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01/06/2015 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING JANUARY 6, 2015 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. OATHS OF OFFICE— Mayor Maguire, Councilmembers Bakken and Hansen B. PRESENTATION of 2014 Residential Survey Results IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. ADOPT Resolution Accepting a $1000 Donation from Wal -Mart E. APPROVE Professional Services Agreement with Mohagen Hansen Architectural Group for Services Associated with Old Town Hall F. APPROVE Final Payment Contract 14 -08, TH 55/ TH 149 Traffic Signal Mast Arm/ Poles/ Luminaires Materials Purchase G APPROVE Change Order No. 5 to Contract 14 -04, TH 55 /TH 149 Safety and Capacity Improvements H. APPROVE Premise Permit for the South Robert Street Business Association to conduct lawful gambling at Blue Stone Steak and Seafood, 2864 Highway 55 Suite 200 I. APPROVE extension Spectrum Business Park Conditional Use Permits and Variances J. APPROVE Kennel License Renewal with conditions for Angel's Pet Sanctuary, 4940 Dodd Road K. APPROVE Extension of Original Artwork Agreement and Copyright Use Agreement L. APPROVE resolution to accept a grant from the Metropolitan Regional Arts Council in the amount of $5,000 for a Community Arts Grant V. PUBLIC HEARINGS A. Project 1162 Mallard Park 3rd & 4th Street Improvements B. Project 1165 Rooney Addition Street Improvements C. Project 1169 Wilderness Run 1st & 3rd Street Improvements D. Project 1175 Northwood Parkway- Promenade Avenue Street Improvements VI. OLD BUSINESS A. ORDINANCE AMENDMENTS -Ordinance Amendments to Adopt Updates to the Building Code pertaining to Chapters 4.01 and 4.04 VII. NEW BUSINESS A. CONDITIONAL USE PERMIT and VARIANCE — DG Welding -A Conditional Use Permit to allow outdoor storage and A Variance to the side yard structure setback located at 3265 Sun Drive. B. PLANNED DEVELOPMENT AMENDMENT -The Flats at Cedar Grove Restaurant -A Planned Development Amendment to allow outdoor patio and on -sale liquor in conjunction with a full - service restaurant, a restaurant exceeding 4,000 sq. ft. and associated modifications to the site plan located at 3825 Cedar Grove Parkway. VIII. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE A. APPROVE The City Of Eagan's 2015 Legislative Positions IX. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPT AGENDA C. CONSENTAGENDA 1. APPROVE EDA Minutes 2. APPROVE Joint Powers Agreement with EDA for Open to Business Program 3. AUTHORIZE Retention of Legal Counsel for Special Legislation for Cedar Grove Redevelopment TIF District D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN X. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XI. VISITORS TO BE HEARD (for those persons not on the agenda) XII. CLOSED SESSION XIII. ADJOURNMENT City of Eagan ma TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: DECEMBER 31, 2014 SUBJECT: AGENDA INFORMATION FOR JANUARY 6, 2015 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the January 6, 2015 City Council agenda, the following items are in order for consideration. Agenda Information Memo January 6, 2015, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS A. Oath of Office for Mayor Mike Maguire, Councilmember Paul Bakken and Councilmember Gary Hansen Facts: ➢ The Oath of Office will be administered to Mayor Maguire, Councilmember Bakken and Councilmember Hansen, who were re- elected to four -year terms. ➢ The written oaths will be brought to the meeting for signatures. Attachments: (0) Agenda Information Memo January 6, 2105, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS B. Presentation of 2014 Residential Survey Results Facts: ➢ Every two years the City of Eagan engages an independent research firm to conduct a residential survey. ➢ The survey is designed to provide the City Council with accurate data regarding the opinions and perceptions of Eagan residents on a wide variety of questions from city services to desired amenities, quality of life ratings and the most serious issues facing Eagan. ➢ The Morris Leatherman Group (formerly Decision Resources) was retained to conduct the 2014 residential survey. ➢ 400 Eagan residents were randomly selected from every precinct within the City of Eagan and representing ages from 18 to 65 and up. A sample of that size means that results are accurate in 95 cases out of 100 and generally projectable +/-5%. ➢ Phone interviews were scheduled in September and the results were tallied and analyzed over the last two months. Mr. Bill Morris is back again this year to make a formal presentation of the key findings and answer questions the City Council may have. Attachments: (2) R &PB -1 2014 Residential Survey PowerPoint Presentation R &PB -2 2014 Residential Survey a MPA • Now 1 t a Ca Lij- 4- 0 cq •+r wi► w tU Q 0 N 0 U uj L 0 0 0 M w� Ri a cu • 1 • 1 m +-, i � y 9 N Nwwtw � N� t YpMWM M j fn m m +-, a) v {dip= N N Nwwtw � N� t YpMWM M j fn W WMIIXIN 0 cuY�Wb IIIIIINIMN 0 9 vi F ME m mo Aw c M LU 4-- 0 >N 4-A 0 0 0 0 0 0 N 0 Oo T- N- U I • i 0 iq 01- I PR a wr 0 0 0 0 0 0 N 0 Oo T- N- U I • i 0 iq 01- I PR a ti 0) m LLI 4- 0 C\j a) > (n (1) > (D 4 a) > (n (1) > (D 6' "M M16 m I m 'a 1 ....... ................ ..... 1 9 I 0• 0 • mw NOR t • ri► w +r �r Mi • w M ol cu LU 0 9 iM ol 0 0 a ill II v t � a to . s c cu i2 w U o `T t e ._ ca Q FL U C 0 c V Q- 0 ���.�. - +r�► � \ �a �. �a � \ .� .� �.. � \ \� �\ I �@ .�. � cu "Izt Nrl® 0 0 0 0 0 0 LO e �. �. $< i. � � � � � � ^ � � . � � � � � ■� a 0 � � � � \ � � \ \ t � a 1' cu ui Qj Q .._ 0 ',x L.I.J _1 0 L 0 CL I no 0 M 9 °J r sYM, Cu CD cu LU 0 C) ow w 9 40 i N �w v CL cd c rm qi 4 CL ow w 9 40 i N �w cu ui r ............ ............................... wwr �I► +NINi N °.. Q) tU to Ei3 `" � E CL CL c C 0 M LL t`J I •M 0 0 s� ti c Ou U) 0 +Mw► 4.j s� ti �r �w► +Mw► Mwr 0 C a X w U- 0 t A IL U) I • sew 0 A I lop] x p 4--j a.. .� ,-1h I \� I- I � Qo . _ .� t" LO � .w � : A � , r , m ■: �# d� t ■ \ # # ¥: 9 r■ ld � � \ £ t � >11 q 0 R C E � 6 @ q E � ® O LO � .w � : A � , r , m ■: �# d� t ■ \ # # ¥: 9 r■ ld � � \ £ t � 10 M, 777= R c cu 0) cu LLI 4- 0 >1 9 i15 9 9 14-01 a) (D z (D a- (D Z t'- U) 0) a) E- E2 L- 0 vi CU 0 Cl) CCS Iw w� lo e r m i rw► �wr sir Iw w� lo e r m i THE MORRIS LEATHERMAN COMPANY 3128 Dean Court Minneapolis, Minnesota 55416 City of Eagan Residential Survey FINAL SEPTEMBER 2014 Hello, I'm of the Morris Leatherman Company, a survey research firm located in Minneapolis. We have been retained by the City of Eagan to speak with a random sample of residents about issues facing the community. This survey is being conducted because the City Council and City Staff are interested in your opinions and suggestions about current and future city needs. I want to assure you that all individual responses will be held strictly confidential; only summaries of the entire sample will be reported. 1. Approximately how many years have you lived in Eagan? LESS THAN TWO YEARS .... 5% TWO TO FIVE YEARS ..... 11% FIVE TO TEN YEARS ..... 16% TEN TO TWENTY YEARS ... 29% 20 TO 30 YEARS........ 23% OVER THIRTY YEARS ..... 16% DON'T KNOW /REFUSED..... 0% 2. How would you rate the quality of EXCELLENT .............55% life in Eagan -- excellent, good, GOOD ..................41% only fair or poor? ONLY FAIR ..............4% POOR ...................0% DON'T KNOW /REFUSED..... 0% 3. And, what do you think is the most serious issue facing the City of Eagan today? 4. How would you rate the sense of neighborliness in the City of Eagan -- excellent, good, only fair, or poor? 1 UNSURE ................14% NOTHING ...............17% TRAFFIC ................8% CRIME ..................8% GROWTH .................9% TAXES .................16% SCHOOL FUNDING ......... 5% LACK OF AFFORDABLE HOUSING .......... 4% AIRPLANE NOISE......... 8% CITY SPENDING .......... 5% SCATTERED ..............6% EXCELLENT .............26% GOOD ..................70% ONLY FAIR ..............3% POOR...................0% DON'T KNOW/REFUSED ..... 0% 5. All in all, do you think things in RIGHT DIRECTION ....... 93% Eagan are generally headed in the WRONG TRACK ............ 6% right direction, or do you feel DON'T KNOW /REFUSED..... 2% things are off on the wrong track? IF "WRONG TRACK," ASK: (n =24) 6. Is there one single issue that DON'T KNOW /REFUSED..... 0% makes you think that things are NO .....................0% off on the wrong track? (IF POOR SPENDING .......... 8% "YES," ASK:) What is that TOO MUCH GROWTH....... 46% issue? HIGH TAXES ............ 29% COUNCIL DOESN'T LISTEN.4% EMPTY BUSINESSES ....... 8% RISING CRIME ........... 4% 7. If you were to describe the City of DON'T KNOW /REFUSED..... 1% Eagan, what words come to mind? NOTHING ................3% AFFLUENT ...............4% UPPER CLASS ........... 10% SMALL TOWN .............7% SUBURBAN ..............25% GROWING ...............24% FAMILY .................3% SAFE ...................3% SHOPPING ...............2% CLEAN /WELL MAINTAINED..6% BUSY ...................2% FRIENDLY ...............4% SCATTERED ..............6% For each of the following, using a scale of 1 to 10, with "1" being "not at all likely" and 10 being "extremely likely," please tell me how likely you would be to recommend to a friend or collegue.... 8. Eagan as a place to live? 1 2 3 4 5 6 7 8 9 10 DKR D% 0% 0% 1% 1% 2% 7% 18% 33% 38% 0% 9. Eagan as a place to visit? 1 2 3 4 5 6 7 8 9 10 DKR 0% 0% 0% 1% 4% 4% 11% 25% 28% 28% 0% 2 10. Eagan as a place to conduct business? 1 2 3 4 5 6 7 8 9 10 DKR 0% 0% 0% 0% 30 70 130 230 29% 240 2% I would like to read you a list of characteristics of a community. For each one, please tell me if you think Eagan currently has too many or too much, too few or too little, or about the right amount. MANY FEW/ ABOUT D.K./ 3 MUCH LITT RIGHT REF. 11. parks and dedicated open spaces? 1% 5% 94% 0% 12. trails and city sidewalks? 1% 28% 70% 1% 13. historical and cultural opportunities? 4% 35% 58% 30 14. retail shopping opportunities? 18% 12% 68% 1% 15. clothing stores? 18% 15% 67% 1% 16. entertainment establishments? 14% 17% 68% 2% 17. entertainment options after 10pm? 11% 21% 63% 6% 18. dining establishments? 9% 17% 74% 1% 19. affordable housing, defined as an affordable purchase price of less than $162,500? 4% 44% 46% 6% 20. affordable rental units? 10% 40% 41% 10% 21. luxury rental units? 25% 14% 52% 10% 22. condominiums and townhouses? 28% 12% 55% 6% 23. starter homes for young families? 13% 37% 47% 4% 24. "move up" housing? 20% 13% 62% 5% 25. higher cost upper end housing? 24% 12% 60% 5% 26. assisted living for seniors? 3% 29% 58% 11% 27. nursing homes? 2% 280 58% 13% 28. one level housing for seniors, maintained by an association? 1% 34% 51% 14% 29. Are you aware of homes or proper- YES ...................27% ties in your neighborhood that are NO ....................73% in foreclosure? DON'T KNOW /REFUSED..... 0% IF "YES," ASK: (n =109) 3 30. Do you have any concerns about DON'T KNOW /REFUSED..... 0% the homes or properties in your NO ....................35% neighborhood that are in fore- UNKEPT YARDS .......... 16% closure? (IF "YES," ASK:) VANDALISM .............17% What would those be? RUNDOWN PROPERTIES.... 13% DECLINING VALUES...... 13% CRIME ..................4% LOW INCOME RESIDENTS WILL BUY ......... 3% Changing topics.... 31. Do you have an issue with noise in Eagan? (IF "YES," ASK:) What is the source of noise that bothers you most? (ROTATE AND READ LIST) NO PROBLEM .... ............................60% YES /NOISE FROM NEIGHBORING PROPERTY ........ 7% YES /NOISE FROM MOTOR VEHICLES ..............6% YES /NOISE FROM AIRCRAFT OPERATIONS ........ 25% YES /NOISE FROM TRAINS ......................1% YES /OTHER ( DOGS ) ...........................1% DON'T KNOW / REFUSED .........................0% IF `NOISE FROM AIRCRAFT OPERATIONS," ASK: (n =100) 32. How frequently does the noise FREQUENTLY ............ 47% from the airport affect you or OCCASIONALLY .......... 38% members of your household's RARELY ................15% daily routine - frequently, NEVER ..................0% occasionally, rarely or never? DON'T KNOW /REFUSED..... 0% 33. Which of the following best de- STATEMENT A...........10% scribes how you are impacted STATEMENT B...........44% by aircraft noise? (ROTATE) STATEMENT C...........46% A) Aircraft noise does not DON'T KNOW /REFUSED..... 0% bother me; B) Aircraft noise is an under - standable tradeoff for the con- venience of living close to the airport; OR C) Aircraft noise is a serious problem facing the City of Eagan I would like to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good, only fair, or poor? (ROTATE) 0 Now, for the next two city services, please consider only their job on local city streets. These do not include Interstates 35E and 494, State Highways 55 and 13, and County Roads such as Pilot Knob Road, Cliff Road, Lexington Avenue, Lone Oak Road and Yankee Doodle Road. How would you rate.... EXCL GOOD EXCL GOOD FAIR POOR DK /R 34. Police protection? 530 440 3% 0% 0% 35. Fire protection? 610 350 3% 0% 1% 36. City water supply? 290 520 17% 2% 0% 37. Sanitary sewer service? 25% 610 13% 0% 10 38. Snow plowing of city trails DON'T KNOW /REFUSED..... 2% fair, or poor? and sidewalks? 20% 50% 22% 5% 30 39. Park maintenance? 37% 56% 7% 0% 1% 40. Storm drainage? 26% 630 11% 0% 1% 41. City - sponsored recreation programs? 29% 60% 8% 0% 3% 42. Animal control? 22% 61% 13% 2% 2% 43. Communications with residents? 32% 57% 12% 0% 0% Now, for the next two city services, please consider only their job on local city streets. These do not include Interstates 35E and 494, State Highways 55 and 13, and County Roads such as Pilot Knob Road, Cliff Road, Lexington Avenue, Lone Oak Road and Yankee Doodle Road. How would you rate.... EXCL GOOD FAIR POOR DK /R 44. The overall condition of city streets, including street repair and maintenance? 15% 64% 20% 1% 1% 45. Snow plowing of city streets? 17% 54% 26% 3% 0% 46. When you consider the property EXCELLENT .............14% taxes you pay and the quality of GOOD ..................74% city services you receive, would ONLY FAIR .............10% you rate the general value of city POOR ...................0% services as excellent, good, only DON'T KNOW /REFUSED..... 2% fair, or poor? 47. What do you think will be the biggest challenge facing elected officials and city staff in the City of Eagan over the next five years? (READ LIST) 5 MAINTAINING CURRENT CITY SERVICE LEVELS WHILE KEEPING PROPERTY TAXES AT THE LOWEST RESPONSIBLE LEVEL .. ............................370 MAINTAINING AGING INFRASTRUCTURE, LIKE STREETS AND SEWERS LINES .......................24% ATTRACTING NEW EMPLOYERS TO EAGAN WHILE KEEPING CURRENT EMPLOYERS ................11% MAINTAINING AND REINVESTING IN NEIGHBORHOODS ........ 14% MAINTAINING RECREATION PROGRAMS AND SPACES ............. .............................4% BALANCING THE EXPECTATIONS OF YOUNGER AND MORE DIVERSE RESIDENTS WITH THOSE OF OLDER RESIDENTS .......... ............................100 SOMETHING ELSE .......... .............................0% DON'T KNOW / REFUSED ...... .............................1% For a typical two to four inch snow fall, the City completes its snow removal in eight to ten hours.... 48. Do you think that time frame is BETTER THAN EXPECTED-21% better than expected, too long or T00 LONG ..............15% about the right amount of time? RIGHT AMOUNT .......... 62% DON'T KNOW /REFUSED..... 3% Each spring, the City Council approves a list of trails and side- walks to be maintained during the next winter. Snow removal on those trails and sidewalks is completed within 1 to 2 business days after the snow fall ends. Last winter, the City Council authorized some overtime and weekend trail maintenance. Knowing that.... 49. Do you support or oppose the STRONGLY SUPPORT....... 9% current level of snow removal ser- SUPPORT ...............76% NO ....................13% vice from trails? (WAIT FOR RE- OPPOSE ................12% SPONSE) Do you feel strongly STRONGLY OPPOSE........ 2% that way? VERY DON'T KNOW /REFUSED..... 2% Thinking about other topics.... 50. Are you that aware the Eagan Fire YES ...................87% Department is made up of mostly NO ....................13% volunteers? DON'T KNOW /REFUSED..... 0% 51. How would you rate your overall VERY SAFE .............58% feeling of safety in the city - do SOMEWHAT SAFE......... 40% you feel very safe, somewhat safe, NOT T00 SAFE ........... 2% not too safe or not safe at all? NOT SAFE AT ALL ........ 0% DON'T KNOW /REFUSED..... 0% 0 I would like to read you a short list of policing priorities for the Eagan Police Department. Besides responding to emergency calls and criminal investigations.... 52. First, tell me which, if any, of the policing priorities do you consider to be the top priority? (ROTATE AND READ LIST) PROMOTING POLICE- COMMUNITY PARTNERSHIPS .......... 10% CRIME PREVENTION AND EDUCATION ...................25% TRAFFIC ENFORCEMENT .. ............................210 ENFORCING CITY NUISANCE CODES .....................9% JUVENILE CRIME AND SAFETY ........................230 ALCOHOL AND DRUG ISSUES ...........................8% None of above ( vol) .. .............................4% Combination ( vol) .... .............................1% Don't know / refused ... .............................1% 53. Now I would like to read you a short list of driving be- haviors. Please tell me which one, if any, you consider to be the most serious traffic concern in the City of Eagan. Speeding ......... ............................220 Aggressive driving ...........................180 Driving under the influence ...................8% Running traffic lights and stop signs........ 150 Distracted driving ...........................310 SOMETHING ELSE ... .............................1% NONE( VOL.) ...... .............................5% DON'T KNOW/ REFUSED ............................1% Moving on..... 54. Do you currently recycle? YES ...................91% NO .....................9% DON'T KNOW /REFUSED..... 0% IF "YES," ASK: (n =363) 55. Is your recycling cart full the YES ...................35% week before your normal bi- NO ....................65% weekly recycling pickup? DON'T KNOW /REFUSED..... 0% IF "YES," ASK: (n =128) 56. What do you do with the DON'T KNOW /REFUSED..... 1% extra recycling? THROW IT OUT.......... 42% TAKE RECYCLING CENTER.38% WAIT FOR NEXT PICKUP..19% 7 57. What do you or members of your household do with waste items, such as paint, CFL's, computers and televisions - do you put them in the regular garbage, bring them to the Recycling Zone, store them in your home or garage, donate them, or do something else? (IF "ELSE," ASK:) What is it? 58. How important is it for city parks to have recycling bins available for park users - is it very impor- tant, somewhat important, not too important or not at all important? Continuing.... GARBAGE ................7% RECYCLING ZONE........ 430 STORE IN HOME /GARAGE..20% DONATE ................10% VARIES .................3% NO WASTE OF THAT TYPE.15% TAKE TO ANOTHER FACIL..3% SOMETHING ELSE......... 0% DON'T KNOW /REFUSED..... 0% VERY IMPORTANT ........ 47% SOMEWHAT IMPORTANT.... 49% NOT TOO IMPORTANT ...... 3% NOT AT ALL IMPORTANT ... 1% DON'T KNOW /REFUSED..... 0% The Eagan park system is composed of community and neighborhood parks, trails, community ballfields, and specific facilities, such as the Cascade Bay Waterpark, the Civic Ice Arena, and the Eagan Community Center. For each of the following facilities, which have you or members of your household used during the past year? Then for each one you or members of your household have used, please rate it as excellent, good, only fair, or poor. (ROTATE) NOT USE USE USE USE DK/ VIS EXC GOO FAI POO REF 59. Community and neighbor- 67. Have you or members of your house- YES ...................34% hold participated in any City- NO ....................66% sponsored park and recreation pro- DON'T KNOW /REFUSED..... 0% grams or events during the past two years? hood parks? 16% 46% 36% 3% 0% 0% 60. Lone Oak Senior Room at the Eagan Community Center? 70% 10% 17% 20 0% 1% 61. Community athletic fields? 50% 300 16% 5% 0% 0% 62. Civic Ice Arena? 61% 180 150 4% 2% 0% 63. Eagan Community Center? 43% 32% 21% 4% 0% 0% 64. Cascade Bay Waterpark? 49% 32% 170 2% 0% 0% 65. Market Fest? 36% 35% 21% 7% 1% 0% 66. The Eagan Art House? 66% 14% 14% 5% 2% 0% 67. Have you or members of your house- YES ...................34% hold participated in any City- NO ....................66% sponsored park and recreation pro- DON'T KNOW /REFUSED..... 0% grams or events during the past two years? 68. Have you or members of your house- YES ...................84% hold visited a city park or rec- NO ....................16% reation facility during the past DON'T KNOW /REFUSED..... 0% two years? IF "YES" IN EITHER QUESTION #67 OR #68, ASK: (n =337) 69. Were you satisfied or dis- SATISFIED ............ 100% satisfied with your exper- DISSATISFIED ........... 0% ience? DON'T KNOW /REFUSED..... 0% 70. Does the current mix of City park YES ...................99% and recreation programs, events and NO .....................1% facilities meet the needs of your DON'T KNOW /REFUSED..... 0% household? IF "NO," ASK: (n =3) 71. What programs, events or facilities would you like to see? TEEN PROGRAMS, 33 %; ANOTHER DOG PARK, 67 %. Continuing.... 72. How would you rate the overall ap- EXCELLENT .............32% pearance of the city - excellent, GOOD ..................67% good, only fair or poor? ONLY FAIR ..............0% POOR ...................0% DON'T KNOW /REFUSED..... 0% Some people say public art can contribute to a community's quality of life. 73. Do you think public art can enhance YES ...................49% a community's quality of life? NO ....................46% DON'T KNOW /REFUSED..... 5% IF "YES," ASK: (n =194) For each of the following types of public art, please tell me if you would be interested in seeing it in the City of Eagan. (ROTATE) YES NO DKR 74. Permanent, outdoor art work in public spaces? 85% 14% 2% 75. Art incorporated in natural settings, landscaping and gardens? 92% 8% 0% 0 80. Are there any other types of DON'T KNOW /REFUSED..... 90 public art you would like to NO ....................91% see in the city? (IF "YES," ASK:) What would that be? Changing topics.... The 1914 Old Town Hall is the oldest government building remaining in the City of Eagan. It was damaged by an arson fire last September. The City could move the Old Town Hall to the municipal campus where there is more security and parking. 81. Do you think the City should move STRONGLY/MOVE .......... 5% YES NO DKR 76. Artistic elements in building design LEFT ..................32% current location? (WAIT FOR RE- and infrastructure? 16% 770 220 10 77. Art as part of signage around the city? 70% 260 40 78. Temporary artwork during events or seasonally? 86% 12% 3% 79. Figures than can be painted, sold or placed in front of businesses to raise money for charity? 81% 18% 2% 80. Are there any other types of DON'T KNOW /REFUSED..... 90 public art you would like to NO ....................91% see in the city? (IF "YES," ASK:) What would that be? Changing topics.... The 1914 Old Town Hall is the oldest government building remaining in the City of Eagan. It was damaged by an arson fire last September. The City could move the Old Town Hall to the municipal campus where there is more security and parking. 81. Do you think the City should move STRONGLY/MOVE .......... 5% the Old Town Hall to the municipal MOVE ..................41% campus or should it be left at its LEFT ..................32% current location? (WAIT FOR RE- STRONGLY /LEFT......... 16% SPONSE) Do you feel strongly that DON'T KNOW /REFUSED..... 6% way? Regardless of the location of Old Town Hall, it needs repairs. The City is planning to repair it to its prior condition, which allows it to be opened six to eight days a year and for occasional tours. For each of the following, please tell me if you would be interested in seeing any of these additional enhancements made to the Old Town Hall to allow for expanded uses. (ROTATE) 82. Providing climate control to allow year -round use. 83. Enhancing the outside of the Town Hall to create attractive gathering spaces. 84. Displaying history of community groups, organizations and businesses in addition to city history displays. 10 YES NO DKR 63% 34% 40 600 37% 40 67% 290 40 Insurance coverage on the Old Town Hall is insufficient to cover enhancements to the building. 85. If additional funds are needed, which option would you most support: (ROTATE) A) a fundraising campaign; B) using city funding; C) do you not support funding beyond basic repairs; OR D) Something else (PRIVATE DONATION) STATEMENT A...........45% STATEMENT B...........24% STATEMENT C...........25% STATEMENT D............2% DON'T KNOW /REFUSED..... 50 A few years ago, it was determined the old Fire Administration Building no longer met the City's long term fire service needs. The City is trying to determine what to do with the building.... 86. Which of the following would you most support: (ROTATE) A) Allow non - profits and community groups to use the building; B) Utilize for Art House program- ming; C) Develop the space as a business incubator; D) Create an Eagan History and Heritage space; E) Sell the building to a private business; OR F) Rent the building so it remains an asset for future city needs? STATEMENT A...........20% STATEMENT B...........18% STATEMENT C...........14% STATEMENT D...........26% STATEMENT E............7% STATEMENT F...........13% DON'T KNOW /REFUSED..... 3% I would like to ask you a few questions about water quality issues. 87. How would you rate the quality of EXCELLENT .............11% water in Eagan's lakes and ponds GOOD ..................70% -- excellent, good, only fair, or ONLY FAIR .............14% poor? POOR ...................1% DON'T KNOW /REFUSED..... 40 I would like to read you a short set of changes which have been or could be made to preserve adequate water supply in the City. For each one, tell me if you strongly support the change, some what support, somewhat oppose, or strongly oppose the change. If you have no opinion, just say so.... (ROTATE) 11 88. The use of fines to ensure outdoor water restrictions, such as restricting outdoor water use between 10 am and 8pm, are being followed? 89. Providing education about how residents can reduce water usage by ten percent. 90. Resetting water rates to support lower usage? 91. Charging premium water rates for house- holds using higher amounts of water? Moving on.... STS SUP OPP STO DKR 8% 540 32% 50 20 23% 53% 21% 3% 10 15% 57% 21% 4% 20 10% 50% 34% 5% 20 92. Do you leave the City of Eagan on YES ...................48% a regular or daily basis to go to NO /WORK IN EAGAN ...... 27% work? (IF "NO," ASK:) Do you NO /NOT EMP /RETIRED.... 250 work in Eagan? DON'T KNOW /REFUSED..... 0% IF "YES," ASK: (n =193) 93. Do you ever work from home or NO ....................68% how often do you need to ever telecommute to work? (IF YES /FULL - TIME......... 150 "YES," ASK:) Is that on a YES /PART - TIME......... 14% full -time basis, a part -time YES /WORK REQUIRES...... 4% basis or whenever your work DON'T KNOW /REFUSED..... 0% requires it? IF "FULL- TIME" OR "PART- TIME," ASK: (n =56) 94. Do you own your own OWN ...................21% business or do you work SOMEONE ELSE.......... 500 for someone else? DON'T KNOW /REFUSED.... 29% IF "YES" IN QUESTION #93, ASK: (n =62) 95. When you work from home, ALL OF THE TIME ....... 11% how often do you need to MOST OF THE TIME ...... 24% send or access large SOME OF THE TIME ...... 42% files by e -mail -- all of RARELY ................13% the time, most of the NEVER .................10% time, some of the time, DON'T KNOW /REFUSED..... 0% rarely or never? 12 96. How many minutes does it take you to get to work? 97. At what intersection or area of the city, do you experience the most delays or challenges? 98. Have you or another household member used public transit, either buses or light rail, to go to Min- neapolis, Saint Paul destinations? (IF "YES," ASK:) How have your household public transit -- at weekly, twice a mont or less often? or other frequently members used least weekly, h, monthly, 99. How often do you walk, bike or otherwise travel without a car around Eagan - daily, four to five times a week, two to three times a week, once a week, less often, or never? FIVE MINUTES OR LESS...O% SIX TO TEN MINUTES ..... 2% 11 TO 15 MINUTES...... 150 16 TO 20 MINUTES...... 33% 21 TO 25 MINUTES...... 22% 26 TO 30 MINUTES...... 21% OVER 30 MINUTES ........ 8% DON'T KNOW /REFUSED..... 0% DON'T KNOW /REFUSED..... 1% NONE ..................20% YES /AT LEAST WEEKLY .... TOWN CENTRE ............ 6% PILOT KNOB ROAD ....... 15% YANKEE DOODLE ROAD .... 14% HIGHWAY 13 .............8% YES /LESS OFTEN........ CLIFF ROAD .............7% YES /UNSURE .............3% LEXINGTON AVENUE....... 6% INTERSTATE 35E........11% DIFFLEY ................4% CEDAR ..................8% SCATTERED ..............1% NO ....................70% YES /AT LEAST WEEKLY .... 2% YES/WEEKLY ............ 10% YES /TWICE A MONTH ...... 3% YES/MONTHLY ............ 2% YES /LESS OFTEN........ 10% YES /UNSURE .............3% DON'T KNOW /REFUSED..... 0% DAILY ..................9% 4 TO 5 TIMES A WEEK ... 14% 2 TO 3 TIMES A WEEK ... 22% ONCE A WEEK ........... 17% LESS OFTEN ............ 17% NEVER .................22% DON'T KNOW /REFUSED..... 0% For each of the following, please tell me if its availability would make you much more likely to travel without a car around Eagan, somewhat more likely or would it make no difference to you? (ROTATE) 13 MML SML NOD DKR 100. Convenient sidewalk and trails routes to go where I need to go? 210 360 44% 0% 101. Sufficient information about local sidewalk and trail routes? 21% 22% 57% 0% 102. Street and trail lighting? 21% 32% 47% 0% 103. As a pedestrian or bicyclist, are DON'T KNOW /REFUSED..... 6% there intersections where you do not NO ....................87% feel safe crossing the street? PILOT KNOB ROAD ........ 1% (IF "YES," ASK:) Where? YANKEE DOODLE ROAD ..... 1% HIGHWAY 13 .............1% 73% 0% ROUNDABOUT ON RAHN RD..1% SCATTERED ..............3% Moving on.... With increasing energy prices, I would like to read you a list of energy conservation practices. For each one, please tell me if your household has undertaken the practice during the past few years. (ROTATE) As the City of Eagan plans for development in the future.... 107. Not including restaurants, what type of retail stores would you like to see attracted to the City of Eagan? UNSURE, 3 %; NONE, 670; DEPARTMENT STORE, 6 %; GROCERY STORE, 40; CLOTHING STORE, 6 %; SPORTING GOODS, 4 %; HOBBY /CRAFT STORE, 3 %; HOME IMPROVEMENT STORE, 4 %; SCATTERED, 3 %. IF TYPE OF STORE IS MENTIONED, ASK: (n =121) 14 YES NO DKR 104. Made alternative energy improvements to your home, such as water saving fixtures, energy efficient appliances, or solar power? 65% 35% 0% 105. Considered or purchased a vehicle that uses electric or other alternative fuel? 23% 77% 0% 106. Car pool or use public transportation more often? 27% 73% 0% As the City of Eagan plans for development in the future.... 107. Not including restaurants, what type of retail stores would you like to see attracted to the City of Eagan? UNSURE, 3 %; NONE, 670; DEPARTMENT STORE, 6 %; GROCERY STORE, 40; CLOTHING STORE, 6 %; SPORTING GOODS, 4 %; HOBBY /CRAFT STORE, 3 %; HOME IMPROVEMENT STORE, 4 %; SCATTERED, 3 %. IF TYPE OF STORE IS MENTIONED, ASK: (n =121) 14 108. Is there any specific store you would like to see in the City of Eagan? UNSURE, 5 %; NO, 16 %; HERBERGERS, 7 %; MACYS, 130; DICKS, 90; JOANN FABRIC, 3 %; JOE'S SPORTING GOODS, 30; BURLINGTON, 3 %; TRADER DOES, 90; MICHAELS, 3 %; MENARDS, 14 %; SCATTERED GROCERY, 4 %; SCATTERED CLOTHING, 100. Turning to restaurants.... 109. In an average week, what percent NOTHING ...............12% of your meals do you eat out at a 1% TO 25 % .............51% restaurant? 26% TO 50 %............32% 51% TO 75 % .............5% OVER 75 % ...............0% DON'T KNOW /REFUSED..... 0% 110. And, about what percentage of your NOTHING ...............13% spending on restaurants is spent 1% TO 25 % .............33% in Eagan restaurant establish- 26% TO 50 %............20% ments? 51% TO 75 %............12% OVER 75 % ..............23% DON'T KNOW /REFUSED..... 0% 111. What type of restaurants would you like to see attracted to the City of Eagan? (PROBE FOR SPECIFICS) UNSURE, 3 %; NO, 64 %; ASIAN, 20; FAMILY SITDOWN, 100; FAST FOOD, 60; MEXICAN, 2 %; FINE DINING, 2 %; ITALIAN, 2 %; SEAFOOD, 4 %; AMERICAN, 2 %; SCATTERED, 3 %. IF A TYPE OF RESTAURANT IS MENTIONED, ASK: (n =135) 112. Is there any specific restaurant you would like to see in the City of Eagan? UNSURE, 8 %; NO, 16 %; SONIC, 3 %; OLIVE GARDEN, 6 %; DOES CRAB SHACK, 5 %; RED LOBSTER, 7 %; TGI FRIDAYS, 6 %; OLD COUNTRY BUFFET, 7 %; POPEYES, 4 %; DENNYS /PERKINS, 4 %; WHITE CASTLE, 4 %; ANY GOURMET BURGER, 4 %; TACO JOHNS, 40; SCATTERED MEXICAN, 4 %; SCATTERED ASIAN, 50; SCATTERED ITALIAN, 3 %; SCATTERED AMERICAN, 10 %. Some cities use development incentives, such as public financing assistance, to encourage specific types of development. 15 113. How important is it for the city VERY IMPORTANT ........ 24% to use incentives to target specific SOMEWHAT IMPORTANT.... 620 types of development or redevelop- NOT TOO IMPORTANT..... 120 ment not presently in the city -- NOT AT ALL IMPORTANT ... 2% very important, somewhat important, DON'T KNOW /REFUSED..... 10 not too important, or not at all important? Redevelopment activities are typically more expensive than devel- opment on bare land. Some cities have issued bonds backed by city property taxes to acquire the funds for redevelopment efforts. Other cities have used an additional property tax levy to fund redevelopment activities. If it were necessary to spur redevelopment in certain areas.... 114. How much would you be willing to pay in additional property taxes for the redevelopment of certain areas of the city? How about $ per month? (CHOOSE A RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDING ON RESPONSE) How about $ per month? (REPEAT PROCESS) Changing topics.... NOTHING ...............28% feel you know $5.00 .................250 11% $10.00 ................25% the City Council $15.00 .................8% 48% $20.00 .................5% a fair amount, $25.00 .................3% 32% $30.00 .................2% none at all? $35.00 .................0% 10% DON'T KNOW .............3% REFUSED ................1% 0% 115. How much do you feel you know A GREAT DEAL.......... 11% about the work of the City Council A FAIR AMOUNT ......... 48% -- a great deal, a fair amount, VERY LITTLE ........... 32% very little, or none at all? NONE AT ALL........... 10% DON'T KNOW /REFUSED..... 0% 116. From what you know, do you approve STRONGLY APPROVE...... 10% or disapprove of the job the City APPROVE ...............80% Council is doing? (WAIT FOR RE- DISAPPROVE .............7% SPONSE) And do you feel strongly STRONGLY DISAPPROVE.... 1% that way? DON'T KNOW /REFUSED..... 2% IF "DISAPPROVE" OR "STRONGLY DISAPPROVE," ASK: (n =30) 117. Why do you feel that way? 16 DON'T LISTEN .......... 37% POOR SPENDING ......... 13% HIGH TAXES ............ 27% TOO MUCH GROWTH....... 17% LOW INCOME HOUSING ..... 7% 118. From what you have heard or seen, how would you rate the job per - formance of the Eagan City staff -- excellent, good, only fair, or poor? 119. During the past year, have you visited or contacted Eagan City Hall or another City facility, either by telephone, in person, by e -mail or through the city's website? IF "YES," ASK: (n =101) 120. On your last contact with the City, which Department did you contact -- the Police De- partment, Fire Department, Planning, Parks and Recre- ation, Street Maintenance, Engineering, Administration and City Council, Utility Billing, Building Inspection, Code Enforcement, Communica- tions or General Information? EXCELLENT .............18% GOOD ..................74% ONLY FAIR ..............6% POOR ...................0% DON'T KNOW /REFUSED..... 3% YES ...................25% NO ....................74% DON'T KNOW /REFUSED..... 1% POLICE DEPARTMENT ..... 29% FIRE DEPARTMENT ........ 4% PLANNING ...............3% PARKS/RECREATION ...... 16% STREET MAINTENANCE .... 14% ENGINEERING ............ 2% ADMIN /CITY COUNCIL ..... 9% UTILITY BILLING ........ 7% BUILDING INSPECTION.... 1% CODE ENFORCEMENT ....... 2% COMMUNICATIONS ......... 0% GENERAL INFORMATION... 12% ANIMAL CONTROL ......... 2% Thinking about your last contact with the City, for each of the following characteristics, please rate the service as excellent, good, only fair, or poor.... 121. Ease of reaching a City Staff member who could help you? 122. Courtesy of the City Staff? 123. Promptness of response? 124. Answering your question or inquiry? 125. Can you get information, such as general city and contact informa- tion, calendars, forms and access to services, when you need it? 17 EXC GOO FAI POO DKR 420 520 6% 1% 0% 46% 42% 13% 0% 0% 420 490 90 1% 0% 40% 54% 7% 0% 0% YES ...................94% NO.....................4% DON'T KNOW/REFUSED ..... 2% 126. Do you have any suggestions for how the City could improve access to city information and services for you? Moving on...... 127. What is your principal source of information about Eagan City Gov- ernment and its activities? (READ LIST, 41 -410) DON'T KNOW /REFUSED..... 4% NO ....................55% CITY WEBSITE .......... OPEN EARLIER ........... 7% OPEN LATER ............ 11% OPEN WEEKENDS ......... 13% BETTER WEBSITE ......... 4% MORE ON WEBSITE ........ 5% SCATTERED ..............2% DAILY NEWSPAPERS ....... CITY NEWSLETTER ....... 29% CITY WEBSITE .......... 19% LOCAL WEEKLY PAPER .... 24% CABLE TV ...............6% 129. ON -LINE NEWS SOURCES...1% 310 OTHER PEOPLE ........... 3% MAILINGS ..............10% DAILY NEWSPAPERS ....... 2% FACEBOOK /TWITTER/ 34% SOCIAL MEDIA ..... 2% E- MAIL ................. 3% NONE ...................0% 53% SCATTERED ..............2% 18% For each of the following information sources about city government and its activities, please tell me if it is a major source of information for you, a minor source or not a source at all? (ROTATE) MAJ MIN NOT DKR 128. E -mail? 15% 30% 55% 0% 129. The city's website? 310 420 27% 0% 130. City publications and newsletters? 58% 34% 8% 0% 131. Local weekly newspapers? 53% 29% 18% 0% 132. Subscribing to blogs? 4% 11% 85% 0% 133. City social media, such as Facebook or Twitter? 7% 150 79% 0% 134. Cable television programming? 20% 26% 54% 0% 135. On demand video? 3% 10% 86% 0% 136. On -line news sources? 11% 32% 58% 0% 137. Friends and neighbors? 34% 52% 14% 0% 138. During the past year, did you YES ...................91% receive the city's newsletter? NO ....................8% DON'T KNOW /REFUSED..... 1% IF "YES," ASK: (n =365) 18 139. Do you or any members of your YES ...................88% household regularly read it? NO ...................120 DON'T KNOW /REFUSED..... 0% For each of the following information sources about parks and recreation programs, please tell me if you use that source or not? (ROTATE) YES NO DKR 140. City's recreation catalog? 660 34% 0% 141. Cable television? 35% 65% 0% 142. City social media, such as Facebook or Twitter? 16% 84% 10 143. Local weekly newspapers? 64% 36% 0% 144. E- mail? 28% 72% 0% 145. City's website? 46% 54% 0% 146. Does your household currently sub- scribe to cable television? (IF "YES," ASK:) During the past year, have you or any household members watched city cable access chan- nels 14,15,16,18, 19 or 20? YES /YES ...............30% YES /NO ................28% YES /UNSURE .............4% NO....................39% DON'T KNOW /REFUSED..... 0% IF "YES /YES," "YES /NO," OR "YES /UNSURE," ASK: (n =244) 147. How would you rate the customer EXCELLENT .............18% service you receive from Com- GOOD ..................59% cast - excellent, good, only ONLY FAIR .............12% fair or poor? POOR ...................9% DON'T KNOW /REFUSED..... 1% 148. Considering the price you pay, how satisfied are you with the services and products offered by Comcast - are you very sat- isfied, somewhat satisfied, somewhat dissatisfied, or very dissatisfied? VERY SATISFIED ........ 21% SOMEWHAT SATISFIED.... 550 SOMEWHAT DISSATISFIED.12% VERY DISSATISFIED ..... 12% DON'T KNOW /REFUSED..... 0% Whether you watch local programming or not.... 19 149. How important is it to you that VERY IMPORTANT ........ 23% some of the programming offered SOMEWHAT IMPORTANT.... 630 by Comcast include local com- NOT TOO IMPORTANT..... 120 munity programming, such as NOT AT ALL IMPORTANT ... 2% school sporting events, local DON'T KNOW /REFUSED..... 1% parades, music in the park and access to City Council meetings and other information speci- fically about Eagan - is it very important, somewhat important, not too important or not at all important? 