09/15/2014 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION
Monday, September 15, 2014
7:00 p.m.
Eagan Municipal Center, Council Chambers
Workshop:
6:00 – 6:50 p.m., Conference Room 2A & 2B
Member Orientation/Refresher
Elect Officers
Park Fund CIP
Rahn Cell Lease
Moonshine Input Process
Agenda
I. Call to Order and Pledge of Allegiance 7:00 p.m.
II. Adopt Agenda 7:02 p.m.
III. Approval of Meeting Minutes on July 14, 2014 7:07 p.m.
IV. Visitors to be Heard 7:08 p.m.
V. Director’s Update 7:09 p.m.
VI. Consent Agenda (None at this time) 7:15 p.m.
VII. Development Proposals (None at this time) 7:16 p.m.
VIII. Old Business (None at this time) 7:18 p.m.
IX. New Business 7:20 p.m.
A. 2015-2019 Park Capital Improvement Project Review – Paul Olson
B. Verizon Rahn Park/Highline Lease Request – Paul Olson
C. New Rental Option – Lower Level Moonshine Retreat Center – Juli Johnson
X. Other Business and Reports 8:00 p.m.
A. Arts Master Plan Committee Update – Julie Andersen
XI. Communications 8:10 p.m.
A. Easter Lutheran Church Thank You
XII. Round Table 8:15 p.m.
XIII. Adjournment 8:20 p.m.
The City of Eagan is committed to the policy that all persons have equal access to its programs, services,
activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex,
disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary
aids for disabled persons wishing to participate are available upon request at least 96 hours in advance
of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission
Monday November 17, 2014 7:00 p.m. Council Chambers
TO: Advisory Parks and Recreation Commission (APrC)
FROM: Juli Seydell Johnson, Director of Parks and Recreation
DATE: September 11, 2014
SUBJECT: Advisory Parks and Recreation Commission Meeting
September 15, 2014
A meeting of the Advisory Parks and Recreation Commission (APrC) will take place on Monday, July 10 at
7:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell
Johnson at (651) 675-5006 or jsjohnson@cityofeagan.com or Amy Grannes (651) 675-5322
agrannes@cityofeagan.com if you are unable to attend this meeting.
I. PLEDGE OF ALLEGIANCE AND ROLL CALL
II. ADOPTION OF THE AGENDA
The agenda, as presented or modified, is in order for adoption by the Commission.
III. APPROVAL OF MINUTES - Pages 3-5
The minutes of the July 14, 2014 meeting, pending any modifications, are in order for adoption
by the Commission.
IV. VISITORS TO BE HEARD
The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public
meetings to permit visitors to address items of interest that are not addressed on the regular
agenda. Items that will take more than ten minutes or that require specific action can be
scheduled for a future meeting agenda.
V. DIRECTOR’S UPDATE - Pages 6-7
Director Johnson will provide a brief overview of the Park and Recreation’s department
happenings for the month.
VI. CONSENT AGENDA
There are no new consent agenda items to be discussed at this time.
VII. DEVELOPMENT PROPOSALS
There are no new development proposals to be discussed at this time.
VIII. OLD BUSINESS
There are no old business items to be discussed at this time.
Advisory Parks Commission September 15, 2014 Page 1
IX. NEW BUSINESS – Pages 8-31
A. Review and consider for approval the proposed 2015-2019 Parks & Recreation Department
Capital Improvement Plan presented by Superintendent of Parks, Paul Olson (Pages 8-17).
B. Review and comment Verizon is proposing to install new cellular antennas on an existing Xcel
Energy transmission tower within the Rahn Park section of the Highline Trail Corridor.
Because the installation will require that Verizon lease park ground space from the City to
install the require ground based equipment, the APrC is being asked for comment upon the
request for use of ground space and also the facility design presented by Superintendent of
Parks, Paul Olson (Pages 18-30).
C. Consideration from the Commission to add a new rental option for the Lower Level of the
Moonshine Retreat Center to be added to the 2014-2015 Fee Schedule. Director Johnson to
give a brief overview (Page 31).
X. OTHER BUSINESS AND REPORTS - Pages 32-33
A. Brief review of the Arts Master Plan schedule presented by Director Johnson (Pages 31-32).
XI. COMMUNICATIONS – Page 34
A. There is one communication item to be discussed. A thank you letter to staff from Easter
Lutheran Church.
XII. ROUND TABLE
The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make
requests for future agenda items, or provide informative updates to the Commission pertaining
to energy and environment initiatives.
