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03/04/2014 - City Council Regular
AGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING MARCH 4, 2014 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE 3 11. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) Ll A. APPROVE MINUTES 3B. PERSONNEL ITEMS C. APPROVE Check Registers lq D. APPROVE Temporary On -Sale Liquor License for Twin Cities Goodtime Softball League on May 24 and 25, 2014 to O E. APPROVE Consultant pool for Property Maintenance Services ,3D F. REQUEST Municipal State Aid Designation ay G. DESIGNATE Comanche Road (west of Plant Road) a Minimum Maintenance Roadway §7 H. APPROVE Appointment of Eagan -Inver Grove Heights WMO Managers —I. APPROVE Contract with Geographic Technologies for GIS Consulting Services 30 J. APPROVE Resolution providing for Workers' Compensation Coverage for Elected Officials �K. APPROVE 2013 and 2014 Budget Adjustments "56 L. ACKNOWLEDGE Completion and Authorize City Maintenance of Project 07 -B (Whispering Woods 14th Addition) 5(p M. APPROVE Contract 14 -11, Sanitary Sewer Improvements, Inflow and Infiltration mitigation, Part 1 N. APPROVE Contract 14 -12, Sanitary Sewer Improvements, Inflow and Infiltration mitigation, Part 2 O. APPROVE a Resolution to accept a cash donation for purchase of portable sound system from Honeywell & Dakota Electric LI5 P. APPROVE an agreement with Metro Volleyball Officials for officiating services for Parks & Recreation Adult Volleyball Leagues '4 Q. APPROVE an agreement with Baser PL Umpires for officiating services for Parks & Recreation Adult Softball Leagues J 1 R. APPROVE an agreement with Forecast Public Art to establish an Arts and Culture Master Plan Guide for the City of Eagan 51 S. APPROVE Change Order No. 4, City Contract No.13 -05, Cedar Grove Parking Garage V. PUBLIC HEARINGS _!Z_A. CERTIFY Delinquent Utility Bills 1101 B. CERTIFY Delinquent Mowing, Noxious Weeds, and Refuse Removal Bills P) I C. CERTIFY Delinquent False Alarm Bills VI. OLD BUSINESS 95 A. ORDINANCE AMENDMENT – An Ordinance Amendment to City Code Chapter 10 regarding the use of coal tar sealants B. PLANNED DEVELOPMENT AMENDMENT - Town Centre Shoppes / MFC Properties, Bruce Miller - A Planned Development Amendment to allow a drive - through facility located at 3450 Denmark Avenue - TO BE CONTINUED TO A FUTURE DATE AT REQUEST OF APPLICANT VII. NEW BUSINESS Bq_A. CONDITIONAL USE PERMIT – Prowire Addition / Rocky Ranch - a Conditional Use Permit to allow minor auto repair located at 4101 Nicols Road D—OB. REZONING, FINAL PLANNED DEVELOPMENT – Jensen's Supper Club / Doran Jensen - A Rezoning from CGD, Cedar Grove District to PD, Planned Development District and a Final Planned Development to expand the building and parking and add outdoor patio dining located at 3840 Rahn Road C. COMPREHENSIVE GUIDE PLAN AMENDMENT – City Vue Commons / Interstate Partners - A Comprehensive Guide Plan Amendment of 9.8 acres from O /S, Office Service to MU, Mixed Use located at 1200 & 1211 Yankee Doodle Road, Town Centre Drive VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no EDA items scheduled for consideration at this time) X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT City of Eap Mu TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: FEBRUARY 28, 2014 SUBJECT: AGENDA INFORMATION FOR MARCH 4, 2014 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the March 4, 2014 City Council agenda, the following items are in order for consideration. k, Agenda Information Memo March 4, 2014 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. APPROVE MINUTES ACTION TO BE CONSIDERED: To approve the minutes of February 11, 2014 Special City Council meeting and February 18, 2014 regular City Council meeting as presented or modified. ATTACHMENTS (2): CA -1 February 11, 2014 minutes - �0,r& S CA -2 February 18, 2014 minutes ti MINUTES SPECIAL CITY COUNCIL MEETING FEBRUARY 11, 2014 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Councilmembers Bakken and Hansen. Councilmembers Fields and Tilley were absent. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Communications Coordinator Foote, Parks and Recreation Director Johnson, Public Works Director Matthys, Director of Community Development Hohenstein and City Planner Ridley. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Hansen moved, Councilmember Bakken seconded a motion to adopt the agenda as presented. Aye:3 Nay:0 VISITORS TO BE HEARD There were no visitors to be heard. OLD TOWN HALL CONSIDERATIONS City Administrator Osberg introduced the item noting on September 8, 2013, an arsonist set fire to the Old Town Hall building causing substantial damage. Since that time the building has been shrink wrapped to preserve the structure through the winter. Osberg noted the Finance Committee reviewed several options at a meeting on October 28, 2013. Per the committee recommendation and the Council's concurrence those recommendations have been explored further. Mary Ellen Voracek, Chair of the Eagan Historical Society and Bob Herskovitz of the Minnesota Historical Society gave a summary of their recommendations and were available for questions. Communications Coordinator Foote provided additional information. The Council discussed the Old Town Hall considerations and agreed they are not interested in having the Old Town Hall moved to the Eagan Community Center /Central Park area, or its history collection located there. The Council indicated they are not interested in much higher costs to rebuild the Old Town Hall with vintage 1914 materials compared to rebuilding with newer materials but meant to match what was there. After further discussion the Council gave direction to pursue proposals from architects seeking rough cost estimates and sketches of the following three options associated with relocating /reconstructing Old Town Hall: 1. Stand -alone building on the municipal campus with functional space (bathrooms, office space, air condition /heat, etc.). 2. Use of the former Fire Administration building in partnership with other arts /history /culture uses. Special City Council Minutes February 11, 2014 Page 2 3. Reconstruct Old Town Hall as a building addition (possible breezeway) utilizing amenities of City Hall (air condition /heat, bathrooms, etc.). LOW MAINTENANCE LANDSCAPING RECOMMENDATIONS OF THE ENERGY AND ENVIRONMENT COMMISSION City Administrator Osberg introduced the item and provided an overview of the expectations for dialogue between the Council, Commission members and staff. Director of Community Development Hohenstein thanked the Energy and Environmental Advisory Commission for their work on the landscape ordinance issues and for their recommendations and policy questions. Hohenstein noted the EEAC Landscape Ordinance Committee has performed research and has participated in meetings with City Staff and the City Attorney regarding the potential to expand the type and extent of vegetation other than turf grass that may be allowed in residential yards in addition to what is currently permitted in the City Code. At the Council's direction to present Commission recommendations, staff has worked with the Commission to define some overarching questions for consideration by the Council. Commission Chair Jeff LeClair indicated the focus of the Commission's recommendations has to do with water conservation and the reduction of emissions from lawn mowers and similar equipment. Chair LeClair and Commission member Amir Nadav presented examples of yards landscaped with materials other than turf grass. The Council discussed the low maintenance landscaping recommendations and policy questions. After further discussion, the Council was in agreement to continue with the current right of way permitting process for improvements other than turf grass in public rights of way and the zoning permitting process for construction of structures elsewhere on residential lots and to continue to use these as a means of educating the public and ensuring compliance with standards. The Council also stated that they will continue to rely on the City Attorney in matters of City Code construction and consistency. The Council members indicated they are open to up to 100% of a yard being material other than turf, provided it is installed in keeping with other permits and standards. The Council was in agreement to keep the standard for turf maintenance at 8" for turf grass and weeds and acknowledged that other plant materials may be allowed to be taller than that if they are maintained, and that a three foot turf transition strip should be maintained at property boundaries if the neighbor has mown turf as their yard material. Regarding the public right -of -way, the Council pointed out the public safety and public welfare reasons for preserving the additional level of review and control for the City as it pertains to rights of way. The Council noted that the City Code should define the legal parameters and the permitting process will improve the chances of successful changes in standards. They said the EEAC can educate and encourage the community to use new best practices through communications materials. The Council took a 10 minute break. SPERRY WATER TOWER DISCUSSION Public Works Director Matthys introduced the item noting staff is seeking direction from the Council regarding the disposition of the Sperry Tower Reservoir and accommodations of the existing and future telecommunications that are currently being served by the water tower. N Special City Council Minutes February 11, 2014 Page 3 Communications Director Garrison presented the results of the on -line survey that was created to solicit public input on the water tower. B.J. Battig, Risk and Homeland Security Manager for Dakota County, was available for questions. The Council discussed the Sperry Water Tower. After further discussion the Council was in agreement in the removal and replacement of the existing structure, and directed staff to move forward with a feasibility report and cost estimate on addressing the following factors: • Ensure capacity for current antennas • Provide room for future telecommunication services /antennas • Potential aesthetics options for the replacement tower • Minimize down time for current users FINDINGS OF THE CABLE NEEDS ASSESSMENT & NEXT STEPS Under the requirements of the Federal Communications Commission (FCC), municipalities must engage in a community needs assessment before negotiating a new cable franchise with a provider. This was done in November, 2013. Consultant Sue Buske of the Buske Group presented an overview of the preliminary findings and was available for questions. Communications Director Garrison and Attorney Grogan provided an update of the cable franchise renewal process and discussed the next steps in the renewal process and were available for questions The Council concurred they were satisfied with the status report. There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Bakken moved, Councilmember Hansen seconded a motion to adjourn at 8:30 p.m. Aye:3 Nay:0 Date Mayor City Clerk 11 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota FEBRUARY 18, 2014 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. A regular meeting of the Eagan City Council was held on Tuesday, February 18, 2014 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Director of Parks and Recreation Johnson, Director of Community Development Hohenstein, Director of Public Works Matthys, Police Chief McDonald, Fire Chief Scott and Executive Assistant Stevenson. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions or presentations to be heard. CONSENT AGENDA Councilmember Fields moved, Councilmember Hansen seconded a motion to approve the Consent Agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of February 3, 2014 City Council meeting as presented. B. Personnel Items 1. It was recommended to accept the resignation of Melissa Wind and authorize her replacement. 2. It was recommended to approve the City of Eagan City Council Tablet Policy. 3. It was recommended to approve the hiring of seasonal employees in Parks & Recreation. C. It was recommended to approve check registers dated January 31 and February 7, 2014. D. It was recommended to accept a grant from the Minnesota Department of Human Services to conduct tobacco compliance checks. E. It was recommended to authorize the preparation of a Request for Proposal (RFP) for Maintenance Services for the Cedar Grove Parking Garage and the adjacent area within the Cedar Grove Redevelopment District. F. It was recommended to approve the plans and specifications for Contract 14 -03 (City -Wide Street Overlays— Street Improvements) and authorize the advertisement for bid opening to be held at 10:30 a.m. on Thursday, March 27, 2014. G. It was recommended to approve the plans and specifications for Contract 14- 01(2014 Water Quality Storm Sewer Improvements) and authorize an advertisement for a bid opening to be held at 10:30 a.m. on Thursday, March 27, 2014. H. It was recommended to receive the petition to vacate a public drainage and utility easement r� City Council Meeting Minutes February 18, 2014 2 page on Outlot M, Stonehaven 6t" Addition, and schedule a public hearing to be held on March 18, 2014. I. It was recommended to approve plans and specifications for Contract 14 -08 (TH 55/ TH 149 Roadway Safety and Capacity Upgrade — Traffic Signal Material and Equipment) and authorize advertisement for a bid opening to be held at 10:30 a.m. on Thursday, March 13, 2014. J. It was recommended to approve a resolution requesting the Minnesota Department of Transportation to advance to the City of Eagan $4.0 million from the Municipal State Aid (MSA) Construction account. K. It was recommended to approve final payment for Contract 13 -16 (Inflow & Infiltration Mitigation, Part 1— City -Wide Sanitary Sewer Improvements) in the amount of $43,005.00 and accept the improvements for perpetual City maintenance subject to warranty provisions. L. It was recommended to receive bids for Contract No. 14 -10 (2014 City -wide Sewer Lining — Sanitary Sewer Improvements), award the contract to Insituform Technologies USA, Inc. for the Base Bid in the amount of $159,191.10 and authorize the Mayor and City Clerk to execute all related documents. M. It was recommended to approve the relocation of AccessEagan conduit prior to construction of the TH 55/149 Roadway Safety and Capacity Upgrade improvements; authorize the Mayor and City Clerk to execute all related documents, and authorize the addition of $20,000 to the 2014 AccessEagan operating budget to offset the relocation costs. N. It was recommended to approve the Multi -City Joint Powers Agreement for Street Maintenance Contractual Services and authorize the Mayor and City Clerk to execute all related documents. 0. It was recommended to approve Change Order No. 2 to Contract No. 13-01 (Cedar Grove Boulevard - Street and Utility Improvements) and authorize the Mayor and City Clerk to execute all related documents. P. It is recommended to approve a promotion to offer admission to F.A.N.tastic Saturdays at the Eagan Community Center on the first Saturday of each month, a promotion to offer free access to preschool open play on the first Tuesday of each month at the Eagan Community Center as well as a promotion at Cascade Bay on June 22, 2014 from 6:30 — 8:30 p.m. to celebrate military families by offering free admission to military families and a reduced admission of $2 to anyone else attending. Q. It was recommended to approve a Resolution to accept a Value Added Grant from the State of Minnesota Department of Agriculture in the amount of $2,500 and authorize the Mayor and City Clerk to sign all appropriate documents and authorize the necessary budget adjustment. R. It was recommended to approve an amendment to the on -sale liquor and Sunday liquor license issued to Cupcake, Inc. doing business as Cupcake /The Mason Jar, 1565 Cliff Road, Suite 1. S. Item was removed. T. It was recommended to adopt a resolution approving an Exempt Permit for the Eagan Resource Center to conduct a raffle on March 20, 2014 at St. John Neumann Church, 4030 Pilot Knob Road. U. It was recommended to approve on -sale liquor and Sunday liquor license for Saga Bar and Grill Corp. doing business as Saga Bar and Grill, 525 Diffley Road, Suite 2020. k City Council Meeting Minutes February 18, 2014 3 page PUBLIC HEARINGS WHISPERING WOODS, LOT 6, BLOCK 1, DRAINAGE & UTILITY EASEMENT VACATION City Administrator Osberg introduced the item noting the public hearing is for consideration of a public drainage and utility easement vacation. On December 31, 2013, City staff received a letter from Mark Bents to allow for the vacation on a single - family residential property. Osberg noted the purpose of the vacation is to reduce the size of the drainage and utility easement to allow for the future planned construction of a shed by the property owner. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the vacation of a portion of a public drainage and utility easement located on Lot 6, Block 1, Whispering Woods, and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 DAKOTA PATH, BLOCK 3, DRAINAGE & UTILITY EASEMENT VACATION City Administrator Osberg introduced the item noting the public hearing is for consideration of a vacation of public drainage and utility easements. With the recent platting of the Dakota Path development in 2013, drainage and utility easements were dedicated over a constructed storm water basin. Osberg noted the purpose of the vacation is to reduce the size of the drainage and utility easements on properties to accommodate the actual storm water management and maintenance purposes. Director of Public Works Matthys gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the vacation of public drainage and utility easements located on Lots 1, 2, 4, 5 and 6, Block 3, Dakota Path, and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 OLD BUSINESS There were no old business items to be heard. NEW BUSINESS There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE 0 City Council Meeting Minutes February 18, 2014 4 page There was no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:41 p.m. Aye: 4 Nay: 0 Date Mayor City Clerk Agenda Information Memo March 4, 2014 Eagan City Council Meeting CONSENT AGENDA B. PERSONNEL ITEMS Item 1. Personal Use of Equipment – Section 29 of the Personnel Policy ACTION TO BE CONSIDERED: Approve the policy changes and title to Section 29 of the City of Eagan Personal Policy from "Personal Use of Equipment" to be entitled "Personal Use of City Resources ". BACKGROUND: Staff reviews the Personnel Policy Manual on a regular basis to ensure its relevance to current operations and applicable laws that impact public employment. After reviewing the language in this policy, it was determined that a higher level of detail was needed to ensure understanding and compliance by City employees. FACTS: The revisions provide a higher level of detail as it relates to Personal Use of City Facilities, Temporary Storage of Personal Property on City premises, Disposal of Personal Property on City premises and Personal Use of City Equipment, Supplies and other Resources. ATTACHMENTS: (1) CB -1 Personal Use of Equipment Policy eO—cyS v ° G(o Item 2. Tuition Reimbursement Policy – Section 22 of the Personnel Policy ACTION TO BE CONSIDERED: Approve the policy language modification in section 24.1.1 - Application Process. FACTS: L a. An interview with the Department Director and Human Resources Manager is no longer required for approval into the tuition reimbursement program; however the Department Director may still request an interview with the applicant. ATTACHMENTS: (1) CB -2 Tuition Reimbursement Policy section 24.1.1 — eat M Item 3. Acknowledge the retirement/resignation of Cherryl Mesko ACTION TO BE CONSIDERED: Accept the resignation and retirement of Cherryl Mesko, Superintendent of Operations for the City of Eagan Parks & Recreation enterprises facilities. FACTS: ➢ Ms. Mesko began employment with the City of Eagan January 26, 1988. Her last day of work will be April 8, 2014. ➢ Through her many roles in the Parks & Recreation Department, as well as the community, Ms. Mesko has provided countless hours of community recreation to the families of Eagan. ➢ Ms. Mesko assisted in the opening of Cascade Bay, assisted with the addition to the Civic Arena, to include a second sheet of ice. She was also instrumental in the opening of the Eagan Community Center. ➢ Her project management skills have provided efficiency and cost saving in areas as varied as building maintenance to front line customer service, to geothermal heating projects, to new water slides. ➢ Ms. Mesko will be formally recognized at the City Council meeting on April 15, 2014. Item 4. Approve a new position of Assistant Director of Parks & Recreation ACTION TO BE CONSIDERED: Approve the next phase of the reorganization of the Parks & Recreation Department; to include approval to create the position of Assistant Director of Parks & Recreation. FACTS: ➢ Due to the retirement of the Operations Superintendent, the job description of Operations Superintendent will be phased out. ➢ The Parks & Recreation Department will re- allocate such duties to existing staff and through the creation of a new position entitled Assistant Director of Parks & Recreation. ➢ The staff who previously reported to the position of Operations Superintendent will report either to the Director of Parks & Recreation or other designated staff. ➢ Pending City Council approval, external advertising for the Assistant Director of Parks & Recreation will commence. ➢ The net effect of the position change will be budget neutral when all Parks & Recreation division budgets are considered together. Item 5. ACTION TO BE CONSIDERED: Approve the hiring of Seasonal Employees in Parks & Recreation: Name IDivision JJolb Title Wrazidlo, Leah Civic Men's League Arena Referee SECTION TWENTY -NINE PERSONAL USE OF EQUIPME CITY RESOURCES 29.1 Public property, facilities, supplies, and resources are intended for the use of City employees in the conduct of their work in the service of Eagan citizens. Department heads are responsible for the property, facilities and supplies assigned to their departments and shall exercise discretion in their use. Nothing in this policy shall limit department head discretion to allow reasonable and prudent use of public property, facilities or equipment provided that: 29.1.1 Its use in no way limits the conduct of work of the employee or other employees. 29.1.2 No personal profit is gained or outside employment is served. 29.1.3 All equipment remains on its premises. However, it may be acceptable to use certain equipment or supplies off site for community, professional and educational outreach. 29.1.4 Expendable resources are not depleted. 29.2 In general, emergency use and minimal personal use of such property may be allewed authorized by department heads or their designee. 29.3 Temporary, or contractual employees or volunteers may not use any resources for personal use under any circumstances. 29.4 Abuse or misuse of public property, facilities or supplies may be considered employee theft. Persons engaging in such conduct may be subject to disciplinary action. 29. 5 Personal Use of City Facilities: In order to maintain an adequate level of security and to limit the City's liability, the City's Central Maintenance Facility and River Valley Acres or any other City facilities are not available to City employees after hours unless they have been granted access on the basis of their position or based on their security clearance. 29.6 Temporary Storage of Personal Property: Employees may store personal property outdoors on certain City premises not to exceed 3 days. 29.7 Disposal of Personal Property: Typically_ personal property may not be disposed of on City premises. Refer to related procedures for further information. 