150. Do you have access to the Internet HOME ONLY .............37% at home? (WAIT FOR RESPONSE) Do WORK ONLY ..............3% you have access to the Internet BOTH ..................50% at work? NEITHER ...............11% DON'T KNOW /REFUSED..... 0% IF "HOME ONLY" OR "BOTH," ASK: (n =348) 151. How satisfied are you with VERY SATISFIED ........ 28% your competitive choice of SOMEWHAT SATISFIED.... 52% internet service providers -- NOT TOO SATISFIED..... 10% very satisfied, somewhat sat- NOT AT ALL SATISFIED ... 9% isfied, not too satisfied, or DON'T KNOW /REFUSED..... 1% not at all satisfied? Currently in the City of Eagan, Internet upload speeds are slower than download speeds. 152 153 Would you like to see Inter- net services offered with equal upload and download speeds? (WAIT FOR RESPONSE) Do you feel strongly that way? During the past year, have you accessed the city's website? IF "YES," ASK: (n =242) 154. Were you able to find what you were looking for? 20 STRONGLY YES.......... 150 YES ...................78% NO .....................4% STRONGLY NO ............ 0% DON'T KNOW /REFUSED..... 3% YES ...................70% NO ....................30% DON'T KNOW /REFUSED..... 0% YES ...................94% NO.....................6% DON'T KNOW /REFUSED..... 0% 155. What information would you like to be able to access on the City of Eagan's website? DON'T KNOW/REFUSED ..... 7% NO /FINE AS IS ......... 50% BUDGET INFORMATION ..... 8% DEVELOPMENT INFO ....... 9% PARKS AND REC INFO ..... 8% CITY NEWS ..............9% CITY EVENTS ............ 8% SCATTERED ..............1% I would like to ask you about social media sources. For each one, tell me if you currently use that source of infor mation; then, for each you currently use, tell me if you would be likely or unlikely to use it to obtain information about the City of Eagan. 162. How important do you think world class Internet access and speeds are to the future of Eagan resi- dents, institutions and businesses -- is it very important, somewhat important, not too important or not at all important? VERY IMPORTANT ........ 33% SOMEWHAT IMPORTANT.... 58% NOT TOO IMPORTANT ...... 8% NOT AT ALL IMPORTANT ... 2% DON'T KNOW /REFUSED..... 0% Now, to wrap up, just a few more questions for demographic pur- poses.... Could you please tell me how many people in each of the following age groups live in your household. 163. Persons 65 or over? 164. Adults under 65? 21 NONE ..................81% ONE ...................10% TWO OR MORE ............ 8% NONE ..................16% ONE ...................21% TWO...................59% THREE OR MORE.......... 5% NOT USE USE DK/ USE LIK NLK REF 156. You Tube? 54% 18% 280 0% 157. Facebook? 410 32% 27% 0% 158. Twitter? 710 14% 15% 0% 159. NextDoor? 89% 7% 30 1% 160. Blogs? 87% 8% 5% 0% 161. Instagram? 81% 6% 12% 1% 162. How important do you think world class Internet access and speeds are to the future of Eagan resi- dents, institutions and businesses -- is it very important, somewhat important, not too important or not at all important? VERY IMPORTANT ........ 33% SOMEWHAT IMPORTANT.... 58% NOT TOO IMPORTANT ...... 8% NOT AT ALL IMPORTANT ... 2% DON'T KNOW /REFUSED..... 0% Now, to wrap up, just a few more questions for demographic pur- poses.... Could you please tell me how many people in each of the following age groups live in your household. 163. Persons 65 or over? 164. Adults under 65? 21 NONE ..................81% ONE ...................10% TWO OR MORE ............ 8% NONE ..................16% ONE ...................21% TWO...................59% THREE OR MORE.......... 5% 165. School -aged children? 166. Pre- schoolers? NONE ..................65% ONE ...................19% TWO OR MORE ........... 15% NONE ..................88% ONE OR MORE ........... 12% 167. Is your household telephone LAND -LINE ONLY........ 10% service by land -line only, cell- CELL -PHONE ONLY ....... 39% phone only, or both land -line and BOTH LAND AND CELL .... 51% cell - phone? REFUSED ................0% 168. What is your age, please? 18 25 35 45 55 65 - 24 ..................7% - 34 .................12% - 44 .................23% - 54 .................26% - 64 .................18% AND OVER ........... 15% 169. Do you own or rent your present RENT ..................24% residence? (IF "OWN," ASK:) Which OWN /UNDER $200,000.....6% of the following categories con- OWN /$200,000- $250,000.15% tains the approximate value of OWN /$250,000- $300,000.20% your residential property -- under OWN /$300,000- $350,000.16% $200,000, $200,000 - $250,000, OWN /$350,000- $400,000..90 $250,000 - $300,000, $300,000- OWN /$400,000- $450,000..4% $350,000, $350,000 - $400,000, OWN /$450,000- $500,000..3% $400,000 - $450,000, $450,000- OWN /OVER $500,000......2% $500,000, or over $500,000? OWN /UNSURE .............1% REFUSED ................1% 170. Gender MALE ..................49% FEMALE ................51% 22 171. Precinct 23 PRECINCT 1 .............2o PRECINCT 2 .............6o PRECINCT 3 .............5% PRECINCT 4 .............6% PRECINCT 5A............6% PRECINCT 5B............5% PRECINCT 6A............5% PRECINCT 6B............7% PRECINCT 7 .............6% PRECINCT 8 .............6% PRECINCT 9A............6% PRECINCT 9B............3% PRECINCT 10............4% PRECINCT 11............4% PRECINCT 12............3% PRECINCT 13............6% PRECINCT 14............5% PRECINCT 15............5% PRECINCT 16............6% PRECINCT 17............5% Agenda Information Memo January 6, 2015 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of December 16, 2014 regular City Council meeting as presented or modified. Attachments: (1) CA -1 December 16, 2014 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota DECEMBER 16, 2014 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, and Hansen. Councilmember Tilley was not present. Joe Kinard addressed the Council with his concerns regarding airport emissions. Mayor Maguire acknowledged his concerns. At 6:18 p.m. a Closed Session was held to discuss labor negotiations. Present were Mayor Maguire, Councilmember Bakken, Councilmember Fields, Councilmember Hansen, City Administrator Osberg, Human Resources Manager Peterson and Finance Director Pepper. A regular meeting of the Eagan City Council was held on Tuesday, December 16, 2014 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Finance Pepper, Assistant Finance Director Feldman, Director of Communications Garrison, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Assistant City Engineer Nelson, Director of Parks & Recreation Johnson, Fire Chief Scott, Police Chief McDonald, and Executive Assistant Stevenson. AGENDA City Administrator noted under Recognitions and Presentations Item A— Presentation of the 2014 Residential Survey Results was pulled and moved to the January 6, 2015 City Council meeting. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as amended. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of December 2, 2014 regular City Council meeting and December 9, 2014 Special City Council meeting. B. Personnel Items 1. It was recommended to accept the resignation of Michael Widstrom, Streets Maintenance Worker, and authorize hiring his replacement. 2. It was recommended to approve filling the position of Streets Maintenance Worker with current employee Richard Robohm, effective January 5, 2015, and authorize hiring for his vacated position in Utilities. 3. It was recommended to accept the promotion of Paul Watry to Park Operations Supervisor. City Council Meeting Minutes December 16, 2014 2 page 4. It was recommended to approve filling the vacant Parks Maintenance Worker position with current employee Robert Brown, December 22, 2014, and authorize hiring for his vacated position of Mechanic. 5. It was recommended to approve an adjustment to the 2014 compensation of the City Administrator by allocating 3.3 hours of vacation to offset a reduction in the City Administrator's salary to meet the State's salary cap law. 6. It was recommended to accept the resignation of Logan Anderson, Patrol Officer, and authorize hiring his replacement. 7. It was recommended to approve change in hours and reclassification of the Skating Coordinator position at the Eagan Civic Arena. 8. It was recommended to approve the proposed 2015 non -union Compensation Plan for all regular non - collective bargaining employees, which will reflect a 1% increase effective on or about January 1, 2015 and a 1% increase effective on or about April 1, 2015, to coincide with the pay period. 9. It was recommended to approve the hiring of Seasonal Employees in Parks & Recreation. C. It was recommended to approve the check registers dated November 28 and December 5, 2014. D. It was recommended to approve a Change in Management of the On -Sale Liquor License for Blazin Wings, Inc. doing business as Buffalo Wild Wings Grill & Bar, 1280 Promenade Place. E. It was recommended to approve exempt permit for Duck Unlimited South Metro Flyway to hold a raffle on February 7, 2015. F. It was recommended to receive the Draft Feasibility Report for Project 1158 (Cedar Grove Stn — Street Improvements) and schedule a public hearing to be held on January 20, 2015. G. It was recommended to receive the Draft Feasibility Report for Project 1074 (Braun Sunrise (Braun Court) — Street Improvements) and schedule a public hearing to be held on January 20, 2015. H. It was recommended to authorize Ordinance Amendments to Chapter 4 regarding mandatory 2015 Minnesota State Building Code and Minnesota Pollution Control Agency (MPCA) Subsurface Sewage Treatment System (SSTS) provisions. I. It was recommended to adopt a resolution authorizing the submittal of a CDA Redevelopment Incentive Grant (RIG) program application for assistance within the Cedar Grove Redevelopment Area. J. It was recommended to approve the selection of Green Mill, JB Restaurant Concepts, LLC dba Burnsville Catering and Mintahoe Catering as the exclusive catering providers for the Eagan Community Center from March 2015 through February 2018 and direct staff to prepare the appropriate contract for the Mayor's and City Clerk's signature. K. It was recommended to approve the selection of Pear One, Inc. dba RP Catering by Roasted Pear as the exclusive alcohol /beverage provider for the Eagan Community Center from March 2015 through February 2018 and direct staff to prepare the appropriate contract for the Mayor's and City Clerk's signature. L. It was recommended to approve the resolution and except the 2015 grant on behalf of the Dakota County Drug Task Force. City Council Meeting Minutes December 16, 2014 3 page PUBLIC HEARINGS 2015 Fee Schedule City Administrator Osberg noted the Council is being asked to approve the 2015 Fee Schedule establishing the fees for various City services, supplies and materials. Osberg gave a summary of the notable proposed changes for 2015. Assistant Finance Director Feldman was available for questions. The Council discussed the 2015 Fee Schedule. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Tilley seconded a motion to close the public hearing and adopt a resolution approving the 2015 Fee Schedule establishing fees for various City services, supplies and materials. Aye: 5 Nay: 0 Variance — Joe & Barbara Miller — 3600 Sawgrass Trail South City Administrator Osberg noted the Council is being asked to approve a variance of 5' to the required 25' structure setback from a wetland buffer. A letter of support for the proposed improvements has been received. City Planner Ridley gave a staff report. Morgan Jenkins, Architect with Residential Design LLC, was available for questions. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve a Variance of 5' to the required 25' structure setback from a wetland buffer for property located at 3600 Sawgrass Trail south, subject to the following conditions: Aye: 5 Nay: 0 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the Council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. 2. This Variance applies only to the porch addition as illustrated on the Site Plan received November 17, 2014. 3. The proposed addition shall be architecturally compatible with the existing structure. 4. The proposed addition shall be constructed consistent with the approved Site Plan and a Building Permit shall be obtained prior to construction. City Council Meeting Minutes December 16, 2014 4 page Project 1159 - Duckwood Drive Street Improvements Public Works Director Matthys introduced the item noting as part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. Assistant City Engineer Nelson gave a staff report noting Project 1159 provided for the street improvements of Duckwood Drive, a collector street between Denmark Avenue and Lexington Avenue in central Eagan. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1159 (Duckwood Drive — Denmark Avenue to Lexington Avenue — Street Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 5 Nay: 0 Project 1141- Elrene Road Street Improvements Project 1167 - Thomas Lake Road Street Improvements Project 1170— Wilderness Run Road Street Improvements Assistant City Engineer Nelson gave staff reports and presentations on the following street improvements: Project 1141— Elrene Road, Project 1167 —Thomas Lake Road, and Project 1170 - Wilderness Run Road. Mayor Maguire opened the public hearings on street improvements for Project 1141, Elrene Road; Project 1167, Thomas Lake Road and Project 1170, Wilderness Run Road. There being no public comment, he turned the discussion back to the Council. Councilmember Tilley moved, Councilmember Bakken seconded a motion to approve Project 1141 ( Elrene Road, Yankee Doodle Road to 200 feet south of Trails End Road — Street Improvements), Project 1167 (Thomas Lake Road — Cliff Road to Diffley Road — Street Improvements), Project 1170 (Wilderness Run Road — Pilot Knob Road to Capricorn Court — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 Project 1174 — Yankee Doodle Road /Promenade Avenue/ O'Leary Lane Intersection Improvements City Administrator Osberg noted on September 16, 2014, the Council directed staff to prepare a feasibility report considering the intersection improvements at Yankee Doodle Road /Promenade Avenue and Yankee Doodle Road /O'Leary Lane for the 2015 construction season. Public Works Director Matthys provided the history and background of the project, including the 2007 Yankee Doodle Road Corridor Study recommendations accepted by the City and County. Matthys noted an informational meeting was held on December 91" for the adjacent property owners and tenants to discuss the proposed improvements. All property owners that attended indicated their opposition to the median closure at O'Leary Lane. They feel a 3/ intersection City Council Meeting Minutes December 16, 2014 5 page (allowing left turns from westbound Yankee Doodle Road onto O'Leary Lane) would provide adequate access for the area. Tom Sohrweide, SEH Project Manager, presented the feasibility report and was available for questions. Kristi Sebastian, Traffic Engineer for Dakota County, was available for questions. Sebastian noted when looking at the request for a % intersection (allowing left turns from westbound Yankee Doodle Road onto O'Leary Lane) the County will need to look at the operation, safety, mobility, and accessibility pieces again and bring those findings back to a future Council meeting. Mayor Maguire opened the public hearing. The following people addressed the City Council with their opposition to the median closure (right -in /right -out only) at O'Leary Lane: Clint Racine - owner of Culvers, Michael Shiftski - Senior Real Estate Manager with Ashland (Valvoline), Carol Elstad — representative of Elder Doyle LLC (Eagan Counseling Clinic), and Chad Sandey — property manager with MFC Properties Corporation. As a compromise, the presenters asked the Council to consider a 3/ intersection (allowing left turns from westbound Yankee Doddle Road onto O'Leary Lane). There being no further public comment, Mayor Maguire turned the discussion back to the Council. The Council discussed the Yankee Doodle Road /Promenade Avenue /O'Leary intersection improvements. After further discussion it was the consensus of the Council to direct staff to modify the feasibility report to incorporate or to further consider the 3/ intersection design at O'Leary Lane and bring back those recommendations to a future Council meeting. Councilmember Hansen moved, Councilmember Fields seconded the motion to continue the Public Hearing on Project 1174 (Yankee Doodle Road /Promenade Avenue /O'Leary Lane — Intersection Improvements) to the January 20, 2015 City Council meeting. Aye: 5 Nay: 0 OLD BUSINESS Approve 2015 General Fund Budget and Property Tax Levy City Administrator Osberg noted the State requires cities over 2,500 in population to hold a public hearing on their proposed budget and tax levy for next year. The public hearing was held on December 2nd and closed by the City Council. At that meeting, a presentation of the General Fund budget and Property Tax Levy was provided. Osberg noted another piece of community outreach that is still playing on Cable TV is the Virtual Budget Connect that was conducted on Monday, November 17. On December 2, the City Council set December 16, 2014, for the 2015 General Fund budget and general Tax Levy consideration. The Council is being asked to approve the proposed General Fund budget at $31,236,900 and the proposed 2015 property tax levy at $30,221,113. Director of Finance Pepper was available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Fields seconded the motion to approve the General fund budget of $31,236,900 and approve a resolution adopting the final 2015 general levy of $30,221,133. Aye:5 Nay :0 City Council Meeting Minutes December 16, 2014 6 page NEW BUSINESS There were no new business items to be heard. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative /intergovernmental affairs update to be heard. ADMINISTRATIVE AGENDA CITY COUNCIL Mayor Maguire congratulated Ed Nelson, a volunteer for E -TV, on his new position with 3M. He also noted at the Council Holiday Party, 129 pounds of food was collected along with over $600 cash contributions to The Open Door. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 8:00 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk Agenda Information Memo January 6, 2015 Eagan City Council Meeting C� I� I &14 0 r tAC 1 1 0, [ 7_1 B. Personnel items Item 1 Action to be Considered: Approve the elimination of the 40 hour vacant Receptionist /Clerical Technician III at Central Services and replace with 30 hours allocated to Public Works operational duties and 10 hours allocated to Central Maintenance clerical support. Approve a corresponding budget adjustment of $15,500. Facts: ➢ Public Works is in need of additional technical and operational assistance. Staff proposes reclassifying 30 of the 40 hours to a new position supporting Public Works /Streets Division. The position would report to the Transportation Operations Engineer. ➢ The other 10 hours would be allocated to support receptionist and clerical needs of Central Maintenance, reporting to the Administrative Supervisor. ➢ This vacancy was created with the resignation /retirement of Ms. Widstrom recognized by the City Council at the November 18, 2014 meeting. ➢ This re- design was reviewed with the budget team. The 2015 budget is proposed to be revised to reflect the $15,500 increase (to be funded via contingency). Attachments: (0) Item 2 Action to be Considered: Approve a budget adjustment of $3,100 to reflect an increase in the amount of hours the Fire Prevention Specialist will work in 2015. Facts: ➢ On December 2, 2014 the City Council approved increasing the Fire Prevention Specialist hours of work from 20 hours per week to 32 hours per week effective on or about January 1, 2015. ➢ The 2015 budget is proposed to be revised to reflect the $3,100 increase (to be funded via contingency). Attachments: (0) Item 3 Action to be Considered: Accept the resignation of Tom Streefland, Mechanic Shop & Equipment Supervisor, and authorize hiring his replacement. Facts: ➢ Mr. Streefland submitted his resignation effective January 30, 2015. ➢ He is retiring after 28+ years of service. Attachments: (0) Item 4 Action to be considered: Approve the Parks & Recreation Compensation for 2015 as follows: Facts: ➢ The plan will reflect a 1% increase effective on or about January 1, 2015 with an additional 1% increase effective on or about April 2015. ➢ The plan reflects a minimum wage increase to 9.00 /hour effective August 1, 2015. ➢ The plan reflects the reclassifications of Preschool Instructors and Art House instructors. ➢ The funds necessary for these revisions have been incorporated into the 2015 budget. Attachments: (0) Item 5 Action to be considered: Approve the hiring of Tom Miklya, FT Regular Building Inspector and Peter Akmenkalns, FT Temporary Building Inspector. Facts: ➢ These two positions were approved through the 2015 budgeting process. ➢ The Temporary Building Inspector position will sunset December 31, 2015. Attachments: (0) Item 6 Action to be considered: Approve the reclassification of the Fire Administrative Assistant from Level 4 to Level 6 effective April 2015. Facts: ➢ The Fire Administrative Assistant position has evolved over the last two years. Duties and responsibilities that previously had been eliminated from the position were re- instated in order to provide a higher level of support to Fire Administration. This includes but is not limited to managing confidential personnel data and personal health information regarding the Fire Fighters. ➢ The proposed Level 6 is more closely aligned with other similar positions that provide administrative support to the director of a department. ➢ In order to reflect this change in the job classification, the budget would require an adjustment of $1200 for 2015. Attachments: (0) Item 7 Action to be Considered: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division I Job Title Andrusko, Aiden Parks & Recreation Rink Attendant Biermeier, Josh Parks & Recreation Rink Attendant Czaplewski, Chad Parks & Recreation Rink Attendant Dahlen, Joseph Parks & Recreation Rink Attendant Edwards, Heidi Parks & Recreation Rink Attendant Galatowitsch, Nikki Parks & Recreation Rink Attendant Immen, Will Parks & Recreation Rink Attendant Kalb, Connor Parks & Recreation Rink Attendant Krueger, Thomas Parks & Recreation Rink Attendant Kunik, Neal Parks & Recreation Rink Attendant Maim, Jacob Parks & Recreation Rink Attendant Rausch, Robert Parks & Recreation Rink Attendant Richard, Clara Parks & Recreation Rini<Attendant Richard, Emma Parks & Recreation Rink Attendant Richard, Walt Parks & Recreation Rink Attendant Russell, Christopher Parks & Recreation Rink Attendant Schoenecker, Justin Parks & Recreation Rink Attendant Schoenecker, Tom Parks & Recreation Rink Attendant Schuetz, Nicholas Parks & Recreation Rink Attendant Seivestra, Blake Parks & Recreation Rink Attendant Simpson, Noah Parks & Recreation Rini<Attendant Sorensen, Zachary Parks & Recreation Rini<Attendant St. Martin, Ben Parks & Recreation Rink Attendant Sturgeieski, Kevin Parks & Recreation Rini<Attendant Wall, Ryan Parks & Recreation Rink Attendant Warkel, Michael Parks & Recreation Rink Attendant Weldon, Brady Parks & Recreation Rink Attendant Wollin, Jordan Parks & Recreation Rink Attendant Wollin, Justin Parks & Recreation Rink Attendant Fjelstad, Jason Parks & Recreation Winter Sports Official O'Neil, Scott Parks & Recreation Winter Sports Official Wallace, Keith Parks & Recreation Winter Sports Official Seasonal Street Maintenance Hadden, Steve Streets Worker Agenda Information Memo January 6, 2015 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated December 12, and 19 as presented. Attachments: (2) CC -1 Check register dated December 12, 2014 CC -2 Check register dated December 19, 2014 Agenda Information Memo January 6, 2015, Eagan City Council Meeting [010 M 40119_1144 01 D. Adopt A Resolution Accepting A $1000 Donation From Wal -Mart Action To Be Considered: Adopt A Resolution Accepting A $1000 Donation From Wal -Mart, Which Will Be Used By The Eagan Police Department To Purchase Holiday Gifts For The Police Department's "Shop With A Cop" Program. Facts: ➢ The Wal -Mart store donated $1000 to the police department for the annual "Shop with a Cop" program. ➢ The idea behind the program is to connect with kids whose families have had contact with police or are in need of assistance. ➢ The program, which is a nationwide event, is intended to enhance the image of the police. ➢ The funds will be used during this year's "Shop with a Cop" event. ➢ Approving the resolution /accepting the donation will also authorize $1000 budget adjustment to line item 1104 -6477 in the police department's 2014 budget. Attachments: (1) CD -1 Resolution CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Wal -Mart WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, Wal -Mart has presented the Police Department with a donation in the amount of $1000.00 as reimbursement for "Shop with a Cop" program. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two- thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City; and an adjustment is made to line item # 1104 -6477 in the police department's 2014 budget; BE IT FURTHER RESOLVED, that the City sincerely thanks Wal -Mart for the gracious and generous donation. ADOPTED this 6th day of January, 2015. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: Agenda Information Memo January 6, 2015 Eagan City Council Meeting CONSENT AGENDA E. APPROVE a Professional Services Agreement with Mohagen Hansen Architectural Group for Services Associated with Old Town Hall Action To Be Considered: Approve a professional services agreement with Mohagen Hansen Architectural Group for services associated with Old Town Hall. Facts: ➢ On September 8, 2013, an arsonist set fire to the Old Town Hall building, causing substantial damage to the structure and contents. ➢ The building was winterized while options for preserving the structure were explored. ➢ On April 16, 2014 and July 1, 2014, the Council entered into professional services agreements with Mohagen I Hansen Architectural Group, in consultation with historic structure specialists MacDonald & Mack Architects, to develop options for restoring Old Town Hall. ➢ At the Council workshop on November 12, 2014, the Council provided direction to proceed with repairing and restoring Old Town Hall on its current site. ➢ On December 9, 2014, the Council identified the Community Investment Fund as the funding source, and directed the restoration to begin in 2015. ➢ The proposed professional services agreement with Mohagen I Hansen would authorize the firm to prepare plans and specifications for the Old Town Hall restoration project and to serve as the architect /project manager for the restoration work (in consultation with City staff). ➢ Alternate bid requests will be included to address the potential building /site features that could be considered if community fundraising proceeds are available. ➢ Once the plans and specifications for the project are prepared, the restoration project would be competitively bid per State law, with the intent to begin the restoration work in the spring /early summer of 2015. ➢ The architectural team is proposing a fee range (billed hourly) of $40,300 - $53,300 Attachments: (1) ➢ CE -1 Professional Services Agreement with Mohagen Hansen Architectural Group ➢ CE -2 Attachment A, Hourly Rate Schedule 11 December 31, 2014 Ms. Dianne Miller Assistant City Administrator City of Eagan City Hall 3830 Pilot Knob Road Eagan, MN 55122 Re: Professional Service Agreement Eagan Old Town Hall Renovation Project Mohagen I Hansen Project No. 14414.00YE Dear Dianne: Mohagen Hansen Architectural Group Mohagen I Hansen Architectural Group is pleased to submit this professional service agreement between City of Eagan (Client) and Mohagen I Hansen Architectural Group (Architect). This agreement outlines the requested scope of services to prepare construction documents for the Eagan Old Town Hall Renovation project located in Eagan, MN. The following proposal represents our understanding of the project scope and the associated fee. Upon review and approval of the outlined project scope, Mohagen I Hansen Architectural Group is prepared to execute the proposed services immediately. I. The Project City of Eagan Eagan Old Town Hall Renovation Project Eagan, Minnesota pr y Y' t �4 ��a%iX Y�ffi i i� 0 RI i It ..r2° �+''rfk% The Owner hereby authorizes the Architect to:► ho (X) Proceed with Original Scope of Services t ( ) Proceed with Additional Services o ( ) Proceed with Revised Scope of Services (X) Incur Reimbursable Expenses I1. Project Description Mohagen I Hansen and their team of design professionals and engineering consultants will prepare �! detailed drawings for open /public bidding for the renovation /restoration of the fire- damaged Old r Town Hall. The scope of work will be as defined in the budget summary presented to the City Council on November 12, 2014. The construction documents will include architectural, historic C K preservation, structural, civil, landscape and mechanical /electrical documents as required by code and for bidding purposes. Planning 1000 Twelve Oaks Center Drive Suite 200 Wayzata, MN 55391 Tel 952.426.7400 Fax 952.426,7440 i www.mohagenhansen.corn s City of Eagan Eagan Old Town Hall Renovation Project December 31, 2014 Page 2 of 6 III. Scope of Work The Architect and its team of design professionals will provide schematic level design scope confirmation, design development work, construction documents and construction administration services for the renovation project. Our proposed scope of work includes the following: A. Schematic Design: (3 -4 weeks duration) Working from the Schematic Level Study and field drawings, the Architect will perform additional research regarding specific building details, structural conditions, fire damage and restoration approaches that fit the level of restoration desired by the city. The Architect understands the restoration level to be a repair of the damaged areas to like condition, using materials that match the profile and appearance of the original building. The intent is not to do a full period restoration. Where complete replacement of existing materials is required due to extent of damage or due to the need to develop a uniform final appearance after correcting damaged work, the documents will reflect that. The team will also provide additional cost analysis of those items identified by the Client as "alternates" including year round HVAC systems, cedar roofing, and landscaping. The goal will be to eliminate as many alternates or questions as possible in this phase in order to minimize the scope of work in subsequent phases. Where directed by the Client, design alternates will be carried over to the DD and CD phases for inclusion in the final bid documents. Development of additional alternates may require additional fee. The design team will meet with the Client once during this phase to finalize the scope of work based on initial findings and to review other requirements of City departments (planning, engineering, parks, forester, etc). Graphics and other documentation will be prepared to help define the scope of work. Refinement to pricing information can be provided by outside contractors, as an additional service fee. Schematic Design Deliverables: 1. Scoping summary document and Narrative —written description of work not directly addressed in the drawings listed in item 2 above. 2. Schematic Design Plans —architectural plans with supporting documentation from structural, civil, landscape and mechanical /electrical disciplines as may be necessary. B. Design Development (4 to 5 weeks duration) Based on the Schematic Design work, the design team will continue developing detailed aspects of the work, including details for replacement materials, developing structural corrections and integrating landscape, civil and mechanical /electrical elements into the design. Documentation will include: • Building plans, elevations, sections, interior elevations • Structural drawings depicting repair and stabilization methods for the roof and exterior walls • Site- related plan drawings depicting re- grading and landscape enhancements in detail • Mechanical and Electrical drawings depicting the intended scope of work. • Smoke Abatement action plan The design team will meet with the Client twice to review progress, acquire feedback and direction on design and scoping issues, and to review details of the project with pertinent City departments. If desired, refinements to pricing information can be provided by outside contractors, as an additional service fee or as a service contracted directly by the City with the estimator. ® City of Eagan Eagan Old Town Hall Renovation Project December 31, 2014 Page 3 of 6 III. Scope of Work (continued) B. Design Development (continued) Design Development Deliverables 1. Design Development documents 2. Project drawings from each of the design disciplines 3. Project scope narrative and limited specifications C. Construction Documents (5 weeks duration) The design team will prepare final construction documents based on the approved Design Development documents, and will prepare the documents on the assumption that an open /public bidding of the work will be required. Construction Documents will include the following: • Cover Sheet — schedule of drawings, general notes, code summary, location map • General information, schedules, legends and types • Specifications (on the drawings) • Demolition and Stabilization Plan • Floor Plan/ Ceiling Plan/ Roof Plan • Exterior Elevations • Building and Wall Sections • Interior Elevations • Exterior and Interior Details • Supporting Structural Drawings (foundation, floor, roof and wall framing, details) • Supporting Civil and Landscape Drawings • Supporting Mechanical and Electrical Engineering Drawings • Smoke Abatement Documentation Construction Document Deliverables 1. Signed construction documents for use in bidding and permitting 2. Supporting documents for energy calculations, special inspections and similar items, as required by code. 3. Note that all will be provided in a digital format only. D. Bidding /Construction Administration (18 weeks), The Construction Administration Phase will include architectural project management services through the entire Construction Phase. The project scope assumes the following services: • Aid Client in pre - qualifying bidders for pertinent scopes of work. • Host a pre -bid meeting and site visit to aid bidders in project understanding. • Provide assistance to the Client, as well as answer contractor questions, during bidding phase. • Approval of shop drawings and submittals associated with work identified in the construction documents. • Prepare and issue Supplemental Instructions (SI) and Request for Information (RFI's) for contractor clarifications. ® City of Eagan Eagan Old Town Hall Renovation Project December 31, 2014 Page 4 of 6 III. Scope of Work (continued) E. Bidding/Construction Administration (continued) • The fee assumes two (2) site visits per month for four (4) months during the Construction Phase. • Review and approval of Payment Application forms. • Attend one (1) punch list meeting at the completion of the Construction Phase and prepare a punch list document for distribution to the contractor. • The execution of Client- required change directives will be executed as an additional service and billed hourly according to the enclosed rate schedule. Construction Administration Deliverables 1. Construction Meeting Minutes 2. Final Punch List Walk Through 3. Documentation of Final Punch List IV. Project Assumptions 1. All Owner reviews and approvals for the project will be completed by a defined project core team which will consist of the following team members: • Dave Osberg, City Manager • Dianne Miller, Assistant City Manager • Additional Designated Staff and Historical Society Representatives • Mark L. Hansen, Mohagen I Hansen Architectural Group • Steve Oliver, Mohagen I Hansen Architectural Group • Stuart MacDonald, MacDonald & Mack Architects, LTD. 2. All design meetings will include the project core team as well as the necessary Client representatives to ensure the complete and timely exchange of information throughout the design process. 3. Once the core project team has determined the appropriate design expectations, Mohagen I Hansen will design this facility to meet that level of design quality. Any cost increases above Owner's budget allocation will not be the responsibility of Mohagen I Hansen. Any additional design work required to reduce the overall project costs shall be executed as an additional service and billed hourly based on the enclosed rate schedule. 4. The scope of work outlined herein includes up to a total of five (5) design team meetings during the execution of the design work. 5. All detailed construction cost estimates will be completed by the Client's selected contractor or cost estimator. The Architect will aid in providing information to aid in the effort. 6. Attendance at weekly construction meetings, if required, will be executed as an additional service, billed hourly based on the enclosed rate schedule. 7. If required, the Client will provide an existing boundary and topographic survey in a timely manner and the Architect shall be able to rely upon that information in the preparation of city submittal and construction documents. 