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12/02/2014 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING DECEMBER 2, 2014 6:30 P.M. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. RECOGNIZE Watershed Champions B. RECOGNITION of Eagan Athletic Association and Eagan Parks & Recreation Department IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE Minutes B. PERSONNEL Items C. APPROVE Check Registers D. APPROVE 2015 Enterprise Fund budgets for Public Utilities (Water, Sewer, Street Lighting, Storm Drainage /Water Quality), Cascade Bay, Civic Arena, Community Center, and Fiber Infrastructure (Access Eagan) E. APPROVE 2015 Special Revenue Fund budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment fund (MIF) Revolving Loan Fund, Cable TV Franchise Fees Fund, Cedar Grove Special Services District Fund, E -TV Fund and the Cedar Grove Parking Garage Fund F. APPROVE 2015 Eagan Convention and Visitors Bureau (ECVB) Budget G. APPROVE Resolution renewing existing alcohol licenses for 2015 H. APPROVE Resolution directing the City Clerk to issue 2015 alcohol license renewals upon licensees' submission of renewal documents and fees I. APPROVE Temporary On -Sale Liquor License and waive the license fee for Faithful Shepherd Catholic School on January 31, 2015 J. APPROVE Exempt Permit for Faithful Shepherd Catholic School to hold a raffle on January 31, 2015 K. APPROVE Temporary On -Sale Liquor License and Waive the license fee for Trinity School at River Ridge on January 31, 2015 L. Item removed M. APPROVE On -Sale Liquor and Sunday Liquor License for Tres Amigos, LLC doing business as Teresa's Mexican Restaurant, 1008 Diffley Road N. APPROVE On -Sale Wine and Sunday Wine License for Davanni's Inc. doing business as Davanni's Pizza /Hot Hoagies, 1960 Cliff Lake Road 0. APPROVE Change in Ownership of the Off -Sale Liquor License for Sidco, Inc. doing business as Big Top Liquors, 1284 Town Centre Drive P. APPROVE resolution authorizing partial redemption of the 2005A Series improvement bonds Q. AUTHORIZE issuance of a Request for Proposal (RFP) for AccessEagan to provide a fiber point of presence (POP) connection at the Databank data center building R. APPROVE senior citizen deferment of special assessment for street improvements for 1787 Gold Court S. APPROVE Extended Working Hours, Metropolitan Council — Environmental Services Sanitary Sewer Lining Project (McKee Addition/ Kenneth St/ 1St St) T. APPROVE Agreement for Electrical Service Agreement for East Thomas Lake Aerator -1380 U Wilderness Run Drive U. APPROVE Final Payment, City Contract 14 -13 (2014 Trail & Parking Lot Improvements) V. RECEIVE Draft Feasibility Report for Project 1169, Wilderness Run 1St & 3`d - Street Improvements, and Schedule Public Hearing for January 6, 2015 W. RECEIVE Draft Feasibility Report for Project 1165, Rooney Addition — Street Improvements, and Schedule Public Hearing for January 6, 2015 X. RECEIVE Draft Feasibility Report for Project 1162, Mallard Park 3rd & 4t" —Street Improvements, and Schedule Public Hearing for January 6, 2015 Y. RECEIVE Draft Feasibility Report for Project 1175, Northwood Parkway/ Promenade Avenue — Street Improvements, and Schedule Public Hearing for January 6, 2015 Z. AUTHORIZE Submittal of Comments to Dakota County regarding its Tax Increment Financing Policy V. PUBLIC HEARINGS A. PROPOSED 2015 Budget and Property Tax Levy B. APPROVE Project 1123 Cedar Heights— Street Improvements C. APPROVE Project 1157 Blackhawk Hills & Blackhawk Hills 2 "d — Street Improvements D. APPROVE Project 1163 Pines Edge 1St - Street Improvements E. APPROVE Project 1164 Red Pine Lane (TH 3 to Weston Hills Drive) — Street Improvements F. APPROVE Project 1166 St Charles Wood — Street Improvements G. APPROVE Project 1168 Waters Edge —Street Improvements H. APPROVE Project 1161 Witham Lift Station —Sanitary Sewer Lift Station I. VACATE Public Utility Easement (Doc. No. 565797) and a Portion of Public Ponding Easement (Doc. No. 369372), 1320 Towerview Road, and APPROVE Final Plat — Devito Addition VI. OLD BUSINESS VII. NEW BUSINESS A. CONSERVATION Easement Encroachment - Lot 3, Block 1 Sweet Place (4611 Sweet Street) B. PLANNED DEVELOPMENT AMENDMENT- Storchak LLC —A Planned Development Amendment to allow a detached trash enclosure located at 3435 Washington Drive VIII. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPTAGENDA C. CONSENTAGENDA 1. APPROVE EDA Minutes 2. APPROVE Second Amendment to Sale and Purchase Agreement between the EDA and MHC Cedar Grove LLC regarding the Sale of the Hotel Parcel D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT jkkL- City of Eapn Mcmo TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: NOVEMBER 26, 2014 SUBJECT: AGENDA INFORMATION FOR DECEMBER 2, 2014 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the December 2, 2014 City Council agenda, the following items are in order for consideration. Agenda Information Memo December 2, 2014 Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS A. 2014 Watershed Champions Action To Be Considered: Recognize Jerry Engelke and Jean Oberle as 2014 Watershed Champions for the City of Eagan. Facts: ➢ The City initiated a community -wide program in 2013 to recognize residents, groups, and businesses for outstanding efforts to protect Eagan's watersheds. ➢ The program acknowledges residents and groups who do things on their own and in their neighborhoods (e.g., remove leaves from curbs and neighborhood storm drains, install rain barrels, plant native shoreline vegetation, etc.). ➢ Nominations are also encouraged of businesses or employee(s) of businesses who, for example, use an innovative approach to protect water resources, demonstrate a corporate commitment that extends to the community, or serve as a model for other businesses. ➢ Annual nominations for Watershed Champion Awards are due by October 15 each year. Two nomination forms, one for residents and groups and one for businesses are available online: www.cityofeagan.com /volunteer. ➢ For 2014 awards, the City received nominations of two residents. ➢ Jerry Engelke is nominated for tirelessly representing Eagan for nearly 11 years on the board of the Gun Club Lake Watershed Management Organization. ➢ Jean Oberle is nominated for her commitment to litter cleanup citywide and for her initiative to organize a cleanup effort by fellow residents near McCarthy Lake in Patrick Eagan Park. ➢ There were no nominations for business awards. Attachments: (2) RPA -1 Jerry Engelke nomination RPA -2 Jean Oberle nomination City Of EaEafl Watershed Champion Award Do you know someone who: - won't go on a walk without a litter bag? - cleans out leaves from curbs and neighborhood storm drains? - teaches others about protecting the environment? - installed a rain barrel? - made a rain garden? - installed a native planting? - planted a shoreland buffer? Then you know a Watershed Champion! The City of Eagan's Lake & Wetland Program would like to honor these people as Watershed Champions. Take a moment to think about that special person who helps protect our watersheds and water quality for us all to enjoy (and that someone could be you!). Fill out a nomination form and let us thank them. Eligible candidates are: Residents, associations, institutions or organizations in the City of Eagan that are involved in one -time or ongoing activities that benefit our watersheds and water quality. Watershed Champion Nomination Form I nominate: Jerry Engelke Nominee's address: 4420 Wilderness Run Court City, State, Zip: Eagan, MN 55123 -1835 Telephone number: 651 - 454 -5662 Email address: ilengelke @att.net Nominated by: Eric Macbeth Send to: City of Eagan — Attention: Gregg Thompson 3501 Coachman Point Eagan, MN 55123 Or email: gthompson @cityofeagan.com Nominations are due by October 15th. Please describe on page 2 the activity or project this person (or group) has done, and how it benefits watersheds and water quality. Please describe below the activity or project this person (or group) has done, and how it benefits watersheds and water quality. The Gun Club Lake Watershed Management Organization (WMO) was formed through joint powers agreement between the cities of Eagan, Inver Grove Heights, and Mendota Heights. Its statutory responsibilities include: a) preparing and adopting a watershed management plan; b) reviewing and approving member cities' local water management plans; and c) exercising authority of a watershed district under certain circumstances. In January 2003, Eagan City Council appointed Jerry Engelke as one of its three managers to the WMO board, the first comprised entirely of citizens since changes in State laws prohibited staff on such boards. The Council subsequently appointed him to three additional terms in 2006, 2008, and 2011. Jerry tirelessly represented Eagan for nearly 11 years, attending 56 WMO meetings between April 2003 and December 2013 and serving as Vice Chair for 3 years and Chair for almost 8 years. With a strong desire to make a contribution to his community, Jerry was a quick study of the relevant issues and unique challenges of the local watershed. He dove in right from the start to help facilitate the transition from a board of city employees to one of volunteer citizens. His enjoyment working on and solving problems related to management and organizational issues was obvious. Jerry persistently gave his best efforts and creatively utilized his MBA, knowledge of physical science, and extensive experience in operations management, customer services, and logistics management while seeking to establish the WMO's niche. He was a champion for the WMO to have a unique role, to make important contributions, to do a few things well, and to simplify plans. Jerry was an active and significant participant in numerous meetings of adjacent cities and watersheds, Minnesota DNR, Dakota County, and consultants to resolve longstanding stormwater management (i.e., drainage) issues at Lebanon Hills Regional Park. He led an update of the most recent (2007) watershed management plan, served on the task force for the City of Eagan's Water Quality & Wetland Management Plan, facilitated outreach about the WMO with member cities, and investigated collaborative ideas between Dakota and Scott Counties' WMOs. Jerry enthusiastically supported special WMO efforts, supported by State Grants, for the: a) Nicols Fen Area Project, b) Student Lake Monitoring Project, and c) Schwanz Lake Runoff Reduction Project. He strongly endorsed WMO cost -share contributions to the: a) interpretive sign near Moonshine Park Retreat Center, b) analysis of lake monitoring data for Eagan's Clean Water Partnership studies, and c) Blackhawk Lake Protection Project at Black Hawk Middle School and Deerwood Elementary School. He voted for key outreach efforts, including a UM- Extension workshop on shorelines, the Blue Thumb educational workshops, and a small grants program for residential shoreline and rain garden projects. City of Eagan Watershed Champion Award Do you know someone who: - won't go on a walk without a litter bag? - cleans out leaves from curbs and neighborhood storm drains? - teaches others about protecting the environment? - installed a rain barrel? - made a rain garden? - installed a native planting? - planted a shoreland buffer? Then you know a Watershed Champion! The City of Eagan's Lake & Wetland Program would like to honor these people as Watershed Champions. Take a moment to think about that special person who helps protect our watersheds and water quality for us all to enjoy (and that someone could be you!). Fill out a nomination form and let us thank them. Eligible candidates are: Residents, associations, institutions or organizations in the City of Eagan that are involved in one -time or ongoing activities that benefit our watersheds and water quality. Watershed Champion Nomination Form I nominate: Jean Oberle Nominee's address: 3731 South Hills Wa City, State, Zip: Eagan, MN 55123 Telephone number: 651 - 456 -0258 Email address: south3731 @comcast.net Nominated by: Eagan Water Resources Send to: City of Eagan — Attention: Gregg Thompson 3501 Coachman Point Eagan, MN 55123 Or email: gthompson @cityofeagan.com Nominations are due by October 15th. Please describe on page 2 the activity or project this person (or group) has done, and how it benefits watersheds and water quality. Please describe below the activity or project this person (or group) has done, and how it benefits watersheds and water quality. Jean Oberle is an avid walker /hiker who has made litter cleanup part of her walks through Patrick Eagan Park around McCarthy Lake, and throughout the community. Removing litter from waterbodies has an immediate aesthetic benefit, but also removes pollutants and helps prevent accidental ingestion by fish and wildlife. Jean is very committed to litter clean up and has organized litter clean up events in Patrick Eagan Park and McCarthy Lake. Individually and in groups, Jean has helped to lead in removing a very significant amount of litter that has washed in from the surrounding watershed drainage area. Jean is also a member of the Friends of the Eagan Core Greenway group, an organization composed of citizens dedicated to the preservation of Eagan's expansive and environmentally sensitive green space. Thank you Jean for your extra efforts that you have incorporated into your everyday life to protect water quality and our environment in Eagan and to serve as a great role model for others! Agenda Information Memo December 2, 2014, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS B. Recognition Of Eagan Athletic Association And Eagan Parks & Recreation Department Facts: ➢ The Eagan Green Ribbon Committee is planning to recognize the Eagan Athletic Association and City of Eagan Parks & Recreation Department for a partnership in serving youth sports in the Eagan community. ➢ Recognition will be made by representatives from the Eagan Green Ribbon Committee. Attachments: (0) Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of November 12, 2014 Special City Council and November 18, 2014 regular City Council meeting as presented or modified. Attachments: (2) CA -1 November 12, 2014 Minutes CA -2 November 18, 2014 Minutes MINUTES SPECIAL CITY COUNCIL MEETING NOVEMBER 12, 2014 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Hansen and Tilley. Councilmember Fields arrived at 6:25 p.m. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Communications Director Garrison, Director of Finance Pepper, Director of Parks & Recreation Johnson, Assistant Parks & Recreation Director Flewellen, Superintendent of Parks Olson, City Clerk Scipioni, E -TV Studio Supervisor Ongstad, and Communications Coordinator Foote. ROLL CALL AND ADOPTION OF THE AGENDA The Council requested the canvassing of the ballots be moved to later on the agenda. Councilmember Tilley moved, Councilmember Bakken seconded a motion to adopt the agenda as amended. Aye: 4 Nay: 0 VISITORS TO BE HEARD There were no visitors to be heard. ADVISORY PARKS AND RECREATION COMMISSION (APrC) 2013 -2014 HIGHLIGHTS AND 2014 -2015 CONTINUING PROJECTS Mayor Maguire welcomed the Advisory Parks and Recreation Commission members to the meeting. Each of the Commissioners introduced themselves to the Council. Director of Parks & Recreation Johnson introduced the item and gave a brief summary of the 2013 -2014 highlights and 2014 -2015 continuing projects. 2015 PARKS AND RECREATION CAPITAL IMPROVEMENTS PROGRAM Director of Parks & Recreation Johnson introduced Superintendent of Parks Olson, who provided a summary of the proposed 2015 Parks and Recreation Department CIP for park improvements. The Council discussed the proposed 2015 CIP park improvements. The Council directed the 2015 Parks and Recreation Capital Improvements Plan be included on a future City Council consent agenda for formal consideration. OLD TOWN HALL REVISED OPTIONS City Administrator Osberg introduced the item noting at the September 9, 2014 Council workshop, per Council direction, a side by side comparison has been prepared by the architects to include basic renovation /restoration of Old Town Hall to its previous condition with minimal enhancements, including costs associated with moving the building to the Municipal Campus. Osberg noted there are three scenarios being presented — Scenario I: Repair and Replace: Building to remain on existing site, and repair building to like materials and appearance; Scenario II: Relocate /Repair: Move building to city hall Special City Council Minutes November 12, 2014 Page 2 site, repair building to like materials and appearance; and Scenario III: Relocate /Repair /Enhance: Move building to city hall site; repair building to like materials and appearance; minor period upgrades; full basement with full HVAC systems, full site development. Mark Hansen of Mohagen /Hansen, along with Stuart MacDonald of McDonald & Mack gave a presentation of the revised options for Old Town Hall. The Council discussed the proposed revised options for Old Town Hall. Communications Coordinator Foote and Historical Society members Lori Tripp and Ted Ringberg provided comments. After further discussion it was the consensus of the Council that Scenario I — Repair in Place with the option of fundraising for additional enhancements was the favourable option. Osberg noted any direction provided by the Council tonight pertaining to Old Town Hall will be incorporated into the financial and space needs analysis being prepared for the December 9t" workshop. The Council took a 10 minute recess. CANVAS BALLOTS — NOVEMBER 4, 2014 MUNICIPAL ELECTIONS City Administrator Osberg introduced the item noting Minnesota Statute 205.185 Subd. 3, requires the governing body of a city to certify its election results between the third and tenth days after an election. City Clerk Scipioni gave a brief recap of the November 4, 2014 elections. Councilmember Fields moved, Councilmember Tilley seconded a motion to certify the results of the November 4, 2014 Mayor Election. Aye: 4 Nay: 0 (Mayor Maguire abstained) Councilmember Fields moved, Councilmember Tilley seconded a motion to certify the results of the November 4, 2014 City Council Election. Aye: 3 Nay: 0 ( Councilmember Hansen and Councilmember Bakken abstained) CABLE FRANCHISE UPDATE City Administrator Osberg introduced Eagan's Cable Franchise Attorney, Brian Grogan of Moss & Barnett and Communications Director Garrison. Osberg noted this is an informational briefing and no specific action is required. Communications Director Garrison and Attorney Grogan provided a cable update and were available for questions. They noted that the existing franchise expires January of 2015, and that a draft new franchise has been sent to Comcast for review based on the findings from the Community Needs Analysis completed earlier in the year. Grogan added that Comcast is proposing to spin -off the Twin Cities market to a new company that would be operated day -today by Charter Communications, and the City must make a determination on whether to approve or disapprove of the franchise transfer. Councilmembers expressed concern that there was not more competition or choice of providers. The Council asked for further cable updates as the situation warrants. Special City Council Minutes November 12, 2014 Page 3 E -TV BUDGET Communications Director Garrison provided an overview of the proposed 2015 E -TV budget. E -TV Studio Supervisor Ongstad noted E -TV received two national awards —a public service announcement about clearing fire hydrants of snow won the #1 PSA produced by any public access station in the Country, and #1 award for innovative Channel Promotion in the Country. E -TV also tied for the most #1 awards in Minnesota. Summer youth video camps continue to be popular, Ongstad noted, with more than 95 video campers, several of which have volunteered to help tape City events. Ongstad added next year E -TV will be offering a more advanced production workshop for older children who then have the opportunity to tape throughout the year on different film projects. E -TV is also looking to expand classes to include advanced editing options. The Council directed the 2015 E -TV budget be included on the December 2, 2014 City Council consent agenda for formal consideration. There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn at 8:05 p.m. Aye:5 Nay:O Date Mayor City Clerk MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota NOVEMBER 18, 2014 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, Hansen and Tilley. A regular meeting of the Eagan City Council was held on Tuesday, November 18, 2014 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Finance Pepper, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Director of Parks & Recreation Johnson, Police Chief McDonald, and Executive Assistant Stevenson. AGENDA Mayor Maguire took a moment to comment on the tragic death of Patrick Schoonover, a youth hockey player for Eastview Hockey Association, and passed along sympathies to the family. City Administrator Osberg noted the applicant for New Business A. - Comprehensive Guide Plan Amendment — Ryland Homes /Gift of Mary has requested the item be continued to the December 16, 2014 Council meeting. Osberg also noted Consent Item H. — Approve Extended Working Hours, Metropolitan Council — Environmental Services Sanitary Sewer Lining Project (McKee Addition /Kenneth Street /1St Street) was pulled from the agenda. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as amended. Aye:5 Nay: O. RECOGNITIONS AND PRESENTATION Director of Parks & Recreation Johnson recognized Steve Taylor, Parks Maintenance Supervisor, for his more than 35 years of service to the City of Eagan. Mr. Taylor thanked the City for the opportunity to serve. The City Council thanked Mr. Taylor for his service to the City. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of November 5, 2014 regular City Council meeting. B. Personnel Items 1. It was recommended to discontinue offering health insurance to employees with a status of "part time regular ", which includes any employee working an average of less than 30 hours per week. 2. It was recommended to accept the Memo of Agreement between Law Enforcement Labor Services Local #170, "Union" and the City of Eagan, "City" concerning health insurance for 2015. City Council Meeting Minutes November 18, 2014 2 page C. It was recommended to approve the check registers dated October 31 and November 7, 2014. D. It was recommended to approve a resolution to accept a donation of dryland training equipment, valued in the amount of $2,100 from the Eagan Hockey Association. E. It was recommended to award the bid for Cascade Bay pump house improvements to Global Specialties, Inc. and authorize the Mayor and City Clerk to execute the appropriate documents. F. It was recommended to receive the Draft Feasibility Report for Project 1174 (Yankee Doodle Road /Promenade Avenue /O'Leary Lane — Intersection Improvements) and schedule a public hearing to be held on December 16, 2014. G. It was recommended to approve the final payment for Contract 14 -01 (2014 Water Quality Storm Sewer Improvements) in the amount of $91,394.18 to Sunram, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. H. Item was removed. I. Item was removed. J. It was recommended to receive the Draft Feasibility Report for Project 1170 (Wilderness Run Road, Pilot Knob Road to Capricorn Court — Street Improvements) and schedule a public hearing to be held on December 16, 2014. K. It was recommended to receive the Draft Feasibility Report for Project 1167 (Thomas Lake Road, Cliff Road to Diffley Road —Street Improvements) and schedule a public hearing to be held on December 16, 2014. L. It was recommended to receive the Draft Feasibility Report for Project 1159 (Duckwood Drive, Denmark Avenue to Lexington Avenue— Street Improvements) and schedule a public hearing to be held on December 16, 2014. M. It was recommended to receive the Draft Feasibility Report for Project 1141 (Elrene Road, Yankee Doodle Road to 200' south of Trails End Road — Street Improvements) and schedule a public hearing to be held on December 16, 2014. N. It was recommended to approve a Final Planned Development upon approximately 1.25 acres legally described as Lot 1, Block 1, CityVue Commons Addition. It was recommended to approve a Final Planned Development upon approximately 2.8 acres legally described as Lot 2, Block 1, CityVue Commons Addition. 0. It was recommended to approve a Final Planned Development upon approximately one acre legally described as Lot 4, Block 1, Diffley Marketplace 2nd Addition. P. It was recommended to approve an Easement Vacation of public drainage and utility easements located on Lot 1, Block 2, Eagan Promenade. It was recommended to approve a Final Subdivision (Eagan Promenade 4th Addition) to create 2 lots upon property located at 3380 Denmark Avenue. It was recommended to approve a Final Planned Development for a restaurant with drive- through service (Chick- fil -A), upon Lot 2, Block 1, Eagan Promenade 4th Addtion. Q. It was recommended to approve the recommendations of the Public Works Committee regarding various appeals to Inflow & Infiltration (I &I) Program and Water Meter Replacement Program surcharges. R. It was recommended to adopt a resolution authorizing acceptance of $250 from AAA Minnesota /Iowa to purchase safety training dolls. S. It was recommended to approve the 2015 Parks and Recreation Department CIP for park improvements. City Council Meeting Minutes November 18, 2014 3 page T. It was recommended to approve Change Order No. 3 to Contract 14 -08 (TH 55/149 Roadway Safety and Capacity Upgrade — Traffic Signal Material and Equipment) and authorize the Mayor and City Clerk to execute all related documents. U. It was recommended to approve the renewal of a Joint Powers Agreement allowing the City of Eagan to continue its participation in the Dakota County Drug Task Force. The signed agreement would be in effect until December 31, 2019. PUBLIC HEARINGS There were no public hearings to be heard. OLD BUSINESS PLANNED DEVELOPMENT AMENDMENT — STONEHEAVEN SENIOR LIVING/ CH DEVELOPMENT COMPANY LLC — A PLLANED DEVELOPMENT AMENDMENT TO ALLOW A 137 UNIT SENIOR HOUSING COMPLEX LOCATED ON OUTLOT E, STONEHAVEN 4T" ADDITION, AND A FINAL PLAT ( STONEHAVEN 8T" ADDITION) City Administrator Osberg introduced the item noting this request was before the City Council on October 7, 2014, and was continued to allow the applicant time to refine the plan to better address the public policy issues and public policy benefits related to the proposed second phase. City Planner Ridley gave a staff report noting the applicant has submitted a supplemental project narrative that lays out additional considerations in support of the request for a total of 137 units, construction in two phases, and describing the public benefit of the proposed Amendment. Greg Zoidis, development partner, provided additional information; Susan Farr, Vice President of Business Development for Ebenezer, was available for questions. Link Wilson, architect, narrated a PowerPoint presentation and was available for questions. Mayor Maguire asked if anyone in the audience would like to comment on the amendment. There being no public comment, he turned discussion back to the Council. The Council discussed the Planned Development Amendment. Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve a Planned Development Amendment to allow a four -story 137 -unit senior housing development located at the southwest corner of Wescott Woodlands and Station Trail, subject to the following conditions: Aye:S Nay:O A Final Planned Development Agreement shall be executed and recorded with the Dakota County Recorder's office. The following exhibits shall be made part of the Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Landscape Plan City Council Meeting Minutes November 18, 2014 4 page • Final Tree Preservation & Mitigation Plan • Final Site Lighting Plan • Final Signage Plan • Final Telecommunications Plan • Final Utility Plan 2. The property shall be platted. 3. The Planned Development provides for a four -story 137 -unit senior housing facility with underground parking. 4. This development shall utilize sound attenuation construction standards sufficient to achieve an interior sound level of 45 dBA. 5. The proposed setback measurements shall be accurately shown on the Site Plan. 6. Building height above 35' shall be permitted per the Final Building Elevations. 7. Deviations to building coverage and parking and pavement setbacks shall be permitted as shown on the Final Site Plan. 8. A Final Sign Plan showing the proposed sign elevation, materials and dimensions, shall be provided for the Final Planned Development Agreement. A Sign Permit is required prior to sign installation. 9. Building address numbers shall be installed consistent with the provisions of Section 2.78 of City Code. 10. Mechanical equipment shall be screened from off -site views as shown on the Site Plan. Roof mounted vents and other appendages shall match the roof color. 11. The Final Site Lighting Plan shall be revised to include pedestrian lighting at the doorways and along sidewalks where pedestrian use is anticipated during hours of darkness. 12. The Final Landscape Plan shall be revised to include additional plant materials between the surface parking and Station Trail. 13. In accordance with Section 11.70, Subd. 12 -B -3 of the City Code, a financial guarantee for the site landscaping shall be submitted at the time of Building Permit application. The guarantee shall cover two calendar years following satisfactory completion and shall be released only upon inspection and written notice of conformance by the city. For any landscaping that is unacceptable, the applicant shall replace the material to the satisfaction of the city before the guarantee is released. Where this is not done, the city, at is sole discretion, may use the proceeds of the performance guarantee to accomplish performance. 14. The applicant shall provide tree mitigation as required per the City of Eagan's Tree Preservation ordinance. 15. The applicant shall provide an updated Tree Inventory and Tree Mitigation Plan at the time of Building Permit application for the Phase 2 expansion, for review and approval of the City Forester. The Plan shall identify additional trees proposed to be removed, and actual mitigation due will be calculated based on the current plan at that time. 16. The applicant shall protect the preserved individual tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on site. 17. The applicant shall contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 18. The developer shall dedicate restricted access in favor of the City along the entire length of Wescott Woodlands, within the development, in a form acceptable to the City Attorney. City Council Meeting Minutes November 18, 2014 5 page 19. The applicant shall submit a proposal /infrastructure plan, for review and approval by City staff and incorporation in the Final Planned Development Agreement, to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. 20. The developer shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve a Final Plat ( Stonehaven 81" Addition) to create one lot upon 3.7 acres currently described as Outlot E, Stonehaven 4t" Addition. Aye: 5 Nay: 0 NEW BUSINESS COMPREHENSIVE GUIDE PLAN AMENDMENT— RYLAND HOMES /GIFT OF MARY PROPERTY City Administrator Osberg noted City Staff received a request from the applicant requesting the item be continued to the December 16, 2014 City Council meeting. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire thanked City staff for their hard work on the 2nd Annual Budget Connect that aired on E- TV and through the City's website on Monday, November 17tH There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Bakken moved, Councilmember Fields seconded a motion to adjourn the meeting at 7:35 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items Item 1 Action to be Considered: Accept the hiring of Joshua Wilske, IT Network Supervisor. Facts: ➢ This newly created position was approved during the 2014 budget process. Attachments: (0) Item 2 Action to be Considered: Approve the status change of the Fire Prevention Specialist position from part -time (20 hours per week) to full -time (32 hours per week) effective January 1St, 2015. Attachments: (0) Item 3 Append the City of Eagan Information Technology Policy to be incorporated into the City of Eagan Personnel Policy. Action To Be Considered: Approve the City of Eagan Information Technology Policy to be incorporated into the City of Eagan Personnel Policy. Facts: ➢ The City of Eagan Information Technology has been updated to incorporate the City's current technology environment. ➢ The Information Technology Policy will be included in the City of Eagan Personnel Policy. ➢ The City's Information Technology policy first was approved by City Council on November 5tH, 2009 and has had two amendments on June 21St, 2011 and July 17tH, 2012. ➢ The policy has various updates to bring it up to date with changes affecting the security practices as well as the use of mobile technologies. Attachments: (0) To view the proposed policy, please contact the City Administrator's office. Item 4 Action to be Considered: Accept the hiring of LuAnn Bayer, Clerical Technician IV, Police Records. Facts: ➢ City Council approved hiring for this position on July 15, 2014. Attachments: (0) Item 5 Action to be Considered: Accept the hiring CSO II /Animal Control Officer "to be named ". Facts: ➢ City Council approved hiring for this position on August 4, 2014. Attachments: (0) Item 6 Action To Be Considered: Approve the following recommendation of the Personnel Committee to adjust the City Administrator's compensation to meet the State's salary cap law: • For 2014 (retroactive to October 1, 2014), adjust the compensation of the City Administrator by decreasing the car allowance by $270.96 /month, and increasing the City's contribution to medical insurance by $270.96 /month. • For 2015, adjust the compensation of the City Administrator by decreasing the car allowance by $311.46 /month, and increasing the City's contribution to medical insurance by $311.46 /month. • For 2015, provide an additional vacation accrual of 9.87 hours to the City Administrator and authorize the City Administrator to exceed the vacation accrual cap by up to that amount. Facts: ➢ State law limits the total compensation for a City official at 110% of the Governor's salary with an annual inflation factor built in. ➢ In 2014 and 2015, the City Administrator's salary will be over the salary cap. ➢ The City previously addressed this same issue in 2007 -2012 for the City Administrator's salary. ➢ The Personnel Committee reviewed the City's past practice and the advice of the City Attorney on options available to the City under the salary cap law. ➢ The personnel committee is recommending that the compensation of the City Administrator be reduced by the amount in which it is over the cap and in place of that reduced compensation, adjust the City's contribution to the Administrator's health insurance and vacation balance to make up the difference. ➢ The total compensation for the City Administrator does not change as a result of the adjustments being recommended. Attachments: (0) Item 7 Action to be Considered: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division Job Title Preschool Phelps, Anne Parks & Rec Teacher Program Hemmingson, Mike Parks Assistant Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated November 14 and 21, 2014 as presented. Attachments: (2) CC -1 Check register dated November 14, 2014 CC -2 Check register dated November 21, 2014 Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA D. Approve proposed 2015 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage /Water Quality), Cascade Bay, Civic Arena, Community Center, and Fiber Infrastructure (AccessEagan) Action To Be Considered: Approve the proposed 2015 Enterprise Fund budgets for Public Utilities (Water, Sanitary Sewer, Street Lighting, and Storm Drainage /Water Quality), Cascade Bay, Civic Arena, Community Center and Fiber Infrastructure (AccessEagan). Facts: ➢ The City Council reviewed all of the Enterprise Fund budgets at the October 14, 2014 special meeting. ➢ No changes from the October presentation are proposed for the Enterprise Fund Budgets. ➢ User fees are the primary revenue source of Enterprise Fund budgets. ➢ The Community Center Fund includes a tax levy that is used to pay for the 2009B (Refunding bonds) Debt Service. The levy is Market Value -based and is required by the bond covenants; it is not optional. The Bonds will mature in 2021. Attachments: (1) CD -1 Enterprise Funds Revenue and Expense summaries Public Utilities Fund 2015 Budget Revenue and Expense Summary Expenses: Personal services 1,685,500 Sanitary Street Storm Water 2,877,900 Supplies, repairs, maint. Water Sewer Lighting Drainage Quality TOTALS Revenues: 2,137,100 637,900 661,700 192,000 223,700 3,852,400 Service charges $ 4,598,000 $ 6,561,000 $ 653,000 $ 554,600 $ 913,900 $ 13,280,500 Connection permits 8,000 8,000 - - - 16,000 Meter sales 40,000 - - - 40,000 Other 12,200 3,000 - - 45,000 60,200 Total revenues $ 4,658,200 $ 6,572,000 $ 653,000 $ 554,600 $ 958,900 $ 13,396,700 Expenses: Personal services 1,685,500 668,700 9,000 108,800 405,900 2,877,900 Supplies, repairs, maint. 423,900 75,700 - 8,600 73,700 581,900 Other services & charges 2,137,100 637,900 661,700 192,000 223,700 3,852,400 Merchandise for resale 20,100 - - - - 20,100 Capital 988,000 992,500 90,000 7,200 2,077,700 MCES disposal charges - 4,615,000 - - 4,615,000 Total expenses* $ 5,254,600 $ 6,989,800 $ 670,700 $ 399,400 $ 710,500 $ 14,025,000 Net operating cash inflow (outflow) (596,400) (417,800) (17,700) 155,200 248,400 (628,300) *Excluding depreciation expense Other non - departmental revenues: Interest income 170,000 Connection charges 330,000 Antenna lease revenue (excludes ECC allocation) 983,546 Other 48,500 Total - non -dept revenue 1,532,046 Net cash inflow (outflow) $ 903,746 Aquatic Facility (Cascade Bay) Fund 2015 Budget Revenues, Expenses and Other Disbursements 2012 2013 2014 2015 Actual Actual Budget Budget Revenues Daily Admissions /Season Pass $ 673,424 $ 692,987 $ 685,600 $ 662,900 Group Sales 118,030 110,001 121,500 130,000 Concessions 211,762 220,641 208,000 220,000 Classes / Camps 31,508 22,390 27,000 27,000 Merchandise Sales 13,187 14,880 11,300 17,000 Vending 428 - 1,000 - Rental 13,923 11,385 12,000 12,000 Interest 661 (3,621) - - Other 2,061 3,378 1,000 2,500 Total Revenues 1,064,984 1,072,041 1,067,400 1,071,400 Expenses Personal Services $ 543,550 $ 569,753 $ 621,500 $ 618,800 Parts & Supplies 72,180 67,648 89,700 84,400 Cost of Concession Sales 91,709 100,372 89,000 90,000 Services & Other Charges 169,290 203,696 195,500 187,000 Capital Outlay 3,043 3,959 1,800 1,800 Sub -total Expenses 879,772 945,428 997,500 982,000 Replenish operating cash 81,300 - - - Reserve for Renewal & Replacement 69,900 69,900 69,900 89,400 Total Operating Expenses and R &R $ 1,030,972 $ 1,015,328 $ 1,067,400 $ 1,071,400 Civic Arena Fund 2015 Budget Revenues, Expenses and Other Disbursements Non - Operating Disbursements Debt Service Payments 2012 2013 2014 2015 Total Expenses /Non -Op Disbursements Actual Actual Budget Budget Revenues Group Sales $ 245,848 $ 265,799 $ 255,000 $ 252,500 Concessions 60,962 58,257 64,000 62,200 Merchandise Sales 9,455 9,919 9,100 9,700 Vending 19,266 18,753 18,000 18,000 Rental 665,863 699,548 691,500 674,000 Other 26,499 18,592 17,000 17,000 Total Revenues 1,027,893 1,070,868 1,054,600 1,033,400 Expenses Personal Services $ 498,906 $ 548,706 $ 493,200 $ 534,500 Parts & Supplies 47,572 51,501 49,000 48,000 Cost of Concession Sales 45,952 42,832 45,000 45,500 Services & Other Charges 230,246 253,825 236,100 247,400 Capital Outlay 22,174 13,942 1,700 12,200 Sub -total Expenses 844,850 910,806 825,000 887,600 Capital Equipment Allocation - - 10,000 - Reserve for Renewal & Replacement - - 120,200 120,200 Total Operating Expenses and R &R $ 844,850 $ 910,806 $ 955,200 $ 1,007,800 Non - Operating Disbursements Debt Service Payments 183,373 36,507 99,400 25,600 Total Expenses /Non -Op Disbursements $ 1,028,223 $ 947,313 $ 1,054,600 $ 1,033,400 Eagan Community Center Fund 2015 Budget Revenues, Expenses and Other Disbursements Revenues Personal Trainers Equipment Rental Parks /Rec Programming Concessions /Vending /Merchandise Sales Group Sales Daily Admissions Memberships Room & Facility Rentals Contract Revenue Passport Processing ECVB Rent Other Total Revenues Other Financing Sources Antenna Lease Revenues Total Revenues /Other Financing Sources Expenses Personal Services Parts & Supplies Cost of Merchandise Sales Services & Other Charges Capital Outlay Total Operating Expenses Reserve for Renewal & Replacement Total Operating Expenses and R &R 2012 2013 Actual Actual 2014 2015 Budget Budget $ 69,388 $ 61,164 $ 80,000 $ 70,000 20,154 22,558 29,800 30,000 8,991 11,950 11,000 10,000 81,501 110,757 120,000 82,700 35,224 42,609 40,000 38,500 104,081 9 7, 684 105,000 100,000 584,576 613,756 610,000 650,000 261,129 275,613 341,000 321,000 88,832 87,888 95,500 99,000 13,578 14,118 14,000 14,000 71,518 46,314 3,000 3,000 1,338,972 1,384,411 1,449,300 1,418,200 304,072 363,945 310,500 354,500 $ 1,643,044 $ 1,748,356 $ 1,759,800 $ 1,772,700 $ 1,084,737 $ 1,118,975 $ 1,141,700 $ 1,169,400 59,162 64,769 57,600 56,700 34,470 51,958 43,800 33,300 271,677 338,364 341,700 333,100 25,374 28,060 16,800 22,200 1,475,420 1,602,126 1,601,600 1,614,700 158,000 158,000 158,000 158,000 $ 1,633,420 $ 1,760,126 $ 1,759,600 $ 1,772,700 Debt Service -- voter - approved tax levy 986,483 1,060,396 1,060,600 1,057,600 Revenues State Grants Investment Income Rental Fiber tease Other Total Revenues Expenses Personal Services Parts & Supplies Services & Other Charges Capital Outlay Project - Contract Total Expenses Fiber Infrastructure (AccessEagan) 2015 Budget Revenues, Expenses and Other Disbursements 2012 Actual 2013 Actual 2014 2015 Budget Budget $ - $ - $ 2,600 $ - 1,124 (1,050) - - 5,644 7,639 - - - 641 86,500 111,500 62,974 - - - 69,742 7,230 89,100 111,500 $ - $ - $ 107,300 $ 123,300 - - 10,600 4,700 68,349 77,692 131,700 162,900 4,148 2,568 204,200 64,000 4,060 543 175,000 210,000 76,557 80,803 628,800 564,900 Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA E. Approve 2015 Special Revenue Funds Budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment Fund (MIF) Revolving Loan Fund, Cedar Grove Special Services District Fund, Cable TV Franchise Fees Fund, E -TV Fund and the Parking Ramp Fund. Action To Be Considered: Approve the 2015 budgets for the following Special Revenue Funds: Housing Fund DWI Forfeiture Fund MIF Revolving Loan Fund Cedar Grove Special Services District Fund Cable TV Franchise Fees Fund E -TV Fund Parking Ramp Fund Facts: ➢ For financial reporting purposes, it is required that the City Council adopt each of these budgets. ➢ The purpose of each fund, the revenue sources, and the expenditure categories are listed for each fund in the attachments. ➢ The Council reviewed the E -TV Fund budget at workshop in October. There are no tax levies related to these funds. Attachments: (1) CE -1 Special Revenue Fund budgets Its' of Ea aR 2015 Proposed Budget Operating Budget 410� City of Eap 2015 Proposed Budget Operating Budget Special Revenue Funds — Housing Fund (113) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Housing Fund is to: • Provide financing for future housing - related developments within the City. • The fund was established in 1998 as the consolidation of the Housing Revenue Bonds Fund and the Housing and Redevelopment Authority (HRA) Fund. • The Housing Revenue Bonds Fund accounted for annual fees collected on the principal balance of revenue bonds issued under the City's name. • The HRA Fund accounted for the tax increment financing (TIF) proceeds and expenditures of the Cinnamon Ridge Apartments interest rate reduction program. The TIF district expired in 1997 and a note was issued by Cinnamon Ridge to the City in the amount of the total TIF proceeds. In 1998, the City sold its interest in the note to a third party for $1,200,000, and as a component of this transaction, the proceeds of the closing were loaned to the Cascade Bay Aquatic Facility. In 2011, the $545,000 balance of the Cascade Bay loan was forgiven. The Special Revenue Housing Fund is responsible for the following functions: • To account for annual fees collected on the principal balance of revenue bonds issued under the City's name used to finance multi - family housing developments. City of Eap 2015 Proposed Budget Operating Budget Fund Balance, Beginning of Year Revenues: Housing Bond Fees Interest on Investments Total Revenues Other Financing Sources: Interest on Loan Tota I Other Fi na nci ng Sources Total Revenues and Other Financing Sources Expenditures: Monitoring Fee Contractual Services Total Expenditures Other Financing Uses Transfer Out- Cedar GroveTIF Transfer Out - Cascade Bay Tota I Other Fi na nci ng Uses Special Revenue Funds - Housing Fund (113) HIGHLIGHTS & CHANGES Overview: With the revised Cascade Bay financing arrangement in effect for 2012, housing bond fees and interest are the sole revenue sources for this fund. REVENUE & EXPENDITURE DETAIL 2012 2013 2014 2015 Actual Actual Budget Budget $ 199,087 $ 247,235 $ 282,852 $ 328,391 44,443 39,243 44,100 44,100 6,505 (876) 4,339 4,339 50,948 38,367 48,439 48,439 50,948 38,367 48,439 48,439 2,700 2,700 2,600 2,600 100 50 300 300 2,800 2,750 2,900 2,900 Fund Balance, End of Year $ 247,235 $ 282,852 $ 328,391 $ 373,930 City of Eap 2015 Proposed Budget Operating Budget Special Revenue Funds — DWI Forfeiture Fund (115) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue DWI Forfeiture Fund is to: • Account for money received from the court system related to DWI forfeitures. • The money accounted for in this fund is restricted for police operations. • This fund was created in 2006. The Special Revenue DWI Forfeiture Fund is responsible for the following functions: • Accounting for money received from the court system related to DWI forfeitures. • Purchase of new police equipment and police vehicles with DWI forfeiture monies. City of Eapn 2015 Proposed Budget Operating Budget Special Revenue Funds — DWI Forfeiture Fund (115) Fund Balance, Beginning of Year Revenues: DWI Forfeitures Other revenues Interest on Investments Tota I Revenues Expenditures: Parts and Supplies Conference & Training Professional Services Unmarked Traffic Vehicle Total Expenditures Fund Balance, End of Year HIGHLIGHTS & CHANGES Overview: No significant changes in revenues are anticipated; no significant changes in expenditures are planned. REVENUE & EXPENDITURE DETAIL 2012 2013 2014 2015 Actual Actual Budget Budget $ 6,919 $ 25,712 $ 49,286 $ 25,286 29,321 44,324 22,000 22,000 1 - - 26 (126) - - 29,348 44,198 22,000 22,000 6,408 - 10,555 14,216 11,000 11,000 - - 35,000 - 10,555 20,624 46,000 11,000 $ 25,712 $ 49,286 $ 25,286 $ 36,286 City of ER III 2015 Proposed Budget Operating Budget Special Revenue Funds — Parking Ramp (116) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Parking Ramp Fund is to: • Account for the care and maintenance of the Cedar Grove Parking Ramp. • This fund is new for 2015. The Special Revenue Parking Ramp Fund is responsible for the following functions: • Accounting for revenues and expenditures to pay for the maintenance of the Parking Ramp. • Accounting for revenue for the replacement of the ramp. *—City o Eap 2015 Proposed Budget Operating Budget Special Revenue Funds ® Parking Ramp (116) HIGHLIGHTS & CHANGES Overview: 2015 is the first budget year for the Parking Ramp. REVENUE & EXPENDITURE DETAIL 2012 2013 2014 2015 Actual Actual Budget Budget Fund Balance, Beginning of Year $ - $ - $ - $ - Revenues: Property Taxes - - 60,000 Simon Contribution - - - 235,170 Other Revenue - - - Total Revenues - 295,170 Expenditures: Parts and Supplies - - - Maintenance Contracts - - 289,844 Insurance - - - 11,850 Landscape Material & Supplies - - - - Buildings - - - Other Improvements - - - Total Expenditures - - - 301,694 Fund Balance, End of Year $ - $ $ $ (6,524) City of Eap 2 015 Proposed Budget Special Revenue Funds — MIF Revolving Loan Fund (118) PURPOSE & DESCRIPTION The purpose of the Minnesota Investment Fund (MIF) Revolving Loan Special Revenue Fund is to: ® Create and grow a lending program to Eagan businesses that can create jobs through investment in capital expansion. Currently, only a single loan is in place, but collections on the existing loan will provide additional funds that can be loaned to other businesses to create more jobs. Operating Budget In 2009, the City received the full amount of the initial loan, $350,000, as a grant from the State MIF to make the loan. Under the terms of the City's agreement with the MIF, 80% of the loan payments collected are to be returned to the State, and the remaining 20% are to be retained by the City for the purpose of making additional loans in the future. City of ap 2015 Proposed Budget Operating Budget Special Revenue Funds — MIF Revolving Loan Fund (118) Fund Balance, Beginning of Year Revenues: Biothera loan payments Intergovernmental Revenue Interest income Total Revenues Expenditures: MIF Repayment to State MIF Loan Total Expenditures Excess of Revenue Over(Under) Expenditures Fund Balance, End of Year HIGHLIGHTS & CHANGES Overview: The loan to Biothera was made in 2009. Activity in the fund consists of receipt of the monthly payments from Biothera and the related payment to the State's Minnesota Investment Fund (MIF) of 80% of receipts. It is expected that Databank will be receiving a forgivable State MIF loan in the amount of $150,000 in 2015. REVENUE & EXPENDITURE DETAIL 2012 2013 2014 2015 Actual Actual Budget Budget $ 28,829 $ 40,396 $ 51,727 $ 63,327 57,409 57,409 57,400 57,400 - - - 150,000 85 (150) 100 100 57,494 57,259 57,500 207,500 45,927 45,927 45,900 45,900 - 150,000 45,900 195,900 11,567 11,332 11,600 11,600 40,396 $ 51,727 $ 63,327 $ 74,927 *City of Eap 2015 Proposed Budget Operating Budget Special Revenue Funds — Cedar Grove Special Services District (119) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Cedar Grove Special Services District is to: • Account for taxes collected and expenditures made pertaining to the Cedar Grove area special services tax district. • The special services tax district was established in 1995. The Special Revenue Cedar Grove Special Services District is responsible for the following functions: • To provide sign maintenance and turf maintenance for the Cedar Grove area 2015 Proposed Budget Operating Budget Special Revenue Funds — Cedar Grove Special Services District (119) HIGHLIGHTS & CHANGES Overview: No levy is proposed for 2015 as fund balance is sufficient to fund budgeted expenditures. REVENUE & EXPENDITURE DETAIL 2012 2013 2014 2015 Actual Actual Budget Budget Fund Balance, Beginning of Year $ 3,508 $ 2,523 $ 2,514 $ 1,514 Revenues: Interest on Investments Total Revenues Expenditures: Mowing & weed control Total Expenditures Excess of Revenue Over (Under) Expenditures Fund Balance, End of Year 16 (9) - 16 (9) - 1,000 1,000 1,000 - 1,000 - (984) (9) (1,000) - $ 2,523 $ 2,514 $ 1,514 $ 1,514 city of Eapn 2015 Proposed Budget Operating Budget Special Revenue Funds — Cable TV Franchise Fee Fund (196) PURPOSE & DESCRIPTION The purpose and description of the Special Revenue Cable TV Franchise Fee Fund is to: • Account for franchise fees paid to the City from the local cable franchises. • Restricted for communications and cable television activities. The Special Revenue Cable TV Franchise Fee Fund is responsible for the following functions: • The money is used for communications and cable television related activities, primarily the Communications Department budget and the City's share of the funding for Eagan Television (E -TV) ® I is City of Hap 2015 Proposed Budget Operating Budget Special Revenue Funds s Cable TV Franchise Fee Fund (196) Expenditure by Category E -TV Opns Transfer _ COMM. 42% Dept. Transfer - 58% Professional Services 200 Fund Balance, Beginning of Year Revenues: Cable TVFranchise Fees Interest on Investments Total Revenues HIGHLIGHTS He CHANGES Overview: The fund continues to support the Communications budget in the General Fund and the non - PEG - eligible expenditures of the E -TV Fund. No significant changes in revenues are anticipated. REVENUE & EXPENDITURE DETAIL 2012 2013 2014 2015 Actual Actual Budget Budget $ 1,949,519 $ 1,955,068 $ 1,960,916 1 $ 1,843,516 791,138 826,006 782,000 782,000 10,150 (7,956) 7,000 7,000 801,287 818,050 789,000 789,000 Expenditures: Capital Equi pment per CI P - - - Professional Services 200 100 - - Total Expenditures 200 100 - Other Financing Uses: Transfer to General Fd - Communications 441,680 440,814 523,000 546,300 Transfer to E -TV Fd - non - PEG - eligible 353,858 371,288 383,400 394,800 Transfer to Fiber Infrastructure Fund - - - - Total Other Financing Uses 795,538 812,102 906,400 941,100 Total Expenditures and Other Financing Uses 795,738 812,202 906,400 941,100 Fund Balance, End of Year $ 1,955,068 $ 1,960,916 $ 1,843,516 $ 1,691,416 City of Eagn 2015 Proposed Budget Operating Budget E -TV (197) Responsible Manager: Tom Garrison, Director of Communications PURPOSE & DESCRIPTION Eagan Television (E -TV) creates public, educational, and government cable TV programming through a partnership of volunteers and professional staff. E -TV also provides television production equipment facilities, and channel time to televise locally - produced programming. It is cable programming by the community, for the community. PERFORMANCE INDICATORS 2012 2013 2014 2015 Description Actual Actual Estimate Target Monthly Staff Program Production 16 18 20 24 Monthly Access Show Production 23 23 25 30 New Volunteers 110 134 175 200 Outside Revenue $14,388 $27,846 $35,000 $40,000 Opportunities For Youth 12 -18 43 106 125 140 410' City of Eap 2015 Proposed Budget Operating Budget E -TV (197) Responsible Manager: Tom Garrison, Director of Communications HIGHLIGHTS & CHANGES Overview: The Eagan Television (E -TV) operational budget is proposed to increase 10.0% or $54,200. The increase is predominately due to franchise negotiations that occur every 10 to 15 years. The negotiations are programmed to cost $77,000 in 2015. Without the Legal costs for negotiations the operational budget would decrease by 4.2% or $22,800. The E -TV budget is funded by non - taxpayer dollars. The sources of funding are franchise fees paid by Comcast and a small fee on local subscriber bills which supports capital equipment for Public, Educational and Governmental (PEG) public access facilities. Highlight /Change 1: Cable Franchise Renewal Expenditures transition from technical studies in prior years to actual negotiations. Complicating matters the City has been told it will also receive a request to transfer the franchise to an as yet unnamed spin off company to be run by another operator, Charter Communications. This necessitates a financial review of that company's ability to deliver under the terms of any newly negotiated franchise. This will strengthen Eagan's negotiating position and help us hold the line against the erosion of millions of dollars of PEG and Franchise support Eagan has received since 1999. Financial Impact: $40,200 increase in what should be final year of contract negotiations. Service Level Impact: This will take a significant amount of Director Garrison's time, but should not affect day -to -day E -TV operations. Highlight /Change 2: The production revenue budget is proposed to increase $5,000 or 14.2 %. Through increased summer camp offerings as well as increased outside video production projects, E -TV is pacing at roughly 108% of our 2014 revenue budget. Growth is expected and anticipated in the 2015 Budget of at least an additional 7 to 12% in 2015. Financial Impact: $5,000 or 14.2% Increase in production revenue. Service Level Impact: The additional projects will allow us to increase our production revenue with no impact on our other duties. Expenditure by Category I Personal I Services 65%i Parts and Supplies 5% Capital Services and Other Outlay Charges 4% � .. .............. ................... . ..... ... ................. _........