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11/05/2014 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING NOVEMBER 5, 2014 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE Minutes B. PERSONNEL Items C. APPROVE Check Registers D. APPROVE Temporary On -Sale Beer License and waive the license fee for All Saints Lutheran Church, 3810 Lexington Avenue South, on November 26, 2014 E. APPROVE Final Subdivision and Easement Vacation for CityVue Commons F. APPROVE Exempt Permit for the Eagan High School Drumline Booster Club, Inc. to hold a raffle on February 7, 2015 G. APPROVE Change Order No. 9, City Contract 13 -05 (Cedar Grove Parking Garage) H. Item removed I. RECEIVE Draft Feasibility Report, Project 1161, Witham Lift Station, and Schedule Public Hearing for December 2, 2014 J. RECEIVE Draft Feasibility Report, Project 1123, Cedar Heights, and Schedule Public Hearing For December 2, 2014 K. RECEIVE Draft Feasibility Report, Project 1157, Blackhawk Hills 1"/ 2 "d, and Schedule Public Hearing for December 2, 2014 L. RECEIVE Draft Feasibility Report, Project 1163, Pines Edge, and Schedule Public Hearing for December 2, 2014 M. RECEIVE Draft Feasibility Report, Project 1164, Red Pine Lane, and Schedule Public Hearing for December 2, 2014 N. RECEIVE Draft Feasibility Report, Project 1166, St. Charles Wood, and Schedule Public Hearing for December 2, 2014 0. RECEIVE Draft Feasibility Report, Project 1168, Waters Edge, and Schedule Public Hearing for December 2, 2014 P. RECEIVE Petition to Vacate Public Utility Easement (Doc. No. 565797) and a portion of Public Ponding Easement (Doc. No. 369372), 1320 Towerview Road, and Schedule Public Hearing for December 2, 2014 Q. APPROVE a Resolution to Accept a Donation of a Garden Bench on Behalf of The Lioness to be located In Central Park R. APPROVE a Resolution to Accept a Cash Donation from The Friends of The Eagan Core Greenway to pay for the Purchase and Installation of two Memorial Plaques and Authorize the Necessary Budget Adjustment S. APPROVE the 2015 Funding Application to Dakota County for the Community Landfill Abatement Funds and the Execution of a Joint Powers Agreement with Dakota County V. PUBLIC HEARINGS A. APPROVE Project 1154 Sperry Tower - Communications VI. OLD BUSINESS VII. NEW BUSINESS A. PLANNED DEVELOPMENT AMENDMENT- Eagan Retail II/ Oppidan -A Planned Development Amendment to allow a drive through facility and site modifications located at 1992 Rahncliff Court VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE Drainage & Utility Easement, Outlot A Paragon Addition D. NEW BUSINESS E. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT -77 City of Eap ma TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: OCTOBER 31, 2014 SUBJECT: AGENDA INFORMATION FOR NOVEMBER 5, 2014 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the November 5, 2014 City Council agenda, the following items are in order for consideration. Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of October 14, 2014 Special City Council meeting and October 21, 2014 regular City Council meeting as presented or modified. Attachments: (2) . CA -1 October 14, 2014 Minutes CA -2 October 21, 2015 Minutes MINUTES SPECIAL CITY COUNCIL MEETING OCTOBER 14, 2014 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Director of Finance Pepper, Director of Public Works Matthys, Assistant Parks & Recreation Director Flewellen, Campus Facilities Manager Vaughan, Community Center Manager Grange. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Fields moved, Councilmember Hansen seconded a motion to adopt the agenda as presented. Aye:5 Nay:0 VISITORS TO BE HEARD There were no visitors to be heard. 2015 EAGAN CONVENTION AND VISITORS BUREAU BUDGET AND ANNUAL UPDATE ON ECVB PROGRAMMING Communications Director Garrison introduced the item. Eagan Convention and Visitors Bureau (ECVB) President & CEO, Brent Cory gave an overview and provided highlights of the proposed 2015 budget. Cory noted the 2015 ECVB budget, approved by the ECVB Board in September, features a 13.31% increase over 2014, and total spending of $1,103,900. Cory noted the anticipated increases in revenue from the addition of two new hotels in Eagan. The Council reviewed the proposed budget, and had no objection. The City's legal agreement with the ECVB to provide services and utilize the lodging tax requires City Council budget concurrence since the City authorizes the tax. The Council stated they would like to see sports marketing as part of the ECVB's overall research efforts. The Council directed the 2015 Eagan Convention and Visitors Bureau budget to be included on a future City Council meeting consent agenda for formal consideration. 2015 ENTERPRISE FUNDS BUDGETS (WATER, SANITARY SEWER, STREET LIGHTING, STORM DRAINAGE, WATER QUALITY, CIVIC ARENA, CASCADE BAY, COMMUNITY CENTER, AND ACCESSEAGAN /FIBER INFRASTRUCTURE) City Administrator Osberg introduced the item noting Council is being asked to provide direction to staff regarding the proposed 2015 enterprise fund budgets. By definition, enterprise funds are established to account for self- supporting activities with revenues primarily from user fees at rates set by the City Council. Special City Council Minutes October 14, 2014 Page 2 Director of Public Works Matthys introduced the Public Utilities — Water 2015 operational budget noting the proposed Water Utility operating budget shows an overall increase of 6.07% over the 2014 budget. Matthys provided an overview of the highlights and changes for 2015. Director of Public Works Matthys introduced the Public Utilities — Sewer 2015 operational budget noting the proposed budget shows an overall increase of 0.2% over the 2014 budget, primarily due to increased charges from the Metropolitan Council Environmental Services (MCES). Director of Public Works Matthys introduced the Public Utilities — Street Lighting 2015 operational budget noting the proposed budget shows an overall increase of 7.0 %, due to increased energy and repair costs as well as installations of new street lights. Director of Public Works Matthys introduced the Public Utilities - Storm Drainage 2015 operational budget noting the proposed budget shows an increase of 0.29 %, primarily due to projected capital construction costs. Matthys noted operations portion of the budget are essentially unchanged. Director of Public Works Matthys introduced the Public Utilities — Water Quality 2015 operational budget noting an increase of 0.2 %, due primarily to an alum treatment project in Lemay Lake. The Council discussed each of the individual 2015 Public Utilities operational budgets. 2015 CIVIC ARENA OPERATIONAL BUDGET Campus Facilities Manager Vaughan introduced the Civic Arena's 2015 operational budget noting a decrease of 2.0% from 2014, due primarily to the charter hockey school no longer renting space at the Civic Arena. The budget reflects an updated repair and replacement (R &R) schedule to reflect more accurate replacement costs. The budget also reflects a recommended $5 increase in the prime -time and non -prime hourly ice /turf rates to remain competitive with other area ice rinks. The Council discussed the 2015 Civic Arena operational budget. 2015 CASCADE BAY OPERATIONAL BUDGET Campus Facilities Manager Vaughan introduced the Cascade Bay 2015 operational budget noting the proposed budget reflects an increase of 0.4% over 2014. Vaughan gave an overview and provided highlights of the proposed 2015 budget. A higher minimum wage rate for 2015 is offset by a reduction in staffing due to closing the pool a half -hour earlier. Inflationary increases are offset by no longer having to pay sales tax on purchases. Vaughan gave an overview and provided highlights of the proposed 2015 budget. The Council discussed the 2015 Cascade Bay operational budget. Councilmember Fields noted with the evening schedule change if staff could provide Council with an update next year on any complaints from residents regarding the change. 2015 COMMUNITY CENTER OPERATIONAL BUDGET Community Center Manager Grange introduced the Community Center 2015 operational budget noting the proposed budget is proposed to increase 0.7% from 2014. The budget reflects the long -term Special City Council Minutes October 14, 2014 Page 3 objective of staffing the building to provide the level of service that the public demands during peak and non -peak times. The budget also reflects the second phase of reorganization of full time staff due to retirement of the Operations Superintendent. Grange gave an overview and provided highlights of the proposed 2015 budget. The Council discussed Highlight /Change 5 —Trail and Parking Lot Expansion. Director of Public Works Matthys provided the Council with an exhibit of the proposed trail and parking lot improvements. Councilmember Fields and Hansen noted their preference of the trail in the middle. Mayor Maguire suggested using more wayfinding signage to guide pedestrian traffic in the area and presenting the final proposal to the Council prior to the contract award. The Council discussed the 2015 Community Center operational budget. 2015 ACCESSEAGAN /FIBER INFRASTRUCTURE FUND Communications Director Garrison introduced the AccessEagan /Fiber Infrastructure Fund 2015 operational budget. Garrison gave an overview and provided highlights of the proposed 2015 budget. The Council discussed the 2015 AccessEagan /Fiber Infrastructure Fund operational budget. The Council directed the 2015 Enterprise Fund Budgets to be included on a future City Council meeting consent agenda for formal consideration. There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn at 6:30 p.m. Aye:S Nay:O Date Mayor City Clerk MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota OCTOBER 21, 2014 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, October 21, 2014 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Director of Community Development Hohenstein, Director of Public Works Matthys, Director of Parks & Recreation Johnson, Police Chief McDonald, Fire Chief Scott and Executive Assistant Stevenson. AGENDA City Administrator Osberg noted the need to remove from the Consent Agenda Item P. — Receive Draft Feasibility Report, Project 1161, Withom Lift Station, and Schedule a Public Hearing for November 18, 2014. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as amended. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the Consent Agenda as amended: Aye: 5 Nay: 0 Mayor Maguire pulled Item D for further comment and presentation. The Eagan Lions Club, 1St Vice President, Tracy Braaten presented a check for $3,200 to the Eagan Fire Department to purchase fire extinguishing grenades. A. It was recommended to approve the minutes of October 7, 2014 regular City Council meeting. B. Personnel Items 1. It was recommended to accept the resignation of Jennifer Bruestle, Clerical Technician IV in Community Development, and authorize hiring her replacement. 2. It was recommended to accept the resignation of Pat Diloia, Deputy Fire Chief II — Operations, and authorize hiring his replacement. 3. It was recommended to approve and reclassify the position of Deputy Fire Chief from Level 14 to Level 13. 4. It was recommended to approve the temporary reclassification of Fire Prevention Specialist, Marie Segar to provide additional administrative and operational support to the Fire Department until further notice. City Council Meeting Minutes October 21, 2014 2 page It was recommended to approve the hiring of Seasonal Employees in Parks & Recreation. C. It was recommended to approve the check registers dated October 3 and October 10, 2014. D. It was recommended to approve a resolution to accept a donation from the Eagan Lion's Club in the amount of $3,200 to purchase fire extinguishing equipment for the Fire Department and authorize the necessary Budget Adjustments. E. It was recommended to authorize the acquisition of a fire engine from E -One, the purchase price to be paid through the exchange of two Peterbilt engines acquired in 2012 and the payment of cash not to exceed $60,000. F. It was recommended to adopt a resolution approving an Exempt Permit for Moms & Neighbors Inc., to conduct a raffle on November 14, 2014 at Coopers Restaurant, 4185 South Robert Trail. G. It was recommended to approve an off -sale liquor license for BK Discount Liquor, LLC doing business as BK Discount liquor located at 4130 Blackhawk Road, Suite 102. H. It was recommended to approve a 90 -day extension of time to record the Final Plat for Dakota Ridge 2nd Addition. I. It was recommended to approve the final payment for Contract 13 -01 (Nicols Road Street & Utility Improvements) in the amount of $97,187.33 to Northwest Asphalt, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. J. It was recommended to approve the final payment for Contract 14 -03 (City -Wide Street Overlays — Street Improvements) in the amount of $119,077.06 to Bituminous Roadways, Inc., and accept the improvement for perpetual City maintenance subject to warranty provisions. K. It was recommended to approve the final payment for Contract 14 -16 (Black Hawk Middle School Stormwater Management) in the amount of $41,095.00 to Minnesota Dirt Works and accept the improvements for perpetual City maintenance subject to warranty provisions. L. It was recommended to approve a $75,000.00 contribution to the City of Bloomington for the rehabilitation of the Long Meadow Bridge within the Minnesota River Valley. M. It was recommended to approve Change Order No. 3 to Contract 14 -04 (TH 55/149 Safety and Capacity Improvements) and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to approve the deletion of the newly constructed trail segments along TH 55 and TH 149 (from Blue Gentian Road to Highway 149 - South) from the Winter Trail Maintenance Program. 0. It was recommended to approve Change Order No. 2 to Contract 14 -08 (TH 55/149 Roadway Safety and Capacity Upgrade — Traffic Signal Material and Equipment) and authorize the Mayor and City Clerk to execute all related documents. P. Item was removed. Q. It was recommended to approve a resolution in support of Dakota County's draft 5 -year Transportation Capital Improvement Program for 2015 -2019. R. Item was removed. S. It was recommended to authorize the purchase of Self Contained Breathing Apparatus for the Fire Department and Public Works. City Council Meeting Minutes October 21, 2014 3 page PUBLIC HEARINGS PROJECT 1114, CEDAR GROVE ADDITIONS FINAL ASSESSMENT HEARING City Administrator Osberg introduced the item noting the Council is being asked to approve the Final Assessment Roll for Project 1114 (Cedar Grove Additions — Street Improvements). Public Works Director Matthys gave a staff report. Mayor Maguire opened the public hearing. Roxanne Hanna, 3884 Serpentine Circle, addressed the Council with her questions regarding the cost of the assessment and the relevant contribution from her property taxes. Matthys respond to the questions. There being no further public comment, Mayor Maguire turned the discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded the motion to approve the Final Assessment Roll for Project 1114 (Cedar Grove Additions — Street Improvements) and authorize its certification to Dakota County for collection. Aye: 5 Nay: 0 PROJECT 1137, ALDEN POND FINAL ASSESSMENT HEARING, PROJECT 1138, CEDAR INDUSTRIAL PARK FINAL ASSESSMENT HEARING, PROJECT 1139, OAKWOOD HEIGHTS 2ND ADDITION FINAL ASSESSMENT HEARING, PROJECT 1140, STONEBRIDGE PONDS FINAL ASSESSMENT HEARING Public Works Director Matthys gave a staff report and presentation on the following: Project 1137 - Alden Pond, Project 1138 - Cedar Industrial Park, Project 1139 - Oakwood Heights 2nd Addition, and Project 1140 - Stonebridge Ponds. Mayor Maguire opened the public hearings on Project 1137 - Alden Pond Street Improvements, Project 1138 — Cedar Industrial Park Street Improvements, Project 1139 — Oakwood Heights 2nd Addition Street Improvements, and Project 1140 — Stonebridge Ponds Street Improvements. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded the motion to approve the Final Assessment Rolls for Project 1137 (Alden Pond — Street Improvements), Project 1138 (Cedar Industrial Park —Street Improvements), Project 1139, (Oakwood Heights 2nd Addition — Street Improvements), and Project 1140 (Stonebridge Ponds — Street Improvements) and authorize their certification to Dakota County for collection. Aye: 5 Nay: 0 OLD BUSINESS There were no old business items to be heard. NEW BUSINESS There were no new business items to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. City Council Meeting Minutes October 21, 2014 4 page ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire encouraged residents to "get out and vote" on November 4t", and noted voting information can be found at www.cityofeagan.com. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:00 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items Item 1 Action to be Considered: Accept the resignation of Steven Taylor, Parks Maintenance Supervisor, and authorize hiring his replacement. Facts: ➢ Mr. Taylor submitted his resignation effective November 28, 2014. ➢ He is retiring after 35 years of service. Attachments: (0) Item 2 Action to be Considered: Approve the transfer of Paul Graham to Parks Maintenance Supervisor. Facts: ➢ Mr. Graham is currently the Parks Operations Supervisor. Attachments: (0) Item 3 Action to be Considered: Approve the hiring of Ryan Marks, Parks Maintenance Worker. Facts: ➢ City Council approved filling this position on October 7, 2014. Attachments: (0) Item 4 Action to be Considered: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division Job Title Golden, Kalynna Civic Arena Building Attendant I Meyer, Lucas Civic Arena Building Attendant III Nguyen, Andy Civic Arena Building Attendant I Ossell, Jacob Civic Arena Building Attendant I Community Ling, Karen Center Fitness Instructor Community Schellinger, Molly Center Fitness Instructor Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated October 17 and 24, 2014 as presented. Attachments: (2) CC -1 Check register dated October 17, 2014 CC -2 Check register dated October 24, 2014 Agenda Information Memo November 5, 2014, Eagan City Council Meeting CONSENT AGENDA D. Approve a Temporary On -Sale 3.2 Percent Malt Liquor (Beer) License and waive the license fee for All Saints Lutheran Church's Community Gathering on November 26, 2014 at 3810 Lexington Avenue South. Action To Be Considered: To approve a temporary on -sale 3.2 percent malt liquor (beer) license and waive the license fee for All Saints Lutheran Church's Community Gathering on November 26, 2014 at 3810 Lexington Avenue South. Facts: ➢ All Saints Lutheran Church has requested a temporary on -sale beer license be issued to it for a community gathering after their Wednesday night worship service. The event will be held inside the church building. ➢ All Saints Lutheran Church has requested that the $25.00 license fee be waived. ➢ The application form has been submitted and deemed in order by staff. Attachments: (1) CD -1 Letter From All Saints Lutheran Church To: Eagan City Council From: Pastor Charles Trittin All Saints Lutheran Church Date: October 21,2014 RE: APPLICATION FEE We are asking that the fees for the Beer License Application for our event on Wednesday, November 26, be waived. Agenda Information Memo November 5, 2014, Eagan City Council Meeting CONSENT AGENDA E. APPROVE an Easement Vacation and Final Subdivision for CityVue Commons Actions To Be Considered: To approve a Final Subdivision (CityVue Commons) for 2 lots and 3 outlots, for future development and common space, upon approximately 10 acres generally located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington Avenue. To approve an Easement Vacation of public drainage and utility easements located on Lot 1, Block 1, Town Centre 100 First Addition, Outlot A, Town Centre 100 Twelfth Addition, and Lot 2, Block 1, Eagan Place 4th Addition. Facts — Final Subdivision: ➢ The Preliminary Planned Development and Preliminary Subdivision for the CityVue Commons development were approved by the City on June 17, 2014. The approval was for a total of 202 apartment units and 28,000 s.f. of retail upon approximately 10 acres. ➢ The approval also includes one fast casual restaurant and a bank with drive - through as well as on -sale and off -sale liquor for the commercial lots. ➢ CityVue Commons Addition is a replat of Town Centre 100 First Addition, Town Centre 100 Twelfth Addition, and Eagan Place 4t" Addition. ➢ The proposed CityVue Commons Addition is consistent with the preliminary approval from June 17, 2014. ➢ The CityVue Commons plat has been reviewed and approved for mylars by the County Surveyor. ➢ All documents are anticipated to be in order for execution at the City Council meeting on November 5, 2014. Facts — Easement Vacation: ➢ A Vacation of Easements throughout the site is proposed in conjunction with the dedication of required drainage and utility easements with the CityVue Commons plat. ➢ On August 4, 2014, City staff received a petition from the developer requesting the vacation of an existing drainage and utility easement on the properties. ➢ The vacation of the easement would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ The Final Plat of CityVue Commons Addition incorporates all necessary public drainage and utility easements on this property. ➢ On September 2, 2014, a public hearing was held and action was continued to coincide with future City Council consideration of the CityVue Commons Addition final plat and subdivision. No objections have been received to date. ➢ This vacation request has been reviewed by Public Works (Engineering Division) staff and found to be in order for favorable Council action to coincide with consideration of the CityVue Commons Addition. 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I Cn f E °$s j s'6 �„ 3 i c 6 C a V r � ° c a - g go I e� ov � I Ci n: L i:) I f:) (a 111 l(1 .1 I . a „ YF II y� os I i�!till!Cl {J'd Fiii�!:3331:3(1t)_3 � i`! {)llitJQ'o' tli)t)i: + +�,.ii'd P!Qili(3tJ':% (11,1x', 3],)V-Ii id'^ {)'d_3 ni a 5 [ B z n gE E � 8 � 9 A C o w z° LY' /1 . M l7 S C M — K r O z � T, n (:, 111 (1: f_J 111 w ) i` T)V'Jd NVI)'d:3 I z t7 z5� t — qq Iz 9sus' ni a 5 [ B z n gE E � 8 � 9 A C o w z° LY' /1 . M l7 S C M — K r O z � T, n (:, 111 (1: f_J 111 w ) i` T)V'Jd NVI)'d:3 I Agenda Information Memo November 5, 2014, Eagan City Council Meeting CONSENT AGENDA Approve Exempt Permit for the Eagan High School Drumline Booster Club to hold a raffle on February 7, 2015 at 4185 Braddock Trail. Action To Be Considered: To adopt a resolution approving an Exempt Permit for the Eagan High School Drumline Booster Club to conduct a raffle on February 7, 2015 at Eagan High School, 4185 Braddock Trail. Facts: ➢ The Eagan High School Drumline Booster Club has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements for the application have been met and staff deems it in order for approval. Attachments: (1) CF -1 Resolution RESOLUTION NO. _ CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT EAGAN HIGH SCHOOL DRUMLINE BOOSTER CLUB WHERAS, the Eagan High School Drumline Booster Club. has applied for an Exempt Permit to conduct a raffle on February 7, 2015; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for the Eagan High School Drumline Booster Club to conduct a raffle on February 7, 2015 at 4185 Braddock Trail. Motion by: Seconded by: Those in favor: Those against: Date: November 5, 2014 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 5th day of November, 2014. City Clerk Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA G. Contract 13 -05, Cedar Grove Parking Garage Action To Be Considered: Approve Change Order No. 9 to Contract 13 -05 (Cedar Grove Parking Garage) and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Contract 13 -05 provides for the construction of a public parking structure on the north side of Cedar Grove Parkway adjacent to the Twin Cities Premium Outlets property. The project includes a structure that provides 1,543 parking stalls and is designed with two levels, with the structural capacity to add a third level in the future. ➢ On August 20, 2013, the City Council awarded the base bid for Contract 13 -05 for these improvements to PCL Construction Services, Inc. ➢ Change Order No. 9 provides for a variety of items not included in the original contract: • Contractor supervision and contract management to oversee completion of construction items beyond the substantial completion date of August 13, 2014. ADD $6,960 • Additional stairway guardrails, as required by the City's Building Inspection Department, necessary to improve user safety. ADD $17,771 • Painting and cementitious coating, as required by the City's Fire Marshall, to improve identification of connections to fire suppression system. ADD $11,802 • Revise roof curb for Stair A to accommodate thickened roof insulation. ADD $3,462 • Additional brick pavers along Eagan Outlets Parkway, in lieu of concrete sidewalk. ADD $11,979 • Place landscape mulch in lieu of sod strip along Eagan Outlets Parkway. DEDUCT $1,650 • Painting and cementitious coating, and additional signage, for user parking and elevator wayfinding. ADD $17,578 • Additional signage for fire department connections, permanent address numbers, no smoking, and no skateboarding signage, as requested by the City's emergency service personnel. ADD $9,260 • Installation of a water hose spigot, near the west service room, to better enable cleaning and maintenance functions. ADD $1,955 • Installation of electrical receptacles, within Stairs B and E, to improve efficiency of cleaning and maintenance functions. ADD $1,876 ➢ o Additional pavement markings on parking stalls with fire department connections near them, to improve emergency access to the connections. ADD $1,252 o Installation, painting, and labeling additional gas service line for Stair A heating ventilation and cooling system, as required by the natural gas provider, MN Energy Resources. ADD $17,069 o Modification of electrical light fixtures on the architectural ceiling grid. ADD $9,272 o Modification of emergency light fixtures in the stairwells to include an emergency backup power source. ADD $13,510 o Revise positioning of security cameras, as requested by City emergency service personnel. ADD $1,000 o Incentive payment for substantial completion by August 13, 2014, of the parking garage for full use of its intended purpose, as recommended by the City Council Finance Committee on April 6, 2014. Substantial completion was achieved by the Contractor by August 13. The incentive payment will be paid at time of final payment of the contract. ADD $100,000 The cost of the additional work is consistent with bid prices received for relevant bid items on other projects within the city and region. The change order provides for an additional cost of $223,094 (6.25% of original contract). The cost of the additional work under the change order will be the responsibility of the City's Economic Development Authority (EDA). The change order has been reviewed by the Public Works Department and the City's consultant, Walker Parking Consultants, and found to be in order for favorable Council action. Attachments: (0) Agenda Information Memo November 5, 2014 Eagan City Council Meeting H. Contract 14 -01, 2014 Water Quality Storm Sewer Improvements Action To Be Considered: Approve the final payment for Contract 14 -01 (2014 Water Quality Storm Sewer Improvements) in the amount of $91,394.18 to Sunram, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 14 -01 provided for storm sewer improvements in 7 waterbodies (one lake, one wetland, and five storm basins) as identified and approved in the City's 5 -Year Capital Improvement Plan (CIP) for 2014 -2018. ➢ On June 4, 2013, the City Council adopted the 5 -year CIP for Public Works Infrastructure, Part III (2014 -2018) and authorized the initiation of the public improvement process for the 2014 programmed improvements. ➢ On April 1, 2014, the City Council awarded the contract to Sunram Construction, Inc., for the base bid amount of $224,581.85, which is funded by the Storm Drainage Renewal and Replacement Fund. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA I. Project 1161, Witham Lift Station — Sanitary Sewer Improvements Action To Be Considered: Receive the draft Feasibility Report for Project 1161 (Witham Lift Station - Sanitary Sewer Improvements) and schedule a public hearing to be held December 2, 2014. Facts: ➢ On June 3, 2014, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure, Part III (2015 -2019) and authorized the initiation of the public improvement process for the 2015 programmed improvements. The Witham Lift Station, a proposed new sanitary sewer lift station along Dodd Road and north of Diffley Road, and associated force main pipe along Dodd Road, was scheduled for 2015 as part of this CIP. ➢ An informational neighborhood meeting will be held with the public, including adjacent property owners, prior to the formal Public Hearing to review and discuss the proposed improvements. ➢ A draft of this feasibility report has been prepared and is being presented to the City Council for their information and consideration of scheduling a public hearing for Tuesday, December 2, 2014, to formally present and discuss the merits of this project. Attachments: (1) CI -1 Draft Feasibility Report Ea(Z> L=CXN 8. NAEa NK, INCB 0 Consulting Engineers & Surveyors It 12224 Nicollet Avenue • Burnsville, MN 55337 Phone (952) 890 -0509 • Fax (952) 890 -8065 www.bolton- menk.corn MEMORANDUM Date: September 26, 2014 To: Jon Eaton, Utilities Supervisor From: Seth A. Peterson, P.E. Mark D. Kasma, P.E. Project: Dodd Lift Station and Forcemain Re: Lift Station Location Options Attachments: Preliminary Cost Estimate Options 1 -4, Figures 1 -5 The City of Eagan is proposing to install a Lift Station to intercept gravity flows west of Dodd Road near the intersection of Bradford Place. The purpose of this new lift station is to relieve some pressure from the Country Hollow lift station. The Country Hollow lift station is the largest capacity lift station in Eagan and providing another lift station will reduce the amount of flow to Country Hollow lift station and reduce the liability on this lift station. Based on our discussion with the City we have prepared four (4) lift station location alternatives. These alternative locations are identified on the attached Figure 1. All options will ultimately redirect flows to a sanitary sewer manhole located at the intersection of Diffley Road and Dodd Road. Each lift station option includes a lift station and valve vault to match the City's preferred lift station standard. Below are brief descriptions and preliminary cost estimates for each option. The preliminary cost estimates include a contingency factor of 10 percent to account for any elements of construction that are unknown at this time. They also include indirect project costs of construction such as engineering, legal fees, administrative costs, and bond interest which together are estimated at 30 percent of the project construction cost. Forcemain Location Options During preliminary evaluation of the lift station locations, two possible Forcemain alignments were proposed. One was along Dodd Road and the other was between the Country Hollow and Oak Bluff subdivisions. After further evaluation, the only feasible forcemain location is along Dodd Road. The location between the Country Hollow and Oak Bluff subdivisions had several issues that made this option less desirable than the Dodd Road location. The location between Country Hollow and Oak Bluff would put the forcemain behind houses and this area is relatively wooded and would require the removal of trees for installation, even if direction drilling techniques were used. Additionally, if the area was kept wooded, there would be future maintenance issues along this corridor which would require the removal of trees. In addition, there are wetlands along this route that would need to be crossed. Based on all of these factors, the Dodd Road route for the forcemain is the best route and will be the only forcemain route evaluated for the four options. Option 1: Witham Lift Station Improvements Option 1 consists of the construction of a lift station on the west side of Witham Lane. See Figure 2 for approximate location. The flows would be intercepted from the manhole within the cul -de -sac, and direct them to the proposed lift station. This location allows for the largest sewer collection area for this station which is one of the key components for this new lift station. Sewer depth is approximately 9 -feet. The forcemain would be installed via pipe bursting thru an existing City forcemain which runs \\ mankato4\ h\ EAGA\ T21108576 \2_Preiiminary \C_Reports \Lift Station Location Options.docx DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer Lift Station Location Options September 26, 2014 Page 2 north/northwest to Dodd Road. The existing forcemain is located within a drainage and utility easement. Once the forcemain reaches Dodd Road, the forcemain will be directionally drilled beneath the roadway and sidewalk. The forcemain alignment in Dodd Road is nearly the same for all 4 options with differing connection points. The preliminary cost estimate for Option 1 is $851,255 (see attached). The estimated cost includes land acquisition of 2,500 square feet and some tree removal. Option 2: Bradford Place Lift Station Improvements Option 2 consists of constructing a lift station in the southwest quadrant of Dodd Road and Bradford Place. See Figure 3 for approximate location. The flows would be intercepted from the manhole located at the intersection and direct them to the proposed lift station. This option still intercepts a large area, however, the area is less than what would be collected in Option 1. Sewer depth is approximately 28 -feet. Due to sewer depth, land acquisition consists of 700 square feet and temporary easements of 8,700 square feet. Multiple very large oak trees will also need to be removed under this option. The forcemain along Dodd Road would follow a similar alignment as Option 1. The preliminary cost estimate for Option 2 is $1,228,554 (see attached). Option 3: Havenhill Lift Station Improvements Option 3 consists of construction a lift station southeast of Havenhill Circle and within City park property. See Figue 4 for approximate location. The flows would be intercepted from the rear yard manhole and directed to the proposed lift station. This option collects less sanitary flow than options 1 and 2. Forcemain would be constructed from the lift station to Dodd Road and ultimately follow the same forcemain route along Dodd Road. Fill will need to be placed within the City property to provide cover over the gravity sewer to prevent freezing. The proposed depth of the gravity sewer is 8 -feet. A 12 -foot bituminous maintenance drive to the lift station would be constructed to allow the City access to the lift station. The installation of the maintenance road will also require some additional fill. 2,500 square feet of temporary easement will be required to connect to the existing manhole and numerous trees will need removal along the entire route. The preliminary cost estimate for Option 3 is $973,214 (see attached). Option 4: Havenhill Circle Gravity Sewer and Lift Station Improvements Option 4 is similar to Option 3 except a 12 "PVC gravity sewer is extended from the Havenhill Circle rear manhole to just short of Dodd Road. This option collects the same amount of sanitary sewer flow as option 3, which is less than that collected in options 1 and 2. With this option, major tree removal for construction and commom borrow to prevent freezing of the sanitary line is required. Temporary easement required is 5,000 square feet and four (4) residential rear yards are impacted by filling. The preliminary cost estimate for Option 4 is $1,277,070 (see attached). Cost Estimates A summary of the preliminary cost estimates for each option is summarized below: Option 1 $851,255 Option 2 $1,228,554 Option 3 $973,214 Option 4 $1,277,070 Recommended Option Option 1 is the most feasible option and it collects the greatest amount of sanitary flow. In addition, tree removal is minimized by this option and only a small portion of land needs to be acquired for the lift station and controls. From an engineering standpoint, this project is feasible, cost effective and necessary, and can best be accomplished by letting competitive bids for the work. \\ mankato4\ h\ EAGA\ T21108576 \2_Preliminary \C_Reports \Lift Station Location Options.doex DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer. �[ -- -� ____.1 2� L 715 712 - -- `_\_... _ -- - -_ - -- /� �0 \ 748 .� �— . / I � 744 / I 736 4100 V 720 /43 724 : 74D - .... -. _ 739 - _ 1IyIL., I 701 4107 r ` .- 4104 1 1 \, 705 I i 735 i ` 731 j -718 ` ✓ 41ll J �\, 721 11`- 1 1`. F J..+ 4U a1n$ � , / 684 2, ✓l` 727 4115 4112 ADF 73a 1 / / /// 725 ' 4 i j62a 1�"� 6B0 ( 676. 4 73� I 724 'i 633 ,(( 734 "'�y� ' - +� •'729 OPTION , ✓��Cj� 732 ✓ � (FORCE MAIN) [.i I I I -,' , I: I \, / �}- 636 L 648 I I C -- 733 OP 1 ION G�''" 640 073 _ 1. F/ / 4074 �_ ., \� I 4072 ul, I r 653 645 =� 641 �� 4068 ,�*Y 4081 4078 "/' WITHAM Lb -j 4082 4089 4082 40itl _ f [ A08G 4093 " -:t 650 646' 642 -� 41227 _ 4092 4094 4090 I 4086 j,} ''+ 413( 703 1 - -- :T "+ ! 627 �� 623 619 615 _409$ 4100 '1 2 691 4 9� I` 413; 795 _ �_ 4099 CQMBERWEL DR 4134 ; y FT7Y / 4138 698 G94. I .690 r Y ,pR�_ 4142. 626 622 6.18 4 4 7 702 I °of '70fi ). �(/Q� 710 i \ C 14135 Y: ` \ 4150 613 "765 � 1 4143 � l z� 617 4135 - 4 \ 4159 4151 \ 701 067 693 1. I I I 4751 621 \ � �\ ___ /� M \ \r r I !I 'r ri162 `I : 4159 " ' 9158 t_ 64] \ OXFORD RD 4 JAS __B CT - I"�' - �\ __. 4165 4162 �. 7041 ! '- 625 I 616 700 696 692 : 688 684 6$0 4168:. ' I 4166 \ - r l ,2 I 4174 4171 j -- -624 620 �♦. 4179. J ! i 725 4175 V. 4185,.; r. 4170 721 `` �. - I 4 717 701 J'. l _ S \.. 4174 I { , ~ pQ ' GT}{N DR 417& 619 1i , 4: 713 70 �� } I 6fi7 4182 1 635 '611 j G07 ' 41.,97 709: 1" 6G8 % .. '� - 700 t. f t I 623 a 4195 yn 659 655 I "651: 'I - 647 .+1....� 712 -. 1'. 708.. 700. 4194 I x,11 658 I 620 ' "/6i6,. 612 608 I _604 646 5 _ I _ DIFFLEY RD �'- I 680 ( ± e✓ __ - - —_ V 420p dd II I _ 4262 " .. . 608. _ 136LTOIV MErAK' Il\j c. CITY OFEAGAN MINNESOTA IIOyp1 Consulting Engineers & Surveyors PROPOSED LIFT STATION LOCATIONS S Al® MA ,NATO. MN FAIPM110Ni. MN Sl[LPY LYL. MN BUMSVIII[. Mx V LLIM MN .NA MN PANIN[Y, MN FIM1a[[IVOeo, Ail. -o(K MA 0.MN KMN AM[5,IA 5P[N[[x,M VIShl iN[s, IA rANGU.NO SEPTEMBER, 2014 FIGURE N0.1 Lift Station Location Options Eagan, MN Preliminary Cost Estimates Options 1 -4 September 2014 OPTION 1- WITHAM LANE LIFT STATION NO ITEM 1 MOBILIZATION 2 TRAFFIC CONTROL 3 LIFT STATION AND VALVE VAULT 4 PIPE BURST EXISTING FORCEMAIN 5 CONNECT TO EXISTING SAN MH 6 RECONSTRUCT EXISTING SAN MH 7 10" HDPE FORCEMAIN PIPE (9" I.D.) 8 12" PVC SANITARY SEWER, 0 -10' DEEP 9 TOPSOIL BORROW 10 BITUMINOUS PAVEMENT- ROAD PATCH 11 BITUMINOUS PAVEMENT -TRAIL PATCH 12 BITUMINOUS PAVEMENT -LIFT STATION AREA 13 SODDING 14 TREE REMOVAL 15 EASEMENT ACQUISITION OPTION 1- SUBTOTAL CONSTRUCTION COSTS CONTINGENCIES (10 %) OPTION 1- TOTAL CONSTRUCTION COST INDIRECT COSTS (30 %) OPTION 1- TOTAL PROJECT COST UNITS QTY UNIT PRICE TOTAL PRICE EA 1 $15,000.00 $15,000.00 LS 1 $15,000.00 $15,000.00 LS 1 $275,000.00 $275,000.00 LF 285 $125.00 $35,625.00 EA 2 $2,500.00 $5,000.00 LS 1 $5,000.00 $5,000.00 LF 2200 $80.00 $176,000.00 LF 25 $100.00 $2,500.00 CY 200 $25.00 $5,000.00 SY 850 $25.00 $21,250.00 SY 550 $25.00 $13,750.00 SY 70 $25.00 $1,750.00 SY 1100 $4.00 $4,400.00 LS 1 $7,500.00 $7,500.00 SF 2500 $5.00 $12,500.00 $595,275.00 $59,530.00 $654,805.00 $196,450.00 $851,255.00 Lift Station Location Options Eagan, MN Preliminary Cost Estimates Options 1 -4 September 2014 OPTION 2 - BRADFORD PLACE LIFT STATION NO ITEM 1 MOBILIZATION 2 TRAFFIC CONTROL 3 LIFT STATION AND VALVE VAULT 4 CONNECT TO EXISTING SAN MH 5 10" HDPE FORCEMAIN PIPE (9" I.D.) 6 12" PVC SANITARY SEWER, 0 -10' DEEP 7 TOPSOIL BORROW 8 BITUMINOUS PAVEMENT- ROAD PATCH 9 BITUMINOUS PAVEMENT -TRAIL PATCH 10 BITUMINOUS PAVEMENT -LIFT STATION AREA 11 SODDING 12 TREE REMOVAL 13 EASEMENT ACQUISITION 14 TEMPORARY EASEMENT OPTION 2 - SUBTOTAL CONSTRUCTION COSTS CONTINGENCIES (10 %) OPTION 2 - TOTAL CONSTRUCTION COST INDIRECT COSTS (30 %) OPTION 2 - TOTAL PROJECT COST UNITS QTY UNIT PRICE TOTAL PRICE EA 1 $15,000.00 $15,000.00 LS 1 $15,000.00 $15,000.00 LS 1 $550,000.00 $550,000.00 EA 2 $5,000.00 $10,000.00 LF 2150 $80.00 $172,000.00 LF 50 $100.00 $5,000.00 CY 300 $25.00 $7,500.00 SY 1100 $25.00 $27,500.00 SY 550 $25.00 $13,750.00 SY 200 $25.00 $5,000.00 SY 1866 $4.00 $7,464.00 LS 1 $10,000.00 $10,000.00 SF 700 $5.00 $3,500.00 SF 8700 $2.00 $17,400.00 $859,114.00 $85,920.00 $945,034.00 $283,520.00 $1,228,554.00 Lift Station Location Options Eagan, MN Preliminary Cost Estimates Options 1 -4 September 2014 OPTION 3 - HAVENHILL LIFT STATION NO ITEM 1 MOBILIZATION 2 TRAFFIC CONTROL 3 LIFT STATION AND VALVE VAULT 4 CONNECT TO EXISTING SAN M 5 10" HDPE FORCEMAIN PIPE (9" I.D.) 6 12" PVC SANITARY SEWER, 0 -10' DEEP 7 COMMON BORROW 8 TOPSOIL BORROW 9 BITUMINOUS PAVEMENT- ROAD PATCH 10 BITUMINOUS PAVEMENT -TRAIL PATCH 11 BITUMINOUS PAVEMENT -LIFT STATION AREA 12 SODDING 13 SEED, FERTILIZER, & MULCH 14 TREE REMOVAL 15 TEMPORARY EASEMENT OPTION 3 - SUBTOTAL CONSTRUCTION COSTS CONTINGENCIES (10 %) OPTION 3 - TOTAL CONSTRUCTION COST INDIRECT COSTS (30 %) OPTION 3 - TOTAL PROJECT COST UNITS CITY UNIT PRICE TOTAL PRICE EA 1 $15,000.00 $15,000.00 LS 1 $15,000.00 $15,000.00 LS 1 $300,000.00 $300,000.00 EA 2 $5,000.00 $10,000.00 LF 2450 $80.00 $196,000.00 LF 100 $100.00 $10,000.00 CY 3,000 $8.00 $24,000.00 CY 500 $25.00 $12,500.00 SY 850 $25.00 $21,250.00 SY 550 $25.00 $13,750.00 SY 1000 $25.00 $25,000.00 SY 1766 $4.00 $7,064.00 ACRE 1.5 $4,000.00 $6,000.00 LS 1 $20,000.00 $20,000.00 SF 2500 $2.00 $5,000.00 $680,564.00 $68,060.00 $748,624.00 $224,590.00 $973,214.00 Lift Station Location Options Eagan, MN Preliminary Cost Estimates Options 1 -4 September 2014 OPTION 4 - HAVENHILL CIRCLE GRAVITY SEWER AND LIFT STATION NO ITEM UNITS 1 MOBILIZATION EA 2 TRAFFIC CONTROL LS 3 LIFT STATION AND VALVE VAULT LS 4 CONNECT TO EXISTING SAN MH EA 5 10" HDPE FORCEMAIN PIPE (9" I.D.) LF 6 4.0' DIAMETER MANHOLE VF 7 CASTING EA 8 12" PVC SANITARY SEWER, 0 -10' DEEP LF 9 COMMON BORROW CY 10 TOPSOIL BORROW CY 11 BITUMINOUS PAVEMENT- ROAD PATCH SY 12 BITUMINOUS PAVEMENT -TRAIL PATCH SY 13 BITUMINOUS PAVEMENT -LIFT STATION AREA SY 14 SODDING SY 15 SEED, FERTILIZER, & MULCH ACRE 16 TREE REMOVAL LS 17 TEMPORARY EASEMENT SF OPTION 4 - SUBTOTAL CONSTRUCTION COSTS CONTINGENCIES (10 %) OPTION 4 - TOTAL CONSTRUCTION COST INDIRECT COSTS (30 %) OPTION 4 - TOTAL PROJECT COST CITY UNIT PRICE TOTAL PRICE 1 $15,000.00 $15,000.00 1 $15,000.00 $15,000.00 1 $500,000.00 $500,000.00 2 $5,000.00 $10,000.00 1900 $80.00 $152,000.00 10 $300.00 $3,000.00 1 $500.00 $500.00 630 $60.00 $37,800.00 5500 $10.00 $55,000.00 500 $25.00 $12,500.00 850 $25.00 $21,250.00 550 $25.00 $13,750.00 250 $25.00 $6,250.00 4000 $4.00 $16,000.00 1 $5,000.00 $5,000.00 1 $20,000.00 $20,000.00 5000 $2.00 $10,000.00 $893,050.00 $89,310.00 $982,360.00 $294,710.00 $1,277,070.00 Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA J. Project 1123, Cedar Heights Addition Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1123 (Cedar Heights Addition - Street Improvements) and schedule a public hearing to be held on December 2, 2014. FACTS: ➢ A structural mill and overlay of the streets in this residential neighborhood in the southwest corner of Eagan was originally programmed for 2013 in the City of Eagan's 5 -Year CIP (2013- 2017). ➢ After an evaluation of the current pavement condition was completed in the fall of 2012, it was determined that the Cedar Heights Addition should be postponed and re- evaluated for potential inclusion in the 2014 or the 2015 construction season. ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Cedar Heights Addition, located south of Cliff Road and west of Cedar Avenue Freeway. ➢ The structural mill and overlay schedule for the streets in this neighborhood has been updated and is now programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CJ -1 Draft Feasibility Report To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 2, 2014 Re: Cedar Heights Street Revitalization City Project No.: 1123 Attached is the feasibility report for the Cedar Heights Street Revitalization, City Project No. 1123. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. 93MEM 21 Reviewed By: Finance Department I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Reg,No.45795 Date: Date: TABLE OF CONTENTS ExecutiveSummary ........................................................................................... I Introduction/History ............... ,,.,,~,,,^,~~,,,,,~,.,,,,,,,,,,,~,~~,.,~,,~,,,~.,~,,'~^,.,°,,,~~^,,2 Scope.,,~^^.~,~~,~.~.~.. ............................................................................ .................... 3 AreaTo Be Included .........,,.~......,..~~`^^~'^~~~^^^^^°'^^~~~`~^^^`^~^^^~^^^^~~^~~~^~`^`^^^^`3 CostEstimate ,,,,~,,~^,^,.~~^,,,~~..^~,~,~,,,,~,,,,~,,~,,.,,^~..~,,,,,,~,.,~~,~~~,,~,..~^~..,~~.~,~~J@ Assessments LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section —Mill QiOverlay Executive Summary Background Project Name . Cedar Heights . ..... . ... Project # 1123 Street Area 5,396 Sq. Ft. Street Length 1,789 Feet Repair Existing Concrete Curb & Gutter Curb Removal Constructed . .. . ........... 1995 • Adjustment/Re placement of: Scope Marilyn Ave Reconstructed . . ............ - Crack Sealed - Streets Included Rusten Rd • Utility castings Seal Coated 2004 Residential Lots 34 • Street signage 2010 Absolute Location 5W Xof Section 31 Relative Location South of Cliff Road -,---_-.....----Tc,wnship 2ZRLnge�� West of-Ced Cedar Avenue • Roadway resurfacing (edge mill & P Rating 38/100 1-1/2" overlay) Recommended Overlay • Replacement of damaged curb & Improvement Repair Existing Concrete Curb & Gutter Curb Removal 18% gutter • Adjustment/Re placement of: Scope $ 4,100 $4,100 - Total • Sanitary/Storm sewer $ 34,510 (36%) $ 62,090 (64%) • Utility castings • Water gate valves Residential Lots 34 • Street signage • Fire hydrant improvements Cedar Heights 1 Property City Mill & Overlay w/ Signage $60,900 $30,410 $30,490 Repair Existing Concrete Curb & Gutter $31,600 - $31,600 Fire Hydrant Improvements . ... . ...... . . $ 4,100 $4,100 - Total $96,600 $ 34,510 (36%) $ 62,090 (64%) Cedar Heights 1 December 3, 2013 Neighborhood Street Revitalization Cedar Heights Eagan, Minnesota I ntrod Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance, A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information, The 1,789 feet of residential streets in the Cedar Heights neighborhood in southwest Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1995. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2004 and 2010. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section If not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Cedar Heights project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have " storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, qope This project will provide resurfacing (edge mill and overlay) for approximately 1,789 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. � rea to Be Included Properties included in the project lie within the SW 1, Section 31, lying South of Cliff Road, West of Cedar Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota, Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCII Recommended improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 ................... Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 38 for Cedar Heights, which falls in the "Patch/Repair and/or Overlay" category, as Cedar Heights mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pro used Im rove ments Pavement -The proposed street improvements for Cedar Heights are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6'-8'wide) to accommodate a 1l -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program, Concrete curb & gutter - (damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 18% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting Cedar Heights 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes, Fire Hydrant improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology, Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle, Older style hydrants will need to be completely replaced, Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required bythe MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable Cedar Heights 5 travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy, The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, low traffic volumes, have limited access points, and a sidewalk is available along the west side of Slater Road to the west to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines, Ease All work will be in the public right-of-way, No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and Increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cedar Heights 6 Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: w , k =-, • Mill & Overlay ............ _ ....... _ ... ..... _ .......... ... _ ............ $60,900 • Repair Existing Concrete Curb & Gutter . ............................... $31,600 • Fire Hydrant Improvements .......... I ... I'll .... ........................ L4 11_0_0 Total.... — ............................................................ ....... $96,600 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Residential Lots —All residential lots (34 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,015/lot and is calculated as follows: Mill & Overlay - Residential Properties o 3,578' Residential Frontage/ 3,578' Total Frontage= 100% o $60,900 (Mill & Overlay Costs) x 50% x 100% = $30,450 (Total R-1 Assessment) o $30,450/34 lots= $895.59, rounded to $895 /single-family lot * $4,100 (Fire Hydrant Improvements) x 100% = $4,100 (Total R-1 Assessment) * $4,100 / 34 lots = $120.59, rounded to $120 single-family lot Cedar Heights 7 Assessment Financin The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,015 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: First Year 1 $203 $48 $250 Fifth Year $203 $8 Revenue Source A summary of revenue sources is listed below: $211 The City's Major Street Fund will finance the estimated project deficit of $62,090 (64% of total). I- M0 WN Fire Hydrant Improvements $ 4,100 $96,600 The City's Major Street Fund will finance the estimated project deficit of $62,090 (64% of total). » . �\ ��0Uect Schedule Present Feasibility Report tu City Council/ Order Public Hearing ........................................... ......... ......................... November 5/2O14 Informational Meeting ................... ........ ..... .......................... .........November 24, 2014 Public Hearng. ...................... ................................ .--- .......................... December 2L2O14 Approve Plans and Specifications ........—..........................Feb[Uary17,2O15 81d Dmte.........—.—....—....-......—...—,..`....--...—........—..K4erch 26, 2015 AwardContract ................................................ .................................. ........Aoh|7,2O15 ' Start Cnnytrucdon. ........ ......_............................... . ........ ... ...... .................. May 1'2O15 Project C0OlpledqD...................................................— August, 2015 FinalCost Report ......................... ... ..... .............. .................... .................. September, 2015 Final Assessment HeadDg.... .................................... .......................................... Fall, 2Ol5 First Payment Due with Property Tax Statement ................. ....~~......