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07/15/2013 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION Monday, July 15, 2013 8:00 p.m. Eagan Municipal Center, Council Chambers Parks Tour: 6:00 – 6:55 p.m. Workshop: 7:00 – 7:55 p.m., Conference Room 2A & 2B  2014 Parks CIP  Cell Installation at Rahn  Streets Alive/Showcase Eagan Booth  2013-14 Goal Review & Subcommittees  August 13 – Workshop with the City Council Agenda I. Call to Order and Pledge of Allegiance 8:00 p.m. II. Adopt Agenda 8:02 p.m. III. Approval of Workshop Minutes & Meeting Minutes on May 20, 2013 & Approval 8:07 p.m. of Minutes Meeting on June 17, 2013 IV. Visitors to be Heard 8:09 p.m. V. Director’s Update 8:10 p.m. VI. Consent Agenda 8:25 p.m. VII. Development Proposals 8:26 p.m. VIII. Old Business 8:27 p.m. IX. New Business 8:28 p.m. A. Mendota-Lebanon Greenway/Trail Presentation by Dakota County B. 2014-2018 Capital Improvement Plan C. Highline Lease Request at Rahn Park D. 2014 Fee Schedule E. 2013-2014 Goal Review & Subcommittee Appointments X. Other Business and Reports 9:10 p.m. XI. Communications 9:15 p.m. A. Thank You Note from a New Vendor at Market Fest XIII. Round Table 9:20 p.m. XIV. Adjournment 9:25 p.m. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting: City Council Workshop Tuesday August 13th, 2013 TO: Advisory Parks and Recreation Commission (APrC) FROM: Juli Seydell Johnson, Director of Parks and Recreation DATE: July 11, 2013 SUBJECT: Advisory Parks and Recreation Commission Meeting July 15, 2013 A meeting of the Advisory Parks and Recreation Commission (APrC) will take place on Monday, July 15th at 8:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell Johnson at (651) 675-5006 or jsjohnson@cityofeagan.com or Amy Grannes (651) 675-5322 agrannes@cityofeagan.com if you are unable to attend this meeting. I. PLEDGE OF ALLEGIANCE AND ROLL CALL II. ADOPTION OF THE AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. III. APPROVAL OF MINUTES - Pages 3-10 The minutes of the May 20, 2013 APrC workshop and meeting and the minutes from the special meeting on June 17, 2013, pending any modifications, are in order for adoption by the Commission. IV. VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take more than ten minutes or that require specific action can be scheduled for a future meeting agenda. V. DIRECTOR’S UPDATE - Pages 11-12 Director Johnson will provide a brief overview of the Park and Recreation’s department happenings for the month. VIII. CONSENT AGENDA There are no new consent agenda items to be discussed at this time. IX. DEVELOPMENT PROPOSALS There are no new development proposals to be discussed at this time. X. OLD BUSINESS There are no old business items to be discussed at this time. XI. NEW BUSINESS – Pages 13-32 A. Representatives from Dakota County will give a presentation on the Mendota-Lebanon Hills Greenway resolution, copy of the map and resolution attached on Pages 13-15. The proposed greenway is an identified unit of the metropolitan Regional Park System Plan and will establish a link between the North Urban Regional Trail and Lebanon Hills Regional Park through the communities of Mendota Height, Inver Grove Heights, and Eagan. The Commission will be asked to review the resolution and make recommendation to the City Council. Advisory Parks Commission July 15, 2013 Page 1 B. Paul Olson, Superintendent of Parks, will review the Capital Improvement Plan for 2014-2018, with emphasis on the 2014 plan on Pages 16-23. The Commission will be asked to review and approved for recommendation to the City Council. C. Paul Olson, Superintendent of Parks, will review the proposal on Pages 24-27 from Verizon to install new cellular antennas on an existing Xcel Energy transmission tower within the Rahn Park section of the Highline Trail Corridor. Because the installation will require that Verizon lease park ground space from the City to install the required ground base equipment, the Commission is being asked for comment upon the request to negotiate a lease. D. The Advisory Commission to review the new 2014 fees and charges, fee schedule is attached on Pages 28-31. E. Commission to review the 2013-2014 goals and assign subcommittees on Page 32. Commission will meet with the City Council on August 13, 2013 for goal approval. XII. OTHER BUSINESS AND REPORTS There is no other business and reports to be discussed at this time. XIII. COMMUNICATIONS – Page 33 There are is one communication item for the Commission. A new vendor from Market Fest sent a note thanking staff for all their help establishing Jonny Pops as an Eagan Market Fest vendor. XIV. ROUND TABLE The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests for future agenda items, or provide informative updates to the Commission pertaining to energy and environment initiatives. XV. ADJOURNMENT /s/Juli Seydell Johnson Director of Parks and Recreation Advisory Parks Commission July 15, 2013 Page 2 2012-2013 ADVISORY PARKS COMMISSION WORKSHOP MAY 20, 2013 MAY 20, 2013 A workshop of the Advisory Parks Commission was held on Monday, May 20, 2013 at 6:00 p.m. Those present were Commission Members Michael Palmer, Dorothy Peterson, Andrea Todd-Harlin, David Wietecki, Dennis Thompson, Jerry Farlee, and Nathan Neumann. Also present was Parks and Recreation Director Juli Seydell Johnson, Cherryl Mesko, Superintendent of Operations, Sonya Rippe, Recreation Facility Manager, Paula Nowariak, Recreation Programs Manager, Brittney Riesgraf, Intern and Amy Grannes, Office Supervisor. The Advisory Park Commission (APrC) workshop included the following information and action items: 1.) New Member Orientation Director Johnson gave a brief overview to the new Commission members and reviewed the following topics, open meeting law regulations, Roberts Rules of Order, and the typical process during a regular Commission meeting. 2.) Elections of Officers After a brief description of the responsibilities of Chair, Vice Chair, and Secretary, nominations were opened for the Chair position. Andrea Todd-Harlin moved, Jerry Farlee seconded the nomination of Michael Palmer for Chair. There were no other nominations and all members present approved the nomination of Michael Palmer for Chair Nominations were opened for the Vice Chair position. Andrea Todd-Harlin moved, Michael Palmer seconded the nomination of Dorothy Peterson for Vice Chair. There were no other nominations and all members present approved the nomination of Dorothy Peterson for Vice Chair. Nominations were opened for the Secretary position. Dorothy Peterson moved, David Wietecki seconded the nomination of Andrea Todd-Harlin for the Secretary. There were no other nominations and all members present approved the nomination of Andrea Todd-Harlin for Secretary. 