01/15/2015 - Advisory Parks & Recreation CommissionADVISORY PARKS COMMISSION
Thursday, January 15, 2015
7:00 p.m.
Eagan Municipal Center, Council Chambers
Workshop 6:30-6:55 p.m.
•Review Development Proposals
A. Case Estates
B. Stone Run
C. Central Park Commons
Agenda
I. Call to Order and Pledge of Allegiance 7:00 p.m.
II.Adopt Agenda 7:02 p.m.
III.Approval of Meeting Minutes on November 17, 2014 7:03 p.m.
IV.Visitors to be Heard 7:04 p.m.
V. Director’s Update 7:05 p.m.
VI.Consent Agenda 7:10 p.m.
VII.Development Proposals 7:11 p.m.
A. Case Estates
B. Stone Run
C. Central Park Commons
VIII.Old Business 8:11 p.m.
IX.New Business 8:15 p.m.
A. Annual Watershed Champion Awards Program
X. Other Business and Reports 8:25 p.m.
A. Eagan Senior Program Advisory Board Annual Report
XI.Communications 8:30 p.m.
XII.Round Table 8:35 p.m.
XIII.Adjournment 8:45 p.m.
The City of Eagan is committed to the policy that all persons have equal access to its programs, services,
activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex,
disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids
for disabled persons wishing to participate are available upon request at least 96 hours in advance of the
event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission
Monday March 16th, 2015 7:00 p.m. Council Chambers
TO: Advisory Parks and Recreation Commission (APrC)
FROM: Juli Seydell Johnson, Director of Parks and Recreation
DATE: January 9, 2015
SUBJECT: Advisory Parks and Recreation Commission Meeting
January 15, 2015
A meeting of the Advisory Parks and Recreation Commission (APrC) will take place on Thursday, January 15th at
7:00 p.m. in the City Council Chambers. To ensure that a quorum is present, please contact Juli Seydell Johnson
at (651) 675-5006 or jsjohnson@cityofeagan.com or Amy Grannes (651) 675-5322 agrannes@cityofeagan.com
if you are unable to attend this meeting.
I. PLEDGE OF ALLEGIANCE AND ROLL CALL
II. ADOPTION OF THE AGENDA
The agenda, as presented or modified, is in order for adoption by the Commission.
III. APPROVAL OF MINUTES - Pages 4-7
The minutes of the November 17, 2014 meeting pending any modifications, are in order for adoption
by the Commission.
IV. VISITORS TO BE HEARD
The Eagan City Council and its Commissions set aside up to ten minutes at the beginning of public
meetings to permit visitors to address items of interest that are not addressed on the regular agenda.
Items that will take more than ten minutes or that require specific action can be scheduled for a future
meeting agenda.
V. DIRECTOR’S UPDATE - Pages 8-9
Director Johnson will provide a brief overview of the Park and Recreation’s department happenings for
the month.
VI. CONSENT AGENDA
There are no new consent agenda items to be discussed at this time.
VII. DEVELOPMENT PROPOSALS Pages 9-33
There are three development proposals for review for the parks dedication, trails dedication, tree
preservation, water quality and wetlands issues that pertain to the development. Commission
Members to review and make recommendations to the City Council.
A. Case Estates (Pages 10-15) - KJ Walk, Inc, is proposing a Rezoning (from A, Agricultural to R-1,
Residential Single Family) and a Preliminary Subdivision to create 10 lots upon approximately 4.5
acres located at 540 Diffley Road, south of Diffley Road between Dodd Road and Hwy 3.
B. Stone Run (Pages 16-23) - Norton Homes, LLC, is proposing a Preliminary Subdivision to create
seven lots upon approximately 4.6 acres located at 4865 Pilot Knob Road, south of Cliff Road.
C. Central Park Commons (Pages 24-33) - CSM Eagan, LLC is requesting approval of a Rezoning from
RD, Research and Development, to PD, Planned Development, a Preliminary Planned
Development to establish a multi-building retail commercial shopping center, and a Preliminary
Subdivision (Central Park Commons) to create nine lots upon approximately 47 acres located at
Advisory Parks Commission January 15, 2015 Page 1
3333 Pilot Knob Road, legally described as Lot 1, Block 1, Unisys Park 2nd Addition and part of Lot
2, Block 1, Unisys Park 2nd Addition lying southerly and easterly of Central Parkway.
VIII. OLD BUSINESS
There are no old business items to be discussed at this time.
IX. NEW BUSINESS Pages 34-38
A. Information included from the Water Quality Department regarding the annual Watershed
Champions Awards. Commission to make and review nominations and make recommendations to
the City Council.
X. OTHER BUSINESS AND REPORTS Pages 39-43
A. Eagan Senior Program Advisory Board 2014 Annual Report, included for information only no formal
action needed.
XI. COMMUNICATIONS
There are no communication items to be discussed at this time.
XII. ROUND TABLE
The Roundtable is scheduled as an opportunity for Commissioners to ask questions, make requests
for future agenda items, or provide informative updates to the Commission pertaining to energy and
environment initiatives.
XIII. ADJOURNMENT
/s/Juli Seydell Johnson
Director of Parks and Recreation
Advisory Parks Commission January 15, 2015 Page 2
MINUTES OF THE REGULAR MEETING OF THE
ADVISORY PARKS & RECREATION COMMISSION
Monday, November 17, 2014
MINUTES OF MEETING OF NOVEMBER 17, 2014
A regular meeting of the Advisory Parks & Recreation Commission (APrC) was called to order at 7:00
p.m. on Monday, November 17, 2014. Commission Members present included Member Dorothy
Peterson, Member Andrea Todd-Harlin, Member Nathan Neuman, Member Dennis Thompson, and
Member Jerry Farlee. Member Michael Palmer, Member David Wietecki, and Member Matt
Dauphinais were not present. Staff members present Director of Parks & Recreation Juli Seydell
Johnson, Assistant Director of Parks & Recreation Jared Flewellen, Recreation Supervisor Julie
Andersen, and Administrative Supervisor Amy Grannes.
APPROVAL OF AGENDA
Member Peterson asked Director Johnson if there were any changes to the agenda. Director Johnson
stated there were two additions to the agenda. Two development proposals were added to the
agenda one for Stone Run and one for Cedar Grove Townhomes. Member Todd-Harlin moved,
Member Thompson seconded, with all members present voting to adopt the agenda as amended.
APPROVAL OF MEETING MINUTES
Member Neuman moved, Member Farlee seconded, with all present members voting in favor to
approve the minutes of the September 15, 2014 workshop, as presented. Member Neuman moved,
Member Peterson seconded, with all present members voting in favor to approve the minutes of the
September 15, 2014 regular meeting, as presented.
VISITORS TO BE HEARD
There were no visitors to be heard on items that were not on the agenda.
DIRECTORS UPDATE
Director Johnson gave a brief overview of the monthly Parks & Recreation Department Happenings.
