03/02/1993 - City Council Regularm.
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AGENDA
REGULAR MEETING
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
MUNICIPAL CENTER BUILDING
MARCH 2, 1993
6:30 P.M.
I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE (BLUE)
P' II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE)
III. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE)
IV. 6:55 - CONSENT AGENDA (PINK)
f, ,-11-- A. PERSONNEL ITEMS
1 . B. AUTHORIZE Prepayment Without Interest of Special Assessments on City Owned Property
nop, /S C. LICENSE, Tree Contractor, The Tree Stump Co, 13677 Dan Patch Drive, Savage MN
P. (, D. LICENSE, Massage Therapist, Barbara Ward, Wastle Chiropractic & Wellness Center, 1340
Duckwood Drive
/7 E. RECOMMENDATION, Airport Relations Commission, Request MAC Study of Alternative
I Departure Profiles
44 F. EXTENSION, Final Plat Recording, Oak Cliff Seventh Addition
...2(41,G. EXTENSION, Final Plat Recording, Eagan Elementary School No. 17
F....24H. CONTRACT 93-02, Approve Plans/Authorize Advertisement for Bids (Cedar Grove - Street
Reconstruction
21 I. PROJECT 607, Approve Amendment to City/County Agreement (Diffley Road -
Reconstruction)
0. 3()J. PROJECT 607, Approve Agreement (Diffley Road - Pedestrian Underpass)
1 31 K. RECEIVE Bids/Award Contract, City Facilities Refuse & Recycling Collection
40 L. LICENSES, Plumbers
V. 7:00 - PUBLIC HEARINGS (SALMON)
P t 44 : VACATE Four Side Lot Drainage and Utility Easements, Lots 5 & 6, Block 1, and Lots 4
and 5, Block 3, St. Francis Woods 4th Addition
L(C.( B. PROJECT 624, Dodd Road & 494 - Signalization & Intersection Capacity Improvements)
VI. OLD BUSINESS (ORCHID)
/p.g 9 A. APPOINTMENTS, Advisory Parks, Recreation & Natural Resources Commission
qB. 1993-1997 Five-Year Capital Improvement Program
. , t C. RESOLUTION, Dakota County Economic Development Partnership, 1993 Membership
01. AMENDMENT, City Code Chapter 11 Regarding Off-Site Advertising (Billboard Signs)
` VII. NEW BUSINESS (TAN)
p !P"l A. REZONING, Pondview Townhomes/Good Value Homes, Inc. , of Approximately 11.3 A
t (Agricultural) Acres to an R-3 (Townhouse) District and a PRELIMINARY PLAT Consisting
of 27 Units Located Along the North Side of Englert Road, West of Pilot Knob Roadk in
priqO the SE 1/4 of Sec 16
B SHORELAND ORDINANCE, City of Eagan, Ordinance Amendment to Chapter 11 of the City Code
Pertaining to Shoreland Zoning Regulations
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VIII. ADDITIONAL ITEMS (GOLD)
IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE (GREY)
X. ADMINISTRATIVE AGENDA (GREEN)
XI. VISITORS TO BE HEARD (for those persons not on agenda)
XII. ADJOURNMENT
The City of Eagan is committed to the policy that all persons have equal access to its
programs, services, activities, facilities and employment without regard to race, color,
creed, religion, national origin, sex, disability, age, marital status or status with regard
to public assistance. Auxiliary aids for persons with disabilities will be provided upon
advance notice of at least 96 hours. If a notice of less than 96 hours is received, the City
of Eagan will attempt to provide such aid.
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 26, 1993
SUBJECT: AGENDA INFORMATION FOR THE MARCH 2, 1993 CITY COUNCIL
MEETING
POPT AVENDAIAPPROVE worms
After approval is given to the March 2, 1993 City Council agenda, regular meeting minutes
for the February 16, 1993 City Council meeting, and special meeting minutes for the
February 9, 1993 meeting, the following items are in order for consideration. (Note: A
copy of the special meeting minutes will be included with the Additional Information packet
on Monday.)
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Agenda Information Memo
March 2, 1993 City Council Meeting
There are twelve (12) items on the agenda referred to as consent items requiring one (1)
motion by the City Council. If the City Council wishes to discuss any of the items in further
detail, those items should be removed from the Consent Agenda and placed under
Additional Items unless the discussion required is brief.
PERSONNEL ITEMS
A. PERSONNEL ITEMS
Item 1. Community Development Director Hiring Process--The City Council Personnel
Committee met at 8:00 a.m. on Thursday, February 25, 1993, in order to review a draft
position description and hiring schedule for the position of Community Development
Director. At that meeting, several modifications were made to the position description for
Community Development Director. This item will also have been discussed at the special
City Council meeting which is scheduled for March 2, 1993 prior to the regular City Council
meeting. For the Council's information, a copy of the draft job description for Community
Development Director as recommended by the Personnel Committee, a copy of the
proposed advertisement schedule for the position and a tentative timeline for the hiring
procedure are enclosed on pages 3 through . The hiring timeline is tentative
depending upon dates of publications in which ads will be placed.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the job description and
hiring procedure as presented for the position of Community Development Director.
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CITY OF EAGAN
POSITION DESCRIPTION
POSITION TITLE: Community Development Director
DEPARTMENT: Community Development
REPORTS TO: City Administrator
POSITION SUMMARY: To plan, direct and provide leadership for the
community development, economic development,
planning and zoning, general government
building and protective inspection programs/
divisions in the City of Eagan in a manner.
that will facilitate and insure the safety and
health of the community and provide for an
effective and sound development procedure/
policy consistent with council policies and
established codes and regulations.
ESSENTIAL POSITION FUNCTIONS:
1. Plans, directs and coordinates short and long range planning
for all divisions of the Community Development Department
(planning and zoning, protective inspections, economic
development, and general government buildings) by directing
and coordinating work of department staff and consultants.
2. Plans, directs and coordinates the administration of planning
and zoning ordinances, policies and procedures for the City.
3. Plans, directs , and coordinates the administration of
protective inspection functions for the City.
4. Plans, directs and coordinates the administration of economic
development functions for the City.
5. Plans, directs and''coordinates the administration of general
government buildings functions for the City.
6. Plans, directs and coordinates the administration of special
development studies and projects, such as housing for the
aged, redevelopment projects, HRA functions, alternate
transportation studies, etc.
7. Prepares annual departmental budget request and monitors
expenditures.
8. Conducts research and develops agenda items and proposed
ordinance revisions for presentation and consideration.
3
9. Works with consultants and other outside individuals/groups
involved in studies affecting the physical development of the
City and coordinates special projects and studies.
10. Supervises directly reporting employees by assigning tasks,
evaluating performance, providing training, establishing
procedures, conducting semi-annual performance appraisals,
etc.
11. Responsible for the preparation of planning/economic
development grant proposals.
12. Represents City to other government agencies regarding
planning/economic development/protective inspections issues.
13. Administers the Star Cities Program and serves as staff
liaison to the Economic Development Commission.
14. Coordinates community development/redevelopment projects with
other departments and government agencies.
15. Makes oral presentations regarding department agenda items at
City Council meetings including the use of visual aids.
OTHER POSITION FUNCTIONS:
1. Conduct neighborhood and community meetings during the
development/redevelopment process.
2. Performs other duties as apparent or assigned.
WORKING CONDITIONS:
1. Office Settings 98% Field 2%
2. The workload of this position is such that during some periods
of time activities will be hectic and stressful with numerous
and diverse tasks being performed at fast pace.
3. Field work includes visiting sites planned for development/
redevelopment.
HOURS OF WORK:
FLSA exempt position
DIRECTLY SUPERVISES: City Planner, Chief Building Official,
Assistant Chief Building Official (government building maintenance
functions only) , Community Development Department Secretary
MINIMUM QUALIFICATIONS:
1. Baccalaureate degree in public administration, urban studies
or closely related field.
2. At least five years experience in government administration,
with increasing responsibility, including two years at a
department head or extremely responsible assistant department
head level.
3. A thorough knowledge of state, federal and municipal policies,
laws and codes affecting department operations.
4. A demonstrated ability to motivate, train, direct and
supervise others.
5. Ability to develop and maintain positive and effective working
relationships with employees, elected and appointed officials,
architects, contractors, developers and the general public.
6. The ability to be a creative and innovative thinker.
7. Ability to communicate effectively orally, graphically and in
writing.
8. Ability to perform all essential position functions under the
working conditions as described.
DESIRED QUALIFICATIONS:
1. Master's degree in public administration, urban studies or
closely related field.
2. Five years experience as .a department head in a City of over
20, 000 or as an assistant department head in a City of over
35, 000 or a combination of both.
3. Experience in working with a municipal growth community.
4. Experience working with municipal redevelopment functions.
5. Working knowledge of municipal protective inspection
functions.
SUGGESTED PLACEMENT OF ADVERTISEMENTS FOR COMMUNITY DEVELOPMENT
DIRECTOR
Publication Pate
Minnesota Cities Bulletin March 8 or 15 Issue
ICMA Newsletter March Issue
"JobMart" Publication from the
American Planning Assn. March
Mpls Star/Tribune (regional editions) March 7 and March 21
St. Paul Pioneer Press/Dispatch March 14
Mn. Suburban Newspaper (includes
Eagan Chronicle and all other
company publications March 10
ThisWeek Newspapers March 14
Minnesota Women's Press March 10
Insight News (African American) March 8-10
In addition to the above advertisements, posting notices will be
sent to the regular listings of minority and employment
organizations and cities in the Metropolitan area.
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COMMUNITY DEVELOPMENT DIRECTOR
TENTATIVE HIRING SCHEDULE
March 7, 1993 Ads placed in local newspapers, national and
state publications
April 9, 1993 Application deadline
April 12-16 Applications screened
April 16 Notify applicants for first interview
April 28 Hold first interview*
May 11 Special council meeting/interview finalists
May 18 Officially approve hiring
June, 1993 Possible starting time
*Suggested interview panel would include City Administrator Hedges,
Assistant to the City Administrator Duffy and a Community Develop-
ment Director from another community. Members of the Council 's
Personnel Committee could observe.
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Agenda Information Memo
March 2, 1993 City Council Meeting
Item 2. Water Quality Technician--Although approximately 90 applications were received
for this position, over half of the applications did not meet the minimum qualifications. Of
the remaining applications, qualifications varied. All qualifications were rated and the ten
applicants with the highest point totals were invited to the Eagan Municipal Center on
Wednesday, February 24, 1993, for an "in-basket" written exercise and an interview. The
interview panel consisted of Director of Parks & Recreation Vraa, Parks Superintendent
VonDeLinde, Water Quality Coordinator Brasch and Assistant to the City Administrator
Duffy. Presently, references are being checked. It is expected that a name will be furnished
to the Council for recommendation for hire for this position either in the Additional
Information packet or at the Council meeting. If it is not possible to supply a name at those
times, approval is requested for hire of the person to be recommended.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hire of a person to be
named as Water Quality Technician.
Item 4. Administrative Assistant/Police Department--Although approximately 120
applications were received for this position, the majority of the applications did not meet
the minimum qualifications. Of the remaining applications, qualifications varied. All
qualifications were rated and the ten applicants with the highest point totals were invited
to the Eagan Municipal Center on Wednesday, March 3, 1993, for an "in-basket" written
exercise and an interview. The interview panel will consist of Chief of Police Geagan,
Administrator Lieutenant Swanson and Assistant to the City Administrator Duffy. Because
of the need to fill this position as soon as possible, the Chief of Police and City
Administrator are requesting approval of a person to be named following the interview and
in-basket procedure as the Administrative Assistant in the Police Department.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a person to be
recommended by the Chief of Police as the Administrative Assistant for the Police
Department.
Item 5. Administrative Captain/Operations Captain/Police Department--As part of the
reorganization which has been approved by the City Council for the Police Department, the
positions of Lieutenant were eliminated and positions of Captain were created. It is the
recommendation of City Administrator Hedges and Chief of Police Geagan that
Administrative Lieutenant Richard Swanson be promoted to the position of Administrative
Captain. In addition, a promotional process for the positions of Operations Captain was
conducted by Personnel Decisions Incorporated for interested City of Eagan Sergeants. The
result of that process is that Sergeant James Sewald is being recommended for the position
of Operations Captain. Sergeant Sewald tested the highest of all those involved in the
process. These appointments will be effective April 19, 1993.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the appointment of Richard
Swanson as Administrative Captain and James Sewald as Operations Captain in the Eagan
Police Department, effective April 19, 1993.
Agenda Information Memo
March 2, 1993 City Council Meeting
Item 6. Patrol Sergeants/Police Department—Because of the approved reorganization to
the Eagan Police Department, there are three Patrol Sergeants vacancies. Approximately
one year ago, the Eagan Police Department went through an extensive and expensive
promotional process with Personnel Decisions, Inc., to develop a three-year promotion list -
for the position of Sergeant. It is the recommendation of City Administrator Hedges and
Chief of Police Geagan that the next three persons on the promotional list be promoted to
Sergeant effective the following dates:
April 19, 1993: Officer Tom Schoenecker
June 1, 1993: Officer Brad Ramthun
July 1, 1993: Officer Jeff Johnson
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the promotion of Officer
Tom Schoenecker to the position of Sergeant on April 19, 1993; Officer Brad Ramthun on
June 1, 1993; and Officer Jeff Johnson on July 1, 1993.
Item 7. School Resource Officer/Police Department--The City Council has approved the
position of School Resource Officer being given Investigator status. It is the
recommendation of the Chief of Police that this status be approved effective April 19, 1993.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the change in status of the
School Resource Officer to Investigator status effective April 19, 1993.
Item 8. Police Officer--During the fall of 1992, the Eagan Police Department tested
approximately 160 candidates for the position of police officer. From this testing, five
officers have already been hired. Chief of Police Geagan is recommending that the next
person on the hiring list be hired for the open position of Police Officer. That person is
James Unger who is currently a police officer with the South St. Paul Police Department.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of James Unger
as a police officer effective April,19, 1993.
Item 9. Retirement Health Insurance--When the Police Association collective bargaining
agreement and clerical bargaining unit agreement were approved by the City Council, they
contained provisions for health insurance for retirees who were eligible for full PERA
benefits. At the time the agreements were approved, it was the Council's direction that like
provisions be made for non-collective bargaining employees in order to achieve equity.
Therefore, at this time, it would be appropriate to approve health insurance benefits for
retirees who are eligible for full PERA benefits as follows: a) benefits for sworn officers
who are not members of the Police Association would be equal to the provisions in that
current bargaining unit's contract; b) provisions for all other non-collective bargaining
regular employees at the City of Eagan would be equivalent to the provisions in the current
clerical contract.
Agenda Information Memo
March 2, 1993 City Council Meeting
ACTION TO BE CONSIDERED ON THIS ITEM: To approve retiree health insurance
benefits for persons retiring from the City who are eligible for full PERA benefits as
follows: a) benefits for sworn officers who are not members of the Police Association
would be equal to the provisions in that current bargaining unit's contract;b) provisions for
all other non-collective bargaining regular employees at the City of Eagan would be
equivalent to the provisions in the current clerical contract.
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Agenda Information Memo
March 2, 1993 City Council Meeting -
AUTHORIZE PREPAYMENT/SPECIAL ASSESSMENTS
B. Authorize Prepayment Without Interest of Special Assessments on City Owned Property-
-The Finance Department staff has completed a project removing assessments on City
owned property from the Dakota County records and the related tax system. All assessment
payments on City owned property will now be processed internally. As a follow-up,Finance
Director VanOverbeke is recommending with the concurrence of the City Administrator that
interest payments be waived allowing a more rapid amortization of utilization of City
resources.
Enclosed on pages ?— through 1.4 is a memo from Finance Director/City Clerk
VanOverbeke explaining the proposed process.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the prepayment without
interest of special assessments on City owned property.
s.
MEMO TO: CITY ADMINISTRATOR HEDGES
FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE
DATE: OCTOBER 20, 1992
SUBJECT: SPECIAL ASSESSMENTS ON CITY OWNED PROPERTY
With the rapid development of the City and related public improvement projects,
assessments on City owned property have become rather substantial both in number and in
dollar amount. It has been the policy of the City to levy assessments against City property
just as any other property owner. This policy has provided some assurance to other
benefiting properties that the system is fair and equitable. The City's special assessments
have been certified to the County, placed on the tax statements and then paid through the
property tax payment system. The payments have come from the particular City fund
benefiting from the specific improvements. Public utilities pays on its facilities, e.g. wells,
reservoirs, etc., the Park Site Acquisition and Development Fund pays on park property and •
the General Fund has paid on all other public property, e.g. fire stations, Municipal Center,
etc.
As a practical matter, paying the special assessments through the property tax system is
doing nothing but taking City money,giving it to the County and then waiting for the County
to give it back. Unfortunately, up until recently that was the only mechanism the City had
that enabled us to keep track of the assessments at all, consequently, we retained that
process. With additional utilization of our special assessment system, we now have in-house
capability to maintain proper control over the assessments without any County involvement.
We have, therefore, in 1992 removed all special assessments on City owned property from
the County's system and are maintaining the records internally.
Certain improvements such as Pilot Knob Road have started to cause financial problems
because of the number and type of City facility benefiting from the project. The Municipal
Center and the Fire Administration Building, for example, have large assessments related
to the Pilot Knob improvements and are both General Fund obligations. Because of the
difficulty in maintaining a basic'level of service in the General Fund a special debt service
levy of$100,000 was certified for the first time in 1991 for collection in 1992. This new debt
service levy is for the purpose of paying special assessments on City owned property. Prior
to any payments being made in 1992, the total General Fund obligation for special
assessments on levied projects is $138,668.18. The 1992 installment including principal and
interest is $28,465.11.
The Public Utilities Enterprise Fund has also seen dramatic increases in assessment
liabilities. The current obligation is $123,837.57,with the 1992 installment being$25,467.43.
The financial impact on operations is not as large a problem as it is in the General Fund,
however, because of the greater flexibility in setting user rates.
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SPECIAL ASSESSMENTS/CITY PROPERTY
OCTOBER 20, 1992
PAGE 2
The greatest impact,however,has been on the Park Site Acquisition and Development Fund
because of the increasing number of parks benefiting from the improvements. The current
obligation is $584,369.50 with a 1992 installment of $125,016.47. The following table
illustrates the relationship of Park Dedication Fees and special assessment payments for the
past five years:
Year Park Dedication Fees Special Assessments
1991 $189,035 $131,276.48
1990 109,667 75,350.64
1989 531,758 90,267.32
1988 414,591 29,267.84
1987 650,937 39,833.10
With the expected continuing decline in park dedication fees and continuing increase in
special assessment obligations, there will be little, if any, money available from park
dedication fees for actual park development. This fact combined with expected difficulty
in passing a park improvement referendum and competing demands for Community
Investment Fund dollars signals a difficult time ahead in financing the park development
that the community is expecting. This will be a significant problem in newer areas where
obvious park dedication fees have been paid.
Given this scenario, I am proposing the following for consideration and, if agreeable,
approval by the City Council.
1. The Public Enterprise Fund continue to be responsible for assessments on its
benefiting property. All outstanding assessments be prepaid to bring the balance to
zero and any new assessments levied in the future be prepaid when levied. This fund
has adequate cash reserves to make these payments and there is no benefit to paying
on the installment basis with the corresponding interest charges.
2. Continue to certify the debt service levy with an increase each year, payable 1992,
$100,000, payable 1993, $110,000,etc. Perhaps a fixed percentage increase should be
established.
3. Utilization of the debt service levy would be to: First, prepay all newly levied
assessments on general government and park property. Second, use the balance of
the annual debt service levy to pay the principal on general government and park
property assessments which have been previously levied.This recommendation to pay
the currently levied assessments without interest has two implications which should
be considered. First, it will allow for more rapid payment of existing assessments and
better utilization of the annual debt service levy. Second, it will affect the cash flow
SPECIAL ASSESSMENTS/CTTY PROPERTY
OCTOBER 20, 1992
PAGE 3
within the special assessment funds. In my judgement, that effect will be small and
will not cause problems. It would mean a smaller cash balance in the debt service
fund after all of the bonds are retired. It is my opinion, and this is a public policy
determination, that the community would be better served by having the Park Site
Acquisition and Development Fund pay for park development that citizens can use .
rather than to use its resources on special assessment payments. These payments will
help to generate balances that the parks may or may not be able to use when the
bonds are completely paid. I believe the City could generate more current park
development without significantly affecting future operations under my proposed
system.
Upon your review, I would appreciate City Council action so we can proceed with
implementation as appropriate. Please let me know if you would like to discuss this or if
you would like any additional information,
Finance ector/City Clerk
cc: Director of Parks and Recreation Vraa
EJV/jeh
t
Agenda Information Memo
•
March 2, 1993 City Council Meeting
TREE CONTRACTOR LICENSE/THE TREE STUMP
C. License,Tree Contractor,The Tree-Stump Co.,13677 Dan Patch Drive,Savage MN—The
City has received an application for tree maintenance contractor license from Robert C.
Hutcheson for The Tree-Stump Co. of Savage, Minnesota. A copy of the application is
enclosed without page number for the Council's information.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a tree contractor license for
The Tree-Stump Co. of Savage, Minnesota.
Agenda Information Memo
March 2, 1993 City Council Meeting
MESSAGE THERAPIST LICENSE/BARBARA WARD
D. License, Massage Therapist, Barbara Ward,Wastle Chiropractic & Wellness Center,
1340 Duckwood Drive--The City has received an application for a message therapist license
from Barbara Ward to practice at the Wastle Chiropractic & Wellness Center at 1340
Duckwood Drive in Eagan. A copy of the application is enclosed without page number for
the Council's information. Currently, the Police Department is still reviewing this
application. If the review is completed before the meeting on March 2, 1993, a
recommendation will be forwarded to the Council from the Police Department either in the
Additional Information packet or at the Council meeting itself. If the investigation is not
complete, a recommendation will be given to continue this item.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a massage therapist license
for Barbara Ward to practice at Wastle Chiropractic & Wellness Center at 1340 Duckwood
Drive in Eagan.
Agenda Information Memo
March 2, 1993 City Council Meeting
ARC RECOMMENDATION ALTERNATIVE DEPARTURE PROFILES
E. Recommendation, Airport Relations Committee, Request MAC Study of Alternative
Departure Profiles--At its meeting of February 10, 1993, the Eagan Airport Relations
Committee considered information relative to a study conducted by the Federal Aviation
Administration regarding three standard departure profiles which may be implemented at
airports around the United States. The purpose for this FAA study is to standardize the
requirements for departure procedures at all airports in the country. One of the procedures
studied is roughly comparable to that utilized at MSP today. Under that procedure, aircraft
climb to approximately 1,000 feet before reducing thrust and climbing slowly to 3,000 feet
to reduce noise impacts in neighborhoods close to the airport.
Upon its review of this information, the Committee recommended that the City of Eagan
request that the MAC do a noise contour analysis of the three departure profiles studied
by the FAA to determine which of the three best utilizes the Eagan/Mendota Heights
corridor and minimizes impact on corridor neighbors. The Committee recommended that
the City invite the Cities of Inver Grove Heights and Mendota Heights to endorse the quest
- for this study as well.
For additional information with respect to is item, please refer to the excerpts from the
FAA report which are enclosed on pages through -for your review. Also enclosed
on page is a draft copy of the Airport Relations Committee minutes relative to this
item.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the recommendation by the
Airport Relations Committee to ask that the Metropolitan Airports Commission perform
a noise modeling analysis of alternative departure procedures for use in the Eagan/Mendota
Heights corridor area as presented.
•
1.0 INTRODUCTION
The Federal Aviation Administration (FAA) is developing a proposed
advisory circular to standardize the noise abatement departure procedures for
subsonic turbojet-powered airplanes with maximum certificated takeoff weights
exceeding 75.000 pounds. This effort is a part of the larger FAA program to
minimize noise impacts on airport neighbors, involving noise performance
standards for individual aircraft. noise abatement air traffic procedures, and -
airport noise compatibility planning. The proposed-departure procedures would
provide guidance to airplane operators in selecting the most effective procedures
for specific airport environments, while standardizing those choices within a
practical number of options.
Currently. Advisory Circular 91-53. dated 17 October 1978„ recommends
the use of one standardized noise abatement procedure for departures over
airport communities which are considered to be noise sensitive. In reality, the
recommended departure'procedure represents a limit regarding the minimum
altitude at which airplane configuration changes and the maximum engine thrust
reduction which should be made. It thus defines an operating envelope within
which pilots should manage thrust and control surfaces for safety and noise abate-
ment purposes.
The proposed Advisory Circular 91-53A will replace the older Advisory Cir-
cular 91-53 and will contain two standard departure procedures - one intended
to benefit "close-in" noise-sensitive communities and one to benefit "distant"
noise-sensitive communities. Both procedures are considered to maintain the
highest degree o, air safety., and will further enhance safety through standardi-
zation of operating procedures and standardized flight crew training.
This report documents the results of computational analyses of the
proposed departure procedures. relative to the baseline procedure defined in
Advisory Circular 91-53. in terms of the noise impacts around representative air
carrier airports. The Integrated Noise Model. Version 3.9. has been used to
generate contours of Day-Night Average Sound Level (DNL) around seven airports.
The areas and the numbers of residents located within these contours provide a
direct measure of the relative effectiveness of each procedure in reducing noise
impacts. Similar comparisons were also generated. assuming the required
retirement by the year 2004 of all older, noisier Stage 2 airplanes. For these
latter comparisons, it was assumed that all airplanes operated at each airport were
Stage 3 models. •
It must be emphasized that the departure profiles described in Advisory
Circular 91-53 and in the proposed Advisory Circular 91-53A actually represent
operating limits or envelopes within which thrust and control surface. manage- _
ment should be confined. As such, the described procedures represent the "best"
noise abatement which should be achieved with these advisory procedures. Actual
procedures adopted and flown by different air carriers will probably differ from
these limiting descriptions. Nevertheless, noise analyses of the described pro-
cedures will provide a direct comparison'among the "best" noise performances
which should be achieved by the procedures. The noise performances in actual
day-to-day operation will probably be less beneficial than those represented by the
"best" procedures analyzed here.
2 `�
5.0 DISCUSSION OF RESULTS
5.1 Individual Airplane Analysis •
As described in Section 3. departure profiles were developed for 13 models
of air carrier turbojet airplanes (although only 12 were actually used for this
analysis). The profiles are plotted in Figures 1 through 12 for each airplane
model. The relative characteristics of each alternative procedure may be observed
from these profiles. The baseline profiles. in accordance with Advisory Circular
91-53, involve a rapid "clean up" of each airplane's lift and control surfaces, and
acceleration beginning at 1.000 feet above field elevation, prior to any thrust
reduction. At 3.000 feet AFE. the airplane is accelerated to normal climb speed.
and climb thrust is reapplied. For those airplanes with high-bypass-ratio engines,
the thrust changes are relatively small, and the departure profiles are relatively
continuous.
The two "close-in" profiles involve a substantial thrust reduction upon
reaching 800 feet AFE. and continued climb with takeoff flaps still deployed to
3.000 feet AFE. At that point, flaps are retracted and normal climb thrust is
applied. The airplane climbs more slowly than with the baseline procedure. and
takes longer to reach 3.000 feet AFE. The two "distant" profiles involve accel-
eration and "clean up" prior to thrust reduction. This procedure requires the
airplane to decrease its rate of climb in order to accelerate, and thus requires
even longer to reach 3,000 feet AFE.
The effect of the procedures with the Automatic Thrust Recovery System is
also apparent from the plotted profiles. The use of the ATRS enables a deeper
thrust reduction_.nd a slov'er rate of climb to 3,000 feet AFE. The deep thrust
reductions and slower rates of climb are particularly noticeable for the four-engine
airplanes. because of their higher minimum climb gradients with one engine
inoperative (1.7 percent, as compared with 1.2 percent for two-engine airplanes).
required in FAR Section 25.111(c)(3). The differences between the higher
required climb gradient without the ATRS and level flight with the ATRS for
four-engine airplanes permit greater relative thrust reductions between the two
procedures.
The relative effects of the five departure procedures in terms of noise are
illustrated in Figures 13 through 24. In these figures. the changes in Sound Expo-
sure Levels of each airplane model are plotted as a function of the distance from
the start of takeoff roll under the takeoff path. As described earlier, the values are
shown starting at a distance of 12.000 feet, which corresponds to a distance of
2.000 feet from the departure end of a typical 10,000-foot runway. The Sound
Exposure Levels are shown relative to the level for the baseline procedure at
12.000 feet for each airplane.
As expected, the Sound Exposure Levels for the baseline procedure
decrease fairly continuously with distance from the runway, since no large changes
in thrust are involved. The two "close-in" procedures provide earlier reductions
in Sound Exposure Level, consistent with their intended purpose of providing
relief to nearby communities. These earlier advantages are gradually lost, how-
ever, due to their slower rates of climb, and their sound levels exceed those for
the baseline procedure after reaching an altitude of 3.000 feet AFE. The two
"distant" procedures begin to provide noise reductions somewhat farther from the
runway. and achieve greater reductions than the baseline or "close-in" procedures.
However, once the airplanes attain an altitude of 3.000 feet ATE, the reapplica-
tions of normal climb power generate higher noise levels than the other
procedures.
These differences are especially apparent for those older, Stage 2 airplanes
with low-bypass-ratio engines, such as the Boeing 727-200 and the Douglas
DC-9-30. For the newer. Stage 3 airplanes with high-bypass-ratio engines, such as
the Boeing 737-300, 757-200, and 767-200, the baseline procedure provides the
best noise performance.
5.2 Airport Analysis
The relative benefits and drawbacks of the alternative departure procedures
for each model of airplane are blended when mixes of those models operate at
airports. , The relative locations and amounts of noise reduction achieved by the
various airplane models are superimposed. and they tend to become indistinct. By
c \
•
6.0 SUMMARY
Computational analyses were conducted of the relative merits of two
proposed noise abatement departure procedures for use at U.S. airports. Takeoff
performance profiles were developed for 13 models of modern, large. civil •
turbojet airplanes for both alternative procedures. with and without operational
Automatic Thrust Recovery Systems. and for the currently recommended noise
abatement procedure. as described in Advisory Circular 91-53. The relative noise
performances of each model airplane were then calculated. using the Integrated
Noise Model. Version 3.9.
