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11/17/1991 - City Council Special AGENDA SPECIAL CITY COUNCIL MEETING Tuesday December 17, 1991 (Immediately Following the Regular City Council Meeting) I. COMMUNITY ICE ARENA & OUTDOOR SWIMMING POOL II. CIP: PART I PUBLIC FACILITIES PART II EQUIPMENT III. OTHER BUSINESS MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: DECEMBER 11, 1991 SUBJECT: SPECIAL CITY COUNCIL MEETING/TUESDAY, DECEMBER 17, 1991 At the December 3, 1991 City Council meeting, a workshop session was scheduled for December 17, immediately following the regular Council meeting. The purpose of the December workshop is to consider policy matters for the proposed ice arena/outdoor swimming pool capital project and review of the CIP,specifically Part I,Public Facilities and Part II, Equipment. Community Ice Arena and Outdoor Swimming Pool The City Administrator and Director of Parks & Recreation have prepared a draft time line for the proposed ice arena/pool, working backwards from an early May/late April bond referendum. Due to the uncertainty of whether the State will proceed with a Presidential Primary on April 7 and the certainty that no referendums can be scheduled after May 5 (due to a legislative mandate to notice all voters as to changes in Statewide legislative districts and new precinct boundaries), the window for a bond referendum is extremely tight. Enclosed on page 4 is an attachment reflecting the legal time constraints and time necessary to prepare for an election. The draft time line for the proposed ice arena/pool, enclosed on page _5_, lists a number of policies that require consideration and action by the City Council,Architectural Selection Committee, Design Review Committee and implementation by City staff. The Council is asked to review this process and time line recognizing the extremely tight time frame. In order to proceed with the selection of an architect, the City Council will need to approve the time line process, the RFP documents and to appoint an Architectural Selection Committee. The Architectural Selection Committee could be comprised of two (2) members of the City Council,two (2)members of the Advisory Parks,Recreation& Natural Resources Commission, two (2) members of the Facilities Advisory Committee and appropriate staff. Since the main policy consideration for the December 17 workshop is to review and approve the time line, the RFP documents and to appoint an Architectural Selection Committee,the Director of Parks & Recreation has prepared a distribution entitled, "Architectural Objectives" and a draft "RFP for a Proposed Eagan Ice Arena/Swimming Pool Eagan, Minnesota" for City Council consideration. These documents are enclosed on pages Se through 2. After an architectural firm is selected, it is suggested that the City Council appoint a Design Review Committee to help the architect, City Council and staff complete the City's architectural program and to then review concept plans,budget,etc. This Committee would also be responsible for developing and recommending a preliminary operational budget and operational programs for the facility during its first twelve months of operation. (This information is important for the community in advance of the bond referendum.) It is likely there will be numerous questions regarding the ability of the facility to operate at a "break even" level. It might be desirable for the Committee to prepare a budget projection for presentation to the public simultaneously with the presentation of concept plans. It is recommended that the "Design Review Committee"members be comprised of between ten to twelve members. If the Committee becomes too large, the work efforts become diluted and difficult to process on a timely basis. Due to the fact that the facility is to be operated within the City's Parks&Recreation Department,the involvement of the Advisory Commission is seen as essential in the establishment of the program and the long-term operation of the facility. There are other individuals, specially those who have worked on the facility's task force,who have invested a considerable amount of time and energy on the project and would like to continue with their involvement. There may be others in the community, due to the involvement role within Eagan, that could provide positive input for the ice arena/swimming pool facility. A decision to appoint the Design Review Committee is not necessary at the December 17 meeting; however, City Council members may want to consider that action, and appointment of those members,at the January 21 Council meeting. Also attached is a preliminary list of architectural firms that have previously expressed interest in the ice arena, City project and have a background in similar type facilities. This list is enclosed on page . . Certainly, any additional firms that express interest in the project will be provided an opportunity to submit an RFP. Enclosed on pages .29 through , 7 is an article entitled 'The Leisure Revolution" reproduced from Athletic Business. This information pertains to the outdoor swimming pool complex. CIP/ Part I and Part II, hart I At the November 26 special City Council meeting, the City Administrator was directed to revise the Part I, Public Facilities portion of the CIP by moving $500,000 capital expense under Community Investment for parkland in 1994 to 1992 allocated to the ice arena facility and outdoor swimming pool in the same amount of $500,000. Also, the City recently received $850,000 as a result of restructuring the 1980 single-family mortgage bonds and those proceeds were designated to the ice arena facility and outdoor swimming pool capital The total ice arena facility and outdoor swimming pool project remains at $5.5 million; however, $1,350,000 would be financed without the need to sell bonds, therefore reducing the amount of property taxes required. An additional$500,000 entitled,"Municipal Center Site Preparation"is also budgeted as a Community Investment Fund expenditure and will help prepare the entire local government complex site for the eventual expansion law enforcement and municipal center building, ice arena/outdoor swimming pool and any c;z other development that may occur in the future. It is recommended by the City Administrator that the City's Engineering Department prepare the plans and specifications and manage all the outside improvements, which include utilities, streets and parking lots. This project should proceed as soon as possible so proper coordination can occur with the architect for any on-site development. Attached on page'is a copy of the revised Part I, Public Facilities portion of the CIP as directed. rut Also at the November 26 meeting, the City Administrator was directed to consider a reduction in the total dollar amount for capital equipment budgeted for 1992 (Part II) and in addition, provide a brief review of each item of equipment. The City Administrator,with the assistance and recommendations of various departments, has reduced the total equipment from $729,900 to $663,120. Also enclosed on pages 'through Dare memos summarizing the equipment as requested. If any member of the City Council has any questions or would like additional information regarding the special work session, please contact the City Administrator in advance of the meeting and the data will be prepared and distributed if at all possible. /S/ Thomas L. Hedges City Administrator TLH/vmd 12/13/91 ELECTION TIME REQUIREMENTS 1. No Municipal Election between May 5, 1992,which is nineteen(19)weeks before the primary and September 15, 1992, the date of the Primary. 2. Presidential Primary April 7, 1992. 3. Notice requirement on a City Special Election: o Two (2) weeks published notice. o One (1) week publication of sample ballot o Thirty (30) days notice to the County Auditor 4. Absentee ballots are to be available thirty (30) days in advance of the selection date. 5. Opti-scan ballot preparation at least two weeks in advance. 4 a !It lb v .. • i l l a Uwz $ w $ e k i 1 II t g -d I ii ! lit Iw N S ii = . 1 II - N o 010 1 .. I a; C 3 Z g � g eke Ci I 1 Lid L a. a" W o � H oa.. i •1 $gag fs. 1 - v ^2. cgc30-8 N t La7 1 , `t s 04 1 c X a8 r I Ii a y.9 • g - N G & a: . El k: g • v Il N n qe ni 1 1 u r F It .2 $O c Al '�, -d 0 6 $ E U as a s .Z dx 3 U ^. N n 1 Al k ."a 0 O g § k .