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01/20/2015 - City Council RegularAGENDA EAGAN CITY COUNCIL EAGAN MUNICIPAL CENTER BUILDING JANUARY 20, 2015 6:30 P.M. I. ROLL CALL AND PLEDGE OF ALLEGIANCE II. ADOPT AGENDA III. RECOGNITIONS AND PRESENTATIONS A. RECOGNITION of Dorothy Peterson as the recipient of the Park and Recreation Board /Commission Award presented by the Minnesota Recreation and Parks Association IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for an item to be pulled for discussion) A. APPROVE MINUTES B. PERSONNEL ITEMS C. APPROVE Check Registers D. APPROVE professional services agreement with CNH Architects for services associated with Fire Station Four E. DIRECT preparation of an ordinance amendment to City Code Chapter 8 regarding utility task vehicles F. APPROVE Exempt Permit for The Open Door to hold a raffle on March 5, 2015 at St. John Neumann Catholic Church G. APPROVE an Agreement with Baser PL Umpires Association to provide Officiating Services for Eagan Parks & Recreation Adult Softball Leagues H. APPROVE an Agreement with Metro Volleyball Officials Association to provide Officiating Services for Eagan Parks & Recreation Adult Volleyball Leagues I. APPROVE an Agreement with Suburban Officials Association to provide Officiating Services for Eagan Parks & Recreation Adult Basketball Leagues J. APPROVE a Contract with Aspen Waste Systems to Service City Facilities and authorize the Director of Parks and Recreation to sign on behalf of the City K. APPROVE a Vending Machine Services Agreement from Coki Services Corporation to provide Grow Healthy Vending Machines at the Eagan Community Center L. ADOPT a Resolution accepting a donation from an Eagan citizen to support the Police K9s M. APPROVE Final Payment, City Contract 13 -12 (Cedar Grove Parkway Trail Improvements) N. REQUEST Advance from Municipal State Aid Road Program 0. APPROVE the 2015 -2019 Vehicles and Equipment Capital Improvement Plan and the 2015 budget P. APPROVE the 2015 -2019 General Facilities Renewal and Replacement Capital Improvement Plan and the 2015 budget Q. APPROVE modification to the 2015 Fee Schedule R. APPROVE Project 1161 Witham Lift Station Improvements V. PUBLIC HEARINGS A. APPROVE Project 1074 Braun Sunrise B. APPROVE Project 1158 Cedar Grove 8th VI. CITY ORGANIZATIONAL BUSINESS A. ACTING MAYOR B. OFFICIAL LEGAL NEWSPAPER C. CITY DEPOSITORIES D. CITY COUNCIL MEETING SCHEDULE E. COUNCIL MEETING PROCEDURES F. STANDING COMMITTEE APPOINTMENTS AND REPRESENTATIVE APPOINTMENTS VII. OLD BUSINESS A. APPROVE Project 1174, Yankee Doodle Road (CSAH 28)/ Promenade Avenue/ O'Leary Lane Intersection Improvements B. PLANNED DEVELOPMENT AMENDMENT- The Flats at Cedar Grove Restaurant -A Planned Development Amendment to allow outdoor patio and on -sale liquor in conjunction with a full - service restaurant, a restaurant exceeding 4,000 sq. ft. and associated modifications to the site plan located at 3825 Cedar Grove Parkway VIII. NEW BUSINESS A. REZONING, PRELIMINARY PLANNED DEVELOPMENT, PRELIMINARY SUBDIVISION —Cedar Grove Town homes /Ryland Homes - a Rezoning from CDG, Cedar Grove District to PD, Planned Development, a Preliminary Planned Development to allow a multi- family townhome development and a Preliminary Subdivision to create a 51 unit multi- family townhome development located at 3850 and 4030 Cedar Grove Parkway B. COMPREHENSIVE GUIDE PLAN AMENDMENT —The Gates of Eagan Apartments /Nichols Park, LLC - A Comprehensive Guide Plan Amendment from R /C, Retail Commercial to HD High Density Residential located at Diffley Road and Nicols Road IX. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT AUTHORITY A. CALL TO ORDER B. ADOPTAGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes D. OLD BUSINESS E. NEW BUSINESS F. EDA ORGANIZATIONAL BUSINESS G. OTHER BUSINESS H. ADJOURN XI. ADMINISTRATIVE AGENDA A. City Attorney B. City Council Comments C. City Administrator D. Director of Public Works E. Director of Community Development XII. VISITORS TO BE HEARD (for those persons not on the agenda) XIII. CLOSED SESSION XIV. ADJOURNMENT Abbih- City of 8 emu TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY ADMINISTRATOR OSBERG DATE: JANUARY 16, 2015 SUBJECT: AGENDA INFORMATION FOR JANUARY 20, 2015 CITY COUNCIL MEETING ADOPT AGENDA After approval is given to the January 20, 2015 City Council agenda, the following items are in order for consideration. Agenda Information Memo January 20, 2015, Eagan City Council Meeting RECOGNITIONS AND PRESENTATIONS A. Recognition Of Dorothy Peterson As The Recipient Of The Park And Recreation Board /Commission Award Presented By The Minnesota Recreation And Parks Association. Facts: ➢ Cindy Walsh, MRPA Past President, will present the award and would like to make a few remarks. ➢ Every year the Minnesota Recreation and Parks Association opens nominations for various professional and volunteer awards to recognize members for outstanding service to the field of Parks and Recreation. ➢ This year Dorothy Peterson was nominated and selected by her peers to receive the Parks and Recreation Board /Commission Award. ➢ The Park and Recreation Board /Commission Award is given to one member of a citizen's advisory or policy- making board in the parks and recreation field. ➢ Dorothy is a current member of the City of Eagan Advisory Parks & Recreation Commission. She has served as Chair, Vice Chair and Secretary over her many terms on the Commission. Her years of service include 2000 -2009 and 2012 to present. ➢ Prior to her volunteer work, Dorothy worked for the City of Eagan as a Recreation Supervisor and Recreation Superintendent for 22 years. ➢ The Park and Recreation Board /Commission Award was presented to Dorothy Peterson at the MRPA Annual Meeting on January 8. Attachments: (0) Agenda Information Memo January 20, 2015 Eagan City Council Meeting CONSENT AGENDA The following items referred to as consent items require one (1) motion by the City Council. If the City Council wishes to discuss any of the items in further detail, those items should be removed from the Consent Agenda and placed under Old or New Business unless the discussion required is brief. A. Approve Minutes Action To Be Considered: To approve the minutes of January 6, 2015 regular City Council meeting as presented or modified. Attachments: (1) CA -1 January 6, 2015 Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota JANUARY 6, 2015 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire and Councilmembers Bakken, Fields, Tilley and Hansen. Marie Segar, as secretary of the Eagan Firefighters Relief Association, addressed the City Council regarding the letter that was sent on behalf of the Eagan Volunteer Firefighters. City Administrator Osberg suggested taking the issue to a future Personnel Committee meeting. The Council concurred with the recommendation. A regular meeting of the Eagan City Council was held on Tuesday, January 6, 2015 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Finance Pepper, Director of Communications Garrison, Director of Community Development Hohenstein, City Planner Ridley, Director of Public Works Matthys, Assistant City Engineer Nelson, Director of Parks & Recreation Johnson, Assistant Parks & Recreation Director Flewellen, Police Chief McDonald, and Executive Assistant Stevenson. AGENDA City Administrator noted under the Consent Agenda the Addition of Item M. — Approve Renewal of On- Sale 3.2 Percent Malt Liquor (Beer) and Wine License for J & R Group Inc. doing business as Italian Pie Shoppe & Winery. Osberg also noted a clarification under Consent Item E. - Attachment 1— the Professional Services Agreement with Mohagen Hansen Architectural Group has been revised. Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the agenda as amended. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION Oaths of Office — Mayor Maguire, Councilmembers Bakken and Hansen The Oaths of Office was administered to Mayor Maguire and Councilmember Gary Hansen, who were re- elected to four year terms. Councilmember Paul Bakken, who was also re- elected to a four year term, was administered the Oath of Office prior to the meeting. Presentation of 2014 Residential Survey Results City Administrator Osberg introduced the 2014 Eagan Residential Survey results noting every two years the City hires an independent research firm to conduct a residential survey. The Morris Leatherman Group was retained to conduct the 2014 residential survey. Bill Morris, President of Morris Leatherman Group, presented the results of the 2014 Community Survey. City Council Meeting Minutes January 6, 2015 2 page CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent Agenda as amended: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of December 16, 2014 regular City Council meeting. B. Personnel Items 1. It was recommended to approve the elimination of the 40 hour vacant Receptionist /Clerical Technician III at Central Services and replace with 30 hours allocated to Public Works operational duties and 10 hours allocated to Central Maintenance clerical support and approve a corresponding budget adjustment of $15,500. 2. It was recommended to approve a budget adjustment of $3,100 to reflect an increase in the amount of hours the Fire Prevention Specialist will work in 2015. 3. It was recommended to accept the resignation of Tom Streefland, Mechanic Shop & Equipment Supervisor and authorize hiring his replacement. 4. It was recommended to approve the Parks & Recreation Compensation for 2015. 5. It was recommended to approve the hiring of Tom Miklya, FT Regular Building Inspector and Peter Akmenkalns, FT Temporary Building Inspector. 6. It was recommended to approve the reclassification of the Fire Administrative Assistant from Level 4 to Level 6 effective April 2015. 7. It was recommended to approve the hiring of Seasonal Employees in Parks & Recreation. C. It was recommended to approve the check registers dated December 12 and 19, 2014. D. It was recommended to adopt a Resolution accepting a $1000 donation from Wal -Mart, used by the Eagan Police Department to purchase holiday gift cards for the Police Department's "Shop with a Cop" program. E. It was recommended to approve a professional services agreement with Mohagen Hansen Architectural Group for services associated with Old Town Hall. F. It was recommended to approve the final payment for Contract 14 -08 (TH 55 /TH 149 — Traffic Signal Material and Equipment) to Millerbernd Manufacturing Co. and accept the materials and equipment for perpetual City maintenance subject to warranty provisions. G. It was recommended to approve Change Order No. 5 to Contract 14 -04 (TH 55/149 Safety and Capacity Improvements) and authorize the Mayor and City Clerk to execute all related documents. H. It was recommended to adopt a resolution approving a Premise Permit for the South Robert Street Business Association to conduct lawful gambling at Blue Stone Steak and Seafood, 2864 Highway 55, Suite 200. I. It was recommended to approve a one -year extension of the Conditional Use Permit and Variance approvals for property legally described as Lot 1, Block 1, Spectrum Business Park in the NW % of Section 2. J. It was recommended to approve a resolution renewing a kennel license with conditions for Angel's Pet Sanctuary, 4940 Dodd Road. K. It was recommended to approve an extension of the original artwork agreement for the donation of a painting depicting the 1914 Town Hall, created by artist Larry Landis and approve the extension to the limited use copyright agreement allowing the Eagan Historical Society to reproduce and sell said artwork from December 31, 2014 to June 1, 2015. City Council Meeting Minutes January 6, 2015 3 page L. It was recommended to approve a resolution to accept a grant from the Metropolitan Regional Arts Council in the amount of $5,000 for a Community Arts Grant. M. It was recommended to approve the renewal of an On -.Sale 3.2 Percent Malt Liquor (Beer) and Wine License for J & R Group Inc. doing business as Italian Pie Shoppe & Winery. PUBLIC HEARINGS Project 1162 — Mallard Park 3rd & 4th Additions Street Improvements Project 1165 — Rooney Addition Street Improvements Project 1169 — Wilderness Run 1St & 3rd Additions Street Improvements Project 1175 — Northwood Parkway & Promenade Avenue Street Improvements Public Works Director Matthys noted information will be presented on Project 1175, Northwood Parkway & Promenade Avenue Street Improvements, but requested that Council direct staff to re- advertise the Public Hearing and continue the hearing to the February 3, 2015 City Council Meeting due to a printing error in the public notice. Matthys introduced the items noting as part of Eagan's Pavement Management Program, the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. Assistant City Engineer Nelson gave a combined staff report and presentation on the following street improvements: Project 1162 — Mallard Park 3rd & 4th Additions, Project 1165 — Rooney Addition, and Project 1169 - Wilderness Run 1St & 3rd Additions, Project 1175 - Northwood Parkway & Promenade Avenue. Mayor Maguire opened the public hearings on street improvements for Project 1162 — Mallard Park 3rd & 4th Additions, Project 1165 — Rooney Addition, and Project 1169 - Wilderness Run 1St & 3rd Additions Project 1175 — Northwood Parkway & Promenade Avenue. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1162 (Mallard Park 3rd & 4th Additions — Street Improvements), Project 1165 (Rooney Addition — Street Improvements), and Project 1169 (Wilderness Run 1St & 3rd Additions —Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 Councilmember Fields moved, Councilmember Bakken seconded the motion to direct staff to re- advertise the Public Hearing and continue the hearing on Project 1175 (Northwood Parkway & Promenade Avenue - Street Improvements) to the February 3, 2015, City Council meeting. Aye: 5 Nay: 0 OLD BUSINESS Ordinance Amendments — to Chapter 4 regarding mandatory 2015 Minnesota State Building Code and Septic provisions City Administrator Osberg introduced the item noting the Council is being asked to approve Ordinance Amendments to Chapter 4 regarding Mandatory 2015 Minnesota State Building Code and Minnesota Pollution Control Agency Subsurface Sewage Treatment System provisions and to approve the resolution setting the corresponding permit fees for Fire Suppression Systems in single family homes. City Council Meeting Minutes January 6, 2015 4 page Community Development Director Hohenstein gave a staff report. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Hansen moved, Councilmember Bakken seconded the motion to approve Ordinance Amendments to Chapter 4 regarding mandatory 2015 Minnesota State Building Code (MSBC) and Minnesota Pollution Control Agency (MPCA) Subsurface Sewage Treatment System (SSTS) provisions, and to approve the resolution setting the corresponding permit fees for Fire Suppression Systems in Single Family homes. Aye: 5 Nay: 0 NEW BUSINESS Conditional Use Permit & Variance — DG Enterprises, Inc. City Administrator Osberg introduced the item noting the Council is being asked to approve a Conditional Use Permit to allow outdoor storage of structural steel, finished product and company vehicles, and a Variance to allow an encroachment of 8' to the 20' structure setback for a portion of a future building addition upon property located at 3265 Sun Drive. City Planner Ridley gave a staff report. The applicant was present and available for questions. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Conditional Use Permit to allow outdoor storage of structural steel, finished product and company vehicles upon property located at 3265 Sun Drive, subject to the following conditions: Aye: 5 Nay: 0 The Conditional Use Permit shall be recorded within 60 days of its approval by the City Council. Outside storage, minimum drive aisle widths and the emergency vehicle turn - around area shall occur as depicted on the Site Plan dated 11- 25 -14. 3. Lock boxes meeting Eagan Fire Department specifications shall be installed at all fence gate locations. 4. Building address numbers shall be displayed in accordance with the provisions in Chapter 2, Section 2.78 of the City Code. 5. Recording of this Conditional Use Permit shall simultaneously terminate the previously issued Conditional Use Permit for Lot 1, Block 1, Tan Me Addition. 6. The applicant shall meet City erosion control, pollutant and post- construction stormwater management requirements. 7. Prior to receiving a Grading Permit or Building Permit, the applicant shall provide the City with a minimum of two soil- boring logs, taken within the location of the proposed infiltration basin, extending 15' below the bottom of the proposed over - excavation elevation, to evaluate suitability for infiltration. If the soil boring logs indicate incompatibility of existing sub -soil permeability with the submitted and reviewed design plans for meeting volume control requirements, the applicant shall revise the design and /or construction plans to ensure volume control requirements are fully met. City Council Meeting Minutes January 6, 2015 5 page 8. The applicant shall provide construction details of the proposed infiltration basin for City approval (cross- section, construction, construction protection, construction sequencing notes, sizing /volume tables, details for inlet, outlet /under- drain, permanent vegetation, etc.), to ensure infiltration basin is properly designed and constructed, and adequately protected during /after construction, to function as intended. These details shall be included in applicable plan sheet(s). If the future infiltration basin is to serve as a temporary sedimentation basin during construction, more than two feet of cover shall be left in place during construction to protect underlying subsoils from fine sediment plugging and compaction. If the infiltration area is excavated to final grade (or within two feet of) it shall be required that rigorous erosion prevention and sediment controls are used, to the satisfaction of the city, to protect underlying sub -soils from fine sediment plugging and compaction. No heavy construction equipment shall be allowed within the future infiltration area during final grading. The infiltration basin shall have a maximum temporary ponding depth of 1.5'. If an under -drain is used, an easily accessible gate -valve must be installed to allow regulation of under -drain outflow. The infiltration basin shall be planted with live plants (pots or plugs), rather than relying on seed alone, with appropriate plants and spacing. 9. During infiltration basin over - excavation and sub -soil work, before and during soil - replacement backfilling, the applicant shall ensure that a Certified Soil Scientist will be present to verify that infiltration basin sub -soils (and any replacement soils) are suitable for infiltration, within 48 hours, at the planned saturated soil infiltration rate and basin depth. 10. The applicant shall provide adequately sized and easily maintained pre- treatment measures at, or immediately upstream of, all infiltration basin inlets to provide for effective capture and easily - accessible cleanout of fine -sand sized particles. These details shall be included in applicable plan sheet(s). 11. Before receiving a Grading Permit or Building Permit, the property owner shall enter into a long- term stormwater management system maintenance agreement with the City, detailing the maintenance required to maintain proper operation and performance of the permanent stormwater management system, in a form acceptable to the City Attorney. 12. The applicant shall provide the City as -built plans that demonstrate that all constructed stormwater conveyance structures and management facilities (infiltration basin) will conform to design and /or construction plans, as approved by the City. As -built volumes of retention shall be provided for the infiltration basin. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Variance to allow an encroachment of 8' to the 20' structure setback for a portion of a future building addition upon property located at 3265 Sun Drive, subject to the following conditions: Aye: 5 Nay: 0 If within one year after approval, the variance shall not have been completed or utilized, it shall become null and void unless a petition for extension has been granted by the council. Such extension shall be requested in writing at least 30 days before expiration and shall state facts showing a good faith attempt to complete or utilize the use permitted in the variance. Planned Development Amendment — The Flats at Cedar Grove Restaurant City Administrator Osberg introduced the item noting a Planned Development was approved in 2013 for The Flats at Cedar Grove. Before the Council tonight is consideration of a Planned Development Amendment to add an outdoor dining patio and associated site plan modifications, and on -sale liquor in conjunction with a full- service restaurant, and a restaurant exceeding 4,000 s.f. City Council Meeting Minutes January 6, 2015 6 page City Planner Ridley gave a staff report. Ridley noted the applicant is requesting Condition #8 of the Draft APC minutes revert to the original wording, that being the use of outdoor amplified sound be allowed, consistent with City Code standards. Andy Chase, owner of The Flats of Cedar Grove, addressed the Council stating they are excited about the restaurant. He provided comments addressing the concerns of the Advisory Parks Commission regarding the lack of required parking, noise and compatibility with residential use above, pedestrian circulation around or through the patio enclosure and parking issues. The Council discussed the amendment. Mayor Maguire opened the public comment. There being no public comment, he turned the discussion back to the Council. After further discussion the Council agreed they were supportive of the original wording of Condition #8, the on -sale liquor and revised patio plan. The Council stated concerns over the parking quantity dedicated to the restaurant and remaining retail space. It was the consensus of the Council to require the owner provide five proof -of- parking spaces on the site. At the suggestion of the Council regarding proof -of- parking, the owner asked to continue the item to a future Council meeting, so he could work with staff and provide a revised plan denoting the proof -of- parking for five additional stalls. Councilmember Fields moved, Councilmember Bakken seconded a motion to continue the Planned Development Amendment to the January 20, 2015 City Council meeting. Aye: 5 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE Approve the City of Eagan's 2015 Legislative Positions City Administrator Osberg noted the Council will be visiting with the City's legislative delegation on January 13th as part of the Council workshop session. The draft legislative positions were shared with the Council for review in mid- December. Per the request of the City Council, priorities have been called out within the document. Osberg noted once approved, the priorities will be sent to Eagan's legislative delegation in advance of the joint meeting with the City Council on January 13, 2015. Mayor Maguire suggested that the priorities be formatted into a separate document, but still included in the positions. Councilmember Hansen moved, Councilmember Tilley seconded the motion to approve the City of Eagan's 2015 Legislative Positions. Aye: 5 Nay: 0 ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. VISITORS