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06/01/1993 - City Council Regular AGENDA ' REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA . MUNICIPAL CENTER BUILDING JUNE 1, 1993 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) III. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE) A. FINANCE DEPARTMENT p. 1. 1. Presentation of Comprehensive Annual Financial Report `` B. PARKS & RECREATION DEPARTMENT Py 1. National Recreation Trails Fund Grant Proposals IV. 6:55 - CONSENT AGENDA (PINK) o, < A. PERSONNEL ITEMS , < < B. PROCLAMATION, Pause for the Pledge of Allegiance, June 14, 1993 l3 C. VACATE Portion of Public Right of Way, Receive Petition/Order Public Hearing (Englert r Road) iii D. CONTRACT 90-D, Acknowledge Completion/Authorize City Maintenance (Franks Nursery - Storm Sewer) !j E. LICENSE, Cigarette, Midwest Restaurant Associates, Inc. , dba Applebees Neighborhood (' Grill & Bar, 1335 Town Centre Drive i�o F. FINAL PLAT, West Publishing Company 6th Addition 74 (% G. RATIFICATION Insurance Agent/Broker, City of Eagan .��i. RECEIVE Bids/Award Contract, Fire Department, Replacement Truck for Unit #7, Grass Fire Rig r1 13 I. RESOLUTION, Findings of Fact, Adams Outdoor Advertising, Denial of an Outdoor Advertising Sign on Parcel 011-27 P'20 J. RESOLUTION, Findings of Fact, Adams Outdoor Advertising, Denial of an Outdoor Advertising Sign on Outlot A, Rasmussen College Campus r�[ K. RESOLUTION, Findings of Fact, Adams Outdoor Advertising, Approval of an Outdoor Advertising Sign on Parcel 041-01 V. 7:00 - PUBLIC HEARINGS (SALMON) Q.3 S-A. PROJECT 652, Cedar Grove 3rd Addition - Streetlights $L B. PROJECT 653, Cedar Grove 4th Addition - Streetlights C. PROJECT 654, Cedar Grove 5th Addition - Streetlights D. PROJECT 651, Cedar Grove 6th & 9th Addition - Streetlights ��° E. VACATE Utility Easements - Town Centre 70 - 2nd & 11th Additions �P' ,�F. VACATE Drainage & Utility Easements - Lot 1, Block 1, Lembke 1st Addition Y VI. OLD BUSINESS (ORCHID) VII. NEW BUSINESS (TAN) F., ,,b A. PROJECT 648, Consider Request to Postpone Special Assessments (Parcel 014-02, Wescott Garden Lots - Welter) I NEW BUSINESS (continued) l , t1.3 B. CONDITIONAL USE PERMIT, Lessors, Inc. , to allow a truck and freight terminal and sales and service of truck or passenger cars in a LI (Light Industrial) district on Lot 2 and part of Lot 3, Block 1, (032-01) , Sibley Terminal Industrial Park, located along the north side of Terminal Drive in the NE 1/4 of Section 8 ( ,24i C. CONDITIONAL USE PERMIT, MGM Liquor, to allow outdoor storage on Lot 2, Block 1, Hilltop Plaza, located along the east side of Pilot Knob Road, north of Diffley Road, in the SW 1/4 of Section 22 01 CONDITIONAL USE PERMIT, Yankee Square Amoco, to allow outdoor storage on Lot 1, Block f' 1, Bicentennial 3rd Addition, located along the south side of Yankee Doodle Road, east of Washington Drive, in the NE 1/4 of Section 16 CONDITIONAL USE PERMIT, Target Stores, Inc. , to allow outdoor storage on Lot 3, Block 1, Cliff Lake Centre, located along the north side of Cliff Lake Road, east of Cliff Lake Road, in the SW 1/4 of Section 29 ?X , F. REQUEST, Engstrom Company, Building Permits Prior to Final Plat, Woodlands North 3rd Addition P`Ill G. REQUEST, Williams Brothers Pipeline, Extended Hours of Work, Pipeline Right-of-Way VIII. ADDITIONAL ITEMS (GOLD) IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY) R. ADMINISTRATIVE AGENDA (GREEN) XI. VISITORS TO BE HEARD (for those persons not on agenda) XII. ADJOURNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. I MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: MAY 27, 1993 SUBJECT: AGENDA INFORMATION FOR THE JUNE 1, 1993 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the June 1, 1993 City Council agenda, regular meeting minutes for the May 18, 1993 City Council meeting, and special meeting minutes for the April 29, 1993 special City Council meeting, the following items are in order for consideration. DEPARTMENT HEAD BUSINESS A. FINANCE DEPARTMENT: Item 1. Presentation of Comprehensive Annual Financial Report--The 1992 audit has recently been completed and the Comprehensive Annual Financial Report for calendar year 1992 has been prepared. The report, along with two letters covering the auditing process and general management items, were previously distributed to the City Council. Staff has met with representatives of the auditing firm of Deloitte and Touche, and reviewed the management letters and the financial report in general. Mr. Jeffrey L. Radunz, partner and Ms. Beth A. Monsrud, manager, will be at the meeting to make a brief presentation to the City Council as well as to answer questions. Since the presentation will be brief, if the City Council would like additional information, arrangements can be made for a more in-depth presentation and discussion at a future work session. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the audited Comprehensive Annual Financial Report for the year ended December 31, 1992. Agenda Information Memo June 1, 1993 City Council Meeting B. PARKS AND RECREATION DEPARTMENT: Item 1. National Recreation Trails Fund Grant Proposals--The Parks and Recreation Department recently received information regarding the National Recreation Trails Funding Program for potential applications for projects regarding trails. Enclosed on pages„3 through If is a copy of a memo from Director of Parks and Recreation Vraa explaining program qualifications. Attached to that memo is a list of potential projects for which grants could be applied. The Advisory Parks, Recreation and Natural Resources Commission will be reviewing this item at its June 3 meeting, however, the grant application deadline is June 10, 1993 and the Council will not be meeting between June 3 and June 10. The Director of Parks and Recreation is requesting input from the Council regarding the proposed projects. It is Director of Park and Recreation's recommendation that the trails that have the most potential are #10 on his list, the Highland Trail from Walnut Hill from Trapp Farm Park,and #15 on his list, the Wandering Walk trail from Trotter's Ridge/Bridle Ridge Additions. ACTION TO BE CONSIDERED ON THIS ITEM: To provide input to the Director of Parks and Recreation regarding potential projects for which grants can be applied for the recreational trail funding program. C2`-' MEMO _city of eagan DATE: May 19, 1993 TO: Tom Hedges, City Administrator i/FROM: perrtiAMiector of Parks and Recreation SUBJECT: Recreational Trail Funding Program Recently, this department received information regarding the National Recreation Trail Funding Program for potential applications for projects regarding trails. This program should not be confused with the application that we recently made through the ISTEA program. Interim guidelines indicate that grant dollars can be used for development of trail linkages, maintenance of existing trails, development of trail support facilities and construction of new trails on municipal lands. The maximum grant amount is $50,000. The City must match this grant amount with an additional 25%. Consequently, the largest, single project which can be undertaken, assuming the City is to match to 25%, would be $62,500. Of particular note is the fact that application deadline is June 10, 1993. If we are to meet this application deadline we will need to move with all expediency. Attached to this memorandum, which I hope you will share with the City Council, is a list of potential projects which we believe might qualify under the National Recreation Trails Grants Program. Staff will be reviewing these trails at the June 3 Advisory Parks, Recreation and Natural Resources Commission meeting. However, the City Council does not have a meeting until after the June 10 deadline for submission, therefore, I would like the City Council to have an opportunity to review these potential projects in advance of the Commission meeting. Staff would like some input regarding these 20 potential projects to reduce the submission to two applications. I believe that the ones that have the most potential are #10, the Highline Trail from Walnut Hill to Trapp Farm Park and #15, the Wandering Walk Trail from Trotter's Ridge/Bridle Ridge Additions. Your reaction, and that of the City Council, will be most appreciated in order that we can meet the June 10 submission deadline. KV/DJ D4HEDGESTRLMEM 3 List of Potential Projects under National Recreation Trails Grant Program May 15, 1993 1. Burr Oaks Park - walking trails 2. Blue Cross/Blue Shield Road - separated pedestrian trail 3. Blackhawk Road - separated pedestrian trail (BC/BS Rd. - Silver Bell Rd.) 4. Murphy Parkway - trail access to Blackhawk Park 5. Peridot Path Park - walking trail 6. Rahn Park - internal trail connections 7. Pin Oak Drive/Nicols Road - separated pedestrian trail 8. Lexington Avenue - separated pedestrian trail (Patrick Rd. - Wilderness Run) 9. Ravine Park - walkway trail/boardwalk 10. Highline Trail - Walnut Hill to Trapp Farm connection 11. Dodd Road - separated pedestrian trail (Cliff Rd. to Diffley Rd.) 12. Oak Pond Hills Park - walking trails 13. "Lexington/Diffley" Park - walking trails 14. McCarthy property - trails corridor acquisition 15. Wandering Walk/Trotter's Ridge - lineal trail 16. Denmark Ave./Duckwood Drive - separated pedestrian trail 17. Mueller Farm Park - walking trail 18. 1993 Trails Maintenance Plan Implementation 19. Information kiosks and shelters (Highline Trail/Other locations) 20. Acquisition of Soo Line R.R. R.O.W. - Mendota Heights Rd. to Eagandale Blvd. 4 Agenda Information Memo June 1, 1993 City Council Meeting CONSENT ►GA There are eleven (11) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. A. PERSONNEL ITEMS: Item 1. Retirement/Donn Smith--Donn Smith, who has been with the Eagan Police Department since 1965, has announced his retirement as of July 1, 1993. Enclosed on page (p is a copy of his letter of resignation. It would be appropriate at this time for the Council to accept the letter of resignation. Consistent with current City policy, police administration will review the position as it relates to the organization as a whole. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the letter of resignation/ retirement from Donn Smith of the Eagan Police Department. police department PATRICK J.GEAGAN Chief of Police KENNETH D.ASZMANN _city of eac�an Operations Captain 3830 PILOT KNOB ROAD THOMAS EGAN EAGAN,MINNESOTA 55122-1897 PHONE:(612)681-4700 Mayor FAX:(612)681-4738 PATRICIA AWADA PAMELA McCREA TIM PAWLENTY THEODORE WACHTER Council Members THOMAS HEDGES City AdmInInstrator May 26, 19 9 3 EUGENE VAN OVERBEKE City Clerk To: Chief Pat Geagan and Administation Captain Swanson From: Donn Smith Subject: Retirement This is to inform you that I will be officially retiring on July 01, 1993 . My last working day will be June 30, 1993 . If you have any questions in regards to this, please feel free to contact me. Sincerely, Donn Smith THE LONE OAK TREE . . .THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer (c) Agenda Information Memo June 1, 1993 City Council Meeting Item 2. Resignation/Tom Schuster--The City has received a letter of resignation from Tom Schuster, the City Forester in the Park Maintenance Division. Mr. Schuster is resigning in order to accept the position of Parks Superintendent/Forester for the City of New Hope. Enclosed on page iff is a copy of his letter of resignation. It would be appropriate at this time for the Council to accept the letter of resignation. Consistent with current City policy, parks administration has reviewed this position with City Administrator Hedges and Assistant to the City Administrator Duffy as it relates to the organization as a whole. It is their recommendation that the position be slightly restructured and removed from the Parks Maintenance Division to operate strictly as a City Forester position. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the letter of resignation from City Forester Tom Schuster and to reorganize the position as described. city of ecigcin THOMAS EGAN Mayor PATRICIA AWADA SHAWN HUNTER SANDRA A. MASIN THEODORE WACHTER Council Members THOMAS HEDGES City Administrator MAY 21, 1993 E.J. VAN OVERBEKE City Clerk Dear John: This letter is to inform you of my resignation as City Forester from the City of Eagan. My last day of employment will be Friday, June 4th. I have been offered the Park Superintendent/Forester position with the City of New Hope. I will assume this new position on Monday, June 7th. It's been an honor working for you and for the City of Eagan. Sincerely, Tom Schuster MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN,MINNESOTA 551221897 EAGAN,MINNESOTA 55122 PHONE:(612)681.4600 PHONE:(612)681.4300 FAX:(612)681.4612 Equal Opportunity/Affirmative Action Employer FAX:(612)681.4360 TDD:(612)454-8535 CS9/ TDD:(612)454-8535 Agenda Information Memo June 1, 1993 City Council Meeting Item 3. Part-time Public Meeting Cablecasters--Currently the City has an opening for one part-time Public Meeting Cablecaster and one substitute Public Meeting Cablecaster. After interviews, it is the recommendation of Cable Coordinator Reardon that Anthony Braun be hired as a part-time Public Meeting Cablecaster and that Jackie Heuton be hired as a substitute Public Meeting Cablecaster. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Anthony Braun as a part-time Public Meeting Cablecaster and of Jackie Heuton as a substitute part-time Public Meeting Cablecaster. Item 4. Seasonal Summer Recreation Staff--After interviews, it is the recommendation of Supervisor Nowariak that the following people be hired as seasonal summer recreation staff members: Julie Beecher, Rachel Collingham, Holly Confer, Alesia Dandurand, Cara Doring, Tova Embretson, Christopher Fischer, Jasen Groff, Shannon Haugh, Katie Jorgenson, Heather Kjos, Eva L'Herault, Chris Larson, Kimberly Larson, Kathy McNeil, Melanie Mesko, Tracey Muench, Kimberlyn Murphy, Dena Nolan-Fouche', Angela Orton, Colleen O'Shaughnessy, Stephanie Rodel, Joan Smebakken, Lynne Smebakken, Robin Stubblefield, Leanne Sweeney, Julie VandeWalker, Lori VandeWalker, John Wahlstrom, and Kristin Weeklund. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Julie Beecher, Rachel Collingham, Holly Confer, Alesia Dandurand, Cara Doring, Tova Embretson, Christopher Fischer, Jasen Groff, Shannon Haugh, Katie Jorgenson, Heather Kjos, Eva L'Herault, Chris Larson, Kimberly Larson, Kathy McNeil, Melanie Mesko, Tracey Muench, Kimberlyn Murphy,Dena Nolan-Fouche',Angela Orton, Colleen O'Shaughnessy, Stephanie Rodel, Joan Smebakken, Lynne Smebakken, Robin Stubblefield, Leanne Sweeney, Julie VandeWalker, Lori VandeWalker, John Wahlstrom, and Kristin Weeklund, as seasonal summer recreation staff. Item 5. Seasonal Street Maintenance Workers--After interviews, it is the recommendation of Supervisor of Streets Struve that Brian Laramy and Jamie Witt be hired as seasonal Street Maintenance Workers. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Brian Laramy and Jamie Witt as seasonal Street Maintenance Workers. Item 6. Seasonal Equipment Maintenance Worker--After interviews, it is the recommendation of Superintendent of Streets and Equipment Erhart that Christopher Gagnon be hired as a seasonal Equipment Maintenance Worker. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Christopher Gagnon as a seasonal Equipment Maintenance Worker. Agenda Information Memo June 1, 1993 City Council Meeting PERSONNEL ITEMS CONTINUED: Item 7. Seasonal Park Maintenance Worker--Due to the resignation of a seasonal Park Maintenance Worker, it is the recommendation of Superintendent of Parks VonDeLinde that John Holtan be hired as a seasonal Park Maintenance Worker to fill this position. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of John Holtan as a seasonal Park Maintenance Worker. Item 8. Seasonal Forestry Tech--After interviews, it is the •recommendation of Superintendent of Parks VonDeLinde that Amy Eddy be hired as a seasonal Forestry Tech. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Amy Eddy as a seasonal Forestry Tech. Agenda Information Memo June 1, 1993 City Council Meeting PROCLAMATION/PLEDGE OF ALLEGIANCE B. Proclamation, Pause for the Pledge of Allegiance, June 14, 1993--The City has received a request from the National Flag Day Foundation, Inc., to proclaim June 14, 1993 as flag day in the City of Eagan and to urge all citizens of the City of Eagan to pause at 7:00 p.m., eastern daylight time, for the 14th Annual Pause for the Pledge of Allegiance to the Flag. President Clinton has been invited to lead all Americans in the Pledge of Allegiance at that time. Enclosed on page I> is a copy of the proposed proclamation. ACTION TO BE CONSIDERED ON THIS ITEM: To proclaim June 14, 1993, as Flag Day in the City of Eagan and to urge all citizens of the City of Eagan to pause at 7:00 p.m., eastern daylight time, on this date for the 14th Annual Pause for the Pledge of Allegiance to the Flag. CITY OF EAGAN PROCLAMATION NATIONAL FLAG DAY - JUNE 14, 1993 ANNUAL PAUSE FOR THE PLEDGE OF ALLEGIANCE TO THE FLAG WHEREAS, by act of Congress of the United States dated June 14, 1777, the first official flag of the United States was adopted; and WHEREAS, by act of Congress dated August 3, 1949, June 14 of each year was designated "National Flag Day;" and WHEREAS, the Congress has requested the President to issue annually a proclamation designating the week in which June 14 occurs as National Flag Week; and WHEREAS, on December 8, 1982, the National Flag Foundation was chartered to conduct educational programs and to encourage all Americans to pause for the pledge of allegiance on Flag Day, June 14 ; and WHEREAS, by act of Congress, Public Law 99-54 was passed to have the pause for the pledge of allegiance as a part of the celebration of National Flag Day throughout the nation; and WHEREAS, Flag Day celebrates our nation's symbol of unity, a democracy in a republic and stands for our country's devotion to freedom, to the rule of all, and to equal rights for all; NOW, THEREFORE, BE IT PROCLAIMED that June 14 , 1993 will be designated as Flag Day in the City of Eagan and all citizens of the City of Eagan are urged to pause at 7: 00 p.m. eastern daylight time on this date for the thirteenth annual pause for the pledge of allegiance to the flag and to join all Americans in reciting the pledge of allegiance to the flag and nation. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: CERTIFICATION I, E. J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 1st day of June, 1993 . E. J. VanOverbeke, City Clerk Agenda Information Memo June 1, 1993, City Council Meeting VACATE R/O/W. ENGLERT ROAD C. Vacate Portion of Public Right-of-Way, Receive Petition/Order Public Hearing (Englert Road)—Staff has receive a petition from the developer of the proposed Pondview development located west of Pilot Knob Road, east of 135E, and northerly of Englert Road, requesting the vacation of a portion of Englert Road. Currently, an excess of public right-of-way was acquired than is required to construct a cul-de-sac at the westerly terminus of Englert Road. Additional application materials have been reviewed by staff and found to be in order for Council consideration. ACTION TO BE CONSIDERED ON THIS ITEM: To receive a petition requesting a vacation of a portion of Englert Road and schedule a public hearing for July 6, 1993. 13 Agenda Information Memo June 1, 1993, City Council Meeting ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE (FRANK'S NURSERY) D. Contract 90-D, Acknowledge Completion/Authorize City Maintenance (Frank's Nursery - Storm Sewer)--The private installation of public storm sewer facilities under the above-referenced development agreement has been completed,inspected by City personnel and found to be in compliance with City plans and engineering standards. Subsequently, the developer has requested formal acknowledgement by Council action with authorization for perpetual City maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge completion of Contract 90-D (Frank's Nursery) and authorize perpetual City maintenance subject to all related warranty provisions of the development contract agreement. Agenda Information Memo June 1, 1993 City Council Meeting CIGARETTE LICENSE/APPLEBEES NEIGHBORHOOD GRILL & BAR E. License, Cigarette, Midwest Restaurant Associates, Inc., dba Applebees Neighborhood Grill & Bar, 1335 Town Centre Drive--The City has received an application to sell tobacco products from Midwest Restaurant Associates, Inc., for Applebees Neighborhood Grill & Bar in Town Centre. The application is for the sale of cigarettes, cigars and other smoking tobacco. The items will be sold by individual pack or can. Sales will be over the counter and the tobacco products will be accessible to the person selling the products only. Enclosed without page number is a copy of the application form for the Council's information. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a license to sell tobacco products to Midwest Restaurant Associates, Inc., for Applebees Neighborhood Grill & Bar in Town Centre. 1S Agenda Information Memo June 1, 1993 City Council Meeting WEST PUBLISHING COMPANY 6TH ADDITION/FINAL PLAT F. Final Plat,West Publishing Company 6th Addition--Final plat documents relative to the West Publishing Company 6th Addition have been prepared and reviewed by the applicant and City staff. If this item is complete and executed in time for Tuesday's meeting, it will be in order for consideration by the City Council. If not, staff will recommend that the item be continued at the time of agenda approval. For a copy of this plat as it appears for filing at Dakota County, please refer to page n . ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for West Publishing Company 6th Addition. 1 Cv i 1� t ii ii I °111 f ti 1 -. �it _C I 11 ' i I } i I! ri ' IE tifl 1 i 1 11 l 11 1 )1! �� Ft � ' � 1 f � 1 1.1 _` Ili° t 'di1 1 r� Ii1 1 I i i f X13 f 11 ' I ' J ii II I ii ill° 1 i" 1; i • ..11 I .iiiIj 1 11 �i i I ill 1 f !� E,,,� -t,14 i1t 11 1 i I. 1 • 1 =II 11 1 - 1 } 1 11111 1111 LII ti�: � e� D3� 11 i � 1 _il M` z--�� 1—mac I 14 W o a p (�`:TO Y 9�• �� -� � � �*` app° ��i.L..i,M 91 (/1 00«1 LuG w.OM '<- • � j�� ? -- - - ---- - - -- --__'..{ ! tai p,r1 11� � tj c.r I s - . 5 t., I. 8 14:4: - I I F .... S+`L...`.. �' m t� � i:ii ':i �' W `� i'.' {o...... ;,,..; ..„,„o LI ..,Cl Agenda Information Memo June 1, 1993 City Council Meeting RATIFICATION/INSURANCE AGENT/BROKER G. Ratification Insurance Agent/Broker, City of Eagan--At the May 18, 1993 City Council meeting, the firm of R.L. Youngdahl & Associates with Mr. Jeff Bowers as the representative was approved as the City's insurance agent/broker, contingent upon the Director of Finance being satisfied that all City requirements would be met and were included in the proposed annual fee. That has been completed and enclosed on pages 1�1 through O( is a copy of a letter of understanding covering the services to be rendered. This agreement covers general liability,worker's compensation and all other non-health, life and disability coverages for the City. The agreement is for a three (3) year period subject to renewal. ACTION TO BE CONSIDERED ON THIS ITEM: To ratify R.L. Youngdahl & Associates and Jeff Bowers as the City's insurance agent/broker. imos■■•■■■■■•=(Iiiii■■■i VAIH- R.L. YOUNGDAHL & ASSOCIATES MaMay 24, 1993 1nzb', e lc'N C]rc)c>>r:.c y 1tnnetrn.a \?;rr'co FAX:612,C3:, Mr. Gene Van Overbeke Finance Director City of Eagan 3830 Pilot Knob Road Eagan. MN 55122 RE: SERVICES TO BE RENDERED BY R. L. YOUNGDAHL & ASSOCIATES Dear Gene: Thank you for the opportunity to service the insurance needs for the City of Eagan. As we discussed the needs of the city have changed and therefore the services necessary for a city such as Eagan have changed. This is a list of the concerns that we discussed at our last meeting and our response. 