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08/06/1991 - City Council RegularF . ' 7 , Hr-, - ,,......... , AGENDA 14ItGULAR MEETING �y GAN CITY COUNCIL _ \,*•. EAGAN, MINNESOTA ` MUNICIPAL CENTER BUILDING • � �' `� "'�` `� ` AUGUST 6, 1991 ( ft, , :. _ "0<-..°� , 6:30 P.K. I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE (BLUE) II. 6:35 - ADOPT AGENDA .& APPROVAL OF MINUTES (BLUE) III. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE) 9 A. PARKS & RECREATION DEPARTMENT 1. Recommendation for Rahn Park - Softball Field #2 IV. 6:55 - CONSENT AGENDA (PINK) A. PERSONNEL ITEMS 1 /S B. LICENSES, Plumbers 7 C. ADJUSTMENT, 1991 General Fund Budget /D D. CONSIDERATION of City of Eagan Vision Statement 13 E. CONSIDER Adoption of Long-Range Goals /5 F. CONSIDER Adoption of Economic Development Goals, GO G. EXTENSION of Contract for Janitorial Services, Dakota, Inc. a a H. RESIGNATION of Member Becky Newell and Consideration of Replacement, Airport Relations Committee c2 ' I. RESIGNATION of Member Christy Clapp and Consideration of Replacement, Economic Development Commission Illi J. RESIGNATION of Member Michael T. Vogel and Replacement with Alternate, Advisory Parks, Recreation and Natural Resources Commission ,30 K. AUTHORIZATION to Waive Penalty on Independent School District #196 Assessment Payment 3/ L. RECOMMENDATION, Airport Relations Committee, MAC Stage 3 Working Group 31 M. AGREEMENT, Public School Inspection, State of Minnesota Department of Public Safety and City of Eagan Fire Department 37 `.N Curbside Recycling Container Bid Authorization 0. RECEIVE Assessment Roll/Order Public Hearing, Delinquent Utility Bills t,/q P. CONSIDER Parking Restrictions, Ashbury Road and Blue Cross Road .0 Q. VACATE Drainage and Utility Easements, Receive Petitions/Order Public Hearing (Lots 7-9, Block 1, Manor Lake 1st and Lots 1 & 2, Block 5, Manor Lake 2nd Addition . R. PROJECT 619, Receive Petition/Order Feasibility Report (Saddle Horn Addition - Streetlights) 56 S. CONTRACT 90-06, Approve Final Payment/Authorize City Maintenance (Effress, Cray & Coventry Pass 2nd Addition - Storm Sewer) 254 T. PROJECT 611, Receive Feasibility Report/Authorize Detail Plans (Well #16) 5:? U. FINAL PLAT, Kingswood 5th Addition 6,0 V. FINAL PLAT, West Publishing 5th Addition SI. u. G.t�� ,. ----,-<, -kL' ' .''`` `( to v W. FINAL PLAT, Diffley Commons , (,t/ X CONTRACT 91-07, Change Order #2 (1991 Sealcoating Program) (,5 Y. CONTRACT 91-03, Change Order #1 (Elrene Road) _ , V. X7:00 - PUBLIC HEARINGS (SALMON) 1ltt 11r ,, 4,6 A/ PROJECT 609, Cliff Road and Rahncliff Road Upgrade 1,t, B. VACATE Portion of Drainage and Utility Easements for Lot 4, Block 1, Sunrise Hills 2nd Addition 1110/ C. VACATE Portion of Drainage and Utility Easements for Lots 1 & 2, Block 1, Eagandale Center Industrial Park 8th Addition 7% D. VACATE Portion of Drainage and Utility Easements for Lots 8, 9, and 10, Overview Estates Replat VI. OLD BUSINESS (ORCHID) 7y A. PROJECT 601, Approve Detail Plans (Lexington Avenue/Lone Oak Road - Intersec Reconstruction and Signalization) P/ B. RENEWAL, 1991 Trailer Permits for Fritz and Isaacson C7/ C. CONSIDER Direction for Ice Arena/Outdoor Swimming Pool Facility and Additional Athletic Fields VII. NEW BUSINESS (TAN) //A A. PERMITS, Special Hunting On Agricultural Property //1 B. CONSIDER Change in Mayoral Term of Office from Two-Years to Four Years 6/ ,� C. RECOMMENDATION, Parks, Recreation and Natural Resources Commission Regarding Petition to Improve Pond JP-30.1 v7.5 l D. SCHEDULE Public Hearing for September 16 to Consider Expansion of the Project Area for the Existing Unisys Tax Increment Financing District 33 E. LICENSE, On-Sale Liquor, Familias Restaurant on 7th, Inc. , New Owners of Durnings Restaurant, Cedar Avenue and Cliff Road ;�51 F. Building Permit Issuance, Parcel #066-75, Located Along the South Side of Unimproved Taconite Trail, in the SE 1/4 of Sec 20 rt[�G. SPECIAL USE PERMIT, Dakota, Inc. , to Allow Temporary Directional Signs for the Dakota // Fun Fest, September 21 and 22 r4(Et=mVARIANCE, ( Joseph M. Miller Construction, of 10' to the Required 30' Front Yard Setback . Located on Lots 4, 5, and 6, Block 4, Sunrise Hills Addition I. COMPREHENSIVE GUIDE PLAN AMENDMENT, Semper Holdings, Changing the Land Use Designation from PF (Public Facilities) to CPD (Commercial Planned Development) and a REZONING to a new Planned Development District with Specific Uses on Approximately Ten Acres Located Along the South Side of Cliff Road, West of Rahn Road, in the NE 1/4 of Section 31 \q\ J. CONDITIONAL USE PERMIT, Lexington Standard Company, to Allow Outdoor Storage on s 33 and 34, Block 2, Eagandale Center Industrial Park Located Along the South Sid of Trapp Road in the NE 1/4 of Sec 3 (Request to Continue Indefinitely) ) -l3 K. CONDITIONAL USE PERMIT, Crosstown Sign, to Allow a Pylon Sign and a VARIANCE to the 300' Spacing Requirement on Lot 3, Robert O'Neill Homestead Addition Located at 2815 r Dodd Road in the SE 1/4 of Sec 2 .204 L. CONDITIONAL USE PERMIT, Tom Thumb Stores, to Allow Outdoor Storage on Lot 1, Block 1, Bicentennial Addition, Located along the South Side of Yankee Doodle Road in the NE 1/4 of Sec 16 22tCp M. PRELIMINARY PLAT, Oak Cliff 6th Addition/Federal Land Company, Consisting of Six Lots on Approximately 7.9 NB (Neighborhood Business) Zoned Acres Within the Winkler Jackson Planned Development and a CONDITIONAL USE PERMIT to Allow an Automotive Service Station in a NB District Located Along the SW Intersection of Cliff Road and Slater Road in the NW 1/4 of Sec 31 O S 1 N. Single Family Mortgage Bond Restructuring VIII. ADDITIONAL ITEMS (GOLD) A. PROJECT 609, Approve Detail Plans and County Cost Participation Agreement (Cliff Road and Rahncliff Road Upgrade) IX. ADMINISTRATIVE AGENDA (GREEN) R. VISITORS TO BE HEARD (for those persons not on agenda) XI. ADJOURNMENT III MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS • FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 1, 1991 SUBJECT: AGENDA INFORMATION FOR THE AUGUST 6, 1991 CITY COUNCIL MEETING *Dan.............................................. After approval is given to the August 6, 1991 City Council agenda and regular meeting minutes for the July 16, 1991 meeting, the following items are in order for consideration. DEPARTMENT HEAD BUSI14ESS A. PARKS AND RECREATION DEPARTMENT Item 1. Recommendation for Rahn Park - Softball Field #2--The City Council and Advisory Parks, Recreation and Natural Resources Commission had previously discussed concerns raised by a resident adjacent to the above referenced softball field relative to • softballs landing in the resident's back yard. Staff has been reviewing the causes of the problem as well as alternative means of addressi it. This review is outlined in the memorandum enclosed on pages°? through for your review. The staff's memo outlines four potential options with respect to mitigating this problem. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny one of four mitigative options relative to the situation at Rahn Park - Softball Field #2. • 1 __ MEMORANDUM • TO: TOM HEDGES, CITY ADMINISTRATOR ti FROM: KEN VRAA, DIRECTOR OF PARKS & RECREATION DATE: JULY 19, 1991 RE: RAHN PARK - SOFTBALL FIELD #2 BACKGROUND Staff has previously addressed a memorandum to the City Council regarding four possible options to alleviate the problem of softballs landing in the backyard of an adjacent resident, Dave Weiss. Those four options under review were: 1. Moving the infield, home plate and backstop further back. 2. Extending the height of the outfield fence. 3. Installing a new fence on the property line. 4. Enclose the field within a fence and control the access to the park. REVIEW • It was staffs expectation to have a full season to review the four possible alternatives. However, it appears that the resolution of this issue is of timely importance and a complete and thorough review is not able to be completed. The collective opinion of staff, park attendants and umpires is that the source of the problem of balls going into the yard of the adjacent residents has two contributing forces. Generally speaking, the incidents of balls over the outer fence are typically the result of individuals practicing, rather than occurring during game situations. It appears as if there is a direct correlation between balls in the yards and the strength of winds from the southeast. While an occasional home run has been hit over the outfield fence during a game situation, it has occurred when there are strong winds carrying the ball out. On calm days,the average ball player is not able to clear both fences - that is the outfield and the homeowners fence, but with a strong wind a routine plop flight can become the "home run" ball that is carried out over the outfield fence. If the average player becomes a skilled player, which occurs in non-game situations, the situation is ripe for balls going over and into adjacent back yards. • a P SOFTBALL ISSUE PAGE TWO OPTIONS A close review of a possible movement of the backstop and home plate shows that the field could be moved back no further than 8 feet. As the result of an existing trail, parking lot and topography, it would be too significant of a constraint to overcome. Staff does not believe that the distance of eight (8) feet is sufficient to rectify the problems that are occurring. Although a cost estimate was not performed it is obvious that this would be the most expensive of the four options as it would include demolition and re-installation of the backstop, the single most expensive element within the cost structure. Further, it would also require demolition and re-location of trail, sideline fence, concrete players bench/pad. For these reasons, staff believes it should be the least likely option selected. The second option extends the height of the outfield fence. Staff believes this to be a logical solution to the reduction of the balls flying out of the field. However, the question remains what height that fence should be extended? It was here that staff hoped for more time to determine that factor. It would appear that the extension of the fence would have to be at least four feet to have any significant impact. The question remains - would four feet be enough to improve the situation? It would not be necessary to extend the entire outfield fence. It would only be that portion extending from right center to left center field where the radius touches on a tangent with the adjacent homes. This option is somewhat similar • to option #3. Option #3 would result in a new fence on the property line. This option has an advantage over Option #2, because of the increase in height in topography which occurs along the back property lines. This natural berm is an obstacle that the softballs would have to overcome. While this berm is of variable height, portions of it are over 3 ft in height over the existing fence, therefore construction of an 8 ft fence along the property line would be greater than the doubling of the height of the outfield fence currently in place. In addition, there is the advantage of additional distance. Cost for installation of an 8' to 10' fence, 200 ft long is approximately $3,700. Option #4 would be for a complete enclosure of the field, with a controlled gate access. This controlled access would mean that only at such times as there are league games, or scheduled use from the department,would the gates be open and the field available. Due to the fact that the majority of the problems appear to be centered around practice usage, f it is felt that control of the field for game situations only would alleviate this problem. Obviously, one negative factor of this effort would be that people might still climb over the / fence to use the field. This is a sometime occurrence at our two existing baseball fields./ • 3 SOFTBALL BALL ISSUE PAGE THREE 41. Staff projects the costs of enclosing the field at $9,400. The cost is broken down as follows: 360 lineal ft of fence - plus 160 lineal ft of maintenance strip. In addition, it would include two (2) pedestrian gates and one (1) double wide maintenance access gate. (Note: Cost estimates are based on contract prices submitted in 1988 for fence work performed within the department) Staff spoke with Mr. Weiss approximately two (2) weeks ago, and he said that he favored the controlled access alternative,versus either of the other three options. Staff has not been in contact with Mr. Weiss pending direction from the City Council. COMPLETION OF WORK If the City Council provides direction to pursue either of the options, it is possible for the department to secure quotes in ten to fourteen days. Staff believes that work could be completed within 15 working days once the contractor begins the work effort. FOR COUNCIL ACTION It would be appropriate for the City Council to select one of the four options presented for • resolution of this problem. KV/bls S Agenda Information Memo Cift\ August 6, 1991 City Council Meeting IPONSENT AGM* • There are twenty-five (25) items on the agenda referred to as Consent Items requiring one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Additional Items unless the discussion required is brief. PERSONNEL ITEMS A. PERSONNEL ITEMS Item 1. Seasonal Maintenance Workers—Because of the long period between Council meetings and the resignations of a number of seasonal maintenance workers, it was necessary for City Administrator Hedges to approve the hiring of the following seasonal maintenance workers: Seasonal Street Maintenance Worker: Jay Laramy • Seasonal Park Maintenance Workers: Kevin Carlson Gregory Handwerk Richard Kittel This item is informational and no action is required on the Council's part. PLUMBERS LICENSES B. Licenses, Plumbers--City Code requires annual licensjng of all plumbing contractors operating within the City of Eagan. Enclosed on page 4, is a list of those contractors whose applications are in order for consideration by the City Council at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the plumbers licenses as presented. • • PLUMBERS LICENSES AUGUST 6, 1991 1 . Wayne Dauwalter Plumbing 2. Erickson Plumbing, Heating & Cooling 3. Hutton & Rose, Inc. 4 . Larry's Plumbing, Inc. 5. Reilly Plumbing, Inc. 6. Richie 's Plumbing 7. Team-South Minneapolis Plbg. & Htg. 8. Plumbing & Heating Economizer, Inc. 9. Courteau Plumbing • • 6 Agenda Information Memo August 6, 1991 City Council Meeting 1991 BUDGET ADJUSTMENT C. Adjustment, 1991 General Fund Budget—Enclosed on pages P necessary necessa through 9 you will find a memorandum from the Finance De artment relative to mad cations of the 1991 General Fund Budget relative to program activities not anticipated at the time of the budget preparation last year. In all cases, the expenditures relate either to donated funds or project revenues also not anticipated by the budget or cable television franchise fees. In none of the cases, is an additional burden placed on previously dedicated general fund revenues. ACTION TO BE CONSIDERED ON THIS ITEM: To approve adjustments to the 1991 General Fund Budget as presented. • • • MEMO TO: FINANCE DIRECTOR/CITY CLERK VANOVERBEKE FROM: ASSISTANT FINANCE DIRECTOR DAMLO • DATE: JULY 29, 1991 SUBJECT: 1991 GENERAL FUND BUDGET ADJUSTMENTS Consideration should be given to the following line item account budget adjustments to reflect certain activity which has occurred in 1991, as specified below. D.A.R.E Revenue Account 01-3850-000-00 Increase $ 150.00 Expenditure Account 01-4220-161-11 Increase $ 150.00 This activity relates to the Police Department DARE program, and reflects expenditures for April-June, 1991. The amount will be deducted from the 1990 Lion's Club donation which was recorded in a deferred revenue account, leaving a balance of $2,688.74. Police Canoe Out-Reach Project Revenue Account 01-3850-000-00 Increase $ 1,300.00 Expenditure Account 01-4328-163-11 Increase $ 1,300.00 This activity relates to the Canoe Out-Reach program conducted by the • Police Dept. , utilizing funds from a $2,000 donation from West Publishing received 5/24/91 and recorded in a deferred revenue account. Police Law Enforcement Television Network Revenue Account 01-3980-000-00 Increase $ 5,860.00 Expenditure Account 01-4345-150-11 Increase $ 5,860.00 This relates to the monthly service fee for the Law Enforcement Television Network, based on $488/month for 12 months. At its 9/18/90 meeting, the City Council approved the use of Cable TV retained franchise fees for this purpose, but this amount was not reflected in the 1991 Budget as adopted. Park Department - Arbor Day Revenue Account 01-3850-000-00 Increase $ 200.00 Expenditure Account 01-4530-000-32 Increase $ 200.00 To reflect a $200 donation from Eagan Garden Club received 7/18/91 for the Arbor Day program. • 1991 BUDGET ADJUSTMENT MEMO • PAGE 2 - Revenue Account 01-3850-000-00 Increase $ 2,340.00 Expenditure Account 01-4350-000-32 Increase $ 1,790.00 Expenditure Account 01-4250-000-32 Increase $ 550.00 To reflect the $2,339.95 donation from First Bank Eagan received 5/28/91 for cost of posters and seedlings for Eagan Arbor Month. Park Department - Tree Sale Revenue Account 01-3581-000-00 Increase $ 10,900.00 Expenditure Account 01-4840-000-32 Increase $ 10,900.00 Increase to both revenue and expenditure based on actual activity level from tree sale. The effect of these adjustments will increase the 1991 General Fund Budget by $20,750, for a new revised total of $10,992,740. • • 4110 4,5" 1 Agenda Information Memo August 6, 1991 City Council Meeting • EAGAN VISION STATEMENT D. Consideration of City of Eagan Vision Statements- Enclosed on pages /1 through is a copy of the revised vision statement originally developed as a part of the Council/staff retreat in February and revised and modified at the special City Council meeting of Monday,July 29. The vision statement provides an overview of the Council and staffs conceptual approach to its values and priorities. While the statement is anticipated to be a long range planning tool, it will be revisited on a regular basis for purposes of keeping it applicable and vital. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the City of Eagan vision statement as presented. • • / a CITY OF EAGAN VISION STATEMENT 8/6/91 VIEW OF MISSION The City of Eagan exists to serve the needs and interests of its present and future citizens by providing quality public services, personal and property protection, a healthy environment, a stable tax base, attractive amenities, a sense of community and ethical representation. The City will endeavor to reflect community values in an effective, responsible, efficient and visionary manner. VIEW OF CONSTITUENTS The City of Eagan considers everyone with whom it interacts as a constituent and as a customer. First and foremost among these customers is its citizens. To serve its customers, the City is committed to equal representation, personal dignity, the value of diverse opinions, democratic participation and importance of honest feedback. In its interactions with citizens and all other constituents, the City of Eagan is committed to the qualities of fairness, openness and responsiveness. Quality customer service will be central to all interactions with the City. VIEW OF SERVICE DELIVERY SThe City of Eagan is committed to being responsive in meeting the needs of the community within the fiscal parameters the community will support. Services will be provided effectively and efficiently for the quality and level of service desired by the public, through the employment of highly-qualified,creative,dedicated employees and the application of the highest standards of responsible fiscal management. VIEW OF QUALITY OF LIFE The City of Eagan encourages the maintenance and enhancement of all aspects of its quality of life. This includes its commitment to economic opportunity, educational excellence, efficient service delivery, environmental integrity, recreational variety, attractive neighborhoods and community pride. VIEW OF THE ENVIRONMENT The City of Eagan will proactively protect its natural environment. The land,water and air, as well as the things which live in them and on them, are important assets to be preserved and enhanced for our own enjoyment and well-being and that of future generations. The City's role with respect to the environment shall be that of active steward and conservator. Pollution, abuse of the environment and unnecessary modifications of the environment will be opposed. The City, collectively and individually, will endeavor to maintain the 1110 environment, mitigate impacts on it and enhance it to the extent possible. /1 VIEW OF DEVELOPMENT The City of Eagan is committed to encouraging and fostering orderly, high-quality • development and redevelopment. The City will maintain a balanced variety of housing types, diversity of commercial and industrial development and effective integration of land use types. Eagan is planned to be a fully developed city in the future and efforts will be made to effect that growth in a rational, deliberate manner in the best interests of all residents, both present and future. The City will maintain its standards while recognizing the need to be sufficiently flexible and creative to permit quality development to occur. VIEW OF ECONOMIC VITALITY The City of Eagan recognizes the need to foster an attractive and desireable business environment in order to ensure employment opportunities for its citizens, a strong tax base, retail services for its citizens and economic opportunities for entrepreneurs. The City of Eagan will encourage the formation of head of household jobs, clean industries, economic diversity, commercial stability and effective relationships with the regional, state, national and international economies. VIEW OF ROLE IN THE REGION AND STATE II The City of Eagan recognizes the importance and value of intercommunity and intergovernmental relationships in the advancement of the interests of its constituents. In this regard,the City is committed to active participation in activities and organizations which further these interests. The City is further committed to balancing its interests with the needs of the region and the state and will conduct its affairs in a manner that recognizes the interests of its neighbors. VIEW OF IMAGE The City of Eagan will encourage community identity and community and neighborhood pride by fostering an image of quality in its built environment and excellence in its services and amenities. VIEW OF THE FUTURE The City of Eagan recognizes that its future is shaped by the decisions made today. It is also bounded by current circumstances and their dynamics over time. While growth and economic vitality continue, services must continually adapt over time to meet the changing needs of a diverse population, technological change and a global, service-based economy. To meet these needs, the City must plan with vision, encourage balanced services and welcome orderly change. • /a2N Agenda Information Memo II August 6, 1991 City Council Meeting EAGAN LONG RANGE GOALS E. Consider Adoption of Long Range Goals—As a step toward implementation of the City's vision statement, a set of long range goals has been prepared which was reviewed by the City Council at the July 29 workshop. It is anticipated that these goals relate to approximately a five year time frame but that they will be reviewed on an annual basis to cons' er updates and modifications. A copy of the long range goals is enclosed on page for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Eagan's long range goals as presented. 0 III /3 EAGAN LONG RANGE GOALS Goal 1: To treat the city's citizens as customers in a fair, open 110 and responsive manner respecting their personal dignity and uniqueness of each individual. Goal 2: To provide needed municipal services in a high quality cost effective, efficient, innovative and responsive manner. Goal 3: To foster an environment of citizen involvement and commitment that results in a high quality of life for the citizens of the city. Goal 4: To be a trusted steward and conservator of the city's natural environment, minimize impacts, and enhance it where possible. Goal 5: To insure that the city's future residential, commercial and industrial development is well planned, of high quality and guided by the city's values. Goal 6: To foster a positive business environment that insures employment opportunities, a strong tax base and a healthy private sector economy. Goal 7: to be an active participant and maximize cooperation and 40 collaboration in regional and state affairs balancing the city's interests with the needs of our neighboring cities, the region and state. Goal 8: To encourage community identity and pride. Goal 9: To provide visionary leadership that is guided by the values as reflected in our mission statement and meets the changing needs of our city and its citizens. Goal 10: To provide a positive work environment for city employees that recognizes the changing role of the city's professional staff. II Agenda Information Memo August 6, 1991 City Council Meeting • ECONOMIC DE LOPMENT GOALS F. Consider Adoption of Economic Development Goals—Also at the July 29 workshop, the City Council reviewed the economic development goals,targets and tools as prepared by the City's Economic Development Commission as an extension of the economic development vision prepared at the 1991 retreat. A copy of the economic development goals is enclosed on pages through /y for your review. ACTION TO BE CONSIDEERED ON THIS ITEM: To approve the City's economic development goals as presented. • • • /6 CITY OF EAGAN ECONOMIC DEVELOPMENT GOALS 8/6/91 1. Retain, Expand and Diversify Tax Base Keep residential property taxes as low as possible through broad, substantial tax base Limit adverse effects to community's revenue position due to economic conditions Achieve economies of scale available for larger concentrations of property value 2. Retain, Expand and Diversify Employment Base Provide job opportunities for Eagan residents Limit dependence on narrow job categories Enhance buying power for Eagan businesses' goods and services 3. Enhance the Image and Visibility of the City - Encourage sense of community and community identity through recognition of City as economic activity center, corporate headquarters, etc. Enhance external image of City as economic destination, corporate center, etc. Develop identity as major economic center in addition to the Minneapolis/St. Paul central business districts as Bloomington/494 strip is doing. 4. Attract Primary Dollars from Outside the Community - Produce goods and services sold outside of the community in regional, statewide, national and international • markets such that dollars are brought into the community and not just circulated within it. Improve Eagan's ability to attract shoppers and service users from outside of the community from the freeway and highway system. 5. Retain, Expand and Diversify Retail and Service Facilities for Eagan Residents, Employees and Businesses Create massings and synergies of retail activity Provide a broader spectrum of locally available choices in the areas of retail goods and services to reduce the outflow of Eagan dollars to other communities and to reduce Eagan residents' dependence on long car trips for goods and services. 6. Create Massings of Economic Activity Create focuses and areas of commercial/industrial, retail and hospitality/entertainment activity that will natually encourage related and spin-off businesses. Encourage substantial development of existing economic activity areas within context of Comprehensive Land Use Guide Plan. 1111 /� ECONOMIC DEVELOPMENT TARGETS 1. Commercial/Industrial Encourage Head of Household Job Formation Attract Clean Industry/Manufacturing - Attract Service Industries - Encourage Expanded Business Service Sector - Promote Eagan as Location for Headquarters and Branches of Major Companies 2. Hospitality Attract Visitors and Tourism - Visitors and Convention Bureau Capitalize on Mall of America Market and Traffic - Expand Lodging Opportunities for Local Businesses 3. Retail Capitalize on Mall of America Market and Traffic Explore Other Regional Market Opportunities - Attract Larger/Major Anchors Encourage Big Ticket Retail such as Auto and Marine Specifically: Men's and Women's Fashions - Upscale Grocery Department/Junior Department Stores Furniture - Full-Service Sporting Goods - Electronics Office Supplies/Stationary Camping Outfitters - Hobby and Crafts Home Maintenance 4. Entertainment/Service Expand Available Food and Beverage Options Promote Youth-Oriented Entertainment - Attract Evening Entertainment Opportunities - Specifically: Upscale and Ethnic Restaurants Theaters Racquet Sports - Golf Facilities TOOLS FOR ECONOMIC DEVELOPMENT 1. Clear, Concise, Unified Approach to Development - The City Council, Economic Development Commission and City Staff will work together and in cooperation with the development community to achieve the common goals outlined above. Public processes will be efficient and effective to minimize impediments while insuring that the community's standards are maintained for the benefit of all Eagan residents and businesses and each new development. 2. Targeted Marketing - The City will actively solicit prospective businesses in priority categories to achieve the common goals outlined above. Direct contact and direct mail 0 will be utilized to introduce prospects to the community and promote their location within the City or specific areas within the City as appropriate. 3. Other Promotions - The City will utilize its own and other media to promote local business retention, formation and expansion and emphasize Eagan as a corporate headquarters, economic activity center, retail destination and attractive home. 4. Financial Assistance - The City will consider financial assistance to specific development projects provided that: 1) The project furthers one or more of the goals outlined above, 2) The development demonstrates financial feasibility through a review by the City's financial consultant, 3) The development demonstrates a need which can not be met entirely through conventional financing, 4) The development meets the eligibility criteria of the assistance program being requested and the City Council determines the project to be sufficiently valuable to the City to justify public assistance. The City will determine whether the proposed development is of a nature and scope appropriate for public financial assistance. Specific financing tools include: Tax-Increment Financing Redevelopment - For blighted or deteriorated developments or areas. Renovation and Reuse For deteriorating areas meeting a less restrictive blight test than for redevelopment. - Economic Development - For manufacturing, warehousing, research and development and telemarketing. Soils Correction - To correct soils conditions which would otherwise cause a property to be economically infeasible to develop. - Hazardous Waste Clean-Up - To correct and clean-up hazardous waste contamination which would cause a property to be economically infeasible to develop. - Revolving Loan Fund - The City may be able to capture certain grant or other funds to form a locally managed revolving loan fund. The purpose of such a fund would be to support local business formation and expansion through a diversified portfolio of near-market loans for gap financing for projects which achieve the City's goals but are otherwise conventionally financed. Ordinarily, loans would not exceed ten percent of a project's financing. The Fund would be administered by a Board including local bankers, business leaders and the City Finance Director. O 4 Housing and Redevelopment Authority The Dakota County HRA may coordinate certain funding programs, including federal programs, for qualified redevelopment activities. - Small Business Development Center - The Small Business Development Center at the Dakota County Technical College can assist small businesses with business development planning, employee training, access to jobs programs and federal funding programs. - Federal Programs - Small Business Administration - Loans and loan guarantees for fixed assets, working capital or facilities. State Programs - Industrial Revenue Bonds - The City can apply to the state pool for qualified development prospects for fixed assets. - Omni 504 Program - Subordinate loans to create jobs. Economic Recovery Fund - Grants/loans to local units of government for fixed assets, working capital or facilities. - Enterprise Zone Program - Tax incentive program for significant job expansion/retention. World Trade Center - Technical assistance and information network for import and export opportunities. 411 - Foreign Trade Zone - Permits duty-free processing of manufactured goods through the Minneapolis-St. Paul Area Foreign Trade Zone program. - Sales Tax Reduction - State Department of Revenue Program reduces sales tax on manufacturing equipment from 6-1/2% to 4-1/2%. Economic Development Authority/Port Authority The City may consider the formation of an Economic Development Authority under current legislation or a Port Authority under special legislation to permit public ownership of property and provide other powers for local economic development and redevelopment. • 111 Agenda Information Memo August 6, 1991 City Council Meeting • PARK SHELTER BUILDING JANITORIAL SERVICES G. Extension of Contract for Janitorial Services,Dakota Inc.—Enclosed on page__L you will find a memorandum from Parks and Recreation Director Vraa relative to the extension of the contract for Dakota Incorporated to provide janitorial services for park shelter buildings. This arrangement has worked well for Dakota Incorporated, its clients and the city and the Parks and Recreation Department would like to extend this relationship for an additional year. ACTION TO BE CONSIDERED ON THIS ITEM: To extend for one year the contract for janitorial services for park shelter buildings with Dakota Incorporated as presented. • • MEMORANDUM 11111 TO: TOM HEDGES, CITY ADMINISTRATOR FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JULY 26, 1991 RE: CONTRACT EXTENSION: DAKOTA INC. The City has had a contract with Dakota Inc. to provide janitorial services for park shelter buildings. This contract is to expire and renewal for an additional year is being recommended by staff. Dakota Inc. uses individuals challenged by disabilities to perform the work. Dakota Inc. provides all transportation, supervision and training as well as payment to each of the individuals employed. Staff has found the flexibility of Dakota Inc. to expand and contract its service to meet the changing and seasonal needs of the department as being a distinct advantage. • For Council Action: To approve a one year contract extension with Dakota Inc. for janitorial and park clean-up services. KV/nh • cs?/ Agenda Information Memo August 6, 1991 City Council Meeting AIRPORT RELATIONS COMMITTEE RESIGNATION H. Resignation of Member Becky Newell and Consideration of Replacement, Airport Relations Committee—Enclosed on pages o23 through a is a memorandum covering a letter of resignation from Becky Newell from the Eagan Airport Relations Committee. Ms. Newell is relocating with her family to the Chicago area. Staff has the name of one individual who had expressed interest in the committee at the time of organizational business in January as well as one letter from a member of the Eagan Noise Abatement Council, enclosed on page 5 ,who could be considered for this position. If the Council wishes, it can move forward with the appointment of a replacement from these individuals or request advertisement for individuals interested in this position, ACTION TO BE CONSIDERED ON THIS ITEM: To accept the resignation of Becky Newell and direct staff to prepare an appropriate correspondence recognizing her contribution and consider replacement of her position or direct staff to advertise for interested parties for membership in Airport Relations Committee. • S MEMO TO: CITY ADMINISTRATOR HEDGES • FROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: JULY 23, 1991 SUBJECT: AIRPORT RELATIONS COMMITTEE RESIGNATION - BECKY NEWELL Becky Newell and her family are in the process of moving from their home in Eagan to Chicago and, as a consequence, Becky has submitted her resignation from the Airport Relations Committee. Becky has been an extremely effective community representative as well as communicator of the City's positions to residents in her neighborhood and on the ENAC group. Her contributions will be greatly missed by the Committee and staff. It would be appropriate for the City Council to consider this resignation at its earliest opportunity. It would also be appropriate to consider how they would like the position refilled. At the present time, there is one individual remaining from January's organizational business who had indicated an interest in the Airport Relations Committee at that time. We could also advertise and/or communicate the opening to noise-affected residents if the Council were to direct. The name of the person who had expressed interest previously is Brooks C. Smith, 4797 Four Seasons Drive. 410 If you require additional information, please let me know. A k6o Ass taut to the City Administrator Attachment JH/vmd a3 • July 11 , 1991 3717 Stonewood Court Eagan , Mn . 55123 City of Eagan 3830 Pilot Knob Road Eagan , Mn .55122 Assistant to the City Administrator , Jon Hohenstein Dear Mr . Hohenstein : Due to my moving out-of-state , please accept my resignation from the Eagan Airport Relations Committee effective immediately. This has been a rewarding experience working with a professional committee interested in the quality of life in the entire City of Eagan . Thank you for your expertise in this area and willingness to provide the committee with necessary background information , pertinent current developments and a willingness to persue a wide range of avenues seeking what is best for Eagan . Sincerely, Becky Ne 11 Committe, Co-Chaff, person S • Tom Hedges July 29, 1991 City Administrator Eagan, Mn. Dear Tom, I wish to be considered for the position on the Airport Relations Committee vacated by Chair Person, Becky Newell. My background qualifications are: 1 .ENAC board member for three years. 2.Eagan citizen for thirty-two years. 3. Airport Manager and Supervisor at MSP International for the U.S. Customs Service for thirty-one years. Respectfully, c!) • Donald Grant 1275 Towerview Rd. Eagan, Mn. 55121 454-2758 • • 26 Agenda Information Memo August 6, 1991 City Council Meeting 1110 ECONOMIC DEVELOPMENT COMMISSION RESIGNATION I. Resignation of Member Christy Clapp and Consideration of Replacement, Economic Development Commission--Enclosed on page you will find a copy of a letter of resignation from commission member Christy Cl p citing job responsibilities that have diminished her ability to participate in commissi n activities. As with the previous item, staff requires direction with respect to advertisement for interested parties if council wishes to consider replacement of this position at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the resignation of Christy Clapp from the Economic Development Commission and provide staff with direction with respect to identifying names for replacement of this position. • S JUL-31-1991 15:23 FROM NWA INC TO 94548363 P.02 June 24, 1991 City Administrator Tom Hedges City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122 Dear Tom, Unfortunately, I will be unable to attend tomorrow's Economic Development Commission meeting. I was just asked to attend a 7:30 a.m. meeting for my supervisor, who has been called out of town today on business. Please extend my apologies to the other commission members, especially those on the publicity committee. I've had great difficulty attending meetings over the past several months. I accepted new job responsibilities in October that have kept me extremely focused on my work. In addition, my department is currently undergoing a reorganization under a new vice president. My duties have increased under this reorganization, and my job now includes more travel. Unfortunately, I am unable to maintain the commitment to the commission that such a position requires. It is with regret that I offer my resignation, effective immediately. I don't feel comfortable remaining on the commission unless I am able to participate fully. It wouldn't be fair to the other commissioners nor to other individuals who may be interested in serving on the commission. I will certainly miss the individuals on the commission as well as the efforts in which we were involved. I look forward to hearing about the group's and city's successes, as I'm sure there will be many. I also appreciate the support and hard work of the city staff. Re- .s, '` INS isty C app 4=K227 i . TOTAL P.02 Agenda Information Memo August 6, 1991 City Council Meeting • ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION RESIGNATION J. Resignation of Member Michael T. Vogel and Replacement with Alternate Advisory Parks, Recreation and Natural Resources Commission—Enclosed on page o2 you will find a letter of resignation from Michael T. Vogel from the APRNR Staff is recommending that Mr. Vogel be replaced by Deborah Johnson, the current commission alternate and that the alternate position remain vacant until organizational business in January, 1992. ACTION TO BE CONSIDERED ON THIS ITEM: To accept the resignation of Michael T. Vogel from the Advisory Parks, Recreation and Natural Resources Commission and appoint as his replacement, Deborah Johnson, the current commission alternate. 0 • 0.?81 i 'l/ft Illey 12, 1991 Mr Ken Vraa Director of Parks and Recreation City of Eagan 3830 Pilot Knob Rd Eagan , MN 55123 Dear Mr. Vraa: I regret to inform you that increased demands in my professional and personal life necessitate my resignation as a member of the Advisory Parks and Recreation Commission . Please extend my sincere thanks to the City Council and the Commission for the opportunity to serve as a commission member. Sincerely, en) Aidt 's-"( '1'42 Michael T. Vogel 4IM 027 Agenda Information Memo August 6, 1991 City Council Meeting • AUTHORIZATION TO WAIVE PENALTY ON ISD #196 ASSESSMENT PAYMENT K. Authorization to Waive Penalty on ISD #196 Assessment Payment—The City has been contacted by representatives of ISD #196 requesting that the City waive penalties imposed through the property tax system for the later payment of special assessments on six (6) parcels of land located in Eagan and owned by the school district. The penalty in the amount of$11,186.22 resulted from an oversight on the part of school district staff regarding their payment process. The school district has over the years cooperated completely with the City in both the levying and payment of special assessments. City staff is in agreement with the school district that no useful purpose would be served by the use of public funds to pay another governmental agency this penalty. The City has not incurred any costs regarding the late payment of these assessments nor do we expect to incur any additional costs. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the waiving of the penalty on ISD #196's late assessment payment. 4111 Agenda Information Memo • August 6, 1991 City Council Meeting MAC STAGE 3 WORKING GROUP RECOMMENDATION L Recommendation,Airport Relations Committee,MAC Stage 3 Working Group—Enclosed on pages ,j� through 33 is copy of a memorandum relative to the Airport Relations Committee's recommendation with respect to the MAC Stage 3 working group report. The committee supports the previous correspondence by the City to implement a phase out of Stage 2 aircraft between 11:00 p.m. and 6:00 a.m. and that the City also supports another recommendation of the working group to extend that ban to the hours of tOtttp.m.to 7:00 a.m. Draft correspondence has been prepared in this regard and is included with the memorandum if the Council is in support of this addition. ACTION TO BE CONSIDERED ON THIS ITEM: To approve a recommendation by the Airport Relations Committee with respect to the Metropolitan Airports Commission's Stage 3 working group report. • • S 3 / MEMO TO: CITY ADMINISTRATOR HEDGES PROM: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN DATE: JULY 25, 1991 SUBJECT: AIRPORT RELATIONS COMMITTEE RECOMMENDATION - MAC STAGE 3 WORKING GROUP At its regular meeting of July 9, 1991, the Eagan Airport Relations Committee acted to support the City's previous position with respect to the Stage 3 Utilization Working Group's late night Stage 2 aircraft ban. .741addition, the Committee recommended that the City taposition ,to extend the ban which is being cosSIdAred for rthe hours of 11:00 p.m. to 6:00 a.m. to include the hours of 10:00 pail. to 7:00 a4. reasons for this recommendation are the fact that this would cor ea ,pare directly with existing noise policies and the FAA Ldn standard and because traffic scheduled for the 10:00-11:00 p.m. timeframe free spill over beyond 11:00 p.m. , thereby degrading the intent and effeft of the nighttime ban. In taking this action, the Committee reiterated its support for the City's previous position in this regard and suggested that the Council consider moving beyond it consistent with a more stringent standard which was considered by the Stage 3 Working Group but has 0 not yet been recommended to the MAC. If the Council were to adopt this position, a draft letter is attached to this memorandum for consideration. If you have any questions, please let me know. As stant to the City Administrator Attachment JH/vmd ;:4j;. t _City of aagan 3830 PILOT KNOB ROAD THOMAS EGAN EAGAN,MINNESOTA 55122-1897 Mayor PHONE:(612)454-8100 DAVID K.GUSTAFSON FAX:(612)454-8363 PAMELA McCREA TIM PAWLENTY THEODORE WACHTER July 25, 19 91 Council Members THOMAS HEDGES City Administrator EUGENE VAN OVERBEKE City Clerk HUGH SCHILLING METROPOLITAN AIRPORTS COMMISSION 6040 28TH AVENUE SOUTH . MINNEAPOLIS MN 55450 Re: Stage 3 Utilization Working Group Recommendation - Stage 2 Aircraft Ban from 11:00 p.m. to 6:00 a.m. Dear Mr. Schilling: This letter is a follow-up to my correspondence of May 7, 1991 expressing the City's support for the Stage 3 Utilization Working Group's recommendation of an 11:00 p.m. to 6:00 a.m. ban on Stage 2 aircraft operations. The City of Eagan continues to support this position but is also recommending that the MAC seriously consider extending these standards to include the 10:00 p.m. to 7:00 a.m. timeframe. The reason for this recommendation is the fact that late night traffic scheduled between 10:00-11:00 p.m. has a tendency to spill over after 11:00 p.m. , thereby diminishing the benefits of the proposed ban. By extending the timeframe as has been considered by the Stage 3 Working Group, but not yet recommended, the MAC would increase the likelihood that only quiet aircraft would be operating during those hours when people would be attempting to sleep. In addition, this timeframe corresponds directly with the FAA's Ldn noise standard. It would appear appropriate to diminish the noisiest of the operations during the time period in which even the FAA accords a penalty. In taking this action, the City does reiterate its support for the existing Working Group's recommendation, but suggests expanding that to maximize benefits for the airport's residential neighbors. Please share this correspondence with the Commission as a whole. If you have any questions in this regard, please let me know. Sincerely, Tom Egan Mayor 111 „. cc: Will Viitala City Councilmembers Airport Relations Committee Members / TE/vmd THE LONE OAK TREE...THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY // Equal Opportunity/Affirmative Action Employer Agenda Information Memo August 6, 1991 City Council Meeting • PUBLIC SCHOOL INSPECTION AGREEMENT M. Agreement, Public School Inspection, State of Minnesota De artment of Public Safety and Eagan Fire Department--Enclosed on pages.35 and 34 is a copy of a standard form of agreement between the Department of Public Safety and individual cities in the performance of inspections at public schools. The purpose of the agreement would be for the Department of Public Safety would be to provide these services through a contractor who would coordinate with and provide reports to the Department of Public Safety, local fire department and board of education. ACTION TO BE CONSIDERED ON THIS ITEM: To approve an agreement for public school inspection between the State of Minnesota,Department of Public Safety and the City of Eagan as presented. • DEPARTMENT OF PUBLIC SAFETY FIRE MARSHAL DIVISION 285 BIGELOW BUILDING 450 NORTH SYNDICATE STREET • ST. PAUL, MINNESOTA 55104 PUBLIC SCHOOL INSPECTION AGREEMENT This agreement is made by and between the State of Minnesota, Department of Public Safety - Fire Marshal Division (State) and Fire Department for the City of , Minnesota (Contractor) address WHEREAS, the State, pursuant to Minnesota Statutes: Act of April 27, 1990, Chapter 562, 1990 Minn. Laws 1633, is empowered to require that the state fire marshal develop a plan to inspect once every three years every public school facility used for educational purposes. WHEREAS, the Fire Chief of the above named fire department, does hereby agree that a representative of the city fire department will conduct all public school fire inspections within their jursidiction. To ensure uniformity of enforcement throughout the state, these inpsections will be conducted in accordance with standards stated in this contract, and WHEREAS, CONTRACTOR represents that it is duly qualified and willing to perform the services set forth herein, NOW THEREFORE, IT IS AGREED AS FOLLOWS: 1. All public school facilities used for educational purposes within jurisdiction will be inspected by contractor at least once every three (3) years. Inspections must begin during the 1990-1991 school year. 2. All public schools within contractor's jurisdiction will be inspected in accordance with the requirements of the Minnesota Uniform Fire Code (MUFC) and enforced in accordance with the policies of the State Fire Marshal. 3. State Fire Marshal division will provide the necessary training for city fire department personnel contacting to conduct these inspections. 4. Copies of inspection reports will be filed with the local school board and the State Fire Marshal and must be submitted to these authorities within seven days following inspection. 5. All variances to fire code orders must be approved by the State Fire Marshal. 6. Cancellation: This contract may be cancelled by the State, or Contractor at any time, with or without cause, upon written notice to the other party. 7. Term or Contract: This contract shall be effective on November 1, 1990, or upon such date as it is executed by the commissioner of Finance, whichever occurs later, and shall remain in effect until December 31, 1993, or until all obligations set forth in this contract have been satisfactorily fulfilled, whichever occurs first. • 35 8. State's Authorized Agent: The State's authorized agent for the purposes of administration of this contract is Allen Rupp, Assistant Division Director - State Fire Marshal Division. (Such agent shall have final authority for acceptance of Contractor's services and if such services are accepted as satisfactory). 