XIII. ADJOURNMENT
/s/Juli Seydell Johnson
Director of Parks and Recreation
Advisory Parks Commission September 15, 2014 Page 2
Subject to approval
MINUTES OF THE REGULAR MEETING OF THE
ADVISORY PARKS COMMISSION
Monday, July 14, 2014
MINUTES OF MEETING OF JULY 14, 2014
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on Monday, July
14, 2014. Commission Members present included Member Dorothy Peterson, Member David
Wietecki, Member Dennis Thompson, Member Nathan Neuman, and Member Matt Dauphinais. Chair
Palmer and Members Andrea Todd-Harlin and Jerry Farlee were not present. Staff members present
Director of Parks & Recreation Juli Seydell Johnson, Superintendent of Parks Paul Olson, Recreation
Supervisor Kerry Phillips, Water Resources staff Jessie Koehle, and Administrative Supervisor Amy
Grannes. Guest speakers present included Jason Eisold from the MPRA and Candace Amberg from
WSB Architects.
APPROVAL OF AGENDA
Member Peterson asked Director Johnson if there were any changes to the agenda. Director Johnson
stated the Park Capital Improvement Project review item XI.B will be delayed until the September 15,
2014 meeting. Member Thompson moved, Member Wietecki seconded, with all members present
voting to adopt the agenda as amended.
APPROVAL OF MEETING MINUTES
Member Thompson has one correction on page 3 last paragraph change evasive to invasive. Member
Thompson moved, Member Neuman seconded, with all present members voting in favor to approve
the minutes of the March 17, 2014 regular meeting, as amended.
VISITORS TO BE HEARD
There were no visitors to be heard on items that were not on the agenda.
DIRECTORS UPDATE
Director Johnson gave a brief overview of the monthly Parks & Recreation Department Happenings.
The cooler weather has been a boost for Market Fest this year. Wednesday night will be Elvis and the
car show and next week will be the steel drums and volunteer appreciation. Registrations are being
accepted for all fall adult sports. Cascade Bay has had a pretty good season so far even with the cooler
temperatures. Cardio Bay in the mornings has been very popular and has had a strong attendance.
Ball fields are in great shape with one of our busiest tournament weekends still to come. This Friday
morning July 18 there is a meeting with the Eagan Athletic Association Executive Board and
Advisory Parks Commission September 15, 2014 Page 3
Advisory Parks Commission
July 14, 2014
Page 2
Representative from School District 196 along with Parks & Recreation staff to discuss long term needs
and field maintenance. Steve Hadden from Park Maintenance is retiring at the end of August after
over 25 years of service. Director Johnson stated we have finished the hiring process for the Assistant
Parks & Recreation position and an offer has been made and accepted by the candidate. Official hiring
approval is on the Council agenda tomorrow night, the name will be released once we have received
Council approval.
MRPA AWARDS
Jason Eisold from the Minnesota Recreation and Parks Association (MRPA) presented Eagan Parks &
Recreation awards of excellence in the categories of Programing and Events for Street Alive featuring
Showcase Eagan and for Sponsorship and Volunteer Initiatives for the photography volunteers from
the Minnesota Valley Photography Club for the year 2013.
Recreation Supervisor Kerry Phillip gave a brief presentation to showcase some if the images captured
by our volunteer photographers. These images are used in the Parks & Recreation brochures and
many other marketing pieces. Recreation Supervisor Kerry Phillips then individually recognized the
some of the volunteer photographers who were part of the audience.
WATER QUALITY VOLUNTEER RECOGNITION & WETLAND HEALTH EVALUATION PROGRAM
Volunteer Recognition
Water Resource staff Jessie Koehle gave an overview of the Citizens Lake Monitoring Program (CLMP)
and recognized volunteers of the program. Jessie explained the program stating that the City worked
with the Minnesota Pollution Control Agency (MPCA) in monitoring the clarity and viability of the lakes
in the Eagan. Jessie recognized two individuals this year, both who have turned in 15 years of lake
clarity data, Bruce Peterson for Gerhardt Lake and Dan Scheller for Coventry Pond.
Wetland Health Evaluation Program
Water Resource staff Jessie Koehle gave an overview of the wetland health and evaluation program
(WHEP). This is volunteer based program monitors the plant growth in some of the wetlands in Eagan.
Volunteers receive training on collection and identification. Reports are complied with information
from volunteers and by an independent consultant and are published every year in February. Copies of
the reports can be found at www.mnwhep.org.
CONSENT AGENDA
There were no consent agenda items to be discussed at this time.
Advisory Parks Commission September 15, 2014 Page 4
Advisory Parks Commission
July 14, 2014
Page 3
DEVELOPMENT PROPOSAL
There were no development proposals to be discussed at this time.
OLD BUSINESS
There were no old business items to be discussed at this time.
