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11/17/2014 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION Monday, November 17, 2014 7:00 p.m. Agenda I. Call to Order and Pledge of Allegiance 7:00 p.m. II. Adopt Agenda 7:02 p.m. III. Approval of Workshop & Regular Meeting Minutes for September 15, 2014 7:07 p.m. IV. Visitors to be Heard 7:08 p.m. V. Director’s Update 7:09 p.m. VI. Consent Agenda (None at this time) 7:15 p.m. VII. Development Proposals (None at this time) 7:16 p.m. VIII. Old Business (None at this time) 7:18 p.m. IX. New Business 7:20 p.m. A. 2015 Park & Trail Dedication Fees – Jared Flewellen X. Other Business and Reports 7:35 p.m. A. Arts Master Plan Committee Update – Julie Andersen XI. Communications 8:10 p.m. A. Eagan Art House Board Thank You Note B. Complete Streets Update C. Vermillion River Water Shed Information XII. Round Table 8:15 p.m. XIII. Adjournment 8:20 p.m. The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Monday January 15, 2015 7:00 p.m. Council Chambers TO: Advisory Parks & Recreation Commission (APrC) FROM: Juli Seydell Johnson, Director of Parks and Recreation DATE: November 13, 2014 SUBJECT: Advisory Parks & Recreation Commission Meeting November 17, 2014 A meeting of the Advisory Parks & Recreation Commission (APrC) will take place on Monday, November 17, 2014 at 7:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell Johnson at (651) 675-5006 or jsjohnson@cityofeagan.com or Amy Grannes (651) 675-5322 agrannes@cityofeagan.com if you are unable to attend this meeting. I. PLEDGE OF ALLEGIANCE AND ROLL CALL II. ADOPTION OF THE AGENDA The agenda, as presented or modified, is in order for adoption by the Commission. III. APPROVAL OF MINUTES - Pages 3-7 The workshop and regular meeting minutes of the September 15, 2014 meeting, pending any modifications, are in order for adoption by the Commission. IV. VISITORS TO BE HEARD The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public meetings to permit visitors to address items of interest that are not addressed on the regular agenda. Items that will take more than ten minutes or that require specific action can be scheduled for a future meeting agenda. V. DIRECTOR’S UPDATE - Pages 8-9 Director Johnson will provide a brief overview of the Park and Recreation’s department happenings for the month. VI. CONSENT AGENDA There are no new consent agenda items to be discussed at this time. VII. DEVELOPMENT PROPOSALS There are no new development proposals to be discussed at this time. VIII. OLD BUSINESS There are no old business items to be discussed at this time. Advisory Parks Commission November 17, 2012 Page 1 IX. NEW BUSINESS – Pages 10-11 A. Assistant Director of Parks and Recreation Jared Flewellen to review the 2015 Parks and Trail Dedication fees. Commission to review and to recommend and send to the City Council for approval. X. OTHER BUSINESS AND REPORTS - Pages 12-21 A. Brief review of the Arts Master Plan schedule presented by Recreation Supervisor Julie Anderson. The Arts Master Plan process was approved by City Council on February 20, 2014. The steering committee has completed work with Forecast Public Art, resulting in a draft document. This draft is presented for APrC approval and recommendation to City Council. XI. COMMUNICATIONS - Pages 22-42 There are three communication items provided for information only no formal action needed. A. A thank you letter to staff from the Eagan Art House Board (Page 22). B. Complete streets update (Pages 23-40). C. Vermillion River water shed information (Pages 41-42). XII. ROUND TABLE The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests for future agenda items, or provide informative updates to the Commission pertaining to energy and environment initiatives. XIII. ADJOURNMENT /s/Juli Seydell Johnson Director of Parks and Recreation Advisory Parks Commission November 17, 2012 Page 2 MINUTES OF THE WORKSHOP OF THE ADVISORY PARKS & RECREATION COMMISSION Monday, September 15, 2014 MINUTES OF WORKSHOP OF SEPTEMBER 15, 2014 A Workshop of the Advisory Parks & Recreation Commission (APrC) was held on Monday September 15, 2014 at 6:00 p.m. in conference room 2A & 2B. Commission Members present included Member Michael Palmer, Member Dorothy Peterson, Member Todd-Harlin, Member David Wietecki, Member Nathan Neuman, and Member Jerry Farlee. Member Dennis Thompson and Members Matt Dauphinais were not present. Staff members present Director of Parks & Recreation Juli Seydell Johnson, Assistant Director of Parks & Recreation Jared Flewellen, Superintendent of Parks Paul Olson, and Administrative Supervisor Amy Grannes. MEMBER ORIENTATION/REFRESHER Director Juli Johnson gave a brief review of the new member orientation and a refresher for existing Commission Members. Director Johnson stated that all packets will be emailed out to the Commission the Thursday before a meeting for review. If the packet contains more than 20 pages a hard copy will be delivered to the Commission Members residence via Community Service Officer. If you are unable to attend a workshop or meeting please email Director Juli Johnson or Administrative Supervisor Amy Grannes. Director Johnson continued with an overview of Robert Rules, motion review, open meeting law, and the distribution process of communications to Commission Members. Director Johnson concluded notifying the Commission that the annual APrC and City Council workshop is scheduled for November 12, 2014 at 5:30 in the Eagan Room. ELECTIONS OF OFFICERS After a brief discussion by Commission Members, Member Wietecki moved, Member Farlee seconded, with all present members voting in favor to elect Member Palmer as the Chair of the APrC for the 2014-2015 term. Member Todd-Harlin moved, Member Neuman seconded, with all present members voting in favor to elect Member Peterson as the Vice-Chair of the APrC for the 2014-2015 term. Member Peterson moved, Member Wietecki seconded, with all present members voting in favor to elect Member Todd-Harlin as the Secretary of the APrC for the 2014-2015 term. PARK CAPITAL IMPROVEMENT PLAN Superintendent of Parks Paul Olson gave an overview of the 2015 Park Capital Improvement Plan for consideration for the APrC. Superintendent Olson reviewed the following projects: Moonshine phase II improvements, Thresher Fields drainage system, Rahn Park scoreboard installation, Eagan Community Center entrance sign upgrade, Heine Pond Park fishing pier upgrade, park master plan update, playground upgrade (2), and other miscellaneous small projects that may arise during 2015. After discussion with Commission Members it was decided to change “Rahn Park scoreboard installation” to “Rahn Park electrical service installation”, the scoreboard installation is on hold until for Advisory Parks Commission November 17, 2012 Page 3 further review. Superintendent Olson also briefly discussed the parking lot projects list. Per direction from the Commission Superintendent Olson will add the Patrick Eagan Master Plan Items to the projects list. RAHN CELL LEASE Superintendent Paul Olson gave an overview of the new proposed Rahn cell for the Commission consideration. Several maps and photographic simulations were reviewed with the Commission. MOONSHINE INPUT PROCESS Superintendent Paul Olson reviewed the implementation of Moonshine Park improvement master plan developed for the new park property acquired through dedication on the south shore of LeMay Lake. The City of Eagan website and Twitter were used to request input from residents, to date no feedback has been received. _______________________________________________ ____________________________ Secretary Date Advisory Parks Commission November 17, 2012 Page 4 MINUTES OF THE REGULAR MEETING OF THE ADVISORY PARKS & RECREATION COMMISSION Monday, September 15, 2014 MINUTES OF MEETING OF SEPTEMBER 15, 2014 A regular meeting of the Advisory Parks & Recreation Commission (APrC) was called to order at 7:00 p.m. on Monday, September 15, 2014. Commission Members present included Member Michael Palmer, Member Dorothy Peterson, Member Todd-Harlin, Member David Wietecki, Member Nathan Neuman, and Member Jerry Farlee. Member Dennis Thompson and Members Matt Dauphinais were not present. Staff members present Director of Parks & Recreation Juli Seydell Johnson, Assistant Director of Parks & Recreation Jared Flewellen, Superintendent of Parks Paul Olson, and Administrative Supervisor Amy Grannes. APPROVAL OF AGENDA Member Palmer asked Director Johnson if there were any changes to the agenda. Director Johnson stated there were no changes to the agenda. Member Neuman moved, Member Farlee seconded, with all members present voting to adopt the agenda as presented. APPROVAL OF MEETING MINUTES Member Peterson has one correction on page 3 under 2015 fees & charges to rephrase the motion from “approval of the 2015 fee schedule as presented” to “approval of the 2% increase of the 2015 fee schedule”. Member Peterson moved, Member Todd-Harlin seconded, with all present members voting in favor to approve the minutes of the July 14, 2014 regular meeting, as amended. VISITORS TO BE HEARD There were no visitors to be heard on items that were not on the agenda. DIRECTORS UPDATE Director Johnson gave a brief overview of the monthly Parks & Recreation Department Happenings. The fall season brings many special events. The Food Truck Festival brought over 8000 people to the festival grounds at the Eagan Community Center. The Harvest of Arts festival brought 450 people to the Eagan Art House. Next weekend is the Holz Farm Lone Oak Days this is a great opportunity to visit the Historic Holz Farm. Softball leagues, adult sports and preschool programs are underway and will continue through the fall season. The buckthorn program is running at full capacity. You can still call our Parks Maintenance facility at (651) 675-5300 to schedule a buckthorn pick-up. Work in underway at Blackhawk Park to replace the playground system. The new parking lot was added to Off-Leash Dog Advisory Parks Commission November 17, 2012 Page 5 Area Thresher Fields Park, this will give residents some additional parking options. Bridgeview Park is now open, which is located next to the new Premium Outlet Mall. Park Maintenance Worker Steve Hadden has retired after 28 years of service for the City of Eagan. The park restrooms are closed for the season. They will be opened for scheduled events and rentals and there are some portable toilets available at some of the high use facilities. Director Johnson introduced the new Assistant Parks & Recreation Director Jared Flewellen. Assistant Director Flewellen gave a brief introduction statement to the Commission. CONSENT AGENDA There were no consent agenda items to be discussed at this time. DEVELOPMENT PROPOSAL There were no development proposals to be discussed at this time. OLD BUSINESS There were no old business items to be discussed at this time. NEW BUSINESS 2015-2019 Capital Improvement Plan 2015 – 2019 Capital Improvement Plan was reviewed. Superintendent Paul Olson reviewed projects included in the plan for 2015. Projects for 2015 were Moonshine phase II improvements, Thresher Fields drainage system, Rahn Park electrical service installation, Eagan Community Center entrance sign upgrade, Heine Pond Park fishing pier upgrade, park master plan update, playground upgrade (2), and other miscellaneous small projects that may arise during 2015. After the presentation Member Peterson moved for approval, Member Todd-Harlin seconded, with all members present voting to recommend the 2015-2019 Capital Improvement Plan as presented to the City Council for approval. Verizon Rank Park/Highline Lease Superintendent Paul Olson gave an overview of the Verizon Rahn Park/Highline lease request. Verizon is proposing to install new cellular antennas on an existing Xcel Energy transmission tower within the Rahn Park section of the Highline Trail Corridor. Because the installation will require that Verizon lease park ground space from the City to install the require ground based equipment, the APrC is being asked for comment upon the request for use of ground space and also the facility design. After discussion with Commissions Members, Member Neuman moved to approve to, 1. Recommend continuation of the negotiations on a telecommunications lease for ground space in Rahn Park located at 4425 Sandstone Drive, and the subsequent development of ground features as depicted in the current plans, as requested by Verizon in conjunction with the installation of telecommunications antennas on Xcel pole #142. All to be consistent with the terms and conditions Advisory Parks Commission November 17, 2012 Page 6 of the appropriate City telecommunications lease and pending review of the City Attorney, City staff and City telecommunications consultant. 2. Recommend proceeding with negotiations of the lease request, subject to alternative conditions. Member Wietecki seconded, with all members present voting in favor to approve as presented. New Rental Option Moonshine Retreat Center Director Juli Johnson gave an overview of a new rental option for the lower level of Moonshine Retreat Center. This option would allow residents to reserve the lower level in two hour increments. This option is already available for the upper level. After brief discussion Member Peterson moved, Member Farlee seconded with all members present voting in favor of this new rental option as presented. OTHER BUSINESS AND REPORTS Arts Master Plan Committee Update Director Juli Johnson gave an update of the Art Master Plan. Forecast Public Art is currently evaluating the information gathered from both steering committee meetings. A draft plan and policy will be presented to the committee in preparation for discussion at a mid-October committee meeting. A recommendation is targeted to be presented at the November APrC meeting. Item included for information purposes only no formal action needed at this time. COMMUNICATIONS There was one communications item to be discussed. A thank letter was received from Easter Lutheran Church thanking the puppet wagon and staff for attending their summer lunch program on several occasions. ROUND TABLE Member Palmer commented what great condition the softball fields are in and expressed a thank you to Parks Maintenance staff for their great work. Member Palmer also attended the Harvest of Art festival and stated his family really enjoyed this event. Member Farlee stated his visited the new Bridgewater Park and it look great, good job by all involved with the installation of this Park. ADJOURNMENT With no further business to discuss, Member Wietecki moved, Member Neuman seconded with all members present voting to adjourn the meeting. The meeting was adjourned at 7:41 p.m. _______________________________________________ ____________________________ Secretary Date Advisory Parks Commission November 17, 2012 Page 7 Eagan Parks & Recreation Department Happenings November, 2014 Strengthen Community Image and Sense of Place • The annual Eagan Art House Pottery & Art Sale is Saturday, November 22 from 10:00 a.m. – 5:00 p.m. at the Eagan Art House. There are 13 vendors participating. • Current Art Exhibits coordinated by the Eagan Art House include: Caponi Art Park Photography Contest Winners @ Eagan Community Center through early January; Winter Theme @ Byerly’s through February; Local Artist, Steve Sheehan @ Ring Mountain Creamery through February. • The Eagan Art House will partner with The Eagan Art Festival Board to present “A Winter Art Experience” at Byerly’s on Saturday, December 6th from noon – 3:00 p.m. The event will include artist demonstrations, entertainment and a children’s art activity. • Seventy Halloween Hodgepodge volunteers gave 291.5 hours of volunteer time at the October 26 event, with a service equivalent worth $2,436.92. These new reporting features are possible through the new Volgistics volunteer management system now used by the department. Support Economic Development • The second season of the Eagan Market Fest Indoor Winter Market opens Saturday, November 22 and will run every other Saturday through February 28, 2015 from 10 am – Noon. • New advertising contracts for spaces at the Eagan Civic Arena started November 1. Spaces include dasher boards, wall boards and on the resurfacers. Prices range from $250-750/year. Promote Health and Wellness • Registration has begun for the winter adult sports leagues, including basketball, boot hockey, broomball and volleyball, while fall basketball and volleyball are beginning playoffs. Winter leagues will begin after the first of the year. • Winter Men’s Hockey leagues at the Civic Arena are full with 24 teams; consistent with 24 registered in winter of 2013. • The South Metro 55+/Senior Expo had 45 vendors sharing information, services and programs to over 400 participants. Participation numbers were up from last year by approximately 100 participants. Protect Environmental Resources • Through a Tree Mitigation agreement over 100 trees were planted around the perimeter of Thresher Fields • Staff is clearing out hangers, dead trees and Buckthorn from the new Moonshine Park property. This will prompt the growth of healthy, more desirable growth. • Oak Wilt spore checks will start 11/24, notifications will go out thereafter • Buckthorn pickups end on 11/24, all pick up days are full prior to that. • The inventory of maintained Blvd and Parks trees has been updated. The number of number of Ash trees has been reduced through selective removals from 25% to 19%. Advisory Parks Commission November 17, 2012 Page 8 Facilitate Community Connections • On October 26, 1,772 pounds of food was donated to Eagan's Open Door food bank in collaboration with Halloween Hodgepodge admissions. • Holz Farm Old Fashioned Holiday event is Sunday, December 7 from Noon – 3:30 p.m. featuring Santa, live reindeer, hayrides, holiday caroling, s’more making and more. • The Civic Arena partnered with Dakota Valley Recycling to be a drop off site for shoe recycling. The drop-off was held from November 10-16. 