07/29/1991 - City Council Special ?;:trzsz.,)
SPECIAL CITY COUNCIL MEETING
TRAPP FARM PARK SHELTER
MONDAY
JULY 29, 1991
4:00 P.M.
4:00-7:00 I. ROLL CALL
II. MUNICIPAL ELECTION/TERMS OF OFFICE
III. 1992-1996 C.I.P. REVIEW
IV. REVIEW OF FEBRUARY RETREAT
A. VISION STATEMENT
B. ECONOMIC DEVELOPMENT/
REDEVELOPMENT POLICIES
C. REVIEW&CONSIDER LONG-RANGE GOALS
7:00 V. ICE ARENA/OUTDOOR SWIMMING POOL/
ATHLETIC FIELDS
VI. OTHER BUSINESS
VII. ADJOURNMENT
pIPPF
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 22, 1991
SUBJECT: SPECIAL CITY COUNCIL MEETING/RETREAT AT TRAPP FARM PARK
SHELTER
A Special City Council/Work Retreat is scheduled for Monday, July 29, 1991 at the Trapp
Farm Park Shelter Building beginning at 4:00 p.m.
In order to constructively manage our time and deal effectively with agenda items, the
workshop has been divided into two (2) parts. The first part (4:00-7:00 p.m.) addresses the
following three (3) issues: 1) municipal elections/terms of office, 2) 1992-1996 CIP review
and 3) review of February retreat.
The second part of the workshop, beginning at 7:00 p.m., considers the ice arena/outdoor
swimming pool/athletic fields public policy issues and financing. At the regular City Council
meeting,the time to discuss the ice arena/pool/athletic fields was tentatively set at 6:00 p.m.
As a courtesy, the City Administrator has contacted those who were present, including the
news media, that discussions on this item will begin at 7:00 p.m.
MUNICIPAL ELECTION/TERMS OF OFFICE
At the direction of the City Council, the mayoral term and discussion regarding even year
elections is scheduled for Council deliberation. Attached for Council review are memos
from Administrative Assistant Witt, a copy of the Minnesota election laws and
correspondence from the City Attorney's office regarding the change of Eagan municipal
elections to even years. This information is referenced as pages S through 23.
1992-1996 CIP REVIEW
At the June 18 Special City Council meeting, a general consensus was reached that reduces
the proposed expenditures for capital projects during 1992 through 1996 which utilize the
Community Investment Fund and general obligation bonds as revenue sources. If interest
proceeds from the Community Investment Fund are to be used for the ice arena/outdoor
swimming pool and athletic fields improvements, the CIP as presented at the June 18
meeting will require modification. Attached and referenced as pages 24 through 2 S is
a revised copy of a draft CIP for 1992-1996 that was presented and considered at the June
18 meeting. Also included in that memo is a possible funding source which could be
considered with the CIP.
All departments are modifying the five(5)year CIP by making adjustments to programs that
were not funded in 1991 which will be shown for future years and adding calendar year
1
1996. It is suggested that a final version of the CIP be reviewed in August/September and
that approval be given for the five (5) year document, as a guideline to public project
spending, at a regular City Council meeting this fall. The five (5)year CIP will provide a
capital projects spending plan for the City Council and management team. The City Council
may want to hold a public hearing to consider the document prior to its ratification.
REVIEW OF FEBRUARY RETREAT
Vision Statement
At the February retreat, there was a consensus by City Council and the management team
to hold a meeting during late spring/early summer to review goals that were discussed at
the February retreat. Because time is limited at the Special City Council meeting on
Monday, the review of the February retreat is divided into three discussion categories
consisting of: A) vision statement, B) economic development/redevelopment policies and
C) review and consider long-range goals. The Vision Statement, as enclosed on pages �q
through , contains the changes made by the Council and staff in February as well as
some minor changes to the Development section recommended by the Economic
Development Commission.
Economic Development/Redevelopment Policies
At the February City Council/Department Head Retreat, there was also interest expressed
by the entire group that a workshop be scheduled to discuss public policy objectives relative
to economic development and redevelopment strategies. Originally, the City intended to
schedule a mini-retreat/work session during May. However, due to other current and
pending issues and the traditional absence of meetings during the summer months, a review
of economic development/redevelopment strategies has not taken place. The absence of
such a meeting should not imply that policies have not been drafted and considered, i.e.the
impact of Eagan on certain development strategies are allowed for expansion of the existing
international airport, ongoing discussions regarding Cedarvale Shopping Center
redevelopment, redevelopment policies for existing infrastructure and, most recently, the
adoption of economic development goals as approved and presented by the Economic
Development Commission for Council consideration. Please refer to pages 3k through
3 i..for a copy of the EDC goals and a memo from the Community Development Director
regarding the status of the redevelopment policies.
Review & Consider Long-Range Goals
The City's facilitator, Don Salverda, Attitude Development Consultants, prepared an
executive summary of the 1991 Council/Department Head Retreat for the February 8-9
work session that was held at the IDS Conference Center in Chaska. The twelve (12)
highest priority goals recognized in 1990 were reviewed and evaluated. Also ten (10) long-
range goals were developed based on the City's Vision Statement that appears on pages _
3'Zthrough C of the enclosed document referenced as pages 44 through 4 S The City
Council may wish to approve the long-range goals as recommended with the understanding
"PPP.-
that the goals will again be reviewed and considered at a retreat in early 1992. As a matter
of interest, the list of 35 goals considered in 1990 is also enclosed on pages _ Y7 through
LI 41 for your review.
The City of Brooklyn Park has adopted community goals entitled "A Strategy for Improving
the City of Brooklyn Park". Attached for City Council review and referenced as pages SO
through .57 is a copy of a letter from the Mayor's office and brochure that the City has
distributed to its citizenry, Chamber, business community and others in its government.
Once the Vision Statement and list of goals are adopted,the City can develop a similar type
publication.
ICE ARENA/OUTDOOR SWIMMING POOL/ATHLETIC FIELDS
The purpose for meeting and discussing the proposed capital improvement projects that
include an ice arena, outdoor swimming pool and additional athletic fields is to determine
and concur on a method of financing. There are public policy issues relevant to each
financing alternative. Those alternatives were presented in a memo by the City
Administrator for review at the July 16 meeting, copies enclosed and referenced as pages
0. through 411. Additional public policy questions include:
1) Independent School District #196 has decided to hold a bond referendum in
November to consider the financing of school facilities in the amount of$36.5
million. The school district also expects to ask voter approval on a $3.5
million levy to fund district operations. Both issues are expected to be placed
on the November 5 general election ballot. Should the scheduling of these
two referendums have an impact on the timing of an Eagan referendum for
an arena/pool?
2) How should the question be presented to the community in terms of
promotion/campaign practices?
Additional information - traffic impact, cost and site analysis - was also requested by the
Council in conjunction with the "Y" proposal. S.E.H. has performed a transportation
analysis of both the City sites and a copy of that report is enclosed on pages 6'through
The City's consulting engineering firm of Bonestroo, Rosene, Anderlik & Associates is
preparing conceptual site plans for the Lexington/Diffley site which includes an ice arena,
pool and "Y"facility. In order to insure the projected arena costs have some basis in reality,
the firm has also developed a concept plan for the ice arena based on the program
recommendation of the Citizens Task Force. The firm is working rapidly to meet the
accelerated schedule for review and expects to have a report/presentation at the workshop
session.
3
The firm has previously provided "ballpark estimates" of:
Ice Arena 3.0 - 3.5
Pool 2.0 - 2.2
Infrastructure .75 - 1.0
Total 5.75 - 6.70
An article appeared in the most recent edition of Public Management, a professional journal
the City Administrator subscribes to, entitled "Votes and Good Will Achieving Genuine
Success in Bond Elections". This article has been copied and is enclosed on pages
through for your review. Please note that Mr. Donaldson, the author, is a retired
superintendent of schools and served on the city council of Mesa, Arizona.
CO.
PA&I'd
July 9, 1991
TO: CITY ADMINISTRATOR HEDrES
FROM: ADMINISTRATIVE ASSISTANT WITT
RE: MAYORAL TERM AND EVEN YEAR ELECTIONS
Mayoral term
If the Council wants to establish a four-year mayoral term,
it must adopt an amending ordinance at least four weeks before
the deadline for filing of candidacy for the election.
Filing dates for the 1991 election are August 27 to September 10;
therefore, the amendments should be adopted by August 6 at the
very latest. (Adoption on July 16 would provide more breathing
room. )
Even year elections
The Council should consider the change in election year fairly
soon so that the election challenge timetable can be started.
My memo of July 1 offers a couple of scenarios for the Council
to discuss. It should be noted that in both scenarios, if the
changeover is rejected, the Council would have to take action
to extend, by a year, the term ending in 1994. (See attached memo)
S
July 1, 1991
TO: CITY ADMINISTRATOR HEDGES
FROM: ADMINISTRATIVE ASSISTANT WITT
RE: CHANGEOVER FROM ODD TO EVEN YEAR ELECTION
The 1991 municipal election must be held November 5, 1991
and the Council term of office will be four years. The
mayoral term of office us up for discussion. (Jim Sheldon
is researching. )
Minnesota law passed in 1991 precludes a 1992 election
until the 240/180 day review has passed without challenge.
This means that council candidates cannot run for a one-
year term nor can the terms of Wachter and Gustafson be
extended by a year.
The Council can set the length of term but time and cost to
conduct election campaigns suggest a minimum of three years
to attain an even year schedule. There are a couple of ways
to achieve the changeover:
Scenario I. Councilmembers Wachter and Gustafson
run for a three year term, 1991 - 1994. In 1993,
McCrae and Pawlenty run for a three year term, 1993-
1996.
This scenario does not shorten or lengthen an existing
term of office, but does take longer to implement.
The changeover to even year election would not be
operational until 1994.
Scenario II. (assumes the changeover occurs in 1992)
Councilmembers Wachter and Gustafson run for a three
year term, 1991-1994. In 1992, Councilmembers McCrae
and Pawlenty have one year deleted from their existing
term and run for a four-year term, 1992-1996.
This scenario accomplishes the changeover by 1992, but
calls for Councilmembers McCrae & Pawlenty to lose one
year from existing term.
June 21, 1991
TO: CITY ATTORNEY SHELDON
FROM: ADMINISTRATIVE ASSISTANT WITT
RE: CHANGE MUNICIPAL ELECTION TO EVEN YEAR. CHANGE MAYORAL TERM
TO FOUR YEARS.
Minnesota Election Law 205.07 says . . . a city can extend a term
to the date for taking office following the next scheduled
municipal election. . . . To provide for orderly transition, the
governing body may adopt supplementary ordinances regulating
initial elections and officers to be chosen at the elections
and shortening or lengthening the terms of incumbents and those
elected at the initial election, so as to conform as soon as
possible to regular schedule . . . . See attach A.
Therefore, the Eagan City Council should be able to shorten or
lengthen the term of incumbents and initially set the length of
term until the changeover is complete. To minimize controversy,
I suggested in a March 1 memo that the 1991 election be for 3-
year terms. The mayor could also stand for a 3-year term at this
time. In 1992, council incumbents, whose term would normally end
in 1993, would be up for election, thus shortening their terms by
one year. This scenario would complete the change in 1991-92 and
would treat everyone equally. See attach B.
However, court and legislative actions affect future changeovers
of election year.
The City of Plymouth Council was sued when they extended terms
of incumbents by one year. As a result of the lawsuit, Eagan may
be challenged even if the council opts to shorten incumbents'
terms. Plymouth City Attorney, Jim Thomson (Holmes & Graven,Mpls. )
urges you to call him re Plymouth's experience so Eagan can avoid
the same pitfalls. Laurie Rauenhorst, Plymouth City Clerk, is
mailing a copy of the judgement to me and I will forward it to you
immediately.
If existing terms cannot be shortened or lengthened, the Council
could decide that 1991 elections would be for one or three year
terms. Elections in 1993 would be for one or three year terms.
This scenario is messy - four straight years of municipal elections
to get the City on an even year cycle. It would also be contrary
to 205.07 which suggests getting to a regular schedule as soon as
possible.
Legislative action requires 240 days for changeover to take effect.
During this time, voters have 180 days to challenge the changeover
via petition. If the ordinance changing the date is challenged, it
does not become effective until a majority of voters approve it at
an election taking place 60 days after the petition of challenge is
submitted. See attach C.
•
The Council needs information from us soon, in order to
take some kind of action on this issue - preferably July 2.
According to Section 205.07 subd 1. a decision to change
must be made at a regular meeting prior to September 1 .
The change must be made by ordinance rather than by resolution.
Eagan City Code does not address term of office for the
Council so an amendment to Chapter 2 is in order.
If you need any other information please give me a call.
cc: City Administrator Hedges
Finance Director Van Overbeke
8
MINNESOTA ELECTION LAWS — 1987 ATTACH A
CHAPTER 205
MUNICIPAL ELECTIONS
205.01 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.01 DEFINITIONS.
Subdivision 1. The definitions in chapter 200 and in this section apply to this
chapter.
Subd. 2. "Municipal election" means an election held in any municipality at
which the voters of the municipality nominate or choose by ballot any public
officials for the municipality or decide any public question relating to the municipal-
ity th' is lawfully submitted to them.
History: [1959 c 675 art 6 s 1; 1981 c 29 art 7 s 6]
205.02 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.02 STATUTES APPLICABLE.
Subdivision 1. Minnesota election law. Except as provided in this chapter the
provisions of the Minnesota election law apply to municipal elections, so far as
practicable.
Subd. 2. City elections. In all statutory and home rule charter cities, the pri-
mary, general and special elections held for choosing city officials and deciding
public questions relating to the city shall be held as provided in this chapter, except
that this section and sections 205.065, subdivisions 2 to 7; 205.07 to 205.12 and
205.175 and 205.185 do not apply to a city whose charter provides the manner of
holding its primary, general or special elections.
History: (1959 c 675 art 6 s 2; 1983 c 62 s 1; 1987 c 62 s 5]
205.021 [Repealed, 1983 c 62 s 12; 1983 c 216 art 2 s 11]
205.03 [Repealed, 1983 c 62 s 12]
* 205.03 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
NOTE:Subdivision I was amended by Laws 1983.chapter 303.section 21,to read as follows:
"Subdivision I.Cities. In all statutory and home rule charter city elections the governing body of the city,by resolution
adopted prior to the giving of notice of the election,may designate the time,in no event less than three hours,during which the
polling places will remain open for voting at the next succeeding and all subsequent city elections.until the resolution is revoked.
Cities covered by this subdivision shall certify their election hours to the county auditor upon adoption of the resolution giving notice
of the election."
NOTE:Subdivision 3 was amended by Laws 1983.chapter 303.section 22.to read as follows:
"Subd.3.Other towtas.In any election of town officers in a town other than a town described in subdivision 2,the town board.
by resolution adopted prior to the giving of notice of the election,may designate the time,in no event less than three hours,during
which the polling places will remain open for voting at the next succeeding and all subsequent town elections.The resolution shall
remain in force until revoked by the town board.Towns covered by this subdivision shall certify their election hours to the county
auditor in January of each year."
205.04 [Repealed, 1983 c 62 s 12]
205.04 MS 1957 [Renumbered 205.19]
205.041 MS 73 Supp [Repealed, 1974 c 337 s 18]
205.05 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.05 MS 1974 [Repealed, 1976 c 44 s 70]
205.06 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.06 MS 1974 [Repealed, 1976 c 44 s 70]
205.065 PRIMARY ELECTIONS.
Subdivision 1. Cities of first class. A municipal primary for the purpose of
nominating elective officers may be held in any city of the first class on the second
or third Tuesday in March of any year in which a municipal general election is to
be held for the purpose of electing officers.
If the majority of the governing body of a city of the first class adopted a
118 ct
MINNESOTA ELECTION LAWS — 1987
resolution after June 24, 1957 establishing the second or third Tuesday in March •
for holding its municipal primary in any year in which its municipal general election
is held, and if the city clerk or other officer of the city charged with keeping the
minutes and records of the governing body filed a certified copy of the resolution
with the secretary of state and another certified copy of the resolution with the
county recorder of the county in which the city is located, the time established by
the resolution for holding the municipal primary is fixed, and the governing body
of the city may not change the time unless the authority to make the change is
conferred on the governing body by the legislature, or by an amendment to the
charter of the city duly ratified and accepted by the eligible voters of the city, in
accordance with the consitution of the State of Minnesota, and other applicable law.
Subd. 2. Resolution or ordinance. The governing body of a city of the second,
third, or fourth class or a town containing a statutory city may, by ordinance or
resolution adopted at least three months before the next municipal general election,
elect to choose nominees for municipal offices by a primary as provided in subdivi-
sions 2 to 7. The resolution or ordinance, when adopted, is effective for all ensuing
municipal elections until it is revoked. Subdivisions 2 to 7 do not apply to a city
the charter of which specifically prohibits or provides for a municipal primary.
