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07/14/2014 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION Monday, July 14, 2014 7:00 p.m. Eagan Municipal Center, Council Chambers Recreation Future Subcommittee Meeting: 6:00 – 6:45 p.m., Conference Room 2A & 2B Andrea Todd-Harlin, Dennis Thompson, David Wietecki Agenda I. Call to Order and Pledge of Allegiance 7:00 p.m. II. Adopt Agenda 7:02 p.m. III. Approval of Meeting Minutes on March 17, 2014 7:07 p.m. IV. Visitors to be Heard 7:08 p.m. V. Director’s Update 7:09 p.m. VI. MRPA Awards-Jason Eisold-MRPA & Kerry Phillips 7:15 p.m. VII. Water Quality Volunteer Recognition-Jessie Koehle 7:35 p.m. VIII. Consent Agenda (None at this time) 7:45 p.m. IX. Development Proposals (None at this time) 7:46 p.m. X. Old Business (None at this time) 7:47 p.m. XI. New Business 7:50 p.m. A. Moonshine Park Expansion Plans – Candace Amberg-WSB Architects & Paul Olson B. Park Capital Improvement Project Review – Paul Olson C. 2015 Fees & Charges – Juli Johnson XII. Other Business and Reports (None at this time) 8:20 p.m. XIII. Communications (None at this time) 8:25 p.m. XIV. Round Table 8:30 p.m. XV. Adjournment 8:35 p.m. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Monday September 15, 2014 7:00 p.m. Council Chambers TO: Advisory Parks and Recreation Commission (APrC) FROM: Juli Seydell Johnson, Director of Parks and Recreation DATE: July 10, 2014 SUBJECT: Advisory Parks and Recreation Commission Meeting July 14, 2014 A meeting of the Advisory Parks and Recreation Commission (APrC) will take place on Monday, July 10 at 7:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell Johnson at (651) 675-5006 or jsjohnson@cityofeagan.com or Amy Grannes (651) 675-5322 agrannes@cityofeagan.com if you are unable to attend this meeting. I. PLEDGE OF ALLEGIANCE AND ROLL CALL II. ADOPTION OF THE AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. III. APPROVAL OF MINUTES - Pages 3-7 The minutes of the March 17, 2014 meeting, pending any modifications, are in order for adoption by the Commission. IV. VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take more than ten minutes or that require specific action can be scheduled for a future meeting agenda. V. DIRECTOR’S UPDATE - Pages 8-10 Director Johnson will provide a brief overview of the Park and Recreation’s department happenings for the month. VI. MRPA AWARDS – Pages 11-12 Jason Eisold from MRPA and Recreation Supervisor Kerry Phillips will give a brief presentation to accept two Minnesota Recreation and Parks Association (MRPA) Awards of Excellence for volunteer initiative and programing and events. VII. WATER QUALITY VOLUNTEER RECOGNITION – Pages 13-14 Water Resources Staff will be present to recognize volunteers who participated in the Citizen Lake Monitoring Program, and will also provide an update of the 2013 Wetland Health Evaluation Program. This report is for informational purposes and does not require Commission action. Advisory Parks Commission July 14, 2014 Page 1 VIII. CONSENT AGENDA There are no new consent agenda items to be discussed at this time. IX. DEVELOPMENT PROPOSALS There are no new development proposals to be discussed at this time. X. OLD BUSINESS There are no old business items to be discussed at this time. XI. NEW BUSINESS – Pages 15-28 A. Review and comment on the concept plan for the development of the property recently acquired for the expansion of Moonshine Park. Presented by Candace Amberg from WSB Architects and Superintendent of Parks Paul Olson. B. Review and consider for approval the proposed 2015-2019 Parks & Recreation Department Capital Improvement Plan presented by Superintendent of Parks Paul Olson. C. Review and consider for approval for the proposed 2015 Parks & Recreation fees and charges presented by Director of Parks & Recreation Juli Johnson. XII. OTHER BUSINESS AND REPORTS There are no other business and reports to be discussed at this time. XIII. COMMUNICATIONS There are no communication items to be discussed at this time. XIV. ROUND TABLE The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests for future agenda items, or provide informative updates to the Commission pertaining to energy and environment initiatives. XV. ADJOURNMENT /s/Juli Seydell Johnson Director of Parks and Recreation Advisory Parks Commission July 14, 2014 Page 2 MINUTES OF THE REGULAR MEETING OF THE ADVISORY PARKS COMMISSION Monday, March 17, 2014 MINUTES OF MEETING OF MARCH 17, 2014 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on Monday, March 17, 2014. Commission Members present included Chair Michael Palmer, Member Dorothy Peterson, Member David Wietecki, Member Dennis Thompson, Member Jerry Farlee, and Member Nathan Neuman. Member Andrea Todd-Harlin was not present. Staff members present Director of Parks & Recreation Juli Seydell Johnson, Superintendent of Parks Paul Olson, Recreation Program Manager Paula Nowariak, Recreation Supervisor Holly Champlin, Recreation Supervisor Julie Anderson, Recreation Supervisor Kerry Phillips, Recreation Supervisor Loudi Rivamonte and Administrative Supervisor Amy Grannes. APPROVAL OF AGENDA Chair Palmer asked Director Johnson if there were any changes to the agenda. Director Johnson stated there were no changes. Member Peterson moved, Member Farlee seconded, with all members present voting to adopt the agenda as presented. APPROVAL OF MEETING MINUTES Member Thompson moved, Member Farlee seconded, with all present members voting in favor to approve the minutes of the January 16, 2014 regular meeting, as presented. VISITORS TO BE HEARD There were no visitors to be heard on items that were not on the agenda. DIRECTORS UPDATE Director Johnson gave a brief overview of the monthly Parks & Recreation Department Happenings. The public arts master plan is still in progress the contract was approved by the City Council earlier this month more information to follow in April. Dakota County will be filling in some test wells at Thresher Fields that are no longer needed. Woodland restoration will start at Trapp Farm Park to remove evasive species as soon as the snow melts. Parks & Recreation is working with Dakota County on recycling opportunities at the larger athletic fields using color bags, similar to the program that is offered with pavilion rentals. The Trapp Farm tubing hill is closed for the season. Ice rink attendance numbers were down this year due to the extremely cold weather. Advisory Parks Commission July 14, 2014 Page 3 CONSENT AGENDA There were no consent agenda items to be discussed at this time. DEVELOPMENT PROPOSAL CityVue Commons Development Superintendent of Parks Paul Olson gave an overview of the development proposal for the preliminary planned development (CityVue Commons) and a preliminary subdivision to create six lots upon approximately 10 acres generally located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington Avenue. The proposal includes renovation of an existing 10 story office building into a 112 unit apartment building. The plan also includes four commercial lots totaling approximately 30,000 sq. ft. of retail and a second 90 unit apartment building on its own lot. After discussion with Commission Members, Member Peterson moved to recommend to the City Council that the Park Dedication for the new building to be assessed at that time of construction and satisfied as listed in alternate number 1. The Trail Dedication is satisfied by the Developers proposal as listed in alternate number 2. The Tree Preservation, Water Quality and Wetland information in alternates 3 thru 15 are recommended as listed below, Member Neuman seconded motion with all members present voting in favor of the development proposal. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend that the Park Dedication requirement be satisfied through a cash payment of the prevailing rate at the time of the development. 2. Recommend that the Trails Dedication requirement be considered as satisfied contingent upon the construction of the public walks and trails included in the development plan. 3. The applicant shall fulfill tree mitigation requirements through the installation of sixty-eight (68) Category B equivalent trees. 4. The applicant shall work with city forestry staff as grading and tree removal occurs. City forestry staff will make final decisions concerning tree survivability and adjust tree mitigation requirements accordingly. 5. The applicant shall protect the preserved individual tree’s critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 6. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 7. The applicant shall fully meet Eagan’s Post Construction Requirements (City Code §4.33) for stormwater management and surface water quality (i.e. pollutant, rate, and volume control). 8. Prior to receiving a grading permit, the applicant shall provide the City with soil-boring logs (minimum of 2 taken within the location of each proposed filtration or infiltration feature), extending 15’ below the bottom of the proposed excavation / over-excavation elevation, to Advisory Parks Commission July 14, 2014 Page 4 evaluate suitability for infiltration. If the soil boring logs indicates incompatibility of existing sub-soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and/or construction plans to ensure volume control requirements are fully met. 9. The applicant shall provide construction details of proposed infiltration basin for City review (cross- section, construction / protection / sequencing notes, sizing/volume tables, inlet, outlet/under- drain details, planting details, etc.), to ensure infiltration basin is properly designed and constructed, and adequately protected during / after construction, to function as intended. These details should be included in applicable plan sheet(s). The infiltration basin shall be off-line when at design volume, and with a maximum temporary ponding depth of 1.5’. If an under-drain is used, an easily accessible gate-valve must be installed to be able to regulate under-drain outflow. The infiltration basin should planted, with live plants (pots or plugs), rather than relying on seed alone. 10. The applicant shall provide construction details of proposed stormwater pond for City review (cross-section, construction / protection / sequencing notes, sizing/volume tables, outlet/under- drain details, buffer planting details, etc.), to ensure the stormwater pond is properly designed and constructed according to the MPCA Stormwater Manual, and adequately protected during / after construction, to function as intended. These details should be included in applicable plan sheet(s). 11. During infiltration basin over-excavation and sub-soil work, the applicant shall ensure that a Certified Soil Scientist will be present to verify that infiltration basin sub-soils are suitable for infiltration, within 48 hours, at the planned saturated soil infiltration rate and basin depth. 12. The applicant shall provide adequately sized pre-treatment (forebays, catch basin 4’ sumps, etc.) at, or immediately upstream of, all water quality / stormwater pond inlets to provide for effectively capture and easily-accessible cleanout of fine-sand sized particles. These details should be included in applicable plan sheet(s). 13. The applicant shall provide a minimum of 15-foot-wide unobstructed equipment access path (without obstructions from grading, private utilities, trees, large shrubs, etc.), from street-edge to all stormwater facilities’ inlets/outlets. The unobstructed equipment access path should be capable of supporting typical maintenance / excavation equipment, for periodic maintenance access to the pond and infiltration basin. 14. Before receiving a grading permit, the property owner shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the maintenance required to maintain proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 15. Before issuing a Certificate of Occupancy, the applicant shall provide the City as-built plans that demonstrate that all constructed stormwater conveyance structures and management facilities (ponding, infiltration basin, etc.) conform to design and/or construction plans, as approved by the City. As-built volumes of retention & detention shall be provided for all stormwater facilities (pond, infiltration basin, etc.). OLD BUSINESS Work Group Report – Program Review Committee Advisory Parks Commission July 14, 2014 Page 5 Member Wietecki gave a brief review of the work group report from the Program Review Committee latest work group meeting on February 26, 2014. The Committee’s focus is on the future needs of programs for the Community. Director Johnson stated the next step is for the Committee is to review the current programs that are offered. More updates will follow at a later date. NEW BUSINESS Cedar Grove Park Naming Superintendent of Parks Paul Olson gave an overview and history of the four names for consideration. The Commission was instructed to review the naming options and to recommend three to the City Council for a final decision. Superintendent Olson stated the process of naming a park involves multiple steps that include the input of the APrC and Historical Committee. Park names are generally indicative of, location, a unique natural feature or a reference to historic significance. In this instance, a subcommittee was appointed by the APrC to develop a recommendation for review by the full