-. ARCHITECTURAL OBJECTIVES 1. Careful planning must be exercised in the building layout to ensure that operational expense can be kept as low as possible. A select menu of primary materials should be utilized to emphasize architectural continuity and unity. Materials specific to use should be added in areas with specific needs. Material selection must consider maintenance. Extra cost for higher quality materials is preferable to less expensive material requiring higher maintenance and operational costs in the long run. 2. The ice arena and swimming pool are "high energy users", therefore, use of energy efficient pumps, motors, compressors and light fixtures will be utilized. 3. Diversity of programming/use shall have a high priority in the design of the facility and its components. 4. The facility should provide a strong sense of community, pride and spirit. 5. Image of the building should provide an aesthetic quality that visually complements the structure with its surroundings. It is important that the building blends into the physical character of the site, the building image should not reflect any time period. 6. Layout of the building should be oriented to maximize energy efficiencies and promote exterior aesthetic views. Sight lines,from the exterior towards the building should promote the facility - creating a positive image. The layout should compliment the existing municipal/library building campus and the proposed expansion. 7. Exterior facilities and program spaces should be oriented to compliment interior facilities and programming needs. 8. The interior spaces should provide feeling of openness and extension to the outside and between adjacent facilities. Design should provide opportunities for natural light. Indirect light sources should also be incorporated into the design of the building. 9. The facility design should provide a good orientation to the users at the entrance. The facility should project a welcomed feeling, and orientation for utilizing the building should be easily discernible upon entering. User circulation should be clear and concise. Non complimentary user groups should be easily placed together, at the same time effectively placing similar users with specific facilities. 10. The interior and exterior image of the building and facilities should reflect the human scale expressing user friendliness, a feeling of warmth, fun and safety. 11. The building and facilities should be handicapped accessible. 12. Technology has made its impact known on facility design, construction and operation. Introduction of new technology, while being difficult to accept because it's a break from tradition, must be considered. Innovation and technological advances should be implemented when they are effective answers to problems. 13. Placing a portion of the building "below grade", particularly the ice arena for energy conservation purposes, as well as lowering building profile, should be considered. 14. The swimming pool should provide a fun and safe environment as it's primary objective. The secondary function should be for swim lessons and related instructional programs. "Lap" swimming and swim club use shall be accommodated. The configuration of the pool (related spaces) should be biased towards the primary use. 15. The building should have an easily identifiably and accessible control office/reception area. 16. Light switches, sound system controls, heating and ventilation controls, etc., shall be grouped into a minimum number of areas for easy access by program/maintenance staff. Mechanical functions shall also be grouped for staff efficiency wherever possible. 17. The facility should strongly reflect the parkland extension to the southeast. 9 • Function: Ice Arena Major Program Use: Hockey practice and games, figure Skating, Learn to skate programs, Ice Show, Ice Rental, Open Skating, Broomball, Summer Skating and Hockey School. Program Options: Dry floor events and indoor soccer. Purpose: The ice arena shall provide an ice skating surface usable for skating programs and events. The arena should provide for spectator seating, off-ice skate changing, team rooms, dressing rooms (ice shows), and sufficient space for mechanical equipment, storage, concessions, officials, etc. General Features: o Seating to accommodate 800 to 1,000 people. Additional standing room behind seats should be considered. o Lighting for hockey - figure skating, ice shows, soccer, etc. o Spot light location for future use with ice show. o Sound system with access by rink side for figure skating, and hockey. o Team player benches, penalty box, minor officials, scoreboard control. o Ice surface 200' x 100' o Hockey boards with access gate, plexiglass o Concrete floor for dry floor use, soccer o Provision for "curtain" - Ice show o Scoreboards Room Relationships: o Access to team rooms/dressing rooms o Immediate access to zambonie room o Desirable access to refrigeration room o Seating area with access to concessions o Skate changing area for general skating o Office area Square Footage: Team Rooms: (4) Major Program Use: Space will be used primarily for High School and Youth Teams for skate changing and dressing for hockey practice, games/tournaments, soccer teams. Program Options: Space could also be used for costume changes for ice shows; teaching areas for hockey schools. Purpose: This space shall be used primarily for skate changing and - dressing by hockey teams for practice, games, and tournaments for soccer teams. General Features: o Team Benches o Heating o Direct access to restroom facilities o Good access to ice rink floor o Flooring for skates o Clothes hooks for hanging of uniforms o Transition space for new teams coming and "old" teams leaving o Vandal resistant materials o Limited shower needs Relationship: o Access to team player benches or ice surface o Convenient access to "Behind the Curtain" area for ice shows o Convenient access to main building access o Control of use/access desirable Square Footage: 9 Function: Refrigeration Room Major Program Use: None - designated space for refrigeration equipment Program options: None General Features: o Sized to accommodate refrigeration equipment and provide • enough space for maintenance and repair o Lighting levels "high" o Desired access to Zambonie Room o A "secured" access from public o Heat reclamation system possible o Direct access to outside desirable, but not necessary o Control read-outs monitored in general office area Note: Refrigeration Room/Zambonie area should be located adjacent to each other. Square Footage: Currently, it is expected that refrigeration equipment should be sized to accommodate 12 months (4 seasons) use. However, at least initially, the arena will operate with ice for only 6 to 7 months. Soccer will utilize the floor during the spring months. Sufficient space must be provided for further expansion of equipment to accommodate a 2nd ice sheet. Function: Zambonie Room Major Program Use: None - maintenance space Program Options: None Purpose: The Zambonie Room/space shall be reserved for preparation and maintenance of the ice resurfacer. General Features: o Hot!! water for resurfacer, check requirements for temperature and volume o 2-1/2" water supply o Sufficient room height for snow dump o Drain Pit - large enough for snow o Outside access through overhead door desirable o Space for maintenance of equipment o Storage area for other ice maintenance equipment and resurfacer o Storage for hockey game; practice and broomball nets o Room "at grade" or slope not greater than 2% Room Relationship: o Direct access to ice rink o Desired access to building maintenance equipment o Desired access to heating/ventilating Note: Serious consideration to the "grouping" of the Zambonie/Refrigeration/Mechanical Room (heating, ventilization, etc. Sq. Footage: 11 Function: Swimming Pool Major Uses: Recreational, Summer "Fun" Pool Program Options: Swim Club, lap swimming Purpose: The primary objective is to provide an opportunity for fun - open recreational swimming with water as a play element. Lap swimming,other sports use,water polo,swim lessons,scuba lessons, synchronized swim should all be considered as possible program elements. General Features: Since this is a "Fun" pool, emphasis must be on the elements that create fun experiences: water slide(s),water jets,rain falls, rain drops, etc., are probably components of the pool lay out. Also, a