Loading...
09/15/2014 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION Monday, September 15, 2014 7:00 p.m. Eagan Municipal Center, Council Chambers Workshop: 6:00 – 6:50 p.m., Conference Room 2A & 2B  Member Orientation/Refresher  Elect Officers  Park Fund CIP  Rahn Cell Lease  Moonshine Input Process Agenda I. Call to Order and Pledge of Allegiance 7:00 p.m. II. Adopt Agenda 7:02 p.m. III. Approval of Meeting Minutes on July 14, 2014 7:07 p.m. IV. Visitors to be Heard 7:08 p.m. V. Director’s Update 7:09 p.m. VI. Consent Agenda (None at this time) 7:15 p.m. VII. Development Proposals (None at this time) 7:16 p.m. VIII. Old Business (None at this time) 7:18 p.m. IX. New Business 7:20 p.m. A. 2015-2019 Park Capital Improvement Project Review – Paul Olson B. Verizon Rahn Park/Highline Lease Request – Paul Olson C. New Rental Option – Lower Level Moonshine Retreat Center – Juli Johnson X. Other Business and Reports 8:00 p.m. A. Arts Master Plan Committee Update – Julie Andersen XI. Communications 8:10 p.m. A. Easter Lutheran Church Thank You XII. Round Table 8:15 p.m. XIII. Adjournment 8:20 p.m. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Monday November 17, 2014 7:00 p.m. Council Chambers TO: Advisory Parks and Recreation Commission (APrC) FROM: Juli Seydell Johnson, Director of Parks and Recreation DATE: September 11, 2014 SUBJECT: Advisory Parks and Recreation Commission Meeting September 15, 2014 A meeting of the Advisory Parks and Recreation Commission (APrC) will take place on Monday, July 10 at 7:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell Johnson at (651) 675-5006 or jsjohnson@cityofeagan.com or Amy Grannes (651) 675-5322 agrannes@cityofeagan.com if you are unable to attend this meeting. I. PLEDGE OF ALLEGIANCE AND ROLL CALL II. ADOPTION OF THE AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. III. APPROVAL OF MINUTES - Pages 3-5 The minutes of the July 14, 2014 meeting, pending any modifications, are in order for adoption by the Commission. IV. VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take more than ten minutes or that require specific action can be scheduled for a future meeting agenda. V. DIRECTOR’S UPDATE - Pages 6-7 Director Johnson will provide a brief overview of the Park and Recreation’s department happenings for the month. VI. CONSENT AGENDA There are no new consent agenda items to be discussed at this time. VII. DEVELOPMENT PROPOSALS There are no new development proposals to be discussed at this time. VIII. OLD BUSINESS There are no old business items to be discussed at this time. Advisory Parks Commission September 15, 2014 Page 1 IX. NEW BUSINESS – Pages 8-31 A. Review and consider for approval the proposed 2015-2019 Parks & Recreation Department Capital Improvement Plan presented by Superintendent of Parks, Paul Olson (Pages 8-17). B. Review and comment Verizon is proposing to install new cellular antennas on an existing Xcel Energy transmission tower within the Rahn Park section of the Highline Trail Corridor. Because the installation will require that Verizon lease park ground space from the City to install the require ground based equipment, the APrC is being asked for comment upon the request for use of ground space and also the facility design presented by Superintendent of Parks, Paul Olson (Pages 18-30). C. Consideration from the Commission to add a new rental option for the Lower Level of the Moonshine Retreat Center to be added to the 2014-2015 Fee Schedule. Director Johnson to give a brief overview (Page 31). X. OTHER BUSINESS AND REPORTS - Pages 32-33 A. Brief review of the Arts Master Plan schedule presented by Director Johnson (Pages 31-32). XI. COMMUNICATIONS – Page 34 A. There is one communication item to be discussed. A thank you letter to staff from Easter Lutheran Church. XII. ROUND TABLE The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests for future agenda items, or provide informative updates to the Commission pertaining to energy and environment initiatives. XIII. ADJOURNMENT /s/Juli Seydell Johnson Director of Parks and Recreation Advisory Parks Commission September 15, 2014 Page 2 Subject to approval MINUTES OF THE REGULAR MEETING OF THE ADVISORY PARKS COMMISSION Monday, July 14, 2014 MINUTES OF MEETING OF JULY 14, 2014 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on Monday, July 14, 2014. Commission Members present included Member Dorothy Peterson, Member David Wietecki, Member Dennis Thompson, Member Nathan Neuman, and Member Matt Dauphinais. Chair Palmer and Members Andrea Todd-Harlin and Jerry Farlee were not present. Staff members present Director of Parks & Recreation Juli Seydell Johnson, Superintendent of Parks Paul Olson, Recreation Supervisor Kerry Phillips, Water Resources staff Jessie Koehle, and Administrative Supervisor Amy Grannes. Guest speakers