29.8 Personal Use of City Equipment, Supplies or Resources: In order to use City equipment for personal use, the employee must demonstrate their ability to use the equipment properly and safely. Training will be provided at the discretion of the Department head. \(Q SECTION TWENTY -TWO TUITION REIMBURSEMENT POLICY Application Process: 24.1.1 New candidates interested in participating in the program must complete an application and may participate in an interview process with their Department Director, Human Resources Manager and other identified designees. Approval into the program will be determined through this selection process by the Department Director and Human Resources Manager. A written reference is required from a current or past City of Eagan supervisor. �'l Agenda Information Memo March 4, 2014 Eagan City Council Meeting CONSENT AGENDA C. RATIFY CHECK REGISTERS ACTION TO BE CONSIDERED: To ratify the check registers dated February 14 and February 21, 2014 as presented. ATTACHMENTS (2): CC -1 Check register dated February 14, 2014 distributed without page number CC -2 Check register dated February 21, 2014 distributed without page number Agenda Information Memo March 4, 2014, Eagan City Council Meeting CONSENT AGENDA D. APPROVE TEMPORARY ON -SALE LIQUOR LICENSE FOR THE TWIN CITIES GOOD TIME SOFTBALL LEAGUE'S NORTH STAR CLASSIC TOURNAMENT ON MAY 24 AND 25, 2014. ACTION TO BE CONSIDERED: To approve a temporary on -sale liquor license for the Twin Cities Good Time Softball League's North Star Classic Tournament on May 24 and 25, 2014. FACTS: ➢ The Twin Cities Good Time Softball League, a non - profit organization based in Minneapolis, has applied for a temporary on -sale liquor license for its softball tournament, the North Star Classic, scheduled for May 24 and 25 at the Northview Athletic Fields. ➢ The North Star Classic Tournament has been held in Eagan since 2004. For the past 10 years, the organization has been granted a temporary liquor license by the City to allow alcohol sales at this event. ➢ The organization has met the requirements for a temporary on -sale liquor license and has submitted the required documentation. The application has been reviewed by staff and the Police Department and has been found in order for approval. ➢ Following Council approval, the application will be forwarded to the Department of Public Safety — Alcohol and Gambling Enforcement Division for final approval. ATTACHMENTS: (0) (The complete application is available from the Office of the City Clerk.) `q Agenda Information Memo March 4, 2014, Eagan City Council Meeting E. PROPERTY MAINTENANCE SERVICES FOR 2014 - CITY OF EAGAN ACTION TO BE CONSIDERED: To APPROVE the pool of Consultant Service providers for lawn mowing, refuse removal, securing vacant buildings and general maintenance for the collection of businesses on the attached list, authorize the City Planner and /or Senior Code Enforcement Technician as the signatory for work orders, and to authorize the Mayor and City Clerk to execute all related documents. FACTS: ➢ In keeping with the Eagan City Policy for Engaging Professional Consulting Services, contractors have been solicited to submit bids for 2014 services. These are being presented to the City Council for their consideration of approving contractors for such services. ➢ The City of Eagan has a history of hiring lawn maintenance contractors to cut long grass and weeds on properties where, after notification, the owner has failed to become compliant with City Code requirements. ➢ Ordinance Amendment No. 433 adopted November 6, 2008 amended City Code Sec. 10.01 regarding storage, deposit and disposal of refuse, and allows the City to abate public health and safety nuisances by disposing of refuse abandoned on a property. ➢ City Code Sec. 10.51 allows the City to abate nuisances by disposing of junk furniture, household furnishings and appliances abandoned outdoors on property. ➢ Property owners of record are billed for the services provided and costs are assessed against the property if the bills are unpaid. ATTACHMENTS: (1) CE -1 Listing of Consultant Service Pool ,- ya' -,at M 2014 Consultant Service Pool — Code Enforcement Contractor List All contractors are required to carry workers compensation coverage. The contractors are required to provide Certificates of Insurance evidencing liability insurance naming the City as an additional insured party. Prices do not include sales tax. 1- 800 -Got Junk? Minimum Charge Volume Rate $124.00 Contact: Chris Koehnen Additional per piece price for standard item removal 1209 Tyler Street NE, #160 Minneapolis, MN 55413 763 - 442 -6920 chris.koehnen @1800gotiunk.com Kaufman Enterprises Inc. Residential Lawn Maintenance $55.00 /hr /man Contact: Nancy Ahern Flail Mow Large Vacant Areas $150.00 /hr 3401 Hwy 55 Vegetation debris removal $9.00 /yard + landfill fee Eagan, MN 55121 651 - 528 -8700 kei @kaufmanent.com Tough Cut Services LLC Residential Lawn Maintenance $45.00 per hour Contact: Tom Royer 612 West 104th Street Bloomington MN 55420 612 - 282 -8649 612- 532 -9425 tom @toughcutservices.com al Agenda Information Memo March 4, 2014 Eagan City Council Meeting CONSENT AGENDA F. MUNICIPAL STATE AID DESIGNATION ACTION TO BE CONSIDERED: Approve a resolution requesting the Minnesota Commissioner of Transportation's approval of the designation of existing street segments on the City of Eagan's Municipal State Aid (MSA) roadway system. FACTS: ➢ The Municipal State Aid (MSA) designation of a street enables the maintenance of existing streets and the construction of new streets to be financed by the City's portion of the gas tax revenue distributed by the State. Only 20% of the city's local street mileage is eligible for this designation. Of the 51.99 miles allowed in Eagan, only 47.52 miles are currently designated. The difference of 4.47 miles is available for designating additional segments onto the system. ➢ The proposed MSA designation of the following City streets (4.45 total miles) are eligible and desirable to optimize the City's share of MSA funding: • Promenade Avenue (Northwood Pkwy to Yankee Doodle Rd) — 0.33 mile • Thomas Center Drive (Thomas Lake Rd to Cliff Rd) — 0.28 mile • Lone Oak Parkway (Northwest Pkwy to TH 149) — 0.80 mile • Lone Oak Drive (Lone Oak Pkwy to Lone Oak Rd) — 0.58 mile • Aldrin Drive (Neil Armstrong Blvd to Mike Collins Dr) — 0.63 mile • Apollo Road (Neil Armstrong Blvd to Lunar Lane) — 0.59 mile • Gemini Road (Lexington Ave to Neil Armstrong Blvd) — 0.25 mile • Rahn Road (Cedar Grove Pkwy to Nicols Rd) — 0.14 mile • Eagan Outlets Parkway (Rahn Rd to Nicols Rd) — 0.44 mile • River Valley Way (Cedar Grove Pkwy to Eagan Outlets Pkwy) — 0.07 mile • Fen Way (Cedar Grove Pkwy to Eagan Outlets Pkwy) — 0.07 mile • Washington Drive (Yankee Doodle Rd to Federal Dr) — 0.27 mile ➢ After the addition of these segments to the City's MSA system, a minor amount of 0.02 miles under the City's allowable mileage would remain for future designation under MSA rules. ATTACHMENTS: CF -1 MSA Street Designation Map - 2014 — 1�> =11 EAGAN City of Eagan Q Municipal State Aid Streets 2014 Requested Revisions Municipal State Aid Streets ®_ Planned Added Segment DR. Agenda Information Memo March 4, 2014 Eagan City Council Meeting CONSENT AGENDA G. COMANCHE ROAD (WEST OF PLANT ROAD) MINIMUM MAINTENANCE ROAD DESIGNATION ACTION TO BE CONSIDERED: Designate Comanche Road, west of Plant Road, as a Minimum Maintenance Road, authorize the installation of appropriate signage and authorize the Mayor and City Clerk to execute all related documents. FACTS: ➢ Comanche Road is a commercial industrial street located in northwestern Eagan. The portion of the street lying west of Plant Road serves only Metropolitan Council Environmental Services (MCES) property, with no public purpose. A majority of this roadway is a rural section without concrete curb and gutter. ➢ The right of way for this portion of Comanche Road was dedicated in conjunction with platting of the adjacent MCES property. ➢ The City has performed light routine pavement maintenance and winter snow removal, but this portion functions primarily as a driveway to the MCES property. ➢ In order to minimize the City's liability exposure, it is appropriate to designate it as a "Minimum Maintenance Road" and post it as such, with the MCES assuming its maintenance. ➢ A notice has been sent to the affected property owners (MCES) informing them of the City's proposed action. MCES representatives have indicated that this designation is acceptable. ATTACHMENTS: (2) CG -1 Location Map ° P "e- -�'5 CG -2 Metropolitan Council — Environmental Services Letter ° po,�� Q(P �q W W a i W LLI } l ' Ms t CL r- o WEmowe F r }I MW W LO vj .4/ 1 . co O G ,� t If Dom' O i r 5 Y "i February 25, 2014 Aaron Nelson, P.E. Assistant City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 -1810 Subject: Proposed Minimum Maintenance Road Designation Comanche Road from Plant Road to Dead End Dear Mr. Nelson: The Metropolitan Council has no objection to the above - referenced proposal, as stated in your February 21, 2014 letter to Ted Stein at our Seneca Wastewater Treatment Plant. Thank you for consulting with us on this matter. Sincerely, Bryce J. Pickart, P.E. Assistant General Manager, Technical Services CC: Dave Gardner Ted Stein Bill Moeller MLTROPOLtTAN C 0 U N C I L Agenda Information Memo March 4, 2014 Eagan City Council Meeting CONSENT AGENDA H. EAGAN -INVER GROVE HEIGHTS WMO APPOINTMENT OF MANAGERS ACTION TO BE CONSIDERED: Approve the appointment of Joseph Reymann, Julie Vigness -Pint, and Monica Foss for the three (3) board member positions to the Eagan -Inver Grove Heights Watershed Management Organization per the Joint Powers Agreement in effect as of January 15, 2014, and authorize the Mayor and City Clerk to execute all related documents. FACTS: ➢ The Eagan -Inver Grove Heights Watershed Management Organization (E- IGHWMO) was formed January 15, 2014, through a joint powers agreement (Agreement) between the cities of Eagan and Inver Grove Heights under authority conferred by Minn. Stats. §§ 471.59 and 10313.211. ➢ On January 7, 2014, the City Council approved the E- IGHWMO Agreement, to be in effect as of January 15, 2014, to provide a seamless transition with the terminating Gun Club Lake Watershed Management Organization Agreement, and authorized publication of notice of vacancies for three board member positions. The City of Inver Grove Heights approved this Agreement at their December 9, 2013, Council meeting. ➢ The Agreement's purpose, consistent with Minn. Stats. § 10313.201, was to provide an organization to regulate the natural water storage and retention of the Eagan -Inver Grove Heights Watershed to: (1) protect, preserve, and use natural surface and groundwater storage and retention systems; (2) minimize public capital expenditures needed to correct flooding and water quality problems; (3) identify and plan for means to effectively protect and improve surface and groundwater quality; (4) establish more uniform local policies and official controls for surface and groundwater management; (5) prevent erosion of soil into surface water systems; (6) promote groundwater recharge; (7) protect and enhance fish and wildlife habitat and water recreational facilities; and (8) secure the other benefits associated with the proper management of surface and groundwater. ➢ As a special purpose unit of government, the E- IGHWMO would be directed by a board of managers who are appointed by member cities. The Council directed staff to finalize preparation of the Agreement anticipating the appointment of three Eagan and two Inver Grove Heights board members. E- IGHWMO powers and duties would include: (a) preparing and adopting a watershed management plan according to Minn. Stats. § 10313.231; (b) reviewing and approving member cities' local water management plans per Minn. Stat. § 10313.235; and (c) exercising the authority of a watershed district under Minn. Stat. § 103D when certain conditions exist. J11 Agenda Information Memo March 4, 2014 City Council Meeting CONSENT AGENDA APPROVE A CONTRACT WITH GEOGRAPHIC TECHNOLOGIES GROUP FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS) CONSULTING SERVICES ACTION TO BE CONSIDERED: Approve a contract for Geographic Information Systems (GIS) Consulting Services with Geographic Technologies Group for the Base Bid in the amount of $22,400, and authorize the Mayor and City Clerk to execute all related documents. FACTS: ➢ The City of Eagan has been actively using Geographic Information Systems (GIS) as a part of everyday operations since 1995. First introduced in the Public Works Department, GIS is now used in all City departments as a valuable tool to deliver services to the public. ➢ In 2012, efforts were made to centralize GIS services and management to best serve the City as a whole. ➢ To assist the City in short and long term planning of GIS functions, a comprehensive plan is proposed to be developed with the assistance of a consultant specializing in local government GIS service delivery. ➢ The purpose of the plan being sought is to serve as a guide to make informed decisions about the direction and level of GIS services at the City of Eagan. ➢ The City Council approved the issuance of a Request for Proposal (RFP) on January 7, 2014 to seek an experienced GIS professional to provide consulting services to assist the City in the GIS comprehensive plan efforts. ➢ City staff formally reviewed the proposals received and interviewed three qualified GIS firms. ➢ It is recommended that the City enter into a contract with Geographic Technologies Group to provide consulting services at a cost not to exceed $22,400. ➢ The project is proposed to be funded out of the 2014 Public Works Department budget. ATTACHMENTS: (1) CI -1 Bid Tabulation — gckte- a01 BID SUMMARY GEOGRAPHIC INFORMATION SYSTEMS (GIS) CONSULTING SERVICES Contractors Total Base Bid RFP Score Interview Rank 1. Geographic Technologies Group $ 22,400.00 84.4 1St 2. Applied Geographics $ 20,000.00 89.1 2nd 3. Geographic Information Services, Inc. $ 18,750.00 87.3 3rd 3, a - _ - r h - r - v- - s% € - u_ a s - Km $ 22,400 $ 20,383 9.9% Agenda Information Memo March 4, 2014, Eagan City Council Meeting CONSENT AGENDA J. APPROVE A RESOLUTION PROVIDING FOR WORKERS' COMPENSATION COVERAGE FOR ELECTED OFFICIALS ACTION TO BE CONSIDERED: To approve a Resolution provide workers' compensation coverage for all members of the Eagan City Council. FACTS: ➢ In 1971, the Town Board approved extending workers' compensation coverage to elected officials. ➢ In 1972, when Eagan became a village, a similar approval was recorded in the Village Board minutes. ➢ It does not appear that such an action was taken when Eagan incorporated as a statutory city in 1974, though it was assumed coverage was to be extended to elected officials. ➢ During a recent audit by the Workers Compensation Reinsurance Assn. (WCRA), the auditor requested the City approve a resolution, primarily as a matter of housekeeping. The resolution drafted is in a format acceptable to the WCRA auditor. ATTACHMENTS: (1) CJ -1 Resolution — CITY OF EAGAN RESOLUTION NO. RESOLUTION PROVIDING FOR WORKERS' COMPENSATION COVERAGE FOR THE MAYOR AND COUNCIL MEMBERS OF THE CITY OF EAGAN WHEREAS, the Eagan Town Board approved extending workers' compensation coverage to elected officials in 1971; and WHEREAS, the Eagan Village Board approved extending workers' compensation coverage to elected officials in 1972; and WHEREAS, the Eagan City Council is now the official governing body of the City of Eagan; and WHEREAS, by the provisions of Minnesota Statutes 176.011, subd. 9, an elected official of the City of Eagan can be covered by Workers' Compensation only after the governing body of the political subdivision has adopted a resolution so covering said public officials; NOW, THEREFORE, BE IT RESOLVED by the Eagan City Council that pursuant to all the provisions of Minnesota Statutes 176.011, subd. 9, the City Council hereby causes all elected officials of the City to be covered as employees for purposes of workers' compensation under the statute; and BE IT FURTHER RESOLVED that the Eagan City Clerk shall cause a copy of this resolution to be served upon the Workers' Compensation Reinsurance Association. Motion by: Seconded by: Those in favor: By: Those against: Date: March 4, 2014 Attest: Certification CITY OF EAGAN CITY COUNCIL Its Mayor Its Clerk .I, Christina M. Scipioni, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 4t" day of March, 2014. Christina M. Scipioni, City Clerk Agenda Information Memo March 4, 2014, Eagan City Council Meeting CONSENT AGENDA K. APPROVE 2013 AND 2014 BUDGET ADJUSTMENTS ACTION TO BE CONSIDERED: To approve budget adjustments for 2013 and 2014 to account for: 1. Change in accounting for support services provided by the General Fund to the Utilities Fund 2. Change in accounting for Fire State Aid received annually 3. Reduction in accrual of expense for Other Post - Employment Benefits (OPEB), i.e., retiree health insurance 4. Increased building activity in 2013, comprised of higher contractual inspection costs and VISA/MasterCard charges. ly_LO &I ➢ Items 1 -3 above do not reflect a substantive change in operations or expenditures. They reflect primarily changes in accounting either (a) recommended by the City's independent auditor based on current accounting standards, or (b) suggested by the State Auditor's office. ➢ Item 4 above reflects increased expenditures related to higher building activity. Associated building permit revenues more than offset the higher expenditures. ➢ Adjustment #1— accounting for support services: • The General Fund provides services to the Public Utilities Fund, including billing of utilities, GIS, human resources, payroll, accounting, legal, communications and other administrative services —all currently paid out of the General Fund. • The Utilities Fund's reimbursement of these expenses currently is recorded as a Program Revenue of approximately $1.4 million. • KDV, the City's auditor, is recommending we move the personnel costs from the General Fund to the Utilities Fund for our two Utility Billing staff, our GIS coordinator, and a portion (40 %) of the Public Works Director. This will reduce General Fund expenditures, and the corresponding Program Revenue, by about $300,000 annually. The net impact on both the General Fund and Utilities Fund is zero. • The non - personnel administrative services provided by the General Fund total about $1.1 million. Instead of recording a revenue to the General Fund and an expense to the Utilities Fund, KDV is suggesting we should instead record a transfer from the Utilities Fund to the General Fund. Again, the net impact on both funds is zero. ➢ Adjustment #2 —Fire State Aid • The City receives an amount annually from the State for Fire Aid. The full amount of the aid is remitted to Eagan's Fire Relief Association as part of the City's total pension contribution. • Historically, the City has treated this money as a pass- through. In other words, the City has recorded neither the revenue nor the expenditure. • Most cities record both the revenue and the related expenditure, and both KDV and the State Auditor's office prefer this accounting. • Going forward, the City will record both the revenue —about $370,000 in 2013 —and the related expenditure. • Again, the net impact on the General Fund is zero. ➢ Adjustment #3 —OPEB accruals • As background, employees who have 15 years with the City and are eligible for full PERA retirement benefits under the Rule of 90 will receive some health insurance benefit after they retire, paid by the City, until they reach age 65. • In 2009, the City placed $4.8 million in an irrevocable trust with the State Board of Investment to fund these OPEB costs. • For the past several years, the City has accrued expenses related to the City's liability for retiree healthcare coverage, per calculations performed by the city's actuarial consultant. Both the 2013 and 2014 General Fund budgets contain an annual accrual of $66,100. • Because the City was fortunate enough to have invested the trust money at the very bottom of the market, the trust value has more than doubled and is significantly overfunded at this time. Per the recommendations of the actuary, no expense accrual is required in the foreseeable future. ➢ Adjustment #4— Building activity adjustments (2013 only) • In 2013, the Council approved temporary contractual building inspection services to accommodate the significant development occurring within the City, primarily in the Cedar Grove area. The amount of the adjustment has now been determined, and is offset by a corresponding increase in revenues. • Further, the increased building permit activity for the year resulted in higher credit card processing charges, also offset by revenues. ATTACHMENTS: (1) CK -1 Adjustments summary —?ay. 34 W Budget Adjustments Summary 3 OPEB accruals General Fund Salaries /Benefits - OPEB (66,100) (66,100) Total Expenditures (66,100) (66,100) 4 Building activity related costs 2013 2014 1 Accounting for support services Salaries /Benefits - General Fund 40,000 Contractual Services Salaries /Benefits (298,400) (313,800) Total Expenditures (298,400) (313,800) Program Revenues (1,433,100) (1,551,200) Transfers In 1,134,700 1,237,400 Total Revenues & Other Sources (298,400) (313,800) Public Utilities Fund Salaries /Benefits 298,400 313,800 Admin Charges (1,433,100) (1,551,200) Transfers Out 1,134,700 1,237,400 Total Expenditures & Other Uses - - 2 Fire State Aid General Fund Salaries /Benefits - Fire Relief 370,400 370,000 Total Expenditures 370,400 370,000 Intergovernmental Revenue 370,400 370,000 Total Revenues 370,400 370,000 3 OPEB accruals General Fund Salaries /Benefits - OPEB (66,100) (66,100) Total Expenditures (66,100) (66,100) 4 Building activity related costs General Fund Salaries /Benefits - VISA /MC charges 40,000 Contractual Services 75,000 Total Expenditures 115,000 Building Permits 115,000 Total Revenues 115,000 3� Agenda Information Memo March 4, 2014, Eagan City Council Meeting CONSENT AGENDA L. PRIVATE PROJECT 07 -B (WHISPERING WOODS 14TH ADDITION) FINAL ACCEPTANCE ACTION TO BE CONSIDERED: Acknowledge the completion and authorize perpetual City maintenance, subject to warranty provisions, of City Project 07 -B (Whispering Woods 14th Addition). FACTS: ➢ The Whispering Woods 14th Addition is a single - family subdivision in southwest Eagan that required the installation of public sanitary sewer, water main, and storm sewer, all performed privately by the developer under the terms and conditions of the development contract agreement. ➢ The improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for favorable Council action for acceptance for perpetual maintenance subject to warranty provisions. -b"J ' Agenda Information Memo Maech'4, 20'14Eagan'City-Councii-Meeting M. CO INF ACTION TO BE CONSIDERED: CONSENT AGENDA Y SEWER IMPROVEMENTS M P9 I Receive the bids for Contract 14 -11 (City -Wide Inflow & Infiltration Mitigation, Part 1 - Sanitary Sewer Improvements),'award the contract to Ess Brothers and Sons, Inc. for the Base Bid amount of $16,935.00, and authorize the Mayor and City Clerk to execute all related documents. FACTS: ➢ Contract 14 -11 provides for the installation of internal manhole seals to eliminate the inflow of run off from roadways and right of ways (36 total seals) into the sanitary sewer system. ➢ In cooperation with the Metropolitan Council Environmental Services (MCES), the City has made improvements to the sanitary sewer system over the past - - - -- seven- years -to- mitigate- the - effects -of- inflow -and - infiltration. I - - On February 5, 2013, the City Council approved an agreement with the Metropolitan Council for a Municipal Publicly Owned Infrastructure Inflow & Infiltration Grant Program. The agreement qualified Eagan for approximately $130,000 of matching funds for capital improvements to the public sanitary sewer system to reduce the amount of inflow and infiltration to the MCES disposal system. The identified improvements must be completed by June 30, 2014. ➢ The proposed inflow and infiltration mitigation improvements are in accordance with the agreement for the grant program. The City is responsible to complete all of the referenced work and submit proof of completion for reimbursement from MCES. ➢ All of the construction activity for said improvements has been designed to occur within existing public right -of -way or easements. ➢ On January 21, 2014, the City Council approved the plans and specifications for contract 14 -11 and authorized the advertisement of bid. ➢ All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The base bid has been reviewed by Public Works (Utilities Division) staff and is in order for favorable Council action. ATTACHMENTS (2) CMA Location Map PG, �7) CM -2 Bid Summary — ?a MA City of Evan LzL, wl 2014 Chimney Seal Manholes 0 2014 Chimney Seal Manholes (36) City ROW Map Date: Date: 1/16/2014 Prepared by: City of Eagan Department of Public Works Document Path: L:\USERS\PUBWORKS\ Projects\ Utilities \Sanitary_Sewer\Maintenance\ Lining \Council Proposed Lin! ng8x11.mxd N W+E S iffrl� llvrzv. BID SUMMARY 20141 &1 SEWER MANHOLE SEALING CITY PROJECT NO. 1149 CITY CONTRACT NO. 14 -11 Bid Date/ Time: 11:00 a.m., Friday, February 21, 2014 Estimate: $19,000 Contractors Total Over /Under Base Bid Estimate Ess Brothers and Sons, Inc. $16,935 -11% Infratech $18,360 -3% 2/24/2014 0 Agenda Information Memo March 4, 2014 Eagan City Council Meeting CONSENT AGENDA N. CONTRACT NO. 14 -12, SANITARY SEWER IMPROVEMENTS INFLOW & INFILTRATION MITIGATION, PART 2 ACTION TO BE CONSIDERED: Receive the bids for Contract 14 -12 (City -Wide Inflow & Infiltration Mitigation, Part 2 - Sanitary Sewer Improvements), award the contract to Infratech (Infrastructure Technologies) for the Base Bid amount of $10,988.00 and authorize the Mayor and City Clerk to execute all related documents. FACTS: ➢ Contract 14 -12 provides for the raising and repair of 2 manholes to eliminate run off and submerging, removal of all root penetration, and rebuilding critical elements of the structures. ➢ In cooperation with the Metropolitan Council Environmental Services (MCES), the City has made improvements to the sanitary sewer system over the past seven years to mitigate the effects of inflow and infiltration. ➢ On February 5, 2013, the City Council approved an agreement with the Metropolitan Council for a Municipal Publicly Owned Infrastructure Inflow & Infiltration Grant Program. The agreement qualified Eagan for approximately $130,000 of matching funds for capital improvements to the public sanitary sewer system to reduce the amount of inflow and infiltration to the MCES disposal system. The identified improvements must be completed by June 30, 2014. ➢ The proposed inflow and infiltration mitigation improvements are in accordance with the agreement for the grant program. The City is responsible to complete all of the referenced work and submit proof of completion for reimbursement from MCES. ➢ All of the construction activity for said improvements has been designed to occur within existing public right -of -way or easements. ➢ On January 21, 2014, the City Council approved the plans and specifications for contract 14 -12 and authorized the advertisement of bid. ➢ All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The base bid has been reviewed by Public Works (Utilities Division) staff and is in order for favorable Council action. ATTACHMENTS (2) CN -1 Location Map — pate' 40 CN -2 Bid Summary ` pa. e Li t 2014 Sanitary Manhole Raise and Rebuild City of Eand z R z � 2014 Manholes (2) LUI City ROW Map Date: Date: 1/16/2014 J Prepared by: City of Eagan Department of Public Works Document Path: LAUSERS\PUBWORKS \Projects \Utilities\ Sanitary_ Sewer\ Maintenance\ Lining \Council Proposed Lining8x11.mxd N W E S 1 in = 1 miles BID SUMMARY 20141 &1 SEWER MANHOLE LINING CITY PROJECT NO. 1149 CITY CONTRACT NO. 14 -12 Bid Date/ Time: 11:00 a.m., Friday, February 21, 2014 Estimate: $18,400 Contractors I nfratech Total Over /Under Base Bid Estimate $10,988 -40% Thul Sepcialty Contracting $11,868 -36% 2/24/2014 Lti 1 Agenda Information Memo March 4, 2014, Eagan City Council Meeting O. APPROVE A RESOLUTION TO ACCEPT DONATION FOR PURCHASE OF PORTABLE SOUND SYSTEM FROM HONEYWELL AND DAKOTA ELECTRIC. ACTION TO BE CONSIDERED: To approve a resolution to accept a donation of $359.97 from Honeywell and a donation of $300.00 from Dakota Electric for the purpose of purchasing a portable sound system for use at Parks & Recreation community events and to authorize the necessary budget adjustment and direct the Mayor and City Clerk to sign the appropriate documents. FACTS: ➢ The Parks & Recreation Department hosts a number of community events at locations throughout the community. A portable sound system will be used for various performance and announcement needs at these events. ➢ By approving these donations the 2014 Parks budget would receive a corresponding budget adjustment reflecting the cash donations of: ■ $659.97 to budget line item 3001 -6457 ATTACHMENTS: (1) CO -1 Resolution Honeywell & Dakota County Donation — L 4 'AJ CITY OF EAGAN RESOLUTION TO ACCEPT CASH DONATIONS FROM HONEYWELL AND DAKOTA ELECTRIC WHEREAS, Eagan Parks and Recreation offers several community wide programs and events during the year that offer volunteer and partnership opportunities; and WHEREAS, Honeywell and Dakota Electric, has expressed an interest in partnering with Eagan Parks & Recreation to support the community event; and WHEREAS, Honeywell has offered to donate $359.97 and Dakota Electric has offered to donate $300.00 in cash to support the purchase of a portable sound system for City events; and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the $659.97 cash donation from Honeywell and Dakota Electric to support Eagan Parks & Recreation community events. Motion made by: Seconded by: Those in favor: Those against: Dated CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 4th day of March, 2014. City Clerk Ljq Agenda Information Memo March 4, 2014, Eagan City Council Meeting P. APPROVE AN AGREEMENT WITH METRO VOLLEYBALL OFFICIALS ASSOCIATION TO PROVIDE OFFICIATING SERVICES FOR EAGAN PARKS & RECREATIOPN ADULT VOLLEYBALL LEAGUES. ACTION TO BE CONSIDERED: Approve an agreement with the Metro Volleyball Officials Association to provide officials to officiate adult volleyball league games during 2014 and direct the Mayor and City Clerk to sign the appropriate documents. FACTS: ➢ Metro Volleyball Officials Association recruits and assigns certified officials to officiate adult volleyball league games. ➢ All fees paid to the Association are generated from adult volleyball league fees. ➢ The Association has been providing this service successfully for a number of years but it was the City's desire to formalize this agreement annually. ATTACHMENTS: (1) CP -1 Metro Volleyball Agreement po E .% L4(o - L[17 AGREEMENT FOR VOLLEYBALL OFFICIAL, SERVICES THIS AGREEMENT, made this Ya day of January 2014, by and between the Metro Volleyball Officials Association ( "Association ") and the City of Eagan ( "City "), witnesseth: WHEREAS, the City requires the services of officials to officiate various public games of volleyball; and WHEREAS, the Association has experienced, trained and certified officials available to provide such service; NOW, THEREFORE, it is agreed by and between the panties as follows: A. The City retains the Association to fuinish and provide official services for volleyball games occurring during the period between January 3 though December 31, 2014. The Association agrees to provide umpires to officiate in all such regularly - scheduled adult games sponsored and controlled by the City of Eagan Parks and Recreation Department during the period of this Agreement. B. The City hereby agrees to pay the Association for such services the following fees, upon the following conditions: 1. For each complete 3 game match through December. 