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12/16/2014 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING DECEMBER 16, 2014 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. PRESENTATION of 2014 Residential Survey Results IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE Minutes B. PERSONNEL Items C. APPROVE Check Registers D. APPROVE Change of Manager of the On -Sale Liquor License for Blazin Wings, Inc. doing business as Buffalo Wild Wings Grill & Bar, 1280 Promenade Place E. APPROVE Exempt Permit for Ducks Unlimited South Metro Flyway to hold a raffle on February 7, 2015 F. RECEIVE Draft Feasibility Report for Project 1158, Cedar Grove 8th — Street Improvements, and Schedule Public Hearing for January 20, 2015 G. RECEIVE Draft Feasibility Report for Project 1074, Braun Sunrise (Braun Ct) — Street Improvements, and Schedule Public Hearing for January 20, 2015 H. AUTHORIZE Preparation of Ordinance Amendments to Adopt Updates to the Building Code pertaining to 4.01 & 4.04. I. AUTHORIZE Submittal of 2015 Redevelopment Incentive Grant Program application to the Dakota County Community Development Agency J. APPROVE Contracts for three Food Catering Providers for the Eagan Community Center and Authorize the Mayor and City Clerk to Execute he Appropriate Documents K. APPROVE a Contract for one Alcohol /Beverage Catering Provider for the Eagan Community Center and Authorize the Mayor and City Clerk to Execute the Appropriate Documents L. ACCEPT a Grant from the State of Minnesota on behalf of the Dakota County Drug Task Force and approve a resolution authorizing execution of the agreement M. APPROVE Joint Powers Agreement — Project No. 1095 Pilot Knob Road Roadway & Signal Improvements N. APPROVE Change Order No. 4 to Contract 14 -04, TH 55 /TH 149 Safety and Capacity Improvements V. PUBLIC HEARINGS A. 2015 Fee Schedule VARIANCE —Joe & Barbara Miller - A Variance of +/- 5' to the required 25' wetland buffer setback at 3600 Sawgrass Trail C. APPROVE Project 1141 Elrene Road D. APPROVE Project 1159 Duckwood Drive (Denmark Ave to Lexington Ave) E. APPROVE Project 1167 Thomas Lake Road (Cliff Rd to Diffley Rd) F. APPROVE Project 1170 Wilderness Run Road (Pilot Knob Rd to Capricorn Ct) G. APPROVE Project 1174, Yankee Doodle Road/ Promenade Avenue/ O'Leary Lane - Intersection Improvements VI. OLD BUSINESS A. APPROVE 2015 General Fund Budget and Property Tax Levy VII. NEW BUSINESS VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE IX. ECONOMIC DEVELOPMENT AUTHORITY (There are no EDA items scheduled for consideration at this time) X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION Xill. ADJOURNMENT 1 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: DECEMBER 12, 2014 SUBJECT: AGENDA INFORMATION FOR DECEMBER 16, 2014 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the December 16, 2014 City Council agenda, the following items are in order for consideration. Agenda Information Memo December 16, 2104, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS A. Presentation of 2014 Residental Survey Results Facts: ➢ Every two years the City of Eagan engages an independent research firm to conduct a residential survey. ➢ The survey is designed to provide the City Council with accurate data regarding the opinions and perceptions of Eagan residents on a wide variety of questions from city services to desired amenities, quality of life ratings and the most serious issues facing Eagan. ➢ The Morris Leatherman Group (formerly Decision Resources) was retained to conduct the 2014 residential survey. ➢ 400 Eagan residents were randomly selected from every precinct within the City of Eagan and representing ages from 18 to 65 and up. A sample of that size means that results are accurate in 95 cases out of 100 and generally projectable +/-5%. ➢ Phone interviews were scheduled in September and the results were tallied and analyzed over the last two months. Mr. Bill Morris is back again this year to make a formal presentation of the key findings and answer questions the City Council may have. Attachments: (1) 2014 Residential Survey THE MORRIS LEATHERMAN COMPANY 3128 Dean Court Minneapolis, Minnesota 55416 City of Eagan Residential Survey FINAL SEPTEMBER 2014 Hello, I'm of the Morris Leatherman Company, a survey research firm located in Minneapolis. We have been retained by the City of Eagan to speak with a random sample of residents about issues facing the community. This survey is being conducted because the City Council and City Staff are interested in your opinions and suggestions about current and future city needs. I want to assure you that all individual responses will be held strictly confidential; only summaries of the entire sample will be reported. 1. Approximately how many years have you lived in Eagan? LESS THAN TWO YEARS .... 5% TWO TO FIVE YEARS ..... 11% FIVE TO TEN YEARS ..... 16% TEN TO TWENTY YEARS ... 29% 20 TO 30 YEARS........ 23% OVER THIRTY YEARS ..... 16% DON'T KNOW /REFUSED..... 0% 2. How would you rate the quality of EXCELLENT .............55% life in Eagan -- excellent, good, GOOD ..................41% only fair or poor? ONLY FAIR ..............4% POOR ...................0% DON'T KNOW /REFUSED..... 0% 3. And, what do you think is the most serious issue facing the City of Eagan today? 4. How would you rate the sense of neighborliness in the City of Eagan -- excellent, good, only fair, or poor? 1 UNSURE ................14% NOTHING ...............17% TRAFFIC ................8% CRIME_ .................8% GROWTH .................9% TAXES .................16% SCHOOL FUNDING ......... 5% LACK OF AFFORDABLE HOUSING .......... 4% AIRPLANE NOISE......... 8% CITY SPENDING .......... 5% SCATTERED ..............6% EXCELLENT .............26% GOOD ..................70% ONLY FAIR ..............3% POOR ...................0% DON'T KNOW /REFUSED..... 0% 5. All in all, do you think things in RIGHT DIRECTION ....... 93% Eagan are generally headed in the WRONG TRACK ............ 6% right direction, or do you feel DON'T KNOW /REFUSED..... 2% things are off on the wrong track? IF "WRONG TRACK," ASK: (n =24) 6. Is there one single issue that DON'T KNOW /REFUSED..... 0% makes you think that things are NO .....................0% off on the wrong track? (IF POOR SPENDING .......... 8% "YES," ASK :) What is that TOO MUCH GROWTH....... 46% issue? HIGH TAXES ............ 29% COUNCIL DOESN'T LISTEN.4% EMPTY BUSINESSES ....... 8% RISING CRIME ........... 4% 7. If you were to describe the City of DON'T KNOW /REFUSED..... 1% Eagan, what words come to mind? NOTHING ................3% AFFLUENT ...............4% UPPER CLASS ........... 10% SMALL TOWN .............7% SUBURBAN ..............25% GROWING_ ..............24% FAMILY .................3% SAFE ...................3% SHOPPING ...............2% CLEAN /WELL MAINTAINED..6% BUSY ...................2% FRIENDLY ...............4% SCATTERED ..............6% For each of the following, using a scale of 1 to 10, with "1" being "not at all likely" and 10 being "extremely likely," please tell me how likely you would be to recommend to a friend or collegue.... 8. Eagan as a place to live? 1 2 3 4 5 6 7 8 9 10 DKR 0% 0% 0% 1% 1% 2% 7% 18% 33% 38% 0% 9. Eagan as a place to visit? 1 2 3 4 5 6 7 8 9 10 DKR 0% 0% 0% 10 4% 4% 11% 25% 28% 28% 0% 2 10. Eagan as a place to conduct business? 1 2 3 4 5 6 7 8 9 10 DKR 0% 0% 0% 0% 30 70 130 230 290 240 20 I would like to read you a list of characteristics of a community. For each one, please tell me if you think Eagan currently has too many or too much, too few or too little, or about the right amount. MANY FEW/ ABOUT D.K./ 3 MUCH LITT RIGHT REF. 11. parks and dedicated open spaces? 1% 5% 94% 0% 12. trails and city sidewalks? 1% 28% 70% 1% 13. historical and cultural opportunities? 4% 35% 58% 3% 14. retail shopping opportunities? 18% 12% 68% 1% 15. clothing stores? 18% 15% 67% 1% 16. entertainment establishments? 140 17% 68% 2% 17. entertainment options after 10pm? 11% 21% 63% 6% 18. dining establishments? 90 17% 74% 1% 19. affordable housing, defined as an affordable purchase price of less than $162,500? 4% 44% 46% 60 20. affordable rental units? 10% 40% 41% 10% 21. luxury rental units? 25% 14% 52% 10% 22. condominiums and townhouses? 28% 12% 55% 6% 23. starter homes for young families? 13% 37% 47% 4% 24. "move up" housing? 200 13% 62% 5% 25. higher cost upper end housing? 24% 12% 60% 5% 26. assisted living for seniors? 3% 29% 58% 11% 27. nursing homes? 2% 28% 58% 13% 28. one level housing for seniors, maintained by an association? 1% 34% 51% 14% 29. Are you aware of homes or proper- YES ...................27% ties in your neighborhood that are NO ....................73% in foreclosure? DON'T KNOW /REFUSED..... 0% IF "YES," ASK: (n =109) 3 30. Do you have any concerns about DON'T KNOW /REFUSED..... 0% the homes or properties in your NO ....................35% neighborhood that are in fore- UNKEPT YARDS .......... 16% closure? (IF "YES," ASK:) VANDALISM .............17% What would those be? RUNDOWN PROPERTIES.... 13% DECLINING VALUES...... 13% CRIME ..................4% LOW INCOME RESIDENTS WILL BUY ......... 3% Changing topics.... 31. Do you have an issue with noise in Eagan? (IF "YES," ASK:) What is the source of noise that bothers you most? (ROTATE AND READ LIST) NO PROBLEM .... ............................60% YES /NOISE FROM NEIGHBORING PROPERTY ........ 7% YES /NOISE FROM MOTOR VEHICLES ..............6% YES /NOISE FROM AIRCRAFT OPERATIONS ........ 25% YES /NOISE FROM TRAINS ......................1% YES /OTHER ( DOGS ) ...........................1% DON'T KNOW/ REFUSED .........................0% IF "NOISE FROM AIRCRAFT OPERATIONS," ASK: (n =100) 32. How frequently does the noise FREQUENTLY ............ 47% from the airport affect you or OCCASIONALLY .......... 38% members of your household's RARELY ................15% daily routine - frequently, NEVER ..................0% occasionally, rarely or never? DON'T KNOW /REFUSED..... 0% 33. Which of the following best de- STATEMENT A...........10% scribes how you are impacted STATEMENT B...........44% by aircraft noise? (ROTATE) STATEMENT C...........46% A) Aircraft noise does not DON'T KNOW /REFUSED..... 0% bother me B) Aircraft noise is an under- standable tradeoff for the con - venience of living close to the airport; OR C) Aircraft noise is a serious problem facing the City of Eagan I would like to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good, only fair, or poor? (ROTATE) 21 Now, for the next two city services, please consider only their job on local city streets. These do not include Interstates 35E and 494, State Highways 55 and 13, and County Roads such as Pilot Knob Road, Cliff Road, Lexington Avenue, Lone Oak Road and Yankee Doodle Road. How would you rate.... EXCL GOOD EXCL GOOD FAIR POOR DK /R 34. Police protection? 530 440 3% 0% 0% 35. Fire protection? 61% 35% 3% 0% 1% 36. City water supply? 29% 52% 17% 2% 0% 37. Sanitary sewer service? 25% 61% 13% 0% 10 38. Snow plowing of city trails you rate the general value of city POOR ...................0% and sidewalks? 20% 50% 22% 5% 3% 39. Park maintenance? 37% 56% 70 0% 1% 40. Storm drainage? 26% 63% 11% 0% 1% 41. City- sponsored recreation programs? 29% 60% 8% 0% 30 42. Animal control? 22% 61% 13% 2'% 2% 43. Communications with residents? 32% 57% 12% 0% 0% Now, for the next two city services, please consider only their job on local city streets. These do not include Interstates 35E and 494, State Highways 55 and 13, and County Roads such as Pilot Knob Road, Cliff Road, Lexington Avenue, Lone Oak Road and Yankee Doodle Road. How would you rate.... EXCL GOOD FAIR POOR DK /R 44. The overall condition of city streets, including street repair and maintenance? 15% 64% 20% 1% 1% 45. Snow plowing of city streets? 17% 540 26% 3% 0% 46. When you consider the property EXCELLENT .............14% taxes you pay and the quality of GOOD ..................74% city services you receive, would ONLY FAIR .............10% you rate the general value of city POOR ...................0% services as excellent, good, only DON'T KNOW /REFUSED..... 2% fair, or poor? 47. What do you think will be the biggest challenge facing elected officials and city staff in the City of Eagan over the next five years? (READ LIST) 5 MAINTAINING CURRENT CITY SERVICE LEVELS WHILE KEEPING PROPERTY TAXES AT THE LOWEST RESPONSIBLE LEVEL .. ............................370 MAINTAINING AGING INFRASTRUCTURE, LIKE STREETS AND SEWERS LINES .......................24% ATTRACTING NEW EMPLOYERS TO EAGAN WHILE KEEPING CURRENT EMPLOYERS ................11% MAINTAINING AND REINVESTING IN NEIGHBORHOODS ........ 14% MAINTAINING RECREATION PROGRAMS AND SPACES............. .............................4% BALANCING THE EXPECTATIONS OF YOUNGER AND MORE DIVERSE RESIDENTS WITH THOSE OF OLDER RESIDENTS .......... ............................10% SOMETHING ELSE .......... .............................0% DON'T KNOW/ REFUSED ...... .............................1% For a typical two to four inch snow fall, the City completes its snow removal in eight to ten hours.... 48. Do you think that time frame is BETTER THAN EXPECTED-21% better than expected, too long or TOO LONG ..............15% about the right amount of time? RIGHT AMOUNT .......... 62% DON'T KNOW /REFUSED..... 3% Each spring, the City Council approves a list of trails and side- walks to be maintained during the next winter. Snow removal on those trails and sidewalks is completed within 1 to 2 business days after the snow fall ends. Last winter, the City Council authorized some overtime and weekend trail maintenance. Knowing that.... 49. Do you support or oppose the STRONGLY SUPPORT....... 9% current level of snow removal ser- SUPPORT ...............76% vice from trails? (WAIT FOR RE- OPPOSE ................12% 0% SPONSE) Do you feel strongly STRONGLY OPPOSE........ 2% that way? the city - do DON'T KNOW /REFUSED..... 2% Thinking about other topics.... 50. Are you that aware the Eagan Fire YES ...................87% Department is made up of mostly NO ....................13% volunteers? DON'T KNOW /REFUSED..... 0% 51. How would you rate your overall VERY SAFE .............58% feeling of safety in the city - do SOMEWHAT SAFE......... 40% you feel very safe, somewhat safe, NOT TOO SAFE ........... 2% not too safe or not safe at all? NOT SAFE AT ALL ........ 0% DON'T KNOW /REFUSED..... 0% 31 I would like to read you a short list of policing priorities for the Eagan Police Department. Besides responding to emergency calls and criminal investigations.... 52. First, tell me which, if any, of the policing priorities do you consider to be the top priority? (ROTATE AND READ LIST) PROMOTING POLICE- COMMUNITY PARTNERSHIPS .......... 10% CRIME PREVENTION AND EDUCATION ...................25% TRAFFIC ENFORCEMENT .. ............................21% ENFORCING CITY NUISANCE CODES .....................9% JUVENILE CRIME AND SAFETY ........................ 23% ALCOHOL AND DRUG ISSUES ...........................8% None of above ( vol) .. .............................4% Combination ( vol) .... .............................1% Don't know / refused ... .............................1% 53. Now I would like to read you a short list of driving be- haviors. Please tell me which one, if any, you consider to be the most serious traffic concern in the City of Eagan. Speeding......... ............................22% Aggressive driving ...........................18% Driving under the influence ...................8% Running traffic lights and stop signs........ 15% Distracted driving ...........................31% SOMETHING ELSE ... .............................1% NONE ( VOL.) ...... .............................5% DON'T KNOW / REFUSED .... ........................1% Moving on..... 54. Do you currently recycle? YES ...................91% NO.....................9% DON'T KNOW /REFUSED..... 0% IF "YES," ASK: (n =363) 55. Is your recycling cart full the YES ...................35% week before your normal bi- NO ....................65% weekly recycling pickup? DON'T KNOW /REFUSED..... 0% IF "YES," ASK: (n =128) 56. What do you do with the DON'T KNOW /REFUSED..... 1% extra recycling? THROW IT OUT.......... 42% TAKE RECYCLING CENTER.38% WAIT FOR NEXT PICKUP..19% 7 57. What do you or members of your household do with waste items, such as paint, CFL's, computers and televisions - do you put them in the regular garbage, bring them to the Recycling Zone, store them in your home or garage, donate them, or do something else? (IF "ELSE," ASK:) What is it? 58. How important is it for city parks to have recycling bins available for park users - is it very impor- tant, somewhat important, not too important or not at all important? Continuing.... GARBAGE ................7% RECYCLING ZONE........ 43% STORE IN HOME /GARAGE..20% DONATE ................10% VARIES .................3% NO WASTE OF THAT TYPE.15% TAKE TO ANOTHER FACIL..3% SOMETHING ELSE......... 0% DON'T KNOW /REFUSED..... 0% VERY IMPORTANT ........ 47% SOMEWHAT IMPORTANT.... 49% NOT TOO IMPORTANT ...... 3% NOT AT ALL IMPORTANT...1% DON'T KNOW /REFUSED..... 0% The Eagan park system is composed of community and neighborhood parks, trails, community ballfields, and specific facilities, such as the Cascade Bay Waterpark, the Civic Ice Arena, and the Eagan Community Center. For each of the following facilities, which have you or members of your household used during the past year? Then for each one you or members of your household have used, please rate it as excellent, good, only fair, or poor. (ROTATE) NOT USE USE USE USE DK/ VIS EXC GOO FAI POO REF 59. Community and neighbor- 67. Have you or members of your house- YES ...................34% hold participated in any City- NO ....................66% sponsored park and recreation pro- DON'T KNOW /REFUSED..... 0% grams or events during the past two years? hood parks? 16% 46% 36% 3% 0% 0% 60. Lone Oak Senior Room at the Eagan Community Center? 70% 10'% 17% 2% 0% 1% 61. Community athletic fields? 50% 30% 16% 5% 0% 0% 62. Civic Ice Arena? 61% 18% 15% 4% 2% 0% 63. Eagan Community Center? 43% 32% 21% 4% 0% 0% 64. Cascade Bay Waterpark? 49% 32% 17% 2% 0% 0% 65. Market Fest? 36% 35% 21% 7% 1% 0% 66. The Eagan Art House? 66% 14% 14% 5% 2% 0% 67. Have you or members of your house- YES ...................34% hold participated in any City- NO ....................66% sponsored park and recreation pro- DON'T KNOW /REFUSED..... 0% grams or events during the past two years? 68. Have you or members of your house- YES ...................84% hold visited a city park or rec- NO ....................160 reation facility during the past DON'T KNOW /REFUSED..... 0% two years? IF "YES" IN EITHER QUESTION #67 OR #68, ASK: (n =337) 69. Were you satisfied or dis- SATISFIED ............ 100% satisfied with your exper- DISSATISFIED ........... 0% ience? DON'T KNOW /REFUSED..... 0% 70. Does the current mix of City park YES ...................99% and recreation programs, events and NO. ....................1% facilities meet the needs of your DON'T KNOW /REFUSED..... 0% household? IF "NO," ASK: (n =3) 71. What programs, events or facilities would you like to see? TEEN PROGRAMS, 33 %; ANOTHER DOG PARK, 670. Continuing.... 72. How would you rate the overall ap- EXCELLENT .............32% pearance of the city - excellent, GOOD ..................67% good, only fair or poor? ONLY FAIR ..............0% POOR ...................0% DON'T KNOW /REFUSED..... 0% Some people say public art can contribute to a community's quality of life. 73. Do you think public art can enhance YES ...................49% a community's quality of life? NO ....................46% DON'T KNOW /REFUSED..... 5% IF "YES," ASK: (n =194) For each of the following types of public art, please tell me if you would be interested in seeing it in the City of Eagan. (ROTATE) YES NO DKR 74. Permanent, outdoor art work in public spaces? 85% 14% 2% 75. Art incorporated in natural settings, landscaping and gardens? 92% 80 0% N 80. Are there any other types of DON'T KNOW /REFUSED..... 90 public art you would like to NO ....................91% see in the city? (IF "YES," ASK:) What would that be? Changing topics.... The 1914 Old Town Hall is the oldest government building remaining in the City of Eagan. It was damaged by an arson fire last September. The City could move the Old Town Hall to the municipal campus where there is more security and parking. 81. Do you think the City should move the Old Town Hall to the municipal campus or should it be left at its current location? (WAIT FOR RE- SPONSE) Do you feel strongly that way? STRONGLY/MOVE .......... 5% MOVE ..................41% LEFT ..................32% STRONGLY /LEFT......... 16% DON'T KNOW /REFUSED..... 6% Regardless of the location of Old Town Hall, it needs repairs. The City is planning to repair it to its prior condition, which allows it to be opened six to eight days a year and for occasional tours. For each of the following, please tell me if you would be interested in seeing any of these additional enhancements made to the Old Town Hall to allow for expanded uses. (ROTATE) 82. Providing climate control to allow year -round use. 83. Enhancing the outside of the Town Hall to create attractive gathering spaces. 84. Displaying history of community groups, organizations and businesses in addition to city history displays. 10 YES NO DKR 63% 340 4% 600 37% 4% 67% 29% 4% YES NO DKR 76. Artistic elements in building design and infrastructure? 77% 220 10 77. Art as part of signage around the city? 700 26% 40 78. Temporary artwork during events or seasonally? 86% 12% 30 79. Figures than can be painted, sold or placed in front of businesses to raise money for charity? 81% 180 2% 80. Are there any other types of DON'T KNOW /REFUSED..... 90 public art you would like to NO ....................91% see in the city? (IF "YES," ASK:) What would that be? Changing topics.... The 1914 Old Town Hall is the oldest government building remaining in the City of Eagan. It was damaged by an arson fire last September. The City could move the Old Town Hall to the municipal campus where there is more security and parking. 81. Do you think the City should move the Old Town Hall to the municipal campus or should it be left at its current location? (WAIT FOR RE- SPONSE) Do you feel strongly that way? STRONGLY/MOVE .......... 5% MOVE ..................41% LEFT ..................32% STRONGLY /LEFT......... 16% DON'T KNOW /REFUSED..... 6% Regardless of the location of Old Town Hall, it needs repairs. The City is planning to repair it to its prior condition, which allows it to be opened six to eight days a year and for occasional tours. For each of the following, please tell me if you would be interested in seeing any of these additional enhancements made to the Old Town Hall to allow for expanded uses. (ROTATE) 82. Providing climate control to allow year -round use. 83. Enhancing the outside of the Town Hall to create attractive gathering spaces. 84. Displaying history of community groups, organizations and businesses in addition to city history displays. 10 YES NO DKR 63% 340 4% 600 37% 4% 67% 29% 4% Insurance coverage on the Old Town Hall is insufficient to cover enhancements to the building. 85. If additional funds are needed, which option would you most support: (ROTATE) A) a fundraising campaign; B) using city funding; C) do you not support funding beyond basic repairs; OR D) Something else (PRIVATE DONATION) STATEMENT A...........45% STATEMENT B...........24% STATEMENT C...........25% STATEMENT D............2% DON'T KNOW /REFUSED..... 50 A few years ago, it was determined the old Fire Administration Building no longer met the City's long term fire service needs. The City is trying to determine what to do with the building.... 86. Which of the following would you most support: (ROTATE) A) Allow non - profits and community groups to use the building; B) Utilize for Art House program- ming; C) Develop the space as a business incubator; D) Create an Eagan History and Heritage space; E) Sell the building to a private business; OR F) Rent the building so it remains an asset for future city needs? STATEMENT A...........20% STATEMENT B...........18% STATEMENT C...........14% STATEMENT D...........26% STATEMENT E............7% STATEMENT F...........13% DON'T KNOW /REFUSED..... 3% I would like to ask you a few questions about water quality issues. 87. How would you rate the quality of EXCELLENT .............11% water in Eagan's lakes and ponds GOOD ..................70% -- excellent, good, only fair, or ONLY FAIR .............14% poor? POOR ...................1% DON'T KNOW /REFUSED..... 4% I would like to read you a short set of changes which have been or could be made to preserve adequate water supply in the City. For each one, tell me if you strongly support the change, some what support, somewhat oppose, or strongly oppose the change. If you have no opinion, just say so.... (ROTATE) 11 88. The use of fines to ensure outdoor water restrictions, such as restricting outdoor water use between 10 am and 8pm, are being followed? 89. Providing education about how residents can reduce water usage by ten percent. 90. Resetting water rates to support lower usage? 91. Charging premium water rates for house- holds using higher amounts of water? Moving on.... STS SUP OPP STO DKR 80 54% 32% 50 20 23% 53% 210 3% 10 15% 57% 21% 4% 20 10% 50% 34% 5% 2% 92. Do you leave the City of Eagan on YES ...................48% a regular or daily basis to go to NO /WORK IN EAGAN ...... 27% work? (IF "NO," ASK:) Do you NO /NOT EMP /RETIRED.... 25% work in Eagan? DON'T KNOW /REFUSED..... 0% IF "YES," ASK: (n =193) 93. Do you ever work from home or NO ....................68% ever telecommute to work? (IF YES /FULL - TIME......... 15% "YES," ASK:) Is that on a YES /PART - TIME......... 14% full -time basis, a part -time YES /WORK REQUIRES...... 4% basis or whenever your work DON'T KNOW /REFUSED..... 0% requires it? IF "FULL- TIME" OR "PART- TIME," ASK: (n =56) 94. Do you own your own OWN ...................21% business or do you work SOMEONE ELSE.......... 50% for someone else? DON'T KNOW /REFUSED.... 29% IF "YES" IN QUESTION 493, ASK: (n =62) 95. When you work from home, how often do you need to send or access large files by e -mail -- all of the time, most of the time, some of the time, rarely or never? 12 ALL OF THE TIME ....... 11% MOST OF THE TIME ...... 24% SOME OF THE TIME ...... 42% RARELY ................13% NEVER .................10% DON'T KNOW /REFUSED..... 0% 96. How many minutes does it take you to get to work? 97. At what intersection or area of the city, do you experience the most delays or challenges? 98. Have you or another household member used public transit, either buses or light rail, to go to Min- neapolis, Saint Paul destinations? (IF "YES," ASK:) Ho have your household public transit -- at weekly, twice a mont or less often? or other How frequently members used least weekly, h, monthly, 99. How often do you walk, bike or otherwise travel without a car around Eagan - daily, four to five times a week, two to three times a week, once a week, less often, or never? FIVE MINUTES OR LESS...0% SIX TO TEN MINUTES ..... 2% 11 TO 15 MINUTES...... 15% 16 TO 20 MINUTES...... 33% 21 TO 25 MINUTES...... 22% 26 TO 30 MINUTES...... 210 OVER 30 MINUTES ........ 8% DON'T KNOW /REFUSED..... 0% DON'T KNOW /REFUSED..... 1% NONE ..................20% TOWN CENTRE ............ 6% PILOT KNOB ROAD ....... 15% YANKEE DOODLE ROAD .... 14% HIGHWAY 13 .............8% CLIFF ROAD .............7% LEXINGTON AVENUE....... 6% INTERSTATE 35E........11% DIFFLEY ................4% CEDAR ..................8% SCATTERED ..............1% NO ....................70% YES /AT LEAST WEEKLY .... 2% YES/WEEKLY ............ 10% YES /TWICE A MONTH ...... 3% YES/MONTHLY ............ 2% YES /LESS OFTEN........ 10% YES /UNSURE .............3% DON'T KNOW /REFUSED..... 0% DAILY ..................9% 4 TO 5 TIMES A WEEK ... 14% 2 TO 3 TIMES A WEEK ... 22% ONCE A WEEK ........... 17% LESS OFTEN ............ 17% NEVER .................22% DON'T KNOW /REFUSED..... 0% For each of the following, please tell me if its availability would make you much more likely to travel without a car around Eagan, somewhat more likely or would it make no difference to you? (ROTATE) 13 MML SML NOD DKR 100. Convenient sidewalk and trails routes to go where I need to go? 21% 360 44% 0% 101. Sufficient information about local your home, such as water saving fixtures, sidewalk and trail routes? 21% 22% 57% 0% 102. Street and trail lighting? 21% 32% 47% 0% 103. As a pedestrian or bicyclist, are DON'T KNOW /REFUSED..... 6% there intersections where you do not NO ....................87% feel safe crossing the street? PILOT KNOB ROAD ........ 1% (IF "YES," ASK:) Where? YANKEE DOODLE ROAD ..... 1% HIGHWAY 13 .............1% ROUNDABOUT ON RAHN RD..1% SCATTERED ..............3% Moving on.... With increasing energy prices, I would like to read you a list of energy conservation practices. For each one, please tell me if your household has undertaken the practice during the past few years. (ROTATE) As the City of Eagan plans for development in the future.... 107. Not including restaurants, what type of retail stores would you like to see attracted to the City of Eagan? UNSURE, 3 %; NONE, 67 %; DEPARTMENT STORE, 6 %; GROCERY STORE, 4 %; CLOTHING STORE, 6 %; SPORTING GOODS, 4 %; HOBBY /CRAFT STORE, 3 %; HOME IMPROVEMENT STORE, 40; SCATTERED, 3 %. IF TYPE OF STORE IS MENTIONED, ASK: (n =121) 14 YES NO DKR 104. Made alternative energy improvements to your home, such as water saving fixtures, energy efficient appliances, or solar power? 65% 35% 0% 105. Considered or purchased a vehicle that uses electric or other alternative fuel? 23% 77% 0% 106. Car pool or use public transportation more often? 27% 73% 0% As the City of Eagan plans for development in the future.... 107. Not including restaurants, what type of retail stores would you like to see attracted to the City of Eagan? UNSURE, 3 %; NONE, 67 %; DEPARTMENT STORE, 6 %; GROCERY STORE, 4 %; CLOTHING STORE, 6 %; SPORTING GOODS, 4 %; HOBBY /CRAFT STORE, 3 %; HOME IMPROVEMENT STORE, 40; SCATTERED, 3 %. IF TYPE OF STORE IS MENTIONED, ASK: (n =121) 14 108. Is there any specific store you would like to see in the City of Eagan? UNSURE, 50; NO, 160; HERBERGERS, 7 %; MACYS, 13 %; DICKS, 90; JOANN FABRIC, 30; JOE'S SPORTING GOODS, 3 %; BURLINGTON, 3 %; TRADER DOES, 9 %; MICHAELS, 3 %; MENARDS, 14 %; SCATTERED GROCERY, 40; SCATTERED CLOTHING, 10 %. Turning to restaurants.... 109. In an average week, what percent NOTHING ...............12% of your meals do you eat out at a 1% TO 250 .............51% restaurant? 26% TO 50 %............320 51% TO 750 .............5% OVER 75 % ...............0% DON'T KNOW /REFUSED..... 0% 110. And, about what percentage of your NOTHING ...............13% spending on restaurants is spent 1% TO 25 % .............330 in Eagan restaurant establish - 26% TO 500............200 ments? 51% TO 75 %............12% OVER 75 % ..............23% DON'T KNOW /REFUSED..... 0% 111. What type of restaurants would you like to see attracted to the City of Eagan? (PROBE FOR SPECIFICS) UNSURE, 3 %; NO, 64 %; ASIAN, 2 %; FAMILY SITDOWN, 10 %; FAST FOOD, 6 %; MEXICAN, 20; FINE DINING, 2 %; ITALIAN, 2 %; SEAFOOD, 4 %; AMERICAN, 2 %; SCATTERED, 30. IF A TYPE OF RESTAURANT IS MENTIONED, ASK: (n =135) 112. Is there any specific restaurant you would like to see in the City of Eagan? UNSURE, 8 %; NO, 16 %; SONIC, 3 %; OLIVE GARDEN, 60; JOES CRAB SHACK, 5 %; RED LOBSTER, 7 %; TGI FRIDAYS, 6 %; OLD COUNTRY BUFFET, 7 %; POPEYES, 4 %; DENNYS /PERKINS, 40; WHITE CASTLE, 4 ANY GOURMET BURGER, 4 %; TACO JOHNS, 4 %; SCATTERED MEXICAN, 4 %; SCATTERED ASIAN, 5 %; SCATTERED ITALIAN, 3 %; SCATTERED AMERICAN, 10 %. Some cities use development incentives, such as public financing assistance, to encourage specific types of development. 15 113. How important is it for the city VERY IMPORTANT ........ 24% to use incentives to target specific SOMEWHAT IMPORTANT.... 62% types of development or redevelop- NOT TOO IMPORTANT..... 12% ment not presently in the city -- NOT AT ALL IMPORTANT ... 2% very important, somewhat important, DON'T KNOW /REFUSED..... 1% not too important, or not at all important? Redevelopment activities are typically more expensive than devel- opment on bare land. Some cities have issued bonds backed by city property taxes to acquire the funds for redevelopment efforts. Other cities have used an additional property tax levy to fund redevelopment activities. If it were necessary to spur redevelopment in certain areas.... 114. How much would you be willing to pay in additional property taxes for the redevelopment of certain areas of the city? How about $ per month? (CHOOSE A RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDING ON RESPONSE) How about $ per month? (REPEAT PROCESS) Changing topics.... NOTHING ...............28% feel you know $5.00 .................25% 11% $10.00 ................25% the City Council $15.00 .................8% 48% $20.00 .................5% a fair amount, $25.00 .................3% 32% $30.00 .................2% none at all? $35.00 .................0% 10% DON'T KNOW .............3% REFUSED ................1% 0% 115. How much do you feel you know A GREAT DEAL.......... 11% about the work of the City Council A FAIR AMOUNT ......... 48% -- a great deal, a fair amount, VERY LITTLE ........... 32% very little, or none at all? NONE AT ALL........... 10% DON'T KNOW /REFUSED..... 0% 116. From what you know, do you approve STRONGLY APPROVE...... 10% or disapprove of the job the City APPROVE ...............80% Council is doing? (WAIT FOR RE- DISAPPROVE .............7% SPONSE) And do you feel strongly STRONGLY DISAPPROVE.... 1% that way? DON'T KNOW /REFUSED..... 20 IF "DISAPPROVE" OR "STRONGLY DISAPPROVE," ASK: (n =30) 117. Why do you feel that way? DON'T LISTEN .......... 37% POOR SPENDING ......... 13% HIGH TAXES ............ 27% TOO MUCH GROWTH....... 17% LOW INCOME HOUSING ..... 7% 118. From what you have heard or seen, how would you rate the job per- formance of the Eagan City staff -- excellent, good, only fair, or poor? 119. During the past year, have you visited or contacted Eagan City Hall or another City facility, either by telephone, in person, by e -mail or through the city's website? IF "YES," ASK: (n =101) 120. On your last contact with the City, which Department did you contact -- the Police De- partment, Fire Department, Planning, Parks and Recre- ation, Street Maintenance, Engineering, Administration and City Council, Utility Billing, Building Inspection, Code Enforcement, Communica- tions or General Information? EXCELLENT .............18% GOOD ..................74% ONLY FAIR ..............6% POOR ...................0% DON'T KNOW /REFUSED..... 3% YES ...................25% NO ....................74% DON'T KNOW /REFUSED..... 1% POLICE DEPARTMENT ..... 29% FIRE DEPARTMENT ........ 4% PLANNING ...............3% PARKS/RECREATION ...... 16% STREET MAINTENANCE .... 14% ENGINEERING ............ 2% ADMIN /CITY COUNCIL ..... 9% UTILITY BILLING ........ 7% BUILDING INSPECTION.... 1% CODE ENFORCEMENT ....... 2% COMMUNICATIONS ......... 0% GENERAL INFORMATION...12% ANIMAL CONTROL ......... 2% Thinking about your last contact with the City, for each of the following characteristics, please rate the service as excellent, good, only fair, or poor.... 121. Ease of reaching a City Staff member who could help you? 122. Courtesy of the City Staff? 123. Promptness of response? 124. Answering your question or inquiry? 125. Can you get information, such as general city and contact informa- tion, calendars, forms and access to services, when you need it? 17 EXC GOO FAI POO DKR 42% 52% 6% 10 0% 46% 42% 130 0% 0% 42% 49% 9% 1% 0% 40% 54% 7% 0% 0% YES ...................94% NO.....................4% DON'T KNOW /REFUSED..... 2% 126. Do you have any suggestions for how the City could improve access to city information and services for you? Moving on...... 127. What is your principal source of information about Eagan City Gov- ernment and its activities? (READ LIST, #1 - #10) DON'T KNOW /REFUSED..... 40 NO ....................55% CITY WEBSITE .......... OPEN EARLIER ........... 7% OPEN LATER ............ 11% OPEN WEEKENDS ......... 13% BETTER WEBSITE ......... 4% MORE ON WEBSITE ........ 5% SCATTERED ..............2% DAILY NEWSPAPERS ....... CITY NEWSLETTER ....... 29% CITY WEBSITE .......... 19% LOCAL WEEKLY PAPER .... 24% CABLE TV ...............6% The city's website? ON -LINE NEWS SOURCES ... 1% OTHER PEOPLE ........... 3% MAILINGS ..............10% City publications and newsletters? DAILY NEWSPAPERS ....... 2% FACEBOOK /TWITTER/ 0% SOCIAL MEDIA ..... 2% E- MAIL ................. 3% NONE ...................0% 0% SCATTERED ..............2% Subscribing to blogs? For each of the following information sources about city government and its activities, please tell me if it is a major source of information for you, a minor source or not a source at all? (ROTATE) Is �0111�0911600�I:i7 128. E -mail? 15% 30% 55% 0% 129. The city's website? 31% 42% 27% 0% 130. City publications and newsletters? 58% 34% 8% 0% 131. Local weekly newspapers? 530 29% 18% 0% 132. Subscribing to blogs? 4% 11% 85% 0% 133. City social media, such as Facebook or Twitter? 7% 15% 79% 0% 134. Cable television programming? 20% 26% 54% 0% 135. On demand video? 3% 10% 86% 0% 136. On -line news sources? 11% 32% 58% 0% 137. Friends and neighbors? 34% 52% 14% 0% 138. During the past year, did you receive the city's newsletter? IF "YES," ASK: (n =365) WE YES ...................91% NO....................8% DON'T KNOW /REFUSED..... 1% 139. Do you or any members of your YES ...................88% household regularly read it? NO ...................12% DON'T KNOW /REFUSED..... 0% For each of the following information sources about parks and recreation programs, please tell me if you use that source or not? (ROTATE) YES NO DKR 140. City's recreation catalog? 66% 34% 0% 141. Cable television? 35% 65% 0% 142. City social media, such as Facebook or Twitter? 16% 84% 1% 143. Local weekly newspapers? 64% 36% 0% 144. E -mail? 28% 72% 0% 145. City's website? 46% 54% 0% 146. Does your household currently sub- scribe to cable television? (IF "YES," ASK:) During the past year, have you or any household members watched city cable access chan- nels 14,15,16,18, 19 or 20? YES /YES ...............30% YES /NO ................28% YES /UNSURE .............4% NO ....................39% DON'T KNOW /REFUSED..... 0% IF "YES /YES," "YES /NO," OR "YES /UNSURE," ASK: (n =244) 147. How would you rate the customer EXCELLENT .............18% service you receive from Com- GOOD ..................59% cast - excellent, good, only ONLY FAIR .............12% fair or poor? POOR ...................9% DON'T KNOW /REFUSED..... 1% 148. Considering the price you pay, how satisfied are you with the services and products offered by Comcast - are you very sat- isfied, somewhat satisfied, somewhat dissatisfied, or very dissatisfied? VERY SATISFIED ........ 21% SOMEWHAT SATISFIED.... 55% SOMEWHAT DISSATISFIED.12% VERY DISSATISFIED ..... 12% DON'T KNOW /REFUSED..... 0% Whether you watch local programming or not.... 19 149. How important is it to you that VERY IMPORTANT ........ 23% some of the programming offered SOMEWHAT IMPORTANT.... 63% by Comcast include local com- NOT TOO IMPORTANT..... 12% munity programming, such as NOT AT ALL IMPORTANT...2% school sporting events, local DON'T KNOW /REFUSED..... 1% parades, music in the park and access to City Council meetings and other information speci- fically about Eagan - is it very important, somewhat important, not too important or not at all important? 150. Do you have access to the Internet HOME ONLY .............37% at home? (WAIT FOR RESPONSE) Do WORK ONLY ..............3% you have access to the Internet BOTH ..................50% at work? NEITHER ...............11% DON'T KNOW /REFUSED..... 0% IF "HOME ONLY" OR "BOTH," ASK: (n =348) 151. How satisfied are you with VERY SATISFIED ........ 28% your competitive choice of SOMEWHAT SATISFIED.... 52% internet service providers -- NOT TOO SATISFIED..... 10% very satisfied, somewhat sat- NOT AT ALL SATISFIED ... 9% isfied, not too satisfied, or DON'T KNOW /REFUSED..... 1% not at all satisfied? Currently in the City of Eagan, Internet upload speeds are slower than download speeds. 152. Would you like to see Inter- net services offered with equal upload and download speeds? (WAIT FOR RESPONSE) Do you feel strongly that way? 153. During the past year, have you accessed the city's website? IF "YES," ASK: (n =242) 154. Were you able to find what you were looking for? 20 STRONGLY YES.......... 15% YES ...................78% NO.....................4% STRONGLY NO ............ 0% DON'T KNOW /REFUSED..... 3% YES ...................70% NO ....................30% DON'T KNOW /REFUSED..... 0% YES ...................94% NO.....................6% DON'T KNOW /REFUSED..... 0% 155. What information would you like to be able to access on the City of Eagan's webste? DON'T KNOW /REFUSED..... 7% NO /FINE AS IS ......... 50% BUDGET INFORMATION ..... 8% DEVELOPMENT INFO ....... 9% PARKS AND REC INFO ..... 8% CITY NEWS ..............9% REF CITY EVENTS ............ 8% SCATTERED ..............1% 18% I would like to ask you about social media sources. For each one, tell me if you currently use that source of infor mation; then, for each you currently use, tell me if you would be likely or unlikely to use it to obtain information about the City of Eagan. 162. How important do you think world class Internet access and speeds are to the future of Eagan resi- dents, institutions and businesses -- is it very important, somewhat important, not too important or not at all important? VERY IMPORTANT ........ 33% SOMEWHAT IMPORTANT.... 580 NOT TOO IMPORTANT ...... 8% NOT AT ALL IMPORTANT ... 2% DON'T KNOW /REFUSED..... 0% Now, to wrap up, just a few more questions for demographic pur- poses.... Could you please tell me how many people in each of the following age groups live in your household. 163. Persons 65 or over? 164. Adults under 65? 21 NONE ..................81% ONE ...................10% TWO OR MORE ............ 8% NONE ..................16% ONE ...................21% TWO ...................59% THREE OR MORE.......... 5% NOT USE USE DK/ USE LIK NLK REF 156. You Tube? 54% 18% 28% 0% 157. Facebook? 41% 32% 27% 0% 158. Twitter? 