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10/07/2014 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING OCTOBER 7, 2014 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. PRESENTATION of original Oil Painting "Old Eagan Town Hall" by artist Larry Landis to the City of Eagan /Eagan Historical Society IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE Minutes B. PERSONNEL Items C. APPROVE Check Registers D. AUTHORIZE Advertisement for Request For Proposals for Eagan Community Center Banquet and Meeting Room Food and Beverage /Liquor Service E. AUTHORIZE an Amendment to the Bid Opening Date from September 25, 2014 to October 14, 2014 for the Cascade Bay Pump House Improvements F. APPROVE the 2014 -2015 Energy and Environment Advisory Commission Work Plan and Goals G. APPROVE a Resolution to Accept a Donation from Eagan Hockey Association in the Amount of $50,000 for Purchase of Scoreboards at the Eagan Civic Arena H. APPROVE a Resolution to Accept a Donation for the Eagan Art House I. APPROVE a Resolution Appointing Election Judges for the November 4, 2014 General Election J. Item removed K. APPROVE Final Payment, City Contract 13 -19, Carlson Lake Sanitary Lift Station Improvements L. APPROVE Final Payment, City Contract 14 -10, 2014 Sanitary Sewer Lining M. APPROVE Final Payment, City Contract 14 -11, Sanitary Manhole Chimney Lining N. APPROVE Final Payment, City Contract 14 -12, Inflow & Infiltration Mitigation, Part 2 0. APPROVE Final Payment, City Contract 14 -05, Cliff Road Booster Pump Improvements P. APPROVE Lease Agreement Amendment for New Cingular Wireless (Safari Reservoir) Q. APPROVE Lease Agreement Amendments for Verizon Wireless (Sperry, Safari, Deerwood, Yankee and Lexington Reservoirs) R. Item removed S. AWARD Contract for Contractual Snow & Ice Control Services T. APPROVE Final Payment, City Contract 14 -17, Traffic Signal Painting U. APPROVE Final Subdivision of Cedar Grove Parkway 4th Addition V. PUBLIC HEARINGS A. VARIANCE - 1714 Kyllo Lane /Joseph Leonard - A 2' 10" Variance to the required 30 ft. setback from a public right -of -way B. APPROVE Wellhead Protection Plan Amendment, Part 2 VI. OLD BUSINESS VII. NEW BUSINESS A. PLANNED DEVELOPMENT AMENDMENT —Spire Credit Union —A Planned Development Amendment to allow site modifications located at 1250 & 1252 Yankee Doodle Road B. PLANNED DEVELOPMENT AMENDMENT — Stonehaven Senior Living /CH Development Company LLC — A Planned Development Amendment to allow a 138 unit senior housing complex located on Outlot E, Stonehaven 4th Addition VIII. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPTAGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE Findings of Fact and Resolution to Approve the Sale of Property Located in the Cedar Grove Redevelopment District to Ryland Homes 3. APPROVE Amendment to Ramp Operating Agreement with Paragon Outlet Partners in reference to the MHC hotel site 4. APPROVE Amendment of EDA Property Covenants, Conditions and Restrictions for the Cedar Grove Parking Garage relative to the subdivision of the property for the proposed MHC Properties hotel development 5. APPROVE Declaration of Ingress and Egress Easement to Establish Joint Use for Adjacent Lots abutting Cedar Grove Parking Garage 6. APPROVE Grant of Trail Easement for MHC Properties Lot to the City D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT City of Eagan ma TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: OCTOBER 3, 2014 SUBJECT: AGENDA INFORMATION FOR OCTOBER 7, 2014 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the October 7, 2014 City Council agenda, the following items are in order for consideration. Agenda Information Memo October 7, 2104, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS A. Presentation of original Oil Painting "Old Eagan Town Hall" by artist Larry Landis to the City of Eagan /Eagan Historical Society Facts: ➢ In recognition of the Centennial of the 1914 Town Hall, local Artist Larry Landis has painted an original oil depicting Eagan's oldest remaining government building, entitled "Old Eagan Town Hall" ➢ Landis has chosen to donate the original work to the City of Eagan /Eagan Historical Society. ➢ The original painting will be hung on display to the public. ➢ Landis has also generously donated the limited rights, until December 31, 2014. to duplicate the original work with proceeds from the sales of prints to benefit the Eagan Historical Society. ➢ Formal presentation of the print will be made at this City Council meeting. ➢ Prints are available for sale to the public through the Eagan Historical Society. Attachments: (0) Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of September 9, 2014 Special City Council meeting, and September 16, 2014 regular City Council meeting as presented or modified. Attachments: (2) CA -1 September 9, 2014 Minutes CA -2 September 16, 2014 Minutes MINUTES SPECIAL CITY COUNCIL MEETING SEPTEMBER 9, 2014 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Director of Finance Pepper, Director of Parks & Recreation Johnson, Director of Public Works Matthys, Director of Community Development Hohenstein, and Superintendent of Parks Olson, ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to adopt the agenda as presented. Aye:5 Nay:0 VISITORS TO BE HEARD There were no visitors to be heard. DAKOTA ELECTRIC ECONOMIC DEVELOPMENT STRATEGIES Director of Community Development Hohenstein introduced Mark Lofthus of Dakota Electric Association who gave a presentation about its strategies and programs to encourage economic development in the communities it serves. JOINT MEETING WITH THE AIRPORT RELATIONS COMMISSION Mayor Maguire stated the presentation tonight by the FAA is intended to be an opportunity for the Council and Airport Relations Commission (ARC) to dialogue with the FAA and MAC. Residents will have an opportunity to raise questions and share aircraft noise concerns at the town hall meeting being hosted by ARC on Thursday, November 6 at 6:30 p.m. at the Eagan Community Center. Mayor Maguire welcomed members of the Airport Relations Commission (ARC). The Commissioners introduced themselves. Assistant City Administrator noted it is the City Council's practice to meet with each of their advisory commissions at least one time each year. In addition to presenting the annual ARC work plan, this year the FAA has been invited to the joint meeting to provide a presentation to the Council and ARC on how runways are selected for use at MSP Airport. Presentation by FAA "Runways 101" Assistant City Administrator Miller introduced Elaine Buckner, Manager of the Air Traffic Control Tower at MSP Airport, who gave a presentation on how runways are selected for use at MSP airport, and John Nelson, MAC Manager— Noise, Environment & Planning Department who responded to questions from the Council and Commission. The Council provided feedback that the FAA and MAC find a way to strengthen their communication with residents in November to lessen the focus on data, and instead respond more directly to the questions being asked. Special City Council Minutes September 9, 2014 Page 2 Proposed 2014 -2015 ARC Work Plan Assistant City Administrator Miller introduced the item, and noted the Airport Commission is prepared to discuss with the Council the proposed 2014 -15 ARC Work Plan. Commission Chair Thorkildson gave an overview of the proposed ARC Work Plan for 2014 -15. The City Council discussed the work plan. The Council thanked the Commission for their work and directed the 2014 -2015 Airport Relations Commission Work Plan be included on the September 16, 2014 City Council consent agenda for formal consideration. The City Council took 10 minute break. REVIEW FUTURE OLD TOWN HALL OPTIONS City Administrator Osberg introduced the item noting at the Council workshop on June 10, the Council viewed the proposed options for the potential relocation and restoration of Old Town Hall, and directed staff to work with the architectural team on the options to relocate Old Town Hall to the Municipal Center campus as a standalone building, or to renovate /restore at its current location. Mark Hansen and Stephen Oliver of Mohagen Hansen and Stewart MacDonald of MacDonald & Mack gave a presentation on the proposed next steps associated with Old Town Hall and were available for questions. The Council discussed the Old Town Hall options presented. After further discussion it was the consensus of the Council to have an Option D for side by side comparison with the other options that would include basic renovating /restoring of Old Town Hall to its previous condition with minimal enhancements and to include costs associated with moving the building to the Municipal Campus. The Council asked that the cost options for each enhancement be called out as an individual expense. The Council also noted the need to look into fundraising efforts for the additional enhancement costs of the building. The Council directed that an Option D being prepared by Mohagen Hansen be brought back to the November 12, 2014 City Council workshop. City Administrator Osberg noted that a discussion about funding options for proposed capital projects will be included on the December Council workshop agenda. CENTRAL MAINTENANCE FACILITY EVALUATION City Administrator Osberg introduced the item noting the Central Maintenance Facility and River Valley Acres were recently evaluated by an architectural team. Osberg noted the item is for informational purposes, and although no formal action is required at this time, staff is seeking feedback and direction from the Council. Special City Council Minutes September 9, 2014 Page 3 Director of Public Works Matthys introduced Jeff Oertel of Oertel Architects who gave a presentation on the existing conditions of the Central Maintenance Facility and the River Valley Acres. Mr. Oertel shared the proposed improvements of those facilities. The Council discussed the proposed maintenance upgrades. The Council directed staff to proceed with next steps of schematic designs, transition plans, and schedule options and bring back to a future City Council meeting. There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Tilley moved, Councilmember Fields seconded a motion to adjourn at 9:30 p.m. Aye:S Nay:O Date Mayor City Clerk MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota SEPTEMBER 16, 2014 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. A regular meeting of the Eagan City Council was held on Tuesday, September 16, 2014 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Director of Parks & Recreation Johnson, Police Chief McDonald, and Fire Chief Scott. AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION Police Chief McDonald introduced new Police Officers Jacob Coulson and Logan Anderson and administered the Oath of Office. Police Chief McDonald recognized the retirement of Joanna O'Keefe Police Receptionist, and presented a plaque in appreciation of her eighteen and one half years of service to the citizens of Eagan. Ms. O'Keefe thanked the City for the opportunity to serve. The City Council thanked Ms. O'Keefe for her service to the City. Director of Parks and Recreation Johnson recognized the retirement of Steve Hadden Parks Maintenance Worker, and presented a plaque in appreciation of his twenty eight years working for the City of Eagan. Mr. Hadden thanked the City for the opportunity to serve. The City Council thanked Mr. Hadden for his service to the City. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent Agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of September 2, 2014 regular City Council meeting. B. Personnel Items 1. It was recommended to approve the hiring of Michael Bucholz and Gregory Tracy, Utility Maintenance Worker — Field Operations. 2. It was recommended to approve the hiring of Hani Hanna, Temporary FT Utility Maintenance Worker — Field Operations. City Council Meeting Minutes September 16, 2014 2 page 3. It was recommended to approve the recruitment and hiring of a non - benefit eligible, part time Accounting Intern to work an average of 10 hours per week throughout the schoolyear. 4. It was recommended to approve the recruitment and hiring of a seasonal, temporary FT Streets Maintenance Worker. 5. It was recommended to approve the following revision to Article 13 —VACATIONS, of the City of Eagan Employee Handbook. C. It was recommended to approve the check registers dated August 295 and September 5, 2014. D. It was recommended to approve the transfer of $1,000,000 from retained antenna lease revenues in the Public Utilities Fund to the Fiber Infrastructure Fund (AccessEagan), and the annual antenna lease transfers as necessary through 2019 up to an additional cumulative amount of $600,000 to cover additional investment in the systems and operation of AccessEagan. E. It was recommended to approve the contract to perform financial management services for the Dakota County Drug Task Force. F. It was recommended to approve the Police Liaison Services Agreement between the City of Eagan and Independent School District (ISD) 191. G. It was recommended to approve a change in the management of the On -Sale Liquor License issued to Apple Minnesota LLC dba Applebee's Neighborhood Grill & Bar. H. It was recommended to declare bicycles, unclaimed property and miscellaneous City property to be surplus. I. It was recommended to adopt a resolution approving an Exempt Permit for The Open Door to conduct a raffle on October 5, 2014 at Lost Spur Golf and Event Center, 2750 Sibley Memorial Highway. J. It was recommended to approve a resolution appointing absentee ballot board judges and designating them as deputy city clerks for the purpose of administering elections. K. It was recommended to approve a one -year extension of the Conditional Use Permit and Variance approvals for property located at 1380 Duckwood Drive. L. It was recommended to approve a 60 -day extension of time to record the final plat for Dakota Path 3rd Addition. M. It was recommended to authorize the submittal of comments to the Metropolitan Council regarding its Housing Policy Plan and Transportation Policy Plan. N. It was recommended to receive the draft Wellhead Protection Plan Amendment, Part 2, prepared by Barr Engineering, Inc., and schedule a public hearing to be held on October 7, 2014. 0. It was recommended to approve Change Order No. 8 to Contract No. 13 -05 (Cedar Grove Parking Garage) and authorize the Mayor and City Clerk to execute all related documents. P. It was recommended to authorize the preparation of a Feasibility Report by the City Engineer, or his designee, for Project 1174 (Yankee Doodle Road /Promenade Avenue and Yankee Doodle Road /O'Leary Lane — Intersection Improvements). Q. It was recommended to authorize the preparation of a Feasibility Report by the City Engineer for Project 1175 (Northwood Parkway /Promenade Avenue — Street & Utility Improvements). City Council Meeting Minutes September 16, 2014 3 page R. It was recommended to approve Change Order No. 2 to Contract 14 -04 (TH 55/149 Safety and Capacity Improvements) and authorize the Mayor and City Clerk to execute all related documents. S. It was recommended to authorize a variance to the Construction Activity Noise Regulations to extend construction activity between 10:00 p.m. and 7:00 a.m. from September 22 through October 10, 2014, for the Metropolitan Council Environmental Services Sanitary Sewer Lining Project (Hwy 13 —Alexander Road to 1 -494). T. Item was removed. U. It was recommended to approve the recommendations of the Public Works Committee regarding appeal to water meter program surcharges. V. It was recommended to receive the Final Assessment Roll for Project 1140 (Stonebridge Ponds — Street Improvements) and schedule a public hearing to be held on October 21, 2014. W. It was recommended to receive Project 1139 (Oakwood Heights 2nd Addition — Street Improvements) and schedule a public hearing to be held on October 21, 2014. X. It was recommended to receive the Final Assessment Roll for Project 1138 (Cedar Industrial Park — Street Improvements) and schedule a public hearing to be held on October 21, 2014. Y. It was recommended to receive the Final Assessment Roll for Project 1137 (Alden Pond — Street Improvements) and schedule a public hearing to be held on October 21, 2014. Z. It was recommended to receive the Final Assessment Roll for Project 1114 (Cedar Grove Additions — Street Improvements) and schedule a public hearing to be held on October 21, 2014. AA. It was recommended to receive the Draft Feasibility Report for Sperry Tower Reservoir (City Project 1154) and schedule a public hearing to be held October 21, 2014. BB. It was recommended to approve a Time Performance Amendment to the current Municipal Sub - recipient Agreement with the Dakota County CDA, extending the current agreement through Program Year 2014. CC. It was recommended to approve the 2014 -2015 Airport Relations Commission Work Plan. PUBLIC HEARINGS There were no public hearings to be heard. OLD BUSINESS There were no old business items to be heard. NEW BUSINESS There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. City Council Meeting Minutes September 16, 2014 4 page ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire noted it was nice to see City staff from all departments at the Employee Recognition Luncheon that was held last Thursday, September 11th. He thanked staff for doing a great job for the City of Eagan. Councilmember Hansen also thanked the employees that were recognized at the luncheon for their many years of service. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:01 p.m. Aye: 4 Nay: 0 Date Mayor City Clerk Agenda Information Memo October 7, 2014 Eagan City Council Meeting C -C0114i:laffe «►I7_1 B. Personnel Items Item 1 Action to be Considered: Approve the hiring of the Parks Maintenance Worker- Forestry Division "to be named" Facts: ➢ City Council approved hiring for this position on September 2, 2014. Attachments: (0) Item 2 Action to be Considered: Approve the hiring of Kasha Lundell, Accounting Intern in the Finance Department Facts: City Council approved the hiring for this position on September 16, 2014. Attachments: (0) Item 3 Action to be Considered: Approve the hiring of Angela Backer - Hines, Crime Analyst/ Computer Forensic Examiner in the Police Department Facts: ➢ Hiring for this new FT position was approved during the 2014 budget process. Attachments: (0) Item 4 Action to be Considered: Approve the hiring of Scott Jorgenson, Patrol Officer in the Police Department Facts: ➢ City Council approved the hiring for this position on May 20, 2014. Attachments: (0) Item 5 Action to be Considered: Accept the resignation of Scott Eppen, Parks Maintenance Worker, and authorize hiring his replacement. Facts: Mr. Eppen submitted his resignation effective November 14, 2014. ➢ He is retiring after 34 years of service. Attachments: (0) Item 6 Action to be Considered: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division Job Title Griggs, Elena Art House Art House Instructor II & III Walker, Galen Civic Arena Building Attendant III Community Blaine, Ashley Center Guest Services Representative Community Kromschroeder, John Center PT Overnight Custodian Barry, Bruce Parks & Rec Basketball Scorekeeper Gramling, Richard Parks & Rec Basketball Scorekeeper Peterson, Richard Parks & Rec Basketball Scorekeeper Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated September 12, 19, and 26, 2014 as presented. Attachments: (3) CC -1 Check register dated September 12, 2014 CC -2 Check register dated September 19, 2014 CC -3 Check register dated September 26, 2014 Agenda Information Memo October 7, 2014, Eagan City Council Meeting CONSENT AGENDA D. Authorize Advertisement For Request For Proposals for Eagan Community Center Banquet And Meeting Room Food And Beverage /Liquor Service Action To Be Considered: To authorize staff to advertise for request for proposals for the exclusive food /beverage /liquor catering service within the Eagan Community Center and other defined city facilities to accommodate meetings and events. Facts: ➢ In 2002 the City Council authorized the solicitation of no more than three exclusive food service vendors and one liquor vendor to service all events held within the Eagan Community Center. ➢ In early 2009 the city entered into agreements with Classic Catering, Minntahoe and Kowalski's to provide exclusive food service and with Holiday Inn Burnsville to provide exclusive beverage /liquor service through March 2012. ➢ In early 2012 the city entered into agreements with Classic Catering, Green Mill Catering and Lancer Catering to provide exclusive food service and with Roasted Pear to provide exclusive beverage /liquor service through March 2015. ➢ Staff receives multiple inquiries each week from interested vendors anxious to vie for the exclusive vendor status at Eagan's community center. The growing popularity of this site for weddings, meetings and conferences has caught the attention of the metro area and we expect to see a very large response to the proposals. ➢ Response deadline for the RFPs is expected to be November 5. When the responses have been received and reviewed, the City Council will be provided with a detailed overview of services offered by the respondents. ➢ With successful responses to the RFPs, the Council will be asked to make a recommendation in mid - December so that contracts can be completed, signed and activated effective March 1, 2015. ➢ The tentative schedule proposed for this process is: • Advertise RFPs: October 10 -23 • Pre - proposal meeting: 3 -4 pm October 23 • Proposals due: November 5 • Narrow pool, of respondents: November 10 -14 • Site visits of selected respondents: Nov. 17 — Dec. 5 • Compile data for Council Review: Week of December 8 • Council recommendation: December 16 Attachments: (0) Agenda Information Memo October 7, 2014, Eagan City Council Meeting CONSENT AGENDA E. Authorize An Amendment To The Bid Opening Date from September 25, 2014 to October 14, 2014 For The Cascade Bay Pump House Improvements Action to Be Considered: Authorize an amendment to the bid opening date from Thursday September 25, 2014 for Contract 14 -0806 for the Cascade Bay pump house improvements. Facts: ➢ Council approved the proposal, plans and specifications for Contract 14 -0806 at the August 19, 2014 meeting. ➢ Amendment to the bid opening date from Thursday August 28, 2014 to September 25, 2014 was approved by council on consent agenda on September 2, 2014. ➢ Design Consultant USAquatics - has requested for new date of October 14, 2014 at 1:00 p.m. to allow for additional preparation of bid documents. Bid documents were not previously released or advertised. Attachments: (1) CE -1 Updated Schedule from USAquatics Site Assessment Completed Coordination meeting with Stakeholders Completed Approval to proceed with Construction Documents September 2, 2014 00 • B• ®e Being preparation of bidding documents September 2, 2014 Review 90% bidding documents with City September 22, 2014 t!� Advertisement for Bids to Newspapers Septemebr 26, 2014 X0 100% complete bidding documents September 29, 2014 ®. OABid Documents Available September 29, 2014 Ln Pre -bid meeting October 7, 2014 Release of final addendum October 9, 2014 Q Bid Date October 14, 2014 t!!- Staff & Consultant Review of Bids October 15 -16, 2014 co Approval of bid acceptance & recommendation into City Council packets October 30, 2014 C4 � ®> " Award contract at City Council meeting November 5, 2014 Execute of Construction Contracts and Bonds November 6 -9, 2014 Pre - construction meeting November 10, 2014 a) Construction Start November 10, 2014 Substantial Completion April 16, 2015 00 State Inspection May 8, 2015 W Final Completion May 12, 2015 ® Pool Opening May 22, 2015 e� Agenda Information Memo October 7, 2014, Eagan City Council Meeting CONSENTAGENDA F. Approve The 2014 -2015 Energy And Environment Advisory Commission Work Plan And Goals Action To Be Considered: To approve the 2014 -2015 Energy and Environment Advisory Commission work plan and goals. Facts: ➢ At The Energy and Environment Advisory Commission has been working to develop a comprehensive work plan that they could focus on for the years 2014- 2015. ➢ At their June 10, 2014 workshop the EEAC finalized their proposed work plan to present to the City Council for review and direction. ➢ At the August 11, 2014 City Council workshop the Energy and Environment Advisory Commission presented the following 2014 -2015 Goals and Work Plan: GOAL 1 Continue to investigate ways in which the GreenSteps Cities program can be enhanced and expanded through policy exploration and use GreenSteps methodology to create and communicate outreach and educational opportunities for the community. • Update and publish the GreenSteps Cities report with current practices. Coordinate speakers from GreenSteps Cities to provide information on the new Step 4 that will be added in 2015. • Explore policies and initiatives to promote energy efficiencies for existing and newly constructed /remodeled City Buildings, including exploring biodiesel opportunities for boilers in City buildings. • Study and recommend actions for additional water conservation measures and recommendations. Review public works water utility investments and water conservation ordinances and recommend changes or initiatives to the City of Eagan and its constituents to support GreenSteps best practices. o Study and recommend actions exploring the availability of using biodiesel and adding electric vehicles to the City fleet. Research options for the installation of charging stations where applicable for City vehicles and as an option for private residents. Coordinate speakers by City Staff to discuss current practices and discuss opportunities for future efficiencies. o Study and recommend actions for additional opportunities to provide more efficient traffic flows by adding additional round - abouts, flashing yellow arrow lights, and providing public education. Coordinate speakers by City Staff to review current practices and discuss opportunities for future efficiencies. o Explore waste management practices of other Cities and present a white paper. GOAL 2 Increase public awareness of the GreensSteps Cities efforts and programs through the use of City publications, City website, social media, City events such as Showcase Eagan and the Home & Leisure show, and other communication opportunities that would be available and approved by the City of Eagan. Attachments: (0) Agenda Information Memo October 7, 2014, Eagan City Council Meeting �� P l `�X ►� r_ C � L� I � U�1 G. Approve A Resolution To Accept A Donation From Eagan Hockey Association (EHA) In The Amount Of $50,000 For Purchase Of Scoreboards At The Eagan Civic Arena. Action To Be Considered: To approve a Resolution to accept a Donation from Eagan Hockey Association in the amount of $50,000 to be used for purchase of four (4) new scoreboards at the Eagan Civic Arena. Facts: ➢ Eagan Civic Arena currently has two (2) scoreboards per West and East arena. The City of Eagan has replacement plans for both scoreboards, based on 20 year life cycles. o West scoreboards were purchased in 1995 (due for replacement in 2015). o East scoreboards were purchased in 1998 (due for replacement in 2018). ➢ Both scoreboards are now having mechanical issues, and replacement parts are no longer available. ➢ The City of Eagan was approached by the Eagan Hockey Association, who expressed interest in partnering with the replacement of the current scoreboards and plan for the eventual enhancement of the newly purchased scoreboards. Future enhancements include a video screen and potential advertising spaces. • Eagan Hockey Association would donate $50,000 in order to purchase new scoreboards and ensure working scoreboards for upcoming season. • The City of Eagan previously allocated $15,000 in 2015 and $23,000 in 2018 for replacements of the scoreboards. These amounts will be used towards these enhancements. • Eagan Hockey Association would continue fundraising efforts and sell advertising spaces on the enhanced scoreboard. Attachments: (4) CG -1 Resolution CG -2 Scoreboard Letter from EHA CG -3 City of Eagan Hockey Conceptuals CG -4 Scoreboard Advertising CITY OF EAGAN RESOLUTION TO APPROVE A RESOLUTION TO ACCEPT A DONATION FROM THE EAGAN HOCKEY ASSOCIATION (EHA) IN THE AMOUNT OF $50,000 FOR THE PURCHASE OF NEW SCOREBOARDS AT THE EAGAN CIVIC ARENA. WHEREAS, the City of Eagan and Eagan Hockey Association (EHA) have a history of working cooperatively to provide hockey programs and quality facilities for Eagan's youth; and WHEREAS, EHA has partnered with the City of Eagan on several projects at the Civic Arena including building of the east arena, dry land training space and weight room, and WHEREAS, EHA has offered to donate $50,000 for the replacement of two (2) scoreboards in the West and East arenas, and WHEREAS, The Civic Arena will use future budgeted dollars to enhance the new scoreboards with video screens and advertising spaces and EHA will continue fundraising efforts and assist with selling advertising spaces, and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the donation of $50,000 from Eagan Hockey Association for purchase of new scoreboards at the Eagan Civic Arena. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: Deputy City Clerk CERTIFICATION I, Cheryl Stevenson, Deputy City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 7 t day of October, 2014. Deputy City Clerk October 2, 2014 city of tagan Attention: Mark W. Vaughan Campus Facilities Manager /City of Eagan Eagan Civic Arena 3830 Pilot Knob Road Eagan, MN 55122 Dear Mark, On behalf of the Eagan Hockey Association, I want to thank you for spending the time and effort to discuss the need for new scoreboards with EHA. It is great to have a partner that wants and will take into consideration the input of our association in making this large capital improvement decision. believe that through research and discussion we have come up with the best and most prudent plan to replace all of the (4) scoreboards in the Civic Arena (2 in the East and 2 in the West rinks) at one time with the option to enhance the primary scoreboard in the West rink in the future. EHA will work with the city to create a plan and committee to help raise additional dollars through sponsors and donors to enhance the primary scoreboard in the West rink. Eagan Hockey's Board of Directors has approved a $50,000 donation to the city for the purpose of ordering / purchasing the 4 scoreboards per our discussions. Thank you again for your partnership with the Eagan Hockey Association. ohn Ferlit President Eagan Hockey Association ESUND Nuchay A$ QVIONUR F9 RA.931 21214 0 En, Un, MN 44121 -1N1 . f D °i �1 i r I low W N c W r i X � t ^ ro N 0z P1i G_ O O Z N o � rT, con D D Z �® N f • a .. .: � , ,�. f; S � v _ . �� k f D I e® -It I O W co CO Ci y BMW O O � w � r .r Z Z a a z 0 t z x W- t td'i'Lor t, -0- 0 --:E 3: --1 M z C) v�l -n C) > o % % T- T T- 1\3 IQ N.) —o 0 0 - to m n 0 ;10 9 »2> z Z C6 M r— U) Sr q t tG 9 t col\j co 0, % /O< «&$0 M x(_ 03 0 Z r z < > 0 (D 0 0 / (/) 0 0 C) C) �Ll -3 ca �� '`- 1 th ; i.i ; !� ., F: _.. £, I tt 0 _ —.. _ � I i F� �Y t 7 � s' ;; }A. .� 8 e_. �._.._�3 �. O M z n -Ti C: n > T- 4- T M P, 2:� n m n 0 111 O > m > 0- co 00 > U, zz C6 0 M V) C) Sr O Ui �1 (D � 00 00 0- < I'D 5 M 0 CD O CJ :>< C� 51, > 0 C/) CT aA es oil- 3:0 z91 41 Jd r.-I -0 ru u -0 ru CD ui --c co ca rxi co .j CD E5 Lv� 1111 aA ZI 30 21 MR aA a z 30 z ■n a �� k mn Z 30 z91 a 0 a z F V PepsiS � (1) 0 Pepsi Agenda Information Memo October 7, 2014, Eagan City Council Meeting CONSENT AGENDA H. Approve A Resolution To Accept A Donation For The Eagan Art House Action To Be Considered: To approve a Resolution to accept a Donation of three shelving units of unknown value from Easter Preschool for the general studio at the Eagan Art House. Facts: ➢ Easter Preschool recently underwent a remodel. ➢ Shelving units from the previous facility were offered to the Eagan Art House. ➢ The Eagan Art House and Easter Preschool have a long history of working together on preschool program outreach. Attachments: (1) CH -1 Resolution CITY OF EAGAN RESOLUTION TO APPROVE A RESOLUTION TO ACCEPT A DONATION FROM EASTER PRESCHOOL WHEREAS, Eagan Art House and Easter preschool have had a long history of partnership with preschool art programming; and WHEREAS, Easter Preschool recently remodeled their classroom space, and has three shelving units from their old space; and WHEREAS, Easter Preschool would like to donate the shelving to the Eagan Art House; and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the donation from Easter Preschool to support Eagan Parks & Recreation. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this7th day of October, 2014. City Clerk Agenda Information Memo October 7, 2014, Eagan City Council Meeting CONSENT AGENDA I. Approve a Resolution appointing election judges for the November 4, 2014 General Election. Action To Be Considered: To approve a resolution appointing election judges for the November 4, 2014 General Election. Facts: ➢ State Statute requires the City Clerk to recommend and the City Council to appoint election judges. In addition to the judge lists submitted by the major political parties, election judges were recruited through the City website and newsletter. ➢ A list of proposed election judges with party affiliation was included in the Additional Information packet distributed to Council on September 26, 2014. Election judges' political affiliations are not public information. ➢ The judges listed in the attached resolution have met the minimum qualifications set forth in State Statute. Some were trained before the Primary Election. The remainder will be trained in October. Attachments: (1) CI -1 Resolution RESOLUTION NO. _ CITY OF EAGAN APPOINTING ELECTION JUDGES TO SERVE IN THE NOVEMBER 4, 2014 GENERAL ELECTION WHERAS, Minn. Stat. 20413.21 requires the governing body of a municipality to appoint election judges to serve in its precincts; and WHEREAS, the City of Eagan has exhausted the judge lists as specified in Minn. Stat. 20413.21 and has recruited other eligible election judges. NOW, THEREFORE, BE IT RESOLVED, pursuant to the requirements in Minn. Stat. 20413.2 1, the following people are appointed to serve as election judges in the City of Eagan for the November 4, 2014 General Election: MARIANNE ADELMANN DIANNE BERTHE LINDA ADERHOLD CAROLYN BESEKE LOIS AGRIMSON CHERYL BIEGLER NGOZICHIKWU AKUBUIKE JAMES BLAIR SHIRLEY ALOJADO LOREEN BLOOD ELIZABETH AMIC KRISTEN BOEKE TRACY ANDERSON GEORGE BOHLIG ERIC ANDERSON SHARON BOONE DAWN ANDERSON ARNOLD BOUSLEY MARY LOU ANDERSON SUSAN BRADLEY DON ANDERSON CLAUDIA BREDEMUS RON ANDERSON KENT BROST JANET ANDERSON GWENDOLYN BROWN DENISE ARAMBADJIS REBECCA BROWN NANCY ARATA SHERYL BURKHARDT GARY ASH KATHY BURTON JUDY BAROTT LATRICE BYBOTH VIRGINIA BATTIS RUTH CARLSON DEBORA BECK DIANE CARROLL JANET BEECHER ROBERT CASON GEORGE BEHNKE HERB CHAMBERS JUDY BEHRENDS LINDA CHAMBERS TERI BELL LOUIS CHARLEEN GROVER BELLILE RANDALL CIRKSENA DIANNE BELSKI GEORGIA CIRKSENA DIANE BERG KRISTINA CLARK KAREN BERHOW KAREN COHOES LARRY BERHOW TONY COLEMAN JINNY BERKOPEC DIANE COLONGA BRUCE BERTHE MIKE COOK 1 of 6 PATRICIA COOK THERESA GAYLORD GAIL COOK PAT GEAGAN KATHLEEN COUCH SUZANNE GEAGAN WENDI CRANE MILLIE GIGNAC KAREN DARE HUGH GITLIN MARA DAVENPORT ROXIE GITTINGS JOANIE DAVIS KELLY GLOVER MELISSA DEAN PAMELA GONNELLA DOUGLAS DEGROTE EILEEN GONYEAU JOHN DEMKO CHRISTINE GOODRICH JOHN DEMMA KARI GOODSON JUDY DENARDO SHERYL GRAHAM BOB DeNARDO RICHARD GRAMLING BARBARA DEVEREAUX REBEKAH GRAN MARILYN DEVILEY DARELL GRASS JOSEPH DIERKES HELEN GRASS SHERRY DILLEY ROSE GRENGS BARBARA DINGMAN DOUGLAS GROETTUM GERIANNE DODGE JULIE GROETTUM PEGGY DOLPHAY LARRY GRUENBERG BRIAN DUFFY JULIE ANN GRZEHIEN MARY ELBERT ANNE GUELCHER STEPHEN ENDRIZZI JOHN GUSTIN JESSE ESTUM STEVE HADRITS THOMAS EYKYN MARY HAGBERG MARILYN EYKYN PATRICIA HAMLING CARALYNE FAIRCHILD PAUL HAMLING MELANIE FALK LAURA HANDLER BETTY FEDDE KRISTIN HANSON EMILIO FEDELI NANCY HANSON KATHLEEN FINIGAN ANDREA HARLIN DALE FIRL ARLEN HARMONING DENNIS FLANAGAN RAYMOND HARRIS SHIRLEY FLANAGAN MILDRED HARTLEBEN ROXANNE FLETT HERDIS HASH GARY FLODIN ORLANDO HASH AMANDA FOGG NANCY HAUSLADEN SONI FORSMAN KIM HAZEL LINDA FOSTER CAROLE HEFFERNAN BARBARA FOX RICHARD HEGGEMEYER ROGER FREDLUND ARTHUR HENDDRICKS JULIA FRIESEN GERI HETTERICK MILLER FRIESEN ROBERT HOAGLUND TATIANA FROLOFF DIANNE HOBOT STACEY FULLER YVONNE HOLCOMB CHARLES GARBER GLEN HOLLAND 2 of 6 CHARLES HOLMAN RAYMOND LARSON JANET HOLMQUIST JOHN LECLAIRE MARION HOLZEMER SANDRALEE CAROL HORNUNG RUBY LEE BILL HUDSON DAISY LEE JANINE HUDSON DONNA LIBERTY MARLENE HYLBAK JUDY LIENAU ROXANNE IANOVICH SARAH LINDQUIST RICHARD IFFERT ARTHUR LINK SUSAN IVERSON JANET LINKERT HENRY JANDEWERTH ROBERT LOEWENSTEIN CHRISTOPHER JENNINGS MALCOLM LONG PENELOPE JOHNSON CHARLEEN LOUIS LUCIA JOHNSON ZENAIDA LUCIANO GERALD JOHNSON CHANNING LUDEN BETH JOHNSON WILLIAM MADDEN ROBIN JONES MARY MAKEEFF DARLETTE JORGENSON JULI ANN MALONEY JOHN JUREWICZ BARBARA ANN MARCH PATRICIA KAEDER SUSAN MARSHALL JOSEPH KAHN DEAN MARSHALL BERNETTA KAMBEITZ SHANNON MARTIN JEFF KAMM BARBARA MATHIEU CAROL KEARNS MICHAEL MATHIEU JOAN KENNEDY AL MAYERS THOMAS KENYON ROSE ANN MAZIERSKI MELINDA KIEMELE THERESA MCCLENTY CONSTANCE KING LAURIE MCCULLUM KATHLEEN KINNEY Debra McDonald JENNIFER KIRK DENNIS MCDONALD BARRY KISSELL PAT JAMES MCGRAW SHIRLEE KLANG MARY MCGUIRE CAROLE KLECKER NANCY MCINTIRE STEVEN KLONER WILLIAM MCKEOWN DOUGLAS KNIECH STEVEN MCKINLEY BARBARA KOESTER LINH MCKINLEY MARY JO KOPLOS ELIZABETH MCLANE PAM KRUEGER JONI MCLEAN CINDY KRUEGER REGINA MCNEARNEY DEREK KUKURA BETTY MCNEILL ELIZABETH KUNJUMMEN DEBRA MEINDERS JEAN LACHMAN RITA MERTES MARIE LANE CHERRYL MESKO SHEILA LANGE CAROLYN MESTNIK MARY LANNERS GARY MEYER JOHN LARKIN SANDRA MEYER 3 of 6 SHARON MILLER EVELYN ROLLA IDONNA MILLER RUTH ROSE JUDY MILLER BETTY ROSS MARCIA MILLER JENNIFER RUSERT KATHLEEN MISCHNICK MARTIE RUZICKA NAOMI MOHR JONATHON SABEL TOM MOREAU DENNIS SABEL JEAN MUETING KATHRYN SABEL GARY MUILENBERG JOSEPH SAFRANIEC MARY MUNSTERMAN KAREN SAMES DALE NATHAN ANNETTE SAMSON JAMES NEAGBOUR ALAINA SATHER KRISTA NELSON CATHERINE SCHALLENBERG KYLA NELSON WILLARD SCHINDELDECKER ROBERT NEWMAN PAMELA SCHMITZ RICHARD NICOLAY STEVE SCHOLL MARGARET NOLAN JEFFREY SCHUETTE BONNIE NUNES CONNOR SCHULTE PATRICK NUTTER PEGGY SCHULZ WENDE O'BRIEN SHIRLEY SCHWANZ CAROL O'CONNOR KATHRYN SCHWAPPACH MAUREEN O'CONNOR DONALD SCHWAPPACH LYNN O'GORMAN MELISSA SCHWARTZ MARK O'GORMAN JULIANN SCHWARTZ ANNMARIE ONEILL BEVERLY SCHWARTZ KATHERINE OSTHUS TERESA SCHWARTZ RONALD PANKONIN NOBLE SCROGGINS CAROL PARENT SHIRLEY SCROGGINS JIM PASKETT ANN SELVA DIANE PASSANTE STEVEN SERBER JIM PATNODE JODY SEVERSON CATHERINE PATTERSON MICHAEL SEXTON TERESA PEGELOW MARY ANN SEXTON REBECCA PETERSON ARLENE SHELDON GRACE PETRI EMERY SHER CARLA PFEIFER MARY SHOVEIN THOMAS PILON ROB SHUMER OLIVER PITTENGER SUSAN SHUMER JERRY POTTORFF ROXANNE SIKKILA STEPHANIE PROPSON CARLA SIMONSON SALLY RENISH DEEAnn SIMSER PETER RENNEBERG CARL SISK ARLEN RESTAD SUE SISK JERRY RICHARDSON TED SKLUZACEK KAREN RICHARDSON NANCY SMITH SUE RIESGRAF LARRY SPICER 4 of 6 MARY ST. MARY JANET STEVENS DONALD STEVENS RACHELSUTTON ROSE SVOBODA JERRY SWANSON DICK S WEDEAN JOYCE SWEDEAN JANE TEICH KRISTI TESSMER DARLA THALDORF ARDIS THORSTENSON DALE TRAUTMAN NANCY TRAUTMAN LORI TRIPP ROYCE TYRE SARA UPHOFF LOIS VAN DYCK GENE VAN OVERBEKE JOANN VAN OVERBEKE SHAJI VARAHSSE JUDY VELO BILL VENTURA CHEMIERE VERHEY FRED VIHOVDE CAROL VIHOVDE DALE VOGT ARDITH VOLK SHERIE WALLACE MARY WALTER BONNIE WALTER JULIE WAND KAY WANDERSEE JERRY WARD MARY WASHINGTON LINDA WATTS HUNTER WAY DAWN WEINHAUS KATHI WEINZETL SHARON WEISE JOHN WELLS TOM WESSEL JOAN WETTERLING BILL WHITE EILEEN WILLIAMS DIANE WITZEL NANCY WOOLWORTH LYNN YAMANAKA RAYMOND YARWOOD ROSEMARY YOUNG FANG CHI YU DAVID ZIMMERMAN ROBIN ZIMMERMAN NOW THEREFORE BE IT FURTHER RESOLVED that pursuant to Minn. Stat. 20313.2 1, additional judges may be appointed within 25 days of the election if it is determined additional election judges will be required. CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Cleric Motion by: Seconded by: Those in favor: Those against: Date: October 7, 2014 5 of 6 CERTIFICATION I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 7 I day of October, 2014. City Cleric 6 of 6 Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA K. Contract 13 -19, Carlson Lake Sanitary Lift Station Improvements Action To Be Considered: Approve the final payment for Contract 13 -19 (Carlson Lake - Sanitary Sewer Lift Station Improvements) in the amount of $21,169.75 to Minger Construction Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 13 -19 provided the rehabilitation of the existing sanitary sewer lift station, located at 1302 Balsam Trail East, near Carlson Lake. The original contract price was $240,000 and the final construction cost was $235,390. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo October 7, 2014 City Council Meeting CONSENT AGENDA L. Contract 14 -10, 2014 City -Wide Sanitary Sewer Lining Action To Be Considered: Approve the final payment for Contract 14 -10 (2014 City -wide Sewer Lining - Sanitary Sewer Improvements) in the amount of $159,344.40 to Insituform Technologies USA, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 14 -10 provided the rehabilitation of public sanitary sewer through lining improvements of about 7,269 linear feet of existing pipe in various areas within the City as is typically completed on an annual basis. The original contract award was $159,191.10. The final contract cost was $159,344.40. These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA M. Contract No. 14 -11, Sanitary Sewer Improvements Inflow & Infiltration Mitigation, Part 1 Action To Be Considered: Approve final payment for Contract 14 -11 (City -Wide Inflow & Infiltration Mitigation, Part 1 - Sanitary Sewer Improvements) in the amount of $10,921.56 to Ess Brothers and Sons, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: Contract 14 -11 provided the installation of internal manhole seals to eliminate the inflow of run off from roadways and right of ways (36 total seals) into the sanitary sewer system. ➢ The total contract cost for the inflow and infiltration mitigation improvements was $16,935. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA N. Contract No. 14 -12, Sanitary Sewer Improvements Inflow & Infiltration Mitigation, Part 2 Action To Be Considered: Approve the final payment for Contract 14 -12 (City -Wide Inflow & Infiltration Mitigation, Part 2 - Sanitary Sewer Improvements) in the amount of $4,832.00 to Infratech (Infrastructure Technologies) and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 14 -12 provided for the raising and repair of two (2) manholes to eliminate run off and submerging, removal of all root penetration, and rebuilding critical elements of the structures. ➢ The inflow and infiltration mitigation improvements were completed at the total contract cost of $10,988. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA O. Contract 14 -05, Cliff Road Booster Station Pump Addition Action To Be Considered: Approve the final payment for Contract 14 -05 (Cliff Road Booster Station - Pump Addition) in the amount of $2,262.50 to Minger Construction, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ In 2012, a booster station (Cliff Road Booster Station) and a pressure sustaining station, with related system piping and controls, were installed creating a fifth pressure zone (Ultra -High Pressure Zone), located primarily east of Pilot Knob Road and south of Cliff Road, for the City's water distribution system. The current contract installed a final planned pump expansion to assure the pressure zone water demand and operating pressures are met for the entire zone area (Fairway Hills, Dakota Path, and Park Cliff) with the development of the Dakota Path neighborhood (former Parkview Golf Course). ➢ On January 21, 2014, the City Council awarded the bid for Contract 14 -05 in the amount of $45,250. The final cost of the improvements was $45,250.00. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA P. Approve Telecommunications Lease Amendment Action To Be Considered: Approve Amendments to existing telecommunication lease agreements with New Cingular Wireless PCS, LLC, for antenna upgrade installations on designated water reservoir sites and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ The City has received application from New Cingular Wirelsss PCS, LLC, for the upgrades of wireless communication system antennas on the following water reservoir site: Safari — 2091 Royale Drive ➢ This application has been reviewed by the City's Engineering Consultant, City Attorney's Office and Public Works Department personnel and found to be consistent with other past lease agreements and in order for favorable Council consideration. Attachments: (0) Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA Q. Approve Telecommunications Lease Amendments Action To Be Considered: Approve Amendments to existing telecommunication lease agreements with Verizon Wireless (VAW) LLC d /b /a Verizon Wireless, a Delaware limited liability company, for antenna upgrade installations on designated water reservoir sites and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ The City has received applications from Verizon Wireless for the upgrades of wireless communication system antennas on each of the following water reservoir sites: Sperry —1420 Towerview Road Safari — 2091 Royale Drive Deerwood —1683 Skywood Lane Yankee — 680 Yankee Doodle Road Lexington - Diffley —1100 Diffley Road ➢ These applications have been reviewed by the City's Engineering Consultant, City Attorney's Office and Public Works Department personnel and found to be consistent with other past lease agreements and in order for favorable Council consideration. Attachments: (0) Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA S. Approve Contractual Street Plowing Agreement Action To Be Considered: Approve an Agreement for Contractual Snow and Ice Control services with Birch Lawn Maintenance for the 2014 -2015 winter snow and ice season and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ The City of Eagan invited bidders to submit sealed quotations for the 2014 -2015 snow and ice control season /operations. Quotations were received from five bidders on September 17, 2014. Following is a summary of the bids received: Equipment Hourly Rates Karin's Reliable Sullivan Birch Lawn Reliakor Snow & Property Riehm Maintenance Services Ice Mgmt Services Construction 4x4 Pickup Truck $70.00 $74.90 $95.00 $108.50 $148.50 ➢ Birch Lawn Maintenance was the successful bidder for the street and cul de sac snow removal. The 2014 -2015 contract is renewable upon agreement by both parties for a second year. ➢ The City has made adjustments to the routes covered under this contract as well as the requirements for equipment to be provided by the bidder in an effort to improve the timeliness and quality of this service delivery program to residents. ➢ This will be the City's first year utilizing Birch Lawn Maintenance. Staff has had several conversations with the vendor and has received assurance that the necessary equipment is currently available and the required personnel will be made available no later than November 1, 2014. ➢ The City Attorney has reviewed the contract documents and found the contract to be in order for favorable Council action. Attachments: (0) Agenda Information Memo October 7, 2014 Eagan City Council Meeting CONSENT AGENDA T. Contract 14 -17, Citywide Traffic Signal Painting Action To Be Considered: Approve the final payment for Contract 14 -17 (Citywide Traffic Signal Painting) in the amount of $16,730.00 to OLS Restoration, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 14 -17 provided the reconditioning and painting of City -owned or maintained traffic signals located at the following intersections: • TH 13 and Blackhawk Road (Mn DOT own /City maintain) • TH 13 and Silver Bell Road (MnDOT own /City maintain) • Cliff Lake Road and Target store entrance (City own) ➢ On August 19, 2014, the City Council awarded the contract for the base bid amount of $16,730.00. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo October 7, 2014, Eagan City Council Meeting CONSENT AGENDA U. Approve Final Subdivision for Cedar Grove Parkway 4th Addition - Eagan EDA Action To Be Considered: To approve a Final Subdivision (Cedar Grove Parkway 4th Addition) to create two lots upon approximately 1.8 acres located on Cedar Grove Parkway between Fen Way and River Valley Way. Facts: The Preliminary Subdivision was approved April 16, 2014. ➢ This subdivision splits the property into two lots, for the sale of Lot 1 for development of a Hilton Home2 hotel, with Lot 2 reserved for future development. ➢ The Final Planned Development for the hotel on Lot 1 is also on this agenda for final Council approval. ➢ The final plat has been reviewed by staff and the Dakota County Surveyor, and has been approved for mylars. ➢ All documents and agreements are anticipated to be in order for execution at the City Council meeting on October 7, 2014. Issues: None Attachments: (2) CU -1 Location Map CU -2 Final Plat cad w 0 4u O V O J N (D E lie O = O O - ❑ O za Gj m LL mU-r z .j o 0 (D d = O T a' 0 L (D M 0. w 0 <1Z m 0 N Z O 9 -a d m a V jot LFJ 41)o L- o O N 0 O 1° J° 0 . o MENEM ®� ® ®.�� ®ri ■ ■■ ®� , Will 'IA OEM ME r �, ®� �� ®r ■ ■■ ®■ • ®1; ■'� ■ ■m■■ ■■ ®rI� ■E■■■■ ■■ ME . _ ■■ ■■■■■■ ■■ ■■ SWA ZZ MIN moll .•�� ....:. ,,,� 1® ®• ®!1;' Vie, �® �® ., �i " 11 ■` �! ■■ ® ®® ®!®■111 o _ E a S d W n. n o B 6 .W rvG c Ectiqu zl $ E °A n En O $ fr°tn s� = O (. \ j a f S,dayn Be 1J \ \ Ld Y3 W / \ \\ V W\ cf� \ o _ E a S F Pew � � F � I v� Z 5 9< 0 9 xE M 7 d W n. n o B 6 .W � � u Ectiqu zl $ E °A n F Pew � � F � I v� Z 5 9< 0 9 xE M 7 Z Agenda Information Memo October 7, 2104, Eagan City Council Meeting PUBLIC HEARINGS A. Variance (1714 Kyllo Lane) — Joseph Leonard Action To Be Considered: To approve a Variance of 2' 10" to the required 30 -foot setback from a public right —of- way for property located at 1714 Kyllo Lane, subject to the conditions listed in the staff report. Required Vote For Approval: ➢ Variance — Majority of Councilmembers present Facts: ➢ The property is zoned R -1 and is a platted lot of record. The property is a corner lot with access from Kyllo Lane. ➢ There is an existing single- family home with an attached deck on the property. The deck does not meet setback requirements. ➢ The property is in the Blackhawk Lake Shoreland Overlay District. ➢ All other bulk standards are satisfied. Issues: ➢ A contractor applied for a Building Permit to construct a roof over the existing deck. ➢ Construction began before the Building Permit was issued and prior to obtaining approval of a Variance. 60 -Day Agency Action Deadline: ➢ November 16, 2014 Attachments: (3) PHA -1 Location Map PHA -2 Planning Report PHA -3 Report Exhibits oA Gd w a V O V 0 J (D c J 0 Y � O t' ui 0) O C Q 4% •L " 1 c� Z Z V N N 7 � N W 0. W U <1Z z L o 0 F° (V M O N , a co C C ® • � ® , ® ®�� ®�i ■■ W C C Y m CD -a Q m a U CL Joe (D J j ■■® ° LO 0 ee 111!!• i'- ul, ep• e ♦eve °o�� oe en , a ®�� -1�� r' �V� \�� ® • � ® , ® ®�� ®�i ■■ now, Ipm t. � 5♦•� ® ®.�r, , �� ®� ®. ® ® ®� . �\ MEEF Me M Me il Non ME IN PER ■ , mill®• eeuue. e • _ �� •, ® ®,® ® ®® , Irrr //111111 �' •IBee• a lees ■� �® •� ®' �® .�® � ®�� •, ° � n ® ®� e e ee♦ O , ®•ate ® .� ® ® ■��',� LF / ® ®� �� 111 64 °`oe��•��o ®: ®:: ®i REPORT DATE: October 1, 2014 APPLICANT: Joseph Leonard PROPERTY OWNER: Same REQUEST: Variance LOCATION: 1714 Kyllo Lane PLANNING REPORT CITY OF EAGAN CASE: 17- VA- 09 -09 -14 HEARING DATE: October 7, 2014 APPLICATION DATE: September 17, 2014 PREPARED BY: Kathleen Hammer COMPREHENSIVE PLAN: LD, Low Density ZONING: R -1, Single - family SUMMARY OF REQUEST The applicant is requesting approval of a 2' 10" Variance to the required 30 -foot structure setback from public right -of -way for property located at 1714 Kyllo Lane. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the Council may approve, approve with conditions or deny a request for a variance. In considering all requests for a variance, and whether the applicant established that there are practical difficulties in complying with the provisions(s) of this Chapter, the City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owner of property has no control. b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. The exceptional or extraordinary circumstances do not result from the actions of the applicant. d. The granting of the variance will not confer on the applicant any special privilege that is denied by this Chapter to owners of other lands, structures or buildings in the same district. Planning Report — 1714 Kyllo Lane October 7, 2014 Page 2 e. The variance requested is the minimum variance which would alleviate the practical difficulties. f. The variance would not be materially detrimental to the purposes of this Code or to properties in the same zone. g. The property for which the variance is requested is otherwise in compliance with the City Code. The ordinance also states "A variance will be denied when it is not in harmony with the general purposes and intent of the zoning provisions of this Code or when the variance is inconsistent with the comprehensive plan. Any condition imposed upon the approved variance must be directly related to and must bear a rough proportionality to the impact created by the variance." CODE REQUIREMENTS City Code Section 11.60, Subdivision E requires a minimum structure setback of 30 feet from a public right -of -way in the R -1 zoning district. BACKGROUNDMISTORY Jon Croft Acres was platted in 1950 and the house was constructed in 1972. Since that time a deck was constructed without the benefit of a Building Permit. The deck does not meet the 30- foot structure setback from public right -of -way. A contractor applied for a Building Permit earlier this summer to construct a roof over the existing deck; however, the contractor started the construction before the Building Permit was issued. During the Building Permit review process, it was determined a Variance was necessary. The Building Inspections Division has issued a stop work order on the project. SURROUNDING USES The property is surrounded by R -1 zoned parcels developed with Single Family homes. EXISTING CONDITIONS The existing single - family home is located on a corner lot with street frontage on Knoll Ridge Drive to the east and Kyllo Lane to the north. The lot is approximately 16,553 s.f in area. The house is situated at an angle on the property. The parcel is located in the Shoreland Uverlay District of Blackhawk Lake. The existing deck is located on the south side of the home and Planning Report — 1714 Kyllo Lane October 71 2014 Page 3 according to the Site Survey dated September 18, 2014; the existing setback from Knoll Ridge Drive is 27' 2 ". City Staff was unable to find a Building Permit for the deck and the deck was not part of the original Building Permit for the single - family home. EVALUATION OF REQUEST Proposal — The applicant is requesting an after - the -fact Variance to allow a roof addition over the existing deck on the south side of the home. This results in a building setback from the Knoll Ridge Drive right -of -way of 27' 2 ", as compared to the minimum required 30'. According to the Applicant, the deck has been used infrequently due to exposure to the sun during the summer months. The purpose of the roof is to provide a cover for the existing deck to make the space more useful to the property owners. Lot Coverage — City Code establishes a maximum building to lot area ratio of 20% within the R -1 zoning district. The proposal complies with this standard. The building coverage prior to the roof addition was 1,924 sq. ft., for a coverage ratio of 11.6 %. The roof addition added 219.62 sq. ft., for a total building coverage of 2,143.62 sq. ft. and a coverage ratio of 13 %. A deck (without a roof) is not considered building coverage or impervious coverage if there is pervious surface beneath. The property is in the Blackhawk Lake Shoreland Overlay District, thus the property is subject to a maximum of 25% impervious coverage. Based upon the footprint of the home (1,396 sq. ft.), garage (528 sq. ft.) and driveway (1,305 sq. ft.) the impervious coverage is 3,229 sq. ft. or 20% of the lot, thus satisfying the standards for impervious coverage in a Shoreland Overlay District. This figure does not account for additional impervious surface that may exist such as patios and sidewalks, as that information was not provided by the Applicant; however, the property appears to be 910 sq. ft. or 5% under the maximum allowed impervious surface coverage of 25 %. Variance Criteria — The Zoning Ordinance states that relief may be granted from a required ordinance provision provided there are special conditions that apply to the subject land, the relief is not contrary to the Zoning Ordinance and Comprehensive Guide Plan, and it is necessary to alleviate a practical difficulty. The surrounding area is developed with similar residential development and, while Variances to the 30 foot setback from public right -of -way are not frequently requested, the City Council has approved similar requests in the past. The proposal satisfies other bulk standards. The roof deck is off of the rear of the home. The existing and proposed use of the property is consistent with the provisions of the City Code. It does not appear that granting of the Variance would result in any detrimental effects to the neighboring properties or the public. APPLICANT'S PRACTICAL DIFFICULTIES The stated practical difficulty is that the existing deck (built by a previous owner) does not adhere to the 30 foot setback from the public right -of -way. The applicant contends the current Planning Report — 1714 Kyllo Lane October 7, 2014 Page 4 deck does not get fully utilized because of sun exposure and the roof will allow for greater use of the deck. The addition is proposed in the rear yard which will have little, if any, visual impact off site or from the public street. SUMMARY /CONCLUSION In summary, the applicant is proposing a 2'10" setback Variance to allow a roof addition to the existing deck on a corner lot which results in a building setback of 27' 2 "from public right -of- way. The homeowner started work on the roof without the benefit of a Building Permit and a Stop Work Order was issued by the Building Inspections department. Other bulls standards that apply to the proposal appear satisfied. The conditions resulting in the requested Variance do not appear to be unique to this property; however, the proposed building expansion (roof) necessitating the Variance does not appear to present detrimental impacts to neighboring properties or the public. If approved, this Variance only provides for the roof addition. ACTION TO BE CONSIDERED To approve a Variance of 2'10" to the required 30 -foot setback from a public right -of -way for property located at 1714 Knoll Ridge Lane. If approved, the following conditions should apply: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. The Applicant shall obtain an approved Building Permit. 3. The exterior materials of the proposed roof addition shall complement the existing structure. Z a> a) LL 0 0 LO 0 0 m a) c 0 c c o •- ro o N c 3 N W — m U D C C p N t6 N C L > O Q �O N N fn N N C13 O U 0 O N (0 C 7 Q N N I- O Q r_ cu O A i� V r° CERTIFICATE OF SURVEY —for— R. F. LESCH, INC. —of— 1714 KYLLO LANE KYLLO LANE sa a GRAPHIC SCALE a 20 40 B0 ( IN FEET ) 1 inch = 20 ft. -1r / N 1 < 1„ I I LEGEND * DENOTES IRON MONUMENT FOUND AS LABELED O DENOTES IRON MONUMENT .SET, MARKED RLS# 41578 NOTES — Field .survey was completed by E.G. Rud and Sons, Inc, on 8/28/14. — Bearings shown are on Dakota County datum. — This survey was prepared without the benefit of title work. Additional easements, restrictions and /or encumbrances may exist other than those shown hereon. Survey subject to revision upon receipt of a current title commitment or an attorney's title opinion. I LEGAL DESCRIPTION (per Warranty Deed, Doc. No. 397131) That part of Lot Two (2), Jon Croft Acres, described as beginning at the NW corner of said Lot Two; thence South along the West line thereof 150.0 .feet; thence East at right angles to said last described line 114.0 feet; thence NWIy to a point on the North line of said Lot Two distant 100.00 feet East of the Northwest corner; thence West to the point of beginning. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. O RUD Date: 9/18/14 License No. 41 578 1 44 9 9LS i� r— I I I I n H- H-1 I I I I L_ L_ I / \ L l L/ 1 1 1 \ l 1 V LEGEND * DENOTES IRON MONUMENT FOUND AS LABELED O DENOTES IRON MONUMENT .SET, MARKED RLS# 41578 NOTES — Field .survey was completed by E.G. Rud and Sons, Inc, on 8/28/14. — Bearings shown are on Dakota County datum. — This survey was prepared without the benefit of title work. Additional easements, restrictions and /or encumbrances may exist other than those shown hereon. Survey subject to revision upon receipt of a current title commitment or an attorney's title opinion. I LEGAL DESCRIPTION (per Warranty Deed, Doc. No. 397131) That part of Lot Two (2), Jon Croft Acres, described as beginning at the NW corner of said Lot Two; thence South along the West line thereof 150.0 .feet; thence East at right angles to said last described line 114.0 feet; thence NWIy to a point on the North line of said Lot Two distant 100.00 feet East of the Northwest corner; thence West to the point of beginning. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. O RUD Date: 9/18/14 License No. 41 578 1 44 9 9LS I G af E IN W V A ,i? �� y �. E JOY y I G af IN W A ,i? �� y �. E JOY y I G af Application for setback Variance at 1714 Kyllo Lane Eagan, MN 55122 September 16, 2014 City of Eagan This proposal letter is to request and substantiate the grant of a Variance for a private residence at 1714 Kyllo Lane in Eagan. The Variance requested is a relatively minor setback Variance, and as shown below clearly meets the parameters required to support a finding in favor of the Variance. Further, if granted, this Variance will not violate or circumvent any exclusionary parameters set forth in the City Code. The petitioner requests a setback Variance allowing a roof be added over the existing deck which does not adhere to the 30 foot setback from public right of way. This encroachment exists on the South East side of the property on along Knoll Ridge Drive. Support of Favorable Findings: Eagan City code sets forth the conditions under which the City Council may approve a request for a variance. The petitioner is confident that the proposed setback Variance falls within these guidelines, notably; a. "exceptional or extraordinary circumstance..." The home on this property was built in 1972 as one of the first homes in the subdivision, possibly before the property was subdivided. The South East corner of the home is 29 feet fi-om the East property line which borders Knoll Ridge Drive. When the home was built a deck was constructed in the same location as the current deck. At some point, a previous owner had the original deck replaced. It does not appear that a construction permit was obtained for the replacement of the deck at that time. In addition; the house is situated at an angle on the property such that the South East coiner of the home encroaches on the East side property line, and; b. "literal interpretation... would deprive the applicant property use commonly enjoyed by others" There are many other houses in the same neighborhood with similar covered porches. Being that the existing deck is situated on the South side of the home it has been used infrequently due to the constant exposure to the sun during the summer and the petitioner would like to cover the deck making it more useful. and ; c. "The exceptional or extraordinary circumstances..." As stated above, the existing deck was constructed prior to the petitioner owning the property. The need for a setback Variance is due to the petitioner seeking a permit for the construction of a roof over the existing deck., and ; d. "The granting of the Variance will not constitute a grant of special privileges..." As stated above there are many houses in the area with similar covered decks that border public right of way. In addition; similar minor setback Variances are commonly approved by the City, and; e. "The variance requested is the minimum variance which would alleviate the practical difficulties." The existing deck is 27.2 feet from the East property line. The approval of a setback Variance would alleviate the need to deconstruct the existing deck and have it reconstructed 2.8 feet to the West of its current location at great cost and hardship to the petitioner. f "not be materially detrimental to the purposes of this code or other properties..." The purposes of setbacks are to generally permit eventual expansion or improvement of streets and roads and to safely accommodate vehicular or pedestrian traffic. Because there is a 5 foot high retaining wall between the petitioners' property line and Knoll Ridge Drive the impact of a 2.8 foot Variance for the structure at this location will be an insignificant impact for the City or other property owner's purposes. In addition; Knoll Ridge Drive is a 35 foot wide 'No Outlet" street that has primarily local resident traffic only. g. "otherwise in compliance with City Code" based on conversations with the City planning office the construction of the roof over the existing deck will be in compliance with City code other than the requirement of the setback Variance for the existing deck. Additionally, the existing deck and roof that this Variance is being requested for does not encroach or infringe on any neighboring residential properties, nor would it impose any hardship on any neighbors, nor would it serve to create a situation where any neighbor's quality of life, property value, or peaceful co- existence would be negatively affected. The proposed roof and existing deck are designed, laid out, and shall be constructed in a manner that achieves harmony with the existing home, neighborhood, and blends in visually in a low -key, unobtrusive manner with the surroundings. Photographs and diagrams in support of the requested Variance are attached hereto. Respectfully submitted, Joseph Leonard, Petitioner 1714 Kyllo Lane Eagan, MN 55122 612- 840 -7502 joeleonardnm@gmail.com Agenda Information Memo October 7, 2014 Eagan City Council Meeting PUBLIC HEARING B. Wellhead Protection Plan Amendment, Part 2 Action To Be Considered: Approve the Wellhead Protection Plan Amendment, Part 2, and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ The City of Eagan's first Wellhead Protection Plan (WHPP) was completed in March, 2002, in compliance with the Minnesota Wellhead Protection Rules (Minnesota Rules 4720.5100 through 4720.5590). ➢ The City of Eagan currently has 21 municipal water supply wells divided into two areas: the North Well Field which includes 13 wells and the South Well Field which includes 8 wells. The wells draw water from the following aquifers: Mt. Simon Sandstone, Prairie du Chien Group and Jordan Sandstone. ➢ The City has constructed two new municipal wells, Well 20 and Well 21, since the 2002 WHPP was prepared. Since the last delineation of the City's Wellhead Protection Areas (WHPAs) and Drinking Water Supply Management Areas (DWSMAs), the Minnesota Department of Health (MDH) has also instituted new requirements for inclusion of fracture -flow analysis in the delineations. ➢ On December 18, 2012, the City Council approved the WHPP amendment, Phase 1. As required by Minnesota Rule 4720.5570, new WHPAs and DWSMAs were delineated for the City of Eagan. The WHPP amendment, Phase 1, summarized work completed and fulfilled the requirements of the Minnesota Wellhead Protection Rules. ➢ An informational open house meeting was held on December 11, 2012, for all interested parties to review and discuss the proposed amendment and updated delineations. No one attended the meeting. ➢ On September 16, 2014, the draft of the Wellhead Protection Plan Amendment, Part 2, was presented to the City Council and a Public Hearing was scheduled for October 7 to formally present and discuss the report with all interested parties in compliance with the Minnesota Wellhead Protection Rules. ➢ All notices have been published in the legal newspaper informing all interested parties of this public hearing. Attachments: (1) PHB -1 Draft Wellhead Protection Plan Amendment, Part 2, attached without appendices z/ s y * ✓F i City of Ea an +ein� Wellhead and Source Water Protection - Part 2: Wellhead Protection Plan Prepared for: City of Eagan, Minnesota July 2014 City Wellhead and Source Water Protection - Part 2: Wellhead Protection Plan Prepared for City of Eagan, Minnesota Wellhead and source Water Protection - Part 2: Wellhead Protection Plan Eagan, Minnesota Prepared for City of Eagan July 2014 I hereby certify that this Plan was prepared by I me or under my direct supervision and that :I am a duly Licensed Professional Geologist under the haws of the State of Minnesota. 4700 West 77" Street Minneapolis, MN 55435 -4803 Phone: (952) 832-2600 BARR Fax: (952) 832 -2601 Wellhead and Source Water Protection — Part 2: Wellhead Protection Plan Eagan, Minnesota July 2014 Table of Contents ExecutiveSurnmary ....................................................................................................... ............................... 1 1.0 Introduction .....................................................................................:.:................. ............................... 4 1.1 Background ........................................... ............................... ................. ..............................4 1.2 Description of the Public Water Supply System ... ......... ......... ............. ............................... 5 1.3 DWSMA ........................... ............................... ..... ................. .... ..............................6 2.0 Identification and Assessment of Data Elements .......... ............................... .. ............................... 7 3.0 Inventory of Potential Contaminant Sources .... ......... ......... .................... .. ............................... 8 3.1 Inventory Process ......................................................................................... ............................... 8 3.2 Inventory Results ............... ........ ............. ...... ...................... ............................... 9 4.0 Impact of Changes to the Public Water Supply Wells ............. ....................... ............................... 10 4.1 Potential Changes Identified ............................. .... ......................... .............................10 4.1.1 Physical Environment ...... ...... ......... ............................. ............................... 10 4.1.2 Land Use ..................... :.................................................................................................. 10 4.1.3 Surface Water........ .! ................... ....::........................................ ............................... 11 4.1.4 Groundwater .. ......................... .............................................. ............................... 11 4.2 Impact of Changes . ......... ........................................................................ .............................13 4.2.1 Water Use.. ........ ................. .................................................. ............................... 13 4.2.2 'Influence of Existing Water and Land Government Programs and Regulations ......... 13 4.2.3 Administrative, Technical, and Financial Considerations ............ ............................... 15 5.0 Issues, Problems, and Opportunities .................................................................. ............................... 17 5.1 Land Use Issues, Problems, and Opportunities ............................................ .............................17 5.1.1 Source Water Aquifer ................................................................... ............................... 17 5.1.2 Groundwater Quality .................................................................... ............................... 18 5.1.3 DWSMAs ........................................................................................ .............................18 5.2 Issues, Problems, and Opportunities Disclosed at Public Meetings and in Written Comments 19 5.3 Issues, Problems, and Opportunities Related to the Data Elements .......... ............................... 20 5.4 Issues, Problems, and Opportunities Related to Local, State, and Federal Programs and Regulations................................................................................................ ............................... 