To provide a more realistic comparison of the noise benefits of these
procedures. seven U.S. airports were selected for analysis. and contours of Day-
Night Average Sound Level were calculated for each airport. assuming each of the
five departure procedures was used exclusively. The relative areas within the DNL
contours and the populations residing within the contours were then calculated
for comparison. The comparisons are presented in Tables 2 through 6.
In general. the results of these analyses are mutually consistent and
intuitively logical. These results are presented as a basis for discussion and
possible adoption of one or more noise abatement departure procedures. The
results of the scenarios including only Stage 3 airplanes are especially pertinent.
in anticipation of the mandated phaseout of the older. Stage 2 airplanes over the
coming decade.
Page 2/EAGAN AIRPORT RELATIONS COMMITTEE
February 10, 1993
a desire to further review this item prior to any specific decisions to support or oppose any of the sites and,
upon motion by Mirick, seconded by Vanderpoel,all members voting in favor,the item was continued until
the March 9, 1993 meeting.
NOISE DEPARTURE PROFILE STUDY
Hohenstein introduced the Item and explained that the FAA had engaged in a study of three
standard noise abatement profiles to be Instituted throughout the United States. He stated that they
consisted of a standard departure profile with no thrust cutback, a noise abatement profile for areas with
neighborhoods close into the airport and a noise abatement profile for areas with neighborhoods farther
away from the runways. He asked the Committee to consider whether a study of the various profiles would
be beneficial in a corridor area to determine If the best possible departure procedure is being used at that
location.
Monson asked if such a study would relate to the new ANOMS system. Hohenstein stated that it
would not be necessary as the proposed procedures could be modeled using the integrated noise model
instead. Monson Indicated that she had been led to believe that the ANOMS system could do highly
sophisticated noise analysis and felt that it should be integrated into the test. She further expressed
uncertainty as to whether the airlines would agree to implement any recommendations that were made.
Hohenstein stated that there was no certainty that the airlines would comply but that it would be useful
information to know whether a better procedure could be implemented.
Cooper asked how the noise contours are developed. Hohenstein reviewed the Integrated noise
model software and its combination of aircraft types, altitudes and flight tracks to simulate a noise
environment on the ground and draw a contour at various gradients In that simulated environment. Cooper
stated that the City should request such an analysis. Todd stated that she agreed with Cooper and that the
City might find a better means of departure to minimize impacts outside of the corridor.
Monson asked when the ANOMS system would be operational. Mirick stated that MAC Executive
Director Jeff Hamiel had given the consultant two weeks to get the system operational or forfeit their
performance guarantee. He stated the consultant is currently Installing the software fixes and that MAC staff
has expressed confidence that this will resolve the problems to date. Monson asked if ANOMS could do
the testing being discussed. Hohenstein stated that the integrated noise model can do a year's worth of
analysis in one computer run and,therefore, it would be quicker and cheaper to do it through a model than
through ANOMS, but that ANOMS could be utilized to test the effectiveness of the various procedures.
Monson stated that the ANOMS system had been so highly touted that she wished it could provide more
tangible results. -
Upon motion by Mirick, seconded by Langin, all members voting In favor, the Committee
recommended that the City Council ask that the Metropolitan Airports Commission perform a noise modeling
analysis of the three departure procedures outlined In the FAA advisory circular for consideration for use
in the corridor area.
Following further discussion,upon motion by Mirick,seconded by Todd,all members voting in favor,
the Committee recommended staff inform Mendota Heights and Inver Grove Heights of Eagan's request for
modeling of the departure profiles and ask if they wish to support such a study.
ANOMS UPDATE
The Committee requested an ANOMS update at the next meeting.
Agenda Information Memo
March 2, 1993 City Council Meeting
EXTENSION/OAK CLIFF SEVENTH ADDITION FINAL PLAT
F. Extension, Final Plat Recording, Oak Cliff Seventh Addition--A request has been
received of Cedar Cliff Management for an extension of the Oak Cliff Seventh Addition -
final plat for recording purposes. This plat was originally approved on December.15, 1992
and required recording on or before February 15. A letter enclosed on page2 outlines
the reasons for the request. Please note that the applicant is requesting an extension to
April 1, 1993.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve an extension of the Oak
Cliff Seventh Addition to April 1, 1993 as presented.
CEDAR CLIFF MANAGEMENT
CEDAR CLIFF OFFICE CENTRE.
2121 Cliff Drive,Suite 101
Eagan,Minnesota 55122
(612)452-4448 Fax(612)452-4322
February 22, 1993
Mayor and
City Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122-1897
RE: Oak Cliff Seventh Addition
Gentlemen:
The referenced plat was approved by the City Council, City of Eagan on December 15, 1992.
The Resolution of Approval required the plat to be recorded "on or before February 15, 1993".
Difficulties and delays beyond our control relating to the necessary financing required to close the
pending sale of the property necessitates our request for extension of time to record this plat to
"on or before April 1, 1993".
Your attention to this request is appreciated.
Very Truly Yours,
ames Olson
Atto ey for Vernon R. Colon
cc: B.Mangine
_ , ♦ • L ���/�
�-J
Agenda Information Memo
March 2, 1993 City Council Meeting
EAGAN ELEMENTARY SCHOOL #17 FINAL PLAT EXTENSION
G. Extension,Final Plat Recording,Eagan Elementary School #17—The City has received
a request from Independent School District 196 for an extension of the final plat for agan
Elementary School #17 for recording purposes. Enclosed on pages - through is a
copy of correspondence outlining reasons for this request. As noted in the correspondence,
the School District has submitted the application for recording but such action has been
refused until an easement is resolved with the Williams Pipeline Company. As a
consequence, the applicant is requesting a 60 day extension of the final plat for filing. Such
extension would run through May 1, 1993.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve an extension of the final
plat for Independent School District 196/Eagan Elementary School #17 for a period of 60
days as presented.
SEVERSON,WILCOX& SHELDON, P.A.
A PROFESSIONAL ASSOCIATION
ATTORNEYS AT LAW
LARRY S.SEVERSON` HALL
JAMES F.SHELDON •••SCOTT D.JOH NSTON
KENNETH R.HALL
J. PATRICK WILCOX` 600 MIDWAY NATIONAL BANK BUILDING
MICHAEL G. DOUGHERTY 7300 WEST 147TH STREET WREN M.SOLFEST
MICHAEL E. MOLENDA•• APPLE VALLEY, MINNESOTA 55124 ANNETTE M. MARGARIT
(612) 432-3136 EDWIN R. HOLMES
DANIEL M. SHERIDAN
TELEFAX NUMBER 432-3780 SHARON K,HILLS
KEVIN S.SPRENG
• Also Licensed In Iowa
•• Also Licensed In Wisconsin
••• Also Licensed In Nebraska OF COUNSEL:
•••• Also Licensed In California JOHN E.VUKELICH
Certified Real Property Law Specialist,MSBA
February 18, 1993
John Hohenstein, Acting Community Development Director
City of Eagan
3830 Pilot Knob Road
Eagan, Minnesota 55121
Re: Independent School District No. 196/Eagan Elementary No. 17
Our File No. 1024-7996
Dear John:
As you are aware, our office represents Independent School District
No. 196, with respect to local matters. This includes working with
the City of Eagan and other communities in the development of new
schools. At the request of Cal Zwiefel, the Director of Elementary
Education, we have been asked to respond to your letter regarding the
filing of the plat for Eagan Elementary No. 17 (Glacier Elementary) .
As you are aware, the City Council approved the final plat of Eagan
Elementary No. 17 on May 20, 1992 . Thereafter and prior to the end of
May, 1992 , the final plat was delivered to the Dakota County
Surveyor's office for signature and filing. At the end of June of
1992 , the County Surveyor's Office returned the plat to Pioneer
Engineering (the surveying company used by the School District) for
corrections and labeling of• a pipeline.
The County has refused to file the plat without a document executed
by Williams Pipe Line Company establishing the confinement of their
easement to the area shown and noted on the plat. Presently, the
Williams Pipe Line easement is unconfined and covers all of the •
property owned by the McCarthys. In December of 1991, the
documentation prepared by our office to release and restrict Williams
easement was delivered to the representatives of Williams. To date
Williams has not returned the document. •
c
Since July of 1992, our offices, as well as the office of Pioneer
Engineering have attempted to obtain the requisite documents from
Williams Pipe Line Company to no avail. For such reason, the plat of
Eagan Elementary No. 17 has not been able to be recorded.
Two weeks ago the individual at Williams Pipe Line Company, whom our
office has been attempting to deal with, attended a meeting in Eagan
City Hall with the Finance Department and Jim Sheldon. At that
meeting, Jim Sheldon was able to bring to Williams Pipe Line's
attention the need for the document releasing the lands from their
easement. Since that time, that individual has spoken with Pioneer
Engineering and has promised delivery of the required document to
Pioneer's office in a matter of days. Though our optimism is guarded,
we fully expect that Williams will comply with the request so that
the plat may be appropriately filed.
While I am aware that the plat was required to be filed within 60
days of final plat approval, please take this letter as a formal
request by the School District to obtain an appropriate extension for
the filing of the plat of Eagan Elementary No. 17 . It has and
continues to be the intent of the School District to fully comply
with the City's request to record the plat, and our office will
continue to monitor the same and undertakes the responsibility for
the recording.
If you have any questions, please do not hesitate to be in contact
with me.
Cordially,
SEVERSON, WILCOX & SHELDON, P.A.
Michael G. Dougherty /
MGD/wkt
cc: Cal Zwiefea
Agenda Information Memo
March 2, 1993, City Council Meeting
APPROVE PLANS/AUTHORIZE AD FOR BIDS
(CEDAR GROVE - STREET RECONSTRUCTION)
H. Contract 93-02, Approve Plans/Authorize Ad For Bids (Cedar Grove - Street
Reconstruction)--On December 8,the City Council closed the public hearing and authorized
the preparation of plans and specifications for the reconstruction of streets within the Cedar
Grove 3rd, 4th, 5th, 6th & 9th Additions. These plans have now been completed and are
being presented to the City Council for their consideration of authorizing the advertisement
of competitive bids.
In response to Council's directive, all street widths are being designed to match the existing.
Also, in response to a survey of affected property owners for the frontage road adjacent to
Nicols Road north of Shale, the majority of the property owners wanted to retain the
frontage road rather than have it eliminated with their personal driveways being extended
out to Nicols Road. With the resolution of these two issues, all design concerns expressed
at the public hearing have been taken into consideration with these plan and specification
preparations.
With authorization to proceed with competitive bidding, it is anticipated that the bids will
be received on Friday, March 26, 1993, at 10:30 a.m. After that date, a revised pending
assessment roll will be prepared based on actual bids and the maximum assessment benefit
as determined by City appraisers. This information will then be forwarded to all property
owners informing them that the consideration of contract award will be scheduled for April
20. If the contract is awarded at that time, it is anticipated that construction will begin
around the first of May.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plans and specifications
for Contract 93-02 (Cedar Grove - Street Reconstruction) and authorize the advertisement
for a bid opening to be held at 10:30 a.m., Friday, March 26, 1993.
APPROVE AMENDMENT TO CITY/COUNTY AGREEMENT
(DIFFLEY ROAD - RECONSTRUCTION)
I. Project 607, Approve Amendment To City/County Agreement (Diffley Road -
Reconstruction)--The Dakota County Attorney's Office has prepared an Amendment to the
previously approved cooperative agreement between the City of Eagan and Dakota County
for the reconstruction of County Road 30 (Diffley Road) under City Project 607. This
Amendment addresses two items described as follows:
0-°\
Right-of-Way: This authorizes the County to acquire all drainage,ponding and utility .
easements connected with this project but beyond the scope of the County's highway
responsibilities on behalf of the City of Eagan. Although being acquired by the
County, this agreement stipulates that they will be transferred to the City of Eagan
upon completion of the project. This provides for better efficiency in the use of legal
and appraisal services where differing City and County easements are required from
the same property owner allowing it to be completed in a single process.
Pedestrian Underpass Maintenance: This delineates the maintenance responsibilities
for the structure being assumed by the County, with the internal trailway being the
responsibility of the City.
This agreement has been reviewed by the Public Works Department and City Attorney's
Office and found to be in order for favorable Council action. The bid opening is scheduled
for March 4, with County contract award consideration scheduled for March 9.
Subsequently, this agreement must be executed prior to contract award.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the amendment to the
City/County agreement (Diffley Road - Reconstruction) under City Project 607 and
authorize the Mayor and City Clerk to execute all related documents.
APPROVE AGREEMENT (DIFFLEY.ROAD - PEDESTRIAN UNDERPASS
J. Project 607, Approve Agreement (Diffley Road - Pedestrian Underpass)--As
authorized by the City Council when the Diffley Road reconstruction project was approved,
the plans provide for a basic pedestrian underpass ("culvert") connecting the north and south
trailway system near Mr. Anthony Caponi's driveway. At Mr. Caponi's request, the Council
agreed to bid an alternate larger pedestrian underpass subject to his agreement to pay any
cost differential. Th City Attorney's Office has prepared the agreement enclosed on pages
`3 through 35 and forwarded it to Mr. Caponi for his execution. As noted, it is
required that this agreement be executed by March 1 so that it can be approved and
counter-executed by Council action on March 2 which is prior to the scheduled bid letting
on March 4.
Dakota County has requested the City of Eagan to make a commitment by 8:30 a.m.,
Monday, March 8, to either proceed with or delete consideration of awarding this alternate.
Subsequently, the agreement must be executed along with all appropriate easement
documents and a certified check delivered to the City of Eagan by 8:15 a.m., Monday,
March 8. If all items are in order, the City Council should authorize a specific staff person
to request the County to proceed with the award of the contract including the alternate
pedestrian underpass as requested by Mr. Caponi. If for some reason, all items are not in
order at that time, the City should inform the County to proceed with the base contract
without the alternate.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the agreement with Mr.
Anthony Caponi under Project 607 (Diffley Road Reconstruction - Pedestrian Underpass)
and authorize the Mayor and City Clerk to execute all related documents and designate an
official City representative to determine adequate compliance with conditions of the contract
in informing Dakota County whether to include the alternate bid for contract award.
3 �
JOINT AND COOPERATIVE AGREEMENT
FOR ACCESS TO THE CAPONI ART PARK
1. Parties. This Agreement is made this day of
1993, by and between the City of Eagan, a Minnesota municipal
corporation, hereinafter called the "City", and Anthony Caponi and
Cheryl Caponi, husband and wife, hereinafter called the "Owners" . The
City maintains offices at 3830 Pilot Knob Road, Eagan, MN 55121, and
the Owners reside at 1215 County Road 30, Eagan, MN 55123 .
2. The Property. The Owners are the fee owners of approximately
sixty acres of real estate which lies in the vicinity of 1215 Diffley
Road, Eagan, Minnesota, and which is legally described on Exhibit A
which is attached hereto and made a part hereof by reference (the
"Property") . The Owners have partially developed a portion of the
Property lying north of Diffley Road with a homestead and sculpture
gardens, while the portion of the Property lying south of Diffley
Road remains undeveloped except for fences, fieldroads and street
access points off Diffley Road.
3 . Context of Agreement. Commencing in 1986, the Owners and the
City engaged in discussions and negotiations concerning the proposal
of the Owners to developthe entire Property as The Caponi Art Park,
a profile of the proposed development being depicted on Exhibit B,
which is attached hereto and made a part hereof by reference.
These discussions culminated in a Resolution adopted by the City
on November 8, 1990, entitled "Resolution To Create A Public Outdoor
Sculpture Park In The City Of Eagan, " the operative paragraphs of
said Resolution providing as follows:
"NOW THEREFORE, be it resolved by the Eagan City Council,
this 8th day of November, 1990, that the City of Egan shall
join in a formal working partnership with Mr. Caponi for the
sole purpose of creating a public sculpture garden and
studio, benefitting the citizens of today and the
generations yet to come, and
BE IT FURTHER RESOLVED that the City of Eagan shall take a
leadership role in the establishment of a public non-profit
foundation to oversee the acquisition, development, and
administration of the sculpture park in pursuit of the
vision of Mr. Anthony Caponi."
On the 16th day of December, 1992, in furtherance of the Caponi
Art Park, the Owners created a non-profit corporation under Minnesota
Statutes Chapter 317A, in furtherance of the establishment,
construction and operation of the Caponi Art Park.
The City and the Owners have continued to communicate and
cooperate in furtherance of the planning and design of a joint and
cooperative effort to realize the goals set forth in the "Resolution
To Create A Public Outdoor Sculpture park In The City Of Eagan. "
4 . Proposed Construction. The City, and the County of Dakota,
have prepared plans and specifications for a street and utility
improvement on Diffley Road (Dakota County CSAH no. 30) , the City's
project being described as City Project No. 607, which improvements
are contiguous to and bisect the Property. A part of City Project No.
607 provides for pedestrian access connecting the northerly portion
of the Property with the southerly portion of the Property by means
of a tunnel under Diffley Road (the "Pedestrian Access") . The purpose
of the Pedestrian Access is to provide the public with a walking,
hiking and biking trail connecting the north, with the south side of
Diffley Road as well as providing pedestrian and wheelchair access to
the north and south sides of Diffley Road for the utilization of the
Caponi Art Park. The original design of the tunnel under Diffley Road
as part of City Project No. 607, is hereinafter called the "Base
Pedestrian Access", the plans of which are attached hereto and made a
part hereof by reference as Exhibit C. On October 9, 1992,
representatives of the City met with the Owners and agreed upon the
design of an alternate tunnel, namely a conspan design which is 10
feet high and 16 feet wide with vertical sidewalls, hereinafter
called the "Alternate Pedestrian Access", the plans of which are
attached hereto and made a part hereof by reference as Exhibit D. The
Alternate Pedestrian Access design is to include a fence to segregate
the traffic flow within the Pedestrian Access, which fence is
contemplated to be installed as part of the construction of the
Alternate Pedestrian Access.
NOW THEREFORE, in order to insure the design, construction, and
completion of the Pedestrian Access, the parties agree as follows:
1. The parties agree that the Alternate Pedestrian Access as
described on Exhibit D, and prepared by Orr, Schelen,
Mayeron & Associates, Inc. , is an appropriate and suitable
design which will meet the needs of both the City and the
Caponi Art Park.
2 . The City agrees to provide for the inclusion as alternate
bid items, the Base Pedestrian Access and the Alternate
Pedestrian Access, within the construction documents
prepared for bidders by the County of Dakota, for City
Project No. 607. '
3 . The City agrees subject to the terms hereof to provide that
the County of Dakota include the design and construction of
the Alternate Pedestrian Access as a part of City Project
No. 607 .
4. The Owners shall be responsible for and shall pay to the
City all costs described herein which are associated with
the construction of the Alternate Pedestrian Access. The
cost for the construction of the Alternate Pedestrian Access
shall be computed to include the following:
i. ) The difference in bid prices between the Base
Pedestrian Access and the Alternate Pedestrian Access
as shown and noted on the bid submittal made by the
contractor engaged ed b the County of Dakota for the
9
g by
construction of City Project No. 607.
ii. ) All costs for the design of the Alternate Pedestrian
Access, which would not have been incurred if the base
pedestrian access had been constructed.
iii. ) The amount of any change order to City Project No.
607, which is either directly or indirectly related to
the Alternate Pedestrian Access, and which would not
have been incurred if the base pedestrian access had
been constructed.
iv. ) All administrative, engineering or other cost incurred
by the City as a result of the construction of the
Alternate Pedestrian Access in lieu of the Base
Pedestrian Access.
5:w Aw► C.ST. , ,rICN04-Y h► Aacm g, 14F3
5. Prior to = . , • . . , tt
cuter o-,the^s dee- e^
Fpu • . - - - - . . _ - - -. . - -_Ase ear�r the Owner
shall pay in cash to the City an amount to be determined as
follows:
a. ) 50% of the difference between the bid prices of the
Alternate Pedestrian Access and the Base Pedestrian
Access as determined by the bid submittal of the
successful bidder; or
b. ) If the amount determined by Paragraph 5 (a) hereof is in
excess of $25, 000. 00, the Owner shall pay a sum equal
to $25, 000. 00 plus one-half of the amount as determined
under Paragraph 5 (a) hereof, minus $25, 000. 00.
EXAMPLE:
Alternate Bid: $130, 000. 00
Base Bid: $ 75, 000. 00
Cash Paid to City = $25, 000.00 + (130. 000 - 75. 000) - 25. 000
2
= $25,000.00 = 55,000 - 25, 000
2
= $25,000.00 = $15, 000. 00
= $40, 000. 00
6. All costs to be paid to the City by the Owner under
this Agreement, which exceed the amount paid to the
City pursuant to Paragraph 5 hereof, shall be assessed
to the Owner as part of City Project No. 607. Any such
assessment shall be amortized over a period of fifteen
(15) years, at an interest rate determined by the Eagan
City Council, for City Project No. 607. . .
Contemporaneously with the execution of this Agrement,
the Owner shall sign and deliver to the City a Waiver
of Assessment, a form of which is attached hereto as
Exhibit E.
7. The Owners acknowledge that in connection with the
construction of the Alternate Pedestrian Access, additional
drainage areas upon the Property will be required. The
Owners agree that they shall grant easements for the
installation of a culvert for drainage purposes and
additional easements for drainage upon their Property. The
extent of the easements shall be limited to what is
reasonably necessary to accommodate the drainage as
determined by the City. The easement as prepared by the City
shall include a graphic illustration and shall be executed
and delivered to the City prior to March 1, 1993 .
8 . The Owners do hereby agree to grant any additional
construction easements required by the City or County of
Dakota to provide for the construction of the Alternate
Pedestrian Access. All such easements shall be prepared by
the City Attorney, executed by the Owners and delivered to
the City prior to March 1, 1993.
9 . Failure by the Owners to deliver to the City when due the
following:
a. The cash as set forth in Paragraph 5;
b. Easements as set forth in Paragraphs 7 and 8; and
c. the Waiver of Assessments as set forth in Paragraph 6, genic." 4.
a;i -AM C.S.T t t �cf�akota�forJt�re
WpbN4so »16rck
- ,s c ' 't 47-r
g f3 shall result in the deletion of the alternative bid for
the construction of the Alternative Pedestrian Access,
and will result in the construction of the Base
Pedestrian Access.
10. Upon acceptance of City Project No. 607 by the City, the
Owner shall transfer ownership of the Pedestrian Access to
the City pursuant to a document prepared by the City
Attorney. Thereafter, the Pedestrian Access shall belong to
and be under the control and ownership of the City and the
City hereby agrees to maintain the Pedestrian Access in a
physical condition which will accommodate the intended use
of both parties to this Agreement.
CP
11. This Agreement may be amended only upon written agreement
signed by both parties.
12 . This Agreement shall be governed by the laws of the State of
Minnesota.
IN WITNESS WHEREOF, the parties have hereunto set their hands as
of the date below:
Dated:
Anthony Caponi
Dated:
Cheryl Caponi
CITY OF EAGAN
Dated:
By: Thomas A. Egan
Its: Mayor
Dated:
By: E. J. VanOverbeke
Its: City Clerk
STATE OF MINNESOTA )
ss.
COUNTY OF )
On this day of , 1992, before me a Notary
Public within and for said County, personally appeared ANTHONY CAPONI
and CHERYL CAPONI, husband and wife, to me personally known to be the
persons described in and who executed the foregoing instrument and
acknowledged that they executed the same as their free act and deed.
Notary Public
3.1
STATE OF MINNESOTA )
ss.
COUNTY OF DAKOTA )
On this day of , 1992, before me a Notary
Public within and for said County, personally appeared THOMAS A. EGAN
and E. J. VanOVERBEKE to me personally known, who being each by me
duly sworn, each did say that they are respectively the Mayor and
Clerk of the City of Eagan, the municipality named in the foregoing
instrument, and that the seal affixed on behalf of said municipality
by authority of its City Council and said Mayor and Clerk
acknowledged said instrument to be the free act and deed of said
municipality.
Notary Public
APPROVED AS TO FORM:
City Attorney's Office
Dated:
APPROVED AS TO CONTENT:
Public Works Department
Dated:
THIS INSTRUMENT WAS DRAFTED BY:
SEVERSON, WILCOX & SHELDON, P.A.
600 Midway National Bank Building
7300 West 147th Street
Apple Valley, Minnesota 55124
(612) 432-3136
MGD
3g
Agenda Information Memo
March 2, 1993 City Council Meeting
RECEIVE BIDS/AWARD CONTRACT/REFUSE & RECYCLING
K. Receive Bids/Award Contract, City Facilities Refuse & Recycling Collection--The City
Clerk's office recently received quotes from haulers for the collection of refuse and
recyclable material from City facilities. The low bid was submitted by Aagard
Environmental Service for a two year contract. Bids and specifications are available in the
City Clerk's office should anyone wish to review them. Aagard will be relocating to Eagan
during the later part of March, moving into the Nitti site on Terminal Drive.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve two year contract with
PP a Y
Aagard Environmental Service to collect refuse and recyclable material from City facilities.
3(71
Agenda Information Memo
March 2, 1993 City Council Meeting
PLUMBERS LICENSES.
L. licenses, Plumbers--The City Code requires that all plumbing contractors opera,ting
within the City of Eagan be licensed on at least an annual basis. Enclosed on page is
a list of those contractors whose applications are in order for approval at this time.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbers licenses as
presented.
4.°..b,
PLUMBER LICENSES FOR APPROVAL - YEAR 1993
1. ASSOCIATED MECHANICAL CONTRACTORS INC.
2. BERQUAL PLUMBING
3. BEST PLUMBING & HEATING
4. DAVE'S PROFESSIONAL PLUMBING
5. GILBERT MECHANICAL CONTRACTORS INC.
6. GOPHER MECHANICAL CONTRACTORS INC.
7. GROTH SEWER & WATER
8. JANECKY PLUMBING
9. MCGUIRE & SONS PLUMBING & HEATING INC.
10. P & D MECHANICAL CONTRACTING CO.
11. PLUMBING SERVICE CENTER
12. PRIOR LAKE PLUMBING
13. ROBERTS PLUMBING INC.
14. SOWADA & BARNA PLUMBING
15. WHELAN CO. INC.
For March 1993 meeting
• Agenda Information Memo
March 2, 1993 City Council Meeting
VACATE/ST. FRANCIS WOODS 4TH ADDN.
A. Vacate Drainage and Utility Easement, Lots 5 & 6, Block 1 and Lots 4 & 5, Block
3,St.Francis Woods 4th Addition--On February 2,the City Council received a request from
the developer of the St. Francis Woods 4th Addition requesting the vacation of common lot
line drainage and utility easements as described above. In response to that request, the City
Council scheduled a public hearin to be held on March 2nd to formally present and discuss
this petition. Enclosed on page is a graphic showing the location of the common lot
line easements proposed to be vacated. The owner/developer is requesting the vacation to
allow a homebuilder to build on Lots 5 & 6, Block 1 and Lots 4 & 5, Block 3, by combining
these two lots.
All notices have been published in the legal newspaper and sent to all potentially interested
utility companies informing them of this public hearing on March 2nd. As of this date, staff
has not received any objections
request.
'ections to this re q
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve
the vacation of the common lot line drainage and utility easements for Lots 5 & 6, Block
1 and Lots 4 & 5, Block 3, St. Francis Woods 4th Addition as described and authorize the
Mayor and City Clerk to execute all related documents.
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•
Agenda Information Memo
March 2, 1993 City Council Meeting
PROJ. 624. DODD RD & 494
(SIGNALIZATION & INTERSECTION CAPACITY IMPROV.
B. Project 624, Dodd Road and 494 (Signalization and Intersection Capacity
Improvements)--In response to concerns expressed by affected Eagan businesses, MnDOT
contacted the City of Eagan to discuss proposed traffic capacity improvements for the
eastbound 494 exit ramp onto southbound T.H. 149 (Dodd Road). MnDOT indicated that
if any improvements were to be performed in the near future, the City of Eagan would have
to initiate the project through the State's Cooperative Construction Agreement program.
Subsequently,on December 17, 1991,the City Council authorized preparation of a feasibility
report to investigate and identify needed improvements. Research was also performed into
methods available to finance these improvements through combinations of State and Tax
Increment Financing (TIF) funds. Subsequently, this report was completed and forwarded
to the City Council at their meeting on February 2, 1993 for consideration of scheduling a
public hearing on March 2nd to formally present and discuss the proposed improvements
to any interested parties. Although there are no s e l assessments proposed for this
_ project, notices of this meeting, enclosed on pages '-f pthrough , were sent to major
businesses, land owners and other potentiall 'nterested g•� ental agencies, informing
them of this hearing. Enclosed on pages through At is a copy of the report for
Council's review and reference during this public hearing presentation.
ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and
approve/deny Project #624 (Dodd Road and 494-Signalization and Intersection Capacity
Improvements) and if approved, authorize the preparation of detailed plans, specifications
and cooperative construction agreements with MnDOT.
Li
city of as cin
• THOMAS EGAN
Mayor
•
PATRICIA AWADA -
SHAWN HUNTER
February 23, 1993 SANDRA A.MASIN --
THEODORE WACHTER
Council Members
THOMAS HEDGES I
Re: Project 624, TH 149 (Dodd Road) & 1-494 City Admininstrotor
Traffic Capacity, Intersection & Signalization Improvements EUGENE VAN OVERBEKE
City Clerk
On December 9, 1991, a meeting was held at Eagan City Hall with various interested businesses and
agencies to discuss the traffic capacity concerns associated with the eastbound exit ramp for 1-494 and its
left-turn movement to southbound Dodd Road (TH 149). Enclosed is a copy of the minutes of that meeting.
As a result of that meeting,the City of Eagan and its consulting firm of Short-Elliott-Hendrickson,Inc.,(SEH),
pursued the evaluation of these concerns and proposed improvements with MnDOT. While it was originally
discussed that any proposed improvements would attempt to be completed by the Fall o1'92,the evaluation
could not be completed within a time frame to meet that schedule.
Subsequently,the enclosed Feasibility Report has been prepared and is being presented to the City Council
on March 2. This report identifies the following improvements:
• Southbound double left-turn lane intersection Improvements and signalization on TH 149 @
Lone Oak Parkway (1993 construction).
