sunset Homes Corporation for Lots 5-7, Block 1, Lot 1, Block 2, and Lots 2-6, Block 3, St. Francis Wood 4th Addition as presented. 1 SUBJECT: VARIANCE APPLICANT: SUNSET HOMES CORPORATION LOCATION: SE QUARTER SECTION 15 EXISTING ZONING: R-3 (TOWNHOUSE) DATE OF PUBLIC HEARING: AUGUST 17, 1993 DATE OF REPORT: AUGUST 11, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Variance of 20' to the required dwelling unit side yard setback of 30' for Lots 5, 6, and 7, Block 1; Lot 1, Block 2, and Lots 2 through 6, Block 3, St. Francis Wood 4th Addition located west of Lexington Avenue and south of Duckwood Drive in the SE Quarter of Section 15. This property was originally approved for townhomes and platted in 1985; however,construction never took place. COMMENTS: The property is zoned R-3 (Townhomes) which allow a maximum density of 7.2 units/acre, similar to the density of Boulder Ridge Townhomes south of Diffley Road at Thomas Lake Road. Sunset Homes Corporation is proposing eight buildings on nine lots with a total unit count of 49 and a site density of approximately 7.7 units/acre. As proposed, each building requires a Variance to the side yard setback for the dwelling unit. The applicant has not provided an explanation of hardship for these setback variances. An eight-unit building is proposed to cross the common lot line of Lots 5 and 6, Block 1. A lot combination of these two lots will be required prior to the City issuing a building permit for this particular building. In addition, each lot on Block 3 shares a common drive with the adjacent lot. Easement documents shall be prepared and submitted to the City illustrating the shared access easement over each of these private driveways. Sanitary sewer and watermain exist along the common lot line between Lots 5 & 6, Block 3,within a 25'wide utility easement. The existing sanitary sewer along this alignment is 15- 20' deep. Without a proposed grading plan and building elevations, a Variance to the 30' building setback cannot be supported. g If approved, this Variance shall be subject to the following: 1. A lot combination between Lots 5 and 6,Block 1,shall occur prior to the issuance of a building permit by the City. 2. The applicant shall provide the City with easement documents providing cross- easement access easements for each building on Block 3. 3. All applicable City Code requirements must be met. 4. Provide a Certificate of Survey showing the as-constructed location of the existing watermain and sanitary sewer in relation to the 25' utility easement along the common lot line between Lots 5 & 6, Block 3. 5. A 71/2' minimum and 10' maximum ground cover is required along the existing watermain along the common lot line between Lots 5 & 6, Block 3. 6. The existing drainage and utility easement along the common lot line between Lots 5 & 6, Block 1, requires vacation by the City prior to building permit issuance. 7. The bottom of the footings for the proposed buildings on Lots 5 & 6, Block 3, cannot encroach within a 1:1 backslope as measured from the invert from the existing sanitary sewer or the watermain, whichever distance is greater from the common lot line. • . . CO. ROAD NO. 43 • . (LEXINGTON AVENUE) . S OM'443" E 403.70 It r.5 a ! .– .I..5 1. T.— t ——---I- -------/*e■ I! \\I–, • es.':: . 0 CI 44171 4 0 o 1 . -•< . .0, ..... . -... , a ..7/0,0:7:.,,,I. ._2_-2– • ac f . 0 1 -.. 0... 1 Cvi i ■•S I . (X I 1 . --11 -, ...., 0 : L 1 ...tuft._ .° -I, . • si‘z,..b ! , t t.. erl --I to .• %, d V i'' 9 in 5.1 ._. 41" ' ' , ut . ' I- i . 0 ai L . . _ _ = w ., I i it 2. I Y •■•■■1 : 1 t° 1 • bt , wi ,c, . • 133 01 a t., 41 a • .1.- / 0 ■ , 0 - ABBEY • WAY '166C, v.- 9 . - a_1 _.—-\ • \ J-ii-u11-k., 13 .: .. eali itti 1 0 I? rL__FL__: •. -• . .• i i n ,,, ••••-..., --• MI a 1 b, 3 01'40'4$ t 175.00 i .p.-: i: .• (f) ..m. 1 " SI . -9 1 Agenda Information Memo August 17, 1993 City Council Meeting SPECIAL USE PERMIT/STEININGER CONSTRUCTION CONCRETE PROCESSING C. Special Use Permit, Steininger Construction Company, renewal to allow continued concrete recycling processing and stockpiling on PID #10-01300-012-26 located in the NW 1/4 of Sec. 13--An application has been received to renew the special use permit for Steininger Construction Company to allow the continuation of their concrete processing • facility at the above referenced location. For additional information with respect to this item, please refer to the Community Development Department staff report which is enclosed on page 0 througlle)._for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the renewal of the special use permit for Steininger Construction Company to allow continued concrete recycling, processing and stockpiling on PID #10-01300-012-26 as presented. SUBJECT: SPECIAL USE PERMIT (RENEWAL) APPLICANT: STEININGER CONSTRUCTION LOCATION: NW QUARTER SECTION 13 EXISTING ZONING: PD/L-1 (PLANNED DEVELOPMENT/LIGHT INDUSTRIAL) DATE OF PUBLIC HEARING: AUGUST 17, 1993 DATE OF REPORT: AUGUST 10, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Special Use Permit renewal to allow for the continued use of 3.5 acres of undeveloped Industrial land for a concrete recycling processing and stockpiling facility located west of Highway 149,south of Yankee Doodle Road, in the NW quarter of Section 13. COMMENTS: The applicant initially received City Council approval for this use on July 18, 1989 subject to annual review as well as other conditions which have been met. The applicant's permit was renewed by the City Council on July 10, 1990, July 16, 1991, and August 4, 1992. Staff is not aware of any complaints regarding this operation. The operation involves rubble concrete. When the concrete has accumulated to 20,000 cubic yards, a crushing plant is bought to the site to reduce the rubble to reusable Class 5 aggregate. The operation utilizes approximately one acre of the 3.5 acre site owned by Gopher Smelting. If renewed, this Special Use Permit shall be subject to the following conditions: 1. Dust control procedures shall be utilized. 2. Hours of operation shall be limited to 7:00 a.m. 7:00 p.m., Monday thru Saturday. 3. The operation shall be subject to an annual review. If renewal is denied, the applicant will be provided with a six-month notice for termination. 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Vt. 8 ., ..'a. -... . , • • . 1..- .. .. __ _ glom> • • . 1 ELM ..-- ...... LI 1 Agenda Information Memo August 17, 1993 City Council Meeting • REZONING/PRELIMINARY PLAT/MAJESTIC OAKS ADDITION D. Rezoning,Majestic Oaks Addition/James Curry,of approximately 19 AG (Agricultural) acres to R-1 (Single Family) and a Preliminary Plat consisting of 26 lots located along the north side of Cliff Road and the west side of Highway 3 in the SE 1/4 of Sec 25--At its meeting of July 27, 1993, the Advisory Planning Commission considered the above- referenced applications for rezoning and preliminary plat for the Majestic Oaks Addition. For additional information with respect to this application, please retell() the Community Development Department staff report which is enclose on pages C through I C� for your review. Also enclosed on pages 1110 through f/c are the APC minutes relative to this item. Please note that the planning commission is recommending approval of the rezoning and denial of the prelimina plat. A supplemental staff memorandum relative to this item is enclosed on pages jlfhrough / /7 . The Advisory Parks, Recreation and Natural Resources Commission reviewed this item at its meeting of August 5. A memorandum cov rin the recommendation of that commission relative to this item is enclosed on page�(e. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny 1) a rezoning of approximately 19 AG (Agricultural) acres to R-1 (single family) and 2) a preliminary plat for the Majestic Oaks Addition/James Curry consisting of 26 lots located along the north side of Cliff Road and the west side of Highway 3 as presented. �3 SUBJECT: REZONING & PRELIMINARY PLAT MAJESTIC OAKS APPLICANT: JAMES CURRY LOCATION: NW CORNER CLIFF ROAD AND U.S. HWY #3 EXISTING ZONING: AG (AGRICULTURAL) DATE OF PUBLIC HEARING: JULY 27, 1993 DATE OF REPORT: JULY 20, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: Separate applications have been submitted requesting a Rezoning of 20.8 acres from Agricultural to R-1 (Single Family) and a Preliminary Plat of 26 lots located in the NW corner of Cliff Road and U.S. Highway 3 in the SE 1/4 of Section 25. EXISTING CONDITIONS: The site is currently zoned A (Agricultural). Abutting the project on the north is St.Thomas Becket Addition zoned PF(Public Facilities), east across State Highway 3 is zoned R-1, south of this site is Manor Lake Addition zoned R-1, and west is South Oaks Addition zoned R-1. The Comprehensive Guide Plan designates this area as D-1 (Single Family Residential, 0-3 units/acre.) The site is moderately hilly and has many mature trees, including large oaks. The very eastern corner of Hay Lake is located in the extreme northwest corner of this property. Pond LP-47 is located across along the northeast corner, Highway 3 and Pond 12-31 are located in the extreme southeast corner of the site north of Cliff Road and west of Highway 3. An existing manufactured home on the site will need to be removed. The well must be capped according to Dakota County regulations and the septic system must be abandoned. COMMENTS: The applicant is proposing a total of 26 lots on 20.8 acres for a total density of 1.3 units/acre. The lots range in size from 12,000 sq. ft. to 52,080 sq. ft. As proposed, the lots meet the lot width requirement with the exception of Lot 3, Block 1. Lot 3 meets the required 50'width at the right-of-way and widens out toward the rear of the lot where there is ample space for a building pad. L Access is provided in the form of two cul-de-sacs, each over the maximum 500' length requirement. Variances to the cul-de-sac lengths will need to be approved with this plat. Ten lots may take access from the proposed private roads located at the end of each of the cul-de-sacs. An entrance island is located at the point of access along East Greenleaf Drive from which the entire development pins access. Staff is recommending a minimum 3'berm along Highway 3 to help buffer Lots 8, 9, 15, and 16. Lots 17, 18, and 19 are subject to shoreland zoning requirements and shall have a 50' minimum setback from the Ordinary High Water Mark. 9J GRADING/DRAINAGE/EROSION CONTROL: The site is heavily wooded and contains 3 wetlands and considerable variations in topography. The high point of the site is located in the center of the development and it is at elevation 962. The two wetlands along the north edge of this site are at elevation 908. The wetland in the southeast corner of the site is at elevation 920. The preliminary grading plan submitted as a part of this application proposes maximum cuts of 4 feet at the center of the site, and a maximum of 9 feet of fill proposed along the edge of Pond 12-47. Pond LP-47 is a 2-cell pond with the south cell located on this development and the north cell on the St.Thomas Becket Church Addition. The outlet for Pond LP-47 was constructed during the spring of 1993 and it drains to Hay Lake (Pond LP-31). Only backyard areas are shown to drain to Pond LP-47. The development proposes to drain approximately 33 acres of street and front yard areas to the wetland in the northwest corner of the site. This wetland drains to the northwest to Hay Lake (Pond LP-31) which is a pond in the City's Comprehensive Stormwater Management Plan. The development proposes to drain approximately 1.8 acres of street and front yard areas from the south half of this site to an existing 18" storm sewer along the north edge of Cliff Road. The existing 18" storm sewer drains in a westerly direction across East Greenleaf Drive to Pond LP-29. This development will be responsible for providing an outlet for the wetland in the southeast corner of this site to the existing storm sewer in East Greenleaf Drive. The development shall provide a 30 foot buffer strip along the edge of Pond 12-47 and along the north edge of the wetland located in the southeast corner of the site. The 30-foot buffer strip will protect the trees and vegetation along the edge of the pond and help to control erosion. The 30-foot buffer strip shall be measured from the normal water level of the two ponds. The development will be responsible for installing and maintaining erosion control measures in accordance with the City's Erosion/Sediment Control Standards. WATER QUALITY&WETLANDS: This proposed development lies in drainage basin L just south of Hay Lake. The northern two-thirds of the site will drain towards Hay Lake and will require treatment by on-site ponding before discharge to Hay Lake which is a recreationally classified water body. A pond having a minimum wet volume of 1 acre-foot, a surface area of 0.33 acres at the NWL, and a minimum average depth of 3 feet serving all impervious area draining toward Hay Lake and constructed according to NURP design standards is needed. The most recent set of plans do not show this pond. A preliminary design for a pond which meets the above criteria must be received by the water resources coordinator by Thursday July 22 in order for this item to appear on the August Parks Commission agenda. The southern one-third of the site will drain either to a wetland in the southeast corner of the site or off-site to the southwest. The wetland in the southeast corner of the site is not identified in the city's water quality management plan but has adequate treatment capacity q(e. to handle the small amount of drainage it will receive. Runoff leaving the southwest corner of the site will drain to Pond 12-29, a nutrient basin. A cash dedication will be recommended for that portion of the development draining this direction. There are about 4 acres of wetlands on the site. A wetlands inventory and report was required but has not yet been submitted. This report must be submitted for City review and approval by Thursday, July 22. Finally, staff will recommend that no stormwater runoff from impervious surfaces be discharged to Pond 12-47 and that a natural buffer extending 30 feet back from the edge of this wetland be required. UTILITIES: Sanitary sewer of sufficient size, depth and capacity has been stubbed to this development from East Greenleaf Drive. An 8"sanitary sewer at an elevation of 905.9 was stubbed to this site from City Project No. 536, South Oaks Sanitary Sewer & Water Main Improvements, during the late 1980's. The sanitary sewer layout as shown on the preliminary utility plan would connect to the 8"sanitary sewer stub on East Greenleaf Drive and extend northerly and easterly to serve the lots of this development. In the center of this site, the sanitary sewer is shown to be approximately 50 feet deep. The layout as submitted has approximately 8 houses that would have sanitary sewer services that would be over 30 feet deep. For the proposed houses that would have a sanitary sewer service over 30 feet deep, the developer shall construct a parallel shallow sanitary sewer line that will allow the