10/07/2014 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
OCTOBER 7, 2014
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, October 7, 2014 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Communications Garrison, Director of Finance Pepper, Director of Community Development
Hohenstein, City Planner Ridley, Director of Public Works Matthys, Superintendent of Utilities Eaton,
Director of Parks & Recreation Johnson, Assistant Parks & Recreation Director Flewellen, Police Chief
McDonald, Fire Chief Scott and Executive Assistant Stevenson.
AGENDA
Councilmember Bakken moved, Councilmember Tilley seconded a motion to approve the agenda as
presented. Aye:5 Nay :0
RECOGNITIONS AND PRESENTATION
Communications Coordinator Foote gave a brief presentation and introduced artist Larry Landis who
revealed the Oil Painting "Old Eagan Town Hall" to the City Council. Mr. Landis has chosen to donate
the original work to the City of Eagan /Eagan Historical Society, and printed editions are available for
purchase at City Hall
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
Agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of September 9, 2014 Special City Council
meeting and September 16, 2014 regular City Council meeting.
B. Personnel Items
1. It was recommended to approve the hiring of the Parks Maintenance Worker- Forestry
Division.
2. It was recommended to approve the hiring of Kasha Lundell, Accounting Intern in the
Finance Department.
3. It was recommended to approve the hiring of Angela Backer- Hines, Crime
Analyst /Computer Forensic Examiner in the Police Department.
4. It was recommended to approve the hiring of Scott Jorgenson, Patrol Officer in the
Police Department.
5. It was recommended to accept the resignation of Scott Eppen, Parks Maintenance
Worker, and authorize hiring his replacement.
6. It was recommended to approve the hiring of Seasonal Employees in Parks &
Recreation.
City Council Meeting Minutes
October 7, 2014
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C. It was recommended to approve the check registers dated September 5, September 19, and
September 26, 2014.
D. It was recommended to authorize staff to advertise for request for proposals for the
exclusive food /beverage /liquor catering service within the Eagan Community Center and
other defined city facilities to accommodate meetings and events.
E. It was recommended to authorize an amendment to the bid opening date from Thursday,
September 25, 2014 for Contract 14 -0806 for the Cascade Bay pump house improvements.
F. It was recommended to approve the 2014 -2015 Energy and Environment Advisory
Commission work plan and goals.
G. It was recommended to approve a resolution to accept a donation from Eagan Hockey
Association in the amount of $50,000 to be used for purchase of four (4) new scoreboards at
the Eagan Civic Arena.
H. It was recommended to approve a resolution to accept a donation of three shelving units of
unknown value from Easter Preschool for the general studio at the Eagan Art House.
I. It was recommended to approve a resolution appointing election judges for the November
4, 2014 General Election.
J. Item was removed.
K. It was recommended to approve the final payment for Contract 13 -19 (Carlson Lake —
Sanitary Sewer Lift Station Improvements) in the amount of $21,169.75 to Minger
Construction Inc., and accept the improvements for perpetual City maintenance subject to
warranty provisions.
L. It was recommended to approve the final payment for Contract 14 -10 (2014 City -wide
Sewer Lining — Sanitary Sewer Improvements) in the amount of $159,344.40 to Insituform
Technologies USA, Inc., and accept the improvements for perpetual City maintenance
subject to warranty provisions.
M. It was recommended to approve final payment for Contract 14 -11 (City -Wide Inflow &
Infiltration Mitigation, Part 1— Sanitary Sewer Improvements) in the amount of $10,921.56
to Ess Brothers and Sons, Inc., and accept the improvements for perpetual City maintenance
subject to warranty provisions.
N. It was recommended to approve the final payment for Contract 14 -12 (City -wide Inflow &
Infiltration Mitigation, Part 2 — Sanitary Sewer Improvements) in the amount of $4,832.00 to
Infratech (Infrastructure Technologies) and accept the improvements for perpetual City
maintenance subject to warranty provisions.
0. It was recommended to approve the final payment for Contract 14 -05 (Cliff Road Booster
Station — Pump Addition) in the amount of $2,262.50 to Minger Construction, Inc., and
accept the improvements for perpetual City maintenance subject to warranty provisions.
P. It was recommended to approve amendments to existing telecommunication lease
agreements with New Cingular Wireless PCS, LLC, for antenna upgrade installations on
designated water reservoir sites and authorize the Mayor and City Clerk to execute all
related documents.
Q. It was recommended to approve amendments to existing telecommunication lease
agreements with Verizon Wireless (VAW) LLC d /b /a Verizon Wireless, a Delaware limited
liability company, for antenna upgrade installations on designated water reservoir sites and
authorize the Mayor and City Clerk to execute all related documents.
R. Item was removed.
S. It was recommended to approve an agreement for Contractual Snow and Ice Control
services with Birch Lawn Maintenance for the 2014 -2015 winter snow and ice season and
authorize the Mayor and City Clerk to execute all related documents.
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October 7, 2014
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T. It was recommended to approve the final payment for Contract 14 -17 (City -wide Traffic
Signal Painting) in the amount of $16,730.00 to OLS Restoration, Inc., and accept the
improvements for perpetual City maintenance subject to warranty provisions.
U. It was recommended to approve a Final Subdivision (Cedar Grove Parkway 4t" Addition) to
create two lots upon approximately 1.8 acres located on Cedar Grove Parkway between Fen
Way and River Valley Way.
PUBLIC HEARINGS
VARIANCE (1714 KYLLO LANE) —JOSEPH LEONARD
City Administrator Osberg introduced the item noting the request is for a variance of 2' 10" to the
required 30 -foot setback from a public right -of -way for property located at 1714 Kyllo Lane. There is an
existing single - family home with an attached deck on the property; the deck does not meet setback
requirements. City Planner Ridley gave a staff report.