~....... May 15,2O16 Cedar Heights Appendix A Preliminary Cost Estimate City Project 1123 Cedar Heights Part_.. - -- -m ............. _..___..._ _._....__.... City Part i - Bituminous Street Overlay 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104,505 Remove Bituminous Pavement SY $ 10.00 10 $ 100,00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 2345 $ 3,517.50 2232,501 Mill Bituminous Pavement - Full Width (1 -1/4" Depth) SY $ 3,00 $ - 2357.502 Bituminous Material for Tack Coat GAL $ 3,00 325 $ 975.00 2360,501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 500 $ 30,000.00 2360,501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 1 $ 130.00 2504.602 Adjust Gate Valve Box EA $ 175,00 1 $ 175,00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 1 $ 300.00 2506,503 Reconstruct 4' Dia, MH LF $ 530,00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 1 $ 450,00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 7 $ 1,575.00 2506,602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825,00 $ - 2506.602 Remove & Replace Top Slab w /Cstg (16428) EA $ 2,000.00 $ - 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130,00 $ - 2581,501 Pavement Message Arrow (Left) - Epoxy EA $ 130.00 $ 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 $ - 2582.501 Pavement Message (Stop Ahead) - Epoxy EA $ 500.00 $ 2582,502 9.2" Solid Line White - Epoxy LF $ 5.00 $ 2582.502 4" Solid Line White - Epoxy LF $ 1.00 $ - 2582.502 24" Solid Line White - Epoxy LF $ 8.00 $ _ 2582,502 24" Solid Line Yellow - Epoxy LF $ • 6.50 $ _ 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 $ - 2582,503 Zebra Crosswalk White - Epoxy SF $ 7.00 $ - SP -1 Signage Remove and Replace LS 1040 1 $ 1,040.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay $ 44,612.50 $ 2,230.63 $ 46,$4113 $ 14,05184 $ 60,596.06 Item No. Item Unit Unit Price Est qty Estimated Cost Part u - meparr txrstrng cura iKi (nutter 2101.601 Remove Trail Overgrowth LS $ 1,500,00 $ - 2104,501 Remove Concrete Curb and Gutter LF $ 7.50 640 $ 4,800,00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 0 $ - 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 $ - 2104.523 Salvage Casting EA $ 150.00 $ - Cedar Heights 10 Est E Item No. I Item U Unit U Unit Price E Estimated Cost Part i - Bituminous Street Overlay 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104,505 Remove Bituminous Pavement SY $ 10.00 10 $ 100,00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 2345 $ 3,517.50 2232,501 Mill Bituminous Pavement - Full Width (1 -1/4" Depth) SY $ 3,00 $ - 2357.502 Bituminous Material for Tack Coat GAL $ 3,00 325 $ 975.00 2360,501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 500 $ 30,000.00 2360,501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 1 $ 130.00 2504.602 Adjust Gate Valve Box EA $ 175,00 1 $ 175,00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 1 $ 300.00 2506,503 Reconstruct 4' Dia, MH LF $ 530,00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 1 $ 450,00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 7 $ 1,575.00 2506,602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825,00 $ - 2506.602 Remove & Replace Top Slab w /Cstg (16428) EA $ 2,000.00 $ - 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130,00 $ - 2581,501 Pavement Message Arrow (Left) - Epoxy EA $ 130.00 $ 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 $ - 2582.501 Pavement Message (Stop Ahead) - Epoxy EA $ 500.00 $ 2582,502 9.2" Solid Line White - Epoxy LF $ 5.00 $ 2582.502 4" Solid Line White - Epoxy LF $ 1.00 $ - 2582.502 24" Solid Line White - Epoxy LF $ 8.00 $ _ 2582,502 24" Solid Line Yellow - Epoxy LF $ • 6.50 $ _ 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 $ - 2582,503 Zebra Crosswalk White - Epoxy SF $ 7.00 $ - SP -1 Signage Remove and Replace LS 1040 1 $ 1,040.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay $ 44,612.50 $ 2,230.63 $ 46,$4113 $ 14,05184 $ 60,596.06 Item No. Item Unit Unit Price Est qty Estimated Cost Part u - meparr txrstrng cura iKi (nutter 2101.601 Remove Trail Overgrowth LS $ 1,500,00 $ - 2104,501 Remove Concrete Curb and Gutter LF $ 7.50 640 $ 4,800,00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 0 $ - 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 $ - 2104.523 Salvage Casting EA $ 150.00 $ - Cedar Heights 10 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay $ 44,612.50 $ 2,230.63 $ 46,$4113 $ 14,05184 $ 60,596.06 Item No. Item Unit Unit Price Est qty Estimated Cost Part u - meparr txrstrng cura iKi (nutter 2101.601 Remove Trail Overgrowth LS $ 1,500,00 $ - 2104,501 Remove Concrete Curb and Gutter LF $ 7.50 640 $ 4,800,00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 0 $ - 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 $ - 2104.523 Salvage Casting EA $ 150.00 $ - Cedar Heights 10 Part u - meparr txrstrng cura iKi (nutter 2101.601 Remove Trail Overgrowth LS $ 1,500,00 $ - 2104,501 Remove Concrete Curb and Gutter LF $ 7.50 640 $ 4,800,00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 0 $ - 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 $ - 2104.523 Salvage Casting EA $ 150.00 $ - Cedar Heights 10 2105.501 Common Excavation CY $ 30.00 Estimated Cast $ - 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 $ - SP WEA240B Wearing Course Mixture (Trail /Parking Lot 2360.501 Overlay) TON $ 70.00 $ 2.360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 20 $ 2,600.00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000,00 2506.521 Install Casting EA $ 450,00 $ _ 2506.602 Line 4' Diameter Structure LF $ 500,00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400,00 5 $ 2,000.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800,00 $ - 2506.602 Remove & Replace CBMIA Structure w /Cstg (4' Dia.) EA $ 5,000.00 $ - 2506.602 Remove & Replace CB Structure (2'x B') EA $ 4,000.00 $ - 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ - 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 $ - 2506.602 Repair/ Grout CB or MH Inver -t/ Doghouses EA $ 500.00 $ 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 $ _ 2506.503 Reconstruct CB (2'x3') LF $ 500.00 $ _ 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 $ _ 2521.501 4" Concrete Sidewalk SF $ 5.00 $ _ 2521.501 6" Concrete Builnose 5F $ 7.00 $ - 2531.501 Concrete Curb & Gutter 8612 LF $ 15.00 $ - 2531,501 Concrete Curb and Gutter, 8618 LF $ 16.00 $ 2531,501 Concrete Curb and Gutter, 8624 LF $ 17.00 $ 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 $ 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 640 $ 9,920.00 2531507 Concrete Valley Gutter - High Early SY $ 60.00 $ - 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ - 253.1.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 $ - 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 $ - 2:531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2540.602 Repair Landscaping EA $ 250,00 $ - 2572.503 Application of Water for Turf Establishment GAL $ 0.10 5040 $ 504.00 2573.530 Storm Drain inlet Protection EA $ 125.00 1 $ 125.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 12 $ 600.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 105 $ 131.25 Subtotal 5% Contingency Subtotal 30 %, Indirect Costs Part 11- Repair Existing Curb & Gutter $ 23,180.25 $ 1,159,01 $ 24,339.26 $ 7,301.78 31,641.04 Item Na. Item unit Unit Price ��1_ Est Estimated Cast 2104.505 Remove Bituminous Pavement _ _............__.___. __..e. 2105.501 Common Excavation CY $30.00 $ ``y�_._..._._.� rai E rri - rife nyufarn rrtyruve num 2504.602 Nozzle Improvement (Type 100) EA $750.00 4 $ 3,000.00 2504.602 Remove & Replace Hydrant EA $2,000.00 $ 2104.505 Remove Bituminous Pavement SY $10.00 $ - 2105.501 Common Excavation CY $30.00 $ Cedar Heights 11 2211.501 6 "Aggregate Base, CI.5 (100% Crushed) TON $25.00 $ 2360.501 5P WEA340B Wearing Course Mixture (Patch) "CON $130.00 0 $ 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $800,00 $ 2506,602 Adjust Frame and Ring Casting (Manhole) EA $450,00 $ 2506.602 Remove & Replace France & Ring Casting (27 ") EA $825.00 $ 2531.501 Concrete Curb and Cutter, B612 LF $15.00 $ 2531.501 Concrete Curb and Gutter, B618 LF $16.00 $ 2531,507 7" Concrete driveway Pavement - Nigh Early SY $55.00 $ 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $55.00 $ _ 2575.505 Sodding, Type Lawn (Highland) SY $9.00 0 $ 2575.535 Water for Turf Establishment GAL $1.00 0 $ 2575.551 Select Topsoil /Compost (Grade 1) mix TON $50.00 0 $ 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 0 $ Subtotal $ 3,000,00 5% Contingency $ 150.00 Su btota 1 $ 3,150.00 30% Indirect Costs. $ 945.00 Part III - Concrete Entrance Replacement $ 4,095.00 Part I - Bituminous Street Overlay $ 60,896.06 Part II - Repair Existing Curb & Gutter $ 31,641.04 Part III a Fire Hydrant Improvement $ 4,095.00 Project 1123 Total Cost $ 96,632,10 Cedar Heights 12 Appendix B Preliminary Assessment Roll City Project 1123 Cedar Heights ........... Marilyn Ave R-1 Residential P.LN. Lot Equivalent Unit Assessment .......... Total 2195 MARILYN AVE 101672501070 1 $ 1,015 $ 1,015 ............ . ... 2198 MARILYN AVE 1016725 ' 02070 Total $ 1,015 $ 1,015 2199 MARILYN ... AVE . ...... .. . .- 101672501060 . . ....... $ $ 110115 $ 1,015 2202 MARILYN AVE 101672502060 ........... - RD $ 1,015 $ 1,015 2203 MARILYN AVE . .............. 101672501050 1 $ 1,015 $ 1,015 e. . ... . .......... .2206 MARILYN AVE 101672502050 1 $ 1,015 $ 1,015 2207 MARILYN AVE 101672501040 4910 RUSTEN $ 015 $ 1,015 2210 MARILYN AVE 101672502040 1 $ 1,015 $ 1,015 2211 MARILYN AVE 101672501030 . ... . ............. . ---- 1 $ 1,015 $ 1'.015 1,015 1,015 4914 RUSTEN RD 101672502270 Subtotal . . .... . .. 9 1,015 9,135 Total R-1 AssenMents .:UhIts . . .......... . . Cedar Heights 13 Rusten Road ................ R-1 Residential . . ........... P.I.N. Lot Equivalent Unit Assessment Total 4902 RUSTEN RD 101672502300 1 $ 1,015 $ 1,01s 4906 RUSTEN RD 101672502290 $ 1,015 $ 1,015 4909 RUSTEN RD 101672501090 . . ............ . .... . ... 1,015 1 ,015 4910 RUSTEN RD 101672502280 1,015 1,015 4913 RUSTEN RD 101672501080 1 $ 1,015 1,015 4914 RUSTEN RD 101672502270 $ 1,015 1,015 4918 RUSTEN RD .. . ..... 101672502260 . ...... ......... 1,015 1,015 . . . . .. . ............... 4922 RUSTEN RD 101672502250 1 $ 1,015 1,015 4926 RUSTEN RD ...... .... 101672502240 1 $ 1,015 $ 1,015 4927 RUSTEN RD 101672502080 $ 1,015 $ 1,015 4930 RUSTEN RD 101672502230 . ......... $ 1,015 $ 1,015 -.--..-,4931 RUSTEN RD - ------ 101672502090 '-- $ 1,015 $ 1,015 4934 RUSTEN RD 101672502220 1 $ 1,015 $ 1,015 4935 RUSTEN RD 101672502100 1 $ 1,015 4938 RUSTEN RD 101672502210 $ 1,015 $ . ............. 4939 RUSTEN RD . ....... ............ 101672502110 $ 1,015 $ 1,015 4942 RUSTEN RD 101672502200 1 $ 1,015 1,015 4943 RUSTEN .. .. ... - RD 101672502120 . ...... ... $ 1,015 1,015 4946 RUSTEN RD 101672502190 $ 1,015 1,015_ . . . ..... 49..4.7 RUSTEN RD 101672502130 W 9. $ 1,015 $ 1,015 . . ...... . . -.. 4950 RUSTEN RD 101672502180 1 $ 1,015 $ 1,015 4951 RUSTEN RD 101672502140 $ ............... 1 015 $ 1,015 4954 RUSTEN RD 101672502170 $ 1,015 $ 1,015 4955 RUSTEN RD . ......... 1.01672502150 1 $ 1,015 $ 1,015 . . ................. . . 4958 RUSTEN RD 101672502160 1 $ 1,015 $ 1,015 Subtotal 25 $ 25,375 Total R-1 AssenMents .:UhIts . . .......... . . Cedar Heights 13 Residential Frontage 3578 100.0% Non-Assessable Frontage 0 U% Total Frontage 3578 100.0% Cedar Heights 14 q�i Cedar Heights C1 Street Revitalization - Project 1123 dig, � Engineering Department Location Map Cedar Heights + Street Revitalization - Project 1123 City of Eap Final Assessments Date: 10-22-2014 Fig. 2 EDGE MILL {6' -8' wide) I 32' F-F MID, I LTI I fiAL NI NOW01=01 V BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL, 5 AGGREGATE BASE REPLACE EX. CURB & GUTTER AS DIRECTED I City of Eap Cedar Heights Fig. 3 Engineering Department Typical Sections - Project 1123 - .... . .. . ..... ---- W Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA K. Project 1157, Blackhawk Hills ft / 2nd Additions Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1157 (Blackhawk Hills 1St / 2nd Additions - Street Improvements) and schedule a public hearing to be held on December 2, 2014. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Blackhawk Hills 1St / 2nd Additions, located south of Yankee Doodle Road and east of Pilot Knob Road, a residential street in central Eagan. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CK -1 Draft Feasibility Report City Eap 1 .1. B :a ? h ¥ \ « :(« . ( \ ¥ k \ ¥ © ?h 7wk Hills mG ¥ A#d \ ®( # A III . \ \ 11!i \ }# d : . \ .w From: Aaron Nelson, Assistant City Engineer Re: Blackhawk Hills & Blackhawk Hills 2n' Addition Street Revitalization City Project No.: 1157 Attached is the feasibility report for the Blackhawk Hills & Blackhawk Hills 2nd Addition Street Revitalization, City Project No. 1157, The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. 1110149=- W-.B Department of Public Works Finance Department I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelsor Wate: Req.No.45795 Date: Date: Pxw'a8p'-q saeleM- 9911• IDOIOJd\Aojdwi 199115 9I, 619a(M /410\ :E3NIONMSU-Asnn TABLE OF CONTENTS ExecutiveSummary ..................................................... ^^...^~^~.~..,.,~,~...,...~^..~..~....l Introduction/History '..~....~~..^...~~~,.~^^~^``^^`^~^^``~~^^^`^^~~^^^~^','~^^`~^~^^^^~^^^^^^^''~^'^`^2 Scope........................................................................................................... ....^.,........ .3 AreaTo8e Included ....................................................................... ....... ^^ .................... ~3 Easeme ..................................... ,,..~,~^,,,^~,~.,,,~,,,,,~,,~~.,^,,,.,,,,..,,,,^,^.,,,6 CostEstimate.. ........ ................................. ,,..,~,~,..,,,.,~,,,~,,~,,,,~,,,,,~~^..~,~,^~.,~^,,^^,,,. 6 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix C Figures - 1 Location Map - Z Street Improvement/Assessment Area Map - 3 Typical Section — Mill &Overlay Background Project Name Blackhawk Hills & Blackhawk Hills 2' d Add Project # . .. . ....... . . . ... . ..... 1157 Street Area . . ........ 15,804 Sq. Yds. Street Length . . . ........ . ...... . . 4438 Feet Overlay Curb Removal . . ............... Constructed .............. . 1975, Y9-78,-'— • Adjustment/Replacement of: Scope Blackhawk Hills Road (Blackhawk Point) Reconstructed 1995 Blackhawk Cove Streets Included Blackhawk Point • Water gate valves Residential Lots 34 • Street signage Birchpond Road Crack Sealed • Fire hydrant improvements Birchpond Place 1999 Seal Coated 2007 Absolute Location SW Xof Section .16 Relative Location South of Yankee Doodle Road Township 27, Range 23 J L East of Blackhawk Road • Roadway resurfacing (edge mill & PCI Rating 54/100 1-1/2" overlay) Recommended • Replacement of damaged curb & --tTIRrOvernent Overlay Curb Removal 19% gutter • Adjustment/Replacement of: Scope • Sanitary/Storm sewer • Utility castings • Water gate valves Residential Lots 34 • Street signage • Fire hydrant improvements Property City Mill & Overlay w/ Signage $171,500 $75,140 $93,360 Repair Existing Concrete Curb & Gutter $80,000 - $80,000 Fire Hydrant improvements $ 51,900 $51,900 - Total $303,400 $ 120,700 (40%) Blackhawk Hills & Blackhawk Hills 2nd Addition December 2, 2014 Neighborhood Street Revitalization Blackhawk Hills & Blackhawk Hills 2nd Addition Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 4,468 feet of residential streets in the Blackhawk Hills & Blackhawk Hills 2nd Addition neighborhood in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1975, 1978, and 1988, and were overlayed in 1995. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years, Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area, The City of Eagan's maintenance records indicate that the streets were seal coated in 1999 and 2007. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay, The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Blackhawk Hills & Blackhawk Hills 2nd Addition 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maint6ined items is included in this project, if needed. This project will provide resurfacing (edge mill and overlay) for approximately 4,438 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage, 1;�>Area to Be Included Properties included in the project lie within the SW Y4, Section 16, lying South of Yankee Doodle Road, East of Blackhawk Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PClmtl� Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 . . . ............ Reconstruct/ Reclaim Blackhawk Hills & Blackhawk Hills 2'd Addition 3 The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 54 for Blackhawk Hills & Blackhawk Hills 2'd Addition, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pry Ir�°t eve ent Pavement - The proposed street improvements for Cedar Heights are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -g' wide) to accommodate a 1f -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program, Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 19% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Blackhawk Hills & Blackhawk Hills 2nd Addition 4 Utility Adjustment/Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota L,eCLric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed, Blackhawk Hills & Blackhawk Hills 2no Addition 5 Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013), The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 28 to 32 feet wide, low traffic volumes, have limited access points, and a sidewalk is available on Ashbury Road and Blackhawk Road (both adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement /Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Blackhawk Hills & Blackhawk Hills 2nd Addition 5 < ou � ;->Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Blackhawk Hills & Blackhawk Hills 2'd Addition • Mill & Overlay... ... ........................ ........................ $171,500 • Repair Existing Concrete Curb & Gutter ................................ $ 80,000 • Fire Hydrant Improvements .................... ............................... Li-11-9-00 Total..................................... .......................... _ ...... _ $303,400 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordanc'e with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets, All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix R. MA Residential Lots — All residential lots (34 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $3,550/ lot and is calculated as follows: Mill & Overlay - Residential Properties * 7,795' Residential Frontage / 8,876' Total Frontage = 87.8% * $171,500 (Mill & Overlay Costs) x 50% x 87.8% = $75,288 (Total R-1 Assessment) * $75,288 / 34 lots = $2,214.35, rounded to $2,210 / single-family lot Fire Hydrant Improvements o $51,900 (Fire Hydrant Improvements) x 100% x 87.8%= $45,568 (Total R-1 Assessment) o $45,568/ 34 lots= $1,340.24, rounded to $1,340/ single-family lot Blackhawk Hills & Blackhawk Hills 2nd Addition 7 Assessment Financing Opti ms The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $3,550 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year-, First Year $710 1 $116 76 . . . .. . .. ................ $2 -8 $738 I Fifth Year .......... ........... Bonds may be issued to finance the improvements, Revenue Source A summary of revenue sources is listed below: The City's Major Street Fund will finance the estimated street related project deficit of $176,360 (70% of total). The Utility Fund will finance the estimated fire hydrant improvement project deficit of $6,340 (12% of total). The city will finance an estimated 60% of the total project cost. Blackhawk Hills & Blackhawk Hills 2'd Addition 8 $ 96,360 II 80,000 80,000 51, 900 -6,340 WIND # $182,700 The City's Major Street Fund will finance the estimated street related project deficit of $176,360 (70% of total). The Utility Fund will finance the estimated fire hydrant improvement project deficit of $6,340 (12% of total). The city will finance an estimated 60% of the total project cost. Blackhawk Hills & Blackhawk Hills 2'd Addition 8 Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing ........................................................... .^ ................ November 5,2-014 Informational Meeting .... --- ......... ............................. ........ ...... .. November 24,B314 Public Hearing .......................................................................................... December I2O14 Approve Plans and Specifications .......... . ... ... ..... ......... ........................ February 17.2O15 BidDate ..... ............... .......... ... .... ..... ......................................................... March 26, 2015 AwardContract, .................................................. ................................. ^...... April 7(2Ol5 StartCoOstru(t|VU.. ..... .. ....... --- ....... ... ........ ................................................. May 1L20I5 ProjectCompletion—, .......................................... --- ............ ................ ........ August, 2015 Final Cost Report ... ............... .. ...... ........ ..--- ....... .. ................................ September, 2015 Final Assessment Hearing— ......,..........................~....'.............Fa||/2Ol5 First Payment Due with Property Tax Statement .......... ........... . ....... ......... May 15i2O18 2nd Addition Appendix A Preliminary Cost Estimate City Project 1157a|ockhewk Hills and a|wokbowk Hills 2nd Addition Flt -,-I No. Item Unit Unit Pr Est Estimated T ice I E91-71( U nit Unit Price .~^. ~...~~."°°==°,"lay Item U nit Unit Price 'st Estimated 2101.601 Remove Trail Overgrowth 2021301 Mobilization LS $ 4,00000 1 $ 4,000.00 2104�505 Remove Bituminous Pavement %Y $ 10.00 180 $ 1,800.00 2232.501 Mill Bltum|onuu Pavement (1'1/4`' depth, 0"Width) SY $ 1.50 6300 $ 9,450.00 2232.501 Mill Bituminous Pavement ' Full Width (1-1/4"Depth) SY $ 3,00 Salvage Casting $ ' 2357,502 Bituminous Material for Tack Coat GAL $ 3.00 1030 $ 3,090.00 2360.501 VpVVc4340R Wearing Course Mixture (OverlaY) TON $ 80.00 1470 $ 88,200.00 2360.501 SpvVEA34VBWearing Course Mixture (Patch) TON $ 130.00 35 $ 4,550.00 2504.602 Adjust Gate Valve Box EA $ 175.00 0 $ 1,400.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 A. g 350�00 250*.602 Repair Gate Valve Top Section w/Cover EA $ 300.00 2 g 600.00 . x5V6503 Reconstruct K4H . LF $ 530.00 $ - 2506.602 Adjust Frame and Ring Casting (k4anboie) EA $ 450.00 10 $ 4,500.00 2506.802 Adjust Manhole Casting ' Riser Adjustment E& $ 225.00 '.zo $ 2'250.00 2506.602 Remove & Replace Frame & Ring Casting (z7") 6^ $ 825.00 z $ 825.00 2506,602 Remove & Replace Top slab w/Cstg(l642e) EA g 2,000.00 $ - 250360� . Traffic \S $ 2,000.00 I $ 2,000.00 2581.501 Pavement Message Arrow (night) 'Epoxy EA $ 130.00 $ 2581.501 Pavement Message Arrow (Left)'Epoxy EA $ 130.00 $ - 2681.501 Pavement Message Arrow (Right/Thru) -Epoxy sx g 175.00 $ ' 2581.501 Pavement Message Arrow (Left/Thm)'Epoxy EA $ 175.00 $ ' 2582.501 Pavement Message (Stop Ahead) 'Epoxy EA $ 500.00 $ ' 2582.502 12" Solid Line White 'Epoxy LF $ 5.00 $ ' 2582.502 4" Solid Line White 'Epoxy LF $ 1.00 2582.502 24" Solid Line White 'Epoxy LF 8.00 7582.502 Z4" Solid Line Yellow -Epoxy LF 6.50 $ ' 2582.502 4" Double Solid Line Yellow -Epoxy ir $ 1.00 $ ' 2582.508 zebra Crosswalk White 'Epoxy SP $ 7.00 $ - 5P-1 S|gna&e Remove and Replace i5 $ 2,610.00 1 2,610.00 Subtotal &znsaus.on 5% Contingency Subtotal 30% Indirect Costs Part| - oduminnuaVtroe #xedoV $ 6,281.25 5831,906.25 � 39,571.88 Litem No, Item U nit Unit Price 'st Estimated 2101.601 Remove Trail Overgrowth LS $ City Cost -~^. .p. """=°°"= 2101.601 Remove Trail Overgrowth LS $ 1,500.00 $ ' 2104.501 Remove Concrete Curb and Gutter LF 7.50 1750 $ 13,125.00 . 21O4�OS Remove SY $ 10.00 25 $ 250.80 2104.503 Remove Concrete Sidewalk (4") 5F $ 4.00 $ ' 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 2104.523 Salvage Casting EA 150.00 "' Addition Blackhawk Hills BIackhawk Hills rid Add. —...�. City f to � � a drat Revitalization _ Project 1157 Fi, 1 Engineering Department Location Map < 2 CL ■ I .c Mk— — PXLU'SlllH NMOMM - Lg14 IOOfOJ&Aojdulj JGOAS 9WZ%r)09fOJd f4IMUORNIONMUMMI EDGE MILL 6' -B' wide Typ, I (FULL WIDTH MILL ADJACENT TO MEDIAN) 60' ROW 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE 60' ROW 0 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL, 5 AGGREGATE BASE EX. CURB & GUTTER City of EaRan Blackhawk Hills & Blackhawk Hills 2nd Add. Fig. 3 Engineering Department Typical Sections - Project 11 67 Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA L. Project 1163, Pines Edge Addition Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1163 (Pines Edge Addition - Street Improvements) and schedule a public hearing to be held on December 2, 2014. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Pines Edge Addition, a residential neighborhood in southeast Eagan located south of Cliff Road and east of TH 3. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CL -1 Draft Feasibility Report To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 2, 2014 Re: Pines Edge I st Addition Street Revitalization City Project No,: 1163 Attached is the feasibility report for the Pines Edge 1st Addition Street Revitalization, City Project No. 1163. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Ren, No. 45795 Department of Public Works Date: 23•» Finance Department Date: TABLE OF CONTENTS ExecutiveSummary ..............~'..`,.~.~,.~,..........^.,,,~^^.,.^~,^',,.,,~,,,~,,^,.,,~~,,~~,,,,,.,,I Nntroducti on/H ........^...,...,...~~.,,,.^^.,^^.,,,,^....^',,,^^,,.,~,,~^~,~,^,~,,,^,,.,^,..,,,~,,, Scope...................................................................... ................................................... .3 Easements/Permits ................................... ,~,,.,,~,,.,,,,,,^^,,,,,,,,,,,,,,,~,,,,,,~,,,,,,,~^.,^,,,,,,6 Cost Estimate Assessments ^^`^^~~~^~^^^^^'^^^`~^~^^^~~~^^~^`^^~~~''`^^^^^^~^~~^~^~~~~''~^^`~^~~^^^^~'~^^..'^^^^`^`^^^^~'7 AssessmentFinancing Options .....,,...,.^.,....~..^....~..~~'..^,,,,,,,~,,,,,,,^^~,,,,,,._,.~,~,,,,,,,3 RevenueSource ...................~~.,,,,,,,.,,,,.,,,,,~,,,^^,,^,,,~~,^,^^,,.~,,~,.~,,~~,,,,~,,,~,,^,,,,,, LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix C Figures - I Location Map - 2 Street |On prove oleD//A3Sess[nentArea Map - 3 Typical Section — Mill &Overlay Project Name . .... ..... Pines Edge 1" Addition Project # . . ... . ................. 1163 Street Area 9,137 sq. yds. . ..... . ........................... ............ Street Length 2,950 feet Repair Existing Concrete Curb & Gutter Curb Removal Constructed 1995 • Adjustment/Replacement of: Scope White Pine Way -- . ............ . ....... Total • Sanitary/Storm sewer $ 60,060 (37%) Sycamore Drive Reconstructed Crack Sealed • Water gate valves Streets Included Sycamore Court • Street signage Weston Hills Drive • Fire Hydrant Improvements .. . .... . . ..... Seal Coated 2003, 2009 Absolute Location SEY4of Section 36 ' Relative Location South of Cliff Road Township 27, Range 23 East of Trunk Hwy 3 zmus.� • Roadway resurfacing (edge mill & PCI Rating 40/100 1-1/2" overlay) Recommended Overlay • Replacement of damaged curb & Improvement Repair Existing Concrete Curb & Gutter Curb Removal 16% gutter • Adjustment/Replacement of: Scope $4,100 $4,100 . ....... Total • Sanitary/Storm sewer $ 60,060 (37%) $ 100,640 (63%) • Utility castings • Water gate valves Residential Lots 42 • Street signage • Fire Hydrant Improvements Pines Edge 1't Addition I Property City Mill & Overlay $112,300 $55,960 . ................... $56,340 .. ... Repair Existing Concrete Curb & Gutter $44,300 - $44,300 Fire Hydrant Improvements $4,100 $4,100 . ....... Total $160,700 $ 60,060 (37%) $ 100,640 (63%) Pines Edge 1't Addition I November 5, 2014 Neighborhood Street Revitalizatior Pines Edge 15t Addition Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information, The 2,950-foot, Pines Edge V Addition residential streets in southeast Eagan have been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, Illustrates the project location. The streets in this residential neighborhood were constructed in 1995. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years, Overlaying the roadway located within the project area, which is currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area, The City of Eagan's maintenance records indicate that these streets were seal coated in 2003 and 2009. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Pines Edge 1St Addition Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. This project will ,provide resurfacing (edge mill and overlay) for approximately 2,950 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. Area t® Be Included Properties included in the project lie within the SE 1, Section 36, lying South of Cliff Road, East of Trunk Hwy 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 WW Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim Pines Edge I't Addition The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 40 for Pines Edge I't Addition, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. r used I rive eats Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 16% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new seed, where possible, to help ensure its growth, Pines Edge I't Addition 4 Utility Adjustment /Replacement— Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced, Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed, Pines Edge I't Addition Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete streets" is the planning, scoping, design, implementation, operation, and maintenance of roads in order to reasonably address the safety and accessibility needs of users of all ages and abilities. Complete streets considers the needs of motorists, pedestrians, transit users and vehicles, bicyclists, and commercial and emergency vehicles moving along and across roads, intersections, and crossings in a manner that is sensitive to the local context and recognizes that the needs vary in urban, suburban, and rural settings (MINN. STAT. 174,75, Subd. 1). In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013), People are starting to see the need to increase physical activity or the need to transition to different transportation modes. In some instances, they may find that they do not feel safe walking or biking in their neighborhoods due to inadequate pedestrian and bicycle facilities. This heightened awareness of the need for active living, along with the desire for improved community livability and transportation options encourages planning, designing and maintenance of streets to accommodate adequate biking and walking infrastructure. The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, low traffic volumes, have limited access points, and a trail is available connecting White Pine Way to Red Pine Elementary School, and another along Red Pine Lane to connect pedestrians to the City and regional trail system. The pedestrian curb ramps at the intersecting trails will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. <��..Feaslbillitv and Recommendations ......... . The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability, Pines Edge V" Addition 6 It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 - 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A.- The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Pines Edge 1St Addition • Mill & Overlay .......... ....................... _ ...................... $112,300 • Repair Existing Concrete Curb & Gutter . ............................... $ 44,300 • Fire Hydrant Improvements ................................ ........ ............ $_ 4,100 Total.............. ... _ ...................... ................. ... - ... $160,700 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City Mill & Overlay- Low-Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% - Residential Lots -All residential lots (42 total single-family residential lots), as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local Pines Edge I't Addition residential streets, based on a typical width residential street, The estimated cost per R-1 single-family lot based on the City's Assessment Policy is $1,430/lot and is calculated as follows: Mill & Overlay : Single-Family Residential o 5,859' R-1 Frontage / 5,900' Total Frontage = 993% o $112,300 (Mill & Overlay Costs) x 50% x 99.3% = $55,757 o $55,757 (Total R-1 Assessment) /42 single-family lots = $1,327.55, rounded to $1,330/single-family lot Fire Hydrant Improvements * $4,100 (Fire Hydrant Improvements) x 100%x99.3%=$4,071 * $4,071 / 42 lots = $96.93, rounded to $100 / single-family lot Assessment Financin trans The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and Interest will be spread over five years for residential owners, In 2014, the interest rate was set at 4%, The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy which will be determined by the City Council in the spring. The following payment schedule is an example of an R-1 single family assessment of $1,430 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal Per Year Interest Per Year F6as_i Per 'Year First Year $286 $67 - ---------- $353 Fifth 7 . .... ... Year $286 Revenue Source A summary of revenue sources is listed below: Pines Edge 1ST Addition project Cost Property Assessment City Co_ntrlbutlon_ Mill and Overlay (Including Signage) $112,300 $55,960 $ 56,340 Repair Existing Curb & Gutter $ 44,300 - $ 44_,300 Fire Hydrant Improvements $ 4,100 $ 4,100 - Totals . ............ 700 9,060 $100,640 Pines Edge 1ST Addition The City's Major Street Fund will finance the estimated project defbitOf$ /63Y6of total). The Utility Fund will finance any deficit for the fire hydrant improvements. Currently, the assessment is assumed to pay the entire cost, however, O.7Y6 (about $27) will likely be financed by this fund. Present Feasibility Report to City Council/ Informational Meeting ......................................... ................ .. ...... ... November 24,2O14 � Public Hearing ... ....—......... .... .................... ............. ... ...... ........ . ....... December 2L2O14 Approve Plans and Specifications ...... .... ......... ......... ............................... February l7, 2015 BidDate ....................... ......... ..................................... --- ............... ~...March 2G.2O15 AwardContract ... .............. ......... ........^.................................................... .Aohl 7, Project CompleboD.....................................-,—._.'^~.... August, 2015 Final Cost Report ~............................^.—~..........~..-._..S8pteDlber,2O25 First Payment Due with Property Tax Statement ....................................... .... May 15i2OI6 Pines Edge m Addition Appendix A Preliminary Cast Estimate City Project 1163 Pines Edge 1st Addition Item Na. Item - . -Unit unit Price Es�EstClmated - �Qty Part i - Bituminous Street t avenay $ 82,287.50 5% Contingency $ 4,114.38 Subtotal 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10,00 300 $ 3,000.00 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6" Width) SY $ 1.50 3785 $ 5,677.50 2232,501 Mill Bituminous Pavement -Full Width (1 -1/4" Depth) SY $ 3.00 $ - 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 550 $ 1,650.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 850 $ 51,000.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 50 $ 6,500.00 2504.602 Adjust Gate Valve Box EA $ 175.00 5 $ 875.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve'rop Section w /Cover EA $ 300.00 2 $ 600.00 2506.503 Reconstruct 4' Dia. MH LF $ 530.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 9 $ 4,050.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 3 $ 675.00 2506.602 Remove & Replace Frame & Ring Casting (2.7 ") EA $ 825.00 $ - 2506,602 Remove & Replace Tap Slab w /Cstg (164213) EA $ 2,000.00 $ 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 $ - 2581.501 Pavement Message Arrow (Left) - Epoxy EA $ 130.00 $ - 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 $ - 2582,501 Pavement Message (Stop Ahead) - Epoxy EA $ 500.00 $ - 2582.502 12" Solid Line White - Epoxy LF $ 5.00 $ - 2582.502 4" Solid Line White - Epoxy LF $ 1.00 190 $ 190.00 2582.502 24" Solid Line White - Epoxy LF $ 8.00 $ - 2582.502 24" Solid Line Yellow - Epoxy LF $ 6.50 $ 2582.502 4" Double Solid line Yellow - Epoxy LF $ 1.00 $ - 2582.503 Zebra Crosswalk White - Epoxy SF $ 7.00 120 $ 840.00 SP -1 Signage Remove and Replace LS $ 880.00 1 $ 880.0C Subtotal $ 82,287.50 5% Contingency $ 4,114.38 Subtotal $ 86,401.88 30% Indirect Costs $ 25,920.56 Part I - Bituminous Street Overlay $112,322.44 Part ii - Repair Existing Curb & mutter Item No, Item U, nit Unit Price Est vEstima #ed LS $ 1,500.00 $ _ City Cost Part ii - Repair Existing Curb & mutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 $ _ 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 890 $ 6,675.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 100 $ 250.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ - 2104,505 Remove Concrete Driveway Valley Gutter SY $ 16.00 $ Pines Edge 1st Addition 10 2104.523 Salvage Casting EA $ 150.00 Nozzle Improvement (Type 100) $ - 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70.00 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 6 $ 780,00 2504.602 Irrigation Repair EA $ 200,00 10 $ 2,000.00 2506.521 Install Casting EA $ 450.00 $ - 2506.602 tine 4' Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 13 $ 5,200.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 $ 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $ 51000.00 $ - 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000.00 $ - 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ - 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 $ - 2506.602 Repair/ Grout CB or MH Invent/ Doghouses EA $ 500.00 $ 2506:602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 3 $ 300.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6,50 $ - 2521.501 4" Concrete Sidewalk SF $ 5.00 $ - 2521.501 6" Concrete Bullnose SF $ 7.00 $ 2531.501 Concrete Curb & Gutter 8612 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, 8618 LF $ 16,00 $ 2531.501 Concrete Curb and Gutter, 8624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, Surrriountable LF $ 15.50 890 $ 13,795.00 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 $ 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ _ 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65,00 $ - 2531,618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 4 $ 600.00 2531.618 Truncated Dome Detectable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500,00 2540.602 Repair Landscaping EA $ 250.00 $ - 2572.503 Application of Waterfor Turf Establishment GAL $ 0.10 7200 $ 720.00 2573.530 Storm Drain inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil/ Grade I Compost Mix CY $ 50.00 15 $ 750.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 150 $ 187.50 Subtotal $ 32,432.50 5% Contingency $ 1,62168 Subtotal $ 34,064.13 30% Indirect Costs $ 10,216.24 Part li . Repair Existing Curb & Cutter $ 44,270.36 Part m - Fire Hydrant improvements °_....�...._.._...W . . . ................. 2504.602 Nozzle Improvement (Type 100) Item No. Item Unit Unit Price Remove & Replace Hydrant Es $2,000.00 $ - 2104.505 Remove Bituminous Pavement SY Costed Part m - Fire Hydrant improvements 2504.602 Nozzle Improvement (Type 100) EA $750.00 4 $ 3,000.00 2504,602 Remove & Replace Hydrant EA $2,000.00 $ - 2104.505 Remove Bituminous Pavement SY $10.00 $ 2105.501 Common Excavation CY $30.00 $ 2211,501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 $ Pines Edge Is' Addition 11 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130,00 0 $ - 2506.602 Adjust Frarne & Ring Casting (CB) EA $400.00 $ _ 2506,602 Remove & Replace Casting (Catch Basin) EA $800,00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825,00 $ - 2531.501 Concrete Curb and Gutter, B612 LF $15.00 $ _ 2531.501 Concrete Curb and Gutter, B618 LF $16.00 $ 2531.507 7" Concrete Driveway Pavement - High Early SY $55,00 $ 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $55.00 $ 2575.505 Sodding, Type Lawn (Highland) SY $9,00 0 $ - 2575.535 Water for Turf Establishment GAL. $1.00 0 $ 2575.551 Select TopsolI /Compost (Grade 1) mix TON $50.00 0 $ _ 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1,25 0 $ - Subtotal $ 3,000.00 5% Contingency $ 150.00 Subtotal $ 3,150.00 30% Indirect Costs $ 945.00 Part III - Concrete Entrance Replacement $ 4,095,00 Part I - Bituminous Street Overlay $ 112,322.44 Part II - Repair Existing Curb & Gutter $ 44,270.36 Part III - Fire Hydrant Improvements $ 4,p95.00 Project 1163 Total Cast Pines Edge 1st Addition 1 $160,687.80 Appendix 8 Preliminary Assessment Roll City Project 1163 Pine Edge First Addition __. Sycamore Court R -1 Residential P,I.N, Lot Equivalent Unit Assessment Total 4830 SYCAMORE CT 105769301010 1 $ 1,480 $ 1,430 4838 SYCAMORE DR Subtotal 1 ..... $ 1,430 Sycamore Drive R -1 Residential P.I.N, _ ... _... ..............._._ Lot Equivalent _ unit Assessment Total 4834 SYCAMORE DR _..34 105769003010 1 $ 1,430.00 $ 1,430.00 4838 SYCAMORE DR 105769003020 1 $ 1,430.00 $ 1,430.00 4842 SYCAMORE DR 105769003030 �W 1 $ 1,430.00 ; 1,430.00 4846 SYCAMORE DR 105769003040� _�� _ 1 $ 1,430.00 _......... j:1,430,00 4850 SYCAMORE DR 105769201010 -- .........._. _ 1 $ 1,430.00 $ 1,430.00 4809 WESTON HILLS DR _ Subtotal S $ 1,430 $ 7,150 Weston Hills Drive R »1 Residential P.I.N. _ Lot Equivalent- unit Assessment Total 4800 WESTON HILLS DR _.__......._....__. 105769001010 1 $ 1,43Q $ 1,430 4801 WESTON HILLS DR _. ........ 105769101040 1 $ 1, 43.. _ $ 1,430 4804 WESTON HILLS DR 105769001020 _ 1 $ 1,4:30 $ 1,430 4805 WESTON HILLS DR 105769101030 _..- _....._.... 1 $ 1,430 .__ $ 1,430 4808 WESTON HILLS DR 105769001030 1 $ 1,430 $ 1,430 4809 WESTON HILLS DR _ 105769002010 �m 1 $ 1,430 $ 1,430 4812 WESTON HILLS DR 105769001040 1 $ 1,430 $ 1,430 4813 WESTON HILLS DR _. _....._. 105769002020 1 $ 1,430 $ 1,430 4816 WESTON HILLS DR .��._.._.._. 105769001050 1 $ 1,430 $ 1,480 4817 WESTON HILLS DR 105769002030 1 $ 1,430 T $ 4820 WESTON HILLS DR .4821 105769001060 1 $ 1,430 .._..1,430 WESTON HILLS DR 105769002040 1 $ 1,430 $ 1,430 4824 WESTON HILLS DR 105769001070 - 1 $ 9.,430 $ 1,430 4825 WESTON HILLS DR 105769002050 X105769001080 1 $ 1,430 4828 WESTON HILLS DR w 1 $ 1,430 $ 1,430 Subtotal 15 ..... _ ........... $ 21,450 White Pine Way R -1 Residential P.I,N, - Lot Equivalent Unit Assessment Total 508 WHITE PINE WAY _ 105769004050 . _. ......... _.. 1 $ 1,430 $ 1,430 509 WHITE PINE WAY - _105769001090 1 $ 1,430 $ 1,43gW 512 WHITE PINE WAY 105769004040 - � 1 $ 1,430 � $ 1,430 516 WHITE PINE WAY 105769004030 1 $ 1,430 $ 1,430 520 WHITE PINE WAY 105769004020 1 __..._..1,430 $ 1,430 Pines Edge I' Addition 13 523 WHITE PINE WAY ....................... 105769002060 - 1 $ 1,430 `- $ 1,430 524 WHITE PINE WAY 105769004010 05769004010 $ 1,430 $ 1,430 527 WHITE PINE WAY 105769005010 -- $ 1,430 j�1,430 531 WHITE PINE WAY ... 105769005020 .................. . .. . . . . ................... 1 $ 1,430 $ 1,430 535 WHITE PINE WAY 105769005030 1 $ 1,430 $ 1,430 539 WHITE PINE WAY ................ 105769005040 1,430 $ 10 $ 1,430 542 WHITE PINE WAY 105769004100 $ 1,430 1,430 543 WHITE PINE WAY .......... . ..... 105769005050 $ 1,430 $ 1,430 546 WHITE PINE WAY 105769004090 - . . _._ -. -1. $ 1,430 $ 1,430 547 WHITE PINE WAY 105769005060 1 $ 1,430 $ 1,430 550 WHITE PINE WAY 105769004080 1 $ 1,430 $ 1,430 551 WHITE PINE WAY 1.05769005070 1 $ 1,430 $ 1,430 554 WHITE PINE WAY . . . . ...... . .. 105769004070 -- $ 1,430 $ 1,430 555 WHITE PINE WAY 105769005080 1 $ 1,430 $ 1,430 558 WHITE PINE WAY 105769004060 $ _1,430 $ 1,430 559 WHITE PINE WAY 105769005090 Subtotal ---- . .......... . -1 21 1,430 $ 1,430 $ 30,030 Total R-1 Assessments 42 Lot Residential Frontage 5859 99.3% Non-Assessable Frontage 41 0.7% Total Frontage 5900 100.0% Pines Edge 1st Addition 14 Pines Edge 1 st Addition City of Eap Street Revitalization - Project 1163 Fig. 9 Engineering Department Location flap pxw' a6pFI seuld ° £961• lsa(Wad\naadwI laaalS 9 WZ\slae(aad A11O\+:IjMONR\Sa3SnN:l EDGE MILL (6-8'wide) Typ. City of EaLs Engineering Department w 10 I[_: 011\Qc siumim ffl�� 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA M. Project 1164, Red Pine Lane Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1164 (Red Pine Lane - Street Improvements) and schedule a public hearing to be held on December 2, 2014. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Red Pine Lane, a neighborhood collector street in southeast Eagan located south of Cliff Road and east of TH 3. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015 - 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CM -1 Draft Feasibility Report From: Aaron Nelson, Assistant City Engineer Re: Red Pine Lane {TM 3 to Weston Hills Drive) Street Revitalization City Project No.: 1164 Attached is the feasibility report for the Red Pine Lane Street Revitalization, City Project No. 1164. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Date: Department of Public Works Date: ZMEEM Finance Department Date: —Aaron Nelson TABLE OF CONTENTS ExecutiveSummary ................................................ ~~............................. .................... 1 Introduction/History ,.,,~,,,~,,,^,,^~,,,^~~°~,,,,,~~^,~,,~,,,^~,~,^,^,~,,,,,,,,,,,~,.^,.,.,,,~~,,~2 Scope......................................................................................................... ................. , AreaTo Be Included ..,...................,,,,,..,.~.~^,,,.,..,,,,~.^,_`,,,,,,,,.,`,^,,,,,,^,,,,,,,,,,.~,,,3 Easements/Permits ..................................................................................................... . 6 CostEstimate .............................................................................................................. . 6 ProjectSchedule ................................................................................. ~`~^^~~~^^^^.~`^^^..8 LIST (]FAPPENDICES Appendix Preliminary Cost Estimate Appendix B Preliminary Assessment RO|} Appendix C Figures - l Location Map - 2 Street |rD prove nmeDt/Assessnlent Area Map - 3 Typical Section —Mill &[JVgrlay Executive Summary Background Project Name - _ -- ----- Red Pine Lane . ........ Project # 1164 mill & 2" overlay) (TH 3 to Weston Hills Dr) Street Area 6,894 Sq. Yds, . Street Length . . ........ ...... 1853 Feet gutter Curb Removal Constructed 1.995 Scope a Adj ustment/Rep lace m ent of: ...... Reconstructed Streets Included d Re Pine Lane • Sanitary/Storm sewer Crack Sealed • Utility castings Seal Coated ............ 2003 - -------- • Water gate valves Public Facility 2009 Absolute Location SE Xof Section 36 Relative Location South of Cliff Road 2 Township 27, Range 23 -East of Trunk Hwy, 3 • Roadway resurfacing (full width PCI Rating 48)100 mill & 2" overlay) Recommended • Replacement of damaged curb & Improvement Overlay gutter Curb Removal 13% Scope a Adj ustment/Rep lace m ent of: ...... • Sanitary/Storm sewer • Utility castings Residential Lots (R-1) 5 • Water gate valves Public Facility I • Street signage Commercial/industrial 2 • Fire hydrant improvements Total $206,500 1 $ 44,374 (21%) 1 $ 162,126 (29%) Red Pine Lane 1 December 2, 2014 Intro uct!QPL!i#St®� Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,853 feet of Red Pine Lane (TH 3 to Weston Hills Dr,), which is a collector roadway in southeast Eagan, has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1995. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2003 and 2009. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Red Pine Lane 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, Scope This project will provide resurfacing (full-width mill and 2" overlay) for approximately 1,853 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. Ares to Be Included Properties included in the project lie within the SE X, Section 36, lying South of Cliff Road, East of TH 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. >Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended improvement 56-100 mm Routine Maintenance/Crack Seal/Seal Coat 36-55 - - - -------- Patch /Repair and /or overlay_. 0-35 Reconstruct/ Reclaim Red Pine Lane The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 48 for Red Pine Lane, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline If no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation, rolaosedl IM rovements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Red Pine Lane 4 Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes, Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology, Stara nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross-threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed, Street Lights ---The street lights in the project area (maintained by Dakota a 1 4. 1. ec , c Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed, =Z=4 Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this area were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is relatively narrow at 36 feet wide, has low traffic volumes, limited access points, a trail and sidewalk along the road and throughout the school property to connect pedestrians to the City and regional trail system. Pedestrian Curb ramps in the project area will be replaced if necessary to meet current ADA design standards. Given ' the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement Perm its All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that a Mn/DOT permit for work adjacent to TH 3 will be required for the resurfacing project. easibflitv and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program, It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Red Pine Lane 5 � p .,Z�Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Red Pine Lane (TH3 to Weston Hills Dr.) • Mill & Overlay .................................. ............................. ...... $127,600 • Repair Existing Concrete Curb & Gutter . ............................... $ 70,700 • Fire Hydrant Improvements ....... — ............ ..................... L_3,,200* Total., ...... __ ... ___ ...... __ ........ ___ ... ...... .... — $206,500 *3 of the 8 total hydrants are the responsibility of the school � _Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. M07A Assessment Ratio Property city Mill & Overlay - Low-Density Residential (R-1,2,3)* 50% 50% Mill & Overlay - Public Facilities* 75% 25% Mill &Overlay — Commercial/Industrial 100% 0% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% - *based on a comparable Zoning Equivalent Ratio of total width Residential Lots —All residential lots (5 platted lots, 616' frontage) as shown on Figure 2, having front yard frontage on to the street to be improved are proposed to be assessed, The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, based on a standard 32-foot width. Since Red Pine Lane is 36' wide, the assessment for residential parcels will be reduced by multiplying the assessment rate by a factor of 32'/36'. The estimated assessments, based on the City's Assessment Policy for a standard mill & overlay improvement, and a 1.5"/2.0" pavement thickness adjustment factor, is $1,582/ lot and is calculated as follows: o 616' Residential Frontage / 3,706' Total Frontage = 16.6 % Red Pine Lane 7 * $127,600 (Mill& Overlay Costs) X50% x 32'/36'x 1.5"/2.0" x 16.6% = $7,060 (Total R-1 Assessment) * $7,060 / 5 lots = $1,412 / single-family lot Fire Hydrant Improvements * (5/8) $8,200 (Fire Hydrant Improvements) x 100% x 16,6% = $850 (Total R-1 Assessment) * $850/ 5 lots = $170/ single-family lot Public Fqofty_dots —All Public Facility lots (Red Pine Elementary School — 635' frontage), as shown on Figure 2, within the project area are proposed to be assessed, The City's Assessment Policy states that 75% of the mill and overlay costs are assessable, based on a comparable standard 32-foot wide street, Since Red Pine Lane is 36' wide, the assessment for public facility lots will be reduced by multiplying the assessment rate by a factor of 32'/36. The estimated assessments, based on the City's Assessment Policy for a standard mill & overlay improvement, is $29.17 per front foot for public facility lots, and is calculated as follows: Mill & Overlay — Public Facilities * $127,600 (Mill & Overlay Costs) / 3,706' (Total Frontage) = $34.43/ Front Foot * $34.43/ Front Foot x 75% (Assessment Rate) x 32/36' = $22.95 / Public Facility Front Foot e Fire Hydrant improvements o [(5/8) $8,200 (Hydrant Costs) x 100%/3,706' (Total Frontage)] + 0(3/8) $8,200x 100% (Hydrant Costs) / 635'1 = $6.22 / Public Facility Front Foot Commercial/ Industrial Lots — All Commercial/ Industrial lots (576'- 75' = 501' frontage), as shown on Figure 2, within the project area are proposed to be assessed, The City's Assessment Policy states that 100% of the mill and overlay costs are assessable, regardless of street width. One property, (5851 Biscayne Ave, is a corner lot and will receive a 75' corner lot credit for a total assessable front footage of 246'-75'=171'. The estimated assessments, based on the City's Assessment Policy for a standard mill & overlay improvement, is $35.81 per front foot for Commercial/ Industrial lots, and is calculated as follows: Mill Se Overlay— Commercial * $127,600 (Mill & Overlay Costs) / 3,706' (Total Frontage) = $34.43/ Front Foot * $34.43/ Front Foot x 100% (Assessment Rate) = $34.43 / Commercial/ industrial Front Foot Fire Hydrant Improvements o (5/8) $8,200 (Hydrant Costs) x 100% / 3,706' (Total Frontage) = $1.38 Commercial/ industrial Front Foot Red Pine Lane 8 ��-'-Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners, and ten years for Public Facility and Commercial/ Industrial properties. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring, The following payment schedules are examples of a residential lot assessment of $1,582, and Public Facility and Commercial/industrial properties for every $1,000 assessed, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: .._w.._.. 1t' Year - 5th" Year ' Residential ($1,582 assessment) . . ......... .. i .. . . .... ....... -" F6 Principal Year Interest j Year ost / Year $316 $316 $74 J$390 $ 13 1 $329 Principal / Year I Interest/Year I Cost/ Year 1St Year 11 $100 — .. . ... . ... .......................... loth Year Revenue Source A summary of revenue sources is listed below: $47 1 $147 ............. $4 The City's Major Street Fund will finance the estimated street related project deficit of $159,417 (80% of total). The Utility Fund will finance the estimated fire hydrant improvement project deficit of $2,709 (33% of total), The city will finance an estimated 79% of the total project cost. Red Pine Lane 9 Pro"ect Cost Mill and Overlay (including Signage) $38,883 Repair Existing Curb & Gutter $ 70,700 - Fire Hydrant Improvements $ 8,200 .......... $ 5,491 Totals ..... ........... $206,500 $44,374 The City's Major Street Fund will finance the estimated street related project deficit of $159,417 (80% of total). The Utility Fund will finance the estimated fire hydrant improvement project deficit of $2,709 (33% of total), The city will finance an estimated 79% of the total project cost. Red Pine Lane 9 <�- �' P Present Feasibility Report to City Council/ Order Public Hearing ................... — ... .... ........................ ..................... November 5,2O14 |DforDatkJD8i Meeting ......... ..................................... .......................... NoV8Dlber24, 2014 Public HeadDQ.. ................................. .—.~........ ........ . ... ..................... December 2,2O14 Approve Plans and Specifications ................ .. ... ..................................... February I7,2015 BidDate- .... .... ........................ ......... ................................................. ......... March 26, 2015 AwardContract ....................................... ...^.^.^..~....................... ; ....... .. ..... April 7, 2015 StartConstruction .................. .. ....... ... ..... ............. ..^............ ............... May 1- 2015 ProjectCompletion ... ........................... ...... ....... ... ....... .^....... ... ....... ......... August, 2O15 Final Cost Repor ............ .......... .... ... ..... . ................ .... ........ .. ........ September, 2015 Final Assessment HeadOg. ......................... . .... ......................... . ........ ......... ....Fali2O15 First Payment Due with Property Tax Statement .... .. ........ .. ... .... ............. May 15.2D1G Red Pine Lane 10 Appendix A Preliminary Cost Estimate City Project 1164 Red Pine lane Item No. Item =Unit Unit Price Est Estimated .._ .......... _..._.._.. - ................ _.__._. Qty Cast _.._. rats t - uikuir itt iuus ,'Wee �, Val lay 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 50 $ 500.00 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6" Width) SY $ 1.50 300 $ - 2232.501 Mill Bituminous Pavement - Full Width (1 -114" Depth) SY $ 3.00 6,480 $ 19,440.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 415 $ 1,245.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 850 $ 51,000.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 6 $ 780.00 2504.602 Adjust Gate Valve Box EA $ 175.00 6 $ 1,050.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 3 $ 900.00 2506.503 Reconstruct 4' Dia. Mlhi LF $ 530.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 9 $ 4,050.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225:00 4 $ 900.Q0 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 1 $ 825.00 2506.602 Remove & Replace Top Slab w /Cstg (1642B) EA $ 2,000.00 $ - 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 $ - 2581.501 Pavement Message Arrow (Left) - Epoxy EA $ 130.00 2 $ 260.00 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 2 $ 350.00 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 $ - 2582.5a1 Pavement Message (RR x -ing) - Epoxy EA $ 500.00 1 $ 500,00 2582.502 12" Solid Line White - Epoxy LF $ 5.00 $ - 2582.502 4" Solid Line White - Epoxy LF $ 1.00 124 $ 124.00 2582.502 24" Solid Line White - Epoxy LF $ 8.00 26 $ 208.00 2582.502 24" Solid Line Yellow - Epoxy LF $ 6.50 76 $ 494.00 2581502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 1740 $ 1,740;00 2582.503 Zebra Crosswalk White - Epoxy SF $ 5.00 552 $ 2,760.00 SP -1 Signage Remove and Replace LS 1 $ - Subtotal $ 93,476.00 5% Contingency $ 4,673.80 Subtotal $ 98,149.80 30% Indirect Costs $ 29,444.94 Part I - Bituminous Street Overlay $ 127,594.74 Item No. Item Unit Unit Price Est Estimated __ _...._. Qty Cast rarw it - nuvair rnmuflu I, uru a t3mwr 2101.601 Remove Trail Overgrowth LS $ 1,500.00 1 $ 1,500.00 2104,501 Remove Concrete Curb and Gutter LF $ 7150 675 $ 5,062.50 21.K503 Remove Bituminous Trail Pavement SF $ 2.50 300 $ 750.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 60 $ 240.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 26 $ 416.00 2104,523 Salvage Casting EA $ 150.00 $ - Red Pine Lane 11 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70.00 155 $ 10,850.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 15 $ 1,950.00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.521 Install Casting EA $ 450.00 $ _ 2506.602 Line 4' Diameter Structure LF $ 500.00 $ _ 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 6 $ 2,400.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 1 $ 800.00 2506,602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $ 5,000.00 $ - 2506,602 Remove & Replace CB Structure (2'x 31) EA $ 4,000.00 $ _ 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 $ 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 $ _ 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 264 $ 1,716.00 2521.501 4" Concrete Sidewalk SF $ 5.00 $ _ 2521.501 6" Concrete Bulinose SF $ 7.00 $ _ 2531.501 Concrete Curb & Gutter 8612 LF $ 15.00 $ _ 2531.501 Concrete Curb and Gutter, 8618. LF $ 16.00 390. $ 6,240,00 2531,501 Concrete Curb and Gutter, 8624 LF $ 17.00 $ - 2531,501 Concrete Curb and Gutter, D412 LF $ 15.00 $ _ 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 285 $ 4,417.50 2531,507 Concrete Valley Gutter - High Early SY $ 60.00 26 $ 1,560.00 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ _ 2531,507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 $ _ 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 15 $ 2,250.00 2531.618 Truncated Dome Detactabie Warning Paver (Radius Plate) EA $ 175.00 $ _ 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 41400 $ 4,140.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsail/ Grade 1 Compost Mix CY $ 50.00 50 $ 2,500.00 2575409 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 920 $ 1,150.00 Subtotal $ 51,$17.00 5% Contingency $ 2,590.85 Subtotal $ 54,407.85 30% Indirect Costs $ 16,322.36 Part It - Repair Existing Curb &, Gutter $ 70,730.21 ttem CVo. item Unit Unit Pricy Est Estimates! Ctty Cost Ivul all :ti lrl#k 111=mI 2504.602 Nozzle Improvement (Type 100) EA $750.00 8 $ 6,000,00 2504,602 Remove & Replace Hydrant EA $2,000.00 $ _ 2104,505 Remove Bituminous Pavement SY $10.00 $ _ 2105,501 Common Excavation CY $30.00 0 $ _ 2211.501 6 "Aggregate Base, CL 5 (100% Crushed) TON $25.00 0 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 0 $ _ 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 $ 2531.501 Concrete Curb and Gutter, 8612 LF $15.00 $ 2531.501 Concrete Curb and Gutter, 8618 LF $16.00 $ - 2531.507 7" Concrete Driveway Pavement - High Early SY $55.00 $ 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $55.00 $ 2575.505 Sodding, Type lawn (highland) SY $9.00 0 $ - 2575.535 WaterforTurf Establishment GAL $1.00 0 $ - 2575.551 Select Topsoil /Compost (Grade 9.) mix TUN $50.00 0 $ 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 0 $ - Subtotal $ 6,000.00 5% Contingency $ 300.00 Subtotal $ 6,300.00 30% Indirect Costs $ 1,890.00 Part III - Fire Hydrant Improvements Part I - Bituminous Street Overlay Part 11 Repair Existing Curb & Gutter Part III - Fire Hydrant Improvements Project 1164 Total Cost. Red Pine Lane 13 a�r�r $ 127,594.74 70,730.21 $ 8,190.00 $ 206,514.95 Appendix B Preliminary Assessment Roll City Project 1164 Red Pine Ln. Red Pine Lane R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 527 RED PINE, I.,N ----105769101610 105769101020 1 . $ 1,582--.. . . .............. 1,582 531 ].ZED PINE 1,N -535 Subtotal 635 --- 1,582 1,582_ iLD PINE, I.,.N m . ............... . . — 100360075021 1 $ 1,582 $ 1,582 543 RED PINE, IN m 103122501020 1 $ 1,582 1,582 5,27 fEICPINE I.,N 103122501010 1 $ 1,582 1,582 Subtotal 5 $ 7,9:10 5 RI Lots Total Assessments $,910 Red Pine Lane PF - Public Facility.— P.I.N. Front Feet Rate/F.F. Total RED PINE LN 10236100101.0 635 — $ 29.17 2EIE $ 18,523 ........... --.— Subtotal 635 --- ]— $ 18,523 I... . I Total Public Facility Assessments 635 F.F. , 1 $ 18,523. Commercial/industrial Commercial . ....... ---- P.I.N. Front Foot Rate/F.F, Total 4851 BISCAYNE AVE 103180001050 171 $ 35,81 $ --- 6,124 560 RED PINE XING 106315001010 330 $ 35,81 $ 11,817 .-- Subtotal Sol — ------ $ 17,941 I Total Commercial/ Industrial Assessments 1 501 F.F. TOTAL $ 44,374 Residential Frontage 616 16,6% Public Facility Frontage 635 17.1% Commercial/ industrial Frontage 501 13.5% Non-Assessable Frontage 1954 52.7% Total Frontage 3706 100.0% Red Pine Lane City of Eap Street Revitalization - Project 1164 Fig. 1 Engineering Department Location Mop Pxm�ul Guld P8U - VM IOGfOJd\Aojdwl jeajjS 9MMOOOM AIIOWJ9NIONB\SMBSn\:l FULL WIDTH MILL 66'- 74' ROW 41/2" -51/2" BITUMINOUS SURFACE 66'- 74' ROW 36'_ 44' F -F 2" TYPE 2366 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 41/2" - 51/2" BITUMINOUS SURFACE V -10" CL. 5 AGGREGATE BASE • ' � "'' �, � � �' ! �� I VIII �+�� ., ESC. CURB & GUTTER . w .. Me as City of a III fed lire Lane Typical Sections - Project 1 Fig, Department Engineering D�rart�nt Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA N. Project 1166, St. Charles Wood Addition Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1166 (St. Charles Wood Addition - Street Improvements) and schedule a public hearing to be held on December 2, 2014. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of St. Charles Wood Addition, a residential neighborhood in southwest Eagan located south of Cliff Road and west of Cedar Avenue Freeway. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CN -1 Draft Feasibility Report jf To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 2, 2014 Re: St, Charles Wood Addition Street Revitalization City Project No.: 1166 Attached is the feasibility report for the'St, Charles Wood Addition Street Revitalization, City .1 - Project No. 1166. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. on Reviewed By: Department of Public Works Date: MMEEM Finance Department Date: Aaron Nelson Reg. No.45795 TABLE OF CONTEIITS ExecutiveSummary ..................................................................................................... I Introduction/History ............................................................ ........................................ 2 Scope,,~~,,,,,,,,,~~~,.,,,,^~,.,,.~,,`~,.~,,.~,~~,,.,,,,,,,,,^~,,,,.,,.,,,^,,,,.,.~,,,,,,,,,^~`,~^~,,,,,,^ Street Pavement Evaluation .....~.........,`..~..........~....,..................~`...'...........'.3 ProposedImprovements ........... ..~~....~~..,`~,^...~^~. ............................................. ...... ,4 Easements/Permits ...,,.~....,....,..,~....~....,.~.~..~....~~.,.,.~,~...~.^~..~~...~.....,..^.^~~~.....^^ Feasibility/Recommendations "^nv��xn ~~~.~,.,,..,...,..~,~...~..^~.~,......,~,,,~~,,^^,,,,,,^,.,,^.^,,,,~,,^.6 Assessments Revenue Source LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - 1 LOoaiiuD Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section —Mill &Ove[l@y Executive Summary Background Project Name St, Charles Wood Project # 1166 Recommended Addition • Replacement of damaged curb & Improvement ...... ........ Street Area . . 3,950 Sq, Yds, . . ............. . ...... . . . Street Length 992 Feet Scope e Adjustment /Replacement of: Constructed --- ........... 1994 reconstructed o Sanitary/Storm sewer Warrick Court Crack Sealed Streets Included Highcroft Court Residential Lots 18 Seal Coated . . ........ 2004 • Fire hydrant improvements 2010 Absolute Location NW Xof Section 31 Relative Location South of Cliff Road Township 27, Range 23 East of Slater Road • Roadway resurfacing (edge mill & - PCI Rating 50/100 1-1/2" overlay) Recommended Overlay • Replacement of damaged curb & Improvement ...... ........ Curb Removal 13% gutter Scope e Adjustment /Replacement of: . ....... -- o Sanitary/Storm sewer o Utility castings o Water gate valves Residential Lots 18 o Street signage • Fire hydrant improvements Property City . ............. Mill & Overlay w/ Signage $47,600 $22,140 $25,460 Repair Existing Concrete Curb & Gutter $22,100 - $22,100 Fire Hydrant Improvements $ 3,100 $ 2,880 $ 220 Total $72,800 St. Charles Wood 1 $ 25,020 (341) $ 47,780 (66%) December 2, 2014 Neighborhood Street Revitalizatior St. Charles Wood Eagan, Minnesota �n�lntrodqctlq Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 992 feet of residential streets in the St. Charles Wood neighborhood in southwest Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1994. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years, Overlaying the roads located within the project area, which are currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street, Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area, The City of Eagan's maintenance records indicate that the streets were seal coated in 2004 and 2010. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay, The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the St. Charles Wood 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, T�Scnnp This project will provide resurfacing (edge mill and overlay) for approximately 992 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. /I 111� 1-11, ,AeArea to Be Included Properties included in the project lie within the NW' /, Section 31, lying South of Cliff Road, East of Slater Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. < _�`Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements, The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: . PCI ............ . . ....... Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or overlay 0-35 Reconstruct/ Reclaim . .. . . .............. The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 50 for St, Charles Wood Addition, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the St. Charles Wood 3 City's past experience, the integrity of the pavement can rapidly decline If no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. P Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth, Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. St. Charles Wood 4 Fire Hydrant Improvements — Beginning in 2014, all new hydrants Installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by n I + electric . a 'IV a c Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation, St. Charles Wood 5 Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 28 feet wide, low traffic volumes, have limited access points, and a sidewalk is available on Slater Road and the adjacent park to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines, Easement Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. � �-Feasi The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. St. Charles Wood 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A surnmary of the costs is as follows: St. Charles Wood • Mill & Overlay....... ............................... _ .... .... .................... • Repair Existing Concrete Curb & Gutter ................................ Fire Hydrant Improvements Total ........................ Assessments Ir Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. xrw=��j Assessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% - Residential Lots All residential lots (18 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width, The estimated cost per residential unit, based on the City's Assessment Policy, is $1,390/ lot and is calculated as follows: Mill & Overlay - Residential Properties * 1,843' Residential Frontage / 1,984' Total Frontage = 92.9% * $47,600 (Mill & Overlay Costs) x 50% x 92.9% = $22,110 (Total R-1 Assessment) * $22,110/ 18 lots= $1228.33, rounded to $1,230/ single-family lot Fire Hydrant Improvements * $3,100 (Fire Hydrant Improvements) x 100% x 92.9 %= $2,880 (Total R-1 Assessment) * $2,880/ 18 lots = $160 / single-family lot St. Charles Wood 7 Assessment Financing ations The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,390 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal / Year Interest/ Year First Year F�6-5 $278 BE Fifth 'Year $278 $11 1 $289 Bonds may be issued to finance the improvements. evenue Source A summary of revenue sources is listed below: The City's Major Street Fund will finance the estimated street related project deficit of $47,560 (68% of total). The Utility Fund will finance the estimated fire hydrant Improvement project deficit of $220 (7% of total). The city will finance an estimated 66% of the total project cost. St. Charles Wood 8 47.60 011 25,460' $ 22,100 $22,100 3,100 2,880 ........................ $25,020 $47,780 The City's Major Street Fund will finance the estimated street related project deficit of $47,560 (68% of total). The Utility Fund will finance the estimated fire hydrant Improvement project deficit of $220 (7% of total). The city will finance an estimated 66% of the total project cost. St. Charles Wood 8 � �-p Present Feasibility Report to City Council/ Order Public Heahng..... ........... ........... --- .......................... ~ ............... November 5,2-014 Informational Meeting ............ —......................................................... . November 24,2Ol4 PublicHearing ......................... ......... ............... ............ .....~............... December 2LZO14 Approve Plans and Specifications ................ . .......................................... ' February 17, 2015 Bid Date... Award Contract ............. ^...^.^............... ....^......—..~................................. April 7,2U15 StartConstruction .... ........................... .. ........................................ ................. � May 1L 2015 ProjectConnpleb0D. ............................................................. . ...... ....... ..... .August, 2015 Final Cost Report ................................ ......... ............................... .. ..... .... September, 2015 Final Assessment Hearing ........ ................ ..... --- ............ ... .......... .............. Fall, 2O25 First Payment Due with Property Tax Statemnent.. ........... ... ......................... May 15,2D16 St. Charles Wood Appendix A Preliminary Cost Estimate City Project 1166 5t. Charles Wood Item No. Item _ .. .................. ._ _ Part I - Bituminous Street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6" Width) 2232.501 Mill Bituminous Pavement - Full Width (1 -1/4" Depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2350,501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w /Cover 2506.503 Reconstruct 4' Dia, MI-I 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Remove & Replace Frame & Ring Casting (27 ") 2506.602 Remove & Replace Top Slab w /Cstg (1642B) 2563.601 Traffic Control 2581.501 Pavement Message Arrow (Right) - Epoxy 2581.501 Pavement Message Arrow (Left) - Epoxy 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy 2581501 Pavement Message (Stop Ahead) - Epoxy 2582.502 12" Solid Line White - Epoxy 2582.502 4" Solid Line White - Epoxy 2582.502 24" Solid Line White - Epoxy 2581502 24" Solid Line Yellow - Epoxy 2582.502 4" Double Solid Line Yellow - Epoxy 2582.503 Zebra Crosswalk White - Epoxy SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I . Bituminous Street Overlay Unit I Unit Price I t Estimated Cost Qty I LS $ 4,000.00 1 $ 4,000.00 SY $ 10.00 0 $ _ SY $ 1.50 1550 $ 2,325,00 SY $ 3.00 2.50 $ - GAL $ 3.00 240 $ 720,00 TON $ 60.00 370 $ 22,200,00 TON $ 180,00 2 $ 260.00 EA $ 175,00 1 $ 175.00 EA $ 350.00 1 $ 350.00 EA $ 300.00 1 $ 300.00 LF $ 530,00 $ - EA $ 450.00 3 $ 1,350.00 EA $ 225.00 3 $ 675.00 EA $ 825.00 $ - EA $ 2,000.00 $ - LS $ 2,000.00 1 $ 2,000,00 EA $ 130,00 $ _ EA $ 130.00 $ EA $ 175.00 $ _ EA $ 175.00 $ EA $ 500.00 $ - LF $ 5,00 $ _ LF $ 1.00 $ _ LF $ 8.00 $ - LF $ 6.50 $ _ LF $ 1.00 $ _ SF $ 7,00 $ _ LS $ 540.00 1 $ 540.00 $ 34,895.00 $ 1,744.75 $ 36,639.75 $ 10,991.93 47,631.68 .............. .._ _ _... Est Item No. Item Unit UnitPrlce Estimated Cost City ..+, 4 ... - •.+.: Psc.., ma b.1 U ut WU64C1 2101.601 Remove Trail Overgrowth LS $ 1,500,00 $ - 2104,501 Remove Concrete Curb and Gutter LF $ 7.50 280 $ 2,100.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 70 $ 175.00 2104,503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ - 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 22 $ 352.00 St. Chaves Woad 10 2104;523 Salvage Casting FA $ 150.00 1 $ 150.00 2105,501 Common Excavation CY $ 30,00 10 $ 300,00 2211.501 6" Aggregate Base, CI.S (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501. SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70.00 $ - 2360,501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 10 $ 1,300.00 2504,602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.521 Install Casting EA $ 450.00 1 $ 450,00 2506.602 Line 4' Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400,00 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $ 500.00 $ _ 2506.602 Remove & Replace CBMI-I Structure w /Cstg (4' Dia.) EA $ 5,000.00 $ _ 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000.00 $ _ 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ _ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 1 $ 100.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 1.5 $ 750,00 2521,501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 70 $ 455.00 2521,501 4" Concrete Sidewalk SF $ 5.00 $ _ 2521.501 6" Concrete Bullnose SF $ 7.00 $ - 2531,501 Concrete Curb & Gutter 6612 LF $ 15.00 $ 2531,501 Concrete Curb and Gutter, 8618 LF $ 16.00 $ _ 2531.501 Concrete Curb and Gutter, 8624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15,00 $ - 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15,50 280 $ 4,340.00 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 22 $ 1,320.00 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement _ High Early SY $ 65,00 $ _ 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 4 $ 600.00 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500,00 2540.602 Repair Landscaping FA $ 250.00 $ 2572.503 Application of Water for Turf Establishment GAL $ 0.10 2160 $ 216,00 2573.530 Storm Grain Inlet Protection EA $ 125.00 1 $ 125.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 5 $ 250.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 45 $ 56.25 Subtotal $ 1 6,164.25 5% Contingency $ 508,21 Subtotal $ 16,977,46 30% Indirect Costs $ 5 5,Q91.74 Part 11 - Repair Existing Curb & Gutter $ 22,064.2O Item No. - Item I- Unit Unit PrIC Est Estimated Cast r II I, ni ^ rif a nyurianc unprovernenE 2504.602 Nozzle Improvement (Type 100) EA $750.00 3 $ 2504.602 Remove & Replace Hydrant EA $2,000.00 $ 2104.505 Remove Bituminous Pavement SY $10.00 $ 2105.501 Common Excavation CY $30.00 0 $ St. Charles Wood 11 2,250.00 2211.501 6 "Aggregate Base, CI.5 (100% Crushed) TON $25.00 0 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 0 $ 2506,602 Adjust Frame & Ring Casting (CB) EA $400,00 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $600.00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 $ 2531.501 Concrete Curb and Gutter, B612 LF $15.00 $ 2581.501 Concrete Curb and Gutter, B618 LF $16.00 $ _ 2531.507 7" Concrete Driveway Pavement - High Early 5Y $55,00 $ 2531.507 Repair 7" Concrete Driveway Pavement - High Early 5Y $55.00 $ 2575.505 Sodding, Type Lawn (Highland) SY $9.00 0 $ 2575.535 WaterforTurf Establishment GAL $1.00 0 $ 2575.551 Select Topsoil /Compost (Grade 1) mix TON $50.00 0 $ - 2575.604 Seeding (MrnDOT 270 w /Type 5 Hydromulch) SY $1.25 0 $ Subtotal $ 2,250,00 5% Contingency $ 112.50 Subtotal $ 2,362.50 30%-Indirect Costs 700.75 Part III - Fire Hydrant improvement 3,071.25 Part I - Bituminous Street Overlay $ 47,631.68 Part 11- Repair Existing Curb & Gutter 22,064.20 Part ill —Fire Hydrant improvement $ 3,071.25. Project 1166 Total Cost $ 72,767.13 St, Charles Wood 12 Appendix 8 Preliminary Assessment Roll City project 1166 St, Charles Wood Highcrot't Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total w 4770 1�116HCROFT CT ;106587001150 _...._.... 1 $ 1,390 $ 1,390 4771 HIGHCROFT CT 106587001070 1 $ 1,390 $ _. 1,390 4774 HIGHCROFT CI 106587001140 1 $ 1,390 $ 1,390 4775 HIGHCROFT CT 106587001080 1 $ 1,390 $ 1,390 4778 HIGHCROFT CT 106557001130 1 $ 1,390 $ 1,390 4779 HIGHCROFT CT� 106587001090 _ 1 $ 1,390 $ 1,390 47$2 HIGHCROFT CT 106587001120 1 $ 1,390 $ 1,390 _.. 4753 HIGHCROFT CT 105557001100 1 $ 1,390 $ 1,390 47871-1 IGHCROFI'CT 106587001110 $ 1,390 $ 1,390 $ 1,390 Subtotal _...... Subtotal _...... 9 - V $ 12,10 $ 12,S1Gt Warrick Court R -1 Residential p.IX Lot Equivalent Unit Assessment Total 2136 WARRICK CT ......_.w 106587001180 1 $ 1,390 $ 1,390 _2140 WARRICK CT _. 1.06587001170 1 $ 1,390_ $ 1,390 �w ^ 2141 WARRICK CT w 2144 WARRICK CT 108587001190 1 _ $ 1390 $ 11390 106587001160 1 $ 1,390 $ 1,390 2147 WARRICK CT 106587..001200 _............_ 1 $ 1,390 $ 1,390 2151 WARRICK CT 106587001210 1 $ 1,399 $ 1,390 2155 WARRICK CT 106587001220 1 - $ 1,390 $ 1,390 _. ARRICK CT 106587001230 1 1,390 $ 1,390 2163 WARRICK CT 106587001240 1 $ 1,390 _ $ 1,390 Subtotal _...... 9 V $ 12,10 18 R -1 Lots Total Assessments $ 25,420 Residential Frontage 1843 92.9% Non- Assessable Frontage 141 7.1% Total Frontage 1984 100.0% 5t. Charles Woad 13 t. Charles Wood -- City of Eap Street Revitalization - Project 1166 Fig. 1 Engineering Department Location Mafia a �m a: � 5 Y � E ... .. ,.a s��+�sR� - •rte ., x <. , , , .. as 1 , � s: �-�-: >u .. a .. a ,Ilh i 5 �m a: � 5 Y � E ,Ilh i 5 EDGE MILL (6' -6' wide) T 610 A HOATM 6" CL. 5 AGGREGATE BASE lam 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY 1411HNHR* � A 6" CL. 5 AGGREGATE BASE EX.. CURB & GUTTER A � Lei 0 1 a VNEIRS1 1 City of EaRan St. Charles Wood Fig. 3 Engineering Department Typical Sections - Project 1166 Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA 0. Project 1168, Waters Edge Addition Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1168 (Waters Edge Addition - Street Improvements) and schedule a public hearing to be held on December 2, 2014. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Waters Edge Addition, a residential street (Englert Road) in central Eagan located south of Yankee Doodle Road and west of Pilot Knob Road. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CO -1 Draft Feasibility Report From: Aaron Nelson, Assistant City Engineer Re: Waters Edge Street Revitalization City Project No.: 1168 Attached is the feasibility report for the Waters Edge Street Revitalization, City Project No. 1168. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 9303M IMIQ0110141-1 IIWTVI�� EMNIII-Q- 011114-91MI Date: Date: aron Nelson TABLE OF CONTENTS ExecutiveSummary .~..~.~.~"^'..~,.^``^`~~`~^^^^`^^^^^^^^^^^~'^`^~..~`.~.^..,.`.....^^.~^..,^..—~~^`I Introduction/History ..,.........^.`,^...,,~_.~.,,,~^~,,~~,,^,,~,,,~..,,,,~,,,,,,,,,,,,~.,~,,,,~.,,,,,,,. 2 Scope..................................................................... ~.................................................... . AreaTo Be Included .......................... .................................. ............. ...�...�.~..^...`...�...� Easements/Permits ....,...................`.....,..',,......,.................~.....`,^.............^......^...,..,.^^6 RevenueSource ................................. .~^^~,,^.~..,,..^....^~.,,..~,,,,,,,,,~~~,8 LIST [)FAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - 1 Location Map ` 2 Street |nnprovenlant/ASsgs5rOeOtArGa Map - 3 Typical SeCt|oD — Mill &[)verlay Executive Summary Background . Project Name ................ . ........... . . Waters Edge Project # 1168 Street Area . .. . . . ........................ . . 3,472 Sq. Yd. ........................ ......... Street Length 920 Feet Repair Existing Concrete Curb & Gutter $ Curb Removal Constructed 1994 Reconstructed $ 5,100 $ $5,100 - - Streets Included Englert Road Crack Sealed .. . . ....... • Utility castings Seal Coated . . ................ . .. 1998 R-1 Residential Lots 11 • Street signage 2008 Absolute Location SE%of Section 16 Relative Location South of Yankee Doodle Road Township 27, Range 23 . ............... - I 'West of Pilot Knob Road • Roadway resurfacing (edge mill & PCI Rating - - ------ 53)100 Recommended Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement Repair Existing Concrete Curb & Gutter $ Curb Removal 20% gutter Scope a Adjustment/Replacement of: $ 5,100 $ $5,100 - - Total $ • Sanitary/Storm sewer $ 7-5,345 (38'%�) $ $ 41,755 (62-Yjo) • Utility castings • Water gate valves R-1 Residential Lots 11 • Street signage R-3 Residential Units 29 • Fire hydrant improvements fflz� • Property C City Mill & Overlay w/ Signage $ $40,700 $ $20,245 $ $20,455 Repair Existing Concrete Curb & Gutter $ $21,300 - - $ $21,300 Fire Hydrant Improvements $ $ 5,100 $ $5,100 - - Total $ $67,100 $ $ 7-5,345 (38'%�) $ $ 41,755 (62-Yjo) • December 2, 2014 Introduction Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance, A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 920 feet of residential streets in the Cedar Heights neighborhood in southwest Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1994. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area, The City of Eagan's maintenance records indicate that the streets were seal coated in 1998 and 2008. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Waters Edge project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, r^111 11�'Scope This project will provide resurfacing (edge mill and overlay) for approximately 920 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage, Area to Be Included Properties included in the project lie within the SE Y4, Section 16, lying South of Yankee Doodle Road, West of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements, The Pavement Condition index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCII Recommended improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 53 for Cedar Heights, which falls in the "Patch/Repair and/or Overlay" category, as Waters Edge mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. 1;1�lp Pavement - The proposed street improvements for Cedar Heights are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a 1%-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and I 1-. 11�1112 � � � —11- �-, "-- �"W I overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 20% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement - Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting Waters Edge 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes, Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle, Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights --The street lights in the project area (maintained by Dakota r: I t A ect, c Association, are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed, Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable mm�M, travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, low traffic volumes, have limited access points, and a trail is available along both sides of Pilot Knob Road to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement /Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project, q- �> e�iwlft are earn e��ti�n The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program, It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Waters Edge 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Waters Edge • Mill &Overlay -- ... ................. ........................................ $40,700 • Repair Existing Concrete Curb & Gutter ................................ $21,300 • Fire Hydrant Improvements.................... ............................... LA 111-00 Total- ..................................................... ................... $67,100 (��>Assessmtints Assessments are proposed to be., levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B, Residential Lots — All residential lots (11 single family and 29 town homes) as shown on Figure 2, having driveway or private street access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $775/11-1 lot, and $580/11-3 unit, and is calculated as follows: • 1 R-1 lot = 1 Equivalent Residential Unit (ERU) 0 1 R-3 unit = 0.75 ERU TOTAL NUMBER OF ERU'S = 11 R-1 + (29 x 035) R-3 = 32.75 ERA's * 1,840' RI/R3 Frontage/ 1,840' Total Frontage= 100% * $40,700 (Mill & Overlay Costs) x 50% x 100% = $20,350 (Total RI/R3 Assessment) * $20,350 / 32.75 ERA's = $621.37, rounded to $620/ ERU • R -1= $620 x 1.00 = $620/ lot ................................ (11 lots) • R-3 = $620 x 0.75 = $465/ unit .............................. (29 units) Waters Edge Fire Hydrant Improvements * $5,100 (Fire Hydrant Improvements) x 100% = $5,100 (Total 11-1/11-3 Assessment) * $5,100 / 32.75 ERU units = $155,73, rounded to $155 / ERU • R-1 = $155 x 1,00 = $155/ lot ............. I .......... I ....... (11 lots) • R-3 = $155 x 0.75 = $116.25, rounded to $115/ unit (29 units) Assessrnent Financin The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it Is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,015 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: IMUZU ff, Bonds may be issued to finance the improvements, Revenue Source A summary of revenue sources is listed below: . ................. Principal /Year 'I Interest/ Year Cost Year First Year $155 ...... ......................... .. $36 ............................. i $191 ......................... Fifth Year .......... $155 . . ............ 1 $6 ........... ..... . .......... ... . .. - ....................... $161 ........... .......... .. . .. . ... .................................................... . $ 5,100 R-3 Residential Totals $67,100 . ......................... Principal / Year Bnterest F Year Y� ................. "Cost / Year I First Year $116 $27 $143 [Fifth Year . . .. ......................... .. . ........ . . ........ .......... ......... $5 $121 Bonds may be issued to finance the improvements, Revenue Source A summary of revenue sources is listed below: . ................. Project Cost Property Assessment City Contribution Mill and Overlay (Inclu ding Signage) $ 40,700 $20,245 $20,455 Repair Existing Curb & Gutter $21,300 $21,300 Fire Hydrant Improvements _$ 5,100 $ 5,100 - Totals $67,100 $25,345 $41,755 The City's Major Street Fund will finance the estimated project deficit of $41,755 (62% of total), Waters Edge 8 �.�'Project Schedule Present Feasibility Report tn City Council/ Order Public Hearing .......... ..................................... .~.~................. November S,2O14 Informational KHeebU0... ........ .......... ~. .... ... . ................................. November 24,ZO14 PublicHearing ............................................................................... .......... December 22O14 Approve Plans and Specifications ... ...... ............. ..^ .... —.~ ............ ......... February 17,2015 _ Bid Date ... ..................................... —......~—....—.r...—....... .......... March Z6,2O15 AwardContract ......... ... .......... ................................. ......^.—.................. ....... ..Aohl7,2O15 StartConstruction ........................ ---- .......................................................... May l.ZOl5 ProjectCompletion ................ ......... .................................... ........... .............. August, 2015 FinalCost Qenur.~... .......... ............. .^ ........... ... ............................ ......... ..September, 2015 Final Assessment Hearing ............................................................................... ....... Fall, 2D15 First Payment Due with Property Tax Statement ... Waters Edge 9 ,................ .... --- May 15i2D16 Appendix A Preliminary Cost Estimate City Project 1168 Waters Edge item No. Item Unit Unit Price tyt ="EWilmated Cost Remove Trail Overgrowth _............_. Mobilization LS $ 4,000,00 1 wart i - ortumrnous btreet uveriay Item Unit Unit Price tyt Estimated Cost] Remove Trail Overgrowth 2021,501 Mobilization LS $ 4,000,00 1 $ 4,000,00 2104,505 Remove Bituminous Pavement SY $ 10.00 SF $ - $ 2104.503 Remove Concrete Sidewalk (4 ") 5F $ 135 82 $ 2104.505 2232,501 Mill Bituminous Pavement (1 -1/4" depth, 6" Width) SY $ 9..50 0 $ 2,025,00 2232,501 Mill Bituminous Pavement- Full Width (1 -1/4" Depth) SY $ 3.00 $ - 2357,502 Bituminous Material for Tack Coat GAL $ 3.00 210 $ 630,00 2360,501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 300 $ 18,000,00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 2 $ 260.00 2504,602 Adjust Gate Valve Box EA $ 175.00 2 $ 350.00 2504,602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 1 $ 300.00 2506.503 Reconstruct 4' Dia, MN LF $ 530.00 $ - 2506,602 Adjust Frame and Ring Casting (Manhole) EA $ . 450.00 2 $ 900.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 $ - 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 $ - 2506.602 Remove & Replace Top Slab w /Cstg (1642B) EA $ 2,000,00 $ - 2563.601 Traffic Control LS $ 2,000.00 1. $ 2,000,00 2581,501 Pavement Message Arrow (Right) _ Epoxy EA $ 130.00 $ - 2581,501 Pavement Message Arrow (Left) - Epoxy EA $ 130,00 $ - 2581,501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581,501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175,00 $ - 2582.501 Pavement Message (Stop Ahead) - Epoxy EA $ 500.00 $ - 2582,502 12" Solid Line White - Epoxy LF $ 5,00 $ - 2582.502 4" Solid Line White - Epoxy LF $ 1,00 $ - 2582.502 24" Solid Line White - Epoxy LF $ 8,00 $ - 2582.502 24" Solid Line Yellow - Epoxy LF $ 6,50 $ - 2582,502 4" Double Solid Line Yellow - Epoxy LF $ 1,00 $ _ 2582.503 Zebra Crosswalk White - Epoxy SF $ 7,00 $ - SP -1 Signage Remove and Replace LS $ 1,010.00 1 $ 1,010.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay $ 29,825.110 $ 1,491.25 $ 81,316.25 $ 9,394.88 $ 40,711.13 Item No. Item Unit Unit Price tyt Estimated Cost] wart ro . Kepair txisting curia & gutter 2101,601 Remove Trail Overgrowth LS $ 1,500.00 $ 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 400 $ 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 $ 2104.503 Remove Concrete Sidewalk (4 ") 5F $ 4.00 82 $ 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 $ Waters Edge 10 3,000.00 328.00 2104.523 Salvage Casting EA $ 150.00 EA $ - 2105.501 Common Excavation CY $ 30.00 5 $ 150,00 2211.501 6" Aggregate Rase, CI.S (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) 'VON $ 70.00 $ - 2360,501 SP WEA3408 Wearing Course Mixture (Patch) TON $ 130.00 5 $ 650.00 2504.602 Irrigation Repair EA $ 200.00 1 $ 200.00 2506.521 Install Casting EA $ 450.00 $ - 2506.602 Line 4' Diameter Structure LF $ 500.00 $ 2.506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 4 $ 1,600.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 $ - 2506,602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $ 5,000.00 $ 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000.00 $ - 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 2 $ 1,000.00 2506.602 install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 $ - 2521 -501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 82 $ 533.00 2521.501 4" Concrete Sidewalk SF $ 5.00 $ - 2521.501 6" Concrete Bullnose SF $ 7.00 $ - 2531.501 Concrete Curb & Gutter B612 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 400 $ 6,400.00 2531.501 Concrete Curb and Gutter, B624 LF $ 1.7.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 $ 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 $ - 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ - 2531,507 Repair 7" Concrete Driveway Pavement - Nigh Early SY $ 65.00 $ - 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 4 $ 600.00 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 1 $ 100.00 2540.602 Repair Landscaping EA $ 250.00 $ 312 2572.503 Application of Water for Turf Establishment GAL $ 0.10 0 $ 312.00 2573.530 Storm Drain inlet Protection EA $ 125.00 2 $ 2.50.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 5 $ 250.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 65 $ 81.25 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part It - Repair Existing Curb & Gutter $ 15,579.25 $ 776,96 $ 16,356.21 $ 4,907.46 $ 21,265.66 Item No. Item Unit Unit Price m Ci Estimated 7Cost Part in - arre myorant improvements 2504.602 Nozzle Improvement (Type 100) EA $750.00 5 $ 3,750.00 2504.602 Remove & Replace Hydrant EA $2,000,00 $ w 2104.505 Remove Bituminous Pavement SY $10.00 $ - 2105.501 Common Excavation CY $30,00 0 $ - Waters Edge 11 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 0 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 0 $ 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 67,095.55 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ - 2506.602 Remove & Replace Frame & Ring Casting (27") EA $825.00 $ - 2531.501 Concrete Curb and Gutter, B612 LF $15.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $16.00 $ 2531.507 7" Concrete Driveway Pavement - High Early SY $55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $55.00 $ 2575.505 Sodding, Type Lawn (Highland) SY $9.00 0 $ - 2575.535 Water for Turf Establishment GAL $1.00 0 $ 2575.551 Select Topsoil /Compost (Grade 1) mix TON $50.00 0 $ 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 0 $ Subtotal $ 3,750.00 5% Contingency $ 187.50 Subtotal $ 3,937.50 30% Indirect Costs $ 1,181.25 Part III - Concrete Entrance Replacement $ 5,118.75 Part i - Bituminous Street Overlay $ 40,711.13 Part II - Repair Existing Curb & Gutter $ 21,265.66 Part III - Fire Hydrant Improvements $ 5,118.75 Project 1168 Total Cost 67,095.55 Waters Edge 12 Appendix B Preliminary Assessment Roll City Project 1168 Waters Edge Addition Englert Road R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1435 BNGl..ERYRD .10.0.160077010 1 . $ 775 . ..... . .... $ 775 1446 ENGLEI6`RD 108347501020 1 $ 775 $ 775 1450 ENGLER'l'iii) 108347501030 1 $ 775 $ 775 1454 ENGJ.,ERT RD . . .......... . 108347501040 ..... . . .......... 1 775 $ 775 1458 ENGLERT RD 108347501050 775 $ 775 -11462 ENGLERTRD 108347501060 1 $ 775 775 1466 ENGLERT RD .......... 108347501070... 1 $ 775 $ 775 1470 ENGLERT RD 108347501,080 $ 775 $ 775 1474 ENGLERT RD 108347501090 1 $ 775 $ 775 1476 ENGLLXI'RD ......................... 101520001020 .. . . ....... . $ 775 $ 775 1482 ENGI..ERT RD 101520001010 $ 775 $ 775 — . ... . ........ . ..... Subtotal 11 $ 8,525 En lert Road R-3 Residential P.L.N. Lot Equivalent Unit Assessment Total 1469ENGLEM'RI) 105836101190 1 $ 580 $ 580 1471 ENGI.,ERT RD ... . ........ 105836101.200 580 $ 580 1473 ENGLEwr RD 105836101210 1 $ 580 $ 580 1475 ENGLLR'I'RD 105836101220 1 $ 580 $ 580 1477 ENGLET(r RD 105836101230 580 580 1479 ENGLERT RD 105836101240 $ 580 $ 580 1481 ENGI,ER.1' RD 105836101250 580 $ 580 POND VIEW P'I' 105836101070 $ 580 $ 580 3673 POND VIEW PT Subtotal . ........ 7 $ 580 $ 4,060 Pondview Point R-3 Residential P.I.N. Lot Equivalent Unit Assessment Total 3656 POND VIEW 11'1' 105836101010 ........... 1 $ 580 $ 580 3658 POND VIEW PT 105836101020 $ 580 $ 580 3662 POND VIEW PT 1,05836101030 $ 580 $ 580 3664 POND VIEW PT 105836101.040 ........... --- $ 580 $ 580 3666 POND VIEW FF 105836101050 $ 580 $ 580 3670 POND VIEW " PT $ 580 $ 580 3671 POND VIEW PT --iT(�2 105836101260 - $ 580 $ 580 POND VIEW P'I' 105836101070 $ 580 $ 580 3673 POND VIEW PT 105936101270 $ 580 $ 580 3674 POND VIEW PT 105836101.080 1 $ 580 $ 580 3675 POND VIEW PT - - - --------- - 105836101280 .......... ....... . $ 580 $ 580 3676 POND VIEW PT" 105836101090 $ 580 $ 580 3677 POND VIEW vr 105836101290 $ 580 $ 580 3678 POND VIEW PT 1058361,01100 1 $ 580 $ 580 3682 POND VIEW PT 105836101110 I $ 580 $ 580 3684 POND VIEW PT 105836101120 1 $ 580 $ 580 POND V11.3,W PT 1, 05836101130 $ 580 $ 580 3688 POND VIEW PT 105836101140 $ 580 $ 580 3692 POND VIEW PT 105836101150 1 $ 580 $ 580 3694 POND VIEW P1.1, 1.0583 &1011010 $ 580 $ 580 166 POND VIEW PT 165836101170 1 $ 580 $ 580 3698 POND VIEW PT 105836101180 1 $ 580 $ 580 Subtotal 2 I —$ 12,760 7 11 R-1 Lots, 29 R-3 Units Total Assessments Residential Frontage 1840 100.0% Non-Assessable Frontage �0-0% Total Frontage 1840 100.0% 10/22/201 Waters Edge 4;� City of Eap Street revitalization - Project 1168 Fig. 1 Engineering Department Location Map PXW*06P3 SJOIOM - 8946 10@fOJcf\AOJdWi 10845 9=9109rWd /410WaMVDN31S�Gsnv-i EDGE MILL 6' -3' wide Typ, I (FULL WIDTH MILL ADJACENT TO MEDIAN) 60' ROW 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE 10NEtwiTi Nq 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT EX CURB & GUTTER q> City of Eap Waters Edge Fig. 3 Engineering Department Typical Sections - Project 1168 Agenda Information Memo November 5, 2014 Eagan City Council Meeting CONSENT AGENDA P. 1320 Towerview Road - Easement Vacation Action To Be Considered: Receive a petition to vacate a public utility easement (Document No. 565797) and a portion of a public ponding easement (Document No. 369372) from the owners of Parcel No. 10- 01000 -31 -032 and schedule a public hearing to be held on December 2, 2014. Facts: ➢ On October 13, 2014, City staff received a petition from property owners Patricia DeVito and Michael Devito requesting the vacation of an existing drainage and utility easement (Document No. 565797) and the vacation of a portion of a public ponding easement (Document No. 369372) at 1320 Towerview Road, located south of Lone Oak Road and east of Pilot Knob Road in northcentral Eagan. ➢ The request would vacate the existing drainage and utility easement and a portion of the ponding easement on Parcel No. 10- 01000 -31 -032. Public easements were acquired on the unplatted parcel at various times to provide for public drainage, including LeMay Lake. ➢ The purpose of the request is to allow the recording of a final plat of the property for the proposed Devito Addition to allow an addition to the existing house to be constructed under a building permit. The vacation of the easements would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ The final plat would address all easements necessary for public utility, drainage or ponding purposes. The final plat approval is tentatively scheduled for consideration by the City Council on December 2, 2014. ➢ Notices for a public hearing will be published in the legal newspaper and sent to all potentially affected and /or interested parties for comment prior to the public hearing. Attachments: (2) CP -1 Location Map CP -2 Legal Description Graphic 494 N l o� o° j! e� � P= MENDOTA HEIGHTS EASEMENT VACATION LOCATION h ® y �TOWERVIEW Ca� e m O Z Y LONE OAK RD. a YANKEE ; DOODLE RD. 28 --� i CITY OF EAGAN Fig. 1 IT, Proposed Ponding & Utility Line Easement Vacation City oil;apfl Parcel PID 10- 01000- 031 -32 10/15/201 Ponding Easement ® Utility Line Easement Easements to be Vacated TOWERVIEW RD. \ 10 -01000 31- 032 \ LLJ ry \\, \ \ \� Proposed Vacation of Easements over and across the following described property: That part of the South Half of the Northwest Quarter of Section 10, Township 27 North, Range 23 West, described as follows: Beginning at a point where the north line thereof intersects the east line of the west 864.23 feet of said South Half of the Northwest Quarter; thence on an assumed bearing of South 0 degrees 00 minutes 00 seconds East, parallel with the west line of said South Half of the Northwest Quarter, 348.08 feet; thence North 64 degrees 19 minutes 32 seconds East 150.89 feet; thence North 0 degrees 00 minutes 00 seconds East 65.00 feet; thence North 46 degrees 50 minutes 09 seconds East 320.69 feet to the north line of said South Half of the Northwest Quarter; thence South 89 degrees 44 minutes 24 seconds West along said north line of the South Half of the Northwest Quarter 369,91 feet to the point of beginning. Said easements to be vacated: Utility Line Easement, Document No. 565797, and all that part of Ponding Easement, Document No. 369372, lying over and across the above - described property. City of b(In Proposed Easement Vacations Oct. 15, 2014 Parcel P.I.D. 10-01000-31-032 Engineering Division Agenda Information Memo November 5, 2014, Eagan City Council Meeting CONSENT AGENDA Q. Approve A Resolution To Accept A Donation Of A Garden Bench On Behalf Of The Lioness To Be Located In Central Park. Action To Be Considered: To approve a Resolution to accept a donation of a garden bench on behalf of the Lioness to be located in Central Park. Facts: ➢ The Parks and Recreation Department has a long history of installing and memorializing park amenities with funds donated as part of the gifting policy adopted by the City Council. ➢ The Lioness approached the City to ask if they could donate a garden bench to be placed in Central Park by the flower spiral. Attachments: (1) CQ- Resolution CITY OF EAGAN RESOLUTION TO ACCEPT A DONATION OF A GARDEN BENCH ON BEHALF OF THE LIONESS TO BE LOCATED IN CENTRAL PARK WHEREAS, Eagan Parks and Recreation has a long history of installing and memorializing park amenities with funds donated as part of the gifting policy adopted by the City Council; and WHEREAS, members of the Lioness have expressed an interest in donating a garden bench; and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the donation of a garden bench from the Lioness that will be installed in Central Park by the flower spiral. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M.Scipioni, City Cleric for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 5"' day of November, 2014. City Clerk Agenda Information Memo November 5, 2014, Eagan City Council Meeting CONSENT AGENDA R. Approve A Resolution To Accept A Cash Donation From The Friends Of The Eagan Core Greenway To Pay For The Purchase And Installation Of Two Memorial Plaques And Authorize The Necessary Budget Adjustment. Action To Be Considered: To approve a Resolution to accept a cash donation of $425 from the Friends of the Eagan Core Greenway to purchase for and installation of two memorial plaques and authorize the necessary budget adjustment. Facts: ➢ The Parks and Recreation Department has a long history of installing and memorializing park amenities with funds donated as part of the gifting policy adopted by the City Council. ➢ Val Jackson approached the City to ask if he could donate money on behalf of the Friends of the Eagan Core Greenway to pay for two memorial plaques for former member David Brunet. ➢ Plaques to state: "In Memory of a Loyal Friend David Brunet, Lover of nature open space advocate, community- minded soul" and "Friends of the Eagan Core Greenway, Nobody cares how much you know until they know how much you care Theodore Roosevelt — ". ➢ The plaques to be placed on an existing bench at Patrick Eagan Park. ➢ By approving this donation the 2014 Parks budget would receive a corresponding budget adjustment reflecting the cash donation of: o $425 to budget line item 3104.6252 Attachments: (1) CR - Resolution CITY OF EAGAN RESOLUTION TO ACCEPT A CASH DONATION FROM THE FRIENDS OF THE EAGAN CORE GREENWAY TO PURCHASE TWO PLAQUES FOR THE PARK BENCH AT PATRICK EAGAN PARK WHEREAS, Eagan Parks and Recreation has a long history of installing and memorializing park amenities with finds donated as part of the gifting policy adopted by the City Council; and WHEREAS, members of the Friends of the Eagan Core Greenway have expressed an interest in donating $425 to purchase and install two plaques for a bench to memorialize former member David Brunet; and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the $425 cash donation from the Friends of the Eagan Core Greenway to purchase and install two memorial plaques on the park bench located in Patrick Eagan Park. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Cleric CERTIFICATION I, Christina M. Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 5`h day of November, 2014. City Clerk Agenda Information Memo November 5, 2014 City Council Meeting S. APPROVE the 2015 Funding Application to Dakota County for the Community Landfill Abatement Funds and the Execution of a Joint Powers Agreement with Dakota County Action to be Considered: To approve the funding application to Dakota County for the Community Landfill Abatement Funds and the Execution of a Joint Powers Agreement with Dakota County Facts: ➢ The Cities of Eagan, Apple Valley, and Burnsville annually submit a joint application to Dakota County for Solid Waste Abatement funds, which are used to operate the collaborative Dakota Valley Recycling (DVR) program. ➢ The 2015 base level funding request for the recycling program has been set at $179,000 which supports two full -time employees, one part -time employee, outreach materials, an upgraded Web site, and public contact phone lines. ➢ The application for the Community Landfill Abatement Program follows Dakota County's solid waste guidelines and recommendations. ➢ Dakota County is offering additional money for projects that support the Dakota County Solid Waste Master Plan outcomes. Therefore, DVR is applying for an additional Local Negotiated Initiative Fund (LNIF) allocation of $10,000 to initiate a commercial organic recycling program to identify which businesses might be appropriate for organics collections throughout the County. ➢ In follow up to previous LNIF grants, DVR will continue their efforts to provide recycling and organics collection at events (including Funfest) and also will continue working with the City to provide parks recycling at highly used facilities such as Northview Park and Lexington /Diffley Park. ➢ The Eagan Civic Arena, Burnsville Ice Center and Apple Valley Ice Arenas will be implementing organics collection via an MPCA grant in 2015. Dakota Valley Recycling will assist with this new effort. Attachments: (1) CS -1 Dakota Valley Recycling Funding Application Dakota County, Physical Development Division Environmental Resources Department Jenny Kedward, 952 - 891 -7043, le.nny.kedwai-d@co,dal<ota.mn.us Application process: Joan Kowski, 952 - 891 -7965, C O U N T Y _�oan.kowski @co.dakota.mn.us Dakota Valley Recycling 2015 Dakota County Community Funding Application Packet Application Packet and JPA Submittal Due Date: November 15, 2014 Funding Period: January 1, 2015 -December 31, 2015 2014 ANNUAL REPORT DUE DATE February 15, 2015 Date Application Submitted _'2014 Submit completed Application Packet by: 1. Uploading to the Dakota County Local Solid Waste Staff (LSWS) SharePoint web site URL: IJtt ; / /sh.�Etpoint.co.dakota.mn.us LSWS / lt.aspx 2. Or by sending to jenny.kedvvard@co.dakota.mn.us or by mail to: Jenny Kedward Dakota County Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 Contact Information for Municipality Designated Municipality Liaison : Susan Bast E -mail: Sue. Bast @ci.burnsville.mn.us Mailing Address: Phone: 13713 Frontier Court 952 - 895 -4524 Title: Environmental Specialist City /State /Zip: Burnsville, MN 55337 FAX Number: 952 - 895 -4531 Municipality: Cities of Apple Valley, Burnsville and Eagan Funding Year: 2015 1. Copy of the Official Resolution or Minutes of the Proceedings Attach an official action from the governing body (e.g., City Council or Commission) requesting the funding allocation OR a certified copy of the official proceedings of the governing body approving the funding allocation. 2. Workplan Attach a Work Plan that includes activities, timeline, and deliverables. 3. Requested Budget Fill in the summary below and attach an itemized budget in Part VI. Fund Request County Fund Eligibility Admin, Outreach /Education, Priority Issue $179,000 $179,000 LNIF, if allocated $10,000 $10,631 TOTAL $189,000 4. Compliance with Public Entity Laws *If no, identify the timeline and steps being taken to obtain compliance. "The City of Burnsville has an Agreement in place with Waste Management to collect the City's waste at no charge until the landfill reaches its permitted capacity. This waste is disposed of in the Burnsville Sanitary Landfill, which is permitted by the MPCA and Dakota County. I certify that this 2015 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2014 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2015. Susan Bast Name of person completing document Environmental Specialist Title Signature (electronic signature acceptable) October 30, 2015 2 Date Yes No* MN Stat. 115A.151 (internal recycling programs for facilities under the municipality's control) X MN Stat. 115A.552 (community recycling programs in place) X MN Stat. 115A.552 (residents have the opportunity to recycle) X MN Stat. 473.848 and 115A.471 (management of solid waste collected under contract from municipal operations) X ** *If no, identify the timeline and steps being taken to obtain compliance. "The City of Burnsville has an Agreement in place with Waste Management to collect the City's waste at no charge until the landfill reaches its permitted capacity. This waste is disposed of in the Burnsville Sanitary Landfill, which is permitted by the MPCA and Dakota County. I certify that this 2015 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2014 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2015. Susan Bast Name of person completing document Environmental Specialist Title Signature (electronic signature acceptable) October 30, 2015 2 Date 1, I • .. • 1l1 �o fivlln'dib'IistrafloVI Local Solid Waste Staff (l.SWS) il4eetinys GOAL: Open communications to share activities and results between County and Municipal staff, The municipality's designated Municipality Liaison must plan to attend at least four out of the following six LSWS meetings per year. REPORT: When submitting the Annual Report, check each box next to the meetings attended. ❑ January 8 ❑ July 9 _ _❑ March 12 ❑ September 10 ❑ May 14� n ❑ November 12 Internal Recycling Activities GOAL: Promote recycling and waste reduction in the municipality's administrative buildings. List the activity, general message, date and type of measurement (e.g., attendees to a presentation, number of labels placed on bins) for each internal outreach activity. REPORT: Update the table with actual measurement when submitting the annual report. ki [ hlS -..11' FS� 30 �`rryyI� L2 atC7'na RN F "J1J{�RA/49.� PhY & Rh GreenDisk Technotrash boxes Recycling Ongoing Pounds (locations in all 3 cities) collected Clean Up Your Office Day Recycling, April Employees (Burnsville, Eagan) Reuse emailed Burnsville All -Crew meeting Recycling April # of attendees Burnsville Sustainability Team ry jRecycling,� TBD� Employees events (Environmental Reduce, Reuse participating /co Dashboard including mmunication information on HHW collection) pieces _ developed Participation in Green Step Recycling, Ongoing Steps awarded Cities program Reuse Iffblr.� fse r'ong na GOAL: Consistent recycling and waste abatement messaging through the County. ❑x 1 verify that all information on the municipal website regarding solid waste reduction, reuse, recycling, organics diversion and household hazardous waste links to applicable County webpages. Regtairocl Comm nication GOAL: Inform residents of waste abatement opportunities and household hazardous waste services at The Recycling Zone. Each municipality is required to produce at least one written and electronic (if applicable) communication to every new and existing household for each of the following topics: • Recycling (e.g., curbside and drop -off), waste reduction and /or reuse • The Recycling Zone services List the means of outreach, general message, date produced and type of measurement (e.g., number of newsletters distributed) for each activity. REPORT: Update the table with actual measurement when submitting the annual report. Required of the Rural Solid Waste Commission and communities with over 1,000 households. GOAL: Education of residents including schools and businesses to increase recycling and waste reduction. Each municipality must complete at least FOUR eligible educational activities not covered in the above tables. Suggestions are listed below but other activities may be approved by Department. List the type of measurement (e.g., attendees to a presentation, number articles published). REPORT: Update the table with actual measurement when submitting the annual report �M®n pM'Ti.1t �`{dJt1' {0.�tt 1f€�•," Earth Day school -`s 'hS Reduce, Late April I< -2nd # students and presentations for reuse, graders grade levels Eagan, Burnsville & recycle Apple Valley Senior citizen Recycling, Spring or Senior # participants presentations for sustainability Fall /Winter citizens, 55+ Eagan, Burnsville & 2014 or 62+ Apple Valley Presentations /booths for community groups Recycling, waste Various— at least Community groups Participants or number of and events in Eagan, reduction, one in residents Burnsville & Apple Recycling each city visiting booth Valley 1 Zone Burnsville HHW The August All ��. Readership/ postcard I Recycling 2014 Burnsville Households Zone households _ Twitter Recycling, Ongoing -- Twitter Twitter ( @DVRecycling) for reuse, waste at least 2 users followers 4 Eagan, Burnsville & reduction, messages "I Love Burnsville" Early June City Newsletter, press Apple Valley Recycling per month Appliance & Electronics release, social media Zone Drop -Off Day posts, City email _ Facebook (City of _ Recycling, Ongoing -- Facebook Facebook likes Burnsville, City of reuse, waste at least 1 users Eagan) reduction message Pounds /types of - -- - -� -- --- -...__ per month Eligible Educational Activities • Sponsor an event for Earth Day, America Recycles Day or Pollution Prevention Week • Coordinate an event for a school(s)about recycling, waste reduction or HHW • Distribute an additional printed or electronic outreach piece about recycling or waste reduction • Presentation /activity to community group (minimum 10 attendees) • Staff a booth at a community event with waste abatement information (minimum 50 attendees) • Post social media messages (posts must be at least monthly) • Other educational activity as approved by Department staff as part of the work plan meeting Wazfe Mxatrr m3erit Fiveri end Actil, in GOAL: Increase residential recycling in Dakota County Each municipality must develop programs to increase residential recycling. Use the table to list events and activities where materials are collected to be recycled or reused (not disposal). Activities that do not fit into the table requirements should be listed in the narrative below. REPORT: Update the table with actual measurement when submitting the annual report. Update the narrative with activity outcomes. Collection Events and Activities List the event or activity, date conducted, how it was promoted and the type of measurement (e.g., attendees to an event, weight or volume of material collected). Event promotion may also be used in residential outreach and education (above) if the activity also communicates general recycling, waste reduction and reuse knowledge. Activities that are not associated with a date should be described in the narrative questions below. NMI "I Love Burnsville" Early June City Newsletter, press Pounds of Appliance & Electronics release, social media materials Drop -Off Day posts, City email collected listserv, DVR and city _ _ website HHW Drop -Off Day Late Postcard mailed to all Pounds /types of September Burnsville households, materials press release, social recycled, media posts, City number of cars email listserv, DVR participating and city website 5 America Recycles Day 11/8/15- City Newsletter, press Pounds of shoes Shoe Recycling Week 11/15/15 release, social media collected posts, City email listserv, DVR and city --------------------- - - - - -- Pumpkin recycling -------- - - - - -- 11/7/15 —website ------------------------------- City Newsletter, press - - - - -- Number of - -- - - -- collection release, social media pumpkins posts, City email collected, listserv, DVR and city number of cars website, flyer at participating Halloween hodgepodge "I Love Burnsville" Early June City Newsletter, press Number of Curbside Collection release, social media items collected posts, City email for recycling listserv, DVR and city website "Recycle Your Holidays" December City Newsletter, press Overall results holiday light collection 2015- release, social media from RAM (in January posts, City email pounds) 2016 listserv, DVR and city website CFL collection for Ongoing City Newsletter, DVR Number of residents website bulbs collected NAF.RA IVE. Mescribe other wilste abataIra ent acthfiti es and /car program development conducted by 9., �u -,)s V'4nnnaging bulky wasie Education about medication disposal drop -off at City police stations (press releases, newsletter articles, website articles, social media posts). ARROW program: ongoing work with local businesses on recycling and waste reduction issues. DVR Recycling hotline: Answer phone calls and emails from residents and businesses about recycling and proper disposal. J.. Y)^scrihe efforo to Identify a quanti°te tivs vv ante diversion hms0ne .-arid annual goal for your municipality (c'Ag•e prjs_ nds reacycled per IIOUsehclld). Burnsville, Eagan and Apple Valley all utilize open - market waste hauling service, with thirteen licensed haulers between the three cities. We will provide information to County as requested. We also plan to look at hauler licensing application options for future years. �, oescribp pl;:In ping PiffoY' +.s to 3fYvi'ii'?!nt''rnk. organics diversion. Organics recycling is currently available at some City facilities and events: Eagan Community Center, Eagan Market Fest, Eagan Art Festival, Burnsville Fire Muster and Music in Kelley Park (Apple Valley). We will continue to promote backyard composting at booths, presentations and on DVR website. �V Priority Nsu GOAL: Provide consistent recycling opportunities for public gathering areas, including parks, public areas, events and in municipally -owned non - administrative buildings. Municipalities must coordinate to offer recycling in public areas by the end of 2015. Fill out the following workplan by selecting the activities under each Goal that your municipality will accomplish during 2015. For the checked activities, identify when the activity will be completed (timeline). Expand on activity details if needed. REPORT: Fill in the 2015 Results column with outcomes and /or actual diversion measurements. NOTE: If you completed tasks in 2014, mark "completed" under Timeline column. 7 Objective 1: Provide recycling collection in park shelters and along major trails, and applicable public areas Form a team of stakeholders Completed te 0 Review goals and expectations Completed U ❑Get community input a, QJ ©Evaluate parks, public areas Completed X List characteristics / challenges of w Completed each park ®Prioritize parks, public areas Completed ❑Conduct a waste sort (if needed) x❑ Determine needs for each park Completed ®Request labels /signs /bins from Feb 2015 E department CU ° E ®Post labels/signs Spring 2015 _. Spring 2015 0 Relocate existing bins ®Place new bins Spring 2015 Spring /Summer MIdentify maintenance improvements 2015 a; ❑X Announce changes to municipal Spring /Summer staff 2015 Spring /Summer E ©Announce changes to public E 2015 U El Place signs explaining program at parks 7 Objective 2: Provide recycling collection in municipally -owned and operated buildings N_ ❑Form a team of stakeholders Estimated ❑ Review goals and expectations O - ❑Get input (e.g., vendors, community) °1 ❑Evaluate buildings m - El List characteristics / challenges of w each ❑Assess waste collected (e.g., waste July 1, 7, 15, 22, 29 sort) Both El Determine needs for each building a❑Request labels /signage from County Grounds El Post labels /signage CL — El Relocate existing bins (if needed) 4t" of July Fun Fest ©Place new bins (if needed) Spring 2015 200,000 El Maintenance improvements v ®Announce changes to municipal staff 2015 •P ®Announce changes to public 2015 E®Place signs explaining program at U buildings 2015 Objective 3: Provide recycling and /or organics collection at municipality -run and municipality - sponsored events Name of Event Date s) of event Estimated Recycling, Event location Attendance Organics, or both? June 10, 17, 24 Eagan Market Fest July 1, 7, 15, 22, 29 2,000 per event Both Eagan Festival Aug 5, 12, 19, 26 Grounds Sept 2, 9, 16, 23 4t" of July Fun Fest July 3 -4, 2015 200,000 Both Eagan Festival Grounds Eagan Art Festival June 27 -28, 2015 8,000 Both Eagan Festival Grounds Holz Farm Spring Festival May 17, 2015 Not known Both Holz Farm, Eagan Lone Oak Days Sept 19 -20, 2015 Not known Both Holz Farm, Eagan Halloween Hodge Oct 25, 2015 3200 Both Eagan Community Podge Center Burnsville TBA, Summer 2015 2000 Recycling Nicollet Commons International Festival Park, Burnsville Burnsville Fire Muster Sep 3 -6, 2014 15- 20,000 Both Civic Center Park, Burnsville Music In The Park June 5, 12, 19, 26 400 -800 per event Both Kelley Park, Apple July 10, 17, 24, 31 Valley Night To Unite Aug 4, 2015 175 Recycling Apple Grove Park, Organizers Picnic Apple Valley Night to Unite/ Up to 25 National Night Out Aug 4, 2015 TBD Recycling neighborhoods in neighborhood parties Burnsville Apple Valley, and Eagan Apple Valley Freedom Johnny Cake Ridge Days Carnival July 2 -4, 2015 Not known Recycling Park East, Apple Valley Is your municipality applying for LNIF: ZYes ❑ No The 2015 Local Negotiated Initiative Fund (LNIF) focuses on organics diversion from residents and business recycling outreach. LNIF projects and programs are negotiated with Environmental Resources Department staff prior to submittal of the Application. Department approval is required to receive funding. Eligible LNIF projects: • Education and operation expenses supporting and promoting organics diversion for residents. • Recycling and /or organics diversion education /communication program for businesses. • Recognition program for businesses that implement waste reduction, reuse, recycling and /or organics diversion. • Organics diversion at municipality- sponsored events, such as parades, municipal celebrations, or other short - duration events. • Priority Issue development /completion. • OTHER activity that enhances organics diversion or business recycling or organics diversion LNIF Work Plan and Annual Report: Please identify and describe the proposed activities that your municipality will undertake in the current application year. Please note that LNIF project results must be included in the 2015 Annual Report and include all the below information: 1. Identify the cost and type of LNIF project from the above list of eligible projects that your municipality would like to complete. Name of project: Commercial Organics Project Total cost: $10,000 2. Summarize in two or three paragraphs the work that your municipality would like to perform in this LNIF project area. Include a brief description of why you chose the specific project area, including a discussion of the municipal need. Dakota County applied for and received a grant from the MPCA to work with haulers and a consultant to initiate a Commercial Corridor Pilot Project for organic collection. The DVR project would work with Dakota County and collect information that could be used to develop similar "Commercial Corridor Organic Collection Projects" in future years. The project would identify businesses (restaurants, hospitals, assisted living facilities, grocery stores, and schools) in our cities that would be generators of organic waste and conduct a survey to determine: • Are they already participating in an organics recycling program? • If so, what kind of program (food to hogs), which hauler are they using, where is the material going and how much diversion? • If not, are they interested in getting more information about it? • Are they aware of the 2016 recycling mandate? If the business is interested in further information, DVR staff would conduct a site visit to obtain more specific information: 10 • Analyze recycling and /or organics collection costs • Any packaging issues? • Are they interested in becoming members of ARROW? • Are they interested in a waste sort? The results of the project would be a data base /GIS map with valuable information to develop commercial corridor routes for organics collection in future years. Complete the Work Plan below for each approved initiative. The 2015 results column must be completed at the end of the year. u"E y4iy, Div+ Goal 1: Develop Data Base All of 2015 Spreadsheet Spreadsheet and GIS map For commercial organics Staff time to conduct visits, Data base $6,000 Data base for future enter data, supervise, etc _ organic recycling projects Goal 2 (if applicable): All of 2015 Reports on Reports Conduct Waste Sorts commercial waste Hire consultant to conduct Ongoing 2015 Up to 10 waste $2,000 Information on waste sorts - sorts commercial waste Goal 3 (if applicable): Develop, Print & Distribute Spring 2015 2016 mandate $2,000 Education that could be Education Organics replicated Organics recycling, 2016 recycling mandate, ARROW program info, etc. REPORT: Answer the following questions when submitting the Annual Report, 4. Describe challenges encountered and possible solutions learned with the project. 5. Briefly describe how the LNIF project will be sustainable after this funding period. 11 V1. 2015 01-nniunity Funding Rudget and Expense Form Municipalities must enter estimated costs per line item based on the total community allocation. LNIF allocations are identified separately. Please list all municipality contributions (i.e., financial, staffing, other). Use another table if necessary. Municipality contributions are not mandatory but help the Department identify needs for this program. The total County share may not exceed the "amount of funds eligible for" provided by County staff in the application. Funding from budgets may not be carried over to the next year. *NOTE: To update formulas, press Ctrl +A, then press F9 Please identify the V. al percent FIR-. for your municipality to coordinate this program: 12 Agenda Information Memo November 5, 2014 Eagan City Council Meeting PUBLIC HEARING A. Project 1154, Sperry Tower Reservoir Action To Be Considered: Approve Project 1154 (Sperry Tower Reservoir) as presented with the following conditions: 1) Include Option No. 4 —Stealth design; 2) Include Location No. 2 — south of existing tower upon existing City property; 3) Include painting and /or LED lighting for aesthetic enhancement (final design TBD at future Council meeting); and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 4, 2013, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure, Part III (2014 -2018) and authorized the initiation of the public improvement process for the 2014 programmed improvements. The refurbishment or resolution of the Sperry Tower was scheduled for 2014 as part of this CIP. ➢ On August 11, 2014, the City Council provided consensus in support of the complete removal of the existing 500,000 gallon reservoir /tower and replacement with a new, stealth telecommunication tower (Option 4). The Council requested a feasibility report address some aesthetic options for the top portion of the tower, as well as a lifetime cost analysis for the structure. Aesthetic options were to include lighting and the Eagan logo on the new tower. ➢ On September 16, 2014, a draft feasibility report was presented to the City Council for their information and consideration of scheduling a public hearing to formally present and discuss the merits of this project. ➢ All notices of this public hearing have been published in the legal newspaper and sent to adjacent property owners informing them of this public hearing. Attachments: (2) PHA -1 Feasibility Report PHA -2 Presentation Slides Recommissioning of Sperry Water Tower City of Eagan, Minnesota SEH No. EAGAN 127638 October 30, 2014 I klildln& It Sett0t° Worl(I for All of W9 I�M Building a Better- World for All of Us' October 30, 2014 Mr. Russ Matthys, PE - Public Works Director City of Eagan, Minnesota 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Matthys: RE: Recommissioning of Sperry Water Tower Feasibility Study Report City of Eagan, Minnesota SEH No. EAGAN 127638 We are pleased to present to you with the Recommissioning of Sperry Water Tower Feasibility Report for the City of Eagan. This report is intended to provide a detailed summation of the current facility condition, present use as a communications tower. Further, to present to the City options for additional development of its telecommunications infrastructure to better serve the future growth of the community at large. Its origins are based on the dual purposing of the Sperry Water Tower to its intended service as part of the water distribution system, and secondarily to its use as a telecommunications facility. As indicated by the City in an independent study, the distribution system is no longer in need of the present tower. However, its secondary role as a communication facility on the basis of its location is still viable. This report is in part a culmination of investigative work as directed by the City of Eagan following extensive community input regarding the continued purposing of the Sperry Tower to meet the future needs of the City and the present tower occupants. This work included condition assessment of the present facility, followed by engagement with City staff, county agencies, and commercial Tenants to assess present and future needs. This resulted in the investigation into the advantages and disadvantages of various options to meet the City's design criteria related to purpose, efficiencies, and potential for occupant expansion, cost and aesthetics. As a result of the observations and assessments, we have developed a recommendation for future facility development. This recommendation serves to improve and update existing telecommunication system operations and efficiency. Cost estimates to aid in the consideration of the presented recommendation are also presented in this report. We appreciate the assistance we received from Eagan City staff in sharing their perspectives related to the development of the options presented. We further appreciate the assistance provided by the present facility Tenants. The input, knowledge, and experience with respect to this study was invaluable toward the development of Stealth option. It is our pleasure to assist the City of Eagan with this project and we look forward to discussing the contents of this report with you and or presenting it to Council. If you have any questions regarding this report, please contact me at 651.490.2160. Respectfully submitted, k aniel . Zienty l I Project Manager amc s:laeleleagan112763814- prelim- dsgn- rprtslsperry ct feasibilitylsperry ct feasibility study 103014.docx Engineers Architects I Planners I Scientists Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive I Saint Paul, MN 55110 -5196 SEH is 100% employee -owned I sehinc.com 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax Recommissioning of Sperry Water Tower Feasibility Study Report City of Eagan, Minnesota SEH No. EAGAN 127638 October 30, 2014 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. .... Miles B. Jensen, PE" Regional Practice Center Leader Date: July 3, 2014 Lic. No.: Reviewed By: Daniel J. Zienty NACE No.3186 Date: July 3, 2014 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive Saint Paul, MN 55110 -5196 Executive Summary Recommissioning of Sperry Water Tower The City of Eagan currently provides space for the transmission of communications services for governmental and commercial use at its 500,000 gallon Sperry Water Tower located at 1420 Towerview Road. The tower, a hydropillar (fluted column), was built in 1967 for the original purpose of providing the City with water storage and maintaining system pressure. However, a recent update to the City's Water Supply and Distribution Plan (July 2008) indicated only a marginal need for this facility in meetings these needs. This information was confirmed in a memorandum written by WSB & Associates dated January 11, 2012, recommending that the water system to continue operate with this tower off -line or permanently decommissioned. The condition of Sperry Tower was last evaluated in 2013 by KLM Engineering at which time a recommendation was made for a complete reconditioning of interior immersion surfaces. Previous maintenance of the tower was made in 1987. That stated, the current coating systems are at least 27 years old. It is apparent, due to the age of the coating along with the extent and degree of exterior rusting, that a complete reconditioning of this facility is warranted, at an estimated cost of $764,000. As stated above, the Sperry Water Tower serves the City of Eagan, in part, as a communication transmission tower for the City of Eagan Public Works and Fire Department, as well as, Dakota County Emergency Services, and commercial Tenants. While there is no longer a need of this facility in its original capacity for water storage and system pressure, there are costs associated respective of its re- purposing for continued use specific to communication services. On February 11, 2014, the City of Eagan authorized a feasibility report to address the removal and replacement of the Sperry Water Tower and to investigate the needs of its present antenna Tenants. Set criteria as established by the City included: 1. Improvements to present customer service coverage 2. Improvements to Tenant infrastructure with consideration for expansion 3. Consideration for minimizing Tenant disruptions during planned improvements 4. Costs representative of initial improvements and life -cycle costs 5. Aesthetics (See Meeting Minutes in Appendix C) In total four (4) structural options were explored as part of the study, they included: • Monopole • Self- supporting • Stealth re- purposing • Stealth Though both a monopole and self- support structure could offer an effective solution for the City and current Tenants with respect to function and cost, there are issues related to site expansion for future tenants and tenant technology upgrades, as well as those which coincide with overall appearance and aesthetics in these types of facilities. Re- purposing the facility, to incorporate stealthing, is structurally feasible. Modifications to the structure and infrastructure of the facility can be customized to accommodate both present and future antenna users. However, consideration must be made with regard to present and future maintenance painting, especially those surfaces which continue to be exposed to the elements. Preliminary estimates have costs set at $1,272,000. Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota ES - 1 A final option discussed with input from City, Dakota County, and commercial Tenants included development of a new site in the immediate vicinity of the Sperry Tower. This option represents new construction based on a variation of the Stealth concept. The stealth concept allows for an openness of both design and access in a manner that shields attached equipment, providing an overall aesthetic value important to the City of Eagan. It can be designed to accommodate the aforementioned expansion of future tenants and tenant technology upgrades; and constructed on a schedule that does not impede on present Tenant operation, as the system cutover would occur upon project (structure) completion. Long -term maintenance specific to a stealth structure are minimal as stealth panels can be readily replaced. Galvanizing the support structure would further reduce future maintenance cost obligations. Overall costs are less than that of the re- purposed Stealth option, with the possible exception of the relocation of the current Tenant ground equipment. Initial costs for construction are estimated at $1,010,000. Proposed Location No.1 is on property currently owned by Unisys. This is defined as an optimal location by the Dakota County and the Tenants as it is directly across from their present facilities requiring shorter runs for new utilities and cabling. Additionally, there are no issues related to shadowing of current operations during construction. Proposed Location No.2 is on the City owned property. While less desirable for the tenants during initial construction from operational and relocation cost aspects, the site would be equal to the other over the long term. It avoids conflicts with utilities and does not require acquisition costs for new property. As stated in the study each of the options provided addresses the City's present communication needs. However, it is the City of Eagan's desire to develop a facility for continued expansion by both current Tenants and the addition of future Tenants. Of the four options assessed within the study, this criteria was met only by option Nos. 2 through 4. Of the remaining options two were identified as meeting the City of Eagan's need for aesthetic consideration. This included repurposing of the Sperry Tower and a new structure based on Stealth construction. It is the Stealth option that receives our recommendation as it most closely aligns with the City's overall Project Goals. The full report herein provides the details of our investigation in support of this recommendation along with a discussion on project financing and a preliminary engineering and construction schedule. I- easibility Study Report EAGAN 127638 City of Eagan, Minnesota ES - 2 Table of Contents Letter of Transmittal Title Page Executive Summary Table of Contents Page 1.0 Introduction ............................................................................... ..............................1 1.1 Project Background ............................................................................ ..............................1 2.0 Existing Conditions ................................................................. ............................... 2 2.1 Structure ............................................................................................. ..............................2 2.2 Zoning ................................................................................................. ..............................4 2.3 Antenna Capacity ............................................................................... ..............................6 2.3.1 Commercial ........................................................................... ..............................8 2.3.2 Municipal /Agency Ownership ............................................... ..............................8 3.0 Proposed Improvements ......................................................... ............................... 8 3.1 Site Considerations ............................................................................ ..............................8 3.2 Metropolitan Airports Commission (MAC) Coordination .................... ..............................9 3.3 Federal Aviation Administration (FAA) Airspace Analysis .................. ..............................9 3.4 Demolition ........................................................................................... ..............................9 3.5 Design ................................................................................................ .............................10 3.5.1 Option No.1 — Monopole ...................................................... .............................14 3.5.1.1 Project Duration .................................................. .............................14 3.5.1.2 Estimate Costs ................................................... .............................14 3.5.2 Option No.2 — Self- supporting .............................................. .............................15 3.5.3 Option No.3 — Re- purposed Stealth ..................................... .............................15 3.5.3.1 Project Duration .................................................. .............................16 3.5.3.2 Estimate Costs ................................................... .............................16 3.5.4 Option No.4 — Stealth ........................................................... .............................17 3.5.4.1 Project Duration .................................................. .............................18 3.5.4.2 Estimate Costs ................................................... .............................18 3.6 Capacity ............................................................................................. .............................19 3.7 Financing ........................................................................................... .............................19 3.7.1 Project Cost Estimates ......................................................... .............................19 3.7.2 Sperry Tower Reconditioning Estimate ................................ .............................20 4.0 Preliminary Schedule ............................................................. ............................... 21 5.0 Feasibility and Recommendations ........................................ ............................... 21 List of Tables Table 1 Typical Tower Maintenance -Cycle ............................................................. ..............................3 Table 2 Tower Commercial Antenna Capacity ........................................................ ..............................8 Table 3 Tower Municipal / Agency Ownership Antenna Capacity .......................... ..............................8 Table 4 Estimated Durations & Costs of Options ................................................... .............................10 SEH is a registered trademark of Short Elliott Hendrickson Inc. Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Page i Table of Contents (Continued) List of Figures Figure 1 — City Zoning Map ........................... ............................... Figure2 — Site Survey ................................... ............................... Figure 3 — Proposed Locations Exhibit - Model .............................. Figure 4 — Unisys Survey .............................. ............................... Figure 5 — Repurposing Project Timeline ...... ............................... Figure 6 — Stealth Project Timeline ............... ............................... Appendix A Appendix B Appendix C Appendix D Appendix E Appendix F Appendix G Appendix H Appendix I Appendix J Appendix K Appendix L Appendix M Appendix N List of Appendices Stealth Product Information WSB Memorandum City Council Workshop Agenda Reconditioning Estimate CCC &L Inc. Lab Report Tower FAA Airspace Review Attachment A Site Photographs Zoning Email from R.Matthys Tower FAA Airspace Review Attachment B SHPO & USFWS Response Letter & Memo by J. Eaton Option No.3 Dakota County Letter Dated August 29, 2013 General Information Tank Evaluation Report ........ ..............................5 ........ ..............................7 ....... .............................12 ....... .............................13 ....... .............................21 ....... .............................21 Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Page ii October 2014 Feasibility Study Report Recommissioning of Sperry Water Tower Prepared for City of Eagan, Minnesota 1.0 Introduction 1.1 Project Background Water storage facilities have long been sought out by the communications industry as a choice location for siting radio, and more recently, cellular service equipment. This is due in part to their elevation and in many cases proximity of user density. They also reduce the overall site construction costs for the communications tenant. In turn this provides the City with good service and more recently, a new source of revenue. Over time, City Telecommunication ordinances were developed to prioritize the location of tenants on City properties for the purpose of further developing its revenue base, but just as important, reduce /control what was being seen as a blight of self - supporting towers. This too would create facility issues as water storage towers, already questionable aesthetically with neighborhood residents, were becoming more obtrusive with the addition of attached tenant equipment. Over the years however, tenants have discovered the additional costs and inconvenience to operation associated with the maintenance of these facilities. The maintenance cycle for water storage facilities is generally 15 to 20 years, which correlates to the typical service life of coating (paint) systems formulated for this purpose. Most often this cycle of maintenance is represented by complete reconditioning /restoration of both interior and exterior tank surfaces. Costs for this work are directly related to the size and style of the facility, and represent a major expense within the City's Capital Improvement Plan (CIP). Contractor operations such as abrasive blasting with use of a full- containment system necessitate the temporary removal of Tenant equipment to prevent damage and allow the contractor full site access. Containment systems prevent signal transfer. Less involved maintenance such as cleaning (Power- washing) and over - coating (exterior surfaces) still involves daily coordination with the contractor respective of continual sector shutdowns for purposes of providing worker safety. The adherence by the Tenant for these requirements is written into their lease agreement with the City. The costs absorbed by the Tenant for temporary equipment removal, the setting up of temporary services utilizing a cell -on- wheels (C.O.W.), and re- installation following project completion can exceed $60,000 per Tenant. During the length of a typical 20 year lease this can amount to $120,000 per Tenant. A memorandum regarding "Sperry Tower Decommissioning" written by WSB & Associates Inc., at the request of the City of Eagan, discussed updating the existing WaterCAD model to confirm that adequate performance of the City's water distribution system is maintained during peak hour demand in a scenario where the Sperry Tower is permanently decommissioned (Reference Appendix B). Without advancement on prescribed maintenance recommendations following a 2003 evaluation report, and the tower exterior now showing advanced coating system failure in EAGAN 127638 Page 1 the way of rusting, the City Council at its May 14, 2013 meeting directed City staff to investigate alternative uses of the present structure. This action included a request for public input. During the investigative period, Utilities received a letter dated August 29, 2013 from Dakota County. Its context outlined the importance of the Sperry Tower respective of its use for the operation of the 800 MHz public safety radio system and fire service paging. The letter went on to state the importance of location in order for the expected levels of coverage for first responders; that location holds a greater impact as compared to their commercial Tenants. Further, that Dakota County would work with the City during any rehabilitation efforts or replacement to minimize any impact. Finally, should the City decide to commence with replacement consideration should be made of the following points: 1. Location — The new tower needs to be placed within a footprint that maintains the current microwave path which adjoins the radio site with the rest of the Dakota County system 2. Elevation — Maintaining the existing elevation is necessary to ensure adequate radio coverage. Consideration to allow for additional elevation of 20 to 25 feet of County equipment would further enhance the system, optimizing coverage across the area. 3. Cost — The Counties consultant PSC Alliance has estimated that the cost of a move would be $50,000 to $200,000, which they believe is significant as operational costs are derived from property revenues. The City solicited public input in the form of an on -line survey that ran January through February of 2014. Survey topics evolved around resident views regarding the Sperry Tower's historical significance, use in supporting /delivering communication services, importance of cellular service, re- purposing of the tower, building of a new telecommunications tower. The results of the survey, included in the February 11, 2014 Special City Council Workshop agenda, identified an acceptance to the demolition of the Sperry Water Tower and its replacement with an attractive tower that maintains or improves on the City's current telecommunication needs. (Appendix C) The results of the survey supported the City Council view that, "World -class communications, such as broadband, are central to Eagan's economical development and quality of life." Its maintenance and capacity for future expansion are an important part of the overall infrastructure. Communications from the City's Technology Working Group and, as stated above, Dakota County, supports the view for further enhancement of telecommunications capabilities at the site of the existing tower. 2.0 Existing Conditions 2.1 Structure The Sperry Water Tower located at 1420 Tower Road is a 500,000 gallon capacity hydropillar style tank. It is a welded steel constructed storage tank with a high water line of the tower set at 138 ft., and a bowl diameter of 49'— 6 ". It is supported by a 30'diameter fluted column. The tower itself stands on a 2ft. thick ring wall with a 22.5 ft. wide by aft. high footing. It was built in 1967, and was the first publicly built reservoir built to serve the City of Eagan. in 2012 the City of Eagan contracted for an investigation of the towers current condition which also included historical information specific to past maintenance efforts. (Reference Appendix N) In 1987 both the interior immersion (wet) and exterior surfaces were replaced with new protective coatings. The information provided for the City of Eagan further identified that the interior dry (not in immersion) surfaces, such as the fluted column (bowl support) was not fully reconditioned, and therefore is still covered by the original coating. EAGAN 127638 Feasibility Study Report Page 2 City of Eagan, Minnesota The overall result of the investigation identified that the interior immersion (wet) surfaces of the tower are in fair to good condition,exhibiting only minor rust/rust -bleed at identified locations such as the roof structural support system. Surfaces of the interior dry were observed to be in poor condition exhibiting 40 to 50% total failure of the coating system. Finally, the exterior system was judged to be in poor condition given observed characteristics of brittleness and intercoat failure. It should be noted that coatings as formulated by the paint manufacturers for water storage facilities have a service life of 15 to 20 years. There are a number of factors that can effectively extend or diminish a coatings life span, these would include: • The region the facility is located • Facility operation • Contractor surface preparation/ system application (workmanship) • Material selection, the right system for the purpose • Periodic maintenance (making repairs as needed) Since 2003, no periodic maintenance has been conducted, though the City's Capital Improvement Plan (CIP) had identified reconditioning for 2014. The present coatings are 27 years and 47 years (interior dry) respectively therefore the likelihood of complete reconditioning both interior immersion and dry, and exterior is warranted. The costs related to maintenance and or complete reconditioning is directly related to the project scope. Base estimated costs are represented as follows: Table 1 Typical Tower Maintenance -Cycle Timing Tank Type Gallons Work Scope Cost Year 0 to 5 H dro illar 500,000 Exterior Power -wash $19,300 Engineering NA Total $19,300 Year 10 to 12 H dro illar 500,000 Interior power-wash/remove sediment $6,000 Interior dry NA Exterior Power - wash /spot coating re airs /com lete over -coat w /containment $142,000 Engineering 22,000 Total $170,000 Year 15 H dro illar 1500,000 Exterior Power -wash $19,300 En ineerin NA Total $19,300 Year 20+ Hydropillar 500,000 Interior coating removal /replacement (three-coat-system) 120,000 Interior (dry) coating removal /replacement Abatement 131,000 Exterior coating removal /replacement (three -coat system), including containment $389,000 Contingency 10% $60,000 En ineering $64,000 *Total $764,000 *Reference Appendix D for complete cost breakdown... includes abatement Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Page 3 As the tower was constructed in 1967, and the interior coating system was original, it was important to identify (confirm) as part of this study whether it consisted of any hazardous metals such as Lead that would require additional provisions for abatement as part of any future restoration. On April 16 of this year paint chip samples were extracted, one from both the exterior and interior dry surfaces of the tower. Testing was completed in accordance with EPA 305013-P -M (Acid Digestion for Paints) for lead, cadmium, and chromium. The results of the test (Appendix E) identified levels for the three tested metals at less than the reporting limits for the sample taken for the exterior coating system. However, results for the interior dry coating identified a percent by dry weight of 0.42% for chromium. "The leachable levels of the elements that establish debris as hazardous, and therefore subject to the RCRA Subtitle C rules, are in found in Table 1 of 40CFR 261.24, Toxicity Characteristic" The hazardous level for chromium is 5.0 milligrams per liter (ppm), or 0.5% by total weight. That being stated, as a factor of safety, contemplation of the removal of the interior coating system should include provisions for the abatement of chromium. This would include, but not limited to, personal protective equipment (PPE), and isolation of the waste material for sampling and TCLP testing to characterize (classify) the waste prior to disposal. Since the metal chromium was just below the identifying level it may be possible to provide abatement with use of a material to neutralize (encapsulate) the spent waste prior to disposal. 