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11/18/2014 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING NOVEMBER 18, 2014 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. RECOGNIZE the Retirement of Parks Maintenance Worker Steve Taylor for his 35 Years Working for the City Of Eagan IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE Minutes B. PERSONNEL Items C. APPROVE Check Registers D. APPROVE a Resolution to Accept a Donation for the Eagan Civic Arena from the Eagan Hockey Association (EHA) E. AWARD Bid for Pump House Improvements for Cascade Bay to Global Specialties, Inc., in the Amount of $719,000 F. RECEIVE Draft Feasibility Report for Project 1174, Yankee Doodle Road/ Promenade Avenue/ O'Leary Lane Intersection Improvements, and Schedule Public Hearing for December 16, 2014 G. APPROVE Final Payment, City Contract 14 -01 (2014 Water Quality Storm Sewer Improvements) H. APPROVE Extended Working Hours, Metropolitan Council — Environmental Services Sanitary Sewer Lining Project (McKee Addition /Kenneth Street/ 1't Street) I. Item removed J. RECEIVE Draft Feasibility Report for Project 1170, Wilderness Run Road (Pilot Knob Road to Capricorn Court) — Street Improvements, and Schedule Public Hearing for December 16, 2014 K. RECEIVE Draft Feasibility Report for Project 1167, Thomas Lake Road (Cliff Road to Diffley Road) — Street Improvements, and Schedule Public Hearing for December 16, 2014 L. RECEIVE Draft Feasibility Report for Project 1159, Duckwood Drive (Denmark Ave to Lexington Ave) — Street Improvements, and Schedule Public Hearing for December 16, 2014 M. RECEIVE Draft Feasibility Report for Project 1141, Elrene Road — Street Improvements, and Schedule Public Hearing for December 16, 2014 N. APPROVE Final Planned Developments for Lots 1 & 2, Block 1, CityVue Commons Addition O. APPROVE Final Planned Development for Lot 4, Block 1, Diffley Marketplace 2nd Addition P. APPROVE Final Subdivision and Easement Vacation for Eagan Promenade 4th Addition, and Final Planned Development for Chick -fil -A Q. APPROVE Inflow & Infiltration (I &I) and Water Meter Programs Surcharge Appeal Recommendations R. ACCEPT a $250 grant from AAA Minnesota /Iowa to purchase safety training dolls to be used in child passenger seat education S. APPROVE the 2015 Parks and Recreation Capital Improvements Program T. APPROVE Change Order No. 3 Contract 14 -08, TH 55/ TH 149 Signal Mast Arms/ Poles/ Luminaires Material Purchase U. APPROVE a Joint Powers Agreement to continue participation in the Dakota County Drug Task Force V. PUBLIC HEARINGS VI. OLD BUSINESS A. PLANNED DEVELOPMENT AMENDMENT — Stonehaven Senior Living /CH Development Company LLC — A Planned Development Amendment to allow a 137 unit senior housing complex located on Outlot E, Stonehaven 4th Addition, and a Final Plat ( Stonehaven 8t" Addition) VII. NEW BUSINESS A. COMPREHENSIVE GUIDE PLAN AMENDMENT— Ryland Homes /Gift of Mary Property -A Comprehensive Guide Plan Amendment of approximately 33 acres from SA -0 /S, Special Area Office Service to SA -LD, Special Area Low Density for Lot 1, Block 1, Gift of Mary Addition VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPTAGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE 2015 Cedar Grove Parking Garage Maintenance Budget D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT i ,� 1 ma TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: NOVEMBER 14, 2014 SUBJECT: AGENDA INFORMATION FOR NOVEMBER 18, 2014 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the November 18, 2014 City Council agenda, the following items are in order for consideration. Agenda Information Memo November 18, 2014, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS A. Recognize the retirement of Parks Maintenance Worker Steve Taylor for his 35 Years Working For The City Of Eagan. Facts: ➢ Steve began employment with the City of Eagan on August 16, 1979. His last day of work is planned for November 26, 2014 ➢ Steve began his career with the City as a Park Maintenance Worker and was promoted into his current position of Parks Maintenance Supervisor in 1995. ➢ Steve has always taken a positive "can do" approach. He has been involved in countless projects that have bridged departmental lines, always for the benefit of the City. There is not a department in the City that doesn't have Steve's fingerprint on it somewhere. ➢ He has been instrumental in developing preventative maintenance programs for park equipment, grounds and facilities that have been modeled by many communities. ➢ He has taken the lead role in multiple field and facility repairs and renovation projects including calculating material needs, obtaining the best pricing available, and coordinating the work effort. ➢ Under Steve's watch, the turf in Eagan has become some of the best around attracting many large tournaments to Eagan and prompting TORO to use it as a test site. ➢ He has a special talent for easing the fears and concerns of residents and staff and getting everyone on the same team. ➢ He cares to a fault about his staff and coworkers and has gone out of his way to mentor, teach, educate, console and inspire them to give their best. He has never been too busy to listen or care. ➢ Steve has always worked hard under any circumstances to provide the citizens of Eagan with the best service possible. He has been a tireless advocate for the City and has helped make Eagan a community that we can all be proud of. He truly exemplifies what is the "Spirit of Eagan ". ➢ Steve is looking forward to getting caught up on his "list ", playing golf, traveling, riding his motorcycle and spoiling his grandson. ➢ Tonight's presentation serves as a formal recognition by the Mayor and Council of the 35 years of service Steve Taylor has provided to the City of Eagan. ➢ A plaque will be presented to Mr. Taylor in honor of this recognition. Attachments: (0) Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of November 5, 2014 regular City Council meeting as presented or modified. Attachments: (1) CA -1 November 5, 2014 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota NOVEMBER 5, 2014 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Wednesday, November 5, 2014 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Communications Garrison, Director of Finance Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Assistant Parks & Recreation Director Flewellen, Police Chief McDonald, Fire Chief Scott and Executive Assistant Stevenson. AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent Agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of October 14, 2014 Special City Council meeting, and October 21, 2014 regular City Council meeting. B. Personnel Items 1. It was recommended to accept the resignation of Steven Taylor, Parks Maintenance Supervisor, and authorize hiring his replacement. 2. It was recommended to approve the transfer of Paul Graham to Parks Maintenance Supervisor. 3. It was recommended to approve the hiring of Ryan Marks, Parks Maintenance Worker. 4. It was recommended to approve the hiring of Seasonal Employees in Parks & Recreation. C. It was recommended to approve the check registers dated October 17 and October 24, 2014. D. It was recommended to approve a temporary On -Sale 3.2 Percent Malt Liquor (Beer) License and waive the license fee for All Saints Lutheran Church's Community Gathering on November 26, 2014 at 3810 Lexington Avenue South. E. It was recommended to approve a Final Subdivision (CityVue Commons) for 2 lots and 3 outlots, for future development and common space, upon approximately 10 acres generally located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington Avenue. City Council Meeting Minutes November 5, 2014 2 page F. It was recommended to approve an Exempt Permit for the Eagan High School Drumline Booster Club to hold a raffle on February 7, 2015 at 4185 Braddock Trail. G. It was recommended to approve Change Order No. 9 to Contract 13 -05 (Cedar Grove Parking Garage), and authorize the Mayor and City Clerk to execute all related documents. H. Item was removed. I. It was recommended to receive the draft Feasibility Report for Project 1161 (Witham Lift Station — Sanitary Sewer Improvements), and schedule a public hearing to be held on December 2, 2014. J. It was recommended to receive the Draft Feasibility Report for Project 1123 (Cedar Heights Addition — Street Improvements), and schedule a public hearing to be held on December 2, 2014. K. It was recommended to receive the Draft Feasibility Report for Project 1157 (Blackhawk Hills 1St / 2nd Additions — Street Improvements), and schedule a public hearing to be held on December 2, 2014. L. It was recommended to receive the Draft Feasibility Report for Project 1163 (Pines Edge Addition — Street Improvements), and schedule a public hearing to be held on December 2, 2014. M. It was recommended to receive the Draft Feasibility Report for Project 1164 (Red Pine Lane — Street Improvements), and schedule a public hearing to be held on December 2, 2014. N. It was recommended to receive the Draft Feasibility Report for Project 1166 (St. Charles Wood Addition — Street Improvements), and schedule a public hearing to be held on December 2, 2014. 0. It was recommended to receive the Draft Feasibility Report for Project 1168 (Waters Edge Addition — Street Improvements), and schedule a public hearing to be held on December 2, 2014. P. It was recommended to receive a petition to vacate a public utility easement (Document No. 565797) and a portion of a public ponding easement (Document No. 369372) from the owners of Parcel No. 10- 01000 -31 -032, and schedule a public hearing to be held on December 2, 2014. Q. It was recommended to approve a Resolution to accept a donation of a garden bench on behalf of the Eagan Lionesses to be located in Central Park. R. It was recommended to approve a Resolution to accept a cash donation of $425 from the Friends of the Eagan Core Greenway for the purchase and installation of two memorial plaques and authorize the necessary budget adjustment. S. It was recommended to approve the funding application to Dakota County for the Community Landfill Abatement Funds and the Execution of a Joint Powers Agreement with Dakota County. PUBLIC HEARINGS PROJECT 1154, SPERRY TOWER RESERVOIR City Administrator Osberg introduced the item noting at the August 11, 2014 workshop the Council received information regarding the status on the Sperry Water Tower. Staff presented a variety of options for the Council to consider. Osberg noted at that meeting the Council directed staff to narrow down the focus giving consideration to removal of the existing 500,000 gallon reservoir /tower and replacement with a new, stealth telecommunication tower. City Council Meeting Minutes November 5, 2014 3 page Public Works Director Matthys gave a staff report. Matthys noted staff is seeking input from the Council regarding the aesthetics for the proposed tower. Dan Zienty, Project Manager for SEH, was available for questions. Mayor Maguire opened the public hearing. Roger Holm, 3057 Timberwood Trail, addressed the Council with his comments regarding the aesthetics of the tower options being presented. Mayor Maguire responded to Mr. Holm's comments. There being no further public comment, Mayor Maguire turned the discussion back to the Council. The Council discussed the proposed tower options. After further discussion the Council was in agreement they would like to see aesthetics options including interior colored lights, the same color of paint currently being used on the existing towers, and the City logo. Councilmember Bakken suggested looking into the possibility of a clock using LED numeric output to show the time. Councilmember Fields moved, Councilmember Hansen seconded the motion to approve Project 1154 (Sperry Tower Reservoir) as presented with the following conditions: 1) Include Option No. 4 — Stealth design; 2) Include Location No. 2 — south of existing tower upon existing City property; 3) Include painting and /or LED lighting for aesthetic enhancement (final design TBD at future Council meeting); and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 Mayor Maguire suggested staff bring back discussions regarding aesthetics to a workshop and to notify the neighborhood and adjacent businesses of the meeting. OLD BUSINESS There were no old business items to be heard. NEW BUSINESS PLANNED DEVELOPMENT AMENDMENT — OPPIDAN City Administrator Osberg introduced the item noting the Council is being asked to approve a Planned Development Amendment to allow a drive through for clothing and miscellaneous household items and site modifications on property located at 1992 Rahncliff Court. City Planner Ridley gave a staff report. Tom Ryan, with Oppidan, was available for questions. The Council discussed the Planned Development Amendment. The Council had concerns with the proposed traffic flow within the site. It was noted that having the drive through circulate from south to north versus north to south, with a right turn only out of the space, would also help with traffic flow. Mayor Maguire asked Mr. Ryan if the tenant would be open to that suggestion. Mr. Ryan noted the tenant would prefer their front door to be where people enter as opposed to entering from the back, but would be open to it. Mayor Maguire stated he had concerns with future uses in the new retail spaces and the amount of parking available to accommodate those uses. City Council Meeting Minutes November 5, 2014 4 page The Council directed staff to provide a "worse case" scenario of what both of the spaces could be and the likely impact on required parking. After further discussion it was the consensus of the Council to continue the item to a future Council meeting. Councilmember Fields moved, Councilmember Bakken seconded a motion to continue the Planned Development Amendment - Oppidan to the December 2, 2014 City Council meeting. Aye: 5 Nay: C LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA CITY COUNCIL Councilmember Fields congratulated Mayor Maguire and Councilmembers Bakken and Hansen on their re- election. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 8:12 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk Agenda Information Memo November 18, 2014, Eagan City Council Meeting CONSENTAGENDA B. Personnel Items Item 1. Health Insurance for Part Time Employees Action to be Considered: Discontinue offering health insurance to employees with a status of "part time regular" which includes any employee working an average of less than 30 hours per week. Facts: ➢ All employees with the status of "regular full time" are eligible for health insurance; this also includes those with an employment status or 30 or more hours per week. This offering is consistent with the federal Health Care Reform law. ➢ With the new federal law regarding health care reform continuing to evolve, a regular part time employee averaging 17.5 hours per week to 29 hours per week may have a greater opportunity to secure coverage through MNSure at a more affordable rate than would be charged by the City of Eagan. ➢ There are 9 out of 250 employees working for the City of Eagan. None of them elected health insurance in 2014. Attachments: (0) Item 2. Health Insurance for Police Officers Action to be Considered: Accept the Memo of Agreement between Law Enforcement Labor Services Local #170, "Union" and the City of Eagan, "City" concerning health insurance for 2015. Facts: ➢ The City of Eagan is introducing a new medical plan option for 2015. The City offered a proposal to the Union regarding the cost sharing of the insurance premium contribution levels. ➢ The City and the Union reached a tentative agreement concerning insurance premium contribution levels. The Union member shall pay 20% of the combined cost of the $35 copay plan and base dental insurance and the City shall pay 80% of the combined cost of the $35 copay plan and the base dental insurance. ➢ This cost sharing is consistent with the High Deductible Plan. ➢ Because the City of Eagan and Law Enforcement Labor Services Local #170 have a collective bargaining agreement that is in effect from 2014 through 2015 which does not include language regarding the new $35 co pay plan it is necessary to memorialize the agreement between the City and the Union. Attachments: (0) A copy of the Memo of Agreement can be found in the City Administrator's office. Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated October 31 and November 7, 2014 as presented. Attachments: (2) CC -1 Check register dated October 31, 2014 CC -2 Check register dated November 7, 2014 Agenda Information Memo November 18, 2014, Eagan City Council Meeting CONSENT AGENDA D. Approve A Resolution To Accept A Donation For The Eagan Civic Arena From the Eagan Hockey Association (EHA). Action To Be Considered: To approve a Resolution to accept a donation of dryland training equipment, valued in the amount of $2,100.00, from the Eagan Hockey Association. Facts: ➢ The Eagan Civic Arena and the Eagan Hockey Association have a long history of partnering on projects in order to improve programs and facility amenities. ➢ Eagan Hockey Association has been an integral partner with the expansion of the dryland training rooms at the Civic Arena. ➢ Eagan Hockey Association would donate equipment for use in the dryland training spaces, at an approximate value of $2,100.00. Attachments: (3) CD -1 Resolution CD -2 Donation Letter from EHA CD -3 List of Donated Equipment CITY OF EAGAN RESOLUTION TO APPROVE A RESOLUTION TO ACCEPT A DONATION FROM EAGAN HOCKEY ASSOCIATION (EHA). WHEREAS, Eagan Civic Arena and Eagan Hockey Association (EHA) have had a long history of partnership with Civic Arena programming and facility improvements; and WHEREAS, EHA has offered to donate training equipment for the dryland training spaces with an approximate value of $2,100.00; and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the donation of training equipment from Eagan Hockey Association for use in the Eagan Civic Arena dryland training spaces. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M.Scipioni, City Clerk for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 18th day of November, 2014. City Cleric October 28, 2014 City of Eagan Attention: Marl( W. Vaughan Campus Facilities Manager /City of Eagan Eagan Civic Arena 3830 Pilot Knob Road Eagan, MN 55122 Dear Mark, On behalf of the Eagan Hockey Association, we would like to make a donation to the City of Eagan Civic Arena in the form of the attached Dry Land equipment (see Exhibit A). Under the terms of the Letter of Understanding — City of Eagan and Eagan Hockey Association- Dry Land Training Addition to Eagan Civic Arena EHA is submitting for your approval the equipment to be used in the Dry Land facilities. Thank you again for your partnership with the Eagan Hockey Association. John Ferlita President Eagan Hockey Association Exhibit A 2014 Eagan Dryland Donation Order Details $1444.60 Ground Shipping (Est. Delivery - 4/30/2014): $657.66 Invoice #: 1212084 $2102.26 Order Date: 4/7/2014 1:20:00 PM Customer Service Representative: Chad Product Unit Price Quantity Price Champro Speed Training Hurdles - $7.99 (10) $79.90 COLOR:ORANGE SIZE: 18" Champro Speed Training Hurdles - $5.89 (10) $58.90 COLOR:ORANGE SIZE: 12" Champro Speed Training Hurdles - $4.99 (10) $49.90 COLOR:ORANGE SIZE: 6" Fisher S048 10 Stepover Football Agility Dummies $125.59 (10) $1255.90 COLOR:ROYAL SIZE: 48 "L X 12 "H X 17" BASE X 11" TOP Subtotal: $1444.60 Ground Shipping (Est. Delivery - 4/30/2014): $657.66 Order Total: $2102.26 Agenda Information Memo November 18, 2014, Eagan City Council Meeting CONSENT AGENDA E. Award Bid For Pump House Improvements To Global Specialties, Inc. In The Amount Of $719,000. Action To Be Considered: To award the bid for Cascade Bay pump house improvements to Global Specialties, Inc. and authorize the Mayor and City Clerk to execute the appropriate documents. If the bid is awarded, define the funding mechanism that will be used for this project. Facts: ➢ A study was completed in 2012 by Franklin Energy on behalf of Minnesota Energy Resources. The audit found the pump house building was operating at 39% energy efficiency. ➢ On November 5, 2013 the City received their mechanical assessment and Project study from USAquatics. ➢ At their August 19, 2014 meeting the City council authorized the approval of plans and specifications for pump house upgrade from USAquatics Inc. ➢ At their August 19, 2014 meeting the City Council authorized the advertisement for bids for this project and the bid closing date was set for October 14, 2014. Staff received request from Project Manager to extend bid date to October 28, 2014. ➢ At the October 28, 2014 there were two bids received from qualified pool contractors. The lowest bid was from Global Specialties for $719,000. The design firm estimate for the project was $761,000. ➢ A breakdown of the construction includes: o General Construction bid package: $719,000 o Architectural fees, contingency, state review and $42,900 construction oversight $761,900 ➢ Rebates - USAquatics and staff will be applying for rebates from Dakota Electric and Minnesota Energy for potential rebates on energy efficient equipment being installed. Attachments: (1) CE -1 Designer recap of bid review E O v V C .N V v a v v N /7 LJ O W C E O W V C Ti y. v s v N .i ct as in 4 x 12 n n eit n �e M an Ln z C v 14 Ce x ca e: N v v C 0 .0 co ct a October 29, 2014 Marls Vaughan Campus Facilities Manager 3830 Pilot Knob Road Eagan, MN 55122 Re: Bid -Award Recommendation — Cascade Bay Pump House Renovation The Following is a recommendation for award of contracts as bid October 28, 2014. The contractor, Global Specialty Construction, Inc. has been contacted and is confident with their bid price. The contractor is pre - qualified and has completed a number of our projects. It is the recommendation of USAquatics, Inc. that the City of Eagan accepts and awards the bid as follows: Contractor Bid Options Bid Cost Global Specialty Construction Inc. Base Bid $719,000 Total $719,000 USAquatics, Inc. probable construction cost estimate with contingency, State Health fees, Design, and Construction Administration was $ 761,900 We further recommend that the difference of $ 42,900 remaining will be used to pay Construction Administration, Contingency and State Health Fee for the project. Please call with any questions or comments. Respectfully submitted, Russ Lane Cc: File Cascade Bay Pump House Renovation Page 1 of 1 Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA F. Project 1174, Yankee Doodle Road / Promenade Avenue / O'Leary Lane Intersection Improvements Action To Be Considered; Receive the Draft Feasibility Report for Project 1174 (Yankee Doodle Road / Promenade Avenue / O'Leary Lane - Intersection Improvements) and schedule a public hearing to be held on December 16, 2014. FACTS: ➢ On September 16, 2014, the City Council directed staff to prepare a feasibility report addressing a proposed new traffic signal installation at the intersection of Yankee Doodle Road and Promenade Avenue and intersection modifications at this location as well as at the intersection of Yankee Doodle Road and O'Leary Lane, all in central Eagan. ➢ Also on September 16, the Council directed preparation of a feasibility report for- Project 1175 considering the rehabilitation of Northwood Parkway and Promenade Avenue, two collector streets located west of Lexington Avenue and north of Yankee Doodle Road. It is anticipated that the synchronization of the timing of the two projects would be beneficial from a construction impact perspective, as well as cost savings. ➢ A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 16, 2014. ➢ An informational meeting will be held with the adjacent property owners prior to the formal public hearing to review'and discuss the proposed improvements. Attachments: (1) CF -1 Draft Feasibility Report A, I Yankee Doodle Road/Promenade Avenue, and Yankee Doodle Road/O'Leary Lane Eagan, Minnesota City Project 1174 County Project 28-52 SEH No. EAGAN 129805 October 31, 2014 al, But[ding a Better Warld for All of U,011 '4 Building a Betmr Word for All of Us`' October 31, 2014 John Gorder, City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Gorder: RE: Yankee Doodle Road /Promenade Avenue, and Yankee Doodle Road /O'Leary Lane Feasibility Report Eagan, Minnesota City Project 1174 County Project 28 -52 SEH No. EAGAN 129805 Attached is the Feasibility Report for signalization and intersection improvements /median closure at Yankee Doodle Road (CSAH 28) /Promenade Avenue and Yankee Doodle Road (CSAH 28) /O'Leary Lane. This is a cooperative effort of the City of Eagan and Dakota County, and also involves coordination with the proposed redevelopment on the south side of Yankee Doodle Road at Promenade Avenue known as CityVue Commons. We appreciate your support in the development of the report, and are available to discuss the contents of the report at your convenience. Sincerely, _Fk�� a. 1;41V4,"� . 0 Thomas Sohrweide, PE ihn odeber , P Project Manager Client ervice Ma ager jb k: \ae \e \eagan\ 129805 \4 - stud - dsgn- Insp -rpts \feasibility report \feasibility report,docx Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196 SEH is 100% employee -owned I sehinc.com 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax Yankee Doodle Road /Promenade Avenue, and Yankee Doodle Road /O'Leary Lane Feasibility Report Eagan, Minnesota City Project 1174 County Project 28 -52 SEH No. EAGAN 129805 October 31, 2014 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. -T" a Thomas Sohrweide, PE Project Manager Date: October 31. 2014 Lic. No.: 20943 Reviewed By: John Rodeberg, PE Date: October 31, 2014 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 -5196 651.490.2000 Table of Contents Letter of Transmittal Certification Page Table of Contents Page 1.0 Overview ....................................................................................... ..............................1 1.1 Scope ................................................................................................. ..............................2 1.2 Other Considerations .......................................................................... ..............................2 13 Proposed Design ....................................................... -- ................................................... 2 2.0 Schedule ....................................................................................... ..............................2 3.0 Cost Estimates ............................................................................. ..............................3 List of Appendices Appendix A Exhibits Appendix B Cost Estimates SEH is a registered trademark of Short Elliott Hendrickson Inc. Feasibility Report EAGAN 129805 City of Eagan, Minnesota Page i October 31, 2014 oil Yankee Doodle Road/Promenade Avenue, and Yankee Doodle Road/O'Leary Lane Prepared for City of Eagan, Minnesota 1.0 Overview The City of Eagan and Dakota County have proposed to make improvements to Yankee Doodle Road (CSAH 28) at the intersections of Promenade Avenue and O'Leary Lane in order to address traffic flow and safety concerns, as well as to provide accommodations for the redevelopment of the property on the south side of Yankee Doodle Road and Promenade Avenue to be known as CityVue Commons. The City of Eagan will be the lead agency for the State Aid project. The timing of the project has been proposed to be accelerated to coordinate with the CityVue Commons redevelopment. Interstate Partners are the developer for the property, and they are currently working with the City to obtain final approvals. That redevelopment is proposed to include major site improvements, including renovation of the existing office building into apartments, and the addition of new retail, fast casual restaurants, a bank, and other buildings. A traffic study for the development was completed by SRF Consulting, and the developer is working with Tushie Montgomery Architects and Sambatek Engineering on the site development. This project is being coordinated with the developer, and is proposed to include improvements to Yankee Doodle Road and Promenade Avenue to specifically address the design and needs on the CityVue Commons site. A drawing of the site improvements adjacent to Yankee Doodle Road is included in the report as Exhibit No. 3. Please note that some minor revisions to the entrance design have been made since this exhibit was prepared. SEH met with representatives of the City of Eagan and Dakota County to review the parameters of the proposed improvement project prior to commencing work on the project, and the preliminary design included in the report is based on feedback received from the City and County. It is expected that a Neighborhood Meeting and a Public Hearing will be held in November to inform the neighborhood and other stakeholders about the proposed development and traffic control changes. As noted in the schedule below, it is proposed to construct the improvements in the summer of 2015; however, it is understood that the City, County, State and other approvals needed may create some delays in the project schedule. EAGAN 129805 Page 1 1.1 Scope The project scope and preliminary design is based on the following considerations: • The design will accommodate a future 6 -lane roadway with right turn lanes and a trail, and will follow Minnesota Department of Transportation (MnDOT) State Aid standards. • Promenade Avenue must align on either side of Yankee Doodle Road at a proposed, new signalized intersection. Southbound Promenade Avenue north of Yankee Doodle Road will be modified to create left, through, and right turn lanes; northbound Promenade Avenue south of Yankee Doodle Road (aka CityVue Lane) will include a left turn lane as well as a through -right turn lane. • The City /County project will include the construction of the first 100 feet of Promenade Avenue south of Yankee Doodle Road, and the design information shall be provided to the CityVue Commons developer to allow for incorporation of the design into the plans for redevelopment of the site. • The median on Yankee Doodle Road at O'Leary Lane will be closed and the intersection shall be restricted to a right -in and right -out access. This design of the traffic control island on O'Leary Lane shall be based on the recently reconstructed intersection at Yankee Place. • The new construction will include all ADA accommodations. • The proposed signal improvements will include count down timers for the pedestrian signals, as well as provisions for a flashing yellow left turn signal and for installing conduit to allow for future interconnecting of the traffic signal system between Lexington Avenue and Denmark Avenue. An itemized estimate has been provided for constructing the Traffic Signal Interconnect system. • The project cost will be split between the City and County on the standard 45% City and 55% County split. The CityVue Commons developer will be responsible for the costs on the south side of Yankee Doodle Road to accommodate the proposed redevelopment. 1.2 Other Considerations • The design was based on traffic generation data included in the CityVue Commons Traffic Study completed buy SRF Consulting Group for the developer, dated May 21, 2014, as well as other information prepared for the developer by Tushie Montgomery Architects and Sambatek Engineering. • An analysis related to an Intersection Control Evaluation (ICE) has been completed by Dakota County. It is understood that this will be reviewed and formally included within the design phase of this project. 1.3 Proposed Design Based on the above considerations and criteria, a preliminary design for the project has been developed (see Exhibit No. 1 and 2). The design has been reviewed by City and County staff, and revised to address the comments received. An overview of the CityVue Commons redevelopment plan with the proposed improvements overlaid is also included (see Exhibit No. 3). 2.0 Schedule The schedule below was developed in order to coordinate with the proposed schedule of the CityVue Commons redevelopment project. It is understood the schedule is aggressive, and it may move depending on the timing of submittals and approvals by the City, County, State, Developer and others. EAGAN 129805 Feasibility Report Page 2 City of Eagan, Minnesota Date Task September 10, 2014 Developer submits updated site plan September 16, 2014 September 19, 2014 October - November 2014 October 31, 2014 November 5, 2014 Week of November 10, 2014 November 18, 2014 December 2014 - March 2015 Spring 2015 Summer 2015 3.0 Cost Estimates Eagan City Council Authorization Expected Dakota County Board RBA (Request for Board Action) Developer getting council plat/development approval Draft Feasibility Report completed and submitted for review by City & County staff Feasibility Report presented to City Neighborhood Meeting Public Hearing (potential authorization for Project Design services) Design, City- County and State Aid Approvals Bid Opening Construction As noted above, the project cost is proposed to be divided between the City and County based on the typical 45% City and 55% County split. The CityVue Commons developer will be responsible for the costs on the south side of Yankee Doodle Road to accommodate the proposed redevelopment, including: the new right turn lane on east -bound Yankee Doodle Road as well as the related trail realignment, and the first 100 feet of Promenade Avenue (CityVue Lane) that is proposed to be constructed as part of the City- County State Aid project. The following reflects the estimated costs for the project. A detailed, itemized breakdown of all costs are included in the Appendices: Total Estimated Construction Cost Contingency (15 %) $815,493.75 $122,324.06 Project Related Costs (25 %) $234,454.45 Total Estimated Project Cost Estimated Funding Breakdown CityVue Commons Developer Share City Share (45% of remainder) County Share (55% of remainder) C. Feasibility Report City of Eagan, Minnesota $1,172,272.27 $400,021.75 $347,512.73 $424,737,78 EAGAN 129805 Page 3 Appendix A Exhibits Exhibit 1 - Intersection Improvements Exhibit 2 - Intersection Improvements (Aerial) Exhibit 3 - CityVue Commons Development Plan 1=131 M0138 E136 3NII HOiVVI ....... .. .. t t - - - - - - - - - -- - --- - - - - - - - - - - - - . ........ -------- -- --- .............. q ............. .......... ... t t - - - - - - - - - -- - --- - - - - - - - - - - - - . ........ -------- -- --- .............. q IT: 14- < 0 0 rr 1y ci cr Z 0 r C) 0 0 ui ui < z m 00 NUS C5 jJ 8 SAV NOIDNDM t. III ............... .... ....... . .... .............. ............ lb IT: 14- < 0 0 rr 1y ci cr Z 0 r C) 0 0 ui ui < z m 00 NUS C5 jJ 8 SAV NOIDNDM t. III ............... .... ....... . .... .............. ............ LU z mmg�lfg `3 LOA, m b z X ui o < 19 2mm Appendix B Cost Estimates s rc f w 1wI! S G O W Z p d i 0 Q a e x0050 o ' ZZS � d u� } . 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OOQQQ¢` �. �. 0. d `V °d - f ��SG�G {"8��889P� �k mNNSSSIN F, F, Z fN � r w m w »✓, .Y. w � $ n N g�g u n n }} m yy V u o o o IY Wg W jWW F W F F w a W � o F O O O 2 m F W a K U 0 Om mW W� �O a O w� O r0�nn�ym -0 pyr0 000 g } U K U U ER EE ! / M \ 2 % ]y/ §§\ »E /o *f3§ / #\2 �7J\ �a3g &3 aso a @\ /\�\ fa(\ )`m M /u= »- CD \ }\ @/ & Q© (Al «f LO LO 0+ /\ /A /\ \\ \ &® & & «o \\ e § o 0 E \\ \ � a # _ � 7/ &® & / o \ E\\- C, « § j 7/ E 3J \§ /E 2� m /.0 /\ / ) ca 2 U52 »_ \\ \§ Pe ) \\ LO U') E \\ / \ / \ E 7 / e Preliminary Quantities and Engineers Estimate Traffic Control Signal System Yankee Doodle Road (CSAH 28) at Promenade Avenue Eagan, Minnesota (Dakota County) Prepared by JMG (SEH) on October 31, 2014 Item Mast Arm Pole Foundation PA100 Mast Arm and Pole Luminaire - LED Cobrahead 3- Section Vehicle Signals (with LED) 4- Section Vehicle Signals (with LED) Overhead Vehicle Signal Mounts One Section Countdown Timer Ped Signals One Way Pole Mounts APS Push Button APS Push Button Station Type C and Type D Sign Panels PVC Handhole (metal frame and collar) Controller and Cabinet Signal Service Cabinet 2 Inch Non - metallic Conduit 3 Inch Non - metallic Conduit 4 Inch Non - metallic Conduit 12/c #14 Cable 3/c #14 Cable 2/c #14 Cable 1/c #6 Ground Wire 1/c #2 Cable NMC Loop Detectors Emergency Vehicle Preemption System Salvage Street Light and Pole Restoration Miscellaneous Items Traffic Control Estimated Estimated Estimated Quantity Unit Cost Total Cost 4 $2,000 $8,000 4 $10,000 $40,000 4 $750 $3,000 10 $600 $6,000 8 $800 $6,400 10 $250 $2,500 8 $500 $4,000 16 $250 $4,000 8 $1,000 $8,000 4 $1,000 $4,000 104 sq.ft. $40 $4,160 16 $1,000 $16,000 1 $25,000 $25,000 1 $3,000 $3,000 1200' $8 $9,600 150' $12 $1,800 600' $20 $12,000 2200' $2 $4,400 1000' $1 $1,000 6000' $0.50 $3,000 800' $0.50 $400 300' $1 $300 28 $800 $22,400 1 $11,000 $11,000 4 $1,500 $6,000 1 $2,500 $2,500 15% $32,040 1 $2,500 $2,500 Estimated Signal Construction Total $243,000 Preliminary Quantities and Engineers Estimate Traffic Signal Interconnect - Yankee Doodle Road Denmark Avenue to Lexington Avenue Eagan, Minnesota (Dakota County) Prepared by JMG (SEH) on October 31, 2014 Estimated Interconnect Construction Total $80,000 Estimated Estimated Estimated Item Quantity Unit Cost Total Cost 1 1/2 Inch Non - metallic Conduit 3500' $10 $35,000 144 SM Fiber Optic Cable 3500' $3 $10,500 Labor to Splice and Test Fiber Optic Cable 3 $3,000 $9,000 Splice Vault 3 $1,000 $3,000 Controller Cabinet Equipment 3 $4,000 $12,000 Miscellaneous Items 15% $10,500 $10,500 Estimated Interconnect Construction Total $80,000 Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA G. Contract 14 -01, 2014 Water Quality Storm Sewer Improvements Action To Be Considered: Approve the final payment for Contract 14- 01(2014 Water Quality Storm Sewer Improvements) in the amount of $91,394.18 to Sunram, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 14 -01 provided for storm sewer improvements in 7 waterbodies (one lake, one wetland, and five storm basins) as identified and approved in the City's 5 -Year Capital Improvement Plan (CIP) for 2014 -2018. ➢ On June 4, 2013, the City Council adopted the 5 -year CIP for Public Works Infrastructure, Part III (2014 -2018) and authorized the initiation of the public improvement process for the 2014 programmed improvements. ➢ On April 1, 2014, the City Council awarded the contract to Sunram Construction, Inc., for the base bid amount of $224,581.85, which is funded by the Storm Drainage Renewal and Replacement Fund. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA H. Met Council Environmental Services — Sanitary Sewer Rehab Request for Extension of Working Hours Action To Be Considered: Authorize a variance to the Construction Activity Noise Regulations to extend construction activity to 24- hours - per -day from November 19 through December 10, except for the Thanksgiving holiday (November 27), to SAK Construction, in the rehabilitation of Metropolitan Council Environmental Services sanitary sewer pipes in the McKee Addition neighborhood. Facts: ➢ The Metropolitan Council Environmental Services (MCES) has contracted with SAK Construction, Inc. to perform sanitary sewer lining on MCES pipe within the McKee Addition neighborhood, east of Lexington Avenue and north of Lone Oak Road, in north central Eagan. ➢ Section 10.37 of the City Code prohibits construction activity or the use of tools and equipment for construction activity between the hours of 10:00 p.m. and 7:00 a.m. within the City. ➢ On November 10, 2014, City staff received a request from SAK Construction, the contractor for MCES, requesting that SAK Construction crews be allowed to work 24- hours- per -day from November 19 through December 10, except for the Thanksgiving holiday (November 27). ➢ The purpose of the request is to limit the length of impact of the construction activity upon the traveling public and residential properties. ➢ The construction activity will primarily be limited to the use of equipment for the pumping of heated water from within an enclosed truck and robotic activity within the sewer pipe. The work involves manhole access at ground level, but residents will have full access to their driveway and homes at all times. ➢ The City Council has approved similar previous contractor requests, including an approval for similar MCES improvements at their meeting on September 16, 2014, to reduce the impact (number of days) of the construction activity on the traveling public and adjacent neighborhoods. ➢ City staff has sent a letter to adjacent residents and businesses notifying them of the proposed extended working hours and construction timeline. Attachments: (2) CH -1 Location Map CH -2 Contractor's Request �I 4 a °z X . -.. TRAM RD. - ... K O' J Y4 5 ODRPIXMTR CENT R R EAtlAN INDUSTRUL NOAD ,�OO 0p, ! \CORP CENTER cyp�,J AVALON AVE Pq 4rNN F DRIVE y yp f. � I�ti'l �pA,RE. Ui, j �d / f ' v .. DEAN NO2 911 YE OML ROAD) - r _f $_ -: ..:, \ .. Ww r Cam 2'a w0,£ OAN ROAb13 3 CLUDVIRW DR Y!. I� ..0?APOLLO ROAD \APIXLOROADIVACATEO) l �f UVA•RVIEW RiI ,RDA �gUARRY LANE'v :� / JUROY Rlj, - hk0 t / ET fHIOHSITE DRIVE llIt. ` G / 'NORIIMR.ET Ct.� o o 1 A9 TOWN CMIT RE DRiv E,`� ./.'. i`• o app ALDRINDRIVE �o- i DISCOVERY RD.,, � '• 0 3 CO. HM NO 23 (YANKEE DOODLE RD) rte.. wESCOTieounRE r i 4 TRnILDCENORD V Ginns a. -... ] .- pe{ IVY -TO d i1 I t i S ORCAr Onxe TRAIL I i_i �YRD .. , GLUE JAY WAY O q0 E COURR T / r 111,1111111111101 •. Itl W E S DLUS DEIIrmx xon0'.�� ,- f • 1 ��r . `J I .p J� " �_� � "go" i �Ilpy \ F �I>�TgUq 1 YF,� DEAN NO2 911 YE OML ROAD) - r _f $_ -: ..:, \ .. Ww r Cam 2'a w0,£ OAN ROAb13 3 CLUDVIRW DR Y!. I� ..0?APOLLO ROAD \APIXLOROADIVACATEO) l �f UVA•RVIEW RiI ,RDA �gUARRY LANE'v :� / JUROY Rlj, - hk0 t / ET fHIOHSITE DRIVE llIt. ` G / 'NORIIMR.ET Ct.� o o 1 A9 TOWN CMIT RE DRiv E,`� ./.'. i`• o app ALDRINDRIVE �o- i DISCOVERY RD.,, � '• 0 3 CO. HM NO 23 (YANKEE DOODLE RD) rte.. wESCOTieounRE r i 4 TRnILDCENORD V Ginns a. -... ] .- pe{ IVY -TO d i1 I t i S ORCAr Onxe TRAIL I i_i �YRD .. , GLUE JAY WAY O q0 E COURR T / r 111,1111111111101 •. Itl W E S o o 1 A9 TOWN CMIT RE DRiv E,`� ./.'. i`• o app ALDRINDRIVE �o- i DISCOVERY RD.,, � '• 0 3 CO. HM NO 23 (YANKEE DOODLE RD) rte.. wESCOTieounRE r i 4 TRnILDCENORD V Ginns a. -... ] .- pe{ IVY -TO d i1 I t i S ORCAr Onxe TRAIL I i_i �YRD .. , GLUE JAY WAY O q0 E COURR T / r 111,1111111111101 •. Itl W E S 111,1111111111101 •. Itl W E S t Pipeline Infiastructure. Solved. "' October 30, 2014 John Gorder City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Extended Working Hours Dear Mr. Gorder, SAK Construction is currently under contract with the Metropolitan Sewer District to perform sanitary sewer rehabilitation in the City of Eagan. The process that SAK uses for the pipeline rehabilitation involves the inversion of a resin impregnated liner into the existing sanitary sewer using hydrostatic pressure. Once the liner is fully inverted the water is then heated up in order to cure the resin. Once this is completed the water will then be cooled down, removed from the pipe and the service connections and manhole will be reinstated. 636.385.1000 tet 636.385.1100 fax 864 Hoff Road O'Fallon, MO 63366 www.sakcon.com Once this rehabilitation process begins it is an around the clock operation until completed. SAK would like to request permission to be allowed to work 24 hours a day during our installation in order to complete our project. Our tentative schedule is to Line between 1 st Street and Kenneth St and Kenneth Lexington from 11/19/14 to 12/9/14, no work will be completed during the Thanksgiving Holiday. We will confirm the dates with you the week prior. Thank You for your consideration, please contact us if there are any questions. Regards, Dan Swidrak Cc: Dave Westermayer Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA J. Project 1170, Wilderness Run Road (Pilot Knob Road to Capricorn Court) Street Improvements Action To Be Considered; Receive the Draft Feasibility Report for Project 1170 (Wilderness Run Road, Pilot Knob Road to Capricorn Court - Street Improvements) and schedule a public hearing to be held on December 16, 2014. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Wilderness Run Road, a collector street between Pilot Knob Road and Capricorn Court, in south - central Eagan. ➢ A structural mill and overlay of this street is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 16, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CJ -1 Draft Feasibility Report Attached is the feasibility report for the St. Charles Wood Addition Street Revitalization, City Project No. 1170. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Reg. No. 45795 Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: TABLE OF CONTENTS ExecutiveSummary ......................................................................... ..............................1 Introduction / History ....................................................................... ..............................2 Scope................................................................................................ ..............................3 AreaTo Be Included ......................................................................... ..............................3 Street Pavement Evaluation ............................................................. ..............................3 Proposed Improvements ................................................................... .............................4 Easements /Permits .......................................................................... ..............................6 Feasibility /Recommendations .......................................................... ..............................6 CostEstimate ................................................................................... ..............................6 Assessments..................................................................................... ..............................6 Assessment Financing Options ......................................................... ..............................7 RevenueSource ................................................................................ ..............................8 ProjectSchedule ............................................................................... ..............................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Wilderness Run Road Project # 1170 Street Area 23,863 Sq. Yds. Street Length 5,225 Feet $ 155,800 Fire Hydrant Improvements $ 34,100 Constructed 1975 Overlayed 1996 $ 345,928 (93 %) Wilderness Run Road Streets Included Crack Sealed - Seal Coated 1988 2005 Absolute Location Section 27 Relative Location South of Diffley Road Township 27, Range 23 East of Pilot Knob Road Project Details • Roadway resurfacing (full width mill PCI Rating 38/100 & 2" overlay) Recommended • Replacement of damaged curb & Improvement Overlay gutter • Adjustment /Replacement of: Curb Removal 10% Scope o Sanitary /Storm sewer • Utility castings R -1 Residential Lots 11 • Water gate valves Public Facility & 1 • Street signage Commercial /Industrial Lots (shared use) • Trail overlay Neighborhood Parks Parcels 4 • Fire hydrant improvements Cost Estimate/ Revenue Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 1 Property City Mill & Overlay w/ Signage $ 387,800 $ 41,872 $ 345,928 Repair Existing Concrete Curb & Gutter $ 155,800 - $ 155,800 Fire Hydrant Improvements $ 34,100 - $ 34,100 Total $ 577,700 $ 41,872 (7%) $ 345,928 (93 %) Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 1 December 16, 2014 Neighborhood Street Revitalization Wilderness Run Road (Pilot Knob Road to Capricorn Cto) Eagan, Minnesota Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 5,225 feet of Wilderness Run Road collector roadway in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1975, and were overlayed in 1996. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 19 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1988 and 2005. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Wilderness Run Road (Pilot Knob Road to Capricorn Ct) project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width mill and overlay) for approximately 5,225 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, fire hydrant improvements, overlaying the adjacent trail, and replacement of street signage. �rvr Area to Be Included Properties included in the project lie within Section 27, lying South of Diffley Road, East of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. JI v Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 38 for Wilderness Run Road, which falls in the "Patch /Repair and /or Overlay" Wilderness Run Road (Pilot Knob Road to Capricorn Ct) category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. .r� a Proposed Improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 10% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include " Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter -turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 5 Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Wilderness Run Road was reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The street is a 44 feet wide collector roadway and has current traffic volumes of approximately 2,400 vehicles per day. An existing trail runs along the entire north side of the road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. Easement /Permits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that a County right -of -way permit will be required for any work within the Pilot Knob Road right -of -way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 6 It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Wilderness Run Road Mill& Overlay ......................................... ............................... $ 387,800 Repair Existing Concrete Curb & Gutter . ............................... $ 155,800 Fire Hydrant Improvements .................... ............................... $ 34,100 Total............................................ ............................... $ 577,700 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for collector roadways. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. A 5% credit is proposed because the pavement condition has deteriorated 1 year prior to an anticipated 20 -year pavement life cycle (1/20 =5 %). This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. A pavement thickness factor adjustment is also proposed for residential properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this case, the 2" overlay is being used instead of a 1 -1/2" overlay that would typically be used on similar residential streets. The adjustment factor anticipated is 1.5 "/2.0 ", but the actual will be determined by the final design. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low - Density Residential (R- 1,2,3) 50 %* 50% Wilderness Run Road (Pilot Knob Road to Capricorn Ct) Neighborhood Parks 50 %* 50% Public Facility 75 %* 25% Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements - 100% *Of comparable Zoning Equivalent Ratio to total width and /or structural strength (i.e., 32'/44', 32'/52', 44'/52', etc.) Residential Lots & Neighborhood Park Parcels — All residential lots (10 single family lots — 1,259') having driveway access on Wilderness Run Road, and neighborhood park parcels (10 equivalent residential units (ERU's) — 1,218') adjacent to Wilderness Run Road, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,250/ lot & ERU and is calculated as follows: Mill & Overlay - Residential Properties & Neighborhood Park Parcels 0 2,477' Residential & Park Frontage / 10,450' Total Frontage = 23.7% ■ 1,259' residential (10 lots) and 1,218' park (10 ERU's) = 20 ERU's o $387,800 (Mill & Overlay Costs) x 50%x 23.7% x 95%x 1.5 "/2.0" x 32/44'= $25,066 (Total Residential & Park Assessment) o $25,066 / 20 ERU's = $1,253.3, rounded to $1,250 / lot & ERU Public Facility & Commercial Industrial Properties — One 540' property at the northeast corner of Wilderness Run Road and Pilot Knob Road contains the Eagan Fire Department Station (135' frontage) and the Cooperative Power Association electric substation (405' frontage). The fire station leases property from the Cooperative Power Association. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for Public Facilities based on a standard 32' width, and 100% for commercial/ industrial properties, regardless of width. The estimated cost, based on the City's Assessment Policy, is $19.23/ Public Facility Front Foot, and $35.25/ Commercial/ Industrial Front Foot and is calculated as follows: Public Facility Properties o $387,800 (Mill and Overlay Costs) / 10,450' (Total Frontage) = $37.11/ Front Foot o $37.11 / Front Foot x 75% (Assessment Rate) x 32/44' x 95% = $19.23 / Public Facility Front Foot Commercial/ Industrial Properties o $387,800 (Mill and Overlay Costs) / 10,450' (Total Frontage) = $37.11 / Front Foot o $37.11 / Front Foot x 100% (Assessment Rate) x 95% = $35.25 / Commercial/ Industrial Front Foot Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 8 The remaining frontage within the project area (7,433' or 71.1 %) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential, parks, and public facility properties, and 10 years for commercial/ industrial property owners. In 2014, the interest rate was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,250, and a commercial/ industrial assessment of $14,276 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $1,250 Residential Assessment ' Principal / Year Interest / Year Cost/ Year 1St Year $250 $58 $308 t�.� .�....._�.�._� 1—$-250 ....._____.._�... �..� .�....__ �__....._...� .�,_._.�..___��_.� - ..._....._._... ..�_w_. 5 Year $10 $ 260 J $14,276 Commercial/ Industrial Assessment Principal / Year Interest / Year Cost / Year 1-1 � S $1,428 666.._ .._._..._.....m...._ __ ._. .._._.._, ._.... t Year -.. �.__.�... �.... ....... _._�.�.� I $ 10t" Year $1,428 $57.. $1,485 .............._. Bonds may be issued to finance the improvements. L Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $501,728 (93% of total street costs). Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 9 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 387,800 $ 41,872 $ 345,928 Repair Existing Curb & Gutter $ 155,800 - $ 155,800 Fire Hydrant Improvements $ 34,100 - $ 34,100 Totals 1 $ 577,700 $ 41,872 $ 535,828 The Major Street Fund will finance the estimated street related project deficit of $501,728 (93% of total street costs). Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 9 The Combined Utility fund will finance the estimated $34,100 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one -time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. kwT Project Schedule Present Feasibility Report to City Council/ Order Public Hearing ............. ............................... Informational Meeting ................ November 18, 2014 ..................... December 8, 2014 Public Hearing ......................................................... ............................... December 16, 2014 Approve Plans and Specifications ............................. ............................... February 17, 2015 BidDate ......................................................................... ............................... March 26, 2015 AwardContract .................................................................. ............................... April 7, 2015 Start Construction .............................................................. ............................... May 1, 2015 ProjectCompletion ........................................................... ............................... August, 2015 Final Cost Report .................................... ............................... .....................September, 2015 Final Assessment Hearing ....................................................... ............................... Fall, 2015 First Payment Due with Property Tax Statement ............ ............................... May 15, 2016 Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 10 Appendix A Preliminary Cost Estimate City Project 1170 Wilderness Run Road Item No. Item Unit Unit Price Est Qty Estimated Cost Part I - Bituminous Street Overlay Item Unit Unit Price Est Qty Estimated Cost 2021.501 Mobilization LS 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 50 $ 500.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 $ - 2232.501 Mill Bituminous Pavement- Full Width (1 -3/4" Depth) SY $ 3.00 23,463 $ 70,389.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 1430 $ 4,290.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 2950 $ 177,000.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 3 $ 390.00 2504.602 Adjust Gate Valve Box EA $ 175.00 6 $ 1,050.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 2 $ 700.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 3 $ 900.00 2506.503 Reconstruct 4' Dia. MH LF $ 530.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 1 $ 450.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 5 $ 1,125.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 1 $ 825.00 2506.602 Remove & Replace Top Slab w /Cstg (1642B) EA 2,000.00 $ - 2563.601 Traffic Control LS 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 $ - 2581.501 Pavement Message Arrow (Left) - Epoxy EA $ 130.00 $ 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 $ 2582.501 Pavement Message (RR x -ing) - Epoxy EA $ 500.00 $ 2582.502 12" Solid Line White - Epoxy LF $ 5.00 $ - 2582.502 4" Solid Line White - Epoxy LF $ 1.00 9650 $ 9,650.00 2582.502 24" Solid Line White - Epoxy LF $ 8.00 65 $ 520.00 2582.502 24" Solid Line Yellow- Epoxy LF $ 6.50 32 $ 208.00 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 4800 $ 4,800.00 2582.503 Zebra Crosswalk White - Epoxy SF $ 5.00 240 $ 1,200.00 SP -1 Signage Remove and Replace LS 4,090.00 1 $ 4,090.00 Subtotal 5 284.OR7.00 5% Contingency $ 14,204.35 Subtotal $ 298,291.35 30% Indirect Costs $ 89,487.41 Part I - Bituminous Street Overlay $ 387,778.76 Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS 1,500.00 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 11 1 $ 1,500.00 1000 $ 7,500.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 400 $ 1,000.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ - 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 $ - 2104.523 Salvage Casting EA $ 150.00 6 $ 900.00 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70.00 440 $ 30,800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 35 $ 4,550.00 2504.602 Irrigation Repair EA $ 200.00 5 $ 1,000.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 8.5 $ 4,250.00 2506.521 Install Casting EA $ 450.00 6 $ 2,700.00 2506.602 Line 4' Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 9 $ 3,600.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 1 $ 800.00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA 5,000.00 $ - 2506.602 Remove & Replace CB Structure (2'x 3') EA 4,000.00 $ 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA 4,500.00 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA 2,000.00 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 192 $ 1,248.00 2521.501 4" Concrete Sidewalk SF $ 5.00 $ - 2521.501 6" Concrete Bullnose SF $ 7.00 $ 2531.501 Concrete Curb & Gutter 8612 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 900 $ 14,400.00 2531.501 Concrete Curb and Gutter, B624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 100 $ 1,500.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 $ - 2531.507 Concrete Valley Gutter- High Early SY $ 60.00 $ 2531.507 7" Concrete Driveway Pavement- High Early SY $ 55.00 $ 2531.507 Repair 7" Concrete Driveway Pavement- High Early SY $ 65.00 $ - 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 8 $ 1,200.00 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 2 $ 200.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 157500 $ 15,750.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoll/ Grade 1 Compost Mix CY $ 50.00 300 $ 15,000.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 3500 $ 4,375.00 Subtotal $ 114,148.00 5% Contingency $ 5,707.40 Subtotal $ 119,855.40 30% Indirect Costs $ 35,956.62 Part II - Repair Existing Curb & Gutter $ 155,812.02 Item No. I Item I Unit I Unit Price I Est Qty Estimated Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 12 Subtotal $ 25,000.00 5% Contingency $ 1,250.00 Subtotal $ 26,250.00 30% Indirect Costs $ 7,875.00 Part III - Fire Hydrant Improvements $ 34,125.00 Part I - Bituminous Street Overlay $ 387,778.76 Part II - Repair Existing Curb & Gutter $ 155,812.02 Part III - Fire Hydrant Improvements $ 34,125.00 Project 1164 Total Cost $ 577,715.78 Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 13 Cost Part III - Fire Hydrant Improvements 2504.602 Nozzle Improvement (Type 100) EA $750.00 $ 2504.602 Remove & Replace Hydrant EA $5,000.00 5 $ 25,000.00 2104.505 Remove Bituminous Pavement SY $10.00 $ - 2105.501 Common Excavation CY $30.00 $ 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 0 $ 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 $ 2531.501 Concrete Curb and Gutter, B612 LF $15.00 $ 2531.501 Concrete Curb and Gutter, 8618 LF $16.00 $ 2531.507 7" Concrete Driveway Pavement- High Early SY $55.00 $ 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $55.00 $ 2575.505 Sodding, Type Lawn (Highland) SY $9.00 0 $ 2575.535 Water for Turf Establishment GAL $1.00 0 $ 2575.551 Select Topsoil /Compost (Grade 1) mix TON $50.00 0 $ 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 0 $ Subtotal $ 25,000.00 5% Contingency $ 1,250.00 Subtotal $ 26,250.00 30% Indirect Costs $ 7,875.00 Part III - Fire Hydrant Improvements $ 34,125.00 Part I - Bituminous Street Overlay $ 387,778.76 Part II - Repair Existing Curb & Gutter $ 155,812.02 Part III - Fire Hydrant Improvements $ 34,125.00 Project 1164 Total Cost $ 577,715.78 Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 13 Appendix B Preliminary Assessment Roll City Project 1170 Wilderness Run Road Wilderness Run Road R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1160 WILDERNESS RUN RD 105350202021 1 $ 1,250 $ 1,250 1226 WILDERNESS RUN RD 105350007051 1 $ 1,250 $ 1,250 1242 WILDERNESS RUN RD 105350007063 1 $ 1,250 $ 1,250 1255 WILDERNESS RUN RD 108435201200 1 $ 1,250 $ 1,250 1261 WILDERNESS RUN RD 108435303241 1 $ 1,250 $ 1,250 1269 WILDERNESS RUN RD 108435303230 1 $ 1,250 $ 1,250 1275 WILDERNESS RUN RD w 108435303220 1 $ 1,250 $ 1,250 1281 WILDERNESS RUN RD 108435303210 1 $ 1,250 $ 1,250 1285 WILDERNESS RUN RD _ _108435303200 1 $ 1,250 $ 1,250 1380 WILDERNESS RUN DR 108435001010 1 $ 1,250 $ 1,250 Subtotal 10 $ 12,500 10 R -1 Lots Total Assessments I $ 12,500 Neighborhood Parks Neighborhood Parks P.I.N. Lot Equivalent Unit Assessment Total OAK CHASE PARK 105350007061 4 $ 1,250 $ 5,000 OAK CHASE PARK 105350001010 2 $ 1,250 $ 2,500 OAK CHASE PARK 105350202012 2 $ 1,250 $ 2,500 OAK CHASE PARK 105350202022 2 $ 1,250 $ 2,500 (Cooperative Power Association) Subtotal 10 $ 35.25 $ 12,500 Total Parks Assessments 10 F. F. I $ 12,500 Pilot Knob Road Public Facility & Commercial/ Industrial P.I.N. Frontage Unit Assessment Total 4386 PILOT KNOB RD 3.9% (Fire Station - has lease with Cooperative 100270029020 135 $ 19.23 $ 2,596 Power Association) 4386 PILOT KNOB RD (Cooperative Power Association) 100270029020 $ 35.25 $ 14,276 405 Subtotal 540 $ 16,872 1 Industriall-ot (2 users) Total Assessments I $ 16,872 TOTAL ASSESSMENT $ 41,872 Residential Frontage Neighborhood Parks Frontage Public Facility Frontage Commercial/ Industrial Frontage 1259 12.0% 1218 11.7% 135 1.3% 405 3.9% Non - Assessable Frontage 7433 71.1% Total Frontage 10450 100.0% Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 14 80' ROW 44' F -F TYPICAL 4'/2" EXIST. BITUMINOUS EXIST 8" AGG. BASE EXIST. TYPICAL SECTION 80' ROW 44' F -F TYPICAL 2" FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY 2357 BITUMINOUS TACK COAT 21/2" EXIST, BITUMINOUS EXIST. 8" AGG. BASE EXIST. B618 CURB & GUTTER REMOVE & REPLACE EXIST. B618 CURB & GUTTER, AS DIRECTED BY THE ENGINEER PROPOSED TYPICAL SECTION Wilderness Run Road City of Ea �a� Fig. 3 Typical Sections - Project 1170 Engineering Department Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA K. Project 1167, Thomas Lake Road (Cliff Road to Diffley Road) Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1167 (Thomas Lake Road, Cliff Road to Diffley Road - Street Improvements) and schedule a public hearing to be held on December 16, 2014. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Thomas Lake Road, a collector street between Cliff Road and Diffley Road, in south - central Eagan. ➢ A structural mill and overlay of this street is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015 - 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 16, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CK -1 Draft Feasibility Report C" Of Eap Me To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 16, 2014 Re: Thomas Lake Road (Cliff Road to Diffley Road) Street Revitalization City Project No.: 1167 Attached is the feasibility report for the Thomas Lake Road (Cliff Road to Diffley Road) Street Revitalization, City Project No. 1167. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Reg. No. 45795 Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: TABLE OF CONTENTS ExecutiveSummary ......................................................................... ..............................1 Introduction / History ....................................................................... ..............................2 Scope................................................................................................ ..............................3 AreaTo Be Included ......................................................................... ..............................3 Street Pavement Evaluation ............................................................. ..............................3 ProposedImprovements .................................................................. ..............................4 Easements /Permits .......................................................................... ..............................6 Feasibility /Recommendations .......................................................... ..............................6 CostEstimate ................................................................................... ..............................6 Assessments..................................................................................... ..............................6 AssessmentFinancing Options ......................................................... ..............................7 RevenueSource ................................................................................ ..............................8 ProjectSchedule ............................................................................... ..............................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Thomas Lake Road (Cliff Project # 1167 & 2" overlay) Road to Diffley Road) Repair Existing Concrete Curb & Gutter $ 272,200 • Replacement of damaged curb & Street Area 26,303 Sq. Yds. Street Length 5816 Feet 11% • New trail construction Constructed 1980 Residential Lots (R -1) 6 Overlayed 1999 Streets Included Thomas Lake Road • Utility castings Residential Units (R -3) 76 • Watergate valves Residential Units (R -4) 6 Crack Sealed - 1 • Fire hydrant improvements Seal Coated 2004 Absolute Location Section 28 Relative South of Diffley Road Commercial/ Industrial Township 27, Range 23 Location West of Pilot Knob Road Project uetaus • Roadway resurfacing (full width mill PCI Rating 38/100 & 2" overlay) Recommended Repair Existing Concrete Curb & Gutter $ 272,200 • Replacement of damaged curb & Improvement Overlay gutter Curb Removal 11% • New trail construction - Total $ 775,200 Residential Lots (R -1) 6 • Adjustment /Replacement of: Scope o Sanitary /Storm sewer Undeveloped Residential (R -1) 2 • Utility castings Residential Units (R -3) 76 • Watergate valves Residential Units (R -4) 6 • Street signage Public Facilities 1 • Fire hydrant improvements Neighborhood Parks 2 • Concrete driveway entrance repairs Community Parks 1 Commercial/ Industrial 3 Cost Estimate/ Revenue Thomas Lake Road (Cliff Road to Diffley Road) 1 Property City Mill & Overlay w/ Signage $ 443,500 $ 78,835 $ 364,665 Repair Existing Concrete Curb & Gutter $ 272,200 - $ 272,200 Fire Hydrant Improvements $ 35,500 - $ 35,500 Concrete Entrance Repairs $ 24,000 $ 24,000 - Total $ 775,200 $ 102,835 (13 %) $ 672,365 (87 %) Thomas Lake Road (Cliff Road to Diffley Road) 1 December 16, 2014 Neighborhood Street Revitalization Thomas Lake Road (Cliff Road to ®iffley Road) Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 5,816 feet of Thomas Lake Road collector roadway in southern Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1980, and was overlayed in 1999. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 16 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 2004. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Thomas Lake Road (Cliff Road to Diffley Road) project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 5,816 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, fire hydrant improvements, concrete driveway entrance repairs, and replacement of street signage. -� Area to Be Included Properties included in the project lie within the Section 28, lying South of Diffley Road, West of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 38, which falls in the "Patch /Repair and /or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the Thomas Lake Road (Cliff Road to Diffley Road) integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. p Proposed Improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 11% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Thomas Lake Road (Cliff Road to Diffley Road) 4 Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include " Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter -turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Thomas Lake Road (Cliff Road to Diffley Road) 5 Driveway Replacement — One adjacent property, Thomas Lake Elementary, has three concrete aprons that are in disrepair, and are proposed to be replaced. The entrances will be reconstructed with 7 "- thick concrete aprons in accordance with Eagan Standard Detail 440. These replacements will provide commercial entrances of adequate strength and width, and will be consistent with similar projects in commercial /industrial areas within the project area and throughout the City. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Thomas Lake Road was reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The street is a 44 feet wide collector roadway and has current traffic volumes of approximately 2,700 to 4,000 vehicles per day. An existing sidewalk runs along the entire north side of the road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. Easement Permits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that a County right -of -way permit will be required for any work within the Diffley Road and Cliff Road right -of -ways. Thomas Lake Road (Cliff Road to Diffley Road) 6 Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. - Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows; Thomas Lake Road • Mill & Overlay ......................................... ............................... $ 443,500 • Repair Existing Concrete Curb & Gutter . ............................... $ 272,200 • Fire Hydrant Improvements .................... ............................... $ 35,500 • Concrete Entrance Repairs ..................... ............................... 24,000 Total............................................ ............................... $ 775,200 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. A 20% credit is proposed because the pavement condition has deteriorated 4 years prior to an anticipated 20 -year pavement life cycle (4/20 =20 %). This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. Thomas Lake Road (Cliff Road to Diffley Road) 7 A pavement thickness factor adjustment is also proposed for residential properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this case, the 2" overlay is being used instead of a 1 -1/2" overlay that would typically be used on similar residential streets. The adjustment factor anticipated is 1.5 "/2.0 ", but the actual will be determined by the final design. City Special Assessment Policy Fire Hydrant Improvements - 100% *Of comparable Zoning Equivalent Ratio to total width and /or structural strength (i.e., 32'/44', 32'/52', 44'/52', etc.) Mill & Overlay - Residential Properties — All residential properties (6 R -1, 2 un- platted R -1, 76 R -3, and 6 R -4)) as shown on Figure 2, having driveway or private street access on to Thomas Lake Road, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for R -1 and R -3 properties, and 75% of R -4 properties, for collector roadways, based on a standard 32 -foot width. The estimated cost for residential properties, based on the City's Assessment Policy, is $900/ lot(R -1), $8.32/ F.F. (un- platted R- 1), $120/ unit (R -3), and $16.64/ F.F. (R -4)and is calculated as follows: R -1 Residential Properties 0 690' R1 Residential Frontage / 11,632' Total Frontage = 5.6% o $443,500 (Mill & Overlay Costs) x 50% (assessment rate) x 5.6% x 80% (early deterioration) x 32'/44' (street width) x 1.5 "/2.0" (pavement thickness) = $5,420 (Total R1 Assessment) o $5,420 / 6 lots = $903.33, rounded to $900/ lot (R -1) R -1 Residential Properties (un- platted) o $443,500 (Mill and Overlay Costs) / 11,362' (Total Frontage) = $38.13/ Front Foot o $38.13 / Front Foot x 50% (Assessment Rate) x 80% (early deterioration) x 32'/44' (street width) x 1.5 "/2.0" (pavement thickness) = $8.32 / Un- platted R -1 F.F R -3 Residential Properties o 1,088' R3 Residential Frontage / 11,632' Total Frontage = 9.4% Thomas Lake Road (Cliff Road to Diffley Road) Assessment Ratio Property City Mill & Overlay - Low - Density Residential (R -1,3) 50 %* 50% Mill & Overlay - Low - Density Residential (R -4) 75 %* 25% Public Facility 75 %* 25% Neighborhood Parks 50 %* 50% Community Parks 75 %* 25% Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements - 100% *Of comparable Zoning Equivalent Ratio to total width and /or structural strength (i.e., 32'/44', 32'/52', 44'/52', etc.) Mill & Overlay - Residential Properties — All residential properties (6 R -1, 2 un- platted R -1, 76 R -3, and 6 R -4)) as shown on Figure 2, having driveway or private street access on to Thomas Lake Road, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for R -1 and R -3 properties, and 75% of R -4 properties, for collector roadways, based on a standard 32 -foot width. The estimated cost for residential properties, based on the City's Assessment Policy, is $900/ lot(R -1), $8.32/ F.F. (un- platted R- 1), $120/ unit (R -3), and $16.64/ F.F. (R -4)and is calculated as follows: R -1 Residential Properties 0 690' R1 Residential Frontage / 11,632' Total Frontage = 5.6% o $443,500 (Mill & Overlay Costs) x 50% (assessment rate) x 5.6% x 80% (early deterioration) x 32'/44' (street width) x 1.5 "/2.0" (pavement thickness) = $5,420 (Total R1 Assessment) o $5,420 / 6 lots = $903.33, rounded to $900/ lot (R -1) R -1 Residential Properties (un- platted) o $443,500 (Mill and Overlay Costs) / 11,362' (Total Frontage) = $38.13/ Front Foot o $38.13 / Front Foot x 50% (Assessment Rate) x 80% (early deterioration) x 32'/44' (street width) x 1.5 "/2.0" (pavement thickness) = $8.32 / Un- platted R -1 F.F R -3 Residential Properties o 1,088' R3 Residential Frontage / 11,632' Total Frontage = 9.4% Thomas Lake Road (Cliff Road to Diffley Road) o $443,500 (Mill & Overlay Costs) x 50% (assessment rate) x 9.4% x 80% (early deterioration) x 32'/44' (street width) x 1.5 "/2.0" (pavement thickness) = $9,096 (Total R3 Assessment) o $9,096/ 76 units= $119.68, rounded to $120/ unit (R -3) R -4 Residential Properties o $443,500 (Mill and Overlay Costs) / 11,362' (Total Frontage) = $38.13/ Front Foot o $38.13 / Front Foot x 75% (Assessment Rate) x 80% (early deterioration) x 32'/44' (street width) = $16.64 / R -4 F.F Mill & Overlay — Neighborhood & Community Park Parcels — All neighborhood and community park parcels adjacent to Thomas Lake Road, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% (neighborhood parks) and 75% (community parks) of the mill and overlay costs are assessable for collector roadways, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $8.32 /Neighborhood Park F.F., and $16.64 /Community Park F.F. and is calculated as follows: o $443,500 (Mill and Overlay Costs) / 11,632' (Total Frontage) = $38.13 / F.F. o Neighborhood Park ■ $38.13 / F.F. x 50% (assessment rate) x 80% (early deterioration) x 32'/44' (street width) x 1.5 "/2.0" (pavement thickness) = $8.32/ Park F.F. o Community Park ■ $38.13 / F.F. x 75% (assessment rate) x 80% (early deterioration) x 32'/44' (street width) = $16.64 / Park F.F. Public Facility Properties — All public facility properties adjacent to Thomas Lake Road, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for Public Facilities based on a standard 32' width. The estimated cost, based on the City's Assessment Policy, is $16.64/ Public Facility F.F., and is calculated as follows: o $443,500 (Mill and Overlay Costs) / 11,362' (Total Frontage) = $38.13 / F.F. o $38.13 / F.F. x 75% (Assessment Rate) x 32'/44' (street width) x 80% (early deterioration) = $16.64 / Public Facility F.F. Commercial /Industrial — All commercial /industrial properties, as shown on Figure 2, within the project area are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable, regardless of street width. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $30.50 /front foot and is calculated as follows; $443,500 (Mill and Overlay Costs) / 11,362' (Total Frontage) = $38.13/ Front Foot $38.13 / Front Foot x 100% (Assessment Rate) x 80% (early deterioration) = $30.50/ Commercial/ Industrial F.F. Thomas Lake Road (Cliff Road to Diffley Road) 9 Driveway Entrance Replacement — Thomas Lake Elementary has three driveway entrances with damaged concrete driveway aprons that will be replaced. This property is proposed to be assessed for the total cost of repair. The estimated cost of driveway repair is approximately $24,000 or $114/ SY and is calculated as follows: • Total area of concrete driveway apron repair = 210 SY • Total concrete driveway apron cost = $24,000 • Total cost /SY = $114/ SY The remaining frontage within the project area (5,886' or 50.6 %) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for R -1 & R -3 residential and parks, and ten years for R -4 residential, public facilities, and commercial/ Industrial. In 2014, the interest rate was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a $900 R -1, $120 R -3 residential assessment, and every $1,000 assessed for R -4, Public Facilities, and Commercial/ Industrial properties, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $900 R -1 Residential Principal / Year Interest / Year Cost / Year 1St Year _.._. 180 __$42 _ $222 �.._. $ 180 i$7 $187 $120 R -3 Residential Principal /Year Interest /Year C ost / Year 15tYear__.�.... _..._F$24..� _.._..._.�.._�.._ �.$6 i5 Year $24 $1 $25 $1,000 R -4, Public Facility, and Commercial/ Industrial �� _ Principal /Year Interest /Year Cost / Year Thomas Lake Road (Cliff Road to Diffley Road) 10 I" Year $100 $47 $147 10th Year $100 $4 $104 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 443,500 $ 78,835 $ 364,665 Repair Existing Curb & Gutter $ 272,200 - $ 272,200 Fire Hydrant Improvements $ 35,500 - $ 35,500 Concrete Driveway Repairs $ 24,000 $ 24,000 - Totals $ 775,200 $ 102,835 $ 672,365 The Major Street Fund will finance the estimated street related project deficit of $636,865 (86% of total street costs). The Combined Utility Fund will finance the estimated $35,500 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one -time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Thomas Lake Road (Cliff Road to Diffley Road) 11 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing .............................................. ............................... November 18, 2014 Informational Meeting .............................................. ............................... December 8, 2014 Public Hearing .................................. ............................... ....................... December 16, 2014 Approve Plans and Specifications ............................. ............................... February 17, 2015 BidDate ......................................................................... ............................... March 26, 2015 Award Contract........ ...................... April 7, 2015 StartConstruction .............................................................. ............................... May 1, 2015 Project Completion ........................................................... ............................... August, 2015 Final Cost Report .................................... ............................... .....................September, 2015 Final Assessment Hearing ....................................................... ............................... Fall, 2015 First Payment Due with Property Tax Statement ............ ............................... May 15, 2016 Thomas Lake Road (Cliff Road to Diffley Road) 12 Appendix A Preliminary Cost Estimate City Project 1167 Thomas Lake Road Item No. Item Unit Unit Price Est Estimated 2232.501 Mill Bituminous Pavement- Full Width (1 -3/4" Depth) 2357.502 Bituminous Material for Tack Coat Qty Cost Part I - Bituminous street Overlay 2021.501 Mobilization 2104.505 Remove Bituminous Pavement 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) 2232.501 Mill Bituminous Pavement- Full Width (1 -3/4" Depth) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w /Cover 2506.503 Reconstruct 4' Dia. MH 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Adjust Manhole Casting - Riser Adjustment 2506.602 Remove & Replace Frame & Ring Casting (27 ") 2506.602 Remove & Replace Top Slab w /Cstg (16428 ) 2563.601 Traffic Control 2581.501 Pavement Message Arrow (Right) - Epoxy 2581.501 Pavement Message Arrow (Left) - Epoxy 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy 2582.501 Pavement Message (ONLY) - Epoxy 2582.502 12" Solid Line White - Epoxy 2582.502 4" Solid Line White - Epoxy 2582.502 24" Solid Line White - Epoxy 2582.502 24" Solid Line Yellow - Epoxy 2582.502 4" Double Solid Line Yellow - Epoxy 2582.503 Zebra Crosswalk White - Epoxy SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay $ 443,534.91 Item No. Item Unit Unit Price Est Estimated LS 4,000.00 1 $ 4,000.00 SY $ 10.00 100 $ 1,000.00 SY $ 1.50 $ - SY $ 3.00 26,303 $ 78,909.00 GAL $ 3.00 1,730 $ 5,190.00 TON $ 60.00 3,256 $ 195,360.00 TON $ 130.00 34 $ 4,420.00 EA $ 175.00 10 $ 1,750.00 EA $ 350.00 2 $ 700.00 EA $ 300.00 7 $ 2,100.00 LF $ 530.00 $ - EA $ 450.00 10 $ 4,500.00 EA $ 225.00 $ - EA $ 825.00 1 $ 825.00 EA 2,000.00 $ - LS 2,000.00 1 $ 2,000.00 EA $ 130.00 2 $ 260.00 EA $ 130.00 2 $ 260.00 EA $ 175.00 $ - EA $ 175.00 $ - EA $ 175.00 2 $ 350.00 LF $ 5.00 112 $ 560.00 LF $ 1.00 10,150 $ 10,150.00 LF $ 8.00 50 $ 400.00 LF $ 6.50 $ - LF $ 1.00 5,050 $ 5,050.00 SF $ 5.00 $ - LS 7,150.00 1 $ 7,150.00 $ 324,934.00 $ 16,246.70 $ 341,180.70 $ 102,354.21 $ 443,534.91 Item No. Item Unit Unit Price Est Estimated Qty Cost Part II - Kepair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth 2104.501 Remove Concrete Curb and Gutter LS 1,500.00 $ - LF $ 7.50 1,230 $ 9,225.00 Thomas Lake Road (Cliff Road to Diffley Road) 13 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 200 $ 500.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 2,825 $ 11,300.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 150 $ 2,400.00 2104.523 Salvage Casting EA $ 150.00 $ - 2105.501 Common Excavation CY $ 30.00 1000 $ 30,000.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 980 $ 24,500.00 2360.501 SP WEA240B Wearing Course Mixture (New Trail Construction) TON $ 70.00 575 $ 40,250.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 67 $ 8,710.00 2506.602 Adjust Frame and Ring Casting (Manhole in trail) EA $ 450.00 4 $ 1,800.00 2504.602 Irrigation Repair EA $ 200.00 8 $ 1,600.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 $ - 2506.521 Install Casting EA $ 450.00 $ 2506.602 Line 4' Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 14 $ 5,600.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 2 $ 1,600.00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA 5,000.00 $ - 2506.602 Remove & Replace CB Structure (2'x 3') EA 4,000.00 $ 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA 4,500.00 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA 2,000.00 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 4 $ 400.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 170 $ 1,105.00 2521.501 4" Concrete Sidewalk SF $ 5.00 2,825 $ 14,125.00 2521.501 6" Concrete Bullnose SF $ 7.00 $ - 2531.501 Concrete Curb & Gutter B612 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 1,230 $ 19,680.00 2531.501 Concrete Curb and Gutter, B624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 $ 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 $ - 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 150 $ 9,000.00 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65,00 $ - 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 12 $ 1,800.00 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 4 $ 400.00 2540.602 Repair Landscaping EA $ 350.00 2 $ 700.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 62100 $ 6,210.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 4 $ 500.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 115 $ 5,750.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch)) SY* $ 1.25 1,380 $ 1,725.00 Subtotal $ 199,380.00 5% Contingency $ 9,969.00 Subtotal $ 209,349.00 30% Indirect Costs $ 62,804.70 Part II - Repair Existing Curb & Gutter $ 272,153.70 Thomas Lake Road (Cliff Road to Diffley Road) 14 Item No. Item Unit Unit Price Est Estimated I EA $750.00 8 $ 6,000.00 2504.602 Qty Cost Part III - we Hydrant Improvements Item Unit Unit Price 2504.602 Nozzle Improvement (Type 100) EA $750.00 8 $ 6,000.00 2504.602 Nozzle Improvement (Type 67) EA $2,000.00 10 $ 20,000.00 2504.602 Remove & Replace Hydrant EA $5,000.00 $ - 2104.505 Remove Bituminous Pavement SY $10.00 $ 2105.501 Common Excavation CY $30.00 $ 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 $ 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 $ - 2531.501 Concrete Curb and Gutter, B612 LF $15.00 $ - 2531.501 Concrete Curb and Gutter, 8618 LF $16.00 $ - 2531.507 7" Concrete Driveway Pavement- High Early SY $55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $55.00 $ - 2575.505 Sodding, Type Lawn (Highland) SY $9.00 $ - 2575.535 Water for Turf Establishment GAL $1.00 $ - 2575.551 Select Topsoil /Compost (Grade 1) mix CY $50.00 $ - 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 $ - Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Fire Hydrant Improvements $ 26,000.00 $ 1,300.00 $ 27,300.00 $ 8,190.00 $ 35,490.00 Item No. Item Unit Unit Price Est Estimated 2104.501 Remove Concrete Curb and Gutter LF $7.50 Qty Cost Part IV - Concrete Entrance Replacement 2104.501 Remove Concrete Curb and Gutter LF $7.50 $ - 2104.505 Remove Concrete Driveway /Valley Gutter SY $16.00 210 $ 3,360.00 2104.505 Remove Bituminous Pavement SY $10.00 30 $ 300.00 2105.501 Common Excavation CY $30.00 5 $ 150.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 20 $ 500.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 7 $ 910.00 2506.602 Adjust Frame & Ring Casting (CB) EA $433.00 $ - 2506.602 Remove & Replace Casting (Catch Basin) EA $870.00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $201.00 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $846.00 $ 2531.501 Concrete Curb and Gutter, B612 LF $17.00 $ 2531.501 Concrete Curb and Gutter, B618 LF $17.00 $ - 2531.507 7" Concrete Driveway Pavement- High Early SY $55.00 210 $ 11,550.00 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $48.00 $ - 2575.505 Sodding, Type Lawn (Highland) SY $8.00 $ - 2575.535 Water for Turf Establishment GAL $0.10 3150 $ 315.00 2575.551 Select Topsoil /Compost (Grade 1) mix CY $50.00 8 $ 400.00 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 70 $ 87.50 Thomas Lake Road (Cliff Road to Diffley Road) 15 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part IV - Concrete Entrance Replacement Part I - Bituminous Street Overlay Part 11- Repair Existing Curb & Gutter Part III - Fire Hydrant Improvements Part IV - Concrete Entrance Replacement Project 1164 Total Cost Thomas Lake Road (Cliff Road to Diffley Road) 16 $ 17,572.50 $ 878.63 $ 18,451.13 $ 5,535.34 $ 23,986.46 $ 443,534.91 $ 272,153.70 $ 35,490.00 $ 23,986.46 $ 775,165.07 Appendix B Preliminary Assessment Roll City Project 1167 Thomas Lake Road R -1 Residential R -1 Residential P.I.N. Lots Unit Assessment Total 4201 THOMAS LAKE RD 108385001010 1 $ 900 $ 900 4205 THOMAS LAKE RD 108385001020 1 $ 900 $ 900 4490 THOMAS LAKE CIR ____. ......... _... 107292501010 _ 1 $ 900 $ 900 4500 THOMAS LAKE CIR 107292501020 1 $ 900 $ 900 4510 THOMAS LAKE CIR 107292501030 1 $ 900 $ 900 4520 THOMAS LAKE CIR 107292501040 j 1 $ 900 I $ 900 Subtotal 1 6 1 $ 5,400 R -1 Residential (Un- Platted) R -1 Residential P.I.N. Front Feet Unit Assessment Total 4550 THOMAS LAKE RD 100280083010 400 $ 8.32 $ 3,328 1535 CLIFF RD 100280084011 415 $ 8.32 $ 3,453 LOT 4,1540 THOMAS LAKE POINTE Subtotal 815 107597501050 $ 6,781 R -3 Residential R -3 Residential P.I.N. Units Unit Assessment Total Various Various 76 $ 120 $ 9,120 LOT 1, 1510 THOMAS LAKE POINTE Subtotal 76 107597501020 $ 9,120 R -4 Residential R -4 Residential P.I.N. Front Feet Unit Assessment Total Thomas Lake Point see below 771 $ 16.64 $ 12,829 LOT 1, 1510 THOMAS LAKE POINTE 107597501010 LOT 2,1520 THOMAS LAKE POINTE 107597501020 LOT 3,1530 THOMAS LAKE POINTE 107597501030 LOT 4,1540 THOMAS LAKE POINTE 107597501040 LOT 5 107597501050 LOT 6,1500 THOMAS LAKE POINTE 107597501060 Subtotal 771 $ 12,829 Neighborhood Parks Thomas Lake Road (Cliff Road to Diffley Road) 17 P - Parks P.I.N. Front Foot Unit Assessment Total HEINE POIND PARK 101480000030 10 $ 8.32 $ 83 HIGHLAND TRAIL 100280076012 462 $ 8.32 $ 3,844 $ 5,990 Subtotal 472 1 1 $ 3,927 Community Parks P - Parks P.I.N. Front Foot Unit Assessment Total THOMAS LAKE PARK 107597500010 360 $ 16.64 $ 5,990 $ 6,314 Subtotal 360 P.I.N. $ 5,990 Public Facilities Road Commercial PIN Front Foot Concrete Total 1555 CLIFF RD 107592501030 Front $ 30.50 $ 6,314 1560 THOMAS CENTER DR Public Facilities P.I.N. $ 30.50 Unit Assessment Entrance Total 192 $ 30.50 Foot 649 Subtotal 649 5886 $ 19,795 Total Frontage 11632 Repair 4350 THOMAS LAKE RD 107600001010 901 $ 16.64 $ 24,000 $ 38,993 Subtotal 901 $ 38,993 Cliff Road Commercial PIN Front Foot Unit Assessment Total 1555 CLIFF RD 107592501030 207 $ 30.50 $ 6,314 1560 THOMAS CENTER DR 107592501020 250 $ 30.50 $ 7,625 1566 CLIFF RD 107592501010 192 $ 30.50 $ 5,856 649 Subtotal 649 5886 $ 19,795 Total 690 5.9% Assessment 815 ;107-,835] R -1 Residential Frontage 690 5.9% R -1 Unplatted Res. Frontage 815 7.0% R -3 Residential Frontage 1088 9.4% R -4 Residential Frontage 771 6.6% Neighborhood Park Frontage 472 4.1% Community Park Frontage 360 3.1% Public Facility Frontage 901 7.7% Commercial/ Industrial Frontage 649 5.6% Non - Assessable Frontage 5886 50.6% Total Frontage 11632 100.0% Thomas Lake Road (Cliff Road to Diffley Road) 18 Thomas Lake Road City Of Ea�a112 Street Revitalization - Project 1167 Fig. 1 Engineering Department Location Map PROPOSED 8' BITUMINOUS TRAIL 100' ROW 44' F -F TYPICAL 4 "- 61/2" EXIST. BITUMINOUS .EXIST 7 " -15" AGG. BASE EXIST. TYPICAL SECTION 11 C• 1 44' F -F TYPICAL FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY 3" TYPE 2360 2357 BITUMINOUS TACK COAT BITUMINOUS WEAR COURSE 2" -41/2" EXIST. BITUMINOUS / 6" CI 5 AGG. BASE EXIST. 7" -15" AGG. BASE TYPICAL SECTION EXIST. B618 CURB & GUTTER REMOVE & REPLACE EXIST. 13618/13624 CURB & GUTTER, AS DIRECTED BY THE ENGINEER m City Of �� Thomas Lake Road y R �Il Typical Sections - Project 1167 Fig.3 Engineering Department 41 Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA L. Project 1159, Duckwood Drive (Denmark Avenue to Lexington Avenue) Street Improvements Action To Be Considered; Receive the Draft Feasibility Report for Project 1159 (Duckwood Drive, Denmark Avenue to Lexington Avenue - Street Improvements) and schedule a public hearing to be held on December 16, 2014. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Duckwood Drive, a collector street between Denmark Avenue and Lexington Avenue, in central Eagan. ➢ A structural mill and overlay of this street is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 16, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CL -1 Draft Feasibility Report { ?vim a � .. ._ ,__�' max. � e _ ... c. From: Aaron Nelson, Assistant City Engineer Date: December 16, 2014 Re: Duckwood Drive (Denmark Ave. to Lexington Ave.) Street Revitalization City Project No.: 1159 Attached is the feasibility report for the Duckwood Drive (Denmark Ave. to Lexington Ave.) Street Revitalization, City Project No. 1159. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Date: Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: Nelson Reg. No. 45795 TABLE OF CONTENTS ExecutiveSummary ......................................................................... ..............................1 Introduction / History ....................................................................... ..............................2 Scope................................................................................................ ..............................3 AreaTo Be Included ......................................................................... ..............................3 StreetPavement Evaluation ............................................................. ..............................3 ProposedImprovements .................................................................. ..............................4 Easements /Permits .......................................................................... ..............................6 Feasibility /Recommendations .......................................................... ..............................6 CostEstimate ................................................................................... ..............................6 Assessments..................................................................................... ..............................6 AssessmentFinancing Options ......................................................... ..............................7 RevenueSource ................................................................................ ..............................8 ProjectSchedule ............................................................................... ..............................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Duckwood Drive Project # 1159 Street Area 14,777 Sq. Yds. Street Length 3,230 Feet Streets Included Duckwood Drive Constructed 1980 Overlayed 2000 Crack Sealed - Seal Coated 2005 Absolute Location Section 15 Township 27, Range 23 Relative Location South of Yankee Doodle Road West of Lexington Avenue Project Details • Roadway resurfacing (full width PCI Rating 39/100 Recommended Overlay mill & 2" overlay) • Replacement of damaged curb & Improvement p $ 94,800 Curb Removal 24% gutter • Adjustment /Replacement of: Scope $ 28,243 (8%) $ 320,357 (92 %) • Sanitary /Storm sewer • Utility castings R -1 Residential Lots 2 • Watergate valves R -3 Residential Parcels 4 • Street signage R -4 Residential Parcels 15 • Fire hydrant improvements Neighborhood Park Parcels 1 Cost Estimate/ Revenue Duckwood Drive (Denmark Ave. to Lexington Ave.) 1 Property City Mill & Overlay w/ Signage $ 248,400 $ 28,243 $ 220,157 Repair Existing Concrete Curb & Gutter $ 94,800 - $ 94,800 Fire Hydrant Improvements $ 5,400 - $ 5,400 Total $ 348,600 $ 28,243 (8%) $ 320,357 (92 %) Duckwood Drive (Denmark Ave. to Lexington Ave.) 1 December 16, 2014 Neighborhood Street Revitalization Duckwood Drive (Denmark Ave. to Lexington Ave.) Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 3,230 feet of Duckwood Drive collector roadway in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1980, and overlayed in 2000. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the street located within the project area, which is currently in the 15 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 2005. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the street under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Duckwood Drive (Denmark Ave. to Lexington Ave.) 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. Scope This project will provide resurfacing (full width mill and overlay) for approximately 3,230 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within Section 15, lying South of Yankee Doodle Road, West of Lexington Avenue„ in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows; PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 39, which falls in the "Patch /Repair and /or Overlay" category, as mentioned above. Duckwood Drive (Denmark Ave. to Lexington Ave.) The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. b� ' Proposed Improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 24% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/ Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting Duckwood Drive (Denmark Ave. to Lexington Ave.) 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include " Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter -turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Duckwood Drive (Denmark Ave. to Lexington Ave.) 5 Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Duckwood Drive was reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The street is a 44 feet wide collector roadway and has current traffic volumes of approximately 8,900 vehicles per day. An existing sidewalk runs along the entire north side of the road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. Easement /Permits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that a County right -of -way permit will be required for any work within the Lexington Avenue right -of -way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. Duckwood Drive (Denmark Ave. to Lexington Ave.) 6 It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Duckwood Drive (Denmark Ave. to Lexington Ave.) • Mill & Overlay ......................................... ............................... $ 248,400 • Repair Existing Concrete Curb & Gutter . ............................... $ 94,800 • Fire Hydrant Improvements .................... ............................... $ 5,400 Total............................................ ............................... $ 348,600 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. A 25% credit is proposed because the pavement condition has deteriorated 5 years prior to an anticipated 20 -year pavement life cycle (5/20 =25 %). This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. A pavement thickness factor adjustment is also proposed for residential properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this case, the 2" overlay is being used instead of a 1 -1/2" overlay that would typically be used on similar residential streets. The adjustment factor anticipated is 1.511/2.011, but the actual will be determined by the final design. Duckwood Drive (Denmark Ave. to Lexington Ave.) 7 City Special Assessment Policy Fire Hydrant Improvements - 100% *Of comparable Zoning Equivalent Ratio to total width and /or structural strength (Le,, 32'/44', 32'/52', 44'/52', etc.) Residential Lots — All residential lots (2 R -1, 4 R -3, 15 R -4 — 2,045') having driveway or private street access to Duckwood Drive, as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs for R -1 and R -3 properties, and 75% for R -4 properties, are assessable for collector roadways, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $975/ R -1 lot, $731/ R -3 unit, and $15.73/R -4 F.F. and is calculated as follows: Mill & Overlay: R -1 & R -3 Residential Properties ® 1 R -1 lot = 1 Equivalent Residential Unit (ERU) 1 R -3 unit = 0.75 ERU TOTAL NUMBER OF ERU'S = 2 R -1 + (4 x 0.75) R -3 = 5 ERU's 0 620' R1 /R3 Residential Frontage / 6,460' Total Frontage = 9.6% o $248,400 (Mill & Overlay Costs) x 50% (assessment rate) x 9.6% x 75% (early deterioration) x 32'/44' (street width) x 1.5 "/2.0" (pavement thickness) = $4,878 (Total R1 /R3 Assessment) o $4,878 / 5 ERU's = $975.6, rounded to $975/ ERU ■ R -1= $975 x 1.00 = $975/ lot .. ............................... (2 lots) ■ R -3 = $975 x 0.75 = $731/ unit ............................... (4 units) Mill & Overlay — R -4 Residential Properties o $248,400 (Mill and Overlay Costs) / 6,460' (Total Frontage) = $38.45 /Front Foot o $38.45 / Front Foot x 75% (assessment rate) x 75% (early deterioration) x 32'/44' (street width) = $15.73 / R -4 F.F. Neighborhood Park Parcels — All neighborhood park parcels adjacent to Duckwood Drive, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $7.86 /Park F.F. and is calculated as follows: Mill & Overlay — Park Parcels Duckwood Drive (Denmark Ave. to Lexington Ave.) 8 Assessment Ratio Property City Mill & Overlay- Low - Density Residential (R- 1,2,3) 50 %* 50% Mill & Overlay - High- Density Residential (R -4) 75 %* 25% Neighborhood Parks 50 %* 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements - 100% *Of comparable Zoning Equivalent Ratio to total width and /or structural strength (Le,, 32'/44', 32'/52', 44'/52', etc.) Residential Lots — All residential lots (2 R -1, 4 R -3, 15 R -4 — 2,045') having driveway or private street access to Duckwood Drive, as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs for R -1 and R -3 properties, and 75% for R -4 properties, are assessable for collector roadways, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $975/ R -1 lot, $731/ R -3 unit, and $15.73/R -4 F.F. and is calculated as follows: Mill & Overlay: R -1 & R -3 Residential Properties ® 1 R -1 lot = 1 Equivalent Residential Unit (ERU) 1 R -3 unit = 0.75 ERU TOTAL NUMBER OF ERU'S = 2 R -1 + (4 x 0.75) R -3 = 5 ERU's 0 620' R1 /R3 Residential Frontage / 6,460' Total Frontage = 9.6% o $248,400 (Mill & Overlay Costs) x 50% (assessment rate) x 9.6% x 75% (early deterioration) x 32'/44' (street width) x 1.5 "/2.0" (pavement thickness) = $4,878 (Total R1 /R3 Assessment) o $4,878 / 5 ERU's = $975.6, rounded to $975/ ERU ■ R -1= $975 x 1.00 = $975/ lot .. ............................... (2 lots) ■ R -3 = $975 x 0.75 = $731/ unit ............................... (4 units) Mill & Overlay — R -4 Residential Properties o $248,400 (Mill and Overlay Costs) / 6,460' (Total Frontage) = $38.45 /Front Foot o $38.45 / Front Foot x 75% (assessment rate) x 75% (early deterioration) x 32'/44' (street width) = $15.73 / R -4 F.F. Neighborhood Park Parcels — All neighborhood park parcels adjacent to Duckwood Drive, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $7.86 /Park F.F. and is calculated as follows: Mill & Overlay — Park Parcels Duckwood Drive (Denmark Ave. to Lexington Ave.) 8 o $248,400 (Mill and Overlay Costs) / 6,460' (Total Frontage) = $38.45 / Front Foot o $38.45 / Front Foot x 50% (assessment rate) x 75% (early deterioration) x 32'/44' (street width) x 1.5 "/2.0" (pavement thickness) = $7.86 / Park F.F. The remaining frontage within the project area (4,294' or 66.5 %) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners and park properties. In 2014, the interest rate was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a R -1 residential assessment of $975/lot, a R -3 residential assessment of $731 /unit, and a R- 4residential assessment for each $1,000 assessed, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: R -1 Residential ($975/lot) ___....._,M,.r Pnnci al Year p / Interest Year / Cost /Year i1St Year $195 $46 �.._.� 241- ,- ,.,�.�' 5t Year $195 �$8 R -3 Residential ($731 /unit) 0 Principal / Year Interest / Year Cost /Year I 1 Year $146 $34 $180 5 Year � $146 �$6�, ___,.._..��..__..�...__��$152 ._._..��_.�. R -4 Residential (per $1,000 assessed) Principal /Year Interest /Year Cost /Year r,.,, ._. ...... _...... 