01/21/2014 - City Council RegularAGENDA
EAGAN CITY COUNCIL
EAGAN MUNICIPAL CENTER BUILDING
JANUARY 21, 2014
6:30 P.M.
ROLL CALL AND PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA
III. RECOGNITIONS AND PRESENTATIONS
IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made
for an item to be pulled for discussion)
I A. APPROVE MINUTES
B. PERSONNEL ITEMS
;� C. APPROVE Check Registers
X11 D. ADOPT a resolution accepting a donation from a Eagan Citizen and authorize a corresponding
budget adjustment
0E. ACCEPT a Staffing for Adequate Fire and Emergency Response (SAFER) grant for weekday
firefighter coverage and authorize initiation of the associated hiring process
a4 F. APPROVE 2014 -2018 Equipment & Vehicles Capital Improvement Plan and 2014 budget
3a G. APPROVE 2014 -2018 General Facilities Renewal & Replacement Capital Improvement Plan
and 2014 budget
30 H. ADOPT a Resolution accepting $500 donation from Blue Cross Blue Shield MN for the Adopt -A-
Street Program
LO I. AWARD City Contract No. 14 -05, Cliff Road Booster Station — 4`" Pump
Ala. J. RECEIVE Petition to Vacate Public Drainage & Utility Easements, Lot 6, Block 1 Whispering
Woods and Schedule Public Hearing for February 18, 2014
I-5 K. RECEIVE Petition to Vacate Public Drainage & Utility Easements, Lots 1 & 2, 4 through 6, Block
3, Dakota Path and Schedule Public Hearing for February 18, 2014
HB L. APPROVE Final Payment Contract No. 13 -22, Large Meter Calibration
—LO—M. APPROVE Plans and Specifications, City Contract No. 14 -10, Sanitary Sewer Lining and
Authorize Advertisement for Bids February 6, 2014
5_N. APPROVE Plans and Specifications, Contract No. 14 -11, Sanitary Manhole Repair & Sealing
and Authorize Advertisement for Bids February 5, 2014
53 O. APPROVE Plans and Specifications, City Contract No. 14 -12 (Inflow & Infiltration Mitigation Part
2 - City -Wide Sanitary Sewer Improvements) and Authorize Advertisement for Bids February 5,
2014
J� P. ADOPT a resolution accepting a donation from the Eagan Citizen's Crime Prevention
Association and authorize a corresponding budget adjustment
Q. Item removed
R. APPROVE a Resolution to accept donations from Think Mutual Bank and Dakota County Library
for the 2014 Market Fest
59 S. AUTHORIZE Letter of Support to Dakota County - Big Rivers Regional Trail, 494 to Lone Oak
Road (Federal TAP grant application)
V. PUBLIC HEARINGS
60k A. PROJECT 1140 (Stonebridge Ponds) Street Improvements
_8 B. PROJECT 1139 (Oakwood Heights 2nd Addition) Street Improvements
IQS C. PROJECT 1137 (Alden Pond) Street Improvements
IDIA VI. CITY ORGANIZATIONAL BUSINESS
A. ACTING MAYOR
B. OFFICIAL LEGAL NEWSPAPER
C. CITY COUNCIL MEETING SCHEDULE
D. COUNCIL MEETING PROCEDURES
E. STANDING COMMITTEE APPOINTMENTS/ REPRESENTATIVE APPOINTMENTS
VII. OLD BUSINESS
VIII. NEW BUSINESS
G?30 A. PRELIMINARY SUBDIVISION -Great Oaks 2nd Addition / Mark Gergen & Associates - a
Preliminary Subdivision of approximately 2.4 acres to create 5 single family lots located at 3535
Elrene Road
IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
X. ECONOMIC DEVELOPMENT AUTHORITY
A. CALL TO ORDER
�(Q) B. ADOPT AGENDA
1(Q C. CONSENT AGENDA
1. APPROVE EDA Minutes
2. SCHEDULE Public Hearing to Consider the Sale of Cedar Grove Redevelopment District
Property to MHC Cedar Grove LLC
3. APPROVE Agreement with Mohagen Hansen for the Development of a Computer Model of
the Cedar Grove Redevelopment for Proposal Analysis
D. OLD BUSINESS
E. NEW BUSINESS
F. OTHER BUSINESS
1. EDA ORGANIZATIONAL BUSINESS
G. ADJOURN
XI. ADMINISTRATIVE AGENDA
A. City Attorney
B. City Council Comments
C. City Administrator
D. Director of Public Works
E. Director of Community Development
XII. VISITORS TO BE HEARD (for those persons not on the agenda)
XIII. CLOSED SESSION
XIV. ADJOURNMENT
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City of 1 a a
TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR OSBERG
DATE: JANUARY 17, 2014
SUBJECT: AGENDA INFORMATION FOR JANUARY 21, 2014 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the January 21, 2014 City Council agenda, the following items are in
order for consideration.
3
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If
the City Council wishes to discuss any of the items in further detail, those items should be
removed from the Consent Agenda and placed under Old or New Business unless the discussion
required is brief.
A. APPROVE MINUTES
ACTION TO BE CONSIDERED:
To approve the minutes of January 7, 2014 regular City Council meeting as presented or
modified.
ATTACHMENTS:
• Minutes of January 7, 2014 City Council meeting are enclosed on pages 5 through
I(,) .
q
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
JANUARY 7, 2014
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Acting
Mayor Tilley and Councilmembers Bakken, Fields, and Hansen. Mayor Maguire was absent.
A regular meeting of the Eagan City Council was held on Tuesday, January 7, 2014 at 6:30 p.m. at the
Eagan Municipal Center. Present were Acting Mayor Tilley, Councilmembers Bakken, Fields, and
Hansen. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Communications Garrison, Director of Finance Pepper, Director of Community Development
Hohenstein, City Planner Ridley, Director of Public Works Matthys, Police Chief McDonald and Executive
Assistant Stevenson.
AGENDA
City Administrator Osberg noted a clarification on Items G and H - the Public Hearing is scheduled for
February 3rd regular City Council meeting not February 4th. Items N, 0, P - the Public Hearings were
rescheduled to January 21St, and Agenda Item Q has been removed.
Osberg noted under New Business, the Agenda will remain the same, but Items B and C were numbered
incorrectly. Item B - a Conditional Use Permit for Northfield Lines starts on page 86 and Item C - an
Interim Use Permit for Fairview Health Services starts on page 70.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as
amended. Aye:4 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions or presentations to be heard.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to the Consent Agenda as
amended: Aye:4 Nay:0
A. It was recommended to approve the minutes of December 10, 2013 Special City
Council Meeting and the minutes of December 17, 2013 regular City Council meeting as
presented.
B. Personnel Items
1. It was recommended to approve the proposed 2014 non -union Compensation Plan for
all regular non - collective bargaining employees.
2. It was recommended to approve the changes to the Health Care Savings Plan for the
identified non -union groups.
3. It was recommended to approve the status change of Aaron Menza, GIS Technician.
4. It was recommended to approve the status change of Janet Bolger, part time Office
Support Specialist.
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City Council Meeting Minutes
January 7, 2014
2 page
It was recommended to approve the Resolution to declare the positions of Fire Marshall
and Fire Prevention Specialist as Dual Positions under the Public Employees Retirement
Association of Minnesota.
6. It was recommended to approve the hiring of Jennifer Hammer, part time Police Clerical
Technician IV.
7. It was recommended to approve the hiring of Seasonal Employees in Parks & Recreation,
Utilities and Engineering.
C. It was recommended to approve check register dated December 13, 2013.
D. It was recommended to adopt a Resolution accepting a $1,750 donation from Wal -Mart
be used for the Shop with a Cop program.
E. It was recommended to adopt a Resolution accepting a $7,800 donation from an
anonymous citizen for the purchase of a K -9.
F. It is recommended to accept a grant from the State of Minnesota on behalf of the Dakota
County Drug Task Force and approve a resolution authorizing execution of the agreement.
G. It is recommended to receive the draft Feasibility Report for City Project 1138, Cedar
Industrial Park (Mordelann Addition /MVTA 3rd Addition/ Seneca Plant) and Schedule a
Public Hearing for February 3, 2014.
H. It was recommended to receive the draft Feasibility Report for City Project 1114, Cedar
Grove Additions and Schedule a Public Hearing February 3, 2014.
I. It was recommended to approve Project 1144 (Cliff Road Booster Station — Pump Addition)
and authorize the preparation of detailed final plans and specifications for the purpose of
soliciting bids for a contract.
J. It was recommended to receive the bids for City Contract No. 14 -07 (2014 City Well
Rehabilitation) and award a contract to Keys Well Drilling Company for the base bid in the
amount of $130,400.00, and authorize the Mayor and City Clerk to execute all related
documents.
K. It was recommended to approve Change Order No. 2, to City Contract No.13 -05, Cedar
Grove Parking Garage and authorize the Mayor and City Clerk to execute all related
documents.
L. It was recommended to approve an Easement Agreement for City Project 1011 (TH 55/ TH
149 - Traffic & Safety Improvements) with the owner of Parcel No. 10- 53790 -01 -030 and
authorize the Mayor and City Clerk to execute all related documents.
M. It was recommended to approve the issuance of an RFP for GIS Consulting Services.
N. It was recommended to reschedule the Public Hearing for City Project 1140 (Stonebridge
Ponds) Street Improvements to January 21, 2014
0. It was recommended to reschedule the Public Hearing for City Project 1139 (Oakwood
Heights 2nd Addition) Street Improvements to January 21, 2014.
P. It was recommended to reschedule the Public Hearing for City Project 1137 (Alden Pond)
Street Improvements to January 21, 2014.
Q. Item removed.
R. It was recommended to approve On -.Sale Liquor and Sunday License for Webster Jacob, LLC,
DBA Stone Oaks, located at 2864 Highway 55, Suite 200.
to
City Council Meeting Minutes
January 7, 2014
3 page
PUBLIC HEARINGS
There were no public hearings to be heard.
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
CONDITIONAL USE PERMIT — SPECTRUM DEVELOPMENT GROUP
City Administrator Osberg introduced the item noting before the Council is a Conditional Use
Permit for Spectrum Development Group to consider outdoor storage of 600+ passenger vehicles
to be located on the existing paved surface on the west and south sides of the building. Osberg
noted the site is presently occupied by a 49,000 SF principal building and an 18,000 SF accessory
storage building. The subject 9.3 acre site was platted in 1988.
City Planner Ridley gave a staff report noting that Conditional Use Permit - condition #8 - states
that once the subject CUP is recorded, all previously issued CUPS become null and void. Ridley
noted there is existing storage north of the existing building that supports a tenant in the northern
part of the building. The applicant would like to maintain the ability to have that storage in that
location. The tenant's need for outdoor storage is for racks that hold landscape materials.
The applicant, Rick Morphew, provided a summary of the request and was available for questions.
The Council discussed the Conditional Use Permit request.
Acting Mayor Tilley asked if anyone in the audience would like to comment on the Conditional Use
Permit. There being no public comment, he turned discussion back to the Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Conditional Use
Permit to allow outside storage of up to 620 passenger vehicles and racking for landscape material on
the north side of the building at 2905 Lexington Avenue South, subject to the following conditions: Aye:
4 Nay:0
1. The Conditional Use Permit shall be recorded within 60 days of its approval by the City Council.
2. The applicant shall submit a revised Site Plan illustrating outside storage of vehicles and racking and
minimum drive aisle widths consistent with the Site Plan received on December 3, 2013.
3. All vehicle storage stalls shall be striped and extension of the opaque architectural wall with gates at
the entry to the storage yard shall be completed by June 1, 2014.
4. Vehicles and other material stored outside shall relate directly to a business operation with offices
located in the principal building.
5. Retail sales of vehicles shall be prohibited.
6. Lock boxes meeting Eagan Fire Department specifications shall be installed at all fence gate
locations.
7. Building address numbers shall be displayed in accordance with the provisions in Chapter 2,
Section 2.78 of the City Code.
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City Council Meeting Minutes
January 7, 2014
4 page
8. Recording of this Conditional Use Permit shall simultaneously terminate previously issued
Conditional Use Permits for Lot 1, Block 1, Eagandale Center Industrial Park # 10.
CONDITIONAL USE PERMIT —NORTHFIELD LINES
City Administrator Osberg introduced the item noting the subject property is zoned Limited
Industrial which allows outdoor storage by way of a Conditional Use Permit. City Planner Ridley
gave a staff report.
The applicant, John Benjamin, President of Northfield Lines, provided a summary of the request
and was available for questions.
Acting Mayor Tilley asked if anyone in the audience would like to comment on the Conditional Use
Permit. There being no public comment, he turned discussion back to the Council.
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve a Conditional Use
Permit to allow outside storage of 31 buses for property at 1034 Gemini Road, subject to the following
conditions: Aye:4 Nay:0
1. The Conditional Use Permit shall be recorded with Dakota County within 60 days of the date of
approval and proof of its recording be provided to the City.
2. This Conditional Use Permit shall replace any and all former Conditional Use Permits for the
property.
3. The outdoor storage is limited to 31 buses located in the parking lot on the western and
southeastern portions of the property.
4. The chain link fence located behind the building shall be removed or properly maintained prior to
May 15, 2014.
5. Long grass and weeds on property and volunteer (scrub) trees throughout fence line shall be cut
and removed from the site by May 15, 2014.
6. Trash receptacles /dumpsters shall be kept either inside the building or within an enclosure
constructed according to City Code standards. A revised Site Plan shall show the trash enclosure if
one is to be constructed.
7. The tires, pallets and 5 gallon buckets shall be removed from the site immediately.
8. The wood fence shall be kept in good condition.
9. The bus stalls shall be striped and the parking area shall be designed to city specifications for curb
and gutter.
10. If the city determines that the site is deficient in parking, the applicant's outside storage area shall
be restriped to accommodate the additional stalls. The applicant shall submit an application to
amend the CUP to adjust the number of buses that can be stored as a result of the conversion of
the area to parking.
11. The applicant shall obtain a grading permit from the City prior to the construction of the proposed
parking lot expansion /outdoor storage area. Detailed plans for this grading work must be
prepared and signed by a registered professional engineer and shall be in a form acceptable to the
City Engineer.
12. The applicant shall fully meet Eagan's Post Construction Requirements (City Code §4.33) on -site
for stormwater management (i.e. volume control, pollutant removal, and runoff rate control).
13. Prior to receiving a grading permit, the applicant shall provide construction details of the
proposed infiltration basin for City review (delineation of contributing impervious area, plan view,
Pon
City Council Meeting Minutes
January 7, 2014
5 page
cross - section, construction /protection, sizing /volume tables, inlet details, outlet /under -drain
details, planting details, etc.), to ensure infiltration basin is properly designed and constructed,
and adequately protected during /after construction, to function as intended. These details should
be included in applicable plan sheet(s).
14. The applicant shall provide adequately sized pre- treatment (e.g. sediment filter - boxes) at the
infiltration basin inlet to provide for effective capture and easily - accessible cleanout of sediments
that could plug the infiltration basin. Pre - treatment details shall be included in applicable plan
sheet(s).
15. Prior to receiving a grading permit, if stormwater management practices are proposed that will
utilize filtration or infiltration, the applicant shall provide the City with soil- boring log(s) (extending
15' min. below bottom of excavation) within the location of any proposed stormwater
management feature(s), to evaluate suitability for infiltration. If the soil- boring log(s) indicates
incompatibility of soil permeability with the submitted and reviewed design plans, the applicant
shall revise the design and /or construction plans, and provide to the City Engineer for
review /comment /revision, to ensure 4.33 requirements are met.
16. Prior to receiving a grading permit, the applicant shall provide the City Engineer with volume
control calculations to demonstrate %" retention, and water - quality modeling (comparison
summary & inputs) to demonstrate no- net - increase of annual TP & TSS loading over existing
conditions.
17. Prior to receiving a grading permit, the applicant shall enter into a long -term stormwater facility
inspection and maintenance agreement, in a form acceptable to the City Attorney.
18. Within 30 -days of completion of final grading, the applicant shall provide the City as -built plans
that demonstrate constructed stormwater facilities conform to design and /or construction plans,
as approved by the City. As -built volumes of retention shall be provided for all stormwater
facilities.
INTERIM USE PERMIT— FAIRVIEW HEALTH SERVICES
City Administrator Osberg introduced the item noting before the Council is an Interim Use Permit
to allow a temporary modular building upon property located at 1440 Duckwood Drive. Fairview
Health Services is proposing a 12' x 56' temporary building upon the SW corner of the property to
house administrative and office functions of the clinic. City Planner Ridley gave a staff report.
The applicant, Dan Harrington of Fairview Health Systems, gave a summary of the request and was
available for questions.
The Council discussed the Interim Use Permit. After further discussion, Councilmember Bakken
noted his objection to any extension of the Interim Use Permit beyond 2015.
Acting Mayor Tilley asked if anyone in the audience would like to comment on the Interim Use Permit.
There being no public comment, he turned discussion back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve an Interim Use
Permit to allow a temporary modular building upon property located at 1440 Duckwood Drive, subject
to the following conditions: Aye: 4 Nay: 0
1. The permit shall terminate upon the earlier of Fairview Health Services vacating the property or
December 31, 2015, whichever comes first.
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City Council Meeting Minutes
January 7, 2014
6 page
2. A Building Permit is required prior to installation of the modular building.
3. All trash and recycling containers shall be stored inside the building, or within an enclosure
consistent with the provisions in the City Code, by June 1, 2014.
4. The Interim Use Permit shall be subject to an annual administrative review. The purpose of such
review shall be to determine that the conditions of the permit are within compliance. The Interim
Use Permit may be revoked for failure to comply with any condition of the permit following notice
of the noncompliance and a hearing by the City Council with all interested parties being given an
opportunity to be heard.
LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Bakken moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:18 p.m. Aye: 4 Nay: 0
Date
Mayor
City Clerk
IN
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
B. PERSONNEL ITEMS
Item 1.
ACTION TO BE CONSIDERED:
Accept the resignation of Jessica Currier, Parks & Recreation Central Services Aide.
Management is reviewing current staffing needs.
Item 2. Approve language revisions to the City's Holiday Policy
ACTION TO BE CONSIDERED:
Approve additional policy language to Section 12 of the Personnel Policy Manual which
addresses Holidays.
FACTS:
The current policy language does not address regular employees who work a schedule other than
Monday through Friday and who may be assigned to work on designated holidays in order to
provide service to the public.
Staff wish to memorialize the current practice in which employees required to work on a City
designated holiday are provided another day off as their "holiday ".
The policy revisions also focus on those employees with an atypical schedule and how holidays
will be addressed when the holiday does not fall on a scheduled work day.
This policy does not apply to Police Officers or Sergeants given their 24/7 staffing model.
ATTACHMENTS:
• The policy is enclosed on pages H through l �O .
Item 3. Authorize the Memorandum of Agreement between the City of Eagan and
the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local 320 —
Clerical Employees Unit.
ACTION TO BE CONSIDERED:
To approve the Memorandum of Agreement that specifically addresses Clerical union employees
who may be scheduled to work on a designated holiday.
FACTS:
Current contract language does not address clerical union employees who work an atypical
schedule and are assigned to work on a designated holiday in order to provide service to the
public.
The Memorandum of Agreement language is consistent with the proposed revisions to the City's
Holiday Leave Policy.
ATTACHMENTS:
• The Memorandum of Agreement is enclosed on pages l'� through �8 .
Item 4. Approve language revisions to the City's Funeral Policy
ACTION TO BE CONSIDERED:
Approve additional policy language to Section 15 of the Personnel Policy Manual which
addresses Funeral Leave.
FACTS:
The current policy language limits funeral leave to the following: "Immediate Family" shall
consist of spouse, children, parents, spouse's parents and children, brothers and sisters, brothers
and sisters -in -law, son and daughters -in -law, grandchildren and grandparents of both the
employee and spouse.
The Teamsters labor agreement for the Clerical Unit allows for three (3) additional days or 24 hours
of leave time to attend the funeral proceedings of someone other than the City's definition of a
family member during the tenure of their employment.
The proposed City policy language would mirror the contract language of the Teamsters Clerical
Unit, creating internal equity for all regular City employees.
ATTACHMENTS: Gk
• The policy is enclosed on page \, k .
�D�
Item 5.
ACTION TO BE CONSIDERED:
Approve the hiring of Seasonal Employees in Parks & Recreation and Streets:
Name
Parks
Division
Noack, Nicholas
Job Title
Ericksen, Scott
Civic Arena
Men's League Referee
Winter Recreation Official
Community
Parks & Rec
Brinkhaus, Michele
Center
Guest Services Representative
Temporary Street Maintenance Worker
Community
Howton, Emily
Center
Guest Services Representative
Community
Kobler, Nichol
Center
Guest Services Representative
Community
Smith, Kelly
Center
Guest Services Representative
Community
Zimmerman, Amy
Center
Guest Services Representative
St. Martin, Wayne
Parks
Seasonal Park Maintenance
Noack, Nicholas
Parks & Rec
Winter Recreation Official
O'Neil, Scott
Parks & Rec
Winter Recreation Official
Wallace, Keith
Parks & Rec
Winter Recreation Official
Sheppard, David
Streets
Temporary Street Maintenance Worker
HOLIDAYS
12.1 Eligibility
12.1.1
12.1.2
SECTION TWELVE
All regular employees shall be eligible for paid holidays. Regular part-
time employees who are regularly scheduled to work 14 hours or more
per week on a year around basis shall be eligible for paid holidays on a
pro rata basis for actual hours worked.
Employees regularly scheduled to work less than 14 hours per week, as
well as temporary or seasonal employees, shall not be eligible for
holiday benefits.
12.2 The following days are established as holidays:
New Year's Day
Presidents' Day
Independence Day
Veterans' Day
Day After Thanksgiving
1 1/2 Floating Holidays
Martin Luther King, Jr. Day
Memorial Day
Labor Day
Thanksgiving Day
1/2 day- Christmas Eve Day
Christmas Day
12.3 When a full -day holiday falls on a Sunday, the following day shall be a holiday.
When a full -day holiday falls on a Saturday, the preceding day will be a holiday.
When a 1/2 day holiday falls on Saturday or Sunday, the holiday will be taken on the
preceding Friday afternoon.
PROPOSED ADDITION:
Service to the public may require the establishment of regular work weeks that schedule work on
Saturdays and /or Sundays. For those who work an atypical schedule, holidays will be addressed
in the following manner:
If an employee is not scheduled to work on a designated holiday, other than a
Saturday or Sunday, the employee shall receive a different day off during the pay
period in which the holiday falls.
If an employee is scheduled to work on a designated holiday, including Saturday or
Sunday, the employee shall receive a different day off during the pay period in which
the holidqy falls.
If an employee is required to work on a designated holiday including Saturday or
Sunday, and for operational purposes, another day off cannot be granted, overtime
rules shall apply.
0
12.4 All full -time employees are permitted 1 1/2 personal leave days which are referred to
as "floating holidays" each year. The employee shall give their supervisor at least
three day notice before a floating holiday is taken which request shall not be
unreasonably withheld. The floating holidays become available on January 1 of each
year and cannot be carried over or accumulated if not taken during the same calendar
year. The floating holidays may each be taken as one (1) eight (8) hour day or in
hourly increments. New employees starting employment on or before June 1 are
eligible for 1.5 days floating holidays in that year. New employees starting
employment between June 1 and November 1 are eligible for .75 days floating
holiday in that year. All regular, part-time employees who are regularly scheduled to
work 14 hours or more per week on a year around basis shall be eligible for the
floating holidays on a pro rata basis for actual hours worked. A scheduled floating
holiday may be canceled upon the discretion of the supervisor in cases where the
safety, health and welfare of the community are involved. Any floating holiday so
canceled would not be regarded as a holiday for that day and would then be
rescheduled at a later date.
(Revised per City Council approval on 7 -17 -2012)
Maintenance Contract Language: 9.3 Overtime -
D. When overtime falls on a holiday, employees eligible for holidays shall be paid at the
rate of two and one -half (21/2) times cash payment. The total of two and one -half (21/2)
times cash payment includes time for the holiday at straight time and time for the
overtime at the one and one -half (11/2) times rate. Any overtime worked over the allotted
holiday time (8 hours for 8 hour holidays or 4 hours for 4 hour holidays) will be paid at
the one and one -half (1 %2) times rate for the following holidays:
Martin Luther King, Jr., Day
Presidents' Day
Memorial Day
Labor Day
Veterans' Day
Good Friday
New Year's Eve Day
and the Floating Holidays
Holiday compensation will be two and one -half (21/2) times for all hours worked on the
following holidays only
New Year's Day
The Fourth of July
Christmas Eve Day
The two and one -half (21/2) times includes straight time holiday pay plus one and one -half
(1 %2) times overtime for the first eight (8) hours worked, then two and one -half (2%2)
times for any hours in excess of the eight (8) (for Christmas Eve Day, following the 4
I IJ
hours worked at regular time, 4 hours of straight holiday pay plus one and one -half (1 %2)
times overtime, then any hours in excess of the 8 at two and one -half (21/2) times.)
Holiday compensation will be three and one -half (3V2) times or all hours worked on
Thanksgiving and Christmas. The three and one -half (3V2) times includes straight time
holiday pay plus two and one -half (2%2) times overtime for the first eight (8) hours
worked, then three and one -half (31/2) times for any hours in excess of the eight (8).
MEMORANDUM OF AGREEMENT
The City of Eagan ( "City ") and the Minnesota Teamsters Public and Law Enforcement Employees'
Union, Local 320 — Clerical Employees Unit ( "Union ") agree to the following:
WHEREAS, the City and the Union have come to an agreement regarding Article XVII Holiday
language for the Labor Agreement effective January 1, 2013 — December 31, 2014;
NOW, THEREFORE, to fully and completely resolve this issue, the parties agree to the following:
1.) For the period of January 1, 2013 through December 31, 2014 the parties agree to the
following:
If an employee is not scheduled to work on a designated holiday as listed in Article 17, the
employee shall receive a different day off in accordance to section 12.3 of the City Policy, which
states,
When a full -day holiday falls on a Sunday, the following day shall be a holiday.
When a full -day holiday falls on a Saturday, the preceding day will be a holiday.
When a 1/2 day holiday falls on Saturday or Sunday, the holiday will be taken on the
preceding Friday afternoon.
This means the employee shall receive 4 hours or 8 hours of holiday compensation for a 4 hour
or 8 hour holiday.
If the holiday falls on any other day that is not referenced in section 12.3 of the City policy, then
the employee will receive another day off during the same pay period in which the holiday falls,
which will be assigned by management based on operational purposes.
All employees working less than 40 hours per week shall be paid a prorated amount of holiday
compensation based on their weekly schedule.
2. The parties agree that the language set forth in this Memorandum of Agreement for
January 1, 2013 through December 31, 2014.
3. The individuals acknowledge by signing below that they have the authority to execute the
foregoing Memorandum of Agreement and to bind the City and the Union to its terms and
conditions.
4. The Memorandum of Agreement shall become effective immediately upon execution of this
agreement.
�1
IN WITNESS WHEREOF, the parties have executed the Agreement on the respective dates as set
forth opposite their respective signatures.
CITY OF EAGAN:
Dated:
Dated:
Dated:
CITY OF EAGAN:
By:
Mike Maguire
Mayor
By:
Christina Scipioni
City Clerk
By:
Lori Peterson
Human Resources Manager
MN TEAMSTERS PUBLIC AND LAW
ENFORCEMENT EMPLOYEES' UNION, LOCAL 320:
Dated: By:
Sami Gabriel
Business Agent
rol
SECTION FIFTEEN
FUNERAL LEAVE
15.1 When necessary, paid leave time may be used by a regular employee in the case of
death in his /her immediate family.
PROPOSED ADDITION:
In addition to immediate family members, a regular employee y use up to three
(3) days or a maximum of 24 hours of funeral leave during the tenure of their
employment to attend funeral proceedings for someone other than immediate family
as designated in Section 2 of the policy manual.
Leave time allowed shall be as actually required, and as approved by the department
head. The first three (3) days shall be paid funeral leave. Additional time off taken
by such employee in the event of death of any of the family members shall be
charged to accrued sick leave or vacation leave not to exceed two (2) days. Any
additional days must be approved by the respective department head and will be
charged against the employee's vacation or sick leave. For purposes of this section,
for regular, full -time employees, a "day" is defined as 8 hours, and for regular, part-
time employees, a "day" is defined as the amount of time that the employee was
originally scheduled to work on the day whereon funeral leave was necessary not to
exceed a total of twenty -four hours. Funeral leave will be credited only for those
days on which the employee was scheduled to work.
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
C. RATIFY CHECK REGISTERS
ACTION TO BE CONSIDERED:
To ratify the check registers dated December 20, 2013 and January 3 and 10, 2014 as presented.
ATTACHMENTS:
• Check register dated December 20, 2013 are enclosed without page number
• Check register dated January 3, 2014 are enclosed without page number
• Check register dated January 10, 2014 are enclosed without page number
J10
Agenda Information Memo
January 21, 2014, Eagan City Council Meeting
CONSENT AGENDA:
D. Adopt a resolution accepting a donation from an Eagan Citizen and authorize a
corresponding budget adjustment.
ACTION TO BE CONSIDERED:
Adopt a resolution accepting a $200.00 donation from an anonymous citizen that will
help support the police department's canine program.
FACTS:
• A citizen contacted the Eagan Police Department and wished to forward a
$200.00 donation to support the department's canine program.
• The police department seeks authorization to accept this donation from the
anonymous citizen.
ATTACHMENTS
Resolution on page
CITY OF EAGAN
RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN
Anonymous Citizen
WHEREAS, the City Council of the City of Eagan encourages public donations
to help defray the costs to the general public of providing services in Eagan; and
WHEREAS, an anonymous citizen has presented the police department with a
donation in the amount of $200. The funds will be used to support the department's
canine program.
WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by
two - thirds of the members of the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan,
Dakota County, Minnesota, that the donation is hereby accepted for use by the City;
BE IT FURTHER RESOLVED, that the City sincerely thanks the anonymous
citizen for the gracious and generous donation.
ADOPTED this 21St day of January, 2014.
Motion by:
Seconded by:
Those in Favor:
Those Against:
Date:
�".I
CITY OF EAGAN
CITY COUNCIL
By:
It's Mayor
Attest:
It's Clerk
Agenda Information Memo
January 21, 2014 City Council Meeting
E. ACCEPT A STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE
(SAFER) GRANT FOR WEEKDAY FIREFIGHTER COVERAGE AND AUTHORIZE
INITIATION OF THE ASSOCIATED HIRING PROCESS.