TO BE HEARD There were no visitors to be heard. City Council Meeting Minutes January 6, 2015 7 page ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 8:40 p.m. Aye: 5 Nay: 0 Date Mayor City Clerk Agenda Information Memo January 20, 2015 Eagan City Council Meeting CONSENT AGENDA B. Personnel Items Item 1 Action to be Considered: Accept the hiring of Christopher Roche, Patrol Officer in the Police Department. Facts: ➢ City Council approved hiring for this position on December 16th, 2014. Attachments: (0) Item 2 Action to be Considered: Accept the hiring of Kip Springer, Deputy Fire Chief. Facts: ➢ City Council approved hiring for this position on October 21, 2014. Attachments: (0) IMiiWI Action to be Considered: Accept the hiring of Peggy Fleck, Community Development Clerical Technician IV. Facts: ➢ City Council approved hiring for this position on October 21, 2014. Attachments: (0) Item 4 Action to be Considered: Accept the hiring of the FT Mechanic position at the Central Maintenance Facility "to be named ". Facts: ➢ City Council approved hiring for this position on December 16th, 2014. Attachments: (0) Item 5 Action to be Considered: Accept the hiring Amy Wagner for the PT 10 hour /week Clerical Technician IV- Receptionist at the Central Maintenance Facility. Facts: ➢ City Council approved hiring for this position on January 6th, 2015. ➢ In addition to Ms. Wagner's current 20 hours per week as Clerical Technician IV at Central Maintenance, she will now become full -time status at 30 hours per week. Attachments: (0) Item 6 Action to be Considered: Approve the hiring of Seasonal Employees in Parks & Recreation: Name Division I Job Title Kunik, Kevin Parks & Recreation Rink Attendant Vidmar, Michael Civic Arena Manager on Duty Agenda Information Memo January 20, 2015 Eagan City Council Meeting CONSENT AGENDA C. Ratify Check Registers Action To Be Considered: To ratify the check registers dated January 2 and 9, 2015 as presented. Attachments: (2) CC -1 Check register dated January 2, 2015 CC -2 Check register dated January 9, 2015 Agenda Information Memo January 20, 2015, Eagan City Council Meeting C4I9P►iIGIieTCLI "I l D. APPROVE a professional services agreement with CNH Architects for services associated with Fire Station Four. Action To Be Considered: Approve a professional services agreement with CNH Architects for services associated with Fire Station Four. Facts: ➢ Eagan Fire Station Four was constructed in 1987 and opened in 1988. The 27 year old facility is in need of both mechanical and cosmetic updates. ➢ Fire Station Four is located at 4200 Dodd Road. This location has been one of our best locations for recruiting paid -on -call firefighters. ➢ The Fire Departments long term plan of consolidation of fire stations from 5 to 3 includes Fire Station Four being one of the three remaining fire stations. This fire station will have an additional existing fire truck assigned to it once consolidation moves forward. Part of the remodel will include adding one additional fire apparatus bay to the north -side of the facility to accommodate this truck. ➢ The City Council recently directed that the remodel /expansion project could move forward for 2015. ➢ The City Attorney has reviewed the contract from CNH for their services. ➢ The proposal from CNH Architects would authorize the firm to prepare plans and specifications for the remodel /expansion and to serve as the architect /project manager for the project in cooperation with City staff. ➢ CNH's proposed fee for their services is $74.100. ➢ It is anticipated that work would be complete in the fall of 2015. Attachments: CD -1 Project timeline 2 V �Y oa z v �a 0 o� �v z 0 F 0 z 0 a G z ry �Y a� IIIIIC"' NIII�III � Y IIl0■ ■I�I��II I II IIII I■I ■I ■lil■I I F a� n 7 � � v z oa ov z 0 0 a z 0 a LL Z � N w r I■ Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA E. Direct preparation of an ordinance amendment to City Code Chapter 8 regarding utility task vehicles Action To Be Considered: To direct the City Attorney's Office to prepare an ordinance amendment to City Code Chapter 8 regarding the use of utility task vehicles in the Cedar Grove area. Facts: ➢ The Twin Cities Premium Outlet Mall has indicated a need to operate utility task vehicles (UTVs) on City streets adjacent to their property. These vehicles are used for routine maintenance purposes, such as removal of garbage and grounds keeping. ➢ State Statute prohibits the use of UTVs on public roadways, unless a city chooses to permit them. ➢ The proposed ordinance amendment would create a permitting process for UTV use on public streets within the Cedar Grove area adjacent to the Premium Outlet Mall. ➢ Additional information will be provided when the ordinance amendment is brought to Council for consideration. Attachments: (0) Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA F. Approve Exempt Permit for The Open Door to hold a raffle on March 5, 2015 at St. John Neumann Catholic Church Action To Be Considered: To adopt a resolution approving an Exempt Permit for The Open Door to conduct a raffle on March 5, 2015 at St. John Neumann Catholic Church, 4030 Pilot Knob Road. Facts: ➢ The Open Door has applied for an Exempt Permit with the Gambling Control Board to hold a raffle as listed above. ➢ All requirements for the application have been met and staff deems it in order for approval. Attachments: (1) CF -1 Resolution RESOLUTION NO. _ CITY OF EAGAN APPLICATION FOR EXEMPT PERMIT THE OPEN DOOR WHERAS, The Open Door has applied for an Exempt Permit to conduct a raffle on March 5, 2015; and WHEREAS, the Eagan Police Department has reviewed the application and has not identified any reason to deny; and NOW, THEREFORE, BE IT RESOLVED that the City Council of Eagan, Dakota County, Minnesota, hereby approved the Exempt Permit for The Open Door to conduct a raffle on March 5, 2015 at 3910 Rahn Road. Motion by: Seconded by: Those in favor: Those against: Date: January 20, 2015 CERTIFICATION CITY OF EAGAN CITY COUNCIL By: Its Mayor Attest: Its Clerk I, Christina M. Scipioni, Cleric of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 20th day of January, 2015. City Clerk Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA G. Approve An Agreement With Baser PL Umpires Association To Provide Officiating Services For Eagan Parks & Recreation Adult Softball Leagues. Action To Be Considered: Approve an agreement with the Baser PL Umpires Association to provide umpires to officiate adult softball league games during 2015 and direct the Mayor and City Clerl<to sign the appropriate documents. Facts: ➢ Baser PL Umpires Association recruits and assigns certified umpires to officiate adult softball league games. ➢ All fees paid to the Association are generated from adult softball league fees. ➢ The Association has been providing this service successfully for a number of years but it was the City's desire to formalize this agreement annually. Attachments: (1) CG -1 2015 Contract AGREEMENT FOR SOFTBALL UMPIRE SERVICES THIS AGREEMENT, made this 1St day of January 2015, by and between the Baser PL Umpire Association ( "Association ") and the City of Eagan ( "City "), witnesseth: WHEREAS, the City requires the services of umpires to officiate various public games of softball; and WHEREAS, the Association has experienced, trained and certified umpires available to provide such service; NOW, THEREFORE, it is agreed by and between the parties as follows: A. The City retains the Association to furnish and provide umpire services for softball games occurring during the period between April 1 through October 31, 2015. The Association agrees to provide umpires to officiate in all such regularly - scheduled adult games sponsored and controlled by the City of Eagan Parks and Recreation Department during the period of this Agreement. B. The City hereby agrees to pay the Association for such services the following fees, upon the following conditions: 1. For each complete basic game, which is any game played Monday through Thursday or Saturdays that succeeds or precede another game, the sum of $26.00; 2. For each complete Sunday and Friday game, the sum of $28.00; 3. Rainout games called at the field will result in a $10.00 "show -up" fee; and 4. Single games consist of only one game on a field on any given night are $35.50 a game. C. If an umpire ejects a player, a description of the circumstances must be reported by calling in to (651) 675 -5566. The Association will instruct all umpires to call in game scores to (651) 675 -5566. D. For billing purposes, the Association will provide the Eagan Parks and Recreation Department any games Association umpires worked during the previous fourteen (14) days, including dates, games per date and the umpires who worked the games. The Parks and Recreation Department agrees to pay the Association the above consideration within .,I (2) weeks of each billing. E. Prior to April 1, 2015, the Eagan Parks and Recreation Department, in writing, may restrict the Association from using particular umpires due to past poor performance. Once the season has begun and the Parks and Recreation Department wishes to restrict the use of an umpire being used by the Association, both parties must consent to the restriction. If the Association does not consent, the umpire will work all remaining games to which he /she has been assigned, not to exceed ten (10) scheduled nights, and then shall not be used after that last assignment. F. The Association further agrees to the following: 1. To provide an umpire at no cost to work any regularly - scheduled game, which must be replayed pursuant to protest because of error of the umpire. 2. All umpires assigned to work games will be registered with the MRPA /USSSA and have attended an MRPA /USSSA clinic. 3. All umpires will be dressed in the complete uniform required by BASE or MRPA /USSSA. 4. The Association and its umpires are independent contractors with the City and shall not, for any purpose, be considered an employee of the City. Each umpire shall be responsible for obtaining his /her own health and liability insurance and for paying all taxes imposed on income earned under this contract. The umpires are not covered by the City's workers' compensation insurance. The City shall prepare an IRS Form 1099 to Baser PL Umpire Association. S. The Association shall be prohibited from discriminatory hiring practices based on race, creed, national origin, sex, sexual orientation, age, disability or marital status. All umpires shall refrain from participating in discriminatory practices against the above protected classes. 6. The Association will pay all umpires in a timely manner. 