Subd. 3. Date. The municipal primary shall be held at a time designated by the
governing body in the ordinance or resolution adopting the primary system, but no
later than six weeks before the general election. The clerk shall give notice of the
primary in the manner provided in section 205.16.
Subd. 4. Candidates, filing. The clerk shall place upon the primary ballot with-
out partisan designation the names of individuals whose candidacies have been filed
and for whom the proper filing fee has been paid. When not more than twice the
number of individuals to be elected to a municipal office file for nomination for the
office, their names shall not be placed upon the primary ballot and shall be placed
on the municipal general election ballot as the nominees for that office.
Subd. 5. Results. The municipal primary shall be conducted and the returns
made in the manner provided for the state primary so far as practicable. Within two
days after the primary, the governing body of the municipality shall canvass the
returns, and the two candidates for each office who receive the highest number of
votes, or a number of candidates equal to twice the number of individuals to be
elected to the office, who receive the highest number of votes, shall be the nominees
for the office named. Their names shall be certified to the municipal clerk who shall
place them on the municipal general election ballot without partisan designation
and without payment of an additional fee.
Subd. 6. Recount. A losing candidate at the municipal primary may request a
recount of the votes for that nomination subject to the requirements of section
204 C.36.
Subd. 7. Vacancy in nomination. When a vacancy occurs in a nomination made
at a municipal primary, the vacancy shall be filled in the manner provided in section
204B.13.
History:[1983 c 62 s 2; 1987 c 62 s 6,7; 1989 c 209 art 1 s 193
205.07 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
* 205.07 CITY GENERAL ELECTION.
Subdivision 1. Date.The municipal general election in each statutory city shall
be held on the first Tuesday after the first Monday in November in every even-
numbered year; except that the governing body of a statutory city may,by ordinance
passed at a regular meeting held before September 1 of any year, elect to hold the
election on the first Tuesday after the first Monday in November in each odd-
numbered year. A city which was a village on January 1, 1974 and before that date
provided for a system of biennial elections in the odd-numbered year shall continue
119
MINNESOTA ELECTION LAWS — 1987
to hold its elections in that year until changed in accordance with this section. When
a city changes its elections from one year to another, and does not provide for the
expiration of terms by ordinance, the term of an incumbent expiring at a time when
no municipal election is held in the months immediately prior to expiration is
extended until the date for taking office following the next scheduled municipal
election. If the change results in having three council members to be elected at a
succeeding election, the two individuals receiving the highest vote shall serve for
terms of four years and the individual receiving the third highest number of votes
shall serve for a term of two years. To provide an orderly transition to the odd or
even year election plan, the governing body of the city may adopt supplementary
ordinances regulating initial elections and officers to be chosen at the elections and
shortening or lengthening the terms of incumbents and those elected at the initial
election so as to conform as soon as possible to the regular schedule provided in
section 412.02,subdivision 1. Whenever the time of the municipal election is changed,
the city clerk immediately shall notify in writing the county auditor and secretary
of state of the change of date. Thereafter the municipal general election shall beheld
on the first Tuesday after the first Monday in November in each odd-numbered or
even-numbered year until the ordinance is revoked and notification of the change
is made.
Subd. 2. [Repealed, 1976 c 44 s 70]
History: [1959 c 675 art 6 s 7; 1973 c 123 art 3 s 4; 1974 c 337 s 3; 1976 c 44
s 5; 1981 c 29 art 7 s 38; 1983 c 62 s 3; 1986 c 444]
205.08 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.08 MS 1974 [Repealed, 1976 c 44 s 70]
205.09 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.09 MS 1974 [Repealed, 1976 c 44 s 70]
205.091 [Repealed, 1976 c 44 s 70]
205.10 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.10 CITY SPECIAL ELECTIONS.
Subdivision 1. Questions. Special elections may be held in a statutory or home
rule charter city on a question on which the voters are authorized by law or charter
to pass judgment. A special election may be ordered by the governing body of the
city on its own motion or, on a question that has not been submitted to the voters
in an election within the previous six months, upon a petition signed by a number
of voters equal to 20 percent of the votes cast at the last municipal general election.
A question is carried only with the majority in its favor required by law or charter.
The election officials for a special election shall be the same as for the most recent
municipal general election unless changed according to law. Otherwise special elec-
tions shall be conducted and the returns made in the manner provided for the
municipal general election.
Subd. 2. Vacancies in city offices. Special elections shall be held in statutory
cities in conjunction with municipal general elections to fill vacancies in elective city
offices as provided in section 412.02, subdivision 2a.
History: [1959 c 675 art 6 s 10; 1976 c 2 s 74; 1976 c 44 s 6; 1981 c 29 art 7
s 38; 1981 c 172 s 1; 1983 c 62 s 41
205.11 [Repealed, 1983 c 62 s 12]
205.11 MS 1957 [Repealed, 1959 c 675 art 13 s 1)
205.12 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.12 MS 1974 [Repealed, 1976 c 44 s 70)
120 'k
MINNESOTA ELECTION LAWS — 1987
205.121 NOMINATING PETITIONS; CITIES OF FIRST CLASS; SIGNA-
TURES.
A nominating petition filed on behalf of a candidate for municipal office in a
city of the first class shall be signed by eligible voters who maintain residence in the
election district from which the candidate is to be elected. The number of signers
shall equal 500, or two percent of the total number of individuals who voted in the
municipality, ward, or other election district at the last preceding municipal general
election, whichever is greater.
History: 11981 c 29 art 7 s 9]
205.13 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.13 CANDIDATES, FILING.
Subdivision 1. Affidavit of candidacy. Not more than
(1) eight nor less than six weeks in the case of a town, or
(2) not more than ten nor less than eight weeks, in the case of a city,
before the municipal primary, or before the municipal general election if there is no
municipal primary, an individual who is eligible and desires to become a candidate
for an office to be voted for at the election shall file an affidavit of candidacy with
the municipal clerk. The affidavit shall be in substantially the same form as that in
section 204B.06, subdivision 1. The municipal clerk shall also accept an application
signed by not less than five voters and filed on behalf of an eligible voter in the
municipality whom they desire to be a candidate, if service of a copy of the applica-
tion has been made on the candidate and proof of service is endorsed on the
application being filed. Upon receipt of the proper filing fee, the clerk shall place
the name of the candidate on the official ballot without partisan designation. The
filing dates contained in this subdivision do not apply to any home rule charter city
whose charter provides for earlier filing dates.
Subd. 2. Notice of filing dates. At least two weeks before the first day to file
affidavits of candidacy, the municipal clerk shall publish a notice stating the first and
last dates on which affidavits of candidacy may be filed in the clerk's office and the
closing time for filing on the last day for filing. The clerk shall post a similar notice
at least ten days before the first day to file affidavits of candidacy.
Subd. 3. Filing fees. Unless the charter of a city provides the amount of the fee
for filing an application or affidavit of candidacy for city office, the filing fee for a
municipal office is as follows:
(a) In first class cities, $20;
(b) In second and third class cities, $5; and
(c) In fourth class cities and towns, $2.
Subd. 4. Petition in place of fees. A candidate for municipal office may file a
petition in place of the filing fees specified in subdivision 3. The petition shall meet
the requirements of section 204B.11, subdivision 2.
Subd. 5. Nominating petition;cities of the first class. A nominating petition filed
on behalf of a candidate for municipal office in a city of the first class shall be signed
by eligible voters who reside in the election district from which the candidate is to
be elected. The number of signers shall be at least 500, or two percent of the total
number of individuals who voted in the municipality, ward, or other election dis-
trict at the last preceding municipal general election, whichever is greater.
Subd. 6. Withdrawal. A candidate for a municipal elective office may withdraw
from the election by filing an affidavit of withdrawal with the municipal clerk by 12
o'clock noon of the day after the last day for filing affidavits of candidacy. Thereaf-
ter, no candidate may file an affidavit of withdrawal.
History: [1959 c 675 art 6 s 13; 1976 c 44 s 8; 1978 c 572 s 3, 1981 c 29 art 7
s 10; 1983c62s5; 1985c72s4; 1987c62s8]
121
12
MINNESOTA ELECTION LAWS — 1987
205.14 [Repealed, 1983 c 62 s 12]
205.14 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.15 [Repealed, 1983 c 62 s 12]
205.15 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.16 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.16 NOTICE.
Subdivision 1. Publication and posting. In every statutory city and home rule
charter city, the charter of which does not provide the manner of giving notice of
a municipal election, the city clerk shall, except as otherwise provided in this
section, give two weeks' published notice, and may also give ten days' posted notice,
of the election, stating the time of the election, the location of each polling place,
the offices to be filled, and all propositions or questions to be voted upon at the
election. In a city of the fourth class the governing body may dispense with publica-
tion of the notice of the municipal general election, in which case ten days' posted
notice shall be given. The city clerk shall also post a copy of the notice in the clerk's
office for public inspection.
Subd. 2. Sample ballot, publication. In all statutory and home rule charter cities,
for every municipal election, the city clerk shall, at least one week before the
election, publish a sample ballot in the official newspaper of the city, except that the
governing body of a fourth class city may dispense with publication.
Subd. 3. Sample ballot, posting. For every municipal election, the municipal
clerk shall at least four days before the election post a sample ballot in the clerk's
office for public inspection,and post a sample ballot in each polling place on election
day.
Subd. 4. Notice to auditor. At least 30 days prior to every municipal election, the
municipal clerk shall provide a written notice to the county auditor, including the date of
the election and the offices and questions to be voted on at the election.
History:[1959c675 art 6s16;1976c2s77, 78;1976 c 44 s 11;1978 c 572 s 6,7;1979c
29 art 7 s 38; 1983 c 62 s 6; 1989 c 291 art 1 s 20]
205.17 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.17 BALLOTS.
Subdivision 1. Second, third, and fourth class cities; towns. In all statutory and
home rule charter cities of the second,third and fourth class, and in all towns, for
the municipal general election, the municipal clerk shall have printed on light green
paper the official ballot containing the names of all candidates for municipal offices.
The ballot shall be printed in blocks of 50, shall be headed "City or Town Election
Ballot," shall state the name of the city or town and the date of the election, and
shall conform in other respects to the white ballot used at the state general election.
The names shall be arranged on city ballots in the manner provided for the state
elections. On town ballots names of the candidates for each office shall be arranged
alphabetically according to the candidates' surnames.
Subd. 2. First class cities. In all cities of the first class, for the municipal general
election, the city clerk shall have printed in blocks of 50 a partisan ballot upon
which the names of all candidates for the office of mayor and for the city council
are printed, and a nonpartisan ballot upon which the names of all candidates for
all other city offices are printed. The partisan ballot shall be printed on light orange
paper and shall be headed "City Partisan General Ballot." The nonpartisan ballot
shall be printed on light green paper and shall be headed "City Nonpartisan General
• Ballot." Both ballots shall state the name of the city and the date of the election and
conform in all other respects to the white ballot used at the state general election.
The names of the candidates on the nonpartisan ballot shall be rotated in the
manner prescribed for the rotation of names on nonpartisan ballots in state general
elections.
122 13
MINNESOTA ELECTION LAWS — 1987
On the partisan ballot the names of the candidates for mayor shall be placed
first. The order of the names of the candidates shall be in the manner prescribed for
state general elections in section 204D.13.
Subd. 3. Primary ballots. The municipal primary ballot in cities of the second,
third and fourth class and towns and the nonpartisan primary ballot in cities of the
first class shall conform as far as practicable with the municipal general election
ballot except that it shall be printed on light green paper. No blank spaces shall be
provided for writing in the names of candidates. The partisan primary ballot in
cities of the first class shall conform as far as practicable with the state partisan
primary ballot.
Subd. 4. Blue ballots; questions. All questions relating to the adoption of a city
charter or charter amendments or a proposition for the issuance of bonds, and all
other questions relating to city affairs submitted at an election to the voters of the
municipality, shall be printed on one separate blue ballot and shall be prepared,
printed and distributed under the direction of the city clerk at the same time and
in the same manner as other municipal ballots. The ballots, when voted, shall be
deposited in a separate blue ballot box provided by the local authorities for each
voting precinct. The ballots shall be canvassed, counted, and returned in the same
manner as other municipal ballots. The returns shall provide appropriate blank
spaces for the counting, canvassing and returning of the results of the questions
submitted on the blue ballot.
Subd. 5. Statutory cities; vacancies. In statutory cities, the names of candidates
to fill vacancies at a special election held as provided in section 412.02, subdivision
2a, shall be placed on the municipal primary and general election ballots.The names
of candidates to fill a vacancy in the office of council member in a statutory city shall
be listed under the separate heading "Special election for council member to fill
vacancy in term expiring ," with the date of expiration of the term and any
other information necessary to distinguish the office. Under the heading for the
office of mayor in a special election shall be the words "To fill vacancy in term
expiring
History: 11959 c 675 art 6 s 17; 1973 c 387 s 2; 1976 c 2 s 79,80; 1976 c 44 s
12,13; 1976 c 224 s 4; 1981 c 29 art 7 s 13,38; 1981 c 172 s 2; 1983 c 62 .s 7; 1983
c 253 s 21; 1986 c 444]
205.175 VOTING HOURS.
Subdivision 1. Cities. In all statutory and home rule charter city elections the
governing body of the city, by resolution adopted prior to giving notice of the
election, may designate the time, in no event less than three hours, during which
the polling places will remain open for voting at the next succeeding and all subse-
quent municipal elections, until the resolution is revoked. Cities covered by this
subdivision shall certify their election hours to the county auditor upon adoption
of the resolution giving notice of the election.
Subd. 2. Metropolitan area towns. At any election of town officers, in a town
which is located within a metropolitan county as defined by section 473.121, the
town board, by resolution adopted prior to giving notice of the election, may desig-
nate the time during which the polling places will remain open for voting at the next
succeeding and all subsequent town elections, provided that the polling places shall
open no later than 10:00 a.m. and shall close no earlier than 8:00 p.m. The resolu-
tion shall remain in force until it is revoked by the town board.
Subd. 3. Other towns. In any election of town officers in a town other than a
town described in subdivision 2, the town board, by resolution adopted prior to
giving notice of the election, may designate the time, in no event less than three
hours, during which the polling places will remain open for voting at the next
succeeding and all subsequent town elections. The resolution shall remain in force
until it is revoked by the town board or changed because of request by voters as
123
MINNESOTA ELECTION LAWS — 1987
provided in this subdivision. If a petition requesting longer voting hours, signed by
a number of voters equal to 20 percent of the votes cast at the last town election,
is presented to the town clerk no later than 30 days prior to the town election, then
the polling places for that election shall open at 10:00 a.m. and close at 8:00 p.m.
The town clerk shall give ten days notice of the changed voting hours and notify the
county auditor of the change. Towns covered by this subdivision shall certify their
election hours to the county auditor in January of each year.
History: (1983 c 62 s 8; 1984 c 396 s 1,2; 1984 c 560 s 22,23] •
205.18 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.18 MUNICIPAL PRIMARIES.
Subdivision 1. Cities of first class; primaries. As hereinafter provided, a munici-
pal primary for the purpose of nominating municipal elective officers may be held
in any city of the first class on the second or third Tuesday in March of any year
in which a general municipal election is to be held for the purpose of electing
municipal officers.
Subd. 2. Resolution of governing body. Not less than 60 days after April 25,
1957, the governing body of any city of the first class may, by a majority vote of
all the members of such body, adopt a resolution fixing and establishing the second
or third Tuesday in March for the holding of such municipal primary in any year
in which a general municipal election is to be held in such city. If and when the
governing body of any such city adopts a resolution fixing and establishing the time
of the holding of a municipal primary, as provided for in this section, the city clerk
or other officer of such city charged with the duty of keeping the minutes and records
of the governing body of such city, shall forthwith file a duly certified copy of such
resolution with the secretary of state and another duly certified copy of such resolu-
tion with the county recorder of the county in which such city is located; and
thereupon, the time fixed and established by such resolution for the holding of such
municipal primary shall become fixed, and no power shall thereafter exist in the
governing body of any such city to change the time of the holding of such municipal
primary unless the authority to make such change is thereafter conferred upon such
governing body by an act of the legislature, or by an amendment to the charter of
such city duly ratified and accepted by the qualified electors of such city, in accord-
ance with the constitution of the state of Minnesota, and all applicable acts thereunto
enabling.
History:[1943 c408s 1;1951 c206s1;1955c733s1;1957c613s1;1976c181 s2;1981
c29art 7s38; 1989c209art 1 s20]
205.185 PROCEDURE.
Subdivision 1. Materials, ballots. The municipal clerk shall prepare and have
printed the necessary election materials, including ballots, for a municipal election.
Subd. 2. Election, conduct. A municipal election shall be by secret ballot and
shall be held and the returns made in the manner provided for the state general
election, so far as practicable.
