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03/18/2014 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING MARCH 18, 2014 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) `i A. APPROVE MINUTES 13 B. PERSONNEL ITEMS C. APPROVE Check Registers ILP D. APPROVE issuance of an RFP for a space needs analysis for the Police /City Hall Campus Facility \mil E. APPROVE 2014 City of Eagan Priorities k(�_F. APPROVE Plans & Specs, Contract 14 -06, Denmark Lift Station Rehab, and Authorize Ad for Bids for April 18, 2014 G. RECEIVE Petition to Vacate Public Drainage & Utility Easements, Lot 1, Block 2, Eagan `` Promenade, and Schedule a Public Hearing for April 16, 2014 H. RECEIVE Petition to Vacate Public Drainage & Utility Easements, Great Oaks and The Woodlands North Addition, and schedule a Public Hearing for April 16, 2014 APPROVE a Joint Powers Agreement with Dakota County for Project 1146 (2014 Citywide Trail Improvements - County Project No.'s 28 -51, 31 -82 and 32 -83) J. AWARD Contract No. 14 -08 and Authorize Direct Purchase Agreement (TH 55/ TH 149 Signal Mast Arms/ Poles/ Luminaires Material Purchase) K. DIRECT staff to initiate an Ordinance Amendment to Chapter 11 regarding dynamic signage 31 L. APPROVE Easement Agreement, City Project 1011 (TH 55/ TH 149 Traffic & Safety Improvements) 3a M. APPROVE a resolution to proclaim May 14 as Arbor Day and the month of May 2014 as Arbor Month in the City of Eagan 3� N. APPROVE Recording Extension for Spectrum/ Enterprise Conditional Use Permit 3�1 0. APPROVE Letter of Support for Metropolitan Council Application for Congestion Mitigation and Air Quality (CMAQ) Grant Funding for the Cedar Grove Transit Station Access Improvement Project H P. DIRECT preparation of an Ordinance Amendment to Chapter 11 regarding accessory dwelling 1 units Q. APPROVE Exempt Permit for the Red Pine PTO to hold a raffle on May 1, 2014 at Red Pine Elementary School, 530 Red Pine Lane R. APPROVE Premise Permit for the American Veterans Post 1 to conduct lawful gambling at Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200 y8 S. APPROVE Temporary On -Sale Liquor License and waive the license fee for Trinity School at River _ Ridge, 601 River Ridge Parkway, on May 3, 2014 T. AWARD bid for contract 13 -05 conduit /fiber installation to Cedar Grove Parking Garage to Michels Corporation V. PUBLIC HEARINGS 53 A. VACATE Public Drainage & Utility Easements, Outlot M, Stonehaven 6th Addition VI. OLD BUSINESS rJ� A. PLANNED DEVELOPMENT AMENDMENT -Town Centre Shoppes/ MFC Properties, Bruce Miller - A Planned Development Amendment to allow a drive - through facility located at 3450 Denmark Avenue VII. NEW BUSINESS VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER �aI B. ADOPT AGENDA C. CONSENTAGENDA 1. APPROVE EDA Minutes 2. APPROVE Additional Services Agreement with Mohagen Hansen to Modify the Cedar Grove Architectural Model D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS L,9 G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT -a City of EaRan a. TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: MARCH 14, 2014 SUBJECT: AGENDA INFORMATION FOR MARCH 18, 2014 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the March 18, 2014 City Council agenda, the following items are in order for consideration. 5 Agenda Information Memo March 18, 2014 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of March 4, 2014 regular City Council meeting as presented or modified. Attachments: (1) CA -1 March 4, 2014 minutes - e -a-' S° \ a 4 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota MARCH 4, 2014 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. Dave Karsnia, an Eagan resident, addressed the Council regarding an option to keep the outdoor rinks open longer than mid- February. The City Council discussed the issue and asked staff to follow up with Mr. Karsnia. A regular meeting of the Eagan City Council was held on Tuesday, March 4, 2014 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Director of Community Development Hohenstein, Director of Public Works Matthys, Police Chief McDonald, Fire Chief Scott, and Executive Assistant Stevenson. AGENDA City Administrator Osberg noted the addition to the Consent Agenda under Personnel Item 6 — the Replacement of the full -time Parks & Recreation Central Services Aide with two part -time Clerical Technician positions. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as amended. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions or presentations to be heard. CONSENT AGENDA Mayor Maguire pulled Item R for further discussion. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent Agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of February 11, 2014 Special City Council meeting and February 18, 2014 regular City Council meeting as presented. B. Personnel Items It was recommended to approve the policy changes and title to Section 29 of the City of Eagan Personal Policy from "Personal Use of Equipment" to be entitled "Personal Use of City Resources ". It was recommended to approve a modification to section 24.1.1 - (application process) of the Tuition Reimbursement Policy. It was recommended to approve the resignation and retirement of Cherryl Mesko, Superintendent of Operations for the City of Eagan Parks & Recreation enterprises facilities. City Council Meeting Minutes March 4, 2014 2 page 4. It was recommended to approve the next phase of the reorganization of the Parks & Recreation Department to include approval to create the position of Assistant Director of Parks & Recreation. 5. It was recommended to approve the hiring of seasonal employees in Parks & Recreation. 6. It was recommended to authorize the replacement of the FT Parks & Recreation Central Services Aide with two (2) PT Clerical Technician positions. C. It was recommended to approve check registers dated February 14 and February 21, 2014. D. It was recommended to approve temporary on -sale liquor license for the Twin Cities Good Time Softball League's North Star Classic Tournament on May 24 and 25, 2014. E. It was recommended to approve the pool of Consultant Service providers for Fawn mowing, refuse removal, securing vacant buildings and general maintenance for the collection of businesses on the attached list, authorize the City Planner and /or Senior Code Enforcement Technician as the signatory for work orders, and to authorize the Mayor and City Clerk to execute all related documents. F. It was recommended to approve a resolution requesting the Minnesota Commissioner of Transportation's approval of the designation of existing street segments on the City of Eagan's Municipal State Aid (MSA) roadway system. G. It was recommended to designate Comanche Road, west of Plant Road, as a Minimum Maintenance Road, authorize the installation of appropriate signage and authorize the Mayor and City Clerk to execute all related documents. H. It was recommended to approve the appointment of Joseph Reymann, Julie Vigness -Pint, and Monica Foss for the three (3) board member positions to the Eagan -Inver Grove Heights Watershed Management Organization per the Joint Powers Agreement in effect as of January 15, 2014, and authorize the Mayor and City Clerk to execute all related documents. I. It was recommended to approve a contract for Geographic Information System (GIS) Consulting Services with Geographic Technologies Group for the Base Bid in the amount of $22,400, and authorize the Mayor and City Clerk to execute all related documents. J. It was recommended to approve a resolution to provide workers' compensation coverage for all members of the Eagan City Council. K. It was recommended to approve budget adjustments for 2013 and 2014 to account for: 1. Change in accounting for support services provided by the General Fund to the Utilities Fund. 2. Change in accounting for Fire State Aid received annually. 3. Reduction in accrual of expense for Other Post - Employee Benefits (OPED), i.e., retiree health insurance. 4. Increased building activity in 2013 comprised of higher contractual inspection costs and VISA /MasterCard charges. L. It was recommend to acknowledge the completion and authorize perpetual City maintenance, subject to warranty provisions, of City Project 07 -B (Whispering Woods 14th Addition). M. It was recommended to receive the bids for Contract 14-11 (City-Wide Inflow & Infiltration Mitigation, Part 1— Sanitary Sewer Improvements), award the contract to Ess Brothers and Sons, Inc. for the base bid amount of $16,935.00, and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to receive the bids for Contract 14 -12 (City -Wide Inflow & Infiltration Mitigation, Part 2 — Sanitary Sewer Improvements), award the contract to Infratech I City Council Meeting Minutes March 4, 2014 3 page (Infrastructure Technologies) for the base bid amount of $10,988.00, and authorize the Mayor and City Clerk to execute all related documents. 0. It was recommended to approve a resolution to accept a donation of $359.97 from Honeywell and a donation of $300.00 from Dakota Electric for the purpose of purchasing a portable sound system for use at Parks & Recreation community events and to authorize the necessary budget adjustment and direct the Mayor and City Clerk to sign the appropriate documents. P. It was recommended to approve an agreement with the Metro Volleyball Officials Association to provide officials to officiate adult volleyball league games during 2014 and direct the Mayor and City Clerk to sign the appropriate documents. Q. It was recommended to approve an agreement with Baser PL Umpires Association to provide umpires to officiate adult softball league games during 2014 and direct the Mayor and City Clerk to sign the appropriate documents. R. It was recommended to approve an agreement with Forecast Public Art in the amount of $10,000 to facilitate a community process to develop recommendations for an Arts and Culture Plan and to authorize a transfer of funds from 2013 to 2014 and direct the Mayor to sign the appropriate documents. S. It was recommended to approve Change Order No. 4 to Contract 13 -05 (Cedar Grove Parking Garage) and authorize the Mayor and City Clerk to execute all related documents. PUBLIC HEARINGS CERTIFICATION OF DELINQUENT UTILTIES City Administrator Osberg introduced the item noting the City Code allows for collection through certification of delinquent utility bills which are not paid. The City currently has approximately 924 utility bill accounts with delinquent balances. At the February 3, 2014 City Council meeting, a public hearing was scheduled for the March 4, 2014 City Council meeting. The City currently has approximately 924 utility bill accounts with delinquent balances. Director of Finance Pepper was available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Bakken seconded a motion to close the public hearing and approve the final assessment roll for delinquent utility bills and authorize its certification to Dakota County for collection with property taxes. Aye: 5 Nay: 0 CERTIFICATION OF DELINQUENT MOWING, NOXIOUS WEEDS, AND REFUSE REMOVAL BILLS City Administrator Osberg introduced the item noting the City Code allows for collection of delinquent mowing, noxious weeds, and refuse removal bills through certification to property taxes. At the February 3, 2014 City Council meeting, a public hearing was scheduled for the March 4, 2014 City Council meeting. The City currently has five properties with delinquent bills. Director of Finance Pepper was available for questions. 11 City Council Meeting Minutes March 4, 2014 4 page Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing and approve the final assessment roll for delinquent mowing, noxious weeds, and refuse removal bills and authorize its certification to Dakota County. Aye: 5 Nay: 0 CERTIFICATION OF DELINQUENT FALSE ALARM BILLS City Administrator Osberg introduced the item noting the City Code allows for collection of delinquent false alarm bills through certification to property taxes. At the February 3, 2014 City Council meeting, a public hearing was scheduled for the March 4, 2014 City Council meeting. The City currently has four properties with delinquent false alarm bills. Director of Finance Pepper was available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Hansen seconded a motion to close the public hearing and approve the final assessment roll for delinquent false alarm bills and authorize its certification to Dakota County. Aye: 5 Nay: 0 OLD BUSINESS ORDINANCE AMENDMENT — AN ORDINANCE AMENDMENT TO CITY CODE CHAPTER 10 REGARDING THE USE OF COAL TAR SEALANTS City Administrator Osberg introduced the item noting during the last legislative session, a new statute was enacted that bans the use and sale of coal tar sealants throughout the state. The statewide ban applies to Eagan, and an ordinance amendment is necessary to allow the City to enforce the ban locally. Without the proposed ordinance amendment, the Minnesota Pollution Control Agency would be responsible for enforcement. Osberg noted this ordinance comes as recommendation of the Energy and Environment Advisory Commission. The Council discussed the amendment. Councilmember Hansen suggested the language in the ordinance be gender neutral and recommended changes to Sec. 10.45, Subd.2. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Hansen seconded a motion to approve an Ordinance Amendment to City Code Chapter 10 regarding the use of coal tar sealants and direct the City Attorney to publish the ordinance amendment. Aye: 5 Nay: 0 1 City Council Meeting Minutes March 4, 2014 5 page PLANNED DEVELOPMENT AMENDMENT— MFC PROPERTIES (TOWN CENTRE SHOPPES) City Administrator Osberg introduced the item noting the applicant continues to work on revisions to the proposal based on comments from the February 3, 2014 City Council meeting and is requesting a continuance to the March 18, 2014 City Council meeting. City Planner Ridley was available for questions. Councilmember Fields moved, Councilmember Bakken seconded a motion to continue the item to the March 18, 2014 City Council meeting. Aye: 5 Nay: 0 NEW BUSINESS CONDITIONAL USE PERMIT— RJR ENTERPRISES City Administrator Osberg introduced the item noting the property contains an existing 18,000 s.f. multi- tenant building that was constructed in 2002. The property is zoned General Business, in which minor motor vehicle repair is considered a conditional use. City Planner Ridley gave a staff report. The Council discussed the conditional use permit. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve a Conditional Use Permit to allow a minor auto repair upon property located at 4101 Nicols Road, subject to the following conditions: Aye:5 Nay :0 This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. Outside storage of vehicles is prohibited. REZONING AND FINAL PLANNED DEVELOPMENT — JENSEN & JENSEN PROPERTIES AND EAGAN ECONOMIC DEVELOPMENT AUTHORITY City Administrator Osberg introduced the item noting in 2013, the EDA entered into a purchase agreement to sell Outlot D to Jensen's. Osberg noted two actions before the Council are rezoning from Cedar Grove District (CGD) to Planned Development (PD), and a Final Planned Development for a restaurant building, parking expansion and outdoor patio dining. Osberg noted the Advisory Planning Commission held a public hearing on the proposal at the February 25, 2014 meeting and recommended approval. City Planner Ridley gave a staff report. The applicant, Doron Jensen was available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. 0 City Council Meeting Minutes March 4, 2014 6 page Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Rezoning from CGD, Cedar Grove District, to PD, Planned Development, for property located at 3840 Sibley Memorial Highway, legally described as Lot 1, Block 1, Jensen's Supper Club 1" Addition and Outlot D, Paragon Addition. Aye:5 Nay:0 Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Final Planned Development for a restaurant building and parking expansion and outdoor patio dining upon property located at 3840 Sibley Memorial Highway, legally described as Lot 1, Block 1, Jensen's Supper Club 15t Addition and Outlot D, Paragon Addition, subject to the following conditions: Aye: 5 Nay: 0 The applicant shall enter into a Final Planned Development Agreement which shall be executed and recorded with the Dakota County Recorder's office and proof of recording shall be provided to the City. The Final Planned Development Agreement shall include the following exhibits: a. Final Site Plan b. Final Building Elevations Plan c. Final Landscape Plan d. Final Signage Plan e. final Site Lighting Plan 2. A pedestrian connection shall be provided between the Jensen's site and the future trail to the southeast and at least one of the existing adjacent trails along Rahn Road or Nicols Road. 3. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. 4. All personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion /Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 5. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies. 6. After the Nicols Road driveway entrance is relocated to a new shared entrance, the applicant shall cause the existing driveway entrance to be closed, and trail and boulevard restored, in a manner acceptable to the City Engineer. 7. This development shall dedicate 10 -foot drainage and utility easements centered over all lot lines and, 10 -foot drainage and utility easements adjacent to all public right -of -ways, in addition, where necessary to accommodate existing or proposed utilities or drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 8. The trail easement on the south side of the property shall be of sufficient size for the future trail. Any future temporary construction easements necessary for construction of the trail shall be provided, in a form acceptable to the City Attorney, at no cost to the City. 9. The developer shall obtain all outside agency permits as necessary for completion of the site improvements. 10. Angled parking to the site shall meet City Code standards for 11.5' wide stalls. 11. The building expansion shall utilize finish materials to match the existing building. Overhead and service doors shall be painted to match the color of the siding. �0 City Council Meeting Minutes March 4, 2014 7 page 12. The masonry base for the new monument shall match the masonry elements on the principal building 13. The pylon sign shall be constructed with a masonry base to match the monument signs and the masonry elements of the principal structure. The masonry base shall extend to match the width of the sign panel (9'). 14. Any equipment (such as an electrical box, receivers, or antenna) associated with the pylon sign and dynamic panel shall be located to be as unobtrusive as possible, and shall be screened or painted to match the sign structure as appropriate depending on its placement. 15. Operation of the proposed dynamic sign shall be subject to City Code standards. 16. The applicant shall enter into an encroachment agreement, in a form acceptable to the City Attorney, to allow the existing monument at the Nicols Road access to remain in its present location with the utility easement. 17. The new monument sign at the Rahn Road access shall be relocated to be set back at least 10' and outside of the easement. 18. The proposed pylon sign shall be relocated out of the utility easement. 19. The manual readerboard on the building shall be removed in conjunction with installation of the new pylon sign with dynamic message panel. 20. Any new and future building signs shall be subject to compliance with City Code. 21. A revised Landscape Plan incorporating more year around plant materials in place of some perennials in the free - standing sign areas shall be provided for staff review and approval to be incorporated into the Final Planned Development Agreement. 22. A total of 21 trees shall be provided on the Final Landscape Plan. 23. The future outdoor dining patio shall be subject to compliance with City Code standards at the time it is installed, including any Sewer Availability Charges as a result of additional seating in the patio area. Specific plans for the patio dining area shall be submitted to the City for review and approval, and a Building Permit obtained if necessary, prior to installation of the patio. Seating shall be limited to the number of seats shown on the seating plan approved by the city. 24. The Photometric Plan shall be revised to include existing lighting and a data summary, demonstrating compliance to CGD standards including minimum and average illumination. Existing and proposed lighting shall match throughout the site. 25. The development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. 26. The property shall be platted. 27. The applicant shall provide a patio seating plan for the Final Planned Development. 28. COMPREHENSIVE GUIDE PLAN AMENDMENT— INTERSTATE PARTNERS City Administrator Osberg introduced the item noting the action before the Council is to authorize submittal of the comprehensive guide plan amendment to the Metropolitan Council. The 10 acre site is zoned planned development. The northern portion of the property was platted in 1985 and developed with a 10 -story office building, which is currently vacant, and associated parking. The southern portion was replatted in 2008 and is undeveloped. Osberg noted the property is located within the Central Commons Special Area. City Planner Ridley gave a staff report. The applicant, Greg Miller was available for questions. City Council Meeting Minutes March 4, 2014 8 page Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. The Council discussed the amendment and its consistency with the goals of the Central Commons Special Area Plan. Councilmember Bakken noted his concerns relative to the Yankee Doodle Road Corridor Study and access in the area when the Yankee Doodle Road median is extended at O'Leary Lane. Councilmember Hansen moved, Councilmember Bakken seconded a motion to direct staff to submit a Comprehensive Guide Plan Amendment to the Metropolitan Council to change the land use designation from Special Area /Office Service to Special Area /Mixed Use upon approximately 10 acres generally located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington Avenue. Aye: 5 Nay :0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire noted tonight's City Council meeting is the last meeting for paper packets with the City moving forward to electronic packets. Councilmember Hansen noted how nice the Firefighter Banquet was and looks forward to it every year. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:35 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk t). Agenda Information Memo March 18, 2014 Eagan City Council Meeting B. Personnel Items Item 1. Approve the hiring of two temporary Building Inspectors to work up to 40 hours per week until December 31, 2014. Action to be Considered: ➢ Approve the hiring of Peter Akmenkalns as a temporary Building Inspector. ➢ Approve the status change of Tom Miklya, current employee serving as Property Maintenance Specialist, to temporary Building Inspector. ➢ Approve corresponding budget adjustment moving costs from Community Development budget line item 6310 — Professional Services to line item 61XX — Personal Services. Facts: ➢ The current workload will likely support this staffing change until December 2014. The need to potentially extend the sunset past December 2014 will be evaluated over the next several months as the City continues to address the redevelopment of the Cedar Grove area and other development in the community. ➢ For 2013 and 2014, the Inspections Division budgeted for and is utilizing contractual inspections through an external agency. Recently, staff requested of the City Council the option to directly hire personnel to perform building inspections in order to better utilize the City's financial resources and gain efficiencies by having City staff directly perform these duties. ➢ Through a recruitment and selection process, it was determined that the two candidates named above are the best candidates from the pool. ➢ Tom Miklya is a current employee who previously served as a building inspector for the City of Eagan, before being transferred to Code Enforcement 5 years ago. ➢ Peter Akmenkalns is a contract employee from a company called Inspectron. Hiring Mr. Akmenkalns as a temporary employee with the City of Eagan will result in a savings of approximately $7000 dollars per month. Attachments: (0) Item 2. Approve the hiring of Tom Schellinger, FT Fire Captain Action to be Considered: Approve the hiring of Tom Schellinger, FT Fire Captain with the Eagan Fire Department Facts: ➢ This position has been created using a 2 year SAFER federal grant that the City was awarded in November 2013. ➢ Mr. Schellinger has been a volunteer firefighter with the Eagan Fire Department since January 1990 and currently holds the role of Battalion Chief of Training. Attachments: (0) t1-1 Agenda Information Memo March 18, 2014 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated February 28 and March 7, 2014 as presented. Attachments: (2) CC -1 Check register dated February 28, 2014 CC -2 Check register dated March 7, 2014 �c Agenda Information Memo March 18, 2014, Eagan City Council Meeting CONSENT AGENDA D. Approve Issuance Of An RFP For A Police /City Hall Campus Facility And Site Evaluation Action To Be Considered: To approve the issuance of an RFP for a Police /City Hall Campus Facility and Site Evaluation Facts: ➢ In 1995, the Municipal Center underwent a major renovation, which remodeled the City Hall portion of the building and added on a new facility for the Police Department. At that time, it was forecasted the newly built /remodeled facilities would serve the needs of police and City operations until 2015. ➢ Due to the age of the facility along with changes in staffing levels, responsibilities, and operations, there is a need to reevaluate the existing structures on the campus to determine if operational needs are being met presently and into the future. ➢ An RFP has been developed to seek an experienced Architectural /Engineering firm to provide consulting services. Once the proposals are received