12/17/1991 - City Council Regular AGENDA
SGULAR MEETING
EAGAN CITY COUNCIL
EAGAN, MINNESOTA
MUNICIPAL CENTER BUILDING
DECEMBER 17, 1991
6:30 P.M.
I. 6:30 - ROLL CALL & PLEDGE OF ALLEGIANCE (BLUE)
II. 6:35 - ADOPT AGENDA & APPROVAL OF MINUTES (BLUE) .-- `
III. 6:45 - DEPARTMENT HEAD BUSINESS (BLUE)
A. PUBLIC WORKS DEPARTMENT
L 1. Acknowledge Volunteer Services by Joseph Connolly — v _,,,,, �, . \'`_ / 1"�F e\x,,�, '
f). IV. 6:55 - CONSENT AGENDA (PINK)
, T A. PERSONNEL ITEMS
1 0 B. APPROVE Audit Engagement With Deloitte & Touche, December 31, 1991 Audit
fr
((e C. APPROVE Special Revenue Fund Budgets /
•2: RENEWAL, Cigarette Licenses
RENEWAL, Refuse Haulers Licenses
1 F. RENEWAL, Pet Shop Licenses
r 1 G. RENEWAL, Tree Maintenance Contractors Licenses
33 H. LICENSE, Off-Sale Beer, Tom Thumb #273, Change of Address from 4130 Blackhawk Road to 1815 Diffley Road
'33 I. RECEIVE Bids/Award Contract, Flusher Truck
18J. AGREEMENT, Mutual Aid for Use of Police Personnel and Equipment
r sd<. CONTRACT 92-02, Receive Bids/Award Contract (Lexington Avenue & Blackhawk Cove Lift Stations)
OA;s i L. CONTRACT 89-13, Approve Change Order #10, Cliff Road Water Treatment Plant
c 2, M. CONTRACT 90-13, Approve Final Payment/Acceptance (Effress Addition & Pond JP-67 - Storm Sewer)
`.,.N. CONTRACT 90-11, Approve Final Payment/Acceptance (Park Center & Rusten Road - Streets & Utilities)
e•V 3 O. CONTRACT 89-T, Acknowledge Completion/Authorize City Maintenance (Lexington Point 4th Addition -Streets&
Utilities)
iJ 3 P. CONTRACT 90-F, Acknowledge Completion/Authorize City Maintenance (Coventry Pass 2nd Addition - Streets &
Ot Utilities)
.VI Q. CONTRACT 90-Q,Acknowledge Completion/Authorize City Maintenance(Oaks of Bridgewater 1st Addition-Streets
& Utilities)
`t� R. CONTRACT 89-N, Acknowledge Compleition/Authorize City Maintenance (Eagan Center 3rd Addition - Streets &
/ Utilities)
f (�< S. PROJECT 584, Approve Stipulation for Settlement of Assessment Appeal (Rahn Road, Parcel 10-16700-010-09)
re, 6 PROJECT 609, Approve Design & Construction Agreement with Dakota County (Cliff Road - Upgrade)
�' & 'a APPROVE Amendment to Consulting Engineers' Contract (1992 Fee Schedule)
Alp
PROJECT 624, Authorize Feasibility Report/Request MnDOT Cost Participation Agreement (Dodd Road & 494
Interchange Improvements)
WV. 7:00 - PUBLIC HEARINGS (SALMON)
paI. OLD BUSINESS (ORCHID)
1 t Contract 91-12, Receive Bids/Consider Contract Award (Manor Lake 4th Addition - Streets & Utilities)
x ikt• B. PROJECT 86-RR, Foreclose Financial Security/Authorize Advertisement for Bids (Wilderness Ponds - Streets &
V ' Utilities)
11 C. PRELIMINARY PLAT, E-Z Eatery Addition/Crown Coco, Inc., Consisting of One, Approximately 4.2 Acre GB
(General Business) Zoned Lot Located at the Northwest Intersection of Diffley Road and Nicols Road in the Sill
1/4 of Sec 19
VII. NEW BUSINESS (TAN)
`l7VA. CONSIDER 1992 Comprehensive Fee Schedule
t13AB. VARIANCE, Nordquist Sign Company, of 23' to the 27' Pylon Sign Maximum Height, Located North of Cliff Road
and West of Nicols Road
3C. VARIANCE, Safari Estates 2nd Addition, of 15' to the Required 30' Side Yard House Setback In an Estate Zoning
► ) District for 18 Lots in the Safari Estates 2nd Addition, Located at Lots 1 and 2, 4-6, 10-17, 19-21, Block 1, and Lots
2 and 4, Block 2
13�. PRELIMINARY PLAT, Radler Park Addition/Semper Holdings, Inc., Consisting of Four Lots on Approximately 9.6
PPlanned Development Zoned Acres Located Along the South Side of Cliff Road, West of Rahn Cliff Road, in the
NE 1/4 of Sec 31
VIII. ADDITIONAL ITEMS (GOLD)
IX. ADMINISTRATIVE AGENDA (GREEN)
X. VISITORS TO BE HEARD (for those persons not on agenda)
XI. ADJOURNMENT
•
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 12, 1991
SUBJECr: AGENDA INFORMATION FOR THE DECEMBER 17, 1991 CITY
COUNCIL MEETING
ADOPT AGENDVAPPIWKWIVIV4
After approval is given to the December 17, 1991 City Council agenda and the regular
meeting minutes for the December 3, 1991 meeting, the following items are in order for
consideration.
Agenda Information Memo
December 17, 1991, City Council Meeting
DEPARTMENT <
A. PUBLIC WORKS DEPARTMENT
Item 1. Acknowledgement of Volunteer Services By Joseph Connolly--With the retirement
of the Superintendent of Utilities, Joseph Connolly, on September 20, the City lost a very
valuable and knowledgeable employee. This position and individual was also the
responsible project manager for the construction and completion of the Cliff Road Water
Treatment Facility. With Mr. Connolly's retirement and the length of time necessary to
perform the search and interview process for his replacement, it was critical to maintain
continuity of the project management for this complex important facility. Subsequently, the
City Council authorized the retention of Mr. Connolly as a special consultant/project
manager to completion of this facility and authorized his compensation to be commensurate
with his previous rate of pay.
With the completion of this facility on November 29, the services of Mr. Connolly as a
special consultant came to an end. Upon a request for submission of an invoice for his
services rendered, Mr. Connolly submitted the letter enclosed on page_a_indicating his
desires to donate his 80+ hours of services to the City of Eagan in recognition and
appreciation for the opportunities provided him during his employment with the City of
Eagan. The donation of these professional contractual services relate to several thousand
dollars worth of cost savings to the City of Eagan. Subsequently, it would be appropriate
for the Council to formally acknowledge the donation of Mr. Connolly's time to this project
as well as his personal dedication to the City of Eagan even after his leaving.
ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge the donation of
volunteer services by Joseph Connolly and to extend the City's appreciation for services
rendered.
December 2 , 1991
CITY OF EAGAN
3830 PILOT KNOB ROAD
EAGAN MN 55123
Attention: Mr. Tom Colbert
Re: Cliff Road Water Treatment Facility!
City Contract No. 89-13
Retention of Contractual Services - Joe Connolly
Dear Tom:
As you know, Penn-Co Construction, Inc. , released the facility to
the City of Eagan on Friday, November 29, 1991. Therefore, my
services are no longer required. The project is complete and our
contract terminated at that time. I wish to thank the City for
allowing me to see this project to its completion.
After prayerfully considering the many benefits that I have
received in my 21 years of employment with the City of Eagan, it is
my intent to release the City of any obligation of payment for my
services on Contract 89-13 .
Therefore, I am not submitting a bill for my services. If in the
future I can be of service to you or the City of Eagan, please
contact me.
- -pectfully your friend,
//
Joe Connolly
P3
Agenda Information Memo
December 17, 1991 City Council Meeting
.......:.1:: .?.:
There are twenty-two (22) items on the agenda referred to as consent items requiring one
(1) motion by the City Council. If the City Council wishes to discuss any of the items in
further detail, those items should be removed from the Consent Agenda and placed under
Additional Items unless the discussion required is brief.
PERSONNEL ITEMS
A. PERSONNEL ITEMS
Item 1. 1992 Wages & Benefits/Non-Collective Bargaining Employees--Upon direction of
the City Council to prepare a compensation adjustment plan for the City's non-collective
bargaining employees not to exceed 3% for 1992, the City Administrator, in consultation
with the management team, has prepared a recommendation which would increase
compensation for all non-collective bargaining employees by 2.75% and increase the City's
contribution toward employee plus dependent health insurance coverage from $262.76 per
month to $274.58 per month. The total compensation package, including wage rate and
insurance contribution, will result in an increase of less than 3% over the 1991 amount.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve a proposed compensation
and benefits adjustment plan for non-collective bargaining employees as presented.
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Agenda Information Memo
December 17, 1991 City Council Meeting
Item 2. Patrol Officer/Police Department—It was the recommendation of the Chief of
Police that the current Community Service Officer, Judy Dretzke, be promoted to the
position of Police Officer allocated in the 1992 general operations budget effective January
6, 1992. For additional information with respect to this promotion, please refer to the
Police Department memorandum enclosed on page for your review. In addition to
hiring Ms. Dretzke, the Police Department is requesting authorization to begin recruitment
in hiring another replacement Community Service Officer.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Judy Dretzke
as a Police Department Patrol Officer effective January 6, 1992 and to authorize the
recruitment for a replacement of the Community Service Officer position.
IF-1-7-7i1 police department
PATRICK J.GEAGAN
Cttiet of Police
1'��„ cap of aagan, KENNETH D.ASZMANN
_ Operations Ceptein
3830 Pilot Knob Road THOMAS EGAN
Mayor
Eagan,Minnesota 55122
Phone: (612)454-3900 DAVID K.GUSTAFSON
FAX: (612)454-0718 PAMELA McCREA
TIM PAWLENTY
THEODORE WACHTER
Council Members
THOMAS HEDGES
City Administrator
EUGENE VAN OVERBEKE
City Clerk
December 5, 1991
TO: TOM HEDGES, CITY ADMINISTRATOR
HOLLY DUFFY, ASSISTANT TO THE CITY ADMINISTRATOR
FROM: PAT GEAGAN, CHIEF OF POLICE
SUBJECT: PROMOTION AND HIRING
With the approval of the 1992 General Operations Budget, I am
requesting that Community Service Officer, Judy Dretzke, be
promoted to the position of Police Officer, effective January 6,
1992 . The promotion of C.S.O. Dretzke is the first step in the
process to promote a Sergeant sometime in the Spring of 1992 .
With the promotion of C.S.O. Dretzke, I would like approval to
begin the hiring process to replace her Community Service Officer
Position. I have been in contact with the Eagan Laotian Community
and am attempting to recruit a qualified person from the Southeast
Asian population. With a Southeast Asian population of
approximately 1,500 to 2 , 000 people, in our community, we are
working to insure that group is represented within the Police
Department.
.._<0 --
Patrick J. Geagan .
Chief of Police
PJG: lb
THE LONE OAK TREE...THE
S4i ...)
TH AND GROWTH IN OUR COMMUNITY
Equal Opportunity/Affirmative Action Employer
Agenda Information Memo
December 17, 1991 City Council Meeting
Item 3. Winter Recreation Leaders--Attached on page . is a copy of a memorandum
from Recreation Supervisor Oyanagi listing persons he is recommending for hire for
temporary seasonal winter recreation leader positions. These additional personnel are in
addition to those individuals hired by Council action on December 3, 1991.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the hiring of Mike Bland,
Steve Cramer,Martha Henderson,Roger Johnson,Chad Krueger,Chris Larson,David Lilja,
Matthew Marxer, Michael Marxer,Jason Myrlie,Joe Rossini,Mark Stangenes,Ross Vrieze,
Tom Wise, Nathan Young, Benita Soller and Richard Holmes as temporary seasonal
recreation leaders for the 1991/1992 winter recreation season.
MEMORANDUM
TO: HOLLY DUFFY, ASSISTANT TO THE CITY ADMINISTRATOR
FROM: 21ON OYANAGI, RECREATION SUPERVISOR
DATE: DECEMBER 11, 1991
RE: WINTER RECREATION LEADERS
I am recommending the hiring of the following temporary, seasonal winter recreation
leaders.
1. Mike Bland
2. Steve Cramer
3. Martha Henderson
4. Roger Johnson
5. Chad Krueger
6. Chris Larson
7. David Lilja
8. Matthew Marxer
9. Michael Marxer
10. Jason Myrlie
11. Joe Rossini
12. Mark Stangenes
13. Ross Vrieze
14. Tom Wise
15. Nathan Young
16. Benita Soller
17. Richard Holmes
Their first day of work will be December 17, 199E
JO/bls
cc: Ken Vraa, Director of Parks & Recreation
•
Deloitte &
Touche
/\ 900 Pillsbury Center Telephone:(612)333-2301
Minneapolis,Minnesota 55402-1483 Facsimile:(612)375-5418
November 18, 1991
The Honorable Mayor and
Members of the City Council
Eagan,Minnesota
Dear Mayor and City Council Members:
We are pleased to serve as independent accountants and auditors for the City of Eagan(the City).
Mr.Jeff Radunz will be responsible for all services we perform for you.
It will be the responsibility of Mr.Radunz to make sure that your management receives quality service.
He will,as considered necessary,call upon other individuals with specialized knowledge,either in this
office or elsewhere in our firm. He will be assisted by Ms.Beth Monsrud,Manager,in the performance
of our services.
While auditing and reporting on your annual general purpose financial statements is to be the recurring
basic service we provide,we would also like to assist you on issues as they arise throughout the year.
Hence,we hope that you will call Mr.Radunz whenever you feel he can be of assistance.
Audit of General Purpose Financial Statements:
The purpose of our engagement to audit the City's financial statements for the year ending December 31,
1991 is to evaluate the fairness of presentation of the statements in conformity with generally accepted
accounting principles,in all material respects.
Our audit will be conducted in accordance with generally accepted auditing standards and Government
Auditing Standards,issued by the Comptroller General of the United States,which involves obtaining an
understanding of the internal control structure,including the control environment,the accounting system,
and the control procedures established by management. Based on our understanding,we will design our
audit to provide reasonable assurance of detecting errors and irregularities that are material to the
financial statements..
However,because of the characteristics of irregularities,particularly those involving forgery and
collusion,a properly designed and executed audit may not detect such items. Therefore,an audit •
conducted in accordance with generally accepted auditing standards is designed to obtain reasonable,
rather than absolute,assurance about the general purpose financial statements. An audit includes
examining,on a test basis,evidence supporting the amounts and disclosures in the financial statements.
An audit also includes assessing the accounting principles used and significant estimates made by
management,as well as evaluating the overall financial statement presentation.
•
Member
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Agenda Information Memo
December 17, 1991 City Council Meeting
AUDIT ENGAGEMENT/DELOITTE & TOUCHE/12-31-91 AUDIT
B. Approve Audit Engagement With Deloitte & Touche, December 31, 1991 Audit—The
City's auditing firm, Deloitte & Touche, has prepared an engagement letter to cover
auditing and arbitrage rebate calculation services for the year ended December 31, 1991.
The proposal is consistent with the overall agreement in which they have agreed to provide
these serviices. The proposed fees are also consistent with previous agreements. Enclosed
on pages Al through .L<is a copy of the proposed engagement letter.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the engagement letter with
Deloitte &Touche to provide auditing and arbitrage rebate calculation services for the year
ended December 31, 1991, and to authorize the City Clerk to execute acceptance on behalf
of the City.
The Honorable Mayor and
Members of the City Council
November 18, 1991
Page 2
The objective of our audit is the expression of an opinion on the City's general purpose financial
statements. Our ability to express that opinion and the wording of our opinion will,of course,be
dependent on the facts and circumstances at the date of our report. If our auditors'report requires
modification,the reasons therefor will be discussed with you prior to its issuance.
Management's Responsibility:
We direct your attention to the fact that the financial statements are the responsibility of management. In
this regard,management has the responsibility for designing effective internal controls,for properly
recording transactions in the accounting records,for making appropriate accounting estimates,for
safeguarding assets,and for the overall accuracy of the financial statements.
Other Communications Arising from the Audit:
In connection with the planning and the performance of our audit,generally accepted auditing standards
require that we communicate certain matters to the City Council. We will communicate to the City
Council,to the extent that they come to our attention,irregularities and illegal acts that are clearly not
inconsequential,and reportable conditions. Reportable conditions are significant deficiencies in the
design or operation of the internal control structure that could adversely affect the City's ability to record,
process,summarize,and report financial data consistent with the assertions of management in the general
purpose financial statements.
hi addition,we will communicate to the City Council certain other matters related to the conduct of our
audit,including,when applicable:
• Significant accounting policies
• Management judgments and accounting estimates
• Significant audit adjustments(recorded and unrecorded)
• Other information in documents containing audited financial statements
• Disagreements with management
• Consultation by management with other accountants on significant matters
• Difficulties encountered in performing the audit
• Major issues discussed with management prior to our retention as auditor
The Honorable Mayor and
Members of the City Council
November 18, 1991
Page 3
We may also have other comments for management on matters we have observed and possible ways to
improve the efficiency of your operations or other recommendations concerning the internal control
structure.
With respect to these other communications,it is our practice to discuss all comments,if appropriate,with
the level of management responsible for the matters prior to their communication to the City Council.
Audit Reports:
In connection with our 1991 audit we expect to issue the following reports:
• Our report on the City's Comprehensive Annual Financial Report for the year ending
December 31, 1991
• Independent Auditors' Report on Compliance
• Management Letter(including Independent Auditors'Report on Internal Control)
• Audit Communications Letter
Audit Timing:
We plan to perform ow interim field work the week of December 16, 1991,and our final field work is
scheduled to begin March 23, 1992. Final report drafts will be available for review with management in
early May 1992. We expect to attend a City Council meeting in June 1992 to present the financial
statements.
Professional Fees:
We estimate that our total fees for the audit,including management letter,compliance tests,and reporting
thereon in accordance with the Minnesota Legal Compliance Audit Guide for Local Governments and
presentation to the City Council,will be$28,000(which includes an estimated$2,640 for out-of-pocket
expenses related to the report typing and printing). This estimate includes$400 for recurring services
required in connection with the cash flow statements.
We have quoted rates for recurring audit services for which we can reasonably estimate the time required
to render services. These estimates assume that we will receive the same level of audit support as in
1990.
\3
The Honorable Mayor and
Members of the City Council
November 18, 1991
Page 4
It is our policy to request no additional fees for budget overruns unless such ovemms are due to
extensions of work requested by the City or because of circumstances not within our control. In these
situations,we would discuss the condition with management prior to incurring any additional time.
It is our desire to closely control audit time and fees. This is best accomplished by good communication
with your personnel during the planning phase of the audit. This allows us to jointly determine
requirements,assign tasks,and minimize overlapping and duplicative work.
Tax Services:
As requested,Deloitte&Touche will calculate the arbitrage rebate amount,if any,and will issue an
arbitrage rebate report for the following bond issues with the following estimated fees:
Bond issue Estimate
$13,400,000 General Obligation Improvement
Bonds,Series 1988A $1,000-$1,200
$9,235,000 General Obligation Improvement
Bonds,Series 1989A $1,000-$1,200
$9,300,000 General Obligation-Revenue
Water System Bonds,Series 1990A $1,000-$1,200
$5,250,000 General Obligation Improvement
Bonds,Series 1990B $1,000-$1,200
$1,220,000 General Obligation Refunding
Improvement Bonds,Series 1990D $400
$3,290,000 General Obligation Improvement
Refunding Bonds,Series 1991A $0-$400
$2,440,000 General Obligation Park and Recreation
Refunding Bonds,Series 1991B $0-$400
$600,000 General Obligation Equipment Certificate
of Indebtedness $400
The Honorable Mayor and
Members of the City Council
November 18, 1991
Page 5
Our fees for tax services are based on our best estimate of the charges you will incur provided we receive
complete information from you. Any research that may be required during the course of our engagement
will be billed separately. You will be notified in advance if we think it is necessary to research an issue.
Any additional charges will be billed at our usual standard rates.
In addition,in connection with our audit of the City's 1991 financial statements,we will perform certain
procedures (e.g.,inquiries)to ascertain that no significant changes on the arbitrage rebate status exists for
the following bonds:
• $1,850,000 General Obligation Facilities Bonds,Series 1988B
• $290,000 General Obligation Equipment Certificates of Indebtedness Bonds,Series 1989B
• $250,000 General Obligation Equipment Certificates of Indebtedness,Series 1990C
* * * * *
We appreciate the opportunity to continue to provide professional services to the City.
If the above terms are acceptable to you and the services outlined are in accordance with your
understanding,please sign the copy of this letter and return it to us.
If you have any questions,please call Mr.Jeff Radunz at 375-5546.
Yours truly,
Accepted on behalf of the City Council by:
Signature
Date
Agenda Information Memo
December 17, 1991 City Council Meeting
1992 SPECIAL REVENUE FUND BUDGETS
C. Approve Special Revenue Fund Budgets—Included in the City's fial budget document
are budgets for the City's special revenue funds. Enclosed on pageshrough&3re the
proposed 1992 budgets for the six(6) special revenue funds currently being used by the City.
Also included on the budget page is a short explanation as to the purpose of each fund.
As a part of this approval, staff is requesting that the City Council authorize the closing of
the senior housing fund and the transfer of the remaining assets to the 1980 single family
mortgage revenue bond redemption fund. The source of funding is the same; however, the
designated use has changed and the new fund designation would be appropriate.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1992 special revenue
fund budgets and the transfer of assets from the senior housing fund to the 1980 single
family mortgage revenue bond redemption fund.
13 Housing Revenue Bonds Fund
This fund is used to account for the proceeds of the annual fee equal to 1/8 of 1% of the
outstanding principal balance of the revenue bonds or obligations issued to finance
multi-family housing developments. Annual expenditures are for payment to the Dakota
County HRA for monitoring rent restrictions. Per current policy, the fund will be used
to finance future housing-related developments within the City.
1989 1990 1991 1992
Actual Actual $udget $udget.
Revenues:
Housing Bond Fees $86,689 $61,313 $60,000 $60,000
Interest on Investments 12.950 18.642 15.000 20.000
Total Revenues $99,639 $79,955 $75,000 $80,000
Expenditures:
Monitoring Fee S 0 S 3.424 S 2.400 S 2.400
Total Expenditures $ 0 $3,424 $ 2,400 $ 2,400
Excess of Revenues
over Expenditures $99,639 $76,531 $72,600 $77,600
14 Fines and Forfeits Fund
This fund was created in 1989 to account for money received from the court system and
restricted to police operations. It is expected that transfers will be made from this
fund to the General Fund where eligible expenditures are made.
1989 1990 1991 1992
Actual Actual $ud&et Budget
Revenue:
Fines & Forfeits $5,974 $43,663 $10,000 $10,000
Interest on Investments 133 2.690 500 1.000
Total $6,107 $46,353 $10,500 $11,000
Expenditures:
Transfers 1____11 S9.237 S10.500 S11.000
Total $ 0 $9,237 $10,500 $11,000
Excess Revenues over Expenditures $6,107 $37,116 $ 0 $ 0
\L.°1
15 Single Family Mortgage Revenue Bond Redemption}
This fund was established in 1991 to account for proceeds received in the restructuring
of the bond redemption of the 1980 Single Family Mortgage Revenue Bond program. This
fund also received the remaining balance of approximately $90,000 from the Senior Housing
Fund which was closed in 1991. Use of this money will be determined by City Council
policy.
1991 1992
estimate $udget
Mortgage Bond Residuals $824,170 $ 0
Transfer 90,000 0
Interest on Investments 12.000 S50.000
Total Revenues $926,170 $50,000
Expenditures 0 0
Excess of Revenues over Expenditures $926,170 $50,000
16 Housing and Redevelopment Authority Fund
This fund was established to account for the tax increment financing proceeds and
expenditures for the Cinnamon Ridge Apartments interest rate reduction program.
1989 1990 1991 1992
Actual Actual $udaet $udset
Revenues:
Property Taxes $183,389 $144,230 $160,000 $150,000
Interest on Investments 705 1.632 100 500
Total Revenues $184,094 $145,862 $160,100 $150,500
Expenditures:
Payments to Bond Trustee $170.332 S161.985 S160.000 S150.000
Total Expenditures $170,332 $161,985 $160,000 $150,000
Excess (Deficiency) of Revenues
over Expenditures $ 13,762 ($16,123) $ 100 $ 500
17 Recycling
The Recycling Fund was created in 1989 to account for the implementation and ongoing
operation of the City's recycling program. All grant funds and related revenue and
expenditures are consolidated into this fund to allow proper accounting and reporting for
the program.
1989 1990 1991 1992
Actual Waal Amign Ambut
Revenues and Other Funding Sources:,
3358 Solid Waste Abatement Grant $249,600 $139,812 $281,800 $41,160
3810 Interest on Investments 0 6,526 0 0
3880 Other Revenue 30 20 0 0
3980 Transfers In _______Q _Q 17.300 12.000
$249,630 $146,358 $299,100 $53,160
Expenditures
4215 Reference Material $ 21 $ 14 $ 100 $ 200
4220 Operating Supplies - General 329 23 200 200
4330 Postage 1,438 2,570 10,000 3,410
4337 Personal Auto/Parking 294 406 300 200
4340 General Advertising 495 2,531 10,000 2,960
4350 General Printing and Binding 7,152 4,334 10,000 8,030
4396 Building Rental 10,148 2,024 2,000 7,000
4411 Conference and Schools 175 447 500 300
4412 Local Meeting Expense 485 628 900 750
4414 Dues and Subscriptions 191 95 200 120
4421 Recycling Awards 4,200 5,200 0 0
4426 Interest Expense 2,876 0 0 0
4450 Other Contractual Services 71,575 116,614 168,900 29,990
4570 Other Equipment 141.120 743 96.000, _____2
$240,499 $135,629 $299,100. $53,160
Excess of Revenues over Expenditures $ 9,131 $ 10,729 $ 0 $ 0
•
96 Cable TV Franchise Fees Fund
This fund was established to account for franchise fees paid to the City from North
Central Cable, Inc. The money is restricted for cable television related activities,
primarily the City's share of the funding of the Burnsville/Eagan Cable Communications
Commission.
1989 1990 1991 1992
Actual Actual Budget Budget
Revenues:
Cable TV Franchise Fees $123,298 $145,766 $160,000 $200,000
Interest on Investments 12.163 20.081 12.000 15.000.
Total Revenues $135,461 $165,847 $172,000 $215,000
Expenditures:
Burnsville/Eagan Cable
Communications Commission $ 36,903 $ 46,296 $ 50,000 $ 87,190
Transfer to Other Funds 6.064 4.142 60.000 15.860
Total Expenditures $ 42,967 $ 50,438 $110,000 $103,050
Excess Revenues over Expenditures $ 92,494 $115,409 $ 62,000 $111,950
Agenda Information Memo
December 17, 1991 City Council Meeting
CIGARETTE LICENSE RENEWALS
D. Renewal,Cigarette Licenses—Eagan City Code requires licensing of all cigarette vendors
on at least an annual basis. The Council will recall that certain ordinance amendments were
processed with respect to cigarette licensing in the fall of 1991. All vendors will be subject
to the ordinance as amended with approval of these license renewals. For a list of the
vendors whose applications are in ord r for consideration at this time, please refer to the
.?
list enclosed on pages -throughP,
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the cigarette license
renewals as presented.
CITY OF EAGAN
1992 CIGARETTE LICENSE RENEWALS
# OF OVER
LOCATION VENDOR MACH. COIN BR
BROOKS SUPERETTE #43 GATEWAY FOODS, INC. 1
3390 Coachman Rd.
BROWN TANK NORTH COUNTRY VENDING 1
2875 Hwy. 55
CARBONE'S PIZZERIA DAVID CARBONE 1
1665 Yankee Doodle Rd.
CASPERS CHEROKEE SIRLOIN ROOM, EAGAN RICHARD CASPER 1
4625 Nicols Rd.
CEDAR CLIFF AMOCO ROBERT SCHLANGEN 1
4600 Slater Rd.
CEDARVALE LANES D.V.M., INC. 1
3883 Beau d'Rue Dr.
CEDARVALE SINCLAIR BRADCO AUTOMOTIVE INC. 1
3946 Nicols Rd.
CHEERS WINE & SPIRITS DANIEL J. HERBST 1
1970 Rahncliff Ct.
CUB FOODS SUPER VALU STORES, INC. 1
1940 Cliff Lake Rd.
DIAMOND T RANCH JERRY THOMAS 1
4889 Pilot Knob Rd.
DOUBLETREE CLUB HOTEL THEISEN VENDING 1
2700 Pilot Knob Rd.
DOUGHERTY'S MN VALLEY VENDING 1
1312 Town Centre Dr.
DUCKWOOD 66 PHILLIPS 66 CO. 1
3575 Pilot Knob Rd.
EAGAN E-Z STOP CROWN COCO INC. 1
4195 Nicols Rd.
EAGAN AMOCO SO. FRANCE LTD, INC. 1
4205 Nicols Rd.
FINA SERVE #590 FINA SERVE, INC. 1
4250 Lexington Ave.
FINA SERVE #576 1
3150 Dodd Rd.
FINA SERVE #594 1
1286 Lone Oak Rd.
GREAT NORTHERN SPIRITS PERRIER & ASSOC. INC. 1
1960 Cliff Lake Rd. d
HOLIDAY STATIONSTORE #232 HOLIDAY COMPANIES 1
4595 Nicols Rd.
HOLIDAY STATIONSTORE #247 1
3615 Pilot Knob Rd.
J. DOOLITTLES AMERICAN AMUSEMENT ARCADES 1
2140 Cliff Rd.
KENNY'S LIQUOR KENNY'S ENTERPRISES, INC. 1
1444 Yankee Doodle Rd.
KRAFT AMERICAN MN VIKING FOOD SERVICE 1
2864 Eagandale Blvd.
LANXANG ORIENTAL GROCERY THANOM KEOHAVONG 1
3904 Beau D'Rue Dr.
LIQUOR SHOPPE RALPH MAGNUSON 1
4250 Lexington Ave.
LOST SPUR COUNTRY CLUB HAROLD F. AWE CO., INC. 2
2750 Hwy. 13
MGM LIQUOR WAREHOUSE/SPIRITS OF EAGAN JOHN W. TESLAW 1
4182 Pilot Knob Rd.
PDQ #287 PDQ FOOD STORES OF MN, INC. 1
1969 Silver Bell Rd.
PDQ #214 1
4198 Pilot Knob Rd.
RAINBOW FOODS GATEWAY FOODS, INC. 1
1276 Town Centre Dr.
SNYDER DRUG STORE #32 SNYDER DRUG STORES, INC. 1
3914 Sibley Mem. Hwy.
SNYDER DRUG STORE #61 1
1565 Cliff Rd.
STARKS SALOON GARY STARKS 2
3125 Dodd Rd.
SUPERAMERICA #4049 SUPERAMERICA GROUP, INC. 1
4200 E. Hwy. 13
SUPERAMERICA #4182 1
1406 Yankee Doodle Rd.
SUPERAMERICA #4335 1
1379 Town Centre Dr.
TARGET TARGET STORES 1
2000 Cliff Lake Rd.
TEXACO SUPERSTORE YOCUM OIL CO. 1
1579 Cliff Rd.
a
3
Agenda Information Memo
December 17, 1991 City Council Meeting
REFUSE HAULER LICENSE RENEWALS
E. Renewal,Refuse Hauler Licenses--City Code requires that refuse haulers wi the City
of Eagan be licensed on at least an annual basis. The list enclosed on page a indicates
those haulers whose applications are in order for consideration for the Council by 1992.