The Parks & Recreation Capital Improvement Projects for 2015 is scheduled to be presented to the City
Council on November 18. Eagan Indoor Market Fest starts Saturday November 22 and will run every
other Saturday through February 28, 2015 from 10:00 a.m. – Noon. Holz Farm Old Fashion Holiday
event is Sunday, December 7th from Noon – 3:30 p.m. volunteers are still needed. New advertising
contracts for spaces at the Eagan Civic arena started November 1st. Spaces include dasher boards, wall
Advisory Parks Commission January 15, 2015 Page 3
boards and on the resurfacers. Ice rinks and Trapp Farm tubing hill are scheduled to open December
19th weather permitting. Registration has begun for the winter adult sports leagues, including
basketball, boot hockey, broomball and volleyball. Winter preschool and Art House registrations are
being accepted as of November 10th. Cascade Bay season passes will be going on sale beginning
December 1st just in time for the holidays. The Forestry Department is currently working on the
Moonshine property to clear out the buckthorn and dead trees. The inventory of maintained
boulevard trees has been updated. The number of Ash trees has been reduced through selective
removals from 25% to 19%. Director Johnson concluded her updates by mentioning the recent
retirements at the Central Maintenance Facility. Scott Eppen after 34 years with Park Maintenance,
Steve Taylor after 35 years as a Supervisor of Park Maintenance and Debbie Widstrom after 15 years as
the front desk support at the Maintenance Facility.
CONSENT AGENDA
There were no consent agenda items to be discussed at this time.
DEVELOPMENT PROPOSAL
Stone Run Development
There were two added development proposals to be discussed at this time. Director Johnson gave an
overview of both proposals. The first development proposal was for the Stone Run. This project is
located at 4865 Pilot Knob Road a preliminary subdivision of approximately 4.6 acres to create eight
single family lots. For this development a park and trail dedication fee would be preferred rather than
a land donation. This site is already well served for parks and trails. Across the street from the site is
George Ohmann Park and adjacent is Lebanon Hills Park. The City Forester has reviewed the tree
mitigation plan and this appears to be adequate. There are a few water quality issues that the water
quality staff will be working with the Developer on but nothing that would affect the parks and trail
dedication fees.
Cedar Grove Townhomes
The second Development Proposal was for the Cedar Grove Townhomes. This is a two part
development down in the area of the new Bridgeview Park. The first lot for development is right next
to the Bridgeview Park and the second lot is by Woodhaven Park. The addresses are 3850 Cedar Grove
Parkway and 4030 Cedar Grove Parkway. They are proposing fifty one multi-family homes. For this
development a park and trail dedication fees would be preferred rather than a land donation. These
sites are already well served for parks and trails. The City Forester has reviewed the tree mitigation
plan and this appears to be adequate. There are a few water quality issues that the water quality staff
will be working with the Developer on but nothing that would affect the parks and trail dedication fees.
Staff reports for both developments will be sent to Commission Members via email for review and
feedback in early December.
Advisory Parks Commission January 15, 2015 Page 4
OLD BUSINESS
There were no old business items to be discussed at this time.
NEW BUSINESS
2015 Park & Trail Dedication Fees
Assistant Director of Parks & Recreation Jared Flewellen gave an overview of the 2015 Park & Trail
Dedication fees. Commission Members to recommend that the City Council adopt a the following rate
schedule that includes a 3% increase to the Park Dedication rates over the 2014 rates and no increase
in the Trail Dedication.
2014 2015 proposed
Parks Trails Parks Trails
Single Family $3308 per unit $ 250 per unit $3407 Same
Duplex $ 3258 per unit $ 250 per unit $3356 Same
Townhouse/Quad $ 3458 per unit $ 250 per unit $3562 Same
Apartment/Multi $3212 per unit $ 250 per unit $3308 Same
Commercial $869 per 1000 sq.ft. of bldg $1251 per net acre $895 Same
Industrial $236 per 1000 sq.ft. of bldg $1251 per net acre $243 Same
C/I prior to 1983 $2618 per net acre $1251 per net acre $2697 Same
Member Neuman moved, Member Farlee seconded voting in favor to approve the new rates
as presented. Aye: 3 Nay: 2 (Member Peterson and Member Todd-Harlin opposed)
OTHER BUSINESS AND REPORTS
Arts Master Plan Draft
Recreation Supervisor Julie Andersen gave a brief overview of the Arts Master Plan draft document
that was created. The Steering Committee comprised of APrC members, community members and
staff met with Forecast Public Art and came up with the following recommendations:
•Recommend a vision statement for the integration of visual art into public spaces in order
to support a community cultural identity and provide positive economic impact.
•Recommend citywide policies and guidelines for selection and integration of public art
installation and inclusion of aesthetic elements into City-owned properties and facilities.
•Recommend a vision statement with regard to inclusion of visual art and aesthetic elements
in private projects that include spaces for public gathering.
•Develop and present funding mechanisms for City-owned and City-developed public art
installations.
Advisory Parks Commission January 15, 2015 Page 5
Member Todd-Harlin moved to change bullet #4 on page 17 from “The City shall explore engaging an
artist or group of artists to participate in decision-making with regard to capital investment projects
and the aesthetic qualities of public places.” to “The City shall explore engaging an artist or group of
artists to participate in an advisory role with regard to capital investment projects and the aesthetic
qualities of public places”, Member Neuman seconded with all those in favor to approve the draft
document as amended.
COMMUNICATIONS
There were three communication items to be discussed. A thank note to staff was received from the
Eagan Art House Board thanking staff for their support at the Eagan Art Festival. The second update
was from the Public Works Department regarding an updated report on the complete street project.
The final item was notification from the Vermillion River Water Shed regarding upcoming meetings and
the request for community input. Items are for information only no formal action is needed.
ROUND TABLE
Member Peterson mentioned that Mark Vaughan Campus Facility Manager at the Civic Arena was just
electric to the City Council in Hastings where his lives. Director Johnson stated the Paul Olson
Superintendent of Parks is also on the City Council Buffalo where he lives. Member Todd-Harlin
wanted to thank the retirees for all there service to the City. Member Farlee had a question on the
advertising availability at the Civic Arena. There are a lot of spaces available please speak to Mark
Vaughan at the Civic Arena. After further brief discussion with Commission Members the roundtable
concluded.
ADJOURNMENT
With no further business to discuss, Member Todd-Harlin moved, Member Neuman seconded with all
members present voting to adjourn the meeting. The meeting was adjourned at 8:08 p.m.
_______________________________________________ ____________________________
Secretary Date
Advisory Parks Commission January 15, 2015 Page 6
Eagan Parks & Recreation
Department Happenings
January, 2015
Support Economic Development
• Cascade Bay is now accepting applications for all seasonal positions. Each summer, approximately 135
seasonal employees are hired.
• The Eagan Civic Arena will host its 16th annual Home & Leisure Show, March 13 & 14. Registration is
open to new and returning vendors. Typically around 80 businesses will showcase their information.
Promote Health and Wellness
• Winter leagues are underway with 80 teams (82 in ’14) participating. Spring-Summer sports information
will be going out at the end of January.
• 62 + Health and Wellness winter session started on January 5 with 14 classes.
Protect Environmental Resources
• The first tree in Eagan with EAB was recently identified in Lebanon Hills Park. It most likely arrived in the
park via some firewood brought into the campground. The County is working closely with the Department
of Agriculture to monitor/manage the situation. All surrounding Cities including Eagan are being kept up
to date on the situation and are also being encouraged to be watchful in their respective communities.
• Residents, especially those on lakes and ponds are encouraged to be mindful of ice conditions before
venturing onto the ice. The ponds and lakes of the City are part of the storm water management system
and water is constantly moving through them. The City does not monitor ice conditions.
Facilitate Community Connections
• The Eagan Indoor Winter Farmer’s Market, an extension of the summer Market Fest, received positive
media coverage on Dec. 14 on the front page of the Star Tribune Dakota County section featuring a 1 ½
page article on Eagan’s market and highlighted several market vendors. A subsequent shorter version
of the article was in the Star Tribune on Dec. 20 as well. Sun Thisweek Newspaper (Eagan Burnsville)
also wrote a feature piece on the market.