and evaluated, any future consulting contract would be brought to the City Council for formal consideration. Attachments: (0) For a copy of the RFP in its entirety, please contact the City Administrator's office. Agenda Information Memo March 18, 2014, Eagan City Council Meeting CONSENT AGENDA E. Approve the 2014 City of Eagan Priorities Action To Be Considered: Approve the 2014 City of Eagan Priorities. Facts: ➢ The enclosed 2014 City priorities have been revised per the feedback of the City Council at the March 11, 2014 Special City Council Meeting. ➢ The Council may recall the priorities were compiled as an off -shoot from previous meetings with the City Council, Senior Management Team and two employee focus groups made up of a cross section of all departments. ➢ The priorities are intended to be shared with the public to demonstrate the key focus areas of the City in 2014. Attachments: (1) CE -12014 City of Eagan Priorities — �a 7 V6 9 2014 City of Eagan Priorities • Enhance the City's vibrancy and attractiveness to a broad range of cultures, lifestyles, and generations. • Improve the City's physical connections by strengthening the walkability and bike friendliness of routes among retail centers, schools, transit, neighborhoods and parks. • Reform the City's Financial Assistance Policy to enhance the City's flexibility and ability to pursue City priorities and amenities. • Encourage partnerships that enhance the community's identity through public art, culture, and historical preservation initiatives. • Strengthen the City's engagement with citizens, and particularly school age youth, to further improve understanding and participation in local government. • Renew the strategic efforts to broaden fiber -optic access and use by Eagan businesses and residents. � 3 Agenda Information Memo March 18, 2014 Eagan City Council Meeting CONSENT AGENDA F. Contract 14 -06, Denmark Lift Station Replacement Sanitary Sewer Improvements Action To Be Considered: Approve the plans and specifications for Contract 14 -06 (Denmark Lift Station Replacement - Sanitary Sewer Improvements) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Friday, April 18, 2014 at the Utilities Administration building located at 3419 Coachman Point, Eagan, MN. Facts: ➢ The City's Public Works Department (Utilities Division) operates 16 sanitary sewer lift stations to pump sewage from areas of the public sanitary sewer system. The estimated asset life of a sanitary sewer lift station, with normal maintenance or repairs, is 40 years. ➢ The Denmark Sanitary Sewer Lift Station, located at 3915 Denmark Avenue, was constructed in 1984, covers the largest area of the City in comparison to the other sanitary lift stations, moves the second largest volume of sanitary sewage, and is in poor condition with worn infrastructure. ➢ On June 4, 2013, the City Council authorized the replacement of the existing sanitary sewer lift station with the approval of the Sanitary Sewer Operations and Facilities portion of the 2014 -2018 Capital Improvement Plan (CIP), as well as the 2014 operating budget. ➢ All of the construction activity for said improvements has been designed to occur within existing City property, public right -of -way or easements. ➢ The plans and specifications have been completed and are being presented to the City Council for their approval and authorization of the advertisement for bids. ➢ An advertisement will be published in the legal newspaper informing contractors of the bid. Attachments (1) CF -1 Location Map — 1 1 JO Agenda Information Memo March 18, 2014 Eagan City Council Meeting CONSENT AGENDA G. Lot 1, Block 2, Eagan Promenade, Easement Vacation Action To Be Considered: Receive the petition to vacate a public drainage and utility easement on Lot 1, Block 2, Eagan Promenade, and schedule a public hearing to be held on April 16, 2014. Facts: ➢ On March 11, 2014, City staff received a petition from Mr. Joseph Vavrina, HR Green representing the property owner at 3380 Denmark Avenue, requesting the vacation of an existing drainage and utility easement on Lot 1, Block 2, Eagan Promenade. The parcel is located north of Yankee Doodle Road and east of Denmark Avenue within the Eagan Promenade area in central Eagan. ➢ The purpose of the request is to allow the recording of a final plat and subdivision of Eagan Promenade Addition as a commercial/ retail development. ➢ The request would vacate the existing drainage and utility easement on the property. The vacation of the easement would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ Said easement will no longer be needed upon the construction of the Eagan Promenade 4th Addition improvements. The final plat of Eagan Promenade Addition will address and incorporate all necessary public drainage and utility easements on this property. ➢ The approval of the plat for the Eagan Promenade 4th Addition is also tentatively scheduled for Council consideration on April 16, 2014. ➢ Notices for a public hearing will be published in the legal newspaper and sent to all potentially affected and /or interested parties for comment prior to the public hearing. Attachments: (2) CG -1 Location Map — CG -2 Legal Description Graphic — p 0� CITY OF EAGAN Fig. 1 Proposed Easement Vacation Location Map City of Bap Lot 1, Bloch 2, Eagan Promenade 3/12/2014 C�.b 0 C a o o � q p D I aC0�0. WN �I -d ps v� § z z iy �GRq�jg � QQ o�9�s a Ifi a 0. 1 N g C v y S �1NOO 1- C�.b 0 µ M q WN �I -d ps § z z iy �GRq�jg � QQ o�9�s _ LLr- (B W z 0 rl. %i• ����WW/ ' OD'88Z ��, ,asnt M.00,Z 1,006 r,------- _- ____ s I z m w r I LU th�i 1 I Iv Iw rr4r ci Oct w r y r rll b I 3 LU di �rrr I \qr °,. Slrur:li1 y 4Zlb'Wt,133C1 � � �' 0 C�.b Agenda Information Memo March 18, 2014 Eagan City Council Meeting CONSENT AGENDA H. Outlot A, Great Oaks & Outlots A & B, The Woodlands North Easement Vacation Action To Be Considered: Receive the petition to vacate public drainage and utility easements on Outlot A, Great Oaks and Outlots A and B, The Woodlands North Addition, and schedule a public hearing to be held on April 16, 2014. Facts: ➢ On March 6, 2014, City staff received a petition from Mr. John Anderson, representing Great Oaks 2nd LLC, requesting the vacation of existing drainage and utility easements on Outlot A, Great Oaks and Outlots A and B, The Woodlands North Addition, located south of Yankee Doodle Road and west of Elrene Road in east - central Eagan. ➢ The purpose of the request is to allow the recording of a final plat for the proposed Grand Oaks 2nd Addition as a residential development. ➢ The request would vacate the existing drainage and utility easements on the properties. The vacation of the easements would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ The final plat of Great Oaks 2nd Addition will address and incorporate all necessary public drainage and utility easements. The approval of the plat for the Grand Oaks 2nd Addition is also tentatively scheduled for Council consideration on April 16, 2014. ➢ Notices for a public hearing will be published in the legal newspaper and sent to all potentially affected and /or interested parties for comment prior to the public hearing. Attachments: (2) CH -1 Location Map — Va,� J S CH -2 Legal Description Graphic � e_ Qua CITY OF EAGAN Fig. 1 or Proposed Easement Vacation Location Map City of Evan Outlot A - Great Oaks, Outlo^t'A & B - The Woodlands North 5- 3/7/2014 Agenda Information Memo March 18, 2014 Eagan City Council Meeting CONSENT AGENDA I. Project 1146, 2014 Citywide Trail Improvements Joint Powers Agreement Action To Be Considered: Approve a Joint Powers Agreement with the Dakota County Transportation Department for Project 1146 (2014 Citywide Trail Improvements) within County right -of -way in the City of Eagan, and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Trail overlay improvements along various collector streets and County highways are programmed in the City of Eagan's 5 -Year Capital Improvement Program (2014 -2018 CIP) and Dakota County's 5 -Year CIP. The improvements consist of trail overlays and reconstruction, including the installation of Americans with Disabilities Act (ADA) compliant pedestrian ramps. ➢ The City is the lead agency for the design and construction management of these trail improvements. ➢ As set forth in the agreement, the City's financial responsibility for the construction of the trail improvements will be 45% (estimated cost = $160,000), with Dakota County financing the remaining 55% ($195,000). The Major Street Fund will finance the City's share of the costs. ➢ The agreement has been reviewed by the City Attorney and Public Works Department and was found to be similar to other cost participation and cooperative construction agreements with Dakota County and in order for favorable Council action. Attachments: (0) Agenda Information Memo March 18, 2014 Eagan City Council Meeting CONSENT AGENDA J. Contract 14 -08, TH 55/ TH 149 Upgrade, Traffic Signal Improvements Contract Award Action To Be Considered: Receive the bids for Contract 14 -08 (TH 55/ TH 149 Roadway Safety and Capacity Upgrade — Traffic Signal Material and Equipment) and: 1) Award the contract to Millerbernd Manufacturing Co. in the base bid amount of $182,374.00; and, 2) Designate Millerbernd Manufacturing Co. as the City's purchasing agent for sales tax exemption purposes; and, 3) Authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Contract 14 -08 provides for the advance purchase of signal mast arms, poles, and luminaires for the TH 55 /TH 149 Roadway Safety and Capacity Upgrade. Significant lead time is required to fabricate the traffic signal materials in order to have the traffic signal improvements installed on schedule with the remainder of the proposed project improvements scheduled for construction this summer under Contract 14 -04 (TH 55 /TH 149 Roadway Safety and Capacity Upgrade). In 2013, the Legislature granted a limited sales tax exemption to cities. Materials for a city's construction projects are generally tax exempt if the city purchases them directly. ➢ On February 18, 2014, the Council approved the plans and authorized the advertisement for solicitation of competitive bids for Contract 14 -08. ➢ At 10:30 a.m. on March 13, 2014, formal bids from each bidder were received for this project. All bids have been reviewed for compliance with the bid specifications and accuracy on unit price extensions and summations. The base bid of Millerbernd Manufacturing Co. have been reviewed by Public Works staff and found to be in order for favorable Council action. ➢ A purchasing agent agreement is required by State Statute to leverage exemption from sales tax for construction materials. Designating Millerbernd Manufacturing Co. as the purchasing agent for this contract will provide approximately $13,000 in savings. Attachments: (1) CJ -1 Bid Summary — 39 I BID SUMMARY TH 55 /TH 149 SIGNAL MAST ARMS/ POLES/ LUMINAIRES MATERIAL PURCHASE CITY PROJECTS 923/ 1011 CITY CONTRACT 14 -08 Bid Date/ Time: 10:30 a.m., Thursday, March 13, 2014 Contractors Total Base Bid 1. Millerbernd Manufacturing Co. $ 182,374.00 2. Egan Companies, Inc. $ 271,560.00 ,t Cost $182,374 $400,785 -54.4% �v� Consent Agenda Information Memo March 18, 2014 Eagan City Council Meeting K. Ordinance Amendment — Dynamic Sign Messaging Action To Be Considered: To DIRECT staff to initiate an ordinance amendment to Chapter 11 to modify the message hold time for on premise dynamic signage. Facts: ➢ A request was made by local businesses and the Chamber for the City Council to consider modifying the hold time for on premise dynamic message centers, currently 20 minutes. ➢ The City Council considered the request at two special meetings ultimately reaching consensus on an acceptable hold time to be considered. ➢ As an amendment to Chapter 11, a Public Hearing before the APC will be required. Attachments: (0) Agenda Information Memo March 18, 2014, Eagan City Council Meeting CONSENT AGENDA L. Project 1011, TH 55 / TH 149 Roadway Safety & Capacity Improvements Approve Easement Agreement with Floods Action To Be Considered: APPROVE an Easement Agreement with the owner of Parcel No. 10- 00100 - 550 -20 for City Project 1011 (TH 55/ TH 149 Roadway Safety & Capacity Improvements). Facts: ➢ The City of Eagan is the lead agency in partnership with the Minnesota Department of Transportation in the upgrade of Trunk Highway (TH) 55 to a six - lane divided highway between the south intersection with TH 149 and the north intersection with TH 149 for transportation, safety and capacity improvements. ➢ These roadway and intersection improvements on TH 55 require the acquisition of permanent and temporary easements from the impacted adjacent properties. ➢ Appraisals were obtained for all required easements. The estimated value of the easements for this property indicated a value of $6,380.00. An offer was accordingly forwarded to the legal representative of the property. The counter offer was in excess of three times the City's offer, with little expressed interest to negotiate. ➢ A review of the original appraisal has indicated a potential increase in the value