2014, the sum of $28.50; 2. Single games consists of only one match on a court on any given night are $41 through December, 2014; C. If an official ejects a player, a description of the circumstances must be reported by calling in to (651) 615 -5566. The Association will instruct all officials to call in game scores to (651) 615 -5566. D. For billing purposes, the Association will provide the Eagan Parks and Recreation Department any games Association officials worked during the previous fourteen (14) days, including dates and games per date. The Parks acid Recreation Department agrees to pay the Association the above consideration within four (4) weeks of each billing. F. Prior to January 3, 2014, the Eagan Parks and Recreation Department, in writing, may restrict the Association from using particular umpires due to past poor performance. Once the season has begun and the Parks and Recreation Department wishes to restrict the use of an official being used by the Association, both parties must consent to the restriction. If the Association does not consent, the official will work all remaining games to which he /she has been assigned, not to exceed ten (10) scheduled nights, and then shall not be used after that last assignment. F. The Association further agrees to the following: 1, To provide an official at no cost to work any regularly - scheduled game which must be replayed pursuant to protest because of error of the official. 4 All officials will be dressed in the complete uniform required by Metro Volleyball Officials Association. The Association and its officials are independent contractors with the City and shall not, 1 -or any purpose, be considered an employee of the City. Each official shall be responsible for obtaining his /her own health and liability insurance and for paying all taxes imposed on income earned under this contract. The officials are not covered by the Ciiy's workers' compensation insurance. The City shall prepare" an IRS Form 1099 to Metro Volleyball Officials Association. 4. The Association shall be prohibited from discriminatory hiring practices based on race, creed, national origin, sex, sexual orientation, age, disability or marital status. All officials shall refrain from participating in discriminatory practices against the above protected classes. 5. The Association will pay all officials in a timely planner. 6. The Association must notify the City of increased fees for the upcoming year before January 1 of that year. Officials working at courts with flip scoreboards will be expected to utilize them during league play and report any malfunctions to the Parks and Recreation Department. IN WITNESS WHEREOF, the parties have set their hands and seal as the day and year first written above. METRO VOLLEYBALL OFFICIALS ASSOCIATION _ � i >d tL n.: "j1' Z'•,_ - {.� / n�� `:Orr} t i �`% CITY OF EAGAN Mike Maguire, Mayor ATTEST: Christina M. Scipioni, City Clerk 2 l Agenda Information Memo March 4, 2014, Eagan City Council Meeting Q. APPROVE AN AGREEMENT WITH BASER PL UMPIRES ASSOCIATION TO PROVIDE OFFICIATING SERVICES FOR EAGAN PARKS & RECREATION ADULT SOFTBALL LEAGUES. ACTION TO BE CONSIDERED: Approve an agreement with the Baser PL Umpires Association to provide umpires to officiate adult softball league games during 2014 and direct the Mayor and City Clerk to sign the appropriate documents. FACTS: ➢ Baser PL Umpires Association recruits and assigns certified umpires to officiate adult softball league games. ➢ All fees paid to the Association are generated from adult softball league fees. ➢ The Association has been providing this service successfully for a number of years but it was the City's desire to formalize this agreement annually. ATTACHMENTS: (1) CQ -1 Baser PL Umpire Agreement — Pay.,�, 42t—'50 r 0 WKWA AGREEMENT FOR SOFTBALL UMPIRE SERVICES THIS AGREEMENT, made this 1St day of February 2014, by and between the Baser PL Umpire Association ( "Association ") and the City of Eagan ( "City "), witnesseth: WHEREAS, the City requires the services of umpires to officiate various public games of softball; and WHEREAS, the Association has experienced, trained and certified umpires available to provide such service; NOW, THEREFORE, it is agreed by and between the parties as follows; A. The City retains the Association to furnish and provide umpire services for softball games occurring -during the period between April 1 through October 31, 2014. The Association agrees to provide umpires to officiate in all .such regularly- scheduled adult games sponsored and controlled by the City of Eagan Parks and Recreation Department during the period of this Agreement. B. The City hereby agrees to pay the Association for such services the following fees, upon the following conditions: 1. For each complete basic game, which is any game played Monday through Thursday or Saturdays that succeeds or precede another game, the sum of $26,00; 2. For each complete. Sunday and Friday game, the sum of $28.00; 3. Rainout games called at the field will result in a.$10.00 "show -up" fee; and 4. Single games consist of only one game on a field on any given night are $35.50 a game. C. If an umpire ejects a player, a description of the circumstances must be reported by calling in to (651) 675- 5.566. The Association wilt instruct all umpires to call in game scores to (651) 675 -5566. D.. For .billing purposes, the Association will provide the Eagan Parks and Recreation Department any games Association umpires worked during the previous fourteen (14) days, including dates, games per date and the umpires who worked the games. The Parks and Recreation Department agrees to pay the Association the above consideration within four (4) weeks of each billing. E. Prior to April 1, 2014, the Eagan Parks and Recreation Department, in writing, may restrict the Association from using particular umpires due to past poor performance. Once the. season has begun and the Parks and Recreation Department wishes to restrict the use of an umpire being used by the Association, both parties must consent to the restriction. If the Association does not consent, the umpire will work all remaining games to which he /she has been assigned, not to exceed ten (10) scheduled nights, and then shall not be used after that last assignment. 49 F. The Association further agrees to the following: 1. To .provide an umpire at no cost to work any regularly- scheduled game, which must be replayed pursuant to protest because of error of the umpire. 2. All umpires assigned to work games will be registered with the NwA /USSSA and have attended an MRPA/USSSA clinic. 3. All umpires will be dressed in the complete uniform required by BASE or MRPA /USSSA.. 4. The Association :and its umpires are independent contractors with the City and shall not, for any purpose, be considered an employee of the City. Each umpire shall be responsible for obtaining his /her own health .and liability insurance and for paying all taxes imposed on income earned under this contract. The umpires are not :covered by -the City's workers' compensation insurance. The .City shall prepare an IRS Form 1099 to Baser PL Umpire Association, 5. The Association shall be prohibited from discriminatory hiring practices based :on race, creed, national origin, :sex, sexual orientation, age, disability or marital status. All umpires shall refrain from participating in discriminatory practices against the above protected classes, 6. The Association will pay all umpires in a timely manner. 7. The Association must notify the City of increased fees for the upcoming year before January 1 of that year. &. Umpires working at fields with scoreboards will be texpected to utilize them during league play and report any malfunctions to the Parks and Recreation Department. IN WITNESS WHEREOF, the parties have .set their hands and seal as the day and year first written above. Baser P UMPIRES AS$OQ, IATION CITY OF EAGAN By: Pete Strand, II , President By: Mike Maguire, Mayor ATTEST: Christina M. Scipioni, City Clerk 2 I� Agenda Information Memo March 4, 2014, Eagan City Council Meeting CONSENT AGENDA R. APPROVE AGREEMENT WITH FORECAST PUBLIC ART TO ESTABLISH AN ARTS AND CULTURE MASTER PLAN GUIDE FOR THE CITY OF EAGAN. ACTION TO BE CONSIDERED: To approve an agreement with Forecast Public Art in the amount of $10,000 to facilitate a community process to develop recommendations for an Arts and Culture Plan and to authorize a transfer of funds from 2013 to 2014 and direct the Mayor to sign the appropriate documents. FACTS: ➢ On February 5, 2013, the Eagan City Council approved a private donation of $10,000 for the implementation of an Arts & Culture Master Plan. The dollars were not expended in 2013, but are being requested for 2014. ➢ The Advisory Parks Commission adopted a 2014 work plan that includes "Complete and Art Vision process that includes recommended guidelines for cultivating and installing public art in Eagan." ➢ A scope of services for the Arts & Culture Planning process was developed by Parks & Recreation Staff. ➢ The planning process with Forecast Public Art will include: • Recommendation for an overall vision statement for the integration of visual art into public spaces in Eagan, in order to support a community cultural identity and provide positive economic impact. • Recommendation regarding expanding Eagan Parks & Recreation department's existing policy on placement of public art in parks to a policy to be used for all City owned land and facilities. • Recommend a vision statement regarding inclusion of visual art and aesthetic elements in private projects that include public gathering spaces in Eagan. • Recommendation for funding mechanisms for City -owned and City - developed public art installations. ➢ A steering committee comprised of Advisory Parks Commission members, key community stakeholders and City Staff will collaborate with Forecast Public Art in the project. ➢ Completion of the project is expected by October 1, 2014. ATTACHMENTS: (2) CR -1 Forecast Public Art Agreement CR -2 Appendix A — Project Scope Forecast Public Art 2300 MYRTLE AVE. #160, ST. PAUL, MINNESOTA, USA 55114 AGREEMENT THIS AGREEMENT, made and entered into this 20th day of February, 2014, by and between Forecast Public Art (FPA), a Minnesota, USA, non - profit corporation, having its principal offices at 2300 Myrtle Avenue, St. Paul, Minnesota, and The City of Eagan, MN, having its principal offices at MN (EAGAN). EAGAN desires to establish an Arts and Culture Master Plan to guide the city in governing and managing the integration of art in the life of the city. EAGAN desires a qualified arts consultant to facilitate the creation of the plan, starting with preliminary research, writing and delivery of recommendations. FPA provides consulting services related to the broad and diverse field of public art and has access to knowledge and resources to provide such services. EAGAN and FPA desire that FPA serve as a public art consultant to EAGAN, in accordance with the terms of this agreement. A. Scope of Work. FPA agrees to provide professional services described in the Attachment A (Scope). The terms of this Agreement shall take precedence over any provisions of FPA's proposal and /or general conditions: Goal: To develop and implement phase one of an Arts and Culture Plan for the City of EAGAN. Tasks include: • Recommend to the City Council an overall vision statement for the integration of visual art into public spaces in Eagan, in order to support a community cultural identity and provide positive economic impact. • Expand on EAGAN's Parks & Recreation department's existing policy for placement of public art with parks to recommend citywide policies and guidelines for selection and integration of public art installation and inclusion of aesthetic elements into all City -owned properties and facilities. • Recommend a vision statement with regard to inclusion of visual art and aesthetic elements in private projects that include spaces for public gathering within the City. • Develop and present recommendations for funding mechanisms for City -owned and City - developed public art installations. B. Additional Services. FPA will provide additional services as determined by mutual agreement of EAGAN and FPA. C. Term. This Agreement shall be effective as of March 4, 2014 and remain in effect until October 1, 2014, or until all obligations set forth in this Agreement have been satisfactorily fulfilled, whichever occurs first. D. Compensation for Services. In exchange for the services outlined above, FPA will receive payment of $10,000.00. W Method of Payment. EAGAN will pay FPA on a flat fee basis, in two increments. $5,000 will be paid upon signing of agreement, and $5,000 upon delivery of final report and recommendations as described in Attachment A. FPA will submit invoices to EAGAN for each phase. Payment will be due within 30 days of receipt of invoice. Project Manager and Staffing. FPA has designated executive director Jack Becker to manage this project. Jack will serve as the primary contact person for FPA. He will be assisted by FPA staff as necessary to facilitate the completion of the work in accordance with the terms established herein. FPA may not remove or replace this designated staff from the project without the approval from EAGAN. EAGAN's designated contact under this agreement is , or his /her designated representative. G. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of this Agreement ( "Information ") shall become the property of EAGAN, but FPA may retain copies of such documents as records of the services provided.. EAGAN may use the information for its purposes and FPA also may use the information for its purposes. Use of the Information for the purposes of the plan contemplated by this Agreement does not relieve any liability on the part of FPA, but any use of the Information by EAGAN or FPA beyond the scope of the plan is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liabilities resulting therefrom. All materials provided by artists in connection with the plan shall remain the copyright of the respective artists. EAGAN and FPA may use images of selected drawings, maps, designs and artwork for non - commercial, educational or promotional purposes in print or electronically. H. Independent Contractor. FPA is not affiliated with EAGAN and this Agreement does not imply an employee /employer relationship. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by FPA under this Agreement, which EAGAN requests to be kept confidential, shall not be made available to any individual or organization without EAGAN's prior written approval. Books, records, documents and accounting procedures and practices of FPA or other parties relevant to this Agreement are subject to examination by EAGAN for a period of six (6) years after the effective date of this Agreement. FPA shall at all times abide by Minnesota Statutes Section 13.01 et. seq., the Minnesota Government Data Practices Act, to the extent the Act is applicable to data and documents in the possession of FPA. Cancellation. This Agreement may be canceled by either party at any time, with or without cause, upon one (1) month written notice, provided that all outstanding payments are made by EAGAN. Any notice required to be given shall be sufficient if it is in writing and sent to either party's principal office. K. Insurance. FPA will carry and keep in force during the term of this Agreement adequate insurance to protect EAGAN against claims, actions, judgments and liabilities which may arise out of or result directly or indirectly from the activities performed under and pursuant to this Agreement. The insurance should include, at least, Comprehensive General Liability, Automobile, Worker's and Unemployment Comp, and Professional Liability coverage. FPA will provide EAGAN with a current Certificate of insurance evidencing the above - described coverage upon request. If FPA fails to provide the specified insurance, FPA agrees to indemnify, defend, and hold harmless EAGAN from claims arising from the performance of its services under this Agreement. This indemnity shall survive following the expiration of this Agreement. L. Non - Discrimination. During the performance of this Agreement, FPA shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. FPA shall post in places available to employees and applicants for employment, notices setting forth the provision of this non - discrimination clause and stating that all qualified applicants will receive consideration for employment. FPA shall incorporate the foregoing requirements of this paragraph and all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements and all subcontracts for program work. FPA further agrees to comply with all aspects of the Title VI of the Civil Rights Act "of 1964, and the Americans with Disabilities Act (as amended). M. Assignment. The rights and benefits of this Agreement shall not be assignable by either party without the prior written consent of the other party. N. Entire Agreement. This Agreement constitutes all the understandings and obligations of the parties with respect to the subject matter addressed herein. No amendment or modification of this Agreement shall be valid or binding upon the parties unless it is made in writing and signed on behalf of each of the parties by them or their respective duly elected authorized officers. 0. Miscellaneous. The terms of this Agreement shall be binding upon and inure to the benefit of, and shall be enforceable by, the respective successors and assigns of the parties hereto. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Minnesota. The total or partial invalidity or unenforceability of any portion of this Agreement shall in no way affect the validity or enforceability of any other provision hereof. In the event that any provision of this Agreement shall be found partially or wholly invalid or unenforceable, this Agreement shall be construed, and rewritten to construe the intent of the parties as set forth herein to the fullest extent permitted by law. IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the date first above written. City of Eagan, Minnesota By Name /Title: _ Address: City /State /Zip: Phone: Tax ID # 15 LI Forecast Public Art By Jack Becker, Executive Director 2300 Myrtle Ave. W. #160 St. Paul, MN 55114 (651) 641 -1128 Tax ID# 41- 1361351 Arts and Culture Master Plan for the City of Eagan Project Scope February 20, 2014 Forecast Public Art (FPA) is pleased to provide consulting services leading to the creation of an Arts and Culture Master Plan for the City of Eagan, Minnesota. Overview Recognizing the City of Eagan's changing demographics and its need for a clearly defined community identity, the Arts and Culture Master Plan (the Plan) will assess and make recommendations for a vision and related policies concerning integration of the arts in Eagan. The planning process will provide opportunities for the City to have meaningful conversations about the role of arts and culture in the community relating to broader City planning and initiatives. Work Plan The scope of services for the project will include the following priorities: Primary Goals 1. Recommend to the City Council an overall vision statement for the integration of visual art into public spaces in Eagan, in order to support a community cultural identity and provide positive economic impact. Public spaces are defined as areas, landscapes or physical structures seen by the general public. These public spaces may include publicly and privately owned spaces, as long as the public has reasonable access to view the art. 2. Expand on the Parks & Recreation department's existing policy for placement of public art with parks to recommend Citywide policies and guidelines for selection and integration of public art installation and inclusion of aesthetic elements into all City -owned properties and facilities. 3. Recommend a vision statement with regard to inclusion of visual art and aesthetic elements in private projects that include spaces for public gathering within the City. These projects could include, but not be limited to: commercial buildings, retail development and housing developments with common space for residential use /gathering. 4. Develop and present recommendations for funding mechanisms for City -owned and City - developed public art installations. This may include permanent and temporary public art installations, city infrastructure /capital projects and private developments. This should also include tactics for maximizing public /private partnerships. Process Drawing upon its experience in arts and community planning, FPA will lead the Arts and Culture planning process and formulate the initial phase of the Plan. FPA will assist Parks & Recreation staff to assemble a Steering Committee to advise on the development of the Plan and will facilitate the committee's meetings. FPA will work with Eagan Parks & Recreation staff, the Advisory Parks Commission (APrC) and invited community members to obtain input that informs the Plan. The Steering Committee will likely include representatives from: Eagan Arts Festival Caponi Art Park Eagan Planning Commission • Glacier Hills Elementary School • Eagan Convention and Visitor's Bureau • Artist Representative from the Community • Representatives from Other Community Art Groups and Initiatives • Others, as directed. With guidance from the Steering Committee, FPA will prepare introductory materials for and will facilitate a "community workshop" with representative community members to address the Primary Goals and to inform the development of the Plan. Building upon community members' input and the Steering Committee's insights, FPA will synthesize the information gathered into a draft of the Plan for review by Parks and Recreation staff. Incorporating staff's comments, FPA will prepare a final draft of the Plan and report to the APrC. All recommendations will return to the APrC for review and recommendation to the City Council. M Agenda Information Memo March 4, 2014 Eagan City Council Meeting CONSENT AGENDA S. CONTRACT 13 -05, CEDAR GROVE PARKING GARAGE CHANGE ORDER NO. 4 ACTION TO BE CONSIDERED: Approve Change Order No. 4 to Contract 13 -05 (Cedar Grove Parking Garage) and authorize the Mayor and City Clerk to execute all related documents. FACTS: ➢ City Contract 13 -05 provides for the construction of a public parking structure on the north side of Cedar Grove Parkway adjacent to the Paragon Outlets property. The proposed project includes a structure that provides 1,543 parking stalls and is designed with two levels, with the structural capacity to add a third level in the future. ➢ On August 20, 2013, the City Council awarded the base bid for Contract 13 -05 for these improvements to PCL Construction Services, Inc. ➢ Change Order #4 provides for the modification of an interior /exterior concrete stoop to accommodate adjacent sidewalk slope grades that are steeper than originally anticipated. The modifications will be compliant with the American Disability Act. ADD $2,970.00 ➢ The cost of the additional work is consistent with bid prices received for relevant bid items on other projects within the city and region. ➢ The change order provides for an additional cost of $2,970.00 (0.02% of original contract) with no change in the completion date of the original contract. The cost of the additional work under the change order will be the responsibility of the City's Economic Development Authority (EDA). ➢ The change order has been reviewed by the Public Works Department and the City's consultant, Walker Parking Consultants, and found to be in order for favorable Council action. 'Sri Agenda Information Memo March 4, 2014, Eagan City Council Meeting PUBLIC HEARING A. CERTIFICATION OF DELINQUENT UTILITIES ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for. delinquent utility bills and authorize its certification to Dakota County for collection with property taxes. FACTS: ➢ The City Code allows for collection through certification of delinquent utility bills which are not paid ➢ At the February 3, 2014 City Council meeting, a public hearing was scheduled for the March 4, 2014 City Council meeting. ➢ The City currently has approximately 924 utility bill accounts with delinquent balances. The assessable amount of these accounts is $149,139,41. If certified another 3.5% interest is added to the balance. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and their proposed assessments. ➢ 130 or 14% of the utility accounts due for certification have had a Sheriff's Sale since January 1, 2007. 