__ .... _ ...................... ... __ ....... ...._.... _ ................ ._ 26% .................. __................... E -TV (197) Responsible Manager: Tom Garrison, Director of Communications HIGHLIGHTS & CHANGES Overview: The Eagan Television (E -TV) operational budget is proposed to increase 10.0% or $54,200. The increase is predominately due to franchise negotiations that occur every 10 to 15 years. The negotiations are programmed to cost $77,000 in 2015. Without the Legal costs for negotiations the operational budget would decrease by 4.2% or $22,800. The E -TV budget is funded by non - taxpayer dollars. The sources of funding are franchise fees paid by Comcast and a small fee on local subscriber bills which supports capital equipment for Public, Educational and Governmental (PEG) public access facilities. Highlight /Change 1: Cable Franchise Renewal Expenditures transition from technical studies in prior years to actual negotiations. Complicating matters the City has been told it will also receive a request to transfer the franchise to an as yet unnamed spin off company to be run by another operator, Charter Communications. This necessitates a financial review of that company's ability to deliver under the terms of any newly negotiated franchise. This will strengthen Eagan's negotiating position and help us hold the line against the erosion of millions of dollars of PEG and Franchise support Eagan has received since 1999. Financial Impact: $40,200 increase in what should be final year of contract negotiations. Service Level Impact: This will take a significant amount of Director Garrison's time, but should not affect day -to -day E -TV operations. Highlight /Change 2: The production revenue budget is proposed to increase $5,000 or 14.2 %. Through increased summer camp offerings as well as increased outside video production projects, E -TV is pacing at roughly 108% of our 2014 revenue budget. Growth is expected and anticipated in the 2015 Budget of at least an additional 7 to 12% in 2015. Financial Impact: $5,000 or 14.2% Increase in production revenue. Service Level Impact: The additional projects will allow us to increase our production revenue with no impact on our other duties. 4911111, City of Hap 2015 Proposed Budget Operating Budget E -TV (197) Responsible Manager: Tom Garrison, Director of Communications EXPENDITURE SUMMARY POSITION INVENTORY Personnel Actual Actual Budget Budget Expenditure 2012 2013 2014 2015 Personal Services $ 352,552 $ 369,136 $ 375,900 $ 388,900 Parts and Supplies 26,455 24,043 31,600 30,100 Services and Other Charges 67,116 124,582 113,800 155,500 Capital Outlay 146,819 188,373 21,600 22,600 Total $ 592,941 $ 706,134 $ 542,900 $ 597,100 POSITION INVENTORY Personnel 2012 2013 2014 2015 Hours Studio Supervisor 1 1 1 1 2,080 Cl i ent Servi ces Coordi nator 1 1 1 1 2,080 Govt Programming Coordinator 1 1 1 1 2,080 Field Coordinator /Video Specialist 1 0 0 0 0 Videographer /Editor 0 1 1 1 2,080 Total 4 4 4 4 8,320 WORK PLAN 2015 Activity Routine 1 Supervision of PEG channels for Eagan 2 Provide and maintain public access facilities 3 Provide training for PAfacility and equipment 4 Facilitate, organize and executethe playback of all sponsored PAshows 5 Provide coverage of community events 6 Provide coverage of all Eagan government meetings 7 Provide video production services to City of Eagan departments 8 Provide video production services to revenue generating clients 9 Assist Comcast customers with complaints 10 Provide video production services to Thomson Reuters in exchange for rent REVENUE SUMMARY Non -PEG 353,858 372,781 Actual Actual Revenue 2012 2013 4689 PEG fees (total) $ 364,808 $ 371,671 Less: PEG fees used for current year CIP - E -TV - - PEG fees used (available) for future cap. exp. - - Net PEG fees used for E -TV operations 364,808 371,671 4690 City contribution -from Cable Franchise Fees fund 4695 E -TV dubbi ng 4699 Class fees 4696 Dub /Rental /Paid production CIP(PEG) E -TV Master Control Upgrade CIP(PEG) Edit Suite Computer Replacements 353,858 371,288 1,657 1,438 8,040 12,335 CAPITAL PURCHASES $ 12,905 42,720 Total $ 55,625 Oily of Eap 2015 Proposed Budget Operating Budget E -TV (197) Responsible Manager: Tom Garrison, Director of Communications LINE ITEM DETAIL 2012 2013 2014 2015 Actual Actual Budget Budget 6110 SALARI ES AND WAGES- REGULAR 250,875 265,317 267,400 273,500 6112 OVERTIME - REGULAR 4,941 3,641 3,000 3,000 6130 SALARI ES AND WAGES-TEMPORARY 19,881 19,160 18,500 20,000 6142 PERA- COORDINATED 19,586 20,200 20,900 22,200 6144 FICA 20,266 20,845 22,100 22,700 6151 HEALTH INSURANCE /VEBA 36,064 38,926 42,100 45,500 6155 WORKERS COMPENSATION 938 1,046 1,900 2,000 PERSONAL SERVICES 352,552 369,136 375,900 388,900 6210 OFFICESUPPLIES 225 562 500 500 6212 OFFICE SMALL EQUIPMENT - 255 500 500 6215 REFERENCE MATERIALS 34 160 500 500 6220 OPERATING SUPPLIES - GENERAL 7,876 6,181 9,300 9,300 6224 CLOTHING /PERSONAL EQUIPMENT - - 2,000 1,000 6231 MOBILEEQUIPMENTREPAIR - PARTS 1,595 1,313 2,000 2,000 6232 SMALL EQUIPMENT REPAIR - PARTS 3,479 2,831 2,500 2,000 6235 FUEL, LUBRICANTS, ADDITIVES 2,166 1,369 2,000 2,000 6270 COMPUTER SOFTWARE 11,080 11,372 12,300 12,300 PARTS & SUPPLIES 26;455 24,043 31,600 30,100 6310 PROFESSIONAL SERVICES- GENERAL 1,148 7,962 39,800 2,500 6311 LEGAL 5,650 20,558 - 77,500 6313 PLANNING 3,618 37,412 - 6314 AUDITING 200 100 - - 6346 POSTAGE 48 130 500 500 6347 TELEPHONE SERVICE & LINE CHARGES - - 100 100 6353 PERSONAL AUTO /PARKING 10 - 100 100 6355 CELLULAR TELEPHONE SERVICE 1,961 1,784 2,700 4,200 6357 GENERAL ADVERTISING - 1,100 3,200 2,800 6359 LEGAL NOTICE PUBLICATION - 200 - 6370 GENERAL PRINTING AND BINDING - 166 1,000 3,700 6385 INSURANCE 7,400 7,400 7,400 7,400 6405 ELECTRICITY 12,000 12,000 12,000 12,000 6425 MOBILEEQUIPMENTREPAIR - LABOR 925 - 1,500 1,500 6426 SMALLEQUIPMENTREPAIR - LABOR 3,772 325 5,500 4,000 6457 MACHINERY& EQUIPMENT RENTAL - - 400 200 6475 MISCELLANEOUS 6,283 5,146 5,000 5,000 6476 CONFERENCES AND SCHOOLS 1,155 3,258 4,600 4,600 6477 LOCAL MEETING EXPENSES 141 388 800 200 6479 DUES AND SUBSCRIPTIONS 3,105 3,093 4,500 3,600 6480 LICENSES, PERMITS AND TAXES 16 - - - 6569 MAINTENANCE CONTRACTS 19,685 23,761 24,500 25,600 OTHER SERVICES AND CHARGES 67,116 124,582 113,800 155,500 TOTAL OPERATING 446,122 517,761 521,300 574,500 10.2% 6640 MACHINERY /EQUIPMENT 9,709 87,823 15,200 15,000 6660 OFFICE FURNISHINGS /EQUIPMENT - 160 400 1,600 6670 OTHER EQUIPMENT 137,110 95,252 - - 6680 MOBILE EQUIPMENT 5,138 6,000 6,000 TOTAL CAPITAL 146,819 188,373 21,600 22,600 4.6 TOTAL E -TV 592,941 706,134 542,900 597,100 10.0% Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA F. Approve 2015 Eagan Convention Visitors Bureau (ECVB) Budget Action To Be Considered: Approve the 2015 Eagan Convention Visitors Bureau Budget Facts: • The City Council reviewed the ECVB 2015 budget and heard remarks from Mr. Cory, the President and CEO of the ECVB, at the October 14, 2014 special meeting. • No changes from the October presentation are proposed for the ECVB budget. • In summary, the 2015 ECVB budget features a 13.3% increase over FY 2014. The increase is fueled by expected growth in hotel occupancy, the addition of a new hotel in 2015, and average daily rates generated by growth in leisure travel to Eagan. • While the ECVB Board operates independently from the City, Section 3.2 of the Operating Agreement with the City of Eagan requires the ECVB to submit its work plan and operating budget to the City Council for its "review and approval." Attachments: (1) CF -1 Eagan Convention Visitors Bureau Budget Eagan Convention & Visitors Bureau Proposed 2015 Budget 2012 2013 2014 2015 Actual Actual Budget Budget INCOME Lodging tax $ 782,843 $ 843,379 $ 866,250 $ 1,020,000 Other 12,674 11,711 8,000 8,900 Utilization of reserves 125,000 100,000 100,000 75,000 Total Income 920,517 955,090 974,250 1,103,900 EXPENSES Personnel 266,647 285,699 289,225 298,500 Other 138,000 139,917 131,000 146,500 Office 11,460 11,098 8,000 8,000 Marketing 453,635 471,981 512,525 609,900 Travel & Entertainment 20,043 25,904 33,500 41,000 Total Expenses 889,785 934,599 974,250 1,103,900 Net income $ 30,732 $ 20,491 $ - $ - Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA G. Approve Resolution renewing existing alcohol licenses for 2015 Action To Be Considered: To approve a resolution renewing existing alcohol licenses for 2015. Facts: ➢ The breakdown of the alcohol license renewals for the year 2015 are anticipated to be as follows: 0 15 Off -Sale Liquor 0 34 On -Sale Liquor 0 9 On -Sale Wine and Beer 0 3 On -Sale Beer 0 12 Off -Sale Beer 0 1 Brewpub Off -Sale Malt Liquor 0 1 Sports /Convention Facility ➢ The proposed resolution includes those establishments that have submitted a complete renewal package. The remainder of the license renewals will be approved by the City Clerk, as authorized by the City Council, when a completed renewal package is submitted. Attachments: (1) CG -1 Resolution RESOLUTION NO. CITY OF EAGAN RENEWING ALCOHOL LICENSES FOR 2015 WHEREAS, the following alcohol licensees have completed renewal applications and paid a license fee for the renewal of their alcohol licensed; and WHERAS, the Eagan Police Department has reviewed the renewal applications as they are on file with the City Clerk; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby grants and approves, effective January 1, 2015 to December 31, 2015, the following alcohol licenses as follows: On -Sale License Name Ansari Brothers, Inc. Apple Minnesota, LLC Blazin Wings, Inc. ERJ Dining IV, LLC Cedarvale Bowl, Inc. El Parian Mexican Restaurant, Inc. GM Eagan LLC HGIE, LLC Wheatstone Restaurant Group, LLC Eagan Jake's, Inc. Jensen's Supper Club, Inc. Lost Spur Golf Course, Inc. Wadsworth Old Chicago, Inc. Wildcats Bar and Grill. LLC License Name Cellars Wines /Spirits /Eagan Inc. Kowalski Companies, Inc. luor License and Sunday Li( DBA Ansari's Mediterranean Grill & Bar Applebee's Neighborhood Grill & Bar Buffalo Wild Wings Grill & Bar Chili's Grill & Bar Cedarvale Lanes /Fitz's Bar & Grill El Parian Mexican Restaurant Green Mill Restaurant & Bar Hilton Garden Inn Eagan Houlihans Jake's City Grille Jensen's Food & Cocktails Lost Spur Golf Course Old Chicago Pizza Wildcats Bar and Grill Off -Sale Liquor Licenses DBA Cellars Wine & Spirits Kowalski's Eagan Wine Market ,r License Location 1960 Rahncliff Court 1335 Town Centre Drive 1280 Promenade Place 3625 Pilot Knob Road 3883 Cedar Grove Parkway 1960 Cliff Lake Road #117 1940 Rahncliff Court 1975 Rahncliff Court 1294 Promenade Place 1288 Promenade Place 3840 Rahn Road 2750 Sibley Memorial Hw, 1312 Town Centre Drive 1448 Yankee Doodle Road Location 2113 Cliff Road 1646 Diffley Road T's Discount Liquor, Inc. Big Discount Liquor 3900 Cedar Grove Parkway Prosperity Liquor, Inc. T L Liquors 1565 Cliff Road, Suite 18 & 19 Off -Sale 3.2 Percent Malt Liquor Beer License License Name DBA Location Kwik Trip, Inc. Kwik Trip #662 3145 Dodd Road Holiday Stationstores, Inc. Holiday Stationstore #232 4595 Nicols Road On -Sale 3.2 Percent Malt Liquor (Beer) License License Name DBA Location Davanni's Inc. Davanni's Pizza 1960 Cliff Lake Road On -Sale Wine, Sunday Wine & 3.2 Percent Malt Liquor (Beer) License License Name DBA Location Smashburger Acquisition- Minneapolis, LLC Smashburger 1270 Promenade Place BE IT FURTHER RESOLVED that the City Council directs the City Clerk to issue said licenses. Motion by: Seconded by: Those in favor: Those against: Date: December 2, 2014 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2nd day of December, 2014. City Clerk Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA H. Approve Resolution directing the City Clerk to issue 2015 alcohol license renewals upon licensees' submission of renewal documents and fees Action To Be Considered: To approve a resolution directing the City Clerk to issue 2015 alcohol license renewals upon the licensees' submission of renewal documents and fees. Facts: In an effort to streamline the year -end license renewal process and to ensure the issuance of as many license renewals as possible prior to the December 31, 2014 expiration date, the following renewal process was instituted in 2009 per the direction of the City Attorney's office. ➢ All completed alcohol license renewals have been placed on the Consent Agenda as one action item for approval. All incomplete renewals items are identified in this agenda item. The City Council is being asked to direct the City Clerk to issue the incomplete license renewals upon the licensees' submission of all renewal documents and fees and successful review by the Police Department. ➢ All documentation and fees must be submitted to the City Clerk's office by 4:30 p.m. on December 31, 2014, at which time the City Clerk's authority to issue 2015 license renewals will cease. If a renewal application is incomplete in any way, the 2014 license will expire as of 12:01 a.m. January 1, 2015 and the establishment will be unable to sell alcohol until a new application is submitted, all fees are paid, and Council has approved the license. For some licenses, final approval by the State of Minnesota will also be necessary. ➢ The City Clerk's Office contacts every licensee whose renewal application has not been received or was incomplete to remind them that all renewal information and fees must be submitted prior to 4:30 p.m. on Dec. 31. ➢ The attached resolution identifies alcohol licensees within incomplete renewals. Attachments: (1) CH -1 Resolution RESOLUTION NO. CITY OF EAGAN DIRECTING THE CITY CLERK TO ISSUE 2015 ALCOHOL LICENSE RENEWALS WHEREAS, it is expected the following alcohol licensees will be renewing their alcohol licenses for the 2015 license period; NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby grants and approves, effective January 1, 2015 to December 31, 2015, the following alcohol licenses as follows: On -Sale Li uor License and Sunday Li or License License Name DBA Location T.C.B.H., Inc. Holiday Inn - MSP Airport /Eagan 2700 Pilot Knob Road Cliff Corporation Doolittles 2140 Cliff Road Casper's Cherokee Sirloin Room Eagan Inc. Cherokee Sirloin Room 4625 Nicols Road Cuz, Inc. LaFonda's de los Lobos 3665 Sibley Memorial Highway Kyoto Sushi, Inc. Kyoto Sushi 1250 Town Centre Drive Starks 1, Inc. Starks Saloon & Rickey's Cafe 3125 Dodd Road Latt, Inc. Valley Lounge 3385 Sibley Memorial Highway Bonfire Restaurant Company, LLC Axel's Bonfire 1555 Cliff Road Lone Oak Grill, LLC Lone Oak Grill 3010 Eagandale Place Hall & Convention Center, Inc. Royal Cliff 2280 Cliff Road Arzu's Restaurant Concept, Inc. Genghis Grill 1304 Town Centre Drive Andiamo Italian Ristorante, Inc. Andiamo Italian Ristorante 1629 Lena Court iBizPro, LLC Persis Indian Grill 1282A Town Centre Drive Cerrito Colorado, Inc. El Loro Mexican Restaurant 1428 Yankee Doodle Road Erika Aranda Fiesta Cancun Mexican Grill and Bar 4250 Lexington Ave S Ste 111 Cooper's Restaurant, Inc. Cooper's Restaurant 4185 South Robert Trail Cupcake, Inc. Cupcake /The Mason Jar 1565 Cliff Road, Suite 1 Webster Jacob, LLC Blue Stone Steak & Seafood 2864 Highway 55, Suite 200 Granite City Restaurant Operations, Inc. Granite City Food & Brewery 3330 Pilot Knob Road Saga Bar and Grill Corp. Saga Bar and Grill 525 Diffley Road #2020 Off -Sale 3.2 Percent Malt Liquor (Beer) License License Name DBA Location Daisy Petroleum Inc. Daisy Petroleum 4198 Pilot Knob Road Wal -Mart Stores, Inc. Wal -Mart Store #1786 1360 Town Centre Drive Eagan 2008 LLC Cub Foods #31794 1020 Diffley Road Eagan 2014 LLC Cub Foods 1276 Town Centre Drive Northern Tier Retail LLC SuperAmerica #4049 4200 East Highway 13 Northern Tier Retail LLC SuperAmerica #4182 1406 Yankee Doodle Road Northern Tier Retail LLC SuperAmerica #4335 1379 Town Centre Drive Northern Tier Retail LLC SuperAmerica #4464 2250 Cliff Road SUPERVALU INC. Cub Foods 1940 Cliff Lake Road Tung Ngo Inc. Sinclair Dinomart 1815 Diffley Road Off -Sale Liquor License License Name DBA Location Drinks Liquor, Inc. Drinks Liquor 3090 Courthouse Lane Perrier & Associates, Inc. Perrier Wine & Liquors 1960 Cliff Lake Road #101 Sidco, Inc. Big Top Wine & Spirits 1284 Town Centre Drive Byerly Beverages Inc. Byerly's Wines and Spirits 1299 Promenade Place Keltic Kowboy, LLC Black Diamond Liquors 525 Diffley Road, Suite 2050 Marko Erian, Inc. Eagan Liquor Mart 1454 Yankee Doodle Road Sam's West Inc. Sam's Club # 4738 3035 Denmark Avene Suite 1 Mayjune Corporation K- Liquor 1274 Lone Oak Road RCJC Enterprises, LLC MGM Wine & Spirits 4182 Pilot Knob Road SUPERVALU, INC. Cub Liquors 1016 Diffley Road, Suite 800 BK Discount Liquor, LLC BK Discount Liquor 4130 Blackhawk Road On -Sale 3.2 Percent Malt Liquor (Beer) License License Name DBA Location West End Fishing & Hunting Club, Inc. West End Fishing & Hunting Club 4899 Brooklyn Lane M. Cheng, Inc. Hong Wong 2139 Cliff Road On -Sale Wine, Sunday Wine & 3.2 Percent Malt Liquor (Beer) License License Name DBA Location The Noodle Shop Co. - Colorado, Inc. Noodles & Company 2000 Rahncliff Court, Suite 100 The Noodle Shop Co. - Colorado, Inc. Noodles & Company 1340 Town Centre Drive J & R Group, Inc. Italian Pie Shop & Winery 1438 Yankee Doodle Road Fratelli Tre, Inc. Carbone's Pizzeria 1665 Yankee Doodle Road Lone Oak Store, LLC Burgers and Bottles 1278 Lone Oak Road Nguyen Phong Classic Saigon Restaurant 1272 Town Centre Drive Sangat Inc. Indian Zayka 1260 Town Centre Drive Hoban Korean Restaurant, Inc. Hoban Korean Restaurant 1989 Silver Bell Road Sports or Convention Facility License License Name DBA Location Pear One, Inc. Roasted Pear 1501 Central Parkway Off -Sale Brew pub License License Name DBA Location Granite City Restaurant Operations, Inc. Granite City Food & Brewery 3330 Pilot Knob Road BE IT FURTHER RESOLVED that the license approvals are conditioned upon the licensees submitting the required renewal documents and the annual license fee and upon review and approval by the Eagan Police Department; BE IT FURTHER RESOLVED that the City Council directs the City Cleric to issue said licenses upon all aforementioned conditions being met and that the City Clerk's authority to issue the licenses shall expire at the close of business on December 31, 2014. Motion by: Seconded by: Those in favor: Those against: Date: December 2, 2014 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk- I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2nd day of December, 2014. City Clerk Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA I. Approve a Temporary On -Sale Liquor License and waive the license fee for Faithful Shepherd Catholic School on January 31, 2015. Action To Be Considered: To approve a temporary on -sale liquor license and waive the license fee for Faithful Shepherd Catholic School's Live and Silent Auction on January 31, 2015 at 3355 Columbia Drive. Facts: ➢ Faithful Shepherd Catholic School has requested a temporary on -sale liquor license be issued to them for their annual Live and Silent Auction on January 31, 2015. The event will be held inside the Faithful Shepherd Catholic School building, located at 3355 Columbia Drive. The event is a fundraiser for the school. ➢ Faithful Shepherd Catholic School has requested that the $150.00 license fee be waived. ➢ The application form has been submitted and deemed in order by staff. Following Council approval, the application will be forwarded to the Department of Public Safety — Alcohol and Gambling Enforcement Division for final approval. Attachments: (1) CI -1 Letter from Faithful Shepherd Catholic School F.gS�y9':Art$'gy�A'yP.j.1�'Lg 1 SHEPHERD D ���/ 7{! i�% C( � (A {'t7ll.D/Rlil4!:.v'dllenceand (Xodd' giflil are ezwah.4''1 dR, 30$ (;olumbhx Ih•ive. 1100nn, IMIntie nta 55121 Phone 651,406A747 mvivAesmn,nry O October 28th, 2014, Dear City Council Members, I respectfully request that the Eagan City Council waive the $160.00 application fee for a temporary liquor license to be used on January 31, 2016, We are holding our 1,101 annual Live and Silent Auction at Faithful Shepherd Catholic School and Tri- •Parish Center. The purpose of the Live and Silent Auction is fundraising. All proceeds will go to the school. Faithful Shepherd Catholic School will follow the City of'Eagan's ordinance amendment by incorporating procedures that will be followed to engage in the temporary sale of alcoholic beverages. ➢ The designated property of the event will be limited to the school grounds, which includes the school's building. The following security measures will be taken to ensure proper safety in enforcing alcohol beverage sale and consumption laws, crowd control, public safety, and check the ages and identification of all attendees. 9 No person tinder the age of 21 will be sold or served alcoholic beverages No person will sell or give alcohol beverages to an obviously intoxicated person, ➢ All persons who .consume, purchase, or possess an alcoholic beverage in the licensed area will be issued and required to wear a wristband, (Wristbands will be purchased from an approved vendor list provided from the City of Eagan.) 9 The Welcome Committee will verify proper photograph identification for those individuals that are under the age of 21. > No person selling -alcohol shall be intoxicated during his. or her work shift. A Licensee will post signs at all entrances of the school to notify the public that sales to and consumption of alcoholic beverages by person's under the age of 21 or to person intoxicated is prohibited. ➢ Licensee will provide volunteer private security to monitor the licensed area. > Licensee will follow the designated hours listed in the City of pagan procedures. 9 Licensee will designate an on -site manager of the licensed area who shall be within the licensed designated area at all times during the hours of sale. The onsite manager will complete training in alcohol beverage service and will train servers and security personnel in the same. If you have any questions, I can be reached at 6,55 1-406 -6747. Thank you for your consideration. Res aectfully subm'tted. M t�� L Od •ai•d� Assistant Principal Falthful Shephcnt Catholic School anti Tri- Parlsh Ceatkn• • Soming th( parishes (if St. john Neumann, St. Peter rout St. Thonttts lieeket. Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA J. Approve Exempt Permit for Faithful Shepherd Catholic School to hold a raffle on January 31, 2015 at 3355 Columbia Drive Action To Be Considered: To adopt a resolution approving an Exempt Permit for Faithful Shepherd Catholic School to conduct a raffle on January 31, 2015 at Faithful Shepherd Catholic School, 3355 Columbia Drive. Facts: ➢ Faithful Shepherd Catholic School has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements for the application have been met and staff deems it in order for approval. Attachments: (1) 0-1 Resolution RESOLUTION NO. _ CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT FAITHFUL SHEPHERD CATHOLIC SCHOOL WHERAS, Faithful Shepherd Catholic School has applied for an Exempt Permit to conduct a raffle on January 31, 2015; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for Faithful Shepherd Catholic School to conduct a raffle on January 31, 2015 at 3355 Columbia Drive. Motion by: Seconded by: Those in favor: Those against: Date: December 2, 2014 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2nd day of December, 2014. City Clerk Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA K. Approve a Temporary On -Sale Liquor License and waive the license fee for Trinity School at River Ridge, 601 River Ridge Parkway, on January 31, 2015. Action To Be Considered: To approve a temporary on -sale liquor license and waive the license fee for Trinity School at River Ridge's Winter Classic Events on January 31, 2015 at 601 River Ridge Parkway. Facts: ➢ Trinity School at River Ridge has requested a temporary on -sale liquor license be issued to them for its Winter Classic Events planned for January 31, 2015. The event will be held inside the school building, located at 601 River Ridge Parkway. The event is a fundraiser for the school. ➢ Trinity School at River Ridge has requested that the $150.00 license fee be waived. ➢ The application form has been submitted and deemed in order by staff. Following Council approval, the application will be forwarded to the Department of Public Safety — Alcohol and Gambling Enforcement Division for final approval. Attachments: (1) CK -1 Letter from Trinity School . TRINITY SCHOOLat River Midge ✓ V Rum ® Romum s Pw.c um October 21, 2014 Ms. Christina Scipioni City Clerk, City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 Dear Ms. Scipioni: Trinity School at River Ridge is applying for a Temporary On -Sale Liquor License for our Trinity School Winter Classic Events, Saturday, January 31, 2015. This document serves to provide the City of Eagan the necessary information about our event so that the City Council will approve our license at the next City Council Meeting. Thank you for working with us to help us secure the license. 1.. The Minnesota Department of Public Safety Application and Permit for Temporary On -sale Liquor License was completed and is included with this letter. An additional copy can be provided. 2. I will be faxing The Certificate of Liability Insurance from our insurance company. Our insurance meets or exceeds your requirements. An additional copy can be sent if needed. 3. The Trinity School Winter Classic will be held at Trinity School at River Ridge, 601 River Ridge Parkway, Eagan, Minnesota, 55121. The event will be held indoors within the school premises, and entrance into the Winter Classic will be through our east door, the "Event Entrance." 4. a. We have hired two security personnel for the event who will enforce alcohol beverage sale and consumption laws, crowd control and public safety. b. The beverage servers will require that any person desiring to purchase or be served liquor must show a valid photograph identification which will be checked to insure the person is 21 or older. Then the age of the person is verified, he /she will be issued a wristband which he /she will wear throughout the Winter Classic. No alcohol will be served to a guest who does not have a wristband. 5. No one selling alcohol shall be intoxicated or consume alcoholic beverages during their work shift. 6. Trinity school will post signs at the entrance notifying the public that sales to and consumption to alcoholic beverages by persons under the age of 21 or to persons .intoxicated is prohibited. 7. The alcoholic beverages will be available for sale or consumption from 5 -11 p,m. on Saturday, January 31, 2015. 8. Trinity School will designate an on -site manager in compliance with the City of Eagan's requirement. Trinity School at River Ridge requests that the City Council of Eagan wave the -$150 fee since, as a non -profit school organization. This is a fundraising event. If you have any additional questions, please contact me at the phone number below, Other Trinity School employees involved in the planning of the Winter Classic, include Jean Curtiss and Steve Hendrickson, Sincerely, Jennifer Theis Administrative Assistant Trinity School River Ridge Parkway Eagan, MN 55121 jtheis@trinityschools.org www,tsrr.org 651 -789 -2890, ext. 222 Fax: 651 -789 -2891 Cell: 651- 329 -3866 Agenda Information Memo December 2, 2014, Eagan City Council Meeting 141015-141"ITC1 01 R M. Approve On -Sale Liquor and Sunday Liquor License for Tres Amigos, LLC doing business as Teresa's Mexican Restaurant, 1008 Diffley Road. Action To Be Considered: To approve an On -Sale Liquor and Sunday Liquor License for Tres Amigos, LLC doing business as Teresa's Mexican Restaurant at 1008 Diffley Road. Facts: ➢ Felipe Mata, owner of Tres Amigos, LLC, has applied for an On -Sale Liquor License. ➢ The restaurant will be built at 1008 Diffley Road, which is within the Diffley Marketplace development. A Final Planned Development, which included approval for on -sale liquor, was approved for the site at the November 18, 2014 City Council meeting. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. Attachments: (0) Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA N. Approve On -Sale Wine and Sunday Wine License for Davanni's Inc. doing business as Davanni's Pizza /Hot Hoagies, 1960 Cliff Lake Road. Action To Be Considered: To approve an On -Sale Wine and Sunday Wine License for Davanni's Inc. doing business as Davanni's Pizza /Hot Hoagies at 1960 Cliff Lake Road. Facts: ➢ Davanni's Inc. currently holds a 3.2 Percent Malt Liquor (Beer) License for its restaurant located at 1960 Cliff Lake Road. ➢ Davanni's Inc. has submitted an application to add and On -Sale Wine and Sunday Wine License to its current 3.2 Percent Malt Liquor (Beer) License. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. Attachments: (0) Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA O. Approve Change in Ownership of the Off -Sale Liquor License for Sidco, Inc. doing business as Big Top Liquors, 1284 Town Centre Drive. Action To Be Considered: To approve a change in ownership of the Off -Sale Liquor License for Sidco, Inc. doing business as Big Top Liquors, 1284 Town Centre Drive. Facts: ➢ Sidco, Inc. has experienced a change in ownership. The new officers of Sidco, Inc. are Jay Applebaum, Nancy Rosenberg and Ellen Saffron. ➢ All required documents have been submitted, reviewed and deemed in order by City staff and the Police Department. Attachments: (0) Agenda information memo December 2, 2014 Eagan City Council meeting CONSENT AGENDA P. Approve resolution authorizing partial redemption of the 2005A Series improvement bonds Action to be considered: To approve a resolution authorizing partial redemption of the 2005A Series improvement bonds. Facts: ➢ Because a significant number of property owners have prepaid their special assessments, cash has accumulated in the 2005A Improvement Bond debt service fund. The cash balance is proposed to be used now to pay down the debt in advance of the due dates to save on interest costs. ➢ The 2005A bonds have a provision to allow for early redemption ( "call ") at any time ➢ after February 1, 2015. ➢ Approximately $700,000 is available for partial retirement of the $1,550,000 outstanding bonds. ➢ Total interest savings for the early redemption is $89,875. Interest rates paid on the bonds range from 3.7% to 4.0 %, compared to interest earnings currently on that cash of less than 1 %. ➢ Springsted has been engaged to facilitate the early redemption. The City's bond counsel, ➢ Steve Rosholt of Faegre Baker Daniels, has prepared the attached resolution. Attachment: (1) CP -1 Resolution Calling Bonds for Redemption. RESOLUTION NO. CITY OF EAGAN CALLING BONDS FOR REDEMPTION BE IT RESOLVED by the City Council of the City of Eagan, Minnesota, as follows: 1. The City has on deposit in the debt service account for its outstanding General Obligation Improvement Bonds, Series 2005A (the "Series 2005A Bonds ") sufficient funds to pay a substantial portion of the outstanding amount of such bond issue. 2. The City shall redeem $700,000 in principal amount of the Series 2005A Bonds on or about February 1, 2015, consisting of $125,000 of each of the 2016 to 2020 maturities and the entire $75,000 2021 maturity. 3. The City Clerk shall give notice of such redemption as required by law and the resolution authorizing the issuance of the Series 2005A Bonds. Motion by: Seconded by: Those in favor: Those against: Date: December 2, 2014 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Cleric of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2 "d day of December, 2014. City Clerk US.55237497.01 Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA Q. Authorize issuance of a Request for Proposal (RFP) for AccessEagan to provide a fiber point of presence (POP) connection at the Databank data center building Action To Be Considered: Authorize issuance of a Request for Proposal (RFP) for AccessEagan to provide a fiber point of presence (POP) connection at the Databank data center building. Facts: ➢ This was a budgeted item in the 2014 & 2015 AccessEagan budget. ➢ Connecting AccessEagan fiber into the Databank data center provides the network with greater stability and more options to bring on new service providers to the Eagan market. This facility will allow AccessEagan to make cross - connection within the Databank "Meet Me Rooms (MMR)" to other telco's. AccessEagan will place it's fiber into two Databank MMR's (north and south entrance) and store its equipment in one of the MMR's. ➢ AccessEagan will essentially move its existing POP facilities from Eagan Fire Station 2 to the Databank facilities. There will be minimal disruption to the network during this move. ➢ In addition to moving its existing POP facilities, the fiber that was destined for the proposed Connexion facility (located at Yankee Doodle and Federal Drive) will be re- spliced into the Databank data center so that we have fully operational connections to the eastern side of Eagan. In the past, this has increased splicing costs on the network. In the future, this should lower the costs of splicing to customers on the eastern route of the AccessEagan network. ➢ This RFP will use similar "Best Value" practices used in the past so that we gain the best quality of service at the lowest cost. Attachments: (0) To view the proposed RFP please contact the City Administrator's office. Agenda Information Memo December 2, 2014 Regular City Council Meeting CONSENT AGENDA R. Approve senior citizen deferment of special assessment for street improvements for 1787 Gold Court Action to be considered: ➢ To approve the application for senior citizen deferment of special assessment for 1787 Gold Court. Facts: ➢ Section 2.75 of the Eagan City Code allows for the deferment of special assessments for senior citizens, if certain income criteria are met. ➢ The City has received a request from the property owner at 1787 Gold Court for a deferment of street assessments related to Project 1114. ➢ Staff has reviewed the application and determined that the eligibility requirements are met. ➢ Interest on the original assessment of $784.04 will accrue at 8.0% per annum (rate is set by City Code) from the date of adoption, which was October 21, 2014. Attachments: (1) CR -1 Letter Request for Deferment November 18, 2014 RE:. F'ro� cam. t 1114 Cedars Urove Additions To whom it may concern: This is a formal request to defer the payment of assessments regarding Project 1 114 Cedar Grove Additions. I am the horne owner at 1787 GOLD CT, EAGAN, 55122. I am 67 years old Lei have been on permanent disability for numerous years & the payment requested will be difficult to pay if not impossible. I've enclosed a copy of my 2018 form. 1040 Income Tax Form as well as a copy of my driver's license. If you should have any questions, I can be reached at 651-905-992 1, 1 am available to speak any day, all day. Thank You .Michael Howard Franzen 651 --905 -9921 Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA S. Met Council Environmental Services — Sanitary Sewer Rehab Request for Extension of Working Hours Action To Be Considered: Authorize a variance to the Construction Activity Noise Regulations to extend construction activity to 24- hours - per -day, from December 8 through December 20, to SAK Construction, in the rehabilitation of Metropolitan Council Environmental Services sanitary sewer pipes in the McKee Addition neighborhood. Facts: ➢ The Metropolitan Council Environmental Services (MCES) has contracted with SAK Construction, Inc. to perform sanitary sewer lining on MCES pipe within the McKee Addition neighborhood, east of Lexington Avenue and north of Lone Oak Road, in north central Eagan. ➢ Section 10.37 of the City Code prohibits construction activity or the use of tools and equipment for construction activity between the hours of 10:00 p.m. and 7:00 a.m. within the City. ➢ On November 18, 2014, City staff received a revised request from SAK Construction, the contractor for MCES, requesting that SAK Construction crews be allowed to work 24- hours -per -day from December 8 through December 20. ➢ The purpose of the request is to limit the length of impact of the construction activity upon the traveling public and residential properties. ➢ The construction activity will primarily be limited to the use of equipment for the pumping of heated water from within an enclosed truck and robotic activity within the sewer pipe. The work involves manhole access at ground level, but residents will have full access to their driveway and homes at all times. ➢ The City Council has approved similar previous contractor requests, including an approval for similar MCES improvements at their meeting on September 16, 2014, to reduce the impact (number of days) of the construction activity on the traveling public and adjacent neighborhoods. ➢ City staff has sent a letter to adjacent residents and businesses notifying them of the proposed extended working hours and construction timeline. Attachments: (2) CS -1 Location Map CS -2 Contractor's Request Interstate 494 -■-■ -■ r ExtendedWorking Hours M O fY .0 Highview Ave. n O C I Y O 'a Meadowview Rd. ' d. Yankee Doodle Rd Metropolitain Council/ Enviromental Services Sanitary Sewer Lining 'Tplity of Eanon Extended Working Hours Sept. 22, 2014 - Oct 10, 2014 O O Y O Q September 2014 Pipeline Infrastructure. Solved. November 18, 2014 John Gorder City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Extended Working Hours Dear Mr. Gorder, SAK Construction is currently under contract with the Metropolitan Sewer District to perform sanitary sewer rehabilitation in the City of Eagan. The process that SAK uses for the pipeline rehabilitation involves the inversion of a resin impregnated liner into the existing sanitary sewer using hydrostatic pressure. Once the liner is fully inverted the water is then heated up in order to cure the resin. Once this is completed the water will then be cooled down, removed from the pipe and the service connections and manhole will be reinstated. 636.385.1000 tei 636.385.1100 fax 864 Hoff Road O'Fallon, MO 63366 www.sakcon.com Once this rehabilitation process begins it is an around the clock operation until completed. SAK would like to request permission to be allowed to work 24 hours a day during our installation in order to complete our project. Our tentative schedule is to Line between 1st Street and Kenneth St and Kenneth Lexington from 12/8/14 to 12/20/14. We will confirm the dates with you the week prior. Thank You for your consideration, please contact us if there are any questions. Regards, Dan Swidrak Cc: Dave Westermayer . ," �x�s Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA T. Electrical Service Agreement 1380 Wilderness Run Road - Lake Aeration Action To Be Considered: Approve an agreement between the City of Eagan and the property owner of 1380 Wilderness Run Road for providing electrical service for winter aeration of East Thomas Lake. Facts: ➢ Eagan's Neighborhood Fishing program supports a recreational fishing opportunity within about a mile of most residences. The City's fishing lakes often need supplemental oxygen to avoid winter kills caused by thick ice and snow cover that can block sunlight significantly, tipping the balance from oxygen - producing photosynthesis to oxygen- depleting decomposition. Water Resources staff will routinely monitor winter oxygen in Neighborhood Fishing lakes and, when necessary, install floating electrical aerators according to Minnesota DNR permits. ➢ With only two exceptions, Bald Lake and East Thomas Lake, there are appropriate electrical service connections for the aerators within City parks. ➢ On March 16, 2004, the City Council approved the first such agreement to provide winter electrical service from 1380 Wilderness Run Road for East Thomas Lake. The City Council approved a second, similar agreement for Bald Lake on January 2, 2013. ➢ The home at 1380 Wilderness Run Road was recently bought by a new owner. Staff sent a letter to the residence in mid - October 2014 (see Attachment). The new owner, Zach Tatge, subsequently confirmed his support of an agreement. ➢ Compared to the two historical situations, a new circuit is unnecessary. Thus, the basic agreement would provide for compensation of a calculated amount of electricity used by the aerator, based on the current Dakota Electric residential kilowatt -hour rate. ➢ The costs for this agreement would be paid by the Stormwater Utility Fund through the approved budget of the Water Resources program. Attachments: (1) CT -1 October 14, 2014, Letter to 1380 Wilderness Run Road � !y 4 Mike Maguire Mayor Paul Bakken Cyndee Fields Gary Hansen Meg Tilley Council Members Dave Osberg City Administrator Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 -1810 651.675.5000 phone 651.675.5012 fax 651.454.8535 TDD Maintenance Facility 3501 Coachman Point Eagan, MN 55122 651.675.5300 phone 651.675.5360 fax 651.454.8535 TDD www.cityofeagan.com The Lone Oalc Tree The symbol of strength and growth in our community. October 14, 2014 New Resident 1380 Wilderness Run Rd Eagan, MN 55123 Dear Resident, Welcome to your new home next to East Thomas Lakel Perhaps you know there are more than 1,250 natural and constructed bodies of water in Eagan. Thirty of them are classified as lakes. Including East Thomas, some of the lakes are managed for fish population survival, both for recreational Opportunities and for improved water quality. Our fisheries management activities include aerating lakes when dissolved oxygen levels drop below a critical level in winter. The aeration system is a motor attached to a floating pontoon that is placed in the lake between 50 and 100 feet from shore, We also post "thin ice" signs as required by the DNR permit for this operation. Winter aeration is an important tool to keep thriving fish populations growing. East Thomas Lake has been aerated since 2004. Because we have no other available electrical supply, the previous homeowners at 1380 Wilderness Run Road allowed the City to use the outside outlet between the air conditioner and the screened porch to connect the aerator. They also allowed City access through the yard for inspection and maintenance of the machine and sighs, as needed. At the end of each season, the City reimbursed the residents for the electrical cost, which ranged from $300 to $500. The earliest we have installed aerators has been mid - December, and we continue the operation until the ice starts to break up, which is possibly late March or early April. The machines run 24 hours per clay, 7 days per week, and make a muffled sound, but the previous homeowners did not find it troublesome. We respectfully request you to consider continuing this arrangement. If you are interested, we will need some time to process an approval by the City Council and simple paperwork. If you are not interested for any reason, please let me know at your earliest convenience so we may have the necessary time to coordinate another option before winter. We look forward to hearing from you. Please call me for any questions or concerns at (651) 675 -5330. Thank you very much for your consideration. Sincerely, arKle-e� Eric Macbeth Water Resources Manager www,ci ofeagan.com /lal<esandwetlands www.cityofeagan.com /fi shing Cc: Jessie Koehle, Water Resources Technician Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA U. Contract 14 -13, Citywide Trail & Parking Lot Improvements Action To Be Considered: Approve the final payment for Contract 14 -13 (Citywide Trail & Parking Lot Improvements) in the amount of $28,992.44 to Bituminous Roadways, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 14 -13 provided for the construction and maintenance overlay of bituminous trails and parking lots in the following locations: • New Bituminous Trail — Carnelian Park (South side of Carnelian Lane) • Overlay Bituminous Trail — Carnelian Park • New Bituminous Driveway /Parking Lot Construction — Thresher Park • Overlay Bituminous Trail — O'Leary Park • Overlay Bituminous Trail — East side of Galaxie Avenue ( Galaxie Court to South City Limits) • New Bituminous Trail — East of Rahn Road (Between Jensen's & Cedarvale Lanes) • Overlay Bituminous County Trail— South side of Cliff Road, East of Rahncliff Road • Overlay Bituminous County Trail— South side of Yankee Doodle Rd, West of Blue Cross Rd • Overlay Bituminous County Trail— East side of Pilot Knob Road (Yankee Doodle Road to south of 1 -35E) • Overlay Bituminous County Trail— East side of Pilot Knob Road (Duckwood Drive to Diff ley Road) • Overlay Bituminous County Trail— West side of Pilot Knob Road (1 -35E exit ramp to Diff ley Road) As programmed for 2014 in the City's 5 -Year Capital Improvement Program (2014- 2018) and authorized by the City Council on June 4, 2013. ➢ On July 15, 2014, the City Council awarded the contract to Bituminous Roadways, Inc., for the base bid of $404,927. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA V. Project 1169, Wilderness Run 1St & 3rd Additions Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1169 (Wilderness Run 1" & 3rd Additions - Street Improvements) and schedule a public hearing to be held on January 6, 2015. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Wilderness Run 1St & 3rd Additions, located north of Cliff Road and west of Pilot Knob Road. ➢ A structural mill and overlay of the streets in these neighborhoods is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015- 2019. ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 6, 2015. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CV -1 Draft Feasibility Report AftIL- qTw' City of EaRan From: Aaron Nelson, Assistant City Engineer Date: January 6, 2015 Re. Wilderness Run 1't & 3d Additions Street Revitalization City Project No.: 1169 Attached is the feasibility report for the Wilderness Runi Vt & 3rd Additions Street Revitalization, City Project No.. 11% The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. Department of Public Works Finance Department I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota, Aaron Nelson Date: Reg. No. 45795 Date: Date: Introduction/ History ....