7,607 pounds of shoes were kept from going to the landfill by recycling for the 2013 drop-off event. • The Xtreme Adventures program (after school program at Dakota Hills Middle School) hosted a family night on October 22. Approximately 30 students and parents came to City Hall, where they learned about the election process and City government. The effort aligns with the City’s priority to strengthen the City’s engagement with citizens, and particularly school age youth, to further improve understanding and participation in local government. Provide Recreation Experiences • Rink repairs are nearly completed and the sites are ready for winter. Flooding will start within the next couple of weeks. The target date for rink opening is December 19 weather permitted. • The demolition of the Richard Holz house, part of the Holz Farmstead, has been completed. The site has been regraded and seeded with a natural grass mix. • The construction of the new parking lot intended for OLDA users at Thresher Fields has been completed. • Winter 1 skating lessons have begun at the Eagan Civic Arena. This year 333 skaters are registered, compared with 331 in 2013. • Registration for the annual spring ice show has opened for skaters from the Eagan Skating School and the Eagan Ice Crystals Figure Skating Club. • Cascade Bay season passes will be going on sale beginning December 1 just in time for the holidays! • Winter Preschool registrations are being accepted and children ages 3-5 can register for our traditional preschool classes. Children ages 1-5 with a parent may register for any of our parent/child classes, including our new Parent Education classes being held Wednesday and Thursday evenings. Kudos to Staff • Parks Maintenance Worker Scott Eppen retired as of November 17 after 34 years with the City. • Park Maintenance Supervisor Steve Taylor will be retiring November 28 after 35 years with the City. • Central Maintenance Receptionist Debbie Widstrom will be retiring December 1st after 15 years with the City. General Announcements • Look for the Winter 2014-2015 Discover brochure in your mailboxes. Registration began on November 10. Advisory Parks Commission November 17, 2012 Page 9 AGENDA ITEM: IX.A – 2015 Parks & Trail Dedication Fees TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation BACKGROUND/HISTORY: When reviewing development proposals, the APrC makes a recommendation regarding the method of satisfying park and trail dedication requirements, the two options being a land dedication or cash payment. Cash park dedications are the primary source of revenue for the Park Site Fund. Trail dedication is allocated to the City trail fund. Each year it is the responsibility of the APrC to review dedication rates and make a recommendation to the Council for the upcoming year. DISCUSSION/EVALUATION: Based upon legislation, a local unit of government must be able to demonstrate a justifiable method of calculating park dedication linked to property value. The City has long had a basic formula for calculating residential dedication that incorporates a property value variable. In 2005, staff completed an update of the value base to ensure consistency with the assessed valuations. Nearly 1000 properties were reviewed, the resulting averages leading to a significant rate increase in nearly every zoning classification for 2006 and improved adherence to actual values. In early 2007, in light of the new legislation, the City developed and implemented a user/value based formula for Commercial/Industrial properties, replacing “net acres”. Over the course of the year, the formula was reviewed by staff, the APrC, and City Council to determine if it met the intended objectives. It was subsequently revised and approved by the City Council at their September 4, 2007 meeting. Since that time, when determining the recommended adjustment for the residential dedication rates, City staff reviews County data to obtain the estimated property valuation adjustment the County may use for property taxes payable on Eagan properties in the coming year. The City Finance staff is consulted to ensure consistency with valuations used to determine the City wide tax capacity as required for City budgeting purposes. A percentage increase may then be applied to the dedication rates. This method is intended to avoid a lag in rates and to ensure a justifiable basis for the dedication fees consistent with the legislation. MEMO Date: November 17, 2014 Agenda Item: IX.A – Park & Trail Dedication 2015 Action: X Information: X Attachments: X ITEM OVERVIEW: Recommend to the City Council the Park & Trail Dedication fees for 2015. Advisory Parks Commission November 17, 2012 Page 10 Based upon the input of the County, dedication rates for 2007 were raised by approximately 5% while the rates for 2008 -2014 remained unchanged. The most recent projections developed by the City Finance staff are that property values are moving back towards 2005 levels but may actually equate to 03/04 levels due to the higher value of new development. In light of the steady recovery in the housing market, the associated impact in property values, and the data provided by the Finance Department, it may be appropriate to consider increasing the 2015 park dedication rate by 3% across all classifications. Construction costs which are considered as part of the determination for trail dedication rates have been consistent and as such may not justify an increase. It should be noted for reference that many communities combine parks and trail dedication fees into a single blended rate and do not differentiate in the residential classifications. Because the administration of the trail development program in Eagan is assigned to the Engineering Department, segregation of the park and trail fees is appropriate. 2014 2015 proposed Parks Trails Parks Trails Single Family $3308 per unit $ 250 per unit $3407 Same Duplex $ 3258 per unit $ 250 per unit $3356 Same Townhouse/Quad $ 3458 per unit $ 250 per unit $3562 Same Apartment/Multi $3212 per unit $ 250 per unit $3308 Same Commercial $869 per 1000 sq.ft. of bldg $1251 per net acre $895 Same Industrial $236 per 1000 sq.ft. of bldg $1251 per net acre $243 Same C/I prior to 1983 $2618 per net acre $1251 per net acre $2697 Same ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend that the City Council adopt a 2015 Parks and Trails Dedication rate schedule that includes a 3% increase to the Park Dedication rates over the 2014 rates and no increase in the Trail Dedication rate. 2. Other. Advisory Parks Commission November 17, 2012 Page 11 AGENDA ITEM: X.A. - Other Business & Reports Arts Master Plan Draft TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation Julie Andersen, Recreation Supervisor, Eagan Art House BACKGROUND/HISTORY: I. The Steering Committee, comprised of APrC members, community members and staff met with Forecast Public Art on July 16, August 20 and October 20 to discuss the following pertaining to the following goals: A. Recommend a vision statement for the integration of visual art into public spaces in order to support a community cultural identity and provide positive economic impact. B. Recommend citywide policies and guidelines for selection and integration of public art installation and inclusion of aesthetic elements into City-owned properties and facilities. C. Recommend a vision statement with regard to inclusion of visual art and aesthetic elements in private projects that include spaces for public gathering. D. Develop and present funding mechanisms for City-owned and City-developed public art installations. II. The final meeting in October culminated in the Draft, compiled by Forecast Public Art, reviewed by the committee and presented, as attached. The Draft outlines the physical and historical context, shared values and challenges that informed the planning process. The Draft includes recommendations for public art in Eagan’s public spaces. It is important to note that these recommendations were guided by the “Eagan’s Arts and Culture Vision” and “Over-arching Arts and Culture Goals for Eagan,” as approved by the steering committee. III. The Draft is designed to enhance and not supplant the policy for Public Art and Memorial Installations in City of Eagan Parks ACTION: 1. APrC to approve the Draft document as presented. 