of the easements. In order to settle and avoid additional costs in attorney fees and commissioner's hearings, staff has suggested an offer of $11,380.00 as an appropriate alternative. The property owner has consented to this offer. ➢ An agreement between the City of Eagan and the owner of Parcel No. 10- 00100- 550-20 has been prepared providing for the acquisition cost for the necessary easement. ➢ Public Works (Engineering) staff and the City Attorney's office have reviewed the agreement and found it to be in order for favorable Council action. Issues: If the City Council would desire to discuss this item, it would be appropriate to direct any discussion to a Closed Session. Attachments: (0) �1 Agenda Information Memo March 18, 2014, Eagan City Council Meeting 1419 &1EQVrTCL ► R e M. Approve A Resolution To Proclaim May 14 As Arbor Day And The Month Of May 2014 As Arbor Day Month In The City Of Eagan. Action To Be Considered: To acknowledge Eagan as the recipient of the 2013 Tree City USA Award from the National Arbor Day Foundation, and approve the Arbor Day Resolution setting Wednesday, May 14 as Arbor Day and May 2014 as Arbor Month in the City of Eagan. Facts: ➢ Eagan has received the Tree City USA community designation from the National Arbor Day Foundation for the 27th consecutive year. Each year the Parks and Recreation Department conducts an Arbor Day program which includes participation in a tree planting project. This year the 28th annual event will be held at the Art House in Patrick Eagan Park. ➢ Recognition as a Tree City is based on efforts by the City to promote tree planting in the community and the resolution demonstrates that effort. ➢ To become a Tree City, a community must meet four standards: a tree board or department, a tree care ordinance, a comprehensive community forestry program, and an Arbor Day observance. ➢ Eagan has demonstrated progress in the following forestry activities: Publications, parks and open space, and improved ordinance. ➢ The resolution was recommended for adoption by the Advisory Parks and Recreation Commission on March 17, 2014. ➢ Receiving these awards acknowledges the City's efforts to minimize environmental impact during developments, and adhere to policies such as "Forever Green," aimed to maintain and enhance Eagan's trees and foliage. ➢ This year's Arbor Day Celebration will be held at the Eagan Art House located in Patrick Eagan Park. The staff at the Art House will also be dedicating a new art sculpture located on the south lawn /prairie area of their site. This will be a fun - filled family event with activities scheduled to entertain all ages, including recognition of the current and next year's Arbor Day poster winner. Arbor Day trees donated by Dakota Electric Association will be installed and the public can also participate in the installation of new prairie plants into the existing prairie around the Art House. Scheduled Activities: 5:30 p.m. — 6:00 p.m. Arrival and Social Half -hour 5:30 p.m. — 7:30 p.m. Forestry Informational Booth open; visit with Eagan Forestry Staff 6:00 p.m. — 6:30 p.m. Arbor Day Poster Program • Recognition of 2013 Poster Contest Winner • Announcement of the 2014 Poster Contest Winners 6:30 p.m. — 7:00 p.m. Sculpture Dedication and Tours of the Art House 7:00 p.m. — 7:30 p.m. Arbor Day Oak Tree and Prairie Planting Project • Dakota Electric Association donated tree on the south lawn • Prairie plants in the existing prairie areas 7:30 p.m. Thank You for Coming — Program Ends Attachments: (2) CM -1 Resolution — 9CL CM -2 Invitation to Event — �Z) 0 �j2J CITY OF EAGAN RESOLUTION A PROCLAMATION OF EAGAN ARBOR DAY AND EAGAN ARBOR MONTH WHEREAS, trees are a most valuable resource in the State of Minnesota and City of Eagan — purifying our air and water, helping conserve our soil, serving as a recreational settings, providing habitat for wildlife for all kinds, and enriching our lives in so many important ways; and WHEREAS, pollutants, tree diseases and urban expansion have damaged and continue to threaten our trees, creating the need for reforestation programs and concerted public action toward ensuring the future of out City's urban forests; and WHEREAS, each year the people of Minnesota pay special attention to the wonderful gift that our trees represent and dedicate themselves to the continued health of our state's trees; and WHEREAS, The City of Eagan has been recognized as a Tree City USA community by the National Arbor Day Foundation since 1988 and desires to continue its tree - planting programs; NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby proclaim Wednesday, May 14, 2014 to be ARBOR DAY and the month of May 2014 to be ARBOR MONTH in the City of Eagan. BE IT FURTHER RESOLVED that the Mayor and Council further urge citizens to become more aware of the importance of trees to the well -being of our community; and to participate in City tree planting programs which will ensure a greener place for our citizens to live in the decades to come. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M. Scipioni, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 7t" day of May, 2013. City Cleric 31'1 City of Eap Celebrate Arbor Day! (P TREE CTrV USA, 28th ANNUAL ARBOR DAY CELEBRATION TO BE HELD AT Eagan Art House Patrick Eagan Park 3981 Lexington Avenue, Eagan, MN 55123 BEGINNING AT 5:30 P.M. WEDNESDAY — May 14, 2014 You are invited to join with the City of Eagan as we celebrate Arbor Day on Wednesday, May 14, 2014, at the Eagan Art House /Patrick Eagan Park. Arbor Day has been celebrated in Eagan since 1987, and was established nationally to emphasize the importance of trees and community reforestation. This year's Arbor Day Celebration will be held at the Eagan Art House located in Patrick Eagan Park. The staff at the Art House will also be dedicating a new art sculpture located on the south lawn /prairie area of their site. This will be a fun - filled family event with activities scheduled to entertain all ages, including recognition of the current and next year's Arbor Day poster winner. Arbor Day trees donated by Dakota Electric Association will be installed and the public can also participate in the installation of new prairie plants into the existing prairie around the Art House. Scheduled activities: 5:30 p.m. — 6:00 p.m. Arrival and Social Half -hour 5:30 p.m. — 7:30 p.m. Forestry Informational Booth open; visit with Eagan Forestry Staff 6:00 p.m. — 6:30 p.m. Arbor Day Poster Program - Recognition of 2013 Poster Contest Winner - Announcement of the 2014 Poster Contest Winners 6:30 p.m. — 7:00 p.m. Sculpture Dedication and Tours of the Art House 7:00 p.m. — 7:30 p.m. Arbor Day Oak Tree and Prairie Planting Project - Dakota Electric Association donated tree on the south lawn - Prairie plants in the existing prairie areas 7:30 p.m. - Thank You for Coming — Program Ends For further information or to volunteer for planting, please contact the Division of Forestry at 651- 675 -5300. Thank you. Paul Olson Gregg Hove Superintendent of Parks Supervisor of Forester 36 K.. Agenda Information Memo March 18, 2014, Eagan City Council Meeting N. Conditional Use Permit — Spectrum Development Group Action To Be Considered: To approve a 90 -day extension for recording the Conditional Use Permit to allow outside storage of up to 620 passenger vehicles at 2905 Lexington Avenue South. Required Vote For Approval: Majority of Quorum Facts: ➢ The City Council approved the Conditional Use Permit on January 7, 2014 to allow the outdoor storage of 620 passenger vehicles. ➢ The recording of this Conditional Use Permit shall simultaneously terminate previously issued Conditional Use Permits. ➢ The applicant, Spectrum Development Group, LLC is requesting an extension to allow the current tenant, Gresser Concrete, Inc. to vacate the property. ➢ This request would extend the recording deadline to June 4, 2014. Attachments: (2) CN -1 Location Map (a�� 'rl CN -2 Letter from Spectrum Development Group Cie_ S Location r 'r Project Name: Spectrum development Group -2013 Request: Conditional Use Permit Case No: 03-CU- 12-11 -13 City of Bap ?�g Foot 0 600 11000 2,000 Legend RARGELS 08.2013 TI ;� Parks J/\ .5e�nn►a �cu Clty Houndary N .,d g ® cf" Y__nkv_n 11n n! Itd 1 � D16 • 11d 1 M1 ltd 1 1 1 ',al= z�en� ° °�.n Project Name: Spectrum development Group -2013 Request: Conditional Use Permit Case No: 03-CU- 12-11 -13 City of Bap ?�g Foot 0 600 11000 2,000 Legend RARGELS 08.2013 TI ;� Parks J/\ .5e�nn►a �cu Clty Houndary N AOOMV -.%P-ECTRUM DEVELOPMENT GROUP, L.L.C. March 6, 2014 City of Eagan Planning Department 3 83 0 Pilot Knob Road Eagan, Minnesota 55122 RE: Conditional Use Permit — 2905 Lexington Avenue South (Gresser Building) Spectrum Development Group, LLC respectfully requests a 90 day extension to record the Conditional Use Permit to allow outdoor storage of vehicles on the above referenced property. Since the conditions of the approved CUP require the existing CUP's to be superseded, the extension is necessary to allow enough time for the current tenant, Gresser Concrete, Inc. to vacate the property. During the transition/moving time period Gresser will continue to operate under the current CUP's. When Gresser vacates, the approved CUP can be recorded and the new tenant, Enterprise, can operate on the property. The City of Eagan's approval of this request to allow an extension to record this document is necessary to adhere to the conditions of both the old and new CUP's. Respect$ y requested, iehard V. M rphew President, Spectrum Development Group, LLC 1000 Blue Gentian Road s Suite 135 • Eagan, MN 55121 651,675.0500 • Fax 651.675.2290 Agenda Information Memo March 18, 2014 Eagan City Council Meeting O. Letter Of Support For CMAQ Application For Cedar Grove Transit Station Improvements Action To Be Considered: To approve a letter of support for a Congestion Mitigation and Air Quality grant application for the Cedar Grove Transit Station access improvements. Facts: ➢ Approximately $20 million dollars of Congestion Mitigation and Air Quality (CMAQ) federal project funds are available to the Metropolitan Region. Allocation of funds will be determined through a one -time application process established through the Transportation Advisory Board (TAB). Dakota County and Metropolitan Council staff are preparing applications for three transit projects they deem to be of regional significance. ➢ One of those applications would provide partial funding for the proposed access improvements for the Cedar Grove On -Line Transit Station — the station platform in the middle of the freeway with the connecting pedestrian overpass to the current Cedar Grove Station on Nicols Road. ➢ The Red Line currently operates on Cedar Avenue and connects Dakota County to the regional transitway system to provide transit connections, options and benefits for the citizens of Dakota County. ➢ The applications will be completed by Metro Transit staff with assistance from Dakota County staff. Applications are due on April 4, 2014. Project proposals will be presented to TAB on April 16, in late April the Technical Advisory Committee (TAC) to the TAB will review the proposed projects. At the May 21 TAB meeting, members will receive a recommendation, for consideration, from the TAC to award funds for projects and include the projects into the draft Transportation Improvement Plan (TIP) for the region. At the June 18 TAB meeting an action is planned to approve CMAQ projects for addendum in the draft TIP. ➢ CMAQ funds will not be available until 2017, therefore, if funds are awarded to the Cedar Grove On -line Station Project an advanced construction agreement will most likely be required to provide the funds to complete construction on a more aggressive schedule. ➢ County staff has asked the City of Eagan to submit a letter of support for the Cedar Grove On -Line Transit Station improvement and CMAQ funding. Attachments: (2) CO -1 Project Description — Pad - CO-2 Draft Letter of Support ca L-,-0 RED LINE CEDAR GROVE ON -LINE TRANSIT STATION Project: Construct an on -line station (similar to 46 "' Street Station on I -35W South). Currently, METRO Red Line buses must exit the TH77 corridor at Diffley Road and travel 4 miles on the local road to and from the transit station for both north- and southbound trips. For northbound trips, this means the buses travel south from Cedar Grove to enter TH77 northbound to the Mall of America. Capital Cost: $14.6M estimate Potential Funding Sources: CMAQ, State bonds, CTIB, Dakota County RRA Benefits: • Reduce passenger total trip travel time (bus + walking) travel time by an average 6 minutes per round trip; • Reduce round trip bus travel time by 10 minutes (20 % +) • Expected to reduce peak bus need from 5 buses to 4 for long term capital savings • Reduce annual O &M costs by $223,000 for CTIB /Council and $30,000 for MVTA • Aligns with future TH77 managed (MnPASS) lane which will further improve travel time Project Schedule: • Early 2014 Design starts (funded by CTIB and Dakota County RRA) • Mid -2015 Construction starts • 2016 Project complete Concerns /Risks: • Other funding sources