22 accounts had a Sheriff's sale in 2013, 12 accounts in 2012, 22 accounts in 2011, and, 74 accounts for years 2007- 2010. ➢ At the same time in 2013, the City had approximately 898 utility bill accounts with delinquent balances that totaled $206,738.23. The dollar variance between 2014 and 2013 is believed to be a result from a shorter time period between this certification process and the Fall 2013 certification then the previous year's spring (2013) and Fall (2012) certification. ATTACHMENTS: (1) PHA -1 Delinquent account list - PO-q -.G 'S9 -TIE5 �J8 Delinquent Account Listing Account # Service Address Certification Balance 0010100105 4206 NICOLS RD $ 426.33 0010101905 2120 SHALE LANE 110.38 0010102200 2134 SHALE LANE 221.61 0010105609 2091 SHALE LANE 161.36 0010106201 2050 COPPER LANE 62,99 0010106904 2078 COPPER LANE 172.82 0010108009 4339 COPPER PT 115.73 0010108702 4352 DIAMOND DR 126.60 00101.10807'2074 QUARTZ LANE 156.72 0010111805 .2126 QUARTZ LANE 137.40 0010201200' 2,073 QUARTZ LANE 147.42 0010202505 2058 MARBLE LANE 66.99 0010205409 2069 MARBLE LANE 147,78 0010207405 4263 AMBER CT 69,46 0010210201 2125 MARBLE LANE 106,95 0010210300 4267 DIAMOND DR 155,30 0010210607 4251 DIAMOND DR 96.34 0010300200 4266 AMBER DR 160.92 0010301406 4247 LIMESTONE DR 99.99 0010301703 4265 LIMESTONE DR 160.22 0010303303 4253 JASPER DR 191.48 0010309201 4265 SANDSTONE DR 179.13 0010309508 4247 SANDSTONE DR 93.40 0010310605 .2063 CORAL LANE 280.90 0010312502 2042 DIFFLEY RD 74.95 0010400505 2002 DIFFLEY RD 82,34 0010408102 4391 ONYX DR 124.75 0010409407 4344 SANDSTONE DR 138.96 0010410405 2065 SHALE LANE 80.75 0010411106 2030 SHALE LANE 85.48 0010501708 1640 WALNUT LANE 83.29 0010502904 1690 WALNUT CT 149.28 0010507200 1629 WALNUT LANE 144.79 0010507705 1627 HICKORY LANE 80.61 0010512804 1633 HICKORY HILL 101.77 0010600401 4245 HEINE STRASSE 78.95 0010602803 4236 SEQUOIA DR 134.47 0010603108 4233 SEQUOIA DR 134.78 0010603900 4241 LODGEPOLE DR 189.24 0010606101 4343 SEQUOIA DR 281.61 0010612414 4375 PILOT KNOB RD 129.96 0010612505 4393 PILOT KNOB RD 131,64 0010700300 4360 GARDEN TR 140.25 0010700508 4374 GARDEN TR 573.96 0010701001 4395 GARDEN TR 218,71 0010701704 1384 AMARYLLIS LANE 261,21 1 t F4 U0 Delinquent Account Listing 0010704906 4326 GARDEN TR 92.11 0010705408 1348 COSMOS LANE 143.86 0010707701 1325 CARLSON LAKE LANE 79.50 0010712206 4358DUNROVIN LANE 62.84 0010712800 1269 WILDERNESS RUN RD 348.66 0010800209 1368 WILDERNESS RUN DR 213.57 0010801306 4454 CHES MAR CIR 93.69 0010803807 1345 WILDERNESS RUN DR 149.55 0010805406 '1269 VILDMARK DR 139.73 0010808103 4565 OAK CHASE CIR 55.77 0010814903 4557 CLIFF RIDGE CT 57.01 0010900504 1384 BALSAM ST E 245.20 0010901502 4296 SVENSK LANE 181.94 0010902302 1355 BALSAM ST E 174.39 0010903102 1370 SIGFRID ST E 297.16 0010903805 1347 SIGFRID ST E 116.92 0010904506 1370 EASTER LANE 164.43 0010905107 .1346 EASTER LANE 115.28 0010905503 4219 CARLSON LAKE LANE N 204.81 0010906501 1395 SIGFRID ST E 201.75 0010907806 4251 CARLSON LAKE LANE N 96.47 0010909000 4244 CARLSON LAKE LANE N 150.82 0010910503 1212 BALSAM TR E 118.38 0010910909 1219 BALSAM TR E 264.10 0010914703 1255 CARLSON LAKE LANE 117.78 0011002607 1702 HICKORY HILL 105.63 0011003100 1708 HICKORY HILL 124.69 0011005907 1711 HICKORY HILL 94.81 0011008307 1755 WALNUT LANE 96.62 0011010402 1797 WALNUT LANE 109.53 0011010600 1803 WALNUT LANE 55.09 0011011004 1807 WALNUT LANE 124.94 0011100906 4448 WOODGATE CT 97.03 0011103108 4463 WOODGATE CT 131.99 0011105400 4440 WOODGATE PT 96.19 0011106408 4456 WOODGATE PT 103.41 0011113602 4462 JOHNNY CAKE RIDGE RD 80.15 0011117207 1682 WOODGATE LANE 131.48 001111.7405 1670 WOODGATE LANE 119.04 0011119005 4431 MALLARD CT 72.42 0011119104 4427 MALLARD CT 87.91 0011121803 1753 CANVASBACK LANE 148.04 0011122900 4383 WOODGATE LANE N 119.59 0011123700 1754 DRAKE DR 124.46 0011125507 4354 WOOD DUCK CIR 191.20 0011126703 4310 WOODGATE LANE N 192.74 0011200508 4333 MEDARY AVE 245.40 F4 U0 0011204609 4319 METCALF DR 0011205507 4377 METCALF DR 0011300506 4526 RIDGEVIEW DR 0011303500 1381 LAKESIDE DR 0011405008 1306 EASTER LANE 0011406808 4312 DUNROVIN LANE 0011502101 4344 ORION LANE 0011507506 4365 CAPRICORN CT 0011508207 4375 CAPRICORN CT 0011512209 4226 BOULDER RIDGE PT 0011512704 4273 BOULDER RIDGE PT 0011515004 4214JUNIPER PT 0011622560 4530 GREENLEAF DR E 0011701802 1977 BADGER CT 0011704509 1961 TIMBER WOLF TR N 0011707502 1971 TIMBER WOLF TR S 0011708708 1952 TIMBER WOLF TR S 0011713401 4389 BEAR PATH TR 0011714300 4353 BEAR PATH TR 0011715406 1984 SHALE LANE 0011715505 1990 SHALE LANE 0011716313 4300 BLACKHAWK RD 0011716602 1882 DEER HILLS TR 0011717006 1874 DEER HILLS TR 00.11717105 1876 DEER HILLS TR 0011717204 4235 SUNRISE RD 0011717303 4237 SUNRISE RD 0011719804 4297 SUNRISE RD 0011721008 4302 BEAVER DAM RD 0011721206 4294 BEAVER DAM RD 0011721305 4292 BEAVER DAM RD 0011723608 1885 SUNRISE CT 0011724705 1901 BEAR PATH TR 0011726700 4299 SUN CLIFF RD 0011726908 4291 SUN CLIFF RD 0011729308 4308 SUN CLIFF RD 0011731700 1864 BEAR PATH TR 0011735107 4302 FOX RIDGE RD 0011743804 1885 DEER HILLS TR 0011800901 '4651 BEACON HILL RD 0011801008 4657 BEACON HILL RD 0011803509 1584 LANCASTER LANE 0011804101 1563 LANCASTER LANE 0011806007 4635 KINGSBURY DR 0011811601 4707 BEACON HILL RD 0011813201 4773 BEACON HILL RD 0011813805 4785 BEACON HILL RD Delinquent Account Listing 3 186.19 182.71 159.16 191.26 84.18 86.10 73.14 93.91 98.80 113.47 103.21 73.29 100.00 179.88 179.42 117.63 106.35 119.94 81.16 169.24 120.29 169.79 202.85 158.02 120.24 64.79 132.68 147.25 108.73 131.16 149.16 243.87 180.85 135.06 153.39 106.01 75.45 158.98 78.48 333.22 142.18 157.45 140.68 268.33 121.89 164.34 73.96 0011816303 4713 COVINGTON CIR 0011816907 4731 COVINGTON CT 0011818804 1600 COVINGTON LANE 0011901006 4817 SHEVLIN CT 0011909512 1677 SHERWOOD WAY 0011912300 4875 WINDSOR CT 0011914801 4884 KNOTTINGHAM CIR 0011914900 4880 KNOTTINGHAM CIR 0012001608 4905 SAFARI CT S 0012002309 1947 SAFARI TR 0012004602 4860 SAFARI PASS 0012007308 2041 PIN OAK DR 0012009304 4733 OAK WAY 0012013603 2060 KINGS RD 0012013702 2058 KINGS RD 0012014205 2048 KINGS RD 0012016101 2062 VIBURNUM TR 0012016614 2086 KINGS RD 0012018305 2148 NANCY CIR 0012022109 1975 COVINGTON LANE 0012022208 1989 SAFARI TR 0012022802 1966 SAFARI TR 0012026209 2017 PIN OAK DR 0012027108 2035 PIN OAK DR 0012031209 2016 VIENNA LANE 0012031407 2012 VIENNA LANE 0012034609 2033 ROYALE DR 0012100202 4579 MAPLE LEAF CIR 0012100707 4595 MAPLE LEAF CIR 0012101903 4593.CANTEBURY CIR 0012102406 4586 CANTEBURY CIR 0012109005 1112 KIRKWOOD DR 0012109500 4568 HORIZON CIR 0012110706 4585 HORIZON CIR 0012116000 1085 TIFFANY DR 0012120408 1021 WEDGWOOD LANE S 0012122107 4458 WEDGWOOD DR .0012127502 876 SUDBERRY LANE 0012130308 848 SUDBERRY LANE 0012134706 778 COUGAR DR 0012134904 768 COUGAR DR 0012135703 899 PARK KNOLL DR 0012205001 745 GOLDEN MEADOW RD 0012205209 670 ATLANTIC HILL DR 0012205506 650 ATLANTIC HILL DR 0012206900 627 ATLANTIC HILL DR 0012209904 607 ATLANTIC HILL DR Delinquent Account Listing 4 84.32 107.25 94.34 113.90 202.33 72.84 173.26 125.64 136.96 75.81 140.84 115.88 77.72 129,72 84,38 138.21 189.27 71.79 183.16 134.20 249.78 250.72 76.16 187.46 163.04 143.83 116.77 111.84 114.54 200.61 140.15 118.54 78.08 101.54 189.27 128.13 221,06 123.78 54,55 158.93 126.00 134.35 209.39 171.29 247.45 70.74 175.75 Delinquent Account Listing 0012214508 4210 TRENTON RD 111.07 0012215703 4215 VALLEY FORGE PL 137.28 0012221701 4292 TRENTON TR 142.64 0012223301 4279 VALLEY FORGE PL 256.02 0012223806 4282 VALLEY FORGE PL 168.75 0012224200 4289 TRENTON TR 131.83 0012228003 4310 TRENTON TR 235.14 0012228102 4306 TRENTON TR 76.17 0012228300 4285 AUGUSTA LANE 124.64 0012232807 774 YORKTOWN PL 121.98 0012233805 776 SUNSET DR 134.02 0012237905 4478 FAWN RIDGE TR 104.64 0012239208 4483 WHITETAIL WAY 220.10 0012241402 4462 REINDEER LANE 86.30 0012243200 4342 GOLDEN MEADOW CT 134.25 0012245205 4371 YORKTOWN DR 131.60 0012246401 4346 YORKTOWN DR 134.32 0012247300 4250 AUGUSTA LANE 141.39 0012262507 4508 WHITETAIL WAY 53.12 0012262903 4519 WHITETAIL WAY 80.93 0012265302 4505 OAK POND RD 192.00 0012266706 4474 OAK POND RD 166.95 0012266805 786 HAY LAKE RD N 600.48 0012280624 668 OVERHILL RD 238.45 0012280673 659 OVERHILL RD 230.85 0012280954 4505 HAY LAKE RD S 147.36 0012280970 4513 HAY LAKE RD S 169.66 0012281101 710 HAY LAKE CT 93.02 0012302501 4676 RIDGE CLIFFE DR 251.89 0012304903 4765 PENKWE CIR 128.94 0012305504 4722 PENKWE CIR 132.19 0012306809 4676 PENKWE WAY 130.54 0012307609 1649 COVINGTON LANE 140.50 0012307906 1631 COVINGTON LANE 124.38 0012311205 4629 PENKWE WAY 90.17 0012311502 4627 1/2 PENKWE WAY 71.06 0012311809 4623 PENKWE WAY 64.11 0012314506 4648 1/2 PENKWE WAY 102.37 0012314605 4646 PENKWE WAY 56.63 0012314928 4634 PENKWE WAY 92.05 0012316006 4608 1/2 PENKWE WAY 177.51 0012318002 4618 1/2 RIDGE CLIFFE DR 83.62 0012318309 4616 1/2 RIDGE CLIFFE DR 265.65 0012402004 4548 LAKE PARK CT 184.46 0012403408 4585 LAKE PARK DR 262.48 0012426003 4262 DANIEL DR 141.51 5 6 04 Delinquent Account Listing 0012428108 4317 LEX POINTE PKWY 295.70 001242950.2 4354 BRADDOCK TR 107.46 0012430104 4336 LEXINGTON POINTE PKWY 92.42 0012435103 933 JEFFERSON LANE 181.65 0012460903 4403 HAMILTON DR 214.98 0012462008 4392 HAMILTON DR 254.40 0012504601 1520B CLEMSON DR 151.51 0012508602 1564B BAYLOR CT 125.27 0012511101 15756 CLEMSON DR 112.49 0012511507 15776 CLEMSON DR 61.97 0012515003 1546 CLEMSON DR 81.68 0012516704 1566 CLEMSON DR 61.58 0012519708 1570B CLEMSON DR 91.94 0012601209 4489 SCOTT TR 50.98 0012601803 4471 SCOTT TR 103.37 0012603106 2099 CLIFFVIEW DR 136.50 0012604005 2110CLIFFVIEW DR 599.80 0012605408 2119 CLIFFHILL LANE 227.94 0012605507 2115 CLIFFHILL LANE 196.98 0012606901 2094 CLIFFHILL LANE 167.13 0012608303 4534 SCOTT TR 104.48 0012608808 4550 SCOTT TR 160.82 0012608907 4556 SCOTT TR 185.52 0012609202 4563 SCOTT TR 129.67 0012609608 4553 SCOTT TR 66.32 0012610200 4535 SCOTT TR 102.40 0012611505 4499 SCOTT TR 183.92 0012612602 4510 CINNAMON RIDGE TR 66.99 0012613303 4516B CINNAMON RIDGE TR 81.94 0012614905 4496 CINNAMON RIDGE TR 92.19 0012616405 4478B CINNAMON RIDGE TR 96.61 0012616504 4480 CINNAMON RIDGE TR 79.23 0012616603 4480B CINNAMON RIDGE TR 114.67 0012617403 4501B CINNAMON RIDGE TR 67.50 0012621207 4565 CINNAMON RIDGE TR 150.05 0012622304 4578 CINNAMON RIDGE TR 147.53 0012623302 4548 CINNAMON RIDGE TR 321.42 0012623807 4534 CINNAMON RIDGE TR 89.18 0012624201 4431 SLATER RD 332.02 0012625406 4403 SLATER RD 207.31 0012625703 4416 SLATER RD 102.46 0012626008 4436 SLATER RD 82.80 0012627600 4481 SLATER RD 164.92 0012628202 4461 SLATER RD 155.82 0012629903 4419 CINNAMON RIDGE CIR 98.13 0012630208 4427 CINNAMON RIDGE CIR 106.70 0012631305 4461 CINNAMON RIDGE CIR 79.64 6 04 Delinquent Account Listing 0012631602 4469 CINNAMON RIDGE CIR 126.24 0012632600 4408 CINNAMON RIDGE CIR 126.02 0012632618 4472 CINNAMON RIDGE TR 104.82 0012632667 4462 CINNAMON RIDGE TR 75.88 0012632766 4444 CINNAMON RIDGE TR 188,24 0012632857 4428 CINNAMON RIDGE TR 123,44 0012632865 4426 CINNAMON RIDGE TR 114.02 0012632881 4422 CINNAMON RIDGE TR 119.29 0012633046 4370 CINNAMON RIDGE TR 157.16 0012633905 2243.MAHOGANY WAY 66.92 0012636403 4742 OAK CLIFF DR 109,28 0012645305 4813 WHISPERING CT 178.59 0012702403 4661 BAMBLE CIR 109.28 0012708707 4759 NARVIK DR 186.73 0012708988 1840 NARVIK CT 147.75 0012712808 1846 KARIS WAY 90.00 0012714002 1801 COVINGTON LANE 123.68 0012800801 4722 ANNE PT 73,92 0012801106 4704 ANNE PT 70.60 0012801809 4725 ANNE PT 63.12 0012802807 4725 LUND PT 97.85 0012805107 4684 H I RTA PT 162.68 0012806501 4688 HORTEN PT 122.87 0012808002 4685 ALTA PT 77.07 0012808804 1757 KARTS WAY 163.71 0012809901 4676 TRAVERSE PT 226,57 0012810206 4677 TRAVERSE PT 97.73 0012813408 4680 LENORE LANE 115.98 0012813705 4684 LENORE LANE 59.89 0012815205 4718 LENORE LANE 79.87 0012815403 4752 FLORA DR 93,21 0012816005 1794 COVINGTON LANE 76.36 001281.6500 1784 COVINGTON LANE 70.82 0012818407 4702 GRENADA PT 122.46 0012819009 4703 HIDDEN PT 58.57 0012819306 4704 HIDDEN PT 113.64 0012824801 1887 COVINGTON LANE 167.75 0012826806 4742 PONDVIEW DR 182.97 0012827101 4725 RIDGE WIND TR 89.23 0012828604 4736 RIDGE WIND TR 50.00 0012832705 4736 WEST WIND TR 132,33 0012833406 4778 GALAXIE AVE 111.12 0012837803 .4736 BERKSHIRE WAY 126.59 0012838306 4717.BERKSHIRE CT 149.66 0012838702 1933 BERKSHIRE DR 151.68 0012839601 1951 BERKSHIRE DR 451,20 0012840302 1942 BERKSHIRE DR 75.44 7 (0 Delinquent Account Listing 0012901906 1829 WALNUT LANE 0012902003 1833 WALNUT LANE 0012904009 4464 CLOVER LANE 0012005303 4473B CLOVER LANE 0012906301 4489B CLOVER LANE 0012907200 1843 WALNUT LANE 0012907804 4405 CLOVER LANE 0012908802 4419B CLOVER LANE 0012910501 4447B CLOVER LANE 0012913000 4404 CLOVER LANE 0013002100 4618 PARKRIDGE DR 0013004403 4844 ERIKS BLVD 0013008008 1466 RICHARDS CT 0013015607 4659 PARKRIDGE DR 0013016308 4677 PARKRIDGE DR 0013016605 4683 PARKRIDGE DR 0013022504 1382 CAMELBACK DR 0013101308 584 HACKMORE DR 0013101902 640 CRIMSON LEAF TR 0013103007 643 CRIMSON LEAF TR 0013106901 2019 SAFARI HEIGHTS TR 0013107305 2035 SAFARI HEIGHTS TR 0013107404 2039 SAFARI HEIGHTS TR 0013117908 4657 MANOR DR 0013120605 4755 CYPRESS PT 0013122502 4392 TOFTE LANE 0013124706 4231 WEXFORD WAY 0013127808 4321 DORCHESTER CT 0013134804 4269 ROSEMARY CT 0013136502 521 WESTON HILLS CT 0013137500 524 WESTON HILLS CT 0013139100 4691 BRISTOL BLVD 001314.1106 4688 BRISTOL BLVD 0013144506 969 CONEFLOWER CT 0013144605 973 CONEFLOWER CT 0013145503 997 WILDFLOWER CT 0013145701 989 WILDFLOWER CT 0013146105 976 WILDFLOWER CT 0013147608 1051 WALNUT RIDGE DR 0013149703 4331 JENNIFER CT 0013152509 554 HAWTHORNE WOODS DR 0013157607 4350 BENT TREE LANE 0013162607 1600 WEXFORD CIR 0013164108 4713 STRATFORD LANE 0013167309 4701 STRATFORD LANE 0013172507 4628 WESTWOOD LANE 0013175005 683 CRIMSON LEAF TR n8 lv(p 134.08 55.60 70.66 120,13 189.03 246.05 406.00 139.51 63.42 141.30 199.51 102.93 158.15 165.90 114.46 142.24 134.25 115.54 205.82 137.75 131.50 158.17 285.97 73,74 188,06 245.03 219.07 258.04 230.43 79,93 442.74 232,56 177.48 115.41 179,42 242.80 85.89 333.61 622.14 213.24 196.59 192.00 653.84 101.96 150.25 119.40 76.76 Delinquent Account Listing 0013178603 1005 TRILLIUM CT 225,10 0013179601 965 TRILLIUM CT 143,85 0013183207 4225 DANIEL DR 58.06 0013187802 639 WATERVIEW COVE 201,78 0013189105 4808 WESTON HILLS DR 203.16 0013192000 535 WHITE PINE WAY 256.78 0013195300 4931 RUSTEN RD 323.43 0013196407 4942 RUSTEN RD 129.95 0013196506 4938 RUSTEN RD 99.42 0013197603 4909 SLATER RD 97.87 0013198106 4929 SLATER RD 149.96 0013206909 4304 PINTAIL CT 156.11 0013209408 1701 BRANT CIR 100.06 0013209705 1713.13RANT CIR 248.13 0013210505 1745 BRANT CIR 178,28 0013211503 1785 BRANT CIR 199,53 0013221908 538 MAJESTIC OAKS CT 162.60 0013229901 1519 THOMAS LANE 77.50 0013230404 1508 THOMAS LANE 192,99 0013235908 4509 ALICIA DR 70.56 0013237706 907 OAKWOOD HEIGHTS CIR 626.73 0013243209 2269 WALL ST 220.85 001324.6707 1517 COVINGTON LANE 305.15 0013259403 1516 PINETREE TR 145.29 0013262308 1631 SUMMIT HILL 125,66 0013264700 4410 WOODGATE COVE 128.60 0013264908 4413 WOODGATE COVE 298.31 0013267307 2260 CLIFF RD 108.42 0013279708 4686 SLATER RD 56.33 0013284104 551 CAYLIN CT 270.66 0015504210 4871 BISCAYNE AVE 95,06 0023100506 4152 NICOLS RD 101.19 0023100605 4146 NICOLS RD 91.82 0023101702 4064 NICOLS RD 116.56 0023101801 2146 SAPPHIRE LANE 114.51 0023102304 4084 DIAMOND DR 135.19 0023102908 2125 SAPPHIRE LANE 92.05 0023103401 2178 GARNET PT 144.13 0023105109 2100 GARNET LANE 132.29 0023106909 4144 DIAMOND DR 132.89 0023109408 2095 GARNET LANE 61.01 0023112006 2060 EMERALD LANE 156.28 0023112402 2106 OPAL DR 149.10 0023112808 2088 OPAL DR 139.34 0023202609 4177 TOPAZ DR 99.88 0023210107 2106 JADE LANE 137.88 0023211600 2042 JADE LANE 52,05 9 �I Delinquent Account Listing 0023213903 2053 FLINT LANE 74.78 0023215205 2022 FLINT LANE 117.25 0023300908 4050 DIAMOND PT 125.64 0023302003 2132 CARNELIAN LANE 141.09 0023302607 2098 CARNELIAN LANE 80.04 0023302805 2090 CARNELIAN LANE 398.54 0023304009 2097 CARNELIAN LANE 171.73 0023304108 2101 CARNELIAN LANE 181.87 0023304900 2057 BLUESTONE LANE 157.39 0023306509 2030 BLUESTONE LANE 76.99 0023307606 2082 BLUESTONE DR E 136.83 0023406721 2113 WUTHERING HEIGHTS RD 175.40 0023406853 2125 SILVER BELL RD 119.34 0023406861 2139 SILVER BELL RD 100.51 0023408305 1953 GOLD TR 93.33 0023408313 1955 GOLD TR 193.18 0023408503 1973 GOLD TR 107.89 0023408701 1993 GOLD TR 101.50 0023408719 1995 GOLD TR 147.12 0023412109 3710 BLACKHAWK RD 89.26 0023420805 3752-ROBIN LANE 53.26 0023502602 1957 JADE LANE 88.71 0023503808 1908 CARNELIAN LANE 77.69 0023505605 4058 RAHN RD 162.04 0023507700 4034 BERYL RD 215.47 0023508500 4064 MICATR 72.27 0023508807 4046 MICATR 135.83 0023509003 4059 OLIVINE DR 166.27 0023509508 4058 OLIVINE DR 75.10 0023511207 3961 MICA TR 114.14 0023602600 1837 TURQUOISE TR 173.01 0023603509 1801 TURQUOISE TR 134.27 0023607302 3948 CINNABAR DR 228.11 0023609308 3872 CINNABAR DR 133.32 0023609407 3856 CINNABAR DR 202.69 0023610702 1875 GOLD TR 244.99 0023700206 3901 TURQUOISE PT 77.41 0023702509 1776 SERPENTINE DR 108.53 0023705304 .3957 TURQUOISE CIR 74.81 0023709702 3850 COUNTRY CREEK WAY 214.10 0023709900 3842 COUNTRY CREEK WAY 111.33 0023710304 3828 COUNTRY CREEK WAY 133.76, 0023712300 1782 SILVER BELL RD 142.56 0023713902 1764 SILVER BELL RD 66.46 0023714009 1762 SILVER BELL RD 151.65 0023801806 4001 PUMICE LANE 331.99 0023802002 4013 PUMICE LANE 216.01 10 (9 0 Delinquent Account Listing 0023803604 3966 MICA TR 83.93 0023804107 3936 MICA TR 82.72 0023807001 1847 TACONITE TR 136.78 0023810609 4018 PUMICE LANE 190.78 0023811409 1830 CARNELIAN LANE 136.18 0023900509 1833 KATHRYN CPR 617.10 0023900608 1839KATHRYN CIR 85.97 0023900707 1845 KATHRYN CIR 169.61 0023901002 1850 KATHRYN CIR 100.69 0023902000 4106 BLACKHAWK RD 177.03 0023906209 4072 CINNABAR DR 91.77 0023906803 1818 BLUESTONE DR E 189.75 0023909609 1806 TACONITE TR 133.69 0023909807 1798 TACONITE TR 260.49 0023912603 1766 GABBRO TR 147.62 0023913106 4007 BLACKHAWK RD 92.58 0023916307 4188 SOUTH MEADOWLARK RD 75.22 0023918105 4150 MEADOWLARK WAY 82.89 0023919509 4140 MEADOWLARK WAY 63.92 0023919608 4112 SOUTH MEADOWLARK RD 92.63 0024000705 3786 RED ROBIN LANE 145.82 0024002404 3786 GREY DOVE LANE 93.60 0024004004 1732 FLAMINGO DR 151.42 0024004806 1750 FLAMINGO DR 259.87 0024005100 1754 FLAMINGO DR 113.37 0024005209 1756 FLAMINGO DR 52.69 0024005704 .1768 FLAMINGO DR 120.98 0024007106 1741 FLAMINGO DR 102.66 0024007601 3785 RED ROBIN LANE 68.27 0024007700 3781 RED ROBIN LANE 76.10 0024009904 1741 BLUEBILL DR 80.75 0024011603 1768 BLUEBILL CIR 91.03 0024012403 3760 GOLDEN HILL TER 200.24 0024012601 3764 GOLDEN HILL TER 60.86 0024100307 1742 PALISADE CIR 100.84 0024101107 1742 COCH RAN E AVE 55.00 0024101602 1745 DAVENPORT AVE 84.06 0024108904 1721 MONTICELLO AVE 144.33 0024109100 1713 MONTICELLO AVE 118.65 0024112005 3916 RIVERTON AVE 114.54 0024201600 1536 ASPEN DR 155.70 0024201709 1522 ASPEN DR 585.18 0024202400 1527 GREENWOOD CT N 96.30 0024202509 1529 GREENWOOD CT N 109.90 0024203705 1538 GREENWOOD CT N 53.82 0024204406 1524 GREENWOOD CT N 203.67 0024204505 1522 GREENWOOD CT N 89.87 11 Delinquent Account Listing 0024207409 3468 GREENWOOD CTS 0024207706 3462 GREENWOOD CT S 0024208902 1521 WOODVIEW AVE W 0024209405 1531 WOODVIEW AVE W 0024209900 1516 WOODVIEW AVE W 0024210502 1504 WOODVIEW AVE W 0024211203 1480 WOODVIEW AVE E 0024213407 3425 HIGHLANDER DR 0024214504 3449 HIGHLANDER DR 0024216103 3444 HIGHLANDER DR 0024216608 3422 HIGHLANDER DR 0024220709 3669 ASHBURY RD 0024222804 1563 ASHBURY CT 0024223604 3640 ASH BURY RD 0024228207 3613 ASHBURY RD 0024301301 3650 KOLSTAD RD 0024303703 1296 KOLSTAD LANE 0024305005 .1297 KOLSTAD LANE 0024305203 3667 DENMARK AVE 0024305609 3661 DENMARK AVE 0024306607 3645 DENMARK AVE 0024306805 3637 DENMARK AVE 0024307902 3670 DENMARK AVE 0024308603 3660 DENMARK AVE 0024309106 1282 TIMBERSHORE LANE 0024311607. 1216TIMBERSHORE LANE 0024314205 1165 TIMBERSHORE LANE 0024314700 1173 TIMBERSHORE LANE 0024314809 '1175 TIMBERSHORE LANE 0024315905 1193 TIMBERSHORE LANE 0024316606 1203 TIMBERSHORE LANE 0024316804 1207 TIMBERSHORE LANE 0024316903 1209TIMBERSHORE LANE 0024318701 1237 TIMBERSHORE LANE 0024320400 1265 TIMBERSHORE LANE 0024321200 1277 TIMBERSHORE LANE 0024324501 3757 DENMARK TR W 0024327504 3805 WINDCREST CT 0024328007 3819 WINDCREST CT 0024328700 3835 WINDCREST CT 0024328908 3841 WINDCREST CT 0024331100 1320 DEERCLIFF LANE 0024332009 1300 DEERCLIFF LANE 0024333809 3866 DENMARK AVE 0024333908 3864 DENMARK AVE 0024335002 3805 DENMARK AVE 0024335903 3822 DEERCLIFF CT 12 qU 114.50 228.73 52.61 116.67 224.21 97.03 75.52 575.22 141.05 88.50 74.39 92.34 326.44 98.96 253.84 108.49 89.04 63.22 66.83 109.92 90.02 63.94 68.65 85.12 105.03 81.97 60.26 155.08 71.53 116.98 103.56 50.40 62.67 78.33 57.97 161.80 218.22 61.81 70.95 99.89 70.68 107.11 120.51 153.34 99.67 148.36 92.30 0024336208 0024338808 0024340705 0024403438 0024404600 0024406308 0024407504 0024408502 0024429904 0024460107 0024465106 0024465908 0024510000 0024510109 00245.11404 0024511800 0024514200 0024521304 0024560104 0024561201 0024604100 0024606501 0024702904 0024709404 0024715104 0024800203 0024901605 0024902405 0024902801 0024903007 0024903601 0024904104 0024904401 0024904906 0024905200 0024905309 0024905804 0025001306 0025005703 0025007105 0025007600 0025008103 0025010000 0025011404 0025012600 0025014705 0025102104 3809 DEERCLIFF CT 3775 DREXEL CT 3656 PINECREST CT 3640 CRESTRIDGE CT 1690 BLACKHAWK COVE 1655 BLACKHAWK COVE 1300 DEERWOOD DR 4162 PILOT KNOB RD 1261 WINDCREST AVE 1250 CRESTVIEW LANE 1459 KINGS WOOD LANE 1434KINGS WOOD RD 3854 WESTBURY DR 3825 WESTBURY DR 3921 WESTBURY DR 3945 WESTBURY DR 1117 WESTBURY PATH 3912 WESTBURY WAY 1116 WESTBURY CIR 3861 WESTBURY LANE 3552 WIDGEON WAY 1179 KITTIWAKE CIR 1349 BERRY RIDGE RD 4102 BLUEBERRY LANE 1355 CHATTERTON RD 1231 MOURNING DOVE CT 1311 CRESTRIDGE LANE 1297 CRESTRIDGE LANE 3624 DENMARK AVE 3622 DENMARK AVE 3606 DENMARK AVE 1264 DUCKWOOD DR 3611 CROSSROAD CT 3617 CROSSROAD CT 3614 CROSSROAD CT 3612 CROSSROAD CT 1256 DUCKWOOD DR 3834 LAUREL CT 3860 DOLOMITE DR 3837 HEATHER DR 3847 HEATHER DR 3857 HEATHER DR 3850 HEATHER DR 3820 WILLOW WAY 3802 HEATHER DR 3829 HEATHER DR 3533 COACHMAN RD Delinquent Account Listing 13 r� 136.23 64.52 113.71 97.47 257.62 741.40 725.25 105.50 149.38 121.75 171.21 264.75 115.28 201.90 103.99 118.03 160.07 190.11 149.15 127.38 134.67 178.57 103.35 154.66 190.81 151.01 182.76 89.22 105.13 94.77 101.86 138.45 130.21 151.13 104.75 50.26 129.44 61.81 61.81 179.92 762.54 92.30 71.27 66.77 115.02 66.22 158.67 Delinquent Account Listing .0025104605 1609 BOARDWALK 78.11 0 02510 5107 1629. BOARDWALK 161.91 0025110404 1601 PACIFIC AVE 254.00 0025111303 3569 BALTIC AVE 121.95 0025112905 1581 PACIFIC AVE 98.91 0025200908 1482 FEDERAL CT 136.21 0025201906 1511 LAKEVIEW CURVE 172.08 0025203100 '1406 BLACKHAWK LAKE DR 141.27 0025205907 1509 BLACKHAWK RIDGE WAY 345.26 0025208109 1595 BLACKHAWK LAKE DR 483.16 0025212606 3808 BLACKHAWK RIDGE PL 356.53 0025221409 1586 LAKEVIEW CURVE 175.79 0025221904 1566 LAKEVIEW CURVE 54.67 0025222803 1559 LAKEVIEW CURVE 73.19 0025305004 4002 DEERWOOD TR 304.37 0025310202 1432 CUTTERS LANE 323.59 0025310988 1446 ROCKY LANE 105.15 0025500406 3760 BLACKHAWK RD 622.64 0025505504 1561 JOHNNY CAKE ALCOVE 760.41 0025603002 3943 CLIPPERS RD 251.08 0025610809 4071 BEAVER DAM RD 69.96 0025630302 3777 ROBIN LANE 95.10 0025633702 1863 RUBY CT N 161.44 0025640103 1345 TOWN CENTRE DR 690.58 0025645300 4193 AMBERLEAF TR 182.65 0025649203 1844 DEER POND CIR 216.95 0025651308 3731 BROWN BEAR TR 88.10 0025651704 3747 BROWN BEAR TR 156.01 0025652207 3772 BROWN BEAR TR 290.37 0025674102 3685 ROBIN LANE 92.55 0025677808 1463 KINGSWOOD POND OVERLOOK 127.23 0025688904 1688 OAKBROOKE WAY 145.78 0025691007 1689 OAKBROOKE WAY 122.49 0025693607 1665 OAKBROOKE CIR 300.53 0025702309 1555 JOHNNY CAKE ALCOVE 251.60 0025703901 1570 OAKBROOKE TER 197.41 0025704701 4098 OAKBROOKE CURVE 181.79 0025708306 1513 DEERWOOD BEND 134.13 0025710104 :1490 DEERWOOD BEND 152.84 0025716101 4130 OAKBROOKE CURVE 214.41 0025718909 1827 JOURDAN CT 451.58 0025719501 4177 OLD SIBLEY MEM HWY 96.90 0025719600 4173 OLD SIBLEY MEM HWY 100.97 0025719709 4169 OLD SIBLEY MEM HWY 62.74 0025722109 2212 LIBERTY LANE 116.19 0025723909 1783 TALON TR 72.47 00257.24006 1779 TALON TR 105.94 14 q 01 Delinquent Account Listing 0025724303 4172 RAPTOR RD 54.66 0025724600 4160 RAPTOR RD 109,18 0025725300 4132 RAPTOR RD 118.22 0025725805 1715 TALON TR 64.70 0025728205 1724 TALON TR 113.42 0025728908 1570 YANKEE DOODLE RD IRR 148.53 0025731100 2132 CEDAR GROVE TR 51.77 0025745001 4000 CEDAR GROVE LANE 89.22 0025746306 4026 CEDAR GROVE LANE 93,79 0035501204 1534 LONE OAK RD 179.95 0035501410 1426 SKYLINE RD 71.64 0035501808 1436 SKYLINE RD 105,02 0035502004 1450 SKYLINE RD 77,65 0035505908 550 LONE OAK RD 60.08 0035508001 1430 SKYLINE RD 77.48 0035509504 3544 WESCOTT WOODLANDS 60.08 0036103802 3296 HERITAGE LANE 135.92 0036104909 3319 HERITAGE LANE 185.73 0036105617 3240 HERITAGE LANE 102.24 0036107209 3302 DONALD AVE 672,90 0036107605 3318 DONALD AVE 173,22 0036107928 3305 DONALD AVE 87.33 0036112563 3141 FARNUM DR 50,00 0036112589 3147 FARNUM DR 198.93 0036112720 1587 FOUR OAKS RD 74.43 0036115301 1654 DONALD CT 74.74 0036116705 1624 DONALD CT 105.57 0036120509 31466 FARNUM DR 138.30 0036121705 3136 FARNUM DR 57.58 0036142701 3225 EVERGREEN DR 117.77 0036143303 3213 EVERGREEN DR 87,79 0036144806 1595 RAINDROP DR 50.00 0036145407 3220 EVERGREEN DR 211.03 0036146207 3236 EVERGREEN DR 102,21 0036146702 1595 SNOWFLAKE DR 60.12 0036147007 3134 FARNUM DR 382.63 0036200111 1425 LONE OAK RD 104.01 0036202604 2954 SIBLEY MEMORIAL HWY 659.53 0036202802 1581 RUSTIC HILLS DR 66.32 0036205003 2852 SIBLEY HILLS DR 291.34 0036205201 2888 SIBLEY HILLS DR 569.46 0036205714 1530 LONE OAK RD 104,98 0036209401 1556 RED CEDAR RD 134.37 0036214203 1558 MCCARTHY RD 149.27 0036215606 1481 MCCARTHY RD 87.26 0036230407 1594 STEPHANIE CIR 160,92 0036230506 1590 STEPHANIE CIR 539,29 15 n3 0036230803 1578 STEPHANIE CIR 0036231306 1575 STEPHANIE CIR 0036232007 1550 SKYLINE CT 0036300101 1410 SKYLINE RD 0036300218 1420 SKYLINE RD 0036300507 1440 HIGHVIEW AVE 0036301406 1455 HIGHVIEW AVE 0036302305 1473 HIGHVIEW AVE 0036302909 1470 HIGHVIEW AVE 0036304103 1477 BRIDGEVIEW AVE 0036304202 1478 BRIDGEVIEW AVE 0036307700 2987 PILOT KNOB RD 0036307908 2988 PILOT KNOB RD X0036308203 1384 AVALON AVE 0036308401 1310 AVALON AVE 0036309508 2890 FAIRLAWN PL 0036310704 2950 BURNSIDE AVE 0036313609 2841 VILAS LANE 0036401107 3206 MARICE CT 003640.1404 3207 MARICE CT 0036401909 1344 JURDY RD 0036402600 1325 JURDY RD 0036404507 3153 JURDY CT N 0036404705 3165 JURDY CT N 0036404804 3171 JURDY CT N 0036404903 3177 JURDY CT N 0036405306 1380 JURDY RD 0036405710 3205 JURDY CT S 0036406015 3206 JURDY CT S 0036406106 3202 JURDY CT S 0036407104 1335 QUARRY LANE 0036407401 1358 QUARRY LANE 0036408003 1330 TOWERVIEW RD 0036408029 1335 TOWERVIEW RD 0036410959 980 LONE OAK RD 0036430205 3080 SHIELDS DR 107 0036430601 3080 SHIELDS DR 103 0036433308 3040 SHIELDS DR 102 0036434009 3030 SHIELDS DR 101 0036502409 2977 LEXINGTON AVE S 0036503704 2836 LEXINGTON AVE S 0036504306 1037 KENNETH ST 0036504603 1049 KENNETH ST 0036504900 1061 KENNETH ST 0036505204 1073 KENNETH ST 0036505501 1078 KENNETH ST 0036506301 1046 KENNETH ST Delinquent Account Listing 16 q4 107.08 110.32 61.87 92.22 161,57 187.48 145.23 208.25 137,34 116.32 133.72 121.26 111.39 211.48 542,22 112.82 183.98 134.20 185.98 114.48 73.70 55.98 51.44 98,73 107.89 147.23 110.49 164.29 157.37 126.51 147.67 106.81 191.39 146.74 448.94 114.09 99.95 84.59 50.00 56.43 596.78 103.86 129.30 171.28 119.22 50.00 102.15 0036507002 1041 BEATRICE ST 0036507408 1057 BEATRICE ST 0036507606 1065 BEATRICE ST 0036507903 1077 BEATRICE ST 0036510907 1064 MCKEE ST 0036511004 1060 MCKEE ST 0036511707 1045 KEEFEST 0036511806 1049 KEEFEST 0036512002 1057 KEEFEST 0036512101 1061 KEEFEST 0036512309 1069 KEEFEST 0036530004 2700 PILOT KNOB RD 0036602019 3211 HWY 55 0036605301 3320 ROLL LANE 0036605905 3318 WREN LANE 0036607307 3205 RANDOM RD 0036607505 645 RITA CT 0036607901 3220 RANDOM RD 0036608800 629 SALLY CIR 0036610004 3200 DODD RD 0036610103 3240 DODD RD 0036702702 3262 BLACK OAK DR 0036705309 553 77TH ST W 0036706406 3247 RED OAK DR 0036709905 532 ROLLING HILLS PL 0036712701 3306 ROLLING HILLS DR 0036722304 3413 ROLLING HILLS DR 0036722403 3417 ROLLING HILLS DR 0036723104 3239 HILLSIDE CT 0036723609 3449 ROLLING HILLS DR 0036725604 645 HILLSIDE DR 0036800803 3950 WORCHESTER DR 0036802304 3947 WORCHESTER DR 0036803302 3820 FAIRHAVEN RD 0036804003 3887 WORCHESTER DR 0036812204 673 BROCKTON CURV 0036813806 4017 STONEBRIDGE DR S 0036822203 721 BRADFORD CIR 0036902302 3721 SOUTH HILLS LANE 0036903508 3785 SOUTH HILLS DR 0036905701 710 BRENTWOOD LANE 0036909901 712 STONEWOOD RD 0036910701 665 WINDTREE KNOLL 0036910800 669 WINDTREE KNOLL 0036917003 3633 WINDTREE DR 0037003803 946 W ESCOTT TR 0037005006 898 W ESCOTT TR Delinquent Account Listing 17 15 145,98 175.56 105.94 88.97 73,98 141.31 68.98 107.49 80.70 163,42 73,92 107.53 118.73 158.76 69.71 141.48 184.31 144.46 188.45 164.56 116.06 1,205.72 154.07 156.67 102.28 250.80 197.92 125.32 188.38 142,90 211.07 148,32 124.57 224.11 167.60 57.62 285,69 133,26 117.48 236.97 159.87 209,07 230.82 92,07 123.55 50.00 50.00 Delinquent Account Listing 0037005808 876 TRAILS END RD 98.98 0037006905 916 WE.SCOTT SQUARE 50.00 0037007002 912 WESCOTT SQUARE 50.00 0037010105 3615 FALCON WAY 91.79 0037011905 3605 BLUE JAY WAY, 80,46 0037014503 3643 FALCON WAY 517.94 0037015104 3632 FALCON WAY 640.61 0037018504 3679 FALCON WAY 216,32 0037018900 3695 FALCON WAY 88.72 0037020104 3680 FALCON WAY 303,08 0037020906 3683 CANARY WAY 108.10 0037023009 3685 CARDINAL WAY 100.17 0037024908 3664 CARDINAL WAY 131.76 0037101201 4108 STATES AVE 50.00 0037103108 831 VENTNOR AVE 115.06 0037105608 4154 PENNSYLVANIA AVE 88,25 0037107604 4072 PENNSYLVANIA AVE 109.06 0037109303 4162 BRADDOCK TR 151.82 0037112208 4141 NEW YORK AVE 233.57 0037113701 816 SHORTLINE 114.82 0037116902 4036 PENNSYLVANIA AVE 213.77 0037117603 844 NORTHVIEW PARK RD 134,18 0037121001 861 TROTTERS RIDGE 134.17 0037122207 808 TROTTERS RIDGE 149,01 0037200508 1000 GREENSBORO LANE 244,93 0037200805 3786 GREENSBORO CT 91.32 0037202405 3759 GREENSBORO DR 249.82 0037401403 4025 NORTHVIEW TER 120.89 0037401700 4037 NORTHVIEW TER 153.72 0037501004 4175 COUNTRYSIDE DR 239.32 0037501400 4185 COUNTRYSIDE DR 180.28 0037502705 616 AUTUMN OAKS CT 103,62 0037502804 612 AUTUMN OAKS CT 87.57 0037504107 4142 LANTERN LANE 298.41 0037513306 4071 CAMBERWELL DR N 348.82 0037513504 4079 CAMBERWELL DR N 175.47 0037513801 4101 BAFFIN BAYS 68.74 0037607207 661 BRIDLE RIDGE RD 300:25 0037612702 3842 MILL RUN LANE 119.18 0037617206 3902 CANTER GLEN DR 82.47 0037702800 3874 PRINCETON TR 92.30 0037703907 3879 GIBRALTAR TR 149.41 0037705100 1060 TICONDEROGA TR 95.24 0037705308 1044 TICONDEROGA TR 137.75 0037705407 1036 TICONDEROGA TR 108,68 0037706306 3924 GIBRALTAR TR 59,02 0037706900 3876 GIBRALTAR TR 61.65 18 0037707700 1031 BRIAR CREEK RD 0037708005 1043 BRIAR CREEK RD 0037710902 1057 KETTLE CREEK RD 0037716800 1023 SAVANNAH RD 0037717709 1059 SAVANNAH RD 0037718707 1026 SAVANNAH RD 0037719804 3912 DANBURYTR 0037801503 1014 TICONDEROGA TR 0037801909 1006 TICONDEROGA TR 0037802600 978 TICONDEROGA TR 0037806304 3922 BOSTON CIR 0037808102 1000 BOSTON HILL RD 0037808904 1075 NORTHVIEW PARK RD 0037810801 995 NORTHVIEW PARK RD 0037811007 991 NORTHVIEW PARK RD 0037811809 3869 DANBURY TR 0037814407 983 KETTLE CREEK RD 0037814605 991 KETTLE CREEK RD 0037816402 992 STONY POINT RD 0037817509 983 STONY POINT RD 0037900503 3782 WESCOTT HILLS DR 0037903804 3635 WESCOTT HILLS DR 0038005104 3651 WOODLAND TR 0038008801 3621 TANGLEWOOD CT 0038009700 3782 LINDEN CT 0038010005 3770.LINDEN LANE 0038012209 3761 BAYBERRY LANE 0038202008 536 ESK LANE 0038202503 ,604 THAMES CIR 0038204608: 611 EDEN CIR 0038208005 4161 COUNTRYVIEW DR 0038209508 4083 PRAIRIE RIDGE RD 0038216701 705 OXFORD RD 0038217402 731 CAMBERWELL DR 0038220604 4047 ALBANY CIR 0038224002 891 IVY LANE 0038225207 3463 TRAILS END RD 0038227203 3806 BRIDGEWATER DR 0038232005 3877 KENNET CIR 0038237400 3694 WILLBROOK CT 003$241303 861 GREAT OAKS TR 0038246401 3895 MERSEY PT 0038247300 565 COVENTRY PKWY 0038254306 701 GRANITE DR 0038257903 3551 WOODLAND TR 0038261509 928 TRAIL CT 0038262002 917 LONE OAK RD Delinquent Account Listing 19 67.77 746.42 52.46 108.03 50,00 91,94 88.04 594.78 125.21 111.32 82,15 150.47 71.64 175.26 82.81 212.79 302.07 131.07 144.96 156.08 50.00 59.06 321.28 285.26 240.63 247.30 244.28 168,32 141.32 221.66 100.24 181.68 88.26 117.22 112.74 82,07 108,57 73.70 141.41 117,69 284.82 219.83 152.76 64.03 246.78 232.69 188.33 0038262010 0038262804 0038272803 0038276101 0038276507 0038282505 0038288908 0038289104 0038292504 0038292504 0038298709 0038301701 0038302402 0038302808 0038304507 0038308201 0038310405 0038311007 0038311502 0038313706 00383.18804 0038322707 0038334603 0038334900 0038340105 0089907055 0089907100 0089907245 0089908235 0089908455 0089909015 0089909065 0089909230 Delinquent Account Listing 917 LONE OAK RD 868 TRAILS END RD 1288 PROMENADE PL 821 EAGAN OAKS LANE 810 EAGAN OAKS LANE 985 ALDRIN DR 894 OAK CT 886 OAK CT 647 LEXIE CT 647 LEXIE CT 906 HYLAND CT 842 GOVERN CIR 842 BALD LAKE CT 826 BALD LAKE CT 3877 BIG TIMBER TR 3530 WESCOTT WOODLANDS 512 CHAPEL CT 500 CHAPEL CT 497 CHAPEL CT 3211 BLACK OAK DR 614 CRANE CREEK LANE 1000 BLUE GENTIAN RD 1000 BLUE GENTIAN RD C -IRR 3046 POPPLER LANE 3101 HWY 55 1474 WELLINGTON WAY 1712 TERRA GLENN CT 1721 TERRA GLENN CT 3607 SPRINGWOOD CT 654 PARKSIDE CT 2133 CEDAR GROVE TR 2139 CEDAR GROVE TR 511 CLASSIC CT Tota I Accounts Assessed I ES 89,06 163.48 2,093,41 127.57 150.05 116.20 104.37 139.07 84.00 170.49 268.77 276.69 134.12 132,86 197.80 50.00 243,70 91.30 489.98 152.39 142.09 53.18 601,87 134,54 57,20 89,15 268.32 409.05 324.60 200.05 115:50 63.90 3,971,13 149,139,41 924 Agenda Information Memo March 4, 2104, Eagan City Council Meeting PUBLIC HEARING B. CERTIFICATION OF DELINQUENT MOWING, NOXIOUS WEEDS, AND REFUSE REMOVAL BILLS ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent mowing, noxious weeds, and refuse removal bills and authorize its certification to Dakota County. FACTS: ➢ The City Code allows for collection of delinquent mowing, noxious weed, and refuse removal bills through certification to property taxes. A 10% penalty and $25 certification fee are added to all outstanding delinquent bills. ➢ At the February 3, 2014 City Council meeting, a public hearing was scheduled for the March 4, 2014 City Council meeting. ➢ The City currently has five properties with delinquent bills. The assessable amount of these bills is $868.05. Three of these properties have been or are currently in the foreclosure process. ➢ The City will accept payment for any portion of the assessment free of interest charges for a period of 30 days, beginning March 5. If the assessment is paid after the interest -free period, interest at 3.5% from March 4, 2014 to December 31, 2015 will be added to the principal amount due. The length of the assessment is one year. Unpaid balances will be collected with the 2015 property taxes. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and the proposed assessments. ATTACHMENTS: (1) PHB -1 Assessment Roll ?a�'4 0 19 ki P ca 0 E IAGJ 41 3 GJ L M N 3 Ln 0 0 0 c ou c 3 0 E c a� Cr c cu 0 Ln 0 06 Lo 00 4A C Q1 E N O! H Ln Q 0 'm _ v 3 lr 'O O � U N U O w A N L N N 0 7 03 = v 0 m 0 Q 0 0 CL u m N O 1, N rH Ln Ln Ln 0 f, of 00 O d E rH m -i w oq an w v c c c 0 0 0 0 E E E E v 41 = m O m o Ln 0 Ln 0 O o) �p v E o0 m 06 m ui 00 ui 00 r1 N 41 y) rH i/} rl i/} ci V)- -1 in- N -Vn I0 � ti Q 0 O O O O O O O O O O In Ln Ln Ln Ln N L= L LL. � s L c m 0000(n m Ln Ln O 3 0 ,;^ m m rH o o 6 E Q. =o a, o 0 as c 0 a, 0 Q. O m O d' O lD O d' N 00 O O rH m rH H N N O H H rH O O O O O H Ln O H H H d* r-i 0 0 H 0 H 0 H 0 H Ln 0 06 Lo 00 4A C Q1 E N O! H Ln Q 0 'O O � U N U O N L N N L 7 03 = v 0 m 0 Q 0 0) m u m N O 1, N rH Ln Ln Ln f, of 00 O d a-1 rH m -i d' Ln 0 06 Lo 00 4A C Q1 E N O! H Ln Q 0 Agenda Information Memo March 4, 2104, Eagan City Council Meeting PUBLIC HEARING C. CERTIFICATION OF DELINQUENT FALSE ALARM BILLS ACTION TO BE CONSIDERED: To close the public hearing and approve the final assessment roll for delinquent false alarm bills and authorize its certification to Dakota County. FACTS: ➢ The City Code allows for collection of delinquent false alarm bills through certification to property taxes. A 10% penalty and $25 certification fee are added to all outstanding delinquent bills. ➢ At the February 3, 2014 City Council meeting, a public hearing was scheduled for the March 4, 2014 City Council meeting. ➢ The City currently has four properties with delinquent false alarm bills. The assessable amount of these bills is $1,420. None of these properties have been or are currently in the foreclosure process. ➢ The City will accept payment for any portion of the assessment free of interest charges for a period of 30 days, beginning March 5. If the assessment is paid after the interest -free period, interest at 3.5% from March 4, 2014 to December 31, 2015 will be added to the principal amount due. The length of the assessment is one year. Unpaid balances will be collected with the 2015 property taxes. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this hearing and the proposed assessments. ATTACHMENTS: (1) PHC -1 Assessment Roll — Axe_ 19 'm +1 c a, o- c ai 0 O ai a a F- > L m a � � � E m m 0 N U w U 01 O r� O N m 01 00 Ql c-I I� 01 Q N d' r-I C al E H aJ a �a 0 I- E L E L E L E L Ln h N Ln 41 i O O O O O O O O m Ln m Ln - E :t m O m 41 H N c q M c-1 H of a m � O w V- Ln Ln Ln Ln N N N N m f. s 0 0 0 0 c m O O O O c c O Q, N i H w ci n a a +� v 4� $ 3 0 c � v Q. 0 O O O O I, N c-I ci O O O O H H H H O O O O 0 LO1n O � O o. m m m lD rn 110 dt N w N I N O O O O r-I c-I c-I ci > L m a � � � E m m 0 N U w U 01 O r� O N m 01 00 Ql c-I I� 01 Q N d' r-I C al E H aJ a �a 0 I- Agenda Information Memo March 4, 2104, Eagan City Council Meeting OLD BUSINESS A. ORDINANCE AMENDMENT - AN ORDINANCE AMENDMENT TO CITY CODE CHAPTER 10 REGARDING THE USE OF COAL TAR SEALANTS ACTION TO BE CONSIDERED: Approve an Ordinance Amendment to City Code Chapter 10 regarding the use of coal tar sealants and direct the City Attorney to publish the ordinance amendment. FACTS: ➢ During the last legislative session, a new statute was enacted that bans the use and sale of coal tar sealants throughout the state. ➢ Before the statewide ban, coal tar sealants had been applied to asphalt driveways and parking lots to protect pavement. The sealants contain high concentrations of harmful chemicals, which can contaminate nearby soils and waters via stormwater runoff. Less harmful sealants are widely available. ➢ The statewide ban applies to Eagan, but an ordinance amendment is necessary to allow the City to enforce the ban locally. Without the proposed ordinance amendment, the Minnesota Pollution Control Agency would be responsible for enforcement. ➢ The Energy and Environment Advisory Commission has recommended the City Council adopt an ordinance enforcing the ban on the use of coal tar sealants. Administration, Parks and Public Works staff and the City Attorney's office have reviewed the draft ordinance and found it to be in order for favorable Council action. ATTACHMENTS: (1) OBA -1 Proposed Ordinance -- ?ac., i ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE, CHAPTER 10, ENTITLED "PUBLIC PROTECTION, CRIMES AND OFFENSES" BY ADDING SECTION 10.45 REGARDING COAL TAR SEALANT BAN AND ENFORCEMENT; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 10.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 10 is hereby amended by adding Section 10.45 to read as follows: Sec. 10.45. Coal Tar Sealant Product Ban. Subd. 1. Adoption. The Minnesota coal tar sealant product law, currently set forth in Minn. Stat. § 116.202, and any amendments thereto established and adopted from time to time, is hereby adopted as though set forth verbatim herein. One copy of said statute shall be marked "City of Eagan - Official Copy" and kept on file in the office of the City Cleric and open to inspection and use by the public. Subd. 2. Enforcement. It is unlawful for any person to violate any provisions of the Minnesota coal tar sealant product law within the city. The city's chief building official or his inspectors or any code enforcement technician may enforce the provisions of the Minnesota coal tar sealant product law within the city. Section 2. Eagan City Code, Chapter 1, entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation "' and Section 10.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: By: Christina M. Scipioni Its: City Cleric Date Ordinance Adopted: CITY OF EAGAN City Council By: Mike Maguire Its: Mayor Date Ordinance Published in the Legal Newspaper: Agenda Information Memo March 4, 2014, Eagan City Council Meeting VI. OLD BUSINESS B. PLANNED DEVELOPMENT AMENDMENT - MFC PROPERTIES (TOWN CENTRE SHOPPES) ACTION TO BE CONSIDERED: To continue this item to the March 18, 2014 City Council meeting. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present. FACTS: ➢ The applicant has requested this item be continued to the March 18, 2014 City Council meeting. ➢ The applicant continues to work on revisions to the proposal based on comments from the February 3, 2014 City Council meeting. ➢ None 60 -DAY AGENCY ACTION DEADLINE: Extended to April 17, 2014 ATTACHMENTS: (1) 01313-1 Request for continuance from applicant •- eaq, Me Pam Dudziak From: Bruce Miller [ mails o:bmillernmfcproperties,com] Sent: Tuesday, February 25, 2014 3:32 PM To: Pam Dudziak Subject: RE: Site Sketch HI Pam — We are still struggling to address the comments from the City Council and what we believe is best for the rest of the tenants of the shopping center, Further, the owner, Martin Colon, has been out of the country and therefore we have not been able to get his feedback, If it Is passible, I would like to postpone the meeting to the next Council Meeting on March 13th. Please confirm this Is acceptable, Bruce Bruce Miller, CCIM Vice President MFC Properties Corporation 3470 Washington Drive, Suite 102 Eagan, MN 56122 (o)661- 452-3303 (o) 612-200 -7213 (f) 651 - 462 -3362 bmilier mfc ro erties,crm www.. fc ro erties,com IMFQ _ Agenda Information Memo March 4, 2014, Eagan City Council Meeting VII. NEW BUSINESS A. CONDITIONAL USE PERMIT - RJR ENTERPRISES ACTION TO BE CONSIDERED: To approve (or direct preparation of Findings of Fact for Denial) a Conditional Use Permit to allow a minor auto repair upon property located at 4101 Nicols Road, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Majority of Councilmembers present. FACTS: ➢ The property contains an existing 18,000 s.f. multi- tenant building that was constructed in 2002. ➢ The property is zoned GB, General Business, in which minor motor vehicle repair is considered a conditional use. ➢ The CUP is requested for a tenant, Zach's Automotive, which now occupies the space previously occupied by Liberty Auto Glass. ➢ The proposal does not involve any modifications to the site. ➢ According to the Applicant's narrative, there are no car sales on the property, and no outdoor storage of vehicles associated with this use. The Advisory Planning Commission held a public hearing on the proposal at the February 25, 2014 meeting, and did recommend approval. ISSUES: ➢ None 60 -DAY AGENCY ACTION DEADLINE: March 16, 2014 ATTACHMENTS (3): NBA -1 Location Map - 6b NBA -2 Draft February 25, 2014, APC Meeting Minutes - eo4d, b9 NBA -3 Planning Report - p -t� C, o (>A Location Map Feet Project Name: Prowire Addition 0 500 1,000 2,000 Request: Conditional Use Permit Legend Case No: 19- CU- 01 -01 -14 .PARCELS 08 -2013 Bulldings �c,ty City of Eapa �s ®® Parks N Boundary Advisory Planning Commission February 25, 2014 Page 2 of 7 IV. PUBLIC HEARINGS A. Prowire Addition Applicant Name: Rocky Ranch, RTR Enterprises Location: 4101 Nicols Road, Suite 105; Lot 1, Block 1, Prowire Addition Application: Conditional Use Permit A Conditional Use Permit to allow minor auto repair. File Number: 19- CU- 01 -01 -14 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated February 10, 2014. She noted the background and history. Vice Chair Filipi opened the public hearing. There being no public comment, Vice Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Piper moved, Member Sagstetter seconded a motion to recommend approval of a Conditional Use Permit to allow a minor auto repair upon property located at 4101 Nicols Road, subject to the following conditions: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. Outside storage of vehicles is prohibited. All voted in favor. Motion carried 6 -0. ON PLANNING REPORT CITY OF EAGAN REPORT DATE: February 10, 2014 APPLICANT: RJR Enterprises PROPERTY OWNER: RJR Enterprises REQUEST: Conditional Use Permit LOCATION: 4101 Nicols Road CASE: 19- CU- 01 -01 -14 HEARING DATE: February 25, 2014 APPLICATION DATE: January 15, 2014 PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: GB, General Business SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to allow a minor auto repair upon property located at 4101 Nicols Road, legally described as Lot 1, Block 1, Prowire Addition, AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Planning Report — RJR Enterprises February 25, 2014 Paee 2 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage strictures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or dainage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 41), Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. BACKGROUNDMISTORY The property was platted in 2002 and the building constructed shortly thereafter, allowing Prowire to relocate fi•om the Cedar Grove redevelopment area. A Variance was granted for reduced setbacks to the Hwy. 77 right -of -way. The property is zoned GB, General Business, which is intended "to accommodate a wide range of retail commercial and office uses that serve the community and are generally located along arterial roadways," The auto repair use came to the attention of City staff when unlicensed vehicles were observed outside on the property. The applicant has since removed the outdoor storage. However, the auto repair use requires a conditional use permit in the GB zoning district, even when it does not involve outdoor storage and is conducted entirely within the building. EXISTING CONDITIONS The 3.46 -acre site is developed with an 18,000 s.£ multi- tenant building built in 2002. Access is from Nicols Road in two locations. A service drive extends around the building, with loading docks on the west side of the building for the southerly tenants. M Planning Report — RJR Enterprises February 25, 2014 Page 3 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property; EVALUATION OF REQUEST Proposal — The Conditional Use Permit is requested for one of the building tenants, Zach's Automotive, which conducts "minor repairs on cars that are purchased for the purpose of being fixed tip and sold." According to the applicant's narrative, there are no car sales on the property, and no outdoor storage of vehicles associated with this use. Any vehicles being serviced at the site should display current registration, or be stored inside the building. Compatibility with Surrounding Area —The building and parking areas are on the southern end of the site across from the school. The northern end of the site, which is green space and ponding, is across from residential uses. There are no proposed changes to the Site Plan. Airport Noise Considerations — The site is located within Airport Noise Policy Zone 4 one -mile Buffer. Sec. 11.64, Aircraft Noise Zone Overlay District, commercial uses are considered compatible within this zone. Code Requirements — Within the GB zoning district, minor motor vehicle repair is considered a Conditional Use. This use includes repair and replacement of parts not requiring the removal of the engine head or pan, transmission or differential, incidental body and fender work, and minor painting an upholstering service, all when applied to passenger vehicles and trucks up to 9,000 pounds gross vehicle weight. Since no specific conditions related this use are listed in the Zoning Code, the general performance standards set forth above, which are applicable to all Conditional Uses, apply to evaluation of this request. LandscMing — The site was landscaped within initial development. No new landscaping is proposed at this time. Access /Street Design — Access to the site is from Nicols Road in two locations. No changes to access are proposed. V• Existin Use Zoning Land Use Designation North Vacant /MVTA Transit Station PD, Planned Development QP, Quasi Public Soath Vacant (former gas station ) GB, General Business/ RC, Retail Commercial East School /institutional and single - family residential PF, Public Facilities R -1, Single-Family QP, Quasi - Public LD, Low Density West I Hwy. 77 Right-of-Way I Right-of-Way EVALUATION OF REQUEST Proposal — The Conditional Use Permit is requested for one of the building tenants, Zach's Automotive, which conducts "minor repairs on cars that are purchased for the purpose of being fixed tip and sold." According to the applicant's narrative, there are no car sales on the property, and no outdoor storage of vehicles associated with this use. Any vehicles being serviced at the site should display current registration, or be stored inside the building. Compatibility with Surrounding Area —The building and parking areas are on the southern end of the site across from the school. The northern end of the site, which is green space and ponding, is across from residential uses. There are no proposed changes to the Site Plan. Airport Noise Considerations — The site is located within Airport Noise Policy Zone 4 one -mile Buffer. Sec. 11.64, Aircraft Noise Zone Overlay District, commercial uses are considered compatible within this zone. Code Requirements — Within the GB zoning district, minor motor vehicle repair is considered a Conditional Use. This use includes repair and replacement of parts not requiring the removal of the engine head or pan, transmission or differential, incidental body and fender work, and minor painting an upholstering service, all when applied to passenger vehicles and trucks up to 9,000 pounds gross vehicle weight. Since no specific conditions related this use are listed in the Zoning Code, the general performance standards set forth above, which are applicable to all Conditional Uses, apply to evaluation of this request. LandscMing — The site was landscaped within initial development. No new landscaping is proposed at this time. Access /Street Design — Access to the site is from Nicols Road in two locations. No changes to access are proposed. V• Planning Report — RJR Enterprises February 25, 2014 Page 4 SUMMARY /CONCLUSION In summary, RJR Enterprises is requesting approval of a Conditional Use Permit to allow a minor motor vehicle repair use upon property located at 4101 Nicols Road. The proposal appears compatible with the surrounding area. The use occupies one of the tenant spaces in the existing building and does not involve any modifications to the site. Outdoor storage of vehicles is not proposed, and consequently, will not be allowed. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to allow a minor auto repair upon property located at 4101 Nicols Road. If approved, the following conditions shall apply: 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council, 2. Outside storage of vehicles is prohibited, �J M NONE [Big wim RON WMEESEEM OR '14AR' all 1119- qL[ E <Z iL O Ed ICL rte. ® E 06 u Z CD M NONE [Big wim RON WMEESEEM OR '14AR' all 1119- qL[ <Z O Ed ICL M NONE [Big wim RON WMEESEEM OR '14AR' all 1119- qL[ <Z O Ed M NONE [Big wim RON WMEESEEM OR '14AR' all 1119- qL[ Current Zoning and Land Use Map CltyDf �a�an Application: Prowire Addition Type: Conditional Use Permit Case No.: 19- CU- 01 -01 -14 Zoning GB General Business Land Use Flan RC Retail Commercial N 0 300 600 1,200 Feet a� �� 01 Alz fff c4p. .-9t-.leRf all STI NIP AX -4)-t vvv� q vw- ''Pt K'" -;-j u ;j Irp ?5� mA RX; 29, 77, 6 � MON it Mies Ali§ $ Tv 4 Z i PO 1 H $ I CS p G Ir, III gp el 3 r� q p U! SITE PLAN " nj CITY PROJECT NO, 02 -BP -F // \yy §o \ PROWIRE EAGAN, MN EGR RCCCY RANCH UTILITY PLAN John 011vor & Assoolafos, lno. w.+iarolvnt,y, e..w s.,veWy, was emu,:ey eoJ r m,vem,. tr..q sem x6o q 84 05 (fU94 -68 P,aP� �a eY °mYe,�,mara °Y a °,e, yparvivlon and Ihol I om o duly uceneea rmmeeron o Irn9lneer uder slgn¢d: 7�" JaY R. NIII ame: fan /fle9• rlo u� PAiE: 2/15/02 OFSq,1 OY: JRN Donav+N Dr: Jfl N IECEV DY: 4m iEXt: N/A N TUT! 1Y02WIFi /A xc ua.: Dx to -n� No DATE DESCRIPTION a /vi /oX. _ 0J /lore to Ffk /Ilvor, DurM1tvllk and Draokfyn C¢Men Illntteeokt — q i EXHIBIT A Coo i sr eta OG s 1—sr F-� i FLOOR PLAN Cifb Request for Condition Use Permit for 4101 Nicols Road Unit #105 The property located at 4101 Nicols Road is owned by RJR Enterprises, LLC. This property is zoned GB (General Business) and designated as RC (Retail Commercial.) The property is surrounded by commercial property to the south, a school to the east, residential property to the NE, bus stop to the north, and Cedar Ave corridor to the west. The building's current occupants include a dance studio, personal trainer, low voltage contractor, sign company, and a printer supply company. We are requesting a Condition Use Permit to allow Zach's Automotive, located in unit #105, to conduct minor repairs on cars that are purchased for the purpose of being fixed up and sold. There are no car sales on property and the cars that are being worked on are stored overnight either at a different location or inside the unit. Cars are delivered and loaded at a different location and are driven to the site for the repair work. There is a ventilation system installed in unit 105 due to the original tenant's (Liberty Auto Glass) requirements. Zach's is currently occupying space #105 under a three year lease Which began November 1, 2013. We were informed that this use requires a CUP from the city. The space has not changed from it original build out and was previously occupied by an auto glass repair company. NARRATIVE (Y� Agenda Information Memo March 4, 2014, Eagan City Council Meeting VII. NEW BUSINESS B. REZONING AND FINAL PLANNED DEVELOPMENT — JENSEN & JENSEN PROPERTIES AND EAGAN ECONOMIC DEVELOPMENT AUTHORITY ACTIONS TO BE CONSIDERED: To approve (or direct preparation of Findings of Fact for Denial) a Rezoning from CGD, Cedar Grove District, to PD, Planned Development, for property located at 3840 Sibley Memorial Highway, legally described as Lot 1, Block 1, Jensen's Supper Club 1st Addition and Outlot D, Paragon Addition. To approve (or direct preparation of Findings of Fact for Denial) for Final Planned Development for a restaurant building and parking expansion and outdoor patio dining, upon property located at 3840 Sibley Memorial Highway, legally described as Lot 1, Block 1, Jensen's Supper Club 1 st Addition and Outlot D, Paragon Addition, subject to the conditions listed in the APC minutes. REQUIRED VOTE FOR APPROVAL: Rezoning — At least three votes Final Planned Development — At least three votes FACTS: ➢ In 2013, the EDA entered into a purchase agreement to sell Outlot D to Jensen's. Closing has not yet occurred, thus the EDA is co- applicant on this proposal. ➢ Jensen's proposes to expand the parking lot and building, add outdoor patio dining, and provide new free - standing signs on the property. ➢ The Nicols Road driveway will be consolidated into a single shared access with The Flats development to the east. ➢ A summary of proposed modifications and improvements follows: • Expanded surface parking lot. • Angled parking must meet 11.5' stall width • Reduced parking setbacks from public right -of -way • Dedication of trail easement along south side for future trail from Rahn Rd. to The Flats at Cedar Grove development east of Jensen's • Additional easement required to cover existing sanitary sewer line along Nicols Rd. frontage • New pylon sign at Rahn and Nicols corner, 12' ht. and includes dynamic panel • New monument sign at Rahn Road access; existing monument (no sign) to remain &V • The building addition to the NE corner encloses existing trash storage area and does not result in additional restaurant seats. • The outdoor patio dining is intended for 42 seats. For outdoor seating >24 seats, a seating plan must be provided for the Final PD. ➢ The proposed Planned Development zoning can accommodate deviations to typical Code standards that result from existing and proposed improvements, and provides flexibility to allow the applicant to reinvest in the site in a way that can complement other investments in the redevelopment district. ➢ The Advisory Planning Commission held a public hearing on the proposal at the February 25, 2014, meeting, and did recommend approval. ➢ Following the APC item, the applicant provided a floor plan for the restaurant, including a plan for the outdoor patio seating showing 10 tables of 4, for a total of 40 patio seats. This floor plan is included in the attachments. ISSUES: ➢ Application for Final Plat has been made to consolidate the two parcels into a single lot. The Final Plat is still under review by Dakota County, and will be before the City Council for approval at a future date. The conditions of Final PD approval require that the property be platted. 60 -DAY AGENCY ACTION DEADLINE: April 26, 2014 ATTACHMENTS: (4) NBB -1 Location Map - PaSe- 10 'X _ NBB -2 Draft February 25, 2014, APC Meeting Minutes - NBB -3 Planning Report dated February 19, 2014 - C- O&S. LLtO NBB -4 Floor and Patio Seating Plan dated February 26, 2014 tot s 0 O V O J � M M r r MLL� C;00 d 06 C; ti tm O 0 N N N r r- E .. R Z +' O V Z O d 0 a�U m 0 CV 00 ,p O p C U Y m CL m d U C �1i J � z Lo 0 - o N 0 O 1° 0 0 O Nm WE 0 W-0 NONE NMI MEN ■MIl ®�1® os , .'fit ����► ol,� � ♦ � ®® �� ■� . ®■ ' ; ,�.�.