3.) Meeting Date Schedule After review the proposed bi-monthly meeting schedule Commission members were reminded that if there was a development item to review or other business to be conducted, the Commission may need to re-convene during an off-month in order to make timely recommendations to the City Council. After further brief review, Dorothy Peterson moved, Andrea Todd-Harlin seconded with all members present voting to approve the bi-monthly meeting schedule as follows: Monday, June 17 – Special Meeting and Workshop – 2014-15 APrC Work Plan Monday, July 15 – Regular – CIP Budget and Work Plan Tuesday, August 13 – (Tentative) Joint Workshop with Eagan City Council 2014-15 Work Plan Monday, September 16 – Regular Meeting Monday, October 14 – Special Meeting (if needed) Monday, November 18 – Regular Meeting Monday, December 16 – Special Meeting (if needed) Advisory Parks Commission July 15, 2013 Page 3 Energy and Environment Commission Workshop Minutes May 20, 2013 Page 2 of 2 Thursday, January 16 – Regular Meeting (Thursday due to Martin Luther King Day) Monday, March 17 – Regular Meeting Monday, April 15 – Special Meeting (if needed) ADJOURNMENT The meeting concluded at _6:55_ p.m. DATE SECRETARY Advisory Parks Commission July 15, 2013 Page 4 Subject to approval ADVISORY PARKS COMMISSION Monday, May 20, 2013 MINUTES OF MEETING OF MAY 20, 2013 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on Monday, May 20, 2013. Commission Members present included Chair Palmer, Member Peterson, Member Todd- Harlin, Member David Wietecki, Member Dennis Thompson, Member Jerry Farlee, and Member Nathan Neumann. Staff members present Director Juli Seydell Johnson, Program Manager Paula Nowariak, Facility Manager Sonya Rippe, Recreation Supervisor Julie Andersen, Water Resource Technician Jessie Koehle, and Office Supervisor Amy Grannes. Visitors present Mary Ann McKeown from the Wetland Health Evaluation Program, Ken LaChance and Jim Howe from the Eagan Athletic Association. APPROVAL OF AGENDA Chair Palmer asked Director Johnson if there were any changes to the agenda. Director Johnson stated there were no changes. Member Todd-Harlin moved, Member Neumann seconded, with all members present voting to adopt the agenda as presented. APPROVAL OF MINUTES OF APRIL 17, 2013 Member Peterson moved, Member Todd-Harlin seconded, with all present members voting in favor to approve the minutes of April 17, 2013, as presented. VISITORS TO BE HEARD There were no visitors to be heard on items that were not on the agenda. DIRECTOR’S DEPARTMENT UPDATE Director Johnson gave a brief overview of the monthly department happenings. The cool wet spring has postponed any work on athletic fields. We were able to get some soccer fields ready for a tournament last weekend but with a latest rain event the fields are closed but hope to have them back open as soon as possible. There is a new art display at the Eagan Community Center featuring work from artists at Glacial Hills Elementary School. The Eagan Art Festival will be held on June 29th and 30th at the Eagan Festival Grounds. All artists have been chosen for this event over 100 artists will be in attendance. Market Fest starts mid June every Wednesday night at the Eagan Festival Grounds there will be some great programs this year. Blue Cross and Blue Shield is sponsoring a veggie bucks program, employees are eligible for some incentives when they buy fruits and vegetables. Bike to the market program in on June 12, 19, and 26 if you bike to the market you will eligible for special prizes. Summer softball is off to a late start due to field conditions. The Eagan Community Center has a special summer fitness offer a 90 day fitness pass that is available for purchase May 15 and June 30 and is $90. This is second year of the community forest enhancement project. A contractor is hired to remove and treat buckthorn from park areas. Each year we concentrate on a different park and this year will be at Blackhawk Park. We are on the lookout for Emerald Ash Borer there have been reported cases in St. Paul. None in Eagan yet but it is expected to happen at there is planning in place. Pavilion and shelter rentals are available and booking up fast. Cascade Bay seasons passes are available the season opens the beginning of June. Restrooms are open at the parks beginning on Memorial Day and open daily thru Labor Day. Restrooms are also open during large tournaments or private rentals. Advisory Parks Commission July 15, 2013 Page 5 Advisory Parks Commission May 20, 2013 Page 2 CITIZEN LAKE MONITORING PROGRAM – VOLUNTEER RECOGNITION Director Johnson introduced Jessie Koehle, Water Quality Staff, gave a brief overview of the Citizen Lake Monitoring Program and recognized volunteers of the program. Jessie explained the program stating that the City worked with the MN Pollution Control Agency in monitoring the clarity and viability of the lakes in the City. Jessie recognized Joanne Alt who has been monitoring Thomas Lake for 20 years; Robby Cashman who has been monitoring O’Leary Lake for 20 years and Monica Foss who has been monitoring Jensen Lake for 20 years. Jessie will give each volunteer a plaque, no volunteers were available to attend meeting. WETLAND HEALTH EVALUATION PROGRAM UPDATE Jessie introduced Mary Ann McKeown, who is the head team leader for the Wetland Health Evaluation Program in the City. Mary Ann briefly explained the program stating that they monitor the plant growth in the wetlands in Eagan. Member Neumann asked if the wetland data was published, Jessie responded and said you can view this information at www.mnwhep.org. OLD BUSINESS There were no old business items to be discussed at this time. NEW BUSINESS Director Johnson gave an overview of the public art and memorial installation policy and review of final sculpture proposals for the Eagan Art House grounds. Director Johnson then introduced Julie Andersen from the Eagan Art House. Julie gave a brief history of the four finalists, art pieces, and proposals. After brief discussion from Commission Members, Member Peterson moved, Member Todd-Harlin seconded, with all member present voting to make the following recommendation to the City Council: 1. Recommend to City Council that the these sculptures meet the requirements of the Eagan Parks Public Art Policy, fulfill the intent of the Creative Intersections grant and are appropriate for installation on the Eagan Art House grounds. After further discussion from Commission Members, Member Peterson moved, Member Farlee seconded, with all member present voting to make the following recommendation to the City Council: 2. Open a 30 day period of public comment on the sculptures beginning on Tuesday, May 21, 2013 to fulfill the intent of the Creative Intersection grant and are appropriate for installation on the Eagan Art House grounds. OTHER BUSINESS AND REPORTS Director Johnson introduced Ken LaChance and Jim Howe from the Eagan Athletic Association (EAA). Ken and Jim gave an overview of the EEA as follows. The mission of the EAA is to create, support and administer high-quality, youth programs within the City of Eagan. The EAA is an over 50 year old community led organization governed by a Board of Directors. The EEA provides supervision, instruction, uniforms, and equipment for various athletic activities. Ken gave a summary of the sports they currently support which include baseball, basketball, football, lacrosse, rugby, soccer, softball, track, volleyball, and wrestling. Ken Advisory Parks Commission July 15, 2013 Page 6 Advisory Parks Commission May 20, 2013 Page 3 reviewed participation statistics and current trends. Jim gave a brief overview of the financial aspects of the organization, vendor relation statistics, and community impact numbers. After brief questions and discussion from Commission Member the presentation was complete. Director Johnson gave a brief introduction of the next presentation. In an effort to begin updating the findings and recommendations of the 2006 20/20 Vision, staff has compiled a report of updated demographics along with program and facility use statistics. Director Johnson introduced Recreation Managers Paula Nowariak and Sonya Rippe. Recreation Managers Nowariak and Rippe gave a presentation that covered the City of Eagan Vision Statement, an overview of the community profile which included current demographics within the City, State, and County. Along with current programs and facility offering provided to residents with a review of program and facility changes that have occurred over the years. The presentation wrapped up with information about the emerging trends in recreation. After brief questions and discussion with Commission Member the presentation was complete. Director Johnson stated that the Parks & Recreation annual report from 2012 is included in the packet for the Commission to review, no action is required. COMMUNICATIONS There was one communication item to be discussed. Director Johnson spoke briefly about a thank you letter that was received from residents