need to be secured; State bonds is highest risk Leverages: • $87M public investment in METRO Red Line • Private investment in Cedar Grove • Shops of Eagan outlet mall • List other recent and coming development Project Partners: • Dakota County • Metro Transit • MVTA • MnDOT • City of Eagan • City of Apple Valley I_A� Jhh6- Eapi 4r City of Mike Maguire Mayor Paul Bakken Cyndee Fields Gary Manson Meg Tilley Council Members Dave Osberg City Administrator Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 -1810 651.675.5000 phone 651.675.5012 fax 651.454.8535 TDD Maintenance Facility 3,901 Coachman Point Eagan, MN 55122 651.675,5300 phone 651.675.5360 fax 651.454.8535 TDD www.cityofeagan.com The Lone Oak Tree The symbol of strength and growth In our community. March 19, 2014 Elaine Koutsoukos Transportation Advisory Board 390 N Robert Street St. Paul, MN 55101 Dear Ms. Koutsoukos, In action taken at its meeting of March 18, 2014, the Eagan City Council acted to formally endorse the Metropolitan Council's Congestion Mitigation and Air Quality (CMAQ) application for improvements to the Cedar Red Line BRT, specifically as it pertains to the transit station improvements for the Cedar Grove Transit Station, The City has participated with Dakota County, the Metropolitan Council, the Minnesota Department of Transportation and other cities in the study of the improvements for the Red Line that will enhance its effectiveness and integrate it into the overall regional system. The City has also invested substantially in the development of a transit- oriented plan for the Cedar Grove Redevelopment Area to integrate pedestrian and transit opportunities with the uses located throughout the area, The proposed Transit Station improvements will reinforce those efforts by making access to and from jobs, homes and shopping in the area faster and more convenient. The City appreciates your consideration of its request in this regard, If you have any questions, please contact me. Sincerely, David M. Osberg City Administrator Cc: Pat Jones, Facilities Engineering Commissioner Paul Krause, Dakota County Regional Rail Authority Kristine Elwood, Dakota County Transportation Department L4 Agenda Information Memo March 18, 2014 Eagan City Council Meeting P. Ordinance Amendment — Accessory Dwelling Units Action To Be Considered: To DIRECT staff to initiate an ordinance amendment to Chapter 11 to permit and regulate Accessory Dwelling Units in R -1 and Estate Zoning Districts. Facts: ➢ An outcome of the ULI MN Opportunity Cities study and presentation, City Council directed staff to work with the Advisory Planning Commission and others to flesh out the vagaries of the Accessory Dwelling Unit (ADU) concept at their regular meeting of March 15, 2011.. ➢ The APC has spent several months of Workshop meetings working with staff specifically researching and discussing ADU's. Led by Chair Heaney, the group meticulously reviewed existing ADU standards employed by a number of communities ranging from Accessibility to Zoning. The APC came to consensus on the stated objective for the use of ADU's being: Housing choice, efficient use of housing and infrastructure; affordability, better use of underutilized land /oversized homes without subdividing; provide housing for a wider range of individuals and families. ➢ The APC consensus included a set of parameters supporting the introduction of ADU's being added to an existing home either by an interior remodel or principal building addition. Consensus could not be reached on detached or free - standing ADU's. ➢ The table below provides a brief summary of the basic parameters: Question Zoning? Property ADU ADU Home Minimum Maximum Owner Registration Occupant Occupation ADU Size? ADU Size? Must Live Required? Limit? Allowed? On Site? APC R -1 or Yes Yes, annual Yes, no Yes, one. 300 SF 960 SF or Response Estate registration. more than Either in 33% of two principal or principal ADU structure Attachments: (0) LA�) Agenda Information Memo March 18, 2014, Eagan City Council Meeting CONSENT AGENDA Q. Approve Exempt Permit for the Red Pine Elementary PTO to hold a raffle on May 1, 2014 at Red Pine Elementary School, 530 Red Pine Lane Action To Be Considered: To adopt a resolution approving an Exempt Permit for the Red Pine Elementary PTO to conduct a raffle on May 1, 2014 at Red Pine Elementary School, 530 Red Pine Lane Facts: ➢ The Red Pine Elementary PTO has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements for the application have been met and staff deems it in order for approval. Attachments: (1) CQ -1 Resolution -- P�`t '4'� q 1-4 RESOLUTION NO. CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT RED PINE ELEMENTARY PTO WHERAS, the Red Pine Elementary PTO has applied for an Exempt Permit to conduct a raffle on May 1, 2014; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for the Red Pine Elementary PTO to conduct a raffle on May 1, 2014 at 530 Red Pine Lane. Motion by: Seconded by: Those in favor: Those against: Date: March 18, 2014 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this I8th day of March, 2014. City Clerk � Agenda Information Memo March 18, 2014, Eagan City Council Meeting CONSENT AGENDA R. Approve Premise Permit for the American Veterans Post 1 to conduct lawful gambling at Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200 Action To Be Considered: To adopt a resolution approving a Premise Permit for the American Veterans Post 1 to conduct lawful gambling at Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200 Facts: ➢ James Grob, Gambling Manager of the American Veterans Post 1, has applied for a premise permit to conduct a pull -tab, tipboard, paddlewheel and electronic pull -tab operation at Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200. ➢ American Veterans Post 1 currently holds a premise permit for lawful gambling at the Valley Lounge, 3385 Sibley Memorial Highway. Attachments: (1) CR -1 Resolution -- ?a. _ `Ai 1� (0 RESOLUTION NO. _ CITY OF EAGAN PREMISE PERMIT FOR THE AMERICAN VETERANS POST 1 TO CONDUCT PULL -TABS, TIPBOARDS, PADDLEWHEEL AND ELECTRONIC PULL -TABS AT BLUE STONE STEAK AND SEAFOOD WHERAS, the American Veterans Post 1 has applied for a premise permit for a pull -tab, tipboard, paddlewheel and electronic pull -tab operation Blue Stone Steals and Seafood, 2864 Highway 55, Suite 200; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the American Veterans Post 1 application for a premise permit at Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200. Motion by: Seconded by: Those in favor: Those against: Date: March 18, 2014 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk I, Christina M. Scipioni, Cleric of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 18th day of March, 2014. City Cleric L�q Agenda Information Memo March 18, 2014, Eagan City Council Meeting CONSENT AGENDA S. Approve a Temporary On -Sale Liquor License and waive the license fee for Trinity School at River Ridge, 601 River Ridge Parkway, on May 3, 2014. Action To Be Considered: To approve a temporary on -sale liquor license and waive the license fee for Trinity School at River Ridge, 601 River Ridge Parkway, on May 3, 2014. Facts: ➢ Trinity School at River Ridge has requested a temporary on -sale liquor license be issued to them for a Spring Benefit Dinner planned for May 3, 2014. The event will be held inside the school building, located at 601 River Ridge Parkway. The event is a fundraiser for the school. ➢ Trinity School at River Ridge has requested that the $150.00 license fee be waived. ➢ The application form has been submitted and deemed in order by staff. Following Council approval, the application will be forwarded to the Department of Public Safety — Alcohol and Gambling Enforcement Division for final approval. Attachments: (1) CS -1 Letter from Trinity School — yov:' Li d► ° 90 Wo TFJNITY SCHOOLat River Ridge March 10, 2014 Ms. Christina Scipioni City Clerk, City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 Dear Ms. Scipioni: Trinity School at River Ridge is applying for a Temporary On -Sale Liquor License for our Trinity School Spring Benefit Dinner, Saturday, May 3, 2014. This document serves to provide the City of Eagan the necessary information about our event so that the City Council will approve our license at the next City Council Meeting. Thank you for working with us to help us secure the license. 1. The Minnesota Department of Public Safety Application and Permit for Temporary On -sale Liquor License was completed and is included with this letter. An additional copy can be provided. 2. I will be faxing The Certificate of Liability Insurance from the Gibson Insurance Company. Our insurance meets or exceeds your requirements. An additional copy can be sent if needed. 3. The Trinity School Spring Benefit Dinner will be held at Trinity School at River Ridge, 601 River Ridge Parkway, Eagan, Minnesota, 55121. The event will be held indoors within the school premises, and entrance into the Spring Benefit Dinner will be through our east door, the "Event Entrance." 4. a. We have hired two security personnel for the event who will enforce alcohol beverage sale and consumption laws, crowd control and public safety. b. The beverage servers will require that any person desiring to purchase or be served liquor must show a valid photograph identification which will be checked to insure the person is 21 or older. Then the age of the person is verified, he /she will be issued a wristband which he /she will wear throughout the Spring Benefit Dinner. No alcohol will be served to a guest who does not have a wristband. 5. No one selling alcohol shall be intoxicated or consume alcoholic beverages during their work shift. 6. Trinity school will post signs at the entrance notifying the public that sales to and consumption to alcoholic beverages by persons under the age of 21 or to persons intoxicated is prohibited. 7. The alcoholic beverages will be available for sale or consumption from 5 -9 p.m. on Saturday, May 3, 2014. 8. Trinity School will designate an on -site manager in compliance with the City of Eagan's requirement. Trinity School at River Ridge requests that the City Council of Eagan wave the $150 fee since, as a non- profit school organization. This is a fundraising event. If you have any additional questions, please contact me at the phone number below. Other Trinity School employees involved in the planning of the Spring Benefit Dinner, include Jean Curtiss and Steve Hendrickson. Sincerely, Jennifer Theis Administrative Assistant Trinity School River Ridge Parkway Eagan, MN 55121 jtheisgtrinityschools.org www.tsrr.org 651- 789 -2890, ext. 222 Fax: 651 -789 -2891 Cell: 651- 329 -3866 fE�o Agenda Information Memo March 18, 2014, Eagan City Council Meeting CONSENT AGENDA T. Award contract 13 -05 conduit /fiber installation to Cedar Grove Parking Garage to Michels Corporation, direct the City Attorney's office to prepare the necessary contract and authorize the Mayor and City Clerk to sign the contract. Action To Be Considered: Award contract 13 -05 conduit /fiber installation to Cedar Grove Parking Garage to Michels Corporation, direct the City Attorney's office to prepare the necessary contract and authorize the Mayor and City Clerk to sign the contract. Facts: ➢ On April 16th, 2013 Council authorizes the issuance of a RFQ for the extension of AccessEagan fiber into the Cedar Grove Redevelopment area. This fiber route allows us to extend our fiber from Paragon Outlet Mall to the Cedar Grove Parking Garage. ➢ Staff contacted three vendors MP Nexlevel, Arvig Construction and Michels to respond to the quote. The lowest bid on this request was Michels Corporation with a price of $28,490. The City and its consultant, Elert and Associates recommends utilizing Michels as the lowest qualified bid. ➢ The contractor will install multiple conduits along the south side of Eagan Outlets Parkway and connect City infrastructure to the Cedar Grove Parking Garage. The City plans to have 22 video surveillance cameras placed throughout the Parking Garage to assist with security within the ramp. The video will be recorded to the City's network video recorder located at Cityhall. Attachments: (1) CT -1 Fiber Map. - �Da,,RL_ SID To view the proposed contract please contact the City Administrator's office. S � � i k\s� PH \ / - \ \ ` \ / / / City of Eagan Fiber to the Parking Garage Eagan, MN Agenda Information Memo March 18, 2014 Eagan City Council Meeting PUBLIC HEARING A. Outlot M, Stonehaven 6th Addition, Easement Vacation Action To Be Considered: Close the public hearing for the vacation of public drainage and utility easements located on Outlot M, Stonehaven 6th Addition and continue action to coincide with future City Council consideration of the Stonehaven 7th Addition final plat and subdivision. Facts: ➢ On January 31, 2014, City staff received a petition from Mr. Jason Biederwolf, representing Lennar Family of Builders, requesting the vacation of an existing drainage and utility easement on Outlot M, Stonehaven 6th Addition. The parcel is located south of Yankee Doodle Road and east of Lexington Avenue in central Eagan. ➢ The purpose of the request is to allow the recording of a final plat of the outlot for the proposed Stonehaven 7th Addition as a residential development. ➢ The request would vacate the existing drainage and utility easement on the property. The vacation of the easement would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ Said easement will no longer be needed upon the construction of the Stonehaven 7th Addition street and utility improvements. The final plat of Stonehaven 7th Addition will address and incorporate all necessary public drainage and utility easements on this property. ➢ The approval of the plat for the Stonehaven 7th Addition final plat and subdivision is tentatively scheduled for Council consideration on April 1, 2014. ➢ Notices have been published in the legal newspaper and sent to all potentially affected private utility owners informing them of this public hearing. No objections have been received to date. ➢ This vacation request has been reviewed by Public Works (Engineering Division) staff and found to be in order for favorable Council action to coincide with consideration of the Stonehaven 7th Addition. Attachments: (2) PHA -1 Location Map — PCL.