large deck space for parent and "sunning". Exposure to the south/west,in order to maximize sun and create a feeling of openness must be considered. Special Considerations: A"zero depth" entry shall be considered. Water sanitation and filtration shall be carefully reviewed giving consideration to recent technical advancements. Incorporation of locker rooms, pool filtration equipment within the ice arena shall be considered. Room Relationship: Direct access to locker rooms, provide for lifeguard office, control point and first aid. Note: Program statements for locker rooms, lifeguard area, control station, etc., shall be prepared at a later date. `2 • 12/5/91 12/9/91 DRAFT • PROPOSED EAMAN ICE ARENA/SWIMMING POOL ) f A1.4.1' i SMA PURPOSE OF REQUEST: The City of Eagan, Parks and Recreation Department is requesting proposals from professional firms for planning andfdesign services relating to a proposed ice arena/outdoor swimming pool. The work required will coiisst of two separate phases: o Phase I will consist of program refinement, site analysis and layout, schematic design and cost estimating for an ice arena and for an:outdoor swimming pool. • o Phase II will consist of detai"ling:of.the design work, contract document phases, bid • and construction supervision. This phase will be contingent on the approval of an anticipated bond referendum needed to finance the construction of the facility. BACKGROUND: The City of Eagan proposed a Community Center complete with ice arena,indoor swimming pool, gymnasium and office area in May of:1.90..The referendum to finance construction of that facility was defeated. • r3 In July, 1990, the City of Eagan appointed an advisory citizens task force to assess the feasibility of constructing an ice areia•and outdoor swimming pool. The committee reported their findings and recommendation ;::ta:tlae::: ....:ccig#!eil in February, 1991, and since that time, the City Council has taken th it recommendation under advisement for a facility. The City Council has authorized City staff to begin the process of hiring a professional firm to assist with developing prelimina :design:And a construction cost estimate in order to proceed with a referendum to be pFesented: i the citizens of Eagan. ............................... ............................. .............................. ............................. ............................. ............................. ............................. ............................. ............................. .................. The City has identified a preliminary architectural program for the ice arena. This program has not been finalized or prioritized. It is anticipated.that the architectural firm would like the flexibility to be involved in the...fi w:stage of this in order to better gain an understanding and an appreciation tor:tlesc;.components. The outdoor swimming pool has been identified as a fun pool with only a •Pril ijiaary architectural program. Cost information on each of these facilities, separately or in combination with each other, is needed from a professional firm. It is expected that the firm that is selected will provide guidance and cost estimating to help die Ctty..ma ).e a'is nal determination to proceed with an ice arena and a referendum, and;provide the necessary concept plan for public review. Construction of the ice arena/swimming pool.fortbe City will be contingent upon the success of the bond referendum. With a su s$sfiil bond•'ii rendum, the City will proceed with these two projects. • 1g • SCOPE OF SERVICES: Under Phase I the selected firm w l..toFidtuc . :i'i v:ie with staff of the previously selected site for the ice arena/pool facility:::: The City currently owns twenty acres of property immediately south of the City Municipal Center, a location that was acquired in the late 1970's for a future community center. The City has done a number of site plans in conjunction with the once propose :commn:;�t 1y center and for the future expansion of the Eagan Municipal Center and Police:Department. The City will be undertaking the civil engineer work related to the site, i e: : oriii:.sEkver;;.water, parking, etc. Coordination with the City will be required. The City intends to finance the facility..:thr ,gh':a:Mond referendum. A referendum has not • been scheduled as of yet, although;.:a;::tj .line•has been developed which places the • referendum in mid-Spring of 1992. To provide 'a' iris:for the referendum and best inform the City voters as to the costs and considerations within the issue, the following architectural services will be required: • 1. Meet with City staff, officials apd the.public to review the preliminary architectural program statement for further* edt_: :definition. 2. Establish a preliminary architectural..p c gtam. 3. Review the proposed site, prepare an overt#:;.concept plan for the ice arena, 1‘ proposed swimming pool, in conjunction with existing City facilities. • 4. Prepare alternate schematic::: atis:::€or ati::jca:::arena with a cost estimate, making modifications to plans as ni; y;be necessary for a preferred plan. 5. Schematic design shall denote the facility layout in relationship to site adaptability, determination of prelimina#ybuildiri systems, i.e., building materials and building form. ............................... ............................. .............................. ........................ ................•...............•. 6. Provide the City with alternate design approaches and utilization of existing technologies for facility components. • 7. Supply support information which::;addresses function, operational costs, aesthetic considerations and the costs for any alterii$ti : 8. Provide a cost estimate for the preferred alternative which will be used as a basis for a bond referendum and for fa iiig xh?e C7ity: 9. Attend necessary meeting 83 :t ::?C? : cil, Advisory Parks, Recreation and Natural Resource Commission, and appointed groups designated to address design and cost factors associated with the: usj . 10. Provide the necessary suppott documentatiol Uor the City Bond Referendum, lb • including the necessary cost estimates, drawings, renderings or revellent information • necessary to conduct that ro rendum. 11. Provide "proof' for further i441itions compatibility; a second sheet of ice; gymnasium or senior center. ...•.•... ...•...•. .....•.•. ••••• FEE STRUCTURE: •• Compensation for the above servic6iiiiiiiki:Pfiii6:1;i0ilf:be under a fixed fee basis. Services provided under Phase II of the contract will be based on any standard fee structure submitted by the firm and agreed to by the City.....:.:Any method of calculation will be acceptable for consideration provid94::::tWO,:::for Phase II is clearly shown and is understood in the submittal of theja.r.c.bitectural firm PHASE II: Contingent upon the passage of the j•Ii•Olifitai.rcjikliiiii;:ifie following additional architectural services will be required by a professional firm: • 1. Meet with the City staff and officials for further refinement and confirmation of the architectural program. • "• 2. Prepare detailed plans for apppval. Consider Oci prepare alternative plans as may •••.•• be necessary. 3. Prepare a palette of materials,:: is s:4nd:::colors anticipated to be used in the construction process. 4. Prepare a detailed plan, after approval, with construction documents and specifications for public bzi ::and cpitstruction. The architect shall prepare all necessary forms for the contact agreea'nents, etc., for contracting and construction of•.............................. ............................. .............................. ............................. ............................. ............................. ............................. the facility. 5. Coordinate the bid opening, make recommendations for awards. . 6. Manage the contract through;aspects:of construction, including continuous on-site • construction and inspections, amenities• !.inspections. 7. Prepare written documents of the construction process, prepare payment requests. 8. Attend all necessary meet.W,s, organizations and present materials required, represent the City's best 9. Provide services not normally associated::with a project of this nature. 