Those denoted by "(comm)" are applying for commercial hauling licenses only. All other
haulers are applying for residential or combination licenses. Such haulers are also required
by City Code to assure that recycling services are available to all residential properties that
they serve. Other license requirements relative to these applications are included in City
Code Chapter 6.37.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1992 refuse hauler
license renewals as presented.
a�
TOM THUMB #166 TOM THUMB FOOD MARKETS, INC. 1
1446 Yankee Doodle Rd.
TOM THUMB #273 1
1815 Diffley Rd.
TOM THUMB #259 1
2125 Cliff Rd.
TOTAL PETROLEUM TOTAL PETROLEUM, INC. 1
4206 Nicols Rd.
VALLEY LOUNGE D.V.M., INC. 1
3385 Hwy. 13
WALGREENS WALGREEN CO. 1
1278 Town Centre Dr.
YANKEE SQUARE AMOCO P.F. INC. 1
1424 Yankee Doodle Rd.
CITY OF EAGAN
1992 REFUSE HAULERS LICENSE RENEWALS
1. Aagard Environmental 10. Nitti Disposal Inc. (comm)
875 N. Prior Ave. 3291 Terminal Dr.
St. Paul, MN 55104 Eagan, MN 55121
645-1388 451-1421
2 . Action Disposal (comm) 11. Northern Disposal, Inc. (comm)
4325 E. 66th Street 5200 Willson Rd, Ste 112
Inver Grove Hts. , MN 55076 Minneapolis, MN 55424
455-8634 920-4052
(Browning-Ferris)
3 . Bloomington Sanitation 12. Ken Oehrlein Sanitation (comm)
9813 Flying Cloud Drive 1811 Century Ave.
Eden Prairie, MN 55344 Newport, MN 55055
941-5174 459-0120
(Woodlake San. /BFI)
4 . Buckingham, Inc. (comm) 13 . Poor Richard's Inc.
12444 Hwy 13 400 Whitall St.
Savage, MN 55378 St. Paul, MN 55101
890-6441 776-2323
5. City Clean-Up (comm) 14. Quality Waste Control
William Kreitz 1901 West 144th St.
2841 Burnside Ave. Burnsville, MN 55337
Eagan, MN 55121 435-3454
454-6768
6. Dicks' Sanitation Service (comm) 15. Roadway Rubbish/Eagan Sanit.
21338 Dodd Blvd 2400 Dodd Road
Lakeville, MN 55044 Mendota Hts. , MN 55120
469-2239 454-7152
7. Knutson Rubbish Service 16. Triangle Services
15120 Chippendale Ave 1881 Lexington Ave.
Rosemount, MN 55068 Mendota Hts. , MN 55118
423-2294 454-1848
8. Mendota Heights Rubbish 17. Ver-Tech, Inc.
20700 Donnelly Ave. E. 2892 Vicksburg Lane
Farmington, MN 55024 Plymouth, MN 55447
437-6786 588-2590
9. Mike's Disposal & Recycling 18. Waste Management
19784 Kenrick Ave. 12448 Pennsylvania Ave. S.
Lakeville, MN 55044 Savage, MN 55378
469- 2833 890-1100
19. Wildwood Sanitation (comm)
Box 176
Newport, MN 55055
459-7926
4::2(42
Agenda Information Memo
December 17, 1991 City Council Meeting
PET SHOP LICENSE RENEWALS
F. Renewal, Pet Shop Licenses--City Code requires pet shops operatipg within the City of
Eagan be licensed on at least an annual basis. Enclosed on pages I through 3)is a
memorandum from the Finance Department covering inspections of the above-referenced
facilities which have applied for licensing in 1992. Staff has identified no reason to deny the
applications at this time.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the pet shop licenses for
Heartland Pets and Town Centre Pets as presented subject to the payment of a $100 license
fee.
December 10, 1991
TO: CITY ADMINISTRATOR HEDGES
FROM: ADMINISTRATIVE ASSISTANT WITT
RE: PET SHOP LICENSING - 1992
Heartland Pets and Town Centre Pets have been inspected by
Animal Control personnel and found to be in compliance with
City Code.
Please approve subject to payment of the $100 license fee.
O'q
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122-1897
PET SHOP LICENSING
PET SHOP is for the purpose of selling live dogs, cats, monkeys,
hamsters, parrots, fish or other small animals. Pet shops are
permitted in commercial zones only. A LICENSE IS REQUIRED.
LICENSING REGULATIONS:
Floor is constructed of non-absorbent/non-adsorbent material.
X Floors are clean, sanitary and in good repair.
Walls and ceilings are clean, sanitary and in good repair.
Animal housing is of metal, glass, durable plastic or other
Xdurable material.
XAnimal housing is clean, sanitary and in good repair.
Animal housing is sized sufficiently for humane confinement.
>< Rooms containing animals are illuminated at least 8 hours a
day with sufficient lighting to permit routine cleaning and
inspections.
Rooms mechanically ventilated for air exchange. Room
temperatures do not endanger animals' health.
_Z Odors and organisms do not enter adjacent businesses.
Replacement air preheated so as not endanger health of
animals.
24)..‹ Utensils used in food preparation and feeding are clean,
sanitary and in good repair.
All animals are kept within the enclosed building.
x All animals subject to distemper and infectious hepatitis have
proof of innoculation prior to delivery to pet shop by
licensed Minnesota veternarian. Monkeys must have proof of
annual tuberculin test.
There is a separate room for storing janitorial supplies and
equipment. Janitor's room has sink with hot and cold running
water. *
/ --(aorl I M
4727-6-4
/tyk
O� /mot ✓ .� \ i
Inspected By A ' Date:
(9 11.91
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122-1897
PET SHOP LICENSING
PET SHOP is for the purpose of selling live dogs, cats, monkeys,
hamsters, parrots, fish or other small animals. Pet shops are
permitted in commercial zones only. A LICENSE IS REQUIRED.
LICENSING REGULATIONS:
Floor is constructed of non-absorbent/non-adsorbent material.
X Floors are clean, sanitary and in good repair.
Walls and ceilings are clean, sanitary and in good repair.
Animal housing is of metal, glass, durable plastic or other
durable material.
xAnimal housing is clean, sanitary and in good repair.
Animal housing is sized sufficiently for humane confinement.
Rooms containing animals are illuminated at least 8 hours a
day with sufficient lighting to permit routine cleaning and
inspections.
Rooms mechanically ventilated for air exchange. Room
temperatures do not endanger animals' health.
Odors and organisms do not enter adjacent businesses.
. Replacement air preheated so as not endanger health of
animals.
Utensils used in food preparation and feeding are clean,
c / sanitary and in good repair.
l� All animals are kept within the enclosed building.
7C All animals subject to distemper and infectious hepatitis have
proof of innoculation prior to delivery to pet shop by
licensed Minnesota veternarian. Monkeys must have proof of
annual tuberculin test.
Z, There is a separate room for storing janitorial supplies and
equipment. Janitor's room has sink with hot and cold running
water.
A _ i - .-1ri • c$i - //
/-oC ! /
Inspected By ��,/.. Date: /SW , .0 !
V 11.91
Agenda Information Memo
December 17, 1991 City Council Meeting
TREE MAINTENANCE CONTRACTOR LICENSE RENEWALS
G. Renewal, Tree Maintenance Contractors Licenses—City Code requires that tree
maintenance contractors operating within the City of Eagan be licensed on at least an
annual basis. Enclosed on pag is a memorandum from the Finance Department listing
those firms whose applications are in order for renewal at this time.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the license renewals for tree
maintenance contractors as presented subject to completion of the application, submittal of
the required documentation and the $25 license fee.
3 t
RE: TREE MAINTENANCE CONTRACTOR LICENSE - 1992
The following tree contractors have licenses for 1991 and are
in the process of submitting renewal applications .
Ark Tree Service Hastings, MN
Henning & Rohde Associates Eagan, MN
S & S Tree Specialists Inver Grove Heights, MN
Gary Amundsen Tree Removal Eagan, MN
Please approve the license renewals subject to completing
the application, submitting required documentation and paying.
the $25.00 license fee.
•
Agenda Information Memo
December 17, 1991 City Council Meeting
OFF-SALE BEER LICENSE/TOM THUMB/CHANGE OF ADDRESS
H. License, Off-Sale Beer, Tom Thumb #273, Change of Address from 4130 Blackhawk
Road to 1815 Diffley Road--An application has been received of Tom Thumb Corporation
for the relocation of an off-sale beer license from a facility which they are closing at 4130
Blackhawk Road to a facility which is being constructed at 1815 Diffley Road. Both
facilities are located in the Blackhawk Plaza Shopping Center. There have been no changes
in the management of the facility, but it is necessary to approve the license for the new
location. The Police Department has identified no reasons to deny this license for this
manager at the previous location. For additional information with respect to this
application, please refer to the application documents which are enclosed in your packets
without page number.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve an off-sale beer license for
Tom Thumb #273, for which the address is changing from 4130 Blackhawk Road to 1815
Diffley Road as presented.
BID AWARD/FLUSHER TRUCK
I. Receive Bids/Award Contract, Flusher Truck--At its meeting of November 7, 1991, the
City Council approved specifications and authorized advertisement for bids for the above-
referenced piece of equipment to replace the City's current flusher unit. Bids were received
and opened at 10:00 a.m. on November 27. For additional information with respect to thi
item, please refer to the Park Department staff report which is enclosed on pages3
through)/for your review. Please note in the bid tabulation, there are two different types
of truck chassis. For reasons outlined in the memorandum, including warranty and cab
features, staff is recommending acceptance of the low bid on the Volvo FE42 unit as bid by
Ruffridge-Johnson, Inc. in the amount of $73,720.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids and award the
contract for the flusher truck to Ruffridge-Johnson, Inc. for the Volvo chassis unit as
presented.
33
MEMO TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: DECEMBER 10, 1991
SUBJECT: BIDS FOR REPLACEMENT OF UNIT #312 - FLUSHER TRUCK
BACKGROUND
As you will recall, the approved 1992 Equipment Certificates List
included a replacement for unit #312, the City's 1975 single axle
flusher truck.
In response to this, staff conducted extensive research concerning
the specific operational and maintenance needs of not only the
Parks Maintenance Division, but the Utility and Street Maintenance
Divisions, as well. Included in the City's investigation was an
exhaustive review of available cab/chassis manufacturers and
equipment suppliers capable of building a flusher truck to meet the
City's requirements. From this evaluation, a final series of
specifications were written and forwarded to your office for
processing through the City Council.
On November 7 , 1991, the City Council approved the truck
specifications and authorized staff to proceed with advertising for
bids. To ensure that competitive bids were received,
specifications were mailed to area representatives of the two major
flusher truck manufacturers in the United States (Etnyre and
Roscoe) . Invitations for bid were also sent to product
representatives in adjoining sales regions.
BIDS RECEIVED
Bids were received and opened at 10:00 a.m. on November 27th. Four
bids were received from two companies, and one "no bid" was
received from Miller, Bradford, and Risberg in Eau Claire,
Wisconsin. None of the other bid holders responded. A copy of the
bid tabulation is attached for your review.
The bids received were in the following combinations:
1
3
Cab/
Flusher Chassis Base Bid
Bidder Mfr. Mfr. With Trade
MacQueen Equipment, Inc. Etnyre Volvo FE42 $73,906.00
MacQueen Equipment, Inc. Etnyre Ford CF8000 71,014.00
Ruffridge-Johnson, Inc. Etnyre Volvo FE42 73,720.00
Ruffridge-Johnson, Inc. Etnyre Ford CF8000 70,828.00 '
As you can see, the bids were extremely close with Ruffridge
Johnson, Inc. being just $186. 00 below MacQueen Equipment Co. Inc. ,
with either truck combination. Because Ruffridge-Johnson meets
City specifications they are, consequently, the lowest qualified
bidder.
ISSUES
After tallying the bids, two major issues were discussed by staff.
The first issue was whether to accept the Ford or the Volvo
cab/chassis. While the Ford chassis is low bid by $2, 892 the Volvo
has several unique advantages that justify the additional cost.
The first advantage is the Volvo engine warranty. Volvo uses a
Caterpillar engine, with a five year/100, 000 mile warranty, and
Ford offers a two year unlimited mileage engine warranty. Since it
is highly unlikely that this vehicle will accumulate 100, 000 miles
in five years, the Volvo warranty clearly represents the best value
for the City. (It should be noted that all components of the Volvo
truck, with the exception of the cab box, are manufactured in the
U.S. , and the truck is assembled in the U.S. )
While the warranty is an easily understood benefit, there are
several additional reasons why the Volvo is the preferred truck for
its intended use. Most notable is the increased visibility
afforded the driver. During the City's evaluation, maintenance
staff test drove the Ford and the Volvo, and found that the forward
and side visibility was far better in the Volvo. This is an
especially important factor when flooding hockey rinks, where the
clearance of hockey boards is critical.
Another distinct safety advantage is the step system to enter the
cab. The Volvo has offset and lighted steps, whereas the Ford has
traditional stacked and unlighted steps. When considering that one
of the primary uses of the tanker is for flooding skating rinks,
the importance of this aspect is further magnified. Typically,
base flooding is done at night, and the drivers are dressed for the
elements including heavy winter boots. Since the drivers climb in
2
and out of the cab over forty times in an 8 hour shift, the offset
lighted steps are a measurable safety feature.
Additionally,the Volvo would be equipped with an air suspension
seat, which is not available with the Ford cab. Here again, the
maintenance personnel are frequently using these trucks for their
full shift, and overtime hours are often worked during the base
flooding operations. A comfortable, adjustable seat is obviously
critical to minimize fatigue in these cases. One final benefit is
the two sided galvanized steel cab that is standard with the Volvo,
but not available on the Ford. This feature alone should greatly
extend the life of the cab and truck and reduce overall long-term
maintenance costs.
The second issue was whether to accept the proposed trade-in for
existing unit #312. Frankly, staff were pleasantly surprised at the
high trade-in allowance of $11, 200 from Ruffridge-Johnson, and felt
it would be in the City's best interest to accept it as part of the
total bid. This conclusion was further substantiated by Tom
Streefland, Eagan's Chief Mechanic, and by Richie Brothers
Auctioneers who recently sold two tandem tanker trucks for
$2, 000. 00 and $2 , 500. 00 (a 1972 International flusher and a 1968
Mack flusher) . Moreover, it was also learned that the City of
Golden Valley accepted a trade-in of $ 10, 500 for a 1976 Chevrolet
flusher when it purchased a new truck earlier this year. In light
of these figures, the trade-in of $11, 200.00 appears to be a good
value and it's acceptance by the City is recommended by staff.
RECOMMENDATION
After evaluating the bids of the different truck manufacturers
along with the maintenance management team, it is my recommendation
that the bid be awarded to Ruffridge-Johnson Equipment Company,
Inc. , in the amount of $73,720.00, for acquisition of the Volvo
FE42 cab/chassis equipped with a Roscoe flusher as per the City's
specifications. It should be noted that this is not only well
below the $80, 000 allocated for this purchase, but that the City
will be receiving a quality vehicle that will be serviceable for
many years to come.
Ken Vraa
Director of Parks and Recreation
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Agenda Information Memo
December 17, 1991 City Council Meeting
POLICE MUTUAL AID AGREEMENT
J. Agreement,Mutual Aid for Use of Police Personnel and Equipment—Consideration is in
order for the 1992 mutual aid agreement for use of police personnel and equipment by and
between law enforcement agencies within Dakota County. For additional information with
respect to this item, please refer to the Police Department staff report which is enclosed on
pages _through _ for your review. The report covers the subject mutual aid agreement
on pages _ through _. In addition to the agreement itself, the memorandum notes that
it is necessary under the existing agreement to notify all parties of the City's intent to cancel
the existing agreement in order to institute the new one. In that regard, the Police
Department has outlined a resolution as a part of the memorandum which will accomplish
both the cancellation of the existing contract and the authorization for execution of the new
one. This resolution will be reformatted for signature by the Mayor and City Clerk.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the resolution canceling the
existing mutual aid agreement for police personnel and equipment and execute the new
mutual aid agreement for 1992 as presented.
police department
PATRICK J.
_ GEAGAN
Chief of Police
KENNETH
ANN City of aagan .. Captain
3830 Pilot Knob Road THOMAS EGAN
Eagan,Minnesota 55122 Mayor
Phone: (612)454-3900
FAX: (612)454-0718 D PAMELA MCCREAON
TIM PAWLENTY
THEODORE WACHTER
Councii Members
December 5, 1991
THOMAS HEDGES
City Administrator
EUGENE VAN OVERBEKE
TO: TOM HEDGES, CITY ADMINISTRATOR City Clerk
FROM: PAT GEAGAN, CHIEF OF POLICE
SUBJECT: MUTUAL AID RATIFICATION FOR THE USE OF POLICE PERSONNEL
AND EQUIPMENT.
The Dakota County Chief' s of Police Association recently requested
that the agreement between Dakota County and municipalities for
joint and cooperative use of police personnel and equipment (Mutual
Aid Agreement) be reviewed and updated. This agreement is separate
from a similar Mutual Aid Agreement entered into in 1985 by the
City of Eagan, the Dakota County Sheriff's Office and several
cities within the County and Metropolitan Airports Commission. The
current Mutual Aid Agreement between the City and participating
Cities requires clarification of issues of control of Law
Enforcement Officers who have been dispatched to a governmental
unit requesting assistance. Before a new agreement is executed, it
is necessary to cancel the current one. In order to do so, the
City must provide written notice of this intention to all
governmental units that are parties to this contract.
The Eagan Police Department is requesting that the Eagan City
Council adopt the following proposed resolution authorizing the
appropriate city officials to notify, in writing, all other
governmental units that are party to the current Mutual Aid
Contract, of the City's intention to cancel this contract and
authorizing the execution of the new Mutual Aid Agreement, of the
City's intention to cancel this contract and authorizing the
execution of a new Mutual Aid Agreement among the City, County and
participating Cities:
Whereas, Minnesota Statute 471.59, known as the Joint Powers
Act, authorizes two or more governmental units to enter into
an agreement to jointly or cooperatively exercise any power
common to the contracting parties or any similar powers; and
Whereas, the City of Eagan previously entered into a Mutual
Aid Agreement with several cities and Dakota County to furnish
Law Enforcement Services to one another in the event of an
emergency; and
THE LONE OAK TREE...THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY
Equal Opportunity/ ' a • e Action Employer
Page 2
Whereas, the City of Eagan wishes to enter into a new Mutual
Aid Agreement with the County and Cities to furnish such
services in the event of a disaster, emergency or other
situation which may occur for which outside Law Enforcement
assistance is needed.
Now, Therefore Be It Resolved, that the appropriate city
official is authorized to notify, in writing, each of the
governmental units that are parties to the current agreement
between the City of Eagan, Dakota County and municipalities
for joint and cooperative use of police personnel and
equipment of the City's intent to withdraw from this
agreement;
Be It Further Resolved, that the appropriate city official is
authorized to enter into a new Mutual Aid Agreement between
the City of Eagan, Dakota County and municipalities for the
joint and cooperative use of police personnel and equipment in
the event of an emergency, disaster or other situation that
may occur for which outside assistance is needed.
The attached Mutual Aid Agreement was revised by the Dakota County
Attorney' s Office and reviewed by the Sheriff and Dakota County
Chief ' s of Police. I have reviewed this document and recommend
that our City formally ratify it.
After it is signed by the Mayor and City Clerk, please return it to
me, so I can make the proper distribution.
NI
Patrick J. l ag n
Chief of Po ice
PJG: lb
Attachment
FINAL COPY
AGREEMENT BETWEEN DAKOTA COUNTY AND MUNICIPALITIES
FOR JOINT AND COOPERATIVE
USE OF POLICE PERSONNEL AND EQUIPMENT
The undersigned desire to be prepared to deal adequately with
flood, natural disaster, civil disturbance and other exigent
situations occurring within their respective borders; and in order
to ensure that such preparations are adequate to protect the lives
and property of the people of their respective communities it is
hereby found to be necessary that the parties hereto agree to
furnish assistance to each other in the event of such emergency.
This Agreement between Dakota County, Minnesota, a Minnesota
municipal corporation, acting by and through the Dakota County
Sheriff, ("the County") , and the undersigned municipalities, acting
by and through their respective Chiefs of Police, provides that in
consideration of the mutual promises and agreements stated herein
and pursuant to the provision of Minnesota Statutes Chapter 471.59,
the undersigned hereby contract with each other for the joint
exercise of their police powers upon the following terms:
1. Assistance will be requested under this Agreement by the
head of the law enforcement agency of any of the parties to this
Agreement. "Head of the law enforcement agency" means the County
Sheriff or the Chief of Police of any of the cities who are parties
to this Agreement or their designee. In the event there occurs
within the boundaries of any of the undersigned contracting
governmental units, a disaster, emergency, or other situation which,
- in the opinion of the head of the law enforcement agency of such
jurisdiction (hereinafter the "requesting agency") , cannot be
adequately dealt with by the requesting agency, the head of the law
Page 1
enforcement agency of the requesting agency may, in his discretion,
call upon the head of the law enforcement agency of the governmental
unit from which assistance is sought (hereinafter the "assisting
agency") to furnish law enforcement services to the requesting
agency and to request for such purpose, personnel, equipment and
supplies of the assisting agency.
2. Upon request of the head of law enforcement agency of the
requesting agency, the head of the law enforcement agency of the
assisting agency shall, if resources permit, authorize and direct
the law enforcement officers or other law enforcement personnel of
the assisting agency to go to the assistance of the requesting
agency with such equipment and supplies of the municipality as are
available.
3 . It is the express understanding of all the parties hereto
that the first and foremost priority of the law enforcement forces
of all the jurisdictions is to maintain law and order and provide
police protection within their respective jurisdictions. It is
therefore expressly understood that the assistance contracted for by
this Agreement shall be provided only if the assisting agencies can
provide such assistance without unduly jeopardizing the law and
order or police protection within their respective jurisdiction.
4. If at any time while the law enforcement personnel of one
party are giving assistance to the law enforcement personnel of the
other party it becomes apparent that the law and order and police
protection of the assisting agency is jeopardized, such personnel
may immediately terminate the giving of such assistance and return
to their jurisdiction.
Page 2
4)-
5. The officers and forces of the assisting agency shall
remain under the control of said assisting agency and shall be paid
by the assisting agency just as if performing their regular duties
within the jurisdiction of the assisting agency. However, such
officers shall operate under the tactical direction of the head of
the law enforcement agency, or his designee, of the requesting
agency for purposes of the emergency, investigation or other
circumstance giving rise to a request for assistance under this
Agreement.
6. The senior law enforcement officer, then on duty of the
requesting agency will designate which radio channel will be used by
personnel during the period in which assistance is provided.
7. It is expressly understood and agreed that the law
enforcement officers who respond to a request for assistance by the
law enforcement officer of the other party shall follow the orders
and commands of the senior law enforcement officer then on duty of
the requesting agency during the time .such assistance is being
given.
8. The Joint Exercise of Powers Act entitles officers to the
same authority they have in their own jurisdiction when assisting
another agency under the authority of this Agreement. The senior
law enforcement officer on duty with the requesting agency may
assign personnel from the assisting agency to any appropriate
duties, including, but not limited to, effecting arrest,
transporting prisoners, processing prisoners, and staffing temporary
detention facilities.
9. The assisting agency shall be responsible for its own
personnel, equipment and supplies and the requesting agency shall
1 Page 3
not be held liable for any injuries to personnel or damage to
equipment of said assisting agency, nor shall the requesting agency
be required to reimburse the assisting agency for supplies used,
except that the unused equipment and supplies shall be returned to
the assisting agency upon the termination of the assistance provided
hereunder.
10. The requesting agency shall not be responsible for any
injuries, losses or damages to persons or equipment/supplies due to
the acts of the employees or agents of the assisting agency, nor
shall the assisting agency be responsible for any injuries, losses
or damages to persons or equipment/supplies due to the acts of the
employees or agents of the requesting agency.
11. In case weather, road conditions or other circumstances are
such that in the discretion of the authority of the assisting
agency, equipment, personnel and supplies cannot be furnished to the
requesting agency with reasonable safety, the head of the law
enforcement agency of the assisting agency may refuse to authorize
and direct assistance to the requesting agency. Such determination
of the head of law enforcement agency of the assisting agency as to
what assistance shall be furnished and whether assistance shall be
withheld or withdrawn as provided herein, shall be final and .
conclusive.
12. It is expressly understood that none of the parties hereto
shall be in any way liable for any claim based upon a failure for
any reason of a law enforcement officer of one jurisdiction to
provide assistance when requested by a law enforcement officer of
another jurisdiction while providing services under this Agreement.
L( 17age 4
-T
13. This agreement is expressly intended to authorize requests
for assistance only in the situations outlined herein and nothing
herein shall be construed as authorizing requests by one party of
the other party for ongoing patrols and other routine activities not
associated with services provided hereunder.
14. This Agreement shall:
a. be effective ten (10) days after its approval and execution
by the County, one or more governmental units in Dakota County and
any additional governmental units in Dakota County may join
thereafter by executing a copy of this agreement and mailing a copy
of the same to each of the governmental units which previously
signed;
b. be for a term ending on December 31 of the year of
execution; and
c. continue in effect for continuing one year terms thereafter
until and unless cancelled by any governmental unit upon written
notice to all other governmental units; provided that such
cancellation shall (be) only apply to the cancelling governmental
units.
d. This Agreement may be cancelled by any municipality by
giving a written notice to the other parties addressed to their
authority 60 days in advance of the date of intended discontinuance
or termination.
Lk< Page 5
IN WITNESS WHEREOF, the parties have executed this Agreement on
the dates indicated below.
Approved as to form: COUNTY OF DAKOTA
Assistant County Attorney/Date By
Michael E. Turner, Chairman
Approved as to execution: Board of Commissioners
Date of Signature
Assistant County Attorney/Date
Attest
Approved by Dakota County Board Norma Marsh, Auditor
Resolution No. Date of Signature
Rod Boyd
Dakota County Sheriff
Date of Signature
APPROVED AS TO FORM CITY OF APPLE VALLEY, MINNESOTA
City Attorney Mayor
Clerk
Chief of Police
APPROVED AS TO FORM CITY OF BURNSVILLE, MINNESOTA
City Attorney Mayor
Clerk
Chief of Police
Page 6
4(4)
APPROVED AS TO FORM CITY OF EAGAN, MINNESOTA
City Attorney Mayor
Cler
Ch le of -. lupe
APPROVED AS TO FORM CITY OF FARMINGTON, KINNESOTA
City Attorney Mayor
Clerk
Chief of Police
APPROVED AS TO FORM CITY OF HASTINGS, MINNESOTA
City Attorney Mayor
Clerk
Chief of Police
APPROVED AS TO FORM CITY OF INVER GROVE HEIGHTS,
MINNESOTA
City Attorney Mayor
Clerk
Chief of Police
47\ Page 7
APPROVED AS TO FORM CITY OF LAKEVILLE, MINNESOTA
City Attorney Mayor
Clerk
Chief of Police
APPROVED AS TO FORM CITY OF MENDOTA HEIGHTS, MINNESOTA
City Attorney Mayor
Clerk
Chief of Police
APPROVED AS TO FORM CITY OF ROSEMOUNT, MINNESOTA
City Attorney Mayor
Clerk
Chief of Police
APPROVED AS TO FORM CITY OF SOUTH ST. PAUL, MINNESOTA
City Attorney Mayor
Clerk
Chief of Police
Page 8
APPROVED AS TO FORM CITY OF WEST ST. PAUL, MINNESOTA
City Attorney Mayor
Clerk
Chief of Police
C/K-91-233-a
GPage 9
•
Agenda Information Memo
December 17, 1991 City Council Meeting
CONT. 92-02, RECEIVE BIDS/AWARD CONTRACT
(LEXINGTON AVE. & BLACKHAWK COVE-
LIFT STATIONS),
K. Contract 92-02,Receive Bids/Award Contract(Lexington Avenue&Blackhawk Cove-
Lift Stations)--At 10:30 a.m. on Friday, December 13th, formal bids were received for the
reconstruction of the sanitary sewer lift station in Blackhawk Cove and the reconstruction
of the storm sewer lift on Lexington Avenue adjacent to the bulk mail center. Enclosed on
page * is a tabulation of the bids received with a comparison of the low bid to the
estimate contained on the feasibility report for these projects.
The staff and the consultant will perform an evaluation of the bids received and provide
additional comments as may be necessary pertaining to the status of the easement
acquisitions and any irregularities that may be discovered during the bid review.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids and award Contract
92-02 (Lexington Ave. &Blackhawk Cove-Lift Stations)to the lowest responsible bidder and
authorize the Mayor and City Clerk to execute all related documents and the acquisition of
easements through condemnation as necessary.
* This information will be distributed with the Administrative Packet.