1st Year $200 m _ $47 ------ ... . ........... . ........... _ _. F$ 247 .... .._.... 5tt Year �.. .�I $200 $8 �....� _... $208 Bonds may be issued to finance the improvements. Duckwood Drive (Denmark Ave. to Lexington Ave.) 9 Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $314,957 (92% of total street costs). The Combined Utility Fund will finance the estimated $5,400 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one -time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Duckwood Drive (Denmark Ave. to Lexington Ave.) 10 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 248,400 $ 28,243 $ 220,157 Repair Existing Curb & Gutter $ 94,800 - $ 94,800 Fire Hydrant Improvements $ 5,400 - $ 5,400 Totals 1 $ 348,600 $ 28,243 $ 320,357 The Major Street Fund will finance the estimated street related project deficit of $314,957 (92% of total street costs). The Combined Utility Fund will finance the estimated $5,400 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one -time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Duckwood Drive (Denmark Ave. to Lexington Ave.) 10 Prosect Schedule Present Feasibility Report to City Council/ Order Public Hearing .............................................. ............................... November 18, 2014 Informational Meeting .............................................. ............................... December 8, 2014 Public Hearing .................................. ............................... ....................... December 16, 2014 Approve Plans and Specifications ............................. ............................... February 17, 2015 BidDate ......................................................................... ............................... March 26, 2015 AwardContract ........................................ ............................... ..........................April 7, 2015 StartConstruction .............................................................. ............................... May 1, 2015 ProjectCompletion ........................................................... ............................... August, 2015 Final Cost Report .................................... ............................... .....................September, 2015 Final Assessment Hearing ....................................................... ............................... Fall, 2015 First Payment Due with Property Tax Statement ............ ............................... May 15, 2016 Duckwood Drive (Denmark Ave. to Lexington Ave.) 11 Appendix A Preliminary Cost Estimate City Project 1159 Duckwood Drive Item No. Item Unit Unit Price Est Estimated Qty Cost ran i - oiturnmrous street vvenay Item Unit Unit Price Est Estimated Qty Cost 2021.501 Mobilization LS 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 $ - 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 $ - 2232.501 Mill Bituminous Pavement- Full Width (1 -3/4" Depth) SY $ 3.00 14,777 $ 44,331.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 890 $ 2,670.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 1830 $ 109,800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 5 $ 650.00 2504.602 Adjust Gate Valve Box EA $ 175.00 6 $ 1,050.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 3 $ 1,050.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 5 $ 1,500.00 2506.503 Reconstruct 4' Dia. M LF $ 530.00 $ - 2506,602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 $ - 2506.602 Adjust Manhole Casting- Riser Adjustment EA $ 225.00 8 $ 1,800.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 1 $ 825.00 2506.602 Remove & Replace Top Slab w /Cstg (1642B) EA 2,000.00 $ - 2563.601 Traffic Control LS 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 1 $ 130.00 2581.501 Pavement Message Arrow (Left) - Epoxy EA $ 130.00 1 $ 130.00 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 1 $ 175.00 2582.501 Pavement Message (RR x -ing) - Epoxy EA $ 500.00 $ - 2582.502 12" Solid Line White - Epoxy LF $ 5.00 112 $ 560.00 2582.502 4" Solid Line White - Epoxy LF $ 1.00 5300 $ 5,300.00 2582.502 24" Solid Line White - Epoxy LF $ 8.00 96 $ 768.00 2582.502 24" Solid Line Yellow- Epoxy LF $ 6.50 $ - 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 2800 $ 2,800.00 2582.503 Zebra Crosswalk White - Epoxy SF $ 5.00 $ - SP -1 Signage Remove and Replace LS 1 $ 2,410.00 Subtotal $ 181,949.00 5% Contingency $ 9,097.45 Subtotal $ 191,046.45 30% Indirect Costs $ 57,313.94 Part I - Bituminous Street Overlay $ 248,360.39 Item No. Item Unit Unit Price Est Estimated Qty Cost ral t It - 1(UPMF rxibung t.uro & t7ULter 2101.601 Remove Trail Overgrowth LS 1,500.00 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 Duckwood Drive (Denmark Ave. to Lexington Ave.) 12 1430 $ 10,725.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4,00 1750 $ 7,000.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 31 $ 496.00 2104.523 Salvage Casting EA $ 150.00 1 $ 150.00 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70.00 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 35 $ 4,550.00 2504.602 Irrigation Repair EA $ 200.00 5 $ 1,000.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 1.25 $ 625.00 2506.521 Install Casting EA $ 450.00 1 $ 450,00 2506.602 Line 4' Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 6 $ 2,400.00 2506,602 Remove & Replace Casting (Catch Basin) EA $ 800.00 2 $ 1,600.00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA 5,000.00 $ - 2506.602 Remove & Replace CB Structure (2'x 3') EA 4,000.00 $ 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA 4,500.00 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA 2,000.00 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 2 $ 1,000.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 60 $ 390.00 2521.501 4" Concrete Sidewalk SF $ 5.00 1751 $ 8,755.00 2521.501 6" Concrete Bullnose SF $ 7.00 $ - 2531.501 Concrete Curb & Gutter 8612 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, 8618 LF $ 16.00 1430 $ 22,880.00 2531.501 Concrete Curb and Gutter, B624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 $ 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 $ - 2531.507 Concrete Valley Gutter- High Early SY $ 60.00 31 $ 1,860.00 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 $ - 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 3 $ 450.00 2531.618 Truncated Dame Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 2 $ 200.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 15975 $ 1,597.50 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 30 $ 1,500.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 355 $ 443.75 Subtotal C tia aa7 71Z 5% Contingency Subtotal 30% Indirect Costs Part II - Repair Existing Curb & Gutter $ 3,472.36 $ 72,919.61 $ 21,875.88 $ 94,795.50 Item No. Item Unit Unit Price Est Estimated Qty Cost Duckwood Drive (Denmark Ave. to Lexington Ave.) 13 Part III - Fire Hydrant Improvements 2504.602 Nozzle Improvement (Type 67) 2504,602 Remove & Replace Hydrant 2104.505 Remove Bituminous Pavement 2105.501 Common Excavation 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2506.602 Adjust Frame & Ring Casting (CB) 2506.602 Remove & Replace Casting (Catch Basin) 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Remove & Replace Frame & Ring Casting (27 ") 2531.501 Concrete Curb and Gutter, 8612 2531.501 Concrete Curb and Gutter, B618 2531.507 7" Concrete Driveway Pavement - High Early 2531.507 Repair 7" Concrete Driveway Pavement - High Early 2575.505 Sodding, Type Lawn (Highland) 2575.535 Water for Turf Establishment 2575.551 Select Topsoil /Compost (Grade 1) mix 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Fire Hydrant Improvements Part I - Bituminous Street Overlay Part II - Repair Existing Curb & Gutter Part III - Fire Hydrant Improvements Project 1164 Total Cost EA $2,000.00 2 $ 4,000.00 EA $5,000.00 $ - SY $10.00 $ CY $30.00 $ TON $25.00 $ TON $130.00 0 $ EA $400.00 $ EA $800.00 $ EA $450.00 $ EA $825.00 $ LF $15.00 $ LF $16.00 $ SY $55.00 $ SY $55.00 $ SY $9.00 0 $ GAL $1.00 0 $ TON $50.00 0 $ SY $1.25 0 $ Duckwood Drive (Denmark Ave. to Lexington Ave.) 14 $ 4,000.00 $ 200.00 $ 4,200.00 $ 1,260.00 $ 5,460.00 $ 248,360.39 $ 94,795.50 $ 5,460.00 $ 348,615.88 Appendix B Preliminary Assessment Roll City Project 1159 Duckwood Drive Duckwood Drive R -1 Residential P.I.N. Number of Lots E.R.U. Unit Assessment Total 1165 DUCKWOOD DR 102190001550 1 1 $ 975 $ 975 1173 DUCKWOOD DR 102190001540 1 1 $ 975 $ 975 1272 DUCKWOOD DR Subtotal 2 0.75 $ 975 $ 1,950 2 R -1 Lots Total Assessments Duckwood Drive R -3 Residential P.I.N. Number of Units E.R.U. Unit Assessment Total 1264 DUCKWOOD DR 101870001010 1 0.75 $ 975 $ 731 1268 DUCKWOOD DR 101870001040 1 0.75 $ 975 $ 731 1272 DUCKWOOD DR 101870001050 _ 1 0.75 $ 975 $ 731 1276 DUCKWOOD DR 101870001060 1 0.75 $ 975 $ 731 Subtotal 4 $ 698 1 $ 2,925 4 R3 Units Total Assessments 1 $ 2,925 Lexington Avenue R -4 Residential P.I.N. Total Front Feet F.F./ Parcel Assessment Rate / F.F. Total 3575 LEXINGTON AVE S 102195001010 804 804 $ 15.73 $ 12,647 Forest Ridge of Eagan, Block 1, Lot 1 102730001010 Forest Ridge of Eagan, Block 1, Lot 2 102730001020 Forest Ridge of Eagan, Block 1, Lot 3 102730001030 Forest Ridge of Eagan, Block 1, Lot 4 102730001040 Forest Ridge of Eagan, Block 1, Lot 5 102730001050 Forest Ridge of Eagan, Block 1, Lot 6 102730001060 Forest Ridge of Eagan, Block 1, Lot 7 102730001070 Forest Ridge of Eagan, Block 1, Lot 8 102730001080 Forest Ridge of Eagan, Block 1, Lot 9 102730001090 Forest Ridge of Eagan, Block 1, Lot 10 102730001100 Forest Ridge of Eagan, Block 1, Lot 11 102730001110 Forest Ridge of Eagan, Block 1, Lot 12 102730001120 Forest Ridge of Eagan, Block 1, Lot 13 102730001130 Forest Ridge of Eagan, Block 1, Lot 14 102730001140 621* 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44A $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 44.4 $ 15.73 $ 698 Subtotal 1425 1 $ 22,415 *621 Linear Feet shared between all parcels benefiting from access drive off of Duckwood Drive 15'R -4 Parcels Total Assessments I $ 22;415 Neighborhood Parks P - Parks P.I.N. Front Feet Assessment Rate / F. F. Total CLEARY PARK 102195100010 121 $ 7.87 $ 952 Subtotal 121 $ 952 Duckwood Drive (Denmark Ave. to Lexington Ave.) 15 Total Parks Assessments I $ 952 TOTAL ASSESSMENT $ 28,243 Residential Frontage (R -1 & R -3) 620 9.6% Residential Frontage (R -4) 1425 22.1% Parks Frontage 121 1.9% Non - Assessable Frontage 4294 66.5% Total Frontage 6460 100.0% Duckwood Drive (Denmark Ave. to Lexington Ave.) 16 Duckwood Drive City of Eagan Street Revitalization - Project 1159 Fig. 1 Engineering Department Location Map pxw• JQ poomn ana - 694�;oafoad \noadwl ;aaa ;s %oz \s;oafod Allo \2l33NIJN3 \sa3sflm 80' ROW 44' F -F TYPICAL 51/2" EXIST. BITUMINOUS .EXISTS" AGG. BASE EXIST. TYPICAL SECTION 80' ROW 44' F -F TYPICAL 2" FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY EXIST. B618 CURB & GUTTER 2357 BITUMINOUS TACK COAT 3 1/2" EXIST. BITUMINOUS EXIST. 8" AGG. BASE REMOVE & REPLACE EXIST. B618/B624 CURB & GUTTER, AS DIRECTED BY THE ENGINEER PROPOSED TYPICAL SECTION City of EaRan Duckwood Drive Fig.3 Engineering Department Typical Sections - Project 1159 Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA M. Project 1141, Elrene Road Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1141 (Elrene Road, Yankee Doodle Road to 200' south of Trails End Road - Street Improvements) and schedule a public hearing to be held on December 16, 2014. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Elrene Road, from Yankee Doodle Road to 200 feet south of Trails End Road, a collector street in east - central Eagan. ➢ A structural mill and overlay of this street is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, December 16, 2014. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CM -1 Draft Feasibility Report 4 ;�sr . City of Eap ( To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 16, 2014 Re: Elrene Road (Yankee Doodle Road to 870' south) Street Revitalization City Project No.: 1141 Attached is the feasibility report for the Elrene Road (Yankee Doodle Road to 870' south) Street Revitalization, City Project No. 1141. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Date: Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: Aaron Nelson Reg. No. 45795 TABLE OF CONTENTS ExecutiveSummary ....................................................................... ..............................1 Introduction / History ....................................................................... ..............................2 Scope............................................................................................. ..............................3 AreaTo Be Included ........................................................................ ..............................3 StreetPavement Evaluation ........................................................... ..............................3 ProposedImprovements ................................................................ ..............................4 Easements/ Permits ........................................................................ ..............................6 Feasibility /Recommendations ........................................................ ..............................6 CostEstimate ................................................................................. ..............................6 Assessments................................................................................... ..............................6 Assessment Financing Options ........................................................ ..............................7 RevenueSource .............................................................................. ..............................8 ProjectSchedule ............................................................................. ..............................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Elrene Road Project # 1141 Street Area 3450 Sq. Yds. Street Length 870 Feet Overlay • Replacement of damaged curb & Constructed 1974 gutter Curb Removal Reconstructed - Elrene Road • Sanitary /Storm sewer • Utility castings Streets Included Overlay 1991 2 • Street signage Seal Coated 1996 NW Y of Section 13, Absolute Location and NE % of Section 14, Relative Location South of Yankee Doodle Road Township 27, Range 23 East of Lexington Avenue Project Details Cost Estimate/ Revenue PCI Rating 16/100 • Roadway resurfacing (edge mill & Recommended $ 30,554 1 -1/2" overlay) Improvement Overlay • Replacement of damaged curb & - $ 6,800 gutter Curb Removal 5% Scope • Adjustment /Replacement of: • Sanitary /Storm sewer • Utility castings Commercial/ • Water gate valves Industrial Lots 2 • Street signage Cost Estimate/ Revenue Elrene Road (Yankee Doodle Road to 870' south) 1 Property City Mill & Overlay w/ Signage $ 61,100 $ 30,546 $ 30,554 Repair Existing Concrete Curb & Gutter $ 6,700 - $ 6,700 Fire Hydrant Improvements $ 6,800 - $ 6,800 Total $ 74,600 $ 30,546 (31 %) $ 44,054 (59 %) Elrene Road (Yankee Doodle Road to 870' south) 1 December 16, 2014 Neighborhood Street Revitalization Elrene Road (Yankee Doodle Road to 870' south) Eagan, Minnesota Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 870 feet of Elrene Road, a collector roadway in central Eagan, has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1974 and was overlayed in 1991. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 24 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 1996. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Elrene Road (Yankee Doodle Road to 870' south) 2 Infrastructure Review -The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. <;;��Scope This project will provide resurfacing (full width mill and overlay) for approximately 870 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. 1;;��Area to Be Included Properties included in the project lie within the NW %, Section 13, and the NE % of Section 14, lying South of Yankee Doodle Road, East of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. �Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim Elrene Road (Yankee Doodle Road to 870' south) The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 16, which falls in the "Reconstruct /reclaim" categories, as mentioned above. While the pavement condition falls into the Reconstruct /Reclaim category, the types of pavement distresses do not reflect significant subgrade issues, and the existing pavement still has substantial strength. Therefore, a mill & overlay of this street will provide a reasonable pavement life expectancy. The 2015 construction season is the critical time to construct the bituminous overlay on this street, before its condition deteriorates further and warrants full reconstruction. �Proposed Improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 5% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Elrene Road (Yankee Doodle Road to 870' south) 4 Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include " Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter -turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Sidewalk /Path & Pedestrian Ramps — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do not exist. Elrene Road (Yankee Doodle Road to 870' south) 5 Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Elrene Road was reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The street is a 36 feet wide collector roadway and has current traffic volumes of approximately 4,500 vehicles per day. An existing trail runs along the entire east side of the road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. �Easement Permits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that a County right -of -way permit will be required for any work within the Yankee Doodle Road right -of -way. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. Elrene Road (Yankee Doodle Road to 870' south) 6 It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. 1;:�'Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Elrene Road Mill& Overlay ......................................... ............................... $ 61,100 Repair Existing Concrete Curb & Gutter . ............................... $ 6,700 Fire Hydrant Improvements .................... ............................... $ 6,800 Total............................................ ............................... $ 74,600 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay— Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements - 100% Commercial /Industrial — All commercial /industrial properties, as shown on Figure 2, within the project area are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable, regardless of street width. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $35.11 /front foot and is calculated as follows; Elrene Road (Yankee Doodle Road to 870' south) 7 $61,100 (Mill and Overlay Costs) / 1,740' (Total Frontage) = $35.11/ Front Foot $35.11 / Front Foot x 100% (Assessment Rate) = $35.11/ Commercial/ Industrial Front Foot The remaining frontage within the project area (870' or 50 %) is considered non- assessable under the City's Assessment Policy. ;� Assessment Financing Options ........... ............................... The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over ten years for residential owners. In 2014, the interest rate was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a commercial/ industrial property for every $1,000 assessed, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Year Principal Interest p / /Year Cost /Year St �$ $47 �.aa�.�..u..__ [ $147 1 Year 100 S Year Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $37,254 (55% of total street costs). The Combined Utility Fund will finance the estimated $6,800 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one -time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Elrene Road (Yankee Doodle Road to 870' south) 8 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $ 61,100 $ 30,546 $ 30,554 Repair Existing Curb & Gutter $ 6,700 - $ 6,700 Fire Hydrant Improvements $ 6,800 - $ 6,800 Totals 1 $ 74,600 $ 30,546 $ 44,054 The Major Street Fund will finance the estimated street related project deficit of $37,254 (55% of total street costs). The Combined Utility Fund will finance the estimated $6,800 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one -time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Elrene Road (Yankee Doodle Road to 870' south) 8 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing .............................................. ............................... November 18, 2014 Informational Meeting ....................... ............................... .......................December 8, 2014 Public Hearing .................................. ............................... .......................December 16, 2014 Approve Plans and Specifications ............................. ............................... February 17, 2015 BidDate ......................................................................... ............................... March 26, 2015 AwardContract ......................................... ............................... .........................April 7, 2015 StartConstruction .............................................................. ............................... May 1, 2015 ProjectCompletion ........................................................... ............................... August, 2015 Final Cost Report ........................... ......September, 2015 Final Assessment Hearing ....................................................... ............................... Fall, 2015 First Payment Due with Property Tax Statement ............ ............................... May 15, 2016 Elrene Road (Yankee Doodle Road to 870' south) 9 Appendix A Preliminary Cost Estimate City Project 1141 Elrene Road Item No. Item Unit Unit Price Q¢y Estimated Cost Part i - Bituminous Street Overiay Item Unit Unit Price Qty Estimated Cost 2021.501 Mobilization LS 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 9.00 50 $ 450.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 $ - 2232.501 Mill Bituminous Pavement - Full Width (1 -3/4" Depth) SY $ 2.00 3500 $ 7,000.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 225 $ 675.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 52.00 430 $ 22,360.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 120.00 11 $ 1,320.00 2504.602 Adjust Gate Valve Box EA $ 195.00 $ - 2504.602 Repair Gate Valve Mid Section EA $ 356.00 $ 2504.602 Repair Gate Valve Top Section w /Cover EA $ 295.00 $ 2506.503 Reconstruct 4' Dia. MH LF $ 530.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 541.00 1 $ 541.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 201.00 $ - 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 846.00 $ 2506.602 Remove & Replace Top Slab w /Cstg (16428) EA 1,572.00 $ - 2563.601 Traffic Control LS 5,400.00 1 $ 5,400.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 103.00 2 $ 206.00 2581.501 Pavement Message Arrow (Left) - Epoxy EA $ 103.00 1 $ 103.00 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 155.00 $ - 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 155.00 $ 2582.501 Pavement Message (Stop Ahead) - Epoxy EA $ 286.00 $ - 2582.501 Pavement Message (Only) - Epoxy EA $ 286.00 2 $ 572.00 2582.502 12" Solid Line White - Epoxy LF $ 4.00 $ - 2582.502 4" Solid Line White - Epoxy LF $ 1.00 230 $ 230.00 2582.502 24" Solid Line White - Epoxy LF $ 8.00 $ - 2582.502 24" Solid Line Yellow - Epoxy LF $ 8.00 $ - 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 720 $ 720.00 2582.503 Zebra Crosswalk White - Epoxy SF $ 5.00 $ - SP -1 Signage Remove and Replace LS 1,140.00 1 $ 1,140.00 2565.602 NMC Loop Detector EA $ 980.00 0 $ - Subtotal $ 44,717.00 5% Contingency $ 2,235.85 Subtotal $ 46,952.85 30% Indirect Costs $ 14,085.86 Part I - Bituminous Street Overlay $ 61,038.71 Item No. Item Unit Unit Price Qty Estimated Cost Fart u - Kepair txistmg cure & Sutter Elrene Road (Yankee Doodle Road to 870' south) 10 Part II - Repair Existing Curb and Gutter $ 6,715.80 Item No. Item Unit Unit Price I Est I Estimated Cost Elrene Road (Yankee Doodle Road to 870' south) 11 S 2101.601 Remove Trail Overgrowth LS 3,000.00 $ 2104.501 Remove Concrete Curb and Gutter LF $ 8.00 85 $ 680.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.00 $ - 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ 2104.505 Remove Concrete Driveway Valley Gutter Sy $ 12.00 $ 2104.523 Salvage Casting EA $ 159.00 $ 2105.501 Common Excavation Cy $ 27.00 0 $ - 2211.501 6" Aggregate Base, Cl, 5 (100% Crushed) TON $ 22.00 0 $ 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 66.00 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 120.00 3 $ 360.00 2504.602 Irrigation Repair EA $ 203.00 1 $ 203.00 2506.521 Install Casting EA $ 468.00 $ - 2506.602 Line 4' Diameter Structure LF $ 470.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 433.00 2 $ 866.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 870.00 $ - 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA 3,404.00 $ 2506.602 Remove & Replace CB Structure (2'x 3') EA 2,151.00 $ 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA 2,693.00 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA 1,407.00 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 311.00 1 $ 311.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 58.00 1 $ 58.00 2521.501 6" Concrete Fed Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.00 $ - 2521.501 4" Concrete Sidewalk SF $ 6.00 $ 2521.501 6" Concrete Bullnose SF $ 7.00 $ 2531.501 Concrete Curb & Gutter 8612 LF $ 16.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 35 $ 560.00 2531.501 Concrete Curb and Gutter, B624 LF $ 17.00 50 $ 850.00 2531.501 Concrete Curb and Gutter, D412 LF $ 14.00 $ - 2531.501 Concrete Curb and Gutter, Surmountable LF $ 17.00 $ 2531.507 Concrete Valley Gutter- High Early Sy $ 58.00 $ 2531.507 Repair 7" Concrete Driveway Pavement - High Early Sy $ 48.00 $ 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 140.00 $ 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 170.00 $ - 2540.602 Repair Underground Electric Fence EA $ 117.00 1 $ 117.00 2540.602 Repair Landscaping EA $ 253.00 $ - 2572.503 Application of Water for Turf Establishment GAL $ 1.00 675 $ 675.00 2573.530 Storm Drain Inlet Protection EA $ 95.00 1 $ 95.00 2575.551 Select Topsoil/ Grade 1 Compost Mix Cy $ 50.00 2 $ 100.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) Sy $ 3.00 15 $ 45.00 Subtotal $ 4,920.00 5% Contingency $ 246.00 Subtotal $ 5,166.00 30% Indirect Costs $ 1,549.80 Part II - Repair Existing Curb and Gutter $ 6,715.80 Item No. Item Unit Unit Price I Est I Estimated Cost Elrene Road (Yankee Doodle Road to 870' south) 11 Subtotal $ 5,000.00 5% Contingency Qty 250.00 Part III - Fire Hydrant Improvements $ 5,250.00 30% Indirect Costs $ 2504.602 Nozzle Improvement (Type 67) EA $2,000.00 Part I - Bituminous Street Overlay $ 2504.602 Remove & Replace Hydrant EA $5,000.00 1 $ 5,000.00 2104.505 Remove Bituminous Pavement Sy $10.00 $ - 2105.501 Common Excavation Cy $30.00 $ 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 0 $ 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 $ 2531.501 Concrete Curb and Gutter, 8612 LF $15.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $16.00 $ - 2531.507 7" Concrete Driveway Pavement - High Early Sy $55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early Sy $55.00 $ - 2575.505 Sodding, Type Lawn (Highland) Sy $9.00 0 $ - 2575.535 Water for Turf Establishment GAL $1.00 0 $ 2575.551 Select Topsoil /Compost (Grade 1) mix TON $50.00 0 $ 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) Sy $1.25 0 $ Subtotal $ 5,000.00 5% Contingency $ 250.00 Subtotal $ 5,250.00 30% Indirect Costs $ 1,575.00 Part III - Fire Hydrant Improvements $ 6,825.00 Part I - Bituminous Street Overlay $ 61,038.71 Part II - Repair Existing Curb & Gutter $ 6,715.80 Part III - Fire Hydrant Improvements $ 6,825.00 Project 1163 Total Cost $ 74,579.51 Elrene Road (Yankee Doodle Road to 870' south) 12 Appendix B Preliminary Assessment Roll City Project 1141 Elrene Road Elrene Road PD - Planned Development P.I.N. Front Footage Rate /F.F. Total (West Publishing Co.) 10- 83803 -00 -030 383 $ 35.11 $ 13,447 (West Publishing Co.) 10- 83803 -00 -020 487 $ 35.11 $ 17,099 Subtotal 870 $ 30,546 Total Assessments 1 $ 30,546 Commercial/ Industrial Frontage 870 50.0% Non - Assessable Frontage 870 50.0% Total Frontage 1740 100.0% Elrene Road (Yankee Doodle Road to 870' south) 13 Elrene Road City of Eagan Street Revitalization - Project 1141 Fig. 1 Engineering Department I Location Map Elrene Road Street Revitalization - Project 1141 City of Eap Date: 10 -22 -2014 Fig. 2 80' ROW 36' -44' F -F TYPICAL 3 1/2 " -5" EXIST. BITUMINOUS EXIST. 6" CL. 5 AGG. BASE EXIST. 9 " -10" CL.3 AGG. BASE EXIST. TYPICAL SECTION O -.n 36' -44' F -F TYPICAL FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY 357 BITUMINOUS TACK COAT 1/2"- 3" EXIST. BITUMINOUS KIST. 6" CL. 5 AGG. BASE KIST. 9 " -10" CL,3 AGG. BASE EXIST, 8618 & B624 CURB & GUTTER REMOVE & REPLACE EXIST. B618/B624 CURB & GUTTER, AS DIRECTED BY THE ENGINEER PROPOSED TYPICAL SECTION q> City of Evan Elrene Road Fig.3 Engineering Department Typical Sections - Project 1141 Agenda Information Memo November 18, 2014, Eagan City Council Meeting CONSENT AGENDA N. Approve Final Planned Developments for Lots 1 & 2, Block 1, CityVue Commons Addition Actions To Be Considered: To approve a Final Planned Development upon approximately 1.25 acres legally described as Lot 1, Block 1, CityVue Commons Addition. To approve a Final Planned Development upon approximately 2.8 acres legally described as Lot 2, Block 1, CityVue Commons Addition. Facts: ➢ The subject site is part of the CityVue Commons Development, which received Preliminary Planned Development approval on June 17, 2014. ➢ Lot 1 consists of a 10,000 square foot retail building. ➢ Lot 2 consists of a 10 story apartment building and parking ramp. ➢ The final development plans have been reviewed by staff and are consistent with the preliminary approvals, as amended. ➢ All documents and agreements are anticipated to be in order for execution at the City Council meeting on November 18, 2014. Issues: None Attachments: (1) CN -1 Location Map Z a U- o 0 F° fV m c N C O v CL Co (L V C J ° limp o LO 0 LA0 0 o _ U O �N1 n7 p0 0 Q hON- 4VOM:klNno@ �, �,�. oil � prl� %Aj ff[ll7 L ��wloom rra11 ww .o . nv' ®A��ww rw-rr rw �I� /OrAww ww��tswr ww - ®® r ■� r NMiii•..� �► ::;�� = � ®1111 �� fly r viii r��,, '; ��►',' c E E c 0 a m to CQ CD Ln O w O ♦♦++ V o N = LL. M U-T C.7 u Z d � � a�U Z a U- o 0 F° fV m c N C O v CL Co (L V C J ° limp o LO 0 LA0 0 o _ U O �N1 n7 p0 0 Q hON- 4VOM:klNno@ �, �,�. oil � prl� %Aj ff[ll7 L ��wloom rra11 ww .o . nv' ®A��ww rw-rr rw �I� /OrAww ww��tswr ww - ®® r ■� r NMiii•..� �► ::;�� = � ®1111 �� fly r viii r��,, '; ��►',' o a 9� Wow :d 0 '6 ®.. ........ Z a U- o 0 F° fV m c N C O v CL Co (L V C J ° limp o LO 0 LA0 0 o _ U O �N1 n7 p0 0 Q hON- 4VOM:klNno@ �, �,�. oil � prl� %Aj ff[ll7 L ��wloom rra11 ww .o . nv' ®A��ww rw-rr rw �I� /OrAww ww��tswr ww - ®® r ■� r NMiii•..� �► ::;�� = � ®1111 �� fly r viii r��,, '; ��►',' Agenda Information Memo November 18, 2014, Eagan City Council Meeting CONSENT AGENDA O. Approve Final Planned Development for Lot 4, Block 1, Diffley Marketplace 2nd Addition Action To Be Considered: To approve a Final Planned Development upon approximately one acre legally described as Lot 4, Block 1, Diffley Marketplace 2nd Addition. Facts: ➢ The subject site is part of the Diffley Marketplace Planned Development, which was established in 2007. ➢ In 2013, the Diffley Marketplace Preliminary Planned Development was amended to permit a full- service restaurant with on -sale liquor and outdoor dining upon the subject site. ➢ The final development plans have been reviewed by staff and are consistent with the preliminary approvals, as amended. ➢ All documents and agreements are anticipated to be in order for execution at the City Council meeting on November 18, 2014. Issues: None Attachments: (1) CO -1 Location Map c O O E oa o < z , ON N m � N of L _ O Y m O � C m �- Z V N L ai CL z U- o 0 <1z F fV B c w c o 0 U Y m m a v o tm ® o ito 0 W, W �i► ®`��,� .;�!��'� � o��'�;1, ® ®��r� ®�; �"� ®��® ® ® ®� ®►� M■E��■ .� � "��► � � �; a e..��•• �►�� r . '�•,�� .. -mar ® �� ' 1 -�r.0 5111•. �� 111t .':►fir � •.iii r,o,r .�rl� Q ®_ ...E . � ■®n ®r� � '� ��.� ,■...■ i��r�. . x:49 � � t �� NOON ■■■■. O GC! w a o c O O E oa o < z , ON N m � N of L _ O Y m O � C m �- Z V N L ai CL z U- o 0 <1z F fV B c w c o 0 U Y m m a v o tm ® o ito 0 W, W �i► ®`��,� .;�!��'� � o��'�;1, ® ®��r� ®�; �"� ®��® ® ® ®� ®►� M■E��■ .� � "��► � � �; a e..��•• �►�� r . '�•,�� .. -mar ® �� ' 1 -�r.0 5111•. �� 111t .':►fir � •.iii r,o,r .�rl� Q ®_ ...E . � ■®n ®r� � '� ��.� ,■...■ i��r�. . x:49 � � t �� NOON ■■■■. Agenda Information Memo November 18, 2014, Eagan City Council Meeting CONSENT AGENDA P. APPROVE an Easement Vacation, Final Subdivision (Eagan Promenade 4th Addition) and Final Planned Development — Chick -fil -A Actions To Be Considered: To approve an Easement Vacation of public drainage and utility easements located on Lot 1, Block 2, Eagan Promenade. To approve a Final Subdivision (Eagan Promenade 4th Addition) to create 2 lots upon property located at 3380 Denmark Avenue. To approve a Final Planned Development for a restaurant with drive - through service (Chick- fil -A), upon Lot 2, Block 1, Eagan Promenade 4th Addition Facts — Easement Vacation: ➢ A Vacation of Easements is proposed in conjunction with the dedication of required drainage and utility easements with the Eagan Promenade 4th Addition plat. ➢ On March 11, 2014, City staff received a petition from the developer requesting the vacation of an existing drainage and utility easement on the properties. ➢ The Vacation of the easement would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ The Final Plat of Eagan Promenade 4th Addition incorporates all necessary public drainage and utility easements on this property. ➢ On May 5, 2014, a public hearing was held and action was continued to coincide with future City Council consideration of the Eagan Promenade 4th Addition final plat and subdivision. No objections have been received to date. ➢ This Vacation request has been reviewed by Public Works (Engineering Division) staff and found to be in order for favorable Council action to coincide with consideration of the Eagan Promenade 4th Addition. Facts — Final Subdivision: ➢ The Preliminary Subdivision for Eagan Promenade 4th Addition was approved by the City on August 19, 2014. ➢ Eagan Promenade 4th Addition is a replat of Lot 1, Block 2, Eagan Promenade. The subdivision creates 2 lots upon the existing TCF Bank property for the development of a restaurant with drive - through service (Chick- fil -A). ➢ The Eagan Promenade 4th Addition plat has been reviewed and approved for mylars by the County Surveyor. ➢ All documents and agreements are anticipated to be in order for execution at the City Council meeting on November 18, 2014. Facts — Final Planned Development: ➢ On August 19, 2014, an Amendment to the Final Planned Development for the subject site was approved allowing subdivision of the property and development of a restaurant with drive - through service (Chick- fil -A) upon the new parcel. ➢ Pursuant to the PD Amendment and conditions of approval, Chick -fil -A submitted development plans for Final Planned Development of Lot 2, Block 1, Eagan Promenade 4th Addition. ➢ The final development plans and plat have been reviewed by staff and are consistent with the preliminary approval. ➢ All documents and agreements are anticipated to be in order for execution at the City Council meeting on June 3, 2014. Attachments: (3) CP -I Location Map CP -2 Easement Vacation Location and Legal Description graphic CP -3 Final Plat Eagan Promenade 4th Addition x ad 0 o. o Y -a a E w CD c E O0 0 a CL R3 W Y O N .v ,= w� ENV- V ZV > V N d � 'o a L ai a w c� Ua <1z 1 LL ° ° r° CV m m V e v_, c o a m ° a m a v as t Joe d ° J ®!� to ° lHn00 NVW213HS w U a o cn I}i W V z 3 V/ PH�- 9F IN I® log 1 111111 u r R=.r tC� O w 0 x ad 0 o. o Y -a a E w CD c E O0 0 a CL R3 W Y O N .v ,= w� ENV- V ZV > V N d � 'o a L ai a w c� Ua <1z 1 LL ° ° r° CV m m V e v_, c o a m ° a m a v as t Joe d ° J ®!� to ° lHn00 NVW213HS w U a o cn I}i W V z 3 V/ PH�- 9F IN I® log 1 111111 u r R=.r 494 L 1-T YANKEE -DOODLE RD. 28 Ml3ND07A HEIGHTS CITY OF EAGAN 17 Proposed Easement Vacation Location Map City of Eapo Lot 1, Block 2, Eagan Promenade NE OAK RD. I / ) I Fig. 1 3/12/2014 i stn W J9 p°'o �A i W ~41 'rig p°'o W , r� tlY'09Z �;J , aeroe M.00la 1.005 -- — ..W I -� -- - t - I I Ici i juI�! L. 1 k �1•` � b I a l tail 1 1 �i II 1 C1 w I, 11� b `a� �•eo,DeaDita4tiooxDe4� _ w ��J I Co,DyDtN 1� �` :arinr:3,t y I 4t1y�Wr�rFTq I � r g � � U 4 0; ° n I � o 4 I I I _ U¢ W ro W Ob'99Z . -86'OL 31,001, Z1.00N- AA i.00.Z 6000 6 � X05'6 3 „£5,85 ZLS 9Z'09 I W U 9L'966 3 XOZ6o00 N i� z \ _____ I 1(V 1 p M ry N 2 W /�W a1 1 1 to wb I I I” 100 ZjM h00 I _- W'1 I I yy WI N IZ IC_' 5 1_ 1 ¢ - -ftl - �j p1 N "% / / I I I � n 1 I I I LLJ Z 2 ��'W hl Z p „ h�' 9Z os W O Nb b / Y 2 W T y3O o\ V v1 — _ 0 69 LO WM Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA Q. Inflow & Infiltration (I &I) Program Surcharge Appeals Action To Be Considered: Approve the recommendations of the Public Works Committee regarding various appeals to Inflow & Infiltration (1 &1) Program and Water Meter Replacement Program surcharges. Facts: ➢ On September 1, 2009, the City Council adopted an amendment to City Ordinance 3.40 regarding the Rules and Regulations relating to Sanitary Sewer Service that requires compliance with a mandatory inspection program and any related corrective work orders. ➢ On December 15, 2009, the City Council implemented the Inflow and Infiltration (1 &1) Inspection Program /Policy to eliminate clearwater flow from the sanitary sewer system. ➢ On May 15, 2012, the City Council adopted an amendment to City Ordinance 3.20 regarding the Rules and Regulations relating to Water Service that requires compliance with a mandatory inspection program and any related meter replacement. ➢ Part of the amendments, and accordingly the I &I Inspection and Water Meter Replacement Programs, incorporated fee schedules that provided for surcharges to be placed against utility billing accounts for those properties that either didn't schedule an inspection or did not complete a resulting corrective work order or meter replacement within the prescribed time frame. ➢ The Surcharge Fee is $150 per month for Single Family properties and $500 per month for all others. As of this fall, the City has levied approximately 1600 surcharges (252 of these being removed) totaling over $200,000. Several of these surcharges represent multiple months for the same property. ➢ To date, staff has received 72 surcharge appeals (0.3% of all I &I inspected properties). In anticipation of such appeals, the Council directed the Public Works Committee to review any appeals and provide their recommendation back to the Council under the Consent Agenda. Staff has recently heard from 4 of these properties who want to appeal their remaining surcharge(s). ➢ At the November 5, 2014, Public Works Committee meeting, the Committee addressed the following surcharge appeals with the corresponding recommendations for the Council's action. As a result of their review, 3 of the appeals are recommended to be granted with related surcharges waived. The 4th appeal is recommended for only partial approval and denial of the certified portion with said related surcharges reaffirmed. o Jerry Pritchett, 3760 Blackhawk Road — Remove $150 surcharge (utility account) o Tom Bowlin, 1665 Oakbrooke Circle — Remove $300 surcharge (utility account) o Mohmmid Gaffar, 1593 Raindrop Dr — Remove $150 surcharge (utility account) o John Rubesch, 3262 Black Oak Drive — Remove $1,050 surcharge (utility account); Deny the remainder of the appeal and reaffirm the $6,150 surcharge (certified) ➢ The 4t" property accrued several monthly surcharges resulting in significant liabilities against said account while the City wasn't able to inspect the property. Staff tried numerous and various personal contact options in an effort to achieve compliance. The remaining surcharges were already certified to Dakota County for collection with property taxes prior to notification of the appeal. Attachments: (0) Agenda Information Memo November 18, 2014, Eagan City Council Meeting CONSENT AGENDA: R. Adopt a resolution to accept a grant from AAA Minnesota /Iowa to purchase safety training dolls. Action To Be Considered: Adopt a resolution authorizing acceptance of $250 from AAA Minnesota /Iowa to purchase safety training dolls. Facts: ➢ In 2013, the police department provided 210 child safety seat inspections for residents of Eagan. ➢ In addition, the police department provides child safety seat clinics and presentations to daycare and foster care providers throughout the year. ➢ To further enhance our training, the police department has applied for a grant from AAA Minnesota /Iowa to fund the purchase of training safety dolls. ➢ The dolls are similar in size to actual infants and children and will assist in teaching parents, providers and police officers how to properly secure a child in a child safety seat. ➢ The police department was informed on 11 -4 -14 that they have been awarded a $250 grant to purchase these dolls. ➢ The police department is requesting that the grant be accepted and a one -time budget adjustment be authorized for that amount into budget item: 1104 -6220. Attachments: (1) CR -1 Resolution CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN AAA Minnesota /Iowa WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, AAA Minnesota/Iowa has presented the police department with a grant. The funds will be used to purchase safety training dolls to be used as part of child safety seat trainings. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two - thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the grant is hereby accepted for use by the City; BE IT FURTHER RESOLVED, that the City sincerely thanks AAA Minnesota /Iowa ADOPTED this 18t' day of November, 2014. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Cleric Motion by: Seconded by: Those in Favor: Those Against: Date: Agenda Information Memo November 18, 2014, Eagan City Council Meeting CONSENT AGENDA S. Approve The 2015 Parks And Recreation Capital Improvements Program. Action To Be Considered: To approve the 2015 Parks and Recreation Department CIP for park improvements. Facts: ➢ The Advisory Parks Commission (APrC) has prepared and updated CIP for the years 2015 -2019. The CIP is consistent with the goals of the 20/20 Vision Plan and existing master plans. ➢ At their meeting on September 15, 2014, the APrC took formal action to recommend specific approval of the 2015 CIP projects with the years 2016 -2019 considered as preliminary and subject to change. ➢ The City Council reviewed the CIP at their workshop on November 12, 2014 and suggested no changes to the 2015 CIP. ➢ Funding for the CIP has historically come from the Park Site Fund (PSF), which is primarily money collected from developments at the time of platting in lieu of land dedication. Starting with the 2012 budget the City Council designated a $400,000 annual allocation to fund what is now called the Park Systems Development and Renewal and Replacement Fund. ➢ Proposed 2015 CIP Projects: o Moonshine Park Phase II Improvements /$250,000 - Implementation of the park improvement master plan developed for the new park property acquired through dedication on the south shore of LeMay Lake. o Thresher Fields Drainage System Phase 11/$85,000 - Installation of a sub- surface drainage system to help alleviate water issues on south fields, expanding the north field drainage system installed in 2014. o Rahn Park Electrical Upgrades /$50,000 - Installation of electrical service for maintenance and user needs, and any future scoreboards on Rahn Park baseball field #1 and other Rahn Park athletic fields TBD. o Community Center Entrance Signage Upgrade /$25,000 - Replace and upgrade the entrance signage at the Community Center primary entrances. o Heine Pond Park Fishing Pier Installation /$40,000 - Install a floating, accessible fishing pier on Heine Pond. • Park Master Plan Update /$45,000 - Analyze, update and combine the 20/20 Vision Plan and the 1994 Park Systems Plan into a singular planning document. • Playground Installation @ sites TBD /$75,000 - Continuation of the ongoing program of playground replacement. Playgrounds are replaced on a rotational basis or as determined by inspections. Determinations are generally made in the spring. o Small Projects @ site TBD /$35,000 - Continuation of funding for special needs, partnerships, grant matches and small unanticipated projects that become necessary or apparent during the course of the year. Estimated total 2015 expenditure from Park Site Fund = $605,000 Attachments: (1) CS -1 2015 Capital Improvements Projects Budget Sheet C O t! M CL O C O coO v N CL O O d C N N c0-I O O Q N � O Q. N ,co C N O a LL U �-I O 04 a rn 0 N N LO ci O N a U N bA a 0=0 C7 o. U in 6 I d L II I a a. C7 O O 00 0 0 O 00 O O 0 0 0 0 0 0 o 00 0 0 00 � 0`00 c I 4A, 00 II O O O N U + O Om O N C (0 (6 C m - O ILO 0 j U J U cI 00 LO It � O O Q CL c-I O 46� } ff} O E ON 4 LU LiNI II ± N (f} O fn C U J F II (0 ca a p m O N O nA tY O O Ln c N LU m 0 cn w N O W E J �1 W m N bA a LL W U- L- LL LL LL LL LL N 0 O O O O O O O O (a 0 O O O O O O O M E N ia � � � W m � Q C CL (0 a c�a w :D a co ao Q V i O bA ? = U LL U O O CL 0 Q W LL (L CL L7 i N C W i a C C o 0 N N 00 c U 0 O O J :E H (2 Lu S Lm- LL U �-I O 04 a rn 0 N N LO ci O N a U N bA a 0=0 C7 o. U in 6 I d L II I a a. C7 O O 00 0 0 O 00 O O 0 0 0 0 0 0 o � � 0`00 c I 4A, 00 II N U + N C (0 (6 C m j U J U cI O O Q CL N m E ON 4 LU LiNI Agenda Information Memo November 18, 2014 Eagan City Council Meeting CONSENT AGENDA T. Contract 14 -08, TH 55 / TH 149 Upgrade, Traffic Signal Improvements Traffic Signal Material and Equipment Action To Be Considered: Approve Change Order No. 3 to Contract 14 -08 (TH 55/149 Roadway Safety and Capacity Upgrade — Traffic Signal Material and Equipment) and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ Contract 14 -08 provides for the advance purchase of signal mast arms, poles, and luminaires for the TH 55/149 Roadway Safety and Capacity Upgrade (Contract 14- 04). Significant lead time was required to fabricate the traffic signal materials in order to have the traffic signal improvements installed on schedule with Contract 14 -04. ➢ On March 18, 2014, the City Council awarded the base bid for Contract 14 -08 for these improvements to Millerbernd Manufacturing Co. ➢ Change Order No. 3 provides for the addition of sales tax for the two (2) audible pedestrian signal (APS) pushbutton pole adaptors for installation at the TH 55 /Lone Oak Road intersection provided for in Change Order No. 2. (ADD $38) ➢ Change Order No. 3 provides for a total ADD of $38.00 (0.00% of original contract). The cost of the additional work will be split as follows; 55% Dakota County and 45% City of Eagan Major Street Fund ($17.10). ➢ This change order has been reviewed by the Public Works Department (Engineering Division). The associated cost is the relevant sales tax and the change order is in order for favorable Council action. Attachments: (0) Agenda Information Memo November 18, 2014, Eagan City Council Meeting CONSENT AGENDA: U. Approve A Joint Powers Agreement To Continue Participation In The Dakota County Drug Task Force. Action To Be Considered: To approve the renewal of a Joint Powers Agreement allowing the City of Eagan to continue its participation in the Dakota County Drug Task Force. The signed agreement would be in effect until December 31, 2019. Facts: ➢ The City of Eagan has participated in a Drug Task Force since 1988 by providing a fulltime Detective. ➢ The task force is currently made up of the following consortium of governmental entities: Apple Valley, Burnsville, Farmington, Eagan, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul, Savage, West St. Paul, and the Dakota County Sheriff's Office. ➢ The aforementioned governmental agencies have entered into a joint powers agreement to support and maintain the Dakota County Drug Task Force. ➢ The Eagan City Attorney has reviewed the Joint Powers Agreement. Attachments: (1) CU -1 Joint Powers Agreement DAKOTA COUNTY DRUG TASK FORCE JOINT POWERS AGREEMENT The parties to this Agreement are units of government responsible for the enforcement of controlled substance laws in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes §471.59. NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Drug Task Force ( "Task Force "). 2. General Purpose. The purpose of this Agreement is to establish an organization to coordinate efforts to investigate illegal drug activity and assist in the prosecution of drug offenders. 3. Members. The members of this Agreement shall consist of the following units of government: City of Apple Valley City of Burnsville City of Eagan City of Farmington City of Hastings City of Inver Grove Heights City of Lakeville 4. Administrative Board. City of Mendota Heights City of Rosemount City of Savage City of South St. Paul City of West St. Paul Dakota County 4.1 Creation and Composition. A joint powers board, known as the Drug Task Force Administrative Board, is established for the purposes contained herein with the powers and duties set forth in this Agreement. The Board shall consist of one member from each of the member units of government, appointed by their respective police chief or sheriff, plus one member appointed by the Dakota County Attorney. Board members appointed by police chiefs and the sheriff must be full -time supervisory peace officers of their jurisdiction or office. Board members shall not be deemed employees of the Task Force and shall not be compensated by it. 4.2 Term. Board members shall serve at the pleasure of their respective police chief, sheriff or county attorney, or their legal successor. In the event that any Board member shall be removed by the appointing agency, the vacancy shall be filled by the appropriate appointing agency. 4.3 Officers, In January of each year, the Board shall elect from its members a chair, a vice - chair, a secretary /treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. Officers shall serve for a term of one (1) year or until the officer ceases to be a board member, whichever is shorter. 4.4 Meetings. The Board shall have regular and special meetings at such times and places as the Board shall determine. Special meetings may be held on three (3) days' notice by the chair or any two (2) board members; except that a special meeting to consider adoption of or amendments to the Board's operating rules pursuant to paragraph 6.1 shall require ten (10) days' notice. The presence of two - thirds (2/3) of the board members at a meeting shall constitute a quorum. 4.5 Voting. Each Board member shall be entitled to one vote. Proxy voting is not permitted. The Board shall function by a majority vote of the board members present. DAKOTA COUNTY DRUG TASK FORCE 1 2015 -2019 JOINT POWERS AGREEMENT 6. Duties of the Administrative Board. 5.1 The Board shall formulate a program to carry out its purpose. 5.2 The Board shall coordinate intelligence between the members and the Task Force 5.3 The Board shall appoint and supervise the Task Force Commander. The Board may appoint and supervise Team Leaders. All such appointments are subject to the concurrence of the Task Force Commander's police chief or sheriff. 5.4 The Board shall cause to be made an annual independent audit of the books and accounts of the Task Force and shall make and file a report to its members which includes the following information: (a) the financial condition of the Task Force; (b) the status of all Task Force projects; (c) the business transacted by the Task Force; and (d) other matters which affect the interests of the Task Force. 