NEW BUSINESS
Moonshine Park Expansion
Superintendent of Parks Paul Olson gave an overview of the concept plan for the development of the
property recently acquired for the expansion of Moonshine Park. Superintend Olson then introduced
Candace Amberg from WSB Architects who when through a thorough review of all the features
contained on the concept plan. After comments and a brief discussion with Commission Members the
presentation concluded.
2015 Fees & Charges
Director Johnson gave an overview of the 2015 fees and charges for APrC consideration. The APrC is
asked annually to review the fees charges for private use of parks facilities and recreation equipment.
The fee schedule was not increased in 2014. A 2% increase is proposed for 2015 to offset increased
operating expenditures. Member Neuman motioned, Member Peterson seconded, with all members
presenting voting to recommend to the City Council approval of the 2015 fee schedule as presented.
OTHER BUSINESS AND REPORTS
There were no other business items or reports to be discussed at this time.
COMMUNICATIONS
There were no communications items to be discussed at this time.
ROUND TABLE
There were no round table items to be discussed at this time.
ADJOURNMENT
With no further business to discuss, Member Wietecki moved, Member Thompson seconded with all
other members present voting to adjourn the meeting. The meeting was adjourned at 8:08 p.m.
_______________________________________________ ____________________________
Secretary Date
Advisory Parks Commission September 15, 2014 Page 5
Eagan Parks & Recreation
Department Happenings
September, 2014
Strengthen Community Image and Sense of Place
The Holz House on Cliff Road is scheduled for demolition in the next couple of weeks. The Police
Department has used it for several training exercises. Once the demolition has been completed the
site will be returned to a “natural” condition consistent with the surroundings.
Eagan’s first ever Food On 4 Wheels Food Truck Festival was a grand success with 8,000 attendees
during the 4 ½ hour event on Sat., Sept 6. This is the single highest attendance of any city-hosted,
one-day special event.
Eagan Market Fest’s outdoor market is finished on Wed., Sept. 24 for the summer season. An
Indoor Market is planned for inside the community center with approximately 20 vendors starting
Sat. Nov. 22nd and running every other Saturday until February 28 from 10 am – 1 pm.
The 9th annual Harvest of Art Celebration was on Sunday, September 7th. 450 people attended,
which was near last year’s attendance. Of the 450 people, over 70 registered for 112 Fall Art House
classes, collecting over $7,500 in class fees. The opening of the Harvest of Art Exhibit included
over 100 pieces of artwork from 63 local artists. The artwork is now on display at the Eagan
Community Center, Byerly’s, Dunn Brothers, Easter Lutheran Church, Ring Mountain Creamery and
Westcott Library through early November.
Promote Health and Wellness
Fall session of older adult and Senior fitness classes began the week of September 8. Eight out of
twelve classes are at capacity and/or have waiting lists.
Cascade Bay’s fitness program, Cardio Bay, increased in attendance and usage. Revenue from daily
sales and memberships was up $1,500 from 2013.
Civic Arena is hosting 12 adult league for hockey this fall – we had 11 in Fall of 2013.
Fall softball is over half way through the season. Most fall sports are underway for basketball, flag
football and volleyball. Winter sports information will be available in October with registration in
November.
Protect Environmental Resources
The resident Buckthorn pickup program is running at full capacity. Staff are picking up at nearly 10
sites each week. Residents interested in participating can contact the City Tree Inspector at (651)
675-5334 for information.
Facilitate Community Connections
Dakota County Library, Wescott is partnering with the 55+/Senior program to offer small size
computer classes in the Lone Oak Room of the Eagan Community Center this fall.
A food drive held at the Food On 4 Wheels event Sat., Sept. 6 in collaboration with Finnegan’s and
Eagan’s Open Door brought in $700 and an estimated 500 pounds of food donations benefitting
the Eagan food bank. According to Open Door staff, Nancy Wester, their presence at the event
gained them positive community exposure with event attendees asking about volunteering,
learning about their services and attendees interested in making future donations.
Advisory Parks Commission September 15, 2014 Page 6
Provide Recreation Experiences
The installation of the new parking area for the Thresher Fields OLDA has begun. It will include
accessible paths to both gates. The OLDA will remain open during construction but there may be
some temporary inconveniences.
Trails in Carnelian and O’Leary Parks will be overlain with a new bituminous surface during the next
2 weeks. Be alert for equipment on the trails.
Work on replacing the playground structures at Blackhawk Park is underway. They are being
replaced individually so there will always be a structure open for use. Completion is expected in a
few weeks.
Bridgeview Park is now open and is being heavily used. Only color-coating of the court remains to
be done.
Turf area at the Lexington Diffley Fields, Goat Hill Park and Thresher fields are being “rested”
through the fall with scheduled play moved elsewhere. Staff will be aerating, topdressing and
overseeding. The fields are already looking much improved.
