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03/17/2014 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION Monday, March 17, 2014 7:00 p.m. Eagan Municipal Center, Council Chambers Workshop: 6:30 – 6:55 p.m., Conference Room 2A & 2B A. CityVue Development Review Agenda I. Call to Order and Pledge of Allegiance 7:00 p.m. II. Adopt Agenda 7:02 p.m. III. Approval of Meeting Minutes on January 16, 2014 7:07 p.m. IV. Visitors to be Heard 7:08 p.m. V. Director’s Update 7:09 p.m. VI. Consent Agenda 7:15 p.m. VII. Development Proposals 7:16 p.m. A. CityVue – Paul Olson VIII. Old Business 7:30 p.m. A. Work Group Report – Program Review Committee IX. New Business 7:31 p.m. A. Cedar Grove Park Naming – Paul Olson X. Other Business and Reports 7:41 p.m. A. Recreation Division Report B. Arbor Day Proclamation & Invitation XI. Communications 8:20 p.m. XII. Round Table 8:25 p.m. XIII. Adjournment 8:30 p.m. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Monday May 19th, 2014 7:00 p.m. Council Chambers TO: Advisory Parks and Recreation Commission (APrC) FROM: Juli Seydell Johnson, Director of Parks and Recreation DATE: March 14, 2014 SUBJECT: Advisory Parks and Recreation Commission Meeting March 17, 2014 A meeting of the Advisory Parks and Recreation Commission (APrC) will take place on Monday, March 17th at 7:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell Johnson at (651) 675-5006 or jsjohnson@cityofeagan.com or Amy Grannes (651) 675-5322 agrannes@cityofeagan.com if you are unable to attend this meeting. I. PLEDGE OF ALLEGIANCE AND ROLL CALL II. ADOPTION OF THE AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. III. APPROVAL OF MINUTES - Pages 3-5 The minutes of the January 16, 2014 meeting, pending any modifications, are in order for adoption by the Commission. IV. VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take more than ten minutes or that require specific action can be scheduled for a future meeting agenda. V. DIRECTOR’S UPDATE - Pages 6-7 Director Johnson will provide a brief overview of the Park and Recreation’s department happenings for the month. VI. CONSENT AGENDA There are no new consent agenda items to be discussed at this time. VII. DEVELOPMENT PROPOSALS – Pages 8-20 Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the CityVue development proposal. VIII. OLD BUSINESS The Recreation Program Review Committee will give an oral work group report to the rest of the Commission. IX. NEW BUSINESS – Pages 21-22 Cedar Grove Park naming – review naming options for the new park to be constructed in the Cedar Grove area and recommend three to the City council for a final decision. Advisory Parks Commission March 17, 2014 Page 1 X. OTHER BUSINESS AND REPORTS – Pages 23-33 A. Recreation Division Report Pages 23-30– Staff members will give a presentation regarding the yearly overview and update of recreations programs. B. Arbor Day Proclamation Pages 31-33 – Acknowledge the Arbor Day Resolution setting Wednesday, May 14, 2014 as Arbor Day and May as Arbor Month in the City of Eagan. XI. COMMUNICATIONS There are no communication items to be discussed at this time. XII. ROUND TABLE The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests for future agenda items, or provide informative updates to the Commission pertaining to energy and environment initiatives. XIII. ADJOURNMENT /s/Juli Seydell Johnson Director of Parks and Recreation Advisory Parks Commission March 17, 2014 Page 2 Subject to approval ADVISORY PARKS COMMISSION Thursday, January 16, 2014 MINUTES OF MEETING OF JANUARY 16, 2014 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on Thursday, January 16, 2014. Commission Members present included Chair Michael Palmer, Member Dorothy Peterson, Member Andrea Todd-Harlin, Member David Wietecki, Member Dennis Thompson, Member Jerry Farlee, and Member Nathan Neuman. Staff members present Director of Parks & Recreation Juli Seydell Johnson, Superintendent of Parks Paul Olson, City Forester Gregg Hove, Park Maintenance Supervisor Steve Taylor and Administrative Supervisor Amy Grannes. Dakota County representatives John Mertens and Chris Hartzell were also present. APPROVAL OF AGENDA Chair Palmer asked Director Johnson if there were any changes to the agenda. Director Johnson stated there was one change under item X. Other Business and Reports, switch items A. & B. Member Todd- Harlin moved, Member Neuman seconded, with all members present voting to adopt the agenda as amended. APPROVAL OF MEETING MINUTES Member Farlee notice and incorrect number of fitness membership. This amount will be amended from 86,000 to 1,700. Member Peterson moved, Member Todd-Harlin seconded, with all present members voting in favor to approve the minutes of the September 16, 2013, as amended. Member Todd-Harlin moved, Member Wietecki seconded, with all present members voting in favor to approve the minutes of the October 8, 2013 special meeting, as presented. VISITORS TO BE HEARD There were no visitors to be heard on items that were not on the agenda. DIRECTORS UPDATE Director Johnson stated due the amount of presentations tonight there we no updates to be discussed at this time. CONSENT AGENDA There were no consent agenda items to be discussed at this time. DEVELOPMENT PROPOSAL There were no development proposals to be discussed at this time. Advisory Parks Commission March 17, 2014 Page 3 Advisory Parks Commission January 16, 2014 Page 2 OLD BUSINESS There were no old business items to be discussed at this time. NEW BUSINESS Director gave a brief introduction to our first presentation from the representatives from Dakota County, John Mertens and Chris Hartzell. Their focus was the Minnesota River Greenway Project and the Eagan segment. John Mertens started the presentation with an overview of the project. The purpose of the project is to establish a County wide system of interconnected greenways that provide ecologically functioning habitat, corridor-based recreation, improved water quality, and to provide alternative transportation to residents. The Minnesota River Greenway is 17 miles long and follows the Minnesota River traveling through Lilydale, Mendota Heights, Mendota, Eagan, and Burnsville. Tonight they wanted to discuss the Eagan segment which would have trail connect off of Nicols Road area. Speaker Chris Hartwell continued the presentation and gave the commission an overview of the feasibility study which included reviewing the refinement of the master plan, constructability, upper railroads crossings, connect to Fort Snelling State Park, estimated costs, agency support and obtaining funding. Commission members commented and voiced their support of the project and thought what a great opportunity we could provide to our residents to enjoy and discover the natural surroundings that border our community. After further discussion with Commission Members the presentation concluded. OTHER BUSINESS AND REPORTS City Forester, Gregg Hove gave a presentation on the Forestry Department’s year in review. Forester Hove’s presentation reviewed the following topics: Shade tree disease program, Emerald Ash Borer, Bur Oak Blight, Buckthorn management programs, woodland restoration project, and landscaping projects. The shade tree program focuses on detecting, managing, and striving to prevent further spread of shade tree diseases. At this time we are dealing with Dutch Elm disease and Oak Wilt disease in the City of Eagan. Next Forester Hove gave a brief overview of the new disease called Emerald Ash Borer. This is a non- native insect that causes the decline and death of all ash trees. So far this has not been verified in Eagan yet, but it has been verified at Fort Snelling Golf Courses so it is getting very close. The Forestry Department is working on many management activities including removing and replacing poor quality existing ash trees in parks and some boulevard areas. They are using chemical treatment products to protect the high quality ash trees. All of the ash trees that are removed are turned into usable mulch which is a huge cost savings. Forester Hove then briefly spoke on the Bur Oak Blight disease. He gave an overview of the symptoms and reviewed the management plan and activities. Then discussed the woodland restoration project which is a program that selects on park every year and has a qualified contractor manage the invasive plant species in that park. Forester Hove reviewed our current Buckthorn removal assistance program for our residents and stated that to date there have been 782 participants of the program. Forester Hove concluded his presentation with an overview of landscaping projects. After brief discussion with Commission Members the presentation concluded. Park Maintenance Supervisor, Steve Taylor gave a presentation on the Park Maintenance Department’s year in review. Park Supervisor Taylor’s presentation reviewed the following topics: Support of recreation programs, turf management, athletic fields, Community Center improvements, playgrounds and hard courts, hockey rinks, building and pavilion maintenance, vandalism repair, and 2013 construction projects. Advisory Parks Commission March 17, 2014 Page 4 Advisory Parks Commission January 16, 2014 Page 3 Park Supervisor Taylor gave a brief overview of the athletic fields that are maintained by the Park Maintenance Department which consists of 80 soft ball, 47 soccer, 20 football, and 6 rugby fields. Maintaining the fields consists of aerating and seeding, mowing, treating, and irrigation. In 2013 they had many new projects which consisted of installation