04/16/2014 - City Council RegularAGENDA
EAGAN CITY COUNCIL
EAGAN MUNICIPAL CENTER BUILDING
APRIL 16, 2014
6:30 P.M.
I. ROLL CALL AND PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA
Ill. RECOGNITIONS AND PRESENTATIONS
A. RECOGNITION of Cherryl Mesko for 26 years working for the City of Eagan
IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for
an item to be pulled for discussion)
A. APPROVE MINUTES
B. PERSONNEL ITEMS
C. APPROVE Check Registers
D. APPROVE Professional Services Agreement with Mohagen Hansen Architectural Group for
Architectural Services Associated with Old Town Hall
E. SET Interest Rate on Special Assessments Levied in 2014 at 4.0%
F. RESCHEDULE the May 6, 2014 Listening Session and Regular City Council Meeting to May 5,
2014
G. APPROVE a Change in the Management of the West End Fishing and Hunting Club's On -Sale 3.2
Percent Malt Liquor (Beer) License
H. APPROVE a Temporary On -Sale Liquor License and Waive the License fee for the Eagan
Foundation's Wine Tasting and Silent Auction on June 19, 2014 at the Eagan
Community Center
I. ACCEPT MRAC Arts Community Grant
J. ACCEPT Donation of Equipment from the Eagan Hockey Association
K. APPROVE Easement Vacation and Final Subdivision for Safari at Eagan 4th Addition
L. APPROVE Plat Correction - Cedar Grove Parkway 3rd Addition
M. APPROVE Final Plat RAJensen's First Addition
N. Item removed
0. APPROVE Joint Powers Agreement with Dakota County, City Contract 14 -04 (TH 55/ TH 149
Traffic & Safety Improvements) — County Project No. 26 -49
P. APPROVE Signal Maintenance Agreement with MN Department of Transportation City Contract
14 -04 (TH 55/ TH 149 Traffic & Safety Improvements)
Q. REQUEST Revisions to 2014 Municipal State Aid Designations
R. APPROVE a New Lease Agreement between the City of Eagan and St. Croix Harley Davidson for
one 2014 Harley Davidson Motorcycle
V. PUBLIC HEARINGS
VI. OLD BUSINESS
A. PLANNED DEVELOPMENT AMENDMENT —Town Centre Shoppes/ MFC Properties, Bruce Miller —a
Planned Development Amendment to allow a drive - through facility 3450 Denmark Avenue
B. REZONING, PRELIMINARY SUBDIVISION and a PRELIMINARY PLANNED DEVELOPMENT— Hilton
Home2 Suites of Eagan / Morrissey Group - a Rezoning from CGD, Cedar Grove District to PD,
Planned Development, A Preliminary Subdivision of 1.8 acres to create 2 lots and A Preliminary
Planned Development to allow a hotel located at 3939 Cedar Grove Parkway
VII. NEW BUSINESS
A. PRELIMINARY SUBDIVISION and a PLANNED DEVELOPMENT AMENDMENT— Chick- fil -A-
Eagan Promenade 4th Addition - a Preliminary Subdivision to create two lots and a Planned
Development Amendment to allow construction of a restaurant with drive through service located
at 3382 Denmarl<Avenue
VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
IX. ECONOMIC DEVELOPMENT AUTHORITY
A. CALL TO ORDER
B. ADOPT AGENDA
C. CONSENT AGENDA
1. APPROVE EDA Minutes
2. APPROVE Amendment of Purchase Agreement to Extend Closing Date for Sale of EDA
Property to Jensens
D. OLD BUSINESS
E. NEW BUSINESS
F. OTHER BUSINESS
G. ADJOURN
X. ADMINISTRATIVE AGENDA
A. City Attorney
B. City Council Comments
C. City Administrator
D. Director of Public Works
E. Director of Community Development
XI. VISITORS TO BE HEARD (for those persons not on the agenda)
XII. CLOSED SESSION
XIII. ADJOURNMENT
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TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: CITY ADMINISTRATOR OSBERG
DATE: APRIL 11, 2014
SUBJECT: AGENDA INFORMATION FOR APRIL 16, 2014 CITY COUNCIL MEETING
ADOPT AGENDA
After approval is given to the April 16, 2014 City Council agenda, the following items are in
order for consideration.
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
RECOGNITIONS AND PRESENTATIONS
A. Recognition Of Superintendent of Operations Cherryl Mesko For 26 Years
Working For The City Of Eagan.
Facts:
➢ Ms. Mesko began employment with the City of Eagan January 26, 1988. Her last
day of work was April 8, 2014.
➢ Through her many roles in the Parks & Recreation Department, as well as the
community, Ms. Mesko has provided countless hours of community recreation
to the families of Eagan.
➢ Ms. Mesko assisted in the opening of Cascade Bay, assisted with the addition to
the Civic Arena, to include a second sheet of ice. She was also instrumental in the
opening of the Eagan Community Center.
➢ Her project management skills have provided efficiency and cost saving in areas
as varied as building maintenance to front line customer service, to geothermal
heating projects, to new water slides.
➢ Fellow employees, community members, friends and family celebrated Ms.
Mesko's retirement at a reception on April 9, 2014.
➢ Tonight's presentation serves as a formal recognition by the Mayor and Council
of the 26 years of service Ms. Mesko provided to the City of Eagan.
➢ A plaque will be presented to Ms. Mesko in honor of this recognition.
Attachments: (0)
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
RECOGNITIONS AND PRESENTATIONS
A. Recognition Of Cherryl Mesko For 26 Years Working For The City Of Eagan.
Facts:
➢ Ms. Mesko began employment with the City of Eagan January 26, 1988. Her last
day of work was April 8, 2014.
➢ Through her many roles in the Parks & Recreation Department, as well as the
community, Ms. Mesko has provided countless hours of community recreation
to the families of Eagan.
➢ Ms. Mesko assisted in the opening of Cascade Bay, assisted with the addition to
the Civic Arena, to include a second sheet of ice. She was also instrumental in the
opening of the Eagan Community Center.
➢ Her project management skills have provided efficiency and cost saving in areas
as varied as building maintenance to front line customer service, to geothermal
heating projects, to new water slides.
➢ Fellow employees, community members, friends and family celebrated Ms.
Mesko's retirement at a reception on April 9, 2014.
➢ Tonight's presentation serves as a formal recognition by the Mayor and Council
of the 26 years of service Ms. Mesko provided to the City of Eagan.
➢ A plaque will be presented to Ms. Mesko in honor of this recognition.
Attachments: (0)
Agenda Information Memo
April 16, 2014 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council. If
the City Council wishes to discuss any of the items in further detail, those items should be
removed from the Consent Agenda and placed under Old or New Business unless the discussion
required is brief.
A. Approve Minutes
Action To Be Considered:
To approve the minutes of April 1, 2014 regular City Council meeting and April 8, 2014 Special
City Council meeting as presented or modified.
Attachments: (2)
CA -1 April 1, 2014 minutes
CA -2 April 8, 2014 minutes
MINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
APRIL 1, 2014
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, April 1, 2014 at 6:30 p.m. at the Eagan
Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Communications Garrison, Director of Finance Pepper, Director of Parks & Recreation Johnson, Director
of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Police
Sergeant Fineran, Fire Chief Scott and Executive Assistant Stevenson.
AGENDA
City Administrator Osberg noted Consent Item H - the bid date for Contract 14 -04 should be May 20,
2014, rather than May 6. Consent Item Q - Authorize Preparation of Outlet Center Travel Demand
Management Plan, the actual proposed cost is $33,110.
Osberg noted in the Administrative Agenda under Director of Public Works Item 1 - Cedar Grove Parking
Garage Change Order No. 5, staff is asking the Council to consider continuing this item to the April 16,
2014 City Council meeting. In the interim, a Finance Committee meeting will be scheduled to review the
item and issues associated with the parking garage.
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the agenda as
amended. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions or presentations to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
Agenda as amended: Aye: 5 Nay: 0
Mayor Maguire pulled Item D., and Councilmember Fields pulled Item Q. for further discussion.
A. It was recommended to approve the minutes of March 11, 2014 Special City Council
meeting and March 18, 2014 City Council meeting.
B. Personnel Items
I. It was recommended to approve the City of Eagan Policy Changes for Temporary Full
Time Fire Captain and Temporary Full Time Fire Fighters.
2. It was recommended to approve the promotion of Jennifer Saver, Rental Coordinator at
the Eagan Community Center and authorize replacement of the FT Manager on Duty.
3. It was recommended to approve the reclassification of the Administrative Supervisor.
C. It was recommended to approve check registers dated March 14 and March 21, 2014.
City Council Meeting Minutes
April 1, 2014
2 page
D. It was recommended to approve a resolution of support for the final recommendations of
the Highway 77 (Cedar Avenue Freeway) Managed Lane and Cedar Grove Transit Access
Engineering Study completed by the Minnesota Department of Transportation and
authorize the Mayor and City Clerk to execute all related documents.
E. Item was removed.
F. Item was removed.
G. Item was removed.
H. It was recommended to approve the plans and specifications for Contract 14 -04 (TH 55 /TH
149 Roadway Safety and Capacity Upgrade — Street Improvements) and authorize the
advertisement for a bid opening to be held at 10:30 a.m. on Tuesday, May 20, 2014.
I. It was recommended to receive the bids for Contract 14 -03 (City Wide Street Overlays —
Street Improvements), award the contract to Bituminous Roadways, Inc. for the base bid in
the amount of $1,651,596.00 and authorize the Mayor and City Clerk to execute all related
documents.
J. It was recommended to receive the bids for Contract 14 -01 (2014 City -Wide Water Quality —
Storm Sewer Improvements), award the contract to Sunram Construction, Inc. for the Base
Bid in the amount of $224,581.85 and authorize the Mayor and City Clerk to execute all
related documents.
K. It was recommended to approve the plans and specifications for Contract 14 -09 (TH
13 /Silver Bell Road and Nicols Road /Cedar Grove Parkway /Silver Bell Road — Intersection
Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m.
on Thursday, May 1, 2014.
L. It was recommended to declare unclaimed bicycles to be surplus.
M. It was recommended to approve a Final Planned Development (Stonehaven 7`" Addition) for
28 row townhome units, located west of Wescott Woodlands and south of Yankee Doodle
Road.
N. Item was removed.
0. It was recommended to approve a Professional Service Agreement from Universal
Protection Service to provide Uniformed Security Professional at select Eagan Community
Center events.
P. It was recommended to adopt a resolution approving an Exempt Permit for the Eagan
Athletic Association to conduct a raffle on May 11, 2014 at the Lexington /Diffley Athletic
Fields, 4201 Lexington Avenue.
Q. It was recommended to authorize the preparation of a Travel Demand Management Plan for
the Twin Cities at Eagan Outlets by SRF Consulting Group, Inc. and authorize the Mayor and
City Clerk to execute all related documents.
PUBLIC HEARINGS
There were no public hearing items to be heard.
OLD BUSINESS
ORDINANCE AMENDMENT— AN ORDINANCE AMENDMENT TO CITY CODE
CHAPTER 10 REGARDING LOW MAINTENANCE YARDS
City Council Meeting Minutes
April 1, 2014
3 page
City Administrator Osberg introduced the item noting on February 11, 2014, the Energy and
Environment Advisory Commission made recommendations to the City Council regarding possible
amendments of the City's ordinance requirements pertaining to turf grass and vegetation
establishment and the maintenance of residential yards. Osberg noted the Council reviewed and
discussed the recommendations regarding materials types and regulation and, on that basis, the
Council gave direction to staff and the City Attorney to prepare an amendment of the City Code.
Director of Community Development Hohenstein gave a staff report.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve an ordinance
amendment to City Code Chapter 10 regarding low maintenance turf grass and alternative vegetation
and direct the City Attorney to publish the Ordinance Amendment summary. Aye: 5 Nay: 0
NEW BUSINESS
CONDITIONAL USE PERMIT — CROWN COCO
City Administrator Osberg introduced the item noting the property is zoned GB, General Business,
and has had automotive related uses since the 1960's and several related Conditional Use Permits
since the mid 1980's. The property is vacant, except for a 50' pylon sign which was affiliated with
the former use. City Planner Ridley gave a staff report.
The applicant, Jerzy Szoka, was available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Conditional Use
Permit to allow a minor auto repair upon property located at 4195 Nicols Road, subject to the following
conditions: Aye:5 Nay:0
1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by
the City Council.
2. This Conditional Use Permit (CUP) shall replace any and all former Conditional Use Permits for
the property; except for the CUP for the pylon sign approved on January 3, 1991.
3. The applicant shall revise the Site Plan for Building Permit submittal to show compliance with
City Code requirements pertaining to the trash enclosure.
4. The proposed building shall be constructed of exterior finish materials and bulk standards in
accordance with City Code standards.
5. A Lighting Plan consistent with City Code standards depicting all fixtures and illumination levels
shall be provided at the time of Building Permit application.
6. A Landscape Plan, signed by a registered landscape architect, shall be provided at the time of
Building Permit application.
7. The pylon sign for the site shall meet City Code standards for area, setbacks and shall not exceed
27' in height.
8. A Sign Permit is required for all signs prior to installation.
City Council Meeting Minutes
April 1, 2014
4 page
9. Building address numbers shall be installed in accordance with Section 2.78 of the City Code.
10. Outside storage of vehicles is prohibited.
11. The property owner shall be responsible to remove the existing southern access to Nicols Road
and restore the street, curb and gutter, and boulevard, in a manner acceptable to the City
Engineer.
12. Prior to receiving a Building Permit, the applicant shall demonstrate compliance with City Code
§4.33 Post - Construction Requirements, for stormwater management.
13. All mechanical equipment shall be screened from off -site views in accordance with City Code
standards. Mechanical equipment (rooftop and ground mounted) shall be shown on the plans
for Building Permit with the screening methods identified.
14. The applicant shall obtain a Building Permit and the structure shall have adequate exhaust
ventilation per the Protective Inspections Division.
15. The site shall be graded in compliance with City Code standards.
PLANNED DEVELOPMENT AMENDMENT AND PRELIMINARY SUBDIVISION
(EAGANDALE 6" ADDITION) — EAGANDALE PROPERTIES
City Administrator Osberg introduced the item noting the Council is being asked to consider
approval of a Planned Development Amendment to dissolve the association and a Preliminary
Subdivision to create two lots and one outlot upon 3.8 acres for property located at 1335 and 1345
Corporate Center Curve.
City Planner Ridley gave a staff report and provided additional information noting the park and trail
dedications have not been previously satisfied for this site. At the time of the final subdivision a
cash dedications is due for Lots 1 and 2 and for Outlot A at the time of building permit. Ridley
continued that the Advisory Planning Commission noted the required dedication of drainage and
utility easements did not appear to be met on the lot lines between parcels. He stated the issue
will be resolved with the applicant entering into an encroachment agreement with the City to cover
the shortfall and an additional condition has been added to the Preliminary Subdivision conditions.
The applicant was available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Planned
Development Amendment to dissolve the association for property located at 1335 and 1345 Corporate
Center Curve, legally described as Lot 2, Block 1 Eagandale Office Park 5t" Addition, subject to the
following conditions: Aye: 5 Nay: 0
1. An Amendment to the Final Planned Development Agreement shall be executed eliminating the
requirement for an association. The PD Amendment Agreement shall be recorded against the
property with the Plat.
2. The property shall be platted.
3. Cross - easements for ingress /egress and shared parking shall be executed in a form acceptable
to the City Attorney.
City Council Meeting Minutes
April 1, 2014
5 page
4. Cash park and trail dedications are due for proposed Lots 1 and 2 and shall be paid at the time of
Final Subdivision. The dedications for Outlot A shall be collected at the time of future
development with issuance of the building permit.
5. This PD Amendment is intended to supplement and amend the prior Final Planned Development
Agreement. All other terms and conditions of the Final Planned Development Agreement shall
remain in full force and effect.
Councilmember Fields moved, Councilmember Hansen seconded a motion to approve a Preliminary
Subdivision to create two lots and one outlot upon 3.8 acres for property located at 1335 and 1345
Corporate Center Curve, legally described as Lot 2, Block 1, Eagandale Office Park 5t" Addition, subject to
the following conditions: Aye: 5 Nay: 0
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 2, 1993: B1, B2, and B4
2. The property shall be platted.
3. Public drainage & utility easements at least 10' in width shall be dedicated on both sides of all
public utilities, and 10 foot easements shall be dedicated along all lot lines. City Engineer shall
determine appropriate easement dedication prior to City Council approval.
4. Cross - easements for ingress /egress and shared parking shall be executed in a form acceptable
to the City Attorney.
5. Cash park and trail dedications are due for proposed Lots 1 and 2 and shall be paid at the time of
Final Subdivision. The dedications for Outlot A shall be collected at the time of future
development with issuance of the building permit.
6. Prior to Final Subdivision approval, the applicant shall enter into an encroachment
agreement with the City, in a form acceptable to the City Attorney, to permit existing
encroachments of retaining walls within drainage and utility easements.
PLANNED DEVELOPMENT AMENDMENT —SCHAFER RICHARDSON, INC.
City Administrator Osberg introduced the item noting the Council is being asked to consider a
Planned Development Amendment to allow a drive- through facility in conjunction with a fast food
restaurant operation at 2109 Cliff Road. City Planner Ridley gave a staff report.
The applicant, Cynthia Hable, provided an overview of the request, stating the applicant is in
agreement with the suggested conditions of approval and that she was available for questions.
The Council discussed the amendment.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve a Planned
Development Amendment to allow a drive - through facility in conjunction with a fast food restaurant
operation at 2109 Cliff Road, subject to the following conditions: Aye: 5 Nay: 0
1. A Planned Development Amendment Agreement shall be executed and placed on file with the
Community Development Department prior to issuance of any permits.
City Council Meeting Minutes
April 1, 2014
6 page
2. The applicant shall revise the Site Plan to provide stall dimensions consistent with City Code and
handicap parking standards.
3. Cross - easements for ingress /egress and shared parking shall be executed in a form acceptable
to the City Attorney.
4. The applicant shall provide a revised Landscape Plan, prepared by a Registered Landscape
Architect, providing new plantings around the base of the pylon sign, transformers and the
south side of the trash enclosure and shrub beds on either side of the tree on the southern
perimeter and a shrub bed on the east perimeter between the transformers and the access to
Cliff Drive should also be included.
5. Directional signage shall be provided at the entrance and exit of the one -way drive through lane.
6. All signage is subject to the requirements of the City Sign Code and a Sign Permit is required for
each sign prior to installation.
7. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City
Code.
8. The developer shall be responsible to restore the street, curb and gutter, and boulevard
damaged by installation of the water main service along Cliff Drive in a manner acceptable to
the City Engineer.
PRELIMINARY SUBDIVISION, REZONING AND PRELIMINARY PLANNED DEVELOPMENT —
HILTON HOME2 SUITES OF EAGAN /MORRISSEY GROUP AND
EAGAN ECONOMIC DEVELOPMENT AUTHORITY
City Administrator Osberg introduced the item noting on February 3, 2014, the Eagan Economic
Development entered into a purchase agreement to sell the property to MHC Cedar Grove, LLC.
The Council is being asked to consider approval of a Preliminary Subdivision, a Rezoning from Cedar
Grove District to Planned Development and a Preliminary Planned Development for the proposed
four - story, 123 -unit hotel located along Cedar Grove Parkway. City Planner Ridley gave a staff
report.
Bill Morrissey, the applicant, gave an overview of the request and was available for questions. The
project architects, Aaron Roseth and Chris Morrissey, summarized the outstanding issues and the
rationale behind the Morrissey position. They also stated they were both available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the issues and responded to the following items as following:
1. Parking Garage Access Alignment —The Council agreed with the modification to the
driveway alignment with the parking garage.
2. Signage — City Code allows building signage on two sides of the building. The developer is
proposing signage on the north, east and west sides of the building. The Council agreed
with signage on the north, east and west sides of the building.
3. Roof Top Beacon and illumination of Beacon on south side of the building —The Council
agreed the roof top beacon was an acceptable feature and did not need to be shielded on
the south side.
4. Building Materials —The Council agreed the building materials should get closer to meeting
the City Code standards. The material requirements in the Cedar Grove District are for 60%
City Council Meeting Minutes
April 1, 2014
7 page
Primary - 30% Secondary -10% Accent and the applicant proposes a breakdown of 24% -
66% - 10 %. Discussion occurred regarding options such as wrapping the entire bottom
portion of the building with stone (Primary material) which would bring the percentages to
30% - 60% - 10 %. Mr. Roseth noted the possibility of changing out the darker material on
the building to a Primary material, such as brick, which would also bring the Primary
material percentage up. Mayor Maguire noted his preference that the Primary materials
get to 50 %. The Council agreed. It was determined the item should be continued to a
future City Council meeting to allow additional time for Morrissey to work with their
architects and Hilton on different building materiasl scenarios.
Building Architecture — The Council agreed the proposed fagade articulation is an
acceptable balance.
Councilmember Fields moved, Councilmember Bakken seconded a motion to continue the Preliminary
Subdivision, Rezoning and Preliminary Planned Development - Hilton Homes2 Suites of Eagan /Morrissey
Group and Eagan Economic Development Authority item to the April 16, 2014 City Council meeting.
Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
DIRECTOR OF COMMUNITY DEVELOPMENT
Director of Community Development Hohenstein noted 62 of the 105 plans are in for Paragon Stores,
with Paragon releasing spaces within the center on April 15, May 15, and June 15, 2014.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at
8:07 p.m. Aye: 5 Nay: 0
Date
Mayor
City Clerk
MINUTES
SPECIAL CITY COUNCIL MEETING
APRIL 8, 2014
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
City staff present: City Administrator Osberg.
INTERVIEW ADVISORY COMMISSION APPLICANTS
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye: 5 Nay:0
The City Council interviewed 14 applicants for the various openings on the Advisory Planning
Commission, Advisory Parks and Recreation Commission, Airport Relations Commission, and Energy and
Environment Advisory Commission.
It was noted that 8 incumbents reapplied. At the invitation of the City Council, they all agreed to
respond to an online survey about their experiences to date on their respective commissions, and as
such, were not interviewed by the City Council.
Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at
8:44 p.m. Aye: 5 Nay: 0
Date
Mayor
Clerk
Agenda Information Memo
April 16, 2014 Eagan City Council Meeting
CONSENT AGENDA
B. Personnel Items
Item 1
Action to be Considered: Approve the hiring of the Parks & Recreation PT Marketing
Assistant /Clerical Technician "to be named ".
Facts:
➢ City Council previously approved to fill the position on January 21, 2014.
Attachments: (0)
Item 2
Action to be Considered: Approve the hiring of Seasonal Employees in Parks & Recreation:
Community Guest Services
Witt, Paul Center Representative
Community Guest Services
Lentsch, Sara Center Representative
Agenda Information Memo
April 16, 2014 Eagan City Council Meeting
CONSENT AGENDA
C. Ratify Check Registers
Action To Be Considered:
To ratify the check registers dated March 28 and April 4, 2014 as presented.
Attachments: (2)
CC -1 Check register dated March 28, 2014
CC -2 Check register dated April 4, 2014
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
CONSENT AGENDA
D. APPROVE Professional Services Agreement with Mohagen Hansen Architectural
Group for Architectural Services Associated with Old Town Hall
Action To Be Considered:
Approve a professional services agreement with Mohagen Hansen Architectural Group for
architectural services associated with Old Town Hall.
Facts:
➢ On September 8, 2013, an arsonist set fire to the Old Town Hall building, causing
substantial damage to the structure and contents.
➢ The structure has been stabilized and winterized (i.e. "shrink wrapped ") to preserve
it through the winter as the City Council determines how best to proceed with
recreating or replacing Old Town Hall.
➢ Per the Council's direction at the February 11 Special City Council meeting, proposals
were sought from qualified architects on the cost and timeline to work in
partnership with the City to provide sketches, cost estimates, and recommendations
on the following three options suggested by the City Council to recreate or replace
Old Town Hall:
o Build a stand -alone building on the municipal campus with functional space
(e.g. bathrooms, office space, HVAC, etc.)
o Reconstruct Old Town Hall as a building addition (bump out, breezeway, etc.)
utilizing amenities of City Hall (e.g. HVAC, bathrooms, etc.)
o Use of the former Fire Administration building (3795 Pilot Knob Road) in
partnership with other arts /history /culture uses.
➢ Mohagen Hansen Architectural Group is being recommended given their vast
experience and their proposed partnership on the project with MacDonald & Mack
Architects, who specialize in historic preservation and adaptive reuse.
➢ As part of their proposal, they will provide a thorough investigation to determine the
structural and architectural integrity of the current Old Town Hall, which will result
in a determination of which parts of Old Town Hall can be reused or incorporated
into a new design.
➢ They will seek input and feedback from a steering committee, which will include
appropriate City staff and representatives of the Eagan Historical Society.
➢ The firm will present design options and preliminary costs for each of the identified
three options for the City Council's review.
➢ The architectural team is proposing an hourly, not to exceed, fee estimate of
$29,520- $35,390.
➢ Mohagen Hansen will be prepared to present the design options and preliminary
cost estimates to the City Council at the June 10 Special City council meeting.
Attachments: (1)
➢ CD -1 Proposal from Mohagen Hansen Architectural Group
City of Eagan, MN
Old Town Hall Architectural Services
Planning I Architecture I Historic Preservation I Interior Design
MohagenlHansen Architectural Group
Mark L. Hansen, AlA, LEED AP BD+C
Principal
tel 952.426.7401
mhansen@mohagenhansen.com
www.mohagenhansen.com
MacDonald & Mack Architects
Stuart MacDonald, AIA
Principal
tel 612.341.4051
StuartM@mmarchltd.com
www.mmarchltd.com
April 3, P014
Nab ACDONALA) t`-, INAACK
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Even
April 3, 2014 Architectural
Group
City of Eagan
Attn: Dianne Miller
Assistant City Administrator
3830 Pilot Knob Road
Eagan, MN 55122
Dear Ms. Miller and Members of the Selection Committee:
We appreciate the opportunity to submit our qualifications to work in partnership with the City of
Eagan, the Eagan Historical Society and other stakeholders, to develop concepts, costs and
recommendations to recreate or replace the Old Town Hall building.
As a resident of the City of Eagan for over 15 years, I have a vested interest in seeing that this project
proceed in such a way that the final product will result in an area that brings pride to the community, and
encourages its residents to share the history of the fine City of Eagan.
We believe that we present a unique team with the specific qualifications that an important project such
as tlus requires. Mohagen I Hansen Architectural Group brings award winning, high quality, planning,
architecture and interior design expertise to the project. This expertise includes the capability to
develop hand drawings, one dimensional and three dimensional, computer generated design concepts
that clearly depict the thoughts and ideas shared by the stakeholders during the initial planning
meetings. We have found time and time again that 3 -D concepts allow our clients to see exactly what
the final product will look like while in the early schematic design phases. To augment our experience,
we have selected the firm of MacDonald & Mack to join our team. They will provide specialized
expertise in historical preservation and adaptive reuse. As leaders within the State of Minnesota and
beyond, they will bring unique knowledge and thoughtfulness to this project having developed design
solutions for countless historical structures throughout the State.
We are extremely enthusiastic about this project and would welcome the opportunity to present our
qualifications to you in a formal interview process, should you deem it necessary. If upon review of
this proposal submittal, you have any questions or require additional information, please feel free to
contact me directly. We look forward to hearing from you soon.
Sincerely,
MohagenlHansen Architectural Group
Mark L. Hansen, AIA, NCARB, LEED AP, BD +C
Principal I Co -Owner
1000 Twelve Oaks Center:Drive
Suite 200
Wayzata, MN 55391
Tel 952.426.7400
Fax 952.426.7440
wwwnohaagenhanseas:oom
City of Eagan, WIN I Old 7biw i /-,Ial/ 'Sevvices
S
,-section 1 1 Company History........................ ............................... page 4
MohagenlHansen Architectural Group
MacDonald & Mack Architects
Section 2 1 Relevant Project Experience .. ...........................page 8
• Project Profiles
• References
S c- eam and Resumes ...... page 19
e ction 3 Proposed Project T
• Introduction to the Team
• Resumes of Team Members
Section 4 i Project Approach ......................... ...........................page 25
Section 5 Proposed Fee ................................................... ......... page 30
0
6ection 6 Additional Information .......... ........ .........-page 33
0 Team Key Differentiators
Aah�
Page 2
City of PAPO 5 Z
Cr y! of Eagan, MN I O/d Tovvn, all SevZ 3
ectoq ] | ;\ ^y History
Page 3
� �
Mf /BJ) `M
City of Eagan, KFIN r)4';t is -Avvr? /_kdl Ar ;ilrl-e: cl-ur-a/ S el Lei 'e,?S
MohagenlHansen Architectural Group
Mohagen j Hansen Architectural Group was founded in 1989. Since that time,
the firm has evolved into a full- service planning, architecture and interior design firm,
today maintaining a staff of over 20 full time professionals working on projects in
Minnesota, Wisconsin, Iowa and the Dakotas. The current breakdown of staff is as
follows:
15 - Architecture 4 - Interior Design 3 - Administrative /Marketing
We provide a full spectrum of planning and design services to the following market
segments:
• Civic • Healthcare • Senior Living
• Corporate Office • Dental • Educational
• Office/Warehouse /Industrial • Hospitality /Restaurant • Financial
Intelligent spaces have an aptitude for how people work and how people feel.
You plan and design smart when the function and the experience of a building
are seamless. These are the kinds of spaces we create at Mohagen I Hansen
Architectural Group.
Mohagen I Hansen plans, designs, and builds smart. We know ways to improve the
flow of people and information, and enhance the operational efficiency of staff. We
understand how to incorporate technology, and equipment requirements, techniques
for enhancing privacy and security, and the ins and outs of local codes. We have an
experienced staff dedicated to our specialty of providing quality work environments.
We'd like to believe that sheer talent and hard work has led to our successes, but the
truth is much more down to earth. Like all prosperous, growing firms, word of mouth
explains a lot of our growth. We know a good part of our success comes from being
connected to the projects in which we invest our efforts.
Gay otEspaa
Mohagen Hansen is dedicated to the
delivery of quality work, responsive
architectural and interior design,
outstanding service, and a significant
knowledge of our client industries.
Our Commitment-
We will partner with our clients, and
work hard every day, striving to
meet and exceed their goals while
developing:
Inspirational Design. Lasting
Relationships,
Primary Project Contact
Mark L. Hansen, AIA, NCARB, LEED AP BD +C
mhansen @mohagenhansen.com
952.426.7402
Page 4
City of Eagan, MIN 0ir;+ TbS;bfC] f :.>:,1,,n,£,"
MacDonald & Mack Architects
MacDonald & Mack Architects specializes in the preservation, restoration,
and adaptive reuse of historic properties. Based in Minneapolis, the firm was
founded in 1976. In 2011, we received the AIA Minnesota Firm Award, with
the jury calling us "the gold standard in historic preservation."
With nine staff, our firm is large enough to take on substantial projects but
sufficiently small to retain a nimble, adaptable, and highly personalized
approach. All work is performed by or under the direct supervision of
one of the three principals, ensuring that all projects meet the highest
quality standards. Our entire architectural team fulfills the Secretary of the
Interior's Professional Qualifications Standards for Architecture and Historic
Architecture; our three principals also meet the standards for Architectural
Historian.
We've worked on more than a dozen National Historic Landmarks, and
over 500 properties listed on the National Register of Historic Places. Our
work has been recognized with awards from the National Trust for Historic
Preservation, the Preservation Alliance of Minnesota, and AIA Minnesota,
among others.
Fbcus andServices
In addition to standard full architectural services, we provide professional
services for all aspects of building assessment and preservation planning. In
our projects, we routinely apply the Secretary of the Interior's Standards for
the Treatment of Historic Properties —which firm co- founder Robert Mack
helped write when he worked for the National Park Service.
Understanding of Landinark Buildings
We particularly appreciate the challenge and the honor of working on
landmark sites like the Carlson Lime Kiln and Barn Bluff. We understand
and value the essential importance of such sites and structures, and are
committed to finding innovative and historically- sensitive ways for such
sites to retain their relevancy and adapt for modern use, while retaining their
original character - defining features.
Section 11 Cornpaqy History
Whet Sets Us Apart...
Our team's "added value" comes
from our experience and technical
and design expertise, as well as our
singular focus: preservation is all we
do, and has been for over 38 years.
We have worked with local, state,
and federal oversight bodies for
over three decades. We know the
people, the systems, the ques-
tions to ask, and we make sure the
project is done right the first time.
Because of our proven abilities and
rigorous approach, our projects
regularly receive approval without
question from State Historic Pres-
ervation Offices and local Heritage
Preservation Commissions.
In addition to our experience, we
have diagnostic tools to fully evalu-
ate the condition of a building and
understand the underlying cause
of each problem. For example, our
boroscopes allow us to look into
existing construction without ex-
tensive damage to the building and
Rilem tubes allow us to determine
absorption characteristics of bricks
and mortar in situ.
Primary Project Contact
Stuart MacDonald, AIA, NCARB
StuartM @mmarchltd.com
612.341.4051
0 `W r
Page 5 ( i
f �"
City of Eagan, IMN 100 7r vv /n, 1')c}rvices
I 1'i°m r fe,
Services to be Provided
We believe that what has contributed to the firm's success is our continuous
dedication to clients, and our commitment to establishing long -term rela-
tionships. We believe the key to providing quality is offering personalized
service, with an emphasis on cost effective, yet aesthetically pleasing plan-
ning and design solutions. The wide range of services we provide to clients
includes the following:
Planning
• Site Analysis/ Evaluation and
Selection
• Feasibility Studies
• Site Master Planning
• Facility Master Planning
• Visual Imaging
• Strategic Planning
• Equipment Planning
• Operational Efficiency Planning
Architecture
• Concept Development and
Design
• Building Design
• Historic Preservation
• Adaptive Use
• Restoration
• Sign age/Wayfind in g
• Green /Sustainable Design
• Models and Renderings
• Engineering Coordination
• Telecommunications
Coordination
• Value Engineering
• Construction Administration
• Post Occupancy Evaluation
• Facilities Management
• Project Management
4010.
MY of Fap
Interior Design
• Space Programming
• Space Planning
• Material and Finish
Selections
• Furniture Inventory
• Furniture Design and
Specifications
• Artwork Selection
Project Imagery
• Digital Photography
• Scanning /Editing
• Construction Site Signage
• Renderings
• 3D Modeling with Sketch -Up
Data Management
• BOMA Calculations
• Facility Record
Documentation
• Product Specification
Information
• Building Standards Design and
Documentation
• LEED Certification Application
Process
Section 11 Con? any i- iistory
VOW
Page 6 :
Cit ill , ,
y of Eagan, MN, Tovivn, 11-
a
Section 2 1 Relevant Project Experience
ra
Page 7
MY
Oft
City of Eagan, M � /61 j ")t!� /r] ti' tl Ar.' %LC'k,,"t'i.;, <Ii )U :V1 %'r:x;
introduction Projects Comple ted its Eagan, Mill
MohagenlHansen Architectural Group has provided planning and design
services for a variety of building types. Many projects have required the
exterior rehabilitation of a building to create a new, upscale facade, or to
develop a specific look for the building. The design capabilities of our staff
are very adaptable. Aside from meeting with the client to clearly define goals
and expectations, the design team does the appropriate research required
for them to have a keen knowledge of the desired design style and the
elements such as materials and textures that will best clearly communicate
that style.
The historic preservation and restoration expertise of MacDonald & Mack is
a strong addition to the project team. They will be instrumental in assisting
as we develop options that explore reconstructing the Old Town Hall or
incorporating elements pertaining to history and culture into the former Fire
Administration building.
Together our firms will blend our experience and dedication to the City of
Eagan to help develop thoughtful and fiscally responsible solutions.
Cedar Grove Redevelopment Area
3D Sketch Up Model of the Entire
Proposed Redevelopment Area
Centennial Ridge Office Park
Two Building Retail Strip Center with
build out of dental office, medi -spa,
and restaurant.
Manley Plaza Office Building
Building design for this corporate
office building on Ridgecrest Circle
Health Partners
Planning and design for the build -out
of the Eagan Family Practice Outpa-
tient Clinic
The following pages consist of project profiles where similar services
and processes were required. Each project includes references that we
Minnesota Gastroenterology, P.A.
encourage you to contact to learn more about the benefits of working with
Planning and design for the build -out
both MohagenIHansen Architectural Group and MacDonald & Mack
of the SouthEast Metro Endoscopy
Architects.
Center on Town Centre Drive
Eagan Resource Center
Planning and design for center relo-
cation and expansion
Page 8
MY of bp
City of Eagan, Mfg r? %C1 i ?L' 7? f...Ia,,/
Pierre Bottineau House
(completed by MacDonald & Mack)
section 2 ; sin7il -�r roject experience
This Greek Revival house was built Pierre Bottineau circa 1854 and was one
of the first houses erected in Osseo. Its mixture of construction techniques
provides rare insight into the experimental nature of balloon frame construc-
tion used during the early settlement of Minnesota. Since its initial construc-
tion, the house had been moved multiple times, and altered significantly. At
the beginning of the project, the house was languishing in a public works
yard, used for storage and in generally poor condition.
MacDonald & Mack Architects collaborated with the Minnesota Department
of Transportation and Three Rivers Park District to relocate the house to
the Elm Creek Park Reserve and restore it to its original configuration and
period- appropriate appearance, while also providing upgrades for modern
use as an interpretive center. This work included stabilizing the balloon frame
structure and providing heat, electricity, and lighting to facilitate its new use.
During restoration, we took care to present a visual differentiation between
historic and new materials, allowing visitors to understand the evolution of
the house; similarly, a portion of the original framing was left exposed for
educational interpretation, showing the historically - important framing tech-
niques.
Scope of Work
• Historic Structures Report
• Greek Revival architecture survey and research
• Balloon framing research
• State Historic Preservation Office Review
• Full architectural services, including Construction Documents and Con-
struction Administration
Gib of �aa
Client
Minnesota Department of Transpor-
tation and Three Rivers Park District
Location
Maple Grove, MN
Status
Complete
Contact
Mr. Thomas McDowell
Three Rivers Park District
763- 599 -6705
tmcdowell @threeriversparkdistrict.
org
Page 9
City of Eagan, 15AN I 0/cY Timm i..lad r %;`ii Fi ;'( "(,!;'cit Services
Delano Village fill
section 2 1 shnitar project experience
Built in 1888 and located in the heart of downtown Delano, the Delano
Village Hall is considered an "anchor building" for the community and has
served as a fire station, village hall, jail, library, and most recently, histori-
cal society museum and event space. The historic building posed several
issues for the City of Delano: a failing roof, lack of an adequate fire -sup-
pression system, and interior spaces that were poorly arranged and not fully
accessible to the entire community.
MacDonald & Mack Architects worked closely with the City of Delano to
develop historically compatible solutions to these issues including:
• Preparing construction documents for the replacement of existing roof-
ing in keeping with functional weather protection requirements
• Providing construction documents for the installation of a fire- suppres-
sion system compatible with the historic character of interior spaces
• Creating a diverse, mixed -use conceptual plan for the redevelopment
of the Delano Village Hall to address future community programming
requirements, accessible restrooms, elevator access to all floors, and
a new egress stair in conformance with the guidelines set forth in The
Secretary of The Interior's Guidelines for Rehabilitation
Scope of Work
• Historical research
• Code research
• Building condition survey
• Schematic design for building
redevelopment
Ah
City at£ar
• Schematic design work sessions
with City of Delano subcommit-
tee
• Rendered schematic design
presentation materials
• Construction documents for roof
replacement and new fire sup-
pression systems
Client
City of Delano
Location
Delano, MN
Status
Complete
Contact
Mr. Philip Kern
City Administrator, City of Delano
763- 972 -0565
pkern @delano.mn.us
nw
Page 10
Sty of Eagan, MIN I ()kJ /tl,vr, i %.?, , ,r,, ?,:..rC..ti.l! 13r ;.>EJ!`b'!C:E;s
Onamia nisi l Haff and De pot
(completed by MacDonald & Afack)
section! 2 1 sirnil r project experience
The Onamia Soo Line passenger and freight depot, built in 1908, is his-
torically and architecturally significant as an example of an early twentieth
century rural railroad depot. In 1989, the tracks were abandoned and the de-
pot was given to the City of Onamia. When the City received the Depot and
surrounding property, it was in poor physical condition. Floors were buckled
and rotting, the siding was in poor shape, the roof needed major repairs.
The Municipal Hall has continually housed local government since 1934 and
is listed on the National Register of Historic Places. It is prominently situated
on Main Street and is one of few architecturally and historically significant
buildings in Onamia. At the start of the project, the Municipal Hall had a vari-
ety of problems, including crumbling mortar, interior wall condensation, and
poor electrical systems.