�e . 'SH PHA -2 Graphic - ` CL� S" 53 CITY OF EAGAN Fig. 1 Proposed Easernant Vacation Location Map City flapn Stonehaven 6th Addition 5 LI 01 -03 -2014 MENDOTA HEIGHTS N EASEMENT VACATION M LOCATION is YANKEE DOODLE ROAD za n DUCKWO_OD DRIVE -w z w z 0 Q— o w O J O O 00 ' � O D. i IS �O 30 s i i 43 i i i i i CITY OF EAGAN Fig. 1 Proposed Easernant Vacation Location Map City flapn Stonehaven 6th Addition 5 LI 01 -03 -2014 I xpi zrn nl #� Z ��`-'1'1 r Pr EJ__,1 v A � zm.nuoNin �� v '0 T) R Vacaflon•OuilotM A�Sm ACID P. -I f Folder #: 7636 r. P+ (651)681 -1914 2422 Enterprise Dd- Pax; 681 -9488 Drawn by: 1„ do Lennar Corporation oxoo�� 0 C 0 Z >A opm {� ca ° D �o n >p 1 <0 OA7 0 �a i 0 m p ° a ° z D n 0 Y n ul rj ci _t <` OT iJ 4 <; 4/ ro r' I i p\ r- u, ra C GI Cil (A -i m T7T<n I (n I OUR OT I _ r II 4- (,; N) i �J .SJ ��`-'1'1 r Pr EJ__,1 Catl File: 109244- lasement �. y� ne / Y P,A, n8'� Vacaflon•OuilotM Description Sketch for: 1�-h� CNILINOMP.P.RS IAlm C4111NP.Ri LANO SURWYO0.5 NN.." ARCIn1 S Folder #: 7636 r. P+ (651)681 -1914 2422 Enterprise Dd- Pax; 681 -9488 Drawn by: 1„ do Lennar Corporation Mondoln Helgh% MN 55120 wwN,ploncereng,com .SJ Agenda Information Memo March 18, 2014, Eagan City Council Meeting VI. Old Business A. Planned Development Amendment — IVIFC Properties (Town Centre Shoppes) Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to add a drive - through facility upon property located at 3450 Denmark Avenue, legally described as Lot 1, Block 1, Town Centre 100 20th Addition, subject to the conditions listed in the supplemental attachment. Required Vote For Approval: Majority of Councilmembers present. Facts: ➢ This request was before the City Council on February 3, 2014, and was continued to allow the applicant time to address green space and vehicle maneuvering concerns. ➢ The property contains a 19,300 sf multi- tenant retail building constructed in 1988. ➢ Access is provided from Denmark Avenue. Cross - easements with the properties to the north provide internal circulation and shared access among the four commercial buildings. ➢ A drive - through lane is proposed south of the building. The existing service drive will remain with a retaining wall in between. ➢ Drive - through traffic movement is proposed to be from west to east. A new door opening is proposed in the middle of the south building wall. ➢ The potential conflict with entering vehicles having to cross westbound traffic on the service drive should be minimal since the volume of service drive traffic is low. ➢ The initial proposal created a net decrease in green space from 18.2% to 17.7 %. ➢ The Site Plan accommodates stacking for four vehicles. Applicant indicates this is sufficient for a dry cleaner which is "a lower volume business." ➢ The Advisory Planning Commission held a public hearing on the proposal at the January 28, 2014, meeting, and did recommend. Issues: ➢ At the February 3, 2014 meeting, the City Council expressed concern regarding the net reduction in green space, and for the difficulty of exiting vehicle turning movements. ➢ The applicant has provided a revised plan extending the drive -thru lane behind the building to accommodate a right turn movement when exiting the drive -thru lane. WE ➢ The extended drive further reduces green space. In consideration, the revised plans add 275 s.f. of new green space behind the building; however, no other green space is proposed to be added. The attached correspondence speaks to that issue. 60 -Day Agency Action Deadline: Extended to April 17, 2014 Attachments: (4) OBA -1 Location Map— pc°- 5 OBA -2 January 28, 2014 APC Meeting Minutes - gayg, 01 -('00 OBA -3 Planning Report -- 'Pa&Z, C0\-- 9H OBA -4 Revised Plans and Applicant Correspondence 5- 1 Mo r p c G O V O M T O N N d Q Q O .0 cn L U d r T EO E Z �' O V N Z N � O L Qi t6 CL U f O I v d N 6 (1)o LL- o Fo (V <1Z M CD m o C U a Y m o LO -a d m a U d J ® o � ®IMP 1 � ■ Ali �����t �.��r'I��� 1 k 0 3 v Advisory Planning Commission January 28, 2014 Page 6 of 8 C. Town Centre Shoppes 2013 Applicant Name: MFC Properties 15 LP, Bruce Miller Location: 3450 Denmark Ave; Lot 1, Block 1, Town Centre 100 20th Addition Application: Planned Development Amendment A Planned Development Amendment to allow a drive - through facility. File Number: 15- PA- 06 -12 -13 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated January 22, 2014. He noted the background and history. Member Dugan stated he is familiar with the applicant but has not discussed this application so he will not abstain. Applicant Bruce Miller stated he is seeking relief from the required conversion of impervious area to green space. Miller explained when the property originally developed and the large ponding area dedicated at that time and a site upgrade in 2008 that added additional green space. He also pointed out areas of the site that cannot be modified due to a previous agreement made with neighboring Walgreen's. Member Vanderpoel asked if that agreement could be renegotiated. Mr. Miller stated the chances are virtually nil of that occurring since Walgreen's would receive no benefit. Chair Heaney opened the public hearing. There being no public comment, Chair Heaney closed the public hearing and turned the discussion back to the Commission. Member Supina stated he believed the green space on site was adequate but had some concern about the two -way movement of the service drive lane on the south side of the building. Mr. Miller explained that maintaining two -way access was important for employee parking as well as service and deliveries not only for this property, but the other lots that share access through cross easements. Member Filipi asked about the stacking should the use of the space change in the future. Mr. Miller pointed out that there is space in front of the building currently used by dry cleaner customers as drop off parking that could accommodate vehicle queuing, if necessary. Member Dugan stated his agreement with Supina on the green space and concurred with Mr. Miller's assessment of the likelihood of Walgreen's renegotiating. Member Piper asked if the new door opening could be shifted further to the east to accommodate more stacking. Mr. Miller explained the proposed location is based on the location of dry cleaning equipment in Advisory Planning Commission January 28, 2014 Page 7 of 8 the building. He stated if the user changes in the future a relocation of the window could be considered at that time. Member Piper moved, Member Prashad seconded a motion to recommend approval of a Planned Development Amendment to add a drive- through facility upon property located at 3450 Denmark Avenue, legally described as Lot 1, Block 1, Town Centre 100 20th Addition, subject to the following conditions: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office within 90 days of approval. Proof of recording shall be provided to the City. The PD Amendment Agreement shall include the following exhibits: • Site Plan • Landscape and Green Space Restoration Plan 2. A Building Permit shall be obtained prior to construction of the new door opening. 3. A plan detail for the pedestrian guard rail between the drive through lane and the existing drive aisle shall be provided for staff review and approval, to be incorporated into the PD Amendment Agreement. 4. A "left turn only" sign shall be installed at the drive- through exit, limiting exiting vehicles to left turns only. The sign should be indicated on a revised Site Plan for the PD Amendment Agreement, and installed before the drive - through is opened for customer use. All voted in favor. Motion carried 7 -0. l9 0 PLANNING REPORT CITY OF EAGAN REPORT DATE: January 22, 2014 APPLICANT: MFC Properties PROPERTY OWNER: MFC Properties 15 LP CAST.: 15- PA- 06 -12 -13 HEARING DATE: January 28, 2014 APPLICATION DATE: Dec. 18, 2013 REQUEST: Planned Development Amendment PREPARED BY: Pamela Dudziak LOCATION: 3450 Denmark Avenue COMPREHENSIVE PLAN: SA /RC, Special Area /Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development: Amendment to add a drive - through facility upon property located at 3450 Denmark Avenue, legally described as Lot 1, Block 1, Town Centre 100 20th Addition. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter maybe amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two- thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. BACKGROUND/HISTORY The property was initially platted and the 19,300 s.f multi- tenant retail building constructed in 1988. In 2002, the pylon sign was relocated from near the building to the west side of the site adjacent to Denmark Avenue. In 2007, the adjacent property to the north redeveloped as a Walgreen's, which included adding a drive - through facility, To accommodate the drive - through, the property line shared with this site was adjusted and both lots replatted as Town Centre 100 20t" Addition. A PD Amendment for Town Centre Shoppes was approved in 2008 to allow a drive- Ui Planning Report — Town Centre Shoppes 2013 January 28, 2014 Paae 2 through on Building D. Exterior renovations and new landscaping were implemented Town Centre Shoppes at the same time. EXISTING CONDITIONS The site is developed with a retail commercial shopping center and associated surface parking. The south end of the existing building is occupied by Premier Cleaners. The storefront entrances are located on the west side of the building, with service areas to the east. The building is connected to City sewer and water services, and no utility modifications are proposed with this planned development amendment. Driveway access to this lot is from Denmark Avenue in two locations with cross - easements to adjacent retail properties to the north. Among the four lots, there are five frill access locations onto public streets (two on Denmark Avenue, two on Town Center Drive, and one on Yankee Place). The existing drive aisle on the south side is approximately 24 feet wide and accommodates two -way traffic behind the buildings. Currently, very little traffic utilizes the drive aisle behind the buildings as it is primarily used for deliveries. The building elevation is approximately 3.5 to 4 feet above the grade of the adjacent drive aisle. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Site Plan — The Site Plan proposes to remove the trees and green space adjacent to the south side of the building. A drive - through lane (13.7' wide) is proposed to be constructed in this location; the existing service drive will remain. Because the grade drops between the building and the existing service drive, a retaining wall will be installed between the drive- through lane and the existing service drive. The maximum exposed height of the retaining wall is 42 ". The drive - through approach would be from the west (front). Eastbound traffic entering the drive - through will cross westbound moving traffic along that side of the building. The drive - through (0a Existing Use Zonhig Land Use Designation North Walgreen's /Town Centre Shoppes PD, Planned Development SA /RC, Special Area /Retail Commercial East CDA Offices PD, Planned Development SA /OS, Special Area /Office Service South Apartments /ponding R -4, Residential Multiple HD, High Density West Retail (car wash, Town Centre, Rainbow Foods ) PD, Planned Development SA /RC, Special Area /Retail Commercial EVALUATION OF REQUEST Site Plan — The Site Plan proposes to remove the trees and green space adjacent to the south side of the building. A drive - through lane (13.7' wide) is proposed to be constructed in this location; the existing service drive will remain. Because the grade drops between the building and the existing service drive, a retaining wall will be installed between the drive- through lane and the existing service drive. The maximum exposed height of the retaining wall is 42 ". The drive - through approach would be from the west (front). Eastbound traffic entering the drive - through will cross westbound moving traffic along that side of the building. The drive - through (0a Plam -ling Report — Town Centre Shoppes 2013 January 28, 2014 Paae 3 exit lane is at the east end (rear) of the building. The applicant has provided a template for vehicle movements through the drive - through lane using a pick -up truck. Building Elevations — A new door opening for the drive - through service is proposed in the middle of the south building wall. A Building Permit is required for construction of the new door opening. Setbacks — The drive -thru lane is proposed adjacent to the building on the south side, between the building and existing service drive. No building expansion is proposed. The pavement setback from the property line will remain as it is currently. Stacking — For most types of drive- flu•ough facilities — food, pharmacy, bank, etc. — minimum stacking is typically five vehicle spaces. The Site Plan accommodates stacking for four vehicles, which the applicant asserts is "more than enough as dry cleaning/laundering is a lower volume business." Green Spetce — Under current City Code, Commercial zoning districts require a minimum of 30% green space. The purpose of the minimum green space standards is both for its impacts on stormwater tunoff as well as aesthetics. Water quality requirements were nonexistent when the original plat was established in 1988, and the development of this property also pre -dates the minimum green space standards. Current conditions provide 18.2% green space on this lot. It has been the City's practice to evaluate existing non - conforming properties when improvements are proposed, with the goal of achieving no net decrease in green space. The current proposal adds 1,770 sq. ft. of impervious coverage, and does result in a decrease of green space to 17.7 %. Current retail parking standards require 87 parking stalls for this 1.9,300 s.f. building. 130 stalls are currently provided, nearly double the minimum number required by City Code. Consequently, there is ample opportunity to replace the green space elsewhere on the site by removing some parking stalls and- converting the pavement to green space. The 1,770 sq, ft. necessary to achieve the level of existing green space equates to 10.5 parking stalls. Grading/Storm Drainage — The site drains south to an existing stormwater basin. The basin has sufficient capacity to handle runoff from the added impervious coverage. When the adjacent Walgreen's site was redeveloped in 2006, some impervious coverage behind these two buildings was removed, overall green space increased, and a rain garden added. For these reasons, additional storm water measures are not required. Landscapi� — Three landscape trees and some shrubs are proposed to be removed on the south side of the building. No new landscaping is proposed. The site is currently fully landscaped. A portion of the frontage along Demnark Avenue consists of sod, however, substantial planting in this area is not recommended because of a water main in that location. Additional trees should be planted in the areas where existing parking stalls are converted to green space to offset the increased impervious coverage resulting from the drive- through lane. V�) Planning Report —Town Centre Shoppes 2013 January 28, 2014 Page 4 Utilities —The building is connected to City sewer and water services, and no utility modtfications are proposed with this planned development amendment, Access /Site Circulation — No access modifications are included with this proposal. The proposal includes removing the existing grassy area on the south side of the building and creating a one way (eastbound) elevated drive through area. A 42 -inch high retaining wall is proposed to raise the 13 foot wide drive lane to the elevation of the building, resulting in relatively steep grades (8 %) to and from the unloading area, but not exceeding the maximum street grades allowed for public streets. A "pedestrian guard rail" is shown on top of the retaining wall, however, no detail has been provided for its design. A plan detail for the pedestrian guard rail between the drive through lane and the existing drive aisle should be provided for staff review and approval, to be incorporated into the PD Amendment Agreement. Traffic exiting the drive through area would be expected to have difficulty making a right turn because of the narrow 13 foot wide drive through lane, a tight 13 foot exit radius, and the 24 -foot wide drive aisle width. The applicant provided turning movement diagrams that show picicup trucks would not be able to make a right turn to exit without backing their vehicle up to finish the turning movement. They would also need to cross into the oncoming traffic lane. Although no additional turning movement diagrams were provided, the applicant's engineer also anticipates larger passenger cars having difficulty making right turns. Right exiting vehicles could potentially create an internal site circulation issue and should be prohibited. "No Right Turn" signage should be installed at the exit. Left exiting vehicles are not expected to have difficulty malting the turd. Easements /Rights of Way/ Permits — Existing easements are in place for the shared access and site circulation with the three buildings to the north. Tree Preservation — Three existing landscape trees are proposed to be removed along the south side of the building and are not proposed to be replaced. The remaining green space on the property is fully landscaped. Financial Obli ag tion — At this time, there are no pending assessments on the parcel. SUMMARY /CONClLUSION The applicant is requesting approval of a Planned Development Amendment to add a drive - through facility upon property located at 3450 Demnarlc Avenue. The property was initially developed in 1988, and modifications were made to the site in 2006 with the redevelopment of the adjacent Walgreen's site to the north. The drive - through is proposed adjacent to the south side of the building. A retaining wall is proposed between the new drive through lane and the existing drive aisle. The drive-through design requires entering vehicles to cross the lane of oncoming traffic on the south side of the building. Because very little traffic utilizes the southerly drive aisle, conflicts with the drive- (' Planning Report — Town Centre Shoppes 2013 January 28, 2014 Paae 5 through approach should be minimal. Also, vehicles exiting the drive- through will have difficulty making a right turn. Exiting traffic should be restricted to left turns only. The proposed drive - through will result in increased impervious coverage. A surplus of parking currently exists on the site. Some parking should be converted to green space to offset the added impervious area. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to add a drive- through facility upon property located at 3450 Denmark Avenue, legally described as Lot 1, Block 1, Town Centre 100 20"' Addition. If approved the following conditions shall apply: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dalcota County Recorder's office within 90 days of approval. Proof of recording shall be provided to the City. The PD Amendment Agreement shall include the following exhibits: • Site Plan • Landscape and Green Space Restoration Plan 2. A Building Permit shall be obtained prior to construction of the new door opening. 3. A plan detail for the pedestrian guard rail between the drive through lane and the existing drive aisle shall be provided for staff review and approval, to be incorporated into the PD Amendment Agreement, 4. A "no right turn" sign shall be installed at the drive - through exit, limiting exiting vehicles to left turns only. The sign should be indicated on a revised Site Plan for the PD Amendment Agreement, and installed before the drive - through is opened for customer use. EEO n f�' 0 ® t r •'gyp sI2Yr� � �,i,�4�� }V WNS Ann I VA n •aq� .1 _ _�•. ,,. '�,E;; :z . ,o :,•1 �`�•PaPPPUeu DIY .�•� � f�JP�i:wuvyl• eie ra ®In® ® s ® ®�� �r � Ic ® ®�s � "�' � x. � �o�m� � nn• .� ennn nnn ,wl• •' '�® ®i� ®9��' �d� t�' �' ���� �:�� ® ®� ®� a \� '•.� r h,. ..' .7? bar .'�- 1 11 111 111 EEO Current Zoning and Land Use flap City of �a�al< Application: Town Centre 100 20th Addn. 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This multi- tenant building is located just south of the Walgreen's located in the SEQ of Denmark Avenue and Town Centre Drive, Premier Cleaners has been a successful business in Eagan f ©r over 25 years providing both dry cleaning and laundering services to residents and employees of Eagan. During the last couple of years, the dry cleaning industry as a whole has experienced very little growth and Premier's business has been no exception. In spite of the difficult sales environment, the owner of Premier Cleaners has continued to adjust its business model to remain successful. In an effort to make its services more convenient, the owner believes it is necessary to provide drive thru service. The drive thru model has proved successful and as a matter of fact is being franchised nationally by Proctor and Gamble through its non Tide Dry Cleaners. Premier believes that in order to retain existing customers and entice new ones to try its services, they need to have a drive thru facility. If this PD Amendment is approved, MFC Properties would commence construction in the early Spring with completion shortly thereafter. In our opinion, the drive thru would have no negative impact on the surrounding area. Adjacent properties to the north, east and west are all zoned commercial and the property to the south is high density residential. There are three existing trees that will need to be removed to make way for the drive thru, but as you can see on the attached landscape plan, we voluntarily added significant landscaping upgrades when we renovated the shopping center a few years ago. From a screening perspective, the location of these trees does not provide any screening from adjacent properties and therefore the removal should have no negative impact on the adjacent properties. Ultimately, the benefit to the general public is that by allowing Premier Cleaners to provide this service, this long term, locally owned and operated business, taxpayer and employer will be able to offer their customers the convenience of a drive thru, and hopefully allow Premier Cleaners to operate successfully in Eagan for another 25 years! WORD FOLDERS\T1;NANT POLDI;RS\MM ER OLEAND, RS \YD Amendment • Narrativo (2013).doex RECEIVED MEC 18 2013 NARRATIVE 11� TIS o � W W O � N aw � � z � w � a N WLL� H Z I \ ~ x \ '' W Z S a w K cl ♦ \\ uj \ \ \\ W QZQ W \ \\ J O II d j j i i 9 I ti Ii @1 s'�ES W a Lu o Z I Q 1 'I I I m I � ' 0 0 I N (M I s 6 o 0) F o � I 7� JU) 1 I ° w � I gSm � ss5 a TIS N � w 0 U U] w p ? WOm 4m wM °o a N � G90 � Ln P: U� LL w M w �o�N GENE W : L.L. EL to A W ►► o M 3 Z d u ► a/ �w�� a A� w � R T N 0 F N Q I ` a [L z a O w N U ► a K a U W= ► w c9 LL O W K a w I9 N n F 2 1 o w z U = (9 w _ z F OF (7 w o Z D w N 4 — I Z u� b ❑ o m m I 1� I A L K Z � m V) w U Z Z W L d N w q o Oo Zcl:f f, V `�N�Q1 O a oz) F a. —� ►; _-------- n 8 a w a r v >a> h k I 9 I I I I 0 0 > O wN oa wO vO �o �IIIIII o a = � N �I- v a inN3AV )INVWN3a i From: Bruce Miller [mailto:bmiller @mfcproperties.com] Sent: Monday, March 10, 2014 5:07 PM To: Pam Dudziak Cc: Rob Ruehl (rob @rrcleaners.com) Subject: RE: Town Centre Shoppes Hi Pam - Attached please find Option C where the drive through continues along the back of Premier Cleaners. This revised configuration will allow us to direct the customer back out to the south side of the building eliminating (or significantly reducing) any traffic traveling behind the buildings . In addition, with the additional space the turning radius is much better as the "crew cab" can make the turn without going into the opposite lane. This configuration does however have a greater impact on the green space. The second attachment shows the green space calculations. The following addresses the Council's concerns /questions: 1. Anticipated Volume of Traffic. Rob Ruehl, the Owner of Premier Cleaners, stated he would expect about 25 -30 customers per day to use the drive thru. He averages about 55 total customers per day and believes about 50% will use the drive thru. 2. Additional Traffic Behind the Center. Due to the fact that Premier's customers leaving the drive thru will be able to (and will have signage directing them to) turn right, we do not anticipate traffic to drive north behind the other buildings. The reconfiguration should eliminate this concern. 3. No left turn sign at Walgreen's. Upon checking there is not a "No Left Turn" sign where the back service drive meets the Walgreen's drive thru. As we have not seen any traffic problems back here, we do not see the need to add signage. 