• 2015 attendance for the first four indoor farmer’s markets is up over 50% from the same time last year.
Last year’s average for the season was 232 attendees. The average for the first four markets of this
year is 435 attendees.
Provide Recreation Experiences
• Fall Registrations for the Eagan Art House were nearly 20% higher than Fall 2013. 431 registrations in
2014 and 361 registrations in 2013.
• The Eagan Art House received a Community Arts Grant for $5,000 from the Metropolitan Regional Arts
Council. The funding will support Artist Connect Activities, guest artists and the Harvest of Art Event in
September.
• The Family Ice Fishing Try-It Clinic is scheduled for Saturday, January 17 from 1 – 3 pm at Blackhawk
Park. Volunteers from the in-fisherman’s club and staff from Water Resources will assist with fishing
activities while recreation staff will host a bonfire with S’mores and hot cider at the pavilion.
• After getting off to a slow start due to warm weather the outdoor ice rinks opened for the season on
January 2. Some are still rough and should be considered a work in progress. Flooding will continue as
weather allows to get them into mid-season shape. Check the Hotline for updates.
• The tubing hill at Trapp Farm opened in late December. The snow base is very thin but the cold temps
are preventing melting so it remains useable. Check the Hotline for updates.
• The Eagan Civic Arena scheduled additional open skating sessions over the past Holiday weeks.
Attendance this year was 1,934 skaters, compared to 1,322 skaters last year (increase of approximately
600 skaters).
Advisory Parks Commission January 15, 2015 Page 7
• The Eagan Skating School is beginning its Winter 2 session of lessons. Currently there are 432 skaters
enrolled in lessons, compared to 450 registered in 2014. Registrations for this session are still being
taken, so enrollment is expected to be at or above 2014.
• Preschool Programs were supposed to begin on January 7, but due to a winter cold cancellation day,
they started Thursday, January 8. There are currently 186 children registered for the classes that begin
these first weeks. Numbers increase throughout the quarter as parents sign up for music and lunch
bunch opportunities. This number is lower than the same time last year, which was 225 students
registered to start.
• Fall preschool numbers were down by 12 participants compared to last year. Fall 2014 had a total of
404 and fall session of 2013 had a total of 416 participants.
• Xtreme Adventures the after school program at Dakota Hills Middle school has a new program this winter
session called, “Get Fit Quest”. The program starts on January 14 with a family night dialogue on January
21.
• The Dakota County Senior Center Directors are partnering to host a Valentine event on Friday, February
13 at the Ames Center in Burnsville.
General Announcements
• After 29 years of service to the City, Chief Mechanic/Shop Supervisor Tom Streefland will be retiring on
January 30. The City shop keeps over 200 mobile units on the road. Good luck to Tom.
• The Eagan Art House is ready to start the New Year off with a fresh, updated general studio. A new floor
was installed, as well as a new coat of paint throughout, including the cabinets. Thank you to the
maintenance staff for their help with prep and moving.
• Recognition of Commission Member Dorothy Peterson’s award from MRPA.
Advisory Parks Commission January 15, 2015 Page 8
AGENDA ITEM: VII.A – Case Estates
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
PROPOSAL:
KJ Walk, Inc, is proposing a Rezoning (from A, Agricultural to R-1, Residential Single Family) and a
Preliminary Subdivision to create 10 lots upon approximately 4.5 acres located at 540 Diffley Road, south of
Diffley Road between Dodd Road and Hwy 3.
BACKGROUND/EXISTING CONDITIONS:
The 4.5 acre parcel is unplatted and contains a single family home with attached garage and multiple
detached accessory buildings. The existing home was constructed in 1957 and will remain on Lot 10.
The property abuts single-family homes to the south, east and west and is adjacent to Diffley Road to the
north. The proposed development (10 lots on 4.5 acres) results in a density of 2.2 units per acre. The lots
range in size from 12,003 sq. ft. to 24,143 sq. ft. Access is proposed from Brookview Court, a new public
street, via Diffley Road.
PARK AND TRAIL DEDICATIONS:
PARKS
The location and size of the development do not provide for a beneficial opportunity for a land dedication
therefore it is recommended that the Park Dedication requirements be met through a cash dedication
consistent with the approved fee schedule.
TRAILS
The location of the development does not provide opportunity for any connectivity consistent with the City
trail plan therefore it is recommended that the Trail Dedication requirements be met through cash
dedication consistent with the approved fee schedule.
TREE PRESERVATION:
This development application’s tree preservation will be considered on a multiple-lot, single-phase, single-
unit residential type of application. Per the City of Eagan Tree Preservation Ordinance allowable tree removal
for this type of development proposal is set at 40%.
ANALYSIS
A tree inventory has been submitted with this application and then field verified by city staff. The tree
inventory indicates that there are one hundred fifty-eight (158) significant trees currently existing on site.
According to plan submittal, significant tree impacts will result in the removal of eighty-two (82) significant
trees (51.9% of the total).
MEMO
Date: January 15, 2015
Agenda Item: VII.A – Case Estates
Action: X
Information: X
Attachments: X
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the development.
Advisory Parks Commission January 15, 2015 Page 9
Because the proposed removal of significant trees removal is more than allowable there is required tree
mitigation. Tree mitigation for this application as proposed calculates to thirty-eight (38) Category B trees (or
an equivalent combination of Category A and/or C trees).
DISCUSSION/EVALUATION
As a matter of record trees currently existing in the proposed Brookview Court right-of-way have been
eliminated from the applicants responsibility. This is standard practice when public streets are extended
through a proposed development.
The applicant has submitted a Tree Mitigation Plan that does not fulfill the required tree mitigation of thirty-
eight (38) Category B trees. The applicant should submit a revised Tree Mitigation Plan to: a) reflect the
correct number of required mitigation trees and, b) provide for proper spacing of mitigation trees that will
allow for adequate mature crown growth (the current plan has proposed mitigation trees spaced too tightly
together). Staff recommends that the applicant accomplish this by planning to install fewer trees of larger
size (i.e. Category A trees). Mitigation trees shall not be installed in street or utility rights-of-way areas. See
Action #3 below. City forestry staff shall review revised plans prior to final plan approval.
The submitted Tree Preservation Plan indicates proposed grade limits that encroach upon proposed
preserved trees critical root zones. According to the City of Eagan Tree Preservation Ordinance, Section C5a
(Required Protective Measures), installation of tree protective measures shall be placed at the drip line or at the
perimeter of the critical root zone (CRZ), whichever is greater. If the tree protection fence cannot be placed and
maintained at the required distance (from preserved trees), then these trees must be considered as removed.
Proposed grade limits should be revised and approved by city forestry staff prior to construction. See Action
#4 and #5 below. City forestry staff shall review revised plans prior to final plan approval.
WATER QUALITY/WETLANDS:
Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations,
does not apply.
STORMWATER MANAGEMENT/WATER QUALITY
The applicant proposes to add approximately 10 single family residential lots and a cul-de-sac street,
resulting in 1.2 acres of new impervious surface on the 3.79 acre site which had previously not met City
stormwater requirements. Runoff from the site’s proposed impervious area would flow off-site, through the
public stormwater system, directly to JP-26.2B, a regional constructed stormwater basin, which then
overflows to JP-26.2A, a regional constructed stormwater basin that is a large infiltration basin, which rarely
overflows to the next basin (JP-26.3) within the Fish Lake watershed.