5.5 The Task Force's books, reports and records shall be open to inspection by its members at all reasonable times. 6. Powers of the Administrative Board. 6.1 The Board may adopt and amend such bylaws that it may deem necessary or desirable for the conduct of the business of the Board. Such bylaws shall be consistent with the terms of this Agreement and any applicable laws or regulations. 6.2 The Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment of its duties and enforce such contracts to the extent available in equity or at law. The Board may authorize the chair of the Board to execute those contracts. 6.3 The Board may disburse funds in a manner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the parties to this Agreement. 6.4 The Board may apply for and accept gifts, grants or loans of money or other property or assistance from- the United States Government, the State of Minnesota, or any person, association or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money, property or assistance in accordance with the terms of the gift, grant or loan relating thereto. 6.5 The Board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which it is organized. 6.6 The Board may contract with any of its members to take title to, hold, manage and convey real property obtained by the Board and on its behalf as a result of civil asset forfeiture proceedings; to enter into contracts regarding such real property; and to pay reasonable and necessary expenses related to the hold, managing and conveyance of such real property. The member shall be entitled to reimbursement for such expenses upon sale of the property and shall transmit any net proceeds to the Board. If expenses exceed the sale of proceeds, the Board shall reimburse the member from other funds. 6.7 The Board shall obtain liability insurance to indemnify the Board and its members for actions of the Board and the members of this Agreement arising out of this Agreement. DAKOTA COUNTY DRUG TASK FORCE 1 2015 -2019 JOINT POWERS AGREEMENT 6.8 The Board may hold such property as may be required to accomplish the purposes of this Agreement and upon termination of this Agreement make distribution of such property as provided for in this Agreement. 6.9 The Board may recommend changes in this Agreement to its members. 7. Budgeting and Funding. 7.1 The members intend to fund the cost of operation of the Task Force from grant funds and matching funds from member cities and Dakota County, from the proceeds of forfeiture actions, and from restitution. It is the members' intention that matching funds shall fund the continued cost of maintaining the replacement officers for the full -time officer assigned by some members to the Task Force. 7.2 The Board shall adopt a budget based upon grant funds, member matching funds and money made available from other sources. The Board may amend the budget from time to time. 7.3 The Board may contract with any of its members to provide budgeting and accounting services necessary or convenient for the Board. Such services shall include, but not be limited to: management of all funds, including member contributions and grant monies; forfeiture proceeds; payment for contracted services; and relevant bookkeeping and recordkeeping. No payment on any invoice for services performed by any person providing services in connection with this Agreement shall be authorized unless approved by the chair, vice -chair or secretary /treasurer. 7.4 The members agree to contribute their grant funds and required matching funds to operate the Task Force. 7.5 All funds shall be accounted for according Secretary /Treasurer shall make a monthly financial fund balances to the Board. 7.6 The Board may not incur debts. to generally accepted accounting principles. The report of all expenditures and receipts, and current 7.7 The Board's obligation to reimburse members for any expense, furnish equipment and the like is contingent upon the receipt of grant funds for that purpose. If insufficient grant funds are received, the Board may reduce the level of reimbursement and /or reduce other expenditures. 8. Agent. 8.1 Each member shall inform the Board in December of each year the allocated number of experienced, full -time licensed peace officer(s) to serve as Agents for the Task Force for the proceeding calendar year. The maximum number of licensed peace officers each member may assign to the Task Force, with the exception of the Dakota County Sheriff is two members. The maximum number of licensed peace officers the Dakota County Sheriff may assign to the Task Force is five. The number of licensed peace officer(s) per member allowed to serve as Agents for the Task Force must be approved in advance by the Board. 8.2 Agents shall not be employees of the Task Force. Agents shall remain employees of the member that has assigned them to the Task Force and shall be compensated by that member. Each party to this Agreement shall be responsible for injuries to or death of its own personnel. Each party to this Agreement waives its right to sue any other party for any workers' compensation benefits paid to its own employee or their dependents, even if the injury were caused wholly or partially by the negligence of any other party, or its officers, employees or agents. DAKOTA COUNTY DRUG TASK FORCE 3 2015 -2019 JOINT POWERS AGREEMENT 8.3 Agents will be responsible for drug investigation, including intelligence management, case development, case charging, handling and processing of evidence. Agents will also assist other Agents in surveillance and undercover operations. To the extent authorized by law Agents will work cooperatively with assisting agencies, including sharing intelligence and information acquired by agents pursuant to this Agreement. 8.4 Agents will be supervised by the Task Force Commander or, in his /her absence, by the Team Leader assigned by the Task Force Commander to act in his /her behalf. 8.5 The member appointing the Agent shall furnish the Agent a weapon, cellular phone, and a vehicle and pay any lease payments, insurance, maintenance and operating costs of the vehicle. Further, the member appointing the Agent shall pay all expenses associated with tuition, travel, lodging and meals. Each party shall be responsible for damages to or loss of its own equipment. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or loss were caused wholly or partially by the negligence of any other party or its officers, employees or agents. 8.6 The members shall maintain the officer positions hired to replace the officer assigned to the Task Force, or maintain the Full Time Equivalent staffing assigned to the Task Force as shown in 8.1. 9. Task Force Commander and Team Leader(s). 9.1 From among the full -time Agents assigned by members, the Board shall appoint a Task Force Commander who shall serve at the Board's pleasure. The Task Force Commander must be a full -time, licensed supervisory peace officer of a member. The Task Force Commander shall remain an employee of the member that has assigned them to the Task Force. 9.2 The Task Force Commander shall be in charge of the day -to -day operation of the Task Force, including supervising the Task Force's assigned personnel subject to direction received from the Board. The Task Force Commander is responsible for staffing, scheduling, case assignment, case management, record keeping, informant management, buy fund management, petty cash management and intelligence management. The Task Force Commander will be responsible to keep the Board updated as to the Task Force's activity, which would include major case development within member jurisdictions. The Task Force Commander will supervise the drafting and execution of all search warrants initiated by the Task Force Unit and will work cooperatively with the agencies with venue over the case. The Task Force Commander will be responsible for all buy fund monies and petty cash funds, and will provide Board members with a monthly accounting of all funds disbursed and a written summary of activity with the unit. 9.3 The Task Force Commander may exclude Agents from further Task Force involvement subject to review by the Board. The member agency that assigned the Agent to the Task Force will be immediately notified of the Task Force Commander's actions. 9.4 From the Agents assigned by members, a Team Leader(s) may be appointed by the Board, with the concurrence of the Agent's member agency, and serve at the Board's pleasure. The Team Leader(s) must be a full -time, licensed peace officer of a member and may be paid a supervisor's salary by that member agency only during that time that the Task Force Commander is absent. The Team Leader(s) shall remain an employee of the member city or county at all times. 9.5 The duties, responsibilities and authority of the Team Leader(s), while the Task Force Commander is absent, shall be the same as the Task Force Commander as described in paragraph 9.2 herein. If there is more than one Team Leader, the Task Force Commander will assign one Team Leader to act as Task Force Commander while the Task Force Commander is absent. DAKOTA COUNTY DRUG TASK FORCE 4 2015 -2019 JOINT POWERS AGREEMENT 10. Forfeiture, Seizures and Fines. Items that are seized pursuant to this Agreement shall be used to support Task Force efforts. The use and disbursement of these items must be approved by the Board. In the case of federal forfeiture actions, established federal rules shall be followed. The Board may divide all remaining forfeited items among Task Force members in proportion to the then - assigned Full Time Equivalent contributions of each member of this Agreement as set forth in paragraph 8.1 herein. Fine and restitution monies ordered paid to the Task Force by court order shall be used to offset equipment or operating costs of the Task Force not funded by grant or matching funds. 11. Insurance, Indemnification and Hold Harmless. The Board shall purchase general liability insurance for activities of the Task Force. Such insurance shall name each member as an additional insured. By purchasing insurance, the members do not intend to waive, and the Agreement shall not be interpreted to constitute a waiver of, by any member, limitations on liability or immunities provided by any applicable Minnesota law, including Minn. Stat. Chs. 466 and 471. The cost of the general liability insurance shall be paid from funds provided pursuant to paragraph 7 hereunder. The members of this Agreement are not liable for the acts or omissions of the other members of this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other members. The Task Force shall defend and indemnify the members, and their officers, employees, and agents, from and against all claims, damages, losses, and expenses, including attorney fees, arising from Task Force activities or operations, and decisions of the Board. Nothing in this Agreement shall constitute a waiver of the statutory limits or liability set forth in Minnesota Statutes, Chs. 466 and 471, or a waiver of any available immunities or defenses. To the fullest extent permitted by law, action by the members to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the members that they shall be deemed a "single governmental unit" for the purposes of liability, as set forth in Minnesota Statutes, section 471.59, subd. 1a(a), provided further that for purposes of that statute, each member to this Agreement expressly declines responsibility for the acts or omissions of another member. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or agents of any member for any act or omission for which the officer, employee, or agent is guilty of malfeasance in office, willful neglect of duty, or bad faith. Any excess or uninsured liability shall be borne equally by all the members, but this does not include the liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. 12. Effective Date. This Agreement shall take full effect on January 1, 2015. All members need not sign the same copy. The signed Agreement shall be filed with the Board's designated fiscal agent, who shall notify all members in writing of its effective date. 13. Termination and Withdrawal. 13.1 Termination Date. This Agreement shall terminate upon the occurrence of any one of the following events, whichever occurs first: • When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or DAKOTA COUNTY DRUG TASK FORCE 5 2015 -2019 JOINT POWERS AGREEMENT When a majority of members agree by resolution to terminate the agreement upon a date certain; or • On December 31, 2019. 13.2 Withdrawal. Any member may withdraw from this Agreement upon 60 -days written notice to the Board. The Board shall notify the members pursuant to paragraph 14. Withdrawal shall not act to discharge any liability incurred by the member prior to withdrawal. Such liability shall continue until discharged by law or agreement. In the event of withdrawal by any member, the agreement shall remain in full force and effect as to all remaining members. 13.3 Effect of Termination. Upon termination of this Agreement, all property of the Task Force shall be sold or distributed to the members in proportion to the then - assigned Full Time Equivalent contributions of each member of this Agreement as set forth in paragraph 8.1 herein. 14. Notice. Notice of withdrawal shall be provided by first class mail to the following: Apple Valley Chief of Police 7100 147th Street West Apple Valley, MN 55124 Burnsville Chief of Police 100 Civic Center Parkway Burnsville, MN 55337 Eagan Chief of Police 3830 Pilot Knob Road Eagan, MN 55122 Farmington Chief of Police 19500 Municipal Drive Farmington, MN 55024 Hastings Chief of Police 150 3rd Street East Hastings, MN 55033 Inver Grove Heights Chief of Police 8150 Barbara Avenue Inver Grove Heights, MN 55077 Lakeville Chief of Police 9237 183rd Street West Lakeville, MN 55044 Mendota Heights Chief of Police 1101 Victoria Curve Mendota Heights, MN 55118 Rosemount Chief of Police 2875145 th Street West Rosemount, MN 55068 Savage Chief of Police 6000 McColl Drive Savage, MN 55378 South St. Paul Chief of Police 125 3rd Avenue North South St. Paul, MN 55075 West St. Paul Chief of Police 1616 Humboldt Avenue West St. Paul, MN 55118 Dakota County Sheriff Law Enforcement Center 1580 Highway 55 Hastings, MN 55033 IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute §471.59. DAKOTA COUNTY DRUG TASK FORCE 6 2015 -2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF EAGAN Dated: Date of Signature Attest Date of Signature DAKOTA COUNTY DRUG TASK FORCE 9 2015 -2019 JOINT POWERS AGREEMENT Agenda Information Memo November 18, 2014, Eagan City Council Meeting OLD BUSINESS A. Planned Development Amendment and Final Planned Development (Stonehaven Senior) — CH Development Company, LLC Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to allow a four -story 137 -unit senior housing development located at the southwest corner of Wescott Woodlands and Station Trail, subject to the conditions listed in the APC minutes. Because this is a single -lot development, approval of the Planned Development Amendment simultaneously constitutes approval of the Final Planned Development. To approve a Final Plat (Stonehaven 8t" Addition) to create one lot upon 3.57 acres currently described as Outlot E, Stonehaven 4t" Addition. Required Vote For Approval: ➢ PD Amendment and Final PD — At least three votes Facts: ➢ This request was before the City Council on October 7, 2014, and was continued to allow the applicant time to refine the plan to better address the public policy issues and public policy benefits related to the proposed second phase. ➢ The applicant has submitted a supplemental project narrative dated November 6, 2014. The narrative lays out additional considerations in support of the request for a total of 137 units, construction in two phases, and describing the public benefit of the proposed Amendment. ➢ An additional memorandum dated November 7, 2014 addresses the questions raised at the previous Council meeting related to the settlement agreement between the City of Eagan and Wensmann Realty, LLC that predated the Stonehaven Planned Development. ➢ The Final Plat has been reviewed and okayed for mylars by the Dakota County Surveyor's office. ➢ This proposal is the final development in the Stonehaven PD, a 115 acre residential development consisting of a mix of single- family, twin homes and townhomes. The Preliminary PD designated this site for future senior housing up to 100 units. ➢ The site is 3.57 acres and abuts Station Trail to the north and Wescott Woodlands to the east, with access from Station Trail. ➢ The applicant is proposing a four story 137 -unit senior housing development providing for independent, assisted living, as well as memory care. ➢ Construction is planned in two phases with 95 units initially, and a net addition of 42 units in the future. The applicant is seeking approval for the entire development at this time. (Unit count of 138 in planning report is in error; total unit count of 137 is for both the initial construction and future expansion.) ➢ The Site Plan shows access from Station Trail in two locations with a looped driveway, and surface parking. Underground parking is also provided. ➢ Site amenities include a secure garden area and patio on the south side of the building, and sidewalks and trails within the site and also connecting to adjacent trail systems. For residents requiring additional storage space, 28 storage lockers are provided in the underground level. ➢ Tree mitigation will be required with the Phase 2 expansion and the amount will be determined at that time. No mitigation is required for the initial Phase 1 construction. ➢ Absent a specific development plan at the time of Preliminary PD, the Preliminary PD set the number of units at 100, and tied performance standards to R -4 zoning district. ➢ The PD Amendment is requested for deviations from the Preliminary PD or typical R -4 zoning standards. The deviations are discussed in the staff report and include: o More than 100 units • Building height >35' and up to 60' with additional setbacks • Additional setbacks for building height >35' not fully satisfied • Parking setbacks from public right -of -way • Building coverage of 25.1% as compared to 20% R -4 standard • Amount of additional storage space • Parking ratio 0.83 /unit and stall sizes 9' x 18' ➢ The Advisory Planning Commission held a public hearing on September 23, 2014, and did recommend approval. Issues: ➢ The City Council discussed the proposal at the October 7, 2014 meeting and questioned the increase to more than 100 units, and the request for pre - approval of the future Phase 2 expansion. A copy of the meeting minutes is included in the attachments. 60 -Day Agency Action Deadline: ➢ Extended to January 1, 2015 Attachments: (8) OBA -1 Location Map OBA -2 October 7, 2014 City Council Meeting Minutes OBA -3 Draft September 23, 2014 APC Minutes OBA -4 Planning Report OBA -5 Exhibits OBA -6 Supplemental Project Narrative dated November 6, 2014 OBA -7 Memorandum Dated November 7, 2014 and related exhibits OBA -8 Final Plat (Stonehaven 8th Addition) c ao •5 o CL -] a a,o _'� Cl) 06 08 �_ LL o Q _ Y M N CC d O 'C G � �� N co co m C Q dam+ O W C O ' ++ U) m -19 V0 d m Q 3 � 0 0 0 m 'a U CD Z i.� C ®ee o0 00 ®0 CD Gf 7 N { o GVOHANW3 L j CT ® 1Vj N ® � )MI tTT I -FTF-Ft U as S IIOO 3N I� 9 1 W-1 a 3siv o � z� .Y O Q (Q I y dow O 3 �m ol a aavimmoo 4.0 OOMIloos3+n � Ci ' Za ^ RSd iRS 2 O t o } O � I zgo ri U cOi L 3m 0RG o o £t, —`OW IVMJA±Nnoo— - h' i Y a a nan as 0. > y I'D o n 6 City Council Meeting Minutes October 7, 2014 5 page (excerpt) PLANNED DEVELOPMENT AMENDMENT AND FINAL PLANNED DEVELOPMENT (STONEHAVEN SENIOR) — CH DEVELOPMENT COMPANY, LLC City Administrator Osberg introduced the item noting this proposal is the final development in the Stonehaven Planned Development, a 115 acre residential development. Before the Council is consideration of a four -story 137 -unit senior housing development. City Planner Ridley gave a staff report. Greg Zoidis, development partner, introduced the development team and provided additional background information. The Council discussed various components of the Planned Development Amendment at length. Ultimately, Mr. Zoidis suggested that in light of the Council's discussion, the development team would like the item continued to a future Council meeting to allow the development team to refine the plan to better address the public policy issues and public policy benefits related to the proposed second phase. Mayor Maguire suggested his team give consideration to separating the development approval into two phases by moving forward with the first phase presently and delaying the request for the second phase approval to a later date. It was the consensus of the Council to continue the item to a future Council meeting. Councilmember Fields moved, Councilmember Tilley seconded the motion to continue the Planned Development Amendment and Final Planned Development ( Stonehaven Senior) — CH Development Company, LLC, to the November 18, 2014 City Council meeting. Aye: 5 Nay: 0 Advisory Planning Commission September 23, 2014 Page 4 of 7 B. Stonehaven Senior Living Applicant Name: Planned Development Amendment A Planned Development Amendment to allow a 138 unit senior living complex. Location: Outlot E, Stonehaven 4t" Addition File Number: 14- PA- 08 -08 -14 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated September 17, 2014. Greg Zoidis, development partner, provided some background and introduced the development team and shared information relative to recent projects the group was involved with. Mr. Z turned the presentation over to their architect, Link Wilson, and Mr. Wilson narrated a PowerPoint presentation. Vice Chair Vanderpoel asked for some clarifications regarding the elevation drawings and about the anticipated unit breakdown by use for the first phase. Mr. Wilson explained the elevations and stated that the unit occupancy breakdown for phase one would likely be 15 memory care and roughly an equal split between assisted and independent living for the remainder. Secretary Piper asked if phase two would also contain underground parking and Mr. Wilson responded in the affirmative. Member Dierkes asked about on- street parking and fire access. Assistant City Engineer explained that Eagan 'Fire had been involved with the review of this development proposal and adequate emergency access was being provided. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Secretary Piper asked about the parking setbacks proposed in relation to snow storage and Assistant City Engineer stated ample space was available on the boulevard for snow storage from Station Trail, and Mr. Wilson stated snow storage on site from the private parking areas would be adequate. Mr. Piper asked questions about the R -4 storage space requirements and tree preservation. Planner Dudziak responded regarding the basis for the private storage requirement and explained the approach for tree preservation. Secretary Piper summarized his position that the building coverage was justified, the parking ratio was consistent with past senior living projects and that he saw the height of the proposed building as a non - issue. Advisory Planning Commission September 23, 2014 Page 5 of 7 Commission members Piper, Filipi and Prashad all stated they had an indirect connection to the Fairview Health System but had had no contact relative to this application so they would not be abstaining from the vote. Secretary Piper moved, Vice Chair Vanderpoel, seconded a motion to recommend approval of the Planned Development Amendment to allow a 137 unit senior housing facility on Outlot E, Stonehaven 4t" Addition , subject to the following conditions: A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office. The following exhibits shall be made part of the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Tree Preservation & Mitigation Plan • Final Site Lighting Plan • Final Signage Plan • Final Telecommunications Plan • Final Utility Plan 2. The property shall be platted. 3. The Planned Development provides for a four -story 137 -unit senior housing facility with underground parking. 4. This development shall utilize sound attenuation construction standards sufficient to achieve an interior sound level of 45 dBA. 5. The proposed setback measurements shall be accurately shown on the Site Plan. 6. Building height above 35' shall be permitted per the Final Building Elevations. 7. Deviations to building coverage, and parking and pavement setbacks shall be permitted as shown on the Final Site Plan. 8. A Final Sign Plan showing the proposed sign elevation, materials and dimensions, shall be provided for the Final Planned Development Agreement. A Sign Permit is required prior to sign installation. 9. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 10. Mechanical equipment shall be screened from off -site views as shown on the Site Plan. Roof mounted vents and other appendages shall match the roof color. 11. The Final Site Lighting Plan shall be revised to include pedestrian lighting at the doorways and along sidewalks where pedestrian use is anticipated during hours of darkness. 12. The Final Landscape Plan shall be revised to include additional plant materials between the surface parking and Station Trail. Advisory Planning Commission September 23, 2014 Page 6 of 7 13. In accordance with Section 11.70, Subd. 12 -B -3 of the City Code, a financial guarantee for the site landscaping shall be submitted at the time of Building Permit application. The guarantee shall cover two calendar years following satisfactory completion and shall be released only upon inspection and written notice of conformance by the city. For any landscaping that is unacceptable, the applicant shall replace the material to the satisfaction of the city before the guarantee is released. Where this is not done, the city, at is sole discretion, may use the proceeds of the performance guarantee to accomplish performance. 14. The applicant shall provide tree mitigation as required per the City of Eagan's Tree Preservation ordinance. 15. The applicant shall provide an updated Tree Inventory and Tree Mitigation Plan at the time of Building Permit application for the Phase 2 expansion, for review and approval of the City Forester. The Plan shall identify additional trees proposed to be removed, and actual mitigation due will be calculated based on the current plan at that time. 16. The applicant shall protect the preserved individual tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on site. 17. The applicant shall contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 18. The developer shall dedicate restricted access in favor of the City along the entire length of Wescott Woodlands, within the development, in a form acceptable to the City Attorney. 19. The applicant shall submit a proposal /infrastructure plan, for review and approval by City staff and incorporation in the Final Planned Development Agreement, to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. 20. The developer shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. All voted in favor. Motion carried 6 -0. PLANNING REPORT CITY OF EAGAN REPORT DATE: September 17, 2014 CASE: 14- PA- 08- 08 -14; 14- FD- 07 -08 -14 APPLICANT: CH Development Company, LLC HEARING DATE: September 23, 2014 PROPERTY OWNER: U.S. Home Corp REQUEST: Planned Development Amendment APPLICATION DATE: Sept. 3, 2014 PREPARED BY: Pamela Dudziak LOCATION: SW corner of Wescott Woodlands and Station Trail COMPREHENSIVE PLAN: Special Area /Mixed ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment for a 4 -story senior housing facility in the Stonehaven Planned Development. The proposal provides a total of 138 units in two phases, for independent living, assisted living and memory care. The subject site is located south of Station Trail and west of Wescott Woodlands, and is legally described as Outlot E, Stonehaven 4h Addition. The applicant has also made application for Final Plat and Final Planned Development. The proposed Final Plat replats the 3.57 -acre outlot as a lot on existing boundaries. Since this is a single -lot project, approval of the development plans associated with the Planned Development Amendment constitutes simultaneous approval of the Final Planned Development upon execution and recording of the Final Planned Development Agreement. AUTHORITY FOR REVIEW Rezoning: Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two- thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. Planning Report — Stonehaven Senior Living September 23, 2014 Page 2 Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows: 1. Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. 5. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. BACKGROUND /HISTORY The Stonehaven Preliminary Planned Development was initially approved in 2010. This site was designated in the Stonehaven Preliminary Planned Development as a multi - family senior housing for up to 100 dwelling units. The overall Stonehaven development provides single - family, twinhornes, and townhome housing. The proposal completes build -out of the Stonehaven development, providing multi- generational housing for the area. Absent specific development plans at that time, the Preliminary Planned Development Agreement tied future development of the site to R -4, Residential Multiple, zoning standards in the City Code. Where the R -4 standards are not strictly satisfied, an Amendment to the Planned Development is warranted. Deviations from the strict application of the ordinance, if determined to be acceptable, can be accommodated through the existing Planned Development zoning. The current proposal is for 138 units as compared to the 100 units approved in the Preliminary Planned Development. The proposed 4 -story building is 50'9" in height. In R -4 zoning, where building height exceeds 35 feet, additional setbacks apply. The proposed building height exceeds 35 feet and the corresponding additional setbacks are not fully provided. Building coverage is proposed at 2 5. 1 % as compared to the maximum 20% ratio for residential zoning districts. EXISTING CONDITIONS Existing Conditions — This parcel is the final 3.57 acres remaining from the Stonehaven development. The site is fronted by two public residential streets: Wescott Woodlands to the east and Station Trail to the north. There are boulevard trees along Wescott Planning Report — Stonehaven Senior Living September 23, 2014 Page 3 Woodlands, and a mature wooded area in the southwest corner of the outlot. The majority of the site will be disturbed in preparation for the proposed building and parking lot. Site grading, the installation of water and sewer service stubs, and the construction of stormwater ponds to serve the development were constructed with previous development. The site generally slopes from north to south, with elevations ranging from 906 to 870. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a 138 -unit 4 -story senior living development upon 3.57 acres located west of Wescott Woodlands and south of Station Trail within the Stonehaven Planned Development. The applicant has requested approval for the overall development plan at this time, both the initial construction (Phase 1) and a future expansion (Phase 2). Phase 1 consists of 95 units offering a continuum of care with independent living, assisted living and memory care units. The Phase 2 expansion anticipates another 46 units as market demand increases in the future. The applicant is seeking approval for the overall development of both phases at this time, although Phase 2 may not be implemented for several years. Because the total unit count is higher than assigned in the Preliminary Planned Development, an Amendment to the Preliminary Planned Development is warranted. The narrative indicates "the additional market demand is not expected to evolve for another 5 -10 years," and "we are willing to incur the costs of Phase I only if we are rewarded with the flexibility to meet future demand with Phase H." Public Benefit — The narrative indicates the proposed project will provide current and future senior housing for the area, and complete the variety of housing types within the Stonehaven Planned Development. The narrative also states the proposed senior housing is expected add to the tax base without burdening school systems, and provide employment not only in construction jobs, but also for the estimated 35 staff members who maintain the facility and care for residents within the development. Lastly, the applicant states that providing attractive and safe senior housing opportunities within the community encourages turnover of existing single- family homes in the area, attracting new young families into the community. Existing Use Zoning Land Use Designation North Fire Station PF, Public Facilities QP, Quasi - Public East Dakota Woodlands LB, Limited Business O /S, Office /Service South Single- and Two - Family PD, Planned Development SA, Special Area /Mixed West Single- family PD, Planned Development SA, Special Area /Mixed EVALUATION OF REQUEST Description of Proposal — The applicant is proposing a 138 -unit 4 -story senior living development upon 3.57 acres located west of Wescott Woodlands and south of Station Trail within the Stonehaven Planned Development. The applicant has requested approval for the overall development plan at this time, both the initial construction (Phase 1) and a future expansion (Phase 2). Phase 1 consists of 95 units offering a continuum of care with independent living, assisted living and memory care units. The Phase 2 expansion anticipates another 46 units as market demand increases in the future. The applicant is seeking approval for the overall development of both phases at this time, although Phase 2 may not be implemented for several years. Because the total unit count is higher than assigned in the Preliminary Planned Development, an Amendment to the Preliminary Planned Development is warranted. The narrative indicates "the additional market demand is not expected to evolve for another 5 -10 years," and "we are willing to incur the costs of Phase I only if we are rewarded with the flexibility to meet future demand with Phase H." Public Benefit — The narrative indicates the proposed project will provide current and future senior housing for the area, and complete the variety of housing types within the Stonehaven Planned Development. The narrative also states the proposed senior housing is expected add to the tax base without burdening school systems, and provide employment not only in construction jobs, but also for the estimated 35 staff members who maintain the facility and care for residents within the development. Lastly, the applicant states that providing attractive and safe senior housing opportunities within the community encourages turnover of existing single- family homes in the area, attracting new young families into the community. Planning Report — Stonehaven Senior Living September 23, 2014 Page 4 Compatibility with Surrounding Area — The proposed use is consistent with the Preliminary Planned Development. The surrounding area is developed with a variety of residential uses including single - family, twin homes, and townhomes in the Stonehaven development. The site is adjacent to the Fire Safety Center to the north and high density transitional housing to the east. The narrative indicates "the use of senior housing is complementary and serves as a great transition and buffer to the rest of the neighborhood from traffic on Yankee Doodle and noise from the fire station." The developer held a neighborhood meeting on September 4, 2014. The applicant reported few attendees, and no objections or substantive comments from the meeting. Airport Noise Considerations — The site is located within Airport Noise Policy Zone 4 one -mile Buffer and Sec. 11.64, Aircraft Noise Zone Overlay District, applies to new construction within this area. Within the Zone 4 Buffer, multi - family residential uses with shared entrance are considered compatible. In addition to Sec. 11.64, the stipulations of the Preliminary Planned Development also apply. Consistent with the conditions of the Preliminary Planned Development Agreement, this development should utilize sound attenuation construction standards sufficient to achieve an interior sound level of 45 dBA. Site Plan — The proposed Site Plan shows a monument sign in the northeast corner of the site, and ground mounted directional signs at each driveway. Surface parking is proposed along the drive and to the west of the building. Underground parking is also provided, with access on the west side of the building. A patio area is proposed on the south side of the building, and sidewalks connect the site to adjacent sidewalks and trails along Station Trail and Wescott Woodlands. Lots and Density — The site consists of one lot and is 3.57 acres in size. The applicant is proposing 138 units at full build -out, resulting in a proposed density of 38.7 units per acre. The 100 units provided for in the Preliminary Planned Development provided a density of 28 units per acre. Please note the density of these existing senior facilities for comparative purposes: ➢ Gramercy (Independent Senior Living) provides 14 units per acre ➢ Marice Manor (Assisted Living) provides 35 units per acre ➢ Keystone (Assisted Living) provides 56 units per acre ➢ Southview Senior Living provides 22.6 units per acre Both Gramercy and Marice received approval of a Conditional Use Permit to allow the facilities as retirement homes in the Limited Business zoning districts. Keystone is located in the Cedar Grove District which permits density flexibility, and Southview has flexibility through Planned Development zoning. Planning Report — Stonehaven Senior Living September 23, 2014 Page 5 Bulk Standards — Absent a specific development proposal at the time, the Preliminary Planned Development Agreement tied future development of the site to R -4, Residential Multiple, zoning standards in the City Code. This section evaluates the proposal in comparison to typical R -4 standards. Building Setbacks — R -4 zoning requires minimum structure setbacks of 50 feet from a public right -of -way, and 30 feet in side and rear yards. On this site, the 50 feet setback applies to the north and east sides abutting Station Trail and Wescott Woodlands, respectively. Minimum required setbacks on the south and west sides would be 30 feet. Where building height exceeds 35 feet, structure setbacks "shall be increased by three feet for each one foot of height over 35 feet." The proposal exceeds the base setback requirements; however, it falls short in the additional setback required due to building height as explained below. At 50 feet 9 inches, the proposed building height is 15.75 feet taller than the R -4 district maximum. At 3 feet for each foot above 35 feet, additional setbacks of 47.25 feet would be required, more than doubling the 30 -foot minimum on side and rear yards, and nearly doubling the 50 -foot front yard minimum. The Site Plan proposes setbacks of 88.3 feet on the east side, and 77.3 feet on the north side. While not fully providing for the 97.25 feet required by Code for a building height of 50.75 feet, the proposed front setbacks do provide an increased setback beyond the 50 -foot minimum. The building setbacks to the south lot line range from 36.7 feet to 39.9 feet. In Phase 1, only a short wing of the building (75 -foot length) is this close to the south lot line; the Phase 2 expansion adds another 165 feet of building at this distance. The length of building is broken up in two segments, mitigating its visual impact. In addition, the south property line abuts Homeowner's Association Open Space, which provides additional distance to the single family homes to the south. Add'l setbacks Total (for bldgs. Required Proposed R -4 Ordinance >35' ht.) Setback Setback Front yard (east): 50 feet 47.25 feet 97.25 feet 88.3 feet Wescott Woodlands Front yard (north): 50 feet 47.25 feet 97.25 feet 77.3 feet Station Trail Side yard (west): 30 feet 47.25 feet 77.25 feet 93.2 feet Side yard (south): 1 30 feet 47.25 feet 1 77.25 feet 36.7 feet The Site Plan proposes setbacks of 88.3 feet on the east side, and 77.3 feet on the north side. While not fully providing for the 97.25 feet required by Code for a building height of 50.75 feet, the proposed front setbacks do provide an increased setback beyond the 50 -foot minimum. The building setbacks to the south lot line range from 36.7 feet to 39.9 feet. In Phase 1, only a short wing of the building (75 -foot length) is this close to the south lot line; the Phase 2 expansion adds another 165 feet of building at this distance. The length of building is broken up in two segments, mitigating its visual impact. In addition, the south property line abuts Homeowner's Association Open Space, which provides additional distance to the single family homes to the south. Planning Report — Stonehaven Senior Living September 23, 2014 Page 6 Building Height — Building height is measured from the average grade to the midpoint of a pitched roof. The method of measurement for underground garages is similar. City Code allows a maximum building height of 35 feet with allowance to 60 feet with additional setbacks of 3 feet for each one foot of height over 35 feet. The elevations depict the height of the building is 50.9 feet, requiring an additional 47.25 feet of setback. As depicted above, the proposal does not meet the additional set back requirements. This deviation can be accommodated via the Planned Development zoning. The proposed setback measurements should be accurately shown on the Site Plan. Building Coverage — The Zoning Ordinance limits building coverage to 20% of the lot area in all residential districts. Building coverage for both Phase 1 and 2 is proposed at 25.1%. The acceptability of building coverage in excess of 20% is a policy matter to be determined by City officials. If acceptable, the greater building coverage can be accommodated through the Planned Development zoning. Parldng Setbacks — City Code requires parking to be set back 20 feet from a public street and 5 feet from adjacent residential property. The proposed setbacks to Station Trail on the north side are less than 20 feet, and 12.9 feet at its closest. On the west wide, the property is adjacent to townhomes near Station Trail and open space further south. Parking on the west side is between 15 feet and 20 feet from the west side lot line. Green Space — The Zoning Ordinance does not set a minimum green space standard for residential development. The plans propose 55% green space. Storage Space — City Code requires 150 cubic feet of storage space within the building for each unit, exclusive of storage space within the units. The applicant indicates they are providing a variety of storage strategies for different types of units. Generally, in senior housing the applicant states "it is better for ... residents to have better and ample storage within their unit than located elsewhere in the facility." In addition to the in -unit storage spaces, 28 storage lockers are provided in the lower level for those residents who require more storage space or for oversized items. Trash Storage — Trash storage is proposed inside the building on the underground level. Site Signage — The Site Plan notes a boulder wall and with a wall monument sign. The description is consistent with other monuments in Stonehaven, however, details sign plans were not provided. A Final Sign Plan showing the proposed sign elevation, materials and dimensions, should be provided for the Final Planned Development Agreement. Prior to installation, a Sign Permit is required. Parking — The Zoning Ordinance typically requires two stalls per unit for multi - family residential, at least one covered or underground, with no separate specified parking standard for senior housing facilities. Planning Report — Stonehaven Senior Living September 23, 2014 Page 7 The applicant proposes both underground and surface parking totaling 114 stalls in both phases. Initially 92 stalls will provided with the 95 units in Phase 1, a ratio of 0.97 stalls per unit. A net 22 stalls will be added with the 46 -unit Phase 2 expansion, bringing the overall parking to 114 stalls for 138 units, which equates to a ratio of 0.83 stalls per unit. The applicant's submittal identifies 31 memory care units, 106 units independent and assisted living, and one guest suite, noting that residents in memory care and assisted living units have fewer vehicles. The proposed 0.83 stalls /unit is slightly lower than what has typically been provided for senior projects. Other senior projects in Eagan range from 0.87 stalls per unit to 1.7 stalls per unit. For comparative purposes: ➢ Southview Senior Living (2013) provides 0.87 stalls per unit ➢ Oakwoods Phase I1(2007) provides 1.1 stalls per unit ➢ Keystone (2003) provides 0.87 stalls per unit ➢ Oakwoods Phase I (199 1) provides 1.7 stalls per unit ➢ O'Leary (1997) provides 1.16 stalls per unit ➢ Marice Manor (1997) provides 0.74 stalls per unit (with proof of parking to total just under one stall per unit) Clare Bridge — Alzheimer's & Dementia Care Community (1997) provides .5 stalls per unit (with proof of parking to total .88 stalls per unit) The Site Plan shows parking stalls dimensions at 9 feet wide by 18 feet deep for both surface and underground stalls. This is a deviation from the 10 feet wide by 19 feet deep requirement in the City Code. The surface drive aisle for the surface lot is 24 feet wide as required by City Code. There is little daily turnover anticipated with the stalls provided, however, the 18 foot parking stalls may result in longer vehicles extending into the drive aisle, reducing the drive width to less than 24 feet. Accessible parking stalls should meet ADA dimensional requirements. The deviation to stall dimensions can be accommodated via the Planned Development zoning, and acceptability is a policy matter to be determined by City officials. Building Elevations /Architecture — The proposed 4 -story building utilizes different finish materials for visual interest, and has a varied roof line providing several peaks on the pitched roof. These roof variations break up the roof line and enhance the fagade features. The building fagade has some relief with some elements being set forward or back. Additional interest is provided in the window elements with some units having windows and some also having a balcony with a railing. City Code does not prescribe specific materials, or mix of materials, for multi - family residential uses. The proposed 4 -story building utilizes the following finish materials: cement fiber board panels and cement fiber lap siding, cement fiber shake siding, brick, and cultured stone. The pitched roof is finished with asphalt shingles. Where the foundation of the underground level is exposed (primarily on the south elevation), the finish is a rockface concrete masonry unit. Planning Report — Stonehaven Senior Living September 23, 2014 Page 8 Building Address Numbers — Building address numbers should be installed consistent with the provisions of Section 2.78 of City Code. Mechanical Equipment — City Code requires mechanical equipment to be screened from off -site views. The proposed building architecture shows a pitched roof. Aside from vents, mechanical equipment is expected to be ground mounted or located inside the building. Ground mounted equipment is located adjacent to the patio on the south side of the building, and is identified with a 6 -foot high opaque fence enclosure. The equipment is screened from street views by the building, and the fence should provide sufficient screening of equipment from the south. Roof mounted vents and other appendages should match the roof color. Site Lighting — Parking lot lighting is proposed through LED lights mounted at 23 feet. One building mounted light is proposed above the garage drive entrance. Both fixtures are downcast and shielded. The proposed plan provides the 0.5 fc minimum level of illumination throughout the parking lot areas. No specific pedestrian lighting is proposed along sidewalks. Sidewalks that provide connections between the parking area and the building, specifically on the west side of the building, should be illuminated for safety reasons. The 0.1 fc minimum on the Lighting calculations is a bit misleading since it is taking from points beyond the parking lot areas. In reviewing the photometrics, it appears the minimum level within the parking lot is closer to 0.6, which would bring the average to minimum ratio (a measure of light uniformity) down from 17.7 fc to 2.95 fc; ratios of less than 4 fc are generally considered acceptable. The Final Site Lighting Plan should be revised to include pedestrian lighting at the doorways and along sidewalks where pedestrian use is anticipated during hours of darkness. Landscapes — The submitted Landscape Plan appears acceptable with minor modifications. The row of surface parking is broken up with landscaping in the separations been parking sections. Berming is provided within the setback area. Additional landscaping should be added on the north side to screen and buffer the parking area from Station Trail. Foundation plantings are proposed on both sides of the building entrance, along the retaining wall by the garage entrance, and around the mechanical equipment and patio on the south side. Landscape features frame the driveways and the site signage. Shade and ornamental trees fill in the open yard spaces around the site, accommodating utilities and trees already installed along the east side. The proposed Landscape Plan does not include mitigation plantings. Tree mitigation is required in addition to site landscaping. Tree Preservation — This development application's tree preservation will be considered on a single -lot, single - phase, multiple -unit residential type of application. Per the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal is set at 30 %. Planning Report — Stonehaven Senior Living September 23, 2014 Page 9 A tree inventory submitted with this application indicates there are 17,486 square feet of significant woodlands currently existing on site. According to plan submittal, significant tree impacts will result in the removal of 3,729 square feet of significant woodlands for Phase 1 and 12,560 square feet of significant woodlands for Phase 2, for a total proposed removal of 16,289 square feet (93 % of the total). Because the proposed removal of significant woodland removal is more than allowable, there is required tree mitigation. Tree mitigation for this application as proposed calculates to forty-four (44) Category B trees (or an equivalent combination of Category A and/or C trees). To date the applicant has not submitted a Tree Mitigation Plan. With the bulk of tree removal occurring at the time of the Phase 2 expansion, and removal for the Phase 1 initial construction less than the 30% allowable, the submittal of the required Tree Mitigation Plan can be done at the time of Building Permit application for the Phase 2 expansion. The applicant should provide an updated Tree Inventory and Tree Mitigation Plan at the time of Building Permit application for the Phase 2 expansion, for review and approval of the City Forester. The Plan should identify additional trees proposed to be removed, and actual mitigation due will be calculated based on the current plan at that time. Wetlands — Because there are no wetlands on site, City Code § 11.67, wetland protection and management regulations, does not apply. Storm Water Management /Water Quality — The site includes 70,333 sf (45.3 %) impervious surface. The design and construction of overall Stonehaven development accounted for the storm water management of this site. Storm Water Drainage — Storm water flows through a private storm sewer system to the south and enters a series of ponds constructed with previous Stonehaven additions, beginning with city pond DP -9.9. These ponds were designed to accommodate the drainage of the overall development, including this parcel. Utilities — Lateral water and sanitary sewer lines were installed with previous development along Station Trail and Wescott Woodlands. Two water service stubs were provided along Station Trail, one of which is proposed to be used for a fire hydrant lead, and the other for the water service to the building. The sanitary sewer service is proposed to be installed to an existing sewer lateral along Wescott Woodlands. In 2004, the Eagan Technology Task Force recommended that broadband and fiber optic telecommunications networks be expanded in the city wherever possible. The applicant's narrative indicates they will plan in advance for fiber -optic network access to the facility. The Preliminary Planned Development requires that the applicant submit a proposal/infrastructure plan to be approved by staff to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. The applicant should provide such a plan for review and approval by City staff, for incorporation into Planning Report — Stonehaven Senior Living September 23, 2014 Page 10 the Final Planned Development Agreement. This development should include the installation of fiber optic cable, or a conduit for future installation, in its construction plans at the time of Building Permit. Streets /Access /Pedestrian Circulation — The proposal includes a looped driveway with two access locations on Station Trail. Private sidewalks are shown along the back of the building and along the entire driveway. The sidewalk connects to the existing public trail along Wescott Woodlands in two locations, and to Station Trail at the westerly driveway entrance. "No parking fire lane" signs should be installed along the north side of Station Trail. Consistent with the conditions of the Stonehaven Planned Development, the developer should dedicate restricted access in favor of the City along the entire length of Wescott Woodlands, within the development, in a form acceptable to the City Attorney. Parks and Recreation — Park Dedication requirements for this development were previously fulfilled through the designation of approximately 35 acres of open space /natural area to be owned and managed as open space /natural area by the Homeowners' Association. Trail dedication was also previously satisfied through the construction of on -site trails through the open space. The trail is owned by the Homeowners' Association, with those portions determined to have public benefit covered by public trail easements. The applicant's narrative describes features of the proposal geared toward providing additional on- site recreation space specific to the senior residents. These include a secure outdoor garden space for Memory Care and Assisted Living residents, and independent residents have access to an outdoor patio and lawn area adjacent to the dining room on the south side. In addition, sidewalks connect to the trail along Wescott Woodlands and those throughout Stonehaven. Financial Obligation — At this time, there are no pending assessments on this parcel and trunk and lateral utility charges were paid with previous development. SUMMARY /CONCLUSION The applicant is proposing to construct a 138 -unit senior housing facility in two phases within the Stonehaven Planned Development. The proposed development completes the Stonehaven Planned Development, which contemplated senior housing on this site. Absent a specific development plan at the time of Preliminary Planned Development, a unit count of 100 was assigned to the site, and development standards were tied to typical R -4 zoning. The proposed Amendment to the Planned Development is to exceed 100 units and deviate from some of the R- 4 bulk standards, such as building height, and setbacks, lot coverage and parking. The applicant has requested approval for the overall development plan, both the initial construction (Phase 1) and a future expansion (Phase 2). Because the site is a single lot, approval of the Preliminary Planned Development simultaneously constitutes approval of the Final Planned Development for this lot, upon execution and recording of the Final Planned Development Agreement. Planning Report — Stonehaven Senior Living September 23, 2014 Page 11 ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment for a 4- story, 138 -unit senior housing facility for independent living, assisted living and memory care in the Stonehaven Planned Development, upon approximately 3.57 acres legally described as Outlot E, Stonehaven 4th Addition. If approved the following conditions shall apply: 1. A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office. The following exhibits shall be made part of the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Landscape Plan • Final Tree Preservation & Mitigation Plan • Final Site Lighting Plan • Final Signage Plan • Final Telecommunications Plan • Final Utility Plan 2. The property shall be platted. 