11/05/2014 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
NOVEMBER 5, 2014
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Wednesday, November 5, 2014 at 6:30 p.m. at
the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Communications Garrison, Director of Finance Pepper, Director of Community Development
Hohenstein, City Planner Ridley, Director of Public Works Matthys, Assistant Parks & Recreation Director
Flewellen, Police Chief McDonald, Fire Chief Scott and Executive Assistant Stevenson.
AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as
presented. Aye:5 Nay :0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent
Agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of October 14, 2014 Special City Council
meeting, and October 21, 2014 regular City Council meeting.
B. Personnel Items
1. It was recommended to accept the resignation of Steven Taylor, Parks Maintenance
Supervisor, and authorize hiring his replacement.
2. It was recommended to approve the transfer of Paul Graham to Parks Maintenance
Supervisor.
3. It was recommended to approve the hiring of Ryan Marks, Parks Maintenance Worker.
4. It was recommended to approve the hiring of Seasonal Employees in Parks &
Recreation.
C. It was recommended to approve the check registers dated October 17 and October 24,
2014.
D. It was recommended to approve a temporary On -Sale 3.2 Percent Malt Liquor (Beer) License
and waive the license fee for All Saints Lutheran Church's Community Gathering on
November 26, 2014 at 3810 Lexington Avenue South.
It was recommended to approve a Final Subdivision (CityVue Commons) for 2 lots and 3
outlots, for future development and common space, upon approximately 10 acres generally
located south of Yankee Doodle Road, north of Town Centre Drive and west of Lexington
Avenue.
City Council Meeting Minutes
November 5, 2014
2 page
F. It was recommended to approve an Exempt Permit for the Eagan High School Drumline
Booster Club to hold a raffle on February 7, 2015 at 4185 Braddock Trail.
G. It was recommended to approve Change Order No. 9 to Contract 13 -05 (Cedar Grove
Parking Garage), and authorize the Mayor and City Clerk to execute all related documents.
H. Item was removed.
1. It was recommended to receive the draft Feasibility Report for Project 1161 (Witham Lift
Station — Sanitary Sewer Improvements), and schedule a public hearing to be held on
December 2, 2014.
J. It was recommended to receive the Draft Feasibility Report for Project 1123 (Cedar Heights
Addition — Street Improvements), and schedule a public hearing to be held on December 2,
2014.
K. It was recommended to receive the Draft Feasibility Report for Project 1157 (Blackhawk Hills
1St / 2nd Additions — Street Improvements), and schedule a public hearing to be held on
December 2, 2014.
L. It was recommended to receive the Draft Feasibility Report for Project 1163 (Pines Edge
Addition — Street Improvements), and schedule a public hearing to be held on December 2,
2014..
M. It was recommended to receive the Draft Feasibility Report for Project 1164 (Red Pine Lane
— Street Improvements), and schedule a public hearing to be held on December 2, 2014.
N. It was recommended to receive the Draft Feasibility Report for Project 1166 (St. Charles
Wood Addition — Street Improvements), and schedule a public hearing to be held on
December 2, 2014.
0. It was recommended to receive the Draft Feasibility Report for Project 1168 (Waters Edge
Addition — Street Improvements), and schedule a public hearing to be held on December 2,
2014.
P. It was recommended to receive a petition to vacate a public utility easement (Document No.
565797) and a portion of a public ponding easement (Document No. 369372) from the
owners of Parcel No. 10- 01000 -31 -032, and schedule a public hearing to be held on
December 2, 2014.
Q. It was recommended to approve a Resolution to accept a donation of a garden bench on
behalf of the Eagan Lionesses to be located in Central Park.
R. It was recommended to approve a Resolution to accept a cash donation of $425 from the
Friends of the Eagan Core Greenway for the purchase and installation of two memorial
plaques and authorize the necessary budget adjustment.
S. It was recommended to approve the funding application to Dakota County for the
Community Landfill Abatement Funds and the Execution of a Joint Powers Agreement with
Dakota County.
PUBLIC HEARINGS
PROJECT 1154, SPERRY TOWER RESERVOIR
City Administrator Osberg introduced the item noting at the August 11, 2014 workshop the Council
received information regarding the status on the Sperry Water Tower. Staff presented a variety of
options for the Council to consider. Osberg noted at that meeting the Council directed staff to narrow
down the focus giving consideration to removal of the existing 500,000 gallon reservoir /tower and
replacement with a new, stealth telecommunication tower.
City Council Meeting Minutes
November 5, 2014
3 page
Public Works Director Matthys gave a staff report. Matthys noted staff is seeking input from the Council
regarding the aesthetics for the proposed tower.
Dan Zienty, Project Manager for SEH, was available for questions.
Mayor Maguire opened the public hearing. Roger Holm, 3057 Timberwood Trail, addressed the Council
with his comments regarding the aesthetics of the tower options being presented. Mayor Maguire
responded to Mr. Holm's comments. There being no further public comment, Mayor Maguire turned
the discussion back to the Council.
The Council discussed the proposed tower options. After further discussion the Council was in
agreement they would like to see aesthetics options including interior colored lights, the same color of
paint currently being used on the existing towers, and the City logo. Councilmember Bakken suggested
looking into the possibility of a clock using LED numeric output to show the time.
Councilmember Fields moved, Councilmember Hansen seconded the motion to approve Project 1154
(Sperry Tower Reservoir) as presented with the following conditions: 1) Include Option No. 4 — Stealth
design; 2) Include Location No. 2 —south of existing tower upon existing City property; 3) Include
painting and /or LED lighting for aesthetic enhancement (final design TBD at future Council meeting);
and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0
Mayor Maguire suggested staff bring back discussions regarding aesthetics to a workshop and to notify
the neighborhood and adjacent businesses of the meeting.
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
PLANNED DEVELOPMENT AMENDMENT —OPPIDAN
City Administrator Osberg introduced the item noting the Council is being asked to approve a Planned
Development Amendment to allow a drive through for clothing and miscellaneous household items and
site modifications on property located at 1992 Rahncliff Court.
City Planner Ridley gave a staff report.
Tom Ryan, with Oppidan, was available for questions.
The Council discussed the Planned Development Amendment. The Council had concerns with the
proposed traffic flow within the site. It was noted that having the drive through circulate from south to
north versus north to south, with a right turn only out of the space, would also help with traffic flow.
Mayor Maguire asked Mr. Ryan if the tenant would be open to that suggestion. Mr. Ryan noted the
tenant would prefer their front door to be where people enter as opposed to entering from the back,
but would be open to it. Mayor Maguire stated he had concerns with future uses in the new retail
spaces and the amount of parking available to accommodate those uses.
City Council Meeting Minutes
November 5, 2014
4 page
The Council directed staff to provide a "worse case" scenario of what both of the spaces could be and
the likely impact on required parking. After further discussion it was the consensus of the Council to
continue the item to a future Council meeting.
Councilmember Fields moved, Councilmember Bakken seconded a motion to continue the Planned
Development Amendment - Oppidan to the December 2, 2014 City Council meeting. Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Councilmember Fields congratulated Mayor Maguire and Councilmembers Bakken and Hansen on their
re- election.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
8:12 p.m. Aye: 5 Nay: 0
Date
Mayor
City Clerk Or