8. Smoke abatement assessment, planning and estimating will be executed outside this contract in an agreement directly between the City of Eagan and the preferred smoke abatement contractor. The Architect will aid the Client in procuring such services. ■ City of Eagan Eagan Old Town Hall Renovation Project December 31, 2014 Page 5 of 6 V. Estimated Compensation The following outlines the hourly, not -to- exceed estimated fee required for the Scope of Services detailed in the previous section. Compensation for the work as outlined above shall be billed on an hourly basis according to the hourly rate schedule (refer to Attachment A). Design Discipline Estimated Fee Range Architectural — Project Manager $ 8,500 — 12,500 Architectural — Historic Consultant $19,500 — 22,100 Structural $ 4,000 — 5,200 Civil $ 1,800 — 3,000 Landscape $ 1,500 — 2,500 Mechanical $ 1,500 — 2,500 Electrical $ 1,500 — 2,500 Smoke Abatement Consulting $ 0 Executed direct to City Subtotal $ 38,300 — 50,300 Reimbursable Expenses $ 2,000 - 3,000 TOTAL ESTIMATED FEE $ 40,300 — 53,300 General Note: The above outlined fee ranges are preliminary estimates based on the proposed scope of services, and will require verification by the project disciplines once the Old Town Hall project has been opened up for further detailed field verification. Mohagen I Hansen recommends proceeding on an hourly basis through the Design Development Phase in order to finalize the scope of work based on the final field verification and required preservation and repairs. VI. Estimated Hourly Rate Schedule and Reimbursable Expenses Please refer to Attachment A. VII. Payment Invoices will be submitted on a monthly basis. Support documentation for expenses is available upon request. Payment shall be received by the Architect within forty -five (45) days of the dated invoice. Unpaid invoices will incur a finance charge of 18% annually after sixty (60) days on the full unpaid invoice amount. VIII. Time Schedule Mohagen I Hansen is available to begin work immediately upon notification, and we will complete the outlined Scope of Services within a mutually agreed upon schedule unless modified in writing by Client and Architect. The following milestone dates are reflected in the durations provided for each phase: • Notice to Proceed: January 20, 2015 • Scope Verification: February 16, 2015 • Issue Construction Documents: March 31, 2015 • Bids Due: April 21, 2015 • Construction Mobilization: May 1, 2015 • Construction Complete: August 31, 2015 City of Eagan Eagan Old Town Hall Renovation Project December 31, 2014 Page 6 of 6 IX. Existing Conditions The Owner agrees to provide existing condition documentation (survey) in a timely fashion and the Architect shall be allowed to rely upon those documents for accurate up -to -date information. Should additional field verification regarding the base documentation be required, the Architect will execute the work as an additional service and bill hourly according to the enclosed rate schedule. If you agree with the terms and conditions as described above, please so indicate by providing your signature on the space below. Please execute one copy of this agreement and return it to Mohagen I Hansen and keep the other copy for your records. If you should have any questions or require additional information, please feel free to contact me at 952.426.7400. Best regards, Mohagen I Hansen Architectural Group kn�ry Mark L. Hansen, AIA, NCARB, LEED AP BD +C Principal Copy: Steve Oliver, Mohagen I Hansen Architectural Group Attachment A: 2015 Hourly Rate Schedule Approved By: City of Eagan Name: Mayor Michael Maguire Signature: Title: Mayor — City of Eagan Date: Mohagen I Hansen Architectural Group Name: Mark L. Hansen, AIA, NCARB, LEED AP BD +C Signature: AAA" Title: Principal Date: December 31, 2014 M: \ marketing \ Proposal \2014 \ Governnient \ City of Eagan_Old Town Hall \ Contract \ 14414_PSA_Eagan_ Old_ Town_ Hall _Renovation_010615- Revised.docx Mohagen Hansen Architectural Group Attachment A: 2014 Hourly Rate Schedule The following rate schedule outlines the hourly rates by billing category for the staff at Mohagen I Hansen. Actual hourly rates will be based on the specific billing category of the individual working on the project. Hourly rates are subject to revision based on periodic staff reviews and compensation adjustments. Billing Category Hourly Rate Principal $180.00 Director of Interior Design 155.00 Senior Project Manager, Level III 152.00 Project Manager, Level 11 145.00 Project Manager, Level l 135.00 Senior Project Architect, Level 111 125.00 Project Architect, Level 11 110.00 Architect, Level l 102.00 Senior Designer, Level 1I1 137.00 Designer, Level 11 99.00 Designer, Level l 80.00 Senior Interior Designer, Level 111 120.00 Interior Designer, Level 1I 93.00 Interior Designer, Level 1 75.00 CADD Technician: Level 11I 110.00 CADD Technician: Level 11 95.00 CADD Technician: Level l 85.00 Marketing /Accounting 85.00 Design Intern 65.00 Administrative 65.00 VII. Reimbursable Expenses Reimbursable expenses will be billed as incurred. Out -of- pocket expenses, should they be required, will be reimbursed at the rate of 1.10 times the cost to Mohagen I Hansen for project coordination. Reimbursable expenses include, but are not limited to the following: Printing: Cost for copies of drawings, specifications, reports, cost estimates and other documents furnished or prepared in connection with this work, as required for communication with the Client, or other consultants. Communication: Cost of postage and shipping expenses. Cost of long distance telephone and fax charges. Cost of models, special renderings, promotional photography, special process printing, special equipment, maps, and documents. Transportation: Cost of commercial carrier and public transportation, lodging, meals, car rental, parking, and any other project related out -of- pocket expenses. Cost of private automobile travel at a rate of $0.56 per mile. Long distance travel and expenses are subject to Client approval prior to execution. M: � marketing � Proposal k 2014 Format � 2014_Est_Hourly_ Rate_ Schedule_and_Mileage_Rate_31114 � 2014_Est_Hourly_ Rate_ Schedule _and_Mileage_Rate_030414•doc Agenda Information Memo January 6, 2015 Eagan City Council Meeting CONSENT AGENDA F. Contract 14 -08, TH 55 / TH 149 Traffic Signal Material and Equipment Action To Be Considered: Approve the final payment for Contract 14 -08 (TH 55 / TH 149 — Traffic Signal Material and Equipment) to Millerbernd Manufacturing Co. and accept the materials and equipment for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 14 -08 provides for the advance purchase of signal mast arms, poles, and luminaires for the TH 55 / TH 149 Roadway Safety and Capacity Upgrade. Significant lead time was required to fabricate the traffic signal materials in order to have the traffic signal improvements installed on schedule with the remainder of the proposed project improvements under Contract 14 -04. ➢ On February 18, 2014, the Council approved the plans and authorized the advertisement for solicitation of competitive bids for Contract 14 -08. ➢ On March 18, 2014, the City Council awarded the contract to Millerbernd Manufacturing Co., for the base bid amount of $182,374.00. ➢ The materials and equipment have been delivered, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo January 6, 2015 Eagan City Council Meeting CONSENT AGENDA G. Contract 14 -04, TH 55 /TH 149 Safety and Capacity Improvements Action To Be Considered: Approve Change Order No. 5 to Contract 14 -04 (TH 55/149 Safety and Capacity Improvements) and authorize the Mayor and City Clerk to execute all related documents. Facts: ➢ The City of Eagan is the lead agency in partnership with the Minnesota Department of Transportation for Contract 14 -04 which provides transportation, safety and capacity improvements to Trunk Highway (TH) 55 and TH 149. The improvements include grading, bituminous surfacing, drainage, utilities, retaining wall, signals and ADA improvements of state highways. ➢ Change Order No. 5 provides for the following: o Administrative adjustment of the contract for the Temporary Signal System at TH 55 /1-one Oak Road in order for the improvement to be eligible for payment by the proper funding sources. ➢ Change Order No. 5 does not affect the amount of the contract. ➢ This Change Order has been reviewed by the Public Works Department (Engineering Division) and the change order is in order for favorable Council action. Attachments: (0) Agenda Information Memo January 6, 2015, Eagan City Council Meeting CONSENT AGENDA H. Approve Premise Permit for the South Robert Street Business Association to conduct lawful gambling at Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200 Action To Be Considered: To adopt a resolution approving a Premise Permit for the South Robert Street Business Association to conduct lawful gambling at Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200 Facts: ➢ Timothy Nowak, Gambling Manager of the South Robert Street Business Association, has applied for a premise permit to conduct a pull -tab, electronic pull -tab, and electronic bingo operation at Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200. ➢ The Police Department conducted a background investigation of the gambling manager and found no reason to deny the application. Attachments: (1) CH -1 Resolution RESOLUTION NO. _ CITY OF EAGAN PREMISE PERMIT FOR THE SOUTH ROBERT STREET BUSINESS ASSOCIATION TO CONDUCT PULL -TABS, ELECTRONIC PULL -TABS, AND ELECTRONIC BINGO AT BLUE STONE STEAK AND SEAFOOD WHERAS, the South Robert Street Business Association has applied for a premise permit for a pull -tab, electronic pull -tab, and electronic bingo operation Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the South Robert Street Business Association application for a premise permit at Blue Stone Steals and Seafood, 2864 Highway 55, Suite 200. Motion by: Seconded by: Those in favor: Those against: Date: January 6, 2015 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 6th day of January, 2015. City Clerk Agenda Information Memo January 6, 2015 Eagan City Council Meeting Extension of Conditional Use Permit and Variance Approvals (Spectrum Business Park) — Spectrum Business Group, LLC Action To Be Considered: To approve a one -year extension of the Conditional Use Permit and Variance approvals for property legally described as Lot 1, Block 1, Spectrum Business Park in the NW % of Section 2. Required Vote For Approval: Majority of Councilmembers present Facts: ➢ The City Council approved the Conditional Use Permit and Variances on February 4, 2008 to accommodate a 21,000 SF office building with shared parking and reduced parking stalls. ➢ Extensions have been requested each year with the current extension expiring on February 4, 2015. ➢ The applicant, Spectrum Development Group, LLC is requesting an extension due to the current real estate market. ➢ This request would extend the approvals until February 4, 2016, allowing additional time for the applicant to develop the property. Attachments: (2) CI -1 Location Map CI -2 Letter from Spectrum Development Group i Eagan Boundary Park Aron Area Location Map Park Parcel FM U Building Footprint } �i 00. © � oWLOWIIAN RO $�pry�rN44r s •,nmN'. "D/'1 _ n p Ao44w. RES! 1. l_. t I 8 E l4` • v Tp rRUKKi 9 �t 1000 0 1000 2000 Feel Development /Developer° Spectrum Business Park Application: Conditional Use Permit Case No.: 02- CU- 15 -12 -07 N Cityof Eap THIS MAP IS INTENDED FOR REFERENCE USE ONLY w $ The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S Community Dovelopment Department not responsible for errors or omissions. CPECTRUM AM DEVELOPMENT GROUP, L.L.C. December 03, 2014 Mayor Mike McGuire Paul Bakken, Councilmember Gary Hansen, Councilmember Cyndee Fields, Councilmember Meg Tilley, Councilmember 3830 Pilot Knob Road Eagan, Minnesota 55122 RE: Extension of Conditional Use Permit, Variance to Allow 9 x 19 ft parking spaces and the Variance from the required 20 ft setback from Blue Gentian Road and TH 55. Lot 1, Block 1 Spectrum Business Park Class A Office Building Dear Mayor and Councilmembers: Spectrum Development Group, LLC respectfully requests a one year extension to its Conditional Use Permit and the above referenced variances on Lot 1, Block 1 Spectrum Business Park. Spectrum is requesting a one year extension as a result of the unstable real estate market and economy. We do believe that when we are able to develop this property, it will be a welcome addition to the City of Eagan and to the Spectrum Business Park. If you have any questions, please feel free to contact me. Thank you for your consideration. Sincerel , S Richard V. Morphew President Cc: Planning Department 1000 Blue Gentian Road • Suite 135 • Eagan, MN 55121 651.675.0500 • Fax 651.675.2290 Agenda Information Memo January 6, 2015, Eagan City Council Meeting CONSENT AGENDA J. Approve Kennel License Renewal with Conditions for Angel's Pet Sanctuary, 4940 Dodd Road Action To Be Considered: To approve a resolution renewing a kennel license with conditions for Angel's Pet Sanctuary, 4940 Dodd Road. Facts: ➢ Margaret MacRae, owner of Angel's Pet Sanctuary, currently holds a Conditional Use Permit and Kennel License to house 22 dogs, 25 cats and 12 rabbits at 4940 Dodd Road. ➢ Angel's Pet Sanctuary is run as a shelter for animals without permanent homes. It is located in an agriculturally zoned area and is not a commercial kennel. City Code Section 6.38 requires a kennel license for any location wherein a total of four or more dogs, cats, ferrets, or rabbits over six month of age are kept. ➢ Annual Kennel License renewals are typically approved administratively by the City Clerk after the licensee submits a renewal application and passes an inspection. Upon inspection of Angel's Pet Sanctuary, the City discovered issues that preclude the City Clerk from administratively approving the license. ➢ To provide the licensee with time to remedy the identified issues, the proposed resolution approves the license, with the condition that the licensee corrects the noted issues and successfully passes an inspection by April 4, 2015. City staff have discussed the issues with the licensee. ➢ If the identified issues have not been corrected by April 4, 2015, then the kennel license will expire. Attachments: (1) CJ -1 Resolution RESOLUTION NO. CITY OF EAGAN APPROVE KENNEL LICENSE WITH CONDITIONS ANGEL'S PET SANCTUARY, 4940 DODD ROAD WHEREAS, City Code Chapter 6.38 requires a kennel license for any place, building, tract of land, abode or vehicle, wherein or whereon a total of four or more dogs, cats, ferrets, or rabbits or a combination thereof, over six months of age are kept, kept for sale, or boarded; and WHERAS, City Code Chapter 6.38 Subd. 4 states the City Clerk may issue a kennel license provided a conditional use permit has been approved for the operation of the proposed kennel premises; and WHEREAS, City Code Chapter 6.38 Subd. 4 further states the City Cleric shall deny a license on the following grounds: A. No license shall be issued to a person or the operation of a kennel in a zoning district where such operation is not permitted or otherwise allowed under the zoning chapter of the City Code. B. The licensee has had prior violations of the conditional use permit governing the operation of the kennel. C. The licensee violated state or federal laws governing the care, treatment, or shelter of animals within the preceding five years. D. The applicant does not have proper or suitable facilities for the shelter or harboring of the animals proposed to be kept under the license.; and WHEREAS, City Code Chapter 6.08 states, "Notwithstanding any provision of law to the contrary, the council may, upon a finding of the necessity therefor, place such conditions and restrictions upon a license as it, in its discretion, may deem reasonable and justified. "; and WHEREAS, Angel's Pet Sanctuary, owned by Margaret MacRae, holds a kennel license expiring December 31, 2014, for a non - commercial kennel operated at 4940 Dodd Road; and WHEREAS, Angel's Pet Sanctuary applied fora renewal of its kennel license and was inspected on December 18, 2014, and it was determined during the course of the inspection the licensed facility in areas where dogs are kept and housed did not meet requirements of City Code Chapter 6.38 Subd. 4.D: Flooring material must be constructed of non - absorbent material and the floors must be clean, sanitary and in good repair. The hallway floor is wood and is soaked and stained with urine. When walking on it the inspector's shoes stuck to the floor. The middle of the floors and hallways are relatively clean, but along base molding and in corners and doorways there is a hard accumulation of dirt, hair, and possibly feces and urine. In the upstairs hallway some tiles have been stapled down and others are curling up. The walls and ceilings must be clean, sanitary and in good repair. Several dogs are kept in the attached heated garage which has what appears to be several years of accumulated dust on items and fixtures. In the main area where most of the dogs are kept, there is dirt on the walls or there is sheetrock missing from the walls where the dogs have been scratching at it. Animal housing is expected to be of metal, glass, durable plastic or other durable material. The floors and walls are constructed of wood and sheetrock, which is not a durable material. The rooms should be mechanically ventilated for air exchange. The whole house smells and needs more ventilation for the number of animals that are kept there. NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approves the 2015 license renewal for Angel's Pet Sanctuary subject to the condition that the licensee remedies the issues noted above to the satisfaction of the City and passes an inspection by City personnel by April 4, 2015. BE IT FURTHER RESOLVED that if the licensee fails to remedy the issues noted above, the kennel license for Angel's Pet Sanctuary, 4940 Dodd Road, shall expire on April 4, 2015. Motion by: Seconded by: Those in favor: Those against: Date: January 6, 2015 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 6 I day of January, 2015. City Clerk Agenda Information Memo January 6, 2015, Eagan City Council Meeting CONSENT AGENDA K. Approve Extension of Original Artwork Agreement and Copyright Use Agreement Action To Be Considered: To approve an extension of the original artwork agreement for the donation of a painting depicting the 1914 Town Hall, created by artist Larry Landis and approve the extension to the limited use copyright agreement allowing the Eagan Historical Society to reproduce and sell said artwork from December 31, 2014 to June 1, 2015 . Facts: ➢ Artist Larry Landis has created an original painting depicting the 1914 Town Hall. ➢ By this agreement the artist grants the City of Eagan a Limited Use Copyright to allow the City of Eagan /Eagan Historical Society to order and sell prints of said artwork without prior written approval with proceeds to benefit the Eagan Historical Society, for the period from December 31, 2014 to June 1, 2015. Attachments: (1) CK -1 Agreement AIV EDI� Studio Extended Copyright Use Agreement Between Artist and Client Catalog number and name of artwork: # 97, `Old Eagan Town Hall', 6 -27 -2014. 1. Agreement: This is an agreement between Robert Lawrence Landis ( "the artist ") and the City of Eagan Minnesota ( "the client ") for the copyright use terms of said artwork to the City of Eagan Minnesota. All rights and liabilities of either party shall be governed by this agreement. 2. Copyright Terms: Artist reserves the common -law copyright to all works given and /or donated to the client that are created by the artist, including all reproduction rights and the right to claim statutory copyright. The client may order and sell prints of the artwork without the prior written approval of the artist for the purpose of fund raising by the client for its Historical Society from December 31, 2014 to December 31, 2015. The permission period can be extended after a sales review by the client and artist. The artist may also sell limited edition prints outside of and not associated with the fund raiser during this time period or an extended time period. 3. Pee and schedule of payment: During the time period in item 2 and only associated with the clients fund raising for its Historical Society: 1. The artist, if requested, will help the client prepare prints for packaging and display of catalog 497 artwork, and will charge a fee only to recover costs by the artist for this task. 2. The client will pay for all printing costs, set the selling price, determine sizes, type of prints to sell, the quantity to offer for sale and retain all profit of sales for Catalog #97 prints. Page 1 Stud 10 Extended Copyright Use Agreement Between Artist and Client Catalog number and name of artwork; # 97, `Old Eagan Town. Hall', 6- 27- 2014. of the //—,s -. o? 0/ v Signature of the client, Mayor Data Signature of the client, City Clerk Date Page 2 Agenda Information Memo January 6, 2015 City Council Meeting CONSENT AGENDA L. Approve A Resolution To Accept A Grant From The Metropolitan Regional Arts Council In The Amount Of $5,000 For A Community Arts Grant. Action To Be Considered: To approve a resolution to accept a grant from the Metropolitan Regional Arts Council in the amount of $5,000 for a Community Arts Grant. Facts: ➢ At their September 2, 2014 meeting the City Council approved the submission of an application for a Community Arts Grant to fund arts programming throughout the community. ➢ The City of Eagan was notified that they were awarded a grant of $5,000, which will be matched with 25% in cash. ➢ The grant funding will support the following activities: • Guest artist series to give participants learning opportunities in new art forms or access to new teaching artists; • Harvest of Art event. Activities to include public Raku firing, Harvest of Art exhibit, hands on art activities, and entertainment; • Workshops and gathering opportunities for working artists living in our community. • Programming and promotion will take place from January through December, 2015. The cash match is included in the 2015 budget through program fees. Additionally, staff salaries for project management of the program are included in the cash match. Attachments: (1) CL -1 Resolution CITY OF EAGAN RESOLUTION TO APPROVE A RESOLUTION TO ACCEPT A GRANT FROM THE METROPOLITAN REGIONAL ARTS COUNCIL IN THE AMOUNT OF $5,000 FOR ART PROGRAMMING IN THE COMMUNITY. WHEREAS, Eagan Parks and Recreation applied for a grant from Metropolitan Regional Arts Council for art programming in the community; and WHEREAS, at their September 2, 2014 meeting the City Council approved the submission of an application for a Community Arts Grant, and WHEREAS, the City of Eagan was notified that they were awarded a grant of $5,000, which will be matched with 25% in cash, and NOW, THEREFORE, BE IT RESOLVED that the Eagan City Council does hereby accept the Community Arts Grant of $5,000 from the Metropolitan Regional Arts Council for arts programming in the community. Motion made by: Seconded by: Those in favor: Those against: Dated: CITY OF EAGAN CITY COUNCIL By: Mayor Attest: City Clerk CERTIFICATION I, Christina M.Scipioni, City Cleric for the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 6t" day of January, 2015. City Cleric Agenda Information Memo January 6, 2015, Eagan City Council Meeting CONSENT AGENDA M. Approve Renewal of On -Sale 3.2 Percent Malt Liquor (Beer) and Wine License for J & R Group Inc. doing business as Italian Pie Shoppe & Winery Action To Be Considered: To approve the renewal of an On -Sale 3.2 Percent Malt Liquor (Beer) and Wine License for J & R Group Inc. doing business as Italian Pie Shoppe & Winery Facts: ➢ On December 2 the City Council passed a resolution granting authority to the City Clerk to issue alcohol license renewals, provided the licensees' paperwork was received by close of business on December 31, 2014. ➢ J & R Group Inc.'s insurance company submitted the required certificate of insurance on January 2, 2015. Because the City Clerk's authority to issue renewal licenses had expired, the renewal must be approved by the City Council. Attachments: (0) Agenda Information Memo January 6, 2015, Eagan City Council Meeting PUBLIC HEARING A. Project 1162, Mallard Park 3rd & 4t" Additions Street Improvements Action To Be Considered: Approve Project 1162 (Mallard Park 3rd & 4t" Additions — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Mallard Park 3rd & 4 t Additions, located south of Diffley Road and east of 1 -35E in central Eagan. ➢ A structural mill and overlay of the streets in these neighborhoods is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015 -2019. ➢ On December 2, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, January 6, 2015. ➢ An informational neighborhood meeting was held with the adjacent property owners to discuss the proposed improvements. Of the 125 properties proposed to be assessed under the improvement, 1 person representing one single family home attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (2) PHA -1 Feasibility Report PHA -2 Neighborhood Meeting Minutes City of Eap Memo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 6, 2015 Re: Mallard Park 3rd & 4th Addition Street Revitalization City Project No.: 1162 Attached is the feasibility report for the Mallard Park 3rd & 4th Addition Street Revitalization, City Project No. 1162. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. Reviewed By: Department of Public Works Reviewed y: Finance D, p. rtment 1 hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. /1 A / { Aaron Nelson Date: 1 Reg. No. 45795 Date: i 1 219 A _. Date: l a t h 1 TABLE OF CONTENTS ExecutiveSurnnxary. .... ............................................................................................... I |ntroducMnn/H\StorV ......... ................................................................... ......................... 2 Scope.......................................................................................................................... .3 ..................................... ............................................................... J0 CostEstimate ............................. ............ ........ ................................. ........................... ,7 ProjectSchedule .................................. ..................................................................... .20 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures l Location Map - 2 Street Improvement/Assessment Area Map ' 3 Typical Section — Mill &Overlay M".911TIMM-M M-T, Background . . .. ........ ...................... . ....... . .... . Mallard Park 3d & 01 52/100 Recommended Project Name Addition Project # 1162 Street Area 5,396 Sq, Yd. Street Length 7,045 Feet ® Adjustment/Replacement of: Scope Brant Circle Constructed 1978,1996 Canvasback Lane • Utility castings • Watergate valves Residential Lots Drake Drive Overlayed 1995 Streets Included Gadwell Court Crack Sealed - Pintail Court Seal Coated . ..... -- 1999,2007 Wood Duck Circle Woodgate Lane NW of Section 28 & Absolute Location NEY4of Section 29, Relative Location South of Diffley Road Township 27, Range 23 West of Johnny Cake Ridge Road • Roadway resurfacing (edge mill & PCI Rating 52/100 Recommended Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement $ 93,400 Curb Removal --- 13% gutter ® Adjustment/Replacement of: Scope $ 166,578 (34%) $ 328,122 (66%) • Sanitary/Storm sewer • Utility castings • Watergate valves Residential Lots 123 • Street signage Neighborhood Parks 2 • Fire hydrant improvements Cost Estimate/ Revenue Mallard Park 3r' & 4" Addition 1 Property ... ............ .... City Mill & Overlay w/ Signage $346,700 $166,578 $180,122 Repair Existing Concrete Curb & Gutter $ 93,400 - $ 93,400 Fire Hydrant Improvements $ 54,600 - $ 54,600 Total $494,700 $ 166,578 (34%) $ 328,122 (66%) Mallard Park 3r' & 4" Addition 1 January G, 2015 0 Introduction listor Pavement Management « As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate :maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 7,045 feet of residential streets in the Mallard Park 3rd & 4th Addition neighborhood in central Eagan has been identified for 2055 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1.978 and 1996, and the older streets were overlayed in 1995. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the19 and 20 year time frames, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan`s maintenance records indicate that the streets were seal coated in 1999 and 2007. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the Fife expectancy of the street section if not combined with the bituminous overlay proposed with this project. Mallard Park 3rd & 4th Addition 2 Infrastructure Review -The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles» and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right -of- way and easements such as street lights, utility boxes, and above ground storm water ponds /access, and pedestrian features were evaluated. The rehabilitation of City - maintained items is included in this project, if needed, q_i1_>ScoPe This project will provide resurfacing (edge mill and overlay) for approximately 7,045 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and /or replacement to sanitary /storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the NW N of Section 28, and the NE % of Section 29, lying South of Diffley Road, West of Johnny Cake Ridge Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement _ _ 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim Mallard Park 3 "r & 0' Addition 3 The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 52, which falls in the "Patch /Repair and /or overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed, Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Improvements Concrete curb & gutter a Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Mallard Park 3rd & Orr' Addition 4 Utility Adjustment /Replacement _ Sanitary /storrn sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter -turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city awned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Mallard Park 3r`' & 4t" Addition 5 Signage -Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 20.13). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The streets are relatively narrow at 28 to 32 feet wide, have low traffic volumes, limited access points, and a sidewalk is available along the west side of Johnny Cake Ridge Road, and Nighline Trail, to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. 1;­� Easement hermits All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. (�i��Feasibilitv and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that Mallard Park 3rd & 4th Addition 6 this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Mallard Park 3 "d & 4tn Addition Mill& Overlay.... .... ......................... ......... ___ .... ____ ......... a Repair Existing Concrete Curb & Gutter . ............................... a Fire Hydrant Improvements .................... ............................... Total............................................ ............................... $ 346,700 $ 93,400 54,600 JJ $ 494,700 t Assessments Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. A 5% credit is proposed for some of the streets in the neighborhood (Brant Circle, Gadwall Court, and Pintail Court) because the pavement condition has deteriorated 1 year prior to an anticipated 20 -year pavement life cycle (1/20 =5 %). The total credit for all properties is 97.8 %, and was determined by prorating the credit for each street as calculated below: [2,884' (19 year cl length) x 95°1 + 4,161' (20 year cl length) x 100 %] / 7,045' (total) 98.0% This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay- Low - Density Residential (R- 1,2,3) 50% 50% Neighborhood Park Parcels 50% 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant improvements - 100% Mallard Park P & 4t" Addition 7 Residential Lots —All residential lots (123 single family homes) as shown on Figure 2, having driveway access on to the :street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,334 / lot and is calculated as follows: Mill & Overlay - Residential Properties 0 13,610' Residential Frontage / 14,090' Total Frontage = 96.6% o $346,700 (Mill & Overlay Costs) x'50% x 96.6% x 98.0% = $164,107 (Total R -1 Assessment) o $163,772 / 123 lots = $1,334.20, rounded to $1,334 / single - family lot Mill & Overlay — Neighborhood Park Parcels — All neighborhood park properties (2 park parcels) adjacent to streets in the project area, as shown on Figure 2, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for residential streets, based on a standard 32 -foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $12.06 /Neighborhood Park F.F., and is calculated as follows: o $346,700 (Mill and Overlay Costs) / 14,090' (Total Frontage) = $24.61 / F.F. o $24.61/ F.F. x50% (assessment rate') x 98.0% =$.12.06/ Park F.F. The remaining frontage within the project area (273' or 1.9 %) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,334 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: ............................. ..... .... .......... ..._ _.. __ _ . __ ..._..M..._...... Principal f Year Interest / Year Cost / Year ....... ... VtYear $266 $62 1$328 __ 5 Year $266 i$11 $277 Bonds may be 'issued to finance the improvements. Mallard Park 3" & 0 Addition 8 Revenue Source A summary of revenue sources is listed below: The Major StreetFundVNUfinanmetheastnlatedstreetnelatad project deficit of$Z73,S2Z(62% of total street costs). The Combined Utility Fund will finance the estimated $54'68O fire hydrant improvement related costs for this street project. Th|sdtywjdolOyearfirehydrantstor nozzle modification progrannont|cipatesauna-time5cent/1,DOOga||onincneose|n2O15totheex|st|nQvvater utility rate. Project Cost Property Assessment City Contribution Mill and Overlay (Including Signage) $346,700 $166,578 $180,122 Repair Existing Curb & Gutter $ 93,400 $ 93,400 Fire Hydrant Improvements $ 54,600 $ 54,600 Totals $494,700 $166,578 328,122 The Major StreetFundVNUfinanmetheastnlatedstreetnelatad project deficit of$Z73,S2Z(62% of total street costs). The Combined Utility Fund will finance the estimated $54'68O fire hydrant improvement related costs for this street project. Th|sdtywjdolOyearfirehydrantstor nozzle modification progrannont|cipatesauna-time5cent/1,DOOga||onincneose|n2O15totheex|st|nQvvater utility rate. (;'--'�>Proiect Schedule Present Feasibility Report to City Council/ Informational Meet|ng—. ...................................................................... December 28,2O14 PublioHeahng............................ .............. .................... ............ ............. January G,ZO15 Approve Plans and Specifications ...........--,......... ... ....... February 17�2U15 BidDate ... ---- .................................. ....... . ...... .. ........ .. ........................ March ZG,2Ol5 AwardContract .................................................................................................. April 7,2Q15 Start Construction. . .............................. .... ---- ................................... .......... May l,2O15 Project [nnuo|etion...........--........--_..........—....—.---August,Z01S Final Cost Report— .......... .---- .................................................................. September, 2015 Final Assessment Hearing ....................................... .............................................. .FaK2O15 Mallard Park m m Addition Appendix A Preliminary Cost Estimate City Project 1162 Mallard Park 3rd & 4th Additions Item No. Item ' Unit -- ' Est Unit Price 'Qty Estimated Cost Part i - Bituminous Street Overlay _. Est 1- Estimated 2021..501 Mobilization LS $ 4,000.00 1 $ 4,000,00 2104.505 Remove Bituminous Pavement SY $ 10;00 50 $ 500.00 2232.501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 10000 $ 15,000.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 1,585 $ 4,755:00 2360:501. SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 3,375 $ 202,500.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 34 $ 4,420:00 2504.602 Adjust Gate Valve Box EA $ 175.00 7 $ 1,225:00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 3 $ 1,050;00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 5 $ 1,500:00 2506.602 Adjust Frarne and Ring Casting (Manhole) EA $ 450.00 23 $ 10,350.00 2506.602 Adjust: Manhole Casting - Riser Adjustment EA $ 225.00 15 $ 3,375:00 2506.602 Remove & Replace Frame & Ring Casting (27 ") EA $ 825.00 1: $ 825,00 2563:601 Traffic Control LS $ 2,000.00 1 $ 2,000.00 2582.503 Zebra Crosswalk White - Epoxy SF $ 5,00 120 $ 600,00 5P -1 Signage Remove and Replace LS $ 1,920.00 1 $ 1,920.00 Subtotal $ 254,020,00 5% Contingency $ 1:2,701.00 Subtotal $ 266,721.00 30% indirect Costs $ 80,01630 Part I - Bituminous Street Overlay $ 346,737.30 Part Il - Repair Existing Curb & Gutter _. Est 1- Estimated Item No. Item Unit Unit Price 7.50 1,875 $ 14,062.50 I Remove Bituminous Trail Pavement Qty I Cost Part Il - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 1,875 $ 14,062.50 2104,503 Remove Bituminous Trail Pavement SF $ 2.50 120 $ 300,00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 3 $ 48.00 2105,501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, CL 5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 50 $ 6,500.00 2504.602 Irrigation Repair EA $ 200.00 12 $ 2,400.00 2506.602 Adjust Frame & Ring Casting (CB) i-IDPE Rings EA $ 400.00 17 $ 6,800.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 1 $ 800,00 2506.602 Repair/ Grout CB or MH invert/ Doghouses EA $ 500.00 2 $ 1,000.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100:00 2 $ 200.00 2521.501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 96 $ 624.00 2531.501 Concrete Curb and Gutter, B618 LF $ 16.00 120 $ 1,920.00 2531.501 Concrete Curb and Gutter, D412 LF $ 15:00 1305 $ 19,575;00 2531.501 Concrete Curb and Gutter ,.Surmountable LF $ 15.50 450 $ 6,975.00 2531.507 Concrete Valley Gutter - High .Early SY $ 60.00 3 $ 180.00 2531.6.18 Truncated Dome Detectable Warning Paver (2x2) EA $ 150,00 8 $ 1,200.00 2540.602 Repair Underground Electric Fence EA $ 100.00 8 $ 800.00 2540.602 Repair Landscaping EA $ 350.00 3 $ 1,050.00 Mallard Park 3"' & 4th Addition 11 2572;503 Application of Water for Turf Establishment 2573,530 Storm Drain Inlet Protection 2575.551 Select Topsoil/ Grade 1 Compost Mix 2575.609 Seeding (MnDOT 270 w /hype 5 Hydromulch) ) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part It - Repair Existing Curb & Gutter Item No. Item Part III- Fire Hydrant improvements 2504.602 Nozzle Improvement (Type 67) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part Ili - Fire Hydrant Improvements Parts - Bituminous Street Overlay Part It - .Repair Existing Curb &. Gutter Part III - Fire Hydrant improvements Project 1164 Total Cast UAL $ 0.10 14400 $ 1,440.00 EA $ 125.00 2 $ 250.00 CY $ 50.00 30 $ 1,500,00 SY* $ 1.25 320 $ 400.00 $ 68,449.50 $ 3,422.48 $ 71,871.98 $ 21,561.59 $ 93,433.57 Unit Unit Price Est Estimated Qty I Cost EA $2;000.00 20 Mallard Park 3" & 4" Addition 12 $ 40,000.00 $ 40,000.00 $ 2,000.00 $ 42,000.00 $ 12,600:00 $ 54,600.00 $ 346,737.30 $ 93,433.57 $ 54,600.00 Appendix B Preliminary Assessment Roll City Project 1162 Mallard Park 3rd and 4th . . . . ............... . .......... .... . . ......... . . .... . ............. Brant Circle R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1695 BRANT CIR j ......... . . ........ 104725301250 1 $ 1,334 . .......... $ 1,334 1696 BRANT CIR 104725301530 3. $ 1,334 $ 1,334 .. ........ . . ........... 1700 BRANT CIR 104725301520 1 $ 1,334 $ 1,334 1701 BRANT CIR .. . ......... . 1.04725301260 1 $ 1,334 $ 1,334 1704 BRANT CIR 104725301510 1 $ 1,334 $ 1,334 . . . ....... . .1705 BRANT CIR .......... 104725301270 1 $ 1,334 $ 1,334 1708 BRANT CIR 104725301500 1 $ 1,334 $ 1,334 1709 BRANT CIR 104725301280 1 $ 1,334 $ 1,334 1712 BRANT CIR 104725301490 $ 1,334 $ 1,334 1713 BRANT CIR . . . .................................. . ............ . . ------- 104725301.290 1 $ 1,334 $ 1,334 1717 BRANT CIR 104725301300 1 $ 1,334 $ 1,334 1720 BRANT CIR .............. . ... . .. ---- 104725301480 1 1,334 $ 1,334 1721 BRANT CIR . 104725301310 ....... . ............. 1 1 $ 1,334 $ 1,334 1725 BRANT CIR - 104725301320 1 $ 1,334 $ 1,334 . . . .................. 1729 BRANT CIR ............................ 104725301330 1 $ 1,334 $ 1,334 1730 BRANT CIR 104725302010 1 $ 1,334 $ 1,334 1733 BRANT CIR 104725301340 1 $ 1,334 $ 1,334 1737 BRANT CIR 104725301350 1 $ 334 1, . ............. --. - 1,334 1740 BRANT CIR i 104725302020 1 1,334 1,334 1741 BRANT CIR 104725301360 1 $ 1,334 1,334 . . ....... . ...... 1745 BRANT CIR 1 104725301370 1 $ 1,334 1,334 1748 BRANT CIR 1 104725302030 1 $ 1,334 $ 1,334 ................ ........ 1749 BRAN 104725301.380 1 $ 1,334 $ 1,334 1753 BRANT CIR 104725301390 1 $ 1,334 1,334 1757 BRANT CIR 104725301400 1 1,334 1,334 1761 BRANT CIR 104725301410 1 $ 1,334 $ 1,334 1765 BRANT Cl R 104725301420 1 $ 1,334 $ 1,334 1768 BRANT CIR 104725302040 1 $ 1,334 $ 1,334 1769 BRANT CIR 104725301430 1 $ 1,334 $ 1,334 1773 BRANT CIR 104725301440 1 $ 1,334 $ 1,334 1-177 BRANT CIR 104725301450 1. $ 1,334 $ 1,334 1781 BRANT CIR 104725301460 1 $ 1,334 $ 1,334 1782 BRANT CIR 104725302050 1 1,334 $ 1,334 1785 BRANT CIR 104725301470 1 1,334 $ 1,334 . . . . ............ . ......... ............ ........ Subtotal 34 $ 45,356 Canvasback Lane R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1753 CANVASBACK LN 104725202210 1 $ 1,334 $ 1,334 1754 CANVASBACK LN I 104725202200 ---------- 1 $ 1,334 $ 1,334 1757 CANVASBACK LN I 104725202220 1 $ 1,334 $ 1,334 1758 CANVASBACK LN ... . ..... . 104725202190 1 1,334 1,334 Mallard Park 3rd & 0' Addition 13 1760 CANVASBACKI_N 104725202180 __- 60 _ 1 .....___- _..__$.___.._.__ 1.,334 _ $ 1„334 Subtotal 5 $ 6,670 Drape Drive R -1 Residential - P.I.N. --- Lot Equivalent Unit Assessment Total 1737 DRAKE DR I .._.... 104725202080 1 $ 1,334 - ......... . - -- 5 1,334 1738 DRAKE DR 104725202070 1 1,334 _1 $ 1,334 ......___....._............_ . 1.739 DRAKE DR 104725202090 1 $ 1.,334 $ 1,334 _ _ _.....__....... ....... ......... 1741 DRAKE DR 104725202113 1 - - - $ 1,334 $ 1,334 1742 DRAKE DR 104725202060 1 $ 1,334 $ 1,334 1745 DRAKE DR 104725202111 1 $ 1,334 $ 1,334 f 1746 DRAKE DR 104725202050 1 $ 1,334 $ 1,334 1747 DRAKE DR 1047_25202120 1 $ 1,334 $ 1,334 1749 DRAKE DR 104725202130 1 $ 1,334 $ 1,334 1750 DRAKE DR 104725202040 1 $ 1,334 $ 1,334 _ ..... ... . ................. . ... . .... .- 1753 DRAKE DR 104725202140 1 $ 1,334 $ 1,334 _ ..................._..,....__.__. m.._..._._....._....... ..._._.............._..__..._ 1754 DRAKE DR 104725202030 1 $ 1,334 $ 1,334 1757 DRAKE DR 104725202150 1 $ 1,334 $ 1,334_ 1758 DRAKE DR 104725202020 - 1_. _ $ 1,334 $ 1,334 1761 DRAKE DR i 104725202160 1 $ 1,334 _ $ 1,334 1762 DRAKE DR i 104725202010 _- 1 $ 1,334 -4 I $ 1,334 Subtotal 16 $ 21,344 ...--- .... _ .... Gadwall Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4277 GADWALL CT 104725301210 1 . 1,334 - $ 1,334 4280 GADWALL CT 104725301200 1. -W -$�v $ 1,334 $ 1,334 4283 GADWALL CT 104725301220 1 $ 1,334 $ 1,334 _ 4284 GADWALL CT 104725301190_ 1 $ 1,334 $ 1,334 4287 GADWALL CT 104725301230 1 $ 1,334 $ 1,334 4288 GADWALL CT 104725301180 1 $ 1,334 _ $ -^ 1,334 4291 GADWALL CT _ { 104725301240 - ......__.._.___---- 1 $ 1,334 $ 1,334 4292 GADWALL CT 104725301170 1 $ 1,334 $ 1,334 4296 GADWALL CT i 104725301160 1 $ 1,334 $ 1,334 4300 GADWALL CT j 104725301150 1 $ 1,334 $ 1,334 4304 GADWALL CT 104725301140 1 $ 1,334 $ 1,334 Subtotal 11 $ 14,674 -- Pintail Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4277 PINTAIL CT 104725301080 1 $ 1,334 $ 1,334 4280 PINTAIL CT 104725301070 i 1 $ 1,334 $ 1,334 4283 PINTAIL CT 104725301090 1 $ 1,334 $ 1,334 ..___...4284 PINTAIL CT 104725301060 -� »� -7 -- - - _ - -� $ 1,334 $ 1,334 - 4288 PINTAIL CT 104725301050 1 $ 1,334 $ 1,334 Mallard Park 3rd & 4th Addition 14 .__._.__.. _..........._...._4291 PINTAIL CT 1047253011_00 1 I $ 1,334 $ 1,334 4292 PINTAIL CT 104725301040 1 1,334 $ :1.,334 __......_.._._.__.__._.__ 4295 PINTAIL CT -. 104725301].10 1 $ 1,334 $ 1,334 4296 PINTAIL CT 1.04725301030 1 $ 1,334 - -- -- $ 1,334 4299 PINTAIL CT .. ....... ........... ........