APrC. Upon meeting, the subcommittee members opted to provide a prioritized list of four potential park names to the APrC in anticipation of a recommendation being made to the City Council. The list of four names was also reviewed by the History Committee who provided additional input. Member Peterson gave background to one of the discussion that occurred during a work group meeting. Wescott Station Park on the east side of the City is named after the railroad station that was near that location the same would hold true on the other side of the City for the name Nicols Station Park because it is also close the original Nicols Station. Member Farlee stated his favorite name on the list is Bridgeview Park, the location of the Park has the full view of the top of the new Cedar Bridge. Member Farlee stated the Onion Patch Park name is also a favorite because of the historical value, referencing the City of Eagan at one point being the onion capital of the United States. Member Farlee stated there should be a type of kiosk or historical marker detailing this history. This name was suggested by the Eagan Historical Committee. Member Wietecki stated a historical marker would be a good idea for any of the names that are being considered, this would really give a sense of place. Member Thompson added that the old Cedar Avenue Bridge that has been closed for some time to vehicle traffic but is undergoing restoration and will be opened as a biking crossing path in the future. This should be taken into consideration as a connection to the Bridgeview Park name. Member Palmer stated in the work group they tried to break options into historical and geographical names and he feels the Bridgeview Park name cover both categories. After further discussion among Commission Members Member Neuman moved to recommend, not in priority order, Onion Patch Park, Nicols Station Park and Bridgeview Park, Member Peterson seconded, with all member present voting in favor of this name selection for recommendation to the City Council. Advisory Parks Commission July 14, 2014 Page 6 OTHER BUSINESS AND REPORTS Recreation Division Report Recreation Manager Paula Nowariak started the presentation with an introduction of all of the Recreation Supervisor Holly Champlin, Loudi Rivamonte, Julie Anderson and Kerry Phillips. Recreation Manager Nowariak gave an overview of youth programs including summer in the park, summer camps, adapted recreation and the tennis program. Recreation Supervisor Champlin gave an overview of the preschool programs, the puppet wagon, and t-ball. Recreation Supervisor Rivamonte reviewed the Community Development Block Grant (CDBG) funded programs at Dakota Hills Middle School and Dakota Woodlands shelter and reviewed classes, programs and events that are offered for the Seniors 55+ population. Recreation Supervisor Anderson gave a brief overview of arts and cultures including many classes and events that are held at the Eagan Art House along with discussing art exhibits that are placed through the City. Recreation Supervisor Phillips discussed community events such as Market Fest, Streets Alive, and Halloween Hodgepodge and finished her presentation with information on our volunteer program. After brief discussion with Commission Members the presentation concluded. Arbor Day Proclamation The Commission acknowledged the resolution setting May 14, 2014 as Arbor Day and May 2014 as Arbor Month in the City of Eagan. Member Peterson moved, and Member Wietecki seconded, with all member present voting in favor to adopt the resolution as presented. COMMUNICATIONS There were no communications items to be discussed at this time. ROUND TABLE There were no round table items to be discussed at this time. ADJOURNMENT With no further business to discuss, Member Neuman moved, Member Farlee seconded with all other members present voting to adjourn the meeting. The meeting was adjourned at 8:38 p.m. _______________________________________________ ____________________________ Secretary Date Advisory Parks Commission July 14, 2014 Page 7 Eagan Parks & Recreation Department Happenings July, 2014 Strengthen Community Image and Sense of Place • Market Fest is off to a good start with five weeks of no rain. Attendance tracking: June 4 – 2,500, June 11 – 2,500, June 18 (Family Night) 3,500, June 25 (Going Green) 2,500+, July 2 (Funfest rides open at market) 3,500+. These are right in line with last year’s numbers except for Family Night which was about 600 down but it was held earlier this year. • The Eagan Art Festival took place on June 28 & 29. Total attendance was 7,500 compared to 8,100 in 2013. Attendance at the 2 activity tents was in line with 2013 numbers: 620 at the kids’ tent and 1,000 at the Art Experience/Art House tents. • The Faces of Celebration community art project was a big hit. The community painted 180 masks and collaged their “selfie” photos to a 5 foot tall mask. Many selfies were uploaded to the faces of celebration Facebook page. The masks, including the large one, will be on display beginning July 16th through September 3rd at the following locations: Eagan Community Center, Byerly’s and Ring Mountain Creamery. They will all be on display at the Harvest of Art Celebration on September 7th where community members can choose a mask to take home. Promote Health and Wellness • Market Fest is partnering with Medica’s Healthy Savings program on July 9 and August 13. Designated Medica insurance holders will receive a voucher for a free $3 tray of produce. • Registration for Fall Softball began July 8 for returning teams and July 15 for new teams. Capacity is 80 teams for fall. • Informational packets for fall basketball, flag football and volleyball were sent via email at the end of June with registration taking place in early August. Leagues will start in mid-September. • Cardio Bay, fitness activities at Cascade Bay have been well attended. 