02/18/2014 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
FEBRUARY 18, 2014
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent.
A regular meeting of the Eagan City Council was held on Tuesday, February 18, 2014 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley.
Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City
Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Director of Parks
and Recreation Johnson, Director of Community Development Hohenstein, Director of Public Works
Matthys, Police Chief McDonald, Fire Chief Scott and Executive Assistant Stevenson.
AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye:4 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions or presentations to be heard.
CONSENT AGENDA
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve the Consent
Agenda as presented: Aye: 4 Nay: 0
A. It was recommended to approve the minutes of February 3, 2014 City Council meeting
as presented.
B. Personnel Items
1. It was recommended to accept the resignation of Melissa Wind and authorize her
replacement.
2. It was recommended to approve the City of Eagan City Council Tablet Policy.
3. It was recommended to approve the hiring of seasonal employees in Parks &
Recreation.
C. It was recommended to approve check registers dated January 31 and February 7, 2014.
D. It was recommended to accept a grant from the Minnesota Department of Human Services
to conduct tobacco compliance checks.
E. It was recommended to authorize the preparation of a Request for Proposal (RFP) for
Maintenance Services for the Cedar Grove Parking Garage and the adjacent area within the
Cedar Grove Redevelopment District.
F. It was recommended to approve the plans and specifications for Contract 14 -03 (City -Wide
Street Overlays — Street Improvements) and authorize the advertisement for a bid opening
to be held at 10:30 a.m. on Thursday, March 27, 2014.
G. It was recommended to approve the plans and specifications for Contract 14 -01 (2014
Water Quality Storm Sewer Improvements) and authorize an advertisement for a bid
opening to be held at 10:30 a.m. on Thursday, March 27, 2014.
H. It was recommended to receive the petition to vacate a public drainage and utility easement
City Council Meeting Minutes
February 18, 2014
2 page
on Outlot M, Stonehaven 6t" Addition, and schedule a public hearing to be held on March
18, 2014.
It was recommended to approve plans and specifications for Contract 14 -08 (TH 55/ TH 149
Roadway Safety and Capacity Upgrade — Traffic Signal Material and Equipment) and
authorize advertisement for a bid opening to be held at 10:30 a.m. on Thursday, March 13,
2014.
J. It was recommended to approve a resolution requesting the Minnesota Department of
Transportation to advance to the City of Eagan $4.0 million from the Municipal State Aid
(MSA) Construction account.
K. It was recommended to approve final payment for Contract 13 -16 (Inflow & Infiltration
Mitigation, Part 1— City -Wide Sanitary Sewer Improvements) in the amount of $43,005.00
and accept the improvements for perpetual City maintenance subject to warranty
provisions.
L. It was recommended to receive bids for Contract No. 14 -10 (2014 City -wide Sewer Lining —
Sanitary Sewer Improvements), award the contract to Insituform Technologies USA, Inc. for
the Base Bid in the amount of $159,191.10 and authorize the Mayor and City Clerk to
execute all related documents.
M. It was recommended to approve the relocation of AccessEagan conduit prior to construction
of the TH 55/149 Roadway Safety and Capacity Upgrade improvements; authorize the
Mayor and City Clerk to execute all related documents, and authorize the addition of
$20,000 to the 2014 AccessEagan operating budget to offset the relocation costs.
N. It was recommended to approve the Multi -City Joint Powers Agreement for Street
Maintenance Contractual Services and authorize the Mayor and City Clerk to execute all
related documents.
0. It was recommended to approve Change Order No. 2 to Contract No. 13 -01 (Cedar Grove
Boulevard - Street and Utility Improvements) and authorize the Mayor and City Clerk to
execute all related documents.
P. It is recommended to approve a promotion to offer admission to F.A.N.tastic Saturdays at
the Eagan Community Center on the first Saturday of each month, a promotion to offer free
access to preschool open play on the first Tuesday of each month at the Eagan Community
Center as well as a promotion at Cascade Bay on June 22, 2014 from 6:30 — 8:30 p.m. to
celebrate military families by offering free admission to military families and a reduced
admission of $2 to anyone else attending.
Q. It was recommended to approve a Resolution to accept a Value Added Grant from the State
of Minnesota Department of Agriculture in the amount of $2,500 and authorize the Mayor
and City Clerk to sign all appropriate documents and authorize the necessary budget
adjustment.
R. It was recommended to approve an amendment to the on -sale liquor and Sunday liquor
license issued to Cupcake, Inc. doing business as Cupcake /The Mason Jar, 1565 Cliff Road,
Suite 1.
S. Item was removed.
T. It was recommended to adopt a resolution approving an Exempt Permit for the Eagan
Resource Center to conduct a raffle on March 20, 2014 at St. John Neumann Church, 4030
Pilot Knob Road.
U. It was recommended to approve on -sale liquor and Sunday liquor license for Saga Bar and
Grill Corp. doing business as Saga Bar and Grill, 525 Diffley Road, Suite 2020.
City Council Meeting Minutes
February 18, 2014
3 page
PUBLIC HEARINGS
WHISPERING WOODS, LOT 6, BLOCK 1, DRAINAGE & UTILITY EASEMENT VACATION
City Administrator Osberg introduced the item noting the public hearing is for consideration of a
public drainage and utility easement vacation. On December 31, 2013, City staff received a letter
from Mark Bents to allow for the vacation on a single - family residential property. Osberg noted the
purpose of the vacation is to reduce the size of the drainage and utility easement to allow for the
future planned construction of a shed by the property owner.
Director of Public Works Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the vacation of a
portion of a public drainage and utility easement located on Lot 6, Block 1, Whispering Woods, and
authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0
DAKOTA PATH, BLOCK 3, DRAINAGE & UTILITY EASEMENT VACATION
City Administrator Osberg introduced the item noting the public hearing is for consideration of a
vacation of public drainage and utility easements. With the recent platting of the Dakota Path
development in 2013, drainage and utility easements were dedicated over a constructed storm
water basin. Osberg noted the purpose of the vacation is to reduce the size of the drainage and
utility easements on properties to accommodate the actual storm water management and
maintenance purposes.
Director of Public Works Matthys gave a staff report.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the vacation of
public drainage and utility easements located on Lots 1, 2, 4, 5 and 6, Block 3, Dakota Path, and
authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
City Council Meeting Minutes
February 18, 2014
4 page
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:41 p.m. Aye: 4 Nay: 0
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Date
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Mayor
City Clerk
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