11/26/1991 - City Council Special 410
AGENDA
SPECIAL CITY COUNCIL MEETING
Tuesday
November 26, 1991
5:00 p.m.
I. 1992 GENERAL FUND BUDGET
1992 PUBLIC ENTERPRISE BUDGET
1992-1996 C.I.P.
II. DEVELOPMENT FEE SCHEDULE
• III. DIRECTION/RECREATIONAL CENTER
IV. OTHER BUSINESS
1) TRUTH IN TAXATION INFORMATION
2) MN TAXPAYERS ASSOCIATION GUIDE
V. EXECUTIVE SESSION - COLLECTIVE BARGAINING
AGREEMENT
VI. ADJOURNMENT
•
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: NOVEMBER 22, 1991
SUBJECT: SPECIAL CITY COUNCIL MEETING/NOVEMBER 26, 1991
The work session/special City Council meeting scheduled for Tuesday, November 26, 1991
at 5:00 p.m. will address a variety of issues with the most important agenda item being the
proposed 1992 general fund budget, public enterprise budget and five (5) year capital
improvements program. Certainly, the truth in taxation hearing, scheduled for December
3, relates directly to the general fund budget. A consensus on the general fund budget is
important for that reason. The public enterprise fund budget was presented at the October
22 meeting without the line-item worksheets. Those worksheets are included on pages if
through for your review. The five (5) year capital improvements program budget will
also require a consensus, especially on Part I,to allow staff and the City Council to continue
with the planning process for a bond referendum in the spring of 1992.
For additional information, refer to the section that includes both the general fund budget
and public enterprise fund budget (pages 1 through 38) and a separate section that
• includes the 1992-1996 CIP actual projects for Part I and summary of equipment and capital
projects for Part II and Part III (pagesgthrough t ). An explanation for Part I, Part II
and Part III is available in the CIP narrative prepared by the City Administrator (pages
through it.
In summary, the City Administrator is looking for direction on all three (3) budget
documents.
The development fee schedule study is scheduled on the agenda for Council review and
discussion. Staff had hoped to further evaluate the data and make a detailed apple to apple
comparison of the data. It is always difficult to compare this type of data without doing an
in depth analysis to determine whether fees, rates or other financial data is truly
comparable. An example of the inaccuracies in reporting data is clearly represented in the
comparison of information as presented in the Minnesota Taxpayers Association Educational
Guide which is included with the fact sheet the Director of Finance has prepared analyzing
the data. Staff is still hopeful to provide an additional breakdown and analysis of the
information as presented for the development related fees study prepared by Community
Development.
Also enclosed on pages t through I is a memo entitled "Process for Continuing
Consideration of the Ice Arena/Outdoor Swimming Pool Facility." In order to meet a
rather tight schedule for considering the ice arena/outdoor swimming pool facility bond
• referendum, direction on many of the issues raised in the City Administrator's memo will
be necessary as soon as possible.
Also included as "Other Business" is a copy of pages 14 and 15 of an educational guide for
Minnesotans prepared by the Minnesota Taxpayers Association and entitled, Understanding
Your Property Taxes 1991. These pages illustrate a per capita breakdown by service
delivery for cities with population of 20,000 to 50,000. The Director of Finance has analyzed
the numbers that were reported to the State Auditor, information used for preparing the
MTA report, and the data includes senior housing, cable tv franchise, HRA, recycling, debt
service funds, interest in fiscal charges, including special assessments, which dramatically
skew the numbers reported in the MTA guidebook. Also, the population figure used was
42,558, which is considerably less than the actual population for 1990. Gene's revised
number for general fund purposes only,which are the categories listed on pages 14 and 15,
represent a per capita number of $235.06, considerably less than the $334.38 listed. Using
a higher population would further revise the per capita figure to a lower number.
Information pertaining to this item are enclosed on pages through &L. The booklet,
Understanding Your Property Taxes 1991, is enclosed without page number.
Also enclosed on pages 1. through 3_is a copy of a letter and fact sheet that was mailed
out to residents who have either sent letters or called the City offices raising questions and
concerns about the proposed property tax increase as it appeared on their truth in taxation
sheet. The City Administrator will be meeting with editors of both local newspapers and
requesting a front page story on the truth in taxation information which will be run prior to
December 3.
• The City Administrator will need a brief executive session following the Council meeting to
present a concept on wages for 1993 and receive additional direction on collective
bargaining for both the police sergeants' and officers' contracts. That information will be
distributed on Monday in a separate distribution to streamline the time necessary for the
executive session. It does not appear at this time that any additional discussion will be
necessary on the police personnel matter unless a meeting scheduled for Tuesday between
the Chief of Police and the employee to consider an offer that has been presented for a
reclassification is not accepted.
As usual, a sandwich will be served from Al Bakers. All department heads will be at the
meeting on Tuesday to answer questions or present any additional information on the
proposed budgets and other items listed on the agenda.
• /S/ Thomas L. Hedges
City Administrator
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: NOVEMBER 15, 1991
SUBJECT: DRAFT 1992 GENERAL FUND BUDGET
DRAFT 1992 PUBLIC ENTERPRISE FUND BUDGET
The final timeline for adoption of the 1992 operating budget, which
includes both the general fund and public enterprise fund, is the
following:
November 26 - Review the draft 1992 general fund and
public enterprise fund budgets
December 3 - Truth-in-taxation public hearing to
consider 1992 general fund operating
budget and if not continued, adoption of
1992 general fund and public enterprise
fund budgets
December 10 - Optional work session to further consider
general fund operating budget
December 17 - If continued, truth-in-taxation public
hearing to consider 1992 general fund
operating budget and adoption of 1992
general fund and public enterprise fund
budgets
In addition to review and adoption of the general fund and public
enterprise fund budgets, there is a need to finalize a capital
improvements program for 1992 through 1996. In order to present
the ice arena and/or outdoor swimming pool issue to the community
in early 1992, other capital projects, including the financing of
those projects, need to be coordinated with future operating
budgets and staffing. The draft CIP budget is addressed in a
separate memo attached for your review.