services to connect to it. The shallow sanitary sewer line will then connect to the deep sanitary sewer line. The City has contacted the developer about revising his utility plan to show a sanitary sewer lift station on the north end of the site. The lift station would serve the houses on the north half of the site and then pump the sewage up the hill to the center of the site. This will eliminate the 50 foot deep sanitary sewer line through the center of the site. Water main service of sufficient size, pressure and capacity is readily available from an 8" water main stub in East Greenleaf Drive and from an 8"water main stub in the St. Thomas Becket Church Addition along the north edge of this site. This development shall loop an 8" water main through this site and connect to both stubs. The preliminary utility plan did not show hydrant locations. Hydrants shall be provided on this site to meet the City's hydrant spacing requirements of a 300 foot radius for residential developments. STREETS/ACCESS/CIRCULATION: Public street access to the proposed development is available from East Greenleaf Drive which abuts along the southwest corner of this site. The preliminary site plan does not show any access to Cliff Road to the south or to State TH 3 to the east. The preliminary site plan shows a public street system consisting of two cul-de-sacs and the longest cul-de-sac will be a total length of approximately 900 feet. Two private streets are shown off the ends of the two cul-de-sacs. The private street to the north shall be constructed with B-612 concrete curb and gutter to a width of 20 feet wide face-to- face because it serves five houses. The private street off the east cul-de-sac shall be a 20- foot wide bituminous street that would not need curb and gutter since only four houses are served on this street. The proposed street connection to East Greenleaf Drive shall include a concrete valley gutter. The street connection also is shown to contain a 50-foot long island. EASEMENTS/RIGHT-OF-WAY/PERMITS: Restricted access shall be dedicated along Cliff Road and TH 3. Easements of adequate width shall be dedicated on the final plat for all storm sewer, sanitary sewer and water main lines that are constructed in areas outside of public right-of-way. The depth and number of parallel utility lines will determine the required easement width. The three ponding areas on this site shall dedicate drainage and .. utility easements up to 3 feet above the high water level on the final plat. This development shall be responsible for ensuring that all regulatory agency permits (MPCA, MWCC, MnDept. of Health, MnDOT, Dakota County Highway Department, MnDNR, etc.) are acquired prior to final plat approval. FINANCIAL OBLIGATION - Majestic Oaks Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount Lateral Benefit Sanitary Sewer S.F. 517.80/f.f. 545 f.f. $9.701.00 There are levied assessments with an unpaid balance totaling $68,448 which will be allocated to the lots created by this subdivision. q • CONDITIONS OF PRELIMINARY PLAT APPROVAL FOR MAJESTIC OAKS ADDITION • 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993 shall be complied with: Al,Bl,B2, B4, Cl,C2,Dl,El, Fl, Gl, and Hl. 2. Both cul-de-sacs shall be subject to Variances to allow a greater than 500'length. 3. Lots 17, 18, and 19, Block 1, are subject to all shoreland zoning requirements. 4. A minimum 3' berm along Highway 3 to buffer Lots 8, 9, 15, and 16 shall be constructed. 5. The existing manufactured house must be removed. 6. The existing well shall be capped and the septic system shall be abandoned according to Dakota County regulations. 7. Lot 3, Block 1, shall have a minimum setback of 40' to accommodate the unusual shape of the lot. 8. The development shall not discharge storm water runoff from impervious surfaces to Pond LP-47. 9. This development will be responsible for providing an outlet for the wetland in the southeast corner of the site and the outlet shall connect to the existing storm sewer• in East Greenleaf Drive. 10. The development shall provide a 30-foot buffer strip along the edge of Pond LP-47 and along the north edge of the wetland located in the southeast corner of the site. 11. A water quality treatment pond shall be constructed in the northwest corner of the site and the pond shall have a minimum wet pond volume of 1.0 acre feet, a surface area of 0.33 acres at the NWL, and a minimum average depth of 3 feet. 12. The water main layout shall include a loop through this site from the 8" stub provided by St. Thomas Becket Church to the 8" stub in East Greenleaf Drive. 13. Restricted access shall be dedicated on the final plat along Cliff Road and TH 3. 14. The proposed street connection to East Greenleaf Drive shall include a concrete valley gutter. 9 15. The private street to the north of the north cul-de-sac shall be constructed with B-612 concrete curb and gutter to a width of 20 feet face to face. 16. For the proposed houses that would have a sanitary sewer service over 30 feet deep, the developer shall instead construct a parallel shallow sanitary sewer line to allow the service to connect to it. • STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, In addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to. service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final. plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. • 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included. in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits, 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by.Council action. • H. Other 1. All subdivision,zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25. 1987 September 15. 1987 Revised: July 10. 1990 Revised: February 2. 1993 LTS#5 STANDARD.CON t O� • _ . _ t. t t t I ; r\ • .� / tIly I, 1r �I -�, , r.., . ,to l� \ '°V.i/ \ i \°• t' 111 , o i1i,;s_� ,FA it- Al ,I// a `� 3t I If f I r '�!r; 1 ��-'1.1' 11ru, 1'"�i ///1�`'. _ l �� r I _ �' r \� >�l 1 , 111.1 I I /'1,/ / ay -�l ru,rs-si z� .ly•I�, ,, I� 1 ' - , Ili!: r,l ,I Itlun \�I1� •i ', /,~� �, t�:�=- *a'�" r Ind ++�1 11. / . r ' `° ;Wt, \e.1 /' tr•i: \ \ , (J'�1 \� n ,4:,1111 ,rss _Ir•, .ld ; . , !—.1, ,ems/. /rCrr/r! , ' `_ i .�+ I y '�U^ a -igIlµ`,'\ \_` a •III� ''1\ /�/l r �U111• -'I/` ,' \ v GC 1 M 1y , \ ,�(/'T-_� X511 'It! l ' I 1 ti, , 7_-osio--..- ., , ...,.. , s 1 . --r■I 1 its::::Ffl A 53kt J , 1 f.I t -r r ! 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' •..-- ----I--1"---7.-- , ' II■' ;* 11-1111-1. .. 1'.;:,.......242 . . , CLIFF RD. ,.; ., 1-8P7-84.15 I-V\'.'io , •• -- .i. .14';al.ir r \ . ,.._ . ---', y 882-- 1 4 .....i . r I - 1-- ( • . 1 1 r-----/-,. \ , 1 2" • FIGURE No. 17 STORM SEWER LAYOUT . . . MAP 0 • • . . . • CITY OF • EAGAN 107 . . -. N Pa: a_ Y i 1�� C� T''' 1".`' IA ibo,L.t, frill. 1 A '!/It I 3' c �l1re 3_ 30 -._ - ,p. I PRA , r - ��/ _.inri =E _, " ': �uT'� AUDITOR'S SUM NO.•. i% -_ .r,_Es ..¢7 HURCM �` ca =: : = ■ 4i , r•n�� „, a . I fr.,., i,I tr. `f A.�1.cp w• 11.1. Y*l , C — LL . 1 T,`'�� .0 -au •�•w•��` .M V�.,� alit C-pc = 0-.. - ,;2'pP_ : „F i t....„1„,..LJ11u11 1 18 I I AKESIDE PARK MIME .SCNWANz pri �' `� II PAR /19/9.4-.4,cap tli .� _ i• \ f-; OAK �' @ �1 1N '' POND, qp. 12•h IfilElk 4.C�� ►� ,.7,. PAR' C.. . , io 1;01414fiTiiiel' iihAtai -- 111111P.'U'6•11 ....1'1,.- "1111-41!*/ -.6 ` 1._,_ °� ,; Amp TVA II'i ,�„ 7(.,.10i 4 3► C — E E ' CLIFF RD. 1 11■ tj 5 6 1 ■ .. '4l • SITE t I l .. il ut • FIG. NO. .7 SANITARY -SEWER TRUNK LAYOUT CITY OF • EAGAN • . iog . . , . . • I"- 42.7/8•X) c.. ..4`1.14 . i N ii .„ '411t,CL I :: 0 .\ ... ,, 0 1 i 39.0/58. 1. ,I,Tit I.. . II -- 1 20" •ii■iti ' 1 '1020 liallieummi i (Eli ky'ff I 30 $ • r g.VC:cp ..... ta.41, 45.0/62:01. No.42 •_„r ' 1-4 ;TiT:1411 -.)1:-1.711.11--r-T.114:7 L s ICit* •";.//,i:, 12.)i -• • 14111 :IN , F „.,•-•Z .7,111- ED ii:iiis.ti *-- "... ,,,,i...E.zte..,. ... • 7 . ...,. i ci, CC aii• -.---0:—." 1 ..1 t1 I.. i••'•tr i:...;+A ‘(....;,N'",_,‘‘‘',4ili'rl- 1 - -4 0- I ) i . ••C: 16 la" L2 oZ ,H411 I it 411111 _, I . AKESIDE PVIK bcHW ..... ..... ... - 2. -..., in • 1 59.4 8 0 LAKE lit 755/9-9 iliNIP ... ,1 co Ist;44P/St\ • W;s1V... ,.A',4 s C/11- fIrtiN . . -4:1P4 a '12 tolfa*. 0)L■iat ,.. •1. I 4 1 • ..e&-1 1 • -15,-....1.4.- ,, ,..4.-.1.- €1104. ----. ''. -1441a.W4 4• - , ,,. , ,..7 -II\ ;, , ttS .;""'-';e1 1110 1 er f--- ..1.12... 01 1., "......$,,?.. , 1...t.,, ....,q.., vr,„„, L.,. t 1 sl , l' P r ': Mf init. 2..t 42:.' v' . • 1 SITE wit i CLIFF RD. . ' Ll / • , I - li , / , h____111110) I'll* .. /:-..."1 - ,... . . . , • i . . . FIG. NO. 8 WATER DISTRIBUTION SYSTEM • CITY OF . E A G A N m 9 Page 3/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 MAJESTIC OAKS ADDITION - JAMES CURRY Chairman Voracek opened the next public hearing of the evening regarding a Rezoning of approximately 19 AG (Agricultural) acres to R-1 (Single Family) and a Preliminary Plat consisting of 27 lots located along the north side of Cliff Road and the west side of Highway 3 in the SE 1/4 of Section 25. City Planner Sturm stated that the proposed site is heavily wooded, hilly and contains significant ponds. The building which is currently on the site will be removed. He further stated that the lots would be individually graded in order to minimize tree loss. The proposed density is 1.3 units per acre and all shoreland zoning requirements are met with this proposal. The applicant was not present at this time. Mrs. Peterson, a resident of the South Oaks Addition, stated that she was concerned with the amount of traffic that this development would create. She felt that this particular area could not handle the increased amount of traffic and stated she was opposed to this application. Mrs. Larson, a resident of North Greenleaf Drive, felt that it was unfair to "jam" more homes into this area. She stated that the development to the west of the proposed site has 3/4 acre to 1 acre lots and that the new development should conform to these lot sizes. She stated that she would not be opposed to 12 or 14 homes being built on this land but she could not support the current proposal. Stan Robinson, a resident of East Greenleaf Drive, stated that currently the trees on the proposed site block the smell from the nearby refinery and these trees should be preserved. He was also concerned with the increased amount of traffic. Mr. Larson, a resident of North Greenleaf Drive, commented that this proposal was not in the best interests of the City or its residents. He objected to this kind of planning whereby smaller, starter homes are located next to 3/4 acre to 1 acre lots. Lisa Streff, a resident of East Greenleaf Drive, also felt that the proposed lot sizes were not compatible with the existing area. She was concerned with the increased traffic and was opposed to this proposal. lC Page 4/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 Mary Chamberlain, a resident of East Greenleaf Drive, mentioned that abutting the back of her lot three homes will be located. She felt that there needed to be more of a buffer zone between the developments. She commented that the traffic on Cliff Road is already terrible and this proposed development will only make it worse. She was very much opposed to this proposal. Virginia Sanders, a resident of East Greenleaf Drive, stated that she concurred with the others' comments. She questioned if alternate plans had been looked at. Luke Streef, a resident of East Greenleaf Drive, stated that the congestion onto Cliff Road is currently unbearable and many accidents occur in the area. He also had a concern with the proposed lot sizes. Mark Chamberlain, a resident of East Greenleaf Drive, stated that to fit the existing community the proposed higher priced homes should be located next to the existing development. He felt the site plan should be revised to locate the smaller lots on the east side of the site. Wayne Sanders, a resident of East Greenleaf Drive, was concerned with the increased traffic and the preservation of trees. Brad Swenson, a representative of the applicant, stated that the original site plan included 32 total lots. He stated that they worked with City staff and downsized to 27 lots with the focus being the preservation of the existing trees on the site. He mentioned that the density is very low at 1. 3 units per acre. Mr. Swenson felt that they worked very hard on this application and that it would be a beautiful site when developed. • City Planner Sturm mentioned that the County denied access to Cliff Road and the State denied access to Highway 3. Member Heyl questioned how many proposed homes would be located on 3/4 acre to 1 acre lots. Mr. Swenson answered that the east half of the site will contain the larger lots. He commented that most people now prefer the smaller lots instead of the larger ones. Chairman Voracek asked if the future development would belong to a Homeowners Association. Mr. 'Swenson stated that there will be a Homeowners Association and agreed to a condition stating that the Homeowners Association documents be reviewed by the City Attorney prior to final plat approval. Page 5/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 • Member Hoeft questioned if any other developments in the City had a similar site plan whereby the development consisted of cul-de-sacs accessing onto one street. City Planner Sturm named several areas in the City where there are similar layouts. • Member Hoeft asked City staff when the County proposed to install a traffic signal at the intersection of Cliff Road and Highway 3. Assistant City Engineer Foertsch answered that the City Council has requested the County to accelerate the installment of the traffic signal to the year 1994. He mentioned that typically a development of this size will generate 260 trips per day, including mail trucks, garbage trucks, etc. Member Isberg asked Mr. Swenson if it was possible to redesign the site plan to the existing homeowners satisfaction. Mr. Swenson replied that they had already redesigned the site plan and have already reduced the number of lots. He felt they could not reduce the number any further.. Member Gorman felt that a compromise would be for the applicant to remove one of the smaller lots on the west side of the site. - Member Isberg stated that he was concerned with the compatibility of the proposed development to the existing development. He was also concerned with the increased traffic onto Cliff Road. He believed that reducing the number of the smaller lots on the west side of the property would be a good idea. Member Heyl also stated that removing one lot would make the proposed development more compatible to the homeowners to the west. Heyl moved, Gorman seconded, the motion to approve a Rezoning of approximately 19 AG (Agricultural) acres to R-1 (Single Family) located along the north side of Cliff Road and the west side of Highway 3 in the SE 1/4 of Section 25. All present voted in favor, except Isberg who opposed. Passed 5-1. Assistant City Engineer Foertsch requested that condition #16 be amended to state that the sanitary sewer system be required to eliminate the sewer service risers of greater than 10 feet in depth. Heyl moved, Hoeft seconded, the motion to approve a Preliminary Plat consisting of 27 lots located along the north side of Cliff Road and the west side of Highway 3 in the SE 1/4 of Section 25, subject to the following conditions: (( Q . Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993 shall be complied with: Al, B1, B2, B4 , Cl, C2, D1, El, Fl, G1 and H1 2 . Both cul-de-sacs shall be subject to Variances to allow a greater than 500' length. 3 . Lots 17 , 18 and 19, Block 1, are subject to all shoreland zoning requirements. 4. A minimum 3' berm along Highway 3 to buffer Lots 8, 9, 15 and 16 shall be constructed. • 5. The existing manufactured house must be removed. 6. The existing well shall be capped and the septic system shall be abandoned according to Dakota County regulations. 7 . Lot 3 , Block 1, shall have a minimum setback of 40' to accommodate the unusual shape of the lot. 8. The development shall not discharge storm water runoff from impervious surfaces to Pond LP-47. 9 . This development will be responsible for providing an outlet for the wetland in the southeast corner of the site and the outlet shall connect to the existing storm sewer in East Greenleaf Drive. 10. The development shall provide a 30-foot buffer strip along the edge of Pond LP-47 and along the north edge of the wetland located in the southeast corner of the site. 11. A water quality treatment pond shall be constructed in the northwest corner of the site and the pond shall have a minimum wet pond volume of 1.0 acre feet, a surface area of 0. 33 acres at the NWL, and a minimum average depth of 3 feet. 12 . The water main layout shall include a loop through this site from the 8" stub provided by St. Thomas Becket Church to the 8" stub in East Greenleaf Drive. �3 Page 7/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 13. Restricted access shall be dedicated on the final plat along Cliff Road and TH 3. 14. The proposed street connection to East Greenleaf Drive shall include a concrete valley gutter. 15. The private street to the north of the north cul-de-sac shall be Constructed with B-612 concrete curb and gutter to a width of 20 feet face to face. 16. The sanitary sewer system as proposed is required to be revised to eliminate the sewer service risers of greater than 10 feet in depth. 17. Homeowner Association documents are required to be reviewed by the City Attorney prior to final plat approval and the private streets shall be transferred to the Association with the filing of the plat. - All present voted against. Motion Failed 0-6. 1 ( 1 MEMO ,ate_ city of eagan ,•max TO: CITY ADMINISTRATOR HEDGES ACTING COMMUNITY DEVELOPMENT DIRECTOR HOHENSTEIN FROM: CITY PLANNER STURM DATE: AUGUST 11, 1993 SUBJECT: MAJESTIC OAKS ADDITION At the July 27 Advisory Planning Commission meeting,the Rezoning of approximately 21 acres from Agricultural to Single Family located at the northwest intersection of Cliff Road and Highway 3 was approved 5/1. A motion to approve the Preliminary Plat for the Majestic Oaks Addition consisting of 27 lots failed 6/0. The South Oaks Addition platted in 1968 abuts the site to the west and the St. Thomas Becket Addition is to the north. The site has rolling hills, some heavily-wooded areas, and several large ponding areas. There were several residents in attendance opposing the project. The majority of them were concerned that the smaller lots in the proposal back up to the ones in the South Oaks Addition. The proposed lots vary in size from 12,000 to over 52,000 sq. ft. and the net density is 1.3 units/acre. Two residents submitted petitions attached and Condition #16 was modified to read: 16. The sanitary sewer system as proposed is required to be revised to eliminate the sewer service risers of greater than 10' in depth. Condition #17 was added: 17. The Homeowners' Association documents are required to be reviewed by the City Attorney prior to Final Plat approval and the private street shall be transferred to the Association with the filing of the plat. If you would like additional information, please contact me. City Planner JS/js ( ( 1 July 24 ,- 1993 TO: NEIGHBORS , RESIDENTS AND OWNERS IN SOUTH OAKS ADDITION: SUBJECT: THE CITY OF EAGAN 'S ADVISORY PLANNING COMMISSION MEETING , TUESDAY , JULY 27 , 7:00 P.M . , CITY HALL To be discussed at this meeting is the proposed construction of 26 single family homes on 19 acres on the land bordered by East Greenleaf , Cliff and South Robert . This proposed plan does not , in any way , take into consideration the interest existing resident owners have in protecting the value and investments already made in their homes and surroundings . . The idea of building 26 single family homes on 19 acres does not seem reasonable . The intended lot sizes could only accommodate the equivalent of small city lots, considering the need for access roads and the existing two ponds . It may also be expected that 26 homes will represent 52 cars , which daily will exit to East Greenleaf and/or Cliff , thus adding to the already heavy traffic congestion at the South Robert intersection . The construction will undoubtedly result in the removal of the mature trees on the property , as well as the displacement of the considerable wildlife which already has been displaced as the result of the ,construction west and south of the area in question . - This planned development , while attractive to the developer , - cannot possibly be in the best interests of the present resident owners of South Oaks who want to preserve their investment and the value of their homes by maintaining lot sizes at the existing 3/4- to 1-acre , as originally established . The Planning Commission has on previous occasions ' suggested other equally unacceptable , proposals for the use of the land in question . The most recent was the building of an All-Night Convenience Store/Service Station . This plan was abandoned because of the strong objection by South Oaks Resident/Owners . If you again attend this meeting and raise your objections , this equally unacceptable , harmful plan likewise wi 11 be abandoned . In fact , if our voiced objection is strong enough , the Planning Commission may be convinced that the only acceptable plan for the future development of this land is a plan involving single houses on 3/a-acre lots , in conformance with the rest of the area . YOU MAY WANT TO SIGN THIS LETTER AND FILE IT WITH THE PLANNING COMMISSION AS YOUR W.4TTEN PROTEST TO THE PROPOSED PLAN . • - • - ;) 1•■ NAME ADDRESS - DATE i July 24 , 1993 TC : NEIGHBORS , RESIDENTS AND OWNERS IN SOUTH OAKS ADDITION: SUBJECT: THE CITY OF EAGAN 'S ADVISORY PLANNING COMMISSION MEETING , TUESDAY , JULY 27 , 7:00 P .M . , CITY HALL To be di scussed at this meeting is the proposed construction of 26 sincle family homes on 19 acres on the land bordered by East Greenleaf , Cliff and South Robert . This proposed plan does not , in any way , take into consideration the interest existing resident owners have in protecting the value and investments already made in their homes and surroundings . The idea of building 26 single family homes on 19 acres does not seer; reasonable . The intended lot sizes could only accommodate the equivalent of small city lots , considering the need for access : cars and the existing two ponds . It may also be expected that 2: homes will represent 52 cars , which daily will exit to _ . leaf and/cr Cliff , thus adding to the already heavy traffic ccr:cestion at the South Robert intersection . The c :.'-.Lt : tic will undoubtedly result in the removal of the mat. : tees or. the property , as well as the displacement of the . _ ldl ife which already has bee ., displaced as the tb,a coast, uct_or. west and south c" the area i This de .elcpment , while attractive to the developer , = > he the best interests of the present resident c--e- s - Sc._ t`-. Oaks who want to preserve their investment and t -_ cf their homes by maintaining n g low sizes at the existing _ . t.. _-ac .-e , as o: _ginally established . '_a' irc Cc-iris or. has on previous occasions suggested ±he . sll unacceptable , proposals for use of the land _ c or the r t'-e �an�: - c, The most recent was the building of an All-Night S` "-e /S e •- , _ce Station . This plan was abandoned t . .: strong objection by South Oaks Resident/Owners . I' r again attend this meeting and raise your objections , this equally unacceptable , harmful plan likewise will be abandoned . = fait , if our voiced objection is strong enough , the Planning Cc-- issior. may be convinced that the only acceptable plan for the f__t. -c development of this land is a plan involving single houses cr. 2/4-acre lots , in conformance with the rest of the area . YOU "AY WANT TO SIGN THIS LETTER AND FILE IT WITH THE PLANNING OO""=E' :=N AS YOUR WRITTEN PROTEST TC THE PROPOSE PLAN . I ( ? A r 5 Li ADDRESS DATE 11 '7 1110 • °1111 _city of eagan MEMO TO: TOM HEDGES, CITY ADMINISTRATOR P_ it1 FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: AUGUST 6, 1993 RE: MAJESTIC OAKS ADDITION - JAMES CURRY The Advisory Parks, Recreation and Natural Resources Commission reviewed the above referenced development at their August 5, 1993 meeting and make the following recommendations to the City Council regarding Majestic Oaks Addition: 1. The development would be responsible for a cash parks dedication for 27 lots. 2. The development would be responsible for a cash trails dedication for 27 lots. 3. The City of Eagan Tree Preservation Guildlines are to followed with the contractor identifying size and species of significant trees on the grading plan. 4. All stormwater runoff from the development draining toward Hay Lake should be treated by ponding on the site. The tretament pond should have aminimum wet pond volume of 1 acre-foot and an average depth of at least 3 feet. 5. Those areas of the parcel draining off-site to the southwest shall be subject to a water quality cash dedication. • 6. No draining or filling of wetlands on the site will be permitted. 7. No stormwater runoff from impervious surfaces will be discharged to Pond LP-47. A buffer of natural vegetation extending 30 feet back from the edge of the wetland shall be maintained during and after development. 8. The 30 foot setback from the edge of the wetland should be increased to 50 feet. 9. The northern cul-de-sac should be moved to the west to the maximum extent practical. 10. The proposed 3 foot berm on the east side of the property adjacent to Hwy 3 should be eliminated if It causes adverse environmental impact by tree removal. IN:cm cc: Marilyn Wucherpfennig, Planning Aide Mike Foertsch, Assistant City Engineer 1 g Agenda Information Memo August 17, 1993 City Council Meeting PRELIMINARY PLAT/TOWN CENTRE 70 16Th ADDITION/APPLEBEES E. Preliminary Plat, Town Centre 70-16th Addition/Apple American Ltd. Partnership, Consisting of Two lots on Approximately 3.5 previously zoned CSC (Community Shopping Center) acres located along the west side of Town Centre Drive, north of Duckwood Drive in the NW 1/4 of Sec. 15—At its meeting of July 27, 1993, the Advisory Planning Commission considered the above-reference preliminary plat consisting of two lots within the Town Centre 70 development. The plat expands the lot currently occupied by Applebees Restaurant to permit expansion of the parking lot on that site and create a second lot between Applebees and the McDonald's restaurant for future development. For additional information with respect to this application, please refer to the • 1,unity Development Department staff report which is enclosed on pages=through 4 for your review. The APC minutes relative to this item are enclosed on page tat?. The APC is recommending approval.A supplemental staff memorandum relative to this item is enclosed on page 0 The Advisory Parks, Recreation and Natural Resources Commission considered considerecrihis item at its meeting of August 5. A copy of the memorandum covering the recommendations of that commission is enclosed on page is for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a preliminary plat for Town Centre 70 16th Addition-Apple American Limited Partnership, consisting of two lots on approximately 3.5 previously zoned CSC (community shopping center) acres located along the west side of Town Centre Drive north of Duckwood Drive as presented. 9 SUBJECT: PRELIMINARY PLAT TOWN CENTRE 7016TH ADDITION APPLICANT: . APPLE AMERICAN OF MINNESOTA, INC. LOCATION: LOT 1, BLOCK 1, & OUTLOT A TOWN CENTRE 70 12TH ADDITION EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC HEARING: JULY 27, 1993 DATE OF REPORT: JULY 20, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Preliminary Plat for two lots on approximately three acres located in the NW 1/4 of Section 15. BACKGROUND: The City Council approved the Town Centre 70 12th Addition, Applebee's restaurant in 1992. At that time, the plan had a total number of seats, including _ bar seating, of 181. City Code requires 60 parking spaces. Their approved site plan showed 82 (including customer, handicap and employee spaces). A field check confirmed this number of parking stalls were constructed. EXISTING CONDITIONS: Currently, the site is vacant. It is located within the Eagan Town Centre development directly south of the existing Applebee's restaurant along Town Centre Drive, north of the McDonald's restaurant. The surrounding properties are zoned CSC(Community Shopping Center)and the Comprehensive Guide Plan designates this area as CSC. The site has been previously graded as a part of the initial development of Town Centre 70. It is a relatively flat, open grassy field. V PROPOSAL: The current proposal is for an additional 12,608 sq. ft. to be combined with the existing Lot 1, Block 1,Town Centre 70 12th Addition (55,040 sq. ft.), and Lot 2, Block 1, (63,363 sq. ft.), for future development. The purpose for the additional 12,608 sq. ft. is to provide 24 additional customer parking spaces for Applebee's restaurant. The additional parking meets, or exceeds, all size and setback requirements. The landscape plan submitted shows a continuation of the existing plantings and berming along both I-35E and Town Centre Drive. . PARKS & RECREATION: The Parks & Recreation Department is recommending a cash trails and parks dedication. / Qb • GRADING/DRAINAGE/EROSION CONTROL A minimal amount of grading will be needed to prepare Lot 1 for the parking lot expansion. The preliminary grading plan shows that a 3 foot high berm will be constructed along the I-35E side of the site. The drainage from Lot 1 will be directed to storm sewer in Town Centre Drive that drains to Pond DP-4,which is a pond on the City's Comprehensive Stormwater Management Plan. The preliminary grading plan shows construction of a catch basin and storm sewer that will connect to the existing storm sewer in the Applebees parking lot. The future development of Lot 2 shall submit a detailed grading, drainage and erosion control plan to the City for review with the building permit application. A storm sewer stub has been provided to Lot 2 from Town Centre 70 13th Addition(McDonalds)to handle the runoff from Lot 2. WATER