Item IV 8-13-13 CC Packet - 2 Items Work Plan & CIP (2)Agenda Memo
August 13, 2013 City Council Workshop
IV. 2013-2014 Advisory Parks and Recreation Commission (APrC) Work Plan and Goals
ACTION TO BE CONSIDERED:
To provide feedback and direction to the Advisory Parks and Recreation Commission regarding
their 2013-2014 Work Plan and Goals.
FACTS:
The Advisory Parks Commission has been working to develop a comprehensive work plan
that they could focus on for the years 2013-2104.
At their July 15, 2013 workshop the APrC finalized and adopted their proposed work plan to
present to the City Council for review and direction.
The Advisory Parks and Recreation Commission is proposing the following work plan and
goals for 2013-14, in addition to reviewing development proposals and recommending projects
for the Parks Capital Improvement Plan budget:
1. Finish construction of new park at the Nicols Ridge/Cedar Grove three-acre site area to meet
the needs of the surrounding community and, in conjunction with the Eagan Historical
Society, recommend a name for the park to the City Council.
2. Recommend initiatives to the City of Eagan and its constituents for an active living
infrastructure. Conduct a joint meeting with the Energy and Environment Advisory
Commission to discuss the following:
a. Identify where the Complete Streets initiative might be implemented.
b. Enhanced walking and biking routes
c. Trail gaps – fill in where needed
d. Safe route to school initiative
e. Coordination with Dakota Trails and Greenway Development
3. Recommend initiatives to the City of Eagan and its constituents for an active living policies
and programs that encourage activity following the concepts of the Healthy Eating and
Active Living resolution passed by the City Council in 2012.
4. Recommend initiates to the City of Eagan and its constituents for future recreation programs
and facilities to meet the following objectives:
a. Meeting our projected demographics and changing resident needs
b. Promotion of healthy/active living
c. Partnering and coordinating with other recreation service providers to maximize
service mix
d. Researching interest, need and feasibility of additional facilities
5. Complete an Art Vision process that includes recommended guidelines for cultivating and
installing public art in Eagan.
ATTACHMENTS:
None
Agenda Memo
August 13, 2013 City Council
IV. APPROVE the 2014 Parks and Recreation Capital Improvements Program
ACTION TO BE CONSIDERED:
To approve the 2014 Parks and Recreation Department CIP for park improvements.
FACTS:
The Advisory Parks Commission (APrC) has prepared an updated CIP for the years 2014 –
2014. The CIP is consistent with the goals of the 20/20 Vision Plan and existing master plans.
At their meeting on July 15, 2013, the APrC took formal action to recommend specific approval
of the 2014 CIP projects with years 2014 – 2017 considered as preliminary and subject to
change.
Funding for the CIP has historically come from the Park Site Fund (PSF), which is primarily
money collected from developments at the time of platting in lieu of land dedication. Starting
with the 2012 budget the City Council designated a $400,000 annual allocation to fund what is
now called the Park Systems Development and Renewal and Replacement Fund .
2014 CIP Projects:
1. Lexington-Diffley Fields, Scoreboard Improvements
The site is host to large tournaments throughout the year. Est. Cost = $80,000
Replace 3 existing scoreboards and install 3 new scoreboards
with boards that utilize low energy, LED wireless technology.
2. Holz Farm Phase III, Demo of Cliff Road House
Demolition of the Cliff Road house and garage, and restoration Est. Cost = $40,000
to a natural condition consistent with the overall site master plan.
Currently rented as a residence.
3. Moonshine Park Development Plan
Development of a master plan for the recently acquired property Est. Cost=$30,000
contiguous with the existing retreat site, preparation of
construction specifications as necessary.
4. Quarry Park Improvements
Modifications to the park as made necessary by the extension Est. Cost=$25,000
of Quarry Road through the southern portion of the park.
5. Thresher Fields Drainage System
Installation of a sub-surface drainage system to help alleviate Est. Cost=$95,000
water issues on the heavily used soccer fields.