- 104725301120 1 _ -- ..... $ 1,334 $ 1,334 4300 PINTAIL CT 104725301020 I 1 $ 1,334 $ 1,334 4303 PINTAIL CT 104725301130 1 $ 1,334 $ 1,334 ._ ...._._._ _ __....._ ............ ....... ............... 4304 PINTAIL CT 104725301010 1 _ _.._._. $ 1,334 $ 1,334 $ 1,334 4333 WOODGATE LN N ....... _ ............ Subtotal 6 $ 1,334 $ 9,004 Subtotal 13__. -_ --_ - $ 17,342 Woad Duck Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4350 WOOD DUCK CIR 104725202330 1 1334 $ 1,334 4352 WOOD DUCK CIR 104725202320 1 $ 1,334 $ 1,334 4354 WOOD DUCK CIR 104725202310 1 _ $ 1,334 $ 1,334 43_56 WOOD DUCK CIR 104725202300 __- 1 $ 1,334 $ 1,334 4358 WOOD DUCK CIR 104725202290_ 1 $ 1,334 $ 1,334 [ 4360 WOOD DUCK CIR 104725202280 1 $ 1,334 $ 1,334 4330 WOODGATE LN N 104725202380 1 $ 1,334 $ 1,334 4333 WOODGATE LN N ....... _ ............ Subtotal 6 $ 1,334 $ 9,004 Woodgate Lane North R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total - - -- -4310 WOODGATE LN N j 104725202430 - $ 1,334 $ 1,334 4314 WOODGATE LN N 1 104725202420 -1 1 $ 1,334 $ 1,334 4318 WOODGATE LN N 104725202410 1 $ 1,334 $ 1,334 4322 WOODGATE LN N ........ ............................... ; 104725202400 1 $ 1,,334 $ 1,334 _ 4326 WOODGATE LN N ; 104725202390 1 $ 1,334 $ 1,334 4329 WOODGATE LN N 104725301540 1 $ 1,334 $ 1,334 4330 WOODGATE LN N 104725202380 1 $ 1,334 $ 1,334 4333 WOODGATE LN N ....... _ ............ 104725301550 1 $ 1,334 $ 1,334 __....__.._ f 4334 WOODGATE LN N 104725202370 1 $ 1,334 $ 1,334 4337 WOODGATE LN 104725301560 1 $ 1,334 $ 1,334 _N - 4338 W06DGATE LN N 104725202360 1 $ 1,334 $ 1,3334 4341 WOODGATE LN N 104725301570 1 $ 1,334 $ 1,334 4342 WOODGATE LN N 104725202350 1 $ 1,334 $ 1,334 4345 WOODGATE LN N 10_4725301580 1 $ 1,334 $ 1,334 4346 WOODGATE LN N 104725202340 1 $ 1,334 �$ 1,334 4349 WOODGATE LN N 104725301590 1 $ 1,334 $ 1,334 4353 WOODGATE LN N _.__...._...___._......... _......._.._....._ ............. _.._..._._- 104725301600 1 $ 1,334 $ 1,334 4357 WOODGATE LN ._._.__. N 02 1475301610 1 i $ 1,334 $ 1,334 4361 WOODGA __.... ......- _._- ........__... 104725301620 1 $ 1,334 $ 1,334 . 4362 WOODGATE LN N ..............._.._....._. 104725202270 _ 1 $ 1,334 $ 1,334 4366 WOODGATE LN N .......... _........... ... ..... .........................._..._ I 104725202260 -_ -. 1 $ 1,334 $ 1,334 _ 4370 WOODGATE LN N 104725202250 1 - $ 1,334 $ 1,33_4 4371 WOODGATE LN N 104725201110 1 $ 1,334 $ 1,334 4375 WOODGATE LN N 104725201100 1 $ 1,334 $ _ 1,334 4376 WOODGATE LN N 104725202240 1. $ 1,334 $ 1,334 Mallard Park 3 "d & 4" Addition 15 4377 WOODGATE LN N 104725201090 1 $ 1,334 $ 1,334 _ 4379 WOODGATE LN N . .._._...._.._ ............ 1.04725201080 1 $ 7.,334 $ 1,334 4380 WOODGATE LN N 1047-25202230 1 $ 1,334 $ 1,334 4381 WOODGATE LN N ........... . 104725201070 1 - ..__............_......_._ $ 7„334 $ 1,334 4383 WOODGATE LN N — .................... 104725201060 1 $ 1,334 $ 1,334 4387 WOODGATE LN N ._.....— .._......_..- ........ _ ....... _. — 104725201050 — - - - -- -- _........_.._...._......_... 1 _._ 1 $ 1,334 -- $ 1,334 4390 WOODGATE LN N .-,-..._.. ....... _.....___ 104725202170 �_.__.._ 1 $ 1,334 $ 1,334 4391 WOODGATE LN N 4395 WOODGATE LN N 104725201040 104725201030 — .........____. 1 1 r — _ -_ $ 1,334 $ 1,334 $ 1,334 $ 1,334 4397 WOODGATE LN N . - 9:04725201020 I 1 $ 1,334 $ 1,334 _.-._..- 4399 WOODGATE LN N_ - -- ........ -.— 104725201010 1 $ 1,334 $ 1,334 1757 WOODGATE LN 107640001021 1 $ 1,334 $ 1,334 1753 WOODGATE LN 107640001031 1 — $ 1,334 $ 1,334 _ Subtotal .................... _..__ ... . 38 $ 501692 Total R -1 Assessments 123 Units $ " 164;082 ... .-___. ................. _.._.._.__.._. Woodgate Lane North Neighborhood Parks P.I.N. Front Feet Unit Assessment Total Highline Trail 100290075017 88 $ 12.06 $ -- .1,061 Highline Trail 100290075016 17.9 $ 12.06 $ 9,435 -- -- -- .. -- - -- . Subtotal 397 $ _..2,496 — Total Neighborhood Park Assessments 402 F.F. $ _ 2,496 TOTALASSESSIVIENT $ 166,578 Residential Frontage 13610 96.6% Neighbohrood Park Frontage 207 1.5% Non - Assessable Frontage 273 1.9% Total Frontage 14090 10010% Mallard Park 3rd & 4th Addition 16 Mallard Park 3rd & 4th Additions City of Eap Street Revitalization - Project 1162 Fig. 1 Engineering Department I Location Map} Am� MMSN ANIONEft- To, Mallard Park 3rd & 4th City of Eap Street Revitalization - Project 1162 Date: M22-2014 am EDGE MILL Existing Ty ical Section 11t2" TYPE 2S8O WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 6" CL, S AGGREGATE BASE ~~ � REPLACE EX. CURB& GUTTER AS DIRECTED Mallard Park 3rd & 4t" Additions Neighborhood Street Revitalization City Project No. 1162 Informational Meeting — 6:00 P.M. Monday, December 29, 2014 Eagan Conference Room Attanrianra Aaron Nelson, Assistant City Engineer, and 1 residents representing 1 single family home was in attendance (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the resident and answered specific project and cost related questions. Questions/ Comments 1. How old are the streets in the neighborhood? What was included in the last revitalization project? What were the previous assessments for? Most of the streets were originally built in 1978, and some were 1996. The older streets were previously overlayed in 1995. The Feasibility Report for the previous overlay was reviewed to determine the project scope, and an assessment report was reviewed to see what was included in the previous assessment. 2. How are assessments calculated? With residential properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. Any work in the curbs and boulevard, and the fire hydrant improvements, is paid 100% by the city. The property owner's portion is split evenly among all lots in the neighborhood. The calculations shown in the feasibility report were shared with the resident. 3. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. The 2014 interest rate was 4 %, and the 2015 rate will be determined early next year. The meeting adjourned at 6:40 p.m. i City of 8 Mallard Park 3 "d & Informational Meeting 41" Additions Monday, December 29, 2014 Street Revitalization 5.30 p.m. Conference Room 1AB NAME ADDRESS PHONE 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 16. 16. 17. Agenda Information Memo January 6, 2015, Eagan City Council Meeting PUBLIC HEARING B. Project 1165, Rooney Addition Street Improvements Action To Be Considered: Approve Project 1165 (Rooney Addition — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Rooney Addition, a residential subdivision located north of Diffley Road, between Pilot Knob Road and Lexington Avenue, in central Eagan. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015- 2019. ➢ On December 2, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, January 6, 2015. ➢ An informational neighborhood meeting was held with the adjacent property owners to discuss the proposed improvements. Of the 18 residential properties proposed to be assessed under the improvement, no one attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (1) PHB -1 Feasibility Report .Aboft AMEENL-. AGEEk—, City of Eap To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 6, 2015 Re: Rooney Addition Street Revitalization City Project No.: 1165 Attached is the feasibility report for the Rooney Addition Street Revitalization, City Project No. 1165. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. Mk M* a Dep4ifment of Public Works Reviewed By: Finance D4 llaiftment Ik I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ILL��,—Aaron Nelson Date: 1 i Reg, No, 45795 Date: 12,/ i3v// 21 Date: / /[,/ 7 1:177"M I -071W LIJARKMIAP Background Project Name Rooney Add. ........................... Project # 1165 Street Area . . . .. ...... . .......... .. 2,780 Sq. Yds, Street Length 677 Feet Curb Removal . .. ............ Constructed 1994 Reconstructed - - ---- - • Sanitary/Storm sewer Amberleaf Trail • Utility castings Streets Included • Watergate valves Crack Sealed - • Street signage Seal Coated 1999 2005 Absolute Location SEY4of Section 22 Relative Location North of Diffley Road Township 27, Range 23 West of Lexington Ave Project Details * Roadway resurfacing (edge mill & PCI Rating 54/100 -- Recommended Overlay 14/2" overlay) * Replacement of damaged curb & Improvement Curb Removal . .. ............ - 271 gutter Scope 0 Adjustment /Replacement of: - - ---- - • Sanitary/Storm sewer • Utility castings • Watergate valves Residential Lots 18 • Street signage * Fire hydrant improvements Cost Estimate/ Revenue Property city Mill & Overlay w/ Signage $42,500 $21,240 $21,260 Repair Existing Concrete Curb & Gutter $21,100 - $21,100 Fire Hydrant Improvements $ 5,100 $ 5,100 Total $68,700 1 $ 21,240 (31%) 1 $ 47,460 (67%) Rooney Addition 1 Introduction/History ................. , ........................ . ............................ . ............. , ........... .,.2 Scope^~'~~~~~~'~^`'~^~`~~`~`'~~`'^`'~^`^`~~^^`^..`'~~^''~```~'`^^~^^^^^^^~'~^^~~'~~`~`^~^`^ .^^^^^~^^3 LIST OFAPPENDICES AopendN/\ Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures ' 1 Location Map ' 2 Street |nmpmmvenoent/As3eSsnnant/\rea Map - 3 Typical Sect|on — Mil| &OverlGy January 6, 2015 Neighborhood Street Revitalizatior Rooney Addition Eagan,, Minnesota Introduction/ History Pavement Management ~As apart of Eagan's Pavement MaOagementProgram/PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies, In 1989, a Pavement Management System (PK83) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. /\ Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The G77 feet of residential street inthe Rooney Addition neighborhood bnoentra|Eaganhag been identified for ZQ2S street revitalization improvements, Figure l, located in Appendix C illustrates the project location. The street was originally constructed in 1994, Based UO the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring osneeded /at 5 to 7 years, again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the street located within the pr 'gctareo,xvh1chiscurrently)nthe2lyeartin1e frame, will prevent further decay of the pavement surface, thus protecting and extending the structural i|feof the street. Timely maintenance work, such as bituminous patching, crack sealing and seal have occurred at appropriate intervals during the life 0f the pavernen1in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 1999 and 2005. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior tothe ove[|ayThePQh|koWo[kSorevvs,aspartofthePreparatory. Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and.nmaiDten@nce overlays onportions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Rooney Addition Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if .needed. <��Scqpe This project will provide resurfacing (edge mill and overlay) for approximately 677 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. (�>Area to Be Included Properties included in the project lie within the SE Y4, Section 22, lying North of Diffley Road, West of Lexington Avenue, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota, Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or overlay 0-35 . .......... . ..... ...... Reconstruct/ Reclaim Rooney Addition 3 The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 54, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation, Prqposedlmprovements Concrete curb & gutter - Damaged -curb & gutter will be replaced if severely cracked, spalled,, or settled. It is estimated that approximately 27% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that maybe found throughout the system. A1.1 existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. W��� Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adapted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Focal Agencies Resource Guide (Feb. 2013). The street in this neighborhood was reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The street is relatively narrow at 28 feet wide, has low traffic volumes, limited access points, and a trail is available on the north side of Diffley Road (adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines, ';;��Easement/Permlts All work will be in the public right -of -way. it is anticipated that a right -of -way permit will be required for work within the Diffley Road right -of -way. ��-"Feasibffltvand Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 — 201:9) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. N ��Cost Estimate Detailed cost estimates are located iD Appendix A^ The estimates are based *nanticipated 2815 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary ofthe costs is as follows: Rooney Addition • NDU&Oveday.~~ ... ............................................................... $42,500 • Repair Existing Concrete Curb &GUtter..... ........ .............. $21.I00 • Fire Hydrant |nOprovenmenta................................................... Total- ................................ ....... ................................ $ Assessments are proposed tVbelevied against the benefited properties for the total improvement with costs allocated in accordance ' the City ofEgBan`s Special Assessment Policy for a mill and overlay improvement for residential streets, All assessments will be revised based on final costs, A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City Mill & Overlay _ Low-Density Residential (R-1,l3) 50% 50% Repair Existing Concrete Curb &Gutter - 100% Fire Hydrant Improvements - l00% Residential Lots — All residential lots (18 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 5O96mf the mill and overlay costs are assessable for local residential streets, based on a standard 32-foot width, Theestimated cost per residential unit, based nD the City's Assessment Policy, is$1.180/ lot and i5calculated as follows: Mill && Overlay - Residentia{Properties o 1,354! Residential Frontage/ 1,354' Total Frontage= 100% o $42'5OD (Mill /& Overlay Costs) x5O%xl00% = $21'25O (Total R-1Assessment) o $2l,25O/1Q lots =$I,18O.56, rounded t¢$I/180 /single-famNily lot Rooney Addition 7 � Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. |f the assessment |s included with the property tax statement, the assessment and interest will be spread over five years for residential owners, |n2O14, the 'interest rate was set at496. The 2O15 rate iu not yet mva||ab:le' however, \tis expected to be' comparable and based nn City policy will be determined by the City Council iD the spring, The following payment schedule isaU example ofaresidential |$t assessment of$l,18Owith an estimated 4% interest for the assessed amounts, and assumes l4 months interest for the first year: Principal Year I nTIE �r�­' /Year Cost / Year th 5 Year $236 $245 Bonds may be issued h3 finance the improvements. <;­� Revenue Source A summary of revenue sources is listed below: The Major StreetFuodxNUfinaDcetheeotmatedatreatre|atedp ' ct deficit pf$423GO/G7yS of total street costs). The Combined Utility Fund will finance the estimated $5,lOO fire hydrant improvement related costs for this street project. This city wide ZU year fire hydrant 5tonc nozzle modification program anticipates a one-time 5cent/1,OOOgoUoninorease|D2OlStothemxisLingvvater utility rate. Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $42,500 $21,240 $21,260 Repair Existing Curb & Gutter $21,100 - $21,100 Fire Hydrant Improvements $ 5,100 5,100 Totals 1 $68,700 $21,240 _$ $47,460 The Major StreetFuodxNUfinaDcetheeotmatedatreatre|atedp ' ct deficit pf$423GO/G7yS of total street costs). The Combined Utility Fund will finance the estimated $5,lOO fire hydrant improvement related costs for this street project. This city wide ZU year fire hydrant 5tonc nozzle modification program anticipates a one-time 5cent/1,OOOgoUoninorease|D2OlStothemxisLingvvater utility rate. ��Proiect Schedule Present Feasibility Report to City Council/ Informational Meeting ........................ ... .............................................. December ZS.ZO14 Public Hearing ........................................... ...................... .................. ............ January 6, 2015 Approve Plans and Specifications ...~.............~....—_....Feb[Uary17,2O1S BidDate ...................... .................... ............................. ... ........ ... .................. March 28v 2025 AwardContract ..... .......................................................................................... ,April 7\2O15 Start Construction ....... ........ ........................... ........................... .......... .—... May 1'2O15 ProjectCompletion ............................. .., ..... ........ .-~..................................... August, ZO15 FinalCost Report ................................................................................. .... 2Ol5 Final Assessment Heating ............................................................................... .... Fall, ZO1G Appendix A Preliminary Cost Estimate City Proiect 1165 Roonev Addition item No, ..._..-----.._.. - Item I Unit Unit Price Est Estimated 2021.501 Mobilization I_S Qty Cast Part I - Bituminous Street overlay Item U Price Est _ Estimated 2021.501 Mobilization I_S $ 4,000.00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10,00 50 $ 500.00 2232,501 Mill Bituminous Pavement (1 -1/4" depth, 6' Width) SY $ 1.50 995 $ 1,492.50 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 150 $ 450.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 305 $ 18,300:00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 6 $ 780;00 2504.602 Adjust Gate Valve Box EA $ 175.00 2 $ 350.00 2504,602 Repair Gate Valve Top Section w /Cover EA $ 300.00 1 $ 300:00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 3 $ 1,350.00 2506.602 Adjust Manhole Casting - Riser Adjustment EA $ 225.00 4 $ 900;00 2563.601 Traffic Control LS $ 2,000;00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS $ 680.00 1 $ 680.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay _ $ 31,102:50 $ 1,555.13 $ 32,657.63 $ 9,797.29 $ 42,454.91 Item No. Item U Price Est _ Estimated 2104.501 Remove Concrete Curb and Gutter LF City Cost Part n - Repair Existing Curb .& Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 385 $ 2,887;50 2105,501 Common Excavation CY $ 30;00 10 $ 300;00 2211.501 6" Aggregate Base, CI.5 (100% Crushed) TON $ 25.00 5 $ 125.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 10 $ 1,300.00 2504.602 irrigation Repair EA $ 200.00 12 $ 2,400.00 2506.602 Adjust Frame & Ring Casting (CB) HOPE Rings EA $ 400.00 1 $ 400.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 1 $ 100.00 2531.501 Concrete Curb and Gutter, 8618 LF $ 16.00 40 $ 640.00 2531.501 Concrete Curb and Gutter, Surmountable LF $ 15.50 345 $ 5,347.50 2540.602 Repair Underground Electric fence EA $ 100.00 S $ 500.00 2540.602 Repair Landscaping EA $ 250.00 2 $ 500,00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 3870 $ 387.00 2573.530 Storm Drain Inlet Protection EA $ 125.00 1. $ 125:00 2575.551 Select Topsoil/ Grade.l Compost Mix CY $ 50.00 7 $ 350.00 2575.609 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 86 $ 107.50 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part €1- Repair Existing Curb & Gutter Rooney Addition 10 $ 15,469.50 773.48 $ 16,242.98 $ 4,872.89 $ 21,115.87 Item No. I Item I Unit I f Price j Unit Price Etsy, Estimated P Q MY Cost Part III - Fire Hydrant Improvements 2504,602 Nozzle Improvement (Type 100) EA $750.00 5 $ 3,750.00 Subtotal $ 3,750,00 5% Contingency $ 187.50 Subtotal $ 3,937.50 30% Indirect Costs $ 1,181.25 Part III - Fire Hydrant Improvements $ 5,118.75 Part I - Bituminous Street Overlay $ 42,454.91 Part It - Repair Existing Curb & Gutter $ 21,115.87 Part III - Fire Hydrant Improvements $ 5,118,75 Project 1165 Total Cost 68j689,53 Rooney Addition 11 Appendix B Preliminary Assessment Roll City Project 1165 Rooney Addition Amberleaf Trail R -1 Residential P.I,N. Lot Equivalent Unit Assessment Total 4175 AMBERLEAF TRL 106456001120 -' $v -- 1,180 $ 1,180 4177 AMBERLEAF TRL 106456001110 -1 1 $ 1,180 $ 1,180 4179 AMBERLEAF TRL 106456001100 1 $ 1,180 $ 1,180 4181 AMBERLEAF TRL 106456001090 -- 1 $ 1,180 $ 1,180 4182 AMBERLEAF TRL 106456001130 1 $ 1,180_ $ _ ~ 1,180 4183 AMBERLEAF TRL 106456001080 1 $ 1,180 $ 1,180 4184 AMBERLEAF TRL 1 106456001140 1 __ ................................... $ 1,180 _. $ 1,180 4185 AMBERLEAF TRL W 7.06456001070 1 $ 1,180 $ 1,180 4186 AMBERLEAF TRL ( 106456001150 1 $ 1,180 $ 1,180 4187 AMBERLEAF TRL 106456001060 1 $ 1,180 $ 1,180 4188 AMBERLEAF TRL ` 106456001160 1 $ 1,180 $ 1,180 4189 AMBERLEAF TRL 1 106455001050 _ 1 $ 1,180 $ 1,180 4190 AMBERLEAF TRL 106456001170 1 $ 1,180 -$- 1,180 4191 AMBERLEAF TRL 106456001040 1 $ 1,180 $ 1,180 - - 4192 AMBERLEAF TRL 106456001180 1 $_ 1,180 $ 1,180 4193 AMBERLEAF- TRL 106456001020 1 $ 1,180 $ 1,180 _4194 AMBERLEAF TRL 106456001190 1 $ 1,180 $ 1,180 4195 AMBERLEAF TRL 106456001010 1 $ 1,180 $ 1,180 Subtotal 18 $ 21,240 18 R -1 Lots 'Total Assessments 1 $ 21,240 Residential Frontage 1354 100,0% Non - Assessable Frontage 0 0.0% Total Frontage 1354 100.0% Rooney Addition 12 Rooney Addition City of Eap Street Revitalization - Project 1165 Fig. 1 Engineering Department Location Map dilk Date'. 10-22-2014 Rooney Addition Fig. 2 City of Eakan Street Revitalization - Project 1165 EDGE MILL 3" BITUMINOUS SURFACE 6" CL. 5 AGGREGATE BASE Existing Typical Section 11/2" TYPE 238U WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT 3" BITUMINOUS SURFACE G" CL. 5 AGGREGATE BASE EX. CURB &GUTTER City of Eap Rooney Addition Fig. 3 Engineering Department Typical Sections - Project 1165 Agenda Information Memo January 6, 2015, Eagan City Council Meeting PUBLIC HEARING C. Project 1169, Wilderness Run 1St & 3rd Additions Street Improvements Action To Be Considered: Approve Project 1169 (Wilderness Run 1St & 3rd Additions — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Wilderness Run 1st and 3rd Additions, a residential neighborhood located south of Wilderness Run Road, between Pilot Knob Road and Lexington Avenue, in south - central Eagan. ➢ A structural mill and overlay of the streets in these neighborhoods is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015 -2019. ➢ On December 2, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, January 6, 2015. ➢ An informational neighborhood meeting was held with the adjacent property owners to discuss the proposed improvements. Of the 59 residential properties proposed to be assessed under the improvement, 1 person representing 1 single family home attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (2) PHC -1 Feasibility Report PHC -2 Neighborhood Meeting Minutes ©»« y 2« \` "««. \ +\ d Albb . ity of Eap mul To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 6, 2015 Re: Wilderness Run 1St & 3rd Additions Street Revitalization City Project No.: 1169 Attached is the feasibility report for the Wilderness Run 1 st & 3d Additions Street Revitalization, City Project No. 1169. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. 1-., be—p—ar(rh'ent of Public Works Finance DepV r hiffnent I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. A, Ia Aaron Nelson Date: (Z in Reg. No. 45795 Date: I.IIA-50// /-/ Date: Introduction/History ...,~,~..~~.~....~^....~..^.~^...........^.~^.,,.....'.,,~~.~,.~.~.....~^^~~..~. 2 Scope........................................................................ ..................... ........................... .3 CostEstimate ......................................................................... .............................. ... ...7 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures ' 1 Location Map ' 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary Background 1•1r7 � • Roadway resurfacing (edge mill & Wilderness Run I't & 45/100 Recommended Project Name P Additions Project # 1169 Street Area 13,791 Sq. Ycls, Street Length 3278 Feet Scope 0 Adjustment /Replacement of: . . ...................... Wilderness Run Drive Constructed 1971, '73, '74 Ches Mar Circle • Utility castings • Watergate valves Residential Lots Wilderness Circle Overlayed 1994 Streets Included Wilderness Court Crack Sealed - Vildmark Drive Seal Coated 1998, 2008 Vildmark Court Absolute Location SW Xof Section 27 Relative Location South of Wilderness Run Rd Township 27, Range 23 East of Pilot Knob Road 1•1r7 � • Roadway resurfacing (edge mill & PCI Rating . . ........ . .... 45/100 Recommended Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement Curb Removal — 23% gutter Scope 0 Adjustment /Replacement of: • Sanitary/Storm sewer • Utility castings • Watergate valves Residential Lots 59 • Street signage • Fire hydrant improvements Property City .. . . ....... Mill & Overlay w/ Signage $146,800 $71,980 $74,820 Repair Existing Concrete Curb & Gutter $ 89,300 - $89,300 Fire Hydrant Improvements $ 13,000 $13,000 Total $249,100 1 $ 71,980 (29%) 1 $ 177,120 (71%) Wilderness Run 15` & Td Additions 1 Introduction/ 11'stqry Pavement Management - As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that ' allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance, A Five Year Capital 'Improvement Program (CIP) for street rehabilitation is developed from this information.. The 3,278 feet of residential streets in the Wilderness Run 1St & 3rd Additions neighborhood in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1971, '73, and '74, and were overlayed in 1994. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years., again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area, which are currently in the 21 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1998 and 2008. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay, The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected theub|bv infrastructure (sanitary sewer, water main, and storm sewer pipes and other stmctures)inthe project area and determined the undergroundaysterny are generally iO good working order and that nomajor repairs are necessary. The fire hydrants iD this area do not have "Stoncnozzles° and will be modified as necessary to update them t0 current standards. To provide g comprehensive review ofthe project area, the condition and coverage of other infrastructure items maintained 6« the City and other public agencies within the public right-of- way and easements such ao street lights, utiUtyboxes/3Ddgbove ground storm water ponds/Gcces6, and pedestrian features were evaluated. The rehabilitation OfCity-maintained items is included in this project, if needed. (�;>Scope This project vWUpruvderesVrfacng(edg8niUl andzmed»») for approximately 3,27D feet of roadway. Figure 2 in Appendix C,:illustrates the project limits. Included |nthis project are the following improvements; replacement Of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. 1;�>Area to Be Included Properties included in the project |ievxithiOtheS\NNofSectioD27,king South ofWilderness Run Road, East of Pilot Knob Road, in Township 27, Range 23Jn the City of Eagan, Dakota County, Minnesota. <��>Street Pavement Evaluation The City ofEn8an'u Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCU ranks the surface condition for each street. The general categories that define PC| rankings are eSfollows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36 - 55 Patch/Repairand/or Overlay 0-35 Reconstruct/Reclairn Wilderness Run 1m8^vmAdditions 3 The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 45, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Proposed Improvements Pavement -The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" to 3-1/2" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter {6' -8' wide) to accommodate a 1Y2-inch bituminous overlay, The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets. The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. it is estimated that approximately 23% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth, Wilderness Run I" & 3d Additions 4 Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements— Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced, Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking,'!bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The streets are relatively narrow at 32 feet wide, has Mow traffic volumes, limited access points, and a trail is available on the north side of Wilderness Run Road (adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Eas�m�nt ��rmtts All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. 4 and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 -- 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is .recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Wilderness Run 1st & 3rd Additions 6 � �­Cost Estimate Detailed cast estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: Wilderness Run Road V & 3" Additions * Mill &Overlay .......................... ..... _ .............................. * Repair Existing Concrete Curb & Gutter . ............................... * Fire Hydrant Improvements ................................................... Total.................. __ ..... .......................... _ ... __ ......... Assessments t° sir IEi Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City Mill & Overlay - Low-Density Residential (R-1,2,3) 50% 50% Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements 100% Residential Lots — All residential lots (59 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets,:based on a standard 32-foot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,2201 lot and is calculated as follows: Mill & Overlay - Residential Properties a 6,440' Residential Frontage / 6,556' Total Frontage = 98,2% o $146,800 (Mill & Overlay Costs) x.50% x 98.2% = $72,079 (Total R-1 Assessment) o $72,079/59 lots= $1,221.68, rounded to $1,220/ single-family lot Wilderness Run 1't & 3rd Additions 7 The remaining frontage within the project area (116' or 1.81) is considered non- assessable under the City's Assessment Policy. � Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,220 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: ---------- Principal Year Interest Year . .... . .... __ .............................................. .............. . .... . . ...... .. . ......... ................. ... 1st Year $244 $57 .. . . ........... ....... . ......... ...... ..... ... . . .. . . .. ........... .................... ... ......... 15t Year $244 1 $'10 Bonds may be issued to finance the improvements, Revenue Source A summary of revenue sources is listed below: Cost / Year $301 .................................. $254 The Major Street Fund will finance the estimated street related project deficit of $164,120 (701 of total street costs). The Combined Utility Fund will finance the estimated $13,000 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Wilderness Run 18t & 3rd Additions 8 Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $146,800 $71,980 $ 74,820 Repair Existing Curb & Gutter $ 89,300 - $ 89,300 Fire Hydrant Improvements $ 13,000 - $ 13,000 Totals $249,100 $711980 $177,120 The Major Street Fund will finance the estimated street related project deficit of $164,120 (701 of total street costs). The Combined Utility Fund will finance the estimated $13,000 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Wilderness Run 18t & 3rd Additions 8 ';�>:Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing ....................................... ............. ....... ........ ... ..Decenober2,2O14 Public Hearing ....... ................................... .................. ~.......~........... January Ei2O1S Approve Plans and Specifications ................................................... ......... February Il,ZO15 BidDate ........................................... ...... ... ............................................ ....March 26, 2015 AwardContract ...................................................... ....~.—............................... April 72Ol5 . , Project Comnebon.—.—..—.-...~...........~~~..~.—.—._,............. August, 2015 Final Cost Report ........................................................................................ September, 2015 Wilderness Run 1m{k 3rd Additions 9 Appendix A Prellminary Cost Estimate City Project 1169 Wilderness Run 1st & 3rd Additions Item No. I Item nit Unit Pricey Estimated Cost Cit Part I - Bituminous Street Overlay Item No. 2021.501 Mobilization LS $ 4,000;00 1 $ 4,000.00 2104:505 Remove Bituminous Pavement SY $ 10:00 50 $ 500;00 2232;501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 5430 $ 8,145.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 835 $ 2,505.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60,00 1280 $ 76,800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch.) TON $ 130.00 15 $ 1,950.00 2504:602 Adjust Gate Valve Box EA $ 175.00 8 $ 1,400.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 1 $ 300.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 3 $ 1,350.00 2506.602 Adjust Manhole Casting - Riser. Adjustment EA $ 225.00 21 $ 4,725.00 2563.601 Traffic Control LS $ 2;000.00 1 $ 2,000.00 SP -1 Signage Remove and Replace LS $ 3,520;00 1 $ 3;520.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part I - Bituminous Street Overlay $ 107,545.00 $ 5,377.25 112,922.25 $ 33,876.68 $ 146,798.93 Part (1- Repair Existing Curb & Gutter Item No. Item Unit Unit Price Qty Estimated Cost 1660 $ 12,450.00 2104.503 Remove Bituminous Trail Pavement SF Part (1- Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 1660 $ 12,450.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 130 $ 325,00 2105.501 Common Excavation CY $ 30.00 5 $ 550,00 2211.501 6" Aggregate Base, CI, 5 (1001 Crushed) TON $ 25.00 5 $ 125.00 2360:501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 52 $ 6,760.00 2504.602 Irrigation :Repair EA $ 200.00 10 $ 2;000;00 2506.521 Install Casting EA $ 450.00 2 $ 900.00 2506.602 Adjust Frame &.Ring Casting (CB) HDPE Rings EA $ 400.00 7 $ 2,800:00 2506.602 Remove & Replace CBMH Structure w /Cstg (4' Dia.) EA $ 5,000.00 1 $ 5,000.00 2506.602 Remove & Replace Top Slab 4' Dia (CBMH) EA $ 2,000.00 1 $ 2;000.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 2 $ 200:00 2506.503 Reconstruct CB (2'x3') LF $ 500.00 5 $ 2,500.00 2521:501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset SF $ 6.50 70 $ 455.00 2531.501 Concrete Curb and Gutter, B618 LF $ 16,00 30 $ 480.00 2531.501 Concrete Curb and Gutter, D412 LF $ 15.00 1630 $ 24,450.00 2531.618 Truncated Dome Detectable Warning Paver (2x2) EA $ 150.00 4 $ 600.00 2540.602 Repair Underground Electric Fence EA $ 100.00 10 $ 1,000.00 2572.503 .Application of Water for Turf Establishment GAL $ 0.10 12465 $ 1,246.50 2573.530 Storm Drain Inlet Protection EA $ 125.00 1 $ 125.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 30 $ 1,500.00 2575.604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $ 1.25 277 $ 34625 Wilderness Rein 1st & 3rd Additions 10 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part 11 - Repair Existing Curb & Gutter 65,412.75 3,270,64 68,683.39 20,605.02 $ 89,288.40 Part III - Fire Hydrant Improvement 2504.602 Nozzle Improvement (Type 100) Est 7,500.00 2504.602 Nozzle Improvement (Type 67) Item unit Unit Price $ TEt=1m1tedCost 5% Contingency $ 475.00 Subtotal City f 9,975.00 Part III - Fire Hydrant Improvement 2504.602 Nozzle Improvement (Type 100) EA $750.00 10 $ 7,500.00 2504.602 Nozzle Improvement (Type 67) EA $2,000.00 1 $ 2,000.00 Subtotal $ 9,500.00 5% Contingency $ 475.00 Subtotal $ 9,975.00 30% Indirect Costs $ 2,992.50 Part III - Fire Hydrant Improvement $ 12,967.50 Part I- Bituminous Street Overlay $ 146,798.93 Part 11— Repair Existing Curb & Gutter $ 89,288,40 Part III - Fire Hydrant Improvement $ 12,967.50 Project 1169 Total Cost $ 249i054.83 Wilderness Run I't & 3rd Additions 11 Appendix 6 Preliminary Assessment Roll City Project 1169 Wilderness Run 1st and 3rd Addition Ches Mar Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 44540 1 ES MAR CIR 101710002010 1 ......... _ ........ ___ 1,220 $ 1,220_ 4455 CHES MAR CIR - -- _ 101710001100 1 $ 1,220 $ 1,220 4464 CHES MAR CIR 101710002020 -1 $ $ 1,220 4465 CHES MAR CIR 101710001090 1 _1,220 $ 1,220 �$ 1,220 4474 CHES MAR CIR u - 101710002030 1 $ 1,220 $ 1,220 4475 CHES MAR CIR 101710001080 1 $ 1,220 $ 1,220 $ Subtotal 6 DR ___.m.. $ 7,320 Vildmark Court Vildmark Drive Lot Equivalent Unit Assessment Total W R -1 Residential P.I.N. Lot Equivalent Unit Assessment 4441 VILDMARK CT Total 1264 VILDMARK DR 10843520114Q 1 $ 1,220 $ 1,220 1265 VILDMARK DR 108435201150 1 $ 1,220 $ 1,220 1267 VILDMARK DR _.._._........... _........... -- 1.08435201160 -- 1 $ 1,220 $ 1,220 1269 VILDMARK DR ___.m.. 108435201170 1 $ 1,220 $ 1,220 1270 VILDMARK DR 108435201130 _ 1 $ 1,220 $__ 1,220 1271 VILDMARK DR 108435201180 1 $ 1,220__ $ - 1,220 1273 VILDMARK _� ---i-08435201190 DR 108435201190 1 $ 1,220 $ 1,220 1276 VILDMARK DR 108435201120 1 $ 1,220 $ 1,220 1277 VILDMARK ©R 108435201210 1 $ 1,220 $ 1,220 1281 VILDMARK DR 108435201220 1 $ 1,220 $ 1,220 1282 VILDMARK DR 10844352_01110 1 $ 1,220 $ 1,220 1285 VILDMARK DR 108435201230 1 $ 1,220 $ 1,220 1289 VILDMARK DR 108435201240 1 $ 1,220 $ 1,220 1290 VILDMARK DR 108435201060 1 $ 1,220 $ 1,220 1295 VILDMARK DR 108435201250 1 $ 1,220 $ 1,220 Subtotal 15 $ 18,300 Vildmark Court R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4440 VILDMARK CT 108435201100 1 $ 1,220 1,220 4441 VILDMARK CT 108435201070 1 $ 1,220 _$ $ _ 1,220 _ 1--- 4444 VILDMARK CT ...................... . . -- ...__..._ 1.08435201090 1 $ 1,220 $ 1,220 4445 VILDMARK CT 108435501010 1 $ 1,220 $ 1,220 Subtotal 4 $ 4,880 Wilderness Run Drive Ref Residential P.I.N. Lot Equivalent Unit Assessment Total 1301 WILDERNESS RUN DR 108435002200 _ 1 $ 1,220 $ 1,220 1304 WILDERNESS RUN DR 108435201050 �- _ - -- 1 $ 1,220 ___ -_. --- $ .1,220 1305 WILDERNESS RUN DR 108435002190- 1 $ 1,220 $ 1,220 1306 WILDERNESS RUN DR 108435201040 1 $ 1,220 $ 1,220 Wilderness Run 1S# & 3rd Additions 12 1309 WILDERNESS RUN DR 108435002180 1 $ 1,220 $ 1,220 1310 WILDERNESS RUN DR 108435201030 1 $ 1,220 - $ 1,220 1312 WILDERNESS RUN DR 108435201020 1 $ 1,220 $ 1,220 1314 WILDERNESS RUN DR v_ 108435201010 1 $ 1,220 $ 1,220 1315 WILDERNESS RUN DR 108435002170 1 _ $ 1,220 $ 1,220 1324 WILDERNESS RUN DR 108435001120 1 $ 1,220 $ _. 1,220 1331 WILDERNESS RUN DR 108435002110 1 $ 1,220 $ 1,220 ..- ...._........__..._ 1336 WILDERNESS RUN DR 108435001110 1 $ 1,220 $ 1,220 1337 WILDERNESS RUN DR 108435002100 1 $ 1,220 $ 1,220 1342 WILDERNESS RUN DR 108435001100 1 $ 1,220 $ 1,220 1345 WILDERNESS RUN DR 108435002050 1 $ 1,220 _ $ 1,220 1348 WILDERNESS RUN DR 108435001091 N 1 $ 1,220 $ 1,220 1353 WILDERNESS RUN DR 1_08435002040 1 $ 1,220 $ 1,220 1354 WILDERNESS RUN DR X108435001070 1 $ 1,220 $ - 1,220 1_358 WILDERNESS RUN DR 108435001060 1 $ 1,220 $ 1,220 1362 WILDERNESS RUN DR x108435001051 1 $ 1,220 $ 1,220 1363 WILDERNESS RUN DR w 108435002030 1 $ 1,220 $ 1,220 1364 WILDERNESS RUN DR 10_8_435001040 1 _. $ 1,220 $ ._.._..... 1,220 1365 WILDERNESS RUN DR 108435002020 1 $ 1,220 $ 1,220 1366 WILDERNESS RUN DR 108435001030 1 $ 1 ,220 $ � 1,220 1367 WILDERNESS RUN DR 108435002010 1 $ _ 1,220 $ 1,220 1368 WILDERNESS RUN DR 108435001020 1 $ 1,220 $ 1,220 Subtotal 26 $ 31,720 Wilderness Run Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 4420 WILDERNESS RUN CIR 108435002080 1 $ 1,220 $ 1,220 4421 WILDERNESS RUN CIR 108435002070 1 $ 1,220 $ 1,220 4424 WILDERNESS RUN CIR 108435002090 1 $ _ 1,220 _ $ 1,220 4425 WILDERNESS RUN CT Subtotal 3 $ 1,220 $ 3,660 Wilderness Run Court R -1 Residential F.I.N. Lot Equivalent Unit Assessment Total 4420 WILDERNESS RUN CT 108435002150 1 $ 1,220 $ 1,220 4421 WILDERNESS RUN CT 1084350021_40 1 $ 1,220 $ 1,220 4424 WILDERNESS RUN CT 108435002160 1 $ 1,220 $ 1,220 4425 WILDERNESS RUN CT 108435002130_...._.__ $ 1,220 $ 1,220 442.9 WILDERNESS RUN CT 108435002120 1 $ 1,220 $ 1,220 Subtotal m _ 5 m $ 6,100 Residential Frontage 6440 98.2% Nan - Assessable Frontage 11:6 1.8`0 fatal Frontage 6556 100.0% Wilderness Run 1st & 3"' Additions 13 Wilderness Run 1 st & 3rd Additions City of Eap Street Revitalization - Project 1169 Fig. 1 Engineering Department Location Map *w ema __mm 694 s fO +!a m MASIOGIold am92mONMSUM7l I � #? . y � \\ 2 � d � EDGE MILL (6' -8' wide} T Existing Typical Section x$Jm00TTJ 32' F-F 11/2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY BITUMINOUS TACK COAT BITUMINOUS SURFACE (VARIES) CL. 5 AGGREGATE BASE (VARIES) Proposed Typical Section REPLACE EX. CURB & GUTTER AS DIRECTED Wilderness Run 1 st & 3rd Additions city of Eap Typical Sections ® Project 1169 Fig. 3 Engineering Department ............ -- ........ . . . ........... . . . . ........ . .................... Wilderness Run 3rd & 4t" Additions Neighborhood Street Revitalization City Project No. 1169 Informational Meeting — 5:30 P.M. Monday, December 29, 2014 Eagan Conference Room Attendance Aaron Nelson, Assistant City Engineer, 2 residents representing 1 single family home were in attendance (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. How old are the streets in the neighborhood? The streets were originally built in the early 70's and were overlayed in 1994. 2. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 3. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 4. How much damage to the concrete curb and gutter warrants repairs? It is common for concrete to crack. If the crack is tight and the curb is still functional, the curb will likely remain in place. If the crack is separated, heaved, or offset, or large chunks are missing that make the gutter not function properly, then the curb will likely be repaired. S. How are assessments calculated? With residential properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. Any work in the curbs and boulevard, and the fire hydrant improvements, is paid 100% by the city. The property owner's portion is split evenly among all lots in the neighborhood. 6. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. The 2014 interest rate was 4 %, and the 2015 rate will be determined early next year. 7. A cul -de -sac has a drainage issue. Will this be improved? The city will have a project inspector review the area to determine the cause of the drainage issue and determine if it can be improved. 8. Are assessments tax deductible? Assessments are generally not considered tax deductible. The meeting adjourned at 6:00 p.m. City o Wilder�ness' Run Informational Meeting 1s' & 3 d Additions Monday, December 29, 2014 Street Revitalization 5.30 p.m. City Project 1169 Conference Room 1AB �jJ /NAME ADDRESS [ PHONE 1., r i t (��.<.r q Jy / / r �'� c �Z C % �� �� �/ r d r�!Y• S�� s L/ CJ �_ 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 16. 16. 17. Agenda Information Memo January 6, 2015, Eagan City Council Meeting PUBLIC HEARING D. Project 1175, Northwood Parkway & Promenade Avenue Street Improvements Action To Be Considered: Approve Project 1175 (Northwood Parkway and Promenade Avenue — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On September 16, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of Northwood Parkway and Promenade Avenue, two collector streets located between Interstate 35 -E and Lexington Avenue, north of Yankee Doodle Road, in central Eagan. ➢ A structural mill and overlay of these collector streets is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015 -2019. ➢ On December 2, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, January 6, 2015. ➢ An informational meeting was held with the adjacent property owners to discuss the proposed improvements. Of the 20 properties proposed to be assessed under the improvement, 1 person representing one Commercial /Industrial property attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (2) PHD -1 Feasibility Report PHD -2 Neighborhood Meeting Minutes From: Aaron Nelson, Assistant City Engineer Date: January 6, 2015 Re: Northwood Parkway & Promenade Avenue Street Revitalization City Project No.: 1175 Attached is the feasibility report for the Northwood Parkway & Promenade Avenue Street Revitalization, City Project No. 1175. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at you convenience to review and discuss the contents of this report. D;paer�—entdf- Public Works 23mm8 M I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Aaron Nelson Date: QI , 4 — Reg. No. 45795 Date: 12- / �'� 0 Finance 'artment Date: V ExecutiveSummary ............................................................... ................. .. ............. ... 1 introduction/History .............. ......... . .... .... . ..... ..... ... ......... ..~..... ~ ............ ...... .2 Scope.................................... ................................................ ...................................... 3 Easements/Permits ..................................................................................................... . 6 Feasibility/Recommendations ......................... .. ................................ ......... ............... .7 CostEstimate ......................................................................................................... ....7 LIST DFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - 1 Location Map - 2 Street Improvement/Assessment Area Map - 3 Typical Section — Mill & Overlay Executive Summary • Roadway resurfacing (full width mill & 2" Northwood Parkway & 62/100 overlay) Project Name Promenade Avenue Project # 1175 Street Area 23,765 Sq, Yds. Street Length 5,872 Feet • Sanitary/Storm sewer Curb Removal 8% Northwood Pkwy 1996 Scope o Utility castings Constructed Promenade Ave 1996 I Northwood Parkway R-4 Residential Parcels Denmark Ave 1998 • Fire hydrant improvements Commercial/industrial 18 Promenade Avenue Reconstructed Streets Included Crack Sealed - Denmark Avenue SealCoated 2002 Absolute Location S.Y2of Section 10 Relative Location North of Yankee Doodle Road Township 27, Range 23 East of 1-35E • Roadway resurfacing (full width mill & 2" PCI Rating 62/100 overlay) Recommended • Replacement of damaged curb & gutter Improvement Overlay Fire Hydrant Improvements $ 59,000 - $ 59,000 • Sanitary/Storm sewer Curb Removal 8% Scope o Utility castings • Water gate valves 1 R-1 Residential Lots I R-4 Residential Parcels 1 • Fire hydrant improvements Commercial/industrial 18 • Trail overlay o Concrete entrance repairs/replacement Cost Estimate/ Revenue Northwood Parkway /& Promenade Avenue 1 Property city Repair Existing Concrete Curb & Gutter $243,500 - $243,500 Fire Hydrant Improvements $ 59,000 - $ 59,000 Concrete Entrance Repairs $ 107,500 $107,500 Northwood Parkway /& Promenade Avenue 1 January 6, 2015 Neighborhood „. Revitalization Northwood Parkway & Promenade Avenue Minnesota Introduction History Pavement Management As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their-'life cycle and implements appropriate maintenance strategies, In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information. The 5,872 feet of collector roadways included in the Northwood Parkway and Promenade Avenue area in northern Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The streets were originally constructed in 1996 and 1998. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years, again at.12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the roads located within the project area,, which are currently in the 19 and 17 year time frames, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 2002 and again in 2009/2010. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Northwood Parkway & Promenade Avenue 2 Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the project area and determined the underground systems are generally in good working order and that no major repWrsore'Meo2ssary. The fire hydrants in this area do not have "stuonozzles" and will bemodified as necessary to update them to current standards. T0 provide a comprehensive review nf the project @noa,theconddbonandcoveragenfother infrastructure items maintained by the City and other public agencies within the public right-of- way andeasen18ntSsuchasutreetUghts,uti/ity6oxes,andab0vegr0undStornlvvatar poDds/aoce3s, and pedestrian features were evaluated. The rehabilitation ofCity-maintained items is included in this project, ifneeded. This project wiU provide resurfacing (full width rniU and 2" overlay) for appnoX|noxtek/ 5,872 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. Included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, trail overlay, concrete driveway entrance repairs/replacements, and replacement of street signage. Area to Be Included Properties included iD the project ||8vvithintheSY2Seoton1O, lying North of Yankee Doodle Road, East of 1-35E, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota, 1;­�_Street Pavement Evaluation The City ofEaQan's Pavement Management System allows the City to evaluate the condition 0f the existing street surface to help schedule timely maintenance and improvements, The Pavement Condition Index (PCI) ranks the surface condition for each street. Tile general categories that define PCI rankings are as follows: PC| Recommended improvement 56-100 RVVtineK4aintenaoce/[nack Seal/Seo|[oat 36'55 Patch/Repair and/or overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 62, which falls near the lower limits of the "Routine Maintenance/Crack Seal/Seal Northwood Parkway & Promenade Avenue Coat ", or the upper limits of the "Patch /Repair and /or Overlay" categories, as mentioned above. While the pavement condition falls into the Routine Maintenance /Crack Seal /Seal Coat category, the types of pavement distresses reflect more substantial deterioration, therefore, a mill & overlay of this street is appropriate at this time and will provide a reasonable pavement life expectancy. a�- Rro osed Improvements Concrete curb & gutter m Damaged curb & gutter will be replaced if severely cracked, spalied, or settled. It is estimated that approximately 8% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Northwood Parkway &'Promenade Avenue 4 Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter -turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the Storz nozzle. Older style hydrants will need to be completely replaced. Driveway Replacement —'Many of the adjacent properties were constructed with bituminous driveway entrances, or concrete aprons that are in disrepair, and are proposed to be replaced. The entrances will be reconstructed with 7" -thick concrete aprons in accordance with Eagan Northwood Parkway & Promenade Avenue 5 Standard Detail 440. These replacements will provide commercial entrances of adequate strength and width, and will be consistent with similar projects in commercial /industrial areas within the project area and throughout the City. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights —The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). This area was reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The streets are collector roadways and have current traffic volumes ranging from 4,900 to 8,000 vehicles per day. Existing trails and sidewalks runs along the Northwood Parkway and Promenade Avenue to connect pedestrians to the City and regional trail system. Pedestrian curb ramps in the project area at the intersecting sidewalks will be replaced if necessary to meet current ADA design standards. Given the existing and proposed elements available for all users, this area meets the intent of the complete streets guidelines. Easement Permits All work will be in the public right -of -way. It is anticipated that a County right -of -way permit will be required for any work within the Yankee Doodle Road and Lexington Avenue right -of- ways. Northwood Parkway & Promenade Avenue 6 n Feasibility and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital Improvement Plan (2015 -- 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Cost Estimate Detailed cost estimates are located in Appendix A. The estimates are based on anticipated 2015 construction costs and include a 5% contingency and indirect cost of 30 %, which include legal, administration, engineering, and bond interest. A summary of the costs is as follows: • Mill & Overlay .............................. • Repair Existing Concrete Curb & Gutter .. ............................... • Fire Hydrant Improvements .................... ............................... • Concrete Entrance Repairs ... .. ........ ---- ............................. Totl ............................................ ............................... p� Assessments $ 384,600 $ 243,500 $ 59,000 107 500 794,600 Assessments are proposed to be levied against the benefited properties for the total improvement with costs allocated in accordance with the City of Eagan's Special Assessment Policy for a mill and overlay improvement for residential streets. All assessments will be revised based on final costs..A preliminary assessment roll is included in Appendix B. A 5% credit is proposed for Northwood Parkway and Promenade Avenue because the pavement condition has deteriorated 1 year prior to an anticipated 20 -year pavement Fife cycle (1/20 =5 %), and 15% for the portion of Denmark Avenue north of Northwood Parkway because it deteriorated 3 years early (3/20 =15 %). The cumulative credit for all properties is 93.7 %, and was determined by prorating the credit for each street as calculated below: Northwood Parkway & Promenade Avenue 7 0 [735' (Denmark Ave) x 85 %+ 5,137' (.remaining length) x 95 %] / 5,872' (total) = 93.7% This reduced assessment rate is in accordance with the February 16, 2010 update of the City's Special Assessment Policy for addressing premature infrastructure failure, A pavement thickness factor adjustment is also proposed for residential properties to adjust the assessment to make it consistent with those on residential streets of similar age and condition. In this case, the 2" overlay is being used instead of a 1 -1/2" overlay that would typically be used on similar residential streets. The adjustment factor anticipated is 1.5 "/2.0 ", but the actual will be determined by the final design. One property, 3285 Northwood Circle, will receive a 7.5' corner lot credit, which reduces its effective parcel size to 3.62 net acres, which was calculated by multiplying the prorated front footage by the total parcel size: ((646' (total frontage) - 75' (corner lot credit)) / 646' (total frontage) = 88.4% 5.48 Total Acres --1.39 Acres Ponding Easement = 4.09 Net Acres 4.09 Net Acres x 88,4% = 3.62 Net Acres / corner lot credit The construction limits do end partially in front of 3225 Denmark Avenue (Postal Credit Union) and 3250 Denmark Avenue (strip mall). Both parcels are proposed to be assessed for their entire lot instead of prorating it by the amount of frontage being rehabilitated. 3250 was not included in the assessable area for the street improvements to the south, and 3225 will not be assessed for future improvements to the north. City Special Assessment Policy Assessment Ratio Property City Mill &Overlay - Nigh - Density Residential (R -1) 50 %* 50% Mill & Overlay - Nigh - Density Residential (R -4) 75 %* 25% Commercial/ Industrial 100% - Repair Existing Concrete Curb & Gutter - 100% Fire Hydrant Improvements - 100% *Of comparable Zoning Equivalent Ratio to total width and /or structural strength (i.e., 32'/44', 32'/52, 44'/52, etc.) The low density residential property's assessment was determined using a per front foot basis, and the high density residential and commercial / industrial properties were determined based on the total net acres, The total acreage of the high density and commercial/ industrial properties is 129.57 acres. The "net acres" is 99.55 acres, and was determined by subtracting the 30.02 acres of drainage and utility easements used for poncling purposes from the total acreage, Northwood Parkway & Promenade. Avenue 8 Mill & Overlay - Residential Properties —All residential properties (1 R -1 and 1 R -4) as shown on Figure 2, having driveway or private street access onto a street in the project area, are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for R -1 properties, and 75% of R -4 properties, for collector roadways, based on a standard 32 -foot width. The estimated cost for residential properties, based on the City's Assessment Policy, is $9.21/ F.F. (un- platted R -1), and $1,987/ net acre (R -4) and is calculated as follows: R -1 Residential Properties (un- platted) a $384,600 (Mill and Overlay Costs) / 11,744' (Total Frontage) = $32.75/ Front Foot o $32.75 / Front Foot x 50% (Assessment Rate) x 93.7% (early deterioration) x 32'/40' (street width) x 1.5 "/2.0" (pavement thickness) = $9.21 / R -1 F.F. R -1 Assessment = $9.21/F.F. x 214' = $1,970.94, rounded to $1,971 R-4 Residential Properties * 10,750' R -4 & C/I Frontage / 11,744' Total Frontage = 91.5% R -4 & C/I Frontage o $384,600 (Mild &Overlay Costs) x 75% (Assessment Rate) x 93.7% (early deterioration) x 32'/40' x 91.5% = $197,843 * $197,843 / 99.55 net acres = $1,987.37/ net acre, rounded to $1,987 / net acre (R -4) Commercial /industrial —All commercial /industrial properties, as shown on Figure 2, within the project area are proposed to be assessed. The City's Assessment Policy states that 100% of the mill and overlay costs are assessable, regardless of street width. The estimated cast per net acre to be assessed, based on the City's Assessment Policy, is $3,312 /Net Acre (C /I) and is calculated as follows; a 10,750' R -4 & C/I Frontage / 11,744' Total Frontage = 91.5% R -4 & C/I Frontage a $384,600 (Mill & Overlay Costs) x 100% (Assessment Rate) x 93.7% (early deterioration) x 91.5% = $329,739 o $329,739 / 99.55 net acres = $3,312.30/ net acre, rounded to $3,312 / net acre (C /l) Driveway Entrance Replacement — Several properties have driveway entrances with damaged concrete driveway aprons that will be replaced, or bituminous driveways that need to be replaced with commercial concrete entrances. Properties are proposed to be assessed for the total cost of repairs. The costs of common driveways are proposed to be prorated among all benefiting parcels. The estimated cost of driveway repairs is approximately $107,500 or $120/ SY and is calculated as follows: Total area of concrete driveway apron repair = 892 SY Total concrete driveway apron cost = $107,500 Total cost /SY = $120.51, rounded to $120/ SY Northwood Parkway & Promenade Avenue 9 The remaining frontage within the project area (780' or 6.6/0) is considered non- assessable under the City's Assessment Policy. Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for R -1 residential owners, and ten years for R -4 residential and commercial /industrial owners. in 2014, the interest rate was set at 4 %. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,971 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: $1,971 R -1 Residential Assessment Principal j Year Interest/ Year I" Year $394 j $92 ............................. .................................. .... ........... ..._..,.. ,,. 5t1' Year $394 16 Cost/ Year ,.._.._......_- _...__.,_.. ___. $485 $4.10 R -4 Residential & Commercial/ industrial per $1,000 Assessed ...... - _._ _ ....................... _ _ _.._.. _..._ ..... _m.....,... .... ... ......_ ........... . .... .. Principal j Year Interest j Year Cost/ Year _ ....... ................ .... .... ._..... 1 st Year $100 $47 !$147 .. ................................ 10t" ..................... ear $100 ' $4 $104 Bonds may be issued to finance the improvements. Revenue Source A summary of revenue sources is listed below: Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) 1 $ 384,600 $ 305,141 — - $ 79,459 Repair Existing Curb & Gutter ( $ 243,500 $ 243,500 Fire Hydrant improvements - - $ 59,000 - $ 59,000 — Concrete Entrance Repairs $ 107,500_ _ $ 107,500 Totals $ 794,600 $ 412,641 — 381,959 The Major Street Fund will finance the estimated street related project deficit of $322,959 (44% of total street costs). The Combined Utility Fund will finance the estimated $59;000 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification Northwood Parkway & Promenade Avenue 10 program anticipates a one -time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate. Protect Schedule Present Feasibility Report to City Council/ Order Public Hearing ................................................ ............................... December 2, 2014 Informational Meeting......... ............. ............................... .......................December 29, 2014 PublicHearing ......................................... ............................... ......................January 6, 2015 Approve Plans and Specifications...— ....................... ............................... February 17, 2015 BidDate ......................................................................... ............................... March 26, 2015 AwardContract ........................................ ............................... ..........................April 7, 2015 StartConstruction .............................................................. ............................... May 1, 2015 Project Completion.. ............................ -- ... — ..... ............................................ August, 2015 Final Cost Report .................................... ............................... .....................September, 2015 Final Assessment Hearing ....................................................... ............................... Fall, 2015 First Payment Due with Property Tax Statement ............ ............................... May 15, 2016 Northwood Parkway & Promenade Avenue 11 Appendix A Preliminary Cost Estimate City Project 1175 Northwood Parkway/ Promenade Ave. j Item No. Item i j II Unit Unit Price I Est Qty 1 I Estimated Cost Part I - Bituminous Street Overlay LS $ 1,500.00 1 $ 1,500.00 2104.501 2021.501 Mobilization LS $ 4,000.00 1. $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 100 $ 1,000.00 2232.501 Mill Bituminous Pavement - Full Width (1 -3/4" Depth) SY $ 3.00 23,765 $ 71,295.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 1.,550 $ 4,650.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 2,945 $ 176,700:00 2360301 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 33 $ 4,290.00 2504.602 Adjust Gate Valve Box EA $ 175.00 9 $ 1,575.00 2504.602 Repair Gate Valve Mid Section EA $ 350.00 1 $ 350.00 2504.602 Repair Gate Valve Top Section w /Cover EA $ 300.00 4 $ 1,200.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 3 $ 1,350.00 2563.601 Traffic Control LS $ 2,000,00 1 $ 2,000.00 2581.501 Pavement Message Arrow (flight) - Epoxy EA $ 1.30.00 2 $ 260.00 2581.501 Pavement Message Arrow (Left) -Epoxy EA $ 130.00 9 $ 1,170.00 2582.502 12" Solid Line White - Epoxy LF $ 5.00 178 $ 890.00 2582.502 4" Solid Line White - Epoxy LF $ 1.00 1,150 $ 1,150.00 2582.502 2.4" Solid Line White - Epoxy LF $ 8100 60 $ 480.00 2582.502 4" Double Solid Line Yellow - Epoxy LF $ 1.00 4,525 $ 4,525.00 2582.503 Zebra Crosswalk White - Epoxy SF $ 5100 168 $ 840.00 SP -1 Signage Remove and Replace LS $ 4,000.00 1 $ 4,000.00 Subtotal 5 281.72s.nn 5% Contingency $ 14,086.25 Subtotal $ 295,81115 30% Indirect Costs $ 88,743.38 Part I - Bituminous Street Overlay $ 384,554,63 ___ ........ _ ........ ___. item No. Item ---.---------..__...__.._._.. ._.- .__..._.._......_._..._.._. Unit Unit Price FlIt Qty ._ _ Estimated .. Cast Part If - Repair Existing Curb & Gutter 2101.601 Remove Trail Overgrowth LS $ 1,500.00 1 $ 1,500.00 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 750 $ 5,625.00 2104.503 Remove Bituminous Trail Pavement SF $ 2.50 2800 $ 7,000:00 2104.503 Remove Concrete Sidewalk (4 ") SF $ 4.00 4,842 $ 19,368.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $ 16.00 22 $ 351.00 2105.501 Common Excavation CY $ 30.00 10 $ 300.00 2211.501 6" Aggregate Base, Cl. 5 (100%. Crushed) TON $ 25.00 50 $ 1,250.00 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 375 $ 1,125.00 2360;501 SP WEA240B Wearing Course Mixture ("Dail overlays) TON $ 70.00 640 $ 44,800.00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 90 $ 11,700.00 2504.602 Irrigation Repair EA $ 200m 10 $ 2,000.00 2506.602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400:00 19 $ 7,600.00 2506.602 Remove & Replace Casting (Catch Basin) EA $ 800.00 2 $ 1,600.00 2506:602 Repair / Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 2506.602 Install 2 x 3 CB Erosion Barrier Shroud EA $ 100.00 4 $ 400.00 Northwood Parkway & Promenade Avenue 12 2521,501 6" Concrete Ped Ramp w/ Wet Cast for Truncated Dome Inset 2521,501 4" Concrete Sidewalk 2531,501 Concrete Curb & Cutter B418 2531.501. Concrete Curb and Gutter, B618 2531,507 Concrete Valley Gutter - High Early 2531,618 Truncates) Doane Detectable Warning Laver (2x2) 2540.602 Repair Landscaping 2572,503 Application of Water for Turf Establishment 2573.530 Storm Drain inlet Protection 2575.551 Select Topsoil/ Grade 1 Compost Mix 2575.609 Seeding (MnDUF 270 w /Type 5 Hydromulch) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part it - Repair Existing Curb & Gutter Item No. I Item Part III Fire Hydrant Improvements 2504.602 Nozzle improvement (Type 100) 2504.602 Remove & Replace Hydrant Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Fire Hydrant improvements SF $ 6,50 805 $ 5,232.50 5F $ 5.00 4,095 $ 20,475.00 LF $ 15.00 80 $ 1.,200.00 LF $ 16.00 670 $ 1.0,720.00 SY $ 60.00 22 $ 1,320.00 EA $ 150.00 50 $ 7,500.00 EA $ 350.00 4 $ 1,400.00 GAL $ 0.10 130,500 $ 13,050.00 EA $ 125,00 4 $ 500.00 CY $ 50.00 165 $ 8,250.00 SY $ 1.25 2,900 $ 3,625.00 178,392.50 $ 8,919.63 $ 187,312.13 $ 56,193:64 $ 243,50S.76 Unit I Unit Price Est Qty ) Estimated Cost EA $750.00 51 $ 38,250.00 EA $5,000:00 1 $ 5,000.00 $ 43,256:06 $ 2,162.56 $ 45,412.56 $ 13,623.75 $ 59;036.25 Northwood Parkway & Promenade Avenue 13 Item No. Item unit Unit Price Est Qty Estimated Cost - _— — 2104.501 Remove Concrete Curb and Gutter Part III - Concrete Entrance Replacement 2104.501 Remove Concrete Curb and Gutter LF $7.50 162 $ 1,215.00 2104.505 Remove Concrete Driveway /Valley Gutter SY $16,00 441 $ 7,056.00 2104.505 Remove Bituminous Pavement SY $10,00 490 $ 4,900.00 2105.501 Common Excavation CY $30.00 ! 5 $ 450.00 2211,501 6 "Aggregate Base, Cl, 5 (100% Crushed) TON $25.00 23 $ 575.00 2360,501 SP WEA340B Wearing Course Mixture(Patch) TON $130.00 26.5 $ 3,445,00 2531.501 Concrete Curb and Gutter, 6618 LF $16.00 100 $ 1,600.00 2531,507 Repair 7" Concrete Driveway Pavement - High Early SY $65.00 892 $ 57,980.00 2575.535 Water for Turf Establishment GAL $0.10 6075 $ 607.50 2575.551 Select Topsoil /Compost.(Grade 1) mix CY $50.00 9.5 $ 750.00 2575,604 Seeding (MnDOT 270 w /Type 5 Hydromulch) SY $1.25 135 $ 168.75 Subtotal $ 78,747,25 5 % Contingency $ 3,937,36 Subtotal $ 82,684.61 30% Indirect Costs $ 24,805,38 Part III - Concrete Entrance Replacement $ 107,490.00 Part I - Bituminous Street Overlay $ 384,554.63 Part II - Repair Existing Curb & Gutter $ 243,505,76 Part ill - Fire Hydrant Improvements $ 59,036,25 Part III - Concrete Entrance Replacement $ 107,490.00 Project 1175 Total Cost $ 794,586.63 Northwood Parkway & Promenade Avenue 14 Appendix B Preliminary Assessment Roll City Project 1175 Northwood Parkway & Promenade Avenue Wilderness Run Road - - - ------ - ---- ----- - - . . . ......... ....... . . .............................................. R-1 Residential P.I.N. Unit F.F. Total I . . ..... . . . ............. Concrete Entrance Total . . . . ....... . .................... . .... Assessment Assessment' 3305 LEXINGTON AVE S 10-01000-75-040 214 i $ 9.21 1,9 70.94 1 $ 1,970.94 Total ... $ 24,393.23 . ..... $ 47,875,31 Subtotal . ....... ... 214 1,970,94 1,970.94 ._- _.- .. ......................... . ... ..---N-orthwood Drive ---------- ..... ............... .. . Gross Net Unit Total Street Concrete Gross Net R-4 Residential Unit Total Street Concrete 10-22472-03-010 P.I.N. Acreage Acreage Assessment Assessment Entrance Total ... $ 24,393.23 . ..... $ 47,875,31 Assessment' 10-22472-02-092 1110 NORTHWOOD DR 10-22473-01-010 11 28.74 20.03 $ 1,987 $ 39,799,61 7,104,59­—$ 46,904.20 25,647,53 Subtotal I 28,114 __ 20.03_. . . . ........ ................. L $ 39,799.61 . . . ....... . 7,104.59 $ 46,90410 `Concrete entrance assessments reflect the ACTUAL estimated cost for each driveway, The AVERAGE cost for all driveways is $120/SY, Promenade Avenue ..... ............... .. . Gross Net Unit Total Street Concrete Commercial/Industrial/Office P,I•N, Acreage Acreage Assessment Assessment Entrance t Total Assessment 3324 PROMENADE AVE 10-22472-03-010 9,32 7,09 3,31.2 . ... . .......... . .. .... $ 23,482.08 ... $ 24,393.23 . ..... $ 47,875,31 1263 PROMENADE PL 10-22472-02-092 36,39 29.43 $ 3,312 97,47116 25,647,53 $ 123,119.69 1298 PROMENADE PL 10-22472-02-020 1.35 1.35 $ 3,312 4,47L20 $ 802.76 $ 5,273.96 3380 DENMARK AVE 10-22472-02-010 2 .63 2.63 $ 3,312 $ 8,710.56 $ 1,563.90 $ 10,274,46 1294 PROMENADE PL 10-22472-02-030 2.12 2,12 $ 3,312 7,021,44 $ 1,260.61 $ 8,282.07 1288 PROMENADE PL 10-22472-02-040 1:95 1.95 $ 3,312 6,458,40 $ 1,159,54 $ 7,617,94 1280 PROMENADE PL 10-22472-02-050 110 2,10 $ 3,312 6,955,20 $ 1,248.74 $ 8,203.94 1270 PROMENADE PL 10-22472-02-060 2.76 2,76 3,312 9,141.12 1,641.20 $ 10,782.32 1260 PROMENADE PL ... ....... 10-22472-02-070 1.09 I 1.09 $ 3,312 $ 3,61.0.08 648.16 $ 4,258.24 . ...... . . .. . ............. . .... �ubtotal 59.71 1 - ry50.52 — $ 167,322.24J�_ -- 58,365,69 $ 225,687A3 'Concrete entrance assessments reflect the ACTUAL estimated cost for each driveway. The AVERAGE cost for all driveways is $120/SY. Northwood Parkway Commercial/Industrial/Office P.I.N. Gross Net Acreage Acreage Unit Assessment Total Street Assessment Concrete Entrance ' Assessment Total 1257 NORTHWOOD PKWY 1 1.0-69500-01-010 3A1 3.41 $ 3,312 11,293,92 2,781,87 $ 14,075,79 1247 NORTHWOOD PKWY 10-69500-01-020 333 3.33 3,312 11,028,9.6 10,092,47 $ 21,121.43 1227 NORTHWOOD PKWY 10-45001-02-010 . .... ... ...... .. 5.20 1.8; 3,312 6,259.68 $ 6,259,68 3285 NORTHWOOD CIR' 10-52175-01-010 . .. . ... . ...... .. - . --.- 5,48 162 J_ 3,312 11,989.44 $ 11,989.44 Subtotal 17.42 12.25 $ 40,572.00 J $ 12,87434 $ 53,446.34 I Concrete entrance assessments reflect the ACTUAL estimated cost for each driveway. The AVERAGE cost for all driveways is $12()/SY. 2 Includes 75' corner lot credit (see feasibility report for details) Northwood Parkway & Promenade Avenue 15 'Concrete entrance assessments reflect the ACTUAL estimated cost for each driveway. The AVERAGE costfor all driveways Is $:120/SY. . . ............ . ..... . Total Assessments 129.57 t 99-55 $ 305,L-49.79-- $ o�,sooxo �i2,64�79­11 Uli� j i —� R-1 Residential Frontage 214 Denmark Avenue R-4 Residential & Commercial Frontage .............. . ... .................................. . .............. . .. 780 6,63 Total Frontage 11744 . . ..................... . ..... . ... . .... . . .. ............ Gross Net Poncling Easement Area . ........... Unit .. . .. . Total Street Total Area . ....... Concrete 10010% Commercial/industrial/Office P.I.N. Entrance Total Acreage Acreage Assessment Assessment Assessment ...................... .............. ..................................... . . .. . .. ............ 3225 DENMARK AVE ..... .. . .. .. ...... .... 10-54200-02-020 . ..... 1,92 1.92 3,312 6,359,04 9,346,84 705.88 3235 DENMARK AVE 1O.-S4200-02-010 150 1.50 3,312 4,968A) . $ 1,133.97 6,101.97 3220 DENMARK AVE .............. 10-45001-01-010 1.6,99 ....... ................ 10.48 3,312 34,709.76 ..... 16,103.25 50,813.01 3250 DENMARK AVE 10-84490-01-020 1.620 1.400 3,312 $ 4,636.80 4,636,80 ........ . .... 3240 DENMARK AVE . . .... ...... . ...... 1.0-84490-01-010 1,67 1A5 $ 3,312 4,802,40 2,571.32 $ 7,373.72 Subtotal 23.70 16.75 $ 55,476.00 .... . F ------- 19,155.38 — $ 84,631.38 'Concrete entrance assessments reflect the ACTUAL estimated cost for each driveway. The AVERAGE costfor all driveways Is $:120/SY. . . ............ . ..... . Total Assessments 129.57 t 99-55 $ 305,L-49.79-- $ o�,sooxo �i2,64�79­11 Uli� j i —� R-1 Residential Frontage 214 1.8% R-4 Residential & Commercial Frontage 10750 91.5% Non-Assessable Frontage 780 6,63 Total Frontage 11744 100.0% Conitnercial/Inclustrial/Office Net Area 99,55 76.8% Poncling Easement Area 30.02 212% Total Area 129,57 10010% Northwood Parkway & Promenade Avenue 16 10/22/ras Northwood Pkwy l Promenade Ave. . City of Eap Street Revitalization - Project 1175 Fig. 1 Engineering Department Location Map z 0 0 0 QL CD N FJ cfl co RW . . . . . . . . . . . . . . . . . . . . . . . 6 rl M71M ffl Engineering Department 10131111 14' 1 12' 14' 1 ---- - - I ...... TURN LN. 71/2' BITUMINOUS SURF-ACE 12" AGG. BASE Existing Typical Section Northwood Parkway 80' ROW 14' j 12' 14' ..... . ...... TURN LN. 2" FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY 51/2" BITUMINOUS SURFACE 12" AGG. BASE U Northwood Parkway REMOVE & REPLACE EXIST. B618/B624 CURB & GUTTER, AS DIRECTED BY THE ENGINEER Northwood Parkway 1.Promenade Ave. Fig. 3A Typical Sections Project 1175 1 Engineering Department 12" AGG, BASE MEMO.# * wrwj a] Afro ffiw'&V]�' 611111 20' i 20' 2" FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY `- REMOVE & REPLACE EXIST. B618 21/2" BITUMINOUS SURFACE CURB & GUTTER, AS DIRECTED 12" AGG. BASE BY THE ENGINEER Denmark North Typical Sections - Project 1175 Fig. 3B ROW - VARIES 7 112" BITUMINOUS SURFACE 12" AGG. BASE EKisti_g_ Promenade Avenue ROW - VARIES 2" FULL WIDTH MILL 2" TYPE 2360 WEAR COURSE BITUMINOUS OVERLAY - 2357 BITUMINOUS TACK COAT N-1/— 5112" BITUMINOUS SURFACE REMOVE & REPLACE EXIST. B6181B624 12" AGG. BASE CURB & GUTTER, AS DIRECTED BY THE ENGINEER 1"ONTSTO 0', 0 I 1 /08/2014 .......... .............. -- City of Eap Northwood Parkway Promenade Ave. Fig. 3C Engineering Department Typical Sections Project 1 175 1 Northwood Parkway and Promenade Avenue Neighborhood Street Revitalization City Project No. 1175 Informational Meeting — 3:00 P.M. Monday, Dec. 29, 2014 Meeting Room 1AB Attendance Aaron Nelson, Assistant City Engineer, John Gorder, City Engineer, and 1 representative of a commercial property (Wings Financial) was in attendance (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the commercial property representative and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work; however, some phases may require short -term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. The concrete driveway entrance in front of this property needs to be repaired, so access can either be provided at the alternate accesses, or the concrete can be installed in phases so a portion of the driveway is always open to traffic while the concrete cures. The meeting adjourned at 3:20 p.m. City of 88p Northwood Parkway & & Promenade Avenue Street Revitalization City Project 1175 NAME 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Informational Meeting Monday, December 29, 2014 3:00 p.m. Conference Room 1AB ADDRESS PHONE bob''{ Agenda Information Memo January 6th, 2015 Eagan City Council Meeting Old Business A. Ordinance Amendments — to Chapter 4 regarding mandatory 2015 Minnesota State Building Code and Septic provisions. Actions To Be Considered: Action 1. To Approve Ordinance Amendments to Chapter 4 regarding mandatory 2015 Minnesota State Building Code (MSBC) and Minnesota Pollution Control Agency (MPCA) Subsurface Sewage Treatment System (SSTS) provisions. Action 2. To Approve the resolution setting the corresponding permit fees for Fire Suppression Systems in Single Family homes. Required Vote For Approval: Majority of Council Members Present Facts: ➢ City Council action of December 16, 2014 approved the preparation of City Code amendments to update chapter 4 of The Eagan City Code. ➢ Periodically the mandatory MSBC is updated to reflect National and State code changes. Municipalities cannot be more restrictive or less restrictive than the MSBC. ➢ The regulated chapters within the MSBC include provisions relative to Accessibility, Electrical, Elevator, Energy, Plumbing, Mechanical, Solar, Fuel gas, Residential Building, and Commercial Building codes. ➢ One notable change in the Residential Building Code requires new single family dwellings that contain 4,500 square or more to be equipped with fire sprinkler systems. A fact sheet from The Minnesota Department of Labor and Industry is attached regarding residential sprinklers. ➢ To enhance occupant and firefighter safety a provision has been added requiring floor systems in un- finished lower levels to be protected with gypsum board in new houses. Attached you will find more information on this provision. ➢ Another change exempts accessory structures of less than 200 square foot from building permits. Currently projects less than 120 square feet are exempt from building permits. We will continue to issue zoning permits on projects that don't meet the building permit threshold. ➢ The MPCA regulates SSTS's and we are required to make necessary changes to comply with the current rules. ➢ The MPCA has reviewed our proposed ordinance changes and indicated that the new ordinance will comply with their guidelines. ➢ The City has been steadily loosing SSTS's and we currently have 163 documented systems. Attachments: (4) OBA -1 Ordinance amendments OBA -2 Resolution OBA -3 Sprinkler fact sheet OBA -4 Floor protection provision ORDINANCE NO. 2ND SERIES AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY CODE CHAPTER FOUR ENTITLED "CONSTRUCTION LICENSING, PERMITS AND REGULATION, EXCAVATIONS AND MOBILE HOME PARKS" BY AMENDING SECTION SECTION 4.04 REGARDING INDIVIDUAL SEWAGE TREATMENT SYSTEMS; AND BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 4.99. The City Council of the City of Eagan does ordain: Section 1. Eagan City Code Chapter Four is hereby amended by changing Section 4.01 to read as follows: The Minnesota State Building Code (SBC)(200 -- 2015), and any amendments thereto established and adopted from time to time by the Minnesota Commissioner of Labor and Industry, including the following chapters of Minnesota Rules, is hereby adopted by reference as though set forth verbatim herein: A. 1300 Administration of the State Building Code Administration; B. 1301 Building Official Certification; C. 1302 Construction Approvals; D. 1303 Minnesota Special Provisions of the State Building Code; E. 1305 Adoption of the International Building Code; F. 1307 Elevators and Related Devices; G. 1309 Adoption of the International Residential Code; H. 1311 Adoption of the Guidelines for Rehabilitation of Existing Buildings; 1. 1315 Adoption of the 2-08* National Electrical Code; J. 1322 Residential Energy Code; K. 1323 Commercial Energy Code; L. 1325 Solar Energy Systems; M. 1341 Minnesota Accessibility Code N. 1346 Adoption of the Minnesota Mechanical and Fuel Gas Code; O. 1350 Manufactured Homes; P. 1360 Prefabricated Buildings; Q. 1361 Industrialized /Modular Buildings; R. 1370 Storm Shelters (Manufactured Home Parks); S. 4715 Minnesota Plumbing Code; and T. 1335 Floodproofing Regulations. The current edition of Minnesota State Fire Code, and any amendments thereto established and adopted from time to time by the Minnesota Commissioner of Public Safety is hereby adopted by reference as though set forth verbatim herein. One copy of said codes shall be marked CITY OF EAGAN— OFFICIAL COPY and kept on file in the protective inspections department and open to inspection and use by the public. Section 2. Eagan City Code Chapter Four is hereby amended by changing Section 4.04 to read as follows: Sec. 4.04. Individual Subsurface sewage treatment systems. A. Findings and purpose statement. The city council finds that the location, design, installation, use or maintenance of individual subsurface sewage treatment systems (hSTS SSTS) may adversely affect the health, safety and welfare of the city residents and the general public by the potential discharge of inadequately treated sewage into ground waters, ground surfaces or surface waters. In the interest of protecting the health, safety and welfare of the public, the city has established the regulations herein. B. Adoption of Water Pollution Control Act and MPCA Regulatory Rules. Minn. Stat., §§ 115.55 and 115.56, comprising as part of the Minnesota Pollution Control Act, as amended through 4-9W 2014 and any amendments thereto established and adopted hereafter from time to time, and Minnesota Rules Pafts 7080.0010 through 7080.0176 and 7080.0300 thfough 7080.0315, as amended thretigh 1 , Chapters 7080, 7081 and 7082, comprising a part of the Minnesota Pollution Control Agency individual Subsurface Sewage Treatment Systems Rules, effective as of January 2014 and any amendments thereto established and adopted thereafter from time to time, are hereby adopted and incorporated herein by reference, except as otherwise provided herein. A copy of the provisions adopted herein shall be on file at the City Inspection Department. The provisions adopted herein shall be referred to hereinafter as "state requirements." C. Definitions. For purposes of this section, the terms and phrases herein shall have the definitions given in Minn. Stat. § 115.55 and Minn. Rules, PaA 7080.00 chapters 7080,7081, and 7082. D. Individualsewage t-peatment : Lste m ' eense. License required. No person shall design, install, maintain, pump, repair, replace, extend, or provide services to, or inspect an IIST -SSSTS which is located within the city without a license issued pursuant to Minn. Stat. § 115.56. E. Ind-Md caul Subsurface sewage treatment system permit and plan. Permit required. No person shall newly construct or replace, extend or repair an ISTSSSTS without first obtaining a permit therefor from the city. Any new construction or replacement or repair of an ISTSSSTS or an upgrade required due to a bedroom addition shall be in compliance with the state requirements adopted herein. No Type IV, Type V or MSTS system or any SSTS system constructed in accordance with approved alternative standards shall serve or be utilized on a property unless an operating permit from the city is in effect. 