4. No Net Loss of Green Space. In addressing the concerns the Council had regarding the drive thru exit, the reconfigured drive thru unfortunately takes up more green space. As shown on the attached, we are mitigating this by i) creating 275 sf on new green space just east of Premier Cleaners and ii) again asking for credit for green space we created on our own volition when we renovated the shopping center. To reiterate, when we renovated the shopping center back in 2008, we added several new green spaces throughout the project. In total we added 4,575 square feet of green islands and planted 176 new plant species. In addition, I also suggested giving consideration to the pond to the south. Although not considered part of the legal description of this property, it was dedicated by the owner when the original Town Centre plat was approved. As green space calculations were not as important then, it was not included as part of this parcel. If we would of included this we would have significantly increased the percentage of green space on this parcel. The owner, my property manager and I did review the proposed configuration of the parking lot you suggested. If you recall, this is very similar to the way it was configured when originally constructed except the area you are proposing for green space was concrete sidewalk. We changed it several years ago because our tenants requested we remove the large areas of sidewalk and to move the parking closer to the building to make it more convenient for their customers. Although we see what you were trying to accomplish, we believe it would not be in the best interest of the other tenants in the building. 11r] The Owner of Premier Cleaners was unable to be at the last meeting due to a conflict but is planning on being at the March 18th meeting and would appreciate the opportunity to discuss his plans with the City. I also plan on being in attendance as well. Thanks again for your consideration and let me know if you need anything else. Bruce Bruce Miller, CCIM Vice President MFC Properties Corporation 3470 Washington Drive, Suite 102 Eagan, MN 55122 (o) 651 - 4523303 (c) 612- 209 -7213 (f) 651 -452 -3362 bmiller()_mfcproperties.com www.mfcDror)erties.com MFC T16 AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER MARCH 18, 2014 Aftfoxell UP 4N B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE Additional Services Agreement with Mohagen Hansen to Modify the Cedar Grove Architectural Model D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN 99 Agenda Information Memo March 18, 2014 Eagan Economic Development Authority Meeting NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES EDAC -1 Minutes of the February 18, 2014 EDA meeting. — PO-V-81 2. APPROVE Additional Services Agreement with Mohagen Hansen to Modify the Cedar Grove Architectural Model — At its meeting of January 7, 2014, the EDA Board approved a professional services agreement with Mohagen Hansen to prepare a three dimensional computer model of the Cedar Grove Redevelopment Area to help decision makers and prospects visualize the redevelopment, the relationships between current developments and approved developments and to serve as a tool for prospects to illustrate their proposals for the remaining outlots. The base product was completed at the not to exceed cost of $7,700. In follow up to the initial reviews of the model, staff asked that the firm provide additional detail to some of the existing structures within the core area, an update of the images for the outlet center and a revised fly- through /walk- through video for public presentations and posting. A supplemental authorization amending the original agreement for those tasks was submitted in the amount of $3,400. It is in order for consideration at this time. EDAC -2 Mohagen Hansen Authorization Letter — a` 9 N MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota February 18, 2014 A meeting of the Eagan Economic Development Authority was held on Tuesday, February 18, 2014 at the Eagan Municipal Center. Present were President Maguire, Commissioner Fields, Commissioner Hansen, and Commissioner Tilley. Commissioner Bakken was absent. Also present were Executive Director Osberg, Community Development Director Hohenstein and City Attorney Dougherty. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Hansen moved, Commissioner Tilley seconded a motion to approve the agenda as presented. Aye:4 Nay:0 CONSENT AGENDA Commissioner Fields moved, Commissioner Tilley seconded a motion to approve the Consent Agenda as presented. Aye:4 Nay:0 1. It was recommended to approve the minutes of February 3, 2014 - EDA meeting. 2. It was recommended to approve the Findings of Fact for the approval of the Purchase Agreement for the sale of Cedar Grove Redevelopment District property to MHC Cedar Grove LLC, 3. It was recommended to authorize preparation of ALTA surveys for remainder of EDA owned lots at Cedar Grove. There was no Old Business. There was no New Business. There was no Other Business. OLD BUSINESS NEW BUSINESS OTHER BUSINESS ADJOURNMENT Commissioner Tilley moved, Commissioner Hansen seconded a motion to adjourn the meeting. Aye: 4 Nay: 0 Date i David M. Osberg, Executive Director 7E Mohagen Hansen Architectural Group February 21, 2014 Mr. Jon Hohenstein, ICMA - CM Director of Business Development City of Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 Re: Supplemental Authorization #1 Revision to Cedar Grove Development: 3D Sketch -up Model Mohagen I Hansen Project No. 13484.1CYE Dear Jon: Mohagen I Hansen Architectural Group is pleased to submit this Supplemental Authorization between City of Eagan (Client) and Mohagen I Hansen Architectural Group (Architect). This agreement outlines the requested scope of services in association with Supplemental Authorization #1 to implement the requested revisions to the 3D Sketch -up model of the Cedar Grove Development site located in Eagan, Minnesota. The following proposal represents our understanding of the project scope and the associated fee. Upon review and approval of the outlined project scope, Mohagen I Hansen Architectural Group is prepared to execute the proposed services immediately. I. The Project City of Eagan Supplemental Authorization #1 Revision to Cedar Grove Development: 3D Sketch -up Model Eagan, Minnesota The Owner hereby authorizes the Architect to: ( ) Proceed with Original Scope of Services (X) Proceed with Additional Services ( ) Proceed with Revised Scope of Services (X) Incur Reimbursable Expenses 1000 Twelve Oaks Center Drive Suite 200 Wayzata, MN 55391 Tel 952;426,7400 Fax 952.426.7440 8 d, 5 City of Eagan Supplemental Authorization #1 Revision to Cedar Grove Development: 3D Sketch -up Model February 21, 2014 Page 2 of 4 II. Project Description Mohagen I Hansen is proposing to provide additional architectural services as requested by the City of Eagan to revise the existing 3D Sketch -up model for the Cedar Grove Development site. The scope of work to be provided is defined below. III. Scope of Work The following outlines the Owner requested services to be provided in addition to the original Professional Services Agreement with Mohagen I Hansen, dated January 3, 2014. A. Create a Video /Movie file without the Outlot B Development This work will involve creating a new video /movie of the existing Cedar Grove Development which has been approved by the City of Eagan. The video will showcase the Paragon Outlet Mall, the future Hilton Hotel, Parking Ramp and future Stonebridge Apartments. B. Additional Detailing of Existing Structures This task will include the work required to incorporate additional site and building detail on the existing McDonalds, Jensen's Supper Club and Bowling Center site, as well as the new Stonebridge Apartments and the Hilton Hotel, in order to provide recognizable buildings for orientation when viewing the model. C. Update of Existing Paragon Outlet Mall Model This work will involve modifying an updated 3 -D model of the Paragon Outlet Mall in order to insert the building complex into the Cedar Grove Development sketch -up model. This will allow viewing of the mall's interior courtyards, as well as the exterior building forms. D. Development of a new 3 -1) Model /Video This work will involve creating a new 3 -D model for the Mayor's State of the City Address. The work will expand the 3 -D fly around to capture the entire Cedar Grove Development, as well as allow viewing of the interior concourse of the Paragon Outlet Mall, as well as view the new Stonebridge Apartments and Hilton Hotel. The work will also involve working with the City of Eagan's television network to provide the necessary images and video for placement on the City of Eagan's website. IV. Estimated Compensation The following outlines the estimated fee required for the Scope of Services detailed herein. Compensation for the work as outlined above shall be billed on an hourly basis according to the hourly rate schedule stated herein. Tasks Fee - Range A. Create a Video/Movie file without the Outlot B Development No Charge B. Additional Detailing of Existing Structures $1,500.00 C. Update of Existing Paragon Outlet Mall Model $ 900.00 D. Development of a new 3 -D Model /Video for the Mayor's $ 900.00 State of the City Address Subtotal: $ 3,300.00 Reimbursables: $ 100.00 Total Fee: $ 3,400.00 ��J City of Eagan Supplemental Authorization #1 Revision to Cedar Grove Development: 3D Sketch -up Model February 21, 2014 Page 3 of 4 VI. 2014 Estimated Hourly Rate Schedule The following fee schedule is an estimated range of the hourly rates. The actual hourly rate of a particular project will be based on the specific individual working on the project. The schedule is subject to revision based on periodical staff reviews. Principal Director of Interior Design Senior Project Architect Senior Project Captain Senior Project Designer, Senior Interior Designer Project Architect Project Captain Project Designer, Interior Designer Intern Architect CADD Technician: Level III /Intern Architect CADD Technician: Level II /Intern Architect CADD Technician: Level I /Interns Marketing Administrative VII. Reimbursable Expenses $175.00 150.00 100.00 — 140.00 90.00 — 130.00 75.00 — 125.00 80.00 — 95.00 70.00 — 90.00 65.00 — 80.00 75.00 — 85.00 75.00 — 92.00 65.00 — 80.00 60.00 — 65.00 60.00 — 85.00 55.00 — 85.00 Reimbursable expenses will be billed as incurred. Out -of- pocket expenses, should they be required, will be reimbursed at the rate of 1. 0 times the cost to Mohagen I Hansen Architectural Group for project coordination. Cost for copies of drawings, specifications, reports, cost estimates, xerography and photographic reproduction of drawings, and other documents furnished or prepared in connection with the work of this contract as required for coordination with the Client, Architect, or other consultants. Cost of postage and shipping expenses. Cost of long distance telephone and facsimile charges. Cost of photographic services, film processing, and print reproduction. Cost of models, special renderings, promotional photography, special process printing, special equipment, special printed reports or publications, maps, and documents. Fees for additional special consultants retained for specialized services with the prior approval of Client. Cost of commercial carrier and public transportation, lodging, meals, car rental, parking, and any other project related out -of- pocket expenses. Cost of private automobile travel at a rate of $0.56 per mile. Long distance trips and expenses are subject to Client approval prior to execution. N City of Eagan Supplemental Authorization #1 Revision to Cedar Grove Development: 3D Sketch -up Model February 21, 2014 Page 4 of 4 VIII. Payment Invoices will be submitted on a monthly basis. Support documentation for expenses is available upon request. Payment shall be received by the Architect within forty -five (45) days of the dated invoice. Unpaid invoices will incur a finance charge of 18% annually after sixty (60) days on the full unpaid invoice amount. IX. Time Schedule Mohagen I Hansen is available to commence work immediately upon notification, and we will complete the outlined Scope of Services within a mutually agreed upon schedule unless modified in writing by Client and Architect. If you agree with the terms and conditions as described above, please so indicate by affixing your signature on the space provided. Please execute one copy of this agreement and return it to Mohagen I Hansen. You may keep the other copy for your records. If you should have any questions or require additional information, please feel free to contact me at 952.426.7400. Best regards, Mohagen I Hansen Architectural Group k4taovsw� f Mark L. Hansen, AIA, NCARB, LEED AP BD +C Principal Cc. Steve Paetzel, Mohagen I Hansen Architectural Group Approved By: City of Eagan Name: Mr. Jon Hohenstein, ICMA - CM Signature: Mohagen IHansen Architectural Group Name: Mark L. Hansen, AIA, NCARB, LEED AP BD +C Signature: s• Title: Director of Business Development Title: Principal Date: Date: February 21, 2014 M: \marketing \Proposal \2014 \Mixed_Llse \SAtl1_Cihy_of Eagan _ Cedar _ Grove _ Development_ 3D _Sketchup_Modeling_022114.docx M Agenda Information Memo March 18, 2014 Eagan Economic Development Authority Meeting F. OTHER BUSINESS There are no other items at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. 010