present included Jason Eisold from the MPRA and Candace Amberg from WSB Architects. APPROVAL OF AGENDA Member Peterson asked Director Johnson if there were any changes to the agenda. Director Johnson stated the Park Capital Improvement Project review item XI.B will be delayed until the September 15, 2014 meeting. Member Thompson moved, Member Wietecki seconded, with all members present voting to adopt the agenda as amended. APPROVAL OF MEETING MINUTES Member Thompson has one correction on page 3 last paragraph change evasive to invasive. Member Thompson moved, Member Neuman seconded, with all present members voting in favor to approve the minutes of the March 17, 2014 regular meeting, as amended. VISITORS TO BE HEARD There were no visitors to be heard on items that were not on the agenda. DIRECTORS UPDATE Director Johnson gave a brief overview of the monthly Parks & Recreation Department Happenings. The cooler weather has been a boost for Market Fest this year. Wednesday night will be Elvis and the car show and next week will be the steel drums and volunteer appreciation. Registrations are being accepted for all fall adult sports. Cascade Bay has had a pretty good season so far even with the cooler temperatures. Cardio Bay in the mornings has been very popular and has had a strong attendance. Ball fields are in great shape with one of our busiest tournament weekends still to come. This Friday morning July 18 there is a meeting with the Eagan Athletic Association Executive Board and Advisory Parks Commission September 15, 2014 Page 3 Advisory Parks Commission July 14, 2014 Page 2 Representative from School District 196 along with Parks & Recreation staff to discuss long term needs and field maintenance. Steve Hadden from Park Maintenance is retiring at the end of August after over 25 years of service. Director Johnson stated we have finished the hiring process for the Assistant Parks & Recreation position and an offer has been made and accepted by the candidate. Official hiring approval is on the Council agenda tomorrow night, the name will be released once we have received Council approval. MRPA AWARDS Jason Eisold from the Minnesota Recreation and Parks Association (MRPA) presented Eagan Parks & Recreation awards of excellence in the categories of Programing and Events for Street Alive featuring Showcase Eagan and for Sponsorship and Volunteer Initiatives for the photography volunteers from the Minnesota Valley Photography Club for the year 2013. Recreation Supervisor Kerry Phillip gave a brief presentation to showcase some if the images captured by our volunteer photographers. These images are used in the Parks & Recreation brochures and many other marketing pieces. Recreation Supervisor Kerry Phillips then individually recognized the some of the volunteer photographers who were part of the audience. WATER QUALITY VOLUNTEER RECOGNITION & WETLAND HEALTH EVALUATION PROGRAM Volunteer Recognition Water Resource staff Jessie Koehle gave an overview of the Citizens Lake Monitoring Program (CLMP) and recognized volunteers of the program. Jessie explained the program stating that the City worked with the Minnesota Pollution Control Agency (MPCA) in monitoring the clarity and viability of the lakes in the Eagan. Jessie recognized two individuals this year, both who have turned in 15 years of lake clarity data, Bruce Peterson for Gerhardt Lake and Dan Scheller for Coventry Pond. Wetland Health Evaluation Program Water Resource staff Jessie Koehle gave an overview of the wetland health and evaluation program (WHEP). This is volunteer based program monitors the plant growth in some of the wetlands in Eagan. Volunteers receive training on collection and identification. Reports are complied with information from volunteers and by an independent consultant and are published every year in February. Copies of the reports can be found at www.mnwhep.org. CONSENT AGENDA There were no consent agenda items to be discussed at this time. Advisory Parks Commission September 15, 2014 Page 4 Advisory Parks Commission July 14, 2014 Page 3 DEVELOPMENT PROPOSAL There were no development proposals to be discussed at this time. OLD BUSINESS There were no old business items to be discussed at this time. NEW BUSINESS Moonshine Park Expansion Superintendent of Parks Paul Olson gave an overview of the concept plan for the development of the property recently acquired for the expansion of Moonshine Park. Superintend Olson then introduced Candace Amberg from WSB Architects who when through a thorough review of all the features contained on the concept plan. After comments and a brief discussion with Commission Members the presentation concluded. 