QUALITY &WETLANDS: About 0.29 acres of this site lie within drainage basin J and drains to Pond JP-66, classified as a sediment basin in the City's water quality management plan. The remainder of the site lies within drainage basin D and drains to Pond DP-4, a nutrient basin located just north of Yankee Doodle Road. Because the site is too small to accommodate on-site ponding, a cash dedication will be recommended for this development. The cash dedication will be based on the total area of the plat (about 3 acres), less the area of the existing Applebee's development for which a cash dedication has already been paid. A further reduction will be made to compensate for the 0.29 acres that drains to JP-66, since a proposed enlargement of Pond JP-66 associated with the Kohl's development accounts for full development of this portion of this site. The cash dedication for the this development would be $13,575. Of this amount, the additional parcel associated with the existing Applebee's development would be $2,715. Staff will recommend that the remaining dedication ($10,680) associated with Lot 2 be collected as a condition of site plan approval, as requested by the developer. There are no wetlands on the site. These recommendations are subject to approval by the Advisory Parks, Recreation, and Natural Resources Commission. UTILITIES: Sanitary sewer and water main stubs have been provided to Lot 2 from Town Centre. The building on Lot 1 is currently hooked up to City sewer and water. The parking lot expansion on Lot 1 will not require any additional sanitary sewer or water main construction. The future development of Lot 2 shall submit a detailed utility layout plan to the City for review with the building permit application. STREETS/ACCESS/CIRCULATION: The preliminary site plan for Lot 1 shows that the parking lot expansion will not require any new driveway openings onto Town Centre Drive. The two existing driveway openings will continue to-serve the site. The future development of Lot 2 shall submit a detailed site plan to the City for review with the building permit application. RIGHT-OF-WAY/EASEMENTS/PERMITS: This development shall be responsible for ensuring that all regulatory agency permits are acquired prior to final plan approval. FINANCIAL OBLIGATION - Town Centre 70 16th Addition Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount None The levied assessments with an unpaid balance of$11,000 on the parcels involved in this plat • application. This balance will be allocated to the newly created parcels created by the subdivision. • • lQa CONDITIONS OF PRELIMINARY PLAT FOR TOWN CENTRE 70 16TH ADDITION 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993 shall be complied with: Al, B1, Cl, C2, C4, El, Fl, Gl, and H1 2. Irrigation shall be provided in the landscaped areas. 3. A 3 foot continuous berm shall be constructed along the property line abutting I- 35E. 4. The future development on Lot 2 shall submit detailed grading/drainage/erosion control, utility and site plans to the City for review with the building permit issuance. Lia3 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot tines and, in addition, where . necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. • 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications, 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City. standards prior to final. plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. 2 • 4. A separate detailed landscape.plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included. in the Development Contract and shall not be released until one.year after the date of City certified compliance. D. Public Improvements 1. If any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other • 1. All subdivision,zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25. 1987 September 15. 1987 Revised: July 10. 1990 Revised: February 2. 1993 TS N5 S TADARD.CON I / . -r .�. •MM • ye �o, r r�f.Np �' ! �` (t I ,1, is ?I1 a r • f:•11 t aasa .,...(-if 7' I j` S s . • .r 41 DRIVE • `) TOWN'''.•. ' `''• + • I9 1h A O.•I ,,t0 _ • O� =O • TOWN 1.�. �s CENTRE 70 ..* •�'.. TWELFTH F >;� • '1 ADD +st4 � I.C\46 t% • i . • i •` r' / ` i tN 5� O I Q Q 1° . • tt • s., ,cps Toww . 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MAP - : . • CITY OF •• .• EAGNTJ)iltS17.--29------- . ...____ • Page 8/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 TOWN CENTRE 70 16TH ADDITION - APPLE AMERICAN LIMITED PARTNERSHIP Chairman Voracek opened the next public hearing of the evening regarding a Preliminary Plat consisting of two lots on approximately 3.5 previously zoned CSC (Community Shopping Center) acres located along the west side of Town Centre Drive north of Duckwood Drive in the NW 1/4 of Section 15. City Planner Sturm stated that this application meets all City Code requirements. He. mentioned that the applicant agreed to an added condition which would require that the Advisory Planning Commission and the City Council would review any proposed development on Lot 2 before development occurred. Bruce Miller, a representative of Federal Land Company, stated that the reason Applebee's is requesting the additional parking is that their customer base and sales have increased. He mentioned that with this proposal no more access points are being requested. Heyl moved, Wallace seconded, the motion to approve a Preliminary Plat consisting of two lots on approximately 3 . 5 previously zoned CSC (Community Shopping Center) acres located along the west side of Town Centre Drive north of Duckwood Drive in the NW 1/4 of Section 15, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993 shall be complied with: Al, B1 , Cl, C2 , C4 , El, F1, G1 and Hi 2 . Irrigation shall be provided in the landscaped areas. 3 . A 3 foot continuous berm shall be constructed along the property line abutting I-35E. 4 . The future development on Lot 2 shall submit detailed grading/drainage/erosion control, utility and site plans to the City for review with the building permit issuance. 5. Any development on Lot 2 shall first be reviewed by the Advisory Planning Commission and the City Council. All present voted in favor. 1 �5 • ) 4 Ot MEMO • _city of eagan TO: CITY ADMINISTRATOR HEDGES ACTING COMMUNITY DEVELOPMENT DIRECTOR HOHENSTEIN FROM: CITY PLANNER STURM • DATE: AUGUST 10, 1993 SUBJECT: TOWN CENTRE 70 SIXTEENTH ADDITION • At the July 27 Advisory Planning Commission meeting, the Preliminary Plat for the Town Centre 70 Sixteenth Addition was approved unanimously. The site is located between MacDonald's and Applebee's along the west side of Town Centre Drive. This plat replats the Applebee's lot with an additional 12,000 sq.ft. of parking area, adding 24 stalls. The second lot is approximately 63,000 sq. ft. and will be for future development. Even though this is not in a Planned Development district, Condition #5 was added stating: 5. Any development on Lot 2 shall first be reviewed by the Advisory Planning Commission and the City Council. • The intent of this condition is to allow City site plan review for access and signage, etc. prior to the issuance of a building permit. The applicant also benefits in that the second lot will not have to go through the platting process separately. If you would like additional information, please contact me. • City fanner JS/js / 30 MEMO —city of eagan TO: TOM HEDGES, CITY ADMINISTRATOR 'FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: AUGUST 6,1993 RE: TOWN CENTRE 70 - 16TH ADDITION APPLE AMERICAN LIMITED PARTNERSHIP The Advisory Parks, Recreation and Natural Resources Commission reviewed the above referenced proposal at their August 5, 1993 meeting and make the following recommendations regarding Town Centre 70 - 16th Addition. 1. The plat would be responsible for a cash parks dedication for 131,011 square feet. 2. The plat would be responsible for a cash trails dedication for 3 acres. 3. The development would be subject to a cash water quality dedication of $2,715 for Lot 1, Block 1 and $10,680 for Lot 2, Block 1. 4. The collection of the cash dedication for lot 2, Block 1 is to be made a condition of site plan approval by the City. KV:cm cc: Marilyn Wucherpfennig, Planning Aide Joe Merchak, Construction Analyst Mike Foertsch, Assistant City Engineer ( 3 ( Agenda Information Memo August 17, 1993 City Council Meeting PRELIMINARY PLAT%CONDITIONAL USE PERMITS/VARIANCE TOWN CENTRE 100 12TH ADDITION/MANN THEATERS F. Preliminary Plat, Town Centre 100 - 12th Addition/Mann Theaters Inc., consisting of approximately 6.7 previously-zoned CSC (Community Shopping Center) acres within the Eagan Heights Commercial Park Planned Development,Conditional Use Permit for a pylon sign and a Variance for parking requirements located along the south side of Yankee Doodle Road, east of yankee Place in the NE 1 /4 of Sec 15—At its meeting of July 27, 1993, the Advisory Planning Commission considered the above referenced application for a preliminary plat and conditional use permits for the Mann Theaters proposal located in the Town Centre 100 - 12th Addition south of Yankee Doodle Road, west of the Waterview Office Tower and east of Town Centre Drive. For additional information with respect to this application,please refer to the Community Development Department staff report which is enclosed on pages ' 3 through /52..... The staff report identifies a series of issues associated with the proposed subdivision which would need to be resolved in any decision on these applications. Also enclosed on pages/; through jtare the Advisory Planning Commission minutes relative to this.item. Please note t at the APC is recommending denial of the application following discussion of issues concerning the site and the application. Please note that the commission did not take action on the conditional use permits because they acted to deny the preliminary plat. Nor did the commission act on the variant since variance applications come directly to the City Council. Also enclosed on pages(5 ?through s a supplemental memorandum from staff covering a revised site plan submitted by the applicant. This revision responds to a staff concern that if the restaurant sites shown in the conceptual plan are to be considered that they be accessed by an uninterrupted street or drive aisle rather than through the theater parking lot. This modification further reduces the number of parking stalls for the theater as noted in the supplemental memorandum. The Advisory Parks, Recreation and Natural Resources commission also considered this item at its meetin of August 5. A memorandum covering their recomm dations is enclosed on pages through .. Also enclosed on pages through is a copy of correspondence from lue Cross/Blue Shield of Minnesota,owners of the aterview Office Tower together with a petition signed by employees of the Waterview office building. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny 1) a preliminary plat for Town Centre 100- 12th Addition/Mann Theaters, Inc., consisting of approximately 6.7 previously zoned CSC (community shopping center) acres within the Eagan Heights Commercial Park planned development; 2) a conditional use permit for a pylon sign to be located north of the proposed development and 3) a variance for parking ratio and parking stall size for property located along the south side of Yankee Doodle Road, east of Yankee Place in the NE 1/4 of Section 15 as presented. ( ' —' , SUBJECT: VARIANCE, CONDITIONAL USE PERMIT, & PRELIMINARY PLAT (TOWN CENTRE 100 12TH) APPLICANT: MANN THEATRE, INC. LOCATION: OUTLOT G, TOWN CENTRE 100 1ST ADDITION EXISTING ZONING: (PD-CSC)PLANNED DEVELOPMENT-COMMUNITY SHOPPING CENTER DATE OF PUBLIC HEARING: JULY 27, 1993 DATE OF REPORT: JULY 20, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: Separate applications have been submitted requesting a Preliminary Plat consisting of one lot for a movie theater, a Conditional Use Permit to allow a pylon sign, and a Variance of 143 less parking stalls. EXISTING CONDITIONS: This site is located within the Eagan Heights Commercial Park Planned Development south of Yankee Doodle Road, east of Yankee Place and Town Centre Drive, north of Town Centre Drive, and east of Town Centre 100 and Town Centre 100 9th Additions. The surrounding property is zoned Planned Development. The Land Use Guide Plan designates this site,as well as the surrounding properties,CPD(Commercial Planned Development). The site is mostly an open grassy field sloping down toward Pond DP-20 along the easterly property line. There is a stand of trees located around the pond; it appears most of which will be lost during grading. PROPOSAL COMMENTS: The Mann Theater group is proposing an eight screen movie theater (approximately 24,978 sq. ft. building) with seating space of 1,648 sq. ft. The proposed building material is a pattern on precast wall panels. The decorative precast wall panels have diamond shapes with accent bands. The marquis and front doors are located on the west side of the building. During staff review a drop off/pick up area in front of the main doors was discussed to allow drop off/pick up to occur without pedestrian/car conflict. The trash/recycling enclosure is located on the east side of the building and made of the same materials. As proposed,the building meets setback and area requirements. The proposed lot area is 289,547 sq. ft. or 6.64 acres. The ponding easement for DP-20 is 80,990 sq. ft. or 1.85 acres for a net total of 208,557 sq. ft. or 4.78 acres. 1 �3 • The plat submitted does not include the northern 180' of Outlot G, Town Centre 100 1st Addition. The portion of Outlot G along Yankee Doodle Road has not been included, though the applicant is showing a sign easement to have off site signage located on this portion. After reviewing this plat, the City is requiring the remaining portion of Outlot G be platted as Outlot A, Town Centre 100 12th Addition. A concept plan was submitted indicating potential building pads and parking areas. Staff has concerns with the concept plan as it does not take into account the additional 15'of dedicated right-of-way which will be required by Dakota County. This right-of-way dedication will force the shift of the conceptual plan 15'to the south,adversely impacting Mann Theaters'proposed layout. The concept plan also shows the only ingress/egress points into these future lots through the Mann Theaters parking lot. These and more questions will need to be worked out due to • the interrelatedness of the entire site. According to City Code, 549 parking stalls would be required, one parking stall for three seats. The applicant is requesting a Variance to the City Code reducing the number of parking spaces by 143 or one parking space per 4.06 seats. The City Code allows the Council to consider variances where "practical difficulties or particular hardships result from carrying out the strict letter of the regulations." A hardship may not be self-imposed or purely economic in nature. The applicant has stated the following reasons for the variance request: 1. A one to four parking ratio is more than adequate parking for a theater as a practical matter. None of our existing theaters have parking in excess of a one to four ratio, and we do not experience a parking problem. 