1. Services need to be more clearly defined and we need to demonstrate better follow-up. The following will describe our services : a. Follow-up will be on a systematic basis on claims, requests for information, policy changes, and progress reports. b. Quarterly meetings will be set-up to discuss the above with impromptu meetings when needed. Regular meetings with insurance company loss control people, and continual follow-up on claims. 2. Commission vs fee: a. R. L. Youngdahl and Associates will service the insurance needs for City of Eagan on a net commission basis. The insurance companies will be instructed to quote all premiums net of commission and invoice net of commissions. If necessary company invoices will be available to the city for proof. The one variance to this system is the Workers' Compensation. Berkley Administrators cannot invoice on a net base. Because of this the premium is billed in full to the city from Berkley and the commissions are sent back to the city from the league. Commissions on Workers' Compensation is 2%. b. R. L. Youngdahl & Associates will bill the City of Eagan $1333.33 Page 2 for 12 months to represent the $16,000 annual fee. This will be spelled out in a formal contract. 3. R. L. Youngdahl & Associates will work with the City of Eagan an to implement a g Y g P managed health care program for the Workers' Compensation. At the present time the details have yet to be worked out by the league, However we are working with them on a direct basis. In addition, we will investigate the possibility of self-insurance for Eagan on their Workers' Compensation. • 4. We will provide a name that will do a systematic evaluation of the properties that Eagan owns. We will have this information in the next week. To make this a bona fide appraisal it needs to be done by a certified appraisal company. We are asking the league if they recommend any particular firm and if they have any special arrangements. We will either accompany the appraiser or do our own systematic review of all properties. 5. For the upcoming renewal we will have the underwriters provide us with quotes using varying levels of deductibles on all lines of insurance. We will start at $20,000 and go higher. 6. We will provide a summary of coverages in laymens terms and in abbreviated form. We will provide a short form summary for each department with that departments information only. We do this now for our other cities. 7. Claims monitoring services: a. We will set up a systematic review on all claims. This will be done on a quarterly basis or more often if needed. b. Critical claims, such as General Liability, Auto Liability, large Workers' Compensation, public officials, and unusual property claims will be followed-up on a 30-45 day basis. Other claims will be on a 60-90 day basis. c. Files will be set-up in our office for all claims and they will be documented in the file. d. We will show the city how and why claims were closed. We will get a description of how claims were closed that are over the deductible and why the city is being charged for the deductible. e. All of the above will be reviewed at the quarterly meeting. f. Workers' Compensation claims will be handled somewhat differently. They will be done on a quarterly basis, but we will also set up claims 2 ° Page 3 reviews with Berkley to discuss individual claims. In addition, we will do an acid test on the cities modification factor periodically to be sure it is correct. g. The league has put in a deductible plan for cities to offset paying your own small medical only claims. Berkley and the league have come down very strongly on cities that are paying their own medical only claims. Should the city choose the deductible plan they will receive a credit on their premium and report all claims as usual. They will then be billed for their deductible on a monthly basis. It needs to be determined on renewal if a deductible plan offers enough credit to make it worthwhile. We will help the city determine whether it is right or not. 8. We will review all contractual agreements that the city enters into to determine proper insurance levels. The city will need to forward the contracts to us for review. 9. We will sit down with the city to review all joint powers agreements. 10. We will help the city determine their insurance obligations with the school district and counties. 11. We will be sure that league recommendations for loss control are complied with by the city and that the league is providing compliance help on all Workers' Compensation laws. This list is not meant to be exhaustive and will be changed as the needs of the city change. R. L. Youngdahl will operate as a part-time safety director for the City of Eagan. Gene, thank you again for giving us this opportunity. We will provide the City of Eagan with professional and effective service. Sincerely, Of tre>� A. Bowers Com ercial Representative JAB!bs Agenda Information Memo June 1, 1993 City Council Meeting RECEIVE BIDS/AWARD CONTRACT/GRASS FIRE RIG H. Receive Bids/Award Contract,Fire Department,Replacement Truck for Unit #7,Grass Fire Rig--A replacement truck for Unit#7, grass fire rig, in the Eagan Fire Department was budgeted for 1993. Bids have been received for this item. The low bidder's cost is well within the budgeted amount. The Eagan Fire Department is recommending that the City Council approve the low bid from General Safety Equipment Corporation for a total after trade-in of $16,845. ACTION TO BE CONSIDERED ON THIS ITEM: To award the contract for a replacement for Unit #7, grass fire rig, to the low bidder, General Safety Equipment Corporation in the amount, after trade-in, of $16,845. Agenda Information Memo June 1, 1993 City Council Meeting RESOLUTION/ADAMS OUTDOOR ADVERTISING/PARCEL 011-27 I. Resolution, Findings of Fact, Adams Outdoor Advertising, Denial of an Outdoor Advertising Sign on Parcel 011-27--At its regular meeting of May 18, 1993, the Eagan City Council considered an application for an outdoor advertising sign on the above-referenced parcel. Based upon the information presented at the meeting and all the records, files and documents relevant to the matter herein, the City Council denied the application of Adams Outdoor Advertising for a conditional use permit for an outdoor advertising sign to be located on Parcel 011-27 along the east side of I-35E wet of Plaza Drive in the NW 1/4 of Section 32. Enclosed on pages 471 through 'ZS is a copy of the Findings of Fact and Resolution regarding this decision. It would be appropriate at this time for the Council to officially approve the Findings of Fact and Resolution. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Findings of Fact and the Resolution denying the application of Adams Outdoor Advertising for a conditional use permit for an outdoor advertising sign to be located on Parcel 011-27 along the east side of I-35E, west of Plaza Drive, in the NW 1/4 of Section 32. a3 RESOLUTION OP TEN CITY OP EAGAN RESOLUTION DENYING ADAMS OUTDOOR ADVERTISING'S APPLICATION FOR A CONDITIONAL USE PERMIT TO ALLOW AN OUTDOOR ADVERTISING SIGN LOCATED ON PARCEL 10-03200-011-27 ALONG THE EAST SIDE OF I-35E, WEST OF PLAZA DRIVE, IN THE NORTHWEST QUARTER OF SECTION 32. The Advisory Planning Commission of the City of Eagan held a public hearing on this matter on April 27, 1993. The Advisory Planning Commission recommended a denial of the conditional use permit. The application was then heard by the Eagan City Council on May 18, 1993 . At the May 18, 1993 meeting, the Council beard from all interested parties and considered the matter in conjunction with all of the files, records and prior proceedings. Based on all of the foregoing, BE IT RESOLVED, by the City Council of the City of Eagan, Dakota County, Minnesota, that the application of Adams Outdoor Advertising for a conditional -Use permit for an outdoor advertising sign to be located on Parcel 10-03200-011-27 along the east side of I-35E and west of Plaza Drive on the northwest quarter of Section 32 is hereby denied based upon the following: 1. The applicant has the burden to establish compliance with the City Code Provisions. 2. The property is zoned Roadside Business and is designated in the comprehensive guide plan for Roadside Business uses. 3. The site is adjacent to a residential area. The proposed sign would be clearly visible and intrusive to the residential area, which would reduce the integrity of the residential area. 4. The establishment of the sign does adversely affect the property values of the surrounding and adjacent property. 5. The City Council views large outdoor advertising signs as a temporary use. The Council finds that the establishment of an outdoor advertising sign delays development and potential tax revenue to the City. Further, the Council finds that such a delay will tend to make the sign permanent rather than temporary. 6. The sign as proposed creates a distraction for traffic and thus impacts the safety of drivers, passengers and vehicles. Based on the foregoing the Council finds that the applicant has not net its burden of proof as set out in Section 11.40, Subd. , 4(c) Paragraphs 1, 2 and 3 of the Eagan City Code and that the application is hereby denied. Dated: June 1, 1993. CITY OP EAGAN City Council Thomas A. Egan, Kayor ATTEST: E. J. VanOverbeke, Clerk C� ' Agenda Information Memo June 1, 1993 City Council Meeting RESOLUTION/ADAMS OUTDOOR ADVERTISING OUTLOT A, RASMUSSEN COLLEGE CAMPUS J. Resolution, Findings of Fact, Adams Outdoor Advertising, Denial of an Outdoor Advertising Sign on Outlot A, Rasmussen College Campus--At its regular meeting of May 18, 1993, the Eagan City Council considered an application for an outdoor advertising sign on the above-referenced parcel. Based upon the information presented at the meeting and all the records, files and documents relevant to the matter herein, the City Council denied the application of Adams Outdoor Advertising for a conditional use permit for an outdoor advertising sign to be located on Outlot A, Rasmussen College Campus, along the west side of I-35E, east of Federal Drive and south of Washington Drive, in the NE 1/4 of Section 16. Enclosed on pages p? ? through d s is a copy of the Findings of Fact and Resolution regarding this decision. It would be appropriate at this time for the Council to officially approve the Findings of Fact and Resolution. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Findings of Fact and the Resolution denying the application of Adams Outdoor Advertising for a conditional use permit for an outdoor advertising sign to be located on Outlot A, Rasmussen College Campus, along the west side of I-35E, east of Federal Drive and south of Washington Drive, in the NE 1/4 of Section 16. 4=•• • RESOLUTION 07 THE CITY OP RAGA RESOLUTION DENYING ADAMS OUTDOOR ADVERTISING'S APPLICATION FOR A CONDITIONAL USE PERMIT TO ALLOW AN OUTDOOR ADVERTISING SIGN LOCATED ON OUTLOT A ALONG THE WEST SIDE OF I-35E, EAST OF FEDERAL DRIVE AND SOUTH OF WASHINGTON DRIVE. The Advisory Planning Commission of the City of Eagan held a public hearing on this matter on April 27, 1993 . The Advisory Planning Commission recommended a denial of the Conditional use permit. The application was then heard by the Eagan City Council on May 18, 1993. At the May 18, 1993 meeting, the Council heard from all interested parties and considered the matter in conjunction with all of the files, records and prior proceedings. Based on all of the foregoing, BE IT RESOLVED, by the City Council of the City of Eagan, Dakota County, Minnesota, that the application of Adams Outdoor Advertising for a conditional use permit for an outdoor advertising sign to be located on Parcel 10-02900-041-01 along the west side of I-35E, east of Federal Drive and south of Washington Drive is hereby denied based upon the following: 1. The applicant has the burden to establish compliance with the City Coda Provisions. 2. The property is zoned limited business and is designated in the comprehensive guide plan for limited business uses. 3. The proposed sign would be clearly visible and intrusive to the surrounding and adjacent property, which would reduce the integrity of the surrounding and adjacent property. 4. The establishment of the sign adversely affects the property values of the surrounding and adjacent property. 5. The City Council views large outdoor advertising signs as a temporary use. Because of the topography, size, location and zoning of the site, the site will be difficult to develop. The Council finds that the establishment of an outdoor advertising sign delays development and potential tax revenue to the City. Further, the Council finds that such a delay will tend to make the sign permanent rather than temporary. 6. The establishment of the sign does not enhance development of the are in in accordance with the City's Comprehensive Guide Plan. deg::> '7 7. The sign as proposed creates a distraction for traffic and thus impacts the safety of drivers, passengers and vehicles. Based on the foregoing the Council finds that the applicant has not met its burden of proof as set out in Section 11.40, Subd. , 4(c) Paragraphs 1, 2 and 3 of the Eagan City Code and that the application is hereby denied. Dated: June 1, 1993. CITY OP EAGAN City Council Thomas A. Egan, Mayor ATTEST: E. J. VanOverbeke, Clerk Agenda Information Memo June 1, 1993 City Council Meeting RESOLUTION/ADAMS OUTDOOR ADVERTISING/PARCEL 041-01 K. Resolution, Findings of Fact, Adams Outdoor Advertising, Approval of an Outdoor Advertising Sign on Parcel 041-01--At its regular meeting of May 18, 1993, the Eagan City Council considered an application for an outdoor advertising sign on the above-referenced parcel. Based upon the information presented at the meeting and all the records, files and documents relevant to the matter herein, the City Council approved the application of Adams Outdoor Advertising for a conditional use permit for an outdoor advertising sign to be located on Parcel 041-01, along the e t side of I-35E, south of Diffley Road in the NE 1/4 of Section 29. Enclosed on pages through 3/ is a copy of the Findings of Fact and Resolution regarding this decision. It would be appropriate at this time for the Council to officially approve the Findings of Fact and Resolution. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Findings of Fact and the Resolution approving the application of Adams Outdoor Advertising for a conditional use permit for an outdoor advertising sign to be located on Parcel 041-01 along the east side of I-35E, south of Diffley Road, in the NE 1/4 of Section 29. RUsOLVTIOM OF 'PEE CITY OB MGM RESOLUTION APPROVING ADAMS OUTDOOR ADVERTISING'S APPLICATION FOR A CONDITIONAL USE PERMIT TO ALLOW AN OUTDOOR ADVERTISING SIGN LOCATED ON PARCEL 10-02900-041-01 ALONG THE EAST SIDE OF 1-35E, SOUTH OF DIFFLEY ROAD. The Advisory Planning Commission of the City of Eagan held a public hearing on this matter on April 27, 1993. The Advisory Planning Commission recommended a denial of the conditional use permit. The application was then heard by the Eagan City Council on May 18, 1993. At the May le, 1993 Meeting, the Council heard from all interested parties and considered the matter in conjunction with all of the files, records and prior proceedings. Based on the foregoing, BE IT RESOLVED, by the City Council of the City of Eagan, Dakota County, Minnesota, to approve the application of Adams outdoor Advertising for a conditional use permit to allow an outdoor advertising sign located on Parcel 10-02900-041-01 along the east side of I-35E, south of Diff ley Road based on the following: 1. The applicant has the. burden to establish compliance with the City Code Provisions. 2 . The site is adjacent to an undeveloped area and ultimately proposed as residential use under the Comprehensive Guide Plan. The character of the site, the surrounding properties and the location of the proposed sign all lend themselves to be an appropriate location for an outdoor advertising sign. 3 . The surrounding properties are essentially undeveloped. The City Council believes that the sign does not diminish the value of the undeveloped area and would be harmonious with the surrounding area. 4. There is no reduction in property value either to the owner or occupants of the property or the surrounding area. 5. The proposed sign is a temporary use. The applicant has agreed to a termination of this conditional use permit on July 1, 1998. The applicant further agrees and represents that applicant has no vested rights in this conditional use after July 1, 1998. The City acknowledges that this permit may be renewed or extended by the City at any time. $0 • 6. The applicant advised that it would attempt to secure Eagan businesses for advertising. Further the applicant advised the City Council that to protect the health, safety, morals and welfare of the residents of the City of Eagan, the applicant shall not permit any alcohol or tobacco advertising on the outdoor advertising sign. 7. That the applicant and City have proposed reasonable and related conditions to the conditional use permit. Based on the foregoing, the City Council finds compliance with the provisions of Eagan City Code Section 11.40 with respect to the conditional use permit. Further, the City Council finds that this conditional use permit shall be issued and shall be subject to the following conditions: 1. The conditional use permit and Council Resolution shall be recorded with the Dakota County Recorder within sixty days of its issuance. The applicant shall provide evidence of recording to the City Clerk. 2. A sign permit shall be obtained and a fee of $2.50 per square foot shall be paid. 3. Based on the representation of the applicant, no alcohol or tobacco advertising shall appear on the sign. 4. This permit shall terminate on July 1, 1998. 5. The sign design and location shall be as shown on the attachment to this permit which has been approved by the City. 6. The sign shall meet all City Codes. Dated: June 1, 1993 . CITY OF EAGAN City Council Thomas X. Egan, Mayor ATTEST: E. J. VanOverbeke, Clerk Acknowledged and Agreed to , 1993. ADAMS OUTDOOR ADVERTISING By: -- 3 ( Agenda Information Memo June 1, 1993, City Council Meeting "' ? A Special Note: The following four public hearings all pertain to the installation of streetlights within the Cedar Grove 3, 4, 5, 6 & 9 Additions concurrent with the street reconstruction contract presently under way. Approximately 760 notices of this publi hearing were sent out to affected property owners. Enclosed on pages 33 and.3 is a cover letter sent with that notice of hearing informing the property owners that the Council Chambers are not able to accommodate large numbers representative of these combined projects and requesting homeowners to submit written comments in lieu of their personal attendance. Attached with each public hearing discussion are copies of letters that staff has received as of noon on Friday. Due to the Memorial Day Holiday, there will be no Administrative Packet so it will not be possible to forward any additional correspondence to the Council prior to the Council meeting. Streetlights are installed, owned,operated and maintained by the respective utility company, Northern States Power (NSP) or Dakota Electric Association (DEA). However, the only way they can be installed on a large-scale neighborhood basis is for the City to enter into a contract with the respective utility directly with the financing being the City's responsibility. Historically, the City Council has assessed all costs associated with neighborhood streetlight installation 100% to all benefitting properties within the neighborhood serviced by the streetlight system installation. It should be noted that it is not uncommon for different neighborhoods to have different costs per lot depending upon the number of streetlights to be installed, properties to be assessed, respective utility company installation recovery rates, and amount of restoration required relating to whether new concrete curb and gutter and driveway approaches are being reconstructed or not. Cedar Grove 3rd and 4th Additions are under the jurisdiction of NSP with Cedar Grove 5th, 6th and 9th Addition being under the jurisdiction of DEA. L., III city of czcigcin THOMAS EGAN Mayor PATRICIA AWADA May 17, 1993 SHAWN HUNTER SANDRA A. MASIN THEODORE WACHTER Council Members THOMAS HEDGES RE: PROJECT #651 #654, CEDAR GROVE NO. 3, 4, 5, 6 & 9 City Administrator STREETLIGHT INSTALLATION E.J. VAN OVERBEKE City Clerk Dear Property Owner: Enclosed you will find a formal notice of a public hearing to be held at 7:00 p.m., June 1, 1993 at the Eagan Municipal Center Council chambers. In response to numerous • petitions received by the residents in the above referenced subdivisions, the staff has prepared a fe isibility report which will be presented to the City Council for consideration of authorizing their installation concurrent with the street improvement in progress in your neighborhood! As you recall; the installation of streetlights was originally included with the street reconstruction project presented and discussed at a special public hearing held on December 8, 1992 at Mary,.Mother of the Church. The inclusion of these streetlights with the street reconstruction program was originally initiated by staff rather than neighborhood interest. While there was no strong objection to the streetlights at the public hearing, there was concern expressed over the total assessments associated with the overall project. While the City Council authorized formal appraisals to be performed of representative; properties to determine the benefit associated with the overall reconstruction] project, the results were not available at that time. In March of tills year, the results of the appraisals indicated that, while there is benefit associated with the installation of streetlights, their inclusion with the overall project diminished their assessable value in relation to the total project which was identified at $2,200 to $3, 00 per lot. With the reduction in the assessments for this project ($1,500 to $2,000), the City had to increase its finding to finance the overall project. Because of this increase in City financing and lack of a local neighborhood initiative (petition)for streetlight installation, this portion of the overall project was subsequently deleted from the contract award at the April 20th Council meeting. As soon as this decision was made, the property owners were so informed and advised of the petition process for neighborhood streetlight installation. This public hearing is the result of that petition process by the various affected neighborhoods. MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD 9501 COACHMAN POINT EAGAra.MINNESOTA 55?22.1897', THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY EAGAN,MINNESOTA 55122 PHONE:(612)661.4600 PHONE:(612)681.4300 FAX (612)681-4612 Equal Opportunity/Affirmative Action Employer FAX (612)681.4360 TDD:(612)454-8535 TDD:(612)454.8535 Page Two The City has been working very closely with Dakota Electric Association (DEA) and Northern States Power (NSP) to coordinate the scheduling of this work to coincide with the current street reconstruction project to minimize restoration costs. Because of legal publication and notification requirements dictated by State Statute, the City is not able to consider contract award any sooner than the June 1st public hearing date. Each neighborhood's feasibility report calculated the cost of the streetlight and prorated it equally on a per lot basis to all benefitted lots within that neighborhood. These streetlights are installed, owned and operated by the representative utility company who independently establishes their installation and energy rates under the general regulation of the State's Public Utility Commission (PUC). The City acts as the facilitator to coordinate the installation of these streetlights and finances the cost on behalf of the residents by spreading the costs as a special assessment over a period of 15 years. Enclosed is a copy of the feasibility report identifying the estimated assessments associated with this improvement. Due to the number of properties affected by these improvements (approximately 760), it is not possible to accommodate each property owner in the Council Chambers at this public hearing. Therefore, if you would like to voice your support or opposition to this project, you are strongly encouraged to do so in writing and submit that position to my attention no later than May 28th. This information will then be forwarded to the City Council for their information in making their final determination as to whether to proceed with this improvement or not. While the City of Eagan has very little control over the cost of the streetlight installation, please be assured that we will try to coordinate the activity to minimize these costs as much as possible. Thank you for your patience and cooperation during the construction inconveniences that you are incurring this summer. Sincerely, /r&ed41,44-- Thomas A. Colbert, P.E. Director of Public Works Enclosure: Notice of Public Hearing Feasibility Report TAC/je (-31(- Agenda Informjation Memo June 1, 1993, City Council Meeting CEDAR GROVE 3RD ADDITION A. Project 652,cedar Grove 3rd Addition-Streetlights—In response to a petition submitted by approximat"ly 45% of the affected property owners on May 4, the City Council authorized the reparation of a feasibility report and scheduled a public hearing to be held on June 1 to d cuss the installation of neighborhood residential streetlights for the Cedar Grove 3rd Adction. Enclosed on pages. (, through 43 is a copy of the feasibility report identifying the estimated costs provided by NSP and the resultant assessment per lot showing the location of the streetlights along ith the petiti ing property owners for this neighborhood. Also enclosed on pages through > is a copy of correspondence received to date regarding this proposal. ACTION TO itE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny project 652 (Cedar Grove 3rd Addition - Streetlights) and, if approved, approve the contract with NSP and authorize the Mayor and City Clerk to execute all related documents. 