9. Assignment. Contractor shall neither assign nor transfer any rights or obligations under this contract without the prior written consent of the State. • 10. Liability. Contractor agrees to indemnify and save and hold the State, its agents and employees harmless from any and all claims or causes of action arising from the performance of this contract by Contractor or Contractor's agents or employees. This clause shall not be construed'to bar any legal remedies Contractor may have for the State's failure to fulfill its obligations pursuant to this contract. IN WITNESS WHERE OF, the parties have caused this contract to be duly executed intending to be bound thereby. APPROVED: CONTRACTOR: ATTORNEY GENERAL: By: By: Title: Date: Date: COMMISSIONER OF ADMINISTRATION: By: x By: • Title: Date: Date: COMMISSIONER OF FINANCE: (Enc. Ctr. Authorized Signature) STATE AGENCY OR DEPARTMENT: (Authorized Signature) By: By: Date: Title: Date: I certify that the signatures for the contractor have lawful authority, by virtue of the city by-laws or a city resolution, to bind the contractor to the terms of this contract agreement. Date: By: Attorney for Contractor Agenda Information Memo • August 6, 1991 City Council Meeting CURB SIDE RECYCLING CONTAINER PURCHASE N. Curb Side Recycling Container Bid Authorization—On July 30, 1991, staff opened bids relative to the next allotment of curb side recycling containers. One bid was received from Shamrock Industries. The vendor for the original container purchase, Rehrig/Pacific had indicated an intention to bid but did not. The Shamrock Industries bid its specifications in all respects with the exception that it is not completely interchangeable with containers currently used in the community. This was a concern raised by the Solid Waste Abatement Commission at the time the bid specifications were developed because certain individual lose one of their containers and request a replacement or purchase additional containers from the City to hold the volume of recyclables their household generates. The commission had indicated that the new containers ought to be able to be stacked on top of between or beneath the existing containers. AN'tga.floommedrftinftionlerettlit be emoted on top of i dompostimpostfrivEnclosed on pages ..3: through 3 is a memo iscussing these specifications and the bid tab is also enclosed on pages 0 through . Staff is requesting that the Council make a determination as to whether or not this exception to the bid specifications is material. If it is not, the bid should be accepted as presented. If it is determined that this exception is material, the bid should be rejected and authorization should be given for a new request for bids. ACTION TO BE CONSIDERED ON THIS ITEM: To determine whether the exception from the bid specifications for curb side recycling containers is material and to approve the bid as presented by Shamrock Industries in the amount of $9.50 per two container set or reject the bid and direct staff to prepare a new request for bids in this regard._ • MEMO TO: CITY ADMINISTRATOR HEDGES HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: RECYCLING COORDINATOR HAGEMAN • DATE: JULY 31, 1991 SUBJECT: CURBSIDE RECYCLING CONTAINER BID AUTHORIZATION On July 30, a single bid was received for the additional purchase of residential recycling containers. The bid received from Shamrock Industries Inc meets all specifications except one. The specifications, which were compiled by the Solid Waste Abatement Commission, for this purchase differed slightly from those for the original containers in two ways. First, a requirement of a minimum amount of post consumer plastic (25%) used in the containers was added and second, the specification that Shamrock does not meet 100%, the commission felt strongly that the new containers, if not of the same make, must be compatible and be able to stack with the current containers. While a majority of the population will receive a new set (2) of the new containers, some residents will be able to purchase one or two additional containers to use with their existing set. The Shamrock container is similar in design and size and is able to stack on top of the current containers but will not allow the 410 current container to nest on top. Staff will make samples of the two container models available at the August sixth City Council meeting for your comparison and review. Also attached, please find a picture and list of specifications for the Shamrock Industries recycling container. In addition, our inventory from the original purchase has been depleted and replacements are needed to fulfill the need of new residents as soon as possible. Staff requests direction from the Council to proceed with the current bid and purchase the Shamrock Industries containers allowing for the one-way stackability or if so desired offer a second round for additional bids to be reviewed. If you have any questions regarding the containers specifications or other items please let me know. Rec ling Coordinator cc: Assistant to the City Administrator Hohenstein 38' Stackable Recycling Container Our stackable containers are designed to be aesthetically 0 Solid wall construction and feet pleasing while maintaining the recycling container identity.They minimize consequences of wind, stack easily and securely with the traditional cut-out for quick moisture and ground problems 4 eposit of recyclable materials. Solid wall construction minimizes double reinforced fuse littering problems,spills and ground moisture problems. handles make carrying easy 0 Units stack securely with interlocking feet - 0 Large 11.37 gallon capacity each I 0 Ribs provide extra strength and stability 0 Four drainage holes in bottom i keen containers cleaner fat don t let broken items fall out J 0 Available in a variety of colors / H Specifications Model 748 Gallon Capacity: 11.37 Bottom Inside Dimensions: 11"h x 17.50"w x 13.63"d Bottom Outside Dimensions: 12.63"h x 20.63"w x 14.94"d *Specify color. \t " alA/ • 0 • 37 CITY OF EAGAN, MINNESOTA SPECIFICATIONS FOR CURB SIDE RECYCLABLE CONTAINERS • Compliance Exception GENERAL DESCRIPTION: Two (2) piece stackable recycling container system X (both containers solid sided) APPROXIMATE DIMENSIONS: Outside: 20"w X 15"d X 13"h X Inside: 18"w X 14"d X 11"h X APPROXIMATE CAPACITY: 12 gallon X APPROXIMATE WEIGHT: Not to exceed 5.5 pounds per piece X MATERIAL: High Density Polyethylene Resin or Acceptable Alternate; with ultraviolet X color stabilization properties Minimum of 25% post consumer plastics (HDPE) , quantity may vary w/each color X COLOR: One (1) container in green to be approved X by the City One (1) container in white to be approved X by the City j(ARKINGS: "CITY OF EAGAN" (Both) Recycling Arrow Logo (Both) "EAGAN RECYCLES" Markings to be stamped or embossed _ X OTHER FEATURES: No fewer than four (4) drainage holes X per piece Interchangeable/stackable with X • existing containers (inside dimensions-15 7/8" X 17 1/2") DELIVERY: 1. First shipment no later than X September 30, 1991 X 2. Staggered delivery to be determined X 3. Delivery location to be determined X QUANTITY: 7,500 two (2) piece units • PROPOSAL FORM CURBSIDE RECYCLABLE CONTAINERS • Gentlemen: We propose to furnish an initial run of 7,500 two (2) piece stackable recycling containers, in accordance with the attached specifications and conditions which were submitted with this proposal and upon which this proposal is made. Bid price, including delivery to: Public Works Maintenance Facility 3501 Coachman Road Eagan, Minnesota 55122 1. Two (2) piece stackable $ 9.50 recycling container unit (both solid sided) 2. Initial run X 7.500 TOTAL BID $71 ,250.00 In guarantee of sincerity of purpose in entering this bid, the undersigned encloses a certified check or bidder's bond in the amount of five percent (5%) of the total amount bid, made payable to the City of Eagan, which it is agreed will be forfeited to the City in the even that said contract is not executed as herein stipulated in • the event that said proposal is not accepted. 4424(,t17v.‘ SIGNED: NAME: Mark Smiler TITLE: Sales Manager, Recycling Containers FIRM: Shamrock Industries, Inc. ADDRESSED: 834 North 7th Street, Minneapolis MN 55411 DATE: July 26, 1991 DELIVERY DATE: July 30, 19 91 PLEASE MARK ENVELOPE BID FOR: TWO PIECE STACKABLE RECYCLING CONTAINERS $ID MUST BE SUBMITTED ON THIS FORM • Agenda Information Memo August 6, 1991 City Council Meeting III ORDER PUBLIC HEARING/DELINQUENT UTILITY BILLS O. Receive Assessment Roll/Order Public Hearing, linquent Utili Bills--A list of delinquent utility bill accounts in enclosed on pages through for your review. City policy for these accounts is to assess them against a subject property for payment with property taxes. These assessments will be spread for one year only at 815% interest. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the assessment roll and order the public hearing for assessment of delinquent utility bills for September 3, 1991. • • 02- 1 P • CLOSED ACCOUNTS 101670308002 104107022 94.39 108460014003 105054022 32.90 108460017001 105131094 115.99 102488006005 106058062 74.96 108435323003 107128002 28.08 105350502001 108128083 36.48 108460116002 110026076 5.50 108460116002 110026077 34.81 108460224002 111063094 5.49 104725245002 111269012 16.04 101710003004 113030132 20.22 101710314001 113070063 48.04 101710401201 113087077 40.96 101710401201 113087078 7.17 107297507101 117176002 9.23 101500710002 119149003 11.78 105380112201 121335003 27.26 107299401001 122278491 34.38 102580102005 122601055 75.94 103980101005 123017017 29.58 103980104010 123040025 205.18 103980302002 123147043 88.98 103980401002 123149281 32.81 107595017002 125034052 7.05 • 107595007003 125055091 6.54 107595125002 125099072 31.77 107595125002 125099073 29.42 107595143002 125116062 5.50 107595159002 125132061 130.75 101660212102 126092024 48.43 101740018700 126143012 28.65 101740019800 126161083 5.36 101740006201 126227003 54.89 101740205204 126310082 15.45 101740408201 126325013 20.22 101740408201 126325014 27.42 101740401201 126327822 95.78 106398102002 128001084 144.17 106398609001 128084084 36.66 106398302003 128093075 26.02 106398302003 128093076 27.92 106398303012 128139033 98.74 106398303012 128139034 28.71 106398304014 128146045 45.49 106398402009 128181002 138.45 106398404005 128195044 75.56 106398401004 128202052 23.75 105675007003 128303031 37.56 • 101375009004 128399084 23.63 • 102275019001 129060042 16.97 102275036003 129077052 92.12 102560012001 130255072 33.87 102560113001 130290041 32.89 101670011002 231006052 79.32 100190003008 234035043 802.93 104730002001 234087193 25.50 101680003002 234104001 1,659.65 101670411013 235031052 5.36 101670604008 239095002 29.26 101670607007 239137003 131.84 103295103006 239182042 14.15 103295101007 239183033 76.94 101670910001 241006042 38.46 101439526001 241199011 22.66 101439510002 241234081 49.57 107300005003 242026083 64.55 107650004010 243011035 30.25 107650004004 243058072 85.68 107650002002 243070013 426.02 107650202012 243079022 44.72 107650202012 243079023 92.19 107650202012 243079022 37.62 108365213002 245612011 113.31 101499305001 250132021 94.43 104130004001 361070012 34.66 • 104130004001 361070013 37.15 105530030004 362120091 17.58 106399514001 362301001 26.45 105880013001 362327001 6.29 105880014001 362328091 5.72 101830009105 363070071 16.77 102096012004 364018184 25.49 104465102001 364340092 18.90 104775202001 365117072 36.96 104775202001 365117073 27.96 100380006008 366102022 92.08 104190008001 366120001 13.71 108447309003 369156013 9.31 100130001005 370085053 394.17 107250026001 371064081 8.94 107250011005 371164071 24.45 104503508001 374003061 35.54 104503518002 374029061 6.29 104507513001 377115041 11.01 104507702001 377180042 12.20 107587803001 380123081 9.07 7,261.02 4 • OPEN ACCOUNTS SEWER AND WATER 108460013003 105055010 43.51 108435406001 109005040 204.57 108435404005 109060060 181.30 108460203005 110114000 73.70 108460204005 110115090 40.54 108460238003 111005000 40.54 108460226003 111020010 44.87 108460223003 111023080 50.93 108460212002 111078020 53.59 108460222001 111120000 44.50 108460214001 111129010 69.25 101710402002 113085090 175.96 101710402002 113085170 188.64 108435507005 114057010 129.70 108435507005 114057190 231.97 104805004104 117152080 29.28 104805003204 117153150 199.94 Alli106275006101 120271080 152.08 101715030002 121007070 68.38 101715205101 121083040 45.11 101715302002 121114070 311.87 105380110001 121331040 42.14 105380110001 121332030 75.31 105380104102 121349040 62.44 105380105002 121352080 60.95 103980101004 123013050 61.82 103980102007 123026000 40.54 103980201008 123120050 40.54 107595012002 125038010 254.14 107595013002 125039000 42.02 107595010003 125058060 225.38 107595120001 125159040 84.10 101660106001 126021080 82.73 101660109001 126024050 51.01 101660004002 126052000 181.46 101660203001 126082040 62.93 101660204001 126083030 33.23 101660211202 126094000 93.62 101660209102 126098060 92.14 101660201102 126114060 69.86 101740015600 126128000 183.52 101740015500 126129090 40.54 I/25/ • 101740015300 126133030 40.54 • 101740015900 126136000 38.06 101740018000 126173040 93.32 101740016500 126178090 44.99 101740002104 126190030 325.11 101740001101 126218010 938.58 101740403201 126328320 256.95 101740202103 126271050 257.13 101740403101 126328400 221.68 106398101003 128010070 40.54 106398104002 128011060 131.25 106398103009 128018090 68.75 106398104006 128039040 48.46 106398301008 128124000 263.12 106398304012 128138040 386.43 106398303016 128155020 117.69 106398402004 128207000 187.31 101375004004 128404010 102.33 101330003001 234084040 137.27 101670402008 236072030 141.19 101671102001 237138030 111.49 101671102001 237139020 83.02 101671101001 237140090 125.59 101671101001 237141080 101.34 107710004007 240091020 160.51 107300206002 242006020 228.77 107300208009 242015010 165.45 • 107300001018 242046040 338.68 107300001016 242050070 332.98 101499204001 250040030 89.09 101630008001 361157070 83.85 101815202006 361488070 210.28 104465106001 364336050 115.75 104506006007 370215080 56.99 104775008003 365086040 243.49 10,548.63 • • STREET LIGHTS 108427534002 108306020 13.71 108427527002 108313030 13.71 108427524002 108316000 13.71 108427516002 108324000 13.71 108427515002 108325090 13.71 108427513002 108327070 13.71 108427513002 108329050 13.71 108427509002 108331010 13.71 • 108427505002 108335070 13.71 107120003001 116225600 6.44 107120008001 116226280 36.97 107120002005 116228420 7.30 106585013001 120019050 13.71 106585006002 120046020 13.71 108195009005 120128030 13.71 108195009005 120129020 13.71 108195008005 120130090 13.71 108195008005 120131080 13.71 108195003005 120140070 13.71 108195003005 120141060 13.71 108195006006 120175050 8.54 Allk108195006006 120176040 8.54 107585203003 120218040 13.71 107585202003 120219030 13.71 107585201003 120220000 13.71 107585201001 120221090 13.71 107585207202 120229010 13.71 105380103202 121348050 7.16 10729605001 121372040 6.29 105621001000 122051180 13.71 105615007002 122113060 13.71 105615005002 122117020 7.02 105615002002 122123040 13.71 102580011102 122378060 13.71 108427501002 108339030 13.71 104507201001 124335040 6.29 104507401002 124389090 6.29 104507305002 124405090 6.22 102560012005 130205080 17.97 102560009004 130275030 17.97 102150003003 243373050 6.47 106399510001 362305060 6.29 106399509001 632306050 6.29 106399508001 362307040 6.29 106399507001 362308030 6.29 106399506001 362309020 6.29 447 • 106399504001 362311080 6.29 • 106399502001 362313060 6.29 105880001001 362315040 6.29 105880002001 362316030 6.29 105880003001 362317020 6.29 105880004001 362318010 6.29 105880005001 362319000 6.29 105880007001 362321060 6.29 105880008001 362322050 6.29 105880009001 362323040 6.29 105880007001 362321060 6.29 105880008001 362322050 6.29 105880010001 362324030 6.29 105880011001 362325020 6.29 105880012001 362326010 6.29 105880013001 362327000 6.29 105880015001 362329080 6.29 105880016001 362330050 6.29 105880017001 362331040 6.29 105880002002 362334010 6.29 105880002003 362338070 6.29 105880003003 362339060 6.29 105880004003 362340030 6.29 105540006001 363065610 13.17 102250005007 365009160 21.01 104190008001 366120000 13.71 • 104190009001 366121090 13.71 104503518002 374029061 6.29 763.65 STORM DRAINAGE 103180003001 155042100 23.47 102090001004 155141020 56.68 100360002006 155149040 14.05 100330001175 155150000 207.66 100360003025 155154060 50.16 100360001255 155170060 82.76 100360001080 155174020 78.25 102090005103 155176000 46.65 100190001151 255005050 23.29 100210001328 255011070 30.64 100220001185 255020060 30.64 100220001286 255022040 23.29 106870101000 255023030 30.64 698.18 • Agenda Information Memo • August 6, 1991, City Council Meeting APPROVE PARKING RESTRICTIONS/ASHBURY RD & BLUE CROSS RD P. Approve Parking Restrictions-Ashbury Road &Blue Cross Road--Earlier this year, staff received the letter enclosed on page .,5'O from two residents expressing concerns regarding the impact that on-street parking from Sky Hill Park was having on the travelling public on Ashbury Road at its intersection with Blue Cross Road. Subsequently, staff prepared an analysis report and distributed for review and comment by all departments. Enclosed on pages „r/ through,(8 is a copy of the report along with a summary of all responses and a recommendation in response to this concern. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the parking restrictions as outlined in the staff report on Ashbury Road at Blue Cross Road. • • • April 4, 1991 CITY OF EAGAN 3830 PILOT KNOB RD EAGAN MN 55122 ATTENTION: TOM COLBERT Dear Mr. Colbert: We would like to request that "No Parking" signs be installed on Ashbury Road near the intersection of Blue Cross Road. Residents are not using the parking lot for the park; however are parking on the road and creating a hazard as it is nearly impossible to drive along Ashbury Road when cars are parked on both sides and deters vision when entering onto Blue Cross Road. Any consideration you can give to this matter would be appreciated. Thank-you. I Sincerely, Dick & Jan Severson 1620 Blackhawk Lake Drive Eagan, MN 55122 Q�irx Fr vrid Gv ►-tk� J. & Linda Fink 3704 Blackhawk Lake Court Eagan, MN 55122 i go MEMO TO: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS FROM: MICHAEL P FOERTSCH, ASSISTANT CITY ENGINEER DATE: JULY 31, 1991 SUBJECT: REQUEST FOR "NO PARKING" ON BOTH SIDES OF ASHBURY ROAD ADJACENT TO SKYHILL PARK To date, Planning and Parks have responded to my request for comments on the above-referenced request. In summary, the following comments were received: 1. The existing Skyhill Park parking lot should be monitored and a determination made to see if the existing parking lot should be expanded to accommodate the park user. As a result, Planning supports the request. 2. The design of neighborhood parks, such as Skyhill Park, anticipates some use of the adjacent residential streets for parking by park users. As a result, Parks & Recreation oppose "No Parking" on both sides of Ashbury Road adjacent to Skyhill Park, but support a parking restriction adjacent to the Ashbury Road and Blue Cross Road intersection. 3. Police Department did not respond with any concerns. Recommendation: Allowing parking adjacent to Blue Cross Road on both sides of Ashbury Road creates a sight distance restriction at the Blue Cross • Road/Ashbury Road intersection. The existing 32 ' width of Ashbury Road does not provide for safe vehicle movement with parking allowed on both sides of the roadway for extended periods of time. Generally, a parking restriction is not required on a local residential street because in most cases continuous parking on both sides of the roadway is not experienced for extended periods of time. In conclusion, consideration should be given to restricting parking on both sides of Ashbury Road for a distance of approximately 100' easterly of its intersection with Blue Cross Road. A parking restriction should be placed on the north side of Ashbury Road for the frontage adjacent to Skyhill Park. No parking restriction is recommended for the south side of Ashbury Road adjacent to the park. Restricting parking along the north side of Ashbury Road only allows park users to park adjacent to the park area, next to the existing bituminous trailway, providing access to the park without having to cross Ashbury Road. If you have any questions or need additional information, please advise. Assistant City Engineer cc: Ken Vraa, Director of Parks & Recreation Pat Geagan, Chief of Police Jim Sturm, City Planner Arnie Erhart, Supt. of Streets/Equipment MPF/7 7 �/ MEMO TO: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS KEN VRAA, DIRECTOR OF PARKS & RECREATION PAT GEAGAN, CHIEF OF POLICE JIM STURM, CITY PLANNER FROM: MICHAEL P. FOERTSCH, ASSISTANT CITY ENGINEER • DATE: JULY 18, 1991 SUBJECT: REQUEST TO POST "NO PARKING" ON BOTH SIDES OF ASHBURY ROAD - ADJACENT TO SKYHILL PARK ackground The Engineering Division received a request for "No Parking" signs to be installed on Ashbury Road near the intersection of Blue Cross Road adjacent to Skyhill Park. The request further stated that users of Skyhill Park were not using the existing parking lot within the park. Park users were parking on the road and creating a hazard to Ashbury Road users because of the narrow street width and the hindrance of adequate site distance when turning onto Blue Cross Road. Currently there is no parking restriction along this section of Ashbury Road. Current Conditions Ashbury Road is presently classified as a local residential street, was constructed in 1986 as a 32 ' wide roadway and has a posted speed limit of 30 MPH. Adjacent Land Uses , Along the north side of Ashbury Road is vacant property zoned Limited Business within the planned development and along the south side of the roadway is Skyhill Park with an adjacent 8 ' wide bituminous trailway. Policy/Precedence On October 15, 1985, the City Council indicated that before any consideration would be given to restricting on-street parking in response to a request, a petition must be signed by 75% of the affected property owners. In this case, the request .is not based on the adjacent property owners, but on a concern identified by Ashbury Road users. Request for Comments Before this petition is submitted to the City Council for their conside - ion, I would appreciate your review of this request and provi. - a y comments or concerns you may have to my attention by July 3, , 9-1. Michael -. Fo rtsch Assistant City Engineer cc: Arnie Erhart, Superintendent of Streets/Equipment MPF/jf v Y 1 \\ • Q . off• • 0 4r o ° Wkf) c o c I ti El O NT Nl cc 08.6bb .M„SE,►Oo0 S a _ • W O pi 0 O a nco <e , tY vi ■ f' ->, h.0 I Ss s .. ) Y I 01, .'� ^ CC o I sr-I II Q ti 4 9 N r�ra •_ CO - ,” Q. 3 • rr V N io• 1a. o T J -,*m"ii „Swi.:/ ' _ _ 47 x _--4. T._ ,....747. 46" )1'. Y 4 b 7 4. 4 yo h w -� fir. sib �� a 4 4, 1 , io at `o. ^ .f telt in N NO) 0> e r�r` t 4%\ 0 .1 A A~ ty .2 / 1 • ,i,1 : •:. al i l J v; 416 / Agenda Information Memo August 6, 1991, City Council Meeting • VACATE EASEMENTS/MANOR LAKE 1ST & 2ND ADDNS Q. Vacate Drainage & Utility Easements, Receive Petition/Order Public Hearing (Lot 7-9, Block 1,Manor Lake 1st Addition & Lots 1 &2,Block 5, Manor Lake 2nd Addition)--With the proposed replat of these lots into the Todd Rapp Addition, it is necessary to vacate the existing common lot line drainage and utility easement which will be replaced by dedicated easements over the newly created lot lines with the new plat. All application materials have been reviewed and found to be in order for favorable Council action of scheduling a public hearing to formally discuss these proposed vacations. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and order a public hearing to consider the vacation of drainage and utility easements to be held on September 3 for Lots 7-9, Block 1, Manor Lake 1st Addition and Lots 1 & 2, Block 5, Manor Lake 2nd Addition. RECEIVE PETITION/ORDER FEASIBILITY REPT (SADDLEHORN ADDN - STREETLIGHTS) R. Project 619, Receive Petition/Order Feasibility Report (Saddlehorn Addition - Streetlights)--City staff has received a petition from the property owners referenced on the map enclosed on page � requesting the City to install neighborhood streetlighting within the Saddlehorn Addition. With more than 35% of the affected property owners signing the petition, it would be appropriate for the Council to authorize the preparation of a feasibility report that would allow the City to proceed with the public hearing process to consider this request. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the petition and authorize the feasibility report for Project 619 (Saddlehorn Addition - Streetlights). • yy�, tItt IT K.1 Iltd Wli ":----'t44.. HIGI3WA -•••9 :NO. - I.It -- • III 0 "` .aru •�� h PRA%SE gctA o C, .. ZNERAN DN o • N . . • E c . 6_ P 4 • g OUTLOT A • V., ,�,. S,SUNSET toz- , OO� _ FIFTH 1 " - i' IADDITIOIy a \r- I.:5 ' y . .1 : 1 R . ,• „ r ., t.t•u'ti. i • . 1 I• W :•:•:•:•t:::::: •w L . 1 %:4: f • `.- ::t•s/ L.:•:•:13:::.):::::::-..:::::::::::::::: ...:::::::::::::::::::5;:,:::...:'-'.::,...:::.:•.::•::::: :. , . $ • i = 'I ::;:::•:•:•:•:•:•.W.• a LASSO t LANE ._ ...•n_. it,.. r �.1 • 2. roo p. Y �S. 1, ?• r ! :::; ?:' 4• I I %:a : d:.:: :' is •t tnN ! I 100 1•, •• •100 •O . 1 1 tl ° i . r. N :: 1 0 t .�•in. i 1 LO 7:1:11 :(L 111!{1 1St•.$l •�1.r _�_ ACKM ORE DRIVE 3t "' k 1 °'. Afar j.,l.i A .rrtetr R= 'i . 00»/6"11 • ` 1.." 100 00 00 1114 es r - 1 ...... • k• fil ... -• ti .b PETITIONING PROPERTY OWNERS city of eagan PROJECT NO. 619 approved: standard plate #• • i_,�;- PUBLIC SADDLE HORN ADDITION g a WORKS •`( DEPARTMENT STREETLIGHT INSTALLATION 0 . Agenda Information Memo August 6, 1991, City Council Meeting • APPROVE FINAL PYMT/AUTHORIZE CITY MAINTENANCE (EFFRESS, CRAY & COVENTRY PASS 2ND ADDNS) S. Contract 90-06,Approve Final Payment/Authorize City Maintenance (Effress, Cray & Coventry Pass 2nd Additions- Storm Sewer)--Staff has received a request for final payment from the contractor along with a certification from our consulting engineer of satisfactory compliance with City approved plans and specifications for the installation of storm sewer facilities within the Effress Addition, Cray Addition & Coventry Pass 2nd Additions. All final inspections have been performed by representatives of the Public Works Department and found to be in order for favorable Council action. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the fifth and final payment for Contract 90-06 in the amount of $24,428.78 and authorize City maintenance subject to all appropriate warranty provisions. RECEIVE FEASIBILITY REPORT/AUTHORIZE DETAIL PLANS (WELL #16) T. Project 611, Receive Feasibility Report/Authorize Detail Plans (Well #16)--On March 19, 1991, the City Council authorized the preparation of a feasibility report to review the ip proposed work associated with expanding our water supply system through the development of Well #16 located on the Unisys Campus as indicated by the map enclosed on page This report is being presented to the Council with a request for authorization to pro ed with detailed plans and specifications so that this project may proceed with the intent of having this well available in May of 1992. Numerous meetings have been held with representatives of the Unisys Corporation to situate this well site at a location acceptable to them in accordance with our Well Field Development Agreement with Unisys. The final determined location will then be reviewed with the citizens of the Four Oaks Condominium complex as well as the McCarthy Addition residential development to ensure architectural and landscaping compatibility and to address any additional concerns they may have. ACTION TO BE CONSIDERED ON THIS ITEM: To receive the feasibility report for Project 611 (Well #16) and authorize the preparation of detailed plans, specifications and easement documents. • f . i PROPOSED 16" TRANSMISSION MAIN 4 III 1 1 1_,,11 _ TIMBERLINE ' • `v '* 10 ■� WELL T- in w MI= ‘ 411111 J1111 T 71 Aditroaktkt .:- r " ( r°4:47 , 15" /12' � L / �, — --_4 PROPOSED OAK RD. WELL NO. 16 PROPOSED 18" TRANSMISSION )8" MAIN c 7 �Z� NO f Z FV T UR . UNISYS 20" j PROPERTY t2,I LETENDRE ST. _ �. �. v - a--.-• ‘ 0 < QQ 20"iv, ,III ..•O tiJ (.6 0 C Ns , .,✓ 41. 1116"EEO 24" 1 o — 0 IN IN NB N� z° o SCALE: I"=800" MN 0 z al 6 „ COACHMAN ROAD ,° I i2 WATER TREATMENT° MN / I PLANT E YANKEE Sir 'F( DOODLE ROAD • , ---% 'Q 1s ;D, " N , Into I__ " 12 • ■ . 4ar�• -tea A _4, N ,. _�. � , CROSS Z♦ ■S so44, 12 8 ?OPERTY 3 12"N m° s 11 ,` rA , Drown 6y Droving Title Comm. No P.S.H. Yajiiroa s� PROPOSED TRANSMISSION MAIN 4773.00 Dote: �lssocistea, Inc. PROJECT N0. 611 Sheet no. so,su«r.•sur•q.r.• Plasm,. 8-6-91 =•u *-ab-*s A--- • •l••—►�-Si 'u" •�-�� 5' EAGAN, MINNESOTA 3 /7 Agenda Information Memo August 6, 1991 City Council Meeting FINAL PLAT/KINGS WOOD 5TH ADDITION U. Final Plat, Kings Wood 5th Addition—Final plat documents relative to the above referenced plat are currently being processed by the applicant and Community Development Department. If all items are completed and executed in time for next Tuesday's meeting, the application will be in order for approval. If not, a recommendation will be made to continue this item at the beginning of the meeting. A copy of the final plat as it appears for filing at Dakota County is enclosed on page / for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Kings Wood 5th Addition as presented. • • • 11 !Iii; • 1 - 1 • • _ ;} ;IiiI 1 1 I :a,} , 11 • I , i OM i i hi II Iiiii 1 i I I PI!! i I I . 3 1, If 1,114 1 . ill i' ll VI 1 t sil . is( z il 1 .1 I: 1 1 . iill% y. ii I ii ipi ) . s if is 11 H }i } 'lilt!! n1i 11 1 =1111 le 1 ) 11 CI 1I' [ i1!' i I , I} 1► i VI II 4 ill P.. 111 I i' !I ;. I •I I ; I II 1 , sl Is I�,.. !ii1II1it ! JI ' 1, !, t .. III I I i es 11111 III II i. QCI tiNt 0 mom i 0 ,_ :..,_, x . > 1.1,111 2 W I .� I `� ` h Z d-,, _ X. 4 _ ∎' 1116 1. I. ! I ft's,; ,./., Q � • 1 ?_ I . g I 1 IMa •.t i -3 t gg l : VII I Ig � Ca 1 141 _-1` s.. 81 iz 51 s `} { t- s4 is..% + ':1 - ••••• '. Hu' 1. .[t.ON i+ Vii• tefj'0••e% .) .j /' ., '• lit I ,1 c Y!• f� .J ♦. -' c 1, ♦ ii, • t; t C. .� •) •4 .. l` � • C! •i� Z1 l) C( ' ti c— *', * D ' ,% ,' .. w - :F • ..• cr. • L� :C !.J • • ! 4, • ... - :r. !41 i 11 • .' • t t. '' iii I !i r .. .- I ‘..7 • • Agenda Information Memo August 6, 1991 City Council Meeting • FINAL PLAT/WEST PUBLISHING 5TH ADDITION V. Final Plat, West Publishing 5th Addition—Final plat documents relative to the above referenced plat are currently being processed by the applicant and Community Development Department. If all items are completed and executed in time for next Tuesday's meeting, the application will be in order for approval. If not, a recommendation will be made to continue this item at the beginning of the meetin . A copy of the final plat as it appears for filing at Dakota County is enclosed on page 6O� for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for West Publishing 5th Addition as presented. • • 40 / , , i1 — — _ i Id LJ �J i 0 r - j ` I . _ 1. :_ 5 - � I ` 11 •�il se 4 i ii il 11 i , . Z-■el i-e—4 ii; 1 r q i ; a I. I 3) s?, •_ ail} s = _SS i 1 ' , t i3 lit at 0 i= } =• is i P_ ��. v . Q _j i l� Ili t;� , s I S 's i I. Ii % 1... ii il 1 1 1 - ! I' i; r i Ea 1 1 11 it i9 h _. i ti Filli..... 1,.. 2E •i� n,v ;„ W v t i P. V .•r y t, '� J .: i i� jjr• s �� I L• 1 i s., - e_=: _ t: SO 1 al : • i= 2111 i � J 2 i E i, i II ! II ll P • ._ iih iii 1/ \ ilLi I W 11111 l 1 p - • 4 '- , jill J J —, li I 18! 1 1 I * ilii • M . a �. � 112 V vi (% M - s l �:': �'a = i j' llft 1I Ali id �� -iris .1 .,,... ....0 i i III rj-1 _EIS. a ' Li -- - 1 Agenda Information Memo August 6, 1991 City Council Meeting • FINAL PLAT/DIFFLEY COMMONS W. Final Plat,Diffley Commons—Final plat documents relative to the above referenced plat are currently being processed by the applicant and Community Development Department. If all items are completed and executed in time for next Tuesday's meeting, the application will be in order for approval. If not, a recommendation will be made to continue this item at the beginning of the meeting. A copy of the final plat as it appears for filing at Dakota County is enclosed on page 6,3 for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the final plat for Diffley Commons as presented. • lo� • . I 1 to 4 a z d II ; • ii' Ja .1� 1 • 3 41 i n v .� a ! : 11'.r i8 .4'II . a* . s e ;J JU 1 #tt _t A e .11.�s 1t ;: I I 4'111: .I 1 .I• I rlr�,'r(f .' 1.4#A• MM... t9 9M 1 ..' ' r_ .. Ifll. - 11 M, ; •j r • =i 1fti i. e .?gYt is + !later t`t ad` I \ 5'= It' r 4, ! ./tom ,`�- t ;C 6. tr 34 V Y j 1 " i v " do �y`_ .•w• , . =t �� t LJ MI's ..I �/" s ;� _ �+" � t 4•1".•:-‘ � �.. Y K: +..J .4 0 .a: .7.1•...•• 14 ji L-1.214 ' :.. .1.go; 1: "il: . %..:10 -I I MM ! , t , .11.7 • r 1 . • . i•I ' .e' _ t 0.E,;. .: `f • *1316 Cy1 ,�, yr i•r 4 n "";lJ r .' .1f,,,;.* .. i N. nl dJ S O r1' "r.` •t." " 0..r7' a � -• j+•v♦ .• • i J � �a 1T' '' P. .:t • � ` '" / 'f� i : a •: ,Y Q:; �..� • , NM « { + a + _ t r i •LLI I n.. I +a +•., t}t{ J,XA " • . wr•t g 'jN-0 ,"1.1 Qit 1 •,wr•r,•••n."_ ?9n.rt;iga. ,..'•, .4....y'I .a..31,.••.I%- I �7, 44 % i i-" -r`' I I �i • 1I I;, .. \ , 5,, , f 1- I I -t Q S Z ; .;, 13 A f' w 1. <. �� y. ; . 4t e F 6 I .• o `2 ;tip ` 1 • ,_2 , o.er MNy. • �I , • • • L?C .w 1.YC7 !A Agenda Information Memo August 6, 1991, City Council Meeting . CHANGE ORDER #2 (1991 SEALCOATING PROGRAM) X. Contract 91-07,Approve Change Order#2 (1991 Sealcoating Program)--At the request of the Fire Department, this Change Order would provide for the sealcoating of Fire Station #2 in the Eagandale Industrial Park. The estimated cost of this Change Order ($628.60) would be financed by the Operating Budget of the Fire Department. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #2 to Contract 91-07 (1991 Sealcoating Program) and authorize the Mayor and City Clerk to execute all related documents. • Agenda Information Memo August 6, 1991, City Council Meeting • APPROVE CHANGE ORDER #1 (ELRENE ROAD) Y. Contract 91-03,Approve Change Order#1 (Elrene Road)--During the negotiations with West Publishing to determine the assessable obligation of the Elrene improvement and the dedication of easements necessary to accomplish this project, West Publishing stated they wanted the excavated material resulting from the development of Pond JP-33.1 that is necessary to handle the runoff associated with this improvement. Due to the fact that the specifications of the awarded contract had made the contractor responsible for the disposal of the material, it bacame the contractor's property. In order to complete the easement acquisition process with West Publishing, the City had to purchase this material back from the contractor who had made arrangements for its resale at another location. This results in increasing the unit price of the pond excavation from $4/cubic yard to $4.65/cubic yard resulting in a net increase to the contract of $6,994. Without the City repurchasing this material from the contractor, West Publishing would not provide the easement necessary to allow this project to proceed. ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #1 to Contract 91-03 (Elrene Road) and authorize the Mayor and City Clerk to execute all related documents. • • (5 Agenda Information Memo • August 6, 1991 City Council Meeting PUBLIC>:HEARINGS ............................................................. ............................................................ ............................................................. PROJECT 609, CLIFF RD. & RAHN CLIFF RD. UPGRADE A. Project 609,Cliff Road and Rahn Cliff Road Upgrade--On July 2nd, the City Council received the feasibility report for the above-referenced improvements and scheduled a public hearing to be held on August 6th. A copy of this feasibility report has been forwarded to the Council under separate cover due to its size (55 pages). In addition to notices published in the legal newspaper and sent to all affected property owners informing them of this public hearing, the staff also held a neighborhoods informational meeting on Tuesday, July 30th. Enclosed on pages (, through (o is a summary of that neighborhood meeting. Unfortunately, only the property (radio station) attended the neighborhood meeting. Enclosed on page is a response from the Astleford Company indicating a conflict precluding their attendance but they have scheduled a separate meeting with staff to review the proposed project prior to the public hearing. Representatives of the County Highway Department will be available to assist staff in explaining the details of this proposed upgrade and answer any questions or concerns that may arise during the public hearing process. This project primarily provides for the interconnection of raised concrete medians from I-35E to Nicols Road and the urbanization of Cliff Road with concrete curb • and gutter and trailways as well as upgrading the Rahn Cliff Road entrance to Cliff Road to provide channelization. Enclosed on pages 70 and 7/ are Figures No. 1 and 3 of the feasibility report showing an overview of the proposed improvements to be discussed. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve Project 609 (Cliff Road and Rahn Cliff Road upgrade). • MEMO TO: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS FROM: JOHN WINGARD, DEVELOPMENT/DESIGN ENGINEER • DATE: AUGUST 1, 1991 SUBJECT: CLIFF ROAD/RAHN CLIFF ROAD CITY PROJECT #609 NEIGHBORHOOD MEETING ON JULY 30, 1991 The City and Dakota County conducted a neighborhood meeting on Tuesday, July 30, 1991 at Eagan City Hall from 6:30 to 7:30 p.m. Attached is the sign up sheet for the neighborhood meeting. The City had copies of the feasibility report available at the meeting. The County and City had plan sheets available of the Cliff Road/Rahn Cliff Road project for review. The City explained the scope of the project and how the project is proposed to be financed. The County will administer the project and they expect to have a bid opening in mid-September. Construction could begin in October if the weather cooperates, but the majority of the construction is proposed to occur in 1992. Steve Woodbury, representing the KLXK radio station and tower site (Parcels 011- 03 and 012-03 of Section 31) , questioned why their property should be assessed. Steve felt that the current street and utility layout for Cliff Road adequately serves the radio tower site and its existing building. Steve wanted to know where their property would benefit from the proposed improvements. • The City explained that the revenue sources for the project are from Dakota County, City Trunk Funds and assessments to property along the project. The proposed assessment rate per front foot along Cliff Road is $79.38 which is less than the rate of $104.95 per front foot for street surfacing with grading and storm sewer for Commercial/Industrial property as identified in the 1991 Fee Schedule. The County will be revising the street layout plans to provide a street opening to the south at Cliff Road/Cliff Drive for the radio station property. The revision will also include a left turn lane for west bound traffic to turn south off Cliff Road to the radio station property. The County and City will be working with Mr. Woodbury to try to minimize the tree removal and impact to the radio transmitters that the new street opening will provide. Attached is a copy of a letter that the City received on July 30, 1991 from M.G. Astleford Company. Tom Gallagher wrote to explain to us that they are concerned about access to Cliff Road from Scott Trail. The City and County will be meeting with Mr. Gallagher before the public hearing on August 6th to discuss the project with im. V / ohn P. Wingard Development/Design Engineer Attachment JPW/jf G � T9-4D r e)? # ?AMg-t &-erg t(le(4 41no cZ E-oo© Ar . -- 6 • 50 rAk_ --��C/ O/ ,1 t� l /tPstV■g �a ASS cSgp*- 4 STErc 14:06,4_,67 aiiv e2ke/b( zz Aat) v\ W r�ga,a 3e 90 P;lot k F. . Ci`4y es-9- a Ea.ov. - �� 171 S61( (Y95.5 6(efN A"r .)14 ectz-1124 � 1 e20,1� 2.L.Y� l Ac°l 5 5 G bck\cc o. C0,3 hA li<< L A'(7 , 4li C= N (7 i • M. G. Astleford Company, Inc. 411 CONTRACTORS 1200 West Highway 13 590.6300 Burnsville, MinncKote 55337 kr(/J; July 30, 1991 F■U G r NCB City of Eagan 3830 Pilot Pilot Knob Road Fagan, MN 55122-1897 454-8100 ATIN: John P. Wingard Development/Design Engineer RE: Project 609, Cliff Road/Rahn Cliff Road Utility & Street Improvements Neighborhood Meeting Dear Mr. Wingard: Reference is made to the letter dated July 19, 1991 which you sent to me notifying me of the informational meeting to be held this evening. I had originally planned to attend, but am unable to reschedule a con- flicting meting. I would however, like to reserve the right to discuss my concerns regarding these "improvements" with you and/or your staff. It is my understanding that a portion of the improvement entails the con- struction of a center median restricting east-bound traffic from turning north from Cliff Road onto Scott Vail. This would seriously impede the access to our two office complexes at 4580 and 4590 Scott Trail. Addition- ally, it is my understanding that adjoining property owrters (IA: 4580 and 4590 Scott Trail) will be forced to pay a proportionate share of the ex- penses related to this construction. Not only is our access restricted, but we have to pay for this inconvenience as well. Because of the amount of property M.G. Astleford owns in this vicinity, I would like to set up a private meeting with you to discuss the alter- ations the City and County intend to make in this area and the tax con- sequenses to be unposed upon Mr. Astleford. I sincerely thank you for your attention and again apologize for being unable to join the meeting this evening. If I may be of any assistance, please don t hesitate to contact ms. Very truly, T•` Gallagher ' M.G. Astleford Company, Inc. 1Od 1r10 1VNOILVNZIJINI 080J311 a 1088 068 219 53 : 51 0C-L0-1661 0 CS 46 • 3 — �sF. CVo ; * u. q I r co u crs.J *to;, * C1 H � I • Z*• I N W O * I * er _1- 2J �I w UV- * * a m a (l I I O p N W LJJ * II m * 0 0 0 pp * Q rei el O *in * 2 N W m it w a. Y E * 4 $ V U �0 brl J 1 �' * \ I a cr)+add a 0 * z :::o z� IR * 2 G c.O �Q * . * 0 * * * H W 4W. 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I • � Z 1 I I 30' HALF R.O.W. • *4 I • 13 12 13' RAHN WAY— t1� II A 1 1r 2 i KAHN RIDGE 1 o ° SCALE 1"= 1001 1 43 HALF R.O.W. ,---r � 0 1 a ; RAHNCLIFF MATCH EX. C 9 G —_� 1 • 1 f COURT 3e HALF R.O.W. • ! I -30'HALF R.OW. FIG. _L city of eagan - . - STREETS . - - - approved: sta d plate . 1�' PUBLIC RAHN CLIFF ROAD $ WORKS CITY PROJECT N0. 609 7- 1 -91 M C DEPARTMENT 7/ ..) , Agenda Information Memo • August 6, 1991 City Council Meeting VACATE DRAINAGE AND UTILITY EASEMENT, L4, B1. SUNRISE HILLS 2ND ADDITION B. Vacate Portion of Drainage and Utility Easements for Lot 4, Block 1, Sunrise Hills 2nd Addition--On July 2nd, the City Council received a petition requesting the vacation of a portion of the drainage and utility easement dedicated over a portion of Lot 4, Block 1, Sunrise Hills 2nd Addition as shown by the sketch and legal description enclosed on page While Lot 4 is a large lot of 2.1 acres, a significant portion of it is encumbered by ither drainage and utility easements for the ponding areas over the western half or a Williams Brothers pipeline easement along the southeastern portion. In order to accommodate a building site, the property owner is requesting this partial vacation. This easement was originally dedicated to incorporate the high water elevation of Pond JP- 60. If this partial vacation is approved, it should be subject to a requirement that the lowest exposed elevation shall be no lower than 893.0 to provide the adequate freeboard bounce safety factor. All notices have been published in the legal newspaper and sent to all potentially affected utility companies. As of this date, staff has not received any objections to this proposed vacation other than the concerns expressed regarding minimum elevation separation. • ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the partial vacation of a drainage and utility easement as described over Lot 4, Block 1, Sunrise Hills 2nd Addition subject to the lowest exposed house elevation being no lower than 893.0. • 72_ EASEMENT TO BE VACATED An existing drainage and utility easement over and across part of Lot 4, Block 1, SUNRISE HILLS 2ND ADDITION, according to the recorded plat thereof on file or . of record in the office of the County Recorder, Dakota County, Minnesota. Said portion of easement to be vacated is described as follows: Commencing at the southwest corner of said Lot 4, Block 1; thence on an assumed bearing of South 89 degrees 19 minutes 22 seconds East, along the south line thereof, a distance of 175.00 feet; thence North 48 degrees ,03 minutes 42 seconds West a distance of 26.49 feet; thence North 26 degrees 40 minutes 48 seconds East a distance of 55.89 feet to the point of beginning of the portion of said easement to be vacated; thence North 48 degrees 57 minutes 06 seconds East a distance of 118.84 feet; thence North 22 degrees 01 minutes 51 seconds East a distance of 16.00 feet; thence South 54 degrees 00 minutes 10 seconds West a distance of 95.30 feet to an intersection with a line bearing North 26 degrees 40 minutes 48 seconds East from the point of beginning; thence South 26 degrees 40 minutes 48 seconds West, along said line, to said point of beginning. ' .. 1/lS1,\ 1 < , 73.57,,„„ 9 E / 12802 - N83°0258 E __. -� /�/ 50. '+3 y ......• •r-- 67 25 \, „ , , „/ 3644\ A\ • J Ng 7 �2 ■■-1 76V61 / ;A:1:0T -\ $• OUT LOT 03� 29 // /ps. \ r, 6 \ f H N6a \ / 29oot��\ A=52°05'13" \, 65.90r a9` \ __-— 1 �Q T,,� L=50.00 11 I / j/ -41 'E'-'34� \ /<---- `.�i5 71 r_ I, OND � 5 ) r L WATER ELEVATN AS OF /i N swP,' , EAR; ) \ 18,1997—886.60 1i t,, 29 00 1 11,; 9•.43,3-, I 1 / 3,= ! + O I DRAINAGE 9 U7111TY EASE AS NT 1 �� ,/3+ '• P45 `v 0 V Z1 • - 1 I I C J N'> 03 z3"W I T ` P/si°•atie\ / i, u0.37 —Y / 1` S 89°56'17"E i/2S ,,,t-r- N r/1 V00 408.32 —E, _—--�-->. ):1 p•52°05'I a j L"50.00 . 1: r NORTe SAi 1 / L.f 90 POWER CNNslAlr EASEMENT . \ r.9.• '� / I PFR DOC NO 538328 `fit r.,__, \\ ' / 1- I is /. 3/ \ : ' 4 / P 1, m °�` / 11 0'JSIIRVET UNE +. ° /M' r> IN gee, /7�3 \ ` 41r/ c, Ark h / / M81"DRAINAGE 9 �f� /^Ory 905 / P II I Man ,,ti ' /,P / OUT LOT °O I M MIT' O // 'Y /f,Q ' / 7 Z 1 \ ��o sz ,Lro Dy ,I 3a 36 1 ��' 385.`2 ��% o _-- ‘ -i-� 17500 --Yb, ._— -- S89°19 1221E 643 1. 1 1 t ' 'q'� \- ..T., , .., ,1-le•µr1 CPI CF(''rq Agenda Information Memo • August 6, 1991 City Council Meeting VACATE DRAINAGE AND UTILITY EASEMENT LOTS 1 & 2. BLOCK 1 EAGANDALE CENTER INDUSTRIAL PARK 8TH ADDITION C. Vacate Portion of Drainage and Utility Easements for Lots 1 & 2, Block 1, Eagandale Center Industrial Park 8th Addition--On July 2nd, the City received a petition and scheduled a public hearing to discuss the proposed vacation of common lot line drainage and utility easements within the Eagandale Center Industrial Park 8th Addition to accommodate the expansion of the Kraft Foods facility. Enclosed on page 75' is a description of the easements to be vacated along with a sketch showing its location. All notices have been published in the legal newspaper and sent to all potentially affected utility companies. As of this date, the staff has not received any objections to this proposed vacation. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of the described drainage and utility easements over portions of Lots 1 and 2, Block 1, Eagandale Center Industrial Park 8th Addition. • • N C •/.4 C V 0 0 J , f)i, ''!q. -4 a •.4 0 r1 \Lr C'd .E y U w' '. .air e^ee ,(i. - W•.i •.e d U) 0 o - O. a N-1 0N N � a d C - A '0 0 4-$i d C toN V , C w 0 d � I, O O O O -I .- 4 , d a.1 m 0 w 4 ea0 ^• m E >. m 0 • .Ci t1Q O L d d d aa v •1 L d M .-1 r Qi .+ ro - 4 .0 C - aIn 4 • 4 - 4 0 naO+ b d w O N O •.C4 a 4' " •N >•. i1 N� d .o . w U ro E d a o C w .0 •' 4 • 4 0 4) 0 W d d d y 4 0 a+ 4 d • •� 'O 3 ..1 >. Urn 4 3 •'' 0 .] d a. ,J 14 a 0 >..4 a C N to.0 p a 0 4) 0 a 0 ro w +' .•e 4 .O ro d a) a ro w a-1 a • U d 0 4 d C .0 a V 4 d 0 d d 0 E tT d ++ O in d O T' E tT 3 .0 4 a C . a U ••e W O+ C ..e. co C .0 4.) 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'.r- e:._ c N't74" f 4 ....."1. o °� t? to a�co , ; 31C W `gip • . , __�`., 16 :i L'J c- \, W e0s•°E.0 ^ v N' '- 7 �-) �i D z1g oo, 09 e U 0- 7•5°' 44 zm (r. i S 4•H Agenda Information Memo • August 6, 1991 City Council Meeting VACATE DRAINAGE AND UTILITY EASEMENTS. LOTS 8. 9, & 10 BLOCK 1, OVERVIEW ESTATES REPLAT D. Vacate Portion of Drainage and Utility Easements for Lots 8, 9, and 10, Block 1, Overview Estates Replat--On July 2nd, the Council received a petition and scheduled a public hearing for August 6th to discuss the proposed vacation of the rear lot line drainage and utility easements over the above-referenced lots to accommodate the incorporation of adjacent property under the proposed Golden Meadow Addition plat. Enclosed on page 77 is a sketch and legal description of the drainage and utility easements to be vacated. All notices have been published in the legal newspaper and sent to all potentially affected utility companies informing them of this request. As of this date, the staff has not received any objections to this proposed vacation. ACTION TO BE CONSIDERED ON THIS ITEM: To close the public hearing and approve the vacation of the described drainage and utility easements over Lots 8, 9, and 10, Block 1, Overview Estates Replat. • • I Description of Easement to be vacated: The -5.0 foot drainage and utility easements along the north property line of Lots 8, 9 & 10, Block 2, Overview • Estates Replat, according to the recorded plat thereof. SURVEYOR'S CERTIFICATE rl ry I ,.l ., / , {J t F,. —T" �� 1�1 "� \ I \` .J,� 1 1j Ole: 1 inch = 100 ft r; I i --- -1 / :›1-- I ) P"' ' 11:/ • i'''' rc Drainage & Uti1S(ty Ease -nts (._ \ 100 r inn I .194 R.4 r 1 .. , l i 1 to I EASEMENTS TO BE VACATED a_. • I, -- _ c'_ 4/11•_-L - . a ,a - � � \r-...... QQ / /r k. resent and proposed D I� -- m 2 �i^ °�'! / lr ' zoning R-1, PD N�y o 'i LL I ' �� 1 I I N / ji/ ��1 . Or / , ' New lot sizes i . 1 ' ILot 1 25,992 Sq. ft. Lot 2 25,979 Sq. ft. (n , , nf 1/ �r\i I I IN , '' � i ^` it Lit 3 29,164 Sg. ft. 1' 6- 14-c I `� I TES: � ^ I. .' I'. There is a single lily h 1 _ 1_.' 100 I � 100 ��_ _I L 941?6 J! ',I residence on each of the ( � � f platted lots. ' 1 I 1`�, . All lots are served by GOLDEN 1ME-AbOW , — "; , I city utilities. I rT ' I 50 deli No site grading will be ...-1- - � I'� I .... 1 done in conjunction with III t` ' ' t II `platting this property. ' 1 rt: - ,___ 1 1 A \\ If • i i W , r" t_ T \ 1~ ill F v, ,Preliminary plat: COLD MEADOW ADDITION. r• i \ '� , .. ` C'` Owners/ reyeldpers Flatri }a & Will�rd Percy Lot B +. 1_ OVERVIEW ESTATES REPLAT 745 Golden Meadow Road Eagan, MN 55123 • Lynn & Steve Mereness Lot 9, Block 2, OVERVIEW ESTATES REPLAT 735 Golden M'dow Road Eagan, MN 55723 Patricia & John Todd Lot 10, Block 2, OVERVIEW ESTATES REPLAT 731 Golden Meadow Road Eagan, MN 55123 Dakota County HRA Outlot A, OVERVIEW ESTATES I hereby certify that this survey,plan,or report was Rosemount, MN. 41PLA7 prepared by me or under my direct supervision and / !/ - that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. / , ,� Delmar H. Schwartz II 05-30-91 77 Minnesota Registration No.6625 Agenda Information Memo '`JC t 2 • August 6, 1991, City Council Meeting APPROVE DETAIL PLANS (LEXINGTON AVE/LONE OAK RD) A. Project 601, Approve Detail Plans (Lexington Avenue/Lone Oak Road - Intersection Reconstruction & Signalization)--On July 16, a public hearing was held to discuss the proposed intersection improvements of Lexington Avenue and Lone Oak Road. As a result of that public hearing, the Council would approve the County's plans subject to breaks in the proposed concrete medians being provided in various locations in response to citizens' requests. Enclosed on pages 7y' through SQ is a letter forwarding this action on to the Dakota County Highway Department for their review and response. Enclosed on page g/ is a sketch of the intersection improvement and median construction in relationship to the objecting property owners who would loose their left-turn movement. The affected property owners' concerns and Council action was forwarded to the County's Physical Development Board Committee which reviewed the issue on July 30. The C mmittee was comprised of four of the five County Commissioners. Enclosed on pages g2, through 33 is a copy of the County staff report regarding this issue. After the Board reviewed the City and property owners' concerns, they unanimously adopted the recommended Resolution which will n of allow the median breaks and further requests the City Council to approve theme"pTans as originally presented. Because of their concerns for safety and the inherent responsibility and liability of the County to address these safety concerns, they recommend that the project be delayed rather than to compromise the original design. This committee recommendation will be forwarded to the full County Board at its meeting on August 6. If there is any change in the County's position as a result of the full Board reviewing this issue, the Director of Public Works will update the Council. ACTION TO BE CONSIDERED ON THIS ITEM: To approve/deny detailed County plans for Project 601 (County Project 26-16) and the related Cost Participation Agreement for the Lexington Avenue/Lone Oak Road reconstruction and signalization improvement. • 7/ 0:...k. city of aacpan _ 3830 PILOT KNOB ROAD THOMAS EGAN EAGAN, MINNESOTA 55122-1897 Mayor PHONE:(612)454-8100 DAVID K GUSTAFSCN,1 FAX:(612)454-8363 PAMELA M:OREA TIM PAWLENTY THEODORE WACHTER Council Members July 18, 1991 THOMAS HEDGES City Atlmmstrator EUGENE VAN OVERBEKE DAVE EVERDS, COUNTY ENGINEER Clerk AND PETE SORENSON DAKOTA COUNTY HIGHWAY DEPT • WESTERN SERVICE CENTER 14955 GALAXIE AVE. W. APPLE VALLEY, MN. 55124 RE: City Project #601, Lexington Avenue and Lone Oak Road (Intersection Reconstruction and Signalization) County Project #26-16 City Council Request for Design Modifications Dear Dave and Pete: On July 16th, the City Council held a formal public hearing to discuss the proposed improvements referenced above with the affected property owners. As you are aware, the majority of the III concerns expressed during this public hearing pertained to the restrictions and limitations placed on existing driveway accesses due to the installation of proposed medians. c__ While the three of us tried to explain the safety and traffic control benefits of maintaining the medians as proposed, Council expressed their concerns about the impact on these property owners. Subsequently, the City Council closed the public hearing, approved the project and formally requested Dakota County to revise their AV final detailed design. In reviewing the notes of the minutes from that meeting, it—a_sita.nderstandirps.. that they specifically requested that cross ovei-EdieTtirffreaks be provided in the median on Lexington Avenue north of Lone Oak Road to provide access to the existing single family properties along the west side as well as the existing entrance to the property located in the northeast corner of this intersection. While this may be the technical motion of the Council, I am sure that it was also their intent to include a median cross over for the Marvin Rahn property referenced as Parcel #2 on your preliminary right-of-way map #121 dated 6/28/91 located on the east side of Lexington Avenue south of Lone Oak Road. ill \,... THE LONE OAK TREE...THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer 77 Page Two July 18, 1991 I would appreciate it if you would review this request from the City Council and provide a response at your earliest convenience. I would be happy to provide additional background information as may be necessary to further explain the concerns precipitating this action. Sincerely, • Thomas A. Colbert, P.E. Director of Public Works cc: Michael. P. Foertsch, Assistant City Engineer TAC/jf IIM 110 Do ; 1 ;1I I .2 r-----r-----mr4-4t"---dH iii- : ....o . I 0 C I Bid t o - ,I � J O • 1 hI`1 � f: , L_ B. C114 .-1 • I _ Q 1 i • F o o Z • ® o .,i _ 00 1_,,.. v., • • 6 •, c 4 I • r I', r - v' r--}� o J N•11-1-trir--- 1 , qj c 5 i ,. E o I • a 1 i • O o •� • at _„,_ _f_____ ... _. 