Subd. 3. Canvass of returns, certificate of election, ballots, disposition. Within
two days after an election, the governing body shall canvass the returns and declare
the results of the election. After the time for contesting elections has passed, the
municipal clerk shall issue a certificate of election to each successful candidate. In
case of a contest, the certificate shall not be issued until the outcome of the contest
has been determined by the proper court. In case of a tie vote, the governing body
shall determine the result by lot. The clerk shall certify the results of the election
to the county auditor, and the clerk shall be the final custodian of the ballots and
the returns of the election.
Subd. 4. Recount. A losing candidate at a municipal election may request a
recount of the votes for that office subject to the requirements of section 204C.36.
History: (1983 c 62 s 9]
124 15
MINNESOTA ELECTION LAWS — 1987
205.19 [Repealed, 1983 c 62 s 12]
205.19 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.20 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.20 UNIFORM MUNICIPAL ELECTION DAY.
Subdivision 1. Establishment. There is hereby established a uniform municipal
election day for home rule charter cities. The uniform municipal election day shall
be the first Tuesday after the first Monday in November in odd-numbered years.
Officials elected on that date shall take office on the first business day of January
• next succeeding their election for the term which is provided by law. The governing
body of a home rule charter city may designate a date for the municipal primary
which is not less than 14 days before the uniform municipal election day.
Subd. 2. Adoption by city. Notwithstanding any provision of law or municipal
charter to the contrary, and subject to the provisions of this section, the governing
body of a home rule charter city may adopt by ordinance the uniform municipal
election day as its municipal election day.
Subd. 3. Modification of terms of office. If the uniform municipal election day
is adopted, the terms of all incumbents who at the time of adoption of the ordinance
hold offices filled by municipal election and whose terms end at a different date are
extended to the first business day in January of the even-numbered year first follow-
ing the date the term would otherwise expire, unless this extension would be longer
than 13 months. If the extension would be longer than 13 months, the terms of those
incumbents are shortened so as to end on the first business day in January of the
even-numbered year first preceding the date the term would otherwise expire.
Notwithstanding any provision of law or municipal charter to the contrary, the
governing body of a home rule charter city adopting the uniform municipal election
day shall designate in the adopting ordinance a new term for each office to be filled
where the term for the office at the time of the ordinance is an odd number of years.
The new terms shall be for an even number of years and for no more than one year
longer than the term in effect at the time of the adoption of the ordinance. At the
time of any election, the governing body may also provide that one or more mem-
bers of a multimember body shall be elected for a shorter term than is otherwise
provided, if and in the manner necessary to achieve staggered terms on the mul-
timember body so that, to the extent possible, an equal number of members is
chosen at each election, exclusive of those chosen to fill vacancies for unexpired
terms.
Subd. 4. Effect of ordinance; referendum. An ordinance adopting the uniform
municipal election day is effective 90 days after passage and publication or at a later
date fixed in the ordinance. Within 60 days after passage and publication of the
ordinance, a petition requesting a referendum on the ordinance may be filed with
the city clerk. The petition shall be signed by eligible voters equal in number to five
percent of the total number of votes cast in the city at the last state general election.
If the city has a system of permanent registration of voters, only registered voters
are eligible to sign the petition. If the requisite petition is filed within,the prescribed
period, the ordinance shall not become effective until it is approved by a at least
55 percent of the voters voting on the question at a general or special election held
at least 60 days after submission of the petition. If the petition is filed,the governing
body may reconsider its action in adopting the ordinance.
History: [1967 c 710 s 1; 1969 c 405 s 1,2; 1973 c 123 art 5 s 7; 1976 c 44 s 14,15;
1981 c 29 art 7 s 14,15; 1983 c 62 s 101
205.21-205.83 MS 1957 [Repealed, 1959 c 675 art 13 s 1]
205.84 WARDS IN CERTAIN CITIES.
Subdivision 1. General provisions. In a statutory city electing council members
by wards, yards shall be as equal in population as practicable and each ward shall
be composed of compact, contiguous territory. Each council member shall be a
• 125 to
MINNESOTA ELECTION LAWS — 1987
resident of the ward for which elected, but a change in ward boundaries does not
disqualify a council member from serving for the remainder of a term.
Subd. 2. Redefining ward boundaries. The governing body of the city may by
ordinance redefine ward boundaries after a municipal general election. The council
shall hold a public hearing on the proposed ordinance before its adoption. One
week's published notice of the hearing shall be given. Within six months after the
official certification of each federal decennial or special census, the governing body
of the city shall either confirm the existing ward boundaries as conforming to the
standards of subdivision 1 or redefine ward boundaries to conform to those stan-
dards. If the governing body of the city fails to take either action within the time
required, no further compensation shall be paid to the mayor or council member
until the wards of the city are either reconfirmed or redefined as required by this
section. An ordinance establishing new ward boundaries shall apply to the first
election held at least six months after adoption of the ordinance.
History: /1974 c 337 s 17; 1981 c 29 an 7 s 38; 1983 c 62 s 11; 1986 c 444J
126 ��
MINNESOTA ELECTION LAWS - 1987
NOTES AND DECISIONS
CHAPTER 205
205.03 NOTES AND DECISIONS
Former M.S. 1967 202A.54 was not applicable to municipal elections.Op.Atty.Gen. 184N,September 19,1962.
205.07 NOTES AND DECISIONS
The adoption of a resolution rather than ordinance changing the date for a village election and so worded as to affect future
elections.is valid and would control future election.Op.Atty.Gen.472F,October 26,1966.
205.121 NOTES AND DECISIONS
Under former 202A.28.where no person filed for a nonpartisan office,no person could be nominated by petition.Write-in votes
permitted.Op.Atty.Gen.28B-3.August 24,1962.But see M.S.2048.04,204B.13.
Nominating presidential electors.see Op.Atty.Gen.1958-3.January 15,1960.and M.S.2048.07.
There is no provision for filing name of candidate for county commissioner by nominating petition in primary election.Op.Atty.
Gen.911K.July 8. 1952.
Candidates for the office of United States senator may be nominated by petition.Allen v.Holm.243 Minn.96.66 N.W.2d 610
(1954).
Petition for independent candidate for Congress containing fewer than the required number of valid signatures was fatally
defective.William v.Donovan 253 Minn.493.92 N.W.2d 917(1958).
205.13 NOTES AND DECISIONS
If last day for filing should fall on Monday.February 22.a legal holiday.both Monday. 91 February.22.and
February S nd9y,February 21,are
omitted in computation and last day for filing would be Saturday.February 20.Op Atty.
Ineligibility of candidate receiving highest number of votes,in absence of knowledge by voters of disqualifying facts.will not result
in giving the election to the next highest candidate.Op Atty Gen.63A•11,March 23,1955.
•
• 205.1
MINNESOTA ELECTION LAWS - 1987
NOTES AND DECISIONS
SELECTED STATUTES
36531 NOTES AND DECISIONS
Town meeting may be held in village hall of village adjoining town even though the village hall is in another county.Op.Atty.Gcn.
I 3C.April 7, 1947.
Notice of special meeting requires a specific statement of each proposition to be considered.Op.Atty.Gen.396F-2,February 9.
1948.
Polling place for town may he located in village by vote of the town.Op.Atty.Gcn.October 5.1949.
Town board may contract with school district ' trical wiring of schoolhouse and the use of the schoolhouse for town
meetings.Op.Atty.Gen.411, January 20. 1949.
Town meeting and et •lions may be held at adjoin, tllage.Op.Atty.Gcn 1148-26,February 1,1954.
Notice need not stair specifically a question to be t. "sidered which is a matter permitted by law to be acted on at the annual
meeting.Op .Arty.Gen.434A-6.February 24. 1956.
Town meeting and town board may designate and d.,-'publication of notice in the"official newspaper"only.Op.Atty.Gcn.
2778.4.March 30. 1961.
The authority ofa town under this section to hold its annual meeting in an adjoiningcity or village means one abuttingor touching
the town and not merely nearby or adjacent,Op.Atty.Gcn.4348-13(c),August 20. 1964.
367.03- NOTES AND DECISIONS
See also section 365.52
Township officer must reside in township.Op.Atty.Gen.440F.September 12.1951.See also Op.Atty.Gen.471 M.December 30.
1959.
Where only one candidate files for justice of the peace and vote is a tie with write-in candidate,both are not elected even though
town is entitled to two justices.Op.Atty.Gen.March 31. 1953.
Majority vote of board of appointment constituted by this section is sufficient to fill the vacancy.Op. Atty.Gen.437A-21.
September II. 1953.
Town board is not required to hold an organizational meeting to elect a chairman.Op.Atty.Gen.437A-1,February 3, 1960.
In an annual town election where vacancies in the position of town supervisor are to be filled by election pursuant to M.S.367.03,
suhd.2.and where no one has filed for the position.the title of the vacant position would be placed on the regular ballot for the purpose of
a write-in election.Op.Atty.Gen.437A-6,February 23. 1967.
367.25 NOTES AND DECISIONS
Failure to take oath does not ipso facto create a vacancy,and officer may qualify before steps are taken to declare a vacancy.Op.
Atty.Gcn.437A-21,April 3, 1951.
Where newly elected town clerk neither took the oath nor filed such oath until after the time prescribed by law,he should
nevertheless be regarded as having qualified for office.Op.Atty.Gen.437A-I5.May 10, 1966.
412.02 NOTES AND DECISIONS
Where nonresident received highest number of votes for office of treasurer,a vacancy occurs which should be filled by
appointment.Op.Ally.Gen.December 8.1947.
A vacancy does not occur because of absence in military service.Op.Atty.Gen.September 4,1942.
When resignation has been voluntarily tendered by the justice of the peace and duly accepted it may not be withdrawn.Op.Atty.
Gen.April 6, 1955.
Trustee who has ceased to be an inhabitant of village does not have right to maintain such office,and he has no right to vote for a
successor.Op.Atty.Gen.471 M,June 6.1958.
"Lame Duck"trustee can vote on appointment filling vacancy.Majority of those voting carry appointment motion.Op.Atty.
Gcn.471M.December 29. 1958.
A vacancy in office of the treasurer must be filled by village council although it is to be combined with the office of clerk at a later
date.Op.Atty.Gen.358E-7.March 5.1965.
Upon a finding that a village trustee had ceased to be an inhabitant of the village,the council was authorized to declare a vacancy
and fill each vacancy by appointment pursuant to this section.Op.Atty.Gen.471 M.February 23, 1967.
Majority of councilmen cannot resign leaving council powerless to transact business.They must hold office until their successors
are chosen and qualify.Op.Atty.Gen.471,April 17,1967.
ATTACH B
The least controversial schedule for changeover of municipal
would include the following :
1 . In the 1991 election, the Mayor would be elected for a
three-year term, and for four-year terms thereafter.
2 . In 1991 , two Council members would be elected to three-
year terms .
3 . In 1992, two Council members would have one year deleted
from their existing term and would run for four-year terms .
Office Y E A R S
' 90 ' 91 ' 92 ' 93 ' 94 '95 ' 96 '97 '98 '99 ' 00
E * E E
M ++++++++++++++++++++++++\
E E E
C +++++++++++++++++++++++
E E E
C +++++++++++++++++++++++
E E E
C _ +++++++++++++++++++++++
E E E
C — +++++++++++++++++++++++
* E means election year.
20
ATTACH C
Law summaries continued
Legislature on the implementation of petition is filed.)This provision notice.Appointing authorities are to
this experimental procedure at the applies to all ordinances adopted provide certification stating the hourly
1993 session). within 180 days prior to the day compensation to be paid and the hours
following final enactment. during which the employee will serve
Under the new law,absentee ballot ap- as an election judge.An employer may
plications may be submitted by fax. City election officials must give restrict the number of employees
An affidavit of candidacy for state and county auditors at least 45 days written allowed tobe absent to serve in that
county offices must be notarized. notice of every local election. School capacity to no more than 20 percent of
district#271 may designate the date of the total workforce per worksite.
Facilities and parking that school the November general election as the
districts provide for elections are date for the district general election The law gives the secretary of state
subject to the approval of the local and reduce board member terms to authority to approve of voter education
election official.The law requires th'i provide for staggered four-y( terms. programs at local polling places for
such facilities be sufficient to accr elementary and secondary school
modate all election activities and Disclaimers on campaign li• lure students and to provide for ballots of a
such space be separate from other must indicate the name and address of different color to be used for such
activities within the building. It the campaign committee responsible activities. (These programs are not to
allows the use of two connecting or information on the candidate or interfere with election activities). AH
rooms for registration and balloting ballot question for which the material
activities if needed,and prohibits has been prepared if not prepared and Time off to vote
changing the location of the space paid for by the principal campaign Chapter 245(H.F. 326)enlarges the
provided for voting except in the case committee.State election laws now right of employees to be absent from
of an emergency making the space apply to hospital district elections and work to vote for all state primary and
unusable.The bill allows cities(and special hospital district elections are general elections as well as for those
counties)to allocate a proportionate restricted to the same time frames that to fill a U.S. Senate or congressional
share of the cost of conducting apply to school districts in the period vacancy or for a presidential primary
combined school-city(county) before and after state and local (unless it is conducted by mail). AH
election,and authorizes cities to de- elections. AH
• termine the method of voting for such Withdrawal of candidates/
combined elections. Election judges absentee ballots
Chapter 237(H.F. 398)makes 16- Chapter 320(H.F. 137)changes the
The law establishes an experimental year-old high school students eligible instructions for examining absentee
mail balloting project for Ramsey and to be appointed as trainee election return envelopes and restricts election
Kittson counties under the direction of judges under the rules of the secretary judges from removing ballot envelopes
the secretary of state (counties are of state. Such students may be excused from return envelopes until 8 p.m.on
responsible for paying all mailing from class when serving in that election day if a candidate for a consti-
costs). capacity.The law restricts student tutional office withdraws from the
election judges to serving prior to 10 general election no later than 16 days
The housekeeping measure restricts p.m.and provides that they be paid not before the election(because of
the issuance of certificates of election less than two-thirds of the minimum catastrophic illness)or when a vacancy '
until seven days after the canvassing wage.Approval for school absence is in nomination occurs due to death or
board has declared election results. conditional upon the enrollment or catastrophic illness after the 16th day
completion of a course in government before the general election.
Ordinances changing the date of the studies at the time students serve as
city election do not take effect until at trainee election judges. Election judges must notify the
least 240 days following passage and a absentee ballot board if a person on
petition requesting a referendum on Employers may not reduce salary or the absentee voter list has appeared at
the ordinance may be filed within 180 wages of an employee serving as an the polling place and voted on site(in
days after approval.The ordinance election judge by the amount paid to which case no absentee ballot may be
does not become effective until a that employee for serving in that counted for that voter).The back of
majority of voters voting on the capacity.An employee must not be the absentee return envelope must
question approve it at an election penalized for absence from work while indicate that the voter has not cast
taking place at least 60 days after the serving as an election judge after another absentee ballot in the same
petition is submitted. (The city council giving the employer 20 days written election.
may reconsider the ordinance if a
Page 10 Printed on recycled paper LMC Cities Bulletin
SEVERSON,WILCOX& SHELDON, P.A.
A PROFESSIONAL ASSOCIATION
ATTORNEYS AT LAW
LARRY S.SEVERSON* KENNETH R.HALL
JAMES F.SHELDON 600 MIDWAY NATIONAL BANK BUILDING "'SCOTT D.M.SOLFEST ON
J. PATRICK WILCOX' WREN M.SOLF
MICHAEL G. DOUGHERTY 7300 WEST 147TH STREET CHRISTINE M. SCOTILLO
MICHAEL E. MOLENDA" APPLE VALLEY, MINNESOTA 55124 ANNETTE M. MARGARIT
(612) 432-3136 DANIEL M. SHERIDAN
SHARON K HILLS
TELEFAX NUMBER 432-3780
ALSO LICENSED IN IOWA OF COUNSEL:
**ALSO LICENSED IN WISCONSIN JOHN E.VUKELICH
...ALSO LICENSED IN NEBRASKA
June 28, 1991
Liz Witt
Administrate a Assistant
City of Eagan
3830 Pilot Knob Road
P.O. Bo21199
Eagany/Minnesota 55121
Re: Change of Eagan Municipal Elections to Even Years
Our file #206-9382
Dear Liz:
We have reviewed your June 21, 1991 memo together with the League of
Plymouth Voters v. City of Plymouth case, Order and Memorandum which
you provided to us. In addition, I am enclosing a copy of the
revisions to Minnesota Statutes Section 205.07 as enacted into law
during the last legislative session and signed by Governor Carlson on
May 28, 1991.
A. ELECTION YEARS.
The legislature added Subdivision 3 of Section 205. 07 which
significantly impacts the ability of the City Council to change the
election years. The new subdivision requires at least a 240 day
period after passage and publication of the ordinance changing the
election date to even years before the change can become effective.
That means that the earliest the City Council could effect an
election change to even numbered years would be for the elections
scheduled in November of 1993 . The legislature also provided for a
form of referendum. Within six months after the ordinance is enacted,
a Referendum Petition, signed by 10% of the total number of votes
cast in the last municipal election, can be filed with the Clerk.