10. Payment schedule: The City Sall pay for all sees and items provided by the firm under Phase I, upon completion of the phase or for a schedule mutually accepted by • the City and firm. The Citys ..ll pay for all services and items provided under Phase II on a progress basis, as n jor:eiemeng o :the phase is completed. CONTRACT DOCUMENTS: The City reserves the right to sele # anothei' rm to do Phase II, if there is dissatisfaction, as determined by the City, with tlie::perfoiance, quality and responsiveness of the firm during Phase I. The City will not giiirtie :tfl te:'fin Phase II of the contract. A request for the proposal of intention, is qualified..only by any attachments and thereof, shall constitute the contract. Any ncces$ry Iterations, descriptions of alternatives and services, clarifications, may be covere4.:in:::such documents. In a written request, by either party, the City and the Firm may negotiate ate contract covering the general conditions and price schedule proposed. Any such contract shall supersede the proposal only upon its execution; the proposal continuing in force and affect until that time. KV/bls l9 INSTRUCTION FOR SUBMISSIONS A. Proposals should be sent and all questions and correspondence should be directed to: Ken Vraa Director of Parks and Recreation City of Eagan 3830 Pilot Knob Road Eagan, MN 55121 (612) 681-4660 • 0 A.M. Monday, December 30th. A proposers meeting has been scheduled for 9.3 y, Firms are encouraged to attend this meeting in order to clarify and answer questions regarding the R.F.P. Request for additional information, etc., after this date will not be responded to. B. Proposals must be in a sealed envelope and clarly marked in the lower left corner: City of Eagan, Parks and Recreation Ice Arena C. Proposal shall be received no later than 4:30 P.M., at which time they will be opened. Submit (4) four copies of the proposal. D. The City will review all proposals and notify all proposers of the firms to be interviewed for final consideration. E. Identify firm, address, telephone number and contact person responsible for the proposal; and, if appropriate, information regarding joint venture by two or more firms. F. Proposal shall not exceed 20 face pages in length, 8-1/2"X 11" sheets and soft bound. G. The firm shall include a statement(s) regarding their approach to the project. H. Proposal must clearly indicate the project manager and members of the firm who will be involved in the project and their responsibility for its completion. The proposal must contain the qualifications of key persons assigned to the Project. I. Should the City be able to proceed with Phase II of the project, please indicate who will be the staff/firms involved in the project for mechanical, electrical, structural engineering, etc. Include qualifications scope. ZO J. Provide recent examples of work of a similar nature, size and individuals who may be contacted regarding these projects as references. The projects should be representative of both the firm and Project Architect/Manager who would be assigned to Eagan if the firm is awarded the Project. K. Firms may submit graphic materials (photos, drawings, etc.) illustrating past experience. L. A commitment to begin the work promptly, if selected, and ability to assign persons named to met requirements of work. Selection Criteria for Interview Selection of the firm to provide architectural services to the City shall be based upon the following: A. Responsiveness of the written proposal to the purpose and scope of the project. B. Reputation of qualifications of the firm, project team, staff and support, and associated firms (if any) to provide the requested service. C. Firms approach to the project. Additional selection criteria pertaining to firms of the project, management style, responsiveness to client, public image etc., will be part of the final selection process. Terms and Conditions A. The City of Eagan reserves the right to reject any and all proposals or to select the one considered the most advantageous for the City. Selection shall not be on fee structure alone. B. If, for any reason, the firm selected is not able to commence services under its proposal within 10 days after its award, the City reserves the right to award the contract to the next most qualified firm. C. The City requires affirmative action, and therefore, the firm selected shall not discriminate under the contract against any person in accordance with federal, state and local regulations. D. The City shall pay the Firm for services on the basis of the fixed fee for Phase I, and an agreed upon fee for Phase II. at• E. If, for any reason, the firm shall fail to fulfill in timely and proper manner the obligations under the contract, the City shall reserve the right to terminate said contract by specifying the date of termination in a written notice to the firm at least thirty (30) calendar days before the termination date. In this event, the firm shall be entitled to just and equitable compensation for any satisfactory work completed. F. No elected official or employee of the City who exercises any responsibilities in the review, approval or carrying out of the proposal or contract shall participate in any decision which affects his or her direct or indirect personal or financial interest. G. The firm shall not assign any interest in this contract and shall not transfer any interest without the prior written consent of the City. 22 I ARCHITECTURAL FIRMS The following is a list of architectural firms that have previously expressed interest in the Ice Arena, City project, and have a background in similar type facilities. Staff has made no attempt to pre-qualify any firm that is on this list. Names of firms on the list appear at random. 1. Cording - Natwick-Hilbert Architects 431-4433 7300 West 147th Street Suite 504 St. Paul, MN 55124 Contact: Wayne Hilbert 2. Ankeny, Kell, Richtor & Associates 645-6806 821 Raymond Ave., Suite 400 St. Paul, MN 55114 3. Hammel, Green and Abrahamson (H.G.A.) 332-3944 1201 Harmon Place Minneapolis, MN 55403 4. B.W.B.R. Architects 222-3701 400 Sibley Street Suite 500 St. Paul, MN 55101 5. Adkins Association, Inc. 224-1358 901 Jefferson Ave. St. Paul, MN 55102 6. Bonestroo, Rosene, Anderlik & Associates 636-4600 Bob Rosene 2335 West Highway #36 St. Paul, MN 55113 Additional firms may present themselves as having an interest in the project. Does the Council wish to limit the number of firms receiving R.F.P.'s, pre-qualify firm receiving R.F.P.'s or allow any firm to submit - regardless of background, size or condition. a3 cc... I. FACILITY PLANNING '' 3 .l', .,The leisure revolution 1 A lthough commonplace in Kingdom. The facilities built at that Canada and Europe, leisure time were referred to as"thermae"and were the centers of leisure and recre- pools have yet to become a anon, with people of all economic orders using the baths for cleansing. mainstay of U.S.facilities. With sport and enjoyment. their decent inclusion in as f. Bathing has passed through many stages of development through the recreation centers and ages.At times it has been completely prohibited and denounced as a sin; colleges, though, that at other times, it has been regarded may soon change. as a medical necessity—a prerequi- site of well-being. In general, swimming pools in North America have traditionally been char- by Robert J.Johnston and Aquatic facility construction dates to actezized as athletic facilities.Typically Vic Davies the times of the Roman empire. At developed in 25-meter, 25-yard or 50- the start of the Christian era, many meter lengths, pools have been gov- baths were built throughout the erned in design by the prescriptive Mediterranean and even the United rules of sport.While innovation is cer- v011,--400004--' - -— 'nib... ...di 1111 _ii, :711. 111111 • ,� lidi�► ":"y1 - SI IN PI 14 i = - jr.il 011• r �) I- ter. .... -try T r ...... rn Y wt- .Rf�` .