near Blackhawk Park thanking staff for some work they had done along the trails and clear out the woodlands. ROUND TABLE Chair Palmer welcomed the new commission Members Farlee, Thompson, Wietecki, and Neumann and thanks Member Peterson and Member Todd-Harlin for their return to the Commission. Chair Palmer also stated the Civic Arena did a great job with the ice show. After brief discussion there were no further items to be discussed at this time. ADJOURNMENT With no further business to discuss, Member Peterson moved, Member Farlee seconded with all other members present voting to adjourn the meeting. The meeting was adjourned at 8:22 p.m. ____________________________________________________ ____________________________ Secretary Date Advisory Parks Commission July 15, 2013 Page 7 Subject to approval ADVISORY PARKS COMMISSION Monday, June 17, 2013 MINUTES OF MEETING OF JUNE 17, 2013 A special meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on Monday, June 17, 2013. Commission Members present included Chair Michael Palmer, Member Dorothy Peterson, Member Andrea Todd-Harlin, Member David Wietecki, Member Dennis Thompson, Member Jerry Farlee, and Member Nathan Neumann. Staff members present Director Juli Seydell Johnson and Office Supervisor Amy Grannes. Visitors present Developer Lance Lemieux and Architect John Harriss. APPROVAL OF AGENDA Chair Palmer asked Director Johnson if there were any changes to the agenda. Director Johnson stated there were no changes. Member Todd-Harlin moved, Member Farlee seconded, with all members present voting to adopt the agenda as presented. VISITORS TO BE HEARD There were no visitors to be heard on items that were not on the agenda. DEVELOPMENT PROPOSAL Director Johnson gave a brief overview of development proposal for the Eagan Pointe Senior Living, a Southview Senior Community located south of Diffley Road between Blackhawk Road and I-35E. The proposal consists of a four story building with a total of 151 units. The project will consist of 48 memory care units, 43 assisted living units and 60 independent living units. The building project will have 68 underground parking stalls and on-site amenities such as a fitness center, beauty shop, café, move theater, card room and billiards room. The developer proposes to plat the properties into two parcels to allow for redevelopment of the site. The City has entered into a purchase agreement for the western 4.3 acres for purposes of land banking for a future fire station. Developer Lance Lemieux spoke briefly to the Commission. Lance Lemieux thought park dedication fee was excessive due to the type of clientele that would be at this facility. Residents living in the secured facility would not be using the park system. Director Johnson stated this matter must be brought before the City Council. The Park Commission can only approved based on what the current ordinance states. Member Thompson inquired about a possible trail connection on the north part of the site to Diffley Road. The Developer stated they did originally consider this but there was a significant grade challenge. The Architect stated they would have to do many switch back to make a usable trail in that location. There may be a possibility to add stairs. The developer will do more research in this area. After further discussion from Commission Members, Member Peterson moved, Member Neumann seconded, with all member present voting in favor of alternative items 1 thru 14 as listed below and added for the Developers to research a possible trail connection at the north part of the site to Diffley Road, for recommendation to the City Council: 1. The Development shall be responsible for a cash Park Dedication of $475,376. Advisory Parks Commission July 15, 2013 Page 8 Advisory Parks Commission June 17, 2013 Page 2 2. The Development shall be responsible for the construction of 885’ of “public trail”, consistent with the development plans and City specifications, for which a credit of $26,550 shall be applied towards the $37,000 Trail Dedication due. 3. The balance of the Trail Dedication shall be satisfied with a cash payment of $10,450. 4. Park and Trail Dedication due for the development of the second lot shall be independent of this Development and will be determined during the development review process for that lot. 5. The applicant shall submit a revised Tree mitigation Plan that provides complete fulfillment of Tree Mitigation requirements through the installation of an additional ninety-seven (97) Category B trees (or an equivalent number of Category A, B, or C trees) or through a cash dedication of $29,100 as fulfillment of Tree Preservation requirements. 6. The applicant shall protect the preserved individual tree’s critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 7. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 8. The applicant shall fully meet Minn. Rules Ch. 8420 (Wetland Conservation Act requirements) and City Code §11.67 (Wetlands Protection and Management Regulations). 9. The applicant should provide construction details of proposed infiltration basins for City review (cross-section, construction / protection / sequencing notes, sizing/volume tables, planting details, etc.), to ensure infiltration basins are properly designed and constructed, and adequately protected during / after construction, to function as intended. These details should be included in applicable plan sheet(s). 10. The applicant should provide construction details of proposed stormwater ponds for City review (cross-section, construction / protection / sequencing notes, sizing/volume tables, planting details, etc.), to ensure stormwater basins are properly designed and constructed, and adequately protected during / after construction, to function as intended. These details should be included in applicable plan sheet(s). 11. The applicant should provide adequate pre-treatment (catch-basin sumps and/or forebays) to provide for capture and easily-accessible cleanout of fine-sand sized particles for all ponds and infiltration basins that receive direct impervious runoff. 12. The applicant shall provide the City with soil-boring log(s) (extending 15’ min. below bottom of over- excavation) within the location of each proposed infiltration basin. If the soil-boring log indicates incompatibility of soil permeability with the submitted and reviewed design plans, the applicant should revise the design and/or construction plans to ensure 4.33 requirements for volume control are met. 13. Prior to receiving a grading permit, the applicant should enter into a long-term stormwater facility inspection and maintenance agreement, in a form acceptable to the City Attorney. Advisory Parks Commission July 15, 2013 Page 9 Advisory Parks Commission June 17, 2013 Page 3 14. Immediately upon completion of fine-grading, the applicant shall provide the City as-built plans that demonstrate constructed stormwater facilities conform to design and/or construction plans, as approved by the City. As-built volumes of retention & detention shall be provided for all stormwater facilities. OLD BUSINESS There were no old business items to be discussed at this time. NEW BUSINESS There were no new business items to be discussed at this time. ADJOURNMENT With no further business to discuss, Member Farlee moved, Member Wietecki seconded with all other members present voting to adjourn the meeting. The meeting was adjourned at 7:21 p.m. ____________________________________________________ ____________________________ Secretary Date Advisory Parks Commission July 15, 2013 Page 10 Eagan Parks & Recreation Department Happenings July, 2013 Support Economic Development  EAA Fastpitch will be hosting the 12U NAFA Nationals and EAA Baseball will be hosting MBT State July 18-21 at ballfields across the city.  The Eagan Civic Arena will be hosting two High School Hockey tournaments in July.  