35-.. FEASIBILITY REPORT AND ESTIMATE OF COST FOR THE CEDAR GROVE NO. 3 STREETLIGHTING PROJECT #652 EAGAN, MN MAY 1993 3(0 city of acicjcin THOMAS EGAN May 12, 1993 Mayor PATRICIA AWADA HONORABLE MAYOR & CITY COUNCIL SHAWN HUNTER CITY OF EAGAN SANDRA A.MASIN THEODORE WACHTER 3830 PILOT KNOB ROAD Council Members EAGAN, MN. 65122 THOMAS HEDGES City Admininstrator RE: City Project No. 652 Cedar Grove No. 3 EUGENE City Clerk VAN OVERBEKE Dear Mayor and City Council: Enclosed is the feasibility report for Cedar Grove No. 3-.Streetlighting which includes the preliminary cos. estimates and preliminary assessment rolls for the project depending on the number of cost to be approved for installation. Staff will be available to discuss and present the details of the project to the Council and other interested public at a time convenient to the Council. Si erely yours, Michael P. Foettsch,w4(,),..._ S. Assistant City Engineer MPF/je I hereby certify that the attached plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under t = I- s of thet State - 'nnesota. /� fig . -'istant City x ng neer Date: 5.-- 1--?.3 Reg. No. 18139 tiAtt c l � Dir r of Fin nce • Date: 5- 'J' q 3 MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 P1,01 KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN.MINNESOTA 55122.1897 EAGAN,MINNESOTA 55122 PHONE (612)681.4600 PHONE:(612)681.4300 FAX (612)681-4612 Equal Opportunity/Affirmative Action Employer FAX (612)681.4360 TDD.(612)454.8535 TDD:(612)454.8535 t i FEASIBILITY REPORT AND COST ESTIMATE CEDAR GROVE NO. 3 PROJECT NO. 652 SCOPE: This project covers the installation of streetlights serving the residents in the Cedar Grove No. 3 Addition in the SEA of Section 19, Eagan Minnesota. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accordance with the City's policy on the installation of streetlights in residential areas. It can best be accomplished as outlined herein and not as a part of any other project. DISCUSSION: Residents in Cedar Grove No. 3 have petitioned for the installation of streetlights. This Addition contains 172 lots which would benefit from streetlighting. This area was developed before the City of Eagan adopted a comprehensive streetlighting policy. Since the enactment of this policy, all new subdivisions have been required to install streetlights and they pay for energy costs with their water and sewer bill. The above-mentioned policy also has a provision enabling older additions to petition for streetlights. Under this provision, the cost of streetlight installation is assessed against the benefitted lots and the energy charge is also to be paid quarterly by the residents along with their water and sewer bill. The energy needs for Cedar Grove No. 3 is serviced by Northern States Power Company and they offer the type of streetlighting poles, lighting fixtures and the necessary maintenance service required by the City for residential streetlighting in accordance with the City of Eagan's streetlighting policy. It is proposed to have 26 100-watt luminaire residential ornamental, 1 150-watt, and the upgrading of 4 150-watt conventional intersection streetlights. ORNAMENTAL STREETLIGHTS &CONVENTIONAL INTERSECTION LIGHTING WITH 6' MAST ARMS: These 26 streetlights would be the standard ornamental design with 100-watt high pressure sodium mounted on 18' standard poles. The 5 conventional intersection streetlights would be the standard design with 150-watt high pressure sodium "cobra" type fixtures mounted on 25' fiberglass poles with 6' aluminum mast arms. Both types of lighting are proposed to be installed by Northern States Power Company. 39) COST ESTIMATE: The following cost estimate includes the cost of underground conduit construction, administration, legal and other related project costs. 26 100-watt ornamental & 5 150-watt mast $66,694.00 arm high pressure sodium @ $2,151.40 10%Contingency Factor 6,669.00 20% Indirect Costs 13.388.00 TOTAL $86.751.00 COST REVENUE Installation $86,751.00 Assessments $86,751.00 l Assessments are proposed to be levied in accordance with current city policy. All co is of the project will be assessed. Estimated assessments are as follows: Estimated Asssment $505.00/lot Energy charg j to be billed with water d sewer $3.15/lot per quarter* *Rate quoted is 1993 and subject to change on an annual basis. Assessments would be spread over 15 years at an estimated 6.5% interest rate. Assessment $reap Parcel Description # Of Lots CEDAR GROVE NO. 3 Block 1, Lots 2-7 6 Block 2, Lots 1-24 24 Block 3, Lots 1-7 7 Block 4, Lots 1-23 23 Block 5, Lots 1-20 20 Block 8, Lots 1-21 21 Block 71, Lots 1-29 29 Block 8, Lots 4-10, 18-45 TOTAL 165 CEDAR CREST Block 1, Lots 1-7 z TOTAL LOT EQUIVALENT 172 PROJECT SCHEDULE: The following is the proposed schedule to be followed for this project assuming favorable action by the Council. PROJECT SCHEDULE Present Feasibility Report May 18, 1993 Public Hearing June 1, 1993 Approve Plans & Specs June 1, 1993 Construction Completed September 5, 1993 Final Assessment Hearing October 5, 1993 First Payment Due With Taxes May, 1994 T i r A II II C • E 0 I I i I I 1i' WOOD OR { tE R FIBERGLASS POLE 1 1 1 1 TAMP WELL TRADE LEVEL; • !4" SIN: turr.3r •• F 4.8 Z-111 ANC TYPE . U.S.E. CONDUCTOR • I 1 .....Lo . !+ t #1` ITEM NO MATERIAL LA A` 1` ,a0 VOLT PE CELL �I • $ 1 POST INAIRE • C 1 100 MATT TOP NL*$UV P*Z$SURE SODIUM TYPICAL LOCATION 0 1 IS' POLE • E 1 PVIIE MOLDER, RISE • SeOIe: Is SO' p 1 SAL TYPE VAL. AS REQUIRED . S , • CONNECTOR! AS R®UIRED • E 1f ANODE 'tat STA.TIME (R.:4 ONLY) [: I WOOD U-$UARD ($L 40NLY) Al REOD. City of eag n RESIQENTIAL POST Top standard iaaroved: plate : �,. . PUBLIC LUMINAIRE MISTALLATION • 2-89 TOO I WORKS oar 1 at l • 14700.- "SHOE BOX"DESIGN ( 6 I- . 13 db--- 6A HEAD"DESIGN ii I HAS"NIXES t"AI'ART EXI C81?E>fE�OM WIRE T HOLE I — 'a&WIRE/X1T HOLE Sr OPPOSED FROM THE HANDHOLE LOCATED S FROM THE POLE TOP I • 25' 24f2"X 5" HAPI(*C)LE 50° FROM WIRE ENTRY HOLE ei- I T 10 AMP FUSE PROTECTION • e. I ` D LEVEL ::: 2" A W .GROMMET ED WIRE ENTRY HOLES 1 5' I IVO° OPPOSED rip NORTHERN STATES POWER City of eagan REVISED standard -_E. PUBLIC -ii;- MAJOR INTERSECTION OR plate >)!: : -' WORKS CONTINOUS STREET LIGHTING 2 -90 71O 1 , --=-46' DEPARTMENT 4'a , 1 IMMIIIONIIMINIIMIIIMMIIIIIIMIINIMIIIIIIIIIIIIINIINNNIINMNIIIMMOIIMIIIMNNIOMNII Y CO Q- C.43 al f it :HHOZ Vy0,1 s ►tOL clot Q ttOZ t'tOZ rtOZ ii .; Q 'In iCt etOL eOZ no BtOZ co i tot tot. LLOL tto Z >: ZZOz ictot • Zoi ttpt. oat: . Sect iftwitZi 9LOZ ti ter ∎, rrp 6Z0Z t dt F .1/04 t ` 6ZOZ tto y r ' 'tom: ot F tt z 3 rt z etoz r . roe *roe i '1�Ri 4 Z40Z t k f•p1 tpoz Z. tit 1o' 201'6 ik# ' , f "/ /. a ° t_ Ot t , �"so 5 +S►OZ m mi ti • O ofor 3 ti cbn 4,„ *,(0e *po, `� 6 .t Z oe \ e -1S ^5' 1 �' t90 `�Jy R � 'N s i N O J ry .�r)�� t \�s a ^n 0 -' oo to .1 �� ►ct�t s9ot 0 . N v i L Z Q /v/\ w V) Z i � J o �j4P`\``.�` h w Z > t— �: u u 4/3t' r adz '=ot `141 ,y i, h O •© l 8 t 4.O ✓�! u u F.�. # Ot ke sg t .� , T--,.:10.I. +; u " V (� Cc -.-i r . o oe t, W i 160 6 9e0. . `� - - \joQP g ° Q Q .J ' 0 n l ' -' \ a u W �. 1'r w c) ig \ 1 . A+ ati t CO i• 4 .+ .r eer - Milli Fii. % �> N -DR_ v° o 0 * mous Ili..,....,ii) ,.,_..._-, F....... ....,p-„,1,_-;4:' _ ...II...* Ip PT i 0 to • IN DI* 4 Zt t Z A ,., ,r Est . Id J3NYYJ 0 43N W i �, _ C 03 2 l ed Ott .0'/ CX C.) Cf) tr"' pooa paoa — — •+— - • 0 Y tco,N pastoDiN e .. w J Q _ �9o� I. m CO 0 a. • CVO& S700/N -' 0 a ill / + , ›+ ,41-: ;11i 09111n • RECEIVED MAY 2 7 1993 F1Jc,L se Z PLL 5L Fit)i3 CoPI= S OP 14 PET/T/0 Yv C.J/71 /07 rG-74Jn'v F—S /1i 'ecL d • Rc'i c7' P O cam' - x. H-r 57A 44 A_Twit), Aft) Lt' Chu T Ti0Ps 5//occL1J 1BJ l4 R2S5 Tv ri-/ F 2 I/O ' 0/LK V-Rco -s QUS� c j-1_ , rkkJ LA1 45V-Vc/9 6' L 1,110.4.)& 6FZ vo v-I36 'Pc Vicqc-42- _age)4 avelhod - 2145*-6--N { AG / oF7 May 21,1993 We,the property owners In Cedar Grove No.3,would like to reject Project#652. (Streetlight Installation) lei( k kj-44NA#Z-''Ic) VA-5 ( 41/NA lcuin LoAAk .) l ir, lkit454, 2057 P -,k+ L,o / . , i i NZteiri 1RDS"', ', - '. o ri/ r 27, - zo 61 ..t fvrr r 46t hoht,... ,0i;tipigteal Aov,. .ya4.<141/ Do-. , - _..i. 11-P 4-Aquil,.-1 ..., 424 410 glittX4•ore-A-12.1 DA2, C.._. . C 5 P. uesTcr ..- C.I.A./J.3W 2,0,s 3 raAir inti.v\i/Asil qtr/ „i t r.,e. D eivi-Azikspa . . 1,/ , ,, ,,012.pyzq A t8oC VI:if ,,,, p„ u-,,,,.._. yo f 1; tcr .... .:-;.,.-. /1" ,, - ).#4_\.\s.4_ \ IS-LS;1s..x.kzetk.k..tv\■3h -oll'' -1. 2a X81 p.. 44�. i i fir r r - li , a124, ,A i i IT a, ePf' .,) OF. 7 • May 21,1993 We, the property owners In Cedar Grove No. 3,would like to reject Project#652. (Streetlight Installation) �I 44,4.l a c1--4-_ 2 F 2 4 c.p a.Zr2-,_r g-.4., -r,.- F 4 2.6 ,-is f 1�- ��Cn V.� c 1 ' p er. 7 7 2 CAS L e,,s u. . C /i fib) (.; o & (. 1/r/7 ‘-,A2se..__ tQ) wv,t -1414 VJAtU; ,4_ 1-4 , 9,..,4 .t, 6CZ ,204C, 6 jariii.47 / - ,,,,, - /-,i).„.4 ,v„---fr),(1,e7___ zote3A6-02s Laik_ ,(ikU f d., _) Da )N y)(c )/0(7 ) /d- _, /I/ mdwK ,Z/7 4/ ( e s7 ./-) L, . ,A44L-tioL„ ae.-tm f-\.). it.31tifi_ofrtit_r LI-) , ii1J----g ,Ze,-,1 2 c-- L( 4,I, c2641 L2 c PAGF 3 r' 7 May 21,1993 We, the property owners in Cedar Grove No.3,would like to reject Project#652. (Streetlight Installation) A4. (\, /Cr id; (7-7/il 24.1)51 ("1 i'•./t/ ‘C .. 4-- LZ- -4C C ... • i . '<-1 0 — ..• A 2 a Co : 0• t 7 1. a, r • l 7.---21,44 f s,44; CA te3 D A ... �, . c? C 1 (7 .. ..A.. 2, %. el, , � -�.r J.c�C l ,,c`,....�,�� •Z t, L tG C.fir - •- -...t...r/ ,1-r... ,� c1� , c,„___ ac747/ D-i.k-eic z/t, is- A , , pa, . ,i L.L.Lzva,-A... 01 1.) 41(7/ eam,..7,4,......., tel..,,,, 2:----4feA.,,....... /3 e/-/A 2cAt ,,,D p°s (7746E- G 'Jit/ �`-�16 rt �: cV.0 J I 7 Y4-4. 64Y 1- f 71,2 - 6. x;2_, 4,✓ t.. 0 e. .,,/,_)P !mil • } tY .T AG :c oFv7 May 21,1993 We, the property owners in Cedar Grove No. 3,would like to reject Project#652. (Streetlight Installation) /I-;)/)7l A CIdI Az4N-It-' l'.e -,_ .), ...„ -,-,.-.-__I , ) : 1 ,,,i i.- , fi *./ " L.7 " 2 .J.-e (.. ,e1 ., kk-t-- y( .;).7 ., 21 b ._ t- 1, -„._ _ V. ,, , ....t-,-___ / ,' ,/... ,, ,,, ; . .4/, . ii) ., , , 1--1-('„ir: )(C. ,. i:-...-- ' ...{-7-L a/. -r-6.-_-_ i -74:.._ , _, �? '2(L• 1.� 1-111 q - / 11r I 1- . a 1/4(..ft._c__.,:_i (...7.1.4to ....3 C■_.(3-S- al t itx. ("("*.i .1/A _ - - ,.. P 1 12( 1,;.► i; y D C'=6=2 j1- )k l--Hue_ r (,/_c Zo 74/ _ /, 4 4 ✓,- x --.. -, It•=�..r_, c:'-7G f'/i -774- l) --- i --C:e...,,j., al (:)•?; 3 :7;-..41,- LA. '.. • 4R___________________________ pA6A-, c-;,- 0 r May 21,1993 . ....., i. We, the property owners in Cedar Grove No.3,would like to reject Project#652. (Streetlight Installation) 44. CZ t C'Y r -0.i.�t �-`-•/ -.4i-e-- f/ . c. r .4.--•„.. L� _ ...` • ./"4"/�•_✓. �.� �/ .'sit'- / / . /�� V / a03 , P . 4 —4 ,t, „‘ ...z '.t ,, czeie, - zc,-z_-2- -,.../ja., I., Z_, ..2„. -.4 Loa • i : 11/4 7 i , IF ® 2.°4141 . We 41i '.. ir 1 7 a oF N---) pAsi--- 6 May 21,1993 We, the property owners in Cedar Grove No. 3,would like to reject Project#652. (Streetlight Installation) ,c{P t r-_,,ric)4--'' ,-2 0 g C 1.....&x,r.....7. 1 er✓,LYE l2J /( � .-,-, 2 / 0 i jat-0-4_,_ a/oLP ('0,C116-/ -LA-PLL i . e/ '4/ 7A-Be= 1 ArN n �cc2 ( o?C 2 3 ,)a c% lC)#7 C As 'I o t f4 11 2 0 6 9 r l 4. l�ll-0/ o , 4I1 . a\. _ ‘. . .1� go S .. 1 tt�ir, • 7 - ___&,:t . .., n2()4; r • 1--.4-•,&._ ` ��..� flit Ai i■ _we I / ..Late' .0,61 ILIA- )1,4 1 1 bitA4thi4i4,- tet,i4..4-- , pi.iy446. a0J 7 C41,10e;, �4--L 4(17- ? Z2z1ui .702_.5 a 2;:G U -.rs ds-r r C* tri L. 4 c r a 46k_ Z81,1 e t t( ,t. (41(As ef--72A �C,u.G�✓ •Qb_d2 &yin to itAL,J 4, . (k 0.;{ Li C;,- ;Ori CI i-t^%II 116■., >4 i I 1 - ,( A/A., -a/1 ' J : Uliv _ \ ` . �O ) 2.) —aJe lcrIle 4 ;.. .. ,1 • %mar/ 0/7 a`K1.0 I. /4/4E, \-S1 t apaS --5,f _ ..,__\,,k 1r 7(57 ; j Roft- Attly2._ \‘117\f\U\ t'Alf0\\UVINN ?*VA\ Obt LOS\fr ( `5b PE 7oF Ms y21,1993 y We the property owners in Cedar Grove No. 3,would tike to reject project#652. (Streetlight Iuststttatlon) ct , 7c Lv . Ca 'z1 ' j \ LC4 cRV C (4-f' 4t J - ,L -1 - ' /J -, 33 P/ i4i / 4 - 7' P? r S .I ( 4(Y o ' r ; _ /O -5 7 CSC _ ;+,� �� S1Z i� z� t�, • /.i't2 ' .?l IY(72,z4.ct�- /ate /1 /� P . . : 4 RECEIVED MAY 2 6 1993 rill- t -// 19f3 —.a.- e4t V &ifer , c • cc ccccaC o e c t_ o• • i ( 72&777_t 4) Q re. c o c c u o • c+c.- o • ( uo • • Lt �o� 00 ( C. 00 • WC' • OOL CO• • CK ( • t ( , 00 • 0 4- A.te,ti_e_4 z.,24.- . eaP Ars, c e el iit.cpv-e. 4 )6& a c 4 -te-g- g 3-05-. 00 S.c..�. ,,ge,,.( Atai-410-e. 0 •• ' + C" C I ` �p �QQ� CO Us t USOt IL .6 t ) 0 ••cc t ork cA ••CL4 a e 9 7 daivn-d-1-44-vtd '47~4- O • . c , 4201•0C.;(_ � � SS /"... to L t VCGtt si. 6302.1- 5.1. • (.7 5/,, --. 0/ . .,:, !._ .---. 17/..74..„, "4- 1 MAN Z5 ; , fl�r i` L s ■ 4.147.Littddey- /LPL./ of Ij7 (l { __. _ •. ` / r , • . ,. r ,,' !� ,,,..ter..,_,,:—a....a_f_ InetjAL.,A4...:0_,( ...rs i U , /7 t NYf-N--/2---) ic 4..ri c25" .DiAmoN0 tT Ca ,, G -. No 3 RECEIVE.OMAY do2177 20, /993 \i a . @JLi .1.t.411 - _ I hAa 7a ..6.4; ,a CeLra -57.4-72 415-44" 171 5 ■ ■ r`"4,4 /9' /9 73 )24--v�-ce e," & .4..,, I ' MAY 2 I y , , • / r�,�-r c 44 ,.6-, 1 _ t „At. I d '.l s:.+..� . _ .�- i ` 4411-' .L_.. Al /:R.Pct / / / / / • / / / / i ��.r�f� ��.fi.r.•h._ ,_ 2,,, Z9.+-'r �;.c cC.�r'r1 �'L'GG4"'... _1_,. ..e4610. ./"7. ,r...,"/Le...€,...s..i... 6*"/"L ‘/...e.. ../"...Z.4...sa-f--.. C/ i, '1/-414.4*.-.‘410(1.11 .""'"'--‘4.4,-7 04011,41- eeegre"...d-.. '-AZ" /6"14-424-,- ■ - ■ ...L.�a . •.�~�s , .ter /.• % Ce . 0 4‘..{.4..C . ., r , Agenda Information Memo June 1, 1993, City Council Meeting CEDAR GROVE 4TH ADDITION B. Project 653,Cedar Grove 4th Addition - Streetlights--In response to a petition submitted by approximately 45% of the affected property owners on May 4, the City Council authorized the preparation of a feasibility report and scheduled a public hearing to be held on June 1 to discuss the installation of neighborhood reside ial streetlights for the Cedar Grove 3rd Addition. Enclosed on pages S'? through(eC is a copy of the feasibility report identifying the estimated costs provided by NSP and the resultant assessment per lot showing the location of the streetlights along th the peti coning property owners for this neighborhood. Also enclosed on pages Co%through'�tc is a copy of correspondence received to date regarding this proposal. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 653 (Cedar Grove 4th Addition - Streetlights) and, if approved, approve the contract with NSP and authorize the Mayor and City Clerk to execute all related documents. c(c> FASIBILITY REPORT AND ESTIMATE OF COST FOR THE CEDAR GROVE NO. 4 STREETLIGHTING PROJECT #653 EAGAN, MN MAY 1993 • city of ecigcin THOMAS EGAN May 12, 1993 Mayor PATRICIA AWADA HONORABLE MAYOR & CITY COUNCIL SHAWN HUNTER SANDRA A. MASIN CITY OF EAGAN THEODORE WACHTER 3830 PILOT KNOB ROAD Council Members EAGAN, MN. 55122 THOMAS HEDGES City Admininstrotor RE: City Project No. 653 EUGENE VAN OVERBEKE Cedar Grove No. 4 City Clerk Dear Mayor and City Council: Enclosed is the feasibility report for Cedar Grove No. 4 - Streetlighting which includes the preliminary cost estimates and preliminary assessment rolls for the project depending on the number of streetlights to be approved for installation. Staff will be available to discuss and present the details of the project to the Council and other interested public at a time convenient to the Council. Sinc-rely yours, - 1 , � - M chael P. Foertsch, P.E./L.S. Assistant City Engineer MPF/je I hereby certify that the attached plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under t. : I-ws of the State of Minnesota. .... �rI 0 .r.. Assistant City E ginW' Date: /1 .-9 5 Reg. No. 18139 VAS Dir r of Finance Date: S - • 'D • q 3 _ MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD 3501 COACHMAN POINT EAGAN MINNESOTA. 55122.1897 THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY EAGAN,MINNESOTA 55122 PHONE:(612)68;-4600 PHONE:(612)681.4300 FAX (612)681.46'12 Equal Opportunity;Affirmative Action Employer FAX:(612)681.4360 TDD (612)454.855 TOD:(612)454.8535 C5g FEASIBILITY REPORT AND COST ESTIMATE CEDAR GROVE NO. 4 $ PROJECT NO. 653 } SCOPE: " his project covers the installation of streetlights serving the residents in the Cedar Grove No. 4 in the NE1 of Section 30, Eagan, Minnesota. FEASIBILITY SAND RECOMMENDATIONS: This project is feasible and is in accordance with the City's policy on the installation of streetlights in residential areas. It can best be accomplishedas outlined herein and not as a part of any other project. Residents in Cedar Grove No. 4 have petitioned for the installation of streetlights. is addition contains 192 lots which would benefit from streetlighting. This area was developed before the City of Eagan adopted a comprehensive streetlighting policy. Since a enactment of this policy, all new subdivisions have been required to install streetli f s and they pay for energy costs with their water and sewer bill The above-mentio d policy also has a provision enabling older additions to petition for streetlights. der this provision, the cost of streetlight installation is assessed against the benefitted dots and the energy charge is also to be paid quarterly by the residents along with their water and sewer bill. k The energy needs for Cedar Grove No. 4 is serviced by Northern States Power Co., and they offer the pe of streetlighting poles, lighting fixtures and the necessary maintenance service requir d by the City for residential streetlighting in accordance with the City of Eagan's stree fighting policy. It is proposed Ito have 29-100 watt luminaire residential ornamental and 2-150 watt and the upgradingof 1-150 watt conventional intersection streetlights. $ i . t _ ,:.4 Iii ._ 31_.x_ al- • ! til A*h r..:._ 1.i1_.II i . k S. 11 l _ Aril 6' MAST AR S: These 29 streetlights would be the standard ornamental design with 100 watt high pressure sodium luminaire mounted on 18' standard poles. The 3 conventional intersection streetlights would be the standard design with 150 watt high pressure sodium "cobra" type fixtures mounted on 25' fiberglass poles with 6' aluminum mast arms. Both types of fighting are proposed to be installed by Northern States Power Company. , 61 1 s COST ESTIMATE: The following cost estimate includes the cost of underground conduit construction, administration, legal and other related project costs. 29-100 watt ornamental & 3-150 watt mast $ 68, 845.00 arm high pressure sodium ©$2,151.40 10% Contingency Factor 6,885.00 20% Indirect Costs 13.769.00 TOTAL $ 89,499.00 Cost Revenue Installation $ 89,499.00 Assessments $ 89,499.00 ASSESSMENTS: Assessments are proposed to be levied in accordance with current City policy. All costs of the project will be assessed. Estimated assessments are as follows: Estimated Assessment $ 466.00 Energy Charge to be billed 3.15/lot per quarter* with water & sewer * Rate quoted is 1993 and subject to change on an annual basis. Assessments would be spread over fifteen years at an estimated 6.5% interest rate. ASSESSMENT AREA: • Parcel Description CEDAR GROVE NO. 4 Block 1, Lots 1-15, 26-31 22 Block 2, Lots 1-10 10 Block 3, Lots 1-6, 15-26 18 Block 4, Lots 1-19, 40-41 21 Block 5, Lots 1-28 28 Block 6, Lots 1-11, 25-34 21 Block 6, Parcel 241-06 (Living Word Church) 10 Block 7, Lots 1-17 17 Block 8, Lots 1-45 45 TOTAL 192 L2.0 { PROJECT SHEDULE: The following is the proposed schedule to be followed for this project assurriing favorable action by the Council. PROJECT SCHEDULE Present Feasibility Report May 18, 1993 Public Hearing June 1, 1993 Approve Plan & Specs June 1, 1993 Construction Completed September 5, 1993 Final Assessment Hearing October 5, 1993 First Payment due with taxes May, 1994 { } , A - see J 0 •I I WooD tas IS' OR fl$ERCLASS POLE II I I TAMP WELL SRAM LEVEL • I 14" MIN I FT' 4.s 2•46 AwG TYPE U.E.E. CONDUCTOR I i • 4• REM NO MATERIAL f ST A 1 120 VOLT PE CELL 'b, i POST TOP LUMIN AIRE 1 C I 100 WATT MISH PRESSURE SODIUM TYPICAL LOCATION 0 1 IS' POLE E I FUSE MOLDER, RUSE • Sec Ie: 1"= SO' F I SAL TYPE UM. Al REQUIRED • CONNECTORS AS RIQiUIRED . • H ANODE tEST S'TA.TUSE (SL-3 ONLY) WOOD U•SUARD (9L-40NLEI Al REOD. City of eapan RES I 0 ENTIAL POST TOP approved : standard plate -a. PUBLIC LUMINAIRE INSTALLATION 2-89 700 WORKS 10 ~' of PARTMENT lQ { . 