• Southbound double left-turn lane intersection improvements and signalization on TH 149 @
Northwest Parkway (1993 construction).
• Closure of left-turn movement from TH 149 to O'Neil Drive (1996 construction).
• Eastbound 1-494 exit ramp expansion to provide double left-turn southbound TH 149 movement
(1996 construction).
It is proposed that this project be completed with financing through a combination of City and State highway
funds with no special assessments against any existing property owners.
If you have any questions regarding this project, please feel free to contact Mike Foertsch, Assistant City
Engineer (681-4646), Len Newquistef SEH (490-2000) or myself.
Sincerely,
homes A. Colbert, P.E. -4-14S—
Director of Public Works
TAC/jj .
•
Enclosure: Minutes of 12-9-91 /
Feasibility Report
MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY
3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT
EAGAN,MINNESOTA 55122.1897 EAGAN,MINNESOTA 55122
PHONE (612)681.4600 PHONE:(612)681.4300
FAX:(612)681-4612 Equal Opportunity/Affirmative Action Employer FAX:(612)681-4360
TDD:(612)454-8535 TDD:(612)454-8535
q 3 .
•
149 (DODD ROAD) 6 1-494,
DECEMBER 9, 1991
CITY PROJECT 624
At 2:00 p.m. , on Monday, December 9, a meeting was held to discuss
the traffic capacity concerns associated with the eastbound exit
ramp for 1-494 and its left-turn movement to southbound Dodd Road
(TH 149) . Those in attendance are referenced by the attached
attendance list.
After Tom Colbert (Eagan) opened the meeting with introductions and
a brief history of previous traffic studies and concerns regarding
overall traffic capacity at this interchange, Mr. Jim 'Imre (TMI
Coatings) identified his specific concerns regarding limited
capacity for left-turn movement from eastbound 494 to southbound
Dodd Road.
Bob Brown (MnDOT) discussed the potential for a local improvement
project if the City would request such through the State's
Cooperative Construction Agreement Program. MnDOT has a limit of
approximately $200, 000 per project for construction and 8% of
Neither right-of-way
contract administration. Nei acquisition nor
preliminary/final engineering design studies are financed by MnDOT
and would be the City's responsibility.
Further discussion identified the scope of the project as
incorporating a double left-turn lane for the southbound Dodd Road
movement. Solly Robins (RES Investors) expressed concern for spot
traffic improvements without addressing the greater overall traffic
congestion issues of the area.
Gary Santoorjian (Dart Transit) wondered if the project's
scope/study would be expanded to include the concerns regarding the
north and south intersections of TH 149 and TH 55. Jim Imre (TMI
Coatings) responded that he would like to keep to the immediate
issues relating to the ramp interchange which would provide the
most immediate and direct benefit in the shortest time frame.
Steve Bryant (West Publishing Company) would also like to see the
project's scope/study area expanded to incorporate the south
intersection of TH 149 and 55. He indicated he did not feel the
immediate project being proposed would provide any direct benefit
or relief for their situation.
Bob Brown (MnDOT) would consider additional studies of other trunk
highway intersections in the area but expressed a desire to know to
what extent the private sector and/or City of Eagan is implementing
any Travel Demand Management Objectives. He emphasized the need to
increase vehicle occupancy in the area to minimize the traffic
congestion. He also indicated that MnDOT would perform an overview
to determine if additional analysis of other intersections in the
study area would be appropriate.
4:Ce
r •
Page 2
Tom Lawell (Mendota Heights) expressed concern for the impact on
traffic capacity for Dodd Road itself if a double left-turn lane is
provided allowing greater volumes of traffic onto Dodd Road thereby
impacting through traffic movement.
Torn Colbert (Eagan) indicated that part of the study should ensure •
that this particular proposed project improvement does not move the
problem to another intersection.
In response to a question from Jim Imre (TMI Coatings) , Bob Brown
(MnDOT) indicated that there is a possibility of having
construction performed and completed by the fall of 1992 subject to
the results of the studies required. Finished detailed plans and
specifications would have to be processed by MnDOT by April. He
also indicated that the Federal Highway Administration would also
have to provide review and input.
In response to a general question, the following companies •
estimated what their employee population would be by 1992:.
Northwest Airlines approximately 2,000, West Publishing
approximately 4,000, and Cray Research approximately 950:
Tom Colbert (Eagan) indicated that the results of this meeting
would be presented to the City Council on December 17 with a
request for authorization to request MnDOT to proceed with a Cost
Participation Agreement. He also requested those businesses who
have an interest and a desire in promoting this project to submit
letters of support to the City.
The meeting adjourned at approximately 3:30 p.m. Copies of these
minutes will be distributed to all individuals on the attendance
list.
•
4rl
J
TB 149 i 1-494
' 'TRAFFIC CAPACITY 1 ,STING,
DECEMBER 9. 1991,
MAME ORGANISATION )HONE #
Tom Colbert City of Eagan 681-4646
Harry Gallaher Opperman, Heins & Paquin 339-6900 .
Steve Bryant West Publishing 687-6776
Bob Brown MnDOT Metro District 778-1204
Ruth Ann Sobnosky MnDOT Metro District 779-1211
David Zech Dakota County Highway Dept. 891-7100
Gary Santoorjian Dart Transit 688-2000
Jon Hohenstein City of Eagan 681-4600
Jim Danielson City of Mendota Heights 452-1850
Tom Lawell City of Mendota Heights 452-1850
Jim Imre TMI Coatings/Imre Dev. 452-6100 -
Jim Sturm City of Eagan 681-4695
Barry Effress Landowner S. 494 Inv. Co. 944-9034
R.E.S Inv. Co.
Solly Robins R.E.S. Investors 224-8000
Jim Thorne Northwest Airlines 726-2300
Bob Fett Cray Research 683-5420
(4
STEVE BRYANT DAVE ZECH GARY SANTOORJIAN
WEST PUBLISHING DAKOTA COUNTY HWY DEPT DART TRANSIT
3773 HWY 149 14955 GALAXIE AVE W 800 LONE OAK RD
EAGAN MN 55123 3RD FLOOR EAGAN MN 55121
APPLE VALLEY MN 55124
JIM DANIELSON JIM IMRE, PRESIDENT SOLLY ROBINS
CITY OF MENDOTA HEIGHTS TMI COATINGS INC RES INVESTORS INC
1101 VICTORIA CURVE 2805 DODD ROAD 1500 ST PETER ST
MENDOTA HEIGHTS MN EAGAN MN 55123 ST PAUL MN 55102
55118
DAVE GERDEL ERIC LINDAHL DAKOTA INC
NORTHWEST AIRLINES CRAY RESEARCH INC 680 O'NEIL DR
DEPT A5140 655 LONE OAK DR EAGAN MN 55121
5101 NW DR EAGAN MN 55121
ST PAUL MN 551113034
FRANCES O'NEILL THOMAS, MARY, WILLIAM JOSEPH & LYNDA
820 O'NEILL DR & FRANCES O'NEILL RETTERATH
EAGAN MN 55121 830 O'NEILL DR 810 O'NEILL DR
EAGAN MN 55121 EAGAN MN 55121
DALE BECKMAN JAMES BLACKBURN V.P.
BRW WACHOVIA REAL ESTATE
THRESHER SQ INVESTMENT MGMT
700 3RD ST S 301 N MAIN ST
MPLS MN 55415 WINSTON SALEM NC 27150
Report
for
City of Eagan
Minnesota
Dodd Road (T.H. 149)
from
I-494 to Trunk Highway 55 ..
City Project No. 624
SEH File No. 92287
February 2, 1993
II , ,_
IRr------
c-b
I hereby certify that this report was prepared by me or under my
direct supervision, and that I am a duly Registered Engineer
under the laws of the State of Minnesota.
AllOP /,
•
Date: February 2 1 '3 Reg. N.! 9402 _
Reviewed by: 4. - -«% =11 %:%•� _
Pu•lic Works Depa ent D=to
Reviewed by: 03"t0A,LIAL-- 9 " -
F nce Department Date
February 2, 1993 RE: Eagan,Minnesota
Dodd Road (T.H. 149)
City Project No.624
SEH File No.92287
Honorable Mayor and City Council
City of Eagan
3830 Pilot Knob Road
Eagan,Minnesota 55121
Attn: Thomas Colbert, Director of Public Works
Attached is our report for the Dodd Road/I-494 Intersection. The report presents the
roadway widening, turn lane and traffic signal construction to improve traffic flow and
improve safe access to adjacent properties. Cost estimates are included in the report.
We will be pleased to meet with you at your convenience to discuss this report.
Sincerely,
ceAr..*4
Leonard C.Newquist,P.E.
LCN:llc
Enclosure
t7/�
Table of Contents
Certification Page
Letter of Transmittal
Table of Contents
Page
Scope 1
Figure 1 - Location Map 2
Feasibility and Recommendations 3
Project Discussion 3
Existing Conditions 3
Proposed Improvements 3
Easements 5
Permits 5
Cost Estimate 5
Assessments 5
Revenue Source 6
Project Schedule 6
Appendix A - Preliminary Cost Estimates, Dodd Road/l-494 Intersection, City Project No. 624
Appendix B -January 10, 1989 Traffic Study, City Project No. 624
Appendix C - December 10, 1992, Traffic Memorandum, City Project No. 624
Appendix D - Figure Nos. 2, 3, 4 and 5, City Project No. 624
City of Eagan
Dodd Road Page i
•
Scoff
This project is located in the northeastern portion of the City of Eagan as shown on Figure
No. 1. The Eagan City Council, in the fall of 1988, authorized SEH to prepare a traffic
study to evaluate future traffic operations in the vicinity of Dodd Road (T.H. 149) and I-
494. The study was needed to address concerns relating to developing properties in the
area. The study, dated January 10, 1989, reviewed various roadway concepts including
improvements to Dodd Road, additional I-494 ramps, I-494 interchange located
somewhere east of Dodd Road, and various frontage road modifications. The extent of
these improvements was estimated to be in excess of$13,000,000.A copy of this report is
included in Appendix B.
The January 10, 1989, report identified the Dodd Road/1-494 intersection as a potential
congestion"hot spot"based on traffic projections and anticipated development trends.In
the fall of 1991, Mn/DOT personnel contacted the City informing them of many
complaints Mn/DOT received regarding increasing traffic congestion at Dodd Road/I-
494 intersection. The City agreed to host a meeting for Mn/DOT to review the traffic
concerns with affected businesses in the area.This meeting was held on December 9,1991.
At the meeting, Mn/DOT indicated that there was a potential to address some of the
traffic concerns if the City of Eagan would agree to be the lead agency and request
improvements through the Cooperative Construction Agreement program.On December
17, 1991, the City Council took formal action to request the initiation of the process with
Mn/DOT to facilitate Mn/DOT's ability to respond to the traffic congestion concerns.
In the spring of 1992, SEH prepared a plan for improvements on Dodd Road and the
eastbound I-494 exit ramp to Dodd Road. This plan received informal review from Mn/
DOT. Meetings were then held with both Northwest Airlines and Cray Research
personnel to review the plan with them. Both Northwest Airlines and Cray Research are
in agreement with the improvement plan presented in this report.
The plan,as presented in this report,has received formal review from Mn/DOT.The plan
consists of widening the eastbound I-494 exit ramp to Dodd Road to achieve a double left-
and single right turn lanes onto Dodd Road.Also,the plan consists of removing the wide
median on Dodd Road from I-494 south to Lone Oak Parkway and installing double left-
turn lanes for southbound Dodd Road traffic, at Northwest Parkway, and Lone Oak
Parkway, and installing traffic`‘.signal systems at both intersections. This plan is not
intended to address the ultimate needs in the I-494/Dodd Road (T.H. 149)/T.H. 55 area.
Such a plan will cost several million dollars and will take many years before it will
become a reality. The plan, as presented here, is a short-term investment intended to
improve traffic congestion at the Dodd Road/I-494 intersection.
•
City of Eagan
Dodd Road s-4 Page 1
PROJECT LOCATION
I
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I A
IT In I
PROJ.N0.624
AA DODD ROAD / I-494 92287
EAGAN, MINNESOTA FIGURE NO.
• �� LOCATION MAP 1 -
J
Feasibility and Recommendations
The project is feasible from an engineering standpoint and can best be carried out as one
construction contract.
Project Discussion
As stated previously, this project consists of widening the eastbound I-494 exit ramp to
Dodd Road and improving turning movements on Dodd Road between I-494 and Lone .
Oak Parkway.
Existing Conditions
The eastbound I-494 exit ramp to Dodd Road is a two-lane rural section roadway with
single left- and right-turn lanes at Dodd Road.Drainage ditches adjacent to the roadway
ramp discharge runoff into the I-494 storm drainage system.The area inside the exit ramp
curve is higher than the ramp grade with a relatively steep grade on the back side of the
drainage ditch.
Dodd Road (T.H. 149) is a divided four-lane urban roadway. Single left-turn lanes exist
for both northbound and southbound traffic at O'Neill Drive, Northwest Parkway, and
Lone Oak Parkway. Traffic signal systems exist on Dodd Road at both the I-494 ramp
- intersection and T.H. 55 intersection.
Storm sewer on T.H. 149 exists from approximately 100 feet north of Northwest Parkway
to approximately 700 feet south of Lone Oak Parkway. Catch basins exist on both curb
lines for northbound T.H. 149,but only on the west curb line for southbound T.H.149.The
storm sewer is shown on Figure Nos. 2, 3,and 4 in Appendix D.
Proposed Improvements
The proposed improvements are shown on Figure Nos.2,3,and 4.The ramp is proposed
to be widened to create a double left-turn lane and single right-turn lane at Dodd Road.
The widening will begin approximately 200 feet from I-494. Type D424 concrete curb is
proposed to be installed on the right side of the roadway ramp.Concrete curb is proposed
in order to reduce the impact from the roadway widening to the steep slopes inside the
exit ramp curve. The existing traffic signal at Dodd Road will require modifications to
accommodate the double left-turri movement.
The median between the northbound and southbound lanes on Dodd Road ranges from
15 to 26 feet in width. The improvements on Dodd Road consist of constructing double
left-turn lanes for southbound Dodd Road traffic at both Northwest Parkway and Lone
Oak Parkway.The median is wide enough to construct the additional left-turn lane in the
median area. Traffic signal systems are proposed to be installed at both Northwest
Parkway and Lone Oak Parkway intersections. Traffic signals are warranted at both
Northwest Parkway and Lone Oak Parkway today.Widening for turn lanes will not affect
existing catch basin and it is not anticipated that modification to the existing storm sewer
system will be needed for the improvements to Dodd Road.
City of Eagan
Dodd Road Page 3
As stated previously, the improvements proposed in this report have received formal
review from Mn/DOT. A preliminary consensus for the construction phasing for the
improvements has also been agreed upon.This plan is as follows:The City will enter into
a cooperative agreement with Mn/DOT for the Northwest Parkway and Lone Oak
Parkway intersection improvements for 1993 construction.Mn/DOT will widen the I-494
eastbound exit ramp in fiscal year 1996.Fiscal year 1996 begins July 1, 1995, and extends
through June 30, 1996.When Mn/DOT widens the I-494 exit ramp,they will also extend
the median across the O'Neill Drive intersection. The extension of the median will limit -.-
access to O'Neill Drive to right-in and right-out movements.According to Mn/DOT,this
median extension is proposed to facilitate through southbound Dodd Road traffic and full
use of the Northwest Parkway double left-turn lanes.
Between T.H. 55 and the westbound I-494 exit to Dodd Road, there are currently three
traffic systems,one at both I-494 exit ramps and one at T.H.55.With traffic signal systems
proposed at both Northwest Parkway and Lone Oak Parkway,there will be a total of five
signal systems within an approximate 0.9-mile distance.An interconnect between the five
signals is needed to facilitate the large traffic volumes and turning movements within this
short distance.
Attached to this report, in Appendix C, is a Project Memorandum dated December 10,
1992,with a summa ry of traffic volumes.
Cost sharing for this improvement between the City of Eagan and Mn/DOT is proposed
as follows:
Percent of Construction Cost
Project Description City Mn/DOT
I-494 Exit Ramp 100%
Northwest Parkway
Signal System 50% 50%
Roadway 7. 100%
Lone Oak Parkway
Signal System 50% 50%
Roadway 100%
Traffic Signal Interconnect) 24% 76%
1.Preliminary assessment of cost share based on total number and jurisdiction of the
five traffic signal legs.
City of Eagan .-
Dodd Road J Page 4
Easements
Additional right-of-way is required at both Northwest Parkway and at Lone Oak
Parkway intersections. The right-of-way is needed on the east side of Dodd Road as
shown on Figure Nos.4 and 5 in Appendix D.The amount of right-of-way is estimated to
be 2,500 square feet.
Permits
The following regulatory agency permits will be needed:
1. Minnesota Department of Transportation
Cost Estimate
Detailed cost estimates are located in the appendix in the back of this report and are
summarized below:
I-494 Eastbound Exit Ramp $131,1001
Dodd Road I-494 to Northwest Parkway $308,8002
Dodd Road Northwest Parkway to Lone Oak Parkway $287,4002
Traffic Signal Interconnect $ 82,400
Total $809,700
1.Proposed to be done by Mn/DOT fiscal year 1996.
2.Includes cost for right-of-way.
The estimated project cost includes contingencies and indirect costs. Indirect costs are
estimated at 35 percent and include legal,engineering,administrative,and bond interest.
Assessments
The costs of this improvement will not be assessed.
City of Eagan
Dodd Road Q
� Page 5
Revenue Source
The City of Eagan and Minnesota Department of Transportation will participate in the
costs for this improvement.The City of Eagan's share is estimated to be$381,200 based on
the cost sharing formulas presented previously in this report.The City's share will come
from Tax Increment funds.
Project Schedule
Present Report to Council February 2, 1993
Hearing March 2, 1993
Approve Plans and Specifications May 18,1993
City Approves Mn/DOT Agreement July 6,1993
Award Construction Contract August 3, 1993
Begin Construction August 17,1993
Complete Construction January 15,1 994
City of Eagan
Dodd Road Page 6
Appendix A
Preliminary Cost Estimates
Dodd Road/I-494 Intersection
City Project No. 624
s;C:)
Project No. 624
1-494 Eastbound Exit Ramp
Description Unit Est. Pity. Unit Price Amount
Mobilization L.S. 1 6,000.00 $6,000
Common Excavation C.Y. 990 5.00 4,950
Topsoil Borrow C.Y. 200 6.00 1,200
Saw Bituminous Pavement L.F. 1,250 3.00 3,750
Aggregate Base, Cl. 5 Ton 770 10.00 7,700
Type 61,Wear Course Ton 210 30.00 6,300
Type 31, Binder Ton 210 25.00 5,250
Type 31, Base Ton 750 24.00 18,000
Tack Coat Gal. 130 2.00 260
Concrete Curb L.F. 1,130 6.00 6,780
Sod S.Y. 1,570 2.00 3,140
Traffic Control L.S. 1 5,000.00 5,000
Pavement Markings L.S. 1 2,000.00 2,000
Silt Fence L.E. 200 2.00 400
Bale Check Each 4 20.00 80
Subtotal $88,310
Plus 10%Contingencies 8,830
Estimated Construction Cost $97,141
Plus 35%Legal,Administrative, Engineering and Bond Interest 33,959
Total Estimated Cost $131,100
Dodd Road Cost Estimates Page A-1
CP \
Project No. 624
Dodd Road - 1-494 to Northwest Parkway
Description Unit Est.Qty. Unit Price Amount
Mobilization L.S. 1 9,600 $9,600
Common Excavation C.Y. 700 5.00 3,500
Saw Bituminous Pavement L.F. 1,110 3.00 3,300
Remove Concrete Curb L.F. 1,450 2.00 2,900
Remove Concrete Median S.Y. 1,800 4.00 7,200
Remove and Install Light Post Each 1 1,200.00 1,200
Aggregate Base,CL 5 Ton 570 10.00 5,700
Type 61,Wear Course Ton 170 30.00 5,100
Type 31,Binder Ton 170 25.00 4,250
Type 31, Base Ton 620 24.00 14,880
Tack Coat Gal. 200 2.00 400
- Concrete Curb, Des. B624 L.F. 1,290 8.00 10,320
Concrete Median S.Y. 1,200 20.00 24,000
Traffic Control L.S. 1 4,000.00 4,000
Right-of-Way S.F. 1,450 1.70 2,465
Full Traffic Actuated Signal L.S. 1 105,000.00 - 105,000
Topsoil and Sod S.Y. 380 3.00 1,140
250W High Pressure Sodium Street Each 1 3,000.00 3,000
Light
Subtotal $207,955
Plus 10% Contingencies 20,796
-
T' Estimated Construction Cost $228,751
Plus 35% Legal,Administrative,Engineering and Bond Interest 80,049
Total Estimated Cost $308,800
Dodd Road Cost Estimates Page A-2
(0 )--
Project No. 624
Dodd Road - Northwest Parkway to Lone Oak Parkway
Description Unit Est. Qty. Unit Price Amount
Mobilization L.S. 1 9,200 9,200 .
Common Excavation C.Y. 520 5.00 2,600
Saw Bituminous Pavement L.F. 940 3.00 2,820
Remove Concrete Curb L.F. 1,120 2.00 2,240
Remove Concrete Median S.Y. 1,680 4.00 6,720
Remove and Install Light Post Each 1 1,200.00 1,200
Aggregate Base, Cl. 5 Ton 420 10.00 4,200
Type 61,Wear Course Ton 140 30.00 4,200
Type 31, Binder Ton 140 25.00 3,500
Type 31, Base Ton 450 24.00 10,800
Tack Coat Gal. 160 2.00 320
Concrete Curb, Des. B624 L.F. 1,110 8.00 8,880
Concrete Median S.Y. 1,150 20.00 23,000
Traffic Control L.S. 1 4,000.00 4,000
Right-of-Way S.F. 1,050 1.70 1,785
Full Traffic Actuated Signal L.S. 1 107,000.00 107,000
Topsoil and Sod S.Y. 350 3.00 1,050
Subtotal $193,515
Plus 10%Contingencies 19,352
7.
- Estimated Construction Cost $212,867
Plus 35% Legal,Administrative,Engineering and Bond Interest 74,533
Total Estimated Cost $287,400
Dodd Road Cost Estimates Page A-3
5
Project No. 624
Interconnect Cable Between Signals at
T.H. 55 and 1-494
Description Unit Est. Qty. Unit Price Amount
Interconnect Conduit and Cables L.S. 1 55,500 $55,500
Subtotal $55,500
Plus 10%Contingencies 5,500
Estimated Construction Cost $61,050
Plus 35%Legal,Administrative,Engineering and Bond Interest 21,350
Total Estimated Cost $82,400
Dodd Road Cost Estimates Page A-4
LC,4
Appendix B
January 10, 1989 Traffic Study
City Project No. 624
DODD ROAD CT.H. - 149) / INTERSTATE 494
TRAFFIC STUDY
JANUARY 10, 1989
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Prepared for
City of Eag • •
by -124
Short— Elliott— Rend-cm son , Inc.
TABLE OF CONTENTS
INTRODUCTION
. STUDY PROCESS
.LAND USE PATTERNS
TRAFFIC DISTRIBUTION
TRIP GENERATION •
TRAVEL DEMAND MANAGEMENT ` .
ROADWAY CONCEPTS
SUMMARY
APPENDIX I - STUDY TECHNICAL MEMORANDA
APPENDIX II - AM PEAK, PM PEAK & ADT TRAFFIC FORECASTS
OPERATIONS EVALUATIONS WORKSHEETS
EXHIBITS ti
LIST OF EXHIBITS
EXHIBIT I - STUDY AREA
EXHIBIT II - TRAFFIC ANALYSIS ZONES
EXHIBIT III - COMPUTERIZED ROADWAY NETWORK
EXHIBIT IV - RECOMMENDED ROADWAY SYSTEM CONCEPT
1
INTRODUCTION
In the Fall of 1988, the City of Eagan authorized the
preparation of a traffic study to evaluate the future
traffic operations in the vicinity of Dodd Road and I-494 .
This study was needed in order to address specific detailed
concerns relating to developing properties in the area.
The recently completed Comprehensive Transportation Plan
identified the Dodd Road / I-494 area as a potential -
congestion "hot spot" based on the anticipated development
trends from Eagan's and other community Comprehensive Land
Use Plans. The Transportation Plan included specific
development assumptions in the area and projected that
without major improvements, the capacity of the streets in
the vicinity would be three or four times over capacity.
The anticipated level of roadway improvements required to
handle these intensities were of too great a magnitude to
evaluate during the completion of the Comprehensive Plan.
Northwest Airlines, which is located in the southeast
quadrant of the Dodd Road / I-494 interchange was also
interested in modifying their development plans to
accommodate additional development. During the summer of
1988 they commissioned a traffic study to review the impacts
and possible mitigation which
might be required .
Northwest' s study also anticipated traffic congestion
problems. As part of a response to these concerns, the
study recommended a number of travel demand management
strategies to encourage car-pooling and to promote travel
during off peak hours.
This traffic study is a refinement to Eagan's Comprehensive
Transportation Plan. The study was done independently from
Northwest's traffic study but the results were compared at
appropriate intermediate steps. The mitigation suggestions
from Northwest's study were evaluated as part of the review
of the general area.
Exhibit I illustrates the extent of the study area limits
for the traffic study. Detailed operation evaluations were
required in this area since the impacts from nearby develop-
ments combined with overall traffic growth patterns impact
an area considerably larger than just the immediate vicinity
of the Dodd Road / I-494 interchange. For example , any
capacity improvements to Dodd Road must also be accompanied
by improvements to the interchange and possibly to the
interstate highway itself. The traffic from the develop-
ments adjacent to Dodd Road will impact distant interchanges
and intersections along Lone Oak Road, I-494, I-35E, Trunk
Highway 55, Dodd Road and others.
2
(.1A
The design process includes an integrated analysis to ensure
the smooth flow of traffic from the site with good internal
circulation roads, to an arterial road system to finally
delivering traffic to the trunk highway system. All three
roadway systems must coordinate and integrate with any
design concepts used for Dodd Road and I-494.
Dodd Road carries a considerable amount of traffic which
does not originate in the immediate area. This high through
traffic characteristic is a result of design decisions which
were made early in the concept planning stages of X-494 and
I-35E. No direct access is provided between Trunk: Highway
55 and these highways so traffic must use Dodd Road as an
intermediate connector. Today, many existing conflicts with
railroads, structures and other design constraints preclude
establishing any type of direct accessbetween TH-55 and the
interstate highways.
Some inherent limitations exist in the Trunk Highway and
County Road system which are somewhat distant from Dodd Road
/ I-494. This study assumes that these design constraints
can be resolved with the affected agencies in coordination
with the improvements suggested by this study.
STUDY PROCESS
The work program of the study was established to perform the
following tasks:
- Review the Land Use assumptions by area developers
and compare to the Comprehensive Transportat:.on Plan
- Review the traffic distribution patterns, available
routes, alternate routes and the proposed internal
street systems
- Review Northwest's traffic study (The Lone Oak Travel
Demand Management Plan) in terms of its assumptions
for land use, traffic generation and the potential of
travel demand management strategies
- Examine long range conceptual changes to the major
street and highway system to accommodate the
projected traffic volumes
- Calculate the capacity of the specific intersections
throughout the area while examining alternative
routes for traffic desiring to use over-capacity
intersections
The following sections discuss the findings from the
completion of these work tasks.
3
(..0P_C\
LAND USE PATTERNS
The Eagan Comprehensive Transportation Plan was configured
to tabulate land uses into small areas called Traffic
Analysis Zones (TAZ 's) . Exhibit II illustrates the TAZ
boundaries which reside in the study area. The Northwest
Airlines proposed development is located in TAZ 75, while
the adjacent proposed developments by Cray Research and
Wachovia are located in TAZ 74.
The Eagan Transportation Plan closely follows the land use
assumptions which were presented in the ;,one Oak Travel.
Demand Management Plan which was prepared for Northwest
Airlines by BRW, Inc. (June 1988) . The Eagan
Plan' s
assumptions were updated last summer after completion of the
Lone Oak Plan. Further detailed information was presented
by BRW in August which clarified the 'land use intensities
and identified the full amount of ultimate development
anticipated by Northwest Airlines, Wachovia and Cray.
The- Lone Oak Plan analyzed a time period up to the year 2005
consistent with the original requirements of the EIS. The
Eagan Comprehensive Plan extends to year 2010 as part of the
20 year planning horizon. Additional ultimate development
of 150,000 sq-ft for Wachovia and 290,000 sq-ft for Cray
Research which are anticipated to occur between year 2005
and 2010 in the Lone Oak Plan were not included in the
Comprehensive Plan. Conversely, the Lone Oak Plan did not
include future development anticipated in the area such as
the 110 acres east of Northwest Airlines (Cole property) .
The Eagan Plan refinements now reflect the anticipated
ultimate development for this area. The year 2010 forecast
year was used for study purposes since many of the roadway
improvements will have useful design lifetimes extending
well past the early 2000's.
TRAFFIC DISTRIBUTION
The Eagan Transportation Plan uses a schematic of the actual
roadway system in order to analyze traffic patterns with a
computer. Exhibit III shows the computerized network which
is being used in the study area. Due to analysis capacity
limitations of the computer, not all roadways are
represented. Trunk Highways, arterials and most collector
streets have been computerized, but local streets are
frequently combined into one or two composite facilities for
study purposes.
The trip distribution patterns predicted by the Eagan .
Comprehensive Plan were compared to the assumptions of the
Lone Oak Plan and found to be in fairly close agreement.
The Lone Oak Plan used information from the Metropolitan
Council which forecasts travel patterns for the whole Twin
4
O
Cities metropolitan area. The area of greatest deviation
appears to be some differences between the assumed
distribution of traffic to and from the north. The Eagan
Plan puts more emphasis on the use of I-35E while the Lone
Oak Plan assumed that Dodd Road would carry the highest
proportion of traffic to the north . Initially no
modifications were recommended even though it was recognized
that traffic will tend to divert to the route which
experiences the least amount of congestion.
Alternate routes for potential traffic diversion were
reviewed although the options are limited. The use of Lone
Oak Road is anticipated to increase. Diversion to the west
may be limited since the Eagan Plan projects considerable
congestion at the interchange of Lone Oak Road with I-35E.