6. Thresher Fields Parking Expansion
Development of a designated parking area and access path Est. Cost=$85,000
for the OLDA, to include handicapped parking.
7. Dugout Roof Upgrades @ sites TBD
Replacement of tarp style covers with metal roofs on Est. Cost=$40,000
tournament fields.
8. Playground Installation @ sites TBD
Continuation of the ongoing program of playground Est. Cost=$75,000
replacement. Playgrounds are replaced on a rotational basis
or as determined by inspections. Determinations are generally
made in the spring.
9. Small Projects @ site TBD
Continuation of funding for special needs, partnerships and Est. Cost=$30,000
small unanticipated projects that becomes necessary during
the course of the year.
Est. 2014 Total = $500,000
ATTACHMENTS:
2014 capital improvement projects detail on page ____.
2014-2017 capital improvement projects detail on pages ____to____.
2014 CIP Project Summary
Lexington-Diffley Fields, Scoreboard Improvements; The site is host to large
tournaments throughout the year. Replace 3 existing scoreboards and install 3 new
scoreboards with boards that utilize low energy, LED wireless technology.
Holz Farm Phase III, Demo of Cliff Road House; Demolition of the Cliff Road house
and garage, and restoration to a natural condition consistent with the overall site master
plan. Currently rented as a residence.
Moonshine Park Development Plan; Development of a master plan for the recently
acquired property contiguous with the existing retreat site, preparation of construction
specifications as necessary.
Quarry Park Improvements; Modifications to the park as made necessary by the
extension of Quarry Road through the southern portion of the park.
Thresher Fields Drainage System; Installation of a sub-surface drainage system to help
alleviate water issues on the heavily used soccer fields.
Thresher Fields Parking Expansion; Development of a designated parking area and
access path for the OLDA, to include handicapped parking.
Dugout Roof Upgrades @ sites TBD; Replacement of tarp style covers with metal roofs
on tournament fields.
Playground Installation @ sites TBD; Continuation of the ongoing program of
playground replacement. Playgrounds are replaced on a rotational basis or as determined
by inspections. Determinations are generally made in the spring.
Small Projects @ site TBD; Continuation of funding for special needs, partnerships and
small unanticipated projects that becomes necessary during the course of the year.
Category/Location Estimated Cost Potential Funding
Park Development
1. Festival Grounds Phase II $100,000 PSF/G
2. Rahn Park South $150,000 PSF/G
3. Cedar Grove Phase II $100,000 PSF/P
4. Holz Farm Park Phase III $150,000 PSF/G
5. Section 16 Federal Drive $300,000 PSF/G
Subtotal $800,000
Park Improvements
1. Rahn Court Construction $150,000 PSF
2. Building Upgrades $450,000 PSF
3. Pickleball Courts $100,000 PSF/G
4. Wandering Walk Trail $100,000 PSF/G
5. Bur Oaks Trail Paving $100,000 PSF/G
6. Civic Arena Turf $100,000 PSF/G
Subtotal $1,000,000
Athletic Lighting
1. Lexington Diffley 1 - 6 $500,000 PSF
2. Northview 5 - 8 $250,000 PSF
3. Thresher Soccer $200,000 PSF
4. Ohmann Soccer $200,000 PSF
5. Hockey Rink Upgrades $150,000 PSF
Subtotal $1,300,000
Master Plans
1. Rahn South $50,000 PSF
2. Federal Drive $50,000 PSF
Subtotal $100,000
PSF = Park Site Fund
Total All $3,200,000 P = Potential Partnership
G:/Budget/CIP 2014-2018/ P & R G = Grant
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2014 - 2018
Year - 2014
Location Project Description Estimated Cost Funding