Due to the available capacity of the downstream regional constructed basins, and their typically non-
contributing status within the Fish Lake watershed, the typical stormwater requirements will not be required
for this specific development proposal. However, an analysis needs to be provided by the applicant to
clearly demonstrate that all affected stormwater pipes are sized properly and adequate controls are put in
place so the stormwater drainage system does not get overwhelmed and that the basin inlets are adequately
protected from erosion from the development’s additional flow. The applicant should be solely responsible
for these costs.
ACTIONS TO BE CONSIDERED:
1.Recommend that the Park Dedication for the Development be met through a cash dedication.
2.Recommend that the Trail Dedication for the Development be met through a cash dedication.
3.The applicant shall submit a revised Tree Mitigation Plan that fulfills tree mitigation requirements
through the installation of thirty-eight (38) Category B trees or an equivalent number of larger Category A
trees (>= 4” caliper deciduous trees or >=12’ height coniferous trees). Mitigation trees shall not be
installed in street or utility rights-of-way areas. City forestry staff shall review and approve revised plans
prior to final development approval.
Advisory Parks Commission January 15, 2015 Page 10
4. The applicant shall submit a revised Tree Preservation Plan that ensures the preservation of saved trees
via protection of critical root zones through the placement of required Tree Protective measures (i.e.
orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line
or at the perimeter of the Critical Root Zone, whichever is greater. City forestry staff shall review and
approve revised plans prior to final development approval.
5. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at
least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree
Preservation Plan and placement of the Tree Protection Fencing.
6. Stormwater rate analysis shall be provided by the applicant to clearly demonstrate that all affected
stormwater pipes are sized properly and adequate controls are put in place so the stormwater drainage
system will not be overwhelmed and that the basin inlets are adequately protected from erosion from
this development’s additional flow. The applicant shall be solely responsible for these costs.
Advisory Parks Commission January 15, 2015 Page 11
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Project Name: Case EstatesRequest: Rezoning; Preliminary SubdivisionCase No: 25-RZ-05-12-14; 25-PS-07-12-14
Advisory Parks Commission January 15, 2015 Page 12
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Advisory Parks Commission January 15, 2015 Page 13
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BLOCKLOTAREA(sf)AREA(Ac)11187350.4302120030.2763120030.2764121300.2785184450.4236155530.3577184980.4258121300.2789120030.27610241430.554
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Advisory Parks Commission
Ja
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15
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20
1
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14
AGENDA ITEM: VII.B – Stone Run
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
PROPOSAL:
Norton Homes, LLC, is proposing a Preliminary Subdivision to create seven lots upon approximately 4.6
acres located at 4865 Pilot Knob Road, south of Cliff Road.
BACKGROUND/EXISTING CONDITIONS:
The 4.6 acre parcel is unplatted and contains a single family home with a detached garage and multiple
detached accessory buildings. The existing home was constructed in 1963 and will be razed with the
development.
The property abuts single-family homes to the north, south and west and is adjacent to Pilot Knob Road to
the east. The proposed development (7 lots on 4.6 acres) results in a density of 1.5 units per acre. The lots
range in size from 12,042 sq. ft. to 29,069 sq. ft. Access is proposed from Steeplechase Way, an existing
public street, via Pilot Knob Road and will remove the direct access that currently exists to Pilot Knob Road.
PARK AND TRAIL DEDICATIONS:
PARKS
The location and size of the development do not provide for a beneficial opportunity for a land dedication
therefore it is recommended that the Park Dedication requirements be met through a cash dedication
consistent with the approved fee schedule.
TRAILS
The location of the development does not provide opportunity for any connectivity consistent with the City
trail plan therefore it is recommended that the Trail Dedication requirements be met through a cash
dedication consistent with the approved fee schedule.
TREE PRESERVATION:
This development application’s tree preservation will be considered on a multiple-lot, single-phase, single-
unit residential type of application. Per the City of Eagan Tree Preservation Ordinance allowable tree removal
for this type of development proposal is set at 40%.
ANALYSIS
A tree inventory has been submitted with this application and then field verified and revised by city staff to
appropriately consider multiple-stem trees as individual trees with individual diameters. The tree inventory
now indicates that there are eighty (80) significant trees currently existing on site. According to plan
submittal, significant tree impacts will result in the removal of fifty-eight (58) significant trees (72.5% of the
total).
MEMO
Date: January 15, 2015
Agenda Item: VII.B – Stone Run
Action: X
Information: X
Attachments: X
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the development.
Advisory Parks Commission January 15, 2015 Page 15
Because the proposed removal of significant trees removal is more than allowable there is required tree
mitigation. Tree mitigation for this application as proposed calculates to seventy-four (74) Category B trees
(or an equivalent combination of Category A and/or C trees).
DISCUSSION/EVALUATION
As a matter of record, 12 significant trees (trees numbered 512, 513, 514, 517, 518, 519, 520, 521, 523,
524, 564, and 565) currently existing within the right-of-way for the extension of Steeplechase Way have
been eliminated from the applicants responsibility. This is standard practice when public streets are
extended through a proposed development. Also, four trees (numbers 515 534, 536, and 591) that have
been diagnosed to be in poor condition have been deleted from the applicants’ tree inventory.
The applicant has submitted a Tree Mitigation Plan that fulfills the required tree mitigation through the
installation of eighty-two (82) Category B trees. The applicant should submit a revised Tree Mitigation Plan
to: a) reflect the correct number of required mitigation trees and, b) provide for proper spacing of mitigation
trees that will allow for adequate mature crown growth (the current plan has proposed mitigation trees
spaced too tightly together). Staff recommends that the applicant accomplish this by planning to install
fewer trees of larger size (i.e. Category A trees). For example thirty-four (34) Category B conifer trees installed
behind lots 3 and 4 to provide screening from Pilot Knob Road, and then twenty (20) Category A deciduous
trees in front yards of lots 1-7. City forestry staff shall review and approve revised plans prior to final
development approval.
WATER QUALITY/WETLANDS:
Because there are no wetlands on site, City Code §11.67, wetland protection and management
regulations, does not apply.
STORMWATER MANAGEMENT / WATER QUALITY
The applicant proposes to subdivide and redevelop a single family residence, on a 4.62 acre parcel, into
seven single family residential lots and a cul-de-sac street, resulting in approximately 1.1 acres of new
impervious surface on the site, which had previously not met City stormwater requirements. Runoff from the
site’s proposed impervious area would flow off-site, through the public stormwater system, directly to LP-
56.1, a constructed stormwater basin for the Steeple Chase development, which then overflows to LP-56, a
stormwater wetland, and is within the Jensen Lake watershed.
This development should manage storm water on-site and protect water quality from this new development,
in accordance with the current City’s Post Construction Requirements (City Code §4.33) for stormwater
management and surface water quality, including Runoff Rate Control, Total Phosphorus (TP) & Total
Suspended Solids (TSS) Control, and ½” Volume Control on on the site’s impervious surface area.
The applicant proposes to meet 4.33 requirements through the construction of one stormwater wet
detention/water quality pond and one on-line infiltration basin.
Eagan Water Resources staff have reviewed the applicant’s plans and modeling provided for stormwater
management, and supporting soil boring information, and finds the proposed plans to meet City Code §4.33
stormwater requirements are acceptable with conditions to ensure infiltration capability, effective pond
pretreatment, successful revegetation, safe basin overflow, construction oversight, and effective
implementation.