ACTION TO BE CONSIDERED: To accept a Staffing for Adequate Fire and Emergency Response (SAFER)
grant for weekday f"iref"ighter coverage and authorize initiation of the associated hiring process
FACTS:
• At the August 20, 2013 City Council Meeting Council authorized staff to apply for a SAFER grant
for weekday firefighter coverage in light of the ongoing challenges of the department to recruit and
retain volunteer firefighters.
• Staff was notified on November 29, 2013 that Eagan had been offered a SAFER grant in the amount
of $871,111 over a two year period.
• The grant is proposed to fund the hiring of four full -time firefighters and one fire captain for
weekday coverage. This is part of the fire departments overall strategic plan for 2012 -2020.
• The full -time firefighters would cover 8 hours of each weekday to help cover the most critical hours,
and when not responding to fires, would assist with fire inspections, community outreach,
maintenance of equipment, and offer assistance on additional medical calls.
• The full -time staff would be augmented by the 20 existing paid -on -call day firefighters, a limited
volunteer Duty Crew as available, and the City's auto /mutual aid firefighters when available.
• The SAFER grant funds 100 % of wages and benefits for the two years, and would assist the City in
meeting NFPA and ISO standards.
• Per the direction of the Council at the January 14, 2014 Special City Council Meeting, an action item
has been included on the January 21 City Council consent agenda to formally accept the SAFER
grant.
ATTACHMENTS:
• NONE
a3
Agenda Information Memo
January 21, 2014 Eagan City Council
F. Approve the 2014 -2018 Vehicles & Equipment Capital Improvement Plan and the
2014 budget
ACTION TO BE CONSIDERED:
To approve the 2014 -2018 Vehicles & Equipment Capital Improvement Plan (CIP) and the 2014
budget within that plan
FACTS:
• Generally, vehicles and equipment costing more than $10,000 are budgeted in this section
of the CIP. Equipment costing less than $10,000 is budgeted in the departmental
operating budgets.
• The first year of this CIP (2014) is approved as a budget with the four out years (2015-
2018) being approved only as a general plan.
• Per Council policy, a portion of the property tax levy is allocated to the Equipment
Revolving Fund (ERF) for purchase of capital items that have no designated funding
sources. Designated funding sources include:
• Enterprise fiends — for vehicles and equipment used in enterprise find activities
• PEG fees fund — for equipment and capital improvements related to E -TV
• DWI forfeiture find —for an unmarked Police traffic vehicle
• Fire Apparatus find — for fire vehicles
• The 2014 property tax levy allocation to the ERF is $1,153,128. Budgeted expenditures
in the ERF total $1,200,600 for 2014. Total capital equipment expenditures from all
funding sources total $1,660,200 for 2014.
• The fund balance in the ERF at the end of 2014 is projected to be $436,000. The field
balance at the end of the five -year plan is estimated to be $520,000.
ATTACHMENTS:
• Attached on pages J, through is the Projects and Funding Sources report
summarizing the 2014 -2018 vehicles and equipment expenditures.
City of Eagan, Minnesota
Capital Plan: Vehicles and Equipment
2014 thru 2018
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2014 2015 2016 2017 2018 Total
03 Information Technology
Additional- storage - for -SAN
03-140007-------n/a 000
30-000
6=000
9335 Equipment revolving fund
32,000
30,000
62,000
Video surveillance servers replace
03- 140008
n/a
14,000
14,000
9335 Equipment revolving fund
14,000
14,000
North treatment 48 -port switch replace
03- 140009
n/a
12,400
12,400
1121 Water System R &R
12,400
12,400
Community Center 48 -port switch replace
03- 140010
n/a
12;400
12,400
9223 Community Center
12,400
12,400
Wireless Access Points 2- Civic,CH,Maint,EOC replac
03- 140020
n/a
9,000
9,000
9335 Equipment revolving fund
9,000
9,000
Maintenance Cisco 3750 Switches replace
03- 140024
n/a
15,600
15,600
9335 Equipment revolving fund
15,600
15,600
Fire 1 Cisco 3560 24 -port Switch replace
03- 140025
n/a
4,200
4,200
9335 Equipment revolving fund
4,200
4,200
Fire 2 Cisco 3560 24 -port Switch replace
03- 140026
n/a
4,200
4,200
9335 Equipment revolving fund
4,200
4,200
Fire 3 Cisco 3560 24 -port Switch replace
03- 140027
n/a
4,200
4,200
9335 Equipment revolving fund
4,200
4,200
Fire 4 Cisco 356024 -port Switch replace
03- 140028
n/a
4,200
4,200
9335 Equipment revolving fund
4,200
4,200
South Treatment Cisco 3560 48 -port Switch replace
03- 140029
n/a
6,200
6,200
1121 Water System R &R
6,200
6,200
Civic Arena 3560 48 -port Switch replace
03- 140030
n/a
6,200
6,200
9221 Civic Arena
6,200
6,200
Cascade Bay 3560 24 -port Switch replace
03- 140031
n/a
4,200
4,200
9222 Cascade Bay
4,200
4,200
PC replacement for IT specialist
03- 140032
n/a
0
0
9335 Equipment revolving fund
0
0
Smart phone replace for IT
03- 140033
n/a
0
0
9335 Equipment revolving fund
0
0
South treatment Cisco 3560 24 -port switch replace
03- 140035
n/a
4,200
4,200
1121 Water System R &R
4,200
4,200
Admin and IT scanners replace
03- 140036
n/a
9,400
9,400
9335 Equipment revolving fund
9,400
9,400
Mobile application for GovQA
03- 140037
n/a
3,000
3,000
9335 Equipment revolving fund
3,000
3,000
GeoCortex Essentials or similar
03- 140038
n/a
28,000
28,000
9335 Equipment revolving fund
28,000
28,000
PaperCut Server Software ,
03- 140039
n/a
5,000
5,000
Page 1 Wednesday, January 15, 2014
Department Project# Priority 2014 2015 2016 2017 2018 Total
9335 Equipment revolving fund
5,000
5,000
UPS in Radio Room for City Hall, PD and radio
03- 140040
n/a
22,000
22,000
9335 Equipment revolving fund
22,000
22,000
Virtual Desktop Server
03- 140041
n/a
8,000
8,000
9335 Equipment revolving fund
8,000
8,000
SAN replacement (City Hall)
03- 150011
n/a
100;000
100,000
9335 Equipment revolving fund
100,000
100,000
Fire 2 (admin) Cisco 48 -port switches replace
03- 150012
n/a
12,400
12,400
9335 Equipment revolving fund
12,400
12,400
Fire 2 (admin) Cisco 24 -port switches replace
03- 150013
n/a
8,400
8,400
9335 Equipment revolving fund
8,400
8,400
Art House Cisco ASA 5550 replace
03- 150022
n/a
600
600
9335 Equipment revolving fund
600
600
Email archiving
03- 150033
n/a
17,000
17,000
9335 Equipment revolving fund
17;000
17,000
Wireless Access Points Fire Stations replace
03- 150035
We
8,000
8,000
9335 Equipment revolving fund
8,000
8,000
AnyConnect VPN licenses (50 seats)
03- 150036
n/a
6,200
6,200
9335 Equipment revolving fund
6,200
6,200
Maintenance switches Cisco 48 -port replace
03- 160014
n/a
12,400
12,400
9335 Equipment revolving fund
12,400
12,400
North Treatment Cisco 48 -port switches replace
03- 160015
n/a
18,600
18,600
1121 Water SystemR &R
18,600
18,600
Wireless Access Points Council Chambers replace
03- 160021
n/a
800
800
9335 Equipment revolving fund
800
800
Wireless Access Points Fire 2 replace
03- 160034
n/a
800
800
9335 Equipment revolving fund
800
800
48 port switches replace
03- 170016
n/a
18,600
18,600
9335 Equipment revolving fund
18,600
18,600
Wireless Controller replace
03- 170023
n/a
9,600
9,600
9335 Equipment revolving fund
9,600
9,600
24 port Switches replace
03- 170032
n/a
8,000
8,000
9335 Equipment revolving fund
8,000
8,000
Cisco ASA Firewall (Cityhall & Fire 2)
03- 180001
n/a
16,400
16,400
9335 Equipment revolving fund
16,400
16,400
Cisco 3560x - 48 port switches
03- 180002
n/a
6,000
6,000
9335 Equipment revolving fund
6,000
6,000
Cisco 3560x - 24 port switches
03- 180003
n/a
4,200
4,200
9335 Equipment revolving fund
4,200
4,200
Cisco 3750x switch - 48 port (Fire 2)
03- 180004
n/a
9,800
9,800
9335 Equipment revolving fund
9,800
9,800
03 Information Technology Total 176,000 185,000 32,600 66,200 36,400 496,200
08 Community Dev: Inspections
2004 Chevrolet truck ML (replace unit 504) 08- 140002 n/a 21,000 21,000
9335 Equipment revolving fund 21,000 21,000
2002 Chevrolet Truck JW (replace unit 509) 08- 140003 n/a 19,000 19,000
9335 Equipment revolving fund 19,000 19,000
Page 2 Wednesday, January 15, 2014
0
Department
Project#
Priority
2014
2015
2016
2017
2018
Total
(replace unit 505)
08- 160004
We
0
I
0
9335 Equipment revolving fund
0
0
08 Community Dev: Inspections Total
19,000
21,000
0
40,000
09 Communications
Eagan Room Upgrades
09- 140001
We
44,000
44,000
9701 PEG fees
44,000
44,000
Eagan Room Upgrades (part II)
09- 150001
n/a
32,000
32,000
9701 PEG fees
32,000
32,000
09- Gommunic- ations- T -otal
44,000 32,D.00
7fi4000
11 Police
2 Job assist vehicles replace (patrol)
11- 130002
n/a
72,000
72,000
9335 Equipment revolving fund
72,000
72,000
2 Job assist vehicles replace (detective)
11- 130005
n/a
48,000
27,000
50,000
125,000
9335 Equipment revolving fund
48,000
27,000
50,000
125;000
MDC (SQD computers)
11- 140011
n/a
203,000
203,000
9335 Equipment revolving fund
203,000
203,000
MDC (Fire computers)
11- 140012
n/a
49,000
49,000
9335 Equipment revolving fund
49,000
49,000
1 Job assit vehicle replace (supervisor)
11. 140016
n/a
36,000
40,000
40,000
38,000
154,000
9335 Equipment revolving fund
36,000
40,000
40,000
38,000
154,000
1 Job Assistance Vehicle (Unmarked Traffic))
11- 140017
n/a
35,000
35,000
9115 DWI forfeiture fund
35,000
35,000
Public Safety software(LOGIS)
11- 140018
n/a
65,000
65,000
65,000
65;000
65,000
325,000
9335 Equipment revolving fund
65,000
65,000
65,000
65,000
65,000
325,000
6 Job assist vehicles replace (patrol)
11- 150017
n/a
333,000
40,000
76;000
175,000
624,000
9335 Equipment revolving fund
333,000
40,000
76,000
175,000
624,000
1 Job assistance vehicle (CSO)
11- 160013
n/a
40,000
40,000
9335 Equipment revolving fund
40,000
40,000
1 Job assist vehicles replace (admin)
11- 160014
n/a
25,000
25,000
50,000
9335 Equipment revolving fund
25,000
25,000
50,000
Hand held radios
11- 160015
We
275,900
275,900
9335 Equipment revolving fund
275,900
275,900
Mobile radios
11- 160016
We
128,000
128,000
9335 Equipment revolving fund
128,000
128,000
Defibs
11- 170001
n/a
19,600
19,600
9335 Equipment revolving fund
19,600
19,600
11 Police Total
460,000
398,000
636,900
252,600
353,000
2,100,500
12 Fire LLJ
KNOX boxes replace
12- 140001
n/a
70,000
70,000
9335 Equipment revolving fund
70,000
70,000
Fire Engine 1993 replace (unit 1226 replace)
12- 150004
n/a
600,000
600,000
9346 Fire Apparatus Revolving
600,000
600,000
Battalion Chief Dodge Durango (unit 1227 replace)
12- 150009
n/a
30,000
30,000
9346 Fire Apparatus Revolving
30,000
30,000
Page 3 Wednesday, January 15, 2014
a9
Department Project# Priority 2014 2015 2016 2017 2018 Total
Fire Inspector Ford Escape (unit 1225 replace)
12- 160010
n/a 25,000
95,000
25,000
9346 Fire Apparatus Revolving
30,000 1,000,000
25,000
21 PW: Engineering
25,000
Chevrolet Pick up 1 ton (unit 1207 replace)
12- 170001
n/a
30,000
30,000
9346 Fire Apparatus Revolving
Inspection vehicle SUV (replace unit 102)
21- 140002
30,000
30,000
Platform ladder truck (unit 1212 replace)
12- 170008
n/a
0
0
9346 Fire Apparatus Revolving
0
0
0
Trade -in
0
GPS model unit replacement
0
0
100 ft Platform trk (unit 1212- replace in 2022)
12- 220001
n/a
1,000,000
1,000,000
9346 Fire Apparatus Revolving
1,000,000
1,000,000
12 Fire Total
95,000
600,000
30,000
30,000 1,000,000
1,755,000
21 PW: Engineering
Inspection vehicle SUV (replace unit 102)
21- 140002
n/a
0
0
9335 Equipment revolving fund
0
0
GPS model unit replacement
21- 150003
n/a
20,000
20,000
9335 Equipment revolving fund
20,000
20,000
New GPS base station
21- 160004
n/a
20,000
20,000
9335 Equipment revolving fund
20,000
20,000
Inspection Vehicle Van (Replace Unit 101)
21- 170005
n/a
25,000
25,000
9335 Equipment revolving fund
25,000
25,000
21 PVV: Engineering Total
0
20,000
20,000
25,000
65,000
22 PW: Streets
Tandem axle dump with plow (replace unit 125)
22- 140004
n/a
230,000
230,000
9335 Equipment revolving fund
230,000
230,000
Single axle dump (replace unit 110)
22- 140005
We
200,000
200,000
9335 Equipment revolving fund
200,000
200,000
Tractor Backhoe w/ Attachments (Unit 123)
22- 140008
n/a
155,000
155,000
9335 Equipment revolving fund
155,000
155,000
AVL System
22- 140009
n/a
17,500
17,500
9335 Equipment revolving fund
17,500
17,500
1 Ton Dump Truck with Plow (replace unit 113)
22- 150003
n/a
72,500
72,500
9335 Equipment revolving fund
72,500
72,500
1 -Ton roller (replace unit 130)
22- 150006
n/a
20,000
20,000
9335 Equipment revolving fund
20,000
20,000
SUV (replace unit 108)
22- 150008
nla
22,500
22,500
9335 Equipment revolving fund
22,500
22,500
1 -Ton dump truck w /plow (replace unit 114)
22- 150009
n/a
65,000
65,000
9335 Equipment revolving fund
65,000
65,000
Single Axle Dump (replace unit 148)
22- 150012
nla
200,000
200,000
9335 Equipment revolving fund
200,000
200,000
SUV /4x4 (replace unit 109)
22- 160010
n/a
25,000
25,000
9335 Equipment revolving fund
25,000
25,000
Loader with plow wing (replace unit 144)
22- 160011
n/a
250,000
250,000
9335 Equipment revolving fund
250,000
250,000
Tandem axle dump (replace unit 121)
22- 160013
n/a
230,000
230,000
9335 Equipment revolving fund
230,000
230,000
1 -Ton dump truck w /low (replace unit 127)
22- 160014
n/a
65,000
65,000
Page 4 N,ednesda)� Januav),15, 2014
Department Project# Priority 2014 2015 2016 2017 2018 Total
9335 Equipment revolving fund
65,000
65,000
Chipper (replace Unit 142) 22- 170015
n/a 35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Loader with Plow Wing (replace Unit 145) 22- 180016
n/a 275,000
275,000
9335 Equipment revolving fund
275,000
275,000
Pickup /44 (Replace Unit 149) 22- 180017
n/a 27,500
27,500
9335 Equipment revolving fund
27,500
27,500
22 PW: Streets Total
217,500 765,000 570,000 35,000 302,500
1,890,000
31 Parks
Toro GM 322D mower (replace unit 336)
31 -0048
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
Ford Taurus (replace unit 400)
31- 140002
n/a
25,000
25,000
9335 Equipment revolving fund
25,000
25,000
Chev 1 t 44 (replace unit 320)
31- 140003
n/a
50,000
50,000
9335 Equipment revolving fund
50,000
50,000
John Deere Tractor (replace unit 323)
31- 140006
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
Toro 4000 mower (replace unit 326)
31- 140007
n/a
51,700
51,700
9335 Equipment revolving fund
51,700
51,700
Toro 580 -D mower (replace unit 328)
31- 140008
n/a
110,000
110,000
9335 Equipment revolving fund
110,000
110,000
Toro 322D mower (replace unit 334)
31- 140009
n/a
34,000
34,000
9335 Equipment revolving fund
34,000
34,000
Hyundai striper (replace unit 341)
31- 140010
n/a
12,000
12,000
9335 Equipment revolving fund
12,000
12,000
Chev 2500 3/4 44 (replace unit 310)
31- 140044
n/a
32,000
32,000
9335 Equipment revolving fund
32,000
32,000
Chev 3500 1 t 44 (replace unit 319)
31- 140046
n/a
50,000
50,000
9335 Equipment revolving fund
50,000
50,000
Kubota 6800 tractor (replace unit 322)
31- 150011
n/a
50,000
50,000
9335 Equipment revolving fund
50,000
50,000
Toro GM 322D mower (replace unit 335)
31- 150013
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
Toro 580 -D mower (replace unit 329)
31- 150047
n/a
80,000
80,000
9335 Equipment revolving fund
80,000
80,000
Toro GM -322 mower (replace unit 338)
31- 150049
n/a
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
Dodge Grand Caravan (replace unit 300)
31- 150052
n/a
25,000
25,000
9335 Equipment revolving fund
25,000
25,000
Chev pickup (replace unit 303)
31- 160015
n/a
25,000
25,000
9335 Equipment revolving fund
25,000
25,000
Kawasaki truckster Mule (replace unit 343)
31- 160016
n/a
14,000
14,000
9335 Equipment revolving fund
14,000
14,000
Trash compactor (replace unit 314)
31- 160017
n/a
25,000
25,000
9335 Equipment revolving fund
25,000
25,000
Ford F4501 t 44 (replace unit 306)
31- 160020
n/a
48,000
48,000
9335 Equipment revolving fund
48,000
48,000
Page 5 Wednesday, Janucuy 15, 2014
��
Department Project# Priority 2014 2015 2016 2017 2018 Total
Ford /2500 3/44x4 (replace unit 307)
31- 160021
n/a
29,000
1,341,700
32 Parks/Forestry
29,000
9335 Equipment revolving fund
29,000
32- 140001
n/a
29,000
Chevy/W45001 t with compactor (replace unit 314)
31- 160022
n/a
35,000
68,000
68,000
35,000
9335 Equipment revolving fund
68,000
35,000
61 PW: Water
35,000
kawasaki truckster Mule (replace unit 348)
31- 160050
n/a
14,000
n/a
30,000
14,000
9335 Equipment revolving fund
14,000
30,000
Vehicle 201 112 Ton Pickup Replacement
14,000
Bobcat/S250 ckid -steer loader (replace unit 325)
31- 170012
We
9335 Equipment revolving fund
50,000
50,000
9335 Equipment revolving fund
Vehicle 205 112 Ton Pickup Replacement
61- 170014
n/a
50,000
20,000
50,000
Toro GM -322 mower (replace unit 337)
31- 170014
We
20,000
30,000
61- 180015
30,000
9335 Equipment revolving fund
28,000
9335 Equipment revolving fund
30,000
28,000
30,000
Smithco turf sweeper (replace unit 347)
31- 170018
n/a
25,000
25,000
9335 Equipment revolving fund
25,000
25,000
GMC 6500 Tanker (replace unit 315)
31- 170023
n/a
150,000
150,000
9335 Equipment revolving fund
150,000
150,000
Chev 15001/2 t 4x4 (replace unit 305)
31- 170024
n/a
25,000
25,000
9335 Equipment revolving fund
25,000
25,000
Chev2500 3/4 t 4 (replace unit 309)
31- 170043
n/a
32,000
32,000
9335 Equipment revolving fund
32,000
32,000
Kawasaki truckster Mule (replace unit 346)
31- 170051
n/a
15,000
15,000
9335 Equipment revolving fund
15,000
15,000
Chevy /2500 3/4 Ton 4x4 (replace unit 316)
31- 180020
We
30,000
30,000
9335 Equipment revolving fund
30,000
30,000
Chevy 2500 314 ton pickup (replace unit 350)
31- 180021
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Toro 328D (44) replace unit 333
31- 180022
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Toro /328 -D (44) (replace unit 339)
31- 180023
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Morbark MI 5R (replace unit 344)
31- 180024
n/a
35,000
35,000
9335 Equipment revolving fund
35,000
35,000
Kawasaki Mule 3000 (replace unit 345)
31- 180025
We
15,000
15,000
9335 Equipment revolving fund
15,000
15,000
31 Parks Total
270,700 339,000 220,000 327,000 185,000
1,341,700
32 Parks/Forestry
2002 Ford F550 (replace unit 304)
32- 140001
n/a
68,000
68,000
9335 Equipment revolving fund
68,000
68,000
32 Parks/Forestry Total
68,000
68,000
61 PW: Water
Vehicle 222 - Trailer and generator- replacement
61- 140011
n/a
30,000
30,000
1115 Utility Fund - Operations
30,000
30,000
Vehicle 201 112 Ton Pickup Replacement
61- 160013
We
20,000
20,000
9335 Equipment revolving fund
20,000
20,000
Vehicle 205 112 Ton Pickup Replacement
61- 170014
n/a
20,000
20,000
9335 Equipment revolving fund
20,000
20,000
Vehicle 203 Location Van Replacement
61- 180015
n/a
28,000
28,000
9335 Equipment revolving fund
28,000
28,000
Page 6 Wednesday, Janztmy 15, 2014
3o
Department
Project#
Priority
2014
2015
2016
2017
2018
Total
61 PW: Water Total
30,000
20,000
20,000
28,000
98,000
62 PW: Sanitary Sewer
Vehicle #215 - 3/4 ton 4x4 reg cab replace
62- 140004
n/a
65,000
65,000
1115 UtllltyFund - Operations
60,100
60,100
Trade -in
4,900
4,900
Vehicle #223 - 8" sewer pump replacement
62- 150005
n/a
60,000
60,000
1115 Utility Fund - Operations
60,000
60,000
Vehicle #221 -1/2 t reg cab 44 w /plow replace
62- 160005
n/a
35,000
35,000
1115 Utility Fund - Operations
30,100
30,100
---Trade-in
"900
1,900-
Vehicle 209 3/4 Ton Pickup Replacement
62- 170006
n/a
23,000
23,000
9335 Equipment revolving fund
23,000
23,000
Vehicle 210 3/4 Ton Pickup Replacement
62- 170007
n/a
23,000
23,000
9335 Equipment revolving fund
23,000
23,000
Vehicle 218 JetterNactor
62- 180008
n/a
100,000
100,000
9335 Equipment revolving fund
100,000
100,000
62 PW: Sanitary Sewer Total
100,000
60,000
46,000
100,000
306,000
65 PW: Water Quality
Street Sweeper (mechanical) replacement
65- 140001
n/a
180,000
180,000
200,000
560;000
1115 Utility Fund - Operations
180,000
180,000
200,000
560,000
Vehicle #371 - 4x4 SUV replacement
65- 180003
n/a
25,000
25,000
1115 Utility Fund - Operations
25,000
25,000
65 PW: Water Quality Total
180,000
180,000
200,000
25,000
585,000
GRAND TOTAL
1,660,200
2,420,000
1,709,500
1,001,800
2,029,900
8,821,400
Page 7 Wednesday, Januar3, 15, 2014
31
Agenda Information Memo
January 21, 2014 Eagan City Council
G. Approve the 2014 -2018 General Facilities Renewal & Replacement Capital
Improvement Plan and the 2014 budget
ACTION TO BE CONSIDERED:
To approve the 2014 -2018 General Facilities Renewal & Replacement (R &R) Capital
Improvement Plan (CIP) and the 2014 budget within that plan
FACTS:
• The General Facilities Renewal & Replacement Fund was created in 1999 for the purpose
of providing resources for renewal and replacement of general facilities, primarily non -
enterprise fund infrastructure. Major renewal and replacement items such as roofs,
parking lot improvements, and grounds enhancements are cyclical in nature and create
budgeting problems when inserted into the annual operating budgets.
• The General Facilities R &R CIP incorporates all projects /improvements of this nature
and has used a tax levy as well as Enterprise revenues as funding sources. Development
of this CIP allows for a more systematic and City -wide approach to timing and
coordination of these improvements.
• The first year of this CIP (2014) is approved as a budget with the four out years (2015-
2018) being approved only as a general plan.
• The 2014 levy allocated to the General Facilities R &R fund is $316,530. Proposed
expenditures for 2014 from the General Facilities R &R fiend total $247,000. An
additional $200,000 for a roof replacement at the Civic Arena will be paid for out of the
Civic Arena Fund, bringing the total 2014 Facilities R &R CIP to $447,000.
• The R &R CIP budget for 2014 includes $36,400 for required safety improvements
pursuant to a recent OSHA audit.
• The fund balance in the General Facilities R &R fund at the end of 2014 is projected to be
$726,000. The fiend balance at the end of the five -year plan is projected to be $173,000.
ATTACHMENTS:
• Attached on pages 33 through 39 is the Project and Funding Sources report
summarizing the 2014 -2018 .proposed R &R expenditures.
3c)L
City of Eagan, Minnesota
Capital Plan: Facilities Renewal and Replacement
2014 thru 2018
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2014 2015 2016 2017 2018 Total