~.....~..~.~~~..,~,.~~~~~,~~.,,~,~,,,,,,^,,~~,,~_,,,,^^.~~~~~~,.2 Scope^^^~~`^^^^`~^^~^~~~~~^~~`^~`~^`'~''^^~~..~`~~'~~^^..~~`~~^~~`~^~~~'^'^`~^`'~~~`^^^`~`^'~^~~^^3 Ea.....~....~.,...,,.~~~~..,..~.,�.....~,.,..^~,,,^~^~,,,~_,,~~~~,,,~.,~^~~~. 6 ` ~ CostEstimate ........................ -.,~ ... - ... ~,..,^~~.-~~,,,.,~,~~,,,,,~,,,~,,,,,°,,~,~~~~,,,,,~~..^6 ProjectSchedule .......,~....,~..~.,,,~.,,,~,,,,,,~,~~,~~,,,,,,,.^~,~,~,,,^,~,,~,~~,,~,,,,,~~,~~,8 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures ' 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section - Mill 6kOverlay Executive Summary Background Project Details * Roadway resurfacing (edge mill & Wilderness Run 1St & 45/100 Recommended Project Name 3rd Additions Project # 1169 Street Area 13,791 Sq. Yds. Street Length 3278 Feet Scope a Adjustment/Replacement of: Wilderness Run Drive Constructed 1971,'73, '74 Ches Mar Circle • Utility castings Wilderness Circle Overlayed 1994 Streets Included Wilderness Court Crack Sealed uy - Vildmark Drive Seal Coated 1.998, 2008 Vildmark Court Absolute Location .SW X Of Section 27 Relative Location South of Wilderness Run Rd Township 27, Range 23 East of Pilot Knob Road Project Details * Roadway resurfacing (edge mill & PCI Rating 45/100 Recommended Overlay 1-1/2" overlay) ® Replacement of damaged curb & Improvement $89,300 Curb Removal -- 23% gutter Scope a Adjustment/Replacement of: $ 72,570 (29%) $ 176,530 (7156) . .. ......... • Sanitary/Storm sewer • Utility castings • Water gate valves Residential Lots 59 • Street signage * Fire hydrant improvements Cost Estimate/ Revenue Wilderness Run Vt & 3"' Additions 1 Property City Mill & Overlay wl Signage $146,800 $72,570 $74,230 Repair Existing Concrete Curb & Gutter $ 89,300 - $89,300 Fire Hydrant Improvements $ 13,000 - $13,000 Total $249,100 $ 72,570 (29%) $ 176,530 (7156) . .. ......... Wilderness Run Vt & 3"' Additions 1 January 6, 2015 1;_R�lntroducti Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 3,278 feet of residential streets in the Wilderness Run 1St & 3rd Additions neighborhood in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1971, '73, and '74, and were overlayed in 1994. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1998 and 2008. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the -street section if not combined with the bituminous overlay proposed with this project, Wilderness Run 15t & P Additions 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, Scope This project will provide resurfacing (edge mill and,,Qverlay) for Approximately 3,278 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. Ares to Be included Properties included in the project lie within the SW 1 o Section 27, lying South of Wilderness Run Road, East of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PO rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim Wilderness Run 18t & 3rd Additions 3 The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 45, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pro red Impr9yements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 23% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Wilderness Run Vt & 3rd Additions 4 Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology, Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed, Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Wilderness Run Ilt & 3,d Additions 5 Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this:neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, has low traffic volumes, limited access points,and a trail is available on the north side of Wilderness Run Road (adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibfflty and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface., and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program, It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area, Wilderness Run 1St & 3rd Additions 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Wilderness Run Road Is'& 3rd Additions Mill& Overlay ... .................................................................... $146,800 Repair Existing Concrete Curb & Gutter .....................I ......... $ 89,300 Fire Hydrant Improvements- .................. ............................... $ 13,000 Total............ — I .......... I . ..... ..... .......... I ....................... $249,100 Assessments Assessments are proposed to be levied,against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% Residential Lots — All residential' lots (59 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, !is $1,230/ lot and is calculated as follows: Mill .& Overlay - Residential Properties o 6,490' Residential Frontage / 6,556' Total Frontage = 99.0% o $146,800 (Mill &Overlay Costs) x 50% x99.0% = $72,666 (Total R-1 Assessment) o $72,666 / 59 lots = $1,231.63, rounded to $1,230 / single-family lot Wilderness Run 18t & 3d Additions 7 The remaining frontage within the project area(6K6'orl.0y%) isCoDsideredDon-asSessable under the City's Assessment Policy. <��Assessment Financing.. Options The property owner will have the option 8t the time ofthe assessment hearing to pay the full assessment or include the assessment in with their property tax statement. |f the assessment io included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council |n the spring. The following payment schedule is an example ofaresidential lot assessment of $1,230 with an estimated 4% interest for the assessed amounts, and assumes l4 months interest for the first year: Principal /Year Interest Year Bonds may be issued b)finance the improvements. (��Revenue Source A summary of revenue sources b listed below: Cost I Year $30 The Major 5tree1FuDdmdUfinmMc8the estimated street related project dgfid1of$l63,53D(G9Y6 of total street costs). The Combined Utility Fund will finance the estimated $13000 fire hydrant improvement related costs for this street project, This city wide 2O year fire hydrant stOyz nozzle modification program anticipates a one-time 5 cent /2,O8O gallon increase in2D15tU the existing water utility rate, Wilderness Run f«@ndAdditions 8 ProjectCost, Property Assessment City Contribution Mill and Overlaflincluding.Signage) $146,800 $72,570 $ 74,230 Repair Existing Curb & Gutter $ 89,300 - $ 89,300 Fire Hydrant Improvements $ 13,000 $ 13,000 Totals $249,100 $ 72p570 $ 176,530 The Major 5tree1FuDdmdUfinmMc8the estimated street related project dgfid1of$l63,53D(G9Y6 of total street costs). The Combined Utility Fund will finance the estimated $13000 fire hydrant improvement related costs for this street project, This city wide 2O year fire hydrant stOyz nozzle modification program anticipates a one-time 5 cent /2,O8O gallon increase in2D15tU the existing water utility rate, Wilderness Run f«@ndAdditions 8 Proiect Schedule Present Feasibility Report bJ City Council/ Order Public Hearing .............................................................................. ... December 2L2O14 Informational Meeting ........... .. .......... ...... . ......................................... December 29,2014 Public Hearing .............................................................................................. January G,ZOl5 Approve Plans and Specifications ................. . ........................................ February 17,2Ol5 BidDate ........................ ,......... ................... ................................................ March 26,2O15 AwardContract ..... ............... ............... ............. ........ ....................... ~ ............ April 7, 2015 ProjectCompletion ........ ........................................................................... 20I5 FinalCost Report ................ .......... .......... ................................................ September, 2015 FinalAssessment Hearing. ... ... . .................................................................... ....... Fall, 2015 First Payment Due with Property Tax Statement ..... ............ ......................... May 1S,2Ol6 Wilderness Run 1m&vmAdditions 9 Appendix A Preliminary Cost Estimate City Project 1169 Wilderness Run 1st & 3rd Additions Part l - lituminous Street overlay Item Unit Unit Price t� Estimated Cost item No. Item Unit Unit Price Qty Estimated Cast 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY Part l - lituminous Street overlay Item Unit Unit Price t� Estimated Cost LS 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 50 $ 500.00 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6" Width) SY $ 1.50 5430 $ 8,145.00 2232.501 Mill Bituminous Pavement - Full Width (1 -1/4" Depth) SY $ 3.00 $ - 2357302 Bituminous Material for Tack Coat GAL $ 3.00 835 $ 2,505.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 1280 $ 76,800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 15 $ 1,950.00 2504.602 Adjust fate Valve Box EA $ 175.00 8 $ 1,400.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350:00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 1 $ 300,00 2506.503 Reconstruct 4' Dia. MN LF $ 530.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 3 1,350.00 2506.602 Adjust Manhole Castl6g• Riser Adjustment EA $ 225.00' - 21 $ 4,725.00 2506.602 Remove & Replace Frame &Ring Casting (27 ") EA $ 825.00 $ - 2506.602 Remove & Replace Top Slab w /Cstg (16426) EA $ 2,000.00 $ - 2563.601 Traffic Contras LS $ 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 $ - 2581.501 Pavement Message Arrow (Left) -Epoxy EA $ 130.00 $ - 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Left/Thru) - Epoxy EA $ 175:00 $ - 2582.501 Pavement Message (Stop Ahead) - Epoxy EA $ 500.00 $ - 2582:502 12" Solid Line White - Epoxy LF $ 5;00 $ - 2582.502 4" Solid Line White -Epoxy LF $ 1.00 $ - 2582.502 24" Solid Line White - Epoxy LF $ 8:00 $ - 2582.502 24" Solid Line Yellow - Epoxy LF $ 6.50 $ - 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 $ - 2582.503 Zebra Crosswalk White - Epoxy SF $ 7.00 $ - SP -1 Signage Remove and Replace LS $ 3,520.00 1 $ 3,520.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay $ 107,545.00 $ 5,377.25 $ 112,922.25 $ 33,876.68 $ 146,798.93 Item No. Item Unit Unit Price t� Estimated Cost LS $ 1,500:00 $ 2104.501 Remove Concrete Curb and Gutter 1_F Part u - Hepair existing curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500:00 $ 2104.501 Remove Concrete Curb and Gutter 1_F $ 7.50 1660 $ 2104.503 Remove Bituminous Trail Pavement 5F $ 2.50 130 $ 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4,00 $ 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 $ 2104.523 Salvage Casting EA $ 150.00 $ Wilderness Run 15t & 3rd Additions 10 12,450.00 325.00 2105.501 Common Excavation CY $ 30.00 5 $ 150.00 2211.501 6" Aggregate Base, CL 5 (100% Crushed) TON $ 25.00 5 $ 125:00 2360,501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70.00 CY $ $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 52 $ 6,760.00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.521 Install Casting EA $ 450.00 2 $ 900:00 2506.602 line 4' Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 7 $ 2,800.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 $ 2506.602 Remove &Replace CBMH Structure w /Cstg (4' Dia.) EA $ 5,000.00 1 $ 5,000.00 2506.602 Remove& Replace CB Structure (2'x 3') EA $ 4,000.00 $ - 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ - 250&602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 1 $ 2,000.00 2506:602 Repair /Grout CB or MH Invert/ Doghouses EA $ 500.00 $ - 250&602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 5 $ 2,500.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 70 $ 455.00 2521.501 4" Concrete Sidewalk SF $ 5.00 $ - 2521.501 6" Concrete Bulinose SF $ 7.00 $ 2531.501 Concrete Curb & Gutter B612 LF $ 15.00 $" - 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 30 $ 480.00 2531.501 Concrete Curb and Gutter, 8624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15:00 1630 $ 24,450.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 $ - 2531.507 Concrete Valley Gutter - High Early SY $ 60:00 $ 2531.507 7" Concrete Driveway Pavement -High Early SY $ 55,00 $ - 2531.507 Repair 7" Concrete:Driveway Pavement -High Early 5Y $ 65.00 $ - 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 4 $ 600.00 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 10 $ 1,000,00 2540.602 Repair Landscaping EA $ 250.00 $ - 2572:503 Application of Water for Turf Establishment GAL $ 0.10 12465 $ 1,246.50 2573.530 Storm Drain Inlet Protection EA $ 125.00 1 $ 125.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 30 $ 1,500,00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydrornulch) SY $ 1.25 277 $ 346.25 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part II - Repair Existing Curb &Gutter $ 65,412.75 $ 3,270.64 $ 68;683:39 $ 20;605:02 $ 89,288.40 Item No. Y Item � Unit rnUnit Price Est Estimated Cost $750.00 10 $ 2504.602 Nozzle Improvement (Type 67) EA Qty 1 $ Part III -Fire Hydrant improvement 2504.602 Nozzle improvement (Type 100) EA $750.00 10 $ 2504.602 Nozzle Improvement (Type 67) EA $2,000.00 1 $ 2504.602 Remove & Replace Hydrant EA $5,000.00 $ 2104.505 Remove Bituminous Pavement SY $10.00 $ 2105.501 Common Excavation CY $30.00 $ Wilderness Run 13t & 3rd Additions 11 7,500.00 2,000.00 2211.501 6 "Aggregate Base, CI.5 (100% Crushed) TON $25.00 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 $ - 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ - 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 $ - 2531.501 Concrete Curb and Gutter, B612 LF $15.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $16.00 $ 2531.507 7" Concrete Driveway Pavement ­High Early SY $55.00 $ 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $55.00 $ - 2575:505 Sodding, Type Lawn (Highland) SY $9.00 $ - 2575.535 Water for Turf Establishment GAL $1.00 $ - 2575.551 Select Topsail /Compost (Grade 1) mix TON $50.00 $ - 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 $ - Subtotal $ 9,500.00 5% Contingency $ 475,00 Subtotal $ 9,975.00 30 %1 ndirect Casts $ 2,992,50 - Part III - Fire Hydrant improvement $ 12,967:50 Part I - Bituminous Street Overlay $ 146.,798,93 Part l) - Repair Existing Curb & mutter $ 89,288.40 Part III - Fire Hydrant Improvement $ 12,967.50 Project 1169 Total Cost $ 249,054.83 Wilderness Run 18t & 3rd Additions 12 Appendix B Preliminary Assessment Roll City Project 1169 Wilderness Run 1st and 3rd Addition Cues Mar Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4454 CHES MAR CIR _._....- --- .._.._._._........_._._ 101710002010 ........ 1 _._.. $ 1,230 $ 1,230 4455 CHES MAR CIR 101710001100 _ .._. 1 $ 1,230 $ 1,230 4464 CHES MAR CIR _ 101710002020 1 $ 1,230 $ 1,230 4465 CHES MAR CIR 101710001090 1 $ 1,230 $ 1,230 4474 CHES MAR CIR 101710002030 _ 1 $ 1,230 $ 1,230 4475 CHES MAR CIR �^ _._.W 101710001080 1 _ $ 1,230 $ 1,230 1,230 Subtotal 6 108435201170 $ 7,380 Vildmark Court Viidmark Drive P.I.N. Lot Equivalent Unit Assessment Total R -1 Residential P.I.N. Lot Equivalent Unit Assessment $ 1,230 Total 12,6,4 VILDMARK DR 108435201140 11- $ 1230 .......... 1 $ 1,230 1265 VILDMARK DR _ 1_08435201150 ~108435201160 1 $ ...... 1,230 $ 1,230 1267 VILDMARK DR _ $ 4,920 1 $ 1,230 $ 1,230 1269 VILDMARK DR 108435201170 1 _ $ 1,230 $ 1,230 1270 VILDMARK DR 108435201130 1 $ 1,230 $ 1,230 1271 VILDMARK DR ^� 108435201180 1 $ 1,230 $ 1,230 1273 VILDMARK DR 108435201190 1 $ 1,230 $ 1,230 1276 VILDMARK DR 108435201120 1 $ 1,230 $ 1,230 1277 VILDMARK DR 108435201210 1 $ 1,230 $ 1,230 1281 VILDMARK DR 108435201220 1 $ 1,230 .....:._. $ 1,230 1282 VILDMARK DR 108435201110 1 $ 1,230 $ 11230 1285 VILDMARK DR 108435201230 1 $ 1,230 $ m 1,230 1289 VILDMARK DR 108435201240 1 $ 1,230 $ 1,230 1290 VILDMARK __.._... . _._ DR 108435201060 1 $ 12.30 , $ 1,230 1295 VILDMARK DR ....._......._..____. 108435201250 1 $ 1,230 $ 1,230 Subtotal 15 $ 18,450 Vildmark Court R »1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4440 VILDMARK CT 108435201100._ 1 $ 1,230_ $ 1,230 4_441 VILDMARK CT 108435201070 1 $ 1,230 y $ 1,230 VILDMARK CT ...._ 108435201090 .......... 1 $ 1,230 $ 1,230 _4444 4445 VILDMARK CT 108435601010 1 $ 1,230 $ 1,230 Subtotal 4 $ 4,920 Wilderness Run Drive _ R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1301 WILDERNESS RUN DR 108435002200 1 $ .1,230 $ 1,230 1304 WILDERNESS RUN DR 108435201050 1 $ 1,230 $ 1,230 1305 WILDERNESS RUN DR 108435002190 1 $ 1,230 $ 1,230 1306 WILDERNESS RUN DR 108435201040 1 $ _ 1,230 $ 1,230 Wilderness Run 1St & 3rd Additions 13 1309 WILDERNESS RUN DR 108435002180 1 $ 1,230 $ 1,230 1310 WILDERNESS RUN DR 108435201030 1 $ 1,230 $ 1,230 1312 WILDERNESS RUN . . .. ..... DR .............................. ..................... 108435201020 1 $ 1,230 $ 3 ... 1314 WILDERNESS RUN . DR 108435201010 1 $ 1,230 $ 1,230 1315 WILDERNESS RUN DR 108435002170 1 $ 1,230 $ 1,230 1324 WILDERNESS RUN DR 108435001120 1 $ 1,230 $ 1,230 1331 WILDERNESS RUN DR 108435002110 1 $ 1,230 $ 1,230 1336 WILDERNESS RUN DR 108435001110 1 $ 1,230 $ 1,230 1337 WILDERNESS RUN DR 108435002100 m 1 $ 1,230 $ 1,230 1342 WILDERNESS RUN DR 108435001100 1 $ 1,230 $ 1,230 1345 WILDERNESS RUN DR 108435002050 . . ... . ......... 1 $ 1,230 $ 1,230 1348 WILDERNESS RUN DR 108435001091 1 $ 1,230 $ 1,230 1353 WILDERNESS RUN DR 108435002040 1 $ 1,230 1,230 1354 WILDERNESS RUN DR 108435001070 1 $ 1,230 $ 1,230 1358 WILDERNESS RUN DR 108435001060 --iO8435�6i�i 1 $ 1,230 $ 1,230 1362 WILDERNESS RUN DR 1 $ 1,230 $ 1,230 1363 WILDERNESS RUN DR - 108435002030 1 $ 1,230 $ 1,230 1364 WILDERNESS RUN DR 108435001040 1 $ 1,230 1,230 1365 WILDERNESS RUN DR 108435002020 1 $ 1,230 1,230 1366 WILDERNESS RUN DR 108435001030 1 $ 1,230 $ 1,230 1367 WILDERNESS RUN DR 108435002010 1 $ 1,230 $ 1,230 1368 WILDERNESS RUN DR 108435001020 1 $ 1,230 $ 1,230 Subtotal 26 $ 31,980 Wilderness Run Circle R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4420 WILDERNESS RUN CIR . . . ........ . . . 108435002080 . . . ....... .... . .. 1 $ 1,230 $ 1,230 4421 WILDERNESS RUN CIR 108435002070 1 1,230 1,230 4424 WILDERNESS RUN CIR 108435002090 1 $ 1,230 $ 1,230 4425 WILDERNESS RUN CT Subtotal 3 $ 1,230 $ 3,690 ----------- Wilderness Run Court R-1 Residential P111N. Lot Equivalent Unit Assessment Total 4420 WILDERNESS RUN CT 108435002150 1 1,230 1,230 4421 WILDERNESS RUN CT 108435002140 1 1,230 $ 1,230 4424 WILDERNESS RUN CT 108435002160 1 $ 1,230 $ 1,230 4425 WILDERNESS RUN CT 108435002130 1 $ 1,230 $ 1,230 4429 WILDERNESS RUN CT 108435002120 1 $ 1,230 $ 1,230 Subtotal 5 $ 6,150 -,Lots . ta Assessmen'ts, ... .. .... .. . Residential Frontage 6490 99.0% Non-Assessable Frontage 66 1.0% Total Frontage 6556 100.0% Wilderness Run I" & 3rd Additions 14 Wilderness Run 1 st & 3rd Additions City of Eapn Street Revitalization - Project 1169 Fig. 9 Engineering Department Location Map § E § / CL t k 2 2 � . m � $ � ■� � ■ � ■ , W� P-M .� .y � � R n V � _mN 69 a H ma 7 t E 1 � col W PlAeM 3 I . « \ « \ � d � am EDGE MILL (6' -8' wide) T Existing Typical Section 60' ROW ffl� 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED BITUMINOUS SURFACE (VARIES) CL, 5 AGGREGATE BASE (VARIES) Bituminous Street Overlay Wilderness Run 1 at & 3rd Additions C ity of Evan Typical Sections - Project 1169 Flg. 3 Engineering Department I Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA W. Project 1165, Rooney Addition Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1165 (Rooney Addition - Street Improvements) and schedule a public hearing to be held on January 6, 2015. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Rooney Addition, a residential subdivision located north of Diffley Road, between Pilot Knob Road and Lexington Avenue, in central Eagan. ➢ A structural mill and overlay schedule of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015 -2019. ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 6, 2015. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CW -1 Draft Feasibility Report Rooney Addition Neighborhood Street Revitalization City of a Attached is the feasibility report for the Rooney Addition Street Revitalization, City Project No. 1165. The report prelgents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Reci. No. 45795 9MMEM JBtartment of Public Works Date: ZMEEM Finance Department Date: Introduction/History ~.,~.......,.~.~~....~..,,.....,~.,,,,,,~,~^',^,^~^,,,~~..,,,~~,,,,,.~,,,~~,,2 Easements/Permits ............................................ ........................................................ . 6 LIST OF APPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix C Figures - l Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill &Overlay Background Project Name Rooney Add. Project # 1165 Street Area 2,780 Sq. Yds. . .. . ....... Street Length 677 Feet $21,100 Curb Removal Constructed 1994 Reconstructed $ 21,240 (31%) $ 47,460 (67%) Amberleaf Trail Streets Included Crack Sealed - Residential Lots 18 Seal Coated 1999 • Fire hydrant improvements 2005 Absolute Location SE Xof Section 22 Relative Location North of:Diffley Road Township 27, Range 23 West of Lexington Ave u0sammm • Roadway resurfacing (edge mill & PCI Rating 54/100 Recommended Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement $21,100 Curb Removal 27% gutter Scope e Adjustment/Replacement of: $ 21,240 (31%) $ 47,460 (67%) o Sanitary/Storm sewer o Utility castings o Watergate valves Residential Lots 18 o Street signage • Fire hydrant improvements Cost Estimate/ Revenue Rooney Addition 1 Property City Mill & Overlay w/ Signage $42,500 $21,240 $21,260 Repair Existing Concrete Curb & Gutter $21,100 - $21,100 Fire Hydrant Improvements $ 5,100 - $ 5,100 Total $68,700 $ 21,240 (31%) $ 47,460 (67%) Rooney Addition 1 Neighborhood Street Revitalization Rooney Addition Eagan., Minnesota < 11ntrqdqctionj Histor Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PIVIS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 677 feet of residential street in the Rooney Addition neighborhood in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1994. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the street located within the project area, which is currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as biturninouspatching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 1999 and 2005, The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Rooney Addition 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. Sco ge This project will-provide resurfacing (edge mill and overlay) for approximately 677 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the SE Y4, Section 22, lying North of Diffley Road, West of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or overlay 0 -3S Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 54, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. /I r^111 -1 11 �-Proposed Improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 27% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth, Rooney Addition 4 Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. -Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed, Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The street in this neighborhood was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is relatively narrow at 28 feet wide, has low traffic volumes, limited access points, and a trail is available on the north side of Diffley Road (adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement Perm its All work will be in the public right-of-way. It is anticipated that a right-of-way permit will be required for work within the Diffley Road right-of-way. Feasibffltv and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Rooney Addition 6 4;_,_�>Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary ofthe costs ioasfollows: Rooney Addition Mill& Overlay ..... ____ .......................................................... $ Repair Existing Concrete Curb & Gutter ............................. ... $2I,100 Assessments are pnouoxodtobe levied against the benefited properties for the total improvement with costs allocated |U accordance with the City of - Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based onfinal costs. A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City Mill & Overlay _ Low-Density Residential (R_1,2,g) 50% 50Y6 Repair Existing Concrete Curb &Gutter - 100% Fire Hydrant Improvements 100% ResidentialLots — Ajl,esidential lots (18 single family homes) as shown oo Figure 3Lhaving driveway access oDbJthe street tobg improved are proposed t0bSassessed. The City's Assessment Policy states that 50%of the mill and overlay costs are assessable for local residential streets, based oDa standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,180/ lot and is calculated as follows: NUU|& Overlay ~ Residential Properties o I,354' Residential Frontage /1,351 Total Frontage =18OY6 o $42,5OO (Mill & Overlay Costs) x 50Y6 x 10096 = $21,250 (Total R-1 Assessment) o $2l,25O/l8 lots = $1,18O.56, rounded to $1,180/single-family lot Rooney Addition 1�11�_'Assessment Financing Options The property owner will have the option ot the time 0f the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will bgdetermined by the City Council in the spring, The following payment schedule isan example ofaresidential lot assessment of $1,180 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal / Year I Interest/ Year 1 cost/ Year Year 1$236 Bonds may be issued to finance the improvements, <�;>Revenue Source A summary Vf revenue sources b listed below: 1 �A �7u� ,- |,~'~ The Major Street Fund will finance the estimated street related project deficit of $42,360 (67% of total street costs). The Combined Utility Fund will finance the estimated $5,100 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant stOr nozzle modification program anticipates a one-time 5 cent /l,OOO gallon increase |n2Ol5tothe existing water utility rate. Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $42,500 $21,240 $21,260 Repair Existing Curb & Gutter $21,100 - $21,100 Fire Hydrant Improvements $ 5,100 - $ 5,100 Totals $68,700 $21,240 $47,460 The Major Street Fund will finance the estimated street related project deficit of $42,360 (67% of total street costs). The Combined Utility Fund will finance the estimated $5,100 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant stOr nozzle modification program anticipates a one-time 5 cent /l,OOO gallon increase |n2Ol5tothe existing water utility rate. <��Rrjqect Schedule Present Feasibility Report to City Council/ Order Public Hearing ............................ ...~.............................................. December 2,2O14 Public Hearing- .............................. .............................. .. ......... .................. January 6,3O15 Approve Plans and Specifications ............................................................ February l7,2O15 BidDate.—. ..... . ............. ....... ._ ..... ... .... . ................................... .. ............. .K4arch26, 2015 AwardContract ................................................................................................. Aph17,2Ol5 Start Construction ................... ....... ............... --.—........................... --...... May l,20lS Project Completion ................................................................... ...................... August, 2015 Final Cost Report— ..... ........................... --- ....................................... ...... September, 2015 Appendix A Preliminary Cost Estimate City Project 1165 Rooney Addition Item No. Item Unit Unit Arice Est Estimated - ..._.�___ qty __.._. Cost Part i - uituminous Street overlay A. item Uni Unit price Est Estimated Remove Trail Overgrowth 2021:501 Mobilization LS $ 4,000.00 1 $ 4;000:00 2104.505 Remove Bituminous Pavement SY $ 10.00 50 $ 500.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6' Width) SY $ 1.50 995 $ 1,492:50 2232,501 Mill Bituminous Pavement- Full Width (1 -3/4" Depth) SY $ 3.00 Salvage Casting $ - 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 150 $ 450.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 305 $ 18,300.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 6 $ 780.00 2504.602 Adjust Gate Valve Box EA $ 175:00 2 $ 350.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 $ - 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 1 $ 300.00 2506.503 Reconstruct 4' Dia. MH LF $ 530.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 3 $ 1,350.00 • 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 4 $ 900.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825:00 $ - 2506.602 Remove & Replace Top Slab w /Cstg (16426) EA $ 2,000,00 $ - 2563.601 Traffic Control LS $ 2,000.00 1 $ z, ©no:oo 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 $ - 2581.501 Pavement Message Arrow (Left) -Epoxy EA $ 130:00 $ - 2581:501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 $ - 2582.501 Pavement Message (RR x -ing) —Epoxy EA $ 500.00 $ - 2582.502 12" Solid Line White - Epoxy LF $ 5.00 $ - 2582.502 4" Solid Line White -Epoxy LF $ 1;00 $ - 2582.502 24" Solid Line White -Epoxy LF $ 8.00 $ - 2582.502 24" Solid Line Yellow - Epoxy LF $ 6.50 $ 2582.502 4" Double Solid tine Yellow - Epoxy LF $ 1.00 $ 2582.503 Zebra Crosswalk White- Epoxy SF $ 5100 $ - SP -1 Signage Remove and Replace LS $ 680.00 1 $ 680.00 Subtotal C :aa 7ni nn 5% Contingency $ 1,555.13 Subtotal $ 32;657.63 30% Indirect Costs $ .9,797,29 Part I - Bituminous Street Overlay $ 42,454,91 Item No, A. item Uni Unit price Est Estimated Remove Trail Overgrowth LS $ 1,500.00 City Cost Part n - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 $ - 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 385 $ 2,$87:50 2104.503 Remove Bituminous Trail Pavement SF $ 2,50 $ - 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4;00 $ - 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 $ - 2104.523 Salvage Casting EA $ 150,00 $ Rooney Addition 10 2105.501 Common Excavation CY $ 30:00 10 $ 300.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70:00 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 10 $ 1,300.00 2504.602 Irrigation Repair EA $ 200.00 12 $ 2,400.00 2506.521 Install Casting EA $ 450,00 $ - 2506.602 Line 4' Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400:00 1 $ 400.00 2506,602 Remove & Replace Casting (Catch Basin) EA $ 800.00 $ - 250&602 Remove & Replace.CBMH Structure w /Cstg (4' Dia.) EA $ 5,000:00 $ - 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 41000.00 $ - 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ - 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2;000:00 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 $ - 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 1 $ 100.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 $ - 2521.501 4" Concrete Sidewalk SF $ 5.00 $ - 2521.501 6" Concrete Bullnose SF $ 7.00 $ - 2531.501 Concrete Curb &Gutter B612 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 40 $ 640.00 2531:501 Concrete Curb and Gutter, B624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 345 $ 5,347.50 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 $ - 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 $ - 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 :$ - 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 5 .$ 500.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 3870 $ 387.00 2573:530 Storm Drain Inlet Protection EA $ 125.00 1 $ 125.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 7 $ 350.00 2575.609 Seeding (MnDOT 270 w /Type'5 Hydromulch) SY $ 1.25 86 $ 107.50 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part it - Repair Existing Curb & Gutter $ 15,469.50 $ 773;48 16,242.98 $ 4;872.89 $ 21,115.87 Item No. Item Unit Unit Price Est Estimated 2504.602 Nozzle Improvement (Type 100) EA City Cost Part iii - Fire Hydrant improvements 2504.602 Nozzle Improvement (Type 100) EA $750.00 5 $ 3,750.00 2504.602 Remove & Replace Hydrant EA $2;000.00 $ - 2104.505 Remove Bituminous Pavement SY $10.00 $ 2105.501 Common Excavation CY $30.00 0 $ 2211.501 6 "Aggregate Base, CI.5 (100% Crushed) TON $25.00 0 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 0 $ Rooney Addition 11 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 $ 2506.602 Remove & Replace Casting.(Catch Basin) EA $800.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825:00 $ 2531.501 Concrete Curb and Gutter, B612 LF $15.00 $ 2531.501 Concrete Curb and Gutter, B618 LF $16.00 $ - 2531.507 7" Concrete Driveway Pavement - High Early SY $55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement- High Early SY $55.00 $ - 2575.505 Sodding, Type Lawn (Highland) SY $9.00 0 $ - 2575.535 Water for Turf Establishment GAL $1.00 0 $ 2575.551 Select Topsoil /Compost (Grade 1) mix TON $50.00 0 $ 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) 5Y $1.25 0 $ Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Fire Hydrant Improvements Part I • Bituminous. Street Overlay Part 11 - Repair:Existing Curb & Gutter Part III - Fire Hydrant Improvements Project 1164 Total Cost Rooney Addition 12 $ 3,750.40 $ 187.50 $ 3,937.50 $ 1,181.25 5,118.75 $ 42,454.91 $ 21,115.87 $ 5,118.75 $ 68,689.53 Appendix B Preliminary Assessment Roil City Project 1165.Rooney Addition Amberleaf Trail R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4175 AMBERLEAFTRL 106456001120 1 $ 1,180 $ 1,180 4177 AMBERLEAF TRL 106456001110 1 $ 1,180 $ 1,180 4179 AMBERLEAF TRL 106456001100 9. $ 1,180 $ 1,180 4181 AMBERLEAFTRL 106456001090 1 $ 11180 $ 1,180 4182 AMBERLEAF TRL 106456001130 1 $ 1,180 $ 1,180 4183 AMBERLEAFTRL 106456001080 1 $ 1,180 $ 1,180 4184 AMBERLEAFTRL 106456001140 _ 1 $ 1,180 $ 1,180 4185 AMBERLEAF TRI_L�ryTM 106456001070 1 $ 1,180 $ 1,180 4186 AMBERLEAF TRL 106456001550 1 $ 1,180 $ 1,180 4187 AMBERLEAF TRL 106456001060 1 $ 1,180 $ 4188 AMBERLEAF TRL 106456001160 1 $ 1,180 _1,180 $ 1,180 4189 AMBERLEAF TRL 106456001050 1 $ 1,180 $ __. -1,180 4190 AMBERLEAF TRL 106456001170 1 $ 1,180 $ 1,180 4191 AMBERLEAF TRL 106456001040 1 $ 1,180 $ 1,180 AMBERLEAF TRL 106456001180 1 $ 1,180 $ 1,180 _4192 4193 AMBERLEAF TRL 106456001020 1 $ 1,180 $ 11180 4194 AMBERLEAF TRL _._ 106456001190 1 $ 1,180 $ 1,180 4195 AMBERLEAF TRL - -. 106456001010 1 $ 1,180 $ 11180 - Subtotal 18 $ 21,240 ts g 18- R- i;LO :TotalAssesrnenis; '-22,42 Residential Frontage 1354 100.0% Non - Assessable Frontage 0 0.0% Total Frontage 1354 10010% Rooney Addition MY of Eap Street Revitalization ® Project 1165 Fig. I Engineering Department I location Map dmI6 ImmmmkbI Date: 10-22-2014 Ir Rooney Addition Fig. 2 City of Equ Street Revitalization - Project 1065 EDGE MILL 3" BITUMINOUS SURFACE G" CL, 5 AGGREGATE BASE sim 28' F-F 11Dr TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 8" CL. 5 AGGREGATE BASE �Proposed Typical Section EX, CURB & GUTTER REPLACE EX. CURB & GUTTER AS DIRECTED City of Eap Rooney Addition Fig. 3 Engineering Department Typical Sections - Project 1165 Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA X. Project 1162, Mallard Park 3rd & 4th Additions Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1162 (Mallard Park 3rd & 4th Additions - Street Improvements) and schedule a public hearing to be held on January 6, 2015. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Mallard Park 3rd & 4th Additions, located south of Diffley Road and east of 1 -35E in central Eagan. ➢ A structural mill and overlay of the streets in these neighborhoods is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015- 2019. ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 6, 2015. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CX -1 Draft Feasibility Report Abbe J City of Eap ma To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 6, 2015 Re: Mallard Park are & 4" Addition Street Revitalization City Project No.: 1162 Attached is the feasibility report for the Mallard Park S & 4t" Addition Street Revitalization, City Project No. 1162. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Reg. No. 45795 23Z�� Department of Public Works Date: 93ZMEM Finance Department Date: UStmry...~.~~,~~~~....~.^~.~~...~~.~~~~....~^.......~~~^~.,.....~~...~,....~.~.~~... 2 Scope°,,,~,,~,,,,,~~,~,^~~~,~~~,,~..~,..~^,~_,^,~^`,,~,,,,,,,~,,~.,,^^,~..`,^,,^.~^'^^~,,~~.,~~,~,,,,3 ........................................ ........................................................ `~..� CostEstimate ..................................................... ..,.._,~_,,~,^,,,~~_~~,,,~,^,,,,~~^^,,,^,~^. 6 ProjectSchedule ..........^...^...,..^.^....,..............,...,..,......,......~.....,.,..........,...............~8 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix C Figures - l Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Background MGM= • Roadway resurfacing (edge mill & Mallard Park Ord & 4 th 52/100 Recommended Project Name Addition Project # 1162 Street Area 5,396 Sq, Yd. Street Length ..... .......... — 7,045 Feet Scope o Adjustment/Replacement of: Brant Circle Constructed 1978, 1996 Canvasback Lane • Utility castings • Watergate valves Residential Lots Drake Drive Overlayed 1995 Streets Included Gadwell Court Crack Sealed - Pintail Court Sea! Coated 19871,1999,2007 Wood Duck Circle Woodgate Lane NWY4of Section 28 & Absolute Location NEY4of Section 29, Relative Location South of Diffley Road Township 27, Range 23 West of Johnny Cake Ridge Road MGM= • Roadway resurfacing (edge mill & PC! Rating 52/100 Recommended Overlay 1-1/2' overlay) • Replacement of damaged curb & Improvement Curb Removal — 13% gutter Scope o Adjustment/Replacement of: • Sanitary/Storm sewer • Utility castings • Watergate valves Residential Lots 123 • Street signage Neighborhood Parks 2 • Fire hydrant improvements Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $346,700 $166,080 $180,620 Repair Existing Concrete Curb & Gutter $ 93,400 - $ 93,400 Fire Hydrant Improvements $ 54,600 $ 54,600 Total $ 494,70* Mallard Park 3" & 4t' Addition 1 $ 166,080 (34%) 1 $ 328,620 (6611) January 6, 2015 Introduction/ Histor Pavement Management - As a part ofEagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance, A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 7,045 feet of residential streets in the Mallard Park 3rd & 4th Addition neighborhood in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1978 and 1996, and the older streets were overlayed in 1995. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the19 and 20 year time frames, will prevent further decay of the pavement surface, thus protecting and extending the structural life of thestreet. Timely maintenance work, such as bituminous patching, crack:sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1999 and 2007. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay, The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Mallard Park 3rd & 4"' Addition 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. I �_> Sao e This project will provide resurfacing (edge mill and-overlay) for approximately 7,045 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. .Area to Be Included Properties included in the project lie within the NW Y4of Section 28, and the NE Xof Section 29, lying South of Diffley Road, East of Johnny Cake Ridge Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota, < treet Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim Mallard Park P & 4t" Addition 3 The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 52, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pry red Improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth, Mallard Park P & 4th Addition 4 Utility Adjustment /Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced !based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross-threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed, Street Lights --The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable Mallard Park 3" & 4t' Addition 5 travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 28 to 32 feet wide, have low traffic volumes, limited access points, and a sidewalk is available along the west side of Johnny Cake Ridge Road, and Highline Trail, to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program, It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Mallard Park 3rd & 4th Addition 5 Detailed cost estimates are located iD Appendix A^ The estimates are based onanticipated 2O15 construction costs and include a596 contingency and indirect cost of 3096vxh\ohiOc!Dde legal, administration, engineering, and bond interest. A summary Of the costs is as follows: �m Mallard Park � &4 m AdditYmm Mill& ...............~................ $ Repair Existing Concrete Curb & Gutter. ............................... $ 93/400 Total.............................................................. ......... .. $ 4^ Assessments Assessments are p be levied against the benefited properties for the total - improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. A5% credit bproposed for some ofthe streets in the neighborhood /8mnt Cincle,GadwaU Court, and Pintail Court) because the 98msnnent condition has deteriorated l year prior to an anticipated 2O-veGr pavement life cycle (1/Z0=S%). The total credit for all properties i697.8%, and was determined by prorating the credit for each street as calculated below: a T2J]84~(19 year length) x95%+4,161/(2O year length) X1OQ%]/7J}45'(tote|)=97.8% This reduced assessment rate i5 in accordance with the February 10, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure, Assessment Ratio Property City Mill & Overlay _ Low-Density Residential (R-I,23) 50% 5096 Neighborhood Park Parcels 50V6 509S Repair Existing Concrete Curb &Gutter - 100Y6 Fire Hydrant Improvements - 10096 Residential Lots — All residential lots (123 single family homes) as shown OU Figure 2/having driveway access on to the street to be improved are proposed to be assessed. TheCitV�s Assessment Policy states that 5OY6of the mill and overlay costsane assessable for local residential streets, based on a standard 32-foot width, The estimated costper residential unit, based on the City's Assessment Policy, is $1,330 / lot and is calculated as follows: Mallard Park 3" & xm Addition a a 13,610' 'Residential Frontage/ 14,090' Tatar Frontage= 96.6% o $346,700 (Mill & Overlay Costs) x 50% x 96.6% x 97.8% = $163,772 (Total R-1 Assessment) o $163,772 / 123 lots M $1,331.48, rounded to $1,330 / single - family lot Mill & Overlay — Neighborhood Park Parcels -- All neighborhood park properties (2 park parcels) adjacent to streets in the project area, as shown on figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential streets, based on a standard 32400t width. The estimated cost per residential unit, based on the City's Assessment Policy, is $12.03 /Neighborhood Park F.F., and is calculated as follows o $346,700 (Mill and Overlay Costs) / 14,090' (Total Frontage) = $24.6.1./ F.F. * $24.61/ F.F. x 50% (assessment rate) x 97.8% =$12.03/ Park F.F. The remaining frontage within the project area (273' or 1.9 %) is considered non- assessable under the City's Assessment Policy. AssSrtlent F'nancln O toOns The property owner will have the caption at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,330 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year. ._ .......... - .... , __....�....__.� _�_._.. ............... Principal / Year Interest / Year I Cost/ Year 1st Year 1 $266 Stn Year $266 Bonds may be issued to finance the improvements. $62 $328 $11 $277 Mallard Park 3rd & 4" Addition 8 Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $274,020 (62% of total street costs). The Combined Utility Fund will finance the estimated $54,600 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification - program anticipates a one-time 5 cent /1,000 gallon Increase in 2015 to the existing water utility rate. Mallard Park 3rd & 41h Addition 9 Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $346,700 $166,080 '0 �180,620 Repair Existing Curb & Gutter $ 93,400 - $ 93,400 Fire Hydrant Improvements $ 54,600 _4_94,700 - $ 54,600 Totals $ $166,080 $328,620 The Major Street Fund will finance the estimated street related project deficit of $274,020 (62% of total street costs). The Combined Utility Fund will finance the estimated $54,600 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification - program anticipates a one-time 5 cent /1,000 gallon Increase in 2015 to the existing water utility rate. Mallard Park 3rd & 41h Addition 9 <�-�Prqjeqt Schedule Present Feasibility Report to City Council/ Order Public Hearing .................... ............................................................ December 2,2O14 Informational Meeting, ............................ ............... ... . ....... . ............. December 29,ZO14 PublicHearing ...................... .................. ......... ......... ............................. . January 6L2Q16 BidDate ........................................................... ......................................... March 26, 2815 AwardContract ...... ........................................................................................... April 7,2O15 - ' Project Completion .......................................................................................... August, 2015 Final Cost Report .... ~. ......................... .... .............................. .................. September, 2015 First Payment Due with Property Tax Statement .............................. .. ........ May 15,2Ol6 � � Mallard Park + m ��4~ Addition 10 Mallard Park 3" & 4" Addition 11 Appendix A Preliminary Cost Estimate City Project 1162 Mallard Park 3rd & 4th Additions Item No, itam - - -- I Unit Unit Price qty - Estim led Part I - Bituminous Street Overlay Est Estimated 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 50 $ 500.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 10000 $ 15,000.00 2232.501 Mill Bituminous Pavement- Full Width (1 -3/4" Depth) SY $ 3.00 Salvage Casting $ - 2357. 502 Bituminous Material for Tack Coat GAL $ 3,00 1,585 $ 4,755.00 2360.501 SP WEA34.0B Wearing Course Mixture (Overlay) TON $ 60.00 3,375 $ 202,500.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130,00 34 $ 4,420;00 2504.602 Adjust Gate Valve Box EA $ 175.00 7 $ 1,225.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 3 $ 1,050:00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 5 $ 1,500:00 2506.503 Reconstruct 4' Dia, MM LF $ 530,00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 23 $ 10,350.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225,00 15 $ 3,375.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 1 $ 825.00 2506.602 Remove &'Replace Top Slab w /Cstg (1642B) EA $ 2,000.00 $ - 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) -Epoxy EA $ 130.00 $ 2581.501 Pavement Message Arrow(Left) -Epoxy EA $ 130.00 2581.501 Pavement Message Arrow .(Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Left /Thru) -Epoxy EA $ 175:00 $ - 2582.501 Pavement Message (ONLY.) - Epoxy EA $ 175.00 $ - 2582.502 12" Solid tine White -Epoxy LF $ 5.00 $ - 2582.502 4" Solid Line White - Epoxy LF $ 1.00 $ - 2582.502 24" Solid Line White - Epoxy LF $ 8.00 $ - 2582.502 24" Solid Line Yellow - Epoxy LF $ 6.50 $ - 2582.502 4" Double Solid Line Yellow -Epoxy LF $ 1.00 $ - 2582.503 Zebra Crosswalk White - Epoxy SF $ 5.00 120 $ 600.00 SP -1 Signage Remove and Replace LS $ 1,920.00 1 $ 1,920.00 Subtotal t 254A20.nn 5% Contingency $ 12,701,00 Subtotal $ 266,721.00 30 %:Indirect Costs $ 80,016,30 Part l - Bituminous Street Overlay $ 346,737.30 Part ii - Repair Existing Curb & Gutter Est Estimated Item No. Item Unit Unit Price 2104.501 Remove Concrete Curb and Gutter LF - -- $ 14,062.50 Qty Cost Part ii - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 $ - 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 1,875 $ 14,062.50 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 120 $ 300.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ - 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16:00 3 $ 48.00 2104.523 Salvage Casting EA $ 150.00 $ - Mallard Park 3rd & 4th Addition 12 2105.501 Common Excavation CY $ 30.00 10 $ 300:00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA240B Wearing Course Mixture (New Trail Construction) TON $ 70.00 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 50 $ 6,500.00 2506:602 Adjust Frame and Ring Casting (Manhole in trail) EA $ 450.00 $ - 2504.602 irrigation Repair EA $ 200.00 12 $ 2,400.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 $ - 2506.521 Install Casting EA $ 450.00 $ - 2506.602 Line 4':Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 17 $ 6,800.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 1 $ 800.00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $ 5,000.00 $ - 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000:00 $ 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ - 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 $ - 2506.602 Repair/ Grout CB or MH invert / Doghouses EA $ 500.00 2 $ 1,000.00 2506.602 install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 96 $ 624.00 2521.501 4" Concrete Sidewalk SF $ 5.00 $ - 2521.501 6" Concrete Bullnose SF $ 7.00 $ - 2531.501 Concrete Curb & Gutter B612 LF $ 15.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 120 $ 1,920.00 2531.501 Concrete Curb and Gutter, B624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 1305 $ 19,575:00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 450 $ 6,975.00 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 3 $ 180.00 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 $ - 2531:618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 8 $ 1,200,00 2531:618 Truncated Dame Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100,00 8 $ 800.00 2540.602 Repair Landscaping EA $ 350.00 3 $ 1,050.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 14400 $ 1.,440.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 30 $ 1;500.00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch)) SY* $ 1.25 320 $ 400.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part II - Repair Existing Curb & Gutter $ 68,449.50 $ 3,422.48 $ 71,871.98 $ 21,561.59 $ 93,433.57 Item Na. e Item 2504,602 Nozzle Improvement (Type 100) EA $750.00 $ - ....I.._ Ested 2504.602 Remove & Replace Hydrant EA $5,000.00 $ - 2104.505 Remove Bituminous Pavement SY $10:00 $ Cost Part III - Fire Hydrant Improvements 2504,602 Nozzle Improvement (Type 100) EA $750.00 $ - 2504.602 Nozzle Improvement:(Type 67) EA $2,000.00 20 $ 40,000.00 2504.602 Remove & Replace Hydrant EA $5,000.00 $ - 2104.505 Remove Bituminous Pavement SY $10:00 $ Mallard Park 3" & 4th Addition 13 2105.501 Common Excavation CY $30.00 $ ' 2211.501 G "Aggregate Base, Cl. s(1oO%Crushed) TON $25-00 $ ' 2360a01 spVvcx000aWearing Course Mixture (Patch) TON $130.