3. The Planned Development provides for a four -story 138 -unit senior housing facility with underground parking. 4. This development shall utilize sound attenuation construction standards sufficient to achieve an interior sound level of 45 dBA. 5. The proposed setback measurements shall be accurately shown on the Site Plan, 6. Building height above 35' shall be permitted per the Final Building Elevations. 7. Deviations to building coverage, and parking and pavement setbacks shall be permitted as shown on the Final Site Plan. 8. A Final Sign Plan showing the proposed sign elevation, materials and dimensions, shall be provided for the Final Planned Development Agreement, A Sign Permit is required prior to sign installation. 9. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. Planning Report — Stonehaven Senior Living September 23, 2014 Page 12 10. Mechanical equipment shall be screened from off -site views as shown on the Site Plan. Roof mounted vents and other appendages shall match the roof color. 11. The Final Site Lighting Plan shall be revised to include pedestrian lighting at the doorways and along sidewalks where pedestrian use is anticipated during hours of darkness. 12. The Final Landscape Plan shall be revised to include additional plant materials between the surface parking and Station Trail. 13. In accordance with Section 11.70, Subd. 12 -B -3 of the City Code, a financial guarantee for the site landscaping shall be submitted at the time of Building Permit application. The guarantee shall cover two calendar years following satisfactory completion and shall be released only upon inspection and written notice of conformance by the city. For any landscaping that is unacceptable, the applicant shall replace the material to the satisfaction of the city before the guarantee is released. Where this is not done, the city, at is sole discretion, may use the proceeds of the performance guarantee to accomplish performance. 14. The applicant shall provide tree mitigation as required per the City of Eagan's Tree Preservation ordinance. 15. The applicant shall provide an updated Tree Inventory and Tree Mitigation Plan at the time of Building Permit application for the Phase 2 expansion, for review and approval of the City Forester, The Plan shall identify additional trees proposed to be removed, and actual mitigation due will be calculated based on the current plan at that time. 16. The applicant shall protect the preserved individual tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on site. 17. The applicant shall contact the City Forestry Division and set up a pre - construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 18. The developer shall dedicate restricted access in favor of the City along the entire length of Wescott Woodlands, within the development, in a form acceptable to the City Attorney. Planning Report — Stonehaven Senior Living September 23, 2014 Page 13 19. The applicant shall submit a proposal /infrastructure plan, for review and approval by City staff and incorporation in the Final Planned Development Agreement, to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. 20. 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DEVELOPER, LLCM s .0 17550 HEMLOCK AVE, LAKEVILLE, MN 55044 l a' I '`fir Copyright Kass Wilson Ardiitm6 1900141118.64AM I C:W serslS antiago%Dmumen6114SSIOnehaven Sew, Lwq- Eegm�mmidvel.M srpA 9 o � W4 H H H H L HL n s Je H H H H H H 2 H v� a'Q ❑0 A I0p �➢ R)H' cn 'R.. No. R-m?.n D.I. Gl ^• 6 R ��. cR N O rN:�Sm& mo � o chi CD Ohl n a � a a CWghl Kaas Wdm Amhdecls I RM1411:1858AM I C\USers�San6agolDocumenkV 43651onehaven SeraorlrvingEagan_mmiehael.M Re, No. R-hl.n Dala O�T�Tt n fD axo o m qG r o mgNmmm GJ II ' �q Ea `' 40 S4 O /O•V �� __WIN. _, _,_* I ___ ... ___Lwg-E__.M _v _ _ ®mmz 9Em 6«e a=G gqe 2 eID yam / \ p� � � Copyright Kaae Wileon AfchR.Is 19=14 11:1900 AM I C: Illsem l4a n4agoW000men6114MtoneMven5enior Lmg.Eagan_mmichael.M Rev. Na. Reunion Dale ^ O�ti Q _g R W�.I $.� O o �N� � y3. °�� iA ;ti €°�8°'> _ as N < ^O V� �j(� [ o m R 3 9 r N < d�omm„ y$ g �`N 3 •°� s�� tl N C Oj z W X P_ o°S 0o Oda 8 p�0 0U ,,%anAagMonune Ml430 -91— aven S—r li�n¢Eagan_mmichael.M R., No. R -i- D.I. i] a cQ o Z y o (n [n �03� $RN y po n DO N3 I 1 N'o �1. o p .� =y o � o FNS m�H CD ;K < v, S A II' X; ! §� / ! {\( } } \ \ \ }} \ \ \ \ } } \ \ {} . } } } } } } \ }} aaa,g .q ` )D =� IT / ) � ) ! ®( , /§\f\ 9&p? 3#� q ;r/ ~ � \ \c ) (� 2$ §§ ;~ � / / ]| \ ) t3 ] k §j / F ) §q §q0§ § ), \ ;-z- Room Ream e : a@ 2) ;e § m �; !)| ; § (/] \ /\ § § By: R \ /' U. s ONFHA E ^~ ®' SENIOR U2NG mm ' p UL SE � _! Project Narrative: Stonehaven Senior Living - assisted, independent & memory care A 3.57 Acre lot, with heavy woodlands to its southern border; preserved by the development. CH Development Company LLC & Ebenezer offers Stonehaven which will be a residential scaled senior living environment. This same group has previously produced a high quality development in Saint Louis Park called Towerlight. A senior living facility serving seniors with assisted, independent & memory care apartments. Shown Right: Towerlight Senior Living, Saint Louis Park 8/19/2014 Revised 9/3/14 What do you want to do; timing/ phasing: To meet the needs of seniors for housing as identified in Maxfield Research's September, 2013 Comprehensive Housing Needs Assessment for Dakota County prepared for the County's Community Development Agency, CH Development Company, LLC plans to develop a 138 -unit senior housing complex with approximately 186,500 square feet. Phase I will offer seniors the ability to "age in place" by offering a continuum of care with approximately 95 units (130,800 square feet) of independent living, assisted living and memory care units. Phase II anticipates adding another 46 units as Phase I leases up and market demand indicates the need for additional units. The proposed development fulfills the stated intent of the PUD Special Area 4- carriage hills which was to have open space and natural vegetation, but have a variety of housing types. By adding a higher density senior housing component the Stonehaven development will provide much needed multi - generational housing to the area which can buffer the noise of the fire station and Yankee Doodle. This design, with its professionally designed lush landscaping and patio areas, although dense, still supports existing trees and open space on the site. While the PUD permits up to 100 units of senior housing to be developed on the site, we propose initially 95 units with 46 additional units added as market demand increases with the aging of the Baby Boom generation as projected by the above referenced Maxfield Research study. Since that demand is not expected to evolve for another 5 -10 years, we are requesting approval now for the entire project since we are willing to incur the costs of Phase I only if we are rewarded with the flexibility to meet future demand with Phase II. With more units, we believe we can provide better services for our residents over time. The project at 100 units, could be approved only as a site plan review however, we are asking for modest set back and density changes based on this particular use within the PUD area. If approved the project would break ground in late March of 2015 and open in the spring of 2016 Existing and surrounding land uses and zoning on the subject property and within 660ft: The surrounding area to the west of Westcott Road has been developed in accordance with the PUD Special Area 4- carriage hills - to the north of the proposed building across Chestnut Lane is the recently 8/19/2014 Revised 9/3/14 built fire station; to the west are townhomes recently built by Lennar; to the south (buffered by a small wetlands area) are single family homes also recently built by Lennar; to the east across Westcott Woodlands Road is an older single family residential development zoned R -1. For the most part we are following zoning consistent with R -4 zoning What impact does the planned development have on surrounding property and land uses? The planned development fulfills the stated intent of the PUD by adding a senior housing component to the development providing multi - generational housing for the area. What impact does the planned development amendment have on the subject property? The architecture of the proposal is residential in nature using forms and materials that are consistent with the district. It completes the final open space of the PUD adding sidewalk through the north side of the property connecting it to the Chestnut Lane Townhome Development. The property sits to the west of the existing high density transitional housing ,east of new town homes, and south of the fire station therefore the use of senior housing is complementary and serves as a great transition and buffer to the rest of the neighborhood from traffic on Yankee Doodle and noise from the fire station. The site is currently minimally maintained and is prone to erosion; therefore, this development will stabilize the corner and complete the overall Lennar Development. It also, supports the spirit of the PUD to maintain the rolling hills and large trees of the previous golf course. What impact does the planned development have on City services such as sewer, water, storm water run -off and roads? The impact of senior housing on City services is much less than other high density housing. This is reflected by the fact that the sewer access charges imposed by the Metropolitan Council for senior housing are significantly less than multifamily projects. We have made an effort in our design to limit the amount of surface parking and plan to incur the significant expense of underground parking to minimize storm water run -off. Since most of our residents will not drive, the impact of our proposed community on local traffic and roads is expected to be minimal. The site will be heavily landscaped and will rely on the existing developed retention pond, southeast of the site, to handle excess storm water. Traffic to this product type of housing is extremely light therefore the impact to land, water and streets will be minimal. Does the requested land use proposed by the amendment result in a better use of the land? Explain. 8/19/2014 Revised 9/3/14 The property is currently vacant, as mentioned above there is supportive housing to its east and a fire station to the north, making the subject property unlikely for sale development. The project provides housing for an underserved population in a great high quality exterior. The amendment to the PUD if accepted will improve the overall neighborhood. Written narrative concisely describing public benefit of the proposed Amendment. The proposed senior community will benefit the public by providing current and future senior housing for the area in order that seniors who have spent their lives in Eagan and the surrounding communities remain in Eagan. As a generalization, senior housing communities are great neighbors by infusing the neighborhood with a community feel that draws people in to volunteer, with friends and families drawn to visit. In our experience, the seniors in our buildings also look for opportunities to become active community members which we would promote in the Stonehaven neighborhood. Our senior residents are also expected to support the community and businesses close to them by volunteering and shopping locally since seniors typically prefer to stay in their familiar community. There is no better neighbor than a senior citizen. They are light on the land, streets and park systems in Eagan, yet the project creates a great tax base, thus; increasing the City's base without burdening school systems. In addition to construction jobs, the proposed senior community is expected to employ many people longer term as care is provided to our residents 24 hours a day. This building is projected to employ approximately 35 individuals, a mixture of full and part time, since most of our residents do not drive, employees park below the building leaving surface stalls for friends and relatives. Those friends and relatives also support local Eagan Shopping and Services. This type of housing also provides the public benefit of encouraging a turnover of single family housing in the area as seniors are offered an attractive alternative to the isolation of living alone and the burden of maintaining a home while providing the health and safety of 24 hour care. When seniors move into these communities, most areas typically experience younger families moving into the formerly senior owned housing stock which helps to revitalize neighborhoods. Michael, We hope this memo serves to clarify some of the questions that arose during your preliminary review of the project submission. Let us know if we can provide additional information or clarifications to help with your review. Storage Strategy: The proposed Senior Living is not like multi - family housing where all families may have luggage, Christmas trees, seasonal items, bikes and recreational equipment that need to be stored and kept separate from other residents, This tends to be more need -based and service oriented housing where the average resident is 85 years old where mobility and strength are limited. Generally it is better for these residents to have better and ample storage within their unit than located elsewhere in the facility Of the 95 units, 15 units are memory care. These are folks who rarely leave the secured area of the building. Their storage needs are limited and the project has planned for suitable storage accessible from within each apartment, limiting the reasons to be outside of the secured area. Of the 80 remaining units, 21 apartments are large two bedrooms that have additional storage inside the apartment in walk -in bedroom and entry closets, The 60 remaining smaller apartments will typically have two large storage rooms with 3 tier shelves. Those shelves have a 3x4 foot areas designated by tenant where they can store luggage, or off season items. We have found that this is a better use of space for these residents. However, for residents who find this unacceptable we have 28 traditional storage lockers in the lower level for residents with oversized items. In Senior Living, one size never fits everyone's needs and so we have provided a variety of storage options. Clarification of Smoke Evacuation in Garage: The exhaust fans planned for within the garage will serve to ventilate the space to clear car exhaust and carbon monoxide, and will also serve to quickly remove smoke from the space in the event of a fire. Sianage: The site will have a monument sign at the northeast corner. The lettering is still to be determined at a later date when the branding of the project is complete. The final design will ultimately take into consideration all city ordinances and codes, and we hope design of the sign can be submitted and reviewed by the city when we know more. Other way- finding and parking signage does not seem necessary at this point, as the site is logical and straightforward to navigate. Access to Fiber Network: The development team is committed to providing the latest technology to its residents and will plan in advance for fiber -optic network access to the facility. Page 1 of 2 Tel: 612.679.6000 2104 4th Ave. S., Suite B, Minneapolis, MN 55404 www.kaaswilson.com Recreation Space: The development has planned for recreation space for all its residents. For those whom reside in the Memory Care area of Assisted Living, there is an outdoor garden space that is secure for the residents safety and well- being. Other, more independent residents will have access to an outdoor patio and adjacent lawn outside the dining room, looking south over the slope and pond. They will also have access to the sidewalks within the site that connect to the regional trail that runs along the east side of the site. Because this parcel is part of the overall Stonehaven development, the residents will also have access to all the recreational spaces previously planned for, approved, and now built within the greater development. This includes the greenspaces, trails, and play areas. Sincerest Regards, Link Wilson, AIA, LEED AP Kaas Wilson Architects Page 2 of 2 Tel: 612.079.6000 2104 4th Ave. S., Suite B, Minneapolis, MIN 56404 www.kaaswilson.com �. Q r arch �tects Stonehaven Senior Living Unit Mix - Phase 1 8.19.2014 Name Unit Type Gross Area Net Area Count New Construction Assisted / Independent Unit 1 -0 One Bedroom 696 ft2 627 ft2 15 Unit 1 -2 One Bedroom 745 ft2 692 ft2 4 Unit 1 -3 One Bedroom 700 ft2 649 ft2 9 Unit 1 -5 One Bedroom 696 ft2 627 ft2 6 34 Unit 2 -0 One Bedroom + Den 926 ft2 865 ft2 3 Unit 2 -1 One Bedroom + Den 1,005 ft2 944 ft2 3 Unit 2 -2 One Bedroom + Den 925 ft2 862 ft2 4 Unit 2 -4 One Bedroom + Den 953 ft2 875 ft2 3 Unit 2 -5 One Bedroom + Den 1955 ft2 1894 ft2 1 3 16 Unit 0 -0 IStudio 1470 ft2 1427 ft2 1 4 Unit 0 -4 IStudio 1564 ft2 1520 ft2 4 Unit 3 -0 Two Bed, Two Bath 1,106 ft2 1,035 ft2 4 Unit 3 -1 Two Bed, Two Bath 1,084 ft2 1,015 ft2 13 Unit 3 -3 Two Bed, Two Bath 1,088 ft2 1,013 ft2 4 21 Assisted / Independent Total 79 Guest Suite Unit Guest IStudio 1451 ft2 1411 ft2 1 1 1 Guest Suite Total 1 Memory Care Unit 1 -1 lone Bedroom 1570 ft2 1516 ft2 1 3 3 Unit 0 -0 Studio 451 ft2 411 ft2 7 Unit 0 -1 Studio 475 ft2 436 ft2 4 Unit 0 -2 Studio 509 ft2 462 ft2 1 12 Memory Care Total 15 New Construction Total Units (includes guest suite ... 94 units excluding guest) 1 95 ils an, Stonehaven Senior Living Unit Mix - Phase 2 (Totals at bottom reflect Phase 1 & Phase 2) 8.19.2014 Name Unit Type Gross Area Net Area Count Future Addition Assisted / Independent Unit 1 -0 lone Bedroom 1696 ft2 1627 ft2 12 12 Unit 2 -1 lone Bedroom +Den 1925 ft2 1862 ft2 1 3 Unit 2 -3 lone Bedroom +Den 1925 ft2 1843 ft2 1 6 9 Unit 3 -1 ITwo Bed, Two Bath 11,084 ft2 11,015 ft2 9 9 Assisted / Independent Total 30 Memory Care Unit 1 -1 lone Bedroom 1570 ft2 1516 ft2 1 3 3 Unit 0 -0 Studio 451 ft2 411 ft2 8 Unit 0 -1 Studio 475 ft2 436 ft2 4 Unit 0 -2 Studio 509 ft2 462 ft2 1 13 Memory Care Total 16 Future Addition 46' Units lost from P1 when P2 is built 4' Grand total Phase 1;& Phase 2 1 137 �` L aas lso_n Stonehaven Senior Living Parking Counts 8.19.2014 PARKING Phase 1 58 Site Parking 34 TOTAL PHASE 1 92 Total AL /IL units @ Phase 1 81 Phase 2 25 Parking from P1 lost 3 TOTAL PHASE 1 +2 114 Total AL /IL units @ P1 + P2 106 Stonehaven Project Narrative Update 11/6/2014 Project Narrative Update: This narrative is intended to supplement the development team's original project narrative submitted to the City of Eagan on August 20th, 2014. What do you want to do; timing / phasing: To meet the needs of seniors for housing as identified in Maxfield Research's September, 2013 Comprehensive Housing Needs Assessment for Dakota County prepared for the County's Community Development Agency, CH Development Company, LLC plans to develop a 137 -unit senior housing complex with approximately 186,500 square feet. Phase I will offer seniors a continuum of care with approximately 95 units (130,800 square feet) of independent living, assisted living and memory care units. Phase II anticipates adding another 46 units as Phase I leases up, for a total of 137 units (4 units removed from Phase I during the Phase II expansion). More specifically we are asking for an additional 37 units from the already approved 100 units in the 2010 U.S. Home Corporation (Lennar) Planned Development Agreement. However, this request is 43 units fewer than what was approved as part of the original settlement on this site with Wensmann Realty as indicated in the 2008 approved Planned Development Agreement. The proposed development fulfills the stated intent of the PUD Special Area 4- carriage hills which was to have open space and natural vegetation, but have a variety of housing types. By adding a higher density senior housing component the Stonehaven development will provide much needed multi - generational housing to the area which can buffer the noise from the fire station and Yankee Doodle. If approved the project would break ground in late March of 2015 and open in the spring of 2016. Additional Consideration The currently proposed 95 -unit Phase I building, with our contemplated unit mix, is not designed for optimal efficiency. The design of Phase I is specifically constructed with the Phase II expansion in mind. Phase I is designed to minimize disruptions to our senior residents during the construction of Phase 11. If the Phase II expansion is not part of our future plan, we should redesign Phase I so that the construction and design are more cost - effective. With the approval of Phase 11, we are willing to spend the additional money now to ensure the residents are not disrupted in the future when expansion occurs. Second, 95 units is not the most efficient operating design for Ebenezer (or any other quality operator). In order to attract a top tier senior housing operator, the potential of a Phase II expansion provides motivation to perform. A 95 -unit community is not something Ebenezer would traditionally embrace. They are willing to work with us on the smaller building if they have the upside of a larger building. Any uncertainty that an expansion will not be approved may push Ebenezer away from our development team and the proposed project. Additionally, operational efficiencies are gained through a larger building (137 units) when compared to a smaller building (95 units). Some of the operating benefits of a larger building are listed below: L A larger facility can afford to offer a broader range of healthcare services, options, and amenities to Eagan seniors while limiting disruptive moves from one facility to another for additional care. Stonehaven Project Narrative Update 11/6/2014 ii. Creating a larger pool of care staff helps to support stable services for our residents. More hours of care and therefore staffing can be offered to provide more consistent employment, rather than a lot of part -time positions that are more difficult to fill with qualified care givers. This is expected to be increasingly important if the current shortage of qualified nurses continues, as we expect, as our population ages. iii. A larger building allows for more competitive wages and benefits at all levels of staff which typically translates to better care for our residents. iv. A larger facility offers more apartment options, which reduces the chance that families have to split up (i.e. one spouse needs Memory Care and the other can live in an Independent Unit, all under one roof) A 137 unit building is more efficient and beneficial for our residents compared to a 95 unit building as indicated in the reasons above. We could have requested all 137 units be built in a single phase construction process, although we felt it was far more prudent and less risky, to build a smaller building and expand as the community matures. The smaller building allows the community to absorb new residents, without the increased risk of substantial carrying cost for empty units (units 96 — 137) while we fill the initial 95 units. Instead of putting undue financial pressure on operations in the early years, which may jeopardize the stability and quality of the entire project, we believe a multi -phase schedule is the most responsible strategy to deliver quality care to our residents. Receiving approval now, will allow us to recruit and retain a high quality care team that can respond more quickly to changes in healthcare trends as they evolve. We expect rapid change in senior care over the next 5 — 10 years and want to be in a position to respond as quickly as possible to provide high quality care alternatives to the residents of Eagan. Written narrative concisely describing public benefit of the proposed Amendment. The proposed senior community will benefit the public by providing current and future senior housing for the area in order that seniors who have spent their lives in Eagan and the surrounding communities remain in Eagan. As a generalization, senior housing communities are great neighbors by infusing the neighborhood with a community feel that draws people in to volunteer, with friends and families motivated to visit. In our experience, the seniors in our buildings will also look for opportunities to become active community members which we will promote in the Stonehaven neighborhood. Our senior residents are also expected to support the community and businesses close to them by volunteering and shopping locally since seniors typically prefer to stay in their familiar community. Our proposed operator, Ebenezer, is one of Minnesota's largest and most qualified senior housing operators. Ebenezer operates 55 communities and manages more than 4,600 units throughout its portfolio and is affiliated with Fairview Health System. This affiliation provides substantial support programmatically and provides a great source of care options for our residents. When Eagan residents are in need of potentially complex care options, we will be available as an attractive option to provide that care. We are committed to providing a community that offers nice and attractive amenities, providing the highest quality of care for the residents of Eagan, ultimately resulting in an improved quality of life for our residents and their families. Stonehaven Project Narrative Update 11/6/2014 There is no better neighbor than a senior citizen. They are light on the land, streets and park systems in Eagan, yet the project creates a great tax base, thus; increasing the City's base without burdening school systems. In addition to construction jobs, the proposed senior community is expected to employ many people longer term as care is provided to our residents 24 hours a day. Phase I of this building is projected to employ approximately 35 individuals, a mixture of full and part time. Phase II of the building is expected to employ an additional 10 employees and increase the number of full time positions. Since most of our residents are not expected to drive, we expect many of our employees to park under the building which will leave surface stalls for friends and relatives. Those visiting friends and relatives are also expected to support local Eagan shopping and services. This type of housing also provides the public benefit of encouraging a turnover of single family housing in the area as seniors are offered an attractive alternative to the isolation of living alone and the burden of maintaining a home while receiving the health benefits of consistent medication and diet with the safety of 24 -hour care. When seniors move into these communities, most areas typically experience younger families moving into the formerly senior owned housing stock which helps to revitalize neighborhoods. Mike, We hope this memo serves to clarify certain items discussed during the City Council meeting on October 7, 2014, more specifically, items related to the legal settlement between the City of Eagan and Wensmann Realty, LLC as part of the original Planned Development Agreement for this property. The primary opposition to CH Development Company's Planned Development Amendment during the October 7, 2014 City Council meeting was related to the proposed increase of 37 additional units above the 100 units of Senior Housing / high density units previously approved for in the U.S. Home Corporation (Lennar) 2010 Final Planned Development Agreement Stonehaven [Attached as Exhibit A]. The primary justification for this opposition was related to the original settlement between the City of Eagan and Wensmann Realty, LLC on the development of the Carriage Hills property. It was represented several times throughout the meeting that the original settlement approved 100 units of Senior Housing / high density and it was suggested that the Council Members should oppose the increased density due to the agreed upon density in the prior settlement. We believe the facts of the original settlement were unintentionally misrepresented during the meeting. The Planned Development Agreement with Wensmann Realty, LLC in 2008 [Attached as Exhibit B] actually allowed for 180 Senior Housing / high density units, not the 100 units of Senior Housing / high density that was represented in the meeting. The Wensmann Planned Development Agreement from 2008 was unanimously approved by the City Council, subject to a City vote on November 4, 2008. As you know, the matter was brought to the voters of Eagan in November of 2008 and Eagan residents voted down the City's purchase of the property which allowed Wensmann to proceed with the development. When Wensmann failed to move forward with the development of the PD Lennar took over development of the property. It is our understanding that Lennar's 2010 Planned Development Agreement reduced the total allowed unit count from the 480 units approved as part of the original settlement with Wensmann to 362 units. Additionally, Lennar increased the total green -space on the property from the 30 acres agreed to in the settlement to 35 acres. In 2010, when Lennar prepared the development plan, they arbitrarily allocated 100 units to the Outlot portion of the site given they did not have a specialized Senior Housing developer identified at the time for this Outlot. We understand Lennar did not engage a Senior Housing specialist to assist in determining the optimal density for the site. Furthermore, the approval of 100 units of senior housing is somewhat vague given that 100 units of age- restricted senior co -op units would require a similar building density and impervious surface area as a 137 unit building we propose given much smaller memory care and assisted living units. Based on our review of the Wensmann Realty legal settlement and the approved Lennar Planned Development, the net difference between the two was a density reduction of 118 units (480 to 362), an increase in green space of 5 acres (30 to 35) and a reduction of 80 Senior Housing/ high density units (180 to 100). While we certainly respect the right of for Council Member's to oppose increasing the Lennar approved PD density by 37 units, we strongly encourage the Council Members to thoroughly consider the improved healthcare delivery benefits of a slightly larger community, which will ultimately result in a higher quality of life for our prospective residents and, ultimately, the City of Eagan. Please let us know if we can provide any additional information or clarification to assist in your review of this memorandum prior to our next presentation of our proposed development at the November 18, 2014 City Council meeting. Sincerely, Michael J. Hoagberg CH Development Company, LLC Managing Member EXHIBIT A PLANNED DEVELOPMENT AGREEMENT STONEHAVEN JUNE 15, 2010 [Attached] PRELIMINARY PLANNED DEVELOPMENT AGREEMENT CARRIAGE WILLS JUNE 3, 2008 [Attached] EXHIBIT C August 2003: Wensmann Realty enters into a purchase agreement with Ray Rahn and begins work on proposal for development of the Carriage Hills Golf Course. June 2004: Eagan Planning Commission denies endorsement of Wensmann's request to rezone the course. August 2004: Eagan City Council votes against request to rezone the golf course to low- density residential development. November 2004: Wensmann sues city of Eagan in district court for scuttling the land deal by denying a rezoning request. April 2005: District Court rules against the city. May 2005: The city appeals the ruling. November 2005: The City Council unanimously approves a settlement proposed by Wensmann Realty owner Terry Wensmann. December 2005: Eagan Planning Commission votes 4 -3 to recommend the golf course be changed from a park under the city's comprehensive plan to a "special area." The commission also approves the draft of the developer's plan for the area. January 2006: The Minnesota Supreme Court's ruling on the Mendota Heights Par 3 Golf Course sets a precedent for Eagan to protect its original comprehensive guide plan with parks and open space designation. The City Council denies Wensmann's request to amend the city's comprehensive plan to allow homes to be built on Carriage Hills. May 2006: The Minnesota Court of Appeals overturns the District Court's ruling, finding that the city can't be compelled to change its comprehensive plan. July 2007: Minnesota Supreme Court orders the case returned to District Court to answer the question of compensation for the land, but says that Eagan cited valid reasons for refusing to change its land -use plans. March 2008: City Council votes to approve a settlement that puts the decision on the ballot for the residents to decide the future of the land. If a majority voted "yes" in a referendum, the city would purchase the land for roughly $10.25 million. June 2008: City Council unanimously votes in favor of the Wensmann Preliminary Planned Agreement Carriage Hills. Includes 480 units with 180 units allocated to Senior Housing / high density and 30 acres of green space. November 2008: Eagan residents vote down the purchase, with 53 percent voting no and 47 percent voting yes with 35,560 votes cast. 2008 — 2009: Wensmann went out of business. U.S. Home Corporation takes over the site 2010: City Council approves the Final Planned Development Agreement Stonehaven (4 — 1), not subject to the Settlement. Includes 362 units with 100 units allocated to Senior Housing / high density and 35 acres of green space. FINAL PLANNED DEVELOPMENT AGREEMENT STONEHAVEN THIS F L PLANNED DEVELOPMENT AGREEMENT ( "Agreement ") is made this jeday of ,201 0, by and between the CITY OF EAGAN, a Minnesota municipal corpor tion (hereinafter. the "City ") and U.S. HOME -CORPORATION, a Delaware corporation (hereinafter referred to as the "Developer ") and RAHN FAMILY LIMITED PARTNERSHIP, a Minnesota limited partnership (hereinafter referred to as the "Owner "). City, Developer and Owner are collectively referred to herein as the "Parties ". WHEREAS, the City Council of the City is the official governing body of the City; and WHEREAS, the Owner is the fee' owner of property containing approximately 115 acres and legally described as follows: Lot 1, Block 1, Carriage Hills Clubhouse Addition, Dakota County, Minnesota; FA 0 r The Northeast '/4 of the Southwest ' /a; tie Southeast '/4 of the Northwest ' /a; the Northeast '/4 of the Northwest ' /a; and a strip of land 1 rod wide off and along the North side of the Southwest 1/4 of the Northwest ' /4.all in Section 14, Township 27, Range 23, according to the United States Government Survey thereof excepting that portion platted as Carriage Hills Clubhouse Addition and situate in Dakota County, Minnesota; AND Excepting that part platted as Lot 1, Block 1, Eagan Fire Station No. 2. .a portion of which has been plated as Stonehaven 1St Addition (the platted portion is hereinafter the "Property "); and WHEREAS, the development and use of the Property is governed by a Preliminary Planned Development Agreement, dated the 16th of March, 2010 (the "Development Agreement "); and WHEREAS, the Development Agreement runs with the land until terminated and is binding upon the successors and assigns of the original owner and developer; and WHEREAS, the Development Plans attached. hereto (Exhibits B - G) are found to be in conformance with the Development Agreement, and the Parties hereby acknowledge that this Agreement and the exhibits attached hereto constitute the Final Planned Development for the Property. NOW, THEREFORE, it is hereby agreed to and between the parties hereto as follows: 1. This Agreement applies only to the Property. 2. This Agreement is intended to supersede and replace the Development Agreement covering the Property. 3. This Agreement includes specific conditions to the development as set forth on Exhibit A. 4. The Owner shall use and develop the Property in conformance with the following plans attached hereto, (A full size -copy of these exhibits shall be on file with the City of Eagan Community Development Department.) • Exhibit B — Site Plan dated May 28, 2010, last revised June 10, 2010 • Exhibit C — Building Elevations dated April 29, 2010 • Exhibit D — Landscape Plan dated April 20, 2010, last revised June 10, 2010 • Exhibit E — Site Lighting /Signage /Off = street Parking and Open Space Phasing Plan dated April 20, 2010, last revised June 10, 2010 • Exhibit F — Open Space Management Plan dated June 1, 2010 • 'Exhibit G —Utility Plan (water, sewer and storm) dated April 20, 2010 S. This Agreement shall run with the land until terminated and shall be binding upon the successors and assigns of the Owner. 6. This Agreement shall expire ten years from the date of execution unless prior thereto, the City has issued a Certificate of Occupancy for the improvements to be constructed in accordance with.the' approved Site Plan (attached as Exhibit B). In the event this Agreement expires, the City may at its sole option, initiate an amendment to its Comprehensive Guide Plan and rezone the Property in accordance with Minnesota statutes and the City Code. In the event the City rezones the Property, this Agreement shall automatically terminate upon the effective date of the rezoning. 7. This Agreement may be modified, amended or supplemented solely in compliance with City ordinances, rules and regulations. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first above written, CITY OF EAGAN a Minnesota Municipal Corporation BY: 14 Mike Magairc, Its Mayor BY: aria Petersen Its Clerk U.S. HOME CORPORATION a Delaware corporation B - -°---- (signed) (print) Its: (title) RAHN FAMILY LIMITED PARTNERSIIM a M•in imota limited uartnershiu N (signed) (print) (title) APPROVED AS TO FORM: APPROVED AS TO'COVT. lT: Eagan City Attorney Crty Planner STATE OF MINNESOTA) 5s COUNTY OF DAKOTA) On this day of T , 2010 before me a Notary Public within and for said County personally appear d MIKE MAGUIRE and MARIA PETERSEN to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed in behalf of said municipality by authority of its City Council and said Mayor =A6.S -ument to be the free act an deed of said municipality. TA l, 2018 Notary Public STATE OF ,�il`Y1YtQSb } ss COUNTY OF (+,.er)Wth On this day of� , 2010 before me a Notary Public within and for said County personally app(e�ared , the of U.S, HOME CORPORATION, a DVaware corporation, and acknowledged said instrument to be the free act and decd of the corporation. CAROLE L. TOOHEY L RY PUBLIC — MINNESOTA MISSION EXPIRES ot- 31-2012 STATE OF ss COUNTY OF K I � �4 (� -�- Notary .public On this /� day o #'�� ' 2010 before me a Notary Public within and for said County personally appeared a'�,� i1�Ajy�,r/ , the - % 8.f RA.HN FAMILY LIMITED PARTNERSHIP, a Minnesota limited partnership, a Minnesota limited partnership, and acknowledged said instrument to be the free act and deed of the corporation. 7C�H RD J. �A� � a Public inneso ta �f s,; ». Mwm ao w Jan 91, 2015 Notary Public THIS INSTRUMENT WAS DRAFTED BY; COMMUNITY DEVELOPMENT DEPARTMENT CITY OF EAGAN 3830 PILOT KNOB RD- EAGAN MN 55122 651 - 675 -5000 EXHIBIT A 1, The property shall be subdivided and platted prior to Final Planned Development approval, (Stonehaven Addition) 2. This PD Amendment is for the creation of 264 lots and 7 outlots for 362 dwelling units consisting of a mix of 63 85' -foot single- family lots, 95 65 -foot single- family lots, 40 twinhome units, 65 townhome units and a future multiple - dwelling senior building of up to 100 units. (This Final PD for first phase of construction consists of 18 single - family 85' wide lots, 21 single- family 66' wide lots, 1 community lot and 9 outlots for open space and future development.) Structure setbacks shall be consistent with those outlined in the City's Zoning Ordinance for the corresponding type of housing as follows: 85' single - family (R -1 district) 65' single - family (R -1 S' district) Lots 1 -6, Block 3 Lots 1 -13, Block 1 Lots 2 -5, Block 4 Lots 1 -8 Block 2 Lots 1 -8, Block 5 3. The developer shall execute a Preliminary Planned Development Agreement which includes the following plans, Site Plan Building Elevations • Site Lighting Plan Landscaping Plan • Signage Plan • Off Street Parking Plan ® Open Space and Maintenance Plan Utility Plans (water, sewer and storm) 4, The Preliminary Planned Development Agreement shall be recorded against the property at the Dakota County Recorder's office within 60. days of City Council approval, (Satisfied) 5, A Final Planned Development Agreement shall be executed for each phase of the development prior to issuance of a building permit for the phase, The following plans are necessary for each Final Planned Development Agreement: Final Site Plan Final Building Elevations • Final Site Lighting Plan • Final Landscaping Plan • Final Signage Plan Final Off Street Parking Plan Open Space and Maintenance Plan Utility Plans (water, sewer and storm) 6. A homeowner's association shall be established for this development, All common property and open space in conservation easements shall be conveyed to and maintained by the homeowner's association, as well as the private streets, the townhome lots and any monument signs or other common amenities. All common lots shall be deeded to the homeowner's association, All association documents shall be in a form acceptable to the city attorney, (Satisfied) 7, Sound attenuation construction standards sufficient to achieve an interior sound level of 45 dBA shall be.employed for buildings within the one -.mile buffer area of the 60 dB contour. 8, All single - family lots shall have a minimum street frontage of 50 feet, (Satisfied) 9. 85' wide single - family lots shall satisfy minimum R -1 zoning standards for lot dimensions and area, (Satisfied) 10, 65' wide single - family lots shall satisfy minimum R -1 S zoning standards for lot dimensions and area. (Satisfied) 11, in consideration of common open space'provided within the development, a deviation in the minimum lot size and dimensions for twinhomes lots is permitted per the Preliminary Plat dated January 20, 2010, last revised February 3, 2010, (Not applicable to this Final PD for first phase of construction.) 12, Structure setbacks shall be consistent with those outlined in the City's zoning Ordinance for the corresponding type of housing as,follows: 85' single - family (R -1 district), 65' single - family (R -1S district); Twinhomes (R -2 District), 13. Minimum structure setbacks from Duckwood Drive shall be 40 feet, 14, Townhome setbacks shall be as follows: a. 50' from Yankee Doodle Road b, 30' from Station Trail c, 30' from the perimeter of the site d. 20' between buildings (Not applicable to this Final PD and first phase of construction,) 15, Building coverage shall not exceed 20% for each 85' wide single- family lot, and 25% for each twinhome and 65' wide single - family lot, The townhome units shall be entirely located within each unit's lot boundaries. 16, Building coverage for the future multiple family senior building shall not exceed 20 %. (Not applicable to this Final PD and first phase of construction.) 17, Building heights shall not exceed 35 feet, 18. The future multiple family senior building may exceed 35 feet if the required additional setbacks are provided in accordance with the R -4 zoning district standards (an additional 3' for each 1' of building height over 35'). (Not applicable to this Final PD and first phase of construction.) 19. Each dwelling unit shall provide a minimum two -stall garage. 20. The private drives within the townhome portion of the development shall be signed "no parking" along both sides. (Not applicable to this Final PD and first phase of construction.) 21. Parking lot and pavement setbacks for the future multiple- family senior building shall be a minimum of 20 feet from a public right -of -way to provide sufficient room for berming, screening, buffering and snow storage. (Not applicable to this Final PD and first phase of construction.) 22. Building elevation plans shall be provided with the Final Planned Development for each phase of the development. Such plans shall include specific architectural controls (i.e. design elements, building materials, etc.) that are consistent with the City's zoning ordinance, where applicable. (Satisfied) 23, This development shall comply with the provisions outlined in Section 11.70, Subdivision 21 of the City Code pertaining to site lighting, trash storage, walkways, interior storage space, etc. Detailed plans identified in Condition 4 demonstrating compliance shall be provided at the time of Final Planned Development. (Not applicable to single - family development.) 24, Ownership and maintenance of the swimming pool and community building on Lot 1, Block 4, shall be the responsibility of the homeowner's association. (Referenced as Lot 1, Block 15 in First Amendment to Preliminary Planned Development • Agreement as shown on Preliminary Plat,) 25, Prior to Final Planned Development approval, the developer shall provide detailed plans for the community building including building elevations and materials, as well as the size and location of the swimming pool. (Satisfied) 26. The applicant shall submit a proposal /infrastructure plan to be approved by staff to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood; (Satisfied.) 27. A detailed Landscape Plan, consistent with the design standards and specifications in the City's landscape ordinance (Section 11,70, Subdivision 12) shall be provided with the Preliminary Subdivision and Final Planned Development, (Satisfied) 28. Consistent landscape design elements shall. be incorporated throughout the site to provide visual connections between the various parts of this planned development. (Satisfied) 29, Berming and landscaping shall be provided along.Yankee Doodle Road to provide a.buffer between the buildings and this principal arterial. (Not applicable to this Final PD and first phase of construction.) 30. The Landscape Plan shall address screening /buffering on the north end of the west side of the development and the Carriage Hills condominium and shall include berms and plantings as necessary, (Not applicable to this Final PD and first phase of construction.) 31. Prior to Final Planned Development approval, the applicant shall verify that the placement of landscaping does not interfere or conflict with utilities, (Satisfied) 32, In accordance with Section 11,70, Subd, 12 -6 -3 of the City Code, a financial guarantee for the landscaping shall be submitted with the Final Subdivision for each phase of the development, The guarantee shall cover two calendar years following satisfactory completion and shall be released only upon inspection and written notice of conformance by the city. For any landscaping that is unacceptable, the applicant shall replace the material to the satisfaction of the city before the guarantee is released. Where this is not done, the city, at its sole discretion, may use the proceeds of the performance guarantee to accomplish performance. (Satisfied in letter of credit for Stonehaven 1g` Addition development contract,) 33. Prior to final subdivision approval, detailed grading, drainage, erosion, and sediment control plan shall be prepared in accordance with current City standards and codes., (Satisfied) 34. Prior to any grading of the Property, erosion control measures shall be installed and maintained in accordance with City code, City engineering standards, and MN Pollution Control permit regulations. 