MacDonald & Mack undertook thorough conditions assessments of each
structure, as two simultaneous projects funded by Minnesota Historical and
Cultural Heritage Grants to the City of Onamia. The final reports provided a
survey of the buildings (including exterior and interior architectural elements,
structural systems, mechanical and electrical systems, etc.), and our recom-
mendations allowed for corrective measures to be planned and implement-
ed, with specific work recommendations adhering to the Secretary of Interi-
or's Standards and Guidelines for the Treatment of Historic Properties.
Scope of Work
• Historical research
• Code research
• Building condition survey
• Recommendations for treatment
Y Qf 1031
Client
City of Onamia
Location
Onamia, MN
Status
Complete
Contact
Ms. Kathy McCullum
City of Onamia
320 - 532 -3311
cityhall @mlecmn.net
Page 11
City of Eagan, MIN I 0 /cY T vvf1 r ,,Y r,IC:Y ?ji'(; "!;, " <1% Se -vk,, s, section 2 1 sirnitarp eject experience
Cedar Crave Redevelopment Area
MohagenjHansen Architectural Group was selected to provide a 3D model
of the proposed redevelopment plans for the Cedar Grove Redevelopment area
in Eagan, MN. To help better communicate to potential tenants and owners as
well as members of the community, we developed a three dimensional movie
from images that were provided to us by the City in concert with aerial images
that we were able to obtain. The final products was a movie that was used
at the Mayor's State of the City Address as a way to "fly around" the site and
illustrate the impact that it will make in the community.
Scope of Work
• Development of a series of graphics for use in presentations to the
Mayor and other public officials within the City of Eagan.
• These 3D renderings can also be used to communicate with potential
tenants and members of the community.
• Required coordination with the City to obtain drawings. Our role was to
take the architectural design concepts developed by others and create
the 3D renderings and a fly- through movie for marketing purposes.
Client
City of Eagan
Location
Eagan, MN
Status
Completed
Contact
Tom Garrison
Communications Director
City of Eagan, MN
tgarrison @cityofeagan.com
651- 675 -5008
41F,
CikYotAPO
Page 12
MIX
City of Eagan, MN I O/d ToU ✓ra Serv%ces
Eagan Resource Center
section 2 j similar project experience
Client
Eagan Resource Center
Sr„° Lacatiorr
Eagan, MN
MohagenlHansen Architectural Group was selected to provide programming,
space planning, architecture and interior design services for the relocation of the
existing Eagan Resource Center. When the Center sought additional space, they
selected the MohagenlHansen team to work with them as they finalized their
new location selection. We provided programming and fit planning to ensure
they would fit and function efficiently in their new desired space. We worked
closely with them to determine optimal department adjacencies for this space
which consists of a welcoming greeter desk, waiting area, a community food
shelf with pantry and bulk storage
Scope of Work
• Design of interior build -out to serve a specific function
• Coordination with the City of Eagan including the development of a pre-
sentation to communicate the site selection process and functions of the
resource center to members of the community
Building Area
3,177 sq. ft.
Status
Completed
Contact
Lisa Horn, BS, MPA
Executive Director
Eagan Resource Centers
lisahorn @eaganrc.org
651- 688 -3189
Page 13
City aft
City f Eagan, KFIN 1 ()[ ovvl) f 1e? , p, ,,v
Catholic Fldorc,,,are History Display
MohagenIHansen Architectural Group was selected by Catholic Eldercare
has asked Mohagen /Hansen to provide schematic design services to
upgrade the link space which connects the Catholic Eldercare on Main and
Main Street Lodge buildings, in Minneapolis, MN. The project requirements
were to develop 3 options for the space with 3 varying levels of complexity,
all of which were to focus on honoring the founders and board members
while communicating the story of the facility. The options were developed to
a basic level in 3D modeling software, and presented to Catholic Eldercare
on print outs with annotation and notes explaining each concept
Scope of Work
• Develop historical display within an existing facility
• Development of graphics for use to communicate with project
stakeholders
My of PIAPO
section 2 I sirr7ilar project experience
ME W-71
Client
Catholic Eldercare
Location Location Minneapolis, MN
Status Completed
Contact
Dan Johnson
President and CEO
Catholic Eldercare
djohnson@catholiceldercare.org
612- 379 -1370
Page 14`
U lion [si similar project exla rle c e City of Eagan, FA IN C kr 7hvr
Woodla',Kel Town Centre.
Mohagenj Hansen Architectural Group was selected to provide an investigative
schematic design study that addresses upgrading the existing public areas
within this existing office complex. The buildings were recently purchased by
Laurus Corporation who has also asked MohagenlHansen to develop a re-
branding study for their new properties. These buildings are centrally located
in the metro area. Their Richfield locations makes them minutes from the Mall
of America and the Mpls. /St. Paul International Airport.
This project has just recently gotten underway, but already, the design team
has developed some thoughts and ideas that will improve street presence and
overall experience upon entering the building. For disccussion purposes, we
developed a colored sketch of the possibilities that could be realized in one
of the public corridors located between buildings. We are excited to see this
project unfold.
Scope of Work
• Schematic Design Study and associated graphics for the development
of design concepts that address both exterior entry and the interior
build -out of public areas
• Coordination with the City of Richfield, Property Manager and Building
Owner in the development of unique, yet fiscally responsible upgrade
and re- branding options.
MY of Elp
Client
Laurus Corporate
Location
Richfield, MN
Building Area
3,177 sq. ft.
Status
Completed
Contact
Konstantin Daskalov
Vice President of Construction
Laurus Corporation
kdaskalov @lauruscorporation.com
City of Eagan, MIN 0l6 T ,,vvr, i...k:7 /Arcr)itc;r:ii,ir,,, ,,l >. = ;}; vr'ce:, ; section 2 j similar project experience
ntial Hospice House
MohagenIHansen Architectural Group was selected to conduct a Planning
and Schematic Design Study for the development of a new Sholom Hospice
House. The study will investigated the development of a new 8 -Bed Hospice
Home to be located on the Sholom East Campus. The study consisted of the
completion of a preliminary space program as well as the necessary design
documentation to create a marketing video which described the character
and image of the new Hospice Home to be shared with potential donors. The
facility has not yet been built.
Scope of Work
• Preliminary Schematic Building Design, Interior Concepts and a Market-
ing Movie to be presented to potential donors.
• Development of graphics for use during fundraising
- 3 -D still images
- 3 -D exterior building fly- around
- hand -drawn interior and exterior sketches
• Communication of design intent to a variety of stakeholders
DRY of &O,
Client
Sholom Home
Location
To Be Determined
Building Area
14,000 sq. ft.
Status
Completed
Contact
Deb Rose
Campus Administrator
Sholom Home West
drose@sholom.com
952 - 939 -1633
Page 16 2
Cite of Eagan, MN I ')i,:/ Tc;tis ✓n � f...{ !!; ^;r ;h!,- ;c:k,r<! S �enlir,re.s section 2 , sitnilar project experience
JA WedfUrn, Residential Hospice House
MohagenlHansen Architectural Group was selected to provide site planning,
exterior and interior building design for a new 19,000 sq. ft. Hospice House
located in a northern suburb of Minneapolis. The interior concept was developed
using the person- centered care model with a home -like environment that
provides comfort, compassion, privacy, and dignity. These elements which are
paramount to the planning and design of ahospice facility, include incorporating
principles of feng shui, as well as creating connections to nature.
The building was designed in 2008 -09, after which time fundraising efforts
were underway. At the end of 2010, Allina announced that it was able to
acquire a majority of the funding required. The Hospice House celebrated its
grand opening in February 20121
Scapa of Work
• Site Planning, Building Design and Interior Build Out
• Development of graphics for use during fundraising
• Communication of design intent to a variety of stakeholders - City of
Brooklyn Park, Neighborhood Groups, Allina Design & Construction and
the Wedum Family.
• Required coordination with a variety of consultants and
• Required approval from the MN Department of Health, Allina, the J.A.
Wedum Foundation and neighborhood groups.
city of 98F,
Client
Allina Health System
Location
Brooklyn Park, MN
Building area
19,000 sq. ft.
Status
Completed
Contact
Gloria Cade
Director of Hospice
Allina Health
gloria.cade@allina.com
612- 262 -7021
Page 17
City of Eagan, WIN I Ok-Y TovL/n / lal"', I'Vchileclulal servic'es
Section 3 1 Project Team
Page 18
MY of b
Cite of Eagan, FAIN Old otivo i>E:;' 1'11%GF'S
MohagenlHansen Architectural Group approaches this project with an experienced
team of architects and interior designers who are well versed in the planning and
design of med tech, industrial and corporate office environments. These individuals
will guide you through the planning and design process to ensure that your goals and
objectives are defined and met, resulting in a successful outcome.
Our staff consists of 15 Architectural personnel, 4 Interior Designers and 3
Administrative support staff. Members of our design team are LEED Certified,
making them proactive in developing design solutions that support sustainability and
maintaining the natural environment. A firm Principal is involved in every project to
commit the resources of the firm and ensure that contract negotiations go smoothly
and project schedules and budgets are being adhered to.
The following pages are resumes of key individuals within Mohagen I Hansen and
MacDonald & Mack, who will partner with the City of Eagan to explore options that
meet the specific needs of the existing Town Hall building.
t
Page 19
NJ Of Up
V�
City of ,.vagtl, MIN I ){'. CIo,/I'
C`
Bachelor of Architecture: Cum
Laude
University of Minnesota - Institute
of Technology
Minneapolis, MN
Registration
Minneoota, Maryland, Wisconsin
LEED R Accredited Professional,
2009
,Associations
Association of Licensed
Architects
Eagan Rotary
Minnesota Chapter of the
American Institute of Architects
Minnesota Medical Group
Managers Association (MMGMA)
Minnesota Hospital Association
NAIOP - National Association of
Industrial Office Properties
Society for the Advancement
of Gerontological Environments
(SAGE M N)
MN Rural Healthcare Association
city otPAP
Section 3 1 Project Team
Mark L. Hansen, aia, ricarb, feed ap, bd+c
firm: Mohagen 1 Hansen Architectural Croup
title: Principal
project role: Project Principal /Planner
Mark L. Hansen is a Firm Principal and co -owner of MohagenlHansen Archi-
tectural Group. He has worked in the architectural field for over 30 years,
providing experience in all phases of programming, planning, design, con-
struction documentation and construction administration.
As a Project Principal, Mark is responsible for the coordination and man -
agement of a team of multi - disciplinary professionals. As a Planner, his
excellent planning and design expertise is utilized throughout the critical
schematic and design development phases. Mark excels at leading client
groups through the design process, building consensus between various
user groups with varying needs, concerns and goals. A summary of Mark's
project experience follows.
l eldvant Project gist
Eagan Resource Center
Development of space planning
options for the renovation or relo-
cation of this important community
function.
Eagan, MN
JA Wedum Residential Hospice
Planning and design of a hospice
house that serves a specific need
within the community. Extensive
graphics were completed to com-
munity to community members how
this facility would fit within their
neighborhood and for fund raising
purposes.
Brooklyn Park, MN
Sholom Home Hospice Concept
Development
Preliminary design of an independent
hospice house, and development of
sketches and concepts to be used
during fund raising efforts.
Minnesota
Minnesota Veterans Home
Planning and design for a major
renovation of Building 16 and the
replacement of Building 17 North
on the Minneapolis Campus. Mod-
ifications to the buildings' exterior
required close coordination with the
Minnesota State Historic Preserva-
tion Office (SHPO)
Minneapolis, MN
Woodlake Centre
Currently developing concepts for
the renovation of public space with -
ing this office building complex. De-
velopment of sketches and concepts
will assist in communicating the end
result to numerous stakeholders
Richfield, MN
Northfield Hospital and Clinics
Facility Master Planning Study to
holistically review the campus and
define areas of growth. Study has
resulted in a number of renovation
projects on the campus.
Northfield, MN
Page 20
City of Eagan, MIN 10` 1�)!vv) f-la///-,,rc`ti r:Cf,,-,'i S,:f'!-�i -,:.ic
Education
Master of Architecture with
Distinction, 1997
University of Minnesota
Bachelor of Environmental
Design, 1996
University of Minnesota
011 0f plapa
Stephen r, aia
firm: Mohagen ) Hansen Architectural Group
title: Senior Project Architect
project role: Project Manager /Architect
Section 3 1 Project Team
Steve brings to each project team over 20 years of professional experience.
He has provided design expertise on projects for both public and private
clients, each with its own unique characteristics and range of complexity.
His professional capabilities have grown to include all phases of planning
.and design with services ranging from field verification and computerized
detailing and drafting, to master planning, programing, site and building
design and project management. Steve is very detail oriented, and an
excellent communicator which makes him such a successful Project
Manager. He also works well with user groups, asking the right questions
they get to the heart of what their goals and objectives are.
Relevant Project List
JA Wedum Residential Hospice
Planning and design of a hospice
house that serves a specific need
within the community. Extensive
graphics were completed to com-
munity to community members how
this facility would fit within their
neighborhood and for fund raising
purposes.
Brooklyn Park, MN
Sholom Home Hospice Concept
Development
Preliminary design of an independent
hospice house, and development of
sketches and concepts to be used
during fund raising efforts.
Minnesota
Minnesota Veterans Home
Planning and design for a major
renovation of Building 16 and the
replacement of Building 17 North
on the Minneapolis Campus. Mod-
ifications to the buildings' exterior
required close coordination with the
Minnesota State Historic Preserva-
tion Office (SHPO)
Minneapolis, MN
Northfield Hospital and Clinics
Facility Master Planning Study to
holistically review the campus and
define areas of growth. Study has
resulted in a number of renovation
projects on the campus.
Northfield, MN
Park Tool Catholic Eldercare
New Office and Manufacturing Schematic Design Concept for
Facility History Display Area between two
Oakdale, MN buildings on the campus.
Minneapolis, MN
Page 21
:
City of Eagan, M N I ('Wd 10!vvn 1 - -r ill Arclrlitect' l.rai services
Education
Bachelor of Science
Interior Design
North Dakota State
University
MY of bp
Jan Dufault
firm: Mohagen j Hansen Architectural Group
title: Interior Designer
role: Senior Interior Designer
Section 3 1 Project 7faam
Jan serves as a Senior Interior Designer at MohagenlHansen Architectural
Group. Jan brings over 25 years of experience in programming, space
planning, design development, construction documentation, construction
administration and finish and furniture selection to new construction and
renovation projects.
Jan's skill set is unique in that she is also an accomplished artist. She
enjoys abstract art with geometrtric shapes focusing on juxtaposition of
plans, dimensional quality and color studies. Her artistic nature has led
to the development of signage systems and graphic identities for many of
her clients. Over the years she has worked with a variety of client types
including, worship, retail /hospitality, healthcare and corporate. Jan's
creativity and expertise is often called upon when working with groups and
committees. She has a genuine thoughtfulness about her that makes her so
engaging and easy to work with.
Relevant Project Lest
Woodlake Centre
Currently developing concepts for
the renovation of public space with -
ing this office building complex. De-
velopment of sketches and concepts
will assist in communicating the end
result to numerous stakeholders
Richfield, MN
Allianz Life Insurance Co of No.
America
Charities Wall Design and SOAR Wall
Designs
Minneapolis, MN
Sholom Home Hospice Concept
Development
Preliminary design of an indepen-
dent hospice house, and develop-
ment of sketches and concepts to
be used during fund raising efforts.
Minnesota
Mystic Lake Casino
Food Court Design including
signage and graphic identity
Prior Lake, MN
Crowne Plaza Northstar Hotel
Lead Designer for an Extensive
Public Space Renovation
Minneapolis, MN
r
Page 22
City of Eagan, MFG loo ✓,r) 11_1en,1tC;eS
Education
Traveling Summer School for
Restorationists
Rome Center, Italy
Conservation and the Urban
Environment Program
Institute for Advanced Archi-
tectural Studies
University of York, England
Restoration and Preservation
Program
Columbia University, New
York City
Bachelor of Arts in Architec-
ture - University of Minnesota,
Minneapolis
Registration
Minnesota
Associations
American Institute of
Architects
Lectures to historical
societies, universities, and
civic groups on a variety of
preservation subjects.
Q11 of Pop
Section 3 1 F roject Team
Stuart ac c 1 ,aa
firm: MacDonald & Mack Architects
title: Principal
project role: Project Architect - Historic Preservation /Restoration
Mr. MacDonald is a Registered Architect in the States of Minnesota and Illi-
nois and meets the Secretary of the Interior's professional standards for Ar-
chitect, Historical Architect, and Architectural Historian. Since co- founding
MacDonald & Mack Architects in 1976 he has served as principal -in- charge
for preservation, restoration, adaptive reuse, residential design, and HABS/
HAER survey projects of all sizes. Past projects have ranged geographically
from Vermont to California.
Mr. MacDonald is a strong designer in all phases of design extending from
overall architectural services to appropriate period detailing. He is particu-
larly knowledgeable in the area of Early- American building technology and
architectural styles. He has published on such topics as girders and wood
mouldings.
Immediately prior to forming the firm, Mr. MacDonald was the director of a
Pennsylvania -based architectural preservation firm. From 1971 to 1973, he
served as historical architect with the National Park Service at Independence
National Historical Park, Philadelphia, Pennsylvania, where he participated in
the restoration of the State House of the Province of Pennsylvania (Indepen-
dence Hall), the Second Bank of the United States, and Benjamin Franklin
Court.
Relevant Project Experience
Pierre Bottineau House
William G. LeDuc House
Maple Grove, Minnesota
Hastings, Minnesota
Delano City Hall
Purcell -Cutts House
Delano, Minnesota
Minneapolis, Minnesota
Municipal Bldg. Council Chambers Florence Town Hall
Minneapolis, Minnesota Florence Township, Minnesota
Page 23
section 4 1 Project Approach
Page 24
MY ofBap
lint
City f Eagan, M .1i!::l C,.�I? .
MohagenlHansen is proposing to conduct a series of meetings and work sessions to
explore the options for the restoration and repair or possible relocation /reconstruction
of Eagan's existing Historical Old Town Hall Building which was vandalized on
September 9, 2013 by an arsonist.
The planning study will investigate and document planning concepts for discussion
by the City of Eagan, the Historical Society and City Council, in order to determine
the next steps for the Historical Town Hall building.
Ab-
Page 25
My Of E201
City of Eagan, NFI O/d Town
Project Approach
The MohagenlHansen Team is proposing to conduct a series of half day
work sessions in order to explore the three options outlined in the Request
for Proposal. The work sessions will explore a range of options for
consideration in the evaluation of the three options that you are interested in
pursuing, which include:
Option #1: Building a stand alone building on the municipal campus with
functional space such as bathrooms, office space, HVAC
system, etc.
Option #2: Reconstruction of the Old Town Hall as a building addition
to the existing City Hall, utilizing amenities of that building
including HVAC, bathrooms, etc.
Option #3: Use of the former Fire Adminisrtation Building in partnership
with other arts /history/cultural uses.
In order to evaluate the options identified by the City, we offer the following
work plan which we anticipate to be completed in 4 - 6 weeks, upon notice
to proceed.
Phase 1. Due Diligence. Research, Inventory and Investigation
Design team members from MacDonald & Mack will conduct archival
research utilizing historic drawings and /or other documents readily available
from the City. (Based on our understanding of the project, we do not believe
that in -depth original research is necessary or appropriate at this point of
the project development.) These records will provide a necessary baseline
of evolution and history of the development of the building; they will also
provide a snapshot in history that will help in the conditions assessment and
in documenting any continuing deterioration that could be occurring in the
building.
They will also conduct a thorough building inventory and investigation to
ascertain which parts of the building can be reused or incorporated into a
new design concept. In their nearly four decades of forensic investigation
experience, MacDonald & Mack has developed a meticulous approach that
includes an analysis of existing materials to verify the existing conditions,
including the structural and architectural integrity of the building.
This information will be documented and presented during the work sessions
to give participants an idea of what "Value" from the Old Town Hall Building
can be utilized in the proposed options.
• A formal report documenting the findings from the archival research of
the historical building drawings as well as the inventory and investigation
of building components available for reuse.
phase 2m Project Kick Off / Exploration and Brainstorming
We will conduct a kick off meeting with representatives of the City of Eagan,
the Eagan Historical Society, and others, as directed by the City, along with
the design team to ensure a mutual understanding of key factors such as
project goals and expectations, preliminary budget considerations, possible
project limitations, and desired schedule for our recommenations.
city of Fain
Section 4 1 Project Approach
Page 26
City of Eagan, IVIN I Oid Toi,,w) 1 -kill Architectu,, -al 11'31 rvic es
Proj(:,.,(,t Approach (continued)
Phase 2. Project Kirk Off / E-. fora ion and Brainstorming (continued)
Worksession #1: Exploration and Brainstorming
This worksession will include a presentation of historical materials, researched
by MacDonald & Mack, as well as review of the property conditions and related
issues and constraints. During the worksession we will also complete the
following:
• Fact finding, exploration and engagement of the City of Eagan Team to
explore further planning options.
• This interactive work session will include brainstorming with the City
of Eagan Team to investigate ideas for saving or reusing the Historical
Building.
• The work session will also investigate the other proposed uses for the
building relative to future program needs associated with archiving of
historical city information and material, as well as future education facilities,
or perhaps the possible relocation of the structure.
• Documentation of the work session information collected for use in the
Concept Development Phase. This information will be organized and
provided to you.
Phase p Concept Developinen f / Pricing
The MohagenlHansen Team will work in our office to create preliminary
design concepts representing the information and feedback received from the
outcome of Work Session #1.
Work Session #2a: Present Preliminary Design Concepts
• We will present one design concept for each option, for review by the City
of Eagan Team for feedback and comment.
• The MohagenlHansen Team will then work in our offices to implement
review comments and feedback from the presentation and modify the
concepts to reflect your final recommendations.
• We will prepare a Preliminary Scope of Work and Cost Estimate for each
recommendation. The options will be evaluated and a preliminary cost
estimate will be prepared, so the City of Eagan team can prioritize the
options for final recommendation to the City Council.
Work Session #2b: Present Preliminary Design Concepts
Upon execution of the preliminary cost analysis, the Mohagen I Hansen
Team will document the cost estimates for each option, for review and
comment by the City of Eagan Team prior to finalization.
• One preliminary design concept for each option.
• A preliminary cost estimate for each design option.
• A preliminary report documenting the process completed, and the final
recommendations made to be presented to the Eagan City Council.
I iN,I
Section 4 1 Project Approach
r
Page 27 =
l jv,+ ri
City t Eagan, MI O,r_ , ✓,:
Project Approach (continued)
Phase 4. Final Concept Documentation t Presentation
The MohagenlHansen Team will implement any final revisions to selected
concepts for final review, approval and presentation to the City Council.
Worksession #3: Presentation of Final Report and Recommenations
• The MohagenlHansen Team will present the final recommendations
from the Phase 3 worksession, to the Eagan City Council for review and
discussion.
Deliverable
• Final report and recommendations for presentation to the Eagan City
Council.
Wok Man Summary
The above referenced work plan provides the work effort for the completion
of three interactive Work Sessions that will be conducted to develop the
three Town Hall options desired by the City of Eagan. Upon review of
the proposed phases, the MohagenlHansen Team would be pleased to
implement any modifications or revisions at the City's request. However,
we believe that the outlined work plan will provide the City of Eagan with
the necessary information to assess the current condition and status of
the Historical Town Hall Building, in order to determine the next steps to
be taken in preserving the historical significance of the building, as well as
implement new goals defined by the Eagan Community.
Once an option has been selected for implementation. The
MohagenlHansen team will develop a propsed fee to execute the work for
the City of Eagan. Upon approval, we would then proceed with Design
Development, Construction Documents and Construction Administration
Phases of work.
Aft-
City otE*n
Section 4 j Project Approach
Page 28 V e
City of Eagan, MN I O/d Tovvn / On'/
Section 01-- 1 Cost Proposal
Page 29
Ful, LIM,
City of API !iw
City of Eagan, ' MN 10/d ToiltIn / ,ladl Alchilec ura! 3ervi %:es
The following page outlines the estimated fee required for the Project Ap-
proach detailed in the previous section of this proposal. We feel that during
this initial schematic phase, services should be billed on an hourly basis until
the ultimate project scope is clearly defined and approved. The hourly not -
to- exceed fee for services will be billed according to the hourly rate schedule
provided. Therefore we have provided a range for each major work task to
be completed.
Page 30
MY of hoo
City of Ecat" nq'KI I OiGy / % ?L"� /,'1 i... {�z.t �Il",,}1i.c•'CL,';fli �E�v / /';»�
Cc 3i. Proposal
The following cost proposal was developed based on the Project Approach
outlined in greater detail in the previous section. Please note that this is an
hourly, not to exceed fee estimate that can be tailored to meet the scope and
pre - determined value that the City has allotted for this project.
Phase, of Work
Phase 1: Due Diligence, Inventory,
Research and Investigation
• 16 -20 hours
Phase 2: Project Kick - Off /Exploration
and Brainstorming
• 60 - 72 hours
Phase 3: Concept Development /Pricing
• 126 - 149 hours
Estimated Fee Range
$ 1,920 - 2,400
$ 7,650 - 8,860
$15,120 - 17,880
Phase 4: Final Concept Documentation/ $ 4,080 - 5,350
Presentation
• 32 -42 hours
Subtotal $28,770 - 34,490
Reimbursable Expenses $ 750 - 900
TOTAL ESTIMATED FEE $29,520 - 35,390
Section 5 1 Celt Proposal
Page 31 }
MY EW M2
City of Eagan, MEN
Cos[ Proposal
The following rate schedule outlines the hourly rates for the individuals on
the MohagenlHansen Team that will work with the City of Eagan to develop
concepts and recommendations for the Historical Old Town Hall Building.
2014 Hourly late Schedule
Below are the actual hourly rates for the individuals assigned to this project
team, as well as their respective roles on the project:
Moha err Hansen Architectural Gmup
Mark L. Harr erg, AIA, NCAR , LEED AP, +
Project Principal - $180.00
Stephen Oliver, AIA, NCARB
Project Architect - $152.00
Neil Misalin
Project Designer - $ 99.00
Jeremiah Simones
Project Designer - $ 80.00
MacDonald and Mack
Stuart MacDonald, AAA
Historical Consultant - $165.00
Douglas Mack
Historical Research Consultant - $70.00
Relrribur a le Expenses
Reimbursable expenses will be billed as incurred. Out -of- pocket expens-
es, should they be required, will be reimbursed at the rate of 1.10 times the
cost to MohagenlHansen for project coordination. Reimbursable expenses
include, but are not limited to, the following:
Printing: Cost for copies of drawings, specifications, reports, cost esti-
mates, and other documents furnished or prepared in connection with this
work, as required for communication with the Client, or other consultants.
Communication: Cost of postage and shipping expenses. Cost of long
distance telephone and fax charges. Cost of models, special renderings,
promotional photography, special process printing, special equipment,
maps, and documents. Fees for additional special consultants retained for
specialized services with prior approval from the Client.
Transportation: Cost of commercial carrier and public transportation,
lodging, meals, car rental, parking, and any other project related out -of-
pocket expenses. Cost of private automobile travel at a rate of $0.56 per
mile. Long distance trips and expenses are subject to Client approval prior
to execution.
Cif of APO
Section a 'j Cost Pro�)osal
Page 32
City of Eagan, MN I (:W 7bw,/n
Section 6 1 Key Differentiators
AU
Page 33
City Of byR
City of Eagan, MIN [ 0k] Town H Ali, ,r ;i it c<<.nai Se vices Section 6 (fey Differenti tors
What Makes Us Unique
We believe there are compelling differentiators that makes working with MohagenlHansen Design Team the right
choice for the City of Eagan. MohagenlHansen has completed many projects within the City of Eagan, and have
experience working with City Officials, and meeting expectations. A large majority of our work includes projects that
require exterior rehabilitation, building additions, and build -outs of existing environments. Adding to that expertise
for the specific requirements of this unique project, we have joined forces with MacDonald & Mack. MacDonald &
Mack is the "go to" firm for historic rehabilitation and adaptive reuse in the State. Their ability to evaluate the dam-
aged, existing Town Hall building, and its contents will be instrumental in developing concepts for the three options
to be explored.
What we genuinely hope that after working with us, people say that we were able to I NSPI RE them and help to
develop their design solution. Though together we bring experience that is second to none, throughout the project
process we remain mindful of budgets, history and branding, external perception, maintainability and longevity - Ea-
gan's history should be able to be told for many years to come. Please allow us to explain further...
Integrated Planning and Deskcln Approach
From the moment a community member, board member, or employee approaches your front door, they should
begin to get a feeling for what you do and what you stand for. That feeling should then be reinforced when
they enter your space. Integrating planning and design inside and out, doesn't need to be expensive. We can
help you achieve this.
N No Sales People! Thi is the Team That Will Work With You
Some firms will bring in a slick salesperson to close the deal with you, and then you never see them again.
Not Us! The people whose names are in this proposal as your project team, have worked on this submittal,
will be at the interview, and will work on this project, from concept to completion.
�W We Stand Behind Our Work
There's not a whole lot more to say. Talk to our references - they can tell you. Our projects typically do not
require re -work. We get it right the first time because you've been involved in the process all along.
r Proven Experience and Success
M ohagen I Hansen's body of work, coupled with the unique, yet specific expertise of MacDonald and Mack
illustrates the depth of our experience. We are extremely adept at finding the right balance to make space
attractive, respectable, efficient and practical, without going "over the top."
Interactive Process that Involves the Client and all Stakeholders
From the get -go, we believe it's important to engage the City of Eagan and the Eagan Historical Sociey to
begin to define goals, expectations, budgets and time lines. Once the design phase is ready to begin, quality
drawings will be essential. We develop some of the best drawings in the market - which have resulted in bids
with a typical variance of less than 5% and document change orders of less than 3 %1
Resources that Help you Envision the l -irt l Product
We utilize 3 -D modeling software as an excellent communication tool. Our 3 -D renderings graphically illustrate
the strategic thinking we've been doing together during programming /schematics. We can sit in a room with
you and make changes on the fly to test, "what would happen if we did this instead ?" We also provide hand
drawn sketches which offer a very thoughtful look and feel.
Eagan Resident with a Vested Interest
Project Principal, Mark Hansen has been a resident of Eagan for over 15 years. He currently is very involved
in Eagan Rotary, and for the past few years has volunteered time and energy on the Annual Art Gala. Mark
firmly believes in the importance of being able to pass along the rich history of Eagan to its residents and
rospective residents for many years to come.
Page 34
oil of Elp
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
CONSENT AGENDA
E. Set interest rate on special assessments levied in 2014 at 4.0 %.
Action To Be Considered:
To set the interest rate for special assessments levied in 2014 at 4.0 %.
Facts:
➢ In 2010, the Council adopted a policy establishing how the interest rate for special
assessments levied in the current year is determined. The rate applies to
assessments on public improvement projects, delinquent utility bills, and
delinquent invoices for noxious weed - cutting, board -ups, and false alarm charges.
➢ By policy, the rate is to be between 1.5% and 2.0% over the current composite
10 -year AAA municipal bond yield, rounded to the nearest .5 %.
➢ The current composite 10 -year AAA municipal bond yield is 2.48 %; therefore, the
interest rate to be used on special assessments this year calculates to 4.0 %.
➢ Last year, the special assessment rate was 3.5 %.
Attachments: (0)
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
CONSENT AGENDA
Reschedule the May 6, 2014 Listening Session and Regular City Council Meeting
to May 5, 2014.
Action To Be Considered:
To reschedule the May 6, 2014 Listening Session and Regular City Council Meeting to
May 5, 2014.
Facts:
➢ Independent School District 197 is holding a special election on May 6, 2014.
➢ State Statute prohibits cities from holding a meeting between 6 and 8 p.m. on
the day an election is being held within the municipal boundary.
➢ It is proposed that the Council reschedule its May 6 meeting to Monday, May 5.
The meeting times (6 p.m. Listening Session and 6:30 p.m. Regular Meeting)
would remain the same.
Attachments: (0)
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
CONSENT AGENDA
G. Approve a Change in Management of the West End Fishing and Hunting Club's
On -Sale 3.2 Percent Malt Liquor (Beer) License.
Action To Be Considered:
To approve a change in the management of the West End Fishing and Hunting Club, Inc.
dba West End Fishing and Hunting Club's On -Sale 3.2 Percent Malt Liquor (Beer) License.
Facts:
A change in management has occurred at the West End Fishing and Hunting
Club, 4899 Brooklyn Lane. The two new managers of the Club, Steven Rechtzigel
and Herbert Ahlberg, have completed the necessary forms and paid the
investigation fee.
➢ The Eagan Police Department has conducted an investigation of the new
managers and finds no reason for denial.
Attachments: (0)
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
CONSENT AGENDA
H. Approve a Temporary On -Sale Liquor License and waive the license fee for the
Eagan Foundation's Wine Tasting and Silent Auction on June 19, 2014 at the
Eagan Community Center.
Action To Be Considered:
To approve a temporary on -sale liquor license and waive the license fee for the Eagan
Foundation's Wine Tasting and Silent Auction on June 19, 2014 at the Eagan Community
Center, 1501 Central Parkway.
Facts:
➢ The Eagan Foundation has requested a temporary on -sale liquor license be
issued to them for their annual Wine Tasting and Silent Auction planned for June
19, 2014. The event will be held inside the Eagan Community Center, located at
1501 Central Parkway. The event is a fundraiser for the organization.
➢ The Eagan Foundation has requested that the $150.00 license fee be waived.
➢ The application form has been submitted and deemed in order by staff.
Following Council approval, the application will be forwarded to the Department
of Public Safety — Alcohol and Gambling Enforcement Division for final approval.
Attachments: (1)
CH -1 Letter from the Eagan Foundation
BRINGING NEIGHBORS TOGETHER
March 13, 2014
Mayor Mike Maguire
Eagan City Council Members
3830 Pilot Knob Road
Eagan, MN. 55122
Dave Osborn, City Administrator
City of Eagan
3830 Pilot Knob Road
Eagan, MN, 55122
Re: A Taste of The Eagan Foundation, 13th Annual Wine Tasting & Silent Auction Event
Dear Mayor Maguire, Eagan City Council Members, and Mr. Osborn and City Staff:
The Eagan Foundation again wants to thank the City of Eagan for its ongoing partnership with the
Foundation in our efforts to make Eagan the best and most involved community in Minnesota.
We are planning our 13th annual Wine Tasting and Silent Auction to be held on Thursday, June 19,
2014 at the beautiful Eagan Community Center. This event is our primary fundraiser for the year
and we expect in excess of 300 attendees at what has come to be a community signature event,
We ask the Council to waive, as it most graciously has in the previous years, the fee for the
Temporary On - Sale liquor License for the event, We have enclosed our application for the license,
along with supporting paperwork.
We will forward more information to the Council and staff about the wine event as the day draws
near, but for now, please save the date - June 19, 2014,
Please contact me directly at 651 - 243 -1198 if you have any questions or concerns. Thank you for
your consideration.
Sincerely,
Al�g ,�'1111o,6a11
Mary Broback
Eagan Foundation, Administrative Assistant
Agenda Information Memo
April 16, 2014 City Council Meeting
C4L9L bil<iCL�l 11
I. Approve A Resolution To Accept A Grant From The Metropolitan Regional Arts
Council In The Amount Of $5,000 For A Community Arts Grant.
Action To Be Considered:
To approve a resolution to accept a grant from the Metropolitan Regional Arts Council in
the amount of $5,000 for a Community Arts Grant.
Facts:
➢ At their December 17, 2013 meeting the City Council approved the submission of
an application for a Community Arts Grant to fund arts programming throughout
the community.
➢ The City of Eagan was notified that they were awarded a grant of $5,000, which
will be matched with 25% in cash.
➢ The grant funding will support the following activities:
o Guest artist series to give participants learning opportunities in new art
forms or access to new teaching artists;
o Harvest of Art event. Activities to include public Raku firing, Harvest of
Art exhibit, hands on art activities, and entertainment;
o Workshops and gathering opportunities for working artists living in our
community.
o Programming and promotion will take place from June through
December, 2014.
➢ The cash match is included in the 2014 budget through program fees.
Additionally, staff salaries for project management of the program are included
in the cash match.
Attachments: (1)
CI -1 Resolution
CITY OF EAGAN
RESOLUTION
TO APPROVE A RESOLUTION TO ACCEPT A GRANT FROM THE METROPOLITAN
REGIONAL ARTS COUNCIL IN THE AMOUNT OF $5,000 FOR ART PROGRAMMING IN
THE COMMUNITY.
WHEREAS, Eagan Parks and Recreation applied for a grant from Metropolitan Regional
Arts Council for art programming in the community; and
WHEREAS, at their December 17, 2013 meeting the City Council approved the
submission of an application for a Community Arts Grant, and
WHEREAS, the City of Eagan was notified that they were awarded a grant of $5,000,
which will be matched with 25% in cash, and
NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby
accept the Community Arts Grant of $5,000 from the Metropolitan Regional Arts Council for arts
programming in the community.
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CITY OF EAGAN
CITY COUNCIL
By:
Mayor
Attest:
City Clerk
CERTIFICATION
I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do
hereby certify that the foregoing resolution was duly passed and adopted by the City Council of
the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 16`x'
day of April, 2014.
City Clerk
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
CONSENT AGENDA
J. Approve A Resolution To Accept Donation Of Portable Dasher Boards From The Eagan
Hockey Association.
Action To Be Considered:
To approve a resolution to accept a donation of a portable dasher board system from the Eagan
Hockey Association for use at the Eagan Civic Arena.
Facts:
➢ USA Hockey, in partnership with Minnesota Hockey, has been promoting a National
training model using portable rink dividers. The portable dashers are hard dashers
which allow cross -rink practices and games. The model divides the rink into smaller
sections for maximized youth training and development.
The donated value of the portable dasher board system is $5,400.00.
➢ By accepting these donations, the Civic Arena will assume maintenance and storage of
the equipment. The Civic arena will be able to utilize the donation for other programs
and renters.
Attachments: (1)
CJ -1 Resolution
CITY OF EAGAN
RESOLUTION
TO APPROVE A RESOLUTION TO ACCEPT A DONATION OF PORTABLE DASHER
BOARDS AT THE EAGAN CIVIC ARENA, MADE BY THE EAGAN HOCKEY
ASSOCIATION.
WHEREAS, the Eagan Hockey Association offered a donation of a portable dasher board
system with a value of $5,400; and
WHEREAS, the Civic Arena will assume maintenance and storage of the equipment, and
WHEREAS, the Civic Arena will utilize the equipment for internal programming and
facility renters, and
NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby
accept the donation of portable dasher boards from the Eagan Hockey Association.
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CITY OF EAGAN
CITY COUNCIL
By:
Mayor
Attest:
City Clerk
CERTIFICATION
I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do
hereby certify that the foregoing resolution was duly passed and adopted by the City Council of
the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 16"'
day of April, 2014.
City Clerk
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
CONSENT AGENDA
K. APPROVE an Easement Vacation and Final Plat for Safari at Eagan 4th Addition
Action To Be Considered:
To approve an Easement Vacation of public drainage and utility easements within Lots
2, 3, 4 & 5, Block 1, Safari at Eagan 3rd Addition.
To approve a Final Subdivision for Safari at Eagan 4th Addition to create four lots upon
2.49 acres located at 1575, 1580, 1585 and 1590 Thomas Center Drive.
Facts:
➢ Safari at Eagan 4th Addition is a replat of Lots 2,3,4,5 & 6, Block 1, Safari at Eagan
3rd Addition, which includes three existing office buildings, and one future
building site for a fourth office building.
➢ The property was initially developed as condominium offices, with separate lots
for each building, and the parking and green space areas held in common with
an association.
➢ The purpose of the subdivision is to dissolve the association.
➢ The Preliminary Subdivision was approved May 21, 2013. The Applicants' have
prepared easement agreements for shared parking, ingress- egress, and other
issues that result from dissolving the association.
➢ On March 20, 2013, City staff received a petition from the property owner
requesting the vacation of the existing drainage and utility easements within
Lots 2, 3, 4, and 5, Block 1, Safari at Eagan 3rd Addition.
➢ The Vacation of Easements is proposed in conjunction with the dedication of
required drainage and utility easements with the Safari at Eagan 4th Addition
plat.
➢ The Vacation request has been reviewed by Public Works (Engineering Division)
staff and found to be in order for favorable Council action.
➢ A public hearing on the Easement Vacation request was held on May 21, 2013,
with final action withheld to coincide with consideration of the Safari at Eagan
4th Addition final subdivision. No objections have been received to date.
➢ The final plat of Safari at Eagan 4th Addition incorporates public perimeter
drainage and utility easements that will adequately address public drainage and
utility purposes.
➢ The Safari at Eagan 4th Addition plat has been reviewed and approved for mylars
by the County Surveyor.
➢ All documents are anticipated to be in order and ready for execution at the April
16, 2014 City Council meeting.