71% 14% 15% 0% 159. NextDoor? 89% 7% 3% 10 160. Blogs? 87% 8% 5% 0% 161. Instagram? 81% 6% 12% 1% 162. How important do you think world class Internet access and speeds are to the future of Eagan resi- dents, institutions and businesses -- is it very important, somewhat important, not too important or not at all important? VERY IMPORTANT ........ 33% SOMEWHAT IMPORTANT.... 580 NOT TOO IMPORTANT ...... 8% NOT AT ALL IMPORTANT ... 2% DON'T KNOW /REFUSED..... 0% Now, to wrap up, just a few more questions for demographic pur- poses.... Could you please tell me how many people in each of the following age groups live in your household. 163. Persons 65 or over? 164. Adults under 65? 21 NONE ..................81% ONE ...................10% TWO OR MORE ............ 8% NONE ..................16% ONE ...................21% TWO ...................59% THREE OR MORE.......... 5% 165. School -aged children? 166. Pre- schoolers? NONE ..................65% ONE ...................19% TWO OR MORE ........... 15% NONE ..................88% ONE OR MORE ........... 12% 167. Is your household telephone LAND -LINE ONLY........ 10% service by land -line only, cell- CELL -PHONE ONLY ....... 39% phone only, or both land -line and BOTH LAND AND CELL .... 51% cell - phone? REFUSED ................0% 168. What is your age, please? 169. Do you own or rent your present residence? (IF "OWN," ASK:) Which of the following categories con- tains the approximate value of your residential property -- under $200,000, $200,000- $250,000, $250,000 - $300,000, $300,000- $350,000, $350,000- $400,000, $400,000- $450,000, $450,000 - $500,000, or over $500,000? 170. Gender 22 18- 24 ..................7% 25- 34 .................12% 35- 44 .................23% 45- 54 .................26% 55- 64 .................18% 65 AND OVER ........... 15% RENT ..................24% OWN /UNDER $200,000.....6% OWN /$200,000- $250,000.15% OWN /$250,000- $300,000.20% OWN /$300,000- $350,000.16% OWN /$350,000- $400,000..9% OWN /$400,000- $450,000..4% OWN /$450,000- $500,000..30 OWN /OVER $500,000......20 OWN /UNSURE .............1% REFUSED ................1% MALE ..................49% FEMALE ................51% 171. 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A c to Q O c (6 ^L' W W J L 0 W. N (a L V O C) > C:) c O O O co O (D L O O LL �L � L +0 i 4-0 O ca V a. A c to Q O c (6 ^L' W W J L 0 W. L U L V J Q �U a. Ca m m W 4 Fj CD i r N M N N o N CD r f i_ pp vY M M M N N N T N W N w ^�, 0 > N (D i - m V! "^O` U U O J O LO 1 C) O NEW d- r O N r- O N Q O L a� a� J L L O cn (1) C/) C/) U O L 1..1. C: L M w U 0 N O N d' 0 0 0 N N N O 0 ■ ■ 1. to dl- 0 c) � Z U) U U Q Q1 Q O N O O Tl- •. r H O N ROE m 0 U c c� ca J i O ► N O 0 07 O O Q� �..� C CD t to c/i ~ ~ O = U U L O U u � O O U Q Q Q 0 c) � Z U) U U Q Q1 Q O N O O Tl- •. r H O N ROE m 0 U c c� ca J i O ► O N O O Tl- •. r H O N ROE m 0 U c c� ca J i O ► Agenda Information Memo December 16, 2014 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of December 2, 2014 regular City Council meeting and December 9, 2014 Special Council meeting as presented or modified. Attachments: (2) CA -1 December 2, 2014 Minutes CA -2 December 9, 2014 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota DECEMBER 2, 2014 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. A regular meeting of the Eagan City Council was held on Tuesday, December 2, 2014 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Fields, Hansen and Tilley. Councilmember Bakken was absent. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Finance Pepper, Assistant Finance Director Feldman, Director of Communications Garrison, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works'Matthys, Assistant City Engineer Nelson, Director of Parks & Recreation Johnson, Fire Chief Scott, Police Sargent Tocko, and Executive Assistant Stevenson. AGENDA City Administrator Osberg noted a slight change in the wording for Consent Item Q. — Authorize issuance of a Request for Proposal (RFP) for AccessEagan to provide a fiber point of presence (POP) connection at the Databank data center building. It should read: Authorize Project 1179 and Solicitation for Bids for Access Eagan to provide a fiber point of presence (POP) connection at the data center building. Councilmember Fields moved, Councilmember Hansen seconded a motion to approve the agenda as amended. Aye:4 Nay:0 RECOGNITIONS AND PRESENTATION Water Resources Manager Macbeth recognized Jerry Engelke and Jean Oberle as the 2014 Watershed Champions for the City of Eagan. Several representatives from the Eagan Green Ribbon Committee recognized the Eagan Athletic Association and Eagan Parks & Recreation Department for a partnership in serving youth sports in the Eagan community. CONSENT AGENDA Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the Consent Agenda as amended: Aye: 4 Nay: 0 A. It was recommended to approve the minutes of November 12, 2014 Special City Council meeting and November 18, 2014 regular City Council meeting. B. Personnel Items 1. It was recommended to accept the hiring of Joshua Wilske, IT Network Supervisor. 2. It was recommended to approve the status change of the Fire Prevention Specialist position from part -time (20 hours per week) to full -time (32 hours per week) effective January 1, 2015. 3. It was recommended to approve the City of Eagan Information Technology Policy to be incorporated into the City of Eagan Personnel Policy. City Council Meeting Minutes December 2, 2014 2 page 4. It was recommended to accept the hiring of LuAnn Bayer, Clerical Technician IV, Police Records. 5. It was recommended to accept the hiring of CSO. II /Animal Control Officer "to be named ".. 6. It was recommended to approve the following recommendations of the Personnel Committee to adjust the City Administrator's compensation to meet the State's salary cap law. • For 2014 (retroactive to October 2, 2014), adjust the compensation of the City Administrator by decreasing the car allowance by $270.96 /month, and increasing the City's contribution to medical insurance by $270.96 /month. • For 2015, adjust the compensation of the City Administrator by decreasing the car allowance by $311.46 /month, and increasing the City's contribution to medical insurance by $311.46 /month • For 2015, provide an additional vacation accrual of 9.87 hours to the City Administrator and authorize the City Administrator to exceed the vacation accrual cap by up to that amount. 7. It was recommended to approve the hiring of Seasonal Employees in Parks & Recreation. C. It was recommended to approve the check registers dated November 14 and 21, 2014. D. It was recommended to approve the proposed 2015 Enterprise Fund budgets for Public Utilities (Water, Sanitary, Sewer, Street Lighting, and Storm Drainage /Water Quality), Cascade Bay, Civic Arena, Community Center and Fiber Infrastructure (AccessEagan). E. It was recommended to approve 2015 Special Revenue Funds Budgets: Housing Fund, DWI Forfeiture Fund, Minnesota Investment Fund (MIF), Revolving Loan Fund, E -TV Fund and the Parking Ramp Fund. F. It was recommended to approve the 2015 Eagan Convention Visitors Bureau Budget. G. It was recommended to approve a resolution renewing existing alcohol licenses for 2015. H. It was recommended to approve a resolution directing the City Clerk to issue 2015 alcohol license renewals upon the licenses' submission of renewal documents and fees. I. It was recommended to approve a temporary on -sale liquor license and waive the license fee for Faithful Shepherd Catholic School's Live and Silent Auction on January 31, 2015 at 3355 Columbia Drive. J. It was recommended to adopt a resolution approving and Exempt Permit for Faithful Shepherd Catholic School to conduct a raffle on January 31, 2015 at Faithful Shepherd Catholic School, 3355 Columbia Drive. K. It was recommended to approve a temporary on -sale liquor license and waive the license for the Trinity School at River Ridge's Winter Classic Events on January 31, 2015 at 601 River Ridge Parkway. L. Item was removed. M. It was recommended to approve an On -Sale Liquor and Sunday Liquor License for Tres Amigos, LLC doing business as Teresa's Mexican Restaurant at 1008 Diffley Road. N. It was recommended to approve an On -Sale Wine and Sunday Wine License for Davann's Inc. doing business as Davanni's Pizza /Hot Hoagies at 1960 Cliff Lake Road. 0. It was recommended to approve a change in ownership of the Off -Sale Liquor License for Sidco, Inc. doing business as Big Top Liquors, 1284 Town Centre Drive. P. It was recommended to approve a resolution authorizing partial redemption of the 2005A Series Improvement bonds. City Council Meeting Minutes December 2, 2014 3 page Q. It was recommended to approve Project 1179 and the Solicitation for Bids for AccessEagan to provide a fiber point of presence (POP) connection at the Databank data center building. R. It was recommended to approve the application for senior citizen deferment of special assessment for 1787 Gold Court. S. It was recommended to authorize a variance to the Construction Activity Noise Regulations to extend construction activity to 24- hours - per -day, from December 8 through December 20, to SAK Construction, in the rehabilitation of Metropolitan Council Environmental Services sanitary sewer pipes in the McKee Addition neighborhood. T. It was recommended to approve an agreement between the City of Eagan and the property owner of 1380 Wilderness Run Road for providing electrical service for winter aeration of East Thomas Lake. U. It was recommended to approve the final payment for Contract 14 -13 (Citywide Trail & Parking Lot Improvements) in the amount of $28,992.44 to Bituminous Roadways, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. V. It was recommended to receive the Draft Feasibility Report for Project 1169 (Wilderness Run Vt & 3rd Additions — Street Improvements) and schedule a public hearing to be held on January 6, 2015. W. It was recommended to receive the Draft Feasibility Report for Project 1165 (Rooney Addition — Street Improvements) and schedule a public hearing to be held on January 6, 2015. X. It was recommended to receive the Draft Feasibility Report for Project 1162 (Mallard Park 3rd 74 th Additions —Street Improvements) and schedule a public hearing to be held on January 6, 2015. Y. It was recommended to receive the Draft Feasibility Report for Project 1175 (Northwood Parkway and Promenade Avenue — Street Improvements) and schedule a public hearing to be held on January 6, 2015. Z. It was recommended to authorize the Submittal of Comments to Dakota County regarding its Tax Increment Financing Policy. PUBLIC HEARINGS Proposed 2015 Budget and Property Tax Levy City Administrator Osberg introduced the item noted tonight is our annual Truth -in- Taxation hearing, and the consideration of the adoption of the 2015 budget and property tax levy. Osberg gave a brief summary of the budget process. A video outlining the proposed 2015 budget considerations was shown. Osberg noted the video was prepared for and shown during the Budget Connect show on November 17 via E -TV and the City's website. The virtual budget open house format reached out to residents of the community for budget questions and input in advance and during the broadcast. Director of Finance Pepper gave a presentation covering the proposed 2015 budget. Mayor Maguire opened the public hearing, there being no public comment he turned the discussion back to the Council. The Council discussed the 2015 budget and property tax levy. City Council Meeting Minutes December 2, 2014 4 page Councilmember Fields moved, Councilmember Tilley seconded a motion to close the public hearing and set the 2015 general levy and General Fund budget approval for consideration at the December 16 City Council meeting. Aye: 4 Nay: 0 Approve Project 1157 Blackhawk Hills & Blackhawk Hills 2nd — Street Improvements Public Works Director Matthys introduced the item noting as part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. Assistant City Engineer Nelson gave a staff report noting Project 1157 provided for the street improvements of Blackhawk Hills & Blackhawk Hills 2nd, located south of Yankee Doodle Road and west of Interstate 35E, a residential street in central Eagan. Mayor Maguire opened the public hearing, there being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Hansen seconded a motion to approve Project 1157 (Blackhawk Hills V /2nd Additions —Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 4 Nay: 0 Approve Project 1164 Red Pine Lane (TH 3 to Weston Hills Drive) — Street Improvements Assistant City Engineer Nelson gave a staff report noting Project 1164 provided for the street improvements of Red Pine Lane , a minor collector street in southeast Eagan located south of Cliff Road and east of TH 3. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve Project 1164 (Red Pine Lane —Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye:4 Nay:0 Approve Project 1168 Waters Edge — Street Improvements Assistant City Engineer Nelson gave a staff report noting Project 1168 provided for the street improvements of Waters Edge, a residential street (Englert Road) in central Eagan located south of Yankee Doodle Road and west of Pilot Knob Road. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve Project 1168 (Waters Edge — Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 4 Nay: 0 City Council Meeting Minutes December 2, 2014 5 page Approve Project 1123 Cedar Heights — Street Improvements, Approve Project 1163 Pines Edge 1St - Street Improvements, Approve Project 1166 St Charles Wood — Street Improvements Assistant City Engineer Nelson gave staff reports and presentations on the following street improvements: Project 1123 — Cedar Heights, Project 1163 — Pines Edge 1St, and Project 1166 - St. Charles Wood. Mayor Maguire opened the public hearings on street improvements for Project 1123, Cedar Heights Addition; Project 1163, Pines Edge 1St Addition and Project 1166, St. Charles Wood Addition. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded the motion to approve Project 1123 (Cedar Heights Addition — Street Improvements), Project 1163 (Pines Edge 1St Addition — Street Improvements), and Project 1166 (St. Charles Wood Addition — Street Improvements) as presented and authorize the preparation of detailed plans and specifications: Aye: 4 Nay: 0 Approve Project 1161 Witham Lift Station — Sanitary Sewer Lift Station Public Works Directory Matthys gave a staff report noting a property acquisition would be required in order to complete the proposed lift station improvements. The impacted property owner has been cooperative and supportive of the proposed improvements and associated property acquisition. An appraisal of the property in preparation of the acquisition has indicated greater impacts to the property. Matthys noted in order to reduce the required property acquisition, a revised design is being proposed, and it would be appropriate to schedule a new informational neighborhood meeting and public hearing to allow public review of the revised design. Councilmember Hansen moved, Councilmember Tilley seconded a motion to continue the Public Hearing for Project 1161 (Witham Lift Station — Sanitary Sewer Improvements) to January 20, 2015. Aye:4 Nay:O Vacate Public Utility Easement (Doc. No. 565797) and a Portion of Public Ponding Easement (Doc. No. 369372), 1320 Towerview Road, and Approve Final Plat — Devito Addition Director of Public Works-Matthys introduced the item noting the property is located south of Lone Oak Road and east of Pilot Knob Road in north- central Eagan. The-current owners recently purchased the property with plans for improvements. The recording of a final plat of the property (proposed Devito Addition) is needed to allow an addition to the existing house to be constructed under a building permit. Matthys noted on October 13, 2014, City staff received a petition from the property owners requesting the vacation of a portion of a public ponding easement and a public drainage and utility easement. Mayor Maguire opened the public hearing, there being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Hansen seconded a motion to approve a Final Plat to create one lot upon 1.5 acres located on Parcel No. 10- 01000 -31 -032 and the vacation of a public utility City Council Meeting Minutes December 2, 2014 6 page easement (Document No. 565797) and a portion of a public ponding easement (Document No. 369372) on said property and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 OLD BUSINESS There was no old business to be heard. NEW BUSINESS Conservation Easement Encroachment - Lot 3, Block 1 Sweet Place (4611 Sweet Street) City Administrator Osberg introduced the item noting the Council is being asked to deny or approve a request for encroachment upon a Conservation Easement on property located at 4611 Sweet Street. The property owners have been informed by City staff of a violation of the conservation easement on their property (fence and mowing). Public Works Director Matthys gave a staff report and provided additional information. Property owners, Chuck and Camille Witzke, addressed the Council regarding the conservation easement violations on their property. They gave a summary of their request and were available for questions. The Witzke's stated they have no problem taking down the three panels of fencing, bringing the fence to its original state, but feel the 10 to 32 feet of vegetation along the shoreline to be adequate and are requesting that they be allowed to maintain it as is. Water Resources Manager Macbeth provided additional information on the conservation easement encroachment.. The Council discussed the conservation easement encroachment. Mayor Maguire moved, Councilmember Fields seconded the motion to approve a request for encroachment upon a Conservation Easement located on property identified as Lot 3, Block 1, Sweet Place with the condition of removal of fence within the conservation easement and to allow the continuance of the mowing as it exists today, subject to an executed agreement to be prepared by the City Attorney. Aye: 4 Nay: 0 Planned Development Amendment- Storchak LLC — A Planned Development Amendment to Allow a detached trash enclosure located at 3435 Washington Drive City Administrator Osberg introduced the item noting the Planned Development Amendment (PDA) was recommended for approval by the Advisory Planning Commission at their November 5, 2014 meeting. Osberg noted the request is for a PDA to allow a detached trash enclosure upon property located at 3435 Washington Drive. City Planner Ridley gave a staff report. Mayor Maguire opened the public comment, there being no public comment, he turned the discussion back to the Council. City Council Meeting Minutes December 2, 2014 7 page Councilmember Fields moved, Councilmember Hansen seconded a motion to approve a Planned Development Amendment to allow a detached trash enclosure upon property located at 3435 Washington Drive, subject to the following conditions: Aye: 4 Nay: 0 1. The applicant shall enter into a Planned Development Amendment Agreement with the City and the Agreement must be recorded with the Dakota County Recorder's office within 60 days of City Council approval. 2. The trash enclosure shall be located as shown on the approved Site Plan. 3. A Building Permit shall be obtained prior to construction of the trash enclosure. 4. The trash enclosure and approach shall be constructed and operational by June 15, 2015. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA s There were no administrative agenda items to be heard. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the meeting at 8:38 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk MINUTES SPECIAL CITY COUNCIL MEETING DECEMBER 9, 2014 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Hansen and Tilley. Councilmember Fields arrived at 6:05 p.m. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Director of Finance Pepper, Assistant Finance Director Feldman, Director of Parks & Recreation Johnson, Assistant Director of Parks and Recreation Flewellen, Director of Public Works Matthys, Director of Community Development Hohenstein, Police Chief McDonald, Fire Chief Scott, and Communications Coordinator Foote, ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to adopt the agenda as presented. Aye:4 Nay:0 There were no visitors to be heard. VISITORS TO BE HEARD PUBLIC BUILDING FINANCE PLAN City Administrator Osberg introduced the item noting at the August 11, 2014 budget workshop, five capital projects related to City facilities were identified for the Council's consideration. Osberg noted that the focus of tonight's presentation was to illustrate the capacity the City has to take on additional debt without increasing the tax levy. Osberg indicated that staff is looking for feedback and /or direction on priority, timing, funding source, and financing options for the proposed capital projects: Fire Station consolidation, including remodel of existing Station 4, Old Town Hall restoration, Central Maintenance Facility space needs, Cascade Bay filtration system, and Police /City Hall space needs. Osberg gave a synopsis on the proposed projects. Dave MacGillivray, Financial Advisor for Springsted, gave a presentation on the funding capacity estimate for future City space needs discussion. Director of Finance Pepper was available for questions. The Council discussed the Public Building Finance Plan and responded to the Public Policy Questions: 1. Is the Council willing to replace the soon -to -be expiring levies for the Community Center bonds and overpasses /exchanges with new debt service for public building projects and /or operational needs? The Council expressed openness to replace the levies to meet capital needs of the City. It was the consensus of the Council to use bonds for the new public building projects, but not for operational needs. It was noted by the Council that all of the space needs projects proposed remain in conceptual form and no approvals have been granted. The Council expressed their interest in seeing future analysis on the timing, potential phasing, and funding sources for the proposed projects. It was also noted that the City may wish to not replace all of the expiring debt with new debt, particularly if funding for operational needs need to be addressed in the future. Special City Council Minutes December 9, 2014 Page 2 2. Are there projects that should be advanced? If so, in what order of priority, and when? It was the consensus of the Council to use cash financing (e.g. Community Investment Fund) to proceed ahead on the Old Town Hall restoration, Fire Station #4 remodel, and Cascade Bay pump house projects. Councilmember Bakken also suggested proceeding on Phase 1 of the Central Maintenance Facility project in as one of the first capital needs to address. The Council noted the priority of projects should be based on what will have the greatest impact to City services. There was Council consensus that the fire station consolidation should not begin until the Fire Administration Building has been sold or a use for the building has been determined. The Council was open to seeing how the Fire Administration Building could be used for City services in place of or in conjunction with remodelling at City Hall /Police. Councilmember Hansen noted that any financial analysis should include cost impacts by phasing or delaying projects. 3. For the Old Town Hall restoration, Fire Station #4 remodel, and Cascade Bay pump house projects, which cash source(s) should be used for funding — General Fund balance and /or Community Investment Fund? It was the consensus of the Council to use Community Investment Funds. City Administrator Osberg noted the presentation of the space needs study for City Hall /Police will be presented to the City Council in February 2015.Osberg also stated that additional financial analysis on all of the capital needs would be provided to the Council in the future per their direction. There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn at 7:50 p.m. Aye:5 Nay:O Date Mayor City Clerk Agenda Information Memo December 16, 2014 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items Item 1 Action to be Considered: Accept the resignation of Michael Widstrom, Streets Maintenance Worker, and authorize hiring his replacement. Facts: ➢ Mr. Widstrom submitted his resignation effective December 31, 2014. ➢ He is retiring after 14 years of service. Attachments: (0) Item 2 Action to be Considered: Approve filling the position of Streets Maintenance Worker with current employee Richard Robohm, effective January 5t ", 2015, and authorize hiring for his vacated position in Utilities. Facts: ➢ Mr. Robohm is a current employee in the Utilities Division ➢ Following a recruitment and selection process, Management is reassigning him to the Streets Division. Attachments: (0) Item 3 Action to be Considered: Accept the promotion of Paul Watry to Park Operations Supervisor. Facts: ➢ Mr. Watry is a current employee in the Parks Maintenance Division. ➢ City Council approved hiring for this position on November 5, 2014. Attachments: (0) Item 4 Action to be Considered: Approve filling the vacant Parks Maintenance Worker position with current employee Robert Brown, December 22nd, 2014, and authorize hiring for his vacated position of Mechanic. Facts: ➢ Mr. Brown is currently a Mechanic in the Central Services Division ➢ Following a recruitment and selection process, Management is reassigning him to the Parks Division. Attachments: (0) Item 5 Action to be Considered: Approve an adjustment to the 2014 compensation of the City Administrator by allocating 3.3 hours of vacation to offset a reduction in the City Administrator's salary to meet the State's salary cap law Facts: ➢ Action was approved by the Council on December 2, 2014 to adjust the City Administrator's 2014 and 2015 compensation to meet the State's salary cap law. ➢ In implementing the Council's direction, it was realized that taxing implications resulted in a loss of $249.37 in 2014 net pay to the Administrator. ➢ Upon review by the Finance Director, it is proposed that 3.3 hours of vacation be allocated to the Administrator to offset the net loss in pay. ➢ The approved compensation adjustments for 2015 will be reviewed in light of the taxing implications, and any future adjustments will be brought to the City Council for consideration. ➢ As noted on December 2, the total compensation for the City Administrator does not change as a result of the adjustments being recommended. Attachments: (0) Item 6 Action to be Considered: Accept the resignation of Logan Anderson, Patrol Officer, and authorize hiring his replacement. Facts: ➢ Mr. Anderson submitted his resignation effective December 11, 2014. Attachments: (0) Item 7 Action to be Considered: Approve change in hours and reclassification of the Skating Coordinator position at the Eagan Civic Arena. Facts: ➢ Hours will be reduced from 40 hours per week to 32 hours per week. ➢ It is recommended that the Skating Coordinator position change from a Level 3 non- exempt to a Level 7 exempt, to be equitable with other supervisory positions at the Civic Arena and the Community Center. ➢ This will result in a budget reduction. Attachments: (0) Item 8 Approve 2015 non -union Compensation Plan. Action to be Considered: Approve the proposed 2015 non -union Compensation Plan for all regular non - collective bargaining employees, which will reflect a 1% increase effective on or about January 1, 2015 and a 1% increase effective on or about April 1, 2015, to coincide with the pay period. FACTS: ➢ These 1% increases also apply to the on -call pager pay plan for non - exempt Information Technology employees (approved by City Council in 2009) and the Custodial on -call Stipend (approved by City Council February 2013). ➢ Intern Compensation Plan: Approve the proposed 2015 Intern Compensation Plan which will reflect a 1% increase effective on or about January 1, 2015 and a 1% increase effective on or about April 1, 2015, to coincide with the pay period. ➢ Department Director Car allowance shall remain status quo with no increase in 2015. ➢ Parks & Recreation Seasonal Compensation Plan: A study of the Parks & Recreation Seasonal Compensation Plan is currently underway. Staff recommendations shall be presented to the City Council in January 2015. ➢ The funds necessary for these revisions have been incorporated into the proposed 2015 budget. Attachments: (0) Item 9 Action to be Considered: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division Job Title Community Ford, Gina Center Community Scheidegger, Kaitlan Center Ammann, Michael Civic Arena Parks & O'Toole, Mikaela Recreation Informatives: CSO II /Animal Control Officer Named: Robert Kent Guest Services Representative Guest Services Representative Adult League Referee Preschool Teacher ➢ City Council approved hiring for this position on December 2, 2014. Agenda Information Memo December 16, 2014 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated November 28 and December 5, 2014 as presented. Attachments: (2) CC -1 Check register dated November 28, 2014 CC -2 Check register dated December 5, 2014 Agenda Information Memo December 16, 2014, Eagan City Council Meeting CI0 ►Yi1 4,11I07_1 D. Approve a Change in Management of the On -Sale Liquor License for Blazin Wings, Inc. doing business as Buffalo Wild Wings Grill & Bar, 1280 Promenade Place. Action To Be Considered: To approve a change in the management of the On -Sale Liquor License issued to Blazin Wings, Inc. dba Buffalo Wild Wings Grill & Bar. Facts: ➢ A change in management has occurred at Buffalo Wild Wings Grill & Bar, 1280 Promenade Place. The new manager of the restaurant, Sabrina Southworth, has completed the necessary forms and paid the investigation fee. ➢ The Eagan Police Department has conducted an investigation of the new manager and finds no reason for denial. Attachments: (0) Agenda Information Memo December 16, 2014, Eagan City Council Meeting 14101►111?I►1i r_TC11 I► G7e1 E. Approve Exempt Permit for Ducks Unlimited South Metro Flyway to hold a raffle on February 7, 2015 Action To Be Considered: To adopt a resolution approving an Exempt Permit for Ducks Unlimited South Metro Flyway to conduct a raffle on February 7, 2015 at Lone Oak Grill, 3010 Eagandale Place. Facts: ➢ Ducks Unlimited South Metro Flyway has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements for the application have been met and staff deems it in order for approval. Attachments: (1) CE -1 Resolution RESOLUTION NO. _ CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT DUCKS UNLIMITED SOUTH METRO FLYWAY WHERAS, Ducks Unlimited South Metro Flyway has applied for an Exempt Permit to conduct a raffle on February 7, 2015; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for Ducks Unlimited South Metro Flyway to conduct a raffle on February 7, 2015 at 3010 Eagandale Place. Motion by: Seconded by: Those in favor: Those against: Date: December 16, 2014 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 16th day of December, 2014. City Clerk Agenda Information Memo December 16, 2014 Eagan City Council Meeting CONSENT AGENDA F. Project 1158, Cedar Grove 8th - Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1158 (Cedar Grove 8th - Street Improvements) and schedule a public hearing to be held on January 20, 2015. FACTS: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within Cedar Grove 8th, a residential neighborhood located north of Deerwood Drive and east of Blackhawk Road in west - central Eagan. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 20, 2015. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CF -1 Draft Feasibility Report - } ^ \ 2 � cum From: Aaron Nelson, Assistant City Engineer Date: January 20, 2015 Re: Cedar Grove 8th Addition Street Revitalization City Project No.: 1158 Attached is the feasibility report for the Cedar Grove Stn Addition Street Revitalization, City Project No, 1158. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. Reviewed By: Department of Public Works 107IMMI-TURV I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Pate: Rea. No. 45795 Date: Finance Department Date: TABLE OF CONTENTS ExecutiveSummary ..................................................................................................... 1 Introduction/History..... ..,,,~~,.,~~,,,~~~,^^~~~,,,,,~,~~,,,,`,^,,,,,,^~,,,^~~^,^,,,,,,,,,,,,~~~~_2 Scope................................................................................................... ...................... . 3 AreaToBe Included ............................. ...~~.~~.~..~,~~~^~~,~~~~^~~~~~^~`^'^`~^~^^^'^~~~~`~^3 Ease.,..~...,,....~.,~~,,^~~..,^^,,_~_,....~~~,,,,~^,~,..~~,,,,.,~,,,~~~~,,~~,~,,. 6 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix B Preliminary Assessment Roll Appendix C Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section —Mill & Overlay Project Name Cedar Grove 8th Add Project # 1158 Street Area 30,992 Sq. Yds. Street Length 8,552 Feet ....... . . . I Overlay Riverton Ave. • Adjustment/Replacement of: 1970 Fire Hydrant Improvements $ 62,800 Palisade Way Palisade Pt. Constructed 1972 (Palisade Point) 1984 (Riverton Circle) Curb Removal Riverton Cir. 1985 (part of Riverton Ave..) Reconstructed 1994 Cochrane Ave. Streets Included Sartell Ave. 133 • Fire hydrant improvements Blackhawk Cir. Crack Sealed - Davenport Ave. Davenport Cir, Monticello Ave, Seal Coated 1988, 2008 2011 (Galway Lane) Absolute Location NEYof Section 20 Township 27, Range 23 Relative Location North of Deerwood Drive East of Blackhawk Road Project vetaiis • Roadway resurfacing (edge mill & 1-1/2" PCI Rating 50/100 overlay) $179,015 Repair Existing Concrete Curb & Gutter $159,500 Recommended ....... . . . I Overlay • Replacement of damaged curb & gutter • Adjustment/Replacement of: Improvement Fire Hydrant Improvements $ 62,800 - $ 62,800 o Sanitary/Storm sewer Scope Curb Removal 11% o Utility castings o Watergate valves o Street signage Residential Lots 133 • Fire hydrant improvements . ........... . • Trail Overlay Cost Estimate/ Revenue Cedar Grove 8th Addition 1 Property City Mill & Overlay w/ Signage $3571900 $178,885 $179,015 Repair Existing Concrete Curb & Gutter $159,500 - $159,500 & Trail Overlay Fire Hydrant Improvements $ 62,800 - $ 62,800 Total $580,200 $ 178,885 (31%) $ 401,315 (69%) Cedar Grove 8th Addition 1 January 20, 2015 Neighborhood Street Revitalization :Cedar Grove 8th Addition �Eagan, Minnesota �w Introduction /History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance, A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 8,552 feet of residential streets in the Cedar Grove 8th Addition in central Eagan has been identified for 2015 street revitalization improvements. Figure I., located In Appendix C, illustrates the project location. Most of the streets were originally constructed in 1970, and some were in 1972, 1984, and 1985. An overlay was performed in 1994. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years,. Overlaying the roads located within the project area, which are currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1988 and 2008 and one street in 2011. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where Cedar Grove 81h Addition 2 necessary, These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review -The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and ;pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. <��Scope_ This project will provide resurfacing (edge mill and overlay) for approximately 8,552 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. q>.Area to Be Included Properties included in the project lie within the NE Y4, Section 20, lying North of Deerwood Drive, East of Blackhawk Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota, street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition !Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PC[ Recommended improvement 56- 100 Routine Maintenance/Crack Seal/Seal Coat Cedar Grove 8th Addition 3 36-55 �� Patch /Repair and/or Overlay �Reconstruct/ 0-35 Reconstruct/ ec Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 50, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above, The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street, Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 11% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners Cedar Grove 8th Addition 4 are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/ Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced, Sidewalk/Path & Pedestrian Ramps — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that .are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently do not exist. In addition, the trail along the north side of Riverton Avenue and at the end of Palisade Way will receive a 1-1/2" bituminous overlay, Cedar Grove 8t" Addition 5 Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed, Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The streets are relatively narrow at 32 feet wide, has low traffic volumes, limited access points, and a trail is available on the east side of Blackhawk Road (adjacent to this neighborhood) to connect pedestrians to the City and regional trail system, Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. ��.Easement J Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Cedar Grove 8th Addition 6 Feasibillity and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has .been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Nan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Cedar Grove 9'h Addition • Mill & Overlay —, .......... .......................... - ...... ....... .................. $357,900 • Repair Existing Concrete Curb & Gutter and Trail Overlay.... $159,500 • Fire Hydrant Inigrovements .................... ............................... 62.800 Total................ ........... .............................................. $580,200 <��Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City Mill & Overlay- Low-Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter and Trail Overlay - 100% Fire Hydrant Improvements 100% Cedar Grove 8th Addition 7 Residential Lots — All residential lots (133 single family homes) as shown on Figure 2, .having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32400t width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,345/ lot and is calculated as follows: Mill & Overlay - Residential Properties * 17,104' Residential Frontage / 17,104'Total Frontage = 100% * $357,900.(Mill & Overlay Costs) x 50% x 100% = $178,950 (Total R-1 Assessment) * $178,950 / 133 lots= $1,345,49,.rounded to $1,345 /single-family lot Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement, If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment -schedule is an example of a residential lot assessment of $1,345 with an estimated 4% interest for the assessed amounts., and assumes 14 months interest for the first year: ........... rincipal Year interest Year Cost Year ................. . . . ............................ 1 _ Year mm $269 ..... - - - — - -------- $332 ................. 5 Year $269 $280 ........................................... Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed 'below: The Major Street Fund will finance the estimated street related project deficit of $338,515 (6310 of total street costs). Cedar Grove 80 Addition 8 Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $357,900 $178,885 $179,015 Repair Existing Curb & Gutter $159,500 - $159,500 Fire Hydrant Improvements $ 62,800 ._ $ 62,800 Totals $ 580,299_ 178,885 $ 401,315_ The Major Street Fund will finance the estimated street related project deficit of $338,515 (6310 of total street costs). Cedar Grove 80 Addition 8 The Combined Utility Fund will finance the estimated $62,8OO fire hydrant improvement related costs for this street project. This city wide 2O year fire hydrant stonc nozzle modification program anticipates aone-time 5 cent /1,O8O gallon increase |n2O15tothe existing water utility rate. Present Feasibility Report tq City Council/ Informational Meeting ............. ...... .......................................................... January l2,2Ol5 PublicHearing ..................... ........... ................................................. ........ January 2Q.2O15 BidDate. ........................................ ........................................ .................... March 26,2815 AwardCoUtract. .................................... --- .......................................... ~ ..... Aod|7,2Ol5 StartConstruction ....................................................... ................ ..................... May 1.2O15 ProjectConmnetion-.---.....,..~.............~—.....................August 2015 FinalCost Report ........ .. ....................... ........................................................ 2Ol5 Final Assessment Hearing ........................................ ............................... .............. Fall, 2013 Cedar Grove 81h Addition Appendix A Preliminary Cost Estimate City Project 1158 Cedar Grove 8th Addition Item No. It unit Unit Price Y ed Estimated _ Mobilization LS $ 4,000.00 rar€ l - Dnuminuus Street Ovenay Item Unit Unit Price Est �Estimated 2021:501 Mobilization LS $ 4,000.00 1 $ 4;000.00 2104.505 Remove Bituminous Pavement SY $ 10:00 711 $ 7,110:00 2232.501 Mill Bituminous Pavement (1 -1/44" depth, 6" Width) SY $ 1.50 13544 $ 20,316.00 2232.501 Mill Bituminous Pavement —Full Width (1 -1/4" Depth) SY $ 3.00 1300 $ - 2357:502 Bituminous Material for Tack Coat GAL $ 3.00 2015 $ 6,045.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60:00 2875 $ 172,500:00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 131 $ 17,030.00 2504.602 Adjust Gate Valve Box EA $ 175.00 18 $ 3,150.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 3 $ 1,050.00 2504.602 Repair Cate Valve Top Section w /Cover EA $ 300.00 10 $ 3,000.00 2506.503 Reconstruct 4' Dia. M LF $ 530,00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA _. $ 450.00 22 $ 9,900.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 32 $ 7,200.