1 Lone Ook Road C II 1 s i I I I 1 8 TO • ' I . I I I 0 . II8 11 s 1• i: a) . I I:. • •• • •. • Arh 1 i , MO k t-- i 'n• NI PHYSICAL D E V E L O P M E N T B O A R D C O M M I T T E E S'O: REQUEST FOR COMMITTEE REVIEW DIVISION: pByglCAi, DEVELOPMENT ^APARTMENT: HIGHWAY MEETING DATE: JULY 30, 1991 itact Person: PETE 80RENSO Budgeted _ - 8 ..;, __. •:•::: dlephone Number: 891-7103 Other Funding . N/A ITEM: CONSIDER REQUEST FROM CITY OF EAGAN TO p}t©y� DRIVEWAYS ON CP 26-16 ' MEDIAN:OPENrNG3 :FOR ` Referred bY: Management Team B . •:. oard Committee Other BACKGROUND: , CP 26-16 is a project to reconstruct the intersection Road) and CR 43 (Lexington Avenue) and to construct the first stage of between I-35E and TH 55. n of CSAH 26 (Lone Oak CIP for 1993, The second stage of this project is currentlxCithe The intersection design proposed b • divided roadway on CSAH 26 Y Highway Department staff continues the (constructed CR 43. The next stage of thisproject, scheduled DOT w easterly through a divided roadway through TH 55. will extend. CSAH 26 as Due to the heavy traffic volumes • on turning traffic volumes northbound on CR 43 43 and to CSAH 26 and the heavy �sign and traffic signal operation will provide dturn west, the intersection th leg of the intersection and will ouble left turn lanes on the s e. traffic movements provide a center median to facilitate (see attached traffic volumes and projected traffic) . A neighborhood meeting was held on Thursday, July 11 to review th property impacts with the affected the design and public hearing on Tuesday, July 16 and heard the comments o efr City Council held a owners. . m several ` property ISSUES/CONCERNS: r The City Council at their meeting on Tuesday, July 16, 199 project, however their approval is conditional upon some changes approved the n the design. The City asked the County to remove the 100% City made id sidewalk/biketrail on the west side of CR 43 north of. CSAH 26 City fovddd median openings in the CR 43 median to the driveways to residences n property in the northeast corner of the intersection (see provide the City of Eagan) . residences and to the ( e attached memo from Several property owners appeared before the council and objecting to the loss of left turn access to their property an argued strongly their trees and front yards. and driveways) . (See attached drawings showing roadway to Y proposed i!, Na The sidewalk/biketrail to be removed was included in the plan a The City and would not have used County funds to pay <t aik/biketrail will reduce the number of trees it. at the request of al es to the front Removal of this yards, taken and will reduce 1 4g Opening the center median to the driveways will cause unsafe conditions w. left turning movements allowed so close to this busy intersection. Tv resulting short broken segments of median will also be ineffective in redirecting the southbound traffic away from the left turning area at the intersection. We have heard that the Eagan Police Department also has saf concerns:with this change in the design. Highwa +`staff recommends that the Physical Development Board review this issue and support the recommended design and require the City Council to withdraw their conditions for median breaks at these driveways for the project to proceed. RECOMMENDATION/SUGGESTED RESOLUTION: Staff recommends that the Physical Development Board pass the following resolution on to the County Board. • WHEREAS, County Project: 26-16, scheduled for 1991 in the approved CIP, includes center medians along CSAH 26 (Lone Oak Road) and center medians on County Road 43 (Lexington Avenue) at the intersection with CSAH 26; and WHEREAS, The City;.of,.Eagan has approved the project conditional upon opening the center median on County Road 43 at the residential driveways and a business driveway in the NE corner; and WHEREAS, The center median design is necessary to provide acceptable traffic flow directions and to restrict unsafe left turns close to the intersection; and WHEREAS, The existing traffic volumes combined with the 20 year traffic forecast indicate that the intersection of CSAH 26 and County Road 43 is vi heavily travelled and will continue to be a major crossroad of high levINI County highways; and .:: : • • • WHEREAS, Center median roadway designs have proven to operate very efficiently at very high volume intersections and provide good intersection area safety. NOW, THEREFORE, BE IT. RESOLVED, That the Dakota County Board of Commissioners support the proposed design of the intersection of CSAH 26 (Lone Oak Road) at County Road 43 (Lexington.Avenue) , including a raised concrete center median on County Road 43 with no median openings for left turn access to adjacent properties. BE IT FURTHER RESOLVED,:.That the City of Eagan be requested to readdress this project and encoureged'to -withdraw their conditions to open the center medians at the adjacent property driveways. .A Louis J. Z'e1 I brat;' DIRECT4R = , David L. Everds, P.E. PHYSICAL' DEVELOPMENT'DIVISION _-' HIGHWAY ENGINEER (.4)) . A/ Lyl D. Wray, .COUNT _ADMINISTRATOR:' Jul 30-1/kpb .: Attachment: Traffic Data City of Eagan Memo Intersection Drawing Location Map for CP 26-16 0 Agenda Information Memo • August 6, 1991 City Council Meeting 1991 TRAILER PERMIT RENEWAL B. Renewal,1991 Trailer Permits for Fritz and Isaacson--1991 trailer permit renewals came before the City Council at the July 16, 1991 City Council meeting. At that time, concern was expressed regarding the permits previously held by Marvin and Verene Fritz and that owned by Steven Isaacson. At that time, the Council denied the trailer permits for these two owners and directed that they appear before the City Council if they wished their permits to be reconsidered for 1991 through 1992. Enclosed on pages S5 through f0 is a copy of a memorandum from Administrative Assistant Witt providing backgr6und information in this regard together with Council minutes and copies of photographs of Mr. Isaacson's property. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the trailer permit renewals for Marvin and Verene Fritz and Steven Isaacson. Q GL vy, 41, O "�a._As 9►w.v tUid .,,•414.4"' (::) 16� 411 a7( August 1, 1991 TO: CITY ADMINISTRATOR HEDGES FROM: ADMINISTRATIVE ASSISTANT WITT RE: TRAILER PERMIT RENEWALS - MARVIN FRITZ & STEVEN ISAACSON Mr. Fritz and Mr. Isaacson have been advised that they must come before the Council to discuss their trail permit renewal appli - cations. (To date, we have not received an application from Mr. Isaacson. ) The 1990 and ' 91 minutes for license renewals are attached. I received a call from Steven Isaacson on Monday, July 29. He stated that his job takes him out of town and he would not be able to attend the August 6 meeting. He said that the property is still for sale and that the trailers on the property are not being used. He recalled that years ago he was granted a trailer sales lot permit which he renewed every year. In more recent • years he has a trailer permit and he wasn't clear as to what the City was licensing. Tina reviewed the minutes, parcel file and permit/licensing files to compile a record of official action regarding this property. From 1974-1979, Mr. Doug Isaacson dba Dakota Homes, was granted an annual conditional use permit to have a trailer sales lot. From 1980 on, the renewal was for a trailer permit to have a sales office. (The records are not clear when Steven Isaacson came into ownership. ) There are no longer trailer sales being conducted on the premises, evidently discontinued sometime in 1989. Tina also took photos of the trailers currently on the property. A brown one, believed to be the one used as a sales office is by the barn. A small trailer, which could be a "pull-along" unit is located by an outbuilding and does have curtains in the window. The large trailer situated away from other buildings could be inhabited; It has a "lived in" appearance. However, Mr. Isaacson says none of the trailers are occupied. Action requested: Deny both permits. A change from the status quo is not likely without impetus from the City Council. 0� 0C231 Page 17/EAGAN CITY COUNCIL MINUTES July 10, 1990 • Gustafson moved, Wachter seconded, a motion to deny a rezoning of approximately 53.5 acres from R-4 to R-1 and of approximately 6 acres from R4 to PF and a comprehensive guide plan amendment for Area R with the intent of removing this area from the Multifamily Residential Land Study, located along Johnny Cake Ridge Road, south of Diffley Road in the northwest and southwest quarters of Section 28 and the northwest quarter of Section 29. Aye: 5 Nay: 0 NEW:.WIMPS APPOINTMENT/ADVISORY PARKS & RECREATION COMMISSION The City Administrator introduced this item by saying that Sandra Wensmann had resigned from the Commission and John Griggs, the Alternate, was interested In a full-time appointment. Five individuals had indicated an interest in serving on the APRC including Dennis Seiz who is presently serving as the Alternate on the Solid Waste Abatement Commission. Mr. Hedges said he had apprised Mr. Seiz of City Council policy not to appoint one member to two commissions. Mr. Seiz had indicated to Mr. Hedges that if he was not appointed to the APRC, he wished to remain on the Solid Waste Abatement Commission. After a ballot, John Griggs was appointed to fill the remainder of a three year term on the Advisory Parks and Recreation Commission and Lee Markel) was appointed to fill the remainder of Mr. Griggs' Alternate term. RESIGNATION/APPOINTMENT SOLID WASTE ABATEMENT COMMISSION • After balloting, Dennis Seiz was appointed to fill a vacancy on the Solid Waste Abatement Commission and Floyd Hiar was appointed to fill the remainder of Mr. Seiz's Alternate term. AUTHORIZATION/ADDRIONAL CONSULTANT COST CORRIDOR TASK FORCE MEETINGS The City Administrator said that legal and technical consultants had been retained to provide additional information and attend meetings of the Corridor Task Force. In the opinion of Mr. Hedges and Assistant to the City Administrator Hohenstein, additional input is needed from the consultant but budget constraints are of concern. Mr. Hedges said they have come to a vital point in the process and additional costs will be incurred. Councilmember Gustafson said he is serving on the Task Force and while he objected to the first $30,000 and this $4,000, he is convinced it is necessary. Gustafson moved, McCrea seconded, a motion to authorize additional consultant service in an amount not to exceed $4400 for the firm of G. Bogen and Associates to provide support for the Eagan/Mendota Heights Corridor Task Force meetings. Aye: 5 Nay: 0 RENEWALS/1990 TRAILER PERMIT'S City Administrator Hedges reported that John Olinger, Administrative Intern, had taken pictures of all existing trailers in the City. Mr. Hedges said that while the number of trailers is diminishing, there • O'° 0C2„3 Page 18/EAGAN CITY COUNCIL MINUTES July 10, 1990 are still a few left. Mr. Hedges said direction was needed from the Council regarding the disposition al of each permit. Councilmember McCrea said the Fritz trailer was there last year and the applicant talked of plans to build a home at that time. The Councilmember McCrea said this permit received its first renewal in 1980-10 years ago. Councilmember Wachter said the City has the criteria for renewal of trailer permits and it just has to be enforced. After further discussion, Councilmember Gustafson asked if there was zoning for mobile homes. Councilmember McCrea said that no trailers were allowed to exist except for one year to build a home. She said that was why the Fritz trailer permit was originally granted. Councilmember Gustafson said he saw no reason to approve any. City Administrator Hedges said he was not trying to initiate a public hearing, however, considering that many were renewed in the past, the mobile home owners may wish to appear and present their cases. The City Administrator said perhaps a letter could be sent asking for a response by a certain date as to what each of the trailers is being used for and if it is found not to be a valid use, then the permit could be revoked. He said the City did not wish to create a hardship. Mayor Egan suggested a 'show cause' procedure where a letter would be sent calling for the trailer owner to appear before the Council. He said perhaps an agenda in late August or September would be appropriate. Mr. Marvin Fritz then approached the Council and said he had just received a letter July 9. He said he would not need a renewal of his permit as he was building a house. Mrs. Earl Marotzke said she has had a trailer on Gun Club Road since 1964 and said she believed her trailer was 'grandfathered' in. She said there have been no complaints about her trailer and she hoped the Council would not take it away. Councilmember McCrea said that the Marotzke trailer was grandfathered in and did not need a permit. Wachter moved, McCrea seconded, a motion to approve the trailer permit for Earl Marotzke, 535 Gun Club Road, to withhold action on the Marvin Fritz permit, and to send a letter to the following permit holders asking them to show just cause why their permits should not be revoked: Tripp Oil Company, 3085 Highway 13 Lyle Schultze, 1315 Carriage Hills Drive American Homes, 3660 Dodd Road Aye: 5 Nay: 0 REVISED STANDARD CONDITIONS OF PLAT APPROVAL Wachter moved, Gustafson seconded, a motion to approve the revised standard conditions of plat approval as presented in Exhibit A. Aye: 5 Nay: 0 SPECIAL USE PERMIT/STEININGER CONSTRUCTION McCrea moved, Gustafson seconded, a motion to approve the special use permit for Steininger Construction to operate a concrete recycling plant in the northwest quarter of Section 13 as presented with the following conditions: • '?7 0G2S7 Page 12/EAGAN CITY COUNCIL MINUTES August 21, 1990 • • said the City would be unwilling to use that type of language in the development agreement if they are not the designer and the builder. Mr. Sheldon said that the person who designs and constructs the system should be the one ultimately responsible for the viability of the system. He also asked who should bear the risk and liability if the system does not work. The City Attorney said that if the City were to design and develop the system, they would be expected to bear the responsibility, however, if the developer is the designer and the developer of the system, then they should bear the responsibility. Mr. Herrmann wished to make the point that once the system was in and completed in a workmanship-like manner, and the City had checked it, his responsibility should be limited to that point The Director of Public Works, Tom Colbert, said that if the City were to come back with a change, it would mean that the system obviously did not work and if it didn't work, it wasn't the checking that was the problem but the design. Mr. Colbert said that if the system didn't work, it had to be a flaw in the design or construction. Mayor Egan made the point that the City may very well look to the developer of Stafford Place for correction of the problems in that project. He said they have not signed off the responsibility of the developer for the design of that system. Councilmember Gustafson said that a few years ago, the City looked at having all infrastructure designed and installed by the City. The Councilmember said he had voted against that proposal so that developers would have the flexibility of putting in the systems themselves. With that flexibility, however, came the responsibility to assure that the systems worked. Gustafson moved, McCrea seconded,a motion to approve the Fairway Hills 3rd Addition final plat without the language as proposed by the developer. Aye: 5 Nay: 0 R-90.59 RENEWALSNRAILER PERMITS • After introduction by Mayor Egan, City Administrator Hedges said that at the July 10, 1990, City Council meeting, the City Council directed staff to contact Tripp Oil Company, Lyle Schultz and American Homes and require that they show cause why their trailer permits should be renewed. Wachter moved, Egan seconded,a motion to approve a one-year trailer permit for Lyle Schultz for a residential trailer at 1315 Carriage Hills Drive. Aye: 5 Nay: 0 After Councilmember Wachter questioned how much longer a trailer permit would be required by Tripp Oil Company, McCrea moved, Gustafson seconded, a motion to approve a one-year trailer permit for Tripp Oil Company for a trailer located at 3085 Highway 13. Aye: 4 Nay 1 (Wachter) Mr. Steven Isaacson of American Homes then discussed the trailer permit held by his company. He said he had sold the business a year ago and it had been purchased by Dakota Homes,which has since gone out of business. Mr. Isaacson said he has a sales lot permit and he is attempting to sell the remaining trailers. Mr. Isaacson said he was not certain how much longer he would require a permit but he would like to maintain it for at least one more year. He pointed out that his sales lot was in an industrial area. Mayor Egan asked Mr. Isaacson if he was allowed to remain one more year, could be get the rest of the trailers sold. Mr. Isaacson said that be pays commercial taxes and did not understand why he could not maintain his sales lot permit indefinitely. After all, he said he does not pollute and the area does not look unsightly. Wachter moved, McCrea seconded, a motion to approve a one-year (or less) trailer permit for American Homes located at 3660 Dodd Road. Aye: 5 Nay. 0 • 08 MOUNT CALVARY LUTHERAN CHURCH Tim Pawlenty moved,Ted Wachter seconded the motion to close the public hearing for Project 584 • (Rahn Road Reconstruction)as it pertains to Parcel 10-02000-010-28(Mount Calvary Lutheran Church)and approve the modified assessment roll and authorize it certification to Dakota County. Aye: 5 Nay 0 RIP 3 • SPECIAL USE PERMLT/STEININGER CONSTRUCTION CONCRETE RECYCLING McCrea moved, Wachter seconded the motion to approve a spoecial use permit for Steininger Construction to allow continuation of their concrete recycling operation in an LI (Limited Industrial)district with the following conditions: 1. Dust control procedures shall be utilized. 2. Hours of operation shall be limited to 7:00 AM to 7:00 PM, Monday through Saturday. 3. The oeprtion shall be subject to an annual review. If renewal is denied,the applicant will be provided with a six-month notice for termination. Aye: 5 Nay: 0 RECREATIONAL FACILITY COMTTTEE RECOMMENDATION ICE ARENA/SWIMMING POOL PROJECT McCrea moved, Gustafson seconded the motion to defer the discussion of the ice arena/swimming pool to the special Council meeting of July 29, 1991 at Trapp Farm Park. Aye: 5 Nay 0 It was noted that the appropriate notices would be provided so that the public would be welcome to • attend. 1991 TRAILER PERMITS After introduction of this item by Mayor Egan, Councilmember McCrea expressed concern for the request by Marvin &Verene Fritz noting that the 1990-91 permit was approved in this instance based on the proviso that a single family home would be constructed on this site and the mobile home would be removed. She continued that this permit has been renewed in subsequent years. Administrative Assistant Witt stated that after contacting Mr. Fritz, he indicated they were still experiencing difficulty in obtaining financing. Mayor Egan reiterated that the Council had been emphatic about this issue when it was addressed in 1990; the mobile home permit was issued based on the expectation that the single family home would be constructed • and the mobile home removed. Councilmember Wachter expressed a similar concern for the Steven Isaacson permit noting that this mobile home is no longer a sales office which was the initial intent of the permit. In response to a question from Councilmember Gustafson, Administrative Assistant Witt explained that she had not had any communication with Mr. Isaacson after he was notified of the City Council meeting where this item would be addressed. Wachter moved, Pawlenty seconded the motion to approve 1991 trailer permit renewals for B & F Distributing dba Tripp Oil,Alwin&Lyle Shultz and Earl Marotzke. The motion denied approval of 1991-92 trailer permit renewals for Marvin & Verene Fritz and Steven Isaacson until such time as they could appear before the City Council for reconsideration of the denial. Aye: 5 Nay: • 6,1 As r4 • i !T.': Vj, :1 mom. .s - Tai* r S a Ts t ice: it. }' S K ... jRi -IN, -C `Fri•4 ,j"a. *., Brown trailer was probably the 1 sales office. � ;+' :. r .r.8.' 'N.: 4 yam'• - . . . .. . __ ..... I • s • /6P,,.. { ,.: Small trailer could be a pull- along unit. r I T • ' - .,.• aAO1wwL"1"71°!' .r r .. _ ., . -;; Z Z is +Iy�.,� a. • ` Use of large trailer has not been determined. 90 Agenda Information Memo August 6, 1991 City Council Meeting III ICE ARENA/OUTDOOR SWIMMING POOL FACILITY/ATHLETIC FIELDS. C. Consider Direction for Ice Arena/Outdoor Swimming Pool Facility and Additional Athletic Fields--The Ci ty Council has addressed this issue on a number of occasions and, its workshop meeting on Jul 29, 1991. At that time, the City Council most recently, at is p g July ty requested that staff develop additional information relative to costs of the facilities, the potential relationship with the YMCA and the potential for a bond referendum in this regard if that is the direction chosen by the Council. While a short turnaround since the workshop does not permit exhaustive review of these issues, enclosed on pages through /05"is a memorandum addressing actual and public policy matters in this regard. Also enclosed on pages /O3. through /// is a copy of a concept paper and draft agreement prepared and proposed in concept by John Traver of the St. Paul Area YMCA. The staff has raised a number of questions relative to community perception for location of an ice facility/outdoor pool complex in the industrial park that require further study and consideration by the City Council. The agreements, as presented by the YMCA, support a more regional use, while the City, if public funds are used exclusively, may want to locate and operate the ice arena and outdoor pool as a separate facility. As the review proceeds, the City will need to strive for a balance between YMCA control and regional use and City requirements for this type of facility. These items are provided for information and background purposes only. No action on the agreement should be anticipated at this time. . ACTION TO BE CONSIDERED ON THIS ITEM: To provide direction for the ice arena/ outdoor swimming pool facility and additional athletic fields. a- ?I'A-C11 .2.1,, 6 , e . w 0,9-JAA4f3 tb ; ,cry C 0 c �.4 ° , • Po 4 4, ";4..a,,,, %- ,tb v"..4`. A-.k • it,c),A,..t. •, . CArv„...,„tm::A., 1.,,, fc,,A„ tk c A-+ 40-drukvofr v R , , d **. '..., 14),14+x*R,w- •,* t:5,R n>,,w., • I 1,..-o .. .A- � IIII 9/ M E M O R A N D U M TO: MAYOR EGAN AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: AUGUST 2, 1991 SUBJECT: ICE ARENA/SWIMMING POOL FACILITY Issues The ice arena/recreational facility discussion has been an ongoing issue for the City for a significant period of time. As a consequence the details of how a project might be structured and financed have become dominant, while the fundamental issues may have become obscured. The purpose of this memorandum is to attempt to address the detail questions and, at the same time, clarify what the City's priorities are for this facility. The issues before the City are: 1. Whether the City of Eagan wishes to move forward with anyle7405 ice arena or ice arena and related facilities in the near future? 2. Whether the development of this , facility is dependent be upon its relationship with an Eagan YMCA? 3. What benefits and disadvantages arise from each of the potential locations? 411 4. What is the maximum budget the City should allocate to this project? 5. How should the project be financed? 6. If the project is to be financed, fully or in part, by a referendum, when should the question be brought before the public?, Pol'iet Mwoodlow> . 5-1/4'i' ,4,;-"��.@„0,. - .... uou�o��,o um ) Q one k Options The potential scenarios under ich the recreational facility could be built have been condense somewhat by opportunities and decisions which have occurred in recent weeks. It would appear at this time that the YMCA has chosen to accept West Publishing's offer of land and contributions to build their facility on the northwest corner of the West property. In addition, it appeared that one outcome of the Council workshop was the elimination from further consideration of the HUD property at Lexington and Diffley. The remaining City site, then, would be the southwestern quarter of the Civic Center site, immediately south of the Municipal Center building. What remains for the City is to determine whether to co-locate the City's recreational facility with the Y. This decision depends upon the issues outlined above as well as any cost differentials and City policy issues with respect to control and management of the facilities. 111 (i.ok - Site Development The question was raised as to how much money might be saved in site 110 development costs, which are now estimated at $900,000, if the arena/pool are constructed in conjunction with the Y at the proposed West Publishing site versus the City Hall site. Without a site plan for the West Publishing/Y ten (10) acre site, and sufficient time to do an analysis, the consulting firm of Bonestroo, Rosene, Anderlik & Associates and City staff is not able to compute any dollar amount with a reasonable degree of accuracy. However, the City Council may wish to consider the following: The $900,000 site development cost projection for the City Hall site should not be entirely attributed to the ice arena. Some of this projected cost should be apportioned to the future City Hall/Police expansion. In fact, it could be argued that site development is a general cost necessary to make the site useable for any public use. Certain infrastructure needs will have to be met with any additional construction on the municipal center site. For example, a storm sewer will have to be extended from Pilot Knob to the east at a projected cost of $150,000. Therefore, the City will incur a portion of the $900,000 site development costs with the expansion of Police/Fire if those improvements are not done as a result of the ice arena not being constructed. Still another perspective of the site development cost issue was an understanding that the Y would be responsible for a portion of the site development costs if the Y were to develop at the City Hall site. Presumably, the City could be asked to share in the cost of site development on the West Publishing site if the City were to develop a pool/arena in conjunction with a Y. In summary, there is no site plan available for the West Publishing/Y.M.C.A. site and a cost analysis can not be performed. All or a portion of the $900,000 projected site development cost will remain with the City Hall site as a liability of future development. The City might be expected to share in the site development costs at the West Publishing/Y site based on the expectation that the "Y" would have participated in the site development costs of the City Hall or Lexington/Diffley sites. - Cost Projections The City Council had asked for a review of cost projections for the ice arena and the swimming pool, based on the figures computed by Bonestroo, Rosene, Anderlik & Associates. It should be noted that the efforts of the Consulting Firm were intended to be evaluated for site potential, rather than to develop budget figures for either or both facilities. Before a tentative budget can be developed, a thorough review of building plans, 0 including a review of options, would have to be done. ��3 However, staff did meet with Bob Russek, the Architect for Bonestroo, Rosene, Anderlik & Associates, as well as with Allen Kenning, of the Hockey Association to review the budget as proposed on page twenty of the Y feasibility report prepared by Bonestroo, Rosene, Anderlik & Associates. They have utilized the numbers from Concept Site Plan A-1. These figures have now been revised to reflect a distribution of costs for each of the individual elements, including the ice arena and the swimming pool. You will also note that the site development costs, estimated to be $900,000 have been proportioned to 1/3 for the ice arena, 1/3 for the swimming pool, 1/3 to the City Hall site. Under this scenario, the following figures have been developed: Ice Arena: Arena $2,400,000 Ice equipment 500,000 Site 300,000 Arch/Engineering 300,000 Contingency 300,000 Total $3,800,000 Swimming Pool: Pool $1,800,000 Arch/Engineering 200,000 Site 300,000 Contingency 200,000 Total $2,500,000 In reviewing the cost estimate for the ice arena portion, it was determined that approximately $200,000 of the ice arena costs could be attributed to the swimming pool portion. In addition, if it is the choice of the City Council to approach the ice arena through a phased approach, temporary locker rooms could be established in an open mezzanine and seating could be eliminated for future phases. In essence, we would be creating space for that to occur, but actual construction costs would be deferred until a later time. Those changes could further reduce the cost of the building by $200,000. Not included in the consultant's budget for the ice arena were the Zamboni, ice re-surfacer, score boards, ice edger, etc. We estimate that cost to be $100,000. Therefore, $100,000 needs to be added into the cost of the ice arena. As it relates to the swimming pool, there could be revisions that would produce some economies. For example, elimination of a diving board would eliminate the need to have a deeper pool, thereby reducing costs. Staff has also been led to believe that the Hockey Association, and the community is willing to assume the cost for the added equipment • such as the Zamboni and scoreboard, as well as making a contribution towards components within the ice arena, thereby, reducing the overall budget costs. Ice Arena: Arena $2,400,000 Ice Equipment 500,000 Site 300,000 Arch/Engineering 300,000 Contingency 300,000 Building Equipment 100,000 Less Phase Approach - Seating & Locker Room -200,000 Less Swimming Pool Components -200,000 Total: $3,500,000 Swimming Pool: Swimming Pool $1,800,000 Site 300,000 Arch/Engineering 200,000 Contingency 200,000 Ice Arena Component 200,000 Less Reductions in pool depth size -200,000 Total: $2,500,000 You will note by the above figures, that there is still room for reduction in the cost of both facilities. Staff believes that with a contingency fund, while appropriate at this stage in the design process, could feasibly be reduced. Further, the architectural and engineering fees may also result in some reductions with the competitive process in selecting an architectural/engineering firm. These current figures do reflect engineering cost, i.e. , soil boring, surveys, etc. , which are not necessarily part of the design fees. Therefore, these fees may also be appropriate at this stage in the budget process. - Comparison with Other Facilities Why is the proposed cost higher for the Eagan arena than for other facilities? Why not provide for a stripped down facility like Hopkins did; it was reportedly built for $1.6M. Staff has contacted Hopkins City Manager, Steve Mielke, in regard to the Hopkins project. The original Hopkins project started with a $1.7M budget intended to build a metal (Butler) building. The actual project ended at $2.4M in costs. The original budget was amended to $2.1M to 0 provide for a concrete block construction over the original proposed metal building, because it was felt that the facility was . not adequate. The intent of Hopkins was to keep the costs down, it did not intend to build a inferior building. In addition, the Hopkins arena is not intended to operate on a year around basis - now or in the future. Therefore, the expense for ice equipment represents a savings. The Eagan facility, is initially planned to operate with ice for seven to eight months a year. It is assumed that in the future the facility will operate in the summer, and therefore, would require larger capacity ice making equipment, vapor proofing insulation, etc. Further, the Hopkins facility was located in an existing park which already had some parking . Mr. Mielke, also noted that Hopkins will be spending an additional $40,000 for acoustics in the facility, and it is expected that the parking will also have to be expanded. In summation, Hopkins has not built a $1.6M facility, as was reported. The actual figure for the project was $2.4M, with $40,000 expected to be included in the near future for acoustics. The Parade Ice Arena facility was constructed about three years ago. That facility's base bid was $3.4M. It was much larger than the planned Eagan facility and much more luxurious than the anticipated Eagan concept. The $3.4M did not include any architectural or engineering fees, or the contingency now slated in the project costs for the Eagan facility. • - Cost Considerations In general terms, staff has been unable to identify any significant cost differentials between construction at the Civic Center site and co-location with the YMCA at the West site. Site preparation will be necessary at the City site regardless of the public facilities which may be located there in the future. While the YMCA has indicate that West will be contributing some site preparation work to the donated property, it is unclear as to its extent and whether the City would need to participate in additional site preparation with a co-location. The staffing benefits which might accrue from common management would be nominal and would likely diminish over time to the extent that each facility became increasingly active. It has also been suggested that economies of scale could be recognized in the exchange of heat between the ice refrigeration and pool heating equipment. These considerations may also be offset, in whole or in part, by the facility control issues discussed below. The primary question upon which any decision revolves is: What is the budget that the City should work with? To an increasing degree, it appears that the location issue is not dependent upon the answer to this question, but rather relates to the policy and perception issues outlined below. Ail Advantages and Disadvantages of the Civic Center Site As has been noted above, the brief time available since certain issues were raised and the dynamic situation in which changes are occurring in this regard prevent an exhaustive review of the positive and negative aspects of the options. If one accepts the previously noted conclusions relative to the YMCA accepting the West site and the City eliminating the Lexington and Diffley site, the following are advantages and disadvantages of each site from the City's perspective. In general terms, the principal differences relate to: 1. Location 2. Community Perception 3. Facility Control - Location The primary advantage of the Civic Center site is its relationship to the City's residential user base. While certain types of recreational facilities may relate as much to the corporate community as the residential community, it can be reasonably argued that an ice arena, with or without an outdoor pool, relates primarily to residential and youth populations. - Community Perception • If the ice arena/swimming pool were to be located at the Civic Center site, it would clearly be perceived as a community facility, available to all residents, user groups, school districts and businesses. This perception may be qualified to the extent that the facility is associated with a private membership facility or the business community. Since the Y has indicated a preference for the West site for their facility because of its appeal to their broader user base in the rest of northern Dakota County, this probability is increased. The principal perception issue is whether the community would expect all of these recreational facilities in the same location. - Facility Control Ultimate control of the ice arena/outdoor swimming pool is of primary importance if they are to be perceived as true public facilities. While some nominal cost savings may be recognized by having the facilities managed by the YMCA, they may not offset the community's desire to identify priorities for use and assure access to the users for which the facilities are intended. Since any management relationship will ultimately be a financial arrangement in the long term, it is doubtful whether any substantial economies of scale would be achieved through combination. • - Other Issues Advantages -Centralization of City services is maintained. -Cost of infrastructure improvements are shared with other City facilities, such as police station expansion. -Church/State issue is eliminated. -Citizen visibility is relatively high. Disadvantages -Any cost sharing opportunity in operations with the Y is lost. -Cross marketing/use of facilities is lost, critical mass is disrupted. Advantages and Disadvantages of YMCA Proposal/West Site Co-location of the ice arena/outdoor swimming pool with the YMCA at the West Publishing site presents an interesting opportunity for the City. The generosity of West is extremely significant and the potential for the Y to be built in the immediate future is all but guaranteed by this offer. The positive and negative considerations in this regard largely mirror those above. - Location • The location of an ice arena and/or an outdoor swimming pool at the edge of the City's residential area may diminish its usefulness, especially from a youth recreation standpoint. Children and others who would use non-motorized means of transportation, especially from the western and southern parts of Eagan, would be less inclined to use the facilities than if they were more centrally located. - Community Perception The principal benefit from co-location would accrue if residents generally perceive a need for all of these facilities to be in the same general location. If most parents would use one part of the facility while their children used another or if all facilities would benefit if residents automatically knew where they would go in town for recreational activities, co-location is an obvious choice. If, on the other hand, the facility is perceived to be oriented to corporate users or that Y priorities for facility use will overshadow community priorities, residents may perceive the facilities as being "captured" and less available to the public at large. - Facility Control The YMCA has proposed in concept a relationship which would place • considerable control in their hands. While they may see this as necessary from a practical standpoint and may have some nominal /! financial advantage for the City in the short term, its potential ramifications for users could be significant. Control of facilities should not be regarded as a contentious issue, but one 0 that needs to be addressed if a public investment is to be made for a public use. Any significant qualification of public access in favor of private benefit would diminish the validity of that investment. -Other Issues Advantages -Critical mass for marketing/use of total recreational facility is enhanced. -Provides opportunity for partnership between City and YMCA. Disadvantages -City retains total liability for future infrastructure costs at municipal center. -Potential for Church/State issue remains. -Citizen visibility is relatively low. Financing Options - General Obligation Bonding/Lease Purchases/Bid Process During the course of studying the construction, financing and operation of additional recreational facilities, the potential for confusion over various definitions exists. To help prevent this confusion, this information is being provided at this time. • A successful bond referendum authorizes the City to issue general obligation bonds which then result in a debt service tax levy. These debt service levies are outside the levy limitation laws and do not directly affect tax revenues available to finance day to day operations. The statutory limitation is on the total amount of general obligation bonds that a municipality can issue. At December 31, 1990, Eagan's legal debt margin was in excess of $34 million. The practical limitation is on how the debt service levies affect the overall tax rate and what level is acceptable. Under current Revenue Department practices, lease payments made to tax exempt agencies, such as HRA's and EDA's, can be levied as debt service levies and are, therefore, also outside the levy limitation. However, the lease obligation itself is not considered debt. A number of municipal facilities are now being financed through this process and also without an election. • Lease payments made to any tax paying business or company are not considered debt service payments and, therefore, come from within the levy limitation. They are then in direct competition with other City services for these limited resources. Since the subject property remains taxable and there is also a profit factor involved in leasing from a taxable entity, it is hard for that option to not be more expensive to a leasee which has tax exempt options • available. 9 The method of raising the funds authorizing election or otherwise does not impact any bidding requirements. Any contract in excess • of $15,000 is subject to the bidding laws with the usual exceptions of professional services, etc. There is no way to legally spend City funds for construction and not be subject to the bidding laws of the state, nor is there any way for any other tax exempt agency to spend funds without complying with this law. Lease payments themselves would not be subject to bidding; however if a lease purchase arrangement were put together, the establishment of a price would probably require competitive bidding. - Community Investment Fund The utilization of the Community Investment Fund as a major funding source for capital improvements has been the subject of a great deal of discussion. In order to update available balances and consolidate the material, the following information is being presented at this time. Current estimated balances are as follows: Consolidated Debt Service Bond Fund Balance (6-30-91) $9,675,000 Outstanding Bond Principal (1.325.000) Available to Fund Community Investment Fund $8,350,000 To determine revised cash flow projections, we have shown two options. Option 1 includes $800,000 from the single family mortgage bond refunding added into the CIF principal. Option 2 shows the effect of using the $800,000 to finance capital . improvements rather than including within the CIF. The cash flows are as follows assuming the use of 90% of interest earnings: Option 1 Option 2 Beginning Balance (from CDSBF) $8,350,000 $8,350,000 Single Family Mortgage Restructuring 800,000 0 Total CIF Principal $9,150,000 $8,350,000 90% Interest Earnings at 7% $ 576,450 $ 526,050 Bond Principal Which Can Be Financed With This Revenue Stream (7% 15 years) $5,300,000 $4,900,000 (Each $1,000,000 borrowed at 7% for 15 years requires annual debt service of approximately $107,000) If an arbitrary allocation of the 90% interest earnings were made between recreational facilities and all other capital improvements, the following packages are possibilities: Op Option 1 V Q 1 Recreational Other 25% $1,325,000 75% $3,975,000 `. ' 50% $2,650,000 50% $2,650,000 • 75% $3,975,000 25% $1,325,000 Total $5,300,000 /4O Option 2 Recreational Other • 25% $1,225,000 75% $3,675,000 50% $2,450,000 50% $2,450,000 75% $3,675,000 25% $1,225,000 Total $4,900,000 In Option 2, the $800,000 can be added to any of these bond amounts to determine the funding available for particular projects. The total amounts available would then become: Combined Total, CIF Single Family Total dD 25% $1,225,000 $800,000 $2,025,000 �� U 50% $2,450,000 $800,000 $3,250,000 i 75% $3,675,000 $800,000 $4,475,000 In summa x'Y, there are an unlimited number of possible combinations that can be reviewed using the CIF and any other funding sources. Hopefully, the updated information presented here helps to provide a basis to zero in on potential financing choices relative to the entire CIP. Referendum Issues As the issue of a referendum is discussed, there are a number of • public policy questions which may influence voter perception and the potential for success. A very key issue on the referendum is timing. If it is held in November with the school district election, the element of competition comes in and the outcome of both the school district and City elections will probably be affected. Elections during 1992 need to be scheduled around what are now unknown redistricting schedules. A mailed ballot might provide additional flexibility as an option. However, the results and costs are difficult to gauge. It was ARgyested at the, Tiny 29 work session that an expert in analpzint' public"' on " 'rferendums be consulted, a direction the City Council may wish, to consider. The nature of the question as to multiple parts and relationship of the parts is also important. One possibility is a menu of questions such as: 1. Should the City be authorized to issue up to $ in general obligation bonds to construct an ice arena? 2. Should the City be authorized to issue up to $ in general obligation bonds to construct an outdoor swimming pool? 3. Should the City be authorized to issue up to $, • in general obligation bonds to construct athletic fields? /6/ In this format, each of the questions is independent and those . components receiving a majority of yes votes would be constructed while the others would not. A second option would be to combine all of the questions into one as follows: Should the City of y Eagan be authorized to issue up to $ in general obligation bonds to construct an ice arena, outdoor swimming pool and athletic fields? A third option would be to make passage of the second and/or third question contingent upon passing the first and/or second question, for example: 1. Should the City be authorized to issue up to $ in general obligation bonds to construct an ice arena? 2. If the first question is approved by the voters, should the City be authorized How a City contribution is noted and/or included in the questions provides additional options. The City has committed to contribute $ to a total estimated project cost of $ . Should the City be authorized to issue up to $ in general obligation • bonds to construct an ice arena, outdoor swimming pool and athletic fields? A second option would be to note a dedicated City contribution to a part of the package and ask for authorization to expand the construction, if the referendum is successful as follows: The City has committed $ to construct an ice arena. Should the City be authorized to issue general obligation bonds in the amount of $ to construct Regarding the use of City funds, it needs to be clearly communicated as to whether or not the expenditure of the City contribution is tied to a yes vote on the balance of the question which authorizes the issuance of the bonds. Conclusion In the short time frame after the special City Council workshop on Monday, the staff has attempted to respond to the questions that were raised in that meeting. Given the attention being paid to the operating budget, the CIP, the TIF proposal and other City business, it was not possible to research all of the issues to the level of detail we might have preferred. Any direction to expand on the findings in this memo will be undertaken at the earliest • possible time. • /1 Z • � p glg_Ge- s /03 o /() .5 • • CONCEPT PAPER FROM THE YMCA OF GREATER SAINT PAUL • TO THE CITY OF EAGAN REGARDING A "LEASE-MANAGEMENT" AGREEMENT FOR AN OUTDOOR SWIMMING POOL AND ICE ARENA TO BE CONSTRUCTED ADJACENT TO A NEW YMCA FACILITY ON THE WEST PUBLISHING SITE IN EAGAN BACKGROUND The YMCA has an understanding with West Publishing that West Publishing will contribute approximately 10 acres of land at (the "Location") in return for the YMCA's construction of a family branch YMCA and an appropriate park dedication credit from the City of Eagan to West Publishing. The YMCA has also discussed with West Publishing a contribution of funds to allow construction of a child care facility at this site. The City of Eagan is considering locating an outdoor swimming pool and ice arena at the same location as the proposed Eagan YMCA. West Publishing has indicated it would increase the size of its land donation to accommodate the additional acreage required. Presumably, the City would be given the • "pads" or "footprints" on which the outdoor swimming pool and ice arena were located, and the City would be responsible for the cost of construction of these improvements. Assuming this concept proceeds, it would be necessary to have the City and the YMCA cooperate on and coordinate their design plans so that the improvements are properly integrated. The City and YMCA would also enter into an agreement under which the YMCA would lease from the City and manage either or both of the facilities on the following basic terms: 1. The term would be 50 years. 2. The YMCA would manage, operate and maintain the facilities consistent with standards at other YMCA facilities. 3. Additional capital improvements and major repairs would be made at the expense of the City. 4. Hours of operation would be established by the YMCA subject to review by the City. The YMCA would be allowed to conduct its programs at the facilities, but would also provide for reasonable • access to the facilities by the public and especially Eagan residents. 1 /o6 5. The YMCA would establish rates for public usage of the pool subject to review by the City. YMCA members would incur no charge for use of the pool, and residents of Eagan would pay a discounted rate. Rates would be established at a level which would pay for • the costs of management, operation and maintenance of the facilities, including the costs of insurance, utilities, and personnel. Presumably, neither facility would be subject to taxation. 6. The City would grant the YMCA a right of first refusal on sale of the facilities. 7. The City would agree not to construct other facilities which would compete directly with those facilities. 8. The facilities would be identified as the Eagan branch of the YMCA of Greater Saint Paul. 9. The YMCA would have the right to terminate the lease and management of the ice arena on reasonable advance notice. As no preliminary site plan has been prepared, issues regarding the specific nature and location of the improvements are outstanding and will impact on the agreement between the parties. For instance, it is not clear • whether an ice arena would be integrated into the YMCA facility with a common wall or whether it would merely be a free-standing building nearby on the same site. The YMCA is anxious to have the ice arena close enough to realize utility savings through heat exchange; however, a party wall may not be justified through energy savings given the other problems which it presents, including the necessity of a party wall agreement, security issues, etc. Review of the site plan will also address the issues of shared parking, traffic flow, and access. Although it may be appropriate and desirable to incorporate an ice arena into the YMCA site along with an outdoor swimming pool, it does not necessarily follow that the YMCA should lease and manage the ice arena on the same terms and conditions as the pool. 7-29-91 - Prepared by John Traver based on YMCA Lease-Management Agreements in Council Bluffs and Des Moines, Iowa and San Antonio, Texas. • 207 • DRAFT - 7/24/91 AGREEMENT THIS AGREEMENT entered into this day of , 19_, by and between WEST PUBLISHING COMPANY, a Minnesota corporation (hereinafter referred to as "West"), the YMCA of GREATER SAINT PAUL, a Minnesota nonprofit corporation (hereinafter referred to as "YMCA"), and the CITY OF EAGAN, (hereinafter referred to as "City"). WHEREAS, YMCA desires to construct a YMCA facility in Eagan. WHEREAS, West is willing to convey the property required by the YMCA to construct its facility, subject to the terms and conditions hereinafter set forth. NOW, THEREFORE, it is hereby agreed by and between the parties • hereto as follows, to-wit: 1) West shall convey to YMCA fee title to approximately 10 acres ("Property") at the southeast corner of the intersection of Yankee Doodle Road and Elrene Road, said property being legally described in the attached Exhibit A. 2) The Deed conveying the property to the YMCA will contain a restriction limiting the use of the Property for purposes of the construction and operation of a family branch YMCA facility ("Facility"). In the event the Facility is not constructed on the property within a period of eight (8) years from the date of closing, then title to the Property, at the option of West, shall revert to West. 11111 3) The YMCA shall undertake all responsibility for obtaining necessary approvals from the City of Eagan including, but not limited to, • approval of a minor subdivision, grading permits, zoning permits and special use permits. The YMCA shall be responsible for and pay all City fees, area charges and assessments attributable to the construction of the Facility on the Property. 4) In consideration of the execution of this Agreement by West, the City agrees to a credit of approximately ten (10) acres towards West's open space requirements for the development of West's remaining acres of property. In the event the YMCA Facility is not constructed on the Property and the Property is reconveyed to West, said open space credit will be rescinded. 5) The real estate taxes due and payable on the Property in the years 1991 and 1992 shall be paid by West. The real estate taxes payable in the year 1993 and all subsequent years shall be paid by the YMCA. West shall • pay in full prior to closing all assessments levied or pending against the Property as of the date hereof. 6) In the event the City decides to enter into a Lease-Management Agreement with the YMCA, thereby placing the proposed ice arena or other facility on land adjacent to the YMCA Facility, West is prepared to donate the appropriate necessary land for said facility. 7) It is understood and agreed that some necessary grading and site preparation will be provided by West through its current construction project at no cost to the YMCA. -2- / 3 8) Within a reasonable time after the execution of this • Agreement, West shall furnish the YMCA with a commitment for an Owner's Policy of Title Insurance to the Property ("Commitment"). The YMCA shall have ten (10) business days after receipt of the Commitment to examine the title to the Property and provide West with written objections to the marketable title of the property. West shall have 120 days from receipt of the YMCA's written title objections to make the title to the Property marketable. In the event West does not make the title to the Property marketable within the said period of 120 days, then and in that event, this Agreement shall become null and void. The sole obligation of West in connection with title shall be to pay for the cost of the Commitment and to pay the title insurance premium for the first $25,000 of coverage for the Owner's Policy of Title Insurance, if any, obtained by the YMCA. 9) Subject to the terms and conditions of this Agreement, West • shall execute and deliver to the YMCA a Warranty Deed conveying marketable title to the Property on or before , 1991. IN WITNESS WHEREON, the parties hereto have hereunto set their hands and seals on the day and year first above written. WEST PUBLISHING COMPANY By Its President By Its Vice President • -3- /lo YMCA OF GREATER SAINT PAUL • By Its Chairman By Its President CITY OF EAGAN By Its Mayor By Its Manager • -4- • /1/ Agenda Information Memo • August 6, 1991 City Council Meeting '........W.......'