Cascade Bay had a busy 4th of July weekend. Revenue brought in on-site from July 4-7 this year was $94,442 compared to $82,140 brought in last year during this weekend. Promote Health and Wellness  New Event - Streets Alive Sunday, September 15 from 1 – 4 pm. All City of Eagan departments will be participating with a booth as well as vendors from community organizations, non-profits, service groups, churches, businesses on the route, health & wellness and fitness vendors.  On July 3, Eagan Market Fest received MN state authorization to have 5 certified produce vendors accept the Farmer’s Market Nutrition Program checks and WIC (fruits & vegetable) checks which local families on state food assistance receive and can use to by produce at the market. Vendors who wished to be part of the program underwent 2-hours of free training and submitted an application to the Department of Agriculture to be certified.  Registration for Fall Softball began July 8 for returning teams and July 15 for new teams. Capacity is 80 teams for fall.  Informational packets for fall basketball, flag football and volleyball were sent via email at the end of June with registration taking place in early August. Leagues will start in mid-September.  79 summer fitness passes (90 days for $90) were sold at the ECC, which is one less than last year.  Work continues on the outdoor fitness component being added to Central Park. The layout has been set and the logs have been ordered with a delivery sometime the end of July.  Open Pickleball has begun at Sky Hill Park. 14 players signed up for our inaugural summer season that runs through late August. We also hosted a Pickleball Picnic on June 13th. We had 45 people attend the event enjoying 4 courts of Pickleball along with hot dogs, snacks and finally some great weather. Protect Environmental Resources  After a slow start due to the late spring, Oak Wilt and Dutch Elm are starting to show up. The Tree Inspector has been marking public and private trees for removal.  Park staff has been treating athletic sites that were found last year to be infested with Japanese Beetle. The beetles feed on the roots of the grass, killing the turf. Facilitate Community Connections  The 10th birthday celebration at the Eagan Community Center continues. In June, we partnered with the American Cancer Society as a host site for the CPS-3 study launch and fitness members were invited to a special appreciation night at Cascade Bay. We are looking forward to supporting Dakota Woodlands in July and celebrating with a pajama party in The Blast.  The Eagan Art Festival was a success with 8,100 in attendance, up from 7,500 in 2012. This was a nearly 9% increase. The kids’ tent, facilitated by the Eagan Art House, had 600 kids, just down slightly from 630 in 2012. The Art Experience Tent was popular with 800 people participating in the both community art projects. We completed two weavings and four bottle cap mosaics.  This year the festival collected compost and recycled materials. Over the two days, the festival collected over 200 pounds of organic and recycled products, with little contamination. Festival guests were very pleased to be able to compost and recycle. Advisory Parks Commission July 15, 2013 Page 11  The puppet wagon has had a great summer getting out to 8 parks a week, participating in market fest, private rentals and the parade! After 3 weeks of shows, attendance is at 1,998 people compared to 1,146 people in 2012 after 3 weeks, an increase of 74%.  Private Rentals at Cascade Bay have been reserved for 7 out of the 8 available dates. In 2012, Cascade Bay had reservations for 5 out of the 8 selected dates. Provide Recreation Experiences  Adapted recreation programs are experiencing a downturn in attendance numbers which has resulted in the cancellation of several adapted programs this year, including Adapted Bowling this month. Despite an increase in direct marketing and combining advertising efforts with City of Apple Valley and Lakeville, numbers are still struggling. Programming changes have occurred including trying to offer classes on different days and offering new one-time adapted family programs in addition to the 6-week sports programs recreation normally offers.  Park staff has been aerating and topdressing athletic sites. Some may have dirt cores on them until the cores dry up and break down.  Not long ago, many fields were too wet for play….they are now getting dry and hard…irrigation is now running at 100% at most irrigated athletic sites.  Several field sites will be either partially or completed closed this fall to rest the turf and allow for more intensive turf maintenance. The sites include the Central Park rugby fields, Lacrosse fields at Rahn park, ½ of Thresher Fields and a portion of the Northview Soccer fields. League games will be accommodated elsewhere. Most turf fields are used April to October with little time for recovery.  Work on the new park in the Cedar Grove area may start on limited basis later this month. Delays in relocating the boulevard utilities have pushed back the construction start and completion dates. Xcel crews have been backed up with storm related repairs.  The playground structure at Evergreen Park will be replaced later this month. The old structure has been donated to Kids Around the World, a non-profit organization that reassembles “used” playgrounds in 3rd world countries.  Fall preschool registration is currently ongoing, and additional classes will be advertised in the next discover brochure. Preschool classes begin September 9th.  The Eagan Skating School had 170 participants in the first summer session. This was the first time classes were offered this time of the year.  The Eagan Civic Arena adult hockey league has six teams signed up again this summer – same as last summer.  Eagan T-ball has 210 participants for the summer program. Slightly down from 2012 where we had 214. Evening session numbers are up by 9 while the morning sessions and camps are down a total of 13 participants. Still accepting camp registrations through mid-July.  Cascade Bay was awarded “Best Water Park in Minnesota” by WCCO viewers!  Teen and youth CDBG funded programs for the spring of 2013 experienced an increase in attendance. Last spring of 2012, 19 teen/youth attended programs in comparison to 67 this spring.  Hosting a new summer artist series for 55+/seniors in the Lone Oak Room including Asian calligraphy and brush painting and making purses from recycled plastic bags. Kudos to Staff  Thank you to all the staff to help the Art Festival a great success. Maintenance staff was great for set up, on-site work and clean up. ECC staff were so helpful with parking lot control and guest assistance. A special thank you to Jen Saver and her staff for assisting with the medical emergency on Sunday. General Announcements  Watch for the Fall Discover brochure to come out the week of August 5. Advisory Parks Commission July 15, 2013 Page 12 Advisory Parks Commission July 15, 2013 Page 13 Advisory Parks Commission July 15, 2013 Page 14 City of Eagan Dakota County, Minnesota Resolution # A resolution supporting the Mendota-Lebanon Hills Regional Greenway WHEREAS, the City of Eagan has been working with Dakota County on the development of a master plan for a regional greenway project that would bring new recreational and open space opportunities to the City of Eagan; and WHEREAS, the unique approach to trail design outlined in the master plan integrates functional use, scenic value, historic and environmental interpretation, water quality improvements, and ecological restoration; and WHEREAS, the proposed greenway is an identified unit of the Metropolitan Regional Park System Plan and will establish a link between the North Urban Regional Trail and Lebanon Hills Regional Park through the communities of Mendota Heights, Inver Grove Heights, and Eagan; and WHEREAS, the master plan was developed in