Mayor Maguire opened the public hearing. Jerome Flatau, 3695 Knoll Ridge Drive, addressed the
Council noting his approval of the variance request. There being no further public comment, Mayor
Maguire turned the discussion back to the Council.
The Council discussed the variance.
Councilmember Hansen moved, Councilmember Fields seconded the motion to approve a Variance of 2'
10" to the required 30 -foot setback from a public right -of -way for property located at 1714 Kyllo Lane,
subject to the following conditions: Aye: 5 Nay: 0
If within one year after approval, the variance shall not have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
extension shall be requested in writing at least 30 days before expiration and shall state facts
showing a good faith attempt to complete or utilize the use permitted in the variance.
The Applicant shall obtain an approved Building Permit.
The exterior materials of the proposed roof addition shall complement the existing structure.
WELLHEAD PROTECTION PLAN AMENDMENT, PART 2
City Administrator Osberg introduced the item noting on September 16, 2014, the draft of the Wellhead
Protection Plan Amendment, Part 2, was presented to the City Council and a Public Hearing was
scheduled for October 7 to formally present and discuss the report with all interested parties in
compliance with the Minnesota Wellhead Protection Rules. Director of Public Works Matthys gave a
staff report.
John Greer, BARR Engineering, gave an overview of the Wellhead Protection Plan Amendment.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
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October 7, 2014
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Councilmember Fields moved, Councilmember Bakken seconded the motion to close the public hearing
for the Wellhead Protection Plan Amendment, Part 2. Aye: 5 Nay: 0
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
PLANNED DEVELOPMENT AMENDMENT — SPIRE FEDERAL CREDIT UNION
City Administrator Osberg introduced the item noting a request for a Planned Development
Amendment to allow site modifications on property located at 1250 -1252 Yankee Doodle Road was
received. The 1.51 -acre site contains a two -story office building constructed in 1992. City Planner
Ridley gave a staff report.
Brian Whitson, representing Spire Credit Union, was available for questions.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Bakken moved, Councilmember Fields seconded the motion to approve a Planned
Development Amendment to allow site modifications on property located at 1250 -1252 Yankee Doodle
Road, subject to the following conditions: Aye: 5 Nay: 0
1. An Amendment to the Planned Development Agreement shall be executed and recorded with
the Dakota County Recorder's office, and proof of recorded shall be provided to the City. The
following exhibits are required for the PD Amendment Agreement:
• Site Plan
• Landscape Plan
• Building Elevations
• Sign Plan
2. The applicant shall obtain a right of way permit and be responsible to restore the street, curb
and gutter, and boulevard in a manner acceptable to the City Engineer.
3. Landscaping shall be installed per the Landscape Plan received September 5, 2014, by June 1,
2015, as amended.
4. The monument sign shall be removed.
5. The pylon sign shall be located on the Landscape Plan.
6. Landscaping shall be planted around the base of the pylon sign.
7. Shrub materials shall be a minimum of three feet in height at time of planting.
8. The building address shall be changed to Town Centre Drive or Yankee Place by January 1, 2015
and the owner shall work with City staff to determine an appropriate address for the building.
9. Building identification numbers shall be installed consistent with City Code Section 2.78.
10. A Sign Permit is required prior to refacing /installation of freestanding and building signs, and all
signs are subject to the requirements of the City Code.
11. The sign face of the pylon sign shall be a maximum of 125 sq. ft.
12. Building Permit and original stamped engineering drawings are required along with the Sign
Permit application for the pylon sign.
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October 7, 2014
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13. The signs shall not exceed the dimensions as indicted on the sign exhibits received September 5,
2014.
14. The painted aluminum pylon pole cover shall match the aluminum panels of the principal
building.
15. The raceway on the building signage shall be painted to match the building color.
16. All electrical /conduit on the building signage shall be located behind the raceway or shrouded.
PLANNED DEVELOPMENT AMENDMENT AND FINAL PLANNED DEVELOPMENT
(STONEHAVEN SENIOR) — CH DEVELOPMENT COMPANY, LLC
City Administrator Osberg introduced the item noting this proposal is the final development in the
Stonehaven Planned Development, a 115 acre residential development. Before the Council is
consideration of a four -story 137 -unit senior housing development. City Planner Ridley gave a staff
report.
Greg Zoidis, development partner, introduced the development team and provided additional
background information.
The Council discussed various components of the Planned Development Amendment at length.
Ultimately, Mr. Zoidis suggested that in light of the Council's discussion, the development team would
like the item continued to a future Council meeting to allow the development team to refine the plan to
better address the public policy issues and public policy benefits related to the proposed second phase.
Mayor Maguire suggested his team give consideration to separating the development approval into two
phases by moving forward with the first phase presently and delaying the request for the second phase
approval to a later date. It was the consensus of the Council to continue the item to a future Council
meeting.
Councilmember Fields moved, Councilmember Tilley seconded the motion to continue the Planned
Development Amendment and Final Planned Development ( Stonehaven Senior) — CH Development
Company, LLC, to the November 18, 2014 City Council meeting. Aye: 5 Nay: 0
LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Mayor Maguire mentioned when driving by the Lexington Hills Apartments, located on Diffley and
Lexington Avenue, how nice the improvements to the outside of the buildings look.
VISITORS TO BE HEARD
There were no visitors to be heard.
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October 7, 2014
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ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
8:30 p.m. Aye: 5 Nay: 0
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Date
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City Clerk