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 1 $ 825;00 2506.602 Remove & Replace Top Slab w /Cstg (16428) EA $ 2,000.00 $ - 2563.601 Traffic Control L5 $ 2,000.00 1 $ 2;000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 $ - 2581.501 Pavement Message Arrow (Left) - Epoxy EA $ 130.00 $ - 2581.501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Leffi /Thru) - Epoxy EA $ 175.00 $ - 2582.501 Pavement Message (Stop Ahead) —Epoxy EA $ 500.00 $ - 2582.502 12" Solid Line White - Epoxy LF $ 5.00 $ - 2582.502 4 "Solid Line White- :Epoxy LF $ 1.00 $ - 2582.502 24" Solid line White - Epoxy LF $ &00 $ - 2582.502. 24" Solid Line Yellow - Epoxy LF $ 6.50 $ - 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 $ _ 2582.503 Zebra Crosswalk White - Epoxy SF $ 7.00 $ - SP -1 Signage Remove and Replace LS $ 8,080.00 1 $ 8;080.00 Subtotal 262,206.00 5% Contingency $ 13,110.30 Subtotal $ 275,316.30 30% Indirect Costs $ 82,594.89 Part I - Bituminous Street Overlay $ 357;911.19 item No. Item Unit Unit Price Est �Estimated 2101.601 Remove Trail Overgrowth LS Qty 1,500;00 Part H - Repau Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500;00 1 $ 1,500.00 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 1800 $ 13,500.00 2104.503 Remove Bituminous Pavement SY $ 10.00 3 $ 30.00 2104.503 Remove Bituminous Walk SF $ 2.50 1300 $ 3,250.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 $ - Cedar Grove S`h Addition 10 2104.505 Remove Concrete Driveway Valley Gutter SY $ 16.00 17 $ 272.00 2104.523 Salvage Casting EA $ 150.00 $ - 2105.501 Common Excavation CY $ 30.00 70 $ 2,100:00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 100 $ 2,500.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 70 $ 210.00 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70.00 140 $ 9,800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130:00 50 $ 6,500.00 2504.602 irrigation Repair EA $ 200.00 40 $ 8,000.00 2506.521 install Casting EA $ 450.00 $ - 2506.602 Line 4' Diameter Structure LF $ 500.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400,00 28 $ 11,200.00 2506.602 Remove &Replace Casting (Catch Basin) EA $ 800.00 1 $ 500:00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia..) EA $ 5,000.00 $ - 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000,00 $ - 2506.602 Remove & Replace CB Structure w /Cstg.(2' x3') EA $ 4,500.00 2 $ 9,000.00 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 $ - 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500:00 4 $ 2,000.00 2506.602 Install 2.x 3 CB Erosion Barrier Shroud EA $ 100:00 5 $ 500.00 2521,501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome inset SF $ 6,50 140 $ 910:00 2521.501 4" Concrete Sidewalk SF $ 5100 2521.501 6" Concrete Bulinose SF $ 7.00 $ - 2531.501 Concrete Curb & Gutter B612 LF $ 15.00 $ - 2531;501 Concrete Curb and Gutter, B618 LF $ 16.00 $ - 2531.501 Concrete Curb and Gutter, B624 LF $ 17.00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 1800 $ 27,000.00 2531:501 Concrete Curb and Gutter, Surmountable LF $ 15.50 $ - 2531.507 Concrete Valley Gutter- High Early SY $ 60.00 17 $ 1,020.00 2531.507 7" Concrete Driveway Pavement -High Early SY $ 55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 9 $ 1,350.00 2531.618 Truncated Dome Detactable Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 20 $ 2,000.00 2540.602 Repair Landscaping EA $ 250.00 5 $ 1,250,00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 30000 $ 3;000.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 4 $ 500,00 2575.505 Sodding, Salt Tolerant SY $ 5.00 520 $ 2,600:00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 105 $ 5,250.00 2575.609 Seeding (MnDOT 25 -151 w /Type 5 Hydromulch) SY $ 1:25 650 $ 812.50 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part it - Repair Existing Curb & Gutter Cedar Grove 8th Addition 11 $116,854.50 $ 5,842.73 $ :122,697.23 $ 36;809.17 $1,59,506.39 Item No. item Unit Unit Prlee Est Estimated Nozzle Improvement (Type 100) EA $750.00 5 Qty Cost Part III - Fire Hydrant Improvements 2504:602 Nozzle Improvement (Type 100) EA $750.00 5 $ 3,750.00 2504.602 Nozzle Improvement (Type 67) EA $2,000.00 3 $ 6,000:00 2504.602 Remove & Replace Hydrant EA $5,000.00 8 $ 40,000.00 2104.505 Remove Bituminous Pavement SY $10,00 $ - 2105.501 Common Excavation CY $30,00 $ 2211.501 6 "Aggregate Base, CI.5 (100% Crushed) TON $25.00 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $30.00 0 $ - 2506,602 Adjust Frame & Ring Casting (CB) EA $400;00 $ 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 $ - 2506,602 Adjust Frame and Ring Casting (Manhole) EA $450;00 $ - 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 $ 2531,501 Concrete Curb and Gutter, B612 LF $15:00 $ - 2531.501 Concrete Curb and Gutter, 8618 LF $16.00 $ - 2531,507 7" Concrete Driveway Pavement - High Early SY $55;00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $55.00 $ 2575.505 Sodding, Type Lawn (Highland) SY $9.00 0 $ 2575.535 Water for Turf Establishment GAL $1,00 0 $' - 2575,551 Select Topsoil /Compost (Grade 1) mix TON $50.00 0 $ - 2575,604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 0 $ Subtotal $ 46,000.00 5% Contingency $ 2,300.00 Subtotal $ 48,300,00 30% Indirect Costs $ 14,490,00 Part III - Fire Hydrant Improvements $ 62,790.00 Part i - Bituminous Street Overlay $ 357,911.19 Part it - :Repair. Existing Curb tic Gutter $ 159,506.39 Part III -Fire Hydrant improvements $ 62,790.00 Project 1158 Total Cost $ 580,207.58 Cedar Grave 8th Addition 12 Appendix B Preliminary Assessment Roll City Project 1158 Cedar Grove 8th Blackhawk Circle R-1 Residential PAX Lot Equivalent Unit Assessment Total 3936 BLACKHAWK CIR 101670709110 1 $ 1,345 $ 1,345 3938 BLACKHAWK CIR 101670709100 1 $ 1,345 $ 1,345 3940 BLACKHAWK CIR 101670709090 1 $ 1,345 $ 1,345 3942 BLACKHAWK CIR 101670709080 1 $ 1,345 $ 1,345 3944 BLACKHAWK CIR 101670709070 1 $ 1,345 1,345 3948 BLACKHAWK CIR . ....... 101670709060 1 $ 1,345 1,345 1722 COCHRANE AVE Subtotal 6 $ 1,345 $ 8;070 .__..._..._.....-- Cochrane Avenue R-1 Residential PIN. Lot Equivalent Unit Assessment Total 1705 COCHRANE AVE 101670704010 1 $ 1,345 $ 1,345 1709 COCHRANE AVE 101670704020 1 $ 1,345 $ 1,345 1710 COCHRANE AVE 101670706200 1 $ 1,345 $ 1,345 1714 COCHRANE AVE 101670706190 1 m $ 1,345 1,345 1718 COCHRANE AVE - ----- 101670706180 1 $ 1,345 1,345 1721 COCHRANE AVE 101670704030 1 $ 1,345 $ 1,345 1722 COCHRANE AVE 101670706170 1 $ 1,345 $ 1,345 1726 COCHRANE AVE 101670706160 --101670704040 1 $ 1,345 $ 1,345 1727 COCHRANE AVE 1 $ 1,345 $ .1,345 1730 COCHRANE AVE 101670706150 1 $ 1,345 $ 1,345 1731 COCHRANE AVE 101670704050 1 $ 1,345 $ 1,345 1735 COCHRANE AVE 101670704060 1 $ 1,345 $ 1,345 1741 COCHRANE AVE .,..101670901020 1 $ 1,345 $ 1,345 1742 COCHRANE AVE ---. 101670707030 -... - $ 1,345 $ 1,345 1745 COCHRANE AVE 101670901030 1 $ 1,345 $ 1,345 1746 COCHRANE AVE 101670707020 1 $ 1,345 $ 1,345 1749 COCH RANE AVE 101670901040 1 $ 1,345 $ 1,345 1750 COCHRANE AVE 101670707010 1 $ 1,345 $ 1,345 Subtotal 18 $ 24,210 Davenport Avenue R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1741 DAVENPORT AVE 101670707070 1 $ 1,345 $ 1,345 1742 DAVENPORT AVE 101670709140 1 $ 1,345 $ :1,345 1745 DAVENPORT AVE 101670707080 1 $ 1,345 $ 1,345 1746 DAVENPORT AVE 101670709130 1 $ 1,345 $ 1,345 1748 DAVENPORT AVE 101670709120 1 $ 1,345 $ 1,345 1749 DAVENPORT AVE 101670707090 1 $ 1,345 1,345 Subtotal 6 8,070 Cedar Grove 8th Addition 13 Davenport Circle R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1712 DAVENPORT CIR 101670706230 1 $ 1,345 1,345 1711 DAVENPORT CIR 101670706280 1 $ 1,345 1,345 1715 DAVENPORT CIR 101670706270 1 $ 1,345 $ 1,345 1716 DAVENPORT CIR 101670706240 1 $ 1,345 $ 1,345 1719 DAVENPORT CIR 101670706260 1 $ 1,345 1,345 1720 DAVENPORT CIR 101670706250 1 $ 1,345 1,345 1721 MONTICELLO AVE--- Subtotal 6 $ 1,345 8,070 Monticello Avenue R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1709 MONTICELLO AVE 101670706020 1 $ 1,345 $ 1,345 1710 MONTICELLO AVE 101670708110 1 $ 1,345 $ 1,345 1713 MONTICELLO AVE w. 101670706030 1 $ 1,345 $ 1,345 171.4 MONTICELLO AVE 101670708100 1 $ 1,345 $ 1,345 1717 MONTICELLO AVE 101670706040 1 $ 1,345 $ 1,345 1718 MONTICELLO AVE 101670708090 1 $ 1,345 $ 1,345 1721 MONTICELLO AVE--- 101670706050 1 $ 1,345 $ 1,345 1722 MONTICELLO AVE 101670708080 1 $ 1,345 $ 1,345 3876 PALISADE WAY Subtotal 8 $ 1,345 $ 10,760 Palisade Point R41 Residential P.I.N. Lot Equivalent Unit Assessment Total 3857 PALISADE PT 101670702040 W 1 $ 1,345 $ 1,345 3859 PALISADE PT 101670702050 1 $ 1,345 $ 1,345 3861 PALISADE PT 101670702060 1 $ 1,345 $ 1,345 3863 PALISADE PT 101670702070 1 $ 1,345 $ 1,345 3865 PALISADE PT 101670702080 1 $ 1,345 $ 1,345 3864 PALISADE WAY Subtotal 5 - $6,725 Palisade Way R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3845 PALISADE WAY 101670702020 1 $ 1,345 $ 1,345 3846 PALISADE WAY 101670704100 1 $ 1,345 $ 1,345 3851 PALISADE WAY 101670702030 1 $ 1,345 $ 1,345 3852 PALISADE WAY 101670704090 1 $ 1,345 1,345 3858 PALISADE WAY 101670704080 1 $ 1,345 1,345 3864 PALISADE WAY 101670704070 1 $ 1,345 1,345 3867 PALISADE WAY 101670702090 1 $ 1,345 1,345 3871 PALISADE WAY 101670702100 1 $ 1,345 $ 1,345 3876 PALISADE WAY 101670706140 1 $ 1,345 $ 1,345 3877 PALISADE WAY 101670702110 1 $ -1,345 $ 1,345 Cedar Grove 81h Addition 14 3881 PALISADE WAY --- ........... ._.................... 101670901010 1 $ 1,345 $ 1,345 _... __ 3882 PALISADE WAY 101670706130 1 $ 1,345 $ 1,345 3888 PALISADE WAY _ 101670706120 1 $ 1,345 $ 1,345 3889 PALISADE WAY 101670707040 1 $ 1,345 $ 1,345 3900 PALISADE WAY 101670706110 1 $ 1,345 $ 7„345 3901 PALISADE WAY 101670707050 1 $ 1,345 $ 1,345 3908 PALISADE WAY 101670706100 1 $ 1,345 $ 1,345 3909 PALISADE WAY 101670707060 1 $ 1,345 $ 1,345 _ 3916 PALISADE WAY 101670706090 1 $ 1,345 $ 1,345 3924 PALISADE WAY 101670706080 1 $ 1,345 $ 1,345 3932 PALISADE WAY 101670706070 1 $ 1,345 $ 1,345 3933 PALISADE WAY 101670709150 1 $ 1,345 $ 1,345 3940 PALISADE WAY _. 101670706060 1 $ 1,345 $ 1,345 _3941 PALISADE WAY 101670709160 1 $ 1,345 $ 1,345 3949 PALISADE WAY 101670709170 1 $ 1,345 __._.. $ .1,345 3955 PALISADE WAY 101670709180 _ 1 $ 1,345 $ 1,345 3958 PALISADE WAY 101670708070 1 $ 1,345 $ 1,345 3966 PALISADE WAY _- 101670708060 1 $ 1,345 $ 1,345 3967 PALISADE WAY 101670709010 1 $ 1,345 $ 1,345 $ 1,345 Subtotal 29 � 1 $ 39,005 Riverton Avenue R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3840 RIVERTON AVE 101670701010 1 $ 1,345 $ 1,345 3841 RIVERTON AVE 101670702010 1 $ 1,345 $ 1,345 ._ ...... 3848 RIVERTON AVE .___ 101670703010 1 $ 1,345 $ 1,345 3849 RIVERTON AVE 101670704110 1 $ 1,345 $ 1,345 3856 RIVERTON AVE 101670703020 1 $ 1,345 $ 1,345 3864 RIVERTON AVE 101670703030 1 $ 1,345 $ 1,345 3872 RIVERTON AVE 101670703040 1 $ 1,345 $ 1,345 3880 RIVERTON AVE 101670703050 1 $ 1,345 $ 1,345 3881 RIVERTON AVE 101670704160 1 $ 1,345 $ 1,345 3888 RIVERTON AVE 101670703060 1 $ 1,345 $ 1,345 3896 RIVERTON AVE 101670703070 1 $ 1,345 $ 1,345 3900 RIVERTON AVE 101670703080 1 $ 1,345 $ 1,345 3901 RIVERTON AVE 101670706210 1 $ 1,345 $ 1,345 3908 RIVERTON AVE 101670703090 1 $ 1,345 ..._.- $ 1,345 3911 RIVERTON AVE 101670706220 1 $ 1,345 $ 1,345 3916 RIVERTON AVE^ 101670703100 1 $ 1,345 $ 1,345 3924 RIVERTON AVE 101670703110 1 $ 1,345 $ 1,345 3932 RIVERTON AVE 101670703120 1 $ 1,345 $ 1,345 3933 RIVERTON AVE 101670706290 � 1 $ 1,345 $ 1,345 3941 RIVERTON AVE 101670706010 1 $ 1,345 $ 1,345 3942 RIVERTON AVE ._ 101670705010 1 $ 1,345 $ 1,345 _.. _.._.._...- ........... _ ........ _. _. 3950 RIVERTON AVE _ 101670705020 1 $ 1,345 $ 1,345 3955 RIVERTON AVE 101670708120 1 $ 1,345 $ 1,345 3958 RIVERTON AVE 101670705030 1 $ 1,345 $ 1,345 Cedar Grave Stn Addition 15 3966 RIVERTON AVE 101670705040 1 $ 1,345 $ 1,345 3967 RIVERTON AVE 101670708010 1 $ 1,345 $ 1,345 3974 RIVERTON AVE 101670705050 1 $ 1,345 $ 1,345 3982 RIVERTON AVE 101670705060 1 $ 1,345 $ 1,345 3983 RIVERTON AVE 101670710240 1 $ 1,345 $ 1,345 3990 RIVERTON AVE 101670705070 1 $ 1,345 $ 1,345 3998 RIVERTON AVE 101670705080 1 $ 1,345 $ 1,345 3999 RIVERTON AVE 101670710010 1 $ 1,345 $ 1,345 $ 1,345 Subtotal 32 1 $ 43,040 Riverton Circle R-1 Residential P.IX Lot Equivalent Unit Assessment Total 3857 RIVERTON CIR 101670704120 1 $ 1,345 ........... $ 1,345 3863 RIVERTON CIR 101670704130 1 $ 1,345 $ 1,345 3869 RIVERTON CIR 101670704140 1 $ 1,345 $ 1,345 3875 RIVERTON CIR 101670704150 1 $ 1,345 $ 1,345 1717 SARTELL AVE - Subtotal 4 $ 1,345 $ S1380 Sartell Avenue R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1709 SARTELL AVE 101670708020 1 $ 1,345 $ 1,345 1710 SARTELL AVE 101670710230 1 $ 1,345 $ 1,345 1713 SARTELL AVE 1 101670708030 1, $ 1,345 $ 1,345 1714 SARTELL AVE 101670710220 1 $ 1,345 1,345 1717 SARTELL AVE 101670708040 1 $ 1,345 1,345 1718 SARTELL AVE 101670710210 1 $ 1,345 1,345 1721 SARTELL AVE 101670708050 . 1 $ 1,345 $ 1,345 1722 SARTELL AVE ....... 101670710200 1 $ 1,345 $ 1,345 1726 SARTELL AVE 101670710190 1 $ 1,345 $ 1,345 1730 SARTELL AVE 101670710180 1- $ 1,345 $ 1,345 1734 SARTELL AVE 101670710170 1 $ 1,345 $ 1,345 1737 SARTELL AVE 101670709020 1 $ 1,345 $ 1,345 1738 SARTELL AVE 101670710160 1 $ 1,345 $ 1,345 1741 SARTELL AVE 101670709030 1 $ 1,345 $ 1,345 1742 SARTELL AVE 101670710150 1 $ 1,345 $ 1,345 1745 SARTELL AVE 101670709040 1 $ 1,345 $ 1,345 1746 SARTELL AVE-- 101670710140 1 $ 1,345 $ 1,345 1749 SARTELL AVE 101670709050 1 $ 1,345 $ 1,345 1750 SARTELL AVE 101670710130 1 $ 1,345 $ 1,345 Subtotal 19 25,555 Cedar Grove 9tI` Addition 16 Residential Frontage 17104 100.0% Non-Assessable Frontage 0 010% Total Frontage 17104 100.0% Cedar Grove 8th Addition 17 Cedar Grove 8th City of Eap Street Revitalization - Project 1158 Fig. 1 Engineering Department Location Map Alk- -441b, Cedar Grove 8th Addition Fig. 2 A. - 4T" City of Eap Street Revitalization - Project 1158 Oct. 27,20M Y EDGE MILL (6' -8' wide) I 4 VLr N /"ltJ 4J1 \Lw.1l"11 L W!°LVL •1 `r 32' F -F t 1/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY ll 1, G.� .1►�1 6" CL, 5 AGGREGATE BASE MOUNTABLE B & GUTTER REPLACE EX. CURB & GUTTER AS DIRECTED i Cedar Grove 8th Addition City of Eagan Typical Sections - Project 1158 Fig.3 Engineering Department Agenda Information Memo December 16, 2014 Eagan City Council Meeting CONSENT AGENDA G. Project 1074, Braun Sunrise (Braun Court) - Street Improvements Action To Be Considered: Receive the Draft Feasibility Report for Project 1074 (Braun Sunrise (Braun Court) - Street Improvements) and schedule a public hearing to be held on January 20, 2015. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of a public street within Braun Sunrise (Braun Court), located north of Wescott Road and east of Pilot Knob Road. ➢ A structural mill and overlay schedule of this street is programmed for 2015 in the City of Eagan's 5 -Year CIP (2015- 2019). ➢ A draft Feasibility Report has been prepared and is being presented to the Council for their consideration of scheduling a public hearing for Tuesday, January 20, 2015. ➢ An informational neighborhood meeting will be held with the adjacent property owners prior to the formal public hearing to review and discuss the proposed improvements. Attachments: (1) CG -1 Draft Feasibility Report Ahhhh- 70""City of Eaw To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 20, 2015 Re.- Braun Sunrise Addition Street Revitalization City Project No.: 1074 Attached is the feasibility report for the Braun Sunrise Addition Street Revitalization, City Project No. 1074. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. ED 23 �. Finance Department I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Reg. No. 45795 Date: Date: '^~~^^~~^~~`~``'~'~~```^`~``^~'^`~~^~~^~~`~~^`~''`'``^~'^^~..~^'~^^'`'``~^^~``-2 Scope..................................... ...................................................................................... 3 Easements/Permits .................... ....................... ................ ........... , ............................ 6 CostEstimate .............................................................................................................. .6 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll /\ppeDd'iXC Figures - l Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill &Overlay M.7-0_U.rr;-lRJ 11k0fixr,-1AJTA Background Project Name Braun Sunrise Addition Project # 1074 Street Area 1573 Sq. Yd. Street Length 410 Feet Streets Included Braun Court Constructed 1988 Overlayed $ 6,650 (22%) Crack Sealed • Sanitary/Storm sewer Seal Coated 1999, 2004 Absolute Location SW 1 o Section 15, Township 27, Range 23 Relative Location North of Wescott Road East of Pilot Knob Road 12741=1 • Roadway resurfacing (edge mill & PCI Rating 60/100 Recommended Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement $ 7,400 Curb Removal 13% gutter Scope * Adjustment/Replacement of: $ 6,650 (22%) 23,250 (78%) • Sanitary/Storm sewer • Utility castings • Watergate valves Residential Lots 5 • Street signage • Fire hydrant improvements Cost Estimate/ Revenue Braun Sunrise Addition 1 Property city Mill & Overlay w/ Signage $21,500 $6,650 $14,850 Repair Existing Concrete Curb & Gutter $ 7,400 - $ 7,400 Fire Hydrant Improvements $ 1,000 - $ 1,000 Total $29.1900 $ 6,650 (22%) 23,250 (78%) Braun Sunrise Addition 1 January 20, 2015 Neighborhood Street Revitalization Braun Sunrise Addition Introduction/ Histor Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed-the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 410 feet of residential street in the Braun Sunrise Addition in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1988. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years.) with a bituminous overlay at approximately 20+ years. overlaying the road located within the project area, which is currently in the 27 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 1.999 and 2004, The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project, Infrastructure Review -The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Braun Sunrise Addition 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To ;provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, q11 Scarpe This project will provide resurfacing (edge mill and overlay) for approximately 410 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. l!"Area to Be included Properties included in the project lie within the SW Y4, Section 15, lying North of Wescott Road, East of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. q>Street Pampment Evaluation The City of Eagan's Pavement Management.Systern allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI 'Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0 - 35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 60, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. Braun Sunrise Addition 3 The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. 11P.Proposed Improvement. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting Braun Sunrise Addition 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include '!Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. Braun Sunrise Addition 5 In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013), The street in this neighborhood was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is relatively narrow at 28 feet wide, has low traffic volumes, and limited access points. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. Feasibfflty and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Braun Sunrise Addition 6 Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 20.15 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Braun Sunrise Addition Mill& Overlay ......................................................................... $21,500 Repair Existing Concrete Curb & Gutter._ ............................. $ 7,400 Fire Hydrant Improvements .... .................. _ ....... I . - _-L-1-1-0-00 Total............. ___ ....... ..................................... $29,900 ssessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan'sSpecial Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% Residential Lots – All residential lots (5 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,330/ lot and is calculated as follows: Mill & Overlay - Residential Properties * 507' Residential Frontage / 820' Total Frontage = 613% * $21,500 (Mill& Overlay- Casts) x 50% x 61.8% = $6,644 (Total R-1 Assessment) * $6,644 / 5 lots = $1,328,80, rounded to $1,330 / single-family lot Braun Sunrise Addition 7 The remaining frontage within the project area (313' or 38.2%) is either side or rear yard frontage and considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,330 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal /Year interest / Year Cost / Year Year $266 $62 $328 Year 1, $266 $11 $277 Bonds maybe issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $22,250 (77% of total street costs), The Combined Utility Fund will finance the estimated $1,000 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Braun Sunrise Addition 8 Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $21,500 $6,650 $14,850 Repair Existing Curb & Gutter $ 7,400 - $ 7,400 Fire Hydrant Improvements $ 1,000 - $ 1,000 Totals, $ 29,900 $6,650 $23,250 The Major Street Fund will finance the estimated street related project deficit of $22,250 (77% of total street costs), The Combined Utility Fund will finance the estimated $1,000 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Braun Sunrise Addition 8 <��Project Schedule Present Feasibility Report to City Council/ OrderPubUm Hearing ............... ..................................................... .......... December 15,2Ol4 Informational Meeting ................................................... ............................. January 12,2U15 Public Hearing ................................................................... ........................ January 2O.2OlS Approve Plans and Specifications ......................... .................................. February 17.2Ol5 BidDate ... .......... . .... ..... . ....... ..--......................................................... March 26.281S AwardContract .......................................................................................... ....... April 7, 2015 ' ProjectCompletion ................ . ...................................................................... August, 2015 Final Cost Report ........ ...................... ....... ............ ............... ............ ..Seotenlbe[ 2015 Braun Sunrise Addition Appendix A Preliminary Cost Estimate City Project 1074 Braun Sunrise Addition Part i - Bituminous Street Overlay item No. Item _ �_.... Unit _. Est Estimated l henry No. item Unit Unit Price $ 4;000.00 -- T....... -- . ....._ ..................... -.__ 4,000.00 2104,505 Qty Cost I! Part i - Bituminous Street Overlay item No. Item _ �_.... Unit _. Unit Price Est Qty Estimated Cost 2021.501 Mobilization LS $ 4;000.00 1 $ 4,000.00 2104,505 Remove Bituminous Pavement SY $ 10.00 20 $ 200,00 2232;501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 675 $ 1,012,50 2232.501 Mill Bituminous Pavement - Full Width (1 -3/4" Depth) SY $ 3.00 Salvage Casting $ - 2357 :502 Bituminous Material for Tack Coat GAL $ 3.00 95 $ 285,00 2360,501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60:00 145 $ 8,700.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130:00 1 $ 130.00 2504.602 Adjust Gate Valve Box EA $ 175:00 1 $ 175,00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 $ - 2504.602 Repair Gate Valve Tap Section w /Cover EA $ 300.00 $ - 2506.503 Reconstruct 4' Dia. MH LF $ 530.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 2 $ 900,00 2506,602 Adjust Manhole Castin.g - Riser Adjustment EA $ 225.00 $ - 250&602 Remove &:Replace Frame & Ring Casting (27 ") EA $ 825.00 $ - 2506.602 Remove & Replace Top Slab w /Cstg (1642B) EA $ 2,000.00 $ - 2563:601 Traff ic Control LS $ 2,000,00 $ - 2581501 Pavement Message Arrow (Right) —Epoxy EA $ 130,00 $ - 2581.501 Pavement Message Arrow (Left) -Epoxy EA $ 130.00 $ - 2581:501 Pavement Message Arrow (Right /Thru) - Epoxy EA $ 175.00 $ - 2581.501 Pavement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 $ - 2582:501 Pavement Message (ONLY) - Epoxy EA $ 175.00 $ - 2582,502 12" Solid Line White - Epoxy LF $ 5.00 $ - 2582.502 4" Solid Line White - Epoxy LF $ 1:00 $ - 2582:502 24" Solid Line White - Epoxy LF $ 8.00 $ - 2582:502 24" Solid Line Yellow - Epoxy LF $ 6.50 $ - 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 $ - 2582.503 Zebra Crosswalk White - Epoxy SF $ 5.00 $ - SP -1 Signage Remove and Replace LS $ 340.00 1 $ 340.00 Subtotal $ 15,742.50 5% Contingency $ 787.18 Subtotal $ 16,529.63 30% Indirect Costs $ 4,958,89 Part I - Bituminous Street Overlay $ 21,488.51 Part 11- Repair Existing Curb & Gutter item No. Item _ �_.... Unit _. Unit Price Est Qty Estimated Cost Part 11- Repair Existing Curb & Gutter 2201.601 Remove Trail Overgrowth LS $ 1,500.00 $ - 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 130 $ 975.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 $ - 2104,503 Remove Concrete Sidewalk (4 ") SF $ 4;00 $ - 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 $ - 2104.523 Salvage Casting EA $ 150.00 $ - Braun Sunrise Addition 10 2105.501 Common Excavation CY $ 30.00 Estimated I $ - 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25:00 SY $10.00 $ - $ - 2360.501 SP WEA240B Wearing Course Mixture (New Trail Construction) TON $ 70.00 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole in trail) EA $ 450.00 $ - 2504.602 Irrigation Repair EA $ 200:00 2 $ 400.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 $ - 2506.521 Install Casting EA $ 450.00 $ - 2506.602 Line 4' Diameter Structure LF $ 500;00 $ - 2506.602 Adjust Frame & Ring Casting (CB) HDPE'Rings EA $ 400.00 2 $ 800.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 $ - 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia) EA $ 5;000.00 $ - 2506.602 Remove & Replace CB Structure (2'x 3') EA $ 4,000.00 $ - 2506.602 Remove & Replace CB Structure w /Cstg (2'x 3') EA $ 4,500.00 $ - 2506.602 Remove & Replace Top Slab 4' Dia (CBMiI.) EA $ 2,000.00 $ - 2506.602 Repair / Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 $ - 2521.501 6" Concrete:Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 $ - 2521.501 4" Concrete Sidewalk SF $ 5.00 $ - 2521.501 6" Concrete Bullnose SF " . $ 7.00 $ 2531.501 Concrete Curb & Gutter B612 LF $ 15;00 $ 2531.501 Concrete Curb andG:utter, 8618 LF $ 16.00 $ - 2531.501 Concrete Curb and Gutter, B624 LF $ 17:00 $ - 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 130 $ 1,950,00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 $ - 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 $ - 2531.507 7" Concrete Driveway Pavement- High Early SY $ 55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $ 65.00 $ - 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 $ - 2531.618 Truncated Dome Detactabie Warning Paver (Radius Plate) EA $ 175.00 $ - 2540.602 Repair Underground Electric Fence EA $ 100.00 2 $ 200.00 2540.602 Repair Landscaping EA $ 350.00 1 $ 350.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 1000 $ 100.00 2573:530 Storm 'Drain Inlet Protection EA $ 125.00 $ - 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 2 $ 100,00 2575,609 Seeding (MnDOT 270 w /Type 5 Hydromulch)) SY* $ 125 20 $ 25.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part it - Repair Existing Curb & Gutter $ 5,400.00 $ 270.00 $ 5,670.00 $ 1,701.00 $ 7,371.00 Item No. Item Unit Unit Price Est Estimated I Nozzle Improvement (Type 67) - - - -- -- 2504.602 Remove &.Replace Hydrant Qty Cost Part III - Fire Hydrant Improvements 2504.602 Nozzle Improvement (Type 100) EA $750.00 1 $ 750.00 2504.602 Nozzle Improvement (Type 67) EA $2,000:00 $ - 2504.602 Remove &.Replace Hydrant EA $5,000.00 $ - 2104.505 Remove Bituminous Pavement SY $10.00 $ - Braun Sunrise Addition 11 2105.501 Common Excavation CY $30.00 $ 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 $ 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 $ - 2506.602 Adjust Frame & Ring Casting (CB) EA $400.00 $ - 2506.602 Remove & Replace Casting (Catch Basin) EA $800.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450.00 $ - 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $825.00 $ 2531.501 Concrete Curb and Gutter, 8612 LF $15.00 $ - 2531.501 Concrete Curb. and Gutter, 8618 LF $16.00 $ - 2531.507 7" Concrete Driveway Pavement - Nigh Early SY $55.00 $ - 2531. 507 Repair 7" Concrete Driveway Pavement- High Early SY $55.00 $ - 2575.505 Sodding, rypeLawn (Fiighiand) SY $9.00 $ - 2575.535 WaterforTurf Establishment GAL $1.00 $ - 2575.551 Select Topsoil /Compost (Grade 1) mix CY $50.00 $ - 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromuich) SY $1.25 $ - Subtotal $ 750.00 5% Contingency $ 37.50 Subtotal $ 787.50 30% Indirect Costs $ 236.25 Part ill -Fire Hydrant Improvements $ 1,023.75 Part I - Bituminous Street Overlay $ 21,488.51 Part II - Repair Existing Curb & Gutter $ 7,371.00 Part III - Fire Hydrant Improvements $ 1,023.75 Project 1164 Total Cost $ 29,883.26 Braun Sunrise Addition 12 Appendix B Preliminary Assessment Roll City Project 1074 Braun Sunrise Addition Braun Court R-1 Residential P.M. Lot Equivalent Unit Assessment Total 1380 Bratin Ct 10-15101-01-010 1 . . .. . ............. ... $ 1,330 $ 1,330 1390 Braun Ct 10-15101-01020 1 $ 1,330 $ 1,330 1375 Braun Ct 10-12025-01-030 1 $ 1,330 $ 1,330 1385 Braun Ct 10°32025-01-040 1 $ 1,330 T $ 1,330 1395 Braun Ct ............ 10-32025-01-050 J 1,330 1 $ 1,330 Residential Frontage 507 61.8% Non-Assessable Frontage 313 38.2% Total Frontage 820 100.0% Braun Sunrise Addition 13 Braun Sunrise City of Eap Street Revitalization - Project 1074 Fig. 1 Engineering Department Location Map Awm Date: 10 -22 -2014 Ir Braun Sunrise Fig. C"ity oiEap Street Revitalization - Project 1 074 EDGE MILL 3" BITUMINOUS SURFACE G" CL, 5 AGGREGATE BASE 1i/2" TYPE 2300 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Braun Sunrise City of Eakan Typical Sections - Project 1074 Engineering Department EX. CURB &GUTTER REPLACE EX. CURB& GUTTER ASDIRECTED Agenda Information Memo December 16, 2014 Eagan City Council Meeting Consent H. Ordinance Amendments — to Chapter 4 regarding mandatory 2015 Minnesota State Building Code and Septic provisions. Actions To Be Considered: To Authorize Ordinance Amendments to Chapter 4 regarding mandatory 2015 Minnesota State Building Code and Minnesota Pollution Control Agency (MPCA) Subsurface Sewage Treatment System (SSTS) provisions. Required Vote For Approval: Majority of Council Members Present Facts: ➢ Periodically the mandatory Minnesota State Building Code (MSBC) is updated to reflect National and State code changes. Municipalities cannot be more restrictive or less restrictive than the MSBC. ➢ The regulated chapters within the MSBC include provisions relative to Accessibility, Electrical, Elevator, Energy, Plumbing, Mechanical, Solar, Fuel gas, Residential Building, and Commercial Building codes. ➢ One notable change in the Residential Building Code requires new single family dwellings that contain 4,500 square or more to be equipped with fire sprinkler systems. A fact sheet from The Minnesota Department of Labor and Industry is attached regarding residential sprinklers. ➢ Another change exempts accessory structures of less than 200 square foot from building permits. Currently projects less than 120 square feet are exempt from building permits. We will continue to issue zoning permits on projects that don't meet the building permit threshold. ➢ The MPCA regulates SSTS's and we are required to make necessary changes to comply with the current rules. ➢ The MPCA has reviewed our proposed ordinance changes and indicated that the new ordinance will comply with their guidelines. ➢ The City has been steadily loosing SSTS's and we currently have 163 documented systems. Attachments: (1) CH -1 Sprinkler Fact Sheet Are all new houses required to have a fire sprinkler system? No. New homes built after Jan. 24, 2015, that have a floor area of 4,500 square feet or more are required to have an automatic fire sprinkler system. The floor area includes all livable space, finished or unfinished, but does not include garages or decks. Why are fire sprinklers necessary; aren't smoke detectors good enough? Smoke detectors have proven to be critical in providing early warning to occupants of a home that a fire exists. However, only fire sprinklers can extinguish the fire, sometimes adding to the escape time, and nearly always prevent fire from destroying the home. How much do fire sprinklers cost to install? Costs can vary. The average cost to install an automatic sprinkler system in Minnesota has been $1.51 a square foot since 1991. For a 4,500 square foot house, this would mean the average cost is about $7,000. This equals 1 to 2 percent of the total cost of the new home. Are sprinklers more expensive to install if the house has a well? In many cases the available pressure from the well will properly supply the sprinkler system without incurring additional expense. In some cases, a storage tank and /or small booster pump may be necessary. It is estimated that if this is needed, the cost of installing a sprinkler system may increase by $3,000. Is there a concern with sprinkler heads leaking? No. Sprinkler heads do not leak anymore than other plumbing in your house. Sprinklers are under the same pressure as the plumbing system and are tested at 2 -3 times higher pressure at installation. Fire - sprinkler heads will not flow water until a fire exposes them to high temperatures. Are fire sprinklers going to look ugly in my home? No. Residential sprinkler heads are designed to blend into a decorated home environment. They are typically painted, smaller in profile, and can be recessed or concealed from view. Is there a discount available for homeowner's insurance when I have sprinklers? Yes. Most insurance companies offer a discount for a properly installed fire sprinkler system. Can a homeowner install a fire sprinkler system? Yes. The homeowner can install a fire sprinkler system in their owner - occupied home.' What maintenance is required? Residential fire sprinklers require no maintenance. Minnesota Department of Labor and Industry 1443 Lafayette Road N., MINNESOTA DEPARTMENT OF St. Paul, MN, 55155 1 Phone: (651) 284 -5012 or 1- 800 -657 -3944 LABOR & IN®USTRy Email: dli .communications @state.mn.us I Web: www.dii.mn.gov /CCLD.asp ® For more information visit www.dli.mn.gov /ccld /codesl5.asp. Agenda Information Memo December 16, 2014 Eagan City Council Meeting CONSENT AGENDA I. Authorize Submittal OF CDA Redevelopment Incentive Grant Aapplication For the Cedar Grove Project Action To Be Considered: To adopt a resolution authorizing the submittal of a CDA Redevelopment Incentive Grant (RIG) program application for assistance within the Cedar Grove Redevelopment Area. Facts: ➢ The Dakota County Community Development Agency has allocated another $1 million for its 2015 Redevelopment Incentive Grant (RIG) Program round, which was created to assist cities and development entities in the County in meeting their redevelopment goals and to further the goals of the CDA. ➢ Grants may be awarded up to $250,000 per community, but may be less depending upon the number of qualified applications that are received for the program. Grant applications are accepted through January 14th for award and distribution in 2015. ➢ The CDA has been very supportive of the City's redevelopment work within the Cedar Grove Area and has awarded $1.2 million in RIG funding since 2009 to assist with demolition work, trail connections, the parking garage, and various other improvements for the project area. Grant Request ➢ The intent of this grant application is to assist with costs related to several infrastructure improvements within the Cedar Grove Redevelopment Area. The specific improvement activities and estimated costs are as follows: o Storm sewer relocation, water connection, and street /curb restoration at future hotel site near the upper level of the parking garage. Cost estimate - $20,000 o Complete trail connections along Cedar Grove Parkway adjacent future hotel /development site. Cost estimate - $20,000 o Potential wetland mitigation credit for development of the Gold Trail property. o Storm water enhancements for ponding area at northeast corner of Hwy 13 and Silver Bell Road. Cost estimate - $10,000 o ADA curb ramp at Rahn Road and Jensen's Trail connection. Cost estimate - $5,000 o Additional security cameras and electrical installation for the Cedar Grove Parking Garage. Cost estimate - $10,000 o Bridgeview Park driveway entrance relocation to be done in conjunction with Ryland townhome development. Cost estimate - $15,000 o Cedar Grove Parkway trail connection adjacent to Cedarvale Lanes. Cost estimate - $35,000 o The application will also ask for assistance with a prospective extension of the pedestrian skyway overpass planned for the Cedar Grove Transit Station upgrade project to connect the Transit Station to Outlot A over Nicols Road. County staff has proposed that this project be designed and constructed as an extension of the Cedar Avenue Red Line pedestrian access connection, which is already fully funded. The intention of this project is make a more efficient and safer pedestrian connection from the transit station to the development area. The City's current 2015 -2019 CIP budget allocates $500,000 to the transit station access improvements which would be applied to this project. Cost estimate -up to $1,600,000, grant request - $135,000. Additional funding for the remainder of the project would need to be identified through other grants. ➢ The total grant request amount will be up to the maximum request of $250,000. City Staff is currently refining costs estimates and drafting the application for its January 14th 2015 deadline. Details of the application will be available upon request. ➢ The CDA requires a 2 to 1 leverage of funds for any awarded amount. Prior funding commitments for TIF expenditures are assumed to fulfill this requirement, along with the $500,000 CIP commitment for 2016 Transit Station pedestrian access upgrades. ➢ Applications must be approved by the respective city council by resolution that includes required provisions including support for CDA's affordable housing mission. Attachments: (1) CI -1 Resolution RESOLUTION NO. AUTHORIZING SUBMITTAL OF 2015 CDA RIG APLICATION CITY OF EAGAN WHEREAS, the City of Eagan has identified a proposed project(s) within the City of Eagan that meets the Dakota County Community Development Agency (CDA) Redevelopment Incentive Grant program's purposes and criteria; and WHEREAS, the City has established a Redevelopment Plan of which the proposed project is a component; and WHEREAS, the City of Eagan has the capability and capacity to ensure the proposed project be completed and administered within the Redevelopment Incentive Grant program guidelines; and WHEREAS, the City of Eagan has the legal authority to apply for financial assistance; and WHEREAS, the City of Eagan is supportive of affordable housing and of the CDA's mission, to improve the lives of Dakota County residents through affordable housing and community development. NOW THEREFORE BE IT RESOLVED that the City of Eagan approves the application for funding from the Dakota County CDA Redevelopment Incentive Grant program. BE IT FURTHER RESOLVED that upon approval of its application by the Dakota County CDA, Mike Maguire (Mayor) and the City Administrator are hereby authorized to execute such agreements as are necessary to receive and use the funding for the proposed project. Motion by: Second by: Those in Favor: Those Against: CERTIFICATION I, Mike Maguire, Mayor and Christina M. Scipioni, City Clerk, City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the Eagan City Council in a regular meeting thereof assembled this 16'l' day of December, 2014. Mike Maguire, Mayor Christina M. Scipioni, City Clerk Agenda Information Memo December 16, 2014, Eagan City Council Meeting CONSENT AGENDA J. Approve Contracts For Three Food Catering Providers For The Eagan Community Center And Authorize The Mayor And City Clerk To Execute The Appropriate Documents. Action To Be Considered: To approve the selection of Green Mill, JB Restaurant Concepts, LLC dba Burnsville Catering and Mintahoe Catering as the exclusive catering providers for the Eagan Community Center from March 2015 through February 2018 and direct staff to prepare the appropriate contract for the Mayor's and City Clerk's signature. Facts: ➢ In 2012 the City of Eagan entered into a three -year contract with Classic Catering, Green Mill and Lancer Catering to provide exclusive catering service to the Eagan Community Center. Those contracts expire March 1, 2015. ➢ The City Council authorized staff to advertise and solicit bids in October 2014 for the years 2015 -2018. ➢ The City Council originally authorized the use of up to three vendors to provide exclusive catering for banquets, large meetings and events in the community center. ➢ Staff received several calls of interest, sent out requests for proposals and followed up with a pre - proposal meeting in November for potential vendors to tour the building and ask questions. ➢ Nine bona fide proposals were received and reviewed by a committee of five staff for consideration. The committee visited each catering facility and met their key staff to learn about their operations. The same committee sampled a pre- determined menu of food from each caterer that was delivered to the Eagan Community Center to determine their ability to provide the high level of service expected by ECC renters. ➢ After significant review of menus, prices, services and references staff is recommending this combination of vendors to provide a wide variety of price and service options for ECC renters. ➢ The vendors will also be asked to provide similar service to the Eagan Civic Arena, Cascade Bay and any other City owned facility that may require catering service. Attachments: (3) CJ -1 Food Caterer Scoring Matrix CJ -2 Food Caterer Scoring Results CJ -3 Food Sample Price Comparisons Food Caterer Site Visit Scoring Matrix Company Name: ECC Staff Name: Scoring Criteria Overall quality of facility 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Quality /cleanliness of kitchen 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Staff: friendliness, conversational, knowledge 4 -poor, 8 -fair, 12- average, 16 -above ave, 20- excellent Process to communicate w/ ECC Clients 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Perception of production, efficiencies 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Quality of responses to questions asked 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Cross marketing capabilities 2- poor, 4 -fair, 6- average, 8 -above average, 10- excellent Quality of delivery trucks 2 -poor, 4- fair, 6- average, 8 -above average, 10- excellent Eagerness /excitement to partner w/ ECC 2- poor, 4 -fair, 6- average, 8 -above average, 10- excellent Comments: Score Out Of 10 pts 10 pts 20 pts 10 pts 10 pts 10 pts 10 pts 10 pts 10 pts Total Score 0 100 pts r+m! 