2. The cost of acquiring and improving the land required to meet a one to three parking ratio is prohibitive and significantly adversely affects the economics of constructing a free-standing theater. The developer is also requesting nine foot stall widths; City's standard is to require 10'wide stalls. This one foot reduction is an overall reduction of 40 stalls. Without the deviation for the stall width, this increases the total'number of deficit parking spaces to 183. If the variances are not approved, the proposed site is not large enough to accommodate this proposal. Three access points have been proposed; two are located along Town Centre Drive and the northernmost one is on Yankee Place. It is staff's recommendation that this access point line up with the intersecting Town Centre Drive. The southern access should also line up with the one across the street. The Town Centre Pylon Sign Agreement provided for a pylon sign 300' from the southeast intersection of Yankee Doodle Road and Yankee Place. Exhibit "A"of the sign agreement shows one pylon sign for the entire Outlot G as the concept plan indicated one use for the 3 4( entire lot. It appears from the concept plan most recently submitted, it is the intention of the property owner to divide this into three lots (Mann Theaters and two buildings to the north). A Conditional Use Permit has been applied for to allow an off-site,joint-user, pylon sign in a 15' x 15' sign easement at the southeast corner of Yankee Doodle Road and Yankee Place. This is an amendment to the Pylon Sign Agreement. In addition, the applicant is requesting a Variance of 60 sq. ft. to allow the sign to exceed the maximum sign area of 125 sq. ft. to 185 sq. ft. The most recent concept plan did not indicate any future pylon or ground sign locations although they are typically associated with freestanding uses such as are shown in the concept plan. The building-mounted sign will be in the form of an illuminated reader board with chasing lights-marquis. The chasing lights need to be intermittent to appear to be chasing. The City Code expressly prohibits intermittent or flashing lights except intermittent display of time and temperature. The landscape plan shows a mix of overstory and understory trees consistent with the Town Centre area. SUMMARY: The following issues need to be addressed by the Advisory Planning Commission and City Council: o A Variance of 143 fewer parking spaces than the 549 required by City Code. o To allow 9' stalls rather than the 10' standard. To allow only a portion of Outlot G, Town Centre 100 1st Addition,to be platted. o To permit the northernmost access point to not match center line of the Town Centre Drive and Yankee Place intersection. o To allow .4 acre of the wetland associated with Pond DP-20 to be filled. To allow an off-site pylon sign, not designated for the corner lot, to be permitted and to allow a 15' x 15' sign easement for this pylon location. o An increase in the allowable square footage for a pylon sign from 125 sq.ft.to 185 sq. ft. o Tso permit chasing lights on the illuminated reader board (marquis) - not allowed by Code. o To permit access to the two northern conceptual uses to occur through the theater parking lot rather than by a public access. 5-3 GRADING/DRAINAGE/EROSION CONTROL: This site was previously rough graded in the mid-1980's to prepare the area for development. The site contains Pond DP-20 along the east property line and the pond has a row of trees along the edge of it. The remaining portions of the site contain grasses and open field. A preliminary grading plan submitted with this application shows a maximum cut of 10' in the northwest corner of the site and a maximum fill of 6' along the edge of Pond DP-20. A majority of the trees located on this site will be removed during the grading of this site. The grading plan shows that a strip of approximately 50' of wetland along the west edge of Pond DP-20 will be filled. As shown on the preliminary grading plan,the parking lot shall direct its storm water runoff to an internal storm sewer system that will discharge directly into Pond DP-20. Pond DP-20 is included on the City's Comprehensive Storm Water Management Plan and has a 12" outlet that drains to the south to O'Leary Lake (Pond DP-7). The preliminary layout shows that a new driveway will be constructed in the southeast corner of the site that will connect to Town Centre Drive where an existing catch basin is located. If the new driveway is built where the existing catch basin is located then the developer shall add a new catch basin on the west side of the driveway at the connection to Town Centre Drive. The intersection of Town Centre Drive and Yankee Place is a low point and the emergency overland outlet shall be provided from this intersection to Pond DP-20. The high point of the emergency overland outlet shall be no higher than elevation 909.6. The low point of Town Centre Drive at the southeast corner of this site shall also have an emergency overland outlet to the north across this site to Pond DP-20. The maximum elevation of the emergency overland outlet shall be 908.2. These emergency overland outlets will allow a maximum of 18" of ponding in the street during the 100 year rainfall event. The preliminary grading plan shows that grading will occur on the residual undeveloped property to the north of this development(Outlot G). City staff recommends that the developer grade the residual undeveloped property to the north to the future grades with this development. Then the volume of dirt could be balanced for the two sites. Before any grading can occur on the adjacent property, written permission shall be obtained and submitted with the grading permit or final plat application. The storm sewer layout for this development shall include a storm sewer stub properly designed to serve the remaining property to the north of this site up to Yankee Doodle Road. The area to the north is approximately 2.0 acres and the area is designed to be drained to Pond DP-20. As shown on the preliminary grading plan,the developer proposes to add fill within the high water level of Pond DP-20 and this will result in a decrease in the available pond storage volume. With the drainage area of 313 acres of commercially zoned development draining to Pond DP-20, the pond shall provide a pond storage volume of 8.0 acre feet to meet the 100 year rainfall event. The development will be responsible for installing and maintaining erosion control measures in accordance with the City's Erosion/Sediment Control Manual. The development shall provide a 30' buffer strip along the edge of Pond DP-20 to help prevent erosion into the pond. The buffer strip shall be measured from the normal water level of the pond. WATER QUALITY: This proposed development lies in drainage basin D and would discharge stormwater runoff to Pond DP-20, a pond classified as a nutrient basin in the City's water quality management plan. Pond DP-20 then discharges to O'Leary Pond, a small lake classified to support indirect contact recreation. Because of the proximity to a recreational classified water body, on-site ponding will be recommended to meet runoff treatment requirements for this development. The developer has agreed to modify Pond DP-20 to meet treatment obligations rather than excavate an additional pond on the site. Staff will recommend that the developer excavate Pond DP-20 to create approximately 0.8 acre-feet more wet volume in the pond in order to meet treatment obligations for this parcel. The only wetland on the site is that associated with Pond DP-20.The developer's consultant has delineated the wetland and the delineation will be recommended for approval by staff. The developer proposes to fill approximately 0.4 acres of the wetland as part of this project. Staff recommends against approving of filling of the wetland,since expansion into the vacant parcel to the north or east (which is currently owned by the developer) appears to be a reasonable option for avoiding/minimizing the area of the wetland filled. If the City decides to allow the proposed fill, the Wetland Conservation Act requires that the area of the wetland filled be replaced on an acre-for-acre basis. The developer will therefore need to submit a wetland replacement plan to the City for approval. In addition, the developer should be required to make up by excavation in Pond DP-20 any wet pond volume in Pond DP-20 lost due to filling. This excavation would be in addition to that required for water quality treatment. These recommendations are subject to approval by the Advisory Parks, Recreation, and Natural Resources Commission. UTILITIES: Sanitary sewer of sufficient size, capacity and depth has been stubbed to this property from Town Centre Drive. An existing 6" sewer service has been stubbed to the property and the preliminary utility plan shows extending the 6"line up to the building. The development shall add a manhole on the sanitary sewer service at the connection to the existing 6" stub. Watermain of sufficient size, capacity and pressure has been provided in Town Centre Drive. The existing 12" watermain in Town Centre Drive includes two 6"watermain stubs to this development. The preliminary utility plan shows connecting to one of the 6" 137 • watermain stubs and extending water up to the building and also to a hydrant on the east edge of the building. The existing hydrants on Town Centre Drive plus the proposed hydrant on the east edge of the building will provide adequate fire protection to this development. The preliminary utility plan submitted with this application does not show.how sanitary sewer and water would be provided to the residual property north of the proposed site.This development will be responsible for providing an 8" sanitary sewer and 6" watermain stub to this undeveloped parcel. STREETS/ACCESS/CIRCULATION: The preliminary site plan proposes three driveways to be constructed out to Town Centre Drive or Yankee Place. The driveway connections to the public streets shall include concrete aprons built to City standards. Outlot G,Town Centre 100 1st Addition is bounded on the north by Yankee Doodle Road, and on the west and south by Yankee Place and Town Centre Drive. With the initial platting of the Town Centre 100 Addition,restricted access was dedicated to Dakota County along the entire frontage of Yankee Doodle Road. The initial platting of the Town Centre 100 Addition. also provided for an 80' right-of-way width for Yankee Place north of its intersection with Town Centre Drive and a 66' right-of- way for Town Centre Drive southerly and easterly of the Town Centre Drive,Yankee Place intersection. The 80' right-of-way dedication on Yankee Place was provided in anticipation of the extension of Yankee Place northerly across Yankee Doodle Road through the O'Neil property. It is anticipated with the future development of the O'Neil property, the Yankee Place intersection with Yankee Doodle Road will become a signalized intersection with raised medians and channelization constructed both north and south of Yankee Doodle Road. Since the Yankee Place intersection with Yankee Doodle Road is anticipated to be opposite the major entrance point to the O'Neil property, the development of Outlot G should provide a major access point opposite Town Centre Drive. This major access point opposite the Yankee Place/Town Centre Drive intersection would provide the major access point to Outlot G with secondary access allowed along the southerly boundary of the Outlot G adjacent to Town Centre Drive and proposed access to Outlot G along Yankee Place northerly of its intersection with Town Centre Drive will have to be restricted. The traffic circulation of the proposal as submitted does not provide full access to a public street for the residual property, not included as a part of this proposal, which is adjacent to Yankee Doodle Road. RIGHT-OF-WAY/EASEMENTS/PERMITS: The final plat shall include easements for the proposed sanitary sewer and watermain lines that will be stubbed to the adjacent property to the north. The developer shall obtain a temporary easement for grading the residual undeveloped site to the north. 3 This development shall dedicate an easement over Pond DP-20 up to the high water level. The existing ponding easement for Pond DP-20 does not cover the area of the pond up to the high water level. Restricted access shall be dedicated along the east side of Yankee Place from Yankee Doodle Road to the north edge of the Town Centre Drive intersection. This development shall be responsible for ensuring that all regulatory agency permits (MPCA, MWCC, Mn. Dept. of Health, etc.) are acquired prior to final plat approval. A, C, P � ) �9 P . FINANCIAL OBLIGATION • Town Centre 100 12th Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount None There are levied assessments with an unpaid balance of $81,613 which will be allocated to parcels created by this subdivision. • 3� ` CONDITIONS OF PLAT APPROVAL FOR TOWN CENTRE 100 12TH ADDITION 1. These standard conditions of plat approval as adopted by Council action on July 10, 1990 shall be complied with: Al, B1, B2, B3, B4, Cl, C2, C4, D1, El, Fl, G1 and H1 2. The landscape plan shall be submitted on a grading plan at Final Plat application. 3. All landscaped and green areas shall be irrigated. 4. Rooftop mechanical equipment shall be screened so as not to be visible from any • property line. 5. The development shall add a manhole on the sanitary sewer service at the connection to the existing 6" stub. 6. The grading of the site shall direct its storm water runoff to an internal storm sewer system that will discharge directly into Pond DP-20. • 7. The development will be responsible for maintaining a minimum of 8.0 acre feet of pond storage volume between the NWL and the HWL in Pond DP-20. 8. The grading plan for this development shall include emergency overland outlets from the low points on Town Centre Drive to Pond DP-20 with a maximum ponding in the streets of 18". 9. Before any grading can occur on the adjacent property to the north, temporary easements from the adjacent property owner shall be obtained and submitted to the City with the grading permit or final plat application. 10. A storm sewer stub shall be provided to serve the 2.0 acre residual undeveloped property to the north. 11. If a driveway connection to Town Centre Drive occurs where an existing catch basin is located, then existing catch basins shall be reconstructed with a flat grade and a new catch basin shall be added on the upstream side of the driveway. 12. The utility plan shall include an 8" sanitary sewer and 6" watermain stub to the residual undeveloped property to the north. 13. This development shall provide an additional 0.8 acre feet of wet pond volume in Pond DP-20 in order to meet the water quality treatment obligations of this 6.6 acre parcel. 14. The filling of the wetland along the west edge of Pond DP-20 to provide additional area for parking and building for this development shall not be approved. 