40 Eagan 55+/Seniors enjoyed a corn feed event on September 3 at Holz Farm even in the rain
thanks to the creative and cooperative efforts of Friends of the Farm and Eagan Park Maintenance
and Recreation staff.
Cascade Bay is now closed for the season. The cooler summer was apparent in final attendance
numbers. Total attendance was 94,608, about 12,000 less than in 2013.
“Preschool Preview” was held Wednesday, September 3 at the ECC. Art house, preschool classes,
the Blast, open gym and Let’s Play! Music Together demos were showcased at the event, over 100
people attended to get a preview of the fall programs in Eagan!
Fall Preschool classes began Monday, September 8 at the Park Shelters and Kids Kare. Over 200
children are registered so far, with registrations for Music, Dance classes and lunch bunch still
coming in. This is comparable to Fall 2013 registration numbers.
Kudos to Staff
Best of luck to Park Maintenance Worker Steve Hadden who retired on August 29th after 28 years
of service to the City.
General Announcements
Park restrooms are closed for the season. They will now be opened only for scheduled events.
Advisory Parks Commission September 15, 2014 Page 7
AGENDA ITEM: IX. A – 2015-2019 Capital Improvement Plan (CIP)
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
Paul Olson, Superintendent of Parks
BACKGROUND/HISTORY:
One of the primary responsibilities of the APrC is the annual preparation and updating of the
Departmental Capital Improvement Plan. The CIP serves as a blueprint and planning guide for park
projects. Projects included in the CIP are generally either a park development or improvement project.
Projects construed as being primarily maintenance in nature are traditionally not eligible. Funding for
the CIP comes from the Park Site Fund (PSF), which is primarily money collected from developments at
the time of platting in lieu of a dedication of land. Because of declining dedication revenues, an
additional annual infusion of tax levy dollars into the program was approved to start in 2013.
ANALYSIS:
Historically the APrC has submitted to the City Council a CIP that consists of the current or “active”
year, generally the year at hand, and projections that encompass a total of five years. During the
review process, the active/current year of the CIP is finalized and a new “fifth” year is added. To allow
sufficient time for implementation, the current year of the CIP is generally considered to be final while
all other years are subject to change as part of future reviews.
The structure of the five year project schedule of the CIP has generally been driven by the projected
balance of revenues and expenditures of the PSF combined with need and/or demand. To provide a
better view of the future, recent versions of the CIP have included a list of potential projects, though;
they may not be scheduled or funded for years to come. This list has become known as the “Parking
Lot”. There has also been an on-going discussion regarding the identification of alternative funding
sources for the CIP. The infusion of levy dollars will have a very positive and sustaining benefit.
DISCUSSION/EVALUATION:
A number of projects in the proposed 2015 CIP represent the continuation of ongoing programs and
initiatives specific to replacement and upgrade. Examples include the replacement of aged playgrounds
and park amenities. As defined in the 20/20 Plan, these are considered “fiduciary” responsibilities.
Other improvement projects such as those proposed for Moonshine Park are tied to the
implementation of long range plans while improvements at Heine Pond Park are in response to an
emerging need.
MEMO
Date: 9-5-2014
Agenda Item: IX.A – 2015-2019 CIP
Action: X
Information:
Attachments: X – CIP Summary
ITEM OVERVIEW: Review, and consider for approval, the proposed 2015-2019 Park and Recreation
Department Capital Improvement Plan.
Advisory Parks Commission September 15, 2014 Page 8
The CIP also includes an allocation for “Small Projects” that is renewed on an annual basis. The small
projects allocation is used to complete small scope, unanticipated, capital projects or to help leverage
additional financial assistance from an athletic association or alternative funding source.
2015 CIP Project Summary
Moonshine Park Phase II Improvements / $250,000; Implementation of the park improvement
master plan developed for the new park property acquired through dedication on the south
shore of LeMay Lake.
Thresher Fields Drainage System Phase II / $85,000; Installation of a sub-surface drainage
system to help alleviate water issues on south fields, expanding the north field drainage system
installed in 2014.
Rahn Park Scoreboard Installation / $50,000; Installation of a scoreboard and the necessary
infrastructure on Rahn Park baseball field #1 and another Rahn field TBD.
Community Center Entrance Signage Upgrade / $25,000; Replace and upgrade the entrance
signage at the Community Center primary entrances.
Heine Pond Park Fishing Pier Installation / $40,000; Install a floating, accessible fishing pier on
Heine Pond.
Park Master Plan Update / $45,000; Analyze, update and combine the 20/20 Vision Plan and
the 1994 Park Systems Plan into a singular planning document.