20 P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 6.0 Wellhead Protection Goals ................................................................................. ............................... 21 7.0 Objectives and Plans of Action .......................................................................... ............................... 23 7.1 Establishing Priorities ................................................................................ ............................... 23 7.2 Well Managem ent ........................................................................................ .............................24 7.2.1 Distribution of Well Operation and Maintenance Information ..... ............................... 24 7.2.1.1 Source of Action ............................................................. ............................... 25 7.2.1.2 Cooperators .................................................................... ............................... 25 7.2.1.3 Time Frame .................................................................... ............................... 25 7.2.1.4 Estimated Cost ................................................................ ............................... 25 7.2.1.5 Goals Achieved ............................................................ ............................... 25 7.2.2 Promote the Proper Sealing of Unused, Umnaintained, Damaged, or Abandoned Wellswithin the City ........................................::......:,................ ............................... 25 7.2.2.1 Source of Action ........................ ........ ........: ........... ............................... 26 7.2.2.2 Cooperators ................... .............................. ........... ............................... 26 7.2.2.3 Time Frame ................... . ............................... ......... .............................. 26 7.2.2.4 Estimated Cost ............... ......... ......... ..................... . .............................. 26 7.2.2.5 Goals Achieved ............. ........: .................................. .......................I....... 26 7.2.3 Evaluate Potential New Well Ordinance ......................................... ............................... 27 7.2.3.1 Source of Action ..... ............... ............................... 27 7.2.3.2 Cooperators..... .......... .... ...:: ..................................... .............................27 7.2.3.3 Time Frame ................. ......... ................................... ............................... 27 7.2.3.4 Estimated Cost ............ ......... ................................... ............................... 27 7.2.3.5 Goals Achieved .......... .............................................. ............................... 27 7.2.3 Identify New High Capacity Wells in or Near the DWSMAs ...... ............................... 27 7.2, 12 Cooperators ............. ................................................................................... 28 7.2.3.3 Time Frame ................................................................... ............................... 28 7.2.3.4 Estimated Cost ..: .......................................................... ............................... 28 7:2.3.5 Goals Achieved .............................................................. ............................... 28 7.3 Potential Contaminant Source Properties .................................................... .............................28 7.3.1 Information for Registered Storage Tank Owners ........................ ............................... 29 7.3.1.1 Source of Action ............................................................. ............................... 29 7.3.1.2 Cooperators .................................................................... ............................... 29 7.3.1.3 Time Fraine .................................................................... ............................... 29 7.3.1.4 Estimated Cost ................................................................ ............................... 29 7.3.1.5 Goals Achieved .............................................................. ............................... 30 7.3.2 Tracking of Registered Storage Tanks .......................................... ............................... 30 7.3.2.1 Source of Action ............................................................. ............................... 30 7.3.2.2 Cooperators .................................................................... ............................... 30 7.3.2.3 Time Frame .................................................................... ............................... 30 7.3.2.4 Estimated Cost ................................................................ ............................... 31 P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part2 WHPP\DRAFT Eagan Part 2 WHPP_7- 3- 14.docx ii l7.3.2.5 Goals Achieved .............................................................. ............................... 31 7.3.3 Potential Class V Wells ................................................................ ............................... 31 7.3.3.1 Source of Action ............................................................. ............................... 31 7.3.3.2 Cooperators .................................................................... ............................... 31 7.3.3.3 Time Frame .................................................................... ............................... 31 7.3.3.4 Estimated Cost ................................................................ ............................... 32 7.3.3.5 Goals Achieved .............................................................. ............................... 32 7.3.4 Inner Wellhead Management Zone Management ......................... ............................... 32 7.3.4.1 Source of Action ............................................................. ............................... 32 7.3.4.2 Cooperators .................................................................... ............................... 32 7.3.4.3 Time Frame ............ ............................... .................. ............................... 32 7.3.4.4 Estimated Cost ..... ............................... ...................... ............................... 32 7.3.4.5 Goals Achieved ......................... ......... ......... ........... ............................... 33 7.3.5 Removal of Dump Materials In and Near the IWMZs for Wells 8 and 9 .................... 33 7.3.5.1 Source of Action ............ . ............................... ......... _.............................. 33 7.3.5.2 Cooperators .................................................................... ............................... 33 7.3.5.3 Time Frame ................................................................... ............................... 33 7.3.5.4 Estimated Cost... ..................... ................................... ............................... 33 7.3.5.5 Goals Achieved . ......... ........ ............. ............................... 34 7.3.6 Information for Non - Storage Tank Properties ............................................................. 34 7.3.6.1 Source of Action ........ ......... ......... ` ....................... ............................... 34 7.3.6.2 Cooperators ................... ......... ................................... ............................... 34 7.3.6.3 Time Frame .................................................................... ............................... 34 7.3.6.4 Estimated Cost ............... .............................................. ............................... 34 7.3,.6.5> Goals Achieved ......... .............................................. ............................... 35 7.3.7 Individual.Sewage`Treatment Systems ........................................... .............................35 7.3.7.1 Source of Action ` .......................................................... ............................... 35 7.3.7.2 Cooperators .................................................................... ............................... 35 7.17,3 Time Frame .................................................................... ............................... 35 7.3.7.4 Estimated Cost ................................................................ ............................... 35 7.3.7.5 Goals Achieved .............................................................. ............................... 35 7.3.8 Transportation Corridors, Pipelines, and Emergency Response ... ............................... 36 7.3.8.1 Source of Action ............................................................. ............................... 36 7.3.8.2 Cooperators .................................................................... ............................... 36 7.3.8.3 Time Fraine .................................................................... ............................... 36 7.3.8.4 Estimated Cost ................................................................ ............................... 36 7.3.8.5 Goals Achieved .............................................................. ............................... 36 7.3.9 Agriculture Land Use .................................................................... ............................... 36 7.3.9.1 Source of Action ............................................................. ............................... 37 7.3.9.2 Cooperators .................................................................... ............................... 37 7.3.9.3 Time Frame .................................................................... ............................... 37 P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx iii P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFlles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 1v 7.3.9.4 Estimated Cost ................................................................ ............................... 37 7.3.9.5 Goals Achieved .............................................................. ............................... 37 7.4 General Public Education .......................................................................... ............................... 37 7.4.1 Drinking Water Quality Report ..................................................... ............................... 38 7.4.1.1 Source of Action ............................................................. ............................... 38 7.4.1.2 Cooperators .................................................................... ............................... 38 7.4.1.3 Time Frame .................................................................... ............................... 38 7.4.1.4 Estimated Cost ................................................................ ............................... 38 7.4.1.5 Goals Achieved .............................................................. ............................... 38 7.4.2 City of Eagan Website .................................................................. ............................... 38 7.4.2.1 Source of Action .... ............................... ........ ............ ............................... 39 7.4.2.2 Cooperators ....... ............................... .... ............. ............................... 39 7.4.2.3 Time Frame ....................................................... ........ ............................... 39 7.4.2.4 Estimated Cost ................................................................ ............................... 39 7.4.2.5 Goals Achieved. ............................................................ ............................... 39 7.4.3 Inclusion of Wellhead and Source Water Protection in the Planning Process Within the DWSMAs..... ............................... ......... ........: .................... ............................... 39 7.4.3.1 Source of Action ....................... .................................. ............................... 40 7.4.3.2 Cooperators ....... .................... ........ ....................... .........I..................... 40 7.4.3.3 Time Frame .............. ...................................................... ............................... 40 7.4.3.4 Estimated Cost ... ......... .I....... .................................. ............................... 40 7.4.3.5 Goals Achieved . ........'I................... ' :............................. ............................... 40 7.4.4 Wellhead'Protection Coordinating` Committee ............................... .............................40 7.4.4.1 Source of Action ............................................................. ............................... 41 7.4.4.2 Cooperators ........ .............................................. ............................... 41 7.4.4.3 Time Frame .. ..... .......................................................... ............................... 41 7.4.4.4 Estimated Cost... .......................................................... ............................... 41 GoalsAchieved .............................................................. ............................... 41 7.5 Data Collection ......................................................................................... ............................... 41 7.5.1 Monitoring Static and Pumping Levels in Municipal Wells ......... ............................... 42 7.5.1.1 Source of Action ............................................................. ............................... 42 7.5.1.2 Cooperators .................................................................... ............................... 42 7.5.1.3 Time Frame .................................................................... ............................... 42 7.5.1.4 Estimated Cost ................................................................ ............................... 42 7.5.1.5 Goals Achieved .............................................................. ............................... 42 7.5.2 Other Geologic and Hydrogeologic Data Collection .................... ............................... 42 7.5.2.1 Source of Action ............................................................. ............................... 42 7.5.2.2 Cooperators .................................................................... ............................... 42 7.5.2.3 Time Frame .................................................................... ............................... 43 7.5.2.4 Estimated Cost ................................................................ ............................... 43 7.5.2.5 Goals Achieved .............................................................. ............................... 43 P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFlles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 1v 7.5.3 Updating of the Groundwater Model Used in the WHPA Delineation ....................... 43 7.5.3.1 Source of Action ............................................................. ............................... 43 7.5.3.2 Cooperators .................................................................... ............................... 43 7.5.3.3 Time Frame .................................................................... ............................... 43 7.5.3.4 Estimated Cost ................................................................ ............................... 43 7.5.3.5 Goals Achieved .............................................................. ............................... 44 7.5.4 Potential Contaminant Source Database ....................................... ............................... 44 7.5.4.1 Source of Action ............................................................. ............................... 44 7.5.4.2 Cooperators .................................................................... ............................... 44 7.5.4.3 Time Frame .................................................................... ............................... 44 7.5.4.4 Estimated Cost ............................................................... ............................... 44 7.5.4.5 Goals Achieved ......................... ........: ...................... ............................... 44 7.5.5 Potential Contaminant Source Verification ...... ... ..................... ............................... 45 7.5.5.1 Source of Action ................... ......................... . ............................... 45 7.5.5.2 Cooperators ................... .......... ........... ...... ..................... 45 7.5.5.3 Time Frame ................... ......... . .............................. ............................... 45 7.5.5.4 Estimated Cost ............... ......... ........ ..................... ............................... 45 7.5.5.5 Goals Achieved ............................................................ ............................... 45 8.0 Evaluation Program ........................................................................................... ............................... 46 9.0 Alternative Water Supply Contingency Strategy ........... .................................... ............................... 47 10.0 References ........................ ...................... ......... ......... ....,,.............................. .............................48 Tables Figures Appendices List of Tables Table 1 Municipal Wells Construction Summary Table 2 Annual Volume of Water Pumped Table 3 Summary of Potential Sources of Contaminants and Assigned Management Priority Table 4 High Capacity Wells within One Mile of the DWSMAs List of Figures Figure 1 Municipal Wells, DWSMAs, and Aquifer Vulnerability Figure 2 Current Land Use Figure 3 Planned Future Land Use Figure 4 High Capacity Wells within 1 Mile of the DWSMAs List of Appendices Appendix A MDH Well Records Appendix B Part 1 Wellhead Protection Plan P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx v Appendix C Data Elements Assessment Appendix D Water Quality Information Appendix E Wellhead Protection Program Evaluation Template Appendix F Eagan Water Supply Plan P; \Mpls\23 MN \19\23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx vi PUBLIC WATER SUPPLY PROFILE The following persons are the contacts for the Eagan Wellhead Protection Plan: Public Water Supply Contact Jon Eaton Superintendent of Utilities City of Eagan 3419 Coachman Point Eagan, Minnesota 55121 Telephone: 651-675-5215 Fax: 651 -675 -5211 e -mail: JEaton @cityofeagan.com Wellhead Protection Manager Jon Eaton Superintendent of Utilities City of Eagan 3419 Coachman Point Eagan, Minnesota 55121 Telephone: 651-675 -5215 Fax: 651- 675 -5211 e -mail: JEaton @cityofeagan.com Wellhead Protection Consultant John Greer, PG Y/ M Tf F e= apolis, Minnesota 55435 -4803 hone: 952- 832 -2600 952 -832 -2601 1: jgreer @barr.com UNIQUE WELL NUMBER(S) 205596 205595 207258 235373 112234 151552 151564 434046 434030, 439839, 433275, 433287, 449230, 505636, 420971, 489215, 205809, 554225, 559401, 626784, 721699 SIZE OF POPULATION SERVED 64,325 COUNTY Dakota P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx vii DOCUMENTATION LIST Step Date Performed Scoping Meeting II Held (4720.5340, subp. 1) December 17, 2012 Scoping II Decision Notice Received (4720.5340, subp. 2) January 16, 2013 Remaining Portion of Plan Submitted to Local Units of Government (LUGs) (4720.5350) July 3, 2014 Review Received From Local Units of Government (4720.5350, subp. 2) July _, 2014 through September _, 2014 Review Comments Considered (4720.5350, subp. 3) July _, 2014 through September 2014 Public Hearing Conducted (4720.5350, subp.4) September 2014 Remaining Portion WHP Plan Submitted (4720.5360, subp. 1) October _, 2014 Final WHP Plan Review Received (4720.5360, subp. 4) P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx viii Executive Summary The Wellhead and Source Water Protection Plan (the Plan) for the City of Eagan (the City) addresses the 21 municipal water supply wells operated by the City. The original Eagan Wellhead Protection Plan received final approval from the Minnesota Department of Health in 2005. This Plan amendment was prepared in accordance with the applicable portions of the State of Minnesota Wellhead Protection Rules (Minnesota Rules 4720.5100 through 4720.5590). The Eagan water supply wells are located in two well fields (see Figure 1)., The North Well Field includes Wells 1, 2, 3, 4, 6, 7, 8, 9, 11, 16, 17TL, 20, and 21. The South Well Field includes Wells 5, 10, 12, 13, 14, 15, 18, and 19. All the wells in both well fields are classified as primary water supply wells. Wells 8 and 11 are open to the Mt. Simon Sandstone aquifer. Well 16 is open to less than 20 feet of the less transmissive lower portion of the Prairie du Chien Group aquifer and the entire thickness of the Jordan Sandstone aquifer. All of the other Eagan water supply wells are open to the Jordan Sandstone aquifer. The Plan consists of two parts. In Part 1 of the Plan, wellhead protection areas (WHPAs) for the Eagan water supply wells were delineated as were the associated drinking water supply management areas (DWSMAs). The DWSMA associated with Eagan's South Well Field extends into the cities of Apple Valley and Rosemount (see Figure 1). The DWSMA associated with Eagan's North Well Field is located within the Eagan city limits. The vulnerability to contamination of the Eagan water supply wells and the associated DWSMAs was also assessed. In accordance with Minnesota Rules 4720.5550, Eagan Wells 3, 4, 6, 7, 13, 14, 15 18, 19, and 21 were classified as vulnerable to releases of contarninants at the surface while Wells 1, 2, 5, 8, 9, 10, 11, 12, 16, 17TL, and 20 were classified as not vulnerable. Geologic conditions in and around the City's DWSMAs result in the uppermost source water aquifer vulnerability being classified as High in approximately 58% of the area within the DWSMAs with the aquifer vulnerability in the remainder of the area in the DWSMAs classified as either Low or Moderate (see Figure 1). Part 1 of the Plan was approved by the Minnesota Department of Health on November 30, 2012. This document comprises Part 2 of the Plan and includes the following information: Y A review of data elements identified by the Minnesota Department of Health as applicable to the DWSMAs. • Results of an inventory of potential contaminant sources within the DWSMAs. P:\Mpls\23 MN \19\23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx • Review of changes, issues, problems, and opportunities related to the public water supply and the identified potential contaminant sources. • A discussion of potential contaminant source management strategies and the goals, objectives, and action plans associated with these management strategies. • A review of the Wellhead and Source Water Protection evaluation program and Eagan's alternative water supply contingency strategy. Potential contaminant sources identified in the DWSMAs include non - municipal wells, potential Class V wells (consisting of properties associated with automotive repair and large scale septic systems likely serving more than 20 people), hazardous waste generators, chemical storage sites, storage tanks, old dump sites, and spill sites. The goals and objectives of this Plan focus on reducing the potential contaminant pathways to the source water aquifer that may be provided by private wells, educating City staff, property owners and water supply users regarding wellhead and source water protection, and working with the Cities of Apple Valley and Rosemount to ensure, to the extent possible, proper management of the portions of the South Well Field DWSMA that extend into these cities. The following goals have been identified for implementation of this Plan: • Maintain or improve the current>.level of water quality so that the municipal water supply will continue to meet or exceed all applicable state and federal water quality standards. • Since the South Well Field DWSMA extends into surrounding cities, the City will, to the extent possible and practicable, work with the surrounding cities with the goal of protecting the source water aquifers. • Provide information and promote activities that protect the City's source water aquifers. This will result in increased public awareness of the Wellhead and Source Water Protection Program and groundwater- related issues and include activities to manage the identified potential contaminant source properties within the DWSMAs. • Continue to compile data from the City's wells and available public sources to support future wellhead and source water protection efforts. Actions identified to accomplish these goals include the following: • Well management 1. Encouraging the proper sealing of all unused wells within the DWSMAs. 2. Encouraging proper management of existing wells with in the DWSMAs. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 2 3. Evaluating the need for a new ordinance regarding installation of wells in the City. • Potential contaminant source properties 1. Encourage proper handling of chemicals /wastes. 2. Encourage proper operation of storage tanks. 3. Removal of dump materials from within and near the IWMZ for Eagan Wells 8 and 9 4. Periodically obtain information on the status of various permits associated with potential contaminant sources from the regulating agencies to allow timely recognition of potential problems arising at a particular property that could affect the municipal water supply. Public education 1. Providing the public with information regarding the water quality of the City's drinking water. 2. Improving public awareness and understanding of the City's Wellhead Protection Program. Land use management 1. Inclusion of wellhead and source water protection.in the City's planning process. Continued data collection 1. Recording static and pumping water levels in the Eagan municipal wells. 2. Compilation of additional local geologic and hydrogeologic data as it becomes available from public sources. 3. Using new geologic /hydrogeologic'data to update the groundwater flow model used in the delineation of the WHPA. 4. Periodic compilation of updated information on potential contaminant sources within the DW.SMAs. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 1.0 Introduction 1.1 Background The City of Eagan (the City) currently operates a total of 21 municipal water supply wells in two well fields. The North Well Field includes Wells 1, 2, 3, 4, 6, 7, 8, 9, 11, 16, 17TL, 20, and 21. The South Well Field includes Wells 5, 10, 12, 13, 14, 15, 18, and 19. Wells 8 and 11 are completed in the Mt. Simon Sandstone aquifer. Well 16 is completed in the lowermost portion of the Prairie du Chien Group aquifer and the Jordan Sandstone aquifer. However, the Prairie du Chien Group's contribution to water pumped by Well 16 is considered negligible as the 137 -foot long open hole intersects less than 20 feet of the less transmissive lower portion of the Prairie du Chien Group aquifer. All of the other Eagan supply wells are completed in the Jordan Sandstone aquifer. Well locations are shown on Figure 1 and well construction data are summarized in Table 1 and the aquifer from which each well pumps is also identified. Minnesota Department of Health (MDH) well records for the Eagan Municipal wells are presented in Appendix A. Minnesota's Wellhead Protection Rules (4720.5100 — 4720.5590) require that public water suppliers prepare a wellhead protection plan and that the plan be updated /amended every 10 years or when new wells are added to the water supply system. This document is part 2 of an amendment of the City's original wellhead protection plan. Final approval of the original plan was received from the Minnesota Department of Health (MDH) .in 2005. The City of Eagan Wellhead Protection. Plan amendment (WHPP) consists of two parts. In Part 1 of the WHPP, .tlre Wellhead Protection Areas :(WHPAs) and Drinking Water Supply Management Areas (DWSMAs) were delineated. Separate DWSMAs were delineated for each of the City's two well fields. These DWSMAs are somewhat larger than the DWSMAs delineated for the original Plan due mainly to the MDH requirement to include a fracture flow evaluation in the new WHPA delineation process. The DWSMA associated with Eagan's South Well Field extends into the cities of Apple Valley and Rosemount. The DWSMA associated with Eagan's North Well Field is located within the Eagan city limits. The aquifer vulnerability classifications in both Eagan DWSMAs range from Low to High (Barr, 2012). Part 1 of the WHPP was approved by the (MDH) in November 2012. A copy of Part 1 of the Eagan WHPP is provided in Appendix B. P: \Mpls\23 MN \19\23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 4 1.2 Description of the Public Water Supply System The City of Eagan is in located in northern Dakota County. The City's municipal water supply system (Public Water Supply 1190007) serves approximately 64,325 residents in Eagan and a portion of Inver Grove Heights. Figure 1 shows the locations of the City's 21 municipal water supply wells. The wells in the North Well Field are found in Township 27N, Range 23W, Sections 9 and 16. The wells in the South Well Field are found in Township 27N, Range 23W, Sections 27 and 28. As noted above, the wells are completed in one or more of the following aquifers: Prairie du Chien Group, Jordan Sandstone, or Mt. Simon Sandstone (Table 1). Minnesota unique well numbers for Wells 1 through 21 are shown in Table 1. As shown in Table 1, Wells 3, 4, 6, 7, 13, 14, 15, 18 19, and 21 are classified as being vulnerable to contamination from the surface while the remaining wells are classified as not vulnerable to contalination (see also Barr, 2012). The two well fields have a total firm capacity of 28.6 millon,gallons per day (MGD) (Eagan, 2010). Water pumped from the municipal wells goes to one of two treatment facilities operated by the City. One water treatment facility treats water pumped from the North Well Field and the other treatment facility treats water pumped from the South Well Field. These .water treatment facilities have a combined capacity of 38 million MGD,(Eagan, 2010). In the,treatment facilities, Eagan removes iron and manganese from the raw water >and adds fluoride to prevent tooth decay and chlorine for disinfection purposes prior to distribution ,(Bonestroo,'2008). Eagan's water distribution system includes a wholesale connection to a portion of Inver Grove Heights. The City of Burnsville supplies water to a small portion of Eagan. Eagan currently has 6 water storage reservoirs consisting of a combination of ground reservoirs built on high elevation points and water towers. These reservoirs have a combined storage capacity of over 18.5 million gallons''(Bonestroo, 2008). The 2008 Water Supply and Distribution Plan (Bonestroo, 2008) envisions the need for four additional water supply wells and one additional water storage reservoir in the future to meet projected ultimate water demand. As discussed in Barr (2012), pumping information from the City for the period 2007 through 2011 and City water use projections were used to develop pumping rate projections for use in delineating the WHPAs. Annual volume of water pumped by each of the City's municipal water supply wells during the period 2007 through 2011 is shown in Table 2. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WI-IPP_7- 3- 14,docx 1,3 DWSMA The Eagan DWSMAs were delineated to encompass the 10 -year groundwater time of travel zones around the City's wells using both porous media flow and fracture flow evaluation methods (Barr, 2012). The North Well Field DWSMA is found in Township 27N, Range 23W, Sections 3, 4, 5, 8, 9, 10, 15, 16, 17, 20, 21, and 22. The North Well Field DWSMA lies entirely within the city limits and does not overlap with the DWSMA from any other city (Figure 1). The South Well Field DWSMA is found in Township 27N, Range 23W, Sections 20, 21, 22, 26, 27, 28, 29, 32, 33,34 and 35; Township 115N, Range 19W, Sections `'7 and 18; and Township 115N, Range 20W, Sections 11, 12, 13, and 14. Portions of the DWSMA delineated for the South Well Field extend into the Cities of Apple Valley and Rosemount but the South Well Field DWSMA does not overlap with the DWSMA from any other city (Figure 1). The City plans to work with Apple Valley and Rosemount, to the extent feasible and practicable, to manage the portions of the South Well Field DWSMA that extend into these other cities. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 6 2.0 Identification and Assessment of Data Elements The Minnesota Wellhead Protection Rules specify data elements that must be addressed in wellhead protection plans. MDH staff met with City staff on two occasions to discuss the data elements that are specified in Minnesota Rule 4720.5400. Results of the meetings were transmitted to the City via two Scoping Decisions dated March 23, 2012 and January 15, 2013. The first Scoping Meeting was held on March 12, 2012. At this meeting, the data elements related to delineation of the WHPAs and DWSMAs and assessment of well and -aquifer vulnerability were discussed as was the deadline of April 4, 2015 to complete the WHPP: The second Scoping Meeting was held on December 17, 2012. At this meeting, the data elements required to support development of Part 2 of the WHPP (this document) which identifies potential contaminant sources within the DWSMAs and identifies management strategies to help safeguard the municipal water supply from identified potential contaminant sources were discussed. An assessment of the data elements that pertain to the Eagan WHPP has been prepared, as required by the Minnesota Wellhead Protection Rule, and is presented in Appendix C. P;\Mpls\23 MNU 9 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 3.0 Inventory of Potential Contaminant Sources The DWSMA associated with Eagan's South Well Field extends into the cities of Apple Valley and Rosemount (Figure 1). As shown on Figure 1, there are no areas of overlap between the Eagan DWSMAs and the DWSMAs for any of the surrounding cities. A variety of land uses are present in the DWSMAs that may impact the source water aquifer. Per the January 15, 2013 Second Scoping Decision, the City performed a potential contaminant source inventory (PCSI) within the DWSMAs. 3.1 Inventory Process At the Second Scoping Meeting, the types of potential contaminant sources that must be inventoried in the DWSMA were discussed. As discussed in Appendix C, sources of data accessed for the potential contaminant source inventory include City ofEagan, Dakota County, Minnesota Department of Natural Resources (MDNR), Minnesota Department of Public Safety (MDPS), Minnesota Geological Survey (MGS), Minnesota Pollution Control Agency (MPCA), and U.S. Environmental Protection Agency (EPA) databases. Aquifer vulnerability in the DWSMAs varies (Figure 1). Aquifer vulnerability in the majority of the North Well Field DWSMA is classified as High and there are smaller areas in the DWSMA in which the aquifer vulnerability is classified as Moderate or Low. In the South Well Field DWSMA, while the areas of different aquifer vulnerability are more nearly equal than in the North Well Field DWSMA, the High vulnerability classification applies to the largest percentage of the area in the DWSMA and :the Low vulnerability classification applies to the smallest percentage of the area in the DWSMA. In the areas of Low aquifer vulnerability classification, the types of potential contaminant sources inventoried include wells (active and sealed) and potential Class V disposal wells (defined by the U.S. EPA as cesspools, large -scale septic systems serving more than 20 people, or potential automotive maintenance waste disposal wells /pits). In the areas of Moderate aquifer vulnerability classification, the types of potential contaminant sources inventoried include wells (active and sealed), potential Class V disposal wells, and storage tanks. In areas of High aquifer vulnerability classification, the types of potential contaminant point sources inventoried include wells (active and sealed), chemical storage sites, potential Class V disposal wells, dump and spill sites, hazardous waste generators, leaking tank sites, individual sewage treatment systems (ISTS; a.k.a., septic P: \Mpls\23 MN \19\23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.doox systems), and registered storage tank sites. In addition, agricultural land use (non -point source) was also identified in areas of High aquifer vulnerability. The first step in the inventory was to determine if there were any potential contaminant sources in the Inner Wellhead Management Zone (IWMZ) or the Emergency Response Zone (ERZ). The IWMZ is defined as the area within a 200 -foot radius of each municipal well. The ERZ is defined as the area within which the travel time of groundwater to one of the municipal wells is one year or less. The inventory was then expanded out to the boundaries of the DWSMAs. Potential contaminant sources were assigned a priority based on the relative risk they pose to the public water supply. The evaluation of risk related to a potential contaminant source type is based on the locations of potential contaminant sources of that type. Higher priority was assigned to those potential contaminant sources that would potentially pose the highest risk to the municipal water supply should a contaminant release occur. 