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) E« $400.00 $ - 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 g ' 2506.602 Adjust Frame and Ring Casting (Manhn|e) s4 $450.00 $ ' 2506.60I Remove & Replace Frame & Ring Casting (o7") su $825.00 $ ' 2531.681 Concrete Curb and Gutter, Bs12 iF $15.00 $ 2531.501 Concrete Curb and Gutter, u610 ir $16.00 $ 2531.507 7" Concrete Driveway Pavement -High Early sY $55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement ' High Early aY $55.00 $ - 2575.505 Sodding, Type Lawn (0gNand) sY $9.00 $ ' 2575.535 Water for TurfE$abUohmcm GAL $1,00 $ ' 2575.551 Select Topsoil/Compost (Grade 1>mix CY $58.00 $ ' 2575.604 Seeding (KxnoDT17nw/TypeSHyd,omu|ch) sY $1.25 $ ' Subtotal 5% Contingency Suhtota I " - 30% Indirect Costs PanN- FireHydramImprovemmnts Part |' Bituminous Street Overlay Part 1|' Repair Existing Curb Q.Gutter Part III - Fire Hydrant Improvements Project 1164 Total Cost Mallard & 4m Addition 14 $ 2,000.00 . $ 42,000.00 $346737.30 & n3:4m.57 $ $ K8aU m Appendix B Preliminary Assessment Roll City Project 1162 Mallard Park 3rd and 4th Brant Circle Rn1 Residential PIN, Equivalent Unit Assessment Total 1695 BRANT CIR 104725301250 1 $ 1,330 $ 1,330 1696 BRANT CIR w.._ _ 104725301530 1 $ 1,330 $ 1,330 1700 BRANT CIR X104725301520 1 $ 1,330 _ $ 1,330 1701 BRANT CIR 104725301260 1 $ 1,330 $ 7„330 1704 BRANT CIR 104725301510 1 $ 1,330 $ 1,330 1705 BRANT CIR 104725301270 _.__........_ 1 $ 1,330 $ 1,330 1708 BRANT CIR 104725301500 . ....... --- ............._...... 1 _ $ 1,330 $ 1,330 1709 BRANT CIR 104725301280 1 $ 1,330 $ 1,330 1712 BRANT CIR 104725301490 1 $ 1,330 $ 1,330 1713 BRANT CIR 104725301290 1 $ 1,330 $ 1,330 1717 BRANT CIR 104725301300 1 _ - _.__....._$...... _ 1,330 $ 1,330 1720 BRANT CIR 104725301480 1 $ 1,330 $ 1,330 1721 BRANT CIR 104725301310 1 $ 1,330 $ 1,330 1725 BRANT CIR 104725301320 1 $ 1,330 $ 1,330 1729 BRANT CIR 104725301330 1 $ 1,330 $ 1,330 1730 BRANT CIR 104725302010 1 $ 1,330 $ _ 1,330 1733 BRANT CIR 104725301340 1 $ 1,330 $ 1,330 1737 BRANT CIR 104725301350 1 $ 1,330 $ 1,330 1740 BRANT CIR 104725302020 1 $ 1,330 $ 1,330 1741 BRANT CIR 104725301360 1 $ 1,330 $ 1,330 1745 BRANT CIR 104725301370 _ 1 $ 1,330 $ 7,330 1748 BRANT 'CIR 104725302030 1 $ 1,330 $ 1,330 _ 1749 BRANT CIR 104725301380 1 $ 1,330 $ 1,330 1753 BRANT CIR 104725301390 1 $ 1,330 $ 1,330 1757 BRANT CIR 104725301400 1 $ 1,330 $ 1,330 1761 BRANT CIR Pm 10472-5301410 1 $ 1,330 $ 1,330 1765 BRANT CIR 104725301420 1 $ 1,330 $ 1,330 1768 BRANT CIR 104725302040 1 $ 1,330 $ 1,330 1769 BRANT CIR 104725301430 1 $ 1,330 $ 1,330 1.773 BRANT CIR 104725301440 1 $ 1,330 $ 1,330 1777 BRANT CIR 104725301450 1 $ 1,330 $ 1,330 1781 BRANT CIR 104725301460 1 $ 1,330 $ 1,330 1782 BRANT CIR 104725302050 1 $ 1,330 $ 1,330 1785 BRANT CIR 104725301470 1 $ 1,330 $ 1,330 Subtotal 34 $ 45,220 Canvasback Lane __...._ ........ _. ........ R -1 Residential P.I.N. _ Equivalent Unit Assessment Total 1753 CANVASBACK LN 104725202210 1 $ 1,330 $ 1,330 1754 CANVASBACK LN 104725202200 1 $ 1,330 $ 1,330 1757 CANVASBACK LN ___._..___._....._.___.______. 104725202220 1 $ 1,330 $ 1,330 1758 CAN VAS BACK LN 104725202190 1 $ 1,330 $ 1,330 Mallard Park 3" & 4" Addition 15 1760 CANVASBACK LN 104725202180 1 $ 1,330 $ 1,330 Total 4277 GADWALL CT 104725301210 R -1 Residential P.I.N. Equ valent Subtotal -- 5 - Total. $ 6,650 _ ............... . ... .._.._..__._.._.._._ Gadwall Court R-1 Residential Drake Drive Unit Assessment Total 4277 GADWALL CT 104725301210 R -1 Residential P.I.N. Equ valent Unit Assessment 10472530_1200 . _ . Total. 1737 DRAKE DR _1_04725202080 1 $ 1,330 $ 1,330 1738 DRAKE DR 104725202070 1 $ 1,330 1 1,330 _ 1739 DRAKE DR 104725202090 1 $ 1,330 _$_ $ 1,330 1741 DRAKE DR 104725202113 1 $ ..._ _._........._....._....._._..._ 1,330 $ 1,330 .1742 DRAKE DR 104725202060 1 $ 1,330 $ 1,330 17_45 DRAKE DR 104725202111 1 _ $ 1,330 $ 1,330 1746 DRAKE DR 104725202050 1 $ 1,330 $ 1,330 1747 DRAKE DR 104725202120 1 $ 1,330 $ 1,330 1749 DRAKE DR 104725202130 1 $ 1,330 $ 1,330 1750 DRAKE DR 104725202040 1 $ 1,330 $ 1,330 1753 DRAKE DR 104725202140 1._.m $ 1,330 $ 1,330 DRAKE DR 104725202030 1 $ 1,330 $ 1,330 `......_._......,1754 1757 DRAKE DR 104725202150 1 $ 1,330 $ 1,330 1758 DRAKE DR 104725202020 1 $ 1,330 $ 1,330 1761 DRAKE DR_ 104725202160 1 $ 1,330 1,3_30 1762 DRAKE DR � 104725202010 1 $ 1,330 _$ $ 1,330 Subtotal 16 $ 21,280 _ ............... . ... .._.._..__._.._.._._ Gadwall Court R-1 Residential P.I.N. Equivalent Unit Assessment Total 4277 GADWALL CT 104725301210 1 $ 1,330 $ 1,330 4280 GADWALL CT 10472530_1200 . _ . 1 _ ___1 ._ $ 1,330 $ 1,330 4283 GADWALL CT 104725301220 1 $ 1,330 _. $ 1,330 4284 GADWALL CT 104725301190 1 $ 1,330 $ 1,330 4287 GADWALL CT 104725301230... 1 $ 1,330 $ 1,330 4288 GADWALL CT 104725301180 _ .._1--- -__._. _ - -_$ - 1,330 $ 1,330 4291 GADWALL CT 104725301.240 1 $ 1,330 $ 1,330 4292 GADWALL CT 104725301170 1 $ 1,330 $ 1,330 4296 GADWALL CT 104725301160 1 $ 1,330 $ 11330 4300 GADWALL CT 104725301150 1 _ $ 1,330 $ 1,330 4304 GADWALL CT 104725301140 1 $ 1,330 $ 1,330 Subtotal 11 $ 14,630 _ .. ............._.._...._.._...___ _ Pintail Court R -1 Residential P.L ;N, Equivalent Unit Assessment Total 4277 PINTAIL CT 104725301080 1 $ 1,330 $ 1,330 4280 PINTAIL CT 104725301070 1 $ 1,330 __$ 1,330 4283 PINTAIL CT 104725301090 1 $ 1,330 $ 1,330 4284 PINTAIL CT 104725301060 1 $ 1,330 $ 1,330 4288 PINTAIL CT 104725301050_..__. 1 $ 1,330 $ 1,330 Mallard Park 3`d & 4tn Addition 16 4291 PINTAILCT 104725301100 1 $ 1,330 $ 1,330 4292 PINTAIL CT 104725301040__ 1 -$ - 1,330 A $ 1,330 4295 PINTAIL CT 104725301110 1� $ 1,330 $ 1,330 4296 PINTAIL CT 104_725301030 1 $ 1,330 $ 1,330 4299_ PINTAIL CT 104725301120 1 $ 1,330 $ 1,330 4300 PINTAIL Cl' 104725301020 1 $ 1,330 $ 1,330 4303 PINTAIL CT 104725301130 1 _ A$ 1,330 $ 1,330 4304 PINTAIL CT 104725301010 1 $ 1,330 $ 1,330 $ 1,330 _ Subtotal 6 $ 1,330 $ 7,980 Subtotal 13 1 $ 17,290 Wood Duck Circle R -1 Residential Pd.N. EquivalentT Unit Assessment Total 4350 WOOD DUCK CIR _ 104725202330 1 $ 1,330 $ 1,330 4352 WOOD DUCK CIR 104725202320 1 $ 1,330 $ 1,330 4354 WOOD DUCK CIR 104725202310 1 $ 1,330 $ 1,330 4356 WOOD DUCK CIR 104725202300 1 $ - 1,330 $ 1,330 4358 WOOD DUCK CIR 1047252022_90 1 $ 1,330 $ 1,330 4360 WOOD DUCK CIR _ 104725202280 - 1 $ 1,330 $ 1,330 4330 WOODGATE LN N 104725202380 - 1 $ 1,330 $ 1,330 4333 WOODGATE LN N Subtotal 6 $ 1,330 $ 7,980 Woodgate Lane North R -1 Residential P.I.N. Equivalent Unit Assessment Total 4310 WOODGATE LN N 104725202430 1 $ 1,330 $ 1,330 4314 WOODGATE LN N 104725202420 1 $ 1,330 $ 1,330 4318 WOODGATE LN N - 104725202410 1 $ 1,330 $ 1,330 4322 WOODGATE LN N .d 104725202400 1 $ 1,330 $ 1,330 4326 WOODGATE LN N 104725202390 1 $ 1,330 $ 1,330 4329 WOODGATE LN N 1047253015401 - $ 1,330 $ 1,330 4330 WOODGATE LN N 104725202380 - 1 $ 1,330 $ 1,330 4333 WOODGATE LN N 104725301550 1 $ 1,330 $ 1,330 4334 WOODGATE LN N 104725202370 1 $ 1,330 $ 1,330 4337 WOODGATE LN N 104725301560 $ 1,330 $ 1,330 4338 WOODGATE LN N 104725202360- _........_.1 - 1 $ 1,330 $ 1,330 4341 WOODGATE LN N 104725301570 1 $ 1,330 $ 1,330 4342 WOODGATE LN N 104725202350 1 $ 1,330 $ 1,330 4345 WOODGATE LN N 104725301580 1 �i$ - u`1,330 $ 1,330 4346 WOODGATE LN N 104725202340 1 $ 1,330 $ 1,330 4349 WOODGATE LN N 104725301590 1 $ 1,330 $ 1,330 4353 WOODGATE LN N 104725301600 1 $ 1,330 $ 1,330 4357 WOODGATE LN N 104725301610 1 $ 1,330 $ 1,330 4361 WOODGATE LN N 104725301620 1 $ 1,330 $ 1,330 4362 WOODGATE LN N 104725202270 1 $ 1,330 $ 1,330 4366 WOODGATE LN N 104725202260 1 $ 1,330 $ 1,330 4370 WOODGATE LN N ............._.._.__... -.. ...... _... ............ ..._. - - -- - -- 104725202250 1 $ 1,330 $ 1,330 4371 WOODGATE LN N 104725201110 1 $ 1,330 $ 1,330 4375 WOODGATE LN N 104725201100 1 $ 1,330 $ 1,330 4376 WOODGATE LN N 104725202240.. 1 $ 1,330 $ 1,330 Mallard Park 3" & 4" Addition 17 4377 WOODGATE LN N 104725201090 1 $ 1,330 $ 1,330 4379 WOODGATE LN N 104725201080 1 $ 1,330 $ 1,330 4380 WOODGATE LN N 104725202230 1 $ 1,330 $ 1,330 4381 WOODGATE LN N 104725201070 1 $ 1,330 $ 1,330 4383 WOODGATE LN N 104725201060 1 $ 1,330 $ 1,330 4387 WOODGATE LN N 104725201050 1 $ 1,330 $ 1,330 4390 WOODGATE LN N 104725202170 1 $ 1,330 $ 1,330 4391 WOODGATE LN N 104725201040 1 $ 1,330 $ 1,330 4395 WOODGATE LN N 104725201030 1 $ 1,330 $ 1,330 4397 WOODGATE LN N 104725201020 1 $ 1,330 $ 1,330 4399 WOODGATE LN N 104725201010 1 $ 1,330 $ 1,330 1757 WOODGATE LN 10764001021 1 $ 1,330 $ 1,330 1753 WOODGATE LN 10764001031 1 $ 1,330 .......... $ 1,330 Subtotal 38 $ 50,540 Ro :'total" R =1 As Units ' Woodgate Lane•North Neighborhood Parks P.I.N. Front Feet Unit Assessment Total Highline Trail 100290075017 88 $ 12.03 $ 1,059 Highline Trail 100290075016 119 $ 12.03 $ Subtotal —397 $ 2,490 TOTAL ASSESSMENT $ 166,080 Residential Frontage 13610 96,6% Neighbohrood Park Frontage 207 1.5% Non-Assessable Frontage 273 1.9% Total Frontage 14090 100.0% Mallard Park 3"1 & 41h Addition 18 Mallard Park 3rd & 4th Additions of Eap Street Revitalization - Project 9162 Fig. I ;�, Engineering Department Location Map .am. Date: 10,22-2014 Mallard Park 3rd & 4th City of Eagan Street Revitalization - Project 116 2 Fig. 2 " vL- 'd rl47�01-%L-%.Prlk I LZ uruJtz 41-1 ff Tom "'• t ' 28'- 32 F-F ... .. . .......... EDGE MILL (6'.-8'wide) Typ. F1112" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE City of Eakan Mallard Park 3rd _ -4th Fig. 3 Engineering Department Typical Sections - Project 1162 Agenda Information Memo December 2, 2014 Eagan City Council Meeting CONSENT AGENDA Y. Project 1175, Northwood Parkway & Promenade Avenue Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1175 (Northwood Parkway and Promenade Avenue - Street Improvements) and schedule a public hearing to be held on January 6, 2015. Facts: ➢ On September 16, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Northwood Parkway and Promenade Avenue, two collector streets located between Interstate 35 -E and Lexington Avenue, north of Yankee Doodle Road, in central Eagan. ➢ Also on September 16, the Council directed preparation of a feasibility report for Project 1174 addressing the traffic signal installation and intersection modifications at the intersection of Yankee Doodle Road and Promenade Avenue. It is anticipated that the synchronization of the timing of the two projects would be beneficial from a construction impact perspective, as well as cost savings. ➢ A draft of this Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 6, 2015. ➢ An informational meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CY -1 Draft Feasibility Report From: Aaron Nelson, Assistant City Engineer Date: January 6, 2015 Re: Northwood Parkway & Promenade Avenue Street Revitalization City Project No.: 1175 Mw Attached is the feasibility report for the Northwood Parkway & Promenade Avenue Street Revitalization, City Project No. 1175. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Reg. No. 45795 Reviewed By: Department of Public Works Date: Reviewed By: Finance Department Date: TABLE OF CONTENTS ExecutiveSummary ....................................................................... ..............................1 Introduction / History ....................................................................... ..............................2 Scope............................................................................................. ..............................3 AreaTo Be Included ........................................................................ ..............................3 Street Pavement Evaluation ........................................................... ..............................3 Proposed Improvements ................................................................ ..............................4 Easements /Permits ........................................................................ ..............................6 Feasibility /Recommendations ........................................................ ..............................6 CostEstimate ................................................................................. ..............................6 Assessments................................................................................... ..............................6 AssessmentFinancing Options ........................................................ ..............................7 RevenueSource .............................................................................. ..............................8 ProjectSchedule ............................................................................. ..............................8 LIST OF APPENDICES Appendix A Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement /Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project uetans • Roadway resurfacing (full width mill & 2" Northwood Parkway & 62/100 overlay) Project Name $ 79,474 project # 1175 • Replacement of damaged curb & gutter Promenade Avenue Overlay • Adjustment /Replacement of: Street Area 23,765 Sq. Yds. Street Length 5872 Feet 8% $ 381,974 (48 %) Northwood Pkwy 1996 • Watergate valves R -1 Residential Lots Constructed Promenade Ave 1996 R -4 Residential Parcels Northwood Parkway • Fire hydrant improvements Denmark Ave 1998 18 • Trail overlay Promenade Avenue Reconstructed - Streets Included Denmark Avenue Crack Sealed - Seal Coated 2002 2009/2010 SW % of Section 10 North of Yankee Doodle Road Absolute Location Relative Location Township 27, Range 23 East of I -35E Project uetans • Roadway resurfacing (full width mill & 2" PCI Rating 62/100 overlay) $ 305,126 $ 79,474 Recommended - • Replacement of damaged curb & gutter Improvement Overlay • Adjustment /Replacement of: Concrete Entrance Repairs $ 107,500 $ 107,500 • Sanitary /Storm sewer Curb Removal 8% $ 381,974 (48 %) Scope o Utility castings • Watergate valves R -1 Residential Lots 1 • Street signage R -4 Residential Parcels 1 • Fire hydrant improvements Commercial /Industrial 18 • Trail overlay • Concrete entrance repairs /replacement Cost Estimate/ Revenue Northwood Parkway & Promenade Avenue 1 Property City Mill & Overlay w/ Signage $ 384,600 $ 305,126 $ 79,474 Repair Existing Concrete Curb & Gutter $ 243,500 - $ 243,500 Fire Hydrant Improvements $ 59,000 - $ 59,000 Concrete Entrance Repairs $ 107,500 $ 107,500 - Total $ 794,600 $ 412,626 (52 %) $ 381,974 (48 %) Northwood Parkway & Promenade Avenue 1 January 6, 2015 Neighborhood Street Revitalization Northwood Parkway & Promenade Avenue Eagan, Minnesota Introduction History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 11,744 feet of collector roadways included in the Northwood Parkway and Promenade Avenue area in northern Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1996 and 1998. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 19 and 17 year time frames, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2002 and again in 2009/2010. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Northwood Parkway & Promenade Avenue Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City- maintained items is included in this project, if needed. �Scope This project will provide resurfacing (full width mill and 2" overlay) for approximately 11,744 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, fire hydrant improvements, trail overlay, concrete driveway entrance repairs /replacements, and replacement of street signage. Area to Be Included Properties included in the project lie within the SW %, Section 10, lying North of Yankee Doodle Road, East of 1 -35E, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 62, which falls in the "Patch /Repair and /or Overlay" category, as mentioned above. Northwood Parkway & Promenade Avenue The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 8% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Northwood Parkway & Promenade Avenue 4 Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include " Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter -turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Driveway Replacement — Many of the adjacent properties were constructed with bituminous driveway entrances, or concrete aprons that are in disrepair, and are proposed to be replaced. The entrances will be reconstructed with 7" -thick concrete aprons in accordance with Eagan Northwood Parkway & Promenade Avenue 5 Standard Detail 440. These replacements will provide commercial entrances of adequate strength and width, and will be consistent with similar projects in commercial /industrial areas within the project area and throughout the City. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). This area was reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The streets are collector roadways and have current traffic volumes ranging from 4,900 to 8,000 vehicles per day. Existing trails and sidewalks runs along the Northwood Parkway and Promenade Avenue to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. Easement hermits All work will be in the public right -of -way. It is anticipated that a County right -of -way permit will be required for any work within the Yankee Doodle Road and Lexington Avenue right -of- ways. Feasibility and Recommendations Northwood Parkway & Promenade Avenue 6 The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. 1;;��Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Northwood Parkway & Promenade Avenue • Mill & Overlay ......................................... ............................... $ 384,600 • Repair Existing Concrete Curb & Gutter . ............................... $ 243,500 • Fire Hydrant Improvements .................... ............................... $ 59,000 • Concrete Entrance Repairs ..................... ............................... $107,500 Total............................................ ............................... $ 794,600 �Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. A 5% credit is proposed for Northwood Parkway and Promenade Avenue because the pavement condition has deteriorated 1 year prior to an anticipated 20 -year pavement life cycle (1/20 =5 %), and 15% for Denmark Avenue because it deteriorated 3 years early (3/20 -15 %). The cumulative credit for all properties is 93.7 %, and was determined by prorating the credit for each street as calculated below: • [735' (Denmark Ave) x 85 %+ 5,137' (remaining length) x95 %] / 5,872' (total) = 93.7% This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. Northwood Parkway & Promenade Avenue 7 A pavement thickness factor adjustment is also proposed for residential properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this case, the 2" overlay is being used instead of a 1 -1/2" overlay that would typically be used on similar residential streets. The adjustment factor anticipated is 1.5 "/2.0 ", but the actual will be determined by the final design. One property, 3285 Northwood Circle, will receive a 75' corner lot credit, which reduces is effective parcel size to 3.62 net acres, which was calculated by multiplying the prorated front footage by the total parcel size: ® ((646' (total frontage) - 75' (corner lot credit)) / 646' (total frontage) = 88.4% m 5.48 Total Acres— 1.39 Acres Ponding Easement= 4.09 Net Acres • 4.09 Net Acres x 88.4% = 3.62 Net Acres w/ corner lot credit The construction limits do end partially in front of 3225 Denmark Avenue and 3250 Denmark Avenue. Both parcels are proposed to be assessed for their entire lot instead of prorating it by the amount of frontage being rehabilitated. 3250 was not included in the assessable area for the street improvements to the south, and 3225 will not be assessed for future improvements to the north. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- High - Density Residential (R -1) 50 %* 50% Mill & Overlay- High- Density Residential (R -4) 75 %* 25% Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements - 100% *Of comparable Zoning Equivalent Ratio to total width and /or structural strength (i.e., 32'/44', 32'/52', 44'/52', etc.) Mill & Overlay - Residential Properties — All residential properties (1 R -1 and 1 R -4) as shown on Figure 2, having driveway or private street access onto a street in the project area, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for R -1 properties, and 75% of R -4 properties, for collector roadways, based on a standard 32 -foot width. The estimated cost for residential properties, based on the City's Assessment Policy, is $9.21/ F.F. (un- platted R -1), and $1,987/ net acre (R -4) and is calculated as follows: R -1 Residential Properties (un- platted) o $384,600 (Mill and Overlay Costs) / 11,744' (Total Frontage) = $32.75/ Front Foot o $32.75 / Front Foot x 50% (Assessment Rate) x 93.7% (early deterioration) x 32'/40' (street width) x 1.5 "/2.0" (pavement thickness) = $9.21 / R -1 F.F. R -1 Assessment = $9.21/F.F. x 214' = $1,970.94, rounded to $1,971 Northwood Parkway & Promenade Avenue 8 R -4 Residential Properties 0 10,750' R -4 & C/I Frontage / 11,744' Total Frontage = 91.5% R -4 & C/I Frontage o $384,600 (Mill & Overlay Costs) x 75% (Assessment Rate) x93.7% (early deterioration) x 32'/40' x 91.5% = $197,843 o $197,843 / 99.55 net acres = $1,987.37/ net acre, rounded to $1,987 / net acre (R -4) Commercial /Industrial – All commercial /industrial properties, as shown on Figure 2, within the project area are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable, regardless of street width. The estimated cost per net acre to be assessed, based on the City's Assessment Policy, is $3,312/Net Acre (C /1) and is calculated as follows; 0 10,750' R -4 & C/I Frontage / 11,744' Total Frontage = 91.5% R -4 & C/I Frontage o $384,600 (Mill & Overlay Costs) x 100% (Assessment Rate) x 93.7% (early deterioration) x 91.5% = $329,739 o $329,739 / 99.55 net acres = $3,312.30/ net acre, rounded to $3,312 / net acre (C /1) Driveway Entrance Replacement — Several properties have driveway entrances with damaged concrete driveway aprons that will be replaced, or bituminous driveways that need to be replaced with commercial concrete entrances. Properties are proposed to be assessed for the total cost of repairs. The costs of common driveways are proposed to be prorated among all benefiting parcels. The estimated cost of driveway repairs is approximately $107,500 or $119/ SY and is calculated as follows: • Total area of concrete driveway apron repair = 892 SY • Total concrete driveway apron cost = $107,500 a Total cost /SY = $120.51, rounded to $120/ SY The remaining frontage within the project area (780' or 6.6 %) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for R -1 residential owners, and ten years for R -4 residential and commercial /industrial owners. In 2014, the interest rate was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,971 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Northwood Parkway & Promenade Avenue 9 $1,971 R -1 Residential Assessment Principal Year interest/ Year Cost /Year St Year $394 $92 1 $486 5th Year j $394 $16 $410 R -4 Residential & Commercial/ Industrial per $1,000 Assessed _.._.,.._.__ Principal / Year I Interest/ Year Cost / Year .' 1st Year $100 $47 $147 �... _.�..�._,.m i 10th Year $100 $4 I.LiO4 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Project Cost Mill and Overlay (Including Signage) $ 384,600 Repair Existing Curb & Gutter $ 243,500 Fire Hydrant Improvements $ 59,000 Concrete Entrance Repairs $ 107,500 Totals $ 794,600 Property Assessment City Contribution $ 305,126 $ 79,474 - $ 243,500 $ 59,000 $ 107,500 - $ 412,626 $ 381,974 The Major Street Fund will finance the estimated street related project deficit of $322,974 (44% of total street costs). The Combined Utility Fund will finance the estimated $59,000 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one -time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Northwood Parkway & Promenade Avenue 10 Project Schedule Present Feasibility Report to City Council/ Order Public Hearing .......................... ............................... .......................December 2, 2014 Informational Meeting ..................... ............................... .......................December 29, 2014 Public Hearing ........................................ ............................... .......................January 6, 2015 Approve Plans and Specifications ............................. ............................... February 17, 2015 BidDate ......................................................................... ............................... March 26, 2015 Award Contract ........................................ ............................... ..........................April 7, 2015 Start Construction .............................................................. ............................... May 1, 2015 Project Completion ........................................................... ............................... August, 2015 Final Cost Report .................................... ............................... .....................September, 2015 Final Assessment Hearing ....................................................... ............................... Fall, 2015 First Payment Due with Property Tax Statement ............ ............................... May 15, 2016 Northwood Parkway & Promenade Avenue 11 Appendix A Preliminary Cost Estimate City Project 1175 Northwood Parkway/ Promenade Ave. Part I - Bituminous Street Overlay Item No. Item Unit Unit Price Estimated Item No. Item Unit Unit Price Est Qty 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY Cost Part I - Bituminous Street Overlay Item No. Item Unit Unit Price Est Qty Estimated Cost 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 100 $ 1,000.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 2.50 $ - 2232.501 Mill Bituminous Pavement- Full Width (1 -3/4" Depth) SY $ 3.00 23,765 $ 71,295.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 1,550 $ 4,650.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 2,945 $ 176,700.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 33 $ 4,290.00 2504.602 Adjust Gate Valve Box EA $ 175.00 9 $ 1,575.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 4 $ 1,200.00 2506.503 Reconstruct 4' Dia. MH LF $ 530.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 3 $ 1,350.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 $ - 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 $ 2506.602 Remove & Replace Top Slab w /Cstg (16428) EA $ 2,000.00 $ - 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 2 $ 260.00 2581.501 Pavement Message Arrow (Left) - Epoxy EA $ 130.00 9 $ 1,170.00 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 $ 2582.501 Pavement Message (ONLY) - Epoxy EA $ 175.00 $ - 2582.502 12" Solid Line White - Epoxy LF $ 5.00 178 $ 890.00 2582.502 4" Solid Line White - Epoxy LF $ 1.00 1,150 $ 1,150.00 2582.502 24" Solid Line White - Epoxy LF $ 8.00 60 $ 480.00 2582.502 24" Solid Line Yellow - Epoxy LF $ 6.50 $ - 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 4,525 $ 4,525.00 2582.503 Zebra Crosswalk White - Epoxy SF $ 5.00 168 $ 840.00 SP -1 Signage Remove and Replace LS $ 4,000.00 1 $ 4,000.00 Subtotal $ 281,725.00 5% Contingency $ 14,086.25 Subtotal $ 295,811.25 30% Indirect Costs $ 88,743.38 Part I - Bituminous Street Overlay $ 384,554.63 Part II - Repair Existing Curb & Gutter Item No. Item Unit Unit Price Est Qty Estimated Cost Part II - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 1 $ 1,500.00 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 750 $ 5,625.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 2800 $ 7,000.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 4,842 $ 19,368.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 22 $ 352.00 2104.523 Salvage Casting EA $ 150.00 $ - Northwood Parkway & Promenade Avenue 12 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 50 $ 1,250.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 375 $ 1,125.00 2360.501 SP WEA240B Wearing Course Mixture (Trail overlays) TON $ 70.00 640 $ 44,800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 90 $ 11,700.00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 $ - 2506.521 Install Casting EA $ 450.00 $ 2506.602 Line 4' Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 19 $ 7,600.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 2 $ 1,600.00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $ 5,000.00 $ - 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000.00 $ 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 4 $ 400.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 805 $ 5,232.50 2521.501 4" Concrete Sidewalk SF $ 5.00 4,095 $ 20,475.00 2521.501 6" Concrete Bullnose SF $ 7.00 $ - 2531.501 Concrete Curb & Gutter B418 LF $ 15.00 80 $ 1,200.00 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 670 $ 10,720.00 2531.501 Concrete Curb and Gutter, 8624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 $ 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 $ - 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 22 $ 1,320.00 2531.507 7" Concrete Driveway Pavement - High Early SY $ 55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 $ - 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 50 $ 7,500.00 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 $ - 2540.602 Repair Landscaping EA $ 350.00 4 $ 1,400.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 130,500 $ 13,050.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 4 $ 500.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 165 $ 8,250.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 2,900 $ 3,625.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part II - Repair Existing Curb & Gutter t 17R RQ7_1;n $ 8,919.63 $ 187,312.13 $ 56,193.64 $ 243,505.76 Part III - Fire Hydrant Improvements 2504.602 Nozzle Improvement (Type 100) EA $750.00 51 $ 38,250.00 2504.602 Nozzle Improvement (Type 67) Estimated Item No. Item Unit Unit Price Est Qty Cost Part III - Fire Hydrant Improvements 2504.602 Nozzle Improvement (Type 100) EA $750.00 51 $ 38,250.00 2504.602 Nozzle Improvement (Type 67) EA $2,000.00 $ - 2504.602 Remove & Replace Hydrant EA $5,000.00 1 $ 5,000.00 2104.505 Remove Bituminous Pavement SY $10.00 $ - Northwood Parkway & Promenade Avenue 13 2105.501 Common Excavation CY $30.00 $ 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 Est Qty $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 0 $ 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 SY $ 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 Common Excavation $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 2211.501 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 575.00 $ 2531,501 Concrete Curb and Gutter, B612 LF $15.00 $ $ 2531.501 Concrete Curb and Gutter, B618 LF $16.00 $ 2531.507 7" Concrete Driveway Pavement - High Early SY $55.00 $800.00 $ 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $65.00 EA $ 2575.505 Sodding, Type Lawn (Highland) SY $9.00 0 $ 2575.535 Water for Turf Establishment GAL $1.00 0 $ 2575.551 Select Topsoil /Compost (Grade 1) mix CY $50.00 0 $ 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 0 $ Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Fire Hydrant Improvements $ 2,162.50 $ 45,412.50 $ 13,623.75 $ 59,036.25 Part III - Concrete Entrance Replacement Estimated Item No. Item Unit Unit Price Est Qty $ 1,215.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $16.00 Cost Part III - Concrete Entrance Replacement 2104.501 Remove Concrete Curb and Gutter LF $7.50 162 $ 1,215.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $16.00 441 $ 7,056.00 2104.505 Remove Bituminous Pavement SY $10.00 490 $ 4,900.00 2105.501 Common Excavation CY $30.00 15 $ 450.00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 23 $ 575.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 26.5 $ 3,445.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE rings EA $400.00 $ - 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 $ 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 $ 2531.501 Concrete Curb and Gutter, 8612 LF $15.00 $ - 2531.501 Concrete Curb and Gutter, B618 LF $16.00 100 $ 1,600.00 2531.507 7" Concrete Driveway Pavement - High Early SY $55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $65.00 892 $ 57,980.00 2575.505 Sodding, Type Lawn (Highland) SY $8.00 $ - 2575.535 Water for Turf Establishment GAL $0.10 6075 $ 607.50 2575.551 Select Topsoil /Compost (Grade 1) mix CY $50.00 15 $ 750.00 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 135 $ 168.75 Subtotal $ 78,747.25 5% Contingency $ 3,937.36 Subtotal $ 82,684.61 30% Indirect Costs $ 24,805.38 Northwood Parkway & Promenade Avenue 14 Part III - Concrete Entrance Replacement Part I - Bituminous Street Overlay Part II - Repair Existing Curb & Gutter Part III - Fire Hydrant Improvements Part III - Concrete Entrance Replacement Project 1175 Total Cost Northwood Parkway & Promenade Avenue 15 $ 107,490.00 $ 384,554.63 $ 243,505.76 $ 59,036.25 $ 107,490.00 $ 794,586.63 Appendix B Preliminary Assessment Roll City Project 1175 Northwood Parkway & Promenade Avenue Wilderness Run Road Commercial /Industrial /Office P.I.N. Gross Net Unit Concrete Concrete Total R -4 Residential P.I.N. Unit 3.41 $ 3,312 $ 11,293.92 R -1 Residential P.I.N. F.F. 10- 69500 -01 -020 Total Entrance Total Assessment $ 10,092.47 $ 21,121.43 Assessment 10- 45001 -02 -010 5.20 1.89 $ 3,312 $ 6,259.68 Assessment $ 6,259.68 1110 NORTHWOOD DR Assessment 28,74 3305 LEXINGTON AVE S 10- 01000 -75 -040 214 $ 9.21 $ 1,970.94 1263 PROMENADE PL $ 1,970.94 28.74 Subtotal 214 $ 39,799.61 1 $ 1,970.94 1 1 $ 1,970.94 Northwood Drive Commercial /Industrial /Office P.I.N. Gross Net Unit Total Street Concrete Total R -4 Residential P.I.N. 3.41 3.41 $ 3,312 $ 11,293.92 Entrance Total 1247 NORTHWOOD PKWY 10- 69500 -01 -020 Acreage Acreage Assessment Assessment $ 10,092.47 $ 21,121.43 1227 NORTHWOOD PKWY 10- 45001 -02 -010 5.20 1.89 $ 3,312 $ 6,259.68 Assessment $ 6,259.68 1110 NORTHWOOD DR 10- 22473 -01 -010 28,74 20.03 $ 1,987 $ 39,799.61 $ 7,104.59 $ 46,904.20 1263 PROMENADE PL Subtotal 28.74 20.03 $ 3,312 $ 39,799.61 $ 7,104.59 $ 46,904.20 Promenade Avenue Commercial /Industrial /Office P.I.N. Gross Net Unit Total Street Concrete Total Commercial /Industrial /Office P.I.N. 3.41 3.41 $ 3,312 $ 11,293.92 Entrance Total 1247 NORTHWOOD PKWY 10- 69500 -01 -020 Acreage Acreage Assessment Assessment $ 10,092.47 $ 21,121.43 1227 NORTHWOOD PKWY 10- 45001 -02 -010 5.20 1.89 $ 3,312 $ 6,259.68 Assessment $ 6,259.68 3324 PROMENADE AVE 10- 22472 -03 -010 9,32 7,09 $ 3,312 $ 23,482.08 $ 24,393.23 $ 47,875.31 1263 PROMENADE PL 10- 22472 -02 -092 36.39 29.43 $ 3,312 $ 97,472.16 $ 25,647.53 $ 123,119.69 1298 PROMENADE PL 10- 22472 -02- 020 $ 3,312 $ 4,471,20 $ 5,273.96 1,35 1.35 802 76 3380 DENMARK AVE 10- 22472 -02 -010 2.63 2.63 $ 3,312 $ 8,710.56 $ 1,563.90 $ 10,274.46 1294 PROMENADE PL 10- 22472 -02 -030 2,12 2,12 $ 3,312 $ 7,021.44 $ 1,260.63 $ 8,282.07 1288 PROMENADE PL 10- 22472 -02 -040 1.95 1.95 $ 3,312 $ 6,458.40 $ 1,159.54 $ 7,617.94 1280 PROMENADE PL 10- 22472 -02 -050 2.10 2.10 $ 3,312 $ 6,955.20 $ 1,248.74 $ 8,203.94 1270 PROMENADE PL 10- 22472 -02 -060 2,76 2,76 $ 3,312 $ 9,141.12 $ 1,641.20 $ 10,782.32 1260 PROMENADE PL 10- 22472 -02 -070 $ 3,312 $ 3,610.08 $ 4,258.24 1.09 1,09 648. Subtotal 59.71 50.52 $ 167,322.24 $ 58,365.69 $ 225,687.93 Northwood Parkway Commercial /Industrial /Office P.I.N. Gross Acreage Net Acreage Unit Assessment Total Street Assessment Concrete Entrance Assessment Total 1257 NORTHWOOD PKWY 10- 69500 -01 -010 3.41 3.41 $ 3,312 $ 11,293.92 $ 2,781.87 $ 14,075.79 1247 NORTHWOOD PKWY 10- 69500 -01 -020 3.33 3.33 $ 3,312 $ 11,028.96 $ 10,092.47 $ 21,121.43 1227 NORTHWOOD PKWY 10- 45001 -02 -010 5.20 1.89 $ 3,312 $ 6,259.68 $ 6,259.68 3285 NORTHWOOD CIR* 10- 52175 -01 -010 5.48 3.62 $ 3,312 $ 11,974.73 $ 11,974.73 Subtotal 17.42 12.25 $ 40,557.29 $ 12,874.34 $ 53,431.63 *Includes 75' corner lot credit (see feasibility report for details) Northwood Parkway & Promenade Avenue 16 Denmark Avenue Commercial /Industrial /Office P.I.N. Gross Acreage Net Acreage Unit Assessment Total Street Assessment Concrete Entrance Assessment Total 3225 DENMARK AVE 10- 54200 -02 -020 1.92 1.92 $ 3,312 $ 6,359.04 $ 9,346.84 $ 15,705.88 3235 DENMARK AVE 10- 54200 -02 -010 1.50 1.50 $ 3,312 $ 4,968.00 $ 1,133.97 $ 6,101.97 3220 DENMARK AVE 10. 45001 -01 -010 16.99 10.48 $ 3,312 $ 34,709.76 $ 16,103.25 $ 50,813.01 3250 DENMARK AVE 10- 84490 -01 -020 1.620 1.400 $ 3,312 $ 4,636.80 $ 4,636.80 3240 DENMARK AVE 10- 84490 -01 -010 1.67 1.45 $ 3,312 $ 4,802.40 $ 2,571.32 $ 7,373.72 Subtotal 23.70 16.75 $ 55,476.00 $ 29,155.38 $ 84,631.38 Total Assessments 1 129.57 1 99.55 $ 305,126.08 1 $ 107,500.00 1 $ 412,626.09 R -1 Residential Frontage 214 1.8% R -4 Residential & Commercial Frontage 10750 91.5% Non - Assessable Frontage 780 6.6% Total Frontage 11744 100.0% Commercial /Industrial /Office Net Area 99.55 76.8% Ponding Easement Area 30.02 23.2% Total Area 129.57 100.0% Northwood Parkway & Promenade Avenue 17 Agenda Information Memo December 2, 2014, Eagan City Council Meeting CONSENT AGENDA Z. AUTHORIZE Submittal of Comments to Dakota County regarding its Tax Increment Financing Policy Action to Be Considered: To authorize the Submittal of Comments to Dakota County regarding its Tax Increment Financing Policy. Facts: ➢ Through its Community Development Agency, Dakota County is in the process of updating its Strategic Plan for Economic Development. Under the current Plan, the CDA has worked with cities in the County on initiatives including the Open to Business program, interactions with Greater MSP and coordination of County- wide economic development events. The update will address the programs or initiatives the County will continue, modify or add to their Plan. ➢ In parallel, the County is considering an update of its Tax Increment Financing Policy, which includes development activities the County may support through the use of TIF by the County or Cities within the County. ➢ Staff members of Cities within the County have discussed the relationship of the Plan and the Policy and have suggested that the appropriate order would be to complete the Strategic Plan for Economic Development first to define what the County and Cities will work to support and to consider an update of the TIF Policy second, to define how one of the resources to support economic development would be applied. ➢ The TIF Policy will be discussed by the County Board's Administration, Finance and Policy Committee on December 16th. The update of the Strategic Plan is in process and has not been scheduled for discussion or consideration at this time. Attachments: (1) CZ -1 Draft Letter to Dakota County Board December 3, 2014 Mike Maguire Ms. Liz Workman Mayor Chair, Dakota County Board of Commissioners 1590 Highway 55 Hastings, MN 55033 -2343 Paul Bakken Cyndee Fields Dear Chair Workman and Members of the Dakota County Board of Commissioners: Gary Hansen Meg Tilley The City of Eagan has appreciated the willingness of the Dakota County Board to work cooperatively with its cities on a wide variety of initiatives and innovations to Council Members better serve our shared constituents. In particular, we have appreciated the County's consideration of investments and improvements that have served to support our Dave Osberg neighborhoods and business community, including transportation and transit City /administrator improvements, our county -wide broadband infrastructure, workforce housing and other efforts to make our communities sustainable and economically viable. We have especially appreciated the County's support of the City of Eagan's efforts in the Cedar Grove Redevelopment District and the steps the City needed to undertake to bring that about. As you are aware, the use of tax increment financing has been essential to the City's abilities to accomplish the work in that area. Municipal Center 3830 Pilot Knob Road We have also appreciated the steps the County has taken to broaden its role in economic development through the Dakota County Community Development Eagan, MN 55122 -1810 Agency. The CDA is serving as a valuable resource for the County's cities by 651,675.5000 phone coordinating a number of activities consistent with the County's last Strategic Plan for 651.675.5012 fax Economic Development. 651.454.8535 TDD We look forward to working with the County on the update of that Strategic Plan, to build on the work already done and explore additional ways to work together in this area. It will be important to have resources available to implement the Plan's Maintenance Facility priorities and tax increment financing is one of the few tools available to local 3501 Coachman Point governments in Minnesota to support economic development activities. Eagan. MN 55122 651.675.5300 phone With that in mind, the City of Eagan respects the County's latitude to review and 651.675,5360 fax amend its policies pertaining to economic development. The City also respects the 651.454.8535 Too value of defining the goals and priorities in an overall plan in advance of addressing which tools will or will not be applied to those goals. To that end, the City of Eagan would encourage Dakota County to complete the update of its Strategic Plan for Economic Development and to engage the Cities in a discussion of its findings and www.cityofeagan.com conclusions first and, in light of those outcomes, consider its Tax Increment Financing Policy after that Plan update has been adopted. Again, we appreciate the partnership we enjoy with Dakota County and look forward to working together in the best interests of our residents and businesses. The Lone Oak Tree Sincerely, The symbol of strength and growth in our community. Mike Maguire Mayor Agenda Information Memo December 2, 2014, Eagan City Council Meeting PUBLIC HEARING A. Proposed 2015 Budget and Property Tax Levy Action To Be Considered: 1) To close the public hearing, approve the General fund budget of $31,236,900 and approve a resolution adopting the final 2015 general levy of $30,221,113 W 2) To close the public hearing and set the 2015 general levy and General Fund budget approval for consideration at the December 16 City Council meeting. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ The State requires cities over 2,500 in population to hold a public hearing on their proposed budget and tax levy for next year. State law now allows the Council to approve the budget on the same night of the hearing if it so chooses. ➢ Parcel specific Proposed Property Tax notices were mailed by the County to Eagan residents in mid - November. Staff received 4 phone calls regarding the Proposed Property Tax notices. ➢ One resident and local business owner inquired about the drivers of the increase and Finance Director Pepper had a good and productive conversation with him. ➢ One resident wondered why his market value exclusion went down while is property value went up, and an explanation was provided. ➢ Two residents wondered why their total tax bill was significantly higher than the $888 average tax reflected in the Experience Eagan newsletter, and it was explained that the $888 was the City portion only, not the total tax bill. ➢ A "virtual" budget open house called "Budget Connect" was held on November 17 via E -TV and the City's website. The new open house format reached out to residents of the community for budget questions and input in advance and during the broadcast. The program was advertised in the local paper, the City's website, and social media outlets. The City received several general comments and questions prior to and during the broadcast. All of the questions were addressed "on -air" except for two questions that came in towards the end of the show. ➢ The proposed General Fund budget stands at $31,236,900, a 3.6% increase over 2014. Since the time the General Fund expenditure budget was reviewed in August, no adjustments have been made. ➢ The proposed property tax levy is $30,221,113, a 3.9% increase over 2014. ➢ Again this year, staff recommends we do not levy taxes for the Cedarvale Special Services District (SSD) budget, which existed primarily to fund turf maintenance for the area. Staff anticipates the SSD will officially be closed in the near future. ➢ The Parking Ramp Tax Levy is new for 2015 and will support the City's share of ramp operation costs until other parking stalls are leased from other property owners in the Cedar Grove retail district. ➢ Tonight's hearing will include a prepared video outlining the proposed 2015 budget considerations. This video was prepared for and shown during the Budget Connect show on November 17th. In addition, Finance Director Pepper will make a PowerPoint presentation covering the topics that are required to be presented at the hearing under Truth -in- Taxation laws. ➢ Both the PowerPoint presentation and the additional 2015 General Fund Budget and Property Tax Levy handout will be posted on the City's website. Note; Historically, a few residents attend this hearing hoping to challenge the County's assessed value on their property, not realizing this is the wrong place and time to do so. With property values increasing for the payable 2015 tax year, it's more likely residents will appear for this purpose, but it may be prudent to clarify the purpose of the meeting with the audience before the presentation. Attachments: (4) PHA -1 Summaries of the proposed General Fund revenues and expenditures. PHA -2 Resolution adopting the final 2015 levy. PHA -3 Presentation slides PHA -4 2015 General Fund budget and Property Tax Levy handout. 11/26/2014 2015 Comparative Summary of Expenditures General Fund Budget 2014 2015 Difference PUBLIC SAFETY 11 Police Budget Budget $ % GENERAL GOVERNMENT Fire 2,489,200 2,715,300 226,100 01 Mayor & Council $ 149,900 $ 148,400 $ (1,500) -1.0% 02 Administration 527,300 548,800 21,500 4.1% 03 Information Technologies 1,463,700 1,608,700 145,000 9.9% 04 City Clerk 339,300 242,300 (97,000) -28.6% 05 Finance 826,400 847,700 21,300 2.6% 06 Legal 388,900 393,900 5,000 1.3% 07 Comm Dev -- Planning 1,015,100 1,036,100 21,000 2.1% 08 Comm Dev -- Inspections 1,216,400 1,216,900 500 0.0% 09 Communications 525,300 546,300 21,000 4.0% 10 Human Resources 298,600 317,300 18,700 6.3% Parks & Rec Total Gen Govt Total 6,750,900 6,906,400 155,500 2.3% PUBLIC SAFETY 11 Police 11,804,400 12,275,400 471,000 4.0% 12 Fire 2,489,200 2,715,300 226,100 9.1% 40,000 Public Safety Total 14,293,600 14,990,700 697,100 4.9% PUBLIC WORKS 3.6% 21 Public Works /Engineering 1,184,400 1,216,800 32,400 2.7% 22 Streets & Highways 1,811,700 1,886,000 74,300 4.1% 24 Central Svices. Maint. 600,700 617,200 16,500 2.7% Public Works Total 3,596,800 3,720,000 123,200 3.4% PARKS & RECREATION 30 Recreation 2,175,100 2,199,000 23,900 1.1% 31 Parks 2,029,300 2,071,300 42,000 2.1% 32 Tree Conservation 523,900 533,400 9,500 1.8% Parks & Rec Total 4,728,300 4,803,700 75,400 1.6% GENL GOVT BLDG MAINT 33 Government Buildings 705,000 776,100 71,100 10.1% Subtotal 30,074,600 31,196,900 1,122,300 3.7% 41 Conti ngency-- Undesignated 70,800 40,000 (30,800) -43.5% General Fund Total $ 30,145,400 $ 31,236,900 $ 1,091,500 3.6% City of Eagan General Fund 2015 Budget COMPARATIVE SUMMARY OF REVENUES General Property Taxes Licenses Permits Intergovernmental Rev Charges for Services Recreation Charges Fines & Forfeits Other Revenues Program Revenues Transfers 2014 2015 Budget Budget 22,771,000 23,701,100 277,600 296,600 1,502,600 1,492,700 1,164,600 1,446,100 1,232,300 1,126,300 701,700 693,200 263,300 267,500 250,100 279,600 206,200 201,200 1,776,000 1,732,600 2014 vs. 2015 930,100 4.1% 19,000 6.8% (9,900) -0.7% 281,500 24.2% (106,000) -8.6% (8,500) -1.2% 4,200 1.6% 29,500 11.8% (5,000) -2.4% (43,400) -2.4% TOTAL GENERAL FUND $ 30,145,400 $ 31,236,900 1,091,500 3.6% RESOLUTION CITY OF EAGAN LEVY OF PAYABLE 2015 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 2, 2014, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember Councilmember and seconded by NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 2015 as follows: General Revenue: General Fund $ 23,701,100 Special Revenue — Parking Ramp 60,000 Equipment Revolving Fund 1,187,722 Major Street Fund 2,974,396 General Facilities Renewal /Replacement Fund 326,026 Parks System Development and Renewal/ 450,941 Replacement Fund Fire Apparatus Fund 195,724 Subtotal General Revenue 28,895,909 Debt Service: 2009A Equipment Certificates 73,332 2010A Equipment Certificates 56,801 2012B Equipment Certificates 74,143 Community Center /Central Park bonds 1,120,928 Subtotal Debt Service 1,325,204 Total City -Wide Levy 30,221,113 Dated: December 2, 2014 CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk CERTIFICATION I, Christina Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 2nd day of December, 2014. Christina Scipioni, City Cleric � W � � ca X O r*-4 Mo r 4 N buo L11= Nasal ;® SWAi s. e-1 p Iq 00 O tD V-1 s r-I ® 1.5 N 00 O N Ln N i • M e N ® F i C 00 M 0 ^ N G f® Lt's O r-1 'M N t� 0® 0 19t M >' R* e-1 0 ri � E •a 11 � e • e • ® F eA ;. • � 0 0 0 ri � E •a 11 � e • e • ® F eA ;. • � 0 ri � E •a 11 � � a iz v t My M AIM a imp i- V NZI .a.. � az# t. i v MET ` R, a� NOIR own • elk Z� @ 5� 1'12, •'0 Ski: a e i W- ;� 3 9. k ' • • .• o� � � • ��_�; ® � _ • • � • • � • • � ® � .. e r •• •� �• oY •t � � � ' � • � • • �( p � � �: � i; tt,_ � s � �i � � �S { . r �` O � � i } ,: \a� 2 � t S ! £ � �a. l , ;. v'" � ' ^n 5 T �: • �, �'. �� 3 � R �� '�q, _ £ � � � � E J � r �� �� � '1' ). � � S�� E a=F � ' s �Z �'y � � t �, � •�� � �� � 3 - l� e�' � � � � § �� � � �1 L �� 0�y Fj- � 0 {e. fix, � ��' a a�� � ��' a? "x°� � ��� a n, �� �� .� � • • � .� � � � • � � .� • . � � � � s • s .� � � • • • � � • • u • • � • •■ }�4 i CQU QCQU c� ell I G) `n o ' '>m L m Lri cis 0 N buo I: W O O O' O O' 0 O O N O 00` Q0 m m N N f? ^;� 1' �l } ;z v 11. "I VI 1 L, Public Hearing December 2, 2014 Eagan Municipal Center Introduction Each year, as part of the budget preparation process, most Minnesota cities are required by law to hold a public hearing to receive comments on the types and levels of services proposed for the coming year and the anticipated costs of those services. We expect and welcome public comment as a constructive part of the budget process. Public input, together with the City Council's experience and City staffs expertise, help form the spending and cost management priorities for the City. Prior to tonight's formal budget hearing, the Mayor and staff held a "virtual" budget open house on November 17, televised and rebroadcast several times on E -TV cable channel 20, to field questions and hear concerns from taxpayers and residents via text messaging, e-mail and various social media outlets. Background In Minnesota, property taxes provide a significant portion of the total funding for K -12 schools and City and County services. The purpose of tonight's hearing is to discuss only the portion of taxes that supports City services, which is a little less than one- third of a homeowner's total property taxes. The City Council does not control the amounts levied for K -12 schools or County services. Nor does the City establish the market value of a property, another factor affecting the change in total taxes; it is the responsibility of the Dakota County Assessor's office to establish each property's market value. Under a State law enacted in 2011, the taxable market value reflected in the Proposed Property Tax statements has been lowered for property owners that qualify for the Market Value Homestead Credit (MVHC), sometimes simply referred to as the homestead credit. This reduction in taxable value, which is called the market value exclusion, does not indicate an actual reduction of property value; rather, it is just a means for directly applying the tax benefit to a qualifying homesteaded property. To get more information about the Assessor's estimate of value, you may contact the Dakota County Assessor's office at 651- 438 -4200. 