accordance with the 2030 Regional Parks Policy Plan; and WHEREAS, the alignment identified in the master plan was developed in accordance with City of Eagan’s 2030 Comprehensive Plan; and WHEREAS, the development and operation of the regional greenway will be a cooperative effort between Dakota County and the communities through which it extends; and NOW, THEREFORE, BE IT RESOLVED, the City of Eagan adopts a resolution supporting Dakota County’s Plans for the Mendota-Lebanon Hills Regional Greenway. ADOPTED this 16th day of July, 2013 By: By: _________________ ___________________________ City Clerk Mayor Advisory Parks Commission July 15, 2013 Page 15 AGENDA ITEM: IX.B 2014 -2018 CAPITAL IMPROVEMENT PLAN (CIP) TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation, Recreation Paul Olson, Superintendents of Parks & Forestry BACKGROUND/HISTORY: One of the primary responsibilities of the APrC is the annual preparation and updating of the Departmental Capital Improvement Plan. The CIP serves as a blueprint and planning guide for park projects. Projects included in the CIP are generally either a park development or improvement project. Projects construed as being primarily maintenance in nature are traditionally not eligible. Funding for the CIP comes from the Park Site Fund (PSF), which is primarily money collected from developments at the time of platting in lieu of a dedication of land. Because of declining dedication revenues, an additional annual infusion of tax levy dollars into the program was approved to start in 2013. ANALYSIS: Historically the APrC has submitted to the City Council a CIP that consists of the current or “active” year, generally the year at hand, and projections that encompass a total of five years. During the review process, the active/current year of the CIP is finalized and a new “fifth” year is added. T o allow sufficient time for implementation, the current year of the CIP is generally considered to be final while all other years are subject to change as part of future reviews. The structure of the five year project schedule of the CIP has generally been driven by the projected balance of revenues and expenditures of the PSF combined with need and/or demand. To provide a better view of the future, recent versions of the CIP have included a list of potential projects, though; they may not be scheduled or funded for years to come. This list has become known as the “Parking Lot”. There has also been considerable discussion regarding the identification of alternative funding sources for the CIP. DISCUSSION/EVALUATION: A number of projects in the proposed 2014 CIP represent the continuation of ongoing programs and initiatives specific to replacement and upgrade. Examples include the replacement of aged playgrounds and park amenities. As defined in the 20/20 Plan, these are considered “fiduciary” responsibilities. Other improvement projects such as those proposed for Holz Farm Park are tied to the implementation of long range plans while improvements at Thresher Fields are in response to an emerging need. The CIP also includes an allocation for “Small Projects” that is renewed on an annual basis. The small projects allocation is used to complete small scope, unanticipated, capital projects or to help leverage additional financial assistance from an athletic association or alternative funding source. 2014 CIP Project Summary  Lexington-Diffley Fields, Scoreboard Improvements/$80,000; The site is host to large tournaments throughout the year. Replace 3 existing scoreboards and install 3 new scoreboards with boards that utilize low energy, LED wireless technology. MEMO Date: July 15, 2013 Agenda Item: IX.B - 2014-2018 CIP Action: X Information: X Attachments: X – CIP Summary ITEM OVERVIEW: Review, and consider for approval, the proposed 2014-2018 Park and Recreation Department Capital Improvement Plan. Advisory Parks Commission July 15, 2013 Page 16  Holz Farm Phase III, Demo of Cliff Road House/$40,000; Demolition of the Cliff Road house and garage, and restoration to a natural condition consistent with the overall site master plan. Currently rented as a residence.  Moonshine Park Development Plan/$30,000; Development of a master plan for the recently acquired property contiguous with the existing retreat site, preparation of construction specifications as necessary.  Quarry Park Improvements/$25,000; Modifications to the park as made necessary by the extension of Quarry Road through the southern portion of the park.  Thresher Fields Drainage System/$95,000; Installation of a sub-surface drainage system to help alleviate water issues on the heavily used soccer fields.  Thresher Fields Parking Expansion/$85,000; Development of a designated parking area and access path for the OLDA, to include handicapped parking.  Dugout Roof Upgrades @ sites TBD/$40,000; Replacement of tarp style covers with metal roofs on tournament fields.  Playground Installation @ sites TBD/$75,000; Continuation of the ongoing program of playground replacement. Playgrounds are replaced on a rotational basis or as determined by inspections. Determinations are generally made in the spring.  Small Projects @ site TBD/$30,000; Continuation of funding for special needs, partnerships and small unanticipated projects that become necessary during the course of the year. Estimated total expenditure from Park Site Fund = $500,000 (Note; pending playground reviews) ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend to the City Council approval of the 2014 CIP with the balance of 2014-2018 CIP being considered as preliminary. 2. Recommend approval pending changes. 3. Table the issue for further discussion. Advisory Parks Commission July 15, 2013 Page 17 Category/Location Estimated Cost Potential Funding Park Development 1. Festival Grounds Phase II $100,000 PSF/G 2. Rahn Park South $150,000 PSF/G 3. Cedar Grove Phase II $100,000 PSF/P 4. Holz Farm Park Phase III $150,000 PSF/G 5. Section 16 Federal Drive $300,000 PSF/G Subtotal $800,000 Park Improvements 1. Rahn Court Construction $150,000 PSF 2. Building Upgrades $450,000 PSF 3. Pickleball Courts $100,000 PSF/G 4. Wandering Walk Trail $100,000 PSF/G 5. Bur Oaks Trail Paving $100,000 PSF/G 6. Civic Arena Turf $100,000 PSF/G Subtotal $1,000,000 Athletic Lighting 1. Lexington Diffley 1 - 6 $500,000 PSF 2. Northview 5 - 8 $250,000 PSF 3. Thresher Soccer $200,000 PSF 4. Ohmann Soccer $200,000 PSF 5. Hockey Rink Upgrades $150,000 PSF Subtotal $1,300,000 Master Plans 1. Rahn South $50,000 PSF 2. Federal Drive $50,000 PSF Subtotal $100,000 PSF = Park Site Fund Total All $3,200,000 P = Potential Partnership G:/Budget/CIP 2014-2018/ P & R G = Grant Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Advisory Parks Commission July 15, 2013 Page 18 Year - 2014 Location Project Description Estimated Cost Funding Lexington Diffley Fields Scoreboard Upgrade $80,000 PSF Holz Farm Park Master Plan Phase III Cliff Rd House Demolition $40,000 PSF Moonshine Park Development Plan and Specs $30,000 PSF Quarry Park Site Improvements $25,000 PSF Thresher Fields Field Drainage System (2)$95,000 PSF Thresher Fields Parking Improvements $85,000 PSF Tournament Fields Dugout Roof Upgrades $40,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $30,000 PSF $500,000 2014 Beginning Balance = $938,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,388,700 Projects (-)$500,000.00 Estimated 2015 Balance $888,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2014 = $938,700 Advisory Parks Commission July 15, 2013 Page 19 Year - 2015 Location Project Description Estimated Cost Funding Thresher Fields Field Drainage System (2)$80,000 PSF Northview Park Field Drainage System (2)$80,000 PSF Moonshine Park Park Development Phase II $250,000 PSF Rahn Park Scoreboard Installation $20,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $540,000 2015 Beginning Balance = $888,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,338,700 Projects (-)$540,000.00 Estimated 2016 Balance $798,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2015 = $888,700 Advisory Parks Commission July 15, 2013 Page 20 Year - 2016 Location Project Description Estimated Cost Funding Civic Arena Field Turf Upgrade $100,000 PSF Trapp Farm Park Pavilion Replacement $250,000 PSF Northview Park Tennis Court Lights $80,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $540,000 2015 Beginning Balance = $798,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,248,700 Projects (-)$540,000.00 Estimated 2017 Balance $708,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2016 = $798,700 Advisory Parks Commission July 15, 2013 Page 21 Year - 2017 Location Project Description Estimated Cost Funding Thomas Lake Park Trail Lighting Upgrade $70,000 PSF Bridle Ridge Park Building Renovation $150,000 PSF Goat Hill Park Building Renovation $150,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $480,000 2015 Beginning Balance = $708,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,158,700 Projects (-)$480,000.00 Estimated 2018 Balance $678,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2017 = $708,700 Advisory Parks Commission July 15, 2013 Page 22 Year - 2018 Location Project Description Estimated Cost Funding Cascade Bay Deck Upgrade $30,000 PSF Rahn Park Building Renovation $150,000 PSF Thomas Lake Park Pavilion Upgrade $150,000 PSF TBD Playground Upgrade (2)$75,000 PSF TBD Small Projects $35,000 PSF $440,000 2013 Beginning Balance = $678,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,128,700 Projects (-)$440,000.00 Estimated 2019 Balance $688,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2018 = $678,700 Advisory Parks Commission July 15, 2013 Page 23 AGENDA ITEM: IX.C T-VERIZON RAHN PARK/HIGHLINE LEASE REQUEST TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation and Recreation Paul Olson, Superintendent of Parks BACKGROUND/HISTORY: With the growth of the telecommunications industry, providers are partnering with other facility owners to develop and improve the wireless network. One of the most common requests is for the use/lease of an existing facility for antennas and transmission equipment. The most visible examples can be seen on water towers, reservoirs and power poles. Height and geographic location being the most critical factors in the determining location. The City of Eagan currently administers over 20 leases for the use of City facilities as the base for antennas and the associated equipment, most being located on water reservoirs. A number of additional leases are pending. The Utility Division of the Engineering Department has the primary responsibility for managing and administering the lease program. Each request the City receives is reviewed by a telecommunications consultant under contract to the City to determine compatibility with the system. Upon completion of the review, the terms and conditions of the leases are approved by the City Council, generally with three five year renewals up to twenty-five years. In 2000, the APrC and Council approved a similar installation on the same tower in Rahn Park that also included the lease of ground space. That lease was subsequently discontinued at the behest of the provider and the equipment removed. There were no issues during the time it was in operation. ANALYSIS: The tower being proposed for the antenna arrays is located in the Highline Trail corridor, off of Sandstone Drive, immediately to the north of the Rahn park hockey rinks. The tower is owned by Xcel Energy. Verizon is negotiating a separate lease agreement with Xcel for use of the structure. The Verizon proposal will add several antennas arrays to the tower, similar to those used elsewhere in the City. The lowest of the new antennas would be approximately 160 feet above the ground. The request before the Commission is for the use of a ground space area approximately 20’ x 45’ in size located near the base of the tower, on its west side. Within the area, Verizon would construct a service building to house equipment cabinets. The exact location would be determined in consultation with City staff. City building officials would ensure that the structure was consistent with applicable building codes. As with other similar locations, the ground area would be secured by a chain link fence. The site is currently covered by low maintenance turf. Landscaping to provide screening would be added. Verizon would be responsible for all removal of all improvements and restoration at the conclusion of the lease. MEMO Date: July 15, 2013 Agenda Item: IX.C – T-Verizon Rahn Park/Highline Lease Request Action: X Information: X Attachments: X – Plan Drawings ITEM OVERVIEW: Verizon is proposing to install new cellular antennas on an existing Xcel Energy transmission tower within the Rahn Park section of the Highline Trail Corridor. Because the installation will require that Verizon lease park ground space from the City to install the require ground based equipment, the APrC is being asked for comment upon the request to negotiate a lease. Advisory Parks Commission July 15, 2013 Page 24 DISCUSSION/EVALUATION: The proposed installation at Rahn will have no impact on the active areas of the park. The most significant impact will be the visual intrusion around the existing tower though the impact will be minimized by the close proximity to the tower structure and the landscaping that will be required in the agreement. The most visible comparison to the proposal is an installation on an Xcel tower adjacent to the Highline Trail off of Johnny Cake Ridge Road. While the building is smaller than that proposed for Rahn, there have been no conflicts or concerns related to the project or its subsequent operation. There were no issues with a prior installation at the same location in Rahn Park. There currently are over 30 active telecommunications leases on City property. At the current lease rate for ground space of approximately $40 per square foot/ per year the total annual lease payment for the Rahn project site as proposed is estimated to be approximately $36,000. City wide lease revenues in 2012 are estimated to total over $840,000. Lease revenues, as approved by the City Council, are used to subsidize a number of City operations having unique community impacts and benefits including:  Eagan Community Center;  Historic Holz Farm  Utility Fund for Water and Sewer ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend proceeding with negotiations on a telecommunications lease for ground space in Rahn Park located at 4425 Sandstone Drive as requested by Verizon in conjunction with the installation of telecommunications antennas on Xcel pole #142, all to be consistent with the terms and conditions of the appropriate City telecommunications lease and pending review of the City Attorney, City staff and City telecommunications consultant. 2. Recommend proceeding with negotiations of the lease request, subject to alternative conditions. 3. Recommend denial of the lease request 4. Other Advisory Parks Commission July 15, 2013 Page 25 Advisory Parks Commission July 15, 2013 Page 26 Advisory Parks Commission July 15, 2013 Page 27 AGENDA ITEM: IX.D 2014 Fees and Charges TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation BACKGROUND/HISTORY: The APrC is asked to annually review the fees charged for private use of park facilities and recreation equipment. The City Council establishes fees each year after receiving a recommendation from the APrC. The fee schedule was increased 3% from 2012 to 2013 to offset increased operating expenses. The proposed 2014 fees remain the same as 2013. Year 20102011201220132014 % change from previous year 3%2%0%3%0% Fees and charges for the Eagan Community Center, Civic Arena and Cascade Bay were previously approved by the City Council as part of the 2014 Budget process. These items are provided to the APrC for information only. DISCUSSION Following review and discussion of the 2014 fees and charges staff suggests consideration of the following:  Require a $150 damage deposit for all athletic facility users. This would create consistency with damage deposits as it has been a requirement for park facility users. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend to the City Council approval of the 2014 fee schedule as proposed. 2. Recommend to the City Council approval of the 2014 fee schedule as amended. 3. Other. MEMO Date: July 9, 2013 Agenda Item: IX.D 2014 Fees and Charges Action: X Information: X Attachments: 2014 Proposed Fee Schedule ITEM OVERVIEW: Consideration of 2014 fees and charges. Advisory Parks Commission July 15, 2013 Page 28 Resident Non-Resident Resident Non-Resident Resident Non-Resident Adult League Protest /Appeal Fee Fee charged to team choosing to protest rule or eligibility 56$ 56$ 58$ 58$ 58$ 58$ Fee charged to team choosing to appeal suspension/expulsion 56$ 56$ 58$ 58$ 58$ 58$ Athletic Field/Facility Maintenance Fees Unless obviously known, the user will be considered non-resident. Proof of residency of 75% or better will qualify for resident rate. Youth Traveling Teams - Eagan & Eastview Athletic Associations o Soccer – per team 102$ NA 106$ NA 106$ NA o Lacrosse – per team NA NA 50$ NA 50$ NA o Football – per team 35$ NA 37$ NA 37$ NA o Baseball/Softball – per team practice fee for season 26$ NA 27$ NA 27$ NA o Baseball/Softball – per game fee 15$ NA 16$ NA 16$ NA Adults o Practice - exclusive use of field, no set-up per hour 10$ 20$ 11$ 22$ 11$ 22$ o Up to 9 games per team 257$ 524$ 265$ 530$ 265$ 530$ o More than 9 games, fee for each additional game > 9 36$ 72$ 38$ 76$ 38$ 76$ Tournaments - per field/day or single games o Youth 58$ 116$ 60$ 120$ 60$ 120$ o Adult 82$ 164$ 85$ 170$ 85$ 170$ Lights o Northview per hour (includes all 4 fields)58$ 58$ 60$ 60$ 60$ 60$ o Goat Hill per field per hour 31$ 31$ 32$ 32$ 32$ 32$ o Clearwater per field per hour 31$ 31$ 32$ 32$ 32$ 32$ Restroom Building cleaning per full day use only 77$ 77$ 80$ 80$ 80$ 80$ Lexington-Diffley Building per full day use only 50$ 50$ 52$ 52$ 52$ 52$ Specialty field set-up charge to be determined on a case-by-case basis. This cost would be in addition to the field use permit cost. Band Shell at Central Park Band Shell Only - per hour 77$ 96$ 61$ 76$ 61$ 76$ Band Shell with Sound System (includes staff) - per hour 122$ 153$ 126$ 158$ 126$ 158$ Wedding Ceremonies - per hour 59$ 74$ 61$ 76$ 61$ 76$ Wedding Ceremonies with Oaks rental - per hour 51$ 51$ 53$ 66$ 53$ 66$ Wedding Ceremonies with Sound System (includes staff) - per hour 102$ 128$ 106$ 133$ 106$ 133$ Canoe Storage from May 1 – October 31 44$ 55$ 46$ 58$ 46$ 58$ Central Park Festival Grounds: Ellipse only – one day event 154$ 193$ 159$ 199$ 159$ 199$ Designated Green Space within a Park 53$ 106$ 55$ 110$ 55$ 110$ Dunk Tank Fill in City Park - filled by Parks staff (doesn’t include dunk tank) Weekdays - Monday - Friday from 7 am - 3:30 pm 102$ 102$ 106$ 106$ 106$ 106$ Weekends/Evenings after 3:30 pm 179$ 179$ 185$ 185$ 185$ 185$ Holz Farm Rentals from June – August per day Group size limited to 80 (includes staff)252$ 315$ 260$ 325$ 260$ 325$ Moonshine Park, 1317 Jurdy Road Upstairs – retreat/meeting space All day rental - kitchen included 141$ 176$ 146$ 183$ 146$ 183$ 6 hour time slot - kitchen included 95$ 119$ 98$ 123$ 98$ 123$ Monday - Friday - per hour with 2 hour minimum 23$ 27$ 23$ 27$ Downstairs – activity space All day rental 47$ 59$ 49$ 61$ 49$ 61$ 6 hour time slot 33$ 41$ 34$ 43$ 34$ 43$ Outdoor Hockey Rinks per hour With or Without Ice & Lights 19$ 24$ 20$ 25$ 20$ 25$ With or Without Ice & No Lights 7$ 9$ 8$ 10$ 8$ 10$ Park Shelter Buildings All day rental from 10 am – 10 pm 141$ 176$ 146$ 183$ 146$ 183$ Half-day rental from 10 am – 4 pm or 5 pm –10 pm 95$ 119$ 98$ 123$ 98$ 123$ Pavilions All day rental from 10 am – 10 pm 141$ 176$ 146$ 183$ 146$ 183$ Half-day rental from 10 am – 4 pm or 5 pm –10 pm 95$ 119$ 98$ 123$ 98$ 123$ Kitchen use 47$ 59$ 49$ 61$ 49$ 61$ Sand Volleyball Courts per court per hour 5$ 6$ 6$ 8$ 6$ 8$ Special Events Closing trail & posting signs 51$ 102$ 53$ 66$ 53$ 66$ Sun Shelters All day rental from 10 am – 10 pm 55$ 69$ 57$ 71$ 57$ 71$ Half-day rental from 10 am – 4 pm or 5 pm –10 pm 37$ 46$ 39$ 49$ 39$ 49$ Tennis Courts per court per hour 5$ 6$ 6$ 8$ 6$ 8$ Trapp Farm Tubing Hill Daily per person 3.00$ 3.00$ 3.00$ 3.00$ 3.00$ 3.00$ Reservations for groups of 20-80 per person 5.25$ 6.25$ 5.50$ 6.50$ 5.50$ 6.50$ Use of parks for large groups and/or charity walks/runs/rides Groups using a substantial portion of park grounds or trail. Activities allowed only if not in conflict with existing City programs/services 63$ 79$ 65$ 81$ 65$ 81$ Vendor Permit 27$ 34$ 28$ 35$ 28$ 35$ 2014 FEE SCHEDULE Eagan Parks & Recreation The following athletic and park facility rental fees are subject to 7.125% State sales tax and require a $150.00 damage deposit payable at the time of reservation. Sales tax is included in the proposed 2014 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan shelter buildings, pavilions and sun shelters free of charge, although a damage deposit is required. Athletic & Park Facility Fees 2012 2013 2014 Proposed Advisory Parks Commission July 15, 2013 Page 29 Resident Non-Resident Resident Non-Resident Resident Non-Resident Eagan Room - per hour with 2 hour minimum 23$ 27$ 23$ 29$ Kitchen Use 20$ 20$ 20$ 20$ Equipment Non-residents may rent this equipment only for use in City of Eagan parks.Resident Non-Resident Resident Non-Resident Resident Non-Resident Chuckwagon grill per day (requires a 2” ball hitch for towing)46$ 58$ 48$ 60$ 48$ 60$ Extra picnic tables per table with a maximum of 6 18$ 23$ 19$ 24$ 19$ 24$ Resident Non-Resident Resident Non-Resident Resident Non-Resident Daily Admission Guests over 42" Guests over 42" after 4 pm Guests under 42" Guests under 42" after 4 pm Seniors 62 and older Seniors 62 and older after 4 pm Under 18 months Season Passes Includes Golf Includes Golf First family member, all ages 60.00$ 70.00$ 60.00$ 70.00$ 60.00$ 70.00$ Additional family members 50.00$ 65.00$ 50.00$ 65.00$ 50.00$ 65.00$ Additional family members under 42"36.00$ 46.00$ 36.00$ 46.00$ 36.00$ 46.00$ Seniors 62 and older 36.00$ 46.00$ 36.00$ 46.00$ 36.00$ 46.00$ Under 18 months Free Free Free Free Free Free Captain's Course, per 9 holes 9 holes 2.00$ 2.00$ 2.00$ 2.00$ 2.00$ 2.00$ Unlimited daily use with pool admission 4.00$ 4.00$ 4.00$ 4.00$ 4.00$ 4.00$ Birthday Parties Pool 150.00$ 150.00$ 150.00$ 150.00$ 150.00$ 150.00$ Additional guest 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ Golfing 120.00$ 120.00$ 120.00$ 120.00$ 120.00$ 120.00$ Additional guest 12.00$ 12.00$ 12.00$ 12.00$ 12.00$ 12.00$ Groups per person 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ Private Rental per hour, minimum of 2 hours 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ Resident Non-Resident Resident Non-Resident Resident Non-Resident Civic Arena Rentals per hour Prime Rate 185.00$ 185.00$ 195.00$ 195.00$ TBD TBD Eagan & Eastview Association 185.00$ 185.00$ 195.00$ 195.00$ TBD TBD High School 190.00$ NA 200.00$ NA TBD TBD Non-Prime 130.00$ 130.00$ 130.00$ 130.00$ TBD TBD Off-Peak 115.00$ 115.00$ 115.00$ 115.00$ TBD TBD Dry Floor 45.00$ 45.00$ 45.00$ 45.00$ TBD TBD Indoor Turf - full field 80.00$ 80.00$ 80.00$ 80.00$ TBD TBD Indoor Turf - half field 45.00$ 45.00$ 45.00$ 45.00$ TBD TBD Indoor Turf - less than 24 hours notice 90.00$ 90.00$ 90.00$ 90.00$ TBD TBD Civic Arena Mezzanine Hourly - 1 hour minimum 27.00$ 33.00$ 27.00$ 33.00$ Hourly with outside F&B 60.00$ 67.00$ 60.00$ 67.00$ Daily - 8 hours NA NA NA NA Each additional hour NA NA NA NA Clean up fee for outside food and beverage NA NA NA NA Training Center Prime Rate per hour - Oct. 1 - Mar. 1, M-F from 5-9 