3.2 Inventory Results A more detailed discussion of the potential contaminant sources within the DWSMAs is presented in Appendix C. The inventory results are summarized in Table 3. The Wellhead Protection rules require that at least 25 locations of each type of potential contaminant source identified during the 'PCSI be verified during preparation of the plan. The rules also require that if there are fewer than 25 of a particular potential contaminant source type that all locations of that type be verified. During the preparation of this Plan, all potential contaminant source locations identified during the PCSI were verified to the extent possible based on available information. Verification procedures used included matching mapped locations with addresses on in the applicable federal, state, or county database, published business addresses, property parcel addresses, local knowledge of City staff, and /:or :information from City files (note that not all verification procedures were used for each type of potential contaminant source). Verified locations are identified in the tables in Appendix C. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 9 4.0 Impact of Changes to the Public Water Supply Wells In accordance with the requirements of Minnesota Rules 4720.5220, anticipated changes in the physical environment, land use, surface water, and groundwater in the DWSMAs within the next 10 years and the impact of these changes on the source water aquifers are discussed in this section. 4.1 Potential Changes Identified 4.1.1 Physical Environment Significant or large -scale changes in the physical environment are not anticipated in the next ten years. Changes to existing municipal wells that provide water for the City are not anticipated in the next ten years. As discussed in the Water Supply and Distribution Plan (Bonestroo, 2008), it is considered likely that the City will construct one additional water supply well in the North Well Field by about 2020. It is anticipated that the new well would be constructed in the Jordan Sandstone aquifer. While operation of a new municipal water supply well in the North Well Field may change the boundaries of the DWSMA associated with the well field it would likely not affect the management strategies presented in this Plan. The City will work with the other local governmental units whose jurisdictions overlap the DWSMAs to the extent practicable to manage the portions of the DWSMAs that fall within their jurisdictional boundaries. 4.1.2 Land Use Land within the City of Eagan, including within the DWSMAs, is essentially fully developed with approximately 95% of the land in Eagan being developed (Eagan, 2010). Redevelopment of areas will occur in the future. A current (2010) land use map and a projected land use map for 2030 are shown on Figures 2 and 3, respectively. Comparison of the current land use with the projected year 2030 land use indicates that, in general, the few undeveloped properties within the DWSMAs are anticipated to be developed. City staff anticipate that the small area of agricultural land use currently in the DWSMAs will be developed and put to other uses in the next few years. Projected future land uses in the DWSMAs are currently present within the DWSMAs. Therefore, all land uses anticipated during the next ten years within the DWSMAs are currently present in the area covered by this Plan. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 10 As a result, adjustments in the land use within the DWSMAs such as those projected for the year 2030 will be adequately addressed by the management strategies put forth in this Plan. 4.1.3 Surface Water There are surface water bodies and wetlands within the DWSMAs. Eagan has in place plans (see Bonestroo, 2007a; b), ordinances, and zoning to protect these surface water bodies and wetlands, as well as to manage stormwater within the City. Eagan's management of surface water bodies, wetlands, and stormwater is not expected to adversely affect the management strategies for the Eagan DWSMAs. Rather, the City's management of surface water bodies, wetlands, and stormwater is consistent with the objectives of this Plan. Therefore, the City believes that additional management actions related to surface water, wetlands, or stormwater in this Plan are not necessary. The City is not aware of any plans to alter the course or location of any surface water bodies currently present within the DWSMAs in the next M years. 4.1.4 Groundwater As discussed above, the City currently provides water to residents of Eagan and a portion of Inver Grove Heights. The City anticipates continuing to supply water to a portion of Inver Grove Heights into the future. As discussed in the 2030 Comprehensive Plan Update (Eagan, 2010), Eagan is nearly fully developed but future increases in population are anticipated. As the population of Eagan grows water demand in the City will grow as well. As discussed in the Water Supply and Distribution Plan ( Bonestroo, 2008), it is considered likely that the City will construct one additional water supply well in the North Well Field 'by :about 2020 to., neet increased water demand. It is anticipated that the new well would be constructed in the Jordan :Sandstone aquifer. City staff inspect the treatment plants and municipal wells regularly. The MDH inspects all treatment facilities and wells annually. This inspection includes sampling of all wells to insure they comply with applicable regulatory standards. In addition, Eagan has a SCADA system that continuously measures the volume of water pumped from a well, the instantaneous pumping rate for each well, and the water level (static or pumping) in each well. The SCADA system can produce daily reports summarizing the data recorded for each of the municipal wells. Long term groundwater level data for the Jordan Sandstone aquifer have been collected from an MDNR observation well (Observation Well 19030; Unique No. 205809) in the northeastern portion P: \Mpls\23 MN \l9 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx I I of Eagan since 1977. The data indicates that potentiometric levels in the Jordan Sandstone aquifer fluctuate seasonally. In addition, over the entire data record (August 1977 — March 2013) the potentiometric level in the Jordan Sandstone aquifer measured in the MDNR observation well shows a declining trend. However, during the period 2008 to 2013 there is no clear decreasing trend in the water level data. The MDNR has also collected potentiometric level data for the Mt. Simon Sandstone aquifer since July 2011 from an observation well near Lebanon Hills Regional Park (Observation Well 19086; Unique No. 783608). The available data from this well indicates that the potentiometric level in the Mt. Simon Sandstone does undergo seasonal fluctuation but the dataset does not cover a sufficiently long time period to allow characterization of any long term potentiometric surface trends in the Mt. Simon Sandstone aquifer. The City supports water conservation. The City has put in place permanent,;year -round outdoor water usage rules which restrict water usage to either odd or even days of the month, depending on the property address. Eagan has also adopted a tiered water:rate structure to encourage users to conserve water. In addition, Chapter 3 of the City Code requires that leaking water lines be repaired within 24 hours of identification of the leak. In all new ,construction, the use of low -flow water conserving toilets and fixtures is required. Information on water conservation is available via the City's website. For new developments, Eagan requires proof of proper closure of unused wells on the property. As shown in Table 4 and on Figure 4, there are 42 high capacity wells within one mile of the Eagan DWSMAs (including the Eagan municipal wells). ;(A high capacity well is a well that pumps 10,000 or more gallons per day or 1,000,000 or more gallons per year.) In the next ten years it is possible that new business or industrial developments in or near Eagan may seek to construct privately -owned high capacity wells completed in one of the source water aquifers. Depending on their location, such wells could potentially: affect the DWSMAs. In addition to managing to the extent possible installation of any new high capacity wells in Eagan, the City will work with the Cities of Apple Valley and Rosemount, to the extent feasible and practicable, to manage the installation of any new high capacity water supply wells in one of the source water aquifers within or near the portion of the South Well Field DWSMA that extends into each of these other municipalities. The City of Eagan currently does not know of any proposed developments that include plans for privately -owned high capacity wells within the DWSMAs. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan\WorkFiles\Part 2 WHPP \DRAF"T Eagan Part 2 WHPP_7- 3- 14,docx 12 Beyond the projected addition of one well to the Eagan municipal water supply system, the City is not aware of any plans for significant changes regarding groundwater use within the DWSMAs that are anticipated to occur within the next ten years. 4.2 Impact of Changes 4.2.1 Water Use In the coming years, the City's population and water demand are anticipated to increase. Eagan's Water Supply Plan (Eagan, 2007) conservatively projects water use of approximately 4.0 billion gallons in the year 2020. Based on the information in the City's Water `Supply Plan and water use reported to the MDNR in 2010, water use is projected to increase approximately 31% between 2010 and 2020. Based on the projected increase in water demand, it is likely that the City will need to install one new municipal water supply well in the next ten years. As noted above, Eagan has a water conservation program that includes a tiered water rate structure and year -round odd /even outdoor water use restrictions. The construction and operation of one or more additional high capacity wells in or near the Eagan DWSMAs or significant changes in current groundwater appropriations for existing wells in the area could affect the source water aquifers and local water supplies. Such changes could also potentially change the boundaries of the WHPAs,and DWSMAs delineated for the existing City of Eagan wells. Increased pumpage from the source water aquifers in the vicinity of Eagan could result in a lowering of static water levels in the City of Eagan wells if the pumping exceeds the recharge to the aquifers. The City of Eagan will work with the MDH Source Water Protection Unit to identify any proposed high capacity wells and provide interaction with the proposed well owner(s) to minimize problems. 4.2.2 Influence of :Existing Water and Land Government Programs and Regulations Chapter 3 of the Eagan City Code addresses the public water supply. A copy of the Eagan City Code is available from the Wellhead Protection Manager or on the Internet at the following location: http / /li brary.municode.coin/index. aspx ?cli entld= 13070. Chapter 3 of the City Code specifies that if property owners or occupants do not repair a leaking water service pipe within 24 hours after of receiving oral or written notice of the presence of a leak the water service to the property may be shut off until the leaking pipe has been repaired. The City has put in place a year- round, odd -even restriction on outdoor water usage. That is, outdoor water usage is allowed at even - numbered addresses on even - numbered days and at odd - numbered P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 13 addresses on odd - numbered days. There is a three week exception from the outdoor water use restrictions for newly seeded or sodded lawns and new landscaping. The aim of this restriction is to even out water usage during peak demand times in the City. Eagan has a tiered water rate structure in which a higher rate is charged to the consumer for water usage above the consumer's winter usage. The aim of the tiered rate structure is to give the consumer an incentive for minimizing their water usage, particularly during the warmer months of the year when demand is generally higher. Chapter 4, Section 4.04 of the Eagan City Code addresses individual sewage treatment systems (ISTS). The City Code adopts the State statutes and rules regarding.ISTS, except as specified in the Code, and requires a property owner to get a permit from the City before constructing, replacing, extending, or repairing an ISTS. Chapter 4, Section 4.30 subd. 5.H of the City Code requires written approval from the City Council for installation of a well larger than 4- inches in diameter anywhere within the City. Stormwater management in the City is addressed in Eagan's Stormwater Management Plan (Bonestroo, 2007b) and Water Quality and Wetland Management Plan (Bonestroo, 2007a). The City believes that their existing stormwater management program is sufficient to address stormwater within the DWSMAs. In those portions of the South Well Field DWSMA that are outside of the Eagan city limits, the City must rely on other governmental units for regulations that address issues that may impact the source water aquifers, Therefore, Apple Valley and Rosemount city ordinances; Dakota County ordinances, Dakota County Well Management Program, the MDNR Waters Appropriations Permitting Program, the State of Minnesota Well Management and Drinking Water Supply Programs; The U.S. EPA's program for regulation of Class V wells; and the MPCA's regulation of hazardous waste generators and oversight of contaminant release response, and permitting /regulation program for operation of storage tanks will be relied upon for assistance in regulating the installation of new wells, water appropriation permitting, the proper sealing /abandonment of existing wells, and regulation of potential contaminant sources that could potentially affect drinking water quality in the City. The City believes that the current level of regulations and oversight are adequate to address these issues. Land use control and land activities outside of the City are governed by the local unit of government with jurisdiction in a particular area. This Plan has been developed to protect the interests of the City of Eagan and, to the extent practicable, to have no adverse effect on the plans and strategies P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 14 developed for adjacent communities. The Metropolitan Council jurisdiction overlaps both of Eagan's DWSMAs. The North Well Field DWSMA is overlapped by the jurisdictions of the Lower Minnesota River Watershed District and the Gun Club Lake Watershed Management Organization. The South Well Field DWSMA extends into Apple Valley and Rosemount. In addition, the South Well Field DWSMA is overlapped by jurisdictions of the Gun Club Lake Watershed Management Organization and the Vermillion River Watershed Joint Powers Organization. This Plan will be provided to these other governmental units as a resource for future land development planning. Local ordinances and plans related to land use will be relied upon for the management of the portion of Eagan's DWSMAs that extends into Apple Valley and Rosemount. The Wellhead Protection Manager will, to the extent feasible and practicable, communicate the goals and objectives of this Plan to the other local governmental units whose jurisdictions overlap the Eagan DWSMAs. The City will continue to rely on Federal, State, County, and local agencies and regulations and programs to handle issues outside of the City's boundaries regarding water conservation, water appropriations, well installation and sealing, septic systems, and storm and sanitary sewer extensions. The City will comply, as necessary, with the requirements of the MPCA's current Stormwater Pollution Prevention Program (SWPPP) and the current National Pollutant Discharge Elimination System (NPDES) program to regulate the quality and quantity of stormwater discharge. These programs have proven to be effective: City staff will cooperate with these agencies if any issues arise. 4.2.3 Administrative., Technical, and Financial Considerations Eagan will have adequate resources available to protect the public water supply's source water aquifers. In general, funds to support ongoing wellhead and source water protection efforts will come from the City's Public Utilities Enterprise Fund. The City may also submit grant applications to the Minnesota Department of Health's Source Water Protection Grant Program for additional funds for source water protection programs. Wellhead and source water protection activities will be evaluated at least every two years and any changes in the focus of the tasks will also be evaluated to determine if additional funding will be necessary to accommodate the changes. For this Plan to be effective, the City will need to continue making the public aware of the issues affecting its water supply through public educational programs. Therefore, a significant portion of the wellhead and source water protection actions will include public education. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.doex 15 Routine administrative duties will be directed or perfonned by the Wellhead Protection Manager. Specific tasks and strategies will be performed by the Wellhead Protection Manager or delegated by the Manager to City staff or outside resources. Based on current population projections and existing pumping capacity, the City anticipates installing one new water supply well in the next ten years. The City does not anticipate adding additional storage reservoirs or treatment facilities in the next ten years.. If new high capacity wells are installed in the vicinity of the Eagan DWSMAs, the City will periodically evaluate, with the assistance of their Wellhead Protection Consultant and, perhaps, the MDH, what effect, if any, the new wells have on the boundaries of the Eagan DWSMAs. Eagan will work, to the extent practicable, with the other local governmental units whose jurisdictions overlap the Eagan DWSMAs to manage the portion of the DWSMAs within each of these jurisdictions. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 16 5.0 Issues, Problems, and Opportunities In accordance with Minnesota Rules chapter 4720.5230, this section discusses issues, problems, and opportunities related to land use, comments from local units of government and the general public, the data elements and local, state, and federal programs and regulations. 5.1 Land Use Issues, Problems, and Opportunities 5.1.1 Source Water Aquifer As shown on Figure 1, the aquifer vulnerability classification in the Eagan DWSMAs ranges from Low to High. In the North Well Field DWSMA the aquifer vulnerability in the majority of the area is classified as High. In the South Well Field DWSMA the areas of Low, Moderate, and High aquifer vulnerability are more nearly equivalent than in the North Well Field DWSMA, Therefore, land use issues, problems and opportunities must be assessed to determine what, if any, potential affect they may have on the management of the municipal wells and the Eagan DWSMAs. The City anticipates installing one new municipal well in the next ten years. Installation of additional high capacity wells within or near the Eagan DWSMAs, :either by Eagan or others (either municipal wells or private wells), could produce changes in ;the groundwater flow system which could result in changes to the shape and extent of the WHPAs and DWSMAs delineated for this Plan. The City will work with the Wellhead Protection Consultant and MDH to amend this Plan as necessary if and when additional high capacity wells are installed within or near the DWSMAs. As discussed elsewhere in this Plan, potential sources of contamination that could affect the source water aquifer were identified during the PCSI. These potential contaminant sources include wells, storage tanks, hazardous waste generators, dump and spill sites, chemical storage sites, ISTS, and potential Class V well locations. A few of the potential contaminant sources identified in the DWSMAs are located within the Inner Wellhead Management Zones around the Eagan wells. A few of the identified potential contaminant source locations fall in or near the Emergency Management Zones (EMZs) around the municipal wells. The entities in the various potential contaminant source categories are regulated by County or State programs. The lack of City jurisdiction over the potential contaminant source entities poses a potential problem for protection of the source water aquifer. However, the jurisdictional issues also provide the City of Eagan with an opportunity to develop working relationships with County and State agencies that regulate the potential contaminant source P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 17 entities. Therefore, the City will work with the appropriate County and State programs, to the extent practicable, to address the potential contaminant sources within the DWSMAs. Eagan has a Comprehensive Plan (Eagan, 20 10) in place that includes policies for managing growth of the City. Policies identified in the Comprehensive Plan will help protect the City's source water aquifer. Eagan will also discuss with the Cities of Apple Valley and Rosemount, to the extent practicable, the development of land management policies that will protect the source water aquifer in the portion of the South Well Field DWSMA that extends into these cities. 5.1.2 Groundwater Quality Eagan has always placed a high priority on the safety of the municipal water supply system. To prevent the possibility of unauthorized people gaining access to the City's wells, Eagan strictly limits access to their municipal wells and associated infrastructure to the City's Public Works staff. As discussed in Appendix C, groundwater pumped from the source water aquifers is currently free of pathogens and disease - causing organisms and meets or exceeds the water quality requirements of the Federal Safe Drinking Water Act. The water pumped by the municipal wells is classified as "hard" and the City does treat the water to prevent precipitation of iron and manganese in the; distribution system. 5.1.3 DWSMAs Current land uses within the.DWSMA that cover more than 1% of the area in the DWSMAs include residential uses;, parks /recreational /preserve uses, industrial and utility uses, commercial uses, undeveloped land, and transportation corridors. Agricultural land uses are found in less than I% of the area encompassed by the DWSMAs (Appendix C). As shown Table 1, just over half of the Eagan municipal wells open to the Jordan Sandstone aquifer have been classified as being vulnerable to contamination while the remainder of the municipal wells open to the Jordan Sandstone as well as the wells open to the Mt. Simon Sandstone aquifer have been classified as not vulnerable to contamination. The uppermost source water aquifer in the Eagan DWSMAs has also been classified as vulnerable to contamination, although the vulnerability classification varies across the DWSMAs. It was not necessary to include a surface water contribution area in the delineation of the Eagan DWSMAs (Barr, 2012). While current and future land use could potentially affect the management strategies for portions of the Eagan DWSMAs, no Pr\Mpls\23 MN \19\23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 18 issues, problems, or opportunities, other than the potential contaminant source locations previously discussed have been identified regarding land uses in the DWSMAs. As discussed elsewhere in this Plan, both DWSMAs are overlapped by other jurisdictions and portions of the South Well Field DWSMA extend beyond the Eagan city limits into Apple Valley and Rosemount. Thus, Eagan does not have jurisdiction over the entire South Well Field DWSMA. Therefore, Eagan will work, to the extent practicable, with Apple Valley and Rosemount to establish requirements regarding management of the portions of the South Well Field DWSMA within their jurisdictions. Information gathered for this Plan provides the City with the basis for tracking potential contaminant sources within the DWSMAs. Thus, the City has an opportunity to catalogand track potential contaminant sources and stay informed of land use changes or potential future threats to the source water aquifer. 5.2 Issues, Problems, and Opportunities Disclosed at Public Meetings and in Written Comments At the beginning of the development of this Plan, the City of Eagan sent a notification to other local units of government of its intention to prepare a wellhead protection plan amendment. The MDH approved Part 1 of the Plan in November 2012 (MDH 2012). As required by the Wellhead Protection Rules, Eagan subsequently sent information on the WHPAs, DWSMAs, and aquifer and well vulnerability to the local units of government whose jurisdictions overlap some portion of the Eagan DWSMAs: The City of Eagan held an open house on December 11, 2012 and a Public Information Meeting on December 18, 2012 to receive comments on the Part 1 Wellhead Protection Plan amendment from the general public. The local units of government whose jurisdictions overlap the DWSMAs were notified of the Public Information Meeting. To date, the City has not received any communications of issues, problems, or opportunities related to the wellhead protection planning process. As required by the Wellhead Protection Rules, the City provided local units of government whose jurisdictions overlap the DWSMAs a copy of the draft Part 2 Wellhead Protection Plan. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WI- IPP_7- 3- 14.doex 19 The City held a Public Hearing on the WHPP on TO BE DETERMINED. The local units of government whose jurisdictions overlap the DWSMA were notified of the tine, date, and place for the Public Hearing. 5.3 Issues, Problems, and Opportunities Related to the Data Elements Beginning with the delineation of the WHPAs (i.e., Part 1 of this Plan) and continuing in this document, the required data elements identified by the MDH have been addressed. As discussed in Appendix C, available local and regional information was used in compiling and assessing the data elements. The City intends to continue collecting data from the municipal wells and other applicable information from public data sources, as it becomes available, during the next ten years. At a minimum, this Plan will be revised /updated every 10 years, as required by the Wellhead Protection Rules. Each time this Plan is revised /updated the most recent and accurate data available will be used. 5.4 Issues, Problems, and Opportunities Related to Local, State, and Federal Programs and Regulations State and local units of government currently enforce land use ordinances, zoning laws, sewer ordinances, well permitting regulations, stormwater regulations, storage tank regulations, hazardous waste generator regulations,, spill site remediation regulations, and groundwater appropriation permit regulations. The City will work with the Cities of Apple Valley and Rosemount to ensure proper management of the portion of the South Well Field DWSMA that extends into these cities. The City will work to promote the use =of best management practices for potential contaminant source properties within :the DWSMAs. It is anticipated that local issues will be adequately addressed through these existing processes and adoption of best management practices. Neighboring cities whose jurisdictions overlap Eagan's South Well Field DWSMA use the same source water aquifers as Eagan for their municipal water supplies. Implementation of this WHPP will provide the City with the opportunity to work with the neighboring cities whose jurisdictions overlap the southern DWSMA to cooperatively manage their shared source water resource. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 20 6.0 Wellhead Protection Goals In accordance with Minnesota Rules chapter 4720.5240, this section discusses the goals for present and future water use and land use in the DWSMAs to provide a framework for Plan objectives and related actions. Goals presented in this section were selected based on the information gathered and compiled from the data elements, delineations of the WHPAs and DWSMAs, results of the vulnerability assessments, results of the PCSI, evaluation of potential for changes in land and water uses, identified issues, problems, and opportunities, and evaluation of this information. Through the years the City has worked to meet water demands with a sufficient and safe water supply. Eagan intends to continue providing a safe water supply to its residents ;and businesses and other customers into the future by implementing this Plan. Some of the Eagan municipal wells have been classified by the MDH as vulnerable to contamination from the surface. The goals and objectives of this Plan focus on reducing the potential contaminant pathways to the source water aquifer that may be provided by private wells, educating potential contaminant source property owners.,;and water supply users regarding the City's wellhead protection program and what they can do to help maintain the quality of the City's drinking water supply and working with the Cities of Apple Valley and Rosemount to ensure, to the extent possible, proper management of the portions of the South Well Field DWSMA that extend into these cities. Eagan has identified the following.goals for implementation of this Plan: • The City will work to maintain or improve the current level of water quality so that the municipal water supply will continue to meet or exceed all applicable state and federal water quality standards. Since the South Well Field DWSMA extends into surrounding cities, the City of Eagan will, to the extent possible and practicable, work with the surrounding cities with the goal of protecting the source water aquifers. • The City will provide information and promote activities that protect the City's source water aquifers. This will result in increased public awareness of the Wellhead and Source Water P:\Mpls\23 MN \19\23191155 Eagan Wellhead Protection Plan \WorkFilesTart 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 21 Protection Program and groundwater- related issues and include activities to manage the identified potential contaminant source properties within the DWSMAs. ® The City will continue to compile data from their wells and available public sources to support future wellhead and source water protection efforts. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 22 7.0 Objectives and Plans of Action In accordance with Minnesota Rules chapter 4720.5250, this section discusses the objectives and plans of action to goals for Eagan's Wellhead and Source Water Protection Program. 7.1 Establishing Priorities The uppermost source water aquifer that supplies much of the groundwater for Eagan's public water supply has been classified as vulnerable to contamination. Potential contaminant sources within the DWSMAs have been determined to consist of storage tanks sites, hazardous waste generators, dump and spill sites, ISTS, chemical storage sites, potential Class V well locations, and wells. Privately owned wells within the DWSMAs could potentially provide a pathway for contaminants to reach the source water aquifers if they were not properly constructed, are not properly maintained, or are not properly sealed when no longer in use. Aquifer vulnerability varies from Low to High in the Eagan DWSMAs. Addressing potential contaminant sources in areas where aquifer vulnerability is classified as High should be given a high priority. In addition, addressing privately owned wells that extend into or through the source water aquifers should also be given a high priority. Priorities assigned to the various potential contaminant source categories are summarized in'Table 3. The City has identified the objectives and corresponding actions described in the following sections for accomplishing the Wellhead andsource water protection goals discussed above in Section 6. The goals for the City of Eagan Wellhead and,Source Water Protection Program identified in Section 6 of this Plan will be achieved through the following management actions: • Well management 1. Encouraging.the proper sealing of all unused wells within the DWSMAs. 2. Encouraging proper management of existing wells with in the DWSMAs. 3. Evaluating the need for a new ordinance regarding installation of wells in the City. • Potential contaminant source properties 1. Encourage proper handling of chemicals /wastes. 2. Encourage proper operation of storage tanks. 3. Removal of dump materials from within and near the IWMZ for Eagan Wells 8 and 9. 4. Periodically obtain information on the status of various permits associated with potential contaminant sources from the regulating agencies to allow timely P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 23 recognition of potential problems arising at a particular property that could affect the municipal water supply. • Public education 1. Providing the public with information regarding the water quality of the City's drinking water. 2. Improving public awareness and understanding of the City's Wellhead Protection Program. Land use management 1. Inclusion of wellhead and source water protection in the City's planning process. Continued data collection 1. Recording static and pumping water levels in the Eagan' municipal wells. 2. Compilation of additional local geologic and hydrogeologic -data as it becomes available from public sources. 3. Using new geologic /hydrogeologic data to update the groundwater flow model used in the delineation of the WHPA. 4. Periodic compilation of updated information on potential contaminant sources within the DWSMA. 7.2 Well Management The well management objectives outlined in this section consist of promoting the proper sealing of any unused, unmaintained, damaged, or abandoned wells and promoting proper management of active wells within the DWSMAs, which will include working with other cities within the South Well Field DWSMA to accomplish the objectives. 7.2.1 Distribution of Well Operation and Maintenance Information The MDH has developed a.han.dbook of information on proper well construction, operation, and maintenance titled "The Well Owner's Handbook ". This handbook is available on the MDH website. The City will provide the handbook information to all owners of active wells within the DWSMAs. To accomplish this, a link to the MDH website page where the handbook can be found will be added to the City's website. The City will also notify well owners within the DWSMAs via mail that the information is available through the City's website. The cities of Apple Valley and Rosemount will be asked to provide the handbook information to any new well owners that take up residence in the portion of the South Well Field DWSMA that falls within their jurisdictions. Eagan staff will track P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 24 the number of well owners to whom they provide information regarding the Well Owner's Handbook. 7.2.1.1 Source of Action Eagan staff will obtain the website information for the handbook from the MDH. City staff will then mail the website information to appropriate addresses within the DWSMAs, include a link to the MDH website on the City's website, have a copy of the handbook available in a publicly accessible location in the Eagan city offices, and request that other cities within the South Well Field DWSMA provide a link on their websites to the MDH website page where the handbook can be found. 7.2.1.2 Cooperators Eagan, Apple Valley, and Rosemount staffs. 