of an irrigation system on the upper festival grounds at the adding new outdoor fitness equipment at the Eagan Community Center. A new sun shelter was added to the Off-Leash Dog area at Thresher Fields Park. Two new art sculptures were added in the area around the Art House. A new playground structure at Evergreen Park was added along with drain tile at Northview, Lexington, and Thresher athletic fields. Park Supervisor Taylor concluded his presentation with an overview of ice rinks, skating trail at Rahn, and lighted skating islands at Clearwater. After brief discussion with Commission Members the presentation concluded. COMMUNICATIONS There were no communications items to be discussed at this time. ROUND TABLE Member Todd-Harlin stated that she really enjoys the yearly reports that are presented to the Commission. It shows the quality of employees the City of Eagan has and what a good job they do with their resources. Chair Palmer comment what great condition the ice rinks are in this season and complimented the staff at the Civic Arena. After brief discussions there were no further items to be discussed at this time. ADJOURNMENT With no further business to discuss, Member Peterson moved, Member Todd-Harlin seconded with all other members present voting to adjourn the meeting. The meeting was adjourned at 8:26 p.m. ____________________________________________________ ____________________________ Secretary Date Advisory Parks Commission March 17, 2014 Page 5 Eagan Parks & Recreation Department Happenings March, 2014 Strengthen Community Image and Sense of Place • The indoor farmer’s market held at the Eagan Community Center ended March 1. It ran 7 weeks, the 1st and 3rd Saturdays from December 7 to March 1, average attendance per week was 232. • 16 vendors from the summer market participated, filling the space in the Oasis Room at ECC. • Eagan High School Boys Varsity Hockey team participated in the State High School Hockey tournament. They finished in 3rd place. • Eagan City Council approved an agreement with Forecast Public Art to establish an Arts and Culture Master Plan Guide for the City of Eagan. Work will begin early April. Support Economic Development • Market Fest registration is underway. It opens Wednesday, June 4. Several new vendors are confirmed. • The market opens for the summer season on Wednesday, June 4 at 4:00 p.m. • 15th Annual Home and Leisure Show was March 14 and 15th at the Eagan Civic Arena. The Eagan Civic Arena partnered with the Dakota County Master Gardner’s for seminars during the Home & Leisure Show. Also, Thrivent Financial sponsored document shredding on Saturday. • Cascade Bay received 259 seasonal applications for summer positions. This remains consistent with the past two years (251 apps received in 2013 & 260 apps received in 2012). Scoring is underway and interviews will begin shortly. Promote Health and Wellness • Athletic Facility Permit Applications are being processed for returning summer tournaments, camps and allocation has begun for the youth athletic associations that provide service to Eagan youth. This includes Eagan Athletic Association, Eastview Athletic Association and Burnsville Athletic Club. • As of March 10, there are 154 adult teams registered (166 at this time in ’13) for basketball, softball, volleyball and wiffleball leagues. Registrations are still being accepted. • “A Matter of Balance”, a new 55 plus/Senior class in partnership with HealthEast started on March 7 with 8 participants. The class will run for 8 weeks. Protect Environmental Resources • Dakota County is filling the ground water test well at Thresher Fields Park after determining that they are no longer needed. • A contractor has been selected for a continuation of the Woodland Restoration project that focuses on the removal of invasive species. This year the woodlands in Trapp Farm Park will be targeted. • Forestry staff are exploring options for conducting a City wide inventory of Ash trees as part of the EAB planning process. • Conducting field checks on Oak Wilt and Dutch Elm removal compliance… good response, some encouragement needed at a few sites. • Parks staff are exploring fertilizer options that also treat Japanese Beetle which was becoming an issue on some athletic sites last year….grubs eat the grass roots. • The Department is working with Dakota County to explore recycling options at the large athletic sites, looking at using colored bags similar to those used at pavilions along with designated dumpsters. Facilitate Community Connections • In a recent meeting with the MN Valley Photography Club, volunteer photographers reported excitement over seeing their images chosen for City of Eagan publicity. In return for allowing the City to use their images, the club receives meeting space for monthly meetings. Since the partnership began 2,300 images have been taken by volunteer photographers. Advisory Parks Commission March 17, 2014 Page 6 • Eagan Hockey coordinated a year end party for the mini mite families on March 7, 2014. The event had 181 kids and over 200 parents at the Eagan Civic Arena. • This year’s Mystery Dinner Theater performance is “B.I.N.G.O Spells Murder” with performances on March 13 and 14 at the Eagan Community Center. This is a partnership with the Eagan Theater Company and the Eagan 55 plus/Seniors with proceeds going to those groups. Provide Recreation Experiences • Community Development Block Grant funding helped to sponsor a trip to Clubsk8 for Dakota Woodland’s youth and their parent/guardians. • Winter session of Preschool comes to a close on March 21. 375 children were registered in the various classes this year, compared to 369 in 2013. Spring session begins March 31 and will run through May 23. • Fall Preschool details and information will be available May 5, and registrations will be accepted the same week. • The skating rinks closed for the season after Presidents Day as scheduled. Numbers were good considering the extended cold weather but tapered towards the end. The ice was good most of the season but was deteriorating due to the late rain/snow. Total attendance for the season was 7,493 for rinks and 3,330 for the tubing hill. The five year average is 10,169 for rinks and 2,734 for tubing hill. • The Trapp Farm tubing hill has remained open on a week to week basis as determined by the weather. • Working with BCBS again this year on an agreement for use of the soccer field space • Thinking that the abundance of snow and the cooler temps will lead to a late spring and later opening of fields….2 game tune up tourney for SB only 5 weeks away. Kudos to Staff • Recreation Supervisor, Kerry Phillips, is one of twenty three honorees chosen for the 2014 Rising Alumni honor by the University of Minnesota’s College of Education and Human Development set to be announced in April. The award recognizes alumni who have achieved early distinction in their careers, demonstrated emerging leadership, or shown exceptional volunteer service in their communities. General Announcements • The Spring/Summer Discover Brochure was delivered to residents the week of March 3, and summer programs are filling! • The Civic Arena and Community Center have experienced some mechanical and operation issues with the excess snow and frost levels. Working with public works we were able un-freeze the drains from the roof. • The March/April/May edition of the News From the Front Porch, the publications for 55 plus/Seniors was mailed out to members and available for the public. Advisory Parks Commission March 17, 2014 Page 7 AGENDA ITEM: VII.A. CityVue Development TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation PROPOSAL: Interstate Partners is proposing a Preliminary Planned Development (CityVue Commons) and a Preliminary Subdivision to create six lots upon approximately 10 acres generally located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington Avenue. The proposal includes renovation of an existing 10 story office building into a 112 unit apartment building. The plan also includes four commercial lots totaling approximately 30,000 sq. ft. of retail and a second 90 unit apartment building on its own lot. BACKGROUND/EXISTING CONDITIONS: The site is located south of Yankee Doodle Road, north of Town Centre Drive and approximately ¼ mile west of Lexington Ave. (Co. Rd. 43). The subject property is zoned Planned Development. The northern portion of the property was platted in 1985 and construction of a 10-story office building occurred that same year. The building has been vacant for a few years. The southern portion of the property was replatted in 2008 and remains undeveloped. As mentioned, the northern half of the site is currently developed with a 10-story building and associated parking lots. The northern edge of the site is treed along the Yankee Doodle Road right-of-way. The southern half of the site is undeveloped and lightly treed. The high point is approximately in the middle of the site, as the property slopes down toward the perimeter of the property. Elevations range from approximately 928 to 900. There is a wetland (Pond DP-20) located on the western perimeter of the site. The applicant will need to submit a delineation and assessment (via MNRAM) report with the redevelopment applications. The property is adjacent to a medical office building and retail store to the west. To the south across Town Centre Drive are Dakota County CDA owned senior apartments. Properties to the east contain a variety of retail businesses. To the north, across Yankee Doodle Road is the Promenade retail