Then the ordinance changing the election year does not become
effective until approved by a majority of the voters in the next
general or special election. If a Referendum Petition is filed, the
City Council can reconsider its action changing the election year.
•
Page Two
June 28, 1991
Liz Witt
B. MAYORAL TERM OF OFFICE.
Minnesota Statute §412.022 grants the City Council authority to
change, by ordinance, the two-year term for the office of Mayor to a
four-year term. The Council may not change the present Mayor's term
to four years; the new four year term kicks in with the next elected
term. The term of the Mayor elected in the 1991 election may be four
year if the ordinance which establishes the four year term is adopted
at least four weeks before the deadline for the filing of candidacy
for such election.
Please let me know if you have any questions or want any further
information.
Very truly yours,
SEVERSON, WILCOX & SHELDON, P.A.
James F. Sheldon
JFS/pjk
Enc.
cc: 1J Tom Hedges
•
213
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 23, 1991
SUBJECT: CIP BUDGET (1992-1996)
The draft Capital Improvements Program budget (1992-1996) is under
review by all City departments. Capital projects not financed in
1991 and the additional year, 1996, are being evaluated. The CIP
also adds additional athletic fields and an outdoor swimming pool
as capital projects for 1992. Funding for the ice arena/outdoor
swimming pool/athletic fields is a public policy decision. The
relationship of community investment funds to general obligation
bonds can be shown in a variety of ways. This revision
incorporates the changes directed by the City Council for adding
the outdoor pool and athletic fields as capital projects for 1992
and the financing expands on the direction given at the May 15 and
June 18 Special City Council meeting designating community
investment funds.
REVISED CIP
Community G.O.
Investment Bond Equipment
Project Fund Referendum Certificates
1992
Land Acquisition/Fire
Station #6 $ 100,000 $ $
Ice Arena Facility
Outdoor Swimming Pool 500,000 5,500,000
Athletic Fields
Infrastructure 1,000,000
Law Enf/Mun Ctr Archtct 30,000
1993
Law Enf/Municipal Center 2,500,000
Fire Station #6 & Equip 1,200,000
1994
Fire Station Imp's 1,000,000
1995
None
1996
None
TOTAL $5,330,000 $6,500,000
SUMMARY
Law Enf/Municipal Center 2,530,000 2,530,000
Ice Arena/Pool/Athl Flds 500,000 5,500,000 6,000,000
Infrastructure 1,000,000 1,000,000
Fire 2.300.000 2 .300.000
$5,330,000 $6,500,000 $11,830,000
The City Council may wish to consider one additional revenue source
to help finance the portion of the CIP, that being the single
family mortgage revenue bond program.
The City Administrator and Finance Director have been contacted by
representatives of both Juran and Moody and Miller & Schroeder
concerning the possibility of refunding these bonds to free up some
cash. Since staff has been operating with the City Council's
directive to explore all possible revenue sources for both on-going
and one-time revenue enhancements, this possibility has been
pursued with the assistance of Kathy Aho of Springsted as the
City's fiscal consultant. This refunding would have somewhat the
same effect as the 1987 restructuring had in that excess assets
within the bond program would be available for use by the City.
This was the source of the City contribution to the senior housing
project.
Given the current fact situation, the following options are
available:
1. Do nothing at this time which leaves the excess assets
within the bond program. This option discounted at 7.5%
would equal approximately $660,000 in today's dollars.
The money would be available to the City when the bond
issue is retried which is projected to be 2007-2008.
2. The second option for which the City has general
proposals from both underwriting firms involves refunding
the existing bonds. This would make the money available
to the City at the closing date. The closing date needs
to be no later than about September 20, 1991, to allow
the existing bonds to be called on November 1, 1991.
There are a number of estimates included in projecting
the balances available to the City and an apples to
apples comparison is very difficult to make. The
proposals project the City netting between $760,000 and
$780,000. The Juran & Moody proposal requires some
mortgage forgiveness to existing mortgagees while the
Miller & Schroeder proposal does not.
3. The third option also offered by Miller & Schroeder
combines the sale of the existing mortgages with a new
Dakota County HRA single-family mortgage program. After
a payment of $129,500 by the Dakota County HRA to the
City, the City's total net is approximately $745,000.
ZS
This HRA payment is 2 points which is equivalent to what
the cost is for them to do a new program. This is the
most complicated and time consuming option.
There are a number of public policy questions that need to be
addressed and then direction provided to staff on whether or not to
proceed with any of the options. These questions can be summarized
as follows:
1. Does the City want to take the available cash out of the
program at this time?
2. Is it appropriate to provide mortgage forgiveness as a
part of this transaction?
3. What are the ramifications of a program which provides
for more housing starts in a period of retrenching public
services combined with restrictive levy limits not
allowing for any growth increase to the tax levy?
Staff will need some direction on how to proceed if the City
Council wishes to pursue this potential revenue source at this
time.
There is approximately $90,000 remaining in the Senior Housing Fund
which if combined with either of the two possibilities above (2 or
3) would make a substantial amount of money available to finance a
particular capital project as a part of the City's CIP.
Attached to this memo is a copy of the original summary CIP
including all revenue sources. While discussions have centered
around the Community Investment Fund and general obligation bonds,
it is important that we do not overlook the balance of the CIP.
City Administrator
Attachment
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� o rde a. 8
CITY OF EAGAN
DRAFT VISION STATEMENT
2/9/91
VIEW OF MISSION
The City of Eagan exists to serve the needs and interests of its present and future citizens
by providing quality public services, personal and property protection, a healthy
environment, a stable tax base, attractive amenities, a sense of community and ethical
representation. The City will endeavor to reflect community values in an effective,
responsible, efficient and visionary manner.
•
VIEW OF CONSTITUENTS
The City of Eagan considers everyone with whom it interacts as a constituent. First and
foremost among these constituents is its citizens. The City views all of its constituents as
customers. The City is committed to equal representation, personal dignity, the value of
diverse opinions, democratic participation and importance of honest feedback. In its
interactions with citizens and all other constituents, the City of Eagan is committed to the
qualities of fairness, openness and responsiveness. Quality customer service will be central
to all interactions with the City.
VIEW OF SERVICE DELIVERY
The City of Eagan is committed to being responsive in meeting the needs of the community
within the fiscal parameters the community will support. Services will be provided
effectively and efficiently for the quality and level of service desired by the public, through
the employment of highly-qualified,creative,dedicated employees and the application of the
highest standards of responsible fiscal management.
VIEW OF QUALITY OF LIFE
The City of Eagan encourages the maintenance and enhancement of all aspects of its quality
of life. This includes its commitment to economic opportunity, educational excellence,
efficient service delivery, environmental integrity, recreational variety, attractive
neighborhoods and community pride.
VIEW OF THE ENVIRONMENT
The City of Eagan will proactively protect its natural environment. The land,water and air,
as well as the things which live in them and on them, are important assets to be preserved
and enhanced for our own enjoyment and well-being and that of future generations. The
City's role with respect to the environment shall be that of active steward and conservator.
Pollution, abuse of the environment and unnecessary modifications of the environment will
be opposed. The City, collectively and individually, will endeavor to maintain the
environment, mitigate impacts on it and enhance it to the extent possible.
VIEW OF DEVELOPMENT
The City of Eagan is committed to encouraging and fostering orderly, high-quality
development and redevelopment. The City will maintain a balanced variety of housing
types, diversity of commercial and industrial development and effective integration of land
use types. Eagan is planned to be a fully developed city in the future and efforts will be
made to effect that growth in a rational, deliberate manner in the best interests of all
residents, both present and future. The City will maintain its standards while recognizing
the need to be sufficiently flexible and creative to permit quality development to occur.
VIEW OF ECONOMIC VITALITY
The City of Eagan recognizes the need to foster an attractive and desireable business
environment in order to ensure employment opportunities for its citizens, a strong tax base,
retail services for its citizens and economic opportunities for entrepreneurs. The City of
Eagan will encourage the formation of head of household jobs, clean industries, economic
diversity, commercial stability and effective relationships with the regional, state, national
and international economies.
VIEW OF ROLE IN THE REGION AND STATE
The City of Eagan recognizes the importance and value of intercommunity and
intergovernmental relationships in the advancement of the interests of its constituents. In
this regard, the City is committed to active participation in activities and organizations which
further these interests. The City is further committed to balancing its interests with the
needs of the region and the state and will conduct its affairs in a manner that recognizes the
interests of its neighbors.
VIEW OF IMAGE
The City of Eagan will encourage community identity and community and neighborhood
pride by fostering an image of quality in its built environment and excellence in its services
and amenities.
VIEW OF THE FUTURE
The City of Eagan recognizes that its future is shaped by the decisions made today. It is
also bounded by current circumstances and their dynamics over time. While growth and
economic vitality continue, services must continually adapt over time to meet the changing
needs of a diverse population, technological change and a global, service-based economy.
To meet these needs, the City must plan with vision, encourage balanced services and
welcome orderly change.
3C�
ECONOMIC DEVELOPMENT GOALS
1. Expand and Diversify Tax Base
Keep residential property taxes as low as possible
through broad, substantial tax base
Limit adverse effects to community's revenue position due
to economic conditions
Achieve economies of scale available for larger
concentrations of property value
2. Expand and Diversify Employment Base
Provide job opportunities for Eagan residents
Limit dependence on narrow job categories
- Enhance buying power for Eagan businesses' goods and
services
3. Enhance the Image and Visibility of the City
- Encourage sense of community and community identity
through recognition of City as economic activity center,
corporate headquarters, etc.
- Enhance external image of City as economic destination,
corporate center, etc.
- Develop identity as major economic center in addition to
the Minneapolis/St. Paul central business districts as
Bloomington/494 strip is doing.
4. Attract Primary Dollars from Outside the Community
- Produce goods and services sold outside of the community
in regional, statewide, national and international
markets such that dollars are brought into the community
and not just circulated within it.
Improve Eagan's ability to attract shoppers and service
users from outside of the community from the freeway and
highway system.
5. Expand and Retail and Service Facilities for Eagan Residents,
Employees and Businesses
Create massings and synergies of retail activity
- Provide a broader spectrum of locally available choices
in the areas of retail goods and services to reduce the
outflow of Eagan dollars to other communities and to
reduce Eagan residents' dependence on long car trips for
goods and services.
6. Create Massings of Economic Activity
Create focuses and areas of commercial/industrial, retail
and hospitality/entertainment activity that.will natually
encourage related and spin-off businesses.
Encourage substantial development of existing economic
activity areas within context of Comprehensive Land Use
Guide Plan.
3k
ECONOMIC DEVELOPMENT TARGETS
1. Commercial/Industrial
- Encourage Head of Household Job Formation
Attract Clean Industry/Manufacturing
- Attract Service Industries
Encourage Expanded Business Service Sector
- Promote Eagan as Location for Headquarters and Branches
of Major Companies
2. Hospitality
Attract Visitors and Tourism
Visitors and Convention Bureau
- Capitalize on Mall Of America Market and Traffic
Expand Lodging Opportunities for Local Businesses
3. Retail
- Capitalize on Mall of America Market and Traffic
- Explore Other Regional Market Opportunities
Attract Larger/Major Anchors
- Encourage Big Ticket Retail such as Auto and Marine
- Specifically:
- Men's and Women's Fashions
- Upscale Grocery
- Department/Junior Department Stores
- Furniture
- Full-Service Sporting Goods
Electronics
- Office Supplies/Stationary
- Camping Outfitters
Hobby and Crafts
- Home Maintenance
4 . Entertainment/Service
- Expand Available Food and Beverage Options
- Promote Youth-Oriented Entertainment
- Attract Evening Entertainment Opportunities
- Specifically:
Upscale and Ethnic Restaurants
Theaters
Racquet Sports
- Golf Facilities
TOOLS FOR ECONOMIC DEVELOPMENT
1. Clear, Concise, Unified Approach to Development - The City
Council, Economic Development Commission and City Staff will
work together and in cooperation with the development
community to achieve the common goals outlined above. Public
processes will be efficient and effective to minimize
impediments while insuring that the community's standards are
maintained for the benefit of all Eagan residents and
businesses and each new development.
3Z
2. Targeted Marketing - The City will actively solicit
prospective businesses in priority categories to achieve the
common goals outlined above. Direct contact and direct mail
will be utilized to introduce prospects to the community and
promote their location within the City or specific areas
within the City as appropriate.
3. Other Promotions - The City will utilize its own and other
media to promote local business formation and expansion and
emphasize Eagan as a corporate headquarters, economic activity
center, retail destination and attractive home.
4. Financial Assistance - The City will consider financial
assistance to specific development projects provided that: 1)
The project furthers one or more of the goals outlined above,
2) The development demonstrates financial feasibility through
a review by the City's financial consultant, 3) The
development demonstrates a need which can not be met entirely
through conventional financing and 4) The development meets
the eligibility criteria of the assistance program being
requested.
The City will determine whether the proposed development is of
a nature and scope appropriate for public financial
assistance. Specific Financing Tools include:
Tax-Increment Financing
- Redevelopment For blighted or deteriorated
developments or areas.
- Renovation and Reuse - For deteriorating areas
meeting a less restrictive blight test than for
redevelopment.
- Economic Development - For manufacturing,
warehousing, research and development and
telemarketing.
Soils Correction - To correct soils conditions
which would otherwise cause a property to be
economically infeasible to develop.
- Hazardous Waste Clean-Up - To correct and clean-up
hazardous waste contamination which would otherwise
cause a property to be economically infeasible to
develop.
Revolving Loan Fund
The City may be able to capture certain grant or
other funds to form a locally managed revolving
loan fund. The purpose of such a fund would be to
support local business formation and expansion
through a diversified portfolio of near-market
loans for gap financing for projects which achieve
the City's goals but are otherwise conventionally
financed. Ordinarily, loans would not exceed ten
percent of a project's financing. The Fund would
be administered by a Board including local bankers,
business leaders and the City Finance Director.
33
- Housing and Redevelopment Authority
- The Dakota County HRA may coordinate certain
funding programs, including federal programs, for
qualified redevelopment activities.
Small Business Development Center
- The Small Business Development Center at the Dakota
County Technical College can assist small
businesses with business development planning,
employee training, access to jobs programs and
federal funding programs.
Federal Programs
Small Business Administration - Loans and loan
guarantees for fixed assets, working capital or
facilities.
State Programs
- Industrial Revenue Bonds - The City can apply to
the state pool for qualified development prospects
for fixed assets.
- Omni 504 Program - Subordinate loans to create
jobs.
- Economic Recovery Fund - Grants/loans to local
units of government for fixed assets, working
capital or facilities.
Enterprise Zone Program - Tax incentive program for
significant job expansion/retention.
- Economic Development Authority/Port Authority
- The City may consider the formation of an Economic
Development Authority under current legislation or
a Port Authority under special legislation to
permit public ownership of property and provide
other powers for local economic development and
redevelopment.
3 4
MEMORANDUM
TO: CITY COUNCILMEMBERS
TOM HEDGES, CITY ADMINISTRATOR
FROM: DALE C. RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR
DATE: JULY 25, 1991
RE: REDEVELOPMENT PROCESS
BACKGROUND
In February of this year, the City Council directed the Community Development
Department to prepare a redevelopment policy. Staff checked with a number of
communities for existing redevelopment policies, as well as the American Planning
Association and Urban Land Institute.
Information on redevelopment policies was requested from a number of communities,
including Santa Cruz, California; and Roseville, Minneapolis, and New Hope, Minnesota.
We received site plan review policies from all parties, except New Hope which supplied
a redevelopment policy. The American Planning Association provided an Appearance
Code publication and the Urban Land Institute was unable to provide any information.
After reviewing the information provided, staff met on several occasions to discuss the
intent of these policies and codes. During discussions, it became clear that there is a
distinct difference between redevelopment and rehabilitation. Redevelopment is clearly
a joint venture between public and private entities that encompasses aspects ranging from
aesthetics to infrastructure. Rehabilitation, on the other hand, is a privately funded
venture where the goal is to improve an area through aesthetics and upgrading to current
Building Code regulations.
REDEVELOPMENT CONSIDERATIONS REHABILITATION CONSIDERATIONS
• Razing bldgs./groups of bldgs. • Building Code compliance
• Sanitary & storm sewer upgrades • Landscaping
• Public street improvements • Irrigation •
• Public street re-alignment • Building face lift
• Building Code compliance • Upgrade signage
• Parking lot curb & gutter • Parking lot resealing, striping
• Parking lot catch basin, etc. ■ Trash/recycling enclosure
• Parking lot resurfacing • Parking lot space requirements
• Setback issues
■ Parking lot curb and gutter
3 s
•
ISSUES
1. What action by the property/business owner would initiate the
redevelopment/rehabilitation policy?