2. Recommend to City Council to approve. MEMO Date: 11-17-2014 Agenda Item: X.A – Arts Master Plan Action: X Information: X Attachments: X ITEM OVERVIEW: The Arts Master Plan process was approved by City Council on February 20, 2014. The steering committee has completed work with Forecast Public Art, resulting in a draft document. This draft is presented for APrC approval and recommendation to City Council. Advisory Parks Commission November 17, 2012 Page 12 Arts and Culture Master Plan for the City of Eagan Introduction Facing changing demographics and a need to more clearly define its community identity, the City of Eagan has undertaken the development of an Arts and Culture Master Plan. The goal of this planning process has been to make recommendations for a vision and related policies concerning integration of the Arts in Eagan based on an assessment of Eagan’s cultural values and of opportunities for public art to emerge from and express these values. Through conversations facilitated by Forecast Public Art (FPA), the Arts Planning Steering Committee (APSC) has considered the role of art in the broader context of City planning and initiatives. This first phase of the Arts and Culture Master Plan has been informed by the City’s existing “Art Display in Public Buildings Policy” and “Public Art and Memorial Installations in City of Eagan Parks,” as well as current thinking in regard to community arts planning. These existing procedures may be a starting point for new or expanded public art policies. The charge to the APSC and its consultants has been to develop preliminary recommendations for an Arts and Culture Plan. These include: • Recommend to the City Council an overall vision statement for the integration of visual art into public spaces in Eagan, in order to support a community cultural identity and provide positive economic impact. • Expand on Eagan’s Parks & Recreation department’s existing policy for placement of public art with parks to recommend citywide policies and guidelines for selection and integration of public art installation and inclusion of aesthetic elements into all City- owned properties and facilities. • Recommend a vision statement with regard to inclusion of visual art and aesthetic elements in private projects that include spaces for public gathering within the City. • Develop and present recommendations for funding mechanisms for City-owned and City- developed public art installations. This report documents the recommendations of the APSC that may serve as a basis for the development and adoption of formal arts and culture policies and funding mechanisms by the City of Eagan. Advisory Parks Commission November 17, 2012 Page 13 Eagan’s Physical and Historical Context • Natural Landscapes • Agrarian Economy The City of Eagan developed in a beautiful setting of rolling hills, ponds, and woodlands along the Minnesota River. Even with its rapid development in the last forty years, this natural beauty has been preserved by a city plan of extensive parks and trails as well as development that respects the natural setting. Prior to the intensive development of city, Eagan had an agrarian economy and was especially known as a producer of onions. While its farming character is no longer very evident, it continues to be an important part of Eagan’s history. Holz Farm keeps this tradition alive for many Eagan residents. Art and Culture exist in and grow from Eagan’s physical and cultural context. Public art can respond to these contexts through informed interventions to deepen the sense of connection and to create an authentic identity that contributes to Eagan’s sense of place. Eagan’s Shared Values • Pastoral Landscapes- Ponds, Woodlands, and Parks • Generational Continuity- Home and Family • Community Assets- Schools, Churches & Neighborhoods • Geographic Location- Proximity and Ease of Commuting The first qualities new residents value about Eagan may be its appealing pastoral landscapes and its proximity to Minneapolis and Saint Paul; to the airport and Mall of America; and to rural settings. These features have also drawn businesses to locate in Eagan, making it a unique suburb in which more employees commute to Eagan to work than leave for work on a daily basis. Once families establish roots in Eagan, they come to value institutions— such as their schools, churches, and neighborhoods—that become focal points of community connections. Sports, through schools and associated with public parks, area also part of the connecting tissue of social life. All of these strengthen the commitment to home and family that keeps residents in Eagan for generations. While it is a relative young community, these patterns of “home” are well established. These shared values provide a starting point for artists’ expression and interpretation and are the lens through which residents see public art installations and events. Advisory Parks Commission November 17, 2012 Page 14 Eagan’s Challenges • Tendency to be Insular- friendly, but it’s hard to meet neighbors • Standardized Commerce- dispersed services, no local character • Lack of a Center- no downtown, no arts & culture focal point • Physical Disconnections- automobile-centered patterns • Silent Diversity- demographic differences • Lack of Identity- no distinctive character Eagan developed based on a plan of organized, distinct land uses and sufficient natural environments to support healthy community life and to minimize conflicts between activities. The city plan is supported by a rational system of roadways for ease of movement. Relative rapid development combined with a reasonable, efficient plan has contributed to a city that currently lacks a local flavor or an identifiable character. While Eagan’s plan functions exceptionally well, way finding is difficult because many parts of the city look and feel the same. There are few landmark structures or landscapes and no physical or activity center to which other parts of the city are related. The width of major roadways provides excellent vehicular movement, but serves as a boundary between neighborhoods. When this efficient physical plan combines with increasingly busy family life, forming social connections outside of established institutions can be difficult. As Eagan matures, the community is also becoming more ethnically diverse and requires a broader range of experiences to meet its evolving expectations. In terms of public art in its broadest sense, this may suggest new festivals or events and artworks with a variety of content that can expand Eagan’s identity as it relates to new residents. While Art cannot mend all social and environmental problems, including Art in the public realm, Art can begin to provide more ways for people to interact. This interaction can at festivals and performances, neighborhood initiated happenings, or around artworks that are part of an enhanced way finding system. Eagan’s context, shared values, and challenges form a backdrop of the APSC’s conversations regarding arts and culture planning in their city: Advisory Parks Commission November 17, 2012 Page 15 Vision and Goals for Eagan’s Arts and Culture Master Plan Eagan’s Arts and Culture Vision • Draw attention and be memorable • Express a range of community points of view • Offer unique communal & individual experiences • Evoke emotional responses & convey meanings Over-arching Arts and Culture Goals for Eagan • Contribute to a Sense of Place • Engender a Unique Identity • Enhance Community Connections • Improve the Mobile Experience • Weave into Eagan’s Fabric Advisory Parks Commission November 17, 2012 Page 16 Policy Recommendations for Public Art in Eagan’s Public Spaces Aesthetic elements contribute to the community’s identity, add to the qualities of public facilities, and make positive landmarks in the public realm that aid in way finding. Integration of Public Art in City-owned Buildings, Parks, and Right of Ways • The City shall include artistic elements in City-developed and–owned facilities over a certain value of capital investment. • The City shall encourage the inclusion, with intentional design, of public art and/or aesthetic elements in all City capital projects, including renovations and remodeling. • The City shall develop a master plan of locations along public right-of-ways where the addition of artistic elements can improve way finding. • The City shall explore engaging an artist or group of artists to participate in decision-making with regard to capital investment projects and the aesthetic qualities of public places. • The City shall determine the appropriate group to oversee art in public places. This may be an expansion of current responsibilities, and/or establishing ad hoc committees, as needed. Goals for Public Artworks • Encourage artworks that can be landmarks, meeting places, or part of the way finding system. • Enhance connections to nature and parks. • Promote the integration of art with urban, landscaping, and architectural design. • Recognize ethnic diversity. • Encourage innovation and artistic excellence in public art. and • Encourage public