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Item IV 8-13-13 CC Packet - 2 Items Work Plan & CIPAgenda Memo August 13, 2013 City Council Workshop IV. 2013-2014 Advisory Parks and Recreation Commission (APrC) Work Plan and Goals ACTION TO BE CONSIDERED: To provide feedback and direction to the Advisory Parks and Recreation Commission regarding their 2013-2014 Work Plan and Goals. FACTS:  The Advisory Parks Commission has been working to develop a comprehensive work plan that they could focus on for the years 2013-2104.  At their July 15, 2013 workshop the APrC finalized and adopted their proposed work plan to present to the City Council for review and direction.  The Advisory Parks and Recreation Commission is proposing the following work plan and goals for 2013-14, in addition to reviewing development proposals and recommending projects for the Parks Capital Improvement Plan budget: 1. Finish construction of new park at the Nicols Ridge/Cedar Grove three-acre site area to meet the needs of the surrounding community and, in conjunction with the Eagan Historical Society, recommend a name for the park to the City Council. 2. Recommend initiatives to the City of Eagan and its constituents for an active living infrastructure. Conduct a joint meeting with the Energy and Environment Advisory Commission to discuss the following: a. Identify where the Complete Streets initiative might be implemented. b. Enhanced walking and biking routes c. Trail gaps – fill in where needed d. Safe route to school initiative e. Coordination with Dakota Trails and Greenway Development 3. Recommend initiatives to the City of Eagan and its constituents for an active living policies and programs that encourage activity following the concepts of the Healthy Eating and Active Living resolution passed by the City Council in 2012. 4. Recommend initiates to the City of Eagan and its constituents for future recreation programs and facilities to meet the following objectives: a. Meeting our projected demographics and changing resident needs b. Promotion of healthy/active living c. Partnering and coordinating with other recreation service providers to maximize service mix d. Researching interest, need and feasibility of additional facilities 5. Complete an Art Vision process that includes recommended guidelines for cultivating and installing public art in Eagan. ATTACHMENTS:  None Agenda Memo August 13, 2013 City Council IV. APPROVE the 2014 Parks and Recreation Capital Improvements Program ACTION TO BE CONSIDERED: To approve the 2014 Parks and Recreation Department CIP for park improvements. FACTS:  The Advisory Parks Commission (APrC) has prepared an updated CIP for the years 2014 – 2014. The CIP is consistent with the goals of the 20/20 Vision Plan and existing master plans.  At their meeting on July 15, 2013, the APrC took formal action to recommend specific approval of the 2014 CIP projects with years 2014 – 2017 considered as preliminary and subject to change.  Funding for the CIP has historically come from the Park Site Fund (PSF), which is primarily money collected from developments at the time of platting in lieu of land dedication. Starting with the 2012 budget the City Council designated a $400,000 annual allocation to fund what is now called the Park Systems Development and Renewal and Replacement Fund . 2014 CIP Projects: 1. Lexington-Diffley Fields, Scoreboard Improvements The site is host to large tournaments throughout the year. Est. Cost = $80,000 Replace 3 existing scoreboards and install 3 new scoreboards with boards that utilize low energy, LED wireless technology. 2. Holz Farm Phase III, Demo of Cliff Road House Demolition of the Cliff Road house and garage, and restoration Est. Cost = $40,000 to a natural condition consistent with the overall site master plan. Currently rented as a residence. 3. Moonshine Park Development Plan Development of a master plan for the recently acquired property Est. Cost=$30,000 contiguous with the existing retreat site, preparation of construction specifications as necessary. 4. Quarry Park Improvements Modifications to the park as made necessary by the extension Est. Cost=$25,000 of Quarry Road through the southern portion of the park. 5. Thresher Fields Drainage System Installation of a sub-surface drainage system to help alleviate Est. Cost=$95,000 water issues on the heavily used soccer fields. 6. Thresher Fields Parking Expansion Development of a designated parking area and access path Est. Cost=$85,000 for the OLDA, to include handicapped parking. 7. Dugout Roof Upgrades @ sites TBD Replacement of tarp style covers with metal roofs on Est. Cost=$40,000 tournament fields. 8. Playground Installation @ sites TBD Continuation of the ongoing program of playground Est. Cost=$75,000 replacement. Playgrounds are replaced on a rotational basis or as determined by inspections. Determinations are generally made in the spring. 9. Small Projects @ site TBD Continuation of funding for special needs, partnerships and Est. Cost=$30,000 small unanticipated projects that becomes necessary during the course of the year. Est. 2014 Total = $500,000 ATTACHMENTS:  2014 capital improvement projects detail on page ____.  2014-2017 capital improvement projects detail on pages ____to____. 2014 CIP Project Summary  Lexington-Diffley Fields, Scoreboard Improvements; The site is host to large tournaments throughout the year. Replace 3 existing scoreboards and install 3 new scoreboards with boards that utilize low energy, LED wireless technology.  