���� ®s �� ® ®� Q� ®fir ■ ® ■�■ ® ®® ® ♦ ®- soon ®® ■ ■■ ®® !i �®®�■ ■ ■■■ ■ ■■ :® MEN `���� � � ®�►® ��■ ®111 ®, ■i ®I ■ Advisory Planning Commission February 25, 2014 Page 3 of 7 B. Jensen's Supper Club Applicant Name: Doron Jensen, Jensen & Jensen Properties and Eagan Economic Development Authority Location: 3840 Sibley Memorial Highway; Lot 1, Block 1, Jensen's Supper Club 1st Addition Application: Rezoning A Rezoning from CGD, Cedar Grove District to PD, Planned Development District. File Number: 19- RZ- 06 -08 -13 Application: Final Planned Development A Final Planned Development to expand the building and parking and add outdoor patio dining. File Number: 19- FD- 07 -08 -13 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated February 19, 2014. She noted the background and history. Secretary Piper inquired about the parking stalls per restaurant seats. Planner Dudziak explained requirements of one parking stall per three restaurant seats and stated the proposed parking is adequate. Wayne Stark, Stark Engineering, on behalf of Jensen's', stated more parking is proposed than required. He stated the parking calculation does not include the future outdoor dining area. He explained the outdoor dining area plan is under development with an estimated 42 seats. He discussed the width of the proposed parking stalls and explained that six stalls will be lost on the south side of the parking lot due to the increase in stall width. He discussed pedestrian connections in conjunction with city trail project.. Secretary Piper asked if the proposed 133 parking stalls are needed. Mr. Stark responded that the 133 parking stalls are needed and explained parking dimensions for surrounding uses. He stated the only seating expansion would be for the future patio area, increasing to approximately 279 seats total. Vice Chair Filipi opened the public hearing. There being no public comment, Vice Chair Filipi closed the public hearing and turned the discussion back to the Commission. Secretary Piper asked if the amount of parking could be reduced. Mr. Stark stated the owner believes the parking proposed will be needed. Member Supina stated support for the proposal due to the banquet facilities and with the reduction of six parking spaces, parking will still be adequate. Secretary Piper stated his support in the increased stall width for the angled parking, meeting signage setbacks and eliminating easement encroachments. Secretary Piper moved, Member Sagstetter seconded a motion to recommend approval of a Rezoning from CGD, Cedar Grove District, to PD, Planned Development, for property located v©-J Advisory Planning Commission February 25, 2014 Page 4 of 7 at 3840 Sibley Memorial Highway, legally described as Lot 1, Block 1, Jensen's Supper Club 1st Addition and Outlot D, Paragon Addition. All voted in favor. Motion carried 6 -0. Secretary Piper moved, Member Prashad seconded a motion to recommend approval of a Final Planned Development for a restaurant building and parking expansion and outdoor patio dining, upon property located at 3840 Sibley Memorial Highway, legally described as Lot 1, Block 1, Jensen's Supper Club 1st Addition and Outlot D, Paragon Addition, subject to the following conditions as amended: 1. The applicant shall enter into a Final Planned Development Agreement which shall be executed and recorded with the Dakota County Recorder's office and proof of recording shall be provided to the City. The Final Planned Development Agreement shall include the following exhibits: ® Final Site Plan B Final Building Elevations Plan ® Final Landscape Plan ® Final Signage Plan ® Final Site Lighting Plan 2. A pedestrian connection shall be provided between the Jensen's site and the future trail to the southeast and at least one of the existing adjacent trails along Rahn Road or Nicols Road. 3. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. 4. All personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion /Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 5. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. 6. After the Nicols Road driveway entrance is relocated to a new shared entrance, the applicant shall cause the existing driveway entrance to be closed, and trail and boulevard restored, in a manner acceptable to the City Engineer. 7. This development shall dedicate 10 -foot drainage and utility easements centered over all lot lines and, 10 -foot drainage and utility easements adjacent to all public right -of -ways, in addition, where necessary to accommodate existing or proposed utilities or drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 8. The trail easement on the south side of the property shall be of sufficient size for the future trail. Any future temporary construction easements necessary for construction of the trail shall be provided, in a form acceptable to the City Attorney, at no cost to the City. 9. The developer shall obtain all outside agency permits as necessary for completion of the site improvements. 10. Angled parking to the site shall meet City Code standards for 11.5' wide stalls. 11. The building expansion shall utilize finish materials to match the existing building. Overhead and service doors shall be painted to match the color of the siding. \0q Advisory Planning Commission February 25, 2014 Page 5 of 7 12. The masonry base for the new monument shall match the masonry elements on the principal building 13. The pylon sign shall be constructed with a masonry base to match the monument signs and the masonry elements of the principal structure. The masonry base shall extend to match the width of the sign panel (9'). 14. Any equipment (such as an electrical box, receivers, or antenna) associated with the pylon sign and dynamic panel shall be located to be as unobtrusive as possible, and shall be screened or painted to match the sign structure as appropriate depending on its placement. 15. Operation of the proposed dynamic sign shall be subject to City Code standards. 16. The applicant shall enter into an encroachment agreement, in a form acceptable to the City Attorney, to allow the existing monument at the Nicols Road access to remain in its present location with the utility easement. 17. The new monument sign at the Rahn Road access shall be relocated to be set back at least 10' and outside of the easement. 18. The proposed pylon sign shall be relocated out of the utility easement. 19. The manual readerboard on the building shall be removed in conjunction with installation of the new pylon sign with dynamic message panel. 20. Any new and future building signs shall be subject to compliance with City Code. 21. A revised Landscape Plan incorporating more year around plant materials in place of some perennials in the free - standing sign areas shall be provided for staff review and approval to be incorporated into the Final Planned Development Agreement. 22. A total of 21 trees shall be provided on the Final Landscape Plan. 23. The future outdoor dining patio shall be subject to compliance with City Code standards at the time it is installed, including any Sewer Availability Charges as a result of additional seating in the patio area. Specific plans for the patio dining area shall be submitted to the City for review and approval, and a Building Permit obtained if necessary, prior to installation of the patio. Seating shall be limited to the number of seats shown on the seating plan approved by the city. 24. The Photometric' Plan shall be revised to include existing lighting and a data summary, demonstrating compliance to CGD standards including minimum and average illumination. Existing and proposed lighting shall match throughout the site. 25. The development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. 26. The property shall be platted. 27. The applicant shall provide a patio seating plan for the Final Planned Development. All voted in favor. Motion carried 6 -0. x5 PLANNING REPORT CITY OF EAGAN REPORT DATE: February 19, 2014 APPLICANT: Jensen & Jensen Properties; Eagan Economic Devel. Authority CASE: 19- RZ- 06- 08 -13; 19- FD- 07 -08 -13 HEARING DATE: February 25, 2014 PROPERTY OWNER: Jensen & Jensen APPLICATION DATE: Dec. 27, 2013 Properties; Eagan Economic Devel. Authority REQUEST: Rezoning, Final Planned Devel. PREPARED BY: Pamela Dudzialc LOCATION: 3.840 Sibley Memorial Hwy. (Rabn Road and Nicols Road) COMPREHENSIVE PLAN: Special Area/Mixed Use ZONING: CGD, Cedar Grove District SUMMARY OF REQUEST The applicant is requesting approval of a Rezoning from CGD, Cedar Grove District to PD, Planned Development; and a Final Planned Development for property located at 3840 Sibley Memorial IIwy, to allow a building and parking lot expansion for an existing restaurant. The subject site is legally described as Lot 1, Block 1, Jensen's Supper Chub Addition and Outlot D, Paragon Addition. While the Advisory Planning Commission does not typically act on a Final Planned Development, in this case the Final Planned Development also serves as the Site Plan Review and establishes conditions for the Planned Development, As such, this report includes an action item for the Final Planned Development. A Final Plat (R.L. Jensen Addition) has been submitted to combine the existing two parcels into one lot. The APC is not required to hold a public hearing or take action on the Final Plat. The Final Plat will proceed to City Council for action concurrently with the Rezoning and Final Planned Development requests. AUTHORITY FOR REVIEW Rezoning: City Code Chapter 11, Section 11.50, Subd. 5 states in part, �0(9 Planning Report -- Jensen's February 25, 2014 Page 2 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the regulations of any district may only be made by an affirmative vote of two- thirds of all members of the council. 2. The City Council shall not rezone any land or area in any zoning district or make any other proposed amendment to the zoning ordinance without first having referred it to the planning commission for its consideration and recommendation. Planned ]Development: City Code Chapter 11. 60, Subd. 18.A, states the intent of the Planned Development zoning district as follows: Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. 5. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan, City Code Chapter 11.60, Subd. 18.C.14 states the advisory plamling commission and council shall consider the following factors: a. The consistency of the proposed planned development with the adopted or proposed Comprehensive Guide Plan of the city. b. The extent to which the proposed planned development is designed to for a desirable and unified environment within its own boundaries in terms of relationship of structure, patterns of circulation, visual character and sufficiency of drainage and utilities. c. The extent to which the proposed uses will be compatible with present and planned uses in the surrounding area. d. That any exceptions to the city Zoning Ordinance are justified by the design or the development. G 0YI Planning Report — Jensen's February 25, 2014 Paae 3 e. The sufficiency of each plaided development phase's size, composition, and arrangement in order that its construction and operation is feasible without dependence upon any subsequent plans. f. The burden or impact created by the planned development on parks, schools, streets, and other public facilities and utilities. g. The impact of the plaided development on environmental quality and on the reasonable enjoyment of the surrounding property. BACKGROUNDMISTORY Jensen's Supper Club was established in this location in 1996 with the remodeling of a former Perkins' restaurant, and the issuance of a Conditional Use Permit for on -sale liquor. At that time, the property was zoned CSC, Community Shopping Center. The location is part of a former commercial area that was initially developed in the 1960's and included the former Cedarvale shopping mall and other freestanding commercial businesses such as a credit union and gas station which no longer exist, and Cedarvale Lanes which remains to the southeast of the subject site. The 2012 -2013 approval of the Paragon Retail Outlets redevelopment project and associated realignment of Rahn Road utilizing the westerly portion of the credit union parcel, resulted in a remnant parcel, Outlot D, Paragon Addition, consisting of 0.73 acres located east of the new Rahn Road and west of Jensen's. The EDA negotiated a sale of Outlot D to Jensen's to accommodate an expansion of the Jensen's facility and associated off - street parking. Consistent with the Paragon Addition plat, the adjacent Cedar Grove Boulevard was renamed and is now identified as Nicols Road. As a result of the street name change and direct access to the site from Rahn Road, the property address is being changed to 3840 Rahn Road. EXISTING CONDITIONS Jensen's Supper Club is located east of and adjacent to Outlot D. Access is from the north via Nicols Road (previously Cedar Grove Boulevard), and off - street parking is located on all sides of the building. Construction is underway on the Paragon Outlets project to the west. A four -story 190 -unit apartment building with approximately 11,000 s.f. of commercial retail space (The Flats at Cedar Grove) has been approved for development to the west of the Jensen's site. The Building Permit has been issued, and construction is anticipated to begin this spring. The existing Jensen's access to Nicols Road will be combined into a single shared access with The Flats. M Planning Report -- Jensen's February 25, 2014 Page 4 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Proposal -- The proposed plat combines Outlot D and the existing Jensen's parcel into a single parcel. Jensen's is proposing to expand the restaurant building as well as add outdoor patio dining to the restaurant. Surface parking is proposed to the west of the building. Access will continue to be provided from Nicols Road to the north, via a shared access with The Flats at Cedar Grove and a new driveway access is proposed from Rahn Road to the west. Compatibility with Surrounding Area — The surrounding area is designated for mixed uses. The area is directly adjacent to Ilighway 13. Jensen's pre -dates the establislnnent of a redevelopment district. Jensen's and Cedaivale Lanes were determined to be compatible with the overall objectives of the redevelopment district. Restaurants are a permitted use in the COD zoning district. Since the implementation of the TIF district, the Nicols Ridge townhomes, Keystone Senior Communities and Lincoln Place youth supportive housing have all contributed to the residential component of new development in the Cedar Grove area, and the recent Paragon Outlets project will provide a significant amount of commercial retail space. Additional land for future development remains available further west adjacent to Paragon Outlets and the new municipal parking garage. Airport Noise Considerations — Noise Policy Contours place the subject site within the Zone 4 Buffer. Within the Buffer Zone, retail commercial uses are considered compatible. Planned Development and Public Benefit — The property is currently zoned CGD, Cedar Grove District. The CGD zoning district was established in 2002 as a tool to implement the principles of the Cedar Grove Design Framework for compact mixed -use development with an urban design that is pedestrian friendly. To this end, the CGD district establishes specific standards related to site planning, architecture, buildings materials, landscaping, signage and other elements. Existing Use Zoning Land Use Designation North Hwy. 13; office across ROW; PD, Planned Development ROW; Special Area /Business Park Bast Vacant - apartments/ retail approved PD, Planned Development Special Area /Mixed Use South Cedarvale Lanes CGD, Cedar Grove District Special Area/Mixed Use West I Paragon (retail) PD, Planned Development Special Area/Mixed Use EVALUATION OF REQUEST Proposal -- The proposed plat combines Outlot D and the existing Jensen's parcel into a single parcel. Jensen's is proposing to expand the restaurant building as well as add outdoor patio dining to the restaurant. Surface parking is proposed to the west of the building. Access will continue to be provided from Nicols Road to the north, via a shared access with The Flats at Cedar Grove and a new driveway access is proposed from Rahn Road to the west. Compatibility with Surrounding Area — The surrounding area is designated for mixed uses. The area is directly adjacent to Ilighway 13. Jensen's pre -dates the establislnnent of a redevelopment district. Jensen's and Cedaivale Lanes were determined to be compatible with the overall objectives of the redevelopment district. Restaurants are a permitted use in the COD zoning district. Since the implementation of the TIF district, the Nicols Ridge townhomes, Keystone Senior Communities and Lincoln Place youth supportive housing have all contributed to the residential component of new development in the Cedar Grove area, and the recent Paragon Outlets project will provide a significant amount of commercial retail space. Additional land for future development remains available further west adjacent to Paragon Outlets and the new municipal parking garage. Airport Noise Considerations — Noise Policy Contours place the subject site within the Zone 4 Buffer. Within the Buffer Zone, retail commercial uses are considered compatible. Planned Development and Public Benefit — The property is currently zoned CGD, Cedar Grove District. The CGD zoning district was established in 2002 as a tool to implement the principles of the Cedar Grove Design Framework for compact mixed -use development with an urban design that is pedestrian friendly. To this end, the CGD district establishes specific standards related to site planning, architecture, buildings materials, landscaping, signage and other elements. Planning Report — Jensen's February 25, 2014 Page 5 The Planned Development zoning affords flexibility to both the developer and the City with the objective that the mutual flexibility benefits both parties. This proposal provides for expansion and enhancement of an existing use within the core area of the Cedar Grove Redevelopment TIF District. The existing development was initially constructed under CSC zoning and is non - conforming to many of the CGD zoning standards. Since this proposal expands on that existing development, the requested Rezoning and Planned Development provide the necessary flexibility to accommodate deviations to the strict application of CGD standards. This approach is in keeping with surrounding new development in the area, which has also been implemented through PD zoning. Deviations — As mentioned, many of the existing conditions are inconsistent with the CGD zoning ordinance, a result of the City's having rezoned the property to CGD for implementation of the redevelopment district. These include things such as parking in a front yard, parking setbacks less than 20' from a public right -of -way, parking stall sizes, a one -story building and structure setbacks greater than the 0' -10' build -to line. The proposed Planned Development zoning can incorporate these existing non - conforming elements and accommodate improvements to the site given constraints that stem from the existing development. This would permit the applicant to reinvest in the site in a way that can complement the other investments in the district. In order to fully conform, it would be necessary to do a tear down and replacement, which is counter to the original intent of the redevelopment to incorporate the restaurant in the planning for the District. Site Plan —The Site Plan shows an addition to the northeast corner of the building. A fiiture outdoor dining patio is shown off the southeast corner of the building. Surface parking is proposed to be expanded to the south, onto Outlot D. On the northwest corner of the site, the Site Plan shows closing the existing driveway to Nicols Road, adding parking stalls in that space, and providing a driveway through the neighboring property which will afford one consolidated access to Nicols Road. One of the two existing masonry monuments flanking the existing driveway will be removed, the other will remain. Provisions for a future trail, anticipated to be installed by the City, have been accommodated along the east edge of the site. This future trail will provide a pedestrian connection between Rahn Road and The Flats at Cedar Grove, and to both Jensen's and Cedarvale Lanes. A pedestrian connection should be provided between the Jensen's site and the future trail to the southeast and at least one of the existing adjacent trails along Rahn Road or Nicols Road. To pog_raphy/ Grading — The site is generally open with almost no trees, and generally slopes to the north towards Nicols Road with elevations ranging from 802 to 795. The existing parking lot is surfaced with bituminous pavement and concrete curb and gutter around the perimeter. The parking lot expansion is shown to be constructed with similar materials. The proposed grading plan is acceptable. The entire area where the new parking lot is proposed will be disturbed during construction activities. All erosion/sediment control plans submitted for development and grading permits should be prepared by a designer who has �W Plaiming Report — Jensen's February 25, 2014 Page 6 received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all persomiel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, should have received Erosion/Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Also, all public and private streets, drainage systems, and utilities necessary to provide service to this development should be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. Storm Water Management /Water Qualit y — The storm drainage plan is acceptable. The proposal includes minor modifications to the existing storm drainage system. No new storm sewer is proposed. The entire site lies within Drainage District A (as designated in the City Storm Water Management Plan — 2007), and generally flows northwest toward Highway 13 and Pond AP -52 within the Cedar Grove Boulevard and Highway 13 right -of -way. Private drainage and utility easements were entered into between the adjacent properties (The Flats at Cedar Grove, Jensen's, and Cedarvale Lanes) to address all common drainage. This redevelopment is subject to the City's post construction requirements (City Code §4.33) for stormwater management and surface water quality. These regulations include; design standards for volume control and reduction; total phosphorus control; total suspended solids control; oil and grease control; and runoff rate control -- performance standards. They also provide for; minimization of impervious surface area and maximization of infiltration and retention; acceptable complementary stormwater treatments; pond requirements; regional ponding; and maintenance of private stormwater facilities. According to §4.33, redevelopment projects such as this need primarily to meet requirements for stormwater associated with increases in impervious surface, as compared to the original development (i.e., Cedar Grove). The City has determined overall redevelopment of the designated Special Area is not well suited to fulfill §433 requirements on -site. Pond AP -52 has been modified as part of the City's public improvement project (Cedar Grove Boulevard -- Phase II, Project No. 1088), and will provide storm water management per City standards for the entire redevelopment area, including this proposed development. Wetlands — Because there are no wetlands on site, City Code § 11.67, wetland protection and management regulations, does not apply. Utilities -- The existing building on the site is connected to the City sanitary sewer and water main systems. No additional connections are proposed with this application. Access /Street Design — Access for the development is proposed via public streets; Nicols Road to the north, and Rahn Road to the west. The Nicols Road access will be a shared driveway with The Flats at Cedar Grove. The existing driveway will be relocated slightly to the north, and modifications to the painted median will need to occur to accommodate the new driveway location. A private access agreement was entered into with The Flats at Cedar Grove to allow M Planning Report — Jensen's February 25, 2014 Page 7 access and circulation to both sites. The existing driveway entrance onto Nicols Road should be closed once the new shared driveway is constructed and the affected area within the right-of-way should be restored. The existing parking lot is proposed to be re- striped with angled parking on the south side- of the building, and one way drive aisles on the west and south sides of the building. The angled parking stall are shown to be 9'x7.9' (city code requires 11.5'x19.5') and the 90° parking in the new parking lot are shown to be 9'x1$' (city code requires 10'x19'). No trails or sidewalks are proposed on this site. Two concrete pedestrian walkways are shown in the median area between the new parking lot and the existing. Pedestrian access and circulation to the site will be provided by existing bituminous trails along Rahn Road and Nicols Road, and a future public trail to be built between this site and the Cedarvale Lanes parcel to the south. A pedestrian connection should be provided between the Jensen's site and the future trail to the southeast and at least one of the existing adjacent trails along Rahn and Nicols. Easements /Rights of Way/ Permits — The plat for this development shows 10 -foot drainage and utility easements adjacent to right-of-ways, and 10400t easements centered over lot lines. An existing public 15 -inch trunk sanitary sewer line currently parallels Nicols Road with a running line a few feet into Jensen's parking lot. The proposed 10 -foot easement is not sufficient as it only overlaps the sanitary sewer by about one foot. Public utilities are typically covered by easement 10 feet on either side of the pipe. A standard requirement of plat approval includes dedicating 10 -foot drainage and utility easements centered over all lot lines and, 10 -foot drainage and utility easements adjacent to all public rights -of -way, and where necessary to accommodate existing or proposed utilities or drainage ways within the plat. As part of the purchase agreement for the sale of Outlot D, trail easement is being granted to the City over the southerly portion of the site for the construction of a future public trail. The EDA will grant a trail easement over the existing Outlot D portion of the site, and Jensen's is granting trail easement over the existing Jensen's parcel. The easement should be of sufficient size for the fi7ture trail. Any future temporary construction easements necessary for construction of the trail should be provided at no cost to the City. The developer should obtain all outside agency permits as necessary for completion of the site improvements. Parking —City Code requires parking stalls sizes of 10' x 19' for 90° stalls, and 11.5' x 19.5' for 600 angled stalls. Minimum drive aisle widths are 24' for two -way traffic, and 16' for one -way traffic. Parking is typically set back 20' setback from public right -of -way. Restaurants typically require one stall per 3 seats. Parking Count — With the expansion, a total of 139 parking stalls are proposed. At a ratio of one stall per 3 seats, the site could support a total of 417 restaurant seats. �`31 Planning Report — Jensen's February 25, 2014 Page 8 Dimensional Standards — Parking stalls are proposed at 9' x 18'. Angled parking is shown at 9' x 19'. Both types of parking stalls deviate from the dimensional standards in the City Code. For 90° stalls, the 9' stall width is consistent with the existing stall size on the property, as well as industry standards. The 9' x 18' stall also was utilized in The Flats at Cedar Grove and Paragon Outlets, and as such, is consistent with the other parking in the area. Angled parking to the site should meet City Code standards. Since the one -way drive aisles accessing the angled parking are wider than the 16' minimum standard, additional stall depth is effectively accounted for. However, the proposed 9' width is the widest measure of the angled stalls (taken parallel to the drive aisle), and is a greater deviation from the standard of 11.5' (21 % smaller) than from the 10' standard for 90° stalls (10% smaller). Parking Setbacks — Parking does not meet the typical 20' setback along Rahn Road or Nicols Road. Parking and pavement also encroaches into drainage and utility easements along those two frontages. The City typically allows pavement over utility easements. Along Nicols Road, the parking will maintain the existing setback of 5'. Along Rahn Road, a setback of 4' is proposed along the parking stalls, with pavement encroaching closer in a few spots. The acceptability of these reduced setbacks is a policy matter to be determined by City officials, which can be accommodated through the Planned Development zoning. CGD Parking standards — Deviations to the CGD parking standards are requested because of the practical difficulty created by the existing building placement and corner lot with two street frontages. CGD zoning prohibits parking in the front yard and within 50 feet of the intersection of any public streets. In addition, where parking fronts a public street, the maximum parking lot width shall be 50% of the lot width. The proposed plan expands surface parking toward Rahn Road, and expands parking parallel to Nicols Road. This layout places parking in a front yard. Completing the row of parking along Nicols Road results in more than 50% of the lot width occupied by parking along Nicols Road. In relation to the street intersection, new parking along Rahn Road starts more than 50' from the intersection, however the extended row of parking along Nicols Road is closer than 50' to the intersection. Building Elevations /Materials — The existing building is one - story, whereas the CGD zoning calls for a minimum 24' building height, intended to encourage buildings of two or more stories. A building addition is proposed off the rear corner of the building, in the area which currently serves as trash storage. The building expansion in this area will have siding and asphalt shingles to match the existing building. Overhead and service doors should be painted to match the color of the siding. Building setbacks exceed the 0' -10' build -to line established in the CGD zoning district, and were established consistent with the CSC zoning at the time the building was initially constructed. These deviations for these existing conditions can be accommodated through the Planned Development. 