` SS> SPECIAL DEER HUNTING PERMITS A. Permits, Special Hunting on Agricultural Property—Enclosed on pages 1/3 through // is a copy of correspondence received of Richard Maurer, Jr. relative to his request for a permit for bow hunting of deer on three contiguous parcels of agricultural property located at 975 Yankee Doodle Road, 3370 Lexington Avenue and 3240 Lexington Avenue in Eagan. The correspondence includes signed permission from the three property owners involved as well as a list of individuals in the hunting party. The permit applications have been reviewed by the Police Department which has identified no reasons to deny the permits at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny special permits for bow and arrow deer hunting by the eight individuals listed in the attachment as presented. • • /ice. 7 — 4 -f/ • /1c7/0 c � couo ci / wee<uiGPfr_s, 50 c.c/ A-kr 0 Gti f'I LA- h ply G rGLkAA C\r - � . corofr , � c'y you a U 4-LA CS , ie 1 / -0— --fo tael; CrO --(1\ e v�ryii j- 6k-ork-i 4erp , cz I e �� y w , �-(� o e (>) "tity( 113` 7' it/icily' utctis • ect, trj--y //o w /e �- f-eV ) 0 "roioefri/es ll ctdJct. ce � --17/ e0-(--4 o kit'ks aid itcc- SecL te)7 �My ft�� br - l6. w, ra.-4--ke - - tti 711/ /-ea 5c/-5 or +4ese i l) aye ayfeed v1y .173 ,Ie k CC PSS io C{ //e ��A every � �n�,lae/h OP ("Ay /3aw i /1 LA LA 1/1, v r6. o o o u h c e f44' -j- L u c(eer ;,, eve 5c..cce55)4/y ho, rvt9-fecf loY 0 L, r I 6.s years �y �y , fr "1c& i1k c +ker Lucy e Hed bu., c- o (,.,f 01,./ vck_ cry f , • / c, t, . - c cPs s pee- cepti_ ale .=; ll r c rt=cti-- by ?/--k-e_ a t( 0--/ oi v tic}-ers av�cC, e)Vebi ti‘ ycP a � 4_Q -le- 4-tuAt hLttiv4-4 ,cak , Fy C u � -dMa�u ,v�e� s'. • 1/4 LA / Pa.t- A4 -e04 &-e0/1}5 - - -vey k if- cytk 32z/0 LeX(.0 G-7c '+ ' c'--5oL.1/1 0-4 51s / Z 3 ell 04e - 1(5-6 - cy5-3 Vey► . ) ? 5 ? c4ev C /ehr, � y e y ti `c, Afo , F- Qm4 - 777 — o e EA. eK /S- west 6/57', 5t1 4) 71. 7-00J /u a/ -50 7 h g F' 6/ Z • Ueti , p14 *Ip1a'bo`1 eel° L, `c . Afc , 2/ g- ,C3i3n Difruir ,sch , Fe/6e/ fq g.5 5'S - 50 , ekt a ue� 6- frove P�� s, k 1 , ss077 prt () 14 . 33 / - 2v g8 UeLi . 17$5 fad exi 2ic . 1Jo , TAY Yd (104 Re- � CC RICI(10-td ; 370 Z . E Eo & vt , 5S( Z/ Phont q - 7Z7 "Fo tn(/o r e r TT /0 NO, 37c feK} - PO (5)-€ 1-4 SCA vici eel /3 0 V ci av► / /'vlr/1• 5S / Z3 tlOk1 1/5y- 5 -7 g'y / y 7 S 9-Po ir cc EX ,/dyer f /sO L( c . NO , jo y- CA/ Uti 5 CleFt, c /Ce eivJ //cfro/d ecCI e-- ? ?s yte ' bacrc1/� E-a- a_01 i� pitc(At - gM, tie (1 , c„/SIG , ,io , sPc, f �C�ye S P5 wof e� . 74/ 2- 0 Cc /k,t ci ; .9-ti&--? letC_Li.Pe/c1/ , h-to . rineert. Z35 ' U e F - l S E icP/0 -62 Lac . AIU , & R7- • //3--A Z Z -ect 5 e wee %4 6-ev' s: • Gve 4AkcC / cd' /-eases a!o bi caw. 6,,;(1 a k-- I a i ct yi ve (e $fr o-\ 1. v r i y �� l3� � �(A'Gl � L y r�eK+ber, i 1--L\e di:it-J. //Vico/0-f (7`-'‘- A-1/1". 4-4-ek , sa 4 o a cCess p-eHmtri rieceSSary, hiafra /c/ OL 77s Ya.Pi re Ord/c° ,�- eGyct k,y ssn/ P40A-e-- ysy V3 ‘./s Leases /zoo aC`eS, 't IAA 7-23 `20 Ceni./6. ThA) b's.ay� � t,-vt 5S--/ 2/ A 7z�y [-ea sfs Flo a_ctPf . (06:.-e7e-3 friey 1-(A 9 e , • 3 2yv - LeXi,t/c- rzr �e- , I Zeajes GCCreS, P� ),e - s vs-3 • • 116 M i 1 Agenda Information Memo August 6, 1991 City Council Meeting CHANGE IN MAYORAL TERM OF OFFICE B. Consider Change in Mayoral Term of Office From Two Years to Four Years--Following discussion at the July 29, 1991 Special City Council meeting, staff was directed to bring this item to the Council for consideration at this time. Provided the action is taken prior to the closing of filings for the office of mayor, this change can be enacted at this time t become J effective with the next mayoral election in November. Enclosed on page / /J is a copy of the proposed ordinance amendment to effect this change. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a change in the mayoral term of office from two years to four years as presented. • 1 • /17 AUG 01 '9109:56 456 P03 • ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER TWO ENTITLED "ADMINISTRATION AND GENERAL GOVERNMENT" BY "—ADDING ADDING SECTION -2:14 REGARDING MAYORAL TERM OF OFFICE; AND__BY .ADOP_TYNNCz—_____.__ BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 2.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Two is hereby amended by adding Section 2. 14, to read as follows: Sec. 2.14. Mayoral Term of Office. The term of office of the Mayor of the City of Eagan is hereby established to be four (4) years, commencing with the ensuing term after the effective date of the ordinance. Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 2.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3. Effective Date. This ordinance shall take effect upon its • adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: E. J. VanOverbeke By: Thomas A. Egan Its: Clerk Its: Mayor Date Ordinance Adopted: Date ordinance Published in the Legal Newspaper: Agenda Information Memo August 6, 1991 City Council Meeting • APRNRC RECOMMENDATION/POND JP-30.1 C. Recommendation, Parks, Recreation and Natural Resources Commission Regarding Petition to Improve Pond JP-30.1--A petition was received by the City from residents of the Greensboro Addition relative to changes in Pond JP-30.1 which have been experienced since the City took it over as part of the storm sewer system in 1987. Extensive review and discussion has been undertaken with respect to this petition as is outlined in the Parks and Recreation Department memorandum enclosed on pages /,Za through 730 for your review. In particular, please refer to the supplemental report findings and commission recommendation which is to discontinue further action on the petition process and to offer technical assistance to the petitioners in pursuing vegetation management within the pond. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the APRNRC recommendation that further consideration of the petition relative to Pond JP-30.1 be discontinued. • • /� MEMO TO: TOM HEDGES, CITY ADMINISTRATOR KEN VRAA, DIRECTOR OF PARKS AND RECREATION FROM: RICH BRASCH, WATER RESOURCE COORDINATOR DATE: JULY 24, 1991 SUBJECT: FINAL RECOMMENDATION BY PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION REGARDING PETITION TO IMPROVE POND JP-30.1 At its meeting on June 6, the Parks, Recreation, and Natural Resources Commission made its final recommendation regarding the petition to improve Pond JP-30.1. Following is a brief summary of the issue and the recommendation to the Council. Attached to this summary is a letter of explanation to one of the petitioners regarding the Commission recommendation (Attachment 2). Background On September 11, 1990, 25 property owners submitted a petition to the City requesting an investigation of the feasibility of improving Pond JP-30.1. The petition is being handled by • the City through a process outlined in a flow chart attached to this report (Attachment 1). Pond JP-30.1 is located just to the northwest of the intersection of Wescott Road and Greensboro Drive in the Greensboro First and Second Addition subdivisions (Exhibit A). The surface area of the pond is about 1.1 acres at the normal water elevation and is classified for use as wildlife habitat according to Eagan's Water Quality Management Plan (adopted April, 1990). The pond is a natural wetland and was incorporated into the City's storm water drainage system in 1987. Runoff detained by JP-30.1 eventually drains to Fish Lake on its way to Blackhawk Lake and the Minnesota River. The Department of Natural Resources has classified the feature as a deep marsh. It does not currently fall under the Minnesota Department of Natural Resources (DNR) classification as a public waters wetland and is consequently not under their jurisdiction. This wetland is also identified on the National Wetland Inventory Map of the U.S. Fish and Wildlife Service as a semi- permanently flooded water basin with emergent vegetation and an unconsolidated bottom based on 1980 aerial photographs. Petitioner Concerns Petitioners expressed concerns about an apparent drop in the water level in JP-30.1 since 1987. They have identified the probable cause of the drop as the installation and operation • 1 /AO of a storm sewer along Wescott Road by the City in 1987. They also cited sediment accumulation in the pond as an additional factor which has contributed to a decrease in pond depth over time. The result has been a proliferation of emergent vegetation such as cattails which have taken over formerly open areas of the pond. The petitioners claim that these developments have reduced their recreational use of the pond for ice skating and wildlife viewing as well as their aesthetic enjoyment, and that their property values have declined as a result. Some petitioners have expressed their feeling that since the City storm sewer construction appears to be the primary cause of the problem, the City should assume the cost of restoring the pond to its pre-1987 condition. Initial Technical Report Findings Historical data, technical alternatives to address concerns raised in the petition, and options for City action were all identified in a report submitted to the Parks, Recreation, and Natural Resources Commission. The technical data and limited historical information available indicates that the natural water level of the pond prior to installation of the city storm sewer was between .6 and .8 feet higher than the normal water elevation after installation of the storm sewer. The storm sewer was installed to maintain a lower normal water elevation in order to facilitate more rapid drainage of flood water from this pond as well as upstream ponds to reduce flooding potential. • Several technical alternatives were investigated to increase the open water area of the pond. Raising the normal water elevation of the pond by modifying the outlet is relatively inexpensive (estimated cost - $1300) but would likely cause unacceptable impacts to both the storm sewer system and several homes adjacent to the pond. Unless the pond's normal water elevation were raised by two feet or more, it is unlikely that the area of the pond covered by emergents now would be significantly affected. Control of pond emergent vegetation through both harvesting and the use of herbicides was also investigated. While relatively inexpensive on a per treatment basis, these actions treat symptoms of the problem rather than the problem itself (i.e. shallow pond depth). In addition, their long term effectiveness is difficult to assess. Removal of accumulated sediment from portions of the pond appears to represent the most effective means of resolving the petitioners concerns over the long term, though it would be difficult, relatively expensive ($10,000 - $20,000), and carries with it the risk of compromising the functioning of a mostly natural wetland. Supplemental Report Findings At its May 2 meeting, the Commission requested that a supplemental report be prepared which addressed the following questions: 2 • 1. Did the City incur any legal obligation to hold a normal level in Pond JP-30.1 at or near the natural level of the pond prior to its incorporation into the City's storm sewer system? 2. What additional evidence is there to help identify the normal water level in the pond prior to its incorporation into the storm sewer? 3. To what degree might the pond have been affected by sedimentation? The technical information gathered again suggested a natural pond elevation of.6 - .8 feet higher than the normal water level of the pond after the storm sewer was installed. Other data gathered indicates that sedimentation does not seem to have played a major role in decreasing the depth of the pond except around the storm water inlets. Finally, a legal opinion from the City Attorney requested to address the first question states that: ". . . the City is required to maintain an appropriate water level in the pond with respect to the storm sewer ponding system. The water level should protect the integrity of the storm sewer pond and have appropriate free board to prevent damage to neighboring residences. Based on the reports provided, it appears that that has been the case. While the City may take into account aesthetic considerations for the neighboring residents, the City's primary responsibility is the health and safety 411 of the City and the residents. Thus, the pond water level should stay as currently established, unless a higher level water is as safe. The facts provided do not indicate a higher level as safe. Any change in that position should be made only after approval of the City Council." Commission Recommendation After considering the information before it, the Commission voted to recommend terminating the petition process for Pond JP-30.1. The Commission based its recommendation on several factors. First, the present state of the pond is consistent with its classification as wildlife habitat in the City's Water Quality Management Plan. Although fluctuations in rainfall will probably cause a change in the appearance of the pond from time to time, wildlife habitat still represents an appropriate use of the pond over the long term. Second, the technical evidence indicated that the natural pond elevation prior to installation of the storm sewer system by the City was .6 - .8 feet higher than after installation. The City • 3 is charged with weighing safety, aesthetic, and cost considerations when constructing public • improvements like the storm sewer which serves the Greensboro Addition. While aesthetics may be an important consideration, the Commission believes that the aesthetic impacts associated with a .6 - .8 foot drop in normal water level of the pond do not outweigh the issues of safety and prevention of property damage by flooding. The final factor has to do with the technical options available to resolve the concerns raised in the etition. Increasing the elevation of the pond in an attempt to restore open water would increase unacceptably the flooding risk to at least one of the residences constructed near the southeast corner of the pond. It would also have increased maintenance costs for the storm sewer system. That left dredging as the only method to provide the pond depths needed to control emergent plant growth. The Commission did not feel that the cost of dredging was reasonable and recognized that there was a risk that such an action might have made matters worse by breaking the seal on the pond. The Commission and City staff did volunteer to provide technical assistance to the petitioners if they are interested in pursuing vegetative management. Council Action Requested Staff requests that the Council endorse the recommendation of the Advisory Parks, Recreation, and Natural Resources Commission. • Rich Birasch Water Resource Coordinator RB/cm Attachtnents cc: Tom Colbert, Director of Public Works John VonDeLinde, Superintendent of Parks John Wingard, Development/Design Engineer 4 • 010-50 / •.,,,,, ` �. PQNB JP-32.2 \ E (C;MH ! -.....■ t./ PON 6 JP-3 / I i •EE SBO RO SECON• ADD. • FJP-3 4ry � t N W , i *.+. Z /... , ` POND i CROSS RD. , , -__, GHttNSBORO " `ST AD - 1 OOQO v 1 ° _ 1 � 10 ,, W EX. 1 " 0,� *, EX.,2 v c : _T s, 'POND J( -30,l co z z ,— EX.12' 6. �'ik,,,e %..'' .w,v♦ 0 •Ili_ WESCOTT ROAD LEcjEX. 30' w J 4 W I- LEX GT• N S• ARE 7 h Q Z EXHIBIT A 010-o, 4 0 POND JP-30.1 EXISTING STORM SEWER 'as No NI NO IIIII DRAINAGE AREA BOUNDARY SCALE r=200' • Attachment I. • • PETITION PROCESS FOR T A►K{E/POND MANAGEMENT ASSISTANCE • • Initial Request > City Staff resolves the concern for Assistance Petition Submitted >, City Council and APRNRC*notified • [Meeting with Petitioners • • Research.Report Prepared ) Report provided to Council • Research Report Presented to APRNRC* • Research Report Presented to Council with • Commission Recommendations • • City Involvement Action Taken Based on Council Orders Feasibility Report for Terminated Research Report Further Consideration • Referred to APRNRC• for Funding Draft Feasibility Report _ Prepared and Presented to • APRNRC* • • • • Feasibility Report Presented • to Council with Commission Recommendations • • • City involvement • Action Terminated • • • Referred to Commission for *Advisory Patks,Recreation and Natural Prioritization Year/Cycle Resources Commission • / ` /, .1 j - 11.7...1;A;;',,...,:.,...' . — Attachment 2 IV," city of eag=n , 3830 PILOT KNOB ROAD THOMAS EGAN EAGAN,MINNESOTA 55122-1897 Mayor PHONE:(612)454-8100 DAVID K.GUSTAFSON FAX:(612)454-8363 PAMELA McCREA JULY 12, 1991 . TIM PAWLENTY THEODORE WACHTER Council Members THOMAS HEDGES City Administrator EUGENE VAN OrVERBEKE City Clerk MR. MIKE KENNEDY 3786 GREENSBORO COURT EAGAN, MN 55123 Dear Mike: Thanks for your letter of June 18. I can understand to some degree your frustration with the City's decision not to do more to address the petitioners concerns. However, there are several legitimate factors which played key roles in the Commission's decision which . I 'd like to review now. In addition, I'd like to provide some comments of my own that I hope you'll consider. The Commission based it's decision on several factors. First, the 0 present state of the pond is consistent with its classification as wildlife habitat in the City's Water Quality Management Plan. Although fluctuations in rainfall will probably cause a change in the appearance of the pond from time to time, wildlife habitat still represents an appropriate use of the pond over the long term. Second, the evidence I was able to find indicated that the natural pond elevation prior to installation of the storm sewer system by the City was . 6 - .8 feet higher than after installation. The City tries to weigh safety, aesthetic, and cost considerations when constructing public improvements like the storm sewer which serves the Greensboro Addition. While aesthetics may be an important consideration, the Commission believes that the aesthetic impacts associated with a .6 - .8 foot drop in normal water level of the pond do not outweigh the issues of safety and prevention of property damage by flooding. The final factor has to do with the technical options available to resolve the concerns raised in the petition. As we all know, increasing the elevation of the pond in an attempt to restore open water would increase unacceptably the flooding risk to at least one of the residences constructed near the southeast corner of the pond. It would also have increased maintenance costs for the storm sewer system. That left dredging as the only method I could identify to provide the pond depths needed to control emergent plant growth. The Commission simply did not feel that the cost of dredging was reasonable and recognized there was a risk that such THE LONE OAK TREE...THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer MIKE NNEDY . PAGE • JULY 2, 1991 an action might have made matters worse by breaking the seal on the pond. In short, the projected costs and the risks of dredging were too great to be justified, especially given the designated use of the pond as wildlife habitat. The Commission wants to assure you that though this was the first petition of its type that they have reviewed, they made every effort to look at the issues raised based on their own merit. Now for some opinions of my own that I hope you'll consider as part of an explanation for what's been happening with the pond. Like all hydrologic systems, the system with which we are dealing is a complex one which is continually changing. While there is good evidence that the pond once contained more water than it does now, there is also unmistakable evidence that the pond contained much less water over an extended period of time. The standing dead tree in the northwest corner of the pond attests to the later, a fact that was brought up during the Commission discussion. Residents need to accept the possibility that natural variations in precipitation could conceivably cause the water level in the pond to drop below the base of the dead tree again. I believe that the connection with upstream ponds and the expansion of the watershed will reduce the probability that this will happen, but it is still III a possibility. Another factor important in explaining the current state of Pond JP-30.1 is the drought sequence that occurred in 1988 and 1989. As I explained during the Commission meeting, the Minnesota Department of Natural Resources apparently dealt with literally hundreds of situations similar to the one described for JP-30.1. Water levels in many of those ponds decreased substantially as a result of the drought, allowing emergent plants to spread to areas of ponds they could hot formerly colonize because of inadequate light penetration caused by deeper water that existed prior to the drought. It's important to remember that JP-30. 1 is part of a relatively small, shallow "perched water table" system which receives some groundwater recharge from whatever precipitation falls directly on, and infiltrates through, the overlying land. These systems are typically very susceptible to drought because they usually have littl long-term water storage capability due to their relatively small aquifer volumes. Neither do they receive substantial lateral flow contributions from other parts of a larger ground water system. The conversion of the area from open, undeveloped to residential land use tends to exacerbate the susceptibility to drought somewhat by decreasing the amount of precipitation reaching the aquifer that likely discharges to Pond JP-30. 1. This is because formerly permeable areas of the land are now covered by rooftops, driveways, and streets that are nearly impervious. III p 7 MIKE KENNEDY PAGE 3. JULY 12, 1991 The Commission recommendation regarding the petition for Pond JP- 30. 1 will be forwarded to the City Council for approval or disapproval. I will attempt to include this item on the Council agenda for their first meeting in August. Please let me know if you're interested in making a presentation to the Council to air your views. I hope this provides the information you wanted, Mike. For your reference, I 've included a draft of the minutes of the Commission discussion regarding the petition. Sincerely, Rich Brasch Water Resources Coordinator rb Enclosure / • cc: Advisory Park, Recreation, and Natural Resources Commission✓ Ken Vraa, Director of Parks and Recreation . Tom Colbert, Director of Public Works John Vondelinde, Superintendent of Parks 0064:kennedy AD SObY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF JUNE 6, 1991 MEETING • PAGE 5. UPDATE ON POND JP30.1 Rich Brasch brought the Commission's attention to the Supplemental Report on Pond JP-30.1 beginning on page 19 of the packet. He reminded the Commission that this issue was reviewed on May 2, 1991 and the Commission had requested a supplemental report to address three specific issues. Those issues are 1) Did the City incur any legal obligation to hold a normal level in Pond JP-30-1 at or near the natural level of the pond prior to its incorporation into the City's storm system? 2) What additional evidence is there to help identify the natural water level in the pond prior to its incorporation into the storm sewer? and 3) To what degree might the pond has been affected by sedimentation. Regarding the legal obligation outlined in Issue 1, Rich Brasch asked the Commission to read the legal opinion provided from the City Attorney included in both the May and June packets. This opinion stated that: ',...the City is required to maintain an appropriate water level in the pond with respect to the storm sewer ponding system. The water level should protect the integrity of the storm sewer pond and have appropriate free board to prevent damage to neighboring residences. Based on the reports provided, it appears that that has been the case. While the City may take into account aesthetic considerations for the neighboring residents, the City's primary responsibility is the health and safety of the City and the residents. Thus,the pond water level should stay as currently established, unless a higher level water is as safe. The facts provided do not indicate a higher level as safe. Any change in that position should be made only after approval of the City Council.' • Regarding Issue #2, Rich explained that DNR Area Hydrologist Pat Lynch was asked to attempt to determine the natural ordinary high water level of the pond. This is the elevation delineating the highest water level which has been maintained for a sufficient period of time to leave evidence on the landscape. The key vegetative form relied upon to estimate the natural ordinary high water elevation for the pond was a large oak tree at the pond's southwest corner. Based on the calculation method used to determine ordinary;high water levels, the area hydrologist indicated a natural pond elevation of 876.67 feet. Relative to the sedimentation outlined in Issue#3, Rich explained that core samples were taken at several locations in the pond including the middle of the pond and around each of the two inlets. Interpretation of the cores by the DNR area hydrologist indicates that most sedimentation has occurred around the inlets with little evidence of excessive sedimentation existing in the middle of the pond. In conclusion, Rich stated that the technical information gathered seems to suggest a natural pond elevation of .6 - .8 feet higher than the normal water level of the pond after the storm sewer was installed. In addition, sedimentation does not seem to have played a major role in decreasing the depth of water except around the stormwater inlets. Mike Kennedy whose home is adjacent to this pond reiterated that Eagan's Stormwater Management Plan showed a planned normal water elevation of 878 feet verses the new level of 876 feet after the storm sewer installation. He contends that the pond was 4 feet deep with no vegetation when he first moved near the pond and is concerned that because of the change in the water level coupled with dry weather the pond would be non-existent. He asked that the Commission consider making a recommendation to at least clean out the areas around the inlets, perhaps dredging it out for a short distance iimmediately around the inlets. • ADVISORY PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES OF JUNE 6, 1991 MEETING PAGE 6 Jack Johnson asked if there would be access to the pond for dredging and if so,what would the cost be for doing this type of work. Rich responded that it was possible to access the area but it would be difficult. One option would be to wait until the pond dried up or have the work done in the winter with a back hoe. The estimated cost to do this work would be between $10,000 and $21,000 assuming the depth over half the pond was increased by 3 feet. Jack noted that dredging did not appear to be a realistic option. Rich reiterated that dredging was possible and if the Commission would be considering that option the issue of cost responsibility would need to be clarified. • Deborah Johnson asked for clarification of the storm sewer installation and the impact on water level. Rich reiterated that the explanation for the discrepancy indicated an error in the Stormwater Management Plan calculation because the pond's normal water elevation was taken from a preliminary grading plan that was incorrect. It is the contention of the consultant that the normal water elevation of 876 shown on the as-bunts should be the normal water level identified in the Plan for Pond JP-30.1. John Griggs asked if dredging of the pond were to occur is there an estimation of sedimentation impact over the next several years. Rich Brasch responded that since construction is nearing completion, once cattails are removed and if the depth of the pond were to be restored to 3-4 feet, the pond should be o.k. Ted Billy questioned the risk involved in dredging a pond. Rich responded that ponds of this type typically have an impermeable material that seals the bottom and if that seal is broken during the dredging the pond would no longer hold water as well. Shawn Hunter commented that he did not hear many alternatives open to the Commission. He continued that under normal conditions ponds do fill in whenever there is construction immediately surrounding the area After reviewing the Attorney's opinion, Shawn indicated his concern for setting a precedent with this case. He felt dredging the pond was not economically feasible and suggested that the matter be closed and the petition process terminated. Lee Markel) commented that he liked the natural look of the pond and this was just a part of a pond's natural cycle. He hesitates recommending doing anything further with this pond and did not think .6 feet increase in the water level would make a significant difference in the appearance of the pond. John Griggs suggested that the Commission consider other alternatives such as dredging the pond with the City assuming the costs, splitting the cost with the neighbors, having the neighbors pay 100% of the costs, or as a last resort, do nothing at all. John stated that if the neighbors are willing to re-claim this pond, perhaps the City should be willing to do something to help them. Deborah Johnson reiterated Shawn Hunter's concern for setting a precedent with this decision. Lee Markel) commented that dredging should be the last option considered. Dick Carroll reminded the Commission that the free board of this pond is below the City's recommendations and should be a strong factor in reviewing this issue. After further discussion, Shawn Hunter moved, Ted Billy seconded the motion to terminate the petition process on Pond JP 30.1 and close the matter. All Commission members voted in favor of the motion with the exception of John Griggs who voted against. The motion was passed. Mike Vogel asked if the City had any regulations regarding neighbors doing work around the pond to help with the aesthetic value of the pond. Rich Brasch stated this was an unprotected pond,therefore there are no regulations to monitor this type of action. He continued that if the neighbors wanted to pursue some clean-up options he would be happy to meet with them to assist during that process. Mike Vogel commented that a low cost alternative that may be considered would be vegetation management. Agenda Information Memo August 6, 1991 City Council Meeting • EXPANSION/UNISYS TIF PROJECT AREA D. Schedule Public Hearing for September 16 to Consider Expansion of the Project Area for the Existing Unisys Tax Increment Financing District--Enclosed on page /3z, is correspondence from Richard L'Ecuyer of Unisys Corporation requesting that the City consider expansion of the project area associated with the Unisys tax increment financing district to permit excess TIF proceeds to be spent in a larger area including the vacant Unisys semi-conductor building. The purpose of this expansion would be to facilitate certain improvements that would make the semi-conductor facility more marketable to prospective buyers. A copy of the TIF plan amendment which would permit this change to occur will be included with the additional information packet on Monday. This amendment is to be noticed to the public as well as the affected school district and county for a period of not less than 30 days prior to consideration for approval. The 30 day time frame would require that titie public hearing in this regard be set for September 16, 1991. ACTION TO BE CONSIDERED ON THIS ITEM: To schedule a public hearing to consider expansion of the project area for the existing Unisys tax increment financing district for September 16, 1991. • /3/ Corporate Moadquarter: Unisys Corporation Telephone PO Box 500 215 986 4011 Blue Bell PA 19424-0001 July 29, 1991 •TJNISYS mt. Tam Egan Mayor, City of Began 3830 Pilot ICXxb Reed Eagan, MBA( 55122 . PE: Pec1uest for mansion of Unisys TIF Project Area rear Mayor Egan: This letter represents our request that the City of Eagan consider lion of the Project Area associated with the existing Unisys Tax Increment Financing District originally itapieaaented for our Marketing Facility. The purpose of this request is to permit TIP proceeds to be spent in an area to include cur vacant 39 acre Semiconductor Building site and the adjacent 81 acre parcel of undeveloped land (tot 3, Block 1, Unisys Park and Lot 2, Block 1, Unisys Park, 2nd Addition). It is hoped that the availability of these proceeds would facilitate the sale and renovation of the property and mace it more marketable to prospective buyers. As you know, the Semiconductor Building has been vacant for approximately four years since our company's merger resulted in Unisys having duplication of facilities. Since that time, the oatgany has attested to sell the property to a variety of parties without success. We have come to realize that the property is obsolete as a semiconductor facility arid, therefore, is not marketable in its present configuration. As a consequence, we anticipate that substantial renovation will be necessary by, or to attract, a buyer for this facility. We very mudh appreciated the City of Eagan's consideration to us in farming the original Tax increment Financing District in 1986 to retain our marketing jets within N eota. We would appreciate your assistance again, through extension of the existing project area, in helping to renovate and refill the vacant facility. We firmly believe that a new owner would maintain and enhance the community's tax base while offering job opportunities in the Eagan area. It goers without laying that the ability to sell this building will also assist Unisys by reducing costs associated with maintaining n;g wII zvdUct ivB assets. I understand that the details of this request will need to be addressed with city staff. In order to moue forward in this regard, I would request that this item be placed an a City Council agenda for consideration at the earliest practical date. Thank you for your assistance in this regard. Shy, 1,,:e.4.--8- oN de • - - • . L Real Estate Meet Manager nt /1w • /� 8 0 a PT'd S T : T T T e 'OE •LO Agen a Information Memo Au t 6, 1991 City Council Meeting 111P LIQJOR LICENSE/FAMILIAS RESTAURANT ON 7TH/DURNINGS RESTAURANT E. License, On-Sale Liquor, Familias Restaurant on 7th, Inc., New Owners of Durnings Restaurant, Cedar Avenue and Cliff Road--An application has been received of Richard, James and Thomas Casper, owners of the Cherokee Sirloin Room,dba Familias Restaurant on 7th, Inc., for an on-sale liquor license relative to their purchase of Durnings Restaurant in Eagan. A copy of the application together with the Police Department investigation report in this regard is enclosed in your packets without page number for your review. The Police Department has identified no reason to deny this application at this time. In addition, Jim Durning on behalf of Dorola, Inc., has requested a pro-rated refund of the license fee he currently has in effect. Staff is requesting authorization to process this refund. ACTION TO BE CONSIDERED ON THIS ITEM: 1)To approve or deny an on-sale liquor license application for Familias Restaurant on 7th as presented and 2) to approve or deny a refund of the pro-rated amount of the on-sale liquor license fee to Dorola, Inc., as presented. • III /33 Agenda Information Memo August 6, 1991 City Council Meeting BUILDING PERMIT/UNPLATTED PROPERTY/SE 1/4 OF SECTION 20 F. Building Permit Issuance,Parcel#066-75,Located Along the South Side of Unimproved Taconite Trail in the SE 1/4 of Section 20--Enclosed on pages /�through f' is a copy of the Community Development Department staff report which includes the private driveway agreement and an exhibit identifying the subject parcel. Staff is proposing two conditions with respect to this application which are outlined in the memorandum. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny issuance of a building permit on parcel #066-75 located in the southeast quarter of section 20 as presented. • /341 MEMORANDU TO: TOM HEDGES, CITY ADMINISTRATOR • FROM: JIM STURM, CITY PLANNER DATE: JULY 24, 1991 RE: BUILDING PERMIT ISSUANCE PARCEL #066-75, SE 1/4 SECTION 20. The ;City has received a request for a building permit for a parcel in land located along the South side of unimproved Taconite Trail in Section 20. The parcel (066-75) is currently zoned R-1 (Single Family) and contains approximately 3.9 acres and is the only one south of Taconite Trail that does not contain a single family dwelling. All are on well and septic systems. Since the land is not platted, it will take Council action to authorize the building permit. Code requires a minimum of one acre for four R-1 districts where there is no City sewer and water. Access to the parcel would be through a private driveway from the Taconite Trail'right-of-way. A driveway agreement was prepared with 16 conditions attached to protect City interests. This document is very similar to the one approved last year for a parcel in the Wescott Garden lots. This item has been reviewed internally by the community development and engineering departments prior to the final draft being le prepared. One condition of the agreement states that the document shall be recorded within 30 days of Council action. If the Council approves a building permit, two conditions are requested: 1. No further subdivision of the property shall occur without platting. 2. The building permit shall not be issued until documentation of the recording of the driveway agreement is shown to the City. If you would like additional information, please advise. r City,Planner JS/js CC: Dale Runkle, Community Development Director Doug Reid, Chief Building Official • AGREEMENT RELATING TO PRIVATE DRIVEWAY This agreement made this day of , 1991, by and between the CITY OF EAGAN ("City"), a Minnesota municipal corporation, and RANDEL W. SYKES and M. ELLEN SYKES, hereinafter referred to as Landowners. RECITALS WHEREAS, the undersigned Landowners are the owners in fee of certain real property located in the City of Eagan, County of Dakota, State of Minnesota, and more particularly described on the attached Exhibit A hereto. • WHEREAS, Taconite Trail is a dedicated right-of-way according to the Oak Ridge Acres 1st Addition plat. WHEREAS, said Taconite Trail in part abuts the property described on the attached Exhibit A owned by the Landowners. WHEREAS, said Taconite Trail has not been opened or improved by the City and has not otherwise been opened to public vehicular traffic for that portion of Taconite Trail described as follows: 110 That portion of Taconite Trail lying east of the easterly right-of-way line of Blackhawk Road. WHEREAS,the above-described portion of Taconite Trail that has not been opened to public vehicular traffic and has not been improved by the City is that portion which would otherwise serve as access to the property described on the attached Exhibit A. WHEREAS, the Landowners have requested that the City approve a private driveway over the unimproved and unopened portion of Taconite Trail. WHEREAS, the City ordinance does require that a buildable lot under the zoning code and subdivision codes of the City have frontage along or abut a publicly dedicated and open roadway or, in the alternative, have a private driveway approved by the City Council of Eagan. WHEREAS, the City of Eagan is willing to allow the Landowners to use the unopened and unimproved portion of Taconite Trail for purposes of a private driveway subject to the terms and conditions hereinafter stated. /3� NOW, THEREFORE, THE CITY OF EAGAN AND THE UNDERSIGNED LAN OWNERS AND THEIR SUCCESSORS, HEIRS AND ASSIGNEES DO HEREBY • AGR E: 1. Under the terms and conditions stated herein, the Landowners are hereby authorized by the City to use the unopened and unimproved portion of Taconite Trail previously described as a private driveway for the limited purpose of providing access to the real property described on the attached Exhibit A. 2. Nothing contained herein shall be deemed an opening or an improvement by the City of the unopened and now unimproved portion of Taconite Trail. 3. Nothing contained herein shall be deemed an assumption by the City of any responsibility for construction, maintenance or repair of the unimproved and unopened portion of Taconite Trail to be used by the Landowners as a private driveway. 4. Nothing herein contained shall be deemed a waiver or abandonment or transfer of the right, title and interest that the City of Eagan holds to Taconite Trail by reason of the dedication of said Taconite Trail, including the unimproved and unopened portion thereof. 5. The private driveway to be used by Landowners is subordinate to the dedication of Taconite Trail to the City. 6. The Landowners shall be responsible for all costs relating to construction, maintenance, and repair, including grading and snow removal with respect to use of the private driveway. 7. At their expense,the Landowners shall record with the Dakota County Recorder a certified copy of this Agreement, within 30 days of City Council approval of this agreement. 8. No permanent structures (i.e. requiring footings, etc.) shall be placed within the rightof-way of Taconite Trail without the prior issuance of the appropriate permit by the City. 9. The approval given herein by the City is contingent upon all the conditions expressed herein being met and continuing to be met. 10. The private driveway shall not be used in a manner inconsistent with the City's right, title and interest in the dedicated portion of Taconite Trail, including the unimproved and unopened portion thereof. 17 • • 11. The Landowners do hereby agree that when the unopened or unimproved portion of Taconite Trail is opened to the public or otherwise improved by the City, then the private driveway as contained within the unimproved and unopened portion of Taconite Trail will be removed at the expense of the Landowners and the Landowner further agrees to provide a driveway from the street to the property line of asphalted or concrete surfacing at the time of public road improvement. 12. The Landowners agree that if the unopened and unimproved portion of Taconite Trail is improved and opened to public vehicular traffic, and if special assessments are levied against the property described on the attached Exhibit A pursuant to Chapter 429 of the Minnesota Statutes, then the Landowners shall not object to the levy of special assessments on the ground that the property described on Exhibit A had existing access from Taconite Trail. The Landowners, for themselves, their heirs and assigns do hereby waive any objection to said special assessments based on the grounds so specified in this paragraph. 13. This agreement shall,be binding upon the undersigned parties and their successors, heirs, and assigns. This agreement shall run with the property described on the attached Exhibit A and be binding upon the owners thereof and their heirs and assigns. 14. The Landowners and their heirs and assigns and successors in interest do • hereby agree to defend, indemnify and hold the City harmless from all costs and expenses, claims and liability relating to or arising out of the construction, maintenance, use, operation, interruption, discontinuance, abandonment or termination of this private driveway. 15. Prior to any residential occupancy permit being issued for any structure on the property described on the attached Exhibit A, the Landowners shall construct a private driveway on the unopened and unimproved portion of Taconite Trail according to the specifications described on the attached Exhibit B. 16. The Landowners, and their heirs and assigns and successors of interest shall be responsible for maintenance and repair and reconstruction of the private driveway at all times and under all conditions the private driveway shall be accessible and available to emergency vehicles, such as fire trucks and police and ambulance vehicles. • 131 IN WITNESS WHEREOF, the parties have executed this agreement the day and year =first set forth above. CITY OF EAGAN By: Thomas A. Egan Its Mayor By: E.J. VanOverbeke Its Clerk LANDOWNERS RANDEL W. SYKES • M. ELLEN SYKES APP Ft OVED AS TO FORM: City Attorney's Office Dated:, • , /39' APPROVED AS TO CONTENT: • • Public Works Department Dated: Community Development Department Dated: STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this day of , 1991 before me as a Notary Public within and for said County, personally appeared THOMAS A. EGAN AND E.J. VANOVERBEKE to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledge said instrument to be the free act and deed of said municipality. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 1991, by RANDEL W. SYKES and M. ELLEN SYKES. Notary Public • / ) EXHIBIT A • All that part of the north 1/2 of the southeast 1/4 of Section 20, Township 27, Range 23, described as follows: Commencing 331.66 feet south of the northeast corner of the southeast 1/4 of said Section 20; thence south 658.34 feet, more or less, to the northeast corner of lands conveyed by deed dated October 21, 1909, and recorded October 21, 1909, in Book 131 of Deeds, page 39, thence west to a point in the center of Lebanon and Mendota Road (so-called); thence northerly along the center of said road to a point due west of the place of commencement; then due east to the place of commencement, except the parcels of real property described in the following instruments of record: Date!recorded: Recording information: December 31, 1965 Book 292 of Deeds, page 69 November 10, 1971 Book 'T" of Plats, page 53, as Document No. 391132 January 15, 1976 Document No. 462821 March 29, 1976 Book "W" of Plats, page 60, as Document No. 466121 June 14, 1979 Document No. 539013 June! 14, 1979 Document No. 539014 August 23, 1979 Document No. 543761 December 17, 1980 Book Two of Plats, page 39, as Document No. 573134 March 31, 1981 Book 19 of Plats, page 40, as Document No. 578663 • l�/ EXHIBIT B • SPECIFICATIONS FOR PRIVATE DRIVEWAY • Driveway must have a minimum surface width of 14 feet. • Driveway must contain six inches of Class 5 gravel. • Driveway must be paved and maintained with a hard surface material such as asphalt, brick, and/or concrete from the curb line of Blackhawk Road to at least the easterly right-of-way of Blackhawk Road. • • $ -$I ON l'ld x101 d0 11491l1 • �N011TIVNISNVyl SO 1430 NW,. se r • !1 I ..\in • 3t S •. :f� G ▪ • r • 1 N• V O Q : ' a / 0 B J • . M,., r - pi• ii .} ".O H • i'' • 1 : G = ;.:.:...::.: ::: .... 0 .! 1 ..... cr. . ... .... ,.... :.:.:.:::. .... ;: • , . ... •.• . ; o MYij . W .� 4' vir / _.0/.. m•••• 8 IP e fi = g 0 7. ..e_ � " • � i 1 • . • u ... O... a I . . Z 9 0 I •i 11 .DiI' : i:i 7, R • , R3 o I , • .., ... .1_ _ _______ ,;_4., er.., immoilvt• ,:..' Is: . IIMLO : i f Il w/y ..q•• '' ••••1 rtY•.. • • • g 1 XN1rHX3r10 ......40 4 1 A• w • • I la • • 2 • < '- �,II• I. • • — • • . ;� _ I • • S • /%::6 Agenda Information Memo August 6, 1991 City Council Meeting TEMPORARY DIRECTIONAL SIGNS/DAKOTA FUN FEST G. Special Use Permit,Dakota Incorporated,to Allow Temporary Directional Signs for the Dakota Fun Fest, September 21 and 22—An application has been received of Dakota Incorporated for a special use permit for temporary directional signs relative to their Dakota Fun Fest activities to be held on September 21 and 22 at the Blue Cross/Blue Shield headquarters. For additional information with respect to this application, please refer to the Community Development Department staff report which is enclosed on pages/A- through /52‘, for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a special use permit for Dakota Incorporated for temporary directional signs for the Dakota Fun Fest as presented. • • SUBJECT: SPECIAL USE PERMIT • APPLICANT: DAKOTA INC. LOCATION: VARIOUS EXISTING ZONING: DATE OF PUBLIC HEARING: AUGUST 6, 1991 DATE OF REPORT: JULY 25, 1991 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPUCATION SUMMARY: An application has been submitted requesting a Special Use Permit to allow temporary directional signs for the Dakota Fun Fest on September 21 and 22nd. The applicant, Dakota Inc., is a private non-profit job placement agency serving people with disabilities in Dakota and Hennepin Counties. Six 4'! x 4' signs with metal poles are proposed to be placed at the intersections of: Highway 13 and Blackhawk Road; Yankee Doodle Road and Blue Cross Road; Yankee Doodle Road and Pilot Knob Road; Yankee Doodle Road and Denmark Avenue; Cliff Road and Cliff Lake Road; Highway 13 and Diffley Road. They will be removed on/or by September 23. The second annual Fun Fest will again be held on the Blue Cross/Blue Shield soccer fields. In August 1990, 78 sponsors, 500 volunteers, and 5,000 participants were involved in the celebration. If approved, this Special Use Permit shall be subject to removal of all signs by September 23. • /0 ,. . 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I. , co ,.. -..,....„ ,...41-..-- - 7i-,..-.';%,,. -'--.S.,.- •.-- _ cr......al-mum -7F.-it,da-__ , • .,..-..6.7 .1r-, (a---?- r. - ..lk -- Ity,-*". - .- -.„. ::-.3y. .: .. . 1- . -- - - • --. .--..:--.71- "'''-‘,..:l'11 ".----:?-..4.=:•,?. .'. i- ,-. --,.1.1a..18 - - 4,,,,,a--.;::•• F• '.•-•-.. :•. ......7-0 -.•-•,.......,:•=7.--,i- ..-ii.-z_-.=;k,:•,...-........--.--. . V• ---.-. ._ ••_ •-:-.: .-- , . ..,..• .•-_-...-7.-jgzz,.. .;!',-.1.,,.,-:•-•.4,2...: * • -.:.:J!!!", -,•;;;..,:-.:•,1-. ,,,:-.re.f. 14§Slip - . -, 9- • ---e;':.-"-- --''''-••---vw.-1, -..b.'*-,_,-.',---i..-,:-.'-'--- ____ -...:-.i.r;J.. .___-e,46x..tc.w--*F---,, ._ -- - _. . irL, .4.. _„,-: ;-AIF.;,-....•1-,1..-...:_,J,..-A-Sia:116k/A/122•■. - - gmr---......cac.....-3...Ao,4:.ark,..-...-t.2.:- .,-.....- ......v2.._ 4.- 4 1 Agen a Information Memo Augu t 6, 1991 City Council Meeting FRONT YARD SETBACK VARIANCE/JOE MILLER CONSTRUCTION H. Variance,Joseph M. Miller Construction,of 10 Feet to the 30 Foot Front Yard Setback Located on Lots 4, 5, and 6, Block 4, Sunrise Hills Addition--An application has been received of Joe Miller Construction for a variance of 10' from the required 30' front yard setback for three lots located in the Sunrise Hills Addition. The purpose of the variance is to accommodate a steep slope and pond in the rear portion of the lots. For additional information with respect to this application, please refcrio the Community Development Department staff report which is enclosed on pages / through /5y-for your review. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny variances of 10' to the required 30' front yard setback for Lots 4, 5, and 6, Block 4, Sunrise Hills Addition as presented. � o S 1 • / 7 SUBJECT: VARIANCE APPLICANT: JOSEPH M MILLER CONST CO • • LOCATION: LOTS 4, 5, & 6, BLOCK 4 SUNRISE HILLS ADDITION EXISTING ZONING: R-1 (SINGLE FAMILY) DATE OF PUBLIC HEARING: AUGUST 6, 1991 DATE OF REPORT: JULY 31, 1991 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted by Joe Miller Construction Company requesting a 10' front yard set back Variance to the required 30' front yard set back. COMMENTS: The purpose of this Variance is to allow homes to be constructed 20'from the front property line as there is a steep slope and pond in the rear portions of these lots which takes up approximately two-thirds of the lots, not leaving a large enough buildable area with the 30' setback. All three lots back up to this pond; however only Lot 4, Block • 4 has a proposed building plan. If approved, this Variance shall be subject to all applicable Code requirements. NEED oVL" CEDAR STREET ...v.` CARRIAGE I I `°'y 6 ,A Nom .. f-: a1sV t�� BLUE' COURSE HILL! A Su t_� -. '' .:. - GOLF I •'• '; ,_.. J® s'�' COURSE frN + $ �. j. _ I ---1} -111,4.- V t ✓ .., :-... ›,...„,., . , , 1 9.6_.,vi_ „_.,.......N. .it„, . . . 1 tt; ® v - t, IW,..ti.:-. ..3,-.- , ; ;�� , .�f r' L. .: c� : ,;v-; y' I iii 3 — - : wescon �' 1I :Milk 'tni w '• �' ;. N Ill'FYJ/, ' -vuuat f► /ffjf�/ ft�l ��iii i.,ih..tiimi 5 r- K ,�,Pe1tb-:s�t��iA �I �)) C�IG�ri �f Caru � o-1 ■ � R,I - iC/`4 A d' 5rf,►wi Street Map Zoning Map • / 0 v BIRCH '1.01 •1 'incur T " ' . 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V if, /Q N JS r 0 2>. s 3 f s n u 3,. a ....1'44 C re, F / O / o / N o C • kIll / af VII C O' E n D M a. .--3° °:. ;35 � g A d � s a� • w A v 5 w1 O w CO -� A o f �» • r c o D /6 y Agenda Information Memo • August 6, 1991 City Council Meeting COMPREHENSIVE GUIDE PLAN AMENDMENT/REZONING SEMPER HOLDINGS I. Comprehensive Guide Plan Amendment, Semper Holdings, Changing the Land Use Designation from PF (Public Facilities) to CPD (Commercial Planned Development) and a Rezoning to a new Planned Development District with Specific Uses on Approximately Ten Acres Located Along the South Side of Cliff Road, West of Rahn Road, in the NE 44 of Section 31—At its meeting of July 23, 1991 Advisory Planning Commission held a public hearing to consider a comprehensive guide plan amendment and rezoning for a new planned development district for the Hadler Park Planned Development comprising approximately 10 acres associated with the former Dakota County Western Court Facility building. The commission had previously heard the item at their June 25, 1991 meeting and continued it at the request of the applicant. For additional information with respect to this application, please refe to the Community Development Department staff report which is enclosed on pages /51 through/63 . Also enclosed on pages /(o through /ft. is a background memorandum from the Community Development De artment together with a 1� ty P P g petition and letters from neighborhood residents who have expressed concern regarding this application. Enclosed on pages/(/ through ,8 e are copies of the June 25 and July 23, 1991 Advisory Planning Commission minutes with respect to this item. The APC is • recommending approval of the application as outlined in the commission minutes. Finally, enclosed on pages /f and /90 is a letter from Michael Turner, Chair of the Dakota County Board of Commissioners; concerning this applications. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the comprehensive guide plan amendment from Pf to CPD and a rezoning for a new planned development district for the Hadler Park Planned Development located at Cliff Road and Rahn Cliff Road as presented. o • X63 SUBJECT: COMPREHENSIVE GUIDE PLAN AMENDMENT & PLANNED DEVELOPMENT AMENDMENT (HADLER PARK PLANNED DEVELOPMENT) • APPLICANT: SEMPER HOLDINGS, INC. LOCATION: Ll, B1, DAKOTA COUNTY PLAT I NE 1/4 OF SECTION 31 EXISTING ZONING: PD, LB (PLANNED DEVELOPMENT, LIMITED BUSINESS) DATE OF PUBLIC HEARING: JUNE 25, 1991 DATE OF REPORT: JUNE 13, 1991 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: Separate applications have been submitted requesting a Comprehensive Guide Plan Amendment from PF (Public Facility) to a CSC (Community Shopping Center) district and a Planned Development Amendment from PD-LB (Planned Development-Limited Business) within the Mission Hills South PD to PD-CSC in the proposed Hadler Park PD. The site consists of approximately ten acres located along the south side of Cliff Road, just west of Rahncliff Road. BACKGROUND: The site is currently owned by Dakota County and contains an existing 14,000 sq. ft. office building,which until March 4, 1991,was operating as the Dakota County Western Court Facility. South of the site is the Cedar Ridge Christian Church and vacant PD-LB property; west of the site is the drivers'test site; Park Center is north of the site, and east of this site is Rahncliff Crossings. This application was originally before the Advisory Planning Commission on March 28, 1991. At this meeting, the item was continued for 60 days at the applicant's request. Since the March APC meeting,the applicant has requested an additional 30-day continuance so the plans could be revised to reflect concerns raised by property owners at a neighborhood meeting held May 13, 1991 at the Dakota County Library. EXISTING CONDITIONS: The site contains a large ponding area just northeast of the existing building and there is significant tree growth along the northern portion of the entire site. COMMENTS: The applicant is requesting a PD Amendment that will remove this property from the Mission Hills South PD and create the Hadler Park Planned Development that will accommodate the mix of uses proposed. The original conceptual site plan submitted proposed five separate buildings with uses including retail, restaurant, and office with total • building square footage of 50,000. The revised site plan contains only four buildings, with a total area of approximately 40,000 sq. ft. and a maximum building coverage of • approximately 9%. The Limited Business zoning district allows a maximum building coverage of 20%. In addition to removing one building from the site plan, the applicant has provided an additional 10'setback along the south side of the property. This 30' green area will be bermed and landscaped. In an effort to respond to neighborhood concerns, the revised site plan eliminates any new construction on the south half of the property, except for a pond. With this revised layout, no new construction will be closer than 1,000'from the nearest residence and the existing office building will be screened by berming and landscape materials that are not in place currently. The proposal includes a 12,000 sq. ft. Walgreens store in the northeast corner of the site. The existing 14,000 sq. ft. office building is anticipated to be converted to a medical/dental office; and the remaining two buildings are proposed sit-down, or Class I, type restaurants of 6,000 sq. ft. and 8,000 sq. ft. maximum building size. The City Code requires off-street parking at a rate of one space for every 150 sq. ft. of retail and office space. Parking requirements for restaurants are figured at one space for every three seats based on design capacity. Calculating the entire site (40,000 sq. ft.) at the one space per 150 sq. ft. rate requires 267 on-site parking spaces. The revised plan provides 271 on-site parking spaces. The actual number of required spaces, as well as the parking layout, will be determined when the exact size of the proposed restaurants is known. The site plan shows maximum building sizes, but both buildings may be smaller depending on the tenants. As proposed, all building and parking setbacks meet Code requirements. • ACCESS & CIRCULATION: Access to the site is proposed at four locations: one right in/right out access on Cliff Road; one full access on Rahncliff Road; and one access point on the south end from Rahn Way. Rahn Way currently serves this site and the Cedar Ridge Christian Church before it dead ends. The City will have to make a determination on the possible role Rahn Way will play in providing further access. The applicant has also made revisions to the plan in an effort to mitigate access and circulation concerns raised by Short, Elliot, and Hendrickson (SEH), the City's traffic consultant. These changes include: increasing driveway width and curb radii; providing a through drive aisle internally; elimination of all dead-end parking aisles; designating trash collection and delivery access with semi-truck maneuverability;and providing sidewalks along the front of parking spaces that surround the buildings. The revised plan eliminates one of two internal connections between the north and south halves of the site. SIGNAGE/LANDSCAPING: The City is currently reviewing its Sign Ordinance. The conceptual site plan shows possible locations of four pylon signs. This proposed development will be required to meet City Sign Code requirements in place at the time of review and approval of each detailed pylon sign proposed. The landscape plan submitted works well conceptually, however more landscaping will be required along Cliff Road. • WATER OUALITY AND STORM WATER PONDING REQUIREMENTS: The proposed developments storm water runoff currently drains to Pond AP-13. Pond AP-13 is a designated ponding area in the City's Storm Water Management and Water Quality • Management Plans. Pond AP-13 also receives runoff from the adjacent church property to the south, bank and service station property to the east and vacant land to the southeast. A total drainage area tributary to Pond AP-13 is approximately 18.4 acres. A preliminary water quality analysis was requested by the developer to assist him in deciding whether the conceptual site plan as submitted would be compatible with probably water quality treatment standards. The 9.75 acres proposed development comprises the lower portion of the 18.4 acre drainage area tributary to Pond AP-13. Pond AP-13 is classified as a sediment basin in the City's Water Quality Management Plan. Storm water from AP-13 is discharged into another sediment basin (Pond AP-42) before it reaches Cliff Lake, a 12 acre recreational classified water body designated for indirect contact recreation (Class 2). The proposed conceptual site plan identifies an area located in the northwest quadrant of the intersection of Rahncliff Road and Rahn Way for ponding to serve the development. Ponding requirements with respect to water quality and storm water management will be identified in greater detail with the platting process of the development. UTILITIES: Sanitary sewer and watermain services available to the site from Cliff Road to the north, Rahncliff Road to the east and Rahn Way to the south. STREETS/ACCESS/CIRCULATION: Access to this site is available from Cliff Road, Rahncliff Road, and Rahn Way. The City and Dakota County are planning to upgrade Cliff Road to a four-lane urban designed roadway during 1991. During this project, the City intends to widen Rahncliff Road from Cliff Road to the south to match the existing Cliff Lake Road geometry to the north. The proposed driveway from the site to Rahncliff Road is required to line up with Rahncliff Court to the East. Rahn Way is currently a dead end street that terminates at the west side of the driveway opening to the church to the South and the courthouse facility to the North. When Rahn Road was constructed, a cul-de-sac to the west end was not provided. Rahn Way will be required to be extended to the west property line of this site to provide access to the Driver's License facility. EASEMENTS/RIGHT-OF-WAY/PERMITS: Additional right-of-way will be required along Cliff Road to accommodate the widening and upgrading of Cliff Road. The preliminary site plan shows that an additional 50' of right-of-way is proposed to be provided. Additional right-of-way for the widening of Rahncliff Road south of Cliff Road will also be required. The extension of Rahn Way to the west property line of this site will require the dedication of an additional 30' of right-of-way from this development plus another 30' of right-of-way from the church property to the south. As a part of the platting of the property, the development will be required to provide adequate drainage, ponding, and utility easements as required by the alignment depth and pond storage capacity of all required public utilities and streets necessary to serve this • development. /5' PD AMENDMENT: An Amendment to the PD should include requirements that all trash and recycling storage and equipment be contained inside each building; all rooftop • mechanical equipment is screened from the street; and no outside storage. The applicant has provided a building elevation for the proposed Walgreens store. The building materials listed are a combination of stucco, brick, textured block, glass, and tile accents. The same building materials should be utilized for the remaining buildings on this site. As part of this PD, all buildings will require individual review by the APC and approval by the City Council. PLANNED DEVELOPMENT CONDITIONS: 1. The PD Agreement shall be amended/created to allow only retail, or Class I, restaurant uses. 2. All parking stalls shall be 10'wide except for handicapped stalls which shall be 12' wide. 3. All buildings shall be constructed of similar materials and colors. 4. Rooftop mechanical equipment shall not be visible from Cliff Road, Rahncliff Road, or Rahn Way. • 5. All trash and recycling shall be contained within each building. 6. All landscaped areas shall be irrigated. Additional plant material, including evergreen trees, shall be provided along Cliff Road and Rahn Road. 7. No outdoor sales and/or displays, or loudspeaker advertising, shall be allowed. 8. All signage shall meet City Sign Code requirements in place at the time of individual City approval. 9. All driveway entrances shall line up with existing and/or future driveways on adjacent properties. 10. All buildings will require individual review by the APC and approval by the City Council. • FINANCIAL OBLIGATION - 31-RZ-3-1-91 SEMPER HOLDINGS No financial obligation is computed nor is any proposed as a condition of rezoning property. III There may be a financial obligation that results as a condition of platting. A street improvement is under consideration for Cliff Road. The City will propose to assess the benefit of that street improvement to that property through the normal assessment process. 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')"€) ' 1 .... • **■ — , R I ; I i , 1 9 %MT I 1 I lel — ■ri Mr I. i PLAI ',._ In f !1: 1 fity°0 — 0 Mk „pi 11,7 I • , :: 1 ,I I I I 0 la 0"am i lqlie - ill H • 4 7 I i it • a LI ' 1.1 ‘••1 i(i) .,4ED ii It 11--s, • A' jA g 0/1 . c,_.....-' , - • • a_ ., *I .... .,. 4F .. / ti .6 G5--e-/ ere -.' ' 0 `--- ee , 410 , 1 %V .1 _ . . ..._„--------'•--- ._ •- ' ----...... \---,.1.i'"---1-4------/' t.,..._;•,., ........„_,-,-. .._,,-"f-j‘.. .....,,„......r."-- - .. •--,-_-•--.•---- ...... . i MEMORANDUM • TO: TOM HEDGES, CITY ADMINISTRATOR DALE C. RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURM, CITY PLANNER DATE: JULY 25, 1991 RE: HADLER PARK PLANNED DEVELOPMENT At the July 23 Advisory Planning Commission meeting, the Radler Park Planned Development was approved 4/1. This project was first heard by the Commission in March and at that time, it contained five buildings totaling approximately 50,000 sq. ft. The project was continued until the May 28 meeting after a lengthy discussion by the Commission and numerous resident comments. The original application called for a Comprehensive Guide Plan Amendment from Public Facilities to a Community Shopping Center district and the creation of a new Planned Development with specific uses. The existing zoning is Limited Business within the • Mission Hills Planned Development. Major resident concerns at the March meeting dealt primarily with: changing the Comprehensive Plan to anything other than Limited Business; traffic in the Vienna Woods area; and screening/lighting along the south property line. Monday evening, May 13, attended a neighborhood meeting at the Library regarding this project. After the March meeting, Planning staff had several meetings with the applicant and they requested the item be continued another 30 days to take into additional consideration, comments at the neighborhood meeting. At that time, the City had received 114 individually signed letters of opposition on the same format (see attached example). A revised plan shown at the neighborhood meeting eliminated the southeast building pad location and placed a pond in that area. The only building on the southern five acres is the existing courthouse facility which is being proposed to be remodeled into the medical clinic. The removal of one building also reduced the number of parking stalls on the south side of the property from 167 to 95 and the total square footage to approximately 40,000. The proposed uses along Cliff Road are two Class I sit-down restaurants and the Walgreens Drug Store. All uses proposed, except Walgreens due to the retail sales, are permitted in Limited Districts or through a Conditional Use Permit process. It is important to note that if straight Limited Business zoning was allowed per the existing Mission Hills Planned Development, the City would have much less control over the physical development of the property, i.e. architectural and landscaping. /4 The southern property line setback was increased from the original plan to allow greater • berming and screening of the parking areas. Only ten or so residents were in attendance at the neighborhood meeting which was also attended by County representatives. Most of the discussion was regarding traffic through the Vienna Woods area and the typical questions regarding the zoning and development rights and processes. At the June 25 Advisory Planning Commission meeting, the Hadler Park Planned Development was continued at the applicant's request prior to deliberation by the Commission. After my presentation regarding the process and revisions that had occurred to date, the applicant requested that the Commission review the plan, but not act on the applications so they could fine tune the site plan, if necessary. This somewhat unusual request was granted by the Commission and there was approximately 90 minutes of discussion. Approximately 25 residents were in attendance and they were again most concerned with the increased traffic in the Vienna Woods area, especially along Pin Oak Drive and the uses in the Planned Development, but more importantly the proposed Comprehensive Guide Plan designation of CSC (Community Shopping Center). There was discussion with the applicant of changing the Comprehensive Guide Plan designation from CSC to (CPD) Commercial Planned Development which would possibly alleviate some of the concern of the residents. The CPD district would designate the same uses as the Planned Development, eliminating the open retail uses that a CSC district would allow. In early-July, the applicants submitted a revised application for the Commercial Planned • Development Comprehensive Plan designation. The item was then scheduled for the July 23 Advisory Planning Commission meeting. The Commission modified Condition 1 to read: 1. The PD Agreement shall be amended/created to allow a 12,500 sq. ft. drug store, an 8,000 sq. ft. Class I restaurant, a 6,000 sq. ft. Class I restaurant, and a 14,000 sq. ft. medical clinic, as shown on the June 10, 1991 revised site plan. If you would like additional information, please contact me. ity Planner JS/js • PETITION OPPOSING REZONING PROPOSAL • < On March 28 , 1991 , a proposal was put before the Eagan City Advisory Planning Commission for rezoning of the property consisting of ten 0 acres located along the south side of Cliff Road, West of Rahn Road, in the northeast i of Section 31 (the former Dakota County Western Court Building and property) . The proposal is that the land use designation be changed from PF (Public Facilities) to a CSC (Community Shopping Center) district and a Planned Development Amendment from • LB (Limited Business) to CSC (Comunity Shopping Center) . We are opposed to this proposed rezoning for several reasons including the following: - increased traffic (resulting in air pollution, noise pollution, headlight glare in the evening, and decrease in safety to children) - decline in the general aesthetic value of the community - probable decrease in property values We request that the Advisory Planning Commission vote to deny the proposed rezoning. NAME ADDRESS DATE 1 . - ei ozc/ C 0170.23 2J&a £4 . el a�-ci °`I- 9/ 2 . —70 ./ / e.,- / z_a.,_,./. . -- c,.7.3 P),-J OX'k ,6, fi<7‘ ,.) /6-eg 1 ' 0 4 ( $/ C C L7C. 1 (41/".f V - 7p4/1 is 1 Y 5 . l 1 ',�- �~,� �.1.� 'O�•6. ��Aci - ?';C,� ViSli/ . , c)--' 1-e-,---- k---. ..,. aow \./ A-R/KA714 Le4AA--, Sue— o [3 I 41 ...t, ,c).,.,%0 $. ......„ -1----,--q.. ...ci-5,...___ Lk/1 s iq i , "is a__,,,,,.4___A LC":.-71--,-,-- ii/4576/7 9 . Q1.4L 1.4 At 41 °y 1 i ce.. e/2- . L�� --,- VAS- 10 . � •7i _ � PI 11 . +4.\\ \-i\' \ . ) i v\ / ENCAN 15 MV L . Page 2 - PETITION 'JO�/7PPOSING REZONING PROPOSAL - CONT' D • 12 . t-.".`�� kCtitot(01, c //( (//( 40( �lj , Al//5'/9./ 7y- 13 . G -C/ ..-;�. , 14 . V--OYe y z.3-- 7/ 15 . - / .:"-3 0. b ate-7 '77ft X"-e-e . ?3 a-J '9/ 16, �` /6/J a 'l 17 . ?t ilificl.■ ,21/1 (/j-Z•/A14- A^C._ L/' Z 3- yi 18 . / 4-.7-1,1- vl J v1:}77,,, /zav-._. ,.. c..-7 3 19 . d • 0 15-1- J 206 V/ tsc Ln, -23- q I 21 . ,.:,-n,u ij.. e s /7/—.�/ .•;A/C.- 6 G��2 1472 1:(-74.91e- G—//- /i 7-2L.4-11, r. fr -, Cie. ' -nc,m(rr•_, / 0I gI i1 f/ 1 , .3C U. 'L r►,.�i1. i ,Cam; L t`tli f 24 . i�,i...�t -T .� cam-..` (..�'t �\ • 47" 'A L.2 6 . r ` <<-C� 27 . -rl!,Yj1J L 1" ,�,, _,,L'(. ,..2.,w,Y.,u c 7r--�L a.�(, �'J 30 . -, 10c v 1,4 id < n k'"-, t�-ei I' 1 G //gig ( 0 31 . 27,-,,,,,,(-4--t-r.i.y/-,-,..) L ,,, £,J/ .1^- k'ILA. , 1 2 I X/ .. p) , ic (,),S,,,,,,A4, ,,,,,j 67/6f-/ / 32 . ri-‘).- ,k 3 /6 T Page 3 - PETITION OPPOSING REZONING PROPOSAL�- CONT' D • 34 . 35 . 36 . 37 . 38 . 39 . 40 . 41 . 42 . 43 . 44 . 45 .- 46 . 47 . 48 . 50 . 51 . 52 . /6i PETITION OPPOSING REZONING PROPOSAL On March 28 , 1991 , a proposal was put before the Eagan City Advisory 411110 acres Commission for rezoning of the property consisting of ten acres located along the south side of Cliff Road, West of Rahn Road, in the northeast 1 of Section 31 (the former Dakota County Western Court Building and property) . The proposal is that the land use designation be changed from PF (Public Facilities) to a CSC (Community Shopping Center) district and a Planned Development Amendment from LB (Limited Business) to CSC (Comunity Shopping Center) . We are opposed to this proposed rezoning for several reasons including the following: ' - increased traffic (resulting in air pollution, noise pollution, headlight glare in the evening, and decrease in safety to children) - decline in the general aesthetic value of the community - probable decrease in property values We recuest that the Advisory Planning Commission vote to deny the proposed rezoning. NAME ADDRESS DATE 1 - "z< 4,t 'u-1 26_33 P, t.J (7/0,/i0 • 2 . ✓,1(4."e..(,4 '•V• Z1 /4Y l b�-7-74c:- L 'l . �` 1 :Q• ) (1 (1 IA ft)Q41 Q I ?t Li 3 . t i r. 61;64 t 2_, 4-4- A...,41.A 4.7 /Z 4,7-e:L 19 I 0 L/- / • `7 / . 1-% 7 7Ul LC C cua lc�Y r 6 . /,( f l,.�:.i. / ;h.^'0% ', ! ' 9 ei _ /-142.2- � . // �L� � '' �. - . ^ ,f- ia 1/ /I' CIk I -' '✓,9 444.17' err 5 4 -/z-yam 9 . ; . r �,t ''� ,��' �,E �//c1c1 1 ■ 10 . /jp 'f ! 1 M7fC !.)..;:.vc� aka A,/tY/9/ • C`��}•,�, /6 Page 2 - PETITION OPPOSING REZONING PROPOSAL - CONT'D 12 . t,j -- , 0 20? 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' - .-.'L.A 0 t 7---e_fr, ) -) () ..- t) I - I V` - .,....3. :v.,-... 4.: 30 . -: ' , . . • .-- : 1.--- ----:_._: 7 :j : : :1 \-'. ..,,■,, ' •1- (:-A1/11't : , • :,,,._■_/.;.;:',.._ ; - - •.'--- 3' . 0 32 . /70 • PETITION OPPOSING REZONING PROPOSAL On March 28 , 1991 , a proposal was put before the Eagan City Advisory • Planning Commission for rezoning of the property consisting of ten acres located along the south side of Cliff Road, West of Rahn Road, in the northeast i of Section 31 (the former Dakota County Western Court Building and property) . The proposal is that the land use designation be changed from PF (Public Facilities) to a CSC (Community Shopping Center) district and a Planned Development Amendment from LB (Limited Business) to CSC (Comunity Shopping Center) . We are opposed to this proposed rezoning for several reasons including the following: - increased traffic (resulting in air pollution, noise pollution , headlight glare in the evening, and decrease in safety to children) - decline in the general aesthetic value of the community - probable decrease in property values We request that the Advisory Planning Commission vote to deny the proposed rezoning. NAME ADDRESS DATE 1 . 4 ct- 411 2 . 13 ch�.-- (\ 06-2 N,1 N'eN N.)A- 1 t_ 41,91% r , 3 . �si Ac-rte, -,+,- 22c l/ V i eit.Fr 4 LQ<€e- 'i a/f/ 41 1 4 . t,�..44, . , 54o;o l�.c.e ru4.ti. - 6 -Il ...1 - . (A0 426/0 .42,-..,--vti Lt.-e. zi...‘ _ y/ l —6-9/ - k /1/ , I , ,10 C 1/(�;�i2� J (4% _. Lilian; vz/> L 8 . ji,.--j-' ,90.2 c{ U, Q ahn_ La u. e_ (o '- _ _L_ 5< 9 .-�y iqape c l o . 1.4,ut, a,, .Awc 2030 V. vIA Litru 4- L - i 1 . ft.,C,tJ�' o,34/ ' 4 -9 I a�� /7/ ... ... Page 2 - PETITION OPPOSING REZONING PROPOSAL - CONT'D 12 * '1.,;;_:11)_0_\) -• 0. 22_ C) . 17.) 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PETITION OPPOSING REZONING PROPOSAL On March 28 , 1991 , a proposal was put before the Eagan City Advisory Planning Commission for rezoning of the property consisting of ten • acres located along the south side of Cliff Road, West of Rahn Road, in the northeast i of Section 31 (the former Dakota County Western Court Building and property) . The proposal is that the land use designation be changed from PF (Public Facilities) to a CSC (Community Shopping Center) district and a Planned Development Amendment from LB (Limited Business) to CSC (Comunity Shopping Center) . We are opposed to this proposed rezoning for several reasons including the following: - increased traffic (resulting in air pollution, noise pollution , headlight glare in the evening, and decrease in safety to children) - decline in the general aesthetic value of the community - probable decrease in property values We request that the Advisory Planning Commission vote to deny the proposed rezoning. NAME ADDRESS DATE . 1 . Q .1_,/,f.L.," ._....4-7' C-.!1724---e-14---r 3)ac Vijitinittbt/ 31 a? 4710 . 6// Cd.)4,t; , ,,y -_ (4_1(, • 2 46 (44-1-t-de"--' %.4`/(-'1----(--)/ ,....7 09 7 /-;).2‘161,.. .."7;-.. --/- /6- V 4 . jj 4 filo-4 / / `> ' -11-3,aelzi?,C1LC.4 c,21/(2, 12- /'? (-4,1" Dr 5 . .,__ -' 1--- — 4///6'/ / 6 . �lAit r't, 5 L.,.. ..(L. r j Cf"(% Pl,./Y PAR- \i'k • '400/9 i Iv .e./VVYA.t 0 8 �� 4� ac yc, n Cali /yj y/�,�9/,050■ 9 ' ,/\_N OH_I kik& E(7, . 00/9 1 / 10 . ! \ 1 1 Li.)--;;i-4 c. 71 q/i�' • p ri, //C (/l nU/Y� �/! . i�—��-�1I 11 . Lit , Gw /73 Page 2 - PETITION OPPOSING REZONING PROPOSAL - CONT'D i7 12 . (1:; - °. - ,-,t ;lo g.?- P„) 0,4 / _1,2 Li- /(,, - C? ( 13 . (�C17 et2,Q va .=- 0 p'3 Y t DU,'t,j t l j -'ck k 0 CO "Al)LjVThg)21 {-/-1: Cql 0-11/.01-/A-- Li-/( . -Ci/ 1 Z_..jtv4._6 ___ ________c q7 L-5- 04e (04-c( --- /I -y( 16 . / geb Ch Y76 C-OkIlLby - - 17 . i 18 . 1261,rL., + J, , y,..,//6 '17 7 5 o(\ �� , y C ;( i 20 . 'iLC-D- 4 V-)14_, 60L �.`, y 770 CbW J q - 17- 9I 21 . ( 1-I f ii/17/91 0 22 . ;qc,_j, .. )A.. a Lam- P. a„df. q-Zl; 0,1,-- &17( l y 411;%1 ill l 23 . j.' jVul t1 1 ( k:,t/1 4(7/1 G41/� t/117 `/(f7 /7/ .-24 ., JL L.5/).16-L-12 7/ 7 ` 44rcj-f `0/ /c! / 2 5 . « L --�Y 9709' ox,,C w#4Y `//7 h7r �J ) 27 . 30 . 31 . 32 . • /# PETITION OPPOSING REZONING PROPOSAL On March 28 , 1991 , a proposal was put before the Eagan City Advisory Planning Commission for rezoning of the property consisting of ten Mr acres located along the south side of Cliff Road, West of Rahn Road, in the northeast of Section 31 (the former Dakota County Western Court Building and property) . Tho proposal is that the land use designation be changed from PF (Public Facilities) to a CSC (Community Shopping Center) district and a Planned Development Amendment from LB (Limited Business) to CSC (Comunity Shopping Center) . We are opposed to this proposed rezoning for several reasons including the following: - increased traffic (resulting in air pollution, noise pollution, headlight glare in the evening, and decrease in safety to children) - decline in the general aesthetic value of the community - probable decrease in property values We request that the Advisory Planning Commission vote to deny the proposed rezoning. NAME ADDRESS DATE 1 . 2os P,,Q,k D, .0-2(3-7/ • 2 . -, o 4-30-41,1 3 . C p_z AA/ oi4/( 1) 2 y - w- 9 / 4 . )2? J0 5-3 � , OTC 151--/• y- .2-0 -5, 5 • / 0.3 ��,-�- 4122. y- ao - 9 / 6 • �-P��- :�o/7 /..•.ter, 4 /c 2• .Z /• 9l 7 . . � '1.0 1q r,'h Oak Dr. - al- ql 8 . gevm .027 ti 4Ak Dfr. y- 21 -II) 9 . ao7/ /IA.)tell-K ,-- - U- f/ of13 44, 606-46A- z/ 10 . *),2(11,,,, , 'r 11 . bWOzar,) ! /76j . Page 2 - PETITION OPPOSING REZONING PROPOSAL - CONT'D 12 . ��R Y U -/W(M/,71-27141)44A- 2°9-7 /9/V °Ai( 41 . • 0V.A/ AN &K & /-a/-Q/ 13 . l, 7/4,LL'7 'S 14 . o .,;-- (-►,,,, g.„„- - A0,1 4 -n2L o La,- .§~--• 4.aJ-�I 15 .`'/ " p'• 3-69Y Oerk Oqk Dr. y/ I/fqI 16 . D - ?o�7 p.'t7 04 rpr If !1/// 17 . ,z / $g, S S01r,'s _ Or - Zz - f/ 1(._y ` . 0e0././ P, i- - 7- 19 . t 7:1 1 e cam, Z D 6 4 P,:t. ea, -.4- i -z 7- 9 i 2 0 . ai.j \I it__ C),)0-7Cp -cm atk (4--2.7-9/ 0 ---r o b ,'n A, - Z 7-5 22 . IS .(9� .rpj /id OL( K t 1-1 -.2 7_CJ / 23 . aI?' P/N d4g 0r2 41/Z7/1/ 2 4 . --U"vt_t4) 0 4V ,-t∎;1 (GE-sc `l--J ?- 9/ C/ - v n' 26 . R GROIN Vw, Oc�- 1' . - a7- 5 ( 27 . 30 . 31 . • 32 . /76 Members Advisory Planning Commission City Hall 3830 Pilot Knob Road Eagan , MN. 55122 RE: Proposed Rezoning Semper Holdings , Inc. Dear Members : On March 28 , 1991 , Semper Holdings , Inc. proposed to the Advisory Planning Commission that the 10 acre property located along the south side of Cliff Road, west of Rahn Road, in the northeast quarter of Section 31 be rezoned from LB (Limited Business) to CSC (Community Shopping Center) . As a resident in the neighborhood, I am opposed to this rezoning for several reasons including the following: . an increase in traffic in the area resulting in: - air pollution - noise pollution - headlight glare into adjacent homes in the evening - decrease in safety to the children living in the area and to those who play in Kettle Park . a decline in the general aesthetic value of the community 110 . a probable decrease in property values resulting from a decline in the general quality of life in the neighborhood As the proposed rezoning would appear to be detrimental to the commu- nity for many reasons , I would urge you to vote to deny the proposed rezoning . Having confidence in the Comprehensive Guide Plan, I am hopeful that the property at issue will remain zoned as Limited Business . Thank you for your thoughtful consideration to this very important matter . Sincerely, (signatures) d C"i Sc 0 (addrss) (date) 7? Members Advisory Planning Commission City Hall 3830 Pilot Knob Road Eagan , MN . 55122 RE: Proposed Rezoning Semper Holdings , Inc. Dear Members : On March 28 , 1991 , Serr.per Holdings , Inc. proposed to the Advisory Planning Commission that the 10 acre property located along the south side of Cliff Road, west of Rahn Road, in the northeast quarter of Section 31 be rezoned from LB (Limited Business) to CSC (Community Shopping Center) . As a resident in the neighborhood , I am opposed to this rezoning for several reasons including the following: . an increase in traffic in the area resulting in: - air pollution - noise pollution - headlight glare into adjacent homes in the evening - decrease in safety to the children living in the area and to those who play in Kettle Park . a decline in the general aesthetic value of the community . a probable decrease in property values resulting from a decline in the general quality of life in the neighborhood As the proposed rezoning would appear to be detrimental to the commu- nity for many reasons , I would urge you to vote to deny the proposed rezoning . Having confidence in the Comprehensive Guide Plan, I am hopeful that the property at issue will remai^ zoned as Limited Business. Thank you for your thoughtful consideration to this very important matter . Sincerely, Aegnatures) 02/L O 1461.[.er2C-C� ,eQ l I ga, , bv, 55/ (addr(g s) 1 zr/Ao/q/ VE (date) /7? • • ____,„ . .. , , ._ I - 0 . L, L. 3,7 i. ..".-1. . e7 L " C- ;.--- L. 9 , (...„-- 7 .,/ ;it_ 6- • -- 2., L--.71-r -- e--c c - L' —' 4'4.--(z' ! 7 I : al : 'JO 4 ` -- C 411 4 /./ . _ _ 40 ■ :2 Oci 1 'L. Li "4-1-:-..du.v...__ 4,6~6.... '--t. ""- - 1,--C- I:IX:L(-9. (11. , -12 ../ _...,_ 7;6 4 .52-77 tc--t- - 7; _, aild- ,i .D4-kotr„ bez-d- 1 7 -P , C e-z 4--- * (. L 0 C , ce.A.A-z-f o r ---- -- c-----e- c • a 4 • 0 1 • U 4 lb • 0 • • . • • ( • 1 . 0 111 GO I l., 0 k- r : .,. ... Cl<'./ 1. -)4‘7 . /(AA21Z P / Icj.L' it t■e■ i ( d/h , )44.1. 0 /7? • Members Advisory Planning Commission City Hall 3830 Pilot Knob Road Eagan, MN. 55122 RE: Proposed Rezoning Semper Holdings , Inc. Dear Members: On March 28 , 1991 , Semper Holdings, Inc. proposed to the Advisory Planning Commission that the 10 acre property located along the south side of Cliff Road, west of Rahn Road, in the northeast quarter of Section 31 be rezoned from LB (Limited Business) to CSC (Community Shopping Center) . As a resident in the neighborhood, I am opposed to this rezoning for several reasons including the following: . an increase in traffic in the area resulting in: - air pollution - noise pollution - headlight glare into adjacent homes in the evening - decrease in safety to the children living in the area and to those who play in Kettle Park . a decline in the general aesthetic value of the community . a probable decrease in property values resulting from a decline in the general quality of life in the neighborhood As the proposed rezoning would appear to be detrimental to the commu- nity for many reasons, I would urge you to vote to deny the proposed rezoning. Having confidence in the Comprehensive Guide Plan, I am hopeful that the property at issue will remain zoned as Limited Business. Thank you for your thoughtful consideration to this very important matter. Sincerely, (sigl=tures) 20 2 5 ate, a k RECE"'ED (addetss) / _ � • (date) /�� MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGl,N, MINNESOTA JUNE 25, 1991 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, June 25, 1991, at 7:00 p.m. at the Eagan Municipal Center. Present were members Graves, Voracek, Trygg, Merkley, Miller, Staeheli and Alternate Gorman. Also present were City Planner Jim Sturm, Assistant City Engineer Mike Foert.soh, Community Development Director Dale Runkle and City Attorney Mike Dougherty. AGENDA Chairman Voracek noted that item "H" under new business is continued by the applicant's request. Merkley moved, Staeheli seconded, the motion to approve the agenda as amended. All present voted in favor. MINUTES May 28, 1991. Commission Member Merkley stated a correction was needed on Page 8, last paragraph. It should state, "Trygg, Staeheli and Miller voted in favor; Hoeft, Graves, Merkley and Voracek voted against". Trygg moved, Merkley seconded, the motion to approve the May 28, 1991 Advisory Planning Commission minutes as amended. All present voted in favor. Chairman Voracek explained the Advisory Planning Commission procedure to the public. SUPER MOLDINGS, INC. Chairman Voracek opened the first public hearing of the evening regarding a Comprehensive Guide Plan Amendment from PF (Public Facility) to a CSC (Community Shopping Center) district and a Planned Development Amendment from PD-LB (Planned Development-Limited Business) within the Mission Hills South PD to PD-CSC in the proposed Nadler Park PD. City Planner Jim Sturm related that this project was brought before the Advisory Planning Commission on March 28, 1991, and was continued for 60 days at the applicant's request. A neighborhood meeting was held on May 13, 1991, to discuss the property owners concerns. After this meeting the applicant requested a 30 day continuance to revise their site plan to reflect the neighbors concerns. Zed TSZ /el OZ:TT T6. TO inr Page 2/EAGAN ADVISORY PLANNING COMMISSION MINUTES JUNE 25, 1991 • Mr. Sturm stated this revised plan consists of four buildings, including two Class 1 restaurants, a Walgreens, and a medical building. Craig Christenson, a partner in Semper Holdings, Inc. , informed the commission members that he thought that this project being on the July 2, 1991 City Council Agenda was premature. He stated that they were in the process of revision and requested that this be continued. He stated that they were requesting feedback tonight from the commission members and the neighbors regarding the proposed site plan. John Kohler, architect for Semper Holdings, Inc. , discussed some of the changes in the site plan since the last Advisory Planning Meeting. He stated that this project still has a campus-like setting, but that the square footage of the project was decreased from 50,000 to 40,000 square feet. He commented that all of Short, Elliot and Hendrickson's, the City's traffic consultant, circulation and access recommendations were used in the revised plan. There is no shared parking from north to south. Mr. Kohler also mentioned that this new plan eliminated one exit 4IM onto Rahn Way, one building on the south side, and eliminated some paving while still able to meet City Code. The site plan includes extended setbacks and adding berm to eliminate the headlight glare on the residential homes. He mentioned that the only building that doss not fall under the limited business zoning is the Walgreens building. Daneen Larue, 2023 Pin Oak Drive, stated that there is a petition from the neighbors opposing the rezoning. Her concerns were the increased traffic this development would create and the safety factor of the children in the area with this increased traffic. Dave Larue, 2023 Pin Oak Drive, opposed this project because he felt this piece of land never had a chance to be developed as limited business. He also felt this project would be bad for home property values. Dennis Volts, 2021 Pin Oak Drive, also felt that property values would decrease and that this project was generally not a good idea. Mrs. Velte, 2021 Pin Oak Drive, raised the concern that this project would create more traffic and noise pollution. S £0d TSZ TZ:TT T6. TO 'fir i Page 3/EAGAN ADVISORY PLANNING COMMISSION MINUTES JUNE 25, 1991 Tom Jordan, 2009 Vienna Lane, stated that this development would increase traffic on Pin Oak Drive which would endanger the citizens in that area. There is no bike path and people will have to walk on the roadway with increased vehicles travelling by. Dale Clausen, 2025 Pin Oak Drive, did not see the benefit that this project will have to the community. It was zoned limited business when he moved in and that is what he was expecting, not commercial. Traffic problems are unknown because the projections could be incorrect. Many proposed developments in the area have not been built yet, and who knows what problems they will create. He is opposed to the rezoning. Steve Hargens, 2129 Pin Oak Drive, commented that this area is wedged between Cedar Avenue and 35E, and that there are only two accesses out of their area. They do not need the added traffic on these roads. He is concerned about the safety of his children. Tim Boonstra, 2094 Pin Oak Drive, expressed concern of the increased traffic. He felt people will use Pin Oak Drive to bypass ilk part of Cliff Road. Fraser Keith, 2104 Vienna Lane, stated that there is too much commercial in the area already. Max Boyle, 4770 Oak Way, stated that he has seen what the City of Eagan has done in the past and is disgusted with it. He felt that Eagan has enough developments already. Tom Hellenstead, 2010 Vienna Lane, mentioned that there is a sharp curve on Pin Oak Drive by the park and he has seen vehicles slide off the road into the park. With increased traffic this will only become worse and endanger children in the area. Gerald Hess, 2007 Vienna Lane, felt that the street is too narrow on Pin Oak Drive. When cars are parked on both sides only one vehicle can get through at a time. If traffic increases, this will be a problem. Alice Kritzen, 2095 Kings Road, stated that one of her concerns was what would happen to the trees. Other developments like Target and Cub have kept the trees but are letting them die. She does not want to see this happen with this project. She also was concerned about the possibility of the restaurants serving liquor. POd tSZ / :t t t6 4 t0 mil!" Page 4/EAR ADVISORY PLANNING COMMISSION MINUTES JUNE 25, 1991 Chairman Voracek addressed the issue of potential increased traffic in the area. Mr. Christenson stated that increased traffic will happen with any development. He reported that there would be no difference in traffic from a strictly limited business development to this proposed development with a Waigreens. Mr. Kohler stated that they will work with the City Planners to use signage to control the traffic in the neighborhood. He reminded the commission members that they have followed all of SEH's recommendations regarding traffic concerns. Chairman Voracek raised the issue that Rahncliff Road is not designed to handle heavy truck traffic. Assistant Engineer Mike Foertsch replied that city staff has no concern with truck traffic and that the road will be upgraded in the future. Chairman Voracek asked if there would be a median on Cliff Road so left turns could not be made out of the development onto Cliff Road. Assistant Engineer Mike Foertsoh answered that yes, there will be a median. Commission Member Trygg asked why the applicant wants this continued. Mr. Christenson replied that there were significant changes in the site plan since the last Advisory Planning Commission meeting and that they are still evaluating the costs of these revisions. They are trying to get the commission members' input as to what they like and dislike about the revised site plan. They cannot operate in a vacuum. Commission Member Miller felt that the citizens are not worried at this point about what the buildings look like, etc. , but have a problem with the proposed rezoning. He could not approve the rezoning. Commission Member Steeheli commented that no one had stated why a rezoning would be beneficial to the community. She felt the site plan was good, but she had a problem with the rezoning. Sod TS? /v Y Zc'.:T T T6, TO inr ... .. . - ---. �-!1-t- :..• ,.�,.s.rs�rt:_!C+w•..'�ca!° _. _.r'�'19�'M"!�!�! S Page 5/EAGAN ADVISORY PLANNING COMMISSION MINUTES JUNE 25, 1991 Commission Member Merkley stated that the commission should tie down what each building's use should be and the square footage. He believes the site plan is a good one and that Nalgreens will not be unfavorable to the neighborhood or traffic. Miller moved, Staeheli seconded, the motion to honor the applicants request and continue this matter. All present voted in • favor. GAX CLIFF Chairman Voracek opened the next public hearing of the evening regarding a Preliminary Plat of five lots on 7.88 Neighborhood Business (NB) acres and a Conditional Use Permit to allow a gasoline/convenience store on one of the five lots. City Planner Jim Sturm stated that at the last Advisory Planning Commission meeting the commission asked the applicant to address the following five concerns: 1. Access issues 2. Parking spaces in front of the SuperAmerica 3. The parking lot could possibly be used as an alternate route to by-pass the Cliff Road - Slater Road intersection 4. Raised medians 5. Oak trees Mr. Sturm related what the applicant has done to correct these concerns. He stated that Dakota County is still denying any access onto Cliff Road. The revised plan has no parking spaces in front of SuperAmerica and to deter people from using this development as a shortcut, speed bumps and stop signs had been added to the site plan. The raised medians will not be decided upon until Dakota County decides the access issue and with careful grading the oak trees will be saved. He further stated that the proposed restaurant will be reduced 9,000 square feet to 36,000 square feet. Ron Frank, architect for Federal Land Company, stated that they have worked with SuperAmerica and city staff regarding the above-referenced concerns. Joan Matheson, Cinnamon Ridge Trail, mentioned that she lives on the north side of Cliff Road across from the proposed development. She said that it is impossible right now to make a left-hand turn onto Cliff Road. If a median is put in on Cliff Road people will have to use Slater Road to get access to Cliff Road. She does not like the 0 idea of increased traffic in this area. 90d TSZ /re • a:TT T6d TO inr MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING COMMISSION EAGAN, MINNESOTA JULY 23, 1991 A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday, July 23, 1991, at 7: 00 p.m. at the Eagan Municipal Center. Present were members Voracek, Merkley, Staeheli, Hoeft and Alternate Gorman. Also present were City Planner Jim Sturm, Assistant City Engineer Mike Foertsch, Community Development Director Dale Runkle and City Attorney Mike Dougherty. AGENDA Merkley moved, Gorman seconded, the motion to approve the agenda as presented. All present voted in favor. MINUTES June 25, 1991. Staeheli moved, Gorman seconded, the motion to approve the June 25, 1991 Advisory Planning Commission minutes as presented. All present voted in favor. Acting Chairman Voracek explained the Advisory Planning Commission procedure to the public. HADLER PARR PLANNED DEVELOPMENT Acting Chairman Voracek opened the first public hearing of the evening regarding a Comprehensive Guide Plan Amendment changing the land use designation from PF (Public Facilities) to CPD (Commercial Planned Development) and a rezoning to a new Planned Development district with specific uses on approximately ten acres located along the south side of Cliff Road, west of Rahn Road, in the NE 1/4 of Section 31. City Planner Jim Sturm commented that this project was reviewed informally at the June 25, 1991 Advisory Planning Commission meeting and was continued at the applicant's request. The applicant is now requesting that the Comprehensive Guide Plan be changed from Community Shopping Center to Commercial Planned Development. This is a much more restrictive plan which enables the Commission to control the uses of the development now and in the future. John Kohler, architect for Semper Holdings, Inc. , reviewed the revised site plan they had brought before the Commission last month. No changes were made on the site plan from the previous meeting. Page 2/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 23 , 1991 Acting Chairman Voracek stated that a videocassette had been sent to the Commission by Max Boyle, 4770 Oak Way. The videocassette was 20 minutes in length and generally addressed two main issues relative to the City as a whole: 1) the weed control in vacant land, and 2) the current empty commercial buildings. Max Boyle showed the Commission Members pictures of empty land and businesses in Eagan. He stated that he was not against development, but he did not feel this proposed development will be a benefit for the community. Taxpayers already payed for the government center, now they will have to pay for the upgrade of Cliff Road. Dale Klausner, 2025 Pin Oak Drive, mentioned that since the last Advisory Planning Commission meeting no changes have been made to the site plan. He felt the issues of the trees and traffic should be addressed. The big issue to him was the rezoning. When he purchased his home he was told only Limited Business would be developed there. He felt that prior to approval, the development should have 75% occupancy and that it was premature to rezone this area when the City did not fully realize the impact the other developments in the community would have on traffic, etc. Tom Jordan, 2009 Vienna Lane, had the same concerns Mr. Klausner had. He felt that traffic will be a major problem if the development is allowed. Dennis Velte, 2021 Pin Oak Drive, stated that he feels the same way he did the other two times he spoke before the Commission on this issue. This development will have a negative impact on the residents' property values. A resident of 2087 Vienna Lane commented that it is not a safe area for his family to go bike riding anymore and with this development it will only be worse. He fears for his children's safety. Commission Member Staeheli stated that she would have to deny the rezoning. To approve this rezoning it would have to be shown that the change would benefit the community to a greater degree than the current zoning of Limited Business. She understands the residents concerns in that they bought their homes believing Limited Business would be developed there. City Planner Jim Sturm stated that three of the buildings on the site plan already fit under the current zoning, the only one that does not is the Walgreens. lg7 411 Page 3/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 23, 1991 Commission Member Hoeft commented that having a Walgreens there will not be a radical change from a Limited Business building. Traffic at that intersection will not change significantly whether Walgreens is there or not. Acting Chairman Voracek stated that the Commission Members know what is before them today but if they deny this application and a strictly Limited Business development were to come in, it potentially could be worse. Restricting what can go in this development and what can not would be a benefit to the community. Commission Member Merkley that to restrict the future uses of this development would not be a detriment to the community. The applicant made sure that there is a lot of green space in the proposed development and that the major traffic stays to the north. Commission Member Merkley requested that condition number 1 be amended to strictly state what type of business will be allowed and the square footage of each building. Merkley moved, Hoeft seconded, the motion to approve a 411 Comprehensive Guide Plan Amendment changing the land use designation from PF (Public Facilities) to CPD (Commercial Planned Development) on approximately ten acres located along the south side of Cliff Road, west of Rahn Road, in the NE 1/4 of Section 31. All favored, except Staeheli who opposed. Merkley moved, Hoeft seconded, the motion to approve a Rezoning to a new Planned Development district with specific uses on approximately ten acres located along the south side of Cliff Road, west of Rahn Road, in the NE 1/4 of Section 31, subject to the - following conditions: 1. The PD Agreement shall be amended/created to allow a 12,500 square foot drug store, a 8,000 square foot Class I restaurant, a 6, 000 square foot Class I restaurant, and a 14,000 Medical Clinic as shown on the revised site plan of June 10, 1991. 2. All parking stalls shall be 10' wide except for handicapped stalls which shall be 12' wide. 3. All buildings shall be constructed of similar material and colors. 411 /6D MICHAEL E.TURNER DAKOTA Co UN T Y COMMISSIONER BURNSVILLE, N 55337F'C; 13108 MYRTLE DRIVE DAKOTA COUNTY GOVERNMENT CENTER TELEPHONE • HOME 890-6766 y`�Tn Cot, 1560 HWY.55-HASTINGS,MINNESOTA 55033-PHONE 438-4431 OFFICE 895-9078 k { • . `• ;j August 1, 1991 Mayor Thomas A. =ca- C_tv c= Eagan 330 Pilot Knob Rc_c Ma i c= Egan: As you know, Dakota County recently entered into a purchase agreement I with Semper Holdings, Inc. for the sale of the Western Court Facility and surrounding property bounded by Cliff Road, Rahncliff Road, and Rahn Way. During the rezoning process, some incorrect statements and observations have been made at the public hearings. I would like to make certain that there are no misconceptions regarding some of these issues, and to clarify the reasons for the sale. The sale of the property arises from the consolidation of county services in Service Centers, and specifically the establishment of the new center in Apple Valley. This consolidation, which was planned several years ago to achieve enhanced services for the western cities of the County, relies on co-location of services to help control costs and offer convenience to citizens. Thus the Court Facility in Eagan is no longer needed; all county space needs which could be located in Eagan have been met for the foreseeable future, except perhaps for some growing needs in detention and probation. Continued County ownership of the property is not an option. There is significant public benefit from completing this sale. The sale proceeds are essential for, and dedicated to, the completion of other important county capital improvement projects. Restoring the property to the tax rolls will generate $2.5 to $3.0 million (present value) in additional total property taxes, or about $150,000-$200,000 per year, depending on market values. A prompt sale not only eliminates the burden of holding costs ($20,000+ per year) on county taxpayers, but also reduces the risk of the deterioration and vandalism which occurs to vacant buildings. The proposed development will not require an additional improvement of Cliff Road. The installation of the center median in that area of Cliff, as well as related improvements, are already planned. This AN EQUAL OPPORT NITS EMPLOYER Mayor Thomas A. Egan August 1, 1991 Page 2 project has been in the Capital Improvement Program (CIP) for the last two years and was moved up in priority at the request of the City. The rezoning request before you is most appropriately presented and defended by Semper Holdings. However, we ask that county taxpayers who own this parcel be permitted to achieve market values similar to those of surrounding parcels. We believe this to be particularly true for the northern half of the property, fronting on Cliff Road, where adjacent parcels are occupied by roadside businesses and other intensive, highly-valued uses. The developer has proposed a plan that in our opinion is very responsive to the City's concerns and requirements. We urge you to approve the requested rezoning of the property as requested by Semper Holdings. Thank you. Sincerely, c& _o � dLdtAl Jam• 116 Michae E. Turner, Chair Dakota County Board of Commissioners cc: Thomas L. Hedges, Administrator/Manager, City of Eagan Lyle D. Wray, Dakota County Administrator Commissioner Joseph A. Harris Commissioner Donald J. Maher Commissioner Donald R. Chapdelaine Commissioner Steven G. Loeding /fp Agenda Information Memo • August 6, 1991 City Council Meeting CONDITIONAL USE PERMIT/LEXINGTON STANDARD COMPANY J. Conditional Use Permit, Lexington Standard Company, to Allow Outdoor Storage on Lots 33 and 34, Block 2, Eagandale Center Industrial Park Located Along the South Side of Trapp Road in the NE 1/4 of Sec 3 (Request to Continue Indefinitely)--Enclosed on page /yam you will find a letter'from Richard Hanson of the Lexington Standard Corporation refluesting continuance of this item at this time. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the applicants request that this item be continued indefinitely. • /9/ l • August 1, 1991 City of Eagan Offices of the Mayor and City Council Members 3830 Pilot Knob Road Eagan, MN 55121 Dear Mr. Mayor and Council Members: Lexington Standard Corporation hereby requests an indefinate continuance regarding the matters on the City's agenda pertaining to our proposed expansion plans. We beg your indulgence while we work to better organize our plans. We do not wish to burden your schedule or unnecessarily use City staff time until and unless we are prepared to move forward with our project. Thank you for consideration. Sincerely, Richard D. H-nson President Lexington Standard Corporation Lexington /707, 111! Standard Corporation 1243 Eagan Industrial Road Saint Paul,Minnesota 55121 (612)452-5650 Fax 612-452-1207 • Agenda Information Memo August 6, 1991 City Council Meeting CONDITIONAL USE PERMIT/CROSSTOWN SIGN K. Conditional Use Permit, Crosstown Sign, to Allow a Pylon Sign and a Variance to the 300' Spacing Requirement on Lot 3, Robert O'Neill Homestead Addition Located at 2815 Dodd Road in the SE 1/4 of Section 2—At its meeting of July 23, 1991, the Advisory Planning Commission considered a conditional use permit application for a pylon sign for Crosstown Sign at the above referenced location. Associated with this conditional use permit, the applicant is requesting a variance that will require 300' spacing between pylon signs. For additional information with respect to this application, please refer to the Community Development Department staff report which is enclosed on pages /9 through ii&Zfor your review. Also enclosed on pages /9 through o20/ is a supplemental orandum from the Community Development Department together with correspondence from Solly Robins on behalf of RES investors expressing concerns with respect to this application due to the effect it would have on spacing for signage on the RES property immediately to the south. A copy of the APC minutes with respect to this item is enclosed on pages through a03 for your review. The APC is recommending approval of the conditional use permit and did not take action on the variance. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a conditional use - Spermit for Crosstown Sign to allow a pylon sign and a variance to the 300' spacing requirement on the above referenced property as presented. • / 3 SUBJECT: CONDITIONAL USE PERMIT/VARIANCE APPLICANT: CROSSTOWN SIGN/MIDWEST GREAT DANE LOCATION: 2815 DODD ROAD SE 1/4 OF SECTION 2 EXISTING ZONING: (PD) PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: JULY 23, 1991 DATE OF REPORT: JULY 2, 1991 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: Separate applications have been submitted requesting a Conditional Use Permit to allow a pylon sign in a Limited Industrial area and a Variance from the required spacing requirement of 300' between pylon signs. The site is located north of Highway 55 on the west side of Highway 149 (Dodd Road). EXISTING CONDITIONS: North of the site is an office and/or shop building that appears to be vacant; however a number of large construction vehicles are parked in front; east of the site is Trunk Highway 149; south and west of the site is vacant property. The site itself lacks any screening of the auto repair outside storage, as well as the trash receptacle. At a minimum, the trash container should be screened by being placed in an enclosure large enough to accommodate both trash and recycling containers. COMMENTS: Midwest Great Dane began operating a semitruck/trailer dealership, parts and service business, 16 years ago in Roseville. On June 15, 1991, the applicant opened a parts sales store in Eagan at 2815 Dodd Road. The parts sales operation strictly serves the trucking industry. Midwest Great Dane is one of three tenants in the 4,400 sq. ft. building and employs four people at this location. The other two tenants are Mid Northern Electric and Arcade Auto Body. Access to the Midwest Great Dane parts store includes a rear garage door on the south side of the building which appears to be a delivery and/or loading dock. There is a door on the east side of the building that is served by a parking area currently under construction. The existing situation appears to provide little customer parking. PYLON SIGN: The applicant is proposing a 20' tall two-post pylon sign with 96 sq. ft. (8' PP P P 9 P PY 9 q• ( x 12') of copy. The proposed location is approximately 265' from an existing pylon sign. • • /9T FINANCIAL OBLIGATION - 2-CU-11-6-91 Crosstown Sign • Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Project Use Rate Quantity Amount None SO If approved, this Conditional Use Permit shall meeting the following conditions: 1. The pylon sign shall meet all setback requirements. 