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10/05/1993 - City Council Regular AGENDA REGULAR MEETING EAGAN CITY COUNCIL EAGAN, MINNESOTA MUNICIPAL CENTER BUILDING OCTOBER 5, 1993 6:30 P.M. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) III. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE) IV. 6:55 - CONSENT AGENDA (PINK) F. 2- A. PERSONNEL ITEMS . '3 B. LICENSES, Plumbers C. PROCLAMATION of October as Share Your Chair Month (Minnesota's Mobility Equipment Loan P. Program) , (t D. PROCLAMATION of October 4 - 11th as Brain Injury Awareness Week c:/41 E. PROJECT 93-F, Acknowledge Completion/Authorize City Maintenance (Deerwood 2nd Addition i ' / - Utility Services p,!'1 F. PROJECT 92-A, Acknowledge Completion/Authorize City Maintenance (Hadler Park Addition / - Utilities) Q �`l G. PROJECT 89-NN, Acknowledge Completion/Authorize City Maintenance (Peaceful Heights Addition - Storm Sewer & Ponding) erH. PROJECT 92-K, Acknowledge Completion/Authorize City Maintenance (Elementary School #17 rr - Utilities) �JI. PROJECT 658, Receive Feasibility Report/Order Public Hearing (Cedarvale Area - �� Streetlights) 1 /10J. CONTRACT 92-11, Approve Change Order #1 (Lakeview Trail Addition - Streets & Utilities) ((,K. PROJECT 93-G, Acknowledge Completion/Authorize City Maintenance (Braun Sunrise 2nd (0' Addition - Sanitary Sewer) � ((,L. VACATE Drainage & Utility Easement, Receive Petition/Order Public Hearing (Lot 33, . Block 1, Weston Hills & Lot 1, Block 1, Weston Hills 2nd) ph'7 M. RENEW Snow Removal Services Contract for 1993-94 I .2 p N. CONTRACT 93-08, Approve Change Order #1 (Woodlands North 3rd, Atlantic Hills Drive & e. Chatterton Pond - Streets & Utilities) ,Z,t0. APPROVE Wetlands Exemption, Lost Spur Grading Permit ZctP. FCC Rate Regulation Certification & Designation of the Burnsville/Eagan Cable Communications Commission as the Rate Regulatory Authority P,3 Q. FINAL PLAT, Autumn Ridge 4th Addition .:S-1-R. CONTRACT 93-14, Approve Bids/Award Contract, Wescott Square Commons Park cp.3. -S. CONSIDERATION, Economic Development Mission Statement & Goals p,3 2,T. RECEIVE Assessment Roll/Order Public Hearing, Delinquent Weed Cutting and ,I Miscellaneous Bills rp, 3` U. AMEND Final Plat Condition, Lexington Pointe 8th and 9th Additions V. 7:00 - PUBLIC HEARINGS (SALMON) (7 3 t qA. VACATE Utility Easement, Lot 32, Block 2, Lakeside Estates B. VACATE Utility Easement, Outlot A, Town Centre 70 -13th Addition & Lot 1, Block 1, P �t ' Town Centre 70 - 12th Addition) ,4 3 C. PROJECT 640, Final Assessment Hearing (St. Thomas Becket - Utilities) , t('(D. PROJECT 655, Public Improvement Hearing (Gardenwood Ponds - Streets & Utilities) el /75E. PROJECT 617R, Final Assessment Hearing (Cedar Grove - Street Reconstruction) PROJECT 635, Final Assessment Hearing (Lakeview Trails Addition & Dodd Road - Streets I' & Utilities) VI. OLD BUSINESS (ORCHID) (:). 92 A. VARIANCE, Douglas P. Watschke, of 5' to the 5' parking and drive aisle setback requirement on Lot 1, Block 1, Norwest 1st Addition, located in the SW 1/4 of Sec 10 VII. NEW BUSINESS (TAN) i g (0.5A. FINAL PLAT, Gardenwood Ponds 4B. CONTRACT 93-13, Receive Bids/Award Contract (Gardenwood Drive & Lexington Meadows - ( Utilities) p. \ 10 C. VARIANCE, John Young, to allow an additional 180 square feet of signage on an advertising sign located in the SW 1/4 of Sec 19 p, 4,25-1). WAIVER OF PLAT/Duplex Lot Split, Steve Bartholet, for Lot 10, Block 1, Oakwood Heights r (� 2nd Addition, located in the SW 1/4 of Sec 25 ,/, E. SPECIAL USE PERMIT, Patsy Schroeder, to allow temporary retail sales in a residential area, Lot 7, Block 2, Great Oaks Addition, in the NE 1/4 of Sec 14 0 /3S F. WAIVER OF PLAT, Gregory Rounds, in order to split Parcel 030-02 into two parcels located along the east side of Pilot Knob Road, north of Jurdy Road, in the NW 1/4 of Sec 10 n 0147G. DETERMINATION of Similar Use for Group Home, Lot 5, Meadowview Addition, located along the south side of Meadow View Road in the NE 1/4 of Sec 8 VIII. ADDITIONAL ITEMS (GOLD) IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY) X. ADMINISTRATIVE AGENDA (GREEN) XI. VISITORS TO BE HEARD (for those persons not on agenda) XII. ADJOLRNMENT The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for persons with disabilities will be provided upon advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City of Eagan will attempt to provide such aid. MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 1, 1993 SUBJECT: AGENDA INFORMATION FOR THE OCTOBER 5, 1993 CITY COUNCIL MEETING ADOPT AGENDA/APPROVE MINUTES After approval is given to the October 5, 1993 City Council agenda, the regular meeting minutes for the September 21, 1993 City Council meeting and special meeting minutes for September 16, 1993, the following items are in order for consideration. DEPARTMENT HEAD BUSS...: At this time, there are no items to be considered under department head business. f Agenda Information Memo October 5, 1993 City Council Meeting '..:MNSENT AGENDA There are twenty-two (22) items on the agenda referred to as consent items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. PERSONNEL ITEMS A. PERSONNEL ITEMS: Item 1. Part-Time Police Dispatcher--The City received approximately 50 applications for this part-time position. Thirty candidates were selected to take written and typing tests at the Eagan Municipal Center. From the results of the testing, twelve persons were selected for interviews. The interview panel consisted of Administrative Captain Swanson, Administrative Assistant Cummings, Lead Dispatcher Bartel and Assistant to the City Administrator Duffy. Two finalists were selected for an interview with the Chief of Police. It is the recommendation of all persons involved that Melinda Kaltenhauser be hired as a part-time police dispatcher. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Melinda Kaltenhauser as a part-time police dispatcher. Item 2. Fall Seasonal Parks Maintenance Employees--Because of resignations in the seasonal parks maintenance force, and after interviews, it is the recommendation of Superintendent of Parks VonDeLinde that Denise Spohn and Dilbert Tobar be hired as fall seasonal park maintenance workers. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Denise Spohn and Dilbert Tobar as seasonal park maintenance workers. Item 3. City-Wide TSP Review--As the Council is aware, the City has been administering a lengthy review of all regular City positions' Time Spent Profiles (TSP's). (Review of job values is required by the pay equity legislation.) This is the first time that all TSP's have been reviewed. In previous years, only those TSP's for which supervisors and/or employees requested reviews had been reviewed. The Personnel Committee of the City Council met on Wednesday, September 29, 1993, to study the results of the review. A copy of the Personnel Committee agenda and memo has been sent to the members of the City Council. The recommendations of the Personnel Committee are: 1. That the City Council approve all Time Spent Profile point totals as presented. C2N Agenda Information Memo October 5, 1993 City Council Meeting 2. That appropriate compensation range adjustments for those positions for which adjustments are indicated be approved effective with the beginning of the October 3, 1993 pay period, (as has traditionally been done after Time Spent Profile reviews.) 3. That the title of the present "Senior Engineering Technician/Supervisor/ Construction" position be changed to "Supervisor of Construction? ACTION TO BE CONSIDERED ON THIS ITEM: To approve all Time Spent Profile point totals as presented, to approve appropriate compensation range adjustments for those positions for which adjustments are indicated effective with the beginning of the October 3, 1993 pay period, and to approve the changing of the title of the present "Senior Engineering Technician/Supervisor/Construction" position to "Supervisor of Construction." PLUMBERS LICENSES B. Licenses, Plumbers--The City Code requires that all plumbing contractors operating within the City of Eagan be licensed on at least an annual basis. Enclosed on page is a list of those contractors whose applications are in order for consideration at this ti e. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbers licenses as presented. 3 PLUMBER LICENSES FOR APPROVAL - YEAR 1993 1. CENTRAL PLUMBING 2. COKLEY PLUMBING 3. PLUMRITE, INC. For October 5, 1993 City Council meeting L"{ Agenda Information Memo October 5, 1993 City Council Meeting SHARE YOUR CHAIR MONTH PROCLAMATION C. Proclamation of October as Share Your Chair Month (Minnesota's Mobility Equipment Loan Program)--The City has received a request from Richard W. Schoenke, President and CEO of Firstar Bank of Minnesota, to proclaim October as Share Your Chair Month in the City of Eagan. Firstar Bank of Minnesota is sponsoring the "Share Your Chair" campaign which supports Minnesota's mobility equipment loan program. Enclosed on pages C through(0 are copies of the letter from Mr. Schoenke, a brochure explaining the program and a copy of the proclamation itself. ACTION TO BE CONSIDERED ON THIS ITEM: To proclaim the month of October as "Share Your Chair Month" in the City of Eagan. . Firstar Bank of Minnesota, N.A. Richard W.Schoenke =- - Ot SEP 2 0 FIR cr"R I i September 16, 1993 Mayor Tom Eagan City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mayor Tom Eagan: During October, Firstar Bank of Minnesota will sponsor "Share Your Chair", a campaign supporting Goodwill Industries, Inc./Easter Seal Society of Minnesota's Mobility Equipment Loan Program. This program provides wheelchairs, walkers and other mobility equipment to those unable to purchase or rent their own and is available to anyone in the greater metropolitan area. In honor of this campaign, we are requesting that several Mayors make a proclamation of "Share Your Chair Month" in their city. These Mayors represent communities where either Firstar Bank offices or Goodwill stores are located. We have taken the liberty to draft a sample proclamation for your signature. Thank you for your consideration of this request to promote the exciting work being done by Goodwill/Easter Seal. pu.4rittztus Sincer Richard W. Schoenke President & CEO Firstar Bank of Minnesota Enclosure CC, • vilipr— . .„,. ... .....:, . --...;.4.-..,„3.-"':...•.......,..; • „ . °: 11191 i C 11 f sy3: 3 •-t---,, 4 za c, N En a y E s Z 2 °c > .o r G S m aC.o ., ,., s t3 = y 7 -Y : .s �" C ►. o to O tc O �. p p r., r0 `,3 r0 %„ cm ` `r' �C A p o p c ti r• Q• eD �g ri • i.z .--, . - — cra : .4. "4. n tt cla et o ' Q., Cn z t°+ rp n? 0• " fo lei. ---,-:>_---- 1 .qr l',: E. , _.,, , .. ....,.-, :. . , ,a,____,,,,„ CT.,' *—,..,• n .-;..] ..., c = Cr 171 `.< n ;.=•., = 0 U.' ..S C O C O � «� A� c~ C P CI) O �-'G O CI: O CC, K n < M -�‘ ,,?is A% Cr '.z ,.. t? A A� O "G .r O ,.,Cr • "' .O O O car O .L `S cD p-5.O r„:, o 'C el- `C3 -A .:v a .. : ...._ El Lii,...), , _ .,:_________„-, ,_, --,D a -c-S• • r s ►s Z O `C O ••• O fD O O o' C •-- m CD " o Q•. 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O A r� O O ..• k O << t1 O O O iiiiiw. <G O . c ems`. - C!) cC O 02;`I e-r .Y G c< R C •C e-r '< = ee-- C • CITY OF EAGAN PROCLAMATION FIRSTAR BANK OF MINNESOTA SHARE YOUR CHAIR MONTH OCTOBER, 1993 WHEREAS,there are 225,000 people in the Twin Cities metro community who have physical disabilities and countless others who have temporary disabilities due to accidents, surgery or illness; and WHEREAS, many of these members of our community require mobility equipment such as walkers, wheelchairs, crutches and/or other assistive equipment to maintain their independence; and WHEREAS, the Goodwill/Easter Seal Equipment Loan Program responds to the community by receiving, repairing and loan assistive equipment at no cost to those unable to purchase or rent their own; and WHEREAS, Goodwill/Easter Seal and Firstar Bank of Minnesota have partnered to collect this needed equipment through the Share Your Chair campaign by soliciting donations from the community at large; NOW, THEREFORE BE IT RESOLVED that I, Thomas Egan, Mayor of the City of Eagan, do hereby proclaim the month of October, 1993 as Share Your Chair month and urge all community members to support this worthwhile program which maximizes independence for individuals when they have a need. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E.T. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing proclamation was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this day of , 1993. EJ. VanOverbeke, City Clerk City of Eagan Agenda Information Memo October 5, 1993 City Council Meeting BRAIN INJURY AWARENESS WEEK PROCLAMATION D. Proclamation of October 4 - 11th as Brain Injury Awareness Week--The City of Eagan has received a request from the Dakota County Brain Injury Network, which is a non-profit organization organized to create public awareness of brain injury, to proclaim the week of October 4 - October 11, 1993 as Brain Injury Awareness Week in the City of Eagan. Enclosed on pages l through L) is a copy of the proclamation. ACTION TO BE CONSIDERED ON THIS ITEM: To proclaim the week of October 4 - October 11, 1993, as Brain Injury Awareness Week in the City of Eagan. CITY OF EAGAN PROCLAMATION DAKOTA COUNTY BRAIN INJURY NETWORK BRAIN INJURY AWARENESS WEEK OCTOBER 4 - OCTOBER 11, 1993 WHEREAS, the Dakota County Brain Injury Network, a non-profit organization, has been organized to create public awareness of brain injury; and WHEREAS, the network wishes to help locate services for the brain injured and help locate and create employment; and WHEREAS, the network wishes to help locate and create independent living resources; and WHEREAS, the primary goal is to help people work together to create a better quality of life in Dakota County for those who are brain injured; NOW, THEREFORE BE IT RESOLVED that I, Thomas Egan, Mayor of the City of Eagan, do hereby proclaim October 4 - October 11 as Brain Injury Awareness Week in Eagan. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk Motion made by: Seconded by: Those in favor: Those against: Dated: CERTIFICATION I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing proclamation was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this day of , 1993. E.J. VanOverbeke, City Clerk City of Eagan Agenda Information Memo October 5, 1993, City Council Meeting ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE E. Project 93-F,Acknowledge Completion/Authorize City Maintenance (Deerwood 2nd Addition - Utility Services)--The installation of public utility services was installed privately by the developer under the terms and conditions of the development contract for the above- referenced subdivision. These improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for formal acknowledgement of completion and acceptance for perpetual City maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the completion of Project 93-F (Deerwood 2nd Addition - Utility Services) and authorize perpetual City maintenance subject to appropriate warranty provisions. ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE F. Project 92-A, Acknowledge Completion/Authorize City Maintenance (Hadler Park Addition - Utilities)--The installation of public utility services was installed privately by the developer under the terms and conditions of the development contract for the above- referenced subdivision. These improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for formal acknowledgement of completion and acceptance for perpetual City maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the completion of Project 92-A (Hadler Park Addition - Utilities) and authorize perpetual City maintenance subject to appropriate warranty provisions. ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE G. Project 89-NN, Acknowledge Completion/Authorize City Maintenance (Peaceful Heights Addition - Storm Sewer & Ponding)--The installation of public utility services was installed privately by the developer under the terms and conditions of the development contract for the above-referenced subdivision. These improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for formal acknowledgement of completion and acceptance for perpetual City maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the completion of Project 89-NN (Peaceful Heights Addition - Storm Sewer & Ponding) and authorize perpetual City maintenance subject to appropriate warranty provisions. `� Agenda Information Memo October 5, 1993, City Council Meeting ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE H. Project 92-K, Acknowledge Completion/Authorize City Maintenance (Elementary School #17 - Utilities)--The installation of public utility services was installed privately by the developer under the terms and conditions of the development contract for the above- referenced subdivision. These improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for formal acknowledgement of completion and acceptance for perpetual City maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the completion of Project 92-K (Elementary School #17- Utilities) and authorize perpetual City maintenance subject to appropriate warranty provisions. RECEIVE FEASIBILITY REPORT/ORDER PUBLIC HEARING (CEDARVALE AREA - STREETLIGHTS) I. Project 658, Receive Feasibility Report/Order Public Hearing (Cedarvale Area - Streetlights)--On September 7, the City Council received a petition from five businesses in the Cedarvale Area requesting the City to prepare a feasibility report for the installation of streetlights on Cedarvale Boulevard and Rahn Road in the Cedarvale Shopping Center area. This report has now been completed and is being presented to the Council for their consideration of scheduling a public hearing to formally present and discuss the proposed improvements, estimated cost and related special assessments. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 658 (Cedarvale Area - Streetlights) and schedule a public hearing to be held on November 2, 1993. Agenda Information Memo October 5, 1993, City Council Meeting APPROVE CHANGE ORDER #1 (LAKEVIEW TRAIL ADDN) J. Contract 92-11, Approve Change Order #1 (Lakeview Trail Addition - Streets & Utilities)--Change Order #1 provides for the installation of an additional set of services to the newly created lot of the Lakeview Trail 2nd Addition as requested by the developer. All costs associated with this Change Order will be fully assessed to the development. ($11,000.). ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 to Contract 92-11 (Lakeview Trail Addition- Streets & Utilities) and authorize the Mayor and City Clerk to execute all related documents. ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE (BRAUN SUNRISE 2ND ADDN) K. Project 93-G,Acknowledge Completion/Authorize City Maintenance (Braun Sunrise 2nd Addition - Sanitary Sewer)-- The installation of public sanitary sewer service was installed privately by the developer under the terms and conditions of the development contract for the above-referenced subdivision. These improvements have been completed, inspected by representatives of the Public Works Department and found to be in order for formal acknowledgement of completion and acceptance for perpetual City maintenance. ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the completion of Project 93-G (Braun Sunrise 2nd Addition - Sanitary Sewer) and authorize perpetual City maintenance subject to appropriate warranty provisions. VACATION/LOT 33. BLOCK 1. WESTON HILLS & LOT 1. BLOCK 1. WESTON HILLS 2ND ADDN L. Vacate Drainage & Utility Easement, Receive Petition/Order Public Hearing (Lot 33, Block 1, Weston Hills & Lot 1, Block 1, Weston Hills 2nd Addition)--The City has received a petition from the developer of the above-referenced lot requesting the vacation of the common lot line drainage and utility easement to allow a replatting of these lots to accommodate a relocation of the common lot line. A new drainage and utility easement will be rededicated over the new common lot line. All application materials have been submitted, reviewed by staff and found to be in order for favorable Council action of scheduling the public hearing to formally discuss the merits and any concerns associated with this petition. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition to vacate a drainage and utility easement (Lot 33, Block 1, Weston Hills & Lot 1,Block 1, Weston Hills 2nd Addition, and schedule a public hearing to be held on November 2, 1993. CD Agenda Information Memo October 5, 1993, City Council Meeting RENEW SNOW REMOVAL SERVICES CONTRACT FOR 1993-94 M. Renew Snow Removal Services Contract For 1993-94--Attached on pages lP through j9 is a memo from the Superintendent of Streets/Equipment forwarding a request frobn our current snow removal contractor for an increase in hourly rates ranging from 1%-1.6%. Taking into consideration the requested increase in hourly rates, this contractor is still competitive in relationship to other bidders as a result of the formal bid solicitation process that was performed in 1992. ACTION TO BE CONSIDERED ON THIS ITEM: Authorize the renewal of the existing snow removal services contract with Bituminous Roadways for 1993-94 at the new fee schedule reflecting a $1.00 per hour rate increase. 1 MEMO - _ city of eagan TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPERINTENDENT OF STREETS/EQUIPMENT DATE: SEPTEMBER 29, 1993 SUBJECT: CONTRACTUAL SNOW PLOWING - 1993/94 SEASON In the fall of 1992 the City awarded the snow plowing contract for the period of November 15, 1992 through April 1, 1993 to Bituminous Roadways. Because of the light snowfalls their services were needed only five (5) times during this period. Traditionally we receive only one or two bids for our snow removal contract and normally the equipment does not include wing plows. Bituminous Roadway's equipment is almost identical to our plowing equipment and their location on Highway 149 and Wescott Road would provide the level of service needed for the southeast areas of the city. I have contacted Bituminous Roadways and they are agreeable to renewing this contract for the 1993/94 snow season but have requested a $1.00 an hour increase for each piece of equipment with operator to cover the wage and fringe benefit increase for their operators. Depending on the piece of equipment, this would amount to a 1% to 1.6% increase in contract prices. A normal snow removal event involves approximately 27 hours of plowing time or an increase of$27.00 per plowing event. Conclusion With our existing fleet it is difficult to provide the level of service needed in the southeast area of the City. Bituminous Roadways' shop is located next to this area and has the appropriate pieces of equipment to provide the most benefit for our tax dollars. Recommendation I recommend that the City renew Bituminous Roadways' snow plowing contract for the 1993/94 season in the amount of $99.50 per hour for grader with wing, $85.00 an hour for loader with plow and wing, and tandem dump truck with plow and sander for $62.00 an hour. Arnie Erhart Superintendent of Streets/Equipment AE/nab 9b:colbert.272 SNOW PLOWING RATES EQUIPMENT 1992 Rates 1993 Rates % Increase Cat 140 Motor Grader with Wing $ 98.50 $ 99.50 1% Cat 950B Wheel Loader with Wing $ 84.00 $ 85.00 1.2% Tandem Axle Dump Truck with Plow and Sander $ 61.00 $ 62.00 1.6% 9b:colbert.272 l Agenda Information Memo October 5, 1993, City Council Meeting APPROVE CHANGE ORDER #1 (WOODLANDS N 3RD, ATLANTIC HILLS DR & CHATI'ERTON PONDS) N. Contract 93-08, Approve Change Order #1 (Woodlands North 3rd, Atlantic Hills Drive & Chatterton Ponds - Streets & Utilities)--Due to adverse weather conditions this year, the contractor (Imperial Developers, Inc.) has requested an extension of the contractual completion dates for the above-referenced contract. After reviewing this request with the affected developers, staff is recommending that the completion dates be revised as follows: Project Contract Completion Date Revised Completion Date Woodland N. 3rd Addn 9-17-93 10-6-93 Chatterton Ponds Storm Sew. 10-20-93 4-1-94 Atlantic Hills Dr. 10-20-93 6-15-94 Cul-De-Sac ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 to Contract 93-08 (Woodlands North 3rd, Atlantic Hills Drive & Chatterton Ponds - Streets & Utilities) and authorize the Mayor and City Clerk to execute all related documents. c9 Agenda Information Memo October 5, 1993 City Council Meeting WETLANDS EXEMPTION/LOST SPUR GRADING PERMIT O. Approve Wetlands Exemption, Lost Spur Grading Permit--The Lost Spur Country Club recently applied for a grading permit to place up to 250,000 cubic yards of fill on a portion of their property which lies east of State Highway 13 and just south of the I - 494 right-of- way. A field investigation of the property revealed that there was a wetland on the property. Normally, this would place the filling or draining of the wetland under the provisions of the Minnesota Wetlands Conservation Act (WCA). However, it appears that this particular wetland falls under a provision of the law which will exempt it from the provisions. th Enclosed on pages roughc ' is a copy of a memo and attachments from Water Resources Coordinator Brasch outlining relevant information for this exemption. ACTION TO BE CONSIDERED ON THIS ITEM: To authorize the issuance of a certificate of exemption for the requested wetland fill associated with the grading permit application as submitted by Lost Spur Country Club. mmmw TO: TOM HEDGES, ADMINISTRATOR KEN VRAA, DIRECTOR DEPARTMENT OF PARKS AND RECREATION FROM: RICH BRASCH WATER RESOURCES COORDINATOR RE: COUNCIL APPROVAL OF EXEMPTION FOR WETLAND FILL REQUEST- LOST SPUR COUNTRY CLUB GRADING PERMIT DATE: SEPTEMBER 21, 1993 Background Lost Spur Country Club has applied for a grading permit to place up to 250, 000 cubic yards of fill on a portion of their property which lies east of State Highway 13 and just south of the Interstate 494 right-of-way. A field investigation of the site by City staff revealed that there was a wetland of approximately 1.4 acres within the proposed fill area. Staff subsequently delineated the wetland for the applicant and notified the applicant that any filling or draining of the wetland would be subject to the requirements of the Minnesota Wetlands Conservation Act (WCA) . After several visits to the site and a number of meetings with the permit applicant, the applicant submitted documentation intended to show that the wetland fell under a provision of the law that exempted it from regulation under the WCA. Staff, along with agency personnel from the Board of Water and Soil Resources and the Dakota County Soil and Water Conservation District, reviewed the information submitted and found that the exemption in question did indeed apply. A copy of the findings are attached as a reference. It should be noted that most of the wetland impact activities with which the City deals under the Wetland Conservation Act are associated with platting activities and are reviewed by staff and the Council through the plat approval process. This particular activity is not associated with any plat-only a grading permit-and therefore is being reviewed separately. Council Action Requested Staff is requesting that the Council authorize the issuance of a certificate of exemption for the requested wetland fill associated with the grading permit application. Rich Brasch Water Resources Coordinator a �- MEMO TO: LOST SPUR GRADING PERMIT FILES FROM: RICH BRASCH, WATER RESOURCES COORDINATOR DATE: SEPTEMBER 27, 1993 SUBJECT: WETLAND CONSERVATION ACT (WCA) EXEMPTION DETERMINATION FOR LOST SPUR COUNTRY CLUB GRADING PERMIT Background The applicant has applied for a grading permit to fill up to 1.4 acres of wetland located in the N 1 NE lA Section 4 T 27N R 23 W on property owned by the Lost Spur Country Club. The applicant has submitted information intended to help staff determine whether the proposed action is exempt from regulation under the WCA. Staff considers exemption 10iii the most likely to apply in this situation. Exemption 10iii exempts from regulation under the WCA "activities in wetlands created solely as a result of actions by public entities that were taken for a purpose other than creating the wetland." Summary of Findings The findings are as follows: 1. Aerial photos supplied by the applicant show that there was active excavation of large quantities of material in the vicinity of the wetland when the photo was taken on May 8, 1970. 