6) Planning Report — Jensen, s February 25, 2014 Page 9 Signage --- Signage is governed by both the Sign Ordinance and specific provisions unique to the COD zoning district. Code Requirements — The COD zoning district allows one free- standing sign, with a structure height of up to 12' and message area not exceeding 45 s.f. COD zoning also requires placement of free- standing signs within a landscaped area or island. In addition, the Sign Ordinance also permits a pylon sign on properties with freeway frontage, effectively allowing two free - standing signs on such a lot. While the property does not directly abut the Hwy. 13 right -of -way, it effectively has frontage on the freeway since only the local street right-of-way (Nicols Road) occupies the intervening space. Where a pylon sign is permitted in addition to a fiee- standing monument sign for freeway frontage locations, the Sign Ordinance provides "a business name sign may be displayed on the elevation facing the freeway in lieu of an on- premise pylon sign ...." Free - standing signs over 7' in height are considered to be pylon signs. The Sign. Ordinance contains stipulations for operation of a dynamic message panel (e.g. frequency of message changes, minimum character height, etc.) The Sign Ordinance also requires that a dynamic sign panel be subordinate to the business identification portion of a sign. Existing Free - standing Signage - The site contains an existing pylon sign, which will be removed and replaced with a new pylon sign. The existing pylon sign is taller than the 12' height proposed for the new pylon sign, and contains only the business identification signage. There are two masonry monuments that flank the existing driveway to Nicols Road. One of these contains a logo sign, the other has no signage. The existing monument with logo sign will be removed, the monument without the sign will remain. Proposed Free - standing Signage Two new free - standing signs are proposed, one monument and one pylon. This is consistent with City Code standards for freeway locations. A new monument sign is proposed at the Rahn Road access. The submitted plans for the new monument sign at the Rahn Road driveway show a 7' height, and a message area of 21 s.f., which complies within the 45 s.f, maximum in the COD zoning district. The masonry base for the new monument should match the masonry elements on the principal building. A new pylon sign is proposed at the corner of the site adjacent to the intersection of Rahn and Nicols Roads. This sign is 12' in height and contains a business name panel and a dynamic sign panel. The sign base is proposed to be a pole shrouded with a surround painted to match the building. The pylon sign should be constructed with a masonry base to match the monument signs and masonry elements of the principal structure. The masonry base should extend to match the width of the sign panel (9'). Any equipment (such as an electrical box, receivers or antenna) associated with the pylon sign and wA Planning Report — Jensen's February 25, 2014 Page 10 dynamic panel should be located to be as unobtrusive as possible, and should be screened or painted to match the sign structure as appropriate depending on its placement. The design of the proposed pylon sign appears to be consistent with ordinance standards. The 12' height is consistent with the CGD zoning district, and is shorter than the existing pylon sign. Based on the submitted plans, the business identification panel is 24.42 s.f in area, and the dynamic message panel is 20.48 s.f. Consequently, the total sign area does not exceed 45 s.f, and the dynamic portion of the sign is subordinate to the business name portion. Operation of the dynamic sign is subject to City Code standards. Sign Setbacks — All free standing signs must be located outside of easements and set back a minimum of 10' from property lines. The monument at the existing Nicols Road access is within an easement area, however it is existing and proposed to remain with no changes. The applicant should enter into an encroachment agreement to allow the existing monument to remain in its present location within the utility easement. The proposed Rahn Road monument does not meet the minimum 10' setback, and also is located within the 10' perimeter drainage and utility easement. The monument sign should be relocated to be set back at least 10' from the property line and outside of the easements in this area. The proposed pylon sign appears to meet setbacks, however, its location conflicts with a sanitary sewer line that runs along the edge of the property parallel to Nicols Road. The pylon sign should be relocated outside of required utility easements. Building Signage — Existing building signage consists of awnings on both the east and north sides of the building. A manual readerboard is also mounted on the north side of the building, near the main entrance. No changes are proposed to the building signage at this time. In consideration of the new dynamic panel on the proposed pylon sign, the manual readerboard should be removed. Any new and future building signs should be subject to compliance with City Code. Where a pylon sign is permitted in addition to a free- standing monument sign for freeway frontage locations, the Sign Ordinance provides "a business name sign may be displayed on the elevation facing the freeway in lieu of an on- premise pylon sign, , .." Since there is an existing building sign on the north side, in addition to the pylon sign, the proposed sign package results in more signage than otherwise permitted under strict application of the ordinance. The sign package can be accommodated through the Planned Development zoning, the acceptability of the proposed sign package is a policy matter to be determined by City officials. Tree Preservation — The site was landscaped with initial development. Of 19 existing trees on the site, 4 will be removed. Four new shade trees are proposed to be installed with the new landscaping. No tree mitigation is required. WS Planning Report -- Jenson's February 25, 2014 Page 11 Landsca i�ng -- The CGD zoning district requires parking islands to be 150 s.f minimum area and include one shade tree. Also, one overstory tree should be provided for each 500 s.£ of landscaped area; the submitted Landscape Plan indicates this is 21 trees, Where parking abuts the site perimeter, one shade tree should be provided for each 25 feet. The submitted plans calculate 387 linear feet of such perimeter, requiring 16 trees. These 16 trees are part of the 21 trees based on the overall landscaped area. Where space permits, islands do include shade trees. Where conflicts with lighting or existing landscaping occur, shade trees are omitted. The submitted Landscape Plan indicates 10,367 sf of landscaped area (including the islands), resulting in 21 required trees. The landscape plan graphic shows a total of existing and proposed trees, although the schedule shows 21. The total niunber of trees should be verified as 21 on the Final Landscape Plan. The Landscape Plan proposes substantial additions to the foundation plantings, especially along the west side of the building, including the proposed future patio area. A variety of both coniferous and deciduous shrubs, and perennials are proposed. A new landscape feature is proposed by the existing monument by the Nicols Road access. Both of the new free - standing signs are proposed to be landscaped primarily with perennials. These areas should incorporate more year around plant materials in place of some of the perennials. A revised Landscape Plan should be provided for staff review and approval to be incorporated into the Final Planned Development Agreement, Patio Dining — The applicant is proposing a future outdoor dining area. City Code permits outdoor dining in commercial zoning districts, subject to the performance standards in the City Code. Because the establishment currently has zoning approval and a license for on -sale liquor, the operation of the outdoor dining area is subject also to the regulations in Chapter 5 of the City Code (Beer, Wine and Liquor Licensing). The proposed patio location is in the center of the site, and exceeds required setbacks. City Code permits outdoor dining areas up to 24 seats. Since no specific plan or layout for the patio dining area was provided, seating should be limited to the 24 seats allowed in the Ordinance without a planned development or conditional use permit approval. In addition, the ordinance requires outdoor dining patios to meet the special use setback from a residential property. Because the patio is on opposite side of the building from the neighboring residential use (The Flats at Cedar Grove), the patio meets the special use setback. In general, the proposed location for outdoor patio dining appears to comply with City Code requirements. The fixture outdoor dining patio should be subject to compliance with City Code standards at the time it is installed, including any Sewer Availability Charges as a result of additional seating in the patio area. Specific plans for the patio dining area should be submitted to the City for review and approval, and a Building Permit obtained if necessary prior to installation of the patio. ob Plarming Report — Jensen's February 25, 2014 Page 12 Lighting— The CGD zoning district provides all fixtures shall be downcast cutoff type fixtures, and shall follow the styles and types identified in the Framework Manual. No light source inay be more than 20' above the ground. Lighting levels in exterior parking areas shall average 1.5 footcandles with a minimum of 0.5 fe in all locations. Lighting levels shall not exceed 0.5 fe at the abutting property line, and no direct glare from lighting on site shall extend onto the public street, public open space or neighboring properties. Site Lighting is proposed to be accomplished through 12' pole - mounted fixtures. Existing site lighting is proposed to remain, with new lighting being added for the expanded parking lot. Existing and proposed lighting should match throughout the site. Proposed lighting consists of 12' pole - mounted single and double head fixtures. The proposed fixture is downcast, with a 400 watt metal halide lamp. The submitted photometrics show outer areas of parking lack adequate levels of illumination (< 0.5 fe). The Photometric Plan omits existing lighting, and lacks a data summary to determine compliance with Code standards. The proposed fixtures appear to meet Cedar Grove District standards in terms design, mounting height, and minimizing glare and light spillover. However, existing lighting was omitted and insufficient data was provided to determine whether the proposal meets City Code standards. The Photometric Plan should be revised to include existing lighting and a data summary, demonstrating compliance to CGD standards including minimum and average illumination. Financial Obli ation — At this time, there are no pending assessments on the property. Based upon a study by City staff of the financial obligations collected in the past and proposed use for the property, the following estimated charges will be collected at time of final plat approval or Building Permit. These charges reflect unpaid fees on the existing lot. No trunk or lateral utility fees will be collected on the new lot. This development should accept its additional financial obligations as defined in the staffs report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval or Building Permit. The estimated financial obligation is subject to change based upon the areas, dimensions and land uses contained in the final subdivision or plat, with due allowances for easements and right- of-way required with the plat: Improvement Rate Quantity Amount Water Lateral $ 44.95 / L.F. 200 L.F. $ 8,990 Water Trunk $ 3,121 / Acre 1.31 Acres $ 4,089 Sanitary Sewer Lateral $ 35.30 / L.F. 200 L.F. $ 7,060 Sanitary Sewer Trunk $ 2,956 / Acre 1.31 Acres $ 3,872 Total $ 24,011 �I(I Planning Report — Jemen's February 25, 2014 Page 13 Parks and Recreation — Park Dedication was previously satisfied for this property. Development predated trail dedication, which was adopted in 1990. The trail easement along the south edge of the site satisfies trail dedication. SUMMARY /CONCLUSION In summary, Jensen's is requesting approval of a Rezoning from CGD to PD, and a Final Planned Development, to expand the existing restaurant facility and parking lot. The site is located in the core area of the Cedar Grove District. The proposal consolidates a remnant outlot fiom the adjacent Paragon development with the existing Jensen's parcel, for which a Final Plat has been submitted. The proposal includes an expanded parking lot, new signage, a future outdoor dining patio, and dedication of a trail easement along with southern edge of the property. The existing development was initially constructed under CSC zoning and as such is non- conforming to many of the CGD zoning standards. Since this proposal expands on that existing development, the requested Planned Development zoning provides the necessary flexibility to accommodate deviations to the strict application of CGD standards. The Rezoning to PD is consistent with implementation of the CGD zoning for other redevelopments, and the flexibility afforded by PD zoning would permit the applicant to reinvest in the site in a way that can complement the other investments in the redevelopment district. The proposal should be evaluated on its consistency with the objectives of the redevelopment district, and its relationship to existing and proposed development within the site boundaries and the surrounding area. ACTION TO BE CONSIDERED To recommend approval of a Rezoning from CGD, Cedar Grove District, to PD, Planned Development, for property located at 3840 Sibley Memorial Highway, legally described as Lot 1, Block 1, Jensen's Supper Club 1st Addition and Outlot D, Paragon Addition. To recommend approval of a Final Planned Development for a restaurant building and parking expansion and outdoor patio dining, upon property located at 3840 Sibley Memorial Highway, legally described as Lot 1, Block 1, Jensen's Supper Club 1st Addition and Outlot D, Paragon Addition. If approved, the following conditions shall apply: 1. The applicant shall enter into a Final Planned Development Agreement which shall be executed and recorded with the Dakota County Recorder's office and proof of recording shall be provided to the City. The Final Planned Development Agreement shall include the following exhibits: W Planning Report — Jensen's February 25, 2014 Page 14 • Final Site Plan • Final Building Elevations Plan • Final Landscape Plan • Final Signage Plan • Final Site Lighting Plan 2. A pedestrian connection shall be provided between the Jenson's site and the future trail to the southeast and at least one of the existing adjacent trails along Rahn Road or Nicols Road. 3. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. 4. All personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion- /Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 5. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. 6. After the Nicols Road driveway entrance is relocated to a new shared entrance, the applicant shall cause the existing driveway entrance to be closed, and trail and boulevard restored, in a manner acceptable to the City Engineer. 7. This development shall dedicate 10 -foot drainage and utility easements centered over all lot lines and, 10 -foot drainage and utility easements adjacent to all public right-of-ways, in addition, where necessary to accommodate existing or proposed utilities or drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 8. The trail casement on the south side of the property shall be of sufficient size for the future trail. Any future temporary construction easements necessary for construction of the trail shall be provided, in a form acceptable to the City Attorney, at no cost to the City. 9. The. developer shall obtain all outside agency permits as necessary for completion of the site improvements. 10. Angled parking to the site shall meet City Code standards for 11.5' wide stalls. W�� Planning Report -- Jensen's February 25, 2014 Page 15 11. The building expansion shall utilize finish materials to match the existing building. Overhead and service doors shall be painted to match the color of the siding. 12. The masonry base for the new monument shall match the masonry elements on the principal building 13. The pylon sign shall be constructed with a masonry base to match the monument signs and the masonry elements of the principal structure. The masonry base shall extend to match the width of the sign panel (9'). 14. Any equipment (such as an electrical box, receivers, or antenna) associated with the pylon sign and dynamic panel shall be located to be as unobtrusive as possible, and shall be screened or painted to match the sign structure as appropriate depending on its placement. 15. Operation of the proposed dynamic sign shall be subject to City Code standards. 16. The applicant shall enter into an encroachment agreement, in a form acceptable to the City Attorney, to allow the existing monument at the Nicols Road access to remain in its present location with the utility easement. 17. The new monument sign at the Rahn Road access shall be relocated to be set back at least 10' and outside of the easement. 18. The proposed pylon sign shall be relocated out of the utility easement. 19. The manual readerboard on the building shall be removed in conjunction with installation of the new pylon sign with dynamic message panel. 20. Any new and future building signs shall be subject to compliance with City Code. 21. A revised Landscape Plan incorporating more year around plant materials in place of some perennials in the free - standing sign areas shall be provided for staff review and approval to be incorporated into the Final Planned Development Agreement. 22. A total of 21 trees shall be provided on the Final Landscape Plan. 23. The future outdoor dining patio shall be subject to compliance with City Code standards at the time it is installed, including any Sewer Availability Charges as a result of additional seating in the patio area. Specific plans for the patio dining area shall be submitted to the City for review and approval, and a Building Permit obtained if necessary, prior to installation of the patio. Seating shall be limited to the 24 seats. baD Plaiming Report — J ensen's February 25, 2014 Page 16 24, The Photometric Plan shall be revised to include existing lighting and a data summary, demonstrating compliance to CGD standards including minimum and average illurnination. Existing and proposed lighting shall match throughout the site. 25. The development shall accept its additional financial obligations as defined in the staff s report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. l a1 Li Ui U! CV O .0 (L m 0. -491 ;11.�. �j L 1r! P 1" 1 m I IA 101 an um-11-ONE101111 Wmam 7mui5iYi um m ran FAIN OR MOW L"w] U) pp 00 0 9 �0- m o m U) U No C� 4) o G Z U U1 Li Ui U! CV O .0 (L m 0. -491 ;11.�. �j L 1r! P 1" 1 m I IA 101 an um-11-ONE101111 Wmam 7mui5iYi um m ran FAIN OR MOW L"w] �v pf7 -V .V I uilol -ml Li Ui U! CV O .0 (L m 0. -491 ;11.�. �j L 1r! 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WHJd�*V. Nl1M1riMdW9Wb 'AkNkdlhnAW:fkJJHlvYlhA4KINA www.starl<enginee�•,caa�a Civil Engineering 320 -20 -2611 Site Planning t h Dim Sault Rapids, Minnesota Sustainable Design MEMORANDUM Date: 8/20/2013 By: Wayne C.B. Stark, P.E. To: Pam Dudziak, City of Eagan Cc: Doron Jensen, Jensen's Supper Club Project: Jensen's Supper Club Expansion Subject: Project Narrative for Planned Development Submittal This project Includes a parking lot expansion, minor building addition and future outdoor dining area. Jensen's Supper Club is an existing fine dining establishment surrounded by a parking lot with landscaping and site lighting. The existing site at 3840 Cedarvale Boulevard is bounded by a vacant lot to the northeast, the existing Cedarvale Lanes to the southeast and Outlot D of Paragon Development to the southwest. This Outlot is at the corner of Rahn Road and Cedarvale Boulevard and will be combined with the existing site for the proposed parking lot expansion. The subject property and all adjacent sites are zoned Cedar Grove District (CGD). This project should have no significant impact on the adjacent properties. This submittal is requesting city review for a Planned Development to address existing conditions due to the City rezoning this site to CGD, parking variances, signage, and future outdoor dining. The parking lot expansion and a minor addition at the existing southeast building corner are planned to be constructed shortly after city approvals and to be completed in 2014. A future outdoor dining area near the existing front entry is planned to be completed by 2016, The proposed project will combine the existing 1.34 acre restaurant site with Outlot D which is 0.73 acres, This Outlot was part of a vacant credit union building site that the City purchased and is being sold to Jensen's Supper Club. The property Owner and the City have also agreed to a trail easement along the south side of the project. The proposed impervious surface area (building roof and pavements) is 76% and according to the Assistant City Engineer, stormwater management for this site Is provided by the reconstructed pond on the opposite side of Cedarvale Boulevard. The site grading will remain mostly intact with surface drainage from the south flowing' overland to the north to two existing catchbasins that connect to the existing storm sewer system In Cedarvale Boulevard. The minor building addition will be designed to closely match the existing restaurant building's exterior material type and appearance. This addition will be 658 square feet, replace the existing trash enclosure and create a new delivery area and employee entrance. The future outdoor dining area will be located near the existing main entrance, have an area of about 1,005 square feet and seating for 26 customers. The proposed landscaping will enhance the site by addition of overstory trees and maintain protection of the existing mature trees. The area adjacent to the existing building entrance will be landscaped to make it more welcoming and factor in the future outdoor dining area. Page 1 of 2 NARRATIVE -R The existing site will be restriped to include 80 parking stalls of which 8 will be handicap accessible. The parking lot expansion will add 60 parking stalls for a total of 140 for this site. Site lighting will be expanded into the proposed parking lot area to meet the requirements of the Owner and the City. The City utilities (water, sanitary and storm) will not change significantly with this project. An existing catchbasin within the Outlot area will be relocated to align with the proposed curb and gutter. Other utilities including gas, electric and communications will only be modified for the site lighting expansion and the relocated site signage. In summary, the proposed project consisting of a parking lot expansion, minor building addition and future outdoor dining area will improve Jensen's Supper Club and continue to provide a treasured asset to this redeveloping neighborhood and the City of Eagan. On behalf of the Owner, thank you for the consideration of this submittal. Page 2 of 2 � q 0 �O 3 �O �O 3 0 m m Q= __°_____ 00 C a� 7 0� uo TI— I'T ?I—IR O O O O m x 0 0 0 0 0 3 3 3 3 a � N 6'0 h�!!'IIIG ■aru7h i 1 ={I to -- W/► Ht 34 m N�� D u� m m Agenda Information Memo March 4, 2014, Eagan City Council Meeting MI Will IWiT141141-ki 14 &9 C. COMPREHENSIVE GUIDE PLAN AMENDMENT — INTERSTATE PARTNERS ACTION TO BE CONSIDERED: To direct staff to submit a Comprehensive Guide Plan Amendment to the Metropolitan Council to change the land use designation from Special Area /Office Service to Special Area /Mixed Use upon approximately 10 acres generally located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington Avenue. REQUIRED VOTE FOR APPROVAL: At least four votes FACTS: ➢ The —10 acre site is zoned Planned Development (PD). ➢ The northern portion of the property was platted in 1985 and developed with a 10 -story office building (vacant) and associated parking. ➢ The southern portion was replatted in 2008 and is undeveloped. ➢ The property is located within the Central Commons Special Area. ➢ Access is currently provided via Yankee Doodle Road and Town Centre Drive. ➢ The property is within the Shoreland Overlay District of O'Leary Lake, which requires Planned Development zoning for residential projects. ➢ One or more wetlands are present on the property. ➢ The property is surrounded by PD zoned properties consisting of office, retail and residential uses. ➢ The submitted Concept Plan calls for repurposing the ten -story building to apartments (112 units), an additional apartment building(90 units) and approximately 30,000 sq. ft. of retail. ➢ The Central Commons Special Area (adopted in 2010) supports incorporation of housing where possible and establishes goals and policies specific to development and redevelopment in this area. ➢ The proposed Mixed Use designation would allow the proposed high density residential use to be incorporated into development of the property. All zoning districts (except Estate) including retail and commercial zoning designations, are considered potentially compatible with the proposed Mixed Use land use designation. ➢ If favorably reviewed by the Metropolitan Council, implementation of the land use amendment would be acted upon by the City Council in conjunction with review and approval of a specific development plan (Planned Development) for the property. ➢ Development and compatibility considerations: Ha • Sanitary sewer and water main are available to serve the property. • Dakota County will require additional right -of -way dedication along Yankee Doodle Road. • Specific plans regarding grading, drainage, tree preservation, site design, building elevations, etc. will be required with a future submittal. ➢ The Advisory Planning Commission (APC) held a public hearing on the proposed land use amendment at the February 25, 2014 APC meeting, and did recommend approval on a vote of 5 -1. ISSUES: ➢ One APC member stated his preference for an office presence in the mixed -use scenario. He suggested information on the office market be provided and questioned if the proposed level of retail was supportable in the area. 60 -DAY AGENCY ACTION DEADLINE: Not applicable ATTACHMENTS: (3) NBC -1 Location Ma .k �4q NBC -2 Draft February 25, 2014, APC Meeting Minutes - NBC -3 Planning Report dated February 18, 2014 - ea . t4(a -- NO 0 �qq Advisory Planning Commission February 25, 2014 Page 6 of 7 C. City Vue Commons Applicant Name: Lonnie Provencher, Interstate Partners Location: 1200 & 1211 Yankee Doodle Road, Town Centre Dr; Lot 1, Block 1, Town Centre 100 1St Addition, Lot 2, Block 1, Eagan Place 4th Addition & Outlot A, Town Centre 100 12th Application: Comprehensive Guide Plan Amendment A Comprehensive Guide Plan Amendment of 9.8 acres from O /S, Office Service to MU, Mixed Use. File Number: 15- CG- 01 -01 -14 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated February 18, 2014. She noted the background and history. Vice Chair Filipi opened the public hearing. There being no public comment, Vice Chair Filipi closed the public hearing and turned the discussion back to the Commission. Member Supina questioned the likelihood of a traffic signal and stated support for the application because it fits the Central Commons Special Area Plan better than the original development. Assistant City Engineer Nelson provided a history of the Yankee Doodle Road Corridor traffic study and stated that the City and County are open to the signal construction. A traffic signal is included in the Eagan CIP (Capital Improvement Plan) for 2015. Vice Chair Filipi suggested consideration of a a by -pass lane to the drive - through area of the unidentified bank on the northeast corner, Lot 5. Secretary Piper stated he is not in favor of the request as he believes mixed use should include a potential for office development. He would like to see office uses and additional information on office potential for the property, if this building can be reused and if there is a market for office on the property. He requested clarification on how the Concept Plan fits the goals and policies of the Central Commons Special Area and if this level of additional retail is supportable within this area of the city. Member Supina moved, Member Vanderpoel seconded a motion to recommend approval of a Comprehensive Guide Plan Amendment to change the land use designation from Special Area /Office Service to Special Area /Mixed Use upon approximately 10 acres generally located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington Avenue. A vote was taken. Aye: Vice Chair Filipi, Members Vanderpoel, Supina, Prashad, and Sagstetter Nay: Secretary Piper Motion carried 5 -1. I q PLANNING REPORT CITY OF EAGAN REPORT DATE: February 18, 2014 APPLICANT: Interstate Partners PROPERTY OWNER: Open Space LLC REQUEST: Comprehensive Guide Plan Amendment CASE: 15- CG- 01 -01 -14 HEARING DATE: February 25, 2014 APPLICATION DATE: January 15, 2014 PREPARED BY: Sarah Thomas LOCATION: Lot 1, Block 1 Town Centre 100 1" Addition; Lot 2, Block 1, Eagan Place 4th Addition and Outlot A, Town Centre 100 12t' Addition COMPREHENSIVE PLAN: SA /OS, Special Area /Office Service ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting a Comprehensive Guide Plan Amendment to change the land use designation from SA /OS (Special Area/Office Service) to SA /MU (Special Area/Mixed Use), upon approximately 10 acres generally located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington Avenue. AUTHORITY FOR REVIEW The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if. the change is in the best long -range interests of the city, The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. 