441111111111- "SHOE BOD("DESIGN C.'; 43 "MIRA HEAD"DESIGN NAS"HOLES S"APART I I C@lITEPI D ON WIPE EXIT ROLE \---trait WI EIXIT MOLE WO'OPPOSED FROM THE HANDHOLE LOCATED ! COON THE POLE TOP • 25' . ler2,"X 5" HAIAIIOLE !O'FROM WIRE ENTRY HOLE T 10 AMP FUSE PROTECTION I 1 4. , I� (-finale LEVEL { '�SM►. t tEO WIRE ENTRY HOLES . 1 ° anpO,�sEo " ' i _l___i z N • ORTHERN STATES POWER city of ee®en "Mai INTERSECTION REVISED standard _ PUBLIC ' TERSECTION OR P V' WORKS CONTINOUS STREET LIGHTING 2 -90 710 —'1 DEPARTMENT r • 32660 • m C -w _ N/DOC S ROAD ,.:..� '��; ■.:.....k �„ • y 1 ISO 1 3) 7 E5 co K to 2 v a N ■ 213 mg . gggu *�. i 1° 1 1 m n n DIAMON• DR Z =� -B._ al.: •.To.. mil ...Akifig., g — a f'1 13P.: r ,:? b0• 2105 •..p4 : 1 c p{ . ' g • 2116 2121 ;+, CO R P .�?��?. 2119 ..x '�� <. - 70 70s 7i•m r 2115 � Q6 .S!, DmD n c • 21 GB r > t¢70y �� • O N n n ^. • 211t 0 J 0. 4 ^� ? Z n •2 S.Df 2107 .705�o4.6 l°4• �-f1 o 9'' L • 3i.•• 2 :1o3 0 m m o,, E m?t� 4> 7 J L i C ■2$9• n1 2099 ,; a.5 !F .. r D R E Est ..:. ? i �`�� p n n c 2092 T C) Li, rN M �+ �, 2v91 2062 -Atc. • —4 ]� rt n I 2d$y Oo Q p s < '; Cr) m p _ \Y .4 . >'� - _ 2050 d I z •n n p� Zp `" v — •▪207, 34 ;5. �� O a , Ii/>:\ \. 2c55 un Eli ,...,', 4*(;) • Z ■ C " S" yC _ :' a.ice4a. Ann& % ki.4%.,. ..li . '- 2o�t ® // • 2027N 1, �..1 212t,24 -dorojor Hi...sc...., i...... SANDSTONE OR .::. . 12,1011 dilkSg = •201. 0. RAHh ROAD • ) y N d al CD a * ' • • a / (.4- 7-47, caw. G'R...a no q' y 7 r-'7- �to.n pi, .7 ,/. eefa� r 24 S 7",R-,yet-! A f- 7;44,7'i; Varce-s 131111r rf gØ*ECE IV Rout 440. 4 ED MAY 24 E • . 1993 Tr t (� r • 1 + -647 ei-t-e • 77-7 //- e { (f2 RECEIVED MAY 2 it 1333 may 21 , 1993 Thomas A. Colbert, F.E. Director of Public Works In regards to project #653 Cedar Grove No 4 , Street light installation: We would like to voice our support for street lighting in our area. We feel that they would be an asset to the community as well as a good safety factor. The assessment estimation of 6466. seems reasonable . We hope that the installation can be done at the same time as the road construction, to eliminate re-digging of our soon-to-be-new street and lawns . Thank you for your consideration. A97ncerely4 7.4:". /'J� . Donald M. Saima Judith E. Saima 2094 Copper Lane Eagan, MN 55122-2036 LOC' . 11■ w THOMAS A COLBRRT,P.E. DIRECTOR of PYBLIC WORKS DEAR SIR, RE. PROJECT #651-654, CEDAR GROVE STREETLIGHT INSTALLATION, WE OPPOSE THIS PROJECT. SINCERE Y, JAMES 411. LOTT I E NAGAN 4343 ONYX DRIVE EAGAN,MN 55122 } `01 RECEIVED May Z 133 May 20, 1993 Thomas A. Colbert, P.E. Director of Public Works City of Eagan 3830 Pilot Knob Road Eagan, Mn. 55122 RE: City Project No. 653 Cedar Grove No. 4 Dear Mr. Colbert, I wish to express my opposition to the installation of street tights in Cedar Grove 4. Although it is a "nice to have" addition, the extra cost simply will not fit into my budget at this time. Please forward this notice of opposition to the City Council. Thank you. Si erely, a ice McCullough 11 2066 Shale Lane Eagan, Mn. 55122 (4/1.;? i evzo tfAYZ 8 1993 Tom & Sue DePauw 4352 Diamond Drive Eagan, MN. 55122 Mr. Thdmas A. Colbert Directgr Public Works . 3380 Pilot Knob Road Eagan, Mn 55122 Mr. Colbert We would like to voice our SUPPORT for the proposed project #651 - f*654, Cedar Grove no. 3,4,5,6,& 9 Streetlight installation. Streetlights would not only provide extra saftey' but would also align us with the rest of the commun ty. I Regard , r iieer 4, 4-.3 i t I (141149 . 1 RECEIVED M AY261993 24 May, 1993 RE: PROJECT #651-IE654, CEDAR GROVE NO. 3,4,5,6,&9 STREETLIGHT INSTALLATION Dear Mr. Colbert, I wish to go on record with my objection to the aforementioned project. In my opinion, the subdivisions noted for this project are adequately illuminated. If that is a commonly shared view, then any assessment evoked would present an undesirable and unwarranted financial burden to all taxpayers involved. Thank you for the opportunity to express my opinion. As an Eagan resident & registered voter, I hope you will give this matter all due consideration. Respectfully, /45r-Ls Scott M.Peterson y35 z Sa-� S 3 1 • n . . p ati3e/af-- i"? . -6--- 9--q 3 b , Holz cc / RCEIVF MAY 26 1993 { c • r c c c C % 0110 G' 2 o • C c clo a # CO CC • `, j_ilx„,2„teeiej- 0934 ..c • +Co !o • I i ‘,A ,A/e.e.,eti f tht oSC Coos c of c CM • + {� i � �- 0iC: CCICC ■ a G/A /4Z - - - '� is •if ,„/ , ' . a' / '''`f lortitlf ._,R4e c4.4kiyid V •. /11/1 I)() a-il.-- &I'?2/7/( 14-- &2frli„eff..,), i, i_ - 41, ,,,pie__ latft/n/ a ot j2iffa A'' ' f li I le.* r 0 T oo c ccc ( * cc (, ! + o s ( c o•s uQis C C ! • Co ( GOloi • C OC- C: C i4 P2as 4,5-3 OS ( C O”• l t., • 4 C. G, C C 4 a ern)A2 6.201/C l‘'41 RECEIVED MAY 2 7 1993 1"1-e_. /f'tf. • _- Lie-c -,^4e- oc-"A rr. z 71-, cAc r/L.‘ eC7AD<' CeeZ/1/ / 4)'"s • • • May 124, 1993 Mr. Thomas A. Colbert, PE Director of Public Works City; of Eagan 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear; Mr. Colbert • I amk strongly in favor for installing the streetlights in Cedar Grove 4#4 a this time. It seems to be that it is fitting and proper to do t e utility work for the lights at the same time as the streets are Bing improved. To wait and do the street lights at a later time would be a waste of money. Why tear up the streets again? I alo think that would add to our property values as well as provide safer environment for the people living in this community. The costs for these lights today may seem like a lot; however, they will ?not get any cheaper. { You have my support. Thant you. Sincerely Terry; L. Lackas 4351 ',Copper Point Eagan, MN 55122 • { 3 RECEIVED MAY 2 6 ER1 l Eb Q f GrlvL NO 4 Thomas A. Colbert . P.E. Director of Public Works Municipal Center E3O Pilot Knob Road Eagan, Minnesota 55122--1897 Dear Mr Colbert : Previous to this 1Etttr . I sent a letter in opposition to the wholesale: ter-- r d ub of the streets in Eagan based on my observed condition of the street in front of my house. Since I realize I had no voice in the matter , I of course, succumb to the majority. However , when my trees are removed , without my consent or even the common decency of notification, I strongly object ' Granted , these tree , were on the boulevard in front of my house, but I alone natured and car-td for the trees for the beautification of the Avenue. These tree- crew naturally and I cared for the property. Now, its street lights. I did not sign the petition because I feel my privacy is currently invaded by too much light from the Church yard next to my house. I therefore wish to register- a strong no vote for any additional lighting around my house. Please keep in mind , I am not opposed to any of the rest of the neighborhood receiving this consi der ati on_ S2cer y� Rb L tzgerald 4_1 o s Road Eagan, Mn. 55122 • 74. j RECEIVED NAY 2 6 144/ Pargrick A Susan Joyce 4357 Copper Point Logan,Mfr sesota 55122 May 23rd, 1993 Mr.Thomas A. Colbert,P.E. Director ofPublic Works City of Eagan 3830 Pilot Knob Road Eagan,MN 55122-1897 Dear Mr. Colbert, We write in ref ce to your letter ofMayl7th regarding the proposed Streetlight Installation Proj #651 -#654 for Cedar Grove No. 3,4,5,6&9. As residents of Cedar Grove#4,we tingly :smart this initiative to install streetlights in conjtmction with the current street re :. . tion project. As early supporters and participants in the petition effort,we belie ifs in the best interest of the neighborhood to rapidly proceed with this effort while the • remain under construction. f We strongly urge the City Council to act f rvorably upon this request at this time. Over 30% of the effected Cedar Grove#4 residents have elected to sign the petition in support of this request The C-,.. Grove#4 area would significantly benefit from the installation of streetlights dr. improved neighborhood safety and increased security. Additionally,to either defeat or lay this proposal at this time is to accept the resulting higher total project . We should not on this opportunity to do this project right the first costs in the firturle p� time! This Prof osed i ovement is necessary and in ow view it is el ordably priced for the value and security it will provide. We ask that you forward ow letter on to the Mayor and members of the City Council for their information and as arepreseomdon of the strong resident support for this initiative. We cypress our sincere thanks to you and yaw staff for preprsing the necessary studies and proposals. Thalik you. Sincerely • stick . Joy 1 , - Susan J.Joyce S i C t d o Gam.,. Ko 4- REC'�jvED M AY ?8 7993 May 23, 1993 Thomas A.Colbert,P.E. Director of Public Works Municipal Center 3830 Pilot Knob Road Eagan,MN 55122-1897 Dear Mr.Colbert: I am an Eagan Cedar Grove No.4 homeowner writing in response to your letter of 5-17 with regards to the subject of streetlight installation.I strongly oppose the installation of streetlights in the Cedar Grove neighborhood. I see no useful benefit to streetlights.They are obnoxious, unsightly, costly, wasteful of energy, and as they age, noisy. I moved from St. Paul to Eagan eight years ago to get away from the bright lights of the city and live in a quiet,peaceful sub- urb.Streetlights are not a part of that desired living environment. I do not know what reasons the people who allegedly signed the petition have for wanting streetlights. If crime reduction is a concern, I fail to see how a streetlight will deter a thief. If people are concerned about this they can install yard lights or home security systems on their property at their expense. If safety in streetwalking is a concern then I suggest they do their walking in the day in one of the many fine taxpayer funded city parks.Streets are designed for cars,not people,and the mixing of the two creates a dangerous situation anytime of day.I don't feel that the installation of 100W streetlights will make walking at night any less dangerous. I have heard a lot of cars racing through the neighborhood at night recently and the safest thing a resident can do is stay off the street. Or, perhaps we should use the streetlight money to add officers to the police force.Does the city have any statistics on crime and accident reduction in other cities or neighborhoods that resulted from streetlight additions? Maybe this should be researched before making such a costly decision. With regards to the petition that was circulated,I noticed that your map of the proposed stree- tlight addition to Cedar Grove No.4 indicates that I am a petitioning homeowner. I have never signed any such petition nor have I been asked to.Either The Public Works erred on the draw- ing or my name was falsely signed to the petition (which I believe is a criminal act). I also wonder how many people were aware of the cost associated with streetlights when they signed the petition and bow many would have actually signed it if they were?I have never liked peti- tions since the people circulating them don't always have all the facts and it is too easy to coerce your neighbor on an issue that he may be uninformed of. Subsequently he signs the petition in the interest of promoting good will with his neighbor.I suggest the petition be dis- counted and that the city poll the residents themselves. As for the cost of the project,my property taxes have nearly doubled in the last six years.This has happened in a time period when Eagan has experienced rapid growth and has had new sources of tax income. I thought that property taxes were collected for such things as street repair so why does there have to be a special assessment levied each time an improvement is made?I'm sure you have good reasons,but if total cost is the issue then I would rather see the cost spread out evenly among all taxpayers and not just to those in our neighborhood.I'm sure my property taxes are applied to improvements in other neighborhoods which I don't receive direct benefits from, so why don't those other taxpayers have to share the cost of mine?Per- Page 1 t , • haps we should extend this line of logic one step further and only charge those people signing the pet lion the cost of the improvements.I wonder bow many would reconsider then? I u s stand that all of this has came about in a hurry because of the cost saving associated with r k mbining streetlight additions with the existing street repair.I believe this was already consi'; -• before the street repair was begun and the decision was not to add streetlights.To fever - such a decision now in such a hasty manner is bound to backfire.I have been employed as an electronics engineer for over 11 years and have seen this "last hour"decision making happen many times and I have never seen it work.Yes,this should have been addressed sooner but it wasn't,so let's just move on.I feel insufficient notice was given to the residents in order to try slnd hurry this along.I only yesterday found out about the proposal as I was out on busi- ness for a week and leave again on Thursday for a long Memorial Day weekend.Consequently I may ,sot be able to attend the public hearing on 6-1.Several other residents I talked with have similarschedules and share this feeling with me,only they may not have time to even write a letter much less attend the bearing. Scheduling the bearing a day after a holiday is poor prac- tice in •y opinion.This is far to serious an issue to be hurried on.Let the street repair continue and ..r, the streetlights later provided a majority(not just a virtual 35%)of the residents want them. I do have several questions that I would like answered. I'm not an expert in city government and w. ,t to make sure I understand the procedure.What does a public hearing really mean and under hat forum is it conducted such that the residents can be beard?I worry that some"Rob- erts R %es of Order"technicality will be presented before all people desiring to speak will be beard. .at happens after the bearing?Does this go to a planning commission?To the City Count ?At what point can the proposal be irreversibly approved?I stress that I oppose the streetl'.ht addition,but if we have to have it can the residents have a say in the way the pro- posal i` implemented so that those residents opposing it can have the impact on their property -.?For example since theme are already streetlights in the Living World Church park- ing lot.'I feel that the proposed streedigbt'at the corner of Quartz and Diamond is unnecessary. If I ha` to live with streetlights(and pay for them)I certainly don't want one shining onto my prope y. I do not, however, want to take a compromising position at the 5-1 bearing. Is the issue the streetlight addition separate from the issue of the details associated with it as or is the proposal either approved or rejected as is,case closed?I would like to talk directly with some ' about this early this week so I can come prepared to the hearing.Please feel free to call at my business phone number below.If not I will try and contact you. One 8 al related but separate issue,I recently refinanced my house and the title search uncov- ered a 2,000 lien against my property for the impending assessment for the street repair.Sub- seq y I was charged a$3,000 escrow("standard procedure"is 1.5x)to cover the lien.This would of have been necessary had the assessment already been levied. I would like to get some tails regarding the levying of the assessment as I have a large amount of money in an interest free escrow account. Can you please circulate this letter to the appropriate person at City ?Thank you. 1 PAGE 2 OF 3 ii In closing I would like to reiterate that I oppose the proposed streetlight addition and encour- age the city to take the time to address this issue in the proper manner. I enjoy living in Eagan and wish to continue doing so. Sincerely, t\biaLetfri p .ecAe- William W.Leake 2126 Quartz Ln Eagan MN 55122 853-3151 days 452-6593 evenings dz 6 5 3 Ce d a,- ( ,-c vv 416 V PAG 3 OF 3 .."? I 7- i Agenda Info tion Memo June 1, 1993, ity Council Meeting CEDAR GROVE.5TH ADDm0N C. Project 654,Cedar Grove Sth Addition-Streetlights--In response to a petition submitted by approximatly 45% of the affected property owners on May 4, the City Council authorized the ,reparation of a feasibility report and scheduled a public hearing to be held on June 1 to cuss the installation of neighborhood residential streetlights for the Cedar Grove 3rd Ad 'tion. Enclosed on pages O through$ 7 is a copy of the feasibility report iden g the estimated costs provided by Dakota Electric Association and the resultant arse went per lot showing the location of the streetlights along with the petitioning pro erty owners for this neighborhood. . - - ACTION TO E CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny p roject 654 (Cedar Grove 5th Addition - Streetlights) and, if approved, approve the c ' tract with Dakota Electric Association and authorize the Mayor and City Clerk to execute all related documents. j { i i t t FEASIBILITY REPORT AND ESTIMATE OF COST FOR THE CEDAR GROVE NO. 5 STREETLIGHTING PROJECT #654 EAGAN, MN MAY 1993 g � 1 I city of acigc n THOMAS EGAN May 12, 1993 Mayor PATRICIA AWADA HONORABLE MAYOR & CITY COUNCIL SHAWN HUNTER CITY OF EAGAN THEODORE WACHTER 3830 PILOT KNOB ROAD Council Members EAGAN, MN. 55122 THOMAS HEDGES City Atlmininstrotor RE: City Project No. 654 EUGENE VAN OVERBEKE Cedar Grove No. 5 City Clerk Dear Mayor and City Council: Enclosed is th} feasibility report for Cedar Grove No. 5- Streetlighting which includes the preliminary co't estimates and preliminary assessment rolls for the project depending on the number of streetlights to be approved for installation. 1 i Staff will be available to discuss and present the details of the project to the Council and other interestl public at a time convenient to the Council. Sincerely your$, fn 114..tattlF M chael P. Foertsch, P. ./LS. Assistant City Engineer MPF/je t I hereby certif+ that the attached plan, specification, or report was prepared by me or under my dire' supervision and that tam a duly registered Professional Engineer under the la s of th, State of 'nnesota. - l' 12c- 44----- nt,sf Assistant City ngineer Date: g°• (1-9 Reg. No. 18139 ALL l)0n''y '" � Direr of Finance Date: r- 2. q3 MUNICIPAL CENTER 1 THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILC1 KNOE ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN.MINNESOTA 55122.1897 EAGAN,MINNESOTA 55122 PHONE (612)681.4600 PHONE:(612)681.4300 FAX.(612)681.4612 Equal Opportunity/Affirmative Action Employer FAX (612)681.4360 TDD.(612)454.8535 TDD:(612)454-8535 s1 (I F Ss 1 FEASIBILITY REPORT AND COST ESTIMATE CEDAR GROVE NO. 5 PROJECT NO. 654 SCOPE: This project covers the installation of streetlights serving the residents in the Cedar Grove No. 5 Addition in the W1 of Section 20, Eagan,Minnesota. FEASIBILITY AND RECOMMENDATIONS: This project is feasible and is in accordance with the City's policy on the installation of streetlights in residential areas. It can best be accomplished as outlined herein and not as a part of any other project. DISCUSSION: Residents in Cedar Grove No. 5 have petitioned for the installation of I streetlights. This Addition contains 213 lot equivalents whic h would benefit from streetlighting. This area was developed before the City of Eagan adopted a comprehensive streetlighting policy. Since the enactment of this policy, all new subdivisions have been required to install streetlights and they pay for energy costs with their water and sewer bill. The above-mentioned policy also has a provision enabling older additions to petition for streetlights. Under this provision, the cost of streetlight installation is assessed against the benefitted lots and the energy charge is also to be paid quarterly by the residents along with their water and sewer bill. The energy needs for Cedar Grove No. 5 is serviced by Dakota Electric Association and they offer the type of streetlighting poles, lighting fixtures and the necessary maintenance service required by the City for residential streetlighting in accordance with the City of Eagan's streetlighting policy. It is proposed to have 33 100-watt residential ornamental and 2 150-watt conventional intersection streetlights. ORNAMENTAL STREETLIGHTS & CONVENTIONAL INTERSECTION LIGHTING WITH 6' MAST ARMS: These 33 streetlights would be the standard ornamental design with 100-watt high pressure sodium mounted on 18' standard poles. The 5 conventional intersection streetlights would be the standard design with 150-watt high pressure sodium "cobra" type fixtures mounted on 30' fiberglass poles with 6' aluminum mast arms. Both types of lighting are proposed to be installed by Dakota Electric Association. } COST ESTIMATE: The following cost estimate includes the cost of underground conduit construction, administration, legal and other related project costs. 33 100-watt ornamental & 2 150-watt mast $36,120.00 arm high presure sodium @ $1,032.00 10% Contingency Factor 3,612.00 20% Indirect Costs 7.224.00 TOTAL $46.956.00 COST REVENUE Installation $46,956.00 Assessments $46,956.00 ASSESSMEN� S: Assessments are proposed to be levied in accordance with current city policy. All costs of the project will be assessed. Estimated assessments are as follows: Estimated AssSssment $221.00/lot Energy charge to be billed with water and sewer $3.15/lot per quarter* *Rate quoted is 1993 and subject to change on an annual basis. Assessments ivould be spread over 15 years at an estimated 6.5% interest rate. Assessment area: Parcel Description # Of Lots CEDAR GROVE NO. 5 Block 1; Lots 1-22 22 Block 2 Lots 1-19 19 Block 3 Lots 1-11 11 Block 4} Lots 1-16 16 Block 5; Lots 1-25 25 Block 6; Lots 1-22 22 Block 7; Lots 1-25 25 Block 8 Lots 1-5 5 Block 9 Lots 1-2 2 Block 10, Lots 1-23 23 Block 11, Lots 1-14 14 Block 12, Lots 1-9 9 Block 13, Lots 1-15 16 33 TOTAL 208 Peridot Park (Outlot along Cinnabar Drive) 1 Lot Equivalent Woodhaven Park (Parcel 160-13) 4 Lot Equivalent TOTAL LOT EQUIVALENT 213 PROJECT SCHEDULE: The following is the proposed schedule to be followed for this project assuming favorable action by the Council. PROJECT SCHEDULE Present Feasibility Report May 18, 1993 Public Hearing June 1, 1993 Approve Plans & Specs June 1, 1993 Construction Completed September 5, 1993 Final Assessment Hearing October 5, 1993 First Payment Due With Taxes May, 1994 "3 4 j A • !AC 0 1 j IV WOOD OR ./ 1 ISE 11 fetaGLASS POLE II 1+ It It HELL it TAMP MADE LEVEL; �I) • I III MIN. ri sss_ • -�1 4.9 f 1-1111 AW G TYPE ,. ' U.S.E. CONDUCTOR 3, I V . I `-` R `ITEM'NCI MATERIAL II R= . LA I'r A 1 `1=0 VOLT PE CELL I , I POST TOP LUMIN AIRE 1' EI C 1 100 WATT NOON PRESSURE SODIUM TY1t$CAL LOCATION 0 I IS' POLE E I FUSE MOLDER, PUSS • SeoIe: 1"s 150' f 1 SAL TYPE VIZ. AS REQUIRED • • S : CONNECTORS AS REQUIRED . N ANODE TEXT ATA.lU$E (1111.-S ONLY) I WOOD U•$UARD (11:40N1.11 AS READ. ' i _ - 7)1.:ft/iliC.1 City of eegsn RESIDENTIAL POST TOP appt'Ovsd. �..- PUBLIC �` _ PUBLIC WMINAIRE INSTALLATION 2-89 TOO 1%. OE PART IENT I,. ss i , • 1 • Or SLR-TIT TER BMW AA c.we,.....N L rL Eu� es sir fill • RA 1EAD'OElfIN urIIYICE: SS'POLE •PS'-t?' 41'POLE tle'.SO. 0 NOTE:'OR FIXTURE MOUNTING AND WIRING, NOW ACTURERS •fS T RU T IONS. J ..p N-SZANDMIC 'ROAD'A ACE . vs•pOlt.S'.T71. 0 • MtI(OMR MATERIALS LIST r 1 REM RE0'0 OtIC tPTION 1 1 l'SaAr'T ARM It I ,U II& tt Shettfi whew.r Nw+) I I VTLELECTRIC CELL 4 _ I Pw RAUPOIt ASedli>i'w*'I I ! ttIl,IC of owl REOLOWD LIMIT K-t WIRE, A/ REQUIRED CONNECTORS,y REQUIRED 1 _ _IDAIE suss FUSE YE IRON H.E.I. MOLDER • city of eepen approvsd: sIs^derd PUBLIC MAJOR INTERSECTION plate $ : 1 7.