2015 Fees & Charges Director Johnson gave an overview of the 2015 fees and charges for APrC consideration. The APrC is asked annually to review the fees charges for private use of parks facilities and recreation equipment. The fee schedule was not increased in 2014. A 2% increase is proposed for 2015 to offset increased operating expenditures. Member Neuman motioned, Member Peterson seconded, with all members presenting voting to recommend to the City Council approval of the 2015 fee schedule as presented. OTHER BUSINESS AND REPORTS There were no other business items or reports to be discussed at this time. COMMUNICATIONS There were no communications items to be discussed at this time. ROUND TABLE There were no round table items to be discussed at this time. ADJOURNMENT With no further business to discuss, Member Wietecki moved, Member Thompson seconded with all other members present voting to adjourn the meeting. The meeting was adjourned at 8:08 p.m. _______________________________________________ ____________________________ Secretary Date Advisory Parks Commission September 15, 2014 Page 5 Eagan Parks & Recreation Department Happenings September, 2014 Strengthen Community Image and Sense of Place  The Holz House on Cliff Road is scheduled for demolition in the next couple of weeks. The Police Department has used it for several training exercises. Once the demolition has been completed the site will be returned to a “natural” condition consistent with the surroundings.  Eagan’s first ever Food On 4 Wheels Food Truck Festival was a grand success with 8,000 attendees during the 4 ½ hour event on Sat., Sept 6. This is the single highest attendance of any city-hosted, one-day special event.  Eagan Market Fest’s outdoor market is finished on Wed., Sept. 24 for the summer season. An Indoor Market is planned for inside the community center with approximately 20 vendors starting Sat. Nov. 22nd and running every other Saturday until February 28 from 10 am – 1 pm.  The 9th annual Harvest of Art Celebration was on Sunday, September 7th. 450 people attended, which was near last year’s attendance. Of the 450 people, over 70 registered for 112 Fall Art House classes, collecting over $7,500 in class fees. The opening of the Harvest of Art Exhibit included over 100 pieces of artwork from 63 local artists. The artwork is now on display at the Eagan Community Center, Byerly’s, Dunn Brothers, Easter Lutheran Church, Ring Mountain Creamery and Westcott Library through early November. Promote Health and Wellness  Fall session of older adult and Senior fitness classes began the week of September 8. Eight out of twelve classes are at capacity and/or have waiting lists.  Cascade Bay’s fitness program, Cardio Bay, increased in attendance and usage. Revenue from daily sales and memberships was up $1,500 from 2013.  Civic Arena is hosting 12 adult league for hockey this fall – we had 11 in Fall of 2013.  Fall softball is over half way through the season. Most fall sports are underway for basketball, flag football and volleyball. Winter sports information will be available in October with registration in November. Protect Environmental Resources  The resident Buckthorn pickup program is running at full capacity. Staff are picking up at nearly 10 sites each week. Residents interested in participating can contact the City Tree Inspector at (651) 675-5334 for information. Facilitate Community Connections  Dakota County Library, Wescott is partnering with the 55+/Senior program to offer small size computer classes in the Lone Oak Room of the Eagan Community Center this fall.  A food drive held at the Food On 4 Wheels event Sat., Sept. 6 in collaboration with Finnegan’s and Eagan’s Open Door brought in $700 and an estimated 500 pounds of food donations benefitting the Eagan food bank. According to Open Door staff, Nancy Wester, their presence at the event gained them positive community exposure with event attendees asking about volunteering, learning about their services and attendees interested in making future donations. Advisory Parks Commission September 15, 2014 Page 6 Provide Recreation Experiences  The installation of the new parking area for the Thresher Fields OLDA has begun. It will include accessible paths to both gates. The OLDA will remain open during construction but there may be some temporary inconveniences.  Trails in Carnelian and O’Leary Parks will be overlain with a new bituminous surface during the next 2 weeks. Be alert for equipment on the trails.  Work on replacing the playground structures at Blackhawk Park is underway. They are being replaced individually so there will always be a structure open for use. Completion is expected in a few weeks.  Bridgeview Park is now open and is being heavily used. Only color-coating of the court remains to be done.  Turf area at the Lexington Diffley Fields, Goat Hill Park and Thresher fields are being “rested” through the fall with scheduled play moved elsewhere. Staff will be aerating, topdressing and overseeding. The fields are already looking much improved.  