15. The development shall provide a 30 foot buffer strip along the edge of Pond DP- 20 to help prevent erosion into the pond. 16. The driveway connections to the public streets shall include concrete aprons built to City Standards. 17. Restricted access shall be dedicated along the east edge of Yankee Place from Yankee Doodle Road to the north edge of the Town Centre Drive intersection. 18. This development shall revise the site plan to shift the northerly driveway opening to match the centerline of the Yankee Place/Town Centre Drive intersection. 19. All driveways shall line up with any existing ones. ), ( • STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the - boundaries of this plat as necessary to service or accommodate this development. • 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications. 1. All public and private streets, drainage systems and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. • 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements 1. if any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. • E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. 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TH 70 IRS I�_-22 ' .� aJGK .?i00 _,,,8 !( cam° ¢i x 1-r��"'rr"",.��t' 'T Z9PP.4 e. • ;,4--.BBD. . �, 'OJ�t )wa- 1��...i,..._1.�.�( F :�.��' I'K�'W` �.«�(kt p •fit 7 i B44. .... t 67 4 ., :f3'%1 t 9,:,;t�895.8 2119 D3..cg rc R� rr P-4 ��_ �1 _ --69y.5�� '�--32. • ?►44 '84 .2 •990 ,liii •.` \8 1.6 • r-n 841-0:r419,52.5 . (7 1J �-r�. cif 2.6 r _� �.- Ib r _T -�1 _ �_� ,i 1 k I.-1--, ;1-+ _*b� L. . r t2• 89!g67' L�f JI 47 .- 1 1 :`:.JP—Lii 1 ' 4 11 \. we c109!..07,7-30-0.:;..3i..4--__4341 :�0i.p•t1Pr.32` 4” \\�'R444.0 -N \' ',0, 1 JP-I 1 " _r$993 815.7 FIGURE No. 17 - STORM SEWER LAYOUT • . MAP ;, • . • CITY OF • EAGAN ism- . • Page 9/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 TOWN CENTRE 100 12TH ADDITION MANN THEATERS, INC. Chairman Voracek opened the last public hearing of the evening regarding a Preliminary Plat consisting of approximately 6.7 previously zoned CSC (Community Shopping Center) acres within the Eagan Heights Commercial Park Planned Development, a Conditional Use Permit for a pylon sign, and a Variance for parking requirements located along the south side of Yankee Doodle Road east of Yankee Place in the NE 1/4 of Section 15. City Planner Sturm stated that all building and parking setback requirements are met with this proposal. He stated that the applicant is proposing a variance to allow 143 fewer parking spaces than required by Code and to allow 9 feet stall widths instead of the standard 10 feet width. Further, the applicant is requesting a pylon sign with a square footage of 185 sq. ft. instead of the allowed 125 sq. ft. Lastly, the applicant is proposing a marquis with chasing lights which is not allowed by Code. Member Merkley arrived. Jim Greupner, a representative of Mann Theatres, stated that they have been in business for 46 years and currently have 19 theatres in Minnesota. He mentioned that they were looking to build a theatre somewhere in the south metro and decided that Eagan was the best location. Mr. Greupner then discussed the concerns that City staff has with this proposal. He stated that they are requesting a 1:4 parking ratio, which is a standard for the theatre industry and one which their other theatres have. Any overflow on holidays or Saturdays could use the adjoining office building parking lots as the hours of operation would be different. Mr. Greupner stated that they also are requesting 9 foot stalls. Their other theatres have 9 foot stalls and they have had no problems. He mentioned that customers will not be loading or unloading their vehicles with merchandise using a shopping cart as in other types of businesses. Regarding the filling of .4 acre of wetland, Mr. Greupner stated that there was no way around it. He did mention that the developer is willing to increase another wetland in the City in exchange for the filling in of this wetland. Mr. Greupner commented that they need the off-site pylon sign for better visibility. The chasing lights on the marquis would not effect any residential homes and would be very tasteful and attractive. He 1 T3 Page 10/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 stated that they are opposed to conditions #14 and 15. In conclusion, Mr. Greupner stated that he believed this site would work for a theatre and they were very excited about this proposal. Michael Colon, a representative of the developer, stated that they were proud to bring this application to the City. He mentioned that not every City has an opportunity to have a first rate theatre such as Mann Theatre in their community. Mann Theatre is considered to the main "player" in the state in regards to theatres. Mr. Colon reiterated that the City will not lose any wetland with this proposal as they are prepared to increase another wetland in the City, such as O'Leary Lake. He also'mentioned that the accesses are proposed as they are so that the main traffic flow is not in front of the theatre. Dave Nash, a civil engineer for the applicant, stated that by working with City staff they can alleviate any problems stated in conditions #8 and 12 . An attorney for Blue Cross/Blue Shield stated that the theatre will be located adjacent to one of their office buildings and they are opposed to this proposal. She stated that there is mostly office buildings in this immediate area and a theatre is not compatible and consistent with this area. She was concerned that with the shortage of parking stalls, customers from the theatre will use their parking lot which would cause them problems especially during the afternoon showings. Larry Guthrie, a resident of Drexel Court, stated that he was in favor of this proposal and believed that it would be a good addition to the City. He mentioned that Mann Theatres has a good reputation and believed that an office building and a theatre were a good mix. He questioned if there would be bicycle racks available at the theatre. Mr. Greupner stated that bicycle racks are proposed on the site. Member Merkley stated he was very excited about Mann Theatre coming into the City. However, his major concern was access and circulation. He felt that not having the access points line up could create traffic congestion. Another concern was the two future restaurants sharing the same access as the theatre. Basically, he felt that the traffic flow for this site was not adequate and unsafe and therefore he could not support it. He mentioned that he had other concerns with this proposal, however, he suggested that the Commission concentrate on the site plan first before getting into details. I S.- . Page 11/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 Chairman Voracek concurred with Member Merkley's comments. He also felt there would be a shortage of parking spaces when the restaurants were developed. Member Heyl stated that she too had a concern with the access points and felt they were not acceptable. She mentioned that the applicant stated that there will be parking problems on Saturdays and holidays and that customers will be parking across the street. She did not feel comfortable with customers walking across a street to get to the theatre. She also mentioned that she had a concern with the wetland. Member Wallace felt that the site could be workable. He is familiar with the Mann Theatre located in Maple Grove and stated that it is very nice. Martin Colon, the developer, stated that the proposed access points would best serve the development. He stated that they could adjust the northerly access to line up with the access across the street. He felt that by moving the south access it would force the traffic in front of the theatre which would create a safety concern. Mr. Colon stated that his company paid a great sum of money to build the internal road system in Town Centre so future businesses could have access. He was confused as to why the City was now saying they could not use the accesses on the roads that they built. He further mentioned that excess parking is proposed in the concept plan for the restaurants. Lastly, the proposed exterior material for the theatre is very expensive and will be aesthetically pleasing. Member Merkley agreed with Mr. Colon in that moving the access point without moving the theatre would create traffic in front of the building. He mentioned that previously he was not implying that only the access be moved. He stated that even if Mr. Colon built the roads, the City still needed to be concerned with safety. Member Isberg also stated his concern with the traffic circulation and the probability of stacking of vehicles. Michael Colon mentioned that if the access is denied, it will be almost impossible to get a first class restaurant into that area. He said that to market a particular area, access and visibility is "everything. " From a marketing standpoint this site plan has been revised to bring in top quality businesses. He stated that they would be agreeable to an added condition which would require the developer to increase a wetland elsewhere in the City so that the wetland on this site could be partially filled. /J c Page 12/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 27, 1993 Chairman Voracek stated that he was excited about the prospect of Mann Theatre coming to Eagan and the Commission was not trying to impede the marketing of this area. He stated that the Commission's basic concern was with the health and welfare of the citizens of Eagan. He stated that the Park and Recreation Commission could deal with the wetland issue. • Bob Vanny, architect for the applicant, explained the reasoning behind the positioning of the accesses. He stated that their design forces customers to park in the south parking lot. Member Hoeft felt that the north access does not work because of its proximity to Yankee Doodle Road. Mr. Greupner commented that they can not move the theatre any where else on this site. He requested that the Commission take action on this matter that evening. He mentioned that if this site does not work, they will find another site. Member Gorman wanted it noted that he is not in favor of the building being constructed of precast material and requested that the building be constructed of brick. Member Hoeft mentioned that the theatre would be a welcome addition to the City, however, without knowing what will be developed north of the theatre and how it would affect the traffic flow and access points, he could not support this proposal. Heyl moved, Gorman seconded, the motion to deny a Preliminary Plat consisting of approximately 6.7 previously zoned CSC (Community Shopping Center) acres within the Eagan Heights Commercial Park Planned Development located along the south side of Yankee Doodle Road east of Yankee Place in the. NE 1/4 of Section 15. Heyl, Gorman, Merkley, Hoeft and Isberg voted in favor; Voracek and Wallace voted against. Motion Passed 5-2. ADJOURNMENT Isberg moved, Hoeft seconded, the motion to adjourn the July 27, 1993 Advisory Planning Commission meeting at 10:00 p.m. All voted in favor. Secretary - Eagan Advisory Planning Commission MEMO City of eagan )1t. TO: CITY ADMINISTRATOR HEDGES ACTING COMMUNITY DEVELOPMENT DIRECTOR HOHENSTEIN FROM: CITY PLANNER STURM DATE: AUGUST 12, 1993 SUBJECT: TOWN CENTRE 100 TWELFTH ADDITION At the July 27 Advisory Planning Commission meeting, the Town Centre 100 Twelfth Addition consisting of one 6.7 acre lot for a Mann Theatre was denied 5-2 after a lengthy presentation and question and answer period. The site is located along the south side of Yankee Doodle Road immediately west of the Blue Cross/Blue Shield 10-story building on a parcel zoned Community Shopping Center (CSC) within the Eagan Heights Commercial Park Planned Development. The plan leaves a residual 180' along the north side of the lot for future development that the applicants are anticipating as restaurant sites. The site plan shows a conceptual layout that could accommodate two 324 and 234 seat restaurants based on one parking stall for every three seats. The following issues were discussed: • The off-site pylon sign at the intersection of Yankee Doodle Road and Yankee Place. • 9' wide parking stalls. • • The Variance to allow 406 parking stalls as opposed to 549 required by Code (one stall for every three seats). • Ingress/egress and internal circulation. • The filling of the wetland and the building exterior proposed to be a decorative precast panel. l On August 11,the applicant submitted a revised site plan that shifted the building slightly to the south and now provides an uninterrupted drive lane to the proposed restaurant pads to the north. This reduced the number of parking stalls on the theater lot to 373, or one stall per a 4.4 seat ratio. The southerly access point does not line up with the one for the Town Centre Shoppes across the street as called for in Condition #19. The applicants are objecting to Conditions #14 and #15 regarding wetland requirements. If you would like additional information, please contact me. City Planner JS/js • , 7 1----11t: t'' . �I�I I I I I I a# __- rat i +11 I . 1 4 -----1--- ..) : 1 1 'OOZE {y -- _ �r - ---__ — y 1II11 i ill Ii � i ' _ i •i I 1 I.� -C � ,∎ R ._ - \� , — i Q, „. .,, , _- , _, t„, ___: I _, _. _ ,. \\\\ \ / g ii, \ , t. - . --; r % \ • \i _1�_ �,�. I _ -� _( III I c \ - _J = 11+4 "NA _, ':, ,- -: Ai Ffl = . —I 1 , 11-rtt1-i- -ti- -1-n" -- -!1111 !1-I! I'� 1 1 0— - -- y EAGAH THEATRE Site Plan �•�•.- o. Associates EAGAN. YN it rio�� -—-- •_.- _ a.� 1.M L•r.; , — - — 11 { , , ( I .71 !�i -..., E, vi-, ,`"" I S il AUG 1 1 1993 , .,.., , . : -1 I • J 7 Is Ui y i& U1 I'.IIIII t i .1 R 1104-It: c t• ..-;►� F • e I�p °.f"!C E K ti I <∎`i. Watt PLAtt •• • • t ^ . \ IIi111 , ii~ II l I 11I ! i I t� �11 V.....:;‹\ \ I `•:.\ .-. , ' _.t.� F•t1j', 1 • 1 \1:• \'\ \ ``tea • . a .4_ `1 t - • iI 1_24 e we we r -_ ,e ■ \ `� Q I—1•_—• . i 3 .-1—. i \. ' • • \\\\\ ....1•: . ... ........ '....'•.e. /ill 1 , _ --1 ± 0 i 1 141_ D _ . 1-- __ ?j � �� .,B e71 i = —L-.- i FI l.�.,. I`..l..l!.1.11!_,LJ..�:.; :.tJ. Sile Plan �''0�— --• - Vanney EACA.N THEATP.E . •••'us — EACAT, r."'r#�•• ss�— ».�ASSOCiateS ` •.rr•so.