The following narrative provides a recap of certain public policy
questions, a response to questions raised by the City Council at
the last budget work session and additional issues that pertain to
the draft budgets as presented.
GENERAL FUND OPERATING BUDGET
The draft 1992 general fund budget, as presented at the October 22
meeting, is $11,527, 090, which includes a contingency in the amount
of $50, 000. The budget increase to the original 1991 budget of
$11, 109, 160 is 3 .8 percent. The draft 1992 budget does not include
any new programs, but does include a small consideration for
community growth, specifically additional police personnel and a
I
small inflationary adjustment. The total increase in the operating
budget is broken down as follows:
Existing Personal Services, including
4% union contracts, other anticipated
employee settlements and step increases $245,550
Personal Services, one new position 1-1-92
and three new positions pending outcome of
the upcoming legislative session $ 78,250
Parts & Supplies $ 60,430
Services & Other Charges $ 41,215
Capital Outlay ($ 34,710)
Other $ 27, 195
Total $417,930
Property tax represents the major portion of revenue for the
general fund operating budget. The total levy under the general
levy limit in 1991 was $8,864,869, which is exactly the same amount
to be levied under the general levy limit in 1992. The significant
difference for 1992 is how the dollars are allocated in that
$460,239 and $272,820 of the total $8,864,869 in 1991 were
allocated to the major street fund and equipment revolving fund
respectively. Due to the levy limit caps, the draft 1992 general
fund budget appropriates more of the total property tax levy of
$8,864,869 directly to the general fund. The amounts to the
general fund are $8, 131,810 and $8, 620, 310 for 1991 and 1992
respectively. There is no appropriation to the equipment revolving
fund while the major street fund will receive $244,559 for 1992.
The only increase in the tax levy falls in the category of special
levies which is an ad valorem tax levy for debt service and special
assessments for City property. This results in a 2.2 percent
increase to the overall property tax levy and, as previously
stated, is applied to non-operating costs.
The difficulty in this part of the budget process is why our
taxpayers, having received their truth-in-taxation statements, have
received notice of a proposed increase in the City's property tax
despite no change in market value. The reason for the change,
which is a result of 1991 legislation to reduce aids, to lower
taxes on high value residential property and to provide a reduction
on the commercial/industrial property. The increase in the fiscal
disparities contribution has caused a reduction in tax capacity
from which local taxes are raised in spite of continued growth.
It is the recommendation that the 1992 general fund budget, which
provides constant service delivery, be adopted. A reduction in the
2.
City's tax capacity rate to the 1991 rate of 15.856 will require a
reduction in the levy of $1,083, 104. If the 1991 tax capacity rate
were allowed to increase by five (5) percent to 16.649, a levy
reduction of $726,041 would be required.
The general fund operating budget, reviewed at City Council work
sessions this fall, is based on an amount totaling $11,543,630.
Assuming the Legislature, during the 1992 session, does not cause
further change to property tax classifications or change the fiscal
disparities legislation, an increase to the operating budget
without any new public service delivery could cause an increase in
property taxes assuming the levy limit restrictions are removed.
Establishing a level of service delivery for local government is
much like considering a personal level of standard of living. The
community has grown to expect a certain service delivery and any
reduction in quantity of services or a lowering of the quality of
service will impact the resident. In order to prepare for the 1993
budget, the City Administrator has asked each department head to
develop a work program outlining departmental objectives and a
detailed list of services that each department is providing for the
community. These lists will help the City Council set the
appropriate spending level and determine the priority of each
service.
As a reminder, there were a number of public policy questions
raised at the September 3 Council meeting, and again reviewed at
the October 22 meeting, that require an official ratification and
direction for the 1992 general fund budget. Those policies are as
follows:
1) Consider a reduction in the allocation of property tax
revenue for the major street fund and equipment revolving
fund.
2) The street department portion of the general fund
narrative, intersection lights and signal light costs,
was transferred to the public enterprise fund and will be
billed as a part of the utility billing and reflected as
a part of the public enterprise fund budget.
3) Consider additional police personnel after adjournment of
the State Legislature, allowing for certainty that levy
limits will be lifted in 1992 to assure funding
alternatives for new positions payable in 1993.
4) Consider a reduction in the percentage increase for
certain employee groups as proposed for 1992. This
public policy question has been addressed, and at the
last work session, a reduction in the overall percentage
for the increases in 1992 was generally agreed upon.
3
Summary/1992 General Fund Budget
The draft 1992 general fund budget, as previously stated, is an
increase of 3.9 percent over the original 1991 budget. This budget
increase honors collective bargaining agreements for 1992, provides
expenditure allocation for additional police personnel and to
maintain a constant service delivery in all departments. Many
departments are feeling a strain in their efforts to provide
quality service given constant resources while contending with
additional infrastructure, population and service demands.
The City of Eagan is clearly a victim of legislation that was
passed by the State redirecting the issue of property tax from the
Minnesota State Legislature to local entities of government,
despite the fact that local units of government have little voice
in how the property tax is raised and distributed. The levy limit
cap, a significant reduction in State aid and the significant
change in sharing of tax base through fiscal disparities are all
causing the City's tax capacity rate to increase even though few
additional dollars are raised. As a result, the City of Eagan is
confronted with defending a conservative and to-date efficient and
effective delivery of services to the citizens in the City of
Eagan.