35, All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has current University of Minnesota Erosion / Sediment Control Design training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans, (Satisfied) 36, All personnel responsible for the construction and management of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/ Sediment Control site management certification through the University of Minnesota, or approved equal training as determined by the City Engineer, (Satisfied) 37. The use of flagmen will be reviewed when the Development Agreement is prepared, and their use will be implemented by the Developer as determined to be necessary by the City, (Need for flagmen will be further reviewed during construction.) 38, Storm water management systems for this development shall be constructed in accordance with the City Storm Water Management Plan (Dec. 2005), the City Water Quality Plan, and City engineering standards. 39. In accordance with Eagan City Code §11,67 Subd, 4. B., the applicant shall have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and shall have all existing wetlands assessed utilizing the Minnesota Routine Assessment Method (Version 3.0 or later version). The delineation shall be completed prior to Preliminary Subdivision. (Due to seasonal considerations, this was not done after Prelim. Subd, approval and prior to Final Subdivision). 40, Any and all wetland delineations shall be conducted during the growing season (i.e., typically between April 15 and October 15) and shall be submitted to the City for review and approval. (Satisfied) 41. Any proposals to impact any of the wetlands on the site by draining, filling, or excavating shall comply with Minn. Rules Ch. 8420 and shall be in accordance specifically with Eagan City Code §11.67 Subd, 5., Wetland Sequencing and Replacement Requirements and Eagan City Code §11.67 Subd. - 11., Wetland Submittal Requirements. 42. All of the wetlands on the site shall have Wetland Buffers in accordance with Eagan City Code §11.67 Subd. 6. (Satisfied) 43. All of the Wetland Buffers on the site shall satisfy Wetland Buffer Vegetative Requirements in accordance with Eagan City Code §11.67 Subd. 7. (Satisfied) 44. All of the Wetland Buffers on the site shall be protected in accordance with Eagan City Code §11.67 Subd. 8. 45, All of the Wetland Buffers on the site shall have markers in accordance with Eagan City Code §11.67 Subd. 9, 46. The development of the site shall have wetland setbacks in accordance with Eagan City Code §11.67 Subd. 10. 47. This development may be subject to cash dedications in lieu of the above wetland requirements, at the City's discretion. (None for this Final PD and first phase of construction,) 48. There .shall be no -net increase, compared to existing conditions, in the amount of Total Phosphorus (TP) and "Total Suspended Solids (TSS) leaving the site or 50 percent TP and 80 percent TSS must be removed from stormwater runoff, whichever is more restrictive, (Satisfied) 49. The first one -half inch of stormwater runoff from any rainfall event shall be Infiltrated or retained entirely on the site. (Satisfied) 50. This development may be subject to cash dedications in lieu of the above water quality requirements, at the City's discretion. (None for this Final PD:and first phase of construction.) 51, In accordance with the City's Tree Preservation Ordinance, Eagan City Code Section 11. 10, Subd. 151, the applicant shall prepare and submit a Tree Preservation Plan with the Preliminary Subdivision application that: a) identifies all significant vegetation located on the application site, b) delineates limits of land disturbance and tallies significant vegetation proposed to removed, c) provides for any required tree mitigation, and d) indicates measures to protect significant vegetation intended to be preserved, (Satisfied) 52. The applicant shall continue to work with city staff to identify additional opportunities for preservation during the development and construction process. 53. Tree Protective measures (i.e, orange, colored silt fence or 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved. 54. The applicant shall contact the City Forestry Division and set up a pre - construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 55. All public and private streets within the development shall be constructed in accordance with City Code, with vehicle turnarounds to City and fire code requirements. 56, Continuous trails or sidewalks shall be provided between proposed Duckwood Drive and Yankee Doodle Road, to increase pedestrian circulation and connectivity. (Satisfied per Site Plan) 57. All trails within the development shall be constructed in accordance with City engineering standards for width, structural dimension, and right -of -way dedication. 58. All concrete sidewalks within public right-of-way shall be a minimum of six feet (6') in width. 59. Direct driveway access to Duckwood Drive shall be prohibited. (Satisfied per Site Plan) 60. Restricted access, in favor of Dakota County, shall be dedicated along the entire development's frontage along Yankee Doodle Road. (Satisfied per plat of Stonehaven 1St Addition.) 61. The developer shall dedicate restricted access, in favor of the City, along the entire length of Duckwood Drive, and Wescott Woodlands, within the development, in a form acceptable to the City Attorney. (Satisfied) 62. A sanitary sewer system to serve the development shall be constructed in accordance with the City Comprehensive Sanitary Sewer Plan, and City engineering standards. 63. If sanitary sewer lift stations are required to utilize the capacity of all trunk sanitary sewer districts, to adequately serve the development, the stations shall be installed at the developer's expense. (Not applicable to this Final PD and first phase construction.) 64. This development shall be responsible for the removal and abandonment of all septic systems and wells, in accordance with City and County requirements. 65. Lateral water mains to serve the development for fire and domestic uses shall be constructed in accordance with the City Water Supply & Distribution Plan, and City engineering standards. 66. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage requirements. (Satisfied) 67. All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies.prior to application for final plat .approval, (Satisfied) 68. If any improvements are to be installed under a City contract, the appropriate project shall be approved by Council action prior to final plat approval, 69. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. 70. The development shall dedicate conservation easements to the City, in a form acceptable to the City Attorney, over those portions of the site that comprise the 30 acres of open space. These areas shall be shown and identified as Conservation Easement Area on the Final Site Plan prior to Final Planned Development approval. (Satisfied per the Signage /Lighting /Parking and Open Space Phasing Plan.) 71, The development shall provide connections to the existing off -site Eagan trail system and access points at the perimeter of the development to primary off -site amenities. Connections points include the east and west end of Duckwood and Wescott Hills Drive to Yankee Doodle. Off -site amenities include Mueller Farm Park, O'Leary Park and Woodland Elementary School. (Satisfied for this Final PD and first phase of construction.) 72. This development shall fulfill the Park Dedication requirement through the designation of a proposed 35.76 acres-of open space /natural area to be owned and managed as open space /natural area by the Homeowners Association, (Open Space to be phased in with construction.) 73, A looping trail shall be installed through the open space with multiple points of access for residents and the public, possibly including benches and other furnishings, ownership and maintenance to be determined. (Construction of trail to be phased in with construction.) 74. Trail dedication shall be satisfied through a combination of on -site trails, exclusive of sidewalks, and /or a cash payment consistent with the Eagan fee schedule, to be paid at the time of final plat at the rates then in effect. (Satisfied) 75, The developer shall provide an agreement, in a form acceptable to the city attorney, to allow the public full access to those portions of the proposed open space on the per! meter of the single family and townhome development and to those portions of the proposed on -site trail system, constructed by the Developer to City standards,.that are determined by the City to have public value. The provision of trail amenities may also be addressed in the agreement. (Satisfied) 76. This development shall provide a' maintenance plan, in a•form acceptable to the City Attorney, for the open space that includes regular eradication of invasive and non- native species, enhancement of planted areas as appropriate, and routine maintenance including trash removal. (Satisfied) 77. This development shall install "tot -lots" that include play structures in the townhome area. Such tot lots shall be maintained by the Homeowner's Association. (Not applicable to this Final PD and first phase of construction.) 78, A Construction traffic and roadway maintenance plan shall be submitted and approved by the City. (Satisfied) EXH I BIT B N 0 1 1 1 a a v RIO �nTob ti k, I ro O SITE PLAN 2 LJ i � C o O rni ZE & Vl z2 I f2 W " M MAN 01111AM 935 Wayzata Blvd. East, .Wc 7 M P 4 6S' Single T'ar�.il� Lots MN 55391. 952-249-3000 I rA A r U Sinclair 915 : Wayzata Blvd. East, Wayzata MN, 55391 952.= 249 3:000 fF _ lu cif IME 7 a 2P''YS Pt31 ' C_: 915 : Wayzata Blvd. East, Wayzata MN, 55391 952.= 249 3:000 ir Jy � t� F 4sk' `-2� - e at R f,sk g'l?- cry��a r yxj s� f t ys } r ki rYS i,{121r 7'�f 7�fi }4� i 1 N� Ali ' S� m.4 OT r Single V Lott. - - � :.-'985 Wayzata. Blvd_ East, Wayzata; MN _55391. 4'952-249-3000 Sin �- a it ir Jy � t� F 4sk' `-2� - e at R f,sk g'l?- cry��a r yxj s� f t ys } r ki rYS i,{121r 7'�f 7�fi }4� i 1 N� Ali ' S� m.4 OT r Single V Lott. - - � :.-'985 Wayzata. Blvd_ East, Wayzata; MN _55391. 4'952-249-3000 65' Single Family Lots 935 Wayzata Blvd. :E. Wayzata NON 55391 • 952.249 3000 t ro I? C 65' Single Family Lots 935 Wayzata Blvd. :E. Wayzata NON 55391 • 952.249 3000 - St. Cr oi x Le 65' Singlc Family Lots 935: AAN 55391 952 - 249`3000 35: W: 16 Blv - ayzO Blvd. W a, Ramsey Oo,l .4 935 East Wayzata Blvd.-:Woy7otci MN' 5539:1. 954-2149-3000 • Single Famity Lots 435 East Wayzata Bl��cl , Wayzata, MN 55391 ;� 954 -249 300 r` IL hP a�7� • Single Famity Lots 435 East Wayzata Bl��cl , Wayzata, MN 55391 ;� 954 -249 300 r` F hP a�7� • Single Famity Lots 435 East Wayzata Bl��cl , Wayzata, MN 55391 ;� 954 -249 300 t i• I q hh pp �ff�1G�k}Jj a�7� • Single Famity Lots 435 East Wayzata Bl��cl , Wayzata, MN 55391 ;� 954 -249 300 is - an n 11 l ..t:.. 16 77 is - _ - .�„✓ - �. 11 l _ 16 1 1I — il LT A`_:. r •.l i„ . •, 11 l _ 16 1 1I — il LT r •.l i„ . •, yi M� V, j L,im 8S' Siz�.gle li'az11ily Lo1;s 93 • • • • • • • • Ali i- _V11%. -,�- ,-,-,, - 4 L••.•'.- •r {•'•1� {�k�.�1�G ia7cf.�lyil.��:r4��i.'r.:•.. ._.�__. 851 Single Fan-illy Lots 935 East Wayzata Blvd., - Wayzata MN 5.5391 954- 249 -3000 Of tce i- _V11%. -,�- ,-,-,, - 4 L••.•'.- •r {•'•1� {�k�.�1�G ia7cf.�lyil.��:r4��i.'r.:•.. ._.�__. 851 Single Fan-illy Lots 935 East Wayzata Blvd., - Wayzata MN 5.5391 954- 249 -3000 7. J, I I / 1 t � MWO {: A: 935 Wayzata Blvd. East, Wayzata; MN :55391 952- 2493000 �EO"-/ ...................... 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"„ ..._ -.... 4g � �� z 4�yq try � 7�, p SITE LIGHTING /SIGNAGE /OFF - STREET PARKING AND OPEN SPACE PHASING PLAN 1' 1kL l -1 l pi 1 I Ir ! 1' > - ♦ - -1 -'lrI 1 1 ,N-1 sl , . , \; 11�K 11 ',SAAzov r �. An tl, 1 t 1 X41: Ir > f ♦• r, NE"H- Inti,oduction Lennar retained Pioneer Engineering, P.A, to develop an open space management plan for the Stonehaven development located In Eagan, Minnesota, The 115-acre residential development Is located south of Yankee Doodle Road and w8st of Wescott Woodlands In Eagan. This property was previously the Carriage Hills Golf:C.OUrse which has been closed since 2005. The landscape Is rolling and has several wetlands on site. The development Is proposing a series of Infiltration basins and storm water ponds which will be designed within the open space areas, Approximately 36 acres are proposed to be set aside as permanent open space within outlots, The residential development consists of 263 new residential lots designed to preserve existing natural areas within the development In the form of permanently protected and managed outlots, These outlots; will be managed as natural communities consisting of short grass prairie and existing and new trees, This plan describes management recommendations for the open space outlots: that will be maintained as native prairie grass areas, The Intent of the plan Is to assist Lennar, the City of Eagan, and the future homeowners of Stonehaven In managing the site's plantings In the short and long-term, Successful management will likely require efforts by the developer In the short-term and the homeowner association In the long-term, Stonehaven Outlet Management The open space outlots as per approved final plans will Initially be under Lennar control until such -time as It can be transferred to a Stonehaven Home Owners Association (HOA), The exception to that will be an easement placed over the trail within these outlots for general -public use. This easement will be written to the City of Eagan and the trail and this easement will be maintained by the City. The proposed management of the plantings In the open space outlots Is described below, Native seed lists, methods and rates are provided In Appendix A, management tasks and timeline are provided 1n Appendix B, Invaslve plant controls (Best Management Practices) are provided In Appendix C, Refer to approved preliminary plans and subsequent final plans as they are approved for each future phase for outlot rea.-cletall.. i Disturbed upland areas within the open space outlots will be seeded with a short grass seed mix consisting of grasses and cover crops Interspersed with prairie (orbs. Tile short grass mix was chosen because of the nature of the open space. The open space is linear In nature with a trail running throughout, A short grass mix will be more conducive for trail use, open lines of sight, seating areas, and pedestrian and bicycle movement, The larger areas of open space are broken up with wetlands and ponds, The upland areas along the trails shall be seeded with MN DOT seed mix 250, The city shall mow this area once every two weeks. This seeded area shall be 6' on either side of the trail within the trail easement, Watering Is most Important for the first two seasons to Insure good plant establishment, After Initial Installation of the plant material, all plantings should be well watered, In order to encourage the establishment of deep - rooted prairie species, each watering should be thorough and provide the equivalent of one Inch of rainfall, Frequent, lighter. Tt waterings should be avoided as they encourage shallow - rooted weed species. The first year watering should take place on a semi - weekly basis throughout the growing season until the first frost unless adequate rainfall occurs. Year two should Include weekly watering In times of lower levels of rainfall and semi-weekly in times of extremely dry weather or drought. in the third year and beyond the Infiltration basin and natural area should be well established and watering needs will be recommended In times of little or no rainfall only. Periodic weeding In the Infiltration basins and natural areas are a very important part of the maintenance plan and should not be- reduced from the recommended schedule, After installation, the basins should be inspected on a monthly basis until the first frost of the season. Hand- pulling (preferred method) and spot spraying with herbicide are the recommended methods of weed control. Weeding the infiltration basins and natural areas should become a regular part of the maintenance of the development overseen by the homeowners' assoclatlon that will be set up for 5tonehaven, Semi - annual Inspection of the Infiltration basins for sediment deposition and soil erosion I should also become part of the regular maintenance plan, sediment removal within the basin will be performed when the sediment Is dry enough so that It is cracked and readily separates from the basin floor, This will prevent smearing of the basin floor, if any area within the basins become eroded or barren spots are visible, then the area should be replanted Immediately to prevent further erosion and accumulation of sediment, The use of heavy machinery within the infiltration area is to be avoided at all costs, and should only be used beyond the basin perimeter, No heavy equipment or vehicles should cross the basin at any time to prevent soil compaction, Stenehiaven Long-Term Open Space Maintenance The long -term open space management shall Initially be the responsibility of the _ ____ I , __ _ _ . l7ev�lopc�r- ai�d�then- ultlm�tafy= w{11=b�- the - responsibility= of= th�- 5taneh�ven- f�.a:m. — - owner's Association (HOA), This maintenance Includes, but is'not limited to, the seating areas, trash receptacles, removal of any trash within the public open space, open space plantings, monuments, and signage, The long term maintenance shall Include replacement of dead trees and shrubs, i •epalr or replacement of damaged benches, trash receptacles, sIgnage, and monuments, See Appendix .13 for long term open space plant materlal responsibilities, The overall open space must be established within the earlier of tan years or prior to the Developer turning over control of the open space to the Stonehaven HOA, The Developer and the HOA shall create a reserve of no less than $10,000 to allow for the on-going maintenance of the open space area, The Developer and/or HOA must report to the City Parks bepartment on an annual basis to verify this reserve, If the Developer and/or HOA falls to maintain the open space as specified In this Plan and the Association Documents, the City may take all appropriate legal action, Including performing the work and specially assessing all properties within the development. See attached appendix D for the Open Space Phasing Plan, Stonehaven Signage Slgnage will be placed throughout the open space area, There will be signs constructed and maintained at the public entrance points depicting the trail and adjacent open space, These signs shall be a minimum of 12"x18", The wetland buffer will have signs as per city ordinance placed along the wetland buffer/watland conservation easement throughout the development Including In the open space stating "Conservation Easement-wetland buffer-do not disturb", The wetland buffer signs will be 6"W' and will meet city code requirements. open space / conservation easement signs will be posted on each property corner adjacent to open space, These signs will be a minimum of VxV and shall state "Conservation Easement', The trail shall have 12"x18" signs which Indicate 'maintenance vehicles only" and will be located at trail entrances. Locations of these signs are found on each final open space plan for each phase of the development, See appendix D for sign locations. I � I � I I I I' I I 'II Seed Mixes Seed Mix to be used In Trail Easement (Won either side of trail) Mixture; 250 MN DOT Common Name BUR( Rate % or Mix compose at lb /a e B1'01110 gms, s11100t11 918 1.4,0 Blue toss, K611tU01CY °f Certiflod 1 urk" 20,3 - .:.. 29,0 l In Pass Canada 918 14,0 switoll gass _ 2.1 310 *Wheat - brass, slender' 218 4,0 R a- rass, poRomilal 14,7 2110 Timothy 211 310 Rodto p 211 310 Alfalfa, orooping 4.2 6,0 vAlto Clovor 2,1 3.0 GRAND TOTA %,L; 70 1.b0,0 Fon General Roadside exalurlin sand sires I : i, r, I. DI$tUrbed Upland Seed Mix; Cvllut"u (ilat1WNWKg1 oh t�g mwprolrltr) Cuirs-rttnHarm MARrilnalNarrtn Vtmcl Oz OasthO '4 or'C- Oats nr v4nR Oeat" Ave »m mmWoor 7rltkx m Podki n 000 15 04,0 GramQ, sldenats 6tYNtehl m Qrflpendula 0000 21B BA Ornma, blue 6aute�um crao4'e 40,000 1.012 010 Brome,Kolm's 6mmuslrakrrk' BppQ 2,5 6A wld rya, Canada 60YAP0 eanadensts 6,200 '17 0D 1NneQl-xlrass, olendwr 6'pms trmh'VoRnws 0,000 20 6.0 Juno Grass goobrla maotmntha 200,000 44.4 4,0 Ryo- glow, amual" Loom ,talcum 20,000 B1B BD pluextem, Illtla 50trr'xa0ht{rkrm mpadom 15,000 0 1010 � gtnpsaed,tQll SputaRmlusar�aer X0,000 �� ' 2.q ptxaps d, s !d 5pombokm otypta»dnts 200,000 22,0 210 Needly rass, raven stop V190,11m 7, 00 17 4 Qnlan,pralrle � A,{rkttrrakatt» 11,000 011 02 _ Astor, hsath A *for erletr ties 200,QOQ 1,1 011 m wr, smooth -blue Aderlaevla a5,Q0Q OB 02 Mlllwatah, CQnQdm Adragalus oan ?&Wa 17,000 OA Q,4 Prairie dpver, W1110 glom owd1dam 10,000 QA 04 Pralrle door, purple Dalemporpimum 10,Q00 Q6 0,B Tldatretall, sl +vvy+ 17am alydm oanadeno 6 goo 0,1 0A QanetloM, narrowlemed 5e090ea a»gusWa 7p00 0:2 04 sun0vor, early l hPsi+s heh'0000e6 11,600 0,1 0A owsholavor, round - headed t 9*edoz# oopa'ato BpQQ 0.1 02 Blaxlnodar,rmgh 1.lat»9aqwm 16,000 02 02 NIMIngdar,dotted uwapindata 7pOQ 011 02 ger,0amat, WI wardo full/ow 70,000 0.# 02 pan5toman, dingy Pandeman pram0glum 14,000 0 2 012 COnogov1GV, wlutnnor RNUAWa 00*04fera 42,000 00 0A w1W.eyod Pusan 800 6010 h,4 to 82;000 2A 04 poldwrr'ad, 0 5oUatta rbva 41,000 05 02 Spldervlarl, pr'alrle 7kmdescm »tl 080toda 10,000 011 q,2 Vervoln, hoary vwbe »a debiq 20,000 03 0 pJQXQndwrs hW4wQYod W10 aptsra 11,000 0.2 0A TOM, 1ou,u t�tlGprlR7Y'I'1[k�ti e� lthtt (P4S Ibaloure) "hlatf' Oat%are Umd In rin 8 nwmer and Wrier Mod In the fall Y Gyill '1.,, , , i' i � �(i0;; i �c i 7''`Ir, {G il'i V, r`•�'r�,,; ^' lir. 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Parik� s4 ,p 40,0 p,Q by'Gwd Cnunit Cra 'sG by s court Cou"t, Clxrp ` by 6u 1 Count V ortae 6"a• ,0 7,0 B4O i I� .I. !I + 1 •i I' I, •I, I, Disturbed Wetland Buffer Seed Mix: li�lrrhlrn W2 (baIVO OW Not WW") GoiTYmniaim b0061001Hnrr0 IndleatnrOtatua GaadWoz, gta;� i�ufii,ax Slough grass, Anorlmn Oootrmar?rrla V*70 re 50,000 X7 25.0 Brome, fringed aratY a Wato r"ACW 10,000 1.5 50 �)luo -Jalrt grass Catamagrustis canNol?016 064 2E30,Q00 8.2 1,0 Wild- ryo,YrOnl.o tworiusvJlglnkmQ fiAGl4l, 4,200 8,1 28,0 Q Manna grass, reed Qlycee'la oran$$ ilpL 07,000 2.4 10 t4lanno gross, IM Qlyoarla strr&to Wk 1 W'QQQ 4,7 10 1�luogrom, hail Na pa49.tti9 1=A CN/+ 118,00Q W.7 25,Q Sedge,balllebrush COW00maW 04L Wpm 019 1,Q Sodga, tussnolc CamX Odda M1, :1,000 0,8 Q,5 Sedge, fax C am. vr1�*ioldea QB1, 100,000 510 20 RUM,deneler dut?eustet ?uA PA 1,000,000 %, 0,0 Oulrush, groan $'PRPvs atmvlrst?a pat 4p7,aQQ 13.5 10 t� Wool grm -&OP06 qporti?us. A01 1,7QQ,QQQ 510 0.1 Bulrush, rlvar SOPIM t;4av1atlA t70L 4,000 Q,1 0�4 t7ulru5h snit�st ©rn Sioltpua v0dua QBL 84,000 1.5 1 s Mom ane,Cmada Memoneoattadotw(o MOW 0,000 0,l 0.5 Mlllw ad, marsh Aaok+plaaWarr?ata WL, 4,000 0,1 1.0 Mor,nomp Ast6rpw?km4'D QM 80,00.0 04 0.2 Astor, flld4opped AgWvmlv#stus PA 0W 07,000 0,8 04 Jae »pye vftd e pator?um mwalatum wk D5,000 0,8 QM 8anesot aupatodwn peffoAtum 1~A CW+, 150,000 016 02 Ooldanrod,gom,leaved HothaWa0- 9100110 FA OW 35m,00Q 1,Q 01 Sneezev+aed HoloNim autumnak PA 0 14 130,000 0,8 Q2 Sunflow,aerraled 1•1gmPthasvromosetratus M0144 16,000 012 0,4 iris, Mua4kip lrtsvora color ook 1,300 0,10 410 lalezlnodar, mwdow atr1a 10ultstyA PA CU+ 10,000 012 OS Lolmk,groat -blue L0000021oa PA0Wi. 500,000 2,9 012 loon1my ll omr MOW rlrWas 00L 213001000 016 01 Mint, mountaln Pyonanthem +am vA1llt)la1?t4m AA 01,V+ 220,000 1.3 on OolcWocl, giant 90aVo 0- vontoa PA OW m,00Q 015 02 Vervnln,blue leoPhowhastata lwAQ1* 53,pQQ 1,1 oA 11-onmad Varna ?!s\(Waalata F'A0IW 24,000 0.3 QA Culvor'sraat varat ?b^aottumvlrv'lulozatr) FA BQQ,QQQ 2,4 0,1 T*h.j IOU I �rmrerarrdeGlFiatn U.0 rJLO Wacra) �iy' Yl � - � '� • d a\ ,t4�.�z�utiY.t All II0 amm .�0.1-101, tY-4.r �• tit -3 `t'• 3� Y'�a�k''f�l \ ow" d" mr Rye Por 6cquara Patt 11+611 "wdo Pat' i WUM Yord V411 NeWo Per Aarp 200 1,802 t3,710,38Q % by W. Crra % by W. Gramtrxrido % -by vol. Potbo 83,0 7.0 10,0 9i. by Owd Car rrk Crti �� by �ead Court GrNImirMaim I % by GaW Count F nibe 72.0 1810 1010 i Infiltration Basin Seel Mix, itrGSttu�t�rs tP4aiiar�tNatl�t�lria) __ Currxnrxt Plum» 0aaniunl faarr Inr$Gatort4u� 6etelox '7a trt'Prt 10luostnln,big Attdtnparynar arardl PA C- 10,000 212 6.0 Slough grd-s, MOO= tJeclta »aattata syzfpaahna bLL 60,00.0 44,1 24.0 ommo, iringad bran wa 6010 MOW 10,OQQ 1,6 6,0 lelua -joint gross oaprria #rv44 oatradearals W4 260 ,000 1 Q.6 1,0 W10ys, MrginlQ P'!�Wwa V11VOtcaa0 %A CIS 4,200 3,1 20.0 lviennn om", rosd (Vos t? xvdla C 4 QO,OOQ 2,0 1.0 lAnno grass, food Wood# d*ta WI, 100,000 6,0 1.0 Mohgrwa laaar omvkwtaam FA b+ 14,000 110 2,0 Wocorcm, toW Poo pak stria 1~A CM 196,000 7810 1810 Indian gtwe '5010haatrum alaaton M CU+ 12,000 2,0 010 Cord omss, proltie 6p attluap0.,tkrato FACW* 6,600 1.2 5.0 sete'Nawdc Cow dewo 0& 58,000 0.6 013 $woe, fax 064 ..100,000 3,7 110 16ultwsh, croon &Okpua atrovk0ns OU 460',000 10,1 0.6 Wool grass sokkpus oypetlafua ML 1,700;000 8.2 0,1 Ouirwsh, wn-�tsm 604's va0ata 1.1 1.0 'Aiornono, CenedQ Ataeamxae eaaaadoma FA0W 6,000 0,12 04 14iiik"od, ineah Awkplas Inoarnata f7 1 4,600 012 1,0 Aster, swoop Aalerponkvos l 60,000 016 0.2 Aster, Wopped Aden ut »bolktua PA 010 67,000 0.7 013 110,W011, shWAy beamodkim aarradense FA G� 8,600 0,1 0.4 Joo�pyo mod - r upatutlaaarra>fiar ulataatYr OB4 06,OQQ 1.4 0,4 Qanesgt upatan'urrrper7oaYafuYrt MOM 160;000 1.2 012 ooldanrad, wessdowed r athamla vtamltaal"nk'a PA CW 680',000 216 0.2 Mnoewmed HOIO rkA autaama & FA 0144 180,000 1,01 a.4 sunilomr, serrated N OIL 15,000 Q13 O,e irls,bluo -flag' hlavontoab 1,600 0.08 1,e UlAng'.tgr, rneadaw 4ktrls l &#dylb FA 0U+ 1 Q,OQ0 0,1 0.4 plazinpter,Wl Gtatelopyonodachya NC- 11,000 012 0,h LoWla, great blue G;00& '9009.W I+ACN4, 60%OQQ 1.8 Q,1 W101ltey llowcar MkYaatkaa rkrgaaas OD4 ' 2,000,000 a,4 Q,1 Mlnt,.tnourutln 1- +wwtlholvl yevloffitahum MOM 220,000 110 0,2 VervQln, blue U'er&no hostata 010144 4000 1.4 0.4 Ironmd Monkro0oaalata PA0W 24,000 012 0,2 Culyoftoroot vownloodrin ftokum PA 0 0Q0;,Qp0 210 0.1 Alaxwdvr's, noldon 4M oureo PA C* 11.000 0.2 0.4 rya 72.Q 7 p twbw i Areas between NWL and HWL of Storinwater Ponds and xnfilltratlon Basin, .I. tl i� "I[turaW # (bMRNutdmtNot Rrairit#) txrunr�rtFdgrrNr Datunira[tdomo Indiodtoretaius SepclWa,M or MR plua�tam,hi� - Antlropagantjom dl AA C^ 1o,000 1,8 6,p Slough 6rm, Amerlaon nookmannla &rx�aohw M Rpm 10,4 1010 Drome, finosd Bramus40ta FAM 10,000 616 1610 'S mid rye, mrolnia fthl tm NCIV 4,200 2.6 10.0 Mlonna gim, rood 044 60,000 219 1.0 Rye ol'o n, WNW Ltthpm a'0wip NA 2x,000 11,4 1510 Dluevem, *1 No polustds FA 0PV l l poo 6014 16.0 SW[oh Van Par> o m v,4gatum pAC-� 14,000 016 110 IWon gro" Wohaaam? mAms M CJi' 12,000 .2.2 610 to Card.orom, prairie *84#dv podbi o PA 0M 6,600 112 5,0 cadge, fox, obewVOPIP04tea Q& 100,000 1814 t;,p Dulrush $alt -tam' sGapusvalNIm cWt 01,000 2.0 2,0 Mlllmed, marsh Asalsplas,lroumato WL qoo 011 0;8 Astor,ilot- topped Astor �rr!ka i t,'s PACI4v 67,000 0.2 0,1 T1064rt MI, shm Dosmoftm omaonso PA C- 6,600 012 0,P Suntlover,aoriy NP,O'ap4 hsonthOW RAW- 6,800 0.2 0.7 DiWripster,tall Lr'atrlspywatoohya PAC I1,0aa 0.2 0.4 Lgballo, Vogt -blue l.trmla slphift -0 i~ACK4 600,oad] 1.8 0A Mlvnlwyitmer Aft. (WL 2,00a,00o 8A 011 00r�omat, Wid W.Jwrda flit baa ,54 cu 70,000 0,6 012 Mleedome, purplo rhaktrtrm dwyearpum PACIN 11,000 012 4,4 ervaln, I t{ert na haaata FACH4 93,000 1 A 0,4 Tuiui: 1 OND IB� Reaun�rnend�l Rsdt� �O.p pt,� norey ir, 1'"1•" �Sl• r:`.: ��ti !;i��'n'i,.w`''f.a'i,�rx;•,,, .rr'r•tr,..,r;,! rs. .'t;;,� c.,r•a.�.; !,,.;"'`'.liivi,, �1Z:':.;+,Y'i:.f'.. �j5,.t ;a:}.•ar�r .tF, AS x, , r„!t rr. ,, t �1i" Y,. ?, d;dk3! >u V�!' a, .1�:�1.rJ. �lr+)51 1k 1. n,'. :.._• { °� , ..Ir. •.ffuz!........f.,•.a. r'..ifi, �{..: .S,R SI. .. ,,..a1. .f�..r �:. h• iSiR' �, �ri'; 1�Y.,, �ui, S1... r.. �. 7i•! n` ai., 1' p`• 4��•• v!,' ��Y !+ily'•Tk?� +hsl,hu;�.,ln:_� "Q, A- .,�...... �umrzmrict� Vail Sews erSquaroFoot NX 9000 per 0ttunroYoru dl�>r9eed�RerAcra 14 1 DO 0 �io1 080 % by vai orb o�vut. Grurninadd o � �i, � trot pare 88.0 7.0 CO % by S" fl CoDnt a m % tN SeW gaunt 0 rarrinnids 'Yo R7nad oaunt p nrtrs 77,0 14.0 �,p Establishment of Temporary Cover Crop Site preparation The now site should be prepared for the temporary seeding by loosening topsoil to a minimum deptl•r or three inches, `. FertlNlzer if used, the fertilizer should be a commercial grade of slow release complete fertilizer applied at a rate of 200 Ibs per acre at the time of preparing the seed bed for seeding, The fertilizer should contain 22.5 -w (NPK) analysis, and should Include sulfur and iron as well (not less than 1% and not more than 8% added sulfur and Iron), Seed Installation Temporary cover crops of oats, winter wheat, regreen, or combination may be Installed using a standard grain drill or broadcast. Planting depth should be 1/4 to 1/2 Inch, Seeding Rates The temporary cover crop of oats or winter wheat should be seeded at a rate of 8o Ibs /acre, if Rcgreen is used as a cover' crop, it should be installed at a rate of 30 Ibs /acre and should be planted by late September or early October, Harrowing The site should be harrowed or raked following installation of the temporary cover crop, i Packing Packing Is not required after installing the temporary cover crop, Muich Application The site should be mulched and disc - anchored following packing using one of the following types of mulch (as per plans or special provisions); -MnpOT Type 3 (MCIA certified weed free mulch) at a rate of 2„0 tons per acre - Prairie hay /mulch (WOOT type 7 or 8.) at a rate of 2,0 tons per acre i, Establishment of Native Mixture site Preparation for Interseeding No tillage Is necessary for Installation of the native seed mixture, The site may require mowing if the temporary cover has grown tall and Is still actively growing (winter wheat may require this), This will stop the rapidly growing cover crop from reaching maturity and shading out the establishing native vegetation. Optimal height for existing vegetation to be drilled Into Is four to six Inches. No other site preparation Is necessary, Site preparation Ught Tillage The area seeded with a temporary -cover crop should be prepared by lightly disking to incorporate some of tike n leh- and =te ipo ary -eo er e o - fnto -tl e- soli -sr feet- Approximately5Dp7o =oF= the= solf-surfaco should be visible through the mulch or plant debris, Much of the existing cover should be left: In place for Its mulch value. 1 Fertilizer Fertilizer Is not necessary when the native mixture Is seeded, because it was applied with the temporary cover crop, Seed Installation by Interseeding The native seed mixture should be Installed with a seed drill that will accurately meter the types of seed to be planted and keep all seeds uniformly mixed during the drilling (Truax - Type), The drill should contain a minimum of two seed boxes; a fine seed box and a box for large /fluffy seeds, and it should be l equipped with disc furrow openers and packer assembly to compact the soil directly over the drill rows, Maximum row spacing should be eight Inches, The Inter - seeder drill must be outfitted with trash rippers, which will slice through the vegetative mat and make a furrow Into the underlying soil approximately one Inch wide by one -half Inch deep, These furrows shall be directly In line with the drill seed disc openers, Fine seed can be drop- seeded,onto the ground surface from the fine seed box, and large /fluffy seed should be placed to obtain a final planting depth of one-'quarter to one -half Inch. All drill seeding should be done at a right angle to surface drainage, Seed Installation by Drilling Lightly Tilled Sites The native seed mixture should be Installed with a seed drill that will accurately meter the types of seed to be planted and keep all seeds uniformly mixed during the drilling (Truax - Type), The drill should contain a minimum of two seed boxes; a fine seed box and a box for large /fluffy seeds, and It should be equipped with disc furrow openers and packer assembly to compact the soil directly over the drill rows, ! Maximum row spacing should be eight inches Fine seed can be drop - seeded onto the ground surface from the fine seed box, and large /fluffy seed should be placed to obtain a final planting depth of one- quarter to one -half inch. All drill seeding should be done at a right angle to surface drainage, Seceding Rates fates are specified In the mixture tabulation for the specified mix, Harrowing ,i Harrowing is not necessary when seeding the native mixture, Packing Packing a site is recommended to ensure a firm seed bed, Munch Application Mulch may not be required with installation of the native mixture, depending on existing site conditions, The site should be mulched to achieve 90% ground coverage (10% bare ground), If this condition already exists mulch Is not required, if mulch Is needed the following types are recommended; -MnDOT Type 3 (MCIA certified weed free mulch) at a rate of 2,0 tons per acre °prairie hay /mulch (MnDOT type 7 or 8) at a rate of 2,0 tons per acre Appendix B ' Management Tasks, Timellnes and Performance Standards I , site Management Tasks and "Timell>ne i Site management can be broken Into three phases, 1) establishment, 2) mid - succession and 3) late succession, for both wetlands /ponds and uplands, i 1) Establlehrnent Phase generally the first two years (growing seasons) 2) Mid - Succession Phase T generally years 3 -a 3) Late Succession Phase u generally years 5+ Establishment Phase Year I (Either Spring or Poll Seeding) Establishment (Spring Seeding) 1) Prepare site In late April to May 2) Seed May tat to July .Ldlt (either Interseeding or light tillage method) 3) Mulch site at specified rate Maintenance I 1) Mow to a height of 6-10" from July 15th to August 15th one to two times 2) Mowing In September is optional 3) Weed control (mowing) should keep annual weeds down, spot spray thistles and other problem plants with recommended herbicides, Inspect on monthly basis 4) inspect Inflltration basin for excess sediment and debris on a seml- annual basis Establishment (Fall Seeding) :l) Prepare site In late August to early September 2) Seed late September to freeze up (either Interseeding or light tillage method) 3) Mulch site at specified rate Maintenance (Following-Season) 1) Mow to a height of 6 -10" from June 15th to August 15th one to two times 2) Mowing In September Is optional 3) Weed control (mowing) should keep annual weeds down, spot spray thistles and other problem plants with recommended herbicides, Inspect on monthly basis 4) Inspect Infiltration basin for excess sediment and debris on a semiannual basis 15rraluation 1) Cover crop growing within two weeks of planting (except dormant plantings) 2) Seedlings spaced 16 Inches apart In drill rows 3) Native grass ^seedlings may only be four to six Inches tall No excess soil or debris should be within the infiltration basin i a„ Year 2 Maintenance 1) Mow to a height of 6 -1011 from June P to August 15th one to two times 2) Mowing In September Is optional 3) Wood control (mowing) should keep annual weeds down, spot spray thistles and other problem plants with recommended herbicides 4) Inspect Infiltration basin for excess sediment and debris on a semiannual basis 5) some sites may not require much maintenance the second year Evaluation 1) Cover crop will begone unless winter wheat was used in a fall planting 2) Grasses forming clumps one to six Inches apart in drill rows, but still short 3) Some flowers should be blooming (black-eyed Susans, bergamot etc,) 4) If there is a flush of growth from agronomic weeds like foxtall, mow more often 5) No excess soil or debris should be within the Infiltration basin Mid- Succession Phase Years 3 -5 Maintenance I) Mow only If necessary 2) Weed control (mowing) should keep annual weeds dawn, spot spray thistles and other problem plants with recommended herbicides i 3) Inspect Inflltration.basln for excess sediment and debris on a semi- annual basis 4) Mulch trees and shrubs as necessary to maintain a 2 -4" depth Evaluation ' 1) Planting should begin looking like a native community with well-established grasses and forbs blooming and re- seeding Late Succession Phase Years 15+ Maintenance 1) Mowing Is not necessary or only occasionally 2) Weed control by spot spraying thistles and other problem plants with recommended ' r herbicides, annual weed Inspection Is recommended just once during the growing season 3) Inspect Infiltration basin for excess sediment and debris on a semiannual basis ' 4) Trees and shrubs should be mulched on a 2 -3 year basis to maintain .a depth of 2.4 Inches, 5) Structural pruning of trees can take place Performance Standards of Infiltration Basin and Nature Seeding Areas (Including Thee and shrub Plantings) Year x Inflitratlon areas should be reviewed for the performance of plant materials and Infiltration capacity, Each area should be assessed for the rate of percolation at least once per growing season following a rainfall event exceeding one -half Inch, The area should be visited within 24 hours of the rainfall, and If standing water Is present, the area should be rechecked within another two, and then four days for Infiltration assessment, Seedlings of at least four native species shall be widely dispersed through the areas seeded, No areas of bare soil largqr than sixteen square feet shall exist, There shall be no more than 2O% total coverage of exotic, nonnative, or Invasive vegetation within the seeded areas. Trees and shrubs should appear healthy and green with hardwood mulch In place. No pruning of trees or shrubs should take place. yet unless branches appear broken, have poor structural form, have been damaged by mechanical or biological means, or are diseased, Any plant material that is dead or dying should be replaced at the contractor's expense. Year 2 Infiltration areas should be reviewed for the performance of plant materials and infiltration capacity, The Infiltration basin area should be assessed for the rate of percolation at least once per growing season following a rainfall event exceeding one -half Inch, The area should be visited within 24 hours of theyainfall, and If standing water is present, the area should be rechecked within another two, and then four days for infiltration assessment, If Infiltration area Is noticed to not drain within 72 hours, then the basin should be checked after every 0.5" rainfall event. The seeded areas shall contain at; least 30% of all species contained In the specified seed mix, i I No areas of bare soil larger than nine square feet shall exist, There shall be no more than 20% total coverage of exotic, nonnative, or invasive vegetation within the seeded areas, Trees and shrubs should have near typical shoot growth with some trees still experiencing transplant shock, which limits the amount of new growth above and below ground. No pruning of trees or shrubs should take place yet unless branches appear broken, have poor structural form, have been damaged by mechanical or biological means, or are diseased, Plant material that Is dead or dying will be replaced at the owner's expense and not the landscape contractor, The landscape contractor Is only responsible for providing a one year guarantee on all material Installed from the date of project completion, Years 3-5 Infiltration areas should be reviewed for the performance of plant materials and infiltration capacity, Each area should be assessed for the rate of percolation once per growing season following a rainfall event exceeding one -half inch, The area should be visited within 24 hours of the rainfall, and if standing water is present, the area should be rechecked within another two, and then four days for Infiltration assessment, If Infiltration area Is noticed to not drain within 72 hours, then the basin should be checked after every 0,5" rainfall event, If the basin is not performing correctly In year three corrective measures should be investigated, Thy seedezl anshall-lrav�ra�mlinim�rrrr of SOp /o�uvftive� asl eve etatloi contain 400A, of all species contained In the specified seed mix. No areas of bare soil larger than { . four square feet shall exist, There shall be less than 50% total coverage of exotic, nonnative, or Invasive vegetation within the seeded areas, i I; I' i �r I; I' ,r „ I i Trees and shrubs should have typical shoot growth and should no longer be experiencing transplant shock, No pruning of trees should take place yet unless branches appear broken, have poor' structural form, have been damaged by mechanical or biological means, or are diseased,. Trees can be pruned for structural purposes only after the fifth growing season. Shrubs can be left alone to grow naturally or they can be pruned to maintain a preferred height and form. Pruning of shrubs should take place after the plant has completed flowering. Hardwood mulch should be amended around all shrub and tree plantings as needed to maintain a depth of two to four Inches, No hardwood mulch should be needed or placed where the seeded plantings are located in the Infiltration basin Refreshing the hardwood mulch should occur on a two to three year basis, Pliant material that Is dead or dying will be replaced at the owner's expense and not the landscape contractor. The landscape contractor Is only responsible for providing a one year guarantee on all material Installed from the date of completion, I„ Appendix C • i Invasive -Plan t Control (Best Management practices) Infiltration Basin fringe and saturated soil zone The most frequently encountered problem species for this type of seeded area include reed canary grass (Phalarls arya&aceae), purple loosestrlfe (1,Yth('ram S0Caf'!a), red -top (A r05t1s st0lonlfera), n rrow- leaved cattall (DVQhaanausClfolla), hybrid cattall ( e ha x aaiu��), and the Introduced genotype of reed ' or cane grass (&..gymlt'es commurrls), Do not accept seed mixes with red-top as a component, Instead use fowl bluegrass ( rls), Woody species that are also considered undesirable are willows (even some of the native ones like sandbar willow (Sal a4gg))., All of these species become established during the first two growing seasons (15stablishment Phase.) of planting projects, All herbicide applications In the natural areas, Infiltration basin and the storm -water pond must be performed by a company with a Minnesota licensed /certified pesticide applicator on- staff, Redd Canary y Grass Control SMP's The use of aquatically labeled glyphosate (Rodeo or equivalent) applied with backpack sprayers or wick applicators are the most commonly used method to control reed canary grass, Glyphosate Is a non- selective herbicide, so care needs to be taken to only treat the target speclos, Recent research Indicates that mid - August to mld- September appears to be the best time to treat reed canary grass with glyphosate, Sethoxydlm (Vantage or post) Is a grass- ldlling herbicide that can be used on reed canary grass growing in saturated Solis, It will not affect sedges, rushes or forbs, however, it will kill native meadow grasses and does not have an aquatic ;label, The best time to spray Is early summer before flowering, It takes 4- ' 6 weeks for control symptoms to be evident, Mowing just prior to flowering paid -June to mid -July) will reduce seed production to a limited extent Purple loosestrlfe Control 13MP s The use of aquatically labeled glyphosate (Rodeo or equivalent) applied with backpack sprayers at wick applicators are the most commonly used method to control purple loosestrlfe, Glyphosate is a non- selective herbicide, so care needs to be taken to only treat the target species. Other methods of control Include hand pulling If the population Is small or the use of biological control when the population Is very large, Local County Agricultural Inspectors and the Department of Natural ' Resources have more Information on biological control for purple loosestrlfe, Purple Loosestr [fe Is on the Minnesota primary noxious weed list. It thrives under conditions of fluctuating water levels, I ; Cattail Control BMWs • Tile use of aquatically laboled'glyphosate (Rodeo or equivalent) applied with backpack sprayers or wick applicators are the most commonly used method to control cattail, Glyphosate Is a non - selective herbicide, so care needs to be taken to only treat the target species, Cattails establish under fluctuating water conditions when wind -borne seed blows in and lands on mud flats, They won't establish if seed lands on standing water. They can establish on the shoreline and All of these species are legumes which fora dense colonies or mats, Crown vetch and birds -foot trefoil have the ability to Invade high quality natural areas such as prairie, Both have the ability to out - compete and shade out native grassland species, Sweet clover is a blennial legume that proliferates on nitrogen poor - soils. N can - Invade- degradad grasslands - and- establishingTp G t gs; shading- out�native�spao►e Because they are all legumes they can be treated with Transline or stinger herbicide (crown vetch is especially susceptible), Crown vetch can also be treated with some success with 2,4 D mixed with grow down into the water. Young cattails can be pulled out by hand in small areas and they won't re. establish very fast, Cattails have not usually been considered to be enough of a problem to warrant controlling them, I- lowever, there is growing concern over the Invasive narrow - leaved cattail and hybrld cattail. Reed (cane) Grass Control SMP's !I' The use of aquatically labeled glyphosate (Rodeo or equivalent) applied with bncltpacl<sprayers or wick applicators are the most commonly used method to control reed cane grass (Pbraamltles cammwILs), Clyphosate Is a nonselective herbicide, so care needs to be taken to only treat the target species. There are both native and nonnative populations of phragmitles and Introduced populations in the state, The native ecotype of Phregmitles is not necessarily undesirable, �i Red -top Control BMP's Red-top is relatively easily controlled using glyphosate or Sethoxydim in saturated soil conditions. Willow Control SMP"s Willow can be pulled out by hand when it Is young. Willows can grow extremely fast and shade out desirable plants as they establish and re -seed. When removing willows, no root fragments should be deft In the soli, due to Its re- sprouting potential. Therefore, tilling, trenching and surface regarding should be avoided, upland Zone The most frequently encountered problems species in this type of seeded area Include Canada thistle (arstum s), plumeless thistle (Carduus ratans), bull thistle (Cr�slu m vc e), leafy spurge (gup horbk es 1��), spotted knnpweed (.centauraa blebersteln!! or maculosa), crown vetch (C rn lla i yadA), birds -foot trefoil (Lotus c©rnlculatus), sweet clover (Melllotus albs and M offkjm lls), quack grass (4,...„ctrn�p pers), smooth brome grass (Bromis lnormis) and various agronomic weeds such as foxtail (et rl sue), velvet leaf ( utllon a hr st and cocklebur ( anthlum strtlmG a ), Thistle and Knapweed Control BMP's ' Canada thistle is a perennial, plumeless and bull thistles are biennials. Canada thistle can be treated with Transline or Stinger herbicide in mid -dune prior to flowering. The blennial thistles can also be treated with Transline or Stinger or they can be cut or clipped The biennials normally only produce rosettes (no flowering) the first year and flower the second year. Clipping the buds off the second year should prevent them from going to seed. Over time biennials will be out - competed by upland grassland species. Unless patches are very large, it is recommended that herbicide be applied selectively with back -pack sprayers, because Transline and Stinger affect composites and legumes both of which are components of upland prairie planting seed mixes. Knapweed con also be treated effectively with Transline or stinger, Knapweeds tend to proliferate in soils that are low in phosphorous, especially gravels and sands, and are usually not a problem In fertile soils, Crown Fetch, Birds -foot Trefoil and Sweet Clover Control BMP's All of these species are legumes which fora dense colonies or mats, Crown vetch and birds -foot trefoil have the ability to Invade high quality natural areas such as prairie, Both have the ability to out - compete and shade out native grassland species, Sweet clover is a blennial legume that proliferates on nitrogen poor - soils. N can - Invade- degradad grasslands - and- establishingTp G t gs; shading- out�native�spao►e Because they are all legumes they can be treated with Transline or stinger herbicide (crown vetch is especially susceptible), Crown vetch can also be treated with some success with 2,4 D mixed with : glyphosate, Mowing and fire don't have much .effect on It, girds -foot trefoil Is difficult to control, It Is not susceptible to mowing or fire and Is resistant to glyphosate, Therefore, It Is generally treated with Transhne or Stinger herbicide, it Is Important to treat these species when they are In the early flowering stage to prevent them from going to seed, Follow -up treatments for crown vetch and birds -foot trefoil are almost always needed due to their heavy seed production and seed dormancy, Sweet clover can be managed by frequent mowing and fire or even by pulling It, However, this must be done for several years to be effective, Mowing is done essentially to prevent seed production and keep the Infestation from shading out establishing native seedlings, Quack Grass and Smooth Brome Control BMP's These two species are Introduced cool - season grasses, They are generally best controlled during site preparation, However, they can be spot treated with glyphosate using back -pack sprayers or wick applicators, The best time to treat these species Is In mid -June, prior to seed set. Fall treatments on smooth brome don't appear to be as affective as spring /early summer treatments. ' Foxtall, Velvet Leaf and Cocklebur Control BMP's These and other annual agronomic weeds are generally controlled by mowing, The biggest problem that they pose to new plantings Is shading of seedlings, once the planting establishes they will be out- : competed and disappear, i, ' I . 1 i ii ail i� Appendix D Cxhlblt Drciwings err Ir Ir 'I'll •06 1 "M ,:I 3' RZI.J, RAI H MH . . . . . . . . . . . . I I I� I ' IaJ i, „ IaJ 2 :3 I, ;II i. . l i I tl 2" BITUMINOUS WEAR COURSE MNDOT 2350/2360 SP 6" CLASS 6 w 1QD% CRUSHED ROCK BASE - MNDOT 3138 -1 ADDITIONAL CLASS 5 - AS DETERMINED AND SPECIFIED BY CITY ENGINEER, COMPACTED SUBGRADK, 14' MINIMUM VARIES W /TRAIL OR SIDEWALK, 25' MIN, W/O 'FRAIL OR SIDEWALK, 8' TYP, ---- "` 7' MIN, -- �- 6" MIN, SLOPE 0,04' /FT, MIN CONCRETE CURB & GUTTER MIX TYPE 3A32 (TYP,) TACK FACE OF GUTTER PRIOR TO EACH LIFT OF BIT, (TYP,)' \ -W 8' TYP, , _ to - — 7' MIN, wa. SIDEWALK MIN, :SLOPE 0,04'/FT, AIN, SLOP 0C ,Q2' `- --MIN, 2" CLASS 5 UNDER CURB, 1" BITUMINOUS WEAR COURSE, MNDOT 2350/2360 SPEC, ,- --TACK COAT SHALL BE PLACED BETWEEN ALL BITUMINOUS LIFTS, 2" BITUMINOUS BASE COURSE, MNDQT 2350/2360 .SPEC, CLASS 5 - 100% CRUSHED ROCK BASE MNDOT 31381 OR RECYCLED CONE, PRODUCTS MEETING REQUIRED SPECS, .,.,._COMPACT SUBGRADE TO 1001 OF THE STANDARD PROCTOR MAXIMUM DRY DENSITY, NOTE: STREET SECTIONS VARY DUE TO DESIGN AND A,D T, COUNTS, 4" CONCRETE SIDEWALK (6" THROUGH DRWYS) -- (MIX TYPE 3A32) GRANULAR MATERIAL OR 4" CLASS 5 ^100Y. CRUSHED ROCK MNDOT 3138-- 1,`u>� COMPACTED SUBGRADE, m - • PtOolotl plotae /EA80 Clly of EaRah Engineering !Department ,+r , -1 , , " 11 Ly CONCRETE SIDEWALKS TYPICAL SECTIONS 02' /FT, —04 1' . TYP, ON SIDEWALKS AND TRAILS, NOTE: SEE MNDOT AND PROJECT SPECIFICATIONS FOR MIX DESIGN INFORMATION PLATE 3/05 450 i ES� II� t l� H b P4 r M X z� 0 � z � r J— 0 m 0 z 0 m 1 '-' uugtWOM K :.you! Io J ivx1t. ! �oY•ul le I'I it 9. EXH I BIT G UTILITY PLAN �F/� Nil" J z� 4— gm a \o G o�`n d�tn Loo Z� z DOC x l S FILES ABSTRACT COPY DAKOTA COUNTY .� �. 