art in private development. Advisory Parks Commission November 17, 2012 Page 17 Criteria for Art in Public Places • Art shall relate to the physical and cultural contexts of the site. • Art shall conform to the established master plan for the facility or park. Community Participation in the Selection Process for City-owned Public Art • The broader community shall be represented on art selection committee that makes a recommendation to the City Council for final approval. • A non-binding means of public review and comment shall inform the decisions of the art selection committee. Policy for Conservation and Maintenance of City-owned Artworks • Artworks commissioned by the City of Eagan and placed on City-owned property shall become assets of the City and shall be managed as such. • A portion of the artwork-commissioning budget shall be set aside to establish a fund for maintenance and conservation. Additional contributions to this fund may be made by annual budget allocations and by private contributions. Policy for the Removal or Relocation of City-owned Artworks • An artwork may be removed when it presents a hazard to public safety. • An artwork may be removed or relocated when the supporting environment is to be destroyed or when changes to the site make it no longer compatible with the artwork. In this case, the preference would be for the relocation of the artwork to an appropriate new location. • When possible, the artist shall be consulted with regard to the removal or relocation of an artwork. If an artwork cannot be relocated, it may be sold or returned to the artist at the discretion of the City. Funding Options for City-developed Public Art Installations Review Project for Public Places’ compilation of funding mechanisms used by other cities for this purpose. Advisory Parks Commission November 17, 2012 Page 18 Public Art and Memorial Installations in City of Eagan Parks Statement of Purpose The purpose of this policy is to encourage the display of public art in the City of Eagan and to provide a mechanism for the inclusion of public art and memorial structures throughout the city’s parks and open spaces. Public art can play a vital role in transforming the community into a destination, a distinct place within the metropolitan area. Public art can also acknowledge and celebrate the City’s history through commemorative art, memorials, and interpretive projects. While public art and memorials may enrich a park experience for park users, public open space is also a very precious commodity. New structures should be carefully reviewed to balance these two public benefits. Process for Selection Artwork and memorial structures may be acquired through donation, open competition, invitational competition or direct selection. The process for evaluating proposals is as follows: 1. Proposals for placement of artwork or memorial structures must be made in writing to the Director of Parks & Recreation. 2. Public comment period announced at APrC meeting. 3. Evaluation by the APrC with a recommendation based upon the public benefit of the action made to the City Council. 4. Action by the City Council. Conflicts of Interest Any member of the APrC with a connection or interest in one of the artists or pieces of art must disclose this conflict of interest. Public Review and Comment Period Each proposal will be announced to the public at an APrC regular meeting and then made available for public review and comment at Eagan City Hall for a minimum of 30 days before action is taken by the APrC. Required Proposal Information The written proposal must include: 1. A photo or drawing of the structure. 2. Appraised value of the structure. 3. Description of materials used to create structure including materials needed to display/secure the structure in the park. 4. Dimensions of structure including appropriate base materials needed at the park site. 5. Description, including materials, dimensions, wording and location, of interpretive signage for the structure. 6. Statement regarding relationship to proposed site including aesthetic, cultural, or historic ties. Advisory Parks Commission November 17, 2012 Page 19 7. Statement of probable lifespan of structure and annual maintenance needed to maintain structure integrity. 8. Statement as to whether the work is unique or duplicates other work by the same artist. 9. Statement regarding the significance of the person or event to be memorialized in relationship to the community and to the proposed site. (Memorial proposals only) Public Art and Memorial Guidelines All art and memorial structures must comply with applicable statues such as the Uniform Municipal Contracting Law, environmental laws, and disability/accessibility laws. In addition, all art and memorial structures must meet the following guidelines before being considered for placement in a City- owned park or open space: 1. Absolute ownership and control of the art or memorial structure must pass to the City, including all drawings, proposals, sketches, and other conceptualizations of the art or memorial. All intellectual property rights, including patents, copyrights and moral rights, must be assigned to the City. The applicant artist or donor shall waive all intellectual property rights, including moral rights, to the art or memorial structure. 2. Donations will not be accepted where a condition of donations requires permanent exhibition. 3. In the judgment of the majority of the APrC and the City Council, the structure must be appropriate for display to the general public. 4. Cost of on-going maintenance and repair anticipated throughout the lifespan of the structure must fall within normal park maintenance budget allocations. 5. Donations that require the City to pay installation, framing, restoration, or repair are not encouraged. 6. Artist or provider may request a specific site. However, each placement will be evaluated based upon suitability of the structure for the site. The APrC will make a recommendation to the Council concerning an appropriate site for each structure. 7. If proposal accepted by the City is a concept or design then the final product must match the approved concept or design. 8. The person to be memorialized shall have been deceased for a minimum of five years. (Memorials only.) Criteria for Review The APrC will make a recommendation based upon the following criteria: 1. The proposed structure should be compared with the artists’ best work and the best works in the City collection. The acquisition should strengthen, rather than dilute the City’s collection. 2. If the structure is to be erected outdoors, the physical condition of the structure should be considered in terms of durability in an outdoor Advisory Parks Commission November 17, 2012 Page 20 setting. Any requirements for immediate or future conservation should be noted. 3. The structure must add interest and meaning to the environment in which it is placed. It must be compatible in scale, material, form and content with its surrounding and form an overall relationship with the site. Structure must conform to any existing Master Plan for the site. 4. The structure must have social, cultural, historical and physical context to the site, both existing and planned. 5. The City’s overall collection shall strive for diversity in style, scale, media, and artists. There shall be encouragement of exploratory types of work as well as established art forms. 6. In addition to the criteria for a piece of art, memorials will be judged on the significance of the person or event being memorialized in relation to local social, cultural or historical context and must represent broad community values. 7. Structures whose messages are exclusively religious in nature will not be accepted. 8. Structures whose messages are exclusively political in nature will only be considered if the political message is of a historical context Removal of Public Art and Memorials The City shall remove and dispose of works of art and memorials in its collection when it finds such action to be in the public interest based upon the following: 1. As a means of improving the quality of the City’s collection a. The structure has no relevance to the collection or serves no exhibition function. b. The structure has a duplicate in the collection. c. The structure no longer meets the current standards for public art and memorials. 2. Due to concerns for public safety when a structure becomes a hazard or a public liability. 3. The structure is in a seriously deteriorated condition. 