•
Attached on pages 1 through 06 are various graphics which
illustrate the relationship of the levy, tax capacity and general
fund budget. Also attached on page Ili is a comparison of what
City property taxes would be in other metro cities based on 1992
estimates and for truth in taxation notices.
DRAFT 1992 PUBLIC ENTERPRISE FUND BUDGET
Attached for Council review is the detailed line-item pages for the
public enterprise fund budget, which includes water, sanitary
sewer, streetlighting and storm drainage.
The following is a brief overview of the draft 1992 public
enterprise fund budget. The 1992 budget includes an ongoing
practice of hiring temporary maintenance personnel to assist in
performing routine maintenance needs that best can be performed
only during seasonal peak periods. The practice is to hire
individuals to work for a period of approximately three months not
to exceed 67 days in both the water and sanitary sewer utilities.
The use of temporary maintenance has proven to be more economical
by minimizing overtime and deferring the need for full-time
employment. The storm water utility has hired one (1) individual
to work a period of approximately six months to assist in
performing water quality sampling., monitoring, grant application
preparation and other water quality related activities that can
best be performed only during seasonal peak periods.
In summary, there are no new full-time personnel requested in any
of the public enterprise fund operations.
41
Attached on pages VS through 106 are revenue estimates for the
ivarious utility divisions. On pages 141 and %.O are summary
revenue and net income estimates. The summary revenue page
illustrates dedicated revenue sources.
The following is a brief review of each of the public enterprise
fund operations, excluding street lighting as proposed for 1992.
Water Utility
The only capital outlay request is an additional pick-up vehicle
for use in the Water Department. Presently, unit #207 has
approximately 90,000 miles on it and the new pick-up would replace
this vehicle for normal work activities while the existing pick-up
would be retained as a standby for seasonal personnel usage.
Other considerations include an allocation for landscaping, a
budgetary deduction in the amount of $20, 000 due to the elimination
of the one year program of replacing filter media in the treatment
plant, an increase of approximately $2,500 due to the increased
number of utility billing accounts, a decrease of $3, 500 due to the
City's elimination of telephone lines through replacement of a
radio control system to control the water system, an increase of
$22,000 to replace filter console parts and #1 high service pump
repair in the Coachman Water Treatment Plant, an increase of
approximately $10, 000 due to the significant increase required by
• DNR for ground water appropriation permits dictated by the 1991
legislature and, finally, an increase of approximately $7,800 for
more accurate calculations for new water meters required based on
projected growth.
On pages 42.1 through 1.41 are the budget worksheets for the water
utility.
Sanitary Sever Utility
Capital equipment includes a $30,000 expenditure for installation
of alarm systems in sanitary lift stations which transmit a failure
or malfunction of a system to the Police Department as a control
device. The small mini-van or crew cab pick-up for the Gopher 1
location program and other underground locations is being
requested.
The operating budget consists of very little change in the amounts
budgeted for 1990. The main changes include landscaping
improvements around sanitary lift stations in the amount $3,000, a
postage increase in the amount $2,500 due to the increased number
of utility billing accounts, a reduction in the capital payback of
$160,000 due to the completion of internal financing for the
maintenance facility expansion and, finally, an increase proposed
in the amount of $178,776 for the MWCC disposal charges. The 1991
appropriation to the MWCC was budgeted at $2, 135,000 and the
request submitted to the City by the MWCC for 1992 is $2,313,780.
c
On pages L% through 32 are the budget worksheets for the
sanitary sewer utility.
Storm Drainage Utility
Capital equipment is projected at a total of $2,800 which includes
several small equipment requests. Reductions in the proposed storm
water utility include $14,500 in professional services due to the
work of Rich Brasch and, further, that no major water quality
studies are proposed. Also, professional services engineering is
reduced by $10, 000 again for the work being performed by in-house
personnel. Other reductions include a small amount for general
printing and binding and an $8,000 reduction due to budget
constraints decreasing the amount of erosion control for street
sweeping. The only significant increases for the storm water
utility are $7,850 for the number of samples in lakes for the water
quality analysis program and $6,400 due to the City's required
contribution to the Gun Club Lake and Black Dog Watershed
Management Organization.
On pages 33 through 31 are the budget worksheets for the storm
drainge utility.
Streetiighting
The streetlighting budget reflects a pass through account in which
electrical charges for streetlights, intersection lights and signal
lights are paid by the City and then billed back to property
owners. The intersection lights and signal lights in the amounts
of $25,650 and $40,400 respectively had previously been paid for
from the general fund. Also included in this budget is $12, 000 to
provide for the installation of six (6) additional intersection
lights.
On pages 10 %WOW r1AAour Sow the budget worksheets for the
streetlighting utility.
This summarizes the water, sanitary sewer streetlighting and storm
drainage utilities and, again, a more detailed analysis will be
provided for City Council if requested.
City Administrator
TLH/vmd
i
1991 LFVY
• $10, 174 , 869
LOCAL
TAXR III
$7,930PAYE,010 S
rrlr
D I S PA RI TI ES
111 :::::::::...