Travel to the east to LaFayette Freeway (Trunk Highway 3)
will be smoother especially if Dakota, County pursues their
plans to upgrade Lone Oak Road. Other routes such as
Delaware Avenue (CSAH-63) to TH-110 or Trunk Highway 55 to
Mendota Heights Road (to I-494 via Pilot Knob Road) appear
to have less potential for use due to the circuity involved.
The potential diversion of northbound TH-55 traffic to
LaFayette Freeway for access to I-494 west rather than using
Dodd Road was also reviewed. While increasing Dodd Road
congestion could encourage some diversion, it was
anticipated that the TH-55 / Dodd Road / I-494 connection
would continue to be the primary travel route used.
TRIP GENERATION
The trip making potential of the area was reviewed in light
of the land use intensity modifications anticipated above.
Initially the Eagan Transportation Plan appeared to project
volumes which were fairly close to those anticipated by the
Lone Oak Plan:
LONE OAK PLAN EAGAN COMP PLAN
(YEAR 2005) (YEAR 2010)
ADT AM PEAK PM PEAK ADT AM PEAK PM PEAK
TAZ 74 43,350 3,150 4,850 34,200 2,350 4, 100
TAZ 75 23,750 3,200 2,900 29,400 2,450 4, 100
TOTAL 67, 100 6,350 7,750 63,600 4,800 8,200
However, after further review, it was apparent that the
Eagan Transportation Plan required some refinement since it
did not account for the ultimate development intensities
which are now anticipated. The projections appeared closer
5
than they were since the Lone Oak Plan's horizon only
extended to Year 2005 and didn't include development from
other adjacent properties in the area.
After the land use intensities were revised based on the
current anticipated ultimate levels of development, the
Eagan Plan trip generation was revised to the following:
EAGAN COMP PLAN
(YEAR 2010)
ADT AM PEAK PM PEAK
TAZ 74 56,900 4,100 7,100
•
TAZ 75 31,600 2,400 4,050
TOTAL 88,500 6,500 11, 150
TRAVEL DEMAND MANAGEMENT
Significant traffic increases are anticipated from the
surrounding developments and from developments adjacent to
Dodd Road. Although natural traffic diversion to other less
congested routes will help reduce the volumes, it is
apparent that some measures which encourage travel reduction
will be needed.
The assumptions of the Lone Oak Plan for the effectiveness
of travel demand reduction strategies were reviewed and
compared to similar experiences across the country. The
review found that reductions of up to 20 percent could be
attributed to staggered work hours (similar to the Lone Oak
Plan's assumptions) . However even for aggressive programs,
ridesharing and transit strategies were found to be
generally lower in effectiveness than the Lone Oak Plan's
assumptions and a reduction of 10 percent for this factor
was recommended.
The anticipated trip generation for the development in
Traffic Analysis Zones 74 & 75 which include the Northwest
site were then calculated to be
6
AM Peak PM Peak ADT
Eagan Plan (Refined) 6,500 11,150 83,450
No TDM Applied
Adjust for - 500 - 900 - 6, 600
Ridesharing & Transit
Adjust for - 950 - 1,600 0
Staggered Work Hours
Estimated Generation 5,050 8,650 8:1,850
With TDM Strategies
The reductions are consistent with those anticipated by the
Lone Oak Study, however the total volumes are higher since
other ultimate development is included in the Eagan
Comprehensive Plan.
ROADWAY CONCEPTS
The revised volumes developed in the previous section were
then used as the base figures to use for the roadway
operations evaluations discussed below. Detailed forecast
volumes for the Average Daily and Peak Hour periods and
specific operations evaluation information for the various
roadway concepts are included in Appendix II.
A number of concepts were reviewed regarding their potential
to accommodate the projected future traffic volumes. These
concepts included:
- Improvements to Dodd Road
- Additional I-494 ramps
- A new 1-494 interchange
Some specific concepts presented in the Lone Oak Plan were
also reviewed. These included the construction of an
interchange for exclusive High Occupancy Vehicle (HOV) use
and additional ramp additions to the interchange at Dodd
Road.
The HOV interchange concept was found to produce little
relief to the area since the volume of vehicles wh:Lch could
use the interchange would be relatively small. Also there
were some design limitations and undesirable weaving
maneuvers which would be introduced by the interchange
potentially introducing operational hazards to I-494
traffic.
7
The ramp modifications suggested by the Lone Oak Plan were
also found to be infeasible when traffic volumes and
required weaving distances were reviewed in more detail.
The capacity analysis found that Dodd Road would require
major upgrading regardless of other improvements which would
be pursued. Essentially three through lanes would have to
exist between TH-55 and I-494 with a 4 or 5 lane section
between I-494 and TH-110. The widening of Dodd Road would
require expanding the bridge across I-494 to accommodate 8
traffic lanes. Some intersections on Dodd Road would
require dual left turn lanes and additional right turn
lanes. Without other improvements, these upgrade efforts
would still not produce enough additional capacity to handle
the projected demands.
The addition of a ramp from I-35E northbound which would
parallel I-494 and directly tie to Dodd Road at Northwest
Parkway was found to have considerable potential by provid-
ing direct access to the Northwest Airlines site .
Approximately 700 trips which would have to turn left at the
south ramps to go south would be converted to through and
right turns with a direct ramp connection.
An additional interchange on I-494 east of Dodd Road and
west of Delaware Avenue would greatly assist in getting
traffic to flow smoother in the area. This interchange
could connect to an internal roadway system serving the
Northwest property or it could ultimately tie into Delaware
Avenue. The interchange would provide considerable relief
to Dodd Road by diverting about 40 percent of the traffic
from Traffic Analysis Zones 74 and 75.
Exhibit IV illustrates the overall recommended design
concept along I-494 in the vicinity of Dodd Road. With all
improvements in place including the I-494 ramps, upgraded
Dodd Road and new I-494 interchange, much of the travel
demand can be accommodated. Intersections on Dodd Road
would be about at capacity during the peak hours. An
analysis of the weaving maneuvers on I-494 shows that the
highway can not accommodate all of the increase in traffic.
Other design alternatives using combinations of collector
distributor ramps, grade separation and other improvements
were considered but found to be infeasible or prohibitively
expensive.
8
The design concepts still require further detailed
refinement and operational analysis to ensure that the
improvements will function together as a system. Lane
arrangements, turn lane storage and geometric improvements
need to be evaluated to ensure that the traffic flow can be
realistically accommodated regardless of the textbook
theory. Traffic progression through the numerous signalized
intersections must be reviewed to verify that a reasonable
amount of coordination can be achieved.
SUMMARY
Much of the anticipated future development traffic can be
'accommodated by providing major sroadway improvements
combined with aggressive local efforts of travel demand
management. Refinements to the concepts are needed to
address overall roadway operations and to identify if the
projected capacity shortfall can be mitigated or if land use
intensities in the area should be reviewed fortpossible
reductions.
9
e-)
Appendix C
December 10, 1992, Traffic Memorandum
City Project No. 624
MEMORANDUM
ENGINEERS I ARCHITECTS•PLANNERS 3535 VADNAIS CENTER DRIVE ST PAUL,MINNESOTA 55710 61:?490.2000
TO: LEN NEWQUIST, PROJECT MANAGER
FROM: BOB BYERS
DATE: DECEMBER 10, 1992
SUBJECT: DODD ROAD (TH-149) / I-494
TRAFFIC VOLUMES FOR PROPOSED DOQD ROAD IMPROVEMENTS
EAGAN CITY PROJECT 624 SEH FILE, 92287-32
I have reviewed the traffic volumes and the status of signal
warrants as we discussed with Mn/DOT at our last meeting on
November 20th.
TRAFFIC DATA
The traffic data which was reviewed included:
* Mn/DOT hourly traffic counts 1986-1991
- Dodd Road (North & South of interchange)
- TH-55 (North & South of TH-149)
- TH-149 (South of TH-55)
- O' Neill Drive (West of TH-149)
- Blue Gentian Road (East of TH-149)
- Northwest Parkway & Lone Oak Parkway
* Mn/DOT a.m. and p.m. peak hour intersection turning
movement counts performed in 1986-90
- North &. South Ramps of I-494 on Dodd Road
- TH-55 at Dodd Road, Lone Oak Rd & TH-149 S
* Benshoof Associates a.m. and p.m. peak hour intersection
turning movement counts performed in 1987
- North & South Ramps of I-494 on Dodd Road
- O'Neill Drive (West of TH-149)
* Benshoof Associates trip distribution survey for
Northwest Airlines in 1987
The traffic growth in this area has been very high, averaging
between 10 and 15 percent per year since 1986. The peak hour
left turn movements from I-494 Eastbound to Dodd Road (TH-149)
Southbound have increased accordingly:
Memo of 12/10/92 * page 1 *
SHORT ELLIOTT ST PAUL, CHIPPEWA FALLS,
HENDRICKSON INC. MINNESOTA? WISCONSIN
HOURLY PEAK VEHICLE MOVEMENTS AT
SOUTH I-494 RAMPS ON DODD ROAD
Benshoof (1987) Mn/DOT (1990)
A.M. PEAK HOUR 600 1,070
P.M. PEAK HOUR 410 600
Our future traffic projections considered the previous p.m.
peak hour traffic projections for five, ten and twenty years
from the 1989 Dodd Road / I-494 traffic study and the 1988
Eagan Transportation Plan / Dakota County Transportation
Study.
The 1995 peak hour turning movement forecasts have been
refined using Northwest Airline's campus development plan and
other proposed development plans as a guide. A June 1988
report called the "Lone Oak Travel Demand Management Plan"
detailed future phased development plans for Northwest
Airlines, Wachovia and Cray Research. Four phases were
originally anticipated. Phases I and II were expected to
occur by 1995.
Although Phase II appears doubtful at this time from Northwest
Airline's standpoint, the 1995 volumes for the Dodd Road
Concept Plan includes this traffic for design purposes. The
attached Table I from the Lone Oak Plan shows the breakdown of
the anticipated development intensities.
TRAFFIC OPERATIONS
The traffic count information was used to create an estimate
for the a.m. and p.m. peak hours today (1992) . We then
analyzed the existing operations and examined some scenarios
for the immediate future.
The evaluation of roadway operations were based on a traffic
volume to capacity ratio (V/C) and a measure of the Level of
Service (LOS) provided. The attached charts summarizes our
findings for the South I-494 Ramp intersection on Dodd Road.
A.M. Peak Hour
In 1987, this intersection operated at a relatively good Level
of Service (LOS) C. It has since degraded to a LOS F in the
morning rush hour. If the dual left turn lanes were added to
the exit ramp, the LOS would return to C.
Memo of 12/10/92 * page 2 •
We then examined some scenarios for traffic growth in the
immediate future. If the traffic grows similar to the
previous 5 years (at 10 percent per year) , the LOS will again
degrade to LOS E in just a few short years. If the growth
rate slows to something similar to the state average (3.5
percent per year) , the Level Of Service would degrade a half
level to C-D by 1995.
The growth scenarios account for only the background traffic
due to the areawide development. If Northwest Airlines, Cray
Research or Wacovia properties adjacent to TH-149 develop, the
Level Of Service would degrade sooner.
The chart summary also notes that there may be some weave
conflicts on Dodd Road due to the heavy left turning traffic
from I-494 which also desires to turn at O'Neill Drive.
O'Neill Drive is used the heaviest by inbound morning traffic
followed by Lone Oak Parkway and then Northwest Parkway.
The heavy use of O'Neill Drive means that if dual left turn
lanes were provided on the I-494 off-ramp, the full benefit of
the capacity improvement would not be realized since many
vehicles would hug the inner left turn lane in anticipation to
making an immediate left turn at O'Neill.
The inbound "shortcut" via O'Neill is being used since
Northwest Airline's internal circulation roads and traffic
controls support such a pattern. Although the next entrance
at Northwest Parkway was originally expected to be the primary
route, this alternative is not perceived as being as direct
since delays are incurred at the stop signs at Northwest
Parkway and Lone Oak Parkway.
The City of Eagan recently performed some additional traffic
counts on O'Neill Drive, Northwest Parkway and Lone Oak
Parkway. These counts verified that indeed these "shortcut"
travel patterns are occurring.
-P.M. Peak Hour
The south I-494 ramps were analyzed for the evening rush hour
by the 1988 Study which projected that the 1995 Level of
Service would be F. The existing 1992 conditions are
estimated to be LOS E. Similar to the morning period, the
addition of dual left lanes would improve operations to LOS C.
Current background traffic growth trends would result in a
degrading of the Level Of Service to E-F by 1995. The 1995
p.m. peak hour Level Of Service is poorer than for the a.m.
because the traffic has been growing at a faster rate (15
percent per year) than the morning.
Memo of 12/10/92 *page 3 *
It has been hypothesized that the 1993 opening of the
Lafayette Freeway (TH-3) in Inver Grove Heights will help to
relieve the traffic congestion at Dodd Road by accommodating
part of the TH-55 to TH-149 to 1-494 movement. We do not
foresee this improvement resulting in a significant impact to
Dodd Road.
REVIEW OF SIGNAL WARRANTS
A review of the latest traffic counts, our 1992 estimates and
the 1995 projections found that:
* Traffic signals are warranted at both Northwest
parkway and Lone Oak Parkway today. Justification
for the Lone Oak Parkway signal is somewhat weaker
than for Northwest Parkway since it only meets 2 of
the 5 volume related warrants.
* All traffic volume warrants are met by 1995 even if
the Phase II developments for Northwest Airlines,
Wachovia and Cray Research do not come about.
The signal warrants were examined for three scenarios. The
first case was for existing street geometrics, the second
assumed modification of the internal stop signs to reduce the
"shortcut" movement, and the third examined if a median was
constructed on Dodd Road eliminating full access at O'Neill
Drive. Some traffic volume warrants are met under all cases:
SUMMARY OF SIGNAL WARRANT EVALUATION
1992 1995
Warrant Number Warrant Number
1 2 8 9 11 1 2 8 9 11
Existing Geometrics /
Travel Patterns
* Northwest Pkwy N C N Y Y C Y Y Y Y
* Lone Oak Pkwy N N N Y Y N Y C Y Y
Existing Geometrics /
Modify internal stops
* Northwest Pkwy C Y Y Y Y Y Y Y Y Y
* Lone Oak Pkwy N N N Y Y Y Y Y Y Y
Median on Dodd Road
at O'Neill Drive
* Northwest Pkwy Y Y Y Y Y Y Y Y Y Y
* Lone Oak Pkwy N N N Y Y Y Y Y Y Y
Y = YES N = NO C = Close (met for 7 of 8 hours)
Memo of 12/10/92 * page 4 *
•
•
TABLE 1
LAND USE DEVELOPMENT PHASING FOR LONE OAK SITE
•
PARCEL LAND USE PHASE I PHASE II PHASE III PHASE IV YEAR 2005
1985-1990 1990-95 1995-2000 2000-2005 ' TOTALS
NORTHWEST AIRLINES
A General Offices 264,630• 250,000 250,000. 764,630
B Office 68,800 68,800
C Office 111,000 111,000
D Computer Center 300,000 300,000
E Hotel 200,000 200,000
F Office 112,500 112,500
G Training Center 200,000 200,000
H N.A.T.C.O. 257,979 150,000 407,979
I Office/Tech 90 000 90,000
r: ri • - ,I. -. • • , ,.. : :,:41 . ,III - , r#1 2,254 909
WACHOVIA
J-1 Retail 30,000 30,000
J-2 Office 50,000 50,000
K-1 Retail 50,000 50,000
K-2 . Office 35,000 35,000
L-1 Retail 70,000 70,000
L-2 Office 30,000 30.000
M-1 Retail 150,000 150,000
M-2 Office 35,000 65,000 100,000
N-1 Office, Office/Showroom 50,000 200,000 40,000 290,000
Research & Development
0-1 Office 66,000 25,000 91.000
0-2 Retail 43,000 43.000
P-1 Office, Office/Showroom 248,000 248,000 4
Research & Development
P-2 Retail 76,000 76.000
Q-1 Office, Office/Showroom 9,000 114,510 123.510 -
Research & Develo.ment
l,: s _ •6.$4 10,$si -411,111 ,sis $ 1,386,510
CRAY
R-1 Office 364,000 160,000 73,000 597,000
R-2 Research & Development 91 000 40,000 18,000 149,000
SUBTOTAL - CRAY 455,000 200,000 91,000 746,000
LAUKKA-BECK
S-1 Office 0
TOTALS 1,177,609 1,518,800 1,099,000 592,010 4,387,419
NOTE: Parcel identifiers correspond to Figure 1.
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Appendix D
Figure Nos. 2, 3, 4 and 5
City Project No. 624
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t =Y-':° ROADWAY WIDENING
��-�-- r PROJ.N0.624
DODD ROAD / I-494 92287
�� EAGAN, MINNESOTA FIGURE NO.
Al I-494 EXIT RAMP 2
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TRAFFIC FLOW WORK TO BE DONE BY Mn/DOT
FISCAL YEAR 1996
ROADWAY WIDENING PROIN0.624
, s DODD ROAD / I-494 9287-
EAGAN, MINNESOTA FIGURE NO.
� �� DODD ROAD 3
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ROADWAY WIDENING PROJ.NO.624
DODD ROAD / 1-494 92287
Arras,' EAGAN, MINNESOTA
4� FIGURE NO.
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EAGAN, MINNESOTA
FIGURE NO.
EMPEERSIARCIVECESPIAMPVIS a DODD ROAD •5
1 ■
Agenda Information Memo
March 2, 1993 City Council Meeting
APRNRC APPOINTMENTS
A. Appointments,Advisory Parks, Recreation & Natural Resources Commission—Ballots
will be furnished for the appointment of members to the Advisory Parks, Recreation &
Natural Resources Commission. In official action at the February 16, 1993 City Council
meeting, a structure of ten members was approved for this Commission. Therefore, it will
be necessary to appoint members for the following terms. The variation in terms is due to
the expiration of two three-year terms as of December 31, 1992 (Erin Ibsen-Borgersen and
Jonathan Widem); a resignation from a term which has two years yet to run, expiring 12-31-
94; the one-year alternate term; and the three new terms which are being set up as one
three-year term, one two-year term, and one one-year term in order to stagger appointments
in future years. In summary, the Council will need to appoint persons to: a) three three-
year terms; b) two two-year terms; c) one one-year term; and d) one one-year alternate
term.
Erin Ibsen-Borgersen and Jonathan Widem are applying for reappointment. Alternate
Kevin Knight will be leaving Eagan and is not reapplying for reappointment. A copy of the
letter from Mr. Knight is enclosed on page for the Council's information. Also enclosed
on page C\'/is a copy of a letter from Jack Johnson indicating his resignation from the
Commission. (This is the remaining two years of a three-year position which will need to
be filled.) Also enclosed on page is a copy of a letter from David Szott regarding his
continued interest in appointment to the Commission.
In summary, those applying to the Advisory Parks, Recreation & Natural Resources
Commission are:
Present Members Meetings Missed:
Erin Ibsen-Borgersen March.June.August. Sept.. October
Jonathan Widem December
Applicants & Commission Choices in Order of Preference
Wendell Carlson (APRNRC)
Frankie Hall (APRNRC)
George Kubik (APRNRC)
David Medernach (APC, APRNRC)
John M. Powell (APRNRC)
Kenneth J. Rohlf (APRNRC)
John Rudolph (APRNRC, APC)
Jeffrey D. Schuetz (EDC, APRNRC)
David Szott (APRNRC, APC, SWAC)
Stephen C. Thompson (APRNRC, SWAC)
Roy Wallace (APC, Cable, APRNRC)
2 „
Agenda Information Memo
March 2, 1993 City Council Meeting
ACTION TO BE CONSIDERED ON THIS ITEM: To make three three-year terms, two
two-year terms, one one-year term and one one-year alternate term for the Advisory Parks,
Recreation & Natural Resources Commission.
1305 Berry Ridge Road
Eagan , Minnesota 55123
(612) 688-6805
February 12 , 1993
Thomas Hedges
City Administrator
3830 Pilot Knob Road
Eagan , Minnesota 55123
Dear Mr . Hedges ,
Please withdraw my application for reappointment to the
Advisory Parks , Recreation and Natural Resource Commission .
A change in employment , which will require the relocation of
my family will prohibit my further participation on this
commission .
My experience on the commission over the last year has
been extremely enjoyable , and I hope my service to the
community has been beneficial in some way .
Please express my gratitude to the City Council for
providing the opportunity for me to serve on this commission .
Also , my thanks to the other members of the Advisory Parks ,
Recreation and Natural Resources Commission and to Ken Vraa
and his staff for their help and hard work.
Best wishes and success in the future .
Sincerely ,
Kevin N . Knight
cc: Ken Vraa
Director of Parks & Recreation
' ,. FEB 18
, , 1
IL
Tom Hedges
City Adminstrator
City of Eagan
3830 Pilot Knob Rd.
Eagan,MN 55122
Dear Tom,
h is with exzeme regret that I write to inform you of my resignation from the Eagan Parks,
Receration and Natural Resources Commission. Serving the citizens of Eagan on this
commission for the past four years has been very rewarding. The vote of confidence expressed
by commission members in electing me Chairman and serving the commission in this capacity
has been extremely gratifying.However,due to increased work responsibilities and travel,I am
forced to resign effective immediately.
The staff in the Parks, Recreation and Natural Resources Department is,in my opinion,
unsurpassed by any in the nation. The people of Eagan are very fortunate to have such
creative, dedicated people on staff. Ken Vraa has put together an outstanding team to perform
with utmost capability the difficult responsibilities of their jobs.
I have enjoyed working with city staff and serving our growing community.
11■111P311,9
Jack Johns
Chairman.Parks,Recreation and Natural Resources Commission
cc Ken Vraa
870 Cornwallis Court
Eagan, Minnesota 55123
February 22, 1993 — ---
__ r
� H
Tom Hedges H "
City Administrators 2 3
3830 Pilot Knob Road 1,Jj
Eagan, Minnesota 55122
Dear Mr. Hedges;
I received your letter yesterday regarding the need for the City
Council to extend the deadline for a final decision on the
restructuring of the Parks, Recreation and Natural Resource
Commission.
I am still very interested in becoming a member of any one of the
sub-committees and welcome the opportunity to be chosen. I feel
that the continued study of natural resources and environmental
issues is of critical importance to our community and the need for
more commitment is paramount to our future.
Thank you for your letter informing me of the extension.
Sincerely
David Szot
688-0275
4 .
•
•
Agenda Information Memo
March 2, 1993 City Council Meeting
1993 - 1997
FIVE YEAR C.I.P.
B. 1993-1997 Five-Year Capital Improvement Program--The last Five (5) Year Capital
Improvement Program was adopted in March, 1992 for 1992-1996. Each year the Five (5)
Year C.I.P. is updated, a process that began during summer of 1992 and continued through
the final work session that was held February 9, 1993. The Capital Improvement Program
(C.I.P.) is a multi-year planning instrument used for the City to identify needed capital
projects and to coordinate financing and timing of those projects to maximize the return on
the investment made by the citizens of Eagan. Upon approval of the document, the 1993
year becomes an approved budget. The years 1994-1997 are subject to additional review as
new C.I.P.s are prepared and for budgetary purposes is a guideline.
During the review of the C.I.P. at numerous meetings throughout the fall 13f 1992, issues
ranged from establishing a manageable level of capital expenditures to a designated category
of revenue appropriate for financing projects identified in the Five (5) Year C.I.P.
document.
For City Council consideration, a copy of the C.I.P. text and summary of the proposed
financing methods including detailed summaries of Part I and Part II are enclosed on pages
G� through 1 CD.
Staff will have a handout available for distribution and overheads for the audience.
The City Administrator was given specific direction to prepare a summary of a concept the
City Council discussed and gave consideration to at the February 9th workshop as pertains
to one capital project under Part I, the Recreation Facility/Multi-Use Arena. For a copy
of that information, refer to pages ( \. through 113 . •
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny, with or without
amendment, the Capital Improvement Program for the years 1993-1997 as a multi-year
planning instrument recognizing that 1993 reflects an approved budget,while 1994-1997 will
require additional review as new C.I.P.s are prepared.
9,
•
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
• DATE: FEBRUARY 2, 1993
SUBJECT: DRAFT 1993 - 1997 CAPITAL IMPROVEMENT PROGRAM
BACKGROUND
The attached document is the draft Capital Improvement Program, as revised,for the years
1993 - 1997. This Capital Improvement Program (CIP)is a multi-year planning instrument
used for the City to identify needed capital projects and to coordinate financing and timing
of those projects to maximize the return on the investment made by the citizens of Eagan.
Upon approval of the document the 1993 year becomes an approved budget. The years
1994 - 1997 are subject to additional review as new CIP's are prepared.
The draft CIP has been reviewed at numerous meetings during the fall of 1992. Issues have
ranged from establishing a manageable level of capital expenditures to a designated category
of revenue appropriate for financing projects identified in the five year CIP. Adoption of
a five year CIP will provide direction to the community and prepare the Council and staff
to coordinate the many projects identified in the five (5) year CIP.
During the decade of the 1980's, the demand for services and the cost of providing them
both increased rapidly. Currently, financial and development activities are complex and
must be carefully analyzed. In order to evaluate projects, a methodology was devised to
determine which projects were the most important. The CIP includes the scheduling of
public improvements within the community over a five year period. This program takes into
consideration the community's financial capabilities as well as its goals and priorities.
For the purpose of this report, the capital improvement can be defined as a major non-
recurring expenditure for any physical facilities of government. Typical expenditures are the
cost of land acquisition or interest in land, construction of buildings or other structures,
construction of roads, utilities,'parks, vehicles and equipment. The ClP is directly linked
to goals from policies,land use and community facilities sections of the comprehensive plan,
redevelopment and the maintenance of the community. The primary objective of the CIP
is to integrate specific goals,policies and recommendations contained in the City's plan and
its capability to pay for and maintain capital improvements.
The City's ability to finance the necessary improvements have been discussed at length by
City Council and staff to date. Public policy is made difficult due to the demand for
improvements that are a net result of the rapid growth of the community during the past
several years. Unfortunately, this demand outstrips the City's ability to finance the
improvements, particularly within the constrains of rising debt service costs. The most
difficult aspect of public policy in giving consideration to the proposed CIP is to prioritize
each of the proposed capital projects.
5
1993 -1997 CIP PROGRAM
FEBRUARY 2, 1993
PAGE 2
This CIP is divided into three (3) specific parts:
PART I
•
(Public Facilities),
Part I is funded through four (4) revenue sources which include:
• • Community Investment Fund/Interest Proceeds
• Single Family Bond Fund
• Public Enterprise User Fees
• Undetermined Source (i.e. bond referendum, Community Investment
Fund/Principal or some future funding source.)
PART II
(Vehicles and Equipment)
_ The main financing source for Part II is the equipment revolving fund which receives
funding from general property tax allocation and equipment certificates which is a form of
bonding, also obligating a general property tax revenue source. Public enterprise user fees
are a funding source for vehicles and equipment used in the public utility departments.
PART III
(Public Facilities Infrastructure and Park Improvement Projects)
Part III if funded primarily through six (6) sources:
• Revenue Bonds • G.O. Bond Referendum
• Special Assessment Bonds • Major Street Fund
• Park Site Acquisition and Development Fund • Public Enterprise User Fees
The draft 1993 - 1997 CEP for all three parts (I, U & III) as presented totals $38,953,540.
A summary of proposed expenditures and financing methods is enclosed on pages 12.
through \.
PART I
This section, as previously stated provides a one (1) year budget and a four (4) year
guideline for general government facilities. The revenue sources include the Community
Investment Fund,which is the dedication of 90%of the interest earnings on the Community
Investment Fund principal, the single family bond fund, which relates to unrestricted
proceeds the City has gained for the management of the 1980 single family bond fund,
public enterprise user fees and, finally, a column entitled "Undetermined" which simply
states that there is no declared revenue source for those public improvements.
ty
• 1993 -1997 CIP PROGRAM
FEBRUARY 2, 1993
PAGE 3
Policy direction regarding Part I is to prioritize projects and establish a level of funding so
staff can begin coordination of these building programs.
At the December workshop meeting, the City Administrator was directed to review and
coordinate data on the following issues:
1. Analyze future Fire Department needs and determine whether a sixth fire station and
other Fire Department improvements are necessary within the next five years or in
the foreseeable future.
2. Prepare cost estimates for the law enforcement/municipal center expansion.
3. Provide a cost analysis and site plan for parking lot and infrastructure improvements
to the overall municipal center site and, further, determine how a recreational
facility/ice arena can be integrated into further community center/recreational
facilities.
4. Prepare cost estimates for the proposed recreational facility/ice arena project.
With the excellent cooperation of the entire management team, this information has been
coordinated for review by the City Council. Enclosed on page ILA is the revised schedule
(Part I) for the General Government facilities.
First,there was direction by the City Administrator to review the feasibility of consolidation
of training room facilities and other uses between police and fire. The Fire Department
executive committee, having met with the City Administrator and Chief of Police have
considered a number of alternatives. According to the Fire Chief and on behalf of the Fire
Department Executive Committee,the following is a review of the capital projects proposed
for the Fire Department: -
1. Land Acquisition/Future Fire Station—In 1993, land acquisition for a future fire
station in the northwest corner of the City is proposed. It is the intention of the
volunteer fire department to land bank a small portion of property for a possible fire
station in the northwest corner of the City.
2. Expansion Fire Station 3 and Remodel Fire Station 1--It is proposed in 1994 that
Fire Station #3 be expanded to include one new truck bay on the west side of the
existing fire station and also to relocate the dispatch area and upgrade the training
room. There is also a proposal to remodel the exterior of Fire Station #1 to blend
the building with the surrounding neighborhood.
3. New Fire Station/Administration Facilities—Proposed in 1995 is the new fire station
which includes administration facilities. There are two considerations: a) to locate
the administration and new station within the new government center law
1993 -1997 CIP PROGRAM
FEBRUARY 2, 1993
•
PAGE 4
•
enforcement building or 2)to construct a separate facility in the area of Wescott and
Lexington Avenue. One of the concepts discussed in the next parap aph addresses
a joint police/fire administration building identified as Concept E.