4. Removal should not be based on current fashion or taste. Attention should be paid to maintaining a collection which forms a continuum of the City’s visual art history. Recommendations for removal shall be made to the APrC who will then make a recommendation based upon the public benefit of the action to the City Council for final approval. Each request for removal will be announced to the public at an APrC regular meeting and then made available for public review and comment at Eagan City Hall for a minimum of 30 days before action is taken by the APrC. Once approval for removal is granted, the structure shall be disposed of in accordance with Minnesota Statues Chapter 471. Advisory Parks Commission November 17, 2012 Page 21 AGENDA ITEM: XI.A – Eagan Art House Board Thank You Note TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation BACKGROUND/HISTORY: The following thank you note from the Eagan Art House Board is for informational purposes only no formal action needed. MEMO Date: November 17, 2014 Agenda Item: XI.A – Thank You Note Action: Information: X Attachments: Advisory Parks Commission November 17, 2012 Page 22 Public Works Committee November 5th 2014 Advisory Parks Commission November 17, 2012 Page 23 MN Statute – 2010 o Evolution of “Context-Sensitive Design” Transportation System providing: o Safe Access All Street Users Age Ability o Increase in physical activity o Variety of Modes Transit, Bicycles and Walking MnDOT Policy 2009-present o Cities involved in policy-making o Design and Planning Philosophy (long held by Eagan) o Continued movement away from “autos only” o Not “all modes for all roads” Advisory Parks Commission November 17, 2012 Page 24 Features Vary ◦Context, topography, road function, speed of traffic, pedestrian and bicycle demand, and other factors Safety & Accessibility Needs Motorists, Pedestrians, Transit Users and Vehicles, Bicyclists, and Commercial and Emergency Vehicles Needs Vary ◦Urban, Suburban, and Rural settings Advisory Parks Commission November 17, 2012 Page 25 Sidewalks/trails Paved shoulders Bike lanes Safe crossing points Accessible curb ramps Pedestrian refuge medians Bus stop access Sidewalk “bump-outs” at intersections Access to adjacent trails in a “corridor” Intersection improvements Advisory Parks Commission November 17, 2012 Page 26 All MnDOT Projects – starting 2015 ◦Cooperative Agreements State Trunk Highways 3, 13, 55, 149 ◦Long-term and snow/ ice maintenance responsibility on trails– challenge Must Provide Report of Complete Streets Design Considerations (Form) Local Streets (State Aid or non-collector) o Encouraged but not required Advisory Parks Commission November 17, 2012 Page 27 Council Resolution of Support (2011) 120+ miles of Trail/ Sidewalk Community Trail System Policy (filled most gaps) o Winter Maintenance Program ADA Pedestrian Ramps (~15 years) 240+miles of City streets 60+ Rain gardens – Storm water management Continue Consideration - All Modes for Construction Projects o Feasibility Report – review of CS Traffic Calming o Roundabouts, bumpouts, narrowing streets, driver speed feedback signs o 4-lane to 3-lane transitions (Wescott Road) Advisory Parks Commission November 17, 2012 Page 28 Public Works Capital Improvement Program (streets, trails) Showcase Eagan/ Streets Alive – Public Education Safe Routes to Schools Program (Red Pine Elementary) Traffic Signal Upgrades o Audio prompts, timers o Flashing yellow arrows o Synchronized signals Cedar Grove Area o Pedestrian, Bike Facilities o Transit Station, drop-offs o Transportation improvements Advisory Parks Commission November 17, 2012 Page 29 Document Number: 1375884, Page 1 of 4 Policy Statement The Minnesota Department of Transportation requires that the principles of “Complete Streets” are to be considered at all phases of planning and project development in the establishment, development, operation, and maintenance of a comprehensive, integrated, and connected multimodal transportation system. Reason for Policy Minnesota Statutes 174.75 directed MnDOT to implement a “Complete Streets” policy for the state trunk highway system after consultation with stakeholders, state and regional agencies, local governments, and road authorities. This policy affects virtually all phases of road activity on trunk highways, from planning to maintenance. As defined by the law, "Complete Streets" is the planning, scoping, design, implementation, operation, and maintenance of roads in order to reasonably address the safety and accessibility needs of users of all ages and abilities. Complete streets considers the needs of motorists, pedestrians, transit users and vehicles, bicyclists, and commercial and emergency vehicles moving along and across roads, intersections, and crossings in a manner that is sensitive to the local context and recognizes that the needs vary in urban, suburban, and rural settings. MnDOT developed this policy along with Technical Memorandum 14-08-TS-02 to uphold, complement and elevate existing state and federal laws and departmental direction that support an integrated, multimodal transportation system. This policy is prepared in accordance with Minnesota statutes and rules, federal statutes and regulations. Principal Points Consistent with MnDOT’s mission of providing the highest quality, dependable multimodal transportation system, both the Minnesota GO Vision adopted in November 2011 and the Statewide Multimodal Transportation Plan (SMTP), 2012-2031 establish a vision for a transportation system that:  Provides safe, convenient, efficient and effective movement of people and goods.  Is accessible regardless of socioeconomic status or individual ability. The SMTP also establishes a statewide strategy of improving accessibility and safety for everyone traveling on, along or across roads. The policy and Technical Memorandum provide direction on the implementation of “Complete Streets” pursuant to Minnesota Statutes 174.75 and also provide a framework to achieve the following transportation goals listed in (or envisaged by) Minnesota Statutes 174.01, Subdivision 2 :  Minimize fatalities and injuries for transportation users throughout the state;  Provide multimodal and intermodal transportation facilities and services to increase access for all persons and businesses and to Complete Streets MnDOT Policy OP004 Policy Contents Policy Statement Reason for Policy Who Needs to Know this Policy Procedures Forms/Instructions Definitions Responsibilities Appendices Frequently Asked Questions Related Information History Effective Date as signed by Responsible Senior Officer Last Update New policy Responsible Senior Officer o Susan Mulvihill, P.E. Deputy Commissioner & Chief Engineer sue.mulvihill@state.mn.us 651-366-4800 Policy Owner o Mark Gieseke Director, Transportation System Management mark.gieseke@state.mn.us 651-366-3770 o Policy Contact o Mark B. Nelson Manager, Planning and Data Analysis mark.b.nelson@state.mn.us 651-366-3794 OPERATIONS & ENGINEERING Advisory Parks Commission November 17, 2012 Page 30 Document Number: 1375884, Page 2 of 4 ensure economic well-being and quality of life without undue burden placed on any community;  Ensure that the planning and implementation of all modes of transportation are consistent with the environmental and energy goals of the state;  Increase use of transit as a percentage of all trips statewide by giving highest priority to the transportation modes with the greatest people-moving capacity and lowest long-term economic and environmental cost;  Promote and increase bicycling and walking as a percentage of all trips as energy-efficient, nonpolluting, and healthy forms of transportation; For MnDOT’s preservation projects on the trunk highway system, consideration of “Complete Streets,” competing objectives, and creation of new assets must be balanced with asset preservation needs and other constraints (fiscal, right of way, etc.) in order to manage risks associated with diminishing MnDOT’s asset preservation capabilities and effectiveness. Local road authorities are encouraged to adopt a similar policy. Effective implementation and operation of “Complete Streets” relies upon multi-jurisdictional collaboration and responsibility for an integrated network of state and local roads. Who Needs to Know this Policy MnDOT personnel, local agency representatives, consultants, and contracts responsible planning, designing, constructing or maintaining projects along trunk highway right of way. Procedures The procedures for implementing “Complete Streets” in planning, project development and scoping, design, construction, operations and maintenance, and measurement and evaluation are specified in Technical Memorandum 14-08-TS-02. MnDOT will apply relevant Minnesota or federal statutes, rules, or industry codes as appropriate to the circumstances of the implementation of “Complete Streets” on trunk highway right of way. If a more stringent protection is prescribed by Minnesota or federal statutes, rules, or industry codes than is provided in this policy, the more stringent requirement shall prevail. Nothing in this policy shall be considered as a limitation on the authority or responsibility of MnDOT to apply statutes and regulations as appropriate to the specific circumstances. Exemptions to Policy Exemptions to the procedures detailed in the Technical Memorandum may be granted by the MnDOT State Design Engineer for the following reasons:  Users are legally prohibited from using a roadway. Where access is legally prohibited, project managers should consider opportunities to address or remove barriers to network connectivity and crossings that are important for serving non-motorized and other modes, such as provision of interstate crossings and/or collocated but separated facilities for non-motorized users who are prohibited from using the roadway itself.  