2. Would the City be able to provide financing to the applicant?
3. Would the City be willing to provide an incentive program to the applicant?
4. Would the City be willing to work with an applicant on a phasing schedule?
SUMMARY
Redevelopment is a proactive activity generally tied to an area where demolition and
reconstruction of buildings, and perhaps infrastructure, is necessary. Funding for such
an undertaking is derived from assessments on the public side, as well as incentive
packages offered to promote private investment.
Rehabilitation is a reactive activity generally tied to a specific site that is proposing an
expansion that will red flag the City to review the needs of that particular site. Funding
for rehabilitation would be strictly private and the improvements are reviewed on a case-
by-case basis. To facilitate this private investment, a phased approach to upgrading
should be implemented to ease the burden of the property owner.
Based on the information contained within this memo, staff believes a rehabilitation policy
is appropriate at this time. Due to the site specific nature and the need to deal with each
situation on a case-by-case basis, a flexible policy including phase is necessary to
eliminate cost prohibitiveness. Rehabilitation review could be activated by any expansion
proposal equal to, or greater than, 25% of the existing use of the building.
REHABILITATION POLICY PURPOSE STATEMENT
The purpose of the City of Eagan's Rehabilitation Policy is to promote the improvement,
maintenance, and conservation of legally developed sites and buildings that would not
comply with current development performance standards.
The intent of this policy is to achieve health, safety, and aesthetic upgrades that will
enhance an area, thereby encouraging and/or maintaining a commercial vitality for a
given area.
3(0
gi ATTITUDE DEVELOPMENT CONSULTANTS, INC.
C Roseville Professional Center • 2233 N. Hamline Avenue • Roseville, Minnesota 55113
• (612)484-1335
March 11, 1991
Mr Tom Hedges
City Administrator
City of Eagan
3795 Pilot Knob Road
Eagan, MN 55122
Dear Tom,
Thank you for the opportunity to have been of service to you, the
City Council , and your professional staff by facilitating the recent
leadership retreat.
I felt this year's session again went well . Everyone participated,
the city' s Mission Statement was revised, and relationships were
strengthened. As always, the time passed all too quickly.
Attached is an executive summary of the retreat. Note that I have
recommended a number of long range goals that support the city's
Mission and Values Statement. I added a tenth goal . . . that of
providing a positive work environment for the city's employees.
Please feel free to alter or embelish any or all parts of the report
as you see fit and appropriate.
I highly value the working relationship and friendship that you,
the Council and professional staff provide to me. Thanks again
for helping to make our meetings so positive.
Please call on any questions or concerns.
Sincerely,
ATTITUDE DEVELOPMENT CONSULTANTS, INC
Donald E Salverda
PS Do you know of any new challengers for the table tennis team
champs?
3Z
CITY OF EAGAN
1991 COUNCIL DEPARTMENT HEAD RETREAT
EXECUTIVE SUMMARY
I. INTRODUCTION
The Council and Department Heads of the City of Eagan held a
leadership retreat at the IDS Conference Center in Chaska on Friday
and Saturday, February 8 and 9, 1991 . This was the City's third
annual leadership retreat.
The facilitator for the retreat was Don Salverda, President of
Attitude Development Consultants Inc. of Roseville, Minnesota.
Participants included Mayor Tom Egan, Council Members Ted Wachter,
Dave Gustafson, and Pam McCrea. Tim Pawlenty was home ill.
Professional staff present included Tom Hedges (City
Administrator) , Jon Hohenstein (Assistant City Administrator) , Tom
Colbert (Director of Public Works) , Dale Runkle (Director of
Community Development) , Gene Van Overbeke (Director of Finance/City
Clerk) , Ken Vraa (Director of Parks and Recreation) , Pat Geagan
(Police Chief) . City Attorney, Jim Sheldon was also present.
The main objectives of the retreat were:
1 ) To build on previous retreats
2 ) To review progress made during 1990
3 ) To discuss "big picture and long range" issues facing the
city
4 ) To draft a long range goals statement for the city
5 ) To discuss the impact of budget constraints on the
delivery of city services
6) To enhance communication and positive relationships, and
7 ) To be an enjoyable experience.
This report summarizes the results of the retreat and includes
recommendations for follow up steps to be taken by the city.
II. PRE RETREAT PACKETS
City Administrator, Tom Hedges had prepared in advance a
comprehensive information packet for each participant that included
the Executive Summary of the 1990 retreat, the city' s current
mission statement, a discussion draft of a vision paper for the
city, and vision statements of three other local units of
government. This information served as a basis for much of the
discussion during the retreat.
• 2
III . TOUR OF CHASKA COMMUNITY CENTER
The first part of the retreat was a tour of the new Chaska
Community Center. City Administrator, Dave Pokorney and Mayor, Bob
Roepke provided background information on all aspects of the
facility and then led the actual tour.
IV. REVIEW OF PROGRESS MADE DURING THE YEAR
A. Successes and Progress
It was generally felt that considerable progress had been
made by the city during the year. The participants
developed a long list of accomplishments that included
but is not limited to:
1 . Attracting West Publishing Company to the city
2 . The successful Senica mediation
3 . Development and implementation of the storm water
management plan
4 . The airport issues resolved
5 . The R-4 study
6 . The Cray dedication
7 . Eagan High School
8 . Rahn Road
9. Cedarvale
10 . PUD reviews
11 . The recycling program
12 . Personnel codes
13 . Hand held computer readings
14 . Police accreditation
15 . Space needs analysis
16 . The water treatment plant
17 . The ice area task force
18 . Capony Art Park —
19 . Lexington Avenue
20. County road prioritization
21 . Westot Station —
22 . Bridal Ridge Park
The participants further reviewed the highest priority goals from
a year ago and rated the city' s progress on each of the goals as
follows :
Goal 1: To foster council team building
Actions - Council has an annual retreat, makes
major decisions by consensus and fosters an
attitude of mutual respect.
Rating - A (7) B (5)
3 '
Goal 2 : To create increased awareness of the need of
preservation of the city' s natural resources .
Actions - Water quality, storm water, recycling,
Arbor Day.
Rating - A (5) B (7)
Goal 3: To improve communication between the city and
constituencies of the city.
Actions - Newsletter format, economic development
newsletter, city more proactive, their still is a
need for a public relations person.
Rating - A (0) B (7 ) C (4) D ( 1 )
Goal 4 : To establish and implement a capital improvement
program (to include equipment and facilities) .
Actions - Program established but not implemented.
Rating - A ( 0 ) B ( 1 ) C (5) D (6)
Goal 5 : To provide regularly scheduled council/staff
communication (quarterly meetings ) .
Actions - Currently meet semi annually. Improved
cooperative attitudes and socializing after formal
meetings helps .
Rating A (0) B (1) C ( 11)
Goal 6 : To develop and adopt a revised mission statement.
Actions - Staff has prepared a draft for council to
react to.
Rating A (1) B (0) C (5) D (2)
Goal 7 : To develop alternate revenue sources.
Actions - The storm water utility fund, volunteer
group contributions, user fees, flexibility on
equipment certification.
Goal 8 : To form a 21st Century Committee.
Actions - Committee to be appointed.
Rating - None
go
4
Goal 9 : To plan for City Hall and facilities expansion (to
include construction of a Community Center) .
Actions - Considerable activity here.
Rating - A (3) B (6) C (1) D (2)
Goal 10: To reevaluate the city' s comprehensive guide plan -
fine tune (R-4 top R-1) . (To identify potential
zoning conflicts and bring into compliance with the
comprehensive plan. )
Actions - Completed
Rating - A (11) B (1)
Goal 11 : To adopt a proactive approach to desirable
development (to develop additional performance
standards to establish a community focus for
developers ) .
Actions - West Publishing, bus tour and other
marketing
Rating - A (4 ) B (3) C (5 )
Goal 12 : To initiate a city employee and volunteer
recognition program.
Actions - Not much done here.
Rating - A (0) B ( 1) C (9 ) D (2)
B. Problems Encountered
Discussion followed on problems that were encountered
during the year in achieving the city' s goals. They
include:
1 ) Budget and financial constraints facing the city
2 ) Conflicts and high expectations of the public vs
the city's capabilities to provide services
3) Local government is becoming highly complex - there
are no easy solutions to many problems
4) The need for everyone to work smarter
5) The slow down in new development
6) The need to address redevelopment issues
7 ) The need for council policies to provide changing
services
8) Department heads need formal council support and
endorsement
5
C. Lessons Learned
Discussion followed on lessons that were learned in
running the city. It was agreed that:
1) There is an ongoing need for good communication
2 ) High sensitivity is needed in dealing with
environmental issues such as tree removal
3) Lessons can be learned from every major project and
activity such as Stafford Place, Carlson Lake, and
Senica
D. Overall Performance
The council members and professional staff gave overall
high marks to the city for the year with ratings of 8, 9,
10 on a scale of 1 (low) to 10 (high) . The median rating
was 8 .
IV. CHALLENGES AND FRUSTRATIONS
Participants were asked to share their perceptions of the greatest
challenges facing the city as well as their greatest frustrations
in working with the city.
The following lists include most of the comments made.
Greatest Challenges Facing The City_
1 ) Financial and budget constraints
2 ) The ability to continue to deliver high quality services
3 ) Being competitive with other communities
4 ) To meet the needs of the city' s relocated industries
5) The evaluation and prioritization of the services the
city provides
Greatest Frustrations With The City
1 ) Financial and budget constraints
2 ) Lack of a common vision for the city
3) Shortage of time and resources
4) Too much time invested in areas that do not produce
results
5) Dealing with special interest groups
' . 6
V. SIGNIFICANT CHANGES AND TRENDS THAT WILL AFFECT EAGAN
The group developed the following list of significant changes and
trends that are anticipated to affect the city over the next
several years .
1 ) Demographic changes - mainly the aging of the population
2) The aging infrastructure
3) The increased cost of development
4) A slowdown in growth
5) A changing service delivery system with increased
emphasis on leisure
6) Increased taxes and financial limitations
7 ) An increased crime rate with more crimes against people
with increased violence
8) A more diversified population with more segregation and —
special interests
9 ) An increased number of environmental issues
10) An increase in citizen skepticism of government
11 ) An increase in citizen involvement
12 ) The city community to be replaced with more neighborhood
communities
13 ) An increase need to recognize spiritual needs and values
14) The global influence on local issues
15 ) Lower expectations of people
16 ) Increase in traffic congestion
17 ) An increase in sophisticated crimes
18 ) An increase demand on human services
19 ) The retrofiting of businesses
20) Increased capital facility needs
21 ) Increased business instability
22 ) Changes in family structures
23 ) An increased emphasis on using other peoples money
24 ) Life style changes
25) The resurgence of unions
VI. DEVELOPING A VISION OF EAGANS FUTURE
Participants spent considerable time reacting to and redrafting the
draft copy of the city's revised mission statement as prepared by
the Tom Hedges and Jon Hohenstein. The new mission statement is
being developed by Jon Hohenstein and should be considered part of
this executive summary.
•
43
•
7
Participants briefly discussed the city' s driving force and
uniqueness, leading to adoption of a city theme or motto. No
conclusions were reached, but a number of possibilities were
suggested. They included:
1) The corporate headquarter community
2) The city where you can live and work
3) The city with close proximity to everything
4) The city of the future
5 ) The city with the ideal location
It was agreed that much future discussion is needed on this topic
and that the city might consider engaging a consultant to develop
the motto.
VII . SUGGESTED LONG RANGE GOALS FOR THE CITY
Participants discussed the need for a long range goals program that
will support the city' s revised mission statement. Although no
conclusions were reached, it is suggested that a long range goals
program be developed around the city' s values statement. Suggested
goals might be as follows :
Goal 1 : To treat the city' s citizens as customers in a
fair, open and responsive manner respecting the
personal dignity and uniqueness of each individual.
Goal 2 : To provide needed municipal services in a high
quality cost effective, efficient, innovative and
responsive manner.
Goal 3 : To foster an environment of citizen involvement and
commitment that results in a high quality of life
for the citizens of the city.
Goal 4 : To be a trusted steward and conservator of the
city' s natural environment, minimize impacts, and
enhance it where possible.
Goal 5: To insure that the city's future residential,
commercial and industrial development is well
planned, of high quality and guided by the city' s
values.
Goal 6: To foster a positive business environment that
insures employment opportunities, a strong tax base
and a healthy private sector economy.
Goal 7 : To be an active participant in regional and state
affairs balancing the city' s interests with the
needs of our neighboring cities, the region and
state.
Goal 8: To encourage community identity and pride.
8
Goal 9 : To provide visionary leadership that is guided by
the values as reflected in our mission statement
and meets the changing needs of our city and its
citizens .
Goal 10 : To provide a positive work environment for city
employees that recognizes the changing role of the
city ' s professional staff.
VIII . OVERALL EVALUATION OF THE RETREAT
The retreat was well received by those who attended. Much was
accomplished during the fast paced sessions . See Attachment A for
summary evaluation.
IX. NEXT STEPS
1 ) Council and staff to review and fine tune mission
statement of suggested long range goals .
2 ) Council to officially adopt revised mission statement and
long range goals .
3 ) Staff to develop action plans to address long range
goals .
4) Council to adopt annual action plans.
5 ) Council and staff to meet periodically (quarterly) to
monitor progress on action plans .
6 ) Council and staff to hold annual retreat to review
progress of previous year and to determine goals for the
new year.
REPORT WRITTEN BY
Donald Salverda
Consultant and Facilitator
C{ S^
Attachment•A .
EVALUATION FORM
1) The objectives of the session were
I 4 3 2 1
Clearly Evident Vague
2) The organization of the se sion was /
i / 3 2 1
Excellent Poor
3) The ideas presented were
/ / / / /
5 4 3 2 1
Very Interesting Poor
4) The ability of the prese ter to stimulate discussion was
/ / / /
5 3 2 1
Excellent door
5) My attendance at this ses ion should prove to be
I / / / I
5 4 3 2 1
Very Beneficial Waste of Time
6) Overall , I consider this s ssion to have been /
4 3 2 1
Excellent Poor
7) Other comments:
r,
ATTACHMENT A
SUGGESTED GOAL PROGRAM
Mania intIMTY,
Goal #1 To foster Council team building
(10 votes)
Goal #2 To create increased awareness of the need of
(10 votes) preservation of the City's natural resources
Goal #3 To improve communication between the City and
(10 votes) the constituencies of the City
Goal #4 To establish and implement a capital
(10 votes) improvement program (to include equipment &
facilities)
Goal #5 To provide regularly scheduled council/staff
(9 votes) communication (quarterly meetings)
Goal #6 To develop and adopt a revised mission
(9 votes) statement
Goal #7 To develop alternate revenue sources
(8 votes)
Goal #8 To form a 21st century committee
(8 votes)
Goal #9 To plan for City Hall and facilities expansion
(8 votes) (to include construction of a community center)
Goal #10 To reevaluate the City's comprehensive guide
(7 votes) plan - fine tune (R-4 to R-1)
(to identify potential zoning conflicts and
bring into compliance with the Comprehensive
Guide Plan)
Goal #11 To adopt a proactive approach to desirable
(7 votes) development
(to develop additional performance standards
to establish a community focus for developers)
Goal #12 To initiate a city, employee and volunteer
(6 votes) recognition program
PIOWER..... . . .. . . ..MOIXTY ,...
Goal 21 To develop a community action program
(3 votes) for crime and abuse (proactive)
Goal 13 To establish a community image
(5 votes)
Goal 28 To provide an annual audit of finances
(1 vote) without disallowing costs and minimum
administrative recommendation
Goal 25 To finalize and implement a transportation
(2 votes) plan
Goal 30 To plan and implement a city-wide automation
(0 votes) guide plan
Goal 14 To maintain quality staff through professional
(5 votes) development
Goal 31 To plan for known, unfunded mandates
(0 votes) (hazardous materials)
Goal 26 To support, maintain and refine the City's
(2 votes) recycling program
Goal 15 To determine needs and expectations of the
(5 votes) community
Goal 22 To be more proactive in state and regional
(3 votes) policy making
Goal 16 To consider the council/manager form of
(5 votes) government
Goal 32 To establish identifiable neighborhoods
(0 votes)
Goal 17 To develop policies for redevelopment
(5 votes)
Goal 29 To establish relationships with airport
(1 vote) related interest groups
Goal 19 To implement strategic planning
(4 votes)
Goal 23 To develop a senior housing program
(3 votes)
Goal 33 To develop a five year staffing plan
(0 votes) (with criteria)
g
Goal 34 To open an Eagan history museum
(0 votes)
Goal 35 To inventory existing housing
(0 votes)
Goal 27 To enhance the City's newsletter
(2 votes)
Goal 18 To refine the budget process to include
(5 votes) cost containment
Goal 20 To formulate increased community
(4 votes) partnerships
Goal 24 To develop community identification and
(3 votes) image for the 90's/2000
y �
it
APR I '. 91
1
lr
Office of the Mayor
BROOCITYOF �[T�/*� 5800 85th Ave. No., Brooklyn Park, MN 55443 ■ Phone 612 424-8000 ■ Fax 612 424-2213
IILI 1 V TDD 612 424-3646
PARK
February, 1991
JESSE VENTURA
Mayor
Dear Friend of Brooklyn Park:
Enclosed is your copy of the CITY OF BROOKLYN PARK COMMUNITY
GOALS. . .A Strategy for Improving the City of Brooklyn Park. This
document represents a set of city-wide goals and priorities to be
used by the Mayor, City Council and staff in defining work programs
and related budgets. These goals respond to immediate challenges
that face our City.
