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09/16/2014 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota SEPTEMBER 16, 2014 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. A regular meeting of the Eagan City Council was held on Tuesday, September 16, 2014 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Director of Parks & Recreation Johnson, Police Chief McDonald, and Fire Chief Scott. AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as presented. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION Police Chief McDonald introduced new Police Officers Jacob Coulson and Logan Anderson and administered the Oath of Office. Police Chief McDonald recognized the retirement of Joanna O'Keefe Police Receptionist, and presented a plaque in appreciation of her eighteen and one half years of service to the citizens of Eagan. Ms. O'Keefe thanked the City for the opportunity to serve. The City Council thanked Ms. O'Keefe for her service to the City. Director of Parks and Recreation Johnson recognized the retirement of Steve Hadden Parks Maintenance Worker, and presented a plaque in appreciation of his twenty eight years working for the City of Eagan. Mr. Hadden thanked the City for the opportunity to serve. The City Council thanked Mr. Hadden for his service to the City. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent Agenda as presented: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of September 2, 2014 regular City Council meeting. B. Personnel Items 1. It was recommended to approve the hiring of Michael Bucholz and Gregory Tracy, Utility Maintenance Worker — Field Operations. 2. It was recommended to approve the hiring of Hani Hanna, Temporary FT Utility Maintenance Worker — Field Operations. City Council Meeting Minutes September 16, 2014 2 page 3. It was recommended to approve the recruitment and hiring of a non - benefit eligible, part time Accounting Intern to work an average of 10 hours per week throughout the school year. 4. It was recommended to approve the recruitment and hiring of a seasonal, temporary FT Streets Maintenance Worker. 5. It was recommended to approve the following revision to Article 13 — VACATIONS, of the City of Eagan Employee Handbook. C. It was recommended to approve the check registers dated August 295 and September 5, 2014. D. It was recommended to approve the transfer of $1,000,000 from retained antenna lease revenues in the Public Utilities Fund to the Fiber Infrastructure Fund (AccessEagan), and the annual antenna lease transfers as necessary through 2019 up to an additional cumulative amount of $600,000 to cover additional investment in the systems and operation of AccessEagan. E. It was recommended to approve the contract to perform financial management services for the Dakota County Drug Task Force. F. It was recommended to approve the Police Liaison Services Agreement between the City of Eagan and Independent School District (ISD) 191. G. It was recommended to approve a change in the management of the On -Sale Liquor License issued to Apple Minnesota LLC dba Applebee's Neighborhood Grill & Bar. H. It was recommended to declare bicycles, unclaimed property and miscellaneous City property to be surplus. I. It was recommended to adopt a resolution approving an Exempt Permit for The Open Door to conduct a raffle on October 5, 2014 at Lost Spur Golf and Event Center, 2750 Sibley Memorial Highway. J. It was recommended to approve a resolution appointing absentee ballot board judges and designating them as deputy city clerks for the purpose of administering elections. K. It was recommended to approve a one -year extension of the Conditional Use Permit and Variance approvals for property located at 1380 Duckwood Drive. L. It was recommended to approve a 60 -day extension of time to record the final plat for Dakota Path 3rd Addition. M. It was recommended to authorize the submittal of comments to the Metropolitan Council regarding its Housing Policy Plan and Transportation Policy Plan. N. It was recommended to receive the draft Wellhead Protection Plan Amendment, Part 2, prepared by Barr Engineering, Inc., and schedule a public hearing to be held on October 7, 2014. 0. It was recommended to approve Change Order No. 8 to Contract No. 13 -05 (Cedar Grove Parking Garage) and authorize the Mayor and City Clerk to execute all related documents. P. It was recommended to authorize the preparation of a Feasibility Report by the City Engineer, or his designee, for Project 1174 (Yankee Doodle Road /Promenade Avenue and Yankee Doodle Road /O'Leary Lane — Intersection Improvements). Q. It was recommended to authorize the preparation of a Feasibility Report by the City Engineer for Project 1175 (Northwood Parkway /Promenade Avenue — Street & Utility Improvements). City Council Meeting Minutes September 16, 2014 3 page R. It was recommended to approve Change Order No. 2 to Contract 14 -04 (TH 55/149 Safety and Capacity Improvements) and authorize the Mayor and City Clerk to execute all related documents. S. It was recommended to authorize a variance to the Construction Activity Noise Regulations to extend construction activity between 10:00 p.m. and 7:00 a.m. from September 22 through October 10, 2014, for the Metropolitan Council Environmental Services Sanitary Sewer Lining Project (Hwy 13 — Alexander Road to 1 -494). T. Item was removed. U. It was recommended to approve the recommendations of the Public Works Committee regarding appeal to water meter program surcharges. V. It was recommended to receive the Final Assessment Roll for Project 1140 (Stonebridge Ponds — Street Improvements) and schedule a public hearing to be held on October 21, 2014. W. It was recommended to receive Project 1139 (Oakwood Heights 2nd Addition — Street Improvements) and schedule a public hearing to be held on October 21, 2014. X. It was recommended to receive the Final Assessment Roll for Project 1138 (Cedar Industrial Park — Street Improvements) and schedule a public hearing to be held on October 21, 2014. Y. It was recommended to receive the Final Assessment Roll for Project 1137 (Alden Pond — Street Improvements) and schedule a public hearing to be held on October 21, 2014. Z. It was recommended to receive the Final Assessment Roll for Project 1114 (Cedar Grove Additions — Street Improvements) and schedule a public hearing to be held on October 21, 2014. AA. It was recommended to receive the Draft Feasibility Report for Sperry Tower Reservoir (City Project 1154) and schedule a public hearing to be held October 21, 2014. BB. It was recommended to approve a Time Performance Amendment to the current Municipal Sub - recipient Agreement with the Dakota County CDA, extending the current agreement through Program Year 2014. CC. It was recommended to approve the 2014 -2015 Airport Relations Commission Work Plan. PUBLIC HEARINGS There were no public hearings to be heard. OLD BUSINESS There were no old business items to be heard. NEW BUSINESS There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. City Council Meeting Minutes September 16, 2014 4 page ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire noted it was nice to see City staff from all departments at the Employee Recognition Luncheon that was held last Thursday, September 11th. He thanked staff for doing a great job for the City of Eagan. Councilmember Hansen also thanked the employees that were recognized at the luncheon for their many years of service. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:01 p.m. Aye: 4 Nay: 0 A5� y Date WZ?1-14 MAU # I