2. The applicant provided a copy of a sales receipt dated October 23, 1973 from Johnson Bros. Highway and Heavy Construction, Inc. to Olga and W.R. Lavey of 2612 Highway 13 for almost 90,000 cubic yards of borrow material. The receipt also identified a State Project Number of 1901-36 which was confirmed as the project number for a phase of the Interstate 494 construction lying west of the Minnesota River. Thus, the excavation was conducted as part of a public project. 3. The largest tree within the wetland area was aged at 19 years, which would mean that it began significant growth the year after the applicant claims excavation in the area was terminated. This is consistent with timing of the excavation claimed by the applicant. 4. Wetland experts from both the Dakota County Soil and Water Conservation District (Steve Kernik) and the Minnesota Board of Water and Soil Resources (James Haertel), during a visit to the site on August 24, 1993, agreed that the soil over much of the wetland could well be sub-soils and that the topographic .Q3 LOST SPUR COUNTRY CLUB GRADING September 27, 1993 Page Two features suggested that excavation had occurred in the vicinity at some time in the recent past. Conclusion Based on the information available, the wetlands appears to have been created by excavation associated with a public road construction project. 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(•t•� f• !+1�a(h F � N r i IA QJ R •1 r n 4.1.0 N.R..1 W • S7 O .•� •++* ,,.,. ::::: '••' r� is 1'..,1..ri l-. f. �M± Na!-...7.`.'1��i�h�. ` itr 1 �...� • 1...'?. ..T.1, �` h I00/IOOI V V1AVA fff .SOHO NOS I'I _ . ti6I6 69 tiT9 IVA 59 80 t6/Sti/30 Agenda Information Memo October 5, 1993 City Council Meeting FCC RATE REGULATION CERTIFICATION & DESIGNATION/ BECCC/RATE REGULATORY AUTHORITY P. FCC Rate Regulation Certification & Designation of the Burnsville/Eagan Cable Communications Commission as the Rate Regulatory Authority—At the Burnsville/Eagan Cable Communications Commission's September 1 meeting, the Commission recommended that its joint member cities of Burnsville and Eagan designate the Cable Commission as each City's official rate regulatory authority and to file on behalf of the member cities for the Federal Communications Commission's rate regulation certification. At the Eagan City Council's September 16 special work session, the Council received and reviewed Cable Coordinator Reardon's September 2 memorandum on rate regulation certification which provided a summary of what the City/Commission can regulate, the certification process, the rate regulation process and the Cable Commission's recommendations pertaining to these items. In addition, Commission Chair Hanson and Vice-Chair Dahl, along with Coordinator Reardon and legal counsel Creighton, presented the Commission's recommendations to the Council at that meeting. Based on the aforementioned informative memorandum from Coordinator Reardon, the Commission and staff's presentation and Commission recommendations, the Council accepted both of the Commission's recommendations and directed staff to place both items on the October 5 Consent Agenda. ACTION TO BE CONSIDERED ON THIS ITEM: To designate and authorize the Burnsville/Eagan Cable Communications Commission to act on behalf of the City of Eagan as its rate regulatory/franchising authority, and to authorize Coordinator Reardon to file FCC Form 328 requesting, "Certification of Franchising Authority to Regulate Basic Cable Service Rates and Initial Finding of Lack of Effective Competition." Agenda Information Memo October 5, 1993 City Council Meeting FINAL PLAT/AUTUMN RIDGE 4TH ADDITION Q. Final Plat,Autumn Ridge 4th Addition--Final plat documents are in the process of being finalized by the applicant and City staff. If they are completed and executed in time for Tuesday's meeting, this item will be in order for consideration by the City Council. If not, staff will recommend that it be continued at the time of agenda approval. For a copy of the final plat as it appears for recording at Dakota County, please refer to page ,,3/ . ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Autumn Ridge 4th Addition as presented. D 6 A _. __ _. PiV J i ° a I x I • ••.• - err.7r CC"—"1. � �a — O, S . -1. kk ' , 7 `1 r.m. m I I _1_�_J i 1n...+ —1 I f— i.n..ocs 1 -� --1 EE I I <<jI 111 T y1 I �� ii CZ i• e It I R tt �_ �.Y={ 1�y11 I m I i u" u•r� L Ru' J i F�°Ff ` L Jr' "MACS -� 1 W I S _ `— s i Nt. N t L J L arc J f-- iA 7.mi- _- u .eo —1 ' I B i_ n 6 I i Y ii 1 N L :.n r.oa. J �I J I y E R R iI 6 lo ., E B R r 7 • y 1 ` -_:_.---gip�•__J L- -- w o, J 16 (, v 0YOd 0000 ? i c E s T I %,y 0149 5filZ —. ,. —a f t i i Y t 3 C Agenda Information Memo October 5, 1993 City Council Meeting APPROVE BIDS/AWARD CONTRACT/WESCOTT SQUARE COMMONS PARK R. Contract 93-14, Approve Bids/Award Contract, Wescott Square Commons Park—Bids for this contract were opened on Thursday afternoon, September 30, 1993. A copy of the bid tabulation along with staffs recommendation regarding the awarding of this contract will be included with the Administrative Agenda packet on Monday. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the awarding of the contract for Contract 93-14 for Wescott Square Commons Park to the appropriate qualified low bidder. ECONOMIC DEVELOPMENT MISSION STATEMENT S. Consideration, Economic Development Mission Statement & Goals--The proposed economic development mission statement and goals were recently discussed in a joint meeting with the Economic Development Commission and City Council held on Wednesday, September 29, 1993. At this time, it would be appropriate for the Council to ratify the statement and goals. Because these items were sent out with the workshop packet to the City Council, additional copies are not being included with this agenda. ACTION TO BE CONSIDERED ON THIS ITEM: To ratify the economic development mission statement and goals as presented. ORDER PUBLIC HEARING/ DELINOUENT WEED CUTTING & MISCELLANEOUS BILLS T. Receive Assessment Roll/Order Public Hearing, Delinquent Weed Cutting and Miscellaneous Bills--A list of delinquent bill accounts is enclosed on page ,33 for your review. City policy for these accounts is to assess them against the subject property for payment with property taxes. The assessments will be spread for one year at 61% interest. Per the 1993 fee schedule, a $25 assessment fee will be added to each of the balances not paid prior to the final assessment hearing. A final assessment hearing should be ordered for November 2, 1993. The County's deadline for certification of delinquent bills is December 15. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the assessment roll and order the public hearing for assessment of delinquent weed cutting and miscellaneous bills for November 2, 1993. PENDING PROPERTY ID S/A ASSESSED AMT SPECIAL ASSESSMENT NUMBER 10-02000-011-75 93 .90 10WEED 10-13700-060-01 71.99 10WEED 10-22405-010-01 75. 00 100000 10-22506-040-01 75. 00 100000 10-28700-010-00 117.15 10WEED 10-44901-020-03 71.60 10WEED 10-56210-070-03 71.99 10WEED 10-62726-010-02 129. 65 10WEED 10-62726-020-01 129.65 10WEED 10-62727-010-01 129. 65 10WEED 10-62727-020-02 129.65 10WEED 10-62950-010-00 413 .40 10WEED 10-63986-010-01 54. 60 10WEED 10-63986-030-01 54.60 10WEED 10-63986-040-01 54 . 60 10WEED 10-63986-060-01 54 . 60 10WEED 10-63986-070-01 54 . 60 10WEED 10-81950-070-02 71. 60 10WEED 10-83300-011-00 456. 88 10WEED 10-83612-180-01 68. 25 10WEED 10-83612-190-01 68. 25 10WEED TOTAL $2446.61 Final Assessment Hearing November 2 Delinquent weed cutting and miscellaneous bills The county's deadline for certification of delinquent bills is December 15. Agenda Information Memo October 5, 1993 City Council Meeting AMEND FINAL PLAT CONDITION LEXINGTON POINTE 8TH & 9TH ADDITIONS U. Amend Final Plat Condition, Lexington Pointe 8th and 9th Additions—The developer of Lexington Pointe 8th and 9th Af ditions has r quested a change in conditions of their plat approval. Enclosed on pages," through, is a copy of a memo outlining the original condition and the developer's request to amend the condition, eliminating the fencing and adding berming and landscaping along the rear property lines. Staff does not believe changing this condition would present any problems. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a change in Condition #7 of the final plat conditions for Lexington Pointe 8th & 9th Additions as presented. 3C-7 1 1y MEMO _city of eagan TO: PEGGY REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT FROM: JIM STURM, CITY PLANNER DATE: SEPTEMBER 29, 1993 SUBJECT: AMENDED CONDITION LEXINGTON POINTE 8TH & 9TH ADDITIONS The Lexington Pointe 8th Addition received Preliminary Plat approval in May 1992. This project rezoned 65 commercial acres to 167 single family lots located east of Lexington Avenue, south of Diffley Road. In April 1993, final plat approval was granted for the Lexington Pointe 8th and 9th Additions. Condition of approval #7 requires a 42" black chain link fence in a staggered design with gates and landscaping along the double-fronted lots where backyards face Lexington Pointe Parkway. At that time, the lots were flat; however, Bob Engstrom would now like to amend the condition, eliminating the fencing and adding berming and landscaping along the rear property lines. If the fence was constructed on the property line, the applicant feels that mowing would become a maintenance problem on the side hill. Since the condition is specific in what is required, I advised Bob that Council action would be necessary to amend it. If you would like additional information, please contact me. City Planner JS/js ---4----""124444"°A94441/44414C• ifertietrr v .----- L3 --� --1 ROBERT ENGSTRO M COMPANIES 0-- September 22, 1993 Mr. Jim Sturm Planning Director City of Eagan 3830 Pilot Knob Road Eagan. MN 5S123 Dear Jim, Confirming our field inspection with Ken Vraa and yourself at Lexington Pointe Eighth Addition, we would like to formally request that the chain link fence originally proposed along Lexington Pointe Parkway be eliminated. The grade changes and utility line conflicts would make fence construction difficult. In lieu of the fence, berming and landscaping with perennials, shrubs and trees will be substituted. In addition, boulevard trees will be planted along Lexington Pointe Parkway. Thanks for your cooperation. Kind Regards, Robert Engstrom Companies F nvr:trnm REEJkcd • ... LAND SPECIALISTS ... 4801 West 81st Street • Suite 101 • Minneapolis, Minnesota 55437 • (612) 893-1001 Z4 5. A variance shall be required for the minimum street frontage width for the 18 flag lot. 6. The trail must be installed prior to the installation of landscaping in the median. 7. The Lexington Pointe Parkway plan shall include a 42" black chain link fence in a staggered design with gates and shall be landscaped. 8. A Homeowners' Association shall be formed and covenants shall be provided to the City prior to final plat. 9. No accessory structures or storage along the rear 20' of double frontage lots. 10. Trees shall be permitted 7' from the back of the curb. 11. Pond JP-50 shall be final graded and restored in accordance with the City's erosion/sediment control standards with this development and the grading of the pond shall be sized to meet the storm water management plan's design standards. 12 . To meet water quality requirements for this development and the future outlots of Lexington Pointe 8th Addition, Pond JP-50 shall have a minimum surface acreage of 1.4 acres, minimum wet pond volume of 7 .7 acre-feet, and an average depth of at least 5.7 feet below the normal water level. 13 . The stub streets and the utilities in the stub streets shall be constructed to the outside edge of the plat by this development. 14 . No driveway access will be allowed to the stub streets proposed on the westerly edge of the development. 15. Both north and south access points will line up. 16. A four way stop at Lexington Pointe Parkway and Wildflower Lane will be proposed. 17 . The Pointe Esplanade will a right sideyard setbacks with no driveway access Lane) 18. City staff will support a right turn lane from Diffley Road in the commercial area. A street/utility type easement to serve the commercial will be placed on the plat. Eagan Center road will not be required with the plat. I R "• i -111,... o .. A Iii —J� .,...7;1-- s.- �'T`� tj'' ;`, -.NW!, E A fli 11 - li z..-, -, go. ,1 : 1 ; _ __. .., .4,,,., ......„ , • ......... _, ,_ ,„„ L'^ -� g :. . i . wr: si _ • II ; ; A. - - -' '— r . I . I 1 R 1 k it - 0 '', I"u"`¢ kg \' f i�----- f 1 I . ''''-L I"''... ...... •••.- ;:.••..-..7. .......0••••.... -'-' ,., 1 ty.\ NI, r J Ii If • \ � - � s + �11. M Y ! III \ 1 ) . -A",4 , I'_j1 I 1 ��' �, I���t;� 'I i \ I I . R -77=-1,-- I . v ' {1 ' t . ! r. ;Tpi" '' 4 _�- - _ _ - -- _ ,� .- ; i I, 1, 41-- r -.r/, I. f ', 5 m � f :-- - 1 ' 1 'u 1 r- ,) ' -•-•-_%, I ; 1, c...., 1 ' 1 ' _ • A : 1 . �/ -1 ' Or If v • I II RI I • h. i • ' .1-4 A ; ,ail ,s — _ ' •' At,. 0,11 , . . .,. . : . .- \ : -Awir---1‘.2-7 ,, = , \ / 11 I ,s I et'. ° • .\ C..4 = ' /::::1-'' ''' -''' ,....) ____.....) I ' R�- • 71-;--i—"7" AL' 7-T 1 7 7.I 1 1•lt T 4 iZ 2 Is Smi I E i �• 8 Agenda Information Memo October 5, 1993, City Council Meeting VACATION (LOT 32, BLOCK 2. LAKESIDE ESTATES ADDN) A. Vacate Utility Easement, Lot 32, Block 2, Lakeside Estates Addition--In response to a petition presented to the City Council on September 7, a public hearing is being held to consider the vacation of any utility easement hts that may exist within the storm sewer easement as shown and described on page -0 . All notices have been published in the legal newspaper and sent to all potentially ected parties informing them of this public hearing. As of this date, no objections have been received. While this easement was originally conveyed from the developer to the current property owner and not the City, it did contain a storm sewer pipe that conveyed drainage from public right-of-way. This drainage has since been rerouted through a new storm sewer system within an easement properly conveyed to the City of Eagan. Therefore, the City of Eagan no longer has any interest in this current easement. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of the utility easement as described over Lot 32, Block 2, Lakeside Estates, and authorize the Mayor and City Clerk to execute all related documents. 39 ifi,. i.,_ W n >N Ncn CD m r 7 r m ��i p 14 N .- r IWi ! iiiI4.1 Y m r ` . C n1 m N U .§ t r T N ¢ r W = O L CO) OW g U �Q ` L I a n L ' got _ rzi 9,° CG C r co m NV _ • O C e7 co � ? co m m V U s,•2.. ci l ,' f / .v 2m m 0 5 i� ': ,Q c)NC7 pp Z p ^� � m. � O N O� N 2 Z ,r C m 14 4 Z C ." G 0 CDa+•O L r • 0 U C m F. m L 'e = O ` Vi C ego O m ac EJ .9.„2 005 0152E = 0 -QE, - m E, ooyr 5L .- c r..' 2 m F- w -0 (3 248x2 « -c E ° 2 c 1 ,v , sc .a S ---o ort--- -- r ' • `r •.a — o t. •;>• > o I�� I I 1 ... W N � . '; i I. et ;= W ::' '�:: r:aI I ' ■I +� ° ..1c, Q '' :::r...J, r 'i kl wl //i 0 in I I1 -I• Eip / / M� i/0, ��yy f •is 1 i't y`f 1. 4•y0"/ �; ` ,�.� �, W i i l r 4f ' w .'r ^ < t oy >f'. i y' M r 00° i O t i ,-° = s t.�l o \ , 1 G •s i v °. V Z i a tl =W * v 1:, I. C O ' 0 N v=�� . Lc c Z ow_ ! , . ..p? ________ Agenda Information Memo October 5, 1993, City Council Meeting VACATION (OUTLOT A, TOWN CENTRE 70 - 13TH ADDN & LOT 1, BLOCK 1. TOWN CENTRE 70 - 12TH ADDN), B. Vacate Utility Easement, (Outlot A, Town Centre 70 - 13th Addition & Lot 1, Block 1, Town Centre 70 - 12th Addition)--On September 7, the City Council received a petition requesting the vacatioD5 of the common lot line drainage and utility easement as shown and described on page ii.cg and scheduled a public hearing to be held on October 5 to consider the merits of this request. This common lot line drainage and utility easement has since been reconveyed with the final plat of the Town Centre 70- 16th Addition(Applebees Restaurant). All notices have been published in the legal newspaper and sent to all potentially affected parties informing them of this public hearing. As of this date, the City has not received any objections or concerns associated with this request. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of the drainage and utility easement as described and authorize the Mayor and City Clerk to execute all related documents. / .. 36„?. 2?J 49 f Utility Easements Shown Thus: / ,�/;�w 4 /��so t / `v+ 7 ,„ (�+ yet in width and adjoining lot lines, �� .0 feet in width and adjoining street / c� otherwise indicated. - iN / gab /,.1� APPL LOEE.S / O Q 9_ / 4/ •+- .4, / ,. ` / // v III ��O ��v ;70, � �/ \\ 1 r"// ,`� 0, :/e'9 F ,,-4111101.`- EASEMENT TO BE VACATED S . ' / �; e Noherly 5 feet of Outlot A Town / // 77 /3P ,r /r ., / J \�' r % a` qOp of CV 1. 5 it /) ■ // .. i 1. / I a,_ i r 1` /% /� '�'` O �f'" �,.s., ' / -N- / ti ..(o). /4/ itt / _Ott\ V4 1 t' �/ -0 ft . I Q. w4- cu 41,141, OVIWAA.A 1 V.l � / r X `- \ i ( 4,+ , lc. / y 0' SCALE IN FE ET t '\ \�' 'o V. // 0 m s0 I00 1.0 � �� �%� <"�iB t �Lf' { ' M assumed bearing of North 27 r C: P�;y/ \i L i degrees 41 minutes 41 seconds tae[ �O. 4 A rt I ` on the southeasterly line of TOWN !. t• �� �t Cziitu 70 TIINTLUWTI ADDITION was �� P ,•t T used as • basis for bearings in �d�° ADDITION this plat. it'•: '' t \” �., ♦ 4. _ • Denotes iron monument set, see note. �y srs• j1 • Denotes iron swnument found ,,i.• t / TO Vr lv CENTRE BLNL.VNI?K -l.. • - Mote: I / See document nuebers 701351 and 707887 for / / 7 0 E L.L'•'V C r'►Iv,T 1-1 sidewalk, trailr•y and snow storage easement over • strip of lead 15 fast wide, lying / / contiguous to Town Centre Drive. Agenda Information Memo October 5, 1993, City Council Meeting FINAL ASSESSMENT HEARING (ST THOMAS BECKET) C. Project 640, Final Assessment Hearing (St. Thomas Becket - Utilities)--On September 7, the City Council received the final assessment roll for the above-referenced project and scheduled a public hearing to be held on October 5 to formally consider the adoption of this final assessment roll. Enclosed on page ct is a summary tabulation of the final assessment rates as compared to those estimdted in the feasibility report presented at the public hearing on December 1, 1992. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Staff has not received any objections to these proposed final assessments. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment roll for Project 640 (St. Thomas Becket - Utilities) and authorize its certification to Dakota County. VIRAL ASSESSMENT BRING PROJECT RUBBER: # 640 ASSESSMENT mann DATE: OCTOBER 5. 1993 SUBDIVISION/AREA: ST. THOMAS BECKET PUBLIC BEARING DATE: DECEMBER 1, 1992 IMPROVEMENTS INSTALLED AND/OR ASSESSED: P.R. - Feasibility Report FINAL P.R. FINAL P.R. SANITARY SEVER RATES RATES 'TOM SEVER RATES RATES ❑ Trunk ❑ Trunk ❑ Laterals ❑ Laterals • [' Service D Let. Benefit/ Trunk ❑ Lat. Benefit/ Trunk CATER STREETS ❑Trunk ❑ Gravel Base © Laterals $75,458.17 L.S. $80.500.00 L.S, ❑ Surfacing ❑ Service ❑ Res . Equiv. ❑ Lat . Benefit/ ❑ Multi Equiv. Trunk ❑ C/I Equiv. ❑WAC ❑ Trail $EROICES FTREET LIGHTS ❑ yater & San. Sewer. ❑ Installation ❑ Energy Charge CONTRACT * OF INTEREST AMOUNT CITY N0. PARCELS TERMS RATE ASSESSED 7INANCED $80,500.00 F.R. $16,500.00 F.R. 93-04 1 15 Yrs . 6.5 % $75,458.17 $18,234.74 SOMENTS: Agenda Information Memo October 5, 1993, City Council Meeting PUBLIC IMPROVEMENT HEARING (GARDENWOOD PONDS) D. Project 655, Public Improvement Hearing (Gardenwood Ponds - Streets & Utilities)-- On September 7, the City Council received the feasibility report for the above-referenced project and s heduled a public hearing to be held on October 5. Enclosed on pages 44(0 through i is a copy of the feasibility report for the installation of streets and utilities within the ardenwood Ponds development. All notices have been published in the legal newspaper and sent all affected property owners informing them of this public hearing. All costs associated with this improvement will be assessed to the developer of the Gardenwood Ponds Addition who petitioned for this public improvement. Subsequently, it is not anticipated that there will be any significant discussion associated with this project. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve Project 655 (Gardenwood Ponds - Streets & Utilities). 44 L' r ✓ { Y 3 city of ccigcin Report for Gardenwood Drive Utility and Street Improvements City Project No. 655 Eagan, Minnesota August 1993 File No. 49540 Bonestroo Rosene Anderiik & Associates Enginws 6 Architects St. Pain A/innesota L{/CV Otto G.Bonestroo,P.E. Howard A.Sanford.P.E. Agnes M.Ring,A.I.C.P. Miles B.Jensen.P.E. iiii Bonestroo Robert W Rosene,R.E.• Keith A.Gordon.P.E. Philip J.Pyne,P.E. L.Phillip Gravel,PE. Joseph C.Ander lik.P.E. Robert R.Pfefferle.P.E. Thomas W Peterson,P.E. Karen L.Wiemen.P.E. • Marvin L.Sorvala,P.E. Richard W Foster,P.E. Mx:hael C.Lynch.P.E. Gary D.Kriszofiz.P.E. Rosene Richard E.Turner,P.E. David O.Loskota.P.E. Jaynes R.Maland.P.E. F.Todd Foster,P.E. il E Anderlik & Thomas E.Noyes.PE. JJeercery A.Bourdon,P.E. Scott J.Arganek.P.E. Douglas J.Benoit P.E. •Robert G.Schunrchc P.E. Mark A.Hanson,P.E. Kenneth P.Anderson.P.E. Shawn D.Gustafson.PE. Associates Susan M.Eberlin,C.P.A. Michael T.Rauonann,P.E. Mark R.Rolls.P.E. Cecilio Olivier.P.E. *Senor Consultant Ted K.Field.P.E. Mark A.Sep,P.E. Paul G.Heuer.P.E. Thomas R.Anderson.A.I.A. Gay W Morien.P.E. John P Gorder,P.E. Engineers & Architects Donald C.Burgardt.P.E. Daniel J.Edgerton.P.E. Charles A.Erickson Thomas E.Angus.PE. A.Rick Schmidt.P.E. Leo M.Pawelsky Ismael Martinez P.E. Philip J.Caswell,P.E. Harlan M.Olson Michael P.Rau.P.E. Mark D.Wallis P.E. James F Engelhardt . August 27, 1993 City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 • Re: Gardenwood Drive Street & Utility Improvements Project No. 655 Our File No. 49540 Dear Mayor and Council: Attached is our report for the Gardenwood Drive Street and Utility Improvements. The proposed utility and street improvements are presented and discussed within the report along with detailed cost estimates and a preliminary assessment roll. We will be pleased to meet with the Council and other interested parties at a mutually convenient time to discuss the report. Yours very truly, BO TR O, SENE, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:lk I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Min ,/s�o,ta./`_L/ Mark r . Hanson Date: August 27, 1993 Reg. No. 14260 Reviewed by: ,W A Department of 'ub ' orks Reviewed by: •-1 l t,A,EMP , • F' a` ■• Department Date: 1 --�' 2335 West Highway 36 • St. Paul, MN 55113 • 612-636-4600 qr1 GARDENWOOD POND STREET AND UTILITY IMPROVEMENTS EAGAN, MINNESOTA PROJECT NO. 655 TABLE OF CONTENTS Page LE"1'1ER OF TRANSMITTAL 1 TABLE OF CONTENTS 2 SCOPE 3 FIGURE NO. 1 - LOCATION PLAN 4 FEASIBILITY AND RECOMMENDATION 5 DISCUSSION 5 A. SANITARY SEWER 5 B. WATER MAIN 5 C. SERVICES 6 D. STORM SEWER -Trunk 6 - Lateral 7 E. STREETS 8 F. TRAILWAY 8 COST ESTIMATE 9 EASEMENTS AND PERMITS 10 AREA TO BE INCLUDED 10 ASSESSMENTS 10 REVENUE SOURCES 12 PROJECT SCHEDULE 13 APPENDIX A - PRELIMINARY COST ESTIMATE 14 APPENDIX B - PRELIMINARY ASSESSMENT ROLL 18 APPENDIX C - OUTLET ALTERNATIVES POND JP-19 (MEMO) 22 FIGURE NO. 2 - SANITARY SEWER LAYOUT 25 FIGURE NO. 3 - WATER MAIN LAYOUT 26 FIGURE NO. 4 - STORM SEWER LAYOUT 27 FIGURE NO. 5 - STREET LAYOUT Z8 49540.rpt 2 L(.2 REPORT FOR GARDENWOOD DRIVE STREET & UTILITY IMPROVEMENT EAGAN, MINNESOTA PROJECT NO. 655 SCOPE Gardenwood Drive is located in Gardenwood Ponds a proposed residential subdivision located immediately west of Bald Lake and south of Wescott Road, (See Figure No. 1). Gardenwood Ponds is a 91 acre site which will ultimately include 126 single family lots. Phase 1 which is proposed to be developed by the developer this fall will include 37 lots. Gardenwood Drive is a designated neighbor collector and will connect Wescott Road with Northview Park Road through the center of the plat. Gardenwood Drive is also designated a Municipal State Aid (MSA) Street in Eagan and will have to be constructed in accordance with MSA Standards. The work proposed herein for the most part includes constructing the utilities in Gardenwood Drive in conjunction with its street surface and abutting trail. In addition, trunk storm sewer improvements for Pond JP-19, JP-20 (Bald Lake) JP-30, and JP-58 are also included in conjunction with a lateral storm sewer discharging from Pond JP-30.1 into Pond JP-30 located in Lexington Square 7th Addition. The developer (Argus Development) is intending to construct the lateral utilities and streets serving Phase I privately. The site grading for the entire 91 acre site including Gardenwood Drive will be completed by developer as part of Phase I construction. The property abutting Gardenwood Drive will be platted as Outlot A and B at this time. However, san'ary sewer and water services will be extended beyond uardenwood Drive as part of this . -reject based on the future lot layout. 49540.rpt 3 PROJECT LOCATI0 Wescott Road _ E MI V. A i=-7- i F I' s rprW4 P F.-71Z,A 4 fo 1 4 t 4 }LAY i I s r 1 ♦ aft** *; C '���1erry q iiistrar�t s' ��.il (• 't I i f '< antip \ i • lin- ritt.. I VNIP4 a 40 1 111111: i '.LJ 1 e "" .--i T,. �+r r ..T! I ± te so f r % .,44, V lib: �U 1 � •• t � .s, { t 1 /,airy. =' C t ; e 7„...44.4_ i 4, , \ •" � • i •ti t s! !ig i r tt_.... }, . . - �,.2. Q. . • .: t'� w r i;i --- Q 4 r- v 1111 Itli ,+► . -..'' ri-i-thi-� r;' .i. •4,., ,..---4,, , s V`w "''..sr I\ 1 ems. vj�.; ;i `^� (� } r .i►'-.. 3 a114an►a"r %f�+� a ^v• SIM —1 4011. irC�w ._-. f 3 ` 1 ce r, : r� ' ` A • � ? y__-__.° �s i __ Co. Rd. 32 Cliff Road 0 _-000 ?000 SIn N; I ilBonestroo LOCATION PLAN Rosene _ Anderlik & EA AG N, MINNESOTA 1 Associates PROJECT No. 655 GARDENWOOD DRIVE L:\49\49540\49540F04 AUGUST 1993 OURE FEASIBILITY & RECOMMENDATIONS The project is feasible from an engineering standpoint and is in accordance with the objectives established in the Eagan's Comprehensive Utility and Street Plans. The project can best be carried out as two contracts. Contract I will provide for all the utility construction in Gardenwood Drive and the designated storm sewers presented herein. Based on the developers schedule to complete the streets in Phase I this fall, it will be necessary to provide temporary access in Gardenwood Drive between Wescott Road and Timber Trail as part of Contract I. Contract II will be submitted for MSA approval before construction is allowed to begin next spring. DISCUSSION A. Sanitary Sewer Sanitary sewer in Gardenwood Drive is lateral (8" diameter) and will connect to 3 existing sanitary sewers as shown on Figure No. 2, located at the back of this report. Sanitary sewer connections will result in Wescott Road, Stanwix Road, and Northview Park Road. Sanitary sewer in Gardenwood Drive will be constructed of sufficient size and depth to serve the abutting lots in Gardenwood Drive and the remaining lots in the Gardenwood Pond subdivision. The sanitary sewer in Northview Park Road along its north side to Gardenwood Drive will be constructed privately by the developer. Sanitary sewer stubs will be extended into all connecting streets along Gardenwood Drive. B. Water Main In accordance with Eagan's Water Supply and Distribution Plan (dated 1988) it's proposed to construct an 8" diameter watermain in Gardenwood Drive as shown on Figure No. 3. The 8" main will connect to the existing 12" main in Wescott Road, and 16" main in Northview Park Road. The required number of valves, fittings, and hydrants are also included. It's also proposed to relocate the hydrant at the end of Stanwix Road within 4' of the existing curb. Gardenwood Drive is located in the intermediate pressure zone and will experience residual and static pressures of 57 and 71 pounds per square inch (psi) respectively. 