11 Police
Carpeting for police 11- 130007 n/a 0 0 0 0 0
9336 Facilities R &R Fund 0 0 0 0 0
11 Police Total
33 Government Bldgs.
City property assessments
33- 140001
9336 Facilities R &R Fund
CH and Police Energy Management System replace
33- 140002
9336 Facilities R &R Fund
CH - B roof 1995 replacement
33- 140011
9336 Facilities R &R Fund
CH - C roof 1995 replacement
33- 140012
9336 Facilities R &R Fund
CA - A roof 1995 replacement
33- 140013
9221 Civic Arena
CA - B roof 1998 replacement
33- 140014
9221 Civic Arena
Police Station A 1995 roof replacement
33- 140017
9336 Facilities R &R Fund
Police Station B 1996 roof replacement
33- 140018
9336 Facilities R &R Fund
Police Station C 1996 roof replacement
33- 140019
9336 Facilities R &R Fund
Police Station D 1995 roof repair
33- 140020
9336 Facilities R &R Fund
Well 12 roof replacement
33- 140022
9336 Facilities R &R Fund
Hbay garage air CMF
33- 140027
9336 Facilities R &R Fund
Water heater Police
33- 140028
9336 Facilities R &R Fund
Water heater FS1
33- 140029
9336 Facilities R &R Fund
Carpet Eagan Room CH
33- 140030
9336 Facilities R &R Fund
Carpet Lunch Room CH
33- 140031
9336 Facilities R &R Fund
Cover ext mat storage bins CMF
33- 140032
9336 Facilities R &R Fund
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
0 0 0 0 0
70,000
70,000
0
0
0
0
0
0
200,000
200,000
0
0
0
0
0
0
0
0
0
0
0
0
70,000 70,000 70,000 70,000
70,000 70,000 70,000 70,000
80,000
80,000
6,000
6,000
4,000
4,000
0
0
0
0
12,000
12,000
Page 1
�3
350,000
350,000
0
0
0
0
0
0
200,000
200,000
0
0
0
0
0
0
0
0
0
0
0
0
80,000
80,000
6,000
6,000
4,000
4,000
0
0
0
0
12,000
12,000
Thursday, January 16, 2014
Department Project# Priority 2014 2015 2016 2017 2018 Total
Carpet Goat Hill
33- 140033
nla
3,600
3,600
9336 Facilities R &R Fund
3;600
3,600
Carpet Rahn Park
33- 140034
n/a
3,300
3,300
9336 Facilities R &R Fund
3,300
3,300
Upgrade damaged siding CMF
33- 140035
n/a
8,000
8,000
9336 Facilities R &R Fund
8,000
8,000
Repl high -bay olh door open CMF
33- 140036
n/a
11,500
11,500
9336 Facilities R &R Fund
11,500
11,500
Repl Lobby furn 1/2 fir CH
33- 140037
n/a
6,000
6,000
9336 Facilities R &R Fund
6,000
6,000
Space needs consultant Police /CH
33- 140038
n/a
25,000
25,000
9336 Facilities R &R Fund
25,000
25,000
Uninterrupted power s PD /CH
33- 140039
n/a
0
0
9336 Facilities R &R Fund
0
0
Repair salt storage shed CMF
33- 140040
n/a
15,000
15,000
9336 Facilities R &R Fund
15,000
15,000
Ashbury4ake parks well roof replace Utilities
33- 140041
n/a
5,000
5,000
1115 Utility Fund - Operations
5,000
5,000
Railing at o/h storage CA
33- 140043
n/a
10,000
10,000
9336 Facilities R &R Fund
10,000
10,000
Skate sharpening vac system CA
33- 140044
n/a
4,000
4,000
9336 Facilities R &R Fund
4,000
4,000
Barriers around ice pits CA
33- 140045
nla
1,500
1,500
9336 Facilities R &R Fund
1,500
1,500
7- safety shut off cords CMF
33- 140046
n/a
1,300
1,300
9336 Facilities R &R Fund
1,300
1,300
12 -GFI outlets CMF
33- 140047
n/a
1,200
1,200
9336 Facilities R &R Fund
1,200
1,200
Chemical storage cabinet CMF
33- 140048
n/a
800
800
9336 Facilities R &R Fund
800
800
Replace outlet boxes CA
33- 140049
n/a
400
400
9336 Facilities R &R Fund
400
400
Covers for electric outlets CA
33- 140050
n/a
300
300
9336 Facilities R &R Fund
300
300
Install eye wash station CA
33- 140051
n/a
200
200
9336 Facilities R &R Fund
200
200
New bench grinder CA
33- 140052
n/a
0
0
9336 Facilities R &R Fund
0
0
Motion sensor lights /fan CMF restroom
33- 140053
n/a
3,600
3,600
9336 Facilities R &R Fund
3,600
3,600
Upper w. gate opener repl CMF
33- 140054
n/a
5,000
5,000
9336 Facilities R &R Fund
5,000
5,000
Replace drinking fountain CMF
33- 140055
n/a
1,500
1,500
9336 Facilities R &R Fund
1,500
1,500
Bollard safety sleeves CMF
33- 140056
n/a
1,000
1,000
9336 Facilities R &R Fund
1,000
1,000
Lunch room tables CH
33- 140057
n/a
3,000
3,000
9336 Facilities R &R Fund
3,000
3,000
Facility cameras (squad rm) PD
33- 140058
n/a
4,000
4,000
Page 2 Thursday, January 16, 2014
Department
Project#
Priority
2014
2015 2016 2017 2018
Total
9336 Facilities R &R Fund
4,000
4,000
Partitions (records) PD
33- 140059
n/a
0
0
9336 Facilities R &R Fund
0
0
Cell phone BDA IT
33- 140060
n/a
40,000
40,000
9336 Facilities R &R Fund
40,000
40,000
Replace AN equip to dig IT
33- 140061
n/a
8,000
8;000
9336 Facilities R &R Fund
8,000
8,000
Water refill stations PD /CH
33- 140062
n/a
2,500
2,500
9336 Facilities R &R Fund
2,500
2,500
Police EOC chairs PD
33- 140063
n/a
12,000
12,000
9336 Facilities R &R Fund
12,000
12,000
Paint ext walls / doors CMF
33- 140064
n/a
10,000
10,000
9336 Facilities R &R Fund
10,000
10,000
Rapt mens lockr rm shwr CMF
33- 140065
n/a
800
800
9336 Facilities R &R Fund
800
800
LED - parking lot lights OF
33- 140066
n/a
15,000
15,000
9336 Facilities R &R Fund
15,000
15,000
Repl cent hallway door /firm CMF
33- 140067
n/a
1,000
1,000
9336 Facilities R &R Fund
1,000
1,000
Addl shop storage l add elec CMF
33- 140068
n/a
3,900
1,100
5,000
9336 Facilities R &R Fund
3,900
1,100
5,000
Chemical storage cabinet CA
33- 140069
n/a
800
800
9336 Facilities R &R Fund
800
800
Chemical storage cabinet CB
33- 140070
n/a
800
800
9336 Facilities R &R Fund
800
800
Chemical storage cabinet Police
33- 140071
n/a
800
800
9336 Facilities R &R Fund
800
800
Chemical storage cabinet CH
33- 140072
n/a
800
800
9336 Facilities R &R Fund
800
800
Install eye wash station FS 3/4/2
33- 140073
n/a
600
600
9336 Facilities R &R Fund
600
600
Install eye wash stations (2) CB
33- 140074
n/a
400
400
9336 Facilities R &R Fund
400
400
Attic Ladder hand rails CB
33- 140075
n/a
500
500
9336 Facilities R &R Fund
500
500
Attic railings - 42" high CB
33- 140076
n/a
4,000
4,000
9336 Facilities R &R Fund
4,000
4,000
Emergency light replacement CH
33- 140077
n/a
5,000
5,000
9336 Facilities R &R Fund
5,000
5,000
Misc GFI /electrical work (all buildings)
33- 140078
n/a
3,000
3,000
9336 Facilities R &R Fund
3,000
3,000
CA - Al roof 1995 replacement
33- 150015
n/a
0
0
9336 Facilities R &R Fund
0
0
CA - C roof 1996 replacement
33- 150016
n/a
150,000
150,000
9221 Civic Arena
150,000
150,000
Boiler #1 (1983) City Hall
33- 150026
n/a
25,000
25,000
9336 Facilities R &R Fund
25,000
25,000
HVAC RTU #1, 2 FS4 - 2
33- 150033
n/a
20,000
20,000
9336 Facilities R &R Fund
20,000
20,000
Page 3 Thursday, Janum7, 16, 2014
�
Department
Project#
Priority 2014
2015
2016
2017 2018
Total
Water Heater FS4 -1
33- 150036
n/a
4,000
4,000
9336 Facilities R &R Fund
4,000
4,000
Furnace CMF -1
33- 150039
n/a
9,000
9,000
9336 Facilities R &R Fund
9,000
9,000
Carpet CH Lower level
33- 150042
n/a
80,000
80,000
9336 Facilities R &R Fund
80,000
80,000
Carpet Police Lower level
33- 150044
n/a
47,000
47,000
9336 Facilities R &R Fund
47,000
47,000
Lighting CH, FS1, FS3, FS5
33- 150046
nla
11,000
11,000
9336 Facilities R &R Fund
11,000
11,000
Bldg modif- paint/stain OF
33- 150047
n/a
30,000
30,000
9336 Facilities R &R Fund
30,000
30,000
Air compressor
33- 150048
n/a
3,000
3,000
9336 Facilities R &R Fund
3,000
3,000
Saft Storage A &B 1990 roof replacement
33- 160021
n/a
87,000
87,000
9336 Facilities R &R Fund
87,000
87,000
HVAC RTU #3 CH
33- 160034
n/a
40,000
40,000
9336 Facilities R &R Fund
40,000
40,000
Water Heater CH -1, FS3 -1, CMF -1
33- 160037
n/a
11,000
11,000
9336 Facilities R &R Fund
11,000
11,000
Furnace CMF -1
33- 160040
n/a
9,000
9,000
9336 Facilities R &R Fund
9,000
9,000
Carpet CH Upper level
33- 160043
n/a
92,000
92,000
9336 Facilities R &R Fund
92,000
92,000
Carpet Police Upper level
33- 160045
We
57,000
57,000
9336 Facilities R &R Fund
57,000
57,000
Council chairs
33- 160049
n/a
15,000
15;000
9336 Facilities R &R Fund
15,000
15,000
Water Softener Police -1, CH -1
33- 160051
n/a
20,000
20,000
9336 Facilities R &R Fund
20,000
20,000
Carpet CH (Eagan and lunch Rms) CH
33- 160052
n/a
13,000
13,000
9336 Facilities R &R Fund
13,000
13,000
Fire station 1 remodel
33- 160053
n/a
100,000
100,000
9336 Facilities R &R Fund
100,000
100,000
C 1995 Roof replace (City Hall)
33- 160054
n/a
42,500
42,500
9336 Facilities R &R Fund
42,500
42,500
D 1995 Roof replace Police
33- 160055
n/a
175,000
175,000
9336 Facilities R &R Fund
175,000
175,000
Cold Storage A 1997 roof replacement
33- 170023
n/a
254,600
254,600
9336 Facilities R &R Fund
254,600
254,600
HVAC FS5 - 2
33- 170035
n/a 20,000
20,000
9336 Facilities R &R Fund
20,000
20,000
Water Softener FS1 -1
33- 170038
n/a
5,000
5,000
9336 Facilities R &R Fund
5,000
5,000
Furnace FS5 -1
33- 170041
n/a
0
0
9336 Facilities R &R Fund
0
0
FS4 remodel
33- 170050
n/a
100,000
100,000
9336 Facilities R &R Fund
100,000
100,000
HVAC RTU# 8 CH
33- 180001
n/a
40,000
40,000
Page 4 Thursday, Januaq 16, 2014
IN
Department Project# Priority 2014 2015 2016 2017 2018 Total
9336 Facilities R &R Fund
40,000
40,000
Water Softener FS3 -1
33- 180002
nla
5,000
5,000
9336 FacilitiesR &R Fund
5,000
5,000
Furnace FS3
33- 180003
nla
8,000
8,000
9336 Facilities R &R Fund
8,000
8,000
Furnace /AC #2 CMF
33- 180004
nla
9,000
9,000
9336 Facilities R &R Fund
9,000
9,000
Fire station 5 remodel
33- 180005
nla
100,000
100,000
9336 Facilities R &R Fund
100,000
100,000
Fire station 1 roof replace
33- 180006
nla
54,000
54,000
9336 Facilities R &R Fund
54,000
54,000
33 Government Bldgs. Total
447,000 620,200 731,500 429,600 286,000
2,514,300
GRAND TOTAL 447,000 620,200 731,500 429,600 286,000 2,514,300
Page 5 Thursday, January 16, 2014
11
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
H. ADOPT A RESOLUTION ACCEPTING A $500.00 DONATION
FROM BLUE CROSS BLUE SHIELD MN
ACTION TO BE CONSIDERED: Adopt a Resolution accepting a $500.00 donation from
Blue Cross Blue Shield MN that will be used for the Adopt -A- Street Program.
FACTS:
• Blue Cross Blue Shield MN has donated $500.00 to the Transportation Operations Division
to be used for the Adopt -A- Street Program.
• Adopt -A- Street is a public service program for volunteers who are interested in cleaning up
Eagan's streets and thoroughfares. It is an excellent way for residents and organizations to
make a personal contribution to the community.
• The Adopt -A- Street groups agree to a minimum two -year commitment. They select a segment
of street at least one mile in length and pick up litter at least three times per year. The City
provides visibility vests, trash bags, safety information and will remove filled trash bags from
the roadside.
• As an option, the City will install up to two 24" by 30" signs (if purchased by the group) to
recognize the organization's cleanup efforts.
• The Transportation Operations Division seeks authorization to accept this donation of
$500.00 and adjust line item 2271.6220 in the Transportation Operations budget.
ATTACHMENT:
• Resolution, page
IN
CITY OF EAGAN
RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN
Blue Cross Blue Shield MN
WHEREAS, the City Council of the City of Eagan encourages public donations to help
defray the costs to the general public of providing services in Eagan; and
WHEREAS, Blue Cross Blue Shield MN has presented the Transportation Operations
Division with a donation in the amount of $500.00 for the Adopt -A- Street Program; and
WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real of
personal property be accepted only with the adoption of a resolution approved by two - thirds of
the members of the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County,
Minnesota, that the donation is hereby accepted for use by the City; and an adjustment is made to
line item 2271.6220 in the transportation operations 2014 budget;
BE IT FURTHER RESOLVED that the City sincerely thanks Blue Cross Blue Shield MN
for the gracious and generous donation.
ADOPTED this 21St day of January, 2014
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated: January 21, 2014
CITY OF EAGAN
CITY COUNCIL
By:
Its Mayor
Attest:
Its Clerk
CERTIFICATION
I, Christina Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do
hereby certify that the foregoing resolution was duly passed and adopted by the City Council of
the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 21St
day of January, 2014.
Christina M. Scipioni, City Clerk
�9
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
I. CONTRACT 14 -05, CLIFF ROAD BOOSTER STATION
PUMP ADDITION
ACTION TO BE CONSIDERED: Receive the bids and award Contract 14 -05 (Cliff
Road Booster Station - Pump Addition) to Minger Construction, Inc. in the base bid
amount of $45,250.00 and authorize the Mayor and City Clerk to execute all related
documents.
FACTS:
• The City of Eagan's water distribution system incorporates five different pressure
zones due to the change in elevation from the lowest point along the Minnesota River
to the highest elevations in the southern portion of the city. These different pressure
zones help to insure that all properties have adequate water pressure for all their basic
needs.
• In 2012, a booster station (Cliff Road Booster Station) and a pressure sustaining
station, with related system piping and controls, were installed creating the fifth
pressure zone (Ultra -High Pressure Zone) for the water distribution system located
primarily east of Pilot Knob Road and south of Cliff Road.
• The Cliff Road Booster Station was planned and constructed with a planned pump
expansion once the Parkview Golf Course began to develop.
• With the relatively quick development of the Dakota Path neighborhood (the old
Parkview Golf Course), the final pump should be installed to assure the pressure zone
water demand and operating pressures can be met (as defined in the 2012 Ultra -High
Pressure Zone Feasibility Study) for all three neighborhoods (Fairway Hills, Dakota
Path, and Park Cliff).
• On January 7, 2014, the City Council approved Project 1144 providing for these
pump improvements.
• Three bid proposals were received (see attached summary). The low bid is 30%
below the Engineers estimate of $65,000.
• All bids have been reviewed for compliance with the bid specifications and accuracy
on unit price extensions and summations. The low bid of $45,250.00 from Minger
Construction has been reviewed by Public Works staff and found to be in order for
favorable Council action.
ATTACHMENTS:
• Bid Summary Tabulation, page
40
BID SUMMARY
CLIFF ROAD BOOSTER STATION PUMP ADDITION
CITY PROJECT NO. 1144
CITY CONTRACT NO. 14 -05
Estimate: $65,000
Total
Contractors Base Bid
Minger Construction Inc.
$45,250
Magney Construction Inc.
$59,000
Municipal Builders Inc.
$75,800
Over /Under
Estimate
-30%
-9%
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Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
J. WHISPERING WOODS
EASEMENT VACATION
ACTION TO BE CONSIDERED: Receive the petition to vacate a portion of a public
drainage and utility easement located on Lot 6, Block 1, Whispering Woods and schedule
a public hearing to be held on February 18, 2014.
FACTS:
• On December 31, 2013, City staff received a petition from Mr. Mark Bents, 4808
Slater Court (Lot 6, Block 1 Whispering Woods), requesting the vacation of a portion
of an existing drainage and utility easement on his single- family residential property,
located south of Cliff Road and east of Slater Road in southwest Eagan.
• The drainage & utility easement was dedicated with the Whispering Woods plat in
1985, and is a standard easement located along rear lot lines throughout the plat.
• The purpose of the vacation is to reduce the size of the drainage & utility easement to
allow for the future planned construction of a shed by the property owner.
• Notices for a public hearing will be published in the legal newspaper and sent to all
potentially affected and /or interested parties for comment prior to the scheduled
public hearing.
ATTACHMENTS: ��
• Legal Description, graphic, page
• Location Map, page .
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Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
K. DAKOTA PATH
EASEMENT VACATION
ACTION TO BE CONSIDERED: Receive the petition to vacate portions of public
drainage and utility easements located on Lots 1 through 6, Block 3, Dakota Path and
schedule a public hearing to be held on February 18, 2014.
FACTS:
• On January 10, 2014, City staff received a petition from Mr. James R. Slaikey, D.R.
Horton, requesting the vacation of existing drainage and utility easements on Lots 1
through 6, Block 3, Dakota Path. The parcels are located south of Cliff Road and east
of Pilot Knob Road in south - central Eagan.
• With the recent platting of the Dakota Path development in 2013, drainage & utility
easements were dedicated over a constructed storm water basin. The easements
dedicated covered more property than necessary for storm water management and
maintenance purposes.
• The purpose of the vacations is to reduce the size of the drainage & utility easements
to properly accommodate the actual storm water management and maintenance
purposes. The vacations will also allow for the future planned construction of house
decks, with footings, on these lots.
• Notices for a public hearing will be published in the legal newspaper and sent to all
potentially affected and /or interested parties for comment prior to the scheduled
public hearing.
ATTACHMENTS:
• Legal Description, graphic, page 40
• Location Map, page LM
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UkUSERS\ENGINEEMEasemenl Vacation Graphics \Dakota Path
Lots 1 -6, Block 3, Dakota Path Fig. 1
City of Eap Vacation of Drainage & Utility Easement
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that I am a duly Licensed Land Surveyor under the laws of the State DI'Minnesotti,
Dated this 0 day of January, 2014,
t-111
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
L. CONTRACT 13 -22, LARGE WATER METER TESTING
ACTION TO BE CONSIDERED: Approve the final payment for Contract 13 -22 (Large
Water Meter Testing) to M.E. Simpson Company Inc., in the amount of $14,800.00, and accept
the improvements for perpetual City maintenance subject to warranty provisions.
FACTS:
• The City of Eagan has over 18,000 water meters throughout the city. Sixty -three of those
meters are considered large (3 -inch diameter or larger) and account for about 11% of the
annual water use and over $520,000 of revenue.
• The percentage of unaccounted water (through inaccurate meter reading and general loss) has
been rising the past few years and is approaching a Department of Natural Resources trigger
point, raising concerns.
• To address the lost water and revenue, Utilities staff have begun a routine meter change out
program and proposed this inspection, testing, calibration, and evaluation program for large
meters.
• Contract 13 -22 included the inspection, testing, calibration, and evaluation of large (3 -inch
pipe diameter or larger) meters primarily found in industrial operations within the City. The
project helped identify inaccurate meters or meter readings, calibrate inaccurate meters, and
inspect water meter settings and potential backflow issues.
• Of the 65 meters tested:
o 8 failed, were considered obsolete, and required replacement (no parts available)
o 5 failed and required replacement because plumbing or building obstructions
o 3 failed, were repaired, and now operate within specification
o 7 required some sort of non -meter repair and retesting
o 42 were operating within specification
• The 16 failed meters are estimated to account for a 24 million gallon annual water loss and
$35,000 of associated revenue loss making the payback for the program approximately one
year.
• These improvements have been completed, inspected by representatives of the Public Works
Department, and found to be in order for favorable Council action of final payment and
acceptance for perpetual maintenance subject to warranty provisions.
Agenda Information Memo
January 21, 2014 City Council Meeting
M. CONTRACT 14-10,2014
CITY -WIDE SANITARY SEWER LINING
ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract 14 -10
(2014 City -wide Sanitary Sewer - I &I Reduction) and authorize the advertisement for a bid
opening to be held at 11:00 a.m. on Wednesday, February 5, 2014, at the Utility Building,
located at 3419 Coachman Point, Eagan MN 55122.
FACTS:
• Contract 14 -10 provides for the rehabilitation of public sanitary sewer through lining
improvements of about 7,269 linear feet of existing pipe in various areas within the City as
was included as part of the Sanitary Sewer Operations and Facilities portion of the Council
approved 2014 -2018 Capital Improvement Program (CIP).
• All of the construction activity for said improvements has been designed to occur within
existing public right -of -way or easements.
• The plans and specifications have been completed and are being presented to the City
Council for their approval and authorization of the advertisement for bids.
• All bid advertisement notices will be published in the legal newspaper informing contractors
of the bid.
ATTACHMENTS:
• Location Map, page J
0 2014 Sanitary Sewer Lining N
Z
LLJ W E
CItv of Evan (' 2014 (7,269 ft)
Map Date: Date: 1/16/2014 J� v
Prepared by: City of Eagan Department of Public Works 1 in = 1 miles
Document Path: L:\USERS\PUBWORKS \Projects \Utilities\ Sanitary_ Sewer\ Maintenance\ Lining \Council Proposed Lining8x11.mxd
Mv
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
N. CONTRACT NO. 14 -11, SANITARY SEWER IMPROVEMENTS
INFLOW & INFILTRATION MITIGATION, PART 1
ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract No. 14 -11
(City -Wide Inflow & Infiltration Mitigation, Part I - Sanitary Sewer Improvements) and authorize
the advertisement for a bid opening to be held at 11:30 a.m. on Wednesday, February 5, 2014.
FACTS:
• In cooperation with the Metropolitan Council Environmental Services (MCES), the City has
made improvements to the sanitary sewer system over the past seven years to mitigate the
effects of inflow and infiltration.
• On February 5, 2013, the City Council approved an agreement with the Metropolitan Council
for a Municipal Publicly Owned Infrastructure Inflow & Infiltration Grant Program. The
agreement qualified Eagan for approximately $130,000 of matching funds for capital
improvements to the public sanitary sewer system to reduce the amount of inflow and
infiltration to the MCES disposal system. The identified improvements must be completed by
June 30, 2014.
• The proposed inflow and infiltration mitigation improvements are in accordance with the
agreement for the grant program. The City is responsible to complete all of the referenced
work and submit proof of completion for reimbursement from MCES.
• Contract No. 14 -11 provides for the installation of internal manhole seals to eliminate run off
in roadways and right of ways (36 total seals).
• All of the construction activity for said improvements has been designed to occur within
existing public right -of -way or easements.
• The plans and specifications have been completed and are being presented to the City
Council for their approval and authorization of the advertisement for bids.
ATTACHMENTS:
• Location Map, page 5a .
51
City of Eapfl LzL,
LLII
2014 Chimney Seal Manholes
• 2014 Chimney Seal Manholes (36)
City ROW
Map Date: Date: 1/16/2014
Prepared by: City of Eagan Department of Public Works
Document Path: LAUSERS\PUBWORKS\ Projects \Utilities\ Sanitary_ Sewer\ Maintenance\ Lining \Council Proposed Lining8x11.mxd
5a
N
W E
S
1 in = 1 miles
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
O. CONTRACT NO. 14 -12, SANITARY SEWER IMPROVEMENTS
INFLOW & INFILTRATION MITIGATION, PART 2
ACTION TO BE CONSIDERED: Approve the plans and specifications for Contract No. 14 -12
(City -Wide Inflow & Infiltration Mitigation, Part 2 - Sanitary Sewer Improvements) and authorize
the advertisement for a bid opening to be held at 12:00 p.m. on Wednesday, February 5, 2014.
FACTS:
• In cooperation with the Metropolitan Council Environmental Services (MCES), the City has
made improvements to the sanitary sewer system over the past seven years to mitigate the
effects of inflow and infiltration.
• On February 5, 2013, the City Council approved an agreement with the Metropolitan Council
for a Municipal Publicly Owned Infrastructure Inflow & Infiltration Grant Program. The
agreement qualified Eagan for approximately $130,000 of matching funds for capital
improvements to the public sanitary sewer system to reduce the amount of inflow and
infiltration to the MCES disposal system. The identified improvements must be completed by
June 30, 2014.
• The proposed inflow and infiltration mitigation improvements are in accordance with the
agreement for the grant program. The City is responsible to complete all of the referenced
work and submit proof of completion for reimbursement from MCES.
• Contract No. 14 -12 provides for the raising and repair of 2 manholes to eliminate run off and
submerging, remove all root penetration, and rebuild critical elements of the structure.
• All of the construction activity for said improvements has been designed to occur within
existing public right -of -way or easements.
• The plans and specifications have been completed and are being presented to the City
Council for their approval and authorization of the advertisement for bids.
ATTACHMENTS:
• Location Map, page 51-1
53
2014 Sanitary Manhole N
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Z Raise and Rebuild
LLJ
W E
City of Wan 0 A 2014 Manholes (2)
Map Date: Date: 1/16/2014 J�
Prepared by: City of Eagan Department of Public Works 1 in = 1 miles
Document Path: L:\USERS\PUBWORKS\ Projects \Utilities \Sanitary_SeweA Maintenance\ Lining \Council Proposed Lin! ng8x11.mxd
E4
Agenda Information Memo
January 21, 2014, Eagan City Council Meeting
CONSENT AGENDA:
P. Adopt a resolution accepting a donation from the Eagan Citizen's Crime Prevention
Association and authorize a corresponding budget adjustment.
ACTION TO BE CONSIDERED:
Adopt a resolution accepting a $1000.00 donation from the Eagan Citizen's Crime
Prevention Association that will help support the police department's canine program.
FACTS:
• The Eagan Citizen's Crime Prevention Association is forwarding a $1000.00
donation to support the department's canine program.
• The police department seeks authorization to accept this donation where a
corresponding budget adjustment will need to line item # 1104 -6220 in the
department's 2014 budget.
ATTACHMENTS
Resolution on page 5�P
55
CITY OF EAGAN
RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN
Eagan Citizen's Crime Prevention Association
WHEREAS, the City Council of the City of Eagan encourages public donations
to help defray the costs to the general public of providing services in Eagan; and
WHEREAS, the Eagan Citizen's Crime Prevention Association has presented
the police department with a donation in the amount of $1,000. The funds will be used to
support the police department's canine program.
WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by
two - thirds of the members of the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan,
Dakota County, Minnesota, that the donation is hereby accepted for use by the City, and
an adjustment is made to line item ## 1104 -6220 in the police department's 2014 budget;
BE IT FURTHER RESOLVED, that the City sincerely thanks the Eagan
Citizen's Crime Prevention Association for the gracious and generous donation.
ADOPTED this 215' day of January, 2014.
Motion by:
Seconded by:
Those in Favor:
Those Against:
Date:
ISO
CITY OF EAGAN
CITY COUNCIL
By:
It's Mayor
Attest:
It's Clerk
Agenda Memo
April 2 City Council Meeting
R. APPROVE a Resolution to accept donations for Market Fest from Think Bank and
Dakota County Library.
ACTION TO BE CONSIDERED:
To approve a resolution to accept donations for Market Fest from Think Bank ($7,500) and
Dakota County Library ($750) and to authorize the necessary budget adjustment.
FACTS:
• The Market Fest 2014 season is planned and ready to provide a farmers market, artisan
market, food and music for the community to enjoy every Wednesday evening from June
through September.
• Donation dollars were budgeted for 2014 to allow this free community program to be hosted
by interested local partners.
• The following partners are willing to donate cash for Market Fest as outlined below:
• Think Bank - $7,500
• Dakota County Library - $750
• By approving these donations the 2014 Recreation budget would receive a corresponding
budget adjustment reflecting the cash donations of:
■ $7,500 to budget line item 3061 -4663 (Think Bank).
■ 750 to budget line item 3061 -4663 (Dakota County Library).
ATTACHMENTS:
• Resolution on Page 5g
59
CITY OF EAGAN
RESOLUTION
TO ACCEPT CASH DONATIONS FROM
GENISYS CREDIT UNION
WHEREAS, Eagan Parks and Recreation offers several community wide programs and events
during the year that offer volunteer and partnership opportunities; and
WHEREAS, Think Bank and Dakota County Library, have expressed an interest in partnering
with Eagan Parks & Recreation to support the Eagan Market Fest event; and
WHEREAS, Think Bank has offered to donate $7,500 in cash and Dakota County Library has
offered to donate $750 in cash to support Eagan Market Fest; and
NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the
$7,500 cash donation from Think Bank and $750 cash donation from Dakota County Library to support
the 2014 Eagan Market Fest.
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated
CITY OF EAGAN
CITY COUNCIL
By:
Mayor
Attest:
City Clerk
CERTIFICATION
I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby
certify that the foregoing resolution was duly passed and adopted by the City Council of the City of
Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 21" day of January, 2014.
City Clerk
1
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
S. BIG RIVERS REGIONAL TRAIL, I -494 TO LONE OAK ROAD
DAKOTA COUNTY
ACTION TO BE CONSIDERED: Authorize a letter of support to Dakota County for the Big
Rivers Regional Trail, from Interstate 494 to Lone Oak Road (Transportation Alternatives
Program (TAP) Grant Application).
FACTS:
• The Big Rivers Regional Trail is part of the Dakota County Greenway Collaborative, the
County's planned county -wide 200 mile greenway network. The Dakota County Greenway
Vision 2030 proposes multi - functional corridors that provide for habitat, recreation, water
quality, and transportation.
• The proposed trail project would be a recreation and transportation connection for both
residents and commuters that would also provide access to natural areas and views of the
river valley. This project would provide an improved connection for Eagan residents to the
existing regional trail system.
• Dakota County has worked with City transportation, parks, and planning staff from Mendota
Heights and Eagan on the planned extension of the Big Rivers Trail along the west side of
Highway 13, south from Interstate 494 to Lone Oak Road (County Road 26). This 1 mile
extension would provide a greenway connection from Eagan into the existing Big Rivers
Trail. A future trail extension is planned from Lone Oak Road south to Highway 77.
• Dakota County is applying for Federal grant funding for design of this trail through the
solicitation for the 2017 Transportation Alternatives Program (TAP), and is requesting a
letter of support from Eagan, to be included in the grant application that will be administered
through the Metropolitan Council Transportation Advisory Board.
ATTACHMENTS:
• Big Rivers Regional Trail Extension Graphic, page (00
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
PUBLIC HEARING
A. PROJECT 1140, STONEBRIDGE PONDS
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve Project 1140 (Stonebridge Ponds - Street
Improvements) as presented and authorize the preparation of detailed plans and
specifications.
FACTS:
• Since 1990, the City has implemented a comprehensive Pavement Management
Program that provides timely pavement rehabilitation to our local streets, significantly
extending their overall life expectancy. During these past 24 years, the City has
rehabilitated approximately 214 miles of local streets.
• The resurfacing of the residential streets within the Stonebridge Ponds Addition
neighborhood in east - central Eagan has been programmed for 2014 in the City's 5-
Year Capital Improvement Program.
• On June 4, 2013, the City Council directed staff to prepare a feasibility report
considering a rehabilitation of these streets.
• On December 3, 2013, the feasibility report for Project 1140 was presented to the City
Council and a Public Hearing was scheduled for January 7 to formally present and
discuss the report with the adjacent property owners. On January 7, the public hearing
was continued by the City Council to January 21.
• An informational neighborhood meeting was held on December 30 for the adjacent
property owners to discuss the proposed improvements. Of the 16 total properties (all
single- family homes) proposed to be assessed under this improvement, 1 resident
attended the meeting.
• All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this public hearing.
ATTACHMENTS:
• Feasibility Report, pages 60J through f_�O.
• Neighborhood Meeting Minutes, pages through.
Col
r �
1
S' ;�F:
�4� ._':..�.��
�i'•
} 3•.
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t i- '3
401� City of o�o
To: Honorable Mayor and City Council
From: Aaron Nelson, Assistant City Engineer
Date: December 3, 2013
Re: Stonebridge Ponds Street Revitalization
City Project No.: 1140
Attached is the feasibility report for the Stonebridge Ponds Street Revitalization, City Project No.
1140. The report presents and discusses the proposed improvements and includes a cost
estimate, preliminary assessment roll and schedule.
We would be pleased to meet with the City Council at you convenience to review and discuss
the contents of this report.
Reviewed By:
De artment of Public Works
Reviewed By:
Finan D partment
I hereby certify that this report was prepared by me or
under my direct supervision and that I am a duly Licensed
Professional Engineer under the laws of the State of
Minnesota.
Aaron Nelson
Date: t_ ��I i ;i Reg. No. 45795
Date:
Date: IAZI
Co3
TABLE OF CONTENTS
ExecutiveSummary ...................................................................... ............................... 1
Introduction / History ....................................................................... ..............................2
Scope............................................................................................. ..............................3
AreaTo Be Included ....................................................................... ..............................3
StreetPavement Evaluation ........................................................... ..............................3
ProposedImprovements ................................................................ ..............................4
Easements / Permits ........................................................................ ..............................6
Feasibility /Recommendations ........................................................ ..............................6
CostEstimate ................................................................................. ..............................7
Assessments.................................................................................. ..............................7
AssessmentFinancing Options ....................................................... ..............................7
RevenueSource ............................................................................. ..............................5
ProjectSchedule ............................................................................ ..............................9
LIST OF APPENDICES
Appendix A
Preliminary Cost Estimate
Appendix B
Preliminary Assessment Roll
Appendix C
Figures - 1
2
3
Location Map
Street Improvement /Assessment Area Map
Typical Section — Mill & Overlay
�O.Lk
Executive Summary
Background
Project Name
Stonebridge Ponds
Project #
1140
Street Area
3,300 sq. yds.