Holz Farm Phase III, Demo of Cliff Road House; Demolition of the Cliff Road house and garage, and restoration to a natural condition consistent with the overall site master plan. Currently rented as a residence.  Moonshine Park Development Plan; Development of a master plan for the recently acquired property contiguous with the existing retreat site, preparation of construction specifications as necessary.  Quarry Park Improvements; Modifications to the park as made necessary by the extension of Quarry Road through the southern portion of the park.  Thresher Fields Drainage System; Installation of a sub-surface drainage system to help alleviate water issues on the heavily used soccer fields.  Thresher Fields Parking Expansion; Development of a designated parking area and access path for the OLDA, to include handicapped parking.  Dugout Roof Upgrades @ sites TBD; Replacement of tarp style covers with metal roofs on tournament fields.  Playground Installation @ sites TBD; Continuation of the ongoing program of playground replacement. Playgrounds are replaced on a rotational basis or as determined by inspections. Determinations are generally made in the spring.  Small Projects @ site TBD; Continuation of funding for special needs, partnerships and small unanticipated projects that becomes necessary during the course of the year. Category/Location Estimated Cost Potential Funding Park Development 1. Festival Grounds Phase II $100,000 PSF/G 2. Rahn Park South $150,000 PSF/G 3. Cedar Grove Phase II $100,000 PSF/P 4. Holz Farm Park Phase III $150,000 PSF/G 5. Section 16 Federal Drive $300,000 PSF/G Subtotal $800,000 Park Improvements 1. Rahn Court Construction $150,000 PSF 2. Building Upgrades $450,000 PSF 3. Pickleball Courts $100,000 PSF/G 4. Wandering Walk Trail $100,000 PSF/G 5. Bur Oaks Trail Paving $100,000 PSF/G 6. Civic Arena Turf $100,000 PSF/G Subtotal $1,000,000 Athletic Lighting 1. Lexington Diffley 1 - 6 $500,000 PSF 2. Northview 5 - 8 $250,000 PSF 3. Thresher Soccer $200,000 PSF 4. Ohmann Soccer $200,000 PSF 5. Hockey Rink Upgrades $150,000 PSF Subtotal $1,300,000 Master Plans 1. Rahn South $50,000 PSF 2. Federal Drive $50,000 PSF Subtotal $100,000 PSF = Park Site Fund Total All $3,200,000 P = Potential Partnership G:/Budget/CIP 2014-2018/ P & R G = Grant Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Year - 2014 Location Project Description Estimated Cost Funding Lexington Diffley Fields Scoreboard Upgrade $80,000 PSF Holz Farm Park Master Plan Phase III Cliff Rd House Demolition $40,000 PSF Moonshine Park Development Plan and Specs $30,000 PSF Quarry Park Site Improvements $25,000 PSF Thresher Fields Field Drainage System (2)$95,000 PSF Thresher Fields Parking Improvements $85,000 PSF Tournament Fields Dugout Roof Upgrades $40,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $30,000 PSF $500,000 2014 Beginning Balance = $938,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,388,700 Projects (-)$500,000.00 Estimated 2015 Balance $888,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2014 = $938,700 Year - 2015 Location Project Description Estimated Cost Funding Thresher Fields Field Drainage System (2)$80,000 PSF Northview Park Field Drainage System (2)$80,000 PSF Moonshine Park Park Development Phase II $250,000 PSF Rahn Park Scoreboard Installation $20,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $540,000 2015 Beginning Balance = $888,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,338,700 Projects (-)$540,000.00 Estimated 2016 Balance $798,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2015 = $888,700 Year - 2016 Location Project Description Estimated Cost Funding Civic Arena Field Turf Upgrade $100,000 PSF Trapp Farm Park Pavilion Replacement $250,000 PSF Northview Park Tennis Court Lights $80,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $540,000 2015 Beginning Balance = $798,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,248,700 Projects (-)$540,000.00 Estimated 2017 Balance $708,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2016 = $798,700 Year - 2017 Location Project Description Estimated Cost Funding Thomas Lake Park Trail Lighting Upgrade $70,000 PSF Bridle Ridge Park Building Renovation $150,000 PSF Goat Hill Park Building Renovation $150,000 PSF TBD Playground Upgrades (2)$75,000 PSF TBD Small Projects $35,000 PSF $480,000 2015 Beginning Balance = $708,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,158,700 Projects (-)$480,000.00 Estimated 2018 Balance $678,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2017 = $708,700 Year - 2018 Location Project Description Estimated Cost Funding Cascade Bay Deck Upgrade $30,000 PSF Rahn Park Building Renovation $150,000 PSF Thomas Lake Park Pavilion Upgrade $150,000 PSF TBD Playground Upgrade (2)$75,000 PSF TBD Small Projects $35,000 PSF $440,000 2013 Beginning Balance = $678,700 Estimated Revenues (+) Dedication $50,000 Levy $400,000 Total $1,128,700 Projects (-)$440,000.00 Estimated 2019 Balance $688,700.00 PSF = Park Site Fund P = Potential Partnership G = Grant Subtotals G:/Budget/CIP 2014-2018/ P & R Parks & Recreation Department Park Systems Development and Renewal and Replacement Fund Potential Capital Improvement Projects 2014 - 2018 Estimated Balances BALANCE - Jan 1, 2018 = $678,700