49540.rpt 5 S C. Services Sanitary sewer and water services in Gardenwood Drive are proposed to be constructed 15' beyond the right-of-way line for Gardenwood Drive. The services will be located based on the future lot layout for Outlots A and B abutting Gardenwood Drive. Sewer service lines are proposed to be 4" diameter while water service lines are proposed to be 1" diameter. D. Storm Sewer Storm sewer proposed to be constructed as part of this project is shown on Figure No. 4 and is separated into trunk and lateral. Trunk storm sewers are storm sewers and outlet structures serving ponding areas designated in the Eagan Stormwater Management Plan (dated 1990). Listed below is the description for each of the trunk storm sewer improvements to be constructed as part of this project. TRUNK STORM SEWER Upgrade Pond JP-19 Outlet/Pond JP-58 Outlot The existing storm sewer outlet for Pond JP-19 includes a 12" diameter storm sewer and a submerged outlet constructed in 1987 in accordance with the Comprehensive Storm Sewer Plan. The direct and upstream drainage area is approximately 1300 acres. Presently, it's felt the elevation in Pond JP-19 following a big event is to high for too long a period of time if the first pond upstream from Pond JP-19 (Pond JP-21) is allowed to pump at full capacity (7.5 cfs including both pumps). Outlet alternatives were investigated to improve the outflow from Pond JP-19 which are presented in Appendix C. Listed below is a summary of each alternative which assumes Pond JP-21 is allowed to pump at full capacity (7.5 cfs) into Pond JP-19. The stabilized elevation is when the outflow from Pond JP-19 approximately equals the inflow from Pond JP-21. Once the inflow (pumping) from Pond JP-21 stops, the elevation in Pond JP-19 will fall to its NWL in a short time. Time at JP-19 JP-19 Stabilized Stabilized NWL HWL Elevation Elevation Existing 12" Outlet 874.5 884 883 15.1 days Proposed 15" Outlet 874.5 883.5 880.5-881.0 8.0 days Proposed 18" Outlet 874.5 882.3 877.5 6.8 days 49540.rpt 6 As noted, the stabilized elevation is substantially less with the 18" outlet versus the existing 12" outlet. Additional data is presented in Appendix C for further review. If the City is interested in improving the outflow from Pond JP-19, it is recommended approximately 350' of 18" storm sewer be constructed in the southerly boulevard of Wescott Road as proposed hereia, In addition, it's recommended an outlet skimmer be constructed at the end of the 18" RCP replacing the submerged outlet. It should be noted the 18" upgrade from Pond JP-19 has no impact on downstream capacity during the storm. The impact of the propose upgraded (12" to 18") results long after the storm has finished. The additional construction to upgrade the outlet for Pond JP-19 to an 18" includes 200' of 12" to 18" and 70' of 18" (estimated construction cost $3,860). In addition to upgrading Pond JP-19 Outlet it's also proposed to construct the outlet to Pond JP-58 in Gardenwood Ponds. As noted on Figure No. 4, the outlet for Pond JP-58 will be extended southerly as a 12" pipe from the 18" pipe serving as the outlet to Pond JP-19. Bald Lake and Pond JP-30 Outlet Skimmer The existing outlet for Bald Lake is a 12" submerged pipe. Although a submerged outlet will prevent discharge of floatable solids into downstream ponds, it's been public works experience that small diameter submerged outlets (15" diameter and less) will plug 'due to animals (muskrats, etc.) nesting. Therefore, it's recommended an outlet skimmer be constructed to reduce the chance for blockage. The existing outlet for Pond JP-30 is also a 12" pipe constructed at the NWL. Pond JP-30 is located in an existing backyard area which would also be susceptible to flooding if a blockage were to occur. Therefore, if the City is interested in reducing the chance for blockage, it's proposed an outlet skimmer be constructed at each pond outlet. LATERAL STORM SEWER The lateral storm sewer proposed to be constructed as part of this project is for the most part included in Gardenwood Drive as shown on Figure No. 4. However, the storm sewer outlets for Pond JP-30.1 and JP-30.2 are also lateral. These ponding areas are recommended to improve the capacity in the storm sewers and ponding areas downstream 49540.rpt 7 , 3 serving the Lexington Square Additions and at the same time, providing water quality treatment. Specifics for each pond are listed below: Direct Drainage Pond Area Storage Outflow Area NWL HWL (acre) (acre feet) (cfs) Pond JP-30.1 10.9 acres 887 888.7 0.64 1.1 3 Pond JP-30.2 7.4 acres 887 890.2 0.22 0.7 3 The outlet to Pond JP-30.1 will include a 12" storm sewer connecting directly to Pond JP-30. The storm sewer will be constructed in an existing easement dedicated with Lexington Square 7th Addition. The outlet to Pond JP-30.2 will include a 12" storm sewer connecting to the existing 24" storm sewer in Wescott Road. E. Street Gardenwood Drive is designated a neighborhood collector and a Municipal State Aid (MSA) Street in Eagan. Therefore, Gardenwood Drive will be constructed to MSA Standards and City of Eagan Standards for a neighborhood collector. It's proposed to construct Gardenwood Drive to a 38' width and a 30 mph design speed. The 38' width will provide two 11' wide driving lanes and an 8' wide parking lane on each side of the street. However, the roadway will only be stripped in the center. The typical section for Gardenwood Drive based on 1500 vehicles a day (ADT), an R value for the subgrade soil r' of 20, and a 2.5% growth factor for 20 years requires a granular equivalency (GE) between 20 and 22. The proposed typical section is listed below: Thickness Granular Equivalency Class 5, 100% crushed 10" 10 Bituminous base 4" 8 Bituminous wear 11/2 3.38 TOTAL 21.38 F. T raiiway An 8' wide bituminous trail is also proposed along the west side of Gardenwood Drive as shown on Figure No. 5. It's also proposed to construct an 8' wide trail between Gardenwood Drive and Stanwix Road. The City requirement is to construct an 8' wide bituminous trail. The developer has indicated a desire to have a concrete trail. Therefore, 49540.rpt 8 S ‘./ if a concrete trail is constructed, the additional cost between bituminous and concrete will be the developer's cost. Center islands are located at Wescott Road near Gardenwood Drive. G) Street Lights Street Lights are proposed to be constructed at 13 locations (10 decorative and 3 mast arm) by Dakota Electric. COST ESTIMATE A detailed cost estimate is presented in Appendix A located at the back of this report which is also summarized below. The total estimated project cost including a bituminous trail is $902,080 which includes 5% contingencies and 30% for indirect costs. Indirect costs include administrative, engineering, construction interest, and legal expenses. The indirect costs for street lights are estimated at 20%. CONTRACT I A) Sanitary Sewer $148,760 B) Water Main 120,600 C) Services 58,290 D) Storm Sewer a. Lateral 143,430 b. Trunk 71,840 TOTAL CONTRACT I $542,920 CONTRACT II E) Street 307,930 F) Bituminous Trail (Concrete Trail = $77,810) 36,110 G) Street Lights 15,120 TOTAL CONTRACT II $359,160 TOTAL CONTRACT I & II $902,080 49540.tpt 9 s EASEMENTS/PERMITS No permanent or temporary construction easements are required outside the plat for construction proposed herein. The construction outside the plat is included in existing easements in Lexington Square 7th Addition. Permits are required from the MPCA and the Minnesota Health Department. Pond JP-19 is a DNR protected wetland. Therefore, the reconstruction of the storm sewer outlet will require a permit from the DNR. AREA TO BE INCLUDED: NE1/4 Section 23 Parcel 010-01 (Gardenwood Pond) Construction Only Lexington Square 7th Addition Lot 1, 2, 13, and 14 Block 3 ASSESSMENTS Assessments are proposed to be levied against the benefitted property and are presented in Appendix B located at the back of this report. All lateral assessment costs will be revised based on final costs. It's assumed for purposes of this report any financial obligations identified in the City of Eagan staff report for Gardenwood Pond will be included in the developer's agreement. It's also assumed for purposes of this report all assessable costs for utilities and streets will be assessed equally to Outlot A and B in Gardenwood Pond Addition. A. Sanitary sewer Sanitary sewer proposed herein is lateral. Therefore, all costs proposed herein are to be assessed equally to Outlot A and B. B. Water main The proposed watermain in Gardenwood Drive is considered a lateral (8" diameter main). Therefore, all costs proposed herein are to be assessed equally to Outlot A and B. 49540.rpt 10 SC C. Service Service proposed herein is lateral. Therefore, all costs proposed herein are to be assessed equally to Outlot A and B. D. Lateral Storm sewer Lateral storm sewer proposed herein is to be assessed equally to Outlot A and B. Trunk storm sewer will be financed by the City of Eagan. E. Street Gardenwood Drive is a MSA Street in Eagan and is oversized to convey additional traffic beyond a typical residential eet. Therefore, it's proposed to assess Gardenwood Drive based on a 32' wide street constructed to a residential section (3" thick bituminous, 6" thick gravel). In addition, it's proposed to assess the cost for concrete curb for the center medians. The residential street equivalent will be assessed equally to Outlot A and B. F. Trail It's not proposed to assess the cost for a bituminous trail; however, if the developer requests a concrete trail, the additional cost between a concrete and bituminous trail ($41,700) will be assessed equally to Outlot A and B. G. Street Lights The cost for street lights will be assessed equally to Outlot A and B. 49540.rpt 11 J REVENUE SOURCES Revenue to cover the cost of this project are as follows: Project Cos t Revenue Balance A. Sanitary Sewer Lateral $148,760 Lateral Assessment $148,760 $148,760 $148,760 - 0 - B. Water Main Lateral $120,600 Lateral Assessment $120.600 $120,600 $120,600 - 0 - C. Services Lateral $58,290 Lateral Assessment $ 58.290 $58,290 $58,290 - 0 - D. Storm Sewer Lateral $143,430 Trunk 71,840 Lateral Assessment $143,430 $215,270 $143,430 - $71,840 E. Street/Trail/Street Lights Residential Equivalent $199,950 Street Oversize 107,980 Concrete Trail 77,810 Street Lights 15,120 Residential Equiv. Assessment 199,950 Concrete versus Bituminous Trail 41,700 Street Lights 15.120 $400,860 $256,770 - $144.090 TOTAL BALANCE - $215,930 49540.rpt 12 S The project deficit (-$215,930) will be financed by the respective utility and street funds. The above costs assume a concrete trail is constructed. In the event a bituminous trail is constructed, the project deficit would not change; however, the project cost and revenue would be reduced by $41,700 which is the additional cost to construct a concrete trail versus a bituminous. PROJECT SCHEDULE Contract I Contract II Present Feasibility Report September 7, 1993 September 7, 1993 Public Hearing October 5, 1993 October 5, 1993 Approve Plans and Specifications September 7, 1993 January, 1994 Open Bids/Award Contract October 5, 1993 February, 1994 Substantial Completion December, 1993 July, 1994 Complete Construction May, 1994 August, 1994 Assessment Hearing Fall, 1994 Fall, 1994 First Payment Due with Real Estate Taxes May, 1995 May, 1995 49540.rpt 13 S APPENDIX A PRELIMINARY COST ESTIMATE GARDENWOOD DRIVE • STREET AND UTILITY IMPROVEMENTS PROJECT NO. 655 A. SANITARY SEWER 1,700 Lin. ft. 8" PVC, SDR 35, 0-14' dp @ $14.00/if $ 23,800.0 1,290 Lin. ft. 8" PVC, SDR 35, 14'-22' dp @ $19.00/if 24,510.00 16 Each Std 4' dia. MH w/cstg @ $1,000.00/ea 16,000.00 2 Each Connect to ex. MI-I @ $500.00/ea 1,000.00 220 Lin. ft. Manhole depth greater than 8' dp @ $80.00/if 17,600.00 35 Lin. ft. Outside drop @ $100.00/If 3,500.00 40 Each 8" x 4" wye in place @ $45.00/ea 1,800.00 85 Lin. ft. 4" PVC, SDR 26, riser pipe @ $15.00/If 1,275.00 1,000 Lin. ft. Rock stabilization below pipe @ $2.50/If 2,500.00 2,990 Lin. ft. Mechanical trench comp. @ $1.00/If 2,990.00 LUMP SUM Street Repair 14,000 Subtotal $108,975.00 + 5% Contingencies 5.455.00 $114,430.00 + 30% Indirect Costs 34.330.00 TOTAL SANITARY SEWER $148,760.00 B. WATER MAIN 2,800 Lin. ft. 8" DIP water main @ $16.00/if $ 44,800.00 400 Lin. ft. 6" DIP water main @ $14.00/1f 5,600.00 1 Each 16" x 8" wet tap @ $5,000.00/ea 5,000.00 1 Each 12" x 8" wet tap @ $3,000.00/ea 3,000.00 4 Each 8" G.V. & box @ $500.00/ea 2,000.00 9 Each 6" G.V. & box @ $400.00/ea 3,600.00 @ , 5 Each Hydrant H $1 300.00/ea 6,500.00 Y 1 Each Relocate existing hydrant 2,500.00 4,200 Lb. Fittings @ $1.00/lb 4,200.00 1 Each Connect to ex. 6" DIP @ $500.00/ea 500.00 500 Lin. ft. Rock stabilization below pipe @ $2.50/If 1,250.00 3,400 Lin. ft. Mechanical trench comp. @ $1.00/If 3,400.00 LUMP SUM Street Repair 6.000.00 Subtotal $ 88,350.00 + 5% Contingencies 4,420.00 $ 92,770.00 + 30% Indirect Costs 27.830.00 TOTAL WATER MAIN $120,600.00 49540.rpt 14 (S2 C. SERVICES 2,050 Lin. ft. 4" PVC, SDR 26 @ $8.00/if $16,400.00 LUMP SUM Televise riser @ $1,000.00/lump sum 1,000.00 2,050 Lin. ft. 1" Type K copper water service @ $9.00/if 18,450.00 40 Each 1" corporation stop @ $40.00/ea 1,600.00 40 Each 1" curb stop @ $80.00/ea 3,200.00 2,050 Each Mechanical trench comp. @ $1.00/ea 2,050.00 Subtotal $42,700.00 + 5% Contingencies 2,140.00 $44,840.00 + 30% Indirect Costs 13.450.00 TOTAL SERVICES $58,290.00 D. LATERAL STORM SEWER 3 Each Remove CB @ $150.00/ea $ 450.00 110 Lin. ft. Salvage and reinstall 15" RCP @ $15.00/if 1,650.00 1,070 Lin. ft. 12" RCP, Cl. 5 @ $22.00/1f 23,540.00 650 Lin. ft. 15" RCP, Cl. 5 @ $24.00/1f 15,600.00 440 Lin. ft. 18" RCP, Cl. 5 @ $28.00/if 12,320.00 3 Each Std. 4' dia. MH w/cstg @ $1,000.00/ea 3,000.00 16 Each Std. 4' dia. CBMH w/cstg @ $1,000.00/ea 16,000.00 10 Each Std. CB w/cstg @ $800.00/ea 8,000.00 10 Lin. ft. MH depth greater than 8' dp @ $80.00/if 800.00 1 Each 18" flared end section @ $800.00/ea 800.00 2 Each 15" flared end section @ $600.00/ea 1,200.00 50 Cu. yd. Riprap @ $60.00/cy 300.00 • 2 Each Free flowing skimmer @ $2,500.00/ea 5,000.00 1 Each Connect to ex. MH @ $300.00/ea 300.00 1 Each Connect to ex. storm sewer @ $200.00/ea 200.00 250 Lin. ft. Improved pipe foundation @ $2.50/if 625.00 1,920 Lin. ft. Mech. trench comp. @ $1.00/if 1,920.00 100 Lin. ft. Silt fence @ $2.00/if 200.00 300 Ton Class 5 aggregate, 100% crushed @ $10.00/tn 3,000.00 0.25 Acre Seeding w/3" topsoil mulch and fert @ $1,500.00/ac 375.00 250 Sq. yd. Seeding with wood fiber blanket @ $2.00/sy 500.00 200 Cu. yd. Topsoil borrow @ $8.00/cy 1,600.00 LUMP SUM Street Repair @ $5,000.00/Is 5,000 1,500 Sq. yd. Sodding w/topsoil @ $1.80/sy 2,700 Subtotal $105,080.00 + 5% Contingencies 5,250.00 $110,330.00 + 30% Indirect Costs 33.100.00 TOTAL LATERAL STORM SEWER $143,430.00 49540.rpt 15 E. TRUNK STORM SEWER 60 Lin. ft. Salvage and Reinstall 12" RCP @ $15.00/1f $ 900.00 250 Lin. ft. 12" RCP, Cl. 5 @ $32.00/if 8,000.00 280 Lin. ft. 18" RCP, Cl. 5 @ $38.00/1f 10,640.00 2 Each Std. 4' diam. MH w/cstg @ $1,000.00/ea 2,000.00 20 Lin. ft. MH depth over 8' @ $80.00/If 1,600.00 4 Each Free Flow Skimmer @ $2,500.00/ea 10,000.00 690 Lin. ft. Mechanical Trench Comp. @ $1.00/1f 690.00 300 Lin. ft. Silt Fence @ $2.00/1f 600.00 1 Acre Seeding w/3" topsoil, mulch & fert. @ $1,500.00/ac 1,500.00 3,400 Sq. yd. Seeding w/wood fiber blanket @ $2.00/sy 6,800.00 200 Cu. yd. Topsoil Borrow @ $8.00/cy 1,600.00 LUMP SUM Clear & Grub @ $2,000.00/lump sum 2,000.00 LUMP SUM Street Repair @ $4,500.00/ls 4,500.00 1,000 Sq. yd. Sodding w/topsoil @ $1.80/sy 1.800.00 Subtotal $ 52,630.00 + 5% Contingencies 2.630.00 $ 55,260.00 + 30% Indirect Costs 16.580.00 TOTAL TRUNK STORM SEWER $ 71,840.00 F. STREET 200 Sin. ft. Remove concrete curb & gutter @ $5.00/1f $ 1,000.00 350 Sq. yd. Remove bituminous pavement @ $3.00/sy 1,050.00 200 Lin. ft. B618 Concrete Curb & Gutter @ $6.50/If 1,300.00 13,000 Sq. yd. Subgrade Prep @ $0.75/sy 9,750.00 1,100 Cu. yd. Subgrade Correction @ $3.00/cy 3,300.00 1,100 Cu. yd. Select Granular Borrow @ $5.00/cy 5,500.00 7,700 Ton Cl. 5, Agg. base, 100% crushed @ $8.00/ton 61,600.00 2,700 Ton 2331 Bit. base course @ $15.00/ton 40,500.00 1,020 Ton 2341 Bit wear course @ $17.00/ton 17,340.00 250 Ton Bit. material for mixture @ $125.00/ton 31,250.00 1,400 Gal. Bit. material for tack coat @ $1.50/gal. 2,100.00 5,000 Lin. Ft. Mountable curb & gutter @ $5.50/If 27,500.00 1,200 Lin. Ft. Reinforcing for Conc. curb & gutter @ $0.50/If 600.00 225 Sq. yd. Concrete Valley Gutter @ $28.00/sy 6,300.00 16 Each Structure Adjustments @ $150.00/ea 2,400.00 16 Each Storm Sewer Inlet Protection @ $100.00/ea 1,600.00 1,000 Cu. yd. Topsoil Borrow @ $8.00/cy 8,000.00 3 Acre Seed w/3" topsoil and fertilizer @ $1,500.00/acre 4.500.00 SUBTOTAL $225,590.00 +5% Contingencies 11.280.00 $236,870.00 +30% Indirect Costs 71.060.00 TOTAL STREET $307,930.00 49540.rpt ( 16^ G. TRAILWAY a.) Bituminous Trail (8' wide) 1,000 Ton Class 5 Agg. base 100% crushed @ $10.00/ton $10,000.00 2,350 Sq. Yd. Bituminous Trail (2" thick) @ $7.00/sy 16.450.00 SUBTOTAL $26,450.00 + 5% Contingencies 1.330.00 $27,780.00 + 30% Indirect Cost 8.330.00 TOTAL BITUMINOUS TRAIL $36,110.00 b.) Concrete Trail (8' wide) 1,000 Ton Class 5 Agg. base 100% crushed @ $10.00/ton $10,000.00 2,350 Sq. Yd. Concrete pavement (6" thick) @ $20.00/sy 47.000.00 SUBTOTAL $57,000.00 + 5% Contingencies 2.850.00 $59,850.00 + 30% Indirect Cost 17.960.00 TOTAL CONCRETE TRAIL $77,810.00 49540.rpt 17 APPENDIX B PRELIMINARY ASSESSMENT ROLL GARDENWOOD DRIVE STREET & UTILITY IMPROVEMENTS PROJECT NO 655 A. SANITARY SEWER Parcel Description Gardenwood Pond Outlot A $ 74,380.00 Outlot B 74,380.00 TOTAL $148,760.00 B. WATER MAIN Parcel Description Gardenwood Pond Outlot A $60,300.00 Outlot B 60.300.00 TOTAL $120,600.00 C. SERVICES Parcel Description Gardenwood Pond Outlot A $29,145.00 Outlot B 29.145.00 TOTAL $58,290.00 D. STORM SEWER (Lateral) Parcel Description Gardenwood Pond Outlot A $71,715.00 Outlot B 71.715.00 TOTAL $143,430.00 E. STREET (32' Residential Equivalent, See Next Page) Parcel Description Gardenwood Pond Outlot A $99,975.00 Outlot B 99,975.00 TOTAL $199,950.00 49540.rpt ( 118 F. TRAILWAY Concrete Trail versus Bituminous Trail Parcel Description Gardenwood Pond Outlot A $20,850.00 Outlot B 20,850.00 TOTAL $41,700.00 * * Assessed amount = Concrete Trail ($77,81u) - Bituminous Trail $(36,110). G. STREET LIGHTS Parcel Description Gardenwood Pond Outlot A $7560.00 Outlot B .560.00 TOTAL $15,120.00 49540.rpt 19 �D� GARDENWOOD DRIVE RESIDENTIAL EQUIVALENT ASSESSMENT (32' wide, 3" bituminous, 6" gravel) 1,100 SY Subgrade preparation @ $0.75/sy $ 825 920 CY Subgrade correction @ $3.00/cy 2,760 920 CY Select granular borrow @ $5.00/cy 4,600 3,890 TN Class 5 aggregate base, 100% crushed @ $8.00/tn 31,120 860 TN 2331 Bituminous base course @ $15.00/tn 12,900 860 TN 2341 Bituminous wear course @ $17.00/tn 14,620 210 TN Bituminous material for mixture @ $125/tn 26,250 1,200 GL Bituminous material for tack coat @ $1.50/gal 1,800 5,000 LF Mountable curb & gutter @ $5.50/1f 27,500 360 LF B618 Concrete curb Center Islands @ $5.50/1f 1,980 1,200 LF Reinforcing for concrete curb & gutter @ $0.50/1f 600 225 SY Concrete valley gutter @ $28.00/sy 6,300 16 EA Structure adjustment @ $150.00/ea 2,400 16 EA Storm inlet protection @ $100.00/ea 1,600 840 CY Topsoil borrow @ $8.00/cy 6,720 3 AC Seed w/3" topsoil and borrow @ $1,500/ac 4.500 $146,475 + 5% Contingency 7,335 $153,810 + 30% Indirect Costs 46.140 $199,950 49540.rpt 20 SUMMARY PRELIMINARY ASSESSMENT ROLL GARDENWOOD DRIVE STREET & UTILITY IMPROVEMENTS PROJECT NO 655 Parcel Sanitary Water Storm Trailway Street Description Sewer Main Services Sewer Street concrete vs. Lights Total (Lateral) (Lateral) bituminous Gardenwood Pond Outlot A 74,380 60,300 29,145 71,715 99,975 20,850 7,560 $363,925.00 Outlot B 74,380 60,300 29,145 71,715 99,975 20,850 7,560 363,925.00 TOTAL $148,760 $120,600 $58,290 $143,430 $199,950 $41,700 $15,120 $$727,850.00 49540.rpt 21 (n APPENDIX C MEMORANDUM TO: MAH FR: VTV RE: Outlet alternatives for Pond JP-19 in Eagan Objective: Determine the drainage rate for Pond JP-19 for outlet culvert sizes of 12"(existing), 15", and 18". Background Information: Pond JP-19 receives flow from a direct drainage area of 89 acres and a ponded drainage area of 1,194 acres. The ponded area includes flow from ponds 21, 39, and 58. The majority of ponded flow comes sfro�functions po d 1.a he stored flow or in ndond 21 is pumped to pond 19. Currently a submerged Approach: A Hydrocad model was created including pond 19. The conditions in the City of Eagan Storm Water Management Plan were duplicated, and then, alternatives were evaluated. Results: Existing Conditions The existing conditions were reproduced with reasonable accuracy. The direct drainage area produced a high water level of 884.0 and a corresponding outflow of 7.5 cfs. The ponded drainage area produced approximately 271 Acre-ft of runoff. All of this runoff was assumed to be pumped from pond 21 to pond 19. The following table lists several pumping rates and the corresponding time of pump operation. Pumping Rate (cfs) Time of pump operation (days) 7.5 18.2 6.0 22.8 5.0 27.4 4.0 34.2 3.6 38.0 3.0 45.6 Le g Even if both pumps operate at capacity, approximately 18 days are required to transfer the ponded runoff from pond 21 to pond 19. If pond 19 was at the high water level (883.0), and all inflow was stopped, it would take 11.5 days to reach the NWL. 6.0 days would be required for the last foot of storage. This slow drainage time can be attributed to the small outlet (12") and the low slope of the outlet (0.19%). 12" Outlet The slope of the 12" outlet was set at 0.19%. The upstream and downstream elevations were 874.46 and 874.02 respectively. If the pumps at pond 21 were operated at 7.5 cfs, pond 19 would operate as follows: The HWL = 884.0 Peak Discharge (cfs) = 7.5 Time until pond stabilizes = 1.4 days Stabilized Elevation = 883.0 Time the pond stays @ the stabilized elevation = 15.1 days Time until the NWL is reached = 11.9 days Total Time over NWL = 28.4 days If the pumps at pond 21 were operated at 3.6 cfs, pond 19 would operate as follows: The HWL = 882.8 Peak Discharge (cfs) = 6.8 Time until pond stabilizes = 16.9 days Stabilized Elevation = 877.3 Time the pond stays @ the stabilized elevation = 19.5 days Time until the NWL is reached = 5 + days Total Time over NWL = 40 + days 15" Outlet The slope of the 15" outlet was set at 0.19%. The proposed length was 350 ft. The upstream and downstream elevations were 874.46 and 873.80 respectively. If the pumps at pond 21 were operated at 7.5 cfs, pond 19 would operate as follows: The HWL = 883.5 Peak Discharge (cfs) = 9.4 Time until pond stabilizes = 8.2 days Stabilized Elevation = 880.5 to 881.0 Time the pond stays @ the stabilized elevation = 8.0 days Time until the NWL is reached = 9.6 days Total Time over NWL = 25.6 days C If the pumps at pond 21 were operated at 3.6 cfs, pond 19 would operate as follows: The HWL = 882.3 Peak Discharge (cfs) = 8.7 • Time until pond stabilizes = 11.7 days Stabilized Elevation = 876.3 Time the pond stays @ the stabilized elevation = 24.7 days Time until the NWL is reached = 5 + days Total Time over NWL = 40 + days 18" Outlet The slope of the 18" outlet was set at 0.19%. The proposed length was 350 ft. The upstream and downstream elevations were 874.46 and 873.80 respectively. If the pumps at pond 21 were operated at 7.5 cfs, pond 19 would operate as follows: The HWL = 882.3 Peak Discharge (cfs) = 13.6 Time until pond stabilizes = 9.4 days Stabilized Elevation = 877.5 Time the pond stays @ the stabilized elevation = 6.8 days Time until the NWL is reached = 7.6 days Total Time over NWL = 23.7 days If the pumps at pond 21 were operated at 3.6 cfs, pond 19 would operate as follows: The HWL = 881.2 Peak Discharge (cfs) = 12.6 Time until pond stabilizes = 5.8 days Stabilized Elevation = 875.75 Time the pond stays @ the stabilized elevation = 30.2 days Time until the NWL is reached = 4 + days Total Time over NWL = 40 + days Recommended: The 18" outlet is recommended. Immediately after the storm, the pond 21 pumps should be run at 3.6 cfs. After 6 days the pond will stabilize at 876.0 (1.5 feet over the NWL). Then by increasing the pumping rate to 7.5 cfs. the water level will rise for 5.4 days to 877.5 (3.0 feet over the NWL) and stay there for 7.2 days. It will then take another 8.0 days for the water level to return to the NWL. The total time over the normal water level will be 26.6 days, but it will be over 877.5 for only 2.6 days. (Note - The 2.6 days could be reduced even further if the pumps are not run at all immediately after the storm. The direct runoff to pond 19 could pass through before the pumping begins. However, the city will need to monitor the JP-21 water surface elevation if the pumps are operated manually or individually.) o �.. q t„i1G�r.. ;REENSBOR�^. PROPOSED SANITARY SEWER— i .3I..lr'�{...t.. i I C^CIss I,.•tr., i 1 7ESCOTT S CHOOt 1.D TtON i i �� t HE WOOD: S € 3a..VV1 VV j 4.%vV i 1 vVT'1V 111. f'\LJV{1{V!V 1 h•, JJ qF{ 4 f'sT9 %Jk f LT nk.,u{1{ut v Ex. B• 0VC i Wescott i ' f Rood i s ' cs--40"--- ■•■••■••Ss — -- 8' PVC - -— J 13 12 //4 5 ( i� i i �.: \/ ( / t 4 , ^ ” \� { O t V / 14 \ f ? y i , j k_ i 11 6 , Ng.3 2 „.,/, 24 t 23 f i i \jj y i 15 c { 1 D 7 �����t �0 1 F } B• PVC i Q� co i 1 `` 16 8 2 J i 1 37Ayy` �v 9 ��� \ \ 1 3 1 s I• ROFd1. 17 \` 5 4 t ; f i ` I i / \.‘ i ; 21 i 22 i �, 16 �;,��� l ; ® i� GARDEN --I.\ ,' / 19 , B 20 ��4 /moo i t' / PROPOSED SANITARY S�' �' \ /A: I „ �2D ' ,,,/f 9 PO- X19 / I \PHASE ONE __� 21 O o 10 ff 13 18 ` { 77 7\ 6 5 4 3 pJ c f 11 � � L X fL � j� 1 tz '� 17 / ', PVC 3 ,. // \\ I B i 22 % l t ft 23 1, 3 8 '\oy �/ 15 tt f O N J '- ! 10 \`s / 2a i a °c f 3 } / c —� 'f ., 25 j 7 p� s L z Big 1 11 f/ 26 5 1 t 13 \ 12 l� v„^vT js t b '� 6 ` 4 , , 4 20 / �.7 27 t 7 f ® • a1 z 14 19 't 21 23 � ' \ 1 1B •� f 22 1 •c:. 29 I ., 10 :,,,,2, ,,,,,,'''\,L \\,,.„.--'-'''-\____..-1 16 � �3 cr� � ��o 210UTLOj,� [ L? -" �. -."t 11 'IC? 17 ) I 13.B 23 - i j; 30 32 \` 20 ■ °C I 1 __, �:..'N,,,!€ ! 31 \ \ t'' C.2 1 t 'L \\ 19 1 r J '.— l \ 33 13 € 1 I / OW i� 36 i 34 G\e > 18• 35 1t 1 e 37 \ 14 HHi :: :aC3._ s \ / t i PROPYS 70 - • I - i SEINER t 421 43 i ( 15 i 16 I / S } E t ,C5 L%t5 40 41 - _ ' 27 z.--;:4'cc..; --—---—1--• •- —32.• ' •— 4•—• - ••. .. ...—..........4/017LOT B 71 k ?.: 39 k ‘2,036 1j EAGAN !T>rff SC !/�/1! tf1P11Tt/1 e 28 �\1•j\e EAGA v C1{vli czCHOO DD MO,tO,., 1116' N° SANITARY SEWER ALONG NORTHVI Ex, Fr Pvc PARK ROAD TO GARDENWOOD DRIVE 4 BY DEVELOPER. ° 150 30 Seale in feet SANITARY SEWER IMPROVEMENTS Bonestroo Rosene a • Anderlik b EAGAN, MINNESOTA FIGURE 2 in CITY PROJECT No. 655 Associates GARDENWOOD DRIVE L:\49\49540\49540F01.DWG AUGUST 1993 COMM. 495 • SUNRISE • GREENSBORO W CONNECT 8" TO Ex) 12" ' ,,,,, n 3 I _ ':',`E's -T '-O �/•O F nntT1ON Fttii,.J nVL%. 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P k1{ \` • t IL `? r1' \o° Er H NL- 878.'0 -. f €29 m ! ‘..w;s' L. d j i^ ^? lg' \ o 10 22 \ °� ,e 76 � h1i+fER ... W VI c. r` __,...------\, ROPO aiu1�� „ ^t \ ,°. 17 i ;�B 23 ...'1. SToi4ks SE W Gn \ / ,f 12 / r J . ,� te ' Lk7`E4` .`. : ' �J 36 35 i tc\e \ ` -•J/• }-- i /n. J \ 1/<\/-1N>'�'?';i`- 57 i � � N WL re-876.0- <` � 4'` \ .14 -44 "....,(-1---- / / 1 sroRM!se� w Po d E:vA:. FAH 5^ L ;0” : 411111p L �-No ;41, -if /-tee 1 o p N m > LEGEND , EitRor..osED=S'lOR.SEWER 0 200 400 • Some in feet STORM SEWER IMPROVEMENTS ja Bonestroo Rosene vit EAGAN, MINNESOTA FIGURE 4 Anderlik & CITY PROJECT No. 655 _� Associates GARDENWOOD DRIVE � ) L:\49\49540\49540F02 SEPTEMBER 1993 COMM. 4 � ... ril w.Ept . I >p rNSP,.,ORC 1 1 34....1 tii.ii.. .�Ei:.LivJ..v1F�V i ! et'ILLS Aar). i T1 tr' It7nn^li f,�1 ;^� i rt»-nna m i �itr-nn.TT SC 3�n! a nnrrenN > 1 f� `� i 1 FA".. ee•'vLJ�.nt '.. ..SLVVlVi! i 77t �./V'3 i vVi Vi./i.. ni.1Vi,iVev I ! t; i a E� ~ ■ •nnrrEni: - Road '' I -- .,t.t1,i- 1 r _ Wescott 3 -- ------------------------------------ /: i/ f N13 12 P posit), 8'5 WIDE - I V TUM�NOUS,TRAIL 4 1O 1, 0 k I / f 14 11 ALTEI�NATiR6 �, ` \ .. 