H ACA
$1,359,271
1992 LEVY
$10, 401 , 369
LOCAL
TAXPAYERS III
$8,222,551
111,1
< :< >> = t FISCAL
D I S PA R I T I E S
•
H ACA
$1,320,473
1991 TAX BASE
$59 , 845 , 109
AVAILABLE TO
RAISE LOCAL TAXES
$50,011,497
83.6%
IIII TAX INCREMENT
_,,. ---"::::.,.. ... ....._ $699'728
r'�\:>:<vr,'n��vi:4"Ti?i'�;n'•i:_y?:.•.i::ii`.i
FISCAL DISPARITIES
$9,133,875
15.3$
1992 TAX BASE
S
$57 , 868 , 602
AVAILABLE TO
RAISE LOCAL TAXES
$45,026,787
77.8%
(III TAX INCREMENT
:<r<_<::_>:::>:::;:>::;:;;;<:> .;::....-._ $833,096
�'•:C:;::�..:}::;.':':•,::;:iii:-v{::.
i FISCAL DISPARITIES
$12,088,719
20.8%
8
„ SE OF 1991 LEVY
$10, 174 , 869
•
GENERAL FUND
OPERATIONS
$8, 131,810
79.9%
11)1111 cONSRTRUSTCRETIEOTN REET
1
4.5$
itimili
DE.Fr SERVICE
II1,310,000
12.9%
EQUIPMENT REVOLVING
$272 , 820
2 .7%
•
JSE OF 1992 LEVY
$ 10, 401 , 369
GENERAL FUND
OPERATIONS
$8,620,310
82.9%
ii OR STREET
( ,,,,,,,,,,���������i / CONSTRUCTION
$244,559
2.4%
1111 Illh
DEBT SERVICE
• $1,536•500
14.8%
1
SUM
1 •
1991 SUM
OF REVENUE
GEN PROPERTY TAX
63.9%
f P
KF
0
s � a s, rc
,<a
rj, s'- s iiIIIIIIIII 4
/ .IIIIIII
f
• �'��` 'ate^'"' ..........
AT OTHER
1.4%
FINES
2.2%
/ SERVICES
j 5.5%
LICENSES
0.7% RECREATION
0.4%
PERMITS
6.9%
INTERGOVT REVENUE
PROGRAM REVENUES TRANSFERS 11.8%
6.7% 0.5%
•
16
•
1992 SUMMARY OF REVENUE
GEN PROPERTY TAX
74.0%
•
�. . �:$t:!IIIII III)
-,••••••'? t ` OTHER•
j ` ,;r �~ FINES
I Ii i RECRBA%TION
SERVICES
5.3%
INTERGOVT REVENUE
1.8%
PROGRAM REVENUES
LICENSE
0.7% PERMITS TRANSFERS 6.6%
5.1% 0.7%
•
•
1991 SUMMARY OF EXPENDITURES
CONTINGENCY
0.3% GENERAL GOVT
29.4%
MAYOR & COUNCIL
PARKS & REC ADMINISTRATION
15.1% \ DATA PROCESSING
FNCE/CITY CLERK
PARKS & REC LEGAL
FORESTRY COMM DEVEL
• CABLE TV
PUBLIC WKS
17.0%
PUBLIC WORKS/ENG
STREETS & HWYS
CENTRAL SERVICES
MAINTENANCE
PUBLIC SAFETY
38.2%
POLICE
FIRE
•
• 1992 SUMMARY OF EXPENDITURES
T
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•
I1
WHAT WOULD YOUR CITY PROPERTY TAX BE IF YOU LIVED IN ANOTHER CITY?
% Higher (Less)
Property Value $80, 000 $100,000 $120,000 than Eagan
Dakota County Cities
Eagan 161 234 311 --
Apple Valley 226 329 438 41%
Burnsville 164 239 319 2%
Hastings 236 343 457 47%
Inver Grove Heights 194 283 376 21%
Lakeville 168 244 325 4%
Mendota Heights 170 247 329 6%
Rosemount 257 373 497 60%
South St. Paul 226 328 437 40%
West St. Paul 186 270 359 15%
Other Cities
Bloomington 180 262 348 12%
Brooklyn Park 178 259 345 11%
Eden Prairie 204 297 396 27%
Maple Grove 199 289 385 24%
Minnetonka 166 242 322 3%
Plymouth 134 196 260 (16%)
Woodbury 176 256 341 9%
Coon Rapids 142 207 276 (11%)
Includes City taxes only and is based on 1992 estimates used for truth in
taxation notices.
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92NI20 CITY OF EAGAN
1992 BUDGET WORKSHEET
PUBLIC UTILITY FUND
NET INCOME
• STREET STORM FUND
WATER SEWER LIGHT DRAINAGE TOTAL
REVENUE .
OPERATING REVENUE
Service Charges 2,300,000 2,900,000 210,850 440,000 5,850,850
Connection Permits 9,100 9,100 - - 18,200
Penalties 25,300 31,900 2,100 4,400 63,700
Sale of Meters 129,000 - - - 129,000
Other 25,000 400 - - 25,400
Total Oper. Rev. 2,488,400 2,941,400 212,950 444,400 6,087,150
NON-OPERATING REVENUE
Investment Interest 705,900 250,900 - 18,200 975,000
Spec. Asmt. Interest 50,000 - - - 50,000
MWCC Interest - 18,000 - - 18,000
Conn Chg - Sup. & Stor. 429,000 - - - 429,000
Conn Chg - W.T.P. 179,400 - - - 179,400
Water Qual Cash Ded. - - - 20,000 20,000
Total Non-Oper. Rev. 1,364,300 268,900 0 38,200 1,671,400
GRAND TOTAL REVENUE 3,852,700 3,210,300 212,950 482,600 7,758,550
0 DEDICATED REVENUE - NOT
AVAILABLE FOR OPERATIONS
Water Supply & Storage
Service Charges 42,470 - - - 42,470
Connection Charges 429,000 - - - 429,000
Water Treatment Plant
Service Charges - DS 686,000 - - - 686,000
Connection Charges 179,400 - - - 179,400
Water System
Service Charges - R&R 151,820 - - - 151,820
Sewer System
Service Charges - R&R - 110,760 - - 110,760
Storm Drainage
Service Charges - R&R - - - 110,000 110,000
Service Charges - E&M - - - 176,000 176,000
Water Qual Cash Ded - - - 20,000 20,000
Interest Earnings
W.T.P. - DS 325,000 - - - 325,000
W.T.P - Const - - - - 0
Renewal & Replacement 110,500 136,500 - 11,700 258,700
Water Qual. E&M - - - 6,500 6,500
Water Supply & Stor. 156,000 - - - 156,000
Capital Outlay
Service Charges 22,880 26,880 - - 49,760
• Total Dedicated Rev. 2,103,070 274,140 0 324,200 2,701,410
REVENUE AVAILABLE FOR
OPERATIONS 1,749,630 2,936,160 212,950 158,400 5,057,140
92NI20 CITY OF EAGAN
1992 BUDGET WORKSHEET
PUBLIC UTILITY FUND
NET INCOME
4111 STREET STORM FUND
WATER SEWER LIGHT DRAINAGE TOTAL
EXPENSES
OPERATING EXPENSES
Personal Services 339,700 292,610 - 77,160 709,470
Parts & Supplies 193,110 28,830 - 72,510 294,450
Services & Other Chgs 827,500 222,040 208,110 192,230 1,449,880
MWCC Service Chgs - 2,313,780 - - 2,313,780
Purchase of Meters 120,000 - - - 120,000
Total Oper. Exp. 1,480,310 2,857,260 208,110 341,900 4,887,580
Depreciation Expense 750,000 450,000 - 27,000 1,227,000
Total Oper. Exp.