Playground Installation @ sites TBD / $75,000; Continuation of the ongoing program of
playground replacement. Playgrounds are replaced on a rotational basis or as determined by
inspections. Determinations are generally made in the spring
Small Projects @ site TBD / $35,000 ; Continuation of funding for special needs, partnerships
and small unanticipated projects that become necessary during the course of the year
Estimated total expenditure from Park Site Fund = $605,000 (note; pending playground reviews)
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend to the City Council approval of the 2015 CIP with the balance of 2015-2019 CIP.
being considered as preliminary.
2. Recommend approval pending changes.
3. Table the issue for further discussion.
Advisory Parks Commission September 15, 2014 Page 9
Eagan Parks & Recreation CIP 2015 - 2019
Location Description Estimate
2015 Moonshine Park Phase II Park Improvements 250,000
Thresher Fields Fields Drainage System Phase II 85,000
Rahn Park Scoreboard Installation-Field #1 50,000
Eagan Community Ctr.Entrance Sign Upgrade 25,000
Heine Pond Park Fishing Pier Updgrade 40,000
TBD Park Master Plan Update 45,000
TBD 2-Playgound Upgrades 75,000
TBD Small Projects 35,000
Total $605,000
2016 Civic Arena Field Turf Upgrade 100,000
Trapp Farm Park Pavilion Replacement 250,000
Various Parks 4-Sun Shelter upgrades 165,000
TBD Playground Upgrade (2)75,000
TBD Small Projects 35,000
Total $625,000
2017 Thomas Lake Park Trail Lighting Upgrade 60,000
Northview Park Tennis Court Lights 90,000
Goat Hill Park Building Renovation 150,000
Goat Hill Park Field #1 Artificial Turf Installation 100,000
TBD Playground Upgrade (2)75,000
TBD Small Projects 35,000
Total $510,000
2018 Bridle Ridge Park Building Renovation 150,000
Rahn Park Building Renovation 100,000
Thomas Lake Park Pavilion Upgrade 150,000
Goat Hill Park Field #2 Artificial Turf 80,000
TBD Playground Upgrade (2)75,000
TBD Small Projects 35,000
Total $590,000
2019 Cascade Bay Deck Upgrade 30,000
Ohmann Park Field Expansion 300,000
TBD Playground Upgrade (2)75,000
TBD Small Projects 35,000
Total $440,000
PROJECT PARKING LOT
Park Development Park Improvements
Festival Grounds Phase II Bur Oaks Trail Paving
Rahn South Wandering Walk Trail
Cedar Grove Phase II Rahn Court Construction
Holz Phase III Building Upgrades
Section 16 Federal Drive Pickleball Courts
Ohmann Fields Civic Arena Turf
Bandshell Shade Structure
Athletic Lighting Artificial Field Turf
Lexington Diffley Field Improvements
Northview Master Plans
Thresher Soccer Rahn South
Ohmann Soccer Federal Drive
Hockey Lighting Upgrades Ohmann Park
Advisory Parks Commission September 15, 2014 Page 10
Category/Location Estimated Cost Potential Funding
Park Development
1. Festival Grounds Phase II $100,000 PSF/G
2. Rahn Park South $150,000 PSF/G
3. Cedar Grove Phase II $100,000 PSF/P
4. Holz Farm Park Phase III $150,000 PSF/G
5. Section 16 Federal Drive $300,000 PSF/G
6. Ohmann Fields $300,000 PSF/P/G
Subtotal $1,100,000
Park Improvements
1. Rahn Court Construction $150,000 PSF
2. Building Upgrades $450,000 PSF
3. Pickleball Courts $100,000 PSF/G
4. Wandering Walk Trail $100,000 PSF/G
5. Bur Oaks Trail Paving $100,000 PSF/G
6. Civic Arena Turf $100,000 PSF/G
7. Field Turf $200,000 PSF/P
8. Field Improvement $500,000 PSF/P
Subtotal $1,700,000
Athletic Lighting
1. Lexington Diffley 1 - 6 $500,000 PSF
2. Northview 5 - 8 $250,000 PSF
3. Thresher Soccer $200,000 PSF
4. Ohmann Soccer $200,000 PSF
5. Hockey Rink Upgrades $150,000 PSF
Subtotal $1,300,000
Master Plans
1. Rahn South $50,000 PSF
2. Federal Drive $50,000 PSF
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2015 - 2019
Advisory Parks Commission September 15, 2014 Page 11
3. Ohmann Fields $50,000 PSF
Subtotal $150,000
PSF = Park Site Fund
Total All $4,250,000 P = Potential Partnership
G:/Budget/CIP 2015-2019/ P & R G = Grant
Advisory Parks Commission September 15, 2014 Page 12
Year - 2015
Location Project Description Estimated Cost Funding
Moonshine Park Phase II Park Improvements $250,000 PSF
Thresher Fields South Field Drainage System $85,000 PSF
Rahn Park Scoreboard Installation $50,000 PSF
ECC Entrance Sign Upgrade $25,000 PSF
Heine Pond Fishing Pier Upgrade $40,000 PSF
TBD Park Master Plan Update $45,000 PSF
TBD-2 Playground Upgrades $75,000 PSF (2) Sites @ $37,500 Each
TBD Small Projects $35,000 PSF