The times we live in are unprecedented. Change is ocurring at a
quickening pace in all fields. Cities must find new and better
ways of delivering vital government services. Therefore, the City
of Brooklyn Park, through thoughtful, creative planning, is
developing strategies to meet these challenges.
The attached goals are part of a comprehensive effort to
proactively shape the future of our City. We believe these goals
address the City of Brooklyn Park's highest priorities. By
targeting resources to accomplish these goals, the City will become
even more responsive to the needs of our citizenry.
- ' •cerely,
Je-se Ventura
M. or
CRR/mh
Enclosure
P.S. Additional copies are available by contacting the City
Manager's office, 424-8000.
•
56
Printed on 100% Recycled Paper
. .
CITY OF BROOKM PARK
COMMUNITY GOALS
A Strategy for Improving
the City of Brooklyn Park
_"4 BROOKLYN -
PARK r
5 t
The goals highest priority issues for, and adapt to, an
established by the currently facing the ever-changing
City of Brooklyn Park community. environment.
are an integral part of a Although the time We hope that this
larger effort by the period covered by this information will
Mayor and City Council document runs through increase your
to shape the future of the end of 1991, understanding of both
our City. activities associated the City's needs, and
Originally identified with implementation our efforts to plan for
during a goal-setting will continue for many the future. An informed
retreat held during mid- years. These goal citizenry will help
1990, the eight goals statements represent a ensure our success.
contained in this snapshot of the City's
document represent the on-going efforts to plan
SZ
Improve the Social, Cultural and Aesthetic Environment
Maintaining a high quality category and make recommenda- of ' ^ E.+_
environment for the citizens of tions for action.Task Force
Brooklyn Park during the 1990s membership draws from all a .4 ‘.
will be challenging. Confronting segments of the community,and
the problems created by crime, receives broad City staff assistance. a t `' r . 114
drugs and an aging housing stock In the category of social , :.:
will require the coordinated efforts environment,issues of public "i p
of government,education, safety relating to gangs,drugs and 1
business and non-profit organza- crime,as well as creative new
tions. approaches will be analyzed. ) t ` .` R "� )
The City of Brooklyn Park has An evaluation of the aesthetic - .W • .-4-.. • .
--
committed to taking a leadership environment will focus on issues lacking or not readily accessible.
role in the effort to address these related to deteriorated housing Efforts to improve both traditional
problems.As a first step,the issues and the need for legislative and non-traditional recreational
impacting the residential and changes,locally,and at the state programming will be examined.
business environment have been and federal levels.In addition, The complex web of social,
divided into three categories: general property maintenance cultural and aesthetic issues that
social,aesthetic and cultural.Each issues will also be addressed in an impact our quality of life will not
category encompasses a wide effort to identify community be solved by the City alone.It will
range of specific issues,many of standards. take the commitment of the City,
which overlap. In the category of cultural schools,churches,businesses and
In order to effectively respond environment,the Task Force will social service agencies to ensure
to these challenges,the Ciry determine what the cultural needs success.The efforts made in 1991
Council has appointed a Task of the community are,particularly will begin a process that will take
Force to evaluate each problem in those areas where services are many years to complete.
Create a Comprehensive Public Facilities Plan
The City of Brooklyn Park ment plan is being created to logical approaches for develop-
wants to ensure that its streets, accomplish this goal. Once ing maintenance and rehabilita-
parks and public buildings will formalized,the plan will become tion strategies.The resulting
remain in good repair.A compre- the yardstick used to evaluate comprehensive facility plan will
hensive infrastructure manage- replacement and rehabilitation enable the City to predict future
needs of City physical assets;i.e., needs and requirements of its
fib ", streets,utilities,bridges,parks, physical assets.Substantial
municipal buildings and equip- savings are expected to occur to
i' • ment. the City because the plan will
All the City's infrastructure is provide a framework with which
------ being inventoried to determine to optimize corrective actions.
age,general condition and The Comprehensive Facilities
,�. replacement,or rehabilitation Plan will help establish future
-,�{ j requirements.This study will be City budgets.Decision-makers
-.3,, - _ . , ,;„4 an ongoing process to ensure will have a more complete"big
h, �►�,",. c4.--;/". '' continued collection of complete, picture"to consider when
, accurate and timely data The balancing all the City's needs
iogget
.- + -�+ , , _ Jr information gathered will be with available resources.
s • •-`-- '-~,'�"` ',12,-.. analyzed using the latest techno-
5 3
Ensure Highway 610 Started by 1997
North Crosstown Highway 610 suburbs to lose a share of the will make North Crosstown 610 a
will open up a major new business region's economic development. "shelf-ready project."All of the
corridor in the City of Brooklyn As a result,many City residents time-consuming preliminary work
Park and shorten travel times and have had to commute long will be done and the project will
distances for many metro and state distances to work and growth of be ready for construction financ-
motorists.This new four-lane the area's tax base has been ing.For example,special legisla-
freeway will connect Interstate 94 limited. tion funding a new 610 Environ-
in Maple Grove with Interstate The City of Brooklyn Park's mental Impact Statement has been
35W in southern Anoka County. future is tied to the rapid comple- achieved.More right-of-way
Lacking this important east-west tion of 610,and the high value acquisition money is being
freeway facility since the early commercial and industrial requested from the Metro Council
1970s has caused northern tax base it will generate. and state sources.Also,county,
t. If construction of 610 is federal and local funds are being
, �w�. delayed,surrounding land sought to meet this aggressive start
1 1 may not develop into schedule.
€ commercial and indust- The City's 1997 start date will
CO,B' g,` Future Hwy 610 rial sites,but into require constant publicizing of the
housing subdivisions.If need for and actions taken on the
BM A
this happens,the City North Crosstown 610.Therefore,a
of Brooklyn Park will City staff person will be assigned
Hwy 152 N miss a major corn- to this project.In addition,a 610
4c i
C 4,4 mercial and industrial Council will be formed to guide
0, I, development oppor- the implementation and the
tunity. execution of a marketing plan.
t•1 Work on this goal
Establish an Integrated Management Information System
To serve the citizens of `111 ,4 Brooklyn Park in the most
efficient manner possible,it will � __be necessary to rapidly access the
vast amount of information that is
generated by all of the City's o '11( /
departments. Integrating the -.sr —
City's computer systems will �''*" -
accomplish this.As a result,City — -� •, r-1
: z�
employees will become more 1 ;;•.. ;:.. ` J
productive,promoting efficient - k�;::•■••' ••' ^�
service to the citizens of the 1.�r-
community.
To achieve this goal,the City City's needs and financial re- evaluate the needs of the City to
of Brooklyn Park has hired a full- sources. develop appropriate recommen-
time Management Information A Steering Committee corn- dations.Suggested changes to the
Systems(MIS)Coordinator.The prised of employees representing existing computer systems will be
coordinator's function is to each City department has been implemented from mid-1991 to
implement the best possible formed and is working closely early 1992.
computer system considering the with the MIS Coordinator to
bq
Establish a Five-year Financial Plan
The definition of the fiscal of Brooklyn Park can become program will be included into
relationship between federal, more fiscally self-reliant,it is this process. Using interactive
state and local governments is important to develop a multi-year computer spreadsheets,the
currently undergoing massive financial plan. Department of Finance and
change. The changes mean that The City has a very good Administrative Services will
local units of government will operational budgeting system.In produce a financial road map for
need to be more self-reliant in fact,the City has won national the City for the next five years.
the future.To ensure that the City awards for its yearly operating Once it is in final form,the five-
budgets for each of the past two year financial plan will be
years.As a result,the yearly updated each year.
160— operating budget will be the The five-year financial plan for
140— foundation upon which a five- all City funds will be completed
120— year financial plan is built. in 1991.When it is finished,the
100—
80 — During 1990 City departments plan will provide the City
60 — extended their operating budgets Council,City employees and
40 to include estimates for the next citizens of Brooklyn Park with a
20— five years. In addition,the five- blueprint to allocate scarce
0 • year capital improvement government resources.
1991 1992 1993 1994 1995
Develop an Excellence in Service Philosophy
The employees of the City of Proposed actions to programs.
Brooklyn Park operate in a ensure Excellence in Service •Developing service evalua-
dynamic and challenging envi- include: tion and quality performance
ronment. Citizens are asking not •Creating a Customer Service criteria.
only for adequate solutions to Center. •Developing a recognition
their problems,but also for •Analyzing customer service program to reward Excellence in
prompt,high quality service. functions and develop training Service. .
Excellence in Service does not
just happen; it requires training, INFORMAr10 i "
effort and commitment from
everyone. �` = 1 VEHICLE`IICEN. 3r
,:`
The City's commitment to - --,- -
Excellence in Service includes ,
training,educating and evaluat- f' . r
ing employees on their service `'i .4
skills.These efforts will enable - ✓ �, :;•
City employees to take responsi- - ;r, .
bility for their performance and "'- a t £ '
instill in each employee a �' ' Y'' - ^ . " •`
',
ill r
commitment to excellence. -
S's-
X
Establish a Comprehensive
Development/Redevelopment Process
In an era of declining rev- for growth. It will also establish marketing the City. Second,it will
enues,the City must determine dear avenues for citizen input on establish a system for integrating
how it can leverage its financial growth issues. citizen input through the estab-
resources to provide the greatest This process will be designed lished governing boards to
impact and expand its tax base. to have measurable success in ensure that Brooklyn Park
Part of this determination will be two areas: First,it will achieve residents have a voice in this
working smarter with the govern- greater coordination of efforts to important area of City govern-
ing boards that help guide have a more significant impact on ment.
development.These boards
include the Economic Develop- .
ment Authority,the Housing and
Redevelopment Authority,and • K:
the Marketing Advisory Board. _. I ,_� •�-`' `
In order to craft development "1 '"f i. ! i, t
approaches that have maximum " -r-- .- : '-' ..-
impact for encouraging respon- -1..,.,xar `" Y " ' j
sible growth,the City will review - --` .. #--; ' '"� �' , '" : `"
ways to coordinate activities of , 1,,,
the various boards.This review . ,....., °r .:.
will culminate with the establish- "' , *- -__ '' '''',0....- -..
--.
ment of a clear development _ " "
process, based on the City's goals �r.:27" , i� 5 µ* "
Develo p a Comprehensive Communication Strate
p
gY
The focus of the City's commu- immediate step taken to improve residents,City Council,and City
nication efforts is to ensure communications.The 424-TALK staff.All forms of communica-
community understanding of line allows citizens to call with tions will be analyzed for appro-
issues.As a result,the City is questions or comments any time priateness and timeliness. Once
striving to be as proactive as of the day or night. Other identified,a communications
possible in this area. To create a elements of the communications calendar will be developed.This
structure for these efforts,a plan represent a concerted effort calendar will provide the frame-
comprehensive communication by the City of Brooklyn Park to work necessary to assist the City
plan has been adopted by the increase the effectiveness of its in carrying out its communication
City Council. communications efforts. responsibility.Community
In addition to informing the In developing a comprehen- attitude surveys will then be used
community about issues,the City sive communication strategy,a to measure how successful the
also hopes to provide better communications inventory will City is in communicating about
opportunities for citizen involve- be prepared that identifies City issues.
ment in dealing with issues that communications to and from
need to be discussed.The faster P
community problems are identi- '?µ-; 1*""
fied,the quicker City government MEMO; -OP" =s
can respond by implementing li+
corrective actions. III `�%_i
The City's comment line,424- ry _� -
TALK,is an example of one .....00. L - -
sg
GOALS
IMPROVE THE SOCIAL, CULTURAL AND AESTHETIC ENVIRONMENT
CREATE A COMPREHENSIVE PUBLIC FACILITIES PLAN
ENSURE HIGHWAY 610 STARTED BY 1 997
ESTABLISH AN INTEGRATED MANAGEMENT INFORMATION SYSTEM
ESTABLISH A FIVE-YEAR FINANCIAL PLAN
DEVELOP AN EXCELLENCE IN SERVICE PHILOSOPHY
ESTABLISH A COMPREHENSIVE DEVELOPMENT/REDEVELOPMENT PROCESS
DEVELOP A COMPREHENSIVE COMMUNICATION STRATEGY
S-1
•
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: JULY 8, 1991
SUBJECT: REFERENDUM - ICE ARENA/OUTDOOR SWIMMING POOL
packaround
At a special meeting of the City Council held on Tuesday, July 2,
1991, direction was given to schedule, as an agenda item for the
July 16 Council meeting, a proposal for financing of an ice arena
and outdoor swimming pool. Consideration was given to schedule a
referendum for the November municipal election that presents a
question to the community, "Should the City of Eagan use $ of
future interest earnings from the Community Investment Fund to
construct an ice arena facility?" There was additional
consideration given to funding an additional capital project, an
outdoor swimming pool, as a separate question to the community,
potentially during the summer months of 1992. This referendum
would ask the community whether interest proceeds of the Community
Investment Fund or a bond issue should be used for the financing of
an outdoor swimming pool.
According to the City Attorney, the proper designation of the issue
at hand would be a vote on the question at a general election.
However, Minnesota law does not provide for an initiative and/or
referendum in regard to issues to be brought before voters. What
is proper, according to the City Attorney, is the vote on an issue
as to whether or not the municipality may issue bonds.
Secondly, the question was raised as to the ability of the Council
to hold an advisory election regarding the use of certain
designated city funds. According to the opinion of the City
Attorney "that such an election would not be allowed under
Minnesota Statutes. Minnesota Statutes §412.221 enumerates only
one instance in which an advisory election is available, and that
is to decide whether the City should join a special district or
similar independent body having taxing powers within the City.
Without the enumerated power, the City lacks the requisite
authority to hold an advisory election. Moreover, if the City
chooses to use funds available to the City outside of the issuance
of bonds, the City would not need to obtain voter approval for the
use of such funds."
In follow-up discussions with Steve Rosholt of Fagrae & Benson,
Bond Counsel, and the City Attorney's office, the concept of a
question of issuing bonds combined with the use of other funds
would be an appropriate type question. That approach would provide
information as to the total project cost and funding sources. It
would, however, revolve around the question of approval to issue
bonds, thereby not be considered an advisory type election. It
6�
J
would require very careful wording with precise language to avoid
a potential challenge.
Assuming the City Council would like to proceed with use of the
community investment funds, a special meeting to consider public
input could be scheduled as an option to the referendum.
Traditionally, a public hearing offers a forum for testimony which
is different from a vote in response to a specific question
presented to the community. Possibly, petitions and other methods
of polling the community can be considered if the City Council
should choose this option.
History
Our community has experienced greater growth in the past decade
than any Minnesota city. While enjoying excellence in corporate
development, beautiful residential neighborhoods and state of the
art infrastructure, the community is lagging in certain services
that are traditional to first and second tier suburbs or long-time
established free-standing cities. The City and its population are
maturing. This, together with an increasing population, cause a
need and expectation for certain facilities. A new middle school,
high school, library, active parkland (tennis complex, bailfields,
etc. ) were completed in the 1980's. An ice arena, outdoor swimming
pool and other traditional community center components were first
presented in 1975 and throughout the 1980's, never receiving a
favorable community mandate. Unfortunately, new residents to the
City of Eagan expect a service delivery complementary to a
community of 50, 000 population. The ice arena and outdoor swimming
pool are facilities most often asked about.
The City Council has been responsive in planning for these capital
facility needs while respecting the democratic process as reflected
in the following chronology:
1975 Community Center Referendum
(included ice arena facility)
Failed
1978 Acquisition of 40 acre municipal site
(with space for a community center)
1982 Park Master Plan
1987 Implemented planning process for community
center
(included ice arena facility)
1989 Bond issue for community center
Failed
1989/90 Consideration of TIF
(included ice arena facility)
Se\
1990-91 Study committee appointed to study ice arena
facility financing and other recreational
facility needs
During this same time frame, the City has coordinated the
construction of facilities to provide many essential and
traditional services including:
Fire Station #3
Fire Stations #4 & 5
Law Enforcement Center
Municipal Center Addition
County Library Facility
Maintenance Facility Expansion
Fire Administration Bldg/Ambulance Garage
Passive Parkland Acquisition
Active Parkland: Development for Community &
Neighborhoods
Water Treatment Plant
Reservoirs
Deep wells - Booster stations
Street Improvements
Infrastructure for water, sanitary sewer & storm
water
These capital projects have been financed through a variety of
funding plans including: bond referendums, water revenue bonds,
County funding, development fees, grants, connection fees and
assessments.