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W cc U L N 4- E — O O /1 CL fB U N O = N __ (10 U � bio N m d! p > L O F _ �N �, N +° c av c v w � U av Vi m Z3 2E 0 m �' U U m 4-J m m U) m � O z o 0 Ln 0 0 0 ,q 0 0 0 L6 c�-I c�-I Ln � � rr-I L O o0 l0 �t r O^ O l0 I-q O L � N M m m M d• 't v CQ m m m o N m � m a-J 00 I.() N M 00 61 O w I X IO H N r/) M rn M M It O i4 V)� i/)- i/)• V)- i/)- t/? i/? m M n O M o0 dz' M 00 I° O r-q c-I N N H N M m Mq _ N °In N L E O w o + d y� v N rn to Lr) > S C) Lr) c-I On 01 V) u L.L. N i/} i/)- d• i/} O) i/} • W A\ W (1) U O In O Lq O 00 I, O u1 -i In O Lq O N ro rlj Q_ H V)- 'kn N m m m L} L} bLo � � w V I N v) • • iaQ N 4-J ca M _ U on �_ o `n a� z M _ �����C. —_ O U = C7 + pc O_ M v O U U� 0 m �' i N f0 � L � U '� E � •� � '�-' N U N N m a' E f6 U Vi m m C7 U U U m Agenda Information Memo December 16, 2014, Eagan City Council Meeting CONSENT AGENDA K. Approve A Contract For One Alcohol /Beverage Catering Provider For The Eagan Community Center And Authorize The Mayor And City Clerk To Execute The Appropriate Documents. Action To Be Considered: Approve the selection of Pear One, Inc. dba RP Catering by Roasted Pear as the exclusive alcohol /beverage provider for the Eagan Community Center from March 2015 through February 2018 and direct staff to prepare the appropriate contract for the Mayor's and City Clerk's signature. Facts: ➢ In 2012 the City of Eagan entered into a three -year contract with RP Catering by Roasted Pear to provide exclusive alcohol service to the Eagan Community Center. That contract expires March 1, 2015. ➢ The City Council authorized staff to advertise and solicit bids in October 2014 for the years 2015 -2018. ➢ Staff received several calls of interest, sent out requests for proposals and followed up with a pre - proposal meeting in November for potential vendors to tour the building and ask questions. ➢ Four bona fide proposals were received and reviewed by a committee of five staff for consideration. The committee visited each catering facility and met their key staff to learn about their operations. ➢ After significant review of menus, prices, services and references staff is recommending RP Catering by Roasted Pear to continue as the exclusive beverage provider. ➢ This vendor will also be asked to provide similar service to the Eagan Civic Arena, Cascade Bay and any other City owned facility that may require catering service. Attachments: (3) CK -1 Beverage Provider Scoring Matrix CK -2 Beverage Provider Scoring Results CK -3 Beverage Provider Price Comparisons Alcohol Beverage Provider Site Visit Scoring Matrix Company Name: ECC Staff Name: Scoring Criteria Score Out Of Overall quality of facility 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Staff: friendliness, conversational, knowledge 4 -poor, 8 -fair, 12- average, 16 -above ave, 20- excellent Process to communicate w/ ECC Clients 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Perception of production, efficiencies 2 -poor, 4- fair, 6- average, 8 -above average, 10- excellent Quality of responses to questions asked 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Cross marketing capabilities 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Quality of portable bar /POS system 2 -poor, 4 -fair, 6- average, 8 -above average, 10- excellent Eagerness /excitement'to partner w/ ECC 4 -poor, 8 -fair, 12- average, 16 -above ave, 20- excellent Comments: 10 pts 20 pts 10 pts 10 pts 10 pts 10 pts 10 pts 20 pts Total Score 0 100 pts r+m! Gi FAGAN CENTER G1 G! mQ o0 d l4 lD m a a m O F- z m N O F- m m m m Q r- r- Ln i rn rn ^ i Z oo m m C C O •— rn M N d I- J z 0�0 0�0 uN1 J (v o6 oo of a oo r- x m v m ,u ca 00 m .CA z rn rn(D m N � p� 0 t6 a a� F— r, r, rn N � o o °rn Ln ern 00 rn p 0N0 r i O 01 00 u V1 i Q 00 r-� i �� a. � �r oo I'D � M z 00 m 0000 oo oo n LM m O s E O E " V m O L v N L M L m N m L r N O L w L i N N 4J ® a p v p "� J v 3 p � i 0 cn J N � GO U( �° y CO � V L7 af (D N N r, U '> v1 U 00 O O U/} 'L) Q Lr) o o N o 6 O o N O Vl- i/} U U r, 00 U/} 'L) U Lr) w L O Vl- i/} O 111 \ \ OLr) \ N J 2 lD I� Ln O O In Ln q vi c/) qj'• + + O O O O N M N l0 N U U U w N �v +1On� \ \ \ 0 L- 0 O O u1 m 111 In r*� 't Ln i11 U U U 0 N � if - 0 !- 0 4-j 2 2 2 O O � m m Lq M d' d' E 0 p O O bn o O O V Q1 L6 O cn co V s— L O O O q L 0 N W Q N N ^0 A W Z N is 'n L i c > I-- N •� N N m W m m J = VI Agenda Information Memo December 16, 2014, Eagan City Council Meeting CONSENT AGENDA: L. Accept A Grant From The State Of Minnesota On Behalf Of The Dakota County Drug Task Force And Approve A Resolution Authorizing Execution Of The Agreement. Action To Be Considered: To approve the resolution and except the 2015 grant on behalf of the Dakota County Drug Task Force. Facts: ➢ The Drug Task Force has received state and federal grant funds since its inception in 1988. ➢ One municipality has always acted as its fiscal agency. The City of Eagan assumed this responsibility in 2005. The City of Eagan is now responsible for book keeping, budgeting and grant administration. ➢ The State of Minnesota Office of Justice Programs has awarded the Drug Task Force $295,546 for 2015. The Dakota County Drug Task Force uses this funding to supplement the administration of the unit. ➢ A copy of the grant contract is attached for the Mayor and City Clerk to endorse. ➢ Along with the grant contract for signature is the resolution authorizing execution of the agreement. Attachments: (1) CL -1 Resolution CITY OF EAGAN RESOLUTION ACCEPTING DONATION /GRANT TO THE CITY OF EAGAN ON BEHALF OF THE DAKOTA COUNTY DRUG TASK FORCE State of Minnesota WHEREAS, the City Council of the City of Eagan encourages public donations /grants to help defray the costs; and WHEREAS, the State of Minnesota has presented the City of Eagan on behalf of the Dakota County Drug Task Force with a donation /grant in the amount of $295,546.00 to support drug task force operations; and WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two- thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation /grant is hereby accepted for use by the Dakota County Drug Task Force. ADOPTED this 16th day of December, 2014. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: Agenda Information Memo December 16, 2014 Eagan City Council Meeting CONSENT AGENDA M. Project 1095, Pilot Knob Road Roadway & Signal Improvements Joint Powers Agreement Action To Be Considered: Approve a Joint Powers Agreement with the Dakota County Transportation Department for Project 1095 (Pilot Knob Road — Roadway and Signal Improvements) and authorize the Mayor and City Clerk to execute all related documents. Facts: • On May 7, 2013, the City Council accepted the recommendations of the final draft of the Pilot Knob Road (CSAH 31) Corridor Study (Yankee Doodle Road to north of Central Parkway), jointly prepared by the Dakota County and the City. • On June 3, 2014, the City Council approved the City's 5 -Year Capital Improvement Plan (2015 -2019 CIP), including the engineering design and right -of -way acquisition in 2015, and construction in 2016 of Pilot Knob Road (Yankee Doodle Road to Central Parkway). These improvements have been coordinated with the County and are also programmed in Dakota County Transportation Department's 5 -Year CIP. • The improvements consist of roadway expansion, turn lane construction, trail reconstruction and traffic signal system upgrades. • The County is proposed to be the lead agency for the design and construction management of these improvements. • Similar to other cost sharing initiatives between the City and County, a Joint Powers Agreement has been prepared by the County for formal approval by the City. As set forth in the agreement and according to County policy, the City's financial responsibility will be 45 %, with Dakota County financing the remaining 55 %. The Major Street Fund would finance the City's share of the costs. • The agreement has been reviewed by the Public Works Department, is consistent with past similar agreements reviewed by the Attorney's office, and is in order for favorable Council action. Attachments: (0) Agenda Information Memo December 16, 2014, Eagan City Council Meeting CONSENT AGENDA N. Contract 14 -04, TH 55 /TH 149 Safety and Capacity Improvements Action To Be Considered: Approve Change Order No. 4 to Contract 14 -04 (TH 55/149 Safety and Capacity Improvements) and authorize the Mayor and City Clerk to execute all related documents. Facts: The City of Eagan is the lead agency in partnership with the Minnesota Department of Transportation for Contract 14 -04 which provides transportation, safety and capacity improvements to Trunk Highway (TH) 55, between the south intersection with TH 149 and the north intersection with TH 149 (Project 1011), and TH 149, from TH 55 to Interstate 494 (Project 923). The improvements include grading, bituminous surfacing, drainage, utilities, retaining wall, signals and ADA improvements of state highways. ➢ Change Order No. 4 provides for the following: • Additional pavement marking removals for clarity of messaging and in compliance with the Minnesota Manual of Traffic Control Devices (ADD $3,922.62) • Additional turf grass seed mixture to address turf restoration in compliance with Storm Water Pollution Prevention Plan. (ADD $1,284.00) • Eliminate installation of a new hydrant and gate valve that were determined to be unnecessary. (DECREASE $1,856.05) ➢ Change Order No. 4 provides for a total ADD of $3,350.57 (0.05% of original contract). The cost of the additional work will be split as follows; 80% Federal Funds and 20% City of Eagan Major Street Fund ($670.11). ➢ This Change Order has been reviewed by the Public Works Department (Engineering Division). The associated costs have been determined to be consistent with bid prices received for relevant bid items on other similar projects within the region and the change order is in order for favorable Council action. Attachments: (0) Agenda Information Memo December 16, 2014, Eagan City Council Meeting PUBLIC HEARING A. 2015 Fee Schedule Action To Be Considered: To close the public hearing and adopt a resolution approving the 2015 Fee Schedule establishing fees for various City services, supplies and materials. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ Per Minnesota Statutes 462.353, the adoption of a fee schedule requires publication at least 10 days prior to a public hearing. The notice was published on November 28. ➢ Fees are reviewed annually by staff. Fee increases are proposed by the departments charging the fee. Proposed increases are reviewed for propriety and compiled for presentation to the Council by the Assistant Finance Director. Attachments: (4) ➢ PHA -1 Summary of notable changes for 2015, referencing the fee schedule page numbers ➢ PHA -2 Copy of the resolution adopting the 2015 Fee Schedule ➢ PHA -3 Copy of the existing 2014 Fee Schedule marked up with proposed changes for 2015 ➢ PHA -4 Metro Utility Rate Survey Results 2015 Fee Schedule Summary of Notable Proposed Changes December 16, 2014 Page 7 The Advisory Park & Rec. Commission recommends that Parkland Dedication fees increase 3 %. The increase brings the City back to market average based on a recent 2014 survey. Page 11 Trunk and connection rates are proposed to increase 1.8% per our customary use of the Engineering News Review construction inflation index. Page 12 Staff updates the City's 20 year Utility Rate study model annually for capital and operating needs for each respective utility operation. The updated model results in the following proposed rate adjustments: • Water — 7.1 % increase is proposed for the base rate while the conservation rate is proposed to increase 7.4% similarly to maintain the 25% differential recommended by the DNR. $.05 of the $.10 base rate increase is due to the additional funding source needed to improve hydrants and /or purchase Storz connection converters to improve fire hose connections. These improvements will be done over the next 20 years as part of the City's Pavement management program. • Sanitary sewer— 3% increase in volume rate from $3.20 to $3.30 /thousand gal; fixed rate is increased from $1.65 to $1.70. • Street lighting — 3% increase • Storm drainage — 4.25% increase The monthly utility bill for all utilities— water, sanitary sewer, street lighting, storm drainage — for a typical household that uses 20,000 gallons of water in the winter will increase $ 1.73 from $38.60 to $40.33, a 4.49% overall increase. Page 13 Temporary construction hydrant meter deposits are proposed to increase as a result of increased costs to replace water meters and backflow. Meter testing fees are proposed to increase due to increases in personnel costs. Page 14 Water meter prices are up. Prices are based on the City's cost. Page 15 Street assessment rates are increased 1.8% per our customary use of the Engineering News Review construction inflation index. Page 16 Generally, Parks & Recreation fees are proposed to increase roughly 2% to account for inflationary costs. Most of the rates did not increase in 2013. Page 18 Cascade Bay season pass and Civic Arena floor /ice hourly rates are both proposed to increase $5. The ice rates are considered competitive in comparison to nearby communities. Page 19 New rental room rate pricing strategies are proposed for the Community Center in 2015. The new structure will allow greater scheduling flexibility and will be implemented in stages due to rental agreements in place for 2015. As a result, expected revenue increases may not fully be realized in 2015 due to this transition period. Page 24 Equipment rates are adjusted to recover costs of operation for each piece of equipment. Page 25 Staff rates are adjusted to reflect City costs of providing services and a new position is proposed as it can incur chargeable staff time. Attorney rates are adjusted and represent a 2.8% increase to their existing rates. Paralegal was incorrect in the 2014 fee schedule. RESOLUTION CITY OF EAGAN APPROVING THE 2015 FEE SCHEDULE WHEREAS, various sections of the City Code provide for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user related costs through fees and reimbursement; and NOW THEREFORE, BE IT RESOLVED, that the fees as listed in the attached shall be effective immediately: Motion by: Seconded by: Those in Favor: Those Against: Date: December 16, 2014 IC Attest: CERTIFICATION CITY OF EAGAN CITY COUNCIL Its Mayor Its Clerk I, Christina Scipioni, City Cleric of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 16th day of December, 2014. Christina Scipioni, City Cleric . 1 � City o� an - �{ - » - � FeU - - ƒ , � � � � \ } \ � , s = y � Approved byte Cat Council a ■its December 16-7, 20143 meeing Fees are effective January ? 201 54. Table of Contents Page Licenses and Permits Alcohol......................................................................................... ..............................1 Other........................................................................................... ............................... 2 Tobacco and Liquor License Violations ....................................... ..............................3 DevelopmentReview ................................................................................ ..............................4 Construction- related and Right -of -Way Permits ....................................... ..............................5 EscrowDeposits ....................................................................................... ..............................6 Other Development - related Charges Park, Trail, Water Quality Dedication .......................................... ..............................7 Tree Mitigation / Replacement ....................................................... ..............................7 Inspections Fees /Permits BuildingPermits ........................................................................... ..............................8 MechanicalPermits ..................................................................... ..............................8 PlumbingPermits ........................................................................ ..............................9 Fire Suppression and Fireworks Permits .................................... ..............................9 OtherInspections ........................................................................ ..............................9 StateSurcharge .......................................................................... .............................10 Utilities Fees /Charges Connection /Availability Charges ................................................. .............................11 UserRates .................................................................................. .............................12 OtherUtilities Fees ..................................................................... .............................13 WaterMeters .............................................................................. .............................14 Street and Trail Special Assessment Rates ............................................ .............................15 Other Assessment- related Charges ........................................................ .............................15 Parks and Recreation Charges ............................................................... .............................16 FacilityFees ................................................................................ .............................16 CascadeBay Fees ..................................................................... .............................18 CivicArena Fees ........................................................................ .............................18 Community Center Fees ............................................................. .............................19 Wetland Conservation Application Fees ................................................. .............................21 Police Department Charges .................................................................... .............................22 Fire Department Charges ........................................................................ .............................23 EquipmentRates ..................................................................................... .............................24 Staff and City Attorney Rates .................................................................. .............................25 Miscellaneous Fees /Charges .................................................................. .............................26 Summary of Connection Charges ........................................................... .............................29 � City ofBap 20154 Fee Schedule ALCOHOL LICENSES AND PERMITS Fee Acct Code Beer Application and investigation $ 500.00 (1) 1101.4239 Off -sale license 100.00 0401.40564055 On -sale license 450.00 0401.49564055 Temporary license 25.00 0401.40564855 Liauor Application and investigation 500.00 (2) 1101.4239 Off -sale license 200.00 0401.4055 On -sale license " Annual sales < $275,000 5,300.00 " Sales $275,000- 550,000 6,300.00 " Sales > $550,000 7,300.00 " Sunday license 200.00 " On -sale club license Daily sports or convention < 200 club members 300.00 0401.4055 201 -500 club members 500.00 " 501 -1,000 club members 650.00 " 1,001 -2,000 club members 800.00 " 2,001 -4,000 club members 1,000.00 " 4,001 -6,000 club members 2,000.00 " > 6,000 club members 3,000.00 " Temporary (up to 3 days) 150.00 " urn± Application and investigation 500.00 (1) 1101.4239 On -sale license 1,900.00 0401.4055 Sunday license 100.00 0401.4055 Daily consumption and display 25.00 0401.4055 Annual consumption and display 300.00 Daily sports or convention 50.00 " Annual sports or convention 600.00 " Duplicate license 5.00 0401.4230 Change in managers 300.00 1101.4239 (1) When wine and beer licenses are applied for by the same applicant, the total maximum application and investigation fee is $500.00. (Acct code 9001.2248) (2) Also requires additional fee of $200 /person or entity beyond five having an interest in the proposed licensed establishment. A $1,000 escrow for up to five applicants residing outside of the state is required, plus $200 /person beyond five with an interest. 1 City ofEap 20154 Fee Schedule OTHER LICENSES AND PERMITS Adult establishments: Investigation Annual license Adult companionship /escort service provider: Investigation Annual license (one license included w/ adult establishment license) Chicken permit Contractors license - Plumbing OR Sewer and Water Unlicensed Fee $ 300.00 Requires $1,000 escrow 5,000.00 300.00 Requires $1,000 escrow 850.00 MN Dept of Health Bond & Ins. Cert. ($25,000), and MN Master Plumbers Cert. ABC, LECET, or MUCA Pipelayer Training Certification & MN Dept of Health Contractor Bond Certificate ($25,000) Dance hall - initial investigation 300.00 Dance hall - annual permit 300.00 Dance, public - single event 50.00 Dangerous dog registration Registration, sign, and tag (lifetime of dog) 100.00 Development - related permits See pages 4 through 7 Acct Code 1101.4239 0401.4067 1101.4239 0401.4067 0401.4116 1101.4239 0401.4112 1101.4061 Dog license (2 -year) * 20.00 1101.4061 [Licenses are also available at all Eagan veterinary clinics.] Duplicate dog tag 2.00 1101.4061 Gambling - investigation 250.00 1101.4239 Golf cart, motorized permit 25.00 0401.4114 Hunting, bow permit - resident 10.00 1101.4120 Hunting, bow permit - non - resident 25.00 " Kennel permit - initial 100.00 0401.4060 Kennel permit - renewal 50.00 0401.4060 Massage therapy establishment - investigation $ 300.00 includes 1 therapist license 1101.4239 Massage therapy establishment - license 300.00 includes 1 therapist license 0401.4064 Massage therapist - investigation 100.00 1101.4239 Massage therapist - license 25.00 0401.4064 * Dog licenses purchased in the second year of the two -year period are $20.00; fee is not prorated E City of Eagan 2 01 Fee Schedule OTHER LICENSES AND PERMITS (cont'd) Fee Acct Code Paintball facility - investigation 50.00 1101.4239 Paintball facility - license 150.00 0401.4070 Pawn shop - investigation 850.00 per owner 1101.4239 Pawn shop - license 12,000.00 0401.4065 Pet shop license - initial 100.00 Pet shop license - renewal 50.00 0401.4063 Pigeon 50.00 0401.4120 Rubbish hauler - commercial, residential, 0401.4059 recycling only, or construction /demolition debris: 1St truck 100.00 Each additional truck 60.00 Shows (circus, carnival) - investigation 50.00 1101.4239 Shows - license 25.00 0401.4120 Solicitor /peddler /transient merchant 100.00 1101.4239 Special events permit : Application fee for established route Application.fee for new route Damage /clean -up fee deposit City services /resource escrow Tobacco sales- investigation Tobacco sales license Tree contractor license TOBACCO LICENSE VIOLATIONS Licensee: First violation at licensed premise Second violation within 24 months of first violation at licensed premise Third and subsequent violations within a 24 -month period at licensed premise Other individuals: LIQUOR LICENSE VIOLATIONS: Licensee: First violation at licensed premise Second violation within 24 months of first violation Third violation within 24 months of first violation Fourth and subsequent violations within 36 months of first violation 150.00 0401.4098 250.00 0401.4098 300.00 125% of estimated cost for required 9001.2246 City services /resources 100.00 200.00 0401.4057 25.00 0401.4058 75.00 1101.4233 200.00 f( 250.00 50.00 500.00 1101.4241 1,000.00 1,500.00 plus seven (7) -day suspension of license 2,000.00 plus thirty (30) -day suspension of license 3 �CityofEayn 20154 Fee Schedule DEVELOPMENT REVIEW Yes 0720.4095 For the charges below that require escrow deposits, refer to p. 6 for the amount. Application Type Fee Escrow required? Comprehensive Plan Amendment $ 500.00 Yes Conditional Use Permit (CUP) * 350.00 Yes Final Planned Development 350.00 Yes Final Plat 250.00 Yes Final Subdivision 250.00 Yes plus 3.00 /lot 1,000.00 Interim Use Permit (IUP) * Planned Development - annual review Planned Development Amendment (separate from rezoning) Preliminary Planned Development Preliminary Subdivision Mailing labels and Housing Improvement District mailings Rezoning * Site plan review Variance - residential Variance - non - residential Lot combination agreement Vacation proceedings Acct Code 0720.4207 0720.4095 0720.4206 0720.4206 0720.4206 250.00 Yes 0720.4095 100.00 No 0720.4223 250.00 Yes 0720.4207 500.00 Yes 0720.4206 450.00 Yes 0720.4206 1.50 per mailing address 0720.4230 Industrial revenue bond and multi- family housing bond application Public financing Assistance application (TIF, State program, etc) 350.00 Yes 0 150.00 Yes 0 400.00 Yes 0 500.00 Yes Fee $ 200.00 400.00 plus out -of- pocket City costs on replacement easements and /or transfer of property if handled outside normal subdiv. process 1,000.00 plus out -of- pocket City costs (Escrow required) 1,000.00 plus out -of- pocket City costs (Escrow required) * Application to appeal is 50% of original fee. NOTE: Rezoning, Preliminary and Final Planned Developments, CUPs and IUPs do not require additional escrow if incorporated with subdivision application. ii 720.4207 720.4223 720.4205 Acct Code 0720.4206 0720.4220 9113.4211 9113.4224 xxxx.4229 "TwIlty of Evan 20154 Fee Schedule CONSTRUCTION- RELATED PERMITS Grading /excavation If preliminary platted: < 1 acre 1 -5 acres 5+ acres If not preliminary platted: 0 -5 acres each additional acre over 5 Renewal 300.00 2010.4094 500.00 " 700.00 " 300.00 " 50.00 (800.00 maximum) " 200.00 " RIGHT -OF -WAY (ROW) PERMIT & MANAGEMENT FEES ROW registration fee 40.00 2010.4102 ROW excavation /installation permit up to 1,000 feet 220.00 " ROW excavation /installation (> 1,000 feet) .20 per foot plus minimum $10,000 one -year warranty bond or security deposit* Winter ROW excavation surcharge (Dec 1 —Mar 31) 100.00 " ROW excavation /installation fee Qoint trench) 90.00 " Obstruction permit 50.00 " Private improvement in ROW (e.g. mailbox, driveway) Residential 20.00 Commercial 200.00 " If maintenance agreement is required 400.00 " If disturbance of existing infrastructure 200.00 plus minimum $500.00 security " (e.g., curb, sidewalk, catch - basin) deposit* for one year warranty * Security deposit to be calculated by Engineering Department 5 fish.. 20154 Fee Schedule ESCROW DEPOSITS The City requires the following escrow deposits. The amounts represent initial deposits, not actual charges. Additional deposits may be required as City costs are incurred and unused escrow is returned to the applicant. Initial Escrow Deposit Acct Code Preliminary Subdivision application OR $ 2,500.00 single - family < 10 acres 9001.2245 Preliminary Planned Development OR 5,000.00 single - family > 10 acres Comprehensive Plan Amendment 4,500.00 C/I and townhomes /multiples " < 20 acres 9,000.00 C/I and townhomes /multiples " > 20 acres Final Planned Development Planned Development Amendment Final Plat Final Subdivision application -1 -3 lots Final Subdivision application - 4 or more lots Contract management < $150,000 estimated construction costs $150,001 - $500,000 estimated construction costs > $500,000 estimated construction costs Conditional use permit (Not required if subdivision escrow has been collected as part of same application.) Interim use permit - when site plan is involved (Not required if subdivision escrow has been collected as part of same application.) Rezoning (Not required if subdivision escrow has been collected as part of same application.) Site Plan Review Variance - residential Variance - non - residential Public financing assistance Request for release of development documents Impervious Surface Mitigation Inspection 3,000.00 1,500.00 800.00 2,000.00 " 4,000.00 " 12% of costs 5,000.00 minimum 9001.2245 9% of costs 15,000.00 minimum " 5% of costs 30,000.00 minimum " 500.00 Residential 9001.2245 1,000.00 Commercial 500.00 Residential 9001.2245 1,000.00 Commercial 500.00 Residential 9001.2245 1,000.00 Commercial 500.00 9001.2245 300.00 " 500.00 " 10,000.00 9001.2245 Determined on case -by -case basis 9001.2245 500.00 Single- family 9001.2245 m 'TFIflyflap 201 Fee Schedule OTHER DEVELOPMENT - RELATED CHARGES Parkland dedication: Single- family Duplex Townhouse /Quad Apartments /Multiple Commercial (post- 1/1/83) Industrial (post - 1/1/83) Commercial /Industrial (pre- 1/1/83) Trailway dedication: Commercial /Industrial /Public Facility Residential Fee $ 3,407.00300 3,356.003,258 -00 3,562.003 490 3,308.003,''0 X90 895.0090 243.00290 2,697.0000 1,251.00 250.00 Acct Code per unit 9328.4670 per unit " per unit " per unit " per 1,000 ft2 of bldg " per 1,000 ft2 of bldg " per net acre " per net acre 9375.4671 per unit 9375.4671 Water quality dedication: Water quality dedication fee is equal to the sum of: (1) the cost of the area of a water quality treatment pond using the per -acre land values below; and (2) the cost of the volume of that pond using the excavation rate below. Dedication fees apply in lieu of or in addition to construction or use of an actual treatment pond. Per -acre land values: Single - family 85, 474.00 6501.4672 Duplex 84,158.00 " Townhome 141,262.00 " Apartments, Schools & Churches 149,893.00 " Commercial 96,481.00 Industrial 82,754.00 " Excavation rate 10.00 per cubic yard " Tree mitigation /replacement: Refer to City Code section 11. 10, subd. 15.1 for calculation. Individual trees 120.00 per diameter inch 9001.2120 Woodland areas 1.20 per sq ft of woodland 9001.2120 7 �City of6aQan 201:14 Fee Schedule INSPECTION FEES /PERMITS Building permits: Building permit fees are based on the League of Minnesota Cities Fee Table. Permits are issued to specific lots. There is a State surcharge on all permits; the surcharge fee schedule is on page 11. The following connection and availability charges are also collected with single - family building permit fees: Fee Acct Code Sewer availability charge (SAC) Environmental Services Sewer availability charge - City Water supply and storage - City Water meter (5/8 ") Treatment plant charge Met. Council - $2,485.00 100.00 1,333.00 210.00 828.00 Building permit valuation • Fireplace /fireplace stove, demolition, < $500 40.00 501-2,000 40.00 2,001- 25,000 73.75 25,001- 50,000 413.00 50,001- 100,000 681.75 100,001- 500,000 1,056.75 500,001- 1,000,000 3,456.75 > 1,000,000 5,956.75 Building permits for selected work at existing residences: • Fireplace /fireplace stove, demolition, building move 88.50 • Nail salon owner change inspection 55.00 • Tents >200 sq. ft., canopies >400 sq. ft., New construction greenhouses, pylon signs >7' tall 130.00 • Residential lower level finishes, residential Modification /alteration (e.g., furnace, A/C, air exchange) decks, egress windows with new opening and well • Windows /door replacement (1 opening) 40.00 • Re -roof, siding, windows, including egress (based on fixed valuation of $3,000 per work type and per unit for 1- and 2 -unit buildings): 55.00 $4,000 valuation 103.25 $8,000 valuation 162.25 $12,000 valuation 211.25 9220.2275 9376.4681 6101.4680 6101.4509 6101.4685 0801.4085 plus 2.25 / $100 valuation* > $500 " plus 14.75/ $1,000 valuation* > $2,000 plus 10.75/ $1,000 valuation* > $25,000 " plus 7.50/ $1,000 valuation* > $50,000 " plus 6.00/ $1,000 valuation* > $100,000 " plus 5.00/ $1,000 valuation* > $500,000 " plus 4.00/ $1,000 valuation* > $1,000,000 0801.4085 0801.4085 0801.4085 Based on valuation ($2,000 minimum) 0801.4085 Also subject to plan review fee 0801.4085 Mechanical permits: The Inspections Department must verify the classification of each multiple- residence dwelling to determine the appropriate permit type. 0801.4085 .1 * or fraction thereof Fee Acct Code Residential (1 -2 family, townhomes, condominiums) New construction $95.00 per dwelling unit 0801.4088 Modification /alteration (e.g., furnace, A/C, air exchange) 55.00 " (Permit not required for lower -level ductwork alterations.) Supplementary furnace 55.00 per dwelling unit " Commercial /Industrial /Apartment buildings HVAC 1% of contract price ($55.00 minimum) 0801.4088 Process piping systems 55.00 0801.4088 Underground tank installation /removal 70.00 0801.4088 * or fraction thereof � City ofEapn 20154 Fee Schedule INSPECTION FEES /PERMITS (cont'd) Fee Plumbing permits: The Inspections Department must verify the classification of each multiple- residence dwelling to determine the appropriate permit type. Residential (1 -2 family, townhomes, condominiums) New construction Modifications that alter living area Add /replace softener, water heater Private sewage disposal system (includes 40.00 County Permit Fee - 9001.2276) Additional, per as -built Abandonment of private sewage disposal system Turnaround Reduced pressure zone (RPZ) backflow preventer Lawn irrigation system Commercial /Industrial /Apartment buildings All plumbing PVB /RPZ - new /repair /rebuild /remove Landscape guarantee Fire Suppression and Commercial Fire -Alarm Permits: Fireworks Permits: Sales and Storage - outdoor Sales and Storage - all other Pyrotechnic Special Effects Displays Other building inspections fees: Electrical permits Plan review Demolition permit Day Care inspection Interagency- required inspection Minnesota Department of Health inspection Moving permit - building Outdoor electronic sound system /audio after 10 p.m. Sign permit (excludes temporary signs) Acct Code 95.00 per dwelling unit 0801.4087 55.00 " 55.00 " 100.00 " 9001.2276 10.00 0801.4087 55.00 0801.4093 55.00 0801.4087 55.00 " 55.00 " 1 % of contract price ($55.00 minimum) 0801.4087 55.00 per building 0801.4087 7,500.00 9001.2257 1 % of contract price ($55.00 minimum) 0801.4096 410.00410 .50 (includes tent) 0801.4097 100.00 " 100.00 " Pylon sign footing inspection permit (in addition to sign permit fee Temporary sign permit (up to 10 days in a 60 -day period) Sign permit - investigation fee (applies when work commences before permit issuance) M Issued by the State 65% of building permit fee 97200801.4222 $90.00 0801.4093 50.00 1221.4216 55.00 1221.4216 55.00 0801.4093 90.00 + cost of damage /repairs; 0801.4093 $2,000 escrow required. 9001.2257 75.00 0720.4115 2.50 per square foot 0720.4089 (minimum fee $2560) 130.00 0801.4085 25.00 0720.4089 Double sign permit fee 0720.4089 Ab Amh Cityof6apn 20154 Fee Schedule INSPECTION FEES /PERMITS (cont'd) Fee Wind energy, radio and TV tower permit Based on value -see building permits Underground storage tank installation /removal 70.00 Building permit investigation fee 50% of plan review fee (applies to approved permits abandoned by applicant) Building /Plumbing /Mechanical permit investigation fee Double the base fee (applies when work commences prior to permit issuance) Lot transfer or address change fee 50.00 Acct Code 0801.4092 0801.4088 0801.4085 permits, p.9 0720.4222 Commercial driveway construction in City ROW 50.00 Escrow to be determined Commercial utility connection in City ROW 50.00 on case -by -case basis 500 + .0004 x (valuation - 1,000,000) 9001.2195 Re- inspection fee 50.00 per hr. - 1 hr minimum 0801.4242 After - hours /weekend inspection fee 50.00 per hr. - 2 hr minimum 0801.4242 Permit refunding fee 50.00 Permit amount < 1,000 v •+ + 090.10 099 el allle Ql permits, pp. 8,9 State of MN contractor license verification 5.00 0201.4230 Street name change application 100.00 + out -of- pocket City costs 0201.4230 State surcharge The State of Minnesota requires the following permit surcharges to be collected by the City and remitted to the State. Building Permits: Mechanical, Plumbing, and Fire Suppression permits: Perm* Valuation amount < 1,000 5.00 threughJURe 30; .50 thereafter " wit Valuation amount 1,000 10,00010,010 5.00 +hre gh it Ir,e 30; r nit foe X 0095 +hero..{ +or « Dew Valuation amount > 1$990 10,010 Permit fee x .0005 " We Fee Acct Code Value -based permits: < $1,000,000 valuation .0005 x valuation 1,000,001- 2,000,000 500 + .0004 x (valuation - 1,000,000) 9001.2195 2,000,001- 3,000,000 900 + .0003 x (valuation - 2,000,000) " 3,000,001- 4,000,000 1,200 + .0002 x (valuation - 3,000,000) " 4,000,001 - 5,000,000 1,400 + .0001 x (valuation - 4,000,000) " > 5,000,000 1,500 + .00005 x (valuation - 5,000,000) " Fixed -fee permits: Permit amount < 1,000 v •+ + 090.10 099 el allle Ql 5.00 through " 5 nn +hrel �I 39 Permit fee thereafter ` 1 1111[ IG 1 pp0 IQ,CIOCJ Permit ameunt > 10,009 gh Re p.CJ C) CI IIOQ 11 OQI I x .0905 Permit fee x.0905 Mechanical, Plumbing, and Fire Suppression permits: Perm* Valuation amount < 1,000 5.00 threughJURe 30; .50 thereafter " wit Valuation amount 1,000 10,00010,010 5.00 +hre gh it Ir,e 30; r nit foe X 0095 +hero..{ +or « Dew Valuation amount > 1$990 10,010 Permit fee x .0005 " We City of6ayn 20154 Fee Schedule UTILITIES FEES - CONNECTION /AVAILABILITY CHARGES Trunk charges: Fee per service Acct Code Sanitary sewer oversize (for assessment purposes) 2,018.101,981.00 per stub 9376.4533 Un- platted and platted non - residential $ 3,011.302,956.00 per acre 9376.4611 Platted residential 1,462.901 ,436.99 per lot 9376.4611 Water main oversize 1,357.901,3330 per SAC unit * 6101.4680 Un- platted and platted non - residential 3,179.40'x,0 -, 1.00 per acre 9376.4611 Platted residential 1,526.001,498.99 per lot 9376.4611 Storm sewer oversize Single- family .104 -32 per sq ft 9376.4611 Multi- family .204 -69 per sq ft " Non - residential .20_03 per sq ft " Lateral charges: Sanitary sewer 71.9070.60 per centerline foot 9376.4611 Water main Single- family 72.6071:30 per centerline foot 9376.4611 Multi- family and non - residential 91.60890 per centerline foot 9376.4611 Storm sewer (based on pipe at 15' depth) 12" storm sewer 78.9077.58 per centerline foot 9376.4611 15" storm sewer 81.7080.20 per centerline foot " 18" storm sewer 87.7086.18 per centerline foot " 21" storm sewer 94.1092240 per centerline foot " 24" storm sewer 107.60105.60 per centerline foot " Service Charges: Sanitary Sewer - 4" service 878.108620 per service 9376.4533 Sanitary Sewer - 8" stub 2,018.101,981.00 per stub 9376.4533 Water - 1" service 981.00963 00 per service 9376.4508 Water - 6" stub 3,379,103;317:00 per stub 9376.4508 Sanitary sewer availability (SAC): 1,357.901,3330 per SAC unit * 6101.4680 MCES portion - all property types 2,485.00 per SAC unit * 9220.2275 City portion - all property types 107.60109.00 per SAC unit * 9376.4681 Sanitary Sewer Trunk Connection Charge (SCC): 1 -5 SAC units 1,873.401,839.00 per SAC unit * 9376.4611 6 -10 SAC units 9,369.109,197.00 plus 445.00 per SAC unit over 5* 9376.4611 11+ SAC units 11,717.2011,x- 502.09 plus 178.00 per SAC unit over 10* 9376.4611 Water supply and storage: Residential 1,357.901,3330 per SAC unit * 6101.4680 Non - residential 5,032.404;940.09 per acre " Treatment plant: All property types 84150828:09 per SAC unit * 6101.4685 Direct connection to MCES Interceptor - application fee (not a City fee) 900.00 per connection * SAC units are determined by Metropolitan Council- Environmental Services (MCES). 