40 Eagan 55+/Seniors enjoyed a corn feed event on September 3 at Holz Farm even in the rain thanks to the creative and cooperative efforts of Friends of the Farm and Eagan Park Maintenance and Recreation staff.  Cascade Bay is now closed for the season. The cooler summer was apparent in final attendance numbers. Total attendance was 94,608, about 12,000 less than in 2013.  “Preschool Preview” was held Wednesday, September 3 at the ECC. Art house, preschool classes, the Blast, open gym and Let’s Play! Music Together demos were showcased at the event, over 100 people attended to get a preview of the fall programs in Eagan!  Fall Preschool classes began Monday, September 8 at the Park Shelters and Kids Kare. Over 200 children are registered so far, with registrations for Music, Dance classes and lunch bunch still coming in. This is comparable to Fall 2013 registration numbers. Kudos to Staff  Best of luck to Park Maintenance Worker Steve Hadden who retired on August 29th after 28 years of service to the City. General Announcements  Park restrooms are closed for the season. They will now be opened only for scheduled events. Advisory Parks Commission September 15, 2014 Page 7 AGENDA ITEM: IX. A – 2015-2019 Capital Improvement Plan (CIP) TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation Paul Olson, Superintendent of Parks BACKGROUND/HISTORY: One of the primary responsibilities of the APrC is the annual preparation and updating of the Departmental Capital Improvement Plan. The CIP serves as a blueprint and planning guide for park projects. Projects included in the CIP are generally either a park development or improvement project. Projects construed as being primarily maintenance in nature are traditionally not eligible. Funding for the CIP comes from the Park Site Fund (PSF), which is primarily money collected from developments at the time of platting in lieu of a dedication of land. Because of declining dedication revenues, an additional annual infusion of tax levy dollars into the program was approved to start in 2013. ANALYSIS: Historically the APrC has submitted to the City Council a CIP that consists of the current or “active” year, generally the year at hand, and projections that encompass a total of five years. During the review process, the active/current year of the CIP is finalized and a new “fifth” year is added. To allow sufficient time for implementation, the current year of the CIP is generally considered to be final while all other years are subject to change as part of future reviews. The structure of the five year project schedule of the CIP has generally been driven by the projected balance of revenues and expenditures of the PSF combined with need and/or demand. To provide a better view of the future, recent versions of the CIP have included a list of potential projects, though; they may not be scheduled or funded for years to come. This list has become known as the “Parking Lot”. There has also been an on-going discussion regarding the identification of alternative funding sources for the CIP. The infusion of levy dollars will have a very positive and sustaining benefit. DISCUSSION/EVALUATION: A number of projects in the proposed 2015 CIP represent the continuation of ongoing programs and initiatives specific to replacement and upgrade. Examples include the replacement of aged playgrounds and park amenities. As defined in the 20/20 Plan, these are considered “fiduciary” responsibilities. Other improvement projects such as those proposed for Moonshine Park are tied to the implementation of long range plans while improvements at Heine Pond Park are in response to an emerging need. MEMO Date: 9-5-2014 Agenda Item: IX.A – 2015-2019 CIP Action: X Information: Attachments: X – CIP Summary ITEM OVERVIEW: Review, and consider for approval, the proposed 2015-2019 Park and Recreation Department Capital Improvement Plan. Advisory Parks Commission September 15, 2014 Page 8 The CIP also includes an allocation for “Small Projects” that is renewed on an annual basis. The small projects allocation is used to complete small scope, unanticipated, capital projects or to help leverage additional financial assistance from an athletic association or alternative funding source. 2015 CIP Project Summary  Moonshine Park Phase II Improvements / $250,000; Implementation of the park improvement master plan developed for the new park property acquired through dedication on the south shore of LeMay Lake.  Thresher Fields Drainage System Phase II / $85,000; Installation of a sub-surface drainage system to help alleviate water issues on south fields, expanding the north field drainage system installed in 2014.  