7. The Association must notify the City of increased fees for the upcoming year before January 1 of that year. 8. Umpires working at fields with scoreboards will be expected to utilize them during league play and report any malfunctions to the Parks and Recreation Department. IN WITNESS WHEREOF, the parties have set their hands and seal as the day and year first written above. Baser PL UMPIRES ASSOCIATION By: /4�,� 6�_ Pete Strand, II , President CITY OF EAGAN Mike Maguire, Mayor ATTEST: Christina M. Scipioni, City Clerk 2 Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA H. Approve An Agreement With Metro Volleyball Officials Association To Provide Officiating Services For Eagan Parks & Recreation Adult Volleyball Leagues. Action To Be Considered: Approve an agreement with the Metro Volleyball Officials Association to provide officials to officiate adult volleyball league games during 2015 and direct the Mayor and City Clerk to sign the appropriate documents. Facts: ➢ Metro Volleyball Officials Association recruits and assigns certified officials to officiate adult volleyball league games. ➢ All fees paid to the Association are generated from adult volleyball league fees. ➢ The Association has been providing this service successfully for a number of years but it was the City's desire to formalize this agreement annually. Attachments: (1) CH -12015 Contract AGREEMENT FOR VOLLEYBALL OFFICIAIL SERVICES THIS AGREEMENT, made this 2 "`' day of January 2415, by and between the Metro Volleyball Officials Association ( "Association ") and the City of Eagan ( "City "), witnesseth: WHEREAS, the City requires the services of officials to officiate various public games of volleyball; and WHEREAS, the Association has experienced, trained and certified officials available to provide such service: NOW, THEREFORE, it is agreed by and between the parties as follows: A. The City retains the Association to furnish and provide official services for volleyball games occurring during the period between January 2 through December 31, 2015. The Association agrees to provide umpires to officiate in all such regularly- scheduled adult games sponsored and controlled by the City of Eagan Parks and Recreation Department during the period of this Agreement. B. The City hereby agrees to pay the Association for such services the following fees, upon the following conditions: I . For each complete 3 game match through December, 2015, the sum of $28.50; 2. Single games consists of only one match on a court on any given night are $41 through December, 2015; C. If an official ejects a player, a description of the circumstances must be reported by calling in to (651) 675 -5566. The Association will instruct all officials to call in game scores to (651) 675 -5566. D. For billing purposes, the Association will provide the Eagan Parks and Recreation Department any games Association officials worked during the previous fourteen (14) days, including dates and games per date. The Parks and Recreation Department agrees to pay the Association the above consideration within four (4) weeks of each billing. E. Prior to January 2, 2015, the Eagan Parks and Recreation Department, in writing, may restrict the Association from using particular umpires due to past poor performance. Once the season has begun and the Parks and Recreation Department wishes to restrict the use of an official being used by the Association, both parties must consent to the restriction. If the Association does not consent, the official will work all remaining games to which he /she has been assigned, not to exceed ten (10) scheduled nights, and then shall not be used after that last assignment. F. The Association further agrees to the following: To provide an official at no cost to work any regularly - scheduled game which must be replayed pursuant to protest because of error of the official. 2. All officials will be dressed in the complete uniform required by Metro Volleyball Officials Association. 3. The Association and its officials are independent contractors with the City and shall not, for any purpose, be considered an employee of the City. Each official shall be responsible for obtaining his /her own health and liability insurance and for paying all taxes imposed on income earned under this contract. The officials are not covered by the City's workers' compensation insurance. The City shall prepare an IRS Form 1099 to Metro Volleyball Officials Association. 4. The Association shall be prohibited from discriminatory hiring practices based on race, creed, national origin, sex, sexual orientation, age, disability or marital status. All officials shall refrain from participating in discriminatory practices against the above protected classes. 5. The Association will pay all officials in a timely manner. 6. The Association must notify the City of increased fees for the upcoming year before January 1 of that year. 7. Officials working at courts with flip scoreboards will be expected to utilize them during league play and report any malfunctions to the Parks and Recreation Department. IN WITNESS WHEREOF, the parties have set their hands and seal as the day and year first written above. METRO VOLLEYBALL OFFICIALS ASSOCIATION By. -F- CITY OF EAGAN Mike Maguire, Mayor ATTEST: Christina M. Scipioni, City Clerk N Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA Approve An Agreement With Suburban Officials Association To Provide Officiating Services For Eagan Parks & Recreation Adult Basketball Leagues. Action To Be Considered: Approve an agreement with the Suburban Officials Association to provide officials to officiate adult basketball league games during 2015 and direct the Mayor and City Clerk to sign the appropriate documents. Facts: ➢ Suburban Officials Association recruits and assigns certified officials to officiate adult basketball league games. ➢ All fees paid to the Association are generated from adult basketball league fees. ➢ The Association has been providing this service successfully for a number of years but it was the City's desire to formalize this agreement annually. Attachments: (1) CI -12015 Contract 01/12/2015 07:28 FAX AGREEMENT FOR BASKETBALL OFFICIAL SERVICES 10002/003 THIS AGREEMENT, made this 2 day of January 2015, by and between. the Jack Shawn - SMOA Officials Association ( "Association ") and the City of Eagan ( "City "), witnesseth: WHEREAS, the City requires the services of officials to officiate various public games of basketball; and WHEREAS, the Association has experienced, trained and certified officials available to provide such service; NOW, THEREFORE, it is agreed by and between the parties as follows: A. The City retains the Association to furnish and provide official services for basketball games occurring during the period between January 2 through June 30, 2015. The Association agrees to provide officials to officiate in all such regularly- scheduled adult games sponsored and controlled by the City of Eagan Parks and Recreation Department during the period of this Agreement. B. The City hereby agrees to pay the Association for such services the following fees, upon the following conditions: 1. For each complete game with two officials, the sum of $56.00 through June 30, 2015; C. If an official ejects a player, a description of the circumstances must be reported to the scorekeeper on site. D. For billing purposes, the Association will provide the Eagan Parks and Recreation Department any games Association officials worked during the previous season, including dates and games per date. The Parks and Recreation Department agrees to pay the Association the above consideration within two (2) weeks of each billing. E. Prior to January 2, 2015, the Eagan Parks and Recreation Department, in writing, may restrict the Association from using particular official due to past poor performance. Once the season has begun and the Parks and Recreation Department wishes to restrict the use of an official being used by the Association, both parties must consent to the restriction. If the Association does not consent, the official will work all remaining games to which he /she has been assigned, not to exceed ten (10) scheduled nights, and then shall not be used after that last assignment, F. The Association further agrees to the following: 1. To provide an official at no cost to work any regularly - scheduled game, which must be replayed pursuant to protest because of error of the official. 2. All officials will be dressed in the complete uniform required by SMOA Officials Association. IA 0031003 01/12/2015 07.28 FAX 3. The Association and its officials are independent contractors with the City and shall not, for any purpose, be considered an employee of the City. Each official shall be responsible for obtaining his/her own health and liability insurance and for paying all taxes imposed on income earned under this contract. The officials are not covered by the City's workers' compensation insurance. The City shall prepare an IRS Form. 1099 to Jack Shawn — SMOA Officials Association. 4. The Association shall be prohibited from discriminatory hiring practices based on race, creed, national origin, sex, sexual orientation, age, disability or marital status. All officials shall refrain from participating in discriminatory practices against the above protected classes. S. The Association will pay all officials in a timely manner. 6. The Association most notify the City of increased fees for the upcoming year before January 1 of that year. IN WITNESS WHEREOF, the parties have set their hands and seal as the day and year first written above. JACK SHAWN — SMOG OFFICIALS A E. CITY OF EAGAN Mike Maguire, Mayor ATTEST; Christina M. Scipioni, City Clerk N Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA J. Approve A Contract With Aspen Waste Systems To Service City Facilities And Authorize The Director Of Parks And Recreation To Sign On Behalf Of The City. Action To Be Considered: To approve a contract with Aspen Waste Services to provide waste hauling and recycling services to all City facilities and authorize the Director of Parks and Recreation to sign on behalf of the City. Facts: ➢ The prior waste hauling contract has expired necessitating that a new contract be developed. ➢ The services sought include the hauling and management of waste and recycling materials from all City facilities only. Residential services are not included or impacted. ➢ Quotes were received from four haulers licensed to operate in the County and City. Aspen Waste Services provided the lowest rates based upon the current service levels at City facilities. ➢ The new contract is compliant with all State and County Statutes and requirements specific to the management of waste and recyclables generated from municipal sources. ➢ The contract is for the period 2014 -2017. It can be voided with 60 day notice by either party. ➢ Annually, each City facility has included an allocation for waste management in their operational budgets. Facilities are billed by the hauler based upon their level of service. The cost of the new services is consistent with prior expenditures. No additional allocations or adjustments are required. ➢ The City Attorney has reviewed the contract, suggested alterations have been agreed upon and included. The appropriate insurance documents have been provided. Attachments: (0) Agenda Information Memo January 20, 2015, Eagan City Council Meeting C a r o P► R1 4i ; 1 1-1m >• 1 7 -1 K. Approve A Vending Machine Services Agreement From Coki Services Corporation To Provide Grow Healthy Vending Machines At The Eagan Community Center. Action To Be Considered: To approve a an agreement with Coki Services Corporation to provide Grow healthy vending machines at the Eagan Community Center and direct the Mayor and City Clerk to sign the appropriate documents. Facts: Currently, there are three vending machines at the Eagan Community Center, two of which are owned and operated by the Eagan Community Center and one is operated by Coke. Coke sells bottled water in their machine and Eagan Community Center offers canned soda in one machine and an assortment of snacks in the other. ➢ The two vending machines owned by the Eagan Community Center were purchased used in 2007. Due to the age of the machines, there are limitations in the types of products that can be sold in them and they only accept cash. ➢ On March 20, 2012 City Council approved the City of Eagan to become a supporting member of the Twin Cities Obesity Prevention Coalition and approved a resolution declaring the City of Eagan to be a healthy eating and active living community. As a result, the Parks Advisory Commission recommended healthier options to be offered at vending and concessions throughout the department. ➢ Coki Services Corporation will deliver and install two brand new Grow healthy vending machines at no cost. The vending machines accept