2.2 Zoning The Sperry Water Tower is located off Pilot Knob Road on Towerview Road west, and sets on the south side of the road. The current site has a zoning designation of PF for Public Facility. The area surrounding and adjoining the property is zoned RD representing Research and Development to the south, PD or Planned Development (residential) to the northeast and City Park to the northwest. The site is owned by the City of Eagan. EAGAN 127638 Feasibility Study Report Page 4 City of Eagan, Minnesota Legend Zoning Deslgnatlons OE- Estate RD- Research and Development O R- 1- Realda0a1 Single Family BP- Business Park R- 1SSme1l Lot Single Fatally I -1- 1-lmlted Industrial R- 2- Residentlal Double P -Park R- 3- Resldendal Townhouse PF- Publlo Facility R- 4- Resldenllal Multiple "©,' PD- Planned Development O LB- Limited Business A- Agriwltuml NB- Nelghborhood Business Transltlonal GB- General Business CSC - Community Shopping Center Water CGD -Cedar Grove District ORight of Way omen leounaery /^.bls tan lees Nawnzonine �' 7 wbm�lpal m�,�., eb,�aMe. wa,ea ra,mam seism Sheeted Areas Wotereoav ' -y r i ] 5poclol Are. epunaory' ` °" one py Ft— H .... d ZOn�oa- tpHoollva D....bor2,2011)) a me pa. cenM1gery Q 2 ne AE {eublen to l ^/e annual --- ree Na -C�a acedCOmllnnolamona re0 M ern Zone ne p'I �Lebenan Heinpa) m% {3 ^h ennuelcM1aMOOf pees) m l._.� Zeno % {emo auNlaeo. ,annual ebonaoo b ng) rnimeu�ixmwo. meuvoewnemne MSP Note. Polley Areas lea a% s„re zone l(1— d.bay.) ",,]6 tlb - 1—(2.1 ml110atetl) ] Nole. a...... EOno2 --10 tlb Ceclour(2001 mill0ataal '-1 Notes E.poeure �J a6 tlb Con ur 1211m1`IpaId, —7J 2aneJ ee^ad Hope M1160 e. NOly s web comps, IZOm ml dmeJl J •E. van zeoen amaamu ••a tap v 1 Inup Deea,Aap�pa ea ab cpmpp,. 41-00CRpRapa ZONING MAP of the City of Eagan Unofficial Map Map Date: March 5, 2014 The Zoning Designation, on this map are a ropre@antation of a combination of maps, ordinances, and City Code requirements which make up the complete City of Eagan Zoning Regulations. Infol'motion on each Planned Development (PD) is available at City Hall. All Zoning requirements and Zoning designations on specific Properties are subject to change. 8 0 1,750 3,500 7,000 Feet 0 0.6 1 Was As part of the Feasibility Study, the aviation Group was to evaluate impacts to the Minneapolis -St. Paul International Airport (MSP) airspace resulting from a proposed increase in height of an existing tower structure owned by the City of Eagan, the Sperry Water Tower. The location of the tower is 44 degrees 50' 38.20" N, 93 degrees 10' 9.73W. For this review, it was estimated that the ground elevation at the existing tower is 921 mean sea level (MSL), and the top of the existing tower is 1,071 feet MSL. For the airspace analysis, it was assumed that an increase in height up 40 feet (evaluating a total tower structure height of up to 1,111 feet MSL) may occur. SEH had last completed this exercise in 2012 following an initial investigation of both elevation and flight path to determine whether a tower project would be feasible. The existing structure is located within 20:1 Conical Surface for MSP with Runway 30L being the closest/most critical runway end. The structure is depicted on the MSP Airport Layout Plan (ALP) as being 1,059 feet tall. The existing structure was previously evaluated as part of an airspace case in 2007 (ASN: 2007 -AGL- 5449 -OE, see Attachment A of Appendix F). 2.3 Antenna Capacity The capacity of a facility to accommodate telecommunications equipment is based on a number of factors such as optimum proximity within the Tenants search ring, required elevation, and physical space for both ground equipment and attached equipment i.e. antennas and remote radio heads (RRU). To provide co- location for multiple Tenants both horizontal (azimuth) and vertical separation is important. With regard to ground equipment the Sperry Water Tower its does not present an issue. Though its interior space is limited to 30 ft. in diameter, there is ample area outside the facility as indicated by the site survey. Respective of attached equipment the towers style, a hydropillar or fluted column, allows for preferred location on the column and roof handrail system. EAGAN 127638 Feasibility Study Report Page 6 City of Eagan, Minnesota J F O ZO O m K U O p0 J w u a wQ a ° o �I- o'J` a o o t�iod a z° H o F a F zzw�z ?° mow o �<I -� o a�� ° w �z z awrc� I- I°g�pa�� J 'aa I,,a�Km�mJaaam�F ci u G a o� N� of rnorc ° 3 m W J 1 < LB'% da ffa 'Y °_ d � • o O v �Wz �Na doe °gym i� P n W 11 v � �- } az�crolonos �I a •«xxa a wx /I Sx em io exiam � a a I F e I I & I s g� I o I I II 2 oc I I 4, :fi190.05 I I I E 1'� d< I � I a a £w b ac I `ac of I I E E — — E__ .... E \ — rD ' c 1 .. .. U tn., •.sLS. - CP\ � m Z I\ I — — — — — — --- — ' I. — — — BIfi.... .... SIfi.... .. .. 416... ., Lj I .. I N \ I I� FB to =s I� I I I 1� 9 As indicated in Table No.2 below there are six (6) commercial Tenants site on the Sperry Tower, represented by the following: 2.3.1 Commercial Table 2 Tower Commercial Antenna Capacity 2.3.2 Municipal /Agency Ownership Table 3 Tower Municipal I Agency Ownership Antenna Capacity Location Ground Location Antenna Lease Lease Tenant Ground Space Ground Space Type Antennas Type Start Expiration T- Mobile Interior Tower Base Slab 6 -Bowl Panel 1996 2016 Interior Tower Interior —Slab, Exterior- 5 -Roof Omni Sprint Base /Exterior Fenced Platform 9-Flute Panel 1996 2016 Verizon Exterior Shelter 12 -Flute Panel 2008 2018 Cell Net Exterior Platform 1 -Roof 2010 2015 Direcgonal Clearwire Interior Tower Base Slab 3 -Flute 2- Panel Dish 2010 2020 Roof Exterior- Fenced _r2010T TTM Exterior Platform NA* NA* 2013 See Appendix G: Site Photos -- * TTM represents a Tenant fiber provider 2.3.2 Municipal /Agency Ownership Table 3 Tower Municipal I Agency Ownership Antenna Capacity 3.0 Proposed Improvements 3.1 Site Considerations If the Sperry Tower is demolished and replaced with a new structure for telecommunications the City Council will need to approve a conditional use permit (CUP). However, if only the present structures foundation remains for re- purposing as part of a new structure a CUP would not be required. (Appendix H) On May 6, a Tenant meeting was held at SEH at which time the optimum height was established should an upgraded or new facility be developed. The group consensus was that a height of 191 feet would be sufficient to support established Tenants and provide necessary operational separation. Prior to completing the FAA airspace review process, an internal SEH evaluation of the proposed increase in height was completed using readily available information on MSP runways and airspace. The proposed tower height was evaluated to determine if it would potentially penetrate any FAR Part77 surface. Based on available information, the existing tower appeared to clear the 20:1 Conical Surface by proximately 89 feet. Assuming an ultimate tower height of 1,111 feet MSL, the ultimate tower would clear the Conical Surface by approximately 49 feet. It is important to note that there are other airspace restrictions that may be in place in this location for the approach to Runway 30L. However, there is no publicly EAGAN 127638 Feasibility Study Report Page 8 City of Eagan, Minnesota Location Ground Location Lease Lease Tenant Ground Space Space Type Antennas Antenna Type Start Expiration Dakota County Exterior Shelter 1 -Roof Dish 2006* 2031* 5 -Roof Omni City of Eagan Interior Tower Base Shelter 4 -Roof ag NA NA Di oval * No charge 3.0 Proposed Improvements 3.1 Site Considerations If the Sperry Tower is demolished and replaced with a new structure for telecommunications the City Council will need to approve a conditional use permit (CUP). However, if only the present structures foundation remains for re- purposing as part of a new structure a CUP would not be required. (Appendix H) On May 6, a Tenant meeting was held at SEH at which time the optimum height was established should an upgraded or new facility be developed. The group consensus was that a height of 191 feet would be sufficient to support established Tenants and provide necessary operational separation. Prior to completing the FAA airspace review process, an internal SEH evaluation of the proposed increase in height was completed using readily available information on MSP runways and airspace. The proposed tower height was evaluated to determine if it would potentially penetrate any FAR Part77 surface. Based on available information, the existing tower appeared to clear the 20:1 Conical Surface by proximately 89 feet. Assuming an ultimate tower height of 1,111 feet MSL, the ultimate tower would clear the Conical Surface by approximately 49 feet. It is important to note that there are other airspace restrictions that may be in place in this location for the approach to Runway 30L. However, there is no publicly EAGAN 127638 Feasibility Study Report Page 8 City of Eagan, Minnesota available information to evaluate this. The FAA 7460 review (discussed below) evaluates any impacts to the FAR Part 77 surfaces as well as any other 3.2 Metropolitan Airports Commission (MAC) Coordination As part of the airspace review, the Metropolitan Airports Commission (MAC) was contacted, to determine if the MAC would like to complete an internal airspace review in addition to the FAA review. It was determined it was not necessary as MAC defers to the FAA on airspace analysis. 3.3 Federal Aviation Administration (FAA) Airspace Analysis An FAA airspace case was initiated to evaluate the proposed increase in height. On June 9, 2014 the FAA issued a "Determination of No Hazard to Air Navigation" for the proposed project (Appendix 1). The study concluded that the structure does not exceed obstruction standards and would not be a hazard to air navigation. Based on the Evaluation, the FAA determined marking or lighting is not necessary for aviation safety. However, if marking /lighting are accomplished, the FAA recommends it be installed and maintained in accordance with FAA Advisory Circular 70/7460 -1 K change 2. The FAA Determination expires on December 9, 2015 unless certain conditions are met. No coordination outside of the MAC and FAA was completed as part of our review. To further the advancement of site option considerations, agency coordination efforts and required documentation in accordance with the National Environmental Protection Agency (NEPA) were completed for the following: • US Fish and Wildlife • Tribal- Shakopee Mdewakanton Sioux Community • State Historic and Preservation Office (SHPO) Responses from the agency representatives indicated a "no effect" determination is deemed appropriate for each: (Appendix J) 3.4 Demolition The City of Eagan's consideration of options for the Sperry Water Tower include the removal of the current facility in whole or in part. The demolition of the tower has a bearing on overall project cost and scheduling. The first option, represented as re- purposing (stealth) and discussed later in this report, includes the removal of the bowl, including the bottom bowl, cone section, shell plates and roof. This would leave in -place for re- purposing into a new structure the towers foundation, fluted column, and girder plate (Bull ring). Based on historical information provided by the City, specific to past maintenance of the tower, these sections were identified as being free of hazardous metal. Abatement provisions would not be required as part of the demolition. The second option, part of any new facility construction, represents the complete removal of the Sperry Tower at its present site; this would include demolition of the foundation (ring -wall) to within 1 foot below grade. As discussed earlier in the study, results of paint chip testing, interior dry, identified a level of chromium just below the EPA level for definition as a hazardous material. It is recommended that provisions be incorporated into the project specification referencing abatement/ personal safety measures during cutting operations with this option. Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Page 9 Table 4 Estimated Durations & Costs of Options Option Schedule Duration Estimated Cost No.1 Re-purposing 5 months 20 weeks $60,000 No.2 Complete Demolition 2 Months 8 weeks $60,000 There appears to be no salvage value back to the City as the return cost to the contractor is worked in to the estimated cost of this portion of the project. 3.5 Design Design considerations discussed herein are representative of the criteria Project Goals established by the City of Eagan following its on -line survey and in conjunction with the aforementioned Special City Council Workshop. Project Goals include: • Providing 2 to 3 options for a free - standing communications structure with consideration for aesthetic value • Provide for same or improved level of service for areas residents and businesses respective of voice, data, streaming and EMS radio coverage • Provide for same or expanded Tenant capacity function • Reduce maintenance frequency of the final structure • Minimize Tenant downtime that would affect operations and cost • City funding of the project The Tenant meeting hosted by SEH on May 6 brought forth in discussion four (4) basic options for consideration. 1. Monopole 2. Self- supporting 3. Re- purposed (Stealth), and 4. Stealth A customized free - standing structure with consideration for LED advertisement was also discussed; however, issues specific to radio frequency (RF) interference and visual continuity due to structure height and footprint (approximately 20sf.) removed it as a serious option. Prior to discussion of the merits of each of these options it is important first to discuss the site itself. As identified on the site survey and discussed above under Antenna Capacity (Commercial Table); Tenant ground equipment is located either within the tower or directly east, on the east side of the driveway. This is important for options Nos. 1, 2 and 4 with consideration of a new facility. With respect to Option No.3 the site comes into play with the siting of temporary Tenant ground equipment, such as a Cell -on- Wheels (COW) In looking at the site and site survey it was important to evaluate whether there would be issues with existing underground utilities. Having to move or relocate would add additional costs to the project. The provided information identified initially that a new facility could be placed north, south and west of the existing tower; this suggests that the tower remains operational during construction. However each of these provided issues to be considered. Coaxial cable length has a direct effect on radio frequency (RF) requirements. Locating a new site to the west has the greatest distance from present Tenant ground equipment and would have major implications in this regard for Sprint, CellNet, Verizon and Dakota County. EAGAN 127638 Feasibility Study Report Page 10 City of Eagan, Minnesota Location of a new tower to the north or south would minimize the issue of cable length, but create construction related issues, as installation of new PVC ductwork would require crossing over existing utilities. Additionally, siting to the north would require work related to abandoning of the existing watermain. A temporary issue related to the consideration of these sites is shadowing of Tenant C.O.W by the Sperry Tower during construction. Siting a new telecommunications facility east of the Sperry Tower was seen collectively by the Tenants as the optimum location. The suggestion is that the site would also be east of existing Tenant ground equipment. This area /property appears per the survey information provided to be free of existing underground utilities, though future confirmation would be required by Gopher One prior to any final disposition. The site is open and provides a direct line to Tenant shelters and ground equipment. However at this time the property belongs to Unisys. Attainment of this property would require negotiations between Unisys and the City of Eagan, along with rezoning. Its timing would likely have an effect on the project timeline, and its likely cost could affect its selection as the optimum site. Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Page 11 §; § m |\ � ;\ i ` °2,! * § e2e §)§ , ■ B� §� / ! ®� E §� ■)(� ® �§ §§ §� ®4§ %K@(' &� § §§ { §§;w CD &l�.�GKBG ;§§lm:R�m ;`Nr §eem�;�§ §B§ 5:: „ o |• I; |I !; §� �..�..�..�.y� I I— § ! ; | { ! § I ! , � § � \ � # E |• I; |I !; §� �..�..�..�.y� I I— § ! ; | { ! -- ---- - - ----- f5l I'll- P11- LU r Rl III T NN 4-1 Rp LU —.;w I.... �—.,—O-, Judo br ta " mn-no"m- W; IT, Ll H-L C, 0: IN ZL zw� PROM mi- M SS, 6B N "g IWItAl— Zlp 4V ILI" CL -dZ LAW-11 v --mm A4 19 It RX.— m s t/i ?I`J i B� 5; � /i /��rh�� M,N � R�,j� I� `Naas "sH�aori��w'�o OM all O'J- - - F -7 - — — — - -- — — — — - --OF ol ME E N ro,21 o m "lln / 5ifj) I-A 7lil A", S -Lo - MAE — ---- ARAI .69 S m"Ll. 0. �),, , ""'. 9 0 co z 00,09 3.5.1 Option No.1 — Monopole The monopole represents a single column design for the co- location of public agency antennas and telecommunication Tenants. It is one of the more popular designs, and one of the least expensive relative to construction, as they are a manufactured component designed specifically for the application. As a manufactured component a monopole has a short schedule from design to completion. Occupants do not have to temporarily relocate their operations during construction. Following completion future maintenance is minimal, as in most cases monopoles have a galvanized finish to guard against corrosion. Drawbacks to consideration of a monopole evolve around aesthetics and capacity, which represent key issues for the City of Eagan. Specific to aesthetics, assuming a 191 ft. tower with its column diameter is estimated at 6 feet, all of the antennas would be placed on the exterior of the monopole clearly visible on the narrow column. Finally, construction would require the permanent relocation of both City and T- Mobile operated communications equipment as currently they are located within the base of the Sperry Tower. 3.5.1.1 Project Duration Task Subtask Estimated Duration Engineering Construction Contractor Mobilization $10,000 10 to 12 week* Construction New City Equipment Shelter $35,000 Connect from Tower to Building Tower Manufacturing Tower Demolition $60,000 Utilities $420,000 20% Contingency Tower Erection Total $571,000 Tenant Cutover 8 to 10 weeks Tower Demolition Incl. Site Restoration 12 weeks Total 36 weeks *Assuming City bid project 3.5.1.2 Estimate Costs Task Cost Engineering $71,000 Construction Contractor Mobilization $10,000 Monopole $285,000 New City Equipment Shelter $35,000 Connect from Tower to Building $30,000 Tower Demolition $60,000 Subtotal $420,000 20% Contingency $80,000 Total $571,000 EAGAN 127638 Feasibility Study Report Page 14 City of Eagan, Minnesota It should be noted that the cost estimate for the monopole itself is approximately $100,000 over the standard amount. This is to account for the additional stability requirements necessary for the installation of microwave dishes (Dakota County). Finally, the above estimate excludes any considerations for land purchase representing placement at the Unisys location. 3.5.2 Option No.2 — Self- supporting The self- supporting is represented by a lattice -style three to four point design for the co- location of public agency antennas and telecommunication Tenants. It is also one of the more popular designs, and shares a similar expense relative to construction of the monopole, as it too is a manufactured component designed specifically for the application. As a manufactured component, the self- supporting towers other similarity is with its construction schedule from design to completion. Following completion, maintenance is minimal, as in many cases these towers have a galvanized finish to guard against corrosion. The tower design footprint (approximately 10 feet) and surface area allow for ease of cable routing, and attachment of antennas and associated radio equipment. With that stated, costs for engineering and construction are similar to the monopole as well as the construction schedule. Drawbacks to consideration of the self - supporting tower evolve around aesthetics. All of the antennas would be placed on the exterior of the tower, visible to the public. Construction would require the permanent relocation of both City and T- Mobile operated communications equipment located within the base of the Sperry Tower. As with the monopole there is an additional cost included to provide rigidity, compensating for the microwave dishes utilized by Dakota County in its operation. 3.5.3 Option No.3 — Re- purposed Stealth This option takes advantage of both the existing site and structure. It represents a "Green Approach" in that consideration is made for reuse of most of the structure. Further, it can be viewed as meeting the City of Eagan's goal for providing a facility that is more aesthetically pleasing. In this design consideration, stealth technology is applied to further enhance its visual appeal. Of importance to both the City and its Tenants is the design's capability to provide for operational expansion. As the existing site footprint would remain, a CUP would not be required for zoning. Conceptually, the towers flute section (column) along with the girder plate or bull -ring remain intact while the roof sidewall or shell plates, cone section and bottom bowl are removed. The Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Page 15 bowl is replaced by a manufactured stealth section approximately 80 feet in height (Stealth). The section is framed in structural steel and covered with an ABS plastic skin laminated to an extruded polystyrene core, with antenna RAID centers set at five separate elevations. Panels can be custom painted to the owner's specifications. By design the structural assembly is attached to the girder plate section of the remaining structure. Drawbacks to this concept include the following: • The need for the City to set up temporary antenna operations, contracting for a cell -on- wheels • Tenants costs for set up of temporary operations. Additionally some Tenants may be required to pay a property rental fee. • Extended project schedule ( approximately 64 weeks) due to the nature of the project • Higher projected project costs based on "green" concept and issues related to abatement of the existing interior (dry) paint system • Need to construct a drainage system to transfer rainwater out from the fluted column as the stealth section is open topped • Future maintenance costs related to the existing structure, shorter maintenance cycle greater square footage as compared to option No.4 - Stealth 3.5.3.1 Project Duration Task Subtask Estimated Duration Engineering Construction Contractor Mobilization $35,000 10 to 12 week Construction Steel transition support $175,000 Stealth section Temporary Telecommunications set up and Tenant transition Tower Reconditioning (Painting) $280,000 Tower addition fabrication $30,000 Demolition Stealth component manufacturing Subtotal $925,000 Partial tower demolition $190,000 Total Existing tower reconditioning re aration/ rimer /intermediate coating application) Tower (Stealth) erection Finish coat application Re- install Tenants /cutover Temporary tower (COW)removal and site restoration 48 to 52 weeks Total 64 weeks *Assuming City bid project 3.5.3.2 Estimate Costs Task Cost Engineering $157,000 Construction Contractor Mobilization $35,000 Temporary Radio service $45,000 Steel transition support $175,000 Stealth section $300,000 Tower Reconditioning (Painting) $280,000 Connect from Tower to Bldg. $30,000 Demolition $60,000 Subtotal $925,000 20% Contingency $190,000 Total $1,272,000 EAGAN 127638 Feasibility Study Report Page 16 City of Eagan, Minnesota It is assumed that the protective coatings used in the reconditioning of the re- purposed portion of the communications tower represent a three -coat zinc /epoxy /urethane system for both interior and exterior surfaces since each side, by design, will be exposed. Use of a zinc primer would assist the overall system by providing additional corrosion resistance. The urethane topcoat provides UV protection to prolong color and gloss retention and resist chalking. As a complete protective system however it is formulated with a service -life expectancy of 15 to 20 years. Its future maintenance needs will depend from start of service on the workmanship originally provided. Since this facility no longer stores water, condensation is no longer a factor for the development of mildew, necessitating the need for periodic pressure- washing. Further, in consideration of the City's desire to reduce maintenance costs, structural for the stealth portion of the tower should be galvanized. Aside from any period repairs as may be required, complete maintenance of this facility is project at 20 years at an estimated cost of $360,000. (Appendix K) 3.5.4 Option No.4 — Stealth The final option proposed as part of the study is a complete new facility incorporating the elements of stealth. Key to this facility concept is it fully embraces the Project Goals established by the City of Eagan: • Providing a free - standing communications structure with consideration for aesthetic value • Provides an improved level of service for areas residents and businesses respective of voice, data, streaming and EMS radio coverage • Provides for expanded occupant capacity and function • Reduces maintenance frequency of the final structure • Eliminates occupant downtime Occupants would not be required to set up temporary service as they would remain operational on the existing tower until the new facility is completed. Stealth panels used to cover occupant equipment can be custom factory painted to owner specifications. LED lighting can be installed to illuminate the interior and /or exterior structure and provide a nighttime aesthetic presence. Consideration of construction utilizing galvanized steel, in lieu of painting, would provide a 30 to 50 year life cycle specific to structural components. The City of Eagan may want to consider amending its lease agreements to hold the Tenant responsible for the condition of the stealth panels similar to current language contained in paragraph 7. Disadvantages reference the final estimated project cost which is double that of options No. 1 and 2. Construction and facility operation would be completed in about 36 weeks; however with demolition of the Sperry Tower total completion is projected to take 48 weeks. With respect to zoning, the City would need to go through the CUP process. Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Page 17 3.5.4.1 Project Duration Task Subtask Estimated Duration Engineering Construction 10 to 12 week Construction $35,000 Stealth Construction $575,000 Temporary Telecommunications set up & Tenant transition $35,000 Connect from Tower to Building Tower addition fabrication Demolition $60,000 Stealth component manufacturing $735,000 20% Contingency Partial tower demolition Total $1,01 0,000 Tower (Stealth) erection Finish coat application Re- install Tenants /cutover 20 to 24 weeks Tower demolition 12 weeks Total 48 weeks *Assuming City bid project 3.5.4.2 Estimate Costs Task Cost Engineering $125,000 Construction Contractor Mobilization $35,000 Stealth Construction $575,000 New City Equipment Structure $35,000 Connect from Tower to Building $30,000 Demolition $60,000 Subtotal $735,000 20% Contingency $150,000 Total $1,01 0,000 ,�ipearnc to re- location of city and 7 Mobile ground equipment (Appendix A) Consulting or Engineering services may be required as part of a design- bid -build option for the installation of a new tower. Depending on the outcome of this study as it relates to selection of tower type and installation, any or all of these services may be required. 1. Coordination and or design of a common cable management system for transmission of communications cables from the existing and /or new equipment shelters and platforms to the proposed communications structure. 2. Review of the proposed communications structure, designed by others, to verify adequate accommodations are provided for the installation of communication lines and ancillary equipment is provided by the tower supplier. 3. Consultation for, or the completion of, construction documents for the installation of the new communications structure. Construction documents may include the following: a. Site layout b. Construction and design notes c. Cable management details d. Grounding design e. Electrical design 4. Consultation and Coordination with the respective Tenants, City and design firm to coordinate differing options and design configurations required as part of the project. 5. Construction review /inspection during the installation of the proposed communications structure associated equipment. EAGAN 127638 Feasibility Study Report Page 18 City of Eagan, Minnesota 6. Construction document review and coordination for the installation of the new communications equipment to be installed by the represented existing and /or new Tenants. 7. Construction review /inspection during the installation of the new communications equipment to be installed on the new communications structure by the represented existing and /or new Tenants. 3.6 Capacity As stated by the City of Eagan, "World -class communications, such as broadband, are central to Eagan's economic development and quality of life. As more residential and business location decisions are being made based on availability of quality telecommunications, it is important to be proactive in maintaining and expanding this essential infrastructure." SEH has been working with the City of Eagan representing their telecommunications interests for over 16 years, witnessing its growth and expansion through various tenant name changes and new Tenant/Tenant technologies. At present the City is witnessing Tenant upgrades following 4G installation at many of its water storage facilities including the Sperry Tower. The Tenants have requested more available space on the tower for effective operation. It is likely the commercial Tenants will be introducing /developing 5G technology within the next 5 years. This technology will incorporate high (2.5 GHz) and low (850 -700 MHz) band transmission by each Tenant. As an example, Sprint will provide high band transmission through its affiliated company Clearwire. Though Tenants are introducing new antennas (that operate as many antennas), having multiple elements within a single unit, the need for physical space and or increased loading capacity is necessary as technology requires more associated equipment such as RRU's with increased quantity and weight to be placed at the antenna. With respect to Dakota County, as discussed in both its letter to the City dated August 29, 2013 and Tenant meeting, there is a need and desire for both additional space and elevation to operate its EMS system more effectively. Though an elevation increase of 15 to 20 feet in elevation is desired follow up modeling completed for Dakota County showed little increase in its coverage area from this site. (Appendix L) Currently, the existing Sperry Tower has an area between elevation 110 ft. and 140 ft. that, due to its use as a water storage tank, was not available for Tenant use. A new facility or repurposed facility, as proposed, adds an additional 40 feet to the present elevation and incorporates the area not presently in use. Further, it will be designed as a communications site providing needed public agency antenna and Tenant space, both for the present and future. 3.7 Financing 3.7.1 Project Cost Estimates Option Description Estimated Project Cost No.1 Monopole ,$571,000 No.2 Self-Supporting $571,000 No.3 Re-purposed Stealth $1,272,000 No.4 Stealth $1,010,000 2014 -2018 the CIP identifies $610,000 for the reconditioning of the existing Sperry Tower. This estimate is limited to direct costs associated with contractor operations for surface preparation and coating application, including containment. Engineering services, design and inspection, are estimated at and additional $48,000. Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Page 19 As addressed in the City's Tenant lease agreements, each Tenant is responsible for all costs associated with the removal and re- installation of its equipment so as not to interfere with contractor operations. This would include coordination and inspection fees attributed to third party engineering. This is estimated at $5,000 per Tenant or $30,000. Further, each Tenant, due to the scope of the project, would be required, per the lease to temporarily remove its equipment; therefore there is a cost associated with set up and rental of a C.O.W. for each of the six (6) commercial Tenants and Dakota County. This is estimated at $40,000 per Tenant, or a total cost of $280,000. 3.7.2 Sperry Tower Reconditioning Estimate Task Description Cost Reconditioning — City of Eagan $640,000 Engineering — City of Eagan $64,000 Contingency $60,000 Total - City Project Costs $764,000 Tenant - Engineering (Third Party ) $30,000 Tenant — Temporary equipment/re-installation $280,000 Total — Tenant Project Costs $310,000 Total $1,074,000 Two options, specific to project financing, were discussed at the Tenant meeting. The first was the City's option which would require the carriers (Tenant's) to move to the new facility at their cost. A second option would allow Tenant participation in project costs based on the extent of site development for the Tenants specific to increased capacity/ function (efficiencies). Finally, revenues generated by the City of Eagan at the Sperry Water Tower from commercial Tenants equaled $146,805 for 2013, with $155,613 projected for 2014 based on paragraph 3 of its current Master Lease with the commercial Tenants. Over the next 10 year cycle this suggests an annual revenue of $278,680 in 2024 and an accumulated total of $2,174,144 which should be considered in the City's final project determination with respect to investment. EAGAN 127638 Feasibility Study Report Page 20 City of Eagan, Minnesota 4 .0 Preliminary S hed K e Figure 5—Ronu 'OgP[OeCtTlO�el|Oe In As Of"I TRANS, IT I Ow TOTEM P ORAPY TOwERS pno�(-';T START x"AonuCI-oum - rmwnm xaommanuw'mroAow mm^n�m�su ^ mn��mm uoWLmsmmmL � I" REP TOW, s � wsw u'wvumPnaWmux - ' } STEALTH HSTkLLAMON mpve mm�� xun�z m/�uv u�z*� . � ��xwo osamm ' TOWER xuonNomonmum | " S ��MIN1mVAL DESm Figure 6 — Stealth Project Timeline $TART CONSM,VtMmSTART DBCOI,�TART BRICTKAN �� ~�^U�� =.� nnr��Uu,Kuu��^xow=�K��00��^"��xons Since 1987 there has been little investment made in the Sperry Tower site with the exception of an evaluation study, and the installation of a new driveway in 2008. However, the facility has served the City in two capacities, providing its primary purpose for water storage and as a communications tower, both providing service and revenue to the City of Eagan. Feasibility Study Report EAGAN12763 City of Eagan, Minnesota Page 21 It is understood, based on recent studies, that the Sperry Water Tower is no longer needed as part of the City's water distribution system. It is equally understood that the facility itself is in need of substantial maintenance if it is to continue to provide service in any capacity. Without consideration for Tenant upgrades the cost for this has been determined at $764,000 ($610,000 City costs established per its CIP). Though the City no longer requires this facility as part of its distribution system its secondary purpose for providing communications service continues. The operation of the 800 MHz public safety radio system is critical to the City and County. As stated above, the City also views telecommunications services as an important asset to the existing and future growth of the City. Additionally, the City benefits from the annual revenue provided, at present the site generates $155,613. For the City to continue to benefit from high service levels of first responders, superior communication service, and additional revenue generation, a determination is required with respect to future site investment. This study indicates that an investment of $$571,000 to $1,272,000 is required to provide for the necessary upgrades to meet the City's needs, both present and future. Further, it is known that the commercial Tenants will be investing in upgrades within the next 5 years; so consideration of this proposed project now is timely with respect to investment by the City of Eagan using funds proposed in its CIP. As a new structure is focused on benefitting all tenants, further Tenant assistance should be open for discussion. This would likely be in the form of input in the design and construction process. That stated, the feasibility of the project respective of the input of all parties is favorable. As directed, various options for a communication facility in alignment with the project goals has been provided. The options assessed are narrow in scope as there are few considerations. However, each affords many variations. The options reviewed included. 1. Monopoles 2. Self- supporting 3. Re- purposing of the Sperry Tower (w /Stealth) 4. Stealth As previously stated within the study each of the options assessed can fulfill present public agency and Tenant needs. However, in providing for future public agency and Tenant capacity, or new Tenants, the assessment narrows this scope to option Nos. 2 through 4. In considering the City's expressed desire that the facility provide occupant functionality, and be aesthetically pleasing, facilities are limited to tower repurposing and the Stealth options, Option Nos. 3 and 4. Based on considerations for design assistance, cost, construction scheduling, occupant disruptions (service), and overall aesthetics, a recommendation is made for option No.4, Stealth. We believe it is the option that most completely meets the criteria set by the City of Eagan. Further, consideration should be made for the aesthetic options presented in conjunction with the Stealth option. Discussions with Unisys with regard to utilizing its property adjacent to the present site, as it is viewed as the optimal location for the tenants, may also be considered, but are not required. amc EAGAN 127638 Feasibility Study Report Page 22 City of Eagan, Minnesota Appendix A Stealth Product Information Quotallimi and SaWs Ag rearne tit Mr -runt Name SEH (141N 51, Paul) 1) 414,,5166 Contact Nome Dale Ralilwq NANling.Addrem 35,15 vadmails Centat OrMa A Paul, M.N 55.110 Projeot Description PROJECTDIESCRAPTION; flt)OGFTAR'Yf=I R.OPOSAl TOPRt,)k4t)EENG[f4l.EERI,N NI-YFO.RA ,IRF TRANSPARENT 4-LEGGEDTOWER., FNGINFEMING: fir -:Stati-At)udd.,Y,%viiigsoncloiluital.ion,-,v.rein( itid:(-d liar the tow4t oriel its fcjtankiilfoii. T'lialowurwill tie demIgnad to. atimi or am-wd the EINTIA-222-G slandards for Eagan, MN, Plows note Vial 'if an. Sl stainp ot pedal ill speolkilis rare: m-citilmd, addilioial onulneerIng charges will apply.'The engineer ng tize listGd an 11Aa p o,plw h Ii ud ai (I)enqliieeyingrva lon, TOWER NFORMATfOK OVERAi I,TOW,.r-',f HEfr341', 904' (0 call Holght) OVERALL TOWEA VVICYtiR, 201-0" (cenfer leg Npo. Orgg) ANTENNA RAID GENTERS: The lavver will havo,(6) 31". ftmeter x S' tali antennem, ca me-alent seeflon" Willi is 21, oopamllm Op4woe'. n lavals. Tho g( lion Will UJIMM custurri fadial SlentiliSNIn V pi.,trieds, Patiels vAll Niue a smootis texturo and will be mink td ' a 'iqla m4s10mCr-spL :ii td mlov The lawar 147'swill be left wll; Meel legs and moss bracing Milt 1 oxilw-id, TfilL' pwlpmal Indludes Gall nuess."my favalsuppor'll and panel alivichmont misnitiaTs I'm Ilia wilim lowei. Pimposol Imlude,; j'.A alform rpulin U lo% 4411 Chwat lcwm Ail steal i ttem be rs Twill rya gal vanived and painted . The lower will have Ipqs ond Willi be culwaliad IV the imnels at the cancea[MO.M. lovWs. of steal suppart system, SE-Slamp, h91111'ang rod, galv aril mAlcui, Glool suppoit SM.Mwra, p-Intratirm gralitio (all antenm clemlions), radfal.ASV panels, step bails,, "My climb, am hur balls, anhor bMI:im,1ufeS:, ontarkna mounts, a—stirnaled 1JAPPI'lig''taxas NOTE THAT THS PROPOSAL DOES NOT NCLUDE ENGINEERING OR MALYSIS FOR (ARE OF THE EXISTING TANK STRUCTURE THE ENGONEERING [NCLUE)ED IN THIS PROPOSAL IS KA A NEW BUILD STRUCTURE FROWGROLIND X0115.. Proindt Land Timu & PrIdrig Talal Prpierl Tirm 3 (weeks): EnDIM80fino offffiew"s Malarial $0400 Sub TOW %wasomm GRAND TOTAL OWAM ,10'14-A Ashley Rhusph-ale Rd, Nodh Cimlealon, SC 294118 Phone,' 00-755-00589 Fax: 043-207-0207 Job Number SE 14-10 W-071,1-00110 'I siteNarne Logan Speoy Customer Via 0 E. a ga n 3 1 a a T) baler Owled M4100 14 STEALTH` ("IN57 AU CON(MALM 1"141' Quotallimi and SaWs Ag rearne tit Mr -runt Name SEH (141N 51, Paul) 1) 414,,5166 Contact Nome Dale Ralilwq NANling.Addrem 35,15 vadmails Centat OrMa A Paul, M.N 55.110 Projeot Description PROJECTDIESCRAPTION; flt)OGFTAR'Yf=I R.OPOSAl TOPRt,)k4t)EENG[f4l.EERI,N NI-YFO.RA ,IRF TRANSPARENT 4-LEGGEDTOWER., FNGINFEMING: fir -:Stati-At)udd.,Y,%viiigsoncloiluital.ion,-,v.rein( itid:(-d liar the tow4t oriel its fcjtankiilfoii. T'lialowurwill tie demIgnad to. atimi or am-wd the EINTIA-222-G slandards for Eagan, MN, Plows note Vial 'if an. Sl stainp ot pedal ill speolkilis rare: m-citilmd, addilioial onulneerIng charges will apply.'The engineer ng tize listGd an 11Aa p o,plw h Ii ud ai (I)enqliieeyingrva lon, TOWER NFORMATfOK OVERAi I,TOW,.r-',f HEfr341', 904' (0 call Holght) OVERALL TOWEA VVICYtiR, 201-0" (cenfer leg Npo. Orgg) ANTENNA RAID GENTERS: The lavver will havo,(6) 31". ftmeter x S' tali antennem, ca me-alent seeflon" Willi is 21, oopamllm Op4woe'. n lavals. Tho g( lion Will UJIMM custurri fadial SlentiliSNIn V pi.,trieds, Patiels vAll Niue a smootis texturo and will be mink td ' a 'iqla m4s10mCr-spL :ii td mlov The lawar 147'swill be left wll; Meel legs and moss bracing Milt 1 oxilw-id, TfilL' pwlpmal Indludes Gall nuess."my favalsuppor'll and panel alivichmont misnitiaTs I'm Ilia wilim lowei. Pimposol Imlude,; j'.A alform rpulin U lo% 4411 Chwat lcwm Ail steal i ttem be rs Twill rya gal vanived and painted . The lower will have Ipqs ond Willi be culwaliad IV the imnels at the cancea[MO.M. lovWs. of steal suppart system, SE-Slamp, h91111'ang rod, galv aril mAlcui, Glool suppoit SM.Mwra, p-Intratirm gralitio (all antenm clemlions), radfal.ASV panels, step bails,, "My climb, am hur balls, anhor bMI:im,1ufeS:, ontarkna mounts, a—stirnaled 1JAPPI'lig''taxas NOTE THAT THS PROPOSAL DOES NOT NCLUDE ENGINEERING OR MALYSIS FOR (ARE OF THE EXISTING TANK STRUCTURE THE ENGONEERING [NCLUE)ED IN THIS PROPOSAL IS KA A NEW BUILD STRUCTURE FROWGROLIND X0115.. Proindt Land Timu & PrIdrig Talal Prpierl Tirm 3 (weeks): EnDIM80fino offffiew"s Malarial $0400 Sub TOW %wasomm GRAND TOTAL OWAM ,10'14-A Ashley Rhusph-ale Rd, Nodh Cimlealon, SC 294118 Phone,' 00-755-00589 Fax: 043-207-0207 Job Nun Amer i <°t4-Cat"lp5 71-1.00R Site Name Eagian Sperry Cuslaarner. S110 01 Eagan 9per,ty Oita, Quoted 2S/',ZG 1'4 STEALTH M F1108 -1 IN CORO i- ALM,ISt4`t�ae i "'rraloat Ieaad time assumes InTrntoriira'le oustr<mer approvalt5. 1l llsis.d, shipping and scales, (exam -vstinttatod value., only. Actual shipping chargcs and sales toai vAl be ttralsarnafned ul)on shipment of projcst quid will be lntot,a�'.ad on a. pdv- da�eA411aa -sis, Stales tax will be 1 horoW upon i- ra�rok.m,, urdma'a a Soles tax mompti.art crarliticaate Is Ciaa Rio, Unless a,poelifica to n awd otharvel<se abova, Fasi llation, t.rrrm Hatit. �r.:aaPtcalttlrt�i„ or°atrmr° s s, r "'Oaxkal cablej foundation ox�, "aUnn and taaatt"'H aIR, 06010clulleai .sunfrA!S' cite <i gaearmRs are ?s lllil a? Rom kill STpaa,t.:I 10's prolmm pis, Plr ace, note Lhat ar 50% deposit is raailtilredf at Ilnle of order for oil ratr3Aa r:.ttr'lom(41% Ariy projmw over S. 100,000.00 require a % dep it,. STEAL I I i SLand.nrcl Terms carted l" o wClillcrns (fi i p E, Apply to this oull ar, f 1loporil Valld For., Stack Prorfudtt s IQ oitaar Pr vets .40 Days.. A'armaptaraao of Buyeir (P ol"imi fo Proceed) if dais tarrapct €al is acc<aptable, plonnso tnitiral 11 to Ilfrproprlaatca all lion, sil"n, atnd date in Ille provided ;.;pac as, t�f =slept irai,�F lift$ t.ru er l o,cca-pling tiaaaartdal raaaalauns[stiity for Bali work completed, Is Viving STEALTMP rarAatic0 to prin000 i V.411e 14D iarcwjra l in. ac"C arrtaIrco feriae this prettaosol, and agrees deal f`irlat arrurn004no ondJor shop drrravwdrwgis will not ba defiuer ra„ I aandInr rraaalrariml fa axi oftcata will not begin pdor to recolpI of a Purchase Order, Ploasa return ilia signori! iarrala ,s.aal to ST A TH 6, Corporate ffraarttcptaairtaro at orders(( &)& a A1hsf1,a.,saom, teen °aME (PRINT) —.. baa,T ukrmilied By TEALTH& GDnoratlment Solutions, I ns, Yrawar local Sales Rolue aeratw; Nvaa is: ReP E- call kidTess strc. iaia; sicaatl.ltr itra, arra. E WCANC:EWit G AND MATERIAL i UGANEERING ONLY WAY Regional atlas Mot (3hris l-Iills RSM Eratral1 Address hrt .ttalis@s1?aflitsile.adsaaaa ror doia adras, ST XXI`I has Spat Falizodt In the iff"tGIust €ys Imst ivkelems prnt't.mts. VVe aland by our aaa('&t"3,, aarad we go to 9"real lonyths to prolaul i1. Tbare s only pane STEALTHOD.and we 40 ltf Im 303at -A Asli car P]i,os altnttu Rd., North Charleston, ton, $4 9altft Pftrmte: 00 -Tf35-0689 Fax, 4 - 207 -0207 Narth ChAalestosk, tbaultt Caralhul 294,118 STEALTH toll -fra, 600.755,068.9 fix. 843.2VU2 a7 NST 114 t &7t §CRi 1.�4;i' T'� qa ^cks ( i� trliu�➢dlc�Alr�r r €t, C��L TER14S AND CONDITIONS' Controlling, Terms. Ttie following terms and cor -Whi ns of sale acre; applicable to all quota ions,, proposals, and puncher; e orders by and Wwoon STEALTH oncoa tmerif olution,% lrar.., (" STEALTI l ) and Client, to Which these tornis and conditions saro altached and made aari integral pant of. The terms and conditions contaiaied herein constituie lima comply tr, arci exclusive agreemants kaslvman the Harries herute and uupersede all parovioiru. cotninunloati ns, representations, or agreements, whathoroTa,i or writtairi, but on Ilia pa;rtios with respect. to the &ubjeot matter hereof, ecoptaocet Tho attached prcaVisal �." F"rroposal ") is valid for thirty (p) daayG torn the Mato herpof and. Is oubjont to re -quo a arnill accepted by Client and Client's credit Is approved by STEALTH0. STEALT110 rainy modify payment terns pendinpl ranee +r of Ofienk cred1froporl. and Bast patyrnont history. olloni's accept nuo of Proposal %Vill cons lutod ti purchase ardor ("Order"), and Client may asrtly accept the Proposal by ascoptling than tomis of the Froposal and the torms anrr_t r.cradllicans herein, alritcss Changes are specffi, illy aipp rr vaicl in writing and signed ray both paart.fas, All pr'ici,cr and o.lb,rical nuors are subjeat to change cuidlor correctlon by STErraVI °14 k without erotic, ANY ADDITIONAL OIL DIFFERER. T TERMS l�ROPO Ill LI f T'S EPT RE 1 EREB � Fil l} Tai R FtiIAT RI L �ticeT' RATI DNS AND NOTICE F OBJECTION TO AND REJECTION OF THEM IS HEREBY GIVEN. Any such proposed tsrrras shall be %fold and the tr rrnis in ilia Proposal and these terms and coridlifons shall cons III ule ilia oomploto and exotusivo staternent of the Order and terms of agreement betwoon thin paries and :rutty harronfiet be modified only by written instrument oxuculed by the authorarad (oparosentattvas of holh parties. Assignment by T ALT°# W STEALTIA0 reserVIaas the riglit to aissign, transfer, sohoo ntrawl, or delegate osponsibillties of the War without prior approval of Client, Any sirrwh transfor does not rollevo T atiLTI.100 frail%% the order obli atton io 011orit» Payment Tornw. Standard fornis are as fallraws, except as rioted in than'Special x plions" list belaai Slubject to credit tapf q)val of CIlent, payment Maim are "IC-T 30daysaftor receipt of Invoice," and STEALTHO will Invoick, otiont an the shipment r1ato unlrrass othonvise prodded in the Proposal, prilanrt s remaining unpaid 30: days after rocalpt ol invoice will accrue Intorest al tho le ;seer of `l 13% par hoar or the maximum €alimved by applicable state law, If STRALT1,10i titres an attcsaiial key old Ire collr�ctiarri €Sf an Unpaid balance, reasonable .attorney Ifts, (*,ovey costs, ,acrd interest Wit be ,added to %:lie balance, Spacial Exceptions. 