205 Cardio Bay season passes have been sold to date, which has suppressed the season total in 2013 by 30 passes. Passes can be purchased through the remainder of the season. Protect Environmental Resources • Staff is working on solution for backwashing less water from Cascade Bay to sanitary sewer. • The Resident Buckthorn Program is back in full swing, the routes are at capacity on most pick up days. • After a slow start, incidents of both Oak Wilt and Dutch Elm are on the rise, some diseases new to the area are also being found though they are limited in scope. • The donated solar panels have been installed at Goat Hill Park. Once Dakota Electric puts them on line they will generate power that will supplement the electric use at the park. The power needs at the park will remain significant due to the field and rink lighting. • Finally……starting to catch up on mowing as all routes are fully staffed and the growth is slowing down. Advisory Parks Commission July 14, 2014 Page 8 Facilitate Community Connections • The City’s annual Volunteer Appreciation event will be held Wednesday, July 23 from 4 – 8 pm at the Eagan Market Fest. Volunteers who served since last summer have received an invitation. Volunteers will receive an appreciation gift and coupon for a free slice of watermelon. The Mayor will give a volunteer focused message at 6 pm and City Council will help recognize Market Fest’s event partners with plaques. • Market Fest collaborated with Fun Fest to open carnival rides on July 2 attracting over 3,500 visitors. This is the first time the market has been open Fourth of July week due to how the Funfest dates fell. • Four different Kindercare centers South of the River have group field trips to the Eagan Art House in July and August. • The Eagan Art House will provide art activities for the Open Door summer lunch program on July 17 and 24. • The Puppet Wagon performed for the Open door program on June 24 and will return August 5. • Puppet wagon attendance numbers reached 1,858, for the first 4 weeks compared to 2,306 for the same time period last year. The weather has not been as cooperative this year, with 4 rain outs (compared to 2 last year) in the first 4 weeks. • Eagan Seniors will be scooping up ice cream and yogurt sundaes at Market Fest on August 13. Sundaes are free for ESPAB (Eagan Senior Program Advisory Board) members and $1.00 for the public. • The Eagan Art House is providing art classes for adults and children at 4 Dakota County Library branches this summer. • YMCA will be bringing its’ summer program the last two weeks to the Civic Arena. • Eagan 55+/Senior program is partnering with Dakota County Library, Wescott Branch to offer computer classes in the Lone Oak Room of the Eagan Community Center this fall. • New letters recognizing the financial contributions of the Rotary Club towards the construction of the ECC band shell have been re-installed. The originals had been vandalized and were removed several years ago. The new location should minimize that possibility. • In the remaining months of the Cascade Bay season, 5 private rentals are scheduled for exclusive use of the facility. • Wise Swim School has rented Cascade Bay in the mornings again to offer swim lessons. 95 children are enrolled, just slightly higher than in 2013. Provide Recreation Experiences • The busiest tournament weekend of the summer will take place on July 17-20 with EAA Fastpitch hosting the NAFA 12U Nationals Tournament and EAA Baseball hosting MBT 13 & 15 State Tournaments. Virtually all baseball/softball fields will be used that weekend. • EAA Fastpitch is hosting its annual Down N Dirty Fastpitch Tournament June 13-15 at Northview and Lexington-Diffley Athletic Fields. There are currently 99 teams registered with the hopes of getting 100. • Preschool classes and Camps are about half way through the summer session, with 330 registered, compared to 346 last summer. We are still accepting registrations for upcoming camps; Safety camp, Pirate camp, the Great Artdoors camp. • T-Ball classes will wrap up the week of July 14 with the exception of rain make ups that will be held July 21-24. Advisory Parks Commission July 14, 2014 Page 9 • Xtreme Summer Adventures, Dakota Hills Middle School has 34 participants, up by ten from previous year. • Xtreme Summer program at Dakota Woodlands has two new staff leading the program this year. Registration is at 16 participants, the same as last year. • Civic Arena is hosting the 9th annual figure skating camp this summer. • Civic Arena is hosting summer adult league again for adults. 6 teams have signed up to match last year’s registration. • Eagan Skating School 2014 Summer 2 skating registration has 108 enrolled at this time and registration officially closes on July 17. 2013 Summer 2 registration had a total of 153 participants. I’m expecting at least that amount this year. • After a number of rain delays, construction at Bridgeview Park is underway again. The concrete work and the new sun shelter should be completed in the next couple of weeks followed by the paving, landscaping and playground installation. Completion is expected in early fall. • A number of basketball courts around the City have been remarked and resurfaced. The most significant work is at Kettle Park where the court is temporarily closed to allow for realignment. • The large baseball field at Goat Hill Park will be closed for the season as of Aug 5 to rest the turf and allow for reconstruction of the infield. • Cascade Bay is offering Saturday Night Lights in July; the park will remain open extended hours from 11 a.m. – 10 p.m. Kudos to Staff • Thanks to the maintenance staff for their hard work at the Eagan Art Festival. General Announcements • Look for the Fall Discover Brochure in your mailboxes the week of August 4. • TORO is once again using the Eagan parks for equipment testing. Many park areas will be mowed at no cost to the City. TORO likes the Eagan turf. Important to be mindful that not all red mowers are City operated. Advisory Parks Commission July 14, 2014 Page 10 AGENDA ITEM: VI. MRPA Awards TO: Advisory Parks Commission PREPARED BY: Paula Nowariak, Recreation Program Manager BACKGROUND/HISTORY: Each year the MRPA recognizes agencies or organizations in Minnesota for outstanding achievements in the following “Award of Excellence” categories: • Administrative or management strategies • Communications • Park and facility • Programming and events • Sponsorship and partnerships • Sustainability • Volunteer initiatives Eagan Parks & Recreation was awarded in the categories of Programming and Events for Streets Alive featuring Showcase Eagan and Sponsorship and Volunteer Initiatives for Photography Volunteers from the Minnesota Valley Photography Club for the year 2013. DISCUSSION/EVALUATION: Volunteer Initiatives: Photography Volunteers with the Minnesota Valley Photography Club. The City of Eagan Parks & Recreation Department approached the Minnesota Valley Photography Club about entering into a partnership. The club is a membership based community organization with members from the Dakota County area. Members include novice photographers, advanced photographers and professionally trained photographers. Parks & Recreation had a need to update photographic images for use in marketing collateral to showcase our residents using our facilities, parks and programs. At the same time, the Minnesota Valley Photography Club was seeking meeting facilities for their monthly meetings. The Partnership was