Incl. Deprec. 2,230,310 3,307,260 208,110 368,900 6,114,580
NON-OPERATING EXPENSES
Debt Service
Principal 250,000 - - - 250,000
Interest 1,054,990 - - - 1,054,990
Capital Outlay 23,250 53,300 - 2,800 79,350
• R&R Budgeted 30,000 - _ - 30,000
Inter-Fund Transfer 0
Total Non-Oper. Exp. 1,358,240 53,300 0 2,800 1,414,340
TOTAL EXPEN. EXCL. DEPREC. 2,838,550 2,910,560 208,110 344,700 6,301,920
TOTAL EXPEN. INCL. DEPREC. 3,588,550 3,360,560 208,110 371,700 7,528,920
Storm Drainage E & M : Expansion & Modification
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3$
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
411 FROM: CITY ADMINISTRATOR HEDGES
DATE: NOVEMBER 18, 1991
SUBJECT: CAPITAL IMPROVEMENTS PROGRAM (1992-1996)
The draft capital improvements program budget has been reviewed at
numerous meetings of the City Council during 1991. Issues have
ranged from establishing a manageable level of capital expenditures
to a designation category of revenue appropriate for financing
projects identified in the five-year CIP. Adoption of a five-year
CIP will provide direction to the community and prepare the Council
and staff to meet the financial restrictions facing the community
and ability to adjust to change in conditions.
During the decade of the 1980's, the demand for services and the
cost of providing them both increased rapidly. Currently,
financial and development activities are complex and must be
carefully analyzed. In order to evaluate projects, a methodology
was devised to determine which projects are the most important.
The CIP includes the scheduling of public improvements within the
community over a five-year period. This program takes into
consideration the community's financial capabilities as well as its
goals and priorities.
411 To provide a level of credibility to the forecasting as presented
in the CIP document, a long-range debt analysis has also been
prepared and reviewed. Because of the usefulness of the long-range
debt analysis in its relationship to the CIP, the analysis will be
incorporated into the current CIP. Consideration of the CIP, along
with the annual budget, provides a better understanding of the
demands on the City's financial resources in coming years.
For the purpose of this report, the capital improvement can be
defined as a major non-recurring expenditure for any expenditure
for physical facilities of government. Typical expenditures are
the cost of land acquisition or interest in land, construction of
buildings or other structures, construction of roads, utilities,
parks, vehicles and equipment. The CIP is directly linked to goals
from policies, land use and community facilities sections of the
comprehensive plan, redevelopment and the maintenance of the
community. The primary objective of the CIP is to integrate
specific goals, policies and recommendations contained in the
City's plan and its capability to pay for and maintain capital
improvements.
The City's ability to finance the necessary improvements has been
discussed at length by City Council and staff to date. The demand
for improvements generated by the rapid growth of the community
III outstrips the City's ability to finance the improvements,
particularly within the constraints of rising debt service costs.
3'°1
Therefore, in finalizing the 1992-1996 CIP, the timing and scope of
some of the projects were revised. Actually, several projects have
been delayed indefinitely as the Council/staff reexamines "right
sizing" of its City operations and further determines, a level of
service delivery.
The CIP is presented in three (3) parts: Part I is the anticipated
cost for public facilities; Part II is the anticipated cost for
equipment; and Part III is titled "Public Enterprise", which
includes streets, storm water, sanitary water, water main, water
quality and streetlighting. Also included in Part III is that park
development that will be financed from the Park Site Acquisition
and Development Fund.
The draft 1992-1996 CIP is proposed at $39,484,063. Comparatively
speaking, the City of Eagan has approved, financed and authorized
approximately $45, 000, 000 in public projects and facilities during
the past five (5) years. Examples of public improvements range
from water treatment plants, utility and street infrastructure and
public works maintenance facility expansion to parkland acquisition
and two new fire stations. In order to keep pace with a growing
community, the scope of the five (5) year CIP will remain ambitious
and continue to present a challenge for funding and implementation.
Attached and referenced as pages y1L through 4(ii are copies of
the CIP summary pages for Part I/Public Facilities, Part
II/Equipment and Part III/Public Enterprise and Parks (Parksite) .
Each project has an identified revenue source, such as Part I/
Public Facilities where the Community Investment Fund and the GO
Bond Referendum are the two sources of financing. Unfortunately,
improvements to the Fire Administration Building and Fire Stations
1 and 2 at a total cost of $975, 000, cannot be financed out of the
Community Investment Fund unless City Council chooses to
reprioritize the project as presented. Certainly, another choice
available to the community is a GO Bond Referendum if the City
Council would like to proceed with these improvements during the
early 1990's. The purpose of a CIP is to represent capital
projects to the community and assist the City Council in scheduling
projects while maintaining an adequate source of financing.