2. The pylon sign shall be internally lighted and have no moving parts. 3. No outside display, or storage, shall be allowed. • 4. All trash and recycling receptacles at the site shall be located inside the building, or in a separate enclosure. • IP IP X76 • • ' .., 1 . ,,�� _ ,` i_ ,�`,4, O „\ 1 , ,I i i4-,qi ' �...c f . p . o ' •..�, ,-4_-• I ' 1 .w rr, •, • I . III *D t 1 .• ,r'1;,I `VRE I i LONE O r.., :-1. 1 t•.yq• • 001100 ik moil Co • r �. IOS" , .m t , 1 T- "'''." .-" 5:0:._,,::::*::::::,:g.:::i.i.: --"I' • ffa .., i ., . : ,. ..].1 .111,061 ••11 0 ,-.' 0)§1 i : '4--. loweinors : I�. w.ra.r /O j I ti ;........„ -Iir. ,.,. .._ . ,s,,,, , \ \A-1,,,,...„.- fts.\ 1 Z • i a WATERS R[ \ 1, (C‘ i t "w ej LOT 1 .t . • /7 'C a1 • 4) &I a) b z CD C ca o 0 U3 _ - ---.. ._.,_______=_ a oe a0iaNOg3 0 a auT7 -- - 4,a'0 � -Id 4".3 ,09t \t o rA co ZOO...- Z,_�straX "Traa V 0 N 0 o a, 0 0 W 0 a 0 a, W a ,.4 a, a 0 o z a, o Z • cn a a, A c a I o a M t u' o to H c N z A f En a I N =to in W a 47 N a t t o 14 a 0 • au 'i I42aaoad 4saM 86'8SI • /1'7 kt • MEMORANDUM • TO: TOM HEDGES, CITY ADMINISTRATOR DALE C. RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURM, CITY PLANNER DATE: JULY 24, 1991 RE: CONDITIONAL USE PERMIT/VARIANCE CROSSTOWN SIGN, MIDWEST GREAT DANE At the July 23 Advisory Planning Commission meeting, a Conditional Use Permit and Variance to allow a pylon sign located along the west side of Dodd Road just north of Highway 55 was approved. The applicant was not in attendance at the meeting, however the Commission felt the item could be acted on nevertheless. Howard Stacker, representing RES Investments--owners of the property to the south, was in attendance, objecting to the Conditional Use Permit and Variance. He felt that this may • jeopardize the potential for a pylon sign on their particular lot. If the sign is approved for Midwest Great Dane, RES Investments could possibly place a pylon sign 296' to the south, meeting all Code requirements other than the 300'. The pending Sign Ordinance revision would allow pylon signs at a 100' spacing. There was very little discussion from the Commission regarding the sign itself, but more so the general appearance of the property and adjacent properties, especially to the north and west. No additional conditions were added to the staff report; however the Commission asked staff to see if anything can be done to clean up adjacent properties. Attached is a letter from RES Investments submitted to the City on July 22. No action was taken on the Variance. --Vhfr City Planner JS/js ifd • ROBINS, KAPLAN, MILLER 8 CIRESI ATTORNEYS AT LAW ATLANTA,GEORGIA 1500 LANDMARK TOWERS • CHICAGO,ILLINOIS 345 SAINT PETER STREET DALLAS,TEXAS SAINT PAUL,MINNESOTA 55102-1638 TELEPHONE (612)224-8000 MINNEAPOLIS,MINNESOTA FACSIMILE (612)224-4863 NEWPORT BEACH,CALIFORNIA SAINT PAUL,MINNESOTA SAN FRANCISCO,CALIFORNIA SOLLY ROBINS WASHINGTON,D.C. WELLESLEY,MASSACHUSETTS July 19, 1991 Chairman Gary Graves Eagan City Planning Commission 3830 Pilot Knob Road Eagan, MN 55122 Re: Application of Crosstown Sign for Conditional Use Permit and Variance Dear Chairman Graves: As the property owner adjacent to the applicant in the above- captioned matter and as one of the property owners in the large • parcel of land in the southwest corner of 149 and Interstate 494, please be advised that we object to the erection of a sign adjacent to the north boundary line of our land located at the intersection of 149 and Highway 55. Our reasons for objecting to the erection of this sign is that it would affect the marketability and reduce the value of the property which we own immediately adjacent to the applicant's property. When the City of Eagan decided that pylon signs should be spaced 300 feet apart, I presume that they were reacting to the unsightly appearance and the cluttered commercial appearance of signs placed in successive proximity along the frontage of commercial development similar to that which exists in neighboring suburban metro areas. The problem arises from the fact that if this applicant is granted this variance, a purchaser of our property at the corner would take into consideration the presence of that Crosstown Sign and it would become a factor in a decision to purchase the property. The presence of the sign would reduce the opportunities for planned marketing of our corner property to the extent that the property would only be attractive to future buyers who would like to enjoy the right of similar signage on the corner lot. That would present such a buyer with the need to make an application to the City for R-7 Rk CEIVEG 19:1` Chairman Gary Graves July 19, 1991 Page 2 a like variance because the buyer would then be required to be 300 feet away from applicant's sign and if that were denied, litigation most likely would need to be resorted to in order to establish a right similar to the present applicant's right. At the present time, our property is situated so that a buyer would not have a variance problem or a pylon sign at the edge of the property line. By granting this application, the applicant is depriving us of a right which we already have to put a sign on our property which would conform to the 300 foot requirement. Therefore, the granting of this application results in the adverse consequences described in the preceding two paragraphs. We have always been good neighbors throughout the period of time that we have owned property in Eagan. We do not wish to give our neighbor a wrong impression but we believe that we have valid reasons for objecting to this application. Unless the City of Eagan is willing to guarantee that we would have a right to erect a sign without need to apply for a variance, we believe that we would be forced to contest the granting of a variance in this case because it would amount to "a taking of a valuable property right • which presently exists as an owner of this property without being awarded just compensation" as is our constitutional right. Even with that guarantee, we would be reducing the number of potential buyers by those who would not consider buying with that sign at the boundary line of our property. We believe that orderly planning should be supported by the City's constituency and should be administered in a fair and equitable manner. Granting variances create precedents which discourage good land owners and reliable developers. We have been long term investors in the land surrounding the development in this area. If you will check with the City Administrator and the City Planner, you will find that we have supported the City of Eagan in their efforts to have their goals met in the past two decades for development in this area. Although we have invested over this period of time in land which remains vacant, we have had confidence in the fact that the City of Eagan would not permit "spot zone" changes in property if it is inconsistent with their ordinances concerning the policy of the City and the use of land within the City. We feel that the granting of this pylon sign immediately adjacent to the boundary of our property would constitute a blight on our ultimate goals in obtaining a buyer who would be willing to develop that corner in a manner that would be compatible with the c2 Chairman Gary Graves July 19, 1991 Page 3 established City policy with respect to signage and usage of commercial property. We hope that the Planning Commission will support our views and deny this variance. Yours very truly, 4011,7 Solly ��" •ins For the RES Investors Co. SR/pak cc: Barry Effress Howard Stacker • ao/ Page 5/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 23 , 1991 Merkley moved, Hoeft seconded, the motion to approve the Conditional Use Permit to allow outdoor storage on Lots 33 and 34, Block 2, Eagandale Center Industrial Park located along the south side of Trapp Road in the NE 1/4 of Section 3, subject to the following conditions: 1. A landscape plan shall be approved by the City. 2 . Irrigation shall be required in all sodded areas. 3 . The new fence shall not exceed 6' in height unless the City Council approves a Special Permit to increase the height. 4 . All storage shall remain 1' lower than the height of the fence. 5. The Conditional Use Permit shall be recorded with the County within 60 days of Council action. 6. No off-street parking shall be permitted. 7. A detailed grading, drainage, erosion and sediment control plan must be prepared in accordance with current City standards prior to building permit issuance. 8 . A permit to work within the public right-of-way shall be obtained prior to any construction of the proposed driveway connections to the public streets. All voted in favor. CONDITIONAL USE PERMIT/VARIANCE • CROSSTOWN SIGN/MIDWEST GREAT DANE Acting Chairman Voracek opened the next public hearing of the evening regarding a Conditional Use Permit to allow a pylon sign and a Variance to the 300' spacing requirement on Lot 3, Robert O'Neill Homestead Addition located at 2815 Dodd Road in the SE '1/4 of Section 2. City Planner Jim Sturm stated that a condition has been added requiring that some general clean up be done. The owner of the vacant property to the south of the applicant has a concern that when his property is developed they will not be able to erect a pylon sign because it will be too close to the proposed sign. Mr. Sturm 07c z_ Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 23 , 1991 mentioned that the owner to the south could erect a pylon sign in the corner of his property which would be approximately 294 feet from the proposed sign. This is relatively close to the 300 foot requirement and he sees no problem with acquiring a variance for this. The applicant was not present. Howard Stacker, a representative of the property owner to the south, referenced a letter that the property owner sent to the Commission Members stating his opposition to the pylon sign. Commission Member Merkley felt that the applicant should be there to answer questions but that he has no problem with this application since the property owner to the south can erect a sign on his property in the future. Staeheli moved, Merkley seconded, the motion to approve a Conditional Use Permit to allow a pylon sign on Lot 3 , Robert O'Neill Homestead Addition located at 2815 Dodd Road in the SE 1.4 of Section 2 , subject to the following conditions: 1. The pylon sign shall meet all setback requirements. • 2 . The pylon sign shall be internally lighted and have no moving parts. 3 . No outside display, or storage, shall be allowed. 4 . All trash and recycling receptacles at the site shall be located inside the building, or in a separate enclosure. All favored, except Hoeft who opposed. Acting Chairman Voracek wanted in noted that the applicant should attend any Advisory Planning Commission and City Council meetings in the future. He also requested that the area in general around the applicant should be investigated to potentially take action to get the area cleaned up. CONDITIONAL USE PERMIT TOM THUMB STORES Acting Chairman Voracek opened the next public hearing of the evening regarding a Conditional Use Permit to allow outdoor storage on Lot 1, Block 1, Bicentennial Addition located along the south side of Yankee Doodle Road in the NE 1/4 of Section 16. O3 Agenda Information Memo • August 6, 1991 City Council Meeting CONDITIONAL USE PERMT/TOM THUMB STORES L. Conditional Use Permit, Tom Thumb Stores,to Allow Outdoor Storage on Lot 1,Block 1, Bicentennial Addition, Located along the South Side of Yankee Doodle Road in the NE 1/4 of Section 16--At its meeting of July 23, 1991, the Advisory Planning Commission considered a conditional use permit from the Tom Thumb Food Markets to permit outdoor storage at their location at 1446 Yankee Doodle Road in the Yankee Square Shopping Center. For additional information with respect to this application, please refer to the Community Development Department staff report which is enclosed on pageso?Gt-through o?D� for your review. Also enclosed on pages through is a supplemental memorandum from the Community Development Department together with a copy of the pertinent ordinance in this regard. Also enclosed on pages a,(3 through 2/5 is a copy of the APC minutes with respect to this item. The APC is recommending denial of the application. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the conditional use permit application for Tom Thumb Stores to allow outdoor storage on the above referenced property as presented. • • aD SUBJECT: CONDITIONAL USE PERMIT APPLICANT: TOM THUMB FOOD MARKETS INC LOCATION: 1446 YANKEE DOODLE RD P.LD. #10-14000-010-01 EXISTING ZONING: PD (PLANNED DEVELOPMENT) DATE OF PUBLIC HEARING: JULY 23, 1991 DATE OF REPORT: JULY 2, 1991 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: An application has been submitted requesting a Conditional Use Permit to allow outside display and storage in front of the Yankee Square Tom Thumb store located at 1446 Yankee Doodle Road along the south side of Yankee Doodle Road, west of Washington Drive. COMMENTS: The site is zoned PD (Planned Development) with NB (Neighborhood Business) uses. The NB district allows "quick-stop food stores" as permitted uses. Tom Thumb moved into its current location in March of 1991 after doing business at the east end of the mall for the past 15 years. A Conditional Use Permit to allow motor fuel sales was • approved on October 2, 1990. The applicant is seeking this Conditional Use Permit to allow the display and storage of salt on the sidewalk directly in front of the store. The applicant is not proposing any screening of the storage and the location will take up sidewalk space in front of the store. Staff has been attempting to eliminate storage/display of goods (windshield washer fluid, soda pop, rock salt, etc.) in front of food and motor fuel stores. Typically, outside storage is required to be fully screened and located away from designated traffic areas. If approved, this Conditional Use Permit shall be subject to: 1. The storage materials shall not be higher, wider, or deeper than 3'. 2. The storage area shall be fully screened. 3. All other applicable City Codes. • a?0 ' FINANCIAL OBLIGATION - 16-CU-9-6-91 Tom Thumb Food Markets • Based upon the study of the financial obligations collected in the past and the uses proposed for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement Project Use Rate Quantity Amount None $0 411 • ao,6 yi • \_t ."- - gt. " , J . ; i.11 • • sw "......otapgt 111. / / I'A COI • e 1 ,''' / -1 'ftl - 1.--______. ' - *----"lilt ti STREET MAP -19\ P - 0 eN. '4 i^ 0 !?,., 4 4 .8 L S-_ ,.11-* — • ( • / Ea• - _ "W .: ..,,E _....... 7 - .... ,. c. (8// ',/ -. %. b ^ A $.111• •• /RD _ . .. Ii•• If • .1 ...-ri . .• -. ZONING MAP - ._„.- 1 .'l . • .."c ,d4 ...._. ,... 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I r, a2 , --H-1 , L 1 . 11. .• I =--- - I C.% I a. Wi' kuill.w.111.419.1111.1. LY' ThI I to I t:� E_; 1 _ . _ T .! 1. _ J IA l� +:� ate; ' . —• , _.� _... ... .O ea Kan I �' '''•=...4.r „, =may- 141.14- = L I— ' • = -...-1'-j1: of 1� --r t_1. 1 i — ^� i 1 II,• tamer .rn.1 it .t 1 , . .1 I i •. • ••":. J."- Fel a. A---------l— w--) ;1 II, s 133a1i 1101303i j: Iii 0 I I - -- - - € I i ,,20e 00T MEMORANDUM • • TO: TOM HEDGES, CITY ADMINISTRATOR • DALE C. RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURM, CITY PLANNER DATE: JULY 25, 1991 RE: CONDITIONAL USE PERMIT TOM THUMB STORES At the July 23 Advisory Planning Commission meeting, the Conditional Use Permit to allow outdoor storage at the Yankee Square Shopping Center was denied unanimously by the Commission. It was noted that the outside storage would take up space in front of the building where the sidewalk is narrower than at the ends of the building and this could cause an unsafe situation. In responding to our Commission members question, the applicant stated the new location in the center is larger than they previously had and all merchandise is currently ill contained within the building. Planning staff has been trying to eliminate outdoor sales and display areas throughout the City and when a Conditional Use Permit or platting is required, this is usually added as a condition for approval. Many existing stores throughout the City have complied with City requirements and have removed outside sales and display areas, including the Holiday gas station and PDQ facility along Pilot Knob Road. The denial was based on Conditional Use Permit standards C1, C3, and also that approving the application would be setting a precedent for other facilities within the City. Attached is a copy of the Code that pertains to Conditional Use Permits. If you would like additional information, please advise. City Planner JS/js Attach. 411 020 AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA AMENDING EAGAN CITY CODE CHAPTER 11 ENTITLED "LAND USE REGULATIONS (ZONING) " BY AMENDING SECTION 11.40 SUBDIVISION 4 REGARDING CONDITIONAL USE PERMITS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter 11 is hereby amended by changing 11.40, Subd. 4 , to read as follows: Subd. 4 . CONDITIONAL USE PERMITS (A) Purpose: Conditional uses include those uses which are not generally suitable within the zoning district, but which may under some circumstances be suitable. The applicant shall have the burden of proof that the use is suitable and that the standards set forth in this Subdivision 4 have been met. (B) Application, Public Hearing, Notice and Procedure: The application, public hearing, public notice and procedure requirements for conditional use permits shall be the same as those for amendments as provided in Section 11.40 subd.5, except that the permit shall be issued on the affirmative vote of a • majority of the entire Council. Although specific submissions required to complete an application for a conditional use permit may vary with the specific use and the district in which it is located, all applications for such permits be filed with the Director of Community Development on a form prescribed by the Director of Community Development. (C) Standards: The Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the City's Comprehensive Plan and Ordinances 3. Will be designed, constructed, operated and maintained so to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. a�a 4 . Will be served adequately by essential public facilities services, including streets, police and fire protection, drain: structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7 . Will not result in the destruction, loss or damage of a natural , scenic or historic feature of major importance. (D) Conditions: In reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the City Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being ilf will be complied with. (E) Denial for Noncompliance: If the Planning Commission recommends denial of a conditional use permit or the Council orders such denial, it shall include in its recommendation or determination findings as to the manner in which the proposed use does not comply with the standards required by this Section. (F) Permittee: A conditional use permit shall be issued for a particular use and not for a particular person. (G) Periodic Review, Term of Permit: A periodic review of the use may be attached as a condition of approval of a conditional use permit. Unless otherwise stipulated, the term shall be the life of the use. (H) Revocation: Failure to comply with any condition set forth in a conditional use permit, or any other violation of City Ordinances, shall also constitute sufficient cause for the termination of the conditional use permit by the City Council following a public hearing. • a// (I) Expiration: In any case where a conditional use has not been established within one year of the date on which the conditional use permit was granted, the permit shall be null and void. If the conditional use is discontinued for six (6) months, the conditional use permit shall be null and void. This provision shall apply to the conditional use permits issued prior to the effective date of this Section 11.40 subd. 4, but the six (6) month period shall not be deemed to commence until the effective date of this Section 11.40 subd 4. Section 2 . Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation' " and Section 11.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 3 . Effective Date. This ordinance shall take effect upon its adoption and publication according to law. Dated: February 6, 1990 CITY OF •GAN 211°1 /Ar li / - : homas A. gan Its: Mayor ATTEST: By: J. Vanoverbeke It . City Clerk Date Ordinance Adopted: February 6, 1990 Date Ordinance Published in the Legal Newspaper: February 15, 1990 /�. Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 23 , 1991 mentioned that the owner to the south could erect a pylon sign in the corner of his property which would be approximately 294 feet from the proposed sign. This is relatively close to the 300 foot requirement and he sees no problem with acquiring a variance for this. The applicant was not present. Howard Stacker, a representative of the property owner to the south, referenced a letter that the property owner sent to the Commission Members stating his opposition to the pylon sign. Commission Member Merkley felt that the applicant should be there to answer questions but that he has no problem with this application since the property owner to the south can erect a sign on his property in the future. Staeheli moved, Merkley seconded, the motion to approve a Conditional Use Permit to allow a pylon sign on Lot 3 , Robert O'Neill Homestead Addition located at 2815 Dodd Road in the SE 1.4 of Section 2, subject to the following conditions: 1. The pylon sign shall meet all setback requirements. • 2 . The pylon sign shall be internally lighted and have no moving parts. 3. No outside display, or storage, shall be allowed. 4 . All trash and recycling receptacles at the site shall be located inside the building, or in a separate enclosure. All favored, except Hoeft who opposed. Acting Chairman Voracek wanted in noted that the applicant should attend any Advisory Planning Commission and City Council meetings in the future. He also requested that the area in general around the applicant should be investigated to potentially take action to get the area cleaned up. CONDITIONAL USE PERMIT TOM THUMB STORES Acting Chairman Voracek opened the next public hearing of the evening regarding a Conditional Use Permit to allow outdoor storage on Lot 1, Block 1, Bicentennial Addition located along the south side of Yankee Doodle Road in the NE 1/4 of Section 16. �/3 0 Page 7/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 23 , 1991 City Planner Jim Sturm stated that the applicant has recently relocated from the end of the building to the center. The are requesting outdoor storage of rock salt on the sidewalk in front of their business. The intent of outdoor storage is for the primary use of the business, not for marketing purposes. During the recent months the City has been trying to eliminate the sidewalk displays and if allowed would like to see them screened. Tim Monzel, district manager of Tom Thumb, stated that since December, 1975, Tom Thumb has had outdoor displays of items on their sidewalk and they were never screened. Tom Thumb would like to keep the rock salt outside because it is more convenient to the customer. Chad Sandy, property manager of Federal Land Company, commented that they were in approval with the applicant's request. Commission Member Hoeft felt that the other tenants of the building should have been notified about this request. He also believes that the outside storage would not be aesthetically pleasing and is potentially a hazardous situation for customers. • Mr. Monzel stated that the other tenants have never voiced any concerns over the outside storage. Acting Chairman Voracek was concerned that there would be no place for customers to pass on the sidewalk. Developments entering the City now are not allowed outside storage and feels that Tom Thumb should not be any different from other convenience stores. This decision will set a precedent. Commission Member Merkley agreed with Voracek. He believed that outside display was a negative visual appearance for Tom Thumb. He was also concerned with the safety factor. Mr. Monzel stated that if the outdoor display was not aesthetically pleasing or was a hazard for his customers he would not allow the rock salt to be stored outside. • Merkley moved, Hoeft seconded, the motion to deny a Conditional Use Permit to allow outdoor storage on Lot 1, Block 1, Bicentennial Addition located along the south side of Yankee Doodle Road in the NE 1/4 of Section 16, for the following reasons: 1. Create a safety problem for customers using the sidewalk. 410 o2/ Page 8/EAGAN ADVISORY PLANNING COMMISSION MINUTES JULY 23 , 1991 2. It is non-compatible with the existing Center. 3. It will set a precedent in what other convenience stores will be allowed to do. All voted in favor. CONDITIONAL USE PERMIT NORTHCO Acting Chairman Voracek opened the next public hearing of the evening regarding a Conditional Use Permit to allow a day care facility in a NB (Neighborhood Business) district on Lot 1, Block 1, Blackhawk Plaza Addition located along the north side of Diffley Road west of I-35E in the SE 1.4 of Section 20. City Planner Jim Sturm stated that the only concern with this application is the location of the outdoor play area. The children have to walk through the service area to get to this area. Also, this playground would encroach into the landscape buffer. Theresa Riling, a representative of Northco, stated that the other tenants in the building are exciting with the idea of a day care. The location of the play area was only an initial suggestion. They would place speed bumps or yellow stripping in the service area to make it safer for the children. Mark Severson, a representative of the Montessori Day-Care Center, mentioned that they currently have two day-care centers in shopping centers in the metro area. He believed there would be adequate safety with speed bumps, etc. Commission Member Staeheli questioned whether the City could be held liable if a child was injured crossing the service area. City Attorney Mike Dougherty replied that government entities are immune from certain matters and generally the City of Eagan would not be held liable in this situation. Acting Chairman Voracek felt that the day care would be a benefit for the Center, but believed that there must be other alternatives for the play area. Ms. Riley suggested that the play area be attached to the end of the building. Tom Thumb is in this location at the present time, but possibly will be moving out, and the day care could take over this area. c245' Agenda Information Memo August 6, 1991 City Council Meeting PRELIMINARY PLAT/FEDERAL LAND COMPANY M. Preliminary Plat, Oak Cliff 6th Addition/Federal Land Company, Consisting of Six Lots on Approximately 7.9 NB (Neighborhood Business) Zoned Acres Within the Winkler Jackson Planned Development and a Conditional Use Permit to Allow an Automotive Service Station in a NB District Located Along the SW Intersection of Cliff Road and Slater Road in the NW 1/4 of Section 31—At its meeting of June 25, 1991, the Advisory Planning Commission considered the above referenced application for preliminary plat and conditional use permit with respect to Oak Cliff 6th Addition located west of Cedar Avenue at the intersection of Cliff Road and Slater Road. For additional information with respect to these applications, please refer to the Community Development Department staff report which is enclosed on pages o2/7 through a13, for their review. A supplementary memo from the Community Development Department is also enclosed on page34 discussing progress the applicant has made in addressing certain concerns raised by the Advisory Planning Commission at previous meetings. At the present time,the concern relative to the inclusion of direct access from Cliff Road which has yet to receive approval by Dakota County. Also enclosed on pages c*-0 through...2i t7 is a memo from City Planner Sturm regarding this item. A copy of the minutes of the May 28 and June 25 Advisory Planning Commission meetings are enclosed on pages,y g'1 through for your review. The APC • is recommending denial of the application. If the application presents substantial changes in the application at the City Council meeting, staff is requesting that the item be returned to the Advisory Planning Commission for the appropriate review of such changes. ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny the preliminary plat of Oak Cliff 6th Addition and a conditional use permit to allow an automotive service station at the above referenced location as presented. • a/6 SUBJECT: PRELIMINARY PLAT/CONDITIONAL USE PERMIT OAK CLIFF 6TH ADDITION • APPLICANT: FEDERAL LAND COMPANY LOCATION: OUTLOT D, OAK CLIFF ADDITION EXISTING ZONING: NEIGHBORHOOD BUSINESS, PLANNED DEVELOPMENT DATE OF PUBLIC HEARING: MAY 28, 1991 DATE OF REPORT: MAY 21, 1991 COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT APPLICATION SUMMARY: Federal Land Company has submitted an application requesting a Preliminary Plat of five lots on 7.88 Neighborhood Business (NB) acres and a Conditional Use Permit to allow a gasoline/convenience store on one of the five lots. BACKGROUND: In March 1987, Western Commercial Properties Inc., with Amcon, proposed a 73,115 sq. ft. shopping center on the same 7.88 acres with only one lot being proposed. The Advisory Planning Commission continued this item indefinitely until the applicant could resolve the issues of truck turning radius, excessive lot coverage, lack of green space, and screening of rooftop mechanical equipment. On April 28, 1987, the APC approved the plans when the applicant submitted a plan that met the 20% lot coverage requirement, as well as the other issues raised at the previous meeting. The City Council approved this application at the May 5, 1987 City Council meeting with 26 conditions. The Preliminary Plat included a food market, retail, and a drug store. A Final Plat was never applied for, or received, on this lot. EXISTING CONDITIONS: The 7.88 acre site is located within the Winkler-Jackson Planned Development. The site is located south of Cliff Road, and west of Slater Road and the Amoco Service Station north of Oak Cliff Addition (zoned R-3 townhouse), and east of Mary Mother of the Church. Currently, the site is an undeveloped open field with a stand of oak trees located in the extreme southeast corner of the lot near Slater Road and zoned Neighborhood Business. Federal Land Company requested, and received, a Planned Development extension in August of 1987 for five years. all SITE PLAN: The site plan indicates five lots and no Outlots. An access easement must be • provided to all of the lots. The intended uses for the lots are as follows: • Lot 1 (38,400 sq. ft.) proposed 7,000 sq. ft. of retail • Lot 2 (60,517 sq. ft.) proposed 4,500 sq. ft. restaurant ■ Lot 3 (45,455 sq. ft.) proposed 4,000 sq. ft. SuperAmerica ■ Lot 4 (51,149 sq. ft.) proposed 5,000 sq. ft. of retail ■ Lot 5 (148,622 sq. ft.) - 2 bldgs. at 9,600 sq. ft. and 1 bldg. at 9,000 sq. ft. ■ Total square footage = 48,700 sq. ft. The site plan indicates a 4,500 sq. ft. restaurant fronting on Cliff Road. The intent is for a family restaurant seating 75-125. The 55 parking spaces provided for this site are well over the required 25-42 spaces. SuperAmerica, located on Lot 3, has shown a canopy with three gasoline pumping islands and a drive-thru car wash. Automobile service stations require a Conditional Use Permit in an NB zoning district. One of the conditions listed in the NB Zoning Code (11.20, Subd. 10. C.3.b.) for auto service stations states that: "b) The opening of any service station shall follow and not precede the construction and occupancy of a minimum of 10,000 square feet of retail shopping center floor space." SuperAmerica is proposing 14 parking spaces, ten of which are located in front of the building. SEH's internal traffic study has several concerns with the parking located in front of the building. First: • "Pickups and vans parked in the parking spaces in front of the building will block P P g the service station employees view of the gas pump area. Typically, it is important that these views be maintained for the sake of security and service. In addition, the parking spaces in front of the building are an inconvenience for those using the gas pumps as they must walk through the parked cars in order to get into the convenience store. Furthermore, parking spaces in front of the building result in significant amount of pedestrian/vehicular interaction, especially at gas station/convenience store sites, where frequent turnover occurs." All of the buildings meet, or exceed, building setback requirements as proposed. LANDSCAPING: The landscape plan submitted has a mixture of overstory/understory and evergreens throughout the site. However, the area along Cliff Road and Slater Road will need to be revised, adding evergreens, as none are shown in this area. One concern staff has with the plan is the amount of crab trees in the parking lots. Typically trees with low branching are not used in these areas because of their spread,where overstory trees can be trimmed higher and allow cars and snowplows to pass under them. The SuperAmerica lot has no overstory trees on its perimeter also. Since the overall site has more than one user, it is important to have an overall plan that has uniformity throughout the site and along the perimeters. Three-foot berming will be required along Cliff Road and along Slater Road, where feasible. • COMMENTS: It is the intent of the developer to create a "village" theme for this development. To accomplish this, the architect has done several things: 1) They have io selected individual small buildings. 2) The buildings have been stepped back from one another. 3) The buildings have been designed in a more residential look, using peaked roof lines and a horizontal band to minimize the scale of the buildings, and 4) instead of one large parking lot, the parking lot has been broken up into four components'each serving a specific building. After reviewing the site plan, it was decided that a traffic study was necessary for this site. SEH (Short, Elliot, Hendrickson Inc.) has prepared a report based on a site plan review and a site inspection. Their review considers driveway location and design, on-site circulation and parking, and parking distribution. A copy of their report has been included with this staff report for your review. The Dakota County Plat Commission met on May 6, 1991 to consider this Preliminary Plat. The plat has not been recommended for approval and no access is allowed on Cliff Road (CSAH #32). The plat contains restricted access that Dakota County does not plan to release. The County has completed a traffic study showing a future six-lane divided highway, requiring 100' of half right-of-way to be dedicated. The applicant has informed staff that a lawsuit has been filed regarding this access. • any' GRADING/DRAINAGE/EROSION CONTROL: The proposed development consists of • rolling topography with dense grass cover on the site and thick woods along the south property line. Pond AP-10 is located approximately 100 feet south of the development. From the hill in the center of the development to Pond AP-10, there is a grade differential of 50 feet. The side slope along the north edge of the pond is wooded and has a 3:1 slope. Staff recommends that this side slope be protected and left in its natural state except for a 30 foot strip along the alignment of the proposed storm sewer line that will discharge into the pond. The woods and pond will be a natural buffer between this commercial development and the residential areas to the south. The preliminary grading plan shows a minimal amount of grading on the church property along the west property line. The developer shall obtain a slope easement from the adjoining property to the west to allow the slope to be graded at a 3:1 rate. The existing church parking lot to the west currently drains overland to the low area in the southwest corner of the development. The overland drainage is causing erosion as the runoff leaves the existing bituminous parking lot of the church. The preliminary grading plan shows that the low area will be filled, therefore, this developer shall provide for a gravity storm sewer line to the west property line that will be designed to handle the 14 cfs of flow from the church. • The preliminary grading plan also shows grading to be done on the property to the south of this development. The developer shall obtain a slope easement from the property owner to the south to allow the area to be graded at a 3:1 slope. The preliminary drainage plan shows two storm sewer lines that will serve this site draining into Pond AP-10. Staff recommends that the storm sewer layout be revised to combine the two lines into one to limit the area to be disturbed through the woods on the property to the south. An area of approximately 0.31 acres in the southeast corner of the site is shown to remain in its natural state. The area is wooded and sloped at a 4:1 rate. The development will be responsible for installing and maintaining erosion control measures in accordance with the City's Erosion/Sediment Control Manual Standards. Pond AP-10 shall be protected from erosion of sediments into the pond from this site. WATER QUALITY: The 7.88 acre proposed commercial development is located in Drainage Basin A in southwest Eagan. The parcel is part of a sub-drainage that discharges to Pond AP-10, a shallow 3 acre natural pond classified as a nutrient trap in the City's water quality management plan. A small lift station serves as the outlet for Pond AP-10 and discharges the drainage into a 03 acre sediment basin where it is discharged through the storm sewer system into a recreational classified pond in Slater Acres Neighborhood Park. 410 On-site ponding is recommended to meet City water quality management standards. An analysis was conducted to determine the surface area and volume of the pond needed. The results indicate that a pond of 0.4 acres in surface area and 1.3 acre-feet in wet volume be • located on the site to intercept all runoff from impervious areas (pavement, rooftops, etc.) within the development. Because the proposed development plan contains a gas station, the outlet for the pond must contain a skimmer to help contain grease,oil, and gasoline that is expected to be present in runoff from the site. UTILITIES: Sanitary sewer of sufficient size, capacity and depth is available and has been stubbed to this development. As shown on the preliminary utility plan, a manhole shall be constructed at the right-of-way line of Slaters Road on the west end of the existing sanitary sewer stub. Water main of sufficient size, pressure and capacity is available to serve this development from the existing 12" water main along the west side of Slaters Road. The preliminary utility plan shows that water services will be provided to each building, and hydrants will be constructed to ensure adequate fire protection. STREETS/ACCESS/CIRCULATION: The Dakota County Highway Department recommends that the access to this development shall be from Slaters Road and than no access shall be allowed onto Cliff Road. The developer shall revise the street circulation plan to comply with the County's requirements. The accesses to this development will be to Slaters Road which is a 44' wide street. The intersection of Slaters Road and Cliff Road is a signalized intersection with left-turn lanes on Cliff Road. STREETLIGHTING: Staff will review the street lighting requirements along Slaters Road prior to final platting. EASEMENTS/RIGHT-OF-«'AY/PERMITS: The Dakota County Highway Department has required that this development dedicate 100 feet of half right-of-way for Cliff Road. Depending on the final approved grading plan, additional slope easements may be required from the adjoining properties to the west and south. - Staff recommends that a conservation easement be dedicated over the 0.31 acres of existing trees and vegetation that are in the southeast corner of the site. The final plat shall dedicate a ponding easement over the onsite pond to its HWL. The development will also he responsible for obtaining appropriate storm sewer and pond easements from the property to the south. The City is in the process of obtaining the easement over Pond AP-10 to its HWL, and all costs incurred to obtain this easement will he the responsibility of this development if this development discharges water into this pond. S tea / This development will be responsible for ensuring that all regulatory agency permits (MPCA, MN Dept. of Health, MWCC, MN DNR, Dakota County, etc.) are obtained prior • to final plat approval. A revised preliminary layout plan should be submitted to Dakota County to allow them to review the proposed improvements along Cliff Road. FINANCIAL OBLIGATION - Oak CHIT 6th Addition Based upon the study of the financial obligations collected in the past and the uses proposed P Y 8 P P for the property, the following charges are proposed. The charges are computed using the City's existing fee schedule and connections proposed to be made to the City's utility system based on the submitted plans. Improvement, Use Rate Quantity Amount Water Availability Charge C/I S2420/A 7.9A S 19.118 • • • ENGINEERS I ARCHITECTS■PLANNERS 3535 VADNAIS CENTER DRIVE,ST PAUL,MINNESOTA 55110 612 490-2000 • May 20, 1991 RE: EAGAN, MINNESOTA OAKCLIFF LOT D SW CORNER CLIFF ROAD/SLATER RD SEH FILE NO: Shannon Tyree, Planner City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Shannon: As you requested, we have reviewed the proposed retail site at the southwest corner of Cliff Road and Slater Road. The site consists of a retail mall, two freestanding retail buildings, a freestanding restaurant and a gas station/convenience store with a car wash. As part of our site plan review we considered location and design of the proposed driveways, on-site truck and automobile circulation, the interaction between the land uses and parking areas on the site and distribution of parking across the site. DRIVEWAY LOCATION AND DESIGN One right-in/right-out driveway is proposed off of Cliff Road. The location of the driveway is cause for some concern because of the close proximity of the eastbound left turn lane on Cliff Road at Slater Road. Drivers who exit at this driveway must immediately cross over the outside lane and turn into the insiae lane next to the median in order to merge into the left turn lane. This is generally a difficult maneuver on a high-speed arterial such as Cliff Road. Since Cliff Road is a county facility, the County Traffic Engineers will make a determination on this access. If the driveway is permitted, an eastbound deceleration (right-turn) lane is recommended on Cliff Road at this access. Also, we suggest increasing the curb radii to 25 feet to facilitate truck access and to enable cars to enter and exit the site at a slightly higher speed, reducing the impact to traffic flow on Cliff Road. One inconsistency between the site plan and the existing design of Cliff Road is the length of the raised median. Currently this SHORT ELLIOTT ST PAUL, CHIPPEWA FALLS, HENDRICKSON INC MINNESOTA n WISCONSIN Shannon Tyree May 20, 1991 Page 2 median ends in the vicinity of the proposed driveway, rather than at the church driveway as shown on the plan. If the access is permitted by Dakota County, both the City and the County will need to consider whether or not the raised median needs to be extended to the west. Three driveways are proposed on Slater Road. According to the site plan the two northerly driveways align with existing accesses to the Amoco Station on the east side of Slater Road. These two driveways appear to be adequate in terms design. Given the increased volume of traffic which will occur on Slater Road as more and more residential development is completed to the ec!,+}_ i ., t :ao�.� � be p rerLr'.i.s,e tc eliminate the northerly driveway since it is only 100 feet from Cliff Road. The main problems which will result from the location of this driveway are potential slow downs of traffic on southbound Slater Road as vehicles make a right turn into this driveway. During the p.m. peak hour there could easily be situations where traffic making a leftbound or rightbound turn off of Cliff Road onto southbound Slater Road may be slowed down as far back as the intersection. If the driveway were eliminated and the first access to this site were placed at what is now the middle driveway, these types of problems would be almost nonexistent. However, if this were done, the site plan for SuperAmerica would need to be redesigned. As currently designed, the middle driveway does little to serve the site, although it does function as a service access for trash and delivery trucks. The southerly driveway on Slater Road is only 43 feet south of the middle driveway. This is definitely inadequate spacing between the two driveways and should be modified. A driveway spacing of 100 to 150 feet would be acceptable. A change to the location of the 5,000 square foot retail building would allow for the drive aisle along the north side of the retail mall building tc be .::tL ndcd cut. to 5:.: t-fir l;oa:: as the buathtii . h.veaway. If this is done, the driveway should be curved to the north slightly to intersect with Slater Road at a 90 degree angle. There is one aspect of driveway location which relates to on-site circulation on the proposed site plan. The right-in/right-out driveway on Cliff Road is connected to the northerly access of Slater Road by way of an interior connecting aisle. This interior connecting aisle bears a close resemblance to a frontage road situation. We are concerned that over time, as traffic backs up on eastbound Cliff Road, especially during the p.m. peak hour, the restaurant and the SuperAmerica station may experience a significant amount of cut-through traffic as people who wish to go south on Slater Road decide to traverse the site by way of this on-site circulation aisle rather than wait for the traffic o�� Shannon Tyree May 20, 1991 Page 3 signal to turn green to allow them to proceed to their right turn lane. Since the area is primarily residential, this is less likely to occur than if the area south of Slater Road were commercial or a high employment area. The interior connecting aisle is not without advantages in that it does provide a route between the restaurant and the Super America site without using the surrounding streets. However, the potential negative effects should not be overlooked. ON-SITE CIRCULATION AND PARKING At the St'perAmerica station, there are se-iernl concerns with regard to on-site circulation and parking. o Pick-ups or vans parked in the parking spaces in front of the building will block the service station employee's views of the gas pump area. Typically it is important that these views be maintained for the sake of security and service. In addition, the parking spaces in front of the building are an inconvenience for those using the gas pumps as they must walk through the parked cars in order to get into the convenience store. Furthermore, parking spaces in front of the building result in a significant amount of pedestrian/vehicular interaction, especially at gas station/convenience store sites, where frequent turnover occurs. o Any more than one vehicle waiting to get into the car wash will create on-site circulation problems on the site as a result of blocked drive aisles or blocked parking spaces. o As previously discussed, the drive aisles on the north GrCt:v- ie:lce a considerable amount of through traffic of drivers enroute to or from the restaurant. At the restaurant site it will be extremely difficult for service trucks, such as trash trucks and delivery vehicles to access the service area. The turning radii between the northerly drive aisle and the row of parking along the east side of the building is not adequate for truck turns. If any cars are in the parking area when the service vehicles arrive, it will be extremely difficult to back into the service area. Also, there are no handicap parking spaces shown adjacent to the restaurant. The two handicap spaces across the drive aisle at the 7,000 square foot retail building should not be relied upon to serve the restaurant's handicapped patrons. 2a5 Shannon Tyree May 20, 1991 Page 4 At the southeast corner of the restaurant parking area the two parking spaces closest to the corner overlap. In other words, a long vehicle in one of these parking spaces would block access into or out of the other corner space as currently drawn. Truck access to the retail buildings along the periphery of the site will occur in a loop fashion with trucks entering either at the right-in/ right-out driveway on Cliff Road or at a southerly Slater Road access. Trucks will then go behind the buildings and exit in a one-way loop route. Trucks serving the 7,000 square foot retail building at the northwest corner of the site will have difficulty turning around the northwest corner of that building. There may be some potential to reduce the width of the drive aisle between the 9,000 square foot building and the 7, 000 square foot building in order to increase the drive aisle width on the north side of the site. This would provide a small amount of additional maneuvering room around the northwest corner of the building. Approximately 240 feet into the site from Cliff Road an on-site three-way intersection is proposed. This intersection could be improved by increasing the curb radii of the islands which surround the parking areas on the northwest and northeast corners of the intersection. Also, the intersection could be improved by aligning one of the parking aisles to the south with the drive aisle to the north in order to create a four legged intersection rather than a three way intersection with off-set drive-aisle openings. PARKING DISTRIBUTION ON THE SITE Our main concern with regard to parking distribution on the site is the potential of the 5,000 square foot retail building to be developed as a restaurant. In this case the building would be inadequately parked and a convenient service area has not been rroy5.deri If you have any questions with regard to the above information, please do not hesitate to contact me at 490-2071. Sincerely, Cindy Gray, Transportation Planner Ilk CRG/cih •=7a,4 OAK CLIFF 6TH CONDITIONS: 1) These standard conditions of plat approval as adopted by Council action on July • 10, 1990 shall be complied with: Al, B1, B2, B3, B4, Cl, C2, C4, D1, El, Fl, 01, H1 • 2) The development shall provide for adequately signed trash enclosures and recycling containers, either contained within the building or attached to the building, made from the same building materials. 3) Rooftop mechanical equipment shall be screened. 4) All buildings shall be reviewed by the APC and approved by the City Council prior to construction. 5) All signage shall be subject to the one-time sign fee of$2.50 per square foot. 6) The development shall provide for storm sewer to the southwest corner of the development. The storm sewer will be designed to pick up 14 cfs of storm water runoff from the existing church parking lot. 7) A manhole shall be installed at the right-of-way line of Slater Road where the existing sanitary sewer stub was provided. 8) The submitted traffic circulation shall be revised in accordance with the recommendations from Dakota County Highway Department. 9) A 100' half right-of-way for Cliff Road shall be dedicated. 10) The development shall be responsible for erosion/sediment control measures in accordance with City recommendations. 11) The slope easements required along the westerly and southerly boundaries of the development will be the responsibility of this development. 12) A conservation easement shall be provided over the 0.31 acres of existing trees and vegetation in the southeast corner of the site. 13) The development will be responsible for obtaining a 20'storm sewer easement and a ponding easement to the HWL of Pond AP-10 from the property to the south if this development discharges storm water runoff into Pond AP-10. 14) The development shall provide an on-site pond with a surface area of 0.4 acres and a wet pond volume of 1.3 acre feet to meet the City's Water Quality Management Plan requirements. .2 7 15) The air intake pipes for SuperAmerica shall be located next to the building. 16) Condition 11.20, Subd. 10 C.3.b. regarding automobile service stations, "b) The opening of any service station shall follow and not precede the construction and occupancy of a minimum of 10,000 square feet of retail shopping center floor space." 17) Berming will be required along Cliff and Slater Roads, where feasible. Overstory trees, as well as evergreens, shall be added along Cliff and Slater Roads. 18) All landscaped areas shall be irrigated. 19) Cross ingress/egress and parking easements shall be submitted prior to the Final Plat. • 22 STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights-of-Ray 1. This development shall dedicate 10' drainage and utility easements centered over all common lot lines and adjacent to private property or public right-of-way. 2 . This development shall dedicate, provide, or financially guarantee the acquisition costs of additional drainage, ponding, and utility easements as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat or outside of dedicated public right-of-way as necessary to service this development or accommodate it. 3 . This development shall dedicate all public right-of-way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. • 4 . This development shall dedicate adequate drainage and ponding easements to incorporate the required high water elevation necessitated by City storm water storage volume requirements. C. Plans and Specifications 1. All public streets and utilities necessary to provide service to this development shall be designed by a registered professional engineer in accordance with City codes, engineering standards, guidelines and policies. 