Attachments: (3)
CK -1 Location Map
CK -2 Easement Vacation Legal Description Graphic
CK -3 Final Plat
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rIDescription of easements to be vacated:
Z All drainage and utility easements delcated to the public lying
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C) according to the recorded plat thereof, Dakota County
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Proposed Drainage and Utility Easements Vacation
City of Eapn Lots 2,3,4 &5 Block 1, Safari at Eagan 3rd Add. Fig. 2
Engineering Department
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To: Mike Ridley, City Planner
From: Pam Dudziak, Planner
Date: April 14, 2014
Subject: Safari at Eagan 0' Addition
Consent Item K - April 16, 2014 City Council Agenda
It has been brought to my attention that the green space ratios were miscalculated for this
subdivision. The surveyor neglected to include additional impervious coverage on Lots l
and 3 that is expected for future expansion of the parking lot with development on Lot 4.
As a result, the actual anticipated green space for Lots 1 and 3 is less than was
represented, and approved, in the Preliminary Subdivision.
Below is a summary comparison of the Preliminary and corrected Final green space
calculations. Also attached is a graphic representation of the impervious area
inadvertently omitted from the calculations submitted with the Preliminary Subdivision.
The site was initially developed as an office condominium, with shared parking and yard
areas in an association. The intent of the subdivision is to create separate parcels and
eliminate the association. There are no changes to the overall development plan; current
conditions and anticipated build -out remain the same.
Because the amount of green space was incorporated into the conditions of preliminary
approval, City Council action is necessary to accept this correction with approval of the
Final Subdivision
Prelim.
Final
Change
Lot 1
32%
30%
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Lot 2
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33%
0%
Lot 3
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20%
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Lot 4
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22%
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The site was initially developed as an office condominium, with shared parking and yard
areas in an association. The intent of the subdivision is to create separate parcels and
eliminate the association. There are no changes to the overall development plan; current
conditions and anticipated build -out remain the same.
Because the amount of green space was incorporated into the conditions of preliminary
approval, City Council action is necessary to accept this correction with approval of the
Final Subdivision
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Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
CONSENT AGENDA
L. Final Plat Correction (Cedar Grove Parkway 3rd Addition) — Eagan Economic
Development Authority
Action To Be Considered:
To approve a Plat Correction for Cedar Grove Parkway 3rd Addition, located at 3825
Cedar Grove Parkway, and authorize the Mayor and City Clerk to execute all related
documents.
Facts:
➢ Cedar Grove Parkway 3rd Addition was platted in 2013. The plat consolidated
multiple parcels within the Cedar Grove Redevelopment District into a single
parcel for The Flats at Cedar Grove development, which is now under
construction.
➢ During the County's review of the adjacent R A Jensen First Addition plat in 2014,
a discrepancy in the western boundary of the Cedar Grove Parkway 3rd Addition
plat and the abutting R A Jensen First Addition plat was discovered.
➢ To resolve the issue, both plats have both been revised to reflect a common lot
boundary acceptable to the County Surveyor. The R A Jensen final plat is also
scheduled for Council consideration on April 16, 2014.
➢ The revised plat has been submitted to the County Surveyor for review, and is
anticipated to be approved for mylars before the City Council meeting, at which
time the plat correction may be approved by the City.
Attachments: (1)
CL -1 Location Map
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Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
CONSENT AGENDA
M. Final Plat (R A Jensen First Addition) — Jensen & Jensen Properties
Action To Be Considered:
To Approve a Final Plat for R A Jensen First Addition to create one lot upon 2.0 acres
located at 3840 Rahn Road (previously 3840 Sibley Memorial Hwy.).
Facts:
➢ In 2013, the EDA entered into a purchase agreement to sell Outlot D, Paragon
Addition, to Jensen's. Closing is scheduled to coincide with recording of the R A
Jensen First Addition plat.
➢ A Planned Development incorporating site improvements to expand the parking
lot and building, add outdoor patio dining, and provide new free - standing signs
on the property was previously before the City Council for consideration on
➢ On March 4, 2014, the Council did approve the PD, predicated upon replatting of
the property.
During the County's plat checking review, the County Surveyor discovered a
discrepancy in the east property line shown on the R A Jensen First Addition plat,
and the plat for the abutting property.
➢ To resolve the discrepancy, the R.A. Jensen plat and the abutting plat have both
been revised to reflect a common lot boundary acceptable to the County
Surveyor.
➢ The revised plat has been submitted to the County Surveyor for review, and is
anticipated to be approved for mylars before the City Council meeting, at which
time the Final Plat may be approved by the City.
➢ All documents and agreements are in order and ready for execution at the April
16, 2014 City Council meeting.
Attachments: (2)
CM -1 Location Map
CM -2 Final Plat
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Agenda Information Memo
April 16, 2014 Eagan City Council Meeting
CONSENT AGENDA
O. Contract 14 -04, TH 55/ TH 149 Traffic Capacity & Safety Improvements
Joint Powers Agreement
Action To Be Considered:
Approve a Joint Powers Agreement with Dakota County for Contract 14 -04 (TH 55/ TH 149
Traffic Capacity & Safety Improvements) and authorize the Mayor and City Clerk to execute
all related documents.
Facts:
➢ Contract 14 -04 provides for transportation, safety and capacity improvements of
Trunk Highway (TH) 55, between the south intersection with TH 149 and the north
intersection with TH 149 (Project 1011), and TH 149, from TH 55 to Interstate 494
(Project 923), as identified and approved in the City's 5 -Year CIP (2014 - 2018). The
proposed improvements include traffic signal improvements, including the signals at
the intersection with County State Aid Highway 26 (Lone Oak Road).
➢ Since the proposed improvements will be made to the traffic signals at the
intersection of county and state highways under the joint jurisdiction that includes
the Dakota County Department of Transportation, a Joint Powers Agreement is
needed to identify the roles and responsibilities of each agency.
➢ An agreement between the City of Eagan and the Dakota County Department of
Transportation has been prepared providing for the cost, maintenance, and operation
of the traffic signal improvements.
➢ City staff have reviewed this agreement and found it to be similar to other joint
powers agreements for Dakota County traffic signals and in order for favorable
Council action.
Attachments: (0)
Agenda Information Memo
April 16, 2014 Eagan City Council Meeting
CONSENT AGENDA
P. Contract 14 -04, TH 55/ TH 149 Roadway Safety & Capacity Upgrade
Signal Maintenance Agreement
Action To Be Considered:
Approve a Signal Maintenance Agreement with MnDOT for Contract 14 -04 (TH 55 /TH 149
Roadway Safety & Capacity Upgrade — Street Improvements) and authorize the Mayor and
City Clerk to execute all related documents.
Facts:
➢ Contract 14 -04 provides for transportation, safety and capacity improvements of
Trunk Highway (TH) 55, between the south intersection with TH 149 and the
north intersection with TH 149 (Project 1011), and TH 149, from TH 55 to
Interstate 494 (Project 923), as identified and approved in the City's 5 -Year CIP
(2014- 2018). The proposed improvements include traffic signal improvements
on these segments of state highways.
➢ The City of Eagan will serve as the lead agency for the improvements in partnership
with the Minnesota Department of Transportation.
➢ Since the proposed traffic signal improvements will be made on trunk highways under
the jurisdiction of the Minnesota Department of Transportation, a Signal
Maintenance Agreement is needed to identify the roles and responsibilities of each
agency.
➢ An agreement between the City of Eagan and the Minnesota Department of
Transportation has been prepared providing for the cost, maintenance, and operation
of the traffic signal improvements.
➢ City staff have reviewed this agreement and found it to be similar to other traffic
signal agreements and in order for favorable Council action.
Attachments: (0)
Agenda Information Memo
April 16, 2014 Eagan City Council Meeting
CONSENT AGENDA
Q. Municipal State Aid Designation
Action To Be Considered:
Approve a resolution requesting the Minnesota Commissioner of Transportation's
approval of the designation of existing street segments on the City of Eagan's Municipal
State Aid (MSA) roadway system.
Facts:
➢ The Municipal State Aid (MSA) designation of a street enables the maintenance of
existing streets and the construction of new streets to be financed by the City's
portion of the gas tax revenue distributed by the State. Only 20% of the city's local
street mileage is eligible for this designation.
➢ On March 4, 2014, the City Council approved a resolution requesting the Minnesota
Commissioner of Transportation's approval of the designation of existing street
segments on the City of Eagan's Municipal State Aid (MSA) roadway system.
➢ Following the City Council's approval of the resolution, Mn /DOT requested revisions
to the City of Eagan's Annual Certification of Mileage.
➢ The revised Annual Certification of Mileage reduced the total allowable miles of
MSA streets from 51.99 to 47.66 miles. Currently, only 47.52 miles are designated.
The difference of 0.14 miles is available for designating additional segments onto
the system.
➢ The proposed revised MSA designation of the following City street segment (0.14
total miles) is eligible and desirable to optimize the City's share of MSA funding:
o Rahn Road (Cedar Grove Pkwy to Nicols Rd) —0.14 mile
➢ The addition of this segment to the City's MSA system will fully utilize the City's
allowable mileage under MSA rules.
Attachments: (1)
CQ -1 MSA Street Designation Map - 2014
City of Eagan
Q Municipal State Aid Streets
2014 Requested Revisions
Municipal State Aid Streets
— — — — — Municipal State Aid - Non Existing
® Planned Added Segment
DR.
Agenda Information Memo
April 16, 2014 Eagan City Council Meeting
CONSENT AGENDA
R. Approve A New Lease Agreement Between The City Of Eagan And St. Croix Harley
Davidson For One 2014 Harley Davidson Motorcycle.
Action To Be Considered:
The action is to approve a lease agreement between the City of Eagan and St. Croix
Harley Davidson. The approval of this lease will enable the police department to lease
on motorcycle for one year. The dealership will lease the motorcycle to the city at a cost
of one dollar.
Facts:
➢ Since 2003, the Eagan Police Department has motorcycles for traffic
enforcement and other outreach programs to promote traffic safety
throughout Eagan.
➢ A prior lease agreement was reviewed by the Eagan City Attorney and
suggested changes to the document were made at that time. There were no
substantive changes to the 2014 document.
➢ The previously leased motorcycles were returned to the dealership last fall.
By approving the new lease agreement, the police department will receive
one new 2014 model.
➢ The original start -up fees for the Traffic Enforcement Unit were paid through
grants from the Eagan Citizen's Crime Prevention Association in 2003.
Attachments: (1)
CR -1 Lease Agreement
2014 HARLEY-DAVIDSON FLHTP LEASE
THIS AGREEMENT is made and entered into this lst day of April, 2014 by and
between St. Croix Harley- Davidson, Inc., a Wisconsin corporation (hereinafter the
"Lessor ") and the City of Eagan a Minnesota municipal corporation (hereinafter the
"Lessee "), for the purpose of lending to the Lessee Harley - Davidson Motorcycles.
RECITALS
WHEREAS, this Agreement is entered into by the City of Eagan under the
authority of Minn. Stat. § §412.211 and 412.221.
WHEREAS, the City of Eagan is desirous of leasing motorcycles for the Eagan
Police Departments use in patrol and law enforcement duties and the Lessor or desirous
of leasing certain motorcycles to the City of Eagan for a reasonable cost.
WHEREAS, it is in the best interest of the City of Eagan and its residents for it to
lease the motorcycles from the Lessor under the terms and condition of this Agreement.
NOW, THEREFORE, based on the foregoing, the Parties hereto agree as follows:
1. Equipment. 2014 Harley- Davidson FLHTP Police Motorcycle,
BLACK, VIN IHDIFMM12EB675839 (hereinafter the "Motorcycles ").
2. Agreement Terms. This Agreement shall be effective as of the date of
execution for a period of twelve (12) months. Motorcycles leased under this Agreement
are to be used for police and related activities only. No more than one person shall be on
a Motorcycle leased under this Agreement and the person operating the Motorcycle shall
be authorized by law and Eagan Police Department policy to operate the Motorcycle.
3. Payment Period. Lessee shall pay one yearly lease payment of One
Dollar ($1.00) per Motorcycle. Payment does not include the cost of optional or
additional equipment not otherwise included in the specifications of the Motorcycles
leased hereunder as set forth in Paragraph 1 above, full maintenance or insurance costs.
4. Insurance. At its own expense, the Lessee shall carry casualty
insurance, public liability insurance and property damage insurance sufficient to protect
the frill value of the Motorcycles, and to protect the Lessor from liability in all events.
The Lessee shall carry workman's compensation insurance covering all of its employees
working on or about the Motorcycles. Upon request, Lessee shall furnish to Lessor
certificates or other satisfactory evidence of all insurance coverage described above as
required terms and conditions of the Agreement.
5. Hold Harmless Indemnification Between Parties. The Lessee hereby
agrees to protect, defend, indemnify and hold harmless the Lessors up to the limits of the
municipal immunity as provided by state statute from and against any and all losses,
penalties, damages, settlements, costs, charges or other expenses or liabilities arising out
of the negligence of the Lessee or its employees in the use or operation of the
Motorcycles leased hereunder, but not for and loss, claim, damage, action or the like
arising out of negligence acts of the Lessor. Nothing in this Agreement shall be
construed to waive any rights, privileges, immunities, or tort damage limitations available
to the City under federal or state law, in the event any person or party brings claim
against the City as a result of the use or operation of a Motorcycle leased under this
Agreement.
6. Liens. The Lessee shall not directly or indirectly create, incur, assume, or
suffer to exist and mortgage, pledge, lien, charge, encumbrance or claims on or with
respect to the Motorcycles, except with respective rights of the Lessor as herein provided.
Lessee shall promptly, at its own expense, take such action as charge, encumbrance or
claim not expected above if the same shall arise at any time due to Lessee's action or
inaction.
7. Terms and Fees. The Lessee shall pay all appropriate taxes or fees, or
similar charges imposed by virtue of the Lessee's ownership, possession or use of the
Motorcycles during the term of this Agreement.
8. Care and Use of Equipment. The Lessor agrees to maintain the
Motorcycles pursuant to the manufacturer's standard and preventive maintenance
procedures and recommendations. All repairs and maintenance shall be made at St.
Croix Harley - Davidson, Inc., 2060 Highway 65, New Richmond, Wisconsin 54017. The
Lessee, at its own cost and expense, shall ensure delivery of the Motorcycles to the above
address at regular maintenance intervals set up by Lessor in accordance with the service
schedule as provided in the owner's manual. The Lessee shall protect the Motorcycles
from deterioration other than normal wear and tear. The Lessee shall use the
Motorcycles for police related activities only, without abuse, and shall not make
modifications, alterations or additions to the Motorcycles (other than normal operation
accessories or controls) without the written consent of the Lessor, which shall not be
unreasonably withheld. The Lessor shall have the right, after notifying the Lessee, and
during regular business hours to enter upon the premises where the Motorcycles are
located in order to inspect, observe or otherwise protect the Lessor's interest, and the
Lessee shall afford them the reasonable opportunity to do so.
9. Damage or Deterioration of Motorcycles. In the event the Motorcycles
are partially damaged or destroyed due to the negligent action of the Lessee or its
employees prior to the end of the term of this Agreement, the Lessee will promptly have
the Motorcycles repaired and restored to their original condition and working order at
their expense. In the case of theft or total loss of any of the Motorcycles, the replacement
value of each Motorcycle shall be Seventeen Thousand Nine Hundred and Ninety Five
and No /100 Dollars ($17,995.00).
10. Rider Responsibility and Privileges. The Lessee shall be responsible for
keeping the Motorcycles clean and for reporting and repairs needed to the Lessor. The
Lessee may allow riders to use the Motorcycles to travel to and from work, provided that
the Motorcycles are fully insured by the Lessee and that the distance to and from work is
no more than thirty (30) miles each way.
11. Events of Default and Remedies. Lessee shall be deemed to be in
default of this Agreement upon the happening of any of the following events of default:
(A) Lessee fails to make payment of the lease or other payments required
hereunder; or
(B) Lessee fails to comply with any other term, covenant, or condition
contained herein.
Upon the occurrence of any event of default as specified above, should Lessee fail
to remedy such event or default with all reasonable dispatch within a period of thirty (30)
days, Lessor shall have the right, after written notice to the Lessee, to pursue any of the
following remedies:
(1) Repossession of the Motorcycles, including the right to sell or lease the
Motorcycle for the account of the Lessee, and hold Lessee liable for all
payments up to the effective date of such sale or lease. Lessor may hold
Lessee liable for the difference of payments, which would be due under
the Agreement and the amount received by the Lessor for the sale or lease
of the Motorcycles upon default.
(2) Any action at law or in equity may appear necessary to collect the
payments then due and thereafter to become due, or to enforce
performance and observance of any obligation, agreement or covenant of
Lessee under the Agreement. Lessor shall be deemed to be in default
under this Agreement upon failure to comply with term, covenant or
condition herein.
LESSEE:
City of Eagan, a Minnesota Municipal Corporation
By:
Its:
By:
Its:
Date:
Date:
LESSOR:
ST. CROIX HARLEY- DAVIDSON, INC., a Wisconsin corporation
By: Stefanie Sinacek Date:
Its: finance Manager
Agenda Information Memo
April 16, 2014, Eagan City Council Meeting
OLD BUSINESS
A. Planned Development Amendment — MFC Properties (Town Centre Shoppes)
Action To Be Considered:
To approve (or direct preparation of Findings of Fact for Denial) a Planned Development
Amendment to add a drive - through facility upon property located at 3450 Denmark Avenue,
subject to the conditions listed in the staff report.
*This item was reviewed by the Council on April 1, 2014. New information on this Agenda
Memo appears in bold italics.
Required Vote For Approval:
➢ Majority of Councilmembers present.
Facts:
➢ This request was before the City Council on February 3 and March 18, 2014, and was
continued to allow the applicant time to address green space and vehicle maneuvering
concerns.
➢ The property contains a 19,300 sf multi- tenant retail building constructed in 1988.
➢ Access is provided from Denmark Avenue. Cross- easements with the properties to the
north provide internal circulation and shared access among the four commercial
buildings.
A drive - through lane is proposed south of the building. The existing service drive will
remain with a retaining wall in between.
➢ Drive - through traffic movement is proposed to be from west to east. A new door
opening is proposed in the middle of the south building wall.
➢ The potential conflict with entering vehicles having to cross westbound traffic on the
service drive should be minimal since the volume of service drive traffic is low.
➢ The initial proposal created a net decrease in green space from 18.2% to 17.7 %.
➢ The Site Plan accommodates stacking for four vehicles. Applicant indicates this is
sufficient for a dry cleaner which is "a lower volume business."
➢ The Advisory Planning Commission held a public hearing on the proposal at the
January 28, 2014, meeting, and did recommend approval.
Issues:
➢ The applicant has submitted a comparison of the exit drive configurations presented
at the February 3rd and March 18th Council meetings (Options A and 8), along with a
third configuration, Option C. These exhibits present the alternatives using the same
type of graphic and identifying the net impact to green space of each design.
➢ The Council may wish to modify the conditions of approval based on the design
alternatives and ultimate Council action.
➢ Option A (exiting South, net loss of green space =1,770 s.f.) - This Option reflects the
initial proposal reviewed by the Council at the February 3, 2014 meeting. The City
Council expressed concern regarding the net reduction in green space, and for the
difficulty of exiting vehicle turning movements.
➢ Option 8 (exiting North, net loss of green space = 2,347 s.f.) -At the March 18th
Council meeting, the applicant provided a revised plan extending the drive -thru lane
behind the building to accommodate a right turn movement when exiting the drive -
thru lane. That proposal further reduced green space.
➢ Option C (existing East, net loss of green space = 2,377 s.f.) -A third option was
discussed at the March 18th Council meeting, and the applicant has now provided a
drawing of this alternate configuration. This option provides for the exiting drive to T
into the existing service drive behind the building allowing vehicles the ability to make
either a right of left turn with adequate sight lines.
60 -Day Agency Action Deadline:
➢ Extended to April 17, 2014
Attachments: (4)
OBA -1 Drive -thru Exiting Configurations - Options A, B and C
OBA -2 City Meeting Minutes: Feb. 3 and Mar. 18, 2014, City Council and Jan. 28, 2014 APC
OBA -3 Planning Report
OBA -4 Location Map and Planning Report Exhibits
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Eagan City Council Meeting Minutes (Excerpt)
February 3, 2014
PLANNED DEVELOPMENT AMENDMENT — MFC PROPERTIES (TOWN CENTRE SHOPPES)
City Administrator Osberg introduced the item noting the request would be an amendment to the
Planned Development to add a drive- through facility upon property located at 3450 Denmark
Avenue. The property contains a 19,300 SF multi- tenant retail building constructed in 1988. A
drive - through lane is proposed on the south side of the building. City Planner Ridley gave a staff
report.
The applicant, Bruce Miller with MFC Properties, provided a summary of the request and was
available for questions. Mr. Miller asked the Council to give consideration to remove conditions 5
and 6 and the green space restoration plan from condition 1. Mr. Miller stated he is seeking relief
from the required conversion of impervious area to green space. He explained with a site upgrade
in 2008 that added additional green space of over 1,770 SF they feel they have met the required
standards.
The Council discussed the planned development amendment. Mayor Maguire noted his concern
with the volume of public traffic using the back of the building after taking the left hand turn from
the drive - through. Councilmember Fields also noted her concern about the traffic and stated she
was not supportive of the current plan. Councilmember Hansen noted his concern regarding the
current signage between the southern building and Walgreens - it does not allow a left hand turn
going west between the two buildings.
Mayor Maguire asked if anyone in the audience would like to comment on the planned
development amendment. There being no public comment, he turned the discussion back to the
Council.
Councilmember Bakken made note of the Council's the concerns and suggested putting in a cul -de-
sac or some larger turning area to allow a right -hand turn. He noted that he is not supportive of
the current plan, but would be open to do something different, address the concerns of traffic
movement, and still get the tenant the drive - through access that they want.
Staff asked for further clarification from Council on the green space issues.
Councilmember Bakken and Mayor Maguire stated they believed that no net loss of green space
was a reasonable expectation.
Councilmember Bakken moved, Councilmember Fields seconded a motion to continue the item to the
March 4, 2014 City Council meeting. Aye: 4 Nay: 0
Eagan City Council Meeting Minutes (Excerpt)
March 18, 2014
PLANNED DEVELOPMENT AMENDMENT — MFC PROPERTIES (TOWN CENTRE SHOPPES)
City Administrator Osberg introduced the item noting the planned development amendment for
MFC Properties was before the City Council on February 3, 2014, and was continued to allow the
applicant time to address green space and vehicle maneuvering concerns the Council expressed.
City Planner Ridley noted the changes on the proposed plans and provided a site location map.
The applicant, Bruce Miller with MFC Properties, thanked the Council for allowing them to make
revisions to the original plans submitted on February 3, 2014. Miller noted the proposed revised
plan extends the drive -thru lane behind the building to accommodate a right turn movement when
exiting the drive -thru lane. Miller reiterated, he is seeking relief from the required conversion of
impervious area to green space because of a site upgrade in 2008 that added additional green
space of over 1,770 sf.
Rob Rule, the owner of Premier Cleaners, was available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the revised plans and explored other options for the site that might address
the traffic concerns. After further discussion the Council noted the revised plan dealt with some
issues, but they still had concerns with traffic behind the buildings. Mayor Maguire noted the
redesign needs to show more detail and how it is going to direct exiting drive - through traffic to the
south and the west. The Council also suggested the applicant work with staff when making the
revisions.
The Council provided the following direction to the applicant:
Redesign the drive - through exit lane
Direct exiting drive - through traffic in a way that discourages vehicle movement north
behind the buildings
• Preserve as much green space as possible
Councilmember Bakken moved, Councilmember Fields seconded a motion to continue the item to the
April 16, 2014 City Council meeting. Aye: 5 Nay: 0
Advisory Planning Commission
January 28, 2014
Page 6 of 8
C. Town Centre Shoppes 2013
Applicant Name: MFC Properties 15 LP, Bruce Miller
Location: 3450 Denmark Ave; Lot 1, Block 1, Town Centre 100 20th Addition
Application: Planned Development Amendment
A Planned Development Amendment to allow a drive - through facility.
File Number: 15- PA- 06 -12 -13
Planner Dudziak introduced this item and highlighted the information presented in the City Staff
report dated January 22, 2014. He noted the background and history.
Member Dugan stated he is familiar with the applicant but has not discussed this application so
he will not abstain.
Applicant Bruce Miller stated he is seeking relief from the required conversion of impervious
area to green space. Miller explained when the property originally developed and the large
ponding area dedicated at that time and a site upgrade in 2008 that added additional green
space. He also pointed out areas of the site that cannot be modified due to a previous
agreement made with neighboring Walgreen's.
Member Vanderpoel asked if that agreement could be renegotiated.
Mr. Miller stated the chances are virtually nil of that occurring since Walgreen's would receive
no benefit.
Chair Heaney opened the public hearing.
There being no public comment, Chair Heaney closed the public hearing and turned the
discussion back to the Commission.
Member Supina stated he believed the green space on site was adequate but had some
concern about the two -way movement of the service drive lane on the south side of the building.
Mr. Miller explained that maintaining two -way access was important for employee parking as
well as service and deliveries not only for this property, but the other lots that share access
through cross easements.
Member Filipi asked about the stacking should the use of the space change in the future.
Mr. Miller pointed out that there is space in front of the building currently used by dry cleaner
customers as drop off parking that could accommodate vehicle queuing, if necessary.
Member Dugan stated his agreement with Supina on the green space and concurred with Mr.
Miller's assessment of the likelihood of Walgreen's renegotiating.
Member Piper asked if the new door opening could be shifted further to the east to
accommodate more stacking.
Mr. Miller explained the proposed location is based on the location of dry cleaning equipment in
Advisory Planning Commission
January 28, 2014
Page 7 of 8
the building. He stated if the user changes in the future a relocation of the window could be
considered at that time.
Member Piper moved, Member Prashad seconded a motion to recommend approval of a
Planned Development Amendment to add a drive- through facility upon property located at
3450 Denmark Avenue, legally described as Lot 1, Block 1, Town Centre 100 20t" Addition,
subject to the following conditions:
1. An Amendment to the Planned Development Agreement shall be executed and recorded
with the Dakota County Recorder's office within 90 days of approval. Proof of recording
shall be provided to the City. The PD Amendment Agreement shall include the following
exhibits:
• Site Plan
• Landscape and Green Space Restoration Plan
2. A Building Permit shall be obtained prior to construction of the new door opening.
3. A plan detail for the pedestrian guard rail between the drive through lane and the existing
drive aisle shall be provided for staff review and approval, to be incorporated into the PD
Amendment Agreement.
4. A "left turn only" sign shall be installed at the drive - through exit, limiting exiting vehicles to
left turns only. The sign should be indicated on a revised Site Plan for the PD Amendment
Agreement, and installed before the drive - through is opened for customer use.
All voted in favor. Motion carried 7 -0.
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: January 22, 2014
APPLICANT: MFC Properties
CASE: 15- PA- 06- 12 -13
HEARING DATE: January 28, 2014
PROPER'T'Y OWNER: M)' C Properties 15 LI) APPLICATION DATE: Dec. 18, 2013
REQUEST: Planned Developraacnt Amendment PREPARED BY: Pamela Dudziak
LOCATION: 3450 Denmark Avenue
COMPREHENSIVE PLAN: SA /.RC, Special Area /Retail Commercial
ZONING: PD, Planned Development
SUMMARY OF RE VEST
The applicant is requesting approval of a Planned Development Amendment to add a drive -
through facility upon property located at 3450 Denmark Avenue, legally described as Lot 1,
Block 1, Town Centre 100 20t1i Addition.
AUTHORITY FOR REVIEW
Chapter 11, Section 11.50, Subdivision 5 states, in part,
1. The provisions of this chapter may be amended by the; majority vote of the council, except
tbat amendments changing the boundaries of any district or changing the regulations of any
district may only be made by an affirmative vote of two - thirds of all members Of the council.
2, The Council shall not rezone any land or area in any zoning district or make any other
proposed amendment to this chapter without first having; referred it to the advisory planning;
commission for its consideration arid recommendation,
BACKGROUND/HISTORY
The property was initially platted and the 19,300 s.f. multi- tenant retail building; constructed in
1988. In 2002, the pylon sign was relocated from near the building to the west side of the; site
adjacent to Denmark Avenue. hi 2007, the adjacent property to the: north redeveloped as a
Walgreen's, which included addin.g?; a drive - through facility. To accommodate the drive - through,
the property line shared with this site was adjusted and both lots replatted as Town Centre 100 20t"
Addition. A PD Amendment for Town Centre Shoppes was approved in 2008 to allow a drive-
.Planning Report — Town Centre Shoppes 2013
January 28, 201.4
Page 2
through on Building D. Exterior renovations and new landscaping were implemented Town Centre
Shoppes at the same time.
EXISTING CONDITIONS
The site is developed with a retail commercial shopping center and associated surface parking.
The south end of the existing building is occupied by Premier Cleaners. The storefront entrances
are located on the west side of the building, with service areas to the east. The building is
connected to City sewer and wager services, and no utility modifications are proposed with this
planned development amendment.
Driveway access to this lot is from Denmark Avenue in two locations with cross -
casements to adjacent retail properties to the north. Among the four lots, there are five.
full access locations onto public streets (two on Denmark Avenue, two on Town Center
Drive, and one on Yankee Place). The existing drive aisle on the south side is
approximately 24 feet wide and accommodates two -way traffic behind the buildings,
Currently, very little traffic Utilizes the drive aisle behind the buildings as it is primarily
used for deliveries. The building elevation is approximately 3.5 to 4 feet above the grade
of the adjacent drive aisle,
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
_
EVALUATION Or REQUEST
Site Plan —The Site Plan proposes to remove the trees and green space adjacent to the south side
of the building. A drive- through lane (13.7' wide) is proposed to be constructed in this location;
the existing service drive will remain. Because the grade drops between the building and the
existing service chive, a retaining wall will be installed between the drive - through lane and the
existing service drive. The maximum exposed height of the retaining wall is 42 ".
The drive - through approach would be from the west (-Front). Eastbound traffic entering the drive -
through will. cross wostb0Llnd Illoving traffic along that side of the building. The drive - through
Existing Use
Zoning _
PD, Planned Development
Land Use DC5i Ilittl0ri
North
Walgreen's /Town
Centre Shoppes
SA /RC, Special Area /Retail
Commercial
East
CDA Offices
PD, Planned Development
SA /OS, Special Area /Office
Service
South
A artments/ ]onding
R -4, Residential Multiple
H D, High Density
West
Retail (car wash, Town
Centre, Rainbow .Food5 )
PD, Planned Development
SA /RC, Special Area /Retail
Commercial
EVALUATION Or REQUEST
Site Plan —The Site Plan proposes to remove the trees and green space adjacent to the south side
of the building. A drive- through lane (13.7' wide) is proposed to be constructed in this location;
the existing service drive will remain. Because the grade drops between the building and the
existing service chive, a retaining wall will be installed between the drive - through lane and the
existing service drive. The maximum exposed height of the retaining wall is 42 ".
The drive - through approach would be from the west (-Front). Eastbound traffic entering the drive -
through will. cross wostb0Llnd Illoving traffic along that side of the building. The drive - through
Planning Report — Town Centre Shoppes 2013
January 28, 2014
Page 3
exit lane is at the east end (rear) ofthc building. The applicant has provided a template -for
vehicle movements through the drive - through lane Using a pick -up truck,
Building Elevations --- A new door opening for the drive - through service is proposed in the
middle of the south building wall. A Building Permit is required for construction of the new
door opening.
Setbacks — The drive -thru lane is proposed adjacent to the building on the south side, between
the building and existing service drive. No building expansion is proposed. The pavement
setback from the property line will remain as it is currently.
Stacking — For most types of drive - through facilities -- food, pharmacy, bank, etc, -- minimum
stacking is typically five vehicle spaces. The Site Plan accommodates stacking for four vehicles,
which the applicant asserts is "more than enough as dry cleaningllaundering is a lower volume
b-usiness,"
Green Space — Under current City Code, Commercial zoning districts require a minimum of 30%
green space. The purpose of the minimum green space standards is both for its impacts on
stornawater runoff as well as aesthetics. Water duality requirements were nonexistent when the
original plat was established in 1988, and the development of this property also pre -dates the
minimum green space standards,
Current conditions provide 18.2% green space on this lot. It has been the City's practice to
evaluate existing non - conforming properties when improvements are proposed, with the goal of
achieving no net decrease in green space. The current proposal adds 1,770 sq, ft. of impervious
coverage, and does result in a decrease of green space to 17.7 %.
Current retail parking standards require 87 parking stalls for this 19,300 s.£ building. 130 stalls
are currently provided, nearly double the minimum number required by City Code.
Consequently, there is ample opportunity to replace the green space elsewhere on the site by
removing some parking stalls and converting the pavement to ,green space. The 1,770 sq. h.
necessary to achieve the level of existing green space equates to 10.5 parking stalls.
Gradin J Storrs Drainage — The site drains south to an existing stormwater basin, The basin has
sufficient capacity to handle runoff from the added impervious coverage. When the adjacent
Walgreen's site was redeveloped in 2006, some impervious coverage behind these two buildings
was removed, overall green space increased, and a rain garden added. For these reasons,
additional storm water measures are not required,
Landscaping — Three landscape trees and some shrubs are proposed to be removed on the south
side of the building. No new landscaping is proposed. The site is currently fully landscaped. A
portion ol'the frontage along Denmark Avenue consists of sod, however, substantial planting in
this area is not recommended because of a water main in that location. Additional trees should
be planted in the areas where existing parking stalls arc converted to green space to offset the
increased impervious coverage resulting from the drive - through lane,
Planning Report — Town Ccntre Shoppes 2013
January 28, 2014
Page 4
Utilities —The building is connected to City sewer• and water services, and no utility
modifications are proposed with this planned development amendment,
_Access/Site Circulation — No access modifications are included with this proposal, The
proposal includes removing the existing grassy area on the south side of the building and
creating a. one way (eastbound) elevated drive through area. A 42 -inch high retaining; wall
is proposed to raise the 13 foot wide drive lane to the elevation of the building, resulting
in relatively steep grades (8 %) to and from the unloading area, but not exceeding the
maximum street grades allowed for public streets. A "pedestrian guard rail" is shown oil
top of the retaining wall, however, no detail has been provided for its design. A plan
detail for the pedestrian guard rail between the drive through lane and the existing; drive
aisle should be provided for staff review and approval, to be incorporated into the Ply
Amendment Agreement.
Trtiffic exiting the drive through area would be expected to have difficulty making a right
turn because of the harrow 13 foot wide drive through lane, a tight 13 foot exit radius,
and the 24- •1•`oot wide drive aisle width. The applicant provided turning movement
diagrams that show pickup trucks would not be able to make a right turn to exit without
backing their vehicle up to finish the turning movement. They would also need to cross
into the oncoming traffic lane, Although no additional turtling movement diagrams were
provided, the appl'icant's engineer also anticipates larger passenger cars having difficulty
making right turns, Right exiting vehicles could potentially create an internal site
circulation issue and should be prohibited. "No Right Turn" signage should be installed
at the exit. Loh exiting vehicles are not expected to have difficulty making the turn.
Easements /Rights of Way/ Permits — Existing casements are in place for the shared access and
site circulation with the three buildings to the north,
Tree Preservation — Three existing landscape trees are proposed to be removed along the south
side of the building and are not proposed to be replaced. The renlaining green space on the
property is fully landscaped.
Financial Obligation — At this time, there are no pending; assessments on the parcel,
SUMMARY/CONCLUSION
The applicant is requesting approval of a Manned Development Amendment to add a drive -
through facility upon property located at 3450 Denmark Avenue. rhe property was initially
developed in 1988, and modifications were made to the site in 2006 with the redevelopment of
the adjacent Walgreen's site to the north.
The drive -f trough is proposed adjacent to the south side of the building. A retaining wall is
proposed between the new drive through lane and the existing drive aisle. The drive - through
design requires entering vehicles to cross the lane of oncoming traffc on the south side of the
building. }because very little traffic utilizes the southerly drive aisle, conflicts with the drive-
Planning; Report — Town Centre Shoppes 2013
January 28, 2014
Pasyc 5
through approach sb.ould be minimal. Also, vehicles exiting the drive - through will have
difficulty making a right turn. Exiting traffic should be restricted to left turns only.
The proposed drive - through will result In increased impervious coverage. A surplus of parking
currently exists on the site. Some parking should be converted to green space to offset the added
in pervious area.
ACTION TO BE CONSIDERED
To recommend approval of a Planried Development Amendmmit to add a drive - through facility
upon property located at 3450 Denmark Avenue, legally described as Lot 1, Block 1, Town
Centre 100 201' Addition.
If approved the following conditions shall apply;
1. An Amendment to the Planner{ Development Agreement shall be executed and recorded
with the Dakota County Recorder's office within 90 days of approval. Proof of recording
shall be provided to the City. The PD Amendment Agreement shall include the following
exhibits:
® Site Plan
® Landscape and Green Space Restoration Plan
2. A Building; Permit shall be obtained prior to construction of the new door opening.
3. A plan detail for the pedestrian guard rail between the drive through lane and the existing
drive aisle shall be provided for snuff review and approval, to be incorporated into the PD
Amendment Agreement,
4. A "no right tarn" sign shall be installed at the drive - through exit, limiting exiting; Vehicles
to left turns only. The sign should be indicated on a revised Site Plan for the PD
Amendment Agreement, and installed before the drive- through is opened for customer
use.
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EXHIBIT C
PAGE I
,owo 1-1,
LIGHT POLE
EASEMENT
N
CHANCE
AREA
PARCEL B
EXCLUSIVE
\111� PARKING
NO CHANGE AREA I
BUILDING A
LIGHT pol, 7— 'FASTING
EASEM
DENMARK AVENUE 4E7)?N41 UGHT
PME
"NO CHANGE" EASEMENT AREAS
NARRATIVE
MFC Properties, on behalf of its Tenant, Premier Cleaners is requesting a PD Amendment
to allow for a drive thru. on. the south end. of its building at 3:50 Denmark Avenue. This
multi- tenant building is located just south of the Wal:green's located in the SEQ of Denmark
.Avenue and Town Centre Drive,
Premier Cleaners has been a successful business in Eagan for over 25 years providing both
dry cleaning and laundering services to residents and employees of Eagan. During the last
couple of years, the dry cleaning industry as a whole has experienced very little growth and
Premier's business has been no exception. In spite of the difficult sales environzn.ent, the
owner of Premier Cleaners has continued to adjust its business model to remain successful.
In an effort to make its services more convenient, the owner believes it is necessary to
provide drive thru service. The drive thru model. has proved successful and as a matter of
fact is being franchised nationally by Proctor and Gamble through its non Tide Dry
Cleaners. Premier believes that in order to retain existing customers and entice new ones
to try its services, they need to have a drive thru facility.
If this PD Anxen.d.nient is approved., MFC Properties would commence construction in the
early Spring with completion shortly thereafter. In our opinion, the drive thru would have
no negative impact on the surrounding area. Adjacent properties to the north, east and
west are all zoned commercial and the property to the south is high density residential.
There are three existing trees that will, need to be removed to make way for the drive thru,
but as you can see on the attached landscape plan, we voluntarily added significant
landscaping upgrades when we renovated the shopping center a few years ago. From a
screening perspective, the location of these trees does not provide any screening fl'
adjacent properties anal. therefore the removal should have no .negative impact on the
adjacent properties.
Ultimately, the benefit to the general public is that by allowing Premier Cleaners to provide
this service, this long term, locally owned and operated business, taxpayer and employer
will. be able to offer their customers the convenience of a drive thru, and hopefully allow
Premier Cleaners to operate successfully in Eagan for another 25 years!
WOK..) FoLDERS\TENANT FOLDERS\PREMIER CLZAV FRS \PD Amendment - Narrative (20 M)Acx
i UiD
NARRATIVE
Pam ,. f a: <.
From: Bruce Miller <bmiller @rnfcproperties.coi-n>
Sent: Wednesday, January 29, 2014 11:10 AM
To: Pam Dudziak
Subject: Town Centre Shoppes PD Amt. - RESEND WITH EXHIBITS
Attachments: Landscape Areas.pdf, Exhibit C.pdf
Hi Pam — Thanks for your willingness to consider a credit for previous work done regarding the green space
restoration. As we discussed, we are respectfully asking the City Staff and City Council to consider providing relief
regarding the elimination of essentially 11 parking stalls. As I mentioned at the Planning Commission meeting, when we
renovated the shopping center back in 2008, on our own volition , we added several new green spaces throughout the
project. In total we added 176 new plant species which included 9 new trees. This was part of over a one million dollar
renovation to the center. Our hope is that the City will consider giving us credit for the green spare we added in 2008
(please see attached plan showing the new landscape beds including the 2 pages detailing the .plant materials). The
difficulty we have in adding additional green space is there is not good area to eliminate 10.5 stalls that doesn't impact
the function of the parking field. Due to a private easement we have with Walgreen's, there is a "No Change Area"
where we are not allowed to eliminate parking (see attached Exhibit C ). The remaining area is prime parking area and
elimination of essentially 11 spots would disrupt the cohesiveness of the parking field. I marked up what the removal of
11 stalls would look like on exhibit C and in my opinion it looks awkward.
