09/09/2014 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
SEPTEMBER 9, 2014
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
City staff present: City Administrator Osberg, Assistant City Administrator Miller, Communications
Director Garrison, Director of Finance Pepper, Director of Parks & Recreation Johnson, Director of Public
Works Matthys, Director of Community Development Hohenstein, and Superintendent of Parks Olson.
ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Fields moved, Councilmember Bakken seconded a motion to adopt the agenda as
presented. Aye:5 Nay:0
VISITORS TO BE HEARD
There were no visitors to be heard.
DAKOTA ELECTRIC ECONOMIC DEVELOPMENT STRATEGIES
Director of Community Development Hohenstein introduced Mark Lofthus of Dakota Electric Association
who gave a presentation about its strategies and programs to encourage economic development in the
communities it serves.
JOINT MEETING WITH THE AIRPORT RELATIONS COMMISSION
Mayor Maguire stated the presentation tonight by the FAA is intended to be an opportunity for the
Council and Airport Relations Commission (ARC) to dialogue with the FAA and MAC. Residents will have
an opportunity to raise questions and share aircraft noise concerns at the town hall meeting being
hosted by ARC on Thursday, November 6 at 6:30 p.m. at the Eagan Community Center. Mayor Maguire
welcomed members of the Airport Relations Commission (ARC). The Commissioners introduced
themselves.
Assistant City Administrator noted it is the City Council's practice to meet with each of their advisory
commissions at least one time each year. In addition to presenting the annual ARC work plan, this year
the FAA has been invited to the joint meeting to provide a presentation to the Council and ARC on how
runways are selected for use at MSP Airport.
Presentation by FAA "Runways 101"
Assistant City Administrator Miller introduced Elaine Buckner, Manager of the Air Traffic Control Tower
at MSP Airport, who gave a presentation on how runways are selected for use at MSP airport, and John
Nelson, MAC Manager— Noise, Environment & Planning Department who responded to questions from
the Council and Commission. The Council provided feedback that the FAA and MAC find a way to
strengthen their communication with residents in November to lessen the focus on data, and instead
respond more directly to the questions being asked.
Special City Council Minutes
September 9, 2014
Page 2
Proposed 2014 -2015 ARC Work Plan
Assistant City Administrator Miller introduced the item, and noted the Airport Commission is prepared
to discuss with the Council the proposed 2014 -15 ARC Work Plan.
Commission Chair Thorkildson gave an overview of the proposed ARC Work Plan for 2014 -15.
The City Council discussed the work plan.
The Council thanked the Commission for their work and directed the 2014 -2015 Airport Relations
Commission Work Plan be included on the September 16, 2014 City Council consent agenda for formal
consideration.
The City Council took a 10 minute break.
REVIEW FUTURE OLD TOWN HALL OPTIONS
City Administrator Osberg introduced the item noting at the Council workshop on June 10, the Council
viewed the proposed options for the potential relocation and restoration of Old Town Hall, and directed
staff to work with the architectural team on the options to relocate Old Town Hall to the Municipal
Center campus as a standalone building, or to renovate /restore at its current location.
Mark Hansen and Stephen Oliver of Mohagen Hansen and Stewart MacDonald of MacDonald & Mack
gave a presentation on the proposed next steps associated with Old Town Hall and were available for
questions.
The Council discussed the Old Town Hall options presented. After further discussion it was the
consensus of the Council to have an Option D for side by side comparison with the other options that
would include basic renovating /restoring of Old Town Hall to its previous condition with minimal
enhancements and to include costs associated with moving the building to the Municipal Campus. The
Council asked that the cost options for each enhancement be called out as an individual expense. The
Council also noted the need to look into fundraising efforts for the additional enhancement costs of the
building.
The Council directed that an Option D being prepared by Mohagen Hansen be brought back to the
November 12, 2014 City Council workshop. City Administrator Osberg noted that a discussion about
funding options for proposed capital projects will be included on the December Council workshop
agenda.
CENTRAL MAINTENANCE FACILITY EVALUATION
City Administrator Osberg introduced the item noting the Central Maintenance Facility and River Valley
Acres were recently evaluated by an architectural team. Osberg noted the item is for informational
purposes, and although no formal action is required at this time, staff is seeking feedback and direction
from the Council.
Special City Council Minutes
September 9, 2014
Page 3
Director of Public Works Matthys introduced Jeff Oertel of Oertel Architects who gave a presentation on
the existing conditions of the Central Maintenance Facility and the River Valley Acres. Mr. Oertel shared
the proposed improvements of those facilities.
The Council discussed the proposed maintenance upgrades.
The Council directed staff to proceed with next steps of schematic designs, transition plans, and
schedule options and bring back to a future City Council meeting.
There was no other business to be heard.
OTHER BUSINESS
ADJOURNMENT
Councilmember Tilley moved, Councilmember Fields seconded a motion to adjourn at 9:30 p.m.
Aye:S Nay:O
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City Clerk