11 A fifth, City af6apn 210154, Fee Schedule UTILITIES FEES —USER RATES 12 Fee Acct Code Sanitary sewer Residential and Commercial /Industrial (Usage is based on lower of winter quarter and current quarter water usage) Administrative fee 1.7045 per bill 6201.4530 All usage (min 3,000 gal /qtr) 3.3030 per 1,000 gallons " Sewer -only (no water connection) 67.7065.65 per quarter " Manual reading /billing fee - deduct meters 10.00 per meter, per read " Water Residential and Commercial /Industrial Administrative fee 11130 per bill 6101.4505 Domestic /Potable usage Winter quarter; all usage 1.504:49 per 1,000 gallons " All other quarters: Usage up to amount used in prior winter quarter 1.504 -49 per 1,000 gallons Usage in excess of amt used in prior winter qtr 1.884:75 per 1,000 gallons Lawn & Irrigation usage if separately metered 1.88475 per 1,000 gallons " Hydrant/construction meter - minimum 5.195:99 per day " Storm water drainage R1, R2 properties 9.92 per REF /qtr 6401.4540 R3 properties 6.1550 per REF /qtr " R4 properties 13.92 335 per REF /qtr Office /Retail /Business Park 11.7741.29 per REF /qtr " Public /Quasi - Public 13.554390 per REF /qtr " Street/signal lighting Neighborhood lights Single- family, twin homes (R1 /R2) 6.336 -45 per qtr /lot 6301.4550 Townhomes (R3) 5.084.93 per qtr /unit " Multiple residential 11.0910.77 per qtr /account " Non- continuous 7.49 per qtr /acre " Continuous (per LF basis) .160 per qtr /LF " Continuous (per acre basis) 14.3113.89 per qtr /acre " Individual lights 100 WHIPS 45.0043.69 per light /qtr " 150 WHIPS 65.2363.33 per light/qtr " 200 WHIPS 57.4155.74 per light/qtr " 250 WHIPS 72.6270.50 per light/qtr " Community and signal lights R1 /R2 2.342,.27 per unit /qtr " R3 1.8843 per unit/qtr " R4 1.3844 per unit /qtr " Non - residential 9.4749 per unit/qtr " 12 dEft City of 6ayn UTILITIES FEES -OTHER Clear water discharge surcharges: Inspection not completed - single - family Inspection not completed - non- single - family Correction not made - single - family Correction not made - non - single - family Prohibited reconnection made - single - family Prohibited reconnection made - non - single - family Water turn -on or shut -off (Service fee - per each trip) Water meter removal or installation - inspection only (Service Fee - per each trip) Utility bill late charge Certification fee on delinquent utility bills Sewer permit - new or repair of existing Water permit - new or repair of existing Temporary construction hydrant meters (6 month max) Permit fee Hydrant damage deposit 5/8" meter damage deposit 3" meter damage deposit 3" backflow preventer & cart damage deposit Trip fee (if required) 3/" backflow preventer deposit Scheduled after -hours work Call out - 2.5 hour minimum Extended day Fee $ 150.00 per month 500.00 per month 150.00 per month 500.00 per month 300.00 per month 1,000.00 per month 60.00 (7am - 3pm) 60.00 (7am - 3pm) 1.5% per month on unpaid balance 25.00 per parcel 60.00 60.00 60.00 260.00 259.09 200.00 60.00 75.0069.00 per month, 3 -month deposit required OT labor rate plus 15% admin fee to max admin of 60.00 OT labor rate plus 15% admin fee Meter Fee (for non -use type meters to recover meter replacement cost) Fire 3.00 Irrigation (when active) 3.00 Meter testing (charged only if meter tests correct) 5/8" through 1" 135.00 130.00 1 ' /a" through 2" 165.00 162.59 All other sizes Contract cost Private hydrants Maintenance /flushing Repair per month per month plus 15% 60.00 Time and material plus 15% Acct Code 6201.4534 6201.4534 6201.4535 6201.4535 6101.4512 6101.4512 6101.4506 xxxx.4612 6201.4532 6101.4507 6101.4521 9220.2254 9220.2254 0801.4242 9220.2254 6101.4242 6101.4242 6101.4242 6101.4242 6101.4242 6101.4242 Utilities customer list Electronic transmission, weekly new customer list 50.00 per year 0501.4230 13 am CityofEayn 20154 Fee Schedule UTILITIES FEES —WATER METERS Water meters (includes copperhorn /strainer, remote wire, and touch -pad meter) 5/8" x 3/" meter 3/" meter 1" meter 1 '/" meter 2" compound meter 3" compound meter 4" compound meter 6" compound meter 1 '/" turbo meter 2" turbo meter 3" turbo meter 4" turbo meter 6" turbo meter Replacement remote wire (over 50') Replacement outside touch -pad meter #2 copperhorns only Meter strainers only 2" strainer 3" strainer 4" strainer 6" strainer Radio meter read sending unit over Touchpad Radio meter read sending unit Driveway covers for water service shutoff valve Fee Acct Code $ 210.00 6101.4509 270.00 260.80 " 350.00 340.00 " 700.00 690.00 " 2,180.00 2,140.00 " 2,660.00 2,610.09 " 4,290A0 4,2199.00 " 7,000.00 6,869.00 " 1,130.00 1,119.00 " 1,680.00 1,650.00 " 1,910.00 1,870.00 " 3,680.00 3,640.00 6,080.00 5,960.00 " 0.220 -.24 per foot " 24.00 " 65.00 " 480.00 470.00 620.00 6100 940.00 920.00 " 1,180.00 1,160.00 14 185.00 6101.4509 185.00 6101.4509 90.00 6101.4509 AmEbb- City of Eagan STREET ASSESSMENTS Residential - 32' wide Street surfacing Street surfacing with grading Street surfacing with storm sewer Street surfacing w/ grading and storm sewer Multiple and Institutional - 44' wide Street surfacing Street surfacing with grading Street surfacing with storm sewer Street surfacing w/ grading and storm sewer Commercial /Industrial - 52' Wide Street surfacing Street surfacing with grading Street surfacing with storm sewer Street surfacing w/ grading and storm sewer TRAIL ASSESSMENTS Concrete - 6' wide (includes $4.15/FF sod /grading) Bituminous - 10' wide (includes $4.15/FF sod /grading) OTHER ASSESS M ENT-RELATE ® CHARGES Reallocation of special assessments Assessment search Pending assessment report Final assessment report Copies of legal description, owners, etc. * if less than 100 pages Fee Acct Code $ 58.9057.80 per FF xxxx.4611 / 4612 99.8098.00 per FF " 81.6080.10 per FF " 123.10120.90 per FF " 97.5096x0 157.30454.49 138.00135.50 197.901 94.30 132.20429.80 205.109 180.9049 253.902^29 15 per FF per FF per FF per FF per FF per FF per FF per FF 43.8040 per FF xxxx.4611 / 4612 28.200 per FF " 150.00 0501.4225 10.00 0501.4225 0.25 per page * " 0.25 per page * " 0.25 per page * 0201.4230 CityafBapn 20154 Fee Schedule PARKS AND RECREATION CHARGES The following facility athletic and park rental fees are subject to 7.125% State sales tax and require a $150.00 damage deposit payable at the time of reservation. Sales tax is included in the proposed 20145 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan shelters and pavilions free of charge, although a damage deposit is required. FACILITY FEE Residents Non- residents Acct Code Fee charged to team choosing to: protest rule or eligibility 59.00 9998 59.00 5688 xxxx.4310 appeal suspension /expulsion 59.00 99.08 59.00 5608 xxxx.4310 Athletic Field /Facility Maintenance Fees Unless obviously known, the user will be considered non - resident. Proof of residency of 75% or better will qualify for resident rate. Youth Traveling Teams - Eagan & Eastview Athletic Associations • Soccer - per team 108.0049608 216.00Pd/A 3087.4624/4627 • Lacrosse - per team 51,0059.09 102,OON�A " • Football - per team 38.0037..80 76.00WA " • Baseball /Softball - per team practice fee for season28.0027.00 56.00N A " • Baseball /Softball - per game 16.00 32.004 " Adults • Practice - exclusive use of field, no setup per hour 11.00 22.00 " • Baseball /Softball - per game fee 30.00 60.00 • Soccer - Up to 9 games per team 270.00265.09 541.00530.00 " • More than 9 games, fee for each additional game >9 39.0038:00 78.007688 Tournaments - per field /per day or single games • Youth 61.0060.00 122.00 8:08 " • Adult 87.0035.00 174.00170.00 " Lights • Northview per hour (includes all 4 fields) 61.0060.08 61.0060:88 " • Goat Hill per field per hour 33,0032 88 33.0032.08 " • Clearwater per field per hour 33.0032.00 33.0032.08 " Building cleaning per full day use 82.0030.00 82.0080.00 " Lexington - Diffley building per full day use only 53.0052.00 53.0052.00 " - Specialty field set -up charge to be determined on a case -by -case basis. This cost would be in addition to field use permit cost Band Shell and Public Address System at Central Park • Permitted use in partnership with Eagan Parks and Recreation community entertainment criteria: No fee • Permitted use in conjunction with a Community Center paid permitted use: No fee Band Shell only per hour 62.0061.00 78.00 08 6809.4325/4326 Band Shell with Sound System (includes staff) per hour129,00126.08 161.0015:00 " Wedding Ceremonies per hour 62.0061.00 78.007:00 " Wedding Ceremonies with Oaks rental per hour 54.005608 68.006608 " Wedding Ceremonies w /Sound Sys. (includes staff) per hr108.00106.00 135.00133.00 " Canoe Storage (May 1 - October 31) 47.004608 59.0058 -08 3089.4305 Central Park Festival Grounds: Ellipse only, one day event 162.001598 203.001098 3088.4325/4326 Designated Green Space within a Park 56.0055.99 112.00118 08 3087.4624/4627 16 AM City ofEayn 20154 Fee Schedule FACILITY FEE (Cont'd) Pavilions All day rental from 10 am -10 pm 149.00146 .09 Residents Non- residents Acct Code Dunk Tank Fill in City Park - Filled by Parks Staff 125.00123.08 " Kitchen use Weekdays - Monday - Friday from 7 am - 3:30 pm 108.00406.00 108.00f 86.08 3089.4310 Weekends /Evenings after 3:30 pm 189.001 85.00 189.00i 85.00 " Holz Farm Barn Rentals from June - August per day 54.0053.00 68.0066.00 3088.4625/4626 Group size limited to 80 265:00260:80 332.00325.99 3088.4325/4326 Moonshine Park Retreat Center 58.0057.00 73.0071.00 3088.4625/4626 Upstairs - retreat/meeting space 40.0039.00 50.0049.08 All day rental - kitchen included 149.00146.00 186.00483.00 3088.4325/4326 6 -hour time slot - kitchen included 100.0098 00 125.00 23.00 " Monday - Friday - per hour with 2 hour minimum 23.00 28.002700 " Downstairs - activity space Reservations for groups of 20 -80, per person 5.50 7.006:50 All day rental 50.0049.00 62.0061:00 " 6 -hour time slot 35.0034.00 44.0043.00 " M -F per hour w /2hour miniumum 12.00 15.00 Outdoor hockey rinks per hour 29.0028 .00 36.003500 3087.4624/4627 With or without ice and lights 20.00 26.0025:08 3087.4624/4627 Without ice 8.00 10.00 " Park Shelter Buildings 20.00 20.00 " All day rental from 10 am -10 pm 149:00446:00 186.00483.00 3088.4625/4626 Half -day rental from 10 am -4 pm or 5 pm -10 pm 100.0098:00 125.00123.00 " Pavilions All day rental from 10 am -10 pm 149.00146 .09 186.00433.00 3088.4625/4626 Half -day rental from 10 am -4 pm or 5 pm -10 pm 100.0098:00 125.00123.08 " Kitchen use 50.0049.00 62.0061 .99 " Sand Volleyball Courts per hour 6.00 8.00 3087.4624/4627 Special Events - Closing trail & posting signs 54.0053.00 68.0066.00 3088.4625/4626 Sun Shelters All -day rental from 10am -10pm 58.0057.00 73.0071.00 3088.4625/4626 Half -day rental from 10am -4pm, or 5pm -10pm 40.0039.00 50.0049.08 Tennis courts per court per hour 6.00 8.00 3087.4624/4627 Trapp Farm Tubing Hill: Daily per person 3.00 3.00 3074.4318 Reservations for groups of 20 -80, per person 5.50 7.006:50 " Use of parks for large groups, charity walks /runs /rides 66.0065.00 83.0081.08 3088.4625/4626 - Groups using a substantial portion of park grounds or trail activities allowed only if not in conflict with existing city programs /services Vendor permit to conduct sales at outside facilities 29.0028 .00 36.003500 3087.4624/4627 EAGAN ROOM Eagan room - 2 -hour minimum 23.00 30.002700 3088.4625/4626 Kitchen use 20.00 20.00 " 17 PARKS AND RECREATION CHARGES (Cont'd) CASCADE BAY Daytime After 4 p.m. Daily Admission 15.00 15.00 Guests over 42" 10.00 8.00 Guests under 42" 8.00 6.00 Seniors 62 and older 8.00 6.00 Under 18 months Free Free Season Passes Resident Non- Resident First family member, all ages 65.0069.00 75.0070.00 Additional family members 55.0050.00 70.0065.00 Additional family members <42" tall 41.0036.09 51.0046.00 Seniors 62 and older 41.0036 8 51.0046.00 Under 18 months of age Free Free Captain's Course 9 holes 2.00 2.00 Unlimited daily use with pool admission 4.00 4.00 Birthday Parties Pool, includes up to 10 guests 150.00 150.00 Additional guests 15.00 Offered 15.00 120.00 G0lfiRg,iRGIudesupte1QgL4estG - N9 Le eF Additional guests 120.00 12.00 12.00 Groups per person 9.0048:00 9.0048:08 Private Rental per hour, minimum of two hours 1,000.00 1,000.00 CIVIC ARENA Residents Non - residents Civic Arena Rentals per hour Prime rate 205.00299.00 205.00209:80 Eagan & Eastview Association 205.00200 -00 205.00200.00 High School 210.00295.99 N/A Non -prime 140.00135.00 140.00 00 Off -peak 120.00445.00 120.001 15.00 Dry Floor 50.00 50.00 Indoor turf - full field 90.0085: -00 90.0035.00 Indoor turf - half field 55.0059 -08 55.0050.00 Indoor turf - less than 24 -hour notice 95.00 95.00 Full arena floor daily max 650.00 650.00 Half arena floor daily max 325.00 325.00 Civic Arena mezzanine: Hourly -1 hour 27.0021.09 31.00 Hourly - 8 hours 200.00 225.00 Hourly with outside food and beverage 60.00 67.00 Hourly - 8 hours with outside food and beverage 440.00 500.00 Hourly daily max with outside food and beverage 500.00 600.00 Birthday Parties Gold, includes up to ten guests 150.00 150.00 Additional guests 15.00 15.00 Silver, includes up to ten guests 120.00 120.00 Additional guests 12.00 12.00 Bronze, includes up to ten guests 90.00 90.00 Additional guests 9.00 9.00 3089.4305 11 67XX /43XX 670X.4321 6709.4316 11 6726.4316 6708.43XX 6711.43XX 66XX.4355/4356 tt it H tt 6622.4325 6630.4311 City of8ap 20154 Fee Schedule CIVIC ARENA (cont'd) Residents Non - residents Training Center Prime rate per hour, Oct 1 - Mar 1, 5 -9pm, and Sat/Sun 8am -9pm 27.00 27.00 66XX.4355/56 Non -prime rate per hour 15.00 15.00 " COMMUNITY CENTER FEES Note: Deposit required for all rental Prime Non -Prime Acct Code (Apr -Nov) (Dec -Mar) The Oaks (350 capacity) Sunday - Thursday 6802.2855.x 6802.4324/4325 7 am - 11 am 475.00 475.00 7 am - 1 pm 675.00 675.00 " 7 am - 4 pm 875.00 87500 " 7 am -11 pm 950.00 950.00 12 - 4 pm and 5 - 9pm 475.00 475.00 " 2 Hour Time Block gam 11 275.00 850.00 275.00 " 850.00 pm 100.00 450.00 8 am Noon and 1 - 5 pm 6 - 11 340.00 425.00 340.00 425.00 1,400.00850.00 " PM Friday Full Day 1,400.00 490:00 Saturday Full Day 1,750.001,545.00 1,350.00 199.08 " North, South or Central Oaks (110 capacity per room) Sunday - Thursday 7 am --11 am 175.00 475.00 " 7 am -- 1 pm 250.00 675.00 7 am - 4 prn 350.00 875.00 " 7 am -11 pm 450.00 450.00 12 - 4 pm and 5 - 9pm 175.00 175.00 " 2 Hour Time Block a m '11-PM 100.00 450.00 100.00 " 450.00 " 18 8 am - Neen and 1 5 pm 160.00 160.80 North, South or Central Oaks (2 Oaks combined) Sunday - Thursday 7 am - 11 am 325.00 325.00 " 7 am - 1 pm 450.00 450.00 " 7 am - 4 pm 625.00 625.00 " 7 am -11 pm 815.00 815.00 " 12 - 4 pm and 5 - 9pm 325.00 325.00 " 2 Hour Time Block 8 am 11 F n 350.00 725.00 350.00 725.00 P 8 a Neen and-1 5 ptn 6 - 11 PM 298.00 290.08 350.00 350.00 " Resident Non -Res./ North, Central or South Meeting Rooms (20 cap. /each room) For Profit Sunday - Saturday (2 -hour minimum) 18.0044 -08 /hr 20.004-9:08/hr Reduced (w/ 8 -hr banquet rental) 15.0044.40/hr 15.00.14.90/hr Daily max nip. Longer wee 158.00 1500 19 City of6ap 201,54 Fee schedule North /Central /South Meeting Rooms combined Saturday -Sunday (2 -hour minimum) 42.0040:09/hr 46.0044.00 hr Reduced (w/ 8 -hour banquet rental) 34.0032-09/hr 34.0032 -00 /hr Maximum per­�- o- Longer -a -Fee 240.00 265.00 Max per day Reduced (with 8 "„our banquet F8FIt ,) 200.00 200 00 The Board Room (35 capacity) Sunday - Saturday (2 -hour mimimum) 25.002- 3- :00 /hr 30.0027.00 hr " Reduced (w /8 hr banquet rental) 20.004D:00/hr 20,0019 00 hr " Max Per day ReduGed (with 8 hour banquet rental) 225.00 225.00 No Longer a Fee The Lone Oak Room /Oasis /Performance Studio per hour Full Lone Oak Room /Oasis /Pert. Studio (2 -hr min) 52.00 /hr 56.00 /hr 6812.4324/4325 Reduced Full Room (with 8 hour banquet rental) 37.00 /hr 37.00 /hr " DailyMax Full Reem Half Lone Oak Room (2 -hour minimum) 450.00 32.00 /hr 450.00 No Longer a Fee- 35.00 /hr " Reduced Half Lone Oak Room (w /8 hr banquet rental) Daily M Lone Oak Reem 22.00 250.00 22.00 " 259 Q_ No Longer Fee Athletic Association Half Court 17.00 /hr a Kid's Kare 20.00 /hr 22.00 /hr 6813.4324/4325 COMMUNITY CENTER FEES (cont'd) Prime Non -Prime (Sept -Mar) (Apr -Aug North, Central, or South Gym: Parks & Recreation Full Court 27.00 /hr 20.00 /hr 6810.4326/4327 Parks & Recreation Half Court 13.50/hr 10.00 /hr " Athletic Association Full Court 34.00 /hr 25.00 /hr " Athletic Association Half Court 17.00 /hr 12.00 /hr " Private - full court 60.00 /hr 45.00 /hr " Reduced Full Court (with 8 hour banquet rental) 50.00 /hr 45.00 /hr " ^ Daily Max Full Court Private - half court 400.00 35.00 /hr 300.00 Na Lo ae 23.00 /hr " Reduced Half Court (with 8 hour banquet rental) Daily Max Court 30.00 /hr 250.00 23.00 /hr i 5000 No Low,- � Resident Non -Res./ For Profit Gazebo 65.00 /hr 75.00 /hr 6844.4326/4327 Reduced (w/ 8 -hour banquet rental) 55.00 /hr 55.00 /hr " Daily Max 475.00 475.00 No LGFIg r Fitness Membership Member enrollment fee - 1St family member (admin) Member enrollment fee - each addl fam mbr (admin) Monthly fee - Resident/Corporate - 1St family member Monthly fee - Resident/Corporate - each additional Monthly fee - Non - resident - 1St family member Monthly fee - Non - resident - each additional Daily admission to fitness center Report Processing Fee Fee 25:00 6807.4321 25.00 " 35.00 " 30.00 " 40.00 " 40.00 " 10.00 6807.4310 Fitness Attendance Activity report 30.00 6807.4304 Open Gym Fees Adult Open - Resident 4.003 -00 6810.4318/4319 Adult Open - Non- resident 4.003409 " 20 Blast Fees Daily admission 5.00 6804.4318/4319 After 5 pm Ne Longer a Fee 2 .50 10 -Visit punch card (residents only) 35.0040.09 " Private Rental — Resident 100.00 " Private Rental — Non - resident 100.00 6804.4326/4327 Private Rental (with 8 -hr banquet room rental) 100.00 " Birthday Party Fees Friday- Sunday 125.00 up to 15 guests 6805.4310/4311 Monday- Thursday 100.00 up to 15 guests " Each additional child 8.00 " Color copies (8.5x11) 1.00 per page WETLAND CONSERVATION APPLICATION FEES Exemption /no -loss determination $ 100.00 (plus staff review time) 6530.4675 Replacement plan 300.00 (plus staff review time) " Banking plan 300.00 (plus staff review time) " Certificate of completion 100.00 " Wetland decision appeal 300.00 " Aquatic plant harvesting Co- application & service fee 100.00 per property owner per year 6523.4676 (City- permitted activity, lakes only) 21 Allift CityofEap 20154 Fee Schedule POLICE DEPARTMENT CHARGES 22 Fee Acct Code Police /Fire reports: Police incident and other reports /data $ .25 per page 1101.4221 Background investigation report (copy) 10.00 " Photos Digital - color print 3.00 Viewing accident reports (commercial users) 0.50 per report " Audio tapes (copy) 25.00 1101.4221 Video tapes (copy) 35.00 " CD ROM (copy) 25.00 " Other Police charges: Contractual security 71.0069.00 per officer per hour 1116.4234 Contractual security admin. fee (5 %) 3.553 per officer per hour 0501.4228 BCA urine or blood test kit 10.00 1101.4691 Dog license database CD — Excel listing of dog owners 40.00 1101.4221 Police records check/clearance letters /certified copies Law enforcement agencies no fee Non -law enforcement agencies 5.00 1101.4221 Repeat nuisance call, for third and subsequent calls 250.00 per call 1101.4215 in a 365 -day period 22 AM City of Evan FIRE DEPARTMENT CHARGES Fire reports: Personnel /Equipment: Personnel Chief's vehicle, rescue truck, grass rigs Engine, Tender emergency support vehicle, heavy rescue Command vehicle, aerial Safety house: Within City limits Outside City limits - house, manpower (minimum 2 firefighters) Hazardous material containment/cleanup Personnel Supplies Equipment Hazardous Material Standby on hit gas line, under conditions of improper digging Personnel Equipment Rescue boat Fire key Knox box "Fire Department Connection" sign Fire Extinguisher training: Up to 20 trainees Each additional 20 trainees Special Event Standby Personnel M,im-a Fee Acct Code $ 0.25 per page 1221.4221 45.00 per hr (1 hr min) 1221.4242 175.00 per hr (1 hr min) 1221.4242 300.00 per hr (1 hr min) 1221.4242 600.00 per hr (1 hr min) 1221.4242 no fee 275.00 per day + 45.00 per FF 1221.4242 45.00 per person per hour 1221.4242 (one hour minimum) actual cost per equipment rates above 1213.4242 45.00 per person per hour 1221.4242 per equipment rates above 1221.4242 175.00 per hour (1 hr min) 1221.4242 actual cost 1221.6220 actual cost 1221.6220 150.00 1221.4242 50.00 " 03 45.00 per person per hour 1221.4242 City of Eapn 201 Fee Schedule EQUIPMENT RATES Hourly Rate Acct Code Equipment: (does not include operator labor) Passenger Vehicle $ 38.00 36.99 xxxx.4242 Pick -up truck 38.00 369 xxxx.4242 One -ton dump truck 42.00 40.09 " Single -axle dump truck 45.00 " Tandem -axle dump truck 100.00 " Bucket Truck 55.00 " Two -ton truck with crane 107.00 1 93.99 " Aquatic Plant Harvester / conveyor 100.00 " Tractor 45.00 " Backhoe /loader 60.00 " Front -end loader 85.00 " Street sweeper 85.00 " Roller 20.00 " Roller (5 -ton) 30.00 " Paver 95.00 " Air compressor 40.00 " Sewer jetter or sewer rodder 198.00 192.00 " Sewer vacuum /jetter 226,00 219.09 " Groundsmaster mower 32.00 " Sprayer boat 32.00 " Pump, 6" 52.00 500 Pump, 8" 57.00 55.09 " Skid loader 60.00 " Chipper 25.00 " Tanker 60.00 " TV camera - service (1 hour minimum) 226,00 219.00 " TV camera - main line (1 hour minimum) 294.00 255.00 " Generator, 50KW per hour 54.00 52.99 " Generator, 85KW per hour 91.00199-.09 " Small equipment per hour 32.00 31.90 " Ground thawing trailer per day plus propane 107.00 103.00 " Trenchbox and trailer per day 213,00 20300 " Sewer pump hose trailer per day 107.001839 Special events needs: Type I barricade 1.05 per unit per day " Type II barricade 2.77 " Reflectorized plastic safety drum .85 " Weighted traffic channelizer .40 " Traffic cone .25 " Standard traffic sign with support 2.20 " 24 �CityofEap 20154 Fee Schedule STAFF RATES: Hourly Rate Acct Code Department Director 160.00i 59.99 xxxx.4242 Assistant City Administrator 135.0009 " City Engineer 140.00109 " Maintenance Superintendent 135.001 5.09 " Assistant City Engineer 125.00120.00 " Transportation Operations Engineer 135.00190 " Sr. Building Inspector 125.00129.99 " Fire Marshal 120.00 " Fire Inspector 100.00 " City Building Official 135.00 " Building Inspector 105.00100.09 " Maintenance Supervisor 105.00199:09 " City Planner 135.0012:09 " Planner 100.0095:-99 " Water Resources Manager 120.001 0.00 " City Clerk 100.009500 " Police Officer — dangerous dog hearings 95.0090.00 " Water Resources Specialist 95.0090.00 " Water Resources Technician 85.0090.00 " Code Enforcement Technician 80.00 " Construction Project Coordinator 100.009500 " Utilities Construction Inspector 85.0080:08 " Engineering Technician 90.0085.00 " GIS Technician 95.0090.00 " Animal Control Officer 65.0060.00 " Maintenance Person - regular 70.0065.00 " Maintenance Person - overtime 100.0095.00 " Intern /Seasonal 50.0045.09 " Survey crew (includes vehicle and equipment): 2- person 145.00135.98 " 3- person 170.00160.00 " Clerical Tech 65.0069:00 " CITY ATTORNEY RATES Dougherty, Molenda, Solfest, Hills & Bauer'P.A. General legal $145.00141.93 9001.2245 Paralegal fees 89.001 0.09 " Development - related work 223.00 246.95 " City Council /APC meetings 460.00 4465 per meeting " 25 dM CityofEayn 20154 Fee Schedule MISCELLANEOUS FEES /CHARGES Audio tapes - Board /Council meetings actual costs Certification fee for unpaid false alarm, noxious weed, refuse Fee per parcel Acct Code Animal pickup $ 20.00 1101.4212 Animal impound 4.00 per day over amount 1101.4212 City Plans /Policies: billed to City by pound Antennae - Radio, Satellite, Microwave and PCS: 125.00 0720.4230 One -time fees: 0.25 per page 0201.4230 Application & Frequency Analysis 575;00 550.00 per site xxxx.4618 Site survey review 575.00 550.00 per site xxxx.4617 Administrative Process & 85.00 80.00 6401.4230 Construction Inspection actual costs with 3,200.00 3,000.08 per site minimum xxxx.4617 Landscaping 3,200.00 3,00e:00 per site xxxx.4619 Lease /rent rates: 80.00 6501.4230 1 -9 antenna panels 32,120.00 39,293.74 per site per year xxxx.4620 Each additional antenna panel 3,570.00 3,366.56 per site per year xxxx.4620 1 -3 microwave /satellite dishes or whip 32,120.00 39,293.7-4 per site per year xxxx.4620 antennae (includes up to 3 antenna panels at no extra cost) Maximum dish size - 24" diameter Ground space only lease (16 sq. ft. minimum charge) Exterior space 42.50 40.00 per square foot per year xxxx.4620 Interior space 85.00 888 per square foot per year xxxx.4620 Monopoles varies depending on size /location Scheduled after -hours work (M -F 7:00 am to 3:30 pm) OT labor rate + 15% admin fee (maximum admin fee Call -out - 2.5 hour minimum of $60.00) Audio tapes - Board /Council meetings actual costs Certification fee for unpaid false alarm, noxious weed, refuse 25.00 per parcel xxxx.4612 removal, board -up, and diseased tree removal bills Penalty for late payment on items to be certified 10% of invoice amount 0501.4228 City Plans /Policies: Comprehensive Plan 2030 125.00 0720.4230 Special Area Plans 0.25 per page 0201.4230 Comp. Water Supply /Distribution Plan 85.00 80.90 6101.4230 Comp. Sanitary Sewer Policy /Plan 85.00 80.08 6201.4230 Comp. Storm Water Management Plan 85.00 80.00 6401.4230 Landscape Policy, Shoreland Zoning Ordinance, Sign Regulations or Tree Preservation Policy 0.25 per page 0720.4230 Transportation Plan 80.00 6501.4230 Water Quality & Wetlands Management Plan 80.00 6501.4230 Conduit lease .02625 per linear foot 9225.xxxx Dangerous Dog hearing actual costs based on staff time (see Equipment & Staff rates section) for hearing and written recommendation, for City Clerk, Animal Control Officer, and Police officer, to a maximum of $1,000 Dangerous Dog hearing escrow (in advance of hearing) 1,000.00 9001.2250 Data processing reports actual cost +10% 0201.4230 Digital image photocopies (pictometry not included) Color 3.00 per page 0720.4230 Black & white .25 per page " Certification of City Document (Photocopy charges are additional) 5.00 " 26 �CityofEaQan 20154 Fee Schedule MISCELLANEOUS FEES /CHARGES (cont'd) Domestic partnership registration: Fee Application (includes Registration Certificate) $ 25.00 Duplicate registration 5.00 Filing of amendment to existing registration 25.00 Filing of notice of termination to existing registration 25.00 Certified copy of registration, amendment or notice of term. 5.00 per document "Eagan on Deck" playing cards Extension fee for variance, CUP, or recording of a Plat or Subdivision False alarm charges - commercial and residential: First 3 false alarms per year Each false alarm after 3 Fee schedule Invoicing charge 5.00 75.00 no charge 100.00 0.25 per page 15% to max. of $10.00 Acct Code 0401.4668 0905.4666 0720.4206 1101.4214 0501.4230 0501.4228 Lodging tax 3% of gross receipts ECVB 9001.2210 (5 % City admin fee) 0501.4247 Mailing labels 1.50 per label 0201.4230 Inspection /administrative fee 50.00 City- initiated corrective or clean -up work (e.g., noxious weed or refuse removal, board -ups, diseased tree removal) Maps: City map: First one free Each additional 2.00 0201.4230 Section maps: '/2 section - property only 10.00 xxxx.4230 '/2 section - property and planimetric 50.00 " '/2 section - property, planimetric, and contours 150.00 " 1/8 section - prop., planimetric and contours 40.00 " '/2 section - aerial photo (black and white) 6.00 " '/2 section - aerial photo (color) 12.00 '/a section - property only 5.00 Trunk water or sewer system map 2.50 " Water quality classification map 5.00 " Specialty maps Based on staff rates, p. 25 " Zoning or Comp Guide maps: 15 x 22 color 5.00 " 22 x 34 color 15.00 " GIS Utility As -Built (1/2 section- digital format) 40.00 " National Night Out map 25.00 " Location Plan map 40.00 per page " GIS existing map 25.00 " Other digital data /mapping Based on staff rates, p. 25 " 27 City of6aPH 20154 Fee Schedule MISCELLANEOUS FEES /CHARGES (cont'd) Fee Land Use Study copy 50.00 Notary seal (non -City business): All Seals 1.00 each Patch - Eagan Historical Trail 1.00 Photocopies — B &W — up to 100 pages 0.25 per page Photocopies — B &W — in excess of 100 pages Allowable costs as calculated per State law Photocopies — Color 1.00 per page Plans and Specifications 60.00 minimum, varies by contract Research of City records (beyond readily Allowable costs as calculated per State law available material) Parking restriction - sign bagging fee Street Closure Deposit Returned check or ACH transfer fee Zoning letter 50.00 25.00 + deposit 25.00 20.00 100.00 per parcel Acct Code xxxx.4231 0201.4230 0201.4230 0201.4231 0201.4231 xxxx.4230 xxxx.4231 2001.4691 2001.4691 9001.2255 0501.4210 0701.4242 City afEap 20154 Fee Schedule SUMMARY OF CONNECTION CHARGES The following connection charges are provided for in the City Code. Some or all of them may be collected at the time of: 1) new development applications, 2) new connections to a utility system, 3) the issuance of building permits, and 4) enforcement of agreements; as appropriate in each individual circumstance. Fee Page Sewer Availability Charge (SAC) 8 & 11 Sanitary Sewer Trunk Connection Charge (SCC) 11 Water Supply & Storage 8 & 11 Water Meter 8 & 13 Treatment Plant Charge 8 & 11 Plumbing Permits 9 Building Permits 8 & 10 Trunk Oversize Charges Sanitary Sewer 11 Water Main 11 Storm sewer 11 Lateral Charges Sanitary Sewer 11 Water Main 11 Storm Sewer 11 Sewer permit - new or repair of existing 13 Water permit - new or repair of existing 13 Maple Grove, MN White Bear Lake, MN Eagan, MN Farmington, MN Cottage Grove, MN Brooklyn Park, MN Mounds View, MN Spring Lake Park, MN Oakdale, MN Eden Prairie, MN Apple Valley, MN Plymouth, MN Ramsey, MN Hopkins, MN Minnetonka, MN Fridley, MN Bloomington, MN Anoka, MN Richfield, MN Chaska, MN Columbia Heights, MN Prior Lake, MN Falcon Heights, MN Golden Valley, MN Robbinsdale, MN West St. Paul, MN Mahtomedi, MN Waconia, MN North St Paul, MN Minneapolis, MN Orono, MN Mound, MN MINNEAPOLIS/ST. PAUL METRO g $26.03 - - $31.21 xt<31 - $32.72 r e $33.60 f' $33.68 $34.36 - $37.97 $38.32 $38.56 r _ _ $38.71 _ 7 7 - $39.70 $40.38 $41.86 �'.. $42.73 4316 $43.41 - - $48.01 L $48.26 $48.39 $50.25 $52.70 t4� f Mm EMIR $53.48 $56.02 $56.89 $59.50 -- - - - $61.71 - $65.43 -_ $67.19 rs L, $67.42 x.. t $70.18 $0.00 $24.00 $48.00 $72.00 n NEXUS k ?5a" $76.72 $86.97 $96.00 $120.00 Agenda Information Memo December 16, 2014, Eagan City Council Meeting PUBLIC HEARINGS B. Variance —Joe & Barbara Miller Action To Be Considered: To approve a Variance of 5' to the required 25' structure setback from a wetland buffer for property located at 3600 Sawgrass Trail S., subject to the conditions listed in the staff report. Required Vote For Approval: ➢ Variance— Majority of Councilmembers present Facts: ➢ The property is zoned PD and is a platted lot of record. The property is a corner lot with access from Sawgrass Trail S. ➢ There is a wetland on the east edge of the property. A 25' wetland buffer and corresponding conservation easement covers the southern portion of the east side of the lot. Small signs mark the edge of the wetland buffer /easement. ➢ The proposal is to add a deck and porch to the rear of the existing home. A minimum 25' structure setback from the wetland buffer applies to the porch; the deck may be set back 15' from the wetland buffer. ➢ The porch as proposed encroaches 5' into the required structure setback from a wetland buffer. The porch will maintain a 20' yard area outside of the wetland buffer. ➢ The applicant states that the lot has a restricted buildable area because of the wetland buffer /conservation easement and associated 25' structure setback from the buffer, which together result in a 50' setback from the rear lot line. ➢ All other bulk standards are satisfied. Issues: None 60 -Day Agency Action Deadline: January 16, 2015 Attachments: (3) PHB -1 Location Map PHB -2 Planning Report PHB -3 Report Exhibits • A LL �■:: � -� CD CD LO �■■■■� gi,�, ®� i,��/ � • •� ®��I��j, I���� ' � r t 1110 � ' ��� ��,i�r� s� milli Fi- milli p per, �1 IMI ��- �� ► ��® ����' � ° MEN Vmw '� 1111 ►�� �..����■��.�■��. �i��t i ,�� •' PLANNING REPORT CITY OF EAGAN REPORT DATE: December 9, 2014 APPLICANT: Joe and Barbara Miller CASE: 14- VA- 11 -11 -14 HEARING DATE: December 16, 2014 PROPERTY OWNER: Joe and Barbara Miller APPLICATION DATE: Nov. 17, 2014 REQUEST: Variance LOCATION: 3600 Sawgrass Tr. S. PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: SA /Mixed, Special Area /Mixed ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Variance of 5' to the required 25' structure setback from a wetland buffer for a porch and deck addition for property located at 3600 Sawgrass Trail South, legally described as Lot 1, Block 7, Stonehaven 2" a Addition. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the Council may approve, approve with conditions or deny a request for a variance. In considering all requests for a variance, and whether the applicant established that there are practical difficulties in complying with the provisions(s) of this Chapter, the City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owner of property has no control. b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. The exceptional or extraordinary circumstances do not result from the actions of the applicant. Planning Report — 3600 Sawgrass Trail S. December 16, 2014 Page 2 d. The granting of the variance will not confer on the applicant any special privilege that is denied by this Chapter to owners of other lands, structures or buildings in the same district. e. The variance requested is the minimum variance which would alleviate the practical difficulties. f. The variance would not be materially detrimental to the purposes of this Code or to properties in the same zone. g. The property for which the variance is requested is otherwise in compliance with the City Code. The ordinance also states "A variance will be denied when it is not in harmony with the general purposes and intent of the zoning provisions of this Code or when the variance is inconsistent with the comprehensive plan. Any condition imposed upon the approved variance must be directly related to and must bear a rough proportionality to the impact created by the variance." CODE REQUIREMENTS City Code Sec. 11.67, Wetlands Protection and Management Regulations, Subd. 10 -A, Wetland Setbacks, provides the following, in part: 1. All structures (principal and other), must be set back at least 25 feet from the outer wetland buffer line. Structure exceptions to the 25 -foot setback include: play structures, uncovered porches, decks, patio slabs, open terraces, stairways, walkway areas may extend up to ten feet into the required wetland buffer line setbacks. 2. Parking or driveway areas must be setback at least ten feet from the outer wetland buffer line. 4. A setback is not required for fences ore retaining walls. However, they may not be located within the wetland buffer. BACKGROUND /HISTORY The Stonehaven Planned Development consists of approximately 115 acres of mixed residential uses including standard single - family, small lot single - family, twinhomes and townhomes. The Planned Development was approved in 2010 with approximately 35 acres of open space and public trails throughout the development. Construction began in 2010 and the last building permits were issued for the development in 2014. Planning Report — 3600 Sawgrass Trail S. December 16, 2014 Page 3 Several wetlands existed on the Stonehaven development site, and in accordance with the Planned Development approval, conservation easements were established over the wetlands and wetland buffers on the site. The wetlands are located within the open space; however, in some cases the wetland buffers and associated conservation easement extend into the yards of private lots. In addition, the City Code requires structures to be set back 25 feet from the edge of the wetland buffer. As a condition of the Stonehaven PD, the wetland buffer /conservation easement area is identified with small signs which help to prevent encroachments. EXISTING CONDITIONS The subject site is a corner lot on the southeast corner of Duckwood Drive and Sawgrass Trail South. The R -1 lot (85' width and 12,000 s.f. area) is developed with a single - family home constructed in 2013. Front yard structure setbacks apply to both street frontages. The lot is adjacent to a wetland located east of the site within the open space. The buffer around this wetland extends 25' into the rear yard over the southern 80 feet of the lot, and is covered by a conservation easement. The rear yard topography slopes significantly down toward the wetland. In 2014, the homeowner constructed a retaining wall and patio at the edge of the wetland buffer in the rear yard. Care was taken to ensure the retaining wall and patio did not encroach into the conservation easement /wetland buffer area. EVALUATION OF REQUEST Proposal —The homeowner is proposing to construct a deck and porch addition to the rear of the home. The proposed addition extends 16' out from the house, placing it 5' into the required 25' structure setback from the wetland buffer. The applicant has submitted architectural plans illustrating that the proposed addition is designed to be architecturally compatible with the house. The narrative also indicates that the proposed design has been approved by the Lennar Architectural Committee. Variance Criteria — The Zoning Ordinance states that relief may be granted from a required ordinance provision provided there are special conditions that apply to the subject land, the relief is not contrary to the Zoning Ordinance and Comprehensive Guide Plan, and it is necessary to alleviate a practical difficulty. Evaluation — This lot does have a number of constraints. In addition to the sizeable wetland buffer, it is a corner lot with a front yard setback of 30' along Sawgrass Trail S. and 40' along Duckwood Drive. These limitations do restrict buildable area within the lot. Under the exceptions in the wetland protection ordinance, the deck would be allowed with a 10' setback from the wetland buffer. The Variance is requested for the enclosed porch, to which a 25' structure setback applies; a structure setback of 20' is proposed. Planning Report — 3600 Sawgrass Trail S. December 16, 2014 Page 4 The purpose of the buffer is to protect the wetland. The purpose of the structure setback from the buffer is to protect the buffer from encroachments and provide useable yard space outside of the wetland buffer for property owners. If structures were allowed to be built up to the wetland buffer edge, there would be no useable yard area beyond the buffer and encroachments and expansion of yards (e.g. turf grass vs. unmaintained native vegetation) into the buffer and conservation easement areas would likely occur. Combined, the 25' wetland buffer, and 25' structure setback from the wetland buffer, result in an effective rear yard structure setback of 50' whereas a typical single - family home has a rear yard setback of 15'. The proposal satisfies other applicable bulls standards. The porch meets the required 40' setback from Duckwood Drive, and the building coverage ratio is less than the 20% maximum allowed. The requested 5' Variance retains a 20' yard area between the proposed structure and the wetland buffer. APPLICANT'S PRACTICAL DIFFICULTIES The applicant states that the lot has a reduced useable backyard area because of the conservation easement and associated required structure setback from the buffer /easement. The additional setback of 25' from the buffer results in a rear yard setback of 50' for this property, whereas a typical single - family lot would have a 15' structure setback. A useable yard 20' in depth will remain. SUMMARY /CONCLUSION In summary, the applicant is requesting a 5' Variance to the required 25' structure setback from a wetland buffer. The applicant proposes to construct a deck and porch addition to the rear of the existing home. The proposed porch addition extends 16' out from the house, placing it 5' into the required 25' structure setback from the wetland buffer, which extends 25' into the lot from the rear lot line. Other bulls standards are met (i.e., lot cover, setbacks from right -of -way, building coverage ratio) with this proposal. The applicant states that the lot has a more restricted buildable area because of the conservation easement and associated required structure setback from the buffer /easement. The additional setback of 25' from the wetland buffer results in the equivalent of a rear yard setback of 50' for this property, whereas a typical single - family lot would have a 15' rear yard structure setback. The purpose of the setback from the wetland buffer is to provide useable yard area outside the buffer. The proposal maintains a useable yard area 20' in depth outside of the wetland buffer. This is 5' more than the minimum 15' rear yard setback that applies to a typical single - family lot. Planning Report — 3600 Sawgrass Trail S. December 16, 2014 Paize 5 ACTION TO BE CONSIDERED To approve a 5' Variance to the required 25' structure setback from a wetland buffer for property located at 3600 Sawgrass Trail South. If approved, the following conditions should apply: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. This Variance applies only to the porch addition as illustrated on the Site Plan received November 17, 2014. 3. The proposed addition shall be architecturally compatible with the existing structure. 4. The proposed addition shall be constructed consistent with the approved Site Plan and a Building Permit shall be obtained prior to construction. 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' _ � � �• \`,� ttt" .� '�• -: 9 a® Q4, � I f tL: r��(`�• -�.l i, F_..��'�L',y..',.; :a M \�.., i `,. ��,: 'i-(•B D ^' 7 �. /mil, - r:. /�./._,{ �. �-;L i b \ •\ � , r, °' _ i[(y�� � a o n •\ t\ 9 ow Scale: 1" = 30' Lot 1, Block 7, STONEHAVEN 2ND ADDITION according to the recorded plat thereof Dakota County, Minnesota Address: 3600 Sawgrass Trail South, Eagan, Minnesota House Model: 6008 Elevatlon; D3 Buyer) II 2 CP O �n 1 \" j M' 070.2 Edge of water "6 -9 14 WETLAND W -1 Bench Ma I fst: To 14 ut ydrent Lot Blk 2 EIBV, =903.26 X 000,00 Donotse oxlellnp aloVatlon Lot area = 18117 of ( 000,OD) D—t.l proposed .1 ... no. House area = 2399 of penoles dfellwDe fi— direW. Parch area = 229 of A, penolea eplka Sidewalk area - 70 of Driveway area =966 of Impervious Coverage -20,2 Lowest allowable floor elevation : 894.0 House elevglfons Pro ed • / As —built Lowest Floor Elevation :(893.7) / Top Of Foundation Elev. :(903.7) / 904.2 Garage Slab Elov, ® Door :(903,4) / 903,3 T.O.F. Elevatlon ® Lookout :(896.9) / 899,1 General NoJga;_ 1. Grading plan by Pioneer Engineering was last dated vice used to We hereby certify to Lonnor Corporation that this survey, plan or .determine proposed elevations shown herein. report was prepared by me or under my direct supervision and 2, No specific soils Investigation has been performed on this lot by that I am a duty licensed Land Surveyor under the laws of the the surveyor. The suitability of soils to support the specific .house State of Minnesota, dated 07/09/13. Is not the responelbllity of the surveyor. 3, this certificate does not purport to show easements other than those shown recorded plat. Signed: Pioneer Engineering, PA 4, bearings shown are are basod on an assumed datum, RECOVED1 `% `�% Peter w noon, ro essono and Surveyor a Mlnnoaota License No 42299 email —ph awkin son Cop lonearen g, com P y y- y,-�� \V' , , Revisions: 1.,7J%140RADTNO DS¢ Certificate of Survey for: '16 r.uW.e. ro P.n.l.o AS-DIDLT All .dl,__.`Ld engineering 4.)9.9.14 ADD 4.)9.15.14ADo1MPaiidDo ?Nf'$ Lennar Corporation f.IVII.IWDINP.I11tR IAND PIANMfRA IAND FIIHWIY(MA (.4NnSf:APn AAf:lll'inf.'Ix S.) Add Porch .ltd Dttk ph.: (651) (581.1914 2427.EnterinrlsoDl'Ivo Pax; (651) 6814488 project It: 114210000 16305 30th Ave N Sto 4600 Plymouth,MN55446.4270 Mendota Halgln9,MN55120 www.plDnceroag'e 0111 poldorth 7299 Omwn by; kke Phone: ( 952).249 - 3000 / Pox: (942)404 -1909 NN 'NV,9Yg olmvz V [if I o 110- , w A Ss"19 M*YG 009G U5, mivs v aor L, ag C15 q1- - B till NW' 5 11YN1 s 009 I g E 5 < ,Q�j 4r Ir &� �w .• `%•' lap -4,41 mylk s rovd w1Y "�' � NI7( olk2(2) `i' u. • _ ' • ��'b(Y)'1�1°h ,Rµa'� I I �J "'�, L - -� ® I I I � '� I h • n � 'it�ri r a I I I I .I aI TI l( a 4 , P' f pl'19 IugiyyG. WIC M101 i a / w '1 M MoR�4i Al� jg,,�MNS &sicdentidl '(M- i�n LLC Pe5ign Frinciple5- Narrative 366®© 5awgra55 Trail South Eagan, MN 1. ReciionalISM: The design reflects on similar materials from the region and used within the neighboring development. 