1, Project Orders waver $1 ot),000 rtiay raaluire e 25% deposit before STEALTI-18 will coninionce wark. The final balance plus npplfsable shipping and sales tax will be paid per standard payrnent tercels listed ,above.. x For all now Clieft, o 6 , doposi is requlraad belore STEALTHS gill niniunc* work, °%hay final balance plus applicable shipping and sales. tax will Lis paid per standard payment lernis listed above, bove Client knot a natiw citont., & Projects orders for anginocringservicas that are chat arcornpaniad by a niatodal ardor ruay be subject to 1 GOP /,, paymont In full prior to na rk coerirrararrcomen ,: 4, STEALTR& re5- arvrMs the right to c Uslerailse the standard payment tararie and conditions tai adapt. to unique ou,siomer and pridjeat ol:rr:u'nisteinces. Cancellation-, Cenceltalion of an harder or signed Nolko try Proceed rnust be re-quested by Cliairit in vallirtg, Any Order ennoall l after work is fnitirated by STEALTVIS wilf have a r no llaitton foe ref tai least 1 5% of the sell price of the project, Actual total cancollatlon feu charged shall tee d trarnrined based ort the wrests for any work vfon ,priar to oa'ancolltatlori. if In s 't"l lkl. T -t 's apinio i there eialt tae any material ad.vorse hange in Clionils i nandlal oondition or, in lbe conducl rat 011offs bu0nous, STEALTHO, In As ;7olu diriom- tion., may Vent any harder era though It had been oaanceled by rlierai, Delivery, Tflte, rind %Asia of Loss} Prcpcasaf piibos are p. JI, Norio Charleston, 80 and do not Include shipplrrft Crests ar offloading at destination site. Materials will isu shipped vier local ground c;.arriear, and shipping costs will he pre'paald by S EALTH and Invoiced to Client a nIns other rarrangonionts have been .aa reed to in wdUng. by both pxarttos pricer to shipment of materials. Such costs will be added to the Purrshase Prices. Upon completion of the Order or delivery to Ilia h, .8, pauirtt (it ROB,, point 1.9 at location other than T✓ ALTHga tacitity), Il.tle and risk, of hiss shall pass to ilont. Client relay Inspect nrrralerlats 0,11,3TEA Un 19a facility, or provide for Inspection at the pet of of r000lpt of shlpmant. Rov. E May 12013 Page r Damage or Missing l41€ataalaaI Ctfaafrnis C 11tont shall Inspect goods Im.modfaioly Upon rocs ipt to ensure that all Inaterials are accounLed Ior AN D IN 6665 cowrriON. If anything Is found to be rinitsirng or Inaorract STE°AL`iT49 1v u T be notified in k.Nfdttng within 24 hours of recolpt. FAILL)RETO, DOSO WIDE RELEASE STEALTH OF Lh,AUtL TY. If any damage has tscetrrredl danrling shlpplrat), the client wriest document the damage description on the, BOL, that the driver koeps, Tho client's, copy of the BBL wliln the claahnas kniormation slndauld also be fixed. o:r scaarnnedlfernaalled to aTSAL"TH mthl n gel hours, Only oldairnas that are on the dnvaar's S L can be filed for pdalenllal reimbursement. STEAL- I-10 WILL NOT be held zuxounta.ble for back charges with rogaards to labor, og,ufprrnernl, lot lu:t limit€, If the iarocedlure lot ncalllion ion of rrrlssirtg or d artn:agod materlais as outlined ' above Is not followed, Desigm Engineering and design cafe lalioma for pole and lower paoduats providod hay TE,ALT'1 -1 ±i aato generated In ;accordaantao with lima lotrasf vefshon of TIJVEI ,,2Z Olhor strr dares are designed in acooldfan e with applicable local or raatiornal star�d( refs rrrrd cdades fear dillont In�rut. CUSTOMER 1°IFCIIJ[Es, l) CN INEE INN CHANGES; More than, rang (l) customer requested chtonge to Val pto- ongianeorirnrg doounnoanls or any changes requested after Initial angineorhig approval will requiro a cllarnge rimier, akitti then amount to he dolen nined by ST ALTI.1 dor,*,nding on the additional oasts I notrrred. Exclusions Prom Proposal price, Unless:speciflr ally stated otherwise to thts ropusal, the following arch excluded and will snot lue provioed by T ;ALTI X& Anternnas, oaaxiaf cable or parts, waveguide, entry ports, painting, of steel, site sti(so<rsclsicaa, site tnnraa.suronnonls, crane, scaffolding, laxms, major structural renmeatio ns, structural analysls, s 11 ropcarts, foundaation materials, excavation, aatiacl alarnt design, lighting, gsGa nlis or Ifcense fees, ongineortng corillicantirorns,. struclarraf attaedirnant laasteners, sprd ciaif coverage, sltilatlrsct, rrffioaci(rag, and Installation of any rata.trarirls rent provlated 1hy STEAL'rl°d . Lead Times: Project timefra mes listed do nol Include Ironer required fair approvals, arid. all limofrann.es will be automatically extended as naodedl to compensaato for Client app vaals, Lip try Midi r4) approvals of drawings (;al pre-lirrilnsary and final stages) will be required of Gliont f ok)re malorlaat fa bricdalion will casrr monce,. STEALTHO shalt be exvussod, for any deEny in material delivery duo to the following cfrcurinstannes: Acfs of Cori, Natural dis aslers, war, riot, aaccidents, strike, labor s,hortacgo, union stoppage, or any other drour nstaanoes fhat are beyond STEALTH&s reasonable, control, Packaging Per Shipment; This Proposal Inoludes paokagfrnfl for aloolarrd ground drarrnestic sil !PHI o €its. If spoclal padaaging is necessary sagest as for alir shipment, ocoan freight, talc,, additional d„fraaages stay apply and will: be added to the purchase prize lot the Order, Projects :fait On 1 °loo Or Postponed Delivery Dales, If Client placos Cadet W hold' for period greater than. tear €ly ( g) alanyg, STEA0146 will Invoice 011atat for wort, completed to dente. It C110MI P011 tries tile shaiionlont or clolivery data despite STFALThlVs substantial oomplellon of Order, Client agrdecs to sign a'Mill and Hold AuthorizaatfonV fount allowing STEALT1,1414 to invoice Oflent in lull as of original shiprenent date. [18111 agrees to cornapiy with the paayi neni torr7rs set by ST ALT�IK' , unfess otherwise agreed In writing by both parties, If Client requests that STEALTH fni hold the shipment and retain the goods, Men title and rise of loss will pass to c1,liont open cornpletiatt Of tiee Order, or the agreed upon shipment dtarto whichever is onrllar, In such event, T ALTI.10 shelf riot be considered a, Bailee, and shall not be responsible Ior the loss andllor darriag o to fhe g =nods wholhor by ballurro nt or otherwise, and Client agroes to Itnrsuro the goods and be respo nalible for any loss or daarmago to the goods, unless such loss or daTntage arises from T ALTI -I ols. willful or wainlon actions. TEAL T I.t s fnsuranon cr voea€gc, if any, dshali he doo,rned to bar secondary to any Insurance of Client. Proprietary Notice: All draw)ngs, calcrslantfuns,design atom ents, and engineering work provided by STT ItLTI.16 arid. aarisla: out of nr r„ vorlvirag as a imsult of "f' --ALTl dg's rendering services to Client, or providing and designing system and goods let Cliont's use, are considered STEA,LT[res proprietary linforrnaatforn, whothor 1,xi.tentatile dar not, The Client agrees. not lo entorce against STEALTHO or rather clients of STEALTHC'ta any palm( rights or other Intellectual properly raghl a, the scope of whic h Includes a syatem, prouess, bus[neas melbod or Intellectual' properly rig hi: talillizIng glow,% or services dl flvared hereunder by STEALTI-10k Client agrdrss to hold all such Information In confidence, Reproduction of any ESTEALTI-10 Supplied drawings without aTTEALT[Vs advance written: pormissfon lee "p-Tr,sialy prohibited. E ngineadng prloas a listed separately for hitting purposes only, Tl :>aLTH orrginaeriix) Is provided only as a. part of the arsflro P'roposol, T EALTIO mill provide fabrication ation eat any maaferlats conatalnerl in tiara. Propose]. F'aabricaation of materials by others based o.n TEALTI -tin o ngineerirng work is expressly pm.hbil.od, aand T LT1140 assumes no liability and d%onfes any warranly for any strut fabrication at installaflorn. Warranty, 5hortargo and Ournacga Cl alma; STEALTH guarantees its products against dolocts In male riaal and workrinanship undor nurrnnal use and service:., for a period of dine ,(I ) year trornn the mate of Shipment. Tinos wEirmntyA d xtunds. only to the origirnait buyer or end usar, It is agreed and undorstood, 40tw en the parties that, d mcopt as speefled above, ands Itrrther warranty or representaatlon, oral ilea° wrftio n, expross or implied, has been (liven to the CliaatnL THIS A.,9 Af+IT °Y IS IN LIEU OFI .AND STEALTHO EXPRESSLY DISCLAWS, ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, iNCLUDING BUT 14 T" LImrrED TO THE I' IPLIFD'tiftrARRANTI S OF MERCHANTABILITY,RTRESS FOR, PARTI ffLAR PURPO SE AND NON-INFRINGEMENT, NO EMPLOYEE OR AGENT OF STEALTkia, OTf.f fT THAN AN OFFICER OF STEALTH IS AUTHORIZED TO MAKE ANY WARRANTY IN ADDITION TO THE FOREGOING, Cslient. Nov, a May 2013 gage wrriclerstanrtsrttio airtreea Ilia any "mock alp" of any product thratt. TEALTI-t may have provided to Client is not intended to tie, nor shall It he construed as, art atf'rrrnaation, pronfise, des0fitlen, or sarnplo of the final product described In. the Doctornonts, and Client specifically represents that such rncar.;lcup Is not part of tho basis of the bargain reached heraain. IT STf ALThI r foraatohos any # arakinty provided: to tho Client, and If the 01lont notifies STE-AUI`H4,0 of such broach at or tenor to the end of the vearranly por lod aappliaalAe thereto, STE'ALT O shall, at its option, either replaou or repair the nonoonfDraitnq goods or rel'and till amounis paid by time Gliontto STEALih* for such goods. THIS IS THE EXCLUSIVE ANM50Y FOR ANY BREACH OF WARRANTY. The sole purpose of this reniody is to la�rr4ldo rho 0, karat with the repair ttr replaoi?rirorrt ref goods car, at STE,irt4,`i`I.1 's opIturi, to refund the price paid tyy the Client hereunder. This r°err Gdy shall not be doomed to have failed of Its ems ntiaal Purpose so long as STEALTHO is wIlling. to talco one of those actions. STE:ALTV19s. ia.li have skly (60) datys after its receipt of a wrilten noliice speoifying sa warranty oltafrii In order to rovfow a claim, confirrii aapptimi,411ity of warranty, and rain edy such Maim or scri nionco a (alligent. Aatterapt to ro mody the clalim. "Tara ilont shall not use ainy goo s or services delivered homund'or° for any purpose other than Mat Identified in STI`EALI l-46c. m;logs, engineering drawings, and fiteralure aas the intended use of suoh goods, ANY WARRANTY RANTED BY STEALTHO TO THE CLIENT SHALL. EE DE AED VOID IF ANY $ COVSRED 13Y SUCH WARRANTY ARE USED FOR ANY PURPOSE NOT PERMITTED HEREUNDER. Limitation of Liabilities ITS NO CASE SHALL $TEALTH0 BE LIABLE FOR ANY SPECAAL, INGI ENT AL OR + SEOUENTIAL DAMAGE- BASED UPON BREACH OF WARRANTY BREA H O CONTRACT, , NE LI ENCE, STRICT TORT, OR ANY OTHER LEGAL THEORY, EVEN IF STEALTHO, IS NOTIFIED OF TfIE POS$I ILI`CY OF SR CLAIMS, IN ANY EVENT, S'!'EALTleltttW a MAXIMUM LIABILITY HEREUNDER, REGARDLESS OF THE LEGAL THEORY., SHALL NOT EXCEED THE I~ TRA T RI im OF THE GOODS FURNISHED 13Y STEALTHO T WHICH: tl l~I LIABILITY RELATES, STEALTHO is not i'larl;alt for loss, rfat`rage, detention or dtaiwq duo difectly or indirectly to causes beycatitl Its .reasonable ale control. such ,as acts of God, ac.i;s of Oki glorrier, acts of civil or military aatliority, Tiros, strikes, floods, elolderni,as, war, riot, deloys in iransportation, government rostriclions or ombaargoos, or difficultirrs in o4laln ng riocossary labor, riiaalarials,. manufaacr uring laollittes or transportation vitro to such causer, STEALT1,10 furlh r rosarvos tha r ghl, in its frill cli cre lon, to Mallooate Inw nlorles and currant prod'uolion and to sulastilutra stiit'able materials Mica, In Its opialon, circur n9tancas warrant aud) alloaralion or suiastitutlum Installation rand Maintenance, Unless rttherwwaiso specified in wrillrag ore t proposal provided by an atrtho l ed reprosentatiiroof TEALTI -felt, Client aas&urnes all mrtponsiblill;y for in altation. Client assar,riros responsil Itity+ for mainteraarwota on the goods sold to Cjlont, Returns: f�iost of the rrrartor`iatls n tinted in tlrl, Prop =al will tarn c! istom spuciftally for Client, Such itorn s are not Intercliaingea ale with nintorfals :rectuIved by STEALTHO's othor allonis and are, therefore, lot subloot to return or to-sale to other TEALTI allonts. Storage. $TL ALTI,i0 will invoice for ordered rii-ratrardis upon complotlon of maaterfat fabrication. The Cliant ngrrirNs to sign a Iallt and hold ,authtrizatton ferric area comply vdlh MT 30 days payniont ti nn$ ragardloss of shipmont stones,. STORAGE. If GlIenj irecl:plres ST`EALT"I -lei to bold materials of er labrionlion completion for ai pedod of greater than thirty (3E) days, the Client will be subjacrt. ton $350.00 per month slo age chaargo from the completion data to the date of release, Change Orders Added. to Proposal Prices:: STEALTHS reservcr.s the ;right to increase the Purchase Price to reasonably oorripons:rale STUALT1 vt8 fear the labor anal titaterial costs associated with th,a Change Order—Any sudh Increases will he charged aal STEALT1,16s slandarrd r'attos o.s are then iri offe,ct and wltl be doernod Nart of the 009r, Arbitration: By as •apting this Proposal, the paartles rrgroo that any dt;sputa. between them .must be subjected to binding arbitration through the Amedcan Arbitratlon Assodaa6un In aacout lance with file rules of the Federal Arbitration AcA, 'iThe arbitration ii.hall be ocanduclod In Atlanta, Goorgia, Each party shall boar its own attterney foes and Gusts of a fbllrstor�si will be split equally between the p art"re w,: South Carolina taw vAl govern the intairprutallon and enforcernent of Ih:ls aigre =oment without regard to rules regarding conflicts of iaws, STEAUI'HO Roer adlas, Wilh.rttat waiving arty other rights or romodies auatllrala'le to tt under applicable law or olherwise, STEALTHOT may,, at Its opifon, delver shipment or deliveries haraarnder, or tender or pursuatnt to any either contract with Client,. unlit all past. duo a comints of ' uslorner tea STEALTHS h:aiva boon salisfted In full., Client waives all notices and darii:anda to which It ritighl be vnittfad tinder apptiaarbio largo. 6'tEALT49 may axerolate all Tights available to It and Client agraaos that stmh rights sh,ati tit; cumulative. M.ArlrelinglAdvartising: ESTEALTHO roservos the right to use photography of scroll coneearni;ont site upon its installation oornPlration In their inairlctating -arid advertising unlovs olhorwarise requoutod. by the Client. Irnaages rimy be usrad In any mudiai, for any purpose, Wlil>uh May fraotuttra„ aarnong tethers, advertising, prornallon, marketing, w bsite, , ; Rev E May 2013 t Page Pal 1 Color: To aavold possible thermal expansion, talisle(ng, and,e r bubbling of panels, l"EAL`H-1€ r mmiliends a paint color witty a. Lighl Hoftoolivo VaIuG tAt') crl6 or greaatet. STEALTIAD cannot Qualanlon tiny pallets (hat aye: painted as color with a LRV of Im 1hon .16%. overming Law and Foruryt: 'rhase leovs and conditions, Proposal, arad Order staall be governed by and mraslrued In accordance I'th the internal fa%vm tit tho, State of :South Carolina without regard to tho confilots of laws . provisions. ever°rahllit , 11 an pwdian of this agreomerit is held Invalid, the parties agree that such Invalidity shall not affect. the validity of the remalnintt porflona. of ihis .agreement, and Me parties further agree to substitute for the Invalid provisiop as valid provision that rnmt CIOsely aapproatimaatos than coon:arnic offem aan€:3 iniont of the Invalid provision, Assignment try lImL t ollher this agree ent nor any ordcasr hereunder is assignable without "TE t.Tf.K'.Vs prior written approval, Notiom All notices and other communications portaining In ti is agreenaarit shall be In wattling and shall be tteerned to have been given by a, party he. to if personally delivered to the other party or if sent by certified mail, return rracelpt requeatod, postage propaald to file address indimtod herein., A notice sent `cortifiaed mail shall be deerned to be i'ven rare the third buainess day alter bare rya lling date. 11ev. E may 20 t Pa go 4 E 4. 7.0 �R 46 a zt a) =1 'T2 5 — '5 �r 0 0-0 U 0 t� JV D C) E `6 CU C4 m 0 r= WO 9X Lk dit 'p I;n m —1 0 I x U) 0 .0 9z 0 0 0 ch "R I�L OL 5.0 0 "N" Lon iv rN z Bu wP f{1 ra Ea LU, co Ul ru U u 0 0 u 0 0 R M W '0 X p S W. ' A� 4- L�T IL --- 0 6 Cal 0 NO 0 ry CL rws .C) P AS �7g 3 x V) U. 1,10 a) 0 cx E E 0- a �m E 0 32 m M 'R CL' Ewa C7. La T z 0 15 r F- w E 4jo 4A ;5 AQ 24 d) ki 4N E M r. 45 irk X'O to al a) ,x T3 4) c _0 to M.5 c C; nu M C'X E 00 -Oc 47 C[5 r15 OL 0 ul A7- Cl W. Ih D Cl1 0 t 49 E 00= ml t5 CL CL) V-) CL o z 0 CL r Cl. W.W �>Ho 'j4� 0 > Fl. ILI m m M c g v 0 W S 4L1 0 06 0 E D— E 4 E 9S Ll qo� o M 0 -C-- 45 W 'a 0) W CTD D 474 cmt; a 5 g) 5 LV m 02 a wa w rz x; 16 E j5 TO E 0 r—A C) 0 2 ED To Q u) M C 0 E -U 'C m E cn 4n 0 E Wo f5D »u 0 m VD cm 0 a 0 a tjD E E 0 o rL A (> vu 0 Z C.e. Rl -0 D' 0 e 4, ZI 0 LU LO 5 La 0 M 0 ca u to (0 tn w Lr) w w — — — — — — — — — — to on 0- r.5 w 75 's 5 15' lu < m Kim. IV f,4 Rm. n. 10 ros o IL a wo OR m ;t 42 to 4w I-, > 0 JO T CL ;> w (4 o in N.t I M.W '05 En AP vo t 7M- (D. ge M I— r � �) C� M 2 UJ ID �j E E x -z a) C% > 2 X > 1—; CL M 'c UA w n.. 0 D) CL r- ME w 0 VI ry AD > ja m CL m X D. cu rm- z 0 0 Z5 p -f CL co' UJ F- 90 ;w a— M c6,27- :E — t 0 ME do)- AdD CM 02 G4 C27 WQ WSB Memorandum A WS-8 AUMMOARL fi rlx,,ararrnti, Inv, Engineorlag ■ Planning ■ Environmental Pi Construction 7111 Xenia Avenue South Sulfa 300 Minneapolis, MN 56410 To): 763. 541.4800 Fax: 763. 541.1700 1V1'emorandunr. To; Jon Eaton Superinteitclent of Utilitles Department of Public Works 3419 Coachman Point Eagan, MN 5.5122 From: Nancy Zeigler, PE WSB & Associates, Inc. Date., January XX, 2012 Re., Sperry Tower Decommissioning City of Raga it, AIN WSB Prol ect No. 1809-020 �ACKGROUND Historically, Sperry Tower has shown fewer than expected fluctuations in water level which has influenced the City of Ragan to remove the tower from service. The City of Eagan has requested that WSB update and utilize the city's Watcr'CAD Model to confirm adequate performance exists in the distribution system during pealc.hour demands with the Sperry Tower permanontly decommissioned. • r`VALUATION The City's water model was updated and used to evaluate the system's ability to provide water at adequate domestic pressures and fire flow rates, Adequate pressure standards are based on Department of Health (MDR) and 10-State.Standards water system domestic pressure standards. Fire flow standards are based on International Building Code (IBC) standards and Minnesota State Building Code, which are 1,000 gallons per minute (gpm) for residential areas and 3,000 gptn for non - residential areas. Modeling results indicated the following: The model indicated that the removal of Sperry Tower was acceptable in terms of pressure and available fire flow. m The resulting available fire flow to the region surrounding. Sperry 'lower ranged from approximately 1,350 to over 5,000 gpm, Upon removal of Sperry Tower, the model indicated a maximum change in pressure of 3 psi and maximum change in available fire flow of 120 gpm. Based on our modeling results, the water distribution system is expected to perform adequately under peals hour demands with the Sperry Tower out of service. The results with and without the Sperry Tower are essentially the same given a relatively minimal change of 3 psi and 120 gpm, Therefore, we recommend that the City either continue operations with the tower off line or permanently decommission the tower. R. -10 18 0➢- 0 2 01khW iWmiWWOJa'A?W41091341 —y 9bnerAe— Imfonhig.dw YV l Appendix C City Council Workshop Agenda Agenda Information Memo February 11, 2014 Special City Council Workshop IV. SPERRY TOWER RE, SERVOIR. DIRECTION FOR CONSIDERATION: Upon review of public input, provide direction to Staff for advancing the disposition of the Sperry Tower Reservoir and accommodation of existing and future telecommunications facilities /antennas, FACTS: • On May 14, 2013, after reviewing options for the disposition of the Sperry Tower Reservoir, the City Council requested that staff look into additional alternative uses of the tower and provide an update at a future Council meeting, The Council also suggested getting public input or feedback. • On June 4, 2013, the City Council adopted the 5-year Capital Improvement Plan (CIP) far Public Works Infrastructure, Part III (2014 -2018) and authorized the initiation of the public improvement process for the 2014 programmed improvements, The resolution of the Sperry Tower was scheduled for 2014 as part of..this CIP, • The Sperry Tower Reservoir located at 1420 Towerview Road is a 500,000 gallon hydro pillar tank that was built in 1967. It was the first reservoir built by the City. The reservoir has not been connected to the water system since September 2009 due to a lack of need. • The most recent update of the Water Supply and Distribution flan (July 2008) indicated only a marginal need for the Sperry Tower for future water supply or pressure requirements, The small size of the tank and its close proximity to the North Water Treatment Plant does not provide any significant advantage to its service area. • The tower was last rehabilitated in 1987. The current coating is 26 years old and has exceeded its expected life. A, typical coating life is 20 to 25 years, The cost estimate for the needed painting is $510,000. In addition to removal of the current surface coating and repainting, some structural repair and modifications are required to comply with current regulations and standards, The cost of the contaimnent of hazardous paint and additional structural repairs or modifications would be an additional $100,000. Work. needs to be performed in the next 3 to 5 years to maintain the tower's structural integrity. • The water tower structure is 146 feet tall and acts as an antenna base, generating revenue for the City, The following entities have antennas -on the Sperry Tower. Lease tenants; T- Mobile, Sprint/Ncxtel, 'Vcrizon, Clearwire, TTM, CellNet. Dakota County (DCC 800 MHz radio communication) and City of Eagan (Public Works .2�way UHF radio communication and VHF Fire paging system) -do not pay rent, ,Annual antenna revenue: $138,498 (2012), $146,805 (2013), $155,613 (Estimated 2014), • When water towers are refurbished, additional costs are involved for cell phone carriers to remove equipment and temporarily place it on a temporary tower or Cell On Wheels (COW), Once the work has been .completed the carriers have to reinstall their equipment and the tower is re- inspected, adding costs to the cell phone carriers. • World -class communications I such as broadband, are central to Eagan's economic development and quality of life. As more residential and business location decisions are being made based on availability of quality telecorrnnunications, it is important to be proactive in maintaining and expanding this essential infrastructure. • City staff has received communication about the future of the water tower from Dakota County and the Teohnology Working Group, Both parties strongly support the enhancement of the current telecommunications capabilities at the site of the existing tower, 0 Agenda Information Memo February 11, 2014 Special City Council Workshop IV. SPERRY TOWER RESERVOIR (continued) City staff created an online survey to solicit public input, Survey results in January and February, 2014, indicated strong support from respondents for replacing the water tourer with an attractive coinlnunications tower. 76% of survey respondents indicated keeping the water tower was not important to somewhat not important (59% said not important). Nearly 100% said maintaining or improving cell phone coverage was important. A large majority of the responses suggested making a replacement tower as attractive as possible and have it blend into the background, Public Works Director Matthys can address specifics related to the various -options outlined below and Communications Director Garrison will provide an overview of the public feedback gained from an online survey regarding the tower's future, CONSIDERATIONS (STRUCTURE OPTIONS): • Keep the existing structure as is ➢ Rehabilitation Cost $510,000 to $610,000 (depending on new standards & use) ➢ Annual Cost -- $34,000 maintenance per year ➢ Site continues to .generate antenna revenue for the City ➢ Reservoir stays "Off-line" (Eno purpose for the water distribution system.) • Refurbish the existing structure as a pumped hydro battery ➢ Rehabilitation Cost $610,000 + hydroelectric power generation equipment costs ➢ Annual Costs — $34,000 tower maintenance + pump operation + electrical equipment maintenance ➢ Minimal revenue generation from electricity sales ➢ Site continues to generate antenna revenue for the City ➢ Reservoir stays "off-line" (no purpose for the water distribution system) • Refurbish the existing structure as a residential dwelling ➢ Rehabilitation Cost—$610,000 + $500,000 (elevator) + $150,0007►- (depending on interior design) ➢ Annual Costs— $34,000 tower maintenance + utilities /HVAC + insurance ➢ Site continues to .generate antenna revenue for the City • Replace the existing - structure ➢ Derrnolition — cost $40,000 to $60;000 ➢ Build a new communications structure — estimrated cost of $100,000 to $300,000 depending on aesthetics ➢ Annual maintenance -- cost $0 to indeterminate (depending on use) ➢ Financing option through cell phone carriers ➢ Site continues to generate antenna revenue for the City • Permanently remove the existing structure ➢ Demolition — cost $40,000 to $60,000 ➢ eliminate a source of revenue ➢ Available City property (to use or sell) ATTACHMENTS: • Sperry Tower Decommissioning Memo, page 1r) • Dakota County Letter, pages �2) and • Presentation Slides, pages t through 3 , 0 1 V^ 4- 0 c Q �U) 171 a) p� U) ,p1� V /L U) LD 0 k p� p0 0 -1-+ a) U) 0 4 ., Y� 0 ' 1 U) • 1` • LL 0 r 1 1 r• • 1 .' 1 -- 1 V^ 4- 0 c Q �U) 171 a) p� U) ,p1� V /L U) LD 0 k p� p0 0 -1-+ a) U) 0 4 ., Y� 'a C: 0 E 0 , U) a p E O 0 CD Q � ■� E o .E Z Y� 0 �)� `�11� � \ /q��9/ 4 P v DIY pal N ( D a M p 0-0 U _ Y Y� 0 0 ' `�j r CL E > v.+ I f 1 1 ® Rai `�j r oil Ms.� m u a� 6m n) 0 °° D a�Q +� O C `3 r C � Cl. 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SPerry Tower - Telecommunications Alternatives VRuss Matthys to: Dan Zienty (dzienty @sehinc.com) 03/28/2014 09:37 AM Cc: Jon Eaton Hide Details From: Russ Matthys <RMatthys a cityofeagan.com> To: "Dan Zienty (dzienty @sehinc.com)" <dzienty @sehinc.com >, Cc: Jon Eaton <JEaton rr cityofeagan.com> History: This message has been replied to and forwarded, Dan, Page 1 of 1 I spoke to Planning. 'If we remove the water tower structure in its entirety and replace it with a telecommunications structure, we will need to have the City Council approve a Conditional Use Permit. If, however, we only remove the tank and utilize the base, we would not need to get a CUP. In thinking more about the microwave design factor for the tower, it will be important for us to give the Council some practical options on May 13, regardless of how far along we are in the process. Thanks for leading the charge on this. Russ Russ Matthys, P.E. I Public Works Director j City of Eagan City of Eagan 13830 Pilot Knob Road I Eagan, MN 55922 1 651 -675 -5646 1651-675- 5694 (Fax) I rmatthys@cityofeagan.com THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND /OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this In error, please contact the sender and delete the e-mail and Its attachments from all computers. file : / / /C:/Users /dzienty /AppData/ Local /Temp /jaotes7ABDE5 /— web6073 ,htm 6/24/2014 F 0 Lastly, the cost impacts of the potential move from the tank to a new communications tower are not Inconsequential. The County's :radio consUltant has estimated the costs at this pointto'be between $50,000 and $200,,000; These numbers will be able to be,reflned ohce•the actugl scope of the project Is.better defined. The funding for capital'costs forth' operation of the radio system are derived-from property rdvenues so any decisions that can be made to minimize 'this- irrrpact:are greky appreciated. Please contRot me If you have any questlons at 651 433 -4532. 1 would be happy to discuss them with you and would make myself available for .any City meetings or workshops where the County's input wouid be valuable In your decision making proces$, U. Batti ! Dakota County Risk•and }Iomeland'securi y Mdhager • .' • • I, 1tla�hmen +,..�.perry�i. #e_i�ian_' _— .._ __.r._.s. �--- CC; Russ- Clty.of Eagan - Dave Osbert, City of Eagan' ' Brandt• Richardson, Dakota County Jeff Nelsoh,'PSCAlliance Appendix D Reconditioning Estimate CITY/STATE Eagan TANK NAME Sperry EST. SCHEDULE (Weeks) DIAMETER HEIGHT 50 1.5.0 . . . ........ STYLE CAPACITY WET DRY EXT—] Hydropillar 500,000 12,000 $ 17,500.00 19,300 WORK PLANNED Unit Quantity Price Amount MOBILIZATION / MAINTENANCE 'db'Nt LS i .............. * ..................... 0 � NmffNi ..................... S dff Kff '" ... .. .. ....... .................. .... ... .... * ............ .. ....................... .................................. 55,000.00 .... ............................... 55,000.00 55 . ............... KTAIMENT( .L .......... .... ....... " ........................... L S . .......................... 5,000.00 .................. ................. 5,000.00 DUST COLLECTION L S C�ffffffff 5,000.00 5 0 00 0 0 DEHUMIDIFICATION..................................................................................................... .......... ****'**'* ...... ............ ........... ........... ES .......... ............ i ........... - .... 2-5-,-66EOO ........ .. . ..... . .... 2.5.,00.0...00 ................. DISINFECTION ....... L� .......... ...... ..................... ....... 2' " 050"0". '00' .... *'2,'0'00.00 ............................. N ...... , ...... * ........................................ , ............ , .. SITE CLEAN UP .............................. ........................................................................ .................... ................ ............ .... ........... L S ........................... ................ ........ ......O �,000.00 ....3.. , ** ..,.0.. 0I .0.....0..0 . ... . ........................ 0.00 ................ I .......... . 0 ** .....0'' 0 00 ........... . .......................... .00 STRUCTURALIMODIFICATIONS BALCONY - OSHA MODIFICATIONS LF 0 150.00 0.00 CAULKING............................. .......................................................................... .... .......... I ...... . ................ .00 .., ........ I .................. 6,000.00 CONDENSATE D-R–AIN LINE W/CHECK VALVE-SST .............. * ..................... 0 .... , ........................................................... 1,850.00 0.00 dff Kff '" ... .. .. ....... .................. .... ... .... * ............ .. ....................... .................................. ES , T '"" ......... ..." T, 5 6:66 * ......... .. ... . ..... . . ' �250.00 ........... , ........... EAUDE R ............ F ..................... u . . . ..... ..... 10 0 ..... ... -, ......... ..................................... 110.00 11000.00 C�ffffffff SF 0 10.00 ..... . .... '00 0 00 ................................ VENT ......EX ....... .- ........i ......... ........ .i........ 6,850.00 .......6 . I 850.00 ............... ................... ............. 11 .......................................... UVERFLOW PIPE REPLACEMENT ................................................. ... ............................................................................................. ... ....... ............... L S ........................ 1 ... ...... ... ......... 1 ........................ ........ .. . '-......... 00 ..... 6 . .0 . 0 ........................... 0 . ........................ 0.00 ................ I .......... . OTHER TCLP TESTING ............................................................................................................... LS 1 3tOOO.00 3,000.00 PLANS/SPECS ......... )4fi§ ..................... ............ .................... ........................... .................................. .................................................................... FIELDINSPECTION ......... ................. HRS ........ 0 . 0 . 0 .................... 0 . 0 . 0 ........................... ........ ..... , ............ --- .... , .............. ****'*'*""* ...................... --- ... , .......... ...... I .................. I ....... .............................................................................................................. ....... -1§ ............ ............... ... T" ........... ............................. 6,00...00 " ''* - .... , * .............. ............................... 3,000.00" '- -" '-, ...... , ............. ......................... ... ......... I ........................... 0 —, 6-66 .................... I---- 6'.0-0, ............................ PAINTING PRESSURE WASH I Interior Wet: 0 SF 0 0.50 0.00 I Interior Dry: 0 I Exterior: 0 SF 0 0.50 ......................... SPOT REPAIR I Interior Wet: 0 SF 0 10.00 0.00 I Interior Dry: 0 Si F ... ..... . .... ....... ........... ............. 110.00 .......................... I Exterior: 0 .... .... SF 0 ..... 6 . .0 . 0 ........................... OVERCOAT I Interior Wet: 0 SF 0 5,00 0.00 I Interior Dry: 0 ....................... SF ......................... 0 ........... * ............... I Exterior: 0 SF 0 3.ao .." .................. 0 0.0 TOTAL REPAINT I Interior Wet: 100 SF 12,000 120,000.00 I Interior Dry: 100 SF 17AM ........................ K:2 ............................... 131,250.00 1 Exterior: 100 ................ ........... §P ...... T6,300 ....... 11 -00 ....... , ..... .............. 1 : ILettering /Lo go: 100 .. ............. LS ................................. 1 6,000,00 ........ ....... ................... 6,000.00 SUB TOTAL _ I 64--0,650.00 =:11=% CONTINGENCY 1 64,065.00 I 7-04,715.00 TOTAL Appendix E CCC &L Inc. Lab Report CORROSION CONTROL CONSULTANTS & LABS, INC. a GPI company ANALYTICAL LABORATORY REPORT Wednesday, April 23, 2014 Page 1 of 2 CUSTOMER: SEI-I, Inc. DATE RECEIVED: Wednesday, April 16, 2014 3535 Vadnais Center Dr PO /PROJECT #: 1276381.0 St. Paul, MN 55110 SUBMITTAL #: 2014 -04 -17 -003 LAB NUMBER: AB74457 <RL Sampled By: Dan Zienty Date Sampled: Tuesday, April 15, 2014 Job Location: Eagan, MN Sample Description: Paint Chips Sample Identification: 1: Ext. Base <RL Preparation Method: EPA 3050B -P -M (Acid Digestion for Paints) Analysis Method: EPA 6010C (ICP -AES Method for Determination of Metals) Date Analyzed: Tuesday, April 22, 2014 LAB NUMBER: AB74458 Sampled By: Dan Zienty Job Location: Eagan, MN Sample Identification: 2: Int. Dry @ Base Preparation Method: EPA 3050B -P -M (Acid Digestion for Paints) Analysis Method: EPA 6010C (ICP -AES Method for Determination of Metals) Date Analyzed: Tuesday, April 22, 2014 REPORTING ELEMENT RESULT (by dry weieht) LIMIT (RL) Cadmium <RL 0.00075% Chromium <RL 0,0013% Lead <RL 0.0025% LAB NUMBER: AB74458 Sampled By: Dan Zienty Job Location: Eagan, MN Sample Identification: 2: Int. Dry @ Base Preparation Method: EPA 3050B -P -M (Acid Digestion for Paints) Analysis Method: EPA 6010C (ICP -AES Method for Determination of Metals) Date Analyzed: Tuesday, April 22, 2014 Date Sampled: Tuesday, April 15, 2014 Sample Description: Paint Chips CCC &L has obtained accreditation under the programs detailed on the final page of the laboratory report. The accreditations pertain only to the testing performed for the elements, and in accordance with the test methods, listed in the scope of accreditation table. Testing which is performed by CCC &L according to other test methods, or for elements which are not included in the table fall outside of the current scope of laboratory accreditation. This report sliall not be reproduced except in fall, without written approval of CCC &L. 4403 Donker CT SE Kentwood, MI 49512 -4054 (616) 940 -3112 www.ccclabs.coin • www.gpinet.com REPORTING ELEMENT RESULT (by (try weir =ht) LIMIT (RL) Cadmium <RL 0.00075% Chromium 0.42% 0.0013% Lead 0.15 % 0.0025% Date Sampled: Tuesday, April 15, 2014 Sample Description: Paint Chips CCC &L has obtained accreditation under the programs detailed on the final page of the laboratory report. The accreditations pertain only to the testing performed for the elements, and in accordance with the test methods, listed in the scope of accreditation table. Testing which is performed by CCC &L according to other test methods, or for elements which are not included in the table fall outside of the current scope of laboratory accreditation. This report sliall not be reproduced except in fall, without written approval of CCC &L. 4403 Donker CT SE Kentwood, MI 49512 -4054 (616) 940 -3112 www.ccclabs.coin • www.gpinet.com CORROSION CONTROL CONSULTANTS & LABS, INC. a GPI company ANALYTICAL LABORATORY REPORT Wednesday, April 23, 2014 Page 2 of 2 CUSTOMER: SEH, Inc. DATE RECEIVED: Wednesday, April 16, 2014 3535 Vadnais Center Dr PO /PROJECT #: 1276381.0 St. Paul, MN 55110 SUBMITTAL #: 2014 -04 -17 -003 Unless otherwise noted, the condition of each sample was acceptable upon receipt, all laboratory quality control requirements were met, and sample results have not been adjusted based on field blank or other analytical blank results. Individual sample results relate only to the sample as received by the laboratory. Tests Reviewed By: Jason Kraai, Senior Analyst CCC &L has obtained accreditation under the following programs: National Lead Laboratory Accreditation Program ( NLLAP) ELLAP: AIHA Laboratory ELLAP Accreditation Program Laboratory, ID #101030 (www.aiha.org) OH: Ohio Department of Health Lead Poisoning Prevention Program, Approval #E10013 (www.odh.ohio.ciov) AIHA Laboratory IHLAP Accreditation Program (www.aiha.org) IHLAP: Laboratory ID #101030 National Environmental Laboratory Accreditation Program ( NELAP) NY: State of New York Department of Health, Laboratory ID #11609 (Serial #50712-50716) (518- 485 -5570) LA: State of Louisiana Department of Environmental Quality, Laboratory ID #180321 (Certificate 05036) ( www.deg.louisiana.gov) OK: Oklahoma Department of Environmental Quality, Laboratory ID #9993 (Certificate 2013 -040) ( www. deg. state. ok.us) The accreditations pertain only to the testing performed for the elements, and in accordance with the test methods, listed in the table below. Testing which is performed by CCC &L according to other test methods, or for elements which are not included in the table below fall outside of the current scope of laboratory accreditation. Customers are encouraged to verify the current accreditation status with the individual accreditation programs by calling or visiting the appropriate website for the applicable program. Air and Emissions Element/Test Particulates (PM 10) Total Suspended Particulates (TSP) Lead in Airborne Dust Lead in Airborne Dust Metals in Airborne Dust Solid Chemical Materials Element/Test TCLP Acid Digestion Lead in Soil Lead in Paint Lead in Paint Lead in Dust Wipes Lead in Dust Wipes Non - Potable Water / Analysis by ICP Element/Test Method Arsenic EPA 6010C/ EPA 200.7 Rev 4.4 Barium EPA 6010C/ EPA 200.7 Rev 4.4 Cadmium EPA 6010C/ EPA 200.7 Rev 4.4 Chromium EPA 601 OC/ EPA 200.7 Rev 4.4 Copper EPA 6010C/ EPA 200.7 Rev 4.4 Lead EPA 6010C/ EPA 200.7 Rev 4.4 Mercury EPA 245.1 Rev.3 Mercury EPA 7470A Nickel EPA 6010C/ EPA 200.7 Rev 4.4 Selenium EPA 6010C/ EPA 200.7 Rev 4.4 Silver EPA 6010C/ EPA 200.7 Rev 4.4 Zinc EPA 6010C/ EPA 200.7 Rev 4.4 Acid Digestion EPA 3010A SCOPE OF ACCREDITATION Method Accreditation(s) 40 CFR 50 Appendix J NY, LA 40 CFR 50 Appendix B NY, LA NIOSH 7300 ELLAP, OH, NY, LA EPA 600 /R- 93/200/ EPA 6010C ELLAP, OH EPA 600 /R- 93/200/ NIOSH 7300/ EPA 6010C IHLAP Method Accreditation(s) EPA 1311 (Sample Preparation Method) NY, LA, OK EPA 30508 NY, LA EPA 30508/ EPA 6010C ELLAP, OH, NY, LA, OK EPA 3050B/ EPA 6010C ELLAP, OH, NY, LA ASTM D 3335 -85A/ EPA 6010C NY EPA 30508/ EPA 6010C NY, LA EPA 600/R- 93/200/ EPA 6010C ELLAP, OH Accreditation(s) NY, LA, OK NY, LA, OK NY, LA, OK NY, LA, OK NY, LA, OK NY, LA, OK NY, LA, OK NY, LA, OK NY, LA, OK NY, LA, OK NY, LA, OK NY, LA, OK NY, LA This report shall not he reproduced except in fill, without written approval of CCC &L. 4403 Donker CT SE Kentwood, MI 49512 -4054 • (616) 940 -3112 • www.ecolabs.com • www.gpineccom z 0 0 0 0 z z z z ILOLI ILOL, Vvi ro @ o. 0 LL cr rr m O ca n 2 n a) 0) .0 RS CL E 0 0 "M IL 0 CD rV E 00 cc U-) N LO 0 06 (6 0 T- (C) r C) 0 eN- ■— -y- C? Ch C: C:) 0 0 0 g 0(6 0 Cr) - r, C:j CO L) "t 'j- ((U 1) 4;3" CL I ji� m 3 IL B E m C/) x C) -Cc) CU ca a) r- (D 0 F 0 D❑❑❑❑ 1 ❑ L z 0 F- LLI 0 rn w a < C) ui uj M LLi 0 < g 01- _j w 0 W Lli ww < w .1 w E E —j Lu U) E a (L 5 ❑❑❑ ❑❑❑❑F ti 0 L.L O ui F: ro JIMMI E V) E E CO E M =3 -J 6 Z C) C) co v E 0 CD O PM E E ca ca a c= 72 t 6 E a) (D > > inra) a) Appendix F Tower FAA Airspace Review Attachment A Tower FAA/Airspace Review June 30, 2014 Page 3 Attachment A 2007 Airspace Case ASK 2007 -AGL- 5449 -OE 4122/2014 Form 7460 -1 for ASN; 2007 -AGL- 5440 -OE r, fhe system will he going offline a- i 7 pm US /Eastern on Thursday, April 24, 2014 for planned %C FedaCal AViR[IUfI upgrades, We apologize for any inconvenience. ❑ Adminisktatlon Form 7460.4 for ASN: 2007- AGL-W9.0F a OE /AAA Overview Sponsor's Representative Information _. ..... Sponsor: --....._....._....... ..................................................... Study (ASN): ....... .. .......... ....._........_........ 2007 - AGL - 5449 -OE ......................... ................. .......... ......._........................................................ ................... .................. .............. Received Date: 06/2612007 Prior Study: Attention O €: Entered Date: 06/2612007 Status: Determined Completion Date: 09/10/2007 Letters: Determination's Expiration Date: Supplemental Form 7460 -2: Add 7460 -2 Map: Vlew Map Sponsor Information ... ......'Dakota, .. _. ... ..... ............ .. ... ... ............. Sponsor's Representative Information _. ..... Sponsor: .. County of ..... ........................... -..,-.............................. .......... ......,..-.._....... ............. ........... ... .,. - Representative: PSC Alliance Inc, Attention Of: B.J. Battig Attention O €: ,ieff Nelson Address: 1590 Highway 55 Address: 4921 Fifth Avenue South jAddross2: Nearest County; Address2: Nearest Airport: i City: Hastings City: Minneapolis State: MN State: MN Postal Code: 55033 Postal Code: 55419.5644 Country: u5 Country: us Phone: 651 -438 -4532 Phone: 612 -216 -1502 Fax: 651- 438 -4405 Fax: BBB- 384 -9171 Construction Info Structure Summary _ ...... .... ...................... Notice Of: EXIST Structure type. Water Tank Duration: PERM (Months; 0 Days: 0) Structure Name: Sperry Water Tank Work Schedule: 01/01/2007 to 07/31/2007 FCC Numbar; Date Built: Structure Details ............... .... _. ............. ............ _ ... _..,...,.,..... ,.........,..,...,._... ............ ..:............... Latitude (NAD 83): 44° 50' 38.20" N Longitude (NAD 83): 93° 10' 09,73" W Horizontal Datum: NAD 83 Survey Accuracy: 2C Marking /Lighting: None Other Description: Unit Name: MHz City: Eagan State: MN Nearest County; Dakota Nearest Airport: MSP bistance to Structure: 19408 feet On Airport; No Direction to Structure: 135.551 Description of Location: Pre�eXistlnq"etertank. Description of Proposal: Modify tap railing; add microAave dish; reconfigure antennas to reduce overall height, Height and Elevation ........... . . ......... ....... ........ .... ... ..._........ ...... ..... .........,......._..,...,........., ........ .... ...._........ .........._,_.__... ............ .. ........ ........_ Proposed ONE DET Site Elevation: 921 Structure Height: 166 0 166 Total Height (AMEL): 1087 0 10137 Frequencies LawFreq HlghFreq iJn(t CRP Unit 154,785 154,785 MHz 200 W 806 824 MHz 500 W 851 866 MHz 500 W 6750 6750 MHz 62.2 dBm hdps :ltoeaaa.faa.govloeaaalo) Bernal/ searchActlon, Jsp 7actlon= displayOECase &oeCascfD= 524230 1/2 Federal Aviation Administration Aeronautical Study No. Air Traffic Airspace Branch, ASW -520 2007 - AGL - 5449 -OE 2601 Meacham Blvd, Fort Worth, TX 76137 -0520 Issued Date: 09/10/2007 B.J. Battig Dakota, County of 1590 Highway 55 Hastings, MN 55033 ** DETERMINATION OF NO HAZARD TO AIR NAVIGATION ** The Federal Aviation Administration has conducted an aeronautical study under the provisions of 49 U.S.C., Section 44718 and if applicable Title 14 of the Code of Federal Regulations, part 77, concerning: Structure: Water Tank Sperry Water Tank Location: Eagan, MN Latitude: 44 -50 -38.20 N NAD 83 Longitude: 93 -10 -9.73 W Heights: 166 feet above ground level (AGL) 1087 feet above mean sea level (AMSL) This aeronautical study revealed that the structure does not exceed obstruction standards and would not be a hazard to air navigation provided the following condition(s), if any, is(are) met: Based on this evaluation, marking and lighting are not necessary for aviation safety. However, if marking and /or lighting are accomplished on a voluntary basis, we recommend it be installed and maintained in accordance with FAA Advisory circular 70/7460 -1 K Change 2. This determination is based, in part, on the foregoing description which includes specific coordinates, heights, frequency(ies) and power. Any changes in coordinates, heights, and frequencies or use of greater power will void this determination. Any future construction or alteration, including increase to heights, power, or the addition of other transmitters, requires separate notice to the FAA. This determination does include temporary construction equipment such as cranes, derricks, etc., which may be used during actual construction of the structure. However, this equipment shall not exceed the overall heights as indicated above. Equipment which has a height greater than the studied structure requires separate notice to the FAA. This determination concerns the effect of this structure on the safe and efficient use of navigable airspace by aircraft and does not relieve the sponsor of compliance responsibilities relating to any law, ordinance, or regulation of any Federal, State, or local government body. A copy of this determination M11 be forwarded to the Federal Communications Commission if the structure is subject to their licensing authority, Page 1 of 3 If we can be of fitrther assistance, please contact our office at (847) 294 8084. On any future correspondence concerning this matter, please refer to Aeronautical Study Number 2007 -AGL- 5449 -OE. Signature Control No: 524230. 100622551 Carole Bernacchi Technician Attachment(s) Frequency Data Page 2 of 3 (DNE) Page 3 of 3 Frequency Data for ASN 2007 -AGL- 5449 -OE LOW HIGH FREQUENCY ERP FREQUENCY FREQUENCY UNIT ERP UNIT 806 824 MHz 500 W 851 866 MHz 500 W 154.785 154.785 MHz 200 W 6750 6750 MHz 62.2 dBm Page 3 of 3 Appendix G Site Photographs Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Appendix G - 1 EAGAN 127638 Feasibility Study Report Appendix G - 2 City of Eagan, Minnesota Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Appendix G - 3 EAGAN 127638 Feasibility Study Report Appendix G - 4 City of Eagan, Minnesota Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Appendix G - 5 EAGAN 127638 Feasibility Study Report Appendix G - 6 City of Eagan, Minnesota Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Appendix G - 7 EAGAN 127638 Feasibility Study Report Appendix G - 8 City of Eagan, Minnesota Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Appendix G - 9 EAGAN 127638 Feasibility Study Report Appendix G - 10 City of Eagan, Minnesota Feasibility Study Report EAGAN 127638 City of Eagan, Minnesota Appendix G - 11 Appendix H Zoning Email from R.Matthys Sperry Tower - Telecommunications Alternatives p... Russ Matthys t0: - - "' Dan Zienty (dzienty @sehinc.com) 03/28/2014 09:37 AM Cc: Jon Eaton Hide Details From: Russ Matthys <RMatthys @cityofeagan.com> To: "Dan Zienty (dzienty @sehinc.com)" <dzienty @sehinc.com >, Cc: Jon Eaton <JEaton @cityofeagan.com> Histoiy: This message has been replied to and forwarded. Ilan, Page 1 of 1 I spoke to Planning. If we remove the water tower structure in its entirety and replace it with a telecommunications structure, we will need to have the City Council approve a Conditional Use Permit. If, however, we only remove the tank and utilize the base, we would not need to get a CUP. In thinking more about the microwave design factor for the tower, it will be important for us to give the Council some practical options on May 13, regardless of how far along we are in the process. Thanks for leading the charge on this. Russ Russ Matthys, P.E. I Public Works Director I City of Eagan City of Eagan 13830 Pilot Knob Road I Eagan, MN 55122 1651-676-5646 1651 -675- 5694 (Fax) 1 rmatthys6citygfeagan.com THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND /OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the Intended recipient. If you received this In error, please contact the sender and delete the a -mall and Its attachments from all computers. file : / / /C:/ Users /dzienty /AppDaWLor,al /Temp /notes7ABDE5/ web8708.litin 7/1/2014 Appendix I Tower FAA Airspace Review Attachment B Tower FAA/Airspace Review June 30, 2014 Page 4 Attachment B 2014 Airspace Case AS N : 2 014 -A C L- 4816 -0 E Mail processing Center Federal Aviation Administration Southwest Regional Office Obstruction Evaluation Group 2601 Meacham Boulevard Foil Worth, TX 76193 Issued Date: 06/09/2014 Jon Eaton City of Eagan 3 83 0 Pilot Knob Road Eagan, MN 55122 Aeronautical Study No. 2014 -AGL- 4816 -OE Prior Study No. 2007- AGL - 5449 -OE "'DETERMINATION OF NO .HAZARD TO AIR NAVIGATION" The Federal Aviation Administration has conducted an aeronautical study under the provisions of 49 U.S.C., Section 44718 and if applicable Title 14 of the Code of Federal Regulations, part 77, concerning: Structure: Water Tank Sperry Water Tank Location: Eagan, MN Latitude: 44-50-38.20N NAD 83 Longitude: 93-10-09,73W Heights: 921 feet site elevation (SE) 190 feet above ground level (AGL) 1111 feet above mean sea level (AMSL) This aeronautical study revealed that the structure does not exceed obstruction standards and would not be a hazard to air navigation provided the following condition(s), if any, is(are) met: It is required that FAA Form 7460 -2, Notice of Actual Construction or Alteration, be e -filed any time the project is abandoned or: At least 10 days prior to start of construction (7460 -2, Part 1) X Within 5 days after the construction reaches its greatest height (7460 -2, Part 2) Based on this evaluation, marking and lighting are not necessary for aviation safety. However, if marking/ lighting are accomplished on a voluntary basis, we recommend it be installed and maintained in accordance with FAA Advisory circular 70/7460 -1 K Change 2. This determination expires on 12/09/2015 unless: (a) the construction is started (not necessarily completed) and FAA .Form 7460 -2, Notice of Actual Construction or Alteration, is received by this office. (b) extended, revised, or terminated by the issuing office. (c) the construction is subject to the licensing authority of the Federal Communications Commission (FCC) and an application for a construction permit has been filed, as required by the FCC, within 6 months of the date of this determination. In such case, the determination expires on the date prescribed by the FCC for completion of construction, or the date the FCC denies the application. Page I of 2 NOTE: REQUEST FOR EXTENSION OF THE EFFECTIVE PERIOD OF THIS DE'T'ERMINATION MUST BE E -FILED AT LEAST 15 DAYS PRIOR TO THE EXPIRATION DATE. AFTER RE- EVALUATION OF CURRENT OPERATIONS IN THE AREA OF THE STRUCTURE TO DETERMINE THAT NO SIGNIFICANT AERONAUTICAL CHANGES HAVE OCCURRED, YOUR DETERMINATION MAY BE ELIGIBLE FOR ONE EXTENSION OF THE EFFECTIVE PERIOD. This determination is based, in part, on the foregoing description which includes specific coordinates, heights, frequency(ies) and power. Any changes in coordinates , heights, and frequencies or use of greater power will void this determination. Any future construction or alteration, including increase to heights, power, or the addition of other transmitters, requires separate notice to the FAA. This determination does include temporary construction equipment such as cranes, derricks, etc., which may be used during actual construction of the structure. However, this equipment shall not exceed the overall heights as indicated above. Equipment which has a height greater than the studied structure requires separate notice to the FAA. This determination concerns the effect of this structure on the safe and efficient use of navigable airspace by aircraft and does not relieve the sponsor of compliance responsibilities relating to any law, ordinance, or regulation of any Federal, State, or local government body. Any failure or malfunction that lasts more than thirty (30) minutes and affects a top light or flashing obstruction light, regardless of its position, should be reported immediately to (877) 487.6867 so a Notice to Airmen (NOTAM) can be issued. As soon as the normal operation is restored, notify the same number. A copy of this determination will be forwarded to the Federal Communications Cornrnission (FCC) because the structure is subject to their- licensing authority. If we can be of further assistance, please contact our office at (847) 294-8084, oil any future correspondence concerning this matter, please refer to Aeronautical Study Number 2014 -AGL- 4816 -OE. Signature Control No: 216190451- 220362716 Carole Bernacchi Technician cc: FCC Page 2 of 2 (DNE) Appendix J SHPO & USFWS Response Letter & Memo by J.Eaton k' iIF Minnesota Historical Society STATE HISTORIC PRESERVATION OFFICE May 29, 2014 Mr. Jeffrey Olson Short Elliott Hendrickson Inc, 3535 Vadnals Center Drive St. Paul, MN 55110 -5196 Using the Power of History to Transform Lives PRESERVING'!, SNARING CONNECTING RE: Demolish existing water tower at 3113 Pilot Knob Road; construct a cell tower on same site T27 R23 S9 NE Eagan, Dakota County SEH Number; EAGAN 127638 SHPO Number; 2014 -1756 Dear Mr. Olson; Thank you for the opportunity to comment on the above project. It has been reviewed pursuant to the responsibilities given the State Historic Preservation Officer by the National Historic Preservation Act of 1966 and implementing federal regulations at 36 CFR 800, and pursuant to the provisions of the nationwide programmatic agreement governing telecommunications facilities. Based On available information, we conclude that no historic properties listed In or eligible for listing in the National Register of Historic Places (from the categories defined in Section VI.D, of the September 2004 Nationwide Programmatic Agreement) will be affected by this project. Please contact our Compliance Section at (651) 259 -3455 if you have any questions regarding our review of this project. Sincerely, Sarah J. Beimers, Manager Government Programs and Compliance Minnesota Historical Society, 345 Kellogg Boulevard west, Saint Paul, Minnesota 55102 651- 259 -3000 - 888- 727 -8386 - www,mnhs.org From: Usa Mandell To: Jeff Olson subject: RE: Eagan Cell Phone Tower; USFWS Coordination Letter Pate; 05/21/2014 11:19 AM You have correctly assessed the proposed cell tower location for the presence /absence of Federally endangered and threatened species. We concur with your determination that there are no species located in your project area and, therefore, a "no effect" determination is appropriate. Lisa Mandell Deputy Field Supervisor U.S. Fish and Wildlife Service Twin Cities Ecological Services Field Office 4101 American Blvd. East Bloomington, Minnesota 55425 612- 725 -3548 x2201 From: Jeff Olson [mailto:jolsonPsehinc.com] Sent: Monday, April 28, 2014 12:20 PM To: Lisa_MandellQfws.gov Subject: Eagan Cell Phone Tower; USFWS Coordination Letter Hello Lisa, Per our phone conversation a few minutes ago, please find attached an electronic PDF of our coordination letter to you (USFWS) concerning the proposed cell tower. Currently the antenna is located on a water tower. The proposed will be on the same location but will be on a monopole, Could you send me a concurrence letter? Thank youl Best Regards, Jeffrey Olson Senior Scientist SEH, Inc. 3535 Vadnals Center Drive St, Paul, MN 55110 -5196 651 318 0340 (office) 612 598 4254 (mobile) www,sehino.com A SEH MEMORANDUM TO, Jon Eaton, Utility Superintendent City of Eagan, MN FROM: Jeffrey Olson, Senior Scientist DATE; May 2, 2014 RE; Sperry Communication Tower Collocation SEH No. 127638 The City of Eagan will relocate an existing cell phone anterma from the existing water tower at 3113 Pilot Knob Road in Eagan, Minnesota (zip code 55121) to anew monopole structure located at the same address. The ground elevation at the tower location is 921 feet. The elevation of the existing water tower plus antenna is 1071. The elevation of the top of the proposed structure (including antenna) is 1110 feet. The following paragraphs demonstrate compliance under the FCC rules implementing NEPA (Title 47 of the Code of Federal Regulations, Part 1, Subpart I, rule sections 1.1301 to 1.1319). Section 1.1307 lists eight (8) circumstances that are considered environmentally sensitive and require an EA prior to construction. The following paragraphs demonstrate that this project does not result in any potential effects in any of those eight situations. 