2 . A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. 3 . This development shall insure that all temporary dead end public streets shall have a cul-de-sac constructed in accordance with City engineering standards. STANDARD CONDITIONS OF PLAT APPROVAL PAGE TWO 4 . A detailed landscape plan shall be submitted on the proposed grading plan. The financial guarantee shall be included in the Development Contract and not be released until one year after the date of installation. 5. All internal public and private streets shall be constructed within the required right-of-way in accordance with City Code and engineering standards. D. Public Improvements 1 . If any public improvements are to be installed under a City contract, the appropriate project must be approved at a formal public hearing by Council action prior to final plat approval. E. Permits 1 . This development shall be responsible for the acquisition of all regulatory agency permits in the time frame required by the affected agency.. F. Parks and Trails Dedication 1 . This development shall fulfill its parks dedication requirements as recommended by the Advisory Parks and Recreation Commission and approved by Council action. G. water Quality Dedication 1 . This development shall be responsible for providing a cash dedication in addition to/in lieu of ponding requirements in accordance with the criteria identified in the City's Water Quality Management Plan. B. Other 1 . All standard platting and zoning conditions shall be adhered to unless specifically granted a variance by Council action. 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'R ;:„• ^i. s _ - rv'+7,-`.t•Y Yom''i.T S"„t%"rY '��''�uT,+ T F $' yig :...2 y' ..F- `.' •.'t'# _ _ FF. L Ime-K A �Q="Z.'t`.-.-4 -. +.�.a` .'y f .. . ': G ° j.- _*.,,r, r 2 4 4 7 YL'1 r y .1 r-F, ,"'S^. N:.T f .C'L: rS�'1.f B.ifnj„^ - '�Tyat5 t --; L h F ] � y y.. _ _ - {:�4� "S�ei -- b7.s '[y q '-C- s'1 .i„.,,, :'YM-fi 4 'k C_ 4- ,.„ s i - u'rte-5 x;.a; ,�• C- r."'` } „$ r' - i a : .3 ..ti rrs sa .,a y. +x FP"� rM �'+..`„-x s`F� r ▪ aw.r.•- ar h^ s�+.,..�c �iRc:a=-- Y .F ; - N f _ �•F- _• `�', .▪ ..mss .7 i -. -{Eui3'3'P �'.Y." 4 G •�'4'L,11,7„,:„.„t4,..„,..• .E- .`'tits. t�s � �5rtw0x,�'a.e,..w=v.:• 23 MEMORANDUM TO: TOM HEDGES, CITY ADMINISTRATOR DALE RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURM, CITY PLANNER DATE: JUNE 27, 1991 RE: OAK CLIFF 6TH ADDITION At the June 25 Advisory Planning Commission meeting, the Preliminary Plat for the Oak Cliff 6th Addition was denied 5/1. The item was originally heard at the May meeting and continued for the following reasons: 1) Access issues with the County and the three curb cuts along Slater Road. 2) There was proposed parking in front of the SuperAmerica that would block visibility to the gas pumps. 3) The fact that the project could act as a shortcut from Cliff Road to Slater Road, bypassing the controlled intersection at Slater Road. 4) Where and when raised medians in Cliff Road would be installed. 5) The location of the oak trees along the south property line. A revised site plan was prepared that addressed most of those concerns, however the access issue has not been resolved with the County. At this time, it appears the County is not going to allow any direct access to/from Cliff Road. The Planning Commission felt that the access issue is very important to how the site would/should ultimately develop and until that issue was settled, there was no basis for approving the plat. The County Plat Commission denied the plat earlier this spring due to the applicant's request for a curb cut along Cliff Road. On Thursday, June 27, the applicants asked to be continued from the July 2 City Council meeting to a later date in order to address Commission concerns and possibly, the access issue with the County. If any substantial change to the plan occurs, I would like to take the project back to the Planning Commission for their review before proceeding to the Council. I believe the Commission would vote favorably on the project if a few site plan modifications were made and the access issue was resolved. Only one resident was in attendance Tuesday night--she lives in the Cinnamon Ridge area and had concerns dealing with increased traffic and who would pay for any road improvements. I will keep you updated on any revised plans and if you have any questions, or concerns, regarding this item, please contact me. City Planner JS/js • 239 MEMORANDUM TO: TOM HEDGES, CITY ADMINISTRATOR DALE C. RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR FROM: JIM STURM, CITY PLANNER DATE: AUGUST 1, 1991 On Thursday afternoon, August 1, a meeting was held with the applicants and development team of the Oak Cliff 6th Addition to review the status of the project and the minor revisions made to the site plan after the June 25 Advisory Planning Commission meeting. The access issue along Cliff Road is still unresolved and it appears that the County Highway Department and Plat Commission will not approve the plat. If the right-in only is approved, it will take action by the County Board of Commissioners. In a letter submitted to the City, the applicants have agreed that: 1) if access to the property from Cliff Road is denied by the County, they will agree to go back through the City review process for approval of the project. 2) Federal Land Company will pay for the right turn lane and deceleration lane from Cliff Road to the property; however any modifications to the median, or other modifications to Cliff Road, would be at the County's expense. The site plan was modified in the following way: • The canopy is no longer trapezoidal in shape, but rectangular. • The entrance to the car wash is from the south and more stacking distance (for five cars) has been provided. • The building will have a corner entry similar to the PDQ along Pilot Knob and Diffley Roads and no parking will be between the building and the pump islands. The trash enclosure will have to be attached to the building as the condition in the staff report states. The City's traffic consultant, Short, Elliot, Hendrickson, had these comments on the revised site plan dated 7/17/91: • • The access for the Superamerica along Slater Road would be very difficult for truck delivery. The four-foot median should be removed and the driveway reduced to 36'. This would allow 18' lanes where cars would be able to channelize themselves and the truck would not be hitting the median each time. Also, when a truck is backing out onto Slater Road, there would not be a median to work around. Please note the applicants state that the truck would not back out onto Slater Road. • The best access to the Superamerica site would be a singular one on Slater Road, • matching the south access of the Amoco station across the street. • The one-way on the north section of the site is unnecessary as it does not eliminate potential cut-through traffic from Cliff Road. A two-way would allow the fuel trucks to exit to the west, looping around to Slater Road through the main development access lane. Staff and the consultant can support a two-way movement. • The parking spaces northwest of the car wash are virtually unaccessible. The aisle is not wide enough to allow turning and there is a potential safety hazard from people exiting the car wash. • The parking spaces located in front of the trash enclosure would not allow trash pick up. • The speed bump located on the main drive aisle should be angled accordingly so cars do not meet them at an angle. • No trash, recycling, or delivery area is shown for the 5,000 sq. ft. retail building in the southeast corner of the site. Attached is the plan reviewed by the Advisory Planning Commission in June; the revised • one for the August 6 meeting, and an exhibit provided by the applicant's traffic consultant, Barton Aschman Associates demonstrating truck turning movements on the Superamerica site. Also included is a memo from the City's engineering department regarding water quality and storm ponding issues and revised conditions to the original staff report. If the Preliminary Plat is approved, it would also be best to add as conditions, the two agreements from the applicants regarding the Cliff Road access issues. If you would like additional information on this project, please contact me. ity Planner JS/js Encl. • 'R 51/ MEMO TO: SHANNON TYREE, PROJECT PLANNER FROM: JOHN WINGARD, DEVELOPMENT/DESIGN ENGINEER DATE: AUGUST 2, 1991 SUBJECT: OAK CLIFF 6TH ADDITION City staff and representatives of the Oak Cliff 6th Addition development met at City Hall on August 1, 1991. The sign-in sheet for the meeting is attached. The meeting was held to discuss the storm sewer and ponding layout for this development. The following two conditions of preliminary plat approval were discussed in detail at the meeting: 6) The development shall provide for storm sewer to the southwest corner of the development. The storm sewer will be designed to pick up 14 cfs of storm water runoff from the existing church parking lot. 14) The development shall provide an on-site pond with a surface area of 0.4 acres and a wet pond volume of 1. 3 acre feet to meet the City's Water Quality Management Plan requirements. In regards to Condition #6, the developer has met with representatives of the church to discuss the storm sewer system that is needed to pick-up the runoff from the church parking lot. 0 The runoff from the church currently drains overland off the parking lot and across the proposed development and then to Pond AP-10. The developer stated that an agreement has been worked out with the church to construct a pond on the church property and to provide an outlet for the pond that would connect to the proposed development's storm sewer system. The design details of the pond will be analyzed during the technical review stage of the final plat submittal. In regards to Condition #14, the developer has agreed to locate a pond off-site to meet the City's Water Quality Management Plan requirements. The developer stated that locating a pond on the Oak Cliff 6th Addition site would result in the loss of a building. Instead, the grading, drainage and erosion control plan that will be submitted with the final plat will show that the storm water runoff from Oak Cliff 6th will be conveyed by a pipe across Slaters Road to the vacant property south of the Amoco Service Station. The Oak Cliff 6th Addition developer also owns the vacant property where the pond would be located. The developer has agreed to provide the required water quality treatment volume in the pond to treat the runoff from the Oak Cliff 6th Addition. The developer has also agreed to provide an outlet for the pond and drain it to the existing storm sewer in Slaters Road that drains to Pond AP-10. 02,6 Page Two August 2, 1991 Based on staff discussions with the Oak Cliff 6th Addition developers, Conditions #6 and #14 should be revised to the following: 6) The development shall provide for storm sewer to the southwest corner of the development. The storm sewer will be designed to pick up 14 cfs of storm water runoff from the existing church parking lot or designed to pick up one cfs of pond outlet flow from a pond to be constructed that will drain the church parking lot. 14) The development shall provide an on-site or off-site pond with a surface area of 0.4 acres and a wet pond volume of 1. 3 acre feet to meet the City's Water Quality Management Plan Requireme ts. 41,44 aa _i4 . oh, Wingard if D= elopment/Design Engineer cc: Jim Sturm, City Planner JW/jf 0,z,f3 Z r O a) Q vs, u i CE LL o Li I• i_ 1 V.SS D on S 7 eo K4 0 0 —3...k, ►tl •►i ./ Z (-- t 'Y.Ot a Y.Ot • < 0= 1 C N j t F Q r u •pi c 0 < H C w < > Q t9 <� nç.Ui �^,� W O w • • J ., 1 rI:W= •I J V` J Ot • w ON r 471 W U - f e ° I \\ Q » y O . G N . � • . ° . 6III IIin ' llr :IIIIIIIII }�II I /UI V N � Q N ' " V y14 • t11 • - •' IN I,_. • Qt-1'liilllg N+D � �', 0 1 1 woo.00 u O 1 • ■ - I 1 _ " • 0 - a I l I 1 -I .tI l I I 1 Q W I W • 1• i r`� O • F.• ' r f �� J .I w Y• Z r J jr < w I t 0 a!cla _'' / r �►- ---I to w i .. Q +' w °° ¢ V • ► W O i3 2 N Q II • Q co I: W Q ° & w a O W N C • w = � = CO a t --' i 2O H _ o_ 0 4 Z O U . I <d w W :w z W (t__ 11 7 p a. t_O Z a:• J H ... n leo' Oz v _ -7,z o _t J < -+ = i ci i of LI W Y W W _ i! U Q W P ._ fi •� rZ O a i ►W II Ili I :(! I I'r1 I 9Ld�5 1 p I I I I I ` - - oil It,C / •_ l � 1 m ' 1 � 1 li Q4411) _ ' :� IIIIIIIII( ' ' ca -!LL . • U. a ti. 1 - s f . ■' al+111111M r- N _. n, 1111111-11 _ - = - •— 1 t 1 0 II°IpI �I111 a -IIIHIIH-E ! 1: I I 11 j II i l ', • 1 1 . , _ .. IF flmjl is c25& I ■ Z cv Q d J 1- CL z 0) „\ i 0 it . z CP 1 z D ovod thI,3 F— Y 0 D Cr F— Cr p AYy ,Q C Bop _— Q ■ — I Cr I • I l� '� I I ' ^W I is ll 1t I CL s `.41711___I CL - l • Nr1 Oob'd3 tin '\ V J • \ 4 __:j i I •— - 1 N . 12 0 \ .2 li i_ � I 1;1'0' I � i C 111 E: u i • I I i a, J 1 1141 W V C 0 I ^ { 1iC1 4 +O• at J W 0 • 1 N 2 O 1 4 CO cc kJ)W Q _ a N C r CO z E 4 t m co O U Q O = C 4 O J 4.. L. J (3 4 Q W O W LL 10 ..ei4 AUG 1 '91 16: 18 FROM KKE ARCHITECTS PAGE . 001 KKE • Horsunsky Irsnk Erickson Architects,Inc. • 300 First Avcnuc North Minneapolis, MN 55401 612/339-4200 FAX 342-9267 August 1, 1991 Ms. Shannon T. Tyree Project Planner City of Eagan 3830 Pilot Knob Road Eagan, Minnesota 55122-1897 SUBJECT: Cliff and Slater Comm. No. 90-014045-01 Dear Shannon: Pursuant to the meeting we had this afternoon and my subsequent telephone call to • you, I have confirmed with Vern Colon the following: • 1. If access to our property from Cliff Road is denied by the County, we will agree to go back through the city review process for reapproval of the project. 2. It is agreed that Federal Land Company will pay for the right turn lane and • deceleration lane from Cliff Road to our property. Any modifications to the median or subsequent modifications to Cliff Road would, of course, be the County's cost as is normally done. Yours very truly, Kim? ARCHITECTS Ronald • . , ALA • dj • cc: Vern Colon Dave Koski • • Architecture Planning Interior Design 4/7 Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES MAY 28, 1991 OAR CLIFF 6TH ADDITION Chairman Voracek opened the next public hearing of the evening regarding a Preliminary Plat of five lots on 7.88 Neighborhood Business (NB) acres and a Conditional Use Permit to allow a gasoline/convenience store on one of the five lots. City Planner Jim Sturm presented a background for this application. He stated that this project would have a campus type setting with several small buildings instead of one large building. City staff felt that the main concern with this application was the access to Cliff Road and Slater Road. At the present time, Dakota County has not given the applicant permission to have access to Cliff Road. Subsequently, a lawsuit has been filed regarding this access. Ron Krank, the architect for Federal Land Company, felt that the access to Cliff Road should be approved by Dakota County soon. Commission Member Merkley stated that he likes the basic idea of the plan, but feels that they must work out the access problems before they can discuss anything else. He is concerned that 3 of the 4 accesses are unsafe. Vern Colon, who is a representative of Federal Land Company, City staff and the Commission Members discussed the access issues. Commission Member Trygg stated that she felt that the parking in front of the SuperAmerica was unsafe and should not be allowed. Chairman Voracek commented that the parking lot area for this project could potentially be used as a short-cut from Cliff Road to Slater Road. He commented that this could cause some problems. Commission Member Staeheli and Chairman Voracek both felt that this application should be continued. Mr. Colon requested that it be continued for 30 days. Miller moved, Staeheli seconded, the motion to continue this application until the June 25, 1991, Advisory Planning Commission meeting, to allow City staff to review the following issues: 1. Access issues 2. Parking spaces in front of the SuperAmerica 3. The parking lot could possibly be used as an alternate route to by-pass the Cliff Road - Slater Road intersection i Page 7/EAGAN ADVISORY PLANNING COMMISSION MINUTES MAY 28, 1991 4. Raised medians 5. Oak trees All present voted in favor. MINUTES April 23, 1991. Trygg moved, Hoeft seconded, the motion to approve the April 23 , 1991 Advisory Planning Commission minutes as presented. All voted in favor. TOWN CENTRE 70 11TH ADDITION Chairman Voracek opened the last public hearing of the hearing regarding a Preliminary Plat for one lot of 14 acres (609,946 sq. ft. ) for a retail store and one Outlot of approximately 15.25 acres (664 ,498 sq. ft. ) for future retail and a Conditional Use Permit for one lot for outdoor sales and display. City Planner Jim Sturm presented a brief background of this project. City staff asked the applicant to turn the building to face south instead of west, but the applicant stated that could not be done. He also stated that a traffic study was done on this area. Charles Bartholdi, representative of the applicant, stated that this development was smaller than anticipated and that this project would provide new jobs and a wider tax base for the City. Greg Franke, representative of the applicant, stated that they did not approve of condition #20 regarding a north/south drive aisle near the center of the parking lot. They proposed as an alternate speed bumps. Also, condition 123 regarding all 4 sides of the building to be brick, they would like the side that connects up to the future building to be standard block. Patricia Johnson of 1687 Hickory Hills Drive commented on the access to the north. Another citizen wanted to see the building turned to the south. Martin Colon, representative of the applicant, answered that the applicant wanted to face the Pilot Knob - Yankee Doodle intersection. They would not accept anything else. Cindy Gray, a transportation planner for SEH, reviewed the letter she wrote to the City regarding traffic study analysis issues in the proposed site plan. A discussion occurred regarding traffic and parking issues. olly(7* • I ioe 1 E --- ' • • Agenda Information Memo August 6, 1991 City Council Meeting SINGLE-FAMILY MORTGAGE BOND RESTRUCTURING N. Single Family Mortgage Bond Restructuring—The City Administrator and Finance Director have been working with Kathy Aho of Springsted, the City's Fiscal Consultant, regarding the possibility of refunding the 1980 Single-Family Mortgage Revenue Bonds. The purpose of the refunding would be to free up excess assets within the bond rogram which would be available for immediate use by the City. Enclosed on page is a summary of options and public policy questions which have previously been reviewed by the City Council as a part of the Capital Improvement Program Budget. At this time it would be appropriate to take formal action to authorize the staff to proceed with Option 2 excluding any program requiring mortgage forgiveness. ACTION TO BE CONSIDERED ON THIS ITEM: To approve, deny or approve with modifications the staffs recommendation that direction be given to proceed with the selection of an underwriter and preparations for a refunding bond sale. • The City Administrator and Finance Director have been contacted by representatives of both Juran and Moody and Miller & Schroeder concerning the possibility of refunding these bonds to free up some cash. Since staff has been operating with the City Council's directive to explore all possible revenue sources for both on-going and one-time revenue enhancements, this possibility has been pursued with the assistance of Kathy Aho of Springsted as the City's fiscal consultant. This refunding would have somewhat the same effect as the 1987 restructuring had in that excess assets within the bond program would be available for use by the City. This was the source of the City contribution to the senior housing project. Given the current fact situation, the following options are available: 1. Do nothing at this time which leaves the excess assets within the bond program. This option discounted at 7.5% would equal approximately $660,000 in today's dollars. The money would be available to the City when the bond issue is retried which is projected to be 2007-2008. 2. The second option for which the City has general proposals from both underwriting firms involVea refunding the existing bonds. This would make the money available to the City at the closing date. The closing date needs to be no later than about September 20, 1991, to allow the existing bonds to be called on November 1, 1991. There are a number of estimates included in projecting the balances available to the City and an apples to apples comparison is very difficult to Wake. The proposals project the City netting between $760,000 and $780,000. The Juran & Moody proposal requires some mortgage forgiveness to existing mortgagees while the Miller & Schroeder proposal does not. 3. The third option also offered by Miller & Schroeder combines the sale of the existing mortgages with a new Dakota County HRA single-family mortgage program. After a payment of $129,500 by the Dakota County HRA to the City, the City's total net is approximately $745,000. This HRA payment is 2 points which is equivalent to what the cost is for them to do a new program. This is the most complicated and time consuming option. There are a number of public policy questions that need to be addressed and then direction provided to staff on whether or not to proceed with any of the options. These questions can be summarized as follows: 1. Does the City want to take the available cash out of the program at this time? 2. Is it appropriate to provide mortgage forgiveness as a part of this transaction? 3. What are the ramifications of a program Which provides for more housing starts in a period of retrenching public services combined with restrictive levy limits not allowing for any growth increase to the taw levy? Staff will need some direction on how to proceed if the City Council wishes to pursue this potential revenue Source at this time. There is approximately $90,000 remaining in the Senior Housing ruhd which if combined with either of the two possibilities above (2 or 3) would make a substantial amount of money available to finance a particular capital project as a part of the City's CIP. • Agenda Information Memo • August 6, 1991, City Council Meeting ADDtTtOl'lAi,, I TEMS .................................................................. ................................................................. .................................................................. A. Project 609, Approve Detail Plans & County Cost Participation Agreement (Cliff Road and Rahn Cliff Road Upgrade)--If Project 609 is approved under the public hearing portion of this agenda, it would be appropriate for the Council to approve the detailed plans and the related Cost Participation Agreement with Dakota County to allow this project to proceed with construction yet this year. City and County staff will be available to discuss any additional specifics that may not have been covered during the public hearing process as may be appropriate to the final plat approval. ACTION TO BE CONSIDERED ON THIS ITEM: To approve the detailed plans and County Cost Participation Agreement for Project 609 (County Project 32-26) for the upgrading of Cliff Road and Rahn Cliff Road and authorize the Mayor and City Clerk to execute all related documents. r S-C) • • 1 11 Prod 19 MlNU'IES OF A REGULAR MEETING OF THE 0141144. 11. EAGAN CITY COUNCIL Eagan,Minnesota sitf) July 16, 1991 A regular meeting of the Ea0::.P0:.?:400:1•::.*•::.4eld on Tuesday,July 16,1991, at the Eagan Municipal Center. Present were Mayor qui and eiitinCilineinliers Wachter,Gustafson,McCrea and Pawlenty. Also present were City Administrator Kgidies,Community Development Director Runkle,Director of Public Works Colbert and City Attorney Jim Sfiildon. AGENDA City Administrator Hedges noted that Item E under New Business would be continued. Pawlenty moved,McCrea seconded,a motion to approve the:agenda for the July 16, 1991 regular City Council meeting as amended. Aye: 5 Nay 0 ...•... g.i.#61V.TP Wachter moved,Pawlenty seconde44...iii4iiiiiii:ia:kpgi4s•ep the minutes of the July 2, 1991 regular City Council meeting as presented. Aye: 5 Nay: 0 DEPARTMENIREADMUSINESS ORDINANCE AMENDMENT/SECTION 2..38,:ISSUANCE OF CITATIONS Mayor Egan introduced this item as.an:OfdihanCe Amendment to Section 238 of the City Code, Issuance of Citations. City Administrat0.:.0*es:'eXplalned that the purpose of this amendment is to add Community Service Officers to the list Oilidividuals authorized to issue citations on behalf of the City. Police Chief Geagen explained that in order for tlie. .4inihuni.ty.Service Officer to issue a citation for a minor offense the City Code would need to be amended. He notiiitA.if...ttijkAuthority is standard in other communities and that training would be provided for these officers priceiii:00:..authority being granted. After further discussion, Gustafson moved, Wachter seconded a motion to approve an amendment to the City Code,Section 2.38 with respect to the issuance of citations,to extend that authority to Community Service Officers. Aye: 5 Nay: 0 •• COMISNTA.OTAVA •;44,4,0•;•:.; .::::::•.*:••••••'.'..■:•:•: PERSONNEL ITEMS ...•...•. Councilmember Wachter con**ted pciatiVely on an article in the newspaper relative to grass clippings being washed into the storm**er:sys.r#0;:aad:.:t4:4mpact that has on water quality within Eagan water bodies. Director of Parks and ReCiiitI6nVitifiettiliifiiiiii that this release came from Water Resources Coordinator Brasch and is the first of several educational articles that will be published to help educate Eagan residents on water quality issues. • Councilmember Wachter also commented on,the painting on the outside of the outhouse adjacent to the Old City Hall building as well as the:iflat tO*04::fiag that have been installed at that site Wachter moved,Gustafson seconded a motion to sk40:i:letief•iiii.iliaii.ks to the individuals responsible for the painting as well as those involved with the instaflaiiiin of the flag pole and flag at the Old City Hall location. Aye: 5 Nay 0 ••••••••. ••••• 1 Page 2/EAGAN CITY COUNCIL MINUTES July 16, 1991 Mayor Egan referenced a lettei:ii eeived from Mrs. David Weiss residing on Shale Lane adjacent to Field #2 at Rahn Athletic fields. The letter:reiterated,an.earlier.concern for softballs being hit over the fence into their yard and the intrusion of players.:gnto,i.l*.t t y.to retrieve the balls. Mayor Eagan asked that other options which had been discussed In'ttie.past'We isidered to try to alleviate this situation. Director of Parks & Recreation Vraa commented:that he had not received a copy of the letter, however, in recent conversations with Mr. Weiss, fencing ariind the field with a gate closure was discussed. He noted that of all the options reviewed to date the fencing option appeared to be the most viable. Mayor Egan asked that Director Vraa continue communication with Mr. Weiss to resolve this issue. Councilmember Wachter asked,relative to Consent Item G,if the proceeds from pull tabs would be used to offset costs of the Humane Soeieiy building.after the building is paid for. Councilmember McCrea stated that the issue should be reviewed an tually at id;:the Council can look at this issue then. Councilmember Gustafson supported the review howevequestioneif:if issuing a gambling license gave the City the right to review the budget of the licensee. Counollmember:Wachter explained the need to look ahead on this issue. City Administrator Hedges noted::thaf:*ba 4:reiaelvedi:a letter from the Association of Minnesota Metro Municipalities regarding a breakfast meeting scheduled for 7:30 AM, July 24, 1991 at Denny's in • Burnsville. He asked council members to check their schedules to see if they might be able to attend. Tom Hedges stated that the fee structure for dance halls was not included in the packet but has been provided to the Council for their review of this issue. Administrator Hedges suggested schedulittg*midi'retreat in late July to discuss several follow-up items from an earlier retreat includin. ::;ife4evelopiucnt/development issues and ice arena/swimming pool/athletic field proposal. July 29, 199i1 a"t Trapp Farm Park was tentatively scheduled for this meeting. S ii A. Personnel Items Item 1. Resignation/Assistant Utility Billing Clerk--It was recommended that the resignation of Enda Asleson,Assistant Billing Clerk, be accepted and hiring procedures authorized to filled the vacancy. Item 2. Part-Time Police Dispatcbet--11:was recommended that the hiring of Kathryn Falk for the position of Police Dispatcher, contingent:::tip ii::.0pessfui sinpletion of the City's physical examination requirements, be ratified. B. Dakota County Capital Jinprovetite`i its Program. It was recommended that the staitikitiiitieiiis:tiiw ed with respect to the preliminary preparation of a 1992-1996 Dakota County Capital Improvements Program. C. Project 603, Resolution Restricting On-Street Parking (Wilderness Run Road) It was recommended that a Resoluttccit:resf;.ktiOg.on-street parking for the south side of Wilderness Run Road for Project 603 constructed under Cbiitraicl•91 08;be approved and that the Mayor and City Clerk execute all related documents. D. Approve Change Ordef::#1 (1991 Sealcoatit}g7rojectl. It was recommended that Chaht0:. rder #1: is: *ract 91-07 in the amount of $24,078.77 be approved and that the Mayor and City Clerk execute all related documents. Page 3/EAGAN CITY COUNCIL MINUTES July 16, 1991 •..•.•.• E. Approve Change Ordei:3,3 (Maintenance Facility Expansion). It was recommended that Chan0PiiletVO:r40000 89-03 be approved and that the Mayor and City Clerk execute all related documents. •:•:•:::; F. Project 615,Receive Fe.;44ility Report/Order Public Hearing(Meadowview Road-Streets and Utilities). It was recommended that the feasibility report for Project 615 be received and a public hearing be held on August 20, 1991. G. Application, Gambling License fO:Minnesota Valley Humane Society to Conduct Pull Tab Operations at Durnings Restaurant, 4625::Nicols .•.•.•.• •:•::::: It was recommended that the applicatioa:by.:09.:Kaa9sota Valley Humane Society for a gambling license to conduct pull tabs at Durning *410*. H. Final Plat, Sky View Addition It was recommended that the final plat for Sky View Addition be approved as presented. L Final Plat, Willbrook Addition • It was recommended that the 400414:iiii.Viiilftifook Addition be approved as presented. •::::.:.•-• •••••• ....•.•.•. J. Final Plat/Oaks of Bridge's Yataf:Zad.:Addition • It was recommended that the final plat for biiii.i::0:Bridgewater 2nd Addition be approved as presented. PROJECT 589-R/KENDALE, INC EASEMENTS City Administrator Hedges explai*Aat.thccity:Momey's office is requesting authorization for $750 for acquisition of easements relative Inc. . Gustafson moved, Wachter seconded the.motion to authorize $750 for acquisition of easements relative to Project 589-R/Kendale, Inc. Aye 5 Nay 0 PROJECT 3'72-FINAL ASSESSMENT After a brief introduction by Mayor Egan, City Administrator Hedges explained this is the final cost assessment from MnDOT associated with the construction of I-35E through the community. City Engineer Colbert stated that there were approxitna*:480:::.4*Ted parcels and staff will schedule neighborhood meetings with the affected property own0:tittii to tlii:641::assessment public bearing. Gustafson moved, Wachter seconded the motion to re the final assessment roll for Project 372 (I-35E,Utility Crossings/Street Improvements) and schedulei*al assessment public hearing to be held on September 3, 1991. Aye: 5 Nay: 0 Page 4/EAGAN CITY COUNCIL MINUTES July 16, 1991 • PROJECT 601,L'E C ]. qy1 /LONE OAK ROAD • INTERSECTION RECONSTRUCTION AND SIGNALIZATION Mayor Egan began the Public Hearings portion of the agenda by introducing Project 601, Lexington Avenue/Lone Oak Road intersection reconstruction and signalization. He continued that on July 2,a public hearing was held to discuss the proposed improvements referenced under this project, however, Open Corporation requested additional time to review details associated with this project. City Administrator Hedges stat .ihat City.Engineer Colbert and Mark Hanson from BRAA,having been involved in the feasibility report:4nd design. portion of this issue, were present to answer specific questions the Council or public may have;:::He not :that the Council continued the public hearing from July 2. 1991 to July 16, 1991 and had staff hold a neighborhood meeting with all affected property owners prior to the July 16th meeting. Mayor Egan responded that since an extensive presentation had been done on July 2nd and Council members had the list of questions brought up at the July 11th neighborhood meeting, along with staff's responses to those questions, it would be appropriate to move on to the public hearing portion of this issue. Mark Anderson, representing Opus Corporation,.stated that they are in support of this project, however there are still two issues that need to be working with staff, it appears that the two remaining issues are policy items that need.to.:be::a4ressed by the Council. • The first concern Mr. Anderson raised::was with.:respect to the storm sewer system. The feasibility report calls for the dumping of storm water Lone::Qak Road(east of Lexington Ave.)into a storm sewer line at the intersection of N. Armstrong Boulevard iiii :Lone:Oak Road. The water then moves south and easterly on Apollo Road to Pond EP-1. Mr. Anderson ctiiiiinued that when this subdivision was built the storm sewer system was built to accommodate the current standards at that time. Later in the early 80's when the standards changed,it was decided that on-site retention would be necessary. Within the last several years Opus has constructed 5 buildings and provided on-site ponding in each case to decrease the burden on the existing storm water system. Opus is requesting that this project provide for and pay for the necessary detention associated with this development_ City Engineer Colbert noted that Phase it.:*0this'project would incorporate the ponding easement required for this project and relocation::4 the froitt2ge road from Lone Oak Circle to line up with Neal - Armstrong Blvd which is proposed for: 993. He continued that it is not appropriate to be proceeding with Phase II at the present time while Phase 1 being implemented. For approximately two years the storm water from this improvement will be temporarily temporai**.i*O4:01.:*:.044ing system in the industrial park,which is not at capacity at the present time, but will'be'swi'tclied baclCovefto on-site ponding that will part of Phase II. Colbert continued that it is anticipated that the acquisition process for Phase II will begin within the next year. He also clarified that the project would be responsible for paying for the on-site ponding requirement. The second issue raised by Mr. Andersca;344ncerns the new 'overlay" charge. He noted that the portion of road between Highway 35E an d; iiiiiiii*: n:.Lone Oak Road, bounded by the 9th and 10th Addition were platted within the last four:yroa'rs and paid::the.full industrial road assessments. Since the feasibility report calls for an overlay chaige'on this portion if road,it is Mr. Anderson's contention that the overlay is not necessary to the life of this.road, rather it is being done to provide for the widening of this intersection. Their feeling is that the sections of Lexington,that are old should be assessed the overlay charge but ask that the overlay assessment be 0r 4ct0.*1:4 n i iosr ;#o tlons of new roads that will require an overlay only for the purpose of intersection wictii3lig'. Page 5/EAGAN CITY COUNCIL MINUTES July 16, 1991 City Engineer Colbert responde:1.ha�t.thc.:overla 1t:not required for structural purposes, rather for the widening at this intersection. He cz nrinu�ed 1t t::there:R s to be a clarification as to the time frame required before an overlay would be assessed,' noting that a i5 year time frame may be an appropriate time frame for the Council to consider. Ralph Kirkoff,attorney representing Mr.and Mrs.Marvin Rahn,3050 Lexington Avenue South;Mr. and Mrs.Harlan Bluhm,2995 South Lexington Avenue;Mr.and Mrs.Darrell Lundeen,2785 Lexington South; Mr. and Mrs. Vern Cole, 2977 South Lexington was present to urge the Council to vote against this project because of the negative impact it would have to their properties. He continued that the right-of-way taking would seriously intrude onto the properiit=s. He noted that the Bluhms would lose 27 feet across the front of their property, would lose most of their trees 14ring them no buffer from the roadways. Similarly, the Rahns would find the proposed right-of:way 8 feet r om their garage. Additionally,the trail extension would be detrimental to the homes along thii::ioadway::::the primary concern for all these homeowners is the installation of the median and the inaccessi143ily: !:fi1ei{::hQn? :if that does occur. In conclusion Mr.Kirkoff stated that the residents he is represeniiiii:Wditldiiiiiefei::thatiliis project not occur, however if the Council does decide to proceed with it, they would like the proposed bike trail to be eliminated. City Engineer Colbert commented that even if the trail was not installed at this location the right-of- way would need to be obtained to provide for utilities and snow storage. Since this type of acquisition is handled by the County. Colbert questioned if the right-of-way..distance would be reduced if a trailway was installed, to which Dakota County representative .Pete::Sostnson responded minimally. Mr. Sorenson continued that the new road widening at this inter'section*ould indeed impact many of the trees that currently exist. Mayor Egan stated that there didn'AE*.p.peaii.id be a:burning need to expand the trail from Knox Lumber south to this intersection. James Roberts,who owns a business on the:iiotth?aSt:corner of the Lexington/Lone Oak intersection expressed his concern for this project. His primary ediiiern:: vas for the median being proposed and the limitations it imposed for access into his property. He noted it would be difficult for trucks coming from 35E to make the left turn onto northbound Lexington and be prepared for an immediate right turn into his property. Part of the complication is the fact that there is a great deal of stacked traffic accessing the post office immediately north of his business property. Another concern was for egress from the property on the north side of Lone Oak Road. Mr. Roberts wanted to see the County provide a curb cut on the north side of Lone Oak east of his existing building.along:with the:elmittation of the median on the east side of Lone Oak so that truck/trailers could easily circulate'through::'the,property . Pete Sorenson reviewed traffic c.Unts in this area compared to other major intersections with similar use and explained the need to provide fora heavy le Om from north bound Lexington onto Lone Oak Road for easy access to 35E. He noted the:m ff dtau: ! ;:I 'E? : parate north bound and south bound lanes along with a protected left turn lane. Mf Risliertsaltttat leis desire to have the option of a left turn into his property from Lone Oak Road. Councilmember Wachter noted his concern for endangering restriction of business for Cray Prospects oyypers.near this intersection. Mr.Bluhm questioned how he along with the restricted access to the property. ...,.,. . would get to his property from the south norig:xt:t only way he could do this would be to continue past the intersection on north bound Lexington::tO the end'of::t :median,make a U-turn when ntthas noted that them come south bound on Lexington 4i.4.0.he can gain aces to his property• county initially U-turns will be allowed at the end of the proposed medians,however,if a condition exists where this becomes an unsafe practice,U-turns would then be banned. tihis becomes a reality,Mr. Bluhm noted that it would additionally restrict their accee;fo;.therr.v Ity ::::: MEM Page 8/EAGAN CITY COUNCIL MINUTES July 16, 1991 :00.1 TRAI LER PERMITS •. • r:;£ n;coOlmember McCrea expressed concern for the . After introduction of this item:�y;:3s?I�yci: •...�...�.•..•.•.• was approved in this instance based on the request by Marvin&Verene Fritz noting:t#ia: i006 •1: proviso that a single family home would.*;constructed on this site and the mobile hoe me would e retm tvtd She continued that this permit has beer#:Oenewd insubsequent Y a that after contacting Mr. Fritz, he indiCti'i'd they emphatic about this issue difficulty enty it was addressed in 1990; � Mayor Egan reiterated that the Council had been p the mobile home permit was issued based on the expectation that the single family home would be constructed and the mobile home removed. Councilmember Wachter exprit*1 a similar concern for the Steven Isaacson permit noting that ion mobile home is no longer a sales ffiA !tsr awtive:�AssistantnWitt fexplaPnd that she had not a had any from Councilmember . IsaacGustafson, communication with Mr. Isaacson after ii •was notified of the City Council meeting where this item would be addressed. ><:•:•:•:•:•:•:•:•:-:•:•:•:::::::::•::.:-:-:.:.:.:.:.:.:.:.:. Wachter moved, Pawlenty seconded the motion to approve 1991 trailer orlon permit i r approval for of 1B &F Distributing eem t renewals Tripp for Marvin Lyle Verene Fr Fritz and Steven Isaacson until such time as they could appear trailer permit rene before the City Council for reconsideration of the denial. Aye: 5 Nay: OAKS OF BRIDGEWATER: :?DDTON -CONTRACT AWARD McCrea moved,Pawlenty seconded the:motion tni::approve Contract 1_-04(Oaks of Bridgewater yod Addition) to Burschville Construction Cofitpany:if.the;amount of $323,573.74 and City Clerk to execute all related documents. Ayo:::: ::N y: 0 • WILLBROOK ADDN-CONTRACT AWARD Pawlenty moved, McCrea seconded the motion to receive the the Ma o approve o City Clerk to execute for Contract 91-05 (Willbrook Addition-Streets&Utilities)and authorize Y all related documents. CITY CODE INI'ERPREFATION/LI MTTED INDUSTRIAL DISTRICT Mayor Egan introduced this ki:it:.and:::Q Adit..ti $i7ator Hedges explained that this item is an interpretation of the City Code to deteubstanriallthsimilarO permitted and ses such t1►eY could be located permitted uses under the code or are substantially in that facility. Bob Worthington of Opus Co rati.p.!k:wp king with both Health One and Spectrum Physical � P � ��•''•'•'•� explained that both companies were looking for g..a 0*; itet: ,exP P Therapy as potential tenants of Armstron $.......... xrlinic and rehabilitation area for those injured an industrial environment to develop an: upational iiealt1t t representative on the job. In response to a question frQhi:ifio 3 cil clinic ould. 1ea work simulation environment,therefore System commented that the occupations,,, pY an industrial environment would be mVS0e neficial. Councilmember McCrea welcoifiod' ', ianies:to the City Eagan ar and permitted motion ses within a medical clinic and occupational therapy clinic are permitted or substantially pe limited industrial district. Dave Gustafson seconded the motion. Aye: 5 Nay: 0 IEEE �b! 4 Page 9/EAGAN CITY COUNCIL MINUTES July 16, 1991 SPECIAI:PERMIT/OPUS CORPORATION BUSWAS:pgNMCApON SIGN Mayor Egan introduced this iteat..and City Administrator Hedges explained this as a special permit to allow a business identification sign at:xit 6-13,Block 5 Eagandale Center Industrial Park#3 located along the south side of Lone Oak Road we'st.'of Neil Armstrong Boulevard. This application is to allow the placement of a 3'x 6' business identification monument sign for the Minnesota State Lottery. Pawlenty moved, Gustafson seconded the motion to approve a special permit for Opus Corporation to allow a business identification sign at..ihe Lone Oak Business Center :subject to the following: g 1. The monument sign shall only be:a.11owed while the Minnesota State Lottery is a tenant in the Phase II Lone Oak:iBusiness utter. 2. All signage shall be subjeci::to.the:ape.4ir.0:sign fee of$2.50 per square feet. 3. All other applicable Codes. Aye: 5 Nay: 0 COMPREHENSIVE GLIDE PLAN TRANSPORTATION PLAN AND PVB :It:U.'t ILI TIES PLAN ELEMENTS After a short introduction by M yor:Egan,City'Administrator Hedges stated this was an update on Metropolitan Review of Eagan Transportation:Plan and PUblic Utilities Plan. Information provided from the Community Development Department notes.tlhat:the.:Metropolitan Council staff has several elements it feels it cannot fully address until the Metropolitan Council::completes revisions of its 2010 forecasts. It is being suggested that the Council consider formalizing an interim:.policy even though final adoption cannot occur until Met Council approval. McCrea moved, Gustafson seconded the motion to approve a memorandum updating the transportation plan and public utilities plan elements of the comprehensive guide plan as interim standards until the Metropolitan Council review can be.completed. Aye; 5 Nay: 0 Mayor Egan expressed concern::t at floe IWj c% 1"itan Council has had a difficult time accepting the figures provided by the City of Eagan;ttlf iliately the numbers do catch up to the City's projections,but not without causing some problems. Coupcelmembet:McCrea complimented staff for their continued follow through on this issue. CITY CODE AMENDMIEf TIREititi lisi 'fON OF DANCE HAILS After a brief introduction of this item by Mayor Eagan,City Administrator Hedges commented that this issue has been on the back burner for several months. He noted that Council's direction was to have staff work on an amendment to the Eagan City Code regar4ipg the regulation of dance halls. Police Chief Geagen ..►°'""� explained that Harold Stevens, the owner..0 try::Quee i:.at 1111411110", has been offering dances at this location for young teens and is willing tot fsiiply with*the O dinance as it is written. Mr. Stevens explained that he has,had several years of experience in the entertainment business and has operated businesses similar to this tot:quite some time H s:experience is that it is important to have two police officers present at these activities: tp.::w :s Ore:::athvities are appropriately monitored. He is maintaining a top occupancy level of 15fi7::i :foie:t i fig t ont time. He continued that the restaurant will take on a Hard Rock Cafe look and they will be offering pizza at some time in the future to their menu. This site is being proposed as a positive environment for youth and families. Page 10/EAGAN CITY COUNCIL MINUTES July 16, 1991 Gustafson moved,Pawlenty seconded the motion to approve an amendment to the Eagan City Code, Chapter 6, Section 31 regarding dance ltatlis;:as:pfesehte .wit .the following fees: • 1. Application and investigation fee for dance hall $300 (non-refundable) 2. Annual dance hall fee (pro-rated,calendar year) $300 3. Single event public dance $50 Aye: 5 Nay 0 • Mayor Egan commented that even thoughtfiis has been on the back burner for some time it is good to be pro-active in this issue rather thai'i':wait for a:problem to react to VARIANCE/NATURAL MINERALtO. RktIQ IILOT COVERAGE REQUIREMENT McCrea moved, Pawlenty seconded the motion to continue the request for a variance for Natural Mineral Corporation of 1.6%of the 35%maximum building coverage requirement for their property located at 855 Apollo Road. Aye: 5 Nay: 0 VARIANCEPA I RRON FRONT:'' ' RD::SEIBACK Wachter moved, McCrea secondedhe.motion Yti:approve the variance for David Perron of 4'from the 30' front yard setback with the followiirg:c ndwtiotts:., 1. No further variances shall be approved for:exceeding lot coverage maximums. 2. A landscaping plan shall be submitted, and approved,prior to the issuance of the building permit. 3. No employee,or work-related.parking on the street shall be allowed. 4. The silos shall be painted fife sanie::CORir°as`the building. • 5. All other applicable City.;requirements shall be met. Aye: 5 Nay 0 WAIVER OF PLAT/DCR COMPANY SPLITTING A SINGLE TAX PARCEL Wachter moved, Gustafson seconded the•motion to continue this agenda item. Aye: 5 Nay: 0 PRELIMI 1ARY:iiLATi§tO P.RAP ADDITION MIDDLEMIST PROPERTIES City Administrator Hedges intfiidiuced this item as a.ree4uest for a preliminary plat for 4 single family lots within the Manor Lake Addition::::Ti._site..:W red long the west side of Manor Lake and was previously proposed to have 5 single 3Qtsi: :: tiitiittty Director Runkle explained that this item appeared before the Advisory Planning Commission on June 25, 1991 and they are requesting approval. Administrator Hedges noted that vacating the existing easements of Lots 7,8, & 9, Block 1, Manor Lake Page 11/EAGAN CITY COUNCIL MINUTES July 16, 1991 A Addition and Lots 1 &2,Block 5,Manor Lake 2nd Addition would require a public hearing. In response to a question by Wachter,City Attorney Jim.:Sheicloti:mpopcle4that the meeting could be done in conjunction with the final plat rather than the preli00#404:::::::e:::::iiiM: Robert Middlemist addressed thOpuncil stating his hope that additional fees for this preliminary plat would not be required. After further discussion, Gustafson moved,Pawlenty seconded the motion to approve a preliminary plat for the S Todd Rapp Addition/Middlemist Properties located within the Manor Lake Addition with the following conditions: -:•:•:•: • 1. These standard Condit* of plat approval as adopted by Council action on July 10, 1990 shall be complied withi:::131,B2, lkC1, C2, Dl, El, and Hl. 2. A final detailed grading:piailitilequyedt:for:s.4ff review prior to final plat approval. 3. The development is required to relocate the existing storm sewer common to Lot 9, Block 1, Manor Lake Addition,and Lot 1, Block 5,Manor Lake 2nd addition, to the common lot lie of proposed Lots 2 and 3, Block 1, S Todd Rapp Addition. Condition #4(Vacating existing easements of Lots7,..8:&9,Block 1,Manor Lake Addition and Lots 1 & 2,Block 5,Manor Lake 2nd addition)was droppecl:AtA*01:be covered at a public hearing in conjunction with the final plat. ...................... .•.•.• •:•:•:•:•:•:•:-:•••••." •••••• Aye: 5 Nay 0 •-•• :•:•:• •• PRELIMINARY PLATIGOLDE14:mgeocyvir ADDITION • After a brief introduction by Mayor Egan, Community Development Director Runkle stated the Advisory Planning Commission reviewed this application at their June 25, 1991 meeting and they are recommending approval. The specific request is to plat Outlot A with Lots 8, 9 and 10, Overview Estates Replat, extending the rear lot lines of these lots to the northernmost lot line of Outlot A. Pawlenty moved,McCrea seconW:tli; ::#itation.tp:ppprOve a preliminary plat application for Golden Meadow Addition consisting of 3 lots loCti*.tiiillie*iiide of Dodd Road,north of Golden Meadow Road •••... with the following conditions: • 1. These standard conditions of plat:*Oproval as adopted by Council action on July 10, 1990 shall be complied 2. This plat shall be recorded with Dakota County. 3. These lots shall not be further divided. als Councilmember Gustafson suggested that the Courititook at how assessments for improvements are reviewed and perhaps look at having more review of these.:items before they come before the Council. Wachter commented that there was an 044sment committee.*!:past councils,however,that is no longer the case. McCrea noted that the Council tri40r4A1::!0:MThig(00*ssessment committee option in order to help cut down on the time spent at Council:i*filigi:bliAls4:40iiiiS. Mayor Egan commented that people may still want to have the opportunity to express their concerns to the Council. Page 12/EAGAN CITY COUNCIL MINUTES July 16, 1991 t Councilmember McCrea, responding to.the issue of backlogged traffic on north bound Lexington resulting from post office traffic suggeste I that:p ► p : p :t:.office should consider staffing more people in their building to accommodate the puusiiiUri ediitPltSfi4S: laps are made to build a larger facility. Councilmember Pawlenty stated:10 had received several calls regarding the poles and nets located at the T-Time golf range on Lexington and He suggested that staff look at how this area can be cleaned up to eliminate any potential hazards. fcmczugr Wachter moved, Pawlenty seconded a mottQn to approve the check list dated July 16, 1991, in the amount of$626,646.77. Aye: 5 Nay: ¢::; The City Council adjourned the regular meeting at approximately 10:35 p.m. ...c.'.f'Y'•:OF EAGAN :::•:>,..J. VanOverbeke :::?• p Clerk • • DATE 7 _,) c— `?1 CITY OF EAGAN 3830 Pilot Knob Road Eagan, MN 55122 R (612) 454-8100 - - -APPLICATION FOR ON SALE LIQUOR LICENSE EVERY QUESTION MUST BE ANSWERED. If a corporation, an officer shall execute this application. If a partnership, a partner shall execute this application. If this is a first application attach a copy of the articles of incorporation and by-laws. Applicants Name(Bu/siness,Partnership,Corporation) Trade Name or DBA /� ( 0.e Du rNIIoo-r Fi• , r ft L l °)7-,1&-i- C, '2 l'ft, (1e-tke.c S !.n/cr h Vou ✓%- .E- 36.Business Address Business Phone Applicants Home Phone \ `J CO (- S S ., , 7 • (c,/..2. ) VS-2-.2 7-25 (e 7,0 y'-SS- G City County State Zip Code Name of Restaurant Manager Manager DOB License period /, i` i 17 �: :�, N (c, \�' �''' S/:�['/S/ From;�l..,s � � To: A . 3/ �f If a corporation,give name,title,address and date of birth of each officer.If a partnership,give name,address and date of birth of each partner. Partner'Officer Full Name and Title Address` / ,/ DOB l 4r c,„ ,. S 5-4'r,' c (';. -'-- ' fie 1 O,•: 6 Je r -1(f-J cam., S 7 icit, S`:3C)•-r( Partner'Officer Full Name and Title sir,:r Address DOB !,; : 2 c l- 7 C.�,)/e -rtig /-k y - Gti;,) ill S 7- to,,,,{ . Y`),*-SL Partner Officer Full Name and Title Address DOB ..1,..._5 CI' ti (4'p e_■— Dear!' 3 3C 4 P I a t:'//;c .C- 41/-- P `1-/2 -6S Partner Officer Full Name and Title Address DOB LICENSE TYPE: A/..1 !