developed in which photography club members would provide photography services at City of Eagan special events, programs and facilities at no charge to the City in exchange for once a month meeting space at the Eagan Community Center. All 2013 Discover Brochure covers have been chosen from the professional quality images taken by the volunteer photographers through this partnership. Photos that the Club has taken have also been used in regional tourism advertising through the Eagan Convention & Visitor’s Bureau. The Eagan Art House also worked with the photography club volunteers to develop a photography exhibit that showcased MEMO Date: July 14, 2014 Agenda Item: VI. MRPA Awards Action: Information: X Attachments: ITEM OVERVIEW: Accept two Minnesota Recreation and Parks Association (MRPA) Awards of Excellence for Volunteer Initiative and Programing and Events. Advisory Parks Commission July 14, 2014 Page 11 Eagan images taken as part of the partnership. These photos were on display at the Eagan Community Center and the Dakota County Chamber of Commerce for a several month exhibit. The Eagan 55 plus/Seniors issued a challenge to the club to photograph the Eagan Grandfather tree and the Seniors would choose their favorite image and place the artwork in a prominent place in the Lone Oak Room. Seven members took part in the challenge and Bev Keicker’s photo was chosen. The photo is on display in the Lone Oak Room where it connects the past with the present. Programming and Events: Streets Alive featuring Showcase Eagan Streets Alive was held in September of 2013 for the first time. The goal of Streets Alive was to promote active, healthy living, to promote non-motorized transportation in Eagan through walking, running, biking and roller blading and to build strong community ties between residents through exposure to community organizations, churches, volunteer groups, health and fitness businesses and city departments. With a grant from Blue Cross Blue Shield of Minnesota and city funding, the event was held on a 1.5 mile stretch of Central Parkway and Northwoods Parkway. A team of employees from various city departments created a planning committee and led the event. Over 3,000 attendees participated in the event, with 137 community vendors and nearly 100 City of Eagan Staff. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Acknowledge the award. 2. Other Advisory Parks Commission July 14, 2014 Page 12 AGENDA ITEM: VII. Water Quality Volunteer Recognition Citizen Lake Monitoring Program Wetland Health Evaluation Program TO: Advisory Parks Commission PREPARED BY: Jessie Koehle – Water Quality BACKGROUND/HISTORY: Citizen Lake Monitoring Program (CLMP) The Minnesota Pollution Control Agency (MPCA) runs this program; Eagan helps to support and promote it. Volunteers gather water clarity information on lakes throughout Minnesota. Water clarity is important because it correlates with algae concentration, which is related to the lake’s nutrient status. Water clarity is naturally different from one end of Minnesota to the other, even without human disturbance; Eagan lakes would not have the same clarity as boundary waters lakes. However, human impacts such as stormwater runoff can greatly increase nutrient loads. In Eagan, the Water Resources program helps to support CLMP through data sharing and volunteer coordination. City staff does regular lake monitoring which sometimes overlaps with CLMP-sampled lakes in Eagan, but City staff cannot monitor all lakes every year. CLMP volunteers help to fill in data gaps, helping MPCA to make decisions on how to protect or restore our lakes. Volunteers receive recognition awards both from MPCA and from City of Eagan when they achieve 5-year increments of sampling data turned in. We would like to recognize two individuals this year, both who have turned in 15 years of lake clarity data! They are: Bruce Peterson –Gerhardt Lake; Dan Scheller – Coventry Pond. Wetland Health Evaluation Program (WHEP) Dakota and Hennepin Counties have partnered with local Cities and residents volunteering to measure the health of wetlands based on their plant and invertebrate communities. Each year, the City of Eagan chooses 3 wetlands to evaluate; Eagan pays the county per wetland (for supplies, program administration, volunteer coordination, data verification and reporting) and the volunteers go take the field samples. Eagan’s returning WHEP team leader is Marianne McKeon, who may be present at the meeting to present the results from 2013. Volunteers receive training on collection & identification, and one of each team’s wetland sites is cross checked by other cities and by an independent consultant for quality control. Ponds are rated as poor, moderate, or excellent. Reports are compiled and published in February of the following year and can be found at: www.mnwhep.org. Since the program started in the City of Eagan in 1997, a total of 37 wetlands have been evaluated in Eagan, some multiple times. WHEP provides detailed ecological information that would otherwise not be MEMO Date: July 17, 2014 Agenda Item: VII. Water Quality Volunteer Recognition Action: Information: X Attachments: ITEM OVERVIEW: Water Resources Staff will be present to recognize volunteers who participated in the Citizen Lake Monitoring Program, and will also provide an update of the 2013 Wetland Health Evaluation Program. This report is for informational purposes and does not require Commission action. Advisory Parks Commission July 14, 2014 Page 13 available, and the data is trustworthy because it is cross checked by experts. WHEP data is also useful because it can help to track wetland health over time. WHEP builds friendships among the volunteers, who gain a great deal of knowledge about wetland plants and invertebrates. WHEP volunteers become a group of local ambassadors spreading knowledge in our community about the environmental importance of healthy wetlands. Advisory Parks Commission July 14, 2014 Page 14 AGENDA ITEM: XI.A Moonshine Park Expansion Plan TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation Paul Olson, Superintendent of Parks and Forestry BACKGROUND/HISTORY: In 2013 the Dakota County Community Development Agency (CDA) submitted an application for the development of a fifty (50) unit “work force” townhome complex on a vacant 24.58 acre parcel of property bordering the south shore of LeMay Lake and adjacent to Moonshine City Park and Retreat Center. Access to the parcel is via Jurdy Road which borders the property to the west. Much of the acreage consists of lake bottom. Approximately 9.7 acres of the property are above the Ordinary High Water Level (OHWL) The parcel has been designated for medium density