Another point worth consideration is the pond to the south, although not considered part of the legal description of this
property, was dedicated by the owner when the original Town Centre plat was approved. As green space calculations
were not as important then, it was not included as part of this parcel. In hindsight it probably should have been and
would have significantly increased the percentage of green space on this parcel.
Pam in conclusion, the owner is asking that Staff and the City Council consider eliminating conditions 5 and 6 and
remove Green Space Resoration Plan from the second bullet on Condition 1. As always, I enjoy working with you and
Mike and have always believed the City of Eagan is a great place to do business. Thanks again for your consideration.
Bruce
Bruce Miller, CCIM
Vice President
MFC Properties Corporation
3470 Washington Drive, Suite 102
Eagan, MN 55122
(o) 651 -452 -3303
(c) 612- 209 -7213
(f) 651- 452 -3362
bm it ler(a.mfcpror)ertles.com
www.mfoprop rties.co m
SUPPLEMENTAL APPLICANT NARRATIVE
City of EaL)aii
Current
Application: Town Centre 100 20th Addn.
TYPe: Planned Development Amendment
Case No.: 15-PA-06-12-13
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Town Centre Shoppes Conditions of Approval
(modified from staff report and APC minutes)
Planned Development Amendment to add a. drive-through facility upan property located at
3450 Denmark Avenue, legally described as Lot 1, Block 1, Town Centre 100 20"' Addition,
If approved the following conditions shall apply:
1. An. Amendment to the Planned Development Agreement shall be executed and recorded
with the Dakota-County 1�ecorders office within. 90 days of approval. Proof of recording
shall be provided to the City. The PD Amendment Agreement shall include the
following exhibits:
0 Site Plan
e Landscape and Green. Space Restoration Plan
2. A Building Permit shall. be obtained prior to construction of ttic new door opening.
3, , A plan -t detail for the pedestrian guard rail betv,,een the drive through lane and the existing
drive aisle shall be provided for staff review and approval, to be incorporated into the I'D
Amendment Agreement.
4. A "no right turn" sign shall be installed at the drive - through exit, limiting exiting vehicles
to left turns only. The sign should be indicated on a revised Site Plan for the PD
Amendment Agreement, and installed. before the drive-through is opened for customer
use.
J. A ininiinuin Qfl,770 SF' of iinpervioussuyiice shall be converted tea green space in
coi?junction with the drive- through improvement.
6. Landscaping removed to accommodate the drive-through imprOvement shall be replaced
in areas coniertedfi-oni iniperidous to per i4o us.
REVISED CONDITIONS OF APPROVAL
Agenda Information Memo
April 16, 2104, Eagan City Council Meeting
�]>D13111M►MIM
B. Preliminary Subdivision, Rezoning And Preliminary Planned Development —
Hilton Home2 Suites Of Eagan/ Morrissey Group And Eagan Economic
Development Authority
Actions To Be Considered:
To approve (or direct preparation of Findings of Fact for Denial) a Preliminary
Subdivision (Cedar Grove Parkway 4th Addition) to create two lots upon 1.8 acres legally
described as Lot 2, Block 1, Cedar Grove Parkway 2nd Addition, located along Cedar
Grove Parkway between Fen Way and River Valley Way, subject to the conditions listed
in the APC minutes.
To approve a Rezoning from CGD (Cedar Grove District) to PD (Planned Development)
for proposed Lot 1, Block 1, Cedar Grove Parkway 4th Addition, located along Cedar
Grove Parkway between Fen Way and River Valley Way.
To approve (or direct preparation of Findings of Fact for Denial) a Preliminary Planned
Development for proposed Lot 1, Block 1, Cedar Grove Parkway 4th Addition, to allow a
four - story, 123 -unit hotel located along Cedar Grove Parkway between Fen Way and
River Valley Way, subject to the conditions listed in the APC minutes.
* New information on this Agenda Memo appears in bold italics.
Required Vote For Approval:
➢ Preliminary Subdivision — Majority of Councilmembers present
➢ Rezoning and Preliminary Planned Development —At least 3 votes
Facts:
➢ This item was before the City Council for consideration on April 1, 2014, and
was continued at the request of the applicant.
➢ The Applicant has provided a revised building elevation in response to the City
Council's comments, and a related narrative explaining the design
considerations of the revised proposal.
➢ The Eagan EDA is proposing to create two parcels upon 1.8 acres. The site is
currently owned by the Eagan EDA.
➢ On February 3, 2014, the EDA entered into a purchase agreement to sell the
property to MHC Cedar Grove, LLC for development of a hotel. The purchase
agreement contemplates that much of the parking necessary to support the
hotel will be provided within the adjacent Cedar Grove parking garage which is
currently under construction.
➢ MHC Cedar Grove, LLC is proposing a Rezoning from CGD to PD, and a
Preliminary PD for proposed Lot 1, to construct a 4 -story 123 -unit hotel
development.
➢ The City has anticipated that specific developments within the Cedar Grove
Redevelopment District will be implemented through Planned Development
zoning.
➢ The PD zoning affords flexibility with the objective of supporting greater
creativity and more efficient use of the land in furtherance of the objectives of
the Comprehensive Plan and mutual benefit.
➢ The site design incorporates a direct driveway access to Cedar Grove Parkway
that will be shared with future development on proposed Lot 2, and a direct
vehicle connection to the upper level of the parking garage.
➢ A parking and drop -off area is located on the west end of the building adjacent
to the main lobby. An outdoor patio is shown on the south side accessed
through the lobby, and on the north side accessed through the indoor swimming
pool area.
➢ The proposed development includes some deviations to typical City Code
standards for building architecture and materials, number and placement of
signs, and setbacks. The deviations are discussed in more detail in the staff
report.
➢ Sidewalk connections are provided to the garage in two locations, and to a
sidewalk along Cedar Grove Parkway.
➢ The applicant has provided additional correspondence related to outstanding
policy questions outlined in the Issues section below. This additional
correspondence is included as an attachment.
➢ A public hearing was held on March 25, 2014, and the APC did recommend
approval.
Issues:
➢ Parking Garage Access Alignment —At the Aprillst meeting, the Council agreed
with the proposed driveway alignment. Further discussion between staff and
the developer has resulted in a modification to the driveway alignment with the
parking garage. As modified, the driveway curves into Lot 2 to align opposite the
drive aisle in the parking garage, while maintaining as much of the two -way
access within Lot 1 to maximize potential future development on Lot 2. A sketch
of the modified access alignment is included in the attachments. Both staff and
the developer are in agreement with this modified design.
➢ Wall signage —At the Aprillst meeting, the Council was amenable to signage on
the north, east and west sides of the building. The City Code allows building
signage on two sides of the building. The developer is proposing signage on the
north, east and west sides of the building in order to be visible from the outlet
center and from the two approaches along Cedar Grove Parkway. By Code,
signage would only be permitted on the south and west sides of the building. It
is a policy matter for the Council to determine whether a) to permit additional
building signage and b) to allow building signage in locations other than those
permitted by City Code.
➢ Roof Top Beacon and Illumination of Beacon on South Side of Building —At the
April 1st meeting, the Council indicated the rooftop beacon is an acceptable
feature without the need to shield it on the south side. The developer indicates
that the translucent, glowing beacon at the top of the primary sign tower is a
signature feature of the new HOME2 brand. They further indicate it is an
important visual cue for potential visitors approaching the property on Cedar
Avenue or Hwy 13 to recognize the product from a distance. To the extent that
it is intended to attract attention, it may be considered to be a sign and rooftop
signage is not permitted in the district. A feature of this kind is unusual in Eagan
(the only other similar feature being the acrylic dome on top of the Regal
Theater on Cliff Road). It is a policy matter for the Council to determine whether
this is an acceptable feature to be permitted through the Planned Development
zoning. If it is permitted, one consideration would be whether it needs to be
shielded on the south side in some way such that it would not be visible to the
residential neighborhoods to the south when illuminated.
➢ Building Materials — At the April 1st meeting, the Council directed the ratio of
primary building materials should be increased with the target being to achieve
at least 50% primary materials. The applicant has submitted a revised building
elevation which replaces the dark colored stucco with a similar color brick,
introduces more stone on the first floor of the building, and extends the stone
higher up the building. The revised ratio of primary materials is 48 %. The
applicant's related narrative explains the design considerations underlying the
revised proposal in trying to increase the amount of primary materials without
substantially altering the Hilton Home 2 design. The developer indicates that
they are working to balance the requirements of Hilton for the finishes applied
to their new HOME2 product with the requirements of the Cedar Grove Zoning
District. The requirements in the district are for 60 %- 30 % -10% and the hotel as
proposed is at 24 %- 66 % -10 %. The proposed palette of materials is consistent
with the brand image and appears similar to other HOME2 developments
elsewhere. In this proposal, the two most extensively used materials, stucco
(34 %) and cement fiber board (32 %), are both classified by the City as secondary
materials. Adding brick to the building in place of either material would result in
a primary materials ratio of over 50 %. The acceptability of the proposed
material mix or some other mix is a policy matter to be determined by City
officials.
➢ Building Architecture - At the April 1st meeting, the Council found the fagade
articulation to be an acceptable balance. In addition, the district requires the
building facades to be broken up by vertical structures in bays no longer than 40
feet. That dimension is exceeded on both the north and south facades. The
north fagade has two such bays, of approximately 60 and 85 feet. The south
fagade has one expanse of over 90 feet. Introducing an additional vertical
element similar to the others on the building near the middle of each of these
bays would reduce these expanses and bring them closer to the maximum 40
foot standard. It is a policy issue for the Council to determine whether the
proposed fagade articulation is an acceptable balance or if it needs to be
amended to meet or come closer to the requirements of the district.
60 -Day Agency Action Deadline:
➢ April 20, 2014
Attachments: (7)
OBB -1 Revised Building Elevations and Related Applicant Narrative dated April 8, 2014
OBB -2 Architectural Perspective from April 1, 2014 City Council Meeting
OBB -3 City Meeting Minutes — Draft April 1, 2014 City Council; Draft Mar. 25, 2014 APC
OBB -4 Planning Report
OBB -5 Location Map and Planning Report Exhibits
OBB -6 Modified Access Alignment
OBB -7 Applicant Correspondence dated Mar. 27, 2014
X00 LU
;111 41 �k
I
MHC Response to April 1, 2014 CC Comments on Exterior Materials
April 8, 2014
Building Materials (page 12):
The CGD zoning district establishes that primary materials cover at least 60% of the fagade, and
secondary materials occupy not more than 30% of the facade. Accent materials may make up not more
than 10 %. Primary materials include brick, stone and glass; secondary materials may include decorative
block or integrally- colored stucco... Cement Fiber Board is a material not specifically identified in the CGD
architectural provisions. The City has previously classified Cement Fiber Board as a secondary material in
the CGD district) ... Applying the CGD architectural standards to the proposal, the stone and glass are
considered primary materials (24 %). The stucco and cement fiber board are considered secondary
materials
The original design conformed to a selection of materials and colors allowed by Hilton as part of the
approved design solutions for the Home2 Suites brand. Hilton's standard design for the Home2 product
calls for a relative even distribution of materials across the exterior. While selecting among the design
elements from Hilton, the developer sought one which would directly correspond to approved Brand
prototype designs, incorporate some of the material /color elements of other buildings in the area, and
possess materials /colors which are not only long lasting in a northern climate but also provide
modern /fresh elements, which are an integral aspect of the Home2's brand focus.
After presenting this plan to the City Council on April 1, 2014 and discussing these goals, the Developer
was asked to find alternative material combinations which would more closely align with the ratios
approved by the City while maintaining the design sought by the developer and accepted by Hilton.
Three designs were drawn and discussed, focusing on the substitution of brick and stone, both primary
materials per the zoning definition, into the stucco or cement fiber board areas of the exterior. After
consideration to the best combination of increasing total surface area with primary materials, the
anticipated appearance of materials /color (both initially and long- term), timing of labor to install and
implications to project scheduling and the overall cost implications, the developer arrived at the
following solution:
• Substitute a dark colored brick into the previously identified charcoal- colored stucco regions.
This allows the preservation of the white stucco to act as a "frame" for the rest of the building
and set off the other design features /colors. Moreover, it seems to conform to Hilton's goals of
accentuating a primary architectural feature of the product, the tower located at the northwest
corner of the hotel. Examples of this can be seen at the Oxford, AL and Salt Lake City, UT Home2
hotels. This change alone raises the percentage of surface area covered by primary materials
from 24% to 40 %.
• To further increase this percentage, the developer then looked at using more stone, which
originally was placed at certain locations at the first level, up to approximately the height of the
windows on that level. The new design calls for the stone to extend all the way around the
building in places that were originally finished with cement fiber board. Taking it one step
further from there, the developer also proposes increasing the maximum height of the stone in
place of cement fiber board to reach the first band of accent metal (the black band of metal
separating stories). This would increase the surface area covered by primary materials from 40%
to 48 %.
The proposed changes together achieve a number of goals by various parties. First, it doubles
the square footage of the exterior covered by primary materials and strives to meet the City
Council's request to get this percentage closer to 50 %. Secondly, it meets the material blend and
distribution of materials sought by Hilton for its product. Third, it achieves the design sought by
the developer and incorporates architectural elements from both commercial and residential
buildings in the area.
DRAFT Eagan City Council Meeting Minutes (Excerpt)
April 1, 2014
PRELIMINARY SUBDIVISION, REZONING AND PRELIMINARY PLANNED DEVELOPMENT —
HILTON HOME2SUITES OF EAGAN /MORRISSEY GROUP AND
EAGAN ECONOMIC DEVELOPMENT AUTHORITY
City Administrator Osberg introduced the item noting on February 3, 2014, the Eagan Economic
Development entered into a purchase agreement to sell the property to MHC Cedar Grove, LLC.
The Council is being asked to consider approval of a Preliminary Subdivision, a Rezoning from Cedar
Grove District to Planned Development and a Preliminary Planned Development for the proposed
four - story, 123 -unit hotel located along Cedar Grove Parkway. City Planner Ridley gave a staff
report.
Bill Morrissey, the applicant, gave an overview of the request and was available for questions. The
project architects, Aaron Roseth and Chris Morrissey, summarized the outstanding issues and the
rationale behind the Morrissey position. They also stated they were both available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
The Council discussed the issues and responded to the following items as following:
1. Parking Garage Access Alignment -The Council agreed with the modification to the
driveway alignment with the parking garage.
2. Signage — City Code allows building signage on two sides of the building. The developer is
proposing signage on'the north, east and west sides of the building. The Council agreed
with signage on north, east and west sides of the building.
3. Roof Top Beacon and illumination of Beacon on south side of the building —The Council
agreed the roof top beacon was an acceptable feature and did not need to be shielded on
the sough side.
4. Building Materials — The Council agreed the building materials should get closer to meeting
the City Code standards. The material requirements in the Cedar Grove District are for 60%
Primary - 30% Secondary - 10% Accent and the applicant proposes a breakdown of 24% -
66 / - 10 %. Discussion occurred regarding options such as wrapping the entire bottom
portion of the building with stone (Primary material) which would bring the percentages to
30% - 60W- 10 %. Mr. Roseth noted the possibility of changing out the darker material on
the building to a Primary material, such as brick, which would also bring the Primary
material percentage up. Mayor Maguire noted his preference that the Primary materials
get to 50 %. The Council agreed. It was determined the item should be continued to a
future City Council meeting to allow additional time for Morrissey to work with their
architects and Hilton on different building materials scenarios.
5. Building Architecture — The Council agreed the proposed fagade articulation is an
acceptable balance.
Councilmember Fields moved, Councilmember Bakken seconded a motion to continue the Preliminary
Subdivision, Rezoning and Preliminary Planned Development - Hilton Homes2 Suites of Eagan /Morrissey
Group and Eagan Economic Development Authority item to the April 16, 2014 City Council meeting.
Aye: 5 Nay: 0
Advisory Planning Conunission
March 25, 2014
Page 8 of 27
D. Hilton Home2 Suites of Eagan
Applicant Name: William Morrissey, MHC Cedar Grove, LLC
Location: 3939 Cedar Grove Pkwy; Lot 2, Block 1, Cedar Grove Parkway 2nd Addition
Application: Rezoning
A Rezoning from CGD, Cedar Grove District to PD, Planned Development.
File Number: 19- RZ- 01 -02 -14
Application: Preliminary Planned Development
A Preliminary Planned Development to allow a hotel.
File Number: 19- PD- 02 -02 -14
Application: Preliminary Subdivision
A Preliminary Subdivison of 1.8 acres to create 2 lots.
A
File Number: 19- PS- 04 -03 -14
Member Dugan stated he will abstain from voting on this item
Planner Dudziak introduced this item and highlighted the info
report dated March 20, 2014. She noted,the background and
William Morrissey, MHC Cedar Grove, LLB
discussed mixed residential and commerc
the hotel use and market demands for a h
Aaron Roseth, Archit(
materials and connect
wa
sented in the City Staff
for the proposal and
ding uses. He discussed
I by Hilton.
and discussed the building
" feature. Mr. Roseth explained the
rty owner stated concern to the height and size of the proposed
e visual intrusion, along with light and noise pollution.
rate structure and the smoking policy.
51ic comment, Chair Heaney closed the public hearing and turned the
mmission.
Bill Morrissey stated the proposed hotel is a modern lifestyle product and is smoke free. He
stated rates will be in the upper - middle to upper rate structure.
City Planner stated a multilevel building in this location was envisioned in order to create a
buffer between the residential and the parking ramp and commercial uses.
Member Prashad asked about the proposed building finishes.
Advisory Planning Commission
March 25, 2014
Page 9 of 27
City Planner Ridley explained the standards established for the CGD district and the not
uncommon strain the Commission and City Council deal with between the City's desired
standards and national chain prototype.
Secretary Piper moved, Member Prashad seconded a motion to recommend approval of a
Preliminary Subdivision (Cedar Grove Parkway 4th Addition) to create two lots upon 1.8
acres legally described as Lot 2, Block 1, Cedar Grove Parkway 2nd Addition, located along
Cedar Grove Parkway between Fen Way and River Valley Way, subject to the following
conditions:
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 2, 1993: Al, B1, B2, B3, B4, C1, C2, C4, D1, and E1.
2. The property shall be platted.
w
3. The applicant shall maintain erosion control, re -grade the site, and establish turf on Lot 2,
Block 1, Cedar Grove Parkway 4th Addition, during and after construction, as required by
the City Engineer and at no cost to the City. V`
4. Lot 2 shall be vacated upon issuance of the Lot 1Certificate'of Occupancy, thersale of Lot
2, or within 30 days written request by the City.
5. No construction equipment or vehicles shall use the parking garage during development of
this site.
6. All erosion/ sediment control plans,submitted for development and grading permits shall
be prepared by a designer who has;';received current Minnesota Department of
Transportation (MNDOT) training, or approved equal training as determined by the City
Engineer in designing stormwater pollution prevention plans.,Also, all personnel
responsible for the installation of erosi''on/ sediment control devices, and the establishment
of vegetation for the development, shall have received Erosion /Sediment Control
Inspector /Installer-�certification through the University of Minnesota, or approved equal
training as determined -by the City„ Engineer.
7. A storm sewer catch basin or manhole shall be provided at the right -of -way line at the
Cedar Grove Parkway entrance between Lots 1 and 2 for future extension into Lot 2.
8. The developer shall be responsible to restore the street, curb and gutter, and boulevard
damaged, by installation of the water main service along Cedar Grove Parkway in a
manner acceptable to the City Engineer.
9. All public and private streets, drainage systems, and utilities necessary to provide service
to this development shall be designed and certified by a registered professional engineer
in accordance with City adopted codes, engineering standards, guidelines, and policies.
10. This development shall provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards.
11. The front door canopy'shall provide a minimum 12' clearance for public safety vehicles.
.. _ .............. canopy
.shall
The driveway shall be centered on the lot line between Lot 1 and 2 to provide a shared
access for both properties.
13. The exit lane on Lot 2 shall be constructed by the developer.
14. A private access agreement should be required to allow access and circulation between
Lots 1 and 2 in a form acceptable to the City Attorney.
15. The connection to the parking garage shall be aligned with the drive aisles within the
garage, be a minimum of 28' wide, provide access into and out of the garage, and a
"clearance bar" installed to limit large vehicles.
16. The developer shall install bollards at the pedestrian connection to the parking garage.
17. The developer shall extend the public concrete sidewalk in the Cedar Grove Parkway
right -of -way through the site.
Advisory Planning Commission
March 25, 2014
Page 10 of 27
18. Streets lights shall be extended through the site by the developer.
19. Public drainage & utility easements at least 10' in width shall be dedicated on both sides of
all public utilities, and 10' easements shall be dedicated along all lot lines.
20. The developer shall obtain all outside agency permits as necessary for completion of the
site improvements.
21. Off -site street trees shall be shown on the Final Landscape Plan to illustrate how the
streetscape and on -site landscaping work together.
22. This development shall accept its additional financial obligations as defined in the staff's
report in accordance with the final plat dimensions and the rates in effect at the time of
final plat approval.
23. The monument sign location shall be at least 10' from the property line and outside of the
utility easement area.
All voted in favor. Motion carried 6 -0.
Member Dugan abstained from voting on this item.
Secretary Piper moved, Vice Chair Filipi seconded aarnotion'to recommend approval of a
Rezoning from CGD (Cedar Grove District) to PD (Plbnned_Development) for proposed Lot 1,
Block 1, Cedar Grove Parkway 4th Addition, located a`Ib;ng Cedar Grove Parkway'between Fen
Way and River Valley Way, subject to the following conditions:
All voted in favor. Motion carried 6 -0.
Member Dugan abstained from voting on this item.
Secretary Piper moved, Vice Chair Filipi seconded a motion to recommend approval of a
Preliminary Planned Development for proposed Lot 1, Block 1,;'Cedar Grove Parkway 4th
Addition, to allow a four - story; 123 =unit hotel located along Cedar Grove Parkway between Fen
Way and River Valley Way, subject to the following conditions as amended:
1. A Preliminary Pla
shall be made pa
I be executed. The following exhibits
• Preliminary Building Elevations Plan
• Preliminary, Site Lighting Plan
• Preliminary S,ignage Plan
2. The property shall be platted.
3. Rooftop mechanical units shall be shown on the Building Elevations at the time of building
permit, and placement of units 20' from the building edge and parapet height shall be
demonstrated on the permit plans. If these measures alone do not fully screen some
equipment, additional screening measures shall be employed in accordance with City
Code.
4. The building finish materials shall be modified to more closely align with the expectation of
60% use of primary materials and not more than 30% use of secondary materials.
5. All primary and secondary exterior building finish materials shall be integrally stucco, stone
and cement fiber board.
6. Detailed sign plans shall be submitted with the application for Final Planned Development
including dimensions, type of construction, and how the signs are to be lit. Conformance
with City Code standards will be confirmed at that time. All signs shall require a Sign
Permit prior to installation.
Advisory Planning Commission
March 25, 2014
Page 11 of 27
7. Building signage shall be revised to comply with City Code standards, located on only two
sides of the building.
8. The monument sign location shall be at least 10' from the property line and outside of the
utility easement area. The base shall be masonry to match the principal building. Design
plans for the monument sign should be provided at the time of Final Planned
Development, and conformance with the CGD design standards confirmed at that time.
9. Building address numbers shall be installed consistent with the provisions of Section 2.78
of City Code.
10. Off -site street trees shall be shown on the Final Landscape Plan to illustrate how the
streetscape and on -site landscaping work together.
11. A Photometric Lighting Plan shall be provided at the time of Final Planned Development,
illustrating levels of illumination in conformance with CGD standards.
Al
All voted in favor. Motion carried 6 -0.
Member Dugan abstained from voting on this item.
PLANNING REPO RT
CITY OF EAGrAN
REPORT DATE: March 20, 2014
APPLICANT: Eagan. FICA;
MHC; Cedar Grave, LLC
PROPERTY OWNER: Eagan BDA.
RE + "QUEST: Rezoning/1r lim. & l inal
Planned Development
LOCATION: 3939 Cedar Grove Parkway
CASES: 19-PS-04-03-14;
1.9- RZ-01 -02 -14
19-PD-02-02-14
HEARING DATE: March 25, 2014
APPLICATION DATE: March 5, 2014
PREPARED BY: Pamela Dudziak
COMPREHENSIVE PLAID: SMMU, Special Area /Mixed Use
ZONING: G: CGD, Cedar Grove District
S%T1i'i!rMARY OF RE UE T
The applicant is requesting approval of a Prelin'1111ary Subdivision (Cedar Grove Paricvvay 4"'
Addition) to create two lots upon 1.8 acres legally described as Lot 2, Block 1, Cedar Grove
Parkway "d Addition, a Rezoning from CGD (Cedar Grave District) to PD (Planned
Developmont) and a. Preliminary Planned Development for proposed :Lot 1., Block, 1, Cedar
Grove Parkway 0' Addition, to allow a fam-story, 123-room. hotel. The subject site is located
along Cedar Grave Parkway between Fort Way and River Valley Way,
AU T`RORIT"Y FOR RE VIEW
Subdivision:
City Cade Section 13.20 Subd. 6 states that "Ise the case of platting, the Planing Commission
and the Council shall be guided by criteria., including the followin , in approving, denying or
establishing conditions related thereto:
A. That the proposed subdivision clues comply with applicable City Code provisions and the
Comprehensive Guide Plan.
Planning Report— Hilton Flowe2 (Cedar Grove Parkway 6'�'Addll)
Mirch 25, 2014
Page 2
B. That the design or ii.nprovenient of the proposed s0division. complies with applicable
plans of DAota County, State of Minnesota, or the Metropolitan. Council,
C. That the physical characteristics of the site including, but not limited to, topography,,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage
and retention are such that the site is suitable for the type of development or use
conten-iplated...
D� That the site physically is suitable Ibr the proposed density of development.
E. That the design of the subdivision or the proposed improvements are not likely to cause
environmental darn agc,
K That the design of the subdivision or the type of improvements are not likely to cause
health problems.
G, That the design of the subdivision or the type of improvements will aot conflict with
easerrients of record or with easements established byjudgaient of court,
H, That con1pletion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds, or similar burdon,
I. That the subdivision has been properly planned for possible solar energy system use
within the subdivision or as it relates to a(tiacent property. (Refer to City Handbook on
Solar Access).
J. That the design of public in1provenionts for the subdivision is compatible and consistent
with the platting or approved preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
domiment entitled "City of Eagan Water Quality Management Plan for the Gun Club
Lake Watershed Management Organization" which document is properly approved and
filed with the office of the City Clerk, hereinafter referred to as the "Water Quality
Management Plan.", Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if -.fully set down
herein and is hereby made a part of this Chapter by reference and incorporated herein. as
fully as if set ford) herein at length. It shall be the responsibility of the City Clerk to
maintain the Water Quality Managernent Plan and make the same available to the
public,."
Pkinning Report — T.-Tilton Honie2 (Cedar Grove Farkwq 6"' Addia.)
March 25, 2014
Page 3
Re7onhig:
?,1�1
City Code Chapter 11, Section It. 50, S ubd. 5 states in part,
1. The provisions of this chapter maybe amended by the =kiority vote of the council,
except that amendments changing the regulations of any district may only be made by an
affirmative vote of two-thirds of all members of the council,
2. The City Council shall not rezone any land or area in an), zoning district or mdke any
other proposed amendment to the zoning ordinance without first having referred it to the
planning commission for its consideration and recommendation.
Planned Developinent:
City Code Chapter 11.60, ubd. 18, A., states the intent of the Platuied Development zolling
district as follows:
I Providing greater flexibility in environmental design and relaxation of strict application
of the zoning ordinance in exchange for greater creativity and onvironinental sensitivity.
2. Recognizing the economic and cultural advantages that will accrue to the residents of a
planned comniunity,
Encouraging a more creative and efficient approach to the use of the land.
4. Encouraging the preservation and enhancement of desirable site characteristics, natural
features, and open space,
5, Encouraging a dovolopixiont pattern that is consistent with land use density, transportation
facilities mid community facilities objectives of the Comprehensive Plan,
BACKGROUND/1-USTORY
The site is within the Cedar Grove Redevelopment Tax Increment Financing (TI) District. The
TIF District was certified by Dakota County in July of 2003, Also in 2003, the City's
Comprohensive Guide Plan. was amended with the approval of the small area plan fbr Special
Area #5 (Cedar Grove). The City adopted the now Cedar Grove Zoning District ordinance in
December 2002 and on June 3, 2003, the City Council approved a rezoning of approximately 96
acres Nvithin the Cedar 0, rove redevelopment area from various zoning districts to COD, Cedar
Grove District, including the parcel that comprises the subject site. '].'he City's current 2030
Comprehensive Guide Plan, adopted in April 2010, continues to include this property within tb.e
Cedar Grove Commons Special Area.
Planning Roport — Hilton llo=2 (Cedar Grow Parkway 6"' Addn—)
Nlarch 25, 2014
llitge 4
In 2013, the City approved the Paragon Outlets development, a retail O-Litlet center consisting of
approxitnately 400,000 s.f. of retail space on 24,5 acres. That project is located west of Rahn
Road between Nicols Road and Eagan Outlets Parkway and is currently under construction, Also
approved within the core area of the redevelopment district in 2013 was a 4-story apartment
development (The Flats at Cedar Grove) with 11,000 s.f, of comniercial retail space on the first
level, A two le-vol parking garage is -under construction by the Eagan 13 MA. adjacent to the site
between Eagan Outlets Parkway, Fen Way and River Valley Way, and provides approximately
1,500 parking stalls for Paragon and other new developtnont, including the proposed hotel user.
The purchase agreement contemplated that the applicant would purchase the necessary parking
stalls within the gara.,ge to satisfy City Code.
REDEVELOPMENT PLAN AND DISTRICT
Histo - The proposed project is located in the core area of the Cedar Grove Redevelopment
District. rho District was created by the City in 2003 as an outcome of the conclusions of the
Cedar/1 3 Task Force, an ad hoc group of business people, residents, the Chamber of Commerce
and representatives of City advisory commissions. The Task Force was formed in resj?onse. to
concerns by business and property owners in the area regarding the challenges the businesses and
property mmiers had txmintaining their vitality following the replacement of the Hwy 13 -Cedar
Avenue intersection with the fteeNvay interchange that shifted most traffic around the area and
changed the location from a pass throuo-i opportunity to oac relying on destination customers for
their trade. As a consequence of this change, the area had begun to decline as businesses that
relied on, the previous traffic pattern closed and relocated,
The Task Force report, referred to as the Village Plaza Plan, concluded that in order for the area
to be revitalized, it would be necessary for it to change front a prodonlinantly community
neighborhood,
,,hopping center use to a mixed -use area consisting of a combination of residential,
hospitality and destination uses that could take advantage of its location and proximity to the
intorchange and regional assets like the airport and Mall of America. It was recognized that the
combination of niultiplo sniall lots arranged around a road system that had been developed as a
state highway acrd frontage roads would not be assen-iblod and converted through the private
market alone.
TIF District and Redevelopment Activities - In response to those findings, the City and its
Economic Development Authority (EDA) performed a review of the condition of the properties
and determined the area met the requirements for the creation of a redevelopment tax increment
financing district. Public hearings wore held and the district was formed to facilitate the
acquisition and assembly of properties and provide for funding to offset the extraordinary costs
of acquisition, assembly and preparation of the area Bor private redevelopment, In a
redevelopii,iont district, E, DA's recoup such costs through a combination of the resale of the
development property and the additional tax revenue created by the new dovelopinent. In this
case, the EDA has also secured grant funds to pay certain of the costs and it will continue to do
so as the redevelopment progresses. Developers who acquire property for now development
must also follow the ordinary development application and review process,
Maiming Report -- I-iiltcan I1o=2 (Cedar Grove; Parkway 61" Addri.)
March 25, 2014
Page 5
The overall. T oat :for the area has lacer. to reestablish it: as a gateway to Eagan in a pedestrian and
transit. oriented - orm tlarmigb a combination of residential and commercial uses, incorporating
existing; destination rises within the area, such as Jenson's Supper Club and Cedarvale Lanes.
Redevelopructi:t projects within the district also will provide the opportunity to rnake trail
connections through the area between the City and regional trail systems to complete connections
from the neighborhoods to the public spaces within the area and the Minnesota River Valley trail
system.,
Since 2003, the EUA. has acquired properties within the, area, relocated affected businesses,
cleared the property, performed environmental remediation and taken other steps to prepare the
area for new development. In parallel, the City has constructed iniprovemonts to the 1.1wy 13µ
Silver Bell Road -Cedar Grove Boulevard-Cedar Grove Parkway intersection and roadways,
While the recession has limited investment in new development t within the core area,
redevelopment and riew development has occurred in the surrounding properties, including;
Keystone Senior Living, Nicols Ridge'rownhomes, Lincoln Place, Cedar Bluffs Business Center,
Schwau's Home Service and Eagle Ridge Condominiums, During this same time, individual
property owners invested privately in upgrades of McDon.alds and the Shoppes at Cedar Grove
and the Minnesota Valley Transit Authority completed the first phase of the Cedar Grove Tratisit
Station, which will be one of the stops on the Cedar: Avenue/Red Lime Bus Rapid Transit system..
EXISTING CONDITIONS
The site has been graded with adjacent construction of the parking garage. The parking garage
surrounds the property on three sides. Access to the site is from Cedar Grove Parkway, which
abuts the fourth side. The proposed subdivision divides the site into two parcels. Lot '1 is 42,849
sI (0,98 acres) in size and is proposed for the hotel. development. Lot 2 is 35,714 s.f. (0.82
acres) and. is reserved for fut re development, Otily Lot i is proposed for Rezoning and
Preliminary Planned Development at this time, Lot 2 will remain zoned CCD until a specific
development application comes fo1wtird for that lot.
SURROUNDING USES
The property and surrounding area is zoned Planned. Develo.111nent and is within, the Cedar Grove
Special Area, The City's Comprehensive Guide Plan designates the subject site and areas
northwest of Cedar Grove Parkway for Mixed. Use. To the south across Cedar Grove Parkway,
the property is designated Mefflurn. Density residential, and is developed with multi -flu ily acrd
towrlhonles,
EVALUATION OF Itl QUEST
Description of Pro'poesal — The proposal consists of two parts. Ibe first is to subdivide the
existing parcel into two lots so that the easterly lot, Lot 1, can be sold for development,
Secondly; the proposal involves establishing a Preliminary Planned Development on Lot l for
Planning Report — Ifiltoa I-To=92 (Collar Grove Parkway 6"' Addn-)
March 25, 2014
Page 6
construction. of afour-story hotel, 1"he Eagan EDA is currently the owner of fl-te stlbjmt site;
MHC Cedar Grove, LLC is the purchaser and developer of Lot I .
Tfio,E',J)A is constructing a public parking garage adjacent to the site and devc,4opmeiat of this
parcel, both proposed Lots I and 2, are intended to utilize parking within the garage. Access is
ftoni Cedar Grove Parkway, and is designed to be in one location shared by both. the proposed
hotel on Lot I and future dove lop.m.ent on Lot 2.
Planned Develowiiont, and Public Bonefit, — The property is currently zoned COD, Cedar Grove
District, The CGD zoning district was established in 2002 as a tool to in'lplernent the principles
of the Cedar Grove Design Framework for compact mixed -use development with an urban
design that is pedestrian friendly. To this end, the CGD district establishes specific standards
related to site planning, architecture, buildingmatorials, tandscaping,signage. and other elements,
By its nature, the Godar Grove Redevelopment District is expected to involve compact and more
intense development than is the case iii other areas of the City. While the CGD Zoning District
permits that to occur, in order to be iniplemented, the details of individual developments may not
align with all. of the specific requirements of the Zoning District, As a Qonscquoi-lcc, the City
anticipates that the development's within the district will reflect the general expectations of the
Code, but will be implemented through Planned Development Zoning, with the specific plans
being compared to the standards of that district as well as the reclovOlopment goals and prin.6ples
of the Cedar Grove Commons Special Area Plan of the City's Comprehensive Guide Plata.
This proposal provides Ibr developinent of a multi -story hotel within the core area of the
Cedar Grove Redevelopmeiit TIF District. The applicant's narrative indicates the
development will add local jobs and contribute to tourism and lodging taxes. Locally-based
.Morrissey Hospitality Coinpanies will own and manage the facility,
The Plaiined Devolopment zoning affuvds flexibility to both (lit developer and the City with the
objective that tlae rnutcaal flexibility beiiefits both parties. The developer is requesting some
g s e
deviations to typical Code requirements such as for setbacks exceedingtbe W-10' build-to line,
building materials and. architecture, and signage. This report evaluates the proposed Planned
Development in comparison to the CGD zoning district and other City zotiitig standards, as well
as the principles of both the Cedar Grove Commons Special Area Plan and the Cedar Grove
Design Framework.
corn)qtibility_�wKitlkij $urrounding Area— The 2003 Village Plata Plan identified astiocessfilil
redevelopment in this area to include neighborhood oornmercial, hospitality, residential, and
destination uses, Paragon Outlets provides a destination use, and residential uses in the area are
both existing (Nicols Ridge, Keystone, and Lincoln Place) and now (The Flats at Cedar Grove).
The proposed Hilton Home2 hotel provides the caniplenientary hospitality cornpoiient,
Planning Report. —I- rltc3ti'i4c mf,,2 (Cehr Grove parkway 6a, Addn )
March 25, 2014
Corsi stenoy with co ')rcbensi e Guide plall — Bute law pr€avides for the Planning Commission
to make a deterniffiaatioa as to the consistency of the proposal with the City's Comprehensive
Guide Plan, when a City or FDA considers the sale € f property to a private ontity. In that regard,
the question of consistency with the Comprehensive Guide Ilan was considered by the Advisory
Planning Commission in December 2013, prior to the HDA's consideration of the purchase
agreement for .sale of "the site to It HC Cedar Grove, I. LC.
In this case, iv111C; Cedar Grove, 11C, and the Eagan 1 DA have entered into a purchase
a grocnient for the sale:: of the parcel described in the € ovclopm nt action for the proposed
development of a hotel development in the core area of the Cedar Grove Commons Special urea.
The agreement is contingent on approval of the development proposal.
Preliminary Sra ANIsion:
Lots — The site consists of property Nvhic l has been. acquired by the Eagan EDA as part of the
Cedar Grove Redevelopment District. The property is proposed to be subdivided and platted into
two parcels, and the easterly parcel (Lot 1.) is proposed for the hotel development at this time.
Airport Noise Considerations -- The site is located within airport poise Policy Zone 4 one -mile
Buffer. Sec. 1.1..04, Aircraft Noise Gone Overlay District, applies to new construction within this
area. -Within the Buffer of Zone; 4, transient lodging rases are considered compatible.
Topaogzaphy /C- railing -- The site is open with no trees, and generally flat with. elevations rang
ing
from 815 to 817.
The preliminary grading plan is acceptable. The entire site will be disturbed in preparation for
the proposed building, driveways, and part ng area. The at4jaacont vacant parcel (Lot 2, Block 1.,
Cedar Grove Parkway 4"' Addition) car~', be used as, a staging area. The applicant should n aintaain
erosion control, re -grade the site:, and establish turf on Lot 2, Block 1, Cedar grove Parkway 4"'
Addition during and after construction, as required by the City engineer and at no cost to the
City. Lot 2 should be vacated upon issuance of the Lot 1 Certificate of Occupancy, the sale of
Iart 2, or within 30 days written request by the City. No construction equipment or vehicles
should use the parking garage during development of this .site,
All erosion /sediment control plans submitted for development and grading permits should be
prepared by a, designer who has received. currcrrt Minnesota Department of Transportation
(l 1 TDOT) training, or approved egtml training as dctert:idn 3. by the City Engineer in designing
stormwaater pollution prevention plans. Also, tall personnel responsible for the installation of
erosion/ sediment control devices, and the €mstablisbment of vegetation for the development,
should have received Erosion /Sediment Control Inspector/ Installer certification through the
University of Minnesota, or approved e gpal training as determined by the City Engineer, Also,
all public nand private streets, drainage systems, and utilities necessary to provide service to this
development should be designed and certified by as registered professional. e=ngineer in accordance
with City adopted codes, engineering standards, guidelines, and policies,
Phitining .Ropor-t Hilton Hoine -2 (C cchir Grove hirkw ly 6 "' A1dn )
Mari r 25, 2014
Page 8
Storm INI Iatcz M� ag rnent /Water Quility -..._ `�l'he preliminary storm drainnge plan is acceptable,
with modification, Tb .. entire site lies within Drainage District A (as designated in the City Storm
Water Management Plan — 2007), and generally 'flows northwest toward Highway 13 and Pond
AP-52 witliin the Cedar Grove: Boulevard and Highway 13 right -of way.