2. Permit application. The application for a permit hereunder shall be in writing and submitted to the city's chief building official on a form as the city shall provide, including the following information: 2 Fa} A certified written site evaluation report in accordance with Minn. Rule, �t 1�9 Chapters 7080 and 7081 and this section; (b) A certified design report, including drawings, calculations and summary of all of the IS -SSSTS components (c ) For any lot created after January 23, 1996, a certified lot survey depicting the location of two soil treatment and dispersal areas on the lot that support the proposed SSTS. (d) For any newly constructed or replacement SSTS, a management plan that shall set forth the frequency of maintenance tasks including solids removal, not to exceed every 3 years, monitoring of maintenance and operation, requirement of owner to notify the City when the SSTS is not in compliance or is abandoned, and requirement of owner to file with the Building Inspections Department all maintenance records or reports. 3. Issuance of permit. No permit shall be issued under this section unless the application establishes that the ISTSSSTS will be in compliance with the state requirements adopted herein. The permit application, along with all exhibits thereto, shall be reviewed and certified by a licensed compliance inspector authorized by the city to determine whethff that the newly constructed or replaced, repaired or upgraded system will meet the applicable state requirements. The construction, replacement, repair or upgrade of an 1ST-SSSTS may be initiated only upon the issuance of the permit. No newly constructed, repaired, replaced or upgraded ASSTS may be used until a certificate of compliance is issued by a compliance inspector in accordance with this Section. 4. Bedroom addition building permit or variance. The city shall not issue a building permit or a variance for an addition of a bedroom on property served by 1ST-SSSTS except upon receipt of a certificate of compliance. The city may temporarily waive the certificate of compliance requirement for a building permit or variance for an application made during the period of November 1 through April 30, provided that an inspection of the system is performed by the following June 1 and a certificate of compliance is submitted to the city by the following July 1. 5. Expiration of permit. A permit issued hereunder shall be valid for a period of 180 days. If no substantial work has commenced within that period, the permit shall terminate. 6. peals of decisions. An applicant may request a var-ianc -e of any ..equi foment of this s°^+i ^N ^N appeal any decision or determination by the city in connection with any provision of this section pursuant to the procedures set forth in section 11.40 of the City Code. 3 7. Permit fees. Any ISTSSSTS permit fee shall be as set forth by a duly adopted city council resolution. 8. Certified site evaluation report. It shall be the responsibility of any site evaluator to utilize the proper professional tools, professional methods and judgments, and number of soil observations to verify that the site complies with Minnesota Rules, Chapters 7080 for individual SSTS or 7081 for mid -size SSTS standards and requirements for the primary initial and reserve (replacement) areas. The primary area shall consist of a minimum of 5,250 square feet per site, unless otherwise directed by the city. The size of the reserve area shall be similar in size as the primary area. The reserve site may be an eNerlay of or within the prli­� HE— --E)Vided that a Chapter- 7080 as the reserve area for a new system; and (2) what aetien must be talw to prepare or allow the 1— h.­.Y — -- to be tised as the resefve area. —No person shall use the primary area as the reserve area unless all requirements under Chapters 7080 or 7081 as applicable and as certified by the licensed designer are met. The site evaluator shall use the Dakota County Soil Survey and Munsell Soil Color Charts in accordance with Minnesota Rules, Chapter 7080, standards and requirements. A minimum of four (4) soil observations and two (2) percolation test must be completed for each the primary area and at least one (1` soil ebse,_,4ie � r the reserve area. 9. As -built record. For each newly constructed or replaced, extended, ungraded or repaired 1,ST- SSSTS, an "as- built" record shall be properly completed and filed with the city no later than ten (10) days after completion of the new construction, replacement, upgrade or repair of the ISTISSSTS. 10. Management Plan. The owner and occupant of any property on which an SSTS is located shall comply with the management plan submitted with and approved by the city in the permit application process for the SSTS on the property 11. Abandonment of SSTS. The owner and occupant of any property on which an SSTS is located shall notify the City SSTS on the property that is no Ionizer in use and shall remove or seal the SSTS or components thereof in accordance with the state requirements within 90 days of the last day of use. F. In6 v-idia l Subsurface sewage treatment system inspection. Compliance inspections required. An inspection to determine whether an IST-SSSTS is in compliance with the state requirements adopted herein shall be conducted whenever an ISTISSSTS permit is required under this section. Any compliance inspection performed hereunder shall be conducted by a licensed inspector, whose license is independent of the permit applicant, the owner and the installer of the IST-SSSTS to be inspected. The manner and timing of the compliance inspection shall be as required by the licensed inspector for purposes of new construction or replacement or upgrade of an ISTISSSTS. 0 In the event a licensed inspector cannot perform an inspection at the IST-SS STS site, the licensed inspector may conduct the compliance inspection through the use of video, electronic, photographic or other reliable evidence of compliance provided by the licensed installer. 2. Certificate of compliance and notice of noncompliance. The licensed inspector shall submit a certificate of compliance or notice of noncompliance to the city and the owner of the ISTSSSTS within t€w 15 business days after the compliance inspection. The certificate of compliance or notice of noncompliance must include a certified statement from the licensed inspector that identifies the type of system inspected and indicates whether the ISTSSSTS is in compliance with the state requirements adopted herein. In the event the ISTSSSTS is not in compliance, the inspector shall specify the basis for noncompliance and whether the IS-TSSSTS must be upgraded, replaced or its use discontinued. If the IS-TSSSTS presents an imminent threat to public health or safety, the notice of noncompliance must contain a statement to this effect. If a notice of noncompliance is submitted to the city, a second compliance inspection shall be completed upon the upgrade, replacement, repair or discontinued use as required in the notice of noncompliance. 3. Bedroom addition building permit or variance. No building permit for the addition of a bedroom on property served by an ISTSSSTS shall be issued unless a compliance inspection is performed and a certificate of compliance is submitted to the city. 4. Periodically saturated soil discrepancies or disputes. If a documented discrepancy arises as to the depth of the periodically saturated soil between licensed system professionals/ business or a licensed business and the City Building_ Official for purposes of SSTS design or compliance, then the parties, including the property owner, shall participate in a dispute resolution method as set forth in Minn. Rules, Chapter 7082. G. Repair of noncomplying or failing individ1 subsurface sewage treatment systems. The owner or occupant of any property on which a noncomplying or failing ISTSSSTS is located shall upgrade, repair, replace or discontinue the use of the IST-SSSTS in accordance with the requirements of Minn. Rules, Pa#s 7080 0020 through 7090.0176 Chapter 7080 or 7081 as applicable and the notice of noncompliance. Any noncomplying or failing IST-SSSTS from which discharge or sewage can be contained within the property the ISTSSSTS serves and is not an imminent threat to public health or safety shall be corrected within 180 days of the date of service of the notice of noncompliance. Any noncomplying or failing ISTSSSTS from which discharged sewage cannot be contained within the property the 1ST &SSTS serves or that poses an imminent threat to the public health and safety, shall be corrected within 30 days of service of the notice of noncompliance unless weather conditions prevent correction within 30 days in which case the owner or occupant shall implement temporary corrective measures (such as regular pumping of the ISTSSSSTS) and complete permanent corrective measures as soon as physically feasible, but in no case later than 180 days or July 1 immediately following the date of service of the notice of noncompliance, whichever is longer. Upon the repair, upgrade, replacement or discontinuance of the use of the IS-T-SSSTS as directed in the notice of noncompliance, a second compliance inspection must be completed within 30 days of the repair, upgrade, replacement or discontinuance and a certificate of compliance must be filed with the city within 30 days of the inspection. If the owner or occupant fails to comply with this section, the use of the IS419SSTS must be discontinued immediately. H. Minimum soil treatment area. Any property or lot platted after January 23, 1996, and served by an I-ST-SSSTS shall have a minimum of one additional soil treatment and dispersal area which can support a standard soil treatment system. I. Application of other statutes, regulatory rules or local regulations. In addition to all provisions of this section, all federal, state and local statutes, rules and regulations governing the discharge or disposal of sewage or the construction, repair or replacement of any individual sewage treatment system that is newly constructed or replaced or repaired shall apply with which all person shall comply within the Cites ith any othef state or leeal statute, FegulateFy r-ti'° or e -din nee. Any conflict between the provisions of this section and any other state or local statute, regulation or ordinance, shall be resolved in favor of the more restrictive provision. J. Required septic tank sizing. Any septic tank for a new or replacement septic tank for any IS4NSSTS shall be sized 50 percent greater than the minimum size requirement provided in Minnesota Rules, Chapter 7080 or 7081 as applicable. In the event that a basement toilet which exists or could exist would require a pump, the septic tank capacity shall be sized for both the potential basement toilet and the basement raw sewage pump in accordance with Minnesota Rules, Chapter 7080 or 7081 as applicable and the following: TABLE INSET: K. Septic tank and lift station requests. No cesspool, seepage pit or dry well shall be used or repaired or modified for use as a septic tank or pump -lift station. No septic tank shall be constructed of concrete blocks. Holding tanks may be used for the following applications on1X after it can be shown conclusively by the arobertv owner that a SSTS bermitted under this Chatter cannot be feasiblv installed and is bermitted under the issued hermit: Minimum Liquid Minimum Liquid No. Bedrooms Minimum Liquid Capacity with Capacity with Capacity Garbage Disposal Garbage Disposal and Basement Sewage Lift 2 1125 1125 1500 3 or 4 1500 1500 2000 5 or 6 2250 2250 3000 7, 8 or 9 3000 3000 4000 K. Septic tank and lift station requests. No cesspool, seepage pit or dry well shall be used or repaired or modified for use as a septic tank or pump -lift station. No septic tank shall be constructed of concrete blocks. Holding tanks may be used for the following applications on1X after it can be shown conclusively by the arobertv owner that a SSTS bermitted under this Chatter cannot be feasiblv installed and is bermitted under the issued hermit: I . As a replacement for an existing failing ailin SSTS; 2. For an SSTS that poses an imminent threat to public health or safety; or 3. For use with buildings with limited water use. L. DETERMINATION OF HYDRAULIC LOADING RATE AND SSTS SIZING. Table IX from Minn. R. 7080.2150, Subp. 3(E) entitled Loading for Determining Bottom Absorption Area for Absorption Ratios UsiLig Detailed Soil Descriptions and Table IXa from Minn. R. Ch. 7080.2150, Subp. 3(E) entitled Loading Rates for Determining Bottom Absorption Area and Absorption Ratios Using Percolation Tests and herein adopted by reference shall both be used to size SSTS infiltration areas using the larger sizing factor of the two for SSTS design. M. Class V infection wells. All owners of new or replacement SSTS that are considered to be Class V injection wells, as defined in the Code of Federal Regulations, Title 40, Part 144, are required to submit SSTS inventory information to the United States Environmental Protection Agency and the MPCA. Owners are also required to identify all Class V injection wells in property transfer disclosures. N. Variance. A property owner may request a variance from the provisions in this Section upon filing an application for variance in accordance herein with the City Building Official. The variance application must provide the following_ (1) The specific provision in the rule or rules from which the variance is requested, (2) The reasons why compliance with the rule(s) cannot be met; (3) A detail description of the circumstances that prevent compliance with the rule and why the circumstances make compliance unreasonable, impractical or not feasible, (4) The alternative measures that will be taken to ensure a comparable degree of compliance with the intention of the applicable chapter; (5) The length of time for which the variance is requested; and (6) Other relevant information requested by the Chief Building Official as necessary to properly evaluate the variance request. The Chief Building Official may grant a variance only upon a finding that hat by reason of exceptional circumstances, which were not due to or created by the applicant, the strict enforcement or strict conformity with this chapter would be unreasonable, impractical, or not feasible under the circumstances. The Chief Building Official may permit a variance so long as it is in harmony with the eg neral purpose of this chapter and Minnesota Rules, Chapters 7080 and 7081 and the intent of applicable state requirements. O. Suspension or Revocation of Permit. Upon any violation of any term or condition of a permit issued under this Section or any violation of any state requirement adopted herein in connection with the construction, replacement, expansion or repair of a SSTS, the Chief Building Official may suspend or revoke the permit and all work or operation thereunder shall cease. The owner and licensed permit holder shall bring the SSTS into compliance with this chapter as directed by the Chief Building Official. If compliance is not met within the timeframe set by the Chief Building Official, the permit shall be deemed automatically revoked. Section 3. Eagan City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including 'Penalty for Violation "' and Section 4.99, entitled "Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated verbatim. Section 4. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. ATTEST: CITY OF EAGAN City Council By: Christina M. Scipioni By: Mike Maguire Its: City Clerk Its: Mayor Date Ordinance Adopted: Date Ordinance Published in the Legal Newspaper: 8 RESOLUTION NO. CITY OF EAGAN APPROVING AMENDMENT TO THE 2015 FEE SCHEDULE WHEREAS, various sections of the City Code provide for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user related costs through fees and reimbursement; and NOW THEREFORE, BE IT RESOLVED, that the fees listed below shall be effective immediately: • Fire Suppression Permit for New Single Family Dwelling Fee: $95.00 Motion by: Seconded by: Those in favor: Those against: Date: January 6th, 2015 Certification Attest: CITY OF EAGAN CITY COUNCIL Its Mayor Its Clerk I, Christina M. Scipioni, City Clerk of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 6th day of January, 2012. Christina M. Scipioni, City Clerk 11 Are all new houses required to have a fire sprinkler system? No. New homes built after Jan. 24, 2015, that have a floor area of 4,500 square feet or more are required to have an automatic fire sprinkler system. The floor area includes all livable space, finished or unfinished, but does not include garages or decks. Why are fire sprinklers necessary; aren't smoke detectors good enough? Smoke detectors have proven to be critical in providing early warning to occupants of a home that a fire exists. However, only fire sprinklers can extinguish the fire, sometimes adding to the escape time, and nearly always prevent fire from destroying the home. How much do fire sprinklers cost to install? Costs can vary. The average cost to install an automatic sprinkler system in Minnesota has been $1.51 a square foot since 1991. For a 4,500 square foot house, this would mean the average cost is about $7,000. This equals 1 to 2 percent of the total cost of the new home. Are sprinklers more expensive to install if the house has a well? In many cases the available pressure from the well will properly supply the sprinkler system without incurring additional expense. In some cases, a storage tank and /or small booster pump may be necessary. It is estimated that if this is needed, the cost of installing a sprinkler system may increase by $3,000. Is there a concern with sprinkler heads leaking? No. Sprinkler heads do not leak anymore than other plumbing in your house. Sprinklers are under the same pressure as the plumbing system and are tested at 2 -3 times higher pressure at installation. Fire - sprinkler heads will not flow water until a fire exposes them to high temperatures. Are fire sprinklers going to look ugly in my home? No. Residential sprinkler heads are designed to blend into a decorated home environment. They are typically painted, smaller in profile, and can be recessed or concealed from view. Is there a discount available for homeowner's insurance when I have sprinklers? Yes. Most insurance companies offer a discount for a properly installed fire sprinkler system. Can a homeowner install a fire sprinkler system? Yes. The homeowner can install a fire sprinkler system in their owner- occupied ' imam home. fi What maintenance is required? Residential fire sprinklers require no maintenance. Minnesota Department of Labor and Industry 1443 Lafayette Road N., MINNESOTA Da EPARTMENT OF St. Paul, MN, 55155 1 Phone: (651) 284 -5012 or 1- 800 - 657 -3944 it B OR & INDUS Ry Email: dli .communications @state.mn.us Web: www.dli.mn.gov /CCLD.asp ® For more information visit www.dli.mn.gov /ccld /codesl5.asp. Fire Protection of Floors During the natural evolution of residential construction, consumers have requested larger houses with more open floor plans. This resulted in longer spans for the structural members and more engineered systems like I- joists and floor trusses which have taken the place of solid framing members like 2 X 10s. Although these newer engineered systems are very stable they do not perform as well as solid framing members in fires. It's as simple as a difference in mass. Numerous tests have concluded what many firefighters had expressed for quite a while and our codes are finally catching up. A study conducted by Underwriters Laboratories, The Chicago Fire Department, and The International Association of Fire Chiefs revealed the following results during similar fire tests. ➢ Unprotected 2" X 10" wood joist reached structural collapse in 18 minutes, 35 seconds. ➢ Unprotected 12" 1 -joist reached structural failure in 5 minutes, 58 seconds. ➢ That's a difference of over 12 minutes which can put the firefighters in harm's way during a fire. ➢ When the 2" X 10" was tested with % inch gypsum board attached the collapse didn't occur until 44 minutes, 40 seconds. ➢ When the I -joist was covered by % inch gypsum the collapse didn't occur until 26 minutes, 43 seconds. ➢ The 2015 Minnesota State Building Code will require floor systems to be protected unless they are 2" X 10" material. There are a few minor exceptions. / `Manufactured 1-joists c U -Min. 1 /2 -in. gypsum board, a 5 /8 -in, wood structural panel, or equivalent material 0 Basement space without m sprinkler protection s Fire protection of floors Agenda Information Memo January 6, 2015, Eagan City Council Meeting NEW BUSINESS A. Conditional Use Permit & Variance — DG Enterprises, Inc. Actions To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Conditional Use Permit to allow outdoor storage of structural steel, finished product and company vehicles upon property located at 3265 Sun Drive, subject to the conditions listed in the APC minutes. To approve (or direct preparation of Findings of Fact for Denial) a Variance to allow an encroachment of 8' to the 20' structure setback for a portion of a future building addition upon property located at 3265 Sun Drive, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Majority of Councilmembers present Facts: ➢ The site is presently occupied by a principal building with a footprint of 15,133 SF and a finished area of 18,112 SF that was constructed in 1997. ➢ The DG Welding facility was constructed on Lot 1, Block 1, Tan Me Addition (approx. 1.9 acres) in 1997. A CUP for outdoor storage was also approved in 1997. ➢ In 2008, DG Welding acquired approximately 2 acres of adjacent property to accommodate future growth needs. The two parcels were combined and replatted as Lot 1, Block 1, DG Welding Addition. ➢ A new CUP is required due to the shift in location of the storage. Outdoor storage has occurred on the site since 1997 and virtually all surrounding industrial properties also utilize outdoor storage. ➢ The original building design presents some practical difficulties as the building placement does not run uniformly parallel with the property line resulting in a. corner of the proposed building expansion encroaching into the required 20' side yard structure setback a maximum of 8'. ➢ In total, approximately 150 SF of the proposed 9,100 SF expansion will encroach in the setback. It appears to be the minimum amount of Variance necessary. ➢ The Advisory Planning Commission held a public hearing on December 18, 2014, and did recommend approval. Issues: ➢ None 60 -Day Agency Action Deadline: January 10, 2015 Attachments: (4) NBA -1 Location Map NBA -2 Draft December 18, 2014 APC Minutes NBA -3 Planning Report NBA -4 Exhibits w 0 ON . c O V O J N d. U � 1 .L 1 ^/ O W wOwxx W r 1 r O C) 1 0 D U Co Co Cj o z 4: o U N z N � N O N cu J 0 ++ v d .Q 7 U) LLs 0 e 8 fG 'O /V,�bMyo /y�4b-�s did" M O N Z 00 M o p c U Y Co d m a U c e/ 0 ti� Advisory Planning Commission December 18, 2014 Page 2 of 16 IV. PUBLIC HEARING New Business A. DG Welding Applicant Name: Jack Matasosky, Appro Development, Inc. Location: 3265 Sun Drive; Lot 1, Block 1, DG Welding first Addition Application: Conditional Use Permit A Conditional Use Permit to allow outdoor storage. File Number: 08- CU- 07 -11 -14 Application: Variance A Variance to the side yard structure setback. File Number: 08- VA- 10 -11 -14 City Planner Ridley introduced this item and highlighted the information presented .in the City Staff report dated December 5, 2014. Bill Collins and Mike Dolney thanked City staff for guiding them through the process, complimented the Commission and Council for how well Eagan operates and stated they were available for questions. Secretary Piper asked about the stormwater requirements. Assistant City Engineer Nelson stated there were no stormwater requirements when the site developed but the new impervious areas will be treated based on current standards. Member Sagstetter asked the applicant why the building was constructed the way it was. Mr. Dolney, owner, stated they never thought they would be able to acquire additional property so they lined the building up more or less with the driveway. Chair Filipi opened the public hearing. There being no public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Secretary Piper moved, Member Sagstetter seconded a motion to recommend approval of the Conditional Use Permit to permit outdoor storage of structural steel, finished product and company vehicles, subject to the following conditions: 1. The Conditional Use Permit shall be recorded within 60 days of its approval by the City Council. 2. Outside storage, minimum drive aisle widths and the emergency vehicle turn - around area shall occur as depicted on the Site Plan dated 11- 25 -14. 3. Lock boxes meeting Eagan Fire Department specifications shall be installed at all fence gate locations. Advisory Planning Commission December 18, 2014 Page 3 of 16 4. Building address numbers shall be displayed in accordance with the provisions in Chapter 2, Section 2.78 of the City Code. 5. Recording of this Conditional Use Permit shall simultaneously terminate the previously issued Conditional Use Permit for Lot 1, Block 1, Tan Me Addition. 6. The applicant shall meet City erosion control, pollutant and post- construction stormwater management requirements. 7. Prior to receiving a Grading Permit or Building Permit, the applicant shall provide the City with a minimum of two soil- boring logs, taken within the location of the proposed infiltration basin, extending 15' below the bottom of the proposed over - excavation elevation, to evaluate suitability for infiltration. If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and /or construction plans to ensure volume control requirements are fully met. 8. The applicant shall provide construction details of the proposed infiltration basin for City approval (cross- section, construction, construction protection, construction sequencing notes, sizing /volume tables, details for inlet, outlet/under - drain, permanent vegetation, etc.), to ensure infiltration basin is properly designed and constructed, and adequately protected during /after construction, to function as intended. These details shall be included in applicable plan sheet(s). If the future infiltration basin is to serve as a temporary sedimentation basin during construction, more than two feet of cover shall be left in place during construction to protect underlying subsoils from fine sediment plugging and compaction. If the infiltration area is excavated to final grade (or within two feet of) it shall be required that rigorous erosion prevention and sediment controls are used, to the satisfaction of the city, to protect underlying sub -soils from fine sediment plugging and compaction. No heavy construction equipment shall be allowed within the future infiltration area during final grading. The infiltration basin shall have a maximum temporary ponding depth of 1.5'. If an under -draih is used, an easily accessible gate -valve must be installed to allow regulation of under -drain outflow. The infiltration basin shall be planted with live plants (pots or plugs), rather than relying on seed alone, with appropriate plants and spacing. 9. During infiltration basin over- excavation and sub -soil work, before and during soil - replacement backfilling, the applicant shall ensure that a Certified Soil Scientist will be present to verify that infiltration basin sub -soils (and any replacement soils) are suitable for infiltration, within 48 hours, at the planned saturated soil infiltration rate and basin depth. 10. The applicant shall provide adequately sized and easily maintained pre- treatment measures at, or immediately upstream of, all infiltration basin inlets to provide for effective capture and easily - accessible cleanout of fine -sand sized particles. These details shall be included in applicable plan sheet(s). 11. Before receiving a Grading Permit or Building Permit, the property owner shall enter into a long -term stormwater management system maintenance agreement with the City, detailing the maintenance required to maintain proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. Advisory Planning Commission December 18, 2014 Page 4 of 16 12. The applicant shall provide the City as -built plans that demonstrate that all constructed stormwater conveyance structures and management facilities (infiltration basin) will conform to design and /or construction plans, as approved by the City. As -built volumes of retention shall be provided for the infiltration basin. All voted in favor. Motion carried 5 -0. Chair Filipi moved, Vice Chair Vanderpoel seconded a motion to recommend approval of a Variance of 8' to the side yard building setback requirement to accommodate a building expansion, subject to the following conditions: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. Following the motion and second, Secretary Piper stated he would support this Variance request but in the future would prefer additional analysis on the variance criteria. All voted in favor. Motion carried 5 -0. REPORT CITY OF EAGAN REPORT DATE: December 5, 2014 APPLICANT: APPRO Development, Inc PROPERTY OWNER: DG Enterprises, Inc. REQUEST: Conditional Use Permit /Variance LOCATION: 3265 Sun Drive CASE: 08- CU- 07 -11 -14 08-VA-10-11-14 HEARING DATE: December 18, 2014 APPLICATION DATE: Nov 12, 2014 PREPARED BY: Michael J. Ridley, AICP COMPREHENSIVE PLAN: IND, Limited Industrial ZONING: I -1, Limited Industrial SUMMARY OF REQUEST The applicant is requesting approval of a Conditional Use Permit to permit outdoor storage of structural steel, finished product, company vehicles and a Variance of 8' to the side yard building setback requirement to accommodate a building expansion at 3265 Sun Drive (Lot 1, Block 1, DG Welding Addition) located in the SE' /a of Section 8. AUTHORITY FOR REVIEW City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following. Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: 1. Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions. 3. Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property Planning Report — DG Enterprises, Inc. December 18, 2014 Page 2 values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 41), Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. City Code Chapter 11, Section 11.50, Subdivision 3, B., 3, states that the Council may approve, approve with conditions or deny a request for a variance. In considering all requests for a variance, and whether the applicant established that there are practical difficulties in complying with the provisions(s) of this Chapter, the City Council shall consider the following factors: a. Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owner of property has no control. b. The literal interpretation of the provisions of this Code would deprive the applicant property use commonly enjoyed by other properties in the same district under the provisions of this Code. c. The exceptional or extraordinary circumstances do not result from the actions of the applicant. Planning Report — DG Enterprises, Inc. December 18, 2014 Page 3 d. The granting of the variance will not confer on the applicant any special privilege that is denied by this Chapter to owners of other lands, structures or buildings in the same district. e. The variance requested is the minimum variance which would alleviate the practical difficulties. f. The variance would not be materially detrimental to the purposes of this Code or to properties in the same zone. g. The property for which the variance is requested is otherwise in compliance with the City Code. The ordinance also states "A variance will be denied when it is not in harmony with the general purposes and intent of the zoning provisions of this Code or when the variance is inconsistent with the comprehensive plan. Any condition imposed upon the approved variance must be directly related to and must bear a rough proportionality to the impact created by the variance." BACKGROUND/HISTORY DG Welding is a third generation family owned steel fabrication business. In 1995, Lot 7, Block 1, Sibley Terminal Industrial Park was subdivided into three lots and platted as Tan Me Addition. The DG Welding facility was constructed on Lot 1, Block 1, Tan Me Addition (approx. 1.9 acres) in 1997. A CUP for outdoor storage was also approved in 1997. In 2008, DG Welding acquired approximately 2 acres of adjacent property to accommodate future growth needs. The larger site was replatted as Lot 1, Block 1, DG Welding Addition. The City had an access easement through the property to access River Valley Acres, which is the adjacent city owned property to the west. Access currently is utilized off of Yankee Doodle Road. The expansion and shifting of the outdoor storage area requires a new CUP. EXISTING CONDITIONS The site is presently occupied by a principal building with a footprint of 15,133 SF and a finished area of 18,112 SF that was constructed in 1997. A CUP for outdoor storage of similar materials was approved 1997. The building is connected to City sewer and water services. Standard drainage and utility easements are located around the property. A driveway is located onto Sun Drive. A trunk 48" storm sewer and a 48" MCES sanitary sewer interceptor run through the property. Planning Report — DG Enterprises, Inc. December 18, 2014 Page 4 SURROUNDING USES The site is surrounded on all sides by industrial uses, most of which employ the use of outdoor storage. EVALUATION OF REQUEST Description of Proposal — The proposal is two -fold; a CUP for an expanded area for outdoor storage and an 8' Variance to the 20' side yard building setback requirement for a proposed building addition. Proposed improvements to the property include: ■ Expanding and shifting the staging and outdoor storage area to the northeast. ■ A 9,100 SF building expansion. Compatibility with Surrounding Area — As mentioned earlier, the site is surrounded by other industrial users that also have outdoor storage of equipment and /or vehicles. As such, it appears the storage will continue to be compatible with the area. Airport Noise Considerations — The site is located outside of Noise Policy Zone 4 and no further noise mitigation is required. Site Plan — The Site Plan shows outdoor storage of raw and finished materials in steel racking systems placed around the perimeter of the newly paved area and storage locations for company vehicles and trailers. The existing customer /employee parking area south of the existing building will remain unchanged. Stormwater Manaizement /Water Quality —The applicant proposes to add approximately 1.14 acres of additional impervious surface on the 3.86 acre site which had previously not met City stormwater requirements. Runoff from the site's impervious area flows off -site, through the public stormwater system, directly to CP -8, a stormwater wetland basin, which is in the Gravel Pit Lake (CP -9) watershed. This development will need to comply with the City's erosion control, pollutant control, and post construction stormwater requirements (City Code §4.33) for stormwater management and surface water quality (volume, water quality and rate control) for the new impervious surfaces being added. Planning Report — DG Enterprises, Inc. December 18, 2014 Page 5 The developer proposes to meet City Post - Construction Requirements for stormwater management through construction of a large infiltration basin, which would capture the first 1.1" of runoff from the new impervious surface (to meet the volume and water quality requirements) and also control runoff rate to predevelopment conditions, before discharging to the public stormwater system. Eagan Water Resources has reviewed the applicant's plans provided for stormwater management /water quality and finds the proposed plans appear to meet City Code §4.33 stormwater requirements. Utilities — The principal building on the site is connected to the City sanitary sewer and water main systems. No additional connections or modifications to utilities are proposed with this application. Streets /Access /Circulation — Street access will remain unchanged at the existing location onto Sun Drive. As depicted on the revised Site Plan dated November 25, 2014, adequate drive lanes and emergency vehicle turn - around space within the storage area will be provided. Grading /Storm Drainage /Utilities - The existing parking lot and storm drainage system were constructed with previous development of the building on the site. The principal building is connected to City sewer and water services. Wetlands /Water Quality — There are no wetlands on the property. Financial Obligation — At this time, there are no pending assessments on the parcel. Fire /Emergency Access — Lock boxes meeting Fire Department specifications should be installed at all fence gate locations. Outdoor Storage — In addition to the requirements for a conditional use permit listed above, City Code Section 11.70, Subdivision 22, C, 2, lists performance standards for outdoor storage as follows: a. Outdoor storage items shall be placed within an enclosure as necessary to achieve appropriate security and containment or for public safety reasons when determined necessary by the city. In general business (GB) and community shopping center (CSC) zoning districts, the enclosure shall be attached to the principal building and be constructed of materials which are aesthetically compatible with the principal building. In limited industrial (I - -1) and general industrial (I - -2) zoning districts, the enclosure may be detached from the principal building. The storage is enclosed by chain link fencing. Planning Report — DG Enterprises, Inc. December 18, 2014 Page 6 b. The storage area shall be located in the side or rear yards and shall not encroach into any required front building setback area or other required setbacks. The storage area is in the side and rear yard. c. The outdoor storage area shall be screened from view from the public right -of -way and from any adjacent property which is designated for residential uses in the comprehensive guide plan. The storage area is screened from public right -of -way and there are no residential properties in the vicinity. d. The storage area shall not interfere with any pedestrian or vehicular movement. The proposed storage plan maintains the driving and maneuvering areas within the site. e. The storage area shall not take up required parking spaces or landscaping areas. The proposed storage area does not occupy required parking or landscaping areas. f. The storage area shall be surfaced with concrete or an approved equivalent to control dust and erosion. The surface shall be properly maintained to prevent deterioration. The storage area will be paved with bituminous asphalt. Variance Criteria — The Zoning Ordinance states that relief may be granted from a required ordinance provision provided there are special conditions that apply to the subject land, the relief is not contrary to the Zoning Ordinance and Comprehensive Guide Plan, and it is necessary to alleviate a practical difficulty. Evaluation — DG Welding is outgrowing their existing space and their desire to expand the facility brings the need for a setback Variance into play. The company utilizes overhead cranes to move product through the facility and they would like to extend the cranes and rails the length of the expansion area. The existing building location is slightly angled on the lot and does not run uniformly parallel with the property line. As such, a corner of the proposed building expansion encroaches into the required 20' side yard structure setback a maximum of 8'. In total, approximately 150 SF of the proposed 9,100 SF expansion will encroach in the setback. The relief requested does not appear contrary to the Zoning Ordinance and Comprehensive Guide Plan, it does appear to propose the minimum variance necessary to alleviate the practical difficulty an inefficient building design would present and the property is otherwise in compliance with the City Code. Green Space and Building Coverage Ratios — Proposed Green space is 40 %, which exceeds the minimum standard of 25 %. Proposed building coverage is 14.5 %, less than half of the maximum allowance of 35 %. Planning Report — DG Enterprises, Inc. December 18, 2014 Page 7 Setbacks — All required building and parking setbacks are met save for the encroachment described above. Parking — The proposed Site Plans accommodates the additional six parking stalls the 9,100 SF expansion requires. The parking standard is met. Landscaping — Existing landscaping will generally remain; however, the plans contemplate tree preservation /mitigation and additional landscaping in the areas impacted by the proposed expansion. Building Address Numbers — Building address numbers should be displayed in accordance with the provisions in Section 2.78 of the City Code. SUMMARY /CONCLUSION The applicant is requesting approval a Conditional Use Permit to allow outdoor storage and a Variance to allow a portion of a building expansion to encroach in the structure setback. A CUP for outdoor storage presently exists on the site, the proposed storage occurs in the rear and side yard and will not be visible from any public right -of -way. The Variance request appears to be the minimum variance necessary to alleviate the practical difficulty of the site configuration and building placement. ACTION TO BE CONSIDERED To recommend approval of a Conditional Use Permit to permit outdoor storage of structural steel, finished product and company vehicles at 3265 Sun Drive. If approved, the following conditions should apply: The Conditional Use Permit shall be recorded within 60 days of its approval by the City Council. 