7.2.1.3 Time Frame Distribution of the information to owners of wells and the requests to the cities of Apple Valley and Rosemount will be completed within 1 year after approval of this WHPP. 7.2.1.4 Estimated Cost Approximately $1,000. Costs will include City staff time, postcard printing and postage costs, and handbook printing costs. 7.2.1.5 Goals Achieved Through the MDH handbook, well owners will be educated concerning the proper operation and maintenance of wells. Proper operation and maintenance of wells will reduce the potential risk of these wells becoming pathways for contaminants to travel from the ground surface to the source water aquifer. Success criterion: Notification by mail of well owners in the DWSMAs that information on the proper operation and maintenance of private wells is available through the City's webs ite will be completed within one year of MDH approval of the WHPP and tracking of the number of well owners to whom the notification is sent. 7.2.2 Promote the Proper Sealing of Unused, Unmaintained, Damaged, or Abandoned Wells within the City City staff will promote the proper sealing of unused privately owned wells within the DWSMAs. Proper sealing of unused wells can be promoted by periodically mailing (e.g., as water bill inserts or post cards) a reminder to owners of wells that unused wells should be properly sealed and by posting P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 25 a reminder on the City's website. The reminder will include a notification of the Dakota County cost share program for the sealing of unused wells. Proper sealing of unused wells at properties on which new developments are built or as properties are redeveloped can be promoted as part of the City's development approval process. City staff will work with staff from the other cities into which the South Well Field DWSMA extends, to the extent practicable, to promote the proper sealing of unused privately owned wells in the portions of the DWSMA within their jurisdictions. Eagan staff will provide assistance in disseminating appropriate information to neighboring cities if requested and feasible. 7.2.2.1 Source of Action City of Eagan staff and staff from Apple Valley and Rosemount. 7.2.2.2 Cooperators City staff and Apple Valley and Rosemount staffs. 7.2.2.3 Time Frame The first reminders to owners of wells identified:as high priority (i.e., wells completed in or penetrating a source water aquifer; see Table 3) will occur within one year of approval of this Plan. Subsequent reminders will include owners of wells identified as high and moderate priority and will be mailed approximately every three years beginning in year four of Plan implementation. The Wellhead Protection Manager:, or designated representative, will contact representatives of the other cities into which the South Well Field DWSMA extends to request their assistance in promoting proper sealing of unused wells and to invite their participation in a Wellhead Protection Coordination Committee within one year of approval of this WHPP. 7.2.2.4 Estimated Cost Approximately $1,00042,000 for each well sealing reminder mailing event. City staff time and costs for preparing and mailing reminders to well owners. 7.2.2.5 Goals Achieved As this action is implemented, the City's goal of working to eliminate potential pathways for contaminants to travel from the ground surface to the source water aquifers will be realized. Success criterion: Completion of distributing the reminders distributed to well owners in the DWSMAs per the time frames identified in Section 7.2.2.3 and tracking of the number of reminders distributed. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14,docx 26 7.2.3 Evaluate Potential New Well Ordinance Chapter 4, Section 4.30 subd. 5.11 of the City Code requires written approval from the City Council for installation of a well larger than 4- inches in diameter anywhere within the City. City staff will evaluate the feasibility and need for a new well ordinance that either 1) requires written approval from the City Council for installation of a well of any diameter within the City or 2) prohibits the installation of a well either a) anywhere within the City limits or b) within the portions of the DWSMAs within the City limits. If the evaluation determines that a new well ordinance is feasible and needed then City staff will make a recommendation to the City Council. 7.2.3.1 Source of Action City of Eagan staff 7.2.3.2 Cooperators None - 7.2.3.3 Time Frame The evaluation of a potential new well ordinance will be completed within 18 months of approval of this WHPP. 7.2.3.4 Estimated Cost City staff time 7.2.3.5 Goals Achieved The evaluation will determine if a new well ordinance is needed to prevent the introduction of new potential pathways pathways for contaminants to travel from the ground surface to the source water aquifers is needed. Success criterion: Completion of the evaluation within the time frame identified in Section 7.2.3.3 and, if determined necessary, making a recommendation to the City Council regarding a new well ordinance. 7.2.3 Identify New High Capacity Wells in or Near the DWSMAs City staff will identify new high- capacity wells that are proposed for construction in or near Eagan's DWSMAs and /or major changes to groundwater appropriations for existing high- capacity wells to determine whether the pumping of said wells will affect the groundwater flow direction, static water level, or groundwater availability within the DWSMAs or alter the current boundaries of the DWSMAs delineation or other portions of the City's WHPP. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 27 7.2.3.1 Source of Action The City receives notification from Dakota County Environmental Services every time a well permit or sealing permit (including for high capacity wells) is requested within Eagan. City staff will also work on an ongoing basis to obtain from the MDH and Regional MDNR office infonnation on any newly proposed /constructed high capacity wells within or near the DWSMAs outside of the city limits of Eagan or any changes to existing appropriations permits for existing, nearby high capacity wells. City staff will also request assistance from the Wellhead Protection Consultant and the MDH to evaluate whether proposed pumping (or changes to pumping) will change the boundaries of the DWSMAs delineated for Eagan's wells. 7.2.3.2 Cooperators City staff, Dakota County Environmental Services, MDH; MDNR, and the Wellhead Protection Consultant. 7.2.3.3 Time Frame Ongoing. 7.2.3.4 Estimated Cost Approximately $3,000- $10,000 for each event of identifying new wells or changes to existing appropriations permits and evaluating how the changes may affect the boundaries of the DWSMAs. Estimated costs are for City staff time -and, potentially, `Wellhead Protection Consultant time. 7.2.3.5 Goals Achieved As this action is implemented, the City's WHPA / DWSMA delineations will remain current. New well owners will also be identified and educational materials identified /developed as part of other well management strategies can be provided to these new well owners. Success criterion: Annual detennination of whether there are new high capacity wells in or near the DWSMAs and if there have been any major changes in permitted appropriations for existing high capacity wells in or near the DWSMAs. 7.3 Potential Contaminant Source Properties The management objectives outlined in this section consist of promoting proper operation of storage tanks, maintaining an up -to -date database of storage tank properties in the portions of the DWSMAs where aquifer vulnerability is classified as Moderate or High, providing owners of properties where P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 28 Class V wells may be, or may have been, with information on Class V wells and associated regulations, promoting proper handling of chemicals and wastes, maintaining the IWMZ around each well so that potential contaminants are prevented from entering the IWMZs, and working with the cities of Apple Valley and Rosemount to the extent practicable to promote similar activities at potential contaminant source properties within the portions of the Eagan DWSMA in these cities. 7.3.1 Information for Registered Storage Tank Owners With the assistance of the MPCA or the Wellhead Protection Consultant, the City will prepare an information packet for owners of properties within the High and Moderate aquifer vulnerability zones of the DWSMAs that have registered storage tanks. The information packet will be sent first to owners of properties located in those portions of the DWSMAs where he aquifer vulnerability is classified as High. Once this is completed, the information packet will be sent to owners of properties located in those portions of the DWSMAs where the aquifer vulnerability is classified as Moderate. This information packet will include information on the _,City's Wellhead and Source Water Protection Program (the Program) and MPCA publications on proper operation and maintenance of storage tanks. A copy of the information packet .materials will be retained by the City. 7.3.1.1 Source of Action City staff, possibly with the assistance of the Wellhead Protection Consultant, will obtain from the MPCA publications on proper storage tank operation and maintenance for the information packet. City staff, possibly with the assistance of the Wellhead Protection Consultant, will prepare general information regarding the Wellhead Protection Program. 7.3.1.2 Cooperators City staff, the MPCA, and, possibly, the Wellhead Protection Consultant, 7.3.1.3 Time Frame The information packet will be sent to owners of properties where aquifer vulnerability is classified as High within one year of approval of this Plan. The information packet will be sent to owners of properties where aquifer vulnerability is classified as Moderate within two years of approval of this Plan. Targeted registered storage tank owners will receive an updated information packet five years after the initial packet is provided to then. 7.3.1.4 Estimated Cost Approximately $2,000 - $4,000 for the initial distribution of the information packet to all owners of properties within the High and Moderate vulnerability zones of the DWSMAs on which registered P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 29 storage tanks are located. Estimated costs include City staff time, MPCA staff time, postage costs and, potentially, Wellhead Protection Consultant costs. 7.3.1.5 Goals Achieved Targeted property owners will be educated concerning the Wellhead and Source Water Protection program. Local storage tank owners will be educated on the issues associated with storage tanks and the requirements necessary to maintain a safe and secure system. Property owners will be encouraged to use best management practices regarding their storage tanks, and report any releases of contaminants to the city (in addition to any other actions required by applicable regulations). The property owners will also be educated about the City's Wellhead and Source Water Protection Program, groundwater protection principles, and steps that everyone can take to protect the City's municipal water supply. This information packet provides the City the opportunity to heighten the awareness of wellhead and source water protection to these property owners. Success criterion: Distribution of information packets completed according to the schedule outlined in section 7.3.1.3 and tracking of the number of infonnation packets distributed. 7.3.2 Tracking of Registered Storage Tanks The City will annually request from the MPCA information on the status of registered storage tanks in those portions of the Eagan DWSMAs in which the aquifer vulnerability is classified as High or Moderate. This information will be used to update the PCSI database, as needed, and allow the City to maintain current information regarding these potential contaminant sources in the DWSMAs. 7.3.2.1 Source of Action City staff will contact MPCA staff or request the Wellhead Protection Consultant to contact the MPCA on behalf of the City to obtain the information on the status of registered storage tanks 7.3.2.2 Cooperators City staff, the MPCA, and possibly, the Wellhead Protection Consultant. 7.3.2.3 Time Frame This information will be requested from the MPCA annually starting one year after approval of this Plan. P: \Mpls\23 MNU9 \23191155 Eagan Wellhead Protection Plan \Workpiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 30 7.3.2.4 Estimated Cost Estimated annual costs of $500 - $1,500 include City staff time and, possibly, Wellhead Protection Consultant time. The exact annual cost will depend on the number of new registered tanks that must be added to the potential contaminant source database. 7.3.2.5 Goals Achieved By tracking the status of registered storage tanks within the target areas, the City of Eagan will remain aware of the current status of these potential contaminant sources. This will allow the City to identify potential impacts to the municipal water supply and give the City time to determine the best response to any potential impacts before the municipal water supply is compromised. Success criterion: Submittal of an annual request to the MPCA for information regarding the status of registered storage tanks in those portions of the DWSMAs where aquifer vulnerability is classified as Moderate or High and completion of any updates to the PCSI database necessitated by the new information. 7.3.3 Potential Class V Wells During the PCSI, 25 properties where Class V wells may be located were identified within the DWSMAs. Eagan will work with the MDH and the other local units of government into which the southern DWSMA extends to provide information packets regarding what a Class V well is and the federal requirements associated with Class V wells to owners of these properties. Eagan staff will track the number of information packets distributed:' 7.3.3.1 Source of Action Eagan staff will compile the information on what constitutes a Class V well and what federal requirements are associated with Class V wells with the assistance of MDH staff and, possibly, the Wellhead Protection Consultant. 'City staff will mail the information to targeted property owners in the DWSMAs and, if necessary, work with staff from the other local units of government into whose jurisdictions the southern DWSMA extends to distribute the information. 7.3.3.2 Cooperators Eagan staff, potentially staff from Apply Valley and Rosemount, MDH, and, potentially, the Wellhead Protection Consultant. 7.3.3.3 Time Frame Distribution of the information on Class V wells will occur within two years of approval of this Plan. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 31 7.3.3.4 Estimated Cost Costs for the preparation and distribution of the information packet will include Eagan staff tine, printing and postage costs and, potentially, Wellhead Protection Consultant costs and are estimated to be approximately $1,000 to $1,500. 7.3.3.5 Goals Achieved Property owners will become aware of their responsibilities related to Class V wells. Compliance with the applicable regulations regarding Class V wells by the property owners will reduce the potential for groundwater contamination and impact to the source water aquifer. Success criterion: Distribution of information packets completed according to the schedule outlined in section 7.3.3.3 and tracking of the number of information packets distributed. 7.3.4 Inner Wellhead Management Zone Management The IWMZ is defined in the Minnesota Rules as that area within a 200 -foot radius of a public water supply well. A PCSI was completed for the IWMZ around each Eagan municipal supply well in 2012. The City will continue to monitor setbacks in the 1WMZ around each municipal well, possibly with the assistance of the MDH, to ensure that the IWMZ around each Eagan municipal well remains free of potential contaminant sources. City staff will document each IWMZ inspection and any actions taken to remove potential contaminant sources from an IWMZ. 7.3.4.1 Source of Action Eagan staff. 7.3.4.2 Cooperators City staff and, potentially, the MDH 7.3.4.3 Time Frame The monitoring of setbacks , within the IWMZs will be done at least annually after approval of this Plan. 7.3.4.4 Estimated Cost Costs for monitoring the IWMZ setbacks include Eagan staff time (estimated as approximately $1,000 annually). P:\Mpls\23 MNU9 \23191155 Eagan Wellhead Protection Plan \WorkFilesTart 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 32 7.3.4.5 Goals Achieved By monitoring the IWMZ setbacks, Eagan will be able to keep the IWMZ around each well free of potential contaminant sources and ensure that any new regulated activities will meet required setbacks. Success criterion: Completion of IWMZ inventories per required regulatory schedules and keeping the IWMZ free of potential contaminant sources. 7.3.5 Removal of Dump Materials In and Near the IWMZs for Wells 8 and 9 During the PCSI, an old dump area, reportedly containing demolition debris, was identified near Eagan Wells 8 and 9. A portion of this dump area is within the IWMZs for Wells 8 and 9. The City, with the assistance of the Wellhead Protection Consultant, will address this area in two phases. In phase 1, a work plan will be developed for removing the debris from this dump area and evaluating if there is any soil contamination associated with the debris that must be addressed.. Phase 1 will also include implementation of the plan. MPCA VIC staff will be .consulted during the preparation of the work plan and involved, as needed, during the dump material removal and potential soil contamination evaluation. Phase 2 of the work will be completed following the removal of dump debris and evaluation of potential soil contamination. During phase 2, the former dump area will be restored to the pre- excavation elevation and to be ,consistent with the surroundings. 7.3.5.1 Source of Action Eagan staff. 7.3.5.2 Cooperators City staff, the Wellhead Protection Consultant, MPCA VIC staff 7.3.5.3 Time Frame Development and implementation of the evaluation plan will be completed within four years after approval of this Plan. Site restoration will be completed within one full growing season after dump debris and site evaluation are completed. 7.3.5.4 Estimated Cost Estimated cost for removal of the dump debris in the area near Wells 8 and 9 is $10,000 to $15,000. The exact cost may be higher or lower than this estimated range and will depend upon the ultimate extent of the debris, the type of debris encountered, the ultimate disposal location for the debris, and whether soil contamination that must be addressed is encountered. P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFlles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 33 Estimated cost for restoration of the site after dumb debris removal and soil evaluation are completed is $4,000 to $6,000. The exact cost may be higher or lower than this estimated range depending upon the extent of excavation that is required during the removal of dump debris and volume of soil that must be brought to the site for backfilling and restoration of the excavation. 7.3.5.5 Goals Achieved After the dump debris is removed from the area near Wells 8 and 9 a potential source of contamination in and near the IWMZs for these wells will have been eliminated. Success criterion: Removal of the dump debris from the area near Wells 8 and 9. 7.3.6 Information for Non - Storage Tank Properties Through direct mail contact, the City will encourage the owners of the potential contaminant source properties that are not associated with storage tanks, wells, Class V wells, or ISTS within the High vulnerability zones of the DWSMAs to participate in self - audits of their waste generation and handling. In conjunction with the self- audits, the City will encourage these businesses to request a site visit from the Minnesota Technical Assistance Program (MnTAP);. MnTAP helps Minnesota businesses implement industry tailored solutions that maximize resource efficiency, prevent pollution and reduce costs, to improve public health and the: environment. MnTAP helps Minnesota businesses protect the environment and stay competitive by providing practical alternatives to prevent pollution of land,.air'and water. By reducing waste and increasing efficiency, businesses can save on disposal and raw material costs, decrease the regulatory compliance burden, and make working conditions healthier and safer for their employees. 7.3.6.1 Source of Action Eagan staff. 7.3.6.2 Cooperators None 7.3.6.3 Time Frame Distribution of the direct mail notice will occur within one year of approval of this Plan. 7.3.6.4 Estimated Cost Costs for the preparation and distribution of the direct snail notice will include City staff time and postage costs and is estimated to be $500. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 34 7.3.6.5 Goals Achieved Business owners will become aware of their chemical /waste handling and waste generation and learn of available assistance for identifying ways to minimize and properly dispose their hazardous waste. Success criterion: Distribution of the direct snail notice on the schedule identified in Section 7.3.6.3. City staff will keep track of the number of notices sent out. 7.3.7 Individual Sewage Treatment Systems Section 4.04 of the City Code addresses individual sewage treatment systems (ISTS; also known as septic systems) in Eagan and incorporates by reference the MPCA rules for septic systems in Minnesota Rules part 7080. The City of Eagan reviews septic system - plans and issues permits for construction of these systems. State statute requires that all septic systems are pumped out at least once every three years. City staff will rely on the existing State statute for enforcement of the regulations associated with septic systems. The City will place information related to operation and maintenance of ISTS on their website and send a post card notification to ISTS owners that the information is available on the City's website. 7.3.7.1 Source of Action Eagan staff. 7.3.7.2 Cooperators None - 7.3.7.3 Time Frame Information related to ISTS operation and maintenance will be placed on the City's website and the post card notice sent out within 120 days of approval of this plan. Website information will be reviewed annually to determine if new or updated information should be added to the website and a post card reminder will be sent to ISTS owners every two years. 7.3.7.4 Estimated Cost Costs for this action will include City staff time and post card printing and postage costs (estimated to be $500 for each notification event). 7.3.7.5 Goals Achieved The primary goal is to make ISTS owners in the DWSMAs aware of the issues related to ISTS operation and how these issues relate to wellhead protection. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection P1an \WorkFi1es \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 35 Success criterion: Distribution of the direct snail notice on the schedule identified in Section 7.3.7.3. City staff will keep track of the number of notices sent out. 7.3.8 Transportation Corridors, Pipelines, and Emergency Response Establish communication and create awareness among Eagan city staff about transportation corridor and pipeline issues that may affect the public water supply and the procedures in place to address spills and prevent released contaminants from entering the municipal water supply. The Wellhead Protection Manager will work with City staff to ensure that procedures that will protect the municipal water supply are part of the City's emergency response program. 7.3.8.1 Source of Action Eagan staff. 7.3.8.2 Cooperators None 7.3.8.3 Time Frame Within 18 months of approval of this plan. 7.3.8.4 Estimated Cost Costs for this action will include City'-staff time and is estimated to be $1,200. 7.3.8.5 Goals Achieved Local emergency responders will work with and assist County and State first responders in the handling of spills in transportation corridors or from pipelines to ensure, to the extent possible, released contaminants are kept from entering the environment and impacting the municipal water supply. Success criterion: Emergency responder awareness of the City's DWSMAs. 7.3.9 Agriculture Land Use As shown on Figure 3, there are two small areas of agricultural land use in the North DWSMA. One area is located to the east of Well 6 and almost entirely within the ERZ for the well. The other area of agricultural land use is located approximately 0.3 miles east of Well 20 and outside the ERZ for the well. Since no evidence of agricultural chemicals has been identified in water samples from Wells 6 and 20 there does not appear to be reason for significant concern related to these small areas of agricultural land use. PAMpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 36 Due to the proximity of these agricultural lands to Wells 6 and 20, the City will notify the owners of these properties that the Minnesota Department of Agriculture (MDA) provides information on drinking water protection on their website at http: / /www.mda. state. mn. us / protecting/ waten2rotection /drinkingwater.aspx and on agricultural chemicals at http:// www. mda.state.mn.us /chemicals.as-ox. As noted above in Section 4, City staff anticipate that both these properties will be developed within the next few years. This management strategy will become unnecessary and obsolete when agricultural land use ceases within the DWSMAs. 7.3.9.1 Source of Action City Staff 7.3.9.2 Cooperators None. 7.3.9.3 Time Frame Annually until the agricultural lands near Wells 6 and 20 cease to be used for agriculture. 7.3.9.4 Estimated Cost City staff time and postage will be involved in implementing this management action. Estimated cost is approximately $100 to $200 annually while the properties are still being used for agriculture. 7.3.9.5 Goals Achieved Information provided to land owners under this management action will heighten the awareness of issues related to agricultural land use and drinking water supplies. Success criterion: Notification by mail of owners of the agricultural land in the North DWSMA regarding information on drinking water protection and agricultural chemicals. 7.4 General Public Education Public education concerning the DWSMAs associated with Eagan's municipal wells will include: distribution of the Eagan Drinking Water Annual Reports to residents of Eagan, providing infonnation on the City of Eagan website (http: //www.cityofeagan.com /), and inclusion of wellhead and source water protection into the City's planning process. In addition, to facilitate communication on wellhead protection issues with surrounding local units of government into whose jurisdictions the P: \Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.doox 37 South Well Field DWSMA extends, the City will invite the cities of Apple Valley and Rosemount to join a Wellhead Protection Coordinating Committee. 7.4.1 Drinking Water Quality Report The City will continue to annually prepare and distribute the Drinking Water Quality Report to all Eagan residents. The report provides residents with information regarding the City's municipal water supply and its water quality. Copies of the 2011 and 2012 Drinking Water Quality Reports are presented in Appendix D. Reports for multiple years can be accessed via the City's website at http: / /www. cityofeagan. com /index.php /public - works- department /utilities /292 - utility-publications. 7.4.1.1 source of Action City staff. 7.4.1.2 Cooperators None. 7.4.1.3 Time Frame Annually as required by Federal regulations. 7.4.1.4 Estimated Cost Costs include preparation of the report and preparing a notification for inclusion with utility bills that the report is available on the City's website. Estimated annual cost for preparation and distribution of the report is $4,000. 7.4.1.5 Goals Achieved The residents of Eagan will become more aware of the federal water quality requirements for public water supplies. Residents will also become more aware of the overall water quality of Eagan's municipal water supply. Success criterion: Annual publication /distribution of the Water Quality Report and tracking of the number of reports distributed. 7.4.2 City of Eagan Website The City will post information on the Wellhead and Source Water Protection Program on the City's website (http: / /www.cityo-feagan.com /). If necessary, the City will request assistance from the Wellhead Protection Consultant to prepare information for the website. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.doex 38 7.4.2.1 Source of Action City staff. 7.4.2.2 Cooperators City staff and, as needed, Wellhead Protection Consultant. 7.4.2.3 Time Frame To begin within 120 days of approval of this WHPP and then reviewed and updated if needed at least once a year thereafter. 7.4.2.4 Estimated Cost Approximately $500- $3,000. City staff time and, potentially, Wellhead Protection Consultant costs. 7.4.2.5 Goals Achieved The residents of Eagan will become more aware of wellhead and source water protection issues and the actions Eagan is taking to protect the municipal water supply. Education of the residents should lead to a better awareness of pollution prevention among the City's population. Success criterion: Posting of Wellhead and Source Water Protection Program information on the City's website according to the schedule identified in section 7.4.2.3. 7.4.3 Inclusion of Well?bead and Source Water Protection in the Planning Process Within the DWSMAs Copies of this WHPP will be supplied to the City Planner and Planning Department so that they are aware of the Wellhead Protection Program. The Wellhead Protection Manager will work with the City Planner and Planning Department to determine the best way to ensure that the City's planning process is consistent with the goals and objectives of this WHPP and to include the objectives of this WHPP in the normal zoning and planning review process. Options that may be discussed could include developing checklists related to wellhead protection for use in the planning review process, adjustments to zoning, and amendments to the City Code. In addition, the Wellhead Protection Manager will discuss with representatives of the Cities of Apple Valley and Rosemount the goals and objectives of Eagan's WHPP and ways that the cities can cooperate in meeting the goals of the WHPP by including the objectives of the WHPP in their development planning process. Copies of this WHPP will be supplied to the Cities of Apple Valley and Rosemount. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan\WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 39 7.4.3.1 Source of Action City staff. 7.4.3.2 Cooperators The cities of Apple Valley and Rosemount. 7.4.3.3 Time Frame The Wellhead Protection Manager and those responsible for City planning will determine, within one year of approval of this WHPP, how best to incorporate wellhead and source water protection into the normal zoning and planning review process and then evaluate the process at least annually thereafter. Also within two years of the approval of this WHPP, the Wellhead Protection Manager will discuss with representatives from the cities of Apple Valley and Rosemount ways that the goals and objectives of this WHPP can be included in their planning processes. 7.4.3.4 Estimated Cost Approximately $3,00044,000. Costs to complete this task will include staff time to develop a process for including wellhead protection in the planning process and to review proposals that could affect the municipal wells and associated DWSMAs. Ln- addition, City staff time for discussions with representatives of the cities of Apple Valley and Rosemount. 7.4.3.5 Goals Achieved Wellhead and source water protection will be incorporated into future planning efforts. Potential pollution risks to the source water aquifer will be reduced. Risks of altering the WHPAs and DWSMAs will be minimized.' Success criterion: Implementation of a method for incorporating wellhead and source water protection into the normal .zoning and planning review process. 7.4.4 Wellhead Protection Coordinating Committee The Wellhead Protection Manager will contact representatives of the local units of government whose jurisdictions overlap the Eagan DWSMAs. These representatives will be invited to participate in a Wellhead Protection Coordinating Committee. The purpose of the committee would be to facilitate communication between the City and the local units of government in the DWSMAs regarding issues that may affect the Eagan drinking water supply. The Wellhead Protection Consultant may be requested to help facilitate meetings of the Committee. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 40 7.4.4.1 Source of Action The Wellhead Protection Manager will contact representatives of the local units of government whose jurisdictions overlap the Eagan DWSMAs. 7.4.4.2 Cooperators Eagan staff, staff from the local units of government whose jurisdictions overlap the Eagan DWSMAs, and, potentially, the Wellhead Protection Consultant. 7.4.4.3 Time Frame The initial contact of surrounding local units of government will be done within 2 years of approval of this Plan. If the local units of government agree to participate in the Committee, the Committee will decide on the frequency of meetings. 7.4.4.4 Estimated Cost - Eagan staff time, estimated to be approximately 4 to 6 hours for the initial contact of the local units of government within the DWSMAs. Until the frequency of Committee meetings and level of involvement of the Wellhead Protection Consultant are known it is not possible to estimate any additional costs associated with this action item, 7.4.4.5 Goals Achieved The Committee would be an efficient vehicle for discussing the potential affect policies of the local units of government may have on the Eagan water supply and identifying ways to minimize the potential affects. Success criterion: Contacting the representatives of the local units of government whose jurisdictions overlap the Eagan DWSMAs to determine their interest in participating in a Wellhead Protection Coordinating Committee, 7.5 Data Collection Eagan will continue to collect and maintain local geologic and hydrogeologic data as it becomes available in order to improve and augment current information and to provide additional data for future revisions of this WHPP. Eagan will also continue to collect information on potential contaminant sources within the DWSMAs. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 41 7.5.1 Monitoring Static and Pumping Levels in Municipal Wells The City will continue to routinely measure the static and pumping water levels in the municipal wells. These water levels will be recorded daily by the SCADA system and summarized in the daily reports obtained from the SCADA system, 7.5.1.1 Source of Action City staff. 7.5.1.2 Cooperators None. 7.5.1.3 Time Frame Ongoing 7.5.1.4 Estimated Cost City staff time. 7.5.1.5 Goals Achieved Routine collection of groundwater levels in the municipal wells will provide data for the evaluation of groundwater elevation trends over time. This data can also be used to verify the groundwater flow fields in the source water aquifers. Success criterion: Compilation of a long term groundwater elevation dataset that can be used to evaluate groundwater elevation trends. 7.5.2 Other Geologic and Hydrogeologic Data Collection The City will collect Local geologic and hydrogeologic data for the Eagan area as it becomes available from other public sources. The City will also support, whenever possible, future data collection efforts by other governmental entities (e.g., MGS, MDH, MDA, MDNR, MPCA, watershed management organizations, and Dakota County). 7.5.2.1 Source of Action City staff. 7.5.2.2 Cooperators State and Dakota County agencies conducting geologic and hydrogeologic studies, well drilling companies, Wellhead Protection Consultant, and others. PAMpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 42 7.5.2.3 Time Frame Ongoing beginning with approval of this WHPP. 7.5.2.4 Estimated Cost Approximately $1,000 for compiling data from other public sources. 7.5.2.5 Goals Achieved More accurate hydrogeologic data will be available for use in siting future wells and for future revisions of the delineated WHPAs and the DWSMAs for existing and proposed municipal wells. Updated and more accurate vulnerability assessments may be possible as a :result of new information. Success criterion: Compilation of ageologic /hydrogeologic dataset that.can be used in the future. 