{ V
Agenda Information Memo
December 17, 1991 City Council Meeting
CONT. 89-13, APPROVE CHANGE ORDER #10
CLIFF RD. WATER TREATMENT PLANT)
L. Contract 89-13, Approve Change Order #10, Cliff Road Water Treatment Plant)--
During the final months of the completion of this major water treatment plant facility, there
were numerous issues that had been identified through the process and needed to be
resolved to proceed with the completion. Subsequently, Change Order #10 was prepared
to incorporate 23 items which are explained by the Change Order prepared by the
consulting engineer contained on pages hrough s'f. The summation of all 23
items results in a net addition to the contract amount of $26,622.99 (.33%). These items
are the result of an extensive review and evaluation process by the Consultant Engineer,
Public Works Director, Superintendent of Utilities, and Special Consultant. Many have
been either reduced and/or eliminated through this process with the final list of items being
determined as necessary to provide a safe, efficient and fuc inal finis ed product in
accordance with the original intentions. Enclosed on pages , nthrough (r is a memo
explaining the rationale and/or necessity for each of these items. Additional information
will be provided as necessary.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve Change Order #10 to
Contract 89-13 (Cliff Road Water Treatment Plant) and authorize the Mayor and City Clerk
to execute all related documents.
Sc
CHANGE ORDER
DATE: November 15, 1991
PLACE: Eagan, Minnesota FILE NO: 49500
PROJECT: Cliff Road Water Treatment Facility
PROJECT NO. : 548; CONTRACT NO. : 89-13
CONTRACTOR: Penn-Co Construction, 1301 Corporate Dr, Ste 150, Eagan, MN 55121
BOND CO. : c/o Penn-Co
CHANGE ORDER NO. : 10
DESCRIPTION OF WORK:
Unit Est'd Total
Change Order Item Unit Price Quantity Amount
ITEM 1 - PROVIDE GREY COLORED FLOOR IN LIEU OF SPECIFIED CLEAR (W.R. #27)
A light grey colored floor sealer is to be applied as the second coat of sealer to all floors
originally scheduled to receive a second coat of clear sealer. The first primer coat and the
third coat of clear sealer will still be used. This change will save labor by not having to
match colors with the surrounding concrete surface. In addition, most of the stains
impregnated into the concrete floor surfaces during construction can simply be covered over.
W.R. #27 - NO CHARGE „ $0.00
ITEM 2 - PROVIDE MANHOLE SECTION FOR THE ALTITUDE VALVE MANHOLE (W.R. #30)
Provide a 3'3", 8' dia. , manhole section for the altitude valve manhole. This work is to
include gaskets.
W.R. #30 - LUMP SUM ADD - $1,865.00
ITEM 3 - PROVIDE FINISHED BRONZE DOWNSPOUT NOZZLE (W.R. 131),
Provide a 6" satin finished bronze downspout nozzle on the rain leader re-designed to be
terminated above grade near the northeast corner of the garage. Included in this request is
all work required to chip the rock-faced block smooth, secure the nozzle with a threaded pipe
adaptor, and caulk the joint between the vall and nozzle. The 6" PVC pipe stubbed through
the garage floor should be cut off below the floor surface and then covered with concrete.
W.R. #31 - LUMP SUM ADD $1,629.00
ITEM 4 - PROVIDE ADDITIONAL FUSED DISCONNECTS FOR 2 TRANSFORMERS (W.R. #32)
Modify the wiring for the 208Y/120 volt transformers and the associated panelboards as
described in Work Request #32, dated June 7, 1991.
1
W.R. #32 - LUMP SUM ADD $2,352.00
Page 1
4950000
9
CHANGE ORDER
DATE: November 15, 1991
PLACE: Eagan, Minnesota FILE NO: 49500
PROJECT: Cliff Road Water Treatment Facility
PROJECT NO. : 548; CONTRACT NO. : 89-13
CONTRACTOR: Penn-Co Construction, 1301 Corporate Dr, Ste 150, Eagan, MN 55121
BOND CO. : c/o Penn-Co
CHANGE ORDER NO. : 10
Unit Est'd Total
Change Order Item Unit Price Quantity Amount
ITEM 5 - RE-GRADE ALONG 10' DIP BETWEEN CLIFF RD VTP & CHES MAR DR (W.R. 128)
This work includes excavating a small drainage svale extending between the storm sewer inlet
that exists behind the backyard of the most southerly house on the vest side of Ches Mar
Drive to the west until the bottom of the Swale intersects with the existing grade.
W.R. 128 - LUMP SUM ADD $915.00
ITEM 6 - RELOCATE 30" RAW WATER LINE BEHIND THE RETAINING WALL (W.R. 129)
Provide extra pipe length necessary to relocate the 30" raw water line behind the retaining
wall.
W.R. 129 - LUMP SUM ADD , $546.99
ITEM 7 - ADD 2 LADDERS & 2 SETS OF GRAB BARS IN THE VALVE ROOM (W.R. /35)
Add two ladder details and two sets of 3 grab bars on the four access hatches in the Valve
Room (Room 303) . The ladders are to be installed near the access hatches to Clearvells No. 1
and No. 2. The grab bars are to be installed on the access hatches to the Common Chamber and
to the Pumping Chamber.
W.R. 135 - LUMP SUM ADD ✓ $1,504.00
ITEM 8 - ADD WATERPROOFING ALONG NORTH END OF GARAGE & HIGH SERVICE PUMP ROOM (W.R. 142)
W.R. 142 - LUMP SUM ADD ., $486.00
ITEM 9 - MOVE LEVEL TRANSDUCER FROM BOOSTER STATION TO ALTITUDE VALVE M.H. (W.R. 143)
Move the Cliff Road Reservoir level transformer from the booster station control panel to the
altitude valve manhole as described in our letter dated September 5, 1991.
W.R. 143 - LUMP SUM ADD c/ $2,006.00
ITEM 10 - INSTALL STAINLESS STEEL COVER UNDER DOOR 313C (W.R. 144)
Install a formed stainless steel cover to protect the exposed edge of the roofing membrane on
Door 313C. The cover should be secured and caulked under the north edge of the threshold and
then extend out and down over the roofing membrane and flashing. Also note that the base of
Door 313C and the exposed portions of the cavity wall are to be caulked.
W.R. 144 - LUMP SUM ADD s $121.00
Page 2
4950000
53
CHANGE ORDER
DATE: November 15, 1991 FILE NO: 49500
PLACE: Eagan, Minnesota
PROJECT: Cliff Road Water Treatment Facility
PROJECT NO. : 548; CONTRACT NO. : 89-13
CONTRACTOR: Penn-Co Construction, 1301 Corporate Dr, Ste 150, Eagan, MN 55121
BOND CO. : c/o Penn-Co
CHANGE ORDER NO. : 10
Unit Est'd Total
Change Order Item Unit Price Quantity Amount
ITEM 11 - CONSTRUCT A SPILLWAY AROUND BV TANK OVERFLOW & SUMP IN M.H. NO. 1 (W.R. 145)
Construct a 4 thick concrete spillway extending from the outlet of the backwash tank
overflow structure down to and completely around the inlet to CBMH No. 101. The spillway is
to start out as wide as the overflow structure and then steadily increase in width to a
maximum of 8'-0" plus the width of the casting at the perpendicular diameter of the inlet
casting. The width of the spillway extending out from the entire perimeter of the casting is
to be t'-s" and should
anhole sloped
No. 1. convey
sumpflow
isdirectly
positioned inlet.
directlyAlso
belowconstruct
themanhole
concrete sump inside Manhole
cover.
V.R. 145 - LUMP SUM ADD /$1,252.00
ITEM 12 - ADD 4" WIRE REINFORCED CIP CONCRETE BASE BELOW THE COMPASS (W.R. #46)
Add a 4" reinforced cast-in-place concrete 5 base directly below
granite
specified 8" layer of 1002 crushed Class
concrete base.
V.R. 146 - LUMP SUM ADD / $534.00
ITEM 13 - CHANGE SIDEWALK ALIGNMENT FROM DOOR 314A (W.R. 147)
Change the entrance walkway alignment as indicated on Drawing 39-47 sent September 24, 1991.
�
W.R. 147 - LUMP SUM ADD $196.00
ITEM 14 - INSTALL 4" FLANGED TEE & BLIND FLANGE ON 4" DIP LINE IN VELLHOUSE NO. 5 (W.R. 148)
Install a 4' flanged tee and blind flange on loading station
located
inside Wellhouse No. 5. The new tee will serve as a
the Owner's future well "pre-lube' pipeline installation.
W.R. 148 - LUMP SUM ADD -''$353.0C
ITEM 15 - INSTALL 11' WIDE CIP SPLASH PAD (W.R. #49)
Install an 11 foot wide cast-in-place splash pad extending in a due north direction from the
north side of the exterior garage wall - directly below the roof drain nozzle outlet - to the
back of the north curb line of the peninsula located south of Vellhouse No. 5.
W.R. 149 - LUMP SUM ADD $512.0(
Page 3
4950000
•
CHANGE ORDER
DATE: November 15, 1991
PLACE: Eagan, Minnesota FILE NO: 49500
PROJECT: Cliff Road Water Treatment Facility
PROJECT NO. : 548; CONTRACT NO. : 89-13
CONTRACTOR: Penn-Co Construction, 1301 Corporate Dr, Ste 150, Eagan, MN 55121
BOND CO. : c/o Penn-Co
CHANGE ORDER NO. : 10
Unit Est'd Total
Change Order Item Unit Price Quantity Amount
ITEM 16 - CORE DRILL 2 HOLES IN SOUTH INTERIOR CLEARVELL (W.R. 50)
Core drill one 6 inch hole in each of the two south interior walls of the clearwell that
intersect with the east wall of the clearwell. Each hole is to be cored in the lowest, most
easterly location possible.
W.R. #50 - LUMP SUM ADD .- $215.00
ITEM 17 - LOWER EXISTING D.I.P. NORTH OF CBMH 101 (W.R. #51)
Lower approximately 80 feet of existing 16" D.I.P. located directly north of CBMH No. 101.
The 16" water main is to be lowered to an elevation 7'-0" below finished grade.
W.R. #51 - LUMP SUM ADD .//$5,828.00
ITEM 18 - REMOVE & REPLACE 81' OF B618 CURB & GUTTER (W.R. #53)
Remove and replace approximately 81 feet of B618 curb and gutter extending in an east-west
direction, located about 5' north of Grid Line "F". The new curb and gutter is to be
standard "tipped-in" B618 installed at the elevations that will match in with. the existing
adjacent surfaces. The new curb is designed so that the flovline slopes at a .402 grade
toward the east.
W.R. #53 - LUMP SUM ADD _, $2,015.00
ITEM 19 - ADDITIONAL IRRIGATION SYSTEMS (W.R. #54)
Install irrigation systems on the peninsula extending out from the north side of the garage
and additional irrigation systems on the island where Vellhouse No. 5 is located.
W.R. 154 - LUMP SUM ADD ✓ $567.00
ITEM 20 - RESHAPE THE TOP SOIL ON THE EAST SIDE OF THE PROJECT (W.R. #55)
Re-grade along the, northern most retaining wall on the east side of the project.
Y.R. #55 - LUMP SUM ADD x$1,166.00
ITEM 21 - ADD A STEP IN FRONT OF THE MAP '(Y.R. #58)
Add a step in front of the map and the same width as the map extending 8" above the sidewalk
surrounding the paved seating area.
W.R. #58 - LUMP SUM ADD . $489.00
Page 4
4950000
CHANGE ORDER
DATE: November 15, 1991
PLACE: Eagan, Minnesota FILE NO: 49500
PROJECT: Cliff Road Water Treatment Facility
PROJECT NO. : 548; CONTRACT NO. : 89-13
CONTRACTOR: Penn-Co Construction, 1301 Corporate Dr, Ste 150, Eagan, MN 55121
BOND CO. : c/o Penn-Co
CHANGE ORDER NO. : 10
Unit Est'd Total
Change Order Item Unit Price Quantity Amount
ITEM 22 - PAINT THE SUPPORT ANGLES UNDER THE 3 STRAIGHT CANOPIES (W.R. 159)
Paint the galvanized support angles under the three straight canopies. These are located
above the Splitter Box Room on the east side, on the third floor on the north side and above
the north entrance door.
W.R. 159 - LUMP SUM ADD ,, $1,421.00
ITEM 23 - ADD A LIGHT ON THE MODULAR BLOCK RETAINING WALL (W.R. 162)
Provide a security light mounted on top of the modular block retaining wall on the west end.
The light is to be a 175 Watt Metal Halide floodlight fed from LP-2, Circuit No. 11. It is
to be controlled in the same manner as the other exterior building lights.
W.R. 162 - LUMP SUM ADD .7 $650.00
ITEM 1 $0.00
ITEM 2 1,865.00
ITEM 3 1,629.00
ITEM 4 2,352.00
ITEM 5 915.00
ITEM 6 546.99
ITEM 7 1,504.00
ITEM 8 486.00
ITEM 9 2,006.00
ITEM 10 121.00
ITEM 11 1,252.00
ITEM 12 534.00
ITEM 13 196.00
ITEM 14 353.00
ITEM 15 512.00
ITEM 16 215.00
ITEM 17 5,828.00
ITEM 18 2,015.00
ITEM 19 567.00
ITEM 20 1,166.00
ITEM 21 489.00
ITEM 22 1,421.0C
ITEM 23 650.00
TOTAL CHANGE ORDER NO. 10 - ADD $26,622.9S
Page 5
4950000
CHANGE ORDER
DATE: November 15, 1991
PLACE: Eagan, Minnesota FILE NO: 49500
PROJECT: Cliff Road Water Treatment Facility
PROJECT NO. : 548; CONTRACT NO. : 89-13
CONTRACTOR: Penn-Co Construction, 1301 Corporate Dr, Ste 150, Eagan, MN 55121
BOND CO. : c/o Penn-Co
CHANGE ORDER NO. : 10
ORIGINAL CONTRACT AMOUNT $8,094,000.00
PREVIOUS CHANGE ORDERS 2,438.13
THIS CHANGE ORDER NO. 10 - ADD 26,622.99
REVISED CONTRACT AMOUNT $8,123,061.12
Recommended for Approval by:
BONESTR00, ROSENE, ND LIR
/ .� S01,5 INC.
By � %, —
Approved by: PENN-C• • STRUCTIO✓
By —■
Approved by: CITY OF EAGAN, MN
By Mayor Distribution
1 - City
By Clerk 1 - Bonding Co.
1 - Contractor
Date: 1 - BRA
1
Page 6
4950000
15. 1
MEMO TO: HONORABLE MAYOR AND CITY COUNCIL
C/O THOMAS L. HEDGES, CITY ADMINISTRATOR
FROM: THOMAS A. COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: DECEMBER 11, 1991
SUBJECT: CONTRACT 89-13, CHANGE ORDER #10
CLIFF ROAD WATER TREATMENT PLANT
During the final phase of the completion of the water treatment facility under
the above-referenced contract, there were numerous items that were encountered
along the way that needed to be addressed resulting in revisions and/or
modifications to achieve the most effective, efficient and safe operation of the
proposed completed facility. The following is a brief explanation of each of the
23 items contained in this Change Order.
ITEM 01
A change in the type of floor sealer/paint was evaluated to provide a better long
term durable surface for easier maintenance. (No change)
ITEM #2
In order to avoid a conflict with other utility lines near the Cliff Road Booster
Station, the water transmission main containing the altitude valve manhole had
to be lowered resulting in additional depth to the altitude valve manhole. (Add
$1,865.00)
ITEM #3
The previous Change Order deleted some parking lot storm sewer and related catch
basins resulting in a cost savings. However, this eliminated the ability to
connect the garage roof drain spout to a storm sewer system underground.
Subsequently, the downspout had to be retrofitted to provide an above grade
discharge. (Add $1,629.00)
ITEM #4
This is work identified and requested by the electrical inspector to insure
conformance with recent electrical code modifications. (Add $2,352.00)
ITEM 45
The City has experienced continuous drainage problems on City property in the
vicinity of the proposed construction of the transmission main from the treatment
plant to the Cliff Road Reservoir. The scope of the project was such that
existing City maintenance equipment could not perform this work. It was most
economical to hire the utility contractor to perform the work while he was in
this area eliminating mobilization costs. (Add $915.00)
( ETS)
✓`
Page Two
December 11, 1991
ITEM #6
Due to an elevation conflict with the footing of the northeast retaining wall and
a 30" raw water transmission main, it was determined to be more economical to
relocate this main around the wall rather than incur overdepth costs. (Add
$546.99)
ITEM #7
This OSHA safety requirement was inadvertently omitted from the original detail
design and had to be installed for the plant to be operational. (Add $1,504.00)
ITEM ##8
A miscalculation in the square footage of waterproofing in relationship to the
final grades resulted in additional waterproofing along the north end of the
building. (Add $486.00)
ITEM #9
The relocation of the reservoir level transformer from the booster station and
incorporating it into the altitude valve manhole facility allows the Cliff Road
Reservoir to be maintained at a higher percent of storage capacity during peak
demand periods. (Add $2,006.00)
ITEM #10
The installation of the stainless steel cover/threshold was determined to be the
best method to protect the exposed roofing membrane at the roof access door in
the northeast corner. (Add $121.00)
ITEM #11
The construction of a concrete spillway and sump manhole for the backwash tank
overflow structure was determined to be necessary to prevent erosion and
potential plugging of the existing storm sewer system. (Add $1,252.00)
ITEM #12
In the location of the facilities identification plaza, a concrete base was
determined to be necessary to insure the brick pavers are vandal proof and do not
become dislodged with a freeze/thaw action. (Add $534.00)
ITEM #13
A relocation of the sidewalk from the Cliff Road entrance to Cliff Road was
necessary to avoid a conflict with a power pole support guide wire resulting in
additional sidewalk quantities. (Add $196.00)
Page Three
December 11, 1991
ITEM #14
It was determined to be more cost efficient to have this contractor provide
mechanical piping for the future pre-lube water supply line for Well #5 while he
was performing other mechanical work within this building than to have the work
delayed and performed at a later date. (Add $353.00)
ITEM #15
Similar to Item #3, this splash pad/sidewalk was installed to both prevent
erosion and provide pedestrian access from Pumphouse #5 and the water filling
station to the garage area. (Add $512.00)
ITEM #16
This provides ability for City maintenance crews to clean the clear well
reservoir with brooms and squeegees rather than having to rent/purchase extensive
suction hoses to be carried through the maze. (Add $215.00)
ITEM #17
During construction and excavation for the backwash tank spillway, it was
discovered that a previously existing 16" raw water transmission main became too
shallow and had to be lowered in place. (Add $5,828.00)
ITEM #18
The concrete curb and gutter along the south side of the parking lot adjacent to
the north side of the building had to be removed and reconstructed to redirect
surface water drainage to eliminate the buildup of ice during the freeze/thaw
cycles. (Add $2,015.00)
ITEM #19
The original designed irrigation system did not incorporate the islands in the
parking lot resulting from previous change order modifications. (Add $567.00)
ITEM #20
A change of the original design grade along the east side of the project provided
for better accessibility for maintenance of the HVAC system in the mechanical
room on the second level. (Add $1,166.00)
ITEM #21
Modification to the identification sign direction map was necessary to insure
visibility. (Add $489.00)
r
Page Four
December 11, 1991
ITEM #22
Exposed galvanized support angles at three locations were not anticipated to be
exposed and subsequently were not designated for preparation and painting
resulting in additional work by the contractor. (Add $1,421.00)
ITEM #23
Installation of an electrical conduit, power line and security light was
recommended by the Police Department for additional security for this facility.
(Add $650.00)
The total of all 23 items result in an additional add on to the contract of
$26,622.99 ( .33%) . While the original contract was bid on a lump sum basis, the
consulting engineer worked with the contractor to insure comparable rates and
prices were applied to this additional work. If any additional information is
desired on any item, please let me know. •
Respectfully submitted,
Thomas A. Colbert
Director of Public Works
TAC/jf
Agenda Information Memo
December 17, 1991, City Council Meeting
APPROVE FINAL PAYMENT/ACCEPTANCE
(EFFRESS ADDN & POND JP-67)
M. Contract 90-13, Approve Final Payment/Acceptance (Effress Addition & Pond JP-67,
Storm Sewer)--The City has received a request for the final payment from the contractor
along with a certification from the consulting engineer that all work conforms with the City
approved plans and specifications and is ready for favorable Council action. This contract
provided for the installation of storm sewer facilities to service the Effress Addition and the
construction of the water quality Pond JP-67 in the southwest corner of Duckwood and
Denmark Avenue. All final inspections have been performed by representatives of the
Public Works and Parks Department and found to be in order for favorable Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 4th and final payment
for Contract 90-13 (Effress Addition & Pond JP-67, Storm Sewer) to Ryan Construction
Company in the amount of $7,322.87 and authorize final acceptance subject to all
appropriate warranty provisions.
APPROVE FINAL PAYMENT/ACCEPTANCE
(PARK CENTER & RUSTEN ROAD)
N. Contract 90-11, Approve Final Payment/Acceptance (Park Center & Rusten Road -
Streets &Utilities)--All work associated with the installation of street and utilities to service
the two referenced subdivisions have been completed, inspected by representatives of the
Public Works Department and found to be in order for favorable Council action regarding
final payment and acceptance for City maintenance.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 4th and final pay
request for Contract 90-11 (Park Center & Rusten Road - Streets & Utilities) to
Fredrickson Excavating, Inc., in the amount of $5,391.50 and accept the improvements for
perpetual City maintenance subject to all appropriate warranty provisions.
Agenda Information Memo
December 17, 1991, City Council Meeting
ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE
(LEXINGTON POINTE 4TH ADDN)
O. Contract 89-T,Acknowledge Completion/Authorize City Maintenance (Lexington Pointe
4th Addition - Streets & Utilities)--The installation of City streets and utilities was
performed privately by the developer for the above-referenced subdivision. This work has
now been completed, inspected by City representatives,found to be in conformance with the
plans and specifications submitted with the final plat process and in order for formal
Council authorization of perpetual City maintenance subject to appropriate warranty
provisions.
ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge completion of Contract
89-T (Lexington Pointe 4th Addition - Streets & Utilities) and authorize the acceptance for
City maintenance subject to applicable warranty.provisions.
ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE
(COVENTRY PASS 2ND ADDN),
P. Contract 90-F, Acknowledge Completion/Authorize City Maintenance (Coventry Pass
2nd Addition - Streets & Utilities)--The installation of City streets and utilities was
performed privately by the developer for the above-referenced subdivision. This work has
now been completed, inspected by City representatives, found to be in conformance with the
plans and specifications submitted with the final plat process and in order for formal
Council authorization of perpetual City maintenance subject to appropriate warranty
provisions.
ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge completion of Contract
90-F (Coventry Pass 2nd Addition - Streets & Utilities) and authorize the acceptance for
City maintenance subject to applicable warranty provisions.
Agenda Information Memo
December 17, 1991, City Council Meeting
ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE
(OAKS OF BRIDGEWATER 1ST ADDN)
Q. Contract 90-Q, Acknowledge Completion/Authorize City Maintenance (Oaks of
Bridgewater 1st Addition - Streets & Utilities)--The installation of City streets and utilities
was performed privately by the developer for the above-referenced subdivision. This work
has now been completed,inspected by City representatives,found to be in conformance with
the plans and specifications submitted with the final plat process and in order for formal
Council authorization of perpetual City maintenance subject to appropriate warranty
provisions.
ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge completion of Contract
90-Q (Oaks of Bridgewater 1st Addition - Streets & Utilities) and authorize the acceptance
for City maintenance subject to applicable warranty provisions.
ACKNOWLEDGE COMPLETION/AUTHORIZE CITY MAINTENANCE
(EAGAN CENTER 3RD ADDN)
R. Contract 89-N, Acknowledge Completion/Authorize City Maintenance (Eagan Center
3rd Addition - Streets & Utilities)--The installation of City streets and utilities was
performed privately by the developer for the above-referenced subdivision. This work has
now been completed,inspected by City representatives, found to be in conformance with the
plans and specifications submitted with the final plat process and in order for formal
Council authorization of perpetual City maintenance subject to appropriate warranty
provisions.
ACTION TO BE CONSIDERED ON THIS ITEM: To acknowledge completion of Contract
89-N (Eagan Center 3rd Addition - Streets & Utilities) and authorize the acceptance for
City maintenance subject to applicable warranty provisions.
Agenda Information Memo
December 17, 1991, City Council Meeting
APPROVE STIPULATION FOR SETTLEMENT OF ASSMT APPEAL
(RAHN ROAD)
' S. Project 584, Approve Stipulation of Assessment Appeal (Rahn Road, Parcel 10-16700-
010-09)--As a result of pursuing the appeal to the Special Assessment for the above-
referenced project, the property owner of the referenced parcel and the City of Eagan have
reached a settlement acceptable to the Courts. A copy of the Stipulation Agreement is
forwarded to the Council without page number for their information. It is the
recommendation of the City Attorney's Office and Public Works Director that the
Stipulation Agreement be approved resulting in the dismissal of this appeal.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Stipulation For
Settlement of the assessment appeal for Project 584 (Rahn Road, Parcel 10-16700-010-09)
and authorize the Mayor and City Clerk to execute all related documents.
APPROVE DESIGN & CONSTRUCTION AGMT WITH DAKOTA COUNTY
(CLIFF ROAD - UPGRADE_
T. Project 609, Approve Design & Construction Agreement With Dakota County (Cliff
Road - Upgrade)--As a result of the City approving Project 609 providing for the upgrade
of Cliff Road from I-35E to Nicols Road at a public hearing held on August 6, 1991, the
County has proceeded with the completion of the final detailed design of the plans and
specifications and has submitted the Design and Construction Agreement to the City for
formal approval. This agreement has been reviewed by the Public Works Department and
City Attorney's Office and found to be in order for favorable Council action which will allow
this project to proceed early in 1992. In addition, the City Attorney's Office has prepared
a Resolution enclosed on page (DL authorizing the acquisition of easements through
condemnation, if necessary.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the Design and
Construction Agreement with Dakota County and the Condemnation Resolution for Project
609 (Cliff Road - Upgrade) and authorize the Mayor and City Clerk to execute all related
documents.
CITY OP EAGAN
RESOLUTION AUTHORIZING CONDEMNATION
PROJECT NO 609 - CLIFF ROAD AND RAHNCLIPP ROAD UPGRADE
WHEREAS, on August 6, 1991, the City Council of the City of Eagan
held a public hearing to discuss and review street improvements to
Cliff Road and Rahncliff Road, known as City Project Number 609; and
WHEREAS, all persons desiring to be heard were given an
opportunity to be heard thereon; and
WHEREAS, the Council deemed it to be in the best interest of the
City that said improvements be made; and
WHEREAS, the City has had continued negotiations with the
landowners regarding the acquisition of the necessary property by the
City for the purpose of installing and maintaining the roadway; and
WHEREAS, if the City of Eagan is unable to acquire the easements
by negotiated purchases, the City has the authority to condemn lands
under the power of eminent domain.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Eagan, Dakota County, Minnesota, that the City Attorney is authorized
to acquire the necessary easements by eminent domain and to commence
condemnation proceedings, if the City is unable to acquire the
easements by negotiations.
ATTEST CITY OF EAGAN
CITY COUNCIL
By: By E. r. VanOverbeke Thomas A. Egan
Its Clerk Its Mayor
Motion made by:
Seconded by:
Those in Favor:
Those Against:
Dated: December 17, 1991.
€0d 6SE 0S:60 T6i ZT Dal
Agenda Information Memo
December 17, 1991, City Council Meeting
APPROVE AMENDMENT TO CONSULTING ENGINEERS' CONTRACT
(1992 FEE SCHEDULE)
U. Approve Amendment to Consulting Engineers'Contract (1992 Fee Schedule)--Currently,
the City has a contract with several consulting engineering firms providing overload and
technical engineering services on an as needed basis. Both contracts reference an
attachment/exhibit which identifies the fee schedule for their services. Two consulting firms,
Bonestroo,Rosene,Anderlik&Associates(BRAA)and Orr,Schelen, layeeon(OSM) ve
submitted their proposed fee schedules for 1992 enclosed on pages and Up It would be appropriate for the City Council to approve this amenent to the existi g
contract providing for the implementation of the 1992 Fee Schedule.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the amendment to the
Consulting Engineers Contract for BRAA and OSM incorporating the enclosed 1992 Fee
Schedule.
(01
1992
SCHEDULE B
BRAA
CLASSIFICATION 1991 1992 % INC
HOURLY RATE
Senior Principal $75.00 $77.75 3.7
Principal/Project Manager 65.00 67.50 3.8
Registered Engineer/Architect 56.00 58.50 4.5
Project Engineer/Architect 50.00 52.00 4.0
Graduate Engineer/Architect/Field Supervisor 45.00 46.50 3.3
Senior Draftsperson 41.25 43.00 4.2
Senior Technician/Inspector/Draftsperson 41.50 43.00 3.6
Technician 28.00 29.00 3.6
Word Processor 27.25 28.25 3.7
Clerical 21.00 21.75 3.6
The above rates will be multiplied by 1.3 for review of private developers plans
and inspection of private work to cover professional liability insurance costs
and legal expense.
Reimbursable Expenses - At Cost
Reproduction, Printing, Duplicating
Out-of-Pocket Expenses such as stakes,
field supplies, telephone calls, etc.
Mileage
Eagan
\G
2021 East Hennepin Avenue Engineers
4F Orr Minneapolis,MN 55413
Schelen Architects
• Mayeron& 612-331-8660 Planners Fee`:= . Associates,Inc. FAX 331-3806 Surveyors Fee Schedule
1992 Schedule
Schedule of direct personnel costs to be multiplied by 2.25 to determine hourly
fee: 2.25 % Inc.
Principal $101.25 $45.0 NA (New)
Senior Registered Engineer, Architect, Planner, Surveyor 83.25 37. 2.07
Registered Project Engineer, Architect, Planner, Surveyor 73.13 32.5 4.84
Project Engineer, Architect, Planner, Surveyor 57.3: 25.5 4.08
Engineer, Architect, Planner, Surveyor 47.25 21. 5.00
Senior Designer 67.50 30. 4.35
Designer, Level II 58.51 26. 4.00
Designer, Level I 52.8: 23.5 4.44
Senior Technician 47.2 21. 5.00
Technician, Level II 39.38 17.5 4.48
Technician, Level I 31.51 14. 12.00
Schedule of direct personnel cost to be multiplied by 2.15 to determine hourly
fee:
Construction Observer 54.83 $25.50 2.00
3-Person Survey Crew 107.50 50.00 2.05
2-Person Survey Crew 88.15 41.00 5.13
"Direct personnel cost" is defined as salaries plus payroll burden and fringe
benefits. All personnel assigned to the project will be billed at the rates shown
above based on their respective classification multiplied by the appropriate
multiplier.