-. - - 24-x` r i +" < r - 4.. ` All 411W ili . .may„-`_.. The leisure pool at the Shoreview(Minn.)Community Center combines a six-lane,25-yard lap pool with a zero depth beach/shallow play 1 1 area and a 150-foot-long,20-foot-high water slide.Photo©Rick Armstrong,courtesy of BWBR Architects. December 1991 ATHLETIC BUSINESS 69 ai tainly possible in designing these fixed- covery that is often lacking in more physically and philosophically) area, format competition facilities, these traditional competitive facilities. Pools there may not be a second visit. pools generally lack flexibility and serve where the "contents" matter more There are a variety of ways to cre- a relatively small portion of the popula- than the "container" can become ate moving water in order to stimu- tion. Combining the lack of revenue adventure playgrounds for adults as late usage. The most expensive, but generated because of low usage with well as children. Designing a leisure clearly a very popular feature, is a the high operating costs of aquatic wave pool. In Europe, where leisure facilities has caused some pools to pools have been a fact of life for many become financial albatrosses that hang years, the appeal of wave pools has around the necks of their owners. been overwhelming. Designing a leisure The objective of a wave machine is In the 1990s, leisure time is complex is often less to create waves indoors that will increasing. To serve the growing por- break along a shallow"beach."Waves tion of our society that is demanding a science applied to are created by pneumatically or leisure activity space rather than for- l7Uildiil than a science hydraulically powered equipment mal, programmed activity areas, and g forcing air through a chamber into the water, creating a rolling or wave to offset the high cost of aquatics applied to people. � � 1 facility operation, free-format, free- motion. Typically, three or four play leisure centers are being con- chambers are provided, which will strutted and successfully operated. allow for a variety of wave patterns to It is interesting to note that in one complex is often less a science be formed,such as parallel,angled or study in Sweden,the average usage of applied to building than a science diamond patterns. selected leisure centers was 4.2 visits applied to people. To be effective, a wave pool should per resident per year, whereas the Unlike facilities for sport,where the be a minimum of 26 meters (28 usage of traditional swimming pools attraction is the activity itself, leisure yards) in length with a more desir- was 2.5 visits per resident per year. facilities are much more dependent able length being 35 meters (38 This, combined with the fact that the upon physical or facility attraction. yards). For safety reasons. the pool entry charge per person in a leisure How does one attract usage in a should have an average maximum pool is normally four to five times leisure complex? depth of approximately 1.2 meters (4 higher than that of a traditional pool, The answer is twofold. First, the feet). To make the waves break, the clearly shows the economic advantage facility must be environmentally pool tank floor must be gently sloping of leisure pools. comfortable. Second, there must be upward toward the zero-level beach. These leisure complexes offer a water in motion. Moving water will The maximum slope should be about sense of wonder, enjoyment, excite- create the initial appeal, but unless 1:12 with a more preferred,but more ment, stimulation and sense of dis- the pool is a comfortable,warm(both space-consuming, slope of 1:20. c nn _..AND ENJOY SUMMER YEAR-ROUND i __ Architecturally designed Atria enclosures for pools. : . - spas and patios provide the most advanced / environment on the market today.Our unique ifs;_ motorized opening roof system creates natural air circulation throughout the entire structure for total ,• �� comfort. I Atria structures are available in single or double r �. �" -: _�,� slope configurations and can be freestanding or • % � attached to an existing building.Choose from s �� �� r, standard widths of 16'to 50'and lengths to suit r �. +1 i .�.-- _ your needs. 14 *�.i t .; �— �• '�I� To find out more about creating an atrium for �' ,, _ :�. `, your life style.call 1-800-558 0467 for our free !Ir, "-, ..� .3, _,_ _ E. ` , �a brochure and the name of your local sales i, representative. I — I t _ 17 Jltria, Inc. -. -..z _ _- f n-,:,- .� Sutt�„,),„,of Sure,SAy nonu[r, In, .,. -- - 1030I North Enterprlse Drive Mequon WI 5309 ...c ['hone:(4141 242 1920 fAX:414 242-1409 70 ATHLETIC BUSINESS December 1991 n Circle 6$on R•ply Car N. To add additional interest along the ly slows at the end of the slide as the Within a leisure pool area,the need edge of a wave pool or as a stand-alone slope reduces to a horizontal along for a warm-water swirlpool cannot be feature, it's possible to create a water the deceleration area Thus, injury is overemphasized.This feature element rapids channel. Normally, people will virtually impossible and people of all typically becomes the social nucleus sit in an inflatable flotation device such ages can safely use the slide. of the leisure center. To provide a as an inner tube and float through the The attraction of water slides can be space that serves this social need,the . channel. In order to create excitement seen in an example from Edinburgh, swirlpool should be designed to allow the water should move at about 2.5 Scotland,at the Royal Commonwealth for conversation between users. In meters(3 yards)per second. Pool,which was originally constructed addition, it's useful to have the In order to maximize usage poten- in 1970 to host the Commonwealth swirlpool raised out of the deck so tial, it's also possible to incorporate a Games. In a recent renovation project, that a raised curb is formed, which 25-meter or 25-yard lap swim or three water slides were constructed, allows people on the deck to sit and competition course into a wave pool all at a length of approximately 40 converse with people in the pool. facility. Doing this makes it possible meters (44 yards). When opened for � has that build- minimum,stage swim competitions or, at a public use, the water slides attracted Experience minimum, support lap swimming more than 35,000 users over a two- ing two separate pools is best if it's activities. Likewise, it's also possible day weekend. affordable. This allows programmed to deepen a portion of a wave pool to support diving activities. A very popular attraction at virtu- ally all leisure centers is a water slide. There, users slide down a fiberglass- - • V - rbeenmore Waves are created by .r e the real game pneumatically or i hydraulically powered `' %<` Pool Splash and Slam equipment forcing air . Basketball scores big . . points with its regu- through a chamber into = _ lotion size rim and ". % the water, creating a "' ' backboard. With Its 14 rolling or wave motion. t a1 unique overhang out t g \ into the pool, layups ,. . and ball returns guar- reinforced,molded trough or tube on a ' `` antes smooth shooting. Splash and current of water. In general, the high - - _ _ Slam's superb break-away system keeps er, longer and steeper the slide, the rim-hangers and slam-Bunkers from hurting themselves or damaging the the device Certainly the attractive should alsolpro- unit. Now all sizes of players can join in the fun, with Splash and Slam's vide for curves, twists and turns to easy height adjuster. You can select from 2' to 6', and no tools are attract the attention of users.Ideally,a required! The water filable base, aluminum and fiberglass structure water slide should be about 60 meters guarantee endless hours of action-packed fun. (65 yards) in length to give a suitable ride.The slide can run both inside and outside the building to expand length Each Splash and Slam has , potential and to become an external a full 3 year warranty. feature of the building. The best in the business. If possible, a number of slides , should be provided to allow for a vari- ety of experiences. In Europe, where _ `W water slides have been in use for Perfect for Commercial use at •Highschools �'i >> ,,, •Coll es • Park and Rec. • Resorts 'Condos many years, major concerns over e9 `� _i I �„ injuries associated with landing in the *Apartments 'Clubs 'YMCAs 'Military Bases �I water at the end of the slide have *Regulation Size •Easy Height Adjustment �� ., ��J} arisen. It has been shown that most i�''= i % *Unique Break-Aw •Portable •' injuries in a leisure pool area result q when water slides drop users into Rim System *Durable Construction ;`�` water at an unsafe angle or into water Call today for a free brochure. that's too shallow. Obviously, for 1-800-798-9646 small or young users,landing in deep water also presents a safety hazard. , ID r• .v.... To combat these problems, water {_ slides now usually terminate with an on-deck deceleration or slow-down r 4. lane. The user does not actually land 1503 