2i V,s THISLTIVIlN�S DEVELOPMENT AGREEMENT ("Agreement") is entered into this day of 2008, by and between the CITY OF EAGAN (hereinafter the "City "), a Minnesota munici l corporation, and '"TNSMANN R.FALTY, LLC, a Minnesota limited liability company, (hereinafter the "Owner "). City and Owner shall hereinafter collectively be referred to as the "Parties ", WHEREAS, the Owner has made application for a Preliminary Planned Development for property containing approximately 120 acres located south of Yankee Doodle Road and west of Wescott Woodlands in the West one -half of Section 14 in the -City of Eagan, State of Minnesota (the "Property"), and has submitted a Preliminary Conceptual Development flan attached hereto as Exhibit A ( "Conceptual flan "); and WHEREAS, the Parties desire to set forth the zoning standards and conditions which will govern the development of the Property, including matters relating, to compliance with the City's Planned Development Ordinance; and WHEREAS, except as specifically set forth herein, this Agreement does not address and is not intended to address issues of property subdivision, public improvements, assessments, or other matters that may be related to development of the Property; NOW, THEREFORE, in consideration of the foregoing and the mutual covenants which follow, the parties agree that: As used herein, the following definitions shall apply, unless the context clearly indicates a different meaning: (a) "Property" shall mean the approximately 120 acres located south of Yankee Doodle Road and west of Wescott Woodlands in the Vilest one -half of Section 14 in the City of Eagan, State of Minnesota. (b) "Development Contracts" shall mean the agreements entered into between the Parties from time to time setting forth the actual pattern of development for the Property shown in the Conceptual Plan attached hereto as Exhibit A. (c) "Develop," "developing," or "development" shall mean the Owner's construction or modification of, or on, the Property as set forth in this Agreement and the Conceptual Plan. Z. AGREEMENTS 2.1 Agreements by Owner. The Owner hereby agrees that it will develop the Property in compliance with the Eagan City Code, the Conceptual Plan and the terms and conditions contained .herein. The Owner further agrees to apply :far and secure all permits or licenses required by federal, state, or local law for development of the Property. 2.2 Agreements by City. The City hereby approves the Conceptual Plan subject to the terms and conditions contained herein. Further, the City hereby agrees to approve any site plan(s), final plat(s), and any' grading, building, occupancy or other permits and to take whatever action as may be, or may become, necessary to implement this Agreement or the Conceptual Plan; provided, however, that the City reserves the right to object to any particular element of such plan(s), plat(s), permits or action which it reasonably determines is contrary to the law, or the health, safety or general welfare of the citizens of the City. 3, CONDMoNs GOVER �'ING DEVELOPMENT OF THE PROPERTY The Property shall be developed according to the following general conditions, in addition to those specified on Exhibit 13: 3.1 Tema. The term of this Agreement shall be ten (I0) years. 3.2 Maintenance. The Owner agrees to maintain all lighting, signage, landscaping, building, and paved surfaces in good repair. 4. DEFAULT. As used herein, unless the context otherwise provides, "Default" shall mean any one or more of the following events; (a) Failure by either party to observe or perform any covenant, condition, obligation or agreement contained herein or in the Eagan City Code within sixty (60) days (or within such other period as the parties may agree in writing) after receipt of written notice of such failure, or, if compliance cannot reasonably be accomplished within such sixty (60) day period, so long as correction is cominenced within such period and is being continuously prosecuted. (b) Failure by the Owner to complete development, 'which shall mean the issuance of certificates of occupancy for a building on the Property, within seven (7) years of the data of this Agreement. / 1t 5.1 City's Remedies. Upon any Default under Section 4 (a) by the Owner, the City may take whatever action at law or in equity as may appear reasonably necessary or desirable to the City to enforce performance and observation of any obligation, agreement or covenant yof the Owner hereunder. Further, upon Default by the Owner under paragraph 4(b), the City may take one or more of the following actions, the respect to the portion of the Property involved ( "Default Property "): (a) Initiate an amendment to the City's adopted Comprehensive Land Use Plan for the Default Property; (b) Initiate rezoning of the Default Property or any portion thereof to a zoning classification consistent with the land use designation for such property; (c) Declare null and void any building and site plans or Development Contracts for the Default Property approved pursuant to the Planned Development Ordinance, Further, upon Default by the Owner under paragraphs 4(a) or 4(b), the City may talce one or more of the following actions, with respect to the portion of the Property involved ( "Default Property "): (d) Defuse building or other permits for the Default Property; (e) Stop work on the Default Property through the issuance of stop work orders; (f) Sue for an injunoton, but not for specific performance relative to project completion. 5.2 Owner's Remedies. Upon any default by the City, the Owner may take whatever action at law or in equity may appear reasonably necessary or desirable to the Owner to enforce performance and observance of any obligation, agreement, or covenant of the City hereunder. 6. PARTIES' WARRANTIES 6.1 City's Warranties. The City hereby represents and warrants to the Owner that it has and will have full power and authority to enter into this Agreement and to perform. hereunder, The City further represents and warrants to the Owner that such entry and performance does not and will not violate any law, rule, ordinance, agreement or any other obligation or duty of the City. 6.2 Owner's Warranties. The Ovmer hereby represents and warrants to the City that it has and will have full power and authority to enter .into this Agreement and to perform hereunder. The Owner further represents and warrants to the City that such entry and performance does not and will not violate any right of any third party or create any `liability to any third party, except for contracts entered into for the construction of improvements referred to herein. 7. NOTICES Notices, demands or other conununications under this Agreement by either party to the other shall be sufficient and deemed delivered if dispatched by nationally recognized overnight courier or registered or certified mail, postage prepaid, and :addressed to the party and its attorney(s) at the addresses listed below. Either party may designate another address or attorney(,) for receipt of notice under this paragraph by designating in writing, and forwarding such writing, to the other party as provided in this paragraph 7. In the case of the City, notices shall be sent /mailed to: City of Eagan 3 830 Pilot Knob Road P,O. Box 21199 Eagan, Minnesota 55121 Attn: City Administrator Severson, Sheldon, Dougherty & Molenda, P.A. 7300 West 147th Street, Suite 600 Apple Valley, Minmsota 55124 Attn: Mike Dougherty - In the case of the Owner, notices shall be mailed to. Wensmann Realty, LLC 1895 Plaza Drive, Suite 200 Eagan, MN 55122 This Agreement may be amended from time to time as the Parties shall mutually agree. Any such amendment must be in writing and signed by all Parties. Furthermore, the Conceptual Plan may be amended upon application by the Owner and approval of the City pursuant to Eagan City Code. Amendments to the Conceptual Plan once approved, shall become Exhibits hereto and shall be fully binding upon the Parties as if filly set forth herein. 9, E)aMITS The following Exhibits attached hereto are incorporated herein by reference and made a part of hereof as if filly set forth herein: (A full -size copy of these exhibits shall be on file with the City of Eagan Community Development Department.) Exhibit A Conceptual Development Plan Exhibit B Development Conditions The following exhibits must be provided prior to consideration of any Final Planned Development or Preliminary Subdivision: .Exhibit C Preliminary Building Elevation Plans Exhibit D Preliminary Site Landscape Plan Exhibit E Preliminary, Site Lighting Plan Exhibit F Preliminary Signage Plan Exhibit G Preliminary Off = Street Parking Plan Exhibit Id Preliminary Open Space and Maintenance Plan Exhibit I Preliminary Utility Plan (water,, sewer and storm) 10. ASSIGNMENT Except as specifically stated herein, this Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. 11. RECORDING' This Agreement shall run with the land and shall be recorded in the Office of the Dakota County Recorder or Registrar of Titles. 1:2. GOVERNINGLAW This Agreement shall be governed by and construed under the lays of the State of Minnesota. 13. GENERAL PROYBIONS Should any provision of this Agreement be held to be. void, invalid, unenforceable or illegal by a court, the validity and the enforceability of the other provisions shall not be affected thereby. Failure of either party to enforce any such provision shall not act as a waiver by the non - defaulting party. The headings and captions contained in this Agreement are inserted for convenience only and shall not constitute a part hereof. 14. FINAL PLANNED DEVELOPMENT AGREEMENTS Prior to the development and construction of any improvements on the Property, a Final Planned Development Agreement between the Owner and the City must be executed and recorded. The foregoing shall not in the interim, prohibit the Owner from performing compaction, grading, land balancing, land alteration, moving dirt, and soils correction in compliance with the plans approved by the City. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and year first above written. APPROVED AS TO FORM: City Attorney Dated: CITY OF EAGAN, a Min ata municipal.corporation BY: Mike Maguire Its: Mayor YY:I? NSMANN REALTY, J.'Y, .A...LC,, a Minnesota limited liability company Its: oe C- $y: Maria.Petersen Its: City Clerk STATE OF MINNESOTA.) )ss COUNTY OF DAKOTA ) On this `day of , 2008 . before me a Notary Public within and for said County personally appeared MIKE MAGUIRE and MARIA. PETERSEN to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality :named in the foregoing instrument, and that the seal affixed in behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to N-, the fi^ae act and deed of said znunicinality. UNION STATE OF MIMNBSOTA ) ) ss. COUNTY OF DAKOTA) Notary At blic The foregoing instrument was acknowledged before me this � day of , 2008, the of WENSMANN REALTY, LL C, a Minnesota united liability company, and acknowledged said instrument to be the free act and deed of the agency. ,N�i;�� GA1�OL.JEAfiiLANCaEt1 ��' �, -m;, Nt77AFlY PU6[!G«iYIINN�SDi`A ,. MY Gommission,�.�3t ;2n10 Notary Public THIS INSTRUMENT WAS DRAFTED BY: Community Development Department City of Eagan 3830 0 Pilot Knob Road Eagan, Minnesota 55122 (612) 681,4600 EXHIBIT A YAM- KEG PWPIE` ROAD "(G[IC1Frttfrttff RDAb 2g3 �...... . ... .... .� At MUM b, !• ,+ ' 1, I� +� ,1 bill Mism �y p �OU.6l ryN •• '..� _' t-,d�_�S�re+1�CC5 O,XAI F"^! � -�: .� ^ '. o gym.: S` } + � - + •��ti� it , r y j4R� a fl� • �" '' it ,� �-� � -' -�.—� ��.� -. , ryE :., '- _. �_ EXHIBITB (D(welopment Conditions) General 1. This Preliminary Planned Development is contingent upon Metropolitan Council approval of the Comprehensive Guide Plan. Amendment 2. The property shall be subdivided and platted prior to finial Planned Development approval. 3. The developer shall execute a Preliminary Planned .Development Agreement wlueh includes the following plans (Exhibit 2): • Site Plan • Building Elevations • Site Lighting, Plan • Landscaping Plaza. Signage Plan Off Street Parking Plan Open Space and Maintenance flan Utility Plans (water, sewer and storm) 4. A Final Planned Development Agreement shall be executed for each phase of the development prior to issuance of a building permit for the phase. The following plans are necessary for each Final Planned Development Agreement: Final Site Plan ® Final Building Elevations Final Site Lighting Plan Final Landscaping Plan. g . Final Si.gnage Plan ® Final Off Street Parking Plan Open Space and Maintenance Plan Utility Plans (water, sewer and storm) 5. An Environmental Assessment Worksheet shall be completed prior to Preliminary Subdivision or grading of the Property. 6. The developer shall submit Homeowner Association documents to the City Attorney for review and' approval, prior to Final Subdivision approval, including transfer of all conunon area to the Homeowner Association. Airport Noise 7. Sound attenuation construction standards sufficient to achieve ail interior sound level of 45 dBA shall be employed for buildings within the one -mile buffer area of the 60 dB contour. Lots 8. All lots shall have a minimum street frontage of 50 feet. 9, Single - family lots shall satisfy minimum R -1 zoning standards for lot dimensions and area. 10, T -,vinhome lots shall satisfy R -2 zoning standards for lot dimensions and area. 11. The detached townhon?es shall provide lots that are a minimum. of 60' in width with a rnnirrnun lot area of 6,000 sq. ft. per unit. Setbacks and Bulk Standards 12, Structure setbacks shall be consistent with those outlined in the City's zoning Ordinance for the corresponding type of housing as follows: Single - family (R -1 district), Twinnhomes (R -2 District), Townhomes (R. -3 District) and Senior and Multiple Family (R -4 District). Detached Townhomes shall be consistent with the following standards: Setback Detached Townhor nes Front yard public str eet 30 feet 40 feet Quckwood Dr.) Front yard . (private street — from curb) 25 feet (tbrough street) 20 feet (dead -end street) Side yard: Principal Structure . 10 feet Side yard: Garage /Accessory Structure 5 feet Rear yard: Principal Structure 15 feet Rear yard: Accessory Structure 5 feet 13, Minimum stl cture setbacks from Duckwood Drive shall be 40 feet. 14, Building coverage shall not exceed 20% for each single-family or twinhorne lot, and 25% for each of the detached townhome units. 15, Building coverage for the townhomes and multiple family buildings shall not exceed 20%. 16. Building heights shall not exceed 35 feet. Multiple family structures may exceed 35 feet if the required additional setbacks are provided in accordance with the R -4 zoning district standards (an additional 3' for each 1' of building height over 35). Parkin 17. The Final Planned Development shall provide for off-street parking in amounts that are consistent with the City's zoning ordinance. Additional off-street visitor parking shall be provided in the multiple fainily and townhome portions of the development. 18. Parking lot and pavement setbacks shall be a minimum of 20 feet from a public right-of- way to provide sufficient room for berming, screening, buffering and snow storage. Architectural Controls 19. Building elevation plans shall be provided with the Final Planned Development for each please of the development. Such plans shall include specific architectural controls (i.e. design elements, building materials, etc.) that are consistent with the City's zoning ordinance, where applicable. Other Standards 20. This development shall comply with the provisions outlined in Section 11.70, Subdivision 21 of the City Code pertaining to site lighting, trash storage, walkways, interior storage space, etc. Detailed plans 'identified in Condition 4 demonstrating compliance shall be provided at the time -of Final Planned Development. i_,andscapin 21. A detailed Landscape Plan:, consistent with the design standards and specifications in the City's landscape ordinance (Section: 11.70, Subdivision 12) shall be provided with the Preliminary Subdivision and Filial Planned Development. 22. Consistent landscape design elements shall be incorporated throughout the site to provide visual connections between the various parts of this planned development. 23. Berming and landscaping shall be provided along Yankee Doodle Road to provide a buffer between the multiple family buildings and this principal arterial. 23A. The Landscape Plan shall address screening/buffering between the private drive on the south side of the development and adjacent backyards and between the private drive on the north end: of the west side of the development and the Carriage Hills condominium and shall include berms and plantings as necessary. Grading 24. Prior to final subdivision approval, detailed grading, drainage, erosion, and sediment control plan shall be prepared in accordance with current City standards and codes. 25. Prior to any grading of the Property, erosion control measures shall be installed and maintained in accordance with City code, City engineering standards, and MN Pollution Control permit regulations. 26. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has current University of Minnesota Erosion/ Sediment Control Design training, or approved equal training as determined by the City Engineer in designing storrnwater pollution prevention plans. 27. All personnel responsible for the construction and management of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/ Sediment Control site management certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 27A. The use of flagmen will be reviewed when the Development .Agreement is prepared, and their use will be implemented by the Developer as determined to be necessary by the City. Storm Water Drainage 28. Storm water management systems for this development shall be, constructed in accordance with the City Storm Water Management flan (Dec. 2005), the City Water Quality Plan, and City engineering standards. Wetlands 29. In accordance with Eagan City Code §11.67 Subd 4. B., the applicant shall have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and shall have all existing wetlands assessed utilizing the Minnesota Routine Assessment Method (Version 3.0 or later version). The delineation shall be completed prior to Preliminary Subdivision. 30. Any and all wetland delineations shall be conducted during the growing season (i.e., typically between April 15 and October 15) and shall be submitted to the City for review and approval. 31. Any proposals to impact any of the wetlands on the site by draining, filling, or excavating shall comply with Minn. Rules Ch. 8420 and shall be in accordance specifically with Eagan City Code §11..67 :Subd. 5., Wetland Sequenoing mad Replacement Requirements and Eagan City Code § 1:1_.67 Subd. 1 l., Wetland Submittal Requirements. 32. All of the wetlands on the site shall have Wetland Buffers in accordance with Eagan City Code §11.67 Subd. 6. 33. All of the Wetland Buffers on the site shall satisfy Wetland Buffer Vegetative Requirements in aocordance with Eagan City Code §11.67 Subd. 7. 34. All of the Wetland Buffers on the site shall be, protected in accordance with Eagan City Code § 11.67 Subd. 8. 35. All of the Wetland Buffers on the site shall have markers in accordance with Eagan City Code §11.67 Subd. 9. 36. The development of the site shall have wetland setbacks in accordance with Eagan City Code §11.67 Subd. 10. 37. This development may be subject to cash dedications in lieu of the above wetland requirements, at the City's discretion. Water Qualty 38. There shall be no -net increase, compared to existing conditions, in the amount of Total Phosphorus (TP) and Total Suspended. Solids (TSS) leaving the site or 50 percent TP and 80 percent TSS must be removed .from stormwater runoff, whichever is more restrictive. 39. The first one-half inch of stormwater runoff from any rainfall event shall be infiltrated or retained entirely on the site. 40. This development may be subject to cash dedications in lieu of the above water quality requirements, at the City's discretion. Tree Preservation 41. In accordance with the City's Tree Preservation Ordinance, Eagan City Code Section 11.10, Subd. 15.1, the applicant shall prepare and submit a Tree Preservation flan with the Preliminary Subdivision application that: a. identifies all significant vegetation located on the application site, b. delineates limits of land disturbance and tallies significant vegetation proposed. to rem6ved, C. provides for any required tree mitigation, and d. indicates measures to protect significant vegetation intended to be preserved. 42, In order to utilize a "floating number" system pertaining to the final number of mitigation trees required. Complete fulfillment of all required mitigation to be installed prior to final project 'Completion. 43. The applicant shall continue to work with city staff to identify additional opportunities for preservation during the development and construction process. 44. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved. 45. The applicant shall contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. Streets/ Access / Circulation 46. This development shall be required to obtain a County access peimit at time of final subdivision.. Restricted access should be provided along the entire development adjacent to Yankee Doodle Road, except in the area of a. possible right -in/ right -out access location. 47. All streets within the development, public or private, if any, sb.all be constructed in accordance with City code; with vehicle turnarounds to City and fire code requirements. 48. Continuous trails or sidewalks shall be provided between proposed Duckwood Drive and Yankee Doodle Road, to increase pedestrian circulation and connectivity. 49. All trails and sidewalks within the development shall be constructed in accordance with City engineering standards for width, structural dimension, and right -of- -way dedication. 50. Direct driveway access to Duckwood Drive shall be prohibited. SOA. Traffic canning devices shall be implemented on Duckwood Drive with respect to the area between the full intersection on Duckwood Dave located within the development and the Duckwood Drive connection to Wescott Woodlands as determined by the City. Sanitary Sewer 5l. A sanitary sewer system to serve the development shall be constructed in accordance with the City Comprehensive Sanitary Sewer Plan, and City engineering standards. 52. If sanitary sewer lift stations are required to utilize the capacity of all trunk; sanitary sewer districts, to adequately serve the development, the stations shall be installed at the developer's expense. _ 53. This development should be responsible for the removal of all septic systems and wells, in accordance with City and County requirements. Water Main 54. Lateral water mains to serve the development for fire and domestic uses shall be constructed in accordance with the City Water Supply & Distribution flan, and City engineering standards. Easement/Permits /Rights -of -_Way 55. This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation plus three (3) feet as necessitated by storm water storage requirements. 56. All public and private streets, drainage systems, and utiliti&s necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 57. If any improvements are to be installed under a City contract, the appropriate project shall be approved by Council action prior to final plat approval.57. This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. 58. The development shall dedicate conservation casements to the City; in a fonn acceptable to the City Attorney, over those portions of the site that comprise the 30 acres of open space. These areas shall be shown and identified as Conservation Easement Area on the Final Site Plan prior to Final Planned Development approval. Financial Obligation 59.. This development shall accept its additional financial obligations as defined below in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. Improvement Use Rate Quantity Amount Sarjitay Sewer Lateral R14 $29.50/ ff 2,590 ff. 452,5401" Water Lateral RI-4 $29.80/ ff 2,390 ff $71,222 Water Lateral R24 $37M/ ff. 4,980 ff. $182,391 Storm Sewer Lateral Rl -4 $35.95/ f f 2,590 ff $83,625(') Storm -. Sewer Tnmk R1 ' $0,11/ sf 762,300 S �4) $83,853 Stonti, Sewer Trunk R2 -4 $0.142/ sf 2,482,920 sP $352,575 Total $826,206 Per Agreement - $76,405 (2008 Fee Schedule) - $23,865 levied assessment Per Agreement - $186,850 (2008 Fee Schedule) - $4,459 levied assessment (3) Per Agreement - $93,110(2008 Fee Schedule) - $9,485 levied assessment (4) 32.5 acres - 15 acres conservation easement (estimated) =17.5 acres = 762,300 sf (5) 72 acres — 15 acres conservation easement (estimated) = 57 acres = 2,482,920 sf Parks and Trails . % The development shall -provide connections to the existing off-site Eagan trail system and access points at the perimeter of the development to primary off-site amenities. Connections points include the cast and west end of Duck—wood and Wescott Hills Drive to Yankee .Boodle. Off site amenities include Mueller Farm Park, O'Lcaiy Park and Woodland Elementary School. 6L A looping trail shall be installed through the open space with multiple points of access for residents and the public, possibly including benches and other furnishings, ownership and maintenance, to be determined. 62. Trail dedication shall be satisfied through a combination of on -site trails, exclusive of sidewalks, and/or a cash payment consistent with the Eagan fee schedule, to be paid at the time of final plat at the rates then in effect. 63. This development shall provide a maintenance plan, in a form acceptable to the City Attorney, for the open space that includes regular eradication of invasive and non- native species, enhancement of plalited areas as appropriate, and routine maintenance including trash removal. •64. This development shall install "tot- lots" that include play stiactures in those areas with high concentrations of multi- family units. Such tot lots shall be maintained by the Homeowner's Association. 65. This development shall provide useable to f space in those areas with high concentrations of multi-family units, sufficient to allow for informal outdoor play. Such areas shall be maintained by the Homeowner's Association.. A ht------------------------------------------------------ - - --------- ...... 09 A-T L.. .... ..... .. .. I — — — — — — — ir I 6g 01 0,-j IIJ MI O 0 LA Im Y 09 - - - - - - - - - - - Ni i Lw------------- --- - - - --- ------- - --- -------- 00'9LZ ft.OT.ZZ.00S ------ - -_.•i LI:j rw s 66 - - - - - - - - - - ES] Cc j Mg- ILE LU A A CM 9 Oil a Ij Is Agenda Information Memo November 18, 2014, Eagan City Council Meeting VII. NEW BUSINESS A. Comprehensive Guide Plan Amendment (Lot 1, Block 1, Gift of Mary) — Ryland Action To Be Considered: To direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from SA -0 /S (Special Area - Office /Service) to SA -LD (Special Area -Low Density) upon approximately 33 acres located at 3340 Hwy. 55, legally described as Lott, Block 1, Gift of Mary. Required Vote For Approval: ➢ At least four votes. Facts: ➢ The Applicant is requesting a change in the land use designation from O/S (Office /Service) to LD (Low Density) for approximately 33 acres within the Northeast Special Area. ➢ Low Density allows residential development of 0 -4 units per acre. The applicant's Site Concept Plan shows a 52 -lot subdivision for single - family development. ➢ The property is currently zoned Agricultural. Planned Development Zoning was adopted for the site in 2002 for a mixed use project consisting of a school, community center and athletic fields with on -site housing. Upon expiration of the PD in 2008, the City initiated a rezoning back to Agricultural. ➢ The site has been designated for transition to commercial office and institutional uses since 1994. Prior to that the site held land use designations of medium density residential. ➢ The land is wooded with rolling topography, areas of steep slopes, and some wetland areas. A gas pipeline runs through the property from northwest to southeast. Access to the site is available from Lone Oak Road and Hwy. 55. ➢ The site is located within the Airport Noise Policy Zone 4 and the one -mile Zoned 4 Buffer. The Zone 4 Buffer takes into account the potential for fluctuations of the noise policy contours over time. ➢ Single- family uses are considered Incompatible within Zone 4, and Conditional within the one -mile Zone 4 Buffer. An evaluation of the Conditional Use criteria is in the staff report. The proposed amendment would reduce the underutilized Office /Service land supply by 40 %, while further increasing supply of underutilized Low Density residential land by 5 %. ➢ Due to physical barriers, access to Bur Oaks Park from this site is significantly hindered, and development of the site for residential use should consider a new neighborhood park within the site. ➢ The inclusion of trails and sidewalks within and around the site is consistent with City policies. The parcel is located within % mile the proposed Dakota County Greenway Trail system within Inver Grove Heights east of the subject site. ➢ A public hearing was held by the Advisory Planning Commission on October 28, 2014, and a recommendation of denial was made. Issues: ➢ The APC recommended denial with the following stated reasons: • It is appropriate to honor the 1 -mile buffer from the 60 db contour • Concern with the isolation of the area or "spot zoning" of the request • Concern with noise contributed by Highway 55 ➢ The planning report raises several policy questions for consideration by City officials: • To consider whether the current 0/S designation remains valid not just for this property but for the broader area between Lone Oak Road and Hwy. 55. • To consider whether alternative land use scenarios may be appropriate • To consider whether the conclusions in the 2005 land use study for property north of Lone Oak Road is applicable today for the area south of Lone Oak Road • To consider whether the proposed residential use is inconsistent with the land use plan. • To consider the likely precedent a significant change like this would establish for the area, in light of the submitted "potential future land use map" showing additional residential uses west of the subject site, a development pattern which presumes further amendments to the City's Comprehensive Guide Plan 60 -Day Agency Action Deadline: ➢ November 30, 2014 Attachments: (6) NBA -1 Location Map NBA -2 Draft October 28, 2014 APC Minutes NBA -3 Planning Report NBA -4 Exhibits NBA -5 Supplemental Exhibit, Overview Residential Developments NBA -6 Public Correspondence LLo oC) r y N 0 L1111111 Q 0 ®o S. O co •d hd Q Qj f V 1 U _tea Y m o 0 0 Z ®.o U) a- N —�' L o m m 4JU as U 0 SIRD1�]H DAO�19 2EANI y1 r a rn NO SIIIN DNII ON 7 � q� N y � � h o ek _� I t ao In KogoFF cT 'i� to U J� pQ ml Na �O 11 � h 9 w � r }^A OV0213 0 Advisory Planning Commission October 28, 2014 Page 4 of 7 B. Gift of Mary Property Applicant Name: Ian Peterson /Ryland Homes Location: 3430 Highway 55; Lot 1, Block 1, Gift of Mary Application: Comprehensive Guide Plan Amendment A Comprehensive Guide Plan Amendment of approximately 33 acres from SA -O /S, Special Area Office Service to SA -LD, Special Area Low Density. File Number: 12- CG- 03 -09 -14 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated October 21, 2014. Applicant Ian Peterson, Ryland Homes, provided the Commission information on the subject site, parcels in IGH, Dakota County trail and greenway efforts, a letter of support from the Boulder Lakes developer and stated the actual MSP .noise contours are receding in the area. Member Prashad stated that he is a realtor and is familiarwith the Bur Oaks neigh_ borhood. He said it has been his experience that due to the impact of aircraft noise, the typical 'Bur Oaks home sells at a price 20 -25% lower than if the home was located elsewhere in Eagan. Prashad also questioned the applicant's position that aircraft noise is diminishing in the area as he frequents a convenience gas station in the Hwy ,55 & 149 area twice weekly and has not noticed any reduction in air traffic noise. He went on to say that he understood current construction methods and options attenuate indoor noise, but that does not address outdoor enjoyment of one's property. Vice Chair Vanderpoel asked Mr. Peterson if he was saying that noise would not be a factor for these 50 or so home owners? Mr. Peterson stated no, that he was making the point that the 60 db noise contour has been shifting to the west each year for the past 5 years. He went on to say that other features of the site and area will attract people to the'location. Ms. Vanderpoel stated that she had spent a number of years in the early 1990's on Eagan's Airport Relations Commission and shared her experience that the commission regularly heard from residents nowhere near the 60 db contour that were upset about the impact of aircraft noise on their residential property. She said she will be voting against the amendment. Member Dierkes commented that the conceptual layout appeared to place a lot of the homes close to Highway 55. Chair Filipi pointed out that the review this evening was for the Comprehensive Plan Amendment and that any future rezoning or subdivision would come back before the Commission. Chair Filipi opened the public hearing. Resident John Cina, 3400 Highway 55, stated has lived next to the subject site for 25 years and has enjoyed the area. He stated aircraft noise impact to the area is real and current. Mr. Cina Advisory Planning Commission October 28, 2014 Page 5 of 7 shared an anecdote about a previous neighbor that had a new car damaged by jet fuel that had been dumped by an incoming flight. Resident Ms. Piekarski, 3350 Highway 55, stated she is opposed to additional residential in the area. She shared that her family has lived in the area for decades and that aircraft and traffic noise from Highway 55 impact the area and residential is not conducive for the area. She stated her preference for additional good jobs in the area. There being no further public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Secretary Piper asked if the planned frontage road along Highway 55 would have to shift somewhat north because of topography. Mr. Nelson stated it would more so to avoid impacting wetlands, but the intent of the Highway 55 Access Study would still be met. Member Prashad stated the flight paths and the aircraft noise is an issue and he believes residential does not fit in this area. Member Sagstetter agreed. He stated aircraft noise is a concern and the applicant's argument that the 60db contour has receded for the past five years doesn't add up at this point and that the contours could expand in the future, too. He also expressed concern for the isolation of the site, and went on to say a residential use in this area does not appear appropriate for the long term. Secretary Piper asked Vice Chair Vanderpoel to elaborate on her opinion. Vice Chair Vanderpoel stated that MSP serves the region and the region is not fully built out and the airport is not being used to its full capacity. As the region continues to grow, airport operations will only increase. She further stated that she agrees with Member Sagstetter that adding housing in the area is a bad idea. She went on to say that the City will be approached by those future residents asking why the City allowed residential there, even if they had signed a waiver acknowledging the proximity to the airport and air traffic and noise when they bought. Finally, she stated the contours represent averages and that noise doesn't stop at the edge of a contour. Secretary Piper stated he was in agreement with Ms. Piekarski. He too is interested in head of household jobs. The proposed change will reduce vacant and underutilized O/S land by 40% and that is a huge impact. Mr. Piper stated he shared the concerns stated by other commission members but he also stated concern for the isolated nature of this area and suggested to Mr. Peterson that they need to better show how this area of Eagan could be better connected to the rest of the City and perhaps in relation to the other projects and amenities he mentioned in IGH. Secretary Piper moved, Chair Filipi seconded a motion to recommend approval of a Comprehensive Guide Plan Amendment of approximately 33 acres from SA -O /S, Special located at 3430 Highway 55; Lot 1, Block 1, Gift of Mary. None voted in favor. Motion failed 0 -6. Advisory Planning Commission October 28, 2014 Page 6 of 7 Secretary Piper moved, Vice Chair Vanderpoel seconded a motion to recommend denial of a Comprehensive Guide Plan Amendment of approximately 33 acres from SA -0 /S, Special located at 3430 Highway 55; Lot 1, Block 1, Gift of Mary. Before the motion was called, Chair Filipi summarized the reasons for denial: • Appropriate to honor the 1 -mile buffer from the 60 db contour • Concern with the isolation of the area or "spot zoning" of the request • Concern with noise contributed by Highway 55 All voted in favor. Motion carried 6 -0. PLANNING REPORT CITY OF EAGAN REPORT DATE: October 21, 2014 APPLICANT: Ryland Homes; P.A. Development LLC PROPERTY OWNER: Gift of Mary, LLC REQUEST: Comprehensive Guide Plan Amendment LOCATION: 3430 Hwy. 55 CASE: 12- CG- 03 -09 -14 HEARING DATE: October 28, 2014 APPLICATION DATE: October 1, 2014 PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: SA -O /S, Special Area- Office /Service ZONING: A, Agricultural SUMMARY OF REQUEST The applicant is requesting a Comprehensive Guide Plan Amendment to change the land use designation from SA -O /S (Special Area- Office Service) to SA -LD (Special Area/Low Density), upon approximately 33 acres located at 3430 Hwy. 55, south of Lone Oak Road and north of Hwy. 55, adjacent to the municipal border between Eagan and Inver Grove Heights. AUTHORITY FOR REVIEW The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long -range interests of the city. The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. Planning Report — Ryland Homes October 28, 2014 Paae 2 BACKGROUND /HISTORY Zoning History— The subject property is currently zoned Agricultural. The PD zoning was adopted in 2002 with approval of development plans for a mixed use project consisting of a school, community center, and athletic fields with on -site housing. The property was platted as a single parcel at that time, consolidating multiple parcels into one. However, the planned mixed use development did not come to fruition and upon expiration of the Planned Development Agreement in 2008 the City initiated and implemented a rezoning back to Agricultural. Comprehensive Land Use Guide Plan — The land use designation on this property is currently Special Area - Office /Service. The Special Area Plan guides future redevelopment away from residential use and toward office, commercial and institutional uses. The City's first Comprehensive Guide Plan was prepared in 1974 and designated the area as medium density residential (initially 6 -12 units /acre and later 0 -6 units /acre). The planning for transition of the area to commercial, office and institutional uses began with the adoption of the Rural Residential designation in 1994. In later updates to the Comprehensive Guide Plan, the area was revised and incorporated into the Northeast Special Area. Prior to 1994, the site held land use designations of medium density residential. Surrounding Area —The site is bounded on the north by Lone Oak Road and to the south by Hwy. 55, effectively separating this site from adjoining development to the north and south. South of Hwy. 55 is single- family residential development. The property to the north of Lone Oak Road contains some office uses and some vacant land. To the west is rural residential development consisting of single - family homes on large lots, zoned Agricultural and guided the same as the subject site— Special Area with Office /Service land uses specified. The east boundary of the site is also the municipal boundary between Eagan and Inver Grove Heights. The property in Inver Grove Heights is zoned Agricultural and Limited Industrial, and is guided Low - Medium Density Residential and Industrial Office Park. EXISTING CONDITIONS The land is wooded with gently rolling topography with areas of steep slopes, and contains some wetland areas. The site has a topographical change of over 90 feet. The northern one -third of the site generally slopes to the north and the southern two- thirds slopes to the south. A gas pipeline runs though the property from the northwest to the southeast. Access to the site is afforded from both Lone Oak Road and Hwy. 55. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: Planning Report — Ryland Homes October 28, 2014 Paee 3 EVALUATION OF REQUEST PROPOSAL The applicant is requesting an amendment to change the land use designation of this site within the Northeast Special Area from O /S, Office /Service, to LD, Low Density with the intent to develop the property with single - family homes consistent with R -1 zoning. A Site Concept Plan submitted with the application shows a 52 -lot subdivision. The Applicant's Narrative speaks to site features and conditions, surrounding area, infrastructure, and aircraft noise exposure. The Applicant's Narrative concludes that the intended single - family development is a project "that preserves environmental features and is considerate of pedestrian networks currently planned for this area." Among the applicant's submitted exhibits is a "Potential Future Land Use Map" which illustrates a significant portion of the land west of the subject site in Low to Medium Density Residential uses. Such a scenario is contrary to the Comprehensive Guide Plan, which designates all of the underutilized area between Lone Oak Road and Hwy. 55 for future Office /Service uses. Two other applicant exhibits, the Existing and Proposed Trail System and the Natural Features, indicate a potential street and trail /sidewalk layout for the area west of the subject site. It should be noted that at the present time, there is no adopted plan for a future street or trail network within this area, although the Northeast Special Area Plan identifies the need to develop a roadway plan for this area. While the current proposal applies only to the easterly 33 acres, and the submitted exhibits are intended to provide a wider context for this application, in light of the potential scenario presented, policy makers should consider the likely precedent a significant change like this would establish for the area. ENVIRONMENTAL IMPACTS Topography /Grading — This 32.98 acre site is currently undeveloped and includes three single family homes at the southwestern portion of the site, and one at the northwest corner. The existing site is lightly wooded at the northern one -third and southern one -third of the property, and more heavily wooded in the middle one - third. There are large variations in topography, and Existing Use Zoning Land Use Designation North Office; vacant PD, Planned Development SA -MO, Special Area -Major Office East Single - Family Residential; A, Agricultural; Low - Medium Residential; (Inver Industrial /Manufacturing I -1, Limited Industrial Industrial Office Park Grove Heights) South Single - Family Residential R -1, Single - Family LD, Low Density Residential West Single- Family Residential A, Agricultural SA -O /S, Special Area - Office /Service EVALUATION OF REQUEST PROPOSAL The applicant is requesting an amendment to change the land use designation of this site within the Northeast Special Area from O /S, Office /Service, to LD, Low Density with the intent to develop the property with single - family homes consistent with R -1 zoning. A Site Concept Plan submitted with the application shows a 52 -lot subdivision. The Applicant's Narrative speaks to site features and conditions, surrounding area, infrastructure, and aircraft noise exposure. The Applicant's Narrative concludes that the intended single - family development is a project "that preserves environmental features and is considerate of pedestrian networks currently planned for this area." Among the applicant's submitted exhibits is a "Potential Future Land Use Map" which illustrates a significant portion of the land west of the subject site in Low to Medium Density Residential uses. Such a scenario is contrary to the Comprehensive Guide Plan, which designates all of the underutilized area between Lone Oak Road and Hwy. 55 for future Office /Service uses. Two other applicant exhibits, the Existing and Proposed Trail System and the Natural Features, indicate a potential street and trail /sidewalk layout for the area west of the subject site. It should be noted that at the present time, there is no adopted plan for a future street or trail network within this area, although the Northeast Special Area Plan identifies the need to develop a roadway plan for this area. While the current proposal applies only to the easterly 33 acres, and the submitted exhibits are intended to provide a wider context for this application, in light of the potential scenario presented, policy makers should consider the likely precedent a significant change like this would establish for the area. ENVIRONMENTAL IMPACTS Topography /Grading — This 32.98 acre site is currently undeveloped and includes three single family homes at the southwestern portion of the site, and one at the northwest corner. The existing site is lightly wooded at the northern one -third and southern one -third of the property, and more heavily wooded in the middle one - third. There are large variations in topography, and P1amling Report — Ryland Homes October 28, 2014 Page 4 elevations range from 818 in the southeast corner to 910 in the east - central portion of the site. The northern one -third of the site generally slopes to the northwest and the southern two- thirds slopes to the south. The middle one -third has the steepest slopes with grades up to 17 %. Significant retaining walls may be necessary near the center of the site to accommodate house and street construction. The majority of the site would be disturbed for the installation of streets, utilities, homes, and storm water features. Trees /Ve etg ation — Development of the site will be subject to the City's Tree Preservation Ordinance. The site has scattered areas of trees with a relatively even distribution of several species of trees including box elder, aspen, birch, black cherry, oak, ash, spruce, and cottonwood. A tree inventory will be required at the time of subdivision. Removal of significant trees beyond the Tree Preservation Ordinance allowable amount is subject to mitigation. Storm Drainage /Wetlands — The entire site lies within Drainage District G (as designated in the City Storm Water Management Plan — 2007). Currently, the northern portion drains to the northwest, then enters a swale and is directed to the southwest toward City pond GP -3, located approximately 350 feet west of the site on the north side of Highway 55. The southern portion currently flows to the south and enters both City ponds GP -3 and GP -3.5. This development proposes to construct a storm sewer system and three stormwater retention ponds to accommodate the storm water runoff. There are at least three wetlands on site, possibly more. In accordance with City Code §11.67, a Certified Wetland Delineator will need to prepare a delineation and assessment (via MNRAM) report for the wetlands. Any development will need to be in accordance with the State Wetlands Conservation Act, will be subject to the codified post - construction storm water requirements for storm water volume and pollutant control, and to MN Department of Transportation storm water permit requirements for discharge to Highway 55 right -of -way. Airport Noise Compatibility — The City of Eagan considered airport noise as a factor in its Comprehensive Guide Plan and has subsequently adopted an Aircraft Noise Zone Overlay District in the land use regulations of the City Code, in accordance with the Metropolitan Council's 2030 Transportation Policy plan, Appendix M (Land Use Compatibility Guidelines for Aircraft Noise). City Code and regional policy provide guidance in evaluating the compatibility of a proposed land use within the Aircraft Noise Zone Overlay District. The subject site is located within Airport Noise Policy Zone 4 and the one -mile Zone 4 Buffer. A portion of the property along the western edge of the site is within Zone 4; the majority of the site is within the Zone 4 Buffer. Within Zone 4, single- family residential uses are considered Incompatible. The Incompatible rating means "a use that is not permitted even if acoustical treatment was incorporated in the structure and outside uses restricted." Within the Buffer of Zone 4, single- family residential uses are considered Conditional. The "Conditional" rating means a use that is not permitted, unless it meets certain structural performance standards for noise reduction, and satisfies several land use compatibility factors identified in the Metropolitan Planning Report — Ryland Homes October 28, 2014 Pate 5 Council's 2030 Transportation Plan. If allowed, Conditional land uses must meet structure performance standards for interior sound reduction. The Applicant has provided information that recent noise evaluations conducted by MAC indicated that the 60 DNL contour is smaller in 2013 than the adopted 2007 contours upon which the City's 2030 Comprehensive Guide Plan is based. As such, the Applicant requests "that the City of Eagan recognize the actual 60 DNL contours relative to the area of application and as a significant determinant in the City of Eagan 2030 Comprehensive Plan." City Code states "The purpose of the buffer zone is to provide additional protection for noise sensitive uses within the context of preventive land -use measures, allow for contour expansion/contraction over time, and provide flexibility in using other tools in support of noise efforts (e.g., a TIF district), that may be partially outside the then `current' noise contours." In other words, the specific point of the Zone 4 Buffer is to take the potential for fluctuations of the contours into account. So while the 2013 contours reflect actual 60 DNL contours at this time that may be smaller than the adopted 2007 contours, the contours are likely change in the future. Thus, the Zone 4 Buffer considerations for land use compatibility remain applicable to this request, and a factor to be considered when determining whether new Low Density residential development, which is considered to be among the least noise compatible land uses, may be located within the Zone 4 Buffer. By contrast, the current O/S use is among the land uses designated as noise compatible and other uses, such as shared entrance /multi - family residential, range along the spectrum in between. Single family residential uses with individual entrances are considered Conditional Uses within the Zone 4 Buffer and must meet the following land use review factors identified in the Metropolitan Council 2030 Transportation Plan- Appendix L: 1. Proposed construction design will provide outdoor to indoor attenuation required by structure performance standards in Table M -3. The table indicates the interior sound level standard for residential uses is 45 dBa. New residential construction as proposed requires a minimum 19 dBa noise reduction within the Buffer Zone. 2. Is the site located under a major departure flight track used by jets? The site lies approximately 5 miles southeast of the nearest runway at MSP and is under a major use of both departure and arrival flight tracks. In addition, current data suggests a majority of departure use is at night, and the noise impact of nighttime flights could be considered greater. 3. Is the site located parallel to a primary runway used by jets? The subject site is not located parallel to the primary runways. 4. Is the site located parallel to a runway to be used for unshielded engine run -ups? The subject site is not located parallel to a runway used for unshielded engine run -ups. Plamiing Report — Ryland Homes October 28, 2014 Page 6 5. Is the proposal consistent with adjacent land use ambient noise; and is it consistent with the overall comprehensive plan? An amendment to the Comprehensive Guide Plan is requested for the proposed Low Density residential land use. The proposal may not be incompatible with current adjacent Agricultural and large lot residential land uses, however, it appears to be inconsistent with overall comprehensive plan. Within the City's Comprehensive Guide Plan, the Northeast Special Area Plan states "The City of Eagan discourages residential development in areas directly affected by aircraft noise." Future adjacent land uses within Eagan are anticipated to be Office /Service, and the current residential uses in the area are considered to be transitional. Additionally, the proposed Low Density land use appears inconsistent with the ambient noise levels from the adjacent State Hwy. 55 and Lone Oak Road (Co. Rd. 26). 