In 1996, there is a proposal for land acquisition for a specialty training facility. Proposed
for 1997, is construction of a new training facility that would be used for hazardous material
spills,propane and gas main fires/explosions and other specialized training needs. The Fire
Department is exploring alternatives that include retrofitting the existing fire training facility
that Burnsville, Eagan and Apple Valley share in Burnsville for these specia training needs,
acquiring a site in Eagan to provide these training needs and, finally, if a site and facility
is to be planned for the City of Eagan, a joint funding will be explored with other
neighboring communities.
Regarding the municipal center/law enforcement expansion the City's Assistant Chief
Building Official/General Government Building Coordinator Steve Hanson has prepared
_ five (5) concepts that include characteristics, additional space provided, estimated costs and
pros and cons for each of the plans. For a copy of those five (5) concept:, refer to pages
tS through Z0.
The third consideration is the site preparation. Community Development, Parks and
Recreation and Engineering have all analyzed aspects of the site preparation and, for their
findings and recommendations, refer to the attachment enclosed on pages 1 through
aq . It appears the estimated cost of$500,000 will not be adequate and more realistically
the total dollar amount for all site improvements is $840,000.
The fourth consideration is staff direction to review how the recreational facilities/ice arena
project can be integrated into the site development without restricting any future community
center project. The staff has analyzed the location of an arena and has concluded that
construction of the arena at tine present time will not deter any future additions for future
phases of a community center., Also, as directed by the City Council, staff has again
carefully reviewed options for constructing an ice arena facility in an effort to hold the cost
as low as possible and still meet certain community objectives. For a copy of that analysis,
prepared by the Director of Parks and Recreation, refer to pages 30 through 3 S
•
C �
1993 -1997 CIP PROGRAM
FEBRUARY 2, 1993
PAGE 5
•
Staff has identified three (3) very significant areas of potential philosophical differences
which seem to require consensus before approval of the Part I CIP can be expected. These
areas are as follows:
I. Use of Community Investment Fund
A. Current Situation
1. Set up as trust fund - principal plus 10% of interest earnings would
remain intact.
2. 90% of annual interest earnings available to spend on projects of
community-wide benefit.
3. Current cash balance is approximately $10 million.
4. 90% interest earnings in today's environment will support — $5.5
million of borrowing over 15 years. If $5.5 million is spent today the
total fund is essentially out of business for 15 years unless there is a
dramatic increase in interest earnings.
5. Assumes that other financing sources would be required to pay for
projects that could not be funded within the $5.5 million.
6. Creates the potential for bond referendums with money in the bank.
7. System probably will not work if the concern that a higher priority
project will surface becomes a dominating factor.
B. Alternatives
1. Use all available Community Investment Funds to finance currently
identified projects on a priority basis.
a) Eliminates the short-term need for other financing sources e.g.
bond referendums.
b) Could increase operational costs faster than they can be
absorbed by operations budgets; for projects identified beyond
1994.
c) Eliminates long-term trust and .potential benefit from that
concept.
d) Assumes that the projects identified today have a higher priority
than projects that may be identified in the future.
goTi
1993 -1997 CIP PROGRAM
FEBRUARY 2, 1993
PAGE 6
e) Probably should introduce park development into the Part I
funding allocation equation, pending revision of the Master
Plan.
f) Tends toward spending because the money i> available not
because the project is essential.
2. Some combination of A and B.
C. Policy Decisions
1. What is the appropriate use of money currently available in the
Community Investment Fund?
2. Assuming the City commits the $1,350,000 to the recreational facility
project, are any other City contributions as suggested by the Hockey
Association to be considered or is the difference a challenge to the
community?
II. What range of project's should be factored into today's discussions''
A. Are there potential needs beyond those identified for the years 1993 - 1997.
1. Should the uncertainty of potential projects and their importance to
the community force the freezing of spending on any project
considered non-essential today.
2. Does the effort to identify all potential projects drive spending
requests. Have those requests already been compressed to five (5)
years.
B. What is an acceptable risk between spending today for today's needs and
saving for potentially higher priority projects in the future.
C. Policy Decision: How much money can be spent versus banked for the
future? Is a referendum for any project at any time in the, future a viable
option?
III. Policy Decision: Should there be more consolidation of Police and Fire facilities
through this CIP process.
Upon direction on these three (3) issues, staff would suggest the following:
1. An RFP process which would result in the hiring of an architectural firm should be
authorized.
L
1993 -1997 OP PROGRAM
FEBRUARY 2, 1993
' PAGE 7
•
2. No plans should be adopted by the City Council or management team until the
architects have concluded their review.
3. Aesthetics or public needs important to the City Council in regard to specific projects
should be delineated.
PART II
Since the City Council workshop, held in December 1992, the City Administrator has held
several work sessions with departments to analyze and rethink the proposed replacement
and acquisition of vehicles and equipment during the next five (5) years. The initial
proposal sent to the City Council by departments totalled $6,712,450 as an obligation for
equipment certificates. In addition, there was $137,000 budgeted as a general fund
expenditure and $551,500 estimated for equipment under the public utility user fees. The
_ total for vehicles and equipment was $7,400,950.
The challenge identified by the City Council and management team is to balance the need
for maintaining efficient vehicles and equipment to provide a constant level of services with
an acceptable spending program. The primary goal in the staff review process has been to
reduce proposed expenditures thereby controlling future obligations which would require tax
increases. There is a great deal of anxiety in using this approach since there are obvious
costs associated with not buying certain equipment.
Through many meetings and the analysis of the proposed spending, two constraints were
given consideration in allocating dollars for the 1993 - 1997 CIP Part II. The first provides
a maximum $500,000 annual allocation for all general government equipment and the
second assumption determines that All equipment will be acquired within the funding
allocation for the next five yeat§. Departments can bank a portion of an unused funding
allocation each year for a more expensive equipment item, i.e. fire pumper, road grader or
the related. The only exception in this funding allocation equation is a City-wide investment
such as a radio communications center or opti-corn. No City-wide equipment is included
in this proposed CIP for 1993 - 1997.
As a further control, capital equipment items will be requested on an annual basis to the
City Administrator and then presented to the department bead team for consideration
before any review is given by the City Council. This approach provides better internal
communications, collaboration by departments and truly integrates a consensus into the
planning and expenditure of capital dollars. Despite the funding allocations, the five year
CIP is a guideline and dollars budgeted aren't necessarily dollars that can be spent except
for 1993. To determine an annual spending allocation for each department, historical data
1:i1 0\
.s.
•
i
1993 -1997 CIP PROGRAM
FEBRUARY 2, 1993
• PAGE 8
for the past three years and capital equipment proposed for the original 1993 - 1997 CIP
was used.
Departments for the most part have reduced the proposed spending •for equipment
acquisition and will be required to comply with the proposed budgetary constraint or funding
allocation. The potential consequences to departments in reducing the spending for vehicles
and equipment vary. As an example,in the street department the elimination of equipment
may require additional operating costs for contractual snow removal, street sweeping and
pavement marking. There is also an uncertainty regarding maintenance cost if the life
expectancy of equipment is prolonged. There may be need to contract out some of the
equipment repair given the current staffing level of two in the central service maintenance
division.
There were a number of administrative policies considered during the review of vehicles and
equipment. The following is a list of discussion points used as the management team
conducted their evaluation which the City Council may find interesting:
• Create a funding proposal that will eventually phase out the reliance on
equipment certificates.
• Consider a program of $500,000 per year as a guideline for equipment
acquisition. Utilize a consensus approach to equipment acquisition including
all departments in the review process.
• Introduce departmental presentations to understand internal acceptance prior
to any presentation to the City Council and public.
• Reactivate the computer committee to analyze data processing equipment
needs.
• Reward creative thinking for the consolidation or sharing of equipment.
• Lease/rental of vehicles for short term use.
• Develop equipment acquisition/replacement criteria.
• $5,000 will become cap for equipment presented in a five year CIP after 1993.
Items under $5,000 will remain in the operating budgets.
• Develop criteria which equipment must meet such as a safety test and the
cost/benefit to the City for acquisitions.
•
•
1993 -1997 CIP PROGRAM
FEBRUARY 2, 1993
PAGE9
For a recap of issues, there were concerns that older equipment can cause more
maintenance placing a burden on service delivery,the potential impact on future operating
budgets if equipment is not replaced, a delay in equipment could load up the burden on
equipment in the late 1990's and,finally,the need to recognize that new development brings
a price of service delivery or a direct cost to the five year CIP.
Departments should be congratulated for their effort in revising the five year CUP to a
general government spending proposed at$3,132,000 and the public utility at$224,500. The
total budget for Part II 1993 - 1997 is proposed at $3,356,500 or a reduction of 55% from
the $7,400,950 presented in December. The fire aerial truck proposed in 1997 is the major
problem in the funding allocation and it will be necessary to consider future priorities and
a funding plan for that specialized piece of equipment.
The following table illustrates the level of departmental requests compared to the five (5)
year allocation:
•
COMPARISON OF REQUESTS TO FIVE YEAR
ALLOCATION BY DEPARTMENT
$quipment Certificates
Variance
Department Requests Allocation yavorable(Unfavorable)
Data Processing $188,800 $175,000 ($ 13,800)
Community Development 65,000 65,000 0
Police 504,900 485,000 (19,900)
Fire 1,100,000 625,000 (475,000)
Engineering 72,300 45,000 (27,300)
Streets 654,200 610,000 (44,200)
Central Services Maint. 66,800 50,000 (16,800)
Parks and Recreation/Tree
Conservation 480.000 445.000 (S 35.000)
Totals 53.132.000 S2.500.000 (S632.000)
As a credit to the departments there were a number of considerations made in this process.
Actions such as the Police Department extending mileage to 100,000 miles for cars,the Park
Department eliminating equipment such as the skid loader, Community Development
reducing the number of vehicles to include only vehicles for first line operations,
Engineering exploring the acquisition of used vehicles and the significant reduction in the
amount of equipment originally proposed under Data Processing are but a few examples.
et
1993 -1997 CIP PROGRAM
FEBRUARY 2, 1993
PAGE 10
Enclosed on pages ak through are the revised copies of the Part U vehicle and
equipment proposed capital spending for 1993 - 1997. In addition and as a part of the
appendix, budget worksheets for Part II are enclosed on pages q' through ha.for City
Council review.
Policy direction for Part II is:
1. Determine a per year spending level; $500,000 is the recommendation for the
General Fund capital.
2. Ratify the administrative process for an annual determination of equipment needs.
PART III
This portion of the CIP is more subjective,especially the capital projects listed under public
infrastructure for the simple reason that projecting how development will occur in the next
five (5) years is not an exact science. The capital projects as shown are guidelines and
require modification as the City continues to develop. The planning process for the CIP
includes an evaluation of all the master plans, proposed development and coordination of
CIP's for other units of government, specifically the County's five year CD'.
Capital projects, including park land development and acquisition have not been updated
since the November 10 meeting when the proposed capital improvements program was last
discussed for Part III. Prior to final adoption some adjustments will be necessary in Part M.
It should be noted that Part III is a planning guideline and actual spending will be driven
by 1) results of the parks system plan update and 2) growth and need for expanded public
infrastructure. Enclosed on pages=through q(o is the schedule for. Part Ill capital
improvements.
The park development snmmrSTy shows an unfavorable revenue requirement to exceed
$4,000,000 if the City's objective is to fulfill park land acquisition and development according
to the 1984 Park Master Plan within the proposed 5 year CIP time frame. Since City.
Council direction in November of 1992 was to update the park master plan, alternatives or
policy considerations should focus on 1)a direction to the Parks and Recreation and Natural
Resources Commission to revise the five year park development program to meet the
$1,375,000 revenue projections or 2) adopt the CIP with the understanding that the park
development and acquisition proposed as a part of the Part III will be further evaluated with
the park master plan update.
1-D
1993 4997 CIP PROGRAM
FEBRUARY 2, 1993
PAGE 11
• SUMMARY
In summary, adoption of the five year CIP as a planning tool for capital projects is
important to allow scheduled projects and capital acquisition to proceed. Once
prioritization and funding levels are determined for Part I, the staff can proceed with the
RFP for architectural services, complete necessary project review and proceed ahead with
those capital projects as determined. Action for Part II is to provide direction on the level
of spending so departments can proceed with specifications to acquire equipment according
to the City's CIP policy. As stated for Part III this item is more subjective and requires a
decision as to whether the City plans to prolong proposed expenditures regarding park land
development until the parks systems plan is updated.
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GENERAL GOVERNMENT FACILITIES
FUNDING SOURCE
Total Community Single
Project Investment Family
Protect Title Cost Undetermined Fund Bond Fund
1993
Land Acqui. Future
Fire Station NW Corner
of City $ 100,000 $ 100,000
Municipal Ctr Site Prep. < 840,000 $ 315,000 525,000
Law Enforcement/Muncipal
Center Expansion 2,500,000 2,500,000
Recreational Facility
1.350.000 500.000 $850.000
Total 1993 $4,790,000 $315,000 $3,625,000 $850,000
1994
Expand Fire Station #3 $150,000 $275,000
Remodel Fire Station #1 125,000
Maintenance Facility Land 200.000 200.000
Total 1994 $475,000 $200,000 $275,000
1995
Fire Station Near Wescott/
Lexington with Administration
Facility 8800.000 S800.000
Total 1995 $800,000 $800,000
1996
Land Acquisition for Training
Facility 8100.000 8100.000
Total 1996 laoo,000 $100,000
1997
Construct Training Facility 8200.000 8200,000,
Total 1997 $200,000 $200,000
GRAND TOTAL 86,365,000 8515,000, 85,000.000, $850,000,
Breakdown by Facility
Fire $1,475,000 $1,475,000
Municipal Center/Police 3,340,000 $315,000 3,025,000
Recreational Facility 1,350,000 500,000 $850,000
Maintenance Facility 200,000 200.000
TOTAL 86.365.000 8515.000 85.000.000 8850.000
•
VEHICLES AND EQUIPMENT
SUMMARY BY YEAR BY DEPARTMENT
Public
Equipment Utility
Certificates User Fees
1993
Data Processing $ 34,000
Community Development 13,000
Police 73,700
Fire 52,900
• Engineering 18,000
Streets 22,700
Central Services Maint 29,000
Parks & Rec/Tree Conservation 75,000
Water $ 37,500
Sanitary Sewer 36,000
Storm Drainage 4.500
1993 Totals S 318.300 S 78 . 000
- 1994
Data Processing $ 39,200
Community Development 13,000
Police 111,600
Fire 197,100
Engineering 22,300
Streets 43,500
Central Services Maint 16,300
Parks & Rec/Tree Conservation 70, 000
Water $ 21,750
Sanitary Sewer 24 .750
1994 Totals S 513 . 000 S 46. 500,
p95, .X
Data Processing $ 39,200
Community Development 13,000
Police 114,400
Fire 18,000
Engineering 18,000
Streets 60,000
Central Services Maint 21,500
Parks & Rec/Tree Conservation 123,000
Water $ 15,000
Sanitary
1995 Totals S 407 . 100, S 15. 000
VEHICLES AND EQUIPMENT (CONT'D)
Public
Equipment Utility
Certificates User Fees
•
't
1996
Data Processing . $ 32,200
Community Development 13,000
Police 101,200
Fire 232,000
Engineering 14,000
Streets 285,000
Parks & Rec/Tree Conservation 132,000
Water $ 20,000
Sanitary Sewer 35.000
1996 Totals $ 809 .400, $ 55. 000,
1997
Data Processing $ 44 ,200
Community Development 13,000
: Police 104,000
Fire 600,000
Streets 243,000
Parks & Rec/Tree Conservation 80,000
Sanitary Sewer 30. 000
1997 Totals $1.084 .200 $ 30. 000
GRAND TOTALS 83.132.000 $224.500
OU)+MARY BY DEPARTMENT
Data Processing $ 188,800
Community Development _ 65,000
Police -.N 504,900
Fire 1,100,000
Engineering 72,300
Streets 654,200
Central Services Maint 66,800
Parks & Rec/Tree Conservation 480,000
Water $ 94,250
Sanitary Sewer 125,750
Storm Drainage 4 .500
S3 .132 .000 $224 .500,
-r
MEMO
_city of eagan
• TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: FEBRUARY 18, 1993 '.
SUBJECT: RECREATION FACILITY/MULTI-PURPOSE ARENA
The following information attempts to summarize the concept direction that was given by
the City Council at the workshop session on February 9 regarding the proposed
recreation facility/multi-use arena.
Project
The project is to be entitled a recreation facility/multi-use arena and will include an
outdoor wading pool. The multi-use arena will include an ice surface approximately 7
months during each year for organized skating to include hockey, Ringettes, broomball,
figure skating and other related ice uses. It is expected that Independent School District
#196 will rent ice time in this facility for Eagan High School organized activities that
require ice. The ice facility will be designed and scheduled to benefit all ages including
open community skating for families and non-organized skating purposes.
The multi-use arena could be used for indoor soccer leagues in the spring as well as
other community events during the summer, such as Boy Scout and Girl Scout
jamborees, baseball card shows and related dry floor events.
The proposed wading pool would offer families with small children an opportunity to enjoy
outdoor water activities and would be considered a phase in a longer development
framework for a comprehensive community center. The wading pool could be used for
various water safety programs for toddlers and small children and provide an activity that
allows families in the community to meet and socialize.
Project Cost
The method of financing the project is as follows:
The City Council will appropriate, through its five year CIP in 1993, $1,400,000
($1,350,000 towards the multi-use arena and$50,000 towards the outdoor wading
ti pool)to be set aside for the project. It is expected that the building will cost a total
of $1,850,000 ($1,800,000 for the multi-use arena and $50,000 for the outdoor
wading pool. The $50,000 figure for the wading pool is an estimate. Further
research will be necessary to determine a more exact figure.) .
The City's appropriation will be made from a combination of two capital fund
project sources,the Community Investment Fund and the remaining balance of the
Single-Family Housing Bond Fund. These funds exist as a direct result of
excellence in financial management for debt retirement of a 1980 single-family
mortgage bond sale and special assessment bonds that were sold in the
1970's/1980's that have generated a fund balance. These funds have not received
any transfers or revenues from property taxes.
It is the City Council's intention to limit the financial commitment to these two
construction projects to $1,400,000. Additional funding will be required as a
community match, either as a cash commitment or a financial pledge backed by
a legal agreement with the City of Eagan. Donations in the form of materials, labor .
and other resources will be encouraged for the initial project and any
enhancements of the multi-use arena once it is completed. An enhancement could
mean completion of a permanent bleacher system, team rooms, scoreboard,
sound system and other related building use items. A decision will need to be
made by the Council if the wading pool construction will exceed $50,000 as to
whether contributions towards it will also be required.
The many studies that have been completed all indicate that operating costs of the
multi-use arena will be offset by user fees, eliminating the need for subsidy with
property tax dollars on an ongoing basis. The City Council, preliminarily, has
concluded that this park/recreation use will be self-supporting.
Next Step
Once the CIP is formally adopted, the following steps should be considered:
1) Retain a project estimator
2) Create a special community-based task force to work with the project
coordinator and the Director of Parks & Recreation and to begin and
conclude a community-based campaign for raising the additional capital
necessary for a successful project. That committee should be solicited from
the community and could be appointed as early as the March 16 meeting.
3) A public information packet needs to be prepared for presentation to the
community, including service organizations, corporations,special use groups
and the citizens, so the community completely understands the project and
the basis for solicitation of financial support.
4) A sign (similar to the traditional United Way Thermometer) will be erected on
site, adjacent to Pilot Knob Road, informing the public of the fundraising
progress by the community.
• Summary
In summary, the City Council has responded to the community in looking at alternatives
to provide a multi-use arena facility without requiring an increase in property taxes. To
ensure community support, a portion of the project needs to be funded through
community donations in order for the City's public funding commitment to be released.
The project will forge ahead once the community answers the challenge.
vsncial4te%
City Administrator
TLH/vmd
.r
Agenda Information Memo
March 2, 1993 City Council Meeting
DAKOTA COUNTY ECONOMIC DEVELOPMENT PARTNERSHIP MEMBERSHIP
C. Resolution, Dakota County Economic Development Partnership, 1993 Membership—At _
its meeting of February 2, 1993, the City Council considered this matter and referred it to
the Economic Development Commission for review to det rmine the otential value for
membership in this organization. Enclosed on pages/(5 through((a is a copy of the
minutes of that meeting relative to that item. Please note that the Commission is
recommending approval of the membership for a one year term. It was also suggested at
the meeting that this membership would be reevaluated on an annual basis based on the
outcome of the EDC Mission Statement activities if alternative uses of funds are identified
which would more appropriately serve the needs of the community. Also enclosed on page
Pis a copy of the correspondence received from the City of Apple Valley on behalf of the
artnership and on pageial through 'Z,kis a copy of a draft resolution adopting the City's
membership in the Partnership for 1993. Finally, enclosed on pages through 13i j is a
copy of the strategic focus and organizational analysis for the proposed Partnership. This
outlines the major goals of the Partnership as well as the process by which it was concluded
that a Partnership would present a value to the Dakota County area.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a resolution of
membership for the City of Eagan in the Dakota County Economic Development
= Partnership for 1993 as presented.
1 ( �
MINUTES OF THE ECONOMIC DEVELOPMENT COMMISSION
Eagan, Minnesota
Page 2
After discussion of various potential meeting times, by
consensus the commission decided to hold meetings on the fourth
Tuesday of month at 7:00 a.m. As such, the next meeting of the
committee will be on Tuesday, March 23, 1993 at 7:00 a.m.
4. Establishment of Standing Committees
The Commission currently has two standing committees--the
Contact Committee and the Promotions Committee. Chair Johnson
polled each commission member for his/her preference for serving on
one of the two standing committees. By general consensus,
participation on these committees is as follows:
Contact Committee: Morgan, Pederson, Green, Hughes, Duholm
and Tom Korsman.
Promotions Committee: Pederson, Clark Matuszak, Oestreich,
Grinde and Johnson
•
• II. APPROVAL OF MINUTES
Hughes moved approval of the January 28, 1993 minutes as written.
Second by Grinde. Motion approved unanimously.
III. OLD BUSINESS
A. Dakota County Economic Development Partnership
Hedges gave an overview of the formation of the Dakota County
Economic Development Partnership (DCEDP) . Hohenstein continued
with a history of the DCEDP, noting that the partnership has
developed a budget and funding formula for member participation.
The DCEDP is asking for membership participation from the City of
Eagan at a rate of approximately $6,000 for one year. DCEDP
members would be members of Metro East Development Partnership
(MEDP) , as a group. Eagan currently is a member of MEDP, at a rate
of $500 per year. Hohenstein stated that the question before the
commission is whether membership in the DCEDP is a valid expense.
Aberg elaborated on the history of the DCEDP, stating that the
impetus to form the DCEDP came from the receipt of a $20,000 grant.
This grant was used to hire a consultant to determine the form and
function of the DCEDP. Purposes of such a partnership is to
establish a network among economic development personnel throughout
the County, develop joint promotional materials and programs and to
encourage a sharing of resources between communities.
Aberg stated that DCEDP is aiming for one third participation
from cities, one third participation from Dakota County and one
third participation by private sources. He added that Dakota
MINUTES OF THE ECONOMIC DEVELOPMENT COMMISSION
Eagan, Minnesota
Page 3
County has committed to match the funds contributed by the cities
up to a cap of approximately $30,000. To date, Apple Valley,
Burnsville, Farmington, Lakeville Rosemount and West St. Paul have
all joined the partnership. Hastings, Inver Grove Heights, Mendota
Heights and South St. Paul are all considering membership.
Aberg stated that the DCEDP will be advertising for the
director position in March, and hope to have that position filled
by June, with the director starting by July 1, 1993.
Pederson questioned if DCEDP would be MEDP's largest
contributor. Aberg replied that he was not certain, but did not
think it would be, considering some of the large corporate members
of MEDP like 3M Company.
Grinde asked how Eagan would benefit from DCEDP membership.
Aberg responded that the intent of DCEDP, through networking,
coordinated marketing efforts, and educational seminars, would be
to attract or keep businesses in Dakota County.
Duholm asked how DCEDP's first year budget would be used.
Aberg stated that the budget would go toward operating expenses and
program development, with most of the budget in the first year
going to operating expenses.
Clark Matuszak asked to whom the DCEDP director would report.
Aberg responded that a board will be formed from the DCEDP
membership, and the director will report to this board.
Johnson stated that since networking has been a focus of this
commission, the DCEDP could serve this effort well.
Morgan asked how the DCEDP would keep the cities from bidding
against each other for businesses. Aberg stated that the DCEDP has
developed a code of. ethics for members to follow in such
situations.
Grinde asked what percentage of DCEDP efforts would be
reactive versus proactive. Aberg stated that DCEDP would focus
primarily on promotion at first.
Chair Johnson called for a motion on this item. Pederson •
stated that he does not believe that the City Council, in his
review of the Council. minutes on this item, requested the
commission only to approve or deny a recommendation to join the
DCEDP. Rather, he believes that the City Council has directed the
commission to determine whether activities are available to the
commission as alternatives to the DCEDP.
Hughes asked where in the City budget the $6,000 membership
MINUTES OF THE ECONOMIC DEVELOPMENT COMMISSION
Eagan, Minnesota
Page 4
fee would come from. Hedges responded that it is possible that the
money could come from surplus TIF funds, although TIF funds have
not been tapped for such a use before. If the $6,000 does not come
from TIF funds, it would have to come from the general fund. Since
all funds in the general fund have been budgeted for other uses, if
the membership fee is taken from the general fund, some other
budgeted item would be reduced by that amount.
Hedges noted that he sits on a group of Dakota County city
managers and administrators, and that this group has been working
towards collaborative efforts. The DCEDP could aid in these
collaborative efforts. Hedges stated that the question the
commission should consider is whether, on its own, the commission
could spend $6,000 and get the same level of collaborative effort
as a $6, 000 contribution to membership in the DCEDP.
Hughes asked if the commission needed to make a recommendation
at this meeting, or if it could wait until the next meeting. Aberg
stated that the DCEDP had hoped for a decision from the City within
the next couple of weeks.
Green asked if the City has any statistics on how many
business leads come directly to the City and how many come
indirectly to the City through MEDP, realtors or other sources.
Hohenstein said he does not have exact statistics, but estimates
that the City receives a couple of leads per week from MEDP.
However, these leads often contact the City on their own or through
a realtor in addition to through MEDP.
Hughes moved to approve a recommendation that the City of
Eagan join the Dakota County Economic Development Partnership at
the $6, 000 membership rate for one year. Motion seconded by
Morgan.
Pederson stated that he will abstain from the vote because he
believes the action should follow the commission's finalization of
its mission statement and action plan effort.
Oestreich stated that he thinks it is important to move
forward at this time, but the commission should explore other
partnerships and the benefits received from these partnerships.
Clark Matuszak stated that she supports the motion, but wants
it made clear that the membership is for one year, subject to
review prior to renewal as opposed to automatic ongoing membership
renewal. Hughes stated that he accepts Clark Matuszak's comments
as a friendly amendment to this motion. As such, the motion is to
approve a recommendation that the City of Eagan join the Dakota
county Economic Development partnership at the $6, 000 membership
"k
MINUTES OF THE ECONOMIC DEVELOPMENT COMMISSION
Eagan, Minnesota
Page 5
rate for one year, with the understanding that renewal of this
membership will be subject to annually review. Motion approved by
a vote of 7-0-2. Ayes: Johnson, Oestreich, Clark Matuszak,
Duholm, Morgan, Hughes and Grinde. Abstentions: Pederson and
Green.
B. Economic Development Visioning
Hohenstein reviewed the memorandum from Eggers regarding the
commission's mission statement, explaining how staff had grouped
the ideas brainstormed by the commission into eight categories plus
a "widows and orphans" category. Hohenstein stated that these
eight categories could be incorporated into a mission statement in
one of two ways. One way would be to define economic development,
then state that the eight categories are the ways in which the
commission would achieve this definition. The other way would be
to state that the eight categories will be done in order to achieve
economic development as defined.
Noting that this is an important, but.time consuming process,
the general consensus of the commission was to hold a special
meeting for the specific purpose of developing the mission
statement and action plan. This special meeting will be held on
Thursday, March 4, 1993 from 4:00 to 6:00 p.m. at City Hall. Chair
Johnson noted that it may be helpful for each of the commission
members to review the categories and split them into "to do" types
and "to be" types.
Several commission members expressed the need for greater
review time of agenda materials. Hedges stated that the City is
short of staff at the present time, but could possibly fax special
memos on issues that may require longer review times. Hohenstein
noted that the schedule for distributing commission agenda packets
is identical to all City commissions and the City Council, and that
it may be difficult in,,some cases to prepare and distribute agenda
packets quicker.
IV. NEW BUSINESS
There was no new business.
V. STAFF REPORTS
A. Current and Pending Developments
Hohenstein reviewed the February Current and Pending
Developments list, noting the projects new to the list.
B. Community Forum
CITY OF
••• ••:• APPLE VALLEY MEMO
•••
TO: Dakota County City and County Managers/Administrators ,,
FROM: Thomas M. Melena, Apple Valley City Administrator
SUBJECT: COUNTY-WIDE ECONOMIC DEVELOPMENT PARTNERSHIP -
DATE: January 15, 1993
In the past we have discussed the concepts for a county-wide Economic
Development Partnership. This partnership is now being formed under the
name "Dakota County Economic Development Partnership" (DCEDP) . It is time
for cities to officially join and fund their share.
The purpose of this partnership between local units of government, the
private sector, and the County is to professionally promote and market the
entire county for job creation and tax-base diversification. The DCEDP will
also contract for services with Metro East. A director will be hired who
will office in the Dakota County Vo-Tech complex.
At our meetings in late 1992, cities that agreed to participate also were
asked to assist in the funding. Approximately one-third of the funding must
come from cities and townships. The fee schedule for each unit is $1,000
plus 10C per capita based on the current year population estimate by Met
Council. The annual fee will be different for each community and can be
split into halves with the first payment in the early portion of the year
and the remainder after July 15. Some of the communities (including Apple
Valley) will fund a portion of this annual economic development promotion
fee from their Tax Increment Financing Administration fund. Checks should
be made out to: Dakota County Economic Development Partnership, c/o P.I.C. ,
33 East Wentworth Avenue, vest St. Paul, Minnesota 55118, Attention: Helen
Dahlberg.