2. (ionteXt: This project is situated on a corner lot with neighbors on one side, and a wetlands area to the rear. The proposed addition le'to the rear. The site has a reduced useable backyard area due to a conservation easement placed on the property to contain the wetland and the buffer area to the actual wetland. The additional Setback requirement imposed by the city is 25' outside of the easement boundary which is currently 25 from the rear lot line, and therefore greater than the rear lot line setback of 15' on the remainder of the backyard rear lot line. The applicant Is requesting a 5' variance to the setback allowing a 2o' setback to the easement boundary.. The existing home meets all hard surface coverage ratios and the additional square footage is still within limits, 5. aim lip GJtu: This home required careful attention to Its exterior look and interior function due to the nature of the site conditions. The challenge is the depth to the easement and the additional hardship provided by the 25' setback. The addition manages to function well as a whole to meet the needs of the owner and is a good fit for the neighborhood, The site would be difficult for any improvement due to the existing lot depth and the setback restriction from the already encroaching easement, and would most likely need a variance. Therefore we respectful ask for the variances of 5' to the easement setback per the survey submitted. 4. 50ale $ Mj�551nG1c The applicants have done a good job of blending the needed space and the proportions for this addition with the lot conditions. The design has been approved by the Lennar Architectural Committee. 5, Hierarchy: The plan uses natural stone elements and matches existing elements on the homes exterior. Complimented with window placement and detailed trim work. 6. GolorS: Selection for exterior colors will match the existing homes exterior and have been approved by the Lennar ,architectural Committee. `1. Detail 4 Craftsmanshia: Glenwood Homes will be the general contractor for this project and has a history of producing a high level of quality and service to their clients and Is commitment to building only a quality product. Morgan .Jenkins Residential Deelgn will be the designer of the project and has a history of producing quality designed projects for clients and has more than 20 years of experience design homes In Eagan and surrounding communities. More information is available if requested. 5. Transformation: This home is being designed and built for the sole use of the current owner, but has been given attention to qualities will make it attractive to future owners. RECEIVED NOV 1 i 101h t. L 1 Lt. kCi" A41kittao), c tz 1 la 0 )mLA Jut s 'U. (-c I} rlrf December 15, 2014 To: Eagan City Council Pamela Dudziak, City Planner Re: Easement variance for Miller property It is my pleasure to voice my support for the improvements proposed by Joseph and Barbara Miller for their home at 3600 Sawgrass Trail South. I have lived in Stonehaven since the first phase of the community and have enjoyed watching it develop around us. I appreciate the thought and planning that went into the design of our community. The trails and surrounding wetlands are an enhancement to our community, our lifestyle and our home values. Unfortunately, the Miller home sits on a lot that limits the use and enjoyment of their homesite and our community. Since moving into their home in July, they have put a great deal of effort into analyzing which improvements to their lot and to their home would allow them to enjoy their home, have a family friendly space for their children and preserve the beauty of the conservation wetland behind their home. The landscape design they selected accomplishes this balance beautifully and is certainly an enhancement to the natural beauty of their lot, rather than a man -made intrusion. I know the Millers to be conservation - minded, in thought and deed. I can attest to how much they enjoy the view, the privacy and the wildlife that they are able to enjoy from their home. Unfortunately, even with the improvements they have made on their lot, there is still very little space from which to enjoy the outdoors. The addition of a 4 season porch would seem to be an ideal solution. It will enhance the enjoyment of their home and homesite, while also adding to the appearance and value of their home, and by extension, the community as a whole. I am writing to offer my full support to their efforts to attain a variance from the City of Eagan. I appreciate the thought and effort that the City puts into planning communities while preserving green space and wetlands. I do not feel that the Miller addition detracts from either of these goals, in any way. Further, I am certain that they are in full support of conservation efforts. If there are any questions regarding this matter, please feel free to reach me at 651- 408 -5533. Sincerely, Jennifer L. Borges 3570 Springwood Path Eagan, MN 55123 Agenda Information Memo December 16, 2104, Eagan City Council Meeting PUBLIC HEARING C. Project 1141 - Elrene Road Street Improvements Action To Be Considered: Approve Project 1141 (Elrene Road, Yankee Doodle Road to 200 feet south of Trails End Road — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Elrene Road, from Yankee Doodle Road to 200 feet south of Trails End Road, a collector street in east - central Eagan. ➢ A structural mill and overlay of this street is programmed for 2015 in the City of Eagan's 5 -Year- Capital Improvement Plan (CIP), 2015 -2019. ➢ On November 18, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 16, 2014. ➢ An informal neighborhood meeting was held on December 8 for the adjacent property owners to discuss the proposed improvements. Of the 2 commercial/ industrial properties to be assessed under this improvement, no one attended the meeting. Attachments: (1) PHC -1 Feasibility Report Abh.- MUM- "No Z "V City of Eap ma To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 16, 2014 Re: Elrene Road (Yankee Doodle Road to 870' south) Street Revitalization City Project No,: 1141 Attached is the feasibility report for the Elrene Road (Yankee Doodle Road to 870' South) Street Revitalization, City Project No. 1141. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. imm wqlm Depaom'ent of Public Works �62 jlj Finance boartment Thereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: k %4 - Reg. No. 45795 Date: Date: ExecutiveSummary .~..................................~...,,,~,,~,,,~.~,,,,,,~,,,,,,.,,.^~^.,,,,~,,,~,^,,I !story ..,.,,,,,,~,..,~,,~~~~~~,,,~~~,,,,~,,~~~^,,_,^~,^~,,,^~,_,,^,,~_~~~,,~,..~2 Scope.�...~,..~~~~..~...~,.~~~,,,,,,^,`,,_,~,~.~~~~,,~,,,,,,,,,,',~,,,~~~,~.,~,~,..,,,,,,~,,,^,,,3 AreaTo Be Included ...................................................................................... ~.~.,.~~.,,3 ProposedImprovements ............................................................................................. `4 ^ LIST [}FAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Background Project Name Elrene Road Project # 1141 Street Area 3450 Sq. Yds. Street Length 870 Feet Streets included Elrene Road Constructed 1974 Reconstructed . . ........ . - Overlay 1991 Seal Coated 1996 Absolute Location NW Xof Section 13, and NE Xof Section 14, Township 27, Range 23 Relative Location South of Yankee ^Doodle Road East of Lexington Avenue Cost Estimate/ Revenue PCI Rating 16/100 • Roadway resurfacing (full width Recommended -- mill & 2" overlay) Improvement Overlay • Replacement of damaged curb & - $ 6,800 gutter Curb Removal 5% Scope 9 Adjustment /Replacement of: • Sanitary/Storm sewer • Utility castings Commercial/ • Water gate valves Industrial Lots 2 • Street signage Cost Estimate/ Revenue Property City Mill & Overlay w/ Signage $61,100 $30,546 $30,554 Repair Existing Concrete Curb & Gutter $ 6,700 - $ 6,700 Fire Hydrant Improvements $ 6,800 - $ 6,800 Total $74,600 . ...... . ...... $ 30,546 (31%) . .... . ...... . $ 44,054 (591) December 164 2014 Neighborhood Street Revitalization Elrene ;Road (Yankee Doodle Road to 870' south) Eagan...Minnesota Introduction/ listory �Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing,pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital improvement Program (CIP) for street rehabilitation is developed from this information. The 870 feet of Elrene Road, a collector roadwayin central Eagan, has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1974 and was overlayed in 1991. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at '5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 24 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 1996, The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Elrene Road (Yankee Doodle Road to 870' south', 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. This project will provide resurfacing (full width mill and overlay) for approximately 870-feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the NW Y4, Section 13, and the NE Y4of Section 14, lying South of Yankee Doodle Road, East of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. treet Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 16, which falls in the "Reconstruct/reclaim" categories, as mentioned above. While the pavement condition falls into the Reconstruct/Reclaim category, the types of pavement distresses do not reflect significant subgrade issues, and the existing pavement still has substantial strength. Therefore, a mill & overlay of this street will provide a reasonable pavement life expectancy. The 2015 construction season is the critical time to construct the bituminous overlay on this street, before its condition deteriorates further and warrants full reconstruction. Proposed lm roverttents Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 5% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. 4 Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Elrene Road (Yankee Doodle Road to 870' south) 5 Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement, Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed, Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed, Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their,mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governmentsto adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Elrene Road was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is a 36 feet wide collector roadway and has current traffic volumes of approximately 4,500 vehicles per day. An existing trail runs along the entire east side of the road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. Easement Permits All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that a County right-of-way permit will be required for any work within the Yankee Doodle Road right-of-way. Feasiibffltv and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region, This project |sin accordance with the Five Year Capital Improvement Plan (2O15-2019) for the City of Eagan and the schedule @s outlined |n the Pavement Management Program, |tis recommended that the project baconStructedaspnuposgd|AthiSrepgrtincon>binabonvVith other similar projects inthearea. ��Cost Estimate Detailed cost estimates are located 1n Appendix A. The estimates are based on anticipated 2015 construction costs and include a596 contingency and indirect cost 0f3Q% which include |egmiadniOlstratimn,eOg|UeGhn0,aDdbondlUterest. A summary of the costs isamfollows: Elrene Road • Mill Q^ Overlay .....,........__.........~.--.............—. $ 6l,lD8 • Repair Existing Concrete Curb & Gutter ................................ $ 6i700 • Fire Hydrant Improvements ......... ................................. ....... TotaU., ............................. ... .., .... ........................... $ Assessments are proposed tobe levied against the benefited properties for the total improvement with costs allocated iM accordance withthaCity of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is includedin Appendix B. Assessment Ratio Property City Mill & Overlay _[bmm*rcial/Industrial lDO% _ Repair Existing Concrete Curb &Gutter - 100% Fire Hydrant Improvements 100% Commercial/industrial —All commercial/industrial properties, as shown on Figure 2Lvvithin1he project area are proposed to be assessed, The City's Assessment Policy states that 100% of the mill and overlay costs are assessable, regardless of street width. The estimated cost per front fVV1 to be assessed, based on the City's Assessment Policy, is $35.11/front foot and is calculated as follows; Elrene Road Doodle Road tP80`south\ 7 e $61,100 (Mill and Overlay Costs) / 1,740' (Total Frontage) = $35.11/ Front Foot 0 $35.11 / Front Foot x 100% (Assessment Rate) = $ 35.11 /- Commercial /.:Industrial Front Foot The remaining frontage within the project area (870' or 50%) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over ten years for commercial property owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy Will be determined by the City Council in the spring. The following ;payment schedule is an example of - a commercial/ industrial property for every $1,000 assessed, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal/ Year 15t Year $100 join Year $100 Bonds may be issued to finance the improvements. F ��Reve-t.ue Sourca, A summary of revenue sources is listed below: Interest / Year Cost/ Year $47 $147 .......... . .. $4 $104 The Major Street Fund will finance the estimated street related project deficit of $37,254 (55% of total street costs). The Combined Utility Fund will finance the estimated $6,800 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant Storz nozzle -modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. -Irene Road (Yankee Doodle Road to 870' south) 8 Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $61,100 $30,546 $30,554 Repair Existing Curb & Gutter $ 6,700 - $ 6,700 Fire Hydrant Improvements $ 6,800 - $ 6i800 Totals 1 $74,600 $30,546 $ 44,054 The Major Street Fund will finance the estimated street related project deficit of $37,254 (55% of total street costs). The Combined Utility Fund will finance the estimated $6,800 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant Storz nozzle -modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. -Irene Road (Yankee Doodle Road to 870' south) 8 q>Project Schedule Present Feasibility Report to City Council/ |nfO[nl8tkzn8l Meeting ............................................... .......................... ... December [, 2014 Public Hearing ....... .............. ................ ................................................. December IG,ZO14 Approve Plans and Specifications ...................... ............................... —.Febnuary17,2O18 BidDate.—.. ............................... ................................................................. March 2G.2UI5 AwardCont[aCt. ... ............................................. ..—................................ ....Aori|7.2Ol5 StartConstruction ................................ ............................................................ May 1,2O15 ProjectConlo|et|on.~ ............................................ ... .. .................................. August, ZO15 FinalCost Report ................ ..................................................................... .Septernber,ZUl5 Elrene Road (Yankee Doodle Road to 870' south) Appendix A Preliminary Cost Estimate City Project 1141 Eirene Road item No. ._...._._ ...... ........... - Item Unit unit price Qty Estimated Cost Estimated Cost 2021,501 Mobilization LS Part 1 - Bituminous Street overlay Item unit Unit Price _T Estimated Cost 2021,501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 9.00 50 $ 450.00 2232;501 Mill Bituminous Pavement- Full Width (1 -3/4" Depth) SY $ 2.00 3500 $ 7,000.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 225 $ 675,00 2360:501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 52.00 430 $ 22,360.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 120.00 11 $ 1,320,00 2506,602 Adjust Frame and Ring Casting (Manhole) EA $ 541.00 1 $ 541.00 2563,601 Traffic Control LS $ 5,400.00 1 $ 5,400.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 103,00 2 $ 206.00 2581,501 Pavement Message Arrow (Left) - Epoxy EA $ 103.00 1 $ 103.00 2582.501 Pavement Message (Only) - Epoxy EA $ 286:00 2 $ 572.00 2582.502 4" Solid Line White - Epoxy LF $ 1.00 230 $ 230.00 2582.502 4" Double Solid Line Yellow -Epoxy LF $ 1.00 720 $ 720.00 SP -1 Signage Remove and Replace LS $ 1,140,00 1 $ 1,140:00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part t - :Bituminous Street Overlay $ 44,717.00 $ 2,235.85 $ 46,952.85 $ 14,485.86 $ 611038.71 Item No. : Item unit Unit Price _T Estimated Cost 2104,501 Remove Concrete Curb and Gutter LF City 8.00 Part IP - Repair Existing Curb &Cutter 2104,501 Remove Concrete Curb and Gutter LF $ 8.00 85 $ 680.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 120.00 3 $ 360.00 2504,602 Irrigation Repair EA $ 203.00 1 $ 20100 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 433.00 2 $ 866.00 2506.602 Repair / Grout CB or MIA Invert /Doghouses EA $ 311.00 1 $ 311.00 2506.602 install 2 x3 CB Erosion Barrier Shroud EA $ 58.00 1 $ 58.00 2531,501 Concrete Curb and Gutter, B618 LF $ 16,00 35 $ 560.00 2531.501 Concrete Curb and Gutter, B624 LF $ 17.00 50 $ 850.00 2540,602 Repair Underground Electric Fence FA $ 117.00 1 $ 117.00 2572.503 .Application of Water for Turf Establishment GAL $ 1100 675 $ 675.00 2573.530 Storm Drain Inlet Protection EA $ 95.00 1 $ 95.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50100 2 $ .100.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 3.00 15 $ 45.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Irene Road (Yankee Doody Road to 8701' south) 10 $ 4;920,00 $ 246.00 $ 5,166.00 $ 1,549.80 .Part It - Repair. Existing Curb and Gutter $ 5,715.80 Litem No. Item Unit U11MA"I'llre $ J:EAImatedC,,t Part 11- Repair Existing Curb & Gutter $ . .. .. .. -] Part III - Fire Hydrant Improvement$ Q t Y 6,825.00 Part M - Fire Hydrant improvements 2504.602 Remove & Replace Hydrant EA $5,000,00 1 $ 5,000.00 Subtotal $ 5,000m 5% Contingency $ 250m Subtotal $ 5,250.00 30% Indirect Costs $ 1,575.00 Part III - Fire Hydrant Improvements $ 6,825.00 Part I - Bituminous Street Overlay $ 61,038.71 Part 11- Repair Existing Curb & Gutter $ 6,715.80 Part III - Fire Hydrant Improvement$ $ 6,825.00 Project 1163 Total Cost A U970 M Appendix B Preliminary Assessment Roll City Project 1141 Eirene Road . . .......... Elrene Road PD - Planned Development P.I.N. Front Footage Rate/F.F. Total (West Publishing Co,) 10-83803-00-030 383 $ 35.11 $ 13,447 (West Publishing Co.) 10-83803-00-020 487 $ 35.11 $ 17,099 Subtotal 870 $ 30,546 Total Assessments $ 30,546 Commercial/ industrial Frontage 870 50.0% Non-Assessable Frontage 870 50.0% Total Frontage 1740 100.0% EIrene Road (Yankee Doodle Road to 870' south) 12 Elrene Road 4q� City Of Eap Street Revitalization - Project 1141 Fig. 1 Engineering Department Location Map dwh Elrene Road Street Revitalization - Project 1141 City of Eapn Date: 10-22-2014 BE S1 "• 36'-44'F-F TYPICAL 3 1/2"-5" EXIST. BITUMINOUS EXIST. 6" CL. 5 AGG. BASE EXIST. 9"-10" CL.3 AGG, BASE EXIST. TYPICAL SECTION 0A E zT*1 "A 36'-44'F-F TYPICAL FULL WIDTH h MILL .2t'TYPE 2360 WEAR COURSE _ BITUMINOUS OVERLAY I City of Eap Engineering Department 2367 BITUMINOUS TACK COAT 1 1/2% 3" EXIST. BITUMINOUS EXIST. 6" CL. 5 AGG. BASE EXIST, 9"-10" CL.3 AGG, BASE EXIST. B618 & B624 CURB & GUTTER REMOVE & REPLACE EXIST, B618/B624 CURB & GUTTER, AS DIRECTED BY THE ENGINEER Typical Sections - Project 11,40 TE Fig. 3 Agenda Information Memo December 16, 2104, Eagan City Council Meeting PUBLIC HEARING D. Project 1159 — Duckwood Drive Street Improvements Action To Be Considered: Approve Project 1159 (Duckwood Drive — Denmark Avenue to Lexington Avenue — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Duckwood Drive, a collector street between Denmark Avenue and Lexington Avenue in central Eagan. ➢ A structural mill and overlay of this street is programmed for 2015 in the City of Eagan's 5 -Year- Capital Improvement Plan (CIP), 2015 -2019. ➢ On November 18, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 16, 2014. ➢ An informal neighborhood meeting was held on December 8 for the adjacent property owners to discuss the proposed improvements. Of the 22 properties to be assessed under this improvement, no one attended the meeting. Attachments: (1) PHD -1 Feasibility Report -Ahs- Aalkk_ 0 City of a ma To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer 1100 =- it ^ -so Re: Duckwood Drive (Denmark Ave, to Lexington Ave.) Street Revitalization City Project No.: 1159 Attached is the feasibility report for the Duckwood Drive (Denmark Ave. to Lexington Ave,) Street Revitalization, City Project No. 1159. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. -Aaron Nelson I V Date: — I " qL li . Reg. No. 45795 W-77-7100 ".* Departirn"ent of Public Works Date: Reviewed By: Finance/lb partment Date: !story ....,....,.~...~...............~.~~,.,,,.,,,,~,,~,,,,,.,~_,,,,^,,~~,,~,~,~,^2 Scope^~'^''^'^^~^~^^^~^''^~~^~~~~`^^'^~`^^~'^^~^^^'^`~`~~`~^~~~'^''~~^~..~^^~^^^~`^`'`~~`'~'`^~`~^'~^~~~^^3 ProposedI ~`~^^^~~^`'^~~^~^`^^``^'^`~^`^`^^~~'^^~^`~^^`^.^~^^^.^^~^~^^^~.^^.^......~,...4 ~ ` Easements/Permits ............................ ......................................................................... .@ ProjectSchedule ................................................................... ,~~~~~..~~,~^,^,,^~,~,~,,,~11 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix C Figures - l Location Map - 2 Street Improvement/Assessment Area Map ' 3 Typical Section — Mill &Overlay Executive Summary Background Project Name Duckwood Drive Project # 1159 Street Area 14,777 Sq. Yds. Street Length 3,230 Feet Streets Included Duckwood Drive Constructed 1980 Overlayed 2000 Crack Sealed - Seal Coated . .............. 2005 Absolute Location Section 15 Township 2.7, Range 23 Relative Location South of Yankee Doodle Road West of Lexington Avenue WEMM=� • Roadway resurfacing (full width PCI Rating 39/100 Recommended Overlay mill &.2" overlay) • Replacement of damaged curb & Improvement Curb Removal 241a gutter Scope a Adjustment/Replacement of: - o Sanitary/Storm sewer o Utility castings R-1 Residential Lots 2 o Watergate valves R-3 Residential Parcels 4 o Street signage R-4 Residential Parcels 15 • Fire hydrant improvements Neighborhood Park Parcels I Cost Estimate/ Revenue Property City . ...................... . .. . ... . .. Mill & Overlay w/ Signage $248,400 $28,241 $220,159 Repair Existing Concrete Curb & Gutter $ 94,800 - $ 94,800 Fire Hydrant Improvements $ 5,400 $ 5,400 Total $348,600 1 $ 28,241(8%) 1 $ 320,359 (92%) Duckwood Drive (Denmark Ave. to Lexington Ave.) 1 Neighborhood Street Revitall' ization Duckwood Drive (Denmark Ave. to Lexington Avell Eagan., Minnesota I =tom. nLHIstory Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 3,230 feet of Duckwood Drive collector roadway in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1980, and overlayed in 2000. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the street located within the project area, which is currently in the 15 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 2005. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and :placed leveling and maintenance overlays on portions of the street under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Duckwood Drive (Denmark Ave, to Lexington Ave.) 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "Storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, 1arm >Scope_ ..... .. ..... .. This project will provide resurfacing (full width mill and overlay) for approximately 3,230 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage, Area to Be Included Properties included in the project lie within Section 15, lying South of Yankee Doodle Road, West of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI . ..... ............. . . Recommended Improvement .......... 56-100 — Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 39, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above, Duckwood Drive (Denmark Ave. to Lexington Ave.) 3 The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed IMp[gvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 24% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth, Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting Duckwood Drive (Denmark Ave, to Lexington Ave.) 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Duckwood Drive (Denmark Ave. to Lexington Ave.) 5 Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of p1l ages and abilities regardless of their mode of transpqrtation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles', riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Duckwood Drive was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is a 44 feet wide collector roadway and has current traffic volumes of approximately 8,900 vehicles per day. An existing sidewalk runs along the entire north side of the road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. e-, Easement /Permlts All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that a County right-of-way permit will be required for any work within the Lexington Avenue right-of-way. Feasibfflty and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability, Duckwood Drive (Denmark Ave. to Lexington Ave.) kiu cost effective in that the proposed improvement (rgSurfadno)ko considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region, This project isinaccordancevith the Five Year Capital Improvement Plan (2015-2019) for the City of Eagan and the schedule aS outlined ]n the Pavement Management Program, Itis recommended that the project beo]n8trUCted as proposed iD this report |D combination with other similar projects |Dthear8a. �-Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2O1S construction costs and 'include a 5Y6 contingency and indirect cost of3O%^ which include legal, administration, engineering, and bond interest. A summary ofthe costs is as follows.: 0WcbVVood 'Drive (Denmark Ave. to Lexington Ave.) * Mill /& Overlay ..... .................................................................. $248,400 * Repair Existing Concrete Curb & Gutter ...... ..~ .... ............. $ 94,800 m Fire Hydrant Improvements ......... ......... ................................ Total............................. ............................. ~ ......... ... $ ments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for amill and overlay improvement for residential streets, All assessments will be revised based on final costs, A preliminary assessment roll |e included in Appendix @. A25% credit is proposed because the pavement condition has deteriorated 5 years prior bJan anticipated 20-vear pavement life cycle (5/20=.25%). This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. A pavement thickness factor adjustment b also proposed for residential properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition, In this case, the 2° overlay is being used instead ofa 1'1/3" overlay that would typically be used on similar residential streets. The adjustment factor anticipated is 1.5"/2.O», but the actual will be determined bythe final design. DuCkvvood Drive (Denmark Ave. tu Lexington Ave] 7 Repair Existing Concrete Curb & Gutter 100% Fire Hydrant Improvements 100% *of comparable Zoning Equivalent Ratio to total width and/or structural strength (Le., 32/44, 32'/52, 44'152', etc.) Residential Lots — All residential lots (2 R-1, 4 R-3, 15 R-4 — 2,045') having driveway or private street access to !Duckwood Drive, as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs for R-1 and R-3 properties, and 75% for -R -4 properties, are assessable -for collector roadways, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $975/ R-JL lot, $731/ R-3 unit, and $15.73/R-4 F.F. and is calculated as follows: Mill & Overlay: R-1 & R-3 Residential Properties 0 1 R-1 lot = I Equivalent Residential Unit (ERU) 1 R-3 unit = 0,75 ERU TOTAL NUMBER OF ERU'S = 2 R-1 + (4 x 0.75) R-3 = 5 ERU's * 620' RI/R3 Residential Frontage / 6,460' Total Frontage = 9.6% * $248,400 (Mill & Overlay Costs) x 50% (assessment rate) x 9.6% x 75% (early deterioration) x 32/44' (street width) x 1.5"/2.0" (pavement thickness) = $4,878 (Total RI/R3 Assessment) * $4,878 / 5 ERU's = $975:6, .rounded to $9751 ERU R -1= $975 x 1.00 = $975/ lot ................................ (2 lots) R-3 = $975 x 0.75 = $731/ unit .............................. (4 units) :I Ij 11 1:1 * $248,400 (Mill and Overlay Costs) / 6,460' (Total Frontage) = $38,45 / Front Foot * $38.45 / Front Foot x 75% (assessment rate) x 75% (early deterioration) x 32'/44' (street width) = $15.73 / R-4 F.F. Neighborhood Park Parcels —All neighborhood park parcels adjacent to Duckwood Drive, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $7.86/Park F.F. and is calculated as follows: Duckwood Drive (Denmark Ave. to Lexington Ave.) 8 Assessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50%* 50% Mill & Overlay - High-Density Residential (R-4) 75%* 25% Neighborhood Parks 50%* 50% Repair Existing Concrete Curb & Gutter 100% Fire Hydrant Improvements 100% *of comparable Zoning Equivalent Ratio to total width and/or structural strength (Le., 32/44, 32'/52, 44'152', etc.) Residential Lots — All residential lots (2 R-1, 4 R-3, 15 R-4 — 2,045') having driveway or private street access to !Duckwood Drive, as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs for R-1 and R-3 properties, and 75% for -R -4 properties, are assessable -for collector roadways, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $975/ R-JL lot, $731/ R-3 unit, and $15.73/R-4 F.F. and is calculated as follows: Mill & Overlay: R-1 & R-3 Residential Properties 0 1 R-1 lot = I Equivalent Residential Unit (ERU) 1 R-3 unit = 0,75 ERU TOTAL NUMBER OF ERU'S = 2 R-1 + (4 x 0.75) R-3 = 5 ERU's * 620' RI/R3 Residential Frontage / 6,460' Total Frontage = 9.6% * $248,400 (Mill & Overlay Costs) x 50% (assessment rate) x 9.6% x 75% (early deterioration) x 32/44' (street width) x 1.5"/2.0" (pavement thickness) = $4,878 (Total RI/R3 Assessment) * $4,878 / 5 ERU's = $975:6, .rounded to $9751 ERU R -1= $975 x 1.00 = $975/ lot ................................ (2 lots) R-3 = $975 x 0.75 = $731/ unit .............................. (4 units) :I Ij 11 1:1 * $248,400 (Mill and Overlay Costs) / 6,460' (Total Frontage) = $38,45 / Front Foot * $38.45 / Front Foot x 75% (assessment rate) x 75% (early deterioration) x 32'/44' (street width) = $15.73 / R-4 F.F. Neighborhood Park Parcels —All neighborhood park parcels adjacent to Duckwood Drive, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $7.86/Park F.F. and is calculated as follows: Duckwood Drive (Denmark Ave. to Lexington Ave.) 8 Mill & Overlay -- Park Parcels o $248,400 (Mill and Overlay Costs) / 6,460' (Total Frontage) = $38.45 / Front Foot o $38.45 / Front Foot x 50% (assessment rate) x 75% (early deterioration) x 32/44' (street width) x 1.5 " /2A" (pavement thickness) = $7.86 /'Park F.F. The remaining frontage within the project area (4,294' or 66.5 %) is considered non- assessable under the City's Assessment Policy. essmnt Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners and park properties. In 2014, the interest rate was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a R -1 residential assessment of $97 /lot, a R -3 residential assessment of $731 /unit, and a R- 4residential assessment for each $1,000 assessed, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: R -1 Residential ($975 /lot) Principal /Year, interest /Year C.ost J Year S1stn t Year ...... . . i $.5 ._ 46 ._ $ 241 ...................... ..........._.._....... _.... ... ._............................. ._ Yea_r . .._ ......_................... ,.. _... . $ $8 ,$203 . . R -3 Residential ($731 /unit) .. ......... _. ..................... ............._. —.___ / Year interest Year Cost / Year ...................._. _._...._ ..................... ........_.._.._W__...._._.___._ 1t Year $146 $34 $180 _._ _ _ _MM ................_........... ..... I Stn Year $146 $ .... $152 R-4 Residential (per $1,000 assessed) ;....�._. ._....�........... ..... _ _ _ _ . ... ... .................................. Principal/ Year Interest/ Year ............. ..- ........... .............................................. ........_... ____. _ j 1 Year $200 $47 I Stn Year $200 $8 Bonds may be issued to finance the improvements. Duckwood Chive (Denmark Ave. to Lexington Ave.) 9 Cost / Year $247 $208 < Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $314,959 (92% of total street costs). The Combined Utility Fund will finance the estimated $5,400 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant Storz nozzle modification program anticipates a onb-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Duckwood Drive (Denmark Ave, to Lexington Ave.) 10 Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $248,400 $28,241 $220,159 Repair Existing Curb & Gutter $— —94,800 - $ 94,800 Fire Hydrant Improvements $ 5,400 $ 5,400 Totals ---- 1 $348,600 $21 $320,359 The Major Street Fund will finance the estimated street related project deficit of $314,959 (92% of total street costs). The Combined Utility Fund will finance the estimated $5,400 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant Storz nozzle modification program anticipates a onb-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Duckwood Drive (Denmark Ave, to Lexington Ave.) 10 (�;>Proiect Schedule Present Feasibility Report to City Council/ Approve Plans and Specifications .............. ................................... .... ....Fabnu3ry17.2O15 BidDate ...... ............................................... ................................... ............ March 2Fi2Ol5 Award Contract ....................................................................................... ... ...... Aoh|7�2OI5 - , Project Completion .— ....... .............................................................................. August, 2015 FinalCost Report ..... .................................................... . ....... --- ................. September, 2015 [)Uckwood Drive (Denmark Ave. tu Lexington /4ve.\ 11 Appendix A Preliminary Cost Estimate City Project 1159 Duckwood Drive Item No. item -� Unit Unit Price Est Estimated Estimated Cast 2021.501 Mobilization LS Qty Cost Part I - Bituminous Street Overlay Item.No. Item _._._.____.._...... ..._...._..._._............_... -- - Unit Unit Price I Est Qty Estimated Cast 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2232.501 Mill Bituminous Pavement - Full Width (1 -3/4" Depth) SY $ 3.00 14,777 $ 44,331.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 890 $ 2,670.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 1830 $ 109,800;00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 5 $ 650.00 2504.602 Adjust Gate Valve Box EA $ 175.00 6 $ 1,050.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 3 $ 11050.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 5 $ 1,500.00 2506.602 Adjust Manhole Casting -Riser Adjustment EA $ 225.00 8 $ 1,800.00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 1 $ 825.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 1 $ 130.00 2581,501 Pavement Message Arrow (Left) -Epoxy EA $ 130.00 1 $ 130.00 2581.501 Ravement Message Arrow (Left /Thru) - Epoxy EA $ 175.00 1 $ 175.00 2582.502 12" Solid Line White - Epoxy LF $ 5.00 112 $ 560.00 2582.502 4" Solid Line White - Epoxy LF $ 1.00 5300 $ 5,300.00 2582.502 24" Solid Line White - Epoxy LF $ 8.00 96 $ 768.00 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 2800 $ 2,800:00 SP -1 Signage Remove and Replace LS $ 2,410.00 1 $ 2,410.00 Subtotal $ 181,949.00 5% Contingency $ 9,097.45 Subtotal $ 191,046.45 30% Indirect Costs $ 57,313.94 Part l - Bituminous Street Overlay $ 248,360.39 Part If - Repair Existing Curb & Gutter Item.No. Item _._._.____.._...... ..._...._..._._............_... -- - Unit Unit Price I Est Qty Estimated Cast Part If - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 1430 $ 10,725.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 1750 $ 7,000.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 31 $ 496.00 2104.523 Salvage Casting EA $ 150.00 1 $ 150.00 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, CI.5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 35 $ 4,550.00 2504.602 Irrigation Repair EA $ 200.00 5 $ 1,000:00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 1.25 $ 625.00 2506.521 Install Casting EA $ 450.00 1 $ 450.00 2506.602 Adjust frame & Ring Casting (CB) HDPE Rings EA $ 400.00 6 $ 2,400.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800:00 2 $ 1,600.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 2 $ 1,000.00 2506.602 Install 2 x 3 C Erosion Barrier Shroud EA $ 100.00 2 $ 200.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset Sr $ 6.50 60 $ 390.00 Duckwood Drive (Denmark Ave. to Lexington Ave.) 1 2521.501 4" Concrete Sidewalk SF $ 5:00 1751 $ 8,755.00 2531.501 Concrete Curb and Gutter, x618 LF $ 16.00 1430 $ 22,880.00 2531.507 Concrete Valley Gutter - High Early SY $ 60.00 31 $ 1,860.00 2531.618 Truncated Dome Detectable Warding Paver (2x2) EA $ 1.50.00 3 $ 450.00 2540.602 Repair Underground Electric Fence EA $ 9.00.00 2 $ 200.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 15975 $ 1,597.50 2573.530 Storm Drain Inlet Protection EA $ 9.25.00 2 $ 250.00 2575.551 Select Topsoil /Grade 1 Compost Mix CY $ 50.00 30 $ 1;500;00 2575:609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 7..25 355 $ 443.75 Subtotal $ 69,447.25 5% Contingency $ 3,472.36 Subtotal $ 72,919:61 30% Indirect Costs $ 21,875.88 Part it - Repair Existing Curb & Gutter $ 94,795.50 Item No. item Unit Unit Price Est :�t ed Qty — Part I II - Fire Hydrant Improvements 2504.602 Nozzle Improvement (Type 67) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Fire Hydrant Improvements Part I - Bituminous Street Overlay Part 11- Repair Existing Curb & Gutter Part III - Fire Hydrant Improvements Project 1164 Total Cost EA $2,000.00 2 $ 4,000.00 $ 4,000,00 $ 200.00 $ 4,200,00 $ 1,260.00 $ 5;460.00 $ .248,360.39 $ 94,795.50 $ 9,460:00 $ 348,615.88 Duckwood Drive (Denmark Ave. to Lexington Ave.) 13 Appendix B Preliminary Assessment Roll City Project 1159 Duckwood Drive Duckwood Drive R-1 Residential P.I.N. Number of Lots E.R.U. Unit Assessment Total 1165 DUCKWOOD DR 102190001550 ...... . ..... . . . . ... ....... 1 1 $ 975 $ 975.00 1173 DUCKWOOD DR 102190001540 1 1 $ 975 $ 975.00 1272 DUCKWOOD DR Subtotal 2 0.75 $ 975 $ 11950.00 2R-1 Lots' Duckwood Drive R-3 Residential .. . ......... ..... . . ..... -- P.I.N. Number of Units E.R.U. Unit Assessment Total 1264 DUCKWOOD DR 101870001010 1 0.75 $ 975 $ 731.25 1268 DUCKWOOD DR 101870001040 1 0.75 $ 975 $ 731.25 1272 DUCKWOOD DR 101870001050 1 0.75 $ 975 $ 731.25 1276 DUCKWOOD DR 101870001060 1 0.75 $ 975 $ 731.25 15.73 Subtotal 4 44.4 2,925.00 -Unit�, its�, Tats! Assessments 4- *621 Linear Feet shared between all parcels benefiting from access drive off of Duckwood Drive 1SR-4:,Parcels Total Assessments 22.41125� . ............ . .... Duckwood Drive (Denmark Ave. to Lexington Ave,) 14 Lexington Avenue R-4 Residential P.M. Total Front Feet vW F.F./ Parcel Assessment Rate f F.F. Total 3575 LEXINGTON AVE 5 102195001010 804 804 $ 15,73 12i646,92 Forest Ridge of Eagan, Block 1, Lot 1 Forest Ridge of Eagan, Block 1, Lot 2 Forest Ridge of Eagan, Block 1, Lot 3 Forest Ridge of Eagan, Block 1, Lot 4 Forest Ridge of Eagan, Block 1, Lot 5 Forest Ridge of Eagan, Block 1, Lot 6 Forest Ridge of Eagan, Block 1, Lot 7 Forest Ridge of Eagan, Block 1, Lot 8 Forest Ridge of Eagan, Block 1, Lot 9 Forest Ridge of Eagan, Block 1, Lot 10 Forest Ridge of Eagan, Block 1, Lot 11 Forest Ridge of Eagan, Block 1, Lot 12 Forest Ridge of Eagan, Block 1, Lot 13 Forest Ridge of Eagan, Block 1, Lot 14 102730001010 102730001020 102730001030 102730001040 102730001050 102730001060 102730001070 102730001080 102730001090 102730001100 102730001110 102730001120 102730001130 102730001140 621* 44.4 $ 15.73 697.74 44.4 $ 15.73 $ 697.74 44.4 $ 15.73 697.74 44.4 $ 15.73 $ 697.74 44.4 $ 15.73 $ 697.74 44.4 $ 15.73 $ 697.74 44.4 $ 15.73 $ 697.74 44,4 $ 15.73 $ 697.74 44.4 $ 15.73 $ 697,74 44.4 $ 15.73 $ 697.74 44.4 $ 15.73 $ 697,74 44.4 $ 15.73 $ 69734 44.4 $ 15.73 $ 697.74 44.4 $ 15.73 $ 69:7..:74 Subtotal 1425 $ 22,415.25 *621 Linear Feet shared between all parcels benefiting from access drive off of Duckwood Drive 1SR-4:,Parcels Total Assessments 22.41125� . ............ . .... Duckwood Drive (Denmark Ave. to Lexington Ave,) 14 Neighborhood Parks P -Parks P.I.N. Front Feet Assessment Rate F.F. Total OLEARY PARK 102195100010 121 $ 7.86 $ 951.06 Subtotal 121 951.06 Total Parks Assessments TOTAL ASSESSMENT $ 28,241,31 Residential Frontage (R-1 & R-3) 620 9.6% Residential Frontage (R-4) 1425 22,1% Parks Frontage 121 119% Non-Assessable Frontage 4294 66.5% Total Frontage 6460 100.0% Duckwood Drive (Denmark Ave. to Lexington Ave.) 15 Duckwood Drive City of E$kan Street Revitalization - Project 1159 Fig. 1 Engineering Department Location Map { - $ o � � c \ � } k � �� ■� � . /II� .� �. .� !t 9 { � [T We .,I -, . 9e ma mAR pfa +�a » #EU�m 68� 2e,NaA271 I �■ � 4 � # � £ » 44' F-F TYPICAL 5112" EXIST. BITUMINOUS .EXIST 8" AGG. BASE TYPICAL -1 " 1 44' F -F TYPICAL 2" FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY EXIST, B618 CURB & GUTTER 2357 BITUMINOUS TACK COAT 31/2" EXIST. BITUMINOUS EXIST. 8" AGG. BASE REMOVE & REPLACE EXIST. B618IB624 CURB & GUTTER, AS DIRECTED BY THE ENGINEER NO City Of EaRan Duckwood Drive Fig.3 Engineering Department Typical Sections - Project 1159 Agenda Information Memo December 16, 2104, Eagan City Council Meeting PUBLIC HEARING E. Project 1167 —Thomas Lake Road Street Improvements Action To Be Considered: Approve Project 1167 (Thomas Lake Road — Cliff Road to Diffley Road - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Thomas Lake Road, a collector street between Cliff Road and Diffley Road in south - central Eagan. ➢ A structural mill and overlay of this street is programmed for 2015 in the City of Eagan's 5 -Year- Capital Improvement Plan (CIP), 2015 -2019. ➢ On November 18 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 16, 2014. ➢ An informal neighborhood meeting was held on December 8 for the adjacent property owners to discuss the proposed improvements. Of the 97 properties to be assessed under this improvement, two people representing one residential property attended the meeting. Attachments: (2) PHE -1 Feasibility Report PHE -2 Neighborhood Meeting Minutes City of EaRan To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 16, 2014 Re: Thomas Lake Road (Cliff Road to Diff ley Road) Street Revitalization City Project No.: -1167 Attached is the feasibility report for the Thomas Lake Road (Cliff Road to Diffley Road) Street Revitalization, City Project No. 1167. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. F.T.—VIOMM"i Department of Public Works Finance,pfqapartment I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: Rea. No. 45795 Date: Date: /cq/ e, // Y -f- . .......... I.. Introduction/History ........................ . ........................ ................................................... 2 Scope....,.....~.~~...,~~...,...~.,...~.,,,,~,^~~~,_,~,~,,,,~~~,,,^,^,.,,~,^~,^,~,~.,_,,,,,^,,~,,,3 Proposedimprovements ......................................................................................... .~..4 ' . Easements/Permits ..................................................................................................... . 7 ProjectSchedule ..,~~.~~,.....^.......~.~..~.~.~.....^~^^.~~..~~.^~.^.^^~~~~`'~^'`^`~~~~`^^~~~^~12 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - I Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill 8iOverlay Executive Summary B9rkL7r*trr;-; Project Name Thomas Lake Road (Cliff Project # 1167 &2" overlay) Road to Diffley Road) Repair Existing Concrete Curb & Gutter $272,200 • Replacement of damaged curb & Street Area 26,303 Sq. Yds. Street Length 5816 Feet 11% • New trail construction Constructed 1980 Residential Lots (R-1) 6 Overlayed 1999 Streets Included Thomas Lake Road • Utility castings Residential Units (R"3) 76 • Watergate valves Residential Units (R-4) 6 Crack Sealed - 1 • Fire hydrant improvements Seal Coated 2004 Absolute.Location Section 28 Relative South of Diffley Road , —Commercial/ industrial Township 27, Range 23 Location West of Pilot Knob Road Project yetaiis • Roadway resurfacing (full width mill PCI Rating 38/100 &2" overlay) Recommended Repair Existing Concrete Curb & Gutter $272,200 • Replacement of damaged curb & Improvement Overlay gutter Curb Removal 11% • New trail construction - Total $775,200 Residential Lots (R-1) 6 • Adjustment /Replacement of: Scope 0 Sanitary/Storm sewer Undeveloped Residential (11-1) 2 • Utility castings Residential Units (R"3) 76 • Watergate valves Residential Units (R-4) 6 • Street signage Public Facilities 1 • Fire hydrant improvements Neighborhood Parks 2 • Concrete driveway entrance repairs Community Parks I , —Commercial/ industrial 3 Cost Estimate/ Revenue Thomas Lake Road (Cliff Road to Diffley Road) 1 Property City Mill & Overlay w/ Signage $443,500 $79,135 $364,365 Repair Existing Concrete Curb & Gutter $272,200 - $272,200 Fire Hydrant Improvements $ 35,500 - $ 35,500 Concrete Entrance Repairs $ 24,000 $ 24,000 - Total $775,200 $ 1031,135 (13%) $ 672,065 (87%) Thomas Lake Road (Cliff Road to Diffley Road) 1 JORM Mal s d A Neighborhood Street Revitalization Thomas Lake Road (Cliff :Road to Diffley Road) Eagan.,. Minnesota I lntrnducti®n History Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed-the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 5,816 feet of Thomas Lake Road collector roadway in southern Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1980, and was overlayed in 1999. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to .14 years) with a bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 16 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 2004. The Public Works maintenance program typically includes extensive patching and crack sealing during the.summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have " storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, �>Scppe This project will provide resurfacing (full width mill and 2" overlay) for approximately 5,816 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, concrete driveway entrance repairs, and replacement of street signage. Area to Be Included Properties included in the project lie within the Section 28, lying South of Diffley Road, West of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. 1ad�Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PC[) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 38, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above.. The street pavement has reached an age where, based on the City's past experience, the Thomas Lake Road (Cliff Road to Diffley Road) 3 integrity of the pavement can rapidly decline if no Improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pry used Improvements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 11% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement -- Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired., or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Thomas Lake Road (Cliff Road to Diffley Road) 4 Fire, Hydrant Improvements — Beginning in 2G14, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Thomas Lake Road (Cliff Road to Diffley Road) 5 Driveway Replacement — One adjacent property, Thomas Lake Elementary, has three concrete aprons that are in disrepair, and are proposed to be replaced. The entrances will be reconstructed with 7"-thick concrete aprons in accordance with Eagan Standard Detail 440. These replacements will provide commercial entrances of adequate strength and width, and will be consistent with similar projects in commercial/industrial areas within the project area and throughout the City. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD willbe replaced to improve safetyand night time visibility, and those that are not will be permanently removed, Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition ition and provide adequate coverage. No modifications to the existing street lights are proposed, Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013), Thomas Lake Road was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is a 44 feet wide collector roadway and has current traffic volumes of approximately 2,700 to 4,000 vehicles per day. An existing sidewalk runs along the entire north side of the road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. Thomas Lake Road (Cliff Road to Diffley Road) 6 Ease ment/Perm its All work will bein the public ItiS anticipated that aCounty permit will bG required for any work within the DifOgy Road and Cliff Road riRh . ';�>Feasibilitv and Recommendations The mill and overlay project b necessary b3 maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase ddeabilitu Itis cost effective iD that the proposed improvement (re3u[fnc|no) isCon3idenab|v|ess expensive than complete reconstruction ufthismtreeL The mill and overlay |s feasible |nthat this type of improvement has been used successfully to extend the life expectancy of:numerous other streets tkroUghoVttlTe City and the region, This project bin accordance with the Five Year Capital Improvement Plan(2015-2O19) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project beconstructedaaproposediDthiSreportinconmbiDationwith other similar projects |nthe8rea. <��Cost Estimate Detailed cost estimates are located in Appendix & The estimates are based on anticipated 2025 construction costs and include aSY6 contingency and indirect cost of3O% which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Mill & Overlay ......—....,-..................—.......... $443,500 • Repair Existing Concrete Curb & Gutter .......... ................. ... $ • Fire Hydrant Improvements ................................................... $ 35�,500 • Concrete Entrance Repairs ................... ..,....... ................. Total............ .............................................................. $ Assessments Assessments are proposed tubalevied against the benefited properties for the total improvement with costs allocated in accordance with the City ofEagRn's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will barevised based on final costs. A preliminary assessment roll b included |QAppendix B. Thomas Lake Road (Cliff Road to Diffley Road) A 20% credit is proposed because the pavement condition has deteriorated 4 years prior to an anticipated 20=year pavement life cycle (4/20=20%). This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. A pavement thickness factor adjustment is also proposed for residential properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this case, the 2" overlay is being used instead of a 1-1/2" overlay that would typically be used on similar residential streets. The adjustment factor anticipated is 1.5"/2.0", but the actual will be determined by the final design. Mill & Overlay - Residential Properties —All residential properties (6 R-1, 2 un-platted R-1, 76 R-3, and 6 R-4)) as shown on Figure 2, having driveway or private street access on to Thomas Lake Road, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for R-1 and R-3 properties, and 75% of R-4 properties, for collector roadways, based on a standard 32-foot width. The estimated cost for residential properties, based on the City's Assessment Policy, is $950/ lot(R-1), $8.32/ F.F. (un-platted R- 1), $120/ unit (R-3), and $16.64/ F.F. (R-4)and is calculated as follows: R-1 Residential Properties * 690' RI Residential Frontage / 11,632' Total Frontage = 5.9% * $443,500 (Mill & Overlay Costs,) x 50% (assessment rate) x 5.9% x 80% (early deterioration) x 32',/44' (street width) x 1.5"/2,0" (pavement thickness) = $5,709 (Total RI Assessment) * $5,709 / 6 lots = $951.50, rounded to $950/ lot (R-1) Thomas Lake Road (Cliff Road to Diffley Road) 8 Assessment Ratio Property - .City Mill & Overlay - Low-Density Residential (R-1,3) 50%* 50% Mill & Overlay - High-Density Residential (R-4) 75%* 25% Public Facility 75%* 25% Neighborhood Parks 50%* 50% Community Parks 75%* 25% Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% *of comparable Zoning Equivalent Ratio to total width and/or structural strength (i.e., 32'/44', 32'/52', 44'/52', etc.) Mill & Overlay - Residential Properties —All residential properties (6 R-1, 2 un-platted R-1, 76 R-3, and 6 R-4)) as shown on Figure 2, having driveway or private street access on to Thomas Lake Road, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for R-1 and R-3 properties, and 75% of R-4 properties, for collector roadways, based on a standard 32-foot width. The estimated cost for residential properties, based on the City's Assessment Policy, is $950/ lot(R-1), $8.32/ F.F. (un-platted R- 1), $120/ unit (R-3), and $16.64/ F.F. (R-4)and is calculated as follows: R-1 Residential Properties * 690' RI Residential Frontage / 11,632' Total Frontage = 5.9% * $443,500 (Mill & Overlay Costs,) x 50% (assessment rate) x 5.9% x 80% (early deterioration) x 32',/44' (street width) x 1.5"/2,0" (pavement thickness) = $5,709 (Total RI Assessment) * $5,709 / 6 lots = $951.50, rounded to $950/ lot (R-1) Thomas Lake Road (Cliff Road to Diffley Road) 8 R-I Residential Properties (un-platted) * $443,500 (Mill and Overlay Costs) / 11,632' (Total Frontage) = $38.13/ Front Foot * $38.13 /Front Foot x 50% (Assessment Rate) x 80% (early deterioration) x 32744' (street width) x 1.5"/2,0" (pavement thickness) = $8.32 / Un-platted R-1 FS R-3 Residential Properties * 1,088' R3 Residential Frontage / 11,632' Total Frontage = 9.4% * $443,500 (Mill & Overlay Costs) x 50% (assessment rate) x 9.4% x 80% (early deterioration) x 32744' (street width) x 1.5"/2.0" (pavement thickness) = $9,096 (Total R3 Assessment) * $9,096 / 76 units = $119.68, rounded to $120/ unit (R-3) R-4 Residential Properties * $443,500 (Mill and Overlay Costs) / 11,632' (Total Frontage) = $38.13/ Front Foot * $38.13 / Front Foot x 75% (Assessment Rate) x 80% (early deterioration) x 32744' (street width) = $1'6.64 / R-4 FX Mill & Overlay — Neighborhood & Community Park Parcels — All neighborhood and community park parcels adjacent to Thomas Lake Road, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% (neighborhood parks) and 75% (community parks) of the mill and overlay costs are assessable for collector roadways, based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $8.32 /Neighborhood Park F.F., and $16.64 /Community Park F.F. and is calculated as follows: * $443,500 (Mill and Overlay Costs) / 11,632' (Total Frontage) = $38.13 /F.F' * Neighborhood Park $38.13/ F.F. x 50% (assessment rate) x 80% (early deterioration) x 32'/44' (street width) x 1.5"/2.0" (pavement thickness) = $8.32/ Park F.F. * Community Park $38.13 / F.F. x 75% (assessment rate) x 80% (early deterioration) x 32/44' (street width) = $16.64 / Park F.F. Public Facility Properties — All public facility properties adjacent to Thomas Lake Road, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for Public Facilities based on a standard 32' width. The estimated cost, based on the City's Assessment Policy, is $16.64/ Public Facility F.F., and is .calculated as follows: * $443,500 (Mill and Overlay Costs) / 11,632' (Total Frontage) = $38.13 / F.F. * $38.13 / F.F. x 75% (Assessment Rate) x 32'/44' (street width) x 80% (early deterioration) = $16.64 / Public Facility F.F. Thomas Lake Road (Cliff Road to Diffley Road) 9 Commercial/industrial — All commercial/industrial properties, as shown on Figure 2, within the project area are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable, regardless of street width. The estimated cost per front foot to be assessed, based on the City's Assessment Policy, is $30.50/front foot and is calculated as follows; $443,500 (Mill and Overlay Costs) / 11,632' (Total Frontage) = $38.13/ Front Foot $38.13,/ Front Foot x 100% (Assessment Rate) x 80% (early deterioration) = $30.50/ Commercial/ industrial F.F. Driveway Entrance Replacement —Thornas Lake Elementary has three driveway entrances with damaged concrete driveway aprons that will be replaced. This property is proposed to be assessed for the total -cost of repair. The estimated cost of driveway repair is approximately $24,000 or $114/ SY and is calculated as follows: * Total area of concrete driveway apron repair = 216 sy * Total concrete driveway apron cost = $24,000 * Total cost/SY = $114/ SY The remaining frontage within the project area (5,886' or 50.6%) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for R-1.& R-3 residential and parks, and ten years for R-4 residential, public facilities, and commercial/ Industrial. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a $950 R-1, $120 R-3 residential assessment, and every $1,000 assessed for R-4, Public Facilities, and Commercial/ Industrial properties, with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Thomas Lake Road (Cliff Road to Diffley Road) 10 . _._...........- ............. ..._ . ....... ............__..............__. _ .__ _...._........_..__ _......._.m ... Principal j Year Interest j Year . - -- _ _ .... 1 1St Year $190 $44 _..... _...,._w....._.. w..._.. ......._ ..... -__... .. �_... 5th Year $190 $8 Cost J Year $234 .................... W_.. ._ $198 $120 R -3 Residential _. _..,._.._ .. _ .. . Principal j Year interest Year Cost j Year St....... ___.__........... _,... 1Year $24 $6 .,,...,. .,..__.._._....,..._._..�,.._.. _ ....._..... _._ ............ ...._ _....._.�................ .._..... ...... ... _.. ,__,..._....-...,..........._._ _......_. 5th Year $24 $1 $25 $1,000 Rw4, Public Facility, and Commercial/ industrial _ ____ __- __.___.._ .. .._.....__ .__ _...._ -_._. ___ -_.... . Principal /Year Interest/ Year ° . Cost ).Year 15t Year $100 $47 $147 .... ............ . . j __ -._. ..... ......................._ ....__ ..._.__. _ -.10th Year I $100 $4 .104 ._.... _._.. Bonds may be issued to finance the improvements. <��Revenue Source A summary of revenue sources is listed below: Mill and Overlay (Including Signage) $ 443,500 79,135 _ $ 364,365 Repair Existing Curb & Gutter $ 272,200 - $ 272,200 Fire Hydrant Improvements $ 35,500 - $ 35,500 Concrete Driveway Repairs $ 24,000 $ 24,000 - Totals $ 775,200 $ 103,135 672,065 The Major Street Fund will finance the estimated street related project deficit of $636,565 (86l of total street costs). The Combined Utility Fund will finance the estimated $35,500 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one -time 5 cent /1,000 gallon increase in 2015 . to the existing water utility rate. Thomas take Road (Cliff Road to Diffley Road) 11 ��.Proiect Schedule Present Feasibility Report to City CouDcU/ Informational Meeting ..... ......................... ..... --- .................................. December CL2O14 Public Hearing. ... ........... .......................... ............................................ December 16.2Ol4 Approve Plans and Specifications .................... ........ ... .. ... ...... ... ........ February 17,2Ol5 BidDate ............................ . ...... ................................................................. March 26, 2015 AwardContract ........................................ ....................... .......... ................ ../\oh|7�2O25 Start Construction ................. ................................................................ .....May l/2O15 Project Completion ........................... ..... -- ........................ ...................... August, 2015 Final Cost Report .......................................................................... ............ .... September, 2015 Final Assessment Hearing ........................... .......................................................... . Fall, 2O15 Thomas Lake Road (Cliff Road to Diff ley Road) Appendix A Preliminary Cost Estimate City Project 1167 Thomas Lake Road Ifem No.- Item Unit Unit Price Est Qty Estimated l] Estimated Cost 2021.50.1 Mobilization LS $ Cost Part I - Bituminous street overlay Item No. item Unit Unit Price Est Qty Estimated Cost 2021.50.1 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 100 $ 1,000.00 2232:501 Mill Bituminous Pavement - full Width (1 -3/4" Depth) SY $ 3.00 26,303 $ 78,909.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 1,730 $ 5,190.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 3,256 $ 195,360.00 80;000:00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 34 $ 4;420:00 2504.602 Adjust Gate Valve Box EA $ 175.00 10 $ 1,750.00 2504;602 Repair Gate Valve Mid Section EA $ 350.00 2 $ 700.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 7 $ 2,100.00 2506:602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 10 $ 4,500.00 2506:602 Remove & Replace frame & Ring Casting (27 ") EA $ 825.00 1 $ 825.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2581.501 Pavement Message Arrow (Right) - Epoxy EA $ 130.00 2 $' 260.00 2581;501 Pavement' Message Arrow (Left) - Epoxy EA $ 130.00 2 $ 260;00 2582.501 Pavement Message (ONLY) - Epoxy EA $ 175.00 2 $ 350.00 2582:502 12" Solid Line White - Epoxy LF $ 5.00 112 $ 560.00 2582:502 4" Solid Line White - Epoxy LF $ 1.00 10,150 $ 10,150.00 2582.502 24" Solid Line White -Epoxy LF $ 8.00 50 $ 400.00 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 5,050 $ 5,050.00 SP -1 Signage Remove and Replace LS $ 7,150.00 1 $ 7,150.00 Subtotal $ 324,984.00 5% Contingency $ 16,246.70 Subtotal $ 341,180.70 30% Indirect Costs $ 102,354.21 Part I - Bituminous Street Overlay $ 443,534,91 Part 11 - Repair Existing curb & Gutter Item No. item Unit Unit Price Est Qty Estimated Cost Part 11 - Repair Existing curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 1,230 $ 9,225.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 200 $ 500.00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 2,825 $ 11,300.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 150 $ 2,400.00 2105.501 Common Excavation CY $ 30.00 1000 $ 80;000:00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 980 $ 24,500.00 2360.501 SP WEA240B Wearing Course Mixture (New Trail Construction) TON $ 70.00 575 $ 40,250.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 530.00 67 $ 8,710.00 2506.602 Adjust Frame and Ring Casting (Manhole in trail) EA $ 450.00 4 $ 1,800.00 2504.602 Irrigation Repair EA $ 200.00 8 $ 1,600.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 14 $ 5,600.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 2 $ 1,600.00 2506.602 Repair/ Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 Thomas Lake Road (Cliff Read to Diffley Road) 13 2506,602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 4 $ 400.00 2521,501 6" Concrete ped Ramp wJ Wet Cast for Truncated Dome Inset SF $ 6.50 170 $ 1,105.00 2521.501 4" Concrete Sidewalk SF $ 5.00 2,825 $ 14,125.00 2531.501 Concrete Curb and Gutter, B618 LF $ 16 .00 1,230 $ 19,680.00 2531.507 Concrete Valley Gutter- High Early SY $ 60:00 150 $ 9,000.00 2531:618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 12 $ 1,800.00 2540,602 Repair Underground Electric Fence EA $ 100,00 4 $ 400;00 2540.602 Repair Landscaping EA $ 350,00 2 $ 700.00 2572.503 Application of Water for Turf Establishment GAL $ 0,10 62100 $ 6,210.00 2573,530 Storm Drain Inlet Protection EA $ 125.00 4 $ 500:00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50:00 115 $ 5,750.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch)) SY* $ 1.25 1,380 $ 1,725,00 Subtotal $ 199,380,00 5% Contingency $ 9,969,00 Subtotal $ 209,349,00 30% Indirect Costs $ 62;804.70 Part it — Repair Existing Curb & Gutter $ 272,153.70 Part iii - Fire Hydrant improvements 2504,602 Estimated i item I knit Unit Price Est City EA $2,000.00 10 $ 20,000.00 2504.602 Remove & Replace Hydrant EA Cast Part iii - Fire Hydrant improvements 2504,602 Nozzle Improvement (Type 100) EA $750.00 8 $ 6,000.00 2504.602 Nozzle improvement (Type 67) EA $2,000.00 10 $ 20,000.00 2504.602 Remove & Replace Hydrant EA $5,000.00 $ - 2104.505 Remove Bituminous Pavement SY $10.00 $ - 2105.501 Common Excavation CY $30.00 $ - 2211,501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 $ - 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 $ - 2506.602 Adjust Frame &Ring Casting (CB) EA $400.00 $ - 2506,602 Remove & Replace Casting (Catch Basin) EA $800.00 $ - 2506.602 Adjust Frame and Ring Casting (Manhole) EA $450,00 $ - 2506.602 Remove & Replace Frame & Ring Casting (27") EA $825.00 $ - 2531.501 Concrete Curb and Gutter, B612 LF $15.00 $ - 2531,501 Concrete Curb and Gutter, 8618 LF $16.00 $ - 2531.507 7" Concrete Driveway Pavement - High Early SY $55.00 $ - 2531.507 Repair 7" Concrete Driveway Pavement - High Early SY $55.00 $ - 2575.505 Sodding, Type Lawn (Highland) Sy $9,00 $ - 2575.535 Water for Turf Establishment GAL $1.00 $ - 2575.551 Select Topsoil /Compost (Grade .1) mix CY $50.00 $ - 2575,604 Seeding (MnDOT 270 w /Type 5 Hydromuich) SY $1,25 $ - Subtotal 5% Contingency Subtotal 30 % Indirect Costs Part iii - Fire Hydrant Improvements Thomas Lake Road (Cliff Road to Diffley Road) 14 $ 26,000.00 $ 1,300.00 $ 27,300.00 $ 8,190.00 $ 35,490.00 Part iv - Concrete Entrance Replacement Item Unit Uriit Price Est Ctty Estimated 2104.505 Remove Concrete Driveway /Valley Gutter SY $16.00 210 Cast Part iv - Concrete Entrance Replacement 2104.505 Remove Concrete Driveway /Valley Gutter SY $16.00 210 $ 3,360.00 2104.505 Remove Bituminous Pavement SY $10.00 30 $ 300:00 2105.501 Common Excavation CY $30:00 5 $ 150:00 2211.501 6 "Aggregate Base, Cl. 5 (100% Crushed) TON $25.00 20 $ 500.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $130.00 7 $ 910.00 2531.507 7" Concrete Driveway Pavement - High Early SY $55.00 210 $ 11,550.00 2575.535 Water for Turf Establishment GAL $0.10 3150 $ 315.00 2575.551 Select Topsail /Compost (Grade 1) mix CY $50.00 8 $ 400.00 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 70 $ 87.50 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part 4V - Concrete Entrance Replacement Part i - Bituminous Street Overlay Part it - Repair Existing Curb & Gutter Part Iii - Fire Hydrant improvements Part IV - Concrete Entrance Replacement Project 1164 Total Cost Thomas Lake Road (Cliff Road to Diffley Road) 15 $ 17,572.50 $ 878.63 $ 18,451.13 $ 5,535.34 $ 23,986.46 $ 443,534.91 $ 272,253.70 $ 35,494.00 $ 23;986.46 $ 775,165.07 Appendix B Preliminary Assessment Roll City Project 1167 Thomas Lake Road R-1 Residential R-1 Residential P.I.N. Lots Unit Assessment Total 4201 THOMAS LAKE RD . 108385001010 1 $ 950 $ 950 .. ....... - 4205 THOMAS LAKE RD 108385001020 1 $ 950 $ 950 4490 THOMAS LAKE CIR 107292501010 1 $ 950 $ 950 4500 THOMAS LAKE CIR 107292501020 1 $ 950 $ 950 4510 THOMAS LAKE CIR 107292501030 1 $ 950 $ 950 4520 THOMAS LAKE CIR 107292501040 1 $ 950 $ 950 101480002030 Subtotal 8 $ 120 $ 5,700 R-1 Residential (Un-Platted) R-1 Residential P.I.N. Front Feet Unit Assessment Total 4550 THOMAS LAKE RD 100280083010 400 $ 8.32 $ 3,328 1535 CLIFF RD 100280084011 415 $ 8.32 $ 3,453 101480002010 Subtotal 1 815 $ 120 $ 6,781 ......_.-........_......-- R-3 Residential R-3 Residential P.I.N. Units Unit Assessment Total 4220 Boulder Ridge Point 4222 Boulder Ridge Point 101480003050 1 120 120 120 101480003060 1 120 120 4223 Boulder Ridge Point 101480002010 1 120 $ 120 4224 Boulder Ridge Point 101480003070 1 120 $ 120 4225 Boulder Ridge Point 101480002020 1 120 $ 120 4226 Boulder Ridge Point 101480003090 1 120 $ 120 4227 Boulder Ridge Point 101480002030 1 120 $ 120 4228 Boulder Ridge Point 101480003090 1 120 120 4229 Boulder Ridge Point 101480002040 1 120 120 4230 Boulder Ridge Point 101480003100 1 120 $ 120 4232 Boulder Ridge Point 101480003110 1 120 $ 120 4234 Boulder Ridge Point 101480003120 1 120 $ 120 4236 Boulder Ridge Point 101480003130 1 120 $ 120 4238 Boulder Ridge Point 101480003140 1 120 . . .......... $ 120 4240 Boulder Ridge Point 101480003150 1 120 $ 120 4241 Boulder Ridge Point 101480002050 1 120 $ 120 4242 Boulder Ridge Point 101480003160 1 120 $ 120 4243 Boulder Ridge Point 101480002060 1 120 $ 120 4244 Boulder Ridge Point 101480003170 1 120 120 - .4245 Boulder Ridge Point 101480002070 1 120 $ 12H 4247 Boulder Ridge Point 101480002080 1 120 $ 120 4248 Boulder Ridge Point 101480001180 1 120 $ 120 4249 Boulder Ridge Point 101480002090 1 120 $ 120 4250 Boulder Ridge Point 101480001170 1 120 $ 120 4251 Boulder Ridge Point 101480002100 1 120 120 Thomas Lake Road (Cliff Road to Diffley Road) 16 4252 Boulder Ridge Point 101480001160 1 120 120 4254 Boulder Ridge Point 101480001150 1 120 $ 120 4256 Boulder Ridge Point 101480001140 1 120 $ 120 4258 Boulder Ridge Point 101480001130 1 120 $ 120 4260 Boulder Ridge Point 101480001120 1 120 $ 120 4262 Boulder Ridge Point 101480001110 1 120 $ 120 4264 Boulder Ridge Point 101480001100 1 120 $ 120 4266 Boulder Ridge Point 101480001090 1 120 $ 120 4268 Boulder Ridge Point 101480001080 1 120 $ 120 4270 Boulder Ridge Point 101480001070 1 120 $ 12-0— 4271 Boulder Ridge Point 101480003040 1 120 $ 120 4272 Boulder Ridge Point 101480001060 1 120 120 4273 Boulder Ridge Point 101480003030 1 120 $ 120 4274 Boulder Ridge Point 101480001050 1 . . 120 ...... . . . ..... $ 120 4275 Boulder Ridge Point .. . .... .......... ..... 101480003020 1 120 $ 120 427.7 Boulder Ridge Point 101480003010 1 120 $ 120 4278 Boulder Ridge Point 101480001040 1 120 $ 120 4280 Boulder Ridge Point 101480001030 1 120 $ 120 4282 Boulder Ridge Point 101480001020 1 120 $ 120 4284 Boulder Ridge Point 101480001010 1 120 $ 120 1552 Fir Point 101480102030 1 120 $ 120 1554 Fir Point 101480102020 1 120 $ 120 1'556 Fir Point 101480102010 1 .. ..- . .......... 120 $ 120 4210 Juniper Point 101480001260 1 120 $ 120 4212 Juniper Point 101480001270 1 120 $ 120 4213 Juniper Point 101480001350 1 120 $ 120 4214 Juniper Point 101480001280 1 120 $ 120 4215 Juniper Point 10148000.1340 1 120 $ 120 4216 Juniper Point 101480001290 1 120 $ 120 4217 Juniper Point 101480001330 1 120 $ 120 4218 Juniper Point 101480001300 1. 120 $ 120 4219 Juniper Point 101480001320 . . .. ...... 1 '120 $ 120 4221 Juniper Point' 101480001310 1 120 $ 120 4202.Sumac Point 101480101050 1 120 $ 120 4203 Sumac Point 101480101060 1 120 $ 120 4204 Sumac Point 101480101040 1 120 $ 120 4205 Sumac Point 101480101070 1 120 $ 120 4206 Sumac Point 101480101030 1 120 $ 120 4207 Sumac Point 101480101080 1 120 $ 120 4208 Sumac Point 101480101020 1 120 $ 120 4210.Sumac Point 101480101010 . ............ 1 120 $ 120 4201 Yew Point 101480001450 1 120 $ 120 4202 Yew Point 101480001360 1 120 $ 120 4203 Yew Point 101480001440 1 120 $ 120 4204 Yew Point 101480001370 . .. ......... 1 120 120 4205 Yew Point 101480001430 1 120 120 4206 Yew Point 101480001380 1 120 120 4207 Yew Point 101480001420 1 120 120 4208 Yew Point 101480001390 1 120 $ 120 4209 Yew Point 10148000141.0 120 $ --120 4211 Yew Point 101480001400 1 120 $ 120 Thomas Lake Road (Cliff Road to Diffley Road) 17 I I Subtotal 1 76 1 1 $ 9,120 R-4 Residential -77T R-4 Residential P.I,N. Front Feet Unit Assessment Total Thomas Lake Point see below 771 $ 16.64 12,829 LOT 1, 1510 THOMAS LAKE POINTE 107597501010 LOT 2,1520 THOMAS LAKE POINTE 107597501020 LOT 3,1530 THOMAS LAKE POINTE 107597501,030 LOT 4, 1540 THOMAS LAKE POINTE 107597501040 LOTS 107597501050 LOT 6,1500 THOMAS LAKE POINTE 107597501060 Repair Subtotal 77 107600001010 12,829 Neighborhood Parks P - Parks P.I.N. Front Foot Unit Assessment Total HEINE POIND PARK 101480000630 10' 8.32 $ 83 HIGHLAND TRAIL- .100280076012 462 $ 8.32 $ 3,844 Assessment Subtotal 472 $ 30.50 3,927 Community Parks P - Parks P.I.N. Front Foot Unit Assessment Total THOMAS LAKE PARK 107597500010 360 16.64 5,990 Entrance Subtotal 360 $ 30.50 5,990 Public Facilities Commercial P.I.N. Front Foot Unit Assessment Concrete 1555 CLIFF RD Public Facilities P.I.N. Front Foot Unit Entrance Total 250 $ 30.50 $ 7,625 Assessment 10759250.1010 192 $ 30.50 $ 5,856 i Subtotal Repair 4350 THOMAS LAKE RD 107600001010 901 $ 16.64 $ 24,000 $ 38,993 Subtotal ............... 901 1 1 - 1 $ 38,993 Cliff Road Commercial P.I.N. Front Foot Unit Assessment Total 1555 CLIFF RD 107592501030 207 $ 30,50 $ 6,314 1565 THOMAS CENTER DR 107592501020 250 $ 30.50 $ 7,625 1565 CLIFF RD 10759250.1010 192 $ 30.50 $ 5,856 i Subtotal I $ 19,795 Tbtal Street Assessment :4 Total-Con rete ran c e Assessment 24,000 Tot a i Assessment $ 103#'135 Thomas Lake Road (Cliff Road to Diffley Road) 18 R -1 Residential Frontage 690 5.9% R -1 Unplatted Res. frontage 815 7.0% R -3 Residential Frontage 1088 9.4% R -4 Residential Frontage 771 6.6% Neighbohrood Park Frontage 472 4.1% Community Park Frontage 360 3.1% Public Facility frontage 901 7.7% Commercial/ industrial Frontage 649 5.6% Non- Assessable Frontage 5886 50.6% Total Frontage 11632 100.0% Thomas Lake Road (Cliff Road to Diffley Road) 19 Thomas Lake Road city 0fEag l Street Revitalization - Project 1167 Fig. 1 I `;, Engineering Department Location Map Aft� City of Eap Cite 10-22-2014 zom 100' ROW 44'F-F TYPICAL 4"-61/2" EXIST. BITUMINOUS I EXIST. B618 .EXIST 7"-15" AGG. BASE CURB & GUTTER EXIST.'TYPICAL SECTION PROPOSED 8' BITUMINOUS TRAIL 100' ROW 8' 44'F-F TYPICAL FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY 3" TYPE 2360 —2357 BITUMINOUS TACK COAT BITUMINOUS WEAR COURSE —2"41/2" EXIST. BITUMINOUS !T 6" CI 5 AGG. BASE EXIST. 7 " -15" AGG, BASE REMOVE & REPLACE EXIST, 13618/13624 CURB & GUTTER, AS DIRECTED BY THE ENGINEER City of Ea pa Thomas Lake Road Engineering Department Typical Sections - Project 1167 Fig. 3 Thomas Lake Road Neighborhood Street Revitalization City Project No. 1167 Informational Meeting — 6:60 P.M. Monday, Dec. 8, 2014 Meeting Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 2 residents representing 1 single family home were in attendance (see attached sign -in sheet). Presentation of Proyect Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown, Questions/ Comments 1. Where is the new trail being constructed in the boulevard adjacent to their property? There is approximately 18' of boulevard in front of their property. The plan is to construct an 8' wide bituminous trail with an 8' boulevard. 2. How long will the construction last? The 2015 project will likely be split into 2 separate contracts, each with 8 to 9 project areas. The contractor will have flexibility to determine how they phase each area, but construction is anticipated to begin in the first area early May (weather dependent). The size and scope of the improvements on Thomas Lake Road will likely result in approximately a 3 to 4 week construction timeframe. The City will mail more detailed construction specific information as construction nears. 3. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at City Hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. The 2014 interest rate was 4 %, and the 2015 rate will be determined early next year. 4. If an irrigation system is damaged, how are repairs performed? The city will provide flags for property owners to mark their irrigation systems. If they are properly marked, the contractor will have a good chance to avoid damage to the systems. However, if the system is properly marked and still gets damaged, the city's contractor has historically made the repairs. The meeting adjourned at 7:00 p.m. City of Eapn Thomas Lake Road Informational Meeting Street Revitalization Monday, December 8, 2014 City Project 1167 6:30 p.m. Conference Room 1AB NAME ADDRESS PHONE i 14du (aLN b I qp WK co')4' ru-t- 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Agenda Information Memo December 16, 2104, Eagan City Council Meeting PUBLIC HEARING F. Project 1170 — Wilderness Run Road Street Improvements Action To Be Considered: Approve Project 1170 (Wilderness Run Road — Pilot Knob Road to Capricorn Court - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Wilderness Run Road, a collector street between Pilot Knob Road and Capricorn Court in south- central Eagan. ➢ A structural mill and overlay of this street is programmed for 2015 in the City of Eagan's 5 -Year- Capital Improvement Plan (CIP), 2015 -2019. ➢ On November 18 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 16, 2014. ➢ An informal neighborhood meeting was held on December 8 for the adjacent property owners to discuss the proposed improvements. Of the 15 properties to be assessed under this improvement, one person attended the meeting. Attachments: (1) PHF -1 Feasibility Report PHF -2 Neighborhood Meeting Minutes City I f Eap M J1 To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: December 16, 2014 Re: Wilderness Run Road Street Revitalization City Project No.:, .1170 1 1.. Attached is the feasibility report for the Wilderness Run Road Street Revitalization, City Project No. 1170. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report DepaAfinent of Public Works Reviewed By: Finance e artme t V I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: t i'-i Reg. No. 45795 Date: I :z/V, 'Y Date: Introduction/History ........................................... .......................................................... 2 scope............................. ~,,,,,,,~,,,,~,,,~,,~~,,,,,~^.,,,.,~,,,,,,,,,,~.,,~,~,,^,,,,,~^,,~^~,,,~,~,,,,3 ..^^^^`^~^^..^....^....^....'..^~..^..^~^^'^^..^..^.....'..``~..~...~..'..^^`~`.^..^..~^.....^~^..^. 6 CostEstimate .....,.~~~,.~,.~.....,~~....,,,.~,,~,~~,^~.~~~~,,,,,~,,,~,,..,_~~,~,,,,.~^,,,,.,,,7 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - 1 Location Map - 2 Street 'Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background Project Name Wilderness Run Road Project # 1170 Street Area 23,863 Sq. Ycls. Street Length 5,225 Feet gutter • 4d'uStrnan+/Replacernentof: Curb Removal Constructed 1975 Scope o Sanitary/Storm sewer Overlayed 1996 Streets Included Wilderness Run Road Crack Sealed - • 5treetsignage Comom0erc|a|/|ndQ5tria\'Lots Seal Coated 1988 Absolute Location Section 27 Township 27, Range 23 Relative Location South of Diffley Road East of Pilot Knob Road • Roadway resurfacing (full width mill PCI Rating 38/100 &2"overlay) • Replacement Of damaged curb & $40,672 $347,128 Recommended Improvement Overlay gutter • 4d'uStrnan+/Replacernentof: Curb Removal 10% 34,100 Scope o Sanitary/Storm sewer • Utility castings R-1 Residential Lots IO • Water gate valves Public Facility & 1 • 5treetsignage Comom0erc|a|/|ndQ5tria\'Lots /shared use) • Trail overlay Neighborhood Parks Parcels 4 | • Fire hydrant improvements | | | Cost Estimate/ Revenue Wilderness Run Road (Pilot Knob Road to Capricorn Ct) Property City Mill & Overlay w/ Signage $387,800 $40,672 $347,128 Repair Existing Concrete Curb & Gutter $155,800 Fire Hydrant Improvements $ 34,100 34,100 Wilderness Run Road (Pilot Knob Road to Capricorn Ct) Neighborhood Street Revitalization Wilderness Run Road (Pilot Knob Road to Capricorn Ct.) Eagan, nnesota Introducfl Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 5,225 feet of Wilderness Run Road collector roadway in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1975, and were overlayed in 1996. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, Which are currently in the 19 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area, The City of Eagan's maintenance records indicate that the streets were seal coated in 1988 and 2005, The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan,, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Wilderness Run Road (Pilot Knob Road to Capricorn Ct) project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed. 1;�>Scqpe This project will provide resurfacing (full width mill and overlay) for approximately 5,225 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, overlaying the adjacent trail, and replacement of street signage. Area to Be Included Properties included in the project lie within Section 27, lying South of Diffley Road, East of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. 1;�>Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements, The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended improvement 56-100 . ....... Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 38 for Wilderness Run Road, which falls in the "Patch./Repair and/or Overlay" Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 3 category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pry ®sed Ira ro�ents Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 10% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement -- Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 4 structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 5 Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. ,Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). Wilderness Run Road was reviewed to determine if additional Complete Streets opportunities are available and/or feasible. The street is a 44 feet wide collector roadway and has current traffic volumes of approximately 2,400 vehicles per day. An existing trail runs along the entire north side of the road to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. Easement Perm its All work will be in the public right-of-way. No additional easements are anticipated. It is anticipated that a County right-of-way permit will be required for any work within the Pilot Knob Road right-of-way. Feasibilitv and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 6 It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of .improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance With the Five Year Capital Improvement Plan (2015 - 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cyst Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Wilderness Run Road • Mill &Overlay .................................... __ ...................... .......... $387,800 • Repair Existing Concrete Curb & Gutter.. ............................... $155,800 • Fire Hydrant Improvements ......................................... - ....... L-24 —100 Total.......... __ ..... - ...... ............................................ $577,700 Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for collector roadways. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. A 5% credit is proposed because the pavement condition has deteriorated I year prior to an anticipated 20-year pavement life cycle (1/20=.5%). This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. A pavement thickness factor adjustment is also proposed for residential properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this case, the 2" overlay is being used instead of a 1-1/2" overlay that would typically be used on similar residential streets. The adjustment factor anticipated is 1.5"/2.0", but the actual will be determined by the final design. Wilderness Run -Road (Pilot Knob Road to Capricorn Ct) 7 City Special Assessment Policy Residential Lots & Neighborhood Park Parcels — All residential lots (10 single family lots — 1,259') having driveway access on Wilderness Run Road, and neighborhood park parcels (10 equivalent residential units (ERUs) — 1,218') adjacent to Wilderness Run Road, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, based on a standard 32-fbot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,190/ lot & ERU and is calculated as follows: Mill & Overlay - Residential :Properties & Neighborhood Park Parcels * 2,477' Residential & Park Frontage / 10,450' Total Frontage = 23.7% 0 1,259' residential (10 lots) and 1,218' park (10 ERUs) = 20 ERU's * $387,800 (Mill :& Overlay Costs) x 50% x 23.7% x 95%x 1.5"/2.0" x 32'/44= $23,813 (Total Residential & Park Assessment) * $23,813 / 20 ERUs = $1,190.65, rounded to $1,190 / lot & ERU Public Facility & Commercial Industrial Properties — One 540' property at the northeast corner of Wilderness Run Road and Pilot Knob Road contains the Eagan Fire Department Station (135' frontage) and the Cooperative Power Association electric substation (405' frontage). The fire station leases property from the Cooperative Power Association. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for Public Facilities based on a standard 32' width, and 100% for commercial/ industrial properties, regardless of width. The estimated cost, based on the City's Assessment Policy, is $19.23/ Public Facility Front Foot, and $3525/ Commercial/ Industrial Front Foot and is calculated as follows: Public Facility Properties o $3871,800 (Mill and Overlay Costs) / 10,450' (Total Frontage) = $37.11/ Front Foot o $37.11 / Front Foot x 75% (Assessment Rate) x 32'/44' x 95% = $19.23 / Public Facility Front Foot Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 8 Assessment Ratio Property City Mill & Overlay- Low-Density Residential (R-1,2,3) 50%* 50% Neighborhood Parks 50%* 50% Public Facility 75%* 25% Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant improvements 100% *Of comparable Zoning Equivalent Ratio to total width and/or structural strength (i.e,, 32'/44', 32752', 44752', etc.) Residential Lots & Neighborhood Park Parcels — All residential lots (10 single family lots — 1,259') having driveway access on Wilderness Run Road, and neighborhood park parcels (10 equivalent residential units (ERUs) — 1,218') adjacent to Wilderness Run Road, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for collector roadways, based on a standard 32-fbot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,190/ lot & ERU and is calculated as follows: Mill & Overlay - Residential :Properties & Neighborhood Park Parcels * 2,477' Residential & Park Frontage / 10,450' Total Frontage = 23.7% 0 1,259' residential (10 lots) and 1,218' park (10 ERUs) = 20 ERU's * $387,800 (Mill :& Overlay Costs) x 50% x 23.7% x 95%x 1.5"/2.0" x 32'/44= $23,813 (Total Residential & Park Assessment) * $23,813 / 20 ERUs = $1,190.65, rounded to $1,190 / lot & ERU Public Facility & Commercial Industrial Properties — One 540' property at the northeast corner of Wilderness Run Road and Pilot Knob Road contains the Eagan Fire Department Station (135' frontage) and the Cooperative Power Association electric substation (405' frontage). The fire station leases property from the Cooperative Power Association. The City's Assessment Policy states that 75% of the mill and overlay costs are assessable for Public Facilities based on a standard 32' width, and 100% for commercial/ industrial properties, regardless of width. The estimated cost, based on the City's Assessment Policy, is $19.23/ Public Facility Front Foot, and $3525/ Commercial/ Industrial Front Foot and is calculated as follows: Public Facility Properties o $3871,800 (Mill and Overlay Costs) / 10,450' (Total Frontage) = $37.11/ Front Foot o $37.11 / Front Foot x 75% (Assessment Rate) x 32'/44' x 95% = $19.23 / Public Facility Front Foot Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 8 Commercial/ industrial Properties o $387,800 (Mill and Overlay Costs)/ 24,450' (Total Frontage) = $37.11/ Front Foot o $37.11 / Front Foot x 100% (Assessment Rate) x 95% = $35.25 / Commercial/ Industrial Front Foot The remaining frontage within the project area (7,433' or 71.1 %) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property flax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential, parks, and public facility properties, and 10 years for commercial/ industrial ,property owners. In 2014, the interest rate,was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,190, and a commercial/ industrial assessment of $14,276 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $1,190 Residential Assessment Principal / Year I interest/ Year j Cost/ Year ........ ..... _ _.___ ( 1" Year $238 $56 ! �" � $238___ . ................ ..._.�.�.I— $10.._.__���� 5 Year l a, $14,276 Commercial/ Industrial Assessment Principal / Year Interest j Year Cast/ Year F st 1 Year $1,428 10t Year $1,428 $57 $3,485 Bonds may be issued to finance the improvements. Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 9 Revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $502,928:(93% of total street costs). The Combined Utility Fund will finance the estimated $34,100 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant Storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon'increase in 2015 to the existing water utility rate. Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 10 Project Cost Property Assessment ... . . ........... . . — City Contribution Mill and Overlay (including Signage) $387,800 $40,672 $347,128 Repair Existing Curb & Gutter $155,800 - $155,800 Fire Hydrant Improvements $ 34,100 - .$ 34,100 Totals $577,700 $40,672 $537,028 The Major Street Fund will finance the estimated street related project deficit of $502,928:(93% of total street costs). The Combined Utility Fund will finance the estimated $34,100 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant Storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon'increase in 2015 to the existing water utility rate. Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 10 Proiect Schedule Present Feasibility Report to City Council/ PublicHearing .................................................... ............ ................... December 16,2O14 Approve Plans and Specifications ............---....-.,.......~.F8bruory17,2015 BidDate ... ..... . ..................................................................... .................... March 2G, 2015 AwardContract ................................................. ................. ............................ April 7,2O1S , ProjectCompletion .............. ................................................. ...... .................. August, 2015 FinalCost Report .............................. ..~........................... ........ ............... September, 2015 First Payment Due with Property Tax Statement ........................................... May 15.2Q16 Wilderness Run Road (Pilot Knob Road to Capricorn Ct 11 Appendix A Preliminary Cost Estimate City Project 1170 Wilderness Run Road Item No. Item Unit Unit Price Est City Estimated Estimated Cost ... . .... . .......... Mobilization LS $ Cost Part I - Bituminous Street Overlay Item No. Item Unit Unit Price Est Qty Estimated Cost 2021.501 Mobilization LS $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 50 $ 500.00 2232.501 Mill Bituminous Pavement -Full Width (1 -3/4" Depth) SY $ 3.00 23,463 $ 70,389.00 2357.502 Bituminous Material forTack Coat GAL $ 3.00 1430 $ 4,290.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 2950 $ 177,000.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 3 $ 390.00 2504.602 Adjust Gate Valve Box EA $ 175.00 6 $ 1,050.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 2 $ 700.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300,00 3 $ 900.00 2506:602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 1 $ 450.00 2506,602 Adjust.Manhole Casting - Riser.Adjustment EA $ 225.00 5 $ 1,125:00 2506.602 Remove &Replace Frame & Ring Casting (27 ") EA $ 825.00 1 $ 825.00 2563.601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2582.502 4" Solid Line White - Epoxy LF $ 1.00 9650 $ 9,650.00 2582.502 24" Solid Line White - Epoxy LF $ 8.00 65 $ 520;00 2582.502 24" Solid Line Yellow - Epoxy LF $ 6.50 32 $ 208.00 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 4800 $ 4,800.00 2582.503 Zebra Crosswalk White - Epoxy SF $ 5.00 240 $ 1,200.00 SP -1 Signage Remove and Replace LS $ 4,090.00 1 $ 4,090.00 Subtotal $ 284,087.00 5% Contingency $ 14,204.35 Subtotal $ 298,291.35 30% Indirect Costs $ 89;487.41 Part I - Bituminous Street Overlay $ 387,778.76 Part 11 - Repair Existing curb & Gutter Item No. Item Unit Unit Price Est Qty Estimated Cost Part 11 - Repair Existing curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 1 $ 1,500m 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 1000 $ 7,500.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 400 $ 1,000.00 2104.523 Salvage Casting EA $ 150.00 6 $ 900.00 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, Cl. 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA240B Wearing Course Mixture (Trail /Parking Lot Overlay) TON $ 70.00 440 $ 30;800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 35 $ 4,550.00 2504:602 Irrigation Repair EA $ 200.00 5 $ 1;000.00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 8.5 $ 4,250.00 2506.521 Install Casting EA $ 450.00 6 $ 2,700.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 9 $ 3,600.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 1 $ 800.00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $ 5,000.00 $ - Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 12 2508.602 Repair/ Grout CoorK8H Invert/ Doghouses EA $ 50U0 1 $ 500.00 2505.602 Install 2x3Co Erosion Barrier Shroud E« $ 100u0 2 $ 20U0 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 8.50 zyz $ 1,248.00 2531.501 Concrete Curb and Gutter, R618 LF $ 16.00 900 $ 14`400.80 2331.501 Concrete Curb and Gutter, o412 iF $ 15.00 ooV $ 1,500.00 2531.618 Truncated Dome Detectable Warning Paver <2xz> sx $ 150.00 8 $ 1,200.00 2540.602 Repair Underground Electric Fence '6u $ 100.00 Z $ 200.00 25*0.602 8ap^|r Landscaping EA $ 250.00 z $ 508.00 2572.503 Application ofWater for Turf Establishment GAL $ 0.10 1,57580 $ 15,750.80 2573.530 Storm Drain Inlet Protection EA $ 125.00 z $ 250,00 2575,551 Select Topsoil/ Grade I Compost o8|x CY $ 50.00 800 g 15,000m 2575.809 Seeding (*1nDOT27Ow/Typp5Hydmmo(ch) SY $ 1.25 3500 $ 4,375.08 Subtotal $ 11 5% Contingency $ s,znz.vw Subtotal $ 119,855,4$ n0% Indirect Costs $ 35,956.62 Part 11 - Repair Existing Curb & Gutter $ 155,812.02 Partm- Firewvdram|mproxements 2504.602 Remove & Replace Hydrant Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III -fire Hydrant Improvements Part I - Bituminous Street Overlay Par8-Repak Existing Curb &Gutter Part III ' Fire Hydrant Improvements Project 116u Total Cost EA $5,0:8.00 5 Wilderness Run Road (Pilot Knob Road to Capricorn [t) 13 $ 25,000,00 $ 28,000.00 $ 1,250.00 $ 26,250.00 $ 7,075.00 � 34,125.00 $ 387,77836 $ 155,812.02 $ 34'125.00 $ 577'715.78 Estimated Item No, Item ilt Price y Cost Partm- Firewvdram|mproxements 2504.602 Remove & Replace Hydrant Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III -fire Hydrant Improvements Part I - Bituminous Street Overlay Par8-Repak Existing Curb &Gutter Part III ' Fire Hydrant Improvements Project 116u Total Cost EA $5,0:8.00 5 Wilderness Run Road (Pilot Knob Road to Capricorn [t) 13 $ 25,000,00 $ 28,000.00 $ 1,250.00 $ 26,250.00 $ 7,075.00 � 34,125.00 $ 387,77836 $ 155,812.02 $ 34'125.00 $ 577'715.78 Appendix 8 Preliminary Assessment Roll City Project 1170 Wilderness Run Road Wilderness Run Road R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1160 WILDERNESS RUN RD 105350202021 4 $ 1,190 $ 1,190 1226 WILDERNESS RUN RD 105350007051 1 $ 1,190 1,190 1242 WILDERNESS RUN RD 105350007063 1 $ 1,190 1,190 1255 WILDERNESS RUN RD 108435201200 -iO8435303241 1 $ 1,190 1,190 1261 WILDERNESS RUN RD Subtotal 1 $ 1,190 $ 1,190 1269 WILDERNESS RUN RD 108435303230 1 $ 1,190 $ 1,190 1275 WILDERNESS RUN RD 108435303220 4 $ 1,190 $ 1281 WILDERNESS RUN RD 108435303210 1 $ 1,190 _.1,190 $ 1,190 1285 WILDERNESS RUN RD 108435303200 1 $ 1,190 1380 WILDERNESS RUN DR 108435001010 1 $ 1,190 -$ --.1,190 $ 1,190 Subtotal 10 A 11,900 3 10. R =1 Lots Total Assessments Neighborhood Parks Neighborhood Parks P.I.N. Lot Equivalent Unit Assessment Total OAK CHASE PARK 105350007061 4 $ 1,190 $ 4,760 OAK CHASE PARK 105350001010 2 $ 1,190 $ 2,380 OAK CHASE PARK .............. 105350202012 2 $ 1,190 $ 2,380 OAK CHASEPARK 105350202022 2 $ 1,190 $ 2,380 (Cooperative Power Association) Subtotal 10 $ 35.25 $ 11,900 Total marks Asse ssments,' v, r10 F Pilot Knob Road Public Facility & Commercial/ Industrial P.I.N. Frontage Unit Assessment Total 4386 PILOT KNOB RD 135 13% Commercial/ Industrial Frontage 405 (Fire Station - has lease with Cooperative 100270029020 135 $ 19.23 $ 2,596 Power.Association) 100.0% 4386 PILOT KNOB RD (Cooperative Power Association) 100270029020 $ 35.25 $ 14,276 405 Subtotal 540 16,872 01 Industrial Lot (Z users) Total Assessments .,,, TOTAL ASSESSIVIENT $ 40,672 Residential Frontage 1259 110% Neighborhood Parks Frontage 1218 11.7% Public Facility Frontage 135 13% Commercial/ Industrial Frontage 405 19% Non-Assessable Frontage 7433 71.1% Total Frontage 10450 100.0% Wilderness Run Road (Pilot Knob Road to Capricorn Ct) 14 Wilderness faun Road ( Pilot Knob Rd. to Capricorn t.) City of Eakan Street Revitalization - Project 1170 Fig, 1 Engineering Department Location Map F. fL MV I 80' ROW 44' F -F TYPICAL 4'i2" EXIST. BITUMINOUS EXIST 8" AGG. BASE TYPICAL a • r 44' F -F TYPICAL 2" FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY 2357 BITUMINOUS TACK COAT 21/2" EXIST. BITUMINOUS EXIST. 8" AGG. BASE mw EXIST. B618 CURB & GUTTER REMOVE & REPLACE EXIST. B618 CURB & GUTTER, AS DIRECTED BY THE ENGINEER ff 49�� City of a Wilderness Run Read Typical Sections - Project 1170 Fig.3 Engineering Department Wilderness Run Road Neighborhood Street Revitalization City Project No. 1170 Informational Meeting — 5:30 P.M. Monday, Dec. 8, 2014 Meeting Room 1AB Attendance Aaron Nelson, Assistant City Engineer, 1 resident representing 1 single family home was in attendance (see attached sign -in sheet). Presentation of Proiect Details Nelson welcomed the resident and discussed the specific questions the resident had. Questions/ Comments 1. The owner's parcel was split into two parcels (1 for the house, and the other for the shared driveway with the neighbor). Will the parcel with the driveway assessed? The assessments were calculated in a manner consistent with the last time the street was overlayed in 1996. The parcel with the shared driveway is not a buildable lot and is not proposed to be assessed, which is consistent with past practice and City's assessment policy. 2. How long will the construction last? The 2015 project will likely be split into 2 separate contracts, each with 8 to 9 project areas. The contractor will have flexibility to determine how they phase each area, but construction is anticipated to begin in the first area early May (weather dependent). The size and scope of the improvements on Wilderness Run Road, and the adjacent neighborhood, will likely result in approximately a 4 to 5 week construction timeframe. The City will mail more detailed construction specific information as construction nears. 3. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work; however, some phases will require short -term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. The meeting adjourned at 5:45 p.m. City of Wotan Wilderness Run Roa Street 1 r', r �' Informational City Project 1170 Conference Monday, December 8, 2014 i A Agenda Information Memo December 16, 2104, Eagan City Council Meeting PUBLIC HEARING G. Project 1174 — Yankee Doodle Road / Promenade Avenue / O'Leary Lane Intersection Improvements Action To Be Considered: Approve Project 1174 (Yankee Doodle Road / Promenade Avenue / O'Leary Lane — Intersection Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On March 20, 2007, the City Council provided consensus on the various proposed preferred alternatives for each of the three segments included in the final draft of the Yankee Doodle Road (CSAH 28) Corridor and Access Management Study. Included in the preferred alternatives was the signalization of the Yankee Doodle Road /Promenade Avenue intersection and the median closing (right -in /right -out only) at the Yankee Doodle Road /O'Leary Lane intersection. ➢ On June 3, 2014, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure (2015- 2019). Included in the 5 -year CIP were the traffic signal and roadway improvements for the Yankee Doodle Road and Promenade Avenue intersection in 2016, as a joint project between the City and Dakota County. ➢ On June 17, 2014, the City Council approved the comprehensive guide plan amendment, and preliminary subdivision of CityVue Commons, a 10 -acre mixed - use development, located on the former Blue Cross /Blue Shield property on the southern leg of the Yankee Doodle Road /Promenade Avenue intersection. With the anticipated timing of this redevelopment, it was proposed to advance the signal and intersection improvements from 2016 to 2015 in concurrence with the Dakota County Transportation Department. ➢ The closure of the center median at the Yankee Doodle Road /O'Leary Lane intersection is a consequence of the installation of the traffic signal and the related improvements at the intersection of Yankee Doodle Road and Promenade Avenue. ➢ On September 16, 2014, the City Council directed staff to prepare a feasibility report considering the intersection improvements at Yankee Doodle Road/ Promenade Avenue and Yankee Doodle Road/ O'Leary Lane for the 2015 construction season. ➢ On November 18 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 16, 2014. ➢ An informal meeting was held on December 9 for the adjacent property owners and tenants to discuss the proposed improvements. Of the 23 properties notified, four people representing 3 properties attended the meeting. Issues: ➢ All property owner attendees at the Informational Meeting December 9 indicated their opposition to the median closure (right -in/ right -out only) at O'Leary Lane. See Informational Meeting minutes. Attachments: (1) PHG -1 Feasibility Report PHG -2 Informational Meeting Minutes Yankee Doodle Road/Promenade Avenue, and Yankee Doodle Road/O'Leary Lane Eagan, Minnesota City Project 1174 County Project 28-52 SEH No. EAGAN 129805 November 18, 2014 I Building a Better World for All of W1 Engineers 3 Archiwvts 1 Planners I Scientists GR'rr C Building a Better World for All of Us' November 18, 2014 John Gorder, City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Gorder: RE: Yankee Doodle Road /Promenade Avenue, and Yankee Doodle Road /O'Leary Lane Feasibility Report Eagan, Minnesota City Project 1174 County Project 28 -52 SEH No. EAGAN 129805 Attached is the Feasibility Report for signalization and intersection improvements /median closure at Yankee Doodle Road (CSAH 28) /Promenade Avenue and Yankee Doodle Road (CSAH 28) /O'Leary Lane. This is a cooperative effort of the City of Eagan and Dakota County, and also involves coordination with the proposed redevelopment on the south side of Yankee Doodle Road at Promenade Avenue known as CityVue Commons. We appreciate your support in the development of the report, and are available to discuss the contents of the report at your convenience. Sincerely, Thomas Sohrweide, PE hn odeber , P Project Manager Client ervice Ma ager jb k: \ae \e \eagan\ 129805 \4 - stud - dsgn- Insp -rpts \feasibility report\feasibility report 11 -19 -2014 fnal.docx Engineers i Architects i Planners i Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196 SEH is 100% employee -owned i sehinc.com 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax Yankee Doodle Road /Promenade Avenue, and Yankee Doodle Road /O'Leary Lane Feasibility Report Eagan, Minnesota City Project 1174 County Project 28 -52 SEH No. EAGAN 129805 November 18, 2014 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Thomas Sohrweide, PE Project Manager Date: November 18, 2014 Lic. No.: 20943 Reviewed By: John Rodeberg, PE Date: November 18, 2014 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 -5196 651.490.2000 Table of Contents Letter of Transmittal Certification Page Table of Contents Page 1.0 Overview ....................................................................................... ..............................1 1.1 Scope ................................................................................................. ..............................1 1.2 Other Considerations .......................................................................... ..............................2 1.3 Proposed Design ................................................................................ ..............................2 1.4 Easements .......................................................................................... ..............................2 1.5 Required Permits and Approvals ........................................................ ..............................3 2.0 Schedule ....................................................................................... ..............................3 3.0 Cost Estimates ............................................................................. ..............................3 List of Tables Table 1 Estimated Project Costs .......................................................... ..............................4 Table 2 Estimated Funding Breakdown ............................................... ..............................4 Table 3 Revenue Source ..................................................................... ..............................4 List of Appendices Appendix A Exhibits Appendix B Cost Estimates SEH is a registered trademark of Short Elliott Hendrickson Inc. Feasibility Report EAGAN 129805 City of Eagan, Minnesota Page i November 2014 Feasibility Report Yankee Doodle Road/Promenade Avenue, and Yankee Doo Road/O'Leary Lane Prepared for City of Eagan, Minnesota 1.0 Overview The City of Eagan and Dakota County have proposed to make improvements to Yankee Doodle Road (CSAH 28) at the intersections of Promenade Avenue and O'Leary Lane in order to address traffic flow and safety concerns, as well as to provide accommodations for the redevelopment of the property on the south side of Yankee Doodle Road and Promenade Avenue to be known as CityVue Commons. The City of Eagan will be the lead agency for the State Aid project. The timing of the project has been proposed to be accelerated to coordinate with the CityVue Commons redevelopment. Interstate Partners are the developer for the property, and they are currently working with the City to obtain final approvals. That redevelopment is proposed to include major site improvements, including renovation of the existing office building into apartments, and the addition of new retail, fast casual restaurants, a bank, and other buildings. A traffic study for the development was completed by SRF Consulting, and the developer is working with Tushie Montgomery Architects and Sambatek Engineering on the site development. This project is being coordinated with the developer, and is proposed to include improvements to Yankee Doodle Road and Promenade Avenue to specifically address the design and needs on the CityVue Commons site. A drawing of the site improvements adjacent to Yankee Doodle Road is included in the report as Exhibit No. 3. SEH met with representatives of the City of Eagan and Dakota County to review the parameters of the proposed improvement project prior to commencing work on the project, and the preliminary design included in the report is based on feedback received from the City and County. It is expected that a Neighborhood Meeting and a Public Hearing will be held in December to inform the neighborhood and other stakeholders about the proposed development and traffic control changes. As noted in the schedule below, it is proposed to construct the improvements in the summer of 2015; however, it is understood that the City, County, State, and other approvals needed may revise the proposed project schedule. 1.1 Scope The project scope and preliminary design is based on the following considerations: • Yankee Doodle Road Corridor Study (County /City 2007) • Dakota County Transportation Capital Improvement Plan (2015- 2019), and City of Eagan C I P (2015 -2019) EAGAN 129805 Page 1 • The design will accommodate a future 6 -lane roadway with right turn lanes and a trail, and will follow Minnesota Department of Transportation (MnDOT) State Aid standards. • Promenade Avenue must align on either side of Yankee Doodle Road at a proposed, new signalized intersection. Southbound Promenade Avenue north of Yankee Doodle Road will be modified to create left, through, and right turn lanes; northbound Promenade Avenue south of Yankee Doodle Road (aka CityVue Lane) will include a left turn lane as well as a through -right turn lane. • The City /County project will include the construction of the first 100 feet of Promenade Avenue south of Yankee Doodle Road, and the design information shall be provided to the CityVue Commons developer to allow for incorporation of the design into the plans for redevelopment of the site. • The median on Yankee Doodle Road at O'Leary Lane will be closed and the intersection shall be restricted to a right -in and right -out access as identified in the Yankee Doodle Road Corridor Study. • The new construction will include all ADA accommodations. • The proposed signal improvements will include count down timers for the pedestrian signals, as well as provisions for a flashing yellow left turn signal and for installing conduit to allow for future interconnecting of the traffic signal system between Lexington Avenue and Denmark Avenue. An itemized estimate has been provided for constructing the Traffic Signal Interconnect system. • The project cost will be split between the City and County on the standard 45% City and 55% County split. The CityVue Commons developer will be responsible for the costs on the south side of Yankee Doodle Road to accommodate the proposed redevelopment. 1.2 Other Considerations • The design was based on traffic generation data included in the CityVue Commons Traffic Study completed by SRF Consulting Group for the developer, dated May 21, 2014, as well as other information prepared for the developer by Tushie Montgomery Architects and Sambatek Engineering. • An analysis related to an Intersection Control Evaluation (ICE) has been completed by Dakota County. It is understood that this will be reviewed and formally included within the design phase of this project. 1.3 Proposed Design Based on the above considerations and criteria, a preliminary design for the project has been developed (see Exhibit No. 1 and 2). The design has been reviewed by City and County staff, and revised to address the comments received. An overview of the CityVue Commons redevelopment plan with the proposed improvements overlaid is also included (see Exhibit No. 3). 1.4 Easements There is a potential need for a construction easement from the developer to allow for the construction of a retaining wall on the south side of Yankee Doodle Road west of the Promenade Avenue access to the development. The final determination of the need and /or extent of the easement will be made during the design phase of the project. EAGAN 129805 Feasibility Report Page 2 City of Eagan, Minnesota 1.5 Required Permits and Approvals The following permits and approvals are anticipated to be needed for this project: • The developer will need to complete the development approval process with the City of Eagan. • Dakota County General Excavation Permit and Utility Work Permit are usually required, however those are expected to be covered as part of the City /County agreement process, according to Dakota County. • Since Minnesota Department of State Aid funding is expected to be utilized by both Dakota County and the City of Eagan, the process will follow the required MnDOT State Aid approval process. 2.0 Schedule The schedule below was developed in order to coordinate with the proposed schedule of the CityVue Commons redevelopment project. It is understood the schedule is aggressive, and it may be revised depending on the timing of submittals and approvals by the City, County, State, Developer, and others. September 10, 2014 September 16, 2014 September 19, 2014 October — November 2014 October 31, 2014 November 18, 2014 Week of December 8, 2014 December 16, 2014 December 2014 — March 2015 Spring 2015 Summer 2015 3.0 Cost Estimates Developer submits updated site plan Eagan City Council Authorization Expected Dakota County Board RBA (Request for Board Action) CityVue (Interstate Partners) plat/development approval Draft Feasibility Report completed and submitted for review by City & County staff Feasibility Report presented to City Neighborhood Meeting Public Hearing (potential authorization for Project Design services) Design, City- County and State Aid Approvals Bid Opening Construction As noted above, the project cost is proposed to be divided between the City and County based on the typical 45% City and 55% County split. The CityVue Commons developer will be responsible for the costs on the south side of Yankee Doodle Road to accommodate the proposed redevelopment, including: the new right turn lane on east -bound Yankee Doodle Road as well as the related trail realignment, and the first 100 feet of Promenade Avenue (CityVue Lane) that is proposed to be constructed as part of the City - County State Aid project. The following reflects the estimated costs for the project. A detailed, itemized breakdown of all costs are included in the Appendices: Feasibility Report EAGAN 129805 City of Eagan, Minnesota Page 3 Table 1 Estimated Project Costs Total Estimated Construction Cost $819,326.25 Contingency (15 %) $122,898.94 Project Related Costs (25 %) $235,556.30 Total Estimated Project Cost $1,177,781.49 Table 2 Estimated Funding Breakdown CityVue Commons Developer Share $400,093.63 City Share (45% of remainder) $349,959.54 County Share (55% of remainder) $427,728.32 Table 3 Revenue Source Item Project Developer City County Turn lane, trail, and entrance improvements to serve CityVue $400,093.63 $400,093.63 Commons Traffic Control Signal System and $464,312.50 $208,940.63 $255,371.87 Interconnection Improvements Turn lane realignment and improvements, O'Leary Lane $313,375.36 $141,018.91 $172,356.45 median closure and related Totals 1 $1,177,781.49 1 $400,093.63 1 $349,959.54 1 $427,728.32 Im EAGAN 129805 Feasibility Report Page 4 City of Eagan, Minnesota go 0 - Exhibits Exhibit 1 - Intersection Improvements Exhibit 2 - Intersection Improvements (Aerial) Exhibit 3 - CityVue Commons Development Plan 1 1431 M0130 336 - 3NII HOiVIN I J, < �z z P. e- w w C5 o L;j z LLj < 14' 1 IT DOS 8 MV NQLD Aa 1 li li . . ........ 1p —1 f IL J 1 1: --------------------- 3: x z i w r3 w wwa 2 w 0 cc 8 T E0 a- cr a IL Z V1. 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Tuesday, December 9, 2014 Council Chambers Attendance Russ Matthys — Public Works Director, John Gorder — City Engineer, John Rodeberg — SEH Consulting, Tom Sorhweide — SEH Consulting, 4 property owner attendees representing 3 commercial properties. (see attached sign -in sheet). Presentation of Project Details Gorder welcomed the property owners, and presented the history and background of the project, including the 2007 Yankee Doodle Road Corridor Study, approved by the City and County, that identifies the signalization of the Promenade Avenue intersection and the median closure at O'Leary Lane for safety and mobility purposes. Gorder also provided information regarding the CityVue development (former Blue Cross/ Blue Shield offices), - including schedule and the planned interconnection of the CityVue parking lot with existing businesses to the east. Rodeberg provided project details regarding the proposed signalization and closure on Yankee Doodle Road. Questions/ Comments 1. All property owner attendees indicated their opposition to the median closure (right -in /right -out only) at O'Leary Lane. They feel the closure will be detrimental to business, to the point of possible closures. They feel a % intersection (allowing left turns from westbound Yankee Doodle Road onto O'Leary Lane) would provide adequate access for the area. The County access spacing guidelines and the 2007 Corridor Study identifies this closure to provide increased safety and mobility for Yankee Doodle Road. The spacing of the westbound left turn lane at O'Leary Lane is in close proximity to the westbound left turn lane at Promenade Avenue where drivers may be confused as to which turn lane to use. Drivers may enter the O'Leary Lane left turn lane and then may realize that it's not their desired Promenade Avenue left turn lane, and attempt to merge back into westbound Yankee Doodle Road traffic, which is an unsafe movement. Also, the mobility of Yankee Doodle Road is reduced when there are multiple left turn movements slowing down to enter the turn lanes. The length of the westbound left turn at Promenade Avenue may also need to extend back into the O'Leary Lane intersection to meet required County State Aid standards. A variance from State Aid may be required to accommodate. City staff will check with County. If a % intersection would be constructed at O'Leary Lane, an island, similar to the one at Yankee Place and Yankee Doodle Road, would need to be constructed to restrict left turn movements from O'Leary Lane. 2. How about a % intersection in the interim until Yankee Doodle Road is expanded from a 4 -lane to 6 -lane roadway in the future? City staff will discuss the possibility with County staff. (City staff is awaiting a response from Dakota County staff) 3. Will a U -turn movement (westbound to eastbound) be allowed with new traffic signal at Yankee Doodle Road /Promenade Avenue? Yes, such movement would be anticipated. This would provide access for those westbound Yankee Doodle Road drivers wishing to access O'Leary Lane. 4. Culver's owner Clint Racine is not in favor of a CityVue development service drive connection to the Culver's parking lot. He feels entering traffic from CityVue from the west will "go against the grain" of the Culver's parking lot traffic circulation. A parking lot and service drive interconnection would provide access for existing properties along O'Leary Lane ( Culver's, Valvoline Rapid Oil, O'Reilly Auto Parts) to the signalized intersection at Promenade Avenue. The City has required that the CityVue development pursue options for interconnections with these properties. The developer, Interstate Partners has indicated that they have discussed the potentials of these interconnections with the property owners. S. All property owner attendees feel a Yankee Doodle Road eastbound right turn lane should be provided at O'Leary Lane as part of this project. City staff also feels there is a benefit to the mobility and safety of the intersection. It is not currently included in the project scope, but City staff has discussed the possibility with County Transportation staff. This element can be added to the project as an amendment to the joint powers agreement with the County. The meeting adjourned at 4;30 p.m. City ot8akau Yankee Doodle Road Intersection Improvements City Project 1174 County Project 28 -52 Informational Meeting Tuesday, December 9, 2014 3:30 p.m. Council Chambers NAME ADDRESS PHONE 2. ��� i i ��� �tl✓��� FF / X12 _ --3 3. S our ck , 3 Lt `7 D \YJ,y�o !:2:n j b n �y (�2 (c,l2 `7 et cl 5-q(09 4. 911W C/��//t�C� .� `�'�- 0 �L�G;9/��/ zw.dc r 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. AEEL- City of Eagan Memo TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: DECEMBER 15, 2014 SUBJECT: ADDITIONAL INFORMATION / DECEMBER 16, 2014 CITY COUNCIL MEETING PUBLIC HEARING Item G. Project 1174, Yankee Doodle Road/ Promenade Avenue/ O'Leary Lane - Intersection Improvements Business representatives and property owners have submitted letters objecting to the median closure in Yankee Doodle Road at the intersection with O'Leary Lane as part of the proposed improvements. In lieu of a closure, a modification of the proposed design is being suggested to allow a % intersection. Staff will address this objection and requested design modification as part of the public hearing. /s/ David M. Osberg City Administrator Honorable Mayor Maguire and Members of the City Council City of Eagan 3330 Pilot Knob Road Eagan, MN 55122 I150 Yankee Doodle Road Eagan, MN 55121 Dear Honorable Mayor and Members of the City Council: t: 651- 454 -0004 f: 651- 454 -0481 In follow up to the informational meeting on December 9, 2014, we want to thank you and your staff for sharing the plans for Yankee Doodle Road. Although we support the new signalization at Promanade Avenue and the proposed redevelopment of the Blue Cross property, we would like to formally go on record that we object to the full median closure at O'Leary Lane as this will cause significant harm to our businesses and our property value. We respectfully ask, as a compromise to leaving the median open, that a Y4 access be provided at Yankee Doodle Road and O'Leary Lane. The west bound Yankee Doodle Road to south bound O'Leary Lane turn lane already exists and this would allow for this movement to continue. However, by limiting access to %, customers leaving our businesses would no longer be able to exit onto west bound Yankee Doodle Road which appears to be a reasonable compromise. Again, we are in full support of the proposed new development so long as it does not have a negative impact on our access. We have made significant investments in Eagan based on having reasonable access. We hope the City will support us in our effort to maintain reasonable access and not allow the County to cause harm to business and property values. Thank you again for your consideration. Sincerely, MINNWEST BANK Bruce oma, egional President I:\CM 28 LP \CityofEaganitr (Access Proposal 12- 14).do" Luverne — Downtown I Luverne — Highway 75 I Beaver Creek I Tracy I Slayton I Lake Wilson I Ortonville Redwood Falls — Downtown I Redwood Falls — East I Belview I Danube I Gibbon I Marshall I Morton St. Cloud I Rochester I Hammond Montevideo — Downtown I Montevideo — Highway 7 I Dawson I Champlin I Eagan I Minnetonka I Sioux Falls I Sioux Falls — East MoneyLine: I -888 -616 -2265 1 www.minnwestbank.com I Member FDIC December 12, 2014 PI -�ION� [65'1 ] 452 -2302 M F C Fax; (651 ] 452 -2662 www.mfcproperties.com PROPERTIES CORPORATION Honorable Mayor Maguire and Members of the City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Honorable Mayor and Members of the City Council: In follow up to the informational meeting on December 9, 2014, we want to thank you and your staff for sharing the plans for Yankee Doodle road. Although we support the new signalization at Promanade Avenue and the proposed redevelopment of the Blue Cross property, we would like to formally go on record that we object to the full median closure at O'Leary Lane as this will cause significant harm to our businesses and our property value. We respectfully ask, as a compromise to leaving'the median open, that a 4 access be provided at Yankee Doodle Road and O'Leary Lane. The west bound Yankee Doodle Road to south bound O'Leary Lane turn lane already exists and this would allow for this movement to continue. However, by limiting access to %, customers leaving our businesses would no longer be able to exit onto west bound Yankee Doodle Road which appears to be a reasonable compromise. Again, we are in full support of the proposed new development so long as it does not have a negative impact on our access. We have made significant investments in Eagan based on having reasonable access. We hope the City will support us in our effort to maintain reasonable access and not allow the County to cause harm to business and property values. Thank you again for your consideration. Sincerely, MFC PROPERTIE CORPORATION Ilk Bruce A. Miller,` CCIM Vice President I : \CM 26 LP \CitgofEaganitr (Access Proposal 12.14).doex PROPERTY OWNERSHIP •--*- DEVELOPMENT —4— PROPERTY MANAGEMENT —`.- BROKERAGE YANKEE 84UARE OFFICE 11 • 3470 WASHINGTON DRIVE • SUITE 102 • EAGAN, MN 55122 IINNIIII 111i'll 111113,10 In December 15, 2014 Honorable Mayor Maguire and Members of the City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Honorable Mayor and Members of the City Council: We respectfully ask that a three - quarters access be provided at Yankee Doodle Road and O'Leary Lane. The west bound Yankee Doodle Road to south bound O'Leary Lane turn lane already exists and this would allow for this movement to continue. However, by limiting access to three- quartaers, customers leaving our businesses would no longer be able to exit onto west bound Yankee Doodle Road which appears to be a reasonable compromise. We are in full support of the proposed new development so long as it does not have a negative impact on our access. We have made significant investments in Eagan based on having reasonable access. We hope the City will support us in our effort to maintain reasonable access and not allow the County to cause harm to business and property values. Thank you again for your consideration. Sincerely, t tJ yle LLC Elder Elder Doyle LLC 1120 E. 8011, Street Bloomington, MN 55420 612.845.4112 Agenda Information Memo December 16, 2014, Eagan City Council Meeting OLD BUSINESS A. Approve 2015 General Fund Budget and Property Tax Levy Action To Be Considered: Approve the General fund budget of $31,236,900 and approve a resolution adopting the final 2015 general levy of $30,221,113 Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ The State requires cities over 2,500 in population to hold a public hearing on their proposed budget and tax levy for next year. The public hearing was held on December 2nd and closed by the City Council. No public comment was heard at the meeting. ➢ On December 2, the City Council set tonight, December 16, for the 2015 General Fund budget and general Tax Levy consideration. ➢ Staff received 1 comment subsequent to the December 2 meeting. ➢ One resident noted a decline in snow removal services and that the City is aging. He suggested that City Council should consider increasing the tax levy in future years to address these concerns. Assistant Finance Director Feldman informed the resident that the 2015 Budget contemplates an adjustment to the service level to address the snow removal concern. ➢ The 2015 General Fund budget stands at $31,236,900, a 3.6% increase over 2014. Since the time the General Fund expenditure budget was reviewed in August, no adjustments have been made. ➢ The 2015 property tax levy is $30,221,113, a 3.9% increase over 2014. Attachments: (1) OBA -1 Resolution adopting the final 2015 levy. RESOLUTION CITY OF EAGAN LEVY OF PAYABLE 2015 REAL ESTATE TAXES WHEREAS, a regular meeting of the City Council of the City of Eagan, Dakota County, Minnesota, was held on December 16, 2014, at 6:30 p.m., at the Eagan Municipal Center, all members being present, WHEREAS, upon motion by Councilmember Councilmember and seconded by NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eagan, Dakota County, Minnesota, hereby is on record approving and certifying the levy of Real Estate Taxes for Eagan, Minnesota, which taxes are payable in 2015 as follows: General Revenue: General Fund $ 23,701,100 Special Revenue — Parking Ramp 60,000 Equipment Revolving Fund 1,187,722 Major Street Fund 2,974,396 General Facilities Renewal /Replacement Fund 326,026 Parks System Development and Renewal/ 450,941 Replacement Fund Fire Apparatus Fund 195,724 Subtotal General Revenue 28,895,909 Debt Service: 2009A Equipment Certificates 73,332 2010A Equipment Certificates 56,801 2012B Equipment Certificates 74,143 Community Center /Central Park bonds 1,120,928 Subtotal Debt Service 1,325,204 Total City -Wide Levy 30,221.113 Dated: December 16, 2014 CITY OF EAGAN CITY COUNCIL IIn Its Mayor Attest: Its Cleric CERTIFICATION I, Christina Scipioni, Cleric of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 16th day of December, 2014. Christina Scipioni, City Cleric