Street Length
735 feet
Streets Included
Granite Court
Granite Drive
Constructed
1985, 1993
Reconstructed
-
Crack Sealed
-
Seal Coated
2002, 2008
Absolute Location
SW N of Section 24
Township 27, Range 23
Relative Location
North of Diffley Road
West of Dodd Road
Project Details
PCI Rating 55/100
• Roadway resurfacing (edge mill & Recommended Patch /Repair and
1 -1/2" overlay) Improvement Overlay
• Replacement of damaged curb &
Curb Removal 8%
gutter
Scope • Adjustment /Replacement of:
• Sanitary /Storm sewer
• Utility castings Residential Lots 16
• Watergate valves
• Street signage
Cost Estimate/ Revenue
Stonebridge Ponds
1
Property
City
Mill & Overlay $ 47,400
Repair Existing Concrete Curb & Gutter $ 11,700
$ 23,680
-
$ 23,720
$ 11,700
Total $ 59,100
$ 23,680 (40 %)
$ 35,420 (60 %)
Stonebridge Ponds
1
November 19, 2014
Neighborhood Street Revitalization
Stonebridge Ponds
Eagan, Minnesota
1;�> Introduction History
Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City
evaluates streets within the community throughout their life cycle and implements appropriate
maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that
allowed the City to evaluate the condition of the existing pavement surface for all the streets on
a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program
(CIP) for street rehabilitation is developed from this information.
The 735 -foot, Stonebridge Ponds residential streets in east - central Eagan have been identified
for 2014 street revitalization improvements. Figure 1, located in Appendix C, illustrates the
project location. The streets in this residential neighborhood were constructed in 1985 and
1993.
Based on the data and engineering strategies available at this time, the City's current PMP
incorporates local and ongoing maintenance strategies with seal coating occurring as needed
(at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years.
Overlaying the roadway located within the project area, which is currently in the 28 and 20 year
time frames, will prevent further decay of the pavement surface, thus protecting and extending
the structural life of the street.
Timely maintenance work, such as bituminous patching, crack sealing and seal coating have
occurred at appropriate intervals during the life of the pavement in the area. The City of
Eagan's maintenance records indicate that these streets were seal coated in 2002 and 2008.
The Public Works maintenance program typically includes extensive patching and crack sealing
during the summer prior to the overlay. The Public Works crews, as part of the Preparatory
Pavement Management Plan, removed and replaced deteriorated pavement areas and placed
leveling and maintenance overlays on portions of the streets under consideration, where
necessary. These repairs alone will not substantially extend the life expectancy of the street
section if not combined with the bituminous overlay proposed with this project.
Stonebridge Ponds
2
(D (0
Infrastructure Review - The Public Works Department has also inspected the utility
infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the
project area and determined the underground systems are generally in good working order and
that no major repairs are necessary.
To provide a comprehensive review of the project area, the condition and coverage of other
infrastructure items maintained by the City and other public agencies within the public right -of-
way and easements such as street lights, utility boxes, and above ground storm water
ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained
items is included in this project, if needed.
1;�>Scope
This project will provide resurfacing (edge mill and overlay) for approximately 735 feet of
roadway. Figure 2 in Appendix C, illustrates the project limits.
Included in this project are the following improvements; replacement of damaged curb and
gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate
valves, and replacement of street signage.
Area to Be Include
Properties included in the project lie within the SW %, Section 24, lying north of Diffley Road,
West of Dodd Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota.
1;�>Street Pavement Evaluation
The City of Eagan's Pavement Management System allows the City to evaluate the condition of
the existing street surface to help schedule timely maintenance and improvements. The
Pavement Condition index (PCI) ranks the surface condition for each street. The general
categories that define PCI rankings are as follows;
PCI
Recommended Improvement
56-100
Routine Maintenance /Crack Seal /Seal Coat
36-55
Patch /Repair and /or Overlay
0-35
Reconstruct/ Reclaim
The 2013 PCI rankings for the street segments have a weighted average pavement condition
rating of 55 for Stonebridge Ponds, which falls in the "Patch /Repair and /or Overlay" category,
Stonebridge Ponds
3
(01]
as mentioned above. The street pavement has reached an age where, based on the City's past
experience, the integrity of the pavement can rapidly decline if no improvements are
performed. Therefore, the 2014 construction season is the optimal time to construct the
bituminous overlay on this street. Any delay of the project may reduce the structural benefit to
the street sections and require more substantial rehabilitation.
Proposed Improvements
Pavement - The proposed street
improvements for Stonebridge Ponds t
are shown in Figure 3. The existing h
street section for this roadway consists$
of 3" bituminous pavement supported
by 6" gravel base. The existing
bituminous surface will be milled"
adjacent to the existing curb and gutter
(6' -8' wide) to accommodate a 1% -inch
bituminous overlay. The overlay,
combined with the existing street
section, will provide a street section
consistent with current City standards,
for residential streets. The combination
of patching and overlay will not eliminate cracking due to the temperature extremes
experienced in Minnesota. Bituminous overlays will show some continued frost movements
and reflective cracking consistent with the underlying pavement. Routine maintenance will still
need to continue under the City's Pavement Management Program.
Concrete curb & gutter - Damaged curb &
gutter will be replaced if severely cracked,
spalled, or settled. It is estimated that
approximately 8% of the existing concrete curb
and gutter will have to be replaced. Boulevard
turf will be removed and replaced with seed.
While the contractor who performs the work is
responsible for its establishment (45 days for
seed), adjacent property owners are
encouraged to consistently water the new
seed, where possible, to help ensure its
growth.
Stonebridge Ponds
4
CaB
Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate
valves will be adjusted, repaired, or replaced based on the condition of castings and supporting
structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures
ensure quick and easy access by the City for maintenance and other purposes.
V�
Signage - Traffic and street identification signage within the project
limits has reached the end of its useful life expectancy and is in need
of replacement. Signs have been reviewed for compliance with the
Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD).
Those that are required by the MnMUTCD will be replaced to improve
safety and night time visibility, and those that are not will be
permanently removed.
Street Lights —The street lights in the project area (maintained by
Dakota Electric Association) are in good condition and provide
adequate coverage. No modifications to the existing street lights are
proposed.
Complete Streets — "Complete streets" is the planning, scoping, design, implementation,
operation, and maintenance of roads in order to reasonably address the safety and accessibility
needs of users of all ages and abilities. Complete streets considers the needs of motorists,
pedestrians, transit users and vehicles, bicyclists, and commercial and emergency vehicles
moving along and across roads, intersections, and crossings in a manner that is sensitive to the
local context and recognizes that the needs vary in urban, suburban, and rural settings (MINN.
STAT. 174.75, Subd. 1.).
Stonebridge Ponds
5
(01
Signage - Traffic and street identification signage within the project
limits has reached the end of its useful life expectancy and is in need
of replacement. Signs have been reviewed for compliance with the
Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD).
Those that are required by the MnMUTCD will be replaced to improve
safety and night time visibility, and those that are not will be
permanently removed.
Street Lights —The street lights in the project area (maintained by
Dakota Electric Association) are in good condition and provide
adequate coverage. No modifications to the existing street lights are
proposed.
Complete Streets — "Complete streets" is the planning, scoping, design, implementation,
operation, and maintenance of roads in order to reasonably address the safety and accessibility
needs of users of all ages and abilities. Complete streets considers the needs of motorists,
pedestrians, transit users and vehicles, bicyclists, and commercial and emergency vehicles
moving along and across roads, intersections, and crossings in a manner that is sensitive to the
local context and recognizes that the needs vary in urban, suburban, and rural settings (MINN.
STAT. 174.75, Subd. 1.).
Stonebridge Ponds
5
(01
In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does
not require local governments to adopt this policy. The MN Department of Transportation has
published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013).
People are starting to see the need to increase physical activity or the need to transition to
different transportation modes. In some instances, they may find that they do not feel safe
walking or biking in their neighborhoods due to inadequate pedestrian and bicycle facilities.
This heightened awareness of the need for active living, along with the desire for improved
community livability and transportation options encourages planning, designing and
maintenance of streets to accommodate adequate biking and walking infrastructure.
The streets in this neighborhood were reviewed to determine if additional Complete Streets
opportunities are available and /or feasible. The streets are relatively narrow at 30 feet wide,
low traffic volumes, have limited access points, and a trail is available along the east side of
Dodd Road to connect pedestrians to the City and regional trail system. The pedestrian curb
ramps at the intersecting trails will be replaced if necessary to meet current ADA design
standards. Given the existing and proposed elements available for all users, the streets in this
neighborhood meet the intent of the complete streets guidelines.
';�>Easement/Permits
All work will be in the public right -of -way. No additional easements are anticipated. It is
anticipated that no permits will be required for the resurfacing project.
4�>Feasibility and Recommendations
The mill and overlay project is necessary to maintain and enhance the structural integrity of the
pavement section, create a safer driving surface, and increase rideability.
It is cost effective in that the proposed improvement (resurfacing) is considerably less
expensive than complete reconstruction of this street.
The mill and overlay is feasible in that this type of improvement has been used successfully to
extend the life expectancy of numerous other streets throughout the City and the region.
This project is in accordance with the Five Year Capital Improvement Plan (2014 — 2018) for the
City of Eagan and the schedule as outlined in the Pavement Management Program. It is
recommended that the project be constructed as proposed in this report in combination with
other similar projects in the area.
Stonebridge Ponds
6
,r l 0
Cost Estimate
Detailed cost estimates are located in Appendix A. The estimates are based on anticipated
2014 construction costs and include a 5% contingency and indirect cost of 30 %, which include
Legal, administration, engineering, and bond interest. A summary of the costs is as follows:
Stonebridge Ponds
• Mill & Overlay ......................................... ............................... $ 47,400
• Repair Existing Concrete Curb & Gutter . ............................... $ 11,700
Total............................................ ............................... $ 59,100
�Assessments
Assessments are proposed to be levied against the benefited properties for the total
improvement with costs allocated in accordance with the City of Eagan's Special Assessment
Policy for a mill and overlay improvement for residential streets. All assessments will be revised
based on final costs. A preliminary assessment roll is included in Appendix B.
City Special Assessment Policy
Assessment Ratio
Property City
Mill & Overlay - Low - Density Residential (R- 1,2,3) 50% 50%
Repair Existing Concrete Curb & Gutter - 100%
Residential Lots — All residential lots (16 total single- family residential lots), as shown on Figure
2, having driveway access on to the street to be improved are proposed to be assessed. The
City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local
residential streets, based on a typical width residential street. The estimated cost per R -1
single - family lot based on the City's Assessment Policy is $1,480/lot and is calculated as follows:
Single - Family Residential
0 1,470' R -1 Frontage / 1,470' Total Frontage = 100%
o $47,400 (Mill & Overlay Costs) x 50% x 100% = $23,700 (Total R -1 Assessment)
o $23,700/ 16 single - family homes= $1,480 /single- family lot
a; Assessment Financing Options
The property owner will have the option at the time of the assessment hearing to pay the full
assessment or include the assessment in with their property tax statement. If the assessment is
included with the property tax statement, the assessment and interest will be spread over five
Stonebridge Ponds
7
'q `
years for residential owners. In 2013, the interest rate was set at 3.5 %. The 2014 rate is not yet
available, however, it is expected to be comparable and based on City policy which will be
determined by the City Council in the spring. The following payment schedule is an example of
an R -1 single family assessment of $1,480 with an estimated 3.5% interest for the assessed
amounts, and assumes 14 months interest forthe first year:,
Bonds may be issued to finance the improvements.
4�Revenue Source
A summary of revenue sources is listed below:
Principal Per Year
Interest Per Year
Cost Per Year
[FirstYear �F$296
$ 47,400
$60 ^$356
$ 23,720
Fifth Year
$296 _
$10
$306
Bonds may be issued to finance the improvements.
4�Revenue Source
A summary of revenue sources is listed below:
The City's Major Street Fund will finance the estimated project deficit of $35,420 (60% of total).
Stonebridge Ponds
8
in-
Project Cost
Property Assessment
City Contribution
Mill and Overlay (Including Signage)
$ 47,400
$ 23,680
$ 23,720
Repair Existing Curb & Gutter
$ 11,700
-
$ 11,700
Totals
$ 59,100
$ 23,680
$ 35,420
The City's Major Street Fund will finance the estimated project deficit of $35,420 (60% of total).
Stonebridge Ponds
8
in-
4ra..
Project Schedule
Present Feasibility Report to City Council/
Order Public Hearing ............................................ ............................... .......................December 3, 2013
Informational Meeting ....................................... ............................... .......................December 30, 2013
PublicHearingJ ....................................................... ............................... ........................January 21, 2014
Approve Plans and Specifications ....................... ............................... .......................February 18, 2014
BidDate .................................................................... ............................... .........................March 27, 2014
AwardContract ............................................................ ............................... ..........................April 1, 2014
StartConstruction ...................................................... ............................... ............................May 1, 2014
ProjectCompletion ....................................................... ............................... ........................August, 2014
FinalCost Report ....................................................... ............................... .....................September, 2014
Final Assessment Hearing ................................................. ............................... ..........................Fall, 2014
First Payment Due with Property Tax Statement . ............................... ............................May 15, 2015
Stonebridge Ponds
9
11 a
Appendix A
Preliminary Cost Estimate
City Project 1140 Stonebridge Ponds
Item No.
Item
Unit
Unit Price
Est
Estimated
Mill Bituminous Pavement (1- 1/4" depth, 6" Width)
2232.501
Mill Bituminous Pavement - Full Width (1 -1/4" Depth)
2357.502
Qty
Cost
Part I - Bituminous Street Overlay
2021.501
Mobilization
2104.505
Remove Bituminous Pavement
2232.501
Mill Bituminous Pavement (1- 1/4" depth, 6" Width)
2232.501
Mill Bituminous Pavement - Full Width (1 -1/4" Depth)
2357.502
Bituminous Material for Tack Coat
2360.501
SP WEA340B Wearing Course Mixture (Overlay)
2360.501
SP WEA340B Wearing Course Mixture (Patch)
2504.602
Adjust Gate Valve Box
2504.602
Repair Gate Valve Mid Section
2504.602
Repair Gate Valve Top Section w /Cover
2506.503
Reconstruct 4' Dia. MH
2506.602
Adjust Frame and Ring Casting (Manhole)
2506.602
Adjust Manhole Casting - Riser Adjustment
2506.602
Remove & Replace Frame & Ring Casting (27 ")
2506.602
Remove & Replace Top Slab w /Cstg (1642B )
2563.601
Traffic Control
2581.501
Pavement Message Arrow (Right) - Epoxy
2581.501
Pavement Message Arrow (Left) - Epoxy
2581.501
Pavement Message Arrow (Right /Thru) - Epoxy
2581.501
Pavement Message Arrow (Left /Thru) - Epoxy
2582.501
Pavement Message (Stop Ahead) - Epoxy
2582.502
12" Solid Line White - Epoxy
2582.502
4" Solid Line White - Epoxy
2582.502
24" Solid Line White - Epoxy
2582.502
24" Solid Line Yellow - Epoxy
2582.502
4" Double Solid Line Yellow - Epoxy
SP -1
Signage Remove and Replace
Subtotal
5% Contingency
Subtotal
30% Indirect Costs
Part I - Bituminous Street Overlay
Stonebridge Ponds
10
ri 4
LS
$
4,000.00
1
$
4,000.00
SY
$
12.50
20
$
250.00
SY
$
1.50
1150
$
1,725.00
SY
$
2.00
$
-
GAL
$
3.00
200
$
600.00
TON
$
60.00
325
$
19,500.00
TON
$
130.00
10
$
1,300.00
EA
$
160.00
2
$
320.00
EA
$
350.00
1
$
350.00
EA
$
300.00
1
$
300.00
LF
$
530.00
$
-
EA
$
450.00
6
$
2,700.00
EA
$
225.00
3
$
675.00
EA
$
825.00
$
-
EA
$
2,000.00
$
-
LS
$
2,000.00
1
$
2,000.00
EA
$
130.00
$
-
EA
$
130.00
$
-
EA
$
175.00
$
-
EA
$
175.00
$
-
EA
$
500.00
$
-
LF
$
5.00
$
-
LF
$
1.00
$
-
LF
$
8.00
$
-
LF
$
6.50
$
-
LF
$
1.00
$
-
LS
$
1,015.00
1
$
1,015.00
e 2a -2c nn
$ 1,736.75
$ 36,471.75
$ 10,941.53
$ 47,413.28
Item No.
Item
Unit
Unit Price
Est
Estimated
2101.601
Remove Trail Overgrowth
LS
Qty
Cost
Part II - Repair Existing Curb & Gutter
2101.601
Remove Trail Overgrowth
LS
$
1,000.00
$
2104.501
Remove Concrete Curb and Gutter
LF
$
7.50
145
$
1,087.50
2104.503
Remove Bituminous Trail Pavement
SF
$
2.50
$
-
2104.503
Remove Concrete Sidewalk (4 ")
SF
$
4.00
$
2104.505
Remove Concrete Driveway Valley Gutter
SY
$
12.50
$
-
2104.523
Salvage Casting
EA
$
100.00
$
-
2105,501
Common Excavation
CY
$
30.00
$
-
2211.501
6" Aggregate Base, Cl. 5 (100% Crushed)
TON
$
25.00
5
$
125.00
2360.501
SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay)
TON
$
70.00
$
-
2360.501
SP WEA340B Wearing Course Mixture (Patch)
TON
$
130.00
5
$
650.00
2504.602
Irrigation Repair
EA
$
125.00
7
$
875.00
2506.521
Install Casting
EA
$
350.00
$
-
2506.602
Line 4' Diameter Structure
LF
$
500.00
$
-
2506.602
Adjust Frame & Ring Casting (CB) HDPE Rings
EA
$
400.00
3
$
1,200.00
2506.602
Remove & Replace Casting (Catch Basin)
EA
$
825.00
$
-
2506.602
Remove & Replace CBMH Structure w /Cstg (4' Dia.)
EA
$
4,000.00
$
2506.602
Remove & Replace CB Structure (2' x 3')
EA
$
3,000.00
$
-
2506.602
Remove & Replace CB Structure w /Cstg (2' x 3')
EA
$
3,500.00
$
2506.602
Remove & Replace Top Slab 4' Dia (CBMH)
EA
$
1,300.00
$
2506.602
Repair/ Grout CB or MH Invert/ Doghouses
EA
$
500.00
$
-
2506.602
Install 2 x 3 CB Erosion Barrier Shroud
EA
$
100.00
1
$
100.00
2521.501
6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset
SF
$
6.50
$
-
2521.501
4" Concrete Sidewalk
SF
$
5.00
$
2521.501
6" Concrete Bullnose
SF
$
7.00
$
2531.501
Concrete Curb & Gutter B612
LF
$
15.00
$
-
2531.501
Concrete Curb and Gutter, 8618
LF
$
16.00
15
$
240.00
2531.501
Concrete Curb and Gutter, 8624
LF
$
17.00
$
-
2531.501
Concrete Curb and Gutter, D412
LF
$
15.00
$
-
2531.501
Concrete Curb and Gutter, Surmountable
LF
$
15.50
130
$
2,015.00
2531.507
Concrete Valley Gutter - High Early
SY
$
55.00
$
-
2531.507
Repair 7" Concrete Driveway Pavement -High Early
SY
$
55.00
$
2531.618
Truncated Dome Detectable Warning Paver (2x2)
EA
$
150.00
$
2531.618
Truncated Dome Detactable Warning Paver (Radius Plate)
EA
$
175.00
$
-
2540.602
Repair Underground Electric Fence
EA
$
100.00
5
$
500.00
2540.602
Repair Landscaping
EA
$
250.00
2
$
500.00
2572.503
Application of Water for Turf Establishment
GAL
$
1.00
960
$
960.00
2573.530
Storm Drain Inlet Protection
EA
$
100.00
1
$
100.00
2575.551
Select Topsoil/ Grade 1 Compost Mix
CY
$
50.00
3
$
150.00
2575.609
Seeding (MnDOT 270 w /Type 5 Hydromulch)
SY
$
3.50
20
$
70.00
Stonebridge Ponds
11
Subtotal
$
8,572.50
5% Contingency
$
428.63
Subtotal
$
9,001.13
30% Indirect Costs
$
2,700.34
Part II - Repair Existing Curb & Gutter
$
11,701.46
Part I - Bituminous Street Overlay
$
47,413.28
Part 11- Repair Existing Curb & Gutter
$
11,701.46
Project 1140 Total Cost
$
59,114.74
Stonebridge Ponds
12 n(a
Appendix B
Preliminary Assessment Roll
City Project 1140 Stonebridge Ponds
Granite Drive
R -1 Residential
P.I.N.
Number of Lots
Lot Assessment
Total
700 Granite Drive
10- 72591 -01 -030
1
$ 1,480
$ 1,480
701 Granite Drive
10- 72590 -01 -010
1
$ 1,480
$ 1,480
704 Granite Drive
10- 72591 -01 -020
1
$ 1,480
$ 1,480
705 Granite Drive
10- 72590 -01 -020
1
$ 1,480
$ 1,480
708 Granite Drive
10- 72591 -01 -010
1
$ 1,480
$ 1,480
709 Granite Drive
10- 72590 -01 -030
1
$ 1,480
$ 1,480
712 Granite Drive
10- 72590 -01 -130
1
$ 1,480
$ 1,480
713 Granite Drive
10- 72590 -01 -040
1
$ 1,480
$ 1,480
717 Granite Drive
10- 72590 -01 -050
1
$ 1,480
$ 1,480
721 Granite Drive
10- 72590 -01 -.060
1
$ 1,480
$ 1,480
725 Granite Drive
10- 72590 -01 -070
1
$ 1,480
$ 1,480
729 Granite Drive
10- 72590 -01 -080
1
$ 1,480
$ 1,480
Subtotal
12
$ 17,760
Granite Court
R -1 Residential
P.I.N.
Lot Equivalent
Unit Assessment
Total
4190 Granite Court
10- 72590 -01 -120
1
$ 1,480
$ 1,480
4191 Granite Court
10- 72590 -01 -090
1
$ 1,480
$ 1,480
4194 Granite Court
10- 72590 -01 -110
1
$ 1,480
$ 1,480
4195 Granite Court
10- 72590 -01 -100
1
$ 1,480
$ 1,480
Subtotal
4
$ 5,920
16 SF Lots Total Assessments 1 $ 23,680
Residential Frontage 1470 100.0%
Non- Assessable Frontage 0 0.0%
Total Frontage 1470 100.0%
Stonebridge Ponds
13 v, q
Stonebridge Ponds
City Of Eagan Street Revitalization - Project 1140 Fig. 1
Engineering Department Location Map T5
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9111111067ni
EDGE MIL
(6' -8' wide)
REPLACE EX. CURB &
GUTTER AS DIRECTED
3" BITUMINOUS SURFACE
6" CL. 5 AGGREGATE BASE
Existing Typical Section
50' ROW
30'
EX. D412 CONC.
CURB & GUTTER
11/2" TYPE 2360 BITUMINOUS OVERLAY
BITUMINOUS TACK COAT
3" BITUMINOUS SURFACE
6" CL. 5 AGGREGATE BASE
Bituminous Street Overlay
Proposed Typical Section
11/10/20131
Stonebridge Ponds
City of Egg Street Revitalization -Project 1140 Fig. 3
Engineering Division Typical Sections M
Stonebridge Ponds
Neighborhood Street Revitalization
City Project No. 1140
Informational Meeting — 5:30 P.M. Monday, December 30, 2013
Conference Room 1A1B
Attendance
Aaron Nelson, Assistant City Engineer, 1 resident representing 1 single family home (see attached sign -in
sheet). This meeting was held concurrently with the Oakwood Heights 2 °a Addition neighborhood in
which no residents attended.
Presentation of Protect Details
Nelson welcomed the resident and presented project information, including details such as construction,
costs, schedule and assessments. A short ETV video on the street improvement process was also shown.
Questions / Comments
1. How old are the streets in the neighborhood? The first block was built in 1985, and the remainder
was 1993.
2. How long will the construction last? Construction is anticipated to begin in May (weather
dependent). The size and scope of the improvements will likely result in approximately a 3 week
construction timeframe.
3. How are assessments calculated? With residential properties, the city shares the cost of all work
performed between the curbs 50150 with the adjacent property owners. Any work in the curbs or
boulevard is paid 100% by the city. The property owner's portion is split evenly among all lots in the
neighborhood.
4. How and when will the final assessment amounts be determined? A letter will be mailed to all
properties this fall after construction is complete. The letter will include the final assessment amounts
associated with each property. It will also invite property owners to another public hearing that
specifically addresses the final costs. At the close of this meeting and the City Council's
corresponding approval of the final assessment costs, there is a 30 day window in which payments
can be made without interest. Payment during this 30 -day period should be made at city hall. After
the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for
collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually
until paid in full.
5. How much damage to the concrete curb and gutter warrants repairs? It is common for concrete
to crack. If the crack is tight and the curb is still functional, the curb will likely remain in place. If
the crack is separated, heaved, or offset, or large chunks are missing that make the gutter not function
properly, then the curb will likely be repaired.
6. Some manholes are currently settled into the street. Will they be raised to the new street
elevation? Right before the street is paved, all manholes and gate valves in the street will be adjusted
to the new street elevation.
The meeting adjourned at 6:05 p.m.
r
Stonebridge Ponds Addition
Neighborhood Meeting
Project 1140, Contract 14 -03
Monday, December 30, 2013
5:30 p.m. — Conference Room 1AB
NAME
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
HOUSE NUMBER & STREET PHONE
V-cl V, t4 V/1
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
B. PROJECT 1139, OAKWOOD HEIGHTS 2ND ADDITION
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve Project 1139 (Oakwood Heights 2"d
Addition - Street Improvements) as presented and authorize the preparation of detailed
plans and specifications.
FACTS:
• Since 1990, the City has implemented a comprehensive Pavement Management
Program that provides timely pavement rehabilitation to our local streets, significantly
extending their overall life expectancy. During these past 24 years, the City has
rehabilitated approximately 214 miles of local streets.
• The resurfacing of the residential streets within the Oakwood Heights 2nd Addition
neighborhood in southeast Eagan has been programmed for 2014 in the City's 5 -Year
Capital Improvement Program.
• On June 4, 2013, the City Council directed staff to prepare a feasibility report
considering a rehabilitation of these streets.
• On December 3, 2013, the feasibility report for Project 1139 was presented to the City
Council and a Public Hearing was scheduled for January 7 to formally present and
discuss the report with the adjacent property owners. On January 7, the public hearing
was continued by the City Council to January 21.
• An informational neighborhood meeting was held on December 30 for the adjacent
property owners to discuss the proposed improvements. Of the 38 total properties
(residential twin homes) proposed to be assessed under this improvement, no one
attended the meeting.
• All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this public hearing.
ATTACHMENTS:
• Feasibility Report, pages K through ID A.
1 MEW
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40k� City of EaRan Memo
To: Honorable Mayor and City Council
From: Aaron Nelson, Assistant City Engineer
Date: December 3, 2013
Re: Oakwood Heights 2nd Addition Street Revitalization
City Project No.: 1139
Attached is the feasibility report for the Oakwood Heights 2nd Street Revitalization, City Project
No. 1139. The report presents and discusses the proposed improvements and includes a cost
estimate, preliminary assessment roll and schedule.
We would be pleased to meet with the City Council at you convenience to review and discuss
the contents of this report.
Reviewed By:
epartment of Public Works
Reviewed By:
Finance a artment
I hereby certify that this report was prepared by me or
under my direct supervision and that I am a duly Licensed
Professional Engineer under the laws of the State of
Minnesota.
Aaron Nelson
Date: ) Z i 3'% 1 %'3 Reg. No. 45795
Date: 14� 1I- (
Date: Z.A.// 9
8 &J
TABLE OF CONTENTS
ExecutiveSummary ...................................................................... ............................... 1
Introduction/ History ....................................................................... ..............................2
Scope............................................................................................. ..............................3
AreaTo Be Included ....................................................................... ..............................3
StreetPavement Evaluation ........................................................... ..............................3
ProposedImprovements ................................................................ ..............................4
Easements /Permits ........................................................................ ..............................6
Feasibility /Recommendations ........................................................ ..............................6
CostEstimate ................................................................................. ..............................6
Assessments.................................................................................. ..............................6
AssessmentFinancing Options ....................................................... ..............................7
RevenueSource ............................................................................. ..............................8
ProjectSchedule ............................................................................ ..............................8
LIST OF APPENDICES
Appendix A
Preliminary Cost Estimate
Appendix B
Preliminary Assessment Roll
Appendix C
Figures - 1
- 2
3
Location Map
Street Improvement /Assessment Area Map
Typical Section — Mill & Overlay
E
Executive Summary
Background
Project Name
Oakwood Heights 2nd
Project #
1139
Street Area
42,440 Sq. Ft.
Street Length
1247 Feet
$ 51,200 (64 %)
Constructed
1983 and 1985
Reconstructed
-
Streets Included
Lynx Court
Cougar Drive
Crack Sealed
-
1989
Seal Coated
1996
2005
Absolute Location
SW % of Section 25
Township 27, Range 23
Relative Location
North of Wilderness Run Road
West of Dodd Road
Project Details
PCI Rating 51/100
• Roadway resurfacing (edge mill & Recommended Patch /Repair and
1 -1/2" overlay) Improvement Overlay
• Replacement of damaged curb &
Curb Removal 14%
gutter
Scope • Adjustment /Replacement of:
• Sanitary /Storm sewer
• Utility castings
• Residential Lots 38
Water gate valves
• Street signage
Cost Estimate/ Revenue
Oakwood Heights 2nd
1 8q
Property
City
Mill & Overlay w/ Signage $ 57,100
Repair Existing Concrete Curb & Gutter $ 22,600
$ 28,500
-
$ 28,600
$ 22,600
Total $ 79,700
$ 28,500 (36 %)
$ 51,200 (64 %)
Oakwood Heights 2nd
1 8q
November 19, 2013
Neighborhood Street Revitalization
Oakwood Heights 2nd Addition
Eagan, Minnesota
1;�> Introduction History
Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City
evaluates streets within the community throughout their life cycle and implements appropriate
maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that
allowed the City to evaluate the condition of the existing pavement surface for all the streets on
a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program
(CIP) for street rehabilitation is developed from this information.
The 1,247 feet of Oakwood Heights 2nd Addition residential streets in southeast Eagan has been
identified for 2014 street revitalization improvements. Figure 1, located in Appendix C,
illustrates the project location. The street in this residential neighborhood was constructed in
1983 and 1985.