cash, coin, debit and credit cards. The majority of products offered will meet or exceed minimum criteria to be considered healthy. The machines have a display panel allowing users to select and view product nutrition information. ➢ The Eagan Community Center will receive 15% of net profits. ➢ The two vending machines owned by the Eagan Community Center will be repurposed at the Civic Arena. The Coke machine will be returned back to Coke. Attachments: (4) CK -1 Vending Machine Services Agreement CK -2 Exhibit A Beverage Machine CK -3 Exhibit A Snack Machine CK -4 Vending Machine Specs This Agreement is made an Corporation, a Minnesota cc Apple Valley, Minnesota 55 with its principal place of bt Client "). In consideration c agree to the following provi! MACHINE SERVICES AGREEMENT :erect into this�day of January, 2015, by and between Coki Services ,ation, with its principal place of business located at 13688 Dunbar Way, ( "Vendor") and the City of Eagan, a Minnesota municipal corporation, ss located at 3830 Pilot Knob Road, Eagan, Minnesota 55122 ( "Location ® benefits to be received by both parties, Vendor and Location Client 1. Scope of Agreement. Vendor is an operator for Grow Healthy Inc., a California Corporation, which has its principal place of business located at 44 Waterworks flay, Irvine CA 92618 ("Grow"). Vendor mill install, maintain and supply Grow vending machines ( "Equipment ") within the Location 'I ent's premises located at the following address(es): Eagan Com dni'y Center 1501 Centr I arkway Eagan, Min a ota 55122 Vendor and Locatiom Client shall agree on the Grow vending machine model(s) to be installed at premises. No Equipment may be delivered to or installed at the above premises until the model(s) and locations within the premises have been approved in writing by Location Client. Vendor and Location Client may mutually agree to amend the number and model of Equipment and premises locati ns from time to time. 2. Specifications. All q ipment shall be adequate in size, new or reasonably recent models so as to compare favors I in appearance and performance with the new machines and subject to prior approval by Lo tion Client. 3. Ownershira. All Equi�rf Went shall remain the property of Vendor. 4. Placement. All Equ p�nent will be located at such locations within each building as designated by Location Client. Location Client reserves the right to amend its designated location of the Equipment. 5. Installation. All Equi rnent shall be installed by Vendor in conformity with all federal, state, and local building, heall h and other applicable laws and regulations. Vendor must have a sales representative on si e at all times during the installation process of all Equipment. Any damages that may occur to tI e flooring, wall areas, ceiling, as well as to other equipment present on the premises, during a dor's installation of the Equipment shall be Vendor's responsibility. Vendor's installatio I f machines is subject to acceptance by Location Client. Any and all items not completed to the ;Location Client's satisfaction must be remedied in a timely manner. 6. Service and Maiai -ntdn- nice. Vendor shall service the Equipment so as to keep them in good working order and ia�equateiy supplied with the products dispensed. Vendor shall keep the Equipment and area immediately adjacent thereto in a neat and sanitary condition at all times. Vendor shall have the right to enter upon the premises identified in Paragraph 1, or other premises mutually 0�reed upon by Location Client and Vendor, through doors designated by Location Client during the buildings normal business hours for purposes of servicing and inspecting the EqL Agreement. Vendo inconvenience to tt which has a history fifteen (15) days afti meat and for removal of the Equipment upon termination of this hall schedule service and maintenance in a manner that causes the least Location Client. Location Client may require replacement of Equipment malfunction, which Vendor agrees to replace at its own expense within receipt of notification from the Location Client. 7. Employment. Ven j� agrees to comply with all applicable federal, state and local laws and regulations pertains i to wages, hours and employment practices. 8. Products to be Disp�dsed. All products dispensed by the Equipment shall conform to all federal, aid regulations pertaining to the adulteration or handling of such products state and local laws and shall in all respe c s be fit for human consumption. The Location Client, Vendor and Vendor's nutritionist (if any) lfv 11 mutually determine the healthy and organic products dispensed by the Equipment. The ty; s of products to be dispensed by the Equipment and the prices for such products are listed n Exhibit A, which is attached hereto and incorporated herein for all purposes. Exhibit A ay be amended from time to time upon written agreement of both parties hereto. 9. Hold Harmless. The ocation Client, its agents, employees and invitees shall not be liable or responsible for ands ail be saved and held harmless by Vendor from and against any and all claims and damages of every kind, or injury to or death of any person or persons, and for damage or loss of p perty, arising out of or attributed, directly or indirectly, to the Equipment, products dispensed, apd operations or performance of Vendor under this Agreement. 10. Insurance. Vendor ' hall maintain workers compensation, comprehensive general liability insurance, and cor , rehensive automobile liability insurance throughout the life of this Agreement. The mipi um liability limits are as follows: Minimum Liability Workers Co(n�ensation State Statutory Limits Comprehen�iye General $1,000,000.00 aggregate $1,(00 ,000.00 Products /Completed Operations Combined Bodily $1,f0 ,000.00 Personal Liability Inj4 and Personal Property Damage $1,000,000.00 Each Occurrence $50j0 0.00 Fire Damage $50j,0670.00 Medical Expense Comprehensive Automobile Bodily Injury $250,000.00 for each person $500,000.00 for each occurrence Vendor shall provide certificates of insurance to Location Client prior to placing any Equipment into Location Clientfs premises. The certificate of insurance shall name Location Client as an iA additional insured notice prior to can shall state that the Location Client shall be provided with 30 days written tion of coverage. 11. Other Vendors. Velic or agrees and understands that this Agreement does not provide it with any exclusive rights to provide vending machines, products, or services within Location Client's buildings or on its pvo)ernes. 12. Commission Pavment . Vendor shall be responsible for collecting and accounting for all monies generated from th Equipment. Counters are to be provided in each machine for audit purposes. I Vendor will pay the -ocation Client a commission on vending sales based on cash collected (after deducting taxes, de sits and any government - mandated fees) at a rate of 15% of net profits. All commission pay ;nts and reports by Vendor to Location Client shall be made payable to the r 1 City of Eagan at the -'dllowing address: Eagan Community Ce ter c/o Community Center Manager 1501 Central Parkw y Eagan, MN 55121 1 Commission payme its shall be made quarterly and received no later than the 15th day of the month following t id quarter (April, July, October & January). Each payment shall be accompanied by an itemized report of gross sales and net profits by commodity, machine and location. Vendor shall sup ply ' cation Client with an annual sales tax report certified by a certified public accountant. Venclot s 311 be solely responsible for making proper sales tax returns and payment for any tax due on g -qss receipts from the machines. Location Client shall Iretain a lien on all machines provided under this Agreement, pending payment of any am ants due to it under this Agreement. 13. Audit Rights. Loc6t on Client reserves the right to conduct and coordinate with Vendor reasonable audits 4'jendor's operations that relate to this Agreement at any time during the life of this Agreement, including gross sales, and shall have free and immediate access coordinated with Veiclor to all records of Vendor which relate to this Agreement and its performance upon r quest. Location Client also reserves the right to randomly accompany Vendor's driver or s I's representative for purpose of auditing the Equipment for verification of sales figures. j I 14. Refund Vouchers. Vendor shall have a voucher refund system and shall involve dispensing of funds through repr s ntatives of the Location Client. The voucher refund system shall include a form supplied by Vendor to be filled out by the person making the refund claim and shall include the following informaicin: identification of the Equipment, description of problem, amount of loss, amount of refu,no, date of occurrence, location of Equipment and identity of claimant. 3 15, Malfunction., Repoi location, informa mode. purposes oruthem 17. Damage or Destrui such roaunmakde n pilferage ordmnmaE who commit acts, under the control Equipment located J Product Quality Comments. Vendor shall provide at each Equipment to where malfunction reports, and product quality comments are to be idor shall not use Location Client's name ortrademarks for marketing without express written permission from the Location Client. n of Equipment by Third Parties. Location Client agrees that it will take ;ures as may be required to protect Vendor's machines against loss by indmN| reasonably assist in every way possible to apprehend individuals |estnumt}on, theft, or fraud involving such machines located on property the Location Client. Vendor is responsible for damage or loss Uothe such property. 18. Term of Agreemen . IThe term of this Agreement shall commence on date of this Agreement and continue until 5 1 calendar days after either party provides written notice of termination to the other party. EitII`qr party may terminate this Agreement without cause. 19. Notice. All notice� or communication required or permitted to be given by either party hereunder shall be eemed sufficiently given if (a) mailed by registered mail or certified mail, return receipt req e;ted, or (b) sent by overnight courier, such as Federal Express, or (c) transmitted by con irrned facsimile to the other party at its respective address set forth below or to such other a I ress as one party shall give notice of to the other from time to time hereunder. Mailed nctices shall be deemed to be received on the second business day following the date of mailing. 14otices sent by overnight courier shall be deemed received the following business day. I City Clerk 3830 Pilot Kn b Road Vendor 13688 Dunk a Way Apple Valley, �N 55124 20 paragraph headings used herein are descriptive only and shall have no legal force and effect. 21. Severability. if any of the provisions of this Agreement shall, for any reason be held inviolation of law, and any portion mf the Agreement is held tohe unenforceable, then the invalidity ofsuch specific provision yhmU not be held to invalidate any other provision, which shall remain in full force and effect. ! 9d 22. Entire Agreement. I This Agreement constitutes the complete and exclusive statement of all mutual understandings between the parties with respect to the subject matter hereof, superseding all prio, or contemporaneous proposals, communications and understandings, oral or written. There a -e no representations, agreements, arrangements or understandings oral or written, between of mong e th parties relating to the subject matter of this Agreement that are � not fully expressed ,, rein. 23. Amendment. No intendment, change, waiver, or discharge hereof shall be valid unless in writing and signed qy1both parties. 