Attached is a sample resolution of commitment to the Dakota County Economic
Development Partnership and a copy of the resolution adopted by Apple
Valley. 5
If there are questions, feel free to contact me at 431-8800 or Helen
Dahlberg, of the Dakota County Private Industry Council (P.I.C. ) , at 450-
2748. Helen is acting as the interim secretary.
:pjg
Attachments : 2 Resolutions
c: City Community Development Directors
RESOLUTION
•
ON COMMITMENT TO THE
DAKOTA COUNTY ECONOMIC DEVELOPMENT PARTNERSHIP
WHEREAS,representatives of cities,business,HRA,public utilities,education,
the Private Industry Council and Dakota County have worked since 1990 to develop a
relationship for the collective enhancement of economic development in the county; and,
WHEREAS, these representatives have developed a strategic plan for the
implementation of an Economic Development Partnership for the representative members
that will enhance overall ability to attract new business, retain and expand existing business
and to provide a qualified, trained labor force with enhancements derived from the
development of the Partnership; and,
•
WHEREAS, the City of Eagan has encouraged public-private cooperative
promotion and economic development efforts and has supported the efforts of the
representatives of the Economic Development Partnership.
NOW, THEREFORE, BE IT ALSO RESOLVED, that the City of Eagan
n
endorses the Dakota County Economic Development Partnership and supports the
development of a functioning structure for the Partnership as outlined and authorizes an
amount of $1,000 plus $.10 per resident annually to support this project for the time period
of 1993.
BE IT FURTHER RESOLVED, that the City of Eagan will support the
continued efforts of the Economic Development Partnership, subject to annual review, and
hereby appoints and the Community Development Director to act as
representatives to the partnership.
CITY OF EAGAN
CITY COUNCIL
By:
Its Mayor
Attest:
Its Clerk
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CERTIFICATION
I, E.J. VanOverbeke, Clerk of the City of Eagan, Dakota County, Minnesota,
do hereby certify that the foregoing resolution was duly passed and adopted by the City
Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof
assembled this day of , 1993.
E.J. VanOverbeke, City Clerk
City of Eagan
DAKOTA COUNTY
ECONOMIC DEVELOPMENT PARTNERSHIP
STRATEGIC FOCUS
* Entrepreneurial Development
* Business Retention and
Expansion
* Business Attraction
* Image Enhancement and
• Information Development
* Infrastructure Development
* Capital":.Formation
PRINCIPLES FOR ECONOMIC
DEVELOPMENT
1 . The overall goal should focus on shared and sustained
economic well-being.
2 . The Dakota County Economic Development Partnership
must focus its efforts on the value added sector and the
resource base. The value added sector is that part of the
economy which competes in outside markets, i.e.,
manufacturing and tourism. The economic resource base
comprises the economy's building blocks i.e., financial,
physical, institutional and human resources.
3 . Critical to the effectiveness of DCEDP is the creation of
targeted policies and programs, ones aimed at
strengthening the specific industries vital to the county's
economic performance.
4 . An effective strategic plan will rely upon cooperative
relationships among business, labor and government.
5 . The strategic plan will work when a strong
implementation process is in place and is agreed to by all
parties involved in DCEDP.
•
SUMMARY OF ORGANIZATION ANALYSIS
AND PLAN OF OPERATIONS FOR
• DAKOTA COUNTY ECONOMIC DEVELOPMENT PARTNERSHIP
L INTRODUCT1ON
The study seeks to address three key issues:
t
' initial
What are the purposes/objectives of the Partnership and what are the init i
activities with which it should be engaged;
2) What organizational structure will best facilitate and allow the Partnership to
fulfill its purpose and complete the designated activities;
3) If a agreement can be reached on the purposes, activities and organizational
framework what approaches or steps may be taken to ensure its implementation.
In analyzing these issues we have attempted to consider the previous development
success, existing strengths and weaknesses of individual communities and the need to
balance the demand for growth with a desire to maintain a high "quality of life" for
residents of the county.
The methodology employed to complete the research effort entailed:
1) Collection and review of base demographics and development data on Dakota
County.
2) Development of a written survey designed to ascertain information on the current
threshold of development services offered and perceptions of development needs that
are currently unmet.
3) Data collection and interviews with directors of county or regional development
organizations within and outside of Minnesota in order to gain knowledge and insights
regarding their structures, strategies, successes and shortcomings.
4) Personal interviews with over 40 individuals representing local government,
education, private and public development organizations, small business, utilities and
large corporations in order to develop an understanding as to the extent of the
interest and commitment to establish the Partnership and the activities with which it
should be engaged.
•
L°)41
•
II. RESEARCH FINDINGS
A. POINTS OF CONSENSUS
Participants who completed the survey and/or took part in the interview process were very
much aware that Dakota County has been in the midst of a development boom and has
tremendous potential for additional growth over the next decade. This knowledge and
understanding of the current development opportunities and past success has influenced
the participants to have a positive attitude about the status quo and also to be optimistic
about the future. It is clear that throughout the county there are many persons with
leadership skills and a willingness to invest their time and energy towards efforts that are
deemed important to development. This base of leadership shares many perceptions
regarding the existing economic development programs and needs. These shared
perceptions are summarized as follows:
1. Formalize a Partnership
It was universally stated that a single organization (Partnership) should be designated to
coordinate and in some cases lead development efforts throughout the county. A formal
Partnership should serve as a focal point to facilitate and coordinate development efforts.
While there has been much successful development throughout the County the number
and complexity of issues resulting from significant growth continues to escalate. These
conditions are not temporary and are likely to increase in magnitude as regional, national
and global competition intensifies.
A development program that does not have the support of all political jurisdictions and the
total business community will undoubtedly result in lost opportunities and wasted resour-
ces. Therefore, to effectively impact these issues a formal organization should be es-
tablished. This organization should represent both the public and private sectors and be
served by full time professional staff.
2. Coordination/Information Resource
There was overwhelming agreement among the participants that the primary function of
the Partnership would be to serve as a coordinating entity and information resource for
public and private sector individuals/organizations involved in economic development.
There are a variety of ways in which the Partnership could facilitate improved comm-
unication and coordination. Developing and promoting awareness of a centralized,
countywide data base, informal discussion and exchange of information during regular
meetings of the Partnership's board and general membership, designation of sub commit-
tees or task forces that would focus on specific issues or areas of concern, participation
with other regional or state organizations engaged in the study of specific issues,
establishment of a newsletter and/or special mailings/phone calls concerning issues of
immediate concern all represent ways to enhance communication and coordination.
•
3. Business Retention
Existing business and industries represent an excellent opportunity to focus efforts on job
creation and enhancement of local tax base. Most of the existing business retention
efforts consist of an annual mailing; some of these efforts included personal follow up from
a representative of the development organization. The basic message that they seek to
convey to the existing business is something along the lines of "we're glad you are here,
call us if you need us". Unfortunately, this effort falls far short of what should be the .
capabilities of a local or county wide development organization.
In order to provide substantive benefits to existing businesses, services must be offered
that impact the companies day to day operations. For most employers, the primary areas
of concern relate to issues such as labor, business climate and production efficiency.
Certainly, the proposed Partnership would have affiliation with resources and organizations
that could be utilized to more effectively impact on substantive issues confronting the
existing business community.
Several ideas that were brought out in the interview process that could form the frame-
work for a business retention effort include establishment of a quality council, improving
employment training programs to meet the needs of specific businesses and conduct-
ing/coordinating research to support efforts for an enhanced business climate.
An effective business retention program is an affordable way to promote development by
focusing time and energy on firms that have already made an economic and personal
commitment to the area. If the Partnership can help the existing companies to become
more successful, these firms will in many cases seek to broaden their markets and
expand operations. The impact will be increased jobs, enhanced tax base and efficient
use of commercial/industrial land.
4. Marketing/Promotion
The Partnership should be actively engaged in the marketing and promotion of deve-
lopment within the county. One_approach to be considered involves undertaking an
analysis of the existing industrial base and implement a targeted marketing scheme
designed to attract new industries into the area. This approach should be closely
coordinated with local development initiatives of the individual cities. There should be also
be a concerted effort to raise awareness and generally promote the attributes of the
county to the existing industries as well as companies located outside of the county.
While promotion and marketing activities are important to every development organization it
should be recognized that specific strategies such as the targeted marketing initiative can
be very costly and produce limited returns particularly within the short term. A further
drawback to this type of marketing effort is that the primary beneficiaries of such activity
are likely to be the more established and urbanized communities.
3
5. Entrepreneurial Development
Entrepreneurial development is a program with potential implications and benefits for all
communities within the County and may be particularly useful to the rural centers. If an
entrepreneurial program is included as part of the Partnership's development strategy
attempts should be made not to bias efforts toward high tech, rapid growth enterprises.
The Twin Cities already has ten or more venture capital firms which are focused primarily
on new businesses that fall within this niche. If property staffed and nurtured an entre-
preneurial development program could generate success in helping to create and facilitate -
hundreds of new small business ventures (1-3 person operations). A model for this
program that the Partnership may wish to consider is currently operating in Australia and
New Zealand. Over the past eight years more than 1100 new business and 3500 new
jobs have been created through this initiative.
B. AREAS OF CONCERN
If this entity is to be created, survive and function effectively there are several pitfalls that
its organizers and administrators need to be aware of and avoid. Following is a summary
of some of these issues:
1. Define the Role and Relationship of the Partnership. •
It will be important for the Partnership and its staff to develop a sense of where and when
their involvement is wanted. Certain communities will be more receptive to "outside"
involvement and assistance than others.
The Partnership will have a small staff making it important to develop a good rapport with
the existing development personnel and other resources in the local communities. The
staff should avoid becoming involved in the negotiation, structure, packaging or implemen-
tation of specific development project's within communities since these activities typically
demand a substantial amount of time and thus will impede their ability to focus on issues
of broader concern. Deal structuring and packaging should be left to the local deve-
lopment officials. The Partnership may serve as a resource to provide data and referrals
for outside assistance if the local;officials indicate a need for such services.
The Partnership must not put itself in a position of supporting one community over
another for business attraction efforts.
The Partnership may become involved in research or data collection that could be useful
in determining the allocation of county, state or federal resources to be designated for
certain communities or parts of Dakota County. It is an economic fact that as the state
and federal governments shift additional responsibility to local governments that there are
not enough funds available to address all the identified needs. The Partnership may serve
as a forum or play an even larger role in analyzing and making recommendations
regarding the application of limited resources.
c
•
2. Ensure Private Sector Participation
The Partnership should be composed of public and private entities. Many business
people have an aversion to government organizations and government programs. tf the
business community is well represented among the Partnership board and general
membership it may be possible to avoid the stigma often associated with government
entities and possibly help the organization to be more action and goal oriented. Signi-
ficant representation and participation by local business leaders should be a major asset
in the Partnerships' attempts to promote and implement programs that directly impact
upon the business community.
3. Networking and Utilization of Existing Resources
ft is important that the Partnership function at a high level of expertise and in a profes-
sional manner in whatever activities or services they choose to focus upon. While this
notion seems to be an obvious one too many organizations make the mistake of trying to
be everything to everyone. It is suggested that the Partnership can broaden its impact by
working diligently to identify, coordinate and ensure delivery of various services and
programs that are currently available to certain communities within Dakota County and
throughout other parts of the metropolitan area. One example of these services is the
marketing and prospect referral efforts that are being performed by Metro East Develop-
ment Corporation. Several communities within Dakota County are presently utilizing Metro
East in this context and it is hereby recommended that the Partnership work to coordinate
an expansion of these efforts in Dakota County. It may be beneficial to meet with the
staff and board of Metro East and exchange ideas and information regarding the specific
needs and concerns of Dakota County communities and make suggestions as to how
Metro East could improve the focus or delivery of these marketing and prospect referral
services. By following this approach it will be possible for the Partnership to provide a
wide range of services while operating with a minimum of staff and a modest budget.
C. ORGANIZATION MODELS
1. Metro East Development Partnership
The Metro East Development Partnership was formed in 1987 with the mission of stimulat-
ing the growth and diversification of the economic base and employment opportunities in
the Metro East Region. This region is defined to be Washington, Ramsey and Dakota
Counties. •
MEDP is a private, non profit regional economic development organization representing
more than 90 local governments and businesses in the 3 county area. It has an operat-
ing budget of approximately $440,000 annually. About 18% of this budget comes from
public sector support with the private sector supplying 82% of the operating budget.
In April of 1990 MEDP adopted a 3 year strategy. Management of the strategy is
conducted by a nine member Executive Committee which meets monthly. The committee
10..q
was formed to implement action steps in 5 focus areas. The five focus areas are:
Entrepreneurial Growth
Business Retention/Expansion
New Business Attraction
Marketing/Communications
Research
2. Anoka County Economic Development Partnership
The Anoka County Economic Development Partnership is a Public/Private non profit
corporation whose objective is to promote and stimulate business development and
expansion in the 21 community Anoka County area. ACEDP was initiated by the Anoka
County Board of Commissioners and area corporations in April of 1985. It is directed by
an active board representing businesses, educators, banks, service groups and public
officials. Its operating plan was developed over a 6 month period with input from a wide
variety of disciplines and resource people.
ACEDP has a staff complement of 2 people including an Executive Director and an
administrative assistant. The organization's budget is approximately $120,000 annually
and is provided by the private sector. Communities do not contribute currently to the
organization.
Interestingly, ACEDP is not actively involved in business recruitment. Rather, the organiza-
tion focuses on a philosophy of "growth from within". A multi-community marketing
program is however, in the design stage. ACEDP's strategic plan focuses on the following
areas:
Minnesota Medical Enterprise Park - This project was developed with the objective of
making Anoka County a focal point for the growth of a strong medical industry in the
State of Minnesota. Today, over 20 companies are located in the park.
Anoka Capital Corporation --'ACEDP is in the process of capitalizing a venture capital
pool to provide financing for emerging companies.
Anoka County Quality Council - ACQC was formed in 1989 to network area quality
efforts and to develop quality projects and programs that instill quality concepts in all
Anoka County Organizations.
3. Tyler Economic Development Council
The Tyler Economic Development Council was formed in November of 1988 to diversify
the economic base of Tyler/Smith County Texas and to create new job opportunities. It
began operations in June of 1989.
R
l��
TEDC is organized as a 501 C (3) tax exempt organization. Its budget is funded through
tax exempt donations in $25,000 and $2,500 increments with funding commitments for 3
year periods. TEDC is managed by a 22 member Board of Directors.
TEDC is working almost exclusively with basic employers who export at least 50% of their
products and services outside of Smith County. The strategy used to implement their
development program includes:
Retention and Expansion of Existing Businesses
Targeted Marketing
Incentive Programs
Ill. CONCLUSIONS AND RECOMMENDATIONS
A. ORGANIZATIONAL STRUCTURE
1. Legal Issues
The Partnership should incorporate as a private non profit entity and seek designation
under either Section 501 C (3) or Section 501 C (4) of the IRS tax code. These desig-
nations would establish the Partnership as a private development organization thus helping
to distinguish and separate it from a governmental entity.
Being classified as a 501 C (3) corporation will provide the organization with a tax exempt
status which will enable donors to deduct their financial contributions, preclude the
organization from income tax liability and allow it to be the beneficiary of tax exempt
funding. If this designation is received, the Partnership will not be able to engage in
lobbying activities and will have to document investment of assets/proceeds exclusively for
charitable purposes.
The Partnership may be able to accomplish similar objectives by receiving designation as
a 501C (4) entity. Under this classification, private contributions can not be deducted as
charitable gifts, but could be expensed as a business deduction if private benefit may
result. In some cases the potential for "expensing" a contribution may be more significant
than what is allowed for charitable contributions. This status would not restrict the
Partnership from engaging in lobbying activities; however, the Partnership would not be
eligible for tax exempt funding. The process involved for applying and receiving this
designation is much less cumbersome than the 501 C (3) status.
2. Board Structure and Representation
3. Staffing and Budget
B. OPERATIONS/PROGRAMS
1. Information/Coordination Services
2. Business Retention
A. Quality Council
3. Marketing/Promotion
4. Entrepreneurial Development
L
Agenda Information Memo
March 2, 1993 City Council Meeting
CITY CODE AMENDMENT/OFF-SITE ADVERTISING SIGNS
D. Amendment, City Code Chapter 11 Regarding Off-Site Advertising (Billboard Signs)--
This matter has previously been before the City Council on several occasions since August
of 1990. Subsequent to that time, two moratoriums have been placed on conditional use
permits for billboard signs to permit studies to be completed relative to this matter. Most
recently, the City Council received a report from its outside advertising sign task force at
a workshop meeting on February 9, 1993. At that time, the City Council directed the City
Attorney's office and City staff to prepare an amendment to the existing zoning ordinance
to prohibit additional billboard signs. That amendment has been prepared and is in order
for consideration by the Council at Tuesday evening's meeting.
Related to that direction,however, the City Council has requested the City Attorney's office
to review the facts relative to two pending applications, one each for Adams Outdoor
Advertising and Young Advertising which had been continued by the Advisory Planning
Commission at the time that the most recent moratorium was placed in effect. In that
eg d,the Ci Attorney's office has prepared the memorandum which is enclosed on pages
ough for your review. As no rights have vested under these applications, the
sposition of ese applications under either the existing or proposed ordinances is at the
discretion of the City Council. This is more fully discussed in the memorandum itself.
Subsequent to the Council's direction at its workshop of February 9, Adams Outdoor
Advertising submitted four applications for billboard signs including a resubmittal of the
pending application, modified versions of two applications previously denied and an
application for a fourth site not previously submitted or reviewed by the City. For
additional information with respect to this submittal, please refer to the Adams
correspondence and attachments which are found on pages through 14,2for your
review. These four applications are in addition to the other pending application from
Young Advertising.
It is staff's suggestion that the City Council determine which ordinance it wishes to have
these applications fall under before consideration of the ordinance amendment itself. The
Council's options are to:
1. Consider all pending and new applications under the proposed billboard ordinance.
2. Consider all pending and new applications under the existing ordinance.
3. Consider pending applications under the existing ordinance with new applications
subject to the proposed ordinance. It should be noted that these applications are not
in order for consideration at this time as report materials for the pending
applications need to be forwarded to the City Council if they wish to consider them
and the new applications would be subject to Advisory Planning Commission review
at its meeting of March 23, 1993.
13�--
Agenda Information Memo
March 2, 1993 City Council Meeting
ACTION TO BE CONSIDERED ON THIS ITEM: To determine whether pending and/or
new conditional use permit applications for outdoor advertising signs will be subject to the
existing City Code or proposed amendment to the City Code relative to billboard advertising
signs.
Upon determination of the appropriate direction relative to the issue outlined above, the
proposed amendment to City Code Chapter 11 relative to off-site advertising signs which
is enclosed on pages/ through /c3 for your review is in order for consideration. As
noted above, at the Ci uncil workshop of February 9, 1993, discussion relative to this
item resulted in a direction to staff to prepare the attached City Code amendment. The
special City Council minutes of that meeting are available as a part of this packet for your
review. At the February 9 workshop, Council also directed staff to prepare background
information on business signage in general. That will be prepared and distributed with
Additional Information on Monday.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny an amendment to
City Code Chapter 11 regarding off-site advertising (billboard) signs as presented.
I/ �
$ EXORANDOI
To: Jon Rohenstein, Acting Community Development Director
From: City Attorney's Office
Date: February 25, 1993
Re: Applications of Adams Outdoor Advertising and
Young Advertising for Conditional Use Permits to
Construct Billboards
Our File No. : 206-6656
In February of 1992, Adams Outdoor Advertising applied to the City
for a conditional use permit to allow an outdoor advertising sign on
Outlot A, Rasmussen Business College campus, located along the west
side of 1-35E, south of Yankee Doodle Road. T he Eagan Advisory
planning Commission held a public hearing at its regular scheduled
meeting on February 25, 1992, to consider a recommendation to the
City Council. At the public hearing, a motion was made and approved
unanimously to continue the review of the permit application to April
28, 1992, to allow the City Council an opportunity to give overall
direction on billboard matters.
Also in February of 1992, John J. Young of Young Advertising applied
for a conditional use permit to allow an outdoor advertising sign
along the west side of Highway 13, north of Diffley Road. This matter
was scheduled before the Eagan Advisory Planning Commission for a
public hearing on February 25, 1992. Similar to the application of
Adams Outdoor Advertising, this matter was continued to April 28,
1992, to allow the City Council to give direction to the billboard
issues.
At its regular scheduled meeting on March 17, 1992, the City Council
approved a motion to place a moratorium on billboards in the City to
expire on December 31, 1992. Thereafter, the Council held a joint
session, appointed an Advisory Task Force, received the task force
recommendations, had a work session on February 9, 1993, and directed
the staff to prepare an appropriate ordinance prohibiting off-site
advertising signs.
ISSUES
Following the termination of the moratorium, is the City Council
1 c/o nn onon nn_nc—n nnnn
Page 2
Memo to J. Hohenstein
February 25, 1993
required to review the request for conditional use permits for
outdoor advertising signs through the application of the sign
ordinance in existence prior to the March 17, 1992, moratorium or may
the City Council apply the ordinance presently being drafted by City
staff to reflect the prohibition of such signs?
It is our opinion that the City Council has the option to apply the
ordinance being drafted to prohibit the type of signs being requested
by Adams Outdoor Advertising and John Young or to allow their
applications to proceed under the present ordinance.
In ; .se - 1- , • _ f _ , 467
N.W.2d 641 (Minn. App. 1991) , the Court of Appeals of the State of
Minnesota endorsed the postulate that a landowners right to rely on
an initial ordinance is subordinate to the City Council's police
power to enact a different zoning regulation. In pose Cliff, the
appellant, after consulting with City officials, purchased
approximately 10 acres of argriculturally-zoned land in Rosemount to
operate a commercial greenhouse and landscape nursery. Thereafter,
appellant formerly applied for a building permit and site approval
for its commercial operation. Despite the City staff's recommendation
for approval, based on the grounds that the project conformed with
the existing zoning ordinance, the planning commission denied
approval of the permit because it determined the retail sales were
inconsistent with the intent of the ordinance. The planning
commission recommended that the zoning ordinance be amended to define
the terms "greenhouse" and "landscape nursery" so as to prohibit
retail sales. Subsequently, the Rosemount City Council amended the
ordinance defining "greenhouse landscape nursery" as operations which
sell exclusively at wholesale to retailers thereby precluding the
appellant's intended use of the property. The landowner then sued the
City to compel the City to issue the building permit. The trial court
denied the landowner's request for an alternative writ of mandamus.
The Court of Appeals upheld the trial court's determination that the
landowner had no vested right to construct its project.
In the matter of Young and Adams, neither of the applicants has a
vested right to construct a billboard, and moreover, unlike Rose
Cliff, where the activity was a permitted use under the existing
regulations, the outdoor advertising signs are subject to conditional
use permits. Thus, the requested activity is subject to pervasive
controls and regulations under the police power.
5..")
0In .en soon nn_n a-no ne.enn.e none unI
Page 3
Mega to J. Hohenstein
February 25, 1993
It is important to note that Rose Cliff involves an action to compel
the issuance of a permit and the court made clear that it did not
reach any conclusion concerning other remedies, if any, available to
the landowner. In essence, due to the type of case that the landowner
brought before the trial court, the Court of Appeals avoided having
to deal with whether the City of Rosemount's actions had caused
financial damage to the landowner or had reached a level of a taking.
The City of Eagan has actively engaged in reviewing its ordinances
regulating billboards since early 1990. In 1991, for a variety of
reasons, the City Council decided to stay with the existing ordinance
as a suitable means of regulating outdoor advertising. After five
applications were received within a period of a few months for a
conditional use permit to construct a billboard, the Council felt it
appropriate to revisit their previous decision. As a result,
approximately 14 months will have passed since the submittal of the
applications of Young and Adams Outdoor Advertising.
It is entirely appropriate for the City Council to choose to consider
the Young and Adams applications prior to the adoption of the
prohibiting ordinance. Due to the extended time frame of the pendency
of their applications and the expiration of the moratorium, we do not
believe that the Council would be compromising its position, nor do
we hesitate to condone their action, should they choose to review
these applications under the present ordinance. Thus, we would
suggest that the applications be placed upon the next available City
Council agenda for consideration. The Council may then proceed to
review the applications under the present ordinance, or decide to
continue the applications to a time subsequent to the adoption of the
ordinance prohibiting outdoor advertising.
MGD:kag
7.
13 C
612 432 .3780 02-25-93 03:57PM P11l4 3531
TPA
February 16, 1993 tippet, 7
Mr. -1
r. John Hohenstein n . 1 1,)
Acting Community Development Director 2
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Dear Mr. Hohenstein:
Please process the attached four conditional use permit
applications for advertising signs . For the record, the
applications have submitted to the City of Eagan prior to the
adoption of a new sign ordinance.
In addition, our records indicate that moratorium on
Advertising signs expired on December 31•, 1992 . Thus ,
allowing the processing of new conditional use permits .
The application near the Rasmussen College campus has been
tabled until now. An updated application is included in the
four applications . These applications meet the Eagan sign
ordinance in their entirety, and do not require any variances .
Please contact me on the planning commission review date.
Should you require additional information please contact me.
Sincerely,
John P. Bodger
JPB/ac
encl .
cc: Thomas Hart - Winthrop & Weinstine
,tattis Outdoor Advertising
1:'q' It:►I .(';Unine1I„n:r. PIi,i. 1�'),1.;i. MN 5:,I;. 1'himr (('Ii1'•%( ' 'ii. I .\`\ 1n1 'I1J(1 IN.'')
I 'l`l
•
PUBLIC NOTICE �-
ORDINANCE NO._2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN,
MINNESOTA,AMENDING EAGAN CITY CODE
CHAPTER FOUR ENTITLED"CONSTRUCTION,
IJCENSMG,tNCWDMG SIGNS,EXCAVATION
AND MOBILE NOME PARKS"IT ADDING SEC-
TION 4.21•REGARUMG ADVERTISING SIGNS
AND DECLARING A MORATORIUM ON CER-
TAIN DEVELOPMENT WITHIN THE CITY. •
The City Council of Eagan ordains:
%Aso 1.T1at Mailer Four of the City Code
shell be amended by adding Section 1.21,to
read as follows:
Section 4.21.
A.The purpose of this ordinance is to pro-
tect the health,safely,and welfare of the
citizens.
A.The Council has been concerned about
the proper use of advertising signs and the
ultimate development of the City,and in
particular the land located adjacent to ma-
jor thoroughfares.
C. Minnesota Statutes, (162.755,Subd. 4,
authorizes the City to adopt interim zoning
ordinances applicable to all or a part of the
City for the purpose of protecting the health,
safety,and welfare of its citizens,which or-
dinances may regulate,restrict or prohibit
any one or development within the City for
a period not to exceed one year with a right
to extend such interim ordinances for per-
iods not to exceed a total of IE months.
D.The City Council adopted an interim zon-
ing ordinance relating to the proper use of
advertising signs and development of the LT-
- ty related thereto on September 4,1990,ef-
fective until September 1,1991.The interim
ordinance was repealed by the City Coun-
cil on September 16,1991.
E.Since the repeal of the previous interim
zoning ordinance relating to advertising
signs,the City Council has been presented
with new evidence,new issues and new con-
cerns regarding land use,size, location,
shaping and other related considerations of
signage in the City.Accordingly,the City
fors scheduled a joint City Council and Plan-
' ning Commission hearing for the purpose of
re-considering amendment or adoption of 0
official controls relating to advertising signs
and attendant conditions appropriate for
conditional use permits.
F.It is hereby found and determined that
it is in the best interest of the sound, Q
aesthetic and efficient development of the )t
City,as a whole,that the authority granted
by the above Minnesota Statute be used by
the City with reference to the City as a
whole. t/i a'
prohibits Co processing,use . 3'' •o
approval or• City e d any locust use f
permit or building permit or other permit A(- A I .I
in connection with the placement,erection I '
and maintenance of advertising signs,as 1 C y
td�ode by until December 4.20,subd.
7711 11992 of such � ItO Bl
sooner time as City may determine.The
City reserves the right to extend this interim
ordnance for such additional periods as
may be appropriate,not to exceed a total
additional period of 11 months.
Salve 2.Eagan City Code Chapter 1 entitl-
ed"General Provisions and Definitions Ap-
plicable to the Entire City Code including
'Penalty for Viioonlation'"and Section 1.99,en-
titled Iddoppted iinatheir entirety eby reference as
though repeated verbatim.
%Won I. Effective Date.This���l ea
shall take Elect upon its adoption
tied ieeotdifg to law.
Passeed this 20th day of May,1992.
CITY OF EAGAN
/s/Thomas A.Egan,Mayor
• ATTEST:
/a/E.J.VenOverbeke,City Clerk
Data Ordinance Adopted: May 20,1992
Date Ordinance Published in the Legal
Newspaper:May 2s,1992
206
•
L:22
OVERVIEW OF ADAMS SIGN APPLICATIONS IN EAGAN, MN
June 5. 1990
Eagan City Council approves sign permit application for Naegele Outdoor Advertising on
1-494 between I-35E and Pilot Knob Road.
August 1. 1990
Adams Outdoor Advertising applies for a sign permit on I-35E north of Lone Oak Road.
August 7. 1990
Eagan City Council places a 12 month moratorium on sign permits and requests review of
sign ordinance. Adams application placed on hold for 12 months.
September 16. 1991
Eagan City Council retains existing sign ordinance and lifts moratorium. Sign Task Force
Committee reports that there are only 6 to 8 sign locations remaining in the City of Eagan.
September 30. 1991
Adams Outdoor applies for 4 sign locations.
November 7. 1991
Eagan City Council approves one of Adams sign applications which was applied for on
August 1, 1990, denies 2, one was withdrawn by applicant.
December 5. 1991 •
Adams re-applies for withdrawn sign application, near Rasmussen Business College.
March 17. 1992
City Council places second moratorium on sign permits, Adams application is placed on
hold.
June 1992
City Council appoints second Sign Task Force Committee.
56\
Fall /Winter 1992
Sign Task Force votes to keep billboards. Two weeks later votes to ban billboards. Task
force was total waste of time, with filibustering by one member, as evident by voting.