Based on the data and engineering strategies available at this time, the City's current PIVIP
incorporates local and ongoing maintenance strategies with seal coating occurring as needed
(at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years.
Overlaying the roads located within the project area, which are currently in the 28 and 30 year
time frames, will prevent further decay of the pavement surface, thus protecting and extending
the structural life of the street.
Timely maintenance work, such as bituminous patching, crack sealing and seal coating have
occurred at appropriate intervals during the life of the pavement in the area. The City of
Eagan's maintenance records indicate that this street was seal coated in 1989, 1996, and 2005.
The Public Works maintenance program typically includes extensive patching and crack sealing
during the summer prior to the overlay. The Public Works crews, as part of the Preparatory
Pavement Management Plan, removed and replaced deteriorated pavement areas and placed
leveling and maintenance overlays on portions of the streets under consideration, where
necessary. These repairs alone will not substantially extend the life expectancy of the street
section if not combined with the bituminous overlay proposed with this project.
Oakwood Heights 2nd
V
Infrastructure Review - The Public Works Department has also inspected the utility
infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the
project area and determined the underground systems are generally in good working order and
that no major repairs are necessary.
To provide a comprehensive review of the project area, the condition and coverage of other
infrastructure items maintained by the City and other public agencies within the public right -of-
way and easements such as street lights, utility boxes, and above ground storm water
ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained
items is included in this project, if needed.
4 oa..
Scoae
This project will provide resurfacing (edge mill and overlay) for approximately 1,247 feet of
roadway. Figure 2 in Appendix C, illustrates the project limits.
Included in this project are the following improvements; replacement of damaged curb and
gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate
valves, and replacement of street signage.
1;�>Area to Be Included
Properties included in the project lie within the SW %, Section 25, lying North of Wilderness Run
Road, West of Dodd Road, in Township 27, Range 23, in the City of Eagan, Dakota County,
Minnesota.
;� Street Pavement Evaluation
The City of Eagan's Pavement Management System allows the City to evaluate the condition of
the existing street surface to help schedule timely maintenance and improvements. The
Pavement Condition Index (PCI) ranks the surface condition for each street. The general
categories that define PCI rankings are as follows:
PCI
Recommended Improvement
56-100
Routine Maintenance /Crack Seal /Seal Coat
36-55
Patch /Repair and /or Overlay
0-35
Reconstruct/ Reclaim
Oakwood Heights 2 n
3
The 2013 PCI rankings for the street segments have a weighted average pavement condition
rating of 5.1 for Oakwood Heights 2nd Addition, which falls in the "Patch /Repair and /or Overlay"
category, as mentioned above. The street pavement has reached an age where, based on the
City's past experience, the integrity of the pavement can rapidly decline if no improvements are
performed. Therefore, the 2014 construction season is the optimal time to construct the
bituminous overlay on this street. Any delay of the project may reduce the structural benefit to
the street sections and require more substantial rehabilitation.
Proposed Improvements
Pavement t- The proposed street
improvements for Oakwood Heights 2nd
are shown in Figure 3. The existing
street section for this roadway consists
of 3 -1/2" bituminous pavement
supported by 8" gravel base. The
existing bituminous surface will be
milled adjacent to the existing curb and
gutter (6' -8' wide) to accommodate a
1% -inch bituminous overlay. The
overlay, combined with the existing
street section, will provide a street
section consistent with current City
standards for residential streets. The
combination of patching and overlay will not eliminate cracking due to the temperature
extremes experienced in Minnesota. Bituminous overlays will show some continued frost
movements and reflective cracking consistent with the underlying pavement. Routine
maintenance will still need to continue under the City's Pavement Management Program.
Concrete curb & gutter - Damaged curb &
gutter will be replaced if severely cracked,
spalled, or settled. It is estimated that
approximately 14% of the existing concrete
curb and gutter will have to be replaced.
Boulevard turf will be removed and replaced
with seed. While the contractor who performs
the work is responsible for its establishment
(45 days for seed), adjacent property owners
are encouraged to consistently water the new
turf, where possible, to help ensure its growth.
Oakwood Heights 2nd
4 0,0
Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate
valves will be adjusted, repaired, or replaced based on the condition of castings and supporting
structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures
ensure quick and easy access by the City for maintenance and other purposes.
Signage - Traffic and street identification signage within the project limits has reached the end
of its useful life expectancy and is in need of replacement. Signs have been
reviewed for compliance with the Minnesota Manual on Uniform Traffic
Control Devices (MnMUTCD). Those that are required by the MnMUTCD will
be replaced to improve safety and night time visibility, and those that are not
will be permanently removed.
Street Lights —The street lights in the project area (maintained by Dakota
Electric Association) are in good condition and provide adequate coverage. No
modifications to the existing street lights are proposed.
Complete Streets — "Complete Streets" is a transportation and design
approach that plans, designs, operates, and maintains streets in a means to enable safe,
convenient and comfortable travel and access for users of all ages and abilities regardless of
their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling,
driving automobiles, riding public transportation, or delivering goods.
In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does
not require local governments to adopt this policy. The MN Department of Transportation has
published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013).
The streets in this neighborhood were reviewed to determine if additional Complete Streets
opportunities are available and /or feasible. The streets are relatively narrow at 32 feet wide,
low traffic volumes, have limited access points, and a trail is available along the north side of
Oakwood Heights 2nd
a
Wilderness Run Road to connect pedestrians to the City and regional trail system. The
pedestrian curb ramps at the intersecting trails will be replaced if necessary to meet current
ADA design standards. Given the existing and proposed elements available for all users, the
streets in this neighborhood meet the intent of the complete streets guidelines.
Easement Permits
All work will be in the public right -of -way. No additional easements are anticipated. It is
anticipated that no permits will be required for the resurfacing project.
Feasibility and Recommendations
The mill and overlay project is necessary to maintain and enhance the structural integrity of the
pavement section, create a safer driving surface, and increase rideability.
It is cost effective in that the proposed improvement (resurfacing) is considerably less
expensive than complete reconstruction of this street. The mill and overlay is feasible in that
this type of improvement has been used successfully to extend the life expectancy of numerous
other streets throughout the City and the region.
This project is in accordance with the Five Year Capital Improvement Plan (2014 — 2018) for the
City of Eagan and the schedule as outlined in the Pavement Management Program. It is
recommended that the project be constructed as proposed in this report in combination with
other similar projects in the area.
a; Cost Estimate
Detailed cost estimates are located in Appendix A. The estimates are based on anticipated
2014 construction costs and include a 5% contingency and indirect cost of 30 %, which include
legal, administration, engineering, and bond interest. A summary of the costs is as follows;
Oakwood Heights 2nd Addition
• Mill & Overlay ......................................... ............................... $ 57,100
• Repair Existing Concrete Curb & Gutter . ............................... $ 22,600
Total............................................ ............................... $ 79,700
Assessments
Assessments are proposed to be levied against the benefited properties for the total
improvement with costs allocated in accordance with the City of Eagan's Special Assessment
Oakwood Heights 2nd
6 Qa
Policy for a mill and overlay improvement for residential streets. All assessments will be revised
based on final costs. A preliminary assessment roll is included in Appendix B.
City Special Assessment Policy
Assessment Ratio
Property City
Mill & Overlay - Low - Density Residential (R- 1,2,3) 50% 50%
Repair Existing Concrete Curb & Gutter - 100%
Residential Lots — All residential lots (38 total twin home units as shown on Figure 2, having
driveway access on to the street to be improved are proposed to be assessed. The City's
Assessment Policy states that 50% of the mill and overlay costs are assessable for local
residential streets, based on a standard 32 -foot width. The estimated cost per residential unit,
based on the City's Assessment Policy, is $750 /unit and is calculated as follows:
Residential Properties
0 2,494' Residential Frontage / 2,494' Total Frontage = 100%
o $57,100 (Mill & Overlay Costs) x 50% x 100% = $28,500 (Total R -1 Assessment)
o $28,550 / 38 units = $750/ single - family lot
Assessment Financing Ontlons
The property owner will have the option at the time of the assessment hearing to pay the full
assessment or include the assessment in with their property tax statement. If the assessment is
included with the property tax statement, the assessment and interest will be spread over five
years for residential owners. In 2013, the interest rate was set at 3.5 %. The 2014 rate is not yet
available, however, it is expected to be comparable and based on City policy will be determined
by the City Council in the spring. The following payment schedule is an example of a residential
lot assessment of $750 with an estimated 3.5% interest for the assessed amounts, and assumes
14 months interest for the first year:
FPrincipal
Per Year Interest Per Year
Cost Per Year
First Year
$150 �$31
— -1 -
� $181
i__�.-- -__ —�_
�__.F[Fifth Yea r
$150
$155
Bonds may be issued to finance the improvements.
Oakwood Heights 2nd
1 9�_J
4t#
Revenue Source
A summary of revenue sources is listed helnw-
The City's Major Street Fund will finance the estimated project deficit of $51,200 (64% of total).
Project Schedule
Present Feasibility Report to City Council/
OrderPublic Hearing .......................... ............................... .......................December 3, 2013
Informational Meeting ..................... ............................... .......................December 30, 2013
PublicHearing ..................................... ............................... ........................January 21, 2014
Approve Plans and Specifications ............................. ............................... February 18, 2014
BidDate ......................................................................... ............................... March 27, 2014
AwardContract ........................................ ............................... ..........................April 1, 2014
StartConstruction .............................................................. ............................... May 1, 2014
Project Completion ........................................................... ............................... August, 2014
Final Cost Report .................................... ............................... .....................September, 2014
Final Assessment Hearing ....................................................... ............................... Fall, 2014
First Payment Due with Property Tax Statement ............ ............................... May 15, 2015
Oakwood Heights 2nd
8 6�
Project Cost
Property Assessment
City Contribution
Mill and Overlay (Including Signage)
$ 57,100
$ 28,500
$ 28,600
Repair Existing Curb & Gutter
$ 22,600
-
$ 22,600
Totals
$ 79,700
$ 28,500
$ 51,200
The City's Major Street Fund will finance the estimated project deficit of $51,200 (64% of total).
Project Schedule
Present Feasibility Report to City Council/
OrderPublic Hearing .......................... ............................... .......................December 3, 2013
Informational Meeting ..................... ............................... .......................December 30, 2013
PublicHearing ..................................... ............................... ........................January 21, 2014
Approve Plans and Specifications ............................. ............................... February 18, 2014
BidDate ......................................................................... ............................... March 27, 2014
AwardContract ........................................ ............................... ..........................April 1, 2014
StartConstruction .............................................................. ............................... May 1, 2014
Project Completion ........................................................... ............................... August, 2014
Final Cost Report .................................... ............................... .....................September, 2014
Final Assessment Hearing ....................................................... ............................... Fall, 2014
First Payment Due with Property Tax Statement ............ ............................... May 15, 2015
Oakwood Heights 2nd
8 6�
Appendix A
Preliminary Cost Estimate
City Project 1139 Oakwood Heights 2nd
Item No.
Item
Unit
Unit Price
Est
Estimated
$
160.00
2504.602
Repair Gate Valve Mid Section
Qty
Cost
Part I - Bituminous Street Overlay
Adjust Gate Valve Box
EA
$
160.00
1
$
160.00
2504.602
Repair Gate Valve Mid Section
EA
$
350.00
$
2021.501
Mobilization
LS
4,000.00
1
$
4,000.00
2104.505
Remove Bituminous Pavement
SY
$
12.50
20
$
250.00
2232.501
Mill Bituminous Pavement (1- 1/4" depth, 6" Width)
SY
$
1.50
1990
$
2,985.00
2232.501
Mill Bituminous Pavement - Full Width (1 -1/4" Depth)
SY
$
2.00
$
$
-
2357.502
Bituminous Material for Tack Coat
GAL
$
3.00
310
$
930.00
2360.501
SP WEA340B Wearing Course Mixture (Overlay)
TON
$
60.00
450
$
27,000.00
2360.501
SP WEA340B Wearing Course Mixture (Patch)
TON
$
130.00
7
$
910.00
2504.602
Adjust Gate Valve Box
EA
$
160.00
1
$
160.00
2504.602
Repair Gate Valve Mid Section
EA
$
350.00
$
-
2504.602
Repair Gate Valve Top Section w /Cover
EA
$
300.00
$
2506.503
Reconstruct 4' Dia. MH
LF
$
530.00
$
-
2506.602
Adjust Frame and Ring Casting (Manhole)
EA
$
450.00
4
$
1,800.00
2506.602
Adjust Manhole Casting - Riser Adjustment
EA
$
225.00
1
$
225.00
2506.602
Remove & Replace Frame & Ring Casting (27 ")
EA
$
825.00
$
-
2506.602
Remove & Replace Top Slab w /Cstg (16428)
EA
2,000.00
$
-
2563.601
Traffic Control
LS
2,000.00
1
$
2,000.00
2581.501
Pavement Message Arrow (Right) - Epoxy
EA
$
130.00
$
-
2581.501
Pavement Message Arrow (Left) - Epoxy
EA
$
130.00
$
-
2581.501
Pavement Message Arrow (Right /Thru) - Epoxy
EA
$
175.00
$
-
2581.501
Pavement Message Arrow (Left /Thru) - Epoxy
EA
$
175.00
$
2582.501
Pavement Message (Stop Ahead) - Epoxy
EA
$
500.00
$
2582.502
12" Solid Line White - Epoxy
LF
$
5.00
$
2582.502
4" Solid Line White - Epoxy
LF
$
1.00
$
2582.502
24" Solid Line White - Epoxy
LF
$
8.00
$
-
2582.502
24" Solid Line Yellow - Epoxy
LF
$
6.50
$
2582.502
4" Double Solid Line Yellow - Epoxy
LF
$
1.00
$
2582.503
Zebra Crosswalk White - Epoxy
SF
$
7.00
$
-
SP -1
Signage Remove and Replace
LS
1,550.00
1
$
1,550.00
Subtotal
5% Contingency
Oakwood Heights 2nd
9 ��
e — —
$ 2,090.50
Subtotal
30% Indirect Costs
Part I - Bituminous Street Overlay
$ 43,900.50
$ 13,170.15
$ 57,070.65
Item No.
Item
Unit
Unit Price
Est
Estimated
Qty
Cost
Part II - Repair Existing Curb & Gutter
2101.601
Remove Trail Overgrowth
LS
1,000.00
$
-
2104.501
Remove Concrete Curb and Gutter
LF
$
7.50
380
$
2,850.00
2104.503
Remove Bituminous Trail Pavement
SF
$
2.50
$
-
2104.503
Remove Concrete Sidewalk (4 ")
SF
$
4.00
$
-
2104.505
Remove Concrete Driveway / Valley Gutter
SY
$
12.50
10
$
125.00
2104.523
Salvage Casting
EA
$
100.00
$
-
2105.501
Common Excavation
CY
$
30.00
$
-
2211.501
6" Aggregate Base, Cl. 5 (100% Crushed)
TON
$
25.00
5
$
125.00
2360.501
SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay)
TON
$
70.00
$
-
2360.501
SP WEA340B Wearing Course Mixture (Patch)
TON
$
130.00
10
$
1,300.00
2504.602
Irrigation Repair
EA
$
125.00
5
$
625.00
2506.521
Install Casting
EA
$
350.00
$
-
2506.602
Line 4' Diameter Structure
LF
$
500.00
$
-
2506.602
Adjust frame & Ring Casting (CB) HDPE Rings
EA
$
400.00
1
$
400.00
2506,602
Remove & Replace Casting (Catch Basin)
EA
$
825.00
$
-
2506.602
Remove & Replace CBMH Structure w /Cstg (4' Dia.)
EA
4,000.00
$
-
2506.602
Remove & Replace CB Structure (2'x 3')
EA
3,000.00
$
2506.602
Remove & Replace CB Structure w /Cstg (2'x 3')
EA
3,500.00
$
2506.602
Remove & Replace Top Slab 4' Dla (CBMH)
EA
1,300.00
$
-
2506.602
Repair/ Grout CB or MH Invert/ Doghouses
EA
$
500.00
$
-
2506.602
Install 2 x 3 CB Erosion Barrier Shroud
EA
$
100.00
2
$
200.00
2521.501
6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset
SF
$
6.50
$
-
2521,501
4" Concrete Sidewalk
SF
$
5.00
$
2521.501
6" Concrete Bullnose
SF
$
7.00
$
2531.501
Concrete Curb & Gutter B612
LF
$
15.00
$
-
2531.501
Concrete Curb and Gutter, 8618
LF
$
16.00
$
-
2531.501
Concrete Curb and Gutter, 8624
LF
$
17.00
$
-
2531.501
Concrete Curb and Gutter, D412
LF
$
15.00
380
$
5,700.00
2531.501
Concrete Curb and Gutter, Surmountable
LF
$
15.50
$
-
2531.507
Concrete Valley Gutter - High Early
SY
$
55.00
10
$
550.00
2531.507
Repair 7" Concrete Driveway Pavement - High Early
SY
$
55.00
$
-
2531.618
Truncated Dome Detectable Warning Paver (2x2)
EA
$
150.00
$
-
Oakwood Heights 2nd
10 C((P
2531.618 Truncated Dome Detactable Warning Paver (Radius Plate)
EA
$
175.00
$
2540.602 Repair Underground Electric Fence
EA
$
100.00
5
$
500.00
2540.602 Repair Landscaping
EA
$
250.00
5
$
1,250.00
2572.503 Application of Water for Turf Establishment
GAL
$
1.00
2400
$
2,400.00
2573.530 Storm Drain Inlet Protection
EA
$
100.00
1
$
100.00
2575.551 Select Topsoil/ Grade 1 Compost Mix
CY
$
50.00
5
$
250.00
2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch)
SY
$
3.50
50
$
175.00
Subtotal
$
16,550.00
5% Contingency
$
827.50
Subtotal
$
17,377.50
30% Indirect Costs
$
5,213.25
Part II - Repair Existing Curb & Gutter
$
22,590.75
Part I - Bituminous Street Overlay
$
57,070.65
Part 11- Repair Existing Curb & Gutter
$
22,590.75
Project 1139 Total Cost
S
79.661.40
Oakwood Heights 2nd
11 Rri
Appendix B
Preliminary Assessment Roll
City Project 1139 Oakwood Heights 2nd Addition
Oakwood Heights 2nd
12 ri b
Cougar Drive
R -2
Residential
P.I.N.
Lot Equivalent
Unit Assessment
Total
751
Cougar Drive
10- 53801 -01 -141
1
$
750.00
$
750.00
753
Cougar Drive
10- 53801 -01 -142
1
$
750.00
$
750.00
757
Cougar Drive
10- 53801 -01 -131
1
$
750.00
$
750.00
758
Cougar Drive
10- 53801 -02 -052
1
$
750.00
$
750.00
759
Cougar Drive
10- 53801 -01 -132
1
$
750.00
$
750.00
760
Cougar Drive
10- 53801 -02 -051
1
$
750.00
$
750.00
765
Cougar Drive
10- 53801 -01 -122
1
$
750.00
$
750.00
767
Cougar Drive
10- 53801 -01 -121
1
$
750.00
$
750.00
768
Cougar Drive
10- 53801 -02 -041
1
$
750.00
$
750.00
770
Cougar Drive
10- 53801 -02 -042
1
$
750.00
$
750.00
773
Cougar Drive
10- 53801 -01 -112
1
$
750.00
$
750.00
775
Cougar Drive
10- 53801 -01 -111
1
$
750.00
$
750.00
778
Cougar Drive
10- 53801 -02 -031
1
$
750.00
$
750.00
780
Cougar Drive
10- 53801 -02 -032
1
$
750.00
$
750.00
781
Cougar Drive
10- 53801 -01 -101
1
$
750.00
$
750.00
783
Cougar Drive
10- 53801 -01 -102
1
$
750.00
$
750.00
784
Cougar Drive
10- 53801 -02 -021
1
$
750.00
$
750.00
786
Cougar Drive
10- 53801 -02 -022
1
$
750.00
$
750.00
789
Cougar Drive
10- 53801 -01 -091
1
$
750.00
$
750.00
790
Cougar Drive
10- 53801 -02 -011
1
$
750.00
$
750.00
791
Cougar Drive
10- 53801 -01 -092
1
$
750.00
$
750.00
792
Cougar Drive
10- 53801 -02 -012
1
$
750.00
$
750.00
Subtotal
22
$
16,500.00
Oakwood Heights 2nd
12 ri b
Lynx Court
R -2 Residential
P.I.N.
Lot Equivalent
Unit
Assessment
Total
4425 Lynx Court
10- 53801 -01 -061
1
$ 750.00
$ 750.00
4427 Lynx Court
10- 53801 -01 -062
1
$ 750.00
$ 750.00
4428 Lynx Court
10- 53801 -01 -072
1
$ 750.00
$ 750.00
4430 Lynx Court
10- 53801 -01 -071
1
$ 750.00
$ 750.00
4431 Lynx Court
10- 53801 -01 -051
1
$ 750.00
$ 750.00
4433 Lynx Court
10- 53801 -01 -052
1
$ 750.00
$ 750.00
4437 Lynx Court
10- 53801 -01 -042
1
$ 750.00
$ 750.00
4439 Lynx Court
10- 53801 -01 -041
1
$ 750.00
$ 750.00
4440 Lynx Court
10- 53801 -01 -080
2
$ 750.00
$ 1,500.00
4443 Lynx Court
10- 53801 -01 -031
1
$ 750.00
$ 750.00
4445 Lynx Court
10- 53801 -01 -032
1
$ 750.00
$ 750.00
4449 Lynx Court
10- 53801 -01 -021
1
$ 750.00
$ 750.00
4451 Lynx Court
10- 53801 -01 -022
1
$ 750.00
$ 750.00
4455 Lynx Court
10- 53801.01 -012
1
$ 750.00
$ 750.00
4457 Lynx Court
10- 53801 -01 -011
1
$ 750.00
$ 750.00
Subtotal
16
$ 12,000
38 R2 Lots Total Assessments $ 28,500
Residential Frontage 2494 100.0%
Non - Assessable Frontage 0 0.0%
Total Frontage 2494 100.0%
Oakwood Heights 2nd
13 cm
Oakwood Heights 2nd
City of Eap Street Revitalization - Project 1139 Fig. 1
Engineering Department Location Map � ()o
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I
50' ROW
EDGE MIL
(6' -8' wide)
REPLACE EX. CURB &
GUTTER AS DIRECTED
31/2" BITUMINOUS SURFACE
8" CL. 5 AGGREGATE BASE
Existing Typical Section
50' ROW
34'(B -B
11/2" TYPE 2360 BITUMINOUS
BITUMINOUS TACK COAT
31/2" BITUMINOUS SURFACE
8" CL. 5 AGGREGATE BASE
Bituminous Street Overlay
Proposed Typical Section
EX. D412
CURB & GUTTER
Y
3i
y 11_ Oakwood Heights 2nd Add.
City of Eap Street Revitalization -Project 1139 Fig. 3
Engineering Department tnA Typical Sections
Agenda Information Memo
January 21, 2014 Eagan City Council Meeting
C. PROJECT 1137, ALDEN POND
STREET IMPROVEMENTS
ACTION TO BE CONSIDERED: Approve Project 1137 (Alden Pond Street
Improvements) as presented and authorize the preparation of detailed plans and
specifications.
FACTS:
• Since 1990, the City has implemented a comprehensive Pavement Management
Program that provides timely pavement rehabilitation to our local streets, significantly
extending their overall life expectancy. During these past 24 years, the City has
rehabilitated approximately 214 miles of local streets.
• The resurfacing of Alden Pond Lane, a residential street within the Alden Pond
Addition in west - central Eagan, has been programmed for 2014 in the City's 5 -Year
Capital Improvement Program.
• On June 4, 2013, the City Council directed staff to prepare a feasibility report
considering a rehabilitation of this street.
• On December 3, 2013, the feasibility report for Project 1137 was presented to the City
Council and a Public Hearing was scheduled for January 7 to formally present and
discuss the report with the adjacent property owners. On January 7, the public hearing
was continued by the City Council to January 21.
• An informational neighborhood meeting was held on December 30 for the adjacent
property owners to discuss the proposed improvements. Of the 214 total units (R3
rental townhomes) proposed to be assessed under this improvement, all owned by a
property management company, 2 representatives of the property owner attended the
meeting.
• All notices have been published in the legal newspaper and sent to all affected
property owners informing them of this public hearing.
ATTACHMENTS:
• Feasibility Report, pages Ln through
• Neighborhood Meeting Minutes, pages t01 through I.
+ t o X s
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IN 1 l :�„M• 1 ` _ , 1 -"1,, -
1 \ � 11
40� City of Ea p ya
To: Honorable Mayor and City Council
From: Aaron Nelson, Assistant City Engineer
Date: December 3, 2013
Re: Alden Pond Street Revitalization
City Project No.: 1137
Attached is the feasibility report for the Alden Pond Street Revitalization, City Project No. 1137.
The report presents and discusses the proposed improvements and includes a cost estimate,
preliminary assessment roll and schedule.
We would be pleased to meet with the City Council at you convenience to review and discuss
the contents of this report.
Reviewed By:
Department of Public Works
Reviewed By:
Finance a artment
I hereby certify that this report was prepared by me or
under my direct supervision and that I am a duly Licensed
Professional Engineer under the laws of the State of
Minnesota.
'A
( /
// /
At'- Aaron Nelson
Date: Ir '�.._I e3 I i 'I Reg. No. 45795 11
Date: /�;'
Date: / /i
� Ot
TABLE OF CONTENTS
ExecutiveSummary ...................................................................... ............................... 1
Introduction / History ....................................................................... ..............................2
Scope............................................................................................. ..............................3
AreaTo Be Included ....................................................................... ..............................3
StreetPavement Evaluation ........................................................... ..............................3
ProposedImprovements ................................................................ ..............................4
Easements /Permits ........................................................................ ..............................6
Feasibility /Recommendations ........................................................ ..............................6
CostEstimate ................................................................................. ..............................7
Assessments.................................................................................. ..............................7
AssessmentFinancing Options ....................................................... ..............................8
RevenueSource ............................................................................. ..............................8
ProjectSchedule ............................................................................ ..............................9
LIST OF APPENDICES
Appendix A
Preliminary Cost Estimate
Appendix B
Preliminary Assessment Roll
Appendix C
Figures - 1 Location Map
- 2 Street Improvement /Assessment Area Map
- 3 Typical Section — Mill & Overlay
M (Q
Executive Summary
Background
Project Name
Alden Pond
Project #
1137
Street Area
50,740 Sq. Ft.
Street Length
1,770 Feet
Streets Included
Alden Pond Lane
Constructed
1989
Reconstructed
-
Crack Sealed
-
Seal Coated
1995 and 2006
Absolute Location
W % ofSection 9
Township 27, Range 23
Relative Location
North of Yankee Doodle Road
West of Pilot Knob Road
Scope
Project Details
• Roadway resurfacing (edge mill &
1 -1/2" overlay)
• Replacement of damaged curb &
gutter
• Adjustment /Replacement of:
o Sanitary /Storm sewer
o Utility castings
o Watergate valves
o Street signage
PCI Rating
Recommended
Improvement
Curb Removal
Residential Parcels
Cost Estimate/ Revenue
41/100
Patch /Repair and
Overlay
11%
29 parcels
(214 units)
Alden Pond
1 1 C)9
Property
City
Mill & Overlay $ 61,950
Repair Existing Concrete Curb & Gutter $ 46,920
$ 31,030
-
$ 30,920
$ 46,920
Total $ 108,870
$ 31,030 (28 %)
$ 77,840 (72 %)
Alden Pond
1 1 C)9
November 19, 2013
Neighborhood Street Revitalization
Alden Pond
Eagan, Minnesota
1;�>Ilntroduction/ History
Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City
evaluates streets within the community throughout their life cycle and implements appropriate
maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that
allowed the City to evaluate the condition of the existing pavement surface for all the streets on
a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program
(CIP) for street rehabilitation is developed from this information.
The 1/3 mile, Alden Pond residential street, in northwest Eagan has been identified for 2014
street revitalization improvements. Figure 1, located in Appendix C, illustrates the project
location. The street in this residential neighborhood was constructed in 1989.
Based on the data and engineering strategies available at this time, the City's current PMP
incorporates local and ongoing maintenance strategies with seal coating occurring as needed
(at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years.
Overlaying the roadway located within the project area, which is currently in the 24 year time
frame, will prevent further decay of the pavement surface, thus protecting and extending the
structural life of the street.
Timely maintenance work, such as bituminous patching, crack sealing and seal coating have
occurred at appropriate intervals during the life of the pavement in the area. The City of
Eagan's maintenance records indicate that this street was seal coated in 1995 and 2006.
The Public Works maintenance program typically includes extensive patching and crack sealing
during the summer prior to the overlay. The Public Works crews, as part of the Preparatory
Pavement Management Plan, removed and replaced deteriorated pavement areas and placed
leveling and maintenance overlays on portions of the streets under consideration, where
necessary. These repairs alone will not substantially extend the life expectancy of the street
section if not combined with the bituminous overlay proposed with this project.
Alden Pond
2 � 08
Infrastructure Review - The Public Works Department has also inspected the utility
infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the
project area and determined the underground systems are generally in good working order and
that no major repairs are necessary.
To provide a comprehensive review of the project area, the condition and coverage of other
infrastructure items maintained by the City and other public agencies within the public right -of-
way and easements such as street lights, utility boxes, and above ground storm water
ponds /access, and pedestrian features were evaluated. The rehabilitation of City - maintained
items is included in this project, if needed.
Scope
This project will provide resurfacing (edge mill and overlay) for approximately 1770 feet of
roadway. Figure 2 in Appendix C, illustrates the project limits.
Included in this project are the following improvements; replacement of damaged curb and
gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate
valves, and replacement of street signage.
Area to Be Included
Properties included in the project lie within the W %, Section 9, lying north of Yankee Doodle
Road, West of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County,
Minnesota.
,r„
Street Pavement Evaluation
The City of Eagan's Pavement Management System allows the City to evaluate the condition of
the existing street surface to help schedule timely maintenance and improvements. The
Pavement Condition Index (PCI) ranks the surface condition for each street. The general
categories that define PCI rankings are as follows:
PCI
Recommended Improvement
56-100
Routine Maintenance /Crack Seal /Seal Coat
36-55
Patch /Repair and /or Overlay
0-35
Reconstruct/ Reclaim
Alden Pond
3 � ®(}
The 2013 PCI rankings for the street segments have a weighted average pavement condition
rating of 41 for Alden Pond, which falls in the "Patch /Repair and /or Overlay" category, as
mentioned above. The street pavement has reached an age where, based on the City's past
experience, the integrity of the pavement can rapidly decline if no improvements are
performed. Therefore, the 2014 construction season is the optimal time to construct the
bituminous overlay on this street. Any delay of the project may reduce the structural benefit to
the street sections and require more substantial rehabilitation.