3 23, ;J/1 :< ,\ I f 2 {1 ,s o 1 / CONC.iTRAip.\',\e,/ -, N„,. \ ; I ) ) ' 1 2 10 7 i t \ ! •`\, / i I \f 7 1 \_ 9 % ' i 3 f f sr f�� t A4M ROAD 17 ' ` t' 4 \ i F i f 4 J( ,� 1i ,g c;/-0/' , 7 6 \ ', 21 t' GARDEN PROF' ED 38� F—F g 20 • "- I i- WIDT < ,s I/ 1//1 9 /CON . 'V: Lb' \ PO 19 HASH ONE 7 MINOUS TRAIL o O'. �° - i1 GUTfE_ I ! i 4 A T 1 - 21,-. 0 `/ t o 11 I 13 �„ 16 • I 7 s \ s 4 3 8�, WIC I O ¢c 1 12 1 1 17 \ f CO C. TRAIL- 22 cD / / 1 a �, 1 s �� 9 g \ /�•/ :� 1�-��y C� 2 9 / ��� 3 �/ ! 15 Z � ,, 3 F ' \��i 24 • 1 4 -...„4:>,„. / - � 7 ` 2 f .— 11 1r }. /, / X.V1` 25 ( 5 O E ! 819 ..,rn n r 1 ' !• ..../ T 1 0 13 i 12 \ 26 ` 1 6 6 4 1 20 j 30 F \�' 1 5 1 t / 27 ` \ ; ,/ ® t i 14 19 / E- \//.8 23 1 21 ___ I re:- 4 11-1-1 AL i 2g /„/,'N \ / 9 2 1 \$ i 18 \ t- 2 29 / / / 10 ` \ 16 t 1 C 3 Y - 'L / \oo/ 11 / Z 1 / t p 17 1 • L'S 23 i- 30 t, \ 32 \ V s' 20 1 Lc 1 i /� _� \ ! ti 12 Y ✓ , J,f ~ e \ 19 i ; , ' 1 O 7▪ c ` 36 1 355\ �tG\e l ` 13 !'!SE$ _ t 0 N. ',•.•--..,,- -'�7< 37 , v e/ t � `E rl i Pfd 25 --1 PROP.SEEO<; WIDE`; 43 \ 15 ! 16 t 26 �' : BfTUM • S iT� a21 ----------- / / c5,�r_� °ALTERNATE 1 41 _- 27 / k il 8.';d`` ;e`O N C T oa L7.'~ 39 '38'� K �0 �` i,. t - s POPxrinN !un,1 ::C rune aDDITfn ` ,, / TT-±1:-:- '-'eto PAGAN E"t3:yF1 .:vF7vva. n,�u111vEe • , i i -- N0 \�\ i i _+-- 0 150 30C -...„„\ II Sco a in feat 1 / 1 I STREET IMPROVEMENTS n Bonestroo Rosene -- Anderiik EAGAN, MINNESOTA FIGURE 5 in Associates CITY PROJECT No. 65 5 GARDENWOOD DRIVE .f L•\49\49540\49540F01.DWG AUGUST 1993 COMM. 495 0 Agenda Information Memo October 5, 1993, City Council Meeting FINAL ASSESSMENT HEARING (CEDARGROVE - STREET RECONSTRUCTION) E. Project 617R, Final Assessment Hearing (Cedar Grove - Street Reconstruction)--On April 20, 1993, the City Council received the final assessment roll and scheduled a public hearing to be held on October 5 to present the final costs associated with the reconstruction of a streets within the Cedar Grove 3rd, 4th, 5th, 6th & 9th Additions. Enclosed on page is a summary tabulation of the final assessment rates as compared to the estimate con ained in the feasibility report presented at the public hearing held on December 8, 1992. At the April 20, 1993, Council meeting, the City Council revised the previous pending assessment roll after reviewing appraisals that were performed on 27 representative homes. Enclosed on page' is a copy of minutes from that meeting. All notices have been published in the legal newspaper and sent to all affectpcl property owners informing them of this final assessment hearing. Enclosed on page /X is a copy of an objection staff has received regarding this project. This objection should be formally acknowledged and received thereby allowing the property owner to pursue their objection through a formal appeal process if they so choose. Staff will be available to address any issues that may come up during this hearing. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment roll for Project 617R (Cedar Grove Street Reconstruction) and authorize its certification to Dakota County. VIAL ASSESSMENT HEARING PROJECT NUMBER: Proj. 617R ASSESSMENT HEARING DATE: October 5, 1993 SUBDIVISION/AREA: Cedar Grove #3,4,5,6 & 9 PUBLIC EWING DATE: December 8, 1992 Street Reconstruction ffiROVEME TS INSTALLED AND/OR ASSESSED: T.R. • Feasibility Report FINAL P.R. PIRAL P.R. ,ANITARY SEWER RATES RATES FORM SEVER RATES RATES DTrunk 0 Trunk D Laterals D Laterals D Service D Lat. Benefit/ • Trunk 1:11.4t. Benefit/ Trunk RATER STREETS ['Trunk ❑ Gravel Base $2,000.00/lot $3,573.00/lot 0Lateral,s Surfacing 1,500.00/lot 1,826.00/lot $8,112.44/parcel $9,450.00/parcel Service 0 Res . Equiv. 15.88/ff 20.24/ff D Lat . Benefit/ D Multi Equiv. Trunk C/I Equiv. DWAC O Trail $EROICES STREET LIGHTS DWater b San . Sever © Installation n/a $ 394.00/lot O Energy Charge CONTRACT * OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED 7INANCED $2,673,769.00 F.R. $1,116,901.00 F.R. 93-02 741 15 Yrs . 6.5 S $1.409.737.04 $1.297.241.11 CO!O WTS: n `P Page 8/EAGAN CITY COUNCIL MINUTES April 20, 1993 PROJECT 617R, REVISE PENDING ASSESSMENT ROLL Mayor Egan introduced this item as a revision to the pending assessment roll for Project 617R (Cedar Grove Street Reconstruction). After providing a brief background,City Administrator Hedges commented that the City Council is very sensitive to this reconstruction project and had requested a detailed extensive appraisal process to determine the increase in property value resulting horn this project. Public Works Director Colbert continued that 27 homes were appraised. Where no concrete curb and gutter presently exist, the increase in property value ranged from S2.1,000 per 1M, Lots where curb and gutter exist show an increase from S1,500- 2,500 per lot. After evaluating the appraisals, the assessment value for lots without curb and gutter is recommended to be $2,000 and the assessment for lots with curb and gutter recommended to be $1,500. Mayor Egan commented that the City Council had indicated they would review the assessments based on the appraised value of properties. Although there is a significant reduction in assessments to the property owners there is an increase to approximately 55% for the City. Fortunately, Mayor Egan continued, the bids came in lower than expected. Resident from 3943 Mica Trail expressed his disencha'itment with obtaining information regarding pending assessments. He noted that he recently sold his home, called the City and County to see if there were any pending assessments on his property. In both cases he was told that there were no pending assessments. This resident wanted to pay the assessments to the City so that they would be taken care of before the sale. City Attorney Sheldon clarified that there is a pending assessment but assessments cannot be adopted until a public hearing is held, which has not occurred to date. Mayor Egan wrsn't dear why the City was unable to identify pending assessments for this resident. Director Colbert explained that staff will investigate this issue and get back to the resident. Dean Johnson, 2107 Shale Lane asked if his concrete driveway would be replaced if the road reconstruction necessitated its removal. Director Colbert explained that if a portion of the driveway needs to he removed it will be replaced with the same material. Awada moved, Hunter seconded,a motion to revise the pending assessment roll for Project 617R (Cedar Grope Street Reconstruction) to reflect the appraised value of benefit for single family equivalent properties. Ae: 5 Nay: 0 PROJECT 617R, RECEIVE FINAL A..S SESSMENT ROLL Mayor Egan introduced this item as the receipt of the final assessment roll for Project 6I7R and scheduling a public hearing for the Cedar Grove Street Reconstruction. After providing background on this item, City Administrator Hedges explained that once final assessments have been levied by the City Council, property owners will have 30 days to pay that amount without interest. The unpaid balance is then certified to Dakota County and spread over a period of 15 years with the first payment included in the tax statement payable in May of 1994. The first payment will include interest on any unpaid balance from the date of the final assessment hearing through and including 1994. Councilmember Hunter asked if there would be any benefit in setting the final aceessment roll now to obtain better interest rates. Director of Finance VanOverbeke explained that the rates are tied to bonds; the estimated interest rate of 6.5% would probably not change significantly from now until fall. Director VanOverbeke did request that the City act as the escrow agent for property owners who wish to sell their property and need to hold the assessments in escrow. Other financial institutions typically ask that 2-21/2 times the amount of the assessment be held in escrow. After further discussion,Wachter moved,Hunter seconded,a motion to receive the final assessment roll for Project 617R (Cedar Grove Street Reconstruction), schedule a final assessment hearing to he held on October 5,1 993, and that the City of Eagan act as escrow agent for the prepayment of assessments. Aye: 5 Nay: 0 'qr v�, 3 0. j �J d�' .\ K.Kuntz 2133 Shale Ln. Eagan,MN 55122 September 27, 1993 E.J.VanOverbeke City of Eagan 3830 Pilot Knob Rd. Eagan,MN 55122 Dear Mr.VanOverbeke, As stated in the assessment notification dated 09/13/93,I am objecting to the proposed 2000.00 assessment. I do not feel that my property value has increased by 2000.00.Also,I question the basis for the assessment amount.Unfortunately,since the city of Eagan has chosen to keep that information from the public,I have not been able to evaluate the matter.I feel very uncomfortable with the process the city is conducting,as keeping key information secret does not indicate an open,honest process. Also,I believe that this assessment policy is regressive,unlike all other tax policies in the state.For a$70,000 home to pay the same cost as a$115,000 is profoundly unfair-sort of like saying that everyone pays$4000 a year in state taxes,regardless of their income. Please contact me with any questions.My address is listed above,and my day phone is(612)946-3329.I would like to speak at the Meeting on 10/05/93.Is there a way I can do that earlier in the evening? Thank you for your assistance. SK.Kunt Agenda Information Memo October 5, 1993, City Council Meeting FINAL ASSESSMENT HEARING (LAKEVIEW TRAILS ADDN & DODD ROAD) F. Project 635, Final Assessment Hearing (Lakeview Trails Addition & Dodd Road - Streets & Utilities)--On September 7, the City Council received the final assessment roll for the above-referenced public improvement and scheduled a final assessment hearing for 4 October 5. Enclosed on page U is a summary tabulation of the final assessment rates as compared to those estimated in the feasibility report presented at the public hearing held on August 4, 1992. All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. While this project primarily provided for the installation of streets and utilities to service the Lakeview Trail Addition as petitioned by the developer, it also included the installation of a trunk water main along Dodd Road south of Cliff Road. At the time of the public hearing, the existing property owners objected to the improvement and the estimated costs. As a result of those objections, the City Council agreed to defer 50% of the assessments for the Dodd Road water main until time of connection subject to the property owners executing a recordable agreement to that effect. As a result of follow-up meetings by the City Attorney's Office, the property owners contended that the City Council had agreed to cut the proposed assessment in half and then defer 50%until time of connection. This issue of confusion was then brought back to the City Council for clarification at their meet' on October 8, 1992. A copy of the minutes from that meeting, enclosed on page clarified the issue that the assessment was not to be reduced before applying the 0% deferral subject to the related agreements. As of September 30, the City Attorney's Office has indicated that no property owner has entered into such an agreement. Subsequently, the assessment roll is being presented as originally proposed. On September 29, a neighborhood meeting was held with interested ro erty owners to review the proposed assessments. Enclosed on pages_53a.through (7 is a summary memo of that meeting. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the final assessment roll for Project 635 (Lakeview Trails Addition & Dodd Road - Streets & Utilities) and authorize its certification to Dakota County. VIRAL ASSESSMENT SEABTNC PROJECT EMBER: - PROJECT 635 ASSESSMENT NEARING DATE: OCTOBER 5, 1993 SUBDIVISION/AREA: LAKEVIEW TRAIL ADDITION PUBLIC SEARING DATE: AUGUST 4. 1992 ZMEEOVT ZttTS INSTALLED AND/OR ASSESSED: . F.R. Feasibility Report VIRAL P.R. FIRAL F.R. EANITANT SEVER RATES RATES 'TORS SEVER RATES RATES ❑Trunk D Trunk N/A 51,202/Lot ❑ Laterals © Laterals $1,397/Lot $1,520/Lot [' Service D Lat. Benefit/ Trunk [' Lat. Benefit/ $2,236.33/Lot $3,011/Lot Trunk WATER STREETS ❑Trunk ❑ Gravel Base • ['Laterals 1..E_7f nt $1 QRQ/In+ El Surfacing $3.304.77/Lot $3.045/Lot ❑ Service ❑ Res. Equiv. L] Lat . Benefit/ $ 12.00/F.F, $ 11.92/FF ❑ Multi Equiv. Trunk ❑ C/I Equiv. ❑WAC 0 Trail $EROICES STREET LIGHTS [' Water & San. $1,455.75/Lot $1,173/Lot Sewer. ® Installation _0- $165/Lot [' Energy Charge CONTRACT * OF INTEREST AMOUNT CITY NO. PARCELS TERMS RATE ASSESSED FINANCED $396,374.64 4.135,272.16 92-11 46 15 Yrs . 6.5 • $427,595.00 F.R. $126.225.00 F.R. COMMENTS: • • Amended 9/21/93 • Page 6/EAGAN CITY COUNCIL MINUTES October 8, 1992 Director of Public Works Colbert provided a brief history of this request and the City's policy regar.'. installati•. of Children at Play signs. Mr. Colbert explained that if a request does not meet the criteria f. sign installation, •, petition is then forwarded to the City Council for their review. Mark Selb 4672 Fairway Hills Drive, emphasized the increased traffic on Fairway Drive. Mr. Selby said the neighbo .00d's original thought was that Children at Play signs would be th ost appropriate; however, signs directing •: k traffic away from the neighborhood may also alleviate the • oblem. Councilmember McCr - ed Director of Public Works Colbert what • • were for installing Children at Play signs. Mr. Colbe Al City policy has been to install signs . ever children are not expected and to make drivers aware of unus - •nditions. Mr. Colbert noted that . use there are children in every neighborhood,signs would have to be pos •• on every street. Such an . bundence of signs would negate their benefit. Mark Hager,4648 Fairway Hills Drive,sai• •.t beta - Fairway Hills Drive runs straight for about four blocks without interruption, it provides an oppportuni o • 'vets to pick up speed. He asked that the City be proactive in addre sing this problem instead of being r 've. Director of Public Works Colbert repo f that the Poll— •epartment had performed a traffic sampling and their study had shown that approximatel • o-thrds of drivers e over the speed limit and traffic increased significantly when there were activities '• I.a park. After additional discussi.. the Council noted that because there no sidewalks on Fairway Hills Drive and because it is being : d as a major entrance to George Ohman Park,' exception could be made to policy regarding Watch for ' •' dren signs. City Administrator Hedges said the s 11,,stion would also be made to the Eagan Athletic • . ociation that parents not use this entrance on game days. \ McCrea .•owed, Awada seconded, a motion to approve the petition for Watch for' 'l.' dren signs on Fairway Hills '•-•rive at both its intersections with St.Andrews Boulevard. ayor Egan said he believed the warrants for this signage were present;however,if in the fu . there are equests that were found not to be within the City's warrants,the City may consider installing the '14. 'th e benefitting parties paying the costs. -ye: • -ay OLD EVSINEM ASSESSMENT RATE AGREEMENT/LAKEVIEW TRAILS ADDITION Mayor Egan introduced this item as Project 635,Assessment Rate Agreement,Lakeview Trails Addition -Streets & Utilities. Assistant City Attorney Annette Margarit said the City Attorney's office had met with the affected property owners in an attempt to negotiate an agreement regarding the assessments for Project 635. She said that after meeting, it appears there is a difference of opinion as to Council's direction. Staff's understanding is that the Council expected the assessments to be paid in full,with half paid now and half paid at the time of connection to the system. She said the homeowners, however, expect to pay only half of the assessments,with one-fourth now, and the other fourth at the time of connection. The Council agreed that while there was sympathy for the property owners' situation, they had not agreed to a 50%reduction in the amount of the assessments. City Attorney Margarit stated that she would take this information back to the property owners,and if it was not acceptable,the residents had the right to appeal. Director of Public Works Colbert noted that if agreement is not reached,no further action need be taken until the final assessment hearing. —city of eagan MEMO TO: FILE FROM: MIKE FOERTSCH, ASSISTANT CITY ENGINEER DATE: OCTOBER 1, 1993 SUBJECT: CITY PROJECT 635, LAKEVIEW TRAIL ADDN STREETS, UTILITIES & STREETLIGHTS & DODD ROAD WATERMAIN NEIGHBORHOOD MEETING At 6:00 p.m., Wednesday, September 29, 1993, City staff invited the residents associated with the above-referenced project to the Eagan Municipal Center for a neighborhood meeting to explain the proposed assessments associated with the project. The meeting was conducted by Mike Foertsch. Attached is a listing of those neighbors who attended the meeting. Staff attempted to go through the merits of the project and explain the rationale behind the proposed watermain assessment associated with the trunk watermain installation along Dodd Road, but the residents at the meeting stated they already knew enough about the project and were not interested in any of the details associated with calculating the assessment amount, the interest rate for the assessment, or the terms of the assessment. The residents submitted a petition to Mayor Egan and the Councilmembers, which is attached, which basically stated that they were objecting to any assessment associated with the watermain installation along Dodd Road. You will note from the attachment there are five reasons for the residents' objection to the watermain assessment. Also attached for reference is a sketch showing the location of the objectioners on the petition. The residents continued to express concern with the City's unwillingness to agree with the property owners' position that the watermain along Dodd Road was of no benefit to their adjacent properties. Staff went on to explain that in the fall of 1992, the City Attorney's Office along with representatives of the Engineering Department met with the residents and proposed a compromise to the proposed assessment amount. The proposal consisted of the property owners agreeing to have half of the watermain assessment levied at this point with one-half of the connection charge at a future date being waived by the City, when the parcel is developed, or a connection is made to the City's watermain system. This proposal was not acceptable to the residents along Dodd Road as a compromise being presented by the City and, henceforth, resulted in the petitions from the residents objecting to the assessment amount. sd-- Page 2 The property owner adjacent to Cliff Road (Wierke Trenching & Excavating) continues to state his objection to the watermain assessment due to the fact that the parcels paid for utility service from Cliff Road. The final assessment roll was composed in accordance with the current Special Assessment Policy which allows for a 150' corner lot credit for the levying of utility assessments for property situated on corner lots. Another property owner stated that within the last 6-8 weeks they had their property appraised for refinancing and, as a result of the appraisal, the appraiser hired by the property owner stated that "watermain installation in and of itself does not constitute a benefit to the adjacent properties. If sewer and water both would have been installed at the same time, then the property would have realized some benefit for that installation". The neighborhood meeting adjourned at approximately 7:00 p.m. • ,F-- ' Assistant City Engineer MPF/jj Attachment: Attendance Listing Petition Sketch NEIGHBORHOOD MEETING LAKEVIEW TRAIL ADDITION STREETS, UTILITIES & STREETLIGHTS WEDNESDAY, SEPTEMBER 29, 1993 NAME ADDRESS 1. ( / 1 - 4716qr Dada. 124 . Eat .k 2 t Cfrdee fa- 9_, 3. `' - d / -II PI .GSGA4ett/ 6. I I; ..... Y&Ds t & i 7 • 474 75./6"-le 4 I If0r, IJIW; Amp . -demo ifiete k 9 . 10. 11. 12 . 13. 14 . 15. 16. 17. 18. 19. 20. 23.. 22 . TO : MAYOR THOMAS EGAN AND COUNCIL M'EMBERS FROM : PROPERTY OWNERS AFFECTED BY WATER MAIN ASSESSMENT PROJECT 10P635 RE : OBJECTION TO WATER TRUNK ASSESSMENT PROJECT 10P635 SEPTEMBER 23 , 1993 AT THE AUGUST 4 ,1992 , COUNCIL MEETING , THE OBJECTING PROPERTY OWNERS PRESENTED A PETITION OBJECTING TO THE WATER TRUNK ASSESSMENT . THE BASIS OF THE PROPERTY OWNERS OBJECTIONS CONSISTED OF : L. THE PROPERTY OWNERS DID NOT PETITION FOR THE IMPROVEMENT; 2. THERE ARE NO EXISTING HEALTH PROBLEMS RELATED TO A CONTAMINATED DRINKING WATER SUPPLY SYSTEM ON THE PROPERTY OWNED BY THE OBJECTORS ; 3. THE PROBABILITY OF THE DEVELOPMENT OF THE LAND OWNED BY THE OBJECTORS IS HIGHLY UNLIKELY IN THE FORESEEABLE FUTURE; 4. THE ONLY REASON FOR EXTENDING THE WATER MAIN ON DODD ROAD IS FOR THE PURPOSE OF SERVING A SPECIAL INTEREST WHICH IS THE DEVELOPERS OF LAKEVIEW TRAIL ADDITION ; AND-- 5. THE PHYSICAL LOCATION OF A WATER MAIN ON DODD ROAD DOES NOT INCREASE THE MARKET VALUE OF THE OBJECTORS ' PROPERTY. . WE CONTINUE OUR OBJECTION TO THE PROPOSED WATER TRUNK ASSESSMENT AGAINST OUR INDIVIDUAL PARCELS . Property I.D. Name and Addresss 050-25 Dale F. & Dorothy A. Tessmer 4560 dd Road, Eagan, MN 55123 Pat_ ‘ __,..awro-:*-1..., .9- 5-.-9, -et, _ ./ �- - ,, - Sf� 030-26 Stuart& Mary Jane Weierke 4675 Dodd Road, Eagan, MN 55123 t -.2 ) - 9 ) i -.de 9-,2?-73 012-28 Richard J. & Ethel Buchan 4695 Dodd Road, Eagan, MN 55123 i ..I - i& > ',v 9% 7b 410Py -Co Page 2 of 2 Project 10P635 Property I.D. Name and Addresss 028-25 Weierke Trenching & Excavating 660 Cliff Road, Eagan, MN 55123 4-7 Vt.(-srjs4 as,• • 027-25 Ronald D. & Patricia J. Johnson 4625 Dodd Road, Eagan, MN 55123 6LJ T 4trtu.Acento - 93 030-25 Weierke Trenching & Excavating Co. 660 Cliff Road, Eagan, MN 55123 �?. z✓ � . ? - .27 - ?3 010-26 William J. & Janet Kuhlmeyer 4635 Dodd Road, E gan, MN 55123 c2-�9-3 040-25 Day.• . & Sondra Forsman • od odd,-Ea , MN 1/ dff_401_1,K4A0, At A/. / A.: .04 --astt 020-26 Ronald L. & Donna M. Rosa 4665 d Road, Eagan, MN 55123 d14/4646t1 c '7- 9,3 6a->1-6P-la ,Z £ _ 9-�2- 93 011-28 Robert J. & Diane Hawkins 4711 '.•d Road, Ea gan, MN 55123 fia, _ — _ f, -`t3 PETITIONER LOCATIONS G �*-- —i—mss—•■∎y - ---- 150':iCORNE ..:::::y� :::411:5Q':::CORNER c " '�� , 10T.::CliebiT:::::::::•:;: :itat.:::CREDR i .∎e�;.--` • ` ' i::::02$ '2' :; 4::::: 1 c. ? - r. is:_—�_ :•:•:•:•:::....:......:.:....:::::::......:::::.b..�5':::`' „ s:.- I _ /„ . i �\ ••Lafe ._ c • : . I.•• r_ • •.•. c: -�1?Assessreei I :fl20:�:42E :: : 1 c ,.—.0.30.--i r". CO ::::*11.'s:::::::::::::::::::::::::: a `/■ r r i r .432.`: 8:..' �' ' -./I ' — . t `--' , ry 1,, ' i::,•'��a,'1.. Li .` , , ,,_,....„ , / ..: ,...,:? ...,...„ , c)..,::_,, , , _ . , , , . , _ _._____ _._.........._____, , , , , _,,,o. , , ,, ..;,,:,......_.:: : , . , ....„._ . , , . 1r,... ..,....1 07.i --, i i 1 i C./I—TT •-•/ --.....1 6— --,k_.( I NI ,C.1•• k , ... .;..—......— 4 1-4E c.) 4) j t„„f•:.=.=,----P'e ———7—'7"—"+...........,......■...... :um .... ■••• i �► \ N CAROL ST � o loo .05o • lrm • tit Lakeview Trail Addition 4_ j Bonestroo Rosene Proposed Water Main Assessment FIGURE 4 Associ k s Associates Project No. 635 Eagan, Minnesota EnglnMrs t Architects SL Pita•Yllwavkr 49526F04.DwG 25 JUNE 1992 COtI4U. 49526 9,11 R� \\*,441 4 t 11/ Z)Ozp 2 f q.7 ' (15 I 1393 / d ray 7{f / , . - �� ,. p;?e, z404<i4Z7e e+7 P/LcS G 31 ssmt c.0i(•2 �- - - 0310 OD ;.> "./dezec v/;- a ...cZ ,'��✓ �l'v lc,�— • Gt # 7: u_ /knit-C/''2�[.Ci/-- l (77 / _r o -,A i;dc / — 3 00- 03a-mss free-c_, 0') /64,_ 6( , • . -4‘'` - of 77(-%--0 (;-9 .Yza,e4;-714 - %?4,, �?��.� w(� ),azd7%-e /ez,;t. az � - Z aAe „ //'‘ � )a-z30.0. ,2/ /4 - .„,a_e_z" • (2"r .607 i ` .��• � .c‘J wee. - -c— 1 reef P- 7-44. -:'11 -2e - ,141-f7 c2ck .?;62- 0/1-ec. 074-e- �,C�ii•.�. ...fr ■ a /VL " 72Zerle;"7 -e-;--- €4/P `J � R ' � I 4 695 Logic woad Eagan, Minnesota 55123 October 14, 1992 Mayor Thomas Egan 2969 Inland P . Eagan, i:inneso:- 55122 Deer 'E'-- This letter IF '';; v77 of r j r e''ling to you for concern, leadership, and, perhaps, inter- vention on CU.' behalf in regerd to paying for the water nain installation on Dodd Po .-- or project "��5. I'_ sure you renenber the subject brought up at the council meeting of Eu 'st 11. -_t th_t time ;'cu said, "Since It is a half million collar project, we shouldn't 'J ste ti e Cr_ =--C a.bou v i,_5,v✓✓.SD--_ Con't t'__u' they should pay en 't ing; =-ls0 _ t h.:t t etin- 1.7-s a ,_nste` th-t d : t cut - 1 '_t -v_-- _� ,v ., �_ v O'u7' a.se SE'_,&_'_� be cliv in half -t0 p?y 2 of that now and the other j sf the when (or if) we hook up. '_either of those comments ended u' in the _s the video tcre cf the meeting av°ilEble for our use? _ one of the :add :o°(_ ;code involved': !?'ve complained about the development coming in-- LO _°tter the: re_i1--- feel about it--and the developer did not care where the water rain ca e into his property; however the Council and engineering department in their "infin__te w_£_o:.," ----re decided at we need F..rr1 what is "good for us." Proposals they are making -- in spite of the i t-=t we did not ask for an have no need for this water r%in-- _ re for us �J p;; full amounts of the assessment. 2 e sane footage we must pair will also be paid b: the devel cj e_^, n d his ' cunt services ;a (or =ore) houses. Ours is 07: We (2 retired and on _. fine_ incorJe. We do not want to be forced out of our Rio_: of n _:l 2: years. ..e =E-v2 paid =:G`. tExes here. We have haired elect Officials we thc,), ' � . .:j _rctect our interests. Heir us t- g- ;solos:l we will ALL E:7717 =GET r_3C77--or let the developer psy-- °r this _ -- _-„ will becc__ a big heed ache for everyone.. Si erely, Mrs. Ethel M. Buchan • REc EWE D AUG 4695 Dodd Road 0 1992 Eagan, Minnesota 55123 August 5, 1992 To: MAYOR THOMAS EGA? PATRICIA A WDA CITY ADMINISTRATOR THOMAS HEDGES PAMELA McCRr.A PUJ3I,IC WOMB DIRECTOR THOMAS A. COURT TIM PAWLE TTY FROM: RICHARD BUCHAN THEODORE WACHTHR SUBJECT: DODD ROAD WATER MAIN ASSESSMENT; Project 635 Council Members My thanks to each of you for your consideration and patience shown at the August 4th, '92 meeting. I was disappointed that the issue was not finalized at the meeting; however I do understand the complexity of the issue and am optimistic that a satisfactory solution will be forthcoming shortly. I would like to elaborate on one subject brought up, and that was to determine what the water main installation would have on the value of property on an individual basis. This approach was dropped because of the costs of professional appraisers and the time involved. To pursue this approach, I decided to consider myself as a stand-in for an appraiser and use our own property for an example. TEE TT AS-IS VALUE Our present home has 1620 square feet, is a 23 year old rambler, oriented so that the 3-season porch, living room picture window, and two bedroom picture windows face due east. Until now, we had a panoramic view of field and meadows c1eer to the horizon, with a portion of Fitz Lake in the foreground. With the development, this picture view will be replaced by 35 homes, roads, cars, traffic noise, etc. The point is, in may judgement, the value of the home, because of the development, dropped to $135,000.00. This value will be used in the economic evaluation which follows. ZEE DEVELOPMENT COST 1. Water main assessment 2,000 2. Sewer assessment (a must for development)176' 3,500 3. 300' lateral sewer to serve 3 homes 4. 300' 9,000 lateral water line for 3 homes 6,000 5. Engineering and surveying costs 2,000 6. 