residential development in the Comprehensive Guide Plan and is zoned R-3: Residential Townhomes. The existing Moonshine Park consists of 8.48 acres. Because the lots comprising the park are unmeandered, a portion of the ownership consists of unusable lake bottom thereby limiting development options. The primary feature of the park is the Moonshine Retreat Center. The Retreat Center is a remodeled house that was acquired with the property. It is available for private rentals as well as City sponsored meetings and classes. The house is accessible via a curving paved driveway extending from Jurdy Road with a circular turn around near the house. Parallel parking is available in designated areas along the driveway. In recent years improvements have been made to the shoreline and open area behind the house to promote shore fishing and provide informal gathering space while also enhancing the native shore land vegetation. Since the time the park land was acquired and developed in the 1990’s the long term plan for the park has included the acquisition of additional property to allow for the development of amenities consistent with a neighborhood park. The acquisition of additional property for the park was considered a priority in a system wide study conducted in 1998/99 and was reiterated as a priority in the 20/20 Park System Vision Plan developed in 2004. The most likely source of additional property was determined to be via a land dedication associated with the development of the subject property. Potential amenities associated with the acquisition of additional property could include; playground, shelter, trails, canoe launch and shore fishing opportunities. The land dedication associated with the CDA development consisted of 3.6 acres (non-lake /developable area) on the south shore of LeMay Lake. The dedication exceeded the .97 acres of MEMO Date: July 14, 2014 Agenda Item: XI.A Moonshine Park Action: Information: X Attachments: ITEM OVERVIEW: Review and comment on the concept plan for the development of the property recently acquired for the expansion of Moonshine Park. Advisory Parks Commission July 14, 2014 Page 15 property that would have been required for a land dedication. Because the value of undeveloped lakeshore property is extraordinarily high, the value of the 3.6 acres also exceeds the amount of a potential cash dedication. Keeping the lake bottom portion of the lot as one parcel combined with the upland portion of the dedication will prevent a gap in ownership as would be created if it were retained with the CDA development area dedication. DISCUSSION/EVALUATION: In anticipation of developing the new park space the City secured the services of a park design consultant to prepare concept plans. At the May 19th, 2014 APrC meeting City staff met with the APrC membership to brainstorm concepts and themes for the new park area that would be shared with the consultant. The discussion focused on potential uses, related amenities and developing an overall vision for the property. Since meeting with the APrC City staff has met with the consultant to review the APrC input and provide general direction pertaining to development of the site. Staff has also reviewed the drafts of various concept plans and provided comment. Overall the impressions are very positive. The consultant will be at the at the APrC meeting to review the plan and gather additional comment. Because the plan is still at the conceptual master plan phase there will be additional opportunity to review specific details or make alterations as the process moves forward. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. No formal action is required at this time Advisory Parks Commission July 14, 2014 Page 16 AGENDA ITEM: XI.B – 2015-2019 Park Capital Improvement Plan TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks and Recreation Paul Olson, Superintendent of Parks BACKGROUND/HISTORY: One of the primary responsibilities of the APrC is the annual preparation and updating of the Departmental Capital Improvement Plan. The CIP serves as a blueprint and planning guide for park projects. Projects included in the CIP are generally either a park development or improvement project. Projects construed as being primarily maintenance in nature are traditionally not eligible. Funding for the CIP comes from the Park Site Fund (PSF), which is primarily money collected from developments at the time of platting in lieu of a dedication of land. Because of declining dedication revenues, an additional annual infusion of tax levy dollars into the program was approved to start in 2013. ANALYSIS: Historically the APrC has submitted to the City Council a CIP that consists of the current or “active” year, generally the year at hand, and projections that encompass a total of five years. During the review process, the active/current year of the CIP is finalized and a new “fifth” year is added. To allow sufficient time for implementation, the current year of the CIP is generally considered to be final while all other years are subject to change as part of future reviews. The structure of the five year project schedule of the CIP has generally been driven by the projected balance of revenues and expenditures of the PSF combined with need and/or demand. To provide a better view of the future, recent versions of the CIP have included a list of potential projects, though; they may not be scheduled or funded for years to come. This list has become known as the “Parking Lot”. There has also been considerable discussion regarding the identification of alternative funding sources for the CIP. DISCUSSION/EVALUATION: A number of projects in the proposed 2015 CIP represent the continuation of ongoing programs and initiatives specific to replacement and upgrade. Examples include the replacement of aged playgrounds and park amenities. As defined in the 20/20 Plan, these are considered “fiduciary” responsibilities. Other improvement projects such as those proposed for Moonshine Park are tied to the implementation of long range plans while improvements at Heine Pond Park are in response to an emerging need. MEMO Date: July 14, 2014 Agenda Item: XI.B - 2015-2019 CIP Action: X Information: Attachments: X ITEM OVERVIEW: Review and consider for approval the proposed 2015-2019 Parks & Recreation Department Capital Improvement Plan. Advisory Parks Commission July 14, 2014 Page 17 The CIP also includes an allocation for “Small Projects” that is renewed on an annual basis. The small projects allocation is used to complete small scope, unanticipated, capital projects or to help leverage additional financial assistance from an athletic association or alternative funding source. 