$605,000 2015 Beginning Balance = $1,863,000
Estimated Revenues (+)
Dedication $50,000
Levy $400,000
Total $2,413,000
Projects (-)$605,000
Estimated 2016 Balance $1,808,000
2014 Carry Forward
2014 Beginning Balance = $1,813,000
Estimated Revenues (+)PSF = Park Site Fund
Dedication $150,000 P = Potential Partnership
Levy $400,000 G = Grant
Total $2,363,000
Projects (-)$500,000.00
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2015 - 2019
Estimated Balances
BALANCE - Jan 1, 2015 = $1,863,000
Subtotals
Estimated 2015 Balance $1,863,000 G:/Budget/CIP 2015-2019/ P & R
Advisory Parks Commission September 15, 2014 Page 13
Year - 2016
Location Project Description Estimated Cost Funding
Civic Arena Field Turf Upgrade $100,000 PSF
Trapp Farm Park Pavilion Replacement $250,000 PSF
Various Parks Sun Shelter Upgrades $165,000 PSF
TBD Playground Upgrades (2)$75,000 PSF
TBD Small Projects $35,000 PSF
$625,000 2016 Beginning Balance = $1,808,000
Estimated Revenues (+)
Dedication $150,000
Levy $400,000
Total $2,358,000
Projects (-)$625,000
Estimated 2017 Balance $1,733,000
PSF = Park Site Fund
P = Potential Partnership
G = Grant
(2) Sites @ $37,500 Each
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2015 - 2019
Estimated Balances
BALANCE - Jan 1, 2016 = $1,808,000
(4) Sites @ $40,000 Each
Subtotals
G:/Budget/CIP 2015-2019/ P & R
Advisory Parks Commission September 15, 2014 Page 14
Year - 2017
Location Project Description Estimated Cost Funding
Thomas Lake Park Trail Lighting Upgrade $60,000 PSF
Northview Park Tennis Lights $90,000 PSF
Goat Hill Park Building Renovation $150,000 PSF
Goat Hill Park Field #1 Artificial Turf $100,000 PSF
TBD Playground Upgrades (2)$75,000 PSF
TBD Small Projects $35,000 PSF
$510,000 2017 Beginning Balance = $1,733,000
Estimated Revenues (+)
Dedication $50,000
Levy $400,000
Total $2,183,000
Projects (-)$510,000
Estimated 2018 Balance $1,673,000
PSF = Park Site Fund
P = Potential Partnership
G = Grant
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2015 - 2019
Estimated Balances
BALANCE - Jan 1, 2017 = $1,733,000
(2) Sites @ $37,500 Each
Subtotals
G:/Budget/CIP 2015-2019/ P & R
Infield Area
Advisory Parks Commission September 15, 2014 Page 15
Year - 2018
Location Project Description Estimated Cost Funding
Bridle Ridge Park Building Renovation $150,000 PSF
Rahn Park Building Renovation $100,000 PSF
Thomas Lake Park Pavilion Upgrade $150,000 PSF
Goat Hill Park Field #2 Artificial Turf $80,000 PSF
TBD Playground Upgrade (2)$75,000 PSF
TBD Small Projects $35,000 PSF
$590,000 2018 Beginning Balance = $1,673,000
Estimated Revenues (+)
Dedication $50,000
Levy $400,000
Total $2,123,000
Projects (-)$590,000
Estimated 2019 Balance $1,533,000
PSF = Park Site Fund
P = Potential Partnership
G = Grant
(2) Sites @ $37,500 Each
Subtotals
G:/Budget/CIP 2015-2019/ P & R
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2015 - 2019
Estimated Balances
BALANCE - Jan 1, 2018 = $1,673,000
Advisory Parks Commission September 15, 2014 Page 16
Year - 2019
Location Project Description Estimated Cost Funding
Cascade Bay Deck Upgrade $30,000 PSF
Ohmann Park Field Expansion $300,000 PSF
TBD Playground Upgrades (2)$75,000 PSF
TBD Small Projects $35,000 PSF
$440,000 2019 Beginning Balance = $1,533,000
Estimated Revenues (+)
Dedication $50,000
Levy $400,000
Total $1,983,000
Projects (-)$440,000
Estimated 2020 Balance $1,543,000
PSF = Park Site Fund
P = Potential Partnership
G = Grant
(2) Sites @ $37,500 Each
Subtotals
G:/Budget/CIP 2015-2019/ P & R
Parks & Recreation Department
Park Systems Development and Renewal and Replacement Fund
Potential Capital Improvement Projects
2015 - 2019
Estimated Balances
BALANCE - Jan 1, 2019 = $1,533,000
Advisory Parks Commission September 15, 2014 Page 17
AGENDA ITEM: IX. B – Verizon Rahn Park/Highline Lease Request
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
Paul Olson, Superintendent of Parks
BACKGROUND/HISTORY:
With the growth of the telecommunications industry, providers are partnering with other facility
owners to develop and improve the wireless network. One of the most common requests is for the
use/lease of an existing facility for antennas and transmission equipment. The most visible examples
can be seen on water towers, reservoirs and power poles. Height and geographic location being the
most critical factors in the determining location.