300' blacktop road 20' wide 7,000 7. Loss of 200' of landscaping including 10-30' NC spruce trees (included in depreciation of present home due to road development) 8. Capping 164'-5" well 1,000 9. Filling septic tank, dry well and resodding 600 10. Connecting lateral water main to present home 500 11. Connecting sewer line from lateral to home 1,200 12. Cost of tearing down present 20'228' shed, and building new, smeller shed to fit on the smaller lot the present home will be on 2.000 Total costs 34,800 Our home, now, would be on the center lot, sandwiched between two new houses, no view, no garden, 200 feet of landscaping lost to the road on south edge; just another old house, no longer an estate to enjoy and be proud of, and less than acre compared to Project 635--page 2 the previous 1.4 acres. A good realtor, considering the competition from the new homes across the road, our home's style and age, would probably sell it for $100,000. DE9ELOPMt'YTT REVENUE 1. Considering the price of the Lakeview lots, $23,500 and up, I would consider a price of $30,000 each for the two lots not too unreasonable, or $60,000 less sales commission of 10%--$54,000. 2. The present home on small lot $100,000, less 6% commission--96,000 Total receipts: $150,000 Development costs 34,800 Net receipts 116,000 TEE RECAP 1. Sale of home as-is on 1.4 acres, $135,000 less 6% sales commission 126,900 2. Net receipts from sale of home plus 2 lots 116,000 joss 11,900 In my opinion this is a tradgedy. Loss of $11,800 and destroying an estate that can and wi . �. � 7reciate with time regardless of street improvements. In my day, this will'never hart=_ . Use a professional, change the figures that seem to be out of line, but first I suggest you drive out, take a lunch hour, and look for yourself. At the same time you might look at the other parcels involved. In real estate, past history can best serve as a guide in appraising. With this in mind, a research shows a small development that has now been completed which I will use as an illustration. uituation TEE PLACE 2i acres on the norti westcorner of Pilot Knob and Skyline Drive. This was developed by John O'Toole, and an interview with him is included with his permission. "John, is your development now complete and how many lots were platted?" John: "The 22 acres was split into 9 lots, all sold and done with." "John, how did you make out financially?" John: "fl ! I lost $44,000:" "You did??? Can I quote you to the Eagan mayor and council in my letter?" John: "You sure :::: can:" TO CONCLUDE These two examples, I believe, prove the impossibility of splitting small lots for profit. And, as previously shown, the water main going by will, not add nothing to the property worth. Others involved each have their own parcels to consider, but, in my opinion, all face problems similar to ours. In cases where they may have 5 acre par- cels feaseable to plat, they bo,IE,ht the 5 acres to maintain horses, a yard for a riding ring, and a place for kids to play and ride in. I cannot envision a situation that could cause them to plat and develop for the small profit that might result,-if any profit at a; FINALLY In my judgement, reinforced by the two above examples, as requested in option 1.2 in the letter, the landowners should not be assessed: Let the ones benefitting pay-- ie--Manor Lake, Lakeview Trail, and the other 4700 homes referred to at, the meeting pick up the cost. Thank you for your attention. Sincerely, Ri hard J. chap Copies: Dodd Road Owners involved in Project 635 Cr ) - 4 _ 1 =L • Original --Original Original y-c July 18, 1992 TO: MAYOR THOMAS EGAN City of Eagan PATRICIA AWADA PAMELA McCREA TIM PAWLENTY THEODORE WACHTER Council Members THOMAS HEDGES City Administrator FROM: PROPERTY OWNERS AFFECTED BY WATER MAIN PROJECT 635 (Signatures attached) RE: PROPERTY OWNERS WATER MAIN ASSESSMENT DODD ROAD PROJECT 635 1.0 The property owners affected by the subject water main project recognize the benefits to be gained by running the 8" water main as described in the project to complete a loop through the Manor Lake and Lakeview Trail Addition projects; however, the property owners assessed for this project can see no benefits to be gained by installing this 8" water main as described in the engineering report in project 635. For this reason the property owners affected are requesting that the City of Eagan Council take either of two courses of action -- as follows: 1) Reject the water main project in its entirety or; 2) Amend the project to relieve the subject property owners of all financial support, and transfer the$35,135 assessment to the property owners to the owners who will benefit from the project, i.e., Manor Lake and Lakeview Trail Additions. Furthermore, the City of Eagan, must guarantee that the blacktop surface of Dodd Road must be repaired to its condition as it was before the damage had occurred from the construction trucks traveling Dodd Road to both Lakeview and Manor Lake,projects and what might result from the installation of the 8" water main along the 2,290 front feet of Dodd Road. 2.0 The reasons for requesting this course of action from the City Council are as follows: t~� 2.1 In signing this letter, the property owners state and certify that in no manner or way did they make an indication that might be construed or taken as a request for City of Eagan water service. (! 7 • Original Original Project 635: ()dellal Page 2 2.2 By signing this letter, the affected property owner declares and certifies that they have no need, nor can see any reason for connecting to this subject 8" main in the foreseeable future. 2.3 The financial burden resulting from adding the assessment to the already high tax structure would be difficult to bear. Using the figures on page 23, Appendix B, and using 8% simple interest, the average property owner would have $429 added to his taxes for the first year. The worst case (parcel 50-25) would have $900 added the first year to his taxes — all this with no resultant benefits, plus putting up with the construction traffic, noise, people and equipment involved in working on the two developments. 2.4 WELL FAILURE - always a possibility; however, even the worse use failure requiring a re-do -- the cost of the re-do plus the cost of capping the well would probably be less than that of connecting to the new main. Furthermore -- no water bills or added taxes to pay. 2.5 BLACKTOP SURVIVAL: Can the 2" surface paid for by subject landowners survive the added load of the construction vehicles and pre- mix concrete trucks and the heavy equipment loads placed on it by laying the 8" main? A map displayed during the July 16th meeting showed Dodd Road as the construction entrance. Added to this is the high probability that peak construction could occur during the spring thaw when this type of road is usually limited to a 4 ton per axle limit. IN CONCLUSION: We, the property owners who have signed this document, hereby certify that we have had in our possession a copy of this document at least three (3) days before signing. We further certify that we have carefully studied it and are in total agreement with all parts of the document including the request to the City Council of Eagan to either deny the project or modify it as specified in paragraph one (1). FINALLY, we as a group thank the Mayor and Council for their attention and cooperation. We thank the City of Eagan Engineering staff for their cooperation and conducting the informal meeting of July 16, 1992 at the City Hall where this project was reviewed in detail. Ode l Oiler=I final. aoperth I.D. Name and Addresss 050-25 Dale F. & Dorothy A. Tessmer 45600DDodd Road, Eagan, MN 55123 4 . 741-71. 030-26 Stuart & Mary Jane Weierke 4675 Dodd Road, Eagan, MN 55123 ..4zi4 .J- A' ' 012-28 Richard J. & Ethel Buchan 4695 Dodd Road, Eagan, MN 55123 CP.. . 7/3VWs . 1/34i 011-28 Robert J. & Diane Hawkins 4711 Dodd Road, Eagan, MN 55123 4t. 9 3 Tr c,`cct E : Ptge 7 iC1 iC'_r: t_e re 'neat to the City Council of Ze an to either dente: w:e r‘y ojec t or =v �f�- it :.E sDe:iffed :'i �c'.'-':gay,1 one (1). Nc as a g o41 the !'af-y or Fes..�.. vow.cfl for their attention ratf NC.' _�a1 F►�' coops- b_on. t:.anh the City of Eag= EmEineerinE staff for their cooper=-Von and co c:ctinz the _.formal neeting of J 16, 1992 at the. Cit7 11 where this � f project was reviews! in detail. ` • • cA Original Original SIGNATURE LIST OF PROPERTY OWNERS AFFECTED BY WATER MAIN PROJECT 635 Property I.D. Name and Addresss 028-25 Weierke Trenching & Excavating 660 Cliff Road, Eagan, MN 55123 027-25 Ronald D. & Patricia J. Johnson 4625 Dodd Road, Eagan, MN 55123 �r►�..-1. 7-.78.92_ 4, Di 44 t) 7•at-9a. 030-25 Weierke Trenching & Excavating Co. 660 Cliff Road, Eagan, MN 55123 d 010-26 William J. & Janet Kuhlmeyer 4635 Dodd Road, agan, MN 55123 ii I 742 50 4 • 7 ty 040-25 David T. & Sondra Forsman 4640 Dodd Road, Eagan, MN (see attached) 020-26 Ronald L. & Donna M. Rosa 4665 Dodd Road, Eagan, MN 55123 ,47,-7,4 e r ci Agenda Information Memo October 5, 1993 City Council Meeting MX BUSINESS VARIANCE/NORWEST 1ST ADDITION A. Variance, Douglas P. Watschke, of 5' to the 5' parking and drive aisle setback requirement on Lot 1, Block 1, Norwest 1st Addition, located in the SW 1/4 of Section 10—This application for a 5' Variance to the five yard side setback for a drive aisle has been received of Douglas Watschke on behalf of Norwest Bank. The variance was first heard by the City Council at its meeting of September 21, 1993. At that meeting, the adjacent property owner, Mr. Gene Happe, expressed his concerns with the proposed variance as it would impact the landscaping requirements on his proposed medical clinic. Mr. Happe's clinic proposal was considered by the Advisory Planning Commission at its meeting of September 28, 1993 and the Commission recommended approval by the City Council. The Advisory Planning Commission was apprised of the variance request by Norwest Bank. The Commission took no formal action regarding the variance, but several members did comment that the variance seemed to be related to a problem created by Norwest Bank and had little to do with the new proposed clinic. At the Commission meeting, Mr. Happe offered to shorten his parking spaces to 18' adjacent to the Norwest Bank area in order to provide additional depth on his own property for landscaping to compensate for that setback reduction on the bank's property. The Commission did not support this revision to Mr. Happe's site plan for the clinic. There were no changes to the site plan for the clinic recommended by the Commission that would eliminate the need for a variance for the bank in order to carry out its proposed driveway remodeling. For additional information with respect to this application, please refer to the Co mi9unity Development Department's staff report enclosed on pages/ 0 0 through /c'T . City Code requires that a hardship unique to the property be demonstrated to quality for a variance to minimum City Code requirements. The applicant has indicated that the overall configuration of the roadway pattern in the area and the restricted access onto the County road constitutes the hardship that is unique to this property. The applicant has also indicated to staff a willingness to reduce the variance request from 5' to 4' providing a 1' setback. This would result in a 9' passing lane. In most parking drive aisles, the City guidelines calls for a 12' width. Agenda Information Memo October 5, 1993 City Council Meeting ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a variance of 5' to the 5' drive aisle setback for Douglas Watschke for Lot 1, Block 1, Norwest 1st Addition, as presented. SUBJECT: VARIANCE APPLICANT: DOUGLAS WATSCHKE LOCATION: SW QUARTER SECTION 10 EXISTING ZONING: PLANNED DEVELOPMENNT•LI IITED BUSINESS (PD-LB) DATE OF PUBLIC HEARING: SEPTEMBER 21, 1993 DATE OF REPORT: SEPTEMBER 14, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a 5'Variance to the required 5' side yard setback for parking/drive aisle on Lot 1, Block 1, Norwest 1st Addition, located at the northeast corner of Pilot Knob and Yankee Doodle Roads. EXISTING CONDITIONS: The existing Norwest Bank drive-up is designed to accommodate seven drive-up lanes, five of which are currently active. The northernmost lane is presently located 10' from the property line. Staff noted a trash dumpster stored in the eastern portion of the drive-up area which must be removed. COMMENTS: According to the applicant, the bank has an immediate need to install an automatic teller machine (ATM) on the last island (seventh lane). Also, the bank anticipates a future need to install another drive-up station for the sixth lane. The bank currently has a 24-hour ATM in the building foyer. There is enough space to activate both lanes without any physical site modification,however the proposed ATM lane currently operates as a bypass lane. The applicant believes the hardship for the Variance is that the additional ATM in the drive-thru area will eliminate any bypass lane. The bank prefers a bypass lane; the City Code does not require one. The City requires a minimum 5' parking/drive aisle setback from interior lot lines which provides a minimum green area for landscaping, snow storage, etc. of 10' between neighboring uses. As proposed, the new bypass lane will have a zero setback and construction of this lane will require the bank to encroach temporarily on private property. Norwest Bank must obtain a temporary construction right-of-entry easement from EPP Properties to expand the drive. A Preliminary Plat application is being presented to the Advisory Planning Commission on September 28 that proposes parking set back the required 5' from this property line which will result in a 5' green space that parked cars will overhang to approximately 3' from the bank's new curb line. If approved, this Variance shall be subject to the following: 1. The applicant shall obtain a temporary construction right-of-entry easement from EPP Properties. 2. Any additional signage associated with the expanded use will require a sign permit and be subject to the one-time sign fee of $2.50/sq. ft. 3. The dumpster located in the drive-up parking area shall be removed. 4. All applicable Code requirements must be met. LPl • . -- - - * 11cRwESj 6-,U-r _ ..----- LoT I t(,oc.K I H4Rwr4r 2ND ADPITIc.1-1 //)/ . 7 / / ––_ IyTIN • Px If 4160 (rte' REMA .IS F-XISTI{J[s 91TF LIbHTr'oLE(Tott,AnIN N. . IIEV{ 6l-r ss t-,NE 4 JEW LAPJ blVIDE2 `--- ----- \\- —NtW AT1'l 1-•- - ice\ 4 �1� \ n, i ♦ • •: \ r-X - (�S` E,(1',111.14 e 1 / e ‘ ♦',• A 0 TREE T 4 ♦ •/ • �., RE1.AAIn1 0f 1 i i.- Xl7'(INt It i 0 L__,I k Y •• / �j • j (\•• • • ' /7/.../—> ._...--777) .- 7 : \ 7 .. 1 IORT N . 441 : In 0' s 40 YL■— .• . •Ca, 1111111.1111411111111 I,IORWEST BANK MIW 3Ec TA NA. r , SITE ',LAN AS . . ..` AC0A • OFFICE ••Cal UV 1 ],lA,, VII-nT K win 4: QoAT> ti______--_--_-__-____. ,,, - T>. ._,1 T--- , _ _ _ • _ , . , ,... • . :. !. i I, .: . . II 1 r 30'-0'PUBLIC STREET I BUR.CO M SETBACK - i �' I I 1. y.d -t 1 s_� 1 N N -- - - - �= q PARKING ,s 6)/,i N 10 I i `\ ^' ---4-DEC 5 SPACES �b. / .11 }- 1n+ 4u 10' 6'-0. D i a 3 H.C. SPACES a m XISTING 20'-0' DRAiNAG1' / 1 I :. 14, \ / UTILITY EASEMENT 1, \,Y PROPOSED i _ — - . .BUILDING �----- - - - - - .�Q2\STORIES , if On EXtSTRtO CUD! & - ' - l 117UMl10US AS AEOD.FOR I , IEw CURB CUT. / '� 'ATOM WT.TO MATCH ESSTR10. ( // ...\' ��� :2/;- f / s. 17 : ...,-.. 1 .::; t . _ 7' �, i P ' Q .EXISTING g URB '9• , SA, , .„• . , ,. .// / / €€MPLOTEE'S - ;-- ' . 1' / IFS / _% PARR NG ?� 9 / , e' �� / 16 .'/��O / / / .rte • • // • EXISTING BANK / 10'-O SIDE YARD ' ` / / BUILDING SETBACK s. 1 .f 5'-0' BIE YARD PARKING BETSAtK• DRAINAGE 'UTRITT EASEMENT A PROPOSED DEVELOPMENT (APO 9128193) • ■ Extwr N Cr JEW ATM WfscWINII 'Mortr.T`( LIt,E ' J 1 v flNiVQi4 151—A4-71) ;« o f 1�6 ` 9- c f;6 cnilS ATM LAQE ^ gYPAss L/tNE 3(a'c I i„r •e:3alR:s.w�w QoR WEST 43ANK MINITM11Prik , Si�Tio►.i f hr2ak..a •spite ._ Is EJ�.GA►� orFtcE rtcof44SED 5`(PASS tei �e7s ghl, �,�n p1leT Kt.io� Rom . Agenda Information Memo October 5, 1993 City Council Meeting :NEW BUSLNESS FINAL PLAT/GARDENWOOD PONDS A. Final Plat, Gardenwood Ponds--Action on the final plat for Gardenwood Ponds was delayed until Council action was taken on the public hearing for Project 655, Gardenwood Ponds - Streets & Utilities. If the project is approved, consideration of the final plat would be appropriate, followed by consideration of awarding the contract. If the Project is denied, it would be appropriate to continue the final plat to the October 19 regular City Council meeting. Enclosed on pagef/-Idas a copy of Exhibit A. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat as presented or continue further consideration to the October 19, 1993, regular City Council meeting for Gardenwood Ponds. ......■•■■•■■• I(Th I ; V ■,..;I V ._.., Z• N I 4.Th I I,.. I TJ .•,' 'iKi *-\\‘'. 7 • „, ,. , \., .,. ; ... ; ; .....i../ ;• i ...., i :5 a (, ) i ■ 1•1 i :• / •3 •1' ■ '1:\ :- ) "*"..---- :fTh ::-.‘Isr-,! \ -1;...11 '- '3 • ••.- I \ - • . ,I 4 C -1 , ..\.,4 _.1\...i ...,''' V ‘J i n I L- I: L (- -J-L V I 4 i‘"-I - - \_ = , I. 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V V V I 11[_ ./ --,IS,,m = - u..n .-•.' I ..{lafi�4y 7:‘,,I a_ -7 _ ^. 1. I/1I I C\n I I\/-1.1 \Ir\ I C,r,V1,'-i.t r� 'SIo T m __ _ J � I N o.J—■/I V:/\-J I v�/-- i,_J 1 '-`:;'1 i ( o7 Agenda Information Memo October 5, 1993, City Council Meeting RECEIVE BIDS/AWARD CONTRACT (GARDENWOOD DR & LEXINGTON MEADOWS) B. Contract 93-13 - Receive Bids/Award Contract (Gardenwood Drive & Lexington Meadows - Utilities)--At 10:30 a.m. on Friday, October 1, bids were received for the installation of public utilities under the above-referenced contract. Enclosed on page (Z)41 is a summary tabulation of the bids received with a comparison to the estimate contained in the feasibility report and the engineer's estimate. All bids will be evaluated for compliance with the bid specifications and any errors or deviations will be so noted at the October 5 meeting. It should be noted that before this contract is awarded by Council action, the final plat of Gardenwood Pond should be approved which will provide the necessary easements and rights of way to accommodate the installation of utilities as proposed. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids for Contract 93-13 (Gardenwood Drive & Lexington Meadows - Utilities), award the contract to the lowest responsible bidder and authorize the Mayor and City Clerk to execute all related documents. og dl .4ti —city ea of an 9 Gardenwood Drive Utility Improvements City Project No. 655 City Contract 93-13 Lexington Meadows City Project No. 93-HH Bid Date: October 1, 1993 Bid Time: 10:30 a.m. Contractor Total Base Bid Project 655 Project 93-HH Burschville Construction $347,935.69 $308,155.19 $39,780.50 Ryan Contracting $371,923.44 $329,428.44 $42,495.00 Metro Utility $392,211.00 $360,708.50 $31,502.50 Ceca Utility $398,653.84 $359,774.84 $38,879.00 Northdale Construction $407,680.30 $358,018.80 $49,661.50 Arcon Construction $411,577.79 $370,288.99 $41,288.80 S.J. Louis $413,761.00 $375,968.00 $37,793.50 FEASIBILITY REPORT ESTIMATE N/A $417,630.00 N/A % Over (+) Under (-) Feasibiity Report N/A -26.2% N/A ENGINEER'S ESTIMATE $425,405.33 $390,000.00 $35,405.33 % Over (+) Under (-) Engineer's Est. -18.2% -21.0% +12.14:.. I �� Agenda Information Memo October 5, 1993 City Council Meeting VARIANCE/JOHN YOUNG/BILLBOARD SIGN C. Variance,John Young,to allow an additional 180 sq. ft.of signage on an off-premise advertising sign located in the SW 1/4 of Section 19—An application has been received from John Young for a Variance to the Sign Ordinance to permit an additional 180 sq. ft. of signage on his billboard located along Highway 13. The staff report on this request is included on pages (/(through Also, attached is a 1 ter from a neighboring property owner expressing opposition to this Variance, page M The Council should note that the Sign Ordinance regarding billboards is contained in Chapter 4 of the City Code and sets forth the criteria under which billboards larger than 250 sq. ft. are permitted. In general, the requirements specify that a reduction in billboard sign area elsewhere in the City must be achieved before another sign may be expanded beyond the 250 sq. ft. Mr. Young has applied for a Variance as provided in the Zoning Code for conditions of hardship; however, upon further reading of the City Codes, staff has concluded that the Variance provisions apply only to the substantive requirements of Chapter 11, Zoning Ordinance, and not to Chapter 4 of the Sign Ordinance. Technically, relief from the sign provisions through the Variance process is not available to Mr. Young. His opportunity for relief is stipulated in the Sign Code itself and would require a trading of sign face area with some other existing sign within the City. The other alternative, of course, would be for the g gn tY City Council to amend the Sign Ordinance itself and increase the overall square footage of sign area permitted. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a Variance to allow an additional 180 sq. ft. of signage on an advertising sign located in the SW 1/4 of Section 19 (along Highway 13.) � SUBJECT: VARIANCE APPLICANT: JOHN YOUNG LOCATION: SW QUARTER SECTION 19 EXISTING ZONING: LIMITED INDUSTRIAL (IA) DATE OF PUBLIC HEARING: OCTOBER 5, 1993 DATE OF REPORT: SEPTEMBER 28, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY/BACKGROUND: An application has been submitted requesting a Variance to allow an additional 180 square feet of signage for a sign on parcel 10-01900-013-56 located west of Cedar Avenue (Highway 77) and Old Sibley Memorial Highway and east of Trunk Highway 13. The Conditional Use Permit for this sign was approved and the City Sign Code section in Chapter 4 regarding "off-premise" signage was adopted this past May. SIGN CODE: The maximum square footage for any off-premise sign is 250 square feet; however, the City may allow a sign in excess of 250 square feet provided there is a reduction in the total number of signs, square footage, or surface areas elsewhere and that the total square footage of signs in the City is not increased. The existing sign has a copy dimension of 7' x 36', or 252 square feet. Mr. Young's choice of sign location has resulted in some difficulty. He states that the decrease in elevation and curvature of Trunk Highway 13, combined with the distance the sign is from the roadway, results in a hardship because the sign face is not visible from less than 500'. The applicant is seeking permission to deviate from the Sign Code (Chapter 4)requirements through the variance procedure set forth in the Zoning Code (Chapter 11). Upon further review, staff has determined that a variance is not available to this request because it does not pertain to the Zoning Code. The appropriate way to manage this request requires Mr. Young to submit a revised conditional use permit application incorporating a suitable signage reduction measure elsewhere. < < 1 ' 7' / , 7' Or ' C _1 L_________ , r I t, , , "/ / �.- 1 1.=_.- 1 I 1 . I 4 1,'f 1 1 - (� ', 1 / , /1/ I/r I' hrt I1 ' ,I:' 1 1 11 I r, }.--/„..4\,_- i`l� (/, 1' ( ) .1, - . 7. i p 1/7 , , it j'' I t 'rl 1�9.� _\-,_, It, .f --=t1 -/, , 1/ .y ,I�l ' ;1 I r L '9 } j� (/ ;1, 1 III' I�jlbf 1���; Tom- i e.!� /i ��, � / T�� _ / � I �_ / , /i / r ter . . ii J,' 1I1I II / \,(t_ �'4' i,7 .. t 7iiS'. 1I'II,I G I�r �� ��`'t� fib; — Ja` fl r , i r '�r J - n;n /II I c 1% l' / / I t i' ✓-\V', Ii Ij ' '_ 1 il , 7` j �� III �I , / % '-"f '\ (( '-^ ' , !Ilal 171, sl. \ I II i I ���]�� i � RnJ/l 4� I I i -�� r� t, j � �� iii. ' I I L , �. ,A,•••:,-. 1 A 1 /,',:/,>:,./....:S'% ,il U� 1 II 1'r,I'\ ,I 1 � � `) 11 � f117 I ( I if ' ! '4"1:/P,',/ i.7-':#411410.:01 ' 1 ' 7 I, ',',/.71, 'il,,,,'il4AVr -,:e,<4 1 --, 1 1 I,'11' , // / jYI4 / , I / ■ 10. (, , , 1 11 ,/ _ V j� 1 .! ` ' \\ l I ,? , I -.:-/ ' /- ' : ir I: 1/ . i, , ,,,.2,.) ,..;;"" _ \i''', ‘' ,) t i ‘ 7 I � / / / t .11 1 t,1', ,1 / I V s 1 �►�, / III� / 1 / 1� ':'7 ,'% 1 / � ill I Itl 11 A A � I I '■ I r / 1 1 •I I I 1� 31 1 1\ ' Ii% 1 I 1 1 I I .1 - Il r 1 / / / , \ I 11 I� 1 !lIr�Ir 1 v�\ -' / 1 I ( t �� i I 5 11' / .I I I I J ' , / 1 I iI R^^�'J. �• I iI � � 111t ;I, IIt I tPi1, 1 \ / ' t ./ • I '1� ' /'1 ' I , . / '} l / I 1ti tI 2 ?Ail r, i , , , / ),1 1, j� ,11 1 / ` I , 1 11 1 1 '�^ I'/, •/ i , 1 ,l i' '1 1111 '1 — _ / I \ r l y '' �_ _/ \J /, vl 1 '1 1: �`,\1 1 I I i I( ) ' � / , ■ '1 i 1, ` I I ` ' I ' ] ( I I 1 1 I , j/� I l,f / / r, / ,� },•I III : ' , • 1 ,d :/ / �r / l 11 is (/— Subd. 4 . Off-Premise Signs. A. no off-premise sign shell be permitted in any zone within the City except as permitted under Subd. 4 hereof. 8. The owner of an existing off-premise sign may construct a new oft-premise sign pursuant to a conditional use permit under section 11. 40, Subd. 4, of the City Code, and under the following criteria: 1 . no sign will be permitted which increases the number of signs beyond the number of signs depicted in Table A, as amended from time to time. 2 . Ho sign shall be permitted which increases the total square footage of all signs beyond the number of total square feet depicted in Table A, as amended from time to time. 3. Ho sign shall be permitted which increases the total number of sign surfaces beyond the total number of sign surfaces depicted in Table A, as amended from time to time. 4 . The maximum square footage of a sign shall be 250 square feet; however, the City may allow a sign in excess of 250 square feet upon (1) the reduction of the total number of signs , square footage or surface areas depicted in Table A, as amended from time to time, and (li) amendment to Table A to reflect such reduction, and (iii) further so long as the total square footage of all signs is not increased beyond the total of sign square footage depicted in Table A, at the time of application for a new sign. 5. Ho sign shall be located nearer to any other off-premise sign than 1, 500 lineal feet on the same side of the street or 300 lineal feet on the opposite side of the street. 6. Ho sign shall be located on a platted lot which contains a business sign. 7 . no sign shall be located within 300 feet of any free-standing ground sign or pylon sign. e . no sign shall be located within 200 feet of any residentially zoned district. 9. no sign or any part thereof shall exceed 40 feet in height as measured from the land adjacent to the base of the sign. C. Any new sign permitted under Subd. 4 (8) herein, shall not be placed upon any property upon which a building or structure already exists. D. Any new sign permitted under Subd. 4 (8) herein, shall be located only on property zoned for business or industrial use. E. Any sign, now existing or permitted to be constructed shall be removed prior to the City approving the platting of the property upon which the sign is located or prior to the City issuing a building permit for the construction of a structure upon the property upon which the sign is located, whichever occurs earlier. F. Any sign constructed pursuant to a conditional use permit issued pursuant to Section 4 (B) hereof, shall be subject to the City Council 's authority under Section 11 . 40, Subd. 4 of the City Code. • TABLE "A" Number of Signs 'ocation $cuare Feet, ,Surfaces 1. Highway 3 - 1.4 miles South of County Road 32 500 Square Feet 2 2. Highway 55 - Junction Highway 149 500 Square Feet 2 3. Highway 55 - East of Lexington 110 Square Feet 2 4 . Highway 13 - Between Cedar and Rahn 500 Square Feet 2 5. Highway 13 - At Silver Bell 1, 344 Square Feet 2 :-6. Highway 13 - Between Cedar 250 Square Feet 1 and County Road 30 7. MN 77 - North of Highway 13 (On Railroad) 756 Square Feet 2 8 . MN 77 - Between County Roads 30 and 32 756 Square Feet 2 9 . MN 77 - North of Highway 13 756 Square Feet 2 10. I-35E - North of Lone Oak 756 Square Feet 2 11 . I-35E - South of Diffley 500 Square Feet 2 Road 12 . Highway 149 - South of Yankee Doodle Road 165 Square Feet 3 13 . I 494 - West of Pilot 756 Square Feet 2 • Knob Road q 14 . 