December 31. 1992
Second moratorium expires, allowing processing of new permit applications. No extension
exercised by City.
February 19. 1993
Adams applies for four(4)sign permits, conforming with sign ordinance. One of the
applications near Rasmussen College was previously tabled. Two of the applications were
denied by the City Council on November 7, 1991 because they required variances in sign
size. Mayor Egan indicated at that time that Adams could re-apply for the 2 permits in the
future. The last application is for a new site which meets the ordinance.
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SIC. 4.20. PLACEMENT, ERECTION AND MAINTNNANCE OP BIAgs.
Subd. 1. purpose, Construction and Definitions.
A. Purpose. The purpose of this Section shall be to regulate
the placement, erection and maintenance of signs in the City so
as to promote the health, safety and general welfare of the
residents of the City.
B. Construction. All terms and words used in this Section
shall be given their common sense meaning considered in context,
except as hereinafter specifically defined.
C. Definitions.
1. "Sign" - Any surface, facing or object upon which
there is printed, painted or artistic matter, design or
lighting.
- - r
-stat4Fet—t-e--a-1-1-0end-i--tione-T--r-egaletrioRe--enel--fees-c-eillAred--4e*
•
3. "Business Sign" -- Any sign upon which there is any
name, designation or advertising which has its purpose
business, professional or commercial advertising and which
is related directly to the use of the premises upon which
the sign is located.
4. "Non--business Signs" - Any sign such as personal
name plata or designation as for residence, churches,
schools, hospitals,'., traffic or road signs, which do not
contain advertising hnd are directly related to the premises
upon which they are located.
5. "Free-Standing Ground Signs" - A business sign
erected on free-standing shafts, posts or walls which are
solidly affixed to the ground and completely independent of
any building or other structure- Any business free-standing
ground sign which projects more than seven feet above ground
level is considered a pylon sign.
VmORU 1 \ Al2 412 37Rn n2-9R—Ql fQ• F7AM Pnn1 +t
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6. "Pylon Sign" - A business sign erected on
free-standing shafts, posts or walls which are solidly
affixed to the ground, and which projects more than seven
feet above ground level. Pylon signs, when authorized, are
considered a conditional use, as defined in the Zoning
Chapter, and are subject to all conditions, regulations and
fees required for conditional uses.
7. "Sign Area" - The gross ross area exclusive of
supportive frame, which contains copy or identifying
features such as a Logo, character or identifying figure.
The gross area shall be calculated as an enclosed area
bounded by no more than twelve (12) straight lines.
8. "Sign Height" - The distance from the lowermost
ground point to which the sign is attached, to the highest
point on the sign.
- : . : _ , _
Subd. 2. Permitted Uses.
B. Location of Business Signs. Business signs are permitted
on property zoned Business, Industrial, Agricultural, Public
Facilities, R & D or PD only in conjunction with an approved
Business, Industrial or Agricultural use.
C. Location of Business Signs in Residential Areas. Business
signs in Residentially zoned areas or areas of PD designation for
residential use only under the following cases:
1. "For Sale";. or "For Rent" signs, 4'x4' or smaller,
advertising the premises upon which such sign is located.
2. Real Estate "for sale" signs, not over 100 square
feet, or a land developer, which are located upon the
premises offered for sale.
3. Area identification signs for major apartment
complexes.
Subd. 3. General Sign Standards.
R• 95% IL ' 612 432 3780 02-26-93 09:57AM P004 #33
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A. Obstruction of Vision. No signs shall be erected or
maintained in such place and manner as obstructs driver vision,
or is noxious, annoying or hazardous because of method of
lighting, illumination, reflection or location.
B. Location to Property Line. No sign shall be located
nearer than ten feet from any property or dividing line.
C. Location to Street and Railroad Right-of-Nay. No sign
shall be located nearer than ten feet from any street, highway or
railroad right-of-way, except only residential name signs which
are attached to mail boxes, lamp posts, or the like. -Ne•
• D. Moving Parts, Lights. No signs are allowed which contain
moving sections or intermittent or flashing lights, except for
intertmittent display of time and temperature.
E. Source of Lighting. No signs are permitted for which the
source of light is directly visible to passing pedestrians or
vehicle traffic.
F. Painted Signs on Buildings. No signs are allowed which
are painted directly upon the wall of a building.
C. Construction and Erection of Signs. All signs shall be
constructed and erected in a good and workmanlike manner of sound
and sufficient materials so as to ensure the safety of the public
and in accordance with all reasonable standards employed by
professional sign makers.
amiik
, - . .
•
•
•
R-95% 2 432 3780 02-26-93 09:57AM P005 #33
V�$1
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-- -
- - - -- - - - - -
Subd. 5. Building Mounted Business signs, Standards.
A. Number Permitted. No more than one Business Sign for each
major street frontage shall be permitted on a building for each
business located within such building.
B. Design Similarity. All Business signs mounted on a
building shall be similar in design.
C. Sign Area. No signs or combination of signs mounted upon
a building shall cover in excess of 20% of the gross area of a
side.
D. sign protection. No sign mounted upon a building is
allowed to project more than eighteen inches from the vertical
surface of the building.
E. Roof signs. No sign mounted upon a building si allowed to
project above the highest outside wall or parapet wall.
Subd. 6. Free-Standing Business Signs, Standards.
A. Free-Standing Ground Signs. Up to one allowed per
building. Such signs shall be limited to seven feet total height,
with four foot maximum height of sign area.
B. Pylon Signs. Up to one allowed per building. When used, a
pylon sign is allowed in lieu of a free-standing ground sign. No
pylon sign may be located within 300 feet of any other pylon
sign, measured on the same side of the street. No pylon signs
shall project more than 27 feet above the love level, roadway
level, or a specified point between the two levels as determined
by the Council. The level used shall be based upon visibility
factors from the adjacent roadway(s) . The applicant shall submit
diagrams, drawings, pictures and other information requested by
the City prior to action by the Council upon the application. No
12 432 3780 - - 7AM P
R-95.& 1 02 26 93 09 5 P006 #33
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pylon sign shall exceed 125 square feet in area per side except
pylon signs authorized under subparagraph c of this Subdivision.
c. Major Complex. When an area identification is required,
such as for is shopping center, major apartment complex, or major
industrial building, up to one free-standing or pylon sign may be
allowed for each major adjacent street. The Council shall
determine the maximum size after reviewing the applicable
conditions including terrain, safety factors, etc.
D. Freeway Locations. An on-premise pylon sign for
identification purposes is allowed for a business sign located
directly adjacent to a freeway within the City. Any business that
acquires a permit to erect a pylon sign for freeway
identification may be allowed an additional free-standing ground
sign to be located on the side of the property opposite of the
freeway. All signs must comply in all other respects with the
provisions of this Section. A freeway shall be defined as a
principal arterial highway as defined in the Comprehensive Plan.
Subd. 7. Exemptions. Notwithstanding any other provision of this
Section, the following signs are exempt from the permit or fee
provisions of this Section. No exempt sign shall exceed 16 square
feet of area except where stated below:
A. For sale, lease, or rent signs of real estate when
located on the property advertised, and when under 16 square feet
in total copy area.
B. Church, hospital, or school directional signs, less than
six square feet in total copy area.
C. One on-property church sign for each church site.
D. Signs warning of hazardous conditions.
E. Simple information signs, such as "Exit", "Loading Dock",
etc.
F. Simple name plate signs on or over the entrance to a
place of business or used to identify the parking area of a place
of business. Not to exceed three square feet in gross area.
G. Sings erected by a recognized unit of government having
jurisdiction in the City, or a school district within the
boundaries of the school district.
H. Political signs for a period of up to ten days after an
election, provided such signs contain the name and address of the
individual responsible for erecting and removing the sign.
'J
1295% 12 432 3780 02-26-93 09:57AM P007 #33
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I. Temporary signs for special civic events or garage or
neighborhood sales, for a period not to exceed twenty days.
J. Temporary signs for special business sales. There shall
be no more than three such signs on any lot, with a combined area
of less that 25 square feet. Temporary business signs shall be
limited to a period of ten days out of any calendar month. The
ten days are counted sequentially from the day of installation of
the first temporary sign to the removal of all temporary signs.
Subd. 8. Non-Conforming signs.
A. The Protective inspections Department shall order the
removal of any sign erected or maintained in violation of the law
as it existed prior to the date of adoption of this Section.
Removal shall be in accordance with Subdivision 10.
B. Any non-conforming temporary or portable sign existing at
the time of adoption of this Section shall be made to comply with
the requirements set forth herein or shall be removed within
sixty (60) days after the adoption of this Section.
C. Other signs existing at the time of the enactment of this
Section and not conforming to its provisions, but which did
conform to previous laws shall be regarded as non-conforming
signs which may be continued if properly repaired and maintained
as provided in this Section and if in conformance with other
provisions of the City Code. said removed in accordance with
conformance of above, they
Subdivision 10.
Subd. 9. Sign Permits and Fees.
A. Sign Permits. No signs, except those specified in
subdivision 7 of this section shall be erected or aintained
anywhere in the City without first obtaining a sign pe
B. Application, Permit and Fees. A formal application
together with accompanying documents prescribed by the City shall
be submitted to the City Clerk-Treasurer to obtain a sign permit.
Permit fees are as adopted by resolution of the Council and shall
accompany the permit application.
C. Review of Applications. The Protective Inspections
Department shall approve all sign permit applications except that
applications for approval of permits for advertising signs, pylon
signs and any sign requiring a variance shall be submitted to the
Council for final approval.
`e
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D. Return of the Fees. In the event said application shall
be denied, the City Clerk-Treasurer shall return the applicant's
permit fee, less a reasonable amount determined by the Council
which shall be retained as an administrative cost.
Subd. 10. Removal. All signs which have not been removed within
the designated time period may after due notice be removed by the
city and any expense incurred thereof may be charged to the sign
owner or assessed against the property on which they are located.
•
\14:1(
12.•95% 612 432 3780 02-26-93 AM P
93 09.57 P009 #33
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ORDINANCE NO. END SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER FOUR ENTITLED "CONSTRUCTION LICENSING PERMITS AND
REGULATIONS, INCLUDING SIGNS, EXCAVATIONS AND MOBILE HOME PARK" BY
AMENDING SECTION 4.20 REGARDING PLACEMENT, ERECTION AND MAINTENANCE
OF SIGNS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND
SECTION 4.99.
The city Council of the City of Eagan does ordain:
Section 1. Eagan City Code Chapter Four is hereby amended by changing
Section 4.20, to read as follows:
SEC. 4.20. PLACEMENT, ERECTION AND MAINTENANCE OF SIGNS.
Subd. 1. Purpose, Construction and Definitions.
A. Purpose. The purpose of this Section shall be to regulate
the placement, erection and maintenance of signs in the City so
as to promote the health, safety and general welfare of the
residents of the city.
B. Construction. All terms and words used in this Section
shall be given their common sense meaning considered in context,
except as hereinafter specifically defined.
C. Definitions.
i. "Sign" - Any surface, facing or object upon which
there is printed, painted or artistic matter, design or
lighting.
2. "Business Sign" - Any sign upon which there is any
name, designation or advertising which has its purpose
business, professional or commercial advertising and which
is related directly: to the use of the premises upon which
the sign is located.
3. "Non-business Signs" - Any sign such as personal
name plate or designation as for residence, churches,
schools, hospitals, traffic or road signs, which do not
contain advertising and are directly related to the premises
upon which they are located.
4. "Free-Standing Ground Signs" - A business sign
erected on free-standing shafts, posts or walls which are
solidly affixed to the ground and completely independent of
R-95% 612 432 3780 02-26-93 09:57AM P010 #33
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any building or other structure. Any business free-standing
ground sign which projects more than seven feet above ground
level is considered a pylon sign.
5. "Pylon Sign" - A business sign erected on
free-standing shafts, posts or walls which are solidly
•
affixed to the ground, and which projects more than seven
feet above ground level. Pylon signs, when authorized, are
considered a conditional use, as defined in the Zoning
Chapter, and are subject to all conditions, regulations and
fees required for conditional uses.
6. "Sign Area" - The gross area, exclusive of
supportive frame, which contains copy or identifying
features such as a Logo, character or identifying figure.
The gross area shall be calculated as an enclosed area
bounded by no more than twelve (12) straight lines.
7. "Sign Height" - The distance from the lowermost
ground point to which the sign is attached, to the highest
point on the sign.
:Subd. 2. Permitted Uses.
A. Location of Business Signs. - Business signs are permitted
on property zoned Business, Industrial, Agricultural, Public
Facilities, R & D or PD only in conjunction with an approved
Business, Industrial or Agricultural use.
B. Location of Business Signs in Residential Areas. Business
signs in Residentially zoned areas or areas of PD designation for
residential use only under the following cases:
1. "For Sale" or "For Rent" signs, 4'x4' or smaller,
advertising the premises upon which such sign is located.
2. Real Estate "for sale" signs, not over 100 square
feet, or a land developer, which are located upon the
premises offered for sale.
3. Area identification signs for major apartment
complexes.
Subd. 3. General sign Standards.
A. Obstruction of Vision. No signs shall be erected or
maintained in such place and manner as obstructs driver vision,
or is noxious, annoying or hazardous because of method of
lighting, illumination, reflection or location.
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B. Location to Property Line. No sign shall be located
nearer than ten feet from any property or dividing line.
C. Location to Street and Railroad Right-of-Way. No sign
shall be located nearer than ten feet from any street, highway or
railroad right-of-way, except only residential name signs which -
are attached to mail boxes, lamp posts, or the like.
D. Moving Parts, Lights. No signs are allowed which contain
moving sections or intermittent or flashing lights, except for
intermittent display of time and temperature.
E. Source of Lighting. No signs are permitted for which the
source of light is directly visible to passing pedestrians or
vehicle traffic.
• F. Painted Signs on Buildings. No signs are allowed which
are painted directly upon the wall of a building.
G. Construction and Erection of Signs. All signs shall be
constructed and erected in a good and workmanlike manner of sound
and sufficient materials so as to ensure the safety of the public
and in accordance with all reasonable standards employed by
professional sign makers.
Subd. 4. Off-Premises Sign Prohibited.
No permanent or temporary sign which directs attention to a
business, commodity, service or entertainment shall be place on
property other than the property on which such business,
commodity, service or entertainment is conducted, sold or
offered.
Subd. 5. Building Mounted Business Signs, Standards.
A. Number Permitted. No more than one Business Sign for each
major street frontage shall be permitted on a building for each
business located within Such building.
B. Design Similarity. All Business Signs mounted on a
building shall be similar in design.
C. Sign Area. No signs or combination of signs mounted upon
a building shall cover in excess of 20% of the gross area of a
side.
D. Sign Protection. No sign mounted upon a building is
allowed to project more than eighteen inches from the vertical
surface of the building.
E. Roof Signs. No sign mounted upon a building si allowed to
project above the highest outside wall or parapet wall.
1 . ;1)
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Subd. 6. Free-Standing Business Signs, standards.
A. Free-Standing Ground Signs. Up to one allowed per
building. Such signs shall be limited to seven feet total height,
with four foot maximum height of sign area.
B. Pylon Signs. Up to one allowed per building. When used, a
pylon sign is allowed in lieu of a free-standing ground sign. No
pylon sign may be located within 300 feet of any other pylon
sign, measured on the same side of the street. No pylon signs
shall project more than 27 feet above the love level, roadway
level, or a specified point between the two levels as determined
by the Council. The level used shall be based upon visibility
factors from the adjacent roadway(s) . The applicant shall submit
diagrams, drawings, pictures and other information requested by
the city prior to action by the Council upon the application. No
pylon sign shall exceed 125 square feet in area per side except
pylon signs authorized under Subparagraph C of this Subdivision.
C. Major Complex. When an area identification is required,
such as for a shopping center, major apartment complex, or major
industrial building, up to one free-standing or pylon sign may be
allowed for each major adjacent street. The Council shall
determine the maximum size after reviewing the applicable
conditions including terrain, safety factors, etc.
D. Freeway Locations. An on-premise pylon sign for
identification purposes is allowed for a business sign located
directly adjacent to a freeway within the City. Any business that
acquires a permit to erect a pylon sign for freeway
identification may be allowed an additional free-standing ground
sign to be located on the side of the property opposite of the
freeway. All signs must comply in all other respects with the
provisions of this Section. A freeway shall be defined as a
principal arterial highway as defined in the Comprehensive Plan.
Subd. 7. Exemptions. Notwithstanding any other provision of this
Section, the following signs are exempt from the permit or fee
provisions of this Section. No exempt sign shall exceed 16 square
feet of area except where stated below:
A. For sale, lease, or rent signs of real estate when
located on the property advertised, and when under 16 square feet
in total copy area.
B. Church, hospital, or school directional signs, less than
six square feet in total copy area.
C. One on-property church sign for each church site.
R-95% 612 432 3780 02-26-93
09:57AM P013 #33
SENT BY: 2-26-93 ;10:OOAM ;SEYERSON WILCOX SMEL-+ 6126814612414/15
D. Signs warning of hazardous conditions.
E. simple information signs, such as "Exit", "Loading Dock",
etc.
F. Simple name plate signs on or over the entrance to a
place of business or used to identify the parking area of a place
of business. Not to exceed three square feet in gross area.
G. Sings erected by a recognized unit of government having
jurisdiction in the City, or a school district within the
boundaries of the school district.
H. Political signs for a period of up to ten days after an
election, provided such signs contain the nam e and address of the
individual responsible for erecting and removing the sign.
I. Temporary signs for special civic events or garage or
neighborhood sales, for a period not to exceed twenty days.
J. Temporary signs for special business sales. There shall
be no more than three such signs on any lot, with a combined area
of less that 25 square feet. Temporary business signs shall be
limited to a period of ten days out of any calendar month. The
ten days are counted sequentially from the day of installation of
the first temporary sign to the removal of all temporary signs-
Subd. 8. Non-Conforming Signs.
A. The protective Inspections Department shall order the
removal of any sign erected or maintained in violation of the law.
as it existed prior to the date of adoption of this Section.
Removal shall be in accordance with Subdivision 10.
B. Any non-conforming temporary or portable sign existing at
the time of adoption of_this Section shall be made to Comply with
the requirements set forth herein or shall be removed within
sixty (60) days after the adoption of this Section.
C. Other signs existing at the time of the enactment of this
Section and not conforming to its provisions, but which did
conform to previous laws shall be regarded as non-conforming
signs which may be continued if properly repaired and maintained
as provided in this Section and if in conformance with other
provisions of the City Code. If said signs are no continued with
conformance of above, they shall be removed in accordance with
Subdivision 10.
11e4F% 612 432 3780 02-26-94 nQ:57AM Pflla tll
SWIM 2-26-93 ;10:00AM ;SEVERSON WILCOX SHEL-+ 6126814612415/15
Subd. 9. Sign Permits and Fees.
A. sign permits. No signs, except those specified in
subdivision 7 of this Section ;hall be erected or maintained
anywhere in the City without first obtaining a sign permit.
B. Application, Permit and Fees. A formal application
together with accompanying documents prescribed by the City shall
be submitted to the City Clerk-Treasurer to obtain a sign permit.
Permit fees are as adopted by resolution of the Council and shall
accompany the permit application.
C. Review of Applications. The Protective Inspections
Department shall approve all sign permit applications except that
applications for approval of permits for advertising signs, pylon
signs and any sign requiring a variance shall be submitted to the
Council for final approval.
D. Return of the Fees. In the event said application shall
be denied, the City Clerk-Treasurer shall return the applicant's
permit fee, less a reasonable amount determined by the Council
which shall be retained as an administrative cost.
Subd. 10. Removal. All signs which have not been removed within
the designated time period may after due notice be removed by the
City and any expense incurred thereof may be charged to the sign
owner or assessed against the property on which they are located.
Section 2. Eagan City Code Chapter 1 entitled "General Provisions and
Definitions Applicable to the Entire City Code Including 'Penalty for
Violation" and Section 4.99, entitled "Violation a Misdemeanor" are
hereby adopted in their entirety by reference as though repeated
verbatim.
Section 3. Effective Date. This ordinance shall take effect upon its
adoption and publication according to law.
ATTEST: CITY OF EAGAN
«- City Council
By: E. J. VanOverbeke By: Thomas A. Egan
Its: Clerk Its: Mayor
Date Ordinance Adopted: .�
Date Ordinance Published in the Legal Newspaper:
Date of Advisory Planning commission Hearing:
S3
R-95% 612 432 3780 02-26-93 09:57AM P015 #33
Agenda Information Memo
March 2, 1993 City Council Meeting
REZONING/PRELIMINARY PLAT
PONDVIEW TOWNHOMES/GOOD VALUE HOMES
A. Rezoning, Pondview Townhomes/Good Value Homes, Inc., of Approximately 11.3 A
(Agricultural) Acres to an R-3 (Townhouse) District and a Preliminary Plat Consisting of
27 Units Located Along the North Side of Englert Road, West of Pilot Knob Road in the
SE 1/4 of Sec 16--At its meeting of February 23, 1993, the Advisory Planning Commission
considered applications for a rezoning and preliminary plat for Good Value Homes for the
Pondview Townhome subdivision. For additional information with respect to this item,
please ref to the Community Development Department staff report which is enclosed on
pages 15 through t 7Qfor your review. Please note a correction in the application
summary. The current preliminary plat consists of 27 units. A proposed second phase
which wo ld require a separate plat at some future date. Also enclosed on pages
through (' are the January 26 and January 23, 1993 Advisory Planning Commission
minutes relative to this item. The commission had continued this item in January for the
reasons outlined in the minutes. The commission is recommending approval. Please note
that the commission has added a fifteenth condition relative to the percentage of brick
exterior on the buildings in addition to those conditions outlined in the staff report. It
should also be noted that condition 12 requires a petition to vacate a portion of City right-
of-way to permit construction of three units adjacent to the proposed cul-de-sac. This
condition requires the petition to be submitted prior to preliminary plat approval. As the
applicant has yet to submit this petition, and it is the City Attorney's opinion that the plat
should not be granted contingent on the vacation, it may be necessary to eliminate these
three units from the plat until such time as the condition is satisfied.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny: 1) a rezoning for
the Pondview Townhomes/Good Value Homes,Inc.,of approximately 11.3 A(Agricultural)
acres to an R-3 (Townhouse) district and 2) a preliminary plat consisting of 24 or 27 units
located along the north side of Englert Road, west of Pilot Knob Road as presented.
) 4-{
SUBJECT: REZONING & PRELIMINARY PLAT
(POND VIEW TOWNHOMES)
APPLICANT: GOOD VALUE HOMES
LOCATION: SE 1/4 OF SECTION 16
EXISTING ZONING: AGRICULTURAL (AG)
DATE OF PUBLIC HEARING: FEBRUARY 23, 1993
DATE OF REPORT: FEBRUARY 17, 1993
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: Separate applications have been submitted requesting
P PP a
Rezoning from Agricultural to R-3 (Townhome) and a Preliminary Plat consisting of 34
units on approximately 11.3 acres for P.I.D. #10-01600-012-78 located north of Englert
Road, west of Pilot Knob Road, east of I-35E and south of Agricultural property adjacent
to the Duckwood Crossing Addition.
EXISTING CONDITIONS: The property is zoned Agricultural and is designated D-II
Mixed Residential (0-6 units/acre). A large ponding area subject to the City's Shoreland
Ordinance comprises 6.4 acres of the site which is relatively flat and contains some
secondary tree growth and prairie grass. The west edge of the site is adjacent to MnDOT
right-of-way that lies east of the freeway fence.
COMMENTS: The applicant is proposing a two-phase development of 34 owner-occupied
townhouse units among seven individual buildings (one seven-unit, one six-unit,two five-unit,
two four-unit, and one three-unit building). Phase I calls for 27 units on 10.9 acres resulting
in a net density of 5.25 units/acre which is consistent with the Land Use Guide Plan. The
proposed Phase II (.4 acre Outlot A) consists of one 7-unit building. Development of this
phase is contingent upon MnDOT turning back I-35E right-of-way to the property owner.
The one-acre piece of right-of-way adjacent to the subject property east of the freeway fence
is necessary to provide access and allow for a proper building setback for Phase II (Outlot
A).
The applicant has initiated these proceedings with MnDOT to designate all right-of-way east
of the freeway fence as excess right-of-way. This can be a rather lengthy process due to
federal government involvement with interstate freeways.
As proposed, all units meet the R-3 building and parking setback requirements. The
thirteen units adjacent to the pond meet the City's Shoreland Ordinance required 50'
building setback from the Ordinary High Water Mark.
According to Good Value Homes, the market for these two and three-bedroom townhomes
will be young, professional singles, couples, and empty nesters. The two-story units will be
approximately 1,100 sq. ft. and all exterior materials will be maintenance-free as required by
City Code. In addition to general interior options, fireplace, porch and patio options are
also available.
A conceptual landscape plan was submitted. Additional landscaping will be required along
the freeway and underground irrigation will be required for all landscaped and sodded areas.
PARKS &RECREATION: The vegetative character of the site is primarily small,secondary
growth covering a majority of the parcel. Most of this plant material is insignificant and will
be lost with development. Larger box elders and elms line the western pond edge. These
trees are proposed to be preserved with development. Staff feels that these tree masses are
important in that they provide a naturalized setting for the pond. Tree removal adjacent to
the pond edge, similar to that by Pilot Knob Road would have a negative visual
consequence. Staff recommends that the developer provide a tree protection plan indicating
temporary fencing adjacent to these shoreland trees during construction.
The plat is subject to both a cash parks and trails dedication.
•
(12
•
GRADING/DRAINAGE&EROSION CONTROL: The preliminary grading plan proposes
to grade approximately 4 acres of this site to prepare the area for townhouses and private
streets. The maximum cut is 12 feet in the southeast Po rtion of this site and the maximum
fill is 6 feet in the northwest corner of this site. The development shall maintain a 30 foot
vegetative buffer strip along the edge of Pond JP-3. The 30 foot buffer strip contains a
dense grass cover and light woods that will control erosion of sediments into Pond JP-3.
There is a 10 foot berm along the west edge of this development that was constructed by
MnDOT with the Interstate 35-E J ro'ect The preliminary grading plan shows that the .
P
proposed townhouses will have a first floor elevation of 6 feet to 12 feet below the top of
the berm.
Drainage from this site will be conveyed via the proposed storm sewer system to Pond JP-3
which is located in the east half of this plat. Pond JP-3 is a pond in the City's
Comprehensive Storm Water Management Plan,and it has an existing 12"outlet across Pilot •
P g � 8
Knob Road that discharges into Fish Lake. The lowest entry levels of the proposed
townhouses shall maintain a 3 foot freeboard above the high water level of Pond JP-3.
The proposed storm sewer system that will serve this site shall include catch basins to drain
P P sY
the upgrading of Englert Road. Also, a storm sewer stub shall be added to drain the low
area in the undeveloped property south of Englert Road to Pond JP-3.
•
: The development will be responsible for installing and maintaining erosion control measures
in accordance with the City's Erosion/Sediment Control Manual Standards.
WATER QUALITY & WETLANDS: This proposed development is located in Drainage
Basin J. Runoff from the development will discharge to JP-3, a 10-acre wetland classified
as a Type 6 sediment basin in the City's Water Quality Management Plan. Pond JP-3 is
directly connected with Fish Lake,one of the City's top water quality management priorities.
Staff will recommend construction of two sumps off the flared end of each stormwater pipe
discharging to Pond JP-3 from the development. Accommodation of additional on-site
ponding would be difficult, and there are other more cost effective ways of protecting water
quality in Fish Lake. Thus, the remainder of the water quality requirements will be met b
q �' � q tY q by
a cash dedication based on the actual 6.1 acres of the development site.
The developer also proposes to fill up to 230 square feet of fringe wetland associated with
Pond JP-3. Assuming avoidance and sequencing activities are adequate, on-site and in-kind
replacement will be provided near the northern boundary of the development area at a ratio
of 1:1 as required under the interim program guidelines of the 1991 Wetland Conservation
Act.
UTILITIES: Sanitary sewer of sufficient size, capacity and depth is readily available to
serve this site from an existing 15" sanitary sewer line that was constructed by the City in
the early 1970's in Englert Road. The preliminary utility plan shows connecting to the 15"
sanitary sewer and extending 8"lateral lines along the private streets and 4" service lines up
to each individual unit in this townhouse development. The upgrading of Englert Road shall
6 c
include the extension of sanitary sewer services to existing houses along Englert Road and
adding sanitary sewer stubs to serve the future development of the vacant property along
Englert Road.
Water main of sufficient size, pressure and capacity is available to serve this site from an
existing 8" stub at the intersection of Pilot Knob Road and Englert Road. The preliminary
water main layout plan shows connecting to the 8" stub and extending an 8"water main in
Englert Road and then 6" water main through the site along the private streets. This -
development shall include the 300 foot section of 6"water main along the west edge of the
plat that will provide a loop from the Englert Road water main to the proposed 6" water
main in the private street. The preliminary utility plan proposes to provide individual 1"
water services to each unit of the townhouse development. Water services shall-also be
added to the existing houses along Englert Road and also to serve the future development
of the undeveloped property along Englert Road.
This development will be required to stub an 8" sanitary sewer and a 6" water main to the
north property line for service to the future development to the north. The sanitary sewer
stub elevation at the north property line shall be 845 to serve the future development to the
north.
STREETS/ACCESS/CIRCULATION: Access to this development will be from Englert
Road which is currently a gravel street that connects to Pilot Knob Road. The developer
has petitioned the City to upgrade Englert Road in conjunction with this development. The
upgrading of Englert Road to City standards shall include a 32 foot wide street with
concrete curb and gutter and bituminous surfacing.
Except for Englert Road, the proposed streets within this development are proposed to be
privately owned and maintained. The private street system shall be constructed to City
Code requirements. All private street construction shall have a crowned centerline
providing for directional drainage into the gutter line and subsequently into a storm sewer
system. At intersections, the street grade shall not exceed 3% for the first 100 feet
approaching said intersection. As shown on the preliminary site plan, the private street
along the west edge of the development will not be constructed until the excess right-of-way
from MnDOT is vacated. This section of privte street would serve the future 7 units of
Outlot A.