The City of Eagan currently administers over 20 leases for the use of City facilities as the base for
antennas and the associated equipment, most being located on water reservoirs. A number of
additional leases are pending. The Utility Division of the Engineering Department has the primary
responsibility for managing and administering the lease program. Each request the City receives is
reviewed by a telecommunications consultant under contract to the City to determine compatibility
with the system. Upon completion of the review, the terms and conditions of the leases are approved
by the City Council, generally with three five year renewals up to twenty-five years.
The current proposal is for the installation of antennas arrays on an existing Xcel Energy pole and the
use of ground space in Rahn Park. In 2000, the APrC and Council approved a similar installation on the
same tower in Rahn Park that also included the lease of ground space. That lease was subsequently
discontinued at the behest of the provider and the equipment removed. There were no issues during
the time it was in operation.
ANALYSIS:
The tower being proposed for the antenna arrays is located in the Highline Trail corridor, off of
Sandstone Drive, immediately to the north of the Rahn park hockey rinks. The tower is owned by Xcel
Energy. Verizon is negotiating a separate lease agreement with Xcel for use of the structure. The
Verizon proposal will add several antennas arrays to the tower, similar to those used elsewhere in the
City. The lowest of the new antennas would be approximately 40 to 50 feet above the ground.
MEMO
Date: 9-5-2014
Agenda Item: IX.B – Verizon, Lease Request
Action: X
Information:
Attachments: X – Plan Drawings
ITEM OVERVIEW: Verizon is proposing to install new cellular antennas on an existing Xcel Energy
transmission tower within the Rahn Park section of the Highline Trail Corridor. Because the
installation will require that Verizon lease park ground space from the City to install the require
ground based equipment, the APrC is being asked for comment upon the request for use of
ground space and also the facility design.
Advisory Parks Commission September 15, 2014 Page 18
The request before the Commission is for the use of a ground space area approximately 20’ x 50’ in size
located near the base of the tower, on its west side. Within the area, Verizon would construct a block
service building to house equipment cabinets The location was identified in consultation with City staff.
City building officials would ensure that the structure was consistent with applicable building codes. As
with other similar locations, the building and grounds immediate to it would be maintained by the
Verizon. The site is currently covered by low maintenance turf. Landscape plantings and an area of
board fence are included to provide screening of the building. Verizon would be responsible for the
removal of all improvements and restoration of the site at the conclusion of the lease.
DISCUSSION/EVALUATION:
The proposed installation at Rahn will have no impact on the active areas of the park. The most
significant impact will be the visual intrusion around the existing tower though the impact will be
minimized by the close proximity to the tower structure and the landscaping that will be required in
the agreement. The most visible comparison to the proposal is an installation on an Xcel tower
adjacent to the Highline Trail off of Johnny Cake Ridge Road. While the building is smaller than that
proposed for Rahn, there have been no conflicts or concerns related to the project or its subsequent
operation. There were no issues with a prior installation at the same location in Rahn Park.
There currently are over 30 active telecommunications leases on City property. The current lease rate
for ground space is approximately $40 per square foot/ per year. Currently the annual City wide lease
revenues are in excess of $800,000. Lease revenues, as approved by the City Council, are used
collectively to subsidize a number of City operations having unique community impacts and benefits
including:
Eagan Community Center;
Historic Holz Farm
Utility Fund for Water and Sewer
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend continuation of the negotiations on a telecommunications lease for ground space in
Rahn Park located at 4425 Sandstone Drive, and the subsequent development of ground features
as depicted in the current plans, as requested by Verizon in conjunction with the installation of
telecommunications antennas on Xcel pole #142. All to be consistent with the terms and
conditions of the appropriate City telecommunications lease and pending review of the City
Attorney, City staff and City telecommunications consultant.