N. F Street, Elwood, IN - in a pool of water,but rather gradual- FAX (317) 552-7773 Circle 69 on Reply Card December 1991 ATHLETIC BUSINESS 71 a( activities such as learn-to-swim competition facilities allows the facility the advantage of building leisure- classes to be staged in one pool, to be used by students who cannot based facilities. Doing so creates a i while the other is used for leisure swim or who merely want an area to year-round resource that will serve activities. As with other multi-use socialize or relax. not only the 5 percent of the popula- facilities, an operational dilemma is In terms of operating costs,the dif- lion involved in competitive swim- presented if groups of people want to ferences can be quite dramatic. ming, but all ages, including those use a facility at the same time. Traditional competitive pools often interested in fitness, recreation and Building separate areas allows this socializing. operational compromise to be While it is common to see leisure reduced or eliminated. pools being developed, it is also typi- Currently in Australia and New cal to renovate or retrofit existing Zealand, an interesting "leisurizing" facilities to include leisure elements. of existing outdoor 50-meter pools is Constructing leisure With an investment of$500,000 to now occurring. In those countries, areas in addition to $1 million, it's possible to create a many people are becoming aware of leisure facility that will see opera- the increasingly harmful effects of the competition facilities tional returns jump from 35 to 75 or sun's rays. Many municipalities are 85 percent. Most of these renovation now enclosing outdoor 50-meter Mows the facility to be projects do not involve the creation of pools built during the 1960s, reduc- used by students who a wave pool, but consist of providing ing the pool to 25 meters in length other water devices, such as slides, and converting the remainder to a cannot swim or who water cannons, a tots pool, water leisure pool. Western Australia, with merely want an area mushrooms or bubble machines. its Southern California-type climate, The development of leisure facilities is leading the way in this regard. to socialize. is a recent but powerful force. The Although it has not happened United States has yet to feel the extensively in the past, there is now impact of the leisure pool revolu- interest being shown by colleges and tion—but brace yourself. because universities in providing not only corn- operate at between 35 to 50 percent leisurization is on its way. ❑ petition-format aquatic areas,but also return, whereas leisure pools can leisure spaces.As operating dollars for operate at between 75 and 90 per- Robert Johnston, MRAIC, is princi- educational institutions become cent return. pal of Robert J.Johnston&Associa.tes scarcer, many schools are looking for In North America, the leisure pool Ltd. of Calgary, Alberta, and Vic increased public usage and perhaps phenomenon is most profoundly felt Davies, MRAIC, is principal of Vic increased public awareness. Con- in Canada. Because of the harsh cli- Davies Architects Ltd. of Victoria, structing leisure areas in addition to mate, many communities have seen British Columbia. �___ FREE! ' 11 s`' 104-Page Commercial WATER 0 Pool Supply Catalog Selt V' SPECIAL NEW - de �1 ,1 T---1 �.."`'' PRODUCT . ,"�' ``" "" 1 '. �. Slip-resistant treatment 'fir reduces slips on wet tile, concrete, iM -. .:o. ` - ----4*-----.---!-; ,- and porcelain floors THE ULTIMATE FITNESS MACHINE! CHEMICALS • PARTS • EQUIPMENT • SUPPLIES COMPLETE 20 MIN. EXERCISE PROGRAM INCWDEDI SCIENTIFICALLY ENGINEERED AND DESIGNED FOR " �:� REHAB, CARDIOVASCULAR CONDITIONING, .7,`,._ �_;� prochlor WEIGHT LOSS, ARTHRITIS, LOW BACK PAIN,TONING ,- , :' l �\') SATISFACTION GUARANTEED! .. .._, ,, I ,` J� FREE VIDEO &COMPLETE TOLL FREE (800) 666-7665 CALL (407) 585-0754 24 HRS Mpis./St. Paul (612) 636-7665 ,,. a AQUATIC Fax (612) 636-8488 YMCA £FITNESS �.,K .r,..e..w s.m.. PRODUCTS- ....cam. nec,.+w -G1'.rx%CJ CLASSIC POOLS PLUS, INC. Plaza 222, South U.S. Highway One, Suite 202, Tequesta, FL 33469 4 111111 I 1458 W. County Rd. C, St. Paul, MN 55113 See us at Booth 128 in San Antonio 72 ATHLETIC BUSINESS December 1991 Circle 71 on Reply Card Circle 72 on Reply Card al 1992 - 1996 PART I PUBLIC FACILITIES Community Single lam. G.O. Project Title Invest. Fund pond Fund Bond Ref., 1,992 Land Acq./Fire Station #6 $100,000 Ice Arena Facility & Outdoor Swimming Pool 500,000 $850,000 $3,650,000 Municipal Center Site Preparation 500. 000, TOTAL 1992 $1, 100, 000 $850,000 $3,650, 000 1993 Law Enf./Municipal Center Expansion $2, 500,000 Fire Station #6 and Equipment 1.400. 000 TOTAL 1993 $3,900,000 1994 None 1995 None 1996 None TOTAL PUBLIC FACILITIES $5,000, 000 $850,000 $3, 650,000 SUMMARY Law Enforcement $3,000, 000 $3,000,000 Ice Arena & Outdoor Pool 500,000 $850,000 $3,650,000 5,000, 000 Fire 1.500.000 $5,000, 000 $850,000 $3,650,000 $9,500,000 PART 11 EQUIPMENT REVOLVING FUND REQUESTS 1992 BUDGET NO. UNIT TOTAL DEPT ITEM DESCRIPTION REOST COST $ AMOUNT DATA PROCESSING 3 HPVectra 0S25 PC's 9 4,600 41,400 3 HP LaserJet III Printer 2 1,900 3,800 3 BCA Printer (PD Dispatch) 1 900 900 3 E911 Printer (PD Dispatch) 1 800 800 3 Label Printer (PD Records) 1 400 400 3 Okidata 391 Printer 6 800 4,800 3 NP 700/92 Terminal 2 800 1,600 3 Baytech Buffer auto switch 2 800 1,600 -3- HPWeetro-ES/1 --------4--- - -980-- -41.890-- 4--- l ampanded-alemor-y- - - --3.-- - .400- 3 Computer Tables 6 150 900 3 2400 baud modem 1 600 600 3 PC Locks 4 60 240 3 Printer memory upgrades 2 500 1,000 3 Hansen Utility Software 1 3,000 3,000 . 3 Water Quality Software 1 1,000 1,000 3 Parks Design Software 1 2,000 2,000 3 PD Property Rm Software 1 1,500 1,500 3 Fire CAD Software 1 2,000 2,000 3 DrawPerfect Software 4 350 1,400 3 PC Testing Software/upgrades 1 1,500 1,500 3 Microsoft Mouse 6 105 630 3 UltiMap GIS Software 1 22,500 22,500 -3- Ape4(.o Wkatat-ice- 4- 33,=00 - 33,500 * -3- Ca4aamp-T mal 24a-ptottee -a-- -16s 416.14100-* Subtotal dept 03 -430,390 93,570 FINANCE/CITY CLERK .4-- Cash--Reg i=on- -4- -147400-- 407000- Voting Machines -Optech III 6 6,850 41,100 5 Voting Units 50 175 8,750 Subtotal dept 05 497850-- 49,850 COMMUNITY DEVELOPMENT 7 Inspection Vehicle 1 14,000 14,000 Subtotal dept 07 14,000 POLICE 11 Unmarked Patrol Supervisor Squad 1 14,100 14,100 11 Unmarked Investigator Squad 1 .14,500 14,500 11 Patrol Cars-fully equip replacement 3 14,500 43,500 11 Marked Patrol Car - New 1 23,100 23,100 Subtotal dept 11 95,200 *A lease program will be considered for the Ultimap hardware. 0 47 PART II EQUIPMENT REVOLVING FUND REQUESTS 1992 BUDGET . NO. UNIT TOTAL 1 DEPT ITEM DESCRIPTION REQST COST i AMOUNT FIRE 12 Pumper Replacement-Unit 6 1 205,000 205,000 12 Battalion Chief Vehicle Replacement- Utility 4-Wheel Drive Vehicles 2 17,000 _ 34,000 12 Gamma Goat Equipment-to DNR Specs 1 6,000 6,000 Subtotal dept 12 245,000 PUBLIC WORKS/ENGINEERING 21 Plan Size Plain Paper Copier 1 15,000 15,000 21 Engineering Software 1 12,000 12,000 21 New 4-door Passenger Car 1 12,000 12,000 Subtotal dept 21 39,000 STREETS 22 TRAILER 1 4,000 4,000 22 PLOW & WING 1 17,500 17,500 Subtotal dept 22 21,500 PARKS AND RECREATION 31 Truck Box Replacement-Unit #314 1 7,000 7,000 31 Grounds Master Replacement/Attachment N/A 27,000 31 Utility Vehicle 1 8,000 8,000 31 Replacement of Unit #306-4x4 w/plow 18,000 31 Tractor Replacement-Unit #321 1 30,000 30,000 31 Reel Replacement-Unit #329 1 15,000 15,000 Subtotal dept 31 105,000 GRAND TOTAL EQUIPMENT REVOLVING X729,4900- 663,120 3 December 13, 1991 MEMO TO: CITY ADMINISTRATOR HEDGES FROM: MIS COORDINATOR MORAST SUBJECT: 1992 CAPITAL OUTLAY REQUEST Personal Computers (PC's) Request:9 Fire Stations (5) : For stations #1 - #5. Used for address routing, hazardous material record information and eventual communications link between all fire stations and the CDS Fire and Police Information System. Parks and Recreation Department(2) : Maintenance Facility_ - Used for Logis communications into Park and Rec Facility Reservation Application and for the new Park Operations and Maintenance Application. This application tracks the type of equipment, supplies, and staff that are needed for all city facilities including ball fields, park buildings and shelters in accordance to what type of activity is occurring at that particular city facility. Park and