2015 CIP Project Summary • Moonshine Park Phase II Improvements / $250,000; Implementation of the park improvement master plan developed for the new park property acquired through dedication on the south shore of LeMay Lake. • Thresher Fields Drainage System Phase II / $85,000; Installation of a sub-surface drainage system to help alleviate water issues on south fields, expanding the north field drainage system installed in 2014. • Rahn Park Scoreboard Installation / $50,000; Installation of a scoreboard and the necessary infrastructure on Rahn Park baseball field #1. • Community Center Entrance Signage Upgrade / $25,000; Replace and upgrade the entrance signage at the Community Center primary entrances. • Heine Pond Park Fishing Pier Installation / $40,000; Install a floating, accessible fishing pier on Heine Pond. • Park Master Plan Update / $45,000; Analyze, update and combine the 20/20 Vision Plan and the 1994 Park Systems Plan into a singular planning document. • Playground Installation @ sites TBD / $75,000; Continuation of the ongoing program of playground replacement. Playgrounds are replaced on a rotational basis or as determined by inspections. Determinations are generally made in the spring • Small Projects @ site TBD / $35,000 ; Continuation of funding for special needs, partnerships and small unanticipated projects that become necessary during the course of the year Estimated total expenditure from Park Site Fund = $605,000 (note; pending playground reviews) ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend TO THE City Council approval of the 2015 CIP with the balance of 2015-2019 CIP being considered as preliminary. 2. Recommend approval pending changes. 3. Table the issue for further discussion. Advisory Parks Commission July 14, 2014 Page 18 Eagan Parks & Recreation CIP 2015 - 2019 Location Description Estimate 2015 Moonshine Park Phase II Park Improvements 250,000 Thresher Fields Fields Drainage System Phase II 85,000 Rahn Park Scoreboard Installation-Field #1 50,000 Eagan Community Ctr.Entrance Sign Upgrade 25,000 Heine Pond Park Fishing Pier Updgrade 40,000 TBD Park Master Plan Update 45,000 TBD 2-Playgound Upgrades 75,000 TBD Small Projects 35,000 Total $605,000 2016 Civic Arena Field Turf Upgrade 100,000 Trapp Farm Park Pavilion Replacement 250,000 Various Parks 4-Sun Shelter upgrades 165,000 TBD Playground Upgrade (2)75,000 TBD Small Projects 35,000 Total $625,000 2017 Thomas Lake Park Trail Lighting Upgrade 60,000 Northview Park Tennis Court Lights 90,000 Goat Hill Park Building Renovation 150,000 Goat Hill Park Field #1 Artificial Turf Installation 100,000 TBD Playground Upgrade (2)75,000 TBD Small Projects 35,000 Total $510,000 2018 Bridle Ridge Park Building Renovation 150,000 Rahn Park Building Renovation 100,000 Thomas Lake Park Pavilion Upgrade 150,000 Goat Hill Park Field #2 Artificial Turf 80,000 TBD Playground Upgrade (2)75,000 TBD Small Projects 35,000 Total $590,000 2019 Cascade Bay Deck Upgrade 30,000 Ohmann Park Field Expansion 300,000 TBD Playground Upgrade (2)75,000 TBD Small Projects 35,000 Total $440,000 PROJECT PARKING LOT Park Development Park Improvements Festival Grounds Phase II Bur Oaks Trail Paving Rahn South Wandering Walk Trail Cedar Grove Phase II Rahn Court Construction Holz Phase III Building Upgrades Section 16 Federal Drive Pickleball Courts Ohmann Fields Civic Arena Turf Bandshell Shade Structure Athletic Lighting Artificial Field Turf Lexington Diffley Field Improvements Northview Master Plans Thresher Soccer Rahn South Ohmann Soccer Federal Drive Hockey Lighting Upgrades Ohmann Park Advisory Parks Commission July 14, 2014 Page 19 Category/Location Estimated Cost Potential Funding Park Development 1. Festival Grounds Phase II $100,000 PSF/G 2. Rahn Park South $150,000 PSF/G 3. Cedar Grove Phase II $100,000 PSF/P 4. Holz Farm Park Phase III $150,000 PSF/G 5. Section 16 Federal Drive $300,000 PSF/G 6. Ohmann Fields $300,000 PSF/P/G Subtotal $1,100,000 Park Improvements 1. Rahn Court Construction $150,000 PSF 2. Building Upgrades $450,000 PSF 3. Pickleball Courts $100,000 PSF/G 4. Wandering Walk Trail $100,000 PSF/G 5. Bur Oaks Trail Paving $100,000 PSF/G 6. Civic Arena Turf $100,000 PSF/G 7. Field Turf $200,000 PSF/P 8. Field Improvement $500,000 PSF/P Subtotal $1,700,000 Athletic Lighting 1. Lexington Diffley 1 - 6 $500,000 PSF 2. Northview 5 - 8 $250,000 PSF 3. Thresher Soccer $200,000 PSF 4. Ohmann Soccer $200,000 PSF 5. Hockey Rink Upgrades $150,000 PSF Subtotal $1,300,000 Master Plans 1. Rahn South $50,000 PSF 2. Federal Drive $50,000 PSF Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Advisory Parks Commission July 14, 2014 Page 20 3. Ohmann Fields $50,000 PSF Subtotal $150,000 PSF = Park Site Fund Total All $4,250,000 P = Potential Partnership G:/Budget/CIP 2015-2019/ P & R G = Grant Advisory Parks Commission July 14, 2014 Page 21 Year - 2015 Location Project Description Estimated Cost Funding Moonshine Park Phase II Park Improvements $250,000 PSF Thresher Fields South Field Drainage System $85,000 PSF Rahn Park Scoreboard Installation $50,000 PSF ECC Entrance Sign Upgrade $25,000 PSF Heine Pond Fishing Pier Upgrade $40,000 PSF TBD Park Master Plan Update $45,000 PSF TBD-2 Playground Upgrades $75,000 PSF (2) Sites @ $37,500 Each TBD Small Projects $35,000 PSF $605,000 2015 Beginning Balance = $1,863,000 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $2,413,000 Projects (-)$605,000 Estimated 2016 Balance $1,808,000 2014 Carry Forward 2014 Beginning Balance = $1,813,000 Estimated Revenues (+)PSF = Park Site Fund Dedication $150,000 P = Potential Partnership Levy $400,000 G = Grant Total $2,363,000 Projects (-)$500,000.00 Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2015 = $1,863,000 Subtotals Estimated 2015 Balance $1,863,000 G:/Budget/CIP 2015-2019/ P & R Advisory Parks Commission July 14, 2014 Page 22 Year - 2016 Location Project Description Estimated Cost Funding Civic Arena Field Turf Upgrade $100,000 PSF Trapp Farm Park Pavilion Replacement $250,000 PSF Various Parks Sun Shelter Upgrades $165,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $625,000 2016 Beginning Balance = $1,808,000 Estimated Revenues (+) Dedication $150,000 Levy $400,000 Total $2,358,000 Projects (-)$625,000 Estimated 2017 Balance $1,733,000 PSF = Park Site Fund P = Potential Partnership G = Grant (2) Sites @ $37,500 Each Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2016 = $1,808,000 (4) Sites @ $40,000 Each Subtotals G:/Budget/CIP 2015-2019/ P & R Advisory Parks Commission July 14, 2014 Page 23 Year - 2017 Location Project Description Estimated Cost Funding Thomas Lake Park Trail Lighting Upgrade $60,000 PSF Northview Park Tennis Lights $90,000 PSF Goat