1;�>Proposed Improvements
Pavement - The proposed street
improvements for Alden Pond are
shown in Figure 3. The existing street
section for this roadway consists of 3"
bituminous pavement supported by 6"
gravel base. The existing bituminous
surface will be milled adjacent to the
existing curb and gutter (6' -3' wide) to
accommodate a 1% -inch bituminous
overlay. The overlay, combined with the
existing street section, will provide a
street section consistent with current
City standards for residential streets.
The combination of patching and
overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota.
Bituminous overlays will show some continued frost movements and reflective cracking
consistent with the underlying pavement. Routine maintenance will still need to continue under
the City's Pavement Management Program.
Concrete curb & gutter - Damaged curb &
gutter will be replaced if severely cracked,
spalled, or settled. It is estimated that
approximately 11% of the existing concrete
curb and gutter will have to be replaced.
Boulevard turf will be removed and replaced
with seed. While the contractor who performs
the work is responsible for its establishment
(45 days for seed), adjacent property owners
are encouraged to consistently water the new
seed, where possible, to help ensure its
growth.
Alden Pond
4 ���
Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate
valves will be adjusted, repaired, or replaced based on the condition of castings and supporting
structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures
ensure quick and easy access by the City for maintenance and other purposes.
-
p
Sidewalk /Path & Pedestrian Ramp — Revisions to the Americans with Disabilities Act (ADA)
requires jurisdictional agencies to provide
detectable warnings at all existing pedestrian ramps
of sidewalks and paths with public streets that are
improved, including street surface improvements.
The most common method of providing this
detectable warning is through the installation of
truncated domes a minimum of two feet in length
across the width of all pedestrian ramps. This
project provides for the installation of truncated
dome pedestrian ramps along the existing trail
where they currently do not exist.
Signage - Traffic and street identification signage within the project limits has reached the end
of its useful life expectancy and is in need of replacement. Signs have been reviewed for
compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those
that are required by the MnMUTCD will be replaced to improve safety and nighttime visibility,
and those that are not will be permanently removed.
Street Lights — The street lights in the project area (maintained by Xcel Energy) are in good
condition and provide adequate coverage. No modifications to the existing street lights are
proposed.
Alden Pond
5 1 ��
Complete Streets — "Complete streets" is the planning, scoping, design, implementation,
operation, and maintenance of roads in order to reasonably address the safety and accessibility
needs of users of all ages and abilities. Complete streets considers the needs of motorists,
pedestrians, transit users and vehicles, bicyclists, and commercial and emergency vehicles
moving along and across roads, intersections, and crossings in a manner that is sensitive to the
local context and recognizes that the needs vary in urban, suburban, and rural settings (MINN.
STAT. 174.75, Subd. 1.).
In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does
not require local governments to adopt this policy. The MN Department of Transportation has
published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013).
People are starting to see the need to increase physical activity or the need to transition to
different transportation modes. In some instances, they may find that they do not feel safe
walking or biking in their neighborhoods due to inadequate pedestrian and bicycle facilities.
This heightened awareness of the need for active living, along with the desire for improved
community livability and transportation options encourages planning, designing and
maintenance of streets to accommodate adequate biking and walking infrastructure.
The streets in this neighborhood were reviewed to determine if additional Complete Streets
opportunities are available and /or feasible. The streets are relatively narrow at 32 feet wide,
low traffic volumes, have limited access points, and trails are available along both the north
and south intersecting streets to connect pedestrians to the City and regional trail system. The
pedestrian curb ramps at the intersecting trails will be replaced to meet current ADA design
standards. Given the existing and proposed elements available for all users, the streets in this
neighborhood meet the intent of the complete streets guidelines.
Easement Permits
All work will be in the public right -of -way. No additional easements are anticipated. It is
anticipated that no permits will be required for the resurfacing project.
,dk
Feasibility and Recommendations
The mill and overlay project is necessary to maintain and enhance the structural integrity of the
pavement section, create a safer driving surface, and increase rideability.
It is cost effective in that the proposed improvement (resurfacing) is considerably less
expensive than complete reconstruction of this street.
Alden Pond
6 `� a
The mill and overlay is feasible in that this type of improvement has been used successfully to
extend the life expectancy of numerous other streets throughout the City and the region.
This project is in accordance with the Five Year Capital Improvement Plan (2014 — 2018) for the
City of Eagan and the schedule as outlined in the Pavement Management Program. It is
recommended that the project be constructed as proposed in this report in combination with
other similar projects in the area.
Cost Estimate
Detailed cost estimates are located in Appendix A. The estimates are based on anticipated
2014 construction costs and include a 5% contingency and indirect cost of 30 %, which include
legal, administration, engineering, and bond interest. A summary of the costs is as follows:
Alden Pond
• Mill & Overlay ............................................................. ..............................$ 61,950
• Repair Existing Concrete Curb & Gutter .................. ..............................$46,920
• Total ...................................................................... ..............................$ 108,870
Assessments
Assessments are proposed to be levied against the benefited properties for the total
improvement with costs allocated in accordance with the City of Eagan's Special Assessment
Policy for a mill and overlay improvement for residential streets. All assessments will be revised
based on final costs. A preliminary assessment roll is included in Appendix B.
City Special Assessment Policy
Assessment Ratio
Property City
Mill & Overlay— Low - Density Residential (R -3) 50% 50%
Repair Existing Concrete Curb & Gutter - 100%
Residential Lots — All residential lots (29 R -3 residential buildings, with 214 total units), as
shown on Figure 2, having driveway access on to the street to be improved are proposed to be
assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are
assessable for local residential streets, based on a standard 32 -foot width. The estimated cost
per residential lots is based on the City's Assessment Policy is $145/lot and is calculated as
follows:
• Multi - Family Residential
o 3,540' R -3 Frontage / 3540' Total Frontage = 100%
o - $61,950 Will & Overlay Costs) x 50% x 1001,. = $30,975 (Total R -3 Assessment)
Alden Pond
1��
o $30,975 / 214 units = $145/ unit
o Each building includes between 1 and 8 units
• ra.
Assessment Financing Options
The property owner will have the option at the time of the assessment hearing to pay the full
assessment or include the assessment in with their property tax statement. If the assessment is
included with the property tax statement, the assessment and interest will be spread over five
years for residential owners. In 2013, the interest rate was set at 3.5 %. The 2014 rate is not yet
available, however, it is expected to be comparable and based on City policy will be determined
by the City Council in the spring. The following payment schedule is an example of an R -3
residential lot assessment of $145 /unit with an estimated 3.5% interest for the assessed
amounts, and assumes 14 months interest for the first year:
Principal Per Year I Interest Per Year I Cost Per Year
First Year 1 $29
Fifth Year I $29
Bonds may be issued to finance the improvements.
Revenue Sou
A summary of revenue sources is listed helnw-
$6
$1
$35
$30
The City's Major Street Fund will finance the estimated project deficit of $77,840 (72% of total).
Alden Pond
8 �l�
Project Cost
Property Assessment
City Contribution
Mill and Overlay (Including Signage)
$ 61,950
$ 31,030
$ 30,920
Repair Existing Curb & Gutter
$ 46,920
-
$ 46,920
Totals
$ 108,870
$ 31,030
$ 77,840
The City's Major Street Fund will finance the estimated project deficit of $77,840 (72% of total).
Alden Pond
8 �l�
�Project Schedule
Present Feasibility Report to City Council/
Order Public Hearing .......................... ............................... .......................December
3, 2013
Informational Meeting ...................... ............................... ......................December
30, 2013
Public Hearing ..................................... ............................... ........................January
21, 2014
Approve Plans and Specifications ............................. ...............................
February 18, 2014
BidDate ......................................................................... ...............................
March 27, 2014
AwardContract ........................................ ............................... ..........................April
1, 2014
StartConstruction .............................................................. ...............................
May 1, 2014
ProjectCompletion ........................................................... ...............................
August, 2014
Final Cost Report .................................... ............................... .....................September,
2014
Final Assessment Hearing ....................................................... ...............................
Fall, 2014
First Payment Due with Property Tax Statement ............ ...............................
May 15, 2015
Alden Pond
9 � 1'J
Appendix A
Preliminary Cost Estimate
City Project 1137 Alden Pond
Item No.
Item
Unit
Unit Price
Est
Estimated
2021.501
Mobilization
LS
Qty
Cost
Part i - Bituminous street Overlay
2021.501
Mobilization
LS
$
4,000.00
1
$
4,000.00
2104.505
Remove Bituminous Pavement
SY
$
12.50
$
-
2232.501
Mill Bituminous Pavement (1- 1/4" depth, 6" Width)
SY
$
1.50
2500
$
3,750.00
2232.501
Mill Bituminous Pavement - Full Width (1 -1/4" Depth)
SY
$
2.00
$
-
2357.502
Bituminous Material for Tack Coat
GAL
$
3.00
380
$
1,140.00
2360.501
SP WEA340B Wearing Course Mixture (Overlay)
TON
$
60.00
550
$
33,000.00
2360.501
SP WEA340B Wearing Course Mixture (Patch)
TON
$
130.00
1
$
130.00
2504.602
Adjust Gate Valve Box
EA
$
160.00
1
$
160.00
2504.602
Repair Gate Valve Mid Section
EA
$
350.00
$
-
2504.602
Repair Gate Valve Top Section w /Cover
EA
$
300.00
$
-
2506.503
Reconstruct 4' Dia. MH
LF
$
530.00
$
-
2506.602
Adjust Frame and Ring Casting (Manhole)
EA
$
450.00
$
-
2506.602
Adjust Manhole Casting - Riser Adjustment
EA
$
225.00
$
-
2506.602
Remove & Replace Frame & Ring Casting (27 ")
EA
$
825.00
$
-
2506.602
Remove & Replace Top Slab w /Cstg (16421)
EA
$
2,000.00
$
-
2563.601
Traffic Control
LS
$
2,000.00
1
$
2,000.00
2581.501
Pavement Message Arrow (Right) - Epoxy
EA
$
130.00
$
-
2581.501
Pavement Message Arrow (Left) - Epoxy
EA
$
130.00
$
-
2581.501
Pavement Message Arrow (Right /Thru) - Epoxy
EA
$
175.00
$
-
2581.501
Pavement Message Arrow (Left /Thru) - Epoxy
EA
$
175.00
$
-
2582.501
Pavement Message (Stop Ahead) - Epoxy
EA
$
500.00
$
-
2582.502
12" Solid Line White - Epoxy
LF
$
5.00
$
-
2582.502
4" Solid Line White - Epoxy
LF
$
1.00
$
-
2582.502
24" Solid Line White - Epoxy
LF
$
8.00
$
-
2582.502
24" Solid Line Yellow - Epoxy
LF
$
8.00
$
2582.502
4" Double Solid Line Yellow - Epoxy
LF
$
1.00
$
-
2582.503
Zebra Crosswalk White - Epoxy
SF
$
7.00
$
-
SP -1
Signage Remove and Replace
LS
$
1,200.00
1
$
1,200.00
Subtotal 4 as aun nn
5% Contingency $ 2,269.00
Subtotal $ 47,649.00
30% Indirect Costs $ 14,294.70
Part I - Bituminous Street Overlay $ 61,943.70
Alden Pond
10 `�
Item No.
Item
Unit
Unit Price
Est
Estimated
I
2104.501
Remove Concrete Curb and Gutter
LF
Qty
Cost
Part ii - Repair Existing curb &clutter
2104.501
Remove Concrete Curb and Gutter
LF
$
7.50
390
$
2,925.00
2104.503
Remove Bituminous Trail Pavement
SF
$
2.50
272
$
680.00
2104.503
Remove Concrete Sidewalk (4 ")
SF
$
4.00
$
-
2104.505
Remove Concrete Driveway Valley Gutter
SY
$
12.50
110
$
1,375.00
2104.523
Salvage Casting
EA
$
100.00
$
-
2105.501
Common Excavation
CY
$
30.00
5
$
150.00
2211.501
6" Aggregate Base, Cl. 5 (100% Crushed)
TON
$
25.00
5
$
125.00
2360.501
SP WEA340B Wearing Course Mixture (Patch)
TON
$
130.00
20
$
2,600.00
2504.602
Irrigation Repair
EA
$
125.00
10
$
1,250.00
2506.521
Install Casting
EA
$
350.00
$
-
2506.602
Line 4' Diameter Structure
LF
$
500.00
$
-
2506.602
Adjust Frame & Ring Casting (CB) HDPE Rings
EA
$
400.00
8
$
3,200.00
2506.602
Remove & Replace Casting (Catch Basin)
EA
$
825.00
$
-
2506.602
Remove & Replace CBMH Structure w /Cstg (4' Dia.)
EA
$
4,000.00
$
2506.602
Remove & Replace CB Structure (2'x 3')
EA
$
3,000.00
$
2506.602
Remove &Replace CB Structure w /Cstg (2'x 3')
EA
$
3,500.00
$
-
2506.602
Remove & Replace Top Slab 4' Dia (CBMH)
EA
$
1,300.00
1
$
1,300.00
2506.602
Repair/ Grout CB or MH Invert/ Doghouses
EA
$
500.00
1
$
500.00
2506.602
Install 2 x 3 CB Erosion Barrier Shroud
EA
$
100.00
2
$
200.00
2521.501
6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset
SF
$
6.50
272
$
1,768.00
2531.501
Concrete Curb & Gutter 8612
LF
$
15.00
$
-
2531.501
Concrete Curb and Gutter, 8618
LF
$
16.00
390
$
6,240.00
2531.501
Concrete Curb and Gutter, B624
LF
$
17.00
$
-
2531.501
Concrete Curb and Gutter, D412
LF
$
15.00
$
2531.501
Concrete Curb and Gutter, Surmountable
LF
$
15.50
$
-
2531.507
Concrete Valley Gutter - High Early
SY
$
55.00
110
$
6,050.00
2531.507
Repair 7" Concrete Driveway Pavement - High Early
SY
$
55.00
$
-
2531.507
7" Concrete Driveway Pavement - High Early
SY
$
55.00
$
-
2531.618
Truncated Dome Detectable Warning Paver (2x2)
EA
$
150.00
16
$
2,400.00
2531.618
Truncated Dome Detactable Warning Paver (Radius Plate)
EA
$
175.00
$
-
2540.602
Repair Underground Electric Fence
EA
$
100.00
$
-
2540.602
Repair Landscaping
EA
$
250.00
$
-
2572.503
Application ofWater for Turf Establishment
GAL
$
1.00
2700
$
2,700.00
2573.530
Storm Drain Inlet Protection
EA
$
100.00
2
$
200.00
2575.551
Select Topsoil/ Grade 1 Compost Mix
CY
$
50.00
10
$
500.00
2575.609
Seeding (MnDOT 270 w /Type 5 Hydromulch)
SY
$
3.50
60
$
210.00
Subtotal $ 34,373.00
5% Contingency $ 1,718.65
Subtotal $ 36,091.65
30% Indirect Costs $ 10,827.50
Part II - Repair Existing Curb & Gutter $ 46,919.15
Part I - Bituminous Street Overlay $ 61,943.70
Part II - Repair Existing Curb & Gutter $ 46,919.15
Project 1137 Total Cost $ 108,862.85
Alden Pond
11 t�11
Appendix B
Preliminary Assessment Roll
City Project 1137 Alden Pond
Alden Pond Lane
R -3 Residential
P. 1. N
Number of
Units
Unit
Assessment
Total
3,:?0(). '1332VAlden Pond Lane
10- 11225 -01 -010
1
$145
$145
(Park Shadow Investors LLC)
10- 11225 -01 -020
7
$145
$1,015
(Park Shadow Investors LLC)
10- 11225 -01 -030
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -040
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -050
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -060
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -070
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -080
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -090
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -100
6
$145
$870
(Park Shadow Investors LLC)
10- 11225 -01 -110
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -120
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -130
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -140
6
$145
$870
(Park Shadow Investors LLC)
10- 11225 -01 -150
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -160
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -01 -170
6
$145
$870
(Park Shadow Investors LLC)
10- 11225 -01 -180
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -02 -010
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -02 -020
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -02 -030
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -02 -040
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -02 -050
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -02 -060
6
$145
$870
(Park Shadow Investors LLC)
10- 11225 -02 -070
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -02 -080
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 -02 -090
8
$145
$1,160
(Park Shadow Investors LLC)
10- 11225 - 02.100
6
$145
$870
(Park Shadow Investors LLC)
10- 11225 -02 -110
8
$145
$1,160
Subtotal
214
$31,030
29 R3 Lots (214 units) Total Assessments $31,030
Residential Frontage 3540 100.0%
Non - Assessable Frontage 0 0.0%
Total Frontage 3540 100.0%
Alden Pond
12 1 V
W
M
1/08/2013
Alden Pond
City Of Eap Street Revitalization Project Fig. 1
Engineering Department Location Map - Project 1137 ,�C�
EDGE MIL
(6' -8' wide)
•1 '• 1l
3" BITUMINOUS SURFACE EX. B618 CONC.
6" CL. 5 AGGREGATE BASE CURB & GUTTER
Existing Typical Section
60' ROW
32'
11/2" TYPE 2360 BITUMINOUS OVERLAY
REPLACE EX. CURB & BITUMINOUS TACK COAT
GUTTER AS DIRECTED 3" BITUMINOUS SURFACE
6" CL. 5 AGGREGATE BASE
Bituminous Street Overlay
Proposed Typical Section
11/10/2013
Alden Pond
City of Eapn Street Revitalization - Project 1137 Fig. 3
Engineering Department Typical Sections I ---� �
Alden Pond
Neighborhood Street Revitalization
City Project No. 1137
Informational Meeting — 3:00 P.M. Monday, December 30, 2013
Conference Room 1AB
Attendance
Aaron Nelson, Assistant City Engineer, 2 representatives of the management company that owns all 214
rental units in the Alden Pond area (see attached sign -in sheet).
Presentation of Proiect Details
Nelson welcomed the property representatives and presented project information, including details such
as construction, costs, schedule and assessments. A short ETV video on the street improvement process
was also shown.
Questions / Comments
1. Will the management company be notified before construction begins? After the project is bid,
and a contract awarded to the contractor, the city will mail more construction specific information to
all property owners in the area. This information typically includes the project scope, approximate
construction timeframe, what to expect during construction, and contact information for the city
inspectors. The city asks that management companies share this information with their tenants.
2. How long will the construction last? Construction is anticipated to begin in May (weather
dependent). The size and scope of the improvements will likely result in a 3 -4 week construction
timeframe.
3. Will the road be open during construction? Will access be maintained to driveways? All roads
will be open to traffic during construction. We do not anticipate any road closures during the work,
however, some phases will require short term lane closures and the contractor will use traffic control
devices or flagmen to help direct traffic. Access to driveways should be maintained throughout
construction. If curb needs to be replaced at a driveway, residents can park in front of their homes
while the concrete cures.
4. How are assessments calculated? With residential properties, the city shares the cost of all work
performed between the curbs 50150 with the adjacent property owners. Any work in the curbs or
boulevard is paid 100% by the city. The property owner's portion is split evenly among all lots in the
neighborhood. In this case, the management company is the only property owner, so all assessed
costs will be their responsibility.
5. How and when will the final assessment amounts be determined? A 'letter will be mailed to the
property owner this fall after construction is complete. The letter will include the final assessment
amounts. It will also invite property owners to another public hearing that specifically addresses the
final costs. At the close of this meeting and the City Council's corresponding approval of the final
assessment costs, there is a 30 day window in which payments can be made without interest.
Payment during this 30 -day period should be made at city hall. After the 30 -day period, any
remaining portion of the assessment will be forwarded to Dakota County for collection as part of the
property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full.
6. If an irrigation system is damaged, how are repairs performed? The city will provide flags for
property owners to mark their irrigation systems. If they are properly marked, the contractor will
have a good chance to avoid damage to the systems. However, if the system is properly marked and
still gets damaged, the city's contractor has historically made the repairs.
The meeting adjourned at 3:30 p.m.
�C_�a
Alden Pond
Addition
Project 1137
Contract 14 -03
Neighborhood
Meeting
Monday, December 30, 2013
3:00 p.m.
Conference Room 1 AB
NAME HOUSE NUMBER & STREET PHONE
1,604-
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
1 (�6
Agenda Memo
January 21, 2014 City Council Meeting
VI. 2014 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS
Each calendar year, Organizational Business is considered at the second regular City Council
meeting in January. Items to be acted upon are:
A. Acting Mayor
B. Official Legal Newspaper
C. City Council Meeting Dates
D. City Council Meeting Procedures
E. Standing Committee Appointments / Representative Appointments
ACTING MAYOR
A. Acting Mayor — There is a statutory requirement that a member of the City Council be
appointed as Acting Mayor. All Councilmeinbers are eligible for this appointment. The
Acting Mayor presides in the absence of Mayor Maguire at Council meetings and all
other activities pertaining to the City of Eagan. Councilmember Meg Tilley was Acting
Mayor in 2013.
REQUESTED ACTION: The Mayor is asked to appoint a member of the City Council
as Acting Mayor, which must be ratified by the City Council.
OFFICIAL LEGAL NEWSPAPER
B. Official Legal Newspaper — There is a statutory requirement to designate a legal
newspaper as the official newspaper for the City. The City can only designate a legal
newspaper of general circulation in the City as its official newspaper for publication of
items required by law, and other matters that the Council deems advisable and in the
public interest to be published. The City has received a proposal from Sun Thisweek
newspaper.
Currently, Sun Thisweek newspaper is the designated official legal newspaper.
Sun Thisweek
Legal Notices
Deadline Tuesday 4 pin
Publication Friday
Enclosed on page Ob is the proposal.
REQUESTED ACTION:
Approve retention of Sun Thisweek Newspaper as the City of Eagan's official legal
newspaper.
014
CITY COUNCIL MEETING DATES
C. City Council Meetings — The City Council must designate the dates and times of regular
City Council meetings, which have traditionally been the first and third Tuesday of each
month at 6:30 p.m. A tentative schedule is attached on page -ja0j designating the first
and third Tuesdays as regular City Council meeting dates, with the exception of February
4 (Caucus Night), April 15 (Passover), August 5 (National Night Out), and November 4
(General Elections), staff is proposing Monday, February 3; Wednesday, April 16;
Monday, August 4 and Wednesday, November 5.
A Listening Session will be held at 6:00 p.m. before each regular City Council
meeting.
Also included on page t is a list of workshops to be scheduled at 5:30 p.m. the second
and fourth Tuesdays of each month on an as needed basis, with the exception of August
12 (Primary Elections), and November 11 (Veterans Day). Staff is proposing Thursday,
August 14 and Wednesday, November 12 for these workshop dates. The fourth Tuesday
is listed as tentative and might not be used. If the Council prefers an alternate date to the
ones proposed on the schedule, this should be discussed at the meeting.
REQUESTED ACTION: Approve or modify the 2014 Schedule of City Council
meetings as presented noting the alternate dates, if any.
CITY COUNCIL MEETING PROCEDURES
D. Council Meeting Procedures — The City Council has adopted Robert's Rules of Order
to govern all business conducted at regular City Council meetings.
REQUESTED ACTION: To acknowledge Robert's Rules of Order as the means to
conduct official business at all regular City Council meetings, and approve the attached
guidelines for public participation in City Council meetings.
Adding an Item to the Agenda — It has been the past practice of the City Council to
require two members of the City Council to snake a request of the City Administrator that
an unscheduled item be added to a City Council meeting agenda. For example, if a
resident has a concern needing a timely response and at least two members of the City
Council would like to discuss the concern, the two Councilmembers could request that
the City Administrator include the concern on the next workshop or regular City Council
meeting. This practice of requiring two members of the City Council to place an item on
an agenda does not usually apply to items of business that are already scheduled to go
through the regular process and procedures such as development proposals, ordinance
amendments, etc. If it is the Council's understanding that this again be the practice for
2014, formal ratification of the policy is requested.
REQUESTED ACTION: Formally ratify the practice that at least two members of the City
Council must make the request of the City Administrator to place an item on an upcoming
City Council agenda.
lr3!
COUNCIL STANDING COMMITTEE AND REPRESENTATIVE
APPOINTMENTS
E. Council Committee Appointments — Standing committees of the City Council have
been used to examine a specific subject matter at the request of the City Council. The
2014 standing committees are as follows. The Mayor and Council shall detennine
whether any changes to these committees should be made.
Standing Committees:
Finance Committee: Mayor Maguire and Councilmember Bakken
Public Works Committee: Councilmember Fields and Councilmember Bakken
Personnel Committee: Mayor Maguire and Councilmember Fields
Communications Committee: Councilmember Tilley and Councilmember Hansen
Advisory Commission Liaisons:
Advisory Parks and Recreation Commission: - Councilmember Tilley
Advisory Planning Commission — Councilmember Hansen
Airport Relations Committee — Councilmember Fields
Energy and Environment Advisory Commission — Councilmember Bakken
Intergovernmental Committee Appointments:
Minnesota Valley Transit Authority Board — Councilmember Hansen (Assistant Finance Director
Feldman as alternate)
Municipal Legislative Commission Board — Mayor Maguire
Monthly Mayor /Manager Breakfasts — Mayor Maguire
DCC 2013 -2014 Board - Councilmember Hansen (Councilmember Fields as alternate)
DCC 2013 -2014 Executive Board — City Administrator Osberg (Assistant City Administrator Miller as
alternate)
MSP Noise Oversight Committee — Councilmember Fields (Assistant City Administrator Miller
as alternate)
Eagan Convention and Visitors Bureau — Mayor Maguire
Robert Street Corridor Steering Committee - Councilmember Tilley (City Administrator
Osberg as alternate)
Robert Street Corridor Technical Advisory Committee (TAC) — Director of Public Works
MatthyS (Community Development Director Hohenstein as alternate)
Caponi Art Park Board — Parks and Recreation Director Seydell Johnson
Highway 77 Managed Lane /Cedar Grove Transit Access Policy Advisory Committee
(PAC) - Mayor Maguire (City Administrator Osberg as alternate)
Highway 77 Managed Lane /Cedar Grove Transit Access Staff and Technical Advisory
Committee (SAC & TAC) - Director of Community Development Hohenstein and Director of
Public Works Matthys
Other (No appointment by City Council — information only):
Testimony at Legislature — all as needed
Breakfast with Mayor / Chamber of Commerce — Mayor Maguire
LMC & Metro Cities Policy Advisory Committees — Councilmember Hansen
W
Fire Relief Association Board of Trustees —
State Statute 424A.04 requires that a relief association that is directly associated with a
municipal fire department must be managed by a board of trustees consisting of nine
members. Six trustees must be elected from the membership of the relief association and
three trustees must be drawn from the officials of the municipality served by the fire
department to which the relief association is directly associated.
The three municipal trustees must be one elected municipal official and one elected or
appointed municipal official who are designated as municipal representatives by the
municipal governing board annually and the chief of the municipal fire department.
In addition to Fire Chief Scott, the annual designations have been the Mayor and Director
of Finance Pepper.
REQUESTED ACTION: Ratify the appointed members of Council standing committees,
intergovernmental committees and other appointments as amended.
S �lnl�hiswcek 4manne
December 2013
City of Eagan
City Council
3830 Pilot Knob Road
Eagan, MN 55122
Dear City Council Members:
Please accept the following bid from the Burnsville /Eagan Sun Thisweek for legal newspaper designation
for the City of Eagan. This newspaper is qualified by the State of Minnesota as a legal newspaper under
Minnesota Statutes Section 331A.02, Subd. 1.
The following rate structure for legals is effective January 1, 2014:
Per column inch rate: $7.56
Characters per inch: 320
Lines per inch: 9
Beginning in January, your legal notices will be published in 7 point type. This change is being made
to standardize and improve the legibility of legal notices and has been taken into consideration when
calculating your 2014 rate. Your 2014 rate represents a 5% increase over last year.
A notarized affidavit will be provided for each notice published. Additional affidavits are $2.50 each. A
$20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on
the Sun Thisweek website at no additional charge.
The Sun Thisweek is published weekly on Fridays. The deadline is 4:00 p.m. on Tuesday for publication on
Friday of the same week. Please email legal notices to bvlegals @ecm- inc.com.
Thank you for considering the Sun Thisweek as the official newspaper for the City of Eagan for the
upcoming year. We appreciate the opportunity to serve the needs of your community.
Sincerely,
Michael Jetchick
Sales Manager
15322 GALAXIE AVENUE, SUITE 219, APPLE VALLEY, MN 55124 • 952 - 846 -2019 • SUNTHISWEEK.COM
WO
2014 SCHEDULE OF REGULAR CITY COUNCIL MEETINGS
AND JANUARY 2015 MEETINGS
JANUARY 7
MAY 20
OCTOBER 7
JANUARY 21
JUNE 3
OCTOBER 21
FEBRUARY 3 1 Monday
JUNE 17
NOVEMBER 5 a Wednesday
FEBRUARY 18
JULY 1
NOVEMBER 18
MARCH 4
JULY 15
DECEMBER 2
MARCH 18
AUGUST 4 3 Monday
DECEMBER 16
APRIL 1
AUGUST 19
JANUARY 6, 2015
APRIL 16 2 Wednesday
SEPTEMBER 2
JANUARY 20, 2015
MAY 6
SEPTEMBER 16
'Monday, February 3 due to Caucus Night
2Wednesday, April 16 due to Passover
3Monday, August 4 due to National Night Out
4Wedneday, November 5 due to the General Elections
There will be a Listening Session at 6:00 p.m. before each regular Council meeting.
•
2014 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS,
WORKSHOPS AND FIRST JANUARY 2015 MEETING
JANUARY 14
MAY 27 (tentative)
OCTOBER 14
JANUARY 28
JUNE 10
OCTOBER 28 (tentative)
(Council Retrut)
FEBRUARY 11
JUNE 24 (tentative)
NOVEMBER 122 Wednesday
FEBRUARY 25
JULY 8
NOVEMBER 25 (tentative)
(tentative)
MARCH 11
JULY 22 (tentative)
DECEMBER 9
MARCH 25 (tentative) AUGUST 141 Thursday No tentative meeting the week
of Christmas
APRIL 8 AUGUST 26 (tentative)
JANUARY 13, 2015
APRIL 22 (tentative) SEPTEMBER 9
JANUARY 27, 2015
MAY 13 SEPTEMBER 23 (tentative)
(tentative)
1Thursday, August 14 due to Primary Elections
2Wedneday, November 12 due to Veterans Day
��)o
Eagan City Council Meeting Procedures
And Public Participation Guidelines
Welcome to a meeting of the Eagan City Council. In order to ensure that this and future Council meetings can be
meaningful for the attending public, the City Council uses a set of rules to govern the conduct of its meetings.