Rec Department - Used for Logis communications into Park and Rec Registration and Reservation Information System and League Scheduling Software. The League Scheduling Software schedules all adult sports, teams and players to appropriate field or facility. We had over 3,000 players and 230 teams for summer softball alone. Police (1) - This clerical position needs an upgraded PC due to increased responsibilities with data entry into police records system and normal police clerical typing. Current PC is not efficient for the type of work being accomplished. The current PC will be moved to another location. Finance (1) - This PC will be shared by all finance staff that do not presently have Personal Computers. They will use the PC for current city supported software applications and with the new Logis financial system. The new financial system has many user defined areas and is so flexible that the finance department will be able to design and generate most of their information and reporting needs. Data Processing Capital Outlay Request Page - 2 - GIS/ULTIMAP - The GIS software, UltiMap, is the geographic information system that the city has shared in the cost and development of with Dakota County and other Dakota County cities. This software system fully integrates automated mapping and facilities management, geographic information and computer aided design and drafting for engineering applications. This is the type of integrated software that all city department use for data sharing. The county has had the responsibility of completing the city's base map. The base map includes; property boundaries, plat, parcel and lot and block, center lines, right of way, physical features (fences, building, contours, water, easements, elevations and wooded areas) . Part of the base map is completed for the city of Eagan. The city can start data entry for these areas as soon as training is completed and a decision is made on the equipment. All department will be entering data, called layers, into the Ultimap System. Some of this type of information is currently manually updated by city staff (i.e. city street maps, sewer and water location maps, utility index maps, etc. ) . The advantage of an integrated system like Ultimap is that it can reduce duplication of efforts and inefficiencies resulting from various departments or units of government maintaining similar information or maps for different purposes. GIS can provide virtually any information about a defined area in graphic or report format. Additional Capital - Because of the increased demand for more information, it is necessary to add additional printers and other peripherals to a department so that the information can be processed faster. Instead of having 8 people on one printer (Finance) another printer is added so that 4 users can share a printer. This eliminates a tremendous amount of backup especially during peak periods. The mice (mouse) are used with 6 of the software applications that the city will purchase in 1992 . 3 MEMO TO: CITY ADMINISTRATOR HEDGES • FROM: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE DATE: DECEMBER 11, 1991 SUBJECT: 1992 CAPITAL EQUIPMENT REQUEST Included in the 1992 capital equipment request for the Finance/City Clerk Department are a cash register, six (6) Optech III voting machines and fifty (50) voting booths. The cash register is a microcomputer which will allow accounting records to be updated when cash is received. It is intended to be a labor saving device which will eliminate a great deal of the summarization and subsequent entry of daily cash receipts. The intention is to coordinate the use of a sophisticated cash register with the new financial system when it is implemented. An intermediate step also requiring coordination will be the scanning of utility payments to record payment in both customer accounts and in City financial records. The estimated cost is based on experience in Coon Rapids with this type of system. The election equipment which has been ordered to take advantage of 1991 prices is needed as a result of the City going from 14 to 20 precincts. The need for that change is well documented and has previously been discussed. Given the current status of the financial conversion, I do not believe there would be a serious disruption to 1992 activities if the cash register were postponed to 1993. I do not believe that it should be eliminated permanently, but an additional one year delay would be manageable. If, however, a decision is made to seriously consider monthly utility billing, new equipment will be required to keep from getting even more labor intensive in cash receipting operations. Please let me know if you would like any additional information. Financ ada ) rector/City Clerk EJV/vmd 3_ � . MEMORANDUM TO: TOM HEDGES, CITY ADMINISTRATOR FROM: DALE C RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR DATE: DECEMBER 13, 1991 RE: 1992 CIP REQUEST The community development department has included a request for $14,000 for the replacement of one inspection vehicle. Presently, we have two vehicles--one 1979 and one 1980---with an excess of 80,000 miles. We're looking at replacing one of the two vehicles in 1992, depending on which has the most rust and requires the most maintenance. Community Development Director DCR/mg police department F�t PATRICK J.GEAGAN Chiet of Police KENNETH D.ASZMANN city of eagan Opera[ionsCaptain 3830 Pilot Knob Road THOMAS EGAN Eagan,Minnesota 55122 Mayor Phone: (612)454-3900 D FAX: (612)454-0718 PAMELA ON MELA McCREA TIM PAWLENTY THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk December 9 , 1991 TO: TOM HEDGES, CITY ADMINISTRATOR FROM: PAT GEAGAN, CHIEF OF POLICE SUBJECT: POLICE DEPARTMENT EXPLANATION FOR EQUIPMENT REVOLVING FUND REOUEST The Police Department originally asked for a total of ten marked and unmarked squad cars for the department. After a suggestion, to the Council by Police Administration that we run our squad cars to 100, 000 miles rather than 70, 000 miles, we were able to reduce the number of required squad cars to six for a savings of $52 , 000. Patrick J. Geagan Chief of Police • THE LONE OAK TREE.. .THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer MEMO TO: City Administrator Hedges FROM: Fire Chief Southorn SUBJECT: Capital Equipment Proposal explanation As requested in your 12/5/91 memo, the following is a brief explanation of the Capital Equipment items required by the Fire Department for 1992 . Under Data Processing: Five (5) HP Vectra QS25 personal computers will be utilized in each of the Fire Stations, first as a means of generating directions and routing from each station to the address of an incident. Second usage will be to capture the massive data associated with the hazardous materials stored or utilized by each commercial establishment in the city. This includes those companies emergency or contingency plans which must be furnished to Public Safety Departments as a requirement of the Community Right to Know. Ultimately these computers will serve as a communication link between the Police CAD system and the individual stations. Under Fire Department: Pumper Replacement for Unit 6. This item is to replace a 1971 Ford pumper which has severe body deterioration and an extremely critical tank condition. Refurbishment of the body and replacement of the tank would be excessive and could not be justified for a 20 year old vehicle. Battalion Chief Vehicle Replacement: The two Battalion Chief's vehicles are old Police Squad cars which were taken out of service by the Police Department due to high mileage and the potential for major repair expenditures. These two vehicles have served our needs up to this time, however they are now reaching a point where their reliability is becoming questionable. We have had these vehicles in service for approximately 3 - 5 years AFTER they were retired by the Police Department. Each of these vehicles now have between 90, 000 and 100, 000 miles. Replacements for these vehicles will be with utility 4 wheel drive vehicles to allow access to off road incident sites and added ability to respond during inclement winter conditions. Gamma Goat Equipment: The Gamma Goat is a 6 wheel all terrain vehicle which was acquired from the DNR to be used for wildfires, particularity in the river bottoms. DNR requires us to equip the vehicle with seat belts, roll cage, 200 