ACTIONS TO BE CONSIDERED:
1. Recommend that the Park Dedication for the Development be met through a cash dedication.
2. Recommend that the Trail Dedication for the Development be met through a cash dedication.
3. The applicant shall fulfill tree mitigation requirements through the installation of thirty-four (34) Category
B conifer trees behind lots 3 and 4 to provide screening of Pilot Knob Road and twenty (20) Category A
Advisory Parks Commission January 15, 2015 Page 16
deciduous trees in the front yard areas of Lots 1-7. City forestry staff shall review and approve revised
plans prior to final development approval.
4. The applicant shall ensure the preservation of saved trees via protection of the preserved individual
tree’s critical root zones through the placement of required Tree Protective measures (i.e. orange colored
silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the
perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved
on-site. City forestry staff shall review and approve revised plans prior to final development approval.
5. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at
least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree
Preservation Plan and placement of the Tree Protection Fencing.
6. This development shall meet the City’s Post Construction Requirements (City Code §4.33) for stormwater
management and surface water quality, including Runoff Rate Control, Total Phosphorus (TP) & Total
Suspended Solids (TSS) Control, and ½” Volume Control on the site’s impervious surface area.
7. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide construction
details of proposed infiltration basin for City review (cross-section, construction / protection /
sequencing notes, sizing/volume tables, inlet, outlet details, planting details, etc.), to ensure infiltration
basin is properly designed and constructed, and adequately protected during / after construction, to
function as intended to meet City post-construction stormwater management requirements. These
details shall be included in applicable plan sheet(s). The infiltration basin shall be off-line when at
design volume, and with a maximum temporary ponding depth of 1.5’. The infiltration basin shall be
planted with live plants (pots or plugs), rather than relying on seed alone.
8. The applicant shall provide construction details of proposed stormwater pond for City review (cross-
section, construction / protection / sequencing notes, sizing/volume tables, inlet/outlet/emergency
overflow details, buffer planting details, etc.), to ensure the stormwater pond is properly designed and
constructed according to the MPCA Stormwater Manual, and adequately protected during / after
construction, to function as intended to meet City post-construction stormwater management
requirements. The emergency overflow route shall not flow across neighboring private properties. These
details shall be included in applicable plan sheet(s).
9. The applicant shall provide adequately sized pre-treatment (forebays, catch basin 4’ sumps, etc.) at, or
immediately upstream of, all stormwater management facility inlets (pond/infiltration basin) to provide
for effective capture and easily-accessible cleanout of fine-sand sized particles. These details shall be
included in applicable plan sheet(s).
10. The applicant shall provide a minimum of 15-foot-wide unobstructed equipment access path (without
obstructions from grading, private utilities, trees, large shrubs, etc.), from street-edge to all stormwater
management facility inlets/outlets. The unobstructed equipment access path shall be capable of
supporting typical maintenance/excavation equipment for periodic maintenance access to the pond and
infiltration basin.
11. During infiltration basin excavation and sub-soil work, the applicant shall ensure that a Certified Soil
Scientist will be present to verify and document that infiltration basin sub-soils are suitable, capable and
constructed to achieve infiltration within 48 hours, at the planned saturated soil infiltration rate (0.7-
inch/hour) and basin depth (not to exceed 1.5 feet)
12. Before the city issues a Certificate of Occupancy on the development site, the applicant shall provide the
City Engineer as-built plans that demonstrate that all constructed stormwater conveyance structures and
management facilities (pond/infiltration practice) conform to design and/or construction plans, as
approved by the City. As-built volumes (for detention and retention) shall be provided for the stormwater
management facilities (pond/infiltration practice). The applicant shall submit to the City Engineer
certification that the stormwater management facilities have been installed in accord with the plans and
specifications approved. This certification shall be provided by a Professional Engineer licensed in the
State of Minnesota.
Advisory Parks Commission January 15, 2015 Page 17
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Project Name: Stone RunRequest: Prelim SubdivisionCase No: 33-PS-05-11-14
Advisory Parks Commission January 15, 2015 Page 18
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Advisory Parks Commission January 15, 2015 Page 19
Advisory Parks Commission January 15, 2015 Page 20
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AGENDA ITEM: VII.C – Central Park Commons
TO: Advisory Parks Commission
PREPARED BY: Juli Seydell Johnson, Director of Parks & Recreation
PROPOSAL:
CSM Eagan, LLC is requesting approval of a Rezoning from RD, Research and Development, to PD, Planned
Development, a Preliminary Planned Development to establish a multi-building retail commercial shopping
center, and a Preliminary Subdivision (Central Park Commons) to create nine lots upon approximately 47
acres located at 3333 Pilot Knob Road, legally described as Lot 1, Block 1, Unisys Park 2nd Addition and part
of Lot 2, Block 1, Unisys Park 2nd Addition lying southerly and easterly of Central Parkway.
The proposed redevelopment consists of an open air commercial retail shopping center totaling
approximately 434,000 s.f. The plan proposes multiple retail commercial buildings situated around the
perimeter, with a cluster of four restaurant buildings in the northeast corner, a cluster of several smaller
free-standing buildings in the central part of the site, and a 47,200 s.f. two-story office building on the north
end.
The Preliminary Subdivision proposes to create nine lots. Public right-of-way is being dedicated for Central
Parkway to encompass the roadway and adjacent trail, and also for Pilot Knob Road and Yankee Doodle
Road to satisfy Dakota County right-of-way width requirements.
BACKGROUND/EXISTING CONDITIONS:
This property contains a multiple story office and research building previously occupied by Lockheed Martin.
The building was constructed in 1967. Sperry-Univac’s semi-conductor facility on the subject site was an
expansion of their campus which was initially developed in the 1960s. The first plat of this site (Sperry Park)
occurred in 1983 and consisted of a single 212-acre parcel encompassing the area north to Towerview
Road. The property was later subdivided and replatted in 1988 and 1990 (Unisys Park and Unisys Park 2nd
Addition), resulting in the current parcel configuration.
The property was developed initially with an internal private street system serving this property and the
major office developments to the north and northwest. In 2000, the City acquired adjacent property for
Central Park and constructed a public street, Central Parkway, through the area. Central Parkway abuts the
subject site to the north and west.
Following Lockheed Martin’s announcement to close this Eagan facility in 2011, CSM acquired the property.
In late 2011, CSM requested a Comprehensive Guide Plan Amendment to change the land use designation
from Special Area/Major Office (SA/MO) to Special Area/Retail Commercial (SA/RC). That request came in
two parts, first for the southeasterly 41.2 acres, and later for the remaining 6.2 acres. Both requests have
been reviewed by the Metropolitan Council, which has returned and approved the change for the entire site.
To date, neither of the land use amendments has been implemented by the City. City implementation of a
land use amendment is typically withheld to accompany specific development plans for the property.
MEMO
Date: January 15, 2015
Agenda Item: VII.C – Central Park Commons
Action: X
Information: X
Attachments: X
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the development.
Advisory Parks Commission January 15, 2015 Page 23
CSM made similar redevelopment proposals for the site in 2012 and 2013, both consisting of multiple
building commercial retail shopping centers, Rezoning to Planned Development, and Preliminary
Subdivision. Public hearings were held by the Advisory Planning commission for each of those proposals on
April 24, 2012 and October 22, 2013 respectively. While the latter CSM withdrew both proposals prior to
City Council action. The proposed Comprehensive Guide Plan Amendments were not withdrawn, and remain
pending.
Following the 2011 requests to amend the land use designation, and in anticipate of a specific development
proposal, of which this is the third version submitted for consideration, preparation of an Environmental
Assessment Worksheet, a Traffic Study, and a Retail Market Study were all completed. The City Council
adopted a resolution on April 3, 2012, regarding the City’s findings for a Negative Declaration on the need
for an Environmental Impact Statement (i.e. no additional environmental study necessary), and the Retail
Market Study concluded the area could accommodate an additional 630,000 to 940,000 s.f. of retail.