These "Rules of Procedure" are for the convenience of those attending the meeting. The City Council follows
"Robert's Rules of Order" for conducting official business. The following is a brief summary of the order of
business for a City Council meeting which may be of interest.
COUNCIL MEETING PROCEDURES
Order of Business
The schedule for a Council meeting is shown on the Agenda. An agenda is simply a list of business to be considered
at a meeting and includes:
• Roll Call & Pledge of Allegiance
• Adopt Agenda /Approve Minutes
• Consent Agenda
• Public Hearings
• Old Business
• New Business
• Legislative /Intergovernmental Affairs Update
• Economic Development Authority
• Administrative Agenda
• Visitors to be Heard (10 minute total time limit)
• Closed Session
To find out about specific agenda items, refer to the City Web site at www.citoyofea an.com, or call the Municipal
Center at (651) 675 -5000. Agendas are available at the entrance to the Council Chambers at the time of meetings.
ROLL OF THE PUBLIC
The City Council welcomes the public to all Council meetings, workshops, and hearings and encourages individuals
to express opinions during these meetings. To keep the agenda moving smoothly, the Council has adopted basic
guidelines for making presentations before the Council.
The purpose of these guidelines is:
• To provide for an orderly meeting.
• To provide equal and adequate time for review and consideration of agenda items.
• To provide equal rights to all members of the public who address the Council.
• To provide the City Council with an equal and rational approach to all decisions.
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Eagan City Council Meeting Procedures
Page 2
MEETING CONDUCT GUIDELINES
The City Council has established the following guidelines for the conduct of City Council meetings:
1. Persons attending a Council meeting may address the Council at the time at which specific items appear on
the agenda.
2. When addressing the Council, the presenter shall approach the podium and begin presenting by stating
his /her name and address.
3. All persons who speak must address the Mayor.
4. At public hearings, all audience remarks are limited to four (4) minutes and shall be addressed to the
Mayor. Each person may speak only once. The Mayor may use discretion whether to allow repeat
statements.
5. Presentations concerning items will be heard only upon approval of the Mayor.
6. To help maintain order, applause or other disturbances are discouraged.
7. Petitions should be presented to the City Administrator.
8. Audience members are encouraged to address the Council but can't make motions or otherwise participate
in the meeting.
NON - AGENDA ITEMS
Individuals wishing to appear at regular meetings of the City Council relative to items not included on an agenda
may speak or make presentations under the sections of the agenda entitled, Visitors to be Heard.* The Visitors to
be Heard section at the end of the meeting and the total time limit for all speakers is 10 minutes. No Council action
on a visitor's presentation should be expected at this meeting, since the Council will want to study all proposals or
requests before making a decision.
*LISTENING SESSIONS are held prior to each regular City Council meeting (generally beginning at 6:00 p.m. in the
Eagan Room of City Hall), also for the purpose of addressing items not included on the City Council Agenda.
Individuals wishing to address the City Council may speak or make presentations in this less formal meeting
environment.
THE CONSENT AGENDA
The Eagan City Council uses a Consent Agenda for routine items needing little or no deliberation. Those items are
identified on the agenda and are approved with one vote unless a councilmember or citizen requests that the item
be discussed or considered separately.
PUBLIC HEARINGS
Certain items on the agenda are identified as Public Hearings. These are formal proceedings giving citizens an
opportunity to express their concerns on a specific issue. Some issues on which the Council is required to hold
public hearings are the annual budget, public improvement projects, and levying of special assessments.
The Council endeavors to complete action on each issue the same night as the hearing. However, there may be
circumstances where additional information or action is needed making it desirable to defer action until a later
date. Depending on the situation, the hearing may be closed or continued to a future meeting date.
Y ) SA
Eagan City Council Meeting Procedures
Page 3
GENERAL HEARING PROCEDURES
1. Mayor opens the hearing.
2. Staff describes the proposal.
3. Formal action is taken to close the hearing.
4. The hearing is closed.
S. Council takes action on the issue or defers decision.
HOW THE COUNCIL VOTES
Three members of the Council constitute a quorum. A majority vote is needed to adopt motions and general
resolutions. A vote of 3/5 is required for most ordinances. Hearings on preliminary reports for improvements,
comprehensive plan revisions, and zoning ordinance changes require a 4/5 vote. Publication of an ordinance in
the official newspaper of the City is required before it actually takes effect.
MEETING DATES
With few exceptions, the City Council meets at 6:30 p.m. on the first and third Tuesdays of each month in the
Council Chambers of the Municipal Center Building located at 3830 Pilot Knob Road. The Council also meets in
special session as needed with notice of these meetings posed at the Municipal Center Building and on the City
Web site, www.citoyofeagan.com. Occasionally meeting dates are changed to avoid conflicts with holidays or other
events. The City Web site provides the most up -to -date information on specific meeting dates.
CABLE AND WEBCASTING
With few exceptions, the regular City Council meetings are televised live on Eagan -TV channel 16. These meetings
are also Webcast, via Webcast Central at www.cityofeagan.com.
Cable replay information is available by calling Eagan -TV or on their Web site at www.Eagan- TV.com,
Copies of a televised City meeting are available by contacting Eagan -TV at (651) 848 -4698.
Updated 1 -13 -14
V��
Agenda Information Memo
January 21, 2014, Eagan City Council Meeting
VIII. New Business
A. PRELIMINARY SUBDIVISION (GREAT OAKS 2" ADDITION) — MARK
GERGEN & ASSOCIATES
ACTION TO BE CONSIDERED:
To approve (or direct preparation of Findings of Fact for Denial) a Preliminary Subdivision to
create five lots upon 2.46 acres for property located at 3535 Elrene Road, subject to the
conditions listed in the APC minutes.
REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present.
FACTS:
➢ The existing single - family home was constructed in 1957, and the surrounding property
was developed in the early 1990's.
➢ The Preliminary Subdivision incorporates part of Lot 1, Block 4, Wescott Garden Lots;
Outlots A and B, The Woodlands North; and Outlot A, Great Oaks.
➢ The site contains a single family home and two detached accessory structures. A single
driveway access is from Elrene Road. The existing structures are proposed to be
removed.
➢ A natural gas pipeline easement runs along the east side of the property and over a small
portion of the southeast corner of the site and a private "buffer zone" declaration exists
over the northern 50' in favor of the twinhomes to the north.
➢ The site is located within the one -mile Buffer of Airport Noise Zone 4, within which
infill single - family residential is considered a conditional use, and requires construction
methods to achieve a 19 dBa interior sound level reduction.
➢ The site contains stands of mature trees including many specimen trees. Grading is
proposed in two phases to allow for custom - graded lots and minimize tree removal.
➢ Direct driveway access to Elrene Road is proposed for two of the lots.
➢ The site is subject to stormwater management standards per the City Code. As proposed,
the preliminary plans do not demonstrate compliance.
➢ A cash dedication for parks and trails for all five lots will be due at the time of Final
Subdivision.
➢ The Advisory Planning Commission held a public hearing on the proposal at the
December 19, 2013 meeting, and did recommend approval.
ISSUES:
➢ At the time of APC meeting the plans did not meet the performance standards of Section
4.33. Since then the developer has proposed front yard rain gardens, or other custoin
designed stonnwater management features to meet stonnwater requirements. Final
design of each feature will be detennined with the customized grading plan at the time of
building permit for each lot. City Engineering and Water Resources staff believe this
adequately resolves the issue.
➢ The site contains 8 healthy specimen trees and numerous significant trees. The initial site
preparation will result in preservation of all the specimen trees and overall removal of
<25 %, in compliance with City Code. While the five lots will be custom - graded,
preservation of the larger /specimen trees at the time of Building. Permit is likely to be
challenging.
120 -DAY AGENCY ACTION DEADLINE: April 6, 2014
ATTACHMENTS: (3)
Location Map, page �?k
Draft December 19, 2013 APC Meeting Minutes, pages V: 9 through 09
Planning Report, pages 1Y,0 through lW()
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Location Map
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Project Name: Great Oaks 2nd Addn.
Request: Preliminary Subdivision Legend
Case No.: 14- PS- 05 -11 -13 PARCELS 08 -2013
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Advisory Planning Commission
December 19, 2013
Page 6 of 10
D. Great Oaks 2nd Addition
Applicant Name: Mark Gergen & Associates Inc.
Location: 3535 Elrene Rd
Application: Preliminary Subdivision
A Preliminary Subdivision of approximately 2.4 acres to create 5 single family lots.
File Number: 14- PS- 05 -11 -13
Planner Dudziak introduced this item and highlighted the information presented in the City Staff
report dated December 13, 2013. She noted the background and history.
John Anderson, Gergen & Associates, Inc. stated each lot will be custom graded to minimize
the loss of trees. He stated the homes will be single family, ,owner occupied, homes in the
$500,000 price range. He referenced tCity Code Section 4'gl x in relation to Condition 7. He
explained that the proposal is under one -half acre impervious and believe the .condition
pertaining to Post Construction water quality requirefri`ents should not apply
Chair Heaney opened the public hearing.
Aaron Nelson Assistant City Engineer, discussed the grades He stated there would be no
change in the grading between _Mr. Schwabb's property and the development during the initial
phase_ h.,. ZW
Mr. Bauer explained tls definition of private easement.
Mr. Anderson discussed the height of the homes would not exceed City Code standards,
second phase of grading, and stated the private buffer easement will not be impacted. He stated
the plan is to start construction in the spring or summer of 2014. He stated the plan at this time
is to have one builder for all 5 lots. He discussed tree preservation and explained that some
specimen trees will be removed, but over the entire site more trees will be saved through
custom grading. He stated that in the second phase, they plan to remove less than the 20%
allowable over the entire site, although some individual lots may exceed 20% removal and
others may be below 20% removal.
� 3`1
Advisory Planning Commission
December 19, 2013
Page 7 of 10
Member Piper moved, Member Supina seconded a motion to recommend approval of a
Preliminary Subdivision (Great Oaks 2nd Addition) to create 5 single - family lots upon 2.46
acres located at 3535 Elrene Road, legally described as part of Lot 1, Block 4, Wescott Garden
Lots; Outlots A and B, The Woodlands North; and Outlot A, Great Oaks, subject to the following
conditions:
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 2, 1993: A1, B1, B2, B3, B4, C1, C2, D1 and E1
2. The property shall be platted. y
3. The construction of the single - family homes shall meet the sound attenuation
requirements per the Metropolitan Council Transportation Policy Plan.
4. The Site Plan shall be revised for Final Subdivision to re lecfthe required 40' setback from
Elrene Road.
M
5. All driveways onto Elrene Road shall include hammer =head turnarounds, in a form
acceptable to the City Engineer, so vehicles do not need to back onto Etrene Road.
PO:
6. All erosion/ sediment control plans submitted for_developmentgand grading permits shall
be prepared by a designer who has received cu( rent� Minn e ota Departmentr of.
Transportation (MNDOT) training, or approved equaEbiriwng'as determined "e City
Engineer in designing stormwater pollution preventiorWns. Also, all personnel
responsible for the installation of erosion/ sediment control devices, and the establishment
of vegetation for the development, shall have received Erosiah /Sediment Control
Inspector /Installer certification through the University of Minnesota, or approved equal
training as determined by the City Engineer.
7. The applicant shall fully meet Eagan's Post Constructing -Requirements (City Code §4,33)
on -site for stormwater management (i.e. volume - control, poll "iatant removal, and runoff rate
control).
8. The applicant sfall.obtain a grating permit ffbm the City prior to the construction of the
proposed residential. development. Detailed plans for this grading work must be prepared
and signed by a registered professional engineer.
9. Prior to final subdivision approval or receiving a.grading permit, the applicant shall provide
construction details of any proposed stn mwater best management practices (BMP's) for
.f,.
City review`( delineation of contributing impervious area(s), plan view, cross - section,
construction /protection /sequencing, sizing /volume tables, inlet details, outlet /under -drain
-details, planting details; etc.), to ensure stormwater BMP's are properly designed and
constructed, and adequately protected during / after construction, to function as intended.
The`details shall be included in applicable plan sheet(s).
10. Prior toifinal subdivision approval or receiving a grading permit, if stormwater management
practices are proposedA, will utilize filtration or infiltration, and have an impervious
contributihd�drainage,, Feb of over 2,000 square feet, the applicant shall provide the City
with soil - bonng log(sextending 15' min. below bottom of excavation) within the location
of any propose rmwater management feature(s), to evaluate suitability for infiltration.
For any filtration /infiltration practices that will receive impervious runoff from less than
2,000 square feet, a soil boring log (extending 6' min. below bottom of excavation) shall be
provided. If the soil - boring log(s) indicates incompatibility of soil permeability with the
submitted and reviewed design plans, the applicant shall revise the design and /or
construction plans, and provide to the City for review /comment /revision, to ensure City
Code Section 4.33 requirements are met.
11. Prior to final subdivision approval or receiving a grading permit, the applicant shall provide
the City with volume control calculations (for each volume control BMP proposed) to
Advisory Planning Commission
December 19, 2013
Page 8 of 10
demonstrate V retention, and water - quality modeling (comparison summary & inputs) to
demonstrate no- net - increase of annual TP & TSS loading over existing conditions.
12. Prior to final subdivision approval or receiving a grading permit, the applicant shall provide
the City with hydrologic modeling (comparison summary & inputs) to demonstrate no -net-
increase of runoff rates (2yr, 10yr, 100yr, 24 -hr) over pre - development conditions.
13. Prior to final subdivision approval or receiving a grading permit, a private drainage
easement shall be provided over all storm water quality features, in a form acceptable to
the City Attorney
14. Prior to final subdivision approval or receiving a grading permit, the applicant shall enter
into a long -term stormwater facility inspection and maintenance agreement, in a form
acceptable to the City Attorney, that is transferrable to any subsequent property owners.
15. Within 30 -days of completion of final grading, the applicant -?' Jl_ provide the City as -built
plans that demonstrate constructed stormwater facilities�p_, or" design and /or
construction plans, as approved by the City. As -built volumes of retention shall be
provided for all stormwater facilities. ,
16. All well and septic systems within the development shall be abandoned m_,accordance with
City and County standards.
17. This development shall be responsible for the acquisition of all regulatory agency permits
required by the affected agency prior to building permit, approval.
18. The overhead power facilities serving the existing house all be removed along with
development.
19. The applicant shall protect the preserved woodlands a' Windividual tree's critical root
zones through the placement of required Tree Protective measures (i.e. orange colored silt
fence or 4 foot polyethylene laminate safety netting' q be installed at the Drip Line or at
the perimeter of the Critical Root" 'Zone, NWhibheyer ._ is greater, of significant
trees /woodlands to be :preserved on site r,
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20. The applicant shall46' ont46�=f�4e City Fore try Division and set up a pre- construction site
inspection at leastifi l days pQ t. to issuance of the grading permit, or commencing of tree
removal or gra n I activity, toi ensure compliance with the approved Tree Preservation
Plan and placement of .the Tree Protection Fencing.
21. In accordance with City Code, an Individual Lot Tree Preservation Plan shall be provided
for Lots 1 - 5 at the time of Building. permit application. The applicant shall work with the
City Forester to`t'naximize preservation and minimize impacts to specimen and significant
trees,,ffirough the Resign and`=construction process for the individual lots.
22 A.fi`nancial guarantee shall be prodded in accordance with City Code, which provides the
amount shall be calculated by multiplying the total diameter inches of significant trees and
specimen trees to be prsrved within 15 feet of the construction zone (measured from the
const U'O, on unit to the nearest side of the tree), by the rate of payment of $25.00 per
diamete { W, h Any prese .ed tree which subsequently dies or is damaged such that it is
in a state of decline wit in one year from date of project closure shall be considered as
removed and�`mitigated per City ordinance.
23. This developmerl "hall provide a cash park dedication for five lots, payable at the time of
final subdivision a"f the rates then in effect.
24. This development shall provide a cash trail dedication for five lots, payable at the time of
final subdivision at the rates then in effect.
All voted in favor. Motion carried 7 -0.
` ?A
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: December 13, 2013
APPLICANT: Mark Gergen & Associates, Inc.
PROPERTY
OWNER: Robert Engstrom Co.; and
Mark Gergen & Associates, Inc.
REQUEST: Preliminary Subdivision
LOCATION: 3535 Elrene Road
COMPREHENSIVE PLAN: LD, Low Density
ZONING: R -1, Single - Family Residential
SUMMARY OF REQUEST
CASE: 14- PS- 05 -11 -13
HEARING DATE: December 19, 2013
APPLICATION DATE: Dec. 6, 2013
PREPARED BY: Pamela Dudziak
The applicant is requesting approval of a Preliminary Subdivision to create five lots upon 2.46
acres for property located at 3535 Elrene Road, legally described as part of Lot 1, Block 4,
Wescott Garden Lots; Outlots A and B, The Woodlands North; and Outlot A, Great Oaks.
AUTHORITY FOR REVIEW
Subdivision:
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission
and the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:
A. That the proposed subdivision does comply with applicable City Code provisions and the
Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including, but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage
and retention are such that the site is suitable for the type of development or use
contemplated.
�qo
D. That the site physically is suitable for the proposed density of development.
E. That the design of the subdivision or the proposed improvement are not likely to cause
environmental damage.
F. That the design of the subdivision or the type of improvements are not likely to cause
health probleins.
G. That the design of the subdivision or the type of improvements will not conflict with
easements of record or with easements established by judgment of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds, or similar burden.
I. That the subdivision has been properly planned for possible solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook on
Solar Access).
That the design of public improvements for the subdivision is compatible and consistent
with the platting or approved preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Gun Club
Lake Watershed Management Organization" which document is properly approved and
filed with the office of the City Clerk hereinafter referred to as the "Water Quality
Management Plan ". Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if fully set down
herein and is hereby made a part of this Chapter by reference and incorporated herein as
fully as if set forth herein at length. It shall be the responsibility of the City Clerk to
maintain the Water Quality Management Plan and make the same available to the
public."
BACKGROUND /HISTORY
The existing single - family home was constructed in 1957 on Lot 1 Block 4 of Wescott Garden
Lots. This is the central parcel that comprises the subject site. The surrounding property was
developed in the early 1990's, leaving remnant outlots from those subdivisions. These several
parcels are being combined to make up the site of the present subdivision proposal.
EXISTING CONDITIONS
The site contains a single family home and two detached accessory structures with stands of
mature trees including many specimen trees. Current driveway access is from Elrene Road to the
AV
Planning Report — Great Oaks 2nd Addn.
December 19, 2013
Page 3
east. A private "buffer zone" declaration exists over the northern 50' in favor of the twinhomes
to the north. A landscaped monument sign is present on the southeast corner of the site, and is
proposed to be retained with this subdivision. A natural gas pipeline easement runs along the
east side of the property and over a small portion of the southeast corner of the site.
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
EVALUATION OF REQUEST
Description of Proposal — The applicant is proposing to subdivide the 2.46 acre site into 5 single-
family lots. Three of the lots will have access from Great Oaks Trail and two from Elrene Road.
Tree removal is proposed to be in two phases -- initial site grading and custom graded individual
lots. The proposed single - family residential use is consistent with the current zoning and land
use designations of the property.
Compatibility with Surrounding Area — The surrounding area consists of twin and single- family
homes zoned PD (Planned Development) and R -1 (Single- family) to the north, west and south.
The property to the east across Elrene Road is part of the Thomson Reuters campus and is zoned
PD (Planned Development) and guided for Major Office (MO) use.
Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its
Comprehensive Land Use Guide Plan and has adopted an Aircraft Noise Zone Overlay District in
the land use regulations of the City Code in accordance with the Metropolitan Council's 2030
Transportation Policy Plan, Appendix M (Land Use Compatibility Guidelines for Aircraft Noise).
New construction as defined within these regulations is subject to noise attenuation requirements to
limit negative impacts of aircraft noise on residents and inhabitants of structures located within
established noise zones. hi addition, the City of Eagan has elected to establish a one -mile noise
buffer zone as an extension to Zone 4 to provide additional noise protection for sensitive uses.
The City's adopted Comprehensive Guide Plan currently designates the subject site as LD, Low
Density residential. City Code and regional policy provide guidance in gauging whether such
uses can be compatible, provisionally or conditionally acceptable, or inconsistent.
Based on adopted Aircraft Noise Zones, the site is located within the one -mile Buffer of Noise
Zone 4. Single - family residential uses with individual entrances are considered Conditional Uses
qa
Existing Use
Zoning
Land Use Designation
North
Two- Family
PD, Planned Development
LD, Low Density
East
Thomson Reuters
campus
PD, Planned Development
MO, Major Office
South
Single Family
R -1, Single Family
LD, Low Density
West
Two - Family
R -1, Single - Family
LD, Low Density
EVALUATION OF REQUEST
Description of Proposal — The applicant is proposing to subdivide the 2.46 acre site into 5 single-
family lots. Three of the lots will have access from Great Oaks Trail and two from Elrene Road.
Tree removal is proposed to be in two phases -- initial site grading and custom graded individual
lots. The proposed single - family residential use is consistent with the current zoning and land
use designations of the property.
Compatibility with Surrounding Area — The surrounding area consists of twin and single- family
homes zoned PD (Planned Development) and R -1 (Single- family) to the north, west and south.
The property to the east across Elrene Road is part of the Thomson Reuters campus and is zoned
PD (Planned Development) and guided for Major Office (MO) use.
Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its
Comprehensive Land Use Guide Plan and has adopted an Aircraft Noise Zone Overlay District in
the land use regulations of the City Code in accordance with the Metropolitan Council's 2030
Transportation Policy Plan, Appendix M (Land Use Compatibility Guidelines for Aircraft Noise).
New construction as defined within these regulations is subject to noise attenuation requirements to
limit negative impacts of aircraft noise on residents and inhabitants of structures located within
established noise zones. hi addition, the City of Eagan has elected to establish a one -mile noise
buffer zone as an extension to Zone 4 to provide additional noise protection for sensitive uses.
The City's adopted Comprehensive Guide Plan currently designates the subject site as LD, Low
Density residential. City Code and regional policy provide guidance in gauging whether such
uses can be compatible, provisionally or conditionally acceptable, or inconsistent.
Based on adopted Aircraft Noise Zones, the site is located within the one -mile Buffer of Noise
Zone 4. Single - family residential uses with individual entrances are considered Conditional Uses
qa
Planning Report — Great Oaks 2" d Addn.
December 19, 2013
Page 4
within the Zone 4 Buffer and must meet the following land use review factors identified in the
Metropolitan Council 2030 Transportation Plan- Appendix L:
1. Proposed construction design will provide outdoor to indoor attenuation required by
structure performance standards in Table M -3. Table M -3 requires new residential
construction to achieve an interior sound level of 45dBa, and a minimum 19 dBa interior
sound level reduction within the Zone 4 Buffer per City ordinance.
2. Is the site located under a major departure flight track used by jets? The site lies 4.5
miles southeast of the parallel runways at MSP. Significant fanning of takeoff flights over
Eagan reduces direct noise impact under or adjacent to any major departure flight tracks.
Therefore the proposed use should be considered compatible with this factor.
3. Is the site located parallel to a primary runway used by jets? The subject site is not
located parallel to a primary runway.
4. Is the site located parallel to a runway to be used for unshielded engine run -ups? The
subject site is not located parallel to a runway used for unshielded engine run -ups.
5. Is the proposal consistent with adjacent land use ambient noise; and is it consistent with
the overall comprehensive plan? The subject site is consistent with adjacent land use and the
comprehensive plan.
6 Has the local government adopted an effective method to inform future occupants of
aircraft noise exposure? The noise contours are shown on the City's Zoning Map and on the
Land Use Map within the City's Comprehensive Guide Plan.
Lots — The proposed subdivision creates 5 lots. All five lots satisfy the R -1 minimum
dimensional standards (e.g. 85' wide, 50' of public street frontage, 12,000 sq.ft. area.) The
average lot size is 21,393 sq. ft, with the smallest being 15,522 sq. ft., and the largest being
29,838 sq. ft.
Bulk Standards — The property is zoned R -1, single - family residential, and subject to the bulk
standards in the City Code.
Setbacks — R -1 zoning establishes minimum setbacks of 30' from Great Oaks Trail and
40' from Elrene Road, 15' for the rear yard, and 10' for the side yard. Garage and
accessory structures maybe set back 5' from side lot lines. Staff notes that the Site Plan
identifies a 30' setback from Elrene Road. The Site Plan should be revised for Final
Subdivision to reflect the required 40' setback from Elrene Road.
Lot Coverage —The maximum building coverage to lot area ratio in the R -1 zoning
district is 20 %.
NJ
Planning Report — Great Oaks 2" d Addn.
December 19, 2013
Page 5
Grading/Topography — The preliminary grading plan is acceptable. The site has not been
previously graded and has moderate wooded areas with many mature specimen trees. The site
slopes from high points at both the north and south toward the center of the site, and ultimately
drains to the west. Elevations range from 900 to 876. Significant grading will be required to
prepare the site for development. Each lot will be custom graded to save as many quality trees as
possible.
All erosion/sediment control plans submitted for development and grading pen-nits should be
prepared by a designer who has received current Minnesota Department of Transportation
(MNDOT) training, or approved equal training as determined by the City Engineer in designing
stonnwater pollution prevention plans. Also, all personnel responsible for the installation of
erosion/ sediment control devices, and the establishment of vegetation for the development,
should have received Erosion/Sediment Control Inspector /Installer certification through the
University of Minnesota, or approved equal training as determined by the City Engineer. Erosion
control measures should be installed and maintained in accordance with City Code and
engineering standards.
Wetlands — Because there are no wetlands on site, City Code § 11.67, wetland protection
and management regulations, does not apply.
Stormwater Management /Water QualitX — The applicant proposes to subdivide and redevelop a
single family residence, on a 2.46 acre site, into 5 single - family homes. Total impervious from
new construction would total approximately 0.52 acres. The site is part of two sub - watersheds,
so runoff from this site either flows into JP -14.1 or JP -33.1 storm basins, all within the Fish Lake
Watershed / Drainage District J. The impervious coverage depicted in the development plan is
currently estimated to total approximately 0. 52 acres or 21 % of the site.
This development should manage storm water on -site and protect water quality from this new
development, in accordance with the current City's Post Construction Requirements (City Code
§4.33) for stonnwater management and surface water quality, including Runoff Rate Control,
Total Phosphorus (TP) & Total Suspended Solids (TSS) Control, and %2" Volume Control.
The applicant currently proposes to attempt to meet Section 4.33 requirements through the
construction of an on -site filtration basin, located in the abutting backyard areas of the 5
proposed residential parcels. Stonnwater runoff from the proposed individual driveways and
front rooftops are not currently proposed to be retained or treated on -site. The applicant's
engineer has discussed potential options, including rain gardens and /or pervious pavements, that
may be proposed in the future to address the runoff from the street - connected surfaces, but details
were not included in the application submitted for review at this time. Water quality and
Hydrologic modeling summaries and input data were provided with the proposal, in a Storm
Water Management Plan document, but does not demonstrate compliance with 4.33 for this
proposal.
' LH
Planning Report — Great Oaks 2" d Addn.
December 19, 2013
Page 6
Additional water quality or hydrologic modeling and supporting soil- boring data will also be
required to demonstrate compliance. Water Quality staff will continue to work with the applicant
to identify and refine development options that will bring the site into compliance with the
requirements of Section 4.33.
This development should provide a private easement over any storm water quality features (pipes
and basins), in a form acceptable to the City Attorney. The property owner(s) should be
responsible to maintain this development's storm water management system in accordance with
City engineering/water quality standards, under a maintenance agreement in a form acceptable to
the City Attorney.
Utilities — The preliminary utility plan is acceptable, with modification. Trunk and lateral
sanitary sewers and water mains of sufficient size, depth, and capacity are available on the south
and east edges of the site for connection of this site. Sanitary sewer District N (as designated in
the City's Comprehensive Sanitary Sewer Plan) serves the entire site. The proposed site layout
includes two of the five homes' water and sewer services connected to the water main and
sanitary sewer stubs along Great Oaks Trails. The remaining three services will be connected to
the public utilities along Elrene Road.
All well and septic systems within the development should be abandoned in accordance with
City and County standards.
The existing house on the site is proposed to be removed. This house is currently served by
overhead power. The overhead power facilities serving the existing house should be removed
along with development.
Access /Street Design/Pedestrian Circulation — Public street access is proposed for three lots onto
Great Oaks Trails, and two lots onto Elrene Road. Elrene Road is classified as a collector
roadway and limited access desirable. Traffic volumes on Elrene Road are relatively low. 2010
volumes were 3,850 vehicles per day (VPD), and forcasted 20130 volumes are 4,900 VPD. If a
cul -de -sac were built for this proposed development, significant tree removal would be required.
Access is proposed onto Elrene Road for two lots to significantly reduce the amount of tree
removal necessary. If direct access is allowed onto Elrene Road, those driveways should provide
hammer -head turnarounds so vehicles do not need to back onto Elrene Road.
There are no existing pedestrian facilities in the area, and none are proposed for this
development.
Easements /Rights of Way /Permits — Both Great Oaks Trail and Elrene Road are public streets
maintained by the City. Sufficient right -of -way currently exists for both roadways. This
development should dedicate public drainage & utility easement over all public sanitary sewer,
water main, and storm sewer pipes at a minimum width of 20 feet. An existing Northern Natural
Gas easement covering a gas pipe line extends through the southern half of the property.
Development of this parcel is subject to terms of that private easement.
oA s
Planning Report — Great Oaks 2nd Addn.
December 19, 2013
Page 7
This development should be responsible for the acquisition of all regulatory agency permits
required by the affected agency prior to building permit approval.
This development should provide a private easement over any storm water quality features (pipes
and basins), in a form acceptable to the City Attorney.
Tree Preservation — The tree inventory submitted with this application indicates there are 70
significant trees currently existing on site. The tree inventory indicates that there are eight (8)
healthy specimen trees located on site. Six are Bur Oak trees ranging in diameters from 31" to
34 "; two specimen trees are Catalpa trees with diameters of 30" and 42 ". There is also one (1)
large specimen 40" diameter American Elm tree on this site. The applicant has also inventoried
an additional twenty -eight (28) non - significant trees existing on this site. The 28 trees are mostly
small diameter ( <12" diameter) Cottonwood or Box Elder trees. The majority of these non-
significant trees are located in the buffer area in the northwest portion of the site.