2. Outside storage, minimum drive aisle widths and the emergency vehicle turn - around area shall occur as depicted on the Site Plan dated 11- 25 -14. 3. Lock boxes meeting Eagan Fire Department specifications shall be installed at all fence gate locations. 4. Building address numbers shall be displayed in accordance with the provisions in Chapter 2, Section 2.78 of the City Code. Planning Report — DG Enterprises, Inc. December 18, 2014 Page 8 Recording of this Conditional Use Permit shall simultaneously terminate the previously issued Conditional Use Permit for Lot 1, Block 1, Tan Me Addition. The applicant shall meet City erosion control, pollutant and post- construction stormwater management requirements. 7. Prior to receiving a Grading Permit or Building Permit, the applicant shall provide the City with a minimum of two soil- boring logs, taken within the location of the proposed infiltration basin, extending 15' below the bottom of the proposed over - excavation elevation, to evaluate suitability for infiltration. If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and /or construction plans to ensure volume control requirements are fully met. The applicant shall provide construction details of the proposed infiltration basin for City approval (cross- section, construction, construction protection, construction sequencing notes, sizing /volume tables, details for inlet, outlet /under - drain, permanent vegetation, etc.), to ensure infiltration basin is properly designed and constructed, and adequately protected during /after construction, to function as intended. These details shall be included in applicable plan sheet(s). If the future infiltration basin is to serve as a temporary sedimentation basin during construction, more than two feet of cover shall be left in place during construction to protect underlying subsoils from fine sediment plugging and compaction. If the infiltration area is excavated to final grade (or within two feet of) it shall be required that rigorous erosion prevention and sediment controls are used, to the satisfaction of the city, to protect underlying sub -soils from fine sediment plugging and compaction. No heavy construction equipment shall be allowed within the future infiltration area during final grading. The infiltration basin shall have a maximum temporary ponding depth of 1.5'. If an under -drain is used, an easily accessible gate - valve must be installed to allow regulation of under -drain outflow. The infiltration basin shall be planted with live plants (pots or plugs), rather than relying on seed alone, with appropriate plants and spacing. 9. During infiltration basin over - excavation and sub -soil work, before and during soil - replacement backfilling, the applicant shall ensure that a Certified Soil Scientist will be present to verify that infiltration basin sub -soils (and any replacement soils) are suitable for infiltration, within 48 hours, at the planned saturated soil infiltration rate and basin depth. 10. The applicant shall provide adequately sized and easily maintained pre - treatment measures at, or immediately upstream of, all infiltration basin inlets to provide for effective capture and easily - accessible cleanout of fine -sand sized particles. These details shall be included in applicable plan sheet(s). Planning Report — DG Enterprises, Inc. December 18, 2014 Pave 9 11. Before receiving a Grading Permit or Building Permit, the property owner shall enter into a long -term stormwater management system maintenance agreement with the City, detailing the maintenance required to maintain proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 12. The applicant shall provide the City as -built plans that demonstrate that all constructed stormwater conveyance structures and management facilities (infiltration basin) will conform to design and /or construction plans, as approved by the City. As -built volumes of retention shall be provided for the infiltration basin. To approve a setback Variance of 8' to the minimum required 20' structure setback for property located at 3265 Sun Drive for the construction of a building expansion of approximately 9,100 SF. If approved, the following conditions should apply: 1. If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. a) d U r' C � L � O r m�m ®,® m® ® ®mm �z 4) d o w Cl) O D r N JJ Q O 'C J w N C � i ®•4 a m a y o O E 0 00 DO9 N In® U O z ;: o U a) Z a) S a) O cr U) d�U ® �} U � U O �N S tEB30 off a 0 3EM IIa3H a5 ❑ Q' �b ALEXA ON4b O SS O My0�y��b�S a 0 co O� o 'fib N ooy�� �ti�i ti N > » 0 0 0 N �lf N_n 7 hTt . - 4 7% Y wk, <1Z (D W LL Lr) C5:, 0 N O U) c =3 to �2 C) i> =1 0 CL 'o u) 0 U) C CL U, 06 > I 00 G)o CL 06 U) cl E 0 06 M 0 0 Z 6 Z F .7 �a n M > % NZ, zvn�i T z 7U mm'o ... a 14 -,122 1 > ma '.VA 10 h, 74 o 19 m R L rH r �w 61 26� lw M, 'd, _R sx g X" '.3 1. 5ill P h ZIP 11 0 H HE SI 4 fil. Ho fll 7/ N p gsA� HW M%4 'Q n q 9, SH m RR IE PROPOSED EXPANSION rop: 3295 SUN DRIVE IAC ELDING EAGAN,HN .1411 GRENADA AVE, SITE PLAN IN E­L: 95Nj 111 Ii 1 A/ t\ -- -------- 77— A\ "x �A\N' A, _ - - \A/ EXISTING CONDITIONS ssuea h-by ­fy lh.� 1�f, ".� .. " NS .'d�' . d, t m�l' Relidet & Associates, Inc• T PLAN y ch'il r"gi DG WELDING PARKING LO EXPANSION ow C) CITY OF EAGAN Cc) wt. - I flea. _N- PROa ND.:141-2187.02DDMMNOflW.-2187020.DW ;111111111111111111111111111p�f \\ 11111 \\ As 1111`11 \. C)t 8V 11111111111111 i\ 'I,tlllll A 8 Will, 111 Ii 1 A/ t\ -- -------- 77— A\ "x �A\N' A, _ - - \A/ EXISTING CONDITIONS ssuea h-by ­fy lh.� 1�f, ".� .. " NS .'d�' . d, t m�l' Relidet & Associates, Inc• T PLAN y ch'il r"gi DG WELDING PARKING LO EXPANSION ow C) CITY OF EAGAN Cc) wt. - I flea. _N- PROa ND.:141-2187.02DDMMNOflW.-2187020.DW f' >>Ipl4ijulp \ \ Io� illlllllillllllll '�j111111111p1j1�� °� '•1111,Ij , �� / � Illlililll 1111(1= v�...•/ ! ..�11111jI i i i I Ll\ r p p P 8 0 00 00 00 a e$ "ac -e9e :ggF asp -o °s R a°cm asgac�o�° ct? "g'o a,;; o >E$� �F� m 8$a o$" ed:39•�go °E —o ra A.FAa °s - g oE.°,sg <a.g eSF$ "3pa sg a ;s a a �Z o o s.s, c. E "a =ate � ^> '•�Q" u� g � 8$ no m ea s° 6 e 3 0 aCd S43 ,8g �ps ¢� I '� I I I I :.. � a f 0 3 �� o �� � �o � � "�"°— s �. � ` S p� •g°r 's 9 o y e � � � � � � � � i �� II � ; o d a^ � is o sa ° �gma•3� 3� z� ss# o s g GRADING DRAINAGE EROSION Issued m; >ohr ; 1minul 1nr, oln" P d hr e y ao-em P "P"n t� Rehder & f7,rsociates, 7uc. duyllttnaetl Prvl iisilE ' «r ;/'Innnrra anal Lanrl Sn CONTROL & SWPPP PLAN DG WELDING PARKING LOT EXPANSION � ",o,•` ° " ° �. ^. "^ ^' U.�I -rs -. Mnx: unl- races °pu'r • rmrJ: info(�lr+hdrr.roin CITY OF EAGAN PROJECT NO.: 111 - 2187.020 DMMNO RILE: 2187020.DM �o\ - �`1i1`'' 1111 ;�111g111111gI1j11111111111� fllllq ... \ \ \ ` \ i i 1 i � I � 1 I 1 I I I \ \ \ IJN I s W TREE PRESERVATION PLAN DG WE PARKING LOT EXPANSION CITY OF EAGAN Issued ne. °cy , mm II pl°° °g,° l °r . roY a., °°I p ul., d{ Iowa I In i I I UetluoIleenea Prol t'Y Rep. No._ Hehder & Associates, Inc. Cinil Ln ,I'lm: mood Lnrul d5me R " y'prr iM1 OZ "sn`s al i °.:`:5si .a4ye xp Amh:lo„natieow PRQIECT NO.: III -11.7M DRAWING n. YI8T020DWC IN Im 180 silillimillilimillilliimomiiiiiI I I I I s W TREE PRESERVATION PLAN DG WE PARKING LOT EXPANSION CITY OF EAGAN Issued ne. °cy , mm II pl°° °g,° l °r . roY a., °°I p ul., d{ Iowa I In i I I UetluoIleenea Prol t'Y Rep. No._ Hehder & Associates, Inc. Cinil Ln ,I'lm: mood Lnrul d5me R " y'prr iM1 OZ "sn`s al i °.:`:5si .a4ye xp Amh:lo„natieow PRQIECT NO.: III -11.7M DRAWING n. YI8T020DWC C �nm 0 �m I m 14uu m _ I mg `mss m s Pa �- is uz m z r G r O 1 70 ___________ _�--__-_-_----_ ___ __ ____ - -- ___________ II r h I I II x d pax o< € € € � " 'v QAA a€ �� F I II � p d �E c i a I ER v 9 d o I - °8o oS WE. .. n D n PROPOSED EXPANSION FOR: 3 ENN DRIVE JAC is m DG WELDING EAG AGAN, MN ♦.. ]IHCevaiE AnAS Of 0 N 5 91 vsa- us -anl FLOOR PLAN - N p °'••""•••• 11/11/19 - - - UI:VLL(JI' \ILN'1' Nsa`......b3 I..� - II II, S' III II m lI - m N I II M II °m n < 11 D II � II II � II Z II II 11 II 1i 6 II 1I 4 W W II Il 11 y A II II II 1I II ° II II II 1� 11 II n II Lm 4 � > ZO II m � II II o II II 4 II— II m � II = IL_ II 11 II II II II II II II A 11 m � I II 1~ o r" p f II 1L_ < II II $ os �F ^ II II II II I I II I� Ih 11 11 I~ 11 I I 11 F I k 11 �� I II II IL_ I I I IL m II 55 � £ II 11 IL_ ` m D L_ C 9 � I IL. _m II 4 m II < II I L II II F p t II I I II LI— D II F II II w N II II 6 IQ 4 HA 11 11 IF 11 11 II II II II ° 4 11 II II II II 11 1 i II I II' II 8 II o In II ° F a Dpo6oHn o 9 Ay�N �P$ A 5 BA "g IT m y4D p ° — I � r ..• II II li II II 8 ° `• � PROPOSED EXPANSION FOR: 3245 SUN DRIVE DG WELDING EAGAN, IN UAC exexaoA Ave • �HK LE, xN 55099 EXTERIOR ELEVATIONS o... 11/11/14 - - 95]L - qw -anl 1>I:VIvl.Dl'J11iN'I` FAX: 951- 9w -an3 'w „a�ai,M EMAIL: ollire "eDDroa<�elp"enl.a" I - - - November 12, 2014 City of Eagan Ms. Pamela Dudziak 3830 Pilot Knob Road Eagan, MN 55122 RE: Property at 3265 Sun Drive Project Narrative Project Description - DG Welding & Mfg., Inc., 3265 Sun Drive, Eagan, MN 55121 DG Welding (DGW) has occupied this property since they developed the property in 1997. DGW is a family owned steel fabrication business in its third generation. The company is requesting support for two key City actions to facilitate the expansion of both outdoor staging/storage areas and a variance request to allow the building expansion shown. The company is very excited to be able to expand within the existing property in Eagan, as all the employees enjoy the convenient, centralized location, bluff beauty and wildlife. All of DGW staff enjoy and protect the wildlife that interact with the company on a daily basis --- deer, turkey, pheasants and other countless birds that are constant companions to the staff. Present zoning 1 -1 (no change requested) Adjacent property zoning is similar The proposed expansion of the paved area and building areas are intended to be phased over the next couple of years with the paved outdoor storage area happening first. Conditional Use Permit requested — the existing CUP allows the company to store /stage their raw and finished materials inventories to the north of the existing building. The CUP request is to allow: • Expansion of paved areas to facilitate expansion of storage /staging areas, company truck(s) loading and parking, employee parking. • Storage height would be limited to 12'. • Storm treatment /ponding will be provided as required by City Storm Water Management Standards. • Tree Preservation requirements will be analyzed and incorporated into plans. Variance Request: The request for the variance in sideyard setback standards is based on the fact that the company would like to extend the plane of the west wall to the north. The company incorporates the use of overhead cranes and would like the ability to extend these cranes and rails 21476 Grenada Avenue Lakeville, MN 55044 952.469.2171 Fax 952.469.2173 www.APPRODEVELOPMENT.com into the proposed expansion area. Compliance with present setback standards would limit the size of the new areas with overhead cranes. We sincerely hope that consideration would be given to the fact that; • The overall fully developed lot coverage would leave significant (over 30 %) green spaces, preseiving trees and wildlife habitat. • The property immediately adjacent in undeveloped, owned by the City of Eagan and not likely to develop due to topography and dense vegetation. We attach a detail of proposed setback variance to better understand said variance request impacts. DGW sincerely appreciates your review and comments on these requests. Please let us know of any questions, comments or directives you may have, I you d rine ly, ..... _ ..... .. . Connelly 'RO Dcvclopinent, hie. Agenda Information Memo January 6, 2015, Eagan City Council Meeting NEW BUSINESS B. Planned Development Amendment — The Flats at Cedar Grove Restaurant Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to add an outdoor dining patio and associated site plan modifications, and on -sale liquor in conjunction with a full - service restaurant, and a restaurant exceeding 4,000 s.f., upon property located at 3825 Cedar Grove Parkway, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Planned Development Amendment —At least three votes Facts: ➢ A Planned Development was approved in 2013 for The Flats at Cedar Grove. The development consists of a 190 -unit 4 -story apartment building, with 11,000 s.f. of commercial retail space on the ground floor at the northwest corner of the building. ➢ The building is currently under construction. The PD Agreement did not include approval of on -sale liquor, or an outdoor dining patio, and stipulated restaurant uses occupy no more than 4,000 s.f. ➢ On -sale liquor, and outdoor dining patios in excess of 24 seats or involving on- sale liquor, are considered conditional uses in the zoning ordinance. An amendment to the Planned Development serves in lieu of a Conditional Use Permit. ➢ A prospective tenant proposes to developer a full- service restaurant with on -sale liquor and an outdoor dining patio exceeding 24 seats. The restaurant will occupy 4,129 g.s.f. ➢ A detailed evaluation of the proposed patio relative to the performance standards in the City Code is included in the staff report. ➢ A public hearing was held on December 18, 2014, and the Advisory Planning Commission (APC) did recommend approval, subject to modified conditions as listed in the APC minutes. Issues: ➢ The APC noted concern for lack of required parking, noise and compatibility with residential use above, pedestrian circulation around or through the patio enclosure. ➢ The applicant has provided additional information in regard to a revised patio layout, parking, and use of an outdoor sound system. These items are included in the attachments. • The applicant submitted a revised layout which brings the patio seating area closer to the building and maintains a clear pedestrian path around the patio. • The applicant requests condition #8 of the Draft APC Minutes revert to the original wording, and the use of an outdoor sound system allowed consistent with City Code standards. • The revised layout displaces 3 additional parking stalls, and reduces patio seating to 48 seats; required parking for the patio is now 4 stalls. The net result is a parking reduction of 7 stalls (3 displaced and 4 for the added patio seating), as compared to the initial PD approval. • Between the restaurant (excluding patio) and remaining retail space, City Code requires 81 parking stalls. • Proposed seating for the restaurant interior requires 47 parking stalls, at a ratio of 1 stall per 3 seats. • Remaining retail space of 6,871 s.f. requires 34 stalls at a ratio of 1 stall per 200 s.f. • The initial Planned Development allocated 53 parking stalls to the commercial retail space. The applicant has provided additional information on parking experience in other similar projects for the Council's consideration. ➢ One item of public correspondence was received and is attached. 60 -Day Agency Action Deadline: ➢ January 20, 2015 Attachments: (6) NBB -1 Location Map NBB -2 Draft December 18, 2014 APC Minutes NBB -3 Planning Report NBB -4 Report Exhibits NBB -5 Supplemental Narrative and Revised Patio Layout NBB -6 Public Correspondence Cd w 0 V e a O V O J d 0 L- 0 L U r C 4% T �Qa 0 � � a r z� V � Z 0 � m L (i M a�U WEA R v C N C O L) Y m 0- co d U Mira c d J N � O LL p O CV O O 0 O p LO 0 a0 aVBVNNI 3 lx du aVBVN 10 o W ld J K Z m N ZUNI 311 oa 0 Ll Z 1D 18af1V 0 � e 1/ � EID O b0 3Ntll ON O VVnl ®a 0 e � J � W A m �ZW CAR 0 U 3NVl a3(J1V atl°a lAaae iy ROAD Fn o Z N J � m ®(N�� o d LU ps �ol Q o�� t r o� r� Y o° YO) 6 ? LU l O SS 1 Y C CIN0 LU o av� _ fr J W D ryry� W °u2 ®'cb J '�c:ryry N WO R PJ01 Advisory Planning Commission December 18, 2014 Page 13 of 16 D. The Flats at Cedar Grove Restaurant Applicant Name: Cedar Grove Hospitality, Cedar Grove Hospitality Location: 3825 Cedar Grove Parkway; Lot 1, Block 1, Cedar Grove Parkway 3rd Addition Application: Planned Development Amendment A Planned Development Amendment to allow outdoor patio and on -sale liquor in conjunction with a full- service restaurant, and associated modifications to the site File Number: 19- PA- 11 -11 -14 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated December 8, 2014. Joel McElwain, Chase Real Estate, provided background information on The Flats project and stated he was available for questions. Neal Kraemer, Cedar Grove Hospitality, explained the proposal and stated the importance of a patio for a full - service casual restaurant with bar to be successful. Mr. Kraemer also stated the patio request was consistent with City Code standards. He further indicated there are only a few units on the corner of the building above the restaurant, and they would like to have the ability to have background music on the patio consistent, with City Code standards. Secretary Piper asked about the leasing of the project, number of units above the patio and when the restaurant would open. Mr. McElwain explained that pre - leasing has just begun and that they hope to get the Certificate of Occupancy on April 1, 2015. Chair Filipi opened the public hearing. Doris Dahline, 3830 Alder Lane, stated she was concerned about handicapped parking, employee parking and emergency vehicle access internal to the site. There being no further public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Assistant'City Engineer Nelson explained the Eagan Fire Dept. has reviewed the plans and signed off on the emergency access. Planner Dudziak stated the ADA standards for handicapped parking will be required to be met, and that City Code standards for off - street parking factor in employee parking. Secretary Piper stated he was concerned with the patio impacting pedestrian access and the loss of parking. Vice Chair Vanderpoel stated she was not sold on the location of the patio, her belief that the patio was too big and that she was concerned with the sidewalk disruption it will cause. She also stated she supported a prohibition on amplified sound because with or without, a patio with that many seats will generate noise. Chair Filipi inquired whether the City has previously prohibited use of amplified sound in conjunction with an outdoor dining patio elsewhere. Advisory Planning Commission December 18, 2014 Page 14 of 16 City Planner Ridley stated yes. Member Sagstetter indicated he shared Member Vanderpoel's concerns about noise. Vice Chair Vanderpoel moved, Secretary Piper seconded a motion to recommend approval of a Planned Development Amendment to add an outdoor dining patio with an amendment to Condition #8, no net loss of parking and associated Site Plan modifications and on -sale liquor in conjunction with a full - service restaurant, subject to the following conditions: A Planned Development Amendment Agreement shall be executed and recorded against the property at the Dakota County Recorder's Office. The following exhibits are required for the Agreement: a. Site Plan b. Patio Plan 2. The applicant shall provide a public trail easement, in a form acceptable to the City Attorney, for the area of the trail that is located outside the public right -of -way and within the lot. 3. The outdoor dining patio shall provide outdoor seating of not more than 58 seats as shown on the Site Plan. 4. A detail of the patio railing shall be provided for the Planned Development Amendment Agreement. 5. A Building Permit is required prior to installation of the fence and gates to ensure compliance with applicable building and fire codes. 6. The operation of the outdoor dining area shall be subject to compliance with the standards in the City Code. 7. The hours of operation of the outdoor dining area should be restricted to the hours of operation within the principal restaurant's interior space, and in no case should the outdoor dining patio be utilized after 11:00 p.m. 8. ARY U68 Gf aR eutdeer seuRd system shall be subjeGt t9 Gity Code standards, ORG!WiRg that it shall rent be used after 10 00 p.m. Outdoor amplified sound shall be prohibited. 9. The fence design shall be such that it can be removed during the winter to allow for free passage along the sidewalk around that corner of the building. 10. The applicant shall submit the proposal to the Metropolitan Council for a determination of any additional SAC (sewer availability charge) units. Payment of any associated SAC fees shall be made before the patio is opened for use. 11. The applicant shall provide a proof of parking for four additional stalls. Chair Filipi stated his position that the sidewalk connections are important so patrons do not have to use the parking lot and drive aisles as pedestrian ways. Advisory Planning Commission December 18, 2014 Page 15 of 16 Member Sagstetter agreed with the amendment regarding the sound system. He stated he shared concerns about parking. He also stated the parking reduction represents approximately 10% of the spaces required. Secretary Piper stated he does not support the patio design, but does support the on -sale liquor. Member Dierkes stated he supported Secretary Piper's position. Mr. Kraemer indicated the patio is integral to the success of the restaurant and declined to separate the two requests. He agreed with the concerns about pedestrian access around the patio. Mr. McElwain showed a possible location for four additional parking stalls, indicating the City did not allow them. City Planner Ridley indicated staff believed the stalls to encroach on a public easement in close proximity to a trail and were not acceptable for that reason. Secretary Piper stated he would support the proposal if four additional stalls could be provided and suggested the applicant clarify for the City Council whether the stalls can be added to the site. Member Sagstetter agreed with Secretary Piper that he could support the proposal if it could address the parking. He suggested the City Council consider the pedestrian access issue. Secretary Piper suggested an amendment to the motion to add a condition #11 requiring proof of parking for the additional parking stalls. Member Vanderpoel accepted the amendment to the motion. A vote was taken on the amended motion. All voted in favor. Motion carried 4 -1. ( Vanderpoel) PLANNING REPORT CITY OF EAGAN REPORT DATE: December 8, 2014 APPLICANT: Cedar Grove Hospitality, LLC PROPERTY OWNER: The Flats at Cedar Grove, LLC REQUEST: Planned Development Amendment LOCATION: 3825 Cedar Grove Parkway CASE: 19- PA- 11 -11 -14 HEARING DATE: December 18, 2014 APPLICATION DATE: Nov. 21, 2014 PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: SA /MU, Special Area /Mixed Use ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to add an outdoor dining patio and associated Site Plan modifications and on -sale liquor in conjunction with a full - service restaurant to be located in The Flats at Cedar Grove, 3825 Cedar Grove Parkway. AUTHORITY FOR REVIEW Chapter 11, Section 11.50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two - thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or make any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. BACKGROUND/HISTORY The site is located within the core area of the Cedar Grove Redevelopment area. A Planned Development for The Flats at Cedar Grove was approved in 2013. The development consists of a four - story, 190 -unit apartment building with underground and surface parking, and 11,000 s.f. of commercial retail on the ground level. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Paae 2 The PD Agreement stipulated that of the 11,000 sf of commercial retail space, restaurant uses occupy no more than 4,000 s.f. In addition, the initial PD Agreement did not include approval of on -sale liquor, a use which is considered conditional in the City's zoning ordinance. Outdoor patio dining also was not part of the original Planned Development. Patios in excess of 24 seats, within 200' of residential uses, or those associated with an establishment involving on -sale liquor are considered a conditional use in the zoning ordinance. Specific approval through the Planned Development zoning serves in lieu of a Conditional Use Permit for uses considered conditional in commercial zoning districts. EXISTING CONDITIONS The Flats at Cedar Grove is currently under construction. Access to the site is from Nicols Road to the north and Cedar Grove Parkway to the south. The northerly driveway access is shared with Jensen's Food & Cocktails to the west. The commercial retail area is located on the northwest end of the building. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Proposal — A prospective restaurant tenant for The Flats at Cedar Grove would like to develop a full - service restaurant, with on -sale liquor and an outdoor dining patio. The tenant will occupy the northwest corner of the commercial retail space, a total of 4,129 g.s.f., which exceeds the 4,000 s.f. limit placed on restaurant uses in this Planned Development. Existing Use Zoning Land Use Designation North Office /commercial PD, Planned Development Special Area: BP, Business Park IND, Limited Industrial East McDonald's CGD, Cedar Grove Special Area: Restaurant; Keystone District; RC, Retail Commercial Communities; Lincoln PD, Planned Development HD, High Density Place South Vacant; Woodhaven CGD, Cedar Grove Special Area: Park District; P, Park MD, Medium Density P, Park West Jensen's Food & CGD, Cedar Grove District Special Area: Cocktails; Cedarvale MU, Mixed Use Lanes /Fitz's EVALUATION OF REQUEST Proposal — A prospective restaurant tenant for The Flats at Cedar Grove would like to develop a full - service restaurant, with on -sale liquor and an outdoor dining patio. The tenant will occupy the northwest corner of the commercial retail space, a total of 4,129 g.s.f., which exceeds the 4,000 s.f. limit placed on restaurant uses in this Planned Development. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 3 The proposed patio is located off the northwest corner of the building. The patio displaces some parking, and the added patio seating requires additional parking stalls, resulting in a net increase in the amount of required parking per City Code. Compatibility with Surrounding Area — This Planned Development specifically anticipated mixed uses with residential and commercial in the same building. Restaurant uses were contemplated in the initial Planned Development, although a specific restaurant or types of eating establishments were not yet identified. With residents in the building above, consideration should be given to compatibility of the proposed on -sale liquor and outdoor patio uses in proximity to the residential uses above. The applicant intends the restaurant and outdoor patio to be a "great addition to this revitalized Cedar Grove" and the restaurant and its outdoor seating "will add to the visual interest, walkability and dynamics of the ... Paragon Outlet Mall." The narrative further states "ample parking on site will allow for plenty of visitors and promote the area as a destination." City Code Requirements — Where allowed in commercial zoning districts, on -sale liquor in conjunction with a full- service restaurant is a conditional use. The City Code also allows outdoor dining in conjunction with restaurants. A Conditional Use Permit or Planned Development Amendment is required where the outdoor dining area is within 200 feet of residential property, where on -sale liquor is involved, or where more than 24 seats are proposed. In regard to conditional uses, City Code Chapter 11, Section 11. 50, Subdivisions 4C and 4D provide the following general standards: Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 4 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. City Code Section 11.70, Subdivision 29, establishes the performance standards and requirements for outdoor dining areas. These are listed and discussed later in this report. Size of Restaurant — The Planned Development limited restaurant uses to a maximum of 4,000 s.f. The proposed size of the restaurant is 4,129 g.s.£, which is approximately 38% of the designated commercial space approved. The limitation on restaurant size in the PD Agreement was intended to encourage a mix of complimentary retail users and manage parking demand. Parking for restaurants (other than fast food) is based on the number of seats rather than the square footage. It was unknown at the time if restaurant uses would be a single large user such as this, or several smaller users such as coffee, sandwich or ice cream shops. Because the proposed full- service restaurant utilizes the maximum allowed area, other food establishments would not be permitted. Site Plan — The proposed restaurant is located in the northwest corner of the building, with the patio adjacent. Replacement of displaced parking stalls was accomplished administratively within City Code standards; however, a net reduction in parking of five (5) stalls exists with the additional patio seating. Other modifications to the Site Plan include adding the railing to enclose the patio area and connect it to the principal building. In review of the Site Plan, it is noted that the public trail along Nicols Road is not located entirely within the right -of -way. The trail is located partially within the lot. The applicant should provide a public trail easement, in a form acceptable to the City Attorney, for the area of the trail that is located outside the public right -of -way and within the lot. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 5 Patio Plan /Elevations /Signage — The patio is proposed to have a trellis, planters, lighting, gas heaters and fans. These would line the outer edge of the patio and separate it from the parking lot. The patio seating plan shows 13 tables of four seats, and three tables of two seats, for a total of 58 seats. The table layout will be further evaluated at the time of Building Permit for compliance with applicable standards for aisle width and accessibility. Allowable building signage is defined in the PD Agreement. All signage shall be subject to compliance with the PD Agreement and City Sign Code, to be determined at the time of Sign Permit application. On -Sale Liquor — Where allowed, on -sale liquor is a conditional use. While there are no specific performance standards for on -sale liquor in the City Code, the general Conditional Use standards listed above apply. In addition, the liquor licensing regulations in City Code Chapter 5 do require licensed premises to meet the special use setback (200') from certain protected uses such as dayeares, churches and schools. The subject site meets this distance requirement. Outdoor Patio Dining — In addition to the general Conditional Use standards, outdoor dining areas are subject to the following performance standards: 1. No portion of the outdoor dining area shall be located or occur within any public right - of -way, include the sidewalks /trails, boulevard areas or streets. The outdoor dining area is not located within any public right -of -way. 2. The outdoor dining area shall meet the following setbacks requirements: 20 feet from a public right -of -way, five (5) feet fi°om side lot line, and five (5) feet from rear lot line. These required setbacks are satisfied. 3. The outdoor dining area shall not interfere with any pedestrian traffic or walkways intended for the general public. A minimum 4 feet wide area shall remain clear for pedestrian traffic on walkways and for entry into the restaurant building and adjacent uses. An outdoor dining area shall not be permitted to be located in or occupy any parking or other areas intended for vehicular traffic. There is an existing sidewalk along the building. Because of the on -sale liquor, the patio area must be fenced for controlled access, and access to the patio must be from within the restaurant. As a result, the sidewalk is blocked at the corner, such that pedestrian movement around the corner of the building is not possible. The required 4' sidewalk is otherwise maintained. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 6 4. The outdoor dining area shall be handicap accessible and not restrict accessibility in other areas inside or outside the restaurant. A Building Permit is required prior to the installation of the patio and accessibility will be verified at that time. 5. The outdoor dining area shall be used subordinate to the principal restaurant building. The proposed patio area is approximately 20' x 35' and is smaller than the indoor restaurant space. 6 The outdoor dining area shall be kept in a clean and orderly manner. No food or beverages may be stored outdoors, unless a suitable means for such storage has been reviewed and approved by the City. Compliance with this standard will be a condition of approval. The hours of operation of an outdoor dining area shall be restricted to the hours of operation within the principal restaurant's interior space. Notwithstanding the foregoing, the operation of business within an outdoor dining area shall not occur between the hours of 1:00 a.m. and 7:00 a.m. If an outdoor dining area is subject to a conditional use permit or a planned development approval, the city council may be more restrictive in the hours of operation based upon the proximity of the area to residential dwelling units and upon consideration relating to the public health, safety, and welfare of residents, businesses, and other uses near the restaurant establishment. The proposed patio is located within the same building as residential uses above. The zoning ordinance referencing the "special use setback" does not contemplate such mixed use buildings, but rather a horizontal separation between uses in different buildings and on different properties. City Code restricts hours of operation of any retail business or restaurant to between 7:00 a.m. and 1:00 a.m. if the use does not meet the special use setback from residential. Through the Planned Development and due to the proximity of residential uses in this case, hours of operation of the outdoor dining patio may be further restricted than what is in the ordinance. The hours of operation of the outdoor dining area should be restricted to the hours of operation within the principal restaurant's interior space, and in no case should the outdoor dining patio be utilized after 11:00 p.m. If an outdoor sound system is utilized, City Code states it shall not be operated in a manner in which it is plainly audible at a distance of 50 feet or more, and shall not be used after 10:00 p.m. without a permit. The nearest residential property is directly above the proposed restaurant, and within 50' of the outdoor dining patio. For this reason, staff suggests that use of any outdoor sound system be prohibited. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 7 8. A fence, constructed of color and material suitable for the intended use, surrounding the outdoor dining area shall be required if the outdoor dining area provides seating for 24 or more persons or alcoholic beverages are served within the outdoor dining area. If a fence is required, a fencing plan shall be submitted with the site plan for the outdoor dining area for review and approval by the City. A "decorative fence in combination with brick piers" is proposed to enclose the patio area. The patio has direct access to and from the building with the fence enclosing the building doors to control access to the patio. Gates will be provided in the fence at both ends of the patio. Service of alcoholic beverages outdoors requires the area to be enclosed, with direct access to the patio only from inside the building. The plans show the patio access directly to and from the building. The gates in the surrounding fence should be for exiting only. The fence connecting the patio to the principal building does block the free movement around the corner of the building. If the patio is not being utilized in the winter months, the fence design should be such that it can be removed during the winter to allow for free passage along the sidewalk around that corner of the building. 9. If alcoholic beverages are served in the outdoor dining area, the restaurant establishment shall have an on -sale alcohol license that specifically includes and permits the sale or service of alcoholic beverages in the outdoor dining area. All regulations in Chapter 5 of the Code shall apply and compliance shall be met. The liquor license is a separate administrative application to be obtained by the operator of the restaurant. Issuance of the license requires zoning approval of the on -sale use for the property. 10. The outdoor dining area must conform to all Fire and Building Codes related to the number and types of exits that are required. A Building Permit will be required prior to installation of the patio and fireplaces. Compliance with exiting requirements and other Building and Fire Codes will be verified at that time. 11. The parking regulations related to minimum required spaces for the restaurant establishment, plus one (1) stall for every twelve (12) seats within the outdoor dining area of more than 24 seats, as set forth in this Chapter shall apply and compliance met. The submitted plans show 58 outdoor patio seats. At one stall for each 12 outdoor seats, the 58 -seat patio requires an additional five (5) parking stalls. The patio displaced four (4) parking stalls, which have been replaced elsewhere on the site, and was accomplished within City Code standards (setbacks, stall dimensions, green space, etc.). No additional parking stalls are proposed. Thus, the proposed outdoor patio results in a net reduction of Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Paae 8 five (5) parking stalls required as compared to the number provided, and the applicant is requesting approval of this parking deviation. The Planned Development was approved with 53 parking stalls allocated to the 11,000 s.f. commercial retail space. The remaining stalls on -site serve the residential portion of the project, which was approved with 22 stalls fewer than the City Code requirement. In total, a deviation of 23 stalls was approved through the Planned Development, and the applicant is now requesting further deviation of five (5) stalls. City Code requires that residential parking be specifically reserved for use of residents and visitors only, and cannot be counted as part of any shared parking or joint parking arrangement. While some visitors to the Cedar Grove area may park once and visit multiple establishments, each site in the area should provide for its own off - street parking to avoid overflow onto other properties, into streets or in fire lanes. On- street parking is not allowed along Nicols Road. The acceptability of the net reduction in on -site off - street parking is a policy matter to be determined by City officials. 12. All sewer availability charges imposed as a result of additional seating in the outdoor dining area shall be paid prior to the operation of any business within the outdoor dining area. The applicant is responsible for submitting the proposal to the Metropolitan Council for a determination of any additional SAC (sewer availability charge) units. Payment of any associated SAC fees shall be made before the patio is opened for use. SUMMARY /CONCLUSION The applicant is requesting a Planned Development Amendment to allow an outdoor patio and on -sale liquor in conjunction with a full- service restaurant, a restaurant exceeding 4,000 s.£, and associated modifications to the Site Plan. The existing PD Agreement limits restaurant uses to a maximum of 4,000 s.f. The proposed restaurant occupies approximately 38% of the 11,000 s.f. commercial space, or 4,129 g.s.f. The applicant is requesting approval for the additional square footage because it follows the demised spaces within the building. Because the proposed restaurant utilizes the maximum allowed area, other food establishments would not be permitted. The project is a mixed use development, with residential units in a 4 -story building above 11,000 s.f. of commercial retail space. This type of mixed use presents unique considerations for compatibility. The City Code typically considers on -sale liquor and outdoor dining of more than 24 seats or involving on -sale liquor as conditional uses. The proposal appears to satisfy most of the performance standards in the City Code for outdoor dining patios with the exception of pedestrian sidewalk access around the commercial space and parking, for which a deviation is requested. Staff has suggested conditions of approval related to noise and use of outdoor sound systems, hours of operation, and use of a removable fence so they sidewalk can be fully opened during the winter months. The acceptability of the proposed use and suggested conditions is a policy matter for City officials. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 9 ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to add an outdoor dining patio and associated site plan modifications, and on -sale liquor in conjunction with a full- service restaurant, and a restaurant exceeding 4,000 s.f, upon property located at 3825 Cedar Grove Parkway. If approved the following conditions shall apply: 1. A Planned Development Amendment Agreement shall be executed and recorded against the property at the Dakota County Recorder's Office. The following exhibits are required for the Agreement: a. Site Plan b. Patio Plan 2. The applicant shall provide a public trail easement, in a form acceptable to the City Attorney, for the area of the trail that is located outside the public right -of -way and within the lot. 3. The outdoor dining patio shall provide outdoor seating of not more than 58 seats as shown on the Site Plan. 4. A detail of the patio railing shall be provided for the Planned Development Amendment Agreement. 5. A Building Permit is required prior to installation of the fence and gates to ensure compliance with applicable building and fire codes. 6. The operation of the outdoor dining area shall be subject to compliance with the standards in the City Code. 7. The hours of operation of the outdoor dining area should be restricted to the hours of operation within the principal restaurant's interior space, and in no case should the outdoor dining patio be utilized after 11:00 p.m. 8. Any use of an outdoor sound system shall be subject to City Code standards, including that it shall not be used after 10:00 p.m. 9. The fence design shall be such that it can be removed during the winter to allow for free passage along the sidewalk around that corner of the building. 10. 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The proposed restaurant, oZZo, will be an Italian style full service restaurant with sit -down dining, patio seating for 48 and liquor service for both inside and outside patrons. Tenant spaces C, D, E per original plans will account for the restaurant and its kitchen with a sum of 4,129 gross square feet. The proposed patio seating revises the parking plan by absorbing space of 4 adjacent parking stalls; of which have been relocating on the property. A decorative fence in combination with brick piers and planters will enclose the patio area. An awning will provide sunshade and add design character to the Italian outdoor seating feel for users and passersby. Having modified occupancy in this space per original drawings will not require additional bathrooms beyond the 4 mens and 4 womens water closets as the existing restroom plan was planned for the inclusion of a potential 4000 sf restaurant. The restaurant will open in conjunction with Phase 1 of the Flats residential building; currently scheduled between late March and April 1St, 2015. OZZo and its outdoor patio will be a great addition to this revitalized Cedar Grove Redevelopment area that is promoting a mixed -use neighborhood with a diversity of shopping and hospitality options. The neighborhood vision for a vibrant gateway will be enhanced with the inclusion of oZZo as it will physically anchor the Eastward corner of this mixed -use property. The restaurant and outdoor seating will add to the visual interest, walkability and dynamics of the next door Paragon Outlet Mall. And an Italian style restaurant will add character and another option to shoppers and residents. Ample parking on site will allow for plenty of visitors and promote the area as a destination. RECEIVED NOY 1 2 2014 City of Eagan: Planned Development Amendment The Flats at Cedar Grove, Eagan. 11/12/2014 Proposed items included toward amendment: • Outdoor patio plan and design (attached drawings) a Liquor license for both inside and outside patio service (issued separately) • Revised parking plan due to inclusion of patio (attached C2.0 Site Plan) • Restaurant signage mounted to building. ECOVED MV 1 2 291k The Flats at Cedar Grove, Eagan Planned Development Amendment 1213012014 for City Council Review Additional Information Following the recommended approval of the Planned Development Amendment by the Advisory Planning Commission on December 18, 2014, a few items were recommended by the Commission to address further by the applicant prior City Council review. These (3) items are addressed below: 1) Revised Patio Plan Location The originally proposed patio plan had raised issues on accessibility around the patio due to blocking off the sidewalk around the building. The patio was also located on the corner of two drive aisles and adjacent parking stalls. ® Our revised plan dated 12/30/2014 shifts the patio closer to the building, allowing for continuous sidewalk access around the patio area and the entire commercial spaces - as recommended by the Commission and City Planners. ® Patio seating is now further away from the drive aisle and parked cars. ® This new location provides more opportunity for landscaping and screening of the patio to the West - where a parking island will include the existing fire hydrant and areas to plant trees. This island will also allow easy access for pedestrians connecting to the adjacent City Trail along Nicols Road. ® The patio is now completely secured and connected to the restaurant space. ® The visibility of the patio will add to the mixed -use nature of the building and add to the walkability and dynamics of this redeveloped neighborhood. 2) Proof of Parkin Concerns were raised over the parking quantity dedicated to the restaurant and left over retail space. The Commission asked for a Proof of Parking study. ® A parking study was compiled on 12/29/2014 using six existing properties owned and managed by StoneBridge Communities (same ownership and management team of The Flats at Cedar Grove). See below spreadsheet. o We manage our cars through a permitting process. Every tenant is registered and receives a car window tag. This allows us to manage and understand the quantity of cars at all of our properties around the Twin Cities. This has enabled us to estimate parking stall demand on future, new construction projects. • The study shows an average car - per - apartment unit ratio of 1.42 at existing apartments throughout the Twin Cities. • The Flats at Cedar Grove has 409 total available parking stalls. 3 235 of those are surface stalls available to resident and commercial tenants. 0 82 retail reserved stalls will have signs with designated hours for retail - only parking. For businesses with normal business hours, this means additional stalls will be available to tenants at night. a The Flats at Cedar Grove will have a 1.7 ratio even after dedicating 82 stalls to the retail portion of the building. Based on the oZZo Restaurant seating plan, 47 parking stalls will be needed. City Code would require 34 additional stalls made available to support the remaining 6,871 SF of retail space for a total of 81 retail parking stalls. Per the study below, 82 retail parking stalls will be made available. ® Our goal is to provide ample parking for all tenants; both commercial and residential, in order to operate a successful mixed -use building. We are more than confident that a 1.7 ratio (or 327 stall's) of resident car spaces per apartment unit will meet our needs with current demand and car usage trends. This is a conservative number and will likely be excessive even when the apartment building becomes fully leased. Therefore, we estimate that we'll have many more than 82 stalls available for retail parking. Additional Notes: The largest rental population are ages 25 -34, Current national trends show a reduced level of car ownership in this Millennial Generation. We foresee less demand in parking stalls in the future. ® With also having an adjacent transit station next to the outlet mall, we predict our quantity of resident cars will diminish in the future with raising public transit accessibility, interest and demand. ® We expect the other tenant spaces to likely be businesses having standard daytime hours between 8am -5pm. This means having opposite needs for resident surface parking during the evening hours while commercial parking spaces are in demand during the day. The original Development Agreement approved 53 retail parking spaces. ►. Proof of Parking Stud ;Building:: :C�ty Year- Units �.�BR °' =:1 BR Retail Total Cars Retail.: Lakeville Woods Lakeville 2007 f % NA Cars Per ;i'ark Waterford Commons Rosemount 2008 108 64 S9% 13,000 SF 143 1.32 25 Hearthstone Apple Valley 2003 228 63 28% NA 297 1.30 Lakeville Woods Lakeville 2007 76 9 12% NA 118 1.55 Waterford Commons Rosemount 2008 108 64 S9% 13,000 SF 143 1.32 25 Gateway Village St. Paul 2005 337 126 37% NA 505 1.49 River Pointe Lofts St. Paul 2007 133 81 61% NA 201 1.51 Victoria Park St. Paul 2013 215 102 47% NA 292 1.36 To #at RA — - �Stpnebndgeproperties_.. lot at Gerr Groven .._: 2d5 _ _ 192_ _ N 97r 5�/ ,QQQ S ..:.::327 ._�,Q: Resident Garage 174 Resident Surface 153 Retail Surface 82 Total Stalls^ 409 ^3 Stalls lost from original total of 412 due to latest patio location Notes: Per Approved Permit Drawings, Retail Parking RegV By City = 54 stalls (53 Originally Provided) Parking Data on Existing Properties Collected 1212912014 The apartments studied above have vacancies ranging from 95 -99% 3 3) Request for Use of Sound System on Patio The Advisory Commission added a condition to the recommended approval that no outdoor sound system be allowed at the outdoor patio space. ® Applicant requests the right to operate speakers for its restaurant sound system on the patio. This would not be a deviation from City Code. Sound systems providing background music are very common on outdoor dining patios and help to create a welcoming atmosphere for patio guests. An important element of restaurant success is to create an enjoyable environment that adds to the overall guest experience. We believe that background music on our patio will add to the attractiveness of the patio for our patio dining guests. We understand that City Code provides that an outdoor sound system shall not be operated in a manner in which it is plainly audible at a distance of 50 feet or more, and shall not be used after 10:00 p.m, without a permit. Consistent with this City Code, our intent would be to use the outdoor sound system for background music at reasonable levels and do not intend to use the outdoor sound system later than 10:00 p.m. We also intend to maintain on -going awareness of the noise levels from the patio sound system out of consideration for residents in this mixed use development. r VP�Z91 oe McElwain, AIA Development Manager Chase Real Estate 4 ow-F-I I r. ms 44 I IAJ'!UOIUV° ZA—Ue6LD--IAOJE)JLP-'O"VZE��SJUE?WIIZ)O(]\IUOIUV\Sjosfl\ 0 0 ,j IAJ'!UOIUV° ZA—Ue6LD--IAOJE)JLP-'O"VZE��SJUE?WIIZ)O(]\IUOIUV\Sjosfl\ 0 0 Gdgqq MBA PH- M r ilk . . . . . . . . . . 4i cc. ..... I 4' -A)6 4' 3830 — Alder Lane, Eagan Doris Dahline Response to the Planning Report heard on December 18, 2014 When I read that City codes need to be amended to accommodate a project, I wonder — Is the project, as designed, too much on too little or should the design be amended to accommodate the City codes? I am spearing specifically to the Planned Development for The Flats at Cedar Grove and the applicant, Cedar Grove Hospitality, .LLC. Rather than having more amendments to satisfy the City code requirements, I propose two considerations to eliminate the requested deviations /modifications to the Site Plan. My focus was the amendment requesting further deviation of the parking stalls. My ideas will either free up the current short fall (needing an amendment) or create more parking stalls on the existing land not currently available per Site Plan, I know my thinking is way outside the box, but why not? PLAN #1-- Provide valet parking for the restaurant and patio patrons by leasing space from the City Parking. OFF - SIREET PARKING City Code - Section11.70, Subdivision 5. Minimum required off-street parking. N -- Restaurants, cafes, bars, etc. At lest one parking space for each three seats. O — Comm /Retail, At least one off street parking space for each 200 s.f, Subdivision 29, B 12 - Minimum required parking space for outdoor dining. One stall for every 12 seats Planned Development allocated 53 stalls to Comm /Retail. (the 11,000 s.f. of Comm /Retail on ground level.). 4,129 s.f for the proposed restaurant 6,891 s.f. remains ... When *O is applied (I space per 200 s.f.) = 34 stalls. Converts to: 53 stalls allocated 34 stalls for Comm /Retail .... When *O is applied (1 space per 200 s.f) 19 stalls for the Restaurant ... When *N is applied (1 space for 3 seats), that allows 57 seats /guests A total of 24 Parking stalls are required for the Restaurant and Patio. Restaurants (share of the 53 allocated) = 19 stalls for the Restaurant allowing 57 seats. 5 stalls for the Patio allowing 58 seats... When *B —12 is applied (1 space for 12 seats) QUESTION — How can the following be? [Planning Report — 12/18, pg 6] The patio area is approximately 20'x 35' and seats 58. [oZZo ITALIAN BISTRO & BAR Floor Plan, A -102] The seating in the restaurant appears to be more than double the seating on the Patio. If in fact that is true, then you must per *N double the required parking stalls a well. RECEIVED DEC 2 92014 PLAN #1 would make 43 parking stalls available (19,19 & S), all from the Restaurant and Patio allotment and the applicant is compliant. QUESTION — I low many personal will you have to support the Restaurant and Patio? The restaurant kitchen staff` the chef, cooks, soup /salad and dessert makers. The restaurant servers and bartenders, etc.? In all my reading I never saw provisions for this group of people regarding off-street parking. Some of the 43 parking stalls made available using PLAN #1 could be reserved for them. A - Plus the [Planning Report — 12/18, pg 8] The Planned Development approved 22 parking stalls FEWER than the City Code requirement. In total, a deviation of 23 stalls was approved. These too could be recovered. Using the "4311 . B A section of the paragraph references the 53 parking stalls allocated to the 11,00af As indicated previously, these stalls were designated 34 Comm/Retail and 19 Restaurant_ There are NO remaining stalls on -site to serve the residential portion of the project! QUESTION — Is this paragraph saying there is also a shortage of Residential parking? Do they also need some of the "43 " by using PLAN # 1 [Planning Report- 12/18.pg 3] From the applicants narrative: the restaurant and patio are to be a "great addition to revitalizing Cedar Grove, the outdoor seating will add visual interest. It speaks of "ample parking ", walkability and the dynamics of the Paragon Outlet Mall and to promote the area as a destination. * * This narrative is good, but I will come back to it later. Because Cedar Grove Hospitality. LLC and The Flats at Cedar Grove, LLC have a need to ask for more amendments, I shook the "creative pot"' to come up with ideas to eliminate the need for so many. This will be PLAN #2. This plan also evolved from my personal observations, I have a vision I would life share with the developer and the council. PLAN 42 — Have both the Restaurant and the Patio on the second floor. If possible, exchange the 4,129 s. f of street level restaurant with The Flats at Cedar group. If not possible, relocate only the patio to the second floor with access from the restaurant via a very nice stairway (and elevator). By raising the patio you now have several "tuck - under " badly needed parking stalls. You could even make the patio larger if you like because you do not lose parking stalls with a "tuck under;' The patio as proposed today has parking stalls on three sides and a driveway on the fourth. That is a lot of vehicle activity in very close proximity when dining, Diners also see the backside of Cedar Lanes to the South and the traffic of Highway 13 to the West, I know it is proposed to enclose the patio with brick piers and a decorative fence. It is also stated the patio will be separated from the parking lot by lining the outer edge of the patio with a trellis, planters, lighting;gas heaters and fans. Advantages of a second floor patio: 1. City code requires the area to be enclosed, with direct access to the patio only from inside the building. With the stairway entrance this is a given 2. No special needs to control access — no fence or gates. With the proposed plan a fence was blocking free movement around the corner of the building. I believe the blocked sidewalk is no longer- an issue. 3. The visual appearance for both patrons and on lookers, will be exceptionally attractive. For the City code 11.60 regarding Landscaping (and Green Space) Do you need amendments here also? - 1) that 10% will be landscaped 2) the parking lot landscaped islands 3)the requirement of overstory trees - 4)complements of evergreen trees and shrubbery, I would use all of these to create the "feel" of an Italian garden. I would strategically place the overstory trees on the South and West to block those views, Part of the required 10 % would go on the patio with tall shrubs on the outer boundaries of raised beds (or some artificial grape vines), Not a fence with gates, The restaurant and the patio would each have ONE very Italian focal point, I could see a simple fountain, but large enough to make a point, umbrellas, large terra cotta pots of flowers about. Inviting, but not over done. The restaurant will be nice — a cozy Bistro, but the Patio will be however the Italians say, "Ooh LaLa! I might suggest ways to extend the seasons for the patio. The tall and very wide heat lamps will do for a while. A retractable roof ... even the Romans had a retractable roof on the Colosseum, In Marrakech, Morocco I saw a ceiling fold into its self and open up to the night sky... Wow A tent , ...in India they do auditorium size tents — they are gorgeous. Because the project is unique and "special" people will walk the two blocks from the Paragon Outlet Mall and even I would walk across the street for a Cappuccino or a Cognac — Where I wouldn't walk to Jensens or Fitzes of Cedar Lanes to experience their patio's. From the Planning Report pg 8 + Each site in the area should provide for its own off-street parking to avoid overflow onto other properties etc. F.Y,I - No on- street parking is allowed along Nicols Road, Cedar Grove Parkway or Rahn Road That allows on- street parking only on ONE street — Gold Trail. Another reason for my concern regarding amendments requesting fewer parking stalls, I thank Pam Dudziak She was good enough to provide me with City codes specific to COD zoning district and Planned Development Sincerely, b,"� � , Agenda Information Memo January 6, 2015 City Council Meeting LEGISLATIVE /INTERGOVERNMENTAL AFFAIRS UPDATE A. Approve the City of Eagan's 2015 Legislative Positions Action to be Considered: To approve the City of Eagan's 2015 Legislative Positions. Facts: ➢ The 2015 legislative positions were prepared with input from each department of the City. ➢ In keeping with past practice, an effort was made to be mindful, but not duplicative of the legislative policies of lobbying organizations such as the League of Minnesota Cities, Metro Cities, and the Municipal Legislative Commission. ➢ The format is consistent with 2014, at which time an effort was made to condense the legislative positions to make them well- defined and more easily understood for the public. ➢ The draft legislative positions were shared with the Council for review in mid - December. ➢ Per the request of the City Council, priorities have been called out within the document. The priorities noted are issues of shared importance as identified in the legislative policies of Dakota County and municipal lobbying organizations to which the City belongs. ➢ Once approved, the priorities will be sent to Eagan's legislative delegation in advance of the joint meeting with the City Council on January 13, 2015. Attachments: (1) LegA -1 Proposed 2015 legislative positions. 2015 Legislative Positions The following are the City of Eagan's 2015 Legislative positions. To avoid repetition, this list does not restate all of the initiatives addressed through policy documents set forth by the League of Minnesota Cities (LMC), Metro Cities, or the Municipal Legislative Commission (MLC). The positions in bold print are priorities of the City for the coming legislative session. The City of Eagan respectfully requests the support of our Legislative delegation on the following initiatives: 1. Support a Strong Fiscal Relationship Between the State and Local Governments A. Ensure levy limits are not imposed again in the coming year. 2. Support Policies that Encourage Regional and Local Economic Development A. Extend the length of the Cedar Grove Tax Increment Financing (TIF) District term by up to 10 years. B. Expand Tax Increment Financing (TIF) criteria under which production of information technology products (e.g. software, online publications, etc.) may be defined as manufacturing for TIF purposes in order that cities can attract such businesses to the State of Minnesota. C. Consider appropriate changes to Minnesota's "area served" legislation to encourage fiberhoods and more deployment of ultra -high speed broadband to Minnesota cities, while retaining the cable franchise requirement for the distribution of video content utilizing public rights of way. D. Modify tax code to financially incent the expansion and renovation of existing and smaller -scale data centers in the State (current threshold for tax advantages when renovating an existing data centers is $50 million, which is detrimental to companies such as Unisys and Thomson Reuters). E. Ensure that any building code changes pertaining to new construction are consistent with State broadband goals to support enhanced broadband capability. F. Ensure the Department of Commerce's Office on Telecom & Broadband also focus broadband deployment efforts on metro and regional job centers like Eagan so we can compete with world class broadband speeds. With other states and regions moving ahead on gigabit fiber to the home, the state lacks incentives for firms to provide such services in the Twin Cities region. 2015 City of Eagan Legislative Positions Page 2 G. Support a study of how to position our region's critical infrastructure, like the 511 Building in Minneapolis (the main pathway to Chicago for most Internet traffic), in the event of cyber terrorism or natural disruptions. 3. Support local and regional transportation and infrastructure initiatives. A. In partnership with Dakota County, support the following transportation funding initiatives: a. Increase funds dedicated to the MN Highway User Tax Distribution Fund (HUTDF) for highway and bridge purposes. b. Provide additional sources of capital and operating funds to enhance development and operation of the Regional Transitway System. c. Maintain the autonomy of the Counties Transit Improvement Board (CTIB) and grant authority to the counties participating in CTIB to impose an additional one - quarter percent sales tax. (Counties participating in CTIB that have voluntarily imposed a one - quarter percent sales tax are not afforded the opportunity that all other counties have to impose up to one -half percent sales tax for transportation and transit purposes). d. Allocate up to one - quarter percent of any state- imposed transit sales tax increase (above the existing one - quarter percent) to Dakota County, with autonomy granted to the County Board to determine how best to allocate those funds. e. Dedicate 100% of Leased Motor Vehicle Sales Tax (LMVST) to transportation purposes and maintain the current 50/50 split between suburban counties and greater Minnesota transit. f. Authorize new user fees to address the impact of heavy commercial vehicles. B. Support funding for investments to enhance the Red Line Bus Rapid Transit (BRT). C. Promote trail connectivity in Eagan and the surrounding region by supporting funding for the River to River (Minnesota to Mississippi) Greenway, Mendota - Lebanon Greenway, and the Minnesota River Greenway (a corridor within the larger Minnesota Valley State Trail proposal). D. Require MnDOT to maintain state right -of -way and parcels acquired for state or federal highway transportation purposes located within city limits in a manner consistent with local ordinances. Alternatively, require MnDOT to reimburse Minnesota cities for the labor, supplies, and equipment necessary to maintain state right -of -way and parcels to meet city standards or minimize public safety hazards. This includes highways, traffic signals, trails, retaining walls, storm sewer /drainage systems. E. Authorize cities to create additional public infrastructure utilities, such as a street or sidewalk utility for a Street Improvement District, to address funding for building and maintaining necessary infrastructure outside of the limitations of existing special assessment authority and Municipal State Aid. 2015 City of Eagan Legislative Positions Page 3 F. Support enabling legislation to allow schools to use school district transportation funding off -site (for trail plowing around schools in partnership with communities). 4. Support tools to ensure effective local government service delivery. A. Oppose any DNR efforts to significantly increase water appropriation fees or mandates to require surface water as drinking water as both would increase City utility /water rates. B. Support the establishment of wellhead protection areas or drinking water supply management areas (DWSMA) to prevent well drillers from placing private wells within the zone of the community water supply. C. Maintain the current Building Code amendment process, which balanced the interests of the public, industry, and building officials. Oppose industry efforts to oversee building codes through the use of "Code Councils ". AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER JANUARY 6, 2015 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes 2. APPROVE Joint Powers Agreement with EDA for Open to Business Program 3. AUTHORIZE Retention of Legal Counsel for Special Legislation for Cedar Grove Redevelopment TIF District D. OLD BUSINESS E. NEW BUSINESS F. OTHER BUSINESS G. ADJOURN Agenda Information Memo January 6, 2015 Eagan Economic Development Authority Meeting NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES EDAC -1 Minutes of the December 2, 2014 EDA meeting. 2. APPROVE JOINT POWERS AGREEMENT WITH EDA FOR OPEN TO BUSINESS PROGRAM — Since 2013, participating Dakota County cities have entered into a service agreement with the Dakota County CDA to implement an Open to Business program in the County. Service for this program in provided by the Metropolitan Consortium of Community Developers (MCCD). Under the program, MCCD staff provides business consulting and finance services to interested businesses or prospective entrepreneurs, helping them prepare business plans, develop their management systems, perform other analyses and apply to secure financing from either MCCD or other sources. The Open To Business program has shown success, assisting over 300 businesses and entrepreneurs in Dakota County since 2013 and providing $326,828 of funding. Total cost of the program is $135,000 with the CDA covering $71,250 and the participating cities covering $63,750. Eagan's portion is $7,500. The joint powers agreement allows the Dakota County CDA and cities to jointly exercise their common economic development powers to undertake the Program. The substance of the agreement remains unchanged from 2014 and is attached for review. EDAC2 -1 Joint Powers Agreement 3. AUTHORIZE RETENTION OF LEGAL COUNSEL FOR SPECIAL LEGISLATION FOR CEDAR GROVE REDEVELOPMENT TIF DISTRICT — In 2013, the EDA authorized the retention of Jerry Seck of the Larkin Hoffman firm to represent the City to pursue special legislation to permit the extension of the term of the Cedar Grove Redevelopment District. As a part of the Tax Bill at the end of the 2014 Legislative Session, a bill was passed and signed into law that permitted the extension of the period for investment (the five year rule) to 2016, permitted the tax rate to which increment is applied to be unfrozen to optimize future increments and to extend the term of the district by three years from 2029 to 2032. The last of the modifications required the approval of the City, County and School District 191. The City and County acted to adopt the legislation and the 191 School Board declined to take action on that portion. The Finance Committee is recommending the EDA approach the Legislature in 2015 to request a modification of the law in a form that would not require the School Board's action, potentially relying on just the City and County increments, and that Mr. Seck's representation of the EDA continue for the 2015 session. If representation is authorized, a retainer letter will be prepared for execution. D. OLD BUSINESS There are no other items at this time. There are no other items at this time. F. OTHER BUSINESS There are no other items at this time. G. ADJOURNMENT ACTION TO BE CONSIDERED: To adjourn the EDA Meeting. MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota December 2, 2014 A meeting of the Eagan Economic Development Authority was held on Tuesday, December 2, 2014 at the Eagan Municipal Center. Present were President Maguire, Commissioner Fields, Commissioner Hansen and Commissioner Tilley, Commissioner Bakken was absent. Also present were Executive Director Osberg, Community Development Director Hohenstein and City Attorney Dougherty. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Tilley moved, Commissioner Hansen seconded a motion to approve the agenda as presented. Aye:4 Nay :0 CONSENT AGENDA Commissioner Hansen moved, Commissioner Tilley seconded a motion to approve the Consent Agenda as presented. Aye:4 Nay :0 1. It was recommended to approve the minutes of November 18, 2014 - EDA meeting. 2. It was recommended to approve the Second Amendment to sale and purchase agreement between the EDA and MHC Cedar Grove LLC regarding the sale of the hotel parcel. There was no Old Business. There was no New Business. There was no Other Business. OLD BUSINESS NEW BUSINESS OTHER BUSINESS ADJOURNMENT Commissioner Fields moved, Commissioner Hansen seconded a motion to adjourn the meeting. Aye: 4 Nay: 0 Date David M. Osberg, Executive Director Agenda Information Memo January 6, 2015, Eagan EDA Meeting CONSENT AGENDA 2. APPROVE JOINT POWERS AGREEMENT WITH THE DAKOTA COUNTY CDA REGARDING THE OPEN TO BUSINESS PROGRAM ACTION TO BE CONSIDERED: To Approve a Joint Powers Agreement with the Dakota County CDA to continue the Open to Business Program and authorize its execution by the President and Executive Director. FACTS: ➢ Since 2013, participating Dakota County cities have entered into a service agreement with the Dakota County CDA to implement an Open to Business program in the County. Service for this program in provided by the Metropolitan Consortium of Community Developers (MCCD). ➢ Under the program, MCCD staff provides business consulting and finance services to interested businesses or prospective entrepreneurs, helping them prepare business plans, develop their management systems, perform other analyses and apply to secure financing from either MCCD or other sources. ➢ The Open To Business program has shown success, assisting over 300 businesses and entrepreneurs in Dakota County since 2013 and providing $326,828 of funding. ➢ Total cost of the program is $135,000 with the CDA covering $71,250 and the participating cities covering $63,750. Eagan's portion is $7,500. The joint powers agreement allows the Dakota County CDA and cities to jointly exercise their common economic development powers to undertake the Program. The substance of the agreement remains unchanged from 2014 and is attached for review. ATTACHMENTS: (1) EDAC2 -1 Joint Powers Agreement JOINT POWERS AGREEMENT Open to Business Program THIS JOINT POWERS AGREEMENT (this "Agreement "), is made as of January 1, 2015, by and between the DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY (the "CDA "), a public body corporate and politic organized and existing under the laws of the State of Minnesota (the "State "), and each of the CITY OF BURNSVILLE, CITY OF LAKEVILLE, CITY OF MENDOTA HEIGHTS, INVER GROVE HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, APPLE VALLEY ECONOMIC DEVELOPMENT AUTHORITY, EAGAN ECONOMIC DEVELOPMENT AUTHORITY, HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY, ROSEMOUNT PORT AUTHORITY, FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY, SOUTH ST. PAUL HOUSING AND REDEVELOPMENT AUTHORITY AND WEST ST. PAUL ECONOMIC DEVELOPMENT AUTHORITY, MINNESOTA (each individually a "Local Government Entity" and together the "Local Government Entities "), each a political subdivision of the State. RECITALS: A. In order to pursue common goals of fostering economic development, the CDA and the Local Government Entity Cities desire to engage the Metropolitan Consortium of Community Developers, a Minnesota non - profit corporation ( "MCCD ") to undertake the "Open To Business Program" (the "Program ") within Dakota County (the "County "). B. Pursuant to the Program, MCCD will provide technical assistance and access to capital to small business and potential entrepreneurs in the County. C. The CDA and the Local Government Entities propose to jointly exercise their common economic development powers to undertake the Program. NOW, THEREFORE, in consideration of the mutual covenants and obligations of the CDA and each of the Local Government Entities, each party does hereby represent, covenant and agree with the others as follows: Section 1. Representations. Each of the Local Government Entities and the CDA makes the following representations as to itself as the basis for the undertaking on its part herein contained: (a) It is a political subdivision of the State of Minnesota with the power to enter into this Agreement and carry out its obligations hereunder. Joint Powers Agreement (b) Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or provisions of any restriction or any evidences of indebtedness, agreement or instrument of whatever nature to which it is now a party or by which it is bound, or constitutes an event of default under any of the foregoing. Section 2. Powers to be Exercised. The powers to be jointly exercised pursuant to this Agreement are the powers of the CDA and the Local Government Entities under Minnesota Statutes, Chapter 469, to undertake activities to promote economic development within their respective jurisdictions. Section 3. Method for Exercising Common Powers; Funds. The CDA, on its own behalf and on behalf of the Local Government Entities, will initially enter into an agreement with MCCD in substantially the form attached hereto as Exhibit A (the "Agreement ") to engage MCCD to operate the Program within Dakota County. The CDA and each of the Local Government Entities will make payments to MCCD as described in Exhibit A of the Agreement. The CDA may from time to time execute and deliver documents amending, modifying or extending the Agreement as it deems necessary or convenient, provided, that no such document will adversely affect services provided to, or amounts payable by, any Local Government Entity without the prior written consent of such Local Government Entity. Section 4. Limited Liability. Neither the CDA nor the any of the Local Government Entities shall be liable for the acts or omissions of the other in connection with the activities to be undertaken pursuant to this Agreement. To the extent permitted by law, (a) the CDA hereby indemnifies the Local Government Entities for costs associated with claims made against the Local Government Entities directly relating to actions taken by the CDA, and (b) each Local Government Entity hereby indemnifies the CDA for costs associated with claims made against the CDA directly relating to actions taken by such Local Government Entity. Nothing herein shall be deemed a waiver by the indemnifying party of the limits on liability set forth in Minnesota Statutes, Chapter 466; and the indemnifying party shall not be required to pay, on behalf of the indemnified party, any amounts in excess of the limits on liability set forth in Minnesota Statutes, Section 466.04, less any amounts the indemnifying party is required to pay on behalf of itself, its officers, agents and employees for claims arising out of the same occurrence. Section 5. Conflict of Interests; Representatives Not Individually Liable. The CDA and each of the Local Government Entities, to the best of its knowledge, represents and agrees that no member, official or employee of their respective bodies shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affects his or her personal interests or the interests of any corporation, partnership, or association in which he or she is directly or indirectly interested. No member, official or employee of the CDA or any Local Government Entity shall be personally liable with respect to any default or breach by any of them or for any amount which may become due to the other party or successor or on any obligations under the terns of this Agreement. 2 Joint Powers Agreement 9298589v1 Section 6. Term; Distribution of Property. The term of this Agreement shall expire on December 31, 2015. There is no property which will be acquired by the CDA or any Local Government Entity pursuant to the Program which would need to be distributed at the end of the term hereof. Section 7. Notices and Demands. A notice, demand or other communication under this Agreement by any party to another shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested or delivered personally to the person and at the addresses identified on each signature page hereto, or at such other address with respect to either such party as that party may, from time to time, designate in writing and forward to the other as provided in this Section. Section 8. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. [Remainder of page intentionally left blank] Joint Powers Agreement 9298589v1 IN WITNESS WHEREOF, the CDA and the Local Government Entities have caused this Agreement to be duly executed in their respective names and behalf as of the date first above written, with actual execution on the dates set forth below. Dated: Notice Address: DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY By Its Executive Director Dakota County Community Development Agency 1228 Town Centre Drive Eagan, MN 55123 Attn: Andrea Brennan, Director of Community and Economic Development S -1 Joint Powers Agreement Dated: Notice Address: 3830 Pilot Knob Road Eagan, MN 55122 Attn: EAGAN ECONOMIC DEVELOPMENT AUTHORITY By_ Its By_ Its S-2 Joint Powers Agreement Dated: Notice Address: 100 Civic Center Parkway Burnsville, MN 55337 Attn: City Manager CITY OF BURNSVILLE, MINNESOTA By Its City Manager By_ Its S -3 Joint Powers Agreement Dated: Notice Address: CITY OF LAKEVILLE, MINNESOTA By Its Mayor By Its City Clerk 20195 Holyoke Avenue Lakeville, MN 55044 Attn: Community and Economic Development Director S -4 Joint Powers Agreement Dated: Notice Address: 1101 Victoria Curve Mendota Heights, MN 55118 Attn: CITY OF MENDOTA HEIGHTS By_ Its By_ Its S -5 Joint Powers Agreement Dated: Notice Address: 7100 147th Street W. Apple Valley, MN 55124 Attn: APPLE VALLEY ECONOMIC DEVELOPMENT AUTHORITY By_ Its By_ Its S-6 Joint Powers Agreement Dated: Notice Address: 8150 Barbara Avenue Inver Grove Heights, MN 55077 Attn: INVER GROVE HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY By_ Its By_ Its S -7 Joint Powers Agreement Dated: Notice Address: 101 East 4th Street Hastings, Minnesota 55033 Attn: Executive Director HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY By_ Its: By John Hinman Its Executive Director S -8 Joint Powers Agreement Dated: Notice Address: 2875 145th Street Rosemount, MN 55068 Attn: ROSEMOUNT PORT AUTHORITY By_ Its By_ Its S -9 Joint Powers Agreement Dated: Notice Address: 430 Third Street Farmington, MN 55024 Attn: FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY By_ Its By_ Its 5 -10 Joint Powers Agreement SOUTH ST. PAUL HOUSING AND REDEVELOPMENT AUTHORITY Dated: By Its By Its Notice Address: 125 Third Ave. No. South St. Paul, MN 55075 Attn: Executive Director 5 -11 Joint Powers Agreement Dated: Notice Address: 1616 Humboldt Avenue West St. Paul, MN 55118 Attn: Executive Director WEST ST. PAUL ECONOMIC DEVELOPMENTAUTHORITY By_ Its By_ Its S -12 Joint Powers Agreement Exhibit A Contract for Services for the Open To Business Program A -1 Joint Powers Agreement 9298589v1