At a February 13, 2013 Workshop, the City Council received a report by HKGi illustrating a number of small
area plan scenarios for the subject site. At a January 14, 2014 Workshop, the City Council discussed CSM’s
2013 development proposal following a public hearing by the Advisory Planning Commission, but took no
formal action on the development request; the proposal was later withdrawn by the applicant.
PARK AND TRAIL DEDICATIONS:
PARKS
Staff is recommending that the park dedication be in the form of cash and with partial credit being given for
a prior park dedication agreement associated with the property. The development does include several small
green spaces with seating areas located near the entrance points to the shopping core and in areas
surrounding the onsite water quality ponding. While these may have some visual impact, it does not appear
that the size, design and location of such amenities will serve a public recreational or park purpose and
therefore no park dedication is recommended for their inclusion in the development. The design of the
development does not lend itself to increasing the size of the proposed green space without eliminating
buildings or parking. It is anticipated that there will be an additional impact on the existing park facilities in
nearby Central Park as a result of increased use generated by the new retail employees and shoppers.
In 1983 when a lot was created for the former Sperry semi-conductor facility, now Lockheed, APrC minutes
indicate that a cash dedication was recommended. Subsequently, a dedication credit of 75% was proposed
and accepted in recognition of Sperry’s efforts to provide on-site recreational opportunities and facilities for
their employees thereby lessening the potential impacts on City facilities. The remaining balance of 25% was
to have been paid in cash.
Anecdotal evidence suggests that the primary recreational facilities, softball fields, were in existence for
approximately 10 to 15 years, which equates to approximately 50% of the expected 20 to 30 year life span
of most capital features in a typical park facility. Thus the recommendation to prorate what was originally
suggested as credit when applied to the current proposal.
The 25% cash dedication requirement was not met and would now be due with this development.
Dedication Calculation
Original Dedication agreement = 75% of full cash dedication
Less Park Dedication Credit satisfied to date = (37.5%) (50 % of the 20 to 30 year life of the softball fields
for which a 75% credit was proposed)
Prorated Park Dedication now due = 37.5% (remaining 50% of the original 75% credit)
Plus Outstanding Park Cash Dedication due = 25%
Total Park Dedication Due = 62.5% ( % to be applied to the pending cash dedication for
the development)
Advisory Parks Commission January 15, 2015 Page 24
Dedication as Applied to Development (pending approved final plan)
434,100 sq ft of retail @ $895/1000 sq ft = $388,520 dedication due
Less credit for prior recreational use = ($145,695) 37.5% credit
Cash dedication now due = $242,825 (62.5%)
TRAILS
The development is proposing to construct several perimeter trails that will have recreational and
transportation benefits, consistent with the City wide trail plan. When applying a construction value multiplier
indicative of the site conditions to the lineal measurement of the proposed public benefit trails it has been
determined that cash value of the new trails will satisfy the cash trail dedication requirements otherwise
due.
Dedication as Applied to Development (pending final plan approval)
Net area of development/ 47.5 net acres @ $1,251 /net ac = $59,297 Trail dedication due
Less credit for public value trails / 3400 lin ft @ $18/ lin ft = ($61,200)
Trail dedication now due = $0
TREE PRESERVATION:
This development application’s tree preservation will be considered on a single-lot, commercial type of
application. Per the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of
development proposal is set at 30%.
ANALYSIS
A tree inventory has been submitted with this application and then field verified by city staff. The tree
inventory indicates that there are one hundred ninety-nine (199) significant trees currently existing on site.
According to plan submittal, significant tree impacts will result in the removal of all one-hundred ninety-nine
(199) significant trees (100.0% of the total).
Because the proposed removal of significant trees removal is more than allowable there is required tree
mitigation. Tree mitigation for this application as proposed calculates to three hundred forty-six (346)
Category B trees (or an equivalent combination of Category A and/or C trees).
DISCUSSION/EVALUATION
The applicant has submitted a Tree Mitigation Plan that fulfills the required tree mitigation through the
installation of one-hundred seventy-four (174) Category A trees (one Category A tree equals two Category B
trees). See Action#3 below.
The applicant has proposed to add two trees (Swamp White Oak) into a portion of Central parkway median
that is proposed to be closed, just north of Quarry Road. This tree species should be revised to Autumn Blaze
Red Maple (Acer x freemanii ‘Jeffersred’) to match the existing trees inside the Central Parkway medians.
See Action #4 below.
WATER QUALITY/WETLANDS:
Because there are no wetlands on site, City Code §11.67, wetland protection and management regulations,
does not apply.
STORMWATER MANAGEMENT/WATER QUALITY
The applicant proposes to redevelop the site as Retail Commercial, resulting in 36.5 acres of new
impervious surface on the 51-acre site, which had previously not met City stormwater requirements. This
development will need to comply with the City’s Post Construction Requirements (City Code §4.33) for
Advisory Parks Commission January 15, 2015 Page 25
stormwater management and surface water quality, including Runoff Rate Control, Total Phosphorus (TP) &
Total Suspended Solids (TSS) Control, and ½” Volume Control.
The applicant proposes to meet City water quality requirements through construction of three stormwater
wet detention/water quality ponds, 4’ catch-basin sumps immediately upstream of all pond inlets for pre-
treatment, and one large sub-surface infiltration practice (perforated pipe gallery) proposed to be located on
sandy sub-soils.
Eagan Water Resources has reviewed the applicant’s plans and modeling provided for stormwater
management and finds the proposed plans to meet City Code §4.33 stormwater requirements are
acceptable with conditions to ensure infiltration capability, construction oversight, and future maintenance
for continued function.
ACTION TO BE CONSIDERED:
1. Recommend that the Park Dedication for the Development be met through a cash dedication as
calculated.
2. Recommend that the Trail Dedication for the Development be considered as being met assuming the
construction of trails having public value, consistent with the City wide trail plan and the approved
development plan.
3. The applicant shall fulfill tree mitigation requirements through the installation of one-hundred seventy-
four (174) Category A trees (>= 4” caliper deciduous trees or >=12’ height coniferous trees).
4. Revise the two Swamp White Oak tree species, which are proposed to be installed in the portion of
Central Parkway median that is proposed to be closed off, just north of Quarry Road, to Autumn Blaze
Red Maple (Acer x freemanii ‘Jeffersred’).
5. This development shall meet the City’s Post Construction Requirements (City Code §4.33) for stormwater
management and surface water quality, including Runoff Rate Control, Total Phosphorus (TP) & Total
Suspended Solids (TSS) Control, and ½” Volume Control on the site’s impervious surface area.
6. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide the City with
soil boring logs from a minimum of four soil-borings from the proposed infiltration area, extending a
minimum of 10’ below the bottom of the proposed infiltration feature, to evaluate and ensure suitability
for infiltration. If the soil boring logs indicate incompatibility of existing sub-soil permeability with the
submitted and reviewed design plans for meeting volume control requirements, the applicant shall
revise the design and/or construction plans to ensure volume control requirements are fully met.
7. Prior to receiving city approval to permit land disturbing activity, the property owner shall enter into a
long-term stormwater management system maintenance agreement with the City, detailing the
maintenance required to maintain proper operation and performance of the permanent stormwater
management system, in a form acceptable to the City Attorney..