Physical constraints and future travel and attractors demonstrate absence of current and future need. Because of the long life of bridge structures, careful consideration should be given before determining not to provide for other modes at the time a new structure is constructed.  Detrimental environmental or safety impacts outweigh the benefits of enhanced multimodal access.  Constraints related to local government opposition or right of way acquisition requiring excessive expenditure of time, money and resources.  Inability to negotiate and enter into an agreement with a local government to assume the operational and maintenance responsibility of the facility. Advisory Parks Commission November 17, 2012 Page 31 Document Number: 1375884, Page 3 of 4  Preservation projects in which risk analysis and fiscal constraints indicate MnDOT may significantly diminish critical preservation of existing assets by expanding scope and adding new “Complete Streets” assets on the projects.  Emergency and routine or localized maintenance and repair work (debris removal, sweeping, pothole patching, sidewalk patching, joint and crack repair, etc.). Forms/Instructions Forms and instructions are currently being developed. For current instructions, see Highway Project Development Process. Definitions Complete Streets “Complete Streets” is the planning, scoping, design, implementation, operation, and maintenance of roads in order to reasonably address the safety and accessibility needs of users of all ages and abilities. Highway “Highway” is a general term denoting a public way for the transportation of people, materials, goods, and services but primarily for vehicular travel, including the entire area within the right of way. MnDOT The State of Minnesota Department of Transportation, acting through the Commissioner of Transportation. Right of Way Real property or interests therein, acquired, dedicated or reserved for the construction, operation, and maintenance of a highway. Trunk Highway System All roads established or to be established under the provisions of Article XIV, Section 2 of the Constitution of the State of Minnesota, "Public Highway System". This system includes highways that are constructed, improved, and maintained as public highways under the jurisdiction of the Commissioner of Transportation, including highways on the Interstate system. Responsibilities The responsibilities for planners, project managers, designers, construction managers and maintenance engineers for projects on the trunk highway system are specified in the Technical Memorandum 14-08-TS-02. State Design Engineer  Develop and maintain an exemption process  Review and approve exemption requests Manager, Planning and Data Analysis  Develop and track process indicators for implementation of “Complete Streets”  Track established performance indicators that contribute to “Complete Streets” goals Appendices Frequently Asked Questions Related Information Cost Participation for Cooperative Construction Projects and Maintenance Responsibilities (Between MnDOT and Local Units of Government) History of Policy Updates or Amendments New policy Advisory Parks Commission November 17, 2012 Page 32 Document Number: 1375884, Page 4 of 4 Advisory Parks Commission November 17, 2012 Page 33 MnDOT Complete Streets Policy Project Report Purpose The purpose of the Complete Streets Project Report is to document and track the Minnesota Department of Transportation’s implementation of Policy OP004 Complete Streets. The information captured in the report will enable MnDOT staff to keep senior leaders briefed on complete streets implementation and identify trends or common problems that may benefit from new guidance and resources. Applicability All MnDOT construction projects that directly affect transportation system users will require completion of this form, beginning with the 2015 construction season. Projects such as stormwater tunnels, slope stabilization, relamping, preventive and routine maintenance, emergency repairs, etc are categorically exempted from this requirement. The project report should be updated as appropriate throughout the life of a project. The report may be started when developing a project charter, but a version of the report completed as much as possible must be submitted as an attachment to the scoping report. Given that some questions cannot be answered in the scoping phase (such as signed maintenance agreements), a revised version of the report must be turned in with final plans at the end of final design. Background In November 2013, MnDOT adopted a complete streets policy that requires the principles of “complete streets” be considered at all phases of planning and project development. The accompanying technical memorandum details the responsible agents for complete streets implementation at each phase of project development. It requires documentation of considerations for all users in the scoping and design phases of MnDOT projects. Specific reasons are identified that may be cited for not providing provisions. Finally, the memorandum requires the agency to develop and track process indicators as well as performance measures in order to evaluate implementation. Since adopting the policy, an internal working group of planners, designers, and engineers led by the Office of Project Management and Technical Support along with the Office of Transportation System Management met with districts and offices throughout the agency and spoke with leaders in complete streets initiatives around the country. Those conversations led to the Complete Streets Project Report. Advisory Parks Commission November 17, 2012 Page 34 Complete Streets Project Report Summary Project Type (check all that apply): New Construction Reconstruction Pavement Replacement New Bridge Bridge Replacement Bridge Redecking Bridge Elimination Other – Explain: ---- Existing Site Characteristics (check all that apply): Rural Exurban/Transition Suburban Small Urban Large Urban ---- Special Roadway Designations (check all that apply): Designated State Bikeway Scenic Byway Oversize/Overweight Super Load Route Twin Trailer Network House Moving Route Primary Freight Network District: Project Number: Metro Only Scoping Database Number: Fiscal Year: Version* Project Charter (complete as much of this report as is practicable) Scoping Report (complete as much of this report as possible) Final Design (report should be fully completed) Date of Last Revision: , Project Manager , Assistant District Engineer * This report is designed to be a living document. It should be revised/revisited at key points in the project development process. Please indicate the current project development stage and the date this form was completed/revised. Overall Project Improvements Check all that apply: Sidewalk Curb Extension/Bump-out Bikeable Shoulder Roundabouts Shared Use Path Curb cuts with ramps Park & Ride Facility Bike Lanes Improved Crosswalks Pedestrian Refuge Islands Access Management Landscaping OSOW Pass Through Bus Lanes/Shoulder Lighting Improvements Lane Removal Center Left Turn Lanes Adjusted Lane Widths Truck Acceleration Lanes Bus Shelter Lowered Traffic Speeds Signalized Timing Improvement Improved Rail Crossing Bike Sharrows Advisory Parks Commission November 17, 2012 Page 35 Provisions by User Group Pedestrian Provisions Users are legally prohibited from using the roadway. Absence of current and future need over the expected life of the project (Describe under Reasons to Not Include Improvements). Explain reasons to not include improvements: Existing conditions are adequately meeting pedestrian needs (Including cross movements and parallel routes). Describe existing provisions: Additional improvements for pedestrians are included in the scope (describe below) Existing conditions are not adequately meeting pedestrian needs and the scope of work does include substantial improvements. Describe improvements included in the scope: Existing conditions are not adequately meeting pedestrian needs and the scope of work does not include improvements or only minor/marginal improvements (check at least one of the boxes below and explain in the area provided). Detrimental environmental or safety impacts outweigh the benefits