Rahn Park Scoreboard Installation / $50,000; Installation of a scoreboard and the necessary infrastructure on Rahn Park baseball field #1 and another Rahn field TBD.  Community Center Entrance Signage Upgrade / $25,000; Replace and upgrade the entrance signage at the Community Center primary entrances.  Heine Pond Park Fishing Pier Installation / $40,000; Install a floating, accessible fishing pier on Heine Pond.  Park Master Plan Update / $45,000; Analyze, update and combine the 20/20 Vision Plan and the 1994 Park Systems Plan into a singular planning document.  Playground Installation @ sites TBD / $75,000; Continuation of the ongoing program of playground replacement. Playgrounds are replaced on a rotational basis or as determined by inspections. Determinations are generally made in the spring  Small Projects @ site TBD / $35,000 ; Continuation of funding for special needs, partnerships and small unanticipated projects that become necessary during the course of the year Estimated total expenditure from Park Site Fund = $605,000 (note; pending playground reviews) ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend to the City Council approval of the 2015 CIP with the balance of 2015-2019 CIP. being considered as preliminary. 2. Recommend approval pending changes. 3. Table the issue for further discussion. Advisory Parks Commission September 15, 2014 Page 9 Eagan Parks & Recreation CIP 2015 - 2019 Location Description Estimate 2015 Moonshine Park Phase II Park Improvements 250,000 Thresher Fields Fields Drainage System Phase II 85,000 Rahn Park Scoreboard Installation-Field #1 50,000 Eagan Community Ctr.Entrance Sign Upgrade 25,000 Heine Pond Park Fishing Pier Updgrade 40,000 TBD Park Master Plan Update 45,000 TBD 2-Playgound Upgrades 75,000 TBD Small Projects 35,000 Total $605,000 2016 Civic Arena Field Turf Upgrade 100,000 Trapp Farm Park Pavilion Replacement 250,000 Various Parks 4-Sun Shelter upgrades 165,000 TBD Playground Upgrade (2)75,000 TBD Small Projects 35,000 Total $625,000 2017 Thomas Lake Park Trail Lighting Upgrade 60,000 Northview Park Tennis Court Lights 90,000 Goat Hill Park Building Renovation 150,000 Goat Hill Park Field #1 Artificial Turf Installation 100,000 TBD Playground Upgrade (2)75,000 TBD Small Projects 35,000 Total $510,000 2018 Bridle Ridge Park Building Renovation 150,000 Rahn Park Building Renovation 100,000 Thomas Lake Park Pavilion Upgrade 150,000 Goat Hill Park Field #2 Artificial Turf 80,000 TBD Playground Upgrade (2)75,000 TBD Small Projects 35,000 Total $590,000 2019 Cascade Bay Deck Upgrade 30,000 Ohmann Park Field Expansion 300,000 TBD Playground Upgrade (2)75,000 TBD Small Projects 35,000 Total $440,000 PROJECT PARKING LOT Park Development Park Improvements Festival Grounds Phase II Bur Oaks Trail Paving Rahn South Wandering Walk Trail Cedar Grove Phase II Rahn Court Construction Holz Phase III Building Upgrades Section 16 Federal Drive Pickleball Courts Ohmann Fields Civic Arena Turf Bandshell Shade Structure Athletic Lighting Artificial Field Turf Lexington Diffley Field Improvements Northview Master Plans Thresher Soccer Rahn South Ohmann Soccer Federal Drive Hockey Lighting Upgrades Ohmann Park Advisory Parks Commission September 15, 2014 Page 10 Category/Location Estimated Cost Potential Funding Park Development 1. Festival Grounds Phase II $100,000 PSF/G 2. Rahn Park South $150,000 PSF/G 3. Cedar Grove Phase II $100,000 PSF/P 4. Holz Farm Park Phase III $150,000 PSF/G 5. Section 16 Federal Drive $300,000 PSF/G 6. Ohmann Fields $300,000 PSF/P/G Subtotal $1,100,000 Park Improvements 1. Rahn Court Construction $150,000 PSF 2. Building Upgrades $450,000 PSF 3. Pickleball Courts $100,000 PSF/G 4. Wandering Walk Trail $100,000 PSF/G 5. Bur Oaks Trail Paving $100,000 PSF/G 6. Civic Arena Turf $100,000 PSF/G 7. Field Turf $200,000 PSF/P 8. Field Improvement $500,000 PSF/P Subtotal $1,700,000 Athletic Lighting 1. Lexington Diffley 1 - 6 $500,000 PSF 2. Northview 5 - 8 $250,000 PSF 3. Thresher Soccer $200,000 PSF 4. Ohmann Soccer $200,000 PSF 5. Hockey Rink Upgrades $150,000 PSF Subtotal $1,300,000 Master Plans 1. Rahn South $50,000 PSF 2. Federal Drive $50,000 PSF Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Advisory Parks Commission September 15, 2014 Page 11 3. Ohmann Fields $50,000 PSF Subtotal $150,000 PSF = Park Site Fund Total All $4,250,000 P = Potential Partnership G:/Budget/CIP 2015-2019/ P & R G = Grant Advisory Parks Commission September 15, 2014 Page 12 Year - 2015 Location Project Description Estimated Cost Funding Moonshine Park Phase II Park Improvements $250,000 PSF Thresher Fields South Field Drainage System $85,000 PSF Rahn Park Scoreboard Installation $50,000 PSF ECC Entrance Sign Upgrade $25,000 PSF Heine Pond Fishing Pier Upgrade $40,000 PSF TBD Park Master Plan Update $45,000 PSF TBD-2 Playground Upgrades $75,000 PSF (2) Sites @ $37,500 Each TBD Small Projects $35,000 PSF $605,000 2015 Beginning Balance = $1,863,000 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $2,413,000 Projects (-)$605,000 Estimated 2016 Balance $1,808,000 2014 Carry Forward 2014 Beginning Balance = $1,813,000 Estimated Revenues (+)PSF = Park Site Fund Dedication $150,000 P = Potential Partnership Levy $400,000 G = Grant Total $2,363,000 Projects (-)$500,000.00 Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2015 = $1,863,000 Subtotals Estimated 2015 Balance $1,863,000 G:/Budget/CIP 2015-2019/ P & R Advisory Parks Commission September 15, 2014 Page 13 Year - 2016 Location Project Description Estimated Cost Funding Civic Arena Field Turf Upgrade $100,000 PSF Trapp Farm Park Pavilion Replacement $250,000 PSF Various Parks Sun Shelter Upgrades $165,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $625,000 2016 Beginning Balance = $1,808,000 Estimated Revenues (+) Dedication $150,000 Levy $400,000 Total $2,358,000 Projects (-)$625,000 Estimated 2017 Balance $1,733,000 PSF = Park Site Fund P = Potential Partnership G = Grant (2) Sites @ $37,500 Each Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2016 = $1,808,000 (4) Sites @ $40,000 Each Subtotals G:/Budget/CIP 2015-2019/ P & R Advisory Parks Commission September 15, 2014 Page 14 Year - 2017 Location Project Description Estimated Cost Funding Thomas Lake Park Trail Lighting Upgrade $60,000 PSF Northview Park Tennis Lights $90,000 PSF Goat Hill Park Building Renovation $150,000 PSF Goat Hill Park Field #1 Artificial Turf $100,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $510,000 2017 Beginning Balance = $1,733,000 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $2,183,000 Projects (-)$510,000 Estimated 2018 Balance $1,673,000 PSF = Park Site Fund P = Potential Partnership G = Grant Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2017 = $1,733,000 (2) Sites @ $37,500 Each Subtotals G:/Budget/CIP 2015-2019/ P & R Infield Area Advisory Parks Commission September 15, 2014 Page 15 Year - 2018 Location Project Description Estimated Cost Funding Bridle Ridge Park Building Renovation $150,000 PSF Rahn Park Building Renovation $100,000 PSF Thomas Lake Park Pavilion Upgrade $150,000 PSF Goat Hill Park Field #2 Artificial Turf $80,000 PSF TBD Playground Upgrade (2)$75,000 PSF TBD Small Projects $35,000 PSF $590,000 2018 Beginning Balance = $1,673,000 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $2,123,000 Projects (-)$590,000 Estimated 2019 Balance $1,533,000 PSF = Park Site Fund P = Potential Partnership G = Grant (2) Sites @ $37,500 Each Subtotals G:/Budget/CIP 2015-2019/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2018 = $1,673,000 Advisory Parks Commission September 15, 2014 Page 16 Year - 2019 Location Project Description Estimated Cost Funding Cascade Bay Deck Upgrade $30,000 PSF Ohmann Park Field Expansion $300,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $440,000 2019 Beginning Balance = $1,533,000 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,983,000 Projects (-)$440,000 Estimated 2020 Balance $1,543,000 PSF = Park Site Fund P = Potential Partnership G = Grant (2) Sites @ $37,500 Each Subtotals G:/Budget/CIP 2015-2019/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2015 - 2019 Estimated Balances BALANCE - Jan 1, 2019 = $1,533,000 Advisory Parks Commission September 15, 2014 Page 17 AGENDA ITEM: IX. B – Verizon Rahn Park/Highline Lease Request TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation Paul Olson, Superintendent of Parks BACKGROUND/HISTORY: With the growth of the telecommunications industry, providers are partnering with other facility owners to develop and improve the wireless network. One of the most common requests is for the use/lease of an existing facility for antennas and transmission equipment. The most visible examples can be seen on water towers, reservoirs and power poles. Height and geographic location being the most critical factors in the determining location. The City of Eagan currently administers over 20 leases for the use of City facilities as the base for antennas and the associated equipment, most being located on water reservoirs. A number of additional leases are pending. The Utility Division of the Engineering Department has the primary responsibility for managing and administering the lease program. Each request the City receives is reviewed by a telecommunications consultant under contract to the City to determine compatibility with the system. Upon completion of the review, the terms and conditions of the leases are approved by the City Council, generally with three five year renewals up to twenty-five years. The current proposal is for the installation of antennas arrays on an existing Xcel Energy pole and the use of ground space in Rahn Park. In 2000, the APrC and Council approved a similar