6. Has the local government adopted an effective method to inform future occupants of aircraft noise exposure? The noise contours are shown on the City's Zoning Map and on the Land Use Map within the City's Comprehensive Guide Plan. INFRASTRUCTURE IMPACTS Streets /Access /Transportation — The Concept Plan illustrates public street access via Lone Oak Road (CSAH 26) (a two -lane, undivided, minor arterial roadway) to the north, two future local street connections to the property to the west, and a frontage road connecting to Trunk Highway 55 (a four -lane divided highway) to the south. The Trunk Highway 55 Access Management Plan, approved by the City Council and MnDOT in June of 1999, documents the closure, restriction, consolidation and other modifications to the public and private accesses along Highway 55. Access management is needed to preserve the main function of mobility on Highway 55, which is classified as a Principal Arterial (same as an interstate highway) in the Metropolitan Transportation System. The Plan also identifies future frontage roads necessary to provide and maintain adequate access locations to the adjacent parcels, and depicts a Highway 55 frontage road along the entire south edge of the site to the Eagan/Inver Grove Heights border. This frontage road will provide public street access for parcels from the Highway 55 /Louis Lane intersection eastward, including future developable property near the intersection of Highway 55 and Argenta Trail (County Road 63) within Inver Grove Heights. The Concept Site Plan does not account for the extension of the required frontage road to the Inver Grove Heights border. The frontage road may need to be shifted slightly to the north to avoid wetland impacts at the southeast comer of the property. With development of the site, a north -south street connection between Lone Oak Road and the southern Frontage Road is desired. The Concept Plans include public sidewalks adjacent to all public streets, except the Highway 55 frontage road. Planning Report — Ryland Homes October 28, 2014 Page 7 Easements /Rights -of -Way — Sufficient right -of -way was previously dedicated for Lone Oak Road and Highway 55. There is a 40 foot gas pipeline easement running from the west- central portion of the site to the southeast corner of the site. This pipeline has been abandoned and the applicant can work with the gas company to remove the pipe and abandon the easement. Utilities — Trunk and lateral water main and lateral sanitary sewer of sufficient size, depth, and capacity are available for connection and extension with development of the property. Sanitary sewer Districts N, as designated in the City's Comprehensive Sanitary Sewer Plan, serves the entire site. Sewer is available at the southwest corner, and water main is available at the northwest and southwest corners of the site. The water main should be extended from Highway 55 to Lone Oak Road and be constructed to City standards for public water main and covered with public drainage & utility easement. The water main and sanitary sewer may need to be extended to the east property line if requested by Inver Grove Heights. A utility extension to a municipal boundary is typically financed by the requesting party. All well and septic systems within the development should be abandoned in accordance with City and County standards. Any existing houses proposed to remain within the development should be connected to City sewer and water service at time of its availability. Water Quality — Any development of the site will need to comply with Post Construction Requirements (City Code §4.33) for stormwater management and surface water quality. These regulations include: design standards for volume control and reduction; total phosphorus control; total suspended solids control; oil and grease control; and runoff rate control — performance standards. They also provide for: minimization of impervious surface area and maximization of infiltration and retention; acceptable complementary stormwater treatments; pond requirements; regional ponding; and maintenance of private storinwater facilities. COMPREHENSIVE LAND USE IMPACTS Land Use Designations — Within the portion of the Northeast Special Area bounded by Lone Oak Road to the north and Hwy. 55 to the south, the eastern part is identified for O /S, Office /Service land uses. Limited Business, Neighborhood Business and Research and Development are zoning classifications that would be consistent with the O/S land use designation. Additional policies within the Northeast Special Area Plan state that the City will not support piecemeal development that would isolate existing residential uses, that rezonings would be supported in "areas of sufficient size to provide a cohesive development," and that "new development shall respond and strive to retain the natural features of the area ...." Planning Report — Ryland Homes October 28, 2014 Pate 8 In light of the applicant exhibits depicting potential extension of residential uses westward, which would entail further amendment to the Comprehensive Plan, this proposal raises the question as to whether the current Office /Seivice designation remains valid not just for this property, but for the broader area between Lone Oak, Road and Hwy. 55. It is a policy matter for City officials to consider whether other alternative land use scenarios may be appropriate. Densi — The Concept Site Plan shows 52 single - family lots on the 33 acre site. This results in a gross density of 1.58 units per acre. The proposed LD, Low Density residential designation allows gross densities of 0 -4 units per acre. Thus, the concept plan is consistent with the proposed designation. However, the proposal is to consider the LD designation, not a specific development plan, and as such, the City must consider the full range of potential density up to 4 units per acre, or a total of 132 units. Comprehensive Guide Plan Goals and Policies — The City's Comprehensive Guide Plan incorporates themes of sustainability, active living and connectivity throughout. Goals and policies relative to the request are contained in the general land use sections of the Comprehensive Guide Plan, the Housing chapter of the Comprehensive Guide Plan, and the Northeast Special Area Plan. General Land Use Policies — These include several statements in regard to protecting natural site amenities and open spaces, managing storm water, creating accessible and connected developments, encouraging walking and bicycling, ensuring sidewalks and trails to connect community places and enable movement by walking and bicycling. Special ,4rea Plan — The site is located within the Northeast Special Area. The Northeast Special Area is bounded by the municipal border on the north and east sides, Hwy. 55 on the south side and Hwy. 149 to the east. The area between Lone Oak Road and Hwy. 55 had a separate Special Area plan until 2010 when the two were combined into the present Northeast Special Area in the 2030 Comprehensive Guide Plan. The Northeast Special Area Vision Plan provides statements to guide future development. These include "long -term residential uses are not desirable due to the large amount of aircraft noise and high traffic volumes." Also, "this area is a major entrance into the community, so any development should present an attractive entry image, especially along major roadways like Trunk Highway 55," and development south of Lone Oak Road will require a roadway plan to create a functioning circulation system and to consolidate accesses. The following policies of the Northeast Special Area are considered applicable to this request. 1. The City expects the study area to develop as business park, research and development and neighborhood business uses. Existing residential uses are considered transitional. Plaiming Report — Ryland Homes October 28, 2014 Page 9 3. The City will not support rezoning that would result in piecemeal; lot -by -lot redevelopment or leap -frog development that would result in isolation of existing residential uses. 10. New development shall respond and strive to retain the natural features of the area including wetlands and mature vegetation. 14. Due to the area's proximity to the airport and the fact that single family uses are considered transitional, the City shall discourage any additional residential development, including further subdivision of any of the existing residential property. 15. New development within the study area shall incorporate sound attenuating construction techniques as suggested by the Metropolitan Council. In 2005, a land use study of Northeast Eagan was undertaken, and recommended the area north of Lone Oak Road be retained for non - residential uses and included the key findings of which the following may be considered applicable to the area south of Lone Oak Road as well. These findings are reiterated in the Northeast Special Area Plan. ® The City of Eagan discourages residential development in areas directly affected by aircraft noise. • Airport noise makes this area incompatible with housing. (Zone 4 and Zone 4 Buffer) • It is in the best interest of the City to retain the area for commercial/industrial development. • The fiscal implications of development do not justify a change inland use. It is a policy matter for City officials to determine whether the same conclusions are applicable today for the area south of Lone Oak, Road, and whether the proposed residential use for the subject site is inconsistent with the land use plan. Housing Plan — The goals and policies of the Housing Plan aim to maintain a well - balanced community with a diverse mix of housing types and values to accommodate a variety of housing needs for all incomes and stages of life; ensure redevelopment occurs in an orderly manner compatible with surrounding uses; maintain and enhance the quality of existing housing; and ensure strong safe neighborhoods with well - maintained property. The Housing Plan also recognizes a need for future residential development to occur at greater densities than much of the existing housing in order to meet future household growth expectations. If a property is to be considered for a change from commercial use to a residential one, policy makers may wish to consider whether lower, mixed or higher density development is most appropriate for the area. Compatibility— The vision for future development of this area has remained consistent since the adoption of the 1994 Rural Residential small area plan. Future development of low- density residential uses was determined to be incompatible in this area because of the airport flight paths and noise impacts. Office, institutional and neighborhood commercial uses were identified as uses that would be appropriate and compatible with the surrounding area and infrastructure. Planning Report — Ryland Homes October 28, 2014 Page 10 Commercial development in the area began with the Oakview Center Planned Development in 1999 east of the intersection of Hwy. 55 and Lone Oak Road. In keeping with City policies, ongoing commercial development has proceeded in an eastward fashion, with the Cerasis (2007) and Benerotte (2013) offices. The submitted Concept Site Plan also depicts a "Potential Future Land Use Map" and development scenario for surrounding property, which shows additional Low to Medium Density residential uses west of the subject site. This depicted development pattern presumes further amendments to the City's Comprehensive Guide Plan for additional residential development which is within the 60 DNL contour and which would have even greater noise exposure from aircraft flight patterns. The submitted "proposed land use map" is a more accurate representation of anticipated surrounding land uses. Without further amendment to the Comprehensive Guide Plan on properties to the west, the proposed Low Density residential will be an isolated development bounded by two major roadways and differing land uses to the west and a portion of the east. No direct street or trail extensions are identified in the Concept Site Plan to connect to the anticipated residential properties in Inver Grove Heights to the east, further isolating this site. City Policymakers should consider the likely precedent a significant change like this would establish for the area. Access Needs — The proposed Low Density residential land use requires individual access to all lots. Due to the nature of Low Density residential uses, access is most appropriate from local and neighborhood collector roads, and direct driveway access off arterial roadways is discouraged. For the existing Office /Service land use, access needs vary depending on the size and type of the establishment. These uses generally benefit from direct access to busy arterial and collector roadways, however, smaller developments may be served well by smaller roadways. Physical Suitability — The subject site has varied topography with areas of steep slopes, woodlands and wetlands. Development will be subject to City ordinances in regard to tree preservation, wetland protections, storrawater management and water quality. The Low Density land use description in the Comprehensive Plan indicates few limitations for such residential uses in regard to physical suitability of sites. Further, the Comprehensive Guide Plan indicates where natural conditions such as steep slopes or woodlands are present, cluster design may be appropriate to minimize disturbance and preservation of natural site features. In comparison, physical suitability for the existing O/S land use varies with the type and scale of development. Where large footprint buildings may be better suited to flat open sites, specialty office and service buildings can be integrated into site such as this with more rugged terrain or significant natural features. Planning Report — Ryland Homes October 28, 2014 Paize 11 Land Soply— Overall, 6,400 acres (30 %) in the City currently have LD, Low Density residential land use designation, and 291 acres (1.4 %) are designated O /S, Office Service. Land Use Designation Acres % of Total LD 6,380 29.7% MD 988 4.6% HD 417 1.9% O/S 291 1.4% RC 560 2.6% MO 1,126 5.3% BP 443 2.1% IND 1,844 8.6% MIXED 207 1.0% P 4,235 19.7 % QP 679 3.2% REC 89 0.4% other 4,192 Total 21,450 In 2008, potentially developable underutilized LD, Low Density and Mixed Use low density land comprised 572 acres, as compared to 16 and 19 acres in the MD, Medium Density, and HD, High Density, residential categories. Since then, the City has added approximately 72 acres to the LD, Low Density land supply with the conversion of the Parkview golf course to residential development, which was not reflected in the 2008 numbers, increasing the supply of potentially developable underutilized LD, Low Density, land by 13 %. Adding 33 acres of land to the LD, Low Density, designation would increase the supply of underutilized LD, Low Density, land by 5%. 291 acres or 1.4% of land is in the O /S, Office / Service, land use designation. Of that, 84 acres were considered vacant or underutilized in 2008, almost all of which is located between Lone Oak Road and Highway 55 within the Northeast Special Area. Taking 33 acres out of the Office /Service land supply would reduce the available land for Office /Service development by 40 %. Changing 33 acres from O /S, Office /Service, to LD, Low Density, would not have a significant impact on the allocation of total land in either of these land use categories. However, for underutilized land, it would further add to the underutilized residential land supply for Low Density as compared to other residential land uses, and significantly reduce the supply of underutilized land for Office /Service development. Plamring Report — Ryland Homes October 28, 2014 Page 12 PARKS AND RECREATION SYSTEM Parks — The site is within Park Service District 1 (PSD 1) as identified in the 1995 Park Systems Plan. The concept of PSD's was to identify underserved area of the community and identify planning strategies specific to the goal of providing residents with reasonable access to traditional park facilities as would be found in a neighborhood or community park. The 1995 Systems Plan noted that Park Service District 1 was not currently served by a neighborhood or community park. This was reiterated in the 2005, 20/20 Parks, Recreation, and Open Space Vision Plan. The definition of service refers to the ability of area residents to access traditional park amenities in a reasonable manner, generally on foot or by bicycle. Parks meeting those criteria were not generally considered to be community "destinations" that would provide a unique physically amenity or programmatic opportunity not found elsewhere in the system. The generally accepted distance standard for reasonable access to a neighborhood park is 1/2 t o 3/ miles. The subject site is on a geographic island in terms of its proximity to the balance of the Eagan city limits. It is bounded by the City of Inver Grove Heights to the east, State Highway 55 to the south and Lone Oak Road to the north. The closest existing neighborhood park- is Bur Oaks Park. That park is located south and east of the subject site on the south side of State Highway 55. The straight line distance to the park is approximately'/ mile, however, because there is not a developed pedestrian crossing in this high speed section of the Highway 55 corridor, it is necessary to take a circuitous westerly route to the Hwy 149/55 intersection to access a crosswalk. The total distance from the subject site to the park following this route is approximately 1 -1/ miles. Given the long distance between the subject site and the closest existing neighborhood park, it would be appropriate, during the platting process, to consider the designation of an area for a new neighborhood park within the site. The parcel could eventually be dedicated to the City to satisfy the Park Dedication requirements for residential developments. The future development of the Park would generally be the responsibility of the City. The potential for the development of a park on the neighboring property located in Inver Grove Heights is unknown at this time. Trails — The inclusion of trails and sidewalks in and around the subject site in a manner similar to that being proposed would be beneficial. The City trail plan includes an extension of the City trail within the Lone Oak Road corridor immediately to the north of the site. A connection to this trail would allow access to the City wide trail system. An additional segment extending to the 149/55 intersection would also provide access to the existing trail system. Trails and sidewalks are not synonymous. Sidewalks have a primarily pedestrian intent while trails are better able to accommodate a variety of non - motorized uses. The Subject parcel is also located in close proximity to the proposed Greenway Trail system being planned by Dakota County. In 2010, Dakota County adopted a Greenway Plan which identifies a future Greenway trail in Inver Grove Heights, within'/ mile to the east of the subject Planning Report — Ryland Homes October 28, 2014 Page 13 site. The future development of the Greenway Trail corridor may dictate the need and location of additional connector trails. The submitted Narrative indicates development of the subject site will include a "network of internal walks that connect to the surrounding trails and ultimately to the Mendota to Lebanon Hills Greenway trail." SUMMARY OF FINDINGS General Considerations • The applicant is requesting a change in land use designation from Special Area/Office Service to Special Area/Low Density, for approximately 33 acres current zoned Agricultural and located between Lone Oak Road and Hwy. 55, adjacent to the municipal border between Eagan and Inver Grove Heights. • The property contains four existing single- family homes. A gas pipeline easement runs through the property from northwest to southeast. • The Northeast Special Area Plan identifies the need to develop a roadway plan for the area between Lone Oak Road and Hwy. 55. At present, there is no adopted plan for a future street or trail network within this area. • City Policy makers should consider the likely precedent a significant change to the land use designation for the subject site would establish for the broader area to the west, and whether other alternative land use scenarios may be appropriate. Environmental Impacts • A majority of the site would be disturbed for the installation of streets, utilities, homes and storm water features, and significant retaining walls may be necessary in some areas to accommodate house and street construction. • Development of the site is subject to the City's Tree Preservation Ordinance (Sec. 11.70, Subd. 12.1). • There are at least three wetlands on site, possibly more. A wetland delineation and assessment will need to be prepared by a qualified professional, and development the site is subject to State Wetlands Conservation Act. • Development of the site will need to comply with Post Construction Requirements (City Code §4.33) for stormwater management and surface water quality. • There are large variations in topography with elevations ranging from 818 to 910, and areas of steep slopes with grades up to 17 %. Plamiing Report — Ryland Homes October 28, 2014 Page 14 • The site is located within the Airport Noise Policy Zone 4 and the one -mile Zoned 4 Buffer. The Zone 4 Buffer takes into account the potential for fluctuations of the contours over time. • Single- family uses are considered Incompatible within Zone 4, and Conditional within the one -mile Zone 4 Buffer. • The proposal appears to satisfy four of six compatibility factors for Conditional Uses within the Zone 4 Buffer. The two unsatisfied factors are: • The site is located under a major use of both departure and arrival flight tracks. Current data suggests a majority of departure use is at night, and the noise impact of nighttime flights could be considered greater. • The proposal appears to be inconsistent with the overall comprehensive plan in regard to future adjacent land uses, impact of aircraft noise, and ambient noise levels from the adjacent State Hwy. 55 and Lone Oak Road (Co. Rd. 26). Infrastructure Impacts • Street access is available via Lone Oak Road to the north, and a frontage road connecting to State Hwy. 55 to the south. Sufficient right -of -way dedication for Lone Oak Road and Hwy. 55 appears to have been previously satisfied. • The Trunk Highway 55 Access Management Plan (1999) identifies frontage roads along the entire south edge of the site to the Eagan/Inver Grove Heights border. • The existing gas pipeline through the site has been abandoned; the pipeline easement remains. • Trunk and lateral water main and sanitary sewer is available for connection and extension with development of the property. • All well and septic systems within the site should be abandoned in accordance with City and County standards. • Any existing houses proposed to remain should be connected to City sewer and water at the time of its availability. Comprehensive Land Use Impacts • SA/LD, Special Area /Low Density is a land use category that provides for low density residential uses, typically single - family, at densities up to 4 units per acre. Planning Report — Ryland Homes October 28, 2014 Page 15 • The City's Comprehensive Guide Plan incorporates themes of sustainability, active living and connectivity. Goals and policies relative to the request are contained in several sections of the Comprehensive Guide Plan, including the Northeast Special Area Plan. • In 2005, the Northeast Eagan Land Use Study for the area north of Lone Oak Road concluded that long -term residential use is not desirable due to the aircraft noise exposure and high traffic e volumes, and also that it is in the best interest of the City to retain the area for commercial /industrial development. • It is a policy matter for City officials to determine whether the conclusions of the 2005 Northeast Eagan Land Use Study are applicable today for the area south of Lone Oak Road, and whether the proposed residential use remains inconsistent with the land use plan. • Future residential development will need to occur at greater densities than much of the existing housing stock to meet future household growth expectations. • The proposed amendment would reduce the underutilized Office /Service land supply by 40 %, while further increasing supply of underutilized Low Density residential land by 5%. Park and Recreation System • The site is located within Park Service District 1 (PSD 1), with the closest neighborhood park being Bur Oaks Park. • Due to physical barriers, access to Bur Oaks Park from this site is significantly hindered, and development of the site for residential use should consider a new neighborhood park within the site. • The inclusion of trails and sidewalks within and around the site is consistent with City policies. The parcel is located within ' /a mile the proposed Dakota County Greenway Trail system within Inver Grove Heights east of the subject site. ACTION TO BE CONSIDERED To recommend approval of a Comprehensive Guide Plan Amendment to change the land use designation from SA -O /S (Special Area - Office /Service) to SA/LD (Special Area/Low Density) upon approximately 33 acres located at 3430 Hwy. 55, south of Lone Oak Road and north of Hwy. 55, adjacent to the municipal border between Eagan and Inver Grove Heights. Aft Current Zoning and Land Use Map City of Ea�aIl Application: Ryland Homes; P.A. Development, LLC Type: Comprehensive Guide Plan Amendment Case No.: 12- CG- 03 -09 -14 Zoning A Agricultural Land Use Plan SA -O /S Special Area - Office /Service Z\ N 0 300600 1,200 Feet m "xaE lid "at A'F"umn — -r °a� ", "°r't�.'t`rnWx"r"a r.UH NO —26 n H— m _ —r[[c awwnua lr, r.n m I rtvxl xDVr a ,I � (�a5EA4KAQ4�i— jDETAIL \ W WW tI.N[( IIX MI nH RI P �IM1V �lwV QIV� m WRIN Y d "a MUM. / I li v4� III lo- I FM4 W,mP.1..5. 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Nw x 1,46,391 •War In 329 t er 81 "0r ��\• \ \ + Lvl 1, BIaA I, 0111 vl NHY. P.A.I. cwm), NNnlwly, U$T QFF POSSIp N ROAOHIA NTS ;h4 Ia0pAhp MI It ""Z, mvwdvnmlr Ir MI) Ihr apNbn eI NI4 1v;rrlwl \ \ " "+\ hb4lrodl PrwrHY h h°Wld nvl h4 hlr;pnlyd of v I +` I II V n ILAT RECOROINO INFORIAAI M P Pvnbh mppvahm, w a, hdlavha m 1-1 vllh bond 1.1141 e4 ulhd b"'.. p r -,`. Y Ylryv41 lhr pbl of 0111 p1 Nwv Av R4 I nratl M Hach l6, load, N BavA 4 °1 A.% A A finer dvnp •44 �`,, Iq b M m 1 m==141111 "t poplYp. 0 lrwn11,4 I `+ WNm94nhnd / OFNEML-NOTES 1•) Y°nh� hlabdlft v11.bw kem Ut City of [vpm rib db m AvWH TI F D D, 101. IIrr ppnn I IPaF- A7i-- 0%OilM L`._t) I d -N"1xk GIFT OF MARY PROPERTY EAGAN, MINNESOTA September 17, 2014 COMPREHENSIVE GUIDE PLAN DESIGNATION The property currently has a 2030 Land Use designation of Office Service (O /S). The applicant is requesting consideration of a Comprehensive Guide Plan Amendment to allow for a land use designation of Low Density (LD). ZONING CLASSIFICATION The property has a current Zoning of Agriculture (A). The applicant would request consideration of Residential Single Family district (R1) if a Comprehensive Guide flan Amendment is favorably received by community representatives. LAND USE EXISTING CONDITIONS The property is bound by Lone Oak Road to the north, rural single family lots and a commercial business within the City of Inver Grove Heights to the east, Highway 55 to the south and rural single family lots and a commercial business to the west. The total site area amounts to approximately 33 gross acres and includes three wetland areas, a steeply sloped vegetated area that divides the site and a gas line easement. The site currently provides for one home to the north that accesses Lone Oak Road and three homes near the south that access Highway 55. It is suspected all homes are on well and septic as rural estate properties. Topography of the site varies considerably from Lone Oak Road to the north at an approximate elevation of 890 to Highway 55 to the south at an approximate elevation of 820. Of particular interest is an area of steeply sloped mature vegetation that bisects the site and extends cast to west into the abutting properties. This feature is common to the Highway 55 corridor and becomes a ,fairly prominent feature in the City of Inver Grove Heights to the east. Three wetland areas currently exist and are located in close proximity to Lone Oak. Road and Highway 55. The functional classification of each wetland is unknown at this time though is suspected to be of moderate to higher value. It should be noted that a considerable wetland area currently exists immediately west of the site and north of Highway 55. The wetland area abuts a Comprehensive Guide Plan Amendment Submittal September 17, 2014 Gift of Mary Property — Eagan, MN Page 1. of 6 considerable slope to its north which will limit the ability to simply extend Courthouse Lane further east in the future. The property is currently provided with primary utilities from the south that serve a number of single family residential neighborhoods developed in the mid 90's. Sub soils are suspected to consist of sand and gravel. Refer to the Natural Features exhibit included as part of the submittal. PROPOSED PLAN The applicant is respectfitlly requesting consideration of a single family development that will provide for 52 single family lots consistent with Residential Single family District zoning. The project proposes to provide internal walks and trails that will connect to existing and future trails near the sites perimeter. The current concept plan proposes to preserve trees in the area of the steep slopes and elsewhere on site. Roadway access is proposed at Lone Oak Road and Highway 55. Refer to the Site Concept Plan included as part of the submittal. Steep Slopes and Tree Preservation It is the applicants desire to preserve the environmental corridor that bisects the site and connects the abutting communities. It is the applicant's opinion that a land use designation of Low Density provides greater flexibility in preserving environmental features due to much smaller building pads and lack of surface parking. The environmental corridor should be recognized as a significant amenity and be preserved as a gateway feature to the City of Eagan. Walks, Trails and Parks It is anticipated that the completion of trails by Dakota County and the City of Inver Grove Heights could provide the site with access to a significant network of parks and trails in the area. Of particular interest is the Mendota to Lebanon Hills Regional Greenway trail project to the immediate east which is currently determining potential routings as part of the Blackstone project in the City of Inver Grove Heights. The current concept plan intends to provide a network of internal walks that connect to the surrounding trails and ultimately the Mendota to Lebanon Hills Greenway trail, Refer to the Existing and. Proposed Trail System exhibit included as part of the submittal. Wetland Preservation The current concept plan does not propose to impact any wetlands and is considerate of all wetland setbacks and buffers, Comprehensive Guide Plan Amendment Submittal September 17, 2014 Gift of Mary Property —Eagan, MN Page 2 of 6 Access /Roadways In consideration of Access Spacing Guidelines of Dakota County and the City of Eagan the project proposes to limit access on Lone Oak Road and Highway 55. It is currently prosed that the access on to Highway 55 be temporary and possibly eliminated in the future if access is provided in the future to the west. It should be noted that the applicant is currently proposing to provide right -of -way adjacent to the Lone Oak Road access for a future connection to the west, if desired. Due to similar site constraints further west it is suspected that art easterly extension of Courthouse Lane will not be practical due to a significant wetland area and very steep slope, which may limit the potential for more access dependent land. uses. Refer to possible future roadway alignments depicted as part of the submittal. TIMING /PHASING It is the applicants desire to work closely with community representatives and in consideration of scheduled planning conunission and city council meeting dates. If approved, it is suspected that the project will proceed in a single phase and possibly be able to begin construction in the spring of 2015. The projects ultimate completion will be market driven though is anticipated to take no longer than 24 months based on area demand. SURROUNDING PROPERTY DESIGNATIONS LAND USE The property is currently surrounded with multiple Land Use designations, which are as follows: North — Major Office (MO) Northeast Low- Medium Density Residential (Current) /Medium Density Residential (Proposed) East — Low - Medium Density Residential & Industrial Office Park South— Low Density (LD) Southwest — Medium Density (MD) West — Office Service (O /S) ZONING The property is currently surrounded with. multiple Zoning designations, which are as follows: North —Planned. Development (PD) Northeast — Agriculture (A) East — Agriculture (A) & Limited Industrial (I -1) Southeast — Single Family (R -IC) South — Residential Single Family (R -1) Southwest — Residential Townhouse (R -3) West — Office /Service (O /S) Comprehensive Guide Plan Amendment Submittal September 17,2014 Gift of Mary Property — Eagan, MN Page 3 of 6 PROPOSED LAND USE COMPATIBILITY In considering the request for a. Comprehensive Guide Plan Amendment for a land use designation of Office /Service to Lore Density, the Applicant has reviewed the following documents: • City of Eagan 2013 Comprehensive Plan • Northeast Special Area Plan • Bennerotte Addition — Subdivision Submittal 2012 o Metropolitan Airports Commission — Annual Noise Contour Analysis 2013 The applicant respectfully offers the following observations and opinions based on review of the relative information. SURROUNDING AREAS The proposed concept plan is consistent with a majority of the surrounding land uses and compatible with a current development application for the Blackstone project in the City of Inver Grove Heights, In particular, it is compatible with natural site features which would be able to be preserved and observed in the future as a gateway feature to the City of Eagan.. The project proposes for a land use that is not dependent upon access to primary roadways and is consistent with fixture access spacing guidelines. More specifically, the project would be consistent with residential neighborhoods developed in the mid 90's to the south and abutting the Highway 55 corridor, which have been successfiil and appreciate access to primary roadways and the Minneapolis Airport, NORTHEAST SPECIAL AREA PLAN The Northeast Special Area Ilan includes a study area of approximately 740 acres, which includes the area of application Located near its eastern boundary and abutting the City of Inver Grove Heights. In particular, the plan recognizes the 2005 Northeast Eagan Land Use Study that recommended .non - residential uses for an area north of Lone Oak Road based on the following key findings: • Airport noise makes this area incompatible with housing. • It is in the best interest of the city to retain this area for commercial /industrial development. • Other factors snake residential development inappropriate for this location. • Traffic is a problem regardless of land. use. • The fiscal implications of development do not justify a change in. land use. It is noted that the Special Area Plan then recoinrnends sixteen policy statements regarding desired development activity /type based primarily upon the initial key finding. It also includes paragraphs on transportation and airport implications, which precede and ultimately shape the Vision Plan for the area. Comprehensive Guide Plan Amendment Submittal September 17, 2014 Gift of Mary Property — Eagan, MN Page 4 of 6 BENNEROTTE ADDITION The Berinerotte Addition project is a 14,500 square foot, two story office building and associated parking lots developed in 2012 and located immediately east of an existing building on Courthouse Lane. Review of the approved plans for a remaining outlot accounting for the eastern half of the subdivided. parcel indicates that topography varies by as much as 44 feet for the outlot and approximately 26 feet for the developed westerly lot. As noted in the staff report, the constructed or westerly phase required significant environmental impacts and was required to provide on -site tree mitigation and cash in lieu. It is the applicant's opinion that any future development of this type further to the cast, if practical, will only result in greater environmental impacts due to the significantly increasing topography, need for surface parking and desired visibility. In addition, future access limitations and ability of extending Courthouse Lane through a significant wetland area should be considered. The applicant respectfully requests that the large wetland feature and wooded slopes be allowed. to remain and the requested land use designation of Low Density be permitted east of the large wetland area. ANNUAL NOISE CONTOUR ANALYSIS Beginning in 2007 as a condition of a Consent Decree entered. in to by the Metropolitan Airports Commission (MAC) and the Cities of Minneapolis, Eagan and Richfield, the MAC began developing annual noise contours based. on MAC operations data and field data gathered at a number of remote monitoring towers. Since that time six Annual Noise Contour Analysis reports have been issued. for the primary purpose of comparing to the 2007 DNL contours. The City of Eagan 2030 Comprehensive Plan and supporting documents recognize the 2007 DNL contours as the primary determinant in considering laud use designations in areas affected by air travel. within the city, which are generally located to the north and west. In particular,, an area recognized as MSP Noise exposure Zone 4 is :identified as that area within the 60 DNL contour in addition to a one Haile MSP Noise Buffer Zone to 60 DNL contour. As such, the 60 DNL contour depicted as part of the 2007 DNL contours is significant relative to considering a land use designation of Low Density. Based. on review of the 2013 Annual Noise Contour Analysis and actual noise contours since 2007, the 60 DNL contour and resulting area has been significantly reduced due to a number of factors though primarily the elimination of noisier aircraft and a change in flight patterns. Relative to the area of application, the 2013 60 DNL contour for runway 1.2L is approximately 1.3 miles west and runway 12R is approximately .75 miles -,vest of the 2007 60 DNL contour. It should be noted that for 'both runways the 60 DNL contours have gencrally remained at or near those locations since 2010. Comprehensive Guide Plan Amendment Submittal September 17, 2014 Gift of Mare Property — Eagan, MIS Page 5 of 6 The following exhibits from. the 201.3 Annual Noise Contour Analysis are attached for review and consideration; 0 2013 Actual DNL Contours & approximate application. area 0 2007 — 2013 Actual DNL Contours & approximate application area 0 2013 Contour Comparison Summary The applicant respectfully requests that the City of Eagan recognize the actual 60 DNL contours relative to the area of application and as a significant determinant in the City of Eagan 2030 Comprehensive Plan. CONCLUSION The current concept plan proposes to provide for a project that is considerate of the sites natural features and. recognizes actual noise contours associated with air travel. It works to recognize and preserve a significant environmental corridor that is currently a gateway to the Cites of Eagan and Inver Grove heights. It is the applicant's respectful opinion that the environn-lental features, access and roadway limitations, access to planned trails and proximity to existing and planned residential neighborhoods should be considered relative to fiitute use of the land. The applicant respectfully requests that the City of Eagan consider a Comprehensive Guide Plan Amendment to allow for a :Low Density land use. If approved, the applicant looks forward to working with the City of Eagan and conununity in providing for a project that preserves environmental features and is considerate of pedestrian networks currently planned for this area. Comprehensive Guide Plan Amendment Submittal September 17, 2014 Gift of Misty Property — Eagan, MN Page 6 of 6 �x C nF i; Jib'.: 7 C }aY LL 4 4. C nF i; Jib'.: The 2013 actual noise contour is smaller than the 2007 forecast mitigated contour by 6,964.2 acres (44.3 percent reduction) in the 60 DNL contour and by 3,730.5 acres (51.6 percent reduction) in the 65 DNL contour. As depicted in Figures 3.16, there is a small area in South Minneapolis where the 2013 actual noise contours extend beyond the 2007 forecast mitigated noise contours. Chapter 4 provides an analysis of mitigation eligibility relative to the 2013 actual contour consistent with the requirements of the First Amendment to the Consent Decree. There is an overall decrease of 4,188 residential units in the 65 DNL contour and 2,983 residential units in the 60 to 64 DNL noise contours around MSP when comparing the 2007 forecast mitigated contour with the 2013 actual contour that was developed under the requirements of the Consent Decree. The small extension of the 2013 actual noise contour beyond the 2007 forecast mitigated noise contour can largely be attributed to nighttime runway use variances between what was forecasted and what was occurring in 2013. The predominant contraction in the contours from the 2007 forecast mitigated to the 2013 actual noise contour scenarios is driven largely by fleet mix changes (including a significant reduction in hushkitted aircraft operations), and a significant reduction of total annual operations, including a 23 percent reduction in the nighttime operations. The larger arrival lobe on Runway 12R is largely a function of higher nighttime arrival operations on that runway. In summary, in addition to iNM modeling enhancements, the primary factors to consider when comparing the 2007 forecast mitigated noise contours to the 2013 actual noise contours are total operation numbers, fleet mix, nighttime operations, and runway use. 46 b r • t� y,- t 4 t k � 'F From: Greg Miller [mailto:gmiller @interstatepartnersmn.com] Sent: Monday, October 27, 2014 3:24 PM To: Pam Dudziak; APC Cc: Mike Maguire Subject: 3430 Highway 55, Lot 1, Block 1, Gift of Mary Dear Pam and Planning Commission Members, We are the owners of the Boulder Lakes Business Park that is within the notification area for the above referenced land use proposal. Please let this e-mail serve to support the Application by Ian Peterson and Ryland homes to amend the current Guide Plan to change the intended use of the above referenced property from SA -0 /S, Special Service Office to SA -LD, Special Area Low which would permit the use to change from commercial to residential. This site has stronger residential characteristics and this area of Eagan has an abundance of commercial land with better development potential that will be enhanced by a residential use. This area of Eagan needs more residential to support the existing commercial land and not vice versa. Please feel free to contact me with any questions. Thank you for your consideration. Sincerely, Gregory S. Miller CCIM, CPM President Interstate Partners AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER NOVEMBER 18, 2014 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE 2015 Cedar Grove Parking Garage Maintenance Budget E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN Agenda Information Memo November 18, 2014 Eagan Economic Development Authority Meeting f>L[•iiL�•lY�L•P[�1�] ��►�reT�C�P►l;� The Council acting as the Board of Commissioners of the Economic Development Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES EDAC -1 Minutes of the November 5, 2014 EDA meeting. 2. APPROVE 2015 CEDAR GROVE PARKING GARAGE MAINTENANCE BUDGET —The EDA's agreement with Paragon on maintenance of the parking ramp requires advance notice to Paragon of the upcoming year's budget. Paragon has an easement for 1,114 of the 1,540 stalls and is responsible for a proportionate share of the budget. The total proposed 2015 budget is estimated at $325,101. Paragon's share is $234,670. The $90,431 difference is the EDA's responsibility. $28,000 of the EDA's responsibility represents estimated City staff time allocated to maintenance; the $62,431 estimated balance (hard costs) will be covered by the $60,000 ramp maintenance tax levy preliminarily certified in September. EDAC -2 -1 Ramp Budget Summary EDAC -2 -2 Detail of Contractor Costs Agenda Information Memo November 18, 2014 Eagan Economic Development Authority Meeting F. OTHER BUSINESS There are no other items at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota November 5, 2014 A meeting of the Eagan Economic Development Authority was held on Wednesday, November 5, 2014 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, Commissioner Hansen and Commissioner Tilley. Also present were Executive Director Osberg, Community Development Director Hohenstein and City Attorney Dougherty. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:O CONSENT AGENDA Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the Consent Agenda as presented. Aye:5 Nay :0 1. It was recommended to approve the minutes of October 7, 2014 - EDA meeting. 2. It was recommended to approve the dedication of a public drainage and utility easement on Outlot A, Paragon Addition, and authorize the Eagan Development Authority President and Executive Director to execute all related documents. There was no Old Business. There was no New Business. There was no Other Business. OLD BUSINESS NEW BUSINESS OTHER BUSINESS ADJOURNMENT Commissioner Bakken moved, Commissioner Fields seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date David M. Osberg, Executive Director Proiect Name: Cedar Grove Garage Management & Maint City Contract No. 14 -14 City of Eandn Budget less Monument Landscape Maintenance City Property /Liability Insurance City Staff Time Total Budget Paragon portion of total: 1,114 stalls divided by 1,540 total stalls Paragon share of budget Credit for waste disposal services Paragon budget - net 72.34% Page 1 of 1 289,844 4,593 285,251 11,850 28,000 325,101 235,170 (500) 234,670 Proposal Cornerstone Parking Monument Maintenance (Paragon not responsible for) Item Unit Qty. Unit Price Total Price Cornerstone Annual Budget LS 1 HVAC (Sedgewick Heating & AC) VISIT 52 Landscape Maint/ Mowing (Curbside Landscape & Irr) VISIT 7 Fertilizer Services (Curbside L & 1) VISIT 7 Irrigation - 30 Zones (Curbside L & 1) ZONE 30 Irrigation - 5 Controllers (Curbside L & 1) CONT 5.00 Irrigation - Winterization - 30 zones ZONE 30 Irrigation - Winterization - 5 Controllers CONT 5.00 Snow/ Ice Removal - Parking Lots (1 " -3 ") EVENT 20 Snow/ Ice Removal - Parking Lots (3" -6 ") EVENT 5 Snow/ Ice Removal - Parking Lots (6 " -9 ") EVENT 2 Snow/ Ice Removal - Sidewalks (1 " -3 ") EVENT 20 Snow/ Ice Removal - Sidewalks (3 " -6 ") EVENT 5 Snow/ Ice Removal - Sidewalks (6 " -9 ") EVENT 2 Power Washing (Annual) LS 1 157,927 149 1;600 285 8 75 20 180 1,500 2,400 3,400 1,300 2,000 3,000 18,059 157,927 7,748 11,200 1,995 240 375 600 900 30,000 12,000 6,800 26,000 10,000 6,000 18,059 0 0 0 0 0 0 3,360 599 72 113 180 270 Budget less Monument Landscape Maintenance City Property /Liability Insurance City Staff Time Total Budget Paragon portion of total: 1,114 stalls divided by 1,540 total stalls Paragon share of budget Credit for waste disposal services Paragon budget - net 72.34% Page 1 of 1 289,844 4,593 285,251 11,850 28,000 325,101 235,170 (500) 234,670 Pro-forma 1 WN so 35 V2 �l g 71 "I 2 2 8 fn C. .1 in 2 S > 8 N w n �iw nw N u Q � »w N N vx. � N� N »N w,n w �g P zi 1 WN so 35 Proposed Staffing Schedule PROPOSED STAFFING SCHEDULE MAR GNOVL PARKING GARAGE FIRST 90 DAYS On-Site 61a1Mcnanco Template T unrs PEA WLLX A h'. Irl, li /;, P # h 4 froa hf h hs 4 Io 4 # l7 I, I UPERATING ASSUMPTIONS: sac's of O eranc•n VArc:y - err h- 12 m V :gnq:•mant Cavcrl..e V:n:,; -zr nc..•:= r.0;e:oprpvsde r -.::e spit surer ",On - chert scppe•t as rccdcc. V arn:rg Coverage ?: 71a.C41Ne wP ^a- p ^ripr uamasadarer sho•n53Uanr8^toeIsre ais mCra rase ;ar new cperti�zc:r. on cJD(gaf•U,¢.r!y c9cranrp *✓Jy'ta crime :'mcly CO•m�agelrca[t'.a�tn rcants.lh:c_rttracs ror y;; daS %;nrp�Nh •,andaY SI`ason. ytafi'ng wv'0' G:, at LaRSn rc•nmrs:c•nr ::nC v_:cc•; ad e:� n[•ear,. nr dcere:;c terse levels as eerduc. PROPOSED STAFFING SCHEDULE CLOARGROVLPAW NGOARAGa 90 DAYS TO 1 YEAR On Slte Maintenance template f I LIM AA wdtx 111 Jf hP 'P �� ' I 1'a h h• /s h /oe '- /!r l:� ! OPERATING ASSV NIPLIONS: ;ocrs of C•per: non V'mcsy :r err ;amdhm V nag• ^mm•d Cever_;c V:nm�ernll•: lferok.loproMo cn::: c spilt sup-e•'rs on L Cheat suopc•1, as -c:ded. Vom rg Coeec[gc -wc nmIlterlar<c artpa —dirs or : tv Porn 5 30ans 8: LJ_rc to crowe (;c:i it is in Ns: case : Afmr ?or new apex. tint dxy. , yCasn•m;c Uro p:•rscr far 5kiri pr, day: nit car ca;hi`tcc oascc on faci -.y ncces. StalE ml awls Cir, of Lnr: I rYna- ccmri: n2 vT:ce .: nc c:9 n: ,s ar dccrmae tncsc levels as rcrdco. Cornerstone would b pleased to walk you through this. Our goal is a high level of customer service for the City of Eagan, tenants and patrons. 36 Cornerstone sought three (3) bids for each RFP area that requires subcontractors to complete the work, namely: • HVAC • Landscaping • Irrigation • Lawn Care • Snow /Ice Removal • Power Washing We received back only one (1) bid for each area, except for HVAC. The quotes are as follows: • HVAC — • $149 /visit, includes filters, Sedgwick Heating & AC • $118 /hours, $12,600 budget pricing, perform quarterly preventative maintenance on heating and cooling units, and snow melt units per industry standards • Landscaping — $1,500 plus taxes, 7 payments (April — October), includes: Spring clean up, mowing and trimming, shrub trimming, fall clean -up, disposal fees extra • Fertilizer Services — $267 plus taxes, 7 payments (April — October) • Irrigation — $8 per zone, minimum $75 per controller, includes: Spring start up, complete inspection of irrigation system on a monthly basis, service calls at $70 per hour, time and material basis. Winterization will blow out lines, shut off valves for $20 per zone, minimum of $180 per controller. • Lawn Care — includes in Landscaping quote above • Snow /Ice Removal — • Parking Lots: $1,500 1 -3 ", $2,400 3 -6 ", $3,400 6 -9 ", 9 "+ hourly rate sheet • Sidewalks: $1,300 1 -3 ", $2,000 3 -6 ", $3,000 6 -9 ", 9 "+ hourly rate sheet ■ Estimates above are subject to change once construction is complete ■ All quotes above besides HVAC by Curbside Landscape & Irrigation ■ Complete estimate is contained on the following pages • Power Washing— $18,058.82 budget pricing What we learned is that subcontractors were hesitant to get involved, or even give a price, when they could not get on site to view their specific area of expertise. We gave them a copy of the entire RFP, including maps, and they still had numerous questions. We tried to get them to submit an hourly rate and qualify they could come back to give a more specific quote later. That didn't work. Cornerstone will conduct a formal bidding process for these services is very confident we can lower your costs with accurate, thorough quotes once the Cedar Grove Parking Garage & Redevelopment District is near completion and access is possible. These subcontractors can be secured very quickly upon your contracting with Cornerstone. There will be no service delay in any of the above subcontractor service areas. 37