development and apartment buildings. The development is proposed to be served internally with a private street with access to Yankee Doodle Road and Town Centre Drive. The development also includes a potential connection to the Culvers restaurant parking lot to the east to connect to O’Leary Lane. The land use designation in the City’s Comprehensive Guide Plan is SA/OS (Special Area/Office Service); however, the applicant has applied to amend the Comprehensive Guide Plan to SA/MU (Special Area/Mixed Use). The Advisory Planning Commission held a public hearing on February 25, 2014 and recommended approval of the Comprehensive Plan Amendment. The City Council directed city staff to submit the Comprehensive Plan Amendment to the Metropolitan Council on March 4, 2014. City staff is in the process of submitting the application to the Metropolitan Council which is expected approximately 60 days from receipt of the application. Following Metropolitan Council review, the City Council could then approve the requested Comprehensive Plan Amendment. The proposed use would then be in accordance with the Comprehensive Guide Plan. MEMO Date: March17,2014 Agenda Item: VII.A. CityVue Action: X Information: X Attachments: X ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the CityVue development proposal. Advisory Parks Commission March 17, 2014 Page 8 PARK AND TRAIL DEDICATIONS: Park Dedication The City Council recognizes it is essential to the health, safety and welfare of the residents of Eagan and persons working in Eagan, that the character and quality of the environment be considered to be of major importance in the planning and development of the City. In this regard the manner in which land is developed and used is of high priority. The preservation and development of land for park, playground and public open space purposes as it relates to the use and development of land for residential, commercial/industrial purposes is essential to maintaining a healthful and desirable environment for all citizens of the City. The City must not only provide these necessary amenities for our citizens today, but also be insightful to the needs of future citizens. It is recognized by the City Council that the demand for park, playground and public open space within a municipality is directly related to the density and intensity of development permitted and allowed within any given area. Commercial developments will pull a greater numbers of people, both employees and customers, into a specific area potentially impacting any existing park facilities and/or creating a demand for additional opportunities. Residential developments will have sustained impact on park facilities. The Park dedication requirement can be satisfied through a cash payment, land dedication or combination thereof. It has been the policy of the City to grant credit for prior park dedications made on specific platted properties and apply them to a dedication that may be due as a result of a revised use, expansion or other site alteration to the same property. The proposed CityVue development is located in the service district served by O’Leary Park, located immediately to the south of the development site. The Northview Park athletic complex and the Eagan Community Center/Central Park sites are within a radius of less than two miles and are accessible via existing trails. Because the development site is not immediately adjacent to an existing park, and has been disturbed or built upon as part of prior developments, there is a very limited benefit to a land dedication thus a cash dedication may be appropriate. Because the applicable park dedications associated with the prior development phases have already been paid, it would also be appropriate to considering the dedication requirements for those portions to have been satisfied. Park Dedication Calculation: Classification: High Density Residential / Retail Commercial Residential 2014 Apartment /Multi Unit Rate = $3212 per unit • Lot 2 (10 story) /Dedication satisfied as part of original development • Lot 3 / 90 Units @ $ 3212 = $289,080 Total Residential Dedication due = $289,080 Commercial/Retail • Lots 1,4,5,6 / Dedication satisfied as part of original development Total Commercial/Retail Dedication due = $0 Total Park Dedication Due = $289,080 Trail Dedication The Eagan trail system is designed and intended to provide a non-motorized link to various points of interest, City facilities and commercial areas throughout the City. The trail system can also serve a transportation and recreational purpose. The trail system is an integral part of the overall City plan. Advisory Parks Commission March 17, 2014 Page 9 To more adequately assure the timeliness and priority for completion of segments, especially those that provide and promote connectivity, the City Council has resolved that as a prerequisite to plat approval, sub- dividers shall make a Trail Dedication. Said dedication may take the form of a land dedication for a trail, a cash payment to the trail fund, or the development of an approved trail that provides public benefit. Existing trails are contiguous with the development site on the north and south side. The trails are interconnected with the city wide trail system. The proposed public vehicular thoroughfare through the development site from Town Center Drive to Yankee Doodle aligns with the existing Promenade Avenue, a main link into the Promenade commercial district. This new intersection creates the opportunity for not only a direct vehicular link for residents to the south but also a trail/walkway link. To this end, the development is proposing a north/south public walkway adjacent to the drive through the site. It also provides a connection to an existing walking trail around a nearby pond and to the trails that access O’Leary Park. Because of the public value of the new walks it may be appropriate to consider a credit towards the Trail Dedication due. Trail Dedication Calculation Residential 2014 Apartment/Multi Unit Rate = $250 per unit • Lot 5 /Dedication satisfied as part of original development • Lot 6 / 90 units @ $250 = $22,500 Total Residential Trail Dedication Due = $22,500 Commercial/Retail • Lots 1,2,3,4 / Dedication satisfied as part of original development Total Commercial/Retail Dedication due = $0 (a) Subtotal Trail Dedication Due = $22,500 Development Credit Trails or walks having public value as a connector or that provide a recreational experience • Proposed 5’ sidewalks with public value as a connector 860 Lineal ft @ $30 per lin ft credit value = $25,800 (b) Subtotal Trail/Walk Public Credit = ($25,800) a-b Total Trail Dedication Due (a-b) = $0 TREE PRESERVATION: This development application’s tree preservation will be considered on a single-phase, multiple-unit residential and commercial type of application. Per the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal is set at 47.5%. Analysis A tree inventory submitted with this application indicates there are eighty-three (83) significant trees currently existing on site. According to plan submittal, significant tree impacts will result in the removal of sixty-seven (67) significant trees (80.7% of the total). Because the proposed removal of significant trees removal is more than allowable there is required tree mitigation. Tree mitigation for this application as proposed calculates to sixty-eight (68) Category B trees (or an equivalent combination of Category A and/or C trees). Advisory Parks Commission March 17, 2014 Page 10 The applicant has submitted a Tree Mitigation Plan that indicates the installment of forty-nine (49) Category B trees and nine (9) Category A trees (an equivalent of sixty-seven (67) Category B) trees as fulfillment of Tree Mitigation requirements. Discussion/Evaluation Through discussions with the applicant the number of existing significant trees to be removed and/or preserved may change as site grading occurs. Forestry staff will coordinate with the applicant/site contractors during the construction period to make final determination of tree survival based upon encroachment into preserved tree critical root zone and adjust required tree mitigation accordingly. WATER QUALITY/WETLANDS: Wetlands There are two wetland areas on this parcel, one in the western portion (“Wetland 1”) and one in the southern portion (“Wetland 2”). Minn. Rules Ch. 8420, Wetland Conservation Act (WCA), and City Code §11.67, Wetland Protection and Management Regulations, together require boundaries, types, and classifications of such wetland areas be determined. Accordingly, the developer has submitted to the City two applications, one requesting the City to approve its delineation and type report and to classify “Wetland 1,” and the other requesting a determination that “Wetland 2” is not subject to WCA rules because it is not a natural wetland. The City decision on “Wetland 1” is scheduled for May 16, which will allow field verification of the wetland in the spring. The decision on “Wetland 2” is scheduled for March 21. The developer is not proposing to impact any wetland areas by this development. The proposal will have to fulfill City Code §11.67 requirements regarding Wetland Buffers. Stormwater Management/Water Quality The applicant proposes to add approximately 57,182 square feet (1.31 acres) of impervious surface to the site, resulting in impervious coverage of approximately 64% of the 9.8 acre site. Runoff from the north/east portion of the existing site’s impervious area flows off-site to DP-5, a stormwater wetland basin, which is in the LeMay Lake watershed, while the remainder of the site’s existing impervious in the west/south portion of the site flows to DP-20, a stormwater wetland basin on the west boundary of the site, which is in the O’Leary Lake watershed. This development will need to comply with the City’s Post Construction Requirements (City Code §4.33) for stormwater management and surface water quality, including Runoff Rate Control, Total Phosphorus (TP) & Total Suspended Solids (TSS) Control, and Volume Control (Note: Water Quality and Volume Control requirements apply to any new impervious area). The applicant currently proposes to meet the 4.33 requirements through the construction of a stormwater (wet detention) pond and an infiltration (bioretention) basin. The majority of the proposed site’s impervious area, after being directed through the pond and infiltration basin for treatment / volume reduction, would discharge to DP-5. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend that the Park Dedication requirement be satisfied through a cash payment of $289,080. 2. Recommend that the Trails Dedication requirement be considered as satisfied contingent upon the construction of the public walks and trails included in the development plan. 3. The applicant shall fulfill tree mitigation requirements through the installation of sixty-eight (68) Category B equivalent trees. 4. The applicant shall work with city forestry staff as grading and tree removal occurs. City forestry staff will make final decisions concerning tree survivability and adjust tree mitigation requirements accordingly. 5. The applicant shall protect the preserved individual tree’s critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate Advisory Parks Commission March 17, 2014 Page 11 safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 6. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 7. The applicant shall fully meet Eagan’s Post Construction Requirements (City Code §4.33) for stormwater management and surface water quality (i.e. pollutant, rate, and volume control). 8. Prior to receiving a grading permit, the applicant shall provide the City with soil-boring logs (minimum of 2 taken within the location of each proposed filtration or infiltration feature), extending 15’ below the bottom of the proposed excavation / over-excavation elevation, to evaluate suitability for infiltration. If the soil boring logs indicates incompatibility of existing sub-soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and/or construction plans to ensure volume control requirements are fully met. 9. The applicant shall provide construction details of proposed infiltration basin for City review (cross- section, construction / protection / sequencing notes, sizing/volume tables, inlet, outlet/under-drain details, planting details, etc.), to ensure infiltration basin is properly designed and constructed, and adequately protected during / after construction, to function as intended. These details should be included in applicable plan sheet(s). The infiltration basin shall be off-line when at design volume, and with a maximum temporary ponding depth of 1.5’. If an under-drain is used, an easily accessible gate- valve must be installed to be able to regulate under-drain outflow. The infiltration basin should planted, with live plants (pots or plugs), rather than relying on seed alone. 10. The applicant shall provide construction details of proposed stormwater pond for City review (cross- section, construction / protection / sequencing notes, sizing/volume tables, outlet/under-drain details, buffer planting details, etc.), to ensure the stormwater pond is properly designed and constructed according to the MPCA Stormwater Manual, and adequately protected during / after construction, to function as intended. These details should be included in applicable plan sheet(s). 11. During infiltration basin over-excavation and sub-soil work, the applicant shall ensure that a Certified Soil Scientist will be present to verify that infiltration basin sub-soils are suitable for infiltration, within 48 hours, at the planned saturated soil infiltration rate and basin depth. 12. The applicant shall provide adequately sized pre-treatment (forebays, catch basin 4’ sumps, etc.) at, or immediately upstream of, all water quality / stormwater pond inlets to provide for effectively capture and easily-accessible cleanout of fine-sand sized particles. These details should be included in applicable plan sheet(s). 13. The applicant shall provide a minimum of 15-foot-wide unobstructed equipment access path (without obstructions from grading, private utilities, trees, large shrubs, etc.), from street-edge to all stormwater facilities’ inlets/outlets. The unobstructed equipment access path should be capable of supporting typical maintenance / excavation equipment, for periodic maintenance access to the pond and infiltration basin. 14. Before receiving a grading permit, the property owner shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the maintenance required to maintain proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 15. Before issuing a Certificate of Occupancy, the applicant shall provide the City as-built plans that demonstrate that all constructed stormwater conveyance structures and management facilities (ponding, infiltration basin, etc.) conform to design and/or construction plans, as approved by the City. As-built volumes of retention & detention shall be provided for all stormwater facilities (pond, infiltration basin, etc.). Advisory Parks Commission March 17, 2014 Page 12 TOWNCENTREDRIVE DUCKWOOD DR DE N M A R K A V E CRESTRIDGE LANE CR E S T R I D G E C T KO L S T A D R O A D DE N M A R K A V E NOR T H JURDYCT S JU R D Y CT MARICE DR SH E R M A N C O U R T HIG H -S I TE DRIVE JURDY ROA D J U RDY R OA D MARICECT NE I L A R M S T R O N G B L V D NORWEST G E M I N I R D O 'L E A R Y L A N E TOWN CENTRE DRIVE G O L F VIEWDR QUARRY Q U A R R Y CT. BLUE JAY WAY K R E S T W O O D L N HUMMINGBIRD LN FA L C O N W A Y BLU E H E R O N C T D U C K W O O D T R K I T T I W A KE CIR D U C K WOOD T R A I L WILLB R O O D CT. CANARY W A Y BLUEJAYCT DUCKWOOD DRIVE B L U E J AY WAY DUCKWOOD DR BALDE A G L E C T WIDGEO N W A Y WIDGEON W A YTANANGERCT F L I C K E R CR WO O D T H R U SHCT M O U R N I N G D O V ECT GOLFVIEW DR K I N G L E T C T FALCON WAY CT CRESTR I D G E C T KOLSTADLN LA N E TOWN CENTRE DR TIMBERSHORE LA NE CROSSROAD CT. W I D GEON WAY ME R G A N S E R C T S P O O N B I L L CIR DE N M A R K A V E NORTHWOOD PKWY DE N M A R K A V E PR O M E N A D E A V E NORTHWOODCIR TOWN CENTRE DRIVE WIDGEON W A Y COUNTY ROAD NO.28 (YANKEE DOODLE ROAD) C. S . A . H . N O . 3 1 ( P I L O T K N O B R O A D ) CO . R D . N O . 4 3 ( L E X I N G T O N A V E . ) CO U N T Y R O A D N O . 4 3 ( L E X I N G T O N A V E . ) C. S . A . H . N O . 3 1 ( P I L O T K N O B R O A D ) INT E R S T A T E H W Y . N O . 3 5 E M A P L E T R A I L COURT SPRINGWOO D C T S P R I N G W O O D P A T H SAWGRAS S T R L W AUTUM N C I R CHESTNUT LN O'Leary Lake Park Fish Lake Park Moonshine Park Park Location Map Project Name: CityVue CommonsRequests: Preliminary Subdivision; Preliminary Planned Development Case Nos: 15-PS-01-01-14; 15-PD-01-01-14 0 1,000 2,000500Feet ´ Legend PARCELS 08-2013 Buildings Parks City Boundary §¨¦35E §¨¦494 Cliff Rd Diffley Rd Yankee Doodle Rd Lone Oak Rd Map Area Extent Subject Site Advisory Parks Commission March 17, 2014 Page 13 Advisory Parks Commission March 17, 2014 Page 14 Advisory Parks Commission March 17, 2014 Page 15 Advisory Parks Commission March 17, 2014 Page 16 Advisory Parks Commission March 17, 2014 Page 17 Advisory Parks Commission March 17, 2014 Page 18 Park(undev.) Windcrest Park (undev.) Barbara CurryPark (undev.) CentralPark Wescott Commons PilotKnobPark FishLakePark MoonshinePark NorthviewPark O'Leary LakePark QuarryPark kj DEVELOPMENTSITE Text WoodlandElementarySchool Deerwood Elementary/Blackhawk Middle FaithfulShepherd School(Private) Pilot KnobElementary Glacier HillsElementarySchool E 0 0.50.25 Miles Central Park O'Leary Park Northview Park LOCATION MAP L:\USERS\PARKS\Projects\Parks\Town Center Development_31214.mxdAdvisory Parks Commission March 17, 2014 Page 19 Advisory Parks Commission March 17, 2014 Page 20 AGENDA ITEM: IX.A. Cedar Grove Park Naming TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation Paul Olson, Superintendent of Parks BACKGROUND/HISTORY: To satisfy the park dedication requirements for the mall area development in the Cedar Grove area several parcels of land were dedicated to the City for park purposes. A plan for the park was prepared by a consultant and subsequently approved by the APrC in early 2013. Due to environmental review requirements and poor weather, construction of the park was pushed back to 2014. Opening of the park is now planned for late 2014 pending a good construction season. With the park opening a park name is needed. The process of naming a park involves multiple steps that include the input of the APrC and Historical Committee. Park names are generally indicative of, location, a unique natural feature or a reference to historic significance. The final determination is made by the City Council. In this instance, a subcommittee was appointed by the APrC to develop a recommendation for review by the full APrC. Upon meeting, the subcommittee members opted to provide a prioritized list of four potential park names to the APrC in anticipation of a recommendation being made to the City Council. The list of four names was also reviewed by the History Committee who provided additional input. DISCUSSION/EVALUATION: The APrC sub-committee and the History Committee combined to provide the following four names for consideration. They are listed in no particular order with a brief description of the background and/or rationale of each. 1. River Valley Park The park is located in close proximity to the Minnesota River and within the bluffs that bound the Minnesota River Valley. Its confluence with the Mississippi River is just over a mile downstream. The name highlights this unique natural feature and the role it has played in the cultural and commercial development of the area. It was and continues to be a link with ports and commerce to the south. 