2015 Property Tax Levy Tonight, the Council is considering the following 2015 tax levy, which represents a 3.9% increase from last year: Allocation of Property Tax Levy General Fund Special Revenue - Parking Ramp General Facilities R & R Equipment Revolving Fund Major St Const Fund - A Major St Const Fund - B Fire Apparatus - Debt - Revolving Park Systems Development & R & R Fund Totals Market Value Debt Service Levy Final Preliminary Change 2014 2015 Dollars % $ 22,771,000 $ 23,701,100 $ 930,100 - 60,000 60,000 316,530 326,026 9,496 1,153,128 1,187, 722 34,594 1,708,707 1,759,968 51,261 1,179,056 1,214,428 35,372 203,163 204,276 1,113 196,837 195,724 (1,113) 437,807 450,941 13,134 $ 27, 966, 228 $ 29,100,185 $ 1,133, 957 $ 1,120,127 $ 1,120, 928 801 Grand Total Levy $ 29,086,355 $ 30,221,113 $ 1,134,758 The City's 2014 levy represented a 2.7% increase from the prior year. 4.08% N/A 3.00% 3.00% 3.00% 3.00% 0.55% -0.57% 3.00% 4.05% 0.07% 3.90% Estimated property taxes (City portion only) on the average -value homestead property in Eagan will go up 5.72 %, from $839 to $887: Average Value City Portion of Year Eagan homestead Property Taxes 2014 $226,162 $839 2015 $247,534 $887 2015 General Fund Budget In June 2009, in response to the Governor's unallotment of Market Value Homestead Credit aid to the City in the amount of $700,000 and other lagging revenues resulting from the poor economy, the City Council adjusted the 2009 expenditure budget down by $592,000. As part of the adjustments, 9.2 full -time equivalent (FTE) positions were eliminated. In subsequent years, an additional 3 FTEs have been eliminated, bringing the total of eliminated positions to more than 12 —a 5% reduction of full -time staff. In addition, staff wage rates were frozen for a two- to three -year period immediately thereafter. In 2014, a Crime Analyst/Computer Forensic Examiner position in the Police E Department was approved to start in September 2014. This full -time position was previously eliminated as part of the recession cuts. The proposed 2015 General Fund budget is $31,236,900, an increase of $1,091,500, or 3.6% over the 2014 budget. The $1,091,500 proposed increase in the General Fund expenditure budget is primarily driven by Personal service costs and incorporates all positions currently authorized in the City, all City Council approved adjustments and reclassifications, and the additions as described below. Proposed salaries /wages on existing personnel are up 3.4% in total, due in part to programmed wage rate increases of 1 % in January and 1 % in April. As noted above, the Police officers bargaining unit is settled for 2015 while the Police Sergeants, Maintenance, and Clerical bargaining units remain unsettled for 2015. In addition, the 2015 proposed budget includes an incremental increase of $222,600 for 5 full -time firefighters and 1 Crime analyst (Police) position that were partially budgeted in 2014. The SAFER Grant firefighters are fully reimbursed in 2015 and the incremental increase does not have a 2015 levy impact. With an estimated increase in health insurance premiums of 12.3 %, and the increase in PERA rates, total personal services costs on existing personnel are up 4.8 %. Staff additions totaling 2.45 FTE's are proposed in Police, Information Technology, Community Development and in Parks and Recreation. A sworn Police Officer is proposed in 2015 in response to anticipated service demands in the newly developed Cedar Grove Residential and Retail district. To manage the call load and expected investigative resources the district is expected to demand, the Police Department has reassigned three staff members to ensure the Department is able to respond to calls in a timely manner, meet the expectations of crime victims and ensure those frequenting the area feel safe and are in a crime free environment. More specifically, the Department's traffic unit, comprised of two patrol officers, was essentially re- dedicated to work within the district, resulting in speed, stop sign violations, pedestrian safety, or school related traffic issues on surrounding streets having a lower priority. The officer assigned to patrol the area of concern will manage those issues when available. An officer previously assigned with City's apartments and other multi- housing units will be assigned to work on crimes in the district. The budget before the Council for consideration includes one additional Patrol Officer. If approved, the Patrol Officer would be absorbed into the Patrol Division to fill shifts and be assigned as needed. Absent an increase in the budget to include additional officers, service levels will be impacted. The proposed 2015 budget also includes an IT Network Security Analyst. This position will support security challenges and vulnerabilities facing the City while allowing the other IT staff to manage the increased workload from the new network and mobile device technologies. The Community Development and Parks and Recreation departments include an increase in hours for two existing staff based on anticipated building permit activity and Art House programming. The 2015 General Fund budget is balanced with non -tax revenues estimated to increase by $161,400 over 2014. This increase is primarily driven by the expected increase in Intergovernmental Revenue from the SAFER Grant. 3 City Portion of Taxes The City of Eagan tax figure in the Proposed Property Tax Statement has two components: 1) the amount based on tax capacity, net of the market value exclusion, if applicable (see explanation below); and 2) the amount based on market value, resulting from the Community Center referendum approved by voters in 2000; and Tax Capacity -based Portion (Homestead Credit Exclusion Applies) The graphics on pages 7 through 10 help illustrate how the amount based on tax capacity is calculated. Effective 2012 and forward, the old "homestead credit" is applied by way of a market value exclusion. The market value exclusion is a reduction in the market value —and thus tax capacity —of a property from its actual market value to a taxable market value. The average Eagan homestead in 2015 is valued at $247,534. The amount excluded for a homestead of this value, per the State's formula, is $14,962. Thus, the market value for calculating the tax - capacity based taxes is: $247,534 – $14,962 = $232,572 = taxable market value The market value exclusion applies only to homesteaded properties, not commercial /industrial or rental properties, and is phased out as the property value increases. The exclusion is fully phased out at a value of $413,800. Each property's tax capacity (a function of taxable market value and property type) is multiplied by the City's tax capacity rate, which is derived from the dollar levy approved by the Council. The City portion of taxes on a residential property with a market value of $247,534 and taxable market value of $232,572 is calculated as follows: First ... Tax capacity of $232,572 home = $232,572 x 1 % _ $2,325.72 Then ... Tax capacity -based taxes = $2,325.72 x .36495 (tax cap. rate) _ $848.77 Market Value -based Portion (Homestead Credit Exclusion Does Not Apply) In 2000, Eagan voters approved a bond referendum to fund development and construction of the Community Center in the Central Park area. The 20 -year serial bonds were sold in 2001, and refinanced over the remaining term in 2009. Each year, the amount of the debt service payments is levied as part of the property tax. The estimated market value tax rate for 2015 is .0001564. The market value used for the calculation is not reduced by the homestead credit exclusion as with the tax capacity -based portion. Here is the calculation for our average home: Market value -based taxes = $247,534 x .0001564 (MV rate) _ $38.72. Only the total City tax, or $887.49 ($848.77 + $38.72), appears on the Proposed Property Tax statement. Ill Ali When it comes to answering FAQs, sometimes pictures say it better than words. The charts and tables on the following pages serve to answer the questions we are commonly asked: What share of my tax bill goes to the City? Page 6 — Pie chart illustrating where your property tax dollars go How is the City share of my tax bill calculated? Page 7— Summary of three components of tax calculation Page 8 — Graphic of tax capacity -based tax calculation Page 9 — Determining tax capacity of a property Page 10 — Determining the City's tax capacity rate How are my City tax dollars being spent? Page 11— Pie chart reflecting allocation of 2015 property tax for a $247,534 house What other revenue sources are used to pay for the proposed budget? Page 12 — Pie chart of total revenues by source Page 13 — Comparative summary of revenues for 2014 and 2015 (as proposed) budget. What amount of spending is proposed for 2 015, and how does it compare to last year? Page 14 — Pie chart and table of major expenditure categories Page 15 — Comparative summary of expenditures for 2014 and 2015 (as proposed) budget. How do my City taxes compare with those of other Metro -area suburbs? Page 16 — Bar chart comparing Eagan with 17 other area cities: 9 neighboring Dakota County cities and 8 comparably -sized Metro area cities. here will your 2015 property tax dollars go? Calculation is for residential property located in ISD 196. m f 0 Calculating the City Portion of Property Taxes There are three basic components to the City tax figure shown in your Proposed Property Tax Statement: 1) Tax capacity -based taxes This is the more complicated part of the calculation. See graphics on pages 8 -10. In 2002, the State Legislature instituted a credit for homestead property taxpayers. Until 2011, the credit was in the form of a separate tax reduction after the property tax was calculated. The credit was 0.4% of the property value to a maximum of $304 for a $76,000 homestead, and phased out from that point, on a straight -line basis, to zero for a home valued at $414,000. Beginning in 2012, the credit remains, but is granted by way of reducing the market value. The exclusion is 40% of market value, to a maximum credit of $30,400 for a $76,000 homestead. The exclusion is reduced by $900 for every $10,000 in value over $76,000, again phased out to zero at a homestead value of $414,000. Because the State no longer pays the credit to the cities, the credit in effect is "paid" by the taxpayers. All taxpayers, including the qualifying homestead property owners, contribute to funding for this credit through an increased tax rate. 2) ' Market value -based taxes In a 2000 referendum election, voters authorized the City to issue bonds to develop the Central Park area and construct a Community Center there. Bonds in the amount of $13,970,000 were issued in 2001 and refinanced at a lower rate in 2009. Bond payments are made from a tax levy that is based on a property's market value, calculated like this: M 7 W Property value .Dakota Cty Assessor El Class rate %o State Legislature 0 is s � , 1 Influencing factors: Total taxes to be General Fd expenditures enerated b g Y Debt service Allocation to capital proj. levy ? State aids Other non -tax revenues Total tax capacity Influencing factors: Development/growth available to Tax class rate changes generate taxes TIF Fiscal disparities Market value exclusion 1 � ; • 0 � Taxable Property Value'M r e � 0 2014 2015 Residential (both homestead and non - homestead) First $500,000 in value 1.00% 1.00% Over $500,000 1.25% 1.25% Commercial /Industrial First $150,000 in value 1.50% 1.50% Over $150,000 2.00% 2.00% Example 1: Residential homestead valued at $247,534 has a taxable market value of $232,572 after the homestead credit exclusion: 2015 tax capacity = $232,572 x 1.00% _ $2,325.72 Example 2: Residential homestead valued at $600,000 does not qualify for the homestead credit exclusion: 2015 tax capacity = $500,000 x 1.00% _ $5,000 $100,000 x 1.25% = 1,250 $6,250 2014 tax capacity rate = 25,392,069 / 66,384,787 = .33250 2015 tax capacity rate = 26,487,848 / 72,579,371 = .36495 10 2014 2015 % change Property tax levy $79,976,946 $ 86,507,259 1.6% Operating $27,763,065 $ 28,900,750 4.1% Debt service 203,163 199,435 0.5% Subtotal 27,966,228 29,100,185 4.1% Less: Fiscal Disparities $66,384,787 $ 72,579,371 2.4% Distribution (2,574,159) (2,612,337) 1.5% Net local levy $25,392,069 $ 26,487,848 4.3% 2014 tax capacity rate = 25,392,069 / 66,384,787 = .33250 2015 tax capacity rate = 26,487,848 / 72,579,371 = .36495 10 2014 2014 % change Total tax capacity $79,976,946 $ 86,507,259 1.6% Less: Fiscal Disparities Contribution (12,564,339) (12,393,062) (3.0 %) Tax increment (1,027,820) (1,534,826) 4.7% Net local tax capacity $66,384,787 $ 72,579,371 2.4% 2014 tax capacity rate = 25,392,069 / 66,384,787 = .33250 2015 tax capacity rate = 26,487,848 / 72,579,371 = .36495 10 How are my City tax dollars allocated? $834 in taxes on a $247,534 (avg) Eagan home MR, Geni GovI $17 Capital Equip rnntinnAnry d-A^ 11 i roues >arks Dev-R/R $12 2015 General Fund Revenues $ 31,236,900 Other 1.8% Recrc Chai 2.44 W r, services . ..-. -1 � Revenue Revenues 3.6% 4.6% 0.6% 12 tenses & Permits 5.7% ws /0 General Fund 2015 Budget COMPARATIVE SUMMARY OF REVENUES 2014 2015 A 2014 vs. 2015 13 Budget Budget $ % General Property Taxes 22,771,000 23,701,100 930,100 4.1% Licenses 277,600 296,600 19,000 6.8% Permits 1,502,600 1,492,700 (9,900) -0.7% Intergovernmental Rev 1,164,600 1,446,100 281,500 24.2% Charges for Services 1,232,300 1,126,300 (106,000) -8.6% Recreation Charges 701,700 693,200 (8,500) -1.2% Fines & Forfeits 263,300 267,500 4,200 1.6% Other Revenues 250,100 279,600 29,500 11.8% Program Revenues 206,200 201,200 (5,000) -2.4% Transfers 1,776,000 1,732,600 (43,400) -2.4% TOTAL GENERAL FUND $ 30,145,400 $ 31,236,900 1,091,500 3.6% 13 General Fund Allocation Ii Expenditures Building Maint Continnmcv 14 -pal 161 Comparative Summary of Expenditures General Fund Budget 2014 2015 Difference PUBLIC SAFETY 11 Police Budget Budget $ % GENERAL GOVERNMENT 2,489,200 2,715,300 226,100 9.1% 01 Mayor & Council $ 149,900 $ 148,400 $ (1,500) -1.0% 02 Administration 527,300 548,800 21,500 4.1% 03 Information Technologies 1,463,700 1,608,700 145,000 9.9% 04 City Clerk 339,300 242,300 (97,000) -28.6% 05 Finance 826,400 847,700 21,300 2.6% 06 Legal 388,900 393,900 5,000 1.3% 07 Comm Dev -- Planning 1,015,100 1,036,100 21,000 2.1% 08 Comm Dev -- Inspections 1,216,400 1,216,900 500 0.0% 09 Communications 525,300 546,300 21,000 4.0% 10 Human Resources 298,600 317,300 18,700 6.3% Gen Govt Total 6,750,900 6,906,400 155,500 2.3% PUBLIC SAFETY 11 Police 11,804,400 12,275,400 471,000 4.0% 12 Fire 2,489,200 2,715,300 226,100 9.1% 32 Public Safety Total 14,293,600 14,990,700 697,100 4.9% PUBLIC WORKS Parks & Rec Total 4,728,300 4,803,700 75,400 ® 21 Public Works /Engineering 1,184,400 1,216,800 32,400 2.7% " 22 Streets & Highways 1,811,700 1,886,000 74,300 4.1% r 24 Central Svices. Maint. 600,700 617,200 16,500 2.7% 3.7% Public Works Total 3,596,800 3,720,000 123,200 3.4% 30 Recreation 2,175,100 2,199,000 23,900 1.1% 31 Parks 2,029,300 2,071,300 42,000 2.1% 32 Tree Conservation 523,900 533,400 9,500 1.8% Parks & Rec Total 4,728,300 4,803,700 75,400 1.6% GENL GOVT BLDG MAINT ® 33 Government Buildings 705,000 776,100 71,100 10.1% Subtotal 30,074,600 31,196,900 1,122,300 3.7% 41 Conti ngency--Undesi gnated 70,800 40,000 (30,800) -43.5% General Fund Total $ 30,145,400 $ 31,236,900 $ 1,091,500 3.6% 15 City Portion of Property Taxes 2015 Final Taxes $247,534 Homestead (Eagan avg.) 16 i w t k w • i � ! 1f K ll! M R J f yIIY t w w Y • H 16 Agenda Information Memo December 2, 2014 Eagan City Council Meeting PUBLIC HEARING B. Project 1123, Cedar Heights Addition Street Improvements Action To Be Considered: Approve Project 1123 (Cedar Heights Addition - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ A structural mill and overlay of the streets in this residential neighborhood in the southwest corner of Eagan was originally programmed for 2013 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2013 -2017. ➢ After an evaluation of the pavement condition was completed in the fall of 2012, it was determined that the Cedar Heights Addition should be postponed and re- evaluated for potential inclusion in the 2014 or the 2015 construction season. ➢ The structural mill and overlay schedule for the streets in this neighborhood was updated and programmed for 2015 in the City of Eagan's CIP (2015- 2019). ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Cedar Heights Addition, located south of Cliff Road and west of Cedar Avenue Freeway. ➢ On November 5, 2014, the feasibility report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting was held on November 24 for the adjacent property owners to discuss the proposed improvements. Of the 34 single family properties proposed to be assessed under this improvement, no one attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (1) PHB -1 Feasibility Report Cedar Heights Neighborhood Street Revitalization AhhL. 7lp"City of Eap ma To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 2, 2014 Re: Cedar Heights Street Revitalization City Project No.: 1123 -Attached is the feasibility report for the Cedar Heights Street Revitalization, City Project No, 1123. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. IA i Aaron Nelson Date: 1 14 Reg. No, 45795 9MIT =T- 0 Me De.irtment of Public Works Date: 2, Z Reviewed By: Financf/gepartment Date: t V) —*Y--- Scope^~~~~'^''^~^`^~~^`^`~^~—`~'^'~~~^`^~~~'`'~``^`~~^~~~~~'^^~^^^`'~~'^`~``^~^^^``^~`~~~^~^~^``^. 3 ~`~~'^`^~~~~^'~'~`~~^^^^^~^~^`'~~~~^~~'~~~~^`~~~~~~``'^~^�^`^~'''^'``~~�^~. 6 ' . LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map ' 3 Typical Section—K4||| &Over(ay LW,r---T-M- JUVIRITIUMLFTI�Vj Background Project Name Cedar Heights Project # 1123 Street Area 5,396 Sq. Ft. Street Length 1,789 Feet Curb Removal Constructed ..... ... . . 1995 Reconstructed • Sanitary/Storm sewer Marilyn Ave . .. . ........ . ..... . . • Water gate valves Streets Included Rusten Rd Crack Sealed • Fire hydrant improvements Seal Coated 2004 2010 Absolute Location SW Y4of Section 31 Relative Location South of Cliff Road Township 27, Range 23 West of Cedar Avenue Project Details • Roadway resurfacing (edge mill & PC! Rating 38/100 Recommended Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement Curb Removal - 18% gutter Scope a Adjustment/Replacement of: • Sanitary/Storm sewer • Utility castings • Water gate valves Residential Lots 34 • Street signage • Fire hydrant improvements Cost Estimate/ Revenue Cedar Heights 1 December 3, 2013 Neighborhood Street Revitatization Cedar Heights Eagan,. Minnesota Introduction/ Histor Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a:Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,789 feet of residential streets in the Cedar Heights neighborhood in southwest Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1995. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years, Overlaying the roads located within the project area, which are currently in the 20 year time frame., will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2004 and 2010, The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review -The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Cedar Heights 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. Scppe This project will provide resurfacing (edge mill and overlay) for approximately 1,789 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. (�A�Area to Be Included Properties included in the project lie within the SW Y4, Section 31., lying South of Cliff Road, West of Cedar Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended improvement 56-100 4 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 38 for Cedar Heights, which falls in the "Patch/Repair and/or Overlay" category, as Cedar Heights 3 mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 18% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting Cedar Heights 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights ---The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed, Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable Cedar Heights 5 travel and access for users of all ages and abilities regardless of their mode oftransportation. Complete Streets allow for safe travel 6«those walking, bicycling, driving automobiles, riding public transportation, ordelivering goods. |n2010,the State of Minnesota adopted aComplete Streets policy, which encourages, but does not require local governments to adopt this policy, The M N Department of Transportation has published a Complete Streets Guidelines for LocalAgencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible, The streets are relatively narrow at32 feet wide, low traffic volumes, have limited access points, and a sidewalk is available along the west side Uf Slater Road 1othe west to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets |Dthis neighborhood meet the intent of the complete streets guidelines, All work will bein the public 0o additional easements are anticipated. his anticipated that no permits will be required for the resurfacing project. �-'�"Feasibffltv and Recommendations The mill and overlay project |s necessary tg maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type Of improvement has been used successfully tn extend the life expectancy ofnumerous other streets throughout the City and the region. This project |uinaccondancevxiththePiveYearCapita||mprOVeDAentM@U(ZOl5-2O19) forthe City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project beConstruCted as proposed in this report in combination with other similar projects }nthearea. Cedar Heights Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Cedar Heights • Mill &Overlay ......................................... __ .......................... $60;900 • Repair Existing Concrete Curb & Gutter . ............................... $31,600 • Fire Hydrant Improvements....... ............. "I ... ­­ ... ...... ­ . $ 4,100 Total................ ........... ...... .................................. $96,600 >Assessments Assessments are proposed to be levied against the benefited properties for the total improvement With costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Assessment Ratio Property :City Mill & Overlay - Low-Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% Residential Lots — All residential lots (34 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width, The estimated cost per residential unit, based on the City's Assessment Policy, is $895/lot and is calculated as follows: Mill & Overlay - Residential Properties o 3,578' Residential Frontage / 3,578' Total Frontage =3.00% o $60,900 (Mill & Overlay Costs) x 50% x 100% = $30,450 (Total R-1 Assessment) o $30,450 / 34 lots = $895.59, rounded to $895,/ single-family lot Cedar Heights 7 Assessment Financing Qpt!qns The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $895 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: ....... . ... First Year Fifth Year Principal / Year I interest/Year I Cost/ Year $179 ................ ... ....................... $179 11$7 Bonds may be issued to finance the improvements, Revenue Source A summary of revenue sources is listed below: $221 ......................... $186 The Major Street Fund will finance the estimated street related project deficit of $62,070 (67% of total street costs). The Combined Utility Fund will finance the estimated $4,100 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $60,900 $30,430 $30,470 Repair Existing Curb - & Gutter $31,600 - $31,600 Fire Hydrant Improvements $ 4,100 - $ 4,100 Totals 1 $96,600 $ 30,430 $66,170 The Major Street Fund will finance the estimated street related project deficit of $62,070 (67% of total street costs). The Combined Utility Fund will finance the estimated $4,100 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing .................. .................. ....................................... November Si2014 Informational Meeting ................ ......................................................... November 24,ZO14 Public Hearing ......... .... ........ . ...... ................. ................................ December 2L2OI4 Approve Plans and Specifications ....................................................... ..... February 17,2O15 8k]Datg ................................................ ................................. March 26,2025 .Award Contract ..... ......... ... . ....... ...... .... ......................................... ........... April 7,2O15 Project Completion .......................................................................................... August, 2015 Final Cost Report .... ................................................ ....... ......... .. ............... September, 2015 Cedar Heights Appendix A Preliminary Cost Estimate City Project 1123 Cedar Heights Item No. Item T Unit Unit Price QTY Estimated Cost.) 2021.501 Mobilization LS $ 4,000.00 Part i - Bituminous Street Overlay Item Unit Unit Price J:Csy t Estimated Cost 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 10 $ 100.00 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6" Width) SY $ 1.50 2345 $ 3,517.50 2357.502 Bituminous: Material for Tack Coat GAL $ 3.00 325 $ 975.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 500 $ 30,000.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 1 $ 130.00 2504:602 Adjust Gate Valve Box EA $ 175.00 1 $ 175.00 2504:602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504:602 Repair Gate Valve Top Section w %Cover EA $ 300.00 1 $ 300.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 1 $ 450.00 2506:602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 7- $ 1,575.00 2563:601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS 1040 1 $ 1,040.00 Subtotal $ 44,612.50 5% Contingency Subtotal 30% Indirect Costs Part i - Bituminous Street Overlay $ 2,230.63 $ 46,843.13 $ 14,052.94 $ 60,896.06 I Item No, Item Unit Unit Price J:Csy t Estimated Cost 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 640 $ 4,800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 20 $ 2,600:00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 5 $ 2,000.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 640 $ 9,920.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2572.503 Application of WaterforTurf Establishment GAL $ 0.10 5040 $ 504.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 1 $ 125.00 2575.551 Select Topsoil / Grade 1 Compost Mix CY $ 50.00 12 $ 600.00 2575.609 Seeding (MnDOT 270w/Type 5 Hydromulch) SY $ 1.25 105 $ 131.25 Subtotal $ 23,180.25 5% Contingency Subtotal 30% Indirect Costs Part 11 - Repair Existing Curb & Gutter $ 1,159.01 $ 24,339.26 $ 7,301.78 $ 31,641.04 Item No, Item Unit Unit Price Est Estimated Cost 150.00 Subtotal $ 3,150.00 Cit y $ Part ill - Fire Hydrant improvement .2504.602 Nozzle Improvement (Type 100) EA $750,00 4 3,000.00 Subtotal 3,000.00 5% Contingency 150.00 Subtotal $ 3,150.00 30% Indirect Costs $ 945.00 Part [it - Concrete Entrance Replacement $ 4,095.00 Part I - Bituminous Street Overlay $ 60,896.06 Part 11- Repair Existing Curb & Gutter $ 31,641,44 Part Ill - Fire Hydrant Improvement $ 4,095.00 Project 1123 Total Cost $ 96,632.10 Cedar Heights 11 Appendix B Preliminary Assessment Roll City Project 1123 Cedar Heights Marilyn Ave R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 2195 MARE, N AYE 101672501070 ........... 1 $ 895 $ 895 2198 MARTINN AVE 101672502070 1 $ 895 $ 895 2199 MARJI.,YN AVE 101672501060 1 $ 895 $ 895 2202 MARUNN AVE 101672502060 1 $ 895 $ 895 2203 MARJINN AVE 101672501050 1 $ 895 $ 895 2206 MARII.NrN AVE 101672502050 1 $ 895 $ 895 2207 MAIULYN AVE 101672501040 1 $ 895 $ 895 2210 MARILYN AVE 101672502040 1 $ 895 $ 895 2211 MARILYN AVE 101672501030 1 $ 895 $ 895 4927 RUSTEN RD 101672502080 1 $ 895 $ 895 4930 RUSFEN RD Subtotal 9 $ 895 8,455 Ruston Road R-1 Residential P.IX Lot Equivalent Unit Assessment Total 4902 RUSTEN.RD 101672502300 1 $ 895 $ 895 4906 RIJS.TE 101672502290 1 $ 895 $ 895 4909 RUSTEN RD 101672501090 1 $ 895 $ 895 4910 RUSTEN RD 101672502280 1 $ 895 $ 895 4913 RUSTEN RD 101672501080 1 $ 895 895 4914 RUSTEN RD 101672502270 ... . 1 895 895 4918 RUSIMN RD ........... . ....... 1.01672502260 1 '895 $ 895 4922 RUSTEN RD 101672502250 1 895 $ 895 49F�'RRUSTEN RD 101672502240 1 $ 895 $ 895 4927 RUSTEN RD 101672502080 1 $ 895 $ 895 4930 RUSFEN RD 101672502230 1 $ 895 $ 895 4931 RUSIEN RD 101672502090 1 $ 895 $ 895 4934 RUSTEN RD 101672502220 1 $ 895 $ 895 4.935 RUSTENRD . ......... 101672502100 1 $ 895 $ 895 4938 RUSTEN RD 1,01672502210 1 $ 895 $ 895 4939 RUSTEN RD 101672502110 1 $ 895 $ 895 4942 RIJSTEN RD 101672502200 1 $ 895 $ 895 4943 RUSTEN RD 101672502120 1 $ 895 $ 895 4946 RUSTEN RD 101672502190 1 $ 895 $ 895 4947 RUSTEN RD 101672502130 1 $ 895 $ 895 4950 RUSTEN RD 101672502190 1 $ 895 $ 895 4951 RUS'I'EN RD 101672502140 1 $ 895 $ 895 4954 RUSTEN RD 101672502170 1 $ 895 $ 895 4955 RUSTEN RD 101672502150 1 $ $ 895 4958 RUSTEN RD 101672502160 1 --895 $ 895 $ 895 Subtotal 25 22,375 Cedar Heights 12 Residential Frontage 3578 100,0u Non-Assessable Frontage 0 0,0% Total Frontage 3578 IOU% Cedar Heights Cedar Heights city of Eakan Street Revitalization m Project1123 Fig. 1 `;, Engineering Department Location Map qAmk Cedar Heights l� Street Revitalization - Project 1123 f^ City of Equ Final Assessments Date: 10-22-2014 Fig. 2 EDGE MILL (6'-8'wide) I EX. MOUNTAB CURB & GUTTEI 6" CL. 5 AGGREGATE BASE 60' ROW 32' F-F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY REPLACE EX. CURB & ! -ITUMINOUS TACK COAT GUTTER AS DIRECTED 3" BITUMINOUS SURFACE Agenda Information Memo December 2, 2014 Eagan City Council Meeting PUBLIC HEARING C. Project 1157, Blackhawk Hills 1st / 2nd Additions Street Improvements Action To Be Considered: Approve Project 1157 (Blackhawk Hills 1st /2nd Additions - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Blackhawk Hills 1St / 2nd Additions, located south of Yankee Doodle Road and west of Interstate 35E, a residential street in central Eagan. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015 -2019. ➢ On November 5, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting was held on November 24 for the adjacent property owners to discuss the proposed improvements. Of the 34 single family properties proposed to be assessed under this improvement, 5 people representing 4 homes attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (2) PHC -1 Feasibility Report PHC -2 Neighborhood Meeting Minutes City of Eap ma To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 2, 2014 Re: Blackhawk Hills & Blackhawk Hills 2nd Addition Street Revitalization City Project No.: 1157 Attached is the feasibility report for the Blackhawk Hills & Blackhawk Hills 2nd Addition Street Revitalization, City Project No. 1157. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. 2-r Dep�frtment of Public Works 23Z�� Finance b Oartment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: 1 I tv, Peg. No. 45795 Date: Date: T History....~..~........~.~,^~~,,,~,,~,~~,,,~,,,,,~,,~,,,,^.~,~~,~.~,~,~..~~,,,~2 Scope,....~.~...,..~..,~.~,.,,..,~~,,,^,,,,~,,,~^,~~.^^,~,,~~^,,~~,,^~.. ,,,..^,^`,,,,,,~~,,~.,,,~~~_,3 '~~'~^'~~^~~'`^~''~`^``~~~`~'~''`^^~`'`''^~'~~~^~~'`~~`'`~~~~^~~^`'~~~~~`6 LIST OFAPPENDICES Appendix/\ Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill D&Overlay Background T ly * Roadway resurfacing (edge mill & Blackhawk Hills & 54/100 Recommended Project Name Blackhawk Hills 2n d Add Project # 1157 Street Area 15,804 Sq. Yds. Street Length 4438 Feet Scope * Adjustment/Replacement of: - Constructed 1075, 1978, — Blackhawk Hills Road 1988 (Blackhawk Point) Reconstructed 1995 Blackhawk Cove Residential Lots Blackhawk Point • Street signage Crack Sealed - Streets Included Birchpond Road Birchpond Place 1999 Seal Coated 2007 Absolute Location SW Xof Section 16 Relative Location South of Yankee Doodle Road Township 27, Range 23 East of Blackhawk Road ... ................... T ly * Roadway resurfacing (edge mill & PCI Rating 54/100 Recommended Overlay 1-1/2" overlay) * Replacement of damaged curb & Improvement $801000 Curb Removal 19% gutter Scope * Adjustment/Replacement of: - $51,900 Total $303,400 — • Sanitary/Storm sewer • Utility castings • Watergate valves Residential Lots 34 • Street signage * Fire hydrant improvements Cost Estimate/ Revenue Blackhawk Hills & Blackhawk Hills 2nd Addition 1 Property City Mill & Overlay w/ Signage $171,500 $75,310 $96,190 Repair Existing Concrete Curb & Gutter $80,000 - $801000 Fire Hydrant Improvements $ 51,900 - $51,900 Total $303,400 $ 75,310 (25%) ...... .... . .... . .... $ 228,090 (75 ) I .. . . . . ...... — I Blackhawk Hills & Blackhawk Hills 2nd Addition 1 December 2, 2014 • �- Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 4,438 feet of residential streets in the Blackhawk Hills & Blackhawk Hills 2'd Addition neighborhood in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in :1975, 1978, and 1988, and were overlayed in 1995. Based on the data .and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years, Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1999 and 2007. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where .necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Blackhawk Hills & Blackhawk Hills 2nd Addition 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. COP2 This project will provide resurfacing (edge mill and overlay) for approximately 4,438 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves., fire hydrant improvements, and replacement of street signage. q�>Ares to Be Included Properties included in the project lie within the SW Y4, Section 16, lying South of Yankee Doodle Road, East of Blackhawk Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City ofEagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI .... . ............... ­.____ Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay ,0-35 Reconstruct/ Reclaim Blackhawk Hills & Blackhawk Hills 2nd Addition 3 The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 54 for Blackhawk Hills & Blackhawk Hills 2"d Addition, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Improvements Pavement - The proposed street improvements for the Blackhawk Hills area are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -B' wide) to accommodate a IY2-inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 19% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Blackhawk Hills & Blackhawk Hills 2"d Addition 4 Utility Adjustment/Replacement — Sanitaryistorm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements -- Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross-threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and nighttime visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adeq uate,cove rage. No modifications to the existing street lights are proposed, - Blackhawk Hills & Blackhawk Hills 2'd Addition 5 Complete Streets -- „Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. .in .2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The streets are relatively narrow at 28 to 32 feet wide, low traffic volumes, have limited access paints, and a sidewalk is available on Ashbury Road and Blackhawk Road (both adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement/ rcrmits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Fgasibjloi and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase riideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Blackhawk Hills & Blackhawk Hills 2nd Addition 6 ..tt G ®St Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Blackhawk Hills & Blackhawk Hills 2 "d Addition 0 Mill & Overlay ................................ ................ ............................... ® Repair Existing Concrete Curb & Gutter . ............................... Fire Hydrant Improvements .................... ............................... Total............................................ ............................... -rte. Assessnlents I� to 00 s #� Assessments are proposed to be levied against the benefited properties for the total improvement with casts allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City Mill & Overlay - Low- Density Residential (R- 1,2,3) 50% 501 Repair Existing Concrete Curb & Gutter - 1001 Fire Hydrant Improvements - 100% Residential lots -- All residential tots (34 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay casts are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $2,215/ lot and is calculated as follows: Mill & Overlay - 'Residential Properties * 7,795' Residential Frontage / 8,876' Total Frontage = 87.8% a $171,500 (Mill & Overlay Costs) x 50% x 87.8% = $75,288 (Total R -1 Assessment) o $75,288 / 34 lots = $2,214.35, rounded to $2,215 / single - family lot The remaining Blackhawk Hills frontage within the project area (1,081' or 12.2 %) is either sideyard or backyard property with no driveway accesses, and therefore not assessable under the City's Assessment Policy, Blackhawk Hills & Blackhawk Hills 2"d Addition 7 Assess me nt Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment ia inclUdedmiththepnnpertytaxstatenoeRttheoyse3sOm8Dtnndinterestmi||bespreadoverfive years for residential owners. |n2O14/ the interest rate was set mt496. The 2OI5 rate i8 not yet available, however, it|yexpected to be comparable and based on City policy will bedetermined by the City Council iO the spring. The following payment schedule is an example ofaresidential lot assessment of $2,215 with an estimated 446 interest for the assessed amounts, and assumes 14 months interest for the first year: Principal Year 1 Interest/Year Cost/ Year First Year $443 $103 1 $546 Fifth Year $443 $18 i $461 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $276,190 (70% of total street costs). The Combined Utility Fund will finance the estimated $51,900 fire hydrant improvement related costs for this street project. This city wide 2O year fire hydrant at0o nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. 0 vv �ckhek Hills &B|@okhavvk Hills 2nd Addition 8 �_roiec_t —Cos—tl Property Assessment City Contribution Mill and Overlay (including Signage) $171,500 $75,310 190 Repair Existing Curb & Gutter $ 80,000 - $ 80,000 Fire Hydrant Improvements $ 51,900 - $ 51,900 Totals $303,400 $75,310 $228,090 The Major Street Fund will finance the estimated street related project deficit of $276,190 (70% of total street costs). The Combined Utility Fund will finance the estimated $51,900 fire hydrant improvement related costs for this street project. This city wide 2O year fire hydrant at0o nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. 0 vv �ckhek Hills &B|@okhavvk Hills 2nd Addition 8 Present Feasibility Report to City Council/ InformationalMeeting .......................... .................................... ........... November 24,2D14 Approve Plans and Specifications ... ..................................... ...--...... February 27,JD16 BidDote. .............................. '.—. .... ...................... .. ............................... March 26,ZO15 AwardContract ............................................... . ..... ........................................... April 7, 2015 StartConstruction .... ......... .. ............ ................... ...... ...... ...... ................... May I'2QIS ProjectCompletion .......................................................................................... 28I5 Final Cost Report— ........ ...................................................................... September, 20I5 Final Assessment Hearing. .............--_--.—~—......--..—.....Fa|i20l5 First Payment Due with Property Tax Statement ...................................... .. May 15.2OIG "d Addition Appendix A Preliminary Cost Estimate City Project 1157 Blackhawk Hills and Blackhawk Hills 2nd Addition Item Na.1 item Unit Unit Price Est Estimated Estimated Coss 2021.501 Mobilization LS Qty Cost Part I- wtummousstreet Uveriay Item No. Item Unit � Unit Price Est Qty Estimated Coss 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 180 $ 1,800.00 2232.501 Mill. Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 6300 $ 9,450.00 2357.502 Bituminous Material for Tack Coat GAL $ 100 1030 $ 3,090.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 1470 $ $8,200.00 2360:M01 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 35 $ 4,550.00 2504,602 Adjust Gate Valve Box EA $ 175.00 8 $ 1,400.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 2 $ 600.00 2506,602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 10 $ 4,500.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 10 $ 2,250.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 1 $ 825:00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS $ 2,610.00 1 $ 2,610,00 Subtotal $125,625.00 5% Contingency $ 6,281,25 Subtotal $ 131,906.25 301 Indirect Costs $ 39,571,89 Part I - :Bituminous Street Overlay $ 171,478.13 Part II - Repair Existing Curb & Gutter Item No. Item Unit � Unit Price Est Qty Estimated Coss Part II - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 1750 $ 13,125.00 2104.503 Remove Bituminous Pavement SY $ 10.00 25 $ 250.00 2105.501 Common Excavation CY $ 30.00 3 $ 90,00 2211:501 6" Aggregate Base, CL 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130,00 .50 $ 6,500.00 2504.602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400:00 11 $ 4,400.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800:00 1 $ 800.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100:00 3 $ 300.00 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 1700 $ 25,500.00 2531:507 Concrete Valley Gutter- High Early SY $ 60.00 40 $ 2,400.00 2540.602 Repair Underground Electric Fence EA $ 100:00 5 $ 500.00 2572:503 Application of Water for Turf Establishment GAL $ 0.10 9000 $ 900.00 2573:530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 25 $ .1,250.00 2575.609 Seeding (MnDOT 25 -151 w /Type 5 Hydromuich) SY $ 1.25 200 $ 250.00 Subtotal � SS fi4O_fln 5% Contingency $ 2,932.00 Blackhawk Hills & Blackhawk Hills 2nd Addition 10 Subtotal 30% Indirect Costs Part II - Repair Existing curb & Gutter $ 61,577.00 $ 18,471.60 $ 80,043:50 Part III - Fire Hydrant Improvements _ 2504.602 Nozzle Improvement (Type 67) Est Estimated Item No. item unit Unit Price $ 38;000.00 5% Contingency $ 1,900;00 Subtotal Qty C ost Part III - Fire Hydrant Improvements 2504.602 Nozzle Improvement (Type 67) EA $2,000.00 4 $ 8,000.00 2504.602 Remove & Replace Hydrant EA $5,000.00 6 $ 30;000:00 Subtotal $ 38;000.00 5% Contingency $ 1,900;00 Subtotal $ 39;900.00 30% Indirect Costs $ 11,970.00 Part III -Fire Hydrant improvements $ 51,870.00 Part I - Bituminous Street overlay $ 171,476.13 Part it - Repair Existing Curb & Gutter $ 80,043.60 Part [it Fire Hydrant Improvements $ 51,870.00 Project 1163 Total Cost $ 303,391.73 Blackhawk Hills & Blackhawk Hills 2nd Addition 11 Appendix B Preliminary.Assessment Roll City Project 1157 Blackhawk Hills & Blackhawk Hills 2nd Addition Birchpond Place R -1 Residential P.I.N. J101438102020 Lot Equivalent Unit Assessment Total 3666 BIRCHPOND PL 101438101010 1 $ 2,215 $ 2,21.5 3672 BIRCHPOND PL 101438102030 1 $ 2,215 $ 2,215 3678 BIRCHPOND PL _. _._,.. 101438102040 ._.._ ............. 1 $ 2,215 _ $ 2,215 3684 BIRCHPOND PL 101438102060 1� $ 2,215 $ 2,215 3690 BIRCHPOND PL 101438102070 - 1 $ 2,215 $ 2,215 3660 BIRCHPOND RD Subtotal _^ 5 $ 2,215 _ $ 11,075 Birchpond Road R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3605 BIRCHPOND RD 101438101010 1 $ 2,2_15 $ 2,215 3625 BIRCHPOND RD 101438101020 1 $ 2,215 _ ` $ 2,215 3640 BIRCFPOND RD 101435103300 1 _.__._..........._.. $ 2 2,215 $ 2,7.15 3645 BIRCHPOND RD 101438101030 1 $ 2,215 $ 2,215 3655 BIRCHPOND RD 101438101040 1 $ 2,215 $ 2,215 3660 BIRCHPOND RD 101438102010 1 $ 2,215 $ 2,215 3665 BIRCHPOND RD 101438101050 1 $ 2,215 $ 2;215 ._..___- .._......_..�_...__. 3675 BIRCHPOND RD 101438101060 1 $ 2,215 $ 2,215 3685 BIRCHPOND RD 101438101070 1 $ 2,215 $ 2,215 3695 BIRCHPOND RD 101438101080 1 $ 2,215 $ 2,215 Subtotal 10 $ 22,150 __ Blackhawk curve R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1650 BLACKHAWK CV 101438001050 1 - -- .......... $ 2,215 ..._ $ 2,215 1651 BLACKHAWK CV 101435003100 1 $ 2;215 - $ 2,215 .1655 BLACKHAWK CV _ 101438102050 1 $ 2,215 $ 2,215 1660 BLACKHAWK CV 101438001040 1 $ 2,215 $ 2,215 1670 BLACKHAWK CV 101438001033 1 $ 2,215 $ 2,215 1680 BLACKHAWK CV 101438001023 1 $ 2,215 $ 2,215 1690 BLACKHAWK CV 101438001012_. 1 $ 2,215 $ .2,215 1691 BLACKHAWK CV 106460001090 1 $ 2,215 $ 2,215 Subtotal 8 $ 17,720 _-_.......... ................... _ .... - ..... _... Blackhawk Point R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3757 BLACKHAWK PT 101438001090 1 $ 2,215 $ 2,215 3765 BLACKHAWK PT 101438001100 $ 2,215 $ 2,215 Subtotal 2 $ 4,430 _ ..... .... . _.. _ ....__ Blackhawk Hills Road Blackhawk Mills & Blackhawk Hills 2 "d Addition 12 R -1 Residential 111114. Lot Equivalent Unit Assessment Total 1595 BLACKHAWK HILLS RD 101435003040 1 $ 2,215 $ 2,215 1605 BLACKHAWK HILLS RD_ 101435003050 - - -�- 1 - $ 2,215 $ 2,215 1610 BLACKHAWK HILLS RD 101438001080Y 1 $ 2,215 $ 2,215 1615 BLACKHAWK HILLS RD N 101435003060 1 $ 2,215 $ 2,215 1620 BLACKHAWK�HILLS RD 101438001070 1 $ 2,215 $ 2,215 1625 BLACKHAWK HILLS RD 101435003070 1 $ 2,215 $ 2,215 1635 BLACKHAWK HILLS RD 101435003080 1 $ 2,215 $ 2,215 1640 BLACKI- IAWK.HILLS RD 101438001060_ 1 V $ 2,215 $ 2,215 1645 BLACKHAWK HILLS RD 101435003090 1 $ 2,215 $ 2,215 - Subtotal - $ 19,535 Residential Frontage 7795 87.8% Non - Assessable Frontage 1081 12.2% Total Frontage 8876 100.0% 10/22 /2014 lulackhawk Mills & Blackhawk Hills 2nd Add. City of Eakan Street Revitalization - Project 1157 Fig. 1 Engineering Department Location Map IL ■ ■ ■ 0=-* ��\ � M141, N S, Iff 9, 9M, M PAU'9111H ALqN me -a R JD@fOJd\A-dwj lowls MMS100foid 4MM39NIONMunsmi LL 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE 60' ROW EDGE MILL 6' -8' wide Typ F (FULL WIDTH I MILL 11/2" TYPE 2360 WEAR COURSE ADJACENT TO MEDIAN) I BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL, 5 AGGREGATE BASE EX. CURB & GUTTER REPLACE EX. CURB & GUTTER AS DIRECTED ........... Blackhawk Hills & Blackhawk Hills 2nd Add. City of Eap Typical Sections - Project 1157 Fig. 3 Engineering Department Blackhawk Hills Neighborhood Street Revitalization City Project No. 1157 Informational Meeting — 7:00 P.M. Monday, November 24, 2014 Eagan Conference Room Attendance Aaron Nelson, Assistant City Engineer, 5 residents representing 4 single family homes were in attendance (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. How old are the streets in the neighborhood? The streets were originally built in 1975, 1978, and 1988. The older streets were previously overlayed in 1995. 2. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 3. How long will the construction last? The 2015 project will likely be split into 2 separate contracts, each with 8 to 9 project areas. The contractor will have flexibility to determine how they phase each area, but construction is anticipated to begin in the first area early May (weather dependent). The size and scope of the improvements in this neighborhood will likely result in approximately a 3 to 4 week construction timeframe. The City will mail more detailed construction specific information as construction nears. 4. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. S. How much damage to the concrete curb and gutter warrants repairs? It is common for concrete to crack. If the crack is tight and the curb is still functional, the curb will likely remain in place. If the crack is separated, heaved, or offset, or large chunks are missing that make the gutter not function properly, then the curb will likely be repaired. 6. How are assessments calculated? With residential properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. Any work in the curbs and boulevard, and the fire hydrant improvements, is paid 100% by the city. The property owner's portion is split evenly among all lots in the neighborhood. 7. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. The 2014 interest rate was 4 %, and the 2015 rate will be determined early next year. 8. If an irrigation system is damaged, how are repairs performed? The city will provide flags for property owners to mark their irrigation systems. If they are properly marked, the contractor will have a good chance to avoid damage to the systems. However, if the system is properly marked and still gets damaged, the city's contractor has historically made the repairs. 9. A cul -de -sac has a drainage issue. Will this be improved? The city will have a project inspector review the area to determine the cause of the drainage issue and determine if it can be improved. 10. Are assessments tax deductible? Assessments are generally not considered tax deductible. The meeting adjourned at 8:00 p.m. Blackhawk Hills & Blackhawk Hills 2nd Street Revitalization Project 1157 NAME 2. 3. 5, 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Neighborhood Meeting Monday, November 24,'2014 7:00 p.m. Conference Room 1AB HOUSE NUMBER & STREET 66, fiacklha U)e /05 -dal l adc �r,v% V ltl � R0( ` r� PHONE -�4- . fir.. 6GI- L-1.5 93S 6757 - D s = 7e)60 Agenda Information Memo December 2, 2014 Eagan City Council Meeting PUBLIC HEARING D. Project 1163, Pines Edge 1st Addition Street Improvements Action To Be Considered: Approve Project 1163 (Pines Edge 1St Addition - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Pines Edge 1St Addition, a residential neighborhood in southeast Eagan located south of Cliff Road and east of TH 3. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015 -2019. ➢ On November 5, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting was held on November 24 for the adjacent property owners to discuss the proposed improvements. Of the 42 single family properties to be assessed under this improvement, no one attended the meeting. Attachments: (1) PHD -1 Feasibility Report ANIL- City of Eap ma To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 2, 2014 Re: Pines Edge 1 st Addition Street Revitalization City Project No.: 1163 Attached is the feasibility report for the Pines Edge I st Addition Street Revitalization, City Project No. 1163. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. ff m9"17--ro 00" / JL/ 1 1 DepWrf ent of Public Works Reviewed By: I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota, LI,—A.ron Nelson U Date: 'L I Reg. No. 45795 Date: _L24-2ZI Finance# artment Date: dq V Introduction/History ~,,.~.~..,.,.,...,..,,,...~.~~..~^~..~~~~~..^^~^^^~.^~`^~~^~^^~~^~^~^~,.. 2 Scope....~~~~.~...,~........,..,...~..,~.,~_~.~~~,,.,,`^,,,~~~~~,^^,,~~~~,~,~,.