7.5.3 Updating of the Groundwater Model Used in the WHPlk Delineation Any new local geologic and hydrogeologic data for the Eagan area will be reviewed to determine if the groundwater model used in the WHPA delineations will need to be updated. In addition, pumping from high capacity wells often changes over time. Changes in pumping from high capacity wells in or near the Eagan DWSMAs could affect the DWSMA boundaries. Therefore, the City will work with the Wellhead Protection Consultant to review available information and update the groundwater flow model so that future WHPA /DWSMA delineations will be consistent with available information. 7.5.3.1 Source of Action City staff 7.5.3.2 Cooperators City staff and the Wellhead Protection Consultant 7.5.3.3 Time Frame Five to seven years after approval of this Plan 7.5.3.4 Estimated Cost Approximately $1,000 to $5,000 depending upon the magnitude of the revisions needed to make the groundwater flow model consistent with available information. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 43 7.5.3.5 Goals Achieved The groundwater flow model used in the WHPA delineations will be consistent with available information. Since the groundwater flow model used to delineate the WHPAs will be consistent with current information, updating of the WHPAs in the future can be done more efficiently. Success criterion: An updated groundwater flow model that can be used for future updates to Part 1 of the City's WHPP. 7.5.4 Potential Contaminant Source Database The City will periodically update the infonnation on potential contaminant sources within the DWSMAs collected during the development of this WHPP, perhaps with the assistance of the Wellhead Protection consultant — if needed. The City will add information to the potential contaminant source database as additional potential containinant source sites are identified or as sites are closed through working with the MPCA, the MDH, the MDNR, and Dakota County. New information for the database will be obtained by contacting appropriate MPCA, MDH, MDNR, and County programs on an annual basis regarding any new information on potential contaminant sources that may be available. 7.5.4.1 Source of Action City staff. 7.5.4.2 Cooperators MPCA, MDH, MDNR; Dakota County staff, City staff, and the Wellhead Protection Consultant, if needed. 7.5.4.3 Time Frame Annually beginning with approval of this WHPP. 7.5.4.4 Estimated Cost Approximately $500- $2,000 annually. City staff time and, if needed, Wellhead Protection Consultant costs. Actual annual costs will depend upon the amount of new potential contaminant source location information that must be added to the potential contaminant source database. 7.5.4.5 Goals Achieved This database will be a useful tool to track, catalog, and document the status of potential contaminant sources within the DWSMA. P;\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 44 Success criterion: Maintaining an up to date potential contaminant source database. 7.5.5 Potential Contaminant Source Verification Potential contaminant sources were identified within the DWSMAs during the PCSL As part of the development of this WHPP, locations of identified potential contaminant sources were verified by the Wellhead Protection Consultant to the extent possible based on the available data. Any new potential sources identified during the implementation of this WHPP will be verified by the City with the assistance of the Wellhead Protection Consultant, if needed. 7.5.5.1 Source of Action City staff. 7.5.5.2 Cooperators City staff and the Wellhead Protection Consultant if needed. 7.5.5.3 Time Frame Annually after approval of this WHPP and as new potential contaminant sources in the DWSMA are identified. 7.5.5.4 Estimated Cost Approximately $500 - $3,000. 'City staff time and Wellhead Protection Consultant, if needed. Actual annual costs will depend upon the number of new potential contaminant source locations that must be verified. 7.5.5.5 Goals Achieved Verification of the location of newly identified potential contaminant sources within the DWSMA will allow the City to remain in compliance with the requirements of the State of Minnesota's Wellhead and Source Water Protection Program. Verification of the newly identified locations will also ensure that the City uses the most accurate data on type and location of potential contaminant sources as implementation of this WHPP proceeds. Success criterion: All potential contaminant source locations in the database are verified to the extent possible. P:\Mpls\23 MN\19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 45 8.0 Evaluation Proaram Per Minnesota Rule 4720.5270, the progress in implementing a WHPP must be evaluated routinely to determine the effectiveness of the WHPP in terms of accomplishment of goals. Monitoring and evaluation measures to ensure effectiveness of the management strategies are detailed below. Evaluation activities discussed in this WHPP include the following: Track the implementation of the objectives, activities, and tasks discussed above in Section 7.0. • Determine the effectiveness of specific management strategies for the protection of the Eagan municipal water supply. • Identify possible changes to the management strategies to improve overall effectiveness. • Determine the adequacy of financial resources and staff availability to perform and implement the management strategies .planned each year. • Update the WHPP if new wells are added to the municipal water supply system. The City of Eagan will continue to cooperate with the MDH in the annual monitoring of the City's municipal water supply to determine if the management strategies presented in this WHPP are having a positive effect on water quality and to identify any water quality problems that may arise and need to be addressed. The Eagan Wellhead Protection Manager will provide a report to the City Council every two years summarizing the progress in implementing the management strategies and objectives in this WHPP. In addition, the results of the water quality monitoring of the City's municipal water supply will be presented to the City Council annually. The evaluation report will be completed using the MDH Wellhead Protection Program Evaluation form (Appendix E). The City will retain a copy of the report in its Wellhead Protection file and send a copy of the report to the MDH Source Water Protection Unit in St. Paul. The intent of the bi- annual reports is to compile a comprehensive review of the implementation of the source water management strategies for use when the City updates or revises this WHPP. As specified by the Wellhead Protection Rules, this WHPP will be updated a minimum of every 10 years, or more often as required due to changes to the municipal water supply system. P:\Mpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles\Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14,docx 46 9.0 Alternative Water Supply Contingency Strate The purpose of a contingency plan is to establish, provide, and keep updated certain emergency response procedures and information for the public water supply, which may become vital in the event of a partial or total loss of public water supply services as a result of natural disaster, chemical contamination, civil disorder, or human- caused disruptions. The Eagan emergency and water conservation plans are presented in The City's Water Supply Plan (Eagan, 2007). The Water Supply Plan is included as an appendix in the Eagan Water Supply and Distribution Plan (Bonestroo, 2008). As required, the Water Supply Plan was submitted to the MDNR Division of Waters — Appropriation Permit Program and the Metropolitan Council for review and approval. The plan was approved in November 2007. The Water Supply Plan was adopted by the City Council in January 2008. A copy of the Water Supply Plan is presented'in Appendix F. PAMpls\23 MN \19 \23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx 47 10.0 References Barr Engineering Company (Barr), 2012. City of Eagan Wellhead Protection Plan Amendment — Part 1: Delineation of the Wellhead Protection Area (WHPA), Drinking Water Supply Management Area (DWSMA) and Asessments of Well and DWSMA Vulnerability, prepared for the City of Eagan, October 2012. Bonestroo, 2007a. Water Quality and Wetland Management Plan, prepared for the City of Eagan, May, 2007. Bonestroo, 2007b. Stormwater Management Plan, prepared for the City of Eagan, December 2005 and Revised July 2007. Bonestroo, 2008. Water Supply and Distribution Plan, prepared for the City of Eagan, July 2008. City of Eagan (Eagan), 2007. Water Supply Plan — Emergency and Conservation Plan, October 2007. City of Eagan (Eagan), 2010. 2030 Eagan Comprehensive Plan Update, adopted by the Eagan City Council on April 6, 2010. Minnesota Department of Health (MDH), 2012. Part 1 Wellhead Protection Plan Amendment approval letter from Joy Loughry of MDH to :Jon Eaton — Eagan Superintendent of Utilities, November 30, 2012. 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O: O O O o 0 0 0 0 0 0 o O :O O •C]i 'O O' O! 0 0 0 ti o 0 0 0 O 0 0 0 0 0 0 0 O o O: 'O O O `o, p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p I- CO M N r M CO 1- OO M LO, -OD' 0 1'- C3) CO 00 It Nt, C4 CO It I- LO I- 00 LO I-- CO 0 t I- 'OD : 1- V' N 00 Lfi I-- I� r d ct LO V' N M I- 1- LM M Cl) 00: o LO LO 'M r r r M d' N r r r r d" r N N N '(O M J r N M �t LO CO I- M M o r N M d' LO M F-' M M o r (q r Z a+ y �' CO CA Lfj CA 00 LO M � V' M N Ln d' CO 0 d" O co CS) Co m I- I- co O co 0 M r Ln 0') o LO r Cl OODD M N M N LO U') O O o N N N CO 1- m r N 00 N N d' I'- CO LC) LMj 1 0 N r r ct Ct M M M M LO O M to d M CO r _ N N CD M LO r N M N ti � Z N N dM 'd' 1t d- dam' LOO dN' dt LO co V- 0 o.. N c O c�4 C2 O C2 Q (9 O C C Q Z 0 C N p W N U 0 0 Table 3 Summary of Potential Sources of Contaminants and Assigned Management Priority ERZ Emergency Response Zone: defined as portion of the W HPA within the 1 -year groundwater time of travel area. IWMZ Inner Wellhead Management Zone: -defined in MR4720.5100 subpart19 as the area within 200 feet of a public water supply well. HVZ High aquifer vulnerability zone MVZ Moderate aquifer vulnerability zone LVZ Low aquifer vulnerability zone Total number does not: include' the Eagan Municipal Wells. 2 Inventoried in only High aquifer vulnerability zones. 3 Number respresents a former storage tank or LUST that has been removed (and site is closed if a LUST). 4 One area is where demolition debris was placed that will be further evaluated. The second area is an area where fill was placed beneath County Highway'31 under a permit issued by Dakota County. No further evaluation of this second area will be done. 5 Hazardous waste generator no longer at the location or the location is a City of Eagan facility 6 Tank has been removed so priority is low. Minimal quantity spilled in 1995. Spill was addressed. P:\Mpls \23 MN \19\23191155 Eagan Wellhead Protection Plan \WorkFiles \Part 2 WHPP \DRAFT Eagan Part 2 WHPP_7- 3- 14.docx Number Within Potential Number Within Number Within Remainder of the Contaminant Total Number in IWMZ and Priority ERZ and Priority DWSMA and Source Category DWSMA Assigned Assigned Priority Assigned Storage Sites2 11 0 3; High 8; High Dump Sites2 53 24; High 7; High 44; High Hazardous Waste Generators2 208 65; High 17; High 185; High ISTS2 31 0 2; High 29; High Leaking Tank HVZ - 2; High HVZ - 30; High Sites 35 HVZ - 13; High MVZ - 1; Moderate MVZ - 1; Moderate HVZ - 17; High Potential Class V MVZ - 2; Moderate Well Locations 25 HVZ - 1; High HVZ - 2; High LVZ - 3; Low Registered Storage Tank 63 HVZ - 1 s. 6 HVZ - 4; Hlgh HVZ - 50; High Sites ,Low MVZ - 1; Moderate MVZ - 7; Moderate Spill Sites2 23 HVZ - 17 ; High HVZ - 3; High HVZ - 19; High Wells status = Active, Inactive, or Unknown Completed in HVZ - 85; High or pentetrating 142' 0 HVZ - 7; High MVZ - 14; High source water MVZ - 0 LVZ - 36; High aquifers Not completed in or HVZ - 25; Moderate pentetrating 52 0 0 MVZ - 2; Moderate source water LVZ - 25; Moderate aquifers Wells (status - HVZ - 19; Low HVZ - 148; Low Sealed) 250 0 MVZ - 1; Low MVZ - 9; Low LVZ - 0; Low LVZ - 73; Low ERZ Emergency Response Zone: defined as portion of the W HPA within the 1 -year groundwater time of travel area. IWMZ Inner Wellhead Management Zone: -defined in MR4720.5100 subpart19 as the area within 200 feet of a public water supply well. HVZ High aquifer vulnerability zone MVZ Moderate aquifer vulnerability zone LVZ Low aquifer vulnerability zone Total number does not: include' the Eagan Municipal Wells. 2 Inventoried in only High aquifer vulnerability zones. 3 Number respresents a former storage tank or LUST that has been removed (and site is closed if a LUST). 4 One area is where demolition debris was placed that will be further evaluated. The second area is an area where fill was placed beneath County Highway'31 under a permit issued by Dakota County. No further evaluation of this second area will be done. 5 Hazardous waste generator no longer at the location or the location is a City of Eagan facility 6 Tank has been removed so priority is low. Minimal quantity spilled in 1995. Spill was addressed. 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Ln L, ti 00 00 Lo 00 Lo M Lo 00 Lo O Lo O Ln 1` O N I` N � M I-- M I- I— Co Q N Q M d. O O Lo O LO O Lo O Lo O Lo O Ln O 00 d• N L) N L) N Lo N LO 00 N Z Z N N N N N N N N It It It It I— c m •o `o w CO CO a C m m m C 'o n m C o a) @ U) U d (U) a E d ii u w Z Z m U) C 0 u U U ¢¢n H H C) Q cnmam 0.000 E LL a) U C � � a) m J m' CO Z C a CU d' m (D C � ) 3 U)3 U U) " a -o LL ° a) () o C ri m 0 E� cn Q U) 'O -o W o N j J v_°,��n C� �Q Z Z Z a Z Q U U U O If- Cemetery Pond Hennepin County Planned Future Land Use Rural or Large-Lot Residential Single Family Residential Pi is Multifamily Residential Commercial Industrial IMM Institutional Mixed Use Multi-Optional Development Park and Recreation Rights-of-Way (i.e., Roads) Railway (Inc. LRT) Open Water Aliub mom wring Land Use Types by Percent 4 \ I— "JIM '0A.A-d d. pip E Planned Land Use Data (Metropolitan Cour Holland McDo h9ugh 46. Eagan Municipal Well Rt 3 - Municipal Well Unique ID Jensen , _ PWI Watercourses ....... ....... PWI Basins Eagan DWSMA Municipal Boundary I'm a a a L- N m County Boundary Pro 8I Emergency Response Area Planned Land Use Data (Metropolitan Cour '01 452726 (Map ID refers to Table C -11) 00 VP - hfendoYa 13 3 448 ,; 205585 205585 (SWUDS) Within I Mile of DWSMA 205583 Municipal Boundary I._.._.J q "6 IK W& A, Commercial/Institutional Waterworks Um County Boundary WMI Permitted Water Appropriations Eagan DWSMA Im DRAFT (SWUDS) Within I Mile of DWSMA A Agricultural Processing Municipal Boundary I._.._.J q "6 IK W& A, Commercial/Institutional Waterworks Um County Boundary Aquifer Vulnerability BARR A Dewatering High Figure 4 0 Golf Course Irrigation . ...... M Landscaping /Athletic Fields Moderate . ...... Feet HIGH CAPACITY WELLS WITHIN 3,000 0 Low 3,000 I MILE OF THE DWSMAs * Municipal Waterworks City of Eagan Eagan, Minnesota * Other Non•Crop Irrigation & Private Waterworks Agenda Information Memo October 7, 2014, Eagan City Council Meeting NEW BUSINESS A. Planned Development Amendment - Spire Federal Credit Union Action To Be Considered: To approve a Planned Development Amendment to allow site modifications on property located at 1250 -1252 Yankee Doodle Road, subject to the conditions listed in the APC minutes. Required Vote for Approval: At least three votes Facts: The parcel is zoned Planned Development (PD) and surrounded by retail and office. ➢ The 1.51 -acre site contains a two -story office building constructed in 1992. The site has right -of -way on three sides and has two driveway accesses. ➢ A condition of approval includes that the building be readdressed, as access is from Yankee Place and Town Centre Drive, to assist emergency responders. ➢ The property consists of two separate parcels, splitting the lot and building, which is due to school district boundaries. ➢ Modifications to the site and building include grading, landscaping, building materials and signage. ➢ Grading improvements will assist with elimination of water infiltration into the building. ➢ Landscaping improvements will remove overgrown and poor quality trees, replacing them with a variety of over /understory and foundation plantings. ➢ The glass block will be removed from the building exterior and replaced with aluminum frames and metal composite panels. This will bring the building closer into compliance with new construction standards. ➢ Signage updates include modifying the pylon sign to include an electronic message center, building signage, directional signage and a monument sign. ➢ The Advisory Planning Commission held a public hearing on September 23, 2014 and did recommend approval. Issues: ➢ A condition of approval includes removal of the monument sign. Only properties with freeway frontage are eligible for two freestanding signs (pylon and monument). 60 -Day Agency Action Deadline: October 18, 2014 Attachments: (4) NBA -1 Location Map NBA -2 Draft September 23, 2014 APC minutes NBA -3 Staff Report NBA -4 Report Exhibits cad cad w 0 i O e ee� V O .j c E 'a c as E �a o = E ¢+ Q. 0- @ Im U > o0 i O 'a c Q Qj C 0. Ma.r z 4.; o �z .(D t7 U) L N M aWU of -__ = 3AHNOlJNIX3- l)E heON= OHOLI= AlNG10�- �TZ�------- �a-- �=— «_— .- 9..--- , —=m -_. - .�— ,�, —,�• -. ____ _ __.= 3At!N019NIX3 =l�£4..a' -N =0210- L D a Y i a a o D V/ ® {t,,N I E. o = 3AV 30VNDNOW K W O � Z - �� W pNg LI CIR U QO Q z )V_— o (n O i h0 e anv�av a � 5 3 � 1� CtlONS O O i . 3AV NaVWN30 IPF 3AV NaVWN30 O I 6 GvoH Ovislo ]6� 0. OD Y ROAD i ® lu �a Pa �O o lO yp laOOO NVWa3HS O d y u, w a rc J O w UHR l- — �ad0218ONN =1011d) bE ON �7bOa`80NN-CO�Id r6 x A do w L b � U ti i N B e m 3niaDivaaaaa � 3niaDivaaaaa A f0� LLo LL C:) 0 (V m 0 0 o R �p c W U e e v Y m 0 -a a m a v ®� 0 0 of -__ = 3AHNOlJNIX3- l)E heON= OHOLI= AlNG10�- �TZ�------- �a-- �=— «_— .- 9..--- , —=m -_. - .�— ,�, —,�• -. ____ _ __.= 3At!N019NIX3 =l�£4..a' -N =0210- L D a Y i a a o D V/ ® {t,,N I E. o = 3AV 30VNDNOW K W O � Z - �� W pNg LI CIR U QO Q z )V_— o (n O i h0 e anv�av a � 5 3 � 1� CtlONS O O i . 3AV NaVWN30 IPF 3AV NaVWN30 O I 6 GvoH Ovislo ]6� 0. OD Y ROAD i ® lu �a Pa �O o lO yp laOOO NVWa3HS O d y u, w a rc J O w UHR l- — �ad0218ONN =1011d) bE ON �7bOa`80NN-CO�Id r6 x A do w L b � U ti i N B e m 3niaDivaaaaa � 3niaDivaaaaa A f0� Advisory Planning Commission September 23, 2014 Page 2 of 7 IV. PUBLIC HEARING New Business A. Spire Credit Union Applicant Name: Brian Whitson, Spire Credit Union Location: 1250 & 1252 Yankee Doodle Road; Lot 1, Block 1, town Centre 100 10'" Addition Application: Planned Development Amendment A Planned Development Amendment to allow site modifications. File Number: 15- PA- 07 -08 -14 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated September 18, 2014. Architect Ed Muehlberg, representing Spire, stated his client is very excited to update the building and site and to occupy the space. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Secretary Piper stated his agreement with the condition of approval requiring the monument sign to be removed as that standard has been consistently applied by the City. Secretary Piper moved, Vice Chair Vanderpoel seconded the motion to recommend approval of the Planned Development Amendment to allow site modifications at 1250 Yankee Doodle Road, subject to the following conditions: An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office, and proof of recorded shall be provided to the City. The following exhibits are required for the PD Amendment Agreement: • Site Plan • Landscape Plan • Building Elevations • Sign Plan 2. The applicant shall obtain a right of way permit and be responsible to restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. 3. Landscaping shall be installed per the Landscape Plan received September 5, 2014, by June 1, 2015, as amended. 4. The monument sign shall be removed. 5. The pylon sign shall be located on the Landscape Plan. 6. Landscaping shall be planted around the base of the pylon sign. Advisory Planning Commission September 23, 2014 Page 3 of 7 7. Shrub materials shall be a minimum of three feet in height at time of planting. 8. The building address shall be changed to Town Centre Drive or Yankee Place by January 1, 2015 and the owner shall work with City staff to determine an appropriate address for the building. 9. Building identification numbers shall be installed consistent with City Code Section 2.78. 10. A Sign Permit is required prior to refacing /installation of freestanding and building signs, and all signs are subject to the requirements of the City Code. 11. The sign face of the pylon sign shall be a maximum of 125 sq. ft. 12. Building Permit and original stamped engineering drawings are required along with the Sign Permit application for the pylon sign. 13. The signs shall not exceed the dimensions as indicated on the sign exhibits received September 5, 2014. 14. The painted aluminum pylon pole cover shall match the aluminum panels of the principal building. 15. The raceway on the building signage shall be painted to match the building color. 16. All electrical /conduit on the building signage shall be located behind the raceway or shrouded. All voted in favor. Motion carried 6 -0. PLANNING REPORT CITY OF EAGAN REPORT DATE: September 18, 2014 APPLICANT: Spire Federal Credit Union PROPERTY OWNER: Same REQUEST: Planned Development Amendment LOCATION: 1250 -1252 Yankee Doodle Road CASE: 15- PA- 07 -08 -14 HEARING DATE: September 23, 2014 APPLICATION DATE: Aug. 20, 2014 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: SA /OS, Special Area /Office Service ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment for site modifications at 1250 Yankee Doodle Road legally described as Lot 1, Block 1, Town Centre 100 Tenth Addition. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two - thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND/HISTORY This property is within the Town Centre 100 development. The two -story building was constructed in 1992. A Planned Development Amendment for a portion of the ground level was approved for a retail use (Verizon Wireless) in 2008, which included site and exterior building modifications. Verizon did not end up leasing the space and the improvements were never made. A PD Amendment for the property to revert back to the original office use, and eliminate the requirement to do the site and building modifications, was approved in 2009. The property has recently sold to a financial institution that would like to update the building and property. Planning Report — Spire Credit Union September 23, 2014 Page 2 EXISTING CONDITIONS The 1.51 acre site is developed with a two -story office building. This property consists of two separate parcels. The lot and building are split between the two parcels which is due to the property being located in two separate school districts; therefore, the City will not require the lots to be replatted into one parcel. Access to the site is provided from two driveways, Town Centre Drive and Yankee Place; however, the property is addressed off of Yankee Doodle Road. This creates confusion and difficulty for emergency responders. Therefore, the applicant should change the address based upon actual access to the property. Also, to clarify tenant location for emergency responders, the building owner should provide individual suite numbers for each tenant. The existing parking lot and building were constructed with the original development of the site. As were the pylon sign located at the corner of Yankee Doodle Road and Yankee Place and the monument sign near the driveway onto Town Centre Drive. SURROUNDING USES The site is surrounded by commercial /retail /office uses all zoned Planned Development and guided Special Area. EVALUATION OF REQUEST Description of Proposal — According to the applicant's narrative, "In addition to the credit union's proposed tenant buildout of the interior of the building, they would also like to upgrade the exterior image and conditions of the site and facility ... The goal is to have these upgrades done this year." The improvements include site grading updates to address water infiltration into the building; this improvement will disturb existing landscaping and trees. As such, existing landscaping will be replaced throughout the site as much of it was allowed to become overgrown and it can interfere with security cameras, according to the Applicant. Additionally, some of the building exterior will be replaced by removing the glass block and replacing it with clear anodized aluminum frames that match the existing aluminum frames. The glass block on the drive up canopy will be removed and the canopy will be remodeled to accommodate wider lanes and to have a higher clearance. A band of silver composite metal panels around the perimeter of the building, separating the upper and lower level windows will be added as well as blue composite metal panels at the main building entrance and the back stair tower. This is to break up the building mass and identify the main building entrance in a color to match the corporate logo colors. The applicant is seeking approval of an upgrade to the existing pylon sign. While the sign location would remain the same, they would like to add an electronic message center and update the sign to match the new and existing building materials. The applicant is also seeking approval of an upgrade to the existing monument sign. This sign would also remain in the same location but would be updated in design. In all, proposed site signage includes the following: pylon sign Planning Report — Spire Credit Union September 23, 2014 Paae 3 (freestanding), building signage on east and south wall, directional signage in five locations near the drive through, and a monument sign (freestanding) off of Town Centre Drive. Only properties with freeway frontage are allowed both a pylon sign and a monument sign; staff has been unable to find any specific City Council approval for the monument sign. Policy makers should consider the appropriateness of the monument sign and whether plans should be revised to eliminate the monument sign. Compatibility with Surrounding Area — The credit union use is the same use as has historically occurred on the site, and remains compatible with the surrounding area, which consists of a mix of office /service and retail commercial uses. Currently there are no additional tenants; however, future office tenants could occupy space in the building. Evaluation — The existing building does not meet required setbacks from Yankee Doodle Road which is acknowledged as an existing site condition. Site Plan — The Site Plan identifies parking lot improvements currently underway via a Zoning Permit. This work includes replacement of asphalt pavement, curbs and sidewalks to better align with the renovation of the main entrance. Landscaping — The Landscape Plan identifies the removal of 16 trees. The key provides an inventory of the type, condition and size of each tree to be removed. These trees include Crabapple, Spruce, Ash, Maple and Linden ranging from good to poor condition. The spruce trees reach a height of 35 feet and the deciduous, 16 inches in diameter. Two spruce and nine ash trees will remain on the property. New shade trees consist of Oak, Maple and Elm (8). Pine and Spruce (6) trees are proposed as well. A variety of shrubs and perennials are located throughout the site, including at the building foundation and around the freestanding signs. The pylon sign should be located on the plan to better depict the sign base plantings. Shrub heights vary as proposed and should be a minimum of three feet in height at time of planting, per City Code. Building Materials — Presently, the exterior building materials consist of brick, glass block and aluminum. As proposed, the glass block would be removed and metal panels would be added to the building. Given this is an existing building, any modifications should bring the site closer into compliance with new construction requirements. The Zoning Ordinance requires newly constructed buildings in the LB zoning district to meet the following exterior finish materials standards. The building must utilize at least two different Class I materials (brick, glass, natural stone, architectural metal panels) comprising at least 65 % of the building. Up to 35% of the building may be Class lI or Class III (specialty concrete block, masonry stucco, manufactured stone — Class Il; EIFS, precast concrete, Class I1I) or Class IV materials (smooth concrete or scored concrete block, tip up panels). The maximum amount of Class IV material should not exceed 10 percent. With the addition of the composite metal panels (Class I material), the total amount of Class I material increases on the building, most notably by 10% on the south elevation. The west elevation decreases by I% and the north and east remain the same. Planning Report — Spire Credit Union September 23, 2014 Page 4 Buildiniz Address Numbers — In accordance with Section 2.78 of the City Code, building numbers should be conspicuously displayed on the building, in a suitable location in an upper corner or near the building entrance so it can be clearly seen from the street and read during all hours of the day. Commercial building numbers should be a minimum height of 12 inches and in a contrasting color to the color of the building. Signage — An overall Sign Plan identifies the proposed sign locations including the existing pylon sign as well as building signage, a monument sign and directional signage. As mentioned previously, only properties with freeway frontage are allowed both a pylon sign and a monument sign; the plans should be revised to eliminate one of the two freestanding signs. The Landscape Plan identifies shrubs and perennials in the location of the pylon and monument signs. Pylon — The applicant proposes to add an electronic message board to the existing 27 ft. tall pylon sign. The existing pylon sign is part of the Town Centre Pylon Sign Agreement which was approved in 1992. The pylon sign consists of the business name, message center and a 1 foot panel labeled "24 Hour ATM ". There is no space allotted for future tenant panels on the sign. The sign exhibit includes a note that the pylon sign cabinet size is 125 sq. ft.; however, a calculation of the sign face by staff shows it to equal 125.375 sq. ft. The sign face should be a maximum of 125 sq. ft. in area. The pole is proposed to be covered with aluminum and should be painted to match the aluminum on the building. The antenna and sensor for the electronic message center appear to be discreet. Building — Two building signs consisting of internally illuminated channel letters are proposed on the south and east building elevations comprising of less than 20% of each building elevation. The raceway is to be painted to match the building color. All electrical /conduit should be located behind the raceway or shrouded. Additional tenant signs may be allowed per City Code regulations. Monument — The monument sign is proposed to be 7 feet in total height with a 4 -foot sign face, which is consistent with City Code requirements. The base of the sign, 3 feet, consists of chocolate brown colored brick to match the existing building. The address numbers are located within the sign and should be contrasting in color. Directional — Five sets of directional signs are proposed at the two driveways and throughout the site. The applicant should provide dimensions on the plan when submitted to city staff for review. Storm Water Management /Water Quality and Stormwater Drainage — The site includes 45,951 sq. ft. (30.5 %) of impervious surface. The stormwater management system was installed with the original development and includes public storm sewer and a stormwater pond to the east. No modifications to the. storm sewer system are proposed. Planning Report — Spire Credit Union September 23, 2014 Page 5 Streets /Access /Pedestrian Circulation — This property has direct access to two public streets; Town Centre Drive and Yankee Place. No public street access modifications are proposed; however, the Yankee Place driveway apron is in poor condition so it is being replaced. Installation of the new driveway apron will require a right of way permit and to remove the existing concrete curb and gutter and the boulevard and potentially a portion of the street. The applicant should obtain a right of way permit and be responsible to restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. The drive through exit lane is proposed to be slightly widened by removing a portion of the adjacent landscaped median to accommodate the installation of a drive thru ATM machine. Public trails and a sidewalk are currently located along the three adjacent public streets (Yankee Doodle Road, Town Center Drive, and Yankee Place). No additional pedestrian facilities are proposed. Financial Obligation — At this time, there are no pending assessments on the parcel. Wetlands — Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. SUMMARY /CONCLUSION The applicant is requesting approval of a Planned Development Amendment for site modifications to the existing two -story building located at 1250 Yankee Doodle Road. A new financial institution has purchased the property and proposes updates to the parking lot, building, landscaping and signage. The surrounding area contains a mix of retail and office uses. Only one freestanding business identification sign is allowed by City Code; via the conditions of approval, staff is suggesting the monument sign be eliminated. City policy makers should determine the appropriateness of the monument sign. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment for site modifications located at 1250 Yankee Doodle Road legally described as Lot 1, Block 1, Town Centre 100 Tenth Addition, in the N % of Section 15. If approved the following conditions shall apply: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office, and proof of recorded shall be provided to the City. The following exhibits are required for the PD Amendment Agreement: • Site Plan • Landscape Plan • Building Elevations • Sign Plan Planning Report — Spire Credit Union September 23, 2014 Page 6 2. The applicant shall obtain a right of way permit and be responsible to restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. 3. Landscaping shall be installed per the Landscape Plan received September 5, 2014, by June 1, 2015, as amended. 4. The monument sign shall be removed. 5. The pylon sign shall be located on the Landscape Plan. 6. Landscaping shall be planted around the base of the pylon sign. 7. Shrub materials shall be a minimum of three feet in height at time of planting. 8. The building address shall be changed to Town Centre Drive or Yankee Place by January 1, 2015 and the owner shall work with City staff to determine an appropriate address for the building. 9. Building identification numbers shall be installed consistent with City Code Section 2.78. 10. A Sign Permit is required prior to refacing /installation of freestanding and building signs, and all signs are subject to the requirements of the City Code. 11. The sign face of the pylon sign shall be a maximum of 125 sq. ft. 12. Building Permit and original stamped engineering drawings are required along with the Sign Permit application for the pylon sign. 13. The signs shall not exceed the dimensions as indicated on the sign exhibits received September 5, 2014. 14. The painted aluminum pylon pole cover shall snatch the aluminum panels of the principal building. 15. The raceway on the building signage shall be painted to match the building color. 16. 