This redevelopment is subject to the City's past construction requirements (Cite Code §4.33) for
star mwater i'narragen -icat and surface water cju.al .ty. These regulations include; design standards
for volume control and reduction; total phosphorus control; total suspended solids control; oil
and grease control and runoff rate control — performance standards. They also provide for.
minimization of impervious surface area and maximization of infiltration and retention.;
acceptable complementary stormwater treatments; pond reguirenionts; rogional ponding; and
maintenance; of private stormwtiter facilities. According to §4.33, redevelopment projects such
as this need primarily to meet requirements for storniwater associated with increases in
impervious surface, as compared to the original development (i.e., Cedar Grove), The City has
determined overall redevelopment of the designated Special Area is not well suited to fulfill
§433 requirements can -site. Pond AP-52 has been modified as part of the City's :public,
improvement project (Cedar Grove boulevard -- Phase 11, Project No. 1088), and will pr °osTido
storm water management. per City standards for the entire redevelopment area, including this
proposed development.
Wetlands - Because there are no wetlands on site, City Code § 11.67, wetland protection and
management regulations, floes not apply.
'Utilities — The preliminary utility flan is acceptable, with modifications. Truink and lateral
sanitary sewer and water main of sufficient size, depth, and capacity are available for connection
to serve the development. Sanitary sewer. District W (as designated in the City's Comprehensive
Sanitary Sewer Plan) serves the entire site. This development should provide hydrant spacing
and locations in accordance with City Fire DcparGmoat and Public: Works standards. water
service is proposed from the existing water main lateral located under Cedar Grove Parkway,
Installation of the now service will rewire open cutting the street and boulevard, The developer
should be responsible to restore the street, curb and gutter, and boulevard in a marurer acceptable
to the City Engineer. A storm sewer catch basin or manhole should be provided at the right-of-
way line at the Cedar Grove Parkway entrant between Lots 1 and 2 for future extension into Lot
2,
A. sanitary sewer- lateral was installed under the parking garage to allow flexibility for
development and marketability of Lots 1 and 2. This lateral provides gravity flow service sleep
enough to accommodate a fall basement design. The current proposed hotel location clots ilot
provide sufficient space to stub the sanitary sewer along the northwest property line to serve the
unoccupied Lot 2. The proposed hotel would need to maintain a setback of 40 feet from the
parking structure wall to the northwest if the City wishes to maintain sanitary seater service at
Lot 2 capable of gravity flow fi-oin a structure having a hill. basement. The setback is currently
shown about 17 feet from the parking garage wall. Service could still be provided for Lot 2 f:.rorn
Planning Report - Hilton %lo=2 (C.cdar Grove. Parkway W" A.ddn )
Mr roh 25, 2014
Page }
the sanitary sewer tinder Cedar Grove Parkway, brit, the existing pipe is too shallow to serve a (till
basement tinder gravity flow conditions, so any rase on that property would be likely be limited to
"slab on grade" construction.
Streets/Access/Pedestrian. Circulation — Access for the site is proposed via: Cedar Grove
Parkway. The proposed 24' wide driveway provides two -Away traffic into the site, all on. Lot I.
The driveway should be drifted so it is centered on. the lot line between Lot 1 and 2 to provide a
shared access for both properties, The developer should construct the exit lane; on Lot 2. A
private access agreornent should be required to allow access and circulation between both sites in
a form acceptable to the City Attorney, A ogre -way 22' wide two -lane driveNNray loops from the
entrance at Cedar drove Parkway to the front door, which is covered by a canopy. The canopy
should. provide a minimum 12' clearance for public safety vehicles. A. direct access into and otrt
of the parking garage is also shown. The connection to the parking garage should be aligned
d
with the drive aisles within the garage, be a minimum of 28' wide, provide access into and out of
the garage:, and a "clearance bar" installed to lin7it larger vehicles.
Pedestrian access and circulation will be provided through concrete sidewalks within the site area
and connect into the parking garage. The developer should install bollards at the pedestrian,
connection to the parking garage. A public concrete sidewalk is located within the Cedar Grove
Parkway right-of-way and terminates at the property line of this development, The developer
should extend the public concrete sidewalk in the Cedar Grove Parkway right- cif-gray through the
site.
Street Lights — Public street. lights are currently located along Cedar Grove Park,,vay and.
terminate tit the property litre of this development. The developer should extend the street lights
along Cedar Grove Marl( =ay adjacent to the site,
EEtseiiie tits /Pcrrr°rits /Ri&7 lit-of may! — The easements to be dedicated should hielude 10 foot wide
minitatim easements on both sides of all public utilities, and 10 foot wide easements along all lot
lines, The developer should obtain all outside agency permits as necessary for completion of the
site improvements,
Financial «bliggiorr — At this time, there are no pending assessments on the ,parcels proposed for
platting;.
T andscW t g -- The CGD mixing; district includes specific design standards for landscaping
including placernent of'trees every 25' where parking abuts the site perimeter, one overstory tree
for every 500 srl, ft. of landscape area on the site, certain prohibited species and other s )ecies to
be used only in certain circrrrnstances, such as evergreen trees only in areas protected from winter
wind conditions.
The Landscape :.Pla.n shows the front yard area occupied by sod with foundation plantings of both
cvetp. -eon and. d.eeidtlous shrubs, and some perennials, The front patio is srrrrorrrrded byr
ornamental grasses with birch trees at each corner, The coaster of the front yard area shows a bod
Platuting Report Hilton Home2 (Codar Gr ve Parkway 6"' Addtt)
March 25, 2014
Page 10
of three maple trees. Additional trees are proposed behind th.e building and on both the cast and
west ends of the building, In all., 12 overstory trees (birch, tuaple, honeylocust) and five
ornamental trees (serviceberry) are proposed. In addition, the Cedar Grove Parkway streetscape
provides a line of trees along the property as well. 'These off-site street trees should be shown on,
the Final .Landscape Plan to illustrate how the stree;tseape and on -site landscaping work together,
Tree Preservation —The site has been graded with the parking garage dcvelopmernt. 'There are no
tree preservation issues with this site,.
Parkes and Recreation —This development is responsible for park and trail dedications. The
dedications will be calculated based on actual construction plans at the time of Building Permit
ancf collected prior to release of the Building Permit, Based on they 2014 Pee Schedule, the cash
parr dedication is anticipated to be $55,848 ($869/1000 sX of bldg. at 64,267 s.f, of building),
Trail dedication is to be satisfied through construction of trails on and adjacent to the site
Rezoninu and Preffinhiary Planned Development:
The proposed Rezoning and Preliminary Planned Development apply only to proposed Lot 1.
Lot 2 is reserved for futuro de velopinent, and will retain the existing CGD, Cedar Grove District,
zoning designation.
Site Plan — The Site Plan provides for a shared driveway access for Lots 1. and 2 from Cedar
C ove Parkway. The driveway provides direct access to the'upper level of the parking garage for
hotel guest parking. The design allows traffic to both enter and leave the parking garage; in this
location. Accessible parking stalls and a guest drop- ofilpickup area is provided within [lie site.
The Site Plan. shows two patios, one on the north side accessed through the indoor swimming
pool, and the, other on the south side accessed. via the gathering area near the front lobby,
A pedestrian walkway connects the hotel front door and the parking garage, with the garage
walkway leading to the central bank of staircases and elevators directly across from Paragon
Outlets* .A sidewalk extends along Cedat Grove Parkway within the public; right -of -way, with.
connections to the site at the east end of the building, and near the guest patio located on the
south side of the building. At the east end of the building, a sideuralk also connects to the
park hag garage near the staircase,
Setbacks - The CGD zoning district establishes a. mininZuni front yard setback of 0' and
maximuni of 10', a minimum setback of 0' for side; yards, and a ininirnuan. setback of 20' for rear
yards, Parking setbacks are a. minimun of 5' on side and rear yards, and 20' in front yards
adjacent to public right -oi -way.
The proposed rear yard setback is 12'9" from, which is less than the 20' xninimuni. In the front
yard, the proposed building setback is approximately 38', with a projection at the east end of'the
building, and the patio near the west end lobby, both extending to about 1.8. Thus, the front
yard setback exceeds the COD standard of 0' — 10' build. -to line. In the side yard, the east end is
Planning Report — Hiitou flome2 (Cedar Grove Parkway 6" Acldn.)
March 25, 2014
Page 11
set back 7. The west side setback accommodates the drive, parking and drop off areas with. an
82' setback to the building. The canopy over the drop-off area is sett back: 44' from the west side;
lot line.
While the COIN district encourages building placement near the street with .less than 10'
setbacks, the presence of a storm sewer line and associated utility casement effectively push the
building back.
Lot Covorage/Density - COD zoning dogs not specifically define density or establish a maximum
building to lot area coverage ratio. This is consistent with the goal of achieving a more urban,
rcdevelopinent and providing maximum flexibility for a roux of uses within the Cedar (Trove
District,
The proposed projoa is 123 hotel units oil 0.98 acres, The total building area is 64,267 s.f.,
which translates to a floor area ratio of I.S. ' The building to lot area coverage ratio is 42%,
Parking - City Code requires one parking stall fbr each room, plays one for every eight rooms,
With 123 rooms in the hotel., a total of 138 parking stalls are required.., The Site Plan provides for
six stalls within the site, with the balance in the adjacent parking garage. The FDA's purchase
agreement contemplated that the developer would purchase: use of the accessary stalls to satisfy
City Code. As such, at). amQndin.ent to the purchase agreement will be prepared.
bite L h g - The COD district restricts bole lights to a. maximum height of 20% A minimum
illumination of 0.5 footeandles is required in surface barking lots, with lighting averaging 1.5
footcandles. Lighting should got exceed 0.5 footcandles at the property lines, and no glar =e
should be directed onto adjaacent right- of-way or neighboring properties.
With most of the barking for this site located in the adjacent garage, on -site lighting is linnited,
Bollard lighting; is proposed along walkways, and bole lighting is proposed in the parking and
driveway areas on the west: end of the lot, The (applicant is proposing to utilize an LED pole -
mounted fixture, Recessed lights are proposed beneath the canopy to illuminate the drop -off
area. Wahl - mounted downlighting and string lighting is proposed for the two patio areas, A
Photometric Lighting Plan. should be provided at the, time of Final Planned Development,
illustrating levels of illumination in conformance with COD standards,
C"xreerl S aa�ee - The CGD ordinance dares not set any standard for green space, and stortal drainage
and water duality treatment are handled in area ponds,
Building, Architecture; The C GD district contains specific provisions related to building desigtr
and exterior finish materials. The applicant's narrative speaks to the proposed deviations f'ror
the City Coda standards.
Ifei -lit .- The proposed building is four stories and 43' in. height for the primary building.
An architecturral feature of the Hil on Home2 Suites design is the "beacon" whieb is
Planning Report — Hilton Flonie2 (Cedar Grow Parkway 6"' Addit)
'March 25, 2014
Page 12
silvated on the west (lobby) end of the building and extends 10' above the primary
stTuettire, putting the tallest point of the b-gilding at 52'6". The applicant's narrative
indicates that this is "not a large component of the building, but is a central feature in tho
Brand's design."
Architectural Design — The COD zoning distriot established architectural design criteria
for buildings more than. 50' in length, These criteria include providing horizontal and
vortical offsets, recessed windows on the first floor, and use of different materials or,
textures to arc hitooturally divide theffigade into bays between 20' and 40' in width. 111,
addition, finish materials on all sides of a building shall be treated as a ftont side and have
the same finisli materials, major materials shall be complementary colors, and tiso of both.
vertical and horizontal pattern designs in the building f4yade.
The proposed building has a flat roof. Th.o, Hilton Home2 beacon provides a
distinguisbing visual element in the architecture of the building, The use of different
materials and colors provides vertical offsets along the length of the building; however,
some of these sections exceed 40' in length. Horizontally, the first floor is vistially
anchorod witl.-t a, large fbrniat "buff stone tile," Stucco and comentfiber board ato -utilized
on the tapper levels, with a prefinislied metal accent band between each story of the
building.
Given the scale and location of the building, and type of use being a hotel., the
acceptability of the building arohitecture is a policy matter to be determined by City
officials,
Building Materials — Tlie CCID zoning district establishes thatprfinary materials cover at
least 60% of the fiagade, and secondaryniatericals oocitpy not more than 30% of tho
f4gade. Accent inaterials may makeup not more than 10%. Primary nititerials include
brick, stone and glass; secondary mats rials may include decorative block or integrally-
colored stucco. In addition, all primary and secondary inatorials shall be integrally
colored. Cement Fiber Board is a material not specifically identified in the CGD
architectural provisions, The City bas previously classified Ceinent Fiber Board as a
secondary material in the CGD district (The Flats at Cedar Grove).
The proposed plan provides the f[Mowing materials and ratios:
Stucco
34%
Cement fiber board
32%
Windows./glass
16%
Prefinished metal
10%
Stone
8%
Applying the CGI) -,architectural standards to the proposal, the stone and glass pare
considered primary materials (24%). Tlie stucco and ceinent fiber board ate considered
secondary materials (66%), and the prefinisbed metal (10%) is an accent material. With
Planni.txt; Report — I'li toll lloi e,2 (Cedar Grove Pa'1cway Ot" Fiddii.)
March 25, 2014
Page 13
prirrrary materials well below the 60% CGD ;standard, and seconda ry r aterials well. its
excess of the. 30% CGD standard, the proposed building materials do not meet the
expectations of the CGD district. The building - finish. materials should be modified to
snore closely align with the expectation of Gil` /a use of primary inaterials and not -more
than 30% use of secondary materials.
According to the project architect, the proposed hotel design. "conforn- s to Hilton's design
spocif°icaations which call for as more even distribution Of materials [as compared to the
City's 60% -30% ratio] across the exterior while providing some flexibility in. color and
individual materials," In addition, the narrative states the proposal provides "visual relief
throughout the exterior," within budget and allows the design "to be integrated into the
overall development and. Cedar Grove Area."
The ac ceptability of the proposed building materials is a policy inatter to he d terminod
by City officials.
igm – The proposal includes both buildiarg mounted. wall sigas and a five-standing
I-r onuralent sign.
Building Signs- Wall signage is proposed on all four sides of the building. At the west
end, which Houses the main entrance and lobby, the signs are located beneath the beacon,
On the east end, the sign is located level with the fourth story windows.
The CGD ordinance provides the following parameters for wall signage. Wall signs may
be located within. a 3' sign band, between. 10' and 15' above ground. The proposal
locates the wall signs tit the fourth story level of the building, more than 30' above the
ground.
Attached wall signage to be script letters or Toga, box sighs are prohibited. The
Submitted sign plans show a backlit channel letter design, Sign sizes appear to be below
the allotted L5 sq, ft. per lineal foot of building frontage. Final dirn.ensions should be
confirmed with the Final Pltanned Development', and at the time of Sign Permit
application.
The applicant proposes signage on all four sides of this building. This exceeds the
number permitted by City Code standards, The CGD zoning district allots 1,5 sq. ft. of
wall signage per lineal foot of building frontage on a public street or public opera space or
private parking area, Thus, City Code permits building wall signs on the south. and went
elevations and building signage should be revised to comply with City Code provisions,
The applicant's narrative indicates that placement of the sign near the top of the beacon
on the northwest elevation is "a key design component fi °oin the Brand's perspective" ',Ind.
also "is desirable . rom.. ownership's perspective as it will face directly northwest towards
potential ga eats arriving In the Cedar Crave area via Highways 77 and 13."
Planning Report — Milton Hojnc2 (Codar Grove Parkway 6"' Addn)
klarch 25, 2014
Pan 14
................... .. . . . . . ... . ................ .......... ........
Fi-eesfandingSigjty — One free-standing sign. is propose(] at the west end of the lot
adjacent to Cedar Grove Parkway, just cast of the driveway entnance. The proposed sign.
locationtnay conflict with a utility easement that extends along tbofiront of the property,
The monument sign location should be at least '10' fi-om the property line and outside of
the utility easement area. The proposed mon-Lunent sign is an internally lit cabinet. The
base should be masonry to match the principal building,
The CGD district allows freestanding signs up to 12' in height. The sign. base should be
constructed of ixia-torials to match the principal btdlding, with a -minfinum base height of
3' and a maximum sign area of 45 sX. on one side. Design plans for the monument sign
should be provided at the time of Final Planned Development, and conformance with the
CGD design standards confirmed at that time.
Building Address N-Lunbers — Building address munbors; should be installed consistent with the
provisions of Section 2,78 of City Code.
Mechanical. E
,L'guipill nt/Trash. Mora =e — City Code, requires a minimum 30" parapet 4:or new
buildings, and that inoolianioal units be placed Lit least 20' from the edge of the building. A 42"
parapet is provided along the entire roof line,
0
Rooftop mechanical units should be shown on the Building Elevations at the time of building
permit, and placement of units 20' from the building edge and parapet height should be
den-ionstriated on, the permit plans, If these measures alone do not fully screen some equipment,
additional screening measures should be employed inaccordanco with City Code,
Trash storage — 'Trash is proposed to be stored inside the principal. building, accessed through an
exterior door to parking area on. the west side of the building,
Tree Preservation — The site has been graded with the parking garage development. There are no
tree preservation issues with this site.
SUAIMARY/CONCLUSION
The applicant is proposing a Preliminary Subdivision, Rezoning and Preliminary Planned
Development to allow construction of a four-story 123-tinit hotel within tb.c core area of the
Cedar Grove Redevelopment District. The proposal divides the existing 1.8 acre parcel into two
lots. Lot I is proposed for the Rezoning ari. � hotel development, Lot 2 will retain the CGD
zoning designation is reserved for future development.
The proposed development takes access from Cedar Grove Parkway, and establishes a direct
vehicle contiection to and from the parking garage. The majority of parking to support the hotel
is provided within the garage, The site plan provides for sidewalks around the building and
connections to adjacent public trails and to the garage, The PD zoning provides flexibility in the
application of zoning standards for mutual benefit. The developer is requesting some deviations
Planning Deport -1 Tilton Honic2 (Cedar Grove Parkway 6"' Addu.)
Marcb 2:55 2014
Page 15
to typical Code requirements such as fear setbacks exceeding the 0'-10' build—to line, b- ai.lding
materials and architecture, and sigrrage. The appropriateness of proposed deviatiot s as outlined
in this report is a policy nnatter to be determined by City officials.
A.0 ,r'IQN `I'O BE CONSIDERED
To recommend approval of a Prelinrinar•y Subdivision (Cedar Grove Parkway 0' Addition)
to create two lets upon 1.8 acres legally described as Lot 2, Block 1, Cedar Grove Parlrway 2 "d
Addition, located along Cedar Grove Parkway between Fen Way and Liver Valley Way. 'If
approved, the following conditions shrill apply:
1. The developer shalt comply with these standards conditions of plat approval as adopted.
by Courwil on February 2,1993; At, B1, 132, B3, B4, CI C,`2, C;4, DI, and El,
2. The property shall be platted..
3. The appl carat sire ll r rairatair erosion control, re- grade the site, and establish turf on Lot 2,
Block I, Cedar Grove Parkway 4`r' Addition, during and after construction, as required by
the C=ity Engineer and at no cost to the City.
4. Lot 2 shill be vacated upon iss -Liance, of the Lot 1 Certificate of Occupancy, the sale of L..ot.
2, or within 30 days written request by the City.
S. No construction equipment or vehicles shall use the parking garage during development
of this site.
6 A] I erasion/ sediment control plazas submitted for developnxrent and grading porn. its shall
be prepared by a designer who has received aarretat Minnesota Department of
Transportation (_NLNDOT) training, or approved equal training as determined by the City
Engineer in designing stornrwa.t r pollution prevention plans. Also, all personnel
responsible for the installation of erosion/ sediment control devices, and the
establisliment of vegetation for the development, shall have received Erosion / echment
Control. Inspoctor /Installer° certification tlrroer h the 'University of Mintresota, or approved
equal training as determined by the City Engineer.
7, A storm sower catch basin or manhole shall be provided at the ri htvof =way lime at the
Cedar Grove Parkway entrance between. Lets 1 and 2 for future extension. into Lot I
& The developer shall be responsible to restore the street, curb and gullet, and boulevard
damaged by installation of'the water main service along Cedar Grove Parkway in a
manner acceptable to the City Engineer,
Planing Report — Hilton Home'22 (C;`edur Grove Parkway (its' Addn)
March 25, 2014
Page 16
9. All public and private streets, drainage systems, and catilities necessary to provide service
to this development shall be designed and cortifi.ed by a registered professional. on ulcer
in accordance with City adopted codes, engineering standards, guidelines, and policies.
10. This development slxall provide hydrant, spacing and locations in accordance with City
Fire Department, and Public Works standards.
11, The ft°oaat door caaaopy shall provide a rn.infinu n 12' clearance for public safety vehicles.
12. 'fho driveway shall be centered on the lot line between Lot 1 and 2 to provide, a shared
access for both properties.
13. The exit lame on Lot 2 shall be constructed by the developer,
14. A private access agreement should be required to allow access and circulation between
Lots 1 and 2 in a form acceptable to the City Attorney.
15, The comiection to the parking garage shall be aligned with the drive aisles within the
garage, be a mininacam of 28' wide, provide access into and out of the garage, and a
"clearance bar" installed to limit large vehicles.
16. The developer shall install bollards at the pedestrian connection to the parking garage.
1.'7.'1 he developer shall extend the public concrete sidewalk its the Cedar GTove Parkway
right-of-way through the site,
18. Streets lights shall be extended through the site by the developer.
19, Public drainage & utility oasements at least 10' in width shall be dedicated on both sides
of all public utilities, and 10' easements shall be dedicated along all lot lines.
20. The developer shall obtain. all outside agency permits as necessary for completion of the
site irnprovenaernts
21. Cuff sits; street trees shall be shown on the Final Landscape Plan to illustrate how the
streetscarpe and on -site landscaping work together.
21 This development shall accept its additional financial obligations as defined in the staff's
report in accordance with the final plat diniension.s and the rates in effect at the time of
final plat approval,
23. The naorrurnent sign location shall beat least 10' :Cxom the property line and outside of the
utility eaasemont area:.
Planning Report — FLU= flonw.2 (Cedar Grove Padovay 6"' Addli.)
March 25,' 014
Pas�,�e 17
To recommend approval of a Rezoning from C CH) (Cedar Grove District) to PD (Planned
Development) 'for proposed Lot 1, Blook 1, Cedar Grovc, Parkway 41" Addition, located along
Cedar Grove Piarkway between Feii Way and Rivor V&tley Way.
To recarninend approval of a Preliminary Planned Development -for proposed of 1, Block 1,
Cedar Grove Parkway 4t" Addition, to allow a four- story, 1.23-unit hotel located along Cedar
Grove Parkway between Fen. Way and River Valley Way. If approvod, the following conditions
shall apply.
1. A Preliminary Planned Development Agreement qhall be executed. The following
exhibits shall be made part of the Agreement:
• Prelfininary Site Plan
• Preliminary Landscape Plan
• Preliminary Building Elevations Plan
• Preliminary Site Lighting Plan
• Preliminary Signage Plan
2, The property shall be platted.
3, Rooftop mechanical units shall be shown on the Building Elevations at the time of
building permit, and placement of units 20' from the building edge and parapet height
shall be denionstrated on the permit plans. If these measures alone, do not fully screen
some equipment, additional screening measures shall be employed in accordance with
City Code.
4. The building finish materials shall be modified to more closely align with the expectation
of 60% vise, of primary materials and not more than 30% use of secondary materials.
5. All. prini.aryand secondary exterior building finish rn.aterials shall be integrally stucco,
stone and ceinent fiber board,
6. Detailed sign plans shall be submitted with the application for Final Ptartno-d
Development including dimensions, type of construction, and bow the signs are to be lit,
Conformance Avith City Code standards will be confirmed at that time. All signs shall
require a Sign Perinit.prior to installation.
7. Building signage shall be revised to complymrith City Code standards, located on the
south and west elevations only.
8. The inoiTuinentsign location shall boat least 101 fi-om. the property li ne and outside of the
utility easement area, The base shall betuasonryto, inatcli the principal building, Design
plazas -,for the monurtiont sign should. be provided at the ti-ine of Final I'lann ed.
Development, and conformance with the CGD design standards confin-ned at that tinge.
Planning Report -. Hilton llo=2 (Cedar Grove 1'ar�l<way 6"' Addn.)
March 25, 2014
page 1s
9. Building address numbers shall be installed consistent with the provisions of Section. 2.78
of City code.
10. 0I[` - -site street trees shall. be shown can the Final Landscape Plan to illustrate l-low the
strootscape and cat? -site lcandsca ping work together,
11 � A Pbotometric Lighting Plan shall be provided at the time of Final Planned Developm.. ent,
illnstratina levels of illumination in con'Borm anoc with CGD staandard&
A.
B.
C.
STA14DA1 ) CONDITIONS OF PLAT APPROVAL
1!�'i:z�.��neiEtl C31�1i aticrns
1. This development shall accept, its additional financial obligations as
defined in the staff's report in accordance Nvith the final plat dimensions
and the mates in effect tit the time of final plat approval,
Easements a d l ights -of -'1 a
This development shall dedicate 10-foot drainage and utility Baser eats
centered overall lot lines' and, 10 -foot drainage and utility easenjents
adjacent to all public rights-of-way where necessary to accommodate
existing or prtaposed utilities for drainage ways within the plat, The
development shall dedicate easements of sufficient width and location as
determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights-of-way as required by the, alignaaent, depth, and
storage capacity of all required public utilities and streets located beyond
the boundaries of this plat as necessary to service or accommodate this
development,
3, This development shall dedicate all public right-of-way sand. temporary
slope easements for ultimate development of adjacent roadways as
required by the appropriate jurisdictional. agency.
4, This development shall dedicate adequate drainage and pondin.g
easements, in accordance with requirements set forth in the latest version
of the City's Storinwater Management Plan,
Plans sand S ecifications
All public and private streets, drainage systems, and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guid.etines, and policies prior to application for
filial plat approval,
2, A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval,
3. This development shall ensure that all dead -end public streets shall have a.
perri neat cul-de-sac, or temporary cul -de -sac to be removed upon 11,irther
extension (on stub streets), constructed in accordance with City
engineering standards. This development shall dedicate, provide, or
financially guarantee the aceluisitiora. casts of street easements or public
street rights -oI' -quay as required by the alignme.n.t of the cul -de —sacs located.
within or beyond the boundaries of this flat rrs necessary to service or
acconiiirodate this development.
4, A separate; detailed landscape plan shall be submitted overlaid on the
proposed grading and utility flair., The financial guarantee for such plan.
shall be included in the Development Contract and Aiall not be released
until one year after the date of City certified compliance,
D. Public J>!; provements
If any improvements are to be installed -u ader a City contract, the
appropriate public improvement project and associated contract must be
awarded by Council action prior to final plat approval,
lam, Permits
I . This development shall be responsible; for the acquisition of all regulatory
agency permits required by the affected agency prior to final flat approval.
F, Parks ,turd Trails Dtdica.ticrrrs
I, This development shall fulfill its park and trail dedication requiremerits as
reconimencled by the advisory Parks Commission and as awarded by the
action. of the City Council,
G. Tree Preservation and Mitigation
1. This development shall be responsible for preparing a tree, preservation
plan and niiti atin for any removal in excess of the allowable limits,
Mitigation shall be in the forni of repl.accment trees, cash equivalent, or a
combination thereof in accordance with the recoriiniendation of the
Advisory Parks Commission and as awarded. by the action of the City
Council,
l-1, Stoxin wr =der ana emerit and Water Quality Pi- otec:tion
1, This development shall manage storrxrwater and protect water duality by
meeting requirements for design standards, minimizing inipervious surface
area. and maximizing infiltration and retention, arid. providing acceptable
complementary stormwater treatments, stormwater tre:atriient ponds,
regional ponds, and maintenance of private storniwater facilities in
aecordarice with the current City post construction regulations and its
recommended by the Advisory Parks Commission and awarded by
Council action,
M
J.
K.
Wetlands Protection and T��rtr��err�cztt
1. This development: shall protect and manage ivetlands by rajee,ting
requirements for Avetland delineations an(! %.ssessrnents, sequencing and
replacement, and wetland buffers and setbacks ira accordance with the
current wetland protection and management regulations and as
reeornniended by the Advisory Parks Commission and awarded by
Council action.
Air ort Noise Attenuation
1. This development shall. be responsible for meeting all appropriate noisy
attenuation conditions if the property is located within the Metropolitan
Council Eloise Exposure and /or buffer Zone,
Other
1, All subdivision, zoning, and other ordinances affecting this developmc,11t
shall be adhered to, unless specifically granted a Variance b� Coullcil
action.
Advisory Planning Commission
Approved August 25 1987
City Council
September 1.5., 1987
Revised: July 10, 1990
Revised:_.- Febr a r 2 199:3
Revised: ;,3u 7 2009
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Project Description
The Hilton Home2 Suites Hotel of Eagan is proposed to be a 4 -level hotel with
123 guest rooms, an indoor pool, fitness center, guest gathering and breakfast
space, and meeting room. It will be located on —1.0 acre of land in the Cedar
Grove Redevelopment District; guests will arrive to the hotel from the south on
Cedar Grove Parkway and park in the adjacent parking facility being constructed
by the City of Eagan. There will be pedestrian and vehicular access to parking,
the premium outlet mall north of the hotel, and the high -speed transit station west
of the site. Less than 10 miles from the hotel resides the Mall of America and
Minneapolis -St. Paul International Airport. The hotel will provide a shuttle service
to area businesses and attractions for hotel guests.
The hotel will offer extended stay guest rooms and suites ranging from 330 sq. ft.
to 540 sq. ft. Design will revolve around clean lines and simple furnishings,
relying on fabrics, accessories and artwork to provide delight, playfulness, and a
sense of place. Lobby design will inject a human scale into the space by creating
intimate conversational groupings juxtaposed with flashes of color and
impressive sources of ambient light. The guiding principle of "affordable style" will
bring confidence and familiarity to the guest, who is increasingly exposed to
online, catalog, and other retailers promising to bring to the buyer, or rather
return the buyer to, products that are clean, stimulating, usable, and practical.
The exterior finishes will be carefully designed so as to be integrated with the
Cedar Grove Development, meet brand standards and to be visible as a new
lodging brand and exciting addition to the city of Eagan. The core of the building
is anticipated to be a prefinished brown fiber cement lap siding with a bronze
metal accent band, white stucco wrap and large, buff stone tiles at the base
support. The signature design component, per Hilton, is the Beacon, located on
the northwest corner of the hotel, and is wrapped in dark gray stucco decorated
with a prefinished green metal panel and glass backlit crown at the top.
The enclosed pool, fitness center, and one of two patios will be on the north side
of the hotel, separated from the parking ramp by well- designed landscaping and
an ornamental, prefinished metal fence. The south side of the hotel, facing the
residential neighbors, will have the second patio of the hotel featuring
landscaping, stone walls, and outdoor fire feature for guests to enjoy as if in a
neighborhood setting. There will be a walking / running / pedestrian path which
will allow guests to access the hotel from all sides while the vehicular access to
the hotel and ramp is anticipated to be on a one -way, drop off lane located on the
western side of the hotel. Landscaping around the hotel will add green
beautification and a sense of guest privacy between the hotel, parking structure,
and the surrounding neighborhood.
2000 LANDMARK TOWERS, 345 ST. PETER STREET, SAINT PAWL, MN 55102.1221
Pry. 651-221-0815 > WAIW.MORRISSEYi%OSPITALETY.GOti
The hotel is expected to break ground in the late spring of 2014 and have a 12-
month construction period. During this time, local businesses and organizations
will be engaged by management to provide services, products and support to the
project where possible. Plans are for this property and its team to become
partners with the local chambers of commerce and trade organizations in
promoting the economic vitality of the redevelopment district and surrounding
areas.
To the north of the hotel, a new, high -end, regional outlet mall is being developed
by Paragon Outlet Partners and is expected to open the summer of 2014 with
more than 441,000 square feet of retail space. The mall will have an extensive
list of "who's who" of designer and brand names, including Barneys, New York,
Columbia Sportswear, Calvin Klein, Coach, Gap, J. Crew, Nike, Neiman Marcus,
Saks Fifth Avenue, Tommy Hilfiger, and more. This premium outlet mall will be a
complement to the Mall of America, which draws regional and international
visitors. The mall is being developed by a proven developer in delivering 100%
leased premium outlet malls in Dallas, San Francisco, Orlando, and now the
Twin Cities.
Eagan is home to more than 2,000 diverse businesses and has had the highest
job growth in the Twin Cities metro over the last decade. Blue Cross & Blue
Shield's headquarters and its 3,900+ employees will be less than 1 mile from the
hotel and Delta Airlines, Wells Fargo Mortgage, USPS, and Thomson Reuters
employ more than 10,000 people within 6 miles. The city of Eagan estimated
more than 25,000 employed people in the city for 2012, creating an attractive
business traveler market and support network for the hotel.
Community and City Benefits
The Hilton Home2 Suites of Eagan will be a supportive addition to the
redevelopment site and will benefit the people, community and city of Eagan by
providing 16 full -time, local jobs, added visibility and publicity to the city, tourism,
municipal, county and local lodging taxes, and added value to the Cedar Grove
Redevelopment Site, which will encourage further development at the site and in
the city.
The hotel will be managed by locally -based Morrissey Hospitality Companies,
Inc. with a current portfolio and history of managing successful hotels in the Twin
Cities and Midwest like The Saint Paul Hotel, The Hotel Minneapolis, and the St.
James Hotel. Our vision is to add to the development's sense of place and
community with a thoughtful and sophisticated design, outstanding guest service,
and a desired location for business and leisure travelers.
2/17/14
MHC culture is to be very active in the communities we reside in. All managers of
MHC are encouraged and supported to belong to business and personal
organizations and actively volunteer. William Morrissey, founder and principal of
MHC, has an extensive history of civic, philanthropic, and business involvement
locally and nationally.
Rezoning Request
We are requesting the subject land to be purchased be rezoned from the Cedar
Grove District (CGD) to Planned Development (PD). The proposed rezoning will
allow for the commercial development of a hotel /hospitality product to exist
among other property types, keeping the proposed project consistent with overall
plans for mixed use development throughout the Cedar Grove Redevelopment
District. Therefore, this rezoning request should not impact surrounding property
or land uses.
The rezoning of the subject land to PD will be beneficial to the District as it will
make use of the vacant site the City of Eagan is currently preparing, will anchor
development on the south side of the Redevelopment District and add a
commercial benefit to visitors to the area by providing quality and affordable
lodging.
As part of the City of Eagan's plan for redevelopment of the Cedar Grove District
which is to include a mix of dense residential and commercial properties, the
proposed PD zoning will allow the development of this hotel and meet the City's
plans. Consequently, typical draws by a hotel of this size upon city services such
as sewer, water and local transportation infrastructure would be expected as part
of the commercial component of this redevelopment plan. Storm water
management plans have reportedly been previously created and are to be
handled via plans pertaining to the Paragon Outlet Mall development for the
entire District.
The proposed rezoning will allow the construction and operation of the Hilton
Home2 Suites Hotel of Eagan, which itself will aid in the City's goals of
redevelopment and revitalizing the Cedar Grove District. The physical design of
the hotel will be in line with other design elements of the District while the lodging
services offered will meet an important amenity demand by both retail visitors to
the shopping mall as well as local businesses.
City Ordinance Requests
Subdivision 21, Section E, 15: Height Limit — The proposed hotel will be four
stories with a height of approximately 43'0" for the primary structure. Positioned
on the northwest corner is a structure within the hotel called the "beacon ", a
principal design element to the Home2 Suites by Hilton Brand. This feature rises
2/17/14
higher than the roof of the primary structure by approximately 10', resulting in a
maximum height at this particular spot in the building of 52'6 ". The beacon is not
a large component of the building but is a central feature in the Brand's design.
Subdivision 21, Section J, 3: Visual relief on walls greater than 50' in length —
There is a portion of the exterior wall on the north and south sides of the hotel
which exceeds the 50' threshold due to the prototypical layout of the hotel brand.
This particular property was redesigned to have the suites on the eastern end of
the hotel have a different exterior facade so as to provide a break in the color
palate and linear design of the primary wall. However, given the physical layout
demands of the guest room package, these suites needed to be located closer to
the eastern side of the property, inhibiting the design relief from meeting a 50'
threshold.
Subdivision 21, Section J, 5: Primary, secondary and accent materials — Code
calls for the primary materials to cover 60% of the building with secondary
covering 30 %. However, Hilton's standard design for the Home2 product calls for
a more even distribution of materials across the exterior, while providing some
flexibility in color and individual materials. Because of this, the two most common
materials present in this hotel's plans, stucco and fiber cement board lap siding,
account for 34% and 32% of the surface area, respectively. The rest of the
surface area is comprised of windows /glass (16 %), prefinished metal (10 %), and
stone (8 %). This conforms to Hilton's design specifications as well as providing
visual relief throughout the exterior. Further, the proposed selection of materials
meets both budget allotments and allows the design of the hotel to be integrated
into the overall development and Cedar Grove Area.
Subdivision 21, Section J, 14(b): Wall signs — Wall signage on buildings is not
to be more than 15' above ground. Hilton calls for its primary wall sign, the
Home2 logo, to be placed near the top of the beacon located on the northwest
side of the property, at a height approximate to the 4t" story of the hotel, above
the 15' threshold. Not only is this structure a key design component from the
Brand's perspective; it also is desirable from ownership's perspective as it will
face directly northwest towards potential guests arriving in the Cedar Grove area
via Highways 77 and 13.
2/17/14
MHC Response to APC Report
March 27, 2014
Building Materials (page 12):
The CGD zoning district establishes that primary materials cover at least 60% of the fagade, and
secondary materials occupy not more than 30% of the fagade. Accent materials may make up not more
than 10 %. Primary materials include brick, stone and glass; secondary materials may include decorative
block or integrally - colored stucco... Cement Fiber Board is a material not specifically identified in the CGD
architectural provisions. The City has previously classified Cement Fiber Board as a secondary material in
the CGD district) ... Applying the CGD architectural standards to the proposal, the stone and glass are
considered primary materials (24916). The stucco and cement fiber board are considered secondary
materials (66916),...
The design proposed conforms to a selection of materials and colors allowed by Hilton as part of the
approved design solutions for the Home2 Suites brand. Hilton's standard design for the Home2 product
calls for a more even distribution of materials across the exterior. To date, Home2's have largely been
constructed in the southern portions of the country, possessing warmer /brighter colors and materials to
match the environment in which they exist. When the developer initially proposed its design /color
selection for this project, public feedback was concerning about the exterior look, particularly colors,
and how they would relate to both the newly constructed retail as well as the residential units on the
south side of Cedar Grove Parkway.
While selecting among the design elements from Hilton, the developer sought one which would directly
correspond to approved Brand prototype designs, incorporate some of the material /color elements of
other buildings in the area, and possess materials /colors which are not only long lasting in a northern
climate but also provide modern /fresh elements, which are an integral aspect of the Home2's brand
focus.
• Reflecting on the feedback from City review and residents concern on the initial design in 2013,
the developer sought to propose a hotel design that incorporates colors and materials from not
only the new outlet mall but also the residential units and other buildings around Cedar Grove
Parkway. An understood key goal of this development was to act as a transitional buffer
between the commercial activity surrounding the mall and the neighborhood -feel on the south
side of the parkway. The use of white and brown colors matches those of the mall, parking ramp
and apartments currently under construction in the district while stone and stucco incorporate
similar materials while providing durable and long lasting finishes to the exterior — a must given
northern climate conditions. The design also incorporates Cement Fiber Boards, the
arrangement and appearance of which provides a transition from commercial development to
residential feel, maintaining a sense the hotel stands as a compliment to the neighborhood, not
a direct contrast.
MHC Response to APC Report
March 27, 2014
• The materials and colors proposed are among the approved combinations provided by Hilton in
its Home2 brand standards. Initial design feedback from Hilton has been positive with these
finishes because of this conformity and has aided in the approval process for the franchise
application, a necessary requirement for this development. This will allow an anticipated
approval of the franchise to occur by June, conforming to both land closing and construction
scheduling.
• While such materials /colors help the hotel to blend in with the rest of the area, the combined
features also allow some uniqueness to the site with a modern feel to it. Hilton's design for
Home2 is to be an eco- friendly hotel with a fresh, forward design, as it looks to position it for
the next generation of hotel guests. External building materials, such as those depicted, allow
the brand to stand out from other Hilton brands, such as a Hampton or Garden Inn. This
uniqueness will be a key distinction for the property and greatly assist the hotel in establishing
its place in the market.
Signage (page 13):
The applicant proposes signage on all four sides of this building. This exceeds the number permitted (2)
by City Code Standards.