1, Is the antenna structure located in an officially designated wilderness area? There are three (3) designated wilderness areas in Minnesota according to www,wilderness.net. All are managed by the U.S. Fish and Wildlife Service. The Boundary Waters Canoe Area Wilderness is located across the northcra portion of the Superior National Forest in northeastern Minnesota. The Tamarack Wilderness is located in the Tamarac National Wildlife Refuge in Becker County, The Agassiz Wilderness is located in the Agassiz National Wildlife Refuge in Marshall County. The project is located in Dakota County in the Twin Cities Metropolitan Area. The nearest officially designated wilderness area is more than 170 miles northwest of the project site. The project site is located approximately two (2) miles from the US Fish and Wildlife Service Minnesota Valley National Wildlife Refuge and the Mississippi National River and Recreation Area (www.nps.gov) a partner park where the National Park Service works with other agencies. The Park Service owns 35 of the approximately 54,000 acres within the MNRRA, boundary. All the rest is owned and managed by partner agencies. The proposed project would consist only of relocating all existing tower and would not result in adverse impact to the Minnesota Valley National Wildlife Refuge or the Mississippi National River and Recreation Area. The project site is not located near a designated Scenic and Wild River (www.rivers.gov) or within 1/d mile of a National Scenic Trail as identified by the National Park Service (www.nps.gov). 2. Is the antenna structure located in an officially designated wildlife preserve? There are 13 designated wildlife refuges and seven (7) wetland management districts (WMDs) in Minnesota managed by the U.S. Fish and Wildlife Service (www.fws, ovg /refuges }. The Twin Cities Metropolitan Area is home to the Minnesota Valley National Wildlife Refuge and the Minnesota Valley Wetland Management District along the Minnesota River approximately two (2) miles east of Short Elliott Hendrickson Inc., 3535 Vadnals Center Drive, St, Paul, MN 55110 -5196 SEH is an equal opportunity employer I www.sehinc.com 1 651.490.2000 1 800.325.2056 1 888.908.8168 fax Errorl Reference source not found. May 2, 2014 Page 2 the project site. The proposed project would consist only of relocating an existing tower and would not result in adverse impact to the Minnesota Valley National Wildlife Refuge. Will the antenna structure likely affect listed threatened or endangered species or designated critical habitats, jeopardize the continued existence of any proposed endangered or threatened species, or result in the destruction or adverse modification of proposed critical habitats? The USFWS listed species known from Dakota County, derived from the USFWS web-page (March 2014 revision), are summarized in the following table; Northern Iona - eared bat Myotis septenh-ionalis Higgins ey Ready mom., ussel (Lampsilis higginsii) Prairie bush clover (Lespedeza 1 eptostachya) Proposed as Hibernates in caves and mines - swarming Endangered in surrounding wooded areas in autumn. Roosts and forages in upland forests during spring and summer. Endangered Mississippi River Threatened Native prairie on well- drained soils We conclude that habitat for these species is not present in the cell tower project area and that the proposed cell tower improvement would have no impact on these species or their habitat. Correspondence from the USFWS concurs with our conclusions that the proposed project would have no impact on federally - listed species nor their habitats.. We consulted the Natural Heritage Database (DNR) and the resources in the following table are known from within the 1 mile buffer of the proposed cell tower; however, all of these resources are associated with Gun Club Lake, a backwater of the Minnesota River, and the proposed cell tower would not affect these species nor their habitats. Scientific Name Calcareous Fen (Southeastern) Type Echinochloa walteri Vireo bellii Cypripedium candidum Oxypolis rigidior Carex sterilis Valeriana edulis var. ciliata Common Name Status Calcareous Fen (Southeastern) (protected plant community) Walter's Barnyard Grass No Status Bell's Vireo No Status Small White Lady's - slipper Special Concern (no protection afforded) Cowbane No Status Sterile Sedge State Threatened Valerian State Threatened Error! Reference source not found. May 2, 2014 Page 3 4. Will the antenna structure affect districts, sites, buildings, structures or objects, significant in American history, architecture, archeology, engineering or culture, that are listed, or are eligible for listing in the national Register of Historic Places (NRHP)? The proposed project does not meet any of the exclusions listed in Section III of the Nationwide Programmatic Agreement Regarding the Section 106 National Historic Preservation Act Review Process (NPA) (Federal Communications Commission, September 2004). Therefore, it was determined that consultation with the Minnesota State Historic Preservation Office (SHPO) was required, Coordination with the SETO revealed that the properties in the following table have been inventoried by the SHPO and are within or near the 1/2 mile visual Area of Potential Effect (APE) of the proposed tower. None of these resources are on the National Register, eligible for listing on the National Register, or designated as a National Historic Landmark. In a phone conversation with Sarah Beimers (SHPO), Ms. Beirners recommended that a cultural resources study be completed on the potential cultural importance of the existing water tower, a structure built in 1967. Resource Type County/ City Address TRS (quarters) Inventory Number Lost Spur Golf and Country Club Dakota/ Eagan 2750 Sibley Memorial Hwy. 27, 23, 4 (NE SW NE) DK- EGC -01 B House Dakota/ Eagan 2971 Pilot Knob Rd. 27, 23, 4 DK- EGC -021 House Dakota/ Eagan 2930 Pilot Knob Rd, 27 23 3 DK -EGC -022 House Dakota/ Eagan 1450 Skyline Rd. 27, 23, 4 DK- EGG-023 Fort Snelling State Park Hennepin/ Fort Snelling Military US Hwy 5 and Post Rd. 27, 23,4 (W) HE -FSR -0107 In a letter dated May 2, 2014, SEH requested that the Minnesota SHPO concur with the conclusion that the proposed project would not adversely affect identified historic properties. The SHPO concurred with that finding in a response letter appended as Attachment 1. 5. Will the antenna structure affect Indian religious sites. Based on the requirements of the Nationwide Prograrntnatic Agreement Regarding the Section 106 National Historic Preservation Act Review Process (NPA), Tribal consultation was required because the proposed project did not meet the exclusions of the NPA. SEH submitted documentation about the proposed project to Minnesota Tribes listed on the FCC Tower Construction Notification website page (hUs: / /wirele oovv/TribalHisioricNotif cation /listTribes,litm). In a letter dated April 28, 2014 SEH provided information about the proposed project and requested comments frolrr the Tribes listed in the table below, Date of Notification Tribe Name Contacts in writing) Response to Contact Bois Forte Band of Minnesota Chairman Kevin Leecy Sept. 29, 2011 None received Chippewa Rosemary Berhens, THPO Chairwoman Karen Diver Fond du Lac Reservation Leroy Defoe, Cultural Resources Sept. 29, 2011 None received Coordinator ]Crror! Reference source not found. May 2, 2014 Page 4 Of the tribal contacts, and the Minnesota. Indian Affairs Council, most have not yet responded. However, Mr. Leonard Wabasha, Cultural Resources Director of the Shakopee Mdewakanton Sioux Community, responded with an e-mail on May 1, 2014, as follows: RE: 3113 Pilot Knob Road, Eagan, MN 55121 Good Afternoon Jeffery Olson, Despite the fact that this area has been previously disturbed, I must advise caution due to the sensitive history and nature of Pilot Knob. Even though the area has been nearly entirely landscaped, human remains or other TCP's may still exist or be present. In the event of an inadvertent discovery please contact the proper authorities and cease all ground disturbing activities. Thank you for the opportunity to comment, Have a Great Dayl Respectfully, Leonard E Wabasha Director Cultural Resources Shakopee Mdewakanton Sioux Community 2330 Sioux Trail NW Prior Lake, MN 55372 PH: 952 - 496 -6120 Date of Notification Tribe Name Contacts in writing) Response to Contact Chairman Noonan W. Grand Portage sand of the Deschampe Sept. 29, 2011 None received Minnesota Chippewa April McCormick, Tribal Council Secretary/ Treasurer Leech Lake Band of Ojibwe Chairman Arther LaRose Gina M. Lemon, THPO Sept. 29, 2011 No known recorded sites Lower Sioux Indian Community of President Gabe Prescott Sept. 29, 2011 None received Minnesota Anthony Morse, THPO Marge A. Anderson, Chief Mille Lacs sand of OJibwe Executive Sept. 29, 2011 No cultural significance Natalie We aus THPO President Victoria Winfrey Prairie Island Indian Community Heather Westra, Director of Sept. 29, 2011 None received Natural Resources Red Lake Band of Chippewa Indians Chairman Floyd Jourdain Ms. Kathryn Beaulieu, Tribal Sept. 29, 2011 None received of Minnesota Information Center Shakopee Mdewakanton Sioux Chairman Stanley R. Crooks Leonard Wabasha, Cultural Sept. 29, 2011 None received Community Resources Director Upper Sioux Community of Chairman Kevin Jensvold Minnesota Marlow LaBatte, Senior Member Sept. 29, 2011 None received at Large White Earth Band of Minnesota Dr. Erma Vizenor, Chairwoman Sept. 29, 2011 None received Chippewa Tom McCauley, THPO Minnesota Indian Affairs Council Jim Jones Sept. 29, 2011 None received Of the tribal contacts, and the Minnesota. Indian Affairs Council, most have not yet responded. However, Mr. Leonard Wabasha, Cultural Resources Director of the Shakopee Mdewakanton Sioux Community, responded with an e-mail on May 1, 2014, as follows: RE: 3113 Pilot Knob Road, Eagan, MN 55121 Good Afternoon Jeffery Olson, Despite the fact that this area has been previously disturbed, I must advise caution due to the sensitive history and nature of Pilot Knob. Even though the area has been nearly entirely landscaped, human remains or other TCP's may still exist or be present. In the event of an inadvertent discovery please contact the proper authorities and cease all ground disturbing activities. Thank you for the opportunity to comment, Have a Great Dayl Respectfully, Leonard E Wabasha Director Cultural Resources Shakopee Mdewakanton Sioux Community 2330 Sioux Trail NW Prior Lake, MN 55372 PH: 952 - 496 -6120 Error! Reference source not found. May 2, 2014 Page 5 Cc; Prairie Island THPO Should any human remains or suspected human remains be encountered during construction, work would be halted and the County Sheriff's Office and the Office of the State Archaeologist would be notified immediately. 6. Will the antenna structure be located in a floodplain? The Flood Insurance Rate Map (FIRM) for Dakota County, Minnesota, Panel 80 of 525 (Map number 27037C0080E) shows the project site is located in Zone X, an area outside the 500 -year floodplain. 7. Will construction of the antenna structure involve significant change in surface features including wetland fill, deforestation or water diversion? The U.S. Fish and Wildlife Service National Wetlands Inventory (NWI) Wetlands Mapper indicates no wetland, lake or riverine habitat on the project site. The site of the proposed project is industrial/ commercial with parking lots and landscaped corporate campus. S. Is the antenna structure located in a residential neighborhood and required to be equipped with high intensity white lights? No. The top of the monopole would be equipped with a red blinking aviation light. The project will not cause human exposure to levels of radiofrequency radiation in excess of permitted limits. The radicfrequency radiation generated by the antennas for the proposed facility satisfies the Commission- adopted guidelines for 1,1307(b) for: o Part 90; Private Land Mobile Radio Services: Non - rooftop antennas: Height above ground level to radiation center <10m and 1000W ERP (800 MHz at 7.6m and 15 W ERP) (Note: these antennas are used in a receive mode 99.99% of the time, They would be used in a transmit mode only in the event the 18 GHz microwave link failed) • 18 GHz Microwave link: The point -to -point antenna is situated so communication & service workers would not have to pass in front of the antenna to reach the other antennas on the monopole o Part 90; Private Land Mobile Radio Services: Non - rooftop antennas: Height above ground level to radiation center <10m and 1000W ERP (150 MHz at 34. 5m and 1213W ERP) The above information describes the proposed tower relocation as not not falling within any of the categories of Section 1.1307 that require disclosure of potential environmental effects in an Environmental Assessment (EA). Therefore, it is concluded that the proposed project will not individually or cumulatively have significant effect on the quality of the human environment and is categorically excluded from environmental processing (Section 1.1306). Attachments Appendix K Option No.3 0 E W pO V O �M v L i OOOOo Oo000 0 0 0 0 0 Lo O o O O 1- 0 0 0 0 coou>00 M (o tl— O O 03 6F? » N M 0 0 U 0 0 0 0 0 O O O O O O O O O O * In O O O O p1-- 0000 0 C6 O L6 O O M CO Il- O O C O N W O _ C C O � U .0 C E E O U 0 a� 3 O I- a� a� a rn c W O a 7 a c 0 c Q co O U W W C N 0 ce) O 0 C) E U o ¢ 0 T .n o aim E uj a) Zm riow °7 U) co Cf) (D cf) U) J J J J J_ l tf O ❑. o_ c c E c c 0-5 U O O) C C 'x c N E c o o a ° 4- � aoi c m c on.E0N o D - 0 0 E a) m L�0 C c a > > a'X ° 0 . °o Lo m c c 3 �. O •m O O +� g.o - n a� Z N > m N 0 O "J C C O. O N „O,C N �01-co0Lu O O O ti r ti m H W N 0 U c O U c O 7 Q. S2 a C N Q Q s U C N a O_ .Q N m N LL F- U C CL U) W CL c 0) W a E a d- 00 M ti N 'c m m m W W I �r O N izz Appendix L Dakota County Letter Dated August 29, 2013 C•.UNTY ' q. August29, 2013 Risk Manogement And hlbmeland Sgourity Jon. Eaton Dakota County' Su . Administration Cen erintendent of Utillt[es ter Sup of an 1590 llwy; 65 y Eagan Hastings; MN 55033- 3419 Coachman point-,• 2327 Eagan, M0512,2' 65122' 65.1 X438 A532 ; tax: 851.08,6 66 pear Mr. Eaton: www.co,dakota,mn,us I am following up on our phone conversation from several weeks ago regarding the pending decision by the E'a'6�h' C1tytouncii to repalr or replace the "Sperry" water tank, As you are aware, the watertank•is•one of ton •sites used by Dakota County for the operation of the 800 MHz public safety radio.system and fire service -paging. . These,public safety cQMmunlcations systems are much more dependent on each location_ In order to provide tho expected IeJol - of,coverage for-the 'first responder community. The loss, for example, ofthe Sperry slt� has. a much greater impact when compared tg.the.imp�act nn'a•ceilular carCier When .one'tower•isdewn cgivn,ti�e denser ins1allafionV aeii towers• across the cpunty, Dakota County vyotild like work with the City of pagan to the extent- practical to minimize thp.impact-to the systems- users during any maintenance of ,the water tank or its rpolaoempnt. The centralized location of the Sperry site In •the'Clty of Eagan will result in primary Impacts to public safety -oommunicatlons,within your'clty. The downtime could be as 11ttle'as two to'three days'lo as much as two to three weeks depending an the approach #hat oan be implemented for migration of the equipment. If the City proceeds -with the replacement of the water tank with'a communications tower there are_ three factors which will be of primary importance. The first Is the location of the new tower within a footprint that allows for the maintenance -of the microwave path that cahnects the existing radio site with the •rest of the Dakota County system. l have• atta6hed a drawing that was prepared by the County's radlo •consultant that shows the general footprint for anew tower (see page 2) that would be needed to maintain microwave-path connectivity, The-second factor is - the fihai'helijht of the communications tower. ••Malntalning at least the' current holghtforthe installation of the radio system equipment'is necessary to assure that the pattern -of radio -coverage is maintained, In..'. fact, If possible an additional 20 -25 feet of height for installation of the County. equipment couid.enhanco the coverage provided from this location, The County would be- interested In working with the Olty to' determine If this would be possible in order to optimize'the coverage provided across your community. Lastly, the cost impacts of the potential move from the tank to a new communications tower are not inconsequential. The County's .radio consultant has estimated the costs at this •polnt; to'be between $50;000 and $20Q.,000, These numbers will be able to t &refined ohce•the actual scope of the project Is,better defined. The funding for capital'costs for.thq- ; operation of the radio system are derived,from property reV' noes so any dedlaions that can be made to minfmize this- bpact;are'greatly appreciated. Please contact me If you have any questions at 65'1 -� 38 -4532, 1 would be happy to discuss them with you and would make myself available for any City meetings or workshops where the County's Input would be valuable in your decision making process. B,J, Battig Dakota County : :Rigk•and Ho mOefrid'Securify Malhager ' __—_ "' _ ' • "' • •-' Atta�:hment:�g�rr- y�ite_(�ian • "' ' _ ._.—.. �— _ CC; ••Russ•11/latthys, City of Eagan - Dave Osberg, City .6f Eagan' ' }3rafdt RIchardson, IQakota County :Jeff Nelson, PSC Alllance Appendix M General Information 91- Building a Better Worid for All of Us' Meeting Chair: Dan Zienty Minutes by: Mike Pease Present: On Roster MEETING MINUTES Copies to: Attendees on Roster & Russ Matthys /Jon Eaton at the City of Eagan Sperry Communications Tower Section I - Primary Project Considerations 1. Cost Considerations. $600,000 city budget. What is the impact of each proposal on the budget and what portion (if any) will be absorbed by the tenants? (5/14/14) Costs include the city cost. Also need to consider the cost of removal /re- install 'incurred by tenants. Condition of tank — May need to have bottom portion sand blasted and re- coated 2. Discuss the various communication structure design options (advantages and disadvantages of each) and assist the City in narrowing the options to 2 to 3 final designs. (5 -6 -14) (AE) Zoning: New structure would require CUP, rezoning would not be grandfathered. 3. Review demolition and construction processes and discuss the benefits and drawbacks for each of the below carrier /customer operations options: a. Operate while a new structure is built next to the reservoir (minimizes downtime and cost for carriers) b. Advantages: L Maintain service for all tenants ii. Opportunity to design structure in a way that will reduce upgrade and maintenance costs to tenants c. Disadvantages L Eliminates possibility of utilizing existing foundation ii. Requires new geotech study iii. Space requirements dependent on new design. Where will new structure(s) be located? Feasibility Study Meeting Minutes Page 1 City of Eagan, Minnesota EAGAN 124538 Sperry Communications Tower Feasibility Study Meeting Minutes City of Eagan, Minnesota Tuesday May 6, 2014 iv. Requires new foundation(s) v. Underground routing from existing carrier shelters will need to be re- configured. vi. Existing fiber feed to site may limit siting of new structure(s) vii. Existing water mains may limit siting options for new structure(s) d. Move all operations to COWs, demolish structure, and build new in same location (current standard for reservoir M /R) e. Standard procedure for tenants. 4. Discuss the ideal demolition process of existing reservoir, taking into account any site restrictions and maximum material recycling a. Existing fiber feed to site may impact demo process. b. Existing water mains may impact demo process. 5. Identify and discuss any property and /or zoning issues. Is a full zoning hearing required as part of this SOW or does the city approval imply zoning is completed? a. Design issues on new structures. Are they subject to review /input from city residents? (5/6/14) (AE) Zoning: New structure would require CUP, rezoning would not be grandfathered. i. City: Suggested that if emergency services were to go higher that it would be a benefit to community — would help with CUP. ii. (Jeremy) City survey — a) Community does not see structure as a landmark b) Want same or better service c) Do not want to spend any extra to re- purpose site 6. Consultant may be requested to attend and provide support in (1) meeting with the current tenants on the existing water tower to discuss the proposed project and address concerns that existing tenants may have. a. Standard Telecom Precon protocol (5/6/14) Tenants: All in agreement that 191' is sufficient. 7. Work with the city in reviewing issues and options, and providing support in the selection of a final concept. Standard telecom protocol. May require other disciplines based on final design to include but not limited to: i. Engineering (Jeff Johnson) ii. Lighting ( - - -) iii. Architect ( - - -) Section II - Final Report Categories 1. Provide 2 to 3 design options for a new, free standing communications structure (provide aesthetic options - various structure types, coverings, etc.) with approximate construction time lines and costs. a. Options can include utilizing parts of existing water tower, support column, foundation, etc. b. All designs must include excess capacity for future expansion (ability to add carriers or other uses) Multiple structure design could create interference issues. Need definition on "Other uses" c. In coordination with Dakota County, identify the additional EMS radio coverage area if antenna height is increased by 20 feet and estimate the cost to increase the tower height by the stated amount. i. Requires contour mapping to determine coverage area. (John Cvek) ii. Additional factors related to height increase: a. New structural analysis required. b. Possibility of additional support due to height increase, i.e. guy wires. c. 20' mast pipe option to gain required height. d. FAA study would be required to determine effect of new structure. e. Increased lightning protection required, grounding. d. Documentation shall include minimal concept drawings and photo simulations of proposed installations. e. Documentation shall identify any special construction standards, and inspection/ maintenance periods and costs for each design option. 2. Discuss and recommend the appropriate carrier /customer operation during demolition and construction. a. COW /temp poles. Open space near site should allow for all tenants to re- locate short term. 3. Discuss the ideal demolition process of existing reservoir, taking into account any site restrictions and maximum material recycling. a. Estimate the demolition time and cost b. Estimate the scrap metal value Feasibility Study Meeting Minutes Page 2 City of Eagan, Minnesota EAGAN 124538 Sperry Communications Tower Feasibility Study Meeting Minutes City of Eagan, Minnesota Tuesday May 6, 2014 c. State two (2) 12" x 12" pieces of existing tower metal will be retained for history & art reasons (as requested by City Council) (5/6/14) DZ to call General Construction 4. Produce zoning drawings (cover sheet, plan, and elevation) of proposed tower(s) indicating proposed design, location, and elevation for regulatory and compliance applications and submittals. (5/4/14) DZ to discuss with w JJ /CS 5. Work with City staff to complete the below items and submit the results to the City for review. If results are un- favorable to the construction of a new tower, provide support to mitigate issues. a. Order and complete a NEPA (National Environmental Policy Act) report (approximately a 180 day process) b. Complete a FAA Air Safety analysis. If findings determine an FAA determination is needed, complete a filing with the FAA/FCC. L Standard protocol c. Complete a lead based paint study to determine the level of contamination for the existing tank. If findings indicate that abatement is required, estimate the cost and supply needed documentation for the construction bid. L Standard protocol d. Complete a geotechnical investigation (if required) at the base of the proposed structure. L Standard protocol 6. Identify the preferred design option, estimate the total project cost (demolition and construction), and determine a cost benefit (lease revenue versus project cost). (5/4/14) Sperry up for reconditioning @ $600,000. (DZ) — Presented idea of carrier participation in cost in the event it is not a clear lease — (RR) suggested that the City may have an option on a condemnation which would require carriers to move at their cost. 7. Discuss the pros /cons (including cost savings and timeline) of design, bid, build versus design, build I. (5/4/14) Maintenance responsibility: Question was who is responsible for structure. (DZ) Initial responsibility would be City as they own tower. Tenants responsibly for any equipment, attachments. Section III — Post Acceptance 1. Complete a 2C survey for regulatory and compliance applications. (5/4/14) — DZ to double check with Jeff Johnson 2. Upon completion of the regulatory requirements and conceptual plans, produce bid documents and specifications for the final design and construction of the proposed tower and subsequent demolition of the existing water tower. a. Regarding the lead based paint, I think it would be a good idea to include the requirement of an abatement plan in the construction bid documents b. Removal and recycling of the existing water tower will be covered in the construction bid documents. 514114 General Comments Index I. Sperry up for reconditioning @ $600,000. a) Costs include the city cost. Also need to consider the cost of removal /re- install incurred by tenants. b) Condition of tank — May need to have bottom portion sand blasted and re- coated c) Per Aaron Evans water main is coming out d) Tower to north of WT may be an issue for MW e) (AE) proposed an architectural tower to be built prior to tank tear down allowing carriers to go on new tower without downtime. f) (AE) brought up ongoing cost if site is re- conditioned, lifespan (20 yrs.) g) Need to consider future expansion — h) County whips on top. i) Need to look at current tenant expansion - # of antennas, RRU's, etc. j) (AE): Question on capacity for all tenants going to a new tower, enough capacity to pull cables up tower. k) Jeff (County) Suggested new site slightly SW of existing site would be easiest for tenants 1) Question: Any desire to re- locate higher on tank: T- Mobile (JB) - No since they are already on bowl Feasibility Study Meeting Minutes Page 3 City of Eagan, Minnesota EAGAN 124538 Sperry Communications Tower Feasibility Study Meeting Minutes City of Eagan, Minnesota Tuesday May 6, 2014 m) Utilities: Power OK — Fiber is good, dark fiber due to come in but that is a minor consideration n) T- Mobile equipment is in base on tower. o) (DR) Possible secured fiber vault running N -S under driveway. Was discussed during county installation but not documented. p) (DR) — Presented idea of City building new tower, need commitment from carriers to install on new tower and share cost of re- location as needed for example in making the tower stealth. q) (AD) — Suggested there is tension between City and carriers relative to current leases. Carriers are experiencing difficulty with City on negotiating new (amended) leases. r) (DZ) — Presented idea of carrier participation in cost in the event it is not a clear lease — (RR) suggested that the City may have an option on a condemnation which would require carriers to move at their cost. s) Temp tower — concerns: (1) Timing (2) Operation — temp towers are less efficient t) (AE) — Zoning: New structure would require CUP, rezoning would not be grandfathered. u) City: Suggested that if emergency services were to go higher that it would be a benefit to community — would help with CUP. v) (Jeremy) City survey — (1) Community does not see structure as a landmark (2) Want same or better service (3) Do not want to spend any extra to re- purpose site w) (DR) — Suggested new tower at turnaround (SE) next to tower: (1) Possible issue with teardown due to proximity of new tower (2) Would address CUP issues present at other suggested locations (3) Maintains proximity to carrier shelters. (4) "Existing azimuths may not allow tenants to maintain service due to WT blocking desired azimuth(s) x) Carriers: Consensus is that east of present site is best for continued service. y) (AE) — Site to W would require new conduit for feed lines on top of current conduit. Sequencing issue in the on /off process. z) (DZ) Feasibility Due: July, expect approval this year with construction for 2015. aa) Public Safety: Concern was that they do not want Marie and Sperry down at the same time. (DZ) Marie not due until 2017, (DR) — per Bill T cost to re- condition is similar to cost for new tank. SPRWS needs to review options but does not think this will happen within the next 24 months. bb) Tenants: All in agreement that 191' is sufficient. cc) Maintenance responsibility: Question was who is responsible for structure. (DZ) Initial responsibility would be City as they own tower. Tenants responsibly for any equipment, attachments. dd) Stealth properties: Question about effects of stealth materials on operation: Response was at high frequencies there is minimal interference, not enough to be concerned about. ee) (DZ) Requested "wish list' and future requirements (including desired height) within two weeks. SEH believes that this document accurately reflects the business transacted during the meeting. If any attendee believes that there are any inconsistencies, omissions or errors in the minutes, they should notify the writer at once. Unless objections are raised within seven (7) days, we will consider this account accurate and acceptable to all. If there are errors contained in this document, or if relevant information has been omitted, please contact Dan Zienty directly at 651.490.2160 amc s: \ae \e \eagan\ 127638 \1 - genl \14 - corr \16 - meet \sperry comm tower feasibility study mms 5614.docx Feasibility Study Meeting Minutes Page 4 City of Eagan, Minnesota EAGAN 124538 i SEH Building a fetter World for All ofUso PROJECT MEETING ATTENDANCE ROSTER RE: Sperry Communication Tower Feasibility Study Date of Meeting: Tuesday May 6, 2014 City of Eagan, Minnesota Time of Meeting: 7.30 am Project Manager: Dan Zienty SEH Saint Paul Name: Justin Berg Representing: T- Mobile Telecommunications Address: 8000 West 80th Street Edina, MN 55435 Phone: 952.201.8708 FAX: 612.720.8374 [J.Haugen] Mobile: 952.201.8708 Email: bergiustinlL@gmail.com Name: Amy Dresch Representing: FMHC [Verizon Wireless] Address: 7400 Metro Boulevard - Suite 260 Edina, MN 55439 Phone: 952.831.1031 x3601 FAX: 612.720.8374 [J.Haugen] Mobile: 612.802.0452 Email: adresch@fmhc.com Name: Ronald Reiter I John Haugen Representing: Verizon Wireless Address: 10801 Bush Lake Road Bloomington, MN 55436 Phone: 612.720.0052 [R.Reiter] Phone: 612.720.8374 [J.Haugen] Email: ron.reiter@vzw.com Email: iohn.haugen@vzw.com Name: Aaron Evans Representing: Black & Veatch Address: 7760 France Avenue South Bloomington, MN 55435 Phone: 612.860.7363 FAX: 888.908.8166 Mobile: 612.860.7363 Email: evansra @bv.com s: \ae \e \eagan\ 127638 \1 - genl \14 - corr \16 - meet \attendance roster.docx Location: SEH Saint Paul - Training Room SEH No.: EAGAN 127638 16.00 Name: Jeff Johnson I Mike Pease Representing: Short Elliott Hendrickson, Inc. Address: 3535 Vadnais Center Drive Saint Paul, MN 55110 -5196 Phone: 651.490.2073 1651.208.6386 [M.Pease] FAX: 888.908.8166 Email: "ohnson sehinc.com Email: mpease@sehinc.com Name: Jeremy Klein Representing: Eagan PD Address: 3830 Pilot Knob Road Eagan, MN 55122 Phone: 651.675.5805 FAX: 888.384.9171 Mobile: 651.485.3309 Email: iklein(a.cityofeagan.com Name: Jeff Nelson Representing: Dakota County I PSC Alliance Inc Address: 7900 International Drive Suite 300 Bloomington, MN 55425 Phone: 612.216.1502 FAX: 888.384.9171 Mobile: 612.720.5843 Email: jeff.nelson(a)pscalliance.com Name: Ron Jansen Representing: Dakota County Address: 2860 West 160th Street Rosemount, MN 55068 Phone: 651.322.8632 FAX: Mobile: 651.325.5809 Email: ron.iansen(a)co.dakota.mn.us Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196 SEH is 100% employee -owned I sehinc.com 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax This Page Left Blank Intentionally Antenna Information • Updated 1212013 Location Contractor Site # Lease Starts Lease Ends Terms Mthly Payment Qty. Status Xcel Towers 4423 Sandstone Drive Cleanvire (on hold) MN- MSP0414 4423 Sandstone Drive Verizon 11/5/2012 Upgrade In process 4390 Johnny Cake Ridge Rd Clearwire(on hold) MN- MSP0344 4350 Johnny Cake Ridge Rd ZayolT- Moblle (pending) AlQ0430A Switching Stations 1410 Towerview Road QwealCentury Link MNRE0119A 81112005 713112025 20 years $844.74 3805 Pilot Knob Road QwestCentury Link MNRE0174A 811/2005 7/31/2026 20 years $844.74 Parks 4450 Sandstone Drive - Rahn Park US -We$ 5/1612000 5117/2010 10 years look over by Verizon Verizon MNRWO337A 3/4/2005 $419:65 Terminated 6 -8 -06 1689 Highline Troll - Highline Park Owes t 11112001 12131/2010 10 years took over by Verizon Verizon MNRW0425A 3/4/2005 1 $39589 Terminated 6 -8 -06 Voice era M 12120/2005 12/20/2015 10 years took over by T- Moblle T- Moblle AlQ0430A 1/1/2006 $624.97 O'Leary Park T- Mobile AQ0831A 9/1812007 10/31/2017 10 years $631.00 8/23/2012 Upgrade in process 980 Northvlew Park Cleanvire (pending) MN- MSP0480 Towers Yankee Tower 760 Yankee Doodle Road Mewcem 9/20/2000 9/20/2010 10 year Terminated 3 -6 -01 Verizon Mintranqullity, 1/1612002 211/2012 10 years 2/1/2012 2/1/2017 1 at 6 year (renewal) $3,594.13 12 Verizon Generator lease amendment 1/512010 $475.00 ART A1Q505 4/412000 12131/2009 10 years took over by T- Mobile T- Mobile A1Q0505A01 1/1/2006 12/31/2014 1st5 year (renewal) $2,675.94 6 7/1/2008 3 WITS upgrades 11112012 Upgrade in process Sprint M303XC093 7/26/1996 7/25/2006 10 years M303XC093 -B 7126/2006 7/25/2011 1 at 5 year (renewal) MS03XCO93 -B 3/31/2011 712512016 2nd 5 year (renewal) $2,675.95 9 6/28/2012 Upgrade In process Sprint/Nextel MN0025A 11/1/1996 10/31/2006 10 years 9 11/112006 10/31/2011 1st 5 year (renewal) 3/31/2011 7/2512011 2nd 5 year (renewal) $2,675.94 6128/2012 Upgrade in process 'Cingular One AT&T 10102818 7/612006 7/6/2016 10 years $2,808.76 6 6/15/2012 Upgrades in process Cleanvire MN- MSP0198 716/2010 7/712020 10 years $2,836.47 3 Microwave dishes Sperry Tower 1420 Tower view Road ART AIQ0038A 10/15/1996 10114/2006 10 years took over by T- Mobile T- Moblle /Zayo(pending) AlQO038A 10/15/2006 10/14/2011 1st 5 year (renewal) $2,675.94 6 T- Mobile A1Q0038A 10/15/2011 10114/2016 2m:15 year (renews) 10/1/2012 Upgrades In process "Sprint MS03XC183 -A 7126/1996 7/2512006 10 years 7/26/2006 7125/2011 1st5year(renewal) 12 7/2812011 7/2512016 2nd 5 year (renewal) $2,675.94 6/2812012 Upgrades in process Air-signal 2/7/1989 21711994 Expired Cellular no 9/711990 9/712000 Expired Mine Yankee -Lease amendment Verizon 1/512010 101112008 10/112018 10 years $3,569.12 12 Cell Net 12/4/2000 12/512010 10 years 1 w 12/412010 12/3/2015 1st 5 year (renewal) $1,066.46 Dakota County MHz Radio 10/16/2006 9/30/2031 25 years I No Charge 5 wl1 Dish Clearwire MN- MSP0221 5/18/2010 5/17/2020 10 years $2,836.47 3 Microwave dishes TTM (Telecom) Ground spacew /equipment 1/15/2010 1131/2013 3 years $1,727.07 Southern Lakes Tower MINALTON 38141 - Lease 10656 Alton Court Verizon amendment 1/5/2010 11/28/2001 1112812011" 10 year $4,045.22 12 Verizon Generator 5/15/2007 $300.00 uelce- stream 8/5/2005 815/2015 10 year took over by T- Moblle T- Moblle AlQO798 8129/2005 $2,675.94 6 7/1/2008 3 UMTS upgrades 10/1/2012 Upgrades in process Clearwire MN- MSP0346 Pending Skyiel 811/1999 7/31/2009 10 year $4,990.48 1w Explred /Abandoned Safarl Tower 2091 Royale Drive US-West 8/8/1990 12131/1995 5 year US-0Ue6t MIN 118 4/7/1998 4/7/2008 10 year Terminated 1.10 -2001 Verizon 4/5/2005 Min Eagan 11072 - Lease Verizon amendment 1 /5/2010 10115/2006 10/14/2011 tat 5 year (renewal) $2,160.17 15 10/15/2011 2nd 5 year (renwal) ART A1Q008 10/15/1996 1011412006 10 year took over by T- Mobile T- Moblle /Zayo A100008A 10116/2006 10/14/2011 5 year $2,675.94 9 Antenna Information • Updated 1212013 Location Contractor Site # Lease Starts Lease Ends Terms Mthly Payment Qty, Status T- Mobile 7/1/2008 3 UMTS upgrades 10/15/2011 10/14/2016 2nd 5 year (renewal) 10/1/2012 Upgrades in process Sprint MS03XC186 -A 7/26/1996 7/25/2006 10 year 7/26/2006 7/25/2011 1st5 year (renewal) 6 7/26/2011 7/25/2016 2nd 5 year (renewal) $2,675.94 6/28/2012 Upgrades in process Metrisem 9/20/2000 9/20/2010 10 year took over by Cingular One AT & 10104046 10/21/2003 10/21/2013 10 year $3,150.65 took over by Cingular One Cingular (additional ground space) 0712/2007 10/20/2018 5 year $475.00 took over Metricom Slab AT & T Mobility name changed 7108 upgrade teico 9/1/2010 5/912012 Upgrades in process Clearwire MN- MSP0222 -A 977/2010 9/6/2020 10 year $2,836.47 3 Microwave dishes Verizon Generator Pending Lexington Tower 1100 Diffley Road US We 1/1/1993 1/1/1998 5 year 1/1/1998 12/31/2003 1st 5 year (renewal) Expired Verizon 11/111992 111/1998 Verizon Minl Boomer 11072 3/15/2005 $2,424.76 12 Verizon Generator $475.00 ART AIQ0059A 10/15/1996 10/14/2008 10 year took over by T- Mobile T- Mobile AlQ0059A 10/1512006 10/14/2011 5year $2,675.94 6 T- Mobile 7/1/2008 3 UMTS upgrades T- Mobile AlQ0059A 10/15/2011 10/14/2016 2nd 5 year (renewal) 10/1/2012 10/1/2012 Upgrades In process Sprint M314XC876 -A 411/2000 3/31/2010 10 year $2,675.94 6 MS14XC876 -A 4/1/2010 3131/2015 1st 5 year (renewal) 6/28/2012 Upgrades in process Clearwire MN- MSP0050 5/18/2010 5/17/2019 10 year 2,836.47 3 Microwave dishes Deerwood Tower 1680 Deerwood Drive Metrlsem 9/20/2000 9/20/2010 10 year Filed Bankruptcy 7 -2 -01 Sprint/Nextel MN0059 11/1/1996 10/31/2006 10 year $2,524.47 9 6/27/2012 Decommissioning In process *Address changed 412012 1683 Skywood Lane Sprint M303XC591 712611996 7/25/2006 10 year Sprint M303XC591 -A 7/2612006 7/25/2011 1st5 year (renewal) 9 MS03XC591 -A 7/26/2011 7/25/2016 2nd 5 year (renewal) $2,675.94 6/28/2012 Upgrades In process ART A1Q4504 4/4/2000 4/26/2010 10 year took over by T- Mobile T- Mobile A1Q504A01 1/1/2006 $2,675.94 9 "T- Mobile 7/112008 3 UMTS upgrades 10/1/2012 Upgrades In process US Wes MNRW0164A 417/1998 4/6/2008 10 year took over by Verizon Verizon 3/4/2005 6/8/2006 $2,246:74 9 Terminated MNDlffley 38785 - Lease Verizon amendment 1/5/2010 1/16/2002 211/2012 10 year 2/1/2012 1 at 6 year (renewal) $4,267.92 12 Clearwire MN- MSP0012 5/18/2010 5/17/2020 10 year $2,836.471 3 Microwave dishes I Drive /Telecommunications /Antenna Information k E / bo � _ � / 2 6 E $ C 0 \ : ) # c � / ƒ 0 ± \ Ln 0 z � 0 15 cu 0 / } 0 \ f / \ / ± 0 / : C) > 5 \ } § \ S 0 / E / \ \ \ / / \ \ \ \ \ \ \ \ \ � ¥ o w a ® q / % V)- Q� qj)- qj)- m V)- � V)� vi- \ 0 _ \ 0 0 5 \ S / / \ m R / \ \ u \ m / E / t \ \ § > / LU 0 0 2 » k / / \ ( \ / / / j \ / \ E E / c / / e e \ § 2 2 $ \ / / 2 2 \ / / / § § E / Lu R R m == CL CL u CL \ 0 _ \ 5 \ ) \ 0 \ § > / / 0 k / V) j \ e k § 2 2 $ d = 2 § E / w \ CL /\k /U 2 = [ 0 m CL m / 0 7 u �k k� \ / e E / E CL 2 2 •a = $ / 0 3 z e �� \ 3 9/ f ± / # @ E \ 0 / $ CL \ ) \ \ 0 m E 3 e e '- e \ / _ / t / w 0 W / E ®\ \ $ 5 a u 2 V) c / o \ / _ 2 e c 0 \ { / / 0 \ \ } = f / — = s { \ e & 4- / \ / 2 : .ƒ \ cu U C) c — c $ ° t 3 M _ \ u V) 0 / E 7 \ p $ (u t w\ a 2& E ° a E 3 e e 2 / < / / / / / N m � Ln �D r� Appendix N Tank Evaluation Report ELEVATED WATER TANK INSPECTION REPORT 500,000 GALLON CAPACITY PERRY TOWER CITY OF EAGAN, MINNESOTA ICLM PROJECT MN 3017 CITY OF EAGAN PROJECT #1122 w 7im Years of Quali�y Service R0, Box 897 o 3394 Luke Elmo Aye M * Lake Elmo, N4N 55042 (651) 773-5111 t Fax (651) 773-5222 2 TABLE OF CONTENTS 1.0 P RO, IECTINFOtUviATION .................................... ............................... ..... ,...................... .3 2.0 EXECUTIVE SUMMARIES- ......................... ...................................... ................................ 4 2.1 Structural Examination Summary ....................................................... ..............................4 12 Coating Evaluation Summary... ........ ;. ... ..... ..................... ...... .................. ....... 4 23 Repair and Reconditioning Cost Estimate .... ............... .. ... .... ..................... .,...................... 5 2.4 Remaining Tank Life ........................................................................... ..............................6 3.0 RECOMMENDATIONS ..................................... ............................... ...................... .. ...6 3.1 Tnterior Wet Structural ......................... ............................... .........,.... ..............................6 3:2 Interior Wet Coating .................................. ............................... . .................... .........7 33 Cathodic Protection System (C. P.) ......................... ............... _ ......... .....................7 3,4 Interior Dry Structural ...... ................. .. .............................. ................. , ............ ....,......,..... ,7 15 Interior Dry Coating ........... ............................................................. ..............................8 3.6 Exterior Structural ............................................................................... ..............................8 3.7 Exterior Dry Coating :........................ ................................ ............................... 3.8 Site And Environmental Considerations— ..................... .......... .......... , ............. .,...., ... ..... 10 3.9 Telecommunications Considerations .......................,..,..., .................... ,. .......... 10 4.0 INSPECTION AM EVALUATION METI101)S .............. ............................... ..........................1.2 4.l Methods-- ................ ................ ....................................... ..................... .. 12 4,2 Examination and Evaluation Techniques— .............................. ................................. 12 5,0 ENGINEER'S COST ESTIMATFs ............................................................... .............................15 Appendix A: Photographs Appendix B: Drawings Appendix. C: Surface Preparation Requirements 3 1.0 PROM CT INFORMATION KLM Project No.-. MN 3017 Customer P. D. Number: Customer: City of Eagan, MN Phone. (651) 675-5215 Street /City /,State /Zip: .. ............ 34.1.,9 Coachman Point. Eagan,MN 551.22 Customer Contact: Jon Eaton, Utility Superintendent Tank Owner:— City of Eagan, MN Phone: (65 J) 675 -5215 Tank Owner Contact: Jon Eaton, Utility Superintendent Owner's Tank Designation: Sperry Tower Tank Description: FJvdroj)fllar Tank Street Location: 1433Towervi,ew Road, Eagan, MN Purpose of Inspection: Dry tank examination and interior & exterior coating evaluation Date of Inspection: Noveniber 6, 2012 Inspected By: Scott Kriese, NACE #11236 and Dow" Prinzing, CAT Type of Inspection: KLM Standard Dry Tank Inspection Manufacturer.,— PDM Construction Date: 1.967 Serial No.: 27605 Design Code-, AWWAQ100-65 Capacity: 500,000 Gallons Type of Construction- Welded Number and Size of Pilasters/Support Columns: One (1) 30 -foot d ia....%ited pedestal Tank Diameter: Approximately 50-feet Height: Overall Approximately 1.48 -feet Height to: HWL 138-feet LWL 100-feet Type of Access to Tank Interior: Manway on .roof Tank Construction Drawings: Not Available Previous Inspection Records, None Available EXISTING COATING INFORMATION Date Last Coated 1.987 1.987 1.987 Full or Spot Repair Complete Spot Repair Complete Coating Contractor Rainbow Rainbow Rainbow Surface Preparation Unknown. Unknown Unknown Paint System Unknown Series 37 Unknown Chem -Prime Paint Manufacturer Unknown 'I'llernec Unknown Lab Lead Test Paint Chips No No No rd 2.o EXECUTIVE SUMMARIES According to discussions with City of Eagan personnel, the Sperry Towel- has been taken offline from the water supply and. distribution system, and the City has no plans to use the tower for water storage again. Unless oth-erwise.noted, all recommendations take this into account. If the tower is to be returned to service, additional inodifications may be required. 2.1 Structural Examination Summary Based on the inspection data, it appears that some miscellaneous structural modifications and repairs are required. These modifications and repairs serve to bring the tank into compliance Nvith OSHA regulations, AWWA standards, as well as allow for better coating bonding, allow for safer access in and on the tank and, in some cases, removing unnecessary items. 2.2 Coating,Evalitation St►mman 12.1 Lead and Chromium Content Andysis The total lead and chromium content of the interior and exterior coatings was not analyzed as part of this contract. Unless a history of the tower coating can be established, prior to any repainting of the tower, KLM recommends taking samples of the interior wet, interior dry, and exterior coatings to determine the total lead and chromium content, 2.2.2 Interior Wet Coating It is unknown when the interior wet area of the tower was last coated. The interior wet coating is in fair to good condition, with less than two percent overall coating failures. The majority of these coating failures are occurring on unwelded roof plate and roof structural seams, as well as weld seams in other areas of the tank. Most of the coating failures are minor in nature and should not create significant corrosion due to the relatively dry environment. As the towel, is not in service, no coating repairs are required at this time. The towel- should be reinspected every five to ten years while out of service. If the tank is placed back in service, it should be inspected every three to five years. See photos in Appendix A. 2.2.3 Interior Dry Coating It is unknown when the interior dry area of the towel, was last coated, The interior dry coating is in pool- overall condition, with forty to fifty percent coating failures in the drywell tube and on the bowl exterior and ten to twenty percent coating failures on the pedestal. Due to age, overall deterioration, and poor intercoat adhesion, the interior dry coating is not reparable, and should. be completely replaced with a new zinc/epoxy coating system. As the environment within the tower is generally dry, this coating replacement can occur allytilile within the next five to ten years. See photos in Appendix A, 2,2,4 Exterior Dry Coating It is unknown WIM. the exterior area of the tower was last coated. The exterior coating is in. fail- to pool, condition, with less than five percent overall visible coating failures, including almost the entire overflow pipe. However, due to the poor characteristics of the coating, including brittleness and a lack. of intercoat adhesion, the exterior coating is not reparable. It should be completely replaced a new zinc /epoxy /urethane coating system within three to five years. See photos in Appendix A. It is more cost effective to remove the exterior and tile interior coating at the Sallie time, 2.3 Repair and Reconditioning Cost Estimate The costs for structural repairs andreplacing the interior dry and exterior coatings (including the containment) are estimated at $509,300. This estimate is based on current pricing. For up-to-date competitive bids the project should be bid 9 to 1.2 months before the scheduled starting date, An experienced tank-coating contractor with the proper crew and equipment should be able to complete the project in eight (8) weeks. At the tirne of reconditioning, the tower will need to be drained and remain off-line during interior structural modifications, abrasive blasting and painting. However, most of the exterior structural modifications can be performed prior to draining, with the tank in-service, As the City of Eagan does not have plans to use the tower for water storage, the City will need to evaluate whether it is a good investment to repaint tile towel, merely for telecommunications provider's use. One alternative may be to demolish the towel, and construct a monopole for the telecommunications antennas. The cost to demolish a 500,000 gallon. hydropillar is estimated at $40,000.00 to $60,000,00. 2.4 Remaining Tank Life Based on the inspection data, if the recommended structural repairs and coating replacement are completed within the next five to seven years, the tank will be satisfactory for continued service provided that it is inspected and maintained regularly. The tank and coating should first be inspected within the warranty period and every three to five years thereafter. New interior and exterior coatings, if applied and maintained properly, should last 15 to 20 years, 3.0 REcommEiNDATIONS The photographs referred to in this section are in Appendix A. All drawings are found in Appendix B. The surface preparation requirements for all repairs as well as the requirements for welding are described in Appendix C. Based on an evaluation of the inspection data, the recommendations are: 3.1 Interior Wet Structural No interior structural modifications are required if the tower is not going to be placed back into service. When and if the tower is placed back into service, the following modifications should be performed. The costs of these items (,Il*e not inchicled in the Engineer's Cost Estimate. 3.1,1 Seal weld the inside of the joint between the roof plate and the roof access and ventilation manways and between the roof plate and the roof vent. These welds will prevent rust streaking and corrosion in areas inaccessible to paint. See photos 2 through 5. 3,1.2 Seal weld the interior of the fourteen (14) rigging couplings on the tank roof. Alternatively, remove them and replace with welded cover plates similar to those shown in KLM Drawing No, 4, 3. 13 To prevent rust streaks and corrosion, urethane caulk the lapped roof plate seams. 