2. Onion Patch Park From the mid 1800’s into the 1960’s nearly all farmers in the Eagan, including those in the area of the park, raised onions for either family sustenance or as cash crop. Many tons of onions were shipped to the St. Paul markets and across the country via the river or by rail. The volume of onions shipped from Eagan led to a historic reference as Eagan being the Onion Capital of the United States. 3. Nicols Station Park Nicols Station owes its name to a nearby landowner. It opened as a flag station in 1867 on the Chicago, St. Paul, Minneapolis & Omaha Railroad, one of the first in Minnesota. Lines passing through Nicols Station eventually connected to New York and points to the southwest. Many farmers shipped produce on the line to the St Paul markets and locations across the Country. It operated until the 1940’s. MEMO Date: March 17, 2014 Agenda Item: IX.A. Cedar Grove Park Naming Action: X Information: X Attachments: ITEM OVERVIEW: Review naming options for the new park to be constructed in the Cedar Grove area and recommend three to the City Council for a final decision. Advisory Parks Commission March 17, 2014 Page 21 4. Bridgeview Park The construction of the first Cedar Avenue bridge in 1920 provided an important transportation and commerce link between the farm communities south of the river and the developing metropolis to the north. The “old” bridge closed to all traffic in 1993. The multilane span that replaced remains an important link between the sprawling suburbs to the south and the metro carrying 1000’s of vehicles daily. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend three potential park names to the City Council for review 2. Other ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend that the 2. Recommend that the 3. Other Advisory Parks Commission March 17, 2014 Page 22 AGENDA ITEM: X.A. - Recreation Division Report TO: Advisory Parks Commission PREPARED BY: Recreation Manager and Recreation Supervisors BACKGROUND/HISTORY: The Recreation Division report is a culmination of all of the General Fund recreation program areas included in preschool, youth, family, community events, teens, adults and 55 plus/senior programs. Eagan Parks and Recreation programs encourage our residents to Discover a variety of activities, Experience something new and Grow with your community, your family and yourself. These programs focus on providing recreation experiences for all ages throughout Eagan. Adult sport leagues along with programs hosted at the Eagan Community Center, Eagan Civic Arena and Cascade bay are managed in other department divisions. These programs are not included in this report. YOUTH PROGRAMS Summer in the Park- is a program for children ages 5-12 that is offered at 10 different park locations for 6 weeks during the summer months only. This program has been in existence since the mid 1980’s. There are morning sites that run from 9:00 a.m. - Noon and afternoon sites that run from 1:00 - 4:00 p.m. The program includes crafts, games, theme days and of course fun. The goal of the program is to encourage children to be active, make new friends and experience playing outdoors at neighborhood parks. Registrations have had a slow decline since 2009 with just over 600 children registered in 2009 compared to 530 registrations in 2013. Summer Camps – A variety of Recreation based camps are offered for youth ages 5-12 at parks throughout Eagan. Camps include Sports, Crafts, Safety, Science, Cheerleading, Outdoor Adventure, Dodge ball and more. Camps focus on learning new skills, having fun outdoors and staying active. Camps typically take place for 1 week at a time, Monday through Thursday. Times are either from 9:00 a.m.- Noon or 1:00-4:00 p.m or a combination of late morning to early afternoon. Since 2008, camp numbers have decreased from 550 to just over 400 registrations in 2013. A number of reasons can be attributed to the decline in both Summer in the Park and Camps including, changing demographics in this age category, the economy and more options for summer programs for youth. Staff continues to research trends and adjusts programs accordingly. The summer of 2014 will see a change in the number and types of camps offered. The offerings will include a variety of activities within one specific camp versus the specialty type camps of the past. Offerings will also include some learning based camps with a recreational focus. T-Ball is a sport based on baseball and is an instructional program that focuses on the fundamental skills needed to be successful in baseball, while creating a fun environment that help young ball players foster an appreciation of the game. Basics such as throwing, catching, hitting and base running are the core of MEMO Date: March 17, 2014 Agenda Item: X.A. Recreation Division Report Action: Information: X Attachments: X ITEM OVERVIEW: An overview and update of recreation programs in the City of Eagan. Advisory Parks Commission March 17, 2014 Page 23 the curriculum. The instructional classes build confidence, while recognizing the importance of teamwork and cooperation. The T-Ball program has been part of the Eagan Parks and Recreation program offerings since 1987 and remains a strong program. This introductory program is for boys and girls who are 4, 5 or 6 years old with both morning and evening classes offered. Evening T-Ball is a class for children and their parent. Ball games are played towards the end of the session of class, as a cumulative activity for all the skills practiced over the session. 207 children and 159 parents participated in T-Ball in 2013 totaling 366, compared to 214 children and 150 parents in 2012, totally 364. While there was a slight decrease in child participation, there was a slight increase in parent participation, overall participation increased by 2 participants. Adapted Recreation Adapted recreation programs target youth ages 6 – 13 years old with physical and/or developmental disabilities. The adapted program as whole has faced significant declines in the number of children participating for many years, resulting in regular class cancellations. Historically, focus has been on offering multi-week sports skills. Adapted Softball was disbanded in 2012 due to the opening of Miracle Field in Lakeville, a specialized field built specifically for children with disabilities and families going to that program. Other sports such as Adapted Basketball, Soccer, and Floor Hockey were unable to sustain viable numbers to run the programs and as of 2013 are no longer offered. The five-week Adapted Bowling is currently the only multi-week sport offered and is run just under class minimums in an effort to retain these participants. Beginning in 2012, after face to face meeting with parents of the children in the program, there was discussion on offering one-time programs that last 1-2 hours. Despite efforts to offer these one-time programs for kids and family units, increased marketing efforts to parents and local organizations that provide services to students with disabilities and offering programs collaboratively through the South of the River Recreators (S.O.R.R.), the adapted program continues to struggle. • One-time programs at 1-2 hours in length are offered approximately one time a month. • Upcoming Spring/Summer adapted offerings include: Adapted Kickball Party, Adapted Outdoor Family Outing and five-week bowling program. • An adapted pool party will be offered for the third year with Apple Valley Parks & Recreation for free hosted at their Redwood Pool in an effort to attract more participants. Future decisions may include changing or not offering the adapted program in lieu of supporting inclusion of children with disabilities in youth programs. Inclusion is a current option for parents. Children with special needs are identified through parent input through the registration system. Recreation staff follows up with parents to gain a clear understanding of the child’s learning style, required accommodations and share information with staff instructors. TENNIS PROGRAMS Tennis is offered during the summer months for all ages. Overall, Tennis participation for youth has significantly declined over the past 5 years. Recreation staff has adapted and changed program offerings to reflect the change in registrations. Tennis programs for adults have only slightly declined. Preschool and Youth ages 3-10 can participate in a variety of lessons and camps. Eagan utilizes the USTA Quick Start Tennis curriculum which is a program offered through the USTA. (United States Tennis Association) QuickStart is a way to introduce children to the lifelong game of tennis. Kid friendly equipment and plenty of active skill development games help improve children’s large motor skills and hand-eye coordination. This new format has changed the net size, court size, balls, rackets and even the scoring