The initial design proposed called for four signs to be placed on each side of the hotel, in conformity
with Home2 brand standards. Such signage does have soft illumination to them so as to highlight the
hotel without the necessity of a pylon sign. The purpose of such signage is to face towards incoming or
potential guests and alert them to the location of the property. The most important areas for such
signage is on the northwest corner of the building as it faces both Highways 13 and 77, the major
thoroughfares in the area.
After discussing some concerns with the City and residents on the south side of Cedar Grove Parkway,
the developer would agree that the exterior sign on the south side of the hotel is not necessary for
attracting or directing guests and would propose to the brand to drop the sign. While not a powerfully lit
sign, it would further reduce any light being directed at the residences, whether from the hotel or any
commercial property in the area. The developer would request the ability to place signs as depicted on
this north /west corner of the hotel as well as a third sign as shown on the east end of the building. As
guests turn off from Highway 13 onto Cedar Grove Parkway, this eastern sign will direct them towards
the hotel and away from interference with mall or other property traffic.
ADDITIONAL APPLICANT CORRESPONDENCE
Agenda Information Memo
April 16, 2104, Eagan City Council Meeting
NEW BUSINESS
A. Planned Development Amendment and Preliminary Subdivision (Eagan
Promenade 4t" Addition) — Chick -fil -A
Action To Be Considered:
To approve (or direct preparation of Findings of Fact for denial of) a Planned
Development Amendment to allow the subdivision and addition of a building and a
restaurant use with drive - through service within the Eagan Promenade Planned
Development located at 3380 Denmark Avenue, subject to the conditions listed in the
APC minutes.
To approve (or direct preparation of Findings of Fact for denial of) a Preliminary
Subdivision to create two lots upon 2.63 acres located at 3380 Denmark Avenue,
subject to the conditions listed in the APC minutes.
Required Vote For Approval:
➢ Preliminary Subdivision — Majority of Councilmembers present.
➢ PD Amendment —At least three votes.
Facts:
➢ Property is zoned PD and located within the Central Commons Special Area,
guided for Retail Commercial uses.
➢ The Eagan Promenade PD was initially approved in 1996 and included in -line
retail commercial with several free - standing single- occupant buildings. Drive -
thru service was intentionally limited to a bank (TCF) and the Dairy Queen, which
is located across Denmark Avenue to the west.
➢ In recent years, two of the free - standing buildings have converted to multiple
tenant retail, and one existing restaurant has added drive- through service.
➢ The current request proposes to subdivide the TCF parcel into two lots, and add
a new drive - through restaurant building at the east end of the site (Chick- fil -A).
The Site Plan shows the following:
• The drive - through approach is from the west along the south side of the
building, with the pick -up window on the east side of the building.
• The majority of parking will be retained within the TCF parcel, and shared
between the two uses.
o The trash enclosure is located to the north of the building and is detached.
• A new monument sign is proposed adjacent to Yankee Doodle Rd. to be
shared with TCF; the existing monument along Denmark would be removed.
• An outdoor dining patio is proposed at the southwest corner of the building
along with a 50' flagpole.
• A direct pedestrian connection will be added between the proposed Chick -fil-
A building and the trail along Yankee Doodle Road.
➢ The proposed building is two colors of brick in different textures, and glass. The
building appears to comply with architectural standards in the City Code
including materials and parapet height, and is not incompatible with other
buildings in the Promenade PD.
➢ The site lighting and landscape plans also appear acceptable.
➢ Private easements are proposed for ingress /egress, shared signage, and shared
parking.
➢ Promenade Place is a private street that provides access to the public streets of
Denmark Avenue and Promenade Avenue at the west and east ends of the
Promenade development.
➢ The developer's traffic engineer performed a traffic study and concluded the
existing traffic operations for westbound left turns at the Denmark Avenue/
Promenade Place intersection currently operate at a Level of Service (LOS) F,
which represents the worst measurement of traffic flow on a scale ranging from
A to F, and traffic issues and vehicle delays are expected to become substantially
worse with the additional traffic anticipated with the proposed development.
➢ The traffic study concluded vehicle queues and traffic operations could be
improved with the extension of the existing westbound right turn lane and the
construction of a median to limit left turns on Promenade Place between
Denmark Avenue to approximately 300' east. These improvements would be
located off the proposed development site.
➢ A public hearing was held on March 25, 2014 and the APC recommended denial
on a 3 -4 vote. The stated reasons for denial are summarized in the attached
draft APC meeting minutes and referenced below.
Issues:
➢ Preliminary Subdivision - The proposed subdivision includes several deviations to
City Code standards such as the lot configuration, minimum lot frontage, lot size,
setbacks, etc.
➢ Preliminary PD - The proposed development also deviates from typical zoning
and Planned Development standards for the number of building signs, an
individual monument sign along Yankee Doodle Rd. frontage, setbacks, parking
stall size, introducing a new building to the PD, adding drive - through restaurant
service to the PD, detached trash enclosure, off -site trash storage and enclosure,
off -site and shared parking, reduced number of parking stalls both on the site
and overall.
➢ Traffic /Circulation - In this location, the added traffic is anticipated to exacerbate
already difficult movements at the Denmark Avenue and Promenade Place
intersection, and increase internal site circulation issues for the surrounding
Eagan Promenade development. However, since the City cannot require the
applicant to make off -site improvements to Promenade Place that may improve
some of the traffic congestion, the Council should consider the appropriateness
of intensifying development in this area.
➢ Policy Considerations - The proposal poses policy questions for the Council in
terms of introducing infill development within the Promenade. Within the
Central Area, the City's Comprehensive Guide Plan generally encourages infill
and redevelopment where appropriate. The Council should carefully consider
whether this proposal adheres to the community's vision and policies in this
regard. Further discussion on this question is contained on page 4 of the staff
report.
60 -Day Agency Action Deadline: April 20, 2014
Attachments: (3)
NBA -1 Draft March 25, 2014 APC Minutes
NBA -2 Planning Report
NBA -3 Location Map and Planning Report Exhibits
MINUTES OF A REGULAR MEETING OF THE
EAGAN ADVISORY PLANNING COMMISSION
EAGAN, MINNESOTA
March 25, 2014
A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, March
25, 2014, at 6:30 p.m., at the Eagan Municipal Center. Present were Chair Heaney, Vice Chair
Filipi, Secretary Piper, Members Dugan, Prashad, Vanderpoel, Sagstetter. Absent was Member
Supina. Also present were, City Planner Mike Ridley, Planner Pam Dudziak, Planner Sarah
Thomas, Assistant City Engineer Aaron Nelson, and City Attorney Bob Bauer.
AGENDA
Secretary Piper moved, Member Vanderpoel seconded a motion to adopt the Agenda.
All voted in favor. Motion carried 7 -0.
February 25, 2014, ADVISORY PLANNING COMMISSION :MEETING MINUTES
Vice Chair Filipi moved, Member Prashad seconded a motion to approve the February 25,
2014, Advisory Planning Commission Meeting minutes.
All voted in favor. Motion carried 7 -0.
111. VISITORS TO BE HEARD (10 MINUTE TOTAL TIME LIMIT)
There were no visitors who wished to be heard.
Advisory Planning Commission
March 25, 2014
Page 2 of 28
IV. PUBLIC HEARINGS
A. Crown CoCo, Inc.
Applicant Name: Jerzy Szoka, Excel Development
Location: 4195 Nicols Road; Lot 1, Block 1, EZ Stop
Application: Conditional Use Permit
A Conditional Use Permit to allow a minor auto repair shop.
File Number: 19- CU- 02 -02 -14
Planner Thomas introduced this item and highlighted the information presented in the City Staff
report dated March 14, 2014. She noted the background and history.
Member Piper questioned if a condition needed to be added related to the ,parcel being
considered a "waste site" by Dakota County.
Planner Thomas stated a condition did not need to be added because the staff report merely
noted the parcel had been flagged by Dakota County as having a potential need for
environmental remediation.
Chair Heaney opened the public hearing.;
There being no public comment, Chair Heaney closed the public hearing and turned the
discussion back to the Commission.
Secretary Piper moved, Member. Prashad seconded a motion to recommend approval of a
Conditional Use Permit ,(CUP) to allow a minor motor vehicle repair business located at 4195
Nicols Road, legally described as Lot 1, Block 1, E -Z Stop of Eagan, subject to the following
conditions:
1. This Conditional Use Permit..' shall 'be recorded at Dakota County within 60 days of
approval by the City Council.
2. This Conditional Use Permit (CUP) shall replace any and all former Conditional Use
Permits for the property; except `'for the CUP for the pylon sign approved on January 3,
1991
3. The applicant shall revise the Site Plan for Building Permit submittal to show compliance
with City Code,requirements pertaining to the trash enclosure.
4. The proposed building shall be constructed of exterior finish materials and bulk standards
in accordance with City Code standards.
5. A Lighting Plan consistent with City Code standards depicting all fixtures and illumination
levels shall be provided at the time of Building Permit application.
6. A Landscape Plan, signed by a registered landscape architect, shall be provided at the
time of Building Permit application.
7. The pylon sign for the site shall meet City Code standards for area, setbacks and shall not
exceed 27' in height.
8. A Sign Permit is required for all signs prior to installation.
9. Building address numbers shall be installed in accordance with Section 2.78 of the City
Code.
10. Outside storage of vehicles is prohibited.
Advisory Planning Conunission
March 25, 2014
Page 3 of 28
11. The property owner shall be responsible to remove the existing southern access to Nicols
Road and restore the street, curb and gutter, and boulevard, in a manner acceptable to the
City Engineer.
12. Prior to receiving a Building Permit, the applicant shall demonstrate compliance with City
Code §4.33 Post- Construction Requirements, for stormwater management.
13. All mechanical equipment shall be screened from off -site views in accordance with City
Code standards. Mechanical equipment (rooftop and ground mounted) shall be shown
on the plans for Building Permit with the screening methods identified.
14. The applicant shall obtain a Building Permit and the structure shall have adequate exhaust
ventilation per the Protective Inspections Division.
15. The site shall be graded in compliance with City Code standards.
Member Dugan stated the applicant is a colleague however they have not discussed the
proposal, therefore he will vote on the item.
All voted in favor. Motion carried 7 -0.
Advisory Planning Commission
March 25, 2014
Page 4 of 28
B. Eagandale Office Park 6th Addition
Applicant Name: Amie Heddle, Eagandale Properties, LLC
Location: 1335 & 1345 Corporate Center Curve; Lot 2, Block 1, Eagandale Office Park 5th
Addition
Application: Planned Development Amendment
A Planned Development Amendment to allow separate lots and to dissolve the association.
File Number: 03- PA- 03 -02 -14
Application: Preliminary Subdivision
A Preliminary Subdivision of approximately 3.9 acres to create 2 lots and an Outlot.
File Number: 03- PS- 03 -02 -14
City Planner Ridley introduced this item and highlighted the information presented in the City
Staff report dated March 13, 2014. He noted the background and history.
Chair Heaney opened the public hearing.
There being no public comment, Chair Heaney closed the public hearing and turned the
discussion back to the Commission.
Member Dugan stated the applicant is a forrr
proposal, therefore he will vote on the item.
Secretary Piper moved, Vice Chair F,ilipi sec(
Planned Development Amendment to diss
and 1345 Corporate Center Curve, legally de
Addition, subject to the following conditions:
1. An Amendment to the Final Planned DeN
the require 'rent for an association. TI
aaainst the property with the Plat.
olleagjue however they have not discussed the
d a motion to recommend approval of a
the association for property located at 1335
)ed as Lot 2, Block 1 Eagandale Office Park 5th
opment Agreement shall be executed eliminating
PD Amendment Agreement shall be recorded
2. The !'property shall be platted.
3. Cross- easements for-ingress/egress and shared parking shall be executed in a form
acceotable`..to the Citv.Attornev.
4. Cash parkand trail dedications are due for proposed Lots 1 and 2 and shall be paid at the
time of Final,Subdivision'.- "The dedications for Outlot A shall be collected at the time of
future development with issuance of the building permit.
5. This PD Amendment is intended to supplement and amend the prior Final Planned
Development Agreement. All other terms and conditions of the Final Planned Development
Agreement shall remain in full force and effect.
All voted in favor. Motion carried 7 -0.
Secretary Piper moved, Member Sagstetter seconded a motion to recommend approval of a a
Preliminary Subdivision to create two lots and one outlot upon 3.8 acres for property located
at 1335 and 1345 Corporate Center Curve, legally described as Lot 2, Block 1, Eagandale
Office Park 5th Addition, subject to the following conditions as amended:
Advisory Planning Commission
March 25, 2014
Page 5 of 28
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 2, 1993: 61, B2, and B4
2. The property shall be platted.
3. Public drainage & utility easements at least 10' in width shall be dedicated on both sides of
all public utilities, and 10 foot easements shall be dedicated along all lot lines. City Engineer
shall determine appropriate easement dedication prior to City Council approval.
4. Cross- easements for ingress /egress and shared parking shall be executed in a form
acceptable to the City Attorney.
5. Cash park and trail dedications are due for proposed Lots 1 and 2 and shall be paid at the
time of Final Subdivision. The dedications for Outlot A shall be collected at the time of
future development with issuance of the building permit.
All voted in favor. Motion carried 7 -0.
Advisory Planning Commission
March 25, 2014
Page 6 of 28
C. Cedar Cliff Center Shoppes
Applicant Name: Cynthia Hable, Schafer Richardson Inc.
Location: 2109 Cliff Road; Lot 2, Block 2, Cedar Cliff Commercial Park
Application: Planned Development Amendment
A Planned Development Amendment to allow a fast food restaurant drive through
File Number: 30- PA- 01 -02 -14
Member Dugan stated he will abstain from voting on the item.
City Planner Ridley introduced this item and highlighted the information presented in the City
Staff report dated March 18, 2014. He noted the background and history.
Cynthia Hable, Schafer Richardson Inc. stated a Jimmy John's restaurant with drive- through is
proposed with other retail and office uses.
Chair Heaney opened the public hearing.
There being no public comment, Chair Heaney closed the public hearing and turned the
discussion back to the Commission.
Secretary Piper asked whether the structure setback from the County road pertains more to
safety or aesthetics.
City Planner Ridley stated it was likely more for aesthetic reasons and pointed out the existing
drive - through canopy does ;not meet the 50' setback.'
Secretary Piper moved, Member Filipi seconded a motion to recommend approval of a Planned
Development Amendment to allow a drive - through facility in conjunction with a fast food
restaurant operation at 2109 Cliff Road, subject to the following conditions as amended:
1. A Planned Development Amendment Agreement shall be executed and placed on file with
the Community Development Department prior to issuance of any permits.
2. The applicant shall revise the Site Plan to provide stall dimensions consistent with City
Code'and handicap parking standards.
3. Cross - easements for ingress /egress and shared parking shall be executed in a form
accepiaDie io ine city Hnorney.
4. The applicant shall provide a revised Landscape Plan, prepared by a Registered
Landscape Architect, providing new plantings around the base of the pylon sign,
transformers and the south side of the trash enclosure and shrub beds on either side of
the tree on the southern perimeter and a shrub bed on the east perimeter between the
transformers and the access to Cliff Drive should also be included.
5. Directional signage shall be provided at the entrance and exit of the one -way drive through
lane.
6. All signage is subject to the requirements of the City Sign Code and a Sign Permit is
required for each sign prior to installation.
7. Building address numbers shall be installed consistent with the provisions of Section 2.78
of City Code.
Advisory Planning Commission
March 25, 2014
Page 7 of 28
8. The developer shall be responsible to restore the street, curb and gutter, and boulevard
damaged by installation of the water main service along Cliff Drive in a manner acceptable
to the City Engineer.
All voted in favor. Motion carried 6 -0.
Member Dugan abstained from voting on this item.
Advisory Planning Commission
March 25, 2014
Page 8 of 28
D. Hilton Home2 Suites of Eagan
Applicant Name: William Morrissey, MHC Cedar Grove, LLC
Location: 3939 Cedar Grove Pkwy; Lot 2, Block 1, Cedar Grove Parkway 2nd Addition
Application: Rezoning
A Rezoning from CGD, Cedar Grove District to PD, Planned Development.
File Number: 19- RZ- 01 -02 -14
Application: Preliminary Planned Development
A Preliminary Planned Development to allow a hotel.
File Number: 19- PD- 02 -02 -14
Application: Preliminary Subdivision
A Preliminary Subdivison of 1.8 acres to create 2 lots.
File Number: 19- PS- 04 -03 -14
Member Dugan stated he will abstain from voting on this item.
Planner Dudziak introduced this item and highlighted the information presented in the City Staff
report dated March 20, 2014. She noted the background and history.
William Morrissey, MHC Cedar Grove, LLC discussed his enthusiasm for the proposal and
discussed mixed residential and commercial feel to blend with surrounding uses. He discussed
the hotel use and market demands for a hotel like Home2 Suites Hotel by Hilton.
Aaron Roseth, Architect, displayed renderings of the proposal and discussed the building
materials and connections to walking paths.
Member Prashad asked about the location of the "beacon" feature. Mr. Roseth explained the
location and purpose.
Chair Heaney opened the public hearing.,
Zhixin Hou, neighboring property owner stated concern to the height and size of the proposed
hotel. He stated ;concern for',the visual intrusion, along with light and noise pollution.
Terry Johnson inquired about the rate structure and the smoking policy.
There being no further public comment, Chair Heaney closed the public hearing and turned the
discussion back to the Commission.
Bill Morrissey stated the proposed hotel is a modern lifestyle product and is smoke free. He
stated rates will be in the upper - middle to upper rate structure.
City Planner stated a multilevel building in this location was envisioned in order to create a
buffer between the residential and the parking ramp and commercial uses.
Member Prashad asked about the proposed building finishes.
Advisory Planning Commission
March 25, 2014
Page 9 of 28
City Planner Ridley explained the standards established for the CGD district and the not
uncommon strain the Commission and City Council deal with between the City's desired
standards and national chain prototype.
Secretary Piper moved, Member Prashad seconded a motion to recommend approval of a
Preliminary Subdivision (Cedar Grove Parkway 4th Addition) to create two lots upon 1.8
acres legally described as Lot 2, Block 1, Cedar Grove Parkway 2nd Addition, located along
Cedar Grove Parkway between Fen Way and River Valley Way, subject to the following
conditions:
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 2, 1993: Al, B1, B2, B3, B4, C1, C2, C4, D1, and E1.
2. The property shall be platted.
3. The applicant shall maintain erosion control, re -grade the site, and establish turf on Lot 2,
Block 1, Cedar Grove Parkway 4th Addition, during and after construction, as required by
the City Engineer and at no cost to the City.
4. Lot 2 shall be vacated upon issuance of the Lot 1 Certificate of Occupancy, the sale of Lot
2, or within 30 days written request by the City.
5. No construction equipment or vehicles shall use the parking garage during development of
this site. -
6. All erosion/ sediment control plans submitted for development and grading permits shall
be prepared by a designer who has - received current Minnesota Department of
Transportation (MNDOT) training, or approved equal training as determined by the City
Engineer in designing stormwater pollution prevention plans. Also, all personnel
responsible for the installation of erosion / sediment.control devices, and the establishment
of vegetation for the development, shall have received Erosion /Sediment Control
Inspector /Installer certification through the ,University of Minnesota, or approved equal
training as determined by the City Engineer.
7. A storm sewer catch basin or;manhole shall be provided at the right -of -way line at the
Cedar Grove Parkway entrance between Lots 1 and 2 for future extension into Lot 2.
8. The developer shall be responsible to restore the street, curb and gutter, and boulevard
damaged by-installation of the waterrriain service along Cedar Grove Parkway in a
the City Enaineer.
9. All public and private streets, drainage systems, and utilities necessary to provide service
to this development shall be designed and certified by a registered professional engineer
in accordance with City adopted codes, engineering standards, guidelines, and policies.
10. This deve'lo;pment shall provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards.
11. The front door canopy shall provide a minimum 12' clearance for public safety vehicles.
12. The driveway shall be centered on the lot line between Lot 1 and 2 to provide a shared
access for both properties.
13. The exit lane on Lot 2 shall be constructed by the developer.
14. A private access agreement should be required to allow access and circulation between
Lots 1 and 2 in a form acceptable to the City Attorney.
15. The connection to the parking garage shall be aligned with the drive aisles within the
garage, be a minimum of 28' wide, provide access into and out of the garage, and a
"clearance bar" installed to limit large vehicles.
16. The developer shall install bollards at the pedestrian connection to the parking garage.
17. The developer shall extend the public concrete sidewalk in the Cedar Grove Parkway
right -of -way through the site.
Advisory Planning Commission
March 25, 2014
Page 10 of 28
18. Streets lights shall be extended through the site by the developer.
19. Public drainage & utility easements at least 10' in width shall be dedicated on both sides of
all public utilities, and 10' easements shall be dedicated along all lot lines.
20. The developer shall obtain all outside agency permits as necessary for completion of the
site improvements.
21. Off -site street trees shall be shown on the Final Landscape Plan to illustrate how the
streetscape and on -site landscaping work together.
22. This development shall accept its additional financial obligations as defined in the staff's
report in accordance with the final plat dimensions and the rates in effect at the time of
final plat approval.
23. The monument sign location shall be at least 10' from the property line and outside of the
utility easement area.
All voted in favor. Motion carried 6 -0.
Member Dugan abstained from voting on this item.
Secretary Piper moved, Vice Chair Filipi seconded a motion to recommend approval of a
Rezoning from CGD (Cedar Grove District) to PD (Planned Development) for proposed Lot 1,
Block 1, Cedar Grove Parkway 4th Addition, located along Cedar Grove Parkway between Fen
Way and River Valley Way, subject to the following conditions:
All voted in favor. Motion carried 6 -0.
Member Dugan abstained from voting on this item.
Secretary Piper moved, Vice Chair Filipi seconded a motion to .recommend approval of a
Preliminary Planned Development for proposed Lot 1, Block 1, Cedar Grove Parkway 4th
Addition, to allow a four - story, 123 --unit hotel located along Cedar Grove Parkway between Fen
Way and River Valley Way, subject to the following conditions as amended:
1. A Preliminary Planned Development Agreement shall be executed. The following exhibits
shall be made part of the Agreement:
• Preliminary Site 'Plan
• Preliminary.Landscape Plan
Preliminary Building Elevations Plan
• Preliminary Site Lighting Plan`'
Preliminary Signage Plan
2. The property shall be platted.
3. Rooftop mechanical units shall be shown on the Building Elevations at the time of building
permit, and placement of units 20' from the building edge and parapet height shall be
demonstrated on the permit plans. If these measures alone do not fully screen some
equipment, additional screening measures shall be employed in accordance with City
Code.
4. The building finish materials shall be modified to more closely align with the expectation of
60% use of primary materials and not more than 30% use of secondary materials.
5. All primary and secondary exterior building finish materials shall be integrally stucco, stone
and cement fiber board.
6. Detailed sign plans shall be submitted with the application for Final Planned Development
including dimensions, type of construction, and how the signs are to be lit. Conformance
with City Code standards will be confirmed at that time. All signs shall require a Sign
Permit prior to installation.
Advisory Planning Commission
March 25, 2014
Page 11 of 28
7. Building signage shall be revised to comply with City Code standards, located on only two
sides of the building.
8. The monument sign location shall be at least 10' from the property line and outside of the
utility easement area. The base shall be masonry to match the principal building. Design
plans for the monument sign should be provided at the time of Final Planned
Development, and conformance with the CGD design standards confirmed at that time.
9. Building address numbers shall be installed consistent with the provisions of Section 2.78
of City Code.
10. Off -site street trees shall be shown on the Final Landscape Plan to illustrate how the
streetscape and on -site landscaping work together.
11. A Photometric Lighting Plan shall be provided at the time of Final Planned Development,
illustrating levels of illumination in conformance with CGD standards.
All voted in favor. Motion carried 6 -0.
Member Dugan abstained from voting on this item.
Advisory Planning Commission
March 25, 2014
Page 12 of 28
E. CityVue Commons
Applicant Name: Lonnie Provencher, Interstate Partners
Location: 1200 & 1211 Yankee Doodle Road, Town Center Dr; Lot 1, Block 1, Town Centre 100
1st Addition, Lot 2, Block 1, Eagan Place 4th Addition; Outlot A, Town Centre 100 12th
Application: Preliminary Planned Development
A Preliminary Planned Development to allow a mixed use development.
File Number: 15- PD- 01 -01 -14
Application: Preliminary Subdivision
A Preliminary Subdivision of approximately 10 acres to create 6 lots.
File Number: 15- PS- 01 -01 -14
Member Dugan stated he will abstain from voting on the item.
Planner Thomas introduced this item and highlighted the information presented in the City Staff
report dated March 20, 2014. She noted the background and history.
Secretary Piper asked for clarification regarding the parking setback; shared parking and the
concerns of the Eagan Fire Department stated in the staff report.
Mike Scott, Eagan Fire Chief, stated support for the project. He stated the Fire Department is
concerned for the large deviation of parking stalls. He explained that if there is not enough
parking people tend to park where they shouldn't which makes it hard for emergency vehicles to
respond. He further explained that illegal parking issues, particularly on private property, are
understandably low priority on the public safety enforcement spectrum.
LonnieProvencher, Interstate Partners, discussed the project stating there will be 112 total units,
95 one bedroom units and 17 two bedroom units in the ten story building. Other developments
in the metro area were discussed in relation to the proposed project and parking requirements
and needs.
There was discussion on parking and comparisons between the proposed development and
similar developments in Minneapolis. It was stated that based upon recent trends the majority
of one bedroom units will be occupied by one person, usually with only one vehicle.
There was discussion on adjusting the placement of the road to allow for more parking on Lot 2.
The applicant's engineer, John Bender, MFRA, explained that there may be flexibility to shift the
road slightly to the east.
Mr. Provencher suggested a possible option whereby the applicant would agree to delay
development of Lot 3 for a period of 12 months beginning with lease out of the ten story building
to monitor the actual parking demand generated. Parking could be expanded on Lot 3 if the
assumed need for parking is inadequate. Mr. Provencher stated that they have been very
deliberate in estimating the correct parking needs.
Member Vanderpoel stated her support of the applicant's proposal to reevaluate the parking
needs after the 12 month period of time and if needed, expand the parking to Lot 3. She asked
Advisory Planning Commission
March 25, 2014
Page 13 of 28
that the applicant meet with the Fire Department at the end of the 12 months to make sure
concerns are addressed.
Secretary Piper asked the applicant to speak more about potential medical office uses on the
site, whether the same type of expenditure to convert the office use could revitalize the space
as office and the possibility of senior housing on Lot 3.
Mr. Provencher stated medical office users prefer to be in retail areas, preferable in single story
buildings. He went on to say that medical users have expressed interest in the site. He also
explained that regular office users in this submarket prefer to be near the 1 -494 corridor with
good access to the interstate and airport. He went on to explain that millions of square feet of
existing and potential office space exist in the southeast submarket.'
Mr. Provencher also shared that their housing consultant has indicated that there is little
demand for senior housing.
Chair Heaney opened the public hearing.
There being no public comment, Chair Heaney closed the public hearing and turned the
discussion back to the Commission.
Secretary Piper asked staff to comment on whether the City has too much senior housing as he
understood such a need still existed.
City Planner Ridley explained that the demand for specialized ,housing is somewhat fluid
depending on what is brought to market and when. He suggested that the recent approval and
2014 development of the Southview Senior Living facilitylikely'has impacted the current
snapshot of "the need" for senior housing.
Vice Chair Filipi moved, Secretary Piper seconded a motion to recommend approval of a a
Preliminary Subdivision to xcreateslxlots upon 10 acres located at 1200 Yankee Doodle Road
and 1211 Town Centre Drive, subject to the following conditions as amended:
1. The applicant shall comply with these standards conditions of plat approval as adopted by
Council on February 2. 1993: A1, B'1, B2, B3, C1, C2, C4, E1 and F1
2. The property shall be platted.
3. Cross- easements for iingress /egress and shared parking with Lots 2, 4 and 5 shall be
executed in a form acceptable to the City Attorney.
4. All building address numbers shall be determined by the City at the time of Final
Subdivision. Building `identification numbers shall be installed consistent with the City
Code Section 2.78
5. This Planned Development allows for a total building area of up to 28,150 SF of retail
commercial, restaurant and service uses.
6. Uses that are considered conditional uses in CSC zoning districts shall be subject to a
Planned Development Amendment and allowed only if such Amendment is approved by
the City.
7. On -sale and off -sale liquor shall be allowed for Lots 1, 4, 5 and 6. All on /off -sale liquor
shall be subject to a separate license and compliance with City Code liquor licensing
requirements.
8. For each outdoor dining area, a detailed patio seating plan shall be provided at the time of
Final Planned Development.
Advisory Planning Commission
March 25, 2014
Page 14 of 28
9. Outdoor patio dining shall meet City Code requirements of Sec. 11.70, Subd. 29,
including, but not limited to:
a. Outdoor dining areas shall be set back a minimum of 20' from public rights -of -way
and from internal private streets.
b. Outdoor dining areas shall not interfere with any pedestrian traffic or walkways
intended for the general public.
c. The outdoor dining area shall be enclosed by a fence if seating is provided for more
than 24 or if alcoholic beverages are served within the outdoor dining area.
10. Parking in the amount of 1 stall for each 12 outdoor seats is required for outdoor dining
areas of more than 24 seats.
11. All sewer availability charges imposed as a result of additional seating in the outdoor
dining area shall be paid prior to the operation of any business within the outdoor dining
area.
12. Detailed building elevations shall be provided at the time of Final Planned Development for
each lot and building. All buildings in the development shall utilize the same architectural
finish materials and features, and all building elevations throughout the development shall
be consistent and must be approved at the time of Final Planned Development,
13. The Final Building Elevations provided at the time of :Final Planned Development for each
building shall include four sided architecture and meet material finish requirements.
.... ...... .....
14. The Final Building Elevations provided at the time of Final Planned Development for Lot 1
shall be revised to meet material requirements on the south elevation.
15. The Final Building Elevations provided at the time of Final Planned Development for each
building shall be revised if necessary to ensure visual relief with sections or variations in
planes and materials every 40 feet as per City Code standards.
16. Mechanical equipment shall be screened per City Code requirements a 30" minimum
parapet height. The elevation plans shall also indicate that equipment is placed 20' from
the edge of buildings as "required by City Code, and depicted on final drawings for Building
Permit.
17. All trash storage areas shall be - attached to the principal buildings or within the principal
building. The trash storage :area shall be of a size that can accommodate both trash and
recyclable materials :storage, and constructed in accordance with City Code design
requirements.
18. Height requirements for all new buildings shall meet City Code requirements.
19. Parking .stalls shall be no smaller than 9'x 18'.
20. This development shall provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards.
21. "Fire Lane /No Parking" signage shall be installed along the curb line within the
development as noted =on Emergency Access Plan 1-1.2 in all shaded areas to ensure they
be kept .o;pen for emergency vehicle access.
22. The applicant shall submit a revised Site Plan that identifies all public drainage and utility
easements.
23. The applicant shall submit a proposal /infrastructure plan to be approved by staff to provide
telecommunications fiber to the apartment buildings (FTTH) or conduit to the site to permit
third party providers to install FTTH within the development.
24. The applicant shall provide required recreational space for the apartment buildings, per City
Code requirements utilizing the roof deck, trails along the streets and ponding area to the
west for the 10 -story apartment building. The applicant shall revise the total figure with the
Final Planned Development submittal.
25. The applicant shall provide required storage space for the apartment buildings, per City Code
requirements.
Advisory Planning Commission
March 25, 2014
Page 15 of 28
Sinae
26. All retail /commercial building signage shall be consistent in design.
27. All apartment complex signage shall be of backlit (halo) design.
28. Building signs within this development shall be limited to the City Code standard of 20% of
the tenant facade area.
29. Menu board signs shall not exceed 7 feet in height.
30. The exterior elevations for the inline retail buildings shall equally allot the sign bands,
provide adequate spacing between the sign bands and allow up to two total signs for the
end units and one for each interior tenant, as required by City Code.
31. The pylon sign shall not exceed 27 feet in height and shall comply with all other City Sign
Code requirements.
32. The monument signs shall incorporate the overall name of the Center. The monument
signs shall not exceed 7 feet in height and shall comply with all other City Sign Code
requirements.
33. The monument sign adjacent to Town Centre. Drive ` shall meet the 10' setback
requirement.
34. Sign permits shall be obtained prior to installation for the building, monument and pylon
signs.
35. All canopies shall be of metal construction and awnings shall be constructed of Sunbrella,
Arlon or Canvas material and shall exclude tenant identification.
36. To establish and document sign placement, size and design parameters for the
development, a Master Sign Agreement shall be provided, in a form acceptable to the City
Attorney, to be executed and recorded against the property with the Preliminary Planned
Development Agreement.
Landscapinq
37. A Final Landscape Plan is required for each lot at the time of Final Planned Development.
38. The Landscape Plan shall separate the shade and ornamental trees located within the
plant schedule and quantities shall be verified.
39. The Landscape Plan key shall be revised to verify plantings meet minimum size
requirements per City Code..
40. The Landscape Plan shall be revised to enhance foundation plantings, specifically on Lots
5 and .6 near the :drive throug"hs,.,
41. Overstory trees .shall be placed .so as not to conflict with pole lighting or utilities such as
hydrants.
42. Overstory trees shall be planted' within parking islands wherever possible to maximize
e of pavement areas.
Lighting
43. A Final Lighting Plan is required for each lot at the time of Final Planned Development.
44. All lighting utilized shall be shielded so the source of light is not visible from off the
property and to prevent glare.
45. All parking lot lighting shall provide a minimum of 0.5 footcandles throughout, with an
average to minimum ratio of not more than 4.
Engineering Considerations
46. All erosion/ sediment control plans submitted for development and grading permits shall
be prepared by a designer who has received current Minnesota Department of
Transportation (MNDOT) training, or approved equal training as determined by the City
Engineer in designing stormwater pollution prevention plans. Also, all personnel
responsible for the installation of erosion/ sediment control devices, and the establishment
Advisory Planning Connnission
March 25, 2014
Page 16 of 28
of vegetation for the development, shall have received Erosion /Sediment Control
Inspector /Installer certification through the University of Minnesota, or approved equal
training as determined by the City Engineer.
47. The applicant shall obtain temporary construction easements for all off -site work.
48. All retaining walls shall be located outside of drainage and utility easements.
49. The drainage and utility easements shall be removed over the stormwater pond, infiltration
basin, and storm sewer pipes on the east side of Lots 2 and 3, and south side of Lot 4.
50. Private utility easements and /or maintenance agreements for the private utilities shall be
provided in a form acceptable to the City Attorney.
51. The applicant shall provide a private maintenance agreement for the private street, in a
form acceptable to the City Attorney, at time of final subdivision approval.
52. The alignment of the private street with Promenade Avenue to the north shall be approved
by both the City Engineer and County Engineer.
53. A traffic study and Intersection Control Evaluation shall 'be prepared at the Yankee Doodle
Road intersection in a manner acceptable to both the City Engineer and County Engineer,
54. The applicant shall dedicate right -of -way along Yankee Doodle Road (County 28), in
accordance with Dakota County standards, and easements for future traffic signal loops
and equipment and over any public utilities installed in the development.
55. The applicant shall obtain all necessary permits from Dakota County for any work within
the Yankee Doodle Road right -of -way.
56. This development shall dedicate public drainage & utility easement over all public utilities
at a minimum width of 20 feet.
57. The applicant shall dedicate a public easement of sufficient size for the placement of
future traffic signal loop detectors and equipment`.
58. Cross - easements for ingress/egress-and shared parking ;shall be executed in a form
acceptable to the City Attorney.
59. Before receiving a ,grading permit or final subdivision approval, the applicant shall enter
into a long -term stormwater management system maintenance agreement with the City,
detailing the maintenance required to maintain ;proper operation and performance of the
permanent stormwater management system, in a -form acceptable to the City Attorney.
60. Before issuing a Certificate of Occupancy, the applicant shall provide the City as -built
plans that demonstrate that all constructed stormwater conveyance structures and
management facilities (ponding, infiltration basin, etc.) conform to design and /or
construction plans, as approved by the City. As -built volumes of retention & detention
shall be provided for all stormwater facilities (pond, infiltration basin, etc.).
61. This development shall provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards.
62. "No Parkirig /Fire lane" 'shall be installed along the private street within the development to
ensure they be, kept open for emergency vehicle access.
Stormwater Management/Water Quality
63. The applicant shall fully meet Eagan's Post Construction Requirements (City Code §4.33)
for stormwater management and surface water quality (i.e. pollutant, rate, and volume
control).
64. Prior to receiving a grading permit or final subdivision approval, the applicant shall provide
the City with soil- boring logs (minimum of 2 taken within the location of each proposed
filtration or infiltration feature), extending 15' below the bottom of the proposed excavation
/ over - excavation elevation, to evaluate suitability for infiltration. If the soil boring logs
indicates incompatibility of existing sub -soil permeability with the submitted and reviewed
design plans for meeting volume control requirements, the applicant shall revise the
design and /or construction plans to ensure volume control requirements are fully met.
Advisory Planning Commission
March 25, 2014
Page 17 of 28
65. The applicant shall provide construction details of proposed infiltration basin for City
review (cross- section, construction / protection / sequencing notes, sizing /volume tables,
inlet, outlet /under -drain details, planting details, etc.), to ensure infiltration basin is properly
designed and constructed, and adequately protected during / after construction, to function
as intended. These details shall be included in applicable plan sheet(s). The infiltration
basin shall be off -line when at design volume, and with a maximum temporary ponding
depth of 1.5'. If an under -drain is used, an easily accessible gate -valve must be installed
to be able to regulate under -drain outflow. The infiltration basin shall planted, with live
plants (pots or plugs), rather than relying on seed alone.
66. The applicant shall provide construction details of proposed stormwater pond for City
review (cross- section, construction / protection / sequencing; notes„ sizing /volume tables,
outlet/under -drain details, buffer planting details, etc.), to ensure the stormwater pond is
properly designed and constructed according to the MPCA Stormwater Manual, and
adequately protected during / after construction, to function as intended. These details
shall be included in applicable plan sheet(s).
67. During infiltration basin over - excavation and sub -soil work, the applicant shall ensure that
a Certified Soil Scientist is present to verify that infiltration basin sub -soils are suitable for
infiltration, within 48 hours, at the planned saturated soil infiltration rate and basin depth.
68. The applicant shall provide adequately sized pre - treatment '(fore bays, catch basin 4'
sumps, etc.) at, or immediately upstream of, all water quality / stormwater pond inlets to
provide for effectively capture and easily- accessible cleanout of fine -sand sized particles.
These details shall be included in applicable plan sheet(s).
69. The applicant shall provide a minimum of 15- foot -wide unobstructed equipment access
path (without obstructions from grading,'' private utilities, trees,' large shrubs, etc.), from
street -edge to all stormwater facilities' inlets /outlets. The unobstructed equipment access
path shall be capable of supporting typical maintenance' / excavation equipment, for
periodic maintenance access to the pond and infiltration basin.
Tree Preservation
70. The applicant shall fulfill trees mitigation requirements through the installation of sixty -eight
(68) Category B equivalent trees.
71. The applicant shall work with City Forestry staff as grading and tree removal occurs. City
Forestry < staff will make final decisions' concerning tree survivability and adjust tree
72. The applicant shall protect the preserved individual tree's critical root zones through the
placement of required' Tree Protective measures (i.e. orange colored silt fence or 4 foot
polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of
the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved
on -site.
73. The applicant shall contact the City Forestry Division and set up a pre- construction site
inspection at least 'five days prior to the issuance of the grading permit to ensure
compliance with the approved Tree Preservation Plan and placement of the Tree
Protection Fencing.
Parks and Recreation
74. The development of Lot 3 (90 unit apartment complex) shall be responsible for a cash park
dedication. No dedication is required for the remaining lots as park dedication was
previously satisfied with original development. Lot 3 is responsible for the cash dedication,
payable at the time of building permit at the rates then in effect.
75. Required trail dedication shall be fulfilled through the construction of walks and trails with
public recreational and transportation benefits, as identified on the Site Plan. The
Advisory Planning Commission
March 25, 2014
Page 18 of 28
construction of these walks and trails satisfies the trail dedication requirements and no
additional cash payment shall be required.
76. Development of Lot 3 shall be delayed at least 15 months following the opening of the
apartments on Lot 2. No development shall be permitted on Lot 3 until staff is satisfied
that there is sufficient parking for Lot 2. If parking is deficient, additional parking shall be
constructed and cross easements (in a form acceptable to the City Attorney) shall be
prepared for cross parking. Development of Lot 3 shall be limited to accommodate
parking for development of this lot.
All voted in favor. Motion carried 6 -0.
Member Dugan abstained from voting on this item.