^~.^~~,,,,~^,,,,~3 Easements/Permits ...................................................................................................... 6 Feasibility/Recommendations ............................ .......................................................... 6 CostEstimate ............................................................................................. ................ . 7 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill &Overlay Executive Summary Project Name Pines Edge 1St Addition Project # 1163 Street Area 9,137 sq. yds. Street Length 2,950 feet $44,300 -- Curb Removal Constructed 1995 Scope e Adjustment /Replacement of: White Pine Way $ 104,840 (65%) • Sanitary/Storm sewer • Utility castings Sycamore Drive Reconstructed - Crack Sealed - Streets Included Sycamore Court Weston Hills Drive Seal Coated 2003, 2009 Absolute Location SEY4of Section 36 Relative Location South of Cliff Road I Township 27, Range 23 East of Trunk Hwy 3 • Roadway resurfacing (edge mill & PCI Rating 40/100 Recommended Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement $44,300 -- Curb Removal 161 gutter Scope e Adjustment /Replacement of: $ 55,860 (35%) $ 104,840 (65%) • Sanitary/Storm sewer • Utility castings • Water gate valves Residential Lots 42 • Street signage • Fire Hydrant Improvements Cost Estimate/ Revenue Pines Edge I" Addition 1 Property City .. . ......... Mill & Overlay $112,300 ....... $55,860 $56,440 Repair Existing Concrete Curb & Gutter $ 44,300 - $44,300 Fire Hydrant Improvements $ 4,100 - $ 4,100 Total $160,700 $ 55,860 (35%) $ 104,840 (65%) Pines Edge I" Addition 1 November 5, 2014 Neighborhood tr t Revitalization Pines ls'Addition Eagan, Minnesota Introduction/_ History Pavement Management - As a part of Eagan's Pavement Management Program :(PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a--Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 2,950 -foot, Pines Edge 15t Addition residential streets in southeast Eagan have been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets in this residential neighborhood were constructed in 1995. .Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roadway located within the project area, which is currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that these streets were seal coated in 2003 and 2009. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay, The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Pines Edge 1St Addition 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. This project will provide resurfacing (edge mill and overlay) for approximately 2,950 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage, Area to Be Included Properties included in the project lie within the SE Y4, Section 36, lying South of Cliff Road, East of Trunk Hwy 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or overlay 0-35 Reconstruct/ Reclaim Pines Edge 1't Addition The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 40 for Pines Edge Is' Addition, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pry ad It°� r ®v�rnents Pavement - The proposed street improvements for Pines Edge 1st Addition are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -B' wide) to accommodate a 1 %Minch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 16% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new seed, where possible, to help ensure its growth. Pines Edge 1St Addition 4 Utility Adjustment/Re placement —Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be . _... ­ ­ ­ , . .... ... ........ 11.1 .. I pe .. r . m I a 11 n 1. e .. ntly . r .. e .1 mo . v .1 e .1 d. Pines Edge 1$1 Addition 9 Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete streets" is the planning, scoping, design, implementation, operation, and maintenance of roads in order to reasonably address the safety and accessibility needs of users of all ages and abilities. Complete streets considers the needs of motorists, pedestrians, transit users and vehicles, bicyclists, and commercial and emergency vehicles moving along and across roads, intersections, and crossings in a manner that is sensitive to the local context and recognizes that the needs vary in urban, suburban, and rural settings (MINN. STAT. 174.75, Subd, 1). In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). People are starting to see the'need to increase physical activity or the need to transition to different transportation modes, in some instances, they may find that they do not feel safe walking or biking in their neighborhoods due to inadequate pedestrian and bicycle facilities. This heightened awareness of the need for active living, along with the desire for improved community livability and transportation options encourages planning, designing and maintenance of streets to accommodate adequate biking and walking infrastructure. The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, low traffic volumes, have limited access points, and a trail is available connecting White Pine Way to Red Pine Elementary School, and another along Red Pine Lane to connect pedestrians to the City and regional trail system. The pedestrian curb ramps at the intersecting trails will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits Will be required for the resurfacing project. The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. Pines Edge Vt Addition 6 It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of ]mprovement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project bin accordance with the Five Year Capital Improvement Plan (2015-2019) for the City mf Eagan and the schedule as outlined ]n the Pavement Management Program. ItlS recommended that the project bec000truoted as proposed io this report \n combination with other similar projects iDthe8[ea. <��>Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2DlS construction costs and include a 5y6 contingency and indirect cost of3O96 which include |egaiad00iD(3tratOn,en 'needng,andbQnd|nt2[est. A summary of the costs iso5follows: Pines Edge l't Add[t]mn * Mill 8LQver|my ................................................... .._—........... $1I2,300 * Repair Existing Concrete Curb & Gutter .................................. $ * Fire Hydrant Improvements .............................. .......... .... ...... . Total .... $ (�;>Assessments As5eSsrD8Dto are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City ofEag8r/s Special Assessment Policy for amill and overlay improvement for residential streets. All assessments will be revised based oD final costs. A preliminary assessment roll |s included iD Appendix 8. Assessment Ratio Property City Mill & Overlay ' Low-Density Residential (R-l2L3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% Residential Lots — All residential lots (42 total single-family residential lots), as shown on Figure 2, having driveway access on to the street tobe improved are proposed to be assessed, The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local Pines Edge ]'t /\dditian 7 residential streets, based on a typical width residential street. The estimated cost per R-1 single-family lot based on the City's Assessment Policy is $1,330/lot and is calculated as follows: Mill & Overlay: Single-Family Residential o 5,859' R-1 Frontage/ 5,900' Total Frontage = 99.3% o $112,300 (Mill & Overlay Costs) x 50% x 99.3% = $55,757 0 $55,757 (Total R-1 Assessment) /42 single-family lots = $1,327.55, rounded to $1,330/single-family lot The remaining frontage within the project area (41' or 0.71) is either sideyard or backyard property with no driveway accesses, and therefore not assessable under the City's Assessment Policy, Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy which will be determined by the City Council in the spring. The following payment schedule is an example of an R-1 single family assessment of $1,330 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: in r 1 F ­ -"*"--'"-- Principal I First Year [$266 Fifth Year 1 $266 :Bonds may be issued to finance the improvements, Revenue Source A summary of revenue sources is listed below: Interest Per Year Cost Per Year $62 ............................... Pines Edge 1st Addition 8 Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $112,300 $55j860 $ 56,440 Repair Existing Curb & Gutter $ 44,300 $ 44,300 Fire Hydrant Improvements $ 4,100 - $ 4,100 Totals $160,700 $55,860 $104,840 Pines Edge 1st Addition 8 The Major 5treetFundVviUhOaDcetheestimoatedotreatrelatedp 'actdeMdtof$lOO,74O(64% of total street costs). The Combined Utility Fund will finance the estimated $4,100 fire hydrant improvement related costs for this street project. Thbcity wide 20 year fire hydrant stoonozzle modification program anticipates a 0U8-dAlaG cent /1,000 gallon increase in 2Ol5tU the existing water utility rate. (��>Project Schedule Present Feasibility Report to City Council/ Order Public Hearing ........... ............ - ....... .............................................. November 5~2Ol4 ' Informational Meeting ................................................... ...................... November 24,2Ol4 Approve Plans and Specifications ...................... .................................... February l7,3O15 BidDate. ..................................... ......... . ................................................... March 2G.2O15 AwardContract ................................................... .... . ............................. ........ April 7, 2015 StartConstruction ................... ............... .......................................................... May 1,2M15 Project Completion ......................................... ................................ ___ ......... August, 2015 Final Cost Report ... .............................. ...... .... .. ................. ................... September, 2015 First Payment Due with Property Tax Statement...... ... - Pines Edge 1st Addition May l5,2O16 Appendix A Preliminary Cost Estimate City Project 1163 Pines Edge 1st Part 1- Bituminous street overiay item Unit Unit Price Est Estimated Item No. Item Unit Unit Price $ 4;000.00 1 $ 4,000.00 2104,505 Qty Cost Part 1- Bituminous street overiay item Unit Unit Price Est _..__.. ........_...._......._.....__._ 2021.501 Mobilization LS $ 4;000.00 1 $ 4,000.00 2104,505 Remove Bituminous Pavement SY $ 10.00 300 $ 3,000.00 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6" Width) SY $ 1.50 3785 $ 5;677.50 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 550 $ 1,650.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 850 $ 51,000.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130;00 50 $ 6,500.00 2504.602 Adjust Gate Valve Box EA $ 175.00 5 $ 875.00 2504,602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350;00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 2 $ 600.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 9 $ 4,050.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 3 $ 675.00 2561601 Traffic Control LS $ 2,000:00 1 $ 2,000.00 2582.502 4" Solid Line White - Epoxy LF $ 1.00 190 ' $ 19000 2582.503 Zebra Crosswalk White - Epoxy SF $ 7.00 120 $ 840.00 SP -1 Signage Remove and Replace LS $ 880.00 1 $ 880.00 Subtotal $ 82,287.50 5% Contingency $ 4114:38 Subtotal $ 86,401.88 30% Indirect Costs $ 25;920.56 Part I - Bituminous Street Overlay $ 112,322.44 Item No. item Unit Unit Price Est _..__.. ........_...._......._.....__._ 2104.501 Remove Concrete Curb and Gutter LF Qty Part n - Repair Existing Curb & gutter 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 890 $ 6,675.00 2104,503 Remove Bituminous Trail Pavement SF $ 2.50 100 $ 250.00 2105.501 Common Excavation CY $ 30:00 10 $ 300.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25;00 5 $ 125.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 6 $ 780.00 .2504,602 Irrigation Repair EA $ 200.00 10 $ 2,000.00 .2506,602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 13 $ 5,200.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 3 $ 300.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 890 $ 13,795.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 4 $ 600.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 7200 $ 720,00 2571530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil / Grade 1 Compost Mix CY $ 50,00 15 $ 750.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 150 $ 187.50 Subtota I 5% Contingency Pines Edge 1st Addition 11 32;432.50 $ 1;621.63 Subtotal 30% 1 ndlrect Costs Part 11 - Repair Existing Curb & Gutter $ 34,054,13 $ 10,216.24 $ 44,270.36 Item Na. I Item 1 Unit — Unit Price Est FQ mated —15-1 1-, �Osa—tt e 17 $ 3,150.00 $ 945.00 Qty Qty 4,095.00 Part III - Fire Hydrant Improvements 2504.602 Nozzle Improvement (Type 100) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Concrete Entrance Replacement Parts - Bituminous Street Overlay Part 11 - Repair Existing Curb & Gutter Part III - Fire Hydrant Improvements Project 1163 Total Cost Pines Edge 1't Addition 12 EA $750,00 4 $ 3,000.00 $ 3j000.00 $ 150.00 $ 3,150.00 $ 945.00 $ 4,095.00 $ 112,322.44 $ 44,270,36 $ 4,095,00 $ 160,687.80 Appendix B Preliminary Assessment Roll City Project 1163 Pine Edge First Addition Sycamore Drive Sycamore Court R -1 Residential P.I.N. Lot Equivalent Unit Total 105769003010 1 $ 1,330 Assessment 4838 SYCAMORE DR 4830 SYCAMORE CT 105769301010 1 $ 1,330 $ 1,330 105769003030 Subtotal 1 $ 1,330 $ 1,330 Sycamore Drive R -1 Residential P.I.N. Lot Equivalent _ Unit _ Assessment Total 4834 SYCAMORE DR 105769003010 1 $ 1,330 $ 1,330 4838 SYCAMORE DR 105769003020 1 �........__._ _ 1 $ r 330 $ 1,330 4842 SYCAMORE DR 105769003030 1 $ 1,330 $ 1,330 4846 SYCAMORE DR 105769003040 1 $ 1,330 $ 1,330 4850 SYCAMORE DR 105769201010 . 1 $ 1,330 $ 1,330 4809 WESTON HILLS DR Subtotal 5 $ 1,330 $ 6,650 Weston Hills Drive R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4800 WESTON HILLS DR 105769001010 1 $ 1,330 $ 1,330 4801 WESTON HILLS DR 105769101040 _1 $ 1,330 $ 1,330 4804 WESTON HILLS DR 105769001020 1 $ 1,330 $ 1,330 4805 WESTON HILLS DR 105769101030 1 $ 1,330 $ 1,330 4808 WESTON HILLS DR 105769001030 1 $ 1,330 $ 1,330 4809 WESTON HILLS DR 105769002010 1 $ 1,330 $ 1,330 4812 WESTON HILLS DR _. 105769001040 _ 1 $ 1,330 $ 1,330 4813 WESTON HILLS DR ...._.....�.,..� 105769002020 _ 1 _......._._ $ 1,330 $ 1,330 4816 WESTON HILLS DR 105769001050 1 $ 1,330 $ 1,330 4817 WESTON HILLS DR 105769002030 1 $ $ 1,330 4820 WESTON HILLS DR 105769001060 1 _._._1,330 $ 1,330 $ 1,330 4821 WESTON HILLS DR 105769002040 1 $ 1,330 $ 1,330 4824 WESTON HILLS DR 105769001070 1 $ 1,330 $ 1,330 4825 WESTON HILLS DR 105769002050 1 $ 1,330 $ 1,330 4828 WESTON HILLS DR 105769001080 _ 1 $ 1,330 $ 1,330 Subtotal 15 $ 19,950 ...... _ ... _. _ White Pine Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 508 WHITE PINE WAY 105769004050 1 $ 1,330 $ 1,330 - 509 WHITE PINE WAY 105769001090 1 $ 1,330 $ 1,330 512,WHITE.PINE,WAY __.._.. __ .. 105769004040__ 1 .. .. ._.$ ..... __ 1,330 . _ 516 WHITE PINE WAY ..._..... 105769004030 _ _ _...__.. 1 _..._..._.____- $ 1,330 $ 1,330 520 WHITE PINE WAY 105769004020 1 $ 1,330 $ 1,330 Pines `.e Additi 523 WHITE PINE WAY 105769002060 1 $ 1,330 1,330 524 WHITE PINE WAY 105769004010 1 $ 1,330 $ 1,330 527 WHITE PINE WAY 105769005010 1 $ 1,330 $ 1,330 531 WHITE PINE WAY 105769005020 1 $ 1,330 $ 1,330 535 WHITE PINE WAY 105769005030 1 $ 1,330 $ 1,330 539 WHITE PINE WAY 105769005040 1 $ 1,330 $ 1,330 542 WHITE PINE WAY 105769004100 1 $ 1,330 $ 1,330 543 WHITE PINE WAY _ 105769005050 $ 1,330 $ 1,330 546 WHITE PINE WAY 105769004090 _1 1 $ 1,330 $ 1,330 547 WHITE PINE WAY 105769005060 1� $ 1,330 $ 1,330 550 WHITE PINE WAY _ `- 105769004080 1 $ 1,330 $ 1,330 551 WHITE PINE WAY 105769005070 1 $ 1,330 $ 1,330 554 WHITE PINE. WAY __ 105769004070 1 $ 1,330 $ 1,330 555 WHITE PINE WAY 105769005080 1 $ 1,330 $ 1,330 558 WHITE PINE WAY 105769004060 1 $ 1,330 $ 1,330 559 WHITE PINE WAY 105769005090 1 $ 1,330 $......._ 1,330 Subtotal 21 $ 27,930 Residential Frontage 5859 99.3°%0 Non - Assessable Frontage 41 0.7% Total Frontage 5900 100.0% Pines Edge ft Addition 14 Pines Edge 1 st Addition City of Eap Street Revitalization - Project 1163 Fig. 1 Engineering Department Location Map pxw' BBPA sau!d - sq[I. aaajoadknojdwj laoils gt- =915910ld AI!3WBDNI:7Nd1SiIDSf1m EDGE MILL _ (6' -S' wide) Typ. 50' -60' ROW 32' F-F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY MOUNTABLE B & GUTTER �— REPLACE EX. CURB & BITUMINOUS TACK COAT GUTTER AS DIRECTED 6" CL. 5 AGGREGATE BASE Agenda Information Memo December 2, 2014 Eagan City Council Meeting PUBLIC HEARING E. Project 1164, Red Pine Lane Street Improvements Action To Be Considered: Approve Project 1164 (Red Pine Lane - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Red Pine Lane, a minor collector street in southeast Eagan located south of Cliff Road and east of TH 3. ➢ A structural mill and overlay of this street is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015 -2019. ➢ On November 5, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting was held on November 24 for the adjacent property owners to discuss the proposed improvements. Of the 8 properties to be assessed under this improvement, no one attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (1) PHE -1 Feasibility Report e �kl', ? Afthh. AERL. qr b City of EaRan mps To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 2, 2014 Re: Red Pine Lane (TH 3 to Weston Hills Drive) Street Revitalization City Project No-, 1164 Attached is the feasibility report for the Red Pine Lane Street Revitalization, City Project No. 1164. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I 04FA M", rT4 k 0. loll .� ��`���%° � _....�.� Depa$`mant of Public Works Reviewed By: Finance lbWartment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota, rm ii,rr. Aaron Nelson V Date: t 2 4'Z")IIILJ, . . _ Reg. No. 45795 Date, Date:, ExecutiveSummary ......................... ....~...~..........~,.,~^,,^^^~,,~,,,~,,,,,~,~.,,,,~.~,^,,~~I Introduction/History ......~.~.~~.~....,~,,~~,^~,,,^,,~,~^~,,,~,,,~,,,~~,,,~.~~,~~,,,.,.,,`,,~,,. 2 Scope....~,..,,,-,.....,..,~~...,........~...,.......,,..,~,~~,^,,,,,.,,,,,,~,~,,^,,,~~^,-~^,~~,,,~~~,,3 AreaTo Be Included ...................... ~~..,......~,..~,~~..,.,,~,.,~....~,,~,~,~,,,,,,^,,,_,~..~,,,,3 its...................................................................................................... 6 CostEstimate ....................................................... ~~~,,~~~,~_.,,,.~^,,^,~^',,,,,,.,,,.~,,,,,,,. 7 LIST OF APPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures ' 1 Location Map - 2 Street Improvement/Assessment Area Map 3 Typical Section - Mill & Overlay Background * Roadway resurfacing (full width Red Pine Lane 48/100 Recommended Project Name . . ................... . ..... (TH 3 to Weston Hills Dr). Project # 1164 Street Area ........................ . 6,894 Sq. Yds. Street Length . ...... 1853 Feet Scope e Adjustment/Replacement of: $ 38,883 (19%) L Constructed 1995 Reconstructed Residential Lots (R-1) Streets Included Red Pine Lane Crack Sealed . ..... - • Street signage Commercial/industrial Seal Coated 2003 2009 Absolute Location SE Xof Section 36 Relative Location South of Cliff Road Township 27, Range 23 East of Trunk Hwy. 3 * Roadway resurfacing (full width PCI Rating 48/100 Recommended Overlay mill & 2" overlay) * Replacement of damaged curb & Improvement $70,700 Curb Removal - 13% gutter Scope e Adjustment/Replacement of: $ 38,883 (19%) L - - ----- -- $ 167,617 (811) • Sanitary/Storm sewer • Utility castings Residential Lots (R-1) 5 • Water gate valves Public Facility I • Street signage Commercial/industrial 2 * Fire hydrant improvements Cost Estimate/ Revenue Red Pine Lane 1 Property City Mill & Overlay w/ Signage $127,600 $38,883 $88,717 Repair Existing Concrete Curb & Gutter $70,700 - $70,700 Fire Hydrant Improvements $ 8,200 - $ 8,200 Total $206,500 . . ........... . ...................... $ 38,883 (19%) L - - ----- -- $ 167,617 (811) Red Pine Lane 1 Nffl �- #Al leighborhood Street Revitalization %ed Pine Lane (TH 3 to Weston Hillis Dr.-I i i' w= Minnesota °bhIntroduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 1,853 feet of Red Pine Lane (TH 3 to Weston Hills Dr.), which is a collector roadway in southeast Eagan, has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed 'in 1995. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 20 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2003 and 2009, The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Red Pine Lane 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. (�;>Scope This project will provide resurfacing (full-width mill and 2" overlay) for approximately 1,853 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. e�Area to Be Included Properties included in the project fie within the SE Y4, Section 36, lying South of Cliff Road, East of TH 3, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota, Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements, The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim Red Pine Lane The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 48 for Red Pine Lane, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the -street sections and require more substantial rehabilitation. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. . ............ ..... Red Pine Lane 4 Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems., and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced, Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. 1�� Stormwater and Water Quality improvements —Three stor0water/ water quality pond improvement p 'eotsinthisaroahovebeenidentUOedinthe2O15'28l9QPandarepr000sed for construction in 2015. Timing will be determined based oVthe scope ofthe improvements, required permits and public comment periods, soil testing results, and the desirable time of year to construct the 'improvements. These improvements will either be performed in-house o[ through separate contract. The work proposed iO the Red Pine Lane area includes basin expansions and sediment removal oOLP'25.31,LP-27.3,LP-27'4a. Because this work will 'not bo assessed, but will be financed through the City's existing Storm Water Utility Fund 1126—Storm Drainage System Renewal and Replacement, preliminary cost estimates are not included in this report. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means toenable oof� convenient and comfortable travel and access for users of all ages and abilities regardless of their mode oftransportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. _ In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN D ' epartment of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this area were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is relatively narrow at36 feet wide, has low traffic volumes, limited access points, a trail and sidewalk along the road and throughout the school property tW connect pedestrians tOthe City and regional trail system. Pedestrian curb ramps iO the project areaVViUbep8p|8oedifDecesoarytonleatcUrrantADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent ofthe complete streets guidelines. .All work will beh1 the public Nn additional easements are anticipated. itb anticipated that a Mn/DOT permit for work adjacent to TH 3 will be required for the resurfacing ��-`Feaslbfflty and Recommendations The mill and overlay project is necessary tD maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. Itis cost effective in that the proposed improvement /resUrfadMo\is considerably less expensive than complete reconstruction of this street. The mill and overlay b feasible lnthat this type ofimprovement has been used successfully tV extend the life expectancy ofnumerous other streets throughout the City and the region, This project isina000rdancevViththeFiveYearCmoito||nnprovenleAtHan(2Ol5-2O1g)forthe City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project b8con5tnJctedaopropoSedin this report in combination with other similar projects in the area, Cost Estimate Detailed cost estimates are located in Appendix A^ The estimates are based onanticipated 2VI5 construction costs and include a596 contingency and indirect cost of3O% which include legal, administration, engineering, and bond iUtoreat. A summary mfthe costs is as follows: Red Pine Lane (T03 to Weston Hills Dr.) * Mill & Overlay ...................... ................................... ................. $127,600 * Repair Existing Concrete Curb & Gutter ...................... ..—..— $ 70,700 * Fire Hydrant Improvements ................................... ............... Total........ . .... ................ ........................................... $ ';�>Assessments Assessments are proposed tobalevied against the benefited properties for the total improvement with costs allocated iO accordance with the City ofEagan'SSpecial Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs, A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City N1U|& Overlay - Low-Density Residential (R-1,2�3)* 500 50% Mill & Overlay - Public Facilities* 7596 2596 K4i|| & Overlay —Commercial/industrial I0096 0% Repair Existing Concrete Curb &Gutter - 100% FireHydroDt|rnpomVenOents - 100Y6 *based Ona comparable Zoning Equivalent Ratio of total width Residential Lots —All residential lots i5 platted lots, 616' as shown on Figure 2,having front yard frontage on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector Red Pine Lane roadways, based on a standard 32-foot width, Since Red Pine Lane is 36' wide, the assessment for residential parcels will be reduced by multiplying the assessment rate by a factor of 32'/36'. The estimated assessments, based on the City's Assessment Policy for a standard mill & overlay improvement, and a 1.5"/2.0" pavement thickness adjustment factor, is $1,412/ lot and is calculated as follows: Mill & Overlay - Residential Properties * 616' Residential Frontage/ 3,706' Total Frontage= 16.6 % * $127,600 (Mill& Overlay Costs) x 50% x 32/36'x 1.5"/2-0" x 16.6% = $7,060 (Total R-1 Assessment) * $7,060 / 5 lots = $1,412 / single-family lot Public Facility Lots All Public Facility lots (Red Pine Elementary School — 635' frontage), as shown on Figure 2, within the project area are proposed to be assessed, The City's Assessment Policy states that 75% of the mill and overlay costs are assessable, based on a comparable standard 32-foot wide street. Since Red Pine Lane is 36' wide, the assessment for public facility lots will be reduced by multiplying the assessment rate by a factor of 32'/36'. The estimated assessments, based on the City's Assessment Policy for a standard mill & overlay improvement, is $22.95 per front foot for public facility lots, and is calculated as follows: Mill& Overlay— Public Facilities * $127,600 (Mill & Overlay Costs) / 3,706' (Total frontage) = $34.43/ Front Foot * $34.43/ Front Foot x 75% (Assessment Rate) x 32'/36'= $22.95 / PublicFacility Front Foot Commercial/ Industrial Lots —All Commercial/ Industrial lots (576'- 75'= 501' frontage), as shown on Figure 2, Within the project area are proposed to be assessed, The City's Assessment Policy states that 100% of the mill and overlay costs are assessable, regardless of street width. One property, (5851 Biscayne Ave, is a corner lot and will receive a 75' corner lot credit for a total assessable front footage of 246'-75'=171'. The estimated assessments, based on the City's Assessment Policy for astandard mill & overlay improvement, is $34.43 per front foot for Commercial/ Industrial lots, and is calculated as follows: Mill & Overlay — Commercial * $127,600 (Mill & Overlay Costs) / 3,706' (Total Frontage) = $34.43/ Front Foot * $34,43/ Front Foot x 100% (Assessment Rate) = $34.43 / Commercial/ Industrial Front Foot The remaining frontage within the project area (1,954' or 52.7%) is either sideyard or backyard property with no driveway accesses, and therefore not assessable under the City's Assessment Policy. • Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners, and ten years for Public Facility and Commercial/ Industrial properties. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedules are examples of a residential lot assessment of $1,412, and Public Facility and Commercial/industrial properties for every .$1,000 assessed, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Residential ($1,412 assessment) .............. --- ...... ............ ....... . ................... Principal/ Year Interest / Year Cost Year . . .... . ............................ ... 1st Year . . . . ...... ... - .... . .. . . . . . . . .. . ........... $282 $66 _ _._ $348 E stn Year 12 294 ............ ....... ------ - -------- Public Facility & Commercial/ Industrial (for every $1,000 assessed) ............ Principal/ Year Interest /Year Cost Year 1' Year $100 $47 1 $147 _m_......................... . .......... ....... . . . . . ....................... . . . 10th Year w_ -s-100 . .... . . ..... $4 $104 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $159,417 (80% of total street costs). The Combined Utility Fund will finance the estimated $8,200 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification Red Pine Lane 9 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $127,600 $38,883 $ 88,717 Repair Existing Curb & Gutter $ 70,700 $ 70,700 Fire Hydrant Improvements $ 8,200 - $ 8,200 Totals . . . ......... $206,500 $38,883 $167,617 The Major Street Fund will finance the estimated street related project deficit of $159,417 (80% of total street costs). The Combined Utility Fund will finance the estimated $8,200 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification Red Pine Lane 9 program anticipates a one-time S cent /1 000ga||oninorpasein2015totheeXbtngvV@ter utility rate, ';�Prqject Schedule Present Feasibility Report to Cit [$undK Informational Meeting ........................................................................ . November 24,20l4 PublicHearing ....... . .................... .~..................................... .. ....... ~....... December 2^2Ol4 Approve Plans and Specifications ............. ....... ................................. ....... February 17,2O25 - Bid Date .................................................. ............... ,.................................... March 26.2O15 AwardContract ............................ ............................... _'.................... .— .... ..AorU7,2O15 StartConstruction ..................................... . ... ........ ......................................... May 1,2O15 Project Completion .... ........................ .................................... .. ............. August, 2OI5 Final Cost Report .... ............................. - .......... ................ ....... September, I0lS First Payment Due with Property Tax Statement .............. ......................... . May 15, 20I6 Red Pine Lane Appendix A Preliminary Cost Estimate City Project 1164 Red Pine lane Item No. Item Unit Unit Price �EAimated Cost - - ..__......, . 2021.501 Mobilization LS mart i - bituminous street Overlay 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 50 $ 500.00 2232.501 Mill Bituminous Pavement - Full Width (1 -1/4" Depth) SY $ 3.00 6,480 $ 19,440.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 415 $ 1,245:00 " 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 850 $ 51,000.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 6 $ 780.00 2504.602 Adjust Gate Valve Box EA $ 175.00 6 $ 1;050;00 2.504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w,/Cover EA $ 300.00 3 $ 900:00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 9 $ 4;050.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 4 $ 900.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 1 $ 825.00 2563.601 Traffii Control LS $ 2,000.00 1 $ 2,000:00 2581.501 Pavement Message Arrow (Left) -Epoxy EA $ 130.00 2 $ 260.00 2587..501 Pavement Message Arrow (Right/Thru) - Epoxy EA $ 175.00 2 $ 350.00 2582.501 Pavement Message (RR x -ing) - Epoxy EA $ 500.00 1 $ 500.00 2582.502 4" Solid Line White - Epoxy LF $ 1.00 124 $ 124.00 2582.502 24" Solid Line White - Epoxy LF $ 8100 26 $ 208.00 2582.502 24" Solid line Yellow - Epoxy LF $ 6:50 76 $ 494.00 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 1740 $ 1,740.00 2582.503 Zebra Crosswalk White - Epoxy SF $ 5.00 552 $ 2,760.00 SP -1 5ignage Remove and Replace LS 1 $ - Subtotal $ 93,476.00 5% Contingency $ 4,673.80 Subtotal $ 98,149.80 30% Indirect Costs $ 29,444.94 Part 1- Bituminous Street Overlay $ 127,594.74 ......._.._._..._ _ Item No. item Unit Unit Price 1. Est Estimated Qty cost mart ii - Repair Existing Curb & mutter 2101.601 Remove Trail Overgrowth LS $ 7.;500.00 1 $ 1,500.00 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 675 $ 5;062.50 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 300 $ 750.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4;00 60 $ 240.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 26 $ 416.00 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211;501 6" Aggregate Base, CI.5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70.00 155 $ 10,850.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 15 $ 1,950.00 2504.602 Irrigation Repair g p EA 200.00 10 $ 2,000.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 6 $ 2,400.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 1 $ 800.00 Red Pine Lane 11 2506,602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset 5F $ 650 264 $ 1,716.00 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 390 $ 6,240.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15:50 285 $ 4,417.50 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 26 $ 1,560.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150;00 15 $ 2,250.00 2540.602 Repair Underground Electric Fence EA $ 100.00 5 $ 500.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572503 Application of Water for Turf Establishment GAL $ 0.10 41400 $ 4,140;00 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 50 $ 2,500.00 2575.609 Seeding (MnDQT 270 w /Type 5 Hydromuich) SY $ 1.25 920 $ 1,150.00 Subtotal $ 51,817.00 5% Contingency $ 2,590.85 Subtotal $ 54,407.85 30% Indirect Costs $ 16,322.36 Part If - Repair Existing Curti & Gutter $ 70,730.21 It ENcr. item Unit Unit Price Est Estimated _ .._............ Cifiy Cost Parr in - rrre "yorant improvements 2504.602 Nozzle improvement (Type 100) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part fit - Fire Hydrant Improvements Part i - Bituminous Street Overlay Part ii - Repair Existing Curb & Gutter Part Ili - Fire Hydrant Improvements Project 1164 Total Cost Red Pine Lane 12 EA $750.00 8 $ 6,000.00 $ 6,000.00 $ 300.00 $ 6,300.00 $ 1,890.00 $ 8,190.00 $.127,594.74 $ 781730.21 $ 8,19D.00 206,514.9 Appendix B Preliminary Assessment Roll City Project 1164 Red Pine Ln. Red Pine Lane R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 527 RED PINE LN 105769101.020 1 $ 1,412 $ 1,412 531 RED PINE I.,N -- 105769101010 1 $ 1,412 L 1,412 535 RFD ENE LN 100360075021 1. $ 1,412 $ 1,412 543 RED PINE LN 103122501020 1 $ 1,412 $ 1,412 547 RED PINE LN 103122501010 1 $ 1,412 $ 1,412 Subtotal 5 $ 7,060 7otal,Asse 7 jR1 Lots ssmen :A06 Red Pine Lane PF - Public Facility P.LN, Front Feet Rate/F.F, Total 530 RED PINE LN ........ .... . . . 1'02361001010 635 22.95 14,573 560 RED PINE XING Subtotal 635 $ 34.43 $ 14,573 � J4 M i Total Public,.., Facility Assessments 63 F F . . .... . ........ Commercial/industrial Commercial P.I.N. Front Foot Rate/F.F. Total 4 851 BISCAYNE AVE 103180001050 171 $ 34,43 5,888 560 RED PINE XING 106315001.01.0 330 $ 34.43 11,362 Subtotal 501 17,249 Total Commercial /:Industrial Assessments 5QZ FF. , TOTAL $ 38,883 Residential Frontage 616 16.6% Public Facility Frontage 635 17.1% Commercial/ Industrial Frontage 501 13.5% Non-Assessable Frontage 1954 52.7% Total Frontage 3706 100.0% Red Pine Lane 13 Red Pine Lane ltd 0f Eap Street Revitalization Project 1164 Fig. 1 I `;, Engineering Department Location Map pxw'uj OLII j paa - V %b aaalaadkAoidWI Jaen }S 94DZ1s }OOOM 4MEMNIONMES83SMI FULL WIDTH NULL 4112" -51/2" BITUMINOUS SURFACE 8"-10" CL. 5 AGGREGATE BASE Existing Typical Section 2" TYPE 236O WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 2 1/2" -3 1/2" BITUMINOUS SURFACE EX. CURB &GUTTER REPLACE EX. CURB & GUTTER ASDIRECTED 11 q�p City of EaRaR Red Pine Lane Fig, 3 Engineering Department Typical Sections - Project 1164 Agenda Information Memo December 2, 2014 Eagan City Council Meeting PUBLIC HEARING F. Project 1166, St. Charles Wood Addition Street Improvements Action To Be Considered: Approve Project 1166 (St. Charles Wood Addition - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the St. Charles Wood Addition, a residential neighborhood in southwest Eagan located south of Cliff Road and west of Cedar Avenue Freeway. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP) 2015 -2019. ➢ On November 5, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting was held on November 24 for the adjacent property owners to discuss the proposed improvements. Of the 18 single family properties proposed to be assessed under this improvement, no one attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (1) PHF -1 Feasibility Report AII&A, AmIkh- 'q� City of EaRan til To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 2, 2014 Re: St. Charles Wood Addition Street Revitalization City Project No.: 1166 Attached is the feasibility report for the St. Charles Wood Addition Street Revitalization, City Project No. 1166. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. 93 5� w ,P "� Dep'Artment of Public Works WMEZ� I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. �f -h� �� Aaron Nelson Z- 1' Date: t11 1� — Reg. No. 45795 Date: Finance . Date: Aq/ 11 P Ii story ................................................................. ~.................................. 2 StreetPavement Evaluation ............................................................ ........................... 3 ~,,,',,,~,~,~.~~,,~^.~~,,^..,~....~~_...,~.....^...~..~~.,~....~....~.,~~.~~^JG LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill &Overlay Executive Summary Background Project Name St. Charles Wood Addition Project # . .. . ...... 1,166 Street Area 3,950 Sq. Yds. Street Length 992 Feet Curb Removal Constructed 1994 Scope * Adjustment/Replacement of: Warrick Court Reconstructed ...- . ..... - . ..... Crack Sealed - Streets Included Highcroft Court o Water gate valves Seal Coated 2004 2010 Absolute Location NWYof Section 31 Township 27,- Range 23 Relative Location South of Cliff Road East of Slater Road • Roadway resurfacing (edge mill & PC[ Rating 50/100 Recommended Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement Curb Removal 13% gutter Scope * Adjustment/Replacement of: o Sanitary/Storm sewer o Utility castings o Water gate valves Residential Lots 18 o Street signage • Fire hydrant improvements Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $47,600 $22,140 $25,460 Repair Existing Concrete Curb & Gutter $22,100 - $22,100 Fire Hydrant Improvements $ 3,100 $ 3,100 Total $72,800 1 $ 22,140 (30%) 1 $ 50,660 (70%) St. Charles Wood I MR.- "It Neighborhood Street Revitalization St. Charles Wood my Introduction/ History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS,) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance, A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 992 feet of residential streets in the St. Charles Wood neighborhood in southwest Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1994. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan"s maintenance records indicate that the streets were seal coated in 2004 and 2010. The Public Works maintenance program typically' includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review ® The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the St. Charles Wood 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary, The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, e�­ >Scope This project will provide resurfacing (edge mill and overlay) for approximately 992 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. Area to Be Included Properties included in the project lie Within the NW 1, Section 31, lying South of Cliff Road, East of Slater Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI . . . . ......... ......... . . .. . ... Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 50 for St. Charles Wood Addition, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the iii City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Improvements Pavement - The proposed street improvements for Cedar Heights are shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and-gutter (6'-8' wide) to accommodate a I1 -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program, Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such--repairs-to -the storm sewer,- sanitary- sewer; -and -water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. St. Charles Wood 4 Fire Hydrant Improvements �-Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects, Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed, Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and-access for users of all ages and, abilities regardless of their,,mode.of.transportation. , Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. |n2O1O, the State 0fMinnesota adopted e Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streetsare relatively narrow at28 feet wide, low traffic volumes, have lirnited access points, and a sidewalk is available on Slater Road and the adjacent park to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. - All work will bain the public No additional easements are anticipated. ItLs anticipated that no permits will be required for the resurfacing project. Feasibility and Recommendations Thernil|and overlay.project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type Df improvement has been used successfully to extend the life expectancy ofnumerous other streets throughout the City and the region. This project isin accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project beDonstTuctedospnoposed1nth|srepOrtiDcornbingdmVvvith other similar projects in the area. St. Charles Wood Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: St. Charles Wood * Mill &Overlay ..... .................. .................................... * Repair Existing Concrete Curb & Gutter ............................... * Fire Hydrant Improvements. ................................. _ ............... Assessments I N,o Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% Residential Lots — All residential lots (.18 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width, The estimated cost per residential unit, based on the City's Assessment Policy, is $1,230/ lot and is calculated as follows: Mill & Overlay - Residential Properties * 1,843' Residential Frontage/ 1,984' Total Frontage= 92.9% * $47,600 (Mill& Overlay Costs) x 50% x 92.9% = $22,110 (Total R-1 Assessment) * $22,110 / 18 lots = $1228.33, rounded to $1,230 / single-family lot The remaining frontage within the project area (141' or 7.1%) is either sicleyard or backyard property with no driveway accesses, and therefore not assessable under the City's Assessment Policy. St. Charles Wood <�;>Assessment Financing Options The property owner will have the option at the time ofthe assessment hearing to pay the full assessment or include the assessment |n with their property tax statement, If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners, |M2Ol/, the interest rate was set at4Y6. The 2OI5 rate iy not yet available, however, it|s expected tobecomparable and based On City policy will bedetermined by the City Council in the spring. The following payment schedule iaaD example ofaresidential lot assessment Of$1,2SO with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal / Year 1 Interest/Year 1 cost/ Year First Year $246 $57 $303 Fifth Year $246 1 $10 $256 Bonds may be issued tO finance the improvements. <��Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $47,560(E8% of total street coSts). The Combined Utility Fund will finance the estimated $3,100 fire hydrant improvement related costs for this street project, This city wide 2O year fire hydrant st0rz nozzle modification program anticipates gone-time 5 cent /l,OOO gallon increase iD2Ol5tDthe existing water utility rate. St. Charles Wood Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $47,600 $22,140 $25,460 Repair Existing Curb & Gutter $22,100 - $22,100 Fire Hydrant Improvements $ 3,100 - $ 3,100 Totals $72,800 $22,140 $SO,660 The Major Street Fund will finance the estimated street related project deficit of $47,560(E8% of total street coSts). The Combined Utility Fund will finance the estimated $3,100 fire hydrant improvement related costs for this street project, This city wide 2O year fire hydrant st0rz nozzle modification program anticipates gone-time 5 cent /l,OOO gallon increase iD2Ol5tDthe existing water utility rate. St. Charles Wood <;-1�->Prg1gct Schedule Present Feasibility Report tO City Council/ Informational Meeting. PublicHearing ........................................................................... .... November S.2014 ... ... November 24.2O14 December 2, 2014 Approve Plans and Specifications ......................... ......... .............. ....... February 17,ZOl5 BidDate ..... ................................................................... .............................. March 26, 2015 Project Completion .......................................... ..... . ...... ............................... August, 2O1G Final Cost Report ..............—.--........—....—..—..—.... September, 2015 First Payment Due with Property Tax Statement .......... St. Charles Wood 9 .............. May 15,ZOl6 Appendix A Preliminary Cost Estimate City Project 1166 St. Charles Wood Item No. Item Unit Unit Pricey 2232.501 Estimated Cast Part I - Bituminous Street overlay 2021.501 Mobilization 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6" Width) 2357.502 Bituminous Material for Tack Coat 2360.501 SP WEA340B Wearing Course Mixture (Overlay) 2360.501 SP WEA340B Wearing Course Mixture (Patch) 2504.602 Adjust Gate Valve Box 2504.602 Repair Gate Valve Mid Section 2504.602 Repair Gate Valve Top Section w /Cover 2506.602 Adjust Frame and Ring Casting (Manhole) 2506.602 Adjust Manhole Casting- Riser Adjustment 2561601 Traffic Control SP -1 Signage Remove and Replace Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay LS $ 4,000.00 1 $ 4,000.00 SY $ 1.50 1550 $ 2,325.00 GAL $ 3.00 240 $ 720.00 TON $ 60.00 370 $ 22,200.00 TON $ 130.00 2 $ 260.00 EA $ 175.00 1 $ 175.00 EA $ 350.00 1 $ 350.00 EA $ 300.00 1 $ 300.00 EA $ 450.00 3 $ 1,350.00 EA $ 225.00 3 $ 675.00 LS $ 2,000.00 1. $ 2,000.00 LS $ 540.00 1 $ 540.00 $ 34,895.00 1,744.75 $ 36,639.75 $ 10,991.93 $ 471631.68 Part 11- Repair Existing Curb& Gutter 2104.501 Remove Concrete Curb and Gutter 2104.503 Remove Bituminous Trail Pavement 2104.505 Item No. Item Unit Unit Price City Estimated Cost 6" Aggregate Base, Cl. 5 (1001 Crushed) 2360.501 SP WEA34OB Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506,521 Part 11- Repair Existing Curb& Gutter 2104.501 Remove Concrete Curb and Gutter 2104.503 Remove Bituminous Trail Pavement 2104.505 Remove Concrete Driveway Valley Gutter 2104.523 Salvage Casting 2105.501 Common Excavation 2211.501 6" Aggregate Base, Cl. 5 (1001 Crushed) 2360.501 SP WEA34OB Wearing Course Mixture (Patch) 2504.602 Irrigation Repair 2506,521 Install Casting 2506.602 Repair/ Grout CB -or MH Invert / Doghouses 2506.602 Install 2 x 3 CB Erosion Barrier Shroud 2506.503 Reconstruct CB,(2'x3') 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset 2531.501 Concrete Curb and Gutter, Surmountable 2531.507 Concrete Valley Gutter - High Early 2531.618 Truncated Dome Detectable Warning Paver (2x2) 2540.602 Repair Underground Electric Fence 2572.503 Application of Water for Turf Establishment 2573,530 Storm Drain Inlet Protection 2575:551 Select Topsoil/ Grade 1 Compost Mix 2575.609 Seeding (MnDOT270 w/Type 5 Hydromulch) St. Charles Wood 10 LF $ 7.50 280 $ 2,100.00 SF $ 2.50 70 $ 175.00 SY $ 16.00 22 $ 352.00 EA $ 150;00 1 $ 150.00 CY $ 30.00 10 $ 300:00 TON $ 25.00 5 $ 125;00 TON $ 130;00 10 $ 1,300.00 EA $ 200;00 10 $ 2,000,00 EA $ 450.00 1 $ 450.00 EA $ 500.00 1 $ 500.00 EA $ 100.00 1 $ 100;00 LF $ 500.00 1.5 $ 750,00 SF $ 6.50 70 $ 455.00 LF $ 15:50 280 $ 4,340.00 SY $ 60.00 22 $ 1,320.00 EA $ 150.00 4 $ 600.00 EA $ 100.00 5 $ 500.00 GAL $ 0.10 2160 $ 216.00 EA $ 125:00 1 $ 125.00 CY $ 50.00 5 $ 250.00 SY $ 1.25 45 $ 56.25 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part II - Repair Existing Curb & Gutter 16,164,25 808.21 16,972.46 5,091,74 $ 22,064.20 Item No, Item Unit I Unit Price Estimated Cost Part III - Fire Hydrant Improvement 2504.602 Nozzle Improvement (Type 100) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Fire Hydrant Improvement Part I - Bituminous Street Overlay Part 11- Repair Existing Curb & Gutter Part III - Fire Hydrant Improvement Project 1166 Total Cost St. Charles Wood 11 EA $750.00 3 $ 2,250,00 $ 2,250m 2,362.50 708.75 3,071.25 $ 47,631.68 $ 22,064'20 $ 3,071.25 Appendix 8 Preliminary Assessment Roil City Project 1166 St. Charles Woad Highcroft Court --- ..................... __....... _ R -1 Residential P.I.N. ___....- ....._ Lot Equivalent Unit Assessment - Total _ 4770 HIGHCROFT CT 106587001150_ 1 _ $ 1,230 $ 1,230 4771 HIGHCROFT CT 106587001070 _._... 1 $ 1,230 $ 1,230 4774 HIGHCROFT CT 106587001190 1' $ 1,230 $ 1,230 4775 HIGHCROFT CT _1_06587001140 106587001080 ��1 $ 1,230 $ 1,230 4778HIGHCROFTCT 106587001130 1 $__ 1,230 $ 1,230_ 4779 HIGHCROFT CT 106587001090 1 v $ 1,230 $ 1,230 4782 HIGHCROFT CT 106587001220 1- $ 1,230 $ 1,230_ 4783 HIGHCROFT CT _106587001120 106587001100 1 $ 1,230 $ 11230 4787 HIGHCROFT CT 106587001110 1 $ 1,230 $ 1,230 - ----- - - . ... ... .. .... .. . _ _ .... _ Subtotal 9 $ 11,070 Warrick Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 2136 WARRICK CT ___ ....... _ .... .............._.._.__._________ 106587001180 1 $ 1,230 _ $ 1,230 2140 WARRICK CT _ 106587001170 1 $ 1,230 $ 1,230 2141 WARRICK CT _..