pm, Sat/Sun 8 am - 9 pm 24.00$ 24.00$ 27.00$ 27.00$ 27.00$ 27.00$ Non-Prime Rate per hour 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ Birthday Parties Gold 150.00$ 150.00$ 150.00$ 150.00$ 150.00$ 150.00$ Additional guest 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ 15.00$ Silver 120.00$ 120.00$ 120.00$ 120.00$ 120.00$ 120.00$ Additional guest 12.00$ 12.00$ 12.00$ 12.00$ 12.00$ 12.00$ Bronze 90.00$ 90.00$ 90.00$ 90.00$ 90.00$ 90.00$ Additional guest 9.00$ 9.00$ 9.00$ 9.00$ 9.00$ 9.00$ Community Center Non-Res./Prime Non-Prime Prime Non-Prime For Profit (Apr-Nov)(Dec-Mar)(Apr-Nov)(Dec-Mar) The Oaks (350 capacity) Sunday - Thursday 8 am - 11 pm 850.00$ 850.00$ 850.00$ 850.00$ 8 am - Noon 340.00$ 340.00$ 340.00$ 340.00$ 1 - 5 pm 340.00$ 340.00$ 340.00$ 340.00$ 6 - 11 pm 425.00$ 425.00$ 425.00$ 425.00$ Friday Full Day 1,190.00$ 850.00$ 1,190.00$ 850.00$ Saturday Full Day 1,545.00$ 1,190.00$ 1,545.00$ 1,190.00$ 1,490.00$ 850.00$ 300.00$ 300.00$ 400.00$ 1,150.00$ 2012 2013 2014 Deposits are required for all rentals.Resident Free Free Free Civic Arena 10/01/11 - 09/30/12 10/01/12 - 09/30/13 8.00$ 8.00$ 8.00$ 6.00$ 6.00$ 6.00$ 8.00$ 8.00$ 8.00$ 6.00$ 6.00$ 6.00$ 10.00$ 10.00$ 10.00$ 8.00$ 8.00$ 8.00$ 2012 2013 2014 Proposed Cascade Bay 2012 2013 2014 Eagan Room 2012 2013 2014 Proposed Varied Varied Advisory Parks Commission July 15, 2013 Page 30 Community Center Continued Non-Res./Prime Non-Prime Prime Non-Prime For Profit (Apr-Nov)(Dec-Mar)(Apr-Nov)(Dec-Mar)North, South or Central Oaks (110 capacity per room) Sunday - Thursday 8 am - 11 pm 450.00$ 450.00$ 450.00$ 450.00$ 8 am - Noon 160.00$ 160.00$ 160.00$ 160.00$ 1 - 5 pm 160.00$ 160.00$ 160.00$ 160.00$ 6 - 11 pm 190.00$ 190.00$ 190.00$ 190.00$ North, South or Central Oaks (2 Oaks combined) Sunday - Thursday 8 am - 11 pm 725.00$ 725.00$ 725.00$ 725.00$ 8 am - Noon 290.00$ 290.00$ 290.00$ 290.00$ 1 - 5 pm 290.00$ 290.00$ 290.00$ 290.00$ 6 - 11 pm 350.00$ 350.00$ 350.00$ 350.00$ Non-Res./Non-Res./Non-Res./ For Profit For Profit For Profit Sunday - Saturday (2 hour minimum)17.00$ 19.00$ 17.00$ 19.00$ Reduced (with 8 hour banquet rental)17.00$ 19.00$ 14.00$ 14.00$ 14.00$ 14.00$ Daily Max 14.00$ 14.00$ 150.00$ 150.00$ 150.00$ 150.00$ North, Central or South Meeting Rooms Combined per hour Sunday - Saturday (2 hour minimum)44.00$ 52.00$ 40.00$ 44.00$ 40.00$ 44.00$ Reduced (with 8 hour banquet rental)38.00$ 38.00$ 32.00$ 32.00$ 32.00$ 32.00$ Maximum per day 200.00$ 240.00$ 240.00$ 265.00$ 240.00$ 265.00$ Max per day - Reduced (with 8 hour banquet rental)175.00$ 175.00$ 200.00$ 200.00$ 200.00$ 200.00$ The Board Room per hour (35 capacity) Sunday - Saturday (2 hour minimum)22.00$ 26.00$ 23.00$ 27.00$ 23.00$ 27.00$ Reduced (with 8 hour banquet rental)18.00$ 18.00$ 19.00$ 19.00$ 19.00$ 19.00$ Max per day - Reduced (with 8 hour banquet rental)225.00$ 225.00$ 225.00$ 225.00$ The Lone Oak Room/Oasis/Performance Studio per hour Full Lone Oak Room/Oasis/Performance Studio (2 hour minimum)50.00$ 55.00$ 52.00$ 56.00$ 52.00$ 56.00$ Reduced Full Room (with 8 hour banquet rental)35.00$ 35.00$ 37.00$ 37.00$ 37.00$ 37.00$ Daily Max Full Room 450.00$ 450.00$ 450.00$ 450.00$ 450.00$ 450.00$ Half Lone Oak Room (2 hour minimum)30.00$ 33.00$ 32.00$ 35.00$ 32.00$ 35.00$ Reduced Half Lone Oak Room (with 8 hour banquet rental)20.00$ 20.00$ 22.00$ 22.00$ 22.00$ 22.00$ Daily Max Half Lone Oak Room 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ 250.00$ Kid's Kare per hour 20.00$ 22.00$ 20.00$ 22.00$ 20.00$ 22.00$ Non-Res./Prime Non-Prime Prime Non-Prime For Profit (Sept.-Mar)(Apr-Aug)(Sept.-Mar)(Apr-Aug) Parks & Recreation Full Court 25.00$ NA 27.00$ 20.00$ 27.00$ 20.00$ Parks & Recreation Half Court 12.50$ NA 13.50$ 10.00$ 13.50$ 10.00$ Athletic Association Full Court 32.00$ NA 34.00$ 25.00$ 34.00$ 25.00$ Athletic Association Half Court 16.00$ NA 17.00$ 12.00$ 17.00$ 12.00$ Private - Full Court 58.00$ 58.00$ 60.00$ 45.00$ 60.00$ 45.00$ Reduced Full Court (with 8 hour banquet rental)50.00$ 45.00$ 50.00$ 45.00$ Daily Max Full Court 400.00$ 300.00$ 400.00$ 300.00$ Private - Half Court 32.00$ 32.00$ 35.00$ 23.00$ 35.00$ 23.00$ Reduced Half Court (with 8 hour banquet rental)30.00$ 23.00$ 30.00$ 23.00$ Daily Max Half Court 250.00$ 150.00$ 250.00$ 150.00$ Non-Res./Non-Res./Non-Res./ For Profit For Profit For Profit Per Hour 58.00$ 60.00$ 65.00$ 75.00$ 65.00$ 75.00$ Reduced (with 8 hour banquet rental)50.00$ 50.00$ 55.00$ 55.00$ 55.00$ 55.00$ Daily Max 475.00$ 475.00$ 475.00$ 475.00$ Fitness Membership Membership enrollment fee - 1st family member (moving to administrative fee) Membership enrollment fee - each additional family member (administrative fee) Monthly fee - Resident/Corporate - 1st family member Monthly fee - Resident/Corporate - each additional Monthly fee - Non-resident - 1st family member Monthly fee - Non-resident - each additional Daily admission to Fitness Center Report Processing Fee Fitness Attendance Activity report Open Gym Fees Adult Open - Resident Adult Open - Non-resident Youth Open Preschool Open (includes limited Blast use) Blast Fees Daily admission 5.00$ After 5 pm 2.50$ 10 Visit Punch Card (residents only)40.00$ Private Rental 125.00$ 150.00$ 100.00$ 100.00$ 100.00$ 100.00$ Private Rental (with 8 hour banquet room rental) Birthday Parties Rocketship Additional guest Moonbuggy Additional guest Color Copies per page 1.00$ 1.00$ 75.00$ Each additional child 8.00$ 5.00$ 125.00$ Friday-Sunday 125.00$ 12.50$ Monday-Thurs 100.00$ 100.00$ 100.00$ 100.00$ 5.00$ 5.00$ 2.50$ 2.50$ 40.00$ 40.00$ 3.00$ 3.00$ 3.00$ NA 3.00$ 3.00$ 3.00$ 3.00$ 3.00$ 6.00$ 3.00$ 3.00$ 30.00$ 30.00$ 30.00$ 40.00$ 40.00$ 40.00$ 40.00$ 10.00$ 10.00$ 30.00$ 30.00$ 30.00$ 40.00$ 40.00$ 40.00$ 25.00$ 25.00$ 25.00$ 35.00$ 35.00$ 35.00$ Gazebo Resident Resident Resident 25.00$ 25.00$ 25.00$ North, Central or South Meeting Rooms per hour (20 capacity per room)Resident Resident Resident North, Central or South Gym per hour Resident 775.00$ 285.00$ 285.00$ 370.00$ 400.00$ 155.00$ 155.00$ 185.00$ 2012 2013 2014 Deposits are required for all rentals.Resident Advisory Parks Commission July 15, 2013 Page 31 AGENDA ITEM: IX.E - APrC Work Plan and Goals recommended for 2013-2014: In addition to reviewing development proposals and recommending projects for the Parks Capital Improvement Plan budget, the APrC would like to work on the following initiatives: 1. Finish construction of new park at the Nicols Ridge/Cedar Grove three-acre site area to meet the needs of the surrounding community and, in conjunction with the Eagan Historical Society, recommend a name for the park to the City Council. 2. Recommend initiatives to the City of Eagan and its constituents for an active living infrastructure. Conduct a joint meeting with the Energy and Environment Advisory Commission to discuss the following: a. Identify where the Complete Streets initiative might be implemented. b. Enhanced walking and biking routes c. Trail gaps – fill in where needed d. Safe route to school initiative e. Coordination with Dakota Trails and Greenway Development 3. Recommend initiatives to the City of Eagan and its constituents for an active living policies and programs that encourage activity following the concepts of the Healthy Eating and Active Living resolution passed by the City Council in 2012. 4. Recommend initiates to the City of Eagan and its constituents for future recreation programs and facilities to meet the following objectives: a. Meeting our projected demographics and changing resident needs b. Promotion of healthy/active living c. Partnering and coordinating with other recreation service providers to maximize service mix d. Researching interest, need and feasibility of additional facilities 5. Complete an Art Vision process that includes recommended guidelines for cultivating and installing public art in Eagan. Advisory Parks Commission July 15, 2013 Page 32 Advisory Parks Commission July 15, 2013 Page 33