of enhanced pedestrian access Inability to negotiate with a local government to assume the operations and maintenance responsibility of the facility Local government opposition or right of way acquisition would require excessive expenditure of time, money and resources Preservation project: risk analysis and fiscal constraints indicate MnDOT may significantly diminish critical preservation of existing assets by expanding scope Explain reasons to not include improvements: Advisory Parks Commission November 17, 2012 Page 36 Bicycle Provisions Users are legally prohibited from using the roadway. Absence of current and future need over the expected life of the project (Describe under Reasons to Not Include Improvements). Explain reasons to not include improvements: Existing conditions are adequately meeting bicycle needs (Including cross movements and parallel routes). Describe existing provisions: Additional improvements for bicyclists are included in the scope (describe below) Existing conditions are not adequately meeting bicycle needs and the scope of work does include substantial improvements. Describe improvements included in the scope: Existing conditions are not adequately meeting bicycle needs and the scope of work does not include improvements or only minor/marginal improvements (check at least one of the boxes below and explain in the area provided). Detrimental environmental or safety impacts outweigh the benefits of enhanced bicycle access Inability to negotiate with a local government to assume the operations and maintenance responsibility of the facility Local government opposition or right of way acquisition would require excessive expenditure of time, money and resources Preservation project: risk analysis and fiscal constraints indicate MnDOT may significantly diminish critical preservation of existing assets by expanding scope Explain reasons to not include improvements: Advisory Parks Commission November 17, 2012 Page 37 Freight Provisions Users are legally prohibited from using the roadway. Absence of current and future need over the expected life of the project (Describe under Reasons to Not Include Improvements). Explain reasons to not include improvements: Existing conditions are adequately meeting freight needs (Including cross movements and parallel routes). Describe existing provisions: Additional improvements for freight are included in the scope (describe below) Existing conditions are not adequately meeting freight needs and the scope of work does include substantial improvements. Describe improvements included in the scope: Existing conditions are not adequately meeting freight needs and the scope of work does not include improvements or only minor/marginal improvements (check at least one of the boxes below and explain in the area provided). Detrimental environmental or safety impacts outweigh the benefits of enhanced freight access Inability to negotiate with a local government to assume the operations and maintenance responsibility of the facility Local government opposition or right of way acquisition would require excessive expenditure of time, money and resources Preservation project: risk analysis and fiscal constraints indicate MnDOT may significantly diminish critical preservation of existing assets by expanding scope Explain reasons to not include improvements: Advisory Parks Commission November 17, 2012 Page 38 Transit Provisions Absence of current and future need over the expected life of the project (Describe under Reasons to Not Include Improvements). Explain reasons to not include improvements: Existing conditions are adequately meeting transit needs (Including cross movements and parallel routes). Describe existing provisions: Additional improvements for transit are included in the scope (describe below) Existing conditions are not adequately meeting transit needs and the scope of work does include substantial improvements. Describe improvements included in the scope: Existing conditions are not adequately meeting transit needs and the scope of work does not include improvements or only minor/marginal improvements (check at least one of the boxes below and explain in the area provided). Detrimental environmental or safety impacts outweigh the benefits of enhanced transit access Inability to negotiate with a local government to assume the operations and maintenance responsibility of the facility Local government opposition or right of way acquisition would require excessive expenditure of time, money and resources Preservation project: risk analysis and fiscal constraints indicate MnDOT may significantly diminish critical preservation of existing assets by expanding scope Explain reasons to not include improvements: Advisory Parks Commission November 17, 2012 Page 39 Other User Groups Not Already Discussed List any other user groups with needs in the project area: (Examples include, but are not limited to: rail, ATVs, snowmobiles, Amish, agricultural equipment, waterway users, etc.) Absence of current and future need over the expected life of the project (Describe under Reasons to Not Include Improvements). Explain reasons to not include improvements: Existing conditions are adequately meeting ______ needs (Including cross movements and parallel routes). Describe existing provisions: Additional improvements for ______ are included in the scope (describe below) Existing conditions are not adequately meeting ______ needs and the scope of work does include substantial improvements. Describe improvements included in the scope: Existing conditions are not adequately meeting ______ needs and the scope of work does not include improvements or only minor/marginal improvements (check at least one of the boxes below and explain in the area provided). Detrimental environmental or safety impacts outweigh the benefits of enhanced ______ access Inability to negotiate with a local government to assume the operations and maintenance responsibility of the facility Local government opposition or right of way acquisition would require excessive expenditure of time, money and resources Preservation project: risk analysis and fiscal constraints indicate MnDOT may significantly diminish critical preservation of existing assets by expanding scope Explain reasons to not include improvements: Advisory Parks Commission November 17, 2012 Page 40 AGENDA ITEM: XI.C – Vermillion River Water Shed Information TO: Advisory Parks Commission PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation BACKGROUND/HISTORY: The following information from regarding the Vermillion River Water Shed is for informational purposes only no formal action needed. Please help the Vermillion River Watershed publicize Community Conversations for the Watershed Plan. The draft framework (objectives and actions) for the Watershed Plan are available on the Vermillion River Watershed website. Your opinions are always welcome, too! Please consider either attending a Community Conversation meeting or commenting on the draft framework. For more information, contact Mark Zabel, 952-891-7011. Send framework comments to mark.zabel@co.dakota.mn.us. Thank you. Weigh in on the watershed Joint Powers Organization seeks public opinions on 10-year plan The Vermillion River Watershed Joint Powers Organization is looking for public input on draft goals and objectives that are the framework for the next 10-year plan to improve water quality and overall health of the watershed. The public will have three opportunities to attend a “community conversation” workshop, scheduled from 6–8 p.m. on the following dates: • Nov. 19 at Pleasant Hill Library, 1490 S. Frontage Road, Hastings • Dec. 3 at the Scott County Library, 110 J. Roberts Way, Elko New Market • Dec. 11 at the Dakota County Extension and Conservation Center, 4100 220th St., Farmington Community conversations offer an opportunity for people living in the watershed to review and comment on initiatives, suggest ways to achieve goals and provide perspectives about local impacts that the Joint Powers Organization Board will consider as the watershed plan is developed. MEMO Date: November 17, 2014 Agenda Item: XI.C – Vermillion River Water Shed Action: Information: X Attachments: Advisory Parks Commission November 17, 2012 Page 41 Each meeting will include discussions of water resource goals and objectives based on previous conversations with individuals and groups. Receive the draft framework prior to the meetings by downloading it from www.vermillionriverwatershed.org, emailing water@co.dakota.mn.us or calling 952-891-7000. Twenty communities and townships in central Dakota County and eastern Scott County are completely or partially included in the Vermillion River Watershed. To learn more or find out if you reside within the watershed, visit www.vermillionriverwatershed.org. Advisory Parks Commission November 17, 2012 Page 42