system. The program is designed to help children succeed but also focuses on having fun through games, relays and instruction. The youth tennis area had 72 participants during the summer of 2013 compared to 243 in 2009. The Preschool area has remained steady with 26 participants in 2013 compared to 24 in 2009. Teen Tennis programs are offered for ages 11-18. Lessons, Camps and Jr. Team Tennis are offered for this age group at Northview Park. The Jr. Team program is sanctioned by the USTA and involves traveling Advisory Parks Commission March 17, 2014 Page 24 to area communities. There is also the opportunity to compete in section and area championship tournaments. During 2013 there were 97 participants in the various Teen programs compared to 187 in 2009. Adult Tennis programs offered include an Adult Tennis Club, Women’s Single League, Men’s Single League and Adult Beginner and Intermediate lessons and Match Play. During 2013, there were 49 adults registered in Adult tennis compared to 66 in 2009. PRESCHOOL The City of Eagan Parks and Recreation Department provides a wide selection of quality preschool programs. Eagan Parks and Recreation Preschool Programs focus on the social development of children ages one through five years old. Participants benefit by developing their social skills through play, art projects, stories, songs, games, and outside play. Participants have the opportunity to develop their independence, self-help and sharing skills and learn to follow directions. From“Bright Beginnings” (a parent/child class) to “Sport Galore” camps. There is something for everyone! The Traditional Preschool classes offered are Bright Beginnings, Fun for 3’s, Tiny Tots, Just for 5’s (a pre-kindergarten class), Wacky Wednesdays and Friday Friends. In 2013 there were over 600 children in the traditional preschool classes, compared to 581 in 2012. An additional 795 children were registered in themed camps, dance and music classes and various other classes, compared to 780 registered participants in 2012. The Eagan Parks and Recreation Preschool Program also contracts with Let’s Play! Music Together® to offer music classes. The music classes had 396 participants registered in 2013, compared to 359 in 2012. The program is a parent/child program and the 45 minutes classes are offered at the Community Center and Rahn Park Shelter building. In addition to the registered participants in the programs, another 2,381 engaged in many one-day activities such as the preschool preview, preschool open play in the Kids Kare, Track and Field day and the spring picnic during 2013. The numbers were an increase from 2012 comparisons of 2125 total participants. THE PUPPET WAGON In it’s 12th summer, the Puppet Wagon provides fun, entertaining and interactive shows with singing and dancing for the whole family. The original Wagon was purchased in 1979 and served many recreation programs and uses over the years. It was converted to a puppet wagon in 2001, and the program has evolved since then. The wagon was replaced in 2013, and debuted on June 10 for the first show of the season. Shows are performed Monday through Friday mornings beginning mid -June and running through mid- August. The puppets and staff lead entertaining shows with singing, dancing, laughing and interacting while using their imaginations and engaging the audience to do the same! Puppet shows are free of charge and last about 15-25 minutes in length, all planned around a theme and lesson that is used for the entire week. After the show participants can enjoy free art projects. The themes and shows incorporate dancing, movement and crowd participation as well as the show. Additional show sites were added for the summer of 2013, increasing from 5 parks to 8 parks Monday- Friday morning. 8 park sites will continue to be the schedule in 2014. In addition to the park sites, The Wescott Library remains a partner, and the wagon visits the Library for 6 Monday evenings again in 2014. In addition to performances at the Parks and The Library, the wagon continues to appear at Market Fest 2 evenings during the summer. The wagon also visits and performs at Dakota Woodlands, various internal Eagan Parks and Recreation preschool and youth programs. Advisory Parks Commission March 17, 2014 Page 25 The puppet wagon was rented for 4 private rentals during the 2013 season for birthday parties and daycare centers. For the fourth season Mendota Heights Parks and Recreation will rent the puppet wagon for 7 Mondays to perform in their Market Square. Genisys Credit Union is a Puppet Wagon partner providing $2000 in funds to enhance the program. Audience numbers continue to increase year to year. Over 5,000 audience members were counted during 2013 compared to 3,459 participants in 2012, and 2,686 participants 2011. TEENS Recreation for teens includes programs for the community and Community Development Block Grant (CDBG) funded programs for underserved youth and teens. Community Teen Programs currently include, skateboard camp and stress management minicamp. Middle school dances were discontinued in the winter of 2011, due to decreasing attendance. Programs for underserved youth and teens are subsidized through CDBG dollars. These programs include an afterschool program at Dakota Hills Middle School and recreation activities at Dakota Woodlands which is a homeless shelter. • Dakota Woodland’s summer recreation program is held two times per week for 11 weeks at the shelter. Youth ages 3 years to 15 years of age attend the program. In addition, during the school year, monthly programs are also offered ranging from ice skating to ice fishing at the City’s facilities. Participation numbers vary due to the number of homeless youth living at the shelter. In 2013, 39 youth attended the program compared to 2011 where only 13 youth were in attendance. • Xtreme Adventures at Dakota Hills Middle School is an after school program that includes a variety of recreation activities and field trips connecting students to their school community and the Eagan community. During the school year, programs are held on Wednesday afternoons. The summer program is held co-jointly with summer school, two times per week. In the last four years, attendance numbers averaged 100. 55+SENIORS A variety of classes, programs, events, activities and services are offered to adults 55+ at several locations throughout the City of Eagan. City programs continues its rich partnership with the Eagan Senior Program Advisory Board to assist with the development, coordination and sponsorship of programs held in the Lone Oak Room of the Eagan Community Center and the Eagan Community at large. Health and Wellness programs for the 62 + adults are subsidized by Community Block Grant dollars. A new category of health and wellness programs aimed at covering the gap in classes for the 50-61 aged adults was launched with much success two years ago. • Program & class registration participant numbers has increased by 33% in the last three years. In 2010, participant numbers totaled 1,691 and in 2013, there were 2,679 total participants. • There has been an 8% increase in participant attendance (5,718 in 2010 and 6,179 in 2013) in the Lone Oak Room for games, clubs, and other activities in the last three years. • Eagan Senior Program Advisory Board (ESPAB) is a seven member board with two alternates that meets the first Friday of each month. In addition to partnering with the City of Eagan on programs, this very active Board coordinates the Lone Oak Room volunteers and card/group coordinators. COMMUNITY EVENTS The purpose of community events is to provide community engagement opportunities for those who live and work in Eagan to get connected, spend affordable quality time with their families and friends and strengthen the fabric of the community through building Eagan pride. Events are built with a concept in line with the City of Eagan’s goals, for example, promoting an active, healthy community or developing community connections. Streets Alive, offered for the first time in 2013, is a city-wide health and wellness community engagement event. In 2013, the city combined the biennial Showcase Eagan into Streets Alive. Streets Alive was Advisory Parks Commission March 17, 2014 Page 26 enthusiastically received by residents. Community groups, service organizations, health and wellness, fitness, churches, non-profit, farmer’s market and city booths participated along with businesses along the route offered interactive experiences promoting active healthy living. • Location: 1.5 mile stretch of open road spanning from the Eagan Community Center to Northwood Parkway, Denmark and ending near the Byerly’s. • Activities included a farmer’s market, four entertainment stages, yoga/Zumba in the streets, jumpers, free roasted corn, city vehicle display, pickleball court, dancing, interactive booths, health screenings, games, learning activities and more. • One-time grant of $10K received in 2013 from Blue Cross & Blue Shield of MN. • Streets Alive will likely be offered on odd years, the next one in 2015. • 3,000 attendees and 137 vendors. • 122 city-staff worked at the event highlighting city services at educational booths promoting each department, vehicle/equipment displays and assisting with event operations. • 97.6% of attendees surveyed indicated they would attend the event again either annually or every other year. Eagan Market Fest celebrates 8 years in 2014. Open Wednesdays, June 4 - September 24 (two more weeks than in 2012) from 4:00– 8:00 p.m., Eagan Market Fest generates community