Funding Options
Community Investment Fund
Several memos have addressed the Community Investment Fund. Upon
formalization of the ordinance, it is estimated that $8.5 million
may be available to capitalize the Community Investment Fund. For
purposes of the capital improvement program, we have assumed that
90% of the interest earnings will provide debt service coverage on
approximately $4.5 million, if financed over a 20 year period.
This estimate also assumes that no principal will be taken from the
Community Investment Fund either when created or during the 20 year
period contemplated for financing the $4.5 million.
The Community Investment Fund currently only provides money for
capital construction and does not allow for payment of existing or
new operating costs related to existing services or programs or for
new services or programs being considered.
Bond Referendum
The sale of general obligation bonds upon completion of a
successful bond referendum is a funding option for any of these
types of projects which are perceived to be of community wide
60
benefit. Historically, bond referendums have generally t stations and
successful for public safety issues, specifically fire s
equipment, but not as successful for ice arenas. Other types of
facilities, such as municipal centers, park improvements and
maintenance garages, fall somewhere on the continuum.
Recent legislation requiring that debt service levies on
referendums be spread against market value and not against tax
capacity shifts the tax burden toward homes and will make passage
of any referendum more difficult. The requirement to state on the
ballot that voting "yes" will increase property taxes will further
limit the success of referendums.
Lease Purchase
Since lease payments are typically made from funds generated
through property taxes subject to levy limits, leases have not been
an option for Eagan. However, in certain cases through the
utilization of another tax exempt authority such as an HRA or Port
Authority, a financing arrangement can be put together which allows
the levy for payment to be outside the levy limit. The net effect
is the same as a general obligation bond from a property ttaxx
standpoint (increase) without the referendum requirement.
also similar to equipment certificates except much larger in size.
Time Table/Process
If a proposition to issue bonds is 1993e the dfollowing dates iare
election to be held November 5,
specified:
1. September 11, 1991 Order printing of election ballots
2. September 20, 1991 Last day to provide written notice
to County Auditor stating date of
election and offices and questions
to be voted on
3. October 4, 1991 Absentee ballots must be available
4. October 17, 1991 Publication of First Notice of
Election
5. October 24, 1991 E elic Publication of Second Notice of
6. October 24, 1991 Publication of Sample Ballot
7. October 25, 1991 Last day to post Notice of Election
S. November 5, 1991 Election
• •
• A number of questions need to be addressed and answers would
dovetail into these statutory dates. As an example, these items
include:
What is the question going to be?
-Multiple parts
-Contingent parts
How and when is information going to be provided to the
public?
policy Ouestions
There are several policy questions the City Council may wish to
consider prior to scheduling a special election.
1) Should the referendum for November include outdoor
swimming pool, ice arena and/or other parkland
improvements? (The recommendation of the Committee is for
both pool and ice arena)
2) What are the ramifications of riot selecting a specific
site for the ice arena and outdoor pool?
3) How should coordination with the YMCA facility be
addressed?
4) When should an architect be selected? Is there sufficient
time for an adequate architectural work up? How much
information will the community want to have to be able to
vote on the question?
5) How should the remainder of the five (5) year CIP be
presented to the community i.e. : law enforcement, fire
station needs, etc. assuming the referendum is presented
and approved to commit interest from the Community
Investment Fund for the ice arena and/or outdoor swimming
pool? The use of this Community Investment Fund seems to
imply highest priority to the ice arena as the first
project. That was true in 1989 for the Community Center.
Is it still the case?
6) Cost estimates for an ice arena and/or pool, are not
finalized. The total costs including site
preparation/utilities must be accounted for•as part of any
election question. The firm of Bonestroo, Rosene &
Anderlik is currently preparing cost projections, but they
are estimating costs exceeding the anticipated $2.5
million for an ice arena.
7) The Committee's assumptions have been that an ice arena
facility will break even operationally. For existing
facilities, this has been true after they are running at
or near capacity. How can start-up deficits be handled
(Z
•
and the public assured that ice arena operations will not
. I
compete with other general fund priorities?
8) The Citizens Committee had also proposed for consideration
community fundraising, i.e. , ice resurfacing, hockey
boards, scoreboards, etc. Is fundraising for these
specific items part of the "package"?
9) Will the community want to have, and does the Council
need, a proposed operating budget for the ice arena,
commitments for ice time from user groups, and a fee
schedule acceptable to the community prior to setting a
referendum?
Summary
This memo was prepared in advance of receiving the City Attorney's
opinion which precludes a referendum for the purpose of receiving
voter approval to spend interest proceeds from the Community
Investment Fund. The referendum schedule, policy questions and
additional information are still appropriate if the City Council
action is to proceed and ask whether bonds should be issued.
Cit Administrator
63
RECFfv.
Aircirsso tpJON2 1,991•
ENGINEERS I ARCHITEC7S I PLANNERS 3535 VADNAIS CENTER DRIVE,ST PAUL,MINNESOTA 55710 612 490.2000
June 26, 1991 RE: EAGAN, MINNESOTA
YMCA PROPOSAL
Mr. Tom Colbert
City Engineer/Public Works Director
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122-1897
Dear Mr. Colbert:
As you requested, we have reviewed the impact of the proposed
YMCA on two sites being considered by the City at this time. One
site is located south of the existing City Hall along Pilot Knob
Road. The other site is located at the southwest corner of
Diffley Road and Lexington Avenue. According to the information
which you provided to us, the YMCA will be constructed in two
phases with the first phase consisting of 30,000 square feet and
the second phase consisting of an additional 30,000 square feet.
Additional development on the site could include an ice arena and
an outdoor pool. Based on discussions with you and Ken Vraa, as
well as past ice arena proposals which we have reviewed in Eagan,
White Bear Lake, Burnsville and other areas, we have assumed a
seating capacity of 2,000 people at the ice arena. Since the ice
arena and pool are not currently included in the YMCA proposal,
our analysis covers both the traffic impacts of a YMCA only, as
well as the YMCA combined with the ice arena and pool.
Our analysis includes an estimate of trip generation for the
proposed facilities and level of service calculations for the
driveways. In addition, we reviewed the variation between the
proposed development with future development previously assumed
in the City's comprehensive transportation plan, and determined
the potential increase in average daily traffic volumes along the
streets adjacent to the project.
Trip Generation
Based on trip generation studies of health clubs and other YMCAs
in the Twin Cities area, the initial phase of the YMCA (30,000
square feet) is expected to generate approximately 1,160 trips
per day. The P.M. peak hour will generate approximately 135
trips. With the 30,000 square foot expansion to the building,
the daily trip generation will increase to approximately 2,320
trips and the peak hour traffic can be expected to be
approximately 270 trips.
SHORT ELL10 7 ST PAUL, CHIPPEWA FALLS,
HENDRICKSOI;ANC MINNESOTA WISCONSIN
Mr. Tom Colbert
June 26, 1991
Page #2
During the summer months, the pool can be expected to generate
approximately 300 trips per day, with about 50 to 100 of these
trips occurring during the evening peak hour. This assumes that
the activities such as team swimming practice will end during the
P.M. peak hour followed immediately by the beginning of the open
swimming hours in the evening.
The ice arena can be expected to generate approximately 680 trips
per day with approximately 80 trips occurring during the P.M.
peak hour. This figure assumes that various classes such as
figure skating classes and hockey practices as well as various
levels of games will occur on a fairly constant basis throughout
a typical week day. On days when the ice arena hosts a heavily
attended high school hockey game, the trip generation can be
expected to reach as high as 1, 550 to 1, 600 trips per day, with
approximately 670 of these trips occurring during the hour prior
to the game, and an additional 670 trips occurring in the half
hour to full hour following the game. The total daily and P.M.
peak hour trip generation is summarized in Table I below:
TABLE I
TRIP GENERATION
EAGAN YMCA SITE
P.M. Peak
Land Use Size Daily In Out
YMCA, Ph. 1 30 KSF 1161 81 54
YMCA, Ph. 2 30 KSF 1161 81 54
Subtotal 60 KSF 2322 162 108
Pool --- 290 25-50 25-50
Ice Arena 2000 seats 680 40 40
Total 3292 252 198
Pilot Knob Road/Westcott Road Site
At the Pilot Knob Road/Wescott Road site, project access is
proposed at two locations.
The Pilot Knob Road access would align with Kings Wood Road,
which serves approximately 56 single family homes located west of
Pilot Knob Road. This neighborhood also connects to Deerwood
Drive via other internal residential streets. It was assumed
that approximately 70 percent of the YMCA traffic will enter and
exit the site via this driveway, due to the locations of
residential concentrations within the City, as well as the routes
cs
Mr. Tom Colbert
June 26, 1991
Page #3
which would be used to get to the site. Assuming development of
the YMCA only, the P.M. peak hour traffic volumes entering and
exiting at this driveway are shown in Figure 1. These figures
include estimated traffic volumes from the library and City Hall
as well.
Using these traffic volumes combined with 1990 traffic volumes on
Pilot Knob Road, an unsignalized intersection analysis was
conducted. Under the existing conditions, with no traffic signal
at Pilot Knob Road/Wescott Road or Pilot Knob/Deerwood Drive, the
intersection would operate at an overall level of service (LOS)
B. However, traffic turning left from the YMCA access during the
P.M. peak hour will experience long delays, characterized as LOS
F. The planned signalization of the Pilot Knob Road/Wescott Road
intersection within the next four years will cause gaps in the
southbound Pilot Knob Road traffic which will improve this level
of service somewhat for drivers exiting the site. Signalization
of the Pilot Knob Road/Deerwood Drive intersection would also
cause gaps in the northbound traffic resulting in some additional
improvement in the level of service for drivers exiting the site.
However, the increase in background traffic volumes on Pilot Knob
Road will gradually reduce the gaps in traffic brought about by
signalization of the two adjacent major intersections. This is
likely to result in considerable driver frustration associated
with making left turns from this access.
Figure 2 shows the driveway volumes of the site if the ice arena
and pool were to be included in the development. The increased
traffic volumes using the driveway will cause greater delay to
both the westbound left turn and through movements.
Delay to eastbound left turn/through movements from the Kings
Wood 2nd Addition is also expected; however, these movements are
expected to operate at LOS E, which is not as severe as LOS F.
This is partially due to the lower traffic volumes exiting the
neighborhood, combined with lower traffic volumes on northbound
Pilot Knob Road (vs. southbound Pilot Knob Road) during the P.M.
peak hour.
Although full development of the ice arena, pool and YMCA
combined with 2010 background traffic projections will result in
a situation where a signal warrant will probably be met, this is
not a desirable location for a traffic signal due to the close
proximity (750 feet) to the intersection of Pilot Knob
Road/Wescott Road.
Mr. Tom Colbert
June 26, 1991
Page #4
The City may wish to consider revising the layout of the site
plan to move the Pilot Knob Road access to Rocky Lane. This may
require a revised access plan for the residential lots which now
use this private road. However, if something could be worked
out, the possibility of signalizing this access would be
improved, due to the quarter mile spacing of intersections along
Pilot Knob Road.
If additional development is anticipated south of the library
site and east of the YMCA, the City may wish to take a
comprehensive look at the entire municipal property to develop a
campus type circulation plan. This will ensure that adequate
traffic control could be provided at the locations where the on-
site circulation roads intersect with Wescott Road and Pilot Knob
Road.
The intersection of the proposed access with Wescott Road is
expected to operate with an overall LOS of A-B, with LOS E for
the left turn and through movements exiting the site both under
existing and future conditions. This will very likely be
improved when the intersection of Pilot Knob Road/Wescott Road is
signalized, due to the resulting gaps in eastbound traffic and
the slowing of westbound traffic.
If the driveways are built at the currently proposed locations,
the Pilot Knob Road access should include a northbound right turn
lane of approximately 300' to accommodate traffic bound for
hockey games. The majority of this traffic is expected to enter
the site via northbound Pilot Knob Road. The existing southbound
left turn lane is expected to be adequate to handle the arrivals
to hockey games, provided that inadequate parking facilities do
not hinder or delay entry into the site.
Existing development in the traffic analysis zone (TAZ) in which
the YMCA site is located yields a daily trip generation of 7,389.
Based on the City's comprehensive transportation plan, additional
development expected to occur by the year 2010 will result in a
daily trip generation of approximately 12,040. Development of a
YMCA, ice arena and pool facilities were not included in these
projections. Therefore, this development will constitute an
overall increase in the projected average daily traffic volumes
on the surrounding streets over prior projections. Total daily
trip generation within the TAZ will increase from approximately
12,040 to approximately 15,335, assuming that the anticipated
single family and townhome developments do indeed occur within
the next 20 years. The resulting increase in traffic volume
projections on Wescott Road and Pilot Knob Road are shown in
Figure 5. These projected volumes will not exceed the four lane
capacity of these facilities.
Mr. Tom Colbert
June 26, 1991
Page #5
Diffley Road/Lexington Avenue Site
Two driveway locations were analyzed at this site. One access
point would be located on Diffley Road aligning with Lexington
Way. The Lexington Avenue access will align with Patrick Road.
Due to the residential concentrations within the City and
surrounding area as well as the routes to and from the site, it
was assumed that approximately 70 percent of the project traffic
will enter and exit via the Diffley Road access. Assuming
development of the YMCA only, the P.M. peak hour traffic volumes
at the project driveways are shown in Figure 4. These figures
include estimated traffic volumes to and from the future multiple
family residential development along Lexington Way.
Using these projected P.M. peak hour volumes and 1990 ADT volumes
on Diffley Road, an unsignalized intersection capacity analysis
was conducted. Under existing traffic volume conditions, the
intersection would operate at an overall LOS of A. Traffic
turning left from the project driveway to Diffley Road would
experience moderate delays during the P.M. peak hour (LOS D) .
This delay would become less tolerable (LOS E) with the addition
of the ice arena and pool. Left turns and through movements from
the driveway would gradually worsen to LOS F as background
traffic growth occurs on Diffley Road, while the intersection
overall would continue to operate at A-B. Although this
intersection is technically too close to the intersection of
Diffley Road/Lexington Avenue to be a desirable location for a
traffic signal, it is more feasible than the Pilot Knob
Road/Kings Wood Road intersection due to the fact that the area
to the north along Lexington Way could be developed with limited
business land use. This may result in traffic volumes on both
approaches to Diffley Road which would warrant signalization.
Left turns and through movements at the Lexington Avenue access
are expected to operate at LOS D during the P.M. peak hour with
the YMCA development only, and worsen slightly with development
of an ice arena and a pool. The overall LOS for the entire
intersection in 2010 is expected to be A-B.
Roadway improvements to accommodate project traffic on Diffley
Road at the project driveway should include a 200 foot westbound
left turn lane and a 200 foot eastbound right turn lane. On
Lexington Avenue, a 200 foot southbound right turn lane is also
recommended. Hockey games which bring in a significant number of
fans from the south (such as Rosemount) could result in delays on
northbound Lexington Avenue at the project entrance. Typically,
approximately 100 vehicles can be expected to enter the site from
northbound Lexington Avenue. This is not expected to result in a
capacity problem along this arterial.
6i
•
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Mr. Tom Colbert
June 26, 1991
Page #6
As with the Pilot Knob Road/Wescott Road site, if additional uses
are anticipated in conjunction with the YMCA, ice arena and pool,
it may be desirable to review the entire quadrant of the
intersection to develop a campus type plan which insures adequate
ingress and egress.
Existing development in the TAZ in which the YMCA site would be
located, has a daily trip generation of 7,843 trips. Future
development prior, to 2010 is expected to consist mainly of single
family and low density multiple family development. It was
assumed that the proposed YMCA ice arena and pool development
would occupy approximately 10 acres. This would reduce the
future multiple family residential development in the TAZ by a
maximum of 120 units. Therefore, these trips were subtracted
from the 2010 trip generation estimate prior to adding in the
anticipated traffic volume increases caused by the proposed
project. The increase in 2010 projected traffic volumes over and
above the projections based on the Eagan comprehensive plan are
shown in Figure 5. Again, these traffic volume increases do not
cause either Lexington Avenue or Diffley Road to have traffic
volumes which would not be compatible with a four lane facility.
Conclusion
In summary, the project will not have a major impact on the
surrounding streets at either of the locations being considered.
However, traffic on the two sites will definitely experience
delay in making left turn movements from the driveways to the
adjacent streets. In all cases, the project driveways should
consist of a minimum of two outbound lanes consisting of a shared
left through lane and an exclusive right turn lane. Neither of
the two sites offer ideal conditions for facilitating the left
turn movements into and out of the site.
As previously stated, the Diffley Road/Lexington Avenue site may
have greater potential for a future signalized access if the
areas to the north and east are developed with limited business
or commercial land use. However, Lexington Point Parkway would
have a better chance of serving as a major access point, than
would the Patrick Road due to Patrick Road's close proximity to
Diffley Road. The project results in trip generation potential
greater than that previously analyzed by the Eagan comprehensive
transportation plan at both locations. However, the existing and
proposed four lane facilities are expected to be adequate to
serve the traffic volumes in all cases with the addition of left
and right turn lanes at the project driveways as mentioned above.