--e*- OE POPTIIII9r11 at WORKS STREET LIGHTING I - 90 725 1 7G i V 22 �n Z""( t pas • o li a • ••Waa �,.'; ,, 1 • 1ooI •a soil, CtNNIB4R • • ..�—c..-' .,,` • boo+ 006 \ ..,.` r- a f._1 • IYa, ~44 Pt A-'---tZa, �0 ►26 --- _ I• a OL6 -- 8,......7.• 0,1. Ill - ,C6C - ( :L.,. ... .i i I clot f3 En `a • ,44::r .• : A ... . Q • • _001cE . A 'sec J Z 41 a .i:, i _ 1 b Z % �i �,`-, lo 906E j. ,Y7 32'N'nd a! i i —2,4 t.)2. C1C6 2 c $1 cc S qs� 3q�� .. $ 3 p�6. w L W (r cc ..."441, 0, AM t L4 t9 l " : a Q dr J CI • 4 ff-er,Ifp°> ib# ..,L" ' titP-- \IS 44/kfilanuou at . 1 z 4. ittiolif*Ai *b_,tsjo....:.kt:ITV:ttiVitiOU "*i- " R t*. WV SOP''. ...'1 '4IiNP I'M -. 8 0 rt. klisoi,_,„, ,tik-. .0•4;i1,, gitinUticri: 1 z :' :. . ww;-,- N. 1!.. -1;t:› 4) - - ^ Vat a i • 011° 10ba' * 4.1) 0. ' 1 o� . 1 iitiii� i _ } (NOM all MN • ! C . ...:..it 4:tiyil . .... PO • • .. EILILIEILILILIO ...-...- 4 a 5 u ``) it-1 Iiinlina *916' U OMIT , • r Agenda Information Memo June 1, 1993, City Council Meeting CEDAR GROVE 6TH & 9TH ADDITIONS, D. Project 651, Cedar Grove 6th & 9th Additions - Streetlights--In response to a petition submitted by approximately 45%of the affected property owners on May 4, the City Council authorized the preparation of a feasibility report and scheduled a public hearing to be held on June 1 to discuss the installation of neighborhood residential streetlights for the Cedar Grove 3rd Addition. Enclosed on pages through q(, is a copy of the feasibility report identifying the estimated costs provided by Dakota Electric Association and the resultant assessment per lot showing the location of the streetlights along with the petining property owners for this neighborhood. Also enclosed on pages Ci through 10 is a copy of correspondence received to date regarding this proposal. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve/deny Project 651 (Cedar Grove 6th&9th Additions-Streetlights)and,if approved, approve the contract with Dakota Electric Association and authorize the Mayor and City Clerk to execute all related documents. FEASIBILITY REPORT AND ESTIMATE OF COST FOR THE CEDAR GROVE NO. 6 & 9 STREETLIGHTING PROJECT #651 EAGAN, MN MAY 1993 I C\ city of ecigcin THOMAS EGAN May 12, 1993 MoyOf PATRICIA AWADA HONORABLE MAYOR & CITY COUNCIL SHAWN HUNTER CITY OF EAGAN THEODORE TSANDRA A,WACHMASIN TER 3830 PILOT KNOB ROAD Council Members EAGAN, MN. 55122 THOMAS HEDGES City Abmininstro1or RE: City Project No. 651 EUGENE VAN OVERBEKE Cedar Grove No. 6 & 9 City Clerk Dear Mayor and City Council: Enclosed is the feasibility report for Cedar Grove No. 6 and 9 - Streetlighting which includes the preliminary cost estimates and preliminary assessment rolls for the project depending on the number of streetlights to be approved for installation. Staff will be available to discuss and present the details of the project to the Council and other interested public at a time convenient to the Council. Sinc rely yours, • Michael P. Foertsch, P.E./L.S. Assistant City Engineer MPF/je I hereby certify that the attached plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the l-ws of the State of Minnesota. 0 • 'sistant City Engineer Date: -- (`1— 3 Reg. No. 18139 SIJ ()malt_Di r of Finance Date:5 1:1 -q3 MUNICIPAL CENTER THE LONE OAK TREE - MAINTENANCE FACILITY 3830 Pi;O'KNOE RCA.^ EAGAN MINNESOTA 5'22.1897 THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN.MINNESOTA 55122 PHONE (612)> '-4600 PHONE.(612)681.4300 FAX (612;6E'-4Al2 Equal Opportunity/Affirmative Action Employer FAX:(612)681.4360 7D0 (6'2;454-6635 TDD:(612)454.8535 FEASIBILITY REPORT AND COST ESTIMATE CEDAR GROVE NO. 6 & 9 BALLANTRAE 1ST ADDITION MARCELL'S 1ST ADDITION LEIBEL ADDITION LANGHOVEN ADDITIONS PROJECT NO. 651 SCOPE: is project covers the installation of streetlights serving the residents in the Cedar Grove ` o. 6 & 9 Additions in the N1 of Section 20, Eagan,Minnesota. FEASIBI ITV ND RECOMMENDATIONS*, This project is feasible and is in accordance with the City's policy on the installation of streetlights in residential areas. It can best be accomplished s outlined herein and not as a part of any other project. Residents in Cedar Grove No. 6 & 9 have petitioned for the installation of streetlights.I Cedar Grove No. 6 & 9, Ballantrae 1st Addition, Marell's 1st Addition, Leibel Additio Langhoven Addition and Woodhaven & Peridot Path Parks have a total of 176 lot equii'alents which would benefit from streetlighting. These areas were developed before the City of Eagan adopted a comprehensive streetlighting licy. Since the enactment of this policy, all new subdivisions have been required to in all streetlights and they pay for energy costs with their water and sewer bill. The abov mentioned policy also has a provision enabling older additions to petition for streetlights.) Under this provision,the cost of streetlight installation is assessed against the benefitted lots and the energy charge is also to be paid quarterly by the residents along with them water and sewer bill. The energy n ds for Cedar Grove No. 6 and 9, Ballantrae 1st Addition, Marell's 1st Addition, Leibe Addition, Langhoven Addition and Woodhaven and Peridot Path Parks are serviced by D kota Electric Association and they offer the type of streetlighting poles, lighting fixturesand the necessary maintenance service required by the City for residential streetlighting it accordance with the City of Eagan's streetlighting policy. It is proposed o have 33 100-watt residential ornamental and 4 150-watt conventional intersection stretlights. • IA * 11 _ I '_' ti 31 it- • ►l/ .di • i-1 _ Ill _ i LI r Lc II 1. _ All 6' MAST AR - These 33 streetlights would be the standard ornamental design with 100-watt high '•ressure sodium mounted on 18' standard poles. The 4 conventional intersection str etlights would be the standard design with 150-watt high pressure sodium "cobra" type fi ures mounted on 30' fiberglass poles with 6' aluminum mast arms. Both types of lighting are proposed to be installed by Dakota Electric Association. R. COST ESTIMATE: The following cost estimate includes the cost of underground conduit construction, administration, legal and other related project costs. 33 100-watt ornamental & 4 150-watt mast $38,184.00 arm high pressure sodium @ $1,032.00 10% Contingency Factor 3,818.00 20% Indirect Costs 7.637.00 TOTAL $49.639.00 COST REVENUE Installation $49,639.00 Assessments $49,639.00 ASSESSMENTS: Assessments are proposed to be levied in accordance with current city policy. All costs of the project will be assessed. Estimated assessments are as follows: Estimated Assessment $282.00/lot Energy charge to be billed with water and sewer $3.15/lot per quarter* *Rate quoted is 1993 and subject to change on an annual basis. Assessments would be spread over 15 years at an estimated 6.5% interest rate. Assessment Area: Parcel Description # Of Lots CEDAR GROVE NO. 6 Block 1, Lots 1 1 Block 2, Lots 1-8 8 Block 3, Lots 1-18 18 Block 4, Lots 1-11 11 Block 5, Lots 1-9 9 Block 6, Lots 1-53 53 Block 7, Lots 1-12 12 Block 8, Lots 1-18 18 Block 9, Lots 1-11 11 TOTAL 141 Woodhaven Park (Parcel 060-00, 021-00) 7 Lot Equivalent Peridot ark (Outlot F) 2 Lot Equivalent CEDAF -GROVE NO. Block 1 Lots 1-13 13 Block 2# Lots 1-5 5 TOTAL 18 BALLANTRAE 1ST ADDITION Block 1 Lots 2-4 3 Lot Equivalent MAREI .'S 1ST ADDITION Block 1i Lot 1-3 3 Lot Equivalent tEIBEL ADDITION Block 13 Lot 1 1 Lot Equivalent LANGIOVEN ADDITION Block 1 062-01 1 Lot Equivalent TOTAL 176 Lot Equivalent PROJECT S C EDULE: The following is the proposed schedule to be followed for this project assuming favorable action by the Council. PROJECT SCHEDULE Present Feasibility Report May 18, 1993 Public Hearing June 1, 1993 Approve Plans & Specs June 1, 1993 Construction Completed September 5, 1993 Final Assessm*nt Hearing October 5, 1993 First Payment Due With Taxes May, 1994 (7\3 • • A • II SIC I I 0 •I I I I I 1/' WOOD OR ./"......., I FIGERGLASS POLE I II II I TAMP WELL I GRADE LEVEL I • . I I 14" MIN I ====T- • F 2.46 AWQ TYPE . U.S.E. CONDUCTOR 1 Is 0 f P a ITEM NO MATERIAL OST . A 1 120 VOLT PE CELL o, I 1 POST TOP LUMINAIRE I C 1 100 WATT HIGH PRESSURE SODIUM TYPICAL LOCATION, 0 1 le' POLE E 1 FUSE MOLDER, FUSE ' Scott: I"' 50' F 1 SAL TYPE UAL. As REQUIRED • 0 CONNECTORS AS Re?UIRED . H ANODE TEST RA.TU$E (SL-S ONLY) I WOOD U•SUARD ($L•40NLY! AS REOD. city of eagan RESIDENTIAL POST Top spprovsd: pj; d FitL PUBLIC LUMINAIRE INSTALLATION • 2-89 TOO _� WORKS DE PI RTMENT Lc • *1' W-f TTER CTr '► Eup a Ow III ......s\ill . • . ---- 0 "r" at'oist.t•t1'•DO' 0 NOTE:,Ott ft1(TUR$'NOVNTINO ARC •t t' c Kt ttiANVFACTURERS MTRAtMIS. • 1 10 } II SUOIDIVL' r cam soirract I !s'P f 1' 0 w'rtft Erf WIN MATERIALS LIST REM *0D stscuaTtatt I 1 s'MST ARM = 1 USIIIMAIRE tst»trh aelir of tam) I I fRoi'ZELfn i OELt. 4 1 'MO'LASS POLL Owl%P'w 4111 $ : 3a.t114 K eat.11 It NEOttNEb Lawn it it-1 int, y t�aMREO mementos,W t1fC mEO - I MAW OM FVR A14 TllOtt tit.I. MOLDER city Of eagt; t standard city y public MAJOR INTERSECTION roved: piste a WORKS STREET LIGHTING I • 90 725 I - DE.POPTIADM i 1 q I i. CO A` C E- Cna )--Z --4 10 m _ 4L5e pumas - grerolgiocii II— ...J L_______ 6. '''. IIF - L."- .Vfikialffiti::.:—.i:.:::..r...:: :;•:, •;,:-..:::*:'' ..,-,-7t7H.....:.1 • L—I -1 it_ 4 .:::::.,.. .::::: ,„,::::::::::...::::. \, .i ,.!,,,:, ::: \,,..._, ,. « _ < � 1_ .`v, ,ter' •' V i : >"�— ` V t ` , t � t r r - - 4-. 11.1.11171111.10 , ; . "i,40 .0 ,iC . Cla 0 i , I ; -1.- • 7iii--ir.ttAdo— , .,-,\.- . A - itl u eo Z \\ - flE.;:.- - • • , , 1-,...7 :\ - . )- A—.... .....,, %.„.„1., 4 ‘ , --1.... 1 s , .. • ,. .. WL) OCC i — a. iv . ---.7( . L M CC L V O //s I ri i L A Y CO Z / �/ -1 ` ® - O V 1p . ••.' \., aj - eo a Z *S.,.4 t ; 9)w L v N N c) , Z t b °FR" W 1_ ..: 3411 rtttir l N i r' CC al O a3o D ._ thif U oaott 9 ( .` RECEty b MAY 2 7 3 93 Peter F Suleski 1900 Gold Trail Eagan MN 55122 May 25, 1993 } Mr Thomas AjColbert PE Director of , Public Works MUNICIPAL C NTER 3830 Pilot nob Road Eagan MN 55 22-1897 Dear Mr Colbert: This lette responds to your survey/request of May 17, 1993, regarding r `sidents' position for/against Proposed Project 651 (Streetligh ing) . As a property owner in Cedar Grove No.6, I am © ' QS ED to Project 651 for the following reasons: a. T e estimated cost is quoted in your Feasibility Study at $282. 0 per lot ($49,639/176 lots) . Your amortized rate of $3 . 15 er quarter over 15 years amounts to $189.00 at face value. 1 More important is the range of $2200 to $3900 per lot noted lin your letter of May 17, 1993, for Street Recons t ' u r c ion. THE ADDED EXPENSE . OF STREETLIGHTING IS UNNECE SARY and adds to the tax burden of Eagan. b. Te streetlighting is sponsored by an electric utility. The co of electricity has been at the point where users are urged conserve and save energy. UTILITY RATES ARE CITED AS A FUTU E DEVELOPMENT by/with the MN PUC and may exceed the $3. 15/quarter estimate. The City of Eagan should not facilitate this Project if it has the appearance of being an imposition on the taxpayers in behalf of a special interest. c. Homeowners already have the option of privately install t installing front streelights. Those who want this shoul fund and install it themselves. Such costs should not be imposed~ on others if it infringes on their right to refuse a purchase. Continued t fi Letter of PF Suleski responding to Project 651 May 25, 1993 Page 2 d. Since street reconstruction is substantially complete in some areas, why tear up the streets/boulevard at this time to accommodate underground transmission? Future repairs/rewiring allowed to the Utility is another nuisance and added cost to be passed on in the rate structure. e. Construction bid evaluation/award is not reported except for on or after June 1 , 1993 . Since the benefit is implied and not substantively demonstrated, it is at best a desire of some property owners. If the benefit-to-cost ratio is impressive, it's not evident. The burden of proof should be on those proposing Project 651. In summary, my opposition to Project 651 is communicated for your consideration and that of the City Council. Thank you for your notification. If there are any questions, please contact me at 454-3829 Yours trul -, �2 J_ Peter F Suleski l3 RECEIVED MAY 2 7 1993 ROBERT BREZINSKI 1766 Serpentine Drive Eagan, Minnesota 55122 May 21, 1993 Mr. Thomas A. Culvert, PPE Director of Publi Works City of Eagan 3830 Pilot Knob oad Eagan, MN 551 -1897 Dear Mr. Colvert: We are writing in regard to project number 651 654, Cedar Grove, number 3, 4,5, 6 and 9. We wish to strongly s tpport the street light installation project. Due to the very limited lighting in our neighborhood, we are in a significant need of additional street lighting. We are willing to pay the added assessment:, o cover the cost. Please count our voice as strong support of the installation project. If you have any giestions, please contact us. Sincerely yours, / r �`i e 6` 1- L 4. ` ! • o Z. �7,�r' ,.-cam-l—(. Robert A. Brezinsk' Judith A. Brezinski (7\9\ y } c occ • • ( RE • CEIVEDMAY26 C o • c GC0 • (c 1993 A O C3 C 0011/1e. N � 6 o . cco • • c C 4101, C C O • C May 23, 1993 0 • C. CCOO Thomas A. Colbert Director of Public Works 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear Mr. Colbert: We have been residents of the Cedar Grove area of Eagan for the past 19 years. Although we have never been afraid of our darkened neighborhood, it has always been our wish to have street lights. Therefore, when the special public hearing was held on December 8, 1992, we attended and voted FOR the street lights. A few weeks ago we again showed our support FOR street lights by signing the petition circulating in the neighborhood. And now, for the third and (we hope) final time, we are again voicing our support FOR this project by sending you this letter. Eagan is a really nice place to live. Let's finally get out of the "Dark Ages" and put some street lights into the vole- Cedar Grove area! ! r c c_c Sincerel , CCO • C • y C; O • • C C C 0 • C + O O O • John A. and Juliette E. Geisen • E � 1782 Se C O• •C rpentine Drive C, G C C) E Eagan, MN 55122-1639 (612) 452-2954 `04K) C rO AR GReirE Ka 6 20 May 1993 Honorable Mayor& City Council City of Eagan ` �----- 3830 Pilot Knob Road ..._____I Eagan, MN 551;22 i Dear Mayor and.City Council: I have been a resident of Eagan for the past 25 years and have watched us grow from a quiet farming community to a major suburb. When I built in Eagan, I could walk outside and enjoy the wonders of nature. Across the road was a swampy area which was the home for ducks, geese, deer,and an occasional skunk. One of my hobbies is astronomy,and I was able to enjoy the heavens with m telescope and watch the multi-colored aurora borealis. Visitors to my house often commente on what a nice area this was so close to the cities. We had the benefits of country living thin 20 minutes of downtown St. Paul and Minneapolis. We had a police force and city council that were know on a first name basis. Our growth rate was slow,but so was our crime rate. The started our accelerated growth. The swampy area was drained and now contains houses and to omes. The majority of wildlife one sees is usually dead alongside the many miles of roadway. The rolling hills now contain houses,town homes, apartments, condos, office complexes, and chools. The night skys are polluted with light, and one can no longer see the wonders of the t4niverse: I realize that thi growth cannot happen without some compromises, but must we continue this growth by inve 'rig money in foolish things? I watched the contractors for the sewer and street refurbishment bi to "minimal"requirements. After the contract was awarded, I watched the contractor attempting to place "Band-Aids" on the streets in-order to satisfy the cities minimal requirement, yetmake a profit. This morning, I called the city street supervisor to express my concern about tl)e inadequate preparation of my street prior to paving. Both the city supervisor and contractor Met with me and agreed that the soil at the entrance to the cul-de-sac should be taken back out d redone. I do not blame the contractor, as used the same material after repairing the stcarm sewer. In my discussions with them, I found out that core samples of the street's base materials were never taken for analysis. The main street and cul-de-sac where I live, is "clay". The foundations for the houses in this area were built above ground, and the clay fill hauled in. The greets were comprised of the same material with a coat of paving material over them. The streets have been in the state of disrepair for the past five years. We apparently have learned nothing from past lessons, as we are now again paving over the improperly installed streets. The bane coat of asphalt is already breaking up after one day. In the near distant future, we will again pa for these mistakes with another"Band Aide". My question is, "why do we not learn from theselmistakes?" Why don't we pay more and have it done right? In today's mail, i received a feasibility report and estimate of cost for street lighting. I applauded the city council for dropping this in the past. But, it seems that a few citizens have a need for "INSECURITY;LIGHTING". I ask, "why do all the residents of the areas affected have to have street lights." What purpose will these additional lights provide? If they believe that it will 1 provide better security from burglars, they are mistaken. Where is the "security"? The lighting gives the burglar an opportunity to view the area for a watch dog. I shows them whether anything outside is worth taking (i.e., bikes, mowers, etc.), whether there are the windows open, and what way they can enter and exit with the least obstruction. All the lights do is aide the criminal. Has Eagan been hit with a crime wave to give the residents the need for this false sense of security? I think not. Have we had an increase in accidents on these "dark" residential streets? Again I think not. As we have no "downtown", one has only to drive around after dark to find the streets devoid of any pedestrian traffic. This letter is not the place for a lesson in economics, but I feel that a few comments may cause the petitioners to think beyond today. The light in the night sky is the visible effect of tons of fuel consumed in a wasteful fashion. Photos from the space shuttle will confirm that the United States is the most wasteful when it comes to light pollution. This is expensive and more harmful to the environment than just the production of light pollution. The burning of fossil fuels, our main source of electricity, to light the night sky contributes to air and water pollution as well as global warming. Over 60% of all electricity in the United States is produced by coal burning plants. Much of this coal is obtained from strip mining. Remembering American history, we all know the devastation caused by strip mining. How can these problems be addressed? The problem of light pollution took two generations to develop. It can not be solved overnight. Yet steps have to be taken to begin this task. Nighttime safety, security, and recreation are best achieved by having proper nighttime lighting designed for the task at hand. For example, high volume urban arterial streets need street lights to reduce automobile/pedestrian accidents. But the streets need not be illuminated with luminaries that product glare and shine into the sky. This can be avoided by having full cut-off, shielded fixtures, timers, the proper wattage to do the lighting, and concern for light pollution. Residents who feel the need for personal security should provide it at their own expense. Today, many security lights come with motion sensors which will turn on only when needed. There is no need for this lighting to be on during all hours of darkness. The cost for this would be no greater than the assessment and would still provide them with their panacea.of security. I personally would rather see this assessment go to the addition of more police officers. Remember, even though it wastes precious resources and causes pollution, it is in the power companies best interest to sell lighting, as it generates "PROFIT." Regards, ale A. Hagen 3881 Serpentine Circle Eagan, MN 55122 lo�- 4'1'4. G yo�a No RECEIVED M Y oPP /F , i. _ �c•� a�G�.l 7 /sue •77„ce.. 7400r-oe A { o3 May 19, 1993 1760 Turquoise Trail Eagan, MN 55122-1610 CITY OF EAGAN Dakota County, Minn. Eagan, MN 55122-1897 Re: Project No. 651 - Cedar Grove NO (o Addition Dear Sirs : The answer is NO, I and my wife DO NOT WANT STREET LIGHTS. Signed: i J A Iona • :anham, Sr. Rosam nd F. Banham rfb \,101 F�t,,41, 5 - 25 - P 1‹,e 1r, ' y na ,c LCD lam+ i 1 �' - pporf 1 j3zth- (4ésiJ - r -1-L C r" t 60t 4,14t, ye4ig L2 - 4R t 1-1.111erJ 3881 Or. E7441 , if 438-t7 3a4 734-ysfr • ( G - 1 Agenda Information Memo June 1, 1993, City Council Meeting VACATE EASEMENTS, TOWN CENTRE 70-2ND & 11TH ADDNS. E. Vacate Utility Easements-Town Centre 70-2nd & 11th Additions--On May 4th, City Council received a petition from the developers of the Town Centre 70-15th Addition (Kohl's Department Store) requesting to vacate various existing previously platted drainage and utility easements in order to accommodate the proposed new development. Council scheduled a public hearing to be held on June 1st after notification of all potentially affected and/or interested parties. Enclosed on page 1,O'1 is a graphic and legal description showing the location of the easements in question. Although the Public Works Department has not received any objections from any private utility companies, there are certain City utilities located within these easements that must be relocated to newly dedicated easements as a condition of the proposed new development. However, the final plat for this proposed development is not in order for final plat consideration by the City Council. Therefore, it is recommended that this public hearing be continued until June 15th to ensure that development contract agreements will provide for the dedication of replacement easements and relocation of existing City utilities before the City releases its rights to the existing conditions. ACTION TO BE CONSIDERED ON THIS ITEM: To continue the public hearing for the vacation of drainage and utility easements (Town Centre 70-2nd & 11th Additions) to June 15, 1993. LL N.; aiiuc i t c• •• t ! • 1 : ; •".r • '..r` 1 ''ti .I .1 •I .t .• .J. V Y y' �J W 1. . 1 i. d n I. d! � � Q •.1A it.IV1: N .3 (- 1 31400100.13 09•Z00 09 60t 3i 1¢—' — —" — \ __ I I, OPIII --.a) z-••I tiM - I • •- - ..�, - 0 h. { ) •- - �• N i. 0 I- in W H . • I ' W 4. r NS - • m® -- - - 11431139113 ' ONV 30VNIMNO 10 3N11a3'1N30�\ - _ 3• s,Z� S Q I 3„0309a--- 4- I-to CO t O� ~ 1� T _ _ ---- - �QN OQ Q `• L 1 - _'`' s W •11 G�• so acN — N I ' (: 4 . d N I r }_- •�y I114" ; ..______\_ • 0••••," ei I i 1.11 am to 40 1 N N I ' =o, 1111 I ° I _ " 0 LC •• •. j p L I / 41 Z u o > 414 p m ( ( .. o,) H - w a4 ✓ S ./ r) ` ee' m to Z .&J � .P {! to Q 1"1 4) W M I) O F•I L.Q .. / I �� 3"is' 91 S ` Ec•1 t`•L 011 4) F y .0 /01 > `r / ff - . S•t2.z.b, a._ q iC n V! u u'I .,4 ppQ O J • - • b• 0 a 0 0 0>9 •a o/ .,°� •). / _0 m m a 41 4) ,► '0 0 4)00 • in CQ O O PO o o cacerse (1...p . 0.•O W W '0 0 b 0O O ; m0IC E y C 0 `./ -. u'0 in O b y o u " Q • to N + 0 >•0 ,p aaJ < ¢S • 110 '0 Wb b r a) .0 'r°:, ' Z 0 4) u 0 4)•-I c •.I ' t2,'D ; •' ;S W m U te i.Z 4 D • .i.) >.tt a 4 y W O 44 4) V u o u w mute 0 y m.