excitement, provides opportunities for community engagement and promotes access to healthy and local products. Attendees live and work in Eagan and the surrounding cities. • Steady attendance growth as evidenced by 2007’s 3,000 attendees the first year compared to 2013’s 40,077 visitors. Market Fest 2013 had a 33% attendance growth increase over 2012. • In 2014, Market Fest will be collaborating with Eagan Fun Fest to operate the market on July 2nd with carnival rides open and shared logistical planning as a kick-off to Fun Fest beginning July 3rd. • Provides entrepreneurial opportunities for the 50+ local produce, food and artisan vendors who run farm and local food businesses, many of which have expanded into local stores and business opportunities. • 2014 offers 13 weeks of concerts in the park featuring 19 bands partially funded by $7,500 partnership with Think Bank (3rd year of partnership). • In 2014, there are 7 theme nights with value-added activities planned. o 2013 Family Night (4,300 attendees) and Classic Car Night (4,600 attendees), broke the previous weekly record of 4,000 attendees. These two themes have been the top two attended markets since inception. • Onsite organics collection and recycling efforts take place every market meeting a “green” goal of the Environmental & Energy Commission. • Fresh produce donations by vendors collected each week at the close of the market from June- August generated 523 pounds of produce.. Donations were taken to the Eagan Resource Center. The partnership with the Eagan Resource Center, now known as Open Door, continues in 2014. • Top 20 Nationwide Market (2010 – 2012) – rating system disbanded in 2013. • Partnerships include: Think Bank (Entertainment Partner); Rasmussen College, Sun Thisweek Newspapers, Jazz 88.5 FM, Southern Cruzers Car Club, Dakota County Library, Eagan 55 plus/Seniors. Holz Farm events encourage community engagement and education about 1940’s era farm life in Eagan. A non-profit board, Friends of the Farm, collaborates with city staff to organize community events featuring learning and activities for all ages as well as youth camps. Holz Farm events are continually drawing new first time visitors. Currently, all three events are at their capacity due to parking availability. • The Spring Festival is May 18, 2014. 2013 Spring Festival had a 51% attendance growth over 2012 and 44% growth over 5 years. • Lone Oak Days is September 20 and 21, 2014. It has experienced an increase of 56% growth in attendance over the last five years. • The Old Fashioned Holiday is December 7. It is the only event in the area to feature live reindeer, along with Santa visits for a nostalgic holiday gathering. The event has a five-year growth increase of 96%, supported by several seasons of unseasonably warm December weather drawing large crowds. Advisory Parks Commission March 17, 2014 Page 27 • Two camps are held in the summer with Recreation Staff and Friends of the Farm Volunteers as instructors and Recreation Staff assisting with the children. Typically, there are 25-30 youth involved, but attendance has decreased over the years. Halloween Hodgepodge is held yearly the Sunday before Halloween at the Eagan Community Center and has been at attendance capacity with 3,000+ attendees for the last two years. Eagan has offered some sort of Halloween Event for more than 25 years, the last ten at the Eagan Community Center. • The 2014 event is scheduled for Sunday, October 26, 2014. • Activities are held in all areas of the building including 20+ carnival games, entertainment, family dance, Blast!, arts and crafts, preschool activity room and much more. • This event utilizes the most volunteers of all events with over 80 volunteers, primarily from the local high schools to gain community service hours for National Honor Society and other clubs. Collaborative Community Events include Eagan Fun Fest, Eagan Art Festival and, South of the River Recreators (S.O.R.R) events. Collaborative events allow cities to offer events they may not have the expertise, staff, attendees or resources to organize on their own. • S.O.R.R. consists of seven parks & recreation cities (Eagan, Apple Valley, Farmington, Rosemount, Burnsville, Lakeville and Savage) that host events together. S.O.R.R. collaborations include the Sweetheart Daddy & Daughter Dance, Mother & Son Afternoon of Fun, GPS Amazing Family Race, Who Done It Hike, Trail Runs and other programs. S.O.R.R. also collaborates on managing adult sports leagues. • Water Resources coordinates Lake Fest (held on even years) to celebrate Lakes Appreciation Month in June. In 2014, Lake Fest is Saturday, June 14 from 10:00 a.m. – 2:00 p.m. at Trapp Farm Park. It will include natural resource educational vendors with family activities, free family fishing with equipment provided, entertainment and more. • Family Ice Fishing is a free subsidized winter event that has grown and been filled to the 200 person capacity the past two winters. It is held the weekend of the MN DNR’s Take A Kid Ice Fishing Weekend as no fishing license is needed. Experts from the MN Valley In-Fisherman’s Club and Eagan’s Water Resource Dept. provide the know-how and volunteers. A challenge has been accommodating the growing number of participants and large wait list due to the limits on number of poles available. • Interdepartmental event and logistical planning assistance is provided for events such as the Fire Department’s Fire Prevention Month in October and Ice Cream Social in August. In the past, additional event planning expertise is called on for situations such as bridge/road openings, Fire Safety Center grand opening and dog park area opening. VOLUNTEERS Parks & Recreation utilizes a large number of volunteers throughout the year to support community special events and programs. In addition, volunteers include members of the Advisory Parks Commission, Energy & Environmental Commission, Eagan 55 plus/Senior Advisory Board and Friends of the Farm. Volunteers assist with park clean-ups, Halloween Hodgepodge, Streets Alive, Holz Farm events, S.O.R.R. events, Market Fest, Adapted Sports, Eagan Art Festival, room hosts in the 55 plus/Senior room at the ECC and many other programs and events. Volgistics is Eagan’s new web-based volunteer management software system. The system will assist staff in streamlining volunteer recruitment efforts, data tracking and management. Volunteer Partnerships with local organizations provide the support required to conduct community events. Recreation staff continues to seek out resources for volunteer support. Volunteer partnerships include: • Blue Cross and Blue Shield of Minnesota • Thomson Reuters • Eagan High School National Honor Society and other clubs • Eastview High School • Burnsville High School • Eagan Women of Today • Girl Scout and Boy Scout Troops Advisory Parks Commission March 17, 2014 Page 28 A Volunteer Appreciation event is held in conjunction with an Eagan Market Fest theme night and recognizes the time and effort given by volunteers for the city as a whole. Volunteers from Parks & Recreation, Communications, Police and other departments are invited to the event. Volunteers receive a thank you gift, note and are asked to stand for recognition during the Mayor’s volunteer speech. The 2014 date has not yet been chosen but will coincide with a Market Fest date. • Volunteers gave 8,700 hours in 2013, nearly the same amount as in 2012. • In 2013, of the 8,700 hours given by volunteers, the Eagan 55+Seniors gave 4,479 volunteer hours to support older adult programs and city-wide events. PARTNERS Eagan Parks & Recreation continues to develop new and renew existing partnerships with local organizations and businesses from cash donation partners to support community events, to in-kind donation/discounts for event advertising and prizes. Examples of the department’s partnerships are: • The Eagan Garden Club, Eagan Women on Note and Eagan Men’s Chorus are three partnerships supporting Holz Farm Events. The Garden Club tends to flower beds at Holz Farm and in the city and the choirs perform at community events including Holz Farm. • Genisys Credit Union, a partner since 2009 expanded from partnering on the Halloween Hodgepodge to partnering on multiple events for a total donation of $6,000. Halloween Hodgepodge, Puppet Wagon, Holz Farm Old Fashioned Holiday, and Streets Alive are events that are supported. • Think Bank is a three year Entertainment Partner at the $7,500 level for Eagan Market Fest with 100% of funds going towards band fees for the concerts in the park. • Rasmussen College, a 7-year partner of the Eagan Market Fest event is at the $1,500 level. • Media partnerships have included free and discounted event promotions for Eagan Market Fest with Sun Thisweek Newspapers and Jazz 88.5 FM providing an estimated cost savings of over $7,000 in 2013. • In 2014 for the fourth year, Blue Cross & Blue Shield of MN is partnering with Eagan Market Fest for Veggie Bucks to promote healthy eating for Blues Cross employees. The vouchers are funded by Blue Cross and managed by Market Fest staff providing Blue Cross employees with a $5 produce voucher for every 3rd market. ARTS AND CULTURE • The Eagan Art House continues to grow into an integral part of the community by connecting people of all ages and abilities through visual arts education, art exhibition and community outreach. • Participation in Eagan Art House programs have more than doubled since 2007, showing a 145% increase from 2,530 participants in 2007 to 6,194 participants in 2013. • Art