Schedule of computer cost per hour:
Prime 2655 Mainframe Terminal $15.00
Microcomputer 5.00
Microcomputer CAD Workstation 15.00
Computer costs will be charged at the above hourly rates.
All other costs, such as vehicle mileage, survey equipment and vehicles, word
processing, clerical, printing and reproduction costs are included in the hourly
fee.
(QC\
Agenda Information Memo
December 17, 1991, City Council Meeting
AUTHORIZE FEASIBILITY REPORT/REQUEST MNDOT COST PARTICIPATION
(DODD ROAD & 494 INTERCHANGE IMPROVEMENTS)
V. Project 624, Authorize Feasibility Report/Request MnDOT Cost Participation
Agreement (Dodd Road&494 Interchange Improvements)--During the past several months, •
MnDOT has received several comments and complaints from local businesses and the
traveling public regarding the increasing traffic congestion at the eastbound (EB) 494 exit
ramp and its intersection with Dodd Road (TH 149), especially as it pertains to the left-turn
movement for southbound traffic. While this intersection incorporates two State highways,
MnDOT personnel have indicated that in order for them to incorporate it into their project
schedule, it would take 3-5 years for it to be reviewed in relationship to priority with other
State construction needs. However, there is a special program where MnDOT can
accelerate this project if it is requested and initiated by the local municipality.
Subsequently, an informational meeting was held on December 9 to discuss the issues and
concerns with various affected personnel. Enclosed on pages through is a copy
of the minutes of that meeting. Also enclosed on page is a memo addressing the
potential of the City's financial responsibility to be funde t rough the Tax Increment's
Financing District established to address issues such as this.
In order to initiate this project, it would be appropriate for the Council to authorize the
preparation of a feasibility report and formally request MnDOT to perform this work under
the local cost participation agreement program.
ACTION TO BE CONSIDERED ON THIS ITEM: Authorize the preparation of a
feasibility report for Project 624 (Dodd Road&494 Interchange Improvements) and request
MnDOT financing through the local cost participation agreement program.
rill 0
TH 149 (DODD ROAD) & I-494
MEETING REGARDING TRAFFIC CAPACITY CONCERNS
DECEMBER 9, 1991
CITY PROJECT 624
At 2 :00 p.m. , on Monday, December 9, a meeting was held to discuss
the traffic capacity concerns associated with the eastbound exit
ramp for I-494 and its left-turn movement to southbound Dodd Road
(TH 149) . Those in attendance are referenced by the attached
attendance list.
After Tom Colbert (Eagan) opened the meeting with introductions and
a brief history of previous traffic studies and concerns regarding
overall traffic capacity at this interchange, Mr. Jim Imre (TMI
Coatings) identified his specific concerns regarding limited
capacity for left-turn movement from eastbound 494 to southbound
Dodd Road.
Bob Brown (MnDOT) discussed the potential for a local improvement
project if the City would request such through the State's
Cooperative Construction Agreement Program. MnDOT has a limit of
approximately $200, 000 per project for construction and 8% of
contract administration. Neither right-of-way acquisition nor
preliminary/final engineering design studies are financed by MnDOT
and would be the City's responsibility.
Further discussion identified the scope of the project as
incorporating a double left-turn lane for the southbound Dodd Road
movement. Solly Robins (RES Investors) expressed concern for spot
traffic improvements without addressing the greater overall traffic
congestion issues of the area.
Gary Santoorjian (Dart Transit) wondered if the project's
scope/study would be expanded to include the concerns regarding the
north and south intersections of TH 149 and TH 55. Jim Imre (TMI
Coatings) responded that he would like to keep to the immediate
issues relating to the ramp interchange which would provide the
most immediate and direct benefit in the shortest time frame.
Steve Bryant (West Publishing Company) would also like to see the
project's scope/study area expanded to incorporate the south
intersection of TH 149 and 55. He indicated he did not feel the
immediate project being proposed would provide any direct benefit
or relief for their situation.
Bob Brown (MnDOT) would consider additional studies of other trunk
highway intersections in the area but expressed a desire to know to
what extent the private sector and/or City of Eagan is implementing
any Travel Demand Management Objectives. He emphasized the need to
increase vehicle occupancy in the area to minimize the traffic
congestion. He also indicated that MnDOT would perform an overview
to determine if additional analysis of other intersections in the
study area would be appropriate.
Page 2
Tom Lawell (Mendota Heights) expressed concern for the impact on
traffic capacity for Dodd Road itself if a double left-turn lane is
provided allowing greater volumes of traffic onto Dodd Road thereby
impacting through traffic movement.
Tom Colbert (Eagan) indicated that part of the study should ensure
that this particular proposed project improvement does not move the
problem to another intersection.
In response to a question from Jim Imre (TMI Coatings) , Bob Brown
(MnDOT) indicated that there is a possibility of having
construction performed and completed by the fall of 1992 subject to
the results of the studies required. Finished detailed plans and
specifications would have to be processed by MnDOT by April. He
also indicated that the Federal Highway Administration would also
have to provide review and input.
In response to a general question, the following companies
estimated what their employee population would be by 1992:
Northwest Airlines approximately 2, 000, West Publishing
approximately 4, 000, and Cray Research approximately 950.
Tom Colbert (Eagan) indicated that the results of this meeting
would be presented to the City Council on December 17 with a
request for authorization to request MnDOT to proceed with a Cost
Participation Agreement. He also requested those businesses who
have an interest and a desire in promoting this project to submit
letters of support to the City.
The meeting adjourned at approximately 3 : 30 p.m. Copies of these
minutes will be distributed to all individuals on the attendance
list.
TH 149 & I-494
TRAFFIC CAPACITY MEETING
DECEMBER 9, 1991
NAME ORGANIZATION PHONE #
Tom Colbert City of Eagan 681-4646
Harry Gallaher Opperman, Heins &Paquin 339-6900
Steve Bryant West Publishing 687-6776
Bob Brown MnDOT Metro District 778-1204
Ruth Ann Sobnosky MnDOT Metro District 779-1211
David Zech Dakota County Highway Dept. 891-7100
Gary Santoorjian Dart Transit 688-2000
Jon Hohenstein City of Eagan 681-4600
Jim Danielson City of Mendota Heights 452-1850
Tom Lawell City of Mendota Heights 452-1850
Jim Imre TMI Coatings/Imre Dev. 452-6100
Jim Sturm City of Eagan 681-4695
Barry Effress Landowner S. 494 Inv. Co. 944-9034
R.E.S Inv. Co.
Solly Robins R.E.S. Investors 224-8000
Jim Thorne Northwest Airlines 726-2300
Bob Fett Cray Research 683-5420
1 3
MEMO TO: JON HOHENSTEIN, ASSISTANT TO THE CITY ADMINISTRATOR
FROM: THOMAS A COLBERT, DIRECTOR OF PUBLIC WORKS
DATE: DECEMBER 10, 1991
SUBJECT: NORTHWEST AIRLINES TAX INCREMENT FINANCING
PROJECT 624, DODD ROAD & 494 INTERCHANGE IMPROVEMENTS
Recently, MnDOT has contacted the City of Eagan to determine if
there would be any interest in the City initiating an intersection
capacity improvement project for the eastbound exit ramp of 494 to
the southbound movement on Dodd Road (TH 149) . MnDOT indicated
that if the City initiated the request through the State's
Cooperative Construction Agreement Program, the State would be able
to respond with a project during 1992 . However, although this
improvement is at the intersection of two State highways and MnDOT
would be financing 100% of the construction cost, the City would
have to finance all costs associated with doing a scoping analysis
of the benefits and impacts of such an improvement on local
traffic, a preliminary engineering/feasibility report, a detailed
design study report, a signal system justification analysis report,
preparation of detailed plans and specifications for a construction
contract, any right-of-way acquisition as necessary, and all
construction contract management services that would exceed 8% of
the contract cost which would be reimbursed by MnDOT.
This project improvement lies within the project district of the
Northwest Airlines Tax Increment Financing District and is one of
many options identified as a potential project that would improve
the traffic capacity and distribution for which the original TIF
was established.
While preliminary feelers have indicated that the previously
referenced City obligations would qualify for eligible expenses
under the TIF, it would be beneficial to receive verification of
this fact before the City formally commits itself to such a
project. Therefore, I would appreciate it if you could research
the matter and let me know as soon as possible. Thanks for your
assistance in this matter.
Director of Public Works
TAC/jj
cc: Mike Foertsch, Assistant City Engineer
1 +
Agenda Information Memo
December 17, 1991, City Council Meeting
VP BUSINASS
RECEIVE BIDS/AWARD CONSIDER CONTRACT AWARD
(MANOR LAKE 4TH ADDN)
A. Contract 91-12, Receive Bids/Consider Contract Award (Manor Lake 4th Addition -
Streets & Utilities)--On November 13, formal bids were received for the installation of
streets and utilities to serve the proposed Manor Lake 4th Addition. These bids were
reviewed for possible consideration of contract award at the November 17 meeting in
anticipation of final plat for this development being approved at that same meeting.
Unfortunately, the final plat has not progressed to the point of final Council approval.
Subsequently, consideration of contract award has been continued to the December 3
meeting and most recently to the December 17 Council meeting. Based on the conditions
of the bid specifications, the City Council must award this contract by December 18 in order
to hold the contractor to the prices submitted with his bid.
It has been the City Policy that the City not enter into any contractual obligations for
infrastructure construction without being assured that the local benefitting development will
proceed with final plat approval providing the financial securities associated with their
involvement and recording of the plat providing for the dedicated easements and right-of-
way as necessary to accommodate these public facilities.
Therefore, if the final plat for the Manor Lake 4th Addition cannot be approved at the
December 17 meeting, it would be appropriate for the City Council to reject the bids and
cancel the contract to be reconsidered at such time as the final plat is subsequently
processed and approved by Council action.
ACTION TO BE CONSIDERED ON THIS ITEM: To receive the bids and consider
contract award for Contract 91-12 (Manor Lake 4th Addition - Streets & Utilities) and, if
approved, authorize the Mayor and City Clerk to execute all related documents. Otherwise,
reject the bids and cancel Contract 91-12 from any further consideration.
4.17
Agenda Information Memo
December 17, 1991, City Council Meeting
FORECLOSE FINANCIAL SECURITY, AUTHORIZE ADVERTISEMENT FOR BIDS
(WILDERNESS PONDS)
B. Project 86-RR, Foreclose Financial Security, Authorize Advertisement For Bids
(Wilderness Ponds - Streets & Utilities)--At the November 19 Council meeting, this item
was originally presented for Council consideration to reaffirm the previous Declaration of
Default for the Wilderness Ponds development agreement and to authorize the foreclosure
against the financial security and subsequent advertisement for bids for City contract to
perform corrective work within this subdivision. At that meeting, the developer requested
a continuance and an opportunity to review the issues one more time with staff.
Subsequently, at the December 3 meeting, staff reported that an acceptable settlement had
been achieved between the City and the developer. At the recommendation of the City
Attorney's Office, this item was again continued to the December 17 meeting to allow the
preparation of a formal agreement properly addressing all issues. This agreement has been
prepared and forwarded to the developer for his execution prior to the Council meeting on
December 17.
If, for some reason, the developer does not execute the settlement agreement by the
December 17 meeting, staff is recommending that the original foreclosure/reaffirmation of
default action by the City Council proceeds. The status of this agreement execution will be
presented by the Public Works Director at the meeting on December 17.
ACTION TO BE CONSIDERED ON THIS ITEM: Either a) approve the settlement
agreement regarding corrective work required within the Wilderness Ponds development
pertaining to drainage and authorize the Mayor and City Clerk to execute all related
documents; or b) authorize the foreclosure of the financial security and the advertisement
for competitive bids pertaining to Project 86-RR (Wilderness Ponds - Streets & Utilities).
rl
Agenda Information Memo
December 17, 1991 City Council Meeting
PRELIMINARY PLAT/EASY EATERY ADDITION/CROWN COCO, INC,
C. Preliminary Plat, Easy Eatery Addition/Crown Coco, Inc., Consisting of One,
Approximately 4.2 Acre GB (General Business) Zoned Lot Located at the Northwest
Intersection of Diffley Road and Nicols Road in the Northwest Quarter of Section 19--At
its meeting of November 26, 1991, the Advisory Planning Commission met to consider a
preliminary plat application for Crown Coco, Inc. for a new gas station and restaurant
building at, and contiguous to,the site of the applicant's existing gas station at the northwest
corner of Diffley and Nicols Roads. This item was previously before the City Council at its
meeting of December 3, 1991 at which time it was continued with direction to staff to
address several issues raised in the course of the Council discussion of this matter. Several
of these issues specifically relate to correspondence received by the City from the applicant
immediately prior to distribution of the Counci packets for that meeting. This
correspondence is enclosed on page1 through .
In particular, issues were unresolved in the following areas:
1. Calculation of Fees/Useable Area--The Council discussed whether it would
be appropriate to calculate parks dedication, trail dedication, ponding
dedication and the like on the useable/buildable portion of the lot.
2. Visibility--As a portion of the plat, the applicant is requesting a variance to
the County Road 30 setback noting site visibility as a concern.
3. Alignment/Setback/Location of South Driveway--As a part of the plat, the
applicant is requesting an alignment of the site's southern most driveway
which would also require a variance of 12 feet to the 20 foot drive aisle
setback from the ultimate upgrade of Diffley Road.
4. Second Pylon Sign Variances--The applicant currently has a conditional use
permit for a 50 foot tall pylon sign at the southwest corner of the property.
As a portion of the plat application, the applicant has requested a second
pylon sign located 170 feet east of the current pylon sign and abutting the
property's south property line. This request would require three variances:
a) a variance for a second pylon sign on one lot, b) a variance of 130 feet
from the required 300 foot space in between pylon signs and c) a 10 foot
variance from the required 10 foot sign setback from the south property line.
If these variances were to be granted, the applicant would also require a
conditional use permit which would need to be processed separately by the
Advisory Planning Commission and City Council. The applicant has indicated
a perception that the second pylon sign has significant bearing on whether or
not the project will move forward.
1 1
Agenda Information Memo
December 17, 1991 City Council Meeting
5. Parking Circulation—There was discussion of the location of parking and its
proximity to the entrance of the building and concerns with respect to the
general circulation pattern through the site.
Community Development Director Runkle met with the applicant on Thursday, December
12, 1991. Additional information with respect to that meeting will be forwarded to the City
Council with Additional Information on Monday.
For additional information with respect to this item, please rpfer to the Community
Development Department staff report which is enclosed on pages _4 through al for your
review. The Advisory Planning Commission is recommending ap] r val of the plat. A copy
of the APC minutes relative to this it is enclosed on page Also
enclosed on pages t Q3 through �is a supplemental memo from the Community
Development De artment with respect to this item.
P P
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a preliminary plat
application for Easy Eatery Addition/Crown Coco, Inc., consisting of one lot of
approximately 4.2 acres GB (General Business)zoned property at the northwest intersection
of Diffley Road and Nicols Road as presented.
. NOV 27 '91 13 00 CROl41 CO CO INC P.2/4
•
i CR OWN COCO., INC.
DISTRIBUTORS OF
FUEL OILS • GASOLINES - GREASES - MOTOR OILS
Always a PrnA'0"°Slow You 331-9344
S19 ULYSSES N.E
MINNEAPOLIS.MINNESOTA Silva
November 27, 1991
Eagan City Council
3830 Pilot Knob Road
Eagan, Minnesota 55121
RE; Easy Eatery Addition/EZ Stop
Dear Council Memberam
The property at 4195 Nicole Road in EAgan was purchased by Crown
CoCo. , Inc. , in the Spring of 1989. During the Fall of 1990 we
approached the city of Eagan for a Variance and Conditional Use
Permit for a freeway sign similar to the Amoco sign across the
street. We were granted the Conditional Use and Variance for the
freeway sign and I told you we would be back with a proposal to
make the corner much nicer. We began work on a remodel proposal
for our existing site and proceeded with the platting process for .
that remodel. After we had received preliminary plat approval
from the Planning Commission I asked for an indefinite extension
before presenting our plan to the city council. The motivation
behind that request was to allow us a little more time to work
toward what we believe to be an opportunity to make the corner
much nicer than we had presented to the Planning Commission
earlier this year.
I spoke with Eagan City Staff concerning a possibility of
Purchasing the triangular piece of property to the north of our
existing property and came away from that meeting with the
understanding that the City would like to see something done with
the vacant area to our north. At that time I asked Mr. Sturm to
postpone our preliminary plat presentation to the City Council
until we had opportunity to pursue the purchase of the triangular
lot further.
We finally arrived at a purchase agreement for that triangle
which is contingent upon our successful platting of the property
as we have drawn it up. The transaction is to be completed
before the end of this year or there will be an additional
$5,000.00 added to the purchase price of the property. With this
in mind we directed Pioneer Engineering to draw up • site plan
that would conform to the Eagan City Ordinances as closely as
possible while satisfying the need of the owner of the property.
After meeting with the City Planning Commission regarding this
project there are certain areas of concern that we would like to
address.
-1-
MARKETERS OF QUALITY PETROLEUM PRODUCTS
-1)k
NOV 27 '91 13:01 02041 CO CO INC ' P.3/4
The first area of concern has to do with the Park and Trail
dedication monies. As I understand the system, we are being
assessed for the entire parcel of land at the full commercial
rate. If we were to plat the parcel as two lots, we could
perhaps only pay for the lot that is currently being developed.
This approach became impossible when I was informed that we could
not plat the property as two lots because the second lot is
unbuildable due to setback constraints and unbuildable lots .
cannot be platted. It doesn't seem right to label something
unbuildable and at the same time assess dollars because it is
being developed. If there is a way we could only be charged for
the usable portion of our property or be charged at a lesser rate
it would seem to be a more equitable arrangement.
Our second concern has to do with meeting the required setbacks.
To accommodate the County's additional right-of-way request would
result in us shifting the entire site approximately 12' too the
north, away from the main visual frontage
Diffiey Road is more heavily traveled then Nicola Road,
we are concerned that shifting the site further north will result
in a negative impact on visibility to this location.
On January 3, 1991 we received Conditional Use Permit approval
for a 50' tall freeway identification pylon sign to be located at
the southwest corner of the side. In lieu of the allowed free
standing ground sign, we are seeking three Variances from the
Sign Code. These include:
1) Allowing an additional pylon sign to be located on Nicole Road
side of the property opposite the freeway,
2) A Variance of 130' from the required 300' spacing between
pylon signs,
3) A 10' Variance from the required 10' sign setback along the
south property line. Because we are not a major oil company
signage identification becomes increasingly important.
The fourth area of concern has to do with the ponding issue; It
is my understanding that the north 1.8 acre portion of the site
will be dedicated to the city for an easement for storm hwater
er
retention and the area will also include the ponding
required from this development to meet its storm water and water
quality management requirement. This portion of the site would
not be included in the water quality dedication requirements. It
further states that based on the methodology outlined in the
water quality management plan , a cash dedication of *20,840 will
be required to satisfy this requirement. It doesn't seem
equitable to give the city a portion of our property and also pay
a cash dedication.
The fifth area of concern has to do with the south access to
Ni col s Road. The recommendation is to wake it an exit only
access and signed accordingly. The would be extremely difficult
to enforce.
-2-
NOV 27 '91 13:02 CROW"I CO CO INC P.4/4
Other areas of concern include the following:
*M9._91it do r 1 oudso. k r adv rti etnn is al l ow44.. We may want
an intercom system in order that customers are given the
service they want and need. What restrictions are we
under?
e _nk - -n-_ - - - h - --
ina. Our plan doesn't call for that. The tanks will not
be adjacent to the store.
*ft_outside di so!ev. car stor.,gn.L.. ,1,l be allowed. Would
like to know exactly the restrictions we are under here.
We very much would like to make this project work. This is a
considerable investment for us and because of that, we want to
make sure we do the things that have worked for us in the past.
We are looking forward to meeting you next week.
Sincerely, '
David L. Miller
Director of Maintenance
DU jk
•
•
•
•
SUBJECT: PRELIMINARY PLAT
(EASY EATERY ADDITION)
APPLICANT: CROWN COCO, INC.
LOCATION: NW CORNER OF DIFFLEY & NICOLS ROADS
(10-00900-011-53)
EXISTING ZONING: GB (GENERAL BUSINESS)
DATE OF PUBLIC HEARING: NOVEMBER 26, 1991
DATE OF REPORT: NOVEMBER 19, 1991
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
•
APPLICATION SUMMARY: An application has been submitted requesting a Preliminary
Plat for one lot on 4.2 acres of previously-zoned General Business land located in the
northwest quadrant of Diffley and Nicols Roads. The Comprehensive Guide Plan designates
this area General Business. Separate applications have also been submitted requesting
Variances to the setback requirements and the City Sign Code.
BACKGROUND: On May 28, 1991 the Advisory Planning Commission approved a
Preliminary Plat request submitted by Crown Co-Co Inc. consisting of one lot on .74 acres
and included an expansion of the existing building. Prior to City Council action, the
applicant requested to be continued indefinitely to allow negotiations for acquisition of the
3.45 acres of vacant General Business zoned land to the north. The applicant and the
property owner to the north have reached an agreement contingent on the applicant
receiving approval of this current Preliminary Plat application. The revised plan calls for the
removal of all existing structures currently on site.
EXISTING CONDITIONS: The building area of the site is restricted due to setbacks
resulting from bting bounded by right-of-way on three sides. The majority of the property
to the north to be acquired is made up of scrub grass, with no significant tree growth. The
entire site is bounded by vacant General Business property to the north; Cedar school and
single family homes across Nicols to the east; an Amoco station across Diff ley to the south;
and the Cedar Avenue right-of-way on the west.
SITE PLAN: The proposed site plan calls for a 6,600 sq. ft. smooth stucco exterior building
of which 4,200 sq. ft. is the actual store. The remaining 2,400 sq. ft. includes cold storage,
a trash and recycling area, and a•car wash. The applicant is anticipating the car wash to be
equipped with t blower/dryer. The car wash exits due east and across the drive aisle to the
parking area. Due to the possibility of ice forming in this area, staff believes the drying
function should be included with all car washes. The site plan also calls for a 5,200 sq. ft.
canopy over three pump islands that will accommoc ate 12 gas pumps. The 6,600 sq. ft.
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building results in a site building coverage of 3.6%. Adding the proposed canopy results in
a total site coverage of 6.4% which is under the Ordinance-allowed maximum of 35%.
Based on a total building size of 6,600 sq. ft. and an additional four spaces required because
of the motor fuel station use, the City Code requires 48 parking stalls on site. The plan
submitted shows 49 stalls.
The Dakota County Plat Commission has reviewed the proposal and notified the City, as
well as the applicant, that the County will require the applicant to dedicate an additional 15'
of right-of-way on the south in order to provide the County a 75'half right-of-way for Diffley
Road. Prior to the County's request, all parking, drive aisle, and signage met City Code
setback requirements. Due to the configuration of the site, the fact that it is bounded by
right-of-way on three of four sides, and the County's request for additional right-of-way, the
applicant believes they are being asked to bear significant hardship. The applicant is seeking
a Variance of 12' to the 20' drive aisle setback.
PARKS & RECREATION: The Parks & Recreation Department will be recommending to
the Advisory Parks, Recreation, and Natural Resources Commission a cash parks dedication
based on the rate of $.055 per sq. ft. and a cash trail dedication based on the rate of
$854/acre. The rates listed above are for 1991 and are subject to change in 1992.
SIGNAGEILANDSCAPING: The City Code allows a business located directly adjacent to
a freeway to acquire a permit for a pylon sign for freeway identification and may also erect
a free-standing ground sign to be located on the side of the property opposite the freeway.
Meeting the required setbacks and accommodating the County's additional right-of-way
request would result in the applicant shifting the entire site approximately 12' to the north,
away from the main visual frontage along Diffley Road. Because Diff ley Road is more
heavily traveled than Nicols Road, the applicant is concerned that shifting the site further
north Will result in a negative impact on visibility to this location.
On January 3, 1991 the applicant received Conditional Use Permit approval for a 50' tall
freeway identification pylon sign to be located at the southwest corner of the site. In lieu
of the allowed free-standing ground sign, the applicant is seeking three Variances from the
Sign Code. These include: 1) allowing an additional pylon sign to be located on Nicols
Road side of the property opposite the freeway, 2) a Variance of 130' from the required
300' spacing between pylon signs and, 3) a 10' Variance from the required 10' sign setback
along the south property line.
The proposed pylon has a height of 20' and a sign area of 104 sq.ft. The Sign Code allows
a maximum height of 27' and is face maximum of 125'.
The applicant has submitted a revised landscape plan that includes deciduous and evergreen
trees and shrubs that will maintain year-round color while screening much of the parking and
drive aisle areas. The final landscape plan must be submitted on a final grading plan. All
landscaped and sodded areas shall be irrigated.
GRADING/DRAINAGE & EROSION CONTROL: This development involves the
reconstruction of an existing commercial site plus the additional 3.4 acres that the applicant
is purchasing to be included in the site. The south half of the development will be used for
the gas pumps building and parking lot. The north half of this site will be used for ponding
and open space. The grading on the south half of this site will closely match the existing
grades. The maximum cut is approximately 2 feet, and the maximum fill is approximately
2 feet. The drainage from the south half of this site will flow in a northerly direction across
the parking lot'to a set of catch basins on the north end of the site. The proposed catch
basins shall drain to the north to a proposed pond located on the north half of the site. The
proposed pond shall outlet to the existing 27" storm sewer that is located on the west side .
of Nicols Road. The 27" RCP storm sewer in Nicols Road drains through Ponds AP-6 and
AP-39 and then into the Minnesota River basin. Ponds AP-6 and AP-39 are designated
ponding areas identified in the City's Comprehensive Stormwater Management Plan.
The development will he responsible for installing and maintaining erosion control measures
in accordance with the City's Erosion/Sediment Control Manual Standards.
WATER QUALITY: Storm water generated by this proposed commercial development will
be first discharged to Pond AP-6, then to Pond AP-39 which in turn discharges to a tributary
of the Minnesota River. The City's Water Quality Management Plan designates these two
basins as a Class VII storm water basin and a Class VI nutrient trap, respectively. There
are no recreational classified water bodies downstream of the development area.
To satisfy water quality treatment requirements, the developer would be required to
construct a pond with a surface area of 0.15 acres and a wet pond volume of 0.39 acre-feet.
The pond must be located to catch and treat all runoff from the development site. The
separation between the pond inlet and outlet should be at least 130 feet.
If the development were to provide to the City a cash contribution for water quality in lieu
of ponding, the amount of the cash dedication would be based on the commercial
development of only 2.39 of the 4.19 acres included in the plat. The north 1.8 acre portion
of the site that would be dedicated to the City for an easement for storm water retention
ponding would not he included in the water quality dedication requirements.
Based on the methodology outlined in the water quality management plan,a cash dedication
of $20,860 will be required to satisfy this requirement. Development of the north 1.8 acre
portion of the plat would require additional cash dedications.
UTILITIESt 'The existing commercial site is presently served by City sanitary sewer and
water main. The developer will be required to abandon and plug the existing sanitary sewer
service at the top of the riser and abandon the existing water service to the existing building.
The water service to the existing building shall be shut off at the corporation stop at the
main.
New sanitary sewer service is proposed to be provided to the new building from the existing
9" sanitary sewer line that runs along the west side of Nicols Road. A.manhole will be
required at the connection to the existing sanitary sewer to allow the City to visually inspect
the flow and tb monitor the sand that could enter the City's sanitary sewer system from the
car wash.
The water main layout as proposed by the developer shows connection to the existing 16"
DIP water main in Nicols Road and providing a new 4" water service line to the new
building. This connection will require open-cutting of Nicols Road. An alternative layout
proposed by ttaff would allow the developer to connect to the hydrant lead located
southeast of the proposed building. The hydrant would be relocated and then the 4"water
line from the building would connect to the hydrant lead. This alternative could be
accomplished ilvithout open-cutting of Nicols Road.
STREETS/ACCESS/CIRCULATION: The site currently has 2 existing accesses from Nicols
Road. The preliminary site plan proposes 4 accesses to Nicols Road and no access to
Diffley Road. The south access to Nicols Road shall be an exit only access and shall be
signed accordingly.
The existing parking lot at the site is bituminous and concrete on the east half, and gravel
on the west half. The bituminous portions of the parking lot are in poor condition because
of inadequate drainage and needs repair. The new parking lot of this development shall
contain a concrete curb and gutter around the entire edge of the lot to control where people
park and to confine the drainage from this site to the proposed storm sewer. The new
parking lot shall be surfaced with bituminous or concrete pavement.
The driveway openings to Nicols Road shall be concrete aprons.
EASEMENTS/RIGHT-OF-WAY/PERMITS: The Dakota County Highway Department has
reviewed the preliminary site plan and they have requested 75 feet of half right-of-way on
Diffley Road.
The sanitary sewer line that runs through the south portion of the site will still require the
30 feet of easement centered over the sanitary sewer line. The north 1.8 acres of the site
shall be dedicated as ponding easements. The City will use the area for construction of a
storm water retention basin and the area will also include the ponding that is required from
this development to meet its storm water and water quality management requirements. Any
work along the County right-of-way will require a Dakota County permit.
. FINANCIAL OBLIGATION - Easy Eatery Addition
Based upon the study of the financial obligations collected in the past and the uses proposed
for the property, the following charges are proposed. The charges are computed using the
City's misting fee schedule and connections proposed to be made to the City's utility system
based on the submitted plans.
Improvement Rate Quantity Amount
Lateral Benefit . 19.15/ff 683 ff $13,079
Storm Sewer Trunk
Lateral Benefit 24.75/ff 518 ff 12.821,
Water Trunk
S2S 900
(C)
EASY EATERY CONDITIONS OF PRELIMINARY PLAT APPROVAL:
1. These standard conditions of plat approval as adopted by Council action on July 19,
1990 shall be complied with:
Al, B1, B3, B4, Cl, C2, C4, El, Fl, G1, and H1
2. Landscaping, as shown on the revised landscape plan dated November 6, 1991, and
underground irrigation of these areas is required.