∎. MEMORANDUM TO: 7-TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: AUGUST 12,1993 RE: TOWN CENTRE 100 - 12TH ADDITION MANN THEATERS, INC. At the Advisory Parks, Recreation and Natural Resources Commission Meeting on August 5, the Commission reviewed the Town Centre 100 - 12th Addition proposal. The Development and owner were present at the meeting. There was significant review and discussion regarding the proposal by the developer to fill in .4 acres of wetlands. Mr. Colon, developer of the Town Centre additions, explained his perspective on the history of the pond. He went on to say that filling in the .4 acres of wetland would be made up on the project site through expansion of the wetland area adjacent to O'Leary Lake. Commission members expressed their perspective that construction around the pond would do more than just remove the wetlands; that would be a loss of existing vegetation, general degradation of the site and creation of a great deal of asphalt. • Members questioned why the developer could not purchase additional land to the north to provide sufficient parking for the theater site. The owner, representing Mann Theaters, explained that Mann Theaters did not own that property and that the expense of additional acquisition did not make the project feasible. The representative then went on to explain that they were looking for a variance from the city for parking space as it was their impression that the ratio of parking was excessive at 3 to 1. Further review of the proposal, members of the Advisory Commission also raised questions and recommendations for a sidewalk along Town Centre Drive and the potential for a trailway around the pond. Currently, an asphalt trail does exist on the east side of the pond servicing the office building. Members-reasoned that a trailway around the entire perimeter of the pond would be beneficial to both developments. C Town Centre 100 - 12th Addition Page 2 August 12, 1993 Members also questions if this development met the city ordinance requirements regarding greenspace within impervious areas. This ordinance requires 5% of the area to have landscape islands. After additional discussion by the Commission regarding the wetland,the Commission felt that the filling in of the wetland for this development did not seem appropriate given current wetland regulations. Members felt that removal of the wetlands to provide for parking space was not appropriate and it would be better for the city to provide a variance for reduction in parking than to fill in the wetland area. The Commission then recommended the following eight items for Council consideration. 1. The developer is to excavate Pond DP-20 to provide .8 acre-feet additional wet pond volume to meet water quality treatment requirements for the proposed development. 2. The developer is to be required to obtain water. resources program staff approval for the excavation plan. 3. The developer's proposal to fill .4 acres of wetland associated with Pond DP-20 be denied and alternatives to avoid or minimize filling be pursued. . 4. If the City allows any filling of the wetland, a plan must be submitted for approval by staff to replace the filled area on a acre-for-acre basis as required under the interim program of the WCA. 5. Any wet pond volume lost due to filling is to be made up by additional excavation in Pond DP-20. 6. The City of Eagan Tree Preservation Guidelines are to be followed and applicant must identify size and species of significant trees on the grading plan. 7. A sidewalk is to be incorporated along the west and south side of the site. KV/nh n3/mann.mem • cc: Marilyn Wucherpfennig, Planning Aide Joe Merchak, Construction Analyst Mike Foertsch, Assistant City Engineer (AO a ross BlueShield C7,69 f of Minnesota PA. Box 64560 • St. Paul, Minnesota 55164-0560 August 12, 1993 Mayor Tom Egan • City of Eagan Eagan, Minnesota 55123 Re: Mann Theaters, Inc. Development Dear Mayor Egan: I am writing in follow-up to the meeting on July 27 of the Advisory Planning Commission and their decision to oppose the Conditional Use Permits and Variance which were requested in connection with the proposal to build movie theaters and, potentially, two restaurants on the site adjacent to our Waterview Office Tower on Yankee Doodle Road. n meeting Legal counsel representing Blue Cross and Blue Shield of Minnesota attended the e to express our opposition to this development. It is our position that this retail development would be incompatible with the office properties located in the immediate vicinity. It is our understanding that there will be a projected parking shortage of between 120 and 150 spaces, which we feel will result in use by restaurant and theater patrons of our parking facilities. In addition, we are concerned that the additional traffic generated by these businesses during our normal business hours will jeopardize the safe exit of our employees and customers from our parking lot, particularly at the end of the business day. Finally, we were dismayed to learn of the plan to fill in a portion of the pond which is partially located on our property and enjoyed by our employees during lunch and other break times. Certainly, when we originally leased the property several years ago, there was no indication that Federal Land would permit the alteration of this green space. Please note the attached petition signed by our Waterview Office Tower employees. We agree that movie theaters would be a positive addition for the residents of Eagan, providing that the site can adequately accommodate the needed parking and ensure the safe flow of traffic. We respectfully submit that another site would better serve the long-term needs of these types of retail establishments. Sincerely, e1/14 ) Sharon Zau r Assistant Vice President Administrative Services SZ/cj 1 (-4, 3 • • BlueCross BlueShield boo of Minnesota . e P.O. Box 64560 • St. Paul, Minnesota 55164-0560 TO WHOM IT MAY CONCERN: MANY EMPLOYEES WHO WORK AT THE BLUE CROSS/BLUE SHIELD WATERVIEW OFFICE TOWER OBJECT TO THE PROPOSED THEATER SITE WEST OF WATERVIEW. OUR POND OR (WETLAND) IS ENJOYED BY ALL EMPLOYEES AND TO FILL IT WOULD BE A TRAVESTY. PLEASE CONSIDER ANOTHER SITE FOR THE THEATER LOCATION. THANK YOU FOR YOUR CONSIDERATION. MRS. DORIS KRAEMER 4069 DEERWOOD TRAIL EAGAN, MINN 55122 NAMES ADDRESSES PHONE II'S �- �,� .�.e ri vc�P 0�. y5 Z 1.2• CU 3 YLc_ : Cl P C Cr4- c ' Ve (a--5 y ux C 4. 5. eiaLe.td keitIVL s / /3 -� -' c 8. 9• ' ) • • e (1;44)2;) 1. . _Au.) 1160 41)" 12. .1At ojStli jSQr 13. EAp _ ,1 � 1 5�, 4' { 112 15. ,YCuL_ 16. Wilda - USA OMic:a'Sponsor Aft p1 the 1992 grAlrer U.S Olympic Teas^ LIP 5-1:37,74a c e.‘' G e--Z it 4 ems. -ire si-Ie a... fla c � - -f-- • LeiJ---/-er-ri .9c ) 8cff_C'. PA„ ne Ai-0 1.e fri_...,;&ic„5- _______ Q...\-XLNP .S�`uV�► .y� • � ��. %',,al 591g (2 SA Ai- -,iwk (/a.0 4. 5-5-71i 7:,/,-4 . - -45L19 LC, - Po iv..ci-c u°€C 1 tO u pe( 1 3rd I G H L--a.1...4.-c I J f .12..i✓ -,-d-.- —Tr ac`i C ray e ►-) .�c': �. a Cc r►-,e. ,can Ln EG�c�- , r "1►�, 55i 3,3 /51-,,J. / i tx-:, ;. >cp—izsic„,?.-_,-1,— 'c _ . '- ri. Li�_ _. . r tl.'✓: l .r 1` . ' ,:__p H Tl,-..,L, `_j•pr1�_ V'._CM_i_ vr4 - L,•_,/ l - .7 Cl& ' )'1 c'41 1t e7t a•-r.-. t2-i 157 .D . Av tg14.4. 4.1 __ . . /. 7 t,(/cam / . ,- ko Agenda Information Memo August 17, 1993, City Council Meeting : r PREVENTION PROGRAM/DAKOTA ALLIANCE FOR PREVENTION A. Prevention Program, Dakota Alliance for Prevention--Cheryl Casey and Sue Gehrz, of the Dakota Alliance for Prevention, will be present at the August 17 regular City Council meeting to discuss the formation of a community coalition in the City of Eagan. Coalitions suited to individual communities are being formed in Dakota County to work toward the prevention of tobacco, alcohol and other drug abuse among the youth of its communities. It is the Alliance's position that such programs have a better chance of success when membership reaches across the community from City government to the schools, to parents, youth organizations, businesses, community service organizations, etc, and incorporates all those fields in its membership. The Dakota Alliance for Prevention has completed p eted a Focus Group Study in Dkota County and an excerpt from "Listening to Dakota County" is encjpsed on pa a / D7 . Also enclosed is a summary of the study's results on pages f(e and/ Co . Coalitions have already been formed in Burnsville and Farmington and the Alliance encourages the City to take an active role in the leadership and formation of an Eagan coalition because of the law enforcement, park programs, and other resources it has available to aid in its mission. The Dakota Alliance for Prevention is asking the City of Eagan to form a coalition to deal with the needs of the youth of the community and accept leadership of that group. If the City does not wish to be the focus in the formation or maintenance of such a group, the Alliance asks that a Councilmember and/or staff member serve on the coalition. Beyond a member time-commitment, budgeting is not anticipated and if programs or materials do require funding, there are possible grant opportunities to help meet those needs. ACTION TO BE CONSIDERED ON THIS ITEM: To provide direction regarding the formation of and/or participation in an Eagan Youth Coalition for the prevention of alcohol, tobacco or other drug abuse. /CC( DAKOTA ALLIANCE FOR PREVENTION 33 East Wentworth#345, West St. Paul, Minnesota 55118 DA] Telephone: 612-450-2902 Fax: 612-450-2948 "LISTENING TO DAKOTA COUNTY" PARENT AND YOUTH FOCUS GROUPS AGREED THAT: THE FOLLOWING ARE PROBLEMS IN DAKOTA COUNTY, 1. YOUTH ALCOHOL USE IS A SERIOUS PROBLEM. 2. ALCOHOL IS READILY AVAILABLE TO MINORS. 3. ADULT ATTITUDES ABOUT YOUTH ALCOHOL USE ARE NOT CONSISTENT —SOME PROHIBIT,SOME SANCTION, SOME CONDONE, AND SOME ENABLE. 4. TEENS NEED MORE POSITIVE ADULT ROLE MODELS. (TEENS GIVE THIS MORE IMPORTANCE THAN DO PARENTS.) S. FAMILIES DO NOT SPEND ENOUGH TIME TOGETHER. 6. YOUNG PEOPLE HAVE TOO MUCH UNSUPERVISED LEISURE TIME. THE FOLLOWING MIGHT BE HELPFUL:, 1. DECREASE THE AMOUNT OF UNSUPERVISED LEISURE TIME AND INCREASE THE OPPORTUNITIES FOR INTERGENERATIONAL BONDING AND POSITIVE YOUTH DEVELOPMENT BY: -COMMUNITY MEMBERS (ADULTS ANP YOUTH) TAKING INVENTORY OF EXISTING RESOURCES AND PROMOTING COLLABORATIVE WAYS TO EXPAND ACCEPTABLE, ACCESSIBLE, AND AFFORDABLE ACTIVITIES FOR FAMIUES AND YOUTH. -INCREASING YOUTH OPPORTUNITIES FOR JOBS, VOLUNTEER EXPERIENCES, AND CROSS AGE AND PEER TEACHING AND MENTORING. (CROSS AGE INCLUDES TEENS TEACHING ADULTS.) 2. ENHANCE PEER SUPPORTS FOR PARENTS THAT DO NI COMPETE WITH TIME SPENT WITH CHILDREN, I.E. WORK PLACE,TELEPHONE HOTLINES, FAMILY ACTIVITIES, MEDIA PROGRAMS AND NEIGHBORHOOD ORGANIZATIONS. 3. INCREASE THE NUMBER OF ADULTS MODELING CONSISTENT, FAIR ENFORCEMENT OF LAWS, RULES, AND NORMS, INCLUDING RESPONSIBLE USE OF ALCOHOL. PARENTS AND YOUTH DISAGREED ABOUT: 1. TEENS CONSIDER ADULTS TO BE MORE INFLUENTIAL THAN PARENTS DO. 2. TEENS WANT PARENTS TO LEARN TO BE BETTER LISTENERS BUT PARENTS WANT TO LEARN HOW TO SET AND ENFORCE RULES. 3. TEENS WANT MORE TIME WITH PARENTS, BUT PARENTS WANT MORE OPPORTUNITIES FOR COMMUNICATING WITH THEIR PEERS. From 'Listening to Dakota County' Focus Group Study of 11 groups of parents and 14 groups of junior and senior high school students from 10 suburban and rural communities in Dakota County in 1993. For additional information, contact the DAKOTA AL DANCE FOR PREVENTION. LOS. . . Listening to Parents . Summary Reducing Alcohol, Tobacco and Other Drug Problems in Dakota County DAKOTA ALLIANCE FOR PREVENTION - Focus Group Results ` INTRODUCTION Parents are concerned about their guidelines, rules and expectations In 1991, Dakota County received a children's unsupervised time. and follow through with five-year community partnership Parents feel that problems are consequences. Several parents grant for alcohol and other drug likely to emerge when young emphasize the importance of abuse prevention from the Center people are left unsupervised or parent child communications. It is of Substance Abuse Prevention when parents don't know where important that young people be (CSAP). The grant resulted in the their teens are or who they're with. given the reasons why alcohol and development of the Dakota Alliance In these situations it becomes easy other drug use is dangerous and for Prevention (DAP). This study, for teens to use alcohol and other should not be used. Just saying which was sponsored by DAP, drugs. Most parents indicate that no doesn't work. examines the perceptions of . alcohol use is a problem but they parents in Dakota County about feel that other parents tend to Parents recognize that young the problem of tobacco, alcohol ignore it. Some parents have people need inexpensive or free and other drug use as well as considerable concern about recreational or social alternatives. prevention efforts and campaigns. drinking at the junior high level. These could be family oriented or Alcohol is a bigger problem than just targeted to teens. Parents can DESCRIPTION OF THE STUDY other drugs because it is easier to have a role in planning and get. There is some concern that encouraging adoption of these The focus group participants were alcohol serves as a gateway to within the community. 61 parents who participated in one other illegal drugs. of 11 focus group interviews. The focus groups were conducted As parents, they feel it is important between February 25 and April 15, Teen Drinking to stress honesty and openness so 1993, in various parts of Dakota Parents are concerned that teens that their children will feel County. consume alcohol almost anywhere encouraged to talk with them. and at anytime. This includes in the home, at school (both junior and In all groups, parents indicate that STUDY FINDINGS senior high), at parties, in parks, in setting a good example is the best cars or at sporting events. It way to influence their children's The Most Serious Problems includes virtually any place where attitudes toward use of alcohol. These parent groups have differing there is no adult supervision or in What the young people see at views about the problems families homes where parents allow minors home is usually what they will do. face in their communities. to drink. To some it was important to Foremost for some are the financial remain active in their children's and economic pressures to Alcohol and other drugs are readily . lives by 'turning the TV off" and maintain their standard of living. A available to teens. Parents say that spending more time with them. similarity among the parent groups some steal alcohol from liquor Some further stress the need to is the lack of control parents feel cabinets at home or get older teach lessons of responsibility at a when dealing with their teen age siblings or other adults to buy it for early age and not wait until they children. This is expressed in them. One group indicated that are sixteen. several ways. Parents have less some bars will even sell alcohol to time to be involved with their minors. Teens know which bars Preventive Strategies children because of other time and liquor stores will sell to them Peer influence is considered to be demands when both parents work, or know the adults who are willing among the most influential forces. leading to teens being -to buy it for them. - affecting teens.Parents find it unsupervised when they come difficult to stress and enforce home from school. A feeling of Parent Strategies values and rules that differ from being isolated from other Parents have a number of ideas that of their children's best friends. supportive adults contributes to the about what they could do to help parents' perception of limited teens resist the use of alcohol and School personnel are seen as control of teen behaviors. other drugs. They feel it is having the biggest influence on important for parents tooet teens besides parents and peer ( • groups. In particular, parents • Parents are