8. Prior to receiving city approval to permit land disturbing activity, the applicant shall provide construction
details of proposed sub-surface infiltration practice for City review (cross-sections, construction
sequencing/protection, sizing/volume tables, details for inlets, proper venting, maintenance access,
etc.), to ensure sub-surface infiltration practice is properly designed and constructed, and adequately
protected during / after construction, to function as intended. These details should be included in
applicable plan sheet(s).
9. During sub-surface infiltration practice over-excavation and sub-soil work, before and during pea-rock
backfilling and perforated pipe placement, the applicant shall ensure that a Certified Soil Scientist will be
present to verify and document that infiltration practice area sub-soils are suitable for a saturated
condition infiltration rate of 0.7-inch per hour or greater. If the sub-soil infiltration rates are less than 0.7-
inch per hour, on which the sub-surface infiltration practice was sized, the applicant shall immediately
notify the City Engineer and revise the volume control project to ensure volume control requirements are
fully met.
10. Before the city issues a Certificate of Occupancy on the development site, the applicant shall provide the
City Engineer as-built plans that demonstrate that all constructed stormwater conveyance structures and
management facilities (ponds and sub-surface infiltration practice) conform to design and/or
construction plans, as approved by the City. As-built volumes (for detention and retention) shall be
Advisory Parks Commission January 15, 2015 Page 26
provided for the ponds and sub-surface infiltration practice. The applicant shall submit to the City
Engineer certification that the stormwater management facilities have been installed in accord with the
plans and specifications approved. This certification shall be provided by a Professional Engineer
licensed in the State of Minnesota.
Advisory Parks Commission January 15, 2015 Page 27
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Project Name: Central Park CommonsRequest: Rezoning Prelim. Planned Development Prelim. SubdivisionCase Nos.: 09-RZ-08-12-14 09-PD-04-12-14 09-PS-08-12-14
Advisory Parks Commission January 15, 2015 Page 28
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Aerial photo-Spring 2013
CSM Eagan, LLC3333 Pilot Knob Road
SUBJECTSITE
Advisory Parks Commission January 15, 2015 Page 29
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Advisory Parks Commission January 15, 2015 Page 32
AGENDA ITEM: IX.A Annual Watershed Champion Awards Program
TO: Advisory Parks Commission
PREPARED BY: Eric Macbeth, Water Resources Manager
BACKGROUND/HISTORY:
The City initiated a community-wide program in 2013 to recognize residents, groups, and businesses
for outstanding efforts to protect Eagan’s watersheds. The program acknowledges residents and
groups who do things on their own and in their neighborhoods (e.g., remove leaves from curbs and
neighborhood storm drains, install rain barrels, plant native shoreline vegetation, etc.). Nominations
are also encouraged of businesses or employee(s) of businesses who, for example, use an innovative
approach to protect water resources, demonstrate a corporate commitment that extends to the
community, or serve as a model for other businesses.
Eagan Public Works’ Water Resources Division coordinates the program that is sponsored by the
Stormwater Utility Fund. Annual nominations for Watershed Champion Awards are due by October
15th each year. The attached two nomination forms, one for residents and groups and one for
businesses, are available online: www.cityofeagan.com/volunteer.
For the inaugural program’s 2013 awards, the City recognized two residents, Ann Iverson and Mary
Simpson, who live in the Coventry Pond neighborhood that was acknowledged in the mayor’s 2009
State of the City address as making a difference and helping to meet the City Council’s goal Strengthen
Volunteerism and Civic Engagement.
At its December 2, 2014 meeting, the City Council recognized two individuals for 2014 awards, Jerry
Engelke, for tirelessly representing Eagan for nearly 11 years on the board of the Gun Club Lake
Watershed Management Organization, and Jean Oberle, for her commitment to litter cleanup citywide
and for her initiative to organize a cleanup effort by fellow residents near McCarthy Lake in Patrick
Eagan Park. There were no nominations for business awards in both years.
The City Council also suggested staff to involve advisory commissions in the program.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend the Advisory Parks Commission make and review nominations and make
recommendations to the City Council for annual Watershed Champions Awards.
2. Other.
MEMO
Date: January 15, 2015
Agenda Item: IX.A Annual Watershed Champion
Awards Program
Action: X
Information: X
Attachments: X
ITEM OVERVIEW: Recommend involvement in Annual Watershed Champion Awards program.
Advisory Parks Commission January 15, 2015 Page 33
Watershed Champion Award
Do you know someone who:
- won’t go on a walk without a litter bag?
- cleans out leaves from curbs and neighborhood storm drains?
- teaches others about protecting the environment?
- installed a rain barrel?
- made a rain garden?
- installed a native planting?
- planted a shoreland buffer?
Then you know a Watershed Champion!
The City of Eagan’s Lake & Wetland Program would like to honor these people as Watershed
Champions. Take a moment to think about that special person who helps protect our
watersheds and water quality for us all to enjoy (and that someone could be you!). Fill out a
nomination form and let us thank them.
Eligible candidates are: Residents, associations, institutions or organizations in the City of
Eagan that are involved in one-time or ongoing activities that benefit our watersheds and water
quality.
Watershed Champion Nomination Form
I nominate: ________________________________________________________
Nominee’s address: __________________________________________________
City, State, Zip: ______________________________________________________
Telephone number: __________________________________________________
Email address: ______________________________________________________
Nominated by: ______________________________________________________
Send to: City of Eagan – Attention: Gregg Thompson
3501 Coachman Point
Eagan, MN 55123
Or email: gthompson@cityofeagan.com
Nominations are due by October 15th.
Please describe on page 2 the activity or project this person (or group) has done
and how it benefits watersheds and water quality.
Advisory Parks Commission January 15, 2015 Page 34
Please describe below the activity or project this person (or group) has done
and how it benefits watersheds and water quality.
Advisory Parks Commission January 15, 2015 Page 35
Watershed Champion Award - Business
Do you know an Eagan business that:
- demonstrates management/employee commitment to a water resource initiative?
- uses an innovative approach to protect water resources?
- initiates a project or activity with a water resource benefit that extends to the community?
- serves as a model for other businesses?
Then you know a business that is a Watershed Champion! Let us thank them for their
stewardship!
The City of Eagan’s Lake & Wetland Program would like to honor Eagan businesses as
Watershed Champions. Take a moment to think about a special business (or specific
employee(s)) that helps protect our watersheds and water quality for us all to enjoy. Fill out a
nomination form and let us thank them.
Eligible candidates are: Businesses or specific employee(s) of businesses within the City of
Eagan, that are involved in one-time or ongoing activities that benefit our watersheds and
water quality.
Watershed Champion Nomination Form
Business Name: _____________________________________________________
Business address: __________________________________________________
Contact Person:______________________________________________________
Telephone number: __________________________________________________
Email address: ______________________________________________________
Type of Business: ____________________________________________________
Nominated by: ______________________________________________________
Send to: City of Eagan – Attention: Gregg Thompson
3501 Coachman Point
Eagan, MN 55123
Or email: gthompson@cityofeagan.com
Nominations are due by October 15th.
On page 2, please describe the water resource activity or project this business has done,
Advisory Parks Commission January 15, 2015 Page 36
Please describe how the business (or specific employee(s)) has benefited water resources in at
least two of the following ways:
1.Demonstrated management/employee commitment to a water resource initiative.
2.Used an innovative approach to protect water resources.
3.Initiated a project or activity with a water resource benefit that extends to the community.
4.Serves as a model for other businesses.