3. An overall sign plan shall be approved by staff and be subject to a one-time sign fee
of $2.50/sq. ft.
4. No outside display, or storage, shall be allowed.
5. No rooftop mechanical equipment shall be visible from the street.
6. No outdoor loudspeaker advertising shall be allowed.
7. Trash and recycling containers shall be stored in an enclosure attached to the main
building and constructed of similar material.
8. All car wash cycles shall include dryer/blower.
9. Gasoline tank stand pipes shall be attached to the building.
10. The final plat shall dedicate a permanent ponding easement over the north 1.8 acres
of the site.
11. The developer will be required to abandon and plug the existing sanitary sewer
service at the top of the riser and abandon the existing water service that serves the
building that will be removed.
12. The south access to Nicols Road shall be an exit only access and signed accordingly.
13. The driveway openings to Nicols Road shall be concrete aprons.
14. The final plat shall dedicate 75 feet of half right-of-way on Diffley Road.
15. The developer shall construct a pond with a surface area of 0.15 acres and a wet
pond volume of 0.39 acre-feet to treat runoff from the entire site.
C.:;1
STANDARD CONDITIONS OP PLAT APPROVAL
A. Financial Obligations
1. This development shall accept its additional financial
obligations as defined in the staff's report in
accordance with the final plat dimensions and the rates
in effect at the time of final plat approval.
B. Easements and Richts-of-Walt_
1. This
development shall dedicate 10' drainage a and utility
easements centered over all common lot lines and adjacent
to private property or public right-of-way.
2 . This development shall dedicate, provide, or financially
guarantee the acquisition costs of additional drainage,
ponding, and utility easements as required by the
alignment, depth, and storage capacity of all required
public utilities and streets located beyond the
boundaries of this plat or outside of dedicated public
right-of-way as necessary to service this development or
accommodate it.
3. This development shall dedicate all public right-of-way
and temporary slope easements for ultimate development
of adjacent roadways as required by the appropriate
jurisdictional agency.
4 . This development shall dedicate adequate drainage and
ponding easements to incorporate the required high water
elevation necessitated by City storm water storage volume
requirements.
C. plans and Specifications
1. All public streets and utilities necessary to provide
service to this development shall be designed by a
registered professional engineer in accordance with City
codes, engineering standards, guidelines and policies.
- 2. A detailed grading, drainage, erosion, and sediment
control plan must be prepared in accordance with current
-city standards prior to final plat approval.
3. This development shall insure that all temporary dead end
public streets shall have a cul-de-sac constructed in
accordance with City engineering standards.
STANDARD CONDITIONS OF PLAT APPROVAL
PAGE TWO
4 . A detailed landscape plan shall be submitted on the
proposed grading plan. The financial guarantee shall be
included in the Development Contract and not be released
until one year after the date of installation.
5. All internal public and private streets shall be
constructed within the required right-of-way in
accordance with City Code and engineering standards.
- D. public Improvements
1. If any public improvements are to be installed under a
City contract, the appropriate project must be approved
at a formal public hearing by Council action prior to
final plat approval .
E. Permits
1. This development shall be responsible for the acquisition
of all regulatory agency permits in the time frame
required by the affected agency..
F. parks and Trails Dedication
1. This development shall fulfill its parks dedication
requirements as recommended by the Advisory Parks and
Recreation Commission and approved by Council action.
G. water Quality Dedication
1 . This development shall be responsible for providing a
cash dedication in addition to/in lieu of ponding
requirements in accordance with the criteria identified
in the City's Water Quality Management Plan.
N. Other.
1. All standard platting and zoning conditions shall be
adhered to unless specifically granted a variance by
Council action.
Advisory Planning Commission City Council
Approved: August 25, 1987 September 15, 1987
Revised: July 10, 1990
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NOV 27 '91 10:40 264 P02
i
MINUTES OP A REGULAR MEETING OP TEE
EAGAN ADVISORY PLANNING COMMISSION
EAGAN, MINNESOTA
OCTOBER 22, 1991
A regular meeting of the Eagan Advisory Planning Commission was
held on Tuesday, November 26, 1991, at 7:00 p.m. at the Eagan
Municipal Center. Present were members Graves, Voracek, Trygg, Hoeft,
Miller, Staeheli and Alternate Gorman. Also present were City Planner
Jim Sturm, Assistant City Engineer Mike Poertsch, and City Attorney
Mike Dougherty.
AGENDA
Chairman Graves stated that Item "A" had been continued at the
applicant's request.
Voracek moved, Staeheli seconded, the motion to approve the
agenda as amended. All present voted in favor.
MINUTES -
October 2 . 1991. Trygg moved, Voracek seconded, the motion to
approve the October 22, 1991 Advisory Planning Commission minutes as
presented. All present voted in favor.
Chairman Graves explained the Advisory Planning Commission
procedure to the public.
PRELIMINARY PLAT
CROWN COCO, INC.
Chairman Graves opened the first public hearing of the evening
regarding a Preliminary Plat consisting of one approximately 4.2-acre
GB (General Business) zoned lot located at the northwest intersection
of Diffiey Road and Nicols Road in the SW 1/4 of Section 19.
City Planner Jim Sturm stated that the applicant has recently
acquired the property to the north of their existing property.
Therefore they have designed a new site plan. The applicant is
requesting four variances. Mr. Sturm commented that the Advisory
Planning Commission should make a recommendation to the City Council
regarding their views on the four variances. City Staff felt that
this site plan is a very significant improvement to the previous site
plan.
Dave Miller, a representative of the applicant, stated that he
was there to answer any questions.
°\!"(
NOV 27 '91 10:40 264 P03 s
Page 2/EAGAN ADVISORY PLANNING COMMISSION MINUTES
NOVEMBER 26, 1991
Pete Anderson, 4152 Nicole Road, informed the Commission that he
lives north of the proposed site. He stated his concern that the most
northerly entrance to the proposed site would be directly across from
his residence.
City Planner Sturm replied that Mr. Anderson's driveway would be
50 feet to the north of the applicant's proposed entryway.
Commission Member Gorman stated he was concerned with the
location of the parking lot. He believed making customers park behind
the building and walk to the front of the building was a safety
concern.
Commission Member Voracek commented that it would be very typical
of customers to park directly in front of the main entrance to the
building and ignore the parking lot. He questioned whether or not all
of the proposed parking spaces would be needed as the parking lot
would probably be used only for employee parking. He recommended
reducing the parking lot.
Mr. Miller replied that he agreed with Commission Member Voracek
in that they do not need all of the parking stalls. He explained that
they were only trying to meet City Code requirements.
Chairman Graves agreed with Commission Member Voracek.
Commission Member Voracek stated that he generally liked the site
plan, however, he felt that it was not necessary to blacktop an area
that will, in all probability, never be used. He recommended that the
site plan be revised to show the following: 1) reduce the size of the
parking lot, 2) pull the northerly-most entrance to the site south,
and 3) make this entrance line up with something on the east side of
Nicole Road.
Chairman Graves felt that approximately 10 parking stalls would
be sufficient.
Commission Member Staeheli raised her concern that pedestrians
would have to walk in front of the car wash to get to the building if
they parked in the parking lot. She felt that was not very safe.
Chairman Graves raised the issue of the four variances.
k.°"°
NOV 27 '91 10:41 264 PO4
Page 3/EAGAN ADVISORY PLANNING COMMISSION MINUTES
NOVEMBER 26, 1991
Commission Member Trygg felt there was no hardship to have two
pylon signs on this site.
Mr. Miller stated that this property is odd-shaped and they are
trying to develop it in the best way they know how. He knows that
signs are a great advertising tool and he feels that they need two
signs to compete.
Commission Member Voracek stated that an option would be to allow
two pylon signs, but move the one closest to the freeway to the north
to space it further away from the proposed pylon sign. Another option
would be to allow only one sign. Part of the sign would be raised
high and the would be ground level. This would require only one
variance for the square footage.
Mr. Miller replied that they would lose visibility if they moved
the pylon sign to the north.
Chairman Graves addressed the issue of the 12 foot setback
variance. He felt that there was room for the applicant to shift the
entire site 12 feet to the north. He further stated that he feels
this will be a very nice development and that the Commission is
trying to accommodate them, however, the variances are a stumbling
block.
Commission Member Voracek agreed with Chairman Graves in that it
would be easy to shift the site 12 feet to the north. This would
remove the 12 foot setback variance.
Miller moved, Voracek seconded, the motion to approve a
Preliminary Plat consisting of one approximately 4.2-acre GB (General
Business) zoned lot located at the northwest intersection of Diffley
Road and Nicole Road in the SW 1/4 of Section 19, subject to the
following conditions:
1. These standard conditions of plat approval as adopted by
Council action on July 19, 1990 shall be complied with:
Al, 81, 83, 84, Cl, C2, C4, 81, Fl, G1, and 81
2. Landscaping, as shown on the revised landscape plan dated
November 6, 1991, and underground irrigation of these areas
is required.
NO.' 27 '91 10:42 264 P05
Page 4/EAGAN ADVISORY PLANNING COMMISSION MINUTES
NOVEMBER 26, 1991
3. An overall sign plan shall be approved by staff and be
subject to a one-time sign fee of $2.50/sq. ft.
4. No outside display, or storage, shall be allowed.
5. No rooftop mechanical equipment shall be visible from the
street.
6. No outdoor loudspeaker advertising shall be allowed.
7 . Trash and recycling containers shall be stored in an
enclosure attached to the main building and constructed of
similar material.
8. All car wash cycles shall include dryer/blower.
9. Gasoline tank stand pipes shall be attached to the building.
10. The final plat shall dedicate a permanent ponding easement
over the north 1.8 acres of the site.
11 . ThP developer will be required to abandon and plug the
existing sanitary sewer service at the top of the riser and
abandon the existing water service that serves the building
that will be removed.
12. The south access to Nicole Road shall be an exit only access
and signed accordingly.
13. The driveway openings to Nicols Road shall be concrete
aprons.
14. The final plat shall dedicate 75 feet of half right-of-way
on Diffley Road.
15. The developer shall construct a pond with a surface area of
0. 15 acres and a wet pond volume of 0.39 acre-feet to treat
runoff from the entire site.
16. The applicant shall provide proof of parking and shift the
northern-most access further to the south.
All present voted in favor, except Gorman and Staeheli, who
opposed. Motion approved 5-2.
Commissioner Member Vnraoek requested that the City Council be
advir.ed that he recommends that the four variances not be granted.
MEMORANDUM
TO: TOM HEDGES, CITY ADMINISTRATOR
DALE RUNKLE, DIRECTOR OF COMMUNITY DEVELOPMENT
FROM: JIM STURM, CITY PLANNER
DATE: NOVEMBER 27, 1991
RE: EASY EATERY ADDITION
At the November 26 Advisory Planning Commission meeting, the Easy Eatery Addition
consisting of one 4.2 acre General Business zoned lot for a gas station was approved 5/2.
The location is the NW intersection of Nicols and Diffley Roads. In May, the Commission
unanimously approved a Preliminary Plat for the southern three-quarter acre portion of the
site. Prior to Council action, the applicant requested a continuance to allow time for
negotiations for acquisition of the vacant land to the north. The first proposal called for the
existing building to be remodeled. The new plan and plat incorporates all of the General
Business property west of Nicols Road. The existing building will be removed and replaced
with the new art deco style one with a stucco type exterior.
Several residents were in attendance, however there were few questions. One resident was
concerned that the northernmost driveway would directly face his home on the east side of
Nicols Road, however it will be south of his lot. The Commission felt there was more
parking on the north side of the building than what is really necessary and using a proof-of-
parking scenario would make more sense than creating spaces that would not be used. The
applicant only provided that many parking stalls to meet what he thought was a strict code
requirement. The Commission added Condition #16 which states:
16. The applicant shall provide proof-of-parking and shift the northernmost access
further to the south.
There was discussion,but no action regarding the three Variances necessary to allow another
pylon sign at the Nicols/Diffley intersection and the consensus was they were not in favor
of those Variances. Attached is an exhibit showing the relationship of this property to the
single family homes along the east side of Nicols Road.
If you would like additional information, please contact me.
City Planner
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Agenda Information Memo
December 17, 1991 City Council Meeting
INN.
1992 COMPREHENSIVE FEE SCHEDULE
A. Consider 1992 Comprehensive Fee Schedule—Enclosed on pages (� through q
is a copy of the proposed 1992 Comprehensive Fee Schedule for the Ci of Eagan. Director
P Po P �g
of Finance VanOverbeke has coordinated input from the responsible departments
identifying suggested changes as a result of cost adjustments or policy decisions.
It has been the policy of the City to adopt a comprehensive fee schedule each year at the
time of budget preparation to ensure that budget revenue estimates are based on
appropriate unit fees.
The document is presented so that a comparison of 1991 fees can be made to those
proposed for 1992.
The proposed fees are intended to cover costs and do not generate revenue over and above
currently existing expenditures. The schedule also continues the City's policy of limited
licensing and minimum regulation through the licensing function.There are numerous areas
in which other cities issue licenses and Eagan does not. It might be appropriate for the City
Council to reaffirm its current position regarding business licensing if no change is desired.
The City could add some or all of the following: bowling alley, billiards, commercial
recreation, car wash, catering, dry cleaners, supermarkets, motels and taxis. The addition
of any license would obviously imply regulation and all the ramifications of that including
community expectations. Staff is not advocating either position but simply raising the issue.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve the 1992 Fee Schedule as
presented or to approve with modifications.
\PLO
CITY OF EAGAN
1992 PROPOSED FEE SCHEDULE
Effective January 1, 1992
City Council Action December 17, 1991
\5;11.6\
LIQUOR PEES
1991 Proposed
PEE TYPE TEE 1992 Pee
BEER, LIQUOR AND WINE
Beer
Application and
Investigation $350.00(1)
Off-Sale License 75.00
On-Sale License 350.00
Temporary License 25.00
Liquor
Application and
Investigation 300.00(2)
Off-Sale License 200.00
On-Sale License 4,000.00
Sunday License 200.00
On-Sale Club License
Less than 200 300.00
201-500 500.00
501-1, 000 650.00
1, 001-2, 000 800.00
2, 001-4,000 1, 000.00
4, 001-6, 000 2,000.00
Over 6, 000 3, 000. 00
Temporary (Up to Three Days) 150.00
Wine
Application and
Investigation 350.00(1)
On-Sale License 400.00
Sunday License 100. 00
Consumption and Display 25.00
Daily Sports or Convention 50.00
Duplicate License 5.00
("When Wine and Beer are applied for by the same applicant, the total
maximum investigation fee is $400.00.
(2)Also requires an escrow deposit of $1,000.00 for five persons
requiring investigation and $200 for each additional if the
investigation is conducted within Minnesota, or $2,000.00 for five
persons requiring investigation and $400.00 for each additional if the
investigation is conducted outside of Minnesota.
2
VZ:P10
1991 Proposed
FEE TYPE FEE 1992 Fee
Rubbish Hauler
Commercial, Residential
or Recycling Only
1st Truck $50.00
Each Additional 25.00
Commercial/Residential
Combination
1st Truck 75.00
Each Additional 25.00
Service Station 100.00
Solicitors (Non-Profit) 25.00
Solicitors (For Profit) 50.00 Investigation
License Fee 25. 00 up to 3 solicitors
5.00 each additional over 3
Trailer Permit 50.00
Dog License
Male or Female 10.00
Neutered or Spayed 5.00
Late Fee 2 .00
Duplicate Dog Tag (Also covers dogs 2.00
licensed in another city)
Kennel Permit
Initial 100. 00
Renewal 50.00
Photocopies .50/page
Fee Schedule 2.00
Animal Pick Up 15.00
Animal Impound 4.00/day over amount billed
the City by animal pound
Pet Shop License 100.00
Returned Check Fee 15.00
False Alarm
Commercial 75.00 Per False Alarm
After 6 (City Code)
Residential 50.00 Per False Alarm
After 6 (City Code)
Radio Communications Lease Previously Negotiated Rate New + 5%
Fax
Legal Size Documents 1.00 for 1 or 2 pages
.50 each additional page
3
O
1991 Proposed
PEE TYPE FEE 1992 Fee
Alarm Panel 8.00/month
Parade Permit Fee 25.00
Shows License 25.00
(circus, carnival, etc. ) 50.00 Investigation
Massage Therapy Establishment 300.00 (includes 1 massage
License therapist license)
300.00 Investigation
(includes 1 massage
therapist)
Massage Therapist License 50.00.
200.00 Investigation
Police/Fire Reports:
Accident 4.00
Incident 4.00 first 2 pages
.25/ea. add'l page
Arrest (weekly) 20.00/week
Photos: 10.00/first print
.50/print after first
Tapes:
Audio 25. 00 each
Video 35.00 each
Fingerprinting 10.00
Gambling Investigation 250.00
Cigarette License 25. 00 40.00
Mechanical Amusement
1-3 Machines 25.00/Machine
4-15 Machines 200.00 Total
15+ Machines 400.00 Total
r
Contractors Licenses
Plumbing MN Master License No. & $2,000 Bond &
Certificate of Insurance
Sewer and Water MN Master License No. & $2,000 Bond &
Certificate of Insurance
4
\
Kcs
1991 Proposed
FEE TYPE PEE 1992 Fee
Well Driller MN Master License No. & $2,000 Bond &
Certificate of Insurance
Topographic Maps 6.30/Acre
Mailing Labels LOGIS Cost + $10.00
Notary Seal 1.00 Each for first 5
.50 each for all additional
Voter Certification 1.00
Duplicate Certificate of Occupancy 5.00
Golf Driving Range License 50.00
Data Processing Reports LOGIS Charge + 10%
Dance Hall Permit 300.00
300.00 Investigation
Public Dance - Single Event 50.00
Pawn Shop License 8,000.00
350.00 Investigation
Stable License 50. 00
5
SUBDIVISION AND PLATTING
1991 Proposed
FEE TYPE FEE 1992 Fee
Final Plat $100.00 Require Escrow
+$3/lot Deposits Per
Development
Escrow Policy
Preliminary Plat 300.00
Rezoning 250.00
Planned Dev. 250.00
PD-Annual Review 25.00
Conditional Use Permit Initial 150.00
Renewal-CUP 25.00
Variance 75.00
Waiver of Plat Duplex Lot Splits 50.00
Others (Except Single 150.00 Requires escrow per
Family Zoned Property) development escrow
policy.
Single Family Zoned
Property 300.00 (No Escrow)
Special Permit 50. 00
Interim Use Permit 75.00
Grading/Excavation Permits
If Preliminarily Platted 250.00
Not Preliminarily Platted 0-5 Acres $150.00
Each Acre Over 5 Acres
$50.00/Acre
($550 Maximum)
Renewal 150.00
Utility Permits
Utility Companies 10.00
Permit For Construction 20.00
in City Right-of-Way (does not
include residential boulevard
tree planting)
Assessment Search 10.00
Vacation Proceedings 300.00
Industrial Revenue Bond and
Multifamily Housing Bond
Processing Fee 500.00
Market Analysis Study 50.00
6
1991 Proposed
FEE TYPE FEE 1992 Fee
Zoning Map 5.00
Zoning Regulations (City Code-
Chapter 11) 10.00
Liquor Regulations (City Code -
Chapter 5) 10.00
Subdivision Regulations (City Code-
Chapter 13) 10.00
Traffic Regulations (City Code-
Chapter 8) 3.00
Parking Regulations (City Code-
Chapter 9) 3.00
Sign Regulations 2.50
City Code Each Chapter (All
Chapters Except 5,8,9, 11, 13) 5.00
Code Book 60.00
Code Book with Binder 75.00
City Code Updates 10.00
Street Name Change Application 100.00
Comp. Plan Amendment 300.00
Comprehensive Guide Plan Map 3.00
Water Quality Management Plan 50. 00
Water Quality Classification Map 5.00
Comprehensive Storm Water Mgmt. Plan 50. 00 (three ring binder)
35.00 (spiral bound)
Trunk Storm Sewer Drainage Map 2.50
Comp. Water Supply/Distribution Plan 50.00
Trunk Water System Map 2.50
Comp Sanitary Sewer Policy/Plan 50.00
Trunk Sanitary System Map 2.50
Plans and Specifications 50.00
7
\\I?
INSPECTION FEES
1991 Proposed
FEE TYPE FEE 1992 Pee
Building Permit Based on Value - See Attached
Building Permit Fee Schedule
Building Permits for Selected
Work at Existing Residences:
Basement Remodel/Finish 35.00
Deck 25.00
Fireplace/Fireplace Stove 25.00
Demolition Permit 15.00
Disposal Permit 10.00
Electrical Permit See Attached Electrical
Inspection Fee Schedule
Heating, Ventilating and Air See Attached Mechanical
Conditioning Permit Fee Schedule
Moving Permit 15.00 Plus Cost of
Repairs and Escrow
Plumbing and Gas Fitting See Attached Plumbing
Permit Fee Schedule
Process Piping See Attached Mechanical
Permit Fee Schedule
Sign Permit 2.50 per square foot
Wind Energy, Radio and Based on Value - See
Television Tower Permit Attached Building Permit
Fee
Plan Check (Valuation 65% of Building Permit Fee
over $10, 000)
Foundation Permit Based on Value - See Attached
Building Permit Fee Schedule
Replacement Building Permit
Field Card 5.00
Lot Transfer Fee (Bldg. Permit) 50.00
Processing Fee on Cancelled Permits One half of Plan
Review Fee
Duplicate Certificate of Occupancy 5.00
Reinspection Fee 30.00
8
1991 Proposed
PEE TYPE FEE 1992 Fee
Reprocess Fee (End of the Month Permits) 20.00
Underground Storage Tank
Installation/Removal See Attached Mechanical
Permit Fee Schedule
State of Minnesota Contractor
License Verification 5.00 New
9
BUILDING PERMITS Proposed
CITY OF RAGAN 1992 Fee
PROPOSED 1991 PERMIT FEES
PERMIT FEES - Fees based on UBC Fee Schedule 65% Plan Review Charge on
all permits over $10,000.
Permits are issued to specific lots - any lot change after issuance of
permit $50.00 transfer fee.
Utility Charges - collected with permit fee (Applies to Single Family
Dwelling Permits - Verify All Others)
Sewer Availability Charge (SAC) - $750.00 $800.00
Water Availability Charge (WAC) - $660.00 675.00
Water Meter (5/8") - $ 90.00 95.00
Road Unit Charge - $370.00 280.00
Treatment Plant Charge - $276.00 300.00
$1. 00 - $500. 00 -- $15.00
$501. 00 - $2, 000. 00 -- $15.00 for the first $500.00 plus $2.00
for each additional $100. 00 or fraction
thereof, to and including $2,000.00.
$2,001. 00 - $25, 000.00 -- $45.00 for the first $2, 000.00 plus $9.00
for each additional $1, 000. 00 or fraction
thereof, to and including $25, 000.00.
$25, 001. 00 - $50, 000. 00 -- $252.00 for the first $25,000.00 plus
6.50 for each additional $1, 000. 00 or
fraction thereof, to and including
$50,000.00.
$50, 001. 00 - $100, 000.00 -- $414.50 for the first $50, 000.00 plus
$4.50 for each additional $1,000.00 or
fraction thereof to and including
$100,000.00.
$100, 001.00-$500, 000.00 -- $639.50 for the first $100,000.00 plus
$3.50 for each additional $1, 000.00 or
fraction thereof.
$500, 001.00 - $1, 000,000 -- $2,039.50 for the first $500,000.00 plus
$3.00 for each additional $1,000.00 or
fraction thereof, to and including
$1,000,000.00.
$1,000, 001. 00 and Up -- $3,539.50 for the first $1,000,000.00
plus $2.00 for each additional $1,000.00
or fraction thereof.
All permit fees are rounded to the nearest dollar amount.
10
\\LI le
FEES FOR APARTMENT BUILDINGS (ONE COMMON Proposed
ENTRANCE i ONE LAUNDRY FACILITY) 1/12.319A
Sewer Availability Charge (SAC)-80% of $750 x number of units $800
Water Availability Charge (WAC) -80% of $660 x number of units 675
Road Unit -80% of $370 x number of units 380
Treatment Plant Charge -80% of $276 x number of units 300
Accessory buildings in apartment complexes will not pay MWCC SAC (Per
MWCC policy) . City SAC, WAC, Road Unit and Water Treatment will be
charged at 80% of full value.
STATE SURCHARGE ON ALL PERMITS
Value Based Permits.
Valuation of Structure Surcharge
Addition or Alteration Computation
$1,000, 000 or Less .0005 x Valuation
$1,000,001 to $2, 000, 000 $ 500 + .0004 x (Value - $1,000, 000)
$2,000, 001 to $3, 000, 000 $ 900 + .0003 x (Value - $2, 000, 000)
$3,000,001 to $4, 000, 000 $1,200 + .0002 x (Value - $3,000, 000)
$4,000, 001 to $5, 000, 000 $1,400 + .0001 x (Value - $4, 000, 000)
$5, 000, 001 and Up $1, 500 + .00005 x (Value - $5, 000,000)
Fixed Fee Permits
$.50 per $1,000, or fraction thereof, of permit fee (not contract
price) .
11
\\X° \
PLUMBING PERMIT FEES - 1991 Proposed
1992 Fee
* RESIDENTIAL (1 & 2 FAMILY DWELLINGS, TOWNHOMES. CONDOMINIUMS)
Minimum Fee $15.00
Add-on, modification or alteration 15.00
Plumbing fixture 3.00 each
Water softener 5.00
Water heater 3.00
Fuel/gas piping system 3.00 per outlet
Fixture rough-in 1.50 each
Lawn sprinkler system 3.00 each
Private sewage disposal system 15.00
* COMMERCIAL/INDUSTRIAL/APARTMENT BUILDINGS
1% of contract price with a minimum fee of $25
* Verify with Inspections Department which classification of multiple
residential dwellings your building fits in and what type of permit
is required.
MECHANICAL PERMIT FEES - 1991
* RESIDENTIAL (1 & 2 FAMILY DWELLINGS, TOWNHOMES. CONDOMINIUMS)
Minimum fee $15.00
Add-on, modification, or alteration 15.00
HVAC - 1 - 100, 000 HTU/H's 24 .00
additional 50,000 BTU/H's
(or fraction thereof) 6.00
Fuel/gas piping system 3.00 per outlet
* COMMERCIAL/INDUSTRIAL/APARTMENT BUILDING
Minimum fee $25.00
HVAC 1% of contract price
Process piping systems $25.00
* Verify with Inspection Department which classification of multiple
residential dwellings your building fits in and what type of permit
is required.
12
\\ft
CITY OF EAGAN Proposed
ELECTRICAL INSPECTION FEES 1992 Fees
NOTE: MINIMUM CE) RGE FOR EACH INSPECTION - $15.00
ALL PERMITS REQUIRE 8.50 STATE SURCHARGE
1. Payment of fees - All electrical inspection fees are due and
payable to the City of Eagan at or before commencement of the
installation, and shall be forwarded to the City of Eagan.
2. The fees for signs shall be computed in accordance with State
schedule with a minimum fee of $15.00 per sign.
3. Swimming pool ground fees shall be computed separately at $40.00
per pool.
4. Minimum fee for each separate inspection of an installation,
replacement, alteration or repair limited to one inspection only -
$15.00.
5. Services, change of services, temporary services, additions,
alterations or repairs on either primary or secondary services
shall be computed separately.
1 to 100 ampere capacity $15.00
101 to and including 200 ampere
capacity or fraction thereof $18.00
For each addition of 100 amperes
or fraction thereof $ 5.00
6. Circuit, installations or additions, alterations or repairs of
each circuit or subfeeder shall be computed separately including
circuits fed from subfeeders and including the equipment service.
Circuits of 250 volts or less.
0 to and including 30 ampere capacity $ 4.00
31 to and including 100 ampere capacity $ 7.00
For each additional 100 ampere capacity or
fraction thereof $ 6.00
For circuits over 250 volts, double the fee
for 250 volts or less.
7. In addition to the above fees:
a. A charge of $2.00 will be made for each street lighting
standard.
b. A charge of $2.00 will be made for each traffic signal
head. Circuits originating within the standard will not
be used when computing the fee.
8. In addition to the above fees, all transformers and generators for
lights, heat and power shall be computed separately at $2.00 per
unit plus $. 10 per KVA up to and including 100 KVA, 101 KVA and
over at $.05 per KVA. The maximum fee for any transformer or
generator in this category is $20.00.
13
k \C\
Proposed
1992 Fee
9. In addition to the above fees, all transformers for signs and
outline lighting shall be computed at $3.00 for the first 500 VA or
fraction thereof per unit, plus $.25 for each additional 100 VA or
fraction thereof.
10. In addition to the above fees (unless included in the maximum fee
filed by the initial installer) , remote controls, signal circuits,
fire warning and security circuits of less than 50 volts shall be
computed at $15.00 per first ten openings or devices of each system
plus $1.00 for each additional opening.
11. For the review of plans and specifications of proposed
installations, there shall be a minimum fee of 8100.00 up to and
including $30,000 of electrical estimate, plus 1/10 of 1% on any
amount in excess of $30,000 to be paid by persons or firms
requesting the review.
12. When reinspection is necessary to determine whether unsafe
conditions have been corrected and such conditions are not the
subject of an appeal pending before the Board or any court, a
reinspection fee of not to exceed the original unit fee, or $15.00,
whichever is less, may be assessed in writing by the inspector.
13. For inspections not covered herein, or for requested special
inspections or services, the fee shall be $25.00 per man hour,
including travel time, plus $.20 per mile traveled, plus the
reasonable cost of equipment of material consumed.
This section is also applicable to inspection of empty conduits and
such other jobs as determined by the inspector.
14. For inspections of transient project including, but not limited to,
carnivals and circuses, the inspection fees shall be computed as
follows:
a. Power supply units - According to Item 4 (b) (2) of fee
schedule - a like fee will be required on power supply
units at each engagement during the season, except that
a fee of $25.00 per hour will be charged for additional
time spent by the inspector if the power supply is not
ready for inspection at the time and date specified on
the request for inspection as required by law.
b. Rides, devices or concessions - Shall be inspected at
their first appearance of the season and the inspection
fee shall be $15.00 per unit.