140 Plamiing Report — City Vue Commons CGA February 25, 2014 Pap-e 2 BACKGROUNW IISTORY Zoning History and Surrounding Area — The subject property is zoned Planned Development. The northern portion of the property was platted in 1985 and construction of a 10 -story office building occurred that same year. The southern portion of the property was replatted in 2008 and remains undeveloped. To the west, there is a medical office building and retail store. To the south across Town Centre Drive are Dakota County CDA owned senior apartments. Properties to the cast contain a variety of retail businesses, To the north, across Yankee Doodle Road is the Promenade retail development and apartment buildings. Comprehensive Land Use Guide Plan -- The city's first comprehensive land use guide plan and map were prepared in 1974. That plan designated the property LB, Limited Business and it remained so until 1988 when it was guided CPD (Commercial Planned Development), The area was reguided as CA (Central Area) in 1995. The property was guided O /S, Office Service with the adoption of the 2001 Comprehensive Plan. The 2010 Comprehensive Plan implemented the Central Area Special Area Plan. The vision for this plan includes an active, mixed use and walkable destination for people of all ages. EXISTING CONDITIONS The site is accessed from the north via Yankee Doodle Road and the south via Town Centre Drive. A 10 -story office building was constructed in 1985 on the northern portion of the property. The building has been vacant for a few years. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: iq V-) Existing Use Zoning Land Use Designation North Retail — PD, Planned RC, Retail Commercial /MD, Promenade /Residential Development Medium Density South Residential PD, Planned SA /OS, Special Area/Office Development Service East Retail PD, Planned SA/OS, Special Area /Office Development Service West Retail /Medical Office PD, Planned SA /OS, Special Area /Office Development I Service iq V-) Plaruring Report — City Vue Commons CGA February 25, 2014 Paee 3 EVALUATION OF REQUEST PROPOSAL The applicant has submitted a conceptual development plan consisting of six lots for the project which calls for the renovation of the existing 10 story office building into a 112 unit apartment building. The plan also includes four commercial lots totaling approximately 30,000 sq. ft. of retail and a second 90 unit apartment building on its own lot. The overall development will have a total of 202 dwelling units for a gross density of 42.35 units per acre (202 units /4.77 acres). The applicant's narrative states, "The total site area would be required to be 11.36 acres for the redevelopment and new development to comply with the R -4 (Residential Multiple) District. The project currently is sited on 4.77 acres (both lots 5 & 6) which is a significant deviation from the R -4 zoning standards. The proposed change in use will have a positive impact on the surrounding land uses from that which currently exists, due to the repurposing of the vacant building." The Concept Plan shows access from Yankee Doodle Road to the north, Town Centre Drive to the south via a private road and a private drive access to the east to O'Leary Lane. ENVIRONMENTAL IMPACTS Topography /Grading — The northern half of the site is currently developed with a 10 -story building and associated parking lots. The northern edge of the site is treed along the Yankee Doodle Road right -of -way. The southern half of the site is undeveloped and lightly treed. The high point is approximately in the middle of the site, as the property slopes down toward the perimeter of the property. Elevations range from approximately 928 to 900. Trees /Ve etg ation — The City's Tree Preservation Ordinance sets the allowable removal for this type of development at 47.5 %. Based on the concept plan submitted, it appears that the proposed development would result in approximately 80% removal of significant vegetation and mitigation would be required. As mentioned above, a number of the existing trees are located along Yankee Doodle Road in an area that will likely be required to be dedicated to Dakota County for additional right-of-way. A detailed tree inventory and replacement plan will be required at the time of development. An initial review of the concept plan shows it may be difficult to meet mitigation and landscape requirements meaning a cash dedication for mitigation may be warranted. Storm Drainage/Wetlands — The entire site lies within Drainage District D (as designated in the City Storm Water Management Plan — 2007). Storm sewer and ponding is available to the north and east to serve this site and the concept plan shows additional storm water features to be constructed in the southeast corner. The western portion of the site currently drains into a wetland designated as city pond DP -20, located at the west property line. In accordance with City Code § 11.67, a Certified Wetland Delineator will need to prepare a delineation and assessment (via U Plaiming Report — City Vue Commons CGA February 25, 2014 Page 4 MNRAM) report for this wetland. Any development of the site will need to be addressed in accordance with the State Wetlands Conservation Act. The southern portion of the site drains to city pond DP -20.1, located at the southeast corner of the site. The north and east portions of the site drain into existing storm sewer that routes the storm water to the east to city pond DP -5, located north of Yankee Doodle Road, Airport Compatibility — The site is located within the Airport Noise Policy Zone 4 one -mile Buffer. Sec. 11.64, Aircraft Noise Zone Overlay District, applies to new construction within this area. Within the Buffer of Zone 4, multi - family residential uses with shared entrance are considered compatible as are commercial and retail. INFRASTRUCTURE IMPACTS Streets /Access /Transportation — The primary access for development of the site will be to Yankee Doodle Road. A private street currently connects Yankee Doodle Road (CSAH 28), a four lane undivided arterial roadway (may be upgraded to six lanes in the future), to Town Centre Drive, a two lane local roadway. The proposed development shows a private street in a similar alignment, but shifted slightly to the east. The development also includes a potential connection to the Culvers restaurant parking lot to the east to connect to O'Leary Lane, A traffic study will need to be prepared to determine traffic control needs, geometry and alignment configurations at the intersection, turn lanes, etc. It is anticipated the developer will need to install a right turn lane on cast bound Yankee Doodle Road at their private street entrance. The developer requested the construction of a traffic signal at the intersection of Yankee Doodle Road. The concept plan identifies a proposed private street with the northern leg of the intersection adjoining Promenade Ave., which is a public street north of Yankee Doodle Road. A corridor study was performed for Yankee Doodle Road in August 2007 and found that a signal may be desirable at this location to alleviate traffic issues in the area. A signal would be considered if the private street functions as a public roadway and accommodates traffic from the surrounding area. The concept plan appears to reflect criteria for a signal, but a more detailed review will be performed with Dakota County. The development's design should account for the installation of a future traffic signal at this intersection. The concept plan includes a trail around the wetland to the west as well as a sidewalk along the private street to connect the existing trails along Yankee Doodle Road and Town Center Drive. No trails or sidewalks are shown on the eastern half of the proposed development. Easements /Right- of -Way — Development of this property will be required to dedicate right- of-way along Yankee Doodle Road (County 28), in accordance with Dakota County standards. Easements will also be necessary for future traffic signal loops and equipment, and over any public utilities installed in the development. Ali Planning Report — City Vue Commons CGA February 25, 2014 Page 5 Sanitary Sewer -- Think and lateral sanitary sewer of sufficient size, depth, and capacity are available along the south and east sides of the site for connection and extension with development of the property. Sanitary sewer Districts C (west half) and N (east half), as designated in the City's Comprehensive Sanitary Sewer Plan, serve the site.. Water Main/Supply — Trunk water main of sufficient size and capacity is available along the north and south sides of the site for connection and extension with development of the property. A water main "loop" should be constructed with the proposed development to provide redundancy in the system and reduce the likelihood of shutting down the entire development when maintenance or repairs are being performed. Water Quali ty — Any development will need to comply with Post Construction Requirements (City Code §433) for stormwater management and surface water quality. These regulations include: design standards for volume control and reduction; total phosphorus control; total suspended solids control; oil and grease control; and runoff rate control — performance standards. They also provide for: minimization of impervious surface area and maximization of infiltration and retention; acceptable complementary stormwater treatments; pond requirements; regional ponding; and maintenance of private stormwater facilities. To determine the appropriate standards to be met, the northern half of the site is considered "re- development" and the southern half is "new development ". COMPREHENSIVE LAND USE IMPACTS Land Use Designations -- As previously mentioned, SA /MU, Special Area /Mixed Use, consists of a vision that includes an active, mixed use and walkable destination for people of all ages. The specific Special Area of which this property is part of is referred to as Central Commons, The Comprehensive Guide Plan specifies which zoning districts are considered consistent and compatible with each land use designation. Other than the Estate zoning district, all zoning districts are potentially consistent with the Mixed -Use designation. Central Commons Special Area Plan — The Central Commons vision includes policies for in-fill areas, redevelopment and greenfield sites, all of which are comprised within the proposed 10 acres. Specifically, this Special Area plan supports the use of Planned Developments to incorporate housing into the Special Area. The Comprehensive Plan states, "While the primary land use designations are for commercial and office uses, the intention in the Central Area is to incorporate housing where possible. When Planned Developments are used to include housing, the development should be designed to include public gathering space, a trail system and streetscape enhancements to create a walkable environment." `So Planning Report — City Vue Commons CGA February 25, 2014 Paize 6 Density — The Comprehensive Plan does not provide density guidelines for the Mixed -Use designation; however, the HD (high residential) category states that allowable gross densities include those greater than 12 units per acre, including common areas. As previously mentioned, the applicant proposes 202 units, which would result in a density of 42.35 units per acre. The proposed density is a deviation from the R -4 density standards of the zoning code, which will be reviewed at a later date, It is important to note that the site is within the Shoreland Overlay District of O'Leary Lake thus, a more restrictive density requirement applies to the site. Further, Shoreland zoning requires planned /cluster developments. City staff would expect a Planned Development application for this project if it were to move forward. Compatibility --- The proposed MU land use designation is generally compatible with a variety of development but is intended to be relatively self-contained and respectful of, or compatible with, existing adjacent uses. Access Needs — The Comprehensive Plan states the overarching purpose of mixed use development is an attractive cohesive design that caters to pedestrian activity and movement. Sidewalks and trails should be provided to connect commercial components to surrounding neighborhoods to encourage pedestrian and bicycle travel. Depending on the scale of the mixed use development, access to, and visibility from, collector and arterial roads is anticipated. In any case, pedestrian scale and convenient access to transit is desired. As previously mentioned, the site would gain primary access from Yankee Doodle Road, a Minor Arterial. Physical Suitability — The suitability varies similarly to the compatibility as to the type and scale of the proposed development. In general, mixed use development will utilize relatively flat open sites or sites that have previously been developed, as is the case with this proposal. Land Supply — Overall, 233 acres (1.1 %) in the City have the Mixed Use land use designation, and 316 acres (1.5 %) have the Office /Service designation. Thus, the proposed Mixed Use designation would increase availability of land for a variety of residential housing and commercial development. Comprehensive Guide Plan Goals and Policies — The Central Commons Special Area establishes several policies intended to guide mixed use development. The following are considered relevant to this application: ➢ Support dense, mixed -use development with a range of retail, office, services, medium /high - density residential, employment and public space uses. ➢ Respect existing site conditions and nature features — design with natural systems in mind. A Allow Planned Development to be used when incorporating housing and mixed -use into developments. ➢ Utilize a shared or district parking approach to minimize the amount of spaces and size of parking lots. Where possible, use structured or underground parking. Break up large parking areas with landscaped drive aisles, islands and sidewalks. � ED Planning Report — City Vue Commons CGA Febivary 25, 2014 Page 7 PARKS AND RECREATION SYSTEM The subject parcel is located within Park Service Area 15. The subject parcel is approximately 2 blocks north and west of O'Leary City Park putting it within the accepted service radius for a neighborhood park. O'Leary Park is approximately 17 acres in size and contains many of the standard amenities of a neighborhood park including walking paths, hard surface court and playground. Considerable open space is also available for public use at Eagan Central Park located a further distance northwest of the parcel, It is anticipated that additional residents within the service area would increase the level of use of O'Leary Park. Non - motorized access to O'Leary Park and Central Park is available via existing sidewalks and trails immediately adjacent to the subject parcel The existing sidewalks and trails are also linked with the City wide non - motorized trail system. SUMMARY OF FINDINGS General Considerations • The applicant is requesting a change in land use designation from Special Area /Office Service to Special Area /Mixed Use, for approximately 10 acres of property currently zoned Planned Development and located south of Yankee Doodle Road, north of Town Centre Drive. • The property has a 10 story office building located on the northern half, formerly known as the Blue Cross Blue Shield building, which is proposed to be converted from office to residential. • The property will require Planned Development zoning given that it's within the Shoreland Overlay District of O'Leary Lake. More restrictive density requirements apply to the site. Environmental Impacts The site is generally flat as the northern half of the property was graded for prior development. The highest point of the parcel is in the middle and slopes toward the perimeter. Development of the site is subject to the City's Tree Preservation Ordinance (Sec. 11.70, Subd. 12.1). • The western portion of the site currently drains into a wetland. Development of the site is subject to the City's Wetland Ordinance (Sec. 11,67). The proposal is consistent with airport Noise Policy Zone 4, with the contemplated shared entry multi- family residential uses subject to sound attenuation construction standards. Planning Report — City Vue Commons CGA February 25, 2014 Page 8 Infrastructure Impacts • Street access is available to the site via Yankee Doodle Road, an arterial roadway and Town Centre Drive, a city street. • Dakota County will require additional right-of-way dedication along Yankee Doodle Road with this development. • Sanitary sewer and water main are available to serve the site. • Development will need to comply with Post Construction Requirements (City Code §4.33) for stormwater management and surface water quality. Comprehensive Land Use Impacts • SA /MU, Special Area /Mixed Use, is a general land use category which provides areas for a variety of residential, commercial and employment uses. • The submitted concept plan and narrative propose a density of 42.35 units per acre upon the two residential lots, totaling 210 units as well as approximately 30,000 sq. ft. of commercial on four lots. • The proposal appears generally compatible to the surrounding developed properties. Parks and Recreation System • The nearest developed neighborhood park, O'Leary Park, is two blocks away and accessible via existing sidewalks and trails. • Additional residents would most likely increase the level of use of O'Leary Park. ACTION TO BE CONSIDERED To recommend approval of a Comprehensive Guide Plan Amendment to change the land use designation from Special Area/Office Service to Special Area/Mixed Use upon approximately 10 acres generally located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington Avenue. 15'J h LOCATION MAP V�l z.4 Er a 0 SHERMAN COURT 0 i rng'.21 c c I Ply 'ILA ®R DENMARKAVE 54. P. Egg 0 (D 0 A vE V, '4 C) — (D C) C) GW 0 c) C) n 0 0 1- JCD z C) C) gal �0 vN di tA f d '4 C) — (D C) C) GW 0 c) C) n 0 0 1- JCD z C) C) RO• r- 0 0 AA N 0 �0 vN di tA f ---m------GOWN-T-Y-ROAO-NQf4iD-(L-E-XING-T,(DN 10. --w RO• r- 0 0 AA N 0 �0 tA f ---m------GOWN-T-Y-ROAO-NQf4iD-(L-E-XING-T,(DN 10. --w 0 > ;01 "U Ja OD (D M z 'a. ( ,D, B r r A=) Z (D o 0 0 0 (D OM CD -e (D (D j� 0 0 (7) M (D 0 0 0 (D m rig O D RO• r- 0 0 AA N 0 Current Zoning and Land Use Map City of a�all Application: City Vue Commons Type: Comprehensive Guide Plan Amendment Case No.: 15- CG.01.01 -14 Zoning PD Planned Development Land Use Plan SA /OS Special Area /Office Service A N 0 300 600 1,200 Feet .- all , •�. .IA 1 �• ..r ,,���gM► �a� •�� ". 16 x i t(;',,t� ,t' f k 1,� \ r, 1s•. "Y[+vJP7 '".mss k S`4t4�i -�"A n -�� �. t�`s' ., e. i �- s , �r-• -i ,� i,�, -k I : I t 1 1 3�(y .r i ti 1 ' , ! N E r�} rr 1 r i fl t t 1; 1 t STOP tM V. 0 pool alp I !� ,� f t _ f• '- }1 L- F 7 I I '. i . [PS'` �l< ��' I `r? RAW 1 E Avenue ism t ,r 1a��.� y II f • o . got F 1 �t YAEr �.� a y rr - -' '.'"� s'�n ❑1 ..,F 1i _ I :, -- ) 1 -'' Lei( �1 (.� � r 1 Co ON ' • -� � . r � + / t.' _ — I - t i , t 4 PAS Nil 5t - x mom 11 I -- N rr .- ,� '�;.� ...�- `:..:.,,I. .��a: .�.•.` , ..,;....rte: a. E rn fwa V� N -tl %` O n �n 0 rn i Aj i -ITE PLAN. g n z m O I J A C7C) <mD aNa r� 'V (+) z I Emma cn rn 0 N �a D z O O 0 �n O 1�� lip N O O 9.tH R w -- zo Cif Vue Commons Y xyn O m y0x o c� Eagan, Minnesota Pip M4 ntA $ y . HN 1�� NARRATIVE hiterstate PartnetS LLC . .. ..... . .. ...... - 500 Jackson Street 0 Sulte 200 w St. Paul, MN 55101 0 Tel; 651.406.8050 4) Fast 6] 2.406.8628 0 interstateparttiers.com COMPREHENSIVE GUIDE PLAN AMENDMENT NARRITIVE: A. Comprehensive Guide Plan Designation (existing & proposed) The existing comprehensive plan designation is 0/S - Office / Service. The applicant is proposing to change the comprehensive plan designation to MU - Mixed Use. The proposed Comprehensive Plan Amendment transitions the property from a tired office oriented use and structure, to a dense and intense neighborhood based urban development. The proposal contemplates the conversion of the existing office structure into a 112 unit, high -rise residential project, offering a unique downtown experience to both existing residence of the community and future residents of the project. This CPA also provides for a second residential phase which can support up to 98 residential units in a 4 story structure. Additionally, this CPA provides the opportunity to repurpose the large parking fields along Yankee Doodle into pedestrian oriented neighborhood retail, which will directly serve the new residents of the tower and Eagan residents at large. ,B. Zoning Classification (existing & proposed) The existing zoning classification is PD -- Planned Development,_which allows for office and office related uses, consistent with the Comprehensive Plan. The applicant will be applying for a Preliminary Planned Development whereby the Planned Development will provide for the mixed use redevelopment, specifically including high density residential and commercial shopping. C. Whatyou want to do; timing /phasing The applicant is proposing to redevelop the existing structure and surrounding parking fields into a mix of residential and retail uses. The following table correlates to the concept plan submitted together with this application; Project: Use: Lot 1 Retail Commercial Lot 2 Retail Commercial Lot .3 Retail Commercial Lot 4 Retail Commercial Lot 5 High Density Residential Lot 6 High Density Residential Phase: Size: I 10,000 sq ft I 3,000 sq ft I 5,000 sq ft II 12,250 sq ft 1 112 units (112,000 sf) 11 9() units (80,289 so Existing / New New New New New Convert existing New Additional Features; a. Connectivity to the adjacent businesses to the east b. North / South street to allow for movement between Yankee Doodle Road and Town Centre Drive c, Pedestrian sidewalks to connect residential uses to commercial, both within the project and across Yankee Doodle to Eagan Promenade d. Additional amenity details will be provide si f Dec ' i 1 include the accommodation of bt 1-0 ts I D RECEIVED JAN Z 8 2014 I ':M walkways, patios, bike racks, etc). A Existing land uses on subject property The existing land use on the subject property is office. Previously the subject property was occupied by Blue Cross Blue Shield. E. Surrounding land uses and zoning with 660 feet The land uses with 660 feet of the subject property include the following i. PD - Planned Development ii. R -4 - High Density Residential iii. R -1- Residential Single Family iv. LB - Limited Business F. Compatibility of proposed land use within surrounding area The subject property and immediately surrounding properties are a in a transition zone, with retail commercial land uses oriented along Yankee Doodle Road transitioning to high density and low density residential uses as you travel farther away from Yankee Doodle Road (from north to south), The proposed land uses (retail commercial and high density residential) are consistent and similar with surrounding land uses. The density of the multi- family component is calculated by taking the proposed number of units and dividing it by the lot area. This equates to density of 42.35 unit per acre for City Vue( this includes both Phase 1, the conversion of the tower on Lot 5 and Phase II, the proposed 90 unit building). The R -4 zoning requires a minimum site area of 2,750 sf per unit or 15.84 units per acre, additionally, there is a credit for 300 sf per unit for each unit served by underground garage stalls (City Vue has 208 qualifying stalls), which raises the units per acre to 17.78. The total site area would be required to be 11.36 acres for the redevelopment and new development to comply with the R -4 district. The project currently is sited on 4.77 acres (both lots 5 & 6) which is a significant deviation from the R -4 zoning standards. The proposed change incase will have a positive impact on the surrounding land uses from that which currently exists, due to the repurposing of the vacant building. � bo