10/21/2014 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
OCTOBER 21, 2014
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, October 21, 2014 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Communications Garrison, Director of Finance Pepper, Director of Community Development
Hohenstein, Director of Public Works Matthys, Director of Parks & Recreation Johnson, Police Chief
McDonald, Fire Chief Scott and Executive Assistant Stevenson.
AGENDA
City Administrator Osberg noted the need to remove from the Consent Agenda Item P. — Receive Draft
Feasibility Report, Project 1161, Withom Lift Station, and Schedule a Public Hearing for November 18,
2014.
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the agenda as
amended. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Fields seconded a motion to approve the Consent Agenda
as amended: Aye: 5 Nay: 0
Mayor Maguire pulled Item D for further comment and presentation. The Eagan Lions Club, 1" Vice
President, Tracy Braaten presented a check for $3,200 to the Eagan Fire Department to purchase fire
extinguishing grenades.
A. It was recommended to approve the minutes of October 7, 2014 regular City Council
meeting.
Personnel Items
1. It was recommended to accept the resignation of Jennifer Bruestle, Clerical Technician
IV in Community Development, and authorize hiring her replacement.
2. It was recommended to accept the resignation of Pat Diloia, Deputy Fire Chief II —
Operations, and authorize hiring his replacement.
3. It was recommended to approve and reclassify the position of Deputy Fire Chief from
Level 14 to Level 13.
4. It was recommended to approve the temporary reclassification of Fire Prevention
Specialist, Marie Segar to provide additional administrative and operational support to
the Fire Department until further notice.
City Council Meeting Minutes
October 21, 2014
2 page
5. It was recommended to approve the hiring of Seasonal Employees in Parks &
Recreation.
C. It was recommended to approve the check registers dated October 3 and October 10, 2014.
D. It was recommended to approve a resolution to accept a donation from the Eagan Lion's
Club in the amount of $3,200 to purchase fire extinguishing equipment for the Fire
Department and authorize the necessary Budget Adjustments.
E. It was recommended to authorize the acquisition of a fire engine from E -One, the purchase
price to be paid through the exchange of two Peterbilt engines acquired in 2012 and the
payment of cash not to exceed $60,000.
F. It was recommended to adopt a resolution approving an Exempt Permit for Moms &
Neighbors Inc., to conduct a raffle on November 14, 2014 at Coopers Restaurant, 4185
South Robert Trail.
G. It was recommended to approve an off -sale liquor license for BK Discount Liquor, LLC doing
business as BK Discount liquor located at 4130 Blackhawk Road, Suite 102.
H. It was recommended to approve a 90 -day extension of time to record the Final Plat for
Dakota Ridge 2nd Addition.
I. It was recommended to approve the final payment for Contract 13 -01 (Nicols Road Street &
Utility Improvements) in the amount of $97,187.33 to Northwest Asphalt, Inc. and accept
the improvements for perpetual City maintenance subject to warranty provisions.
J. It was recommended to approve the final payment for Contract 14 -03 (City -Wide Street
Overlays — Street Improvements) in the amount of $119,077.06 to Bituminous Roadways,
Inc., and accept the improvement for perpetual City maintenance subject to warranty
provisions.
K. It was recommended to approve the final payment for Contract 14 -16 (Black Hawk Middle
School Stormwater Management) in the amount of $41,095.00 to Minnesota Dirt Works and
accept the improvements for perpetual City maintenance subject to warranty provisions.
L. It was recommended to approve a $75,000.00 contribution to the City of Bloomington for
the rehabilitation of the Long Meadow Bridge within the Minnesota River Valley.
M. It was recommended to approve Change Order No. 3 to Contract 14 -04 (TH 55/149 Safety
and Capacity Improvements) and authorize the Mayor and City Clerk to execute all related
documents.
N. It was recommended to approve the deletion of the newly constructed trail segments along
TH 55 and TH 149 (from Blue Gentian Road to Highway 149 - South) from the Winter Trail
Maintenance Program.
0. It was recommended to approve Change Order No. 2 to Contract 14 -08 (TH 55/149 Roadway
Safety and Capacity Upgrade — Traffic Signal Material and Equipment) and authorize the
Mayor and City Clerk to execute all related documents.
P. Item was removed.
Q. It was recommended to approve a resolution in support of Dakota County's draft 5 -year
Transportation Capital Improvement Program for 2015 -2019.
R. Item was removed.
S. It was recommended to authorize the purchase of Self Contained Breathing Apparatus for
the Fire Department and Public Works.
City Council Meeting Minutes
October 21, 2014
3 page
PUBLIC HEARINGS
PROJECT 1114, CEDAR GROVE ADDITIONS FINAL ASSESSMENT HEARING
City Administrator Osberg introduced the item noting the Council is being asked to approve the Final
Assessment Roll for Project 1114 (Cedar Grove Additions — Street Improvements). Public Works Director
Matthys gave a staff report.
Mayor Maguire opened the public hearing. Roxanne Hanna, 3884 Serpentine Circle, addressed the
Council with her questions regarding the cost of the assessment and the relevant contribution from her
property taxes. Matthys respond to the questions. There being no further public comment, Mayor
Maguire turned the discussion back to the Council.
Councilmember Fields moved, Councilmember Tilley seconded the motion to approve the Final
Assessment Roll for Project 1114 (Cedar Grove Additions — Street Improvements) and authorize its
certification to Dakota County for collection. Aye: 5 Nay: 0
PROJECT 1137, ALDEN POND FINAL ASSESSMENT HEARING,
PROJECT 1138, CEDAR INDUSTRIAL PARK FINAL ASSESSMENT HEARING,
PROJECT 1139, OAKWOOD HEIGHTS 2ND ADDITION FINAL ASSESSMENT HEARING,
PROJECT 1140, STONEBRIDGE PONDS FINAL ASSESSMENT HEARING
Public Works Director Matthys gave a staff report and presentation on the following: Project 1137 -
Alden Pond, Project 1138 - Cedar Industrial Park, Project 1139 - Oakwood Heights 2nd Addition, and
Project 1140 - Stonebridge Ponds.
Mayor Maguire opened the public hearings on Project 1137 - Alden Pond Street Improvements, Project
1138 — Cedar Industrial Park Street Improvements, Project 1139 — Oakwood Heights 2nd Addition Street
Improvements, and Project 1140 — Stonebridge Ponds Street Improvements. There being no public
comment, he turned the discussion back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded the motion to approve the Final
Assessment Rolls for Project 1137 (Alden Pond — Street Improvements), Project 1138 (Cedar Industrial
Park — Street Improvements), Project 1139, (Oakwood Heights 2nd Addition — Street Improvements), and
Project 1140 (Stonebridge Ponds — Street Improvements) and authorize their certification to Dakota
County for collection. Aye: 5 Nay: 0
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative /intergovernmental affairs update to be heard.
City Council Meeting Minutes
October 21, 2014
4 page
ADMINISTRATIVE AGENDA
CITY COUNCIL
Mayor Maguire encouraged residents to "get out and vote" on November 4t", and noted voting
information can be found at www.cityofeagan.com.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:00 p.m. Aye: 5 Nay: 0
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