14
V )
Proposed
1992 Fee
15. Fees double - When any person, co-partnership or corporation begin
work of any kind such as hereinbefore set forth, or for which a
permit from the electrical inspector is required by ordinance,
without having secured the necessary permit therefore from the
inspector of buildings either previous to or during the day of the
commencement of any such work, or on the next succeeding day where
such work is commenced on a Saturday or on a Sunday or a holiday,
he shall when subsequently securing such permit, be required to
pay double the fees herein- before provided for such permit, and
shall be subject to all penal provisions of this ordinance.
16. Additional Fees and/or Fee Shortage - Additional fees and/or fee
shortages must be received by the City within 14 days of written
notice. If additional fees and/or fee shortages are not received
within 14 days of notice, permits for electrical installations will
not be accepted by the City until such time as the additional fees
and/or shortages are received. Additional fees and/or fee
shortages that are not received within 14 days of notice are
subject to a 10% per day penalty.
15
\l".701"\\
UTILITY TEES
1991 Proposed
FEE TYPE FEE 1992 Fee
Trunk Utility/Connection/Availability Charge
Trunk Sanitary Sewer
Oversize
Unplatted $1,465/Ac. $1,495
Platted Residential 705/Lot 720
Trunk Water Main
Oversize
Unplatted and Platted
Comm. & Ind. 1,536/Ac. 1,565
Platted Residential 735/Lot 750
Water Supply & Storage (WAC)
Comm. & Ind. 2,420/Ac. 2,470
Trunk Storm Sewer Oversize
Single Family .068/S.F. .069
Multi-Family .085/S.F. .087
Comm. & Ind. . 102/S.F. . 104
Lateral Benefit Utility/Connection/Availability Charge
Lateral Benefit from
Trunk Sanitary Sewer 33.80/Centerline Foot $34.50
Lateral Benefit from
Trunk Water Main
Single Family 30.00/Centerline Foot $30.60
Multi-Family and
Comm. & Ind. 49.50/Centerline Foot $50.50
Lateral Benefit from
Trunk Storm Sewer
12" Storm Sewer *38.30/Centerline Foot $39.10
15" Storm Sewer *39.80/Centerline Foot $40.60
18" Storm Sewer *42.50/Centerline Foot $43 .40
21" Storm Sewer *45.70/Centerline Foot $46. 60
24" Storm Sewer *52.40/Centerline Foot $53.50
*Rate is based on a pipe at 15 foot depth, cost for additional depth
will be reviewed on a case by case basis.
16
Proposed
1992 Fee
Street Assessments
1991 PEE
Residential Multiple Comm./Ind.
321 Wide 441 Wide 521 Wide
Rate/P.F. Rate/F.F. Rate/F.Y..
Street Surfacing $27.60 28.15 $50.20 51.20 $66.30 67.65
Street Surfacing 33.40 34.05 63.85 65.15 87.85 89.65
w/Grading
Street Surfacing 39.12 39.90 64.65 65.95 83.40 85.10
w/Storm Sewer
Street Surfacing 44.92 45.80 78.30 79.90 104 .95 107. 10
w/Grading &
Storm Sewer
Trails
Concrete (5' wide) $15.00/F.F. Includes $2.95/F.F. $15.30 $3 .00
for Sod and Grading
Bituminous Trail
(8 ' wide) 11.80/F.F. Includes $2.95/F.F. $12 .05 $3 .00
for Sod and Grading
Water Duality Dedication
A. Based on Per Acre Land Values
Single Family $16,330
Duplex 18,630
Townhome 21,735
Apartments, Schools & Churches 23,805
Industrial 65,340
Commercial 130,680
and
B. Excavation Rate of 52 .00/cubic yard
17
\°.>
UTILITY RATES AND FEES
1991 Proposed
FEE TYPE FEE 1992 Fee
Sanitary Sewer
Single Family, Townhouse MN $15.45/Qtr. for 10,000 15.60
and Similar Residential Gal. $1.35/1000 Gal. for
All Usage Over 10,000
Gal. Based on Winter
Quarter Meter Reading
Apartment, Institutional . MN $15.45/Qtr. for 10,000 15.60
Commercial & Industrial Gal. $1.35/1000 Gal. for
all Usage over 10,000 Gal
Sewer only (Sewer with no Flat Rate - $28.95/Qtr. 29. 10
water connection/meter to
measure flow)
Water Works
All users MN $15.50/Qtr for 10,000
Gal. & $.90/1000 Gal. for
All Usage Over 10, 000 Gal
Storm Water Drainage $4.56/REF/Qtr.
(R3 Zoning 20% Credit)
Water Account Deposit $15. 00/Residential Account
Sewer Account Deposit $15.00/Residential Account
Street Lights/Signal Lights
Neighborhood
Single Family/Twin Homes
(R-1, R-2) $2.80 Per Qtr Per Lot 2.95
Townhouses (R-3) $2.25 Per Qtr Per Unit 2.35
Multiple Residential &r $29.30/Qtr./Billing Acct. 31.35
C/I non-continuous $3.45/Qtr./Ac. 3.65
C/I continuous .12/L.F./Qtr. . 136
18.00/Ac./Qtr. 18.90
Individual Lights
100 WHPS $19.55/Light/Qtr.
150 WHPS 29.00/Light/Qtr. 29.55
250 WHPS 40.00/Light/Qtr.
Community and Signal Lights
Rl/R2 $1.70/Unit/Qtr.
R3 $1.35/Unit/Qtr.
R4 $1.20/Unit/Qtr.
Non-Residential $5. 10/Unit/Qtr.
18
\DoSlc
Proposed
1992 Fee
1991
FEE TYPE FEE
Road Unit Charge
Residential Except Apartments $370/unit (1.0 RUC) $380
Apartments (80%) 296/unit (0.8 RUC) 304
Non-Residential 1, 110/acre (3.0 RUC) 1, 140
Sewer Availability Charge (SAC)
Single Family (R1 and R2) $750 800
Other MWCC
Treatment Plant Charge 276 300
Water Supply & Storage (WAC)
Single Family 660/Lot 675
Apartments 528/Unit 540
Non-Residential 2,420/Ac. 2,470
Shut-off Charge 25.00
Delivery of Shut-off Notice 10.00
Late Fee 10% of Balance
Sewer Permit $15.00
Water Permit 15.00
Temporary Construction Meter Permit 10. 00 ($200 Escrow Dep. )
(6 month maximum) (City retains $30 as
administrative fee)
Scheduled After Hours A. Call Out - Labor Rate 2 .5 Hr.
Work Minimum + 10% Administrative ($50 maximum
Administration)
B. Extended Day Labor + 10% Admin. ($50 maximum
Admin. )
Water Meter Removal 30.00
Water Meter Replacement 30.00
Sewer Tap 100.00
Water Tap 100.00
Proposed
1992 Fee
1991
FEE TYPE PEE
Water Meters
5/8" x 3/4" meter* 90.00
3/4 water meter* 135.00 120.00
1" water meter 155.00
11" water meter 330.00 345.00
2" water meter 465.00 470.00
2" compound** 1, 140.00 1,385.00
3" compound** 1,440.00 1,720.00
4" compound** 2,260.00 2,650.00
6" compound** 4, 050.00 4,555.00
2" turbo meter** 530.00 730.00
3" turbo meter** 730.00 990. 00
4" turbo meter** 1,230.00 1, 620. 00
6" turbo meter** 2,500.00 3,010.00
#2 copperhorn w/swivel 16.00
Remote wire (over 35' ) 0.06/Ft
Replacement (Provided the first
time with meter) :
Outside Remote Read Out Meter 16. 00
Outside Remote "Touch Pad" Meter 12.00
Meter Strainers:
2" 160.00 185.00
3" 207.00 235. 00
4" 312.00 350.00
6" 450. 00
Meter Testing (Charged only if meter tests correct) :
5/8" through 1" 50.00
1 1/4" through 2" 80.00
All other sizes Contract Cost (Mpls)+ 10%
Meter Box Cover 31.00 39.00
Lid to Meter Box Cover 15.00 17.00
Deposit to turn on water before
all work is satisfactorily completed 200.00
(City retains $30 as administrative fee)
* Includes Copperhorn
** Includes Strainer
20
\°>L9
PARRS AND RECREATION
1990 Proposed
PEE TYPE YEE 1990 Yee
Parkland Dedication
Single Family $700.00
Duplex 621.00
Townhouse/Quad 553.00
Apartments/Multiple 559.00
Commercial and Industrial .055/S.F.
Trailway Dedication $100/unit
854/Acre
Park Fees
Picnic Kit 3.00/5.00 3.00/7.00
Trapp Farm and Thomas Lake
Pavilions(1) 75.00 Per Day 85. 00
50. 00 1/2 Day 60.00
Enclosed Shelter Buildings(1) 75.00 Per Day 85.00
50. 00 1/2 Day 60.00
Open Shelters 20. 00 25.00
Extra Picnic Tables (maximum of six) 20. 00
Athletic Facilities/Shelters(1)
Fields 50. 00 Per Field Per Day
Lights (If Required) -Tournaments 25. 00 Per Field Per Hr
Building Cleaning 50. 00 Per Day
Restrooms/Bases/Field Chalking 20.00 per reservation 25.00
Maintenance Fee - Travel Baseball 60. 00 Youth/Team
150.00 Adult/Team (6-9 games)
300.00 Adult/Team (10+games)
Concession Permit (maximum of 3) 200.00
Community Rooms
Events 50.00
Profit and Fund Raising 100.00
Chuckwagon Grill 25.00
Canopy 50.00/Day
(1) Requires Damage Report 150.00
21
�2 1
MAINTENANCE EQUIPMENT AND PERSONNEL
1991 Proposed
FEE TYPE FEE 1992 Fee
Maintenance Person $20.00/hr. (Regular)
30.00/hr. (Overtime)
Foreman 24.00/hr.
Pick-up truck 22.00/hr.
1 Ton dump truck 23.00/hr.
Single axle dump truck 30.00/hr.
Tandem axle dump truck 35.00/hr.
Tractor 15.00/hr.
Backhoe/loader 35.00/hr.
Front end loader 56.00/hr.
Road grader 56.00/hr.
Street sweeper 41.00/hr.
Roller 20.00/hr.
Paver 20.00/hr.
Air Compressor 15.00/hr.
50 KW Generator 35.00/hr.
Sewer Jetter 66.00/hr.
Sewer Rodder 33.00/hr.
Sewer Vacuum - Trailer 33.00/hr.
Sewer Vacuum - Truck 70.00/hr.
Groundsmaster Mower 22.00/hr.
Pump 6" 25.00/hr.
Pump 8" 28.00/hr.
Skid Loader 35.00/hr.
Chipper 15.00/hr.
CITY STAFF RATES
Department Directors $80.00/hr.
Assistant City Engineer 60.00/hr.
City Planner 60.00/hr.
Design/Development Engineer 55.00/hr.
Park Planner 50.00/hr.
Utility Supervisor 50.00/hr.
Senior Planner 50.00/hr.
Senior Technician 45.00/hr.
Project Planner 40.00/hr.
Technician 40.00/hr.
Aide 30.00/hr.
Intern 20.00/hr.
Survey Crew
2 person 70.00/hr.
3 person 90.00/hr.
Billing rates to the railroad for fires caused by them:
Manpower $ 9.00/hr.
Pumper 200.00/hr.
Tanker
Chief's Vehicle 150.00/hr.
Rescue, Grass Rigs
Command Vehicle, Aerial 500.00/hr.
(Minimum 1 hour charge)
22
\I").$11°
EXHIBIT "B" Proposed
1991 Fee
(Developer's Escrow Agreement)
Preliminary Plat Application Escrow (1)
Waiver of Platting Escrow
$150 per acre
$1,500 Minimum
$4,800 Maximum
Final Plat Application Escrow (1)
$4,000
Contract Management Escrow (1)
Estimated Construction Costs (2) Escrow
$ 0 - $150, 000 8% ($1,000 Minimum) 4%
$150, 001 - $500, 000 6% ($12,000 Minimum) 3%
$500, 001 + 5% ($30,000 Minimum) 2 . 5%
("These are escrow deposits with minimums/maximums, they are not
intended to be actual charges.
(2)Costs will be verified by City staff and adjusted as necessary to be
comparable to City Projects, thereby insuring armslength transaction
costs.
23
\2-11 \
Agenda Information Memo
December 17, 1991 City Council Meeting
VARIANCE/PYLON SIGN/CLIFF ROAD MACDONALDS
B. Variance, Nordquist Sign Company, of 23' to the 27/ Pylon Sign Maximum Height,
Located North of Cliff Road and West of Nicols Road—An application has been received
of Nordquist Sign Company on behalf of the MacDonalds Corporation and their restaurant
located at 4565 Erin Lane. The application relates to their interest in erecting a 50 foot
pylon sign which would require a 23 foot variance to the existing 27 foot pylon sign
maximum height. For additional information with respect to this application, please refer
to the Community Development Department staff report which is enclosed on pages ai
throughfor your review.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a 23 foot variance
from the 27 foot pylon sign maximum height for Nordquist Sign Company for a MacDonalds
Restaurant sign located north of Cliff Road and west of Nicols Road as presented.
\°17iC.4)
SUBJECT: VARIANCE
APPLICANT: NORDQUIST SIGN COMPANY
LOCATION: 4565 ERIN LANE
(LOT 1, BLOCK 1, MARI ACRES)
EXISTING ZONING: COMMUNITY SHOPPING CENTER (CSC)
DATE OF PUBLIC HEARING: DECEMBER 17, 1991
DATE OF REPORT: DECEMBER 5, 1991
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting a Variance of
23' to the City Code allowed pylon sign maximum height of 27'. The sign is located north
of Cliff Road and west of Nicols Road.
COMMENTS: Nordquist Sign Company is representing McDonalds Corporation.
According to the applicant, the existing 27' pylon sign was installed prior to the upgrade of
State Highway 77(Cedar Avenue) and due to this construction,visibility from Cedar Avenue
is severely restricted. Also, when the restaurant was built in 1981, McDonalds understood
that there would be no additional curb cuts south of Erin Lane. Since this time, properties
south of Erin Lane have added curb cuts that the applicant believes have provided visual
competition that adversely affects the readability of the McDonalds sign.
In addition, the applicant states the Amoco station which is less than a mile away from
McDonalds has been allowed a 50' pylon sign. However,the situations are not identical; the
Amoco property abuts state highway right-of-way while the McDonalds property has a
building between it and Cedar Avenue and the proximity to the highway right-of-way ranges
from 150' to 350'.
The City Code states, "No pylon sign shall project more than 27'above the lot level, roadway
level, or a specified point between the two levels as determined by the Council. The level
used shall be based upon visibility factors from adjacent roadway(s)."
If approved, this Variance shall be subject to the following:
1. No other Variances shall be granted for this site.
2. All other applicable Ordinances are adhered to.
k � l
Agenda Information Memo
December 17, 1991 City Council Meeting
SIDE YARD SETBACK VARIANCE/SAFARI ESTATES 2ND ADDITION
C. Variance, Safari Estates 2nd Addition, of 15' to the Required 30' Side Yard House
Setback in an Estate Zoning District for 18 Lots in the Safari Estates 2nd Addition,
Located at Lots 1 and 2, 4-6, 10-17, 19-21, Block 1, and Lots 2 and 4, Block 2--An
application has been received of Fortune Realty for a 15 foot variance to the required 30
foot side yard setback for certain estate lots in the Safari Estates 2nd Addition. For
additional information with respect to this application, please refe to the ,munity
Development Department staff report which is enclosed on pages! through . )for your
review. The applicant references changes in the market which it as claime restrict the
marketability of these properties.
ACTION TO BE CONSIDERED ON THIS ITEM: To approve or deny a variance of 15
feet to the required 30 foot side yard setback in an estate zoning district for 18 lots in the
Safari Estates 2nd Addition, specifically 1-2, 4-6, 10-17, 19-21, Block 1, and Lots 2 and 4,
Block 2 as presented.
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SUBJECT: VARIANCE
APPLICANT: FORTUNE REALTY
LOCATION: SAFARI ESTATES 2ND ADDITION
(SE QUARTER OF SECTION 31)
EXISTING ZONING: ESTATE (E)
DATE OF PUBLIC HEARING: DECEMBER 17, 1991
DATE OF REPORT: DECEMBER 10, 1991
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting a 15'Variance to the required
30' side yard house setback in the Estate zoning district for 18 lots in the Safari Estates 2nd Addition.
Specifically, Lots 1 and 2, 4-6, 10-17, 19-21, Block 1, and Lots 2 and 4, Block 2.
BACKGROUND: The following performance standards are required in the Estate zoning district:
• minimum lot area: 20,000 sq. ft. • side yard house setback: 30 feet
• minimum lot width: 100 feet • side yard garage setback: 10 feet
• front yard setback: 30 feet • rear yard setback: 30 feet
COMMENTS: The Variance request is to reduce the house side setback to 15' while maintaining the
garage side setback of 10'. According to the applicant, because their covenants require a three-car
attached garage and the resurgence of ranch/rambler designed homes for one-story living, Fortune Realty
is having a problem fitting such a structure on less than 120' of frontage. The applicant believes the 30'
house side and 10' garage side setbacks are too restrictive in a development where larger homes with lots
that do not require tuck under garages are emphasized.
If approved, this Variance shall be subject to:
1. No other Variances shall he granted to the lots in question.
2. All other applicable Ordinances shall he adhered to.
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Agenda Information Memo
December 17, 1991 City Council Meeting
PRELIMINARY PLAT/HADLER PARK ADDITION/SEMPER HOLDINGS, INC.
D. Preliminary Plat, Hadler Park Addition/Semper Holdings, Inc.,Consisting of 4 Lots of
Approximately 9.6 Planned Development Zoned Acres Located Along the South Side of Cliff
Road,West of Rahn Cliff Road, in the Northeast Quarter of Section 31—At its meeting of
November 26, 1991, the Advisory Planning Commission held a public hearing to consider
an application for a preliminary plat for the above-referenced subdivision. The plat is
consistent with a previously approved planned development covering the same property and
previously approved by the City Council on September 3, 1991.
For additional information with respect to this application, please ref r to the unity
Development Department staff repo which ' losed on pagestLthrough or your
review. Also enclosed on pages through plare the Ad ' ory Planning Commission
minutes with respect to this item. Finally, enclosed on page is a memorandum from the
Community Development Department noting a condition of the planned development
agreement requiring that all buildings be reviewed by the Planning Commission and City
Council prior to construction. The memorandum indicates that the Planning Commission
reviewed the proposed Walgren's building on Lot 3 and found it consistent with the PD
requirements.
ACTION TO BE CONSIDERED ON THIS ITEM: 1) To approve or deny the preliminary
plat for Hadler Park Addition/Semper Holdings, Inc. consisting of 4 lots on approximately
9.6 planned development zoned acres on the south side of Cliff Road, west of Rahn Cliff
Road as presented and 2) to approve or deny the building plan for the Waigren's facility as
presented.
5Lo
SUBJECT: PRELIMINARY PLAT
(HADLER PARK)
APPLICANT: SEMPER HOLDINGS, INC.
LOCATION: Li, B1, DAKOTA COUNTY FIAT I
NE 1/4 OF SECTION 31
EXISTING ZONING: COMMERCIAL PLANNED DEVELOPMENT (CPD)
DATE OF PUBLIC HEARING: NOVEMBER 26, 1991
DATE OF REPORT: NOVEMBER 4, 1991
COMPILED BY: COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION SUMMARY: An application has been submitted requesting a Preliminary
Plat consisting of four lots on approximately 9.6 acres of land previously zoned Commercial
Planned Development (CPD).
BACKGROUND: On September 3, 1991 the City Council approved a Rezoning and
Planned Development Amendment for this site from Planned Development/Limited Business
(PD/LB) to CPD and removed the zoning from the Mission Hills South Planned
Development and created the Hadler Park Planned Development. The P.D.Agreement was
ratified on November 4.
EXISTING CONDITIONS: The site is currently owned by Dakota County and contains an
existing 14,000 sq. ft. office building which until March 1991 was operating as the Dakota
County Western Court facility. The site contains a large ponding area just north and east
of the existing building and there is some significant tree growth around this ponding area.
Surrounding uses include Cedar Ridge Christian Church and undeveloped PD/LB land on
the south, drivers test site on the west, Park Center on the north, and the Rahn Cliff
Crossings development to the east.
SITE PLAN: The original Comprehensive Guide Plan and Planned Development
Amendment application (submitted in March 1991) proposed a conceptual site plan
containing five buildings and four access points to the site. This site plan also contained a
number of on-site circulation problems.
Between March and September 1991, many revisions were made to improve the site plan.
One of the proposed buildings was removed so that no new buildings would be built on the
south half of the site; one external access was removed; and all of the on-site circulation
issues were addressed. In addition to these items, additional parking and drive aisle setbacks
were provided; the overall landscape plan was substantially improved, but specifically along
the south property line where a berm is also being provided to effectively screen the site
from the residential area approximately 600' to the south.
The existing 14,000 sq. ft. office building is anticipated to be converted to a medical/dental
office and a 12,500 square foot (approx.) Walgreens is planned in the NE corner of the site;
and two Class I (sit down) restaurants were approved with a maximum square footage of
8,000 and 6,000 sq. ft. for the remaining two buildings.
The City Code requires off-street parking at a rate of one space for every 150 sq. ft. of retail
and office space. Parking requirements for restaurants are figured at one space for every
three seats based on design capacity. Calculating the entire site (40,000 sq. ft.) at the one
space per 150 sq. ft. rate requires 260 on-site parking spaces. The plan provides 312 on-site
parking paces. The actual number of required spaces may be reduced when the exact size
of the proposed restaurants is known. Because some of the parking is shared, the applicant
will have to provide cross-parking ingress/egress easements with the Final Plat. The site plan
shows maximum building sizes, but both buildings may be smaller depending on the tenants.
As proposed, all building and parking setbacks meet Code requirements.
The applicant has provided a building elevation for the proposed Walgreens store. The
building materials listed are a combination of stucco, brick, textured block, glass, and tile
accents.
The City entered into a P. D. Agreement with the developer that requires all buildings to
be reviewed by the Advisory Planning Commission and approved by the City Council and
constructed of similar materials and colors.
PARKS & RECREATION: The Parks & Recreation Department will be recommending to
the Advisory Parks, Recreation, and Natural Resources Commission a cash parks dedication
based on the rate of $.055 per sq. ft. and a cash trail dedication based on the rate of $854
per acre. The rates listed above are for 1991 and are subject to change in 1992.
SIGNAGE/LANDSCAPING: The applicant shall provide the City an overall sign plan that
meets the requirements of the P.D. Agreement.
The preliminary landscape plan is the same one that was an attachment to the P.D.
Agreement. It is well done demonstrating a mixture of overstory and understory deciduous
trees and evergreens that should provide year-round color and continuity on all four lots, as
well as screening. The final landscape plan must be submitted on a final grading plan. All
landscaped and sodded areas shall be irrigated.
GRADING/DRAINAGE/EROSION CONTROL; This development incorporates the low
lying drainage pond and wooded areas along the south side of Cliff Road west of Rahn Cliff
Road. The site also contains the parking lot and building previously owned by Dakota
County and utilized as a Regional Courthouse Facility. The preliminary grading plan shows
maximum cuts of 27 feet in the southeast corner of the site where Pond AP-13 will be
located and maximum fills of 9 feet along the south side of Cliff Road. Pond AP-13 is a
designated ponding area identified in the City's Comprehensive Stormwater Management
Plan.
The developer shall protect and save trees along the north side of the parking lot of Lot 3
and south of the upgraded Cliff Road. The exact locations, types and elevations of the
trees in this area shall be determined before final platting to see how many of these trees
can be saved.
The development will direct a majority of its surface water runoff to the relocated Pond AP-
13 which will be in the southeast corner of the site. The preliminary grading plan also
shows directing approximately 1.1 acres of this site in the northwest corner of the site to the
northwest to the proposed storm sewer to be constructed with the upgrading of Cliff Road,
City Project No. 609.
The design of the new Pond AP-13 shall continue to meet the stormwater ponding
requirements of the entire drainage area that drains to Pond AP-13. The pond receives
runoff from the adjacent church to the south, the bank and service station to the east, the
vacant land to the southeast in addition to this proposed development.
The following is the pond data for Pond AP-13 based on fully developed conditions of the
entire drainage area:
Direct Drainage Pond Area Ca? NWL Pond Storage Volume Pond Outflow
Area (acres) (acres) From NWL To HWL
18.4 0.67 4.5 acre feet 2 cfs
The outlet for Pond AP-13 will connect to a 12" storm sewer stub that will be provided with
the Rahn Cliff Road street upgrading, City Project No. 609. This 12" storm sewer system
will drain to the northeast to Pond AP-42. If any public improvements are to be installed
under a City contract, the appropriate project must be approved at a formal public hearing
prior to final plat approval.
The development will be responsible for installing and maintaining erosion control measures
in accordance with the City's Erosion/Sediment Control Standards.
WATER QUALITY: The outlet for Pond AP-13 will be directed to AP-42, a man-made
sediment basin, and then to Cliff Lake, Pond AP-11. Cliff Lake is a Class II water body
designated to support indirect contact recreation. Water quality treatment requirements are
intended to eliminate any nutrient-based impacts to Cliff Lake as a result of developing this
site.
The proposed site for development includes Pond AP-13, a natural wetland of 1.6 acres that
contains an open water area of about 0.6 acres and is designated as a sediment basin in the
City's Water Quality Management Plan. The developer proposes to eliminate this wetland
and replace it with a water quality treatment pond large enough to fully meet the City's on-
site treatment requirements.
Analysis using the City's water quality model indicates a pond with a surface area of 0.67
acres and a minimum wet pond volume of 2.5 acre-feet will meet this criteria if all water
from the 18.4 acre drainage area of AP-13 is routed through the new pond. The inlets
should be separated from the outlet to the maximum extent practicable. The pond's outlet
structure shall contain a skimmer to contain floating debris in the pond. In addition,
because AP-13 is a natural wetland included on the National Wetlands Inventory, the
developer must receive written approval from the Corps of Engineers to fill this wetland.
UTILITIES: Sanitary sewer of sufficient size, capacity and depth will be provided to this
development along Cliff Road with the upgrading of Cliff Road, City Project No. 609. The
preliminary utility plan shows connection to this sanitary sewer stub and extending an 8" line
to Lots 1, 2 and 3 to provide sanitary sewer service to these lots.
Water main of sufficient size, pressure and capacity is available to serve this development
from an 8" water main stub that the City will be providing along Cliff Road and an 8" stub
along Rahn Cliff Road. These stubs will be provided with City Project No. 609. The
preliminary utility plan shows looping the 8" water main through this site to connect to the
two 8" stubs.
Staff recommends that the proposed sanitary sewer and water mains be installed in the
parking and driveway areas whenever possible to improve access to the utility lines.
STREETS/ACCESS/CIRCULATION: Access to this site will be provided from the
upgraded Cliff Road and Rahn Cliff Road. The preliminary site plan shows access to Cliff
Road and access to Rahn Cliff Road. Also, the existing parking lot that served the
Courthouse Facility will be reconstructed and the east access to Rahn Way will be removed.
The west access to Rahn Way will remain in the same location.
All streets or driveways within the plat are proposed to be privately owned and maintained.
The private driveways and parking lots shall be constructed with poured in-place concrete
curb and gutter, and the drainage will be directed into the gutter line and subsequently into
an internal storm sewer system.
EASEMENTS/RIGHT-OF-WAY/PERMITS: The preliminary plat shows dedication of an
additional 25 feet of right-of-way along Rahn Cliff Road along Lot 3 and an additional 30
feet of right-of-way along Rahn Cliff Road along Lot 4. The additional right-of-way is
required for the upgrading of Rahn Cliff Road. The preliminary plat also shows 100 feet
of half right-of-way to be dedicated along Cliff Road.
The developer is dedicating 30 feet of half right-of-way for the future extension of Rahn
Way to the west. The extension of Rahn Way is needed to provide access to the Drivers
Training site to the west.
The existing pond easement will need to be vacated after the new storm sewer system is in
place. The preliminary plat shows dedication of ponding easement over the new location
of Pond AP-13.
All required easements of sufficient width based on depth of utilities shall be dedicated as
a part of the plat.
The development will be responsible for ensuring that all regulatory agency permits (MPCA,
MnDept of Health, MWCC, Corps of Engineers, MnDNR, Dakota County Highway
Department, etc.) are obtained prior to final plat approval.
FINANCIAL OBLIGATION - Hadler Park Addition
Based upon the study of the financial obligations collected in the past and the uses proposed
for the property, the following charges are proposed. The charges are computed using the
City's existing fee schedule and connections proposed to be made to the City's utility system
based on the submitted plans.
Improvement Rate Quantity Amount
Water.Availability $2,420/Ac 6.17 Ac $14,931
Charge
Lateral Benefit $24.75/ff 746 ff 18,463
Water Trunk
Lateral Benefit $16.55/if 746 ff 12.346
Sanitary Sewer Trunk
45 740
The parcel presently has a pending assessment in the amount of $100,995 for Project 609.
Project 609 is a street improvement project related to the upgrade of Cliff Road and Rahn
Way.
In addition, a number of fees and charges were not collected when the building, plumbing and
electrical permits were issued in 1983, because it was a governmental unit doing the
development. Since the property is changing to private use, staff is suggesting that the
following fees be collected as a condition of preliminary plat approval or building permit
issuance: City of Eagan sewer availability charge, water meter, water connection charge,
building permit, plan review, City electrical permit fee and heating and plumbing fees.
(.4 2■""
RADLER PARK CONDITIONS OF PRELIMINARY PLAT APPROVAL:
1. These standard conditions of plat approval as adopted by Council action on July
10, 1990 shall be complied with:
Al, Bl, B3, B4, Cl, C2, C4, D1, El, Fl, G1, and Hi
2. All buildings shall be constructed of similar material and colors.
•
3. Rooftop mechanical equipment shall not be visible from the street.
4. All trash and recycling shall be contained within each building.
5. Landscaping, as shown on the Preliminary Plat landscape plan, and underground
irrigation of these areas is required.
6. Landscaping on the south side of the site shall be installed with the first phase of
development.