gallon tank, and a pump. Also the vehicle must be painted, fitted with lights, radio, siren and hearing protection. To date our operating budget has not allowed us to fulfill that requirement. If there are any other questions or additional equipment required, please contact me at extension 771. MEMO TO: TOM COLBERT, DIRECTOR OF PUBLIC WORKS FROM: MIKE FOERTSCH, ASSISTANT CITY ENGINEER DATE: DECEMBER 12, 1991 SUBJECT: EQUIPMENT REVOLVING FUND REQUESTS 1992 PROPOSED ENGINEERING BUDGET Department 21 has three items identified for consideration under the Equipment Revolving Fund in the 1992 proposed budget. They are as follows: ITEM COST Plan Size Paper Copier $15, 000 Engineering Software 12,000 Inspection Vehicle 12, 000 The existing plan size paper copier is currently being utilized by all departments in City Hall in addition to Public Works Maintenance personnel. The existing usage of the current machine is approximately 13, 000 linear feet of paper per year. The machine is rated for use of approximately 6, 000 linear feet per year. As a result, the maintenance/operating costs of the machine currently costs the City approximately 8G per linear foot of paper. The plan size paper copier proposed in the 1992 budget is rated for usage at approximately 35, 000 linear feet of paper per year. The operating cost of this new machine is approximately 4G per linear foot of paper. Since the initial preparation of the 1992 proposed budget, Engineering has done additional research into the cost and sizing for plan size paper copiers. As a result, the vendors who have previously given us price quotes on the 35, 000 linear foot copiers have identified to the City that a medium size plan size plain paper copier is available which has a capacity of approximately 25, 000 linear feet of paper per year. This medium size copier has an estimated cost of approximately $12,500. Given the fact that the existing copier is proposed to be transferred to the Maintenance Division, the capacity of the copier for usage at City Hall could be reduced to the 25, 000 linear feet per year size copier. As a result, the line item of $15,000 for the plan size plain paper copier can be reduced to $12,500. This results in a savings of approximately $2,500. The second item identified as Engineering Software has a cost of approximately $12, 000. Currently, Engineering staff has no computer software to assist them in the detailed design necessary for the preparation of plans and specifications for street and utility construction within the City. All design work at this point is done by long hand. The Engineering Software provides the efficiency and accuracy required in the preparation of detailed plans and specifications. The software provides staff with the necessary tools to ultimately reduce significantly the City's reliance on outside consulting engineering services. . 3 Page 2 The final item which Engineering has identified in the 1992 budget for funding under the Equipment Revolving Fund is the replacement of an existing inspection vehicle at a cost of approximately $12,000. As you are well aware of, currently Engineering is utilizing old squad cars for inspection vehicles. When these vehicles were taken out of police service at approximately 85,000 miles, Engineering would utilize these vehicles for another 2-4 years depending upon the condition. When the condition of the old police vehicle had deteriorated to - a point where it wasn't efficient to repair it anymore, the vehicle was replaced by a newer vehicle taken out of police service. Since the Police Department is keeping cars in service for a longer period of time, approximately 100, 000 miles, there is little or no useful life left in the vehicle. As a result, Engineering can no longer rely on the transferlof vehicles from the Police Department to Engineering for its insile ion vehicles. Assistant City Engineer MPF/jj _3E?) DEC-11-'91 WED 16:59 ID:EAGAN MAINT FACILITY TEL NO:681 4360 #1620 P02/02 MEMO TO: THOMAS COLBERT, DIRECTOR OF PUBLIC WORKS FROM: ARNIE ERHART, SUPERINTENDENT OF STREETS/EQUIPMENT DATE: DECEMBER 11, 1991 SUBJECT: DEPARTMENT 22 - 1992 CAPITAL OUTLAY REQUEST Account # Description Cost 4570-1 One 10,000 lb. trailer $ 4,000.00 Presently we are using our skidsteer trailer to transport our 5-ton roller. Because of the weight of the roller and the difficulty in trying to utilize both pieces of equipment in the same day, a new heavier built trailer is needed. It is also time consuming and inefficient to load and unload each piece of equipment several times each day. The rental of a trailer would probably cost $1,600 a season. 4370-2 One plow and wing $17,500.00 The existing plow and wing on Unit 125 (tandem) has been damaged severely and because of the unusual snowfall this season it would not be prudent to make extensive and costly repairs. We would prefer to replace it with a new sectional trip cutting edge plow and wing similar to the plow we specified for the new single axle truck that was purchased in 1991. This type of plow is more durable and is less susceptable to damage. ay.=„4 g4e,211- Arnie Erhart Superintendent of Streets/Equipment AE/nab strt:colbert.345 1992 PARKS AND RECREATION CAPITOL EQUIPMENT REQUEST Grounds Master Replacements/Attachments $27.000 The department has two groundsmasters #334, #335, which were previously scheduled for replacement in 1992. Given the high use and desirability to keep the equipment to a 6 - 7 year replacement cycle, it is important that these two units be replaced in 1992. In addition, as part of the replacement staff will be replacing the blower and the broom unit,which is included in the acquisition cost. Utility Vehicle $8,000 The department would like an approval to acquire a second Cushman vehicle for the department. Two years ago the department bought such a unit to assist with ballfield dragging, weed spraying and application of fertilizers, etc. This unit has been quite successful and useful and with the expansion of additional fields the department is requesting a second unit for $8,000. Unit 306 Replacement $16,000 This is a 1985, 4X4 with plow and has been a real "work horse" in the department. Due to the use for plowing of Cul-de-sacs, rinks and also other heavy duty tasks, the 50,000 miles on the vehicle are all hard miles. Its expected service life of seven (7) years has been fulfilled and therefore replacement before significant repair becomes necessary must be considered. Replacement of the 4X4 with plow is expected to be a net cost of $16,000_ Unit 321 - Tractor Replacement $30,000 This twenty year old unit is one of the first pieces of mobil equipment acquired by the department and has done a variety of tasks over the years. In recent years its primary use has been that of dragging ballfields, a 2nd unit for fertilization and ballfield blading. The chief mechanic has identified this unit as a high priority for replacement as it appears the unit will require some extensive overhaul work. It's being recommended that this unit be replaced with a similar unit, such as the Case tractor purchased two years ago; it would be compatible with equipment interchange. Unit 329 - Reel Replacement $15,000 Unit 329 is a 1975 Toro Parkmaster Reel mower. The unit is in good condition, but the reels - after years of use - need to be replaced. The blades are the most costly component of the reel and suffer the most wear. Although, it's possible to replace just this, it is likely that additional repair parts - gears, bed knife, etc., would also be required. Staff is recommended replacement of the entire reel (there are seven) at a cost of $15,000. '0 Vehicular and Mobile Equipment Unit #314 - Truck Box Replacement $7,000 This unit is a 1985 one-ton Chevrolet 4X4 truck with box. This vehicle was scheduled for replacement in 1992 at an estimated cost of $25,000. In reviewing the condition of the vehicle, it is in reasonably good condition, although it shows wear. However, the box is severely rusted, therefore there are two alternatives to consider. (1) Push back the entire vehicle replacement until next year and replace the entire vehicle and box or (2) Replace the box on the unit. Staff believes that this ,expenditure is justified and that the vehicle could still operate successfully for another three to four years given the good condition of the truck, and the type of work the unit performs.