installation on the same tower in Rahn Park that also included the lease of ground space. That lease was subsequently discontinued at the behest of the provider and the equipment removed. There were no issues during the time it was in operation. ANALYSIS: The tower being proposed for the antenna arrays is located in the Highline Trail corridor, off of Sandstone Drive, immediately to the north of the Rahn park hockey rinks. The tower is owned by Xcel Energy. Verizon is negotiating a separate lease agreement with Xcel for use of the structure. The Verizon proposal will add several antennas arrays to the tower, similar to those used elsewhere in the City. The lowest of the new antennas would be approximately 40 to 50 feet above the ground. MEMO Date: 9-5-2014 Agenda Item: IX.B – Verizon, Lease Request Action: X Information: Attachments: X – Plan Drawings ITEM OVERVIEW: Verizon is proposing to install new cellular antennas on an existing Xcel Energy transmission tower within the Rahn Park section of the Highline Trail Corridor. Because the installation will require that Verizon lease park ground space from the City to install the require ground based equipment, the APrC is being asked for comment upon the request for use of ground space and also the facility design. Advisory Parks Commission September 15, 2014 Page 18 The request before the Commission is for the use of a ground space area approximately 20’ x 50’ in size located near the base of the tower, on its west side. Within the area, Verizon would construct a block service building to house equipment cabinets The location was identified in consultation with City staff. City building officials would ensure that the structure was consistent with applicable building codes. As with other similar locations, the building and grounds immediate to it would be maintained by the Verizon. The site is currently covered by low maintenance turf. Landscape plantings and an area of board fence are included to provide screening of the building. Verizon would be responsible for the removal of all improvements and restoration of the site at the conclusion of the lease. DISCUSSION/EVALUATION: The proposed installation at Rahn will have no impact on the active areas of the park. The most significant impact will be the visual intrusion around the existing tower though the impact will be minimized by the close proximity to the tower structure and the landscaping that will be required in the agreement. The most visible comparison to the proposal is an installation on an Xcel tower adjacent to the Highline Trail off of Johnny Cake Ridge Road. While the building is smaller than that proposed for Rahn, there have been no conflicts or concerns related to the project or its subsequent operation. There were no issues with a prior installation at the same location in Rahn Park. There currently are over 30 active telecommunications leases on City property. The current lease rate for ground space is approximately $40 per square foot/ per year. Currently the annual City wide lease revenues are in excess of $800,000. Lease revenues, as approved by the City Council, are used collectively to subsidize a number of City operations having unique community impacts and benefits including:  Eagan Community Center;  Historic Holz Farm  Utility Fund for Water and Sewer ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend continuation of the negotiations on a telecommunications lease for ground space in Rahn Park located at 4425 Sandstone Drive, and the subsequent development of ground features as depicted in the current plans, as requested by Verizon in conjunction with the installation of telecommunications antennas on Xcel pole #142. All to be consistent with the terms and conditions of the appropriate City telecommunications lease and pending review of the City Attorney, City staff and City telecommunications consultant. 2. Recommend proceeding with negotiations of the lease request, subject to alternative conditions. 3. Recommend denial of the lease request. 4. Other Advisory Parks Commission September 15, 2014 Page 19 Advisory Parks Commission Se p t e m b e r 15 , 20 1 4 Pa g e 20 Advisory Parks Commission Se p t e m b e r 15 , 20 1 4 Pa g e 21 Advisory Parks Commission Se p t e m b e r 15 , 20 1 4 Pa g e 22 Advisory Parks Commission Se p t e m b e r 15 , 20 1 4 Pa g e 23 Advisory Parks Commission Se p t e m b e r 15 , 20 1 4 Pa g e 24 Advisory Parks Commission September 15, 2014 Page 25 Advisory Parks Commission September 15, 2014 Page 26 Advisory Parks Commission September 15, 2014 Page 27 Advisory Parks Commission September 15, 2014 Page 28 Advisory Parks Commission September 15, 2014 Page 29 Advisory Parks Commission September 15, 2014 Page 30 AGENDA ITEM: IX.C - New Rental Option – Lower Level Moonshine Retreat Center TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation Amy Grannes, Administrative Supervisor BACKGROUND/HISTORY: The APrC is asked to annually review the fees charged for private use of park facilities and recreation equipment. The City Council establishes fees each year after receiving a recommendation from the APrC. We have one addition to the original approved fee schedule which is to add an option for residents to utilize the lower level of the Moonshine Retreat Center in 2 hour increments. DISCUSSION/EVALUATION: The reason for this additional option is a result of a resident who is interested in renting this lower level facility for a two hour time period. This option is already available for the Upper Level at the Moonshine Retreat Center. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend the adding this 2 hour rental option for the Moonshine Retreat Center - Lower Level to the 2014-2015 Fee Schedule. 2. Other Moonshine Park, 1317 Jurdy Road Downstairs – activity space All day rental 49$ 61$ 50$ 62$ 6 hour time slot 34$ 43$ 35$ 43$ Monday - Friday - per hour with 2 hour minimum 12$ 15$ 12$ 15$ MEMO Date: September 10, 2014 Agenda Item: IX.C – New Option Moonshine Action: X Information: Attachments: X ITEM OVERVIEW: Consideration of a new rental option for the Lower Level of the Moonshine Retreat Center to be added to the 2014-2015 Parks & Recreation Fee Schedule. Advisory Parks Commission September 15, 2014 Page 31 AGENDA ITEM: X.A. - Other Business & Reports Arts Master Plan Committee Update TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation Julie Andersen, Recreation Supervisor, Eagan Art House BACKGROUND/HISTORY: I. The above goal includes the following tasks: A. Recommend a vision statement for the integration of visual art into public spaces in order to support a community cultural identity and provide positive economic impact. B. Recommend citywide policies and guidelines for selection and integration of public art installation and inclusion of aesthetic elements into City-owned properties and facilities. C. Recommend a vision statement with regard to inclusion of visual art and aesthetic elements in private projects that include spaces for public gathering. D. Develop and present funding mechanisms for City-owned and City-developed public art installations. II. With the approval of the Arts Master Plan process by City Council, an agreement with Forecast Public Art was signed on February 20, 2014. In March, Forecast Public Art began initial research and interviews with City of Eagan staff. In April, staff led a tour with Forecast Public art consultants Jack Becker and Bob Lunning, Mayor Maguire and City Administrator Dave Osberg. The tour included an overview of city facilities, parks, arts partner locations, the outlet mall and other public gathering spaces. III. An Arts Master Plan steering committee was formed in May and is comprised of the following:  Dorothy Peterson, APrC  Dennis Thompson, APrC  Nathan Neuman, APrC  Wayne Sames, Dakota Center for the Arts (DCA) board  Richard Pletcher, DCA board  Pierre Najlis, DCA board  Wanda Borman, DCA staff  Cheryl Caponi, Caponi Art Park staff  Kay Brown, Eagan Theater Company board  Julie Andersen, City staff  Juli Johnson, City staff MEMO Date: 9-9-2014 Agenda Item: X.A – Arts Master Plan Action: Information: X Attachments: ITEM OVERVIEW: The Arts Master Plan process was approved by City Council on February 20, 2014. An agreement was approved with Forecast Public Art to develop and implement phase one of an Arts and Culture Plan for the City of Eagan. Advisory Parks Commission September 15, 2014 Page 32 The committee met twice over the summer, once in July and once in August. The first meeting focused on work to define the Eagan community in terms of shared values, geography, characteristics and challenges. The second meeting discussed goals and priorities for public art in Eagan, including policy for public and private spaces, community involvement, selection criteria and maintenance. Both meetings were very well attended and productive. NEXT STEPS: 1. Forecast Public Art is currently evaluating the information gathered from both steering committee meetings. A draft plan and policy will be presented to the committee in preparation for discussion at a mid-October committee meeting. 2. A recommendation is targeted to be presented at the November APrC meeting. Advisory Parks Commission September 15, 2014 Page 33 AGENDA ITEM: XI.A – Easter Lutheran Thank You Note TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation BACKGROUND/HISTORY: The following thank you note from Easter Lutheran Church is for informational purposes only no formal action needed. MEMO Date: September 11, 2014 Agenda Item: XI.A – Thank You Note Action: Information: X Attachments: Advisory Parks Commission September 15, 2014 Page 34