7. No outdoor display, or storage, shall be allowed.
8. No outdoor loudspeaker advertising shall be allowed.
9. An overall sign plan shall be submitted prior to final plat.
10. Cross-parking ingress/egress easements shall be provided with the final plat.
11. No on-site lighting shall spill off site.
12. All signage shall meet the P.D. Agreement requirements and be subject to the
one-time sign fee of $2.50/sq. ft.
13. All buildings will require individual review by the Advisory Planning Commission
and approval by the City Council.
14. The developer shall protect trees along the north side of Lot 3. The exact
locations, types and elevations of the trees in this area shall be determined before
final platting to see how many of these trees can be saved.
15. Pond AP-13 shall provide 4.5 acre feet of pond storage volume and a pond
outflow rate of 2 cubic feet per second.
16. The Water Quality Management Plan requires a pond with a surface area of 0.67
acres and a minimum wet pond volume of 2.5 acre-feet to treat the runoff from
this site.
•
17. The drainage off the parking lots and driveways shall be directed to the concrete
curb and gutters and subsequently into an internal storm sewer system.
18. The final plat shall dedicate 60 feet of half right-of-way along Rahn Cliff Road.
19. The final plat shall dedicate 30 feet of half right-of-way for the future extension
of Rahn Way to the west.
L(
STANDARD CONDITIONS OF PLAT APPROVAL
A. Financial Obligations
1 . This development shall accept its additional financial
obligations as defined in the staff 's report in
accordance with the final plat dimensions and the rates
in effect at the time of final plat approval .
B. Easements and Rights-of-Way
1 . This development shall dedicate 10' drainage and utility
easements centered over all common lot lines and adjacent
to private property or public right-of-way.
2 . This development shall dedicate, provide, or financially
guarantee the acquisition costs of additional drainage ,
ponding , and utility easements as required by the
alignment , depth, and storage capacity of all required
public utilities and streets located beyond the
boundaries of this plat or outside of dedicated public
right-of-way as necessary to service this development or
accommodate it.
3 . This development shall dedicate all public right-of-way
and temporary slope easements for ultimate development
of adjacent roadways as required by the appropriate
jurisdictional agency.
4 . This development shall dedicate adequate drainage and
pending easements to incorporate the required high water
elevation necessitated by City storm water storage volume
requirements.
c. Plans and Specifications
1 . All public streets and utilities necessary to provide
service to this development shall be designed by a
registered professional engineer in accordance with City
codes, engineering standards, guidelines and policies.
2 . A detailed grading, drainage, erosion, and sediment
control plan must be prepared in accordance with current
City standards prior to final plat approval.
3 . This development shall insure that all temporary dead end
public streets shall have a cul-de-sac constructed in
accordance with City engineering standards.
STANDARD CONDITIONS OF PLAT APPROVAL
PAGE TWO
4 . A detailed landscape plan shall be submitted on the
proposed grading plan. The financial guarantee shall be
included in the Development Contract and not be released
until one year after the date of installation.
5. All internal public and private streets shall be
constructed within the required right-of-way in
accordance with City Code and engineering standards.
D. Public Improvements
1 . If any public improvements are to be installed under a
City contract, the appropriate project must be approved
at a formal public hearing by Council action prior to
final plat approval.
E. Permits
1 . This development shall be responsible for the acquisition
of all regulatory agency permits in the time frame
required by the affected agency..
F. Parks and Trails Dedication
1 . This development shall fulfill its parks dedication
requirements as recommended by the Advisory Parks and
Recreation Commission and approved by Council action.
G. Water Quality Dedication
1. This development shall be responsible for providing a
cash dedication in addition to/in lieu of ponding
requirements in accordance with the criteria identified
in the City's water Quality Management Plan.
H. Other
1. All standard platting and zoning conditions shall be
adhered to unless specifically granted a variance by
Council action.
Advisory Planning Commission City Council
Approved: August 25, 1987 September 15, 1987
Revised: July 10, 1990
plataprv.con
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I CLASSIFICATION OF WAT
iliL 23 W ? lLP
__ _ . __._• CITY OF SAGA
,.., _ . . , _ , . ,.. ., .. _ VII
Page 5/EAGAN ADVISORY PLANNING COMMISSION MINUTES
NOVEMBER 26. 1991
PRELIMINARY PLAT
BEMPER HOLDINGS, INC.
Chairman Graves opened the last public hearing of the evening
regarding a Preliminary Plat consisting of four lots on approximately
9. 6 Planned Development zoned acres located along the south side of
Cliff Road, west of Rahn Cliff Road in the NE 1/4 of Section 31.
City Planner Sturm stated that this application is for the first
of four buildings in this development. The first building is a
Walgreens. He stated that this application meets all City Code
requirements and that all landscaping along the south property line
would be installed with the first phase of development. Mr. Sturm
stated that this is a very good application.
Craig Christenson, representative of the applicant, stated that
he was there to answer any questions.
Mr. Kohler, architect of the applicant, stated the exterior of
Walgreens would consist of a brick base and a stucco band with tile
accents. He stated that this exterior would be used throughout all
the buildings in this development except the medical building. This
will give the site a "campus" atmosphere.
Commission Member Voracek asked if this Walgreens would have a
drive-thru prescription window. Mr. Christenson replied that this
Walgreens would not have a drive-thru.
Commission Member Voracek asked if the entire site would be
graded when Walgreens is developed.
Assistant City Engineer Foertsch answered that the entire site
will be graded. He stated that there are ordinances to control the
maintenance of the undeveloped areas so that weeds will not grow
wildly, etc.
Miller moved, Staeheli seconded, the motion to approve a
Preliminary Plat consisting of four lots on approximately 9.6 Planned
Development zoned acres located along the south side of Cliff Road,
west of Rahn Cliff Road in the NE 1/4 of Section 31, subject to the
following conditions:
1. These standard conditions of plat approval as adopted by
Council action on July 10, 1990 shall be complied with:
t5P-
p
Page 6/EAGAN ADVISORY PLANNING COMMISSION MINUTES
NOVEMBER 26, 1991
Al, B1, B3, B4 , Cl, C2, C4, D1, El, Fl, G1 and H1
2 . All buildings shall be constructed of similar material and
colors.
3 . Rooftop mechanical equipment shall not be visible from the
street.
4 . All trash and recycling shall be contained within each
building.
5. Landscaping, as shown on the Preliminary Plat landscape
plan, and underground irrigation of these areas is required.
6. Landscaping on the south side of the site shall be installed
with the first phase of development.
7 . No outdoor display, or storage, shall be allowed.
8 . No outdoor loudspeaker advertising shall be allowed.
9 . An overall sign plan shall be submitted prior to final plat.
10. Cross-parking ingress/egress easements shall be provided
with the final plat.
11. No on-site lighting shall spill off site.
12 . All signage shall meet the P.D. Agreement requirements and
be subject to the one-time sign fee of $2.50/sq. ft.
13 . All buildings will require individual review by the Advisory
Planning Commission and approval by the City Council.
14 .. The developer shall protect trees along the north side of
Lot 3 . The exact locations, types and elevations of the
trees in this area shall be determined before final platting
to see how many of these trees can be saved.
15. Pond AP-13 shall provide 4.5 acre feet of pond storage
volume and a pond outflow rate of 2 cubic feet per second.
16. The Water Quality Management Plan requires a pond with a
surface area of 0.67 acres and a minimum wet pond volume of
2 . 5 acre-feet to treat the runoff from this site.
/-(c)
Page 7/EAGAN ADVISORY PLANNING COMMISSION MINUTES
NOVEMBER 26, 1991
17. The drainage off the parking lots and driveways shall be
directed to the concrete curb and gutters and subsequently
into an internal storm sewer system.
18. The final plat shall dedicate 60 feet of half right-of-way
along Rahn Cliff Road.
19 . The final plat shall dedicate 30 feet of half right-of-way
for the future extension of Rahn Way to the west.
All present voted in favor.
jfl
M E M O R A N D U M
TO: TOM HEDGES, CITY ADMINISTRATOR
DALE RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR
FROM: JIM STURM, CITY PLANNER
DATE: DECEMBER 4, 1991
RE: PRELIMINARY PLAT
HADLER PARK ADDITION
At the November 26 Advisory Planning Commission meeting, the Hadler
Park Addition consisting of four lots on approximately 9.6 acres
was unanimously approved by the Commission. The site currently
contains the vacant Western Court facility. The site plan for the
Planned Development Amendment that went through numerous changes
during the planning process has not been changed with the
Preliminary Plat. There was no public comment on this item.
One condition of the Planned Development requires that each
building be reviewed by the Commission and approved by the Council
before construction occurs. The Commission reviewed the lot
containing the Walgreens building (Lot 3) and found it consistent
with the Planned Development requirements. The building will be
brick and stucco with tile accents. Construction will begin as
soon as the Final Plat occurs. One condition of the plat requires
that all of the landscaping along the southern property line be
installed with the initial construction. The applicant will be at
the meeting with the rendering of the building exterior.
If you would like additional information, please contact me.
City Planner
JS/js
/.511
Agenda Information Memo
December 17, 1991 City Council Meeting
SPECM4.
Special Recognition/Proclamation- A plaque was prepared for City Councilmember
Gustafson recognizing his terms as a member of the Advisory Planning Commission and City
Council. Mayor Egan will present the plaque to Councilmember Gustafson, on behalf of
the City Council, in recognition of his five (5) years of public service.
MEMO TO: MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 13, 1991
SUBJECT: WAGES & BENEFITS/NON-COLLECTIVE BARGAINING
EMPLOYEES
The City Administrator has prepared a recommendation for wages and benefits for all non-
union personnel for 1992. The recommendation provides a total wage and health insurance
package in an amount less than 3% as directed by the City Council at the November 26
workshop. As a reminder, the approved budget for 1992 provides for a 3% appropriation
for wages and benefits. For additional detail, refer to the enclosed memo without page
number.
The City Administrator has reviewed this information with Mayor Egan and if any member
of the City Council has any questions or comments regarding this recommendation, please
contact me prior to the meeting on Tuesday.
-
City Administrator
TLH/kf
MEMO TO: HONORABLE MAYOR & CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: DECEMBER 10, 1991
SUBJECT: 1992 COMPENSATION AND INSURANCE PREMIUM CONTRIBUTIONS
FOR NON-COLLECTIVE BARGAINING EMPLOYEES
In considering a recommendation to the Mayor and City Council
concerning the 1992 compensation rate adjustment and City's -
contribution toward employee plus dependent health insurance for
non-collective bargaining employees, there were many factors which
needed to be weighed, including the following:
1. Two bargaining unit contracts have been settled at 4%
increases in compensation. (These are multi-year contracts
for which 1992 will be the last year covered in the
contracts. ) These units contain a total of 63 employees.
Because of the current language in the contracts, the City's
contribution toward the employee plus dependent health
insurance premium was not increased from the 1991 amount of
$262 . 76 per month. Other employees are aware of these
circumstances.
2 . The City Council has approved a 1992 budget which allows up to
a 3% increase for wages and benefits for the other units which
have not settled and for non-collective bargaining employees.
This fact was mentioned during budget work sessions and was
published in the local newspapers in an article written by a
reporter who was present at those sessions. A number of
employees have read that article.
3 . We are currently bargaining with the Police, Police Sergeants
and Police Dispatchers groups. We have offered 2% in 1992 and
2% in 1993 to the Police; a like dollar amount to the
Sergeants; and 2 . 5% on January 1, 1992 and an additional .5%
on July 1, 1992 to the Dispatchers. Obviously, we have no
settlements yet and the end amounts could be different. In
addition, because of the lower percentage increases proposed
compared to the groups which have settled, the units have
requested language of an increase to employee plus dependent
health coverage of half of the average percentage increase of
the three plans. For 1992, this would be a 5.5% increase from
$262 . 76 to $277 . 21.
4. The City's compensation plan was designed with pay equity
requirements in mind. We have a male dominated group which
has settled for 4%. While we cannot settle that amount on the
other employees, we cannot seriously deviate from that amount
without affecting pay equity. For your information, the State
of Minnesota considers the City's contribution toward health
insurance as a part of an employee's compensation.
5. The most recent Consumer Price Index for Urban Wage Earners
for the most recent 12-month period available for the
Minneapolis/St. Paul area is 3 .2%. That increase covers the
period from July 1, 1990 to June 30, 1991.
6. We have been surveying other communities to learn their
settled or proposed increases for non-collective bargaining
employees. Those rates generally vary from 2 .5% to 3.5%. For
instance, both Apple Valley and Burnsville will increase the
compensation for their non-bargaining unit employees 3%.
7. Another important factor to consider is the perception by the
public of the increases given to City of Eagan employees. We
can be assured that the increases will be published in the
local papers.
After studying the above factors, mainly the recognition of the 3%
budget cap for 1992 , and discussing the matter with the management
team at the City of Eagan, the following is recommended for
compensation and insurance contributions for non-collective
bargaining employees for 1992 :
1. All non-collective bargaining employees will receive a 2 .75%
rate increase.
2 . All non-collective bargaining employees will receive an
increase in the City's contribution toward employee plus
dependent health insurance coverage from $262 .76 per month to
$274. 58 per month. The total compensation package including
wage rate and insurance contribution is less than a 3% total
increase from 1991 amounts.
City Administrator
toe 1l - f -Is
` `, 9a, come
1
December 10, 1991
TO: CITY ADMINISTRATOR HEDGES
FROM: ADMINISTRATIVE ASSISTANT WITT
RE: OFF-SALE BEER LICENSE FOR TOM THUMB- MOVING FROM 4130 Blackhawk
to 1815 Diffley Road
Tom Thumb Food Markets, Inc. have notified the City that they will
be closing their store at 4130 Blackhawk and opening at 1815 Diffley.
Lt . Jerry Meszaros reviewed and approved the application for this
Tom Thumb store. Because the manager remains the same, I see no
need to send the application to the police department for another
review. They will be notified of the address change for their files.
•
I
DATE CITY OF PAGAN NEW A
ON SALE FEE 3830 PILOT KNOB ROAD RENEWAL
E DOFF SALE FEE cc> AGAN, MINNESOTA 55122 TEMPORARY
h0 APPLICATION FOR NON-INTOXICATING MALT LIQUOR LICENSE
=-=�:v-=-=-c-C -= -= -sac=�M--==—=---C—=--sc:.--==—cam=a=c
PLEASE PRINT
APPLICANT OWNERS NAME
L I HUMB F D MAi TSe Las ddle
Address 110 East 17 1 Street Address 110 East 17tf$
Hodegs,FA 55033' Street Hastings, MN 55033
City State Zip City
State Zip
Phone L\V) 1 L- . Birthdate N Phone`1-32- `t L a 3 Birthdate t'A-- _
TRADE NAME 1 o v.,. -- \ - a -7 3 MANAGERS NAME e �,.. 1-.0... , G`�
Last First Middle
Address \S I S -0, c I P- _\ Address 4c - O 2 S�i -k-c\
Street
�� I. <.,LSo..� NNW ��� a�
City State Zip City State Zip
Phone (.PL - (e EY E0 c Phone (QN? -337 / Birthdate _41- `l I
_-=we-C MCC G-s-QCG�CCCa-C�:==.==c===am'=ac0:-.=me=s-CC==acII=.PC
HEREBY APPLIES FOR NON-INTOXICATING LIQUOR LICENSE for the year \`1, 9 , from \ \__ "A )-
month date
to \ - \-9-) / orEvent: Location: 413 \J\.7� �, '\\-t, c-\
. month date (for temporary license) ' address
Are you the actual proprietor? Yes ( ) No 31
Are you the owner of the property of the business location? Yes pf No ()
Has any other license of this kind been granted to you? Yes so No () Where Qo.xQ \c" `_ \
City Year
Are any taxes, assessments or utility bills for the premises unpaid or deliquent? Yes ( ) No-z). If yes, give reason.
During the past year, has a summons been issued under the Liquor Civil Liability Law MS 304.A802? Yes ( ) No j .
if yes, attach summons copy.
Have you ever been convicted (other than a traffic offense)? Yes ( ) Nof city
Is this a joint ownership or silent partnership? Yes ( ) No ). If yes, please attach a listing of complete names, dates
of birth, addresses and telephone numbers for everyone Involved.
r_s s s c====--=s s s c=-==-_=--s s c=_===n======G=—s s s c=_=—=z-s s s
I HEREBY VERIFY THAT THERE HAS BEEN NO CHANGE IN OWNERSHIP OR MANAGERS IN THE PAST YEAR.
THE LICENSEE HEREBY AGREES TO INDEMNIFY AND HOLD EAGAN HARMLESS FROM ANY AND ALL CLAIMS OR SUITS
INCLUDING ATTORNEYS FEES AND OTHER DEFENSE COSTS, WHICH 11-111 CITY OF EAGAN MAY INCUR BY REASON
OF ANY AC'IMTIES ARISING FROM THE GRANTING OP THIS LICENSE.
I (we) HEREBY AGREE TO OPERATE SUCH BUSINESS IN ACCORDANCE WITH THE LAWS OF MINNESOTA AND THE
ORDINANCES OF 'ME CITY OF EAGAN. THE FOREGOING STATEMENTS ARE TRUE AND CORRECT TO THE BEST OF
MY KNOWLEDGE AND BELIEF.
i
AUTHORIZED SIGNATURE A k`S4 Cs- - —
First Full Middle Last
..C C C C tl G M c 6 C- — Q d s s O C= C Q--i C--C C
FOR CTIY USE ONLY
POLICE. APPROVAL: Yes () No () SIGNED DATED
CITY COUNCIL APPROVAL; Yes () No () SIGNED DATED
MINUTES OIy'A l RME Th G OF THE
EAcA. ;, '. :b UN :
:;Eagan, Minnesota
%.*,becember 3, 1991 ••'•
A regular meeting of the Eagan City(ncil,was helt#::pn'Tuesday, December 3, 1991, at the Eagan
Municipal Center. Present were Mayor Egan and arit1.040.1iti011iii Wachter,Gustafson,McCrea,and Pawlenty.
Also present were City Administrator Hedges, Coiidtifiinit i Development Director Dale Runkle, Director of
Public Works Tom Colbert, and City Attorney James Sheldon.
City Administrator Hedges advised Business,Receive Bids/Award Contract
(Manor Lake 4th Addition) would be recommended ::continug* to the December 17, 1991, regular City
Council meeting.
In addition,Item B, New Business,Vanane for:Sie `Corporation, will be withdrawn and the fees
recommended for refund.
McCrea moved,Gustafson seconded,a motion to approve the agenda for the December 3,1991,regular
City Council meeting as amended. Aye: 5 Nay. 0
Wachter moved, Pawlenty seconded, ii:;*tton;.to approve the minutes for the November 19, 1991,
}
regular City Council meeting as presented. Aye: 5' . :..
In regard to Item F, Dakota County Cost Site Lease, Councilniember Gustafson questioned the
advisability of committing the City to a lease'which will be up for renewal before the City knows whether the
property will be needed for an ice arena facility. Assistant to the City Administrator,Jon Hohenstein, said the
April date was chosen at the request of the vendor who operates the compost site for Dakota County. If the
lease was not renewed by the City, the notice time would allow the vendor to relocate operations during the
summer when use of the site is not as heavy as spring or fall months.
Councilmember Pawlenty reminded ti 'City l:oiiiai flint lie would abstain from discussing and voting
on Items B and C of the Consent Agenda, and Item:;A::of Old Business, all of which are related to Adams
Outdoor Advertising billboard requests.
A. Personnel Items
Item 1. Investigator/Police Department--It was recommended that the appointment of John Stevenson
as an investigator for the Eagan Police Department be approved.
Item 2. It was recommended that the hiring of Ross Ante*n,Theresa Bland,Ian Dozier,Chris Fitch,
Michael Geere,Tim Gill,Aaron Godleski,Andy Halverson,Rob Helebrant,Wayne Leseman,Cory Lynch,Mike
Mattson,Michael Melville,Ray Sperl,Brent,Tait.ati4 JQSepk Tracy Ms temporary seasonal recreation leaders for
the 1991/1992 winter recreation season be
Page 2/EAGAN CITY COUNCIL MINUTES
December 3, 1991 ...
B. Resolution.Findings of Fact.A Outdoor Advertisma:Denial of an Outdoor Sign on Parcel 011-
It was recommended that the Finding .£act and.t a Resolution denying the application of Adams
Outdoor Advertising for a conditional use permit for :t tdi�ot''advertising sign and a variance to allow more
than 250 square feet of signage area to be located oa'Pitied 10-03200-011-27 along the east side of I-35E south
of Cliff Road on the northwest quarter of Section 29 be approved.
C. Resolution.Findings of Fact.Adams Outdporhdvertising,Denial of an Outdoor Sign on Parcel 041
It was recommended that the Findings of Fact;:and the Resolution denying the application of Adams
Outdoor Advertising for a conditional use permit for aa outdoor advertising sign and a variance to allow more
than 250 square feet of signage area to be located on P,a el 10-0290 -041-01 along the east side of I-35E south
of Cliff Road on the northwest quarter of Section.32 be:.approved::.::
D. Project 90-I. Acknowledge Completion/Authorise City Maintenance (Autumn Ridge Addition-
Streets & Utilities)
It was recommended that the completion of Project 90-1(Autumn Ridge Addition-Streets&Utilities)
be approved and perpetual City maintenance authorized subject to all appropriate warranty provisions.
E. Vacate Drainage&Utility •semetit::1iteve.Petition/Order Public Hearing,Lot 2.Block 5.Drexel
Heights Addition)
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It was recommended that the petition to vacate g.pri:vtit a utility easement(Lot 2,Block 5, Drexel
Heights Addition) be received and a public hearing sc1 editled.to be held January 7, 1992.
F. Agreement.Dakota County Compost Site Lease
It was recommended that the Dakota County Compost Site lease agreement be approved as presented.
Gustafson moved,Wachter seconded,a motion to approve the Consent Agenda as presented Aye: 5
Nay 0 (Items B & C: Aye: 4 Nay 0
A workshop session for the purposes of discussion and fiction regarding the recreation center/ice
arena was set to be held after the regular City Council"meeting c z pecember 17, 1991.
Wachter moved, Gustafson seconded, a motion to approve a six-month extension for the use of City
meeting space for the American Legion and that any fee for its use be waived. Aye: 5 Nay 0
•
Mayor Egan asked that the members of the City Counc i gin to consider possible replacements for
his position on the Minnesota Valley Transit Authority Board. *;Suggested perhaps another councilmember
or staff person.Mayor Egan introduced this item as the public hearing`b:the 1992 Property Tax Levy and General
Fund and Public Enterprise Fund Budget. City Administrator*Hedges provided brief background and a
1
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k Page 3/EAGAN CITY COUNCIL MINUTES::::::::::-:.:.:::::::::::::•:.:.:.:•:.:•:.:.:•:.
December 3, 1991 ....
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distribution regarding the public hearing on the proposed 1992 budget and the Truth in Taxation legislation
concerning the proposed property tax levY. Ilil......e....:rr.so. ns in the*gence identified themselves as being present
•••.. ..::::::::•:.
for discussion of this item. •
Mr.Don Christenson,3676 Pilot Knob Road;*iiiiit die taxes on two residential lots he owns across from
commercial property had increased dramatically and asked whether taxes of$910.38 for each lot were fair. He
said,if anything,the value of the lots should be lowered because of their proximity to commercial property. It
was explained that problems such as property classification and market value were not within the jurisdiction of
the City. While it was agreed that it would be:4000.11try:fig;Mfd.:0041tenson to contact the County and his State
legislator with his questions,it was also agreaailikilitiiii.i4iiiiii:*its taxing jurisdictions are often confusing
to the taxpayer. ..•.•.•. :•:••••:.
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Craig Feistner, 2082 Pin Oak Drive, said 14:*4 just rived an increase across the board—school
district,city,county--of 30+%. He said he found4ncliii*iiiinereAse. k•idiculous"and questioned how the City could
be holding the line with increases of 30%. :*:CitYAilininii0i0;.;Redges said the City's proposed levy of 22%
would not keep pace with inflation nor the City's growth but would essentially cover debt services and not on-
going
operations. He then went on to explain the affect the State legislature has had on city budgets through
fiscal disparities and changes in property tax rates on commercial and high-valued residential property that
lowered the City's total tax capacity for calculating property taxes.
.. ,
Jeff Foster, 3870 Dolomite Drive, asked.what residents were supposed to do to pay for the increases
in their property taxes. He said it would be'Oeit:difafidt.for the average person to protest these taxes at both
the county and the state level. He asked that the Citg•CotiniAget involved and attempt to do something about
the inequities as a body rather than as individual. :Membeii..of.the:City Council explained various actions the
City has taken though its membership in the::t;engne;:of:..74,!‘r,iiiiisota Cities, Association of Metropolitan
Municipalities and other lobbying groups in on.i.itte.intit: get legislators to bring equity to the collection of
property taxes and the dispersal of State Nn4::::All agreed they too were frustrated with the system as it
presently stands both as City officials and as homeowners.
Gustafson moved,Wachter seconded,a motion to approve the 1992 property tax levy and authorize the
official certification of the levy to the County. Aye: 5 Nay. 0
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Gustafson moved, Egan seconded,::**0**;4400.:ilie General Fund Budget. Aye: 5 Nay 0
......:•:•:•::•:•7••••:••••:::•:•:•:•::::::::::.:::::::::
Gustafson moved,Wachter seconded,a motion to approve the 1992 public enterprise fund budget. Aye:
.•.•.•.•
5 Nay: 0
tX1149111NEW.::i::
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:. , • iv • i. 0_;, ,., • IMO ele 1 ,',I Al _I V 1 r,_ I IAI ■
Mayor Egan introduced this item as a resolution, findings of fact, for Adams Outdoor Advertising,
approval of an outdoor sign on Parcel 020-76. City Attorney Sheldon noted that the findings of fact in support
of the approval of this sign permit were site specific. Among oth0.14ues,the resolution references this as being
a larger site in a commercial/industrial area and more harmonic4i$::With the surrounding property and property.
values.
Councilmember McCrea said she wai iricire inclined in iiipport billboards north of Pilot Knob Road and 1
I-35E but not south. Director of Community Development Rug*pointed out that generally speaking, most 1
of the commercial/industrial zoned property along I-35E is nor**that intersection.
Page 4/EAGAN CITY COUNCIL1INU
December 3, 1991 •••
Gustafson moved,Egan seconded,a Angtion to approve the findings of fact and the resolution approving
the application of Adams Outdoor Advertising: :4r a conditional:jise:permit for an outdoor advertising sign and
a variance to allow more than 250 square feet o : Rage area.tob'located on Parcel 10-00300-020-76 along the
east side of I-35E,west of Lexington Avenue on tlu~:i& t::quarter of Section 3. Aye: 4 Nay 0 Abstain:
1 (Pawlenty)
RECEIVE BIDS/AWARD CONTRACT
(MANOR LAKE 4TH ADDITION)
Mayor Egan introduced this
•
item to receivit.iilg/.sari• ct for Manor Lake 4th Addition. Director
of Public Works Colbert said that very favorable bids:had been received and staff is very comfortable with the
bids and the contract. Because the final plat has not been approved;he asked that consideration of the contract
be continued to the December 17 meeting. Also,because of the#ate start, he noted that the completion date
for the contract would have to be
Bob Middlemist, developer of Manor Lake 4th Addition, asked who would be responsible for the
additional costs if the contract is not completed on time. Director of Public Works Colbert said he was confident
that no additional costs would be incurred if the contract was allowed to begin next spring and the completion
date extended.
Gustafson moved, McCrea secondek.a::motion to continue to the December 17, 1991, regular City
Council meeting the bidgs for Contract 91-12 (Mae: . .ake.4th Addition- Streets& Utilities).
Mr. Middlemist then began to enumerate::a number of.items in dispute relating to the final plat for
Manor Lake 4th Addition: Mayor Egan explained to:. :::Iddlemist that it was very difficult for the City
Council to do justice to issues not included on.the eduled•agenda. He advised Mr. Middlemist to make a
written request to be on the agenda for the:0ecettiiier 17, 1991,regular City Council meeting.
FORECLOSE FINANCIAL SECURITY/WILDERNESS PONDS
Gustafson moved, Wachter seconded, a motion to continue foreclosure of financial 'ecurty to the
December 17, 1991,regular City Council meeting to allow the prreparation of a settlement agreement document
•
for Project 86-RR,Wilderness Ponds -Streets; d (3til t es:;:? ye;:. Nay 0
VARIANCE/SIDEYARDEE'IBACKIGAN ROYALE
Mayor Egan introduced this item as a Variance for R. A. Kot Homes, Inc., of a 16' Variance to the
Setback Requirement of 50'from I-35E in the Southeast Quarter of Section 31(Lot 18,Block 2,Eagan Royale).
Because of the unusual shape of the lot,will make the apcant requested a variance to allow the house
to be placed closer to the front of the lot not only because of curl : ppeal but even with the variance,the house
is 80' from the curb.
After noting the excessive frontyard Gustafson moved, McCrea seconded, a motion to
approve a 16'variance to the 50'setback for a State highway right way for R.A.Kot Homes for the property
located at 2109 Royale Court subject to the following
1. No other variances shall be granted for this lot.
jell
Page 5/EAGAN CITY COUNCIL
December 3, 1991
2. All other applicable City Ordinances are adhered to
Aye: 5 Nay 0
VARIANCE/SHORELANDSETBACK/OAKS OF BRIDGEWATER 2ND
Mayor Egan introduced this item as a Variance for Sienna Corporation of 15'to the 50'Setback from
General Development Lakes in the Shoreland:7. . ;Qrdinaice,Located at Lot 1,Block 3,Oaks of Bridgewater
2nd Addition.
Staff advised that after further review of the sboreland ordinance, it was determined that no variance
was required and asked that this application be withdrawn Beane a variance is not required, it was also
requested that the application fees be refunded:.to:die applicant:: : :.
McCrea moved,Wachter seconded,a motion to refund the application fees associated with the variance
request from Sienna Corporation for Lot 1,Block 3, Oaks of Bridgewater 2nd Addition. Aye: 5 Nay 0
PRELIMINARY PLAT/EASY EATERY ADDITION/CROWN COCO
Mayor Egan introduced this item a.&441.0400ipg plat for Easy Eatery/Crown Coco, Inc., Consisting
of One,Approximately 42 Acres GB(General Business): d:Lot Located in the Northwest Section of Diffley
Road and Nicols Road in the Southwest Quarter of Section 19:.City.Administrator Hedges said a public hearing
had been held at the November 26 Advisory Plaanip.g Commission meeting and they had recommended approval.