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HTG Architects is seeking, on behalf of Spire Credit Union, approval on the following items for the site located at 1250 Yankee Doodle Road. Planned, Development Amendment The following information is based on the enclosed site plan, survey, landscape plan and elevations. GENERAL: Spire Credit Union purchased the existing Associated Health Care Credit Union building at 1250 Yankee Doodle Road earlier this year. This facility is located in a retail area just south of the Promenade shopping center. The surrounding buildings are typical retail and office structures. In addition to the credit union's proposed tenant guild out of the interior of the building, they would also like to upgrade the exterior image and condition of the site and facility. If approved they would. incorporate these improvements this year to coincide with their tenant improvement project. The goal is to have these upgrades done this year. In order to improve leaks into the basement, the grade around the perimeter of the building will need to be sloped away from the structure. Currently there are several locations where the existing grade has settled and needs to be addressed. In. doing so — this will disturb existing landscaping and trees located close to the perimeter of the building. Also — the existing landscaping is overgrown and has not been well maintained. The large pine trees located so close to the building also provide a security risk. for financial institution. This can interfere with security camera's coverage of the building and site and provide hiding spaces for individuals looking to illegally enter the building. In addressing all of these maintenance and security items with the existing landscaping it was deemed that there would be enough of a change where it was warranted to bring the new landscaping to the city for review. In addressing the building exterior, the credit union is going to .replace the dated and. deteriorated glass block at the main entrance and back stair tower with new commercial grade clear anodized aluminum frames that match the existing aluminum frames. The glass block located at the drive up canopy will also be removed. In the tenant build out project the drive up canopy will be remodeled to accommodate wider lanes and have a higher clearance -- to better match today's typical drive thru standards. In order to improve the image of the facility the credit union would like to add a: band of silver composite metal panels around the perimeter of the building in between the upper and lower level windows. This metal panel color matches the existing aluminum frames and hardware — as well as their typical signage colors. The credit union would also add blue composite metal panels at the main building entrance and the backstair tower to break up the mass of the building and help identify the main building entrance. This color would be custom dark blue color — to match their corporate logo colors. These new materials conform to the new building standards and are considered Class I materials, as required by the city for this location. As part of the rebranding of this facility as a new credit union, Spire would like to upgrade the existing pylon sign located at the'NE oorner of the building. The location will remain, and the sign will conform to city code requirements. The credit union would also like to add an electronic message center to this pylon. sign — similar to the message center just installed I block to the west at the Associated Bank facility. This message center would also confonn to city code requirements. The new pylon sign would incorporate the new and existing building materials, to better match the building. Currently the:existing pylon sign does not provide this additional detail. The credit union thru their signage vendor will also apply for a signage permit for this pylon sign, as well as the other building and site signs noted. HTG ARCHITECTS 9300 Hennepin Town Road, Minneapolis MN 55347 (952) 278.8880 MINNEAPOLIS PHOENIX htg archltects.com TAMPA BISMARCK Serve Listen Learn E nerrlize Invest The building signage enclosed is showing LED channel letters to be mounted on. the upper level of the east and south side of the building. A monument sign will be located at the south side of the site. Non- illununated directional signage will be located at the entrance to the site on the south side of the property as well as the drive thru exit on the east side of the site. There will also be a directional sign at the southwest side of the drive dun to direct drive up traffic thru the site. Spire is in the process of obtaining along term'tenant to lease the remaining portion of the facility. The intent is to provide tenant signage on the upper level of the east and west elevations, located on the north sides of those elevations. There will also be a location for tenant signage on the bottom part of the proposed monument sign. Once a tenant has been identified, a separate signage permit for these signs will be submitted for review. These site and building changes would have no impact on any city services. The current site and building have been neglected for some time and are in need of attention, These improvements would .greatly enhance the quality and image of the site from its current slate, Since this property is located in two separate school districts, the city will no longer need to have these two parcels platted into one property. Spire will work with the city to determine correct address of the facility for emergency response purposes since the property receives .access from Town Centre Drive. For the most part, the overall existing site condition will remain as is in regards to layout, traffic flow, utilities, and. grading. Most of the changes that will occur are due to the need to upgrade the existing condition of the site, such as asphalt, sidewalks and overgrown landscaping, while addressing some of the grading and drainage issues around the perimeter of the building as previously noted. The landscape plan has been revised to include the condition and rating of the existing trees. In regards to the shrub size, the several of the shrubs were increased: in size as requested, but due to security reasons, we did continue to show the existing smaller shrubs as well. The intent is to minimize locations for people to hide as well as provide better visibility for staff and allow for better security camera coverage. Please contact me if you have any questions or need any clarifications or additional information. Sincerely, Ed Muehlberg Project Manager Cc: Project File HTG AR,CHfTE07S MINNEAPOLIS Serve 9300 Hennepin 'Town Read, Minneapolis MN 55347 PHOENIX h1g4irchitects.ccrn TAMPA Listen Learn Ener'gizo (052) 278...8880 BISMARCK Invest Agenda Information Memo October 7, 2014, Eagan City Council Meeting NEW BUSINESS B. Planned Development Amendment and Final Planned Development (Stonehaven Senior) — CH Development Company, LLC Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to allow a four -story 137 -unit senior housing development located at the southwest corner of Wescott Woodlands and Station Trail, subject to the conditions listed in the APC minutes. Because this is a single -lot development, approval of the Planned Development Amendment simultaneously constitutes approval of the Final Planned Development. Required Vote For Approval: ➢ PD Amendment and Final PD —At least three votes Facts: ➢ This proposal is the final development in the Stonehaven PD, a 115 acre residential development consisting of a mix of single - family, twin homes and townhomes. The Preliminary PD designated this site for future senior housing up to 100 units. ➢ The site is 3.57 acres and abuts Station Trail to the north and Wescott Woodlands to the east, with access from Station Trail. ➢ The applicant is proposing a four story 137 -unit senior housing development providing for independent, assisted living, as well as memory care. ➢ Construction is planned in two phases with 95 units initially, and a net addition of 42 units in the future. The applicant is seeking approval for the entire development at this time. (Unit count of 138 in planning report is in error; total unit count of 137 is for both the initial construction and future expansion.) ➢ The Site Plan shows access from Station Trail in two locations with a looped driveway, and surface parking. Underground parking is also provided. ➢ Site amenities include a secure garden area and patio on the south side of the building, and sidewalks and trails within the site and also connecting to adjacent trail systems. For residents requiring additional storage space, 28 storage lockers are provided in the underground level. ➢ Tree mitigation will be required with the Phase 2 expansion and the amount will be determined at that time. No mitigation is required for the initial Phase 1 construction. ➢ Absent a specific development plan at the time of Preliminary PD, the Preliminary PD set the number of units at 100, and tied performance standards to R -4 zoning district. ➢ The PD Amendment is requested for deviations from the Preliminary PD or typical R -4 zoning standards. The deviations are discussed in the staff report and include: o More than 100 units • Building height >35' and up to 60' with additional setbacks • Additional setbacks for building height >35' not fully satisfied • Parking setbacks from public right -of -way • Building coverage of 25.1% as compared to 20% R -4 standard • Amount of additional storage space • Parking ratio 0.83 /unit and stall sizes 9' x 18' ➢ The Advisory Planning Commission held a public hearing on September 23, 2014, and did recommend approval. Issues: ➢ None 60 -Day Agency Action Deadline: ➢ November 2, 2014 Attachments: (4) NBB -1 Location Map NBB -2 Draft September 23, 2014 APC Minutes NBB -3 Planning Report NBB -4 Exhibits et c o0 •5: o IL Jp~o `ono LL od ca 3 o P ® 'C E � 9� N ■� r — I Q A r- 00 c�G C U r_ O o V a Ym SO Q �. .® � ® .> >_ ,�. CCD - w °� �p� B � a m a v C ® W 0. r- � a ®.. .. .. ®. ®®; Z v V d Z J ®� °o d � d u7 0 0 ��NEP Po A atloa 3N3a13 _ y ®� I�y QV CT 0 0 V3 -T1 N O N ao s Il Oa 3N � ® 1 ' Y a �0N3 Slltl w � � p � S C 1 0 O IIL w "coo Ulm o W 6s Qi m z � � ° aavimmoo ,�.+ OOM llOBS3M v d 0O 1 �TRS F ORp St Vi CO u a H f > S s O � O O O Oa ZS00 K O � y 1 U �/�Y:1d0JNIX37�6Vs;QN�a -O�. x a a nan b a IL rc y I N a o eor B 41 q J e Advisory Planning Commission September 23, 2014 Page 4of7 B. Stonehaven Senior Living Applicant Name: Planned Development Amendment A Planned Development Amendment to allow a 138 unit senior living complex. Location: Outlot E, Stonehaven 4t" Addition File Number: 14- PA- 08 -08 -14 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated September 17, 2014. Greg Zoidis, development partner, provided some background and introduced the development team and shared information relative to recent projects the group was involved with. Mr. Z turned the presentation over to their architect, Link Wilson, and Mr. Wilson narrated a PowerPoint presentation. Vice Chair Vanderpoel asked for some clarifications regarding the elevation drawings and about the anticipated unit breakdown by use for the first phase. Mr. Wilson explained the elevations and stated that the unit occupancy breakdown for phase one would likely be 15 memory care and roughly an equal split between assisted and independent living for the remainder. Secretary Piper asked if phase two would also contain underground parking and Mr. Wilson responded in the affirmative. Member Dierkes asked about on- street parking and fire access. Assistant City Engineer explained that Eagan Fire had been involved with the review of this development proposal and adequate emergency access was being provided. Chair Filipi opened the ,public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Secretary Piper asked about the parking setbacks proposed in relation to snow storage and Assistant City Engineer stated ample space was available on the boulevard for snow storage from Station Trail, and Mr. Wilson stated snow storage on site from the private parking areas would be adequate. Mr. Piper asked questions about the R -4 storage space requirements and tree preservation. Planner Dudziak responded regarding the basis for the private storage requirement and explained the approach for tree preservation. Secretary Piper summarized his position that the building coverage was justified, the parking ratio was consistent with past senior living projects and that he saw the height of the proposed building as a non - issue. Advisory Planning Commission September 23, 2014 Page 5 of 7 Commission members Piper, Filipi and Prashad all stated they had an indirect connection to the Fairview Health System but had had no contact relative to this application so they would not be abstaining from the vote. Secretary Piper moved, Vice Chair Vanderpoel, seconded a motion to recommend approval of the Planned Development Amendment to allow a 137 unit senior housing facility on Outlot E, Stonehaven 4t" Addition , subject to the following conditions: A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office. The following exhibits shall be made part of the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Tree Preservation & Mitigation Plan • Final Site Lighting Plan • Final Signage Plan • Final Telecommunications Plan • Final Utility Plan 2. The property shall be platted. 3. The Planned Development provides for a four -story 137 -unit senior housing facility with underground parking. 4. This development shall utilize sound attenuation construction standards sufficient to achieve an interior sound level of 45 dBA. 5. The proposed setback measurements shall be accurately shown on the Site Plan. 6. Building height above 35' shall be permitted per the Final Building Elevations. 7. Deviations to building coverage, and parking and pavement setbacks shall be permitted as shown on the Final Site Plan. 8. A Final Sign Plan showing the proposed sign elevation, materials and dimensions, shall be provided for the Final Planned Development Agreement. A Sign Permit is required prior to sign installation. 9. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 10. Mechanical equipment shall be screened from off -site views as shown on the Site Plan. Roof mounted vents and other appendages shall match the roof color. 11. The Final Site Lighting Plan shall be revised to include pedestrian lighting at the doorways and along sidewalks where pedestrian use is anticipated during hours of darkness. 12. The Final Landscape Plan shall be revised to include additional plant materials between the surface parking and Station Trail. Advisory Planning Commission September 23, 2014 Page 6 of 7 13. In accordance with Section 11.70, Subd. 12 -B -3 of the City Code, a financial guarantee for the site landscaping shall be submitted at the time of Building Permit application. The guarantee shall cover two calendar years following satisfactory completion and shall be released only upon inspection and written notice of conformance by the city. For any landscaping that is unacceptable, the applicant shall replace the material to the satisfaction of the city before the guarantee is released. Where this is not done, the city, at is sole discretion, may use the proceeds of the performance guarantee to accomplish performance. 14. The applicant shall provide tree mitigation as required per the City of Eagan's Tree Preservation ordinance. 15. The applicant shall provide an updated Tree Inventory and Tree Mitigation Plan at the time of Building Permit application for the Phase 2 expansion, for review and approval of the City Forester. The Plan shall identify additional trees proposed to be removed, and actual mitigation due will be calculated based on the current plan at that time. 16. The applicant shall protect the preserved individual tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on site. 17. The applicant shall contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 18. The developer shall dedicate restricted access in favor of the City along the entire length of Wescott Woodlands, within the development, in a form acceptable to the City Attorney. 19. The applicant shall submit a proposal /infrastructure plan, for review and approval by City staff and incorporation in the Final Planned Development Agreement, to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. 20. The developer shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. All voted in favor. Motion carried 6 -0. PLANNING REPORT CITY OF EAGAN REPORT DATE: September 17, 2014 CASE: 14- PA- 08- 08 -14; 14- FD- 07 -08 -14 APPLICANT: CH Development Company, LLC HEARING DATE: September 23, 2014 PROPERTY OWNER: U.S. Home Corp. REQUEST: Planned Development Amendment APPLICATION DATE: Sept. 3, 2014 PREPARED BY: Pamela Dudziak LOCATION: SW corner of Wescott Woodlands and Station Trail COMPREHENSIVE PLAN: Special Area /Mixed ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment for a 4 -story senior housing facility in the Stonehaven Planned Development. The proposal provides a total of 138 units in two phases, for independent living, assisted living and memory care. The subject site is located south of Station Trail and west of Wescott Woodlands, and is legally described as Outlot E, Stonehaven 4th Addition. The applicant has also made application for Final Plat and Final Planned Development. The proposed Final Plat replats the 3.57 -acre outlot as a lot on existing boundaries. Since this is a single -lot project, approval of the development plans associated with the Planned Development Amendment constitutes simultaneous approval of the Final Planned Development upon execution and recording of the Final Planned Development Agreement. AUTHORITY FOR REVIEW Rezoning: Chapter 11, Section 11. 50, Subdivision 5 states, in part, The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two- thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. Planning Report — Stonehaven Senior Living September 23, 2014 Paae 2 Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows: 1. Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. 5. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. BACKGROUND /HISTORY The Stonehaven Preliminary Planned Development was initially approved in 2010. This site was designated in the Stonehaven Preliminary Planned Development as a multi - family senior housing for up to 100 dwelling units. The overall Stonehaven development provides single - family, twinhomes, and townhome housing. The proposal completes build -out of the Stonehaven development, providing multi - generational housing for the area. Absent specific development plans at that time, the Preliminary Planned Development Agreement tied future development of the site to R -4, Residential Multiple, zoning standards in the City Code. Where the R -4 standards are not strictly satisfied, an Amendment to the Planned Development is warranted. Deviations from the strict application of the ordinance, if determined to be acceptable, can be accommodated through the existing Planned Development zoning. The current proposal is for 138 units as compared to the 100 units approved in the Preliminary Planned Development. The proposed 4 -story building is 50'9" in height. In R -4 zoning, where building height exceeds 35 feet, additional setbacks apply. The proposed building height exceeds 35 feet and the corresponding additional setbacks are not fully provided. Building coverage is proposed at 25.1 % as compared to the maximum 20% ratio for residential zoning districts. EXISTING CONDITIONS Existing Conditions — This parcel is the final 3.57 acres remaining from the Stonehaven development. The site is fronted by two public residential streets: Wescott Woodlands to the east and Station Trail to the north. There are boulevard trees along Wescott Planning Report — Stonehaven Senior Living September 23, 2014 Page 3 Woodlands, and a mature wooded area in the southwest corner of the outlot. The majority of the site will be disturbed in preparation for the proposed building and parking lot. Site grading, the installation of water and sewer service stubs, and the construction of stormwater ponds to serve the development were constructed with previous development. The site generally slopes from north to south, with elevations ranging from 906 to 870. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a 138 -unit 4 -story senior living development upon 3.57 acres located west of Wescott Woodlands and south of Station Trail within the Stonehaven Planned Development. The applicant has requested approval for the overall development plan at this time, both the initial construction (Phase 1) and a future expansion (Phase 2). Phase 1 consists of 95 units offering a continuum of care with independent living, assisted living and memory care units. The Phase 2 expansion anticipates another 46 units as market demand increases in the future. The applicant is seeking approval for the overall development of both phases at this time, although Phase 2 may not be implemented for several years. Because the total unit count is higher than assigned in the Preliminary Planned Development, an Amendment to the Preliminary Planned Development is warranted. The narrative indicates "the additional market demand is not expected to evolve for another 5 -10 years," and "we are willing to incur the costs of Phase I only if we are rewarded with the flexibility to meet future demand with Phase IL" Public Benefit — The narrative indicates the proposed project will provide current and future senior housing for the area, and complete the variety of housing types within the Stonehaven Planned Development. The narrative also states the proposed senior housing is expected add to the tax base without burdening school systems, and provide employment not only in construction jobs, but also for the estimated 35 staff members who maintain the facility and care for residents within the development. Lastly, the applicant states that providing attractive and safe senior housing opportunities within the community encourages turnover of existing single - family homes in the area, attracting new young families into the community. Existing Use Zoning Land Use Designation North Fire Station PF, Public Facilities QP, Quasi - Public East Dakota Woodlands LB, Limited Business O /S, Office /Service South Single- and Two-Family PD, Planned Development SA, Special Area /Mixed West Single-family PD, Planned Development SA, Special Area /Mixed EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a 138 -unit 4 -story senior living development upon 3.57 acres located west of Wescott Woodlands and south of Station Trail within the Stonehaven Planned Development. The applicant has requested approval for the overall development plan at this time, both the initial construction (Phase 1) and a future expansion (Phase 2). Phase 1 consists of 95 units offering a continuum of care with independent living, assisted living and memory care units. The Phase 2 expansion anticipates another 46 units as market demand increases in the future. The applicant is seeking approval for the overall development of both phases at this time, although Phase 2 may not be implemented for several years. Because the total unit count is higher than assigned in the Preliminary Planned Development, an Amendment to the Preliminary Planned Development is warranted. The narrative indicates "the additional market demand is not expected to evolve for another 5 -10 years," and "we are willing to incur the costs of Phase I only if we are rewarded with the flexibility to meet future demand with Phase IL" Public Benefit — The narrative indicates the proposed project will provide current and future senior housing for the area, and complete the variety of housing types within the Stonehaven Planned Development. The narrative also states the proposed senior housing is expected add to the tax base without burdening school systems, and provide employment not only in construction jobs, but also for the estimated 35 staff members who maintain the facility and care for residents within the development. Lastly, the applicant states that providing attractive and safe senior housing opportunities within the community encourages turnover of existing single - family homes in the area, attracting new young families into the community. Planning Report — Stonehaven Senior Living September 23, 2014 Page 4 Compatibility with Surrounding Area — The proposed use is consistent with the Preliminary Planned Development. The surrounding area is developed with a variety of residential uses including single - family, twin homes, and townhomes in the Stonehaven development. The site is adjacent to the Fire Safety Center to the north and high density transitional housing to the east. The narrative indicates "the use of senior housing is complementary and serves as a great transition and buffer to the rest of the neighborhood from traffic on Yankee Doodle and noise from the fire station." The developer held a neighborhood meeting on September 4, 2014. The applicant reported few attendees, and no objections or substantive comments from the meeting. Airport Noise Considerations — The site is located within Airport Noise Policy Zone 4 one -mile Buffer and Sec. 11.64, Aircraft Noise Zone Overlay District, applies to new construction within this area. Within the Zone 4 Buffer, multi- family residential uses with shared entrance are considered compatible. In addition to See. 11.64, the stipulations of the Preliminary Planned Development also apply. Consistent with the conditions of the Preliminary Planned Development Agreement, this development should utilize sound attenuation construction standards sufficient to achieve an interior sound level of 45 dBA. Site Plan — The proposed Site Plan shows a monument sign in the northeast corner of the site, and ground mounted directional signs at each driveway. Surface parking is proposed along the drive and to the west of the building. Underground parking is also provided, with access on the west side of the building. A patio area is proposed on the south side of the building, and sidewalks connect the site to adjacent sidewalks and trails along Station Trail and Wescott Woodlands. Lots and Density — The site consists of one lot and is 3.57 acres in size. The applicant is proposing 138 units at full build -out, resulting in a proposed density of 38.7 units per acre. The 100 units provided for in the Preliminary Planned Development provided a density of 28 units per acre. Please note the density of these existing senior facilities for comparative purposes: ➢ Gramercy (Independent Senior Living) provides 14 units per acre ➢ Marice Manor (Assisted Living) provides 35 units per acre ➢ Keystone (Assisted Living) provides 56 units per acre ➢ Southview Senior Living provides 22.6 units per acre Both Gramercy and Marice received approval of a Conditional Use Permit to allow the facilities as retirement homes in the Limited Business zoning districts. Keystone is located in the Cedar Grove District which permits density flexibility, and Southview has flexibility through Planned Development zoning. Planning Report — Stonehaven Senior Living September 23, 2014 Page 5 Bulk Standards — Absent a specific development proposal at the time, the Preliminary Planned Development Agreement tied future development of the site to R -4, Residential Multiple, zoning standards in the City Code. This section evaluates the proposal in comparison to typical R -4 standards. Building Setbacks — R -4 zoning requires minimum structure setbacks of 50 feet from a public right -of -way, and 30 feet in side and rear yards. On this site, the 50 feet setback applies to the north and east sides abutting Station Trail and Wescott Woodlands, respectively. Minimum required setbacks on the south and west sides would be 30 feet. Where building height exceeds 35 feet, structure setbacks "shall be increased by three feet for each one foot of height over 35 feet." The proposal exceeds the base setback requirements; however, it falls short in the additional setback required due to building height as explained below. At 50 feet 9 inches, the proposed building height is 15.75 feet taller than the R -4 district maximum. At 3 feet for each foot above 35 feet, additional setbacks of 47.25 feet would be required, more than doubling the 30 -foot minimum on side and rear yards, and nearly doubling the 50 -foot front yard minimum. The Site Plan proposes setbacks of 88.3 feet on the east side, and 77.3 feet on the north side. While not fully providing for the 97.25 feet required by Code for a building height of 50.75 feet, the proposed front setbacks do provide an increased setback beyond the 50 -foot minimum. The building setbacks to the south lot line range from 36.7 feet to 39.9 feet. In Phase 1, only a short wing of the building (75 -foot length) is this close to the south lot line; the Phase 2 expansion adds another 165 feet of building at this distance. The length of building is broken up in two segments, mitigating its visual impact. In addition, the south property line abuts Homeowner's Association Open Space, which provides additional distance to the single family homes to the south. Add' 1 setbacks Total (for bldgs. Required Proposed R -4 Ordinance >35' ht.) Setback Setback Front yard (east): 50 feet 47.25 feet 97.25 feet 88.3 feet Wescott Woodlands Front yard (north): 50 feet 47.25 feet 97.25 feet 77.3 feet Station Trail Side yard (west): 30 feet 47.25 feet 77.25 feet 93.2 feet Side yard (south): 1 30 feet 47.25 feet 77.25 feet 1 36.7 feet The Site Plan proposes setbacks of 88.3 feet on the east side, and 77.3 feet on the north side. While not fully providing for the 97.25 feet required by Code for a building height of 50.75 feet, the proposed front setbacks do provide an increased setback beyond the 50 -foot minimum. The building setbacks to the south lot line range from 36.7 feet to 39.9 feet. In Phase 1, only a short wing of the building (75 -foot length) is this close to the south lot line; the Phase 2 expansion adds another 165 feet of building at this distance. The length of building is broken up in two segments, mitigating its visual impact. In addition, the south property line abuts Homeowner's Association Open Space, which provides additional distance to the single family homes to the south. Planning Report — Stonehaven Senior Living September 23, 2014 Page 6 Building Height — Building height is measured from the average grade to the midpoint of a pitched roof. The method of measurement for underground garages is similar. City Code allows a maximum building height of 35 feet with allowance to 60 feet with additional setbacks of 3 feet for each one foot of height over 35 feet. The elevations depict the height of the building is 50.9 feet, requiring an additional 47.25 feet of setback. As depicted above, the proposal does not meet the additional set back requirements. This deviation can be accommodated via the Planned Development zoning. The proposed setback measurements should be accurately shown on the Site Plan. Building Coverage — The Zoning Ordinance limits building coverage to 20% of the lot area in all residential districts. Building coverage for both Phase 1 and 2 is proposed at 25.1%. The acceptability of building coverage in excess of 20% is a policy matter to be determined by City officials. If acceptable, the greater building coverage can be accommodated through the Planned Development zoning. Parking Setbacks — City Code requires parking to be set back 20 feet from a public street and 5 feet from adjacent residential property. The proposed setbacks to Station Trail on the north side are less than 20 feet, and 12.9 feet at its closest. On the west wide, the property is adjacent to townhomes near Station Trail and open space further south. Parking on the west side is between 15 feet and 20 feet from the west side lot line. Green Space — The Zoning Ordinance does not set a minimum green space standard for residential development. The plans propose 55% green space. Storage Space — City Code requires 150 cubic feet of storage space within the building for each unit, exclusive of storage space within the units. The applicant indicates they are providing a variety of storage strategies for different types of units. Generally, in senior housing the applicant states "it is better for ... residents to have better and ample storage within their unit than located elsewhere in the facility." In addition to the in -unit storage spaces, 28 storage lockers are provided in the lower level for those residents who require more storage space or for oversized items. Trash Storage — Trash storage is proposed inside the building on the underground level. Site Signage — The Site Plan notes a boulder wall and with a wall monument sign. The description is consistent with other monuments in Stonehaven, however, details sign plans were not provided. A Final Sign Plan showing the proposed sign elevation, materials and dimensions, should be provided for the Final Planned Development Agreement. Prior to installation, a Sign Permit is required. Parking — The Zoning Ordinance typically requires two stalls per unit for multi - family residential, at least one covered or underground, with no separate specified parking standard for senior housing facilities. Planning Report — Stonehaven Senior Living September 23, 2014 Paae 7 The applicant proposes both underground and surface parking totaling 114 stalls in both phases. Initially 92 stalls will provided with the 95 units in Phase 1, a ratio of 0.97 stalls per unit. A net 22 stalls will be added with the 46 -unit Phase 2 expansion, bringing the overall parking to 114 stalls for 138 units, which equates to a ratio of 0.83 stalls per unit. The applicant's submittal identifies 31 memory care units, 106 units independent and assisted living, and one guest suite, noting that residents in memory care and assisted living units have fewer vehicles. The proposed 0.83 stalls /unit is slightly lower than what has typically been provided for senior projects. Other senior projects in Eagan range from 0.87 stalls per unit to 1.7 stalls per unit. For comparative purposes: ➢ Southview Senior Living (2013) provides 0.87 stalls per unit ➢ Oakwoods Phase II (2007) provides 1.1 stalls per unit ➢ Keystone (2003) provides 0.87 stalls per unit ➢ Oakwoods Phase I (199 1) provides 1.7 stalls per unit ➢ O'Leary (1997) provides 1.16 stalls per unit ➢ Marice Manor (1997) provides 0.74 stalls per unit (with proof of parking to total just under one stall per unit) ➢ Clare Bridge — Alzheimer's & Dementia Care Community (1997) provides .5 stalls per unit (with proof of parking to total .88 stalls per unit) The Site Plan shows parking stalls dimensions at 9 feet wide by 18 feet deep for both surface and underground stalls. This is a deviation from the 10 feet wide by 19 feet deep requirement in the City Code. The surface drive aisle for the surface lot is 24 feet wide as required by City Code. There is little daily turnover anticipated with the stalls provided, however, the 18 foot parking stalls may result in longer vehicles extending into the drive aisle, reducing the drive width to less than 24 feet. Accessible parking stalls should meet ADA dimensional requirements. The deviation to stall dimensions can be accommodated via the Planned Development zoning, and acceptability is a policy matter to be determined by City officials. Building Elevations /Architecture — The proposed 4 -story building utilizes different finish materials for visual interest, and has a varied roof line providing several peaks on the pitched roof. These roof variations break up the roof line and enhance the fagade features. The building fagade has some relief with some elements being set forward or back. Additional interest is provided in the window elements with some units having windows and some also having a balcony with a railing. City Code does not prescribe specific materials, or mix of materials, for multi - family residential uses. The proposed 4 -story building utilizes the following finish materials: cement fiber board panels and cement fiber lap siding, cement fiber shake siding, brick, and cultured stone. The pitched roof is finished with asphalt shingles. Where the foundation of the underground level is exposed (primarily on the south elevation), the finish is a rockface concrete masonry unit. Planning Report — Stonehaven Senior Living September 23, 2014 Page 8 Building Address Numbers — Building address numbers should be installed consistent with the provisions of Section 2.78 of City Code. Mechanical Equipment — City Code requires mechanical equipment to be screened from off -site views. The proposed building architecture shows a pitched roof. Aside from vents, mechanical equipment is expected to be ground mounted or located inside the building. Ground mounted equipment is located adjacent to the patio on the south side of the building, and is identified with a 6 -foot high opaque fence enclosure. The equipment is screened from street views by the building, and the fence should provide sufficient screening of equipment from the south. Roof mounted vents and other appendages should match the roof color. Site Lighting — Parking lot lighting is proposed through LED lights mounted at 23 feet. One building mounted light is proposed above the garage drive entrance. Both fixtures are downcast and shielded. The proposed plan provides the 0.5 fc minimum level of