••4 . QI.,-4 0 'v 0 • O Cu• • ad o �N y 3 mE'0 `� ,� 0p :__ n'O..a 0 0 1 w 0. W a P. U oo \ \ W - . 1T -rl aJ C9 G as 4) 041roC 4) 0 u Fa •.1'0u b� ►�+ • A ai'�O 01 Q. 111 0 1.1 a� 0 \ °' /$•, \ . h U 3•.cia0 3.4in 1► 0 � p �� K2N -� \ dm a El'ooro v0 E o 04 "• .tr . ;% Agenda Information Memo June 1, 1993, City Council Meeting VACATE EASEMENTS LOT 1, BLOCK 1, LEMBKE 1ST ADDN. F. Vacate Drainage & Utility Easements-Lot 1,Block 1,Lembke 1st Addition--On May 4th, the City Council received a Petition from West Publishing Company requesting the vacation of existing drainage and utility easements dedicated over Lot 1, Block 1, Lembke 1st Addition in order to accommodate its replat into the West Publishing 6th Addition. City Council received this Petition and scheduled a public hearing to be held on June 1st to formally discuss this request. Enclosed on page IOC{ is a graphic and legal description of the easements to be vacated. After proper publication in the legal newspaper, the City has not received any objections to this proposed vacation. Adequate replacement drainage and utility easements are being dedicated with the West Publishing 6th Addition which is scheduled for final plat approval under the Consent Agenda for the June 1st meeting. Assuming the final plat is approved by Council action, it would be appropriate to give favorable consideration to this request as well. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of public drainage and utility easements as described over Lot 1, Block 1, Lembke 1st Addition and authorize its certification to Dakota County concurrent with the recording of the final plat for the West Publishing 6th Addition. �� v WEST PUBLISHING COM EASEMENTS TO BE VACATED the Drainage and Utility Easements which are now in place along the East, West, and North sides of the Lot 1 Block 1 Lembke First Addition Plat. i.:1, , FINAL PLAT RECORDED : MAY 6, 1983 ' ,, r �t \ {" 1 WEST 204100 --.. -_ N... Y 1 2 t 46 I , 0 ,• .„r, L s e,E' c , ' .4,..,,,,c,.4.:, ':�i;• .•-- wtST 225.00 . ».. • K Ir omar'® ) y Easements To Be ..;,+,; Notated ,� l i . °o LOT 1 • ,.l �r`> o �:� � 08 _ o 3 BLOCK ✓ .• w ,cu . : won.Lw a tic.is n+. r,a • • \ 012.23 0 aew lrA To wlvt • • 0 rt %. • • MWWW 0' 4sT.041 I � ' ` n Vi'2 K root .S , Z FST PU ,, • 6th ' '/ ' 1, ADD/T , ION ,.........•...,•....r..a 000001 r‘••W EAST 225.00 .- ..�.�� $ = W SCOTT ROAD : g" l .—___. • •4---....--.\. i EAST 200.00 .• —a our v WI a.Ta.n.•14.23 V\ ..• ,:.. . r • i,.hci = w somirt so rim s, ■ i• t I CZ i l• 11 - �N '.•....,• is •..►♦r,. ....si C.. t� Agenda Information Memo June 1, 1993, City Council Meeting NEW>BUSINESS :................................................... CONSIDER REOUEST TO POSTPONE SPECIAL ASSESSMENTS A. Project 648, Consider Request To Postpone Special Assessments (Parcel 014-02, Wescott Garden Lots - Welter)--Enclosed on page ( is a letter requesting the City to postpone (defer without interest) the assessments associated with the improvements to be installed under Project 648 (Woodlands North 3rd Addition- Streets& Utilities). Enclosed on page I (a_ is a sketch that shows the extent of the improvements in relationship to the affected property as well as a breakdown of the estimated assessments. With this improvement, it is anticipated that temporary and/or permanent easements will be required to accommodate these public improvements. Typically, compensation is provided for such acquisitions which could help offset the financial burden of the proposed assessments. A value for the easements/right-of-way has not yet been determined and usually is established through negotiations. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny the request to postpone (defer without interest) the assessments associated with Project 648 (Woodlands North 3rd Addition - Streets & Utilities) for Parcel 014-02, Wescott Garden Lots, and, if approved, conditioned upon the appropriate agreement being executed and recorded at Dakota County identifying the terms and conditions of such postponement. I �� RE eiv EQ MAY 4 4 April 27, 1993 1993 f ' Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Rd Eagan, MN 55122 RE: City Project 4648 The woodlands North 3rd Addition Dear Mayor and City Council, We are to be assessed $22, 535. 00 for utility and street improvements beginning May 1994. These improvements are being made so the property opposite ours can be developed and sold. These improvements present absolutely no present advantage to us. The proposed assessments would bring impossible financial hardship to our family. The monthly payments would absolutely force us to sell . We are asking for a deferment of total assessment without interest until our property is sold or developed. We appreciate your consideration. Si rely, _ 4 �66 � 4. -fit C lu214511dtbfrit. Scott and Cydney Welter • j'n; _ ,:)l ? - at ,t,- .. . .,�..�: i- r. , . /1 (e l -`t3 ,t...i./ t_ ,,...,..„ f " i ............... , . , I f______I \ , \ I 1 /TRAILS END ROAD / iii iI 'i 2‹:::\sis:\ � I 011-02 ! 2O N : o I HOUVELAND - 0 a O 2, Z CE --- A CC < M 0 J = ------ -- — — — — -- -- — — -----� Z 0 22 0 F/-� W Z3 O 1.j.. 4.1". PROPOSED ASSESSABLE FRONTAGE Z .. u OD .. OQ N 014-02 - 013-02 ND EP 23 WELTER - - , % ` ' O , r....,`. CEDAR STREET '� /< ASSESSMENTS LIN. FT/EA. RATE TOTAL `op,%.(‘) ' V Sanitary Sewer 180 Lin. Ft. 40.84 $ 7,351.00 Watermain 180 Lin. Ft. 19.81 3,566.00 Storm Sewer 180 Lin. Ft. 7.76 ' 1,397.00 Street 180 Lin. Ft. 25.02 4,504.00 Services 1 Ea. 5,617.00 5,617.00 Street Lights 1 Ea. 100.00 100.00 TOTAL - $22,535.00 cit y an of ea standard g approved: - ' PUBLIC plate # WORKS I --"., DEPARTME 1I2— Agenda Information Memo June 1, 1993 City Council Meeting CONDITIONAL USE PERMIT/LESSORS. INC/TRUCK TERMINAL B. Conditional Use Permit,Lessors,Inc.,to Allow a Truck and Freight Terminal and Sales and Service of Truck or Passenger Cars in a LI (Light Industrial) District on Lot 2 and Part of Lot 3,Block 1, (032-01), Sibley Terminal Industrial Park, Located Along the North Side of Terminal Drive in the NE 1/4 of Section 8--At its meeting of May 25, 1993, the Advisory Planning Commission considered an application for a conditional use permit for Lessors, Inc., for the purposes outlined above. For additional information with respect to this application,please ref r to the Comm ty Development Department staff report which is enclosed on pages I i' through ).2 for your review. Also enclosed on pages)2■, through\ka are the Advisory Planning Commission minutes relative to this item. Please note that the APC is recommending approval. Also enclosed on page 121 is a supplemental memorandum from City Planner Sturm covering an additional condition attached to this conditional use permit relative to the removal of the previously constructed building on the site. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for Lessor's, Inc., to allow a truck and freight terminal and sales and service of truck and passenger cars at Lot 2 and part of Lot 3, Block 1, Sibley Terminal Industrial Park, as presented. 1k3 SUBJECT: CONDITIONAL USE PERMIT APPLICANT: LESSOR'S INC. LOCATION: LOT 2 & 1/2 OF LOT 3, BLOCK 1 SIBLEY TERMINAL INDUSTRIAL PARK EXISTING ZONING: I-1 (LIGHT INDUSTRIAL) DATE OF PUBLIC HEARING: MAY 25, 1993 DATE OF REPORT: MAY 18, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Conditional Use Permit to allow a truck and freight terminal and service and sales of trucks in a Light Industrial district located at 3155 Terminal Drive. LOCATION & EXISTING CONDITIONS: The site is located between Terminal Drive and Alexander Road and west of Highway 13. North of the site is United Stationers; Safety- Kleen is located west of the site. The entire area surrounding this site is zoned I-i and the Land Use Guide Plan designates this area as IND (Industrial). The approximately seven-acre site has two existing buildings. The smaller of the two buildings is located on Alexander Road. The existing shop building is approximately 8,000 sq. ft. BACKGROUND/COMMENTS: In 1991 a previous owner of the property applied for a building permit to convert an existing warehouse to an occupied structure. At least six structural and six site conditions were necessary before occupancy was allowed. As part of the site plan, the City requested that the applicant install the driveway, parking lot, and storm sewer per the approved drawings and specifications submitted, as well as installation of landscaping per a plan to be submitted. None of those items were completed. The applicant has agreed to complete all of these improvements. Lessor's Incorporated has been located at 3303 Terminal Drive in Eagan for approximately 2-1/2 years where they currently lease space. They were previously located in St. Paul for nearly seven and one-half years and employ approximately 80 people. During the past several years the company has experienced surges in growth of almost 25% a year which has caused them to look at expanding their operations and a larger site. They have approximately 85 trucks delivering to the east coast. They anticipate selling approximately 20-25 tractors and trailers annually. L(' PROPOSAL: The current proposal includes plans for a 6,836 sq. ft. addition for office use, mezzanine, and garage support constructed of a combination of glass and block exterior finish to match their existing building color of brown/buff. The existing building and proposed addition meet, or exceed all building setbacks; the existing building along Alexander Road does not meet setback requirements. Access to this site is from both Alexander Road and Terminal Drive. There are approximately 35 tractor parking spaces, 88 trailer spaces, and 62 parking spaces. Parking requirements have been met and all parking areas meet setback requirements. The trucks enter on the west side of the building through one of the four bays and exit through the east side of the building. A landscape plan has been prepared that uses overstory and evergreen trees only along Terminal Drive. No landscaping has been proposed along the sides of the property where tractor and trailer parking occurs. Irrigation along Terminal Drive and the two lot lines will be required. Signage is provided in the form of a monument ground sign from Terminal Drive. All signs meet code requirements. GRADING/DRAINAGE/EROSION CONTROL: The existing site was rough graded under City Project #89-W. The site was left in a very erodible state with no seeding, mulching and/or silt fence installed to protect the site from erosion. At a later date a sedimentation pond was constructed in the northwest corner of the site to trap the eroded material which washed over the bank and onto the adjoining property. The agreement was that the previous owner would maintain this sedimentation basin so as the eroded material would not be washed into the City storm sewer system and ultimately end up in Pond CP-8. The previous owner was negligent in this respect and now Pond CP-8 has to be excavated of this eroded material. A minimal amount of grading will be needed to prepare the site for this new development. The preliminary grading plan submitted with this application shows fills of approximate 6' in the northwest corner and minor cuts and fills throughout the remainder of the site. A retaining wall is proposed to be constructed in the northwest corner of the parking lot to retain the 6' fill section. The developer will be responsible for submitting detailed plans and specifications of the proposed retaining wall with the grading permit or building permit application. The existing sedimentation pond located in the northwest corner of this proposed project will be maintained throughout the construction period. After construction is complete it will act as an overflow area from the parking area for the storm sewer system. The development will be responsible for installing and maintaining erosion control measures in accordance with the City's Erosion/Sediment Control Manual Standards. The drainage plan for this project is divided into two drainage districts. The northeast portion of the site is proposed to drain in a northerly direction towards an existing 48" storm sewer in Alexander Road. The 48" storm sewer in Alexander Road drains to Pond CP-9, which is a pond on the City's Comprehensive Stormwater Management Plan. The south and westerly portions of the site are proposed to drain to a storm sewer system that will connect to the existing storm sewer in Terminal Drive and along the west property line of this site. This existing storm sewer drains into Pond CP-8, which is also a pond on the City's Stormwater Management Plan. The City prohibits discharge of truck and car wash water and spillage from the gas pumps into the City's storm sewer and ponding system. It is required that the developer is responsible for removing the eroded material from Pond CP-8 that has washed into the pond from this site. City staff has met with the developer's representative at the site to show them the material that needs to be removed from the pond. The developer shall submit a restoration plan for that area affected and also obtain a permit from the DNR if needed. 1LLe UTILITIES: The existing building is presently served with an 8" sanitary sewer and a 6" watermain. These existing services are of adequate size to also serve the new proposed building addition. STREETS/ACCESS/CIRCULATION: The preliminary site plan shows two new driveway entrances being constructed from Terminal Drive. Terminal Drive has a 44' road width and was constructed in 1970. It will be required that both entrances be a minimum of 42' wide and be constructed as per the City Standard Detail Plat No. 440. EASEMENTS/RIGHT-OF-WAY/PERMITS: According to the boundary survey submitted with this application, the south half of the right-of-way for Alexander Road along the north edge of this site has not be dedicated. Alexander Road is a 44' wide public street with bituminous surfacing and concrete curb and gutter that was constructed in 1979. It will be required of this proposed development to dedicate a minimum of 30' of road right- of-way from the centerline of existing Alexander Road. FINANCIAL OBLIGATION • 8-CU•10-3.93 Lot 2, Block 1 and Pt Lot 3, Block 1, Sibley Terminal Industrial Park Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount None �Q The parcels involved in this conditional use application have outstanding levied assessments totaling S18,491. I � i I If approved, this Conditional Use Permit shall be subject to the following conditions: 1. All trash and recycling enclosures shall be stored within the building, or attached to the building, and constructed of the same material. 2. All signage shall be subject to the one-time sign fee of $2.50/sq. ft. 3. Any rooftop mechanical equipment shall not be visible from Terminal Drive. 4. Irrigation along Terminal Drive and the two side lot lines shall be provided. 5. The City prohibits discharge of truck and car wash water from entering the City's storm sewer and ponding system. 6. This development is responsible for removing the eroded material from Pond CP-8 that has washed into the pond from this site. 7. This development is responsible for dedicating 30' of half right-of-way along the north edge of this site for Alexander Road. 8. The developer will be responsible for submitting detailed plans and specifications of the proposed retaining wall with the grading permit or building permit application. R C.U.P. Lessors lnc. 1 i„,, t / r6,17:i",....t, NE A At* r L_, W _ aai 4<,q�h 4 �/R 5�ic4 O LOCATION ',�� Vy / hf1 . O / 1 1 /7/ SE F W . ti\ I ' r+�NA n ��i ( y st .• - . . A -4- • • L 11 • . ,',mow • w ,, `,;.01,,1 I i ZONING • ` ,,, ` , • / // -,1.,�t /�MOi N K .. I_ • ,,/ t 3 If i 041 A 2 ! em.,,L�Ril.1 i/ > ' ' [i• ti i 1 ,"/ . ' /' .1 ./) ' . s. ). i ' r .. tt / °11 ---% • GUIDE PLAN 'T ° "' I w L'; ro °n el • J 1 .t 1 1 I ;... 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Chairman Voracek opened the first public hearing of the evening regarding a Conditional Use Permit to allow a truck and freight terminal and sales and service of trucks or passenger cars in a LI (Light Industrial) district on Lot 2 and part of Lot 3, Block 1, (032-01) , Sibley Terminal Industrial Park located along the north side of Terminal Drive in the AE 1/4 of Section 8. City Planner Sturm stated that the applicant has agreed to install a driveway, parking lot, storm sewer and landscaping. The applicant has further agreed to remove the eroded material from Pond CP-8. He stated that the proposed building will be built between Terminal Drive and the existing building. The applicant proposes to sell approximately 20-25 vehicles a year. He mentioned that the owner, James Sharpiro, has been very cooperative. James Sharpiro, the applicant, stated that he was available to answer any questions. Member Merkley questioned what the applicant intended to do with the small building located near Alexendar Road. Mr. Sharpiro replied that it would ultimately be removed. Member Merkley mentioned that in previous similar circumstances, the Commission placed a limit on the number of vehicles allowed to be on the premises at any one time for sale. City Planner Sturm stated that City staff does not foresee a problem with this issue as all vehicles would be sold internally. Member Hoeft asked the applicant if an antenna will be erected so that they could be in radio contact with their trucks. Mr. Sharpiro replied that no antenna would be erected. Member Hiller requested that a condition be added which requires the applicant to remove the small building near Alexander Road within two years. Hey]. moved, Miller seconded, the motion to approve a Conditional use Permit to allow a truck and freight terminal and sales and service of trucks or passenger cars in a LI (Light Industrial) district on Lot 2 and part of Lot 3, Block 1, (032-01) , Sibley Terminal Industrial Park located along the north side of Terminal Drive in the NE 1/4 of Section 8, subject to the following conditions: 1. All trash and recycling enclosures shall be stored within the building, or attached to the building, and constructed of the same material. 2. All signage shall be subject to the one-time sign fee of $2.50/sq. ft. 3. Any rooftop mechanical equipment shall not be visible from Terminal Drive. 4. Irrigation along Terminal Drive and the two side lot lines shall be provided. 5. The City prohibits discharge of truck and car wash water from entering the City's storm sewer and pending system. 6. This development is responsible for removing the eroded material from Pond CP-8 that has washed into the pond from this site. 7. This development is responsible for dedicating 301 of half right-of-way along the north edge of this site for Alexander Road. 8. The developer will be responsible for submitting detailed plans and specifications of the propoved retaining wall with the grading permit or building permit application. 9. The small building near Alexendar Road shall be removed within two years. All present voted in favor. t;;/:1 MEMO —city of eagan TO: CITY ADMINISTRATOR HEDGES ACTING COMMUNITY DEVELOPMENT DIRECTOR HOHENSTEIN FROM: CITY PLANNER STURM DATE: MAY 26, 1993 SUBJECT: LESSORS INC. At the May 25, 1993 Advisory Planning Commission meeting, the Conditional Use Permit for Lessor's Inc. to allow a truck and freight terminal and sales and service of trucks in a Light Industrial (L-I) was approved unanimously after very little discussion by the Commission. There was no public comment on this item. Lessors employs approximately 80 people and has been leasing space in Eagan for almost three years. The previous property owner failed to complete several site-related items, i.e. paving the parking lot and resolving grading problems. Lessors was aware of these issues prior to submission of the Conditional Use Permit and have agreed to complete these items. They are also in agreement with all conditions listed in the staff report. One additional condition was added as follows: 9. The small building near Alexander Road shall be removed within two years. If you would like additional information on this item, please feel free to contact me. City tanner JS/js 1 4 g Agenda Information Memo June 1, 1993 City Council Meeting CONDITIONAL USE PERMIT/MGM LIQUOR/OUTDOOR STORAGE C. Conditional Use Permit, MGM Liquor, to Allow Outdoor Storage on Lot 2, Block 1, Hilltop Plaza, Located Along the East Side of Pilot Knob Road, North of Dinky Road, in SW 1/4 of Section 22--At its meeting of May 25, 1993, the Advisory Planning Commission considered an application for a conditional use permit for MGM Liquor to allow outside storage of two soft drink vending machines at the above referenced location. For additional information with respect to this application, please refer to the Community Development Department staff report which is enclosed on pages)3D through/37 for your review. The report includes a copy of the City Code section relative to outdoor storage requirements and the performance standards required by the City. Also enclosed on page ltlaroug are the Advisory Planning Commission minutes relative to this item. Please note that the APC is recommending denial. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for MGM Liquor for outdoor storage of two soft drink machines at Lot 2, Block 1, Hilltop Plaza as presented. • \'D—C>\ SUBJECT: CONDITIONAL USE PERMIT APPLICANT: MGM LIQUOR LOCATION: SW QUARTER SECTION 22 EXISTING ZONING: NEIGHBORHOOD BUSINESS (NB) DATE OF PUBLIC HEARING: MAY 25, 1993 DATE OF REPORT: MAY 19, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Conditional Use Permit to allow outside storage of two soft drink vending machines located on Lot 2, Block 1, Hilltop Plaza, east of Pilot Knob Road and north of Diffley Road. COMMENTS: The owner of the 5,800 sq. ft. brick facade, MGM Liquor, is requesting this Conditional Use Permit to allow continued storage of two soft drink machines on the 7' sidewalk in front of the store. The applicant is not proposing any enclosure materials other than the two self-contained, 6' high machines. Outside storage is not allowed to encroach into any established front building setback area which is measured from the building foundation and the enclosure shall be attached to the building and is not allowed to interfere with any pedestrian movement. The machines will occupy 2-1/2' of the 7' wide sidewalk in front of the store. If approved, this Conditional Use Permit shall be subject to the following: 1. The Conditional Use Permit shall be recorded with the Dakota County Recorder within 60 days of approval with documentation provided to the City. 2. Outside storage shall be limited to two soft drink vending machines. 3. The Conditional Use Permit shall be subject to Chapter 11, Zoning, 11.40. 4. This permit shall be subject to all applicable Code requirements. IUD FINANCIAL OBLIGATION - 22-CU-13-4-93 Lot 2, Block 1, Hilltop Plaza Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount None The parcel involved in this conditional use application has outstanding levied assessments totaling $5,307. 1 I ORDINANCE NO. END SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED "LAND USE REGULATIONS (ZONING) " BY AMENDING SECTIONS 11. 01 , 11. 10 AND 11.20 REGARDING OUTDOOR STORAGE BY BUSINESSES ; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11. 99 . The City Council of the City of Eagan does ordain: Section 1,. Eagan City Code Chapter Eleven is hereby amended by deleting Section 11. 