/' ' On-sale Restaurant 4)0' On-sale Hotel On-sale Club I t .1 AFnbunt floor area Amount floor area/ Amount floor area/ dining room(s) dining room ,j! Number seating Seating/dining room(s) Seating/dining room ft 3— I-fours food available Hours food available Hours food available o7 0 Number employees Number of guestrooms LOCATION OF ESTABLISHMENT: ' Legal description 't & ok S Ni c (-7 IS e6"tc) Current zoning C o Mme° 1,_,1 ) Zo h e 7 1 i i:t„;-/- 4 5 t i - s s - — Structure is more than 300' away from elementary or secondary school or church 'Yes No ■ REQUIREMENTS $5000 surety bond Lcrttdf Name of bonding company Certificate of Insurance and Liquor liability(otme Insurance Company During the past year has a summons been issued under the Liquor Civil Liability Law MS 304A.802? Yes k- No If yes, attach summons copy. Has Applicant or any of the Associates been convicted during the past five years of any violation of federal, state or local liquor law? Yes c No If yes,give date and details. Are any taxes, assessments or utility bills for the premises unpaid or delinquent? Yes No A If yes, give reasons. Have you ever had a license suspended or revoked? Yes X No If yes,give dates and reasons for action. What vendor of amusement devices will have machines on the premises? /11C�c : h h r DA: r'.vt 0 r ---r Name Address Describe proposed entertainment: 1T 0 -> S'`) ni /L'(..) VC t e44 r+-t ' y 4J �4got / > ■ FOR CLUB LICENSE ONLY: l Date of Incorporation: Purpose of Club: Number of members: Officers, Board of Directors, Manager: Full Name Address DOB Full Name Address DOB Full Name • Address DOB DOCUMENTATION: Provide two copies of Articles of Incorporation for each corporation with financial involvement. Provide financial statement of net worth for all principals who have at least five percent(5%)interest in the business, partnership or corporation.The statement must be prepared by a CPA. Complete a general information form for each business, partnership or corporation. Complete a personal information form for each person who has a five percent(5%)interest in the business, partnership or corporation. Provide a Certificate of Search from the U.S. District Court for - y pendi g civil or cri al a• • . 01 SPA I EWA/M.It JO MI rA__ NOTARY . a •pli - Subscribed and sworn to b.fore me ,ice'` t Notary this _ -_ _ _ -- - -- .f� -:: 3 NE A. P=ER Ash;�- NOTARY rte iiC • �► Notary Publ' <--G– �ounty "s DAKOTA COUNTY __;'. hy parr ts"w My commission expires: /'J/' 9 • - °0�"sea�— OP'. REPORT BY POLICE DEPARTMENT ' This is to certify that the applicant, and the associates, named herein have not been convicted within the past five years for any violation of Laws of the State of Minnesota, Municipal or County. Ordinances relating to Intoxicating Liquor,except as follows Date ' Department T le or, �� ,`,� u �r `` �- 1,`11 ._a�L,,..) CITY OF EAGAN 3830 PILOT KNOB ROAD EAGAN, MINNESOTA 55122 SUNDAY ON SALE LIQUOR LICENSE New Renewed License No. � L l i - , as \ (Name of person making application) { 1 c , for and in (Individual owner, officer or partner) behalf of 7 1i ' .,i-_ < ti �/ J‘, di/ c S C�lf,1(1.— �lPin//1 F 'S Li �„� t- (Myself, names of partners, name of corporation or association) c r 7 *h •) hereby submit this application for a special Sunday On Sale Liquor License to run coextensive with the license year of our on-sale liquor license no. for the period from 7 t through Dc c- 3 I / `j (I I, in support of this application the information contained in our on-sale liquor license application is hereby adopted. / 7/7 (Signature of person making aprflication)�� j 7 FOR '7'; <' i (Myself, names of partners, name of corporation or association) l7r ,1, : $ JilIn 03 / c,s 11 r police department PATRICK J.GEAGAN Choet of Police It( city of eagan KENNETH D.ASZM ANN ODerat�D Captain 3830 Pilot Knob Road THOMAS EGAN Eagan, Minnesota 55122 May°r Phone: (612)454-3900 DA FAX: (612)454-0718 PAMELA MS ON CREA TIM PAWLENTV THEODORE WACHTER July 31, 1991 Counc 11 Members THOMAS HEDGES City Administrator TO: PAT GEAGAN, CHIEF OF POLICE EUGENE VAN OVERBEKE C5ry Clerk FROM: JERRY MESZAROS, LIEUTENANT SUBJECT: LIOUOR INVESTIGATION - LIQUOR LICENSE FOR FAMILIAS RESTAURANT ON 7TH INC. , A CORPORATION THAT IS PURCHASING DURNING'S RESTAURANT. I. Introduction: The following is a Police Investigation/ Background Investigation of Familias Restaurant on 7th Inc. This corporation is made up of three brothers; Richard, James and Thomas Casper. The Casper Family also owns the Cherokee Sirloin Room Restaurant and Bar in West St. Paul. The family has owned the Cherokee Sirloin Room for approximately 30 years. II . License Type: Mr. Thomas Casper has applied for an On-Sale Liquor License and a Sunday On-Sale Liquor License. Thomas Casper will be the General Manager of the business. III. Business Name: The business name will continue to be Durning' s, 4625 Nicols Road, Eagan, but may change at a later date. IV. The Casper Brothers, owners of Familias Restaurant on 7th Inc. , are residents of Minnesota. They have lived and worked in the St. Paul, West St. Paul area all their lives. I have talked to Mr. Crasper, Senior Vice-President of First National Bank of West St. Paul. He stated that the Caspers have banked at this bank since 1986. They have a business checking and savings account, as well as their personal accounts. He stated there have never been any problems with any of the accounts. Mr. Crasper stated that the Caspers always pay their payments ahead of time and are classified as one of their better accounts. He said they are a very sound corporation. I spoke with Captain Tom Iago with the West St. Paul Police Department. He said the Cherokee Sirloin Room has always been a very respectable establishment and the Police Department has never had any complaints against the bar and have never had any juvenile problems. Captain Iago said the Casper Family is a well known and respected family in the community. THE LONE OAK TREE. ..THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer , Liquor License - Durninq's Restaurant Page 2 4 V. Financial: The purchase agreement between Familias Restaurant on 7th Inc. and Durnings shows that the purchase price will be: $445, 000 Building & Land $305, 000 Equipment, Furnishings, Goodwill & covenant not to compete $750, 000 Financing of $600, 000 will be through the First National Bank of West St. Paul. The balance, $150, 000, will be from business and personal savings accounts on deposit at First National Bank of West St. Paul. There is also a promissory note for $50, 000 from Robert Casper, father of applicants, that will be used for operating capital. VI . References: I spoke, via telephone, with five of the listed personal references. The references have known the Caspers from 3 to 30 years. Each reference stated basically the same things. The Caspers are very honest, hardworking people of principle and high moral character. They are religious people who serve the community well. They are also described as very good business people. VII. Based on the information available to me, through my investigation of Richard, James and Thomas Casper, I find no reason to deny the issuance of a Liquor License and a Sunday Liquor License to them. • i J rrMesza os vestigative Lieutenant JM:lb // , , / / / 7 ) r , yi . /7 / A' , i /7,,, ---- 0 , , t FEASIBILITY REPORT & ESTIMATE OF COST FOR CLIFF ROAD & RAHN CLIFF ROAD UTILITY & STREET IMPROVEMENTS CITY PROJECT NO. 609 EAGAN MN Ef% s,;,_ NI% t(i •�r 16. IN city of aagan 3830 PILOT KNOB ROAD THOMAS EGAN EAGAN,MINNESOTA 55122-1897 Mayor PHONE(612)454-8100 - DAVID K GUSTAFSON FAX:(612)454-8363 PAMELA MccREA TIM PAWLEN?Y JULY 1, 1991 THEODORE WACKIER Council/venters THOMAS HEDGES HONORABLE MAYOR AND COUNCIL Oty Adrnn trator EUGENE VAN OVERBEKE CITY OF EAGAN crti clerk 3830 PILOT KNOB ROAD EAGAN, MN. 55122 RE: City Project No. 609 Cliff Road (C.S.A.I1. 32) and Rahn Cliff Road Utility and Street Improvements Dear Mayor and City Council: Enclosed is the feasibility report for the Cliff Road and Rahn Cliff Road - Utility and Street Improvements. Included is a preliminary cost estimate and preliminary assessment roll for the project. Staff will be available to discuss and present the details of the project to the Council and other interested public at a time convenient to the Council. Sincerely yopur�s,, W ohn P. Wingard, P.E. Development/Design Engineer Enclosures JPW/jf I hereby certify that the attached report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. tiU " , PE . D te: 7 - l - 9( Re:. o. c// s F.29- MTN_.„„ia Direct r of Finance Pu•lic ork Depa tme Date: 7-/—9/ Date: THE LONE OAK TREE...THE SYMBOL OF STRINGTH AND GROWTH IN OUR COMMUNITY Equal Opportunity/Affirmative Action Employer CLIFF ROAD AND RAHN CLIFF ROAD UTILITY AND STREET IMPROVEMENTS EAGAN, MINNESOTA PROJECT' NO. 609 TABLE OF CONTENTS Page Number SCOPE 4 FEASIBILITY AND RECOMMENDATION 4 DISCUSSION 4 COST ESTIMATE 8 RIGHT-OF-WAY AND EASEMENTS 9 AREA TO BE INCLUDED 10 ASSESSMENTS 11 REVENUE SOURCES 15 PROJECT SCHEDULE 17 APPENDIX A 18 APPENDIX B 22 APPENDIX C 26 APPENDIX D 29 APPENDIX E 30 APPENDIX F 32 APPENDIX G 33 APPENDIX H 34 APPENDIX I 38 SUMMARY 40 FIGURES 1-8 3 SCOPE: This project provides for the reconstruction of Cliff Road (C.S.A.H. 32) from Nicols Road to Interstate 35E and Rahn Cliff Road from Cliff Road to Rahn Way. The project also includes the installation of a permanent traffic signal at the Cliff Road, Rahn Cliff Road, and Cliff Lake Road intersection. The existing utilities will be reconstructed and upgraded as required. The street improvements are proposed at this time due to the existing traffic volumes and turning movements along Cliff Road and Rahn Cliff Road. The project will provide for center medians along Cliff Road from the existing median 300 feet east of Nicols Road to the existing median 1000 feet east of Rahn Cliff Road. The project will develop left turn protection at openings along Cliff Road. The left turn lanes will direct traffic out of the through lanes. Listed below are the 1991 average daily traffic volumes (ADT) as determined by Dakota County and the projected traffic volumes for the year 2010. 1991 ADT 2010 ADT Cliff Road (C.S.A.H. 32) West of Cliff Lake Road/Rahn Cliff Road 22,000 44,000 East of Cliff Lake Road/Rahn Cliff Road 25,200 50,000 The traffic volumes listed above are two way totals and the County anticipates the volume will double in the next 20 years. FEASIBILITY AND RECOMMENDATION: The project is feasible from an engineering standpoint and is in accordance with the Master Utility and Street Plans for the City of Eagan and Dakota County. The project as outlined herein will be administered by Dakota County. The City of Eagan will be required to enter into a cost sharing agreement with Dakota County similar to past agreements. DISCUSSION: The following is a discussion of how utilities and streets will be provided to service the area. The preliminary layout for the streets was provided by Dakota County. The sanitary sewer, water main and storm sewer layout has been designed by the City. Detailed preliminary cost estimates are included in Appendix A. A. Streets. Bituminous Trailways. Sidewalks and Traffic Signals 1. Cliff Road . • The proposed Cliff Road street improvements include the widening and reconstruction from Nicols Road to Interstate 35E. The proposed street layout for Cliff Road is shown on Figure 1. The improvements will provide a four lane urban section with center medians and turn lanes with a design speed of 45 miles per hour. The street thickness will be constructed to a 10 ton structural design based on a functional classification of a high density arterial street. 4 The street improvements will also include construction of an 8 foot bituminous trail along . the south side of Cliff Road and a 8' wide concrete walk along the north side of Cliff Road in accordance with the City's and County's Master Trailway System Plan. The street design on Cliff Road will utilize the existing roadbed to minimize construction cost. The concrete median will be added over the existing bituminous pavement. The construction of the center medians will require widening of Cliff Road. The proposed layout for the widening involves removal of the shoulder and then construction of a new street with 12" of gravel base and 6.5 inches of bituminous pavement. The urban design of Cliff Road will include the construction of B618 concrete curb and gutter along the outside edges of the new street and the elimination of the rural ditch section. After the new concrete curbs, center medians and bituminous widening is complete, the entire street surface will be overlayed with a 2" thick 2341 Bituminous Wear Course (Modified). The preliminary street layout includes a median opening at Cliff Drive with a left turn lane for east bound traffic on Cliff Road. The center median is proposed to be constructed through the Scott Trail intersection, so Scott Trail will be a right-in, right-out only access. The western connection of Park Center Drive that is opposite the Driver's Training Center driveway will have a center median opening with left turn lanes for both directions on Cliff Road. The easterly connection of Park Center Drive will not have a median opening and will be a right-in, right-out only access to Cliff Road. This project includes the cost to extend the east leg of Park Center Drive to Cliff Road. The Cliff Lake Road/Rahn Cliff Road intersection with Cliff Road will include left turn lanes and right turn lanes for both directions of Cliff Road. The project also proposes to replace the temporary traffic signals at this intersection with new permanent traffic signals. The proposed intersection layout at Rahn Cliff Road/Cliff Lake Road at Cliff Road is shown on Figure 3 at the back of the report. The driveway access 500' east of Rahn Cliff Road onto Cliff Road in between the Auto Plaza Mall and the Burger King Restaurant will remain as a right-in, right-out only access to Cliff Road. 2. Rahn Cliff Road This project also proposes to widen and reconstruct Rahn Cliff Road from Cliff Road to the southerly Rahncliff Court access point. Rahn Cliff Road needs to be improved due to the projected traffic volumes from the proposed PD zoned property development adjacent to Rahn Cliff Road. A driveway opening is proposed onto Rahn Cliff Road opposite Rahn Cliff Court. The widening of Rahn Cliff Road will prevent a slowing of through traffic on southbound Rahn Cliff Road at the intersection of Rahn Cliff Court and at Rahn Way. Also, the new left turn lanes will direct traffic out of the through lanes which will improve the safety along Rahn Cliff Road. 5 The projected traffic volumes at the intersection of Cliff Road and Rahn Cliff Road is shown on Figure 2. The traffic volumes shown are the PM peak hour volumes when the area is fully developed. A projected volume of 500 cars heading north bound on Rahn Cliff Road that will turn right onto Cliff Road requires the construction of a right turn lane. Also, the volume of 450 cars heading north bound on Rahn Cliff Road that will turn left onto Cliff Road requires the construction of double left turn lanes. Double left turns are required to handle the 450 projected northbound left turns due to the limited distance between Cliff Road and Rahncliff Court. The proposed layout of Rahn Cliff Road as shown on Figure 3 will meet the projected traffic volumes for the year 2010. B. Sanitary Sewer and Water: Sanitary sewer and water main of sufficient size and capacity exist in both Cliff Road and Rahn Cliff Road. As a result, a minimal amount of upgrades are necessary to these systems. Adjustment of manhole structures, gate valves and relocation of existing hydrants is required. 1. Cliff Road It is proposed to extend an 8"water main and 8" sanitary sewer lateral stubs to serve future development in Parcel 011-03 of Section 31 (the radio tower site), Parcel 010-02 of Section 31 (the Drivers Training Center), and Dakota County Plat Lot 1, Block 1 from Cliff Road. Refer to Figure 4 for a preliminary layout of the water main and sanitary sewer stubs along Cliff Road. 2. Rahn Cliff Road It is also proposed to extend an 8"water main lateral stub to serve Dakota County Plat Lot 1, Block 1 from Rahn Cliff Road opposite Rahncliff Court. Refer to Figure 5 for a layout of the water main along Rahn Cliff Road. C. Storm Sewer: Storm sewer exists in Cliff Road and Rahn Cliff Road at several locations. Storm sewer improvements proposed to accommodate the street upgrading include extensions to the existing system as shown on the Figures 6 and 7. The storm sewer layout is in compliance with the City's Stormwater Management and Water Quality Management Plans. 1. Cliff Road The proposed storm sewer improvements on the west end of the Cliff Road section will drain to Pond AP-50, which is an existing pond located in the west side of the Park Center Development. The storm sewer improvements will also include a 15" stub that will serve as the outlet for a future pond (Pond AP-50.1) to be located on Parcel 011-03 of Section 31 (the radio tower site). Refer to Figure 6 for a layout of the proposed storm sewer and the drainage boundaries. 6 Design considerations for Pond AP-50, AP-50.1 and AP-50.2 are listed below: Direct Pond Pond Pond Drainage Storage Outflow Description Area Volume NWL HWL in CFS Pond AP-50 21.9 Ac. 6.65 Ac. Ft. 886 894 3.6 Future Pond 17.9 Ac. 2.5 Ac. Ft. 897.5 902.6 3.2 AP-50.1 (Radio Tower Site) Future Pond 9.0 Ac. 1.0 Ac. Ft. 900 903 1.6 AP-50.2 (Drivers Training Center) The proposed storm sewer improvements in the middle section of the Cliff Road project will drain to an existing 30" storm sewer system that drains northerly through the Park Center Development to Pond AP-25. The layout includes catch basins on Parcel 010-02 of Section 31 (the Drivers Training Center) to collect the surface water runoff from this site. The catch basins are required because the existing ditch system will be converted to an urban section along the Drivers Training Center. Also, a storm sewer outlet will be provided to drain a low area in the northwest corner of the Dakota County Plat Lot 1 Block 1. The proposed storm sewer improvements in the east section of Cliff Road include relocating the existing catch basins to the widened Cliff Road. The existing storm sewer system can be utilized to drain this section of Cliff Road and the existing system drains to Pond AP-42, which is a pond in the City's Storm Water Management Plan. 2. Rahn Cliff Road The upgrading of Rahn Cliff Road will require additional catch basins to be constructed with this project. Refer to Figure 7 for a layout of the system in this area. The catch basins on Rahn Cliff Road will drain to Pond AP-13, which is located in the southwest corner of Cliff Road and Rahn Cliff Road. The design considerations for Pond AP-13 is listed below: Direct Pond Pond Pond Drainage Storage Outflow Description Area Volume NWL HWL in CFS Pond AP-13 18.4 Ac. 5.0 Ac. Ft. 908.5 912.5 2 7 Pond AP-13 receives storm water runoff om Rahn Cliff Road, the Dakota County Court Facility, the church and vacant property south of Rahn Way, the bank and service station on the east side of Rahn Cliff Road. Pond AP-13 is classified as a sedimentation basin in the City's Water Quality Management Plan. Pond AP-13 drains into another sedimentation basin (Pond AP-42)which outlets into Cliff Lake, a 12 acre Class II recreational water body designated for indirect contact recreation. The existing storm sewer lines and ponds that will serve this project have sufficient capacity to handle the increased runoff that will be generated from the widened streets. Pond AP-50 and Pond AP-25 have been recently constructed and include wet pond volumes that will meet the water quality requirements of their drainage boundaries. Pond AP-13 which receives the storm water runoff from Rahn Cliff Road is proposed to be upgraded to meet the water quality requirements of its drainage boundary when the County Court Facility property develops (Dakota County Plat, Lot 1, Block 1). D. Streetlights 1. Cliff Road The improvements proposed for Cliff Road include the upgrading of 3 streetlights from the old style wood pole to the new style decorative fiber glass pole with 6 foot mast arms. Refer to Figure 1 for a location plan of the proposed streetlights on Cliff Road. 2. Rahn Cliff Road The improvements proposed for Rahn Cliff Road include the installation of 3 decorative style streetlights with 6 foot mast arms mounted on 35 foot fiber glass poles. Refer to Figure 8 for a location plan of the proposed streetlights on Rahn Cliff Road. COST ESTIMATE Detailed cost estimates for Rahn Cliff Road are presented in Appendix A and detailed cost estimates for Cliff Road are presented in Appendix B. The estimated cost for this project is summarized below which includes overhead costs. Overhead costs are estimated at 35% and include legal, engineering, administration, easement, right-of-way acquisition costs and construction interest. 8 Cliff Rahn Cliff Road Road Street Construction $513,500.00 $ 82,729.00 Bituminous Trail/Sidewalk 77,600.00 --- Traffic Signal 163,000.00 --- Storm Sewer 119,394.00 23,290.00 Sanitary Sewer 42,471.00 570.00 Water Main 38,623.00 5,980.00 Street Lighting 3.080.00 6.890.00 Subtotal $957,668.00 $119,459.00 Total Estimated Project Cost $1,077,127.00 RIGHT-OF-WAY AND EASEMENTS: The proposed project will require additional right-of-way, temporary easements and permanent easements for construction purposes. Adequate right-of-way exists for the majority of Cliff Road where adjacent properties have been platted. Additional right-of-way will be required from the following parcels along Cliff Road: 010-02 of Section 31 (Drivers Training Center) Existing Half ROW = 50 Feet Proposed Half ROW = 70 Feet Dakota County Plat Lot 1, Block 1 Existing Half ROW = 50 Feet Proposed Half ROW = 100 Feet Additional right-of-way will be required from the following parcels along Rahn Cliff Road to accommodate the street widening: Dakota County Plat Lot 1, Block 1 Existing Half ROW = 35 feet along north end and 30 feet along south end Proposed Half ROW = 60 Feet 9 Rahn Cliff 1st Addition Common area of Lot 1, Block 1 (Auto Plaza) Existing Half ROW = 35 feet on north end and 30 feet on south end Proposed Half ROW = 50 Feet Rahn Ridge Lot 1, Block 1 Existing Half ROW = 30 Feet Proposed Half ROW = 43 Feet for northerly 200' along Rahn Cliff Road Temporary and permanent easements will be required for utility work that is proposed outside of the right-of-way. Also, a temporary construction easement will be required on Outlot A of Park Center to allow for fill to be placed outside of the right-of-way. AREA TO BE INCLUDED: Listed below are the parcels proposed to be assessed along Cliff Road which also abut the project: Section 30, Township 27, Range 23 Cliff Lake Centre (013-76) part of Cliff Lake Road L3 B1 Cedar Cliff Commercial Park Section 31, Township 27, Range 23 L1 B2 L2 B2 012-03 011-03 Cedar Cliff Commercial Park 4th 010-02 Ll B1 Dakota Co. Plat Cedar Cliff Commercial Park 2nd Li B1 L2 B1 Rahn Cliff 1st Park Center 001-02 002 Outlot A 003 Common Area Ll B1 Outlot B 004 Outlot C 005 Outlot D 006 Outlot E Rahn Cliff 2nd Ll B3 L2 B3 10 Listed below are the parcels proposed to be assessed along Rahn Cliff Road which also abut the project: Dakota County Plat Rahn Cliff 2nd Addition L1 B1 L1 B1 L2 B1 Rahn Ridge Ll B2 Outlot F Ll B3 L1 B1 L2 B3 Rahn Cliff 1st Addition Rahn Cliff 3rd Addition 001-02 Li Bi 002 Ll B2 003 Common Area Lot 1 Block 1 L2 B2 004 005 006 ASSESSMENTS: Assessable costs will be based upon final construction costs plus related overhead expenses, estimated at 35%. It is proposed that the assessment would be spread over 10 years at a rate determined by the bond sale necessary to finance these improvements. Assessments are proposed to be levied against the benefitted properties in accordance with assessment policies established in the City of Eagan. A preliminary assessment roll for Cliff Road is included in Appendix C located at the back of this report and a preliminary assessment roll for Rahn Cliff Road is included in Appendix D at the back of this report. A. Sanitary Sewer/Water Main Service Sanitary sewer and water main stubs constructed under this project are considered lateral and are proposed to be 100% assessed to the property they service. 1. Cliff Road As shown on Figure 4, two 8" sanitary sewer stubs are proposed to be constructed across Cliff Road to provide service to the property for future development. Appendix C shows the preliminary cost estimate of the sanitary sewer stubs. The 8" line at station 111+26 is proposed to be constructed along the common property line in between parcels 011-03 and 010-02 of Section 31, so the cost of this line will be divided evenly between both properties. The 8" sanitary line at station 121+73 will provide sewer service to undeveloped portions of the Dakota County Court Facility lot and the cost of this line is proposed to be assessed entirely to this lot. 11 Three water main stubs are proposed to be constructed across Cliff Road to provide service to three parcels as shown on Figure 4. Appendix C shows the preliminary cost estimate of the three 8"water main lines proposed to be extended to the south ROW line of Cliff Road. The cost of the three stubs is divided evenly to each of the three parcels. 2. Rahn Cliff Road As shown on Figure 5, an 8"water main stub is proposed to be provided for Dakota County Plat Lot 1, Block 1. Appendix D shows the preliminary cost estimate of the 8" water main stub. B. Bituminous Trail/Sidewalk 1. Cliff Road The total cost of the proposed 8' concrete sidewalks is proposed to be assessed on a front foot basis spread to adjoining property along Outlot A of Park Center Addition as per the Development Agreement. The preliminary cost estimate of the proposed 8'wide by 4"thick concrete walk along Cliff Road adjacent to Outlot A of Park Center Addition is shown on Appendix E. The proposed concrete walk along Outlot B, C, D and E of Park Center Addition and along Lot 1, Block 1 of Cedar Cliff Commercial Park 4th Addition will be paid for via the Trails Dedication and Construction Fund with no cost sharing with Dakota County. The preliminary cost estimate of the 4" concrete walk to be paid for by the Trails Dedication and Construction Fund is shown on Appendix E. Along Park Center Drive, the cost of the proposed 6' concrete sidewalk is proposed to be assessed on a front foot basis to the adjoining property along Outlot D of Park Center Addition. The 6' sidewalk will be extended along the east leg of Park Center Drive to the south to Cliff Road. The preliminary cost estimate of the proposed 6' concrete walk along Park Center Drive adjacent to Outlot D of Park Center Addition is shown on Appendix E. The costs for removal of existing bituminous trail and replacement with a new trail are to be included with the street construction costs. The costs to reconstruct the existing trailways on Cliff Road will be shared on a 50/50 split between the City and County. 2. Rahn Cliff Road The costs for removal of existing bituminous trail and replacement with a new trail along the widened section of Rahn Cliff Road is proposed to be included with the street construction costs. The cost to remove and replace the trail will be spread over the entire area to be assessed for Rahn Cliff Road's street improvements. 12 C. Streetlights 1. Cliff Road The total cost of the upgraded streetlights is proposed to be assessed with the street construction costs for Cliff Road. 2. Rahn Cliff Road The total cost of the proposed street lights on Rahn Cliff Road, together with the energy costs for five years, is proposed to be assessed on an area basis for street construction. D. Street Construction 1. Cliff Road The costs for street construction on Cliff Road includes the grading, gravel base, concrete curb and gutter, medians, bituminous surfacing, storm sewer, streetlights, trail removal and replacement, traffic signal and restoration. Street construction is proposed to be assessed on a front foot basis to the properties abutting Cliff Road. Corner lot credits of 75' would be applied to the long side of all corner lots which abut two roadways. The 75' corner lot credit was applied to the lots along Cliff Road if the abutting street costs were paid for by the lot. For instance, Outlot B of Park Center Addition will receive a 75' corner lot credit along Cliff Road because this parcel has been assessed for the full cost of Park Center Drive along its west lot line. Outlot E of Park Center Addition will not receive a corner lot credit because this parcel did not get assessed for improvements along Cliff Lake Road. Parcels which include ponds would be credited for that frontage of the pond which abuts the road. Three parcels along Cliff Road have prepaid their assessments for Cliff Road. The parcels are: Cliff Lake Centre L3, B1 Rahn Cliff 2nd Li, B3 L2, B3 13 • The proposed rate for street assessment on Cliff Road is computed as follows: City of Eagan Share of Project Items to be Assessed Under Street Construction Cost Traffic Signal $ 81,500.00 Street Construction within Cliff Road ROW 227,097.00 Reconstruction of Bituminous Trail/Sidewalk 27,315.00 Storm Sewer Catch Basin and Leads 53,259.00 Sanitary Sewer/Water Main Adjustment 8,578.00 Street Lighting 3.080.00 Total $ 400,829.00 Assessable front footage along Cliff Road including parcels that prepaid their assessment = 5,049.50 front footage Feasibility Report Rate for Street Assessment = $400,829.00 = $ 79.38/ff 5,049.50 ft. A preliminary assessment roll for Cliff Road is included in Appendix H located at the back of the report. 2. Rahn Cliff Road The functional classification of Rahn Cliff Road is a neighborhood collector. A preliminary assessment roll for Rahn Cliff Road is included in Appendix I located at the back of this report. Street construction including widening, island construction, storm sewer, trail removal and replacement, and street lighting is proposed to be assessed directly to the benefitted property that the street serves as shown on Figure No. 8. The street construction costs are proposed to be assessed on an area basis against the lots shown on Figure No. 8. In accordance with City Policy, the bituminous overlay of 1.5 inches is not proposed to be assessed. The City's Major Street Fund will be the revenue source for the bituminous overlay and the manhole and valve box adjustments. Appendix F shows a preliminary cost estimate for the 1.5" bituminous overlay on Rahn Cliff Road that will be paid for by the Major Street Fund. 14 The proposed rate for street construction on Rahn Cliff Road is computed as follows: Items to be Assessed under Street Construction Sanitary Sewer Manhole Adjustment $ 570.00 Water Main Relocation and Adjustment 3,510.00 Storm Sewer Relocation 23,290.00 Street Lighting 6,890.00 Street Construction including trail removal and 64,769.00 replacement (overlay costs are not included) $ 99,029.00 Assessable area 37.533 Acres Feasibility Report Rate for Street Assessment for Rahn Cliff Road = $ 99,029.00 = $ 2,638.45 per acre 37.533 Acres REVENUE SOURCES: The City will fund 100% of the costs to upgrade Rahn Cliff Road through assessments or the Major Street Fund. As previously indicated, the City of Eagan and Dakota County will enter into a cost sharing agreement for the Cliff Road portion of this project. A summary of City/County splits is presented in the following table: City of Eagan Dakota County (Percentage) (Percentage) Traffic Signal 50 50 Street (Grading, surfacing, utility reconstruction and restoration 45 55 Reconstruction of existing Trailways/ 45 55 Sidewalks Trailway/Sidewalk Construction 100 0 Outside of County ROW Storm Sewer: Catch Basins & Catch Basin Leads 45 • 55 All Other 100 0 Sanitary Sewer/Water Main Adjustment 45 55 Sanitary Sewer and Water Service 100 0 ROW & Construction Easements 45 55 15 1. Cliff Road Revenues from the proposed street, trail/sidewalk, and utility service assessments for Cliff Road are listed below: ASSESSMENT CITY DAKOTA ITEM CITY OF EAGAN REVENUE OBLIGATION COUNTY TOTAL Cliff Road Street $400,829.00 $305,010.50 $95,818.50 $468,027.00 $868,856.00 Construction Park Center Drive $13,107.00 $13,107.00 $0.00 $0.00 $13,107.00 Street Construction outside of Cliff Road ROW Trailway/Sidewalk $1,400.00 $1,400.00 $0.00 $0.00 $1,400.00 Construction outside of County ROW (along Park Center Drive) Trailway/Sidewalk $2,310.00 $2,310.00 $0.00 $0.00 $2,310.00 Construction along Outlot A of Park Center New trailway/sidewalk $22,100.00 $0.00 $22,100.00 $0.00 $22,100.00 construction along north side of Cliff Road Storm Sewer Trunk Fund $1,040.00 $0.00 $1,040.00 $0.00 $1,040.00 Sanitary Sewer/Water $62,032.00 $62,032.00 $0.00 $0.00 $62,032.00 Service • Totals $502,818.00 $383,859.50 $118,958.50 $468,027.00 $970,845.00 Footnotes: 1 Includes street construction within ROW, traffic signal, reconstruction of bituminous trail/sidewalk, storm sewer, and streetlights. 16 Based on these assessments, a total of $95,818.50 will be required from the Major Street Fund, $1,400 will be required from the Trunk Storm Sewer Fund, and $22,100.00 will be required from the City's Trail Dedication and Construction Fund to cover the remaining City of Eagan share for the Cliff Road portion of the project. 2. Rahn Cliff Road Assessments for the Rahn Cliff Road portion of the project is listed below: Sanitary Sewer/Water Service $ 2,380.00 Street/Storm Sewer/Street light 92,103.00 TOTAL $ 94,483.00 Project Assessment City Item Cost Revenue Obligation Total Rahn Cliff Road $ 99,029.00 $ 99,029.00 -0- $ 99,029.00 Street Construction Water main stub 2,470.00 2,470.00 -0- 2,470.00 for Dakota County Plat, L1, Bi Overlay on 17,960.00 -0- $ 17,960.00 $ 17.960.00 Rahn Cliff Road $ 119,459.00 $ 101,499.00 $ 17,960.00 $ 119,459.00 Based on these assessments, a total of $17,960.00 will be required from the Major Street Fund to cover the remaining City of Eagan share for this project. PROJECT SCHEDULE Present Feasibility Report July 2, 1991 Public Hearing August 6, 1991 Approve Plans and Specifications August 6, 1991 Open Bids/Award Contract September, 1991 Complete Construction Summer, 1992 Assessment Hearing Summer, 1992 First Payment Due with Real Estate Taxes May, 1993 17 APPENDIX A • PRELIMINARY COST ESTIMATE RAHN CLIFF ROAD CITY PROJECT NO. 609 A. SANITARY SEWER UNIT UNIT ITEM UNIT QUANTITY PRICE COST I Adjust Ex MH Ea. 4 $100. 00 $400. 00 + 5% Contingency $20. 00 Construction Cost $420. 00 + 35% Overhead $150. 00 Project Cost $570. 00 B. WATER MAIN UNIT UNIT ITEM UNIT QUANTITY PRICE COST 6" DIP Watermain L.F. 9 $14 . 00 $126. 00 8" DIP Watermain L.F. 75 $17. 00 $1,275. 00 6" G V & Box Ea. 1 $375. 00 $375.00 8" G V & Box Ea. 1 $425. 00 $425. 00 Salvage Hydrant Ea. 1 $300. 00 $300. 00 Install Hydrant Ea. 1 $300. 00 $300. 00 Connect to Ex 6" Ea. 1 $300. 00 $300. 00 Watermain - Fittings Lbs. 315 $1. 00 $315. 00 Adjust Valve Box Ea. 4 $200.00 $800. 00 Subtotal $4,216.00 +5% Contingency $214 . 00 Construction Cost $4,430. 00 +35% Overhead $1,550. 00 Project Cost $5,980. 00 18 APPENDIX A PRELIMINARY COST ESTIMATE RAHN CLIFF ROAD CITY PROJECT NO. 609 C. STORM SEWER UNIT UNIT ITEM UNIT QUANTITY PRICE COST Remove CB Ea. 2 $200. 00 $400. 00 Remove 12" RCP L.F. 73 $5.00 $365. 00 12" RCP Class 4 L.F. 132 $18. 00 $2, 376. 00 15" RCP Class 4 L.F. 223 $19. 00 $4,237. 00 CB & Casting Ea. 5 $700. 00 $3, 500. 00 CBMH & Casting Ea. 5 $1, 000. 00 $5, 000.00 Excess Depth for L.F. 5 $70. 00 $350. 00 CBMH's Over 8' Adjust EX MH Ea. 2 $100. 00 $200. 00 Subtotal $16,428. 00 +5% Contingency $822 . 00 Construction Cost $17,250. 00 +35% Overhead $6, 040. 00 Project Cost $23,290. 00 D. STREET LIGHTING 250 W Cobra Head Ea. 3 $1, 200. 00 $3 , 600. 00 Design Energy Costs 11.70/Lt./Mo. x 12 Mo./Yr. x 5 Yrs. x 3 Lights $2, 106. 00 Street Lights and 5-Year Energy Cost $5,706. 00 +5% Contingency $284.00 Estimated Construction Cost $5,990.00 +15% Legal, Administrative, Engineering and Bond Interest $900. 00 TOTAL ESTIMATED COST $6,890.00 19 APPENDIX A PRELIMINARY COST ESTIMATE RAHN CLIFF ROAD CITY PROJECT NO. 609 E. STREETS UNIT UNIT ITEM UNIT QUANTITY PRICE COST Common Excavation C.Y. 600 $3 . 00 $1,800. 00 Remove Concrete C & G L.F. 1450 $2. 00 $2 , 900. 00 Remove Concrete S.F. 570 $1. 00 $570. 00 Median Remove Bit. Trail S.Y. 190 $2 . 00 $380. 00 Remove Bit. Pavement S.Y. 702 $3 . 00 $2 , 106. 00 Saw Cut Bit Pvmt. L.F. 1000 $2 . 00 $2, 000. 00 Milling 0" to 1-1/4" S.Y. 150 $0.75 $112 .50 By 3 ' Granular Borrow C.Y. 150 $4 . 00 $600. 00 Aggregate Base Class Ton 800 $7. 50 $6, 000. 00 5 (100% crushed) 2331 Bit. Base Ton 350 $23 . 00 $8, 050. 00 2341 Bit. Binder Ton 180 $24 . 00 $4 , 320. 00 2341 Bit. Overlay Ton 430 $25. 00 $10,750. 00 (1-1/2" Thick) Tack Coat Gal. 350 $2 . 00 $700. 00 B618 Concrete C & G L.F. 1050 $4 .50 $4 ,725. 00 B612 Concrete C & G L.F. 900 $7. 00 $6, 300. 00 Construct Bit. Trail S.Y. 190 $11.00 $2,090. 00 w/ Gravel Base Sodding w/4" Topsoil S.Y. 1300 $2 . 50 $3, 250. 00 Seeding, Fertilizer Ac. 0.5 $1,500. 00 $750. 00 & Mulch Striping Gal. 10 $100. 00 $1, 000. 00 $58,403 .50 - +5% Contingency $2,875.50 Construction Cost $61,279.00 +35% Overhead $21,450. 00 Project Cost $82,729.00 20 APPENDIX A PRELIMINARY COST ESTIMATE RAHN CLIFF ROAD CITY PROJECT NO. 609 SUMMARY A. SANITARY SEWER $570. 00 B. WATER MAIN $5,980. 00 C. STORM SEWER $23,290.00 D. STREET LIGHTING $6,890. 00 E. STREETS $82,729. 00 TOTAL PROJECT COST $119,459. 00 21 APPENDIX B PRELIMINARY COST ESTIMATE CLIFF ROAD CITY PROJECT NO. 609 A. SANITARY SEWER UNIT ITEM UNIT QUANTITY PRICE COST 8" DIP Class 52 L.F. 40 $30. 00 $1,200. 00 8" PVC SDR 26 L.F. 276 $25. 00 $6,900. 00 Manhole with Casting Ea. 4 $1, 000.00 $4, 000.00 Extra Depth over 8' L.F. 53 . 5 $70. 00 $3 ,745. 00 8" Outside Drop L.F. 11.9 $70. 00 $833 . 00 Section I Reconstruct existing Ea. 30 $200. 00 $6, 000. 00 MH Adjust Existing MH Ea. 4 $100. 00 $400. 00 Saw Cut Bit L.F. 190 $2. 00 $380. 00 Pavement Remove Bit. Pavement S.Y. 423 $3 . 00 $1,269 . 00 Aggregate Base Ton 270 $7 .50 $2 , 025. 00 Class 5 2331 Bit. Base Ton 47 $23 .00 $1, 081. 00 2331 Bit. Binder Ton 47 $24 . 00 $1, 128. 00 2341 Bit. Binder Ton 47 $25. 00 $1, 175. 00 Subtotal $30, 136. 00 +5% Contingency $1,504. 00 Construction Cost $31,460. 00 +35% Overhead $11,011. 00 Project Cost $42,471. 00 B. WATER MAIN UNIT ITEM UNIT QUANTITY PRICE COST 6" DIP Class 52 L.F. 89 $14.00 $1,246.00 8" DIP Class 52 L.F. 340 $17.00 $5,780.00 6" Gate Valve Ea. 4 $375.00 $1, 500. 00 & Box 8" Gate Valve Ea. 1 $425. 00 $425.00 22 APPENDIX B PRELIMINARY COST ESTIMATE CLIFF ROAD CITY PROJECT NO. 609 16" x 8" Wet Tap Ea. 2 $2, 000. 00 $4, 000. 00 w/ 8" Tapping Valve Salvage Hydrant Ea. 5 $300. 00 $1, 500. 00 Install Hydrant Ea. 5 $300. 00 $1, 500. 00 Fittings Lbs. 135 $1.00 $135. 00 Adjust Valve Box Ea. 7 $200. 00 $1,400. 00 Hydrant Extension L.F. 1 $200.00 $200. 00 Remove Plug and Ea. 1 $400. 00 $400. 00 Connect to Ex. 16" x 8" Cross Saw Cut Bit Pvmt. L.F. 350 $2 . 00 $700. 00 Remove Bit. Pvmt. S.Y. 530 $3 . 00 $1, 590. 00 Aggregate Base Ton 340 $7.50 $2,550. 00 Class 5 2331 Bit. Base Ton 60 $23 . 00 $1, 380. 00 2331 Bit. Binder Ton 60 $24 . 00 $1,440. 00 2341 Bit. Binder Ton 60 $25. 00 $1,500. 00 Subtotal $27,246. 00 +5% Contingency $1,364. 00 Construction Cost $28, 610. 00 +35% Overhead $10, 013 . 00 Project Cost $38, 623. 00 C. STORM SEWER UNIT ITEM UNIT QUANTITY PRICE COST 12" RCP Class 4 L.F. 774 $18.00 $13,932 .00 15" RCP Class 4 L.F. 332 $19. 00 $6, 308. 00 18" RCP Class 3 L.F. 180 $23.00 $4, 140.00 18" RCP Class 4 L.F. 403 $27.00 $10,881. 00 21" RCP Class 4 L.F. 174 $30.00 $5,220. 00 CB with Casting Ea. 15 $700. 00 $10,500.00 CBMH with Casting Ea. 9 $1,000.00 $9, 000.00 MH with Casting Ea. 2 $1,000.00 $2, 000.00 Excess Depth Over L.F. 24 $70.00 $1,680. 00 8' for MH or CBMH 23 APPENDIX B PRELIMINARY COST ESTIMATE CLIFF ROAD CITY PROJECT NO. 609 15" Apron Ea. 1 $300.00 $300. 00 Remove 12" RCP L.F. 160 $5. 00 $800. 00 Remove 12" or L.F. 115 $4 .00 $460.00 15" CMP Remove MH or CB Ea. 4 $400. 00 $1, 600. 00 Remove Casting Ea. 3 $100. 00 $300. 00 Assembly Salvage Casting Ea. 2 $100. 00 $200. 00 Assembly Casting Assembly Ea. 5 $200. 00 $1, 000. 00 Connect to Existing Ea. 6 $200. 00 $1,200. 00 MH Adjust MH or CBMH Ea. 5 $100.00 $500. 00 Reconstruct MH L. F. 4 $200. 00 $800. 00 Saw Cut Bit. Pvmt. L.F. 500 $2 . 00 $1, 000. 00 Remove Bit. Pvmt. S.Y. 800 $3 . 00 $2 ,400. 00 Aggregate Base Ton 460 $7 . 50 $3 ,450. 00 Class 5 2331 Bit. Base Ton 65 $23 .00 $1,495. 00 2331 Bit. Binder Ton 65 $24. 00 $1,560.00 2341 Bit. Binder Ton 65 $25. 00 $1, 625. 00 2341 Bit. Wear Ton 46 $25. 00 $1, 150. 00 B618 Concrete C & G L.F. 160 $4 . 50 $720. 00 Subtotal $84,221. 00 1 +5% Contingency $4 ,219.00 Construction Cost $88,440.00 +35% Overhead $30,954.00 Project Cost $119,394.00 24 APPENDIX B PRELIMINARY COST ESTIMATE CLIFF ROAD CITY PROJECT NO. 609 D. STREET LIGHTING 250W Cobra Head Ea. 3 $850. 00 $2,550. 00 Design-Street- lighting upgrade Subtotal $2,550. 00 +5% Contingency $128. 00 Estimated Construction Cost $2, 678 . 00 +15% Legal, Administrative, $402 . 00 Engineering and Bond Interest TOTAL ESTIMATED COST $3 , 080. 00 SUMMARY A. SANITARY SEWER $42,471. 00 B. WATER MAIN $38, 623 . 00 C. STORM SEWER $119, 394. 00 D. STREET LIGHTING $3, 080. 00 E. STREET CONSTRUCTION* $513, 500. 00 F. TRAIL CONSTRUCTION * $77,600. 00 G. TRAFFIC SIGNALS * $163, 000.00 TOTAL PROJECT COST $957,668.00 *Cost Estimates provided by Dakota County 25 ■ APPENDIX C PRELIMINARY COST ESTIMATE CLIFF ROAD CITY PROJECT 609 ITEM UNIT QUANTITY PRICE COST A. 8" Sanitary Sewer Stub at Station 111+26 to serve Parcels 011-03 and 010-02 of Section 31: 8" DIP Class 52 L.F. 20 $30.00 $600. 00 8" PVC SDR 26 L.F. 130 $25. 00 $3,250. 00 Manhole with Casting Ea. 2 $1, 000. 00 $2, 000. 00 Extra Depth over 8' Ea. 27. 5 $70. 00 $1, 925. 00 8" Outside Drop Section L.F. 5. 1 $70. 00 $357 . 00 TOTAL $8, 132 . 00 Street Removal and Replacement at Station 111+26 Saw Cut Bit. Pvmt. L.F. 120 $2 . 00 $240. 00 Remove Bit. Pvmt. S.Y. 267 $3 . 00 $801. 00 Aggregate Base Class 5 Tons 170 $7.50 $1, 275. 00 2331 Bit. Base Tons 30 $23.00 $690.00 2331 Bit. Binder Tons 30 $24 . 00 $720. 00 2341 Bit. Binder Tons 30 $25. 00 $750.00 Street Subtotal $4, 476. 00 Sanitary Sewer Subtotal $8, 132 . 00 Subtotal $12 , 608. 00 +5% Contingency $632 .00 Construction Cost $13 ,240. 00 +35% Overhead $4, 634.00 Project Cost $17,874 . 00 With 2 property owners, divide the cost in half $8,937.00 26 APPENDIX C PRELIMINARY COST ESTIMATE CLIFF ROAD CITY PROJECT 609 ITEM UNIT QUANTITY PRICE COST B. 8" Sanitary Sewer Stub at Station 121+73 to serve Dakota County Plat, Lot 1, Block 1 8" DIP Class 52 L.F. 20 $30. 00 $600. 00 8" PVC SDR 26 L.F. 145 $25. 00 $3, 625. 00 Manhole with Casting Ea. 2 $1, 000. 00 $2 , 000. 00 Extra Depth over 8' L.F. 260 $70. 00 $1, 820. 00 8" Outside Drop Section L.F. 68 $70. 00 $476. 00 Sanitary Sewer Subtotal $8, 521. 00 Street Removal and Replacement at Station 121+73 One half of street removal is included with a water main crossing at Station 121+63 Saw Cut Bit. Pvmt. L.F. 70 $2. 00 $280. 00 Remove Bit. Pvmt. S.Y. 156 $3 .00 $468.00 Aggregate Base Class 5 Tons 100 $7.50 $750. 00 2331 Bit. Base Tons 17 $23. 00 $391. 00 2331 Bit. Binder Tons 17 $24 .00 $408 . 00 2341 Bit. Binder Tons 17 $25. 00 $425. 00 Street Subtotal $2,722 .00 Sanitary Sewer $8,521. 00 Subtotal Subtotal $11,243 .00 +5% Contingency $567. 00 Construction Cost • $11,810. 00 +35% Overhead $4, 133. 00 Project Cost $15, 943. 00 27 APPENDIX C PRELIMINARY COST ESTIMATE CLIFF ROAD CITY PROJECT 609 ITEM UNIT QUANTITY PRICE COST C. Three Water Main Stubs to serve Parcels 011-03 and 010-02 of Section 31 and Dakota County Plat, Lot 1, Block 1: 8" DIP Class 52 L.F. 340 $17. 00 $5,780. 00 8" Gate Valve & Box Ea. 1 $425. 00 $425. 00 16" x 8" Wet Tap with Ea. 2 $2 , 000. 00 $4, 000. 00 8" Tapping Valve Fittings Lbs. 135 $1. 00 $135. 00 Remove Plug and Connect to Existing 16" x 8" Cross Ea. 1 $400. 00 $400. 00 Saw Cut Bit. Pvmt. L.F. 350 $2 . 00 $700. 00 Remove Bit. Pvmt. S.Y. 530 $3 . 00 $1, 590. 00 Aggregate Base Class 5 Tons 340 $7.50 $2 , 550. 00 2331 Bit. Base Tons 60 $23 . 00 $1, 380. 00 2331 Bit. Binder Tons 60 $24 . 00 $1,440. 00 2341 Bit. Binder Tons 60 $25. 00 $1, 500. 00 Subtotal $19,900. 00 +5% Contingency $1, 000. 00 Construction Cost $20,900. 00 +35% Overhead $7, 315. 00 Project Cost $28,215. 00 With 3 crossings, divide by 3 to get cost $9,405. 00 per each crossing • 28 APPENDIX D PRELLIMINARY COST ESTIMATE RAHN CLIFF ROAD CITY PROJECT NO. 609 A. WATER MAIN STUB FOR DAKOTA COUNTY PLAT LOT 1 BLOCK 1 ITEM UNIT QUANTITY UNIT PRICE COST 8" DIP Water Main L.F. 75 17.00 $1,275. 00 8" Gate Valve & Box Ea 1 425. 00 $425.00 Fittings Lbs. 45 1. 00 $45. 00 $1,745. 00 +5% $85. 00 Construction Cost $1, 830. 00 +35% $640. 00 Project Cost $2, 470. 00 29 APPENDIX E PRELIMINARY COST ESTIMATE CLIFF ROAD CITY PROJECT NO. 609 A. 4" CONCRETE WALK ALONG CLIFF ROAD ADJACENT TO OUTLOT A OF PARK CENTER ADDITION ITEM UNIT QUANTITY UNIT PRICE COST 4" Concrete Sidewalk S.F. 1086 $1.50 $1, 629. 00 Subtotal $1, 629 . 00 +5% Contingency $81. 00 Construction Cost $1,710. 00 +35% Overhead $600. 00 Project Cost $2 , 310. 00 B. 4" CONCRETE WALK ALONG CLIFF ROAD ADJACENT TO OUTLOT B, C, D, & E OF PARK CENTER ADDITION & ALONG LOT 1, BLOCK 1, OF CEDAR CLIFF COMMERCIAL PARK 4TH ADDITION ITEM UNIT QUANTITY UNIT PRICE COST 4" Concrete Sidewalk S.F. 10,400 $1.50 $15, 600. 00 Subtotal $15, 600. 00 5% Contingency $800. 00 ' Construction Cost $16,400.00 +35% Overhead $5,700.00 Project Cost $22, 100.00 C. 6' WIDE BY 4" THICK CONCRETE WALK ALONG PARK CENTER DRIVE ADJACENT TO OUTLOT D OF PARK CENTER ADDITION 30 APPENDIX E PRELIMINARY COST ESTIMATE CLIFF ROAD CITY PROJECT NO. 609 ITEM UNIT QUANTITY UNIT PRICE COST 4" Concrete Sidewalk S.F. 660 $1.50 $990. 00 Subtotal $990. 00 5% Contingency $50. 00 Construction Cost $1, 400. 00 +35% Overhead $360. 00 Project Cost $1, 400. 00 31 APPENDIX F • PRELIMINARY COST ESTIMATE RAHN CLIFF ROAD CITY PROJECT #609 A. City Policy states that overlay shall be paid for by Major Street Fund if street is less than 15 years old. UNIT ITEM UNIT QUANTITY COST COST Adjust Ex MH Ea. 6 $100. 00 $600. 00 Adjust Valve Box Ea. 4 $200. 00 $800. 00 Tack Coat Gal. 260 $2 .00 $520. 00 2341 Bit. Overlay Ton 430 $25. 00 $10, 750. 00 (1-1/2" thick) $12 , 670. 00 +5% Contingency $630. 00 Construction Cost $13 ,300. 00 +35% Overhead $4, 660. 00 Project Cost $17,960.00 32 APPENDIX G COST ESTIMATE FOR PARK CENTER DRIVE CLIFF ROAD CITY PROJECT #609 STREETS ITEM UNIT QUANTITY UNIT COST COST Saw Cut Bituminous L.F. 196 $2 . 00 $392 . 00 Remove Bit. Pvmt. S.Y. 337 $3 .00 $1, 011. 00 B618 Concrete Curb L.F. 180 $4 . 50 $810. 00 & Gutter 7" Concrete Driveway S.Y. 240 $25. 00 $6, 000. 00 Entrance 2341 Bit. Wear Course Ton 36 $25. 00 $900. 00 Tack Coat Gal. 17 $2 . 00 $34 . 00 Sodding w/4" topsoil S.Y. 40 $2. 50 $100. 00 $9, 247. 00 +5% Contingency $462 .00 Construction Cost $9,709. 00 35% Overhead $3 , 398 .00 Project Cost $13 , 107. 00 The costs for street construction on Park Center Drive shall be assessed to Outlots C and D and the cost shall be divided equally $13, 107 . 00 divided by 2 = $ 6,553.50 • 33 APPENDIX H PRELIMINARY ASSESSMENT ROLL CLIFF ROAD (C.S.A.H. 32) UTILITY AND STREET IMPROVEMENTS PROJECT NO. 609 I. SANITARY SEWER/WATER SERVICE Total Parcel Description Assessment Parcel 011-03 of Section 31, $18, 342 . 00 Township 27, Range 23 Parcel 010-02 of Section 31, $18, 342 . 00 Township 27, Range 23 Dakota County Plat Lot 1, Block 1 $25, 348 . 00 TOTAL $62 , 032 . 00 II. BITUMINOUS TRAIL/SIDEWALK Total Parcel Description Assessment Outlot A of Park Center $2, 310. 00 Outlot D of Park Center* $1,400. 00 TOTAL $3 ,710.00 * The costs for bituminous trails/sidewalks outside of County ROW will be assessed to adjoining property owner as per development agreement for Park Center Addition • 34 APPENDIX H PRELIMINARY ASSESSMENT ROLL CLIFF ROAD (C.S.A.H. 32) UTILITY AND STREET IMPROVEMENTS PROJECT NO. 609 III. CLIFF ROAD STREET CONSTRUCTION Total Assble. Rate/FF Total Parcel Description Footage Credits FF Assessment Sec. 30, Twnshp. 27, R 23 25 0 $79. 38 0 (013-76) part of Cliff Lk. Rd. (Street right- of-way) Cedar Cliff Commercial Park Lot 1, Block 2 422 . 19 203 . 19 $79. 38 $16, 129.22 Lot 2 , Block 2 160 75 85 $79. 38 $6,747. 30 Cedar Cliff Commercial Park 4th Lot 1, Block 1 285. 38 75 135. 38 $79. 38 $10, 746. 46 Cedar Cliff Commercial Park 5th Lot 2 , Block 1 225 75 150 $79.38 $11,907.00 Park Center Outlot A 135.72 135.72 0 $79.38 $0. 00 (Pond AP-50) Outlot B 185 75 115 $79. 38 $9, 128.70 Outlot C 165 75 95 $79. 38 $7, 541.10 Outlot D 383 75 308 $79.38 $24,449. 04 Outlot E 254 254 $79. 38 $20, 162.52 35 APPENDIX H PRELIMINARY ASSESSMENT ROLL CLIFF ROAD (C.S.A.H. 32) UTILITY AND STREET IMPROVEMENTS PROJECT NO. 609 Total Assble. Rate/FF Parcel Description Footage Credits FF Cliff Lake Centre Lot 3 , Block 1 676. 67 676. 67 676. 67 NA $0.00 Flour Bin International 1st Lot 1, Block 1 280. 39 70. 39 $79. 38 $5,587.56 (+ 59. 22 ' on crnr) Sec. 31, Township 27, Range 23 012-03 263 . 2 263 .2 $79. 38 $20, 892 . 82 011-03 466. 8 466.8 $79 . 38 $37, 054 .58 010-02 728 728 $79. 38 $57,788. 64 Dakota County Plat Lot 1, Block 1 716. 32 75 641. 32 $79.38 $50,907.98 Rahn Cliff 1st 001-02 67. 02 12 . 5 54 .52 $79.38 $4 , 327.93 002 67 . 02 12 .5 54 .52 $79. 38 $4, 327.93 003 Common Area* 67. 02 12.5 54 .52 $79.38 $4, 327.93 Ll B1 004 67. 02 12.5 54.52 $79.38 $4, 327.93 005 67. 02 12 .5 54.52 $79.38 $4,327.93 006 67. 02 12.5 54.52 $79.38 $4, 327.93 36 APPENDIX H PRELIMINARY ASSESSMENT ROLL CLIFF ROAD (C.S.A.H. 32) UTILITY AND STREET IMPROVEMENTS PROJECT NO. 609 Total Assble. Rate/FF Parcel Description Footage Credits FF Rahn Cliff 2nd Lot 1, Block 3 220. 42 220.42 220.42 NA 0 Lot 2 , Block 3 310 310 310 NA 0 * Frontage of 402 . 13 feet was divided evenly across the six owners of the common area and the 75 foot corner lot credit was also divided evenly. ASSESSABLE FRONT FOOTAGE 3842 . 41 TOTAL ASSESSMENT $305, 010.50 TOTAL ASSESSABLE FRONT 5049. 5 FOOTAGE INCLUDING PARCELS THAT PREPAID THEIR ASSESSMENT COST OF ITEMS TO BE ASSESSED $400, 829. 00 UNDER STREET CONSTRUCTION Footnotes: 1 Corner Lot Credit 2 Prepaid assessment at the 52 ' wide street assessment 3 Pond Easement Credit IV. PARK CENTER DRIVE STREET CONSTRUCTION Total PARCEL DESCRIPTION Assessment Park Center Outlot C $6, 553.50 Outlot D $6,553 .50 37 II APPENDIX I PRELIMINARY ASSESSMENT ROLL RAHN CLIFF ROAD UTILITY & STREET IMPROVEMENTS PROJECT NO. 609 I. SANITARY SEWER/WATER SERVICE Total Parcel Description Assessment Dakota County Plat, Lot 1, Block 1 $ 2,470. 00 II. RAHN CLIFF ROAD STREET CONSTRUCTION Assessable Assessable Parcel Description Area Rate/Ac. Cost Dakota County Plat L1 B1 8.44 Ac. $ 2 , 638 .45 $22,268.53 Rahn Ridge Outlot F 3 .70 Ac. 2, 638.45 9,762.27 L1 B1 6.50 Ac. 2 , 638.45 17,149.94 Rahn Cliff 1st Addition 001-02 0. 3417Ac. 2, 638 .45 901.47 002 0. 3417Ac. 2,638 .45 901.47 003 Common Area* 0. 3417Ac. 2, 638.45 901.47 Li B1 004 0.3417Ac. 2 , 638.45 901.47 005 0. 3417Ac. 2, 638.45 901.47 006 0. 3417Ac. 2, 638.45 901.47 Rahn Cliff 2nd Addition Li B1 1. 15 Ac. 2 , 638.45 3,034.22 L2 B1 1.077 Ac. 2, 638.45 2,841.61 Li B2 3 . 135 Ac. 2,638.45 8,271.55 * Assessable area of 2 .05 acres for the lot was divided evenly across the six owners of the common area. 38 Assessable Parcel Description Area Rate/Ac. Cost Rahn Cliff 3rd Addition L1 B3 0.985 Ac. 2, 638 .45 2,598.85 L2 B3 4.476 Ac. 2, 638. 45 11,809.71 L1 Bi 2.71 Ac. 2, 638.45 7,150.20 Li B2 0. 87 Ac. 2, 638.45 2,295.45 L2 B2 2 .44 Ac. 2 , 638 .45 6,437.82 TOTAL 37 .533 Ac. $99,029.00 * Assessable area of 2 . 05 acres for the lot was divided evenly across the six owners of the common area. • 39 N CV M v 0 O P N O N V �? s? O ...1 C .- tS. 1s. P M M M O• •O W O � P _ p M N N N C7 C7 N Cl) O Cl) C a+ O .4 C) w 0 4+ L U ++ 7 U N L 4, C .0 CO C C 03 O O C C U N M -t •- 1s. O— O N 5t .3 0 CO ..! • Ca. h A. P t!1 ce C d w 0 W 4., N p r d a M M 44 < w CD co ce — 4-' 0 co U co U ▪ H J 1L Z J •+ W 0 O J Z C U W a+ C I O d• d .O - Z 1f1 w < a L In P C 4- u Y N. Z. '0 U y• L 44 < W H • • > Cl) $ co •• W O L •.- C X CA IN LLI O < M C Z d p C LA H- H Y • V) U 0 C = Cu O z <• < CCC 0 i � 0.• co j U 1- O . M J c v y C _. 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O 0- / °aa a31N30 , * N a 1 adaa Sl00IN * w * __________.7 4. g46d " --1 * ( --____.3 0 p 0 Cr ) * J O 0 iii 14' 1 1211 12'1 14' 14' 14' 1 L \L 10. _, i,.._ 14 12' E- 4- 12' 14' 41E-" '"' E - 12' ir-- 14' 14' _A 12, - CLIFF RD► 12' --.> - --> 14' 12' --j --> 14' 14' _.y / 10 ( , I , 11 ( I 1 1 U 13' 13' 13'1121 12 1 13' iiii Z CC 1 I I I ct \ INTERSECTION LAYOUT 400 65 690 J v , 395-a 1 -.--1065 2300-) F--1205 260--y ir-365 Ir CLIFF RD. - CO. RD. 32 450 150 500 CITY PROJ. NO. 609 DATE 7- I -9I SCALE I"=200' PROJECTED TRAFFIC VOLUMES FIG. _ 2 PM PEAK HOUR VOLUMES 13' 13' 13'I2' 12'13' CC CONDOMINIUM No. 95 RAIiJCLIFF 1st ADD. 1 m 1 pl DAKOTA COUNTY ` ' 50`HALF RO.W. PLAT No.l _ p la 12 Is d 13' j 1 I r , ` RAHNCLIFF • ;/ I COURT 13'13' 13'13'1 I II II U I I I RAHNCLIFF 2nd ADD. 60' HALF R.O.W. • I I 30' HALF R.O.W. II 13'12.13' RAHN WAY �� .1i I 2 I � RAHN RIDGE Co) SCALE 1"= 100. 1 — 1 43'HALF RO.W. —} b N RAHNCLIFF MATCH EX. C&G —`� • 1 r r � ' COURT 30'HALF R.O.W. --r► -+}« 30' HALF R.OW. I 1 FIG. 3 standard of ea al - STREETS approved: plate #: � � PUBLIC RAHN CLIFF ROAD WORKS CITY PROJECT NO. 609 7- 1 -91 C DEPARTMENT n T I J t Z VI Q Nt1S „8 'X3 3 _ 3sf`l 2 W Li \ � Q �, w 0z I 3 drn d5 0 I 1 mto a II I N CC O (D• w cc ~ II W U O O m c o° 3 I Z 3�' z d W N \t o II mo z Q � ' n > 00 a�� 4' I f” Q crab W �c b'�8 r X vi o I a Z 1- U c � �b17d � _ Z ` N QUO cn J 3 2 NO • r ' ::: 0 w LL o if -ca O O }N LL J c I I I - r- Q P Q Q 5 11 a �Q I , Lc' O in O d N III W O) d OJ iN f m N j 'al 11•DS r' LL J 2 - C TIP' 0 U f, o LL n. I z N o U J t O _ � Q Q cr U "I. mm O ow - I i H - w �u u T a U o � 3 0 avow 3AV1' ! �! , _ddl-13 N avoe dd110 '2:10 dd1l0 - .1 X i . N - w r W , �3 I - I •:I N ° o 1 M � Y I o r- ) O LLa _ ' tl a o W Z Is_ - �, a u • Cr Z 3 0 _ N I- 3 Q ex J o f cr I I I N m 0 IW- 0 r��in 8 0 a' — N W Q Q O (I ZO • W J M, = Y ZQ Q 3 VOU ¢ � O O 1 O to d d II — o? ° w way a iIl a Cr N / / ` '80 a31N3� , d N 01108 _ -^� + S100IN N2�bd 1 J 1W O O cu I O a O 3 z I N II CLIFF ROAD . 1_ 1_4- __ _,_____,______ , _ _ __ ) , _ _ ___ _ __ -- I 1_ _ _ _ ,__ . ,- , '1 tE CONDOMINIUM NO.95 is iI : DAKOTA COUNTY Q ' 11 1 PLAT NO. I 1i I � I I I 0 8"WM STUB I" i RAHNCLIFF 6" HYD. LEAK M -�� H ID. 11 I i 11 ; I 1 COURT J ri II ,I - I H I I I I RAHNCLIFF 2nd ADD. i 0- -> --o EX. SAN. SEWER 1� I I I I 1- EX. WATERMAIN - I I --4 PROP. WATERMAIN z � I I I ir III II I 0 RAHN WAY I - I 2 ISCALE 1". 100' City of eagan SANITARY SEWER a WATERMAIN approved: standard 1'4 PUBLIC • RAHN CLIFF ROAD plate #. 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