reasonably hopeful mentioned coaches and teachers The problem of chemical use • Offer parent education options, who show a special interest in the among teens is a challenge but can but with attention to reaching teen's life. be addressed. Parenting time and parents who ordinarily don't attend skills are critical. Also parents need these sessions. In addition, some parents feel that to be aware of the pressures on churches, schools and employers young people today. • Encourage the development of should work together more to accessible parent support reinforce what the other says • Community attitudes toward resources including work place about alcohol and drug use. adult alcohol use are relatively parent networks, parent telephone Employers can have a unique consistent. While a number of hotline, and culturally specific impact on teens because of the parents choose not to personally materials rules and requirements of the work drink, they feel that the place. community, in general, sanctions . adult use of alcohol. I is legal and • Encourage communication among Some parents also identify the the community deems it acceptable parents. positive influence of other parents if it is controlled and in moderation. on their children. Sometimes Drinking and driving is clearly an • Build on the strengths within the • children like to talk to an adult who' excessive use and is deemed not ethnic and cultural communities of is not their parent and some adults acceptable. Dakota County to support have the capacity and opportunity prevention programs for young to be effective listeners. When this • Community values on teen use of people. . occurs these adults have a positive alcohol are not consistent. A range influence on other people's of views surfaced in the focus • Adults who are influential in children. groups. A sizeable number of preventive efforts such as teachers parents feel that no use of alcohol or coaches should be told of their Support for Parents is acceptable until age 21. A positive role and encouraged to Parents have suggestions on second category is parents who continue their efforts. supporting parents: sanction occasional, in-home use • More parent education associated with special events. A opportunities third category is parents who • The DAP should encourage • Better communication between condone teen use of alcohol and, continued listening efforts within . parents in some cases, purchase and the community. • Build on strengths in minority provide it to teens. Throughout the . communities continuum of values are parents • Provide work place support for who enable teens to use alcohol by The following individuals parents allowing opportunities for conducted focus groups. Without unsupervised gatherings and their help and talent, this report STUDY THEMES parties. would not be possible. Thanks to: Gina Adasiewicz Margaret Dixon • Parents are concerned about SUGGESTIONS Sue Gehrz Meg Grove alcohol and drug use. . Karen Lindberg Mary Montagne Virtually all parents are concerned • Each community should Cindi Moody Peg Olson about alcohol and drug use and inventory the availability of Maris Parra Shari Prest some feel powerless to deal with inexpensive recreational activities Gloria Rosario Khambay Sivongsay this situation. Some adults are for teens. Mary Vos Blong )(icing Leslie Yunker more troubled about financial or family crises, but all have at least • Encourage creation of jobs and Special appreciation is extended to some concern about alcohol and, community service opportunities the 61 parents from throughout to a lesser extent, other drugs. for young people. Dakota County who willingly shared their ideas and thoughts. • Parents are knowledgeable about • Consider changing school • • • the environment of their children. schedules to enable junior and high In general, the parents who school students to go later and For more information participated are aware of and stay longer at school. To obtain a detailed report of the concerned about easy access to 'Listening to Parents" or alcohol and other drugs and about • Review and perhaps enhance the 'Listening to Youth' focus group lack of enjoyable alternatives for school activity bus schedule to study, contact the Dakota Alliance youth. allow teens to participate fully in for Prevention, 33 E. Wentworth after school events. 1 Ave., West St. Paul, MN 55118, l (.4phone (6121 450-2902. �ilili;Ill!I:u, :,y-rrs:a u s .!Viii"!pia„; //) MEMO — city eagan of 9 TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 13, 1993 SUBJECT: LETTER FROM TOM HARMENING Enclosed on page a is a copy of a letter which was sent to the Mayor, City Councilmembers and me from Tom Harmening. C City Administrator Attachment TLH/vmd • August 2 , 1993 Honorable Mayor and City Council Mr. Tom Hedges, City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor, Council Members and Mr. Hedges: I just wanted to write to once again thank you for the opportunity to be interviewed as a finalist for the Community Development Director position. Although I was obviously disappointed in not being selected, I realize that you were faced with a difficult decision and I respect the fact that you selected the candidate which you felt best suited your needs. As one of your constituents I wish you and your new Community Development Director the best of luck and look forward to meeting yo, again sometime in the future. SinpereVy, � 4"�1 Tom I'apening TH08023C B ..II, �.. i[(iiil9� .4101111 iimuk MEMO _city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 13, 1993 SUBJECT: INFORMATION REGARDING DIRECTOR OF COMMUNITY DEVELOPMENT REICHERT As the Council is aware, in official action taken at the last City Council meeting, the appointment of Peggy Reichert as Director of Community Development was unanimously ratified. However, the agenda item regarding two conditions which were addressed in negotiations with Ms. Reichert was continued until the August 17 City Council meeting, at which time a full Council would be able to vote on them. The background on this item is that, during negotiations, Ms. Reichert requested that, because of her extensive experience, her first compensation step increase would occur at six months rather than one year and also that she would begin accruing vacation at the three week accrual level. As the Council knows, I polled the Council regarding these items and received approval of the two conditions from a majority of the Council. I then informed Peggy Reichert in good faith that the Council had approved the conditions. Because of the absence of City Councilmember Awada at the last City Council meeting due to the birth of her daughter, the item was continued until the August 17 City Council meeting. Enclosed on pages through 3 is a copy of a letter which I wrote to Director of Community Development Reichert regarding the action at the Council meeting. Also enclosed on page 4/ is a copy of a memo from Assistant to the City Administrator Duffy in reply to a request from me for a synopsis on the hiring process of the Community Development Director. City Administrator Attachments TLH/vmd • city oFecicpan THOMAS EGAN Mayor PATRICIA AWADA SHAWN HUNTER SANDRA A. MASIN THEODORE WACHTER Council Members THOMAS HEDGES City Administrator E.J. VAN OVERBEKE City Clerk August 4 , 1993 PEGGY REICHERT 617 GOODRICH AVE ST PAUL MN 55102 Dear Peggy: In official action taken at a regular City Council meeting hel0 Tuesday, August 3 , 1993 , your appointment as Director of Comr �tt � " Development at the City of Eagan was unanimously ratified. The agenda item regarding the two conditions listed in my letter (. July 30, 1993 to you relating to a compensation step at the e i month anniversary and beginning at the three week vacation accrual level was continued until the August 17 City Council meeting . As you recall , I polled the Council regarding these conditions over the telephone last week and received approval of the two condil ions from a majority of the Council . I then informed you in good faith that the Council had approved the conditions . The vote at last night ' s Council meeting regarding approval of tie conditions was twc to two due to the absence Of Councilmember Pat Awada who had just had a baby. Therefore, the item was continued until she cold vo'. o on it . Councilmember Awada supported approval of both COP'. ions in the original telephone poll and confirmed her support of both conditions in a telephone conversation with me last evening. • MUNICIPAL CENTER MAINTENANCE FACILITY THE LONE OAK TREE 3501 COACHMAN POINT 3830 PILOT KNOB ROAD THE S '.'?OL OF STRENGTH AND GROWTH IN OUR COMMUNITY EAGAN,MINNESOTA 55122 EAGAN,MINNESOTA 55122-1897 PHONE'.(612)681-4300 FAX (612612)681/4606 Equal Opportunity/Affirmative Action Employer FAX:(612)6814360 FAX (612)681-461^ TD D:(612)454-8535 1DD (612)n` •` 1! Ca- City of Eagan/Peggy Reichert August 4 , 1993 Page Two If you have any questions, please feel free to call me or Assistant to the City Administrator Holly Duffy at any time. I look forward to your meeting with the members of the Community Development Department this noon. Sincerely, Thomas L. Hedges City Administrator /hd cc: Honorable Mayor and City Councilmembers Assistant to the City Administrator Duffy MEMO TO: CITY ADMINISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR DUFFY DATE: AUGUST 6, 1993 SUBJECT: COMPENSATION/BENEFITS FOR COMMUNITY DEVELOPMENT DIRECTOR This memo is in reply to your request for a synopsis/reflection on the hiring process as it relates to compensation and benefits for the position of Director of Community Development. When we advertised the position, we only referred to the salary range for the beginning date of hire of the successful applicant. Benefits and steps were not advertised or discussed. Indeed, in most hiring processes for a position at the level of a department head or city administrator, these typically are not discussed and are a part of the negotiation process after the position is offered. I am sure you probably remember compensation and benefit negotiation was one of the services that Jim Brimeyer offered to us. This is because it is a normal part of the executive recruitment process for a department head or above position, either by a consultant or city administrator. When you were negotiating with Peggy, she asked if a six month compensation step and a starting accrual amount of three weeks of vacation were negotiable. You told her you would poll the Council to see if they were agreeable to these two items. When you polled the Council, you did receive a majority approval for both items; and, in good faith, you told Peggy that both items were approved by a majority of the City Council. In return, and also in good faith, Peggy accepted the job offer to include the two negotiated items. During the hiring process, the Council did discuss paying for moving expenses if the applicant were from out of the area, but did not discuss other points. If the applicant the Council chose had been coming from a position with less compensation, there probably would have been less of a possibility of negotiation. However, with a candidate with Peggy's experience and status, negotiation was to be expected. I hope this synopsis/reflection is of use. 44VA Assistant 1 the Ci Administrator r r STATE OF MINNESOTA FOR BOARD USE ONLY GAMBLING CONTROL BOARD AMT PAID PREMISES PERMIT RENEWAL APPLICATION CHECK NO. LG214PPR PRINTED:07/13/93 DATE LICENSE NUMBER: B-03292-004 EFFECTIVE DATE: 07/01/92 EXPIRATION DATE: 12/31/93 NAME OF ORGANIZATION: Humane Burnsville Dakota Minnesota Valley Soc GAMBLING PREMISES INFORMATION NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED LaFonda De Los Lobos 3665 Sibley Memorial Hwy Eagan 55122 COUNTY Dakota IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y LESSOR INFORMATION DOES YOUR ORGANIZATION OWN THIS SITE?: No IF NO, LIST THE LESSOR: Cuz Inc 3665 Sibley Memorial Hwy Eagan MN 55122 NAME OF PROPERTY OWNER (WHEN NOT LESSOR) : Otis Trujillo SQUARE FEET PER MONTH: 65 AMOUNT PAID FOR RENT PER MONTH: 1000 SQUARE FEET PER OCCASION: 0 AMOUNT PAID PER OCCASION: 0 BINGO ACTIVITY BINGO IS CONDUCTED ON THIS PREMISES: No STORAGE ADDRESS 2000 Old Co Rd 34th P1 Burnsville MN 55337 BANK INFORMATION American Bank Of Burnsville 301 Burnsville Pkwy Burnsville MN 55337 GAMBLING BANK ACCOUNT NUMBER: 0035852 ON THE LINES PROVIDED BELOW, LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT. THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS. - / .l, ! ACKNOWLEDGMENT GAMBLING PREMISES AUTHORIZATION I HEREBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OFFICERS, THE GAMBLING CONTROL BOARD, OR AGENTS OF THE BOARD, OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY, OR AGENTS OF THE COMMISSIONERS, TO ENTER THE PREMISES TO ENFORCE THE LAW. BANK RECORDS INFORMATION THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPECT THE BANK RECORDS OF THE GAMBLING ACCOUNT WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURRENT GAMBLING RULES AND STATUTES. I DECLARE THAT: • I HAVE READ THIS APPLICATION AND ALL INFORMATION SUBMITTED TO THE GAMBLING CONTROL BOARD; • ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;; • ALL OTHER REQUIRED INFORMATION HAS BEEN FULLY DISCLOSED; • I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZATION; • I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPERATION OF ALL GAMBLING ACTIVITIES TO BE CONDUCTED; • I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL GAMBLING AND RULES OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISSUED A PREMISES PERMIT, TO ABIDE THOSE LAWS AND RULES, INCLUDING AMENDMENTS TO THEM; • ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE GAMBLING CONTROL BOARD AND LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGE; • I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED INFORMATION OR PROVIDING FALSE OR MISLEADING INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT. SIGN TURE OF CHIEF EXECUTIVE OFFICER DATE 7//9/ .3 LO GOVERNMENT ACKNOWLEDGMENT 1. THE CITY* MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN CITY LIMITS. 2. THE COUNTY** AND TOWNSHIP** MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN A TOWNSHIP. 3. FOR TOWNSHIPS THAT ARE UNORGANIZED OR UNINCORPORATED, THE COUNTY** IS REQUIRED TO ATTACH A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS. 4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY APPROVING OR DENYING THIS APPLICATION. 5. A COPY OF THE LOCAL UNIT OF GOVERNMENT'S RESOLUTION APPROVING THIS APPLICATION MUST BE ATTACHED TO THIS APPLICATION. 6. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED TO THE GAMBLING CONTROL BOARD. TOWNSHIP: BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES THAT THE ORGANIZATION IS APPLYING FOR A PREMISES PERMIT WITHIN TOWNSHIP LIMITS. CITY* OR COUNTY** TOWNSHIP** CITY OR COUNTY NAME TOWNSHIP NAME CLTi cc EA-c Ail SIGNATURE OF PERSON CEIVING APPLICATION SIGNATURE OF PERSON RECEIVING APPLICATION,c)z .z. (,E.,-L..z,,,,TITLE DATE RECEIVED TITLE DATE RECEIVED REFER TO THE CHECKLIST FOR REQUIRED ATTACHMENTS MAIL TO: GAMBLING CONTROL BOARD 1711 W COUNTY RD B - SUITE 300 S ROSEVILLE, MN 55113