Director of Community Development Runkle provtdedbackground on this item and indicated that four possible
variances would be requested by the applicant;ij true preliminary plat was approved.
Dave Miller, representing Crown Coco,Inc., then outlined their proposal and apprised the Council of
concerns raised in their letter of November 27, 1991. He said they had recently acquired the property to the
north of their existing facility and while this additional property is considered an unbuildable lot, it is being
included in the computation of a number of City fees. They asked that fees be based on the buildable portion
of the property. They would also prefer that: e C y iik:n*no hem portion of the property to meet any
ponding and water quality requirements. the County has requested additional right-
of-way for Diffley Road resulting in the need to shift :entire project 12'to the north. They are concerned
that this will have a negative impact on their visibility a*d they inte4i4 to request a setback variance. The south
access to Nicols Road is being recommended as"exit o#,ji." Mr.Miller said they believe this will be difficult to
enforce and asked that the City construct and sign that'access. Iit:uTosing,Mr.Miller indicated that this is the
best project Crown Coco can offer but added they believe it would be a mistake to continue with the project
without a variance for an additional pylon sign.
Mayor Egan asked if any objections to the project had bet;received from surrounding property owners.
Director of Community Development Runkle said that the develoti0Olad reduced the size of the parking lot area
and,therefore,shifted the project and access to.tbg:si0.to.t1e..soi1th• Director of Public Works Colbert noted
that the northern most access to the site shbti s • gn ark t e zir veway to the school property directly across
the street. A number of concerns were expressed'by ff'ie•City•fotiital that the parking lot situated to the north
of the proposed building would not be used because it is not convent. All agreed,however,that while it may
not be used, placing parking spaces in front of the building would:present significant safety problems.
•
Page 6/EAGAN CITY COUNCIL MINUTES:' '
December 3, 1991
•
Director of Public Works Colbert then addressed the::ponding easement being requested of this
development and the applicant's request to wawei#1..cash dedical i i:requirements in exchange for the easement.
Mr.Colbert said rather than waive fees such as per;ani :tbedication fees,if the developer does not feel it
is in their best interests to provide a ponding easement;then that condition should be eliminated. However, if
an easement is dedicated, then he would prefer to see a cost participation agreement negotiated whereby the
City would participate in expanding this ponding area He and Director of Community Development Runkle
agreed that the fees due on the property should be calculated using only the useable portion of the lot. Director
of Public Works Colbert said if a cost part tioa::agree nt is;reached with the developer, it would be
preferable for the City to construct the pond. h C •C" dtiixeaponible for a certain percentage of the costs.
Mr. Miller then asked a question about the need to abandon thk existing utility services. Mr. Colbert said if
Crown Coco intends to use the existing services, no action needlie•taken. However, if new water and sewer
services are constructed, provision must be made for.abandoning the old services.
Discussion then turned to Mr.Mille " letter and setve a sues of preliminary plat: Condition 4,outside
displays;Condition 6,outdoor loudspeakers;Condition 9,gasoline tank stand pipes. Mr.Runkle explained that
any outside storage would be subject to the new conditional use permit process for outside storage, the
prohibition on the use of outdoor loudspeakers referred only to advertising, and the requirement that the
gasoline tank stand pipes be attached to the building was intended for aesthetic purposes.
Tom Stone, also representing Crci4i.*::Coco, said the owner of the Easy Eatery property feels very
strongly about the necessity for a second pylon:sign, nyor Egan said he did not wish to raise hopes for a pylon
sign and indicated that the issue of an additional sigii'would pot be addressed until that application came before
the City Council. Mr. Miller said that if the pyloinsign is not approved, they will not do the project.
McCrea moved, Pawlenty seconded, to the December 17, 1991, regular City
Council meeting the preliminary plat apphcaioii:alit'Easy Eatery Addition/Crown Coco,Inc.,with instruction
to staff to address the above issues. Aye: 5••Nay: 0
Todd Rapp,representing Bob Middleiriist 'appr ail 'the City Council to clarify what steps need to
be taken in order to discuss Manor Lake 4th Addition's:final plat.:..Mr.Rapp said it was his understanding that
the final plat would not be on a City Council agenda until the development contract is signed;however,Mr.
Middlemist takes exception to a number of issues in t :developient contract and does not wish to sign it
It was recommended that Mr.Middlemist outline each of the items in dispute in writing and the issue
will be brought to the City Council for their review at the December 17, 1991,regular City Council meeting.
Wachter moved,Egan seconded,a rti p dive checklist for December 3,1991,in the amount
of$543,422.58. Aye: 5 Nay: 0
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Page 7/EAGAN CITY COUNCIL
December 3, 1991
.•...•...
The City Council adjourned the regUiii•:;00444titiii• an executive session to consider privileged
information at 9:30 p.m. Those in attendance were MiYai Egan,Councilmembers Gustafson,McCrea,Pawlenty
and Wachter,and City Administrator Hedges. The executive session was adjourned at approximately 10:00 p.m.
KF
CITY OF EAGAN
E 1 VanOverbeke
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D A K O T A C O U N T Y BOARD O F C O M M I S S I O N E R S
• Request for Board Action
DIVISION: GENERAL SERVICES BOARD MEETING DATE: December 3 , 1991
DEPARTMENT: Employee Relations Consent X Budgeted X
Regular Non-Budgeted
Contact Person: Will Volk Information Other Funding
Telephone Number: 438-4422 N/A
ITEM: DAKOTA COUNTY ADMINISTRATOR TRANSITION PROCESS
Reviewed by: Management Team Board Committee Other
BACKGROUND:
With the recent resignation of the Dakota County Administrator, a
process to recruit for the vacancy must be established.
ISSUES AND CONCERNS:
Successful conclusion of the necessary transition process will involve
a number of critical steps. Specifically, the process will include the
40 following key elements:
o Establishment of Transition Process Budget
o Approval of Job Posting
o Analysis of Job Requirements
o Recruitment of Candidates
o Screening of Candidates
o Evaluation of Semi-finalists
o Selection of a Finalist
RECOMMENDATION:
The Dakota County Administrator Transition Process attached as
Exhibit I, is recommended for approval.
PROPOSED RESOLUTION:
BE IT RESOLVED, that the Dakota County Administrator Transition
Process dated and submitted December 3 , 1991, is adopted.
��•
W 0'1 / ,lit
0 Lyle . Wray Will Volk
Count Administrator Employee Relations Director
Exhibit I
12/3/91
DAKOTA COUNTY ADMINISTRATOR
TRANSITION PROCESS •
I. CRITICAL TRANSITION STEPS
o Establishment of Budget
o Approval of Job Posting
o Analysis of Requirements
o Recruitment of Candidates
o Screening of Candidates
o Evaluation of Semi-Finalists
o Selection of a Finalist
These steps are based on the following premises:
o It is highly desirable to clearly understand what requirements are needed and desirable prior to
making the hiring decision.
o Procedures must be established to allow qualified and interested persons to apply.
o The purpose of screening is to quickly and cost-effectively reduce the candidate pool to a
manageable size.
o Information regarding finalists' capabilities should be gathered from a variety of sources to help
provide the basis for informed decision making.
II. CONTEXT
Consistent with the requirements of the Dakota County Personnel Act (M.S. 383D.21-35)
"Positions in the Unclassified Service are not required to be filled by competitive examination but
shall be subject to an open application and screening process."
III. SELECTION PROCESS AND COMPONENTS
A. JOB REQUIREMENTS ANALYSIS
The requirements analysis provides the foundation for all subsequent selection components. It
is designed to answer the following questions:
o What are the knowledge, skills, and abilities required for successful County Administrator
performance?
o What are the current challenges faced by Dakota county, and how will these impact the
County Administrator?
o What are the future challenges likely to be faced by the County, and how will these impact
the capabilities of the County Administrator?
o What are the issues of style which will have an impact on County Administrator.
performance?
o What are the behaviors, over and above competence, that are required to establish and
maintain credibility and trust?
This element of the process will result in the description/definition of four dimensions:
o Job specification
o Required candidate fit
o Required candidate growth capacity
o Required/Preferred candidate style
The most effective and efficient way to answer these questions is to engage in a series of candid
discussions with key constituents of the position. The following individuals will be
interviewed:
o Commissioners - individually and as a Board
o Other elected officials - individually
o Key staff members - individually or small group
THE OUTPUT OF THESE INTERVIEWS WILL BE A "POSITION REQUIREMENTS"
DOCUMENT WHICH WILL BE APPROVED BY THE BOARD TO BE USED AS A
FOUNDATION FOR THE BALANCE OF THE TRANSITION PROCESS.
B. RECRUITMENT SCOPE
The scope of the recruitment will be local and regional. While no broad-based national
recruitment effort will be undertaken, focused national announcement of the vacancy will occur
by means of NaCO, ICMA or other professional organizations.
C. CANDIDATE RECRUITMENT METHODOLOGY
The Dakota County Administrator Job Posting (Attachment I) will be issued December 6,
1991; applications or other expressions of interest will be accepted through the close of
business on January 10, 1992. Additionally, potential candidates may be solicited and invited
to apply. Suitable advertisements will be developed and placed as necessary and consistent
with the scope and timeline of the transition process.
D. SCREENING METHODOLOGY
Preliminary screening of applicants against stated job requirements will be conducted by
Employee Relations.
Final screening of remaining applicants will occur with the assistance of a panel comprised of
suitably knowledgeable individuals and a list of Semi-Finalists will be established.
E. SEMI-FINALISTS' EVALUATION METHODOLOGY
Semi-Finalists will be evaluated with the assistance of a panel comprised of suitably
knowledgeable individuals and a list of Finalists will be established.
F. FINALIST SELECTION METHODOLOGY
The County Board will interview all finalists. Following appropriate and necessary reference
checking, a professional management assessment of finalists will occur. When a selection is
made, an offer of employment and a corresponding employment contract will be developed.
Vi 3
G. RECRUITMENT BUDGET
Up to $12,000 (depending on recruitment scope and other related factors)
H. TRANSITION TIMELINE (Tentative)
DATE TRANSITION STEP
12/6/91 - 1/10/92 Posting period
1/13/92 - 1/17/92 Preliminary application screening
1/20/92 - 1/31/92 Final application screening
2/3/92 - 2/14/92 Semi-Finalists' evaluation
2/17/92 - 2/21/92 Finalists' Board Interview
3/2/92 - 3/13/92 Selection of Finalist and development of job offer
4/13/92 Completion of transition and County Administrator start
I. MANAGEMENT OF TRANSITION PROCESS
The Employee Relations Director will manage the transition process under the direction of the
County Board and assist the Board as necessary, to successfully conclude the County
Administrator recruitment.
\S
I
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COUNTY ADMINISTRATOR
1991 Salary Range
$59,800 - $99,600
Dakota County, Minnesota, the third largest and fastest growing County in Minnesota,
is seeking an innovative, results oriented County Administrator. This challenging
position is accountable to the five member County Board of Commissioners and directs
the general supervision of all County Departments, institutions and agencies under the
jurisdiction of the County Board, limited only as provided by statute.
Specific duties and responsibilities include: preparing, recommending and
implementing the annual budget and long-range capital expenditure programs;
recommending short and long range goals to the County Board; insuring that policies
and programs adopted by the Board are carried out; hiring and training staff to assist in
performance of duties of the County Administrator; serving as permanent Chair of the
County Management Team; keeping the Board informed of any legislative initiatives
which would affect Dakota County; any additional duties that may be assigned by the
County Board.
To qualify, applicants must have a Master's Degree or equivalent in Public
Administration, Management or a related field AND at least 5 years progressively
responsible experience in executive positions managing the operations of a large
organization. Previous experience with a large ($100 million+) public employer or a
comparable private organization, as well as demonstrated knowledge of Minnesota
governmental structures, systems, statutes and practices is essential.
Applications or other expressions of interest must be received by Dakota County
Employee Relations Department, 1590 West Highway 55, Hastings, MN, 55033, by
JANUARY 10, 1992. Applications may be obtained in person from the Employee
Relations office or by calling 438-4435.
CLOSING DATE IS JANUARY 10, 1992
DAKOTA COUNTY IS A SMOKE-FREE ENVIRONMENT
V(
MEMORANDUM
TO: TOM HEDGES, CITY ADMINISTRATOR •
DALE RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR
FROM: JIM STURM, CITY PLANNER
DATE: DECEMBER 11, 1991
RE: JOHNNY CAKE RIDGE ROAD
POSTAL FACILITY
On Friday, December 6, I met with Wayne Perlenfein, the project architect for the proposed postal
facility along the west side of Johnny Cake Ridge Road, and his support staff. The Advisory
Planning Commission did not act on the rezoning from an R-4 to a Limited Business district in
October 1990 and the City Council denied that request on November 8, 1990. It appears as though
the U.S. Postal Service plans to proceed with that location despite opposition from the City. Earlier
this year, I sent a letter to the County stating the City did not approve of the tax parcel split;
however it was accomplished due to the overriding power of the U.S. Postal Service. Their project
architect stated there are three design phases they use in the design process. A 10% phase is where
basically concept plans are drawn to see if the site physically can accommodate the
building/circulation system. The 30%design phase—the one they are now in—is where more detailed
plans are prepared and submitted to the City for their review and return comments. I was
surprised as to the thoroughness of their submission. The plans were reviewed by the inspections
division, fire marshal, engineering and planning departments. My main concern involved creating
a buffer from the Eagan 40 P.D. and the quad homes along the east property line. They had only 410
a 5' parking setback and agreed to extend this to 20' and add additional plant material in that area.
They also agreed to shift the proposed separated drop off mail area along Johnny Cake Ridge
Road to the east and meet Code requirements.
Other items discussed were: 1) having all trash/re 'u g areas totally enclosed within the building,
2) attaching fuel vent pipes to the building for; . - c reasons, 3) revising the southern entrance
from Johnny Cake Ridge Road to allow a mo • turning movement, 4) water quality/ponding
requirements, and 5) handicapped access': • . The applicant also provided the engineering
department a two page list of questions that will be incorporated into the 90% design phase when
the final plans are submitted at building permit time. The postal service will take out a building
permit, however all fees with the exception of MWCC fees, will be waived.
The proposed exterior of the building is a combination of tan/brown masonry materials on all four
sides. I will be returning staff comments as soon as I receive them back from the other
departments. I will keep you updated as the design process continues. If you would like additional
information, please contact me. Thanks.
City Planner
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>" _city of aagcn
3630 PILOT THOnASEGAN OT KNOc ROAD r„eyor
EAGAN: MINNESOTA 55122-1697
PHONE (612)454-f"00 DAVID K GUSTAFSON
PAMELA MCCREA
FAX (6 2)454-636 TIM PAWLENT>
THEODORE WACHTER
Council Men-It/Us
June 3, 1991 THOMAS HEDGES
City Atlmmstrator
EUGENE VAN OVERBEKO
City Clerk
MS CAROL LEONARD
DAKOTA COUNTY RECORDER'S OFFICE
1560 HIGHWAY 55
HASTINGS MN 55033
RE: PARCEL #020-50 NW 1/4 SECTION 28
Dear Ms. Leonard:
The City of Eagan has been working closely with the County to insure that tax parcels are
not split without action by our City Council. It has come to my attention that the County
has received a request to split the above-referenced parcel. The Eagan City Council has not
reviewed, or approved, any division of that parcel.
Thank-you for your cooperation in the past and with this current situation.
Sincerely,
Jim Sturm
City Planner
JS/js
CC: Dale Runkle, Community Development Director
•
THE LONE OAK TREE... SYMBOL .GTH AND GROWTH IN OUR COMMUNITY
Equal Opportuntty/Affirmative Action Employer
NOV 18In ,
MEMORANDUM
TO: Tom Hedges, City Administrator
FROM: Michael G. Dougherty
DATE: November 15, 1991
RE: United States Postal Facility
Our File No. 206-8942
The question has arisen regarding the relationship between the City
of Eagan and the United States Postal Service as it relates to the
pending development of a parcel of land which the Postal Service has
recently acquired south of Diffley on Johnny Cake Ridge Road. The
jurisdiction and liability of federal agencies dealing with federal
buildings is set forth in federal law, 40 United States Code
Annotated Section 619 . The pertinent parts of Section 619 are as
follows:
1. Each building constructed by any federal agency shall be
constructed to the maximum extent feasible in compliance
with one of the nationally recognized model building codes.
Such codes include, but are not limited to, electrical
codes, fire and life safety codes and plumbing codes.
2 . Each building constructed by any federal agency shall be
constructed only after consideration of all requirements
(other than procedural requirements) of (a) zoning laws and
(b) laws relating to landscaping, open space, minimum
distance of a building from the property line, maximum
height of a building, historic preservation and aesthetic
qualities of a building (to specifically include those of
the City of Eagan) .
3 . Appropriate officials of the City of Eagan may make
recommendations to the head of the federal agency authorized
to construct a building concerning measures necessary to
meet the requirements of paragraphs 1 and 2 above. The head
of the federal agency shall give due consideration to any
such recommendations.
4 . No action may be brought against the United States and no
fine or penalty may be imposed against the United States for
failure to meet the requirements of paragraphs 1 and 2 above
or for the failure to carry out any recommendation under
paragraph 3 above.
•
5. The United States and its contractors shall not be required
to pay any amount for any action taken by the City of Eagan
to carry out this section (compliance with national
recognized codes) including reviewing plans, carrying out
on-site inspections, issuing building permits, and making
recommendations.
It is fully the intent of the legislation, that the Federal
Government is exempt from complying with or addressing the local
needs of a municipality. The Postal Service is fully within its legal
right to improve the purchased property without acquiescing or
agreeing to measures sought to be imposed by the City of Eagan.
MGD/wkt
cc: Tom Colbert, Director of Public Works
Dale :Runkle, Director of Community Development
James F. Sheldon, City Attorney
\C)0
MEMORANDUM
TO: TOM HEDGES, CITY ADMINISTRATOR
DALE RUNKLE, COMMUNITY DEVELOPMENT DIRECTOR
FROM: JIM STURM, CITY PLANNER
DATE: DECEMBER 11, 1991
RE: JOHNNY CAKE RIDGE ROAD
POSTAL FACILITY
On Friday, December 6, I met with Wayne Perlenfein, the project architect for the proposed postal
facility along the west side of Johnny Cake Ridge Road, and his support staff. The Advisory
Planning Commission did not act on the rezoning from an R-4 to a Limited Business district in
October 1990 and the City Council denied that request on November 8, 1990. It appears as though
the U.S. Postal Service plans to proceed with that location despite opposition from the City. Earlier
this year, I sent a letter to the County stating the City did not approve of the tax parcel split;
however it was accomplished due to the overriding power of the U.S. Postal Service. Their project
architect stated there are three design phases they use in the design process. A 10% phase is where
basically concept plans are drawn to see if the site physically can accommodate the
building/circulation system. The 30% design phase—the one they are now in—is where more detailed
plans are prepared and submitted to the City for their review and return comments. I was
el surprised as to the thoroughness of their submission. The plans were reviewed by the inspections
division, fire marshal, engineering and planning departments. My main concern involved creating
a buffer from the Eagan 40 P.D. and the quad homes along the east property line. They had only
a 5' parking setback and agreed to extend this to 20' and add additional plant material in that area.
They also agreed to shift the proposed separated drop off mail area along Johnny Cake Ridge
Road to the east and meet Code requirements.
Other items discussed were: 1) having all trash/recycling areas totally enclosed within the building,
2) attaching fuel vent pipes to the building for aesthetic reasons, 3) revising the southern entrance
from Johnny Cake Ridge Road to allow a more fluent turning movement, 4) water quality/ponding
requirements, and 5) handicapped accessibility. The applicant also provided the engineering
department a two page list of questions that will be incorporated into the 90% design phase when
the final plans are submitted at building permit time. The postal service will take out a building
permit, however all fees with the exception of MWCC fees, will be waived.
The proposed exterior of the building is a combination of tan/brown masonry materials on all four
sides. I will be returning staff comments as soon as I receive them back from the other
departments. I will keep you updated as the design process continues. If you would like additional
information, please contact me. Thanks.
City Planner
• JS/js
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�., --_,,►u,, _city of aagan
3830 PILOT KNOB ROAD THOMAS EGAN
EAGAN, MINNESOTA 55122-1897 Mayor
PHONE (612)454-8100 DAVID K,GUSTAFSON
FAX.(612)454-8363 PAMELA McCREA
TIM PAWLENTY
THEODORE WACHTER
1991 Council Members
June 3,
THOMAS HEDGES
City Admir strator
EUGENE VAN OVERBEKE
Crty Clerk
MS CAROL LEONARD
DAKOTA COUNTY RECORDER'S OFFICE
1560 HIGHWAY 55
HASTINGS MN 55033
RE: PARCEL #020-50 NW 1/4 SECTION 28
Dear Ms. Leonard:
The City of Eagan has been working closely with the County to insure that tax parcels are
not split without action by our City Council. It has come to my attention that the County
• has received a request to split the above-referenced parcel. The Eagan City Council has not
reviewed, or approved, any division of that parcel.
Thank-you for your cooperation in the past and with this current situation.
Sincerely,
Jim Sturm
City Planner
JS/js
CC: Dale Runkle, Community Development Director
THE LONE OAK TREE...THE SYMBO S E G ROWTH IN OUR COMMUNITY
Equal Opportunity/Affirmative Action Employer
I
IjV/
NOV 1 81991
MEMORANDUM '
TO: Tom Hedges, City Administrator
FROM: Michael G. Dougherty
DATE: November 15, 1991
RE: United States Postal Facility
Our File No. 206-8942
The question has arisen regarding the relationship between the City
of Eagan and the United States Postal Service as it relates to the
pending development of a parcel of land which the Postal Service has
recently acquired south of Diffley on Johnny Cake Ridge Road. The
jurisdiction and liability of federal agencies dealing with federal
buildings is set forth in federal law, 40 United States Code
Annotated Section 619 . The pertinent parts of Section 619 are as
follows:
1. Each building constructed by any federal agency shall be
constructed to the maximum extent feasible in compliance
with one of the nationally recognized model building codes.
Such codes include, but are not limited to, electrical
codes, fire and life safety codes and plumbing codes.
2 . Each building constructed by any federal agency shall be
constructed only after consideration of all requirements
(other than procedural requirements) of (a) zoning laws and
(b) laws relating to landscaping, open space, minimum
distance of a building from the property line, maximum
height of a building, historic preservation and aesthetic
qualities of a building (to specifically include those of
the City of Eagan) .
3 . Appropriate officials of the City of Eagan may make
recommendations to the head of the federal agency authorized
to construct a building concerning measures necessary to
meet the requirements of paragraphs 1 and 2 above. The head
of the federal agency shall give due consideration to any
such recommendations.
4 . No action may be brought against the United States and no
fine or penalty may be imposed against the United States for
failure to meet the requirements of paragraphs 1 and 2 above
or for the failure to carry out any recommendation under
paragraph 3 above.
• 5. The United States and its contractors shall not be required
to pay any amount for any action taken by the City of Eagan
to carry out this section (compliance with national
recognized codes) including reviewing plans, carrying out
on-site inspections, issuing building permits, and making
recommendations.
It is fully the intent of the legislation, that the Federal
Government is exempt from complying with or addressing the local
needs of a municipality. The Postal Service is fully within its legal
right to improve the purchased property without acquiescing or
agreeing to measures sought to be imposed by the City of Eagan.
MGD/wkt
cc: Tom Colbert, Director of Public Works
Dale Runkle, Director of Community Development
James F. Sheldon, City Attorney
MEMO TO: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN
PROM: CABLE COORDINATOR REARDON
DATE: DECEMBER 10, 1991
SUBJECT: UPDATE - EAGAN COUNCIL CHAMBERS CABLECASTING EQUIPMENT
Background
As we have previously discussed, it was staff's intention that
during 1991 the cablecasting equipment in the Council Chambers
would be analyzed for its current operating capabilities, and as
necessary replace the equipment. There was $60, 000 budgeted from
the City's retained franchise fees for this purpose. As you are
also aware however, due to the extensive time required by staff
pertaining to the recent lawsuit, and other unforeseen issues which
arose this year, staff was not able to address the equipment issue
until this past fall.
Over the course of the last half year, I have toured nine other
city halls to review their incorporation of television production
equipment with the facility and council chambers. I have also had
Cinequipt, the City's cable equipment provider and repair service,
analyze the current state of the production equipment. In
addition, I have analyzed the technical quality of the cablecasts
of the City's meetings. Based on my observation of other city 410
halls, and Cinequipt's and my analysis of the equipment's current
operating conditions, the following observations are made.
Observations/Discussion
• At best, the production equipment in the Council Chambers is in
fair operating condition. The equipment has been in operation
since 1986. The normal life span for cameras, production
switcher, and tape recorder is from five to seven years.
• At the time the original equipment was installed, it provided a
decent video and audio capability. However, since that time,
technology has improved dramatically. Council chamber production
design has improved as well. For example, most of the new
council chambers incorporate an additional overhead camera for
podium display which allows for the maximization of Council and
audience review.
• Upon review of other cities' council chambers, and discussion
with their staffs pertaining to the incorporation of television
production design into the council chambers, it is my belief that
the City of Eagan would best be served by using a consultant
experienced in both television production and council chamber
architecture and design.
\.(4)
111 • The vast majority of the council chambers I inspected utilized
either a consultant, architect, designer, or an electronic
vendor. Of those city halls inspected, I have thus far been most
impressed with the consulting firm, Electronic Interiors, Inc.
• Based on my observations of their work, and other cities staffs'
appraisal of the firm's work, I met with Electronic Interiors to
discuss the types of services they might be able to provide.
• Electronic Interiors, Inc. is a consulting and design firm that
specializes in linking electronic media technology into the
architectural environment. The firm has significant experience
in the retrofitting of media technology into existing
architecture, including historical buildings such as the
Minnesota Senate Chamber and the Ramsey County Courthouse/City
Hall .
• It would appear that Electronic Interiors could provide the
consulting services necessary to ensure a total incorporation of
new media technology into the existing Council Chambers. A scope
of the services the firm could provide would include needs
analysis, design/schematic development including all
specifications for equipment, etc. , management of the bid
process, and project oversight.
• An important differentiation between Electronic Interiors and
many of the other firms or consultants in this area is that the
firm is not tied to any specific vendor and would therefore not
design the system to fit a product, but would design the system
to fit the City's needs.
Recommendations
• Based on staff's review and the current operating conditions of
the Council Chambers' equipment, and the semi-antiquated
functional capabilities of the current system, it is recommended
that a thorough analysis be conducted by a technical expert.
• Not knowing if or when the Council Chambers might be remodeled or
modified, the needs analysis for the equipment replacement should
be taken in a several phase approach. For example, a minimal
phase would incorporate the immediate replacement of the existing
equipment, a second phase would incorporate a more comprehensive
replacement and/or alteration of the production capabilities of
the current Council Chambers, and a third phase might incorporate
long-term goals for production capabilities of the City Hall.
• As staff is limited in the areas of television production design
and electronic expertise, it is recommended that a consultant be
retained by the City to coordinate the activities of any media/
technology changes to the Council Chambers.
• • Since there are relatively few firms providing the specific type
of service in the area who are not tied to specific vendors and
V2C")(
the respective firms are relatively well known, and because the
actual equipment purchase and installation would be subject to a .
competitive bid, the City may choose to exercise the right to
negotiate a relationship with Electronic Interiors without using
the RFP process.
• As staff is impressed with the past performance of Electronic
Interiors, and as the firm appears to be capable of performing
the services necessary in this regard, it is recommended that
staff be allowed to work with Electronic Interiors to develop a
formal proposal from them. It should be noted that this is not
a recommendation to hire Electronic Interiors, but to merely
solicit an exact proposal.
• As their was $60,000 budgeted in 1991 for the analysis and
replacement of equipment in the Council Chambers, and as it will
not be possible to complete this work by the end of this year, it
is recommended that this amount be carried over into 1992 for the
same use. It should be noted that these funds would be from the
City's retained franchise fees and that no funding would come
from other general fund revenue sources.
Request for Action
Based on staff's recommendations, it is requested that Council
consider directing staff to solicit a proposal for Electronic
Interiors to act as the City's consultant in the above discussed •
issues, and that the 1991 equipment replacement funds be carried
over into 1992 .
Closing •
If you desire additional information, or wish to discuss this
memorandum in greater detail, please do not hesitate to contact me.
I will wait for direction from both you and/or the Council.
j /,�
■ U
Cable Coordinator
MR/vmd
III
\\:)6
MEMO TO: ASSISTANT TO THE CITY ADMINISTRATOR HOHENSTEIN
•
FROM: RECYCLING COORDINATOR HAGEMAN
DATE: DECEMBER 12, 1991
SUBJECT: MINNESOTA OFFICE OF WASTE MANAGEMENT-
WASTE EDUCATION GRANT PROGRAM
I have recently received and reviewed some information regarding a
new grant program from the OWM. The Waste Education grant program
highlights two areas of concentration, Waste Education Information
Projects and Waste Education Facilities. I would like to take
advantage of this grant opportunity to expand the cities waste
management/environmental quality education. I have been developing
some ideas for a series of brochures which focus on a variety of
waste management issues. In addition, as part of the
Environmental Quality Campaign, expanding the series to include
waster quality and urban forestry information would increase the
scope of issues to both residents and businesses. This project
will hopefully be a combined effort with the Water Resources
Coordinator and City Forester.
The purpose of the grant is to encourage and assist the development
and implementation of waste education projects and to transfer the
• knowledge and experience gained from those projects to other
communities in the state.
The series of brochures would highlight specific issues, give
general information, problems/solutions, etc, rather than specific
Eagan programs. While the grant round falls beyond the targeted
Environmental Quality Day scheduled for sometime in May of 1992,
the series can be utilized in a number of ways. The series may be
mailed to new residents in a package, displayed at the Municipal
Center and Maintenance Facility, displayed at special events, or
used individually as needed.
Eligible applicants may receive grants equal to 75% of the total
project costs. The remaining 25% must be satisfied by cash or in-
kind contributions. The application deadline is February 24, 1992 .
I think it will be a very positive step toward increasing the
environmental awareness of the community.
I would like to discuss this project with you further. If you have
any initial questions, please let me know.
Recy ling Co.rdinator
V.9\
•