The Part II/Equipment averages more than $700,000 per year and
would have to be financed with the sale of equipment certificates.
This raises a policy question regarding the amount of property tax
the City Council is willing to commit each year for replacement and
new equipment to serve the various departments. The City of Eagan,
with levy limit restrictions, has used equipment certificates for
the purchase of capital equipment as a prudent funding source.
All capital projects defined as Part III/Public Enterprise and Park
Site will be funded through the sale of revenue bonds, special
assessment bonds, park site fund and potential developer
dedication. The only exception is the five (5) year match for
sealcoating of streets of which the City funds 50 percent of that
cost in the general fund.
'(d
Summary
The Capital Improvements Program budget is a guide for capital
projects spending during the next five (5) years. The final
document will include a breakdown of each project as presented in
the document. Each year, the City Council will have an opportunity
to revise the capital improvements budget by reexamining each of
the projects, the method of financing, whether a certain project
remains a priority for a specific year and, finally, adding a new
year to the five (5) year plan.
Once the CIP document is approved, the public facilities' portion
can be presented to the community, so there is an expectation of
what projects are proposed during the next five (5) years. City
staff can begin coordinating equipment replacement schedules for
the fleet of vehicles and schedule necessary public hearings for
new development and redevelopment projects that include public
infrastructure.
\ \/,- tosiNQCZ
City Administrator
TLH/vmd
.
`'11
1992 - 1996
PART I
PUBLIC FACILITIES
Community G.O.
Project Title Investment Fund Bond Ref.
1992
Land Acq./Fire
Station #6 $100,000
Ice Arena Facility $2,600,000
Outdoor Swimming Pool 2,400,000
Municipal Center Site
Preparation 500. 000
TOTAL 1992 $600,000 $5,000,000
1993
Law Enf./Municipal
Center Expansion $2,500,000
Fire Station #6 and
Equipment 1,400,000
TOTAL 1993 $3,900,000
1994
Park Land Improvements $500, 000
(non-park site)
TOTAL 1994 $500,000
1995
None
1996
None
TOTAL PUBLIC FACILITIES $5, 000,000 $5,000, 000
SUMMARY
Law Enforcement $3, 000,000 $3,000,000
Ice Arena $2, 600, 000 2,600,000
Outdoor Swimming Pool 2,400, 000 2,400,000 '
Fire 1,500,000 1,500,000
* Parkland Improvements 500, 000 500, 000
$5,000,000 $5,000, 000 $10,000,000
�2
1992 - 1996
• PART II
EQUIPMENT
General Equipment
Equipment u d Certificate
1992
Data Processing $150, 350
Finance 59,850
Community Development 14, 000
Police 95,200
Fire 245,000
Public Works/Engineering 60,500
Parks and Recreation 105,000
TOTAL 1992 $729,900
1993
Data Processing 58,700
Community Development $45,000 30,000
Police 201, 000
Fire
Public Works/Engineering 241, 000
Central Services 10, 000
Parks and Recreation 133,000
TOTAL 1993 $673,700
• 1994
Administration 13,000
Data Processing 23, 700
Community Development 30,000 15,000
Police 233, 000
Fire 121, 000
Public Works/Engineering 178, 000
Central Services 25, 000
Parks and Recreation 194 , 000
TOTAL 1994 $802,700
1995
Data Processing 19, 200
Community Development 30, 000
Police 188, 500
Fire 550, 000
Public Works/Engineering 173, 000
Central Services 7,000
Parks and Recreation 71,000
TOTAL 1995 $1,038,700
1996
Total Vehicle and Related
Equipment 700,000
TOTAL 1996 700,000
411TOTAL EQUIPMENT $75,000 $3,945,000
EXHIBIT
EQUIPMENT REVOLVING FUND REQUESTS 11/22/91 REVISION
1992 BUDGET
NO. UNIT TOTAL
DEPT ITEM DESCRIPTION REQST COST $ AMOUNT
DATA PROCESSING
3 HPVectra QS25 PC's 9 4,600 41,400
3 HP LaserJet III Printer 2 1,900 3,800
3 BCA Printer (PD Dispatch) 1 900 900
3 E911 Printer (PD Dispatch) 1 800 800
3 Label Printer (PD Records) 1 400 400
3 Okidata 391 Printer 6 800 4,800
3 HP 700/92 Terminal 2 800 1,600
3 Baytech Buffer auto switch 2 800 1,600
3 HPVectra ES/12 harddrive memory 6 980 5,880
3 Intel expanded memory 2 700 1,400
3 Computer Tables 6 150 900
3 2400 baud modem 1 600 600
3 PC Locks 4 60 240
3 Printer memory upgrades 2 500 1,000
3 Hansens Utility Software 1 3,000 3,000
3 Water Quality Software 1 1,000 1,000
3 Parks Design Software 1 2,000 2,000
3 PD Property Rm Software 1 1,500 1,500
• 3 Fire CAD Software 1 2,000 2,000
3 DrawPerfect Software 4 350 1,400
3 PC Testing Software/upgrades 1 1,500 1,500
3 Microsoft Mouse 6 105 630
3 UltiMap GIS Software 1 22,500 22,500
3 Apollo Workstation 1 33,500 33,500
3 Calcomp Thermal 24" plotter 1 16,000 16,000
Subtotal dept 03 150,350
FINANCE/CITY CLERK
5 Cash Register 1 10,000 10,000
5 Voting Machines -Optech III 6 6,850 41,100
5 Voting Units 50 175 8,750
Subtotal dept 05 59,850
COMMUNITY DEVELOPMENT
7 Inspection Vehicle 1 14,000 14,000
Subtotal dept 07 14,000
POLICE
11 Unmarked Patrol Supervisor Squad 1 14,100 14,100
11 Unmarked Investigator Squad 1 14,500 14,500
11 Patrol Cars-fully equip replacement 3 14,500 43,500
III11 Marked Patrol Car - New 1 23,100 23,100
Subtotal dept 11 95,200
NO. UNIT TOTAL
DEPT ITEM DESCRIPTION REQST COST S AMOUNT
• FIRE
12 Pumper Replacement-Unit 6 1 205,000 205,000
12 Battalion Chief Vehicle Replacement-
Utility 4-Wheel Drive Vehicles 2 17,000 34,000
12 Gamma Goat Equipment-to DNR Specs 1 6,000 6,000
Subtotal dept 12 245,000
PUBLIC WORKS/ENGINEERING .