Advisory Parks Commission January 15, 2015 Page 37
Eagan Senior Program
Advisory Board 2014 Annual Report December 15, 2014
Advisory Parks Commission January 15, 2015 Page 38
Joyce Swedean, Board Chair
In 2014 The Eagan Senior Advisory Board (ESPAB) following its mission and vision
provided programming and communication for the 55 Plus/ Seniors. The Board also
maintained its fiduciary responsibility in the collection of funds, maintenance and
allocation of the funds in benefiting our organization’s members; while maintaining a
partnership with the City of Eagan.
In January, the Board together with the City of Eagan Parks and Recreation staff began
to develop a plan to evaluate and improve membership and program opportunities. A
survey was developed and sent out to the current Eagan Senior members. 427 surveys
were mailed out and by the February 17th deadline the Board had received 175. After
tabulation of the results the Board and City staff held a dialogue with members to
further discuss the member feedback and deliberate on how to improve membership
and programs in general. The survey and dialogue responses have really helped and will
continue to help the Board and the City of Eagan Parks and Recreation with
organizational growth and improvement. Remember this is your organization so we
need to continue hearing from you regarding questions, concerns, program ideas, etc.
Some other 2014 highlights/accomplishments:
• Each group activity now has a coordinator who helps with communication
between ESPAB, City of Eagan Park and Rec. staff, and the ECC staff.
• Jerry Spinner has done a great job in lining up Room Host Volunteers for the
hours the Lone Oak Room (LOR) is open.
• To facilitate the working together of Group Coordinators, Room Host Volunteers
and ECC staff in setting up the LOR for all activities (not only our organization
uses that room) a definitive schedule of LOR hours was set up: 9 a.m. - Noon and
12:30 – 4 p.m. To help facilitate this change, groups can start at 12:45 p.m.
• Marianne Fletcher visited 55+/Senior activities, fitness classes, and senior
housing facilities to promote our organization and membership.
• The Lone Oak Tree photograph was hung in the LOR. What a beautiful addition
to the LOR.
• We took on a fundraiser of selling Metro Dining Cards and as this is a successful
venture we will continue to sell them.
• Parking issues at the Eagan Community Center were discussed with Eagan Parks
and Recreation Director Julie Seydell-Johnson. As a result of this discussion,
more benches were installed in-between the parking areas and the building.
There has also been installation of special signage in 5 spots in the lower level
parking area for people who do not have handicap stickers but need closer
parking due to a mobility issues.
• Changes were made to the Wednesday morning format in the Lone Oak Room.
• Membership form was changed to include a question regarding volunteering and
what interests our members have.
Advisory Parks Commission January 15, 2015 Page 39
• Beginning in 2015 members will need to pay a fee if they wish to attend the
members only Pizza Party and Holiday Party. This change was necessary because
up to 25% of members registered for the event didn’t attend and food was
ordered according to the number that signed up.
2014 was a busy year for the 55 plus/Seniors who participated in trips, programs,
events, classes, volunteering, and activities. Thank you for your participation. With our
membership numbers increasing, we hope to see more of you participating in 2015 as
this organization wouldn’t be an organization without YOU!
2014 Eagan Senior Program Advisory Board with Bev Kiecker, photographer of the Lone
Oak Grandfather Tree and City of Eagan staff liaison, Loudi Rivamonte
Advisory Parks Commission January 15, 2015 Page 40
Eagan Senior Program Advisory Board Member Reports
Jackie Buhta, Co-Chair/Community Liaison
As Co-Chair, I facilitate the Board meetings in the absence of the Board Chair. As liaison,
my job is to communicate with all the group coordinators that participate in the Lone
Oak Room’s weekly actives such as nimble fingers, card games and bingo. This
communication consists of assistance in accessing supplies or suggestions for
improvements. I am always open for new group suggestions or new ideas to improve
existing groups. I am also a Room Host and have the joy of meeting new people and
loving every moment. I also have had the pleasure of making decorations for special
events such as luncheons, High Tea and the Holiday Party. My seat on the Advisory
Board has also allowed me to be on the Financial Committee for the Advisory Board. It's
been fun.
Eileen Theroux , Corresponding Secretary
My name is Eileen Theroux and I am responsible for sending out the Celebration,
Appreciation and Sympathy cards as needed to our members. So if you know of
someone who needs a card please let me know.
Margo Danner, Recording Secretary
This has been my first year on the Senior Board and I am the recording secretary. I take
the minutes of the meetings the first Friday of the month, I participate in the meetings
as we make decisions on 55 Plus/Senior activities in the Lone Oak Room and make
future plans for Eagan seniors. We are always looking for new things to do and
appreciate suggestions from our members. I enjoy working with this committed group
of seniors, City staff, and take advantage of the many events and trips that come up, as
well as volunteer at events where help is needed. I look forward to another busy, fun
year.
Marilyn Deviley, Treasurer
The Treasurer is accountable for all income and expenses. My position is responsible for
keeping an updated roster of the membership and to ensure that everyone has a name
tag. In addition, the treasurer sends welcome postcards to new members. Next year
this will be changed to a personal welcoming call. The primary source of revenue comes
from the $10 due per year for each member. Other income consists of money from the
donation jar as a contribution towards the coffee and treats, recycled cards sold, service
to the Convention& Visitor Bureau for stuffing their giveaway bags, ice cream social and
the annual quilt raffle. Our latest addition is the sale of Metro Dining Cards. The ESPAB
also receives income from special events such as The Mystery Dinner Theater
Disbursements include: room supplies for daily coffee provisions, paper products when
food is served, special events for members only such as: new member orientation, pizza
party, ice cream social and holiday party. ESPAB also cosponsors events with the City of
Eagan and shares cost of these events such as the volunteer luncheon. Money is also
Advisory Parks Commission January 15, 2015 Page 41
used to provide equipment and supplies for ESPAB sponsored activities in the Lone Oak
Room such as card clubs, quilting, crafts and bingo.
Jerry Spinner, Alternate and Coordinator of the Room Host Volunteers (RHV)
The Lone Oak Room of the Eagan Community Center is staffed by a Room Host
Volunteer (RHV) in the mornings and/or afternoons, from the hours of 9 am to 4 pm,
Monday through Friday. RHV shifts are from 9 a.m. - 12:30 p.m. and 12:30 - 4 p.m. In
order to allow for a smooth transition between morning and afternoon activities, the
only people allowed in the Lone Oak Room between Noon and 12:30 p.m. are
Recreation and Eagan Community Center staff, RHV and Group Coordinator Volunteers.
A RHV opens the Lone Oak Room, welcomes members, other seniors and visitors, gives
out information to new and inquiring potential members, answers the phone, keeps the
coffee brewing, assist with the Lending Library, record Metro Dining Card sales and
make sure that everyone has a comfortable place to enjoy themselves. The City of
Eagan has given us a beautiful Senior Center and the goal of our 31 current dedicated
RHV is to have the friendliest and most welcoming group to greet our membership.
Marianne Fletcher, Member-At-Large
As a member-at-large, my goals for 2014 were to promote membership and improve
communication between the Board and the members. To this end, I met with activity
groups meeting in the Lone Oak Room, seniors participating in fitness classes at the
Community Center and senior groups at local senior residences. I spoke with individual
seniors as I traveled around Eagan in order to learn of their needs. I brought their
suggestions to the Board. I contribute regularly to the News from the Front Porch
newsletter. I have researched senior services in other parts of the country. My goal for
2015 is to establish a transportation program for Eagan seniors that will provide free
rides to the Eagan Community Center for City of Eagan sponsored activities. I will
continue to work with other groups in the Metro Area that are focused on senior
transportation needs.
Advisory Parks Commission January 15, 2015 Page 42