The applicant has indicated a desire to utilize a two phase approach for development of the site
consistent with the development options included in the Tree Preservation Ordinance. In the two
phase approach, 25% of the significant trees or woodlands may be removed in Phase I as part of
the mass grading required for the general infrastructure improvements including streets,
stonnwater management and utilities. As part of the custom grading associated with the
development of each lot in Phase II, each lot is subject to an additional 20% removal of
significant trees remaining. The Individual Lot Tree Preservation Plans for the five lots currently
proposed will be reviewed by Forestry staff as they are submitted at the time of application for
Building Permit.
While the two -phase grading approach allows for custom- designed homes and custom- graded
lots, with the five lots proposed on this application and based on the submitted conceptual Site
Plan, preservation of larger /specimen trees is likely to be challenging. The applicant should work
with the City Forester to maximize preservation and minimize impacts to specimen and
significant trees through the design and construction process for the individual lots.
According to the plan submittal, six (6) significant trees (8.6% of the total) will be removed
during the initial phase of site development. Indications are that of the all 8 specimen trees will
be preserved. Because the proposed removal of significant trees during the phase I development
is less than the allowable 25 %, there is no tree mitigation required at this time. Any preserved
tree which subsequently dies or is damaged such that it is in a state of decline within one year
from date of project closure should be considered as removed and mitigated per City ordinance.
A financial guarantee should be provided in accordance with City Code, which provides the
amount should be calculated by multiplying the total diameter inches of significant trees and
specimen trees to be preserved within 15 feet of the construction zone (measured from the
construction unit to the nearest side of the tree), by the rate of payment of $25.00 per diameter
inch.
�L�co
Planning Report — Great Oaks 2 "d Addn.
December 19, 2013
Page 8
Should the tree removal on any individual lot in phase II exceed the allowable 20% removal for
that lot, mitigation would be calculated at that time. Credits for preservation on one lot cannot be
applied to removal on another lot. The applicant has indicated that every effort will be made to
ensure preservation of the specimen trees via custom grading and designing of homes on the
individual lots during phase lI.
The applicant should protect the preserved woodlands and individual tree's critical root zones
through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4
foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of
the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on-
site.
The applicant should contact the City Forestry Division and set up a pre - construction site
inspection at least five days prior to issuance of the grading permit to ensure compliance with the
approved Tree Preservation Plan and placement of the Tree Protection Fencing.
Park Dedication — When evaluating the means of satisfying the park dedication requirements two
of the primary criteria for a land dedication are the opportunity to enhance an existing park or to
provide a park in an underserved area. This area is served by Wescott Station Park and is in
close proximity to Bridle Ridge Park and Thresher Fields. Because of the small size of the
parcel, the land that would be acquired through a land dedication, approximately 0.24 acres,
would not be large enough to develop a stand -alone park. There is no opportunity to connect
with an existing park. Thus, a cash park dedication is recommended. Because park dedication
was not previously satisfied for the existing house on the site, cash dedication is payable for all
five residential lots at the time of final subdivision, at the rates then in effect.
Trail Dedication — The area is served by an existing City trail on the east side of Elrene Road.
The trail provides a direct connection into the City wide trail system. There is a controlled
intersection approximately'/ mile to the north though many residents choose to cross Elrene at
uncontrolled intersections along its length. Currently there are no plans to add a trail on the west
side of Elrene negating the need to develop a trail segment along the property at this time. Thus,
a cash dedication is recommended. Because the existing house on the site predates the City's
collection of trail dedication, a cash dedication is payable for all five lots at the time of final
subdivision at the rates then in effect.
Financial Obli ation — At this time, there are no pending assessments on the parcel proposed for
platting.
Based upon a study by City staff of the financial obligations collected in the past and proposed
use for the property, the following estimated charges will be collected at time of final subdivision
or connection to the City's utility system. The final charges will be computed using the rates in
effect at time of connection or subdivision. The estimated financial obligation is subject to
change based upon the areas, dimensions and land uses contained in the final subdivision or plat,
with due allowances for easements and right -of -way required with the plat:
� Lr1
Planning Report — Great Oaks 2" d Addn.
December 19, 2013
Paize 9
Improvement
Use
Rate
Quantity
Previously
Paid (credit)
Amount
Sanitary Sewer
Trunk
RI
$1,390/ lot
5 lots
$1,848
$5,102
Water Trunk
Rl
$1,450/ lot
5 lots
$400
$6,850
Storm Sewer Trunk
Rl
$0.128/ sf
49,055 sf
$6,279
Total $18,231
SUMMARY /CONCLUSION
In summary, the applicant is proposing a subdivision of 2.46 acres to create five single - family
lots. The existing single - family home is proposed to be removed from the site. The site is
located within one -mile Buffer of Airport Noise Zone 4, requiring construction methods to
achieve a 19 dBa interior sound level reduction. Because of the location and number of
specimen trees on the site, grading is proposed in two phases to allow for custom - graded lots and
minimize tree removal. Direct driveway access to Elrene Road is proposed for two of the lots,
also to minimize tree impacts. The site is subject to stortnwater management standards per the
City Code. A cash dedication for parks and trails for all five lots will be due at the time of final
subdivision.
ACTION TO BE CONSIDERED
To recommend approval of a Preliminary Subdivision (Great Oaks 2nd Addition) to create 5
single - family lots upon 2.46 acres located at 3535 Elrene Road, legally described as part of Lot 1,
Block 4, Wescott Garden Lots; Outlots A and B, The Woodlands North; and Outlot A, Great
Oaks.
If approved, the following conditions shall apply:
1. The developer shall comply with these standards conditions of plat approval as adopted
by Council on February 2,1993: Al, B1, B2, B3, B4, Cl, C2, Dl and E1
2. The property shall be platted.
3. The construction of the single - family homes shall meet the sound attenuation
requirements per the Metropolitan Council Transportation Policy Plan.
4. The Site Plan shall be revised for Final Subdivision to reflect the required 40' setback
from Elrene Road.
1 ��
Planning Report — Great Oaks 2" d Addn.
December 19, 2013
Page 10
5. All driveways onto Elrene Road shall include hammer -head turnarounds, in a form
acceptable to the City Engineer, so vehicles do not need to back onto Elrene Road.
6. All erosion/ sediment control plans submitted for development and grading permits shall
be prepared by a designer who has received current Minnesota Department of
Transportation (MNDOT) training, or approved equal training as determined by the City
Engineer in designing stormwater pollution prevention plans. Also, all personnel
responsible for the installation of erosion/ sediment control devices, and the
establishment of vegetation for the development, shall have received Erosion/Sediment
Control Inspector /Installer certification through the University of Minnesota, or approved
equal training as determined by the City Engineer.
7. The applicant shall fully meet Eagan's Post Construction Requirements (City Code §4.33)
on -site for stormwater management (i.e. volume control, pollutant removal, and runoff rate
control).
8. The applicant shall obtain a grading permit from the City prior to the construction of the
proposed residential development. Detailed plans for this grading work must be prepared
and signed by a registered professional engineer.
9. Prior to final subdivision approval or receiving a grading permit, the applicant shall provide
construction details of any proposed stormwater best management practices (BMP's) for City
review (delineation of contributing impervious area(s), plan view, cross - section, construction
/protection/sequencing, sizing/volume tables, inlet details, outlet /under -drain details, planting
details, etc.), to ensure stormwater BMP's are properly designed and constructed, and
adequately protected during / after construction, to function as intended. These details shall
be included in applicable plan sheet(s).
10. Prior to final subdivision approval or receiving a grading permit, if stormwater management
practices are proposed that will utilize filtration or infiltration, and have an impervious
contributing drainage area of over 2,000 square feet, the applicant shall provide the City with
soil- boring log(s) (extending 15' min. below bottom of excavation) within the location of any
proposed stormwater management feature(s), to evaluate suitability for infiltration. For any
filtration/infiltration practices that will receive impervious runoff from less than 2,000 square
feet, a soil boring log (extending 6' min. below bottom of excavation) shall be provided. If
the soil- boring log(s) indicates incompatibility of soil permeability with the submitted and
reviewed design plans, the applicant shall revise the design and /or construction plans, and
provide to the City for review /comment /revision, to ensure City Code Section 4.33
requirements are met.
11. Prior to final subdivision approval or receiving a grading permit, the applicant shall provide
the City with volume control calculations (for each volume control BMP proposed) to
demonstrate 1/2" retention, and water - quality modeling (comparison summary & inputs) to
demonstrate no- net - increase of annual TP & TSS loading over existing conditions.
Ao�
Planning Report — Great Oaks 2'd Addn.
December 19, 2013
Pate 11
12. Prior to final subdivision approval or receiving a grading permit, the applicant shall provide
the City with hydrologic modeling (comparison summary & inputs) to demonstrate no -net-
increase of runoff rates (2yr, 10yr, 100yr, 24 -hr) over pre - development conditions.
13. Prior to final subdivision approval or receiving a grading permit, a private drainage
easement shall be provided over all storm water quality features, in a form acceptable to
the City Attorney
14. Prior to final subdivision approval or receiving a grading permit, the applicant shall enter
into a long -term stornwater facility inspection and maintenance agreement, in a form
acceptable to the City Attorney, that is transferrable to any subsequent property owners.
15. Within 30 -days of completion of final grading, the applicant shall provide the City as -built
plans that demonstrate constructed stormwater facilities conform to design and /or
construction plans, as approved by the City. As -built volumes of retention shall be provided
for all stornwater facilities.
16. All well and septic systems within the development shall be abandoned in accordance
with City and County standards.
17. This development shall be responsible for the acquisition of all regulatory agency permits
required by the affected agency prior to building permit approval.
18. The overhead power facilities serving the existing house shall be removed along with
development.
19. The applicant shall protect the preserved woodlands and individual tree's critical root
zones through the placement of required Tree Protective measures (i.e. orange colored silt
fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at
the perimeter of the Critical Root Zone, whichever is greater, of significant
trees /woodlands to be preserved on -site.
20. The applicant shall contact the City Forestry Division and set up a pre - construction site
inspection at least five days prior to issuance of the grading permit, or commencing of
tree removal or grading activity, to ensure compliance with the approved Tree
Preservation Plan and placement of the Tree Protection Fencing.
21. In accordance with City Code, an Individual Lot Tree Preservation Plan shall be provided
for Lots 1 - 5 at the time of Building Permit application. The applicant shall work with
the City Forester to maximize preservation and minimize impacts to specimen and
significant trees through the design and construction process for the individual lots.
tsD
Plamling Report — Great Oaks 2" a Addn.
December 19, 2013
Pate 12
22. A financial guarantee shall be provided in accordance with City Code, which provides the
amount shall be calculated by multiplying the total diameter inches of significant trees
and specimen trees to be preserved within 15 feet of the construction zone (measured
from the construction unit to the nearest side of the tree), by the rate of payment of $25.00
per diameter inch. Any preserved tree which subsequently dies or is damaged such that it
is in a state of decline within one year from date of project closure shall be considered as
removed and mitigated per City ordinance.
23. This development shall provide a cash park dedication for five lots, payable at the time of
final subdivision at the rates then in effect.
24. This development shall provide a cash trail dedication for five lots, payable at the time of
final subdivision at the rates then in effect.
I sr
STANDARD CONDITIONS OF PLAT APPROVAL
A. Financial Oblilzations
1. This development shall accept its additional financial obligations as
defined in the staff's report in accordance with the final plat dimensions
and the rates in effect at the time of final plat approval.
B. Easements and Rights -of -Way
1. This development shall dedicate 10 -foot drainage and utility easements
centered overall lot lines and, 10 -foot drainage and utility easements
adjacent to all public rights -of -way where necessary to accommodate
existing or proposed utilities for drainage ways within the plat. The
development shall dedicate easements of sufficient width and location as
determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights -of -way as required by the alignment, depth, and
storage capacity of all required public utilities and streets located beyond
the boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right -of -way and temporary
slope easements for ultimate development of adjacent roadways as
required by the appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding
easements, in accordance with requirements set forth in the latest version
of the City's Stormwater Management Plan.
C. Plans and Specifications
1. All public and private streets, drainage systems, and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines, and policies prior to application for
final plat approval.
2. A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval.
3. This development shall ensure that all dead -end public streets shall have a
permanent cul -de -sac, or temporary cul -de -sac to be removed upon further
extension (on stub streets), constructed in accordance with City
G lsc�
engineering standards. This development shall dedicate, provide, or
financially guarantee the acquisition costs of street easements or public
street rights -of -way as required by the alignment of the cul -de -sacs located
within or beyond the boundaries of this plat as necessary to service or
accommodate this development.
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
If any improvements are to be installed under a City contract, the
appropriate public improvement project and associated contract must be
awarded by Council action prior to final plat approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedications
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks Commission and as awarded by the
action of the City Council.
G. Tree Preservation and Mitigation
1. This development shall be responsible for preparing a tree preservation
plan and mitigating for any removal in excess of the allowable limits.
Mitigation shall be in the form of replacement trees, cash equivalent, or a
combination thereof in accordance with the recommendation of the
Advisory Parks Commission and as awarded by the action of the City
Council.
H. Stormwater Management and Water Quality Protection
1. This development shall manage stormwater and protect water quality by
meeting requirements for design standards, minimizing impervious surface
area and maximizing infiltration and retention, and providing acceptable
complementary stormwater treatments, stormwater treatment ponds,
regional ponds, and maintenance of private stormwater facilities in
accordance with the current City post construction regulations and as
recommended by the Advisory Parks Commission and awarded by
Council action.
�� 3
I. Wetlands Protection and Management
1. This development shall protect and manage wetlands by meeting
requirements for wetland delineations and assessments, sequencing and
replacement, and wetland buffers and setbacks in accordance with the
current wetland protection and management regulations and as
recommended by the Advisory Parks Commission and awarded by
Council action.
J. Airport Noise Attenuation
1. This development shall be responsible for meeting all appropriate noise
attenuation conditions if the property is located within the Metropolitan
Council Noise Exposure and /or Buffer Zone.
K. Other
1. All subdivision, zoning, and other ordinances affecting this development
shall be adhered to, unless specifically granted a Variance by Council
action.
Advisory Planning Commission
Approved: August 25, 1987
5G.{
City Council
September 15, 1987
Revised: July 10, 1990
Revised: February 2, 1993
Revised: July 7, 2009
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Case No.: 14-PS-05-11-13 PARCELS 08-2013
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Current Zoning and Land Use Map
City of Ea�B➢ Application:___ Great Oaks _2nd_Addition_
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Great Oaks 2nd Addition Written Narrative
The Great Oaks 2nd Addition site located at 3535 Elrene Road is currently guided for LD
Low Density on the 2030 future land map. The proposed Great Oaks 2nd Addition is a
low density development so no changes to the future land use map will be needed. The
existing zoning classification is R -1 Residential Single Family and there is no proposed
change to the zoning since the Great Oaks 2nd Addition plat is being proposed as R -1
zoning.
Timing for the project is to receive approval over the winter months of 2013 -2014 and
have the plat approved by spring so that construction of homes can begin at that time.
This plat will be constructed as a one phase project since there are only 5 proposed lots.
Currently there are four separate parcels with one parcel containing an existing single
family home that has a driveway access on Eli-ene Road. The other three parcels are
vacant except that one of the parcels contains the entrance monument for the Great Oaks
development. This monument will be preserved and a easement over the monument will
be granted in favor of the Great Oaks homeowners association..
Surrounding land uses consist of single family residences to the south and west in the
Great Oaks neighborhood. To the northwest of the property there are twin homes located
in the Woodlands North neighborhood. There is an existing fifty foot wooded buffer that
will remain between the twin homes and proposed lots. To the east across Elrene Road
there is a vacant parcel of land owned by West Publishing Company.
Three of the lots will have access from Great Oaks Trail while two of the lots are
proposed to access Elrene Road. There will only be one additional access on Elrene
Road since there already is one existing driveway that will be reused for one of the new
lots. Water and sanitary sewer services will be installed for all five lots but no streets will
have to be cut to install the services since all services are able to access the mains which
are all outside the of the paved portions of the streets within this project.
The lots themselves will be marketed for upper bracket single family homes and will
have some type of architectural control. Home prices are expected to be $400,0000 plus.
RUE-
6(D
AGENDA
CITY OF EAGAN
REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY
EAGAN MUNICIPAL CENTER
JANUARY 7, 2014
A. CALL TO ORDER
B. ADOPT AGENDA
C. CONSENT AGENDA
1. APPROVE EDA Minutes
2. SCHEDULE Public Hearing to Consider the Sale of Cedar Grove
Redevelopment District Property to MHC Cedar Grove LLC on January
21, 2014
3. APPROVE Agreement with Mohagen Hansen for the Development of a
Computer Model of the Cedar Grove Redevelopment for Proposal
Analysis
D. OLD BUSINESS
E. NEW BUSINESS
F. OTHER BUSINESS
1. EDA ORGANIZATIONAL BUSINESS
G. ADJOURN
®i
Agenda Information Memo
Eagan Economic Development Authority Meeting
January 21, 2014
NOTICE OF CONCURRENT ACTIONS
The Council acting as the Board of Commissioners of the Economic Development
Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction
with its actions as a Council.
A. CALL TO ORDER
ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority
to run concurrent with the City Council meeting.
B. ADOPT AGENDA
ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified.
C. CONSENT AGENDA
ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified.
1. APPROVAL OF MINUTES — The minutes of the December 17, 2013 EDA meeting are enclosed
on page no .
2. SCHEDULE Public Hearing to Consider the Sale of Cedar Grove Redevelopment District
Property to MHC Cedar Grove LLC on February 3, 2014 — At the direction of the EDA, staff
and the City Attorney have proceeded with negotiation of the purchase agreement for the proposed
sale of property in the Cedar Grove Redevelopment District to HMC Cedar Grove LLC. The
agreement is being finalized at this time. In order to formally consider the sale of publicly owned
property for private use, the EDA must hold a public hearing in its regard. This action would set the
hearing and the purchase agreement would be made available at that time.
3. APPROVE Agreement with Mohagen Hansen for the Development of a Computer Model of
the Cedar Grove Redevelopment for Proposal Analysis — Paragon and the EDA used three
dimensional architectural modeling to show elevations and relationships between the outlet center
and parking garage project. This modeling was effective in communicating the context for the
developments and the unique topographic circumstances within the site. The redevelopment team
believes having a three dimensional base model for the entire site with the ability to show future
prospective projects on the remaining development lots would be an effective way for developers
and others to visualize the three dimensional opportunities in the area and, by extension, an effective
Wv
sales tool. It would also simplify the preparation of concept plan visuals for the EDA and
community, when new development proposals are brought forward.
Mark Hansen, an Eagan resident and principal at the Mohagen Hansen architectural firm, has been
working with the development team on some general concepts for the area. He approached staff
with a proposal to develop three dimensional modeling for the overall redevelopment. He indicated
that because they may be interested in pursuing prospects for one or more of their concepts and there
would be value in the model for them for that purpose, he would price his proposal accordingly.
A copy of the proposal in this regard is enclosed on pages t91 through i` b with a price range
between $5,100 and $7,700. The City's redevelopment consultants indicate this to be a very
reasonable price for the product proposed and, as a professional service, the EDA may consider the
proposed agreement without a formal bidding process. Staff will process the agreement through the
City's work order process.
`�0�
MINUTES OF A MEETING OF THE
EAGAN ECONOMIC DEVELOPMENT AUTHORITY
Eagan, Minnesota
December 17, 2013
A meeting of the Eagan Economic Development Authority was held on Tuesday, December 17, 2013 at the
Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields,
Commissioner Hansen and Commissioner Tilley. Also present were Executive Director Osberg, Community
Development Director Hohenstein and City Attorney Dougherty.
CALL TO ORDER
President Maguire called the Economic Development Authority meeting to order.
ADOPT AGENDA
Commissioner Tilley moved, Commissioner Hansen seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
CONSENT AGENDA
Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the Consent Agenda
as presented. Aye: 5 Nay: 0
1. It was recommended to approve the minutes of December 3, 2013 - EDA meeting.
2. It was recommended to approve an agreement with Dakota County CDA regarding Continuation of
the Open to Business Program through 2014.
3. It was recommended to approve a Settlement Agreement with Slater /Winkler for Cedar Grove
Remnant Parcel, Amendment of Stonebridge /Flats Purchase Agreement and Authorize Payment,
OLD BUSINESS
There was no Old Business,
There was no New Business.
There was no Other Business.
NEW BUSINESS
OTHER BUSINESS
ADJOURNMENT
Commissioner Fields moved, Commissioner Bakken seconded a motion to adjourn the meeting. Aye: 5
Nay: 0
Date
klo
David M. Osberg, Executive Director
rPs
Mohagen
Hansen
Architectural
Group
January 3, 2014
Mr. Jon Hohenstein, ICMA - CM
Director of Business Development
City of Eagan
City Hall
3830 Pilot Knob Road
Eagan, MN 55122
Re: Professional Service Agreement
Cedar Grove Development: 3D Sketch -up Model
Mohagen IHansen Project No. 13484.pCYE
Dear Jon:
Mohagen I Hansen Architectural Group is pleased to submit this professional service agreement
between City of Eagan (Client) and Mohagen I Hansen Architectural Group (Architect). This agreement
outlines the requested scope of services in association with creating a 3D Sketch -up model for the
Cedar Grove Development site located in Eagan, Minnesota.
The following proposal represents our understanding of the project scope and the associated fee.
Upon review and approval of the outlined project scope, Mohagen I Hansen Architectural Group is
prepared to execute the proposed services immediately.
I. The Project
City of Eagan
Cedar Grove Development: 3D Sketch -up Modeling
Eagan, Minnesota
The Owner hereby authorizes the Architect to:
(X) Proceed with Original Scope of Services
( ) Proceed with Additional Services
( ) Proceed with Revised Scope of Services
(X) Incur Reimbursable Expenses
1000 Twelve Oaks Center Drive
Suite 200
Wayzata, MN 55391
Tel 952:426,7400
fax 952.426,7440
www: l9��i ]i'd4JeYlt9c`iI7�CNT.CSktY3
4 It
96
Muni 1%
City of Eagan — City Hall
Cedar Grove Development: 3D Sketch -up Modeling
January 3, 2014
Page 2 of 4
II. Project Description
Mohagen I Hansen is proposing to create a 3D Sketch -up model of the existing Cedar Grove
Development site and a defined area of the surrounding community area. The model will
incorporate the new 1,550 stall parking ramp, the Paragon Outlet Mall, proposed Hilton Hotel,
Flats of Cedar Grove and surrounding context. The model will be used to evaluate future project
development proposed for outlets A, B and C areas as well as the future hotel site options.
III. Scope of Work
MohagenI Hansen will create a base 3D Sketch -up model of the Paragon Outlet Mall, Hilton Hotel, Flats at
Cedar Grove and the surrounding context North of Highway 13, West of Cedar Avenue and South and East
of Cedar Grove Parkway. The scope of work incorporates the integration of the proposed parking ramp,
Outlet Mall and surrounding community area. The 3D context model of the surrounding area will be used
to integrate, evaluate and critique future project development can be critiqued in relationship to the existing
context and re- development district.
The scope of work will also include the preliminary development of a 3D model rendering for a future
project development option to be located in Outlot B. Should additional development options be required
on any of the available Outlots, Mohagen I Hansen would be pleased to provide the requested services which
would be billed hourly according to the attached rate schedule.
IV. Estimated Compensation
The following outlines the estimated fee required for the Scope of Services detailed herein. Compensation
for the work as outlined above shall be billed on an hourly basis according to the hourly rate schedule
stated herein.
Tasks Fee - Range
• Architectural 3D Sketch -Up Rendering $ 1,900.00 - $ 3,000.00
- Sketch -up Model Interface and Integration
- Site Plan and Surrounding Context
- 19 -30 Estimated Hours
• Architectural 31) Sketch -Up Rendering $ 1,800.00 - $ 2,600.00
- Outlot B: Development Option
- 18 -26 Estimated Hours
• Architectural 3D Sketch -up Rendering $ 1,200.00 - $ 1,800.00
- Hilton Hotel and Flats at Cedar Grove
- 12 -18 Estimated Hours
Subtotal: $ 4,900.00 - $ 7,400.00
Reimbursables: $ 200.00 - $ 300.00
Total Fee: $ 5,100.00 - $ 7,700.00
\9a
City of Eagan — City Hall
Cedar Grove Development: 3D Sketch -up Modeling
January 3, 2014
Page 3 of 4
V. Document Management
The execution of a 3D Sketch -up Comprehensive Site Model is extremely complex and requires
careful planning and management of the Data Base. As a requirement of this Service Agreement
Mohagen I Hansen shall remain the Author and Manager of the 3D Sketch -up Model and will work
with the City of Eagan to implement upgrades to the model regarding further development
projects associated with the Cedar Grove Re- Development District. Mohagen I Hansen will also
work with the City of Eagan to provide video files and still imagery as required for use in the
evaluation, marketing and presentation of Cedar Grove Re- Development District.
VI. 2014 Estimated Hourly Rate Schedule
The following fee schedule is an estimated range of the hourly rates. The actual hourly rate of a particular
project will be based on the specific individual working on the project. The schedule is subject to revision
based on periodical staff reviews.
Principal
Director of Interior Design
Senior Project Architect
Senior Project Captain
Senior Project Designer, Senior Interior Designer
Project Architect
Project Captain
Project Designer, Interior Designer
Intern Architect
CADD Technician: Level III /Intern Architect
CADD Technician: Level II /Intern Architect
CADD Technician: Level I /Interns
Marketing
Administrative
VII. Reimbursable Expenses
$175.00
150.00
100.00 — 140.00
90.00 — 130.00
75.00 — 125.00
80.00 — 95.00
70.00 — 90.00
65.00 — 80.00
75.00 — 85.00
75.00 — 92.00
65.00 — 80.00
60.00 — 65.00
60.00 — 85.00
55.00 — 85.00
Reimbursable expenses will be billed as incurred. Out -of- pocket expenses, should they be required, will
be reimbursed at the rate of 1.0 times the cost to Mohagen 'I Hansen Architectural Group for project
coordination.
Cost for copies of drawings, specifications, reports, cost estimates, xerography and photographic
reproduction of drawings, and other documents furnished or prepared in connection with the work of this
contract as required for coordination with the Client, Architect, or other consultants.
Cost of postage and slipping expenses. Cost of long distance telephone and facsimile charges. Cost of
photographic services, film processing, and print reproduction. Cost of models, special renderings,
promotional photography, special process printing, special equipment, special printed reports or
publications, maps, and documents. Fees for additional special consultants retained for specialized
services with the prior approval of Client.
Cost of commercial carrier and public transportation, lodging, meals, car rental, parking, and any other
project related out -of- pocket expenses. Cost of private automobile travel at a rate of $0.56 per mile. Long
distance trips and expenses are subject to Client approval prior to execution.
1n
City of Eagan — City Hall
Cedar Grove Development: 3D Sketch -up Modeling
January 3, 2014
Page 4 of 4
VIII. Payment
Invoices will be submitted on a monthly basis. Support documentation for expenses is available upon
request. Payment shall be received by the Architect within forty -five (45) days of the dated invoice.
Unpaid invoices will incur a finance charge of 18% annually after sixty (60) days on the full unpaid
invoice amount.
IX. Time Schedule
Mohagen I Hansen is available to commence work immediately upon notification, and we will
complete the outlined Scope of Services within a mutually agreed upon schedule unless modified in
writing by Client and Architect.
If you agree with the terms and conditions as described above, please so indicate by affixing your
signature on the space provided. Please execute one copy of this agreement and return it to
Mohagen I Hansen. You may keep the other copy for your records. If you should have any questions or
require additional information, please feel free to contact me at 952.426.7400.
Best regards,
Mohagen I Hansen Architectural Group
Mark L. Hansen, AIA, NCARB, LEED AP BD +C
Principal
Cc. Steve Paetzel, Mohagen I Hansen Architectural Group
Enclosed: 3D Perspective Context Example
Site Plan of Proposed Model Area
Approved By:
City of Eagan
Name: Mr. Jon Hohenstein, ICMA - CM
Signature:
Mohagen I Hansen Architectural Group
Name: Mark L. Hansen, AIA, NCARB, LEED AP BD +C
Signature:
Title: Director of Business Development Title: Principal
Date:
Date: January 3, 2014
M: \marketing \Proposal \2014 \Mixed_Use \PSA_City_of Lagan_ Cedar _ Grove _ Development_ 3D _Sketchup_Modeling_010314.docx
n q
05
Agenda Information Memo
Eagan Economic Development Authority Meeting
January 21, 2014
F. ORGANIZATIONAL BUSINESS
1. Election of Officers
ACTION TO BE CONSIDERED:
To elect /appoint officers of the Eagan Economic Development Authority.
FACTS:
As a part of its annual organizational business, the EDA elects its officers and appoints its
Executive Director and Secretary /Deputy Director.
In 2013, the officers of the Authority were as follows:
President: Mike Maguire
Vice President: Meg Tilley
Treasurer: Paul Bakken
Executive Director: City Administrator Dave Osberg
Secretary /Deputy Executive Director: Community Development Director Jon
Hohenstein
2. 2014 Meeting Schedule — No Action Necessary
FACTS:
Under its bylaws, the Eagan Economic Development Authority's regular meetings are
scheduled to coincide with the regular meetings of the City Council.
At its meeting of December 1, 2003, the EDA confirmed the meeting schedule defined in the
bylaws and adopted a mechanism by which the Authority may cancel such meetings as a part
of the adoption of the City Council agenda if no EDA business is in order on that date. Staff
is recommending that this schedule and process continue for 2014.
3. Single Action for EDA and Council Resolutions — No Action Necessary
FACTS:
In 2004, the City Council also adopted a process by which the actions that are required to be
taken by both the City Council and the EDA can be accomplished through a single motion.
Under this process, the Council meeting remains in session (does not recess) when the EDA
meeting is convened. For each business item that requires an action by both the EDA and the
Council, two resolutions are included in the background and one motion by the Council, also
hearing the item as the EDA, approves both resolutions. At the completion of the EDA
Business items, the EDA meeting is adjourned and the remainder of the Council meeting is
completed.
�qrl
Agenda Information Memo
Eagan Economic Development Authority Meeting
January 21, 2014
F. OTHER BUSINESS
There are no other items at this time.
G. ADJOURNMENT
ACTION TO BE CONSIDERED: To adjourn the EDA Meeting.
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