24. Assignment. This A r ernent, with the rights and privileges it creates, is assignable only with the written consent of Oo parties. 25. Independent Contra tors. The parties and their respective personnel are and shall be independent contractors and neither party by virtue of this Agreement shall have any right, power or authority to act or create any obligation, express or implied, on behalf of the other party. This Agreern r,t creates no relationship or joint venture, partnership, limited partnership, agency, or employe --mployee relationship between the parties, and the parties acknowledge that no other facts cr Frelations exist that would create any such relationship between them, 26. Taxes. Vendor shall pay all federal, state and local taxes which may be assess against the Equipment or merchandise while upon the Location Client's premises, as well as all federal, state and local taxes �ssessed in connection with the operation of its business upon the Location Client's premises. 27. Law. This Agreeme6 , t1shall be governed by the laws of the State of Minnesota. 28. Venue. The t)artie b this Agreement agree that the sole venue for litigation of any and all disputes between M4 parties to this Agreement shall be the District Court of Dakota County, Minnesota, FirstJtjdic)al District. LOCATION CLIENT CITY OF EAGAN By: VENDOR GROW HEALTHY INC. By: Sylvia Matijasevich Mike Maguire Its: Mayor Its: L!&41—ydff -(�o -1` I -50Tv1'ce 1-��C&rpoocohoy-) , . 3830 Pilot Knob Rod 13688 Dunbar Way Eagan, MN 55122 Apple Valley, MN 55124 By: Christina Scipioni Its: Clerk 3830 Pilot Knob Road Eagan, MN 55122 Date: January___, 2015 Date: January J!� 2015 5 co U dF taA ca co E E C a) N u 4- 4- Ln m CL A2 0 N 0 U 0 N Slo Lb UD W4 C: T- 7- 2� U M 4- 4- U 0 0 4 -0 CL m E E Ln 0 Ln r-i 0 M cn r-i Ln r*l <1 0 N N Ln Qj 0 0 0 d co r*-4 4-1 .CU. co U dF taA V) V) co E E C a) N u 4- 4- Ln m CL A2 0 N 0 U 0 N Ln UD [A Ln C: T- 7- U M 4- 4- U 0 0 4 -0 CL m E E Ln 0 Ln r-i 0 M cn r-i Ln r*l <1 0 N N Ln Qj 0 0 0 d ca r*-4 co U dF '.. -: 1 �� c� ti,�;, �� ,� 4 _y grow munch - large healthy snout vending machine tle -.S�. Grov; Munch offers a high capes' design for more f exIll ity 811,1 tustamer choices. Perfect foY the large locations that requ re a m„ It tulle of snac< only c ^,cites. Packei:l'w :h all of the program -ing a^d configurat on o :odons you +.,'ou!d expect N-1 diar dual lunct:oning Cornoi line. Single zone ambient- allo'.^,s for a Wqe variety of snacks Co:Tzigarable uP to r5 item selections otal capacity- 500 -C.00 item; In`wed I- rend. CuaFanteed De very Sys em Rest :n class erfe qy efficiency+ - Orl,ly Energy Star Rated equ;pment in tree U.S- Advanced styling & tout:, screennter`ace options lime of day discovnti ig Free vend and combo ,send modes Programmable point of sa a messages Motor pai,ing capaole S,ngie &du a, coi opt,ons Low- e Triple Pane Argon Fided Heated Gass Energy efficient LED Jghtinq Eco Friend y refrigeration sys e-- hickey, foam!ng `nsulatlon on the market Adjustal }1e snack and food selections o Configurable In V e field tc almost any package s ze 0 Patented 'RV Capacity can t "aye op? ion 0 Lighted keypad ,vith braille identif cation MOCILliar Satellite Entree Unit also availala'e ADA Comp is ^t ? 628 lbs. 3 41' va de x 34` sleep x 7 hiq 100% tw",acle n t1)e US.A vending, now with healthy products! Made in USA Agenda Information Memo January 20, 2015, Eagan City Council Meeting A r r9P►MW1kir_[CW1Uff L. Adopt A Resolution Accepting A Donation From An Eagan Citizen To Support The Police K9s. Action To Be Considered: Adopt a resolution accepting a $4,115 cash donation from Patricia Judge in honor of her late husband Gregg and direct the funds to revenue account number 1102.2862 for accounting purposes. Facts: ➢ Gregg Judge passed on December 11, 2014. ➢ Gregg and wife Patricia lived are longtime Eagan Residents. ➢ Eagan Police Personnel have assisted each of them on various occasions. ➢ Upon Gregg Judge's passing, Patricia wished any memorials sent on his behalf be directed to the "Eagan Police Department's K9 Corps ". ➢ It is their wish the funds only be used to support the department's canines. ➢ By approving the resolution, the funds will be transferred into revenue account number 1102.2862 for accounting purposes. ➢ The City seeks approval to accept the donation. ➢ Chief McDonald's thank you letter, the resolution, and a copy of Gregg Judge's obituary are attached for reference. Attachments: (3) CL -1 Thank You Letter CL -2 Resolution CL -3 Judge Obituary December 30, 2014 Patricia Judge 1805 Beecher Drive Eagan, Minnesota 55122 Dear Patricia Judge, My name is James (Jim) McDonald and I am the Chief of Police with the Eagan Police Department. I am writing to acknowledge your generous donation to the Eagan Police K -9 Corps in recognition of your late husband Gregg Judge. On behalf of everyone associated with the Eagan Police Department, please accept my sincere condolences for Gregg's passing. I realize members of the police department have assisted both of you throughout his /your time in Eagan, but your generous donation of $4,115.00 is very humbling and truly unexpected. We will be certain the funds you contributed will be used to provide our canines with the necessary equipment and training that will help them and their handlers be skilled in their responsibilities. With all sincerity, please accept my appreciation for your thoughtfulness, and know if there is anything me or any of my staff can assist you with, please do not hesitate to contact us. Thank you again, and I wish you a safe, healthy and prosperous New Year. Sincerely, James S. McDonald Chief of Police Eagan Police Department C/ Andrew Helgerson, Eagan Police Officer Anthony Lejcher, Eagan Police Officer Daniel Tocko, Patrol Sergeant Police Administration Eagan Mayor and City Council Dave Osberg, Eagan City Administrator CITY OF EAGAN RESOLUTION ACCEPTING DONATION TO THE CITY OF EAGAN Patricia Judge WHEREAS, the City Council of the City of Eagan encourages public donations to help defray the costs to the general public of providing services in Eagan; and WHEREAS, Patricia Judge has presented the police department with a donation in the amount of $4,115 in memory of her husband Gregg Judge. The funds will be used to support the Police Department's Canine Program. WHEREAS, Minnesota Statutes §465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two - thirds of the members of the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Eagan, Dakota County, Minnesota, that the donation is hereby accepted for use by the City; BE IT FURTHER RESOLVED, that the City sincerely thanks Patricia Judge for the gracious and generous donation in memory of her husband Gregg. ADOPTED this 201h day of January, 2015. CITY OF EAGAN CITY COUNCIL By: It's Mayor Attest: It's Clerk Motion by: Seconded by: Those in Favor: Those Against: Date: Gregg Patrick Judge Judge, Gregg Patrick Born Sept. 3, 1942, died Dec. 11, 2014. Army Veteran. Ham Radio Operator "KWOW ". Pre - deceased by his parents, Christy Paul (C.P.) Judge and Delores Lundeen Judge; brother, Kirby Paul Judge; and sister, Gail Judge Baker; and son, Mark, by a previous marriage. Survived by his wife of 50 years, Patricia Klawitter Judge; also survived by his sister, Karen Judge Kelleher; his brothers, Jeb, Chris and Shawn Judge; and his best friend, brother -in -law Bill Klawitter; nieces, Tammy Kelleher Smith, Talla Kelleher Antonczak, Michelle Judge Supplee, Cheyanne Judge, Marne Judge, Theresa Baker Christofferson, Maria Baker, Kimberly Klawitter Huelsman; nephews, Christy Judge, Patrick Judge, Shane Judge, Matthew Judge, Chris, Austen and Kevin Judge, Peter Baker, Jason Klawitter, Gregg had an extraordinary life. Known throughout the world as a "one -of -a- kind" in the construction industry. He built buildings for Ellerbe Beckett International, Kraus - Anderson in the U.S., and finally for the Blackstone Group. Always cheerful, magnanimous and generous. He was a mentor and guide to many. He had a positive nature, he never faltered. He lent a willing and understanding ear to those in need. His sister Karen says, "Although Gregg was not the eldest, he was years wiser, we sought his calming advice - he became the family sage." Memorials to the K -9 Corps Eagan Police Dept., 3830 Pilot Knob Road, Eagan, MN 55122. Funeral service 12 Noon Thursday, Dec. 18, with visitation 1 hour prior to service & interment to follow service at: www.Washburn- McReavy.com Dawn Valley Chapel 952 -941 -7686 9940 East Bush Lake Road Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA M. Contract 13 -12, Cedar Grove Parkway Trail and Lighting Improvements Action To Be Considered: Approve the final payment for Contract 13 -12 (Cedar Grove Parkway — Trail & Lighting Improvements) in the amount of $15,364.68 to Frattalone Companies, Inc., and accept the improvements for perpetual City maintenance subject to warranty provisions. Facts: ➢ Contract 13 -12 provided for the trail and boulevard lighting improvements on the south side of Cedar Grove Parkway (Nicols Road to Rahn Road) within the Cedar Grove Redevelopment Area in northwest Eagan (City Project 888). ➢ On June 7, 2011, the City Council approved the 5 -Year Capital Improvement Plan (2012- 2016), and authorized the preparation of detailed plans and specifications for these improvements and construction in 2012. ➢ The installation of these improvements were delayed to the 2013 construction season to coincide with other infrastructure and development in the Cedar Grove Redevelopment Area, specifically the relocation of existing overhead electrical power lines and appurtenances. ➢ On June 4, 2013, the City Council awarded the contract to Frattalone Companies, Inc., for the base bid amount of $423,532.80. ➢ These improvements have been completed, inspected by representatives of the Public Works Department, and found to be in order for favorable Council action of final payment and acceptance for perpetual maintenance subject to warranty provisions. Attachments: (0) Agenda Information Memo January 20, 2015 Eagan City Council Meeting N. Municipal State Aid Advance Request Action To Be Considered: Approve a resolution requesting the Minnesota Department of Transportation to advance to the City of Eagan $3.0 million from the Municipal State Aid (MSA) Construction account. Facts: ➢ The Municipal State Aid (MSA) program distributes a portion of the state gas taxes collected to all Minnesota cities over 5,000 in population and is based on a formula of proportionate population and construction needs. The City of Eagan's apportionment for 2014 was approximately $2.74 million. These funds are required to be used on the City's designed State Aid roadway system. Only 20% of the city's local street mileage is eligible for this designation and related funding (approximately 47.5 miles are currently designated). ➢ Because the City of Eagan, with it Pavement Management Program, has been very progressive in its construction program on State Aid eligible streets, approximately $7.9 million more than the cumulative annual allocations have been currently spent. This amount remains eligible for future State Aid reimbursement when funds become available. ➢ The MSA program allows for cities to advance funds in excess of their annual apportionment at no interest when additional funding is available. The funding is available on a first come, first serve basis. ➢ This resolution requests the Commissioner of Transportation to advance the City of Eagan a total of approximately $3.0 million from future State Aid Construction Account payments. This maximum request amount will be repaid from future annual apportionments but provides the City with the use of these interest free funds at the present time. Attachments: (1) CN -1 State Aid Advance Resolution RESOLUTION NO TO ADVANCE FUNDING FROM THE MUNICIPAL STATE AID STREET CONSTRUCTION FUND WHEREAS, the City of Eagan has implemented Municipal State Aid Street Projects which have required State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said City, constructed said projects through the use of Local Municipal Funds to supplement the available funds in their State Aid Construction Account, and WHEREAS, said City needs to reimburse the expended Local Municipal Funds through the use of advance encumbrances from the general State Aid Construction Account to supplement the available funds in their State Aid Construction Account; and WHEREAS, the advance is based on the following determination of expenditures: Account Balance as of January 12, 2015 ($2,965,000) Less estimated disbursements: Project # SAP 195- 010 -010 $ 396,532 Project # SAP 195 - 010 -011 $1,103,891 Project # SAP 195 - 108 -007 $ 622,381 Project # SAP 195 - 125 -002 $ 833,172 Project # SAP 195- 125 -005 $ 44,024 Advance Amount (amount in excess of acct balance) $3,000,000 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statues 162.14, Subdivision 6 and Minnesota Roles, Chapter 8820, 1500, Subpart 10. NOW, THEREFORE, Be It Resolved: That the Commission of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of ''Eagan in an amount up to $3,000,000 in accordance with Minnesota Rules 8820.1500, Subparagraph 10b. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said City from future year allocations until fully repaid. CITY OF EAGAN CITY COUNCIL By: Mayor ATTEST: City Clerk I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Eagan, County of Dakota, State of Minnesota, at a duly authorized City Council Meeting held in the City of Eagan, Minnesota, on the 20th day of January, 2015, as disclosed by the records of said City on file and of record in the office. Christina M. Scipioni Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA O. Approve the 2015 -2019 Vehicles and Equipment Capital Improvement Plan and the 2015 budget. Action To Be Considered: To approve the 2015 -2019 Vehicles and Equipment Capital Improvement Plan (CIP) and the 2015 budget within that plan. Facts: ➢ Generally, vehicles and equipment costing more than $10,000 are budgeted in this section of the CIP. Equipment costing less than $10,000 is budgeted in the departmental operating budgets. ➢ The first year of this CIP (2015) is approved as a budget with the four out years (2015 -2018) being approved only as a general plan. ➢ Per Council policy, a portion of the property tax levy is allocated to the Equipment Revolving Fund (ERF) for purchase of capital items that have no designated funding sources. Designated funding sources include: o Enterprise funds — for vehicles and equipment used in enterprise fund activities o PEG fees fund —for equipment and capital improvements related to E -TV o DWI forfeiture fund —for an unmarked Police traffic vehicle o Fire Apparatus fund —for fire vehicles ➢ The 2015 property tax levy allocation to the ERF is $1,187,722. Budgeted expenditures in the ERF total $1,793,000 for 2015. Total capital equipment expenditures from all funding sources total $2,173,600 for 2015. The first year of this CIP (2015) is approved as a budget with the four out years (2016 -2019) being approved only as a general plan. ➢ The fund balance in the ERF at the end of 2015 is projected to be $265,000. The fund balance at the end of the five -year plan is estimated to be $789,000. Attachments: (1) CO -1 CIP Listing — 2015 -2019 Vehicle and Equipment City of Eagan, Minnesota 201 5 -2019 RnR 2015 thru 2019 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2015 2016 2017 2018 2019 Total 03 Information Technology Public Safety software(LOGIS) 03- 140018 n/a 61,500 61,500 61,500 61,500 246,000 9335 Equipment revolving fund 61,500 61,500 61,500 61,500 246,000 SAN replacement (City Hall) 03- 150011 n/a 115,000 115,000 9335 Equipment revolving fund 115,000 115,000 Fire 2 (admin) Cisco 48 -port switches replace 03- 150012 n/a 12,400 12,400 9335 Equipment revolving fund 12,400 12,400 Fire Cisco 24 -port switches replace 03- 150013 n/a 23,400 23,400 9335 Equipment revolving fund 23,400 23,400 VMWare Servers 03- 150014 n/a 27,300 27,300 9335 Equipment revolving fund 27,300 27,300 Network Equipment for Mall PD Office (new) 03- 150015 n/a 15,500 15,500 9335 Equipment revolving fund 15,500 15,500 Laserfiche License for additional repository 03- 150016 n/a 3,600 3,600 9335 Equipment revolving fund 3,600 3,600 Laserfiche Licenses Concurrent Users 03- 150017 n/a 3,000 3,000 9335 Equipment revolving fund 3,000 3,000 Cisco 3850 Switch for City hall 03- 150018 nla 8,200 8,200 9335 Equipment revolving fund 8,200 8,200 Maintenance Cisco 3750 Switches 03- 150019 nla 16,400 16,400 9335 Equipment revolving fund 16,400 16,400 Video Conferencing equipment for Conf Room 2A &B 03- 150030 n/a 17,000 17,000 9335 Equipment revolving fund 17,000 17,000 Replace 9 Cisco Wireless Access Points 03- 150031 n/a 8,100 8,100 9335 Equipment revolving fund 8,100 8,100 iPF710 Plotter in Engineering replace 03- 150037 n/a 8,000 8,000 9335 Equipment revolving fund 8,000 8,000 Credit card machines replacement and new 03- 150038 n/a 8,800 8,800 9335 Equipment revolving fund 8,800 8,800 Recreation software (Vermont systems) 03- 150039 n/a 20,000 20,000 9335 Equipment revolving fund 20,000 20,000 SIEM or IPS /IDS Product 03- 160001 n/a 30,000 30,000 9335 Equipment revolving fund 30,000 30,000 Wireless Access Points (MA, NT) 03- 160002 n/a 1,600 1,600 9335 Equipment revolving fund 1,600 1,600 North Treatment Cisco 48 -port switches replace 03- 160015 n/a 18,600 18,600 1121 Water SystemR &R 18,600 18,600 Cisco 8 port switch at Art Center 03- 160021 n/a 800 800 9335 Equipment revolving fund 800 800 SAN Replacement (Redundant - Fire Station 2) 03- 170001 n/a 80,000 80,000 Page I Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total 9335 Equipment revolving fund 348,200 112,500 238,300 98,700 266,500 1,064,200 80,000 80,000 VM Server for Fire 2 03- 170002 n/a 13,200 21,000 2004 Chevrolet Truck ML (replace unit 504) 08- 160001 13,200 9335 Equipment revolving fund 9335 Equipment revolving fund 21,000 13,200 2006 Chevrolet Truck CN (replace unit 505) 08- 160002 n/a 21,000 13,200 Winscribe Server 03- 170003 n/a 4,500 4,500 9335 Equipment revolving fund 4,500 4,500 Wireless Controller 03- 170004 n/a 13,500 13,500 9335 Equipment revolving fund 13,500 13,500 Wireless Access Points 03- 170005 n/a 3,600 3,600 9335 Equipment revolving fund 3,600 3,600 Cisco 3850 for Headend 03- 170006 nla 5,600 5,600 9335 Equipment revolving fund 5,600 5,600 Additional storage for SAN 03- 170007 n/a 30,000 30,000 9335 Equipment revolving fund 30,000 30,000 48 port switches replace 03- 170016 n/a 18,600 18,600 9335 Equipment revolving fund 18,600 18,600 24 port Switches replace 03- 170032 n/a 7,800 7,800 9335 Equipment revolving fund 7,800 7,800 Cisco ASA Firewall (Cityhall & Fire 2) 03- 180001 n/a 16,400 16,400 9335 Equipment revolving fund 16,400 16,400 Cisco 3560x - 48 port switches 03- 180002 n/a 6,000 6,000 9335 Equipment revolving fund 6,000 6,000 Cisco 3560x - 24 port switches 03- 180003 n/a 4,200 4,200 9335 Equipment revolving fund 4,200 4,200 Cisco 3750x switch - 48 port (Fire 2) 03- 180004 n/a 9,800 9,800 9335 Equipment revolving fund 9,800 9,800 Cisco 8 port switch library 03- 180005 n/a 800 800 9335 Equipment revolving fund 800 800 4507 Core Switch - PD 03- 190001 n/a 23,500 23,500 9335 Equipment revolving fund 23,500 23,500 4507 Core Switch - CH 03- 190002 n/a 33,100 33,100 9335 Equipment revolving fund 33,100 33,100 4507 Core Switch - Server Rm 03- 190003 n/a 37,200 37,200 9335 Equipment revolving fund 37,200 37,200 Wireless Access Points 03- 190004 nla 2,700 2,700 9335 Equipment revolving fund 2,700 2,700 Cisco IPT Handsets 03- 190005 n/a 140,000 140,000 9335 Equipment revolving fund 140,000 140,000 Cisco IPT Voice Gateways 03- 190006 n/a 30,000 30,000 9335 Equipment revolving fund 30,000 30,000 03 Information Technology Total 348,200 112,500 238,300 98,700 266,500 1,064,200 08 Community Dev: Inspections 2001 Chevrolet Truck (replace unit 506) 08- 150004 n/a 21,000 21,000 9335 Equipment revolving fund 21,000 21,000 2004 Chevrolet Truck ML (replace unit 504) 08- 160001 n/a 21,000 21,000 9335 Equipment revolving fund 21,000 21,000 2006 Chevrolet Truck CN (replace unit 505) 08- 160002 n/a 21,000 21,000 9335 Equipment revolving fund 21,000 21,000 Page 2 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total 2009 Ford Escape (replace unit 502) 08- 190001 n/a 21,000 21,000 9335 Equipment revolving fund 21,000 21,000 08 Community Dev: Inspections Total 63,000 21,000 84,000 09 Communications Eagan Room Upgrades (part 11) 09- 150001 n/a 45,500 45,500 9701 PEG fees 45,500 45,500 09 Communications Total 45,500 45,500 11 Police 2 Job assist vehicles replace (detective) 11- 130005 n/a 48,000 27,000 75,000 9335 Equipment revolving fund 48,000 27,000 75,000 1 Job assist vehicle replace (supervisor) 11- 140016 n/a 40,000 38,000 36,000 114,000 9335 Equipment revolving fund 40,000 38,000 36,000 114,000 Job assist vehicles replace (patrol) 11- 150001 n/a 252,000 200,000 114,000 175,000 108,000 849,000 9335 Equipment revolving fund 252,000 200,000 114,000 175,000 108,000 849,000 Two forensic computers 11- 150005 n/a 20,000 20,000 9335 Equipment revolving fund 20,000 20,000 16 Defiblilators 11- 150006 n/a 24,000 24,000 9335 Equipment revolving fund 24,000 24,000 1 Job assistance vehicle (CSO) 11- 160013 n/a 24,000 40,000 64,000 9335 Equipment revolving fund 24,000 40,000 64,000 1 Job assist vehicles replace (admin) 11- 160014 nla 25,000 25,000 50,000 9335 Equipment revolving fund 25,000 25,000 50,000 Hand held radios 11- 160015 n/a 373;800 373,800 9335 Equipment revolving fund 373,800 373,800 Mobile radios 11- 160016 n/a 137,600 137,600 9335 Equipment revolving fund 137,600 137,600 MDC (SQD computers) 11- 170001 n/a 203,000 203,000 9335 Equipment revolving fund 203,000 203,000 11 Police Total 368,000 751,400 409,000 213,000 169,000 1,910,400 12 Fire Chevrolet Pick up 1 ton (unit 1207 replace) 12- 150001 n/a 40,000 40,000 9346 Fire Apparatus Revolving 40,000 40,000 AED units 12- 150002 n/a 18,000 18,000 9346 Fire Apparatus Revolving 18,000 18,000 Battalion Chief Dodge Durango (unit 1227 replace) 12- 150003 n/a 40,000 40,000 9346 Fire Apparatus Revolving 40,000 40,000 Fire Nozzles replace 12- 150004 n/a 30,300 30,300 9346 Fire Apparatus Revolving 30,300 30,300 Ford Escape (unit 1202) replace 12- 170002 n/a 40,000 40,000 9346 Fire Apparatus Revolving 40,000 40,000 Ford Escape (unit 1208) replace 12- 180001 n/a 40,000 40,000 9346 Fire Apparatus Revolving 40,000 40,000 Ford Expedition (unit 1228) replace 12- 180002 n/a 40,000 40,000 9346 Fire Apparatus Revolving 40,000 40,000 Page 3 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total 100 ft Platform A (unit 1212- replace in 2019) 12- 190001 n/a 1,000,000 1,000,000 9346 Fire Apparatus Revolving 1,000, 000 1,000,000 12 Fire Total 88,300 40,000 40,000 21 PW: Engineering GPS model unit replacement 21- 150003 9335 Equipment revolving fund Survey vehicle van (replace unit 101) 21- 150004 9335 Equipment revolving fund 21 PW: Engineering Total 22 PW: Streets 1 Ton Dump Truck with Plow (replace unit 113) 22- 150003 9335 Equipment revolving fund Tandem axle dump with plow (replace unit 125) 22- 150004 9335 Equipment revolving fund 23,000 Equipment Trailer 22- 150005 9335 Equipment revolving fund 23,000 Changeable Message Signs 22- 150006 9335 Equipment revolving fund Single Axle Dump Truck 22- 150007 9335 Equipment revolving fund 65,000 Hydraulic Hammer Attachment 22- 150008 9335 Equipment revolving fund 65,000 SUV (replace unit 108) 22- 160008 9335 Equipment revolving fund 1 -Ton dump truck w /plow (replace unit 114) 22- 160009 