� 106587001190 1 $ 1,230 $ 1,230 2144 WARRICK CT 106587001160 1 $ 1,230 $ 1,230 21.47 WARRICK CT 106587001200 1 $ 1,230 $ 1,230 2151 WARRICK CT 106587001210 1 $ 1,230 $ 1,230 2155 WARRICK CT 106587001220 1 $ 1,230 $ 1,230 2159 WARRICK CT 106587001230 1 $ 1,230 �$ 1,230 2163 WARRICK CT 106587001240 1 $ 1,230 $ 1,230 - ----- - - . ... ... .. .... .. . _ _ .... _ Subtotal 9 $ 11,070 18'R 1'Lotsl z� � Tt�ta {Assessrnent5 $ 22x140 .' Residential Frontage 1843 92.9% Nan - Assessable Frontage 141 7.1% Total Frontage 1984 100.0% St. Charles Woad 12 St. Charles Woad City of Eap Street Revitalization - Project 1166 Fig. 1 Engineering Department Location Mai i ^a `C e 'may }� LEGEND Street Improvement ` w � Assessable Area V5 R-ii- I MW Cate: 10 -22 -2014 St. Charles Wood Street Revitalization - Project 1166 ity of ap Fig EDGE MILL City^fDa� R Engineering Department 3" BITUMINOUS SURFACE 6"CLS AGGREGATE BASE Imm 11/2^ TYPE 23GU WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE G" CL. 5 AGGREGATE BASE EX. CURB & GUTTER REPLACE EX, CURB & GUTTER ASDIRECTED Agenda Information Memo December 2, 2014 Eagan City Council Meeting PUBLIC HEARING G. Project 1168, Waters Edge Street Improvements Action To Be Considered: Approve Project 1168 (Waters Edge - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of a street within Waters Edge, a residential street (Englert Road) in central Eagan located south of Yankee Doodle Road and west of Pilot Knob Road. ➢ A structural mill and overlay of the street in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015 -2019. ➢ On November 5, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting was held with the adjacent property owners to discuss the proposed improvements. Of the 40 residential properties proposed to be assessed under this improvement, 2 people representing the town home association attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (2) PHG -1 Feasibility Report PHG -2 Neighborhood Meeting Minutes of EaKd,,n To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 2, 2014 Re: Waters Edge Street Revitalization City Project No,: 1168 Attached is the feasibility report for the Waters Edge Street Revitalization, City Project No. 1168. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. Depart nt of Public Works I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: I Z112- /11 Reg. No. 45795 Date: ;2-41Finance 6Rprtment Date: Introduction/History '~,_,,.~~,,,,,,~~,,~,~,~,,,�,,,,,,.~,,~,,.~^,~~.~,,~,~~,,,,,,,,,^,_,..^,,,,,^,. 2 Scope..........~....~~....~.......,..~.........~,,~,,~,_,,,~,,,..~,,,,~.,^~,,..,,,^~~~,~^,,^,,,,,,,^^,,,3 StreetPavement Evaluation .............. .................................................... ..................... .3 CostEstimate .............................................................. ......................................... ,~,^,,,7 ProjectSchedule ......................................................................................................... ~9 LIST ()FAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix C 'Figures ' 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section —Mill & Overlay k Background Project Name Waters Edge Project # 1168 Street Area 3,472 Sq. Yd. Street Length 920 Feet $21,300 Curb Removal Constructed . . . . ............................... . . .. 1994 Reconstructed - 7(70-/,L • Sanitary/Storm sewer Englert Road • Utility castings Streets Included • Water gate valves Crack Sealed - • Street signage R-3 Residential Units Seal Coated 1998 2008 Absolute Location SE X of Section 16 Relative Location South of Yankee Doodle Road Township 27, Range 23 West of Pilot Knob Road N-IFIN �W 1 * Roadway resurfacing (edge mill & PCI Rating 53/100 Recommended Overlay 1-1/2" overlay) * Replacement of damaged curb & Improvement $21,300 Curb Removal - 20% gutter Scope e Adjustment/Replacement of: $ 20,305 (30%) - ]:$:4:6,7:9-S 7(70-/,L • Sanitary/Storm sewer • Utility castings • Water gate valves R-1 Residential Lots 11 • Street signage R-3 Residential Units 29 * Fire hydrant improvements Cost Estimate/ Revenue Waters Edge I Property City Mill & Overlay wl Signage $40,700 . . .......... $20,305 $20,395 Repair Existing Concrete Curb & Gutter $21,300 $21,300 Fire Hydrant Improvements $ 5,100 $5,100 Total $67,100 $ 20,305 (30%) - ]:$:4:6,7:9-S 7(70-/,L Waters Edge I December 2, 2014 Neighborhood Street Revitalization Waters Edge Eagan., Minnesota Introduction j History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 920 feet of residential streets in the Cedar Heights neighborhood in southwest Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1994. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1998 and 2008, The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Waters Edge 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. 1;-�>Scope This project will provide resurfacing (edge mill and overlay) for approximately 920 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. <�^f�>Area to Be Included Properties included in the project lie within the SE Y4, Section 16, lying South of Yankee Doodle Road, West of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 53 for Waters Edge, which falls in the "Patch/Repair and/or Overlay" category, as Waters Edge 3 mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Provosedl Improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 20% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate __valves wilt be adjusted, repaired, or replaced based an the condition of castings and supporting Waters Edge 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets —'...Complete Streets" is a transportation and design,approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable Waters Edge travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, low traffic volumes, have limited access points, and a trail is available along both sides of Pilot Knob Road to connect pedestrians to the City and regional trail system, Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. �-,Easement/Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. ( reasibillity and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Waters Edge 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based onanticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest, A summary 0f the costs isasfollows: • Mill & Overlay ....................................................... ................ $40,700 • Repair Existing Concrete Curb & Gutter ................................ $21300 • Fire Hydrant Improvements .......................... .................... .. Tota|.... .......................... .. ...... ....... ___ ................ $ Assessments are proposed to be levied against the benefited properties for the total _ improvement with costs allocated in accordance Yvbh1hgCbxofEagar/sSpedalAssessrnent ' Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B, Assessment Ratio Property City Mill & Overlay _ Low-Density Residential (R_12,3) 50% GO% Repair Existing Concrete Curb &Gutter - 18096 Fire Hydrant Improvements 100% Residential Lots — All residential lots /11 single family and 29 town homes) ms shown onFigure 2, having driveway or private street access on to the street to be improved are proposed to be assessed. The Cih/S Assessment Policy states that SO96Uf the mill and overlay costs are assessable for local residential streets, based on a standard 83-hJmt width, The estimated cost per residential unit, based on the City's Assessment Policy, |s $620/R-1 lot, and $465/R-3 unit, and is calculated as follows: 0 1R-1 lot =l Equivalent Residential Unit /ENiA a IR-3 unit =O.75ERU � TOTAL NUMBER OF ERUS = 11 R-1+(29x0.75) R-3=32.75 ERUs o 1,840'R1/R3 Frontage/ 1,84O' Total Frontage= 100% o $4O.7QO (Mill & Overlay Costs) x5O96xlO0%=$2D/3SO (Tota|R1/R3 Assessment) o $2O,85O/3Z.75E.KU's=$62l.37, rounded |«$620/.ERKJ Waters Edge R R-3=$6ZOx0.7S=$a65/ unit .............................. (29 units) ';�>Assessment Financing Options The property owner will have the option at the time ofthe assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will bespread over five years for residential owners. In 2014, the interest rate was Set at 4%. The 2015 rate is not yet available, however, itiS expected tVbe comparable and based oD City policy will be determined by the City Council in the spring. The following payment schedule isan example Ofresidential lot assessments Vf$620and $465 with an estimated 4Y6 interest for the assessed amounts, and assumes 14 months interest for the first year: Principal Year Interest /Year Cost Year First Year $124 $29 Fifth Year $124 1,$5 $129 1 In-WIT-mm, Principal /Year Interest/Year Cost/ Year First Year $93 $22 Bonds may be issued to finance the improvements. ��Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $41,695 (67% of total street custs. Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $40,700 $20,305 $20,395 Repair Existing Curb & Gutter $21,300 - $21,300 Totals 1 $67,100 $20,305 $46,795 The Major Street Fund will finance the estimated street related project deficit of $41,695 (67% of total street custs. The Combined Utility Fund will finance the estimated $5100 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one-time 5 cent /1,00O gallon increase \oZDl5to the existing water utility rate. (�_�"'Prpject Schedule Present Feasibility Report to City Council/ Informational Meeting ........................................................................... November 24,2O14 Public Hearing .... .. ............. .......................................................... . ...... December 2,3O14 � BidDate .......... ........... .............................. ............... -~ ...... ............ ......... March 26,2Ol5 AwardContract .......................................................................................... ....... April 7, 2015 ProjectCompletion ..................................... ........................ ...................... ... August, 2015 FinalCost Report .............................................. . ..... ................................. 2015 First Payment Due VvithPrQperty Tax Statement Waters Edge .. ....... ..................... May l5,2016 Appendix A Preliminary Cost Estimate City Project 1168 Waters Edge Item No. Item Unit unit Price Est Estimat ed ttenr No. 2021.501 Mobilization LS Qty _. Cost Part I - [Bituminous Street Overlay Est Estimated ttenr No. 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2232.501 Mill Bituminous Pavement (1 -1/4" depth, 6" Width) SY $ 1.50 1350 $ 2,025.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 210 $ 630.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 300 $ 18,000.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 2 $ 260.00 2504.602 Adjust Gate Valve Box EA $ 175.00 2 $ 350.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 1 $ 300.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 2 $ 900.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS $ 1,010.00 1 $ 1,010.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part t - Bituminous Street Overlay $ 29,825.04 $ 1,491.25 31,316.25 $ 9,394.88 $ 401711.13 Part tl - Repair Existing Curb & Gutter Est Estimated ttenr No. Item Unit Unit Price $ 7.50 400 $ 3,000.00 2104.503 Q ty Cost Part tl - Repair Existing Curb & Gutter 2104,501 Remove Concrete Curb and Gutter LF $ 7.50 400 $ 3,000.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 82 $ 328.00 2105,501 Common Excavation CY $ 30.00 5 $ 150.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 5 $ 650.00 2504.602 irrigation Repair EA $ 200.00 1 $ 200.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 4 $ 1,600.00 2506.602 :Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 2 $ 1,000.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome inset SF $ 6.50 82 $ 533.00 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 400 $ 6,400.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 4 $ 600.00 2540.602 Repair Underground Electric Fence EA $ 100:00 1 $ 100.00 25.72.503 Application of Water for Turf Establishment GAL $ 0.10 3120 $ 312.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 2 $ 250.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 5 $ 250:00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 65 $ 81.25 Subtotal 5% Contingency Subtotal 30% Indirect Casts Waters Edge 10 $ 15,579.25 $ 778.96 - $ 16,358.21 $ 4,947.46 Part 11 - Repair Existing Curb & Gutter $ 21,265,68_ Item No, Item Unit Unit Price Est Estimated . .. ......... ........ . ........................ . --I City Part III - Fire Hyarant improvements 2504.602 Nozzle Improvement (Type 100) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Concrete Entrance Replacement Part I - Bituminous Street Overlay Part IF- Repair Existing Curb & Gutter Part III - Fire Hydrant Improvements Project 1168 Total Cost Waters Edge 11 EA $750;00 5 $ 3,750.00 $ 3,750.00 $ 187.50 $ 3,937.50 $ 1,181.25 $ 5,118.75 $ 40,711.13 $ 21,265.68 $ 5,118,75 67,095.55 Appendix B Preliminary Assessment Roll City Project 1168 Waters Edge Englert Road R-1 Residential P.M. Lot Equivalent Unit Assessment Total 1435 ENGLEXf'RD 100160077010---,--..-.-., 1 $ 620 620 144.6 ENGLERF RD 108347501020 1 $ 6-120 $ 620 1450 ENTCYI,ERT RD 108347501030 1 $ 620 $ 620 1454 PN(.Tlll*.,'Xl'ltl) 108347501.040 1 $ 620 $ 620 1458 ENGLEURD 108347501050 . $ 620 $ 620 1462 ENGLERT RD 108347501060 ...... . ....... . .............. 1 . $ 620 $ 620 1466 E.NGI.,ERT RD 108347501070 1 620 $ 620 1470 ENCYIEWF RD 108347501080 ................... . . . 1 $ 620 620 1474 ENOLLIU'RD . . . . 108347501090 1 $ 620 $ 620 1476 ENGI.,ERT RD 101520001020 1 $ 620 $ 620 1482 E NGIA'R'r RD 101520001010 . 1 $ 620 $ 620 . ........................ . Subtotal 11 $ 6,820 ......... . ......... . Road R-3 Residential ----Engler( P.I.N. Lot Equivalent Unit Assessment Total 1469 ENCTLEW17 RD 105836101190 1 465 465 1471.F,NGt,ER7.'RD 105836101200 1 465 465 1473 E N Gy LE RT RD 105836101210 1 $ 465 $ 465 .1475 ENGILXFRD 105836101220 1 465 $ 465 1477 ENGLERT RD . 105836101230 ...................... 1 465 465 1479 ENGI..E.RT RD 105836101240 1 $ 465 $ 465 1481 ENGI.,E RT RD 1,05836101250 1 $ 465 $ 465 3672 POND VIEW PT 105836101070 1 $ $ 465 3673 POND VIEW PT Subtotal 7 465 $ 3,255 Pondview Point R-3 Residential P.M. Lot Equivalent Unit Assessment Total 3656 POND VIEW PT 105836101010 1 $ 465 465 3658 POND VIEW PT 105836101020 1 $ 465 $ 465 3662 POND VIEW PT 1058361.01030 1 $ 465 465 3664 POND VIEW 111' 105836101040 465 $ 465 3666 POND VIEW PT 105836101050 465 $ 465 3670 POND VIEW PT 105836101060 465 $ 465 3671 POND VIEW P'r .105836101260 1 $ 465 465 3672 POND VIEW PT 105836101070 1 $ $ 465 3673 POND VIEW PT 105836101.270 465 $ 465 Waters Edge 12 3674 POND VIEW PT 10583.6101080 1 $ 465 465 3675 POND VIEW PT 105836101280 1840 465 $ 465 3676 POND VIEW PT 105836101090 1 $ 465 $ 465 3 677 POND VIEW PT 105836101290 1 $ 465 465 3678 POND VIEW PT 1058361.01.100 1 $ 465 465 3682 POND VIEW PT —i(T84 105836101110 1 $ 465 465 POND VM"W PT 105836104120 1 $ 465 465 3696 POND VIEW PT 1058361.011,30 465 $ 465 3688 POND VIEW PT 105836101140 1 $ 465 $ 465 3692 P(.)ND VIEW PT 105836101150 $ 465 465 3694 POND VIEW PT 105836101160 1 $ 465 465 3696 POND VIEW PT 105836101,170 $ 465 465 3698POND VIEW P, 105836101,180 1 .......... . $ 465 $ 465 ...... .. — Subtotal 22 1— $ 10,230 R 3 ;'Units Total Assessments. - ResIdential Frontage 1,840 10M% Non-Assessable Frontage 0 010% Total Frontage 1840 100.0% Waters Edge 13 Waters Edge City of Eap Street Revitalization - Project 1168 Fig. 1 Engineering Department I Location Map PXW IOBp3 sJalaM - 8066 l38(aJd\naadtui lawlS MZ\slnataad Al!O \1d33N1c7N3\SNasnn EDGE MILL 6'-8'wid (FULL WIDTH MILL ADJACENT TO MEDIAN) �M�� 3" BITUMINOUS SURFACE 0" CL, 5 AGGREGATE BASE 11Cr TYPE 238O WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL, 5 AGGREGATE BASE ME EX. CURB & GUTTER atemly- Waters Edge Fig, 3 City of EaRan Typical Sections - Project 1168 Engineering Department Waters Edge Neighborhood Street Revitalization City Project No. 1168 Informational Meeting — 5:00 P.M. Monday, November 24, 2014 Eagan Conference Room Attendance Aaron Nelson, Assistant City Engineer, 2 residents representing 29 town home units (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 2. How much damage to the concrete curb and gutter warrants repairs? It is common for concrete to crack. If the crack is tight and the curb is still functional, the curb will likely remain in place. If the crack is separated, heaved, or offset, or large chunks are missing that snake the gutter not function properly, then the curb will likely be repaired. 3. Will the contractor perform any improvements to the private town home street? After the project is bid, the townhome association can call to see who the low bidder is. They can talk privately to see if they are interested in performing any improvements to the town home association. If they are willing, any improvements will be a private contract between the homeowner and the contractor, and the city will not get involved. 4. How long will the construction last? The 2015 project will likely be split into 2 separate contracts, each with 8 to 9 project areas. The contractor will have flexibility to determine how they phase each area, but construction is anticipated to begin in the first area early May (weather dependent). The size and scope of the improvements in this neighborhood will likely result in approximately a 2 to 3 week construction timeframe. The City will mail more detailed construction specific information as construction nears. 5. How are assessments calculated? With residential properties, the city shares the cost of all work perfonned between the curbs 50150 with the adjacent property owners. Any work in the curbs and boulevard, and the fire hydrant improvements, is paid 100% by the city. The property owner's portion is split evenly among all lots in the neighborhood. 6. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. The 2014 interest rate was 4 %, and the 2015 rate will be detennined early next year. 7. If an irrigation system is damaged, how are repairs performed? The city will provide flags for property owners to mark their irrigation systems. If they are properly marked, the contractor will have a good chance to avoid damage to the systems. However, if the system is properly marked and still gets damaged, the city's contractor has historically made the repairs. The meeting adjourned at 5:45 p.m. Water's Edge Street Revitalization Project 1 168 Neighborhood Meeting Monday, November 24, 2014 500 P.M. Conference Room 1AB NAME HOUSE NUMBER & STREET PHONE z. -'779 - 00�5 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Agenda Information Memo December 2, 2014 Eagan City Council Meeting PUBLIC HEARING H. Project 1161, Witham Lift Station — Sanitary Sewer Improvements Action To Be Considered: Continue the Public Hearing for Project 1161 (Witham Lift Station - Sanitary Sewer Improvements) to January 20, 2015. Facts: ➢ On June 3, 2014, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure, Part III (2015 -2019) and authorized the initiation of the public improvement process for the 2015 programmed improvements. The Witham Lift Station, a proposed new sanitary sewer lift station along Dodd Road and north of Diffley Road, and associated force main pipe along Dodd Road, was scheduled for 2015 as part of this CIP. ➢ On November 5, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting was held on November 17, 2014, with the public, including adjacent property owners, to discuss the proposed improvements. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Issues: ➢ Property acquisition would be required in order to complete the proposed lift station improvements. The impacted property owner has been cooperative and supportive of the proposed improvements and associated property acquisition. However, an appraisal of the property in preparation of the acquisition has indicated greater impacts to the property. In order to reduce the required property acquisition, a revised design is being proposed. It would be appropriate to schedule a new informational neighborhood meeting and public hearing to allow public review of the revised design. Attachments: (2) PHH -1 Proposed Site Layout & Photos PHH -2 Neighborhood Meeting Minutes PHH -3 Proposed Service Area Map ii lj'� s Ti �nF � � ��6 -. ill /• _ mss. t i'Y ! s„ lk; Witham Lift Station Sanitary Sewer Improvements City Project No. 1161 Informational Meeting — 6:30 P.M. Monday, November 17, 2014 Attendance Russ Matthys, Public Works Director; Jon Eaton, Superintendent of Utilities; 2 residents (Mr. and Mrs. Klein) Presentation of Project Details • The site drawing was reviewed, noting the existing piping in the ground (water main, sanitary main, and storm sewer force main). The property appraisal status was discussed; Mr. Klein stated that the appraiser was at his property late last week. The displays included the sewer drainage basin and future split, the lift station location on a parcel map, and images of the future station. Agenda Information Memo December 2, 2014 Eagan City Council Meeting PUBLIC HEARING I. DeVito Addition, 1320 Towerview Road (Patricia and Michael DeVito) Final Plat & Easement Vacation Action To Be Considered: APPROVE a Final Plat to create one lot upon 1.5 acres located on Parcel No. 10- 01000 -31 -032 and the vacation of a public utility easement (Document No. 565797) and a portion of a public ponding easement (Document No. 369372) on said property and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ The subject property at 1320 Towerview Road, located south of Lone Oak Road and east of Pilot Knob Road in north - central Eagan, is unplatted and a single family home and detached garage are present on the site. The current owners, Patricia and Michael DeVito, recently purchased the property with plans for improvements. ➢ The City requires platting of the property prior to issuance of a Building Permit. A Building Permit is currently in for review. ➢ On October 13, 2014, City staff received a petition from the property owners requesting the vacation of an existing drainage and utility easement (Document No. 565797) and the vacation of a portion of a public ponding easement (Document No. 369372). ➢ The request would vacate the existing drainage and utility easement and a portion of the ponding easement on Parcel No. 10- 01000 -31 -032. Public easements were acquired on the unplatted parcel at various times to provide for public drainage. ➢ The purpose of the request is to allow the recording of a final plat of the property for the proposed Devito Addition to allow an addition to the existing house to be constructed under a building permit. The vacation of the easements would clean up the proposed plat by avoiding any underlying recorded dedications. ➢ The final plat would address all easements necessary for public utility, drainage or ponding purposes. The final plat approval is scheduled for consideration by the City Council on December 2, 2014. ➢ All notices have been published in the legal newspaper and sent to all potentially affected and /or interested parties for comment prior to the public hearing on December 2. No objections were received. ➢ All documents and agreements are in order and ready for execution for the final plat. This vacation request has been reviewed by the Public Works Department (Engineering Division) and found to be in order for favorable Council action. Attachments: (3) PHI -1 Location Map PHI -2 Legal Description Graphic PHI -3 Final Plat 494 N O C5� 00 E i l p._. 1 1 I I1 �=r MENDOTA HEIGHTS EASEMENT VACATION LOCATION i DIFFLEY�R =' h� LONE OAK RD. YANKEE'DOODLE RD. CITY OF EAGAN Fig. 1 Proposed Ponding & Utility Line Easement Vacation City ofEapn Parcel PID 10- 01000 - 031 -32 10/15/201 T, Proposed Vacation of Easements over and across the following described property: That part of the South Half of the Northwest Quarter of Section 10, Township 27 North, Range 23 West, described as follows: Beginning at a point where the north line thereof intersects the east line of the west 864.23 feet of said South Half of the Northwest Quarter; thence on an assumed bearing of South 0 degrees 00 minutes 00 seconds East, parallel with the west line of said South Half of the Northwest Quarter, 348.08 feet; thence North 64 degrees 19 minutes 32 seconds East 150.89 feet; thence North 0 degrees 00 minutes 00 seconds East 65,00 feet; thence North 46 degrees 50 minutes 09 seconds East 320.69 feet to the north line of said South Half of the Northwest Quarter; thence South 89 degrees 44 minutes 24 seconds West along said north line of the South Half of the Northwest Quarter 369.91 feet to the point of beginning. Said easements to be vacated: Utility Line Easement, Document No. 565797, and all that part of Ponding Easement, Document No. 369372, lying over and across the above - described property. City of Ca Proposed Easement Vacations Oct. 15, 2014 an Parcel P.I.D. 10- 01000 -31 -032 Enaineerina Division i k d •$ w,g y G � d •9 � S S �I 2 iyi •a N Asa 14 A °Q'e5 w49 � '� o '� •� H n o � .� Al Vo Js �'dag 5s a °' •9 w 9 •9".,y 'S $ w 5 y •- E i B. '.' � . v � ,� � 0 p � � � 0. E :. '.' •�` ,N .I W � g v v E $ � 71 .`b` pj 9 �. ' i � o ,q, "s yYa� {j b 1~ VION r x F SY m4 , q6 // , -•' � 09. �, 00'59 Illy h \ w OZ oz o O � .i 9J?II nS i ••, p j a w i of Dolloog 3o npuna lsonujlaoN ogl3odlUH glnoS ogl Jo aoo3 £Z'498 7som og43o oigi lsuo • ------ -- - - - - -- - - - -- ------------ - - - - -- . p �x3 WM� i Agenda Information Memo December 2, 2104, Eagan City Council Meeting NEW BUSINESS A. Conservation Easement Encroachment Lot 3, Block 1, Sweet Place Action To Be Considered: DENY (or APPROVE) a request for encroachment upon a Conservation Easement located on property identified as Lot 3, Block 1, Sweet Place. Facts: ➢ As a condition of development approval, the City has required the dedication of conservation easements over environmentally sensitive areas of plats. A dedication of conservation easement occurred with the recording of the Sweet Place plat and specifically upon Lot 3, Block 1 (4611 Sweet Street). ➢ The purpose of the conservation easements is to protect the pre - development character of the area and to allow it to remain in its natural state for the benefit of the General Public and adjacent /riparian property owners. Most conservation easements have been granted along shorelines of lakes or wetlands or within heavily wooded areas. ➢ Under the terms of the conservation easement, which is recorded against the title at the County, the owner retains fee title to the property but is prohibited from placing man- made structures within the easement area and also from removing trees (other than diseased trees) or maintaining turf /landscape. ➢ The terms of the conservation easement provide that no such encroachment is permitted within the easement area without prior written consent of the City. ➢ The City has 48 conservation easements encumbering over 150 parcels within the City. ➢ Within the realm of performing typical tasks, City staff are discovering that some property owners have either, already violated the terms of the conservation easement with an existing encroachment or, expressed an interest to do so in the near future. These encroachments encompass a range of activities within the easement area such as: storage of boats or docks; construction of fire pits or trails (wood chips, concrete pavers, etc); installation of fencing, retaining walls, play structures; mowing or landscaping, etc. ➢ The property owners of 4611 Sweet Street have been informed by City staff of a violation of the conservation easement on their property (fence and mowing). The property owners, Chuck and Camille Witzke, have expressed a desire to appeal to the City Council any enforcement action and continued application of said restrictions. Attachments: (2) NBA -1 Site Survey, Conservation Easement NBA -2 Conservation Easements Map MRR. f.E006 isISPM DAKOTIA CTY ABSTRACT —, . NO, E346 P. 5/5 — iCIIf IT to s r zzzaulu 73 72 is f r r 204253 839294 851501 I 2413 730 55 >'�_9450488 A City of EaRan ka Ft '3 TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: DECEMBER 1, 2014 SUBJECT: ADDITIONAL INFORMATION / DECEMBER 2, 2014 CITY COUNCIL MEETING NEW BUSINESS Item A. CONSERVATION Easement Encroachment - Lot 3, Block 1 Sweet Place (4611 Sweet Street) The property owner has submitted a city approved zoning permit for the fence within the conservation easement and some history regarding the turf and landscape within the conservation easement on the property at 4611 Sweet Street (pages l through 8 ). This information is in support of their request for encroachment upon a Conservation Easement located on their property. /s/ David M. Osberg City Administrator Phone: (651) 675 -5685 Fax: (661)676 -5694 Email: planning@cityofeagan.com cityofeagan.com 2011 ZONING PERMIT APPLICATION ✓ Please submit a set of scaled drawings with the application.��� PROPERTY Site Address: Name: C�i'" <*^�� Phone:aj�._i!l- CONTACT Address: -�i Lo �°� �, M �-' G- �°`°' City /State /Zip: Applicant 0 Retaining Wall <4 feet ❑ Driveway ❑ Other: TYPE OF l7 ratio ❑ Sport Court WORK ❑ Sidewalk t Fence Description of work: - �V1-5(-i -an 4 N. t \ A. iA— n P ^•r•e r..n w.n .r.�t /9r`O P`� Date: I I 10 hokmcc'� , )m PLAWNT14113 Setbacks, hard surface coverage, shoreland zoning, bluff zone /setbacks, etc. For Office Use ^ _ -- I I City of Evan 3830 Pilot Knob Road ��,v� qry °101 I Permit #: ; I I Date Received: Eagan MN 55122 7 L-________________� Phone: (651) 675 -5685 Fax: (661)676 -5694 Email: planning@cityofeagan.com cityofeagan.com 2011 ZONING PERMIT APPLICATION ✓ Please submit a set of scaled drawings with the application.��� PROPERTY Site Address: Name: C�i'" <*^�� Phone:aj�._i!l- CONTACT Address: -�i Lo �°� �, M �-' G- �°`°' City /State /Zip: Applicant 0 Retaining Wall <4 feet ❑ Driveway ❑ Other: TYPE OF l7 ratio ❑ Sport Court WORK ❑ Sidewalk t Fence Description of work: - �V1-5(-i -an 4 N. t \ A. iA— n P ^•r•e r..n w.n .r.�t /9r`O P`� Date: I I 10 hokmcc'� , )m PLAWNT14113 Setbacks, hard surface coverage, shoreland zoning, bluff zone /setbacks, etc. Approved: Yes N0 �\ Date of Approval: Staff: Notes: rr on Revised Plans Approved: Yes /)NO Date of Approval: �^ Staff.,% _ ENGINEERING Grading, drainage, utility easements, wetlands., erosion control, Improvements in the Right -of -Way, etc. Approved: Des No Date of Approval: 2/6/2-01L Staff: ' - j� ?x t Notes: r Qy ,ati / ot'W -&e,r SAvwld At WiVA* 4- Pevsa�vn�g�' Wl 1( 11�e�cre�2 pc�u,�ft�.uit /once,yy frog -� Fi'g /.0 7 W I'Il ri�:f` e. rr? ayt 916/ on �i a e rg b 415 Revised Plans Approved: Yes / No Date of Approval: Staff: COMMENTS u:wuncing inspecoonswi=Kmi i ArrucA i ivwsV-ul I V-U19 retmrt Applications 4611 Sweet Street Eagan, MN 55123 336- 314 -.9681 FACSIMILE: 651-756-8309 February 6, 2012 Sarah Thomas Planner of City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Fence extension Dear Sarah: RECEIVED FEB 0 i 2012 I received your email with the site survey of the 4611 Sweet Street property. The fence we are proposing to erect will be an extension of an already existing six foot batten board cedar privacy fence on the easterly boundary of our property. The extension of the existing fence will follow the same path and will be solely on our property as determined by our surveyor. We propose to extend the fence in a southerly direction about 20 feet into the drainage easement shown on the survey of the property. We have shown the existing fence on the survey highlighted in red and the proposal extension highlighted in pink. The purpose of the extension is to reduce road noise from FIWY 3 /South Robert Trail and provide more privacy. The extension of the fence will be same height, material and comply in all regards with the ordinance. A fence may be erected in an easement per the ordinance which I have attached. If there is anything else that is required to complete this application, please contact me at the phone number provided above. Sincerely, Kimberly Anderson a. ' f A sv lwn WA Ap TM 4 P U' AI ON '(,� P4: ilia r►f M A _ rxi .; �. , ,o ' �► \ 14 ` 'CO . Y.•. ` dr 1 'r City of Eap 3830 Pilot Knob Road Eagan MN 55122 Phone: (661)676 -6675 Fax: (661) 675-5694 FENCES 1' This handout Is written only as a guide; It Is not intended nor shall It be considered a complete set of requirements. Information sheets are available at the City's Building Inspections Division or on www.eltvofeanan.com. CALL BEFORE YOU DIG, Call Gopher State One Call at (661) 464 -0002 for protection against underground utility damage. Call 48 hours before you intend to dig to receive locates of underground utilities. www.a0 herstateonecall.ora Required Permits A Zoning Permit is required for residential fences. A Building Permit is required for commercial fences. The City requires a maximum height of six feet (6) for residential property and a Height maximum of eight feet (8') for commercial property. Fences that extend into front ") or side yards must not impair traffic visibility or exceed forty two inches (42 in height. Installation The finished side of all fences shall face away from the fence owner's lot. It is the responsibility of the homeowner to determine property lines prior to Property Lines & Setbacks installing a fence. All portions of a fence, including the footings, must be installed inside the property line. A fence may be allowed in an easement. Please contact the Engineering Easements Department at (651) 675 -5646 regarding easements before the installation of your fence. Boulevard Contact the City of Eagan's Engineering Department at (651) 675 -5646 regarding boulevard widths (see diagram below). Maintenance See reverse side. The City of Eagan does not enforce covenants; however, you should contact the Covenants Dakota County Government Center at (651) 437 -3191 to find out if there are covenants regulating fencing in your subdivision. I Property Line curb--, -'(Ponce Lino) I I I � 1 V maximum House fence height I I I I 4T maximum 1 fence height I o T I m I I I I 30 foot 1 of 2 1 Nothing exoeading 30" high G: \Building Inspections \HANDOUTS \2012 Handouts I allowed in this area street Updated 10/1/2011 I Construction and Maintenance • Every fence shall be maintained in accordance with the building and structure safety and appearance regulations noted below. • No temporary fence, such as a snow fence or an erosion control fence, shall be permitted on any property for a period in excess of thirty (30) days unless otherwise approved by the City for good cause. • Above ground electric boundary fences shall be permitted only in the Agriculture (A) district when the property is an active farm. • The finished side of all fences shall face away from the fence owner's lot. Residential District Fences In parts of the City that are zoned residential, boundary fences shall be subject to the following requirements: • Fences on all corner lots erected within thirty feet (30) of the intersecting curb line shall be subject to traffic visibility requirements noted below. • In side or rear yards, fences shall not exceed a maximum height of six feet (6'), • In front yards, fences shall not exceed forty -two inches (42 ") in height. • Barbed wire fences shall be permitted only in non - residential zoning districts. Commercial District Fences In parts of the City that are zoned commercial, boundary fences shall be subject to the following requirements: • Property line fences within all business and industrial districts shall not exceed eight (8) feet In height, except by Conditional Use Permit. Traffic Visibility • On all corner lots in all districts, no structure or planting in excess of thirty (30) inches above the abutting curb line shall be permitted within a triangular area defined as follows; Beginning at the intersection of the project curb lines of two intersecting streets, thence thirty (30) feet along one curb diagonally to a point 30 feet from the point of beginning of the other curb line, thence to the point of beginning. Building and Structure Appearance and Maintenance Requirements For purpose of this section, "fence" means any structure, wall, or gate erected as a permanent dividing marker, partition, visual or physical barrier, or enclosure, excluding any permitted temporary fence, within a parcel of land regardless if the parcel is platted or unplatted. Any fence is a public nuisance if it does not comply with the following requirements: • The fence shall be firmly fastened and anchored in order that it is not leaning or otherwise in the stage of collapse. • The fence shall be maintained in sound and good repair and free from deterioration, loose or rotting pieces, or holes, breaks, or gaps not otherwise intended In the original design of the fence. The fence shall be free from any defects or condition which makes the fence hazardous. • All exterior wood surfaces of any fence, other than decay resistant woods, shall be protected from• the elements by paint or other protective surface covering or treatment, which shall be maintained in good repair to provide the intended protection from the elements. • No fence section shall have peeling, cracked, chipped or otherwise deteriorated surface finish, including but not limited to: paint or other protective covering or treatment, on more than twenty percent (20 %) of any one linear ten -foot (10') section of the fence. 2of2 WBuilding Inspections \HANDOUTS\2012 Handouts Updated 10/1/2011 5 Cheryl Stevenson To: Russ Matthys Subject: RE: FW: Zoning Permit From: Chuck Camille [mailto :abramswitzke @gmail.com] Sent: Monday, December 01, 2014 11 :23 AM To: Russ Matthys; Eric Macbeth; rbauer @dmshb.com Subject: Fwd: FW: Zoning Permit Hi All, Please find attached a copy of a permit approved by the City for the extension of our fence at 4611 Sweet St. In addition, please note below the statement from the sellers that they never modified the conservation easement area. Esentially, it has been in it's current form since they purchased it from the builders. I am also putting together a timeline and detailed support for what my husband and I will be going over with the City members Tuesday evening. I will be sending that along by the end of the day to be shared with them in advance. Thanks, Camille Witzke ---- - - - - -- Forwarded message ---- - - - - -- From: Jordan, Trish <TrishJordangedinarealty.com> Date: Sat, Nov 29, 2014 at 4:20 PM Subject: FW: Zoning Permit To: "camilleabramskgmail.com" <camilleabrams(a,gmail.com >, "Chuck & Camille (abramswitzkekgmail.com)" <abramswitzkeggmail.com> Chuck and Camille: The listing agent just called me to make sure I received the info below and attached. She said her sellers indicated the small trees and the grass in your pic were all planted by the developer at the time the home was built. Cordially, Trish Oirtshiordan, Reaaoro CRS, GR /, Master's Circle 2 014 Cell 651.231.2927 Voted "Super Agent' of the Twin Cities 2003 -2013 by Mpls. St. Paul & Twin City Business Magazines! I bb-,u -, a Linkedln Twitter Text TRISHJ ®RDAN to 952 - 856 -8300 or Go to http:// app.edinarealtv.com /trishiordan From: Lou Ann Stevens Sent: Saturday, November 29, 2014 4:09 PM To: Jordan, Trish Subject: Fwd: Zoning Permit Hi Trish, See below for attached fence permit. The Seller's said those small trees were there when they bought the home. Also keep in mind the water level has changed over the years, and has been higher recently. Best Regards, Lou Ann ---- - - - - -- Forwarded message ---- - - - - -- From: Kimberly Anderson Date: Sat, Nov 29, 2014 at 3:08 PM Subject: Zoning Permit To: I Lou Ann: Attached is the approved written permit from the city. Please note the city's comments and its approval. The city specifically approved the permit in placement of a portion of the fence in the easement area. I have attached Sarah's email to me from the city. Kim From: SThomaskcityofea ag n.com To: Kimberly Anderson Date: Wed, 15 Feb 2012 13:11:48 -0600 Subject: Zoning Permit Good Afternoon Kim, Attached please find the Zoning Permit for your fence. The original will be kept in your parcel file at the City. Please feel free to contact me with any questions. Thanks, Sarah Sarah Thomas I Planner I City of Eagan p City Hall 13830 Pilot Knob Road I Eagan, MN 55122 1651 -675 -5696 1651- 675 -5694 (Fax) I sthomas(a)cityofeagan.com City of EakaR J THIS COMMUNICATION MAY CO,_ NTAI N CONFIDENTIAL AND /OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. Chuck & Camille Witzke 4611 Sweet St. Eagan, MN 55123 December 1, 2014 Eagan City Council 3830 Pilot Knob Road Eagan, MN 55122 Re: Conservation Easement, 4611 Sweet St. Dear Council Members: Please find included a timeline of events relating to the City's requests regarding the conservation easement. Included is detailed support for the summary we will be presenting to you on Tuesday evening. For over two years, the only requirement from the City was for us to remove panels of our fence. We had several correspondences with City personnel in 2012 & 2013, where it was requested that we write a letter to be used to petition the Council back then and request that we be grandfathered in as the fence had been extended prior to our acquisition of the home. They acted as if this was a reasonable request, which we assumed had been approved when we did not hear back. We were taken aback when we received a new request this year, not only for the fence extension removal but for additional vegetation to be added in a large part of our yard. At the encouragement of our attorney, we put the sellers and the title company on notice of the Tuesday meeting with the City Council. After receiving our notice, the sellers provided us a copy of a permit from the City for the extension of the fence. In light of the permit, we do not believe we should be required to remove it. In addition, we have an email from the sellers stating that they made no modifications within the conservation easements. Our property has been in its existing condition since at least 2008. There was never any mention of impermissible encroachments to the builders or the previous owners and when our realtor contacted the City in July 2012 prior to our acquisition of the property, she was not made aware of any such encroachment. Additionally, when the City hired the surveying company six years ago to put metal posts in the ground, our lot was in the exact same condition it is today. We therefore do not believe there have been any impermissible enroachments that we should be required to remediate. In addition, the conservation easement map that was approved at the time that Epic Development granted the City the easement rights was provided to us with the original fence request. In 2014, the City provided another map that is much different than the one approved by Epic Development and provided to us previously. We have spent close to $1,000 in attorney fees just trying to figure this out since we would not have purchased our home if there had been a known encroachment. We had a requirement for a yard for our dog and our son to play in and our yard "as is" barely met our requirements and would not have met our requirements if there was less space in which to play. We enjoy the wildlife on the lake and would not do anything to harm the habitat. We believe our yard, which includes between 10 and 32 feet of vegetation along the shoreline and only grass in the remaining yard, to be very natural and given that it has been in its present condition since 2008 (four years prior to our acquisition), we request that we be allowed to maintain it as is. We will not make any modifications within the conservation easement area. We look forward to discussing this further with you on Tuesday evening. Sincerely, Chuck & Camille Witzke Conservation Easement Timeline Date Event Attachment _ The Witzke's realtor reaches out to the City in regards to the conservation easement and is not told of any encroachments, In speaking with Mr. MacBeth in 2014, he tells the Witzke's that the City has been aware of the 7/2012 encroachment for years, 8/2012 Wltzke'spurchase home at 4611 Sweet St. Initial discussion with Mr. MacBeth regarding the fence extension removal - Mr. MacBeth states that he will 10/2012 petition the Council on our behalf to allow us to keep our fence as it was there when we acquired the property 11/28/2012 Letter from Mr. Bauer requesting removal of fence panels A Continued discussions with Mr. MacBeth - he encourages us to write Mr. Bauer requesting permission to keep 12/12 -3/13 fence panels in light of circumstances 3/13/2013 Letter written to Mr. Bauer B 5/9/2013 Discussion with Mr. Matthys encouraging us to write a letter requesting the Council allow us to keep the fence 5/9/20131 fetter written to Mr. Matthys which he was to present at the next Council meeting C 5/31/2013 1 email from Mr. Matthys apologizing for slow response D 10/6/20141 Letter from Mr. MacBeth regarding inspection and referring to previous fence letter E email sent to Mr. MacBeth including the letter previously sent in 2013 reminding him that we had not ignored 10/1712014 previous letter but rather were waiting for the City's response F Mr. MacBeth comes to our home and meets with Chuck Witzke regarding the fence and requesting we modify the area within the conservation easement. Initially, Chuck thought Mr. MacBeth was referring to a small area near the lake, When Mr. MacBeth indicated that he thought the easement was much further into the yard, Chuck Indicated that it would be problem for us to modify that much of our yard as we use it today in its current 10/17/2014 state. After hearing that Mr. MacBeth is now requesting more than the fence panels removed, we send him an email requesting more time to discuss the situation with an attorney as we would not have acquired a home with an impermissible encroachment such as the City is suggesting and without having received disclosure from the sellers. The sellers assure us that the lot was not modified by them and that the City has been out several times since 2008 and never mentioned any impermissable encrouchment during any of those visits. The title company 10/18/2014 even refers to the conservation easement and states "have not been violated to date" G Letter received from Mr. Matthys denying our request for extended time and no acknowledgement of him not responding after May 2013 when he apologized for delaying and assured us he would get back to us with how we were to proceed with our request to keep the fence panels. We believed when we did not hear back from Mr. 10/23/2014 Matthys In 2013 that the matter had been approved by the Council. H Chuck discussed with Mr. Matthys our desire to address the issue with the Council - Mr. Matthys notifies us a week before meeting which doesn't give us adequate time in light of Thanksgiving, He encourages us to attend 11/3/201.4 the meeting regardless. I 11/28/2014 Receive a copy of a City permit from the sellers granting permission for the fence extension 1 Copy of page from title company stating that covenants and conditions relating to conservation easement" hich 11/28/2014 have not been violated to date ", K In original letter from the City In 2012, we are provided a conservation easement map dated in 2005 and signed by the Epic Development, In 2014, we are provided a map that has a much different easement line than the one previously provided by the City. L ' Dougherty, Molenda, Solfest, Hills & Bauer P.A. "OUGIIERTYMOLENDA Robert B. -Bauer Direct dial: (952) 953-8847 Attorneys I Advisors cbauer@drnshb.corn November 28, 201.2 Charles J. Witzke Camille Abrams 4611 Sweet Street Eagan, MN 55 123 RE: Conservation EaSeMerit - Lot 3, Block. 1, Sweet Place Our File No. 206-4768 Dear Ms. Witzkx and Ms. A.brams: This office serves as legal counsel to the City of Eagan, It is my understanding that you have been advised by the City's Water Resources Coordinator., Eric Macbeth, that your property is subject to a Conservation Easement in favor of the City of Eagan. A copy of the Conservation Easement is attached to this correspondence. Under the terms of the Conservation Easement, you are riot permitted to undertake any activities within the Easement Area without the prior written consent to the City. Also attached to this correspondence are copies of' various pictures takers depicting your property and the Conservation Easement Area. As noted in the attached picture, it is clear that you have extended your 1`6nee within the Conservation Fasernent Arrna, The Eagan City Council has adopted a zer0-tolerance policy for any encroachment within a. dedicated conservation easements. As such, demand is hereby made tfial you niake immediate contact with the City's Water Resources Coordinator, Eric Macbeth, (phone number is 651-675-5330, email is emacbet1j. &jjy. -jea, _@ qf ) to establish an acceptable plan for the removal of tile feZe—and restoration of the Conservation Easement Area. If you have not made contact Nvitli Mr. Macbeth 'by December 10, our office will. seek approval from the City Council. to pursue any and all available legal remedies to restore the Conservation Easement Area. Thank. YOU for your prompt attention to this :matter. Vcxy truly yours, Robert B. Bauer RI3B/krnw Enclosure cc: Eric Macbeth, 'Water Resources Coordinator John. Gorder, City Engineer &A 1'e, Qualified Neutral Under Minn. Gen, 11. Nic. 114 1 7 MSBA Board Certified Real Property Specialist 3 Registered Patent Attorney I Individual Attorneys also Licensed in Iowa, Wisconsin and lVilwmi-i Office 7300 West 147th Street Suite 600 Apple Valley, MN 55124 (952) 432-3136 Phone (952) 432-3780 Fax wwwAynshbxom Attorneys Michael G. Dougherty I Michael [.�, Molenda, Loren M. SaINW- Sharon K. Hills Robert B. Bauer)'2 Torrence A. Merritt' i Annette M. Margarit Stephen A. Ling, Ciary L Housko' Christine J. Ca5selllus ariall 1. WN(Iorf MichAd D. Klemm' ETVIJIV Fox Williams q Matthew J. Schaap Jessica I Sanborn Ryan I, BIV5 William M. Topka Erlri E. Boarschel MAR, 6, 2gaG •i 15pm , --- m- imo'rfl C f'v eosvw c r NO. E346 P. P /5 2247891 La v pr..0 is ,. �yv�y ,, ,:. C Wi Q�SRRVA'I')r'.iNl A, UMJR P 44 T1418 CONSL:RVATION BASE vl�NT is ntttde thin � clay of _M,A-�w,....w, 2003, batwom EPIC DEVELOPMPINT, LTA a Minnesota limited liability omipany (heraltlafter referred to as "Undownor ") and the City of Ent"im, a tnii iioipal vorpomlion, organL�M under the laws of thc�- Stato of Mimes= (laeroinafter rafwrmM to as the "City ") NV IT1VU8SE'THi That the Landownor, in considerrttion of the sum of Qiie Dollar ($1,00) and other ,goon and vuiunlale raonsidoration, cite receipt and safricionoy of 4whigh is hrsrml�y coitnowlcdpod, clot;[, hel,eby grant And convey unto the City, its sunoessprs and assigns, a pormAnwatt conservation aastment for the Purposo of prb'gorvin8 turd protecting the natural charaoter of 111m Am, over and Across the following described prorni;;e;;, siluated within Dakota County, Minnosotm, to-wit: Those purls of Urs 1, 2 Rnd 3, Blook 1, WERT PI..A013, lying southerly of the fallowing dosorlbod line: Commen6jig at tho iouthm5t corov of said %.nl 3; thence Nodh 14 dogrom 25 minuted 46 sgoonds East, ussumod bearina, aloq the westarly line, of Wd 1,4t 3 distant 2N.S8 feat to the paint of beginning of said lino to be, dtsOlhad, thence South 75 degms 53 minurws 07 Aecond$ EASt, n distance of OX fact; thence South 89 degrCeu I t rnirttrtm 00 seconds ka% a distunoo of 95,78 feet; thence Soiitla 78 debroes 56 minutes 46 seconds East o distance of 66,30 feet, thence South 69 degrees 27 mlrautcs 17 seconds )east a distance of 64,68 Nr .t; lhertco ' oOnlh 55 degrees 31 Minutes $1 seconds Baet to dtsmmn of 38.82 feet.; thence South 36 degrees 45 minutes; M seconds Bast a distanco of 663;1 fiat to the e,mlerly lint? ofs0d Lot l and thcare terrningte. ('The "Ear. imm, An m "), ,Se4 also Bxhibli "A "Attached haraiq rand incorporated beroin, MAR, r3. 