Lexington Diffley Fields Scoreboard Upgrade $80,000 PSF
Holz Farm Park
Master Plan Phase III
Cliff Rd House Demolition $40,000 PSF
Moonshine Park Development Plan and Specs $30,000 PSF
Quarry Park Site Improvements $25,000 PSF
Thresher Fields Field Drainage System (2)$95,000 PSF
Thresher Fields Parking Improvements $85,000 PSF
Tournament Fields Dugout Roof Upgrades $40,000 PSF
TBD Playground Upgrades (2)$75,000 PSF
TBD Small Projects $30,000 PSF
$500,000 2014 Beginning Balance = $938,700
Estimated Revenues (+)
Dedication $50,000
Levy $400,000
Total $1,388,700
Projects (-)$500,000.00
Estimated 2015 Balance $888,700.00
PSF = Park Site Fund
P = Potential Partnership
G = Grant
Subtotals
G:/Budget/CIP 2014-2018/ P & R
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2014 - 2018
Estimated Balances
BALANCE - Jan 1, 2014 = $938,700
Year - 2015
Location Project Description Estimated Cost Funding
Thresher Fields Field Drainage System (2)$80,000 PSF
Northview Park Field Drainage System (2)$80,000 PSF
Moonshine Park Park Development Phase II $250,000 PSF
Rahn Park Scoreboard Installation $20,000 PSF
TBD Playground Upgrades (2)$75,000 PSF
TBD Small Projects $35,000 PSF
$540,000 2015 Beginning Balance = $888,700
Estimated Revenues (+)
Dedication $50,000
Levy $400,000
Total $1,338,700
Projects (-)$540,000.00
Estimated 2016 Balance $798,700.00
PSF = Park Site Fund
P = Potential Partnership
G = Grant
Subtotals
G:/Budget/CIP 2014-2018/ P & R
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2014 - 2018
Estimated Balances
BALANCE - Jan 1, 2015 = $888,700
Year - 2016
Location Project Description Estimated Cost Funding
Civic Arena Field Turf Upgrade $100,000 PSF
Trapp Farm Park Pavilion Replacement $250,000 PSF
Northview Park Tennis Court Lights $80,000 PSF
TBD Playground Upgrades (2)$75,000 PSF
TBD Small Projects $35,000 PSF
$540,000 2015 Beginning Balance = $798,700
Estimated Revenues (+)
Dedication $50,000
Levy $400,000
Total $1,248,700
Projects (-)$540,000.00
Estimated 2017 Balance $708,700.00
PSF = Park Site Fund
P = Potential Partnership
G = Grant
Subtotals
G:/Budget/CIP 2014-2018/ P & R
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2014 - 2018
Estimated Balances
BALANCE - Jan 1, 2016 = $798,700
Year - 2017
Location Project Description Estimated Cost Funding
Thomas Lake Park Trail Lighting Upgrade $70,000 PSF
Bridle Ridge Park Building Renovation $150,000 PSF
Goat Hill Park Building Renovation $150,000 PSF
TBD Playground Upgrades (2)$75,000 PSF
TBD Small Projects $35,000 PSF
$480,000 2015 Beginning Balance = $708,700
Estimated Revenues (+)
Dedication $50,000
Levy $400,000
Total $1,158,700
Projects (-)$480,000.00
Estimated 2018 Balance $678,700.00
PSF = Park Site Fund
P = Potential Partnership
G = Grant
Subtotals
G:/Budget/CIP 2014-2018/ P & R
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2014 - 2018
Estimated Balances
BALANCE - Jan 1, 2017 = $708,700
Year - 2018
Location Project Description Estimated Cost Funding
Cascade Bay Deck Upgrade $30,000 PSF
Rahn Park Building Renovation $150,000 PSF
Thomas Lake Park Pavilion Upgrade $150,000 PSF
TBD Playground Upgrade (2)$75,000 PSF
TBD Small Projects $35,000 PSF
$440,000 2013 Beginning Balance = $678,700
Estimated Revenues (+)
Dedication $50,000
Levy $400,000
Total $1,128,700
Projects (-)$440,000.00
Estimated 2019 Balance $688,700.00
PSF = Park Site Fund
P = Potential Partnership
G = Grant
Subtotals
G:/Budget/CIP 2014-2018/ P & R
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2014 - 2018
Estimated Balances
BALANCE - Jan 1, 2018 = $678,700