Secretary Piper moved, Member Vanderpoel seconded a motion to recommend approval of a
Preliminary Planned Development for a mixed use development upon approximately 10 acres
located at 1200 Yankee Doodle Road and 1211 Town Centre Drive, subject to the following
conditions as amended:
1. A Preliminary Planned Development Agreement shall be executed and recorded against
the property at the Dakota County Recorder's office. The Preliminary PD Agreement shall
contain the following plans. The following plans shall be revised and submitted as Master
Development Plans prior to Final Subdivision and Final !Planned Development approval.
• Preliminary Site Plan
• Preliminary Building Elevation Plans
• Preliminary Landscape Plan
• Preliminary Signage Plan
• Preliminary Site Lighting Plan
2. A Final Planned Development Agreement shall be required for each lot as it develops.
The following plans are required for the Final 'Planned Development Agreement and shall
be consistent with the approved master plans for the Preliminary Planned Development.
• Final Site Plan
• Final Building Elevations
• Final Landscape Plan
• Final Signage Plan
• Final Lighting Plan
3. The property shall be platted.
4. The Planned DeveloPpment shall have a 5 -year term.
5. Cross - easements for ingress /egress and shared parking with Lots 2, 4 and 5 shall be
executed_ in ,,a form acceptable to the City Attorney.
...............................
6. All building address numbers shall be determined by the City at the time of Final
Subdivision. Building identification numbers shall be installed consistent with the City
Code Section 2.78.
7. This Planned Development allows for a total building area of up to 28,150 SF of retail
commercial, restaurant and service uses.
8. Uses that are considered conditional uses in CSC zoning districts shall be subject to a
Planned Development Amendment and allowed only if such Amendment is approved by
the City.
9. On -sale and off -sale liquor shall be allowed for Lots 1, 4, 5 and 6. All on /off -sale liquor
shall be subject to a separate license and compliance with City Code liquor licensing
requirements.
Advisory Planning Conunission
March 25, 2014
Page 19 of 28
10. For each outdoor dining area, a detailed patio seating plan shall be provided at the time of
Final Planned Development.
11. Outdoor patio dining shall meet City Code requirements of Sec. 11.70, Subd. 29,
including, but not limited to:
a) Outdoor dining areas shall be set back a minimum of 20' from public rights -of-
way and from internal private streets.
b) Outdoor dining areas shall not interfere with any pedestrian traffic or walkways
intended for the general public.
c) The outdoor dining area shall be enclosed by a fence if seating is provided for
more than 24 or if alcoholic beverages are served within the outdoor dining area.
12. Parking in the amount of 1 stall for each 12 outdoor seats is required for outdoor dining
areas of more than 24 seats.
13. All sewer availability charges imposed as a result of additional seating in the outdoor
dining area shall be paid prior to the operation of any business within the outdoor dining
area.
14. Detailed building elevations shall be provided at the time of Final Planned Development for
each lot and building. All buildings in the development shall utilize the same architectural
finish materials and features, and all building elevations throughout the development shall
be consistent and must be approved at the time of Final Planned Development.
15. The Final Building Elevations provided at the time of "Final Planned Development for each
building shall include four sided architecture and meet material finish requirements.
16. The Final Building Elevations provided at the time of Final Planned Development for Lot 1
shall be revised to meet material requirements on the south elevation.
17. The Final Building Elevations provided at the time of Final Planned Development for each
building shall be revised if necessary to ensure visual relief with sections or variations in
planes and materials every 40 feet as per "City Code standards.
18. Mechanical equipment shall > be screened per :City Code requirements a 30" minimum
parapet height. The elevation plans shall also !indicate that equipment is placed 20' from
the edge of buildings as required by City Code, and depicted on final drawings for Building
Permit.
19. All trash storage areas shall be attached to the principal buildings or within the principal
building. The trash storage area shall be of a size that can accommodate both trash and
recyclable "materials storage, and constructed in accordance with City Code design
requirements.
20. Height requirements for all new buildings shall meet City Code requirements.
21. Parking, stalls shall be no smaller than 9' x 18'.
22. This development shall provide hydrant spacing and locations in accordance with City Fire
Department and Public "Works standards.
23. "Fire Lane /No Parking" signage shall be installed along the curb line within the
development as noted on Emergency Access Plan 1-1.2 in all shaded areas to ensure they
be kept open for emergency vehicle access.
24. The applicant shall submit a revised Site Plan that identifies all public drainage and utility
easements.
25. The applicant shall submit a proposal /infrastructure plan to be approved by staff to provide
telecommunications fiber to the apartment buildings (FTTH) or conduit to the site to permit
third party providers to install FTTH within the development.
26. The applicant shall provide required recreational space for the apartment buildings, per City
Code requirements utilizing the roof deck, trails along the streets and ponding area to the
west for the 10 -story apartment building. The applicant shall revise the total figure with the
Final Planned Development submittal.
Advisory Planning Commission
March 25, 2014
Page 20 of 28
27. The applicant shall provide required storage space for the apartment buildings, per City Code
requirements.
Signage
28. All retail /commercial building signage shall be consistent in design.
29. All apartment complex signage shall be of backlit (halo) design.
30. Building signs within this development shall be limited to the City Code standard of 20% of
the tenant facade area.
31. Menu board signs shall not exceed 7 feet in height.
32. The exterior elevations for the inline retail buildings shall equally allot the sign bands,
provide adequate spacing between the sign bands and allow up to two total signs for the
end units and one for each interior tenant, as required by City :Code.
33. The pylon sign shall not exceed 27 feet in height and shall comply with all other City Sign
Code requirements.
34. The monument signs shall incorporate the overall name of the Center. The monument
signs shall not exceed 7 feet in height and shall comply with all other City Sign Code
requirements.
35. The monument sign adjacent to Town Centre Drive shall meet the 10' setback
requirement.
36. Sign permits shall be obtained prior to installation for the building, monument and pylon
signs.
37. All canopies shall be of metal construction and awnings shall be constructed of Sunbrella,
Arlon or Canvas material and shall exclude tenant identification.
38. To establish and document sign placement, size and design parameters for the
development, a Master Sign Agreement shall be jprovided, in a form acceptable to the City
Attorney, to be executed and recorded against the property with the Preliminary Planned
Development Agreement.
Landscaping
39. A Final Landscape Plan is required for each lot at the time of Final Planned Development.
40. The Landscape Plan shall separate the shade and ornamental trees located within the
plant schedule and quantities shall be verified.
41. The Landscape Plan key shall be revised to verify plantings meet minimum size
requirements per City Code.`.
42. The Landscape Plan shall be revised to enhance foundation plantings, specifically on
'Lots :5 and 6 near the drive throughs.
43. Overstory trees shall be placed so as not to conflict with pole lighting or utilities such as
hydrants.
44. Overstory trees shall be planted within parking islands wherever possible to maximize
shade coverage of pavement areas.
Lighting
45. A Final Lighting Plan is required for each lot at the time of Final Planned Development.
46. All lighting utilized shall be shielded so the source of light is not visible from off the
property and to prevent glare.
47. All parking lot lighting shall provide a minimum of 0.5 footcandles throughout, with an
average to minimum ratio of not more than 4.
Engineering Considerations
48. All erosion/ sediment control plans submitted for development and grading permits shall
be prepared by a designer who has received current Minnesota Department of
Advisory Planning Commission
March 25, 2014
Page 21 of 28
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
Transportation (MNDOT) training, or approved equal training as determined by the City
Engineer in designing stormwater pollution prevention plans. Also, all personnel
responsible for the installation of erosion/ sediment control devices, and the establishment
of vegetation for the development, shall have received Erosion /Sediment Control
Inspector /Installer certification through the University of Minnesota, or approved equal
training as determined by the City Engineer.
The applicant shall obtain temporary construction easements for all off -site work.
All retaining walls shall be located outside of drainage and utility easements.
The drainage and utility easements shall be removed over the stormwater pond, infiltration
basin, and storm sewer pipes on the east side of Lots 2 and 3, and south side of Lot 4.
Private utility easements and /or maintenance agreements for the private utilities shall be
provided in a form acceptable to the City Attorney.
The applicant shall provide a private maintenance agreement for the private street, in a
form acceptable to the City Attorney, at time of final subdivision approval.
The alignment of the private street with Promenade Avenue to the north shall be approved
by both the City Engineer and County Engineer.
A traffic study and Intersection Control Evaluation shall be prepared at the Yankee Doodle
Road intersection in a manner acceptable to both the City Engineer and County Engineer.
The applicant shall dedicate right -of -way along Yankee Doodle Road (County 28), in
accordance with Dakota County standards, and easements for future traffic signal loops
and equipment and over any public utilities installed in the development.
The applicant shall obtain all necessary;permits from Dakota County for any work within
the Yankee Doodle Road right -of -way.
This development shall dedicate public drainage & utility easement over all public utilities
at a minimum width of 20 feet.
The applicant shall dedicate a public easement of sufficient size for the placement of
future traffic signal loop detectors and equipment
Cross - easements for" ''ingress /egress and shared parking shall be executed in a form
acceptable to the City Attorney.
Before receiving a grading permit or final subdivision approval, the applicant shall enter
into a long -term stormwater !management system maintenance agreement with the City,
detailing the maintenance required 'to maintain proper operation and performance of the
ment
shal
63. This
64. "No Parking
ensure they
ormwater management system, in a form acceptable to the City Attorney.
ig a Certificate. of "Occupancy, the applicant shall provide the City as -built
lemonstrate tha "t all constructed stormwater conveyance structures and
facilities (ponding, infiltration basin, etc.) conform to design and /or
plans, as; approved by the City. As -built volumes of retention & detention
ded for all stormwater facilities (pond, infiltration basin, etc.).
'rent shall provide hydrant spacing and locations in accordance with City Fire
ind Public Works standards.
=.ire lane" shall be installed along the private street within the development to
)e kept open for emergency vehicle access.
Stormwater Management/Water Quality
65. The applicant shall fully meet Eagan's Post Construction Requirements (City Code §4.33)
for stormwater management and surface water quality (i.e. pollutant, rate, and volume
control).
66. Prior to receiving a grading permit or final subdivision approval, the applicant shall provide
the City with soil- boring logs (minimum of 2 taken within the location of each proposed
filtration or infiltration feature), extending 15' below the bottom of the proposed excavation
/ over - excavation elevation, to evaluate suitability for infiltration. If the soil boring logs
Advisory Planning Commission
March 25, 2014
Page 22 of 28
indicates incompatibility of existing sub -soil permeability with the submitted and reviewed
design plans for meeting volume control requirements, the applicant shall revise the
design and /or construction plans to ensure volume control requirements are fully met.
67. The applicant shall provide construction details of proposed infiltration basin for City
review (cross- section, construction / protection / sequencing notes, sizing /volume tables,
inlet, outlet/under -drain details, planting details, etc.), to ensure infiltration basin is properly
designed and constructed, and adequately protected during / after construction, to function
as intended. These details shall be included in applicable plan sheet(s). The infiltration
basin shall be off -line when at design volume, and with a maximum temporary ponding
depth of 1.5'. If an under -drain is used, an easily accessible gate -valve must be installed
to be able to regulate under -drain outflow. The infiltration basin shall planted, with live
plants (pots or plugs), rather than relying on seed alone.
68. The applicant shall provide construction details of proposed stormwater pond for City
review (cross- section, construction / protection / sequencing ;;notes, sizing /volume tables,
outlet/under -drain details, buffer planting details, etc.), to ensure the stormwater pond is
properly designed and constructed according to the "`MPCA Storrhwater Manual, and
adequately protected during / after construction, to function as intended. These details
shall be included in applicable plan sheet(s).
69. During infiltration basin over - excavation and sub -soil work, the applicant shall ensure that
a Certified Soil Scientist is present to verify that infiltration basin sub -soils are suitable for
infiltration, within 48 hours, at the planned saturated soil infiltration rate and basin depth.
70. The applicant shall provide adequately 'sized pre - treatment (forebays, catch basin 4'
sumps, etc.) at, or immediately upstream of, all water quality / stormwater pond inlets to
provide for effectively capture and easily - accessible cleanout of fine-sand sized particles.
These details shall be included in applicable plan sheet(s);
71. The applicant shall provide a minimum of 15 -foot -wide unobstructed equipment access
path (without obstructions from grading,, private utilities,' trees, large shrubs, etc.), from
street -edge to all storm water facilities' inlets /outlets. The unobstructed equipment access
path shall be capable of supporting typical maintenance / excavation equipment, for
periodic maintenance' access to the pond and infiltration basin.
ree Preservation
72. The applicant shall fulfill tree mitigation requirements through the installation of sixty -eight
(68) Category B' equivalent trees.
73. The applicant shall work with City Forestry staff as grading and tree removal occurs. City
Forestry staff will make final decisions concerning tree survivability and adjust tree
mitigation. requirements accordingly.
74. The applicant shall protect the preserved individual tree's critical root zones through the
placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot
polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of
the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved
on -site.
75. The applicant shall contact the City Forestry Division and set up a pre- construction site
inspection at least five days prior to the issuance of the grading permit to ensure
compliance with the approved Tree Preservation Plan and placement of the Tree
Protection Fencing.
Parks and Recreation
76. The development of Lot 3 (90 unit apartment complex) shall be responsible for a cash park
dedication. No dedication is required for the remaining lots as park dedication was
Advisory Planning Commission
March 25, 2014
Page 23 of 28
previously satisfied with original development. Lot 3 is responsible for the cash dedication,
payable at the time of building permit at the rates then in effect.
77. Required trail dedication shall be fulfilled through the construction of walks and trails with
public recreational and transportation benefits, as identified on the Site Plan. The
construction of these walks and trails satisfies the trail dedication requirements and no
additional cash payment shall be required.
78. Development of Lot 3 shall be delayed at least 15 months following the opening of the
apartments on Lot 2. No development shall be permitted on Lot 3 until staff is satisfied
that there is sufficient parking for Lot 2. If parking is deficient, additional parking shall be
constructed and cross easements (in a form acceptable to the City Attorney) shall be
prepared for cross parking. Development of Lot 3 shall be limited to accommodate
parking for development of this lot.
All voted in favor. Motion carried 6 -0.
Member Dugan abstained from voting on this item.
Advisory Planning Commission
March 25, 2014
Page 24 of 28
F. Eagan Promenade 4th Addition
Applicant Name:Jason Hill, Chick- fil -A, Inc.
Location: 3380 Denmark Ave; Lot 1, Block 2, Eagan Promenade
Application: Planned Development Amendment
A Planned Development Amendment to allow construction of a restaurant with drive through
service.
File Number: 10- PA- 02 -02 -14
Application: Preliminary Subdivision
A Preliminary Subdivision to create two lots.
File Number: 10- PS- 02 -02 -14
Planner Dudziak introduced this item and highlighted the information presented in the City Staff
report dated March 20, 2014. She noted the background and history.
Vice Chair Filipi asked if the proposed TCF parcel includes a strip of land between the Chick -fil-
A parcel and the east property line, and if the cross parking and access easements would
include the sidewalk.
Staff responded that the plat shows an approximate 13' strip of land between the Chick -fit -A
parcel and the east property line of the site. City Attorney Bauer stated the easements are for
ingress - egress and can cover the sidewalk.
Secretary Piper asked about allowed signage for The Promenade Planned Development.
Planner Dudziak explained the approved signage plan for The Promenade.
Member Vanderpoel stated her support for The Promenade signage standards.
Member Dugan stated his concerns regarding traffic and the limited amount of property being
sold by TCF.
Joe Vavrina, Chick- fil- A:representative, summarized concerns regarding the staff report.
Specifically, he noted that TCF will grant a perpetual easement over the detached trash
enclosure, his belief that the :angled parking dimensions are consistent with approved parking
stall dimensions for The Promenade, that rerouting the water main as requested presents
difficulties and that four building signs are necessary.
Chair Heaney opened the public hearing.
There being no public comment, Chair Heaney closed the public hearing and turned the
discussion back to the Commission.
Secretary Piper stated he was ambivalent about the detached trash enclosure, questioned the
angled parking stall size and asked about the development condition related to the monument
sign.
Staff explained that a parcel is typically expected to fully accommodate the use intended; per
City ordinance angled parking stalls are required to be wider for safe vehicle movement in and
out of the stall and the proposed monument sign is slightly taller than allowed by City Code.
Advisory Planning Cormnission
March 25, 2014
Page 25 of 28
Member Dugan stated he appreciated the creative use of the property but there are too many
deviations. He opined that the owner and applicant should resolve the issues and come back.
He stated concern for the deviations and burden placed on the Advisory Planning Commission
to resolve issues for the developer and as a result, he could not support the proposal.
Secretary Piper moved, Member Filipi seconded a motion to recommend approval of a Planned
Development Amendment to allow the subdivision and addition of a building and a restaurant
use with drive - through service within the Eagan Promenade Planned Development, upon
proposed Lot 2, Block 1, Eagan Promenade 4t" Addition, subject to the following conditions:
1. A Planned Development Amendment Agreement shall be executed -and recorded at the
time of Final Subdivision. The following exhibits are required for the Agreement:
a. Site Plan
b. Landscape Plan
c. Building Elevations
d. Signage Plan
e. Site Lighting Plan
2. The trash enclosure shall be located on the Chick-fil -A lot (proposed Lot 1).
3. The outdoor dining patio shall provide outdoor seating of not more than 16 seats as shown
on the Site Plan.
4. The operation of the outdoor dining area shall be subject to compliance with the standards
in the City Code.
5. A detail of the patio railing shall be provided for the Planned Development Amendment
Agreement.
6. The flagpole shall not be used to display any business signs or logos.
7. All angled parking stalls shall meet City Code dimension requirements.
8. All landscaped areas shall be served with automatic irrigation.
9. The parking lot light fixtures shall match the existing parking lot lighting. Lighting in the
trash storage area and the floodlight mounted on the building shall be shielded and
downcast with the source of I ght not visible.
10. The service door to the storage area of the trash enclosure shall be painted to match the
brick exterior of the enclosure.
11. Screening of mechanical equipment shall be provided in accordance with City Code
requirements,
12. The monument sign shall be revised to meet City Code standards.
13. Detail and dimensions -of the menu boards shall be provided for the PD Amendment
Agreement.
14. Signage shall be restricted to only two sides of the building.
15. The monument shall be in its current location on Denmark Avenue.
Following the motion, Member Sagstetter stated his belief that the angled parking dimensions
should be met.
Member Filipi stated he will not vote in favor of the proposal. He stated this is as simple as
putting a new building on an existing parking lot, but yet there are too many factors that need to
be worked out.
Chair Heaney stated his agreement and that he will also vote against the proposal.
Member Vanderpoel stated as a customer she loves Chick- fil -A, but as a commissioner will vote
against the proposal as she shares the concerns of the others opposed.
Advisory Planning Commission
March 25, 2014
Page 26 of 28
Secretary Piper stated the applicant shouldn't be punished for the decisions of TCF. He
suggested a permanent easement be pursued.
Member Dugan stated it is reasonable to expect the fee owner (TCF) and applicant to work
together to eliminate as many issues as possible.
Member Sagstetter stated that he will support this proposal because the City's Comprehensive
Plan allows for such infill and he expects no infill will be without challenges.
A vote was taken.
Aye: Secretary Piper and Members Sagstetter and Prashad
Nay: Chair Heaney, Vice Chair Filipi and Members Vanderpoel and Dugan
Motion failed. 3 -4.
Secretary Piper moved, Member Prashad seconded a motion to recommend approval of a
Preliminary Subdivision to create two lots upon 2.63 acres located at 3380 Denmark Avenue,
legally described as Lot 1, Block 2, Eagan Promenade, subject to the following conditions:
Standard Conditions
1. The developer shall comply with these standards conditions of plat approval as adopted by
Council on February 2,1993: B1, B2, C1', C2, C4,,.D1, E1, F1, and G1
2. The property shall be platted.
3. All erosion/ sediment control plans submitted for development and grading permits shall
be prepared by a designer who has received current Minnesota Department of
Transportation (MNDOT) training, or approved equal training as determined by the City
Engineer in designing stormwater pollution prevention plans. Also, all personnel
responsible for the installation of erosion/ sediment control devices, and the establishment
of vegetation for the development, shall have received Erosion /Sediment Control
Inspector /Installer certification through the University of Minnesota, or approved
equal training as determined by the .City Engineer.
4. The developer shall provlde:private' maintenance agreements, in a form acceptable to the
City Attorney, with Lots 1 and 2, Block 2, Eagan Promenade, for the installation and
maintenance of the utility service and restoration of the parking lot, at time of final
subdivision approval.
5. The developer shall_ relocate the existing water main in a manner deemed acceptable by
the City Engineer.
6. The developer;shall provide a 20' drainage and utility easement centered over all public
water main being relocated.
7. The developer shall maintain public maintain water service to all surrounding properties
during the relocation
8. This developer shall provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards.
9. The developer shall provide private maintenance agreements and cross- easements for
ingress /egress and shared parking, and trash enclosures in a form acceptable to the City
Attorney, at time of final subdivision approval.
10. The developer shall construct all modifications necessary to medians, curbs, and parking
lots to allow unobstructed access to the site and surrounding properties for semi - trucks
and public safety vehicles as determined by the City Engineer.
11. All angled parking stalls shall meet City Code dimension requirements.
Advisory Planning Commission
March 25, 2014
Page 27 of 28
12. The trash enclosure shall be located on the Chick -fil -A lot (proposed Lot 1).
A vote was taken.
Aye: Secretary Piper and Members Sagstetter and Prashad
Nay: Chair Heaney, Vice Chair Filipi and Members Vanderpoel and Dugan
Motion failed. 3 -4.
Vice Chair Filipi moved, Member Vanderpoel seconded a motion to recommend denial
of a Preliminary Subdivision to create two lots upon 2.63 acres located at 3380 Denmark
Avenue, legally described as Lot 1, Block 2, Eagan Promenade.
A vote was taken.
Aye: Chair Heaney, Vice Chair Filipi and Members Vanderpoel and Dugan
Nay: Secretary Piper and Members Sagstetter and Prashad
Motion carried 4 -3.
Vice Chair Filipi moved, Member Vanderpoel seconded a motion to recommend denial of a
Planned Development Amendment to allow the subdivision and addition of a building and a
restaurant use with drive- through service within the Eagan Promenade Planned Development,
upon proposed Lot 2, Block 1, Eagan Promenade 4t" Addition.
A vote was taken.
Aye: Chair Heaney, Vice Chair Filipi and 'Members Vanderpoel and (Dugan
Nay: Secretary Piper and Members Sagstetter and Prashad
Motion carried 4 -3.
Stated reasons for the recommendations of denial were anticipated traffic conflicts, the number
of requested deviations to City standards, the proposed subdivision being inconsistent with City
Code in many ways,' and the detached trash enclosure located outside of the proposed
restaurant lot.
Advisory Planning Commission
March 25, 2014
Page 28 of 28
V. OTHER BUSINESS
VI. VISITORS TO BE HEARD (FOR THOSE NOT ON AGENDA)
There were no visitors to be heard for items not on the agenda.
VII. ADJOURNMENT
Member Vanderpoel moved, Secretary Sagstetter seconded a motion to adjourn the Advisory
Planning Commission meeting at 10:05 p.m.
A vote was taken. All voted in favor. Motion carried 7 -0.
Respectfully Submitted by:
Dan Piper
APC Secretary
Camille Austad
Recording Secretary
PLANNING REPORT
CITY OF EAGAN
REPORT DATE: March 20, 2014 CASE: 10- PA- 02- 02 -14; 10- PS- 02 -02 -14
APPLICANT: Chick- fil -A, Inc. HEARING DATE: March 25, 2014
PROPERTY OWNER: TCF Bank APPLICATION DATE: February 19, 2014
REQUEST: Planned Development Amendment PREPARED BY: Pamela Dudzialc
Preliminary Subdivision
LOCATION: 3380 Derunarlc Ave.
COMPREHENSIVE PLAN: SA /RC, Special Area /Retail Commercial
.ZONING: PD, Planned Development
SUMMARY OF REQUEST
Chick -fil -A, Inc. is requesting approval of a Planned Development Amendment to allow the
subdivision and addition of a building and a restaurant use with drive- through service within the
Eagan Promenade Planned Development, and a Preliminary Subdivision to create two lots,
upon 2.63 acres located at 3380 Denmark Avenue, legally described as Lot 1, Block 2, Eagan
Promenade.
AUTHORITY FOR REVIEW
Subdivision:
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission
and the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:
A. That the proposed subdivision does comply with applicable City Code provisions and the
Comprehensive Guide Plan,
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including, but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage
and retention are such that the site is suitable for the type of development or use
Planning Report — Chick -fil -A (Eagan Promenade 4"' Addn)
March 25, 2014
Page 2
contemplated.
D. That the site physically is suitable for the proposed density of development.
E. That the design of the subdivision or the proposed improvements are not likely to cause
enviroiunental damage.
F. That the design of the subdivision or the type of improvements are not likely to cause
health problems.
G. That the design of the subdivision or the type of improvements will not conflict with
easements of record or with easements established by judgment of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds, or similar burden.
1. That the subdivision has been properly planned for possible solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook on
Solar Access).
That the design of public improvements for the subdivision is compatible and consistent
with the platting or approved preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Gun Club
Lake Watershed Management Organization "which document is properly approved and
filed with the office of the City Clerk hereinafter referred to as the "Water Quality
Management Plan ". Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if fully set down
herein and is hereby made a part of this Chapter by reference and incorporated herein as
fully as if set forth herein at length. It shall be the responsibility of the City Clerk to
maintain the Water Quality Management Plan and make the same available to the
public."
Planned Development:
City Code Chapter 11.60, Subd. 18, A., states the intent of the Planried Development zoning
district as follows:
1. Providing greater flexibility in environmental design and relaxation of strict application
of the zoning ordinance in exchange for greater creativity and enviroiunental sensitivity.
Planning Report — Chick -H -A (Eagan Promenade 0' Addn.)
March 25, 2014
Page 3
2. Recognizing the economic and cultural advantages that will accrue to the residents of a
planned community.
3. Encouraging a more creative and efficient approach to the use of the land.
4. Encouraging the preservation and enhancement of desirable site characteristics, natural
features, and open space.
5. Encouraging a development pattern that is consistent with land use density, transportation
facilities and community facilities objectives of the Comprehensive Plan,
BACKGROUND /HISTORY
The Eagan Promenade retail development consists of several flee- standing single - occupant
buildings and a larger in -line retail center. The property is zoned PD, Planned Development,
The Eagan Promenade PD was established in 1996, following the creation of the Central Area
Small Area Plan in 1994. It is a unified commercial retail development consisting of a large in-
line shopping center, several free- standing single- occupant buildings and a few smaller multi -
tenant commercial retail buildings.
EXISTING CONDITIONS
The subject site is developed with an existing TCF bank, which was constructed in 1996 and
includes several drive -thru service lanes.
The TCF building is located on the western portion of the lot with parking to the east. Access is
provided via a right -in -only driveway from Deiumark. Avenue. Via private casements, the
property shares two access drives to Promenade Place with the building to the north (which
houses Potbelly, Cherry Berry, and Qdoba restaurants), and provides internal site circulation with
a parking lot connection to Houlihan's to the east. Promenade Place provides access to the
public streets of Denmark Avenue to the west, and to Promenade Avenue at the east end of the
Eagan Promenade development.
SURROUNDING USES
The site is surrounded on all sides by property zoned PD and guided Special Area /Retail
Commercial,
EVALUATION OF REQUEST
Description of Proposal — Chick- fil -A, Inc. is proposing to construct a new restaurant building on
the east end of the TCF property at Eagan Promenade. To accomplish this, a Preliminary
Subdivision is proposed to create two lots. The proposed restaurant use includes drive - through
Planning Report — Chick -fil -A (Eagan Promenade 4"' Addn.)
March 25, 2014
Page 4
service, which is typically a Conditional Use in commercial zoning districts. Further proposed
modifications to the existing development include relocating the monument sign from the west
side to the south side of the property, and changes to the Site Plan.
Compatibility with Surrounding Area — The Central Commons Special Area is envisioned to be
an active, mixed use and walkable destination for people of all ages from within and outside
Eagan. "It is a place where all forms of transportation are integrated," with "public spaces
integrated throughout to provide intimate places that make it desirable to stop and enjoy the
area."
The Central Commons Special Area Plan contemplates infill development within the Promenade
generally. In cases of infill development, the Comprehensive Guide Plan provides that
consideration should be given to whether the plan is achieving the community's vision for the
area and what changes are possible to create a better development. Infill can be used to better
link individual elements within a development, provide more uses to bring people to the area,
diversify uses in an area, expand developed area and create a more pedestrian friendly
environment.
Specific proposals should be evaluated on how well they achieve the community's vision and
conform to policies. It is also important that private and public actions support the overall vision
and policies and do not create barriers to the realization of these goals. Policies that support the
Central Commons vision include; ensuring cohesiveness with neighboring uses and enhance
pedestrian connections; capitalize on opportunities to create and enhance pedestrian connections;
encourage use of design guidelines and standards to create a cohesive look while allowing
enough variety to encourage visual interest, develop places both public gathering space or
smaller linked amenity areas, create integrated transportation system and use streetscape
enhancement to create an identifying character, use shared parking and use landscaping to break
Lip large parking areas.
While the restaurant is a commercial use that is consistent with the surrounding area, the drive -
through service is a departure from the Promenade Planned Development. Until 2012, the TCF
Bank was one of only two drive - through service facilities within the PD, the other one being the
Daily Queen which is separated from the rest of the development by Denmark Avenue. Drive -
through service within the Promenade was intentionally limited to only these two, which were
approved with the initial PD. In 2012, the City approved the addition of drive - through service
for the Panera Bread, which is located at the east end of the Eagan Promenade.
The Chick -fil -A proposal presents considerations similar to the Panera drive - through proposal.
In this case, however, the addition of a drive - through also comes with a new building. Unlike the
Panera proposal which enhanced an existing business's service, the proposed Chick -fil -A
addition farther intensifies development within the PD. Adding a drive - through function at this
location will certainly intensify and, potentially, exacerbate an already congested situation at the
points of access along with Promenade Place and at Denmark Avenue.
Planning Report — Chick -Fil -A (Eagan Promenade 4 "' Addn.)
March 25, 2014
Page 5
Airport Noise Considerations —The City of Eagan considered airport noise as a factor in its
Comprehensive Land Use Guide Plan and has subsequently adopted zoning standards to assist with
noise mitigation that are consistent with Metropolitan Council requirements. The subject site is
located within the one -mile buffer of Noise Policy Zone 4. The adopted zoning standards consider
commercial uses as Compatible within Noise Policy Zone 4.
Planned Development Amendment:
Site Plan — The proposed Site Plan places the Cluck -fil -A building at past end of the site. The
drive - through approach is from the west, along the south side of the site, with the pick -up
window located on the east side of the building. This design eliminates the internal parking lot
connection with Houlihan's to the east. An outdoor seating area is proposed on the west side of
the south end of the building, and a bike rack is proposed near the outdoor seating area. A 50'
flagpole with a U.S. flag is also proposed at the southwest corner of the building. The flagpole
should not be used to display any business signs or logos.
The trash enclosure is proposed to be located to the northeast, detached from the Chick -fil -A
building and located off-site on the TCF lot. Ten parking stalls, which includes two accessible
stalls, are located within the Chick -fil -A parcel. Remaining parking is located on the TCF parcel,
and private easements are proposed to provide for shared parking use. The existing TCF
monument sign along Denmark Avenue is proposed to be replaced with a shared sign on the
south side of development.
A direct sidewalk connection is proposed to the Chick -fil -A from the existing trail along Yankee
Doodle Road.
Setbacks — Comparable structure setbacks in the CSC zoning district are 10' for side yards, 20'
for rear yards and 30' for front yards (50' from County right-of-way). Pavement setbacks are
typically a minimum of 5' from interior lot lines, and 20' from a public right-of-way.
Building Setbacla — Setbacks for the new Chick -fil -A building from the boundaries of
proposed Lot 2 are summarized as follows: North = 10', South =19', East = 14', West
27.4'. With no public street frontage for Lot 2, the southern boundary which is closest to
a public street is treated as the front yard, making the east and west boundaries side yards,
and the north boundary the rear yard. As aresult, the minimum 10' side yard setbacks are
met, setbacks on the north and south sides are not satisfied.
Par ldng/Pavenmnt Setbacla - The proposal does not satisfy typical minimum pavement or
parking setbacks relative to the boundaries of Lot 2. Proposed pavement setbacks are
generally one foot between the curb and property line. On the east side, the curb location
does not change from its present location, however, the introduction of a new lot line with
the proposed subdivision changes the setback. On the south side, the distance to the
Yankee Doodle Rd. right -of -way is more than 60'. The acceptability of the proposed
setbacks is a policy matter to be determined by City officials.
Planning Report — Chick -fil -A (Eagan Promenade 01 Addn;)
March 25, 2014
Page 6
Trash Enclosure - City Code and the Promenade Planned Development require that trash
enclosures to be stored indoors in within an enclosure attached to the building in commercial
retail areas. A detached trash enclosure is proposed, and furthermore, the trash enclosure is
located on a different parcel from the use it serves. This design does not comply with City Code
standards, or the established standards of the Promenade PD. The Applicant addresses tlus in the
narrative, and states the trash enclosure is detached so as not to interfere with food deliveries or
detract from the "best possible guest experience." Also, the off -site enclosure is proposed to be
within a permanent private easement. The trash enclosure should be located on the Chick -fil -A
lot. If City officials find the off-site trash enclosure to be acceptable, then the condition of
approval should require the easement to be provided,
The trash enclosure itself is proposed to be constructed of materials to match the principal
building of Lot 2 and is set back 10' from the north and east boundaries of Lot 1. A detached
trash enclosure was approved for the Panora with the retrofitting of that site to include a drive -
through. Should City officials find the detached trash enclosure to be acceptable, these elements
are consistent with typical City Code standards for detached trash enclosure.
Outdoor Dining Patio -- An outdoor dining patio is proposed on the southwest side of the Chick -
fil-A building. This proposal appears to be consistent with the City Code standards. The City
Code allows outdoor dining up to 24 seats as a permitted use where on -sale liquor is not
involved, and the patio is not in close proximity to residential uses.
The Site Plan shows 4 tables of 4 seats, for a total 16 seats. The tables are located adjacent to the
building, leaving 4 -5' of sidewalk for pedestrian movement. A decorative railing does separate
the sidewalk/patio area from the drive- through lane on the south end. The patio is not proposed
to be fully enclosed with a railing, however frill enclosure is not required where fewer than 24
seats are provided and when on -sale liquor is not involved. A detail of the railing should be
provided for the Planned Development Amendment Agreement. The operation of the outdoor
dining area shall be subject to compliance with the standards in the City Code.
Parking — City Code requires parking stalls sizes of 10' x 19' for 90° stalls, and 11.5' x 19.5' for
60° angled stalls. Minimum drive aisle widths are 24' for two -way traffic, and 16' for one -way
traffic. Parking is typically set back 20' setback from public right -of -way, and 5' from side and
rear lot lines. Per City Code, "Fast food" restaurants with drive- through service are required to
provide one parking stall for every 60 s.£ of gross floor area. Banks and financial institutions
require one stall for each 250 s.f. of gross floor area, hi both cases, stacking for a minimum of 5
vehicles is required. At these ratios provided for in City Code, the 4,876 s.f. Cluck -fil -A requires
81 parking stalls, and the TCF requires 17 parking stalls. Thus, total required parking is 98
stalls.
Parking Count - The proposal provides a total of 68 parking stalls on the site. Of these,
ten are located within the Chick -fil -A lot, and 58 are on the TCF lot. Thus, TCF parcel
has an excess of 41 stalls, while Chick -fil -A parcel is deficient 71 stalls, leaving the site
Planning Report — Chick -Fil -A (Eagan Promenade 4"' Addn.)
March 25, 2014
Paee 7
short 30 stalls for the two uses combined. The applicant's research indicates different
numbers from City Code requirements. According to the narrative, aparking study was
conducted which identifies the peak parking demand between the bank and restaurant
uses is approximately 70 parking spaces. The narrative further indicates that figures on
shared parking from the Urban Land Institute identify shared parking demand for these
two uses to be 59 vehicles. Using the applicant's numbers, the site should be adequately
parked; however, on the whole and individually for proposed Lot 2, the site is deficient
relative to the numbers required by City Code.
The Central Commons Special Area Plan includes policies to encourage shared parking,
and the City Code (Sec. 11.70, Subd. 6) does allow joint parking facilities with a
Conditional Use Permit.
Under joint use parking, the ordinance allows a reduction of up to 30 required parking
spaces. Required parking facilities serving two or more uses may be located on the same
lot or in the same structure except in residential districts, provided that the total number
of parking spaces so furnished shall be not less than the sum total of the separate
requirements for each use during any peals hour parking period when the parking facility
is utilized at the same time by two or more uses.
The ordinance lists the conditions to allow joint parking:
a. The proposed joint parking space is within 400 feet of the main entrance of the
use it will serve; and
b. The applicant shall show that there is no substantial conflict in the principal hours
of the two or more buildings uses for which joint use of off - street parking
facilities is proposed; and
c. The Conditions Use Permit shall be considered void or be revoked if there is a
change of use that would cause similar hours or operation nor peals demand
period.
d. Any other Conditional Use Permit criteria as contained in the Code.
The acceptability of the proposed amount of parking and the joint use parking is a policy
matter to be determined by City officials.
Dimensional Standards — Parking stalls are proposed at 9' x 19'. Angled parking is
shown at 10'4' x 21'. For 90° stalls, the 9' stall width is consistent with the existing stall
size on the property. However, the angled stalls deviate from the dimensional standards
in the City Code. Angled parking should meet City Code standards. The proposed 10.4'
width is the widest measure of the angled stalls (taken parallel to the drive aisle), whereas
the minimum standard is 11.5'.
Drive aisle widths satisfy the minimum of 24' for two -way traffic and 16' for one -way
movement.
Planning Report — Chick -fll -A (Eagan Promenade 4`' Addn.)
March 25, 2014
Pau 8
Drive - through - The proposed drive through approach is from the west along the south side of the
site, with the pick -up window on the east side of the building. Once a vehicle enters the drive -
through approach, there is no bypass or escape lane for a vehicle to exit the drive- through
prematurely. City Code, however, does not require a bypass lane. Two order lanes are proposed,
which merge into a single pick -up lane. Eagan has several other drive- through service restaurants
that have implemented a similar design in recent years. According to the applicant, this type of
design "increases efficiency and minimizes vehicle overflow into the parking lot."
Generally, drive- through stacking and pick -up should be located on the side or rear of a building
rather than on the front of a site adjacent to public right-of-way. The proposed Chick -fit -A drive -
through configuration is similar to the TCF which also has the drive- through lanes located on the
south side of that building. In addition, the topography of this site and proposed landscaping
between the drive - through approach and the Yankee Doodle Road right -of -way, serve to screen
the drive - through.
Landscaping — The proposed landscape plan appears acceptable. Ten existing trees are proposed
to be removed, of which six are Green Ash. All of the trees to be removed were landscape trees
installed with the initial TCF development. Nine new trees are proposed to be installed with this
development and consist of maple, honeylocust, plane tree and bur oak.
The propose monument sign is set in a landscape bed adjacent to the proposed new sidewalk
from the Yankee Doodle Rd. trail. Shrub and perennial beds are proposed where the sidewalk
meets the Chick -fil -A site, and a crosswalk to the building is provided. The island between the
drive- through approach lane and the parking lot is landscaped with shrubs and perennials, which
extend around the south side of the building. Landscaping is proposed around the transformer,
within the parking islands, and around the trash enclosure. Consistent with the established
landscape design a bed of mugho pine is proposed along the southern slope within the TCF site,
between the proposed new sidewalk and the drive - through approach lane. All landscaped areas
should be served with automatic irrigation.
Tree Preservation — The existing trees at the west end of the subject site will remain undisturbed.
Ten existing trees are proposed to be removed in the area of the proposed Chick -frl -A
construction. Nine of the removed trees are 6" or more in diameter, and were installed with the
site landscaping at the time of initial development. Six of the removed trees are Green Ash,
which may have limited life span due to the spread of the Emerald Ash Borer beetle, an invasive
species which can kill infected ash trees. Increasing tree species diversity through replanting
with this redevelopment can be beneficial. Nine new landscape trees are proposed to be installed
with this redevelopment.
Site Lighting — The Promenade PD established an overall site lighting plan at the time of initial
development. City Code requires that site lighting be downcast and shielded so the source of
light is not visible from off the property.
Planning Report — Chick -H -A (Eagan Promenade 4"' Addn.)
March 25, 2014
Page 9
The submitted photometric lighting plan indicates sufficient lighting throughout the parking
areas. While light levels exceed 1 footcandle at the east side lot line, this is where the drive -
through lane is located, and the adjacent use is green space and parking which would not be
adversely affected by sonic light spillover.