03 (54) in its entirety and by inserting the following in lieu thereof: 54 . "Outdoor Storage" - To display, stock, keep, sell or trade outside a commercial or industrial building any item_ of merchandise, supplies, materials, finished goods , inventory or other movable property, trash receptacles, or motor vehicles . ,Section 2 . Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 10, Subd. 21 (D) , to read as follows: D. No goods offered for sale on a motor fuel station site shall be stored, sold or displayed outside a building unless permitted otherwise pursuant to Section 11. 10, Subd. 29 , of this Chapter. section 3 . Eagan City Code Chapter Eleven is hereby amended by adding Section 11 . 10 , Subd. 29 , to read as follows: Subd . 29 . Outdoor Storage by Businesses. A. Restrictions. No outdoor storage shall be permitted except in the Neighborhood Business ("NB") , General Business ("GB" ) , Community Shopping Center ("CSC") , Regional Shopping Center ("RSC") and Limited Industrial ("I-1") Districts and upon the City Council's granting of a conditional use permit . All outdoor storage shall comply with this subdivision within six (6) months of its effective date. B. Conditional Use Permit Application. All applications for a conditional use permit for outdoor storage shall include a detailed and scaled site plan specifying the dimensions , location, material and design of the storage enclosure and area. C. Performance Standards and Non-Compliance. vZr 1. Standards. Outdoor storage permitted in accordance with Paragraph A herein shall conform to the following standards , in addition to those standards set forth in Section 11.40, Subd. 4 (C) : a. Outdoor storage items shall be placed within an enclosure. b. All such enclosures shall be attached to the principal building except in the Limited Industrial District. c. The enclosure shall be made of material suitable to the building and the items to be stored. • d. The enclosure shall not encroach into any established front building setback area or other required setbacks. e . The enclosure shall not interfere with any pedestrian or vehicular movement. f . The items to be stored shall not exceed the height of the enclosure. • g. The display area shall not take up required parking spaces or landscaping areas. h. The display area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. i . The square footage of outdoor display areas shall be included in the calculation of required off-street parking for the principal use of the property. 2 . Non-compliance. Failure to comply with any condition set forth in a conditional use permit, or any other violation of City Code provisions, shall constitute sufficient cause for the termination of the conditional use permit by the Council following a public bearing. Section 4 . Eagan City Code Chapter Eleven is hereby amended by repealing Section 11.20, Subd. 9 (C) (9) . Section 5. Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 20, Subd. 10 (C) (1) , to read as follows: 1 . Subject to Section 11. 10, Subd. 29, of this Chapter, outdoor storage and then only conducted by an occupant of the principal building. Section 6 . Eagan City Code Chapter Eleven is hereby amended by repealing Section 11 .20, Subd. 11 (C) (5) and (6) , and by changing Section 11 . 20, Subd. 11 (C) (2) , to read as follows: 2 . Subject to Section 11. 10, Subd. 29, of this Chapter, outdoor storage and then only conducted by an occupant of the principal building. $ecticn 7 . Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 20, Subd. 12 (C) (1) , to read as follows: 1 . Subject to Section 11. 10, Subd. 29 , of this Chapter, outdoor storage and then only conducted by an occupant of the shopping center. $ecticn E . Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 20 , Subd. 13 (C) (1) , to read as follows: 1 . Subject to Section 11 . 10, Subd. 29, of this Chapter, outdoor storage and then only when conducted by an occupant of the shopping center. $ection 9,. Eagan City Code Chapter Eleven is hereby amended by repealing Section 11 . 20, Subd. 16 (A) (13) , and Section 11. 20, Subd. 16 (C) (1) , and by changing Section 11.20, Subd. 16 (C) (5) and (6) , to read as follows : 5 . Subject to Section 11. 10, Subd. 29 , of this Chapter, outdoor storage and then only conducted by an occupant of the principal building. 6. Subject to Section 11. 10, Subd. 29, of this Chapter, sales yards for building materials and then only conducted by an occupant of principal building. Section 10. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation' " and Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. 3 Section 11 . Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CI •F EAGAN �' 1 _ il°11.117.7:41, omas A gan gy: .A J. VanOverbeke# ounci Mayor r Its . Clerk Date Ordinance Adopt- - . , 991 , Date Ordinance Published in the Legal Newspaper: November 28 . 1991 . 13 � r r • --+ u N ►+ p 1p co JOTcTA Le/ N •• 3 3 << to 2",0 a "] p 0 .0 < = VI 3 aK r c ' 0 7 cu rr = ) rr 0 W C D s- r rr � o n z s-o -•r�r ^ —i ,a < '1 a7• c c0 NI 1�, rn 07 n7 Maotzo � m ND > '1 7 t3 "00r•aa3 to v n •-•a b ZH O 't 7nn r• N T < = Ka 7 rtN '� V h•• N 0 rf y W N r roo n 0 i-•a �.a E D a tDf( N 0 o Z Z co � C tO TZ •, VI r . ... .r r.7 (n CD .C. 'A O o �r o u a a 0 0 0 0 0 0 0 J Da u a . W 0 0 0 0 0 0 0 0 m t . PILOT KNOB ROAD /.. . IT -- 169.87 8000 180.00 1 IS a • re 0 Illinc y I o 1 0 I ,c%1 ....._____ L--___ _ , ,:::=, ......_..., 1 : . _r, ...._ _ _,„ ,:, , i : . , O,,,I , , T �y N 16' N`- — :1 Id 1 V ' , I t. x i 3 g p 0 I _ __ I_'- -_ 10 I r•=.:-----..1 1.—...=• r--) i _ I 1 \ . ( III 111111111 L....1 , -. - IQHHg ,fl 1 J t.,6:=. G 12(P ct 1 (T[r a y'//� rl 1 iz \ V I Z M m I il s# T+ I - 2�7 (3° . .•D t N,\LL�p lA 16 0.55 __ p • mm C 'i -- -* Z Z /' AV allit-&-_, _. I E�' ativv, .■ • ri Z r z /' . � � Ry y m = 7"" V/ o y ! !" r D . I' F a V OD II • ftEcr I rn C. I a N` 2 IW T 11 m g 0. 0 II A.- Rb w z: m - c-. 1 � s c a II ii r t NI D Zi Z _ Oil a min t �'' a LJ— _ - Page S/EAGAN ADVISORY PLANNING COMMISSION MINUTES MAY 25, 1993 CONDITIONAL USE PERMIT - X4M LIQUOR Chairman Voracek opened the next public hearing of the evening regarding a Conditional Use Permit to allow outdoor storage on It 2, Block 1, Hilltop Plaza located along the east side of Pilot Knob Road north of Diffley Road in the SW 1/4 of Section 22 . City Planner Sturm stated that City staff has received only one comment regarding this application and that came from Easter Lutheran Church. The church seemed confused as to the application and thought that additional vending machines on the site would look "junky." The applicant was not present. Member Merkley stated that he cannot support this application because outside storage should coincide with the primary purpose of the business. He did not feel that pop machines outside a liquor store was needed. Member Belli stated that she also was against this application because it does not meet the conditional use permit requirements. Further this application does not propose an enclosure that is attached to the building, the vending machines will interfere with pedestrian movement, and the vending machines will encroach into the front setback area. Chairman Voracek also stated that the vending machines are not proposed to be in an enolosure. Member Miller felt that this application does not meet the outdoor storage requirements. Miller moved, Hoeft seconded, the motion to deny a Conditional Use Permit to allow outdoor storage on Lot 2, Block 1, Hilltop Plaza located along the east side of Pilot Knob Road north of Diffley Road in the SW 1/4 of Section 22, for the following reasons: 1. No enclosure proposed. 2. Interfere with pedestrian movement. 3. Will encroach into the front setback area. All present voted in favor. t 38 Agenda Information Memo June 1, 1993 City Council Meeting CONDITIONAL USE PERMIT/YANKEE SQUARE AMOCO/OUTDOOR STORAGE D. Conditional Use Permit, Yankee Square Amoco, to Allow Outdoor Storage on Lot 1, Block 1,Bicentennial 3rd Addition, Located Along the South Side of Yankee Doodle Road, East of Washington Drive,in the NE 1/4 of Section 16—At its meeting of May 25, 1993, the Advisory Planning Commission considered a new application for a conditional use permit for Yankee Square Amoco to allow outdoor storage of firewood, an ice machine and a propane cylinder storage cabinet at the above-referenced address. For additional information with respect to this application, please refer to the Community Development Department staff report which is enclosed on pages 4q)through for your review. Please note that the staff report includes the City Code section relative to outdoor storage and the City's performance standards in that regard. Also enclosed on pages( through S(are the APC minutes relative to this item. Please note that the APC is recommending denial. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for Willshire Inc., dba Yankee Square Amoco, to allow outdoor storage of firewood, an ice machine and a propane cylinder storage cabinet at Lot 1, Block 1, Bicentennial 3rd Addition as presented. • II 31 SUBJECT: CONDITIONAL USE PERMIT APPLICANT: WILLSHIRE INC. dba/YANKEE SQUARE AMOCO LOCATION: NW QUARTER SECTION 16 EXISTING ZONING: PLANNED DEVELOPMENT (PD) DATE OF PUBLIC HEARING: MAY 25, 1993 DATE OF REPORT: MAY 19, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Conditional Use Permit to allow outside storage of firewood, an ice machine, and a propane cylinder storage cabinet on Lot 1, Block 1, Bicentennial 3rd Addition, located south of Yankee Doodle Road, east of Washington Drive, and north of 81st Street. COMMENTS: The applicant is proposing two separate 8'wide by 3'high plywood firewood storage racks on either side of the front entrance of the Amoco station facing Washington Drive and an ice chest and propane cabinet on the south side of the building facing 81st Street. Outside storage is not allowed to encroach into any established front building setback area which is measured from the building foundation and the enclosure shall be attached to the building and is not allowed to interfere with any pedestrian movement. Storage standards also require the enclosure to be q made of materials suitable to the building and the items being stored. The applicant is proposing two three-sided plywood enclosures to be placed in front of the brick building on either side of the entrance. Both 26" deep storage racks will encroach into the front building setback and block over half of the 4' wide front sidewalk. The proposed propane cylinder storage cabinet and ice machine are self-contained units that are not encroaching in the front setback area, however the 41" deep propane cabinet and the 36" deep ice machine eliminate pedestrian use of the 4' sidewalk on the south side of the building. The City Council on April 29, 1993 gave staff direction to draft a licensing provision, including performance standards for the outside storage of propane. However, until the Council amends the Outside Storage Ordinance in this regard, a Conditional Use Permit for propane storage is appropriate. If approved, this Conditional Use Permit shall be subject to the following: 1. The Conditional Use Permit shall be recorded with the Dakota County Recorder within 60 days of approval with documentation to the City. 2. Outside storage shall be limited to firewood, an ice machine, and a propane cabinet. 3. This permit shall be subject to Chapter 11, Zoning, 11.40. 4. This permit shall be subject to all City Code requirements. FINANCIAL OBLIGATION - 16-CU-15-5.93 Lot 1, Block 1, Bicentennial 3rd Addition Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount None The parcel involved in this conditional use application has outstanding levied assessments equal to L. 14 ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED "LAND USE REGULATIONS (ZONING) " BY AMENDING SECTIONS 11. 01, 11. 10 AND 11.20 REGARDING OUTDOOR STORAGE BY BUSINESSES ; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11 . 99 . • The City Council of the City of Eagan does ordain: $ecticn 1 . Eagan City Code Chapter Eleven is hereby amended by deleting Section 11. 03 (54 ) in its entirety and by inserting the following in lieu thereof: 54 . "Outdoor Storage" - To display, stock, keep, sell or trade outside a commercial or industrial building any items of merchandise, supplies, materials, finished goods, inventory or other movable property, trash receptacles, or motor vehicles . Sec.i.,n 2 . Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 10, Subd. 21 (D) , to read as follows: D. No goods offered for sale on a motor fuel station site shall be stored, sold or displayed outside a building unless permitted otherwise pursuant to Section 11. 10, Subd. 25 , of this Chapter. ,section 3 . Eagan City Code Chapter Eleven is hereby amended by adding Section 11 . 10 , Subd. 29 , to read as follows: Subd . 29 . Outdoor Storage by Businesses. A. Restrictions. No outdoor storage shall be permitted except in the Neighborhood Business ("NB") , General Business ("GB" ) , Community Shopping Center ("CSC") , Regional Shopping Center ("RSC") and Limited Industrial ("I-1") Districts and upon the City Council's granting of a conditional use permit. All outdoor storage shall comply with this subdivision within six (6) months of its effective date. B. Conditional Use Permit Application. All applications for a conditional use permit for outdoor storage shall include a detailed and scaled site plan specifying the dimensions, location, material and design of the storage enclosure and area. C. Performance Standards and Non-Compliance. 1 P- i . Standards. Outdoor storage permitted in accordance with Paragraph A herein shall conform to the following standards , in addition to those standards set forth in Section 11.40, Subd. 4 (C) : a. Outdoor storage items shall be placed within an enclosure. b. All such enclosures shall be attached to the principal building except in the Limited Industrial District. c. The enclosure shall be made of material suitable to the building and the items to be stored. d. The enclosure shall not encroach into any established front building setback area or other required setbacks. e. The enclosure shall not interfere with any pedestrian or vehicular movement. f . The items to be stored shall not exceed the height of the enclosure. g. The display area shall not take up required parking spaces or landscaping areas. h. The display area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. i. The square footage of outdoor display areas edhaoff-streetClparking�forhthecprincipalnuse requir of the property. 2 . Non-compliance. Failure to comply with any condition set forth in a conditional use permit, or any other violation of City Code provisions, shall constitute sufficient cause for the termination of the conditional use permit by the Council following a public hearing. section 4 . Eagan City Code Chapter Eleven is hereby amended by repealing Section 11.20, Subd. 9 (C) (9) . 1q3 section 5. Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 20, Subd. 10 (C) (1) , to read as follows: 1. Subject to Section 11. 10, Subd. 29, of this Chapter, outdoor storage and then only conducted by an occupant of the principal building. section 6. Eagan City Code Chapter Eleven is hereby amended by repealing Section 11.20, Subd. 11 (C) (5) and (6) , and by changing Section 11 . 20, Subd. 11 (C) (2) , to read as follows: 2 . Subject to Section 11.10, Subd. 29, of this Chapter, outdoor storage and then only conducted by an occupant of the principal building. Sectior. 7 . Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 20, Subd. 12 (C) (1) , to read as follows: 1 . Subject to Section 11 . 10, Subd. 29 , of this Chapter, outdoor storage and then only conducted by an occupant of the shopping center. Section 8 . Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 20 , Subd. 13 (C) (1) , to read as follows: 1 . Subject to Section 11 . 10, Subd. 29, of this Chapter, outdoor storage and then only when conducted by an occupant of the shopping center. Section 9 . Eagan City Code Chapter Eleven is hereby amended by repealing Section 11 . 20, Subd. 16 (A) (13) , and Section 11.20, Subd. 16 (C) (1 ) , and by changing Section 11. 20, Subd. 16 (C) (5) and (6) , to read as follows : 5 . Subject to Section 11. 10, Subd. 29 , of this Chapter, outdoor storage and then only conducted by an occupant of the principal building. 6. Subject to Section 11. 10, Subd. 29, of this Chapter, sales yards for building materials and then only conducted by an occupant of principal building. Section 10. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation' " and Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. )44 section 11 . Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CI •F EAGAN G Cit ounci 1 . AkAA-P_ .......! ---4 ' /101111.11.174416,,,s 0,-, ... Agli!: J. VanOverbeke r !': omas A o gan Its. Clerk By: A Its: Mayor Date Ordinance Adopt- - . November 19, 1991 , Date Ordinance Published in the Legal Newspaper: November 28 . 1991 . 1 L(-3 Amoco Oil Company id2,y,4wa:E poomi, zoo Western Region E.A6AN, A►ritj, irs h.O++we Ara.raw 0,.. ..a.m. boom R fr r,., ri•r:r' pur w r �— •.1.?e lAUrr UP Carr wimow bum►r1111 May 1 I O ..«....., I$ ►. + r ~•--r—� 7592 1 I 12.8922 ov • ra 1/4, I 1, ii.. ,_--- t* . . (. 3 1 L 1‘...it, , ..., 1 ' .-..4'.. Vil.I \ . . lik . *lit, . d 1 . . -; 1• r c. Yc 2 N .ice a� ill''>- f w �` 1 ' CI a {S \ •et\ 'WI "I.g,. • Its--*) 1 Lv ` R-‘° ■ o '« \...........................>z . ,., i 1 Una• mph ) q (0 Elk • YARD SOME AMMO AM/000 CAR CARE COMM 1424 MAW DoodRa Rood . Iiweba 56121 (A) r-;.Qt/*, e 1,1%,00 jam"✓�O��.r � (y4-, ' A-o) rz) ir • 8 1/4.r.4,/7- —7,7.4.1 Er S 2F5 o -F 4 r,vaoo A",04/7-- /oP d (20. 4/ ievrt iQ S,"OR'96-f „ 0( 2 cJfr Wr. WeFS /C 0( ,' ,f c,,,wiJr 4'1( i9ve7 LocgT'i "/- .riot-z- :4'.9cK To eE vDED 1 Li WILLSNIK _ _: �` • pM YAI/�MAN AVM AmOCO CAR CANE COM 104 Yarion Doodle Road bon, hannimota 56121 (� o a.9�f' 07,4 i*/v2-,Z TTO/dr/7'oF " / 11 7: '� i�0A v. y //7 41 , VA e4 w I j-�- yo E/t/ pP SP / EC 4o svPF fae C C i°� . E'.e .E/ C,/A//GE' /?'&raesz- G. 'j FOB O c,q S2 - iLig •mum, INC. - • • Can urn= MOUE AMOCO AMOCO CAR CARE CEMTBi 1424 Yankee Doodle Road • Ea &, Ultimata 56121 Crre- L 'Jeri" /✓ DC� S�DR, - ('; c<GFO • iii T A J7— — 1 ( 5/ 1/ r- - V.E N�O� Sappb/ 2 ,t /Ct oSUR� o/e 67-o/(7,37- I pfc 4/SIc6 ' T FE 6 //t/Nr i o; FOG;47 S640/47 4/ ,y 14 1.1 .r foR ( (4, 1 EAGAN ADVISORY PLANNING COMMISSION MINUTES MAY 25, 1993 CONDITIONAL USE PERXIT - YANKEE SQUARE AMOCO Chairman Voracek opened the next public hearing of the evening regarding a conditional Use Permit to allow outdoor storage on Lot 1, Block 1, Bicentennial 3rd Addition located along the south side of Yankee Doodle Road east of Washington Drive in the NE 1/4 of Section 16. City Planner Sturm stated that the applicant is proposing the outdoor storage of firewood, ice, and propane. The firewood would be stored in two 8X3 plywood racks, located on both sides of the entrance. The ice and propane would be stored on the south side of the building. He mentioned that on April 29, 1993, the City Council directed staff to draft a licensing provision regarding the storage of propane as propane can not be stored inside. The store manager, representing the applicant, stated that storing these items outside will be more convenient for their customers. He mentioned that the ice chest and propane cabinet are vendor supplied. The ice chest has been on site since 1987 and is located around the corner where there is no parking. He further stated that the firewood is a seasonal item and will only be stored outside during the fall and winter months. Member Miller questioned how citizens of the City will get their propane if it is not allowed indoors and does not meet the • requirements for outdoor storage. Member Isberg also shared this same concern. He felt that the citizens needed some business to purchase the propane from. Member Heyl asked if the firewood racks, ice chest or propane cabinet would be attached to the building. The applicant replied that the ice chest and propane cabinet are attached to the sidewalk. Member Markley asked City staff if the intent of the outdoor storage ordinance was to have enclosures that were compatible with the existing building. City Planner Sturm answered that the intent was to have the enclosures match the building or at least be compatible. Member Merkley felt that the plywood firewood storage racks were unacceptable. He felt that it would weather fast and be an eyesore. He also felt that the propane cabinet should be enclosed within another enclosure that would be compatible with the building. Member Markley stated that this application does not meet the requirement for enclosures. / CD EAGAN ADVISORY PLANNING COMMISSION MINUTES MAY 25, 1993 Chairman Voracek stated that the ordinance addresses the appropriate manner is which to store items outside. Be felt that any items stored outside must be in a compatible enclosure. Chairman Voracek stated that the ice chest and propane cabinet should be enclosed within another enclosure. 8e mentioned that the firewood racks are not appropriate as it would interfere with pedestrian traffic. Member Miller felt that the propane cabinet, without an enclosure around it, is unsuitable and obtrusive. Member Hoeft mentioned that setting aside policy concerns he still has some problems with this application. Be felt that the sidewalk is too narrow where the firewood is proposed to be stored and that this would interfere with pedestrian movement. Also the ice chest and propane cabinet take up too much space on the sidewalk and looks cluttered. He felt that this was an eye sore and a public safety hazard. The proposed outdoor storage would have a negative impact on the motor vehicle and pedestrian traffic. The applicant stated that he tended to agree that the ice chest and propane cabinet are an eye sore, however, these were supplied by the vendor. He further mentioned that the propane cabinet is flush with the front of the building. Miller moved, Heyl seconded, the motion to deny a Conditional Use Permit to allow outdoor storage on Lot 1, Block 1, Bicentennial 3rd Addition located along the south side of Yankee Doodle Road east of Washington Drive in the NB 1/4 of Section 16, for the following reasons: 1. The firewood racks will encroach on the front setback area. 2. Screening material is not suitable to the existing building. 3. Negative impact on motor vehicle and pedestrian traffic. All present voted in favor. Chairman Voracek informed that applicant that he has the potential to get the ice chest and propane cabinet outdoor storage approved if he proposes an enclosure for them which would be compatible with the existing building. Agenda Information Memo June 1, 1993 City Council Meeting CONDITIONAL USE PERMIT/TARGET STORES/OUTDOOR STORAGE E. Conditional Use Permit, Target Stores, Inc., to Allow Outdoor Storage on Lot 3, Block 1, Cliff Lake Centre, Located Along the North Side of Cliff Lake Road, East of Cliff Lake Road, in the SW 1/4 of Section 29--At its meeting of May 25, 1993, the Advisory Planning Commission considered an application for a conditional use permit from Target stores to allow outdoor storage of shopping carts at the above-referenced location. For additional information with respect to this application, please refer to the Community Development Department staff report which is enclosed on pages/3-3 through 1(,2-for your review. Note that the staff report includes a copy of the section of City Code relative to outdoo storage and the City's standards for such use. Also enclosed on pages ((r3through 1(e are copies of the Advisory Planning Commission minutes relative to this item. Please note that the APC is recommending approval. Also enclosed on page ((pc is a memorandum from City Planner Sturm covering a condition added by the Planning Commission requiring the Target enclosure to be of the same finish as the Target building itself. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use permit for Target stores to allow the outdoor storage of shopping carts for the property located at 2000 Cliff Lake Road, Lot 3, Block 1, Cliff Lake Centre, as presented. /cL SUBJECT: CONDITIONAL USE PERMIT APPLICANT: TARGET STORES (STORE #360) LOCATION: 2000 CLIFF LAKE ROAD LOT 3, BLOCK 1, CLIFF LAKE CENTRE EXISTING ZONING: CSC (COMMUNITY SHOPPING CENTER) DATE OF PUBLIC HEARING: MAY 25, 1993 DATE OF REPORT: MAY 11, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Conditional Use Permit to allow outdoor storage located on Lot 3, Block 1, Cliff Lake Centre. COMMENTS: Target Stores wants to allow the outdoor storage of shopping carts. Currently, Target has approximately 800 shopping carts at the Eagan store, 610 are located within the building, and 190 are located outdoors. The proposed cart enclosure would be located on the west side of the building (front)where they are currently being stored. Modifications to the site and building will be minimal as they have proposed to use the existing recessed area of the building as three sides of the enclosure. Use of the recessed walls and the construction of a 4'6" matching brick wall will not decrease the sidewalk in front of the building, nor does it encroach into the existing front yard setback. The wall will not be contiguous due to an existing exit door in the building. The portion closest to the front door (south half) is 34'4" in length and will hold 85 carts. There is a 12' separation for the exit door and to allow the carts to be placed and removed. After the 12' separation is the continuation of the 4'6"wall another 43'8". This portion will contain three rows of 35 carts. If approved, this Conditional Use Permit shall be subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval with documentation provided to the City. 2. Only outdoor storage of shopping carts shall be allowed. 3. This Conditional Use Permit shall be subject to Chapter 11, Zoning, 11.40. 4. This permit shall be subject to all applicable Code requirements. (S"� FINANCIAL OBLIGATION • 29-CU-14-4-93 Lot 3, Block 1, Cliff Lake Centre Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount None The parcel involved in this conditional use application has outstanding levied assessments totaling $35,151. (r( ORDINANCE N0. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER ELEVEN ENTITLED "LAND USE REGULATIONS (ZONING) " BY AMENDING SECTIONS 11.01, 11. 10 AND 11.20 REGARDING OUTDOOR STORAGE BY BUSINESSES; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 13.99. • The City Council of the City of Eagan does ordain: section 1 . Eagan City Code Chapter Eleven is hereby amended by deleting Section 11. 03 (54) in its entirety and by inserting the following in lieu thereof: 54 . "outdoor Storage" - To display, stock, keep, sell or trade outside a commercial or industrial building any items of merchandise, supplies, materials, finished goods, inventory' or other movable property, trash receptacles, or motor vehicles. Section 2 . Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 10, Subd. 21 (D) , to lead as follows: D. No goods offered for sale on a motor fuel station site shall be stored, sold or displayed outside a building unless permitted otherwise pursuant to Section 11. 10, Subd. 29 , of this Chapter. section 3 . Eagan City Code Chapter Eleven is hereby amended by adding Section 11 . 10, Subd. 29 , to read as follows: Subd. 29 . Outdoor Storage by Businesses. A. Restrictions. No outdoor storage shall be permitted except in the Neighborhood Business ("NB") , General Business ("GB" ) , Community Shopping Center ("CSC") , Regional Shopping Center ("RSC") and Limited Industrial ("I-1") Districts and upon the City Council's granting of a conditional use permit. All outdoor storage shall comply with this subdivision within six (6) months of its effective date. B. Conditional Use Permit Application. All applications for a conditional use permit for outdoor storage shall include a detailed and scaled site plan specifying the dimensions, location, material and design of the storage enclosure and area. C. Performance Standards and Non-Compliance. t 1 . Standards. Outdoor storage permitted in accordance with Paragraph A herein shall conform to the following standards , in addition to those standards set forth in Section 11 . 40, Subd. 4 (C) : a. Outdoor storage items shall be placed within an enclosure. b. All such enclosures shall be attached to the principal building except in the Limited Industrial District. c. The enclosure shall be made of material suitable to the building and the items to be stored. d. The enclosure shall not encroach into any established front building setback area or other required setbacks. e . The enclosure shall not interfere with any pedestrian or vehicular movement. f . The items to be stored shall not exceed the height of the enclosure. g. The display area shall not take up rewired parking spaces or landscaping areas. h. The display area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. i . The square footage of outdoor display areas shall be included in the calculation of required off-street parking for the principal use of the property. 2 . Non-compliance. Failure to comply with any condition set forth in a conditional use permit, or any other violation of City Code provisions, shall constitute sufficient cause for the termination of the conditional use permit by the Council following a public hearing. Section 4.. Eagan City Code Chapter Eleven is hereby amended by repealing Section 11. 20, Subd. 9 (C) (9) . c‘e section 5. Eagan City Code Chapter Eleven is hereby amended by changing Section 11 .20, Subd. 10 (C) (1) , to read as follows: 1. Subject to Section 11.10, Subd. 29, of this Chapter, outdoor storage and then only conducted by an occupant of the principal building. Section 6. Eagan City Code Chapter Eleven is hereby amended by repealing Section 11.20, Subd. 11 (C) (5) and (6) , and by changing Section 11 . 20, Subd. 11 (C) (2) , to read as follows: 2 . Subject to Section 11.10, Subd. 29, of this Chapter, outdoor storage and then only conducted by an occupant of the principal building. Section 7 . Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 20, Subd. 12 (C) (1) , to read as follows: 1 . Subject to Section 11.10, Subd. 29, of this Chapter, outdoor storage and then only conducted by an occupant of the shopping center. Section 8 . Eagan City Code Chapter Eleven is hereby amended by changing Section 11 . 20, Subd. 13 (C) (1) , to read as follows: 1 . Subject to Section 11. 10, Subd. 29, of this 'Chapter, outdoor storage and then only when conducted by an occupant of the shopping center. Section 9 . Eagan City Code Chapter Eleven is hereby amended by repealing Section 11 . 20, Subd. 16 (A) (13) , and Section 11.20, Subd. 16 (C) (1) , and by changing Section 11.20, Subd. 16 (C) (5) and (6) , to read as follows : 5. Subject to Section 11. 10, Subd. 29, of this Chapter, outdoor storage and then only conducted by an occupant of the principal building. 6. Subject to Section 11.10, Subd. 29, of this Chapter, sales yards for building materials and than only conducted by an occupant of principal building. Section 10. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation' " and Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. • 1s7 ,Section 11 . Effective Date. This ordinance shall take effect upon its adoption and publication according to law. - ATTEST: CI •F EAGAN ounci • �,_ , ��/..►%ice�� -doe — By: J. 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'.2. • !.... i . . .., . .- - I ; • $ L, . :I! Zr . ..- 0 .-...... - 11.,........ .... , "., . i i II: 1 • i i • G . ff•-• ' e. • i i Fi! I 1 c ——":"rii--- •• -.• - 1 . - , '6 • I ,.. . I i • ,,,..„,1 , ".1 a e • 1.. . I ... I. I ' . • 'a II . ....... . * r*N•—■ ' - e ' / . . t • , - • • . i I / • .. — I • —.. • ..r.'—^.. ........ .. J. n __ .- .... ..-....i ...e.i, - -- r.""'1 r-.7--- — ...... • ..:.. .=.--, ... .... 1 . , .,..... .. ---...__.... . ...--- QIIIND•0/01..■4100.... Mmow••••••■.... • Maws...SW eval•in . 7,••■•..C.II..111t Ml.f772•Es.'7.. ()TARGET ............... -_::-..-.......--m___ V. J.MC WKIDIL,C > 7.4.,0 .7, A.:_-••-E:- ........•:eV lt.g: r_360 EAGAN ( 11) == .1w...a a.,,..... ...,......... 0.64.• 111...ES.0.• Target - C.U.P. -- �_ `ti � M Exit Door ��,� �°'\` -. . =' —='�� '` Front Doors �� .- -- • t. . It• ... -- i •---■ _ ,: ,..7. . - I--....4.7..E.." 7;.::::::,.,:... __-_ = Y_ i. / cif' 2— Page 11/EAGAN ADVISORY PLANNING COMMISSION MINUTES MAY 25, 1993 CONDITZOw L O8S PBRMIT TARGET STORES, INC. Chairman Voracek opened the last public hearing of the evening regarding a. Conditional Use Permit to allow outdoor storage on Lot 3, Block 1, Cliff Lake Centre located along the north side of Cliff Lake Road east of Cliff Lake Road in the SW 1/4 of Section 29. City Planner Sturm stated that the applicant is proposing to store 190 shopping carts behind a brick wall enclosure in front of the building. The wall will be 4 1/2 feet tall. He requested that a condition be added which requires that the enclosure be made of the same material as the building. He mentioned that the applicant has been very cooperative and responsive to City staff. No comments were received from the public. Lloyd Ellanson, the architect for the applicant, stated that he was available to answer any questions. He mentioned that the shopping carts are 37 1/2 inches from the ground to the handle and the enclosure will easily hide the shopping carts from view. Member Merkley questioned why all of the shopping carts could not be stored inside'' the building. Steven Johnson, manager of the Eagan Target, stated that they are already storing 610 shopping carts inside the building and to store all of them inside would not be feasible. chairman Voracek commented that the applicant has net the intent of the outdoor storage ordinance and he wished to compliment the applicant on this proposal. Markley moved, Gorman seconded, the motion to approve a Conditional Use Permit to allow outdoor storage on Lot 3, Block 1, Cliff Lake Centre located along the north side of Cliff Lake Road east of Cliff Lake Road in the SW 1/4 of Section 29, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval with documentation provided to the City. Page 12/EAGAN ADVISORY PLANNING COMMISSION MINUTES MAY 25, 1993 2. only outdoor storage of shopping carts shall be allowed. 3. This Conditional Use Permit shall be subject to Chapter 11, Zoning, 11.40. 4. This permit shall be subject to all applicable Code requirements. 5. The enclosure shall be made of the same material as the building. All present voted in favor. 1 (.0 MEMO city of eagan G anpF TO: CITY ADMINISTRATOR HEDGES ACTING COMMUNITY DEVELOPMENT DIRECTOR HOHENSTEIN FROM: CITY PLANNER STURM DATE: MAY 26, 1993 SUBJECT: CONDITIONAL USE PERMIT TARGET STORE At the May 25 Advisory Planning Commission meeting, the Conditional Use Permit request to allow outdoor storage of shopping carts at the Target Store along Cliff Road was approved unanimously by the Commission. The applicant stated that they would store approximately 190 carts behind a brick wall on the front of the building. The carts themselves are 37-1/2" tall and the wall would be 54" tall, constructed of brick to match the building exterior. One additional condition was added that the 54" height and the building exterior finish matching the building would be required. There were no public comments on this application and the Commission complimented Target for complying with all Conditional Use Permit standards. If you would like additional information on this item, please contact me. fs City Planner JS/js Agenda Information Memo June 1, 1993 City Council Meeting BUILDING PERMITS BEFORE FINAL PLAT/WOODLANDS NORTH 3RD ADDITION F. Request, Engstrom Company, Building Permits Prior to Final Plat, Woodlands North 3rd Addition--Enclosed on page jegri is a copy of correspondence from Robert Engstrom Companies requesting two building permits in advance of final plat for Country Home Builders for the Woodlands North 3rd Addition. The Woodlands North final plat application has been submitted and is being reviewed in timely fashion by City staff. To date, the City did not have a completed development agreement or financial guarantees from the developer. In addition, the developer has yet to provide right-of-way easements and temporary construction easements associated with the public project for this development which is being processed simultaneously with the plat application. If the owner is able to resolve these obligations, the final plat could be before the City Council in approximately two to five weeks. Enclosed on page 14,9 is subdivision 3 of Eagan City Code, section 13.02 which prohibits buildin permits from being granted on property which is not platted. Also enclosed on pages and /70 is a copy of a development plan showing the lot for which the building permit request is being submitted. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a request by Robert Engstrom Companies for building permits in advance of final plat for the Woodlands North 3rd Addition as presented. ROBERT %...., May 26, 1993 Jon Hohenstein Acting Community Development Director City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 Re: Woodlands North 3rd Addition Country Home Builders Dear Jon: As you may be aware, we have sold all 34 of the lots in Woodlands North 3rd Addition to Country Home Builders. The final steps for the development are in process namely the final plat and development contract, final grading plan and the City of Eagan engineering and construction of utilities. Prior to the final plat, Country Home Builders is requesting permission to build two buildings of two units each. Both buildings would be adjacent to the existing buildings, platted lots and existing streets and utilities. I am informed that Country Home Builders has eight pre-sales for the new addition. Therefore, granting the request to build two buildings would be of much assistance. From a developers viewpoint, with the grading done and the adjoining street grades and utilities, the request is very easy to implement. Thanks for your consideration. Kind Regards, (.\ - ,70, ' ir ' Robert E. Engstrom Robert Engstrom Companies ... LAND SPECIALISTS ... 4801 West 81st Street • Suite 101 • Minn apolis, Minnesota 55437 • (612) 893-1001 V1. § 13 . 02 B. A waiver may be granted without Planning Commission review only when the subdivision consists of a split of a duplex lot or lots with existing structures having individual utility services designed in accordance with standards imposed by the Council upon the original plat. Source : Ordinance No. 13 , 2nd Series Effective Date: 4-27-84 Subd. 3. Requirement for Building Permit. No building permit shall be granted for the erection of any building or structure upon lands which are not platted in accordance with the requirements of this Section or which was platted as an outlot . SEC. 13.03. INTERPRETATION; CONFLICT. Subd. 1. Interpretation. In their interpretation and application, the provisions of these regulations shall be held to be the minimum requirements for the promotion of the public health , safety and general welfare. 372-1 (4-30-84) ! (.0g • _ TRAILS ENO ROAD • a -fir -11 � cz 7 1 �. • Oi j" 41 1 4 0 ff 1 .g ! k , til ill i I a I I' 'n v�Q�...Pt -7 1 ' a r ,F 01 w• --1 I. .. .1 ,,, W s �0.4.11 X1 1 - '� t ` N I - `♦♦� �:.∎ PI MIKE .n 73 •\\ 4 0 2:c9 ■ .,/0:14..:\*fr - i'(../3; '' U]rli I ....' %\ ° Ot 'r 0 I �l t.O / '4',i � . �l wn ' L T ,;, r I T ''t, '''.,,,j1.' � � .x.t E to /al 114 � � 'f' - t } \ t a �� c 1 CA ";. ;f. . . - \ $, . ,4 a. $ . WU. w . M a- - ? I 1 C. to a d 1.1 :-s )1. - t,....---- — ii t- Z 0 u' l4 U }_wP L G Z I ..: •-. - ' "' I? 8 - is 2, 0 tn N r = • 2 • O ig c3 5 . c5 5 . ai i Egli _, & ...• Iti.... I l'S lit; $ ~ d . R-96% 12 893 1841 05-27-93 11.24AM P002 :317 - Vole\ 1 r • u 11*103,: '14,}� _ �a� Lti L ,• ,j 1 1 / i f j� o ../ 1` n- r� ..r. rJ 1. ••101,k,#k.r4o, • ' /'> / ♦ ^•• ��/ lam ,! . yt ,.' Y , • . • • v , .r • r�r L? .1 �, �r" ,4�`) • As y /• ,, 4 v• 1 • 'r gip: S . • 7 s / ti r, , • j� � � 1 • • • .rte~ • ........ 77". _.. • • tlii .1 fll i • R-9636 �iO 612 893 1841 05-27-93 11:24AM P003 #17 Agenda Information Memo June 1, 1993 City Council Meeting REQUEST/WILLIAMS BROTHERS PIPELINE G. Request,Williams Brothers Pipeline,Extended Hours of Work,Pipeline Right-of-Way-- Enclosed on page .22is a letter of request from Williams Brothers Pipeline to permit excavation activity related to pipeline repairs to occur on Sunday, June 6, 1993. City Code Section 4.30, Subdivision 5B prohibits operations outside of the hours of 7:00 a.m. to 7:00 p.m. and on Sundays and legal holidays. A copy of that ordinance section is enclosed on page 1for your review. In addition to the June 6 date, Williams Brothers Pipeline has indicated that they may need to make certain repairs during the hydrostatic test which begins on July 6 and will continue until the entire line meets the pressure test. As a consequence, the applicant may also be required to excavate and make repairs on July 11, 18 and 25,which are also Sundays. While the specific request in the letter is for the June 6 repair work, it may be appropriate for the Council to consider all four Sunday dates together to eliminate the need for Williams Brothers to return to the Council on several occasions or work in violation of the City's ordinance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a request by Williams Brothers Pipeline to allow excavation and repair work from 7:30 a.m. to 7:30 p.m. on four Sundays, June 6, July 11, July 18 and July 25, 1993 as presented. May 20 , 1993 Thomas Hedges & Council Members 3830 Pilot Knob Rd. Eagan, Mn. 55122 Dear Council Members , As most of you are aware Williams Pipe Line Company is in the area making repairs and running a hydrostatic test on our line. We have just been made aware of your city ordinance allowing no work to take place on Sundays, except with special permission. This test is mandatory by Federal D.O.T. and prior to this test we have 60 repairs to make with only 9 days to get them finished. These repairs will upgrade the integrity of our line which is in the best interest and safety of the public. It is imperative that we have Sunday, June 6, 1993 between the hours of 7: 30 a.m. and 7: 30 p.m. , in which to work as our time for making these repairs is so limited. Also, during the actual test, once started, we must complete and therefore may require additional Sundays after July 6, 1993. If we see this happening we will contact the necessary party. Thank you for your time and consideration on this matter. Sincerely, • ? John Hogue, R.O.W. Agent Linda D. Slaughter,R .O.W. Agent Williams Pipe Line Co. cc:WPL I i permit is required. In the event said application for permit is denied, such fee shall be returned to the appli- -- cant less reasonable costs incurred by the City for process- ing and handling the application. B. In addition to the permit fee required as specified in Subparagraph A above, each holder of such permit shall apply for a renewal permit annually on or before January 1st, commencing in the same year in which the original permit is issued and pay therefor an annual permit fee in the amount fixed by resolution. C. In addition, the petitioner shall pay all reasonable costs incurred by the City for review and inspec- tion, including preparation of reports and review of plans by the City Engineer, City Attorney, and City Planner or other members of the staff, and costs of a similar nature. The payment shall be made by the petitioner upon receipts of an itemized invoice from the City and said payment shall be in addition to the fee required with the petition or renewal permit and hereinabove provided for. Subd. 5. Regulations and Requirements. The fol- lowing restrictions, where applicable, shall apply to all permits: A. Support. No excavation or digging shall be made closer to any road, right-of-way line, property line or structure on adjoining property as may endanger the support thereof as may be determined by the City Engineer. B. Time. No operations shall be conducted prior to 7:00 o'clock A.M. nor after 7:00 o'clock P.M., nor at any time on Sundays and legal holidays unless otherwise approved by the Council. C. Reducing Nuisances. All reasonable means shall be employed by applicant: to reduce dust, noise and nuisances which shall include, but not exclusively, water spraying in the crushing process. D. Screening. Where necessary to eliminate unsightly view of the excavation and operations, applicant shall plant suitable fast growing screening trees which shall be a minimum of six feet high placed in two rows staggered with trees not more than ten feet apart in each row. E. Slope Maximums. During the entire period of operations, all excavations shall be sloped on all sides at a maximum ratio of 1 to 1. F. Manufacturing or Processing Prohibited Exception. A conditional use permit shall be required for the manufacturing or processing of any material on the site. (1-1-83) �,� J 7 2 $40.00 per license CITY OF EAGAN X New 3830 Pilot Knob Road Renewal Eagan, MN 55122-1897 APPLICATION FOR LICENSE TO SELL TOBACCO PRODUCTS Please Print f i b u'EST REZT URAN7— HSSOC/ATES, Snle,. .bt3F- APPUCANT pp -E c /\[E16/flxoiJ l Ob 672 la_ E* 2 Birthday I Address 5-tjrr, inrr, ,JA 1DR. , STE- //5 AJMOVETI 'KA MN/ 55, 143 0.08 Pt N'� street city state zip Business Address / %A/ .bR, !)v4/\J /nc/ fa lc? street city state zip Csoee Phone (r)J - 93,9-93C, Business Phone `� (LIv? - L(31U-- 7D9,q Business name in Eagan where tobacco is to be sold tL PPLE 85-e6 1\fE/6 t+,13c)R)4CG D (en,/. F. 6H/2 Business address in Eagan where tobacco is to be sold /335 Tc7u)A( ( if- it c" i)R/ �;E, iR4Ah/ street TOBACCO PRODUCTS TO BE SOLD: (Check all that apply) X Cigarettes, cigars and other smoking tobacco Snuff, plug and other chewing tobacco Clippings, cuttings and sweepings suitable for chewing or smoking Pipes and other tobacco related devices Cigarette papers and wrappers PACKAGING OF TOBACCO PRODUCTS TO BE SOLD (Check all that apply) X Individual pack or can Two or more packs or cans packaged together Full cartons LOCATION OF TOBACCO PRODUCTS WITHIN BUSINESS (Check all that apply) Self-service merchandise )( Over-the-counter Vending machine Number of vending machines within business )( Accessible to store clerk only SEPARATE LICENSES SHALL BE ISSUED FOR THE SALE OF TOBACCO PRODUCTS AT EACH FIXED PLACE OF BUSINESS AND FOR EACH VENDING MACHINE. TOBACCO SALES TO ANY PERSON UNDER THE AGE OF EIGHTEEN (18)YEARS IS UNLAWFUL AND IS GROUNDS FOR SUSPENSION OR REVOCATION OF LICENSE. I (WE) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNESOTA AND THE ORDINANCES OF THE CITY OF EAGA y . THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLED /AND B IEF. (/4 }� DATE _/►, AUTHORIZED SIGNATURE /I FOR OFFICE USE ONLY City Council Approval Date: Date Issued: / / � ;