3.4.4 Install an interior painter's rail above the FTWL on the tank. roof edge or top of the shell. '.[.'his will facilitate interior rigging for abrasive blasting and painting. See photos 2, 6 and 7 and KLM Drawing 36. 3.1.5 Replace the gasket on the 20 -inch diameter drywell tube manway. 7 3.2 Interior Wet Coatiniz 3.2.1 It is unknown when the interior wet area of the tower was last coated, The interior wet coating is in fair to good. condition, with less than two percent overall coating failures, The majority of these coating failure are Occurring on unwelded roof plate and roof structural seams, as well as weld seams in other areas of the tank. Most of the coating failures are minor in nature and should not create significant Corrosion due to the relatively dry environment. There are also areas where the coating .has been burned by welding Where antennas have been installed on the exterior roof and shell. See photos 2 through & 3.2,2 As the tower is not in service, no coating repairs are required at this time. The tower should be reinspected. every five to ten years while out of service. If the tank is placed back in service, it should be inspected every three to five years. 3.2.3 Immersion service coating systems are generally designed to have a fifteen to twenty year life expectancy. If the tower will not hold water, the coating can expect to last significantly longer, 3.3 Cathodic Pi-otection System iC. P 33.1 The reservoir has a hanging C, P, system. The current conditions observed on the interior Wet SUrfaces suggest that the C. P. system may have worked until the tower was taken out of service. As the tower is not currently used for water storage, the C. P. system is providing no protcotion. It appears that some anodes have been damaged and broken from their supports and are lying in the bottom of the tank, As the system may be damaged, the City should consider removing it. While it is not necessary to remove the system until interior coating is required, the City of Eagan should disconnect it from the power source to ensure it is not drawing any electricity. See photos 2, 3 and 5 through 8. The costs forremoving or modifying the C. P. system are not included in the Engineer's Cost Estimate. 3A Interim- Di,y Sti-getural 3.4.1 Consider installing a ladder safety climb device on all interior dry ladders. While the ladders appear to be compliant with OSFIA regulations due to the cages, some owners additionally require the use of a safety climb /fall protection device. See photo 9 through 11 and 18 and KLM Drawing No, 21. As this iten-.i is at the option of the City of Eagan, the costs for safety climb devices is not included in the Engineer's Cost Estimate. 3.4.2 Additional structural items are included in Section 3.9, Telecommunications Considerations, as they relate to the telecommunications installations on the tower, When and if the tower is placed back into service, the -following modifications should be performed. The costs of these iterns are not included ill the Engineer's Cost Estimate, 3.43 Install a new 24-inch diameter, pressure Style 1-nanway in the tower bowl, This will improve the ventilation during reconditioning and bring the tank into compliance with OSHA Confined Space Entry requirernents, This manway should be located 180 degrees from the drywell tube and include a ladder fronir the top platform to the bowl for safe, access. Refer to KLM Drawing No. 26 and photo 12, 3.5 Interior Dry Coating 3.5.1 It is unknown when the interior dry area of the tower was last coated. The interior dry coating is in. pool- overall condition, with forty to fifty percent coating failures in the drywell tube and on the bowl exterior and tell to twenty percent coating failures on the pedestal. Due to age, overall deterioration, and poor intercoat adhesion,, the interior dry coating is not reparable, and. should be completely replaced with a new zinc/epoxy coating system. As the environment within the tower is generally dry, this coating replacement Call OCCLIV allytil-11C Within the next five.to tell years. See photos 9 through 22, 3.5.2 If the City of Eagan wishes to place the tower back into set-vice, the interior dry coating replacement should be performed prior to placing the tower into service, as condensation will significantly accelerate the corrosion that is occurring. 3.6 Exterior Structural 3.6,1 Install a separate aircraft warning obstruction light bracket either next to the roof vent or on the roof handrail, and relocate the existing fight an the vent. The height of the new bracket should place the light above the level of the antennas on the roof, Sea.] weld the resulting hole in the vent cover. See photos 23 and 24 and KLM Drawings No. I and No. 40. 3,6.2 Additional structural items are included in Section 19, Telecommunications Considerations, as they relate to the teleconlintinications installations on the tower. 9 When and if the tower is placed back into service, the following modifications should be performed, The costs of these items am, not hich-0ell in the Engineer's Cost Estimate, 3.63 Replace the tank, vent/finial with a 24-inch diameter removable top muishroom vent, similar to the one shown on KLM Drawing No. 16, See photos 23 through 25. The new vent and vent screen design should 11-►cet AWWA D100-11 and local Health Department 12egulations. The removable top will improve ventilation, provide access to the tank interior during reconditioning, and aid in compliance with OSHA Confined. Space Entry Requirements. 3.6.4 Install two (2), 24-inch diameter round, hinged. cover, roof ventilation manways, approximately 120 degrees from the existing roof ventilation manway, and located to ficilitate access to the new interior painter's rail. See photos 26 and 31. This will provide additional ventilation during the interior surface preparation and coating and aid in compliance with OSHA Confined Space Entry requirements. See KLj\4 Drawing No. 25, 3.6,5 Replace the existing overflow pipe screen with a new screen meeting Health Department regulations. Use a corrosion resistant, heavy-gauge, No. 4 inesh screen. See photo 37 and KLM Drawing No. 13, 3.7 Exterior Dry Coating 3.7.1 It is unknown when the exterior area of the tower was last coated. The exterior coating is in fair to poor condition, with less than five percent overall visible coating failures, including almost the entire overflow pipe. However, due to the poor characteristics of the coating, including brittleness and a lack of hitercoat adhesion, the exterior coating is not reparable. It should be completely replaced a new zinc /epoxy /urethane coating system within three to five years. See photos 23 through 40, 3.7.2 It is not known if the coatings are lead or chromium based. Removing it using conventional open-air dry abrasive blasting methods may create environmental problems. If after testing the coatings they are determined to contain hazardous materials, reconditioning specifications must comply with current environmental regLilations for lead paint containment, removal, and abatement. They must also in. clude provisions to eliminate generating hazardous waste and stipulate proper disposal of generated waste. 3.7.3 Even if the exterior coating is not classified as lead based paint, due to the tank location, using conventional open air dry abrasive blasting methods to remove the coating will Cause visible air emissions and fugitive particulate matter problems. Reconditioning specifications must be designed in conformance with local, state and Federal requirements. 10 3.8 Site tend. Environmental Considerations 3.8.1 In conformance with Minnesota State Rules Chapter 7025 and Federal USEPA Rules for removal of lead paint from steel structures, a "Risk .pastor (RF)" analysis has been performed to determine the class of pollution control required for this storage structure during reconditioning. RF is the calculation of potential risk For the Structure and the surrounding properties, It is assumed that the class of pollution control required for compliance with the rules will be Class 11, requiring full containment, impervious ground cover, a top, cover or bonnet and negative air dust collection.. 3.9 Telecommunications Considerations 3.9.1 The tower has some telecormn.unications equipment, including antennas, coaxial cables, support brackets and other miscellaneous equipment. The Owner is advised to maintain accurate records of each of the antenna sites on the tower, including As-Built Drawings, site manager and owner contact information, upgrades performed, and future plans for antenna installations or upgrades. These records will help facilitate the future reconditioning with. a minimal. amount of effort on the Owner's part. 3.92 Working around and protecting the telecommunications equipment, including antennas, coaxial cables, support brackets, and other miscellaneous equipment during future reconditioning will incur additional costs. The antenna owner(s) should be responsible for these expenses under clause(s) in the antenna lease agreements, These costs are not included in the Engineer's Cost Estimate, as they vary considerably from tower to tower, 3.9.3 Prior to reconditioning, in. accordance with the lease requirements of each antenna owner, the City of Eagan should notify the telecom ill u nications owners or manager of the work to be performed.. The City Should also determine whether: a) the antenna owners will pay the additional costs to work around. and protect the antennas; b) the antenna owners will temporarily remove their antennas and associated equipment to facilitate reconditioning; or c) the City of Eagan will have to pay for these costs themselves, 3.9.4 Prior to reconditioning, KLM recommends an assessment be performed on the telecommunications installations to determine or verify the following: a) the owners (carrier) of each of the antennas; b) the antenna locations and attachment methods; c) the coaxial cable locations and attachment methods; and d) recoinnaendations for modifications to the existing antenna installations prior to or during the reconditioning. KLTA recommends the engineering firm chosen to perform engineering on the reconditioning conduct the telecommunications assessment so they are intimately aware of the antenna conditions, I I 3.9.5 The coaxial cables in the drywell tube are supported by expansion brackets. KLM typically discourages these connections, as they will damage the coating in the drywell tube. These expansion brackets appear to have a. rubber or neoprene barrier between them and the drywell tube, which does provide some protection against corrosion. As the tower will not be placed back in service, this ni:ay be an acceptable installation method, although KLM typically recommends brackets similar to those shown in KLM Drawing No 42, See photos 9 and 10. 3.9.6 Numerous cables have been attached to the ladder support brackets and/or side rails, potentially in violation of OSIIA regulations, These should be relocated to separate support brackets. See photos 11. and 1.8 and KLM Drawings No. 41 and 44. 3.93 Ensure all penetrations through the pedestal either have welded reinforcement and a watertight rubber boot (for larger penetrations) or Litilize a watertight fitting (for sm.aller penetrations). See photos 9, 1.3 through 16 and KLM Drawings 43 and 49. 3.9,8 Coaxial. cable support brackets on the pedestal interior may require, modification. after further review during the assessment. SLIJ)POI'tS such as seen in KLM Drawings 41 and 44 are acceptable, as are angle adapters or beam clamps with rubber or neoprene barriers. Stud welded connections aregenerally advised against, although if the tank will not be subject to condensation may be considered acceptable. See photos 13 through 22, 3,9.9 The antennas on. the roof generally appear to be attached with pipe-to- pipe clamps, which are acceptable. For additional corrosion protection, a neoprene barrier can be installed around the handrail. See photos 22, 23 and 26 through 28, 3.9.10 Angle braces appear to have been added to the roof handrail to provide additional support at areas of.high stress due to the antenna installations. These appear to be seal welded and are in good condition, See photos 23, 24 and. 27 through 29, 3.9.11 KLM was unable to determine how the antennas on the shell or pedestal were attached. KLM recommends these be seal welded to prevent corrosion and pack rust between the bracket and the pedestal or shell. See photos 33 through 35, 12 4.0 INSPECTION AND EVALUATION ME, THODS Some or all of the following procedures were performed as applicable. 4.1 Methods 4.1.1 The tank was evaluated on the interior and exterior in conformance with the following: a, KLM Engineering, Inc. proposal. b. General guidelines of AWWA Manual M42 Appendix C "Inspecting and Repairing Steel Water Tanks, and. Elevated Tanks for Water Storage." C, KLM "Procedures and Guidelines for Inspecting.Fxisting Steel and Concrete Water Storage Tanks". 4.1.2 The inspection of the base Metal and coatings on interior and exterior surfaces Included only areas accessible without scaffolding or special rigging. Where possible, the base metal and coating on the interior wet. surfaces were examined from a rubber raft while the tank was being drained. 4.1.3 Tank plate thickness was measured at random locations on the liquid .holding shell. The overall structural condition of the tank was visually examined. 4A A No structural analysis was done to determine if the tank design complies with the AWWA DI 00-11 Standard for "Welded Carbon Steel Tanks for Water Storage.." However, any observed non-conformance to the AWWA D100 -1I standard is noted in this report, 4. 1-5 Although compliance with OSHA regulations was not a part of this inspection, any unsafe conditions or violations of current OSHA. regulations that were observed are noted in this report. 4.2 Examination and Evaluation TechiligM Some or all of the following procedures were performed as applicable. 4.2.1 Site The tank site was evaluated for proper drainage, conditions affecting access and lead paint abatement during reconditioning. Also, the following site dimensions were obtained: distance to fence(s), power lines, owner buildings, public property, private property/buildings, school/playgrounds, public parks and other property, 13 4.2.2 Foundations The tank concrete foundation was visually examined for cracks, spalling, condition of grout, indications of distress/settlement, and elevation above grade, 4.23 Tank Plate Thickness Plate thickness measurements were taken using ultrasonic methods (UT.M.). 'I'he readings were taken using a digital readout Nova D-100 Ultrasonic Thickness Gage that has a dual element probe (tran.s&lcer), The probe's transmitter element sends a short tIltJ'aSOIIiC Pulse to tile material. The pulse, reflected as an echo from the opposite side of the plate, returns to the probe's receiver element. The round trip time is directly related to the material's thickness, 4.2.4 Coatiny Thickness Interior and exterior coatings, where accessible, were tested in accordance with Steel Structures Painting Council SSPC-PA2-82 WcasLireinent of Dry Film Thickness with Magnetic Gages," using PosiTector-6000-F I Type 2 magnet flux gages with a fixed probe, 4,2,5 Coating Adhesion Adhesion testing of the coating to the steel was performed by A.ST.M D3359: Shear Adhesion Test, Measuring Adhesion by Tape Test. fn addition, a subjective coating adhesion evaluation was performed -using a penknife, 4.2.6 Coating Cure The cure of the interior wet coating was evaluated by ASTM D 5402-93 Standard Practice for Assessing the Solvent Resistance of Organic Coatings Using Solvent Rubs and/or with the manufactLirer's recommended field method / industry standard procedures. 4.2.7 Coating Serviceability The estimated remaining coatinE performed using a wide variety film thickness gauge, pen knife, microscope and serviceability experience 1.0 years), M life or serviceability evaluation was of inspection instruments such as dry Tooke gauge, adhesion tester(s), 30x evaluation experience (rain.iDIL1111 The inStrUllIfflt inspection was combined with a close visual inspection of all the interior coating's accessible areas. This was done to detect any holidays (misses), skips, runs, sags, surface contaminants, overspray, dry spray, poor coating cohesion, inter-coat delamination, loss of adhesion to the substrate, adverse conditions of the steel underneath the coating, or any other defects affecting the intended service, 4.2.8 Coating Lead and Chromium Content Analysis Samples were not taken of the various types of coatings present on the interior and exterior surfaces. All of the coatings should be tested for total lead and chromium content prior to reconditioning to determine the appropriate level of environmental protections. 15 5.0 ENGINEER'S COST ESTIMATES The following cost estimate is based an a construction schedule of eight (8) weeks, This cost estimate does not include the costs for installing lettering and/or a logo, or niultiple colors, An updated Engineer's Cost Estimate should. be obtained. within 12 Inonflis prior to bidding the project. Engineering specifications, C0118trUCti011. management, and inspection fees have not been included in this estimate, birt are available upon request. 5A Interior Wet Structural Repairs Not Included 52 Interior Wet Coating Spot Repairs $ 48,000.00 Type of Coating - Zinc /Epoxy System — Alot i-eq-ttij^e,(I at this thne 53 Interior Dry Structural Repairs Not Included 5.4 Interior Dry Coating Cofr.iplete Replacement $183,800.00 Type of Coating - Zinc/Epoxy System 5.5 Exterior Structural Repairs $ ........... 1.200.00 5.6 Exterior Coating, Complete Replacement * $241,300,00 Type of Coating - Zinc/Epoxy/Urethane System 5.7 Mobilization $_35 000.00 5.8 Estimated Total Cost 5509,,300.00 * Includes cost for containment; abatement of lead or chromium paint is not included, KLM ENGINEERING, INC. Report prepared and. certified by: Jack R, KoUrner Principal Associate: /President NACE Certified Coatings Inspector No. 691 Report certified by: Matt Erickson, PE Manager of Engineering M.N License No. 42727 March 22, 2013 p:/ /Ante Bose Prqjectsirlagaii, N, N110.5MCY I lydropillar, Sperry TwerM Evaluations/2012 - MMOMI. 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Planned Development Amendment — Oppidan Action To Be Considered: To approve a Planned Development Amendment to allow for a drive through for clothing and miscellaneous household items and site modifications on property located at 1992 Rahncliff Court, subject to the conditions listed in the APC minutes. Required Vote for Approval: At least three votes Facts: ➢ The property was zoned Planned Development (PD) in 2012 with redevelopment of the western portion of the site and is surrounded by PD zoned properties developed with retail /commercial uses. ➢ Two separate buildings are located on the property. The eastern building has predominately catered to auto related over the years. ➢ The property was platted in 1986 and a condo plat was approved at the County thereafter. ➢ The applicant proposes to modify 3,300 SF of the 7,200 SF eastern building. ➢ Modifications include exterior building improvements, installation of canopies, signage and three new parking stalls. ➢ Improvements would allow a drive through facility to be utilized by Goodwill for an Attended Donation Center. This is a drop off center only with no sorting of goods and limited warehousing, according to the applicant. There would be no retail sales. ➢ The Advisory Planning Commission (APC) held a Public Hearing on October 28, 2014 and did recommend approval. Issues: ➢ The APC questioned the traffic flow given it is proposed to be opposite the traffic flow of Valvoline, an existing tenant on the other end of the building. The APC concluded through proper signage this issue could be controlled. 60 -Day Agency Action Deadline: November 16, 2014 Attachments: (4) NBA -1 Location Map NBA -2 Draft October 28, 2014 APC minutes NBA -3 Staff Report NBA -4 Exhibits Advisory Planning Commission October 28, 2014 Page 2 of 7 IV. PUBLIC HEARING New Business A. Eagan Retail II Applicant Name: Paul Tucci, KJT 212, LLC Location: 1992 RahncliffCt; Lot 1, Block 1, Rahncliff 1St Addition Application: Planned Development Amendment A Planned Development Amendment to allow a drive through facility and site modifications. File Number: 32- PA- 09 -09 -14 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated October 23, 2014. Tom Ryan, applicant, stated he was available for questions. Secretary Piper asked if this Goodwill use was typical in retail areas and if the building could be easily modified should the drive - through use move out. Mr. Ryan stated this type of Goodwill use is specifically located in retail areas in various cities around the country. He also stated retrofitting the building would not be an issue. Chair Filipi opened the public hearing.There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Secretary Piper and Chair Filipi asked staff if there was concern about the site circulation generally and specifically with the proposed drive - through circulating in the opposite direction of the existing Valvoline oil change facility at the east end. Planner Thomas and Assistant City Engineer Nelson stated the circulation pattern had been reviewed by Engineering, Fire and Planning and it was not a concern. Member Dierkes asked how donation pick up times would be enforced and City Attorney Bauer explained it would be handled as a Code Enforcement matter. The commission discussed the anticipated number of donations, type of donation pick up vehicle and the frequency of collection. Mr. Ryan suggested approximately 200 individual donations /week and 2 — 3 collection times /week. Additional discussion occurred relative to site circulation. Member Sagstetter stated his desire that site modifications to accommodate the proposed use will not alter the existing site operations. The Commission suggested to the applicant that it would be a good idea to have a Goodwill representative with him for the City Council meeting. Advisory Planning Commission October 28, 2014 Page 3 of 7 Secretary Piper moved, Vice Chair Vanderpoel seconded the motion to recommend approval of a Planned Development Amendment to allow a drive through facility and site modifications, subject to the following conditions: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office, and proof of recorded shall be provided to the City. The following exhibits are required for the PD Amendment Agreement: • Site Plan • Building Elevations 2. All owners of the CIC plat shall be a party to the PD Amendment Agreement and provide signatures on said document. 3. A pedestrian crossing shall be provided between the two buildings on the parcel. 4. Donation pickup shall be scheduled during non -peak hours and shall occur on the south side of the building. 5. The applicant shall install directional signage along the south side of the eastern building, to indicate one -way traffic adjacent to the angled parking in a manner acceptable to the City Engineer. 6. There shall be no outdoor storage of donations, refuse or vehicles of any kind on the site. 7. The trash /recycling containers shall be located inside the building or in an enclosure that is consistent with City Code requirements. 8. Mechanical equipment units shall be setback from the edge of the roof a minimum of 20 feet. Screening of said units shall meet all City Code requirements. 9. All awnings shall be constructed of Sunbrella, Arlon or Canvas material and shall exclude tenant identification. 10. Sign permits shall be obtained prior to installation of building signs. 11. The Elevation Plan shall be revised to provide material percentages to verify the proposed improvements are gaining towards compliance of new construction standards. 12. There shall be no entrance on the west elevation unless a connection to the front or rear of the building is provided. All voted in favor. Motion carried 6 -0. PLANNING REPORT CITY OF EAGAN REPORT DATE: October 23, 2014 APPLICANT: KTJ 212, LLC PROPERTY OWNER: Same REQUEST: Planned Development Amendment LOCATION: 1992 Rahncliff Court CASE: 32- PA- 09 -09 -14 HEARING DATE: October 28, 2014 APPLICATION DATE: Sept. 17, 2014 PREPARED BY: Sarah Thomas COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment for a drive through for clothing and miscellaneous household items and site modifications at 1992 Rahncliff Court legally described as Lot 1, Block 1, Rahncliff 1st Addition. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two - thirds of all members of the council. 2. The Council shall not rezone any land in any zoning district or make any other proposed amendment to this chapter without first having referred it to the planning commission for its consideration and recommendation. BACKGROUND /HISTORY The 2.12 acre property was platted in 1986 as Lot 1, Block 1, Rahncliff I" Addition. Since that time a condominium plat was recorded with Dakota County. The parcel is within the shoreland overlay district of Cliff Lake. Planning Report — Eagan Retail II October 28, 2014 Page 2 EXISTING CONDITIONS The property consists of one parcel with two existing buildings. A multi- tenant building with uses that cater to auto- oriented businesses is located on the east side of the property. Valvoline, a tenant within the building, operates a drive - through with vehicles operating with a south to north movement. A new commercial strip center, which was constructed in 2012, is located on the west side. A pylon sign is located in the NW corner of the site. Site grading, installation of utilities and water and sewer services as well as construction of the parking lot and buildings were completed with the original development of the site. The site is generally flat and slopes slightly from east to west with elevations ranging from 927 to 924 feet. The parcel is fronted by three public streets (Cliff Road to the north, Rahncliff Road to the west and Rahncliff Court to the south) and a private street to the east. Boulevard trees are located along the north, east and south property lines and a public bituminous trail in the right -of -way to the west and north. SURROUNDING USES The subject site is surrounded by Planned Development zoned properties that are developed with retail commercial uses. EVALUATION OF REQUEST Description of Proposal — The applicant is proposing site modifications that will impact 3,300 SF of the existing 7,200 SF building located on the east side of the parcel. This portion of the building is a separately owned Condominium Unit from the remainder of the building. According to the applicant the renovation will include a drive through for a new tenant, as well as remodeling of the exterior to remove the roll -up doors (one to remain on the front and a new one added to the rear), new storefront glass, EIFS, brick, as well as new canopies, painting of the building and the addition of three parking stalls. The applicant's narrative states, "The space will be designed for two tenants. The eastern portion is proposed ... for a Goodwill facility. The western portion does not have a tenant..." The Goodwill facility is intended to occupy 1,870 SF of this building. According to the applicant's supplemental narrative, "unlike a normal Goodwill store, an Attended Donation Center (ADC) is different in that it does not have a retail sales floor, and that it does not sort donations on site." The narrative further explains the donation flow at ADC's is much lower than a standard Goodwill location and pickups occur on an as needed -basis via a box truck. There are currently no ADC's in Minnesota; however, two are planned for this year. Based on current data, there are typically two or three cars at these locations at a time. The typical hours of operation are 8:00 a.m. to 9:00 p.m. Motion lights will be installed to deter donations from being left outside during non - business hours and no outdoor storage is allowed. Planning Report — Eagan Retail II October 28, 2014 Page 3 Compatibility with Surrounding Area — The development of this site is based upon CSC (Community Shopping Center) zoning standards. The purpose of this district is intended for large scale retail commercial sales and services. The applicant has stated the proposed ADC use provides a service as a drop off facility and is not a warehouse; thereby malting the use compatible with the other uses on the site and surrounding area. Evaluation — The existing site does not meet parking requirements which is acknowledged as an existing site condition and explained within the "Parking" section of this report. Flexibility in typical zoning standards to encourage creative site design, efficient use of the land, and preservation and enhancement of desirable site characteristics and natural features can be accommodated via the Planned Development. This also allows for improvements to be made to a portion of the building given the separate ownership situation. Ultimately, the entire building /site should be brought into compliance with City Code. Trash /Recycling Enclosures — The Site Plan identifies a trash receptacle located behind the building near the drive through exit. City Code requires trash /recycling containers to either be stored inside or in an enclosure attached to the principal building. The trash enclosure should be constructed consistent with the requirements of the City Code and include a screening gate of 90% or greater opacity. This has been included as a condition of approval. Mechanical Equipment — City Code requires HVAC units to be setback from the edge of the roof a minimum of 20 feet. This has been included as a condition of approval. While the height is unknown, the parapet should provide screening from the right -of -way as well. Building Address Numbers — In accordance with Section 2.78 of the City Code, building numbers should be conspicuously displayed on the building, in a suitable location in an upper corner or near the building entrance so it can be clearly seen from the street and read during all hours of the day. Commercial building numbers should be a minimum height of 12 inches and in a contrasting color to the color of the building. Parking — The Final Planned Development for this site, approved in 2012, allows for joint parking. At that time, the Applicant provided a copy of the Condominium Documents and the related Association Agreement which allow, privately, for joint parking. City Code requires a CUP (Conditional Use Permit) for the reduction of up to 30 spaces which can also be approved as part of the PD. Reductions are allowed to minimize the amount of hardcover and maximize real estate potential. This is allowed when required parking facilities serving two or more facilities are located on the same lot. Based upon the break-down provided at that time, for both the new and existing building, with two restaurant uses and the remaining retail, 87 parking stalls are required. The Site Plan provides for 80 parking stalls. The proposed changes do not alter the stall requirement as they are still considered retail in nature. The existing parking stalls are 10 ft, in width by 18 ft. in depth. The Zoning Ordinance requires stalls to be 10 ft. by 19 ft. This deviation is acceptable because it is an existing condition. Planning Report — Eagan Retail II October 28, 2014 Pap-e 4 The Site Plan identifies three new parking stalls located to the west of the drive through queue where there are currently overhead doors. The proposed parking stalls will be 10' x 18' which are consistent with the parking stall dimensions throughout the site. A 7' concrete sidewalk is proposed between the parking stalls and the building for pedestrian safety and uniformity with the remainder of the building. Staff suggests a pedestrian connection be added to the westerly building via a painted crosswalk. The westerly multi - tenant building generates a significant amount of traffic /congestion during peals times; and Goodwill pickups should be scheduled during non -peals business hours. Donation pickup should also occur on the south side of the building so as to not block parking stalls. Exterior Building Materials — The exterior of this portion of the building is proposed to be constructed with EIFS, glass and thin brick applied over existing CMU. The CMU on the side and rear elevations will be painted to match the new building to the west. The Zoning Ordinance requires newly constructed buildings in the CSC zoning district to meet the following exterior finish materials standards: The building must utilize at least two different Class I materials (brick, glass, natural stone, architectural metal panels) comprising at least 65% of the building. Up to 35% of the building may be Class II or Class III (specialty concrete block, masonry stucco, manufactured stone — Class II; EIFS, precast concrete, Class III) or Class IV materials (smooth concrete or scored concrete block, tip up panels). The maximum amount of Class IV material should not exceed 10 percent. While not new construction, the Elevation Plan should be revised to provide material percentages to verify the proposed improvements are moving towards compliance of new construction standards. The Side Elevation Plan identifies an entrance to the end unit; however, the Floor Plan and Site Plan lack this detail and there is no connection provided to the remainder of the site. For this reason, the entrance on the west elevation should be removed or connectivity provided to the front or rear of the building to prevent an obstacle to the access. Signag_e — The applicant proposes building signage on the north elevation and a sign for the end tenant on the west elevation as well. End units are allowed wall signage on two elevations and interior units are allowed wall signage on one elevation per Code. Planning Report — Eagan Retail II October 28, 2014 Page 5 Awnings — The Elevation Plan identifies awnings over the entrances and windows on the north elevation. There are no details provided regarding the awnings; however, the adjacent building has awnings that are constructed of a canvas material which is a durable material that is often utilized. Similar retail commercial developments have been allowed Sunbrella, Arlon or Canvas material. Specifying these materials has been included as a condition of approval to ensure consistency and quality. Further, the awnings should not include additional tenant identification. Storm Water Management /Water Quality and Stormwater Drainage — The site includes 83,815 SF (90.5 %) of impervious surface. The stormwater management system was installed with the original development and includes a public storm sewer system that routes storm water to City pond AP -42 and then to Cliff Lake, located at the northwest corner of Cliff Road and I -35E. No additional impervious surface or modifications to the storm sewer system are proposed. The existing storm water system is adequate to accommodate the drainage from this system. Utilities — Both trunk and lateral water and sanitary sewer lines were installed with previous development. No utility modifications are proposed. Streets /Access /Pedestrian Circulation — This property has direct access onto the public street to the south, Rahncliff, Court and the private street to the east that connects Cliff Road to Rahncliff Court. There are no public street access modifications included with the proposal. The drive through drop off entrance is located on the north side of the building and the exit on the south. Vehicles can access the entrance from either the east or west. According to the Site Plan, approximately four vehicles can queue before they begin to block parking spaces or the parking lot drive aisle. On the south side of the building, the drive lane adjacent to the angled parking is 17' wide. City code requires a 24' drive aisle to accommodate two lanes of traffic adjacent to parking stalls. Appropriate directional signage should be installed along the south side of the building, in a manner acceptable to the City Engineer, to indicate one -way traffic adjacent to the angled parking. Public trails are currently located along Rahncliff Road and Cliff Road. No modifications or additional pedestrian facilities are proposed. Landscaping — There are no changes proposed to the existing landscaping; however, City staff is working with the owner regarding the landscaping and rain gardens installed with the 2012 development of the retail strip center. Many plants are missing and /or have not survived and need to be replaced. Lighting — There are no changes proposed to the existing lighting. Financial Obligation — At this time, there are no pending assessments on the parcel. Wetlands — Because there are no wetlands on site, City Code § 11.67, wetland protection and management regulations, does not apply. Planning Report — Eagan Retail II October 28, 2014 Page 6 SUMMARY /CONCLUSION The applicant is requesting approval of a Planned Development Amendment for a drive through and site modifications to a portion of an existing building located at 1992 Rahncliff Court. Two tenants are proposed to occupy 3,300 SF of the building. Modifications include exterior building improvements, installation of canopies, signage and three new parking stalls. A proposed tenant, a Goodwill Attended Donation Center, will occupy 1,870 SF and primarily consist of a drive through for purposes of dropping off donations. City staff questioned the applicant about whether the Goodwill use was appropriate for a retail area. The applicant has provided input as to the limited amount of warehousing of goods and explained the service provided by this type of use. City policy makers should determine the appropriateness of this use at this location. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment for a drive through for clothing and miscellaneous household items and site modifications located at 1992 Rahncliff Court, legally described as Auto Plaza Condo Units 1, 2, 3 and 4, being part of Lot 1, Block 1, Rahncliff 1St Addition. If approved the following conditions shall apply: 1. An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office, and proof of recorded shall be provided to the City. The following exhibits are required for the PD Amendment Agreement: • Site Plan • Building Elevations 2. All owners of the CIC plat shall be a party to the PD Amendment Agreement and provide signatures on said document. 3. A pedestrian crossing shall be provided between the two buildings on the parcel. 4. Donation pickup shall be scheduled during non -peals hours and shall occur on the south side of the building. 5. The applicant shall install directional signage along the south side of the eastern building, to indicate one -way traffic adjacent to the angled parking in a manner acceptable to the City Engineer. 6. There shall be no outdoor storage of donations, refuse or vehicles of any kind on the site. 7. The trash /recycling containers shall be located inside the building or in an enclosure that is consistent with City Code requirements. Planning Report — Eagan Retail II October 28, 2014 Paae 7 8. Mechanical equipment units shall be setback from the edge of the roof a minimum of 20 feet. Screening of said units shall meet all City Code requirements. 9. All awnings shall be constructed of Sunbrella, Arlon or Canvas material and shall exclude tenant identification. 10. Sign permits shall be obtained prior to installation of building signs. 11. The Elevation Plan shall be revised to provide material percentages to verify the proposed improvements are gaining towards compliance of new construction standards. 12. There shall be no entrance on the west elevation unless a connection to the front or rear of the building is provided. • m <1z ale CD • uj — • E IL • • • `C �,��♦ // ►�'S ,' ■WA e�uno '. �►�� a _� .• .�� rr■. �I■ \`,� ��'�� e`�Q!eO��i ♦��I � �� ®x`,`11® ° �IIIIIIItflf�� ♦i'v' ®�i:`.' 'u' 1111►` � ��,� �!�. 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I tl LL I I I u u ,rl 11 u I z1� i I z .o I O - 'a - = I 1 = I uu o = I I I � 1 U f7 I I l zs LL n m 1 I I $� I I 422 � n - - — — — — — — — — — — — — — — — — — — — — - RAHNCLIFf ROAD d i 0 0 v b N � G 0 • ZI } ' I U) 1 Ll. v ¢ LL I.� 00 o w o0 � r I� 0 �o � W 1. -- - - - - -- - - - - -- '`o i I i V9 � N h n y 4; C a v v � w PIDA , builder of eowne..nroatnr' e[ value. 5125 County Road 10.1 Suite 10Q .'Minnetonka, MN 55345 t: 952,294.0368 -'f:- w:ww oppidan 6m September 16; 2014. Mr. Mike; Ridley, City Planner. City of Eagan 3830 Pilot Knob Road- Eagan, MN 55122 , RE; Planned Development Amendment :1992 Rahncliff Court . Current Rudy'sAutomotiw Location. Eagan,.MN" -Dear Mike: I The following is.an Overview of the Planned, Development Application being proposed for the Ru.dy'.s Automotive I. location In'E,agan at the 'above referenced, location, :An overview of the application request a.nd site specific improvements areas follow • The current Rudy's portion of the.building is a separate Condominium unit owned by KTJ 212; LLC e K,TJ is proposing:.to renovate the;current R y4s p tt�5ri f lr'113dfilr i g remodeling the exterior to remove 1 the roll-up doors (with the exception o the west side roll -up doorsew'storefront glass, EFIS ban'ding'on: the. front end west side, brick e e ek9 to me.�o on .the ro f nt and west side, painting In the rear of the building to match`the color$ of the front•and side and: a new roll' up door i'n t the rear, �• o' The space'will be' designed for two new tenants,, 1 • Tfie eastern portion of the building'is proposed to initialiybe used for Goodwill facility ;. The western portion of.the space does -not have a tenantadentified at thist(me,. 9 N, ewparking will be added infrontof this portianofthe •building. • Existing landscaping andllghting wql remain in the, current format ' As outlined; the major(tyof the'work,is to the existing building. The re- design of the ex terior.to be more compatible to the new building on the west. side of the site and the re- tenanting of the space bysubdi.vidingthc space into two separate users, Is the focus: of the wo_ rk. -The main change to'the exterior will be there- striping on the.lot area In front of the. space to add some parking wh:ere;there are. currently drive =Ins to the service bays, The proposed uses will not require any additional parking over the current use. in the space, Additionally, as mentioned above, stalls will be added tolhe front of this space, increasing the o.Verall parking for this -site. 'The O'Reilly and Valvoline, .bulld(ng's are separate Condominium Units and are each'owned by separate entities.. other than KTJ 212, Previous inquires, to the owners resulted in a,desfYe to not remodel their units, RE EIVED- ��'� 1 1 2 .14 . PPIDAN builder, of towns. oreator of value. 5125 County Road 101 - Suite 100 - Minnetonka, MN 55345 • T: 952.294.0358'. F; 952,294.0151 www,oppidan,com September 26, 2.014 . Sarah Thomas City of Eagan 3830 Pilot K_ nob Road Eagan, MN 55122 Re: Response to 9/26/14 letter regarding 32- PA- 09 -09 -14 Dear Sarah: . Thank you for the feedback on our initial application for a Planned Development Amendment, which was dated September 16, 2014, and sent to. you on September 17t ", 2014. This letter is in response to that feedback. As a note, unlike a normal Goodwill store, an .Attended Donation Center (ADC) is different in that it does not have a retail.sales floor, and that it does not sort donations on site. Roll -up Door: The roll -up door that will remain will be the easternmost door, not the westernmost: This is reflected in. the site plan that is included as a part of this letter. Donation Storage: Donation pickup will be arranged on an as needed basis, and can ba daily if the" donations are frequent enough.' It is important to note, however, that the donation flow at ADC's is much lower than at a standard.Goodwill location. Donation. Removal: Donations are removed from the ADC by typical box truck, which, as noted above, are scheduled on an as needed basis. Presorting will not be done at the ADC. Existing Facilities; There area many ADC's located across the nation (Orlando, Phoenix, Atlanta, etc.). The Twin City market will have two this year with plans to expand that number in the future: Traffic Flow /Stacking: Based on current information, typically there are only two or three cars at a time at other ADC location. During busier times (e.g.) ADC's do not plan on having more than five or six cars at any one given time. Typical Hours of Opp.: 8:00 A.M. to 9:00 P.M. Rear of Building: All donations will be stored inside the building. Goodwill's specs call for exterior Motion lights to discourage dumping outside of the building during off hours, and have not had problems with this in the past. This s, along with. the attached site plan, should cover all of the questions Eagan City Staff had regarding our application. Please feel free to reach out tome with anything further I can provide. Thank you. Agenda Information Memo November 5, 2014 Eagan Economic Development Authority Meeting NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES EDAC -1 Minutes of the October 7, 2014 EDA meeting. 2. APPROVE THE DEDICATION OF A PUBLIC DRAINAGE & UTILITY EASEMENT ON OUTLOT A, PARAGON ADDITION, AND AUTHORIZE THE EAGAN DEVELOPMENT AUTHORITY PRESIDENT AND EXECUTIVE DIRECTOR TO EXECUTE ALL RELATED DOCUMENTS.— Through the acquisition of properties in the Cedar Grove Redevelopment Area and development of the Twin Cities Premium Outlet Mall, the EDA has retained possession of Outlot A, Paragon Addition. Xcel Energy wishes to place an electric transformer in the southeast corner of Outlot A, to serve as a redundant facility for the outlet mall and the Cedar Grove Parking Garage, and to provide future service for development of Outlot A. Xcel Energy has requested the dedication of a permanent 15' x 15' public drainage & utility easement to cover the area of installation of the transformer. Public Works (Engineering) staff and the City Attorney's office have reviewed the easement location and found it to be in order for favorable EDA action. EDAC -2 Easement Legal Description/ Graphic Agenda Information Memo November 5, 2014 Eagan Economic Development Authority Meeting F. OTHER BUSINESS There are no other items at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER NOVEMBER 5, 2014 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE Drainage & Utility Easement, Outlot A Paragon Addition D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota October 7, 2014 A meeting of the Eagan Economic Development Authority was held on Tuesday, October 7, 2014 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, Commissioner Hansen and Commissioner Tilley. Also present were Executive Director Osberg, Community Development Director Hohenstein and City Attorney Dougherty. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Hansen seconded a motion to approve the agenda as presented. Aye: 5 Nay :0 CONSENT AGENDA Commissioner Fields moved, Commissioner Bakken seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay :0 1. It was recommended to approve the minutes of September 16, 2014 - EDA meeting. 2. It was recommended to approve Findings of Fact and a Resolution to approve the Sale of Property located in the Cedar Grove Redevelopment District to Ryland Homes. 3. It was recommended to approve amendment to the Ramp Operating Agreement with Paragon Outlet Partners in reference to the MHC Hotel site. 4. It was recommended to approve amendment of EDA Property Covenants, conditions and restrictions for the Cedar Grove Parking Garage relative to the subdivision of the property for the proposed MHC Properties hotel development. 5. It was recommended to approve declaration of Ingress and Egress Easement to establish joint use for adjacent lots abutting Cedar Grove Parking Garage. 6. It was recommended to approve grant trail easement for MHC Properties lot to the City. OLD BUSINESS There was no Old Business. There was no New Business. There was no Other Business. NEW BUSINESS OTHER BUSINESS ADJOURNMENT Commissioner Tilley moved, Commissioner Fields seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date David M. Osberg, Executive Director DRAINAGE AND UTILITY EASEMENT This Drainage and Utility Easement is made this day of , 2014, between the Eagan Economic Development Authority, a public body corporate and politic and political subdivision of the State of Minnesota, (hereinafter referred to as the "EDA "), and the City of Eagan, a municipal corporation, organized under the laws of the State of Minnesota, (hereinafter referred to as the "City "). WITNESSETH: That the EDA, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, a permanent drainage and utility easement, over, across and under the following described premises, situated within Dakota County, Minnesota, to -wit: That part of Outlot A, Paragon Addition, according to the recorded plat thereof, Dakota County, Minnesota and described as follows: Beginning at the most Easterly corner of said Outlot A, thence North 32 degrees 41 minutes 01 seconds West a distance of 15.00 feet, thence South 57 degrees 18 minutes 59 seconds West a distance of 15.00 feet, thence South 32 degrees 41 minutes 01 seconds East a distance of 15.00 feet, thence North 57 degrees 18 minutes 59 seconds East a distance of 15.00 feet to the point of beginning and there terminating. (the "Property "). See also Exhibit "A" attached hereto and incorporated herein. The grant of the foregoing permanent easement for drainage and utility purposes includes the right of the City, its contractors, agents and servants to enter upon the premises at all reasonable tunes to construct, reconstruct, inspect, repair and maintain pipes, electrical lines, telecommunication lines, conduits and mains; and the further right to remove trees, brush, undergrowth and other obstructions. After completion of such construction, maintenance, repair or removal, the City shall restore the premises to the condition in which it was found prior to the commencement of such actions, save only for the necessary removal of trees, brush, undergrowth and other obstructions. And the EDA, its successors and assigns, does covenant with the City, its successors and assigns, that it is the landowner of the premises aforesaid and has good right to grant and convey the easement herein to the City. IN TESTIMONY WHEREOF, the EDA has caused this easement to be executed as of the day and year first above written. Eagan Economic Development Authority, a public body corporate and politic and political subdivision of the State of Minnesota IN STATE OF MINNESOTA) )ss. COUNTY OF DAKOTA ) Mike Maguire Its: President David M. Osberg Executive Director The foregoing instrument was acknowledged before me this day of 2014, by Mike Maguire and David M. Osberg, the President and Executive Director of the Eagan Economic Development Authority, a public body corporate and politic on behalf of the public body. Notary Public FA APPROVED AS TO FORM: City Attorney's Office Dated: APPROVED AS TO CONTENT: Public Works Department Dated: THIS INSTRUMENT WAS DRAFTED BY: DOUGHERTY, MOLENDA, SOLFEST HILLS & BAUER P.A. 7300 West 147th Street, Suite 600 Apple Valley, MN 55124 (952) 432 -3136 (RBB: 206 - 26768) Easement 1289 City of Emu ineering Division Proposed Drainage & Utility Easement Exhibit A 10/20/2014 Proposed Drainage & Utility Easement That part of Outlot A, paragon Addition, according to the recorded plat thereof, Dakota County, Minnesota and described as follows: Beginning at the most Easterly corner of said Outlot A, thence North 320 41'01" West a distance of 15.00 feet, thence South 67'18'5911 West a distance of 15.00 feet, thence South 32° 41' 01" East a distance of 15.00 feet, thence North 57 °18' 59" East a distance of 15.00 feet to the point of beginning and there terminating. 5H_r' N 4� ZSa Proposed Drainage & Utility Easement h City of Emu ineering Division Proposed Drainage & Utility Easement Exhibit A 10/20/2014