The proposed 35' mounting height for parking lot fixtures is consistent with the existing site
lighting. The parking lot fixtures should match the existing parking lot lighting. Building
mounted lighting is metal halide wall packs mounted at varying heights. Mini wall -packs are
proposed to illuminate the trash storage area, mounted at a height of 16', which is taller than the
walls of the enclosure. Any lighting in the trash storage area should be directed downward with
the source of light not visible. Similarly one flood light is proposed at the southwest corner of
the building. This flood light fixture also should be shielded and downcast so the source of light
is not visible and to minimize glare.
Building Elevations /Architecture — The Eagan Promenade PD established design guidelines for
buildings and use of compatible finish materials throughout the development. Since that time,
the City adopted an ordinance for exterior building materials that pertains to all commercial and
industrial zoning districts. This proposal should be evaluated based on how welt it complies with
the City ordinance and maintains compatibility within the context of the Promenade PD,
The Chick -fit -A building is proposed to be finished with brick in two different colors and
textures, and glass. Prefinished metal trim and metal canopy sunscreens are proposed. The south
building wall has a bank of tall windows showcasing the play area located inside.
The plans indicate the building height is 25'6" at the highest point. Parapet walls are noted to be
not less than 30" in height, the minimum height required by City Code for screening of rooftop
mechanical units. Parapet height ranges fiom 2'11" to 511".
The trash enclosure design and materials appear consistent with typical City Code standards.
The enclosure has walls 8'8" in height. The gates are a composite plastic material formed to
look like wood and as such, satisfy the 90% opaque standard. The trash enclosure dimensions
are 34'8" long by 10' deep. A 6'8" portion of the enclosure has a roof cover to provide storage,
and is accessed by a service door. This door should be painted to match the brick exterior of the
enclosure.
Mechanical Equipment — City Code Section 11.70, Subd. 21, requires that all rooftop and ground
mounted mechanical equipment be screened from off -site views. The building plans provide the
required minimum parapet height of 30 ", and the landscape plan shows plantings around the
transformer. These measures should adequately screen mechanical equipment.
Si_gnage — The proposed sign package consists of building signage, menu board and directional
signs, and a free- standing monument sign.
Planning Report — Chick -fit -A (Eagan Promenade 4"' Addn)
March 25, 2014
Page 10
Building Signage — Except for the two corner buildings in Eagan Promenade Signage
Guidelines (TCF and the former Ethan Allen) all free- standing buildings were allowed
two building signs. The Chick -fil -A proposal for signage on all four elevations exceeds
the amount allowed in this development. The applicant's narrative indicates this is
necessary because the building signage will assist customers in locating the building since
they "could approach the site from multiple. directions." The applicant should revise the
elevation drawings to reflect building signage on up to two sides to be consistent with
Eagan Promenade PD Signage Guidelines. The signs are proposed to be a channel letter
construction, which is consistent with the Egan Promenade Signage Guidelines,
Monument Signage — The TCF Bank has an existing monument sign on the western edge
of the site, adjacent to Demnark Avenue. The Eagan Promenade PD established a
comprehensive package for free- standing signs including gateway pylon signs at the east
and west ends of the development, one of such is located on the southwest corner of the
TCF parcel, and a clock tower pylon sign in front of the Promenade restaurant cluster.
The purpose was to prevent a proliferation of free- standing signs in the development,
while providing identification for the tenants in a cohesive and orderly manner.
Chick -fnl -A is proposing to replace the existing monument with a new shared monument
sign on the southern edge of the site, adjacent to Yankee Doodle Road. The monument
sign is 88" or about 4" taller than the 7' maximum height. The base is proposed to be
brick to match the building with an internally illuminated cabinet sign face. The
monument sign design should be revised to meet City Code dimensional standards.
While Chick -fil -A is proposing to replace an existing monument sign rather than add a
new monument sign, the result is a new individual monument sign along the Promenade's
Yankee Doodle Road frontage. The shared sign approach seems appropriate for this infill
redevelopment and can be accommodated through the PD zoning, and by easement
agreement. The appropriateness of the proposed relocation of the monument sign to the
south side of the property is inconsistent with the Eagan Promenade PD.
Menu Board and Directional Signs — The drive - through is proposed to have a clearance
bar at the entrance to the approach, and two menu boards are proposed at the point of
ordering. The menu boards appear to have a canopy that extends over the drive lane to
provide shelter when ordering. Final detail and dimensions of the menu boards should be
provided for the PD Amendment Agreement.
No directional signage proposed at the perimeter of the subject site.
Planning Report — Chick -Fil -A (Eagan Promenade 4"' Addn.)
March 25, 2014
Page 11
Preliminary Subdivision:
Lots -- The proposed subdivision consists of dividing the existing 2.63 acre parcel into two lots.
Lot 1 consists of 2.25 acres and contains the existing TCF building. Lot 2 consists of 0.38 acres
for construction of the proposed Chick -fil -A restaurant.
The proposed subdivision does not comply with many provisions of the City Code. City Code
Section 11.40, Subdivision 3 requires that each lot provide a minimum of 50 feet of public street
frontage. In addition, the lot shall be of sufficient size to accommodate a building within the
minimum required building setbacks for the particular zoning district in which it is located.
The parcel configuration that is proposed deviates significantly from traditional subdivisions
within the City. Lot 2 forms an L shape to fit drive- through approach lane and Chick -fil -A
building. Lot 2 is fully surrounded by Lot I and provides no frontage on a public street. Access
for Lot 2 is proposed via private easements, and parking is proposed to be shared with TCF, with
the majority of parking being located on the TCF parcel. In addition, Chick- fil -A's trash storage
enclosure is proposed to be located offl-site on the TCF lot, and a shared monument sign is
proposed on the TCF lot.
There is sufficient land available to accommodate City Code, however, the applicant states that
"The overall size and shape of the lot is driven by TCF Bank and their desire to sell Chick -fil -A
only enough property to support the building, drive -thru and a row of parking along the front of
the building."
Topography/ Grading — The site was previously graded and a built with a bituminous parking lot
with the initial construction of the Promenade commercial /retail development. There are two
trees in parking lot median, and the site slopes from southeast to northwest, with elevations
ranging from 905 to 900. The preliminary grading plan is acceptable. The entire site will be
disturbed in preparation for the proposed building and parking lot.
All erosion/ sediment control plans submitted for development and grading permits should be
prepared by a designer who has received current Minnesota Department of Transportation
(MNDOT) training, or approved equal training as determined by the City Engineer in designing
stormwater pollution prevention plans. Also, all personnel responsible for the installation of
erosion/ sediment control devices, and the establishment of vegetation for the development,
should have received Erosion/Sediment Control Inspector /Installer certification through the
University of Minnesota, or approved equal training as determined by the City Engineer.
Wetlands — Because there are no wetlands on site, City Code § 11.67, wetland protection and
management regulations, does not apply.
Stormwater Management/ Water Quality — The applicant proposes to reduce the amount of
existing imperious surface by approximately 554 square feet. Therefore, City Code §4.33 Post -
Construction Requirements do not apply.
Planning Report — Chick -fil -A (Eagan Promenade 0' Addn.)
March 25, 2014
Paee 12
Storm Water Drainage — The preliminary storm drainage plan is acceptable. The entire site lies
within Drainage District D (as designated in the City Storm Water Management Plan — 2007),
and generally flows to the northwest into the existing storm sewer system, connecting it to Pond
DP -4 on the west side to Denmark Avenue.
Utilities — The preliminary Utility Plan is acceptable, with modification. Lateral sanitary sewer
of sufficient size, depth, and capacity is available for connection and extension by redevelopment
of this site. Sanitary sewer District N (as designated in the City's Comprehensive Sanitary Sewer
Plan) serves the entire site. The proposed site layout requires extension of a sanitary sewer
service from the existing sewer main located at the northwest corner of the TCF parcel between
Lots 1 and 2, Block 2, Eagan Promenade. The developer should provide private maintenance
agreements, in a form acceptable to the City Attorney, with Lots 1 and 2, Block 2, Eagan
Promenade, for the installation and maintenance of the utility service and restoration of the
parking lot, at time of final subdivision approval.
Water main of sufficient size and capacity is available for cormeetion and extension by
redevelopment of this site. The existing water main is currently located under the proposed
building location and will need to be relocated. The developer should relocate the existing water
main along the east and north property lines of Lot 1, Block 2, Eagan Promenade (TCF parcel)
and provide a 20' drainage and utility easement centered over all public water mains. The
developer should maintain public water service to all surrounding properties during the
relocation, and provide hydrant spacing and locations in accordance with Eagan Fire Department
and Public Works standards.
Streets /Access /Pedestrian Circulation — Streets and parking lots within the proposed
development are proposed to be private. The developer should provide private maintenance
agreements and cross - easements for ingress /egress and shared parking, in a form acceptable to
the City Attorney, at time of final subdivision approval.
The primary street accesses for the site will be from Promenade Place, a private street that
connects public streets Denmark Avenue to the west, and Promenade Avenue to the east. The
developer's Traffic Engineer performed a traffic study to determine existing traffic conditions
and the effects of added traffic resulting from development of this site. The study's conclusions,
which are consistent with past city studies, are as follows:
The Promenade Avenue/ Promenade Place intersection will operate acceptably with the
construction of this development.
The westbound left turns at the Denmark Avenue/ Promenade Place intersection currently
operate at a Level of Service (LOS) F and will continue to do so after development of this
site.
The westbound traffic queues on Promenade Place at Denmark Avenue are forecast to
continue to extend well into the Eagan Promenade center parking lot; even more so after
the proposed development of this site. The queues can be significantly reduced with the
Plaiming Report — Chick -Fil -A (Eagan Promenade 4 "' Addn.)
March 25, 2014
Page 13
extension of a separate westbound right turn lane and limiting left turns for a portion of
Promenade Place near Demnark Avenue.
• Traffic signal warrants are currently met for the Denmark Avenue/ Promenade Place
intersection.
The construction of a traffic signal was proposed for the Denmark Avenue/ Promenade Place
intersection in 2011. The surrounding property owners were not supportive of the signal and
associated geometric and channelization improvements, so the project did not proceed.
Ultimately, the public street, Demnark Avenue, has performed, and is expected to continue to
perform, at an acceptable level of service. There are, however, significant traffic delays
internally on the private street and parking lots within the development at peak hours. The traffic
signal may be revisited in the future if supported by the surrounding development.
With the existing traffic issues on Promenade Place, and the anticipated additional traffic
expected as a result of this development, improvementsto Promenade Place are necessary to
minimize traffic delays and queues for westbound vehicles. The developer's traffic study
recommended a combination of extending a separate right turn lane for westbound traffic at
Denmark Avenue, and constructing a median on Promenade Place from Denmark Avenue to
approximately 300' east (through the 3`d driveway access aisle to Byerly's) to limit left turns on
to Promenade Place from the parking fields to the south and north. Because these would be off-
site improvements, the other property owners will need to be involved with the proposed
modifications. The developer is currently discussing the off-site improvement options on
Promenade Place with all involved property owners. The developer should consider constructing
improvements on Promenade Place to extend a second westbound lane at Denmark Avenue and
prohibit left turns.
The median illustrated on Promenade Place includes construction of a 4' concrete median
without adding any additional width to the drive lanes. The resulting drive lanes would be 11'
wide (a public street would require 16' lanes for snow plowing purposes). Staff has expressed
concern with 11' lanes for access of delivery trucks and public safety vehicles, and the
developer's engineer is reviewing options to potentially widen the drive lanes in the median area.
Turning templates have been provided to show how semi - trucks and fire trucks could navigate
the site. The developer should consider constructing all modifications necessary to medians,
curbs, and parking lots to allow unobstructed access to the site and surrounding properties for
semi - trucks and public safety vehicles.
The parking lot is proposed to be re- striped with a combination of perpendicular and angled
parking, and one- and two -way drive aisles in front of the building. The perpendicular parking is
shown to be 9'x19' (City Code requires 10'x19'), which is smaller than required by code, but
consistent with the existing parking in the surrounding parking lots. The angled parking stalls
are shown to be 10.4'x19' (a 10.4' wide entrance dimension is for a 9'wide stall). City Code
requires 11.5'x19.5' (10' wide stalls). The one way drive aisle is 20' wide, or 4' wider than
required, so the stall depth is not necessarily a concern. However, the stall width is narrower
Planning Report — Cluck -fil -A (Eagan Promenade 4t1' Addn,)
March 25, 2014
Page 14
than previously allowed on similar developments. All angled parking stalls should meet City
Code width requirements.
Pedestrian access and circulation will be provided through the construction,of a 5' wide private
sidewalk from the existing trail along Yankee Doodle Road to the building, as shown on the Site
Plan,
Easements/ Permits/ Right -of -Way — The Dakota County Plat Commission reviewed this
development and does not require any additional fight-of-way along Yankee Doodle Road
(CSAH 28). No additional need for right -of -way is anticipated for Demnark Avenue.
The developer should provide a 20' drainage and utility easement centered over all public water
main being relocated.
Financial Obli ag tioiz — At this time, there are no pending assessments on the parcel proposed for
platting. Based upon a study by City staff, all trunk and lateral utility financial obligations have
been previously collected for this property.
Parks and Recreation — Park and trail dedication were provided with the initial development of
the TCF site. At that time, park dedication was based on net land area. Currently park
dedication is based on building size, and with a subdivision that intensifies development with a
new building, the additional building area would be subject park dedication at this time. At
current rates, the park dedication amount is $869 per 1,000 s.f, of building area.
SUMMARY /CONCLUSION
Chick -fil -A is proposing a Planned Development Amendment to allow the subdivision and
addition of a building and a restaurant use with drive - through service, and a Preliminary
Subdivision to create two lots, within the Eagan Promenade Planned Development upon the
existing TCF Bank parcel.
The site is guided SA /Special Area/Retail Commercial and is located within the Central
Commons Special Area, The Central Commons Special Area Plan generally encourages infill
and intensification through infill and redevelopment where appropriate. Factors to be considered
are whether and how well the proposal adheres to the community's vision and policies in this
regard.
The proposed subdivision is odd and fails to meet some of the City Code standards for
subdivision of land. In particular, the proposed new development cannot be fully accommodated
within the lot boundary, and the proposed lot has no public street frontage. The configuration of
the proposed subdivision appears to be driven by the Applicant's desire to locate on this site, and
the Owner's desire to retain as much land under fee ownership as possible. Shared parking,
access, signage and other functions of the redevelopment are proposed to be accommodated
through private easements.
Planning Report — Chick -Fil -A (Eagan Promenade 4`1' Addn.)
March 25, 2014
Paize 15
The proposed new development presents a policy question in regard to introducing another drive -
through service within the Promenade. Furthermore, in this location, the added traffic is
anticipated to exacerbate already difficult movements at the Denmark Avenue and Promenade
Place intersection. The plans for the Chick -fil -A include a number of deviations to City Code
standards including parking, setbacks, signage and trash storage. The proposed building
architecture and materials appear to meet City Code standards; colors should be compatible with
the primary materials used elsewhere within the Eagan Promenade Planned Development. The
proposed landscaping and site lighting appear acceptable. Park dedication will be due at the time
of building permit for the newly added building area.
ACTIONS TO BE CONSIDERED
To recommend approval of a Planned Development Amendment to allow the subdivision and
addition of a building and a restaurant use with drive - through service within the Eagan
Promenade Planned Development, upon proposed Lot 2, Block 1, Eagan Promenade 4th
Addition.
If approved, the following conditions should apply:
A Planned Development Amendment Agreement shall be executed and recorded at the
time of Final Subdivision. The following exhibits are required for the Agreement:
a. Site Plan
b. Landscape Plan
c. Building Elevations
d. Signage Plan
e. Site Lighting Plan
2. The trash enclosure shall be located on the Chick -fil -A lot (proposed Lot 1).
3. The outdoor dining patio shall provide outdoor seating of not more than 16 seats as
shown on the Site Plan.
4. The operation of the outdoor dining area shall be subject to compliance with the standards
in the City Code,
5. A detail of the patio railing shall be provided for the Planned Development Amendment
Agreement.
6. The flagpole shall not be used to display any business signs or logos.
7. All angled parking stalls shall meet City Code dimension requirements.
8. All landscaped areas shall be served with automatic irrigation.
Planning Report— Chick -fil -A (Eagan Promenade 4"' Addn.)
March 25, 2014
Page 16
9. The parking lot light fixtures shall match the existing parking lot lighting. Lighting in the
trash storage area and the flood light mounted on the building shall be shielded and
downcast with the source of light not visible.
10. The service door to the storage area of the trash enclosure shall be painted to snatch the
bricic exterior of the enclosure.
11. Screening of mechanical equipment shall be provided in accordance with City Code
requirements.
12. The monument sign shall be revised to meet City Code standards.
13. Detail and dimensions of the menu boards shall be provided for the PD Amendment
Agreement.
To recommend approval of aPreliminary Subdivision to create two lots upon 2.63 acres
located at 3380 Denmark Avenue, legally described as Lot 1, Block 2, Eagan Promenade.
If approved, the following conditions should apply:
Standard Conditions
1. The developer shall comply with these standards conditions of plat approval as adopted
by Council on February 2, 1993: B1, B2, C1, C2, C4, D1, El, and G1
2. The property shall be platted.
3. All erosion/ sediment control plans submitted for development and grading permits shall
be prepared by a designer who has received current Minnesota Department of
Transportation (MNDOT) training, or approved equal training as determined by the City
Engineer in designing stormwater pollution prevention plans. Also, all personnel
responsible for the installation of erosion/ sediment control devices, and the
establishment of vegetation for the development, shall have received Erosion/Sediment
Control Inspector /Installer certification through the University of Minnesota, or approved
equal training as determined by the City Engineer.
4. The developer shall provide private maintenance agreements, in a form acceptable to the
City Attorney, with Lots 1 and 2, Block 2, Eagan Promenade, for the installation and
maintenance of the utility service and restoration of the parking lot, at time of final
subdivision approval.
5. The developer shall relocate the existing water main along the east and north property
lines of Lot 1, Block 2, Eagan Promenade (TCF parcel).
Planning Report— Chick -H -A (Eagan Promenade 4"' Addn,)
March 25, 2014
Page 17
6. The developer shall provide a 20' drainage and utility easement centered over all public
water main being relocated,
7. The developer shall maintain public maintain water service to all surrounding properties
during the relocation
8, This developer shall provide hydrant spacing and locations in accordance with City Fire
Department and Public Works standards.
9. The developer shall provide private maintenance agreements and cross - easements for
ingress /egress and shared parking,-in a form acceptable to the City Attorney, at time of
final subdivision approval.
10. The developer shall construct all modifications necessary to medians, curbs, and parking
lots to allow unobstructed access to the site and surrounding properties for semi- trucks
and public safety vehicles as determined by the City Engineer,
11. All angled parking stalls shall meet City Code dimension requirements.
STANDARD CONDITIONS OF PLAT APPROVAL
A. FinancialObliaations
This development shall accept its additional financial obligations as
defined in the staff's report in accordance with the final plat dimensions
and the rates in effect at the time of final plat approval.
B. Easements and Rights-of-Way
This development shall dedicate 10 -foot drainage and utility easements
centered overall lot lines and, 10 -foot drainage and utility easements
adjacent to all public rights -of way where necessary to accommodate
existing or proposed utilities for drainage ways within the plat. The
development shall dedicate easements of sufficient width and location as
determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage, ponding, and utility easements in addition to
public street rights- of-way as required by the alignment, depth, and
storage capacity of all required public utilities and streets located beyond
the boundaries of this plat as necessary to service or accommodate this
development,
3. This development shall dedicate all public right-of-way and temporary
slope easements for ultimate development of adjacent roadways as
required by the appropriate jurisdictional agency,
4. This development shall dedicate adequate drainage and ponding
easements, in accordance with requirements set forth in the latest version
of the City's Stormwater Management Plan,
C. Plans and Specifications
1. All public and private streets, drainage systems, and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines, and policies prior to application for
final plat approval.
2. A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval,
3. This development shall ensure that all dead -end public streets shall have a
permanent cul -de -sac, or temporary cul -de -sac to be removed upon further
extension (on stub streets), constructed in accordance with City
engineering standards. This development shall dedicate, provide, or
financially guarantee the acquisition costs of street easements or public
street rights -of -way as required by the alignment of the cul -de -sacs located
within or beyond the boundaries of this plat as necessary to service or
accommodate this development.
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public Improvements
If any improvements are to be installed under a City contract, the
appropriate public improvement project and associated contract must be
awarded by Council action prior to final plat approval.
E, Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedications
This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks Commission and as awarded by the
action of the City Council,
G. Tree Preservation and Mitigation
1. This development shall be responsible for preparing a tree preservation
plan and mitigating for any removal in excess of the allowable limits,
Mitigation shall be in the form of replacement trees, cash equivalent, or a
combination thereof in accordance with the recommendation of the
Advisory Parks Commission and as awarded by the action of the City
Council.
H. Stoxmwater Management and Water Quality Protection
1. This development shall manage stormwater and protect water quality by
meeting requirements for design standards, minimizing impervious surface
area and maximizing infiltration and retention, and providing acceptable
complementary stormwater treatments, stormwater treatment ponds,
regional ponds, and maintenance of private stormwater facilities in
accordance with the current City post construction regulations and as
recommended by the Advisory Parks Commission and awarded by
Council action.
I.
J.
K.
Wetlands Protection and Management
1. This development shall protect and manage wetlands by meeting
requirements for wetland delineations and assessments, sequencing and
replacement, and wetland buffers and setbacks in accordance with the
current wetland protection and management regulations and as
recommended by the Advisory Parks Commission and awarded by
Council action.
Airport Noise Attenuation
1. This development shall be responsible for meeting all appropriate noise
attenuation conditions if the property is located within the Metropolitan
Council Noise Exposure and /or Buffer Zone.
Other
1. All subdivision, zoning, and other ordinances affecting this development
shall be adhered to, unless specifically granted a Variance by Council
action.
Advisory Planning Commission
Approved: _August 25,1987
City Council
September 15, 1987
Revised:_ July 10, 1990
Revised:_ February 2, 1993
Revised:_ July 7, 2009
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RADIUS WALL SCONCE
Fixture S12edfications
FEATURES
• Durable cast aluminum housing
• Available in various lighting distributions for
maximum versatility
• Integrated design eliminates high angle brightness
• Luminaire finished in weatherproof powder -coat paint
ORDERING INFORMATION
SAMPLE CATALOG NUMBER
RWSC XXXXXX XX
Series Wattage /Source Distribution
RWSC Radius Wall Sconce
70PMH
70 watt pulse start metal halide
100PMH
100 watt pulse start metal halide
1 SOPMH
150 watt pulse start metal halide
70HPS
70 watt high pressure sodium
100HP5
100 watt high pressure sodium
1 SOHPS
150 watt high pressure sodium
260F
26 watt quad tube Fluorescent
32TRF
32 watt triple tube Fluorescent
42TRF
92 watt triple tube Fluorescent
2260F
2x26 watt quad tube Fluorescent
232TRF
2x32 watt triple tube Fluorescent
242TRF
2x42 watt triple tube Fluorescent
SOLED
50 watt LED'
OJ
The RWSC Series radius wall sconce offers maximum
versatility with multiple light sources and finishes. The
available combination of uplight /downlight washes
the building facade while the radial soft form housing
will complement similar architectural design elements.
4�
CH - (V
DIMENSIONS
• Completely sealed, flat tempered glass
lenses suitable for use in wet location
• Ships complete with lamp
• Downlight only, full cut -off
Dark Sky compliant
3(X )OUC
I
Finish Voltage
I -- --
A
' ..
7.25" 18.0" 9.0"
UD Up /Downlight 120 120volt
WD Downlight only (wide distribution)- standard 277 277 volt
FT Downlight only (Forward throw) MT Multi -Tal
DB Dark Bronze
BK Black
WH White
PS Platinum Silver
1 —sult factory for other lamp wattage and sources
2 Other finishes available. Consult factory.
3 Available with WD dlstrlbudon only.
4 Not for use with LED source.
OSL Quartz re- strike with lamp
F Single fusing
FIX Double fusing
EM124 1 MRII /MR16 two pin socket for 12v power
(by others) 35w max. 35w MR] 1 lamp
included.
2EM124 2 MRII /MR7 6 two pin sockets for 12v
power(by others) 35w max. 35w MR11
lamp included.
EM Remote emergency ballast (Fluorescent only)
$A' L /THOVIA L /GHT /NGm
FEATURES & SPECIFICATIONS
INTENDED USE
For entrances, stairwells, corridors and other pedestrian areas.
CONSTRUCTION
Rear housing is rugged, corrosion - resistant, die -cast aluminum. Front cover is
one -piece UV- resistant injection molded polycarbonate, internally painted. Cap-
tive external hardware is specially treated for corrosion resistance and includes
slotted hex -head and tamperproof fasteners.
FINISH
Dark bronze (DDB) corrosion - resistant polyester powder.
OPTICAL SYSTEM
One -piece die - formed reflector is diffused aluminum. Refractor is clear UV stabi-
lized polycarbonate. Front cover is sealed and gasketed to inhibitthe entrance of
outside contaminants.
ELECTRICAL SYSTEM
Ballast: Metal halide: high reactance, high power factor. HPS:35S, 50S, 70S, 120V
are reactor, normal power factor. 1005 120V is reactor, high power factor. High
reactance, high power factor (XHP) optional for 50S, 70S and 100S, 120V. 208, 240,
277,347 and TB are standard XHP. Ballasts are 100 %factorytested. UL listed 660W,
600V and 4kV pulse rated.
All components are heat- sinked directly to the cast housing for maximum heat
dissipation.
Socket: Porcelain, horizontally oriented medium -base socket with copper alloy,
nickel - plated screw shell and center contact.
INSTALLATION
Mount to any vertical surface or to a 4" round square outlet box. Back access
through gasketed slot. Top wiring access through 1/2" threaded conduit entry.
Through - wiring requires use of a conduit tee. Photocells are field - installable.
LISTING
UL listed for wet locations. IP65 rated. UL Listed to US and Canadian safety stan-
dards (see Options). NOM Certified (see Options).
Note: Specifications subjectto change without notice.
Catalog Number
Notes Type
OK
Specifications
Height: 10" (25.4cm)
Width: 11 -1/2" (29.2cm)
Depth: 8- 15/16" (22.7cm)
*Weight: 10 lbs. (4.53kg)
Mini Wall -Packs
METAL HALIDE
50 -100W
HIGH PRESSURE SODIUM
35 -100W
*Weight as configured example below
ORDERING INFORMATION For shortest lead times, configure product using standard options (shown in bold).
Example: TWA 50M 120 LPI
TWA
Voltage
(blank) Dark
LPI Lamp
bronze
Series Wattage
DNA Natural
Ballast
aluminum
Options
TWA Metal halide
120
(blank) Magnetic
Shipped installed in fixture
50M
2082
CWI Constant watt-
SF
Single fuse (120, 277,
70M
2402
age isolated
corrosion -
347V)
loom
277
XHP High reac-
OF
Double fuse (208, 240V)
High pressure sodium
347
tance (lag),
high power
EC
Emergency circuits
35S'
TB3
factor'
ORS
Quartz restrike systems
50S
2305OHZ"
CSA
Listed and labeled
70S
to comply with
Canadian Standards
logs
NOM
NOM Certified'
PE
Photocell'
Shipped separatelys
NOTES:
WG
Wire guard
1 120V only.
2 Must specify CWI in Canada.
3 Optional multi -tap ballast (120, 208, 240,
277V). In Canada
(120,277, 347V) ships as 120/347.
4 Consult factory for available wattages.
5 Optional for 120V HPS only (n /a 35S).
6 Maximum allowable wattage lamp included.
7 Not available with T6.
8 May be ordered as an accessory as TWAWG U.
9 Finish applied to housing only.
10 Must be specified.
Finish
Lamp10
(blank) Dark
LPI Lamp
bronze
included
DNA Natural
ULP Less lamp
aluminum
DBL 'Black
DMB Medium
bronze
DWH White
DSS Sandstone
CR Enhanced
corrosion -
resistances
CRT Non -stick
protective
coatings
Outdoor Sheet #: TWA -M -S 0 BM -600
.-
FEATURES & SPECIFICATIONS
INTENDED USE— For recreation areas, parking lots, building facades, car lots.
CONSTRUCTION — NEMA heavy -duty construction. Contoured, low- profile die-cast aluminum housing and front bezel.
front bezel is hinged for easy removal viaposition -0dented hinge -cam design.Sealed by a one piece bonded high- temperature
silicone gasket.
Lens: Impact - resistant, thermal -and shock - reslstant clear tempered glass.
Finish: Standard finish Is dark bronze (DDB) corrosion resistant polyester powder. With additional architectural colors,
OPTICS — Anodized aluminum reflector provides highly efficient rectangular beam pattern. Optic chamber sealed to
Inhibit entrance of outside contaminants.
ELECTRICAL— Ballast: High pressure sodium:15OW Is high reactance, high powerfactor. Constant wattage autotrans-
former for 200 -400W. Metal halide: 150W Is high reactance, high power factor and is standard with pulse -start ignitor
technology. "SCWA" not required. Constant wattage autotransformer for 175 -400W. Super CWA (pulse start ballast),
88% efficient and EISA legislation compliant, is required for metal halide 151 -40OW (SCWA option) for US shipments
only. CSA, NOM or INTL required for probe start shipments outside of the US. Pulse -start ballast (SCWA) required for
200W, 320W, or 350W. Ballast Is 100 % factory- tested.
Socket: Porcelain, horizontally- oriented, mogul -base socket with copper alloy, nickelplated screw shell and center
contact. UL listed 15004, 600V, 4KV pulse rated.
INSTALLATION — Corrosion - resistant, heavy -duty, painted steel mounting yoke standard; die -cast Integral tenon
slipfitter optional. All external slotted hex -head screws specially coated for corrosion - resistance.
LISTINGS— Listed and labeled to UL standards. Listed and labeled to CSA standards (see Options). NOM Certified (see
Options). UL listed for 25 °C ambient; 40°C for 250M and below or 1505 and below. UL listed for wet location. IP65 rated.
Note: Specifications subject to change without notice.
Catalog
Number OC
X1101 i
Type
Floodlighting
METAL HALIDE: 15OW-40OW
I PRESSURESODIUM:150W -4004
Specifications > F
Height: 10 -1/2 (26.7)
Width: 17 -5/8 (44.8) 12 -3/4
Depth: 12 -3/4 (32.4) (32.4)
*Weight: 27 lbs (13.2 kg) c
EPA:1.3ft.' 1-5/8 10 -3/4
.8)
*Weight as configured lnexamplebelow. 7
(27.3)
All dimensions are Inches (centimeters) unless otherwise specified.
k For shortest lead times, configure product using standard options (shown in bold). Example: TFR 40OM TA TB SCWA LPI
TFR
installed in fixture
CF
Charcoal filter
Shipped
separately11
(blank) Dark bronze
SF
Series
Wattage
Listed and labeled to comply
Distribution
Vol e—
Ballast
Mounting
DF
TFR
Metal halide
Ceramic
TA (7 X 6)6
120
(blank) Magnetic ballast
Shipped installed
Shipped separately101
Emergency circuit ,s
150M
metal halide
RB (6 X 6)
2087
CWI Constant wattage isolated
(blank) Yoke
EY Extended yokel'
Quartz restrike system ,s
175 M1,2
150MHC
RC (5 X 5)
240'
PUS.- Start
O
IS Integral slipfitter
FRWB Radius wall brackets'
NEMA twist -lock hotoelec-
p
200M8
HH�
FV
277
• ° °•gh "
(2 -3/8" OD tenon)
FSAB Steel angle bracket"
tricreceptacle rs
250M4
pressure
sodium'
PE1
347
SCWA ballast SCWA pulse start
resistance
FSPB Steel square pole brackePa
320M'
1505
480'
Note: For shipments to U.S, territories,
2 fitter
FTS Tenon slipfitter ( -3/8" to 2 -7/8" OD
2'16-3 SEO cord prewiretl
35OM1,1
2505
PE3
TDB
SCWA must be specified to comply with
Non -stick protective
tenon)1z
2'14-3 SEO cord prewiretl
400M4
4005
PE4
23050HZI
EISA.
coating19
FWPB Wood mounting brackets'
Shipped
installed in fixture
CF
Charcoal filter
Shipped
separately11
(blank) Dark bronze
SF
Single fuse (120, 277, 347V)14
CSA
Listed and labeled to comply
WG
Wire guarclu,"
DNA
Natural aluminum
DF
Double fuse (208, 240,48OV)14
19 Black finish only.
with CSA standards
VG
Vandal guard 11,17
DEL
Black
EC
Emergency circuit ,s
NOM
NOM Certified'
UV
Uppervisor n"
DMB
Medium bronze
QRS
Quartz restrike system ,s
INTL
Available for robe start
p
DWH
White
PER
NEMA twist -lock hotoelec-
p
shipping outside the U.S.
FV
Full visor 1117
CR
Enhanced corrosion
tricreceptacle rs
REGCI
California Title 20 effective
PE1
NEMA twist -lock photocontrol 120, 208, 24OV
p ( )
resistance
1/1/02010
C62
2'16-3 SEO cord prewiretl
PE3
NEMA twist -lock photocontrol (347V)
CRT
Non -stick protective
C42
2'14-3 SEO cord prewiretl
PE4
NEMA twist -lock photocontrol (48OV)
coating19
C22
2'12-3 SEO cord prewiretl
PE7
NEMA twist -lock photocontrol (277V)
SC
Shorting cap for PER option
Notes
7 Must specify CWl for use InCanada.
15 Maximum allowable wattage lamp included.
1 175M SCWA not available with 480V.
8 Optional multi -tap ballast (120, 208, 240, 277V).
16 Photocell not Included.
2 These wattages do not comply with California Title 20 regulations.
In Canada 120,277,347V; ships as120/347,
17 Prefix with TFR when ordered as an accessory. Field modification
3 Must order SCWA.
9 Consult factory for available wattages.
required unless ordered with fixture.
4 These wattages require the REGC1 option to be chosen for shipments
10 May be ordered as an accessory.
18 See www. lithonia. com/ archcolorsforadditionalcoloroptions.
into California for Title20c ompllance .250MREGC1Innotavailable
11 Must specify finish when ordered as an accessory.
19 Black finish only.
in 347 or 48OV.
12 Yoke mounting only.
20 Must specify. L/LP not available with MHC.
5 Not available with SCWA.
13 Requires IS or FTS slipfitter.
6 Not available with 150S.
14 Must specify voltage. Not available with TB.
LPI Lamp included
L /LP Lesslamp
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AGENDA
CITY OF EAGAN
REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY
EAGAN MUNICIPAL CENTER
APRIL 16, 2014
A. CALL TO ORDER
B. ADOPT AGENDA
C. CONSENT AGENDA
1. APPROVE EDA Minutes
2. APPROVE Amendment of Purchase Agreement to Extend Closing Date for
Sale of EDA Property to Jensens
D. OLD BUSINESS
E. NEW BUSINESS
F. OTHER BUSINESS
G. ADJOURN
Agenda Information Memo
April 16, 2014 Eagan Economic Development Authority Meeting
NOTICE OF CONCURRENT ACTIONS
The Council acting as the Board of Commissioners of the Economic Development Authority
( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions
as a Council.
A. CALL TO ORDER
ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run
concurrent with the City Council meeting.
B. ADOPT AGENDA
ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified.
C. CONSENT AGENDA
ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified.
1. APPROVAL OF MINUTES
EDAC -1 Minutes of the March 18, 2014 EDA meeting.
2. APPROVE Second Amendment to the Sale and Purchase Agreement between the Eagan EDA and
Jensen and Jensen Properties, LLC — The EDA approved a Sale and Purchase Agreement dated May
30, 2013 with Jensen and Jensen Properties, LLC for the sale of the remainder of the former Cedar
Grove Credit Union property for incorporation into the Jensens Supper Club property for expansion
of parking and site modifications.
Through the First Amendment to the Sale and Purchase Agreement, the closing date was extended
to September 3, 2013. Jensens determined that they wanted to complete the development
application and approval process for the project prior to closing. The project was approved on
March 3, 2014 and the parties are working on final documentation at this time. Attorneys for the
EDA and Jensens determined that the formal agreement related to closing should be further
amended to accommodate the revised timeline. The proposed Second Amendment would extend
the closing date to April 30, 2014. Action on this item would also authorize the EDA officers to
execute the agreement.
EDAC -2 Second Amendment to Sale and Purchase Agreement with Jensen and Jensen Properties
Agenda Information Memo
April 16, 2014 Eagan Economic Development Authority Meeting
NOTICE OF CONCURRENT ACTIONS
The Council acting as the Board of Commissioners of the Economic Development Authority
( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions
as a Council.
A. CALL TO ORDER
ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run
concurrent with the City Council meeting.
s[ L�iL>?l
ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified.
C. CONSENT AGENDA
ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified.
1. APPROVAL OF MINUTES
EDAC -1 Minutes of the March 18, 2014 EDA meeting.
2. APPROVE Second Amendment to the Sale and Purchase Agreement between the Eagan EDA and
Jensen and Jensen Properties, LLC —The EDA approved a Sale and Purchase Agreement dated May
30, 2013 with Jensen and Jensen Properties, LLC for the sale of the remainder of the former Cedar
Grove Credit Union property for incorporation into the Jensens Supper Club property for expansion
of parking and site modifications.
Through the First Amendment to the Sale and Purchase Agreement, the closing date was extended
to September 3, 2013. Jensens determined that they wanted to complete the development
application and approval process for the project prior to closing. The project was approved on
March 3, 2014 and the parties are working on final documentation at this time. Attorneys for the
EDA and Jensens determined that the formal agreement related to closing should be further
amended to accommodate the revised timeline. The proposed Second Amendment would extend
the closing date to April 30, 2014. Action on this item would also authorize the EDA officers to
execute the agreement.
EDAC -2 Second Amendment to Sale and Purchase Agreement with Jensen and Jensen Properties
Agenda Information Memo
April 16, 2014 Eagan Economic Development Authority Meeting
F. OTHER BUSINESS
There are no other items at this time.
G. ADJOURNMENT
ACTION TO BE CONSIDERED: To adjourn the EDA Meeting.
MINUTES OF A MEETING OF THE
EAGAN ECONOMIC DEVELOPMENT AUTHORITY
Eagan, Minnesota
March 18, 2014
A meeting of the Eagan Economic Development Authority was held on Tuesday, March 18, 2014 at the
Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields,
Commissioner Hansen, and Commissioner Tilley. Also present were Executive Director Osberg,
Community Development Director Hohenstein and City Attorney Dougherty.
CALL TO ORDER
President Maguire called the Economic Development Authority meeting to order.
ADOPT AGENDA
Commissioner Fields moved, Commissioner Hansen seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
CONSENT AGENDA
Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the Consent Agenda
as presented. Aye: 5 Nay: 0
1. It was recommended to approve the minutes of February 18, 2014 - EDA meeting.
2. It was recommended to approve additional services agreement with Mohagen Hansen to modify the
Cedar Grove Architectural Model.
There was no Old Business.
There was no New Business.
There was no Other Business.
OLD BUSINESS
NEW BUSINESS
OTHER BUSINESS
ADJOURNMENT
Commissioner Bakken moved, Commissioner Tilley seconded a motion to adjourn the meeting. Aye: 5
Nay: 0
Date
David M. Osberg, Executive Director
SECOND AMENDMENT TO SALE AND PURCHASE AGREEMENT
THIS SECOND AMENDMENT TO SALE AND PURCHASE AGREEMENT
( "Amendment ") is made as of April , 2014, by and between the Eagan Economic
Development Authority, a public body corporate and politic and a political subdivision of the
State of Minnesota (the "Seller ") and Jensen & Jensen Properties, LLC, a Minnesota limited
liability company, and its assigns (the "Buyer "). The Seller and the Buyer are referred to herein
collectively as the "Parties."
WHEREAS, the Parties entered into that certain Sale and Purchase Agreement dated
May 30, 2013, as amended by that certain First Amendment to Sale and Purchase Agreement
dated September 3, 2013 (collectively the "Agreement'); and
WHEREAS, the Parties desire to amend the Agreement to provide for an extension of the
closing date;
NOW, THEREFORE, in consideration of the foregoing and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as
follows:
1. Paragraph 7(a) is hereby amended to read as follows:
Closing Date. The closing of the purchase and sale contemplated by this
Agreement (the "Closing ") shall occur on or before April 30, 2014 (the
"Closing Date "). The Closing shall take place at 10:00 a.m. local time at
the office of Title Company, or such other location as determined by the
Buyer.
2. Except as modified above, all other terms of the Agreement remain in full
force and effect.
Seller and Buyer have executed this Amendment as of the date set forth above.
[Signature page follows]
BUYER:
Jensen & Jensen Properties, LLC, a Minnesota limited
liability company
go
Doron Jensen
Its: President
SELLER:
Eagan Economic Development Authority
By: _
Mike Maguire
Its: President
By:
David M. Osberg
Its: Executive Director