Hill Park Building Renovation $150,000 PSF Goat Hill Park Field #1 Artificial Turf $100,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $510,000 2017 Beginning Balance = $1,733,000 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $2,183,000 Projects (-)$510,000 Estimated 2018 Balance $1,673,000 PSF = Park Site Fund P = Potential Partnership G = Grant Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2017 = $1,733,000 (2) Sites @ $37,500 Each Subtotals G:/Budget/CIP 2015-2019/ P & R Infield Area Advisory Parks Commission July 14, 2014 Page 24 Year - 2018 Location Project Description Estimated Cost Funding Bridle Ridge Park Building Renovation $150,000 PSF Rahn Park Building Renovation $100,000 PSF Thomas Lake Park Pavilion Upgrade $150,000 PSF Goat Hill Park Field #2 Artificial Turf $80,000 PSF TBD Playground Upgrade (2)$75,000 PSF TBD Small Projects $35,000 PSF $590,000 2018 Beginning Balance = $1,673,000 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $2,123,000 Projects (-)$590,000 Estimated 2019 Balance $1,533,000 PSF = Park Site Fund P = Potential Partnership G = Grant (2) Sites @ $37,500 Each Subtotals G:/Budget/CIP 2015-2019/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2018 = $1,673,000 Advisory Parks Commission July 14, 2014 Page 25 Year - 2019 Location Project Description Estimated Cost Funding Cascade Bay Deck Upgrade $30,000 PSF Ohmann Park Field Expansion $300,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $440,000 2019 Beginning Balance = $1,533,000 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,983,000 Projects (-)$440,000 Estimated 2020 Balance $1,543,000 PSF = Park Site Fund P = Potential Partnership G = Grant (2) Sites @ $37,500 Each Subtotals G:/Budget/CIP 2015-2019/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2019 = $1,533,000 Advisory Parks Commission July 14, 2014 Page 26 ResidentNon-ResidentResidentNon-Resident Adult League Protest /Appeal Fee Fee charged to team choosing to protest rule or eligibility 56$ 56$ 58$ 58$ Fee charged to team choosing to appeal suspension/expulsion 56$ 56$ 58$ 58$ Athletic Field/Facility Maintenance Fees Unless obviously known, the user will be considered non-resident. Proof of residency of 75% or better will qualify for resident rate. Youth Traveling Teams o        Soccer – per team 102$ NA106$ 212$ o        Lacrosse/Rugby – per team 50$ NA52$ 104$ o        Football – per team 35$ NA36$ 72$ o        Baseball/Softball – per team practice fee for season 26$ NA27$ 54$ o        Baseball/Softball – per game fee 15$ NA16$ 32$ Adults o        Practice - exclusive use of field, no set-up per hour 10$ 20$ 10$ 21$ o        Baseball/Softball – per game fee 30$ 60$ o        Soccer up to 9 games per team 257$ 514$ 267$ 535$ o        Soccer more than 9 games, fee for each additional game > 9 36$ 72$ 37$ 75$ Tournaments/Camps - per field/day -$ o        Youth 58$ 116$ 60$ 121$ o        Adult 82$ 164$ 84$ 171$ Lights -$ o        Northview per hour (includes all 4 fields)58$ 58$ 60$ 60$ o        Goat Hill per field per hour 31$ 31$ 32$ 32$ o        Clearwater per field per hour 31$ 31$ 32$ 32$ Restroom Building cleaning per day 77$ 77$ 79$ 79$ Lexington-Diffley Building per day 50$ 50$ 52$ 52$ Specialty field set-up charge to be determined on a case-by-case basis. This cost would be in addition to the field use permit cost. Band Shell at Central Park Band Shell Only - per hour 61$ 76$ 63$ 78$ Band Shell with Sound System (includes staff) - per hour 122$ 153$ 127$ 156$ Wedding Ceremonies - per hour 59$ 74$ 61$ 77$ Wedding Ceremonies with Oaks rental - per hour 51$ 64$ 53$ 66$ Wedding Ceremonies with Sound System (includes staff) - per hour 102$ 128$ 106$ 133$ Canoe Storage from May 1 – October 31 44$ 55$ 45$ 57$ Central Park Festival Grounds: Ellipse only – one day event 154$ 193$ 160$ 200$ Designated Green Space within a Park 53$ 106$ 55$ 110$ Dunk Tank Fill in City Park - filled by Parks staff (doesn’t include dunk tank) Weekdays - Monday - Friday from 7 am - 3:30 pm 102$ 102$ 106$ 106$ Weekends/Evenings after 3:30 pm 179$ 179$ 183$ 183$ Holz Farm Rentals from June – August per day Group size limited to 80 (includes staff)252$ 315$ 262$ 328$ Moonshine Park, 1317 Jurdy Road -$ Upstairs – retreat/meeting space All day rental - kitchen included 141$ 176$ 144$ 180$ 6 hour time slot - kitchen included 95$ 119$ 97$ 124$ Monday - Friday - per hour with 2 hour minimum 23$ 27$ 24$ 28$ Downstairs – activity space All day rental 47$ 59$ 48$ 60$ 6 hour time slot 33$ 41$ 34$ 43$ Off-Leash Dog Area Permit -$ Dog #1 20$ 40$ 21$ 41$ Dog #2 15$ 35$ 16$ 36$ Dog #3 (must have 2 handlers)15$ 35$ 16$ 36$ Replacement Collar 5$ 5$ 5$ 5$ Outdoor Hockey Rinks per hour With or Without Ice & Lights 19$ 24$ 20$ 25$ With or Without Ice & No Lights 7$ 9$ 7$ 9$ Park Shelter Buildings All day rental from 10 am – 10 pm 141$ 176$ 144$ 180$ Half-day rental from 10 am – 4 pm or 5 pm –10 pm 95$ 119$ 97$ 124$ Eagan Parks & Recreation The following athletic and park facility rental fees are subject to 7.125% State sales tax and require a $150.00 damage deposit payable at the time of reservation. Sales tax is included in the proposed 2015 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan shelter buildings, pavilions and sun shelters free of charge, although a damage deposit is required. Athletic & Park Facility Fees 2014 2015 2015 FEE SCHEDULE Advisory Parks Commission July 14, 2014 Page 27 Pavilions All day rental from 10 am – 10 pm 141$ 176$ 144$ 180$ Half-day rental from 10 am – 4 pm or 5 pm –10 pm 95$ 119$ 97$ 124$ Kitchen use 47$ 59$ 48$ 60$ Sand Volleyball Courts per court per hour 5$ 6$ 5$ 7$ Special Events Closing trail & posting signs 51$ 64$ 53$ 66$ Sun Shelters All day rental from 10 am – 10 pm 55$ 69$ 57$ 72$ Half-day rental from 10 am – 4 pm or 5 pm –10 pm 37$ 46$ 38$ 48$ Tennis Courts per court per hour 5$ 6$ 5$ 7$ Trapp Farm Tubing Hill -$ Daily per person 3.00$ 3.00$ 3$ 3$ Reservations for groups of 20-80 per person 5.25$ 6.25$ 5.50$ 6.50$ Use of parks for large groups and/or charity walks/runs/rides -$ Groups using a substantial portion of park grounds or trail. Activities allowed only if not in conflict with existing City programs/services 63$ 79$ 66$ 82$ Vendor Permit 27$ 34$ 28$ 35$ ResidentNon-ResidentResidentNon-Resident Eagan Room - per hour with 2 hour minimum 23$ 27$ 23$ 29$ Kitchen Use 20$ 20$ 20$ 20$ Equipment Non-residents may rent this equipment only for use in City of Eagan parks.ResidentNon-ResidentResidentNon-Resident Chuckwagon grill per day (requires a 2” ball hitch for towing)46$ 58$ 46$ 58$ Extra picnic tables per table with a maximum of 6 18$ 23$ 18$ 23$ 2014 2015 Eagan Room 2014 2015 Advisory Parks Commission July 14, 2014 Page 28