RIGHT-OF-WAY/EASEMENTS/PERMITS: This development will be responsible for
dedicating 30 feet of half right-of-way for Englert Road along its south property line. In
addition, this development will be responsible for obtaining necessary easements and right-
of-way outside of this development to allow the construction of Englert Road to occur. The
final plat for this development will not dedicate right-of-way for the internal streets since
the streets will be privately owned. The final plat shall dedicate easements of sufficient
width based on the depth of the utilities for the lateral lines that will serve this development.
The final plat shall also include a ponding easement over Pond JP-3 up to three feet above
its high water level.
l
The developer has applied to MnDOT to vacate excess right-of-way along the west property
line of this site. The excess right-of-way is 50 feet wide north of Englert Road for a distance
of 300 feet and then 90 feet wide for a distance of approximately 230 feet up to the north
property line of this site.
•
The area around the cul-de-sac of Englert Road is City owned right-of-way. The developer
shall petition the City to vacate the excess right-of-way around the cul-de-sac to allow for
the platting of Lots 25, 26, and 27.
The development will be responsible for ensuring that all regulatory agency permits(MPCA,
MnDept of Health, MWCC, Dakota County Highway Department, MnDOT, etc.) are
obtained prior to final plat approval.
FINANCIAL OBLIGATION - Pondview Townhomes
Based upon the study of the financial obligations collected in the past and the uses proposed
for the property, the following charges are proposed. The charges are computed using the
City's existing fee schedule and connections proposed to be made to the City's utility system
based on the submitted plans.
Improvement Use Rate -Quantity Amount -
Water Trunk M.F. $775/Lot 34 lots $26,350
Lateral Benefit M.F. 17.80/ff 559.25 ff 9,794
Sanitary Sewer
Trunk Storm Sewer M.F. .018/S.F. 213.444 S.F. 3.842
Total galm
There are outstanding levied assessments totaling $3,347 which will be apportioned to the
lots created by this addition. There are no pending assessments on the property.
7 �G
1
PRELIMINARY PLAT CONDITIONS FOR POND VIEW ADDITION
1. These standard conditions of plat approval as adopted by Council action on July
10, 1990 shall be complied with:
Al, B1, B2, B3, B4, Cl, C2, C3, C4, C5, DI, El, Fl, G1, & H1
2. All exterior building materials shall be maintenance-free.
3. All landscaped and sodded areas shall be served by underground irrigation.
4. All trash/recycling containers shall be stored in individual garages.
5. A copy of the Homeowners Association and Townhouse Bylaws shall be submitted
for review by the City Attorney.
6. Temporary fencing shall be provided to protect shoreland trees during construction
prior to issuance of a grading permit.
7. The development shall maintain a 30 foot vegetative buffer strip along the edge
of Pond JP-3.
8. The lowest entry level of the proposed townhouses shall maintain a 3 foot
freeboard above the HWL of Pond JP-3.
9. The public hearing for the upgrading of Englert Road to a City street with
bituminous surfacing and concrete curb and gutter and the extension of utilities
shall be approved by Council prior to final plat approval.
10. The development is required to provide adequate storm sewer to drain the existing
low area in the undeveloped property south of Englert Road..
11. The development is required to provide sanitary sewer and water main service to
the northerly adjacent undeveloped property.
12. The developer shall petition the City to vacate the excess right-of-way around the
cul-de-sac of Englert Road prior to preliminary plat approval to allow for the
platting of Lots 25, 26 and 27.
13. The development shall include the 300 foot section of 6" water main along the
west edge of the plat that will provide a looping system.
14. Outlot A shall be incorporated into the overall open space with final plat
approval.
/6,�
STANDARD CONDITIONS OF PLAT APPROVAL
A. Financial Obligations
1. This development shall accept its additional financial obligations as defined
in the staff's report in accordance with the final plat dimensions and the
rates in effect at the time of final plat approval.
B. Easements and Rights-of-Way .
1. This development shall dedicate 10-foot drainage and utility easements
centered over all lot lines and, in addition, where necessary to
accommodate existing or proposed utilities for drainage ways within the
plat. The development shall dedicate easements of sufficient width and
location as determined necessary by engineering standards.
2. This development shall dedicate, provide, or financially guarantee the
acquisition costs of drainage,ponding, and utility easements in addition to
public street rights-of-way as required by the alignment, depth, and storage
capacity of all required public utilities and streets located beyond the
boundaries of this plat as necessary to service or accommodate this
development.
3. This development shall dedicate all public right-of-way and temporary slope
easements for ultimate development of adjacent roadways as required by.
the appropriate jurisdictional agency.
4. This development shall dedicate adequate drainage and ponding easements
to incorporate the required high water elevation plus three (3) feet as
necessitated by storm water storage volume requirements.
C. Plans and Specifications
1. All public and private streets, drainage systems and utilities necessary to
provide service to this development shall be designed and certified by a
registered professional engineer in accordance with City adopted codes,
engineering standards, guidelines and policies prior to application for final
plat approval.
2. A detailed grading, drainage, erosion, and sediment control plan must be
prepared in accordance with current City standards prior to final plat
approval.
3. This development shall ensure that all dead-end public streets shall have a
cul-de-sac constructed in accordance with City engineering standards.
`
4. A separate detailed landscape plan shall be submitted overlaid on the
proposed grading and utility plan. The financial guarantee for such plan
shall be included in the Development Contract and shall not be released
until one year after the date of City certified compliance.
D. Public improvements
1. If any improvements are to be installed under a City contract, the
appropriate project must be approved by Council action prior to final plat
approval.
E. Permits
1. This development shall be responsible for the acquisition of all regulatory
agency permits required by the affected agency prior to final plat approval.
F. Parks and Trails Dedication
1. This development shall fulfill its park and trail dedication requirements as
recommended by the Advisory Parks, Recreation and Natural Resource
Commission and approved by Council action.
G. Water Quality Dedication
1. This development shall be responsible for providing a cash dedication,
ponding, or a combination thereof in accordance with the criteria identified
in the City's Water Quality Management Plan, as recommended by the
Advisory Parks, Recreation and Natural Resource Commission and
approved by Council action.
H. Other
1. All subdivision,zoning and other ordinances affecting this development shall
be adhered to, unless specifically granted a variance by Council action.
Advisory Planning Commission City Council
Approved: August 25. 1987 September 15. 1987
Revised: July 10. 1990
Revised: February 2. 1993
LTS#5
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Page 5/EAGAN ADVISORY PLANNING COMMISSION MINUTES •
JANUARY 26, 1993
PONDVIEW TOWNEOMES -
GOOD VALUE HOMES INC.
Chairman Voracek opened the next public hearing of the evening
regarding a Rezoning of approximately 12.5 A (Agricultural) acres to
an R-3 (Townhouse) district and a Preliminary Plat consisting of 27
units located along the north side of Englert Road, west of Pilot
Knob Road, in the SE 1/4 of Section 16.
City Planner Sturm stated that a large pond, which is subject to
the City's Shoreland Ordinance, occupies 6.4 acres of this site. He
mentioned that the applicant is proposing a two phase development.
Phase II is contingent upon MnDOT turning back I-35E right-of-way
back to the property owner. This right-of-way is necessary to provide
access and allow for a proper building setback for Phase II.
Currently this area is considered open space. Mr. Sturm stated that
all 27 units in Phase I meet all R3 Code requirements. He mentioned
that the major issue with this application is the upgrade of Englert
Road.
City Planner Sturm requested that a change be made to condition
#6 stating that the temporary fencing provided to protect shoreland
trees shall be provided during construction prior to issuance of a
grading permit. Also, condition #12 shall be amended stating that the
developer shall petition the City for a vacation of excess
right-of-way prior to preliminary plat approval. He further requested
that condition #14 be added to state that Outlot A shall be
incorporated into the overall open space with final plat approval.
John Peterson, a representative of Good Value Homes, showed the
Commission members a picture of the proposed townhomes. He estimated
that the price of these townhomes would be in the range of $85,000 -
$110, 000 and that this development would attract young professionals.
Mr. Peterson commented that he agrees will all of the conditions in
the staff report except for condition #12. He stated that it would be
logical that if the Commission and Council agreed with this proposal
the preliminary plat should be approved subject to various
conditions.
Hank Bruestle stated that his mother owns approximately four
acres of land directly south of the proposed site. He mentioned that
his mother was ill and he was representing her. His major concern was
that if Englert Road was upgraded, the assessments could force his
mother to sell her property. According to his calculations it would
cost his mother approximately $45, 000 in assessments.
•
Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES
JANUARY 26, 1993
Chairman Voracek replied that the Advisory Planning Commission
does not deal with assessment issues and informed him to attend the
City Council meeting.
Tom Wilson stated that he lives on the cul-de-sac next to the
proposed site. He questioned if the units in Phase I and Phase II
would take access from Englert Road.
Chairman Voracek replied that the Phase I units would take access
from Englert Road, however, Phase II is not proposed with this
application. He stated that the applicant does not own the land in
Phase II and that issue must be resolved before an application can be
made to the City for a preliminary plat.
Mr. Wilson asked if a berm or additional landscaping could be
erected to ensure his and his neighbors privacy from car lights, etc.
City Planner Sturm replied that there is no room for additional
landscaping. Mr. Wilson also asked if a right turn only lane could be
constructed off of Englert Road to which Chairman Voracek replied
that the County would have to deal with that issue.
Mr. Peterson mentioned that the applicant has already petitioned
for the upgrade of Englert Road. He further stated that in regards to
Mr. Wilson's concern, Phase II access is proposed to end in a
cul-de-sac which would give Mr. Wilson his privacy from car lights,
etc.
Member Gorman stated that he thought the density was too high for
such a small area. Member Merkley also believed that this proposal
had too high a density for this particular piece of land and
mentioned the lack of green space.
Member Hoeft stated that the mitigating factor is that this
proposed site is on a dead-end street and is isolated. He believed
that the density was satisfactory.
Member Miller agreed that the density was on the high end,
however, he agrees with Member Hoeft and mentioned that the
application does meet Code requirements.
Member Griggs stated that the traffic on Pilot Knob Road and
Englert Road is heavy and keeping the density low on this site could
possibly prevent a future traffic problem. He suggested single-family
housing on this site.
•
Page 7/EAGAN ADVISORY PLANNING COMMISSION MINUTES
JANUARY 26, 1993
Member Merkley questioned when Pilot Knob Road and Englert Road
was scheduled for signalization. Assistant City Engineer Foertsch
replied that it was in the 5-year CIP and that it is scheduled for
the year 1995.
Member Merkley stated that he did not object to townhomes on this
site as he felt that they were appropriate for this piece of land.
However, he felt that eliminating units 25-27 would greatly enhance
this proposal.
Member Griggs mentioned that in a similar application a few
months ago, the Commission required a developer to lower his density
to around 4 units/acre and also required the exterior to be
constructed of at least 60% brick.
Member Miller agreed with Member Merkley in that he would like to
see a few units eliminated from the proposal and encouraged the
developer to do so.
Mr. Peterson mentioned that this was a difficult parcel to
part of
Englert Road has yet to be
develop because a significant pa g Y
P
developed. He also stated that City Code does not mention anything
about the exterior being constructed of 60% brick. He stated that if
the City is looking for lower densities and exteriors constructed of
60% brick, they should have those requirements in the City Code. Mr.
Peterson stated that the applicant is not requesting any variances,
they simply followed the requirements in the City Code.
Chairman Voracek stated that, in concept, he has no problems with
townhomes developed on this site. He was concerned that in the future
an application would come before the Commission looking to build more
townhomes on the south side of Englert Road because there was already
townhomes developed on the. ,north side of Englert Road.
Mr. Peterson stated that is was impossible to eliminate any units
to lower the density. He mentioned that the purchase agreement
expires on Friday, January 29, 1993. He did not want to see a
continuance, instead he wanted to see a vote taken on the merits of
the application.
Member Miller mentioned that the Commission could still continue
the matter without the consent of the applicant.
Gorman moved, Merkley seconded, the motion to continue to the
February 23, 1993 , Advisory Planning Commission meeting a Rezoning of
approximately 12 . 5 A (Agricultural) acres to an R-3 (Townhouse)
\ fl'5
Page 8/EAGAN ADVISORY PLANNING COMMISSION MINUTES
JANUARY 26, 1993
district and a Preliminary Plat consisting of 27 units located along
the north side of Englert Road, west of Pilot Knob Road, in the SE
1/4 of Section 16, subject to the following conditions:
1. These standard conditions of plat approval as adopted by
Council action on July 10, 1990 shall be complied with:
Al, B1, B2, B3, B4, Cl, C2, C3, C4, C5, D1, El, Fl, G1 and H1
2. All exterior building materials shall be maintenance-free.
3. All landscaped and sodded areas shall be served by
underground irrigation.
4 . All trash/recycling containers shall be stored in individual
garages.
5. A copy of the Homeowners Association and Townhouse Bylaws
shall be submitted for review by the City Attorney.
6. Temporary fencing shall be provided to protect shoreland
trees during construction prior to issuance of a grading
permit.
7. The development shall maintain a 30 foot vegetative buffer
strip along the edge of Pond JP-3.
8. The lowest entry level of the proposed townhouses shall
maintain a 3 foot freeboard above the HWL of Pond JP-3 .
9. The public hearing for the upgrading of Englert Road to a
City street with bituminous surfacing and concrete curb and
gutter and the extension of utilities shall be approved by
Council prior to final plat approval.
10. The development is required to provide adequate storm sewer
to drain the existing low area in the undeveloped property
south of Englert Road.
11. The development is required to provide sanitary sewer and
water main service to the northerly adjacent undeveloped
property.
r14
Page 9/EAGAN ADVISORY PLANNING COMMISSION MINUTES
JANUARY 26, 1993
12. The developer shall petition the City to vacate the excess
right-of-way around the cul-de-sac of Englert Road prior to
preliminary plat approval to allow for the platting of Lots
25, 26 and 27.
13. The development shall include the 300 foot section of 6"
water main along the west edge of the plat that will provide
a looping system.
14. Outlot A shall be incorporated into the overall open space
with final plat approval.
All present voted in favor, except Hoeft and Voracek who opposed.
Continued by a 5-2 vote.
Reasons for continuance:
1. Density.
2 . Health and safety hazard with increased traffic on Pilot
Knob Road and Englert Road.
3. Not compatible with existing single-family homes to the
south.
EAGAN ADVISORY PLANNING COMMISSION MINUTES
FEBRUARY 23, 1993
PONDVIEW TOWNEOMIS -
GOOD VALUE NOUS, INC.
Chairman Voracek opened the first public hearing of the evening
regarding a Rezoning of approximately 11.3 A (Agricultural) acres to
an R-3 (Townhouse) district and a Preliminary Plat consisting of 27
units located along the north side of Englert Road, west of Pilot
Knob Road, in the SE 1/4 ofAection 16.
N.
City Planner Sturm stated that this matter was beard before the
Advisory Planning Commission at its January 26, 1993, meeting. At
that time this application was continued to allow tine for the
applicant to address the concerns of the Commission which were: 1)
density, 2) traffic congestion, and 3) incompatibility with the
single family homes to the south of Englert Road.
John Peterson, Vice President for Good Values Hoses, stated that
they put much time and effort into this proposal since the last
meeting. After consideration they have concluded that they can not
lower the density any further. He stated that it would not be
Page 2/BAGAN ADVISORY PLANNING COMMISSION MINUTES
FEBRUARY 23, 1993
financially feasible to eliminate even one more unit. Further, Mr.
Peterson felt that the site lines were adequate at the intersection
of Englert Road and Pilot Knob Road and he did not foresee a major
traffic problem with the addition of this development.
Member Griggs stated that since the last meeting none of the
concerns raised by the Commission have been addressed by the
applicant. He was still concerned over the density and the safety of
motorists at the intersection of Englert Road and Pilot Knob Road. Re
further stated that this development is not compatible with the
existing single family homes to the south and to the commercial area
to the north.
Member Heyl stated that the density is high, however, she felt
that this development is compatible with the existing area. She
stated that it would be a buffer for the single family homes from the
commercial area to the north. She further mentioned that the
intersection will more than likely be congested,. but that was the
situation all along Pilot Knob Road.
Member Hoeft agreed with Member Heyl and stated that he leaned
towards approval of this application. He mentioned that the density
proposed does meet City requirements.
Member Gorman stated that he still opposes this application and
agrees with Member Griggs' comments. He stated that he would like to
see more green space and less impact on the intersection.
Hoeft moved, Heyl seconded, the motion to approve a Rezoning of
approximately 11.3 A (Agricultural) acres to an R-3 (Townhouse)
district located along the north side of Englert Road, west of Pilot
Knob Road, in the SE i/4 of Section 16.
Hoeft, Heyl and Voracek-voted in favor;
Griggs and Gorman opposed.
Approved 3-2. •
Member Griggs stated that be would like a condition added which
requires the exterior surface of the units to be constructed with a
minimum of 60% brick and that the remainder of the unit should be
maintenance free. He felt that as the density rises in a particular
development, the more the need for a maintenance free building.
Hoeft moved, Heyl seconded, the motion to approve a Preliminary
Plat consisting of 27 units located along the north side of Englert
Road, west of Pilot Knob Road, in the SE 1/4 of Section 16, subject
to the following conditions:
•
Page 3/EAGAN ADVISORY PLANNING COLQISSION MINUTES
FEBRUARY 23, 1993
1. These standard conditions of plat approval as adopted by
Council action on July 10, 1990 shall be complied with:
A1, 81, 82, 83, 84, Cl, C2, 03, C4, C5, Di, 81, F1, G1 and Bi
2. All exterior building materials shall be maintenance-free.
3. All landscaped and sodded areas shall be served by
underground irrigation.
4. All trash/recycling containers shall be stored in individual
garages.
5. A copy of the Homeowners Association and Townhouse Bylaws
shall be submitted for review by the City Attorney.
6. Temporary fencing shall be provided to protect shoreland
trees during construction prior to issuance of a grading
permit.
7. The development shall maintain a 30 foot vegetative buffer
strip along the edge of Pond JP-3.
8. The lowest entry level of the proposed townhouses shall
maintain a 3 foot freeboard above the HWL of Pond JP-3.
9. The public hearing for the upgrading of Englert Road to a
City street with bituminous surfacing and concrete curb and
gutter and the extension of utilities shall be approved by
Council prior to final plat approval.
10. The development is required to provide adequate storm sewer
to drain the existing low area in the undeveloped property
south of Englert Road
11. The development is required to provide sanitary sewer and
water main service to the northerly adjacent undeveloped
property.
12. The developer shall petition the City to vacate the excess
right-of-way around the cul-de-sac of Englert Road prior to
preliminary plat approval to allow for the platting of Lots
25, 26 and 27.
Page 4/EAGAN ADVISORY PLANNING COMMISSION MINUTES
FEBRUARY 23, 1993
13. The development shall include the 300 foot section of 6"
water main along the west edge of the plat that will provide
a looping system.
14. Outlot A shall be incorporated into the overall open space
with final plat approval.
15. The exterior surface of the units shall be constructed with
a minimum of 60% brick and the remainder of the building
shall be maintenance free.
Hoeft, Hey]. and Voracek voted in favor;
Griggs and Gorman opposed.
Approved 3-2.
Agenda Information Memo
March 2, 1993 City Council Meeting
SHORELAND ORDINANCE AMENDMENT
B. Shoreland Ordinance, City of Eagan, Ordinance Amendment to Chapter 11 of the City
Code Pertaining to Shoreland Zoning Regulations—The Shoreland Zoning Ordinance is in
the final stages of review. Subsequent to the City Attorney's review,however,it has become
necessary to return the enclosed ordinance to the Department of Natural Resources for a
final review prior to consideration by the City Council. It is hoped that this review can be
completed within two weeks, but given the uncertainty, staff recommends that the item be
continued indefinitely with an expectation that it will return to the City Council for
consideration no later than April 6, 1993.
ACTION TO BE CONSIDERED ON THIS ITEM: To continue indefinitely an ordinance
amendment to Chapter 11 of the Eagan City Code pertaining to shoreland zoning
regulations.
police department
ktt
PATRICK J.GEAGAN
Chief of Police
KENNETH D.ASZMANN
city of eagan Deputy Chief
3830 PILOT KNOB ROAD THOMAS EGAN
EAGAN,MINNESOTA 55122-1897
PHONE:(612)681-4700
Mayor
TDD:(612)454-8535 PATRICIA AWADA
FAX:(612)681-4738 SHAWN HUNTER
SANDRA A. MASIN
THEODORE WACHTER
February 19, 1993 Council Members
THOMAS HEDGES
TO: TOM HEDGES, CITY ADMINISTRATOR City Admininstrator
HOLLY DUFFY, ASSISTANT TO THE CITY ADMINISTRATOR
EUGENE VAN OVERBEKE
FROM: PAT GEAGAN, CHIEF OF POLICE City Clerk
SUBJECT: PERSONNEL ITEMS
As a result of City Council approval of the Eagan Police
Department's reorganization plan, the following people are
recommended for the listed positions:
Administrative Captain and Operations Captain: I am
recommending that Lieutenant Richard Swanson be promoted
to the position of Administrative Captain. Lieutenant
Swanson has, in the past, and is currently doing all the
duties required of that position. Following the testing
process conducted by Personnel Decisions, Inc. of the
Eagan Police Department Sergeants, I am recommending
Sergeant Jim Sewald for the position of Operations
Captain. Sergeant Sewald tested the highest of all those
involved in the process. Sergeant Sewald is a very
capable individual and I am confident he will make an
excellent Operations Captain. I am recommending that the
Operations Captain and the Administrative Captain
positions be effective April 19, 1993 .
Administrative Assistant: The Personnel Director, Holly
Duffy, has coordinated the hiring process for this
position. As a result of that advertisement, we received
approximately 75 applications. As of this date, we have
not interviewed, but hope to have the interview process
completed and a name for the City Council at the March 2,
1993, Eagan City Council Meeting. I am recommending this
position be filled March 22, 1993 .
Patrol Sergeants (3) : One of these positions will fill
the vacancy created by a Sergeant when they are assigned
to the Investigative Unit. Approximately one year ago
the Eagan Police Department went through an extensive and
expensive promotional process with Personnel Decisions,
Inc. to develop a three year list for Sergeant. The
\ THE LONE OAK TREE . . . THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
Equal Opportunity/Affirmative Action Employer
PERSONNEL ITEMS
Page 2
following Police Officers are the next three names on the
list. I would like to make those promotional dates as
follows:
April 19, 1993 , Officer Tom Schoenecker
June 1, 1993, Officer Brad Ramthun
July 1, 1993 , Officer Jeff Johnson
School Resource Officer: At City Council direction, the
City Council approved the School Resource Officer be
given Investigator status. I made this recommendation
because the School Resource Officer is currently
investigating as many cases as other members in the
Investigative Unit. This position would be effective
April 19, 1993 .
Police Officer: During the early Fall of 1992, the Eagan
Police Department tested approximately 160 candidates for
the position of Police Officer. We advertised that the
list we developed would last until December 31, 1993 . I
would like to share, with the Council, that the list
yielded one female officer and one Pacific Islander. The
next person I am recommending be hired is James Unger who
is currently a Police Officer with South St. Paul Police
Department. I am requesting that position be approved
for April 19, 1993 .
Police Officer: The last position of Police Officer we
have authorization for will not be filled for some time
because of the requirement that funds be developed to
defray costs of medical insurance for retirees. I
understand the City Council directed staff to not hire
replacement staff for retirees until that line item is
funded. I suspect this position would be filled sometime
in early 1994.
Patrick . Gan
Chief of Poli- -
PJG: lb
(Ai i,agau
3830 Pilot Knob Road APPLICATION FOR LICENSE License year 39 9 3
Eagan, MN 55122-1897 TREE MAINTENANCE CONTRACTOR
For individual,partnership or corporatiior ' c7
who cut, trim, prune, re cove spray or
0410: /a /mt tom. y �� y
1, Robert C. Hutcheson hereby make application for a TREE MAINTENANCE
CONTRACTOR license for the year 19 9 3 from the City of Eagan.
OWNER: Robert Hutcheson ADDRESS: 13677 Dan Patch Drive PHONE #447-1817
(street)
Savage MN 55378
(city) (state) (zip)
BUSINESS
NAME: The Tree-Stump Co. ADDRESS: 13677 Dan Patch Drive PHONE #447-6187
(street)
Savage MN 55378
(city) (state) (zip)
EMPLOYEES PERFORMING TREE MAINTENANCE:
Name: Thomas R. Korslund
(first) (middle) (last)
James Ide
Name:
(first) (middle) (last)
Name:
(first) (middle) (last)
Name:
(first) (middle) (last)
(ATTACH ADDITIONAL NAMES)
VEHICLES USED FOR TREE MAINTENANCE:
1975 Ford Truck YU35870
(name) (year) (make) (model) (license number)
1976 Ford Truck YU25801
(name) (year) (make) (model) (license number)
1973 Chev Truck YU5,565.6
1989 Chev Truck YU66310
(name) (year) (make) (model) (license number)
(ATTACH ADDITIONAL VEHICLE INFORMATION)
EQUIPMENT USED FOR TREE MAINTENANCE:
(e.g., stump grinder, brush dipper,chainsaws, sprayer,etc.)
Stump Grinders - grind stumps
Brush Chippers - chip brush
(name) (function)
Chainsaws - cut branches
(name) (function)
(ATTACH ADDITIONAL EQUIPMENT INFORMATION)
CITY OF EAGAN
APPLICATION FOR MASSAGE THERAPY
ESTABLISHMENT OR MASSAGE THERAPIST BUSINESS LICENSE
PART II:
Directions: This form must be filled out by typewriter or by printing in ink by
the sole owner, by each partner, by each officer or director, by each
manager, proprietor or other agent in charge of the premises, by
each person who by combined ownership or control has an interest -
in a corporation or association in excess of 5%, or by each
individual seeking a massage therapist license.
TRUE NAME: _ott-bo,,va Lee- Riv/S
First Full Middle Maiden Last
RESIDENCE ADDRESS: ,a�,j(O Oa) ?Ue. SO . So. `f ectci � M N 5SO7S--
y5/-Y5q<1{ Street City State/Zip
BUSINESS NAME: "Ala $f-Ic CJtropr4c/7L C 4 u)ef/ors5 rat
BUSINESS ADDRESS: i3 Li () Uv1C 140 43i'• St,(1 e 5f e_ far] iti11 cc---/ 3
Street �) City ' ` State/Zip
PLACE OF BIRTH: 5 f Pct 41,1,1404 lil A) o t l?t /t`
City County / State DOB
HEIGHT: 518 ' WEIGHT: Pig Ilo5-. COLOR OF HAIR: fy[)M)v) EYES: 5'bwri
U. S. CITIZEN? Yes A Naturalized? Yes If yes, give date/place
No No
MARITAL STATUS: Married Single JC Divorced
. hea .plicant licensed in any other community? Yes No
II) PAM were:
A1t1E]k`KiM - OUERN YRATO+t „ . :.
YTNUO3 ATONAa Ab;
" 2?"'w` S"11f1g"a pllc;,ani been denied a massage therapist license by any licensing
No }C If yes, describe:
3. Each applicant for a massage therapist license shall furnish, with the application,
proof of the following: r j
a. A diploma or certificate of graduation from a school approved by the
American Massage Therapist Association or other similar reputable
massage association; or
b. A diploma or certificate of graduation from a school which is either
accredited by a recognized educational accrediting association or agency,
or is licensed by the state or local government agency having jurisdiction
over the school.
1
to i tj r--rte .kb cc
Each applicant shall also furnish proof at the time of application, of a minimum
of 100 hours of successfully completed course work in the following areas:
a. The theory and practice of massage, including, but not limited to, Swedish,
Esalen, Shiatsu, and/or Foot Reflexology techniques; and
b. Anatomy, including, but not limited to, skeletal and muscular structure and
organ placement; and
c. Hygiene.
4. If you have ever used or been known by a name or names other than the true
name given above, list such name(s) and information concerning dates and
places used.
Attach photo.
5. Address(es) at which you have lived during preceding five years. (Begin with
present or last address and work back.
N & Street City & State Dates
Ore - 03 (3t' Ore 50. 50-,3f, Ra k/ (i11J S5b7S- 1986- Plse-�,&
6. Kind, name and location of every business or occupation you have been
engaged in during preceding five years. Begin with present or last occupation
and work back.
Business or Occupation Street Address City/State
7. Names and addresses of your employers and partners, if any, for the preceding
five years. (Begin with the present or last one first and work back.)
Namq Addres City/State/Zip
Lin .a, Le-. -11�e. 1�1ttcQ(Afr, Co - k a ie O2cz�e-1r, RO dglc , 1110
L)r D.K nwi- IF - A00 si►tl e ee. Lao e. s4ikc. )o5 , Idebt lirairie, (1'W 5130
1,t5Se It lA)c&v, - Ffipf ti 11010h1e_ 5t/( in;v•,`gDn 5f. h1K /ot _!t�.fs.,i'1nJ SS//
2
Yes No . If yes, give information as to the time, place and offense for
which convictions were had:
9. List the names, residences, and business addresses of three people, (prefer
residents of Dakota County) of good moral character, not related to the applicant
or financially interested in the premises or business, who may be referred to as
to the applicant's character:
Name 111 cf - 0A9,110i5-4ix i , ?►. Phone 06-i9/9
Address v19200 315±- P1 . N . Orrc0v12i7 , 410 55:3 bcf
Business Address 77 /L/ .IironkIyv 3iUA. St ik /9'a1 , 3vnnki1.1, Pay�C, ri/1N
y33
Name rc�reji uki c i�1?o1 f- ss Phone 41574977
Address V'✓ia�ie. A✓e. / L'J.Sf. PAO, im) 5Si!5
Business Address S4
Name Pa5I-Cw PIcj ctivc9 / telleAr Phone 7-723)-
Address / 7 / Hui iv,he)1d� it)SP , r1 N 1c/
Business Address L/ (� ) (ii. �n/,
-rina "5 5F. uWS Pi MO 5SII
C)
Date: � 1 ' 6-0\, Iw t'L �, q 1, a^L
Signature of Applicant
Subscribed and sworn to before me
this : day of&LI,lo y19���
JENNIFER L. MARTIN
NOTARY PUBIJO-ETA
c /'� (seal) d DAKOTA COUNTY
Public m' ISOM
d
3