1 494 - Junction of I-35E 756 Square Feet 2 14 8 ,405 Square Feet 28 = TOTALS Young Outdoor Advertising 16275 Hudson Aveune Lakeville HN 55044 September 9, 1993 Mr. Jim Sturm : City of Eagan 3830 Pilot Knob Road Eagan MN 55122 Dear Mr. Sturm: Young Outdoor Advertising is requesting a variance to your sign ordinance for an additional 5 feet of sign height, (180 sq. ft. ) . The same height that the top of the Cedarvale Barber Shop copy is currently. We are willing to give up our valuable right to relocate to a more heavily traveled highway in the future. We feel a sign in this location is a valuable asset to support your communities businesses and should not be relocated in the future. We are dedicated to the best interest of your community first. We simply can 't make this sign work for the Cedarvale Business Area without this variance request . We have been faced with three objections to renting the sign to the Cedarvale Business Area. 1. They wanted an effective directional on the sign , so we had to use over 1/3 of the sign face to address that concern. We receive no compensation for this area on the sign , which is 90 sq. ft . . 2. Cost was a concern so we divided the sign into thirds to lower the cost. We have lowered our prices , offered free copy instal- lations , month to month leases , and we paid for the production of the directional. We normally do none of the above. The cost concern was addressed. 3. Size of copy area too small. This sign is viewed from a distance of 1 , 000 to 500 ft. . The sign face is not visible to the driver, less than 500 ft . distance to the sign, due to the road—ration decreasing and the roadway curving away from the sign. We have made every effort to make this sign available to your community. Your community has approved a variance request for every bollboard you have in your community that is this distance off of the highway. Enclosed is also some reference material , showing that the current square feet is below the minimum standard for a billboard. //r If this variance request is granted we fully expect to have a waiting list of Cedarvale Area Business within one year, the same as we have on our other signs . Sincerely, John J. Young President Enclosures // � BILL BOARD Durning the last several months it has been brought to my attention by several customers that they were unaware there was an Amoco on the corner of Highway 13 and County Road 11 . , until we advertised on John Young' s bill board. Burnsville Amoco has gained several new customers who have seen the billboard. Our customers are pleased to have a friendly local full serve Amoco Station with-in blocks of their homes. The area we are located at is hindered by the intersection of Highway 13 and county Road 11 . , due to the fact you don' t know we are there until you drive by on Highway 13 making it too late to stop. Thanks to the advertisment on the billboard we now have the ability to let our customers know were at the next light. The billboard benifits us all both new and old customers. Sincerely, Wm. Jay Bernardy, Owner Burnsville Amoco 12001 County Road 11 Burnsville, MN 55337 • CONCLUSIONS The preliminary conclusions of this study are: 1) the net worth of businesses can be nearly destroyed by the loss of street signage; 2)property values in the area could be affected by as much as 25%; and 3)certain kinds of businesses could lose an opportu- nity to function because the cost of replacing lost signage street exposure is totally cost prohibitive. Another possible corollary is that an aggressive municipal anti-sign code makes a statement about the type of businesses the town encourages. It limits the pattern of ownership for the real estate in the town. The small real estate will be at such a disad- vantage that investment capital would go to other areas. This area needs much addi- tional study, but it further indicates the value of visual communication rights and their significance in a community where they are inappropriately applied. In the manner that the lessor took away the right of the lessee to communicate with the thoroughfare, there is an absolute diminution of value to the realty. Any lessor or property owner who does not aid a small business owner to obtain all possible visual communication rights to the local public vehicular streets works against his own real - property interest. Without street signage, the mix of potential businesses to lease is lowered, and the amount of rent the tenant can afford to pay is diminished. One leasing agent stated that he has leased to people "who so desperately wanted to get into business that they would take any space. These businesses have a higher • probability of business failure than those which understand the necessity of obtaining a sign." A small retail center cannot survive against larger centers that have anchor tenants, media advertising campaigns and a carefully selected identification program unless the smaller center has signage on the public street. One real estate broker recommends 4 not even building such a center without signage, given the high price of land in the area. Finally, the 25% to 40% of sales commission revenue generated from a sign is the significant difference between survival and failure for a retail store. I 1 ( �` 16 corporate identification on the street, the sign does not need to advertise the full range of products', goods, or services that were advertised on the television for the consumer to recall the message. Having a full integrated advertising and marketing system allows businesses such as Mcdonald's to succeed with less space and be more competitive. But even a company as successful as McDonald's has pointed out that they also suffer a decrease in volume per site when sign size is decreased. It is common knowledge that increasing the size of signs increases the number of retail sales on average 12%. ---� SIGNAGE CHANGES AND THEIR IMPACT ON RETAIL SALES VOLUME Volume Changes Signage Changes Sigh Average Add High Rise Sign 35% 11% Increase Sign Size/Height 25% 12% Raise Existing Signage 22% 5% Add Sign 15% 6% Add Freeway Billboard 12% 5% s Decrease Sign Size/Height -15% -7% While the above analysis leaves is somewhat simplified, it is safe to say that the franchised operation, with its easily identifiable ---;- national corporate logo, can substitute media advertisement when_ they do not have sufficient number or size of sign. In such cases, the street advertdian§rfunC-iiiin can be limited and these businesses will still be extremely competitive due to their substantial advertising clout. To understand how extensive some companies' budgets for this expense are, consider the example of Coca-Cola whose advertising expenditures for 1989 alone were over $77 million. This compares to RC Cola's budget of a little over $6 million. With a larger percentage of its budget directed towards advertising, Coca-Cola dominates the soft drink market. Its percentage allows for much greater economies of scale in terms of marketing than RC can hope to accomplish with its limited budget. This is a perfect example of how the smaller businesses in Spokane would be hard pressed to compete with corporate or franchised advertising muscle. If one were to look at the total dollars available for Coca-Cola in comparison to RC and relate that advertising as a percentage of overall expenses, one can begin to realize that this expense has little or no effect on profitability for Coca-Cola as it is such a small percentage of volume, but such expenditures significantly impact the bottom line for smaller DRAFT DOCUMENT FOR REVIEW PURPOSES BY SPOKANE CITY COUNCIL MEMBERS per site that over 65%of the applicants don't use the available signage. In short,variance should be a way >t �s to determine where a sign code is too restrictive. There should be no attempt to prevent that valuable feedback loop to the elected and appointed officials. 2.21 SMALLER SIGNS ARE NOT BETTER SIGNS Signage is primarily visual, and therefore, controlled by visual acuity. Relatively speaking, a smaller sign is less effective than a larger sign.31 It is common knowledge in advertising that a full page ad is more effective than a 1/4 page ad, and a 60 second commercial is better than a 15 second commercial. Exactly the same thing is true of signs. Thus,the MTFS's statement that smaller signs are better is simply false. The size of sign required by a business varies with the type of business and its activity. A sign that is large enough for McDonald's with its standardized building design may not be large enough for a non- franchised business without a corporate logo and extensive other media advertising. (Signage that is too small is dysfunctional. A sign which is too small and cannot be seen does not serve any II 4 of its functions including identification,information and direction and basic street advertising. A sign which 1 is too =mall to be seen is useless to both the business and the consumer. Furthermore, small signs can actually threaten public safety. Therefore, if a sign is too small, visual acuity dictates that it cannot be 4 read. That is why the Federal Department of Transportation does not allow highway signage to go below certain sises. Normal visual acuity fora highway sign is 1 inch to 25 feet,and there is now some question, given the rapidly increasing age of the highway motorist population whether 1 inch to 25 feet is large enough even with the optimum placement of the public signage. By decreasing the allowed square footage 31 Claus and Claus, Cost/Benefit Study For the City of Lacey, Washington, pp. 19-20. World Sign Association. 1992. c;;J/fra 24 belay i _ r 1fF r ..y".s`..}� _ 3 �� a .4* .I.,,.4.,},s�a" �5 _ lac -. t • `{ -.1�- x -:,4:.-, :rtv , . r a. G ye. - I I 1 a F`^p� �" rS t ) zy, .�,'. v} +., • ,4 �Yn ,• fYY' I • L xFTt .f:t �:� \ 3 }. ai 4 iC t /// y �-a - J _'e.. S. �.y _ A...• ,qtr f.w ;,^ F' si°.'a%: . +,K at r`:_.- - ;a y .I-t� Es ■ -^ '�> Fey ._ -107 4,5 ". 4 ''° + . . --4;44-'1,. - e{).- - ..-. _4--_ i+f- s.. ;M., : firth i:-.,:7- elf.i.",2-4..,. tr.....,,_3 :.,.,r.,.,.....„,„.„.,,,..., ,,_ ..,,- ... :_v_ .r .,..___, ,,..,4,.:_ „....--„,,-„,,,,.; ,....,.., -,,,., ... , _ .,._..,;„,,, . .__,...,. , ,_ .4„, ..„....,....i. ,_.._.„_ .,.......,......,_,,. , 4.. ,,r,"_olv , ,„.. . - - -. _„-.,-,,,„_„... .. ...: .‘-',4;-"wi,-0 ., -..7.--. ' r` ma` * � y :1 , �442,ti 4 ; ' .." Eighbsbeet advertisainents, which are EIght-Sheet Panels Si 11-ft i. size beau.traditionally Eight-sheet panels offer the advantages of other systematically planned advertising net- works. In function,eight-sheet panels are similar to standardized outdoor advertising, reached the sunk r•ar#ats. However, but in form they are a unique medium. A standard billboard ranges in area from 300 to 720 sq. ft. Eight-sheet panels, by comparison, are only 72 sq. ft. in size. In practical new ferns of backlit eight skeet: are terms, this difference is tremendous. A basic advantage of eight-sheet panels over larg- highly recognizable for city streets at er boards is that they can fit into places that could not be used by the larger boards. In design, these boards are extremely simple: mounted on one pole, they require very not little of a site in terms of space or facilities. They have been used successfully in park- ing lots and other tight spaces. Eight-sheet panels are distinct from other outdoor advertising in the great variety of settings into which they fit. Unlike large boards,they are not limited to strictly com- mercial or industrial areas. These small boards can in fact coexist with other types of activity in a mixed-use area. The eight-sheet panel is more amenable to local use and control. Local business people may find it easier to schedule a showing in this medium. 107 w � w . o s-jai l Cl 11-, II. --: „..._______=__ I- mi--- - - S ID . r 11:1: z IZ . i- 1111 ...... , 14,____,,.„ _artt_____:.,-9-4-- •., - -4-1 t+--- (1 i.-t ...t.... „,.1 • ()_.2 . . __ __ . _ . , ... _. _, , ! . . .. . . r.„.1 t ral I 01 _ a rip .. ti„ � J �� - , 1 Sep. 30 X93 13 : 57 0000 Marshal 1 Nielson 1-612-690-7009 P. 1 September 30, 1993 The Mayor and City Council Members of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Mayor and City Council Members: We had received notice of a public meeting concerning an application of Young outdoor advertising. Apparently they want a variance to allow a larger signage on an advertising sign. We would like to go on record as not being in favor of allowing the variance for this signage addition. We are the owners of the building that houses the Burnsville/Eagan cable access and we recognize that there is a clear infringement on the natural and possibly economic value of our building with signage placed clearly in our viewing lines. We want the city to understand that the current sign that is being discussed, and any future signs, can and likely will negatively effect the views from our building and property. The views that arc available have alot of natural value and can't be manmade. Those views and their associated value can, however, be diminished or even destroyed with poor judgement on the allowance of signs. We appreciate that the dty of Eagan has had very careful consideration for signage in the past. A variance at this point, gives indication to other sign companies that you are open to letting more and larger signs come into the city where it may negatively effect your existing tax payers. We are glad to review this situation more specifically if you have any questions. 11-21221-)". Dave Kalcheur Pinnacle Properties 4155 Sibley Memorial Hwy. Eagan, ICI 55122 Phone 890.0720 R-93% 1 612 890 7009 09-30-93 02: 00?M P001 #40 • Agenda Information Memo October 5, 1993 City Council Meeting WAIVER OF PLAT/DUPLEX LOT SPLIT OAKWOOD HEIGHTS 2ND ADDITION D. Waiver of Plat/Duplex Lot Split, Steve Bartholet, for Lot 10, Block 1, Oakwood Heights 2nd Addition located in the SW 1/4 of Section 25—The staff report on the application for a Waiver of Plat/Duplex Lot Split for Lot 10, Block 1, Oakwood Heights 2nd Addition, is enclosed on pages ,PG through /07 for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a Waiver of Plat/Duplex Lot Split for Lot 10, Block 1, Oakwood Heights 2nd Addition. aS- SUBJECT: WAIVER OF PLAT/DUPLEX LOT SPLIT APPLICANT: STEVE BARTHOLET LOCATION: SW QUARTER SECTION 25 EXISTING ZONING: PLANNED DEVELOPMENT/DUPLEX (PD/R-2) DATE OF PUBLIC HEARING: OCTOBER 5, 1993 DATE OF REPORT: SEPTEMBER 28, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Waiver of Plat/Duplex Lot Split for Lot 10, Block 1, Oakwood Heights 2nd Addition. City records indicate that two water and sewer services were installed to serve this lot and those services _ shall be located on the lot survey. If necessary, a private easement shall be supplied if both sewer and water services are on one-half of the property. If approved, this Waiver of Plat shall be subject to the following: 1. The lot survey shall be updated to include the existing location of sewer and water services. 2. Private easements shall be provided if necessary. . 3. All applicable code requirements must be met. W L___t ,y iWLlA fk P _�'� �As ASS. R �^ ? Ak. .C�l�.KiQ?(._ dih- �.j ,,,, MACKigr�l[\ (=AWT / V _- L,o pIr ` ,'RAND 7w4SQ _RfS10�/(♦ i� � zI .. .�5 .. _ � =GRM LRrI _ 1�I icon SE '� _ c. °°� „_ I r3 _�. Q1-4v—Th'e HAKE S�� _ - • V1..,� "t tie " S „,7.-A,4 "�. ,t ) ((a R6 132, j ::I R \\ 90 r��� ^i I ,I. :,I P" q/LLS PAR', �� E ,� ttF���,��F ll J}quAy.w 19 /aCe • SURVEYOR'S. CEfTIFICATE t SUNSHINE CONSTRUCTION COMPANY ° : e0�5 1 s 5 �c v • \ /V , • / `, / 'm . \ \\ \ / Zc `_ • \� Z� , . C N ` ` 1 I\ _______ \ / �, ��, o ----__ : / 1,7 LID ' 10 \A �� 5 -� ti __ off' :,,,,i 26 50` I,' —— 90 Q igp5,' q.0G a \ , ro W PRO,sE° W k N �'E // �,_ , o Ii ` W / / GAR,i 2686 ' q0S. '� Q a § GA q;" ')", �g v Q ',I 86 J Vi I tr) : a 2 ' o, *'' J D , 0 10719°' --Q=18.45.35to R 327 pR i j/ so • ---4-- DENOTES PROPOSED SURFACE DRAINAGE O DENOTES IRON MONUMENT SET SCALE: 1 INCH = 40 FEET • DENOTES IRON MONUMENT FOUND PROPOSED GARAGE FLOOR = .,)-1,D FEET X000.0 DENOTES EXISTING ELEVATION PROPOSED LOWEST FLOOR = 901.:, FEET (000.0) DENOTES PROPOSED ELEVATION PROPOSED TOP OF BLOCK = 901 '2, FEET I HEREBY CERTIFY TO SUNSHINE CONSTRUCTION COMPANY THAT MIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: Lot 10, Block 1, OAKW00D HEIGHTS 2ND ADDITION, according to the recorded plat thereof, Dakota County, Minnesota . AND OF THE LOCATION OF ALL BUILDINGS, IF ANY, THEREON, AND ALL VISIBLE ENCROACHMENTS, IF ANY, FROM OR ON SAID LAND. AS SURVEYED BY ME THIS _'DrtF• DAY OF LoSPT. 1983. • SIGNED: JAMES . ILL, INC. /� ,,/ V / BY: r //nyy, (_1l _ 4.fr,J,-- HA OLD C. PETERSON, LAND SURVEYOR MINNESOTA LICENSE NO. 12294 PROJECT NO. BOOK / PAGE JAMES R. HILL, INC. 83391 58 Planners / Engineer: / Surveyors • FILE NO. /69 . • 8200 Humboldt Avenue South FOLDER Bloomington,Mn. 65431 612-884-3029 . , / a1 Agenda Information Memo October 5, 1993 City Council Meeting SPECIAL USE PERMIT/GREAT OAKS ADDITION E. Special Use Permit,Patsy Schroeder, to allow temporary retail sales in a residential area, Lot 7, Block 2, Great Oaks Addition, in the NE 1/4 of Section 14—An application has been submitted requesting a temporary craft sale in a residential district located on Lot 7, Block 2, Great Oaks Addition. The Holly House Boutique, a 12-year Christmas tradition in Eagan, is proposed to be conducted this year at 805 Great Oaks Lane. The craft show will be conducted over eight days during the month of November. For additional information, pleasg're r to the Community Development staff report enclosed on pages h through LS ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a Special Use Permit for Patsy Schroeder to conduct the Holly House Boutique in a residential area. /a CC7 SUBJECT: SPECIAL USE PERMIT APPLICANT: PATSY SCHROEDER LOCATION: 805 GREAT OAKS LANE (LOT 7, BLOCK 2, GREAT OAKS ADDITION) EXISTING ZONING: R-1 (SINGLE FAMILY) DATE OF PUBLIC HEARING: OCTOBER 5, 1993 DATE OF REPORT: SEPTEMBER 27, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a temporary craft sale in a residential district located on Lot 7, Block 2, Great Oaks Addition. COMMENTS: Patsy Schroeder, owner and operator of the Holly House Boutique for the past twelve years, is requesting a Special Use Permit to hold the Holly House Boutique within the City of Eagan. The Holly House Boutique is a craft sale held inside a home. It was previously held in Patsy Schroeder's home; however,the applicant is now requesting that it be held in a model home for sale to the public. The applicant believes it is an opportunity for a city to show off a new residential area and to promote community holiday spirit. Following is a list of years, locations, and sponsors of the Holly House Boutique: YEAR ADDITION CITY LOCATION 1981-1986 Apple Valley Patsy Schroeder's home 1987 Summerfield Apple Valley Brian Thorson Model Home 1988 The Woodlands Eagan Brian Thorson Model Home 1989 The. Woodlands Eagan Brian Thorson Model Home 1990 Eagan Royale Eagan Jeff Scislow-RE/MAX 1991 Summit Oaks Burnsville Altmann & Associates Glenn Sloberg-RE/MAX Lori Stormoen- RE/MAX 1992 Summit Oaks Burnsville Altmann & Associates Glenn Sloberg-RE/MAX Lori Stormoen-RE/MAX 1993 Great Oaks Eagan George C. Maurer Const. �a� George C. Maurer Construction Company will sponsor the Holly House Boutique for 1993. Proposed dates and hours of operation are: November 3-6 10:00 a.m.-8:00 p.m. November 7 12:00 p.m.-4:00 p.m. November 11-13 10:00 a.m.-8:00 p.m. There are seven lots on the cul-de-sac; Lot 6 is the only vacant lot. If approved, this Special Use Permit shall be subject to the following conditions: 1. This Special Use Permit is temporary from November 3, 1993 through November 13, 1993. 2. The dates and hours of operation shall be as follows: November 3-6, 10:00 a.m.-8:00 p.m.; November 7, 12:00 p.m.-4:00 p.m.; and November 11-13, 10:00 a.m.-8:00 p.m. 3. All applicable City Code requirements must be met. - - -- - - SCOTT SO 4 \ z o O S T > Cam' vVi =_—-----_ N TRAILS D RD \% J >U r J 2 I /1 Y CARRIAGE _ . At HILLS GOLF :=_-_-_-=::CEDARST"E �ass__ �- NW NE ' COURSE ' ° . SE , Ni " •RPc / a� -EA 4 ¢I LNG ' .`u3 -'-', 1 .." i o' Q p GREAT OAK' A o ` ,otiSIRo ,� *F-SCOTT Ilk.- 1 E ' 3*, 1. N 1,_���'/V(R -� . G■ /yp� W W ,�. {. PLA SOUTH ILLS f SE s QS .. i WAY LA. DIe� E v OR S. S ' �q� a 57 n �_/ Q ri O S BRENTwo, WANDI c. OP WESCOTT • ...., • z RD. •, '�►1_ �•:� . .. �4 >g MILL R W�8R : E7) 1993 Street Map / 30 ■ LOT t.LOCK 3 :. I I WI 1.Loa 2 — —— siu: WO aeaa s par i ..',�� p r-5-1 1-r C��__t-_�-2211.,1----V}7--4-■, -1-'1-- = 11 t, 1 i l• `` �;.'•,�h1 �p = o tic L_� i \\7 ' . �J 1 �� IJ V/ it 1 a""• t 1 \s(( ill.1 a 1 i / 1,, ; I k. ."i. . ' / _ ' �-- • 1-j ID ■ C • 1 I •.\ \\ ;� 7 Is 1 xi :47,. to ..r,. CD 1 \` 7ei\\lJ:r �I kg. 3 1 7 \ i ,c, I I;i k 1 Moaat� c r« I li /. ' i r-,; 1-114.1 j � �- -- _ \ \ I 11 +\ J f .\\ \ Itt.. 1 i \ -_ -i a J at - ' � ! I ': .-- +J -- ---. • ; I is 1) \ ..-- �_� //1-j. ,. „... • I .= 1 1 e•�Qra4,`' Li T =' 1 �/ 8 / / r J a 1 / v re- .i, '• s :4,-. qit / / 1 /.: \ .. 1, 1 / ~ // :\,�` - ` ^ \ .\ �_ - - -I :;..� , r,` 01 11-, il-- - . �:0 :`' :.; -: ;I — ' '' __ __ --- - —� -- �� B e f I I 1 I tilt! 1 I igj t 1 . � � � �teie',0_ i 111 ii ji :Il III 4 , �I�� , y PALLININARY PLAT ROBERT ENGSTROM COMPANIES GREAT OAKS III ! i I f? iMil 101 2) 003 . 1001 I .1! i ^�-- EAGAN, Y11011SOTA ir.mil' g i /111 r t l`1` I R `` i r ° REVISIONS _ t =s 1 George C. Maurer Construction 805 GREAT OAKS LANE E ex\/7\ , irt apt • • TrrrI nr rr-rrn I - - =rrrf rrrrrrrr .1� .` �) r r r r r MINUOMMIN Utio 4. _ ■ �f $489,900. (Includes Home site) • 4240 Finished Sq. Foot One Story Home •:• Tray vault ceiling in Master Bedroom, • Magnificent foyer with wide expansive views Spacious walk-in closet and a must see all the way to the back of the home master bath complete with Jacuzzi tub •:• First floor LIBRARY or home office with • Pre-‘6red for Security system and Intercom high tray Oak ceiling, built in bookshelves •;• Full walkout lower level with in-ground • Enameled Formal Dining room featuring transite heat double race track & accented wood cove •;• "Maurer I'Varranty", twice the industry • The Kitchen of the 90's with state of the art standard appliances, custom built Oak cabinets, large ❖ Notice the high quality of materials and true walk-in pantry, plus a Butlers Pantry craftsmanship throughout this entire home "The Difference is our Reputation" •••• 14 foot Vault in the Family room with •••• dramatic windows, remote controlled see- through fireplace to hearth room office - 894-8904 (3 _1_ i, /6 ;041rVIROlirgicrilq„, Construct i«,.Inc September 22, 1993 Eagan City Hall 3830 Pilot Knob Road Eagan, Mn 55122 Dear Sirs, George C. Maurer Construction is proud to be hosting the 1993 Holly House Boutique at our Great Oaks Home... Address 805 Great Oaks Lane, Eagan, Minnesota. We will be working closely with Patsy and John Schroeder, owners and operators of the Holly House Boutique, and are confident that a professional and positive image will be achieved by both parties. As an area builder we are looking forward to the increased exposure of out Great Oaks Home and surrounding Eagan developments. We feel that an event such as this will be beneficial to the city of Eagan and will be welcomed by it's residents. It is our recommendation that a special use permit be granted to Patsy Schroeder for the Holly House Boutique as per the attached application. Sincerely Timothy J. ter George C. aurer Construction. 201 West Travelers Trail, Suite 15 Office: (612) 894-8904 Burnsville, MN 55337 / Fax: (612) 894-8891 ( , • 04141r " Tii& N HOMES Sentember 20, 1993 To Whom it May Concern , This letter is a letter of recommendation recTardin7. rats-' Schroeder and the Holly louse Routirue . We became involved with rat.^,v and the boutique seven years a^,o. °:he held her boutique at that time in our models for 3 years . since that time our relationnhin has evolved from business to friendship . mats,, is a very renutahl e person, runninr7 a very professional boutique "ith a r,reat following . '.!'e believe it would benefit Fagan to sunnort Patsy and the (lolly House fontin>>e . ineerely , Brian ° natti Thorson • 4466 WEDGWOOD 4-3Z • MN • 55123 • (612)454-0644 Agenda Information Memo October 5, 1993 City Council Meeting WAIVER OF PLAT/DUPLEX LOT SPLIT SECTION 10 F. Waiver of Plat/Duplex Lot Split, Gregory Rounds, in order to split Parcel 030-02 into two parcels located along the east side of Pilot Knob Road north of Jurdy Road in the NW 1/4 of Section 10—The staff report on the application for waiver of Plat/Duplex Lot Split for Parcel 030-02 is enclosed on pages through / (0for your review. The Advisory Planning Commission voted to recommend approval of this Waiver with the addition of Condition #7: 7. The Developer is required to provide that all drainage from the parcels is not greater than the pre-development drainage rate. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a Waiver of Plat/Duplex Lot Split for Parcel 030-02. /3s SUBJECT: WAIVER OF PLAT APPLICANT: GREGORY ROUNDS LOCATION: P.I.D. #10-01000-032-03 EXISTING ZONING: R-1 (SINGLE FAMILY) DATE OF PUBLIC HEARING: SEPTEMBER 28, 1993 DATE OF REPORT: SEPTEMBER 20, 1993 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Waiver of Plat for 3160 Pilot Knob Road. The site is zoned R-1 (Single Family) and is located north of Jurdy Road, east along Pilot Knob Road. BACKGROUND: In May 1993, the applicant received approval for a Preliminary Plat by the City Council; however, the Dakota County Plat Commission denied the application, a Variance request, and an appeal by the City for the following reasons: 1) The existing access does not meet current Dakota County spacing guidelines; and, 2) The proposed plat did not meet the County's right-of-way guidelines of 75' half right-of-way. LOCATION & EXISTING CONDITIONS: The existing parcel is located east along Pilot Knob Road, west of Donnywood Addition (North Jurdy Court), north of Jurdy Road and south of Quarry Lane. The surrounding zoning districts are R-1 (Single Family) on the • north and east; A (Agriculture) on the south, and RD (Research and Development) west across Pilot Knob Road. The current Comprehensive Land Use Guide Plan designates this parcel as D-II Mixed Residential (0-6 units/acre). The proposed Waiver of Plat complies with this designation. COMMENTS: The applicant currently resides on the proposed Lot 1,Block 1. The existing house and garage were built on the north side of the existing parcel, allowing for the potential development of the south half of the lot. The Waiver of Plat shows two lots; Lot 1 is approximately 18,520 sq. ft. and Lot 2 is approximately 18,451 sq. ft. Both lots exceed the minimum lot width of 85'. The existing house and accessory buildings meet, or exceed, all setback requirements. Access to both lots is from separate existing driveways on Pilot Knob Road. An existing Maple tree remains near the north property line of Lot 2, Block 1. Careful grading for the proposed house and driveway could save the tree. l�� GRADING/DRAINAGE/EROSION CONTROL: No grading will be required on the pr ,posed north lot where the existing house is located. Grading for the proposed house on the south lot will require 2' of fill to be placed in the front yard. This will allow the front yard to drain out to Pilot Knob Road. A minimal amount of grading will be required in the backyard of the south lot. The drainage in the backyard area will drain in a southeasterly direction out to Jurdy Road. WATER QUALITY: Staff will recommend that this development be subject to a cash water quality dedication. The amount of the dedication will be based on the area of the undeveloped lot only and is estimated at $360. There are no wetlands on the proposed development parcel. These recommendations are subject to approval by the Advisory Parks, Recreation, and Natural Resources Commission. UTILITIES: Sanitary sewer of sufficient size, capacity and depth is readily available in the backyard area of the north lot. The existing 9" sanitary sewer line flows from Quarry Lane through this backyard area to North Jurdy Court. As shown on the preliminary utility plan, the proposed new house on the south lot will construct a sanitary sewer service line through the backyards of the two lots over to the existing 9" sanitary sewer line. Watermain of sufficient size, pressure and capacity is readily available to serve this development from an existing 16"watermain located on the west side of Pilot Knob Road. STREETS/ACCESS/CIRCULATION: The preliminary development plan submitted with this application shows that the proposed house on the south lot will connect its driveway to an existing driveway opening on Pilot Knob Road. The existing house on the north lot has its driveway opening along the north edge of the lot out to Pilot Knob Road. This section of Pilot Knob Road was upgraded with concrete curb and gutter by the City and the County in 1980, and it was at this time that two driveways were provided for this site.. The Dakota County Plat Commission does not recommend approval of this plat. The County's spacing guidelines do not allow individual driveways connecting to Pilot Knob Road and the existing driveway was in place before the current guidelines were established. The driveway for the proposed house on the southerly lot shall include a turn-around as shown on the preliminary development plan. RIGHT-OF-WAY/EASEMENTS/PERMITS: The development shall provide a sufficient utility easement for the proposed sanitary sewer service that will cross the east edge of the north lot to serve the south lot. This development shall be responsible for ensuring that all regulatory agency permits (MPCA, MWCC, MnDept. of Health, Dakota County, etc.) are acquired prior to building permit issuance. The construction of the water service across Pilot Knob Road for the south lot will require a Dakota County Highway Department permit. Also, the developer shall obtain a driveway access permit from Dakota County to allow the south lot to connect its driveway to Pilot Knob Road prior to City authorization for recording of the proposed Waiver of Plat and issuance of a building permit. 