21 Plan Size Plain Paper Copier 1 15,000 15,000
21 Engineering Software 1 12,000 12,000
21 New 4-door Passenger Car 1 12,000 12,000
Subtotal dept 21 39,000
STREETS
22 TRAILER 1 4,000 4,000
22 PLOW & WING 1 17,500 17,500
Subtotal dept 22 21,500
PARKS AND RECREATION
31 Truck Box Replacement-Unit #314 1 7,000 7,000
31 Grounds Master Replacement/Attachment N/A 27,000
31 Utility Vehicle 1 8,000 8,000
•
31 Replacement of Unit #306-4x4 w/plow 18,000
31 Tractor Replacement-Unit #321 1 30,000 30,000
31 Reel Replacement-Unit #329 1 15,000 15,000
Subtotal dept 31 105,000
GRAND TOTAL EQUIPMENT REVOLVING 729,900
•
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•
A COMPARATIVE STUDY OF
DEVELOPMENT RELATED FEES IN THE METROPOLITAN AREA
EAGAN, MINNESOTA
APRIL, 1991
•
COMMUNITY DEVELOPMENT DEPARTMENT
Planning Division
Kimberly Eggers, Project Planner
//
•
• This study was undertaken in an attempt to compare development
P P
related fees in various cities in the metro area. Sixteen cities
were examined, including Apple Valley, Bloomington, Brooklyn Park,
Burnsville, Coon Rapids, Cottage Grove, Eagan, Eden Prairie, Edina,
Fridley, Inver Grove Heights, Lakeville, Maple Grove, Mendota
Heights, Minnetonka, and Plymouth.
The sixteen cities were evaluated on the basis of two separate
fictitious scenarios - one residential and one commercial. These
scenarios are outlined below:
RESIDENTIAL A 50 lot single-family subdivision situated on 18
acres of land. Market value of the property is
$17, 000 per acre. Preliminary platting, final
platting, rezoning, a comprehensive Guide Plan
amendment, and park and trailway dedication are
necessary.
COMMERCIAL A 5-acre commercial parcel, consisting of two lots.
Market value of this property is $4 per square foot.
Preliminary platting, final platting, rezoning, a
comprehensive Guide Plan amendment, and park and
trailway dedication are necessary.
In the following graphs outlining individual and cumulative costs
for these services, the residential totals are designated by the
black bars, and the commercial totals are designated by the white
bars. Where no bar is shown, no fee exists.
Escrow fees are shown on a separate chart and are also included in
the overall fee total. The escrow fees for the City of Bloomington
and for the City of Inver Grove Heights were incalculable, and thus
are designated with dotted bars on the Escrow Graph.
The graph section of this report shows fees for the two scenarios;
that is, the graphs show how much a particular fee would be for
both of the hypothetical cases. Outlines of each fee for the
services examined are shown in the first portion of this document,
listed by city name. These pages show the fee per service, not
based on the hypothetical cases.
Computations for water quality are included for both scenarios on
the last page of this report, and were prepared by Rich Brasch,
Water Resources Coordinator.
i
APPLE VALLEY
PRELIMINARY PLAT $250
FINAL PLAT 10 lots/$5 each, $2 each additional lot
REZONING $250
COMP. PLAN AMENDMENT No charge
.