illumination throughout the parking lot areas. No specific pedestrian lighting is proposed along sidewalks. Sidewalks that provide connections between the parking area and the building, specifically on the west side of the building, should be illuminated for safety reasons. The 0.1 fc minimum on the Lighting calculations is a bit misleading since it is taking from points beyond the parking lot areas. In reviewing the photometrics, it appears the minimum level within the parking lot is closer to 0.6, which would bring the average to minimum ratio (a measure of light uniformity) down from 17.7 fc to 2.95 fc; ratios of less than 4 fc are generally considered acceptable. The Final Site Lighting Plan should be revised to include pedestrian lighting at the doorways and along sidewalks where pedestrian use is anticipated during hours of darkness. Landscaping — The submitted Landscape Plan appears acceptable with minor modifications. The row of surface parking is broken up with landscaping in the separations been parking sections. Berming is provided within the setback area. Additional landscaping should be added on the north side to screen and buffer the parking area from Station Trail. Foundation plantings are proposed on both sides of the building entrance, along the retaining wall by the garage entrance, and around the mechanical equipment and patio on the south side. Landscape features frame the driveways and the site signage. Shade and ornamental trees fill in the open yard spaces around the site, accommodating utilities and trees already installed along the east side. The proposed Landscape Plan does not include mitigation plantings. Tree mitigation is required in addition to site landscaping. Tree Preservation — This development application's tree preservation will be considered on a single -lot, single - phase, multiple -unit residential type of application. Per the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal is set at 30 %. Planning Report — Stonehaven Senior Living September 23, 2014 Page 9 A tree inventory submitted with this application indicates there are 17,486 square feet of significant woodlands currently existing on site. According to plan submittal, significant tree impacts will result in the removal of 3,729 square feet of significant woodlands for Phase 1 and 12,560 square feet of significant woodlands for Phase 2, for a total proposed removal of 16,289 square feet (93% of the total). Because the proposed removal of significant woodland removal is more than allowable, there is required tree mitigation. Tree mitigation for this application as proposed calculates to forty -four (44) Category B trees (or an equivalent combination of Category A and /or C trees). To date the applicant has not submitted a Tree Mitigation Plan. With the bulls of tree removal occurring at the time of the Phase 2 expansion, and removal for the Phase 1 initial construction less than the 30% allowable, the submittal of the required Tree Mitigation Plan can be done at the time of Building Permit application for the Phase 2 expansion. The applicant should provide an updated Tree Inventory and Tree Mitigation Plan at the time of Building Permit application for the Phase 2 expansion, for review and approval of the City Forester. The Plan should identify additional trees proposed to be removed, and actual mitigation due will be calculated based on the current plan at that time. Wetlands — Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations, does not apply. Storm Water Management /Water Quality — The site includes 70,333 sf (45.3 %) impervious surface. The design and construction of overall Stonehaven development accounted for the storm water management of this site. Storm Water Drainage — Storm water flows through a private storm sewer system to the south and enters a series of ponds constructed with previous Stonehaven additions, beginning with city pond DP -9.9. These ponds were designed to accommodate the drainage of the overall development, including this parcel. Utilities — Lateral water and sanitary sewer lines were installed with previous development along Station Trail and Wescott Woodlands. Two water service stubs were provided along Station Trail, one of which is proposed to be used for a fire hydrant lead, and the other for the water service to the building. The sanitary sewer service is proposed to be installed to an existing sewer lateral along Wescott Woodlands. In 2004, the Eagan Technology Task Force recommended that broadband and fiber optic telecommunications networks be expanded in the city wherever possible. The applicant's narrative indicates they will plan in advance for fiber -optic network access to the facility. The Preliminary Planned Development requires that the applicant submit a proposal /infrastructure plan to be approved by staff to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. The applicant should provide such a plan for review and approval by City staff, for incorporation into Planning Report — Stonehaven Senior Living September 23, 2014 Page 10 the Final Planned Development Agreement. This development should include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of Building Permit. Streets /Access /Pedestrian Circulation — The proposal includes a looped driveway with two access locations on Station Trail. Private sidewalks are shown along the back of the building and along the entire driveway. The sidewalk connects to the existing public trail along Wescott Woodlands in two locations, and to Station Trail at the westerly driveway entrance. "No parking fire lane" signs should be installed along the north side of Station Trail. Consistent with the conditions of the Stonehaven Planned Development, the developer should dedicate restricted access in favor of the City along the entire length of Wescott Woodlands, within the development, in a form acceptable to the City Attorney. Parks and Recreation — Park Dedication requirements for this development were previously fulfilled through the designation of approximately 35 acres of open space /natural area to be owned and managed as open space /natural area by the Homeowners' Association. Trail dedication was also previously satisfied through the construction of on -site trails through the open space. The trail is owned by the Homeowners' Association, with those portions determined to have public benefit covered by public trail easements. The applicant's narrative describes features of the proposal geared toward providing additional on- site recreation space specific to the senior residents. These include a secure outdoor garden space for Memory Care and Assisted Living residents, and independent residents have access to an outdoor patio and lawn area adjacent to the dining room on the south side. In addition, sidewalks connect to the trail along Wescott Woodlands and those throughout Stonehaven. Financial Obligation — At this time, there are no pending assessments on this parcel and trunk and lateral utility charges were paid with previous development. SUMMARY /CONCLUSION The applicant is proposing to construct a 138 -unit senior housing facility in two phases within the Stonehaven Planned Development. The proposed development completes the Stonehaven Planned Development, which contemplated senior housing on this site. Absent a specific development plan at the time of Preliminary Planned Development, a unit count of 100 was assigned to the site, and development standards were tied to typical R -4 zoning. The proposed Amendment to the Planned Development is to exceed 100 units and deviate from some of the R- 4 bulk standards, such as building height, and setbacks, lot coverage and parking. The applicant has requested approval for the overall development plan, both the initial construction (Phase 1) and a future expansion (Phase 2). Because the site is a single lot, approval of the Preliminary Planned Development simultaneously constitutes approval of the Final Planned Development for this lot, upon execution and recording of the Final Planned Development Agreement. Planning Report — Stonehaven Senior Living September 23, 2014 Page 11 ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment for a 4- story, 138 -unit senior housing facility for independent living, assisted living and memory care in the Stonehaven Planned Development, upon approximately 3.57 acres legally described as Outlot E, Stonehaven 4th Addition. If approved the following conditions shall apply: 1. A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office. The following exhibits shall be made part of the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Tree Preservation & Mitigation Plan • Final Site Lighting Plan • Final Signage Plan • Final Telecommunications Plan • Final Utility Plan 2. The property shall be platted. 3. The Planned Development provides for a four -story 138 -unit senior housing facility with underground parking. 4. This development shall utilize sound attenuation construction standards sufficient to achieve an interior sound level of 45 dBA. 5. The proposed setback measurements shall be accurately shown on the Site Plan. 6. Building height above 35' shall be permitted per the Final Building Elevations. 7. Deviations to building coverage, and parking and pavement setbacks shall be permitted as shown on the Final Site Plan. 8. A Final Sign Plan showing the proposed sign elevation, materials and dimensions, shall be provided for the Final Planned Development Agreement. A Sign Permit is required prior to sign installation. 9. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. Planning Report — Stonehaven Senior Living September 23, 2014 Page 12 10. Mechanical equipment shall be screened from off -site views as shown on the Site Plan. Roof mounted vents and other appendages shall match the roof color. 11. The Final Site Lighting Plan shall be revised to include pedestrian lighting at the doorways and along sidewalks where pedestrian use is anticipated during hours of darkness. 12. The Final Landscape Plan shall be revised to include additional plant materials between the surface parking and Station Trail. 13. In accordance with Section 11.70, Subd. 12 -13-3 of the City Code, a financial guarantee for the site landscaping shall be submitted at the time of Building Permit application. The guarantee shall cover two calendar years following satisfactory completion and shall be released only upon inspection and written notice of conformance by the city. For any landscaping that is unacceptable, the applicant shall replace the material to the satisfaction of the city before the guarantee is released. Where this is not done, the city, at is sole discretion, may use the proceeds of the performance guarantee to accomplish performance. 14. The applicant shall provide tree mitigation as required per the City of Eagan's Tree Preservation ordinance. 15. The applicant shall provide an updated Tree Inventory and Tree Mitigation Plan at the time of Building Permit application for the Phase 2 expansion, for review and approval of the City Forester. The Plan shall identify additional trees proposed to be removed, and actual mitigation due will be calculated based on the current plan at that time. 16. The applicant shall protect the preserved individual tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on site. 17. The applicant shall contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 18. The developer shall dedicate restricted access in favor of the City along the entire length of Wescott Woodlands, within the development, in a form acceptable to the City Attorney. Planning Report — Stonehaven Senior Living September 23, 2014 Page 13 19. The applicant shall submit a proposal /infrastructure plan, for review and approval by City staff and incorporation in the Final Planned Development Agreement, to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. 20. 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CH Development Company LLC & Ebenezer offers Stonehaven which will be a residential scaled senior living environment. This same group has previously produced a high quality development in Saint Louis Park called Towerlight. A senior living facility serving seniors with assisted, independent & memory care apartments. Shown Right: Towerlight Senior Living, Saint Louis Park What do you want to do; timing/ phasing: 8/19/2014 Revised 9/3/14 To meet the needs of seniors for housing as identified in Maxfield Research's September, 2013 Comprehensive Housing Needs Assessment for Dakota County prepared for the County's Community Development Agency, CH Development Company, LLC plans to develop a 138 -unit senior housing complex with approximately 186,500 square feet. Phase I will offer seniors the ability to "age in place" by offering a continuum of care with approximately 95 units (130,800 square feet) of independent living, assisted living and memory care units. Phase II anticipates adding another 46 units as Phase I leases up and market demand indicates the need for additional units. The proposed development fulfills the stated intent of the PUD Special Area 4- carriage hills which was to have open space and natural vegetation, but have a variety of housing types. By adding a higher density senior housing component the Stonehaven development will provide much needed multi - generational housing to the area which can buffer the noise of the fire station and Yankee Doodle. This design, with its professionally designed lush landscaping and patio areas, although dense, still supports existing trees and open space on the site. While the PUD permits up to 100 units of senior housing to be developed on the site, we propose initially 95 units with 46 additional units added as market demand increases with the aging of the Baby Boom generation as projected by the above referenced Maxfield Research study. Since that demand is not expected to evolve for another 5 -10 years, we are requesting approval now for the entire project since we are willing to incur the costs of Phase I only if we are rewarded with the flexibility to meet future demand with Phase II. With more units, we believe we can provide better services for our residents overtime. The project at 100 units, could be approved only as a site plan review however, we are asking for modest set back and density changes based on this particular use within the PUD area. If approved the project would break ground in late March of 2015 and open in the spring of 2016 Existing and surrounding land uses and zoning on the subject property and within 660ft: The surrounding area to the west of Westcott Road has been developed in accordance with the PUD Special Area 4- carriage hills - to the north of the proposed building across Chestnut Lane is the recently 8/19/2014 Revised 9/3/14 built fire station; to the west are townhomes recently built by Lennar; to the south (buffered by a small wetlands area) are single family homes also recently built by Lennar; to the east across Westcott Woodlands Road is an older single family residential development zoned R -1. For the most part we are following zoning consistent with R -4 zoning What impact does the planned development have on surrounding property and land uses? The planned development fulfills the stated intent of the PUD by adding a senior housing component to the development providing multi - generational housing for the area. What impact does the planned development amendment have on the subject property? The architecture of the proposal is residential in nature using forms and materials that are consistent with the district. It completes the final open space of the PUD adding sidewalk through the north side of the property connecting it to the Chestnut Lane Townhome Development. The property sits to the west of the existing high density transitional housing ,east of new town homes, and south of the fire station therefore the use of senior housing is complementary and serves as a great transition and buffer to the rest of the neighborhood from traffic on Yankee Doodle and noise from the fire station. The site is currently minimally maintained and is prone to erosion; therefore, this development will stabilize the corner and complete the overall Lennar Development. It also, supports the spirit of the PUD to maintain the rolling hills and large trees of the previous golf course. What impact does the planned development have on City services such as sewer, water, storm water run -off and roads? The impact of senior housing on City services is much less than other high density housing. This is reflected by the fact that the sewer access charges imposed by the Metropolitan Council for senior housing are significantly less than multifamily projects. We have made an effort in our design to limit the amount of surface parking and plan to incur the significant expense of underground parking to minimize storm water run -off. Since most of our residents will not drive, the impact of our proposed community on local traffic and roads is expected to be minimal. The site will be heavily landscaped and will rely on the existing developed retention pond, southeast of the site, to handle excess storm water. Traffic to this product type of housing is extremely light therefore the impact to land, water and streets will be minimal. Does the requested land use proposed by the amendment result in a better use of the land? Explain. 8/19/2014 Revised 9/3/14 The property is currently vacant, as mentioned above there is supportive housing to its east and a fire station to the north, making the subject property unlikely for sale development. The project provides housing for an underserved population in a great high quality exterior. The amendment to the PUD if accepted will improve the overall neighborhood. Written narrative concisely describing public benefit of the proposed Amendment. The proposed senior community will benefit the public by providing current and future senior housing for the area in order that seniors who have spent their lives in Eagan and the surrounding communities remain in Eagan. As a generalization, senior housing communities are great neighbors by infusing the neighborhood with a community feel that draws people in to volunteer, with friends and families drawn to visit. In our experience, the seniors in our buildings also look for opportunities to become active community members which we would promote in the Stonehaven neighborhood. Our senior residents are also expected to support the community and businesses close to them by volunteering and shopping locally since seniors typically prefer to stay in their familiar community. There is no better neighbor than a senior citizen. They are light on the land, streets and park systems in Eagan, yet the project creates a great tax base, thus; increasing the City's base without burdening school systems. In addition to construction jobs, the proposed senior community is expected to employ many people longer term as care is provided to our residents 24 hours a day. This building is projected to employ approximately 35 individuals, a mixture of full and part time, since most of our residents do not drive, employees park below the building leaving surface stalls for friends and relatives. Those friends and relatives also support local Eagan Shopping and Services. This type of housing also provides the public benefit of encouraging a turnover of single family housing in the area as seniors are offered an attractive alternative to the isolation of living alone and the burden of maintaining a home while providing the health and safety of 24 hour care. When seniors move into these communities, most areas typically experience younger families moving into the formerly senior owned housing stock which helps to revitalize neighborhoods. Storage Strategy: The proposed Senior Living is not like multi - family housing where all families may have luggage, Christmas trees, seasonal items, bikes and recreational equipment that need to be stored and kept separate from other residents. This tends to be more need -based and service oriented housing where the average resident is 85 years old where mobility and strength are limited. Generally it is better for these residents to have better and ample storage within their unit than located elsewhere in the facility Of the 95 units, 15 units are memory care. These are folks who rarely leave the secured area of the building. Their storage needs are limited and the project has planned for suitable storage accessible from within each apartment, limiting the reasons to be outside of the secured area. Of the 80 remaining units, 21 apartments are large two bedrooms that have additional storage inside the apartment in walk -in bedroom and entry closets. The 60 remaining smaller apartments will typically have two large storage rooms with 3 tier shelves. Those shelves have a 3x4 foot areas designated by tenant where they can store luggage, or off season items. We have found that this is a better use of space for these residents. However, for residents who find this unacceptable we have 28 traditional storage lockers in the lower level for residents with oversized items. In Senior Living, one size never fits everyone's needs and so we have provided a variety of storage options. Clarification of Smoke Evacuation in Garaqe: The exhaust fans planned for within the garage will serve to ventilate the space to clear car exhaust and carbon monoxide, and will also serve to quickly remove smoke from the space in the event of a fire. Sianage: The site will have a monument sign at the northeast corner. The lettering is still to be determined at a later date when the branding of the project is complete. The final design will ultimately take into consideration all city ordinances and codes, and we hope design of the sign can be submitted and reviewed by the city when we know more. Other way- finding and parking signage does not seem necessary at this point, as the site is logical and straightforward to navigate. Access to Fiber Network: The development team is committed to providing the latest technology to its residents and will plan in advance for fiber -optic network access to the facility. Page 1 of 2 Recreation Space: The development has planned for recreation space for all its residents. For those whom reside in the Memory Care area of Assisted Living, there is an outdoor garden space that is secure for the residents safety and well- being. Other, more independent residents will have access to an outdoor patio and adjacent lawn outside the dining room, looking south over the slope and pond. They will also have access to the sidewalks within the site that connect to the regional trail that runs along the east side of the site. Because this parcel is part of the overall Stonehaven development, the residents will also have access to all the recreational spaces previously planned for, approved, and now built within the greater development. This includes the greenspaces, trails, and play areas. Sincerest Regards, Link Wilson, AIA, LEED AP Kaas Wilson Architects Page 2 of 2 Tel: 612.879.6000 2104 4th Ave. S., Suite B, Minneapolis, MN 55404 www.kaaswilson.com Stonehaven Senior Living Unit Mix - Phase 1 8.19.2014 Name Unit Type Gross Area Net Area Count New Construction Assisted / Independent Unit 1 -0 One Bedroom 696 ft2 627 ft2 15 Unit 1 -2 One Bedroom 745 ft2 692 ft2 4 Unit 1 -3 One Bedroom 700 ft2 649 ft2 9 Unit 1 -5 One Bedroom 696 ft2 627 ft2 6 34 Unit 2 -0 One Bedroom + Den 926 ft2 865 ft2 3 Unit 2 -1 One Bedroom + Den 1,005 ft2 944 ft2 3 Unit 2 -2 One Bedroom + Den 925 ft2 862 ft2 4 Unit 2 -4 One Bedroom + Den 953 ft2 875 ft2 3 Unit 2 -5 One Bedroom + Den 1955 ft2 1894 ft2 3 16 Unit 0 -0 IStudio 1470 ft2 1427 ft2 1 4 Unit 0 -4 IStudio 564 ft2 1520 ft2 1 4 Unit 3 -0 Two Bed, Two Bath 1,106 ft2 1,035 ft2 4 Unit 3 -1 Two Bed, Two Bath 1,084 ft2 11,015 ft2 13 Unit 3 -3 Two Bed, Two Bath 1,088 ft2 11,013 ft2 4 21 Assisted / Independent Total 79 Guest Suite Unit Guest IStudio 1451 ft2 1411 ft2 1 1 Guest Suite Total 1 Memory Care Unit 1 -1 lone Bedroom 1570 ft2 1516 ft2 1 3 3 Unit 0 -0 Studio 451 ft2 411 ft2 7 Unit 0 -1 Studio 475 ft2 1436 ft2 4 Unit 0 -2 Studio 509 ft2 462 ft2 1 12 Memory Care Total 15 Stonehaven Senior Living Unit Mix - Phase 2 (Totals at bottom reflect Phase 1 & Phase 2) 8.19.2014 Name Unit Type Gross Area Net Area Count Assisted / Independent Unit 1 -0 lone Bedroom 1696 ft2 1627 ft2 1 12 12 Unit 2 -1 lone Bedroom +Den 1925 ft2 862 ft2 3 Unit 2 -3 lone Bedroom +Den 1925 ft2 1843 ft2 6 9 Unit 3 -1 ITwo Bed, Two Bath 11,084 ft2 11,015 ft2 9 9 Assisted / Independent Total 30 Memory Care Unit 1 -1 lone Bedroom 1570 ft2 1516 ft2 3 3 Unit 0 -0 Studio 451 ft2 411 ft2 8 Unit 0 -1 Studio 475 ft2 436 ft2 4 Unit 0 -2 Studio 509 ft2 462 ft2 1 13 Memory Care Total 16 Future Addition '46 Units lost from P1 when P2, is bui #t 4 s--------------- E Stonehaven Senior Living Parking Counts 8.19.2014 PARKING Phase 1 58 Site Parking 34 TOTAL PHASE 1 92 Total AL /IL units @ Phase 1 81 Phase 2 25 Parking from P1 lost 3 TOTAL PHASE 1 +2 114 Total AL /IL units @ P1 + P2 106 AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER OCTOBER 7, 2014 NOTICE OF CONCURRENT ACTIONS -The Council acting as the Board of Commissioners of the Economic Development Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER -ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA -ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA -ACTION TO BE CONSIDERED: To approve the Consent Agenda 1. APPROVE EDA Minutes 2. APPROVE FINDINGS OF FACT AND RESOLUTION TO APPROVE THE SALE OF PROPERTY LOCATED IN THE CEDAR GROVE REDEVELOPMENT DISTRICT TO RYLAND HOMES — At its meeting of September 16, 2014, the EDA held a public hearing to consider a purchase agreement for the sale of two parcels of property in the Cedar Grove Redevelopment District (referred to as the Triangle Parcel and the Gold Trail Parcel) to Ryland Homes for the proposed development of a 50 unit townhome /rowhome project. At that time, the EDA Board directed the preparation of findings of fact and a resolution to approve the purchase agreement as presented at that time. Those have been prepared and are in order for consideration at this time. EDAC -2 Findings of Fact, Conclusions and Resolution to Approve EDA - Ryland Homes Purchase Agreement 3. APPROVE AMENDMENT TO RAMP OPERATING AGREEMENT WITH PARAGON OUTLET PARTNERS IN REFERENCE TO THE MHC HOTEL SITE — Under the Ramp Operating Agreement, Paragon Outlet Partners participates in the ongoing maintenance and operations costs of the Cedar Grove Parking Garage on a proportionate basis to the number of stalls the outlet center has rights to use through the easement agreement between the EDA and Paragon. The agreement contemplates proportionate participation in those costs by other users of the parking garage as they acquire and develop property adjacent to the garage and the agreement needs to be amended as each new user assumes similar rights and responsibilities. As part of the preparation for Morrissey Hospitality Companies to acquire and develop the Hilton Home2 site, the necessary amendment has been prepared. Executed copies have been received and are in order at this time. Copies of the amendment are available upon request. 4. APPROVE AMENDMENT OF EDA PROPERTY COVENANTS, CONDITIONS AND RESTRICTIONS FOR THE CEDAR GROVE PARKING GARAGE RELATIVE TO THE SUBDIVISION OF THE PROPERTY FOR THE PROPOSED MHC PROPERTIES HOTEL DEVELOPMENT — As with the item above, the document covering the covenants, conditions and restrictions for the Cedar Grove Parking Garage was intended to be updated when additional development, such as the subdivision related to the Hilton Home2 project, would occur. The necessary amendment has been prepared, executed copies have been receive and this item is in order at this time. Copies of the amendment are available upon request. 5. APPROVE Declaration of Ingress and Egress Easement to Establish Joint Use for Adjacent Lots abutting Cedar Grove Parking Garage — As part of the development of the Hilton Home2 project, the layout of the site anticipates access to and from the site between Cedar Grove Parkway and the Cedar Grove Parking Garage. In order to preserve access rights for the newly created parcels in the area and the public, the necessary easement has been prepared and is in order for consideration at this time. Copies of the easement are available upon request. 6. APPROVE Grant of Trail Easement for MHC Properties Lot to the City — As with Item 6 above, the development of the Hilton Home2 project anticipates the construction of a pedestrian trail across the south side of the property to connect existing trail segments on the north side of Cedar Grove Parkway. The necessary easement has been prepared for this purpose and is in order for consideration at this time. Copies of the easement are available upon request. D. OLD BUSINESS- No items at this time E. NEW BUSINESS- No items at this time F. OTHER BUSINESS- No items at this time G. ADJOURN- ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota September 16, 2014 A meeting of the Eagan Economic Development Authority was held on Tuesday, September 16, 2014 at the Eagan Municipal Center. Present were President Maguire, Commissioner Fields, Commissioner Hansen and Commissioner Tilley. Commissioner Bakken was absent. Also present were Executive Director Osberg, Community Development Director Hohenstein and City Attorney Dougherty. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Tilley moved, Commissioner Hansen seconded a motion to approve the agenda as presented. Aye:4 Nay:0 CONSENT AGENDA Commissioner Hansen moved, Commissioner Tilley seconded a motion to approve the Consent Agenda as presented. Aye: 4 Nay: 0 1. It was recommended to approve the minutes of September 2, 2014 - EDA meeting. There was no Old Business. OLD BUSINESS NEW BUSINESS CEDAR GROVE REDEVELOPMENT DISTRICT— PUBLIC HEARING RYLAND HOMES ROW HOME PROJECT PURCHASE AGREEMENT Community Development Director Hohenstein introduced the item noting The Ryland Group, Inc. has submitted an offer to acquire the 4.4 acre Triangle parcel and .84 acre Gold Trail parcel, both located south of Cedar Grove Parkway for the development of 50 row home /townhome units (44 on the Triangle and 6 on Gold Trail). At its meeting of August 4, 2014, the EDA approved Ryland's preliminary concept plan for the redevelopment of the parcels and proceed with the negotiation of a purchase agreement. That agreement has been prepared by the City Attorney, executed by Ryland and is in order for consideration. Mayor Maguire opened the public hearing. Doris Donnelly addressed the Council with her concerns on Gold Trail and Cedar Grove Parkway regarding the elevation of the water table and the amount of wetlands at that location. Community Development Director Hohenstein responded to her questions. Michael Ramme of Ryland Homes was available for questions. Commissioner Fields moved, Commissioner Tilley seconded a motion to close the public hearing and direct the preparation of findings of fact and a resolution to approve a purchase agreement between the Eagan Economic Development Authority and The Ryland Group, Inc. for the Triangle and Gold Trail Parcels in the Cedar Grove Redevelopment District. Aye: 4 Nay: 0 There was no Other Business. OTHER BUSINESS ADJOURNMENT Commissioner Tilley moved, Commissioner Hansen seconded a motion to adjourn the meeting. Aye: 4 Nay: 0 Date David M. Osberg, Executive Director BEFORE THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY CITY OF EAGAN, DAKOTA COUNTY, MINNESOTA In Re: Sale of Property to The Ryland Group, Inc., a Maryland corporation, d /b /a Ryland Homes FINDINGS OF FACT, CONCLUSIONS AND RESOLUTION This matter came before the Eagan Economic Development Authority (the "EDA ") at its meeting of September 16, 2014. The EDA received and considered public comment; input from City staff, the opinion of value from the FDA's Appraiser, Paul J. Gleason; as well as the Sale and Purchase Agreement proposed by The Ryland Group, Inc., a Maryland corporation, d /b /a Ryland IIomes (hereinafter "Ryland "). Based upon all the files, records and input which were presented at the meeting, the EDA makes the following Findings of Fact, Conclusions and Resolution. FINDINGS OF FACT 1. The City has taken steps to bring about the redevelopment of the Cedar Grove Redevelopment Area (the "Redevelopment District "), including public improvements, environmental reviews, adoption of a Comprehensive Guide Plan Amendment and zoning modifications to create a Special Area, the adoption of Cedar Grove District building standards, and the initiation of redevelopment activity in a portion of the district, all being consistent with the City's plans for the area. _ 2. On or about October 2, 2001, the EDA approved the establishment of the Redevelopment District and the City Council approved the creation and establishment of a Tax Increment Financing District referred to as Tax Increment Financing District No. 1 (the "TIF District ") in connection with the Cedar Grove Redevelopment Area, all pursuant to the authority granted by Minnesota Statutes, Sections 469,090 to 469.108 and 469.001 to 469.047 and Sections 469.174 through 469.179 (collectively, the "Acts "), 3. Pursuant to the Acts on or about October 2, 2001, the EDA approved the adoption of and the City Council approved a Redevelopment Plan (the "Redevelopment Plan ") and a tax increment financing plan (the "TIF Plan ") to finance a portion of the public redevelopment costs of the Redevelopment District, The TIF Plan was certified on July 22, 2003. 4. In order to achieve the objectives of the Redevelopment Plan and the TIF Plan, the EDA has previously determined to provide substantial aid and assistance through the financing of certain land acquisition, relocation, demolition, soil correction, site improvements and public improvement costs in the Redevelopment District, 5. Development within the Redevelopment District included an outlet mall, parking garage and a new apartment project. These projects have contributed to the FDA's goals for the Redevelopment Plan. 6. In furtherance of the EDA's objectives for other property within the Redevelopment District, a conceptual development proposal was presented by Ryland to acquire Parcels of land located in the City of Eagan (the "City "), County of Dakota, State of Minnesota containing approximately 5.2 acres and legally described as; Lots 1 and 2, Block 1 and Outlot A, Beau D Rue Drive Plat, Dakota County, Minnesota; That part of Lot One (1), Block One (1), Leibel Addition, except that part formerly contained within Outlot A, Cedar Grove No. 6, according to the recorded plat thereof, Dakota County, Minnesota; and That part of Lot One (1), Block One (1), Leibel Addition, formerly contained within Outlot A, Cedar Grove No. 6, according to the recorded plat thereof, Dakota County, Minnesota. (hereinafter the "Property ") for the construction of approximately 50 row home style townhomes (hereinafter the "Proposed Improvements ") 7. The Proposed Improvements are consistent with the Redevelopment Plan. 8. Under the proposed purchase agreement, which has been available for public inspection at the City of Eagan Municipal Center, Ryland will acquire the Property for Nine Hundred Thousand and no /100 Dollars ($900,000.00) (the "Purchase Terms"), 9. To confirm that the Purchase Terms represent a fair market value transaction, the FDA has retained the services of appraiser Paul J. Gleason, Mr. Gleason has provided a Restricted Use Appraisal Report to the City Attorney and has offered an opinion that the Purchase Terms reflect a fair market value transaction between the EDA and Ryland. 10. Mr, Gleason has provided an evaluation report to the City Attorney and has offered an opinion that the Purchase Terms for the Property reflect a fair market value transaction between the EDA and Ryland. CONCLUSIONS 1. The Purchase and Sale Agreement proposed by Ryland for the construction of approximately 50 row home style townhomes is consistent with the EDA's objectives to redevelop the Redevelopment District in accordance with the Redevelopment Plan, RESOLUTION The EDA does hereby approve the sale of the Property within the Redevelopment District to The Ryland Group, Inc., a Maryland corporation, d /b /a Ryland Homes for the construction of approximately 50 row home style townhomes and furtherance of redevelopment for the Redevelopment District. 3 Dated at Eagan, Minnesota this 7"' day of October 2014. EAGAN ECONOMIC DEVELOPMENT AUTHORITY By: IC 8 Mince Maguire President David M. Osberg Executive Director