2. Recommend proceeding with negotiations of the lease request, subject to alternative conditions.
3. Recommend denial of the lease request.
4. Other
Advisory Parks Commission September 15, 2014 Page 19
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AGENDA ITEM: IX.C - New Rental Option – Lower Level Moonshine Retreat Center
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
Amy Grannes, Administrative Supervisor
BACKGROUND/HISTORY:
The APrC is asked to annually review the fees charged for private use of park facilities and recreation
equipment. The City Council establishes fees each year after receiving a recommendation from the
APrC. We have one addition to the original approved fee schedule which is to add an option for
residents to utilize the lower level of the Moonshine Retreat Center in 2 hour increments.
DISCUSSION/EVALUATION:
The reason for this additional option is a result of a resident who is interested in renting this lower
level facility for a two hour time period. This option is already available for the Upper Level at the
Moonshine Retreat Center.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend the adding this 2 hour rental option for the Moonshine Retreat Center - Lower Level
to the 2014-2015 Fee Schedule.
2. Other
Moonshine Park, 1317 Jurdy Road
Downstairs – activity space
All day rental 49$ 61$ 50$ 62$
6 hour time slot 34$ 43$ 35$ 43$
Monday - Friday - per hour with 2 hour minimum 12$ 15$ 12$ 15$
MEMO
Date: September 10, 2014
Agenda Item: IX.C – New Option Moonshine
Action: X
Information:
Attachments: X
ITEM OVERVIEW: Consideration of a new rental option for the Lower Level of the Moonshine Retreat
Center to be added to the 2014-2015 Parks & Recreation Fee Schedule.
Advisory Parks Commission September 15, 2014 Page 31
AGENDA ITEM: X.A. - Other Business & Reports Arts Master Plan Committee Update
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
Julie Andersen, Recreation Supervisor, Eagan Art House
BACKGROUND/HISTORY:
I. The above goal includes the following tasks:
A. Recommend a vision statement for the integration of visual art into public spaces in order
to support a community cultural identity and provide positive economic impact.
B. Recommend citywide policies and guidelines for selection and integration of public art
installation and inclusion of aesthetic elements into City-owned properties and facilities.
C. Recommend a vision statement with regard to inclusion of visual art and aesthetic elements
in private projects that include spaces for public gathering.
D. Develop and present funding mechanisms for City-owned and City-developed public art
installations.
II. With the approval of the Arts Master Plan process by City Council, an agreement with Forecast
Public Art was signed on February 20, 2014. In March, Forecast Public Art began initial
research and interviews with City of Eagan staff. In April, staff led a tour with Forecast Public
art consultants Jack Becker and Bob Lunning, Mayor Maguire and City Administrator Dave
Osberg. The tour included an overview of city facilities, parks, arts partner locations, the outlet
mall and other public gathering spaces.
III. An Arts Master Plan steering committee was formed in May and is comprised of the following:
Dorothy Peterson, APrC
Dennis Thompson, APrC
Nathan Neuman, APrC
Wayne Sames, Dakota Center for the Arts (DCA) board
Richard Pletcher, DCA board
Pierre Najlis, DCA board
Wanda Borman, DCA staff
Cheryl Caponi, Caponi Art Park staff
Kay Brown, Eagan Theater Company board
Julie Andersen, City staff
Juli Johnson, City staff
MEMO
Date: 9-9-2014
Agenda Item: X.A – Arts Master Plan
Action:
Information: X
Attachments:
ITEM OVERVIEW: The Arts Master Plan process was approved by City Council on February 20, 2014.
An agreement was approved with Forecast Public Art to develop and implement phase one of an
Arts and Culture Plan for the City of Eagan.
Advisory Parks Commission September 15, 2014 Page 32
The committee met twice over the summer, once in July and once in August. The first meeting
focused on work to define the Eagan community in terms of shared values, geography,
characteristics and challenges. The second meeting discussed goals and priorities for public art
in Eagan, including policy for public and private spaces, community involvement, selection
criteria and maintenance. Both meetings were very well attended and productive.
NEXT STEPS:
1. Forecast Public Art is currently evaluating the information gathered from both steering
committee meetings. A draft plan and policy will be presented to the committee in preparation
for discussion at a mid-October committee meeting.
2. A recommendation is targeted to be presented at the November APrC meeting.
Advisory Parks Commission September 15, 2014 Page 33
AGENDA ITEM: XI.A – Easter Lutheran Thank You Note
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
BACKGROUND/HISTORY:
The following thank you note from Easter Lutheran Church is for informational purposes only no formal
action needed.
MEMO
Date: September 11, 2014
Agenda Item: XI.A – Thank You Note
Action:
Information: X
Attachments:
Advisory Parks Commission September 15, 2014 Page 34