'C
Mr. Tom Colbert
June 26, 1991
Page #7
If you have any questions or need additional information, please
do not hesitate to contact either myself or Bob Byers.
Sincerely,
Cindy Okay
Transportation Planner
CRG/cmb
Attachments
c: Bob Byers
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Votes and
Goodwill
Achieving Genuine Success in Bond Elections
M. Gray Donaldson
ocal governments,school districts, and ments were not made in some counties, cities,
other governmental entities that must, school districts,and other governmental enti-
4 on occasion, issue general obligation ties. Assuming the expenditures honestly
bonds employ all manner of high-tech equip- were needed,this represents unbuilt facilities,
ment and up-to-date procedures in their daily unpurchased equipment,and perhaps a less-
functioning. Yet they stubbornly cling to one ening of services for many constituents.
obsolescent practice—the manner in which But the fact that they often fail to autho-
they conduct bond elections. rize the issuing of bonds is not the traditional
Why this outmoded procedure has pre- election's greatest flaw. There are others,in
vailed so long is plain: it is the simplest, easi- fact so many that it is a wonder that percep-
est, and quickest way to mount bond elec- tive and competent local government manag-
tions. Simplified, it consists of developing ers and others have not long ago discovered
proposals to be voted on, the involvement of a and corrected them.
small number of citizens as a show of com-
munity support, and the conducting of a vig-
orous campaign to win votes. The Traditional Election's Faults
Of all the election's faults,one transcends the
others because it violates a fundamental pre-
cept of democratic government. The precept,
The Bond Buyer reports that, during 1990, hammered out at the 1778 Philadelphia con-
there were 1,100 such elections in the vention,holds that the supreme power of gov-
ernment at all levels rests with the people it
United States. Of that number, only 658, or governs.Thus all activities of any local gov-
ernment percent, were approved. ernment must be in harmony with that ethic.
But often in traditional elections, they are
not.
While elections seemingly are open and
Old fashioned as this process is,it often freely equal to all voters,there lie beneath
works in gaining voter approval. But many the surface abuses and procedures unfitting a
times it does not work and this is but one of governing entity in our nation. Here are some
its many problems. The Bond Buyer reports of those faults.
that, during 1990,there were 1,100 such elec-
tions in the United States. Of that number, For many citizens the election tends to be ad-
only 658,or 61.2 percent,were approved. versarial and psychologically unsound. In
The dollar amount of the proposals submitted usual elections,decisions are made by the lo-
was $24.8 billion,with$14.6 billion cal government administrative staff and ap-
approved. proved by the governing body. To lend an air
The most disturbing element of this statis- of community involvement,a "blue ribbon"
tic is that $10.6 billion worth of improve- committee of prominent citizens is formed to
study and approve the proposals—although
sometimes with suggested changes—and to
M.Gray Donaldson,a retired superintendent of schools,is a recommend an election be held.
freelance writer,Scottsdale,Arizona.He served on the city
council of Mesa,Arizona. Although the election is well publicized
8 PM July 1991
1
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and public meetings are held,the basic elec- torate. Of that number,about four percent
tion decisions are usually already made. voted "yes"and the authority to issue bonds
Some citizens, therefore, feel excluded and was granted. The governing board and ad-
imposed upon by this action of a few. That ministration were pleased with the two to one
attitude can be made worse when a promo- vote and declared the election a victory. Le-
tion campaign urges them to support the elec- gaily, it was. In the harsh light of public rela-
tion proposals as part of their civic duty. tions it was a disaster!
The traditional election also ignores a well-
known psychological fact that the strongest
• support of a cause comes from those who are
involved in its development, even if that in- Because bond elections usually mean an
volvement is peripheral. When an effort such
as a bond election is perceived by the people increase in taxes, nearly everyone is
as their own—rather than the local govern- concerned. Thus, the legal government has a
ment's—support will follow.
ready audience before which it can
A breach of ethics occurs if citizens are demonstrate its constituent concern.
manipulated to secure"yes"and minimize
"no"votes. Manipulation takes many forms.
It may be a "quiet" election to reduce voter
turnout since large numbers usually mean de- Failure to recognize and utilize the bond elec-
feat. Or it may be setting an election date tion as the most effective single public rela-
when some potential "no"voters will be tions effort in which governments can engage.
away. Manipulation may also be a telephone Most cities are aware of the urgent necessity
bank that calls only supporters. Another is of devising and implementing an effective PR
the withholding of election information and program. Yet,and regardless of whether or
encouragement of voting among ethnic not they have done this, the bond election
groups because their participation in elections provides an unequaled opportunity to move
has been minimal or with senior voters who PR to heights of a constituent relationship
often vote against election proposals. few governments achieve.
Because bond elections usually mean an in-
It is illegal if public funds and resources are crease in taxes,nearly everyone is concerned.
used to promote election proposals. This is an Thus,the local government has a ready audi-
area that may vary according to state laws. ence before which it can demonstrate its con-
The proposition, however, that public ser- stituent concern. Furthermore, there is a rare
vants should not use public funds or resources opportunity to involve large numbers of citi-
and even their positions to persuade qualified zens in short-term, but important,activity,
electors—essentially their employers—to sup- sometimes in areas of their vocational skills.
port election proposals is a sound one. How An unusual opportunity that comes with
much better it would be for officials to ex- bond elections is the opportunity to reach citi-
plain clearly why and how the local govern- zens ordinarily ignored in the governing pro-
ment arrived at the proposals; then add that cess. They are usually ethnic groups with lan-
voters must study their pro-and-con aspects guage or cultural differences that set them
before deciding whether or not to support apart from the majority. PR efforts can reach
them. Above all, this should be said, "Re- lofty heights if those differences can be mini-
gardless of whether you will vote"yes"or mized or eliminated insofar as they affect
"no,"it is crucial to this community that you participation in government.
vote."
Failure to develop and utilize post-election PR
Satisfaction with low voter turnout. In some procedures.Another shortcoming is the tradi-
nations,recently freed from dictatorial gov- tional election's failure to follow-up after the
ernment,voter turnout may be as high as 80 polls close. This can be the most effective PR
or 90 percent. By comparison, the United element of the election regardless of the vot- i
States'voting record is disgraceful. Doing ing outcome, but it is especially urgent if the
much about this is difficult nationally, but voting is negative. It is also an effective way
there is no justification for accepting low to reach the largest citizen group: the non- i
voter turnout at the local, manageable level. voters who failed to vote on election day. Poll j 1
One reason why local governments have them to find out why.
done little in this regard is because officials
have been satisfied if,among those who came In traditional elections the voting outcome is
to the polls,a sufficient number vote"yes." often in doubt.Election procedure as de- 1►
In one recent extreme case,the turnout was scribed here is based on an old gambler's ad-
only about six percent of the qualified elec- monition,"Don't spin the wheel until all the
PM July 1991 9
1--)
1
bets are covered."This election procedure governments view the bond election process.
calls for a public acceptance committee to es- Because the election and the authorizing of
timate the number of yes votes necessary to a bond issue is nearly always crucial to a lo-
carry the issue,with a safe margin. It then cal government's future,officials believe they ,
determines by various means if there are must do everything within legal limits to get
enough "yes" votes. The election is not offi- enough "yes"votes. There is some practical-
cially called until there are. The complexity ity in this, but its narrow purpose is largely
and effort of this effort is infinitely preferable responsible for much that is wrong with the
to the uncertainty and the sometimes wrench- traditional election. To achieve a higher pro-
ing results of typical elections. cedural level,the purpose of a usual election
must give way to a much more enlightened
An Election That Works—In Votes concept. It might be stated this way in de-
and Goodwill scribing the proper election's purpose:
If we concede there is much wrong with the "With the involvement of our citizens—ev-
traditional election pattern,the question eryone who wished or could be persuaded to
arises whether there is an alternative election become involved—Center Hill City(hypo-
procedure that will minimize or eliminate the thetical,of course) has defined a problem and
defects. The answer is a resounding yes,but proposed what seems to be a reasonable solu-
first there must be a change in the way local tion to it. That solution is now being pre-
sented to you as the qualified electors to de-
cide officially whether or not you approve."
A . Although some may dismiss this concept of
The C lty Of purpose as the naive twaddle of an artless
`J mind,it is actually at the highest level of
Today Values democratic governance. Beneath its seem-
,i in 1 simple surface lies an action plan so
the Lighting open and without guile that—when fully im-
Of the Past plemented—it can raise public relations to
heights few local governments ever achieve.
SPRING CITY TRADITIONAL If the local government gains enough yes
ORNAMENTAL LIGHTING votes, it wins. If it fails to gain enough yes
t! votes,it still wins;it wins in constituent confi-
dence,trust, and goodwill that can carry cn rn;Ai t:' Today,your city needs to present an image of far into the future.
x ' gracious hospitality with economic vitality.More For the thoroughly realistic manager and
and more,people prefer to live and work ib others,such a procedure may seem like giv-
1e- i; - aesthetically pleasing municipal environment-.
k sla up all control on election day. Many will
1
„ ; ,; very civilized yet verylively!Spring City traditi say and have said, "I can't risk it. The elec-v , 4 ornamental lighting posts will help to achieve tion has to be won. I don't want to leave it to
%'� s. !`� these ends,providing thebeauty of c n along
=-: .. with modern lighting sources:mercury metal the uncertainty of citizen committees."
" : halide or high pressure sodium.`With Spri Actually,unless a local government oper-
•:ells b n posts,you get maximum visual ••ct with ates with an unusually high degree of accord
.7. .li mum lighting output. and unity with its constituents,the process Our lighting posts are available 25 st = described here is much less a risk than the
tr and models,each an historically a ::11, ;,.repro- ' traditional election.This occurs because you
duction of a model from the past.As see by know with virtual certainty how many yes
. -.. - their names—for example,Washingt• • k, and no votes will be cast. You know because
larrisburg,Arcadian-teach reflects a . . our the controls are there,controls dictated in the
*atory or a.particular 1be ile Moreover, .•
I �--- you to research your oven 's historical • best way: by the citizens of your community.
•001.4,7:-,_ implement the design,th .. cast them t -- -
I ' exacting accuracy. t
The Trul Successful Election
nor over 60 years,Spring +� c been a lea• Y
.ja iron ornamental lighting. ;; _ our unparallel-. ; To describe fully the election envisioned re-
I-- - ' --_-°''' - 1 bsowledge and craftsmanship ._ • to your quires far more space than is available here.
y ipality—call 215-•': .11 t' But perhaps by setting forth its four basic
-+ - - phases,an overview can be provided that may
Z SPRING CFI' -:.- : ' aid in understanding the procedures of the
ELECTRICAL MFG.COMP truly successful election.
- 1 P.Q awer A,Spring City,PA 1947 I *
tt mgr.,. P °° 215-948-4000 • F 21594&55 :` # Phase I-The Preliminary Investigation
This phase begins when thought is first given
10 PM July 1991
vi .
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to a bond election. The first activity should Through this overall committee, the local
of be a hard-edged inquiry by the elected offs- government says to its citizens, "While the lo-
cials,manager, and staff into all possible op- cal government must be legally responsible,
y tions to determine whether or not needs can this election is essentially your election. Our
1 j be met by methods other than general obliga- decisions will be based on your judgments as
- tion bonds. This phase ends when the council expressed in committee studies and
decides whether or not to conduct an in-depth recommendations."
study of the advisability of calling an elec- E unctioning under the election council,
tion. It must be clear that this action is not to there could be any number of committees.
1 call the election,but only to study the ad- Examples might be: public information,exist-
visability of doing so. ing facilities,community growth,fiscal sta-
tus,public acceptance,voter encouragement,
Phase II-The Election Study election evaluation and final report,plus oth-
This phase is the heart of the election pro- ers as needed. In addition many committees
cess. Because it is comprehensive and will will have subcommittees. Public information,
involve perhaps hundreds or thousands of for instance,may have print and broadcast
citizens in a study of all relevant factors af- media, community organizations,speakers'
id fecting the election, ample time should be al- bureau,house to house canvassing, brochures,
• lotted. This should be at least six months and mailings,signs,etc.
preferably a year if the election proposals are Meanwhile the public acceptance commit-
at all complex. These are the purposes of tee has estimated the number of"yes"votes
Phase II: required and identified by name the qualified
electors who will support the election propos-
of • To create broad awareness of this new ap- als and pledge to come to the polls on eleo-
proach to a bond election. tion day. With this assurance and with in-
!
! • To collect and analyze all possible relevant formation from other committees,the
election data and information. This is done election council makes recommendations to
by many citizens' committees,open-ended the governing body.The council is then in a
- to allow volunteer membership in addition position to make valid official judgments
to selected members. about setting the election date and the pro-
• To publicize all procedures and especially posals to be voted on. When the decision is
the tentative election proposals as made,Phase II ends and Phase III begins.
developed.
i- • Once the tentative election proposals have
!r been developed, to assess unofficially the
degree of their acceptance by the qualified Now the sole function of this committee is to
electorate. This is that determines to a public accep-
tance encourage and assist all electors, regardless
tance committee that determines by polls, �
straw votes,public meetings,house to of their vote, to come to the polls on election
house canvassing,volunteer calling in,and
o other means the degree of acceptance by day
the qualified electorate.
• To provide a sound basis for the council to
i make an official decision whether or not to
call an election on a specified date and Phase III-Voter Encouragement and
with certain proposals. Assistance
1 1 The title of this phase describes its purpose.
Phase II requires the participation of as In Phase II,the election officially was called.
many people as are willing to become in- Now the sole function of this committee is to
1e volved on committees.This not only takes encourage and assist all electors,regardless of
• advantage of the skills and knowledge many their vote,to come to the polls on election
citizens possess,it also creates a positive psy- day. Its object is to get as many voters as pos-
chological attitude as citizens are asked to be- sible with at least 50 percent of those regis-
come a part of the election and its decision- tered as its minimum goal.
' making process. As the polls close on election day,Phase
One such committee—perhaps an election III ends and Phase IV begins.
council—should stand above all others. It is a
ay committee that is given election oversight,an- Phase IV-Post Election Activity
alyzing and evaluating all information it re- The purposes of this phase are to:
ceives from lesser committees. It makes final
recommendations to the governing body on • Continue the election as a public relations
whether or not to call an election and,if it is activity.
n called,on what date and with what proposals. • Thank all voters by individual mailings for
.91 PM July 1991 11
v
E..
A ,
their participation in this critical commu-
nity function. Drawbacks vs. Benefits
• Gain all possible information from voters as Here,then,we have an election procedure
to their attitudes toward the election's con- that departs radically from tradition. But it, ,
duct. (This can be done through a mailed too,has its drawbacks. It is far more in-
questionnaire.) volved, takes more time, is more costly, and
• Conduct a poll of non-voters to determine may need more staff involvement. Yet these
why they failed to vote. drawbacks are insignificant when compared
• Gather,analyze, and evaluate all data to the long-lasting benefits.
gained about the election procedure. Chief among•these,of course,is that it
• Prepare a comprehensive election report moves the government's relationship with its
with recommendations for improvement of constituents to a new and exciting level of
future elections. participatory partnership. This is what Char-
• Encourage citizen participation in commu- lotte Ryan in her 1976 book, The Open Part-
nity affairs other than elections. nership, defined and described so well. In
. place and functioning, it completely elimi-
The question of a citizens'promotion group nates any unfriendly or apathy gap that may
should be mentioned here. In this type of exist between the government and its people.
election,it is unnecessary,even undesirable. An election like that described here can
But if a group—entirely on its own,except bring a warm personal feeling of accomplish-
for normal information and assistance from ment to elected and appointed officials. This
the local government—wishes to promote the once happened to me—as a school superin-
election proposals, it should be encouraged. It tendent—when one constituent said after an
would be much better, however, for such a election, "Mr. Superintendent, I had to vote
committee to channel its interests and ener- "no" because I just can't afford that tax in-
gies toward supporting community under- crease, but I like the way you handled the
standing of this new election process and as- election and I'm all for you. Call on me again
sisting the voter encouragement committee to sometime." When this happens,you know
get the largest voter turnout on election day. you have done it right. PM
Afew years ago,the Construction which recognized the County's
Standards Division of Prince 7_! improvement in service to the public
George's County in Maryland was sector by awarding its 1990 Achieve-
doing a lot of things right. . .but what ' ment Award!
folks were noticing was that the phone ' \ '' ( '." Tom Matzen,Prince George's
lines for requesting inspections were i Supervisor of Quality Control in Con-
hopelessly clogged and there was an struction Standards,also got noticed,
inspection recordation backlog that )5 if i receiving both a Distinguished Serv-
at times reached six months! ice Award and Special Achievement
In early 1988,the County decided 1 Award.
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Q J 12 PM July 1991