03/18/2014 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
MARCH 18, 2014
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Acting
Mayor Fields and Councilmembers Bakken, Hansen and Tilley. Mayor Maguire arrived at 6:05 p.m.
A regular meeting of the Eagan City Council was held on Tuesday, March 18, 2014 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Communications Garrison, Director of Finance Pepper, Director of Community Development
Hohenstein, City Planner Ridley, Director of Parks & Recreation Johnson, Director of Public Works
Matthys, Police Chief McDonald, and Executive Assistant Stevenson.
AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions or presentations to be heard.
CONSENT AGENDA
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent
Agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of March 4, 2014 City Council meeting.
B. Personnel Items
1. It was recommended to approve the hiring of Peter Akmenkalns as a temporary Building
Inspector, to approve the status change of Tom Miklya, current employee serving as
Property Maintenance Specialist to temporary Building Inspector, and approve
corresponding budget adjustment moving costs from Community Development budget
line 6310 — Professional Services to line item 6130 — Personal Services.
2. It was recommended to approve the hiring of Tom Schellinger, FT Fire Captain with the
Eagan Fire Department.
C. It was recommended to approve check registers dated February 28 and March 7, 2014.
D. It was recommended to approve the issuance of an RFP for a Police /City Hall Campus Facility
and Site Evaluation.
E. It was recommended to approve the 2014 City of Eagan Priorities.
F. It was recommended to approve the plans and specifications for Contract 14 -06 (Denmark
Lift Station Replacement — Sanitary Sewer Improvements) and authorize the advertisement
for a bid opening to be held at 11:00 a.m. on Friday, April 18, 2014 at the Utilities
Administration building located at 3419 Coachman Point, Eagan, MN.
G. It was recommended to receive the petition to vacate a public drainage and utility easement
on Lot 1, Block 2, Eagan Promenade, and schedule a public hearing to be held on April 16,
2014.
City Council Meeting Minutes
March 18, 2014
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H. It was recommended to receive the petition to vacate public drainage and utility easements
on Outlot A, Great Oaks and Outlots A and B, the Woodlands North Addition, and schedule a
public hearing to be held on April 16, 2014.
I. It was recommended to approve a Joint Powers Agreement with the Dakota County
Transportation Department for Project 1146 (2014 Citywide Trail Improvements) within
County right -of -way in the City of Eagan, and authorize the Mayor and City Clerk to execute
all related documents.
J. It was recommended to receive bids for Contract 14 -08 (TH 55 /TH 149 Roadway Safety and
Capacity Upgrade — Traffic Signal Material and Equipment) and award the contract to
Millerbernd Manufacturing Company in the base bid amount of $182,374.00; and designate
Millerbernd Manufacturing Company as the City's purchasing agent for sales tax exemption
purposes; and authorize the Mayor and City Clerk to execute all related documents.
K. It was recommended to direct staff to initiate an ordinance amendment to Chapter 11 to
modify the message hold time for on premise dynamic signage.
L. It was recommended to approve an easement agreement with the owner of Parcel No. 10-
00100- 550 -20 for City Project 1011 (TH 55 /TH 149 Roadway Safety 7 Capacity
Improvements).
M. It was recommended to acknowledge Eagan as the recipient of the 2013 Tree City USA
Award from the National Arbor Day Foundation, and approve the Arbor Day Resolution
setting Wednesday, May 14 as Arbor Day and May 2014 as Arbor Month in the City of
Eagan.
N. It was recommended to approve a 90 -day extension for recording the Conditional Use
Permit to allow outside storage of up to 620 passenger vehicles at 2905 Lexington Avenue
South.
0. It was recommended to approve a letter of support for a Congestion Mitigation and Air
Quality grant application for the Cedar Grove Transit Station access improvements.
P. It was recommended to direct staff to initiate an ordinance amendment to Chapter 11 to
permit and regulate Accessory Dwelling Units in R -1 and Estate Zoning Districts.
Q. It was recommended to adopt a resolution approving an Exempt Permit for the Red Pine
Elementary PTO to conduct a raffle on May 1, 2014 at Red Pine Elementary School, 530 Pine
Lane.
R. It was recommended to adopt a resolution approving a Premise Permit for the American
Veterans Post 1 to conduct lawful gambling at Blue Stone Steak and Seafood, 2864 Highway
55, Suite 200.
S. It was recommended to approve a temporary on -sale liquor license and waive the license
fee for Trinity School at River Ridge, 601 River Ridge Parkway, on May 3, 2014.
T. It was recommended to award contract 13 -05 conduit /fiber installation to Cedar Grove
Parking Garage to Michels Corporation, direct the City Attorney's office to prepare the
necessary contract and authorize the Mayor and City Clerk to sign the contract.
PUBLIC HEARINGS
OUTLOT M, STONEHAVEN 6N ADDITION, EASEMENT VACATION
City Administrator Osberg introduced the item noting staff received a petition on January 31, 2014
to consider vacation of the existing drainage and utility easement that is part of Outlot M,
Stonehaven 6 t" Addition adjacent to Yankee Doodle Road and Lexington Avenue. Osberg noted the
City Council Meeting Minutes
March 18, 2014
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approval of the plat for the Stonehaven 7t" Addition final plat and subdivision is tentatively
scheduled for Council consideration on April 1, 2014. Director of Public Works Matthys gave a staff
report.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing
for the vacation of public drainage and utility easements located on Outlot M, Stonehaven 6t" Addition
and continue action to coincide with future City Council consideration of the Stonehaven 7t" Addition
final plant and subdivision. Aye: 5 Nay: 0
OLD BUSINESS
PLANNED DEVELOPMENT AMENDMENT— MFC PROPERTIES (TOWN CENTRE SHOPPES)
City Administrator Osberg introduced the item noting the planned development amendment for
MFC Properties was before the City Council on February 3, 2014, and was continued to allow the
applicant time to address green space and vehicle maneuvering concerns the Council expressed.
City Planner Ridley noted the changes on the proposed plans and provided a site location map.
The applicant, Bruce Miller with MFC Properties, thanked the Council for allowing them to make
revisions to the original plans submitted on February 3, 2014. Miller noted the proposed revised
plan extends the drive -thru lane behind the building to accommodate a right turn movement when
exiting the drive -thru lane. Miller reiterated, he is seeking relief from the required conversion of
impervious area to green space because of a site upgrade in 2008 that added additional green
space of over 1,770 sf.
Rob Rule, the owner of Premier Cleaners, was available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the revised plans and explored other options for the site that might address
the traffic concerns. After further discussion the Council noted the revised plan dealt with some
issues, but they still had concerns with traffic behind the buildings. Mayor Maguire noted the
redesign needs to show more detail and how it is going to direct exiting drive - through traffic to the
south and the west. The Council also suggested the applicant work with staff when making the
revisions.
The Council provided the following direction to the applicant:
• Redesign the drive - through exit lane
Direct exiting drive - through traffic in a way that discourages vehicle movement north
behind the buildings
• Preserve as much green space as possible
City Council Meeting Minutes
March 18, 2014
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Councilmember Bakken moved, Councilmember Fields seconded a motion to continue the item to the
April 16, 2014 City Council meeting. Aye: 5 Nay: 0
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:43 p.m. Aye: 5 Nay: 0
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Mayor