12/23/1980 - City Council Special
00318
MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
DECEMBER 23, 1980
A special meeting of the Eagan City Council was held on December
23, 1980 at 7:00 p.m. in the office of the City Administrator. Those present
were Mayor Blomquist, City Councilmembers Egan, Smith, Wachter and Parranto.
Also present were City Administrator Hedges and Director of Finance VanOverbeke.
VOLUNTEER FIREFIGHTER'S RETIREMENT PLAN
A meeting was scheduled with the Pension Committee of the Volunteer
Fire Department Relief Association to further discuss a proposed conversion
from the defined benefit to a defined contribution plan for the Volunteer Fire-
fighter's Pension- Fund. Various handouts providing computer runs as supplied
by Hewitt Associates were discussed. Representatives of the Pension Committee
raised a number of questions about the plan in review of a handout that was
prepared by members of the City staff and the Finance Committee. There was
further discussion as to whether the pension plan could be indexed according
to the economy if a defined contribution plan was to be further considered.
Members of the Pension Committee stated that they are uncomfortable with the
legality of changing the pension plan from a defined benefit to a defined con-
tribution plan. Mayor Blomquist suggested that further study be made of the
defined contribution plan and an attempt be made to answer questions that were
raised by members of the Pension Committee in the next two to three weeks.
It was then suggested that a special meeting be scheduled for January 13, 1981
to further discuss the merits and proposed conversion from a defined benefit
to a defined contribution plan for the Volunteer Fire Department's Pension Plan.
SEVERANCE PAY COMPENSATION FOR ALYCE BOLKE
City Administrator Hedges stated that he researched the personnel
history of Alyce Bolke, City Clerk-Treasurer, to determine the appropriate pay
for her accumulation of vacation, sick leave and compensatory time from 1967
when she began accruing vacation and sick leave benefits until her scheduled
time of retirement, December 31, 1980. He stated that, based on the calculation
of sick leave only, since Mrs. Bolke was appointed City Clerk-Treasurer for
the Village September 1972, the total hours are $1,582; therefore, requiring
a payment of $11,374.10, based on her current rate of pay of $9.59 per hour.
He stated that, at the request of the City Council, this does not consider any
compensation for vacation or sick leave during that period of time Mrs. Bolke
was elected in her position as City Clerk Treasurer. City Councilmembers stated
that payment was in order for severance pay earned while she was appointed as
City Clerk-Treasurer, however, did not feel compensation for unused vacation
and sick leave while she was elected to that position was appropriate. After
further discussion on the matter and in a motion by Smith, seconded by Egan,
with all members voting in favor, a payment for unused sick leave and vacation
time was authorized in payment to Alyce Bolke, City Clerk-Treasurer, on her
retirement effective December 31, 1980, in the amount of $11,374.10.
003.9
City Council Minutes
December 23, 1980
Page Two
1981 SALARY SCHEDULE (NON-UNION & MANAGEMENT)
The City Administrator presented a salary compensation study for
all non-union employees and management personnel to allow consideration for
1981 salary adjustments. The study included an examination of the 1980 salary
for all employees, a review of comparable salaries from the 1980 Stanton Report
and a recommended salary adjustment based on the survey results. He further
reported that the salary schedule includes increases from approximately 7% to
101 with the exception of certain positions that were reclassified receiving
additional compensation for 1981. After discussion on the matter, a motion
was introduced by Parranto, seconded by Smith, with all members voting in favor
that the salary schedule for non-union and management personnel as presented
by the City Administrator be adopted effective January 1, 1981.
ADJOURNMENT
Upon motion duly made and seconded, the meeting was adjourned.
Dated: December 23, 1980 TLH
City Clerk