PARK DEDICATION 10% of land for residential
5% of land for commercial
or $2000/acre
TRAILWAY DEDICATION Included in park dedication
V
BLOOMINGTON
PRELIMINARY PLAT Single Family & Duplex - $300 + $50/lot
Multi-Family, Commercial & Industrial -
$500 + $100/lot
(Escrow based on Adjusted Average Front
Footage X Number of Lots)
FINAL PLAT $250 + $10/lot
REZONING $1000
COMP. PLAN AMENDMENT $1000
PARK DEDICATION 10% of land for residential
5% of land for commercial
or fair market value
TRAILWAY DEDICATION Included in park dedication
S
BROOKLYN PARK
PRELIMINARY PLAT $10/lot -
$200 minimum, $300 maximum
FINAL PLAT No charge
REZONING $150, $600 escrow
COMP. PLAN AMENDMENT $500
PARK DEDICATION $500/lot for 4 or less lots,
10% of land or fair market value for
residential
or 5% of land or fair markt value for
commercial
TRAILWAY DEDICATION Included in park dedication
:5'
BURNSVILLE
PRELIMINARY PLAT $200 + $10/lot
FINAL PLAT $50 + $5/lot
REZONING $500
COMP. PLAN AMENDMENT $150
PARK DEDICATION 5% of land or fair markt value for
commercial
TRAILWAY DEDICATION Included in park dedication
411
COON RAPIDS
PRELIMINARY PLAT $220
FINAL PLAT $110
REZONING $275
COMP. PLAN AMENDMENT No charge
S
PARK DEDICATION Single Family - $384/unit
Duplex - $326/unit
Townhome - $286/unit
Multi-Family - $238/unit
Commercial - $1152/acre
Industrial - $1152/acre
TRAILWAY DEDICATION Included in park dedication
7
COTTAGE GROVE
PRELIMINARY PLAT $4/lot, $250 minimum
FINAL PLAT $200 + $4/lot
REZONING $300
COMP. PLAN AMENDMENT $250
PARK DEDICATION 10% of land + $150/unit for single family,
$40/bedroom for other residential, or
$450/unit for single family, $120/bedroom
for other residential
10% of land or fair market value for
commercial and industrial
TRAILWAY DEDICATION Included in park dedication
g
XAGAN
PRELIMINARY PLAT $300
($150/acre escrow, minimum $1500,
maximum $4800)
FINAL PLAT $100 + $3/lot
($4000 escrow)
REZONING $250
COMP. PLAN AMENDMENT $300
PARK DEDICATION Single Family - $700/unit
Duplex - $621/unit
Townhome - $553/unit
Apartment - $559/unit
Commercial/Industrial - $.055/square foot
TRAILAAY DEDICATION Included in Park Dedication
9
EDEN PRAIRIE
PRELIMINARY PLAT Residential - 0-10 units = $200 + $5/unit
11+ units = $400 + $5/unit
Commercial/ - 0-3 acres = $300 + $25/acre
Industrial 3+ acres = $400 + $25/acre
FINAL PLAT Residential - $40/lot
Commercial - $100/acre
REZONING Same as Preliminary Platting fees
COMP. PLAN AMENDMENT $500 + $5/acre
PARR DEDICATION Residential - $800/acre
Commercial - $2875/acre
TRAILWAY DEDICATION Included in park dedication
EIIINA
PRELIMINARY PLAT $225 + $5/lot
FINAL PLAT $350
REZONING $600
COMP. PLAN AMENDMENT None
PARK DEDICATION 8% of land or fair market value for both
commercial and residential
TRAILWAY DEDICATION Included in park dedication
•
//
FRIDLEY
PRELIMINARY PLAT $500/first 20 lots, $15 each additional
lot
FINAL PLAT No charge
REZONING $300
COMP. PLAN AMENDMENT No charge
PARK DEDICATION None
TRAILWAY DEDICATION None
/Z
INVER GROVE HEIGHTS
PRELIMINARY PLAT $190 + $3/lot
(Escrow based on amount of required
grading)
FINAL PLAT $100
REZONING $175
COMP. PLAN AMENDMENT $50
PARK DEDICATION Residential
In MUSA - $400/unit
Outside MUSA - $250/unit
Commercial
In MUSA - $2178/acre
Outside MUSA - $425/acre
TRAILWAY DEDICATION Included in Park Dedication
/3
LAKEVILLE
PRELIMINARY PLAT $250/Addition + $5/lot
($1000 Escrow)
FINAL PLAT $150/Addition + $5/lot
($1000 Escrow)
REZONING $500
($1000 Escrow)
COMP. PLAN AMENDMENT No charge
PARK DEDICATION Residential - $550/unit
Commercial/Industrial - $2500/acre
TRAILAAY DEDICATION $150/lot
MAPLE GROVE
PRELIMINARY PLAT $250 + $5/lot
FINAL PLAT $100
REZONING $100 + $20/acre (maximum $500)
All COMP. PLAN AMENDMENT $200
PARR DEDICATION Residential - $638/unit
Commercial - $2058/acre
Industrial - $3064/acre
TRAILWAY DEDICATION Included in Park Dedication
/6'
MENDOTA HEIGHTS
PRELIMINARY PLAT $335
(Feasability escrow $150/lot)
FINAL PLAT • No charge
REZONING $250
COMP. PLAN AMENDMENT No charge
PARK DEDICATION Residential - $600/lot
Commercial - 10% of fair market value
TRAILWAY DEDICATION Included in Park Dedication
410
/c
MINNETONRA
PRELIMINARY PLAT $150
(Escrow required only if a traffic study
is necessary)
FINAL PLAT $150
REZONING $500
COMP. PLAN AMENDMENT $500
PARK DEDICATION Single Family - $400/unit
Duplex/Townhome - $300/unit
Apartment - $250/unit
Office/Industrial - $.20/square foot
Commercial - $. 10/square foot
TRAILAAY DEDICATION Included in Park Dedication
/7
PLYMOUTH
PRELIMINARY PLAT $20/acre + $10/lot, $275 minimum
FINAL PLAT $130
REZONING Rural - $330
Other - $390
COMP. PLAN AMENDMENT $390
PARK DEDICATION Residential - $860/unit
Commercial/Industrial - $3500/acre
TRAILWAY DEDICATION Included in Park Dedication
410
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WATER QUALITY FEE TOTALS*
I. Development 1
Type: Single family residential
No. of Lots: 50
Area: 18 acres
Water Quality Ponding Requirement
Area: .46 acres
Volume: 1. 6 acre-feet
If a cash dedication is acceptable instead of ponding:
. 45 acres X $16, 330/acre = $7, 348
1 . 6 Ac-ft. X 1613 cu. yds./ac.-ft. X $2/cu.yds. _ $5, 161
Total $12 , 509
or $250. 18/lot
II . Development 2
. Type: Commercial
No. of Lots: 2
Area: 5 acres
Water Quality Pending Requirement
Area: . 32 acres
Volume : . 86 acre-feet
If a cash dedication is acceptable instead of ponding:
.32 acres X $130, 680/acre = $41, 817
. 86 ac-ft. X 1613 cu. yds./ac.-ft. X $2/cu. yd.= $2,774
Total - $44 , 591
or $.20/sq. ft.
• 4 Best Case Scenario
a
•