2006 1 t !Fw>jl JAKOTn CTY 02 i1 '12nC "f MO- B46 P . C3/'„ 1( Ile l an lovr)let', for it e11 Fri d tIS'SItG:wf'mory and amij;ll$, eovenf11 m tll'1Li rig,, U,t ft 0111) not pwrforrn nor Shull it give Permission In any third parry to perform any of the following activftiaj within the Xywcrncnl Arun, without the prior written consent of the City: A, Consu•ucting, iasta)'ling, rnadeUy;uan, inOoding but not limitecl to, builmli s, sunciures, fences, walkways, Clotlws find poles and playground opiplment; F�. Nirldrig of vehicles; C, Planting of gardens; D, Storage of firewood: or T'-, Clear- cutting ar ramchval of native vegetation or trees, The LUdowner, f'or Itself ttnd Its sucattssors and asslgn5, further coventlnts and ngr"$ thAt: tile, goeral topography of the }:ssement Arott shall bo e©ntinued in its present condition and t14 f!'Xcavation or cll4nso in the topography stiall be allowed, save and except tts tray bt; rcgtJired by any federal, state or loans pvernmenr ap'll y, olhcr than the Landowner, whiclr hilvc jurisdiction over the BtlsGmerlt Area or as nuthwilmd lay Elie City, in writing, as tht, City shall, Ytl its sole, disepi:tion decide, is aplM-)Prifl(e; 111tat no (,Eating or hat'vlhsting of tiny live tree qr Pthe;- live ve'801RCive aovar shall Le. periniued except a;{ mfly be required by tidy foderpl, stale or local CIYC rEltn�'rji cI� t.�C}', ocher Than L1111downer, Which havt; JurlsBcdOn over the Enscment Area nv as antilorivecl l)y the City, in wodply ns Om City shall, in its sole disoretion, decide is tlpproprlate. 'us mum not slmu be mauve upon LAndames execution and shall continue in force ill perpetaity. Landotvlt.er reserves Hm own tea occupy and use the Basement Al-ap for all purposes nt +t inconsistomt or interfering willh the mflrrietlmm 86t fot'tb htra%n. The easemetlt gram #vd her lIrl(l :r rind tha covcttantr, eontainod herein shall mn with the land alld shall be bind)ng onto the ptu-tics hereto and AN soccessors and assigns. And the I.nvdotv))er, its successors and miglls, does coventult wltll rllc; City, its swoessors and assigns, the it in the lAndowner of tht, premiahs nftnrusaid and leas pootl right to grant and corny the r.') semem herein to tlx:. City. IN TF4TIMONY GVHMZROJ' the Undownet' has caused tills eamimntto be axecut'ed tts offlw day tend yt tl ,first tttsoyo written, -. hif1R. (i, i?C�ClG• 9, 7.Gf "'r4 ll(�)<GTr1 C7Y 1 i13S RAC T NO. BfIG , ^s )3A1C.'t)I;;Vv'L0pKZN'I`, T Lf', n Mitlt��sota f1m1 ed liability company its; ST'A'I'I3 OF TViTNN SOTA W. COUNTY Gr� DAKOTA) The fort;gc� � 'nstr me t tivq aaknowladgeil teforu me �hi_s +'!.�,�„�day of 2005, by 1 �1t.�! . ,the lam``' 'tom -f.�. . of I pip Dplvelpismu Min l; ited llabiiit pnny, U111 A, S1 RID NOi'AAYt+UpM'MINWOM �rr�m�a r xpaes kn sl.zolo Notary P io APPROVED AS TO FORM: City Ats� d tiee Dated; APPPOVTxD A� TO CONT'1WNT; A'— 'r;ks �Dapaomam THIS INST'IzMAoN`1' WAS DRA MD B Y: SEVERSON", SWIM, DOUGHRRTY & Mal..FKIDA, P.A. 7300 Wf, -st Wtil &rnat, Suite 600 Apple Valley, t,IN 55124 (952) 432-3136 (1 BB! 20642858) Fasemant No. 109 A U4 MR. 6120W 1. 1 161:114 I)P)I(()I,n Cry ABSTRACT p, 5/t"3 m Sol RXIIJOIT IX --- -A--,--- 1. :- mm March 13, 2013 RE: Conservation Easement — Lot 3, Block 1, Sweet Place, File No. 206 -4768 Dear Mr. Bauer, We received your letter regarding the request to remove the fence located on our property. I have been in contact with Eric Macbeth, Water Resources Coordinator, who suggested I write this letter to explain our situation. We purchased our home in August 2012 and were not made aware that our backyard fence had been constructed without the previous owner first obtaining the required written consent from the City to do so within the Easement Area. In light of the circumstances, we would like to respectfully request consent from the City for our fence to remain. Please let me know if this is a possibility and if so, what additional steps I need to take to obtain such consent. I can be contacted at (651)764 -0738 or at abramswitzke@,gmail.corn. Sincerely, Charles Witzke Cc: Eric Macbeth May 9, 2013 RE: Conservation Easement — Lot 3, Block 1, Sweet Place, File No. 206 -4768 Dear Mr. Matthys, Thank you for taking the time to speak with me in regards to the letter we received requesting the removal of portions of the fence located on our property. We purchased our home in August 2012 and were not made aware that our backyard fence had been constructed without the previous owner first obtaining the required written consent from the City to do so within the Easement Area. In light of the circumstances, we would like to respectfully request consent from the City for our fence to remain. In addition, there is a dock in our backyard that was included when we purchased our home. We assumed that the previous owners had obtained proper approval to have it in the water and within the Easement Area. One of the reasons we bought our home on the lake was so that our eight - year -old son could fish on it, We understand now that approval was not obtained and we would also like to respectfully request permission to have the dock within the Easement Area. Please let me know if permission for one or both of these requests is obtained and if there are additional steps I need to take to obtain such consent. I can be contacted at (651)764 -0738 or at abramswitzke @gmail.com. Sincerely, Charles Witzke Gmail - Fence Removal /lock Request f..; „ r,,.: h: Page 1 of 2 Chuck Camille <abramswitzke @gmall.com> Fence Removal /Dock Request 3 messages Chuck Camille <abramswitzke @gmail.com> Mon, May 13, 2013 at 3:14 PM To: RMatthys @cityofeagan.com Thank you for looking into this. Attached is a letter describing our request. Chuck Fence Removal Response - 2.doex 16K _ ..... ............................... ...................... ............................... . Russ Matthys <RMatthys @cityofeagan.com> To: Chuck Camille <abramswitzke @gmail,com> Cc: Eric Macbeth < E Macbeth @cityofeagan. com > Chuck, Fri, May 31, 2013 at 5 :16 PM I apologize for my slow response. I am checking in with the administrator to determine if your request has to go to a Council workshop or committee. Getting on an agenda will be the next task. I will give you an update as soon as I know the direction it is heading, Thank you for your patience. Russ Russ Matthys, P.E. i Public Works Director ( City of Eagan City of Eagan 13830 Pilot Knob Road I Eagan, MN 551221651-675-5646 1651-675- �y{� j(tp c� t� 5694 (Fax) I rmatthys @cityofeagan.corn *_�City U( THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND /OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient, If you received this in error, please contact the sender and delete the e-mail and its attachments from all computers. littps:Hmail,goof le. com/mail /u /0 / ?ui= 2&.ik= b43f858cc7& view= pt &q= RMatthys %40eity... 11/25/2014 Gmail - Feace Removal/Dock Request Page 2 of 2 From: Chuck Camille [mailto:abi-amswitzke@gmail,comI Sent: Monday, May 13, 2013 3:14 PM To: Russ Matthys Subject: Fence Removal/Dock Request Thank you for looking into this. Attached is a letter describing our request. Chuck -111- . ......... ... ....... . ..... ...... .. ......... .......... . ... .. ... Chuck & Camille <abramswitzke@gmail.com> Sun, Nov 9, 2014 at 11:47 AM To, camille.witzke@chsinc.com Begin forwarded message: From: Russ Matthys <RMatthys@cityofeagan.com> Subject: RE: Fence Removal/Dock Request Date: May 31, 2013 5:16:08 PM CDT To: 'Chuck Camille' <abramswitzke@gmail.com> Cc: Eric Macbeth <EMacbeth@cityofeagan,com> [Quoted text hidden] https:llmail.google.com/ma.il/u/0/?ui=2&ik=b43f.858cc7&vicw=pt&q=RMatthys`/`40city... 11/25/2014 October 6, 2014 - Mike Moguire Mayor witzkc CmAllo Abrams 4611 Sweet Strect Paul Baldwn MN 551.23-251-5 cyndoo, ('101cls; G-my 1-inn'sull 1.t.1_:: (',"onscrvation Fas('inent - Llot )3 , Block 1, Sweet Place mog Tilley I City Attorney File No, 206-4768 council momi)ers Deu Mr. Witzko and Ms. Abrams. OavoN Oqb(..%i-9 ("Hy Administrator 11.1eim be advised the City of Fagan. will be conducting a rOutitic inspection of" the Conservation. E3a'winen-f-armi that is ,issociatcd with your 1 ?v0perty within, the next couple of.-'\vocks. You probably recall receiving the attaclicd correspoucknico from (Ifty Attorney Mr. Robert B, Bauer a couple of ycars Eigo reg(wdhif?, the encroachment. withiji the (..'onscrvati.on 17asement. Municipal Comor 38,90 Fliloi Knob Road Please 1'ect free to contwt 11-IC if Y('.)LI have any cluosdo.us or concerns, at (651.) 675-5330 or fK'agan, MN 6")122.1810 651,675.5000 phone 651.675, 501;? lax Sincerely, 651.454,853,15'I'DD W1111(cmianc• Fboifity 3501 Coachol"m Polml ]"ric Macbeth fiz',,i pn, MN 55122 Miter Resources 6.51.675.6300 phone (351.675.5360 ftly ' ',j ' WIWAII-C 651.454,613',)6 Co.: Robort 13, Bauer, City Attorney Russ m"'Itthys, Director of Public worics, www.c:RYoI(')ao(aI).coIYI 'rho Lone O'a)(Treo' .'.Ymbol of strength and growth if) Gmail - Fence Removal Request tl Fence Removal Request page I of I Chuck Camille <abramswitzke @gmail.com> Chuck Camille <abramswitzke @gmail,com> Thu, Oct 16, 2014 at 6:29 PM To: emacbeth@cityofeagan,com Eric, Here is the letter and email I sent to you and Mr. Bauer on March 13, 2013, Thanks, Chuck On Wed, Mar 13, 2013 at 8 :21 AM, Chuck Camille <abramswitzke @gmail.com> wrote: Dear Mr. Bauer, Please find attached our response to the letter we received late last year. Sincerely, Charles Witzke https: / /iiiai l.google .corn /mail /ul0l ?ui- 2 &ik =b43 f858cc7 &view = pt&scareh= sent &msg=I 4... 12/1/2014 Gniail - Fwd: 4611 Sweet Street: Fence Removal from Conservation Easement Page I of 3 Camille Abrams <camilleabramst7a gmail.com> Fwd: 4611 Sweet Street: Fence (Removal from Conservation Easement Eric Macbeth <EMacbeth @cityofeagan.com> Tue, Oct 21, 2014 at 8:32 AM To: Chuck & Camille <camilleabrams @gmail.com> Cc: Robert Bauer <RBauer @dmshb.com >, Russ Matthys <RMatthys @cityofeagan.com> Dear Chuck and Camille, This is to confirm receipt of your email. On behalf of the City, however, I am not at liberty to agree to your request for a few months delay for you to understand the situation. I'd ended work last week optimistic that our backyard conversation on Friday afternoon signaled a reasonable and agreeable plan to remove the fence from and restore vegetation of the conservation easement before winter arrives. I have forwarded this matter to the attention of the City Attorney and my supervisor. Eric Macbeth I Water Resources Manager Maintenance Facility 13501 Coachman Point I Eagan, MN 55122 -1452 651.675 -5300 1651-675-5360 (Fax) I emacbeth @cityofeagan,com www.cityofeagan .com /lakesandwetlands www.cityofeagan.com /fishing 111"11b, City of aTI www.cityofeagan.com/watersmart THIS COMMUNICATION MAY CONTAIN CONFII NTIAt. AND /012 OTHERWISE: PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and its attachrnents from all computers. From: Chuck & Camille [mailto :camilleabrams @gmaii.com] Sent: Saturday, October 18, 2014 11 :29 AM To: Eric Macbeth Subject: Fwd: 4611 Sweet Street: Fence Removal from Conservation Easement Dear Mr. Macbeth, i littps://mail.google. com / mail /ii /0/?ui= 2 &ik.= 53bl69b534 &view Wpt &g =macbeth &gs=true... 12/112014 Gmail - Fwd: 4611 Sweet Street: fence lZernoval from Conservation I aserllent Page 2 of'3 We respectively request a few months to allow us time to contact the builders of the property to understand if there is a violation and who violated the conservation easement rules. As you are aware, we have not made any changes to the property as we bought it in it's current state in 2012. A big reason we acquired this property is due to the large yard for my son and dog to play in. We would not have acquired this property had we known that the previous owner or builder was not in compliance with the conservation easement requirements. We also note that the vegetation along the pond ranges in depth from 11 feet to 32 feet which would seem to be adequate based on Eagan's general conservation requirements. Lastly, the map that we were provided that was signed and notarized by the builder includes an agreed upon easement that is much different than the one you are now providing. Based on that map, there would not appear to be a violation. Two years ago, shortly after purchase, you notified us of the fence removal but nothing in regards to additional vegetation. We responded immediately but did not hear back from you. We should have been made aware of the vegetation at that time so that we could have gone back to the sellers. It has now been over two years. Also, our realtor contacted you prior to the closing of our house and she says there was no mention of a conservation easement violation but you state that you have been aware of it for several years. Again, we request a few months to get to the bottom of this an understand fully our legal obligation as well as our legal recourse against others as we would not be the ones to have violated any easement requirements. We believe the vegetation will not only change significantly the space in which my son and dog have to play, but it will also significantly change the value of our home /property. Please respond acknowledging your receipt of this email and agreement to allow us a few months. Thanks, Camille Witzke Begin forwarded message: From: Chuck Witzke <Chuck.Witzke @redwingshoes.com> Subject: Fwd: 4611 Sweet Street: Fence Removal from Conservation Easement Date: October 17, 2014 6:10:00 PM CDT To: Chuck & Camille <abramswitzke aagmail.com> Sent from my iPhone Begin forwarded message: From: Eric Macbeth <EMacbeth @cityofeagan.com> Date: October 17, 2014 at 2:58:45 PM CDT To: 'Chuck Witzke' <Chuck.Witzke @redwing shoes. com> Subject: 4611 Sweet Street: Fence Removal from Conservation Easement https:Hmai1.google .coin /ii ai1/ u/ 0/? ui= 2& ik= 53b169b534 &view=pt&q=iiiacbeth &gs=true... 12/1 /2014 y City (p Mika Maguire Mayor f>aul Bakken cyncloc. Fields Gary Hanson Mpg 'Tilley Council Momhtars Dave 06berg (,ity Administrator Municipal Center 3830 Pilot Knob ftoad Eagan, MN 551,22.1810 651.675.5000 phom.,: 061,675.5012 i;:rx 61.51.454.8635 Ttlt3 Ma into nanc e t ;:tr.,iliEy 3501 Coachman Point Eagan, MN 5:1122 C>:i1.675,5i300 phone 6,51.675.3360 fax 651,454,8 535 `I'DD www.C;ityofc-'agFA11. xn The Lone Onk Trcle, The symbol of streligth and growth in our community. October 23, 201.4 Charles and Camille Witzko 4611. Sweet �itreet l a.gan, MN 55123 R.I?: i ncroachnionts Within Conservation Ymemmit Dear Mr. and Mrs. Wit:zke: I am t1:le: Public Works Director for the City of f again. In this capacity, 1 work with l:;ric Macbeth, the City's Water Resource Manager. As part of Mr. M:acbeth's duties, tie is tasked with (lie responsibility to unsure that the land sul7joet. to (lie City's Conservation L:aseinents is in lull compliatwo with the restrictions o6ritainod in the casernent. I alnder,stand that you have been in discussions with Mr. Maeboth since 2012 concerning a fence that is loc..ated within the C.onservatiou I':•£7sement area. In a. recent site visit., he Indicated [hut, he had reached a resolution where the fence would be removed 'rind file WIT restored t(> a natuatal cotaclitson., 1. have ilow received ta. copy of an. email whe:reiii. you liavc requested ild itiot.ial. ilimiths to address tile removal of the 1:eaaee. Please be advised that we do not believe that additional i:itn.e is warranted as re4whitioli of this matter with you has been pending since 201.2, The Conservation 1:,asement is a matter of, public record and should have been discovered by you and your title company at tho time of your purchase. M this point, we reslaedfully request that you tale; all necessary steps to remove the 661100 within the next 30 clays. If the t'ence is not removed, we. will need to address the platter with the Ci1.y Council and take all appropriate enforcement actioll. I'lease note dull, the City (.outicii did tadopt a policy on May S, 2010, regard -pig encroachments within a Comervation Easement, l.,lnder this policy, an,y <affiected property owner has the right to appeal directly to tile City Council should t.I:l.ere be,, ti disagreement over Compliance within the Conserwltimi I a`iement. 11' you wish to Iiresent your case to the City Council, please contact. tiie withiti the next fei.l (10) balSine55 days and 1. will have y(lur 40111 Mided tO all upcoliling City Comicil Agerid<a, Thank you for your attention to this matter, Very truly yours, III C: Russ .Mlatthys, Public Works Director Eric Macbeth, Water ROSOurec Manager Robert 13, Bauer, City Attorney H_ Gymail - Conservation 13ascment Conservation Easement Chuck Camille <abramswitzke @gmall.com> To: Russ Matthys <RMatthys @cityofeagan.com> Mr. Matthys, Page; 1. of 2 Chuck Camille <abramswitzke @gmaiI.com> Wed, Nov 26, 2014 at 7:16 AM We are happy to present what we can to the City on Tuesday. Please understand that it will not be everything as our attorney is unavailable this week due to the holiday and not likely able to pull everything together by next Tuesday as he is reviewing all the title work and closing documents from our purchase, Please let us know if you would like us to proceed with presenting what we have on our case next week or if you'd like us to wait until our attorney is done with his review. Thanks, Chuck On Mon, Nov 10, 2014 at 9:07 AM, Russ Matthys <RMatthys @cityofeagan.com> wrote: Mr. Witzke, The City Council will make the final determination. I am waiting to hear from the Council on whether they want the matter to be considered by the Public Works Committee first, I have asked the City Administrator for clarification /direction from the Council. It sounds like I should have it by November 18. 1 will let you know how they determine we should proceed, Russ Matthys, P.E. I Public Works Director j City of Eagan City of Eagan 13830 Pilot Knob Road I Eagan, MN 55122 1651-675-5646 1651-675- 5694 (Fax) I rmatthys @cityofeagan.com THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND /OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e -mail and its attachments from all computers. --- -- Original Message---- - From: Chuck & Camille (mailto:abramswitzke @gmaiLcom) Sent: Sunday, November 09, 2014 11:51 AM To: Russ Matthys Subject: Conservation Easement Dear Mr. Matthys, As follow up to our phone conversion last Monday, I await your direction on how to proceed with my request to be grandfathered in and allowed to leave my backyard as it was when I acquired the property. littpsJ/ii,iail.google.com /mail /u /0 / ?ui= 2 &ik=b43f858ec7& view— pt &q =contirmi /� 20receipt... 12/1 /2014 Ginail - Conservation Easement Mail' Conservation Easement Russ Matthys <RMatthys @cityofeagan.com> To: Chuck Camille <abramswitzke @gmall.com> Mr. Witzke, Page l of 1 Chuck Camille <abramswitzke @gmail.com> Wed, Nov 26, 2014 at 9;10 AM The City Council has directed this matter to be considered at the December 2, 2014, council meeting in response to your request. The agenda has been set and the relevant material prepared for distribution later today. I think it is best that you plan to proceed accordingly. Russ Matthys, P.E. I Public Works Director I City of Eagan City of Eagan 13830 Pilot Knob Road I Eagan, MN 551221651-675- 5646 1651-675-5694 (Fax) I rmatthys @cityofeagan.com 3Y THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND /OR OTHERWISE PROPRIETARY MATERIAL and is thus for use only by the intended recipient. If you received this in error, please contact the sender and delete the e-mail and Its attachments from all computers. Prom: Chuck Camille [mailto:abramswitzke@gmall,com] Sent: Wednesday, November 26, 2014 7:17 AM To: Russ Matthys Subject: Re: Conservation Easement [Quoted text hidden] ffl� of E ta https: / /ziiail.google. cam /nlailht /0 /?ui=2 &ik =bA 31- .S58cc7& view = lit &q= confirm %20i -eceipt.,. 12/1/2014 - - - - - - - - - - - - - - - - - For Office Us& (ion City of Ea�a 3830 Pilot Knob Road I Date Received: Eagan MN 65122 7 L - — — — — — — — — — — — — — — — — Phone. (651) 676-5685 Fax: (661) 676-5694 Email. lanning0cityofeagan.com 2011 ZONING PERMIT APPLICATION ✓ Please submit a set of scaled drawings with the application. y— PROPERTY Site Address: Approved: Yes(/ No Dote of Approval: Staff: 'in 4, Name: Phone: CONTACT Address; cityffitate/zlp: C— c gn Approved: 4.1d .............. . ...... . ... Applicant Sign tsar Date: Grading, drainage, utlilty easements, wetlands, erosion control. improvements In the Right-of-Way, etc, 0 Retaining Wall <4 feet El Driveway 0 Other: TYPE OF 13 Patio ❑ Sport Court WORK 0 Sidewalk Pnce Approved: Yes No Date of Approval: ..... . ........ Staff: ......... . . Description of work: ki PLAN"G. I Setbacks, hard surface coverage, shoreland zoning, bluff zone/setbacks, etc. Approved: Yes(/ No Dote of Approval: Staff: 'in 4, Notes: ?%'Ll, on Revised Plans < No Date of Approval: Staff: Approved: 4.1d .............. . ...... . ... ENGINEERING Grading, drainage, utlilty easements, wetlands, erosion control. improvements In the Right-of-Way, etc, Approved: Yes No Date of Approval; Staff: Notes: 4y owvt,�'Y W1 Pe, �14-6' Vk? '/' -P lood "I") -Pro ri /-0 k4 7-4 A, C, will n-o Revised Plans Approved: Yes No Date of Approval: ..... . ........ Staff: ......... . . COMMENTS G: raiding inspoeflonsirt--i-wi i AvrLIGAI 101\1620i 1,2011 Permit Applications 4611 Sweet Street Cagan, MN 55123 336 - 314 -9681 FAMMILC: 651 -756 -8309 February 6, 2012 Sarah Thomas Planner of City of Eagan 3830 Pilot Knob Road Cagan, MN 55122 Re: Fence extension Dear Sarah: RECEIVED FEB 0 7 2017 I received your entail with the site survey of the 4611 Sweet Street property. The fence we are proposing to crest will be an extension of'an already existing six foot batten board cedar privacy fence on the easterly boundary of our property. The extension of the existing fence will follow the saute path and will be solely on our property as determined by our surveyor. We propose to extend the fence in a southerly direction about 20 feet into the drainage easement shown on the survey of the property. We have shown the existing fence on the survey highlighted in red and the proposal extension highlighted in pink:. '1 "he purpose of the extension is to reduce road noise from HWY 3 /South Robert Trail and provide more privacy. The extension of the fence will be same height, material and comply in all regards with the ordinance. A fence may be erected in an easement per the ordinance which 1 have attached. If there is anything else that is required to complete this application, please contact meat the phone number provided above. Sincerely, Kimberly Anderson .t r •• J ' 0 cq .r ,��;�� � � �' . �� • ��.: ' �•"' ;�,� ter; � � . `4 { j };. erg k �• , ti dN� -�.. �n. i " 41 .7 � LV -t. �. r3' r. p `. 1 � � • K i �I C J 7� 'r City of Eap 3830 Pilot Knob Road Eagan MN 55122 Phone. (651) 675 -56751 Fax: (661)675 -5694 FENCES This handout Is written only as a guide; It Is not intended nor shall it be considered a complete set of requirements. information sheets are available at the City's Building inspections Division or on www.cityofeagan.com. CALL BEFORE YOU DIG, Call Gopher State One Call at (551) 4540002 for protection against underground utility damage. Call 48 hours before you Intend to dig to receive locates of underground utilities. www.nonherstateonecall.ora Required Permits _._. A Zoning Permit Is required for residential fences. A Building�Permi# is required far commercial fences, The City requires a maximum height of six feet (6') for residential property and a maximum of eight feet (t3') for commercial property. Fences that extend Into front Height g or side yards must not impair traffic visibility or exceed forty two inches (42 ") in heights--- Installation T,.........�._ The finished side of all fences shall face away from the fence owner's lot. it is the responsibility of the homeowner to determine property lines prior to Property Lines & Setbacks installing a fence. All portions of a fence, including the footings, must be installed Inside the property line. W ........ ........ ._....__ ...__.....__ .................__ A fence may be allowed in an easement. Please contact the Engineering Easements Department at (651) 675 -5646 regarding easements before the installation of your fence. Contact the City of Eagan's Engineering Department at (651) 676 -5646 regarding Boulevard boulevard widths (see diagram below). Maintenance See reverse side. The City of Eagan does not enforce covenants; however, you should contact the Covenants Dakota County Government Center at (651) 437 -3191 to find out if there are covenants regulating fencing in your subdivision. curb,-' Proporty Lino (Ponoo Lino) 1 I -% I I 1 to Fi m i I 1 i I 6' maximum douse fence height I J I 1 ' l 42" maximum fence height I o 1 01 1 of t 1 Nothing axaauding an^ Idbh G;1Building Inspectionsll-IANb0UTS12012 Handouts I oliowad in thl" araa strnot Updated 10/112011 i I-A Construction and Maintenance • Every fence shall be maintained in accordance with the building and structure safety and appearance regulations noted below. • No temporary fonce, such as a snow fence or an erosion control fence, shall be permitted can any property for a period in excess of thirty (30) days unless otherwise approved by the City for good cause. • Above ground electric boundary fences shall be permitted only in the Agriculture (A) district when the property is an active farm, • The finished side of all fences shall face away from the fence owner's lot. Residential District Fences In parts of the City that are zoned residential, boundary fences shall be subject to the following requirements: • Fences on all corner lots erected within thirty feet (30) of the intersecting curb line shall be subject to traffic visibility requirements noted below. In side or rear yards, fences shall not exceed a maximum height of six feet (6'). ® in front yards, fences shall not exceed forty -two inches (42 ") in height. • Barbed wire fences shall be permitted only in non - residential zoning districts. Commercial District Fences In parts of the City that are zoned commercial, boundary fences shall be subject to the following requirements: • Property line fences with €n all business and Industrial districts shall not exceed eight (8) feet In height, except by Conditional Use permit. Traffic Visibility + On all corner lots in all districts, no structure or planting in excess of thirty (30) Inches above the abutting curb line shall be permitted within a triangular area defined as follows: Beginning at the intersection of the project curb lines of two intersecting streets, thence thirty (30) feet along one curb diagonally to a point 30 feet from the point of beginning of the other curb fine, thence to the point of beginning, Building and Structure Appearance and Maintenance Requirements For purpose of this section, "fence" means any structure, wall, or gate erected as a permanent dividing marker, partition, visual or physical barrier, or enclosure, excluding any permitted temporary fence, within a parcel of land regardless if the parcel is platted or unplatted. Any fence is a public nuisance if it does not comply with the following requirements: + The fence shall be firmly fastened and anchored in order that it is not leaning or otherwise in the stage of collapse. • The fence shall be maintained In sound and good repair and free from deterioration, loose or rotting pieces, or holes, breaks, or gaps not otherwise Intended In the original design of the fence. The fence shall be free from any defects or condition which makes the fence hazardous. • All exterior wood surfaces of any fence, other than decay resistant woods, shall be protected from, the elements by paint or other protective surface covering or treatment, which shall be maintained in good repair to provide the intended protection from the elements. • No fence section shall have peeling, cracked, chipped or otherwise deteriorated surface finish, including but not limited to: paint or other protective covering or treatment, on more than twenty percent (20 %) of any one linear ten -foot (10') section of the fence. 2of2 WBuilding InspectionsWANDOUT812012 Handouts Updated 10/112011 Agenda Information Memo December 2, 2014, Eagan City Council Meeting 10 1_1!iIA:19 MI►I I*i B. Planned Development Amendment — Storchak LLC Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to allow a detached trash enclosure upon property located at 3435 Washington Drive, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Planned Development Amendment — Majority of Councilmembers present Facts: ➢ The property contains a two -story office building. Access to the site is from Washington Drive. Site circulation and parking is shared with the adjacent building. ➢ City Code requires trash and recyclables containers to be stored inside the principal building or within an enclosure attached to the principal building in commercial zoning districts. ➢ The original building design presents some practical difficulties in retrofitting an attached trash enclosure. ➢ The proposed detached enclosure appears to satisfy City Code design and performance standards. Placement of the enclosure ensures no loss of parking stalls, and vehicular circulation through the site will remain open. ➢ The Advisory Planning Commission held a public hearing on November 25, 2014, and did recommend approval. Issues: ➢ None 60 -Day Agency Action Deadline: Extended to January 28, 2015 Attachments: (4) NBB -1 Location Map NBB -2 Draft November 25, 2014 APC Minutes NB13-3 Planning Report NBB -4 Exhibits ed 0 4c m 5 a O ■ s V O J U J J c�c T G O L r 0 N O Vi E Q za o V N Z N 7 � a �U z �i w wa3HS ! Mo� 2 w t� U i1 4 REST G� �G R= TRI u Ii s`a � F r' 2 0 f1 2/y �o Q m j; is 3ARia IVU343:1 3ANG WHE1033 °o ®o 0 o w (if 9 z � � Q w dui e �o o �1 [A ®❑ F RREy HE ® a Ea }m CY I W on �Z Lo �- o 0 M O N O a = O LLJ U v Y m LO a a r_ m a y o N J RE 0 z �i w wa3HS ! Mo� 2 w t� U i1 4 REST G� �G R= TRI u Ii s`a � F r' 2 0 f1 2/y �o Q m j; is 3ARia IVU343:1 3ANG WHE1033 °o ®o 0 o w (if 9 z � � Q w dui e �o o �1 [A ®❑ F RREy HE ® a Ea }m CY I W on Advisory Planning Commission November 25, 2014 Page 2 of 4 IV. PUBLIC HEARING New Business A. Storchak, LLC Applicant Name: Vladimir Storchak, Storchak LLC Location: 3435 Washington Drive; Lot 1, Block 1, Bicentennial 4th Addition Application: Planned Development Amendment A Planned Development Amendment to allow a detached trash enclosure:' File Number: 16- PA- 10 -09 -14 Planner Pam Dudziak introduced this item and highlighted the °'information presented in the City Staff report dated November 14, 2014. Applicant Vladimir Storchak and representative Matt-Burton stated they were available for questions. m Member Sagstetter asked if the enclosure door opacity should be made a condition. Planner Dudziak explained the 90% opacity ire, quirement is part, of the City Code. Member Dierkes asked if the enclosure materials-shotlld match the Superior Collision building due to the proximity. Planner Dudziak explained-the City Code requires the enclosure to match or be compatible with the principal building.the,enclosure serves. Chair Filipi opened the public hearing. There being no,public comment; Chair Filipi''closed the public hearing and turned the discussion back to the Commission._ Secretary Piper moved, Mernber Prashad seconded the motion to recommend approval of a Planned ;Development Arrendment'to "allow a detached trash enclosure upon property located at 3435 Washington Drive, legally described as Lot 1, Block 1, Bicentennial 4th Addition, subject to the following conditions: 1. The applicant shall enter into a Planned Development Amendment Agreement with the City and the Agreement must be recorded with the Dakota County Recorder's office within 60 days of City Council approval. 2. The trash enclosure shall be located as shown on the approved Site Plan. 3. A Building Permit shall be obtained prior to construction of the trash enclosure. 4. The trash enclosure and approach shall be constructed and operational by June 15, 2015. All voted in favor. Motion carried 6 -0. i Advisory Planning Commission November 25, 2014 Page 3 of 4 V. OTHER BUSINESS A. Sale of City Property - Consistency with Comprehensive Plan: • The Ryland Group, Inc. Planner Pam Dudziak introduced this item and highlighted the information presented in the City Staff report dated November 19, 2014. Secretary Piper moved, Member Sagstetter seconded, a motion 'lo "make a finding that the proposed use of the subject property is consistent with the Comprehensive Guide Plan for the sale of publicly owned property consisting of two sites located at the southeast corner of Cedar Grove Parkway /Nicols Road, and the southwest corner o`f_dedaT Grove Parkway /Gold Trail and totaling approximately 5.2 acres All voted in favor. Motion carried 6 -0. 1+ . 1 - P li i F� t' PLANNING REPORT CITY OF EAGAN REPORT DATE: November 14, 2014 APPLICANT: Vladimir Storchak PROPERTY OWNER: Storchak, L.L.C. REQUEST: Planned Development Amendment LOCATION: 3435 Washington Drive CASE: 16- PA- 10 -09 -14 HEARING DATE: November 25, 2014 APPLICATION DATE: Sept. 30, 2014 PREPARED BY: Pam Dudziak COMPREHENSIVE PLAN: Special Area - Office /Service ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to allow a detached trash enclosure upon property located at 3435 Washington Drive, legally described as Lot 1, Block 1, Bicentennial 4t' Addition. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two- thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. BACKGROUND/EXISTING CONDITIONS The property was platted in 1979. The existing 8,000 s£ two -story office building was constructed the same year. Access to the site is from Washington Drive, and the property shares parking and site circulation with the neighboring property to the south at 3445 Washington Drive. The property is roughly triangular in shape, and the building is located along the northeast side with parking to the southwest. The site contains mature trees and other landscaping. Planning Report — Storchak, L.L.C. November 25, 2014 Page 2 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Proposal and Public Benefit — The applicant has provided plans for a detached enclosure located at the west end of the parking lot. The applicant's narrative indicates that attaching the enclosure to the principal building is not practical due to window placement, tree impacts, and interference with the building's sprinkler system, or placement in a front yard. The proposed detached location "minimizes the effect on parking is a natural location for access by a collection truck." The narrative indicates that the proposal benefits the community by screening the Dumpster within an enclosure designed to blend with the existing building architecture, and does not interfere with the building presentation, site circulation, or parking. Cily Code — City Code Sec. 11.70, Subd. 21.D.7 requires trash and recyclables containers to be contained within an enclosure. In zoning districts comparable to this Planned Development, such as Limited Business, Neighborhood Business, CSC, Community Shopping Center, such enclosures are required to be attached to the principal building. Trash Enclosures are subject to the following; performance standards: a. The enclosure shall have an impermeable floor surface. The enclosure floor is proposed to be a floating slab, and a new asphalt apron will be installed fi°om the edge of the existing curb and leading to the enclosure. d. The enclosure shall satisfy principal structures setbacks required for the applicable zoning district. The enclosure is proposed to be set back 9.5' f°onz the north lot line, which is consistent with the established building setback line from the north side. Existing Use Zoning Land Use Designation North Auto Service PD, Planned Development SA -RC, Special Area- Retail (Superior Collision) Commercial East Hotel (Best Western PD, Planned Development SA -RC & SA -O /S, Special and future Holiday Inn Area - Retail Commercial and [former restaurant]) Office / Service South Office PD, Planned Development SA -O /S, Special Area — Office /Service West Office PD, Planned Development SA -O /S, Special Area — Office /Service EVALUATION OF REQUEST Proposal and Public Benefit — The applicant has provided plans for a detached enclosure located at the west end of the parking lot. The applicant's narrative indicates that attaching the enclosure to the principal building is not practical due to window placement, tree impacts, and interference with the building's sprinkler system, or placement in a front yard. The proposed detached location "minimizes the effect on parking is a natural location for access by a collection truck." The narrative indicates that the proposal benefits the community by screening the Dumpster within an enclosure designed to blend with the existing building architecture, and does not interfere with the building presentation, site circulation, or parking. Cily Code — City Code Sec. 11.70, Subd. 21.D.7 requires trash and recyclables containers to be contained within an enclosure. In zoning districts comparable to this Planned Development, such as Limited Business, Neighborhood Business, CSC, Community Shopping Center, such enclosures are required to be attached to the principal building. Trash Enclosures are subject to the following; performance standards: a. The enclosure shall have an impermeable floor surface. The enclosure floor is proposed to be a floating slab, and a new asphalt apron will be installed fi°om the edge of the existing curb and leading to the enclosure. d. The enclosure shall satisfy principal structures setbacks required for the applicable zoning district. The enclosure is proposed to be set back 9.5' f°onz the north lot line, which is consistent with the established building setback line from the north side. Planning Report — Storchak, L.L.C. November 25, 2014 Page 3 e. The enclosure shall be constructed of materials to match the exterior of the principal structure, with gates or doors having at least 90 percent opacity. The enclosure is proposed to be 8" stone face modular block to match the building. Materials for the gate are not identified. The gate should be constructed of durable materials meeting the 90% opacity standard. A building permit will be required to construct the trash enclosure, and details for the gate should be provided at the time of Building Permit. f. The enclosure shall be of sufficient size to enclose all trash and recyclables containers and shall be not less than six feet and not more than ten feet in height. The wall of the enclosure is shown to be 6.25' in height. The enclosure is 12' wide by 8' deep. The applicant indicates there is little recyclable waste generated by this building, and the enclosure is sufficiently sized to accommodate both trash and recyclables when needed. g. The above provisions apply in addition to the provisions of chapter 10 of this code which regulate the storage, deposit, and disposal of refuse on all properties. Evaluation — Except for being detached from the principal building, the proposed enclosure appears to satisfy City Code design and performance standards. The original building design presents some practical difficulties in retrofitting an attached trash enclosure. Access to the site continues to be from Washington Drive. Placement of the enclosure ensures no loss of parking stalls, and vehicular circulation through the site will remain open. The apron approach and trash enclosure floor add approximately 225 s.f. of impervious to the site, or about 0.5% of the site size. Current Green space on the site is approximately 37 %; even with the 0.5% reduction in green space, the site continues to satisfy the typical 30% minimum standard for commercial zoning districts. - No trees are impacted by this proposal, and no new landscaping is proposed. SUMMARY /CONCLUSION The applicant is proposing to construct a detached trash enclosure upon property located at 3435 Washington Drive. Except for being detached, the trash enclosure appears to satisfy the other performance standards of the City Code. ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to allow a detached trash enclosure upon property located at 3435 Washington Drive, legally described as Lot 1, Block 1, Bicentennial 4th Addition. If approved the following conditions shall apply: Planning Report — Storchak, L.L.C. November 25, 2014 Page 4 1. The applicant shall enter into a Planned Development Amendment Agreement with the City and the Agreement must be recorded with eh Dalcota County Recorder's office within 60 days of City Council approval. 2. The trash enclosure shall be located as shown on the approved Site Plan. 3. A Building Permit shall be obtained prior to construction of the trash enclosure. 4. The trash enclosure and approach shall be constructed and operational by June 15, 2015. r 1 LoJ T, J Y =� y r .0 E c; ci-a® 6 � � Q N E Q 4; a. E 0 t9 M (L r Z 4j 0 V Nj Z 41� d p C' N L ai M a. w U z L p LL p r° 0 N 00 0 CD J U O C a O LO a m v � T, J Y =� y r .0 E c; ci-a® 6 � � Q N E Q 4; a. E 0 t9 M (L r Z 4j 0 V Nj Z 41� d p C' N L ai M a. w U z L p LL p r° 0 N 00 CD J U O C a O LO a m � C d 87 o N CD a� a) LO 0 0 0 r a m C C O '- N O N C � N U O C C N (6 N Z C C O O. ZO N co O N p Q O O O C 7 Q E N O Q a 0 rn e e� LO M M z (Y- ul tf) 0)-r -j uj cn cc) IWE,11115,t�ll -1 S;7231 67! .', ��\ d) fu lu to lu x N 13 I 3 "Ok WA, g IM LU � a 'I M t- � � t - "' I D v M 1 D SEP j 3 0 2`14 Information for application: Legal description Lot 1, Block 1, Bicentennial Fourth Addition, Dakota County, MN PID: 10-14003-01-010 Mailing List: Requested. from Brian Hoelscher Written narrative describing the request: Storchak, LLC needs to relocate its trash enclosure, a small, clean, locked dum-pster, to comply with a city ordinance. Storchak, LLC's building is a small office building in. an office/warehouse area and is located at 3435 Washington Dr., Eagan, NW 55122. The company desires to build an. enclosure which blends in with existing construction at the west end of the parcel. The enclosure would be detached fi-om the building. The city's preference is that an enclosure be attached, or be next to, a building. However, the only locations for such ail. enclosure have problems associated with each location. The east side is the front of The buitding, so the trash enclosure is what would be presented to visitors. Further, an enclosure in that location would block office windows and would likely require work to the existing sprinkler system. The west side of the building has the saine problems except that it is not the entrance to the property. However, the west side also has a large tree whose root system would be adversely impacted by placing the enclosure on the west side of the building. The proposed enclosure minimizes the effect on parking is a natural. location for access by a collection truck. The project would not affect city services. The project would result in abetter use of the land as trash. would be stored in compliance with the city's ordinance, unlike many properties in the vicinity. Public Benefit: The city desires compliance with its ordinance as well as efforts to make the City of Eagan as aesthetically pleasant as possible. This project benefits the community as a presently free- standing dumpster will be screened in compliance with ordinance. Further, the new enclosure will blend into the existing structures and will not interfere with Storchak LLC's building or its presentation. Finally, the selected location will prevent parking from being impacted by an enclosure thus enhancing the public's ability to access the property and to find parking, RROVO SEP AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER DECEMBER 2, 2014 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE Second Amendment to Sale and Purchase Agreement between the EDA and MHC Cedar Grove LLC regarding the Sale of the Hotel Parcel D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN Agenda Information Memo December 2, 2014 Eagan Economic Development Authority Meeting NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES EDAC -1 Minutes of the November 18, 2014 EDA meeting. 2. APPROVE SECOND AMENDMENT TO SALE AND PURCHASE AGREEMENT BETWEEN THE EDA AND MHC CEDAR GROVE LLC REGARDING THE SALE OF THE HOTEL PARCEL — On February 18, 2014, the EDA approved the purchase agreement with MHC Cedar Grove LLC (Morrissey Hospitality) to sell an approximately one acre parcel between Cedar Grove Parkway and the parking garage to the company for the construction of a Hilton Home2 hotel, with closing anticipated by August 31, 2014. In July, the developers indicated that they could not come to terms with an institutional equity partner and would need to go back to the market for investors. In order to permit the firm additional time for that purpose, the EDA approved an extension of the time to close to October 31, 2014. In early October, the developer indicated that roughly 50% of the equity had been secured, but that an additional extension would be necessary to secure the remainder. They are requesting a new closing date of February 28, 2015, with the intent to commence construction in the spring. At its meeting of November 12, 2014, the Finance Committee reviewed the request and, in addition to recommending the extension of the term, clarified a number of terms within the agreement pertaining to the final hotel size of 119 rooms and the installation of utilities and improvements related to the project. The proposed amendment addressing those items was drafted by the City Attorney and executed by the Morrissey group. EDAC -2 -1 Amendment to Purchase Agreement Agenda Information Memo December 2, 2014 Eagan Economic Development Authority Meeting D. OLD BUSINESS F. OTHER BUSINESS There are no other items at this time. CWel0Ldcr. FLTi VLV1 ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota November 18, 2014 A meeting of the Eagan Economic Development Authority was held on Tuesday, November 18, 2014 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, Commissioner Hansen and Commissioner Tilley. Also present were Executive Director Osberg, Community Development Director Hohenstein and City Attorney Dougherty. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Tilley moved, Commissioner Hansen seconded a motion to approve the agenda as presented. Aye:5 Nay:O CONSENT AGENDA Commissioner Hansen moved, Commissioner Bakken seconded a motion to approve the Consent Agenda as presented. Aye:5 Nay:0 1. It was recommended to approve the minutes of November 5, 2014 - EDA meeting. 2. It was recommended to approve the 2015 Cedar Grove Parking Garage Maintenance Budget. There was no Old Business. There was no New Business. There was no Other Business. OLD BUSINESS NEW BUSINESS OTHER BUSINESS ADJOURNMENT Commissioner Bakken moved, Commissioner Hansen seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date David M. Osberg, Executive Director SECOND AMENDMENT TO SALE AND PURCHASE AGREEMENT TIIIS SECOND AMENDMENT TO SALE AND PURCHASE AGREEMENT ( "Amendment ") is made effective as of ' \po r w�6r gyp, 2014 by and between the Eagan Economic Development Authority, a public body corporate and politic and a political subdivision of the State of Minnesota (the "Seller ") and MHC Cedar Grove L.L.C., a Minnesota limited liability company, and its assigns (the "Buyer "). The Seller and the Buyer are referred to herein collectively as the "Parties." WHEREAS, the Parties entered into that certain Sale and Purchase Agreement dated February 18, 2014 and amended August 4, 2014 (hereinafter the "Agreement "); and WHEREAS, the Parties desire to amend the Agreement as herein provided. NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Paragraph 2 is hereby amended to read as follows: PURCHASE PRICE AND MANNER OF PAYMENT. The purchase price ( "Purchase Price ") to be paid by Buyer to Seller for the Real Property shall be Four Hundred Fifty -nine Thousand Eight Hundred Three and No /100 Dollars ($459,803.00). 2. Paragraph 3 is hereby modified to add the following additional paragraph as follows: Ten Thousand and No /100 Dollars ($10,000.00) as additional Earnest Money ( "Additional Earnest Money ") shall be deposited with the Title Company no later than three business days after the effective date of this Amendment. 3. The language following paragraph 4(q) is hereby amended to read as follows: If any condition in this Section 4 has not been satisfied or waived by Buyer by January 31, 2015 (the "Inspection Deadline ") or at the Closing for those conditions that specifically reference the Closing (Le. subparagraphs (f), (g), (i) and (n) above) (the "Closing Conditions "), then Buyer may, at Buyer's option, terminate this Agreement. Upon receipt of such notice from Buyer, Seller shall promptly return the Earnest Money and Additional Earnest Money to Buyer. Upon such termination and return, neither Seller nor Buyer shall have any further rights or obligations under this Agreement except for the covenants set forth in the last paragraph of this Section 4 regarding liens arising out of Buyer's activities on the Real Property (the "Surviving Covenant "). If Buyer has not terminated this Agreement on or before the Inspection Deadline or if Buyer closes the purchase without waiving the Closing Conditions, then Buyer shall be deemed to have waived the contingencies set forth herein. Once the Inspection Deadline has passed, all Earnest Money and Additional Earnest Money shall be deemed nonrefundable. Notwithstanding anything to the contrary in this Agreement, in the event that this Agreement is terminated by Buyer for any reason under this Agreement other than as a remedy for a Seller default pursuant to Section 28 below, the Title Company shall not release the Earnest Money to Buyer until Buyer delivers a written request therefor. If this Agreement is so terminated, Buyer shall not allow liens to be filed against the Real Property as a result of Buyer's activities on the Real Property and, if any liens are filed, Buyer shall promptly cause them to be released. Buyer's obligations pursuant to the foregoing sentence are hereby guaranteed by Morrissey Hospitality, Inc. 4. Paragraph 7(1) is hereby amended to read as follows: Closing Date. The closing of the purchase and sale contemplated by this Agreement (the "Closing ") shall occur on or before February 28, 2015 (the "Closing Date"), The Closing shall take place at 10 :00 a,m, local time at the office of Title Company, or such other location as determined by Seller. 5. Paragraph 11 is hereby amended to read as follows: PARKING RAMP /RECIPROCAL EASEMENT CONTRIBUTION. No later than 30 days prior to the opening of the planned hotel on the Real Property, Buyer shall provide a cash payment of Four hundred Eighty - five Thousand Five Hundred Four and No /100 Dollars ($485,504.00) as and for its contribution for a non - exclusive easement to use 128 stalls in the adjacent two -level parking garage. The agreements in this Section 11 shall survive the Closing. 6. Except as modified above, all other terms of the Agreement remain in full force and effect. Seller and Buyer have executed this Amendment as of the date set forth above. [Signature page follows] PJ 51989881. 2,doex BUYER: MHC Cedar Grove LI.C,, a Minnesota limited liability company By: William rissey Its: President SELLER: Eagan Economic Development Authority By: Mike Maguire Its: President By: David M. Osberg Its: Executive Director 3