3? FINANCIAL OBLIGATION -WAIVER OF PLAT 10-W-5-8-93 PARCEL ID# 10-01000-030-32 Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Use Rate Quantity Amount Storm Sewer Trunk S.F. .071/S.F. 20,471 S.F. 51.453 Total 1 45 There are no pending assessmentson this parcel. Levied assessments are paid. WAIVER OF PLAT CONDITIONS FOR ROUNDS ADDITION 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993 shall be complied with: Al, Bi, Cl, C2, DI, El, Fl, G1, and H1 2. The existing maple tree near the north property line of Lot 2 shall be saved. 3. The proposed house on Lot 2 shall connect its water service to the existing 16"water main in Pilot Knob prior to building permit issuance and City authorization of recording the Waiver of Plat. 4. The developer shall provide a private utility easement across the north lot for the proposed sanitary sewer service that will serve the south lot. 5. The developer shall obtain a driveway access permit from Dakota County to allow the south lot to connect its driveway to Pilot Knob Road prior to building permit issuance and City authorization of recording the Waiver of Plat. 6. The driveway for the proposed house construction on the southerly lot shall include a turn-around to alleviate the necessity for backing onto Pilot Knob Road. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Way 1. This development shall dedicate 10-foot drainage and utility easements centered over all lot lines and, in addition, where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights-of-way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. 3. This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and pending easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage volume requirements. C. Plans and Specifications 1. All public and private streets, drainage systems and utility, necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3. This development shall ensure that all dead-end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. /37 • 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements. 1. tf any improvements are to be installed under a City contract, the appropriate project must be approved by Council action prior to final plat approval. E. Permits 1. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F“ Parks and Trails Dedication 1. This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. G. Water Quality Dedication 1. This development shall be responsible for providing a cash dedication, ponding, or a combination thereof in accordance with the criteria identified in the City's Water Quality Management Plan, as recommended by the Advisory Parks, Recreation and Natural Resource Commission and approved by Council action. H. Other 1. All subdivision,zoning and other ordinances affecting this development shall be adhered to, unless specifically granted a variance by Council action. Advisory Planning Commission City Council Approved: August 25. 1987 September 15. 1987 Revised: July 10. 1990 Revised: • February 2. 1993 STS 'S STANDARD.CON I/ III ( \ r , %., ti 1 l I / III '‘ )) INi ---- ?, N It • DE•0- LMAR H. SCH AN ' ■I I .._w1..rI rNr Ir.r. 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(' Xr- s, • t E _ _ V -71/2* ( ners 6 Developers: Marilyn $ Gregory Rounds 3160 Pilot Knob Road Eagan, MN 55121 Tel. 454-5444 Legal Description: The north 199.63 feet of the south 515.76 feet of the Notes continued: west 228.20 feet of the SW1 of the WWI of Section 10, Township 27, Range 23, Dakota County, 5. A curb cut was constructed for Minnesota. proposed lot 2 when rilot toning: No change - Single family residential Knob Road was up graded several years ago. Area: Cross Area w 45.555 square feet lot 1 w 18.520 square feet Lot 2 • 38.451 square feet Road w 8,584 square feet Motes: I. Exinting house, free standing garage, and small out buildings currently on proposed lot 1. 2. Lot 1 is presently hooked up to city nenitary sewer and water. 3. Lot 2 can Is- served by sanitary sewer to an existing sanitary manhole in the DOWNVW on addition near the middle of proposed Lot 1. Water will probably have to he accessed from the westerly side of rilot Knnh Rnad. t M•1.1..tt"•tap fun.,r..'4y e••• a'.re.'•n 1' p,•evni ty me c-opal*,a.r d,•ecl wMrrfsbn 4nd 4. Proposed Lot 2 wi}- jequi re fill,at the time of house Into I Ic 4 duct Re9. ■.gd lend Storer',waas, contstruction. /"V.,, / {I Ms lows of lIe SW.e'iiavwsou ../ 4 ' /<) , I ' //i y./ 03-15-93 MrwwaeN�MNwtMten Ns Mrs /// Opal —_ (/ ' . • /qr.:9... /iI /72:L7 !v�-Lt.EY 1 1 dt 4Gii! (lvIEi - .., iPY *-F= .iiks, ...;_,- d 'u AC-ES 889.5 �' / tirl{„;- ND .N I t E R I N. / - i ! -T �'� `�- o� IJ - '4-'-9 �`' 4 1ND{PAR. Y=°. N.,/,,2N- /� 1 z' i?' : N — �-i —r•v+��• �4� l_r}1 /4 ND'n7�� I `(` rr n r 1 f ^'..J ! ��!�i,Ca riC Bo891.1.Q F" , ; '`� 1, c� ' ! 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T FDX PA R a _� DP rJ 8 313 3 RIDGE Q4 Y 855. . / �o� � �� a -26 'e B.5 L.S.-7s, �� ra A- .✓,i EbtVI.XI,a-1tiES `• C-h c, ,,,>j at ..J Y N , 1 18n,�0r1 n-tr) 01 3 : D-5. CO._ KA EN I`SUFniY --r-777.Z.;4 �' `- �...-�p� D r.4A-_=-DP,- ,� i 3 r GAF<'E'N / .77 13 •_ 04 ON TCp " S4 T-848 ith M h ,Q \( NNIg _ -501.00 CLNIFE 2NL 86L P�AH~ /.! -13HTS' ADff, • �'N -I , 904. -, IAD ADJ. �� 1 TowN .;EQp2 _ SDP- o ) i 'X41 NZ-41 1 CENTRE _j8 �`--c �,/�� IC\ ' /.825.02�a I l i I /CT ?0 `�Ca 897.ex" `p. EAi P ha►�0882 2 ��T.�RT�:�o�I ,rr,.`oon i Jil� / 'In Ann�-� • A .e4.Zi enn -D-w PROJECT SITE FIGURE No. 17 STORM SEWER LAYOUT MAP CITY OF EAGA !' 3 I l'I!` DELMAfi U. SCHWAPiZ t_..IIwN-d'..vr•. .y__Ir It-.-t..S...r 14/50!011111 nnarfT tnAlt •fnr.fDtNtt,Mftllsrgot•IIAI 1 •lf.471-MT I SUnvErOn S CEnttr,CA1E NORTH ri —�, I N89-41.28"E ' = 229.20 I T Ste1t i-.!4O .. ....••• �� 4 0 r,nr.,.r,1 n(bl.hhtji:.x:.Ttifetity:;::::: R0:>: o >::: tl I Er :0:::::::::::::::::000... ' 8:' i.; •:':•:�'"''"'. 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A 'nn: Cto.B Mon - 45,555 riontn fret tot 1 - 10.520 nlonre feet tot 7 - 10.4S1 ngonre trot fond - 11,5114 ngnnre fret NM re., I. .001!:1 Inn bonne, free Ltnndlog gnrngr, and ..+all cm` Intl ldloin rorrrnt I on ptrgo••ed lol I. 7. lot 1 1. pre.ent I hooted ar In illy nnnit wry never not vnt er. 1. tot 7 rno he netvrd by nnnit of .ever In nn e41.11n1 110,ttnry "1,10hnic In the nc tt Muhl malt inn nett the • •ldlr of (+ropn.ea lot I. Motet v111 rr Ohnhly Wive to br arrereed (trf., the ventrrly elan of rilnt It nnh 11on.1. I$.,•t•t.•:Pt.t. l*n•veotr.D+., 0,',moo-•11 4. rrolnera Lett 2 will (�erptirc (11L mt the 1100. of bonne prrn•el tY w'•P vMr,•4 S'.clrvr.r.M,e^•114 . Mrt 1.-,4 d,'It nett-nd U^d 51.rv•r'..md.+ on,-.t tnrtlon. i r 11/ / 1 • Delwin 11.fch..nt • 01-1591 1,o++, - Son...ete t1.g1monew Me 11621 I ():5 Page 8/EAGAN ADVISORY PLANNING COMMISSION MINUTES SEPTEMBER 28, 1993 WAIVER OF FLIT - GRRGORY ROUNDS Chairman Voracek opened the next public hearing of the evening regarding a Waiver of Plat in order to split Parcel 030-02 into two parcels located along the east side of Pilot Knob Road north of Jurdy Road in the NW 1/4 of Sep zion 10. City Planner Sturu stated that the City Council, in May of 1993, approved the applicant' s preliminary plat for two lots. He noted that the Dakota County Plat Commission denied the applicant's plat application because the proposed lots' accesses onto Pilot Knob Road did not meet the current Dakota County access spacing guidelines or the right-of-way guidelines of 75 feet half-right-or-way. Mr. Sturm further noted that the City Council, upon the County's denial, directed staff to proceed with this natter as a waiver of plat. Dick LeMay, 1835 Jurdy Road, inquired whether he could state his objections to the proposed parcel split. City Planner Sturm advised Mr. LeMay that he did have the right to state his objections at this public hearing. Mr. LeMay, therefore, expressed concerns as to potential drainage problems from the southern parcel onto his parcel as a result of the split. Assistant City Engineer Foertsch explained that the City Code provides that post-development drainage cannot be greater than pre-development drainage. Member Merkley expressed concern as to taking access onto Pilot Knob Road from these parcels due to the heavy traffic currently on Pilot Knob Road. Members Isberg and Hoeft concurred with Member Merkley. Chairman Voracek stated that the County sent a message to the property owner when the County put two curb-cuts along Pilot Knob Road into the parcel. Miller moved, Gorman seconded, the motion to approve a Waiver of Plat in order to split Parcel 030-02 into two parcels located along the east side of Pilot Knob Road north of 3urdy Road in the NW 1/4 of Section 10, subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on February 2, 1993 shall be complied with: Al, Bl, Cl, C2, D1, El, Fl, G1 and H1 / 4) Page 9/EAGAN ADVISORY PLANNING COMMISSION MINUTES SEPTEMBER 28, 1993 2. The existing maple tree near the north property line of Lot 2 shall be saved. 3. The proposed house on Lot 2 shall connect its water service to the existing 16u water main in Pilot Knob Road. 4. developer shall lot for the eproposed v utility c sanitary sewer service that will serve the south lot. 5. The developer shall obtain a driveway access permit from Dakota County to allow the south lot to connect its driveway to Pilot Knob Road prior to building permit issuance and City authorization of recording the Waiver of Plat_ 6. The driveway for the proposed house construction on the southerly lot shall include a turn-around to alleviate the necessity for backing onto Pilot Knob Road. 7. The Developer is required to provide that all drainage from the parcels is not greater than the pre-development drainage rate. All present voted in favor, except Isberg who opposed. Agenda Information Memo October 5, 1993 City Council Meeting DETERMINATION OF SIMILAR USE FOR GROUP HOME MEADOWVIEW ADDITION G. Determination of Similar Use for Group Home,Lot 5,Meadowview Addition,located along the south side of Meadowview Road in the NE 1/4 of Section 8—The Community Development Department has been approached by Mr. Farris L. Glover, President of My Homes Inc., who would like to develop a maternity shelter for high risk pregnant females 18 years of age and older in an existing residence located at 3105 Sibley Memorial Highway. The house is actually located off the highway along Meadowview Road. The property is zoned Industrial and the house itself is a non-conforming use. The Zoning Code is silent on the appropriate districts for locating a maternity shelter. This proposal raises both long-range land use policy issues, as well as Zonipg Code re 1 ry issues. The staff report detailing these issues is attached on pages'4fdthrough /S This proposal raises broader and longer range issues that the City Council will need to consider t.; part of the Comprehensive Zoning Code revision, specifically it will be necessary to ._etermine how to handle future non-conforming uses and how to provide for a variety of community-based residential and treatment facilities. ACTION TO BE CONSIDERED ON THIS ITEM: To determine the proper zoning classification for Rule #6 Group Residential Facility(maternity shelter), as well as outlining the policy direction that the Council wishes staff to pursue as pertains to this specific shelter. 4/7 __ �Y c' of eagan MEMO TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PEGGY REICHERT, DIRECTOR OF COMMUNITY DEVELOPMENT DATE: SEPTEMBER 30, 1993 SUBJECT: DETERMINATION OF SIMILAR USE FOR A RULE #6 FACILITY (MATERNITY SHELTER) The purpose of this memorandum is to provide the necessary information that the City Council will need to determine the proper zoning classification for a Rule #6 Group Residential Facility (maternity shelter), as well as to outline the policy direction that the Council wishes staff to pursue. BACKGROUND: The Community Development Department has been approached by Mr. Farris L. Glover, President of My Homes Inc., who would like to develop a maternity shelter for high risk pregnant females 18 years of age and older in an existing residence located at 3105 Sibley Memorial Highway. Attached are copies of Mr. Glover's August 26, 1993 letter describing his proposal and the details of both the program and his own credentials, as well as the state statutes governing maternity shelters. The property under consideration by Mr. Glover is zoned Light Industrial and as such, the house originally built in the 1950's is a non-conforming use. Because the Eagan Zoning Code permits expansions of non-conforming uses, this house has been permitted to be extensively remodeled and expanded over the past thirty years. It is now a rather large and imposing residential structure surrounded by low density industrial uses. There is one other non-conforming residence located to the northeast of this house. The Eagan Zoning Ordinance currently does not specifically make provisions for maternity shelters or other types of residential facilities such as group homes. (Note, however, that community residential facilities with six or fewer residents are permitted by right in any single family residential district by state law.) 1 , The City Zoning Ordinance provides that in the event a specific use is not cited in the ordinance, the City Council may determine where such a use should be permitted by considering similar uses. In 1985, the City Council considered the appropriate zoning for the battered women's shelter, the Robert B. Lewis Home. At that time, the Council determined that that shelter should be permitted as a conditional use in a Limited Business district. It would appear that the Council determined that the battered women's shelter was similar to a nursing home which is also permitted as a conditional use in a Limited Business district. The L-I (Limited Industrial) district is intended to be a district in which light manufacturing, wholesaling, automobile painting/repair, offices, machine and welding shops, restaurants, trade schools, etc. are to be permitted. As currently constructed, the L-I is not intended to permit any type of residential or quasi-residential activity. Nevertheless, Mr. Glover would like the Council to consider permitting him to establish this maternity shelter within this residential unit in this industrial area. Given the current zoning restrictions affecting his proposal, there would be two options available for Mr. Glover to pursue: 1. Determination of Similar Use and Rezoning/Conditional Use Permit. Under this option, the Council would need to determine that the maternity shelter is similar to those uses such as a nursing home, permitted as a conditional use within the Limited Businss district. This type of determination would appear to be consistent with previous actions of this Council in the case of the Robert B. Lewis Home. The next step would be for Mr. Glover to request that the home be rezoned to Limited Business and that he be given a Conditional Use Permit to operate the shelter within the LB district. 2. Zoning Code Text Amendment. The City Council could determine that some types of shelters or residential shelters should be allowed as permitted or conditional uses within Light Industrial areas. In this option, a text amendment to the Zoning Ordinance would be required and Mr. Glover's maternity shelter would become either a permitted or conditional use. PLANNING COMMENTS: In deciding how to respond to Mr. Glover's proposal, the City Council should consider the long-range development plans for the industrial area along Highway 13. The City's Land Use Plan has designated this area as industrial for the past thirty years. The specific house under consideration is quite isolated and completely surrounded by industrial activity with the exception of the one single family home to the northeast. The previous owner of the house under consideration apparently used to run his business out of this house, as well as in some adjoining outbuildings on adjacent property. /c'? Another factor to consider is the philosophy underlying the state legislation regarding community residential facilities and community based shelters. Generally,the idea behind the deinstitutionalization movement has been to mainstream individuals within the community and provide as normal and supportive an environment as possible. As such, there may be some question as to whether such an isolated residence as this under consideration is consistent with that philosophy. In terms of pursuing Option 1, the Council may want to consider whether rezoning a portion of this industrial area to Limited Business makes sense in the long run. Option 2 amending the Zoning Code itself to permit shelters within industrial areas would impact all industrial property throughout the City and this implication should be considered by the Council. CONCLUSION: The primary issue before the City Council is a basic land use policy question: Is the use of this residential structure, located in the midst of an industrial area, appropriate as a maternity shelter? And what precedent, if any, would this establish for the future? If the Council decides to support Mr. Glover's proposed shelter at this location, it should then determine which procedural option to pursue and so direct the applicant and staff. Staff would also note that this proposal has raised several issues that, in the long run, need to be more fully addressed as part of the Comprehensive Zoning Code revision. These include how the City should regulate non-conforming uses and how do we want to address the locational needs of a variety of community-based residential care/treatment/living facilities in terms of our zoning regulations? ;,/_ '/)/2 ' Director of Community Development PR/js attach. / 1?) 7 -.. '' r _. _t p �� 's \ �7 o :; .. - _25 • !I dl p °'•` S �� CDs • L_Qµ-"- d (V ,� _ , -- -� I. 'MENDO-T A — H1 < , µ�� ,o. -•IL ---�s� - -- — -- -- r — —— — 7.. v a .� —y /LOST SPUR .-_ LC . r rV V • ,i -/�; �'�� �_ — .y/ L�111B 1IYMD �Y �,-__..--_ t 4, y L _, k _ - Y .-�1�/ P .c• • , Lam , 6L>w1 CLUB� I _ - -• lrsf NO 3 P A C DM•E �r ' ■ y ; 1'LAKE ,J/1�I '-j; � Lcdcs rf ' 'k J AR ?T 4 �'- • . ` i w. _ _ \� __. -- /. y __ R-� iT ( .}� I1 /G4r E tA s- - i % 1� Tlrfhl tr lfs r- ,. .. .. ;Ay t 1i, r .. „ FP� Y� E i �. 1 I )w _ _ d vi,o -,(l I.1 P I i- A. ` + _♦ , - `, ..:tom scHco,. - A • • , .//A. A' .a • - , a -- 1-+ PARK pd?ittip_ P n ' r_.i r _ - J coa `� 11 4.'. - ♦. 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Xr,'.,,-• - •••L• .-,, 1 ,dr•7,.;(31,4',/,' .., . 4, ,t,. , . // /if f' /,''../ i i r(( \( , ..-.. 77 '-.,▪ 1 g la, ..., i71,, ,1 ;[;,1.41iikiiiiiiiii. /..../z:....\\.,...:,',..:-.....r____-, 3. ■ .=-(.....7--,-'.'1-- - ---g, ...., __ . i , a■ --. -7_, ----z.-...------A---. ------- . -, -.-__ - ,- . /3.--c:"1-.- • August 26, 1993 RECEIVE AUG 3 0 7393 Director of Community Development The City of Eagan 3830 Pilot Knob Road Eagan,Minnesota 55122 Dear Sir/Madam:, This letter is in response to a telephone conversation I had with Mr Riddley, project Planner, City of Eagan, regarding existing policy for commercial and residential property zoning. MY HOME INC, is a nonprofit agency interested in purchasing a home located at 3105 Sibley Memorial Highway in Eagan. However there is some uncertainty as to how this property can be used. Apparently the owner of this property operated a small business as well as used the property as the primary residence for his family, and therein lies the delimma. Therefore Mr Riddley, suggested I provide you with a breif synopsis of the program MY HOME INC, would like to operate in Eagan. We believe it is crucial that every pregnant woman, regardless of race, social , economic or family status be given the opportunity to change without being judged because of choices she has made. when she is given an opportunity to change and develop skills to heal the other aeras of her life that also need attention, she will be freed in the process . The programs purpose is to provide a supportive living enviornment for "High Risk" pregnant females 18 years of age and older. In my experience in managed health care, as the former coordinator of Henepin County Project Child for MEDICA, I have worked with many social service agencies, child protection, adult probation, family courts, and the medical community in Henepin and Dakota counties, and resources for these women are extremely limited in Henepin county and nonexistent in the other six metro area counties. This program would be licensed by the State of Minnesota,Department of Human Services as a Rule#6 facility(Maternity Shelter) . This program would be the third of it ' s kind in Minnesota, the only facility of it ' s kind in the seven county metro area specifically for adult "High Risk" Lrecnant females. Pregnant females who have been identified as "High ;isk" , due to her living enviornment or lack thereof,experiencing abuse, family/relational discord, substance abuse issues, irregular medical care or lack thereof,and the pregnant female involved in any other unhealthy lifestyle behaviors that may be detrimental to both mother and child is the target population of the My Home program. /53 The program which MY HOME INC,would provide at 3105 Sibley Memorial Highway in Eagan, would serve 10 to 13 pregnant would be pregnancy various stages of preg y until they gave birth and up to ( 10 ) days post delivery with referral to transitional housing resources,community/county resources,post partum and infant care resources . MY HOME INC, will have 24hr staff coverage to provide safety, structure, support and an enviornment conducive for lifestyle/attitudinal change. The staff will consist of ( 1 ) fulltime livein house manageer/cook, ( staff, fulltime program coordinator, ( 1 ) fulltime counselor, ( 2 ) part-time ( 1 ) part-time public health nurse(R.N. ) , a consulting psychologist, a certified chemical dependency counselor-reciprocal, and a number of experienced and qualified consultants with expertise in womens issues three to four times per week. The residence located at 3105 Sibley Memorial Highway would be an ideal location for this program due to it ' s geographic location ie: being away from large urban areas that the majority of these women live in but not so far that family members cant visit provided program staff provide their transportation on scheduled visiting days, conveniently located by highway 77 , Fairview Ridges hospitals location in proximity to program, and the physical attractiveness of this residence will provide to this population. I am also enclosing a copy of our program description so that you can become more familiar with the program components . In closing I would like to state that this is an innovative/alternative approach to the more traditional programming format or the punitive approach normally subjected on this population. Thank you for taking the time to read and hopefully see the vision that MY HOME INC, has for this population the "High Risk" pregnant female. • Respectfully Farris L. Glover,CCDCR President, MY HOME INC. ( 612 ) 943-2708 cc: M: Mike Riddley,Project Planner The City of Eagan 3830 Pilot Knob Road Eagan,Minnesota 55122 (s-K MY HOME INC. Mission Statement We believe it is crucial that every pregnant woman, regardless of race, social,economic or family status be given the opportunity to change, without being judged because of choices she has made. When she is given an opportunity to change and develop skills to heal the other areas of her life that also need attention, she will be freed in the process . PROGRAM DESCRIPTION The program that MY HOME INC, provides is an alternative/innovative approach to traditional programming. It is specifically designed for "High Risk" pregnant women, in need of a safe and supportive, structured living enviornment which will enable women to make lifestyle/attitudinal changes as well as improve their medical health and emotional wellbeing by receiveing medical care regularly. The women establish their own personal goals for change and with the assistance of program staff as well as qualified female consultants from diverse employment backgrounds an action plan is developed that -e client can complete prior to leaving the My Home program. action plan also includes a post program plan with referrals to medical/mental health resources , community, county and state resources as well as to the Department of Vocational Services to gain insight into educational and employment opportunity. The women will also have a referral to a variety of support groups specifically for women, which continue to empower them to be consistent with lifestyle/attitudinal change. The My Home progra7 will accept any pregnant female identified as "High Risk" , due to li,. . ;~.g enviornment or lack thereof, experiencing abuse, family/relational discord, substance abuse, irregular or no medical care, or a pregnant female involved in other "High Risk" behaviors that may be detrimental to the health and wellbeing of both mother and child is the target population of the My Home program. PROGRAM COMPONENTS The My Home program includes a different educational focus weekly and lecture series (relative to womens issues ) ,along with daily support groups and activities for the women to participate in. The qualified staff and consultants provide the women support individually and collectively by supporting personal growth, change and empowerment. The My Home staff and consultants will provide group and individual programming in the following areas : 1 ) lectures,discussions and films( specific to womens issues ) 2) support group topics which include, a. Increased self awareness/self esteem b. Developing healthy coping and communication skills c. Increasing assertiveness by developing healthy boundaries d. substance abuse support e. Healthy parenting f. Promoting healthy relationships g. Healthy eating/nutrition h. Relaxation, stress management and excercise :i . H. I .V. /A.I .D.S . education _j . Spirituality 3 ) resource library focusing on womens issues 4 ) in house community womens support groups 5 ) transportation to medical care ( 24hr ) service PROGRAM STAFF The My Home staff consist of ( 1 ) consulting psychologist, ( 1 )public health nurse(R.N. ) 1 /2 time, ( 1 ) certified chemical dependency counselor reciprocal , ( 1 ) live in house manager, ( 1 )program coordinator, ( 1 )program counselor, ( 3 ) part-time counselors and several highly qualified consultants with expertise regarding womens issues. The women entering the My Home program will reside in a residential setting offering them an ambience conducive to a positive , healthy and empowering experience, which greatly promotes lifestyle/attitudinal change. ADMISSION CRITERIA 1 ) "High Risk" pregnant females 18 years of age and older. 