classes and workshops are offered at the Art House facility and other park facilities for ages 4 through adult. Classes include instruction in painting, drawing, pottery, and a variety of other media including baskets and fused glass. • Adults comprise 60% of the participants while preschool, youth and teens make up 40% of the participants. This number does not include the large Senior Adult watercolor program that supports 300 students a year and is part of the CDBG program. Eagan Art House teaching artists teach these classes. • Art exhibits in Eagan. The Eagan Art House coordinates ongoing art exhibits at the Eagan Community Center, Byerly’s Eagan, Ring Mountain Creamery and the Chamber of Commerce. Dunn Brothers and Easter Lutheran Church are additional partners for additional exhibit space for the annual Harvest of Art Community exhibit that features over 75 pieces of artwork in 5 locations. In 2014 the Art House staff will coordinate up to 14 different exhibits representing mostly artwork of local artists. Over 70 artists show their work through the exhibit program. • On display now at the Eagan Community Center is the artwork of Yuming Zhu, a Chinese Sumi artist from Seattle. The Bloomington Center for Theatre & Art is bringing in this artist in April for two workshops. The Art House will be offering a lecture at the ECC the same weekend. His exhibit will be on display through May 4th. Advisory Parks Commission March 17, 2014 Page 29 • Community outreach through art includes school family nights, after school programs, artist in residencies, home school programs, workshops at Dakota County Libraries, senior adult programs, and private group classes. This area has seen the most significant growth in the last year with a 52% growth over 2012. • The Art House hosts the annual pottery and art sale in November. This sale features Art House instructors and students and encourages the work of emerging artists. In 2013, with Recreation and IT staff support, Pogo, a wireless credit card processing system was utilized. • The Eagan Art House led efforts for two new pieces of public artwork located on the Art House grounds. “Metamorphosis” stands 20 feet tall and welcomes visitors to Patrick Eagan Park. It was secured through a grant from the Metropolitan Regional Arts Council. In October, 2013, second sculpture entitled “Sentience,” was installed. The 6 foot tall oak leaf sculpture stands in the native prairie grass on the South side of the Art House. This sculpture will be dedicated at the May 14th Arbor Day event. • The 20th Annual Eagan Art Festival will take place on June 28 and 29 at the Eagan Festival Grounds. For the 20th anniversary year, the Eagan Art Festival board secured funding for a community art project coordinated by Minneapolis artist Seth Eberle. The project, entitled “Faces of Celebration,” will allow community members to help create many small masks that will be on display throughout the city for the duration of the summer. A large mask featuring “selfies” of community members at the festival will also be part of the project. Eagan Art House staff will assist with this project, as well as coordinate the children’s art tent activities. Participants that register for Art House classes at the festival receive a 15% discount. • The 2014 Harvest of Art Celebration will be Sunday, September 7th at the Eagan Art House. The event features the opening of the annual community art exhibit, raku pottery firing, a pottery sale and artist demonstrations. • The Eagan Art House is looking forward to the implementation of the Arts & Culture Master Planning process with consultants from Forecast Public Art. The collaboration with the APrC, community stakeholders and Recreation staff will develop a vision and plan for the integration of public art into the Eagan community. Upcoming Parks & Recreation Department Events • 55 plus/Senior Volunteer Gala: Monday, April 7 10:30 – 1:00 p.m. • S.O.R.R. GPS Amazing Family Race: Saturday, May 3, 9:OO a.m. • Holz Farm Clean Up Day: Saturday, May 3, 9:00 a.m.-Noon Historic Holz Farm • Eagan Garden Club Plant Sale: Saturday, May 10, 8:30 a.m.-1:00 p.m. • Arbor Day & Sculpture Dedication: Wednesday, May 14, 5:30-7:30 p.m. Eagan Art House • Holz Farm Spring Festival: Sunday, May 18, 11:00 a.m.-4:00 p.m. • Eagan Market Fest Wednesday, June 4-September 24, 4:00-8:00 p.m. Eagan Festival Grounds • Summer Programs Begin: Week of June 9 • Eagan Art Festival: Saturday (9:00 a.m. -5:00 p.m.) & Sunday (10:00 a.m.-5:00 p.m.) June 28 & 29, Eagan Festival Grounds • Eagan Puppet Wagon shows: June 9-August 15 Advisory Parks Commission March 17, 2014 Page 30 AGENDA ITEM: X.B - ARBOR DAY PROCLAMATION TO: Advisory Parks Commission PREPARED BY: Gregg Hove, Supervisor of Forestry BACKGROUND/HISTORY: • Eagan has received the Tree City USA community designation from the National Arbor Day Foundation for the 27th consecutive year. Each year the Parks and Recreation Department conducts an Arbor Day program which includes participation in a tree planting project. This year the 28th annual event will be held at the Art House in Patrick Eagan Park. • Recognition as a Tree City is based on efforts by the City to promote tree planting in the community and the resolution demonstrates that effort. • To become a Tree City, a community must meet four standards: a tree board or department, a tree care ordinance, a comprehensive community forestry program, and an Arbor Day observance. • Eagan has demonstrated progress in the following forestry activities: Publications, parks and open space, and improved ordinance. • The resolution was recommended for adoption by the Advisory Parks and Recreation Commission on March 17, 2014. • Receiving these awards acknowledges the City’s efforts to minimize environmental impact during developments, and adhere to policies such as “Forever Green,” aimed to maintain and enhance Eagan’s trees and foliage. • This year’s Arbor Day Celebration will be held at the Eagan Art House located in Patrick Eagan Park. The staff at the Art House will also be dedicating a new art sculpture located on the south lawn/prairie area of their site. This will be a fun-filled family event with activities scheduled to entertain all ages, including recognition of the current and next year’s Arbor Day poster winner. Arbor Day trees donated by Dakota Electric Association will be installed and the public can also participate in the installation of new prairie plants into the existing prairie around the Art House. Scheduled Activities: 5:30 p.m. – 6:00 p.m. Arrival and Social Half-hour 5:30 p.m. – 7:30 p.m. Forestry Informational Booth open; visit with Eagan Forestry Staff 6:00 p.m. – 6:30 p.m. Arbor Day Poster Program - Recognition of 2013 Poster Contest Winner - Announcement of the 2014 Poster Contest Winners 6:30 p.m. – 7:00 p.m. Sculpture Dedication and Tours of the Art House MEMO Date: March 17, 2014 Agenda Item: X.B Arbor Day Proclamation Action: x Information: x Attachments: ITEM OVERVIEW: Acknowledge the Arbor Day Resolution setting Wednesday, May 14, 2014 as Arbor Day and May as Arbor Month in the City of Eagan Advisory Parks Commission March 17, 2014 Page 31 7:00 p.m. – 7:30 p.m. Arbor Day Oak Tree and Prairie Planting Project - Dakota Electric Association donated tree on the south lawn - Prairie plants in the existing prairie areas 7:30 p.m. Thank You for Coming – Program Ends ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Acknowledge the resolution setting May 14, 2014 as Arbor Day and May 2014 as Arbor Month in the City of Eagan. 2. Other Advisory Parks Commission March 17, 2014 Page 32 Celebrate Arbor Day! 28th ANNUAL ARBOR DAY CELEBRATION TO BE HELD AT Eagan Art House Patrick Eagan Park 3981 Lexington Avenue, Eagan, MN 55123 BEGINNING AT 5:30 P.M. WEDNESDAY – May 14, 2014 You are invited to join with the City of Eagan as we celebrate Arbor Day on Wednesday, May 14, 2014, at the Eagan Art House/Patrick Eagan Park. Arbor Day has been celebrated in Eagan since 1987, and was established nationally to emphasize the importance of trees and community reforestation. This year’s Arbor Day Celebration will be held at the Eagan Art House located in Patrick Eagan Park. The staff at the Art House will also be dedicating a new art sculpture located on the south lawn/prairie area of their site. This will be a fun-filled family event with activities scheduled to entertain all ages, including recognition of the current and next year’s Arbor Day poster winner. Arbor Day trees donated by Dakota Electric Association will be installed and the public can also participate in the installation of new prairie plants into the existing prairie around the Art House. Scheduled activities: 5:30 p.m. – 6:00 p.m. Arrival and Social Half-hour 5:30 p.m. – 7:30 p.m. Forestry Informational Booth open; visit with Eagan Forestry Staff 6:00 p.m. – 6:30 p.m. Arbor Day Poster Program - Recognition of 2013 Poster Contest Winner - Announcement of the 2014 Poster Contest Winners 6:30 p.m. – 7:00 p.m. Sculpture Dedication and Tours of the Art House 7:00 p.m. – 7:30 p.m. Arbor Day Oak Tree and Prairie Planting Project - Dakota Electric Association donated tree on the south lawn - Prairie plants in the existing prairie areas 7:30 p.m. - Thank You for Coming – Program Ends For further information or to volunteer for planting, please contact the Division of Forestry at 651-675-5300. Thank you. _____________________________ ____________________________ Paul Olson Gregg Hove Superintendent of Parks Supervisor of Forester Advisory Parks Commission March 17, 2014 Page 33