2 ) Pregnant females experiencing legal, family/relational discord. 3 ) Pregnant females living in an enviornment which is non-conducive to having a healthy child or women experiencing homelessness . 4 ) Pregnant females experiencing abuse. 5) Substance abuse issues which can be addressed with supportive assistance,but no therapy/treatment until after birth of child. 6 ) Client should have a primary physician and be involved with a.- clinic where she will receive regular prenatal care. However our public health nurse will coordinate this service if not in place upon admission. The My Home program will accept referrals from the state, county and H.M.0.s . / `r6 RECEIVED September 7, 1993 • Fp 0 8 1933 Mr Mike Riddley, Project Planner The City of Eagan 3830 Pilot Knob Road Eagan,Minnesota 55122 Mr Riddley, Here is the copy of my resume that you requested I submit to the Director of Community Development to better establish my involment with working in managed health care. I hope that this will get me an opportunity to address the city council, so I can explain in greater detail the valuable resource that MY HOME INC. ,would like to provide to "High Risk" pregnant females. I would also like to thank you for time, interest and advocacy with this endeavor. Should you have any question please dont hesitate to contact me at 943-2708 . respectfully Farris L. Glover,CCDC-R President MY HOME INC. FARRIS L. GLOVER 10709 Bush Lake Road Circle Bloomington,Minnesota 55438 (612) 943-2708 PROFILE: Posses necessary education, coupled with personal and employment experience, as well as a good understanding of the relationship between chemical dependency,physical/mental health and well being. Established as a reputable and credible chemical dependency professional among peers and associates. Desires a challenging position in community service combining education, experience and skills in human service, counseling/mental health and teaching . QUALIFICATIONS: Lecturer, Colleae of St Catherine ( 1988-1989 ) Assoc Panelist for 1989 ,Minnesota Alcohol Traffic Safety Panelist for Govenor Rudy Perpich, Select Committee to study the impact of drugs on crime ( 1989 ) Lecturer ,Minnesota Detox Association( 1989-1990 ) Consultant to Y.E.S . /N.E.0.N• ( 1990 ) Representative for Fairview Ridges/Southdale Hospitals and Minnesota Department of Economic Development, Chemical Dependency Symposium( 1989 ) Consultant , New Chance Program, Sabathini Community Center ( 1990 to present ) EXPERIENCE: UNITED BEHAVIORAL SYSTEMS, Minneapolis ,Minnesota Lead Counselor/Supervisor, Managed Care (Rule#43 ) Adult Outpatient Chemical Dependency Program. Supervise Chemical Dependency Program, ( 5 ) fulltime counselors and ( 3 ) retainers , crisis/individual/family and relationship counseling , chemical dependency/mental health assessments , coordinate Henepin County Project Child for MEDICA,primary contact for Henepin County Child Protection for medical assistance population to access managed care system,and establish appropriate treatment planning, represent United Behavioral Systems chemical dependency programs at Henepin County Provider meetings,program development and hospital consults . FAIRVIEW RIDGES HOSPITAL, Burnsville,Minnesota Lead Counselor/Casemanager, Hospital (Rulef43 ) Adult Outpatient Cocaine Program. Participating in continuing development of variable outpatient cocaine program including development of educational materials , conducting workshops/lectuers , development of individualized treatment planning , bio- psych social histories to determine susceptibility for abuse/neglect and vulnerability status , submitting weekly progress reports to referral sources ie: county , courts, child protection,employers and H.M.Os : individual , famill couples and aftercare counseling , supervisang internship (rP EX' . '',IENCE: program for adult outpatient cocaine programs at Fairview :_ : .es hospital and marketing/provider relations for Fairview Ridges/ Southdale hospitals. Fairview Deaconess Adolescent Treatment Center,Minneapolis ,Minnesota (Counselor) 5-87 to 6=88: . 180 Degree Inc, Department of Corrections Halfway House,Minneapolis ,Mn (Counselor) 7-87 to 11 -88. EDL•JATION: Bachelor of arts Degree- Chemical Dependency Metro State Universuty,Minneapolis,Minnesota Associate Degree/Chemical Dependency Specialist Certificate Minneapolis Community College,Minneapolis,Minnesota Certified Mental Health Technician-John J. Madden Zone Center Maywood, Illinois Certified Chemical Dependency Counselor-Reciprocal Institute for Chemical Dependency Professionals , St Paul,Minnesota Radio/Television Broadcasting Diploma School of Communication Arts ,Minneapolis,Minnesota MEMBERSHIPS/ AW""DS Volunteer: Henepin County Bureau of Community Corrections Volunteer: Chemical Dependency Advisory Board Minneapolis Community College Membership: Institute for Chemical Dependency Professionals ( 1987 to present) National Association of Alcoholism and Drug Abuse Counselors ( 1990 to present ) (/c1C:( ! a w x E w t LICENSING OF FACILITIES FOR CHILDREN 9545.1250 10363 4. Statutory Authority: MS s 245A.09 m History: L1 984c654art5s58;L1987c333s22; 13SR1448 ,. , MATERNITY SHELTERS t 0� w 9545.1200 STATUTORY AUTHORITY.HORITY. � .. Minnesota Statutes, section 624, establishes the authority of the commis- - �. sinner of human services to set rules governing the operation of maternity shel- .. � tens.The commissioner of human services hereby promulgates the following rules to establish standards for maternity shelters Statuitory Authority: MS s 245A.09 �*' History: L 1984 c 654 art 5 s 58 - Ott x 9545.121 D DEFINITION: MATERNITY SHELTER .. . . ' "Maternity shelter," as.used in these standards, means any home or institu- - ,} , tion that provides residental care for three or more pregnant women. . � � ." Statutory Authority: MS s 245A.09 , `= " 9545.1220 PURPOSE AND FUNCTION OF SHELTERS. I " � o Each maternity shelter shall clearly define its purpose and function. The ' . function and services of the shelter shall be related to the need of the unmarried ,, mother and her child, to needs of the community as a whole, an d to the other health and social service resources. 4 . Statutory Authority: MS s 245A.09 T �-� - 5 a 4 ^R' 9545.1230 ORGANIZATION OF SHELTERS. 1 • I,. . ' The maternity shelter shall be incorporated in accordance with the laws of ; ;-.... �'sl the state of Minnesota. - ''" There shall be a board of directors responsible for policies and for the financ- = �#� Y' ing ofthe shelter.The board should be comp used of persons representative of the 4 , , community served. : R There shall be written policies and procedures relating to board structure and 1 ,. A organization. The policies and procedures shall be subject to constant reevalua- .:: 7 tion in the light of changing needs. y ' Statutory Authority: MS s 245A.09 ; ,. --# ., 9545.1240 FIN ANCING AND ACCOUNTING OF SHELTERS. F: ,, r The maternity shelter shall have a plan of financing that gives assurance of ;.--,••••-:. sufficient funs'.: to enable it to carry out its defined purposes and provide proper care of the unmarried mothers. A new maternity shelter shall have sufficient funds assured to cant' it through the first year of operation. ,: .Y .Rk'"G x: All financial accounts shall be audited by a certified public accountant from outside the maternity shelter staff or beard at least once a year, and the report shall be made part of the shelter's records subject to review by the commissioner of human services. ;' -- ,, r Statutory Authority: MS s 245A.09 History: L1984c654art5s58 x ' Y+i y . Y 9545.1250 SHELTER PERSONNEL. ,: All employees shall be persons of good character,good health,and emotional z stability, with appropriate education and experience to carry out the duties assigned to them. There shall be a sufficient number of staff members to provide adequately 5 for social services, education, physical and mental health, group activities and ,y i discussion,and religious needs of the girls and women in care.These people may -: be permanent staff members or may serve in an auxiliary capacity. A d , 4. 9545.1250 LICENSING OF FACILITIES FOR CHILDREN 10364 �7 There shall be written personnel policies and job descriptions approved y '' the board of directors. P Po ] p pproved b If.,. A salary range for each type of position shall be established in writing and ,. - ; ,. shall be adequate to attract and hold efficient personnel,equivalent to prevailing X,. rates of pay in similar positions in the community, and commensurate with the duties and responsibilities of the position. � � P po . . �§ z Personnel policy shall provide specifically for vacations,sick leave,holidays, - . - p and maximum work week. The work week should not exceed 40 hours. There � should be a minimum of two weeks vacation, 12 days sick leave,and seven holi- 4 : - days per year. -,.-= i,1�f Each staff member shall have a physical examination,including chest X-ray, i before he begins work and annually thereafter. Report on such examination for r-I each employee shall be kept on file. '�' _ Individual personnel records should be kept for each employee, to include ••'• evaluations of job performance. Statutory Authority:MS s 245A.09 4 9545.1260 SHELTER STAFF. -' Subpart 1. Executive director. The executive director shall be a person of p, appropriate training and experience, proven executive ability, knowledge of the - ' ' work to be administered, and an understanding of the unwed mother and her � ° t " needs.She should have a college degree with professional training and experience °�` x¢. in social work or its equivalent and experience in working with people,to be able T to carry out her duties and work with committees and other community groups. Subp.2.Social services.The maternity shelter shall make provision for social .. ;. services either by employing qualified social workers on the maternity shelter • - staff or by arrangement with an authorized social work agency. Psychiatric and `. , psychological services should be available as needed. � - t,'` Subp. 3.Group-living staff.Group-living staff shall be persons of=question- , - _may, able moral and emotional fitness, with adequate education and experience to `1 equip them for their duties. Each person in the shelter should have an under- i - standing of unmarried mothers and their needs. Subp. 4. Clerical staff. Each maternity shelter shall have adequate clerical �;, services to keep correspondence, records, bookkeeping, and files current and in ,: good order. g Subp. 5. Other staff. Domestic and maintenance staff shall be employed to F carry on the everyday housekeeping and maintenance functions in sufficient numbers to care for the upkeep of the maternity shelter. '1-':'-i....,—.:.:'; Statutory Authority: MS s 245A.09 Ya' ± ;'b 9545.1270 BUILDINGS AND GROUNDS. Subpart 1. Location.The maternity shelter shall be so located as to provide easy access to hospitals, fire protection services, and other community facilities. Subp.2.Health and safety.All buildings shall conform to local or state build- s R ing codes and shall be approved by the state fire marshal or local fire bureau. R The maternity shelter shall comply with local or state sanitary and safety .. °° requirements relating to water supply,plumbing,cleanliness,heating and ventila- -. _ ,. ,� lion, laundry, and garbage and waste disposal. -,. 4r,-,.-r:;14-',' iZ`Y ' Subp. 3.Living arrangement.The maternity shelter shall be planned and fur- niched to create an atmosphere of cheerfulness and contentment. x��r ` `.There shall be provision for a reasonable degree of privacy as well as for zee- . ,, 6 4 appropriate group-living experiences. The area of sleeping rooms shall be not less than an average of 500 cubic feet - per person. Four occupants per room should be considered a maximum. - ':,"I''' ...-a.„ / tJ 1+ � •. -'8� Y {L'`. l,9• �4 f<` '.'K 3 t f - P's';tk - L y }�'''+.?�Y '- • h ' p fi is - - ' 5 »".. i'" :'::--1". 't' ?* JfL � �r f y_ a - ' t �' y!!'17 r '' fi` -4 + :.r." _:-,_T.:0= 1-17,,,,....;,::::,,, 10365 LICENSING OF FACILITIES FOR CHILDREN 9545.1280 ::4,,.„.,::‘,7,7-_,:iir„,..,,-:77,:-..,[74,..ii:1,4-',.:;:;1: ° t The living room, dining room, and other group activity areas shall be large �-. enough to provide for comfortable and cheerful group living. •I Subp.4.Grounds.There should be sufficient well-kept grounds for recreation and outdoor activities. -, Statutory Authority: MS s 245A.09 i t` ` 9545.1280 SOCIAL SERVICES. *; £ , ;Subpart 1. Admission policies.The basis for eligibility for admission is the ,i. ability to use the services available. Shelters under religious auspices,or those set up to serve a particular group, should define their admission policies clearly.In general,policy should state that ;, ,:• no application will be rejected because of age, race, color, religion, legal resi- dente, marital status, prior pregnancy, or economic status. ,.. �.. Policy about time of admission should be flexible to allow for individual Q.. needs. Eligibility should not depend on the plan for the child or on willingness - * to remain in the maternity shelter for any specified period of time. , If the maternity shelter cannot provide appropriate living arrangements for , care of an unmarried mother at the time when such care is needed,policy should -` ,gE provide for referral to other community resources that can better meet the if.' --* ",4;, woman's needs. �. - If possible,at time of admission,provision should be made by the shelter for W. payment of expenses of living arrangements and medical care for the unmarried {-, - = 1. ~ mother and for boarding care and other expenses for the child.Nevertheless,ser- vices should not be withheld solely because of inability to pay. i .� -` Subp. 2. Casework services. Casework services shall be available to each unmarried mother admitted to a maternity shelter program, either through its own professional staff or through an approved social agency in the community. i L M.: p Casework service shall be offered to each unwed mother, and she should be -.4 '' ,.= referred for such service as soon as possible. I `� The initial casework interview shall be held within ten days after referral. < < _ Casework interviews shall be regularly scheduled,with reasonable frequency j n based on individual needs. Intervals between casework interviews shall not exceed two weeks. VrrW F Casework service shall include help in adjustment to pregnancy, to separa- environment and to group living. Casework service should ` " iii tion from natural include psychological and psychiatric help as needed to facilitate diagnosis and treatment. The caseworker shall be responsible for providing help in formulating a long- , �'' g" - tern plan for the mother and baby. Every unwed mother shall be given the choice of keeping or relinquishing her ..:A,-,:, child and of deciding whether or not she sees her child. Help with this decision x is part of the casework process. :` The casework agency, at the request of the mother, shall arrange for referral adoptive placement.or ' to a licensed child-placing agency for any baby needing adop p t �2 other foster care.The maternity shelter staff shall not place children for adoption --,4i,7,'' ,.� . l or foster care. ;' z . A . Subp. 3. Group-work services.Individual casework service should be supple- �,� me;nted by group discussions to help girls and women to understand themselves and to make sound plans for the future.They should be led by a qualified socials„� worker who has familiarity with modern social work concepts about the problems -. and treatment of unwed mothers. -- �"` ` Subp. 4. Staffing.Provision should be made for regularly scheduled confer- .- ences involving the caseworker, the group worker,and resident personnel in dis- `# . . ,.? cussions on the total planning for each girl and woman in care.Other persons of . . -,. 7(e °Z01 ,--.-,4- -•':',.Vi;',.;,..- x 3 ; Bs'r.44'1 ' "" x t a#. ,i Y ' k. t i , '„r" " --,--z---- ♦ 3 h- .` 1' s- °'bT + y� 7 ':,.,..„_,%,4.. .L.,-- - -F' '' r ----, .ti 7r z s`x +7 .-, S 7-_,--74..,' ` .r:: n :ors.. mhr ,..„--_-.:;,,,7,,,.-..,.".„--...,--41 ,,.,.._,_.,..,,.., -__„,F a y . '�`� 9545.1280 LICENSING OF FACILITIES FOR CHILDREN 10366 therapeutic importance in a given case may also be included in these discussions, „T`` - {e such as psychiatric consultant, clergyman, teacher, parent, relative, etc. 4 � ._ Subp. 5. Case recording. A confidential record shall be maintained for each `` resident, including identifying information, a brief social histo and a record .� �R i 8 �8 history. = ''., of casework planning and services needed.The record may also include psycho- 1 logical reports and medical recommendations. • �-1�,. 1 Statutory Authority: MS s 245A.09 - ' ,..z.t...-L,f, -,,.„.,4 9545.1290 MEDICAL AND HEALTH SERVICES. "' Subpart 1. Physical examination. Initial examination at the time of intake shall include: y �! " ,, : - • A.a complete medical history,including a history of previous pregnan- '`° " ( cies, general health, and significant health history of the family; and ; # • B. a complete physical examination, including: , � -� � � , # a3,,. (1)estimation of the progress of this pregnancy,with determination -� sM - of pelvic measurements and significant abdominal findings; �. (2) weight, temperature, pulse, respiration, and blood pressure, ~ i (3) urinalysis, hemoglobin determination, and blood RH; � , �ft* . (4) serological test for syphilis and cervical and urethral smears for , 4 gonorrhea (to be sent to state Department of Health); and • '` _ � i`, (5) Mantoux test or chest X-ray. � � - t; • ' Subp. 2. Deliveries and postpartum care. The maternity shelter shall enter . % into a written agreement with a licensed hospital in the community to provide `� facilities for obstetrical deliveries and postpartum care. '„ - Subp. 3. Natal care. The maternity shelter shall make provisions for ade- quate prenatal and postnatal care for both the unmarried mother and her child. . " ' " .1 During the first seven months of pregnancy, the unmarried mother should ":. fr f be seen by the physician not less than every four weeks, every two weeks from -Ili then until the last month, and then every week until delivery. '� 41 = At each visit a urinalysis should be done, blood pressure recorded, and the # . patient weighed. z .. *P# i A hemoglobin determination should be done, preferably each month, or at r , ,:..-` ` j least once each trimester. t a} A final and complete postnatal examination shall be made by the physician .. l 1 before discharge. Y ' '� z;4=, 1 Sub 4.Specialists.If possible,the care of the unwed mother must be su er- .4-4 si P ; ,.- wised by a specialist in obstetrics, and the care of the child must be supervised its: IAI by a specialist in pediatrics.Adequate consultation by other specialists should be -. _* i readily available. '44,-;S: .t° ` . I Subp. 5. Dispensing medications. Medications shall be dispensed only on .1 v -z ; {T orders of the attending physician. • r . Statutory Authority: MS s 245A.09 9545.1300 EDUCATION. �} i Subpart 1.Formal education.Opportunities shall be provided for continuing r }.� education for girls whose education has been interrupted by pregnancy.Arrange- a ments shall be made with the local department of education to provide qualified , f .- teachers and to ensure continuance of school and proper credit for work corn- -°' �, pleted in the maternity shelter. The school program should offer a wide variety >_*`` of subjects, in order that each girl can study courses for which her home school 1 'it;-4 -, can give credit. Every effort should be made to ensure confidentiality both in requesting transcripts and in transferring credit. -,. r t. Subp. 2. Informal education. Instruction in health, prenatal care, delivery, -- ' and postpartum care shall be given to all residents. ` i, -"� l ° F ; 4- s ate.-e i-r w 4`z." z C* t s - a 10367 LICENSING OF FACILITIES FOR CHILDREN 9545.1320 N_ 1- A wide variety of activities should be provided to meet varying interests, ' M abilities,needs, and new experiences and to provide an opportunity to find new 4,17i-.7::-.4:-..1 ways of adjusting to life situations. • Informal discussions,in small grou s having mutual interests and problems, _,-** `V should be led by a person trained in social group work when possible. A varied recreation program should be developed to teach acceptable means - of using leisure time as an outlet for emotions, self-expression,and the give and take of social relations. .- - ...- ---- Statutory Authority: MS s 245A.09 ti . 9545.1310 RELIGION. .- ` The religious program shall give consideration to: A.the place of religion in one's total life experience,with its traditional �_ role in crisis situations; .�•- B. the importance of religion in building and maintaining moral stan- , � - dards; C. the value of religion in acquiring a positive self-image; and " x • D.the likelihood of resentment and hostility toward religion on the part .,4, of some individuals, particularly when it is identified with authority. The maternity shelter shall provide opportunities for each resident to follow, w ),. as she may wish,the practices of her religion. In an instance in which the shelter is maintained by a particular church group,this may be accomplished by having ' a resident chaplain responsible for religious activities. In other instances, ;: ,. arrangements may be made for carefully selected clergymen in the area to provide �" these services. ; Pastoral counseling should become a part of the total helping process, and the clergyman should be considered a part of the helping team. Statutory Authority: MS s 245A.09 "4":.-..' '-'q(` ''''it'':'.:: ;41;:":: nom: 9545.1320 RESIDENTIAL PROGRAM. The residential program shall have the following objectives: A. To provide a setting that will facilitate use of professional services .. -► designed: W. (1) to meet emotional, medical, spiritual, educational, and recre- ational needs during a pregnancy; and (2)to prepare the residents for a more mature, emotionally satisfy- ing, and socially acceptable way of living. B. To provide a positive experience of living with other girls that can • f alleviate guilt, decrease hostility, increase self-esteem and self-understanding, { and provide an opportunity for companionship and for participation and self- express].on in group activities. C. To provide healthful and supportive relationships: -�£ 1 through a process of daily association with staff processing q uali- „, • ties worthy of emulation; a (2) through association with adults who are well-adjusted in their PLZ own lives; and _ (3) through daily living experiences that can foster the personality r . growth of individuals. D. To provide an environment that will ensure comfortable shelter, `� appropriate food,privacy,security,relaxation,and freedom from pressures,with _simultaneous opportunity for optimum self-direction, self-responsibility, and self-determination. -•._: - (1)A daily schedule and policies of conduct that make group living /6 C( ,- rt 1 `''.7.::7 err -;.:74,7.. t �- ?: ,_` , ''-'7''‘'."-:.. .,,Z e„14 9545.1320 LICENSING OF FACILITIES FOR CHII.DREN 10368 Y . .. x; k. pleasant for all should be in writing and available to the resident on admission. !J Both should be flexible and adaptable to individual needs. '.- , 'F (2)Residents should have a part in planning activities of the group L�.7,. ,, f and some choice in participating. There should also be opportunities for group : - discussions and group decisions on problems of group living. (3) Work should be considered a part of the therapeutic program, ' and work assignments should be a part of the plan for the girl's physical,mental, < b -» and emotional health and happiness. Proper supervision should be provided to make the work a learning experi- "� ence in the skill and in carrying responsibility. t, The wishes and ability of each resident shall be taken into account in assign- >`� r, ments, as well as her need for leisure and privacy. - ,=r= Disagreeable tasks shall not be used as punishment. Work assignments shall be so planned that they will not interfere with other � °k:_ aspects of the treatment program. 4:, s (4)Any practice not in conformity with the spirit of these objectives ' -,, ,; (censorship of mail, prohibition against a girl's use of her own room during free �.. time,undue restriction of freedom to leave the grounds or to receive visitors,etc.) violates the requirements s of this section. �_ (5)Each maternity shelter shall define the methods and procedures .; to be used by staff in implementing these objectives. ; ` iii Statutory Authority: MS s 245A.09 „4 .,� , 9545.1330 REVOCATION OF LICENSE. 4 , t Failure or inability to comply with above standards shall be cause for refusal . .. or revocation of license. Statutory Authority:MS s 245A.09 . � -SA If GROUP HOMES -, 4 ;, ,. ; 9545.1400 STATUTORY AUTHORITY. , - -, f# The authority of the Department of Human Services,Licensing Division,to prescribe and publish minimum standards for the approval and licensing of x-0.,,L-t s group homes is contained under Minnesota Statutes, chapter 245A. Standards ,. p prescribed, and contained herein, shall be in force until revoked or revised by oe 1 authority of the department. '~ s F The commissioner of human services is delegated responsibility by the state legislature to see that the minimum requirements as herein prescribed are met . gf 1 and maintained by county welfare departments, licensed child-placing agencies, , ' licensed children's institutions, foster family group homes, and independent ' 46,E ',*1 operators of group homes. $ ' 'till f Statutory Authority:MS s 245A.09 History: L 1984 c 654 art 5 s 58; 13 SR 1448 " . I 9545.1410 PURPOSE OF GROUP HOMES.Me In our day,we are greatly concerned about every child in society and his need ' . ' for proper care.We have the responsibility to see that proper resources are estab- n 4.:1 I fished and maintained.With our growing child and youth population and expan- ,, , sion of needs, we find that there are gaps between the service needed and the < _ variety of resources available to provide the service. - _,* I In recent years, in an attempt to meet diverse needs, new resources for care , . � have been established. One of these new resources is the group home. Group -, ! homes provide a type of care that is not available through traditional foster fami- _ *µ f' lies or institutions. Group homes are not meant to replace either of these types s" l of care but present a unique opportunity to combine different aspects of treat- Y '-'7.1:''-‘-'t -';‘,-'*_:-*— :41 ((e ( --1...,4:::,,:i.44., � � a s� .-# z t -=, '2� _ ����g +�, � � z L..y 1 tF k 3. • MEMO —city of eagan TO: HONORABLE MAYOR & CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: OCTOBER 1, 1993 SUBJECT: APPRAISAL/CEDAR GROVE RECONSTRUCTION Following the Special City Council meeting on Wednesday, City Councilmember Hunter polled Councilmembers who were still present at the meeting, including Mayor Egan and City Councilmember Masin, and asked if there was a consensus to share the appraisals for the Cedar Grove reconstruction with property owners who benefitted by the improvements this past summer. The consensus by the City Council was to share those appraisals if acceptable by the City Attorney. The City Administrator has contacted the City Attorney and it is his recommendation that if any resident would like to review the appraisals, they should contact Sharon Hills by phone at his office to review the appraisals at the City Attorney's office. The City Attorney's concern is if the appraisals are copied or given to residents, the public hearing to consider adoption of the assessment roll will turn into a debate and discussion about the appraisals and why certain properties were used as comparables, etc. City Administrator TLH/vmd