9335 Equipment revolving fund 230,000 SUV /4x4 (replace unit 109) 22- 160010 9335 Equipment revolving fund 230,000 Loader with plow wing (replace unit 144) 22- 160011 9335 Equipment revolving fund Single Axle Dump (replace unit 148) 22- 160012 9335 Equipment revolving fund 30,000 Tandem axle dump (replace unit 121) 22- 160013 9335 Equipment revolving fund 30,000 1 -Ton dump truck w /low (replace unit 127) 22- 160014 9335 Equipment revolving fund 1 -Ton roller (replace unit 130) 22- 170006 9335 Equipment revolving fund 35,000 Chipper (replace Unit 142) 22- 170015 9335 Equipment revolving fund 35,000 Loader with Plow Wing (replace Unit 145) 22- 180016 9335 Equipment revolving fund Pickup /44 (Replace Unit 149) 22- 180017 9335 Equipment revolving fund 210,000 1 Ton Dump Truck with Plow (Replace Unit 115) 22- 190101 9335 Equipment revolving fund 210,000 Page 4 Thursday, January 15, 2015 88,300 40,000 40,000 80,000 1,000,000 1,248,300 n/a 20,000 20,000 20,000 20,000 n/a 23,000 23,000 23,000 23,000 43,000 43,000 n/a 65,000 65,000 65,000 65,000 n/a 230,000 230,000 230,000 230,000 n/a 30,000 30,000 30,000 30,000 n/a 35,000 35,000 35,000 35,000 n/a 210,000 210,000 210,000 210,000 n/a 18,000 18,000 18,000 18,000 n/a 24,000 24,000 24,000 24,000 n/a 60,000 60,000 60,000 60,000 n/a 24,000 24,000 24,000 24,000 n/a 259,000 259,000 259,000 259,000 n/a 210,000 210,000 210,000 210,000 n/a 230,000 230,000 230,000 230,000 n/a 60,000 60,000 60,000 60,000 n/a 20,000 20,000 20,000 20,000 n/a 50,000 50,000 50,000 50,000 n/a 259,000 259,000 259,000 259,000 n/a 27,500 27,500 27,500 27,500 n/a 60,000 60,000 60,000 60,000 Page 4 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total 1 Ton Dump Truck with Plow (Replace Unit 116) 22- 190102 nla 60,000 60,000 9335 Equipment revolving fund 60,000 60,000 22 PW: Streets Total 588,000 867,000 70,000 286,500 120,000 1,931,500 31 Parks Ford 150(22) (replace unit 317) 31- 150001 n/a 32,000 9335 Equipment revolving fund 32,000 Toro 580 -D (19) (replace unit 328) 31- 150002 n/a 98,000 9335 Equipment revolving fund 98,000 Kubota 6800 tractor (replace unit 322) 31- 150011 n/a 87,000 9335 Equipment revolving fund 87,000 Toro GM 322D mower (replace unit 335) 31- 150013 n/a 35,000 9335 Equipment revolving fund 35,000 Toro GM -322 mower (replace unit 338) 31- 150049 n/a 35,000 9335 Equipment revolving fund 35,000 Dodge Grand Caravan (replace unit 300) 31- 150052 n/a 25,000 9335 Equipment revolving fund 25,000 Renovation of frame, etc for unit 315 31- 150057 n/a 9335 Equipment revolving fund Trail light poles replacement 31- 150058 nla 9335 Equipment revolving fund Chev pickup (replace unit 303) 31- 160015 n/a 9335 Equipment revolving fund Kawasaki truckster Mule (replace unit 343) 31- 160016 n/a 9335 Equipment revolving fund Chevy 2500 (replace unit 310) 31- 160018 n/a 9335 Equipment revolving fund Chevy (replace unit 320) 31- 160019 n/a 9335 Equipment revolving fund Ford F4501 t 4x4 (replace unit 306) 31- 160020 n/a 9335 Equipment revolving fund Ford /2500 3/4 4x4 (replace unit 307) 31- 160021 n/a 9335 Equipment revolving fund ChevyM4500 1 twith compactor (replace unit 314) 31- 160022 n/a 8335 Equipment revolving fund kawasaki truckster Mule (replace unit 348) 31- 160050 n/a 9335 Equipment revolving fund Toro/GM-322D (replace unit 336) 31- 160051 n/a 9335 Equipment revolving fund Trash compactor w /unit 314 31- 160052 n/a 9335 Equipment revolving fund Bobcat/S250 ckid -steer loader (replace unit 325) 31- 170012 n/a 9335 Equipment revolving fund Toro GM -322 mower (replace unit 337) 31- 170014 n/a 9335 Equipment revolving fund Smithco turf sweeper (replace unit 347) 31- 170018 n/a 9335 Equipment revolving fund Chev 15001/2 t 4x4 (replace unit 305) 31- 170024 n/a 9335 Equipment revolving fund 15,000 15,000 10,000 10,000 25,000 25,000 14,000 14,000 32,000 32,000 50,000 50,000 48,000 48,000 35,000 35,000 35,000 35,000 14,000 14,000 32,000 32,000 25,000 25,000 50,000 50,000 30,000 30,000 25,000 25,000 25,000 25,000 32, 000 32,000 98,000 98,000 87,000 87,000 35,000 35,000 35,000 35,000 25,000 25,000 15,000 15,000 10,000 10,000 25,000 25,000 14,000 14,000 32,000 32,000 50,000 50,000 48,000 48,000 35,000 35,000 35,000 35,000 14,000 14,000 32,000 32,000 25,000 25,000 50,000 50,000 30,000 30,000 25,000 25,000 25,000 25,000 Page 5 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total Chev 2500 314 t 4x4 (replace unit 309) 31- 170043 n/a 32,000 335,000 327,000 32,000 9335 Equipment revolving fund 1,309,000 61 PW: Water 32,000 32,000 GMC 6500 (replace unit 315) 31- 170044 n/a 150,000 2003 Chevy (replace unit 202) 61- 150101 150,000 9335 Equipment revolving fund 150,000 60,000 150,000 Kawasaki truckster Mule (replace unit 346) 31- 170051 n/a 15,000 15,000 9335 Equipment revolving fund Hydraulic Trailer 61- 150102 15,000 70,000 15,000 Chevy /2500 3/4 Ton 4x4 (replace unit 316) 31- 180020 n/a 1115 Utility Fund - Operations 30,000 30,000 9335 Equipment revolving fund 30,000 42 Pickup Truck 30,000 Chevy 2500 3/4 ton pick up (replace unit 350) 31- 180021 n/a 35,000 35,000 9335 Equipment revolving fund 60,000 35,000 35,000 Toro 328D (44) (replace unit 333) 31- 180022 n/a 61- 160100 35,000 35,000 9335 Equipment revolving fund 35,000 35,000 35,000 Toro /328 -D (44) (replace unit 339) 31- 180023 n/a 35,000 35,000 35,000 9335 Equipment revolving fund n/a 35,000 35,000 Morbark M1 5R (replace unit 344) 31- 180024 n/a 35,000 35,000 9335 Equipment revolving fund 60,000 Vehicle and Equipment Replacement (CIP Part 2) 35,000 n/a 35,000 Kawasaki Mule 3000 (replace unit 345) 31- 180025 nla 15,000 1115 Utility Fund - Operations 15,000 9335 Equipment revolving fund 15,000 15,000 Chevy /Cobalt (replace unit 301) 31- 190001 n/a 20,000 20,000 9335 Equipment revolving fund 60,000 1115 Utility Fund - Operations 20,000 20,000 Dodge (replace unit 302) 31- 190002 n/a 60,000 61 PW: Water Total 30,000 30,000 9335 Equipment revolving fund 35,000 60,000 30,000 60,000 30,000 30,000 Ford F -350 (replace unit 318) 31- 190003 n/a 50,000 50,000 9335 Equipment revolving fund SUV (replace unit 220) 62- 150101 n/a 27,000 50,000 50,000 Toro 5900 (replace unit 332) 31- 190004 n/a 1115 Utility Fund - Operations 50,000 50,000 9335 Equipment revolving fund 27,000 50,000 50,000 31 Parks Total 312,000 335,000 327,000 185,000 150,000 1,309,000 61 PW: Water 2003 Chevy (replace unit 202) 61- 150101 n/a 60,000 60,000 1115 Utility Fund- Operations 60,000 60,000 Hydraulic Trailer 61- 150102 n/a 70,000 70,000 1115 Utility Fund - Operations 70,000 70,000 42 Pickup Truck 61- 150103 n/a 60,000 60,000 1115 Utility Fund - Operations 60,000 60,000 Vehicle and Equipment Replacement (CIP Part 2) 61- 160100 n/a 35,000 35,000 1115 Utility Fund - Operations 35,000 35,000 Vehicle and Equipment Replacement (CIP Part 2) 61- 170100 n/a 60,000 60,000 1115 Utility Fund - Operations 60,000 60,000 Vehicle and Equipment Replacement (CIP Part 2) 61- 180100 n/a 30,000 30,000 1115 Utility Fund - Operations 30,000 30,000 Vehicle and Equipment Replacement (CIP Part 2) 61- 190100 n/a 60,000 60,000 1115 Utility Fund - Operations 60,000 60,000 61 PW: Water Total 190,000 35,000 60,000 30,000 60,000 375,000 62 PW: Sanitary Sewer SUV (replace unit 220) 62- 150101 n/a 27,000 27,000 1115 Utility Fund - Operations 27,000 27,000 Page 6 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total Portable Easement Sewer Jetter 62- 150102 n/a 63,000 63,000 1115 Utility Fund - Operations 63,000 63,000 Vehicle and Equipment Replacement (CIP Part 2) 62- 160100 n/a 80,000 80,000 1115 Utility Fund - Operations 80,000 80,000 Vehicle and Equipment Replacement (CIP Part 2) 62- 170100 n/a 250,000 250,000 1115 Utility Fund- Operations 250,000 250,000 Vehicle and Equipment Replacement (CIP Part 2) 62- 180100 n/a 60,000 60,000 1115 Utility Fund - Operations 60,000 60,000 Vehicle and Equipment Replacement (CIP Part 2) 62- 190100 n/a 30,000 30,000 1115 Utility Fund - Operations 30,000 30,000 62 PW: Sanitaiy Sewer Total 90,000 80,000 250,000 60,000 30,000 510,000 65 PW: Water Quality Street Sweeper (mechanical) replacement 65- 140001 n/a 200,000 240,000 440,000 1115 Utility Fund - Operations 200,000 240,000 440,000 Vehicle #371 -4x4 SUV replacement 65- 180007 n/a 25,000 25,000 1115 Utility Fund - Operations 25,000 25,000 65 PW: Water Quality Total 200,000 265,000 465,000 9225 Access Eagan Second core switch 9225 - 150001 nla 45,000 45,000 9225 Access Eagan 45,000 45,000 9225 Access Eagan Total 45,000 45,000 9701 E -TV Editing Suite Computers replacement 9701 - 150001 n/a 42,700 42,700 9701 PEG fees 42,700 42,700 Video server replacement 9701- 150002 n/a 12,900 12,900 9701 PEG fees 12,900 12,900 E -TV Cargo Van 9701 - 180002 n/a 32,500 32,500 9701 PEG fees 32,500 32,500 9701 E -TV Total 55,600 32,500 88,100 GRAND TOTAL 2,173,600 2,483,900 1,659,300 985,700 1,816,500 9,119,000 Page 7 Thursday, January 15, 2015 Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA P. Approve 2015 -2019 General Facilities Renewal and Replacement Capital Improvement Plan and the 2015 budget. Action To Be Considered: 1. Approve the 2015 -2019 General Facilities Renewal & Replacement (R &R) Capital Improvement Plan (CIP) and the 2015 budget within that plan 2. Approve the 2015 transfer of the following funds from the Community Investment Fund to: a. Old Town Hall Restoration project fund - $290,000 b. Cascade Bay Enterprise Fund - $512,000 c. Fire Station 4 Remodel Fund - $780,000 Facts: ➢ The General Facilities Renewal & Replacement Fund was created in 1999 for the purpose of providing resources for renewal and replacement of general facilities, primarily non - enterprise fund infrastructure. Major renewal and replacement items such as roofs, parking lot improvements, and grounds enhancements are cyclical in nature and create budgeting problems when inserted into the annual operating budgets. ➢ The General Facilities R &R CIP incorporates all projects /improvements of this nature and has used a tax levy as well as Enterprise revenues as funding sources. Development of this CIP allows for a more systematic and City -wide approach to timing and coordination of these improvements. ➢ The first year of this CIP (2015) is approved as a budget with the four out years (2016 -2019) being approved only as a general plan. ➢ The 2015 levy allocated to the General Facilities R &R fund is $326,026. Proposed expenditures for 2015 from the General Facilities R &R fund total $387,700. ➢ The fund balance in the General Facilities R &R fund at the end of 2015 is projected to be $570,000. The fund balance at the end of the five -year plan is projected to be $640,000. ➢ The 2015 R &R CIP budget does not include possible improvements that may be a part of the overall City Hall /Police remodel, Central Maintenance Facility remodel and Fire Station consolidation projects. These projects have been deferred to future years to allow for further City Council discussion and consideration. ➢ The Enterprise funds account for $1,180,900 of the proposed 2015 expenditures. ➢ Financing for the Pump House Improvements at Cascade Bay, the Old Town Hall Restoration Project, and Fire Station 4 Remodel were discussed at the December 9 Special City Council Meeting and are proposed based on direction received at that meeting. Attachments: (1) CP -1 CIP Listing — 2015 -2019 R &R Projects City of Eagan, Minnesota 201 5 -2019 RnR 2015 thru 2019 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2015 2016 2017 2018 2019 Total 33 Government Bldgs. City property assessments 33- 140001 n/a 70,000 70,000 70,000 70,000 70,000 350,000 9336 FacilitiesR &R Fund 70,000 70,000 70,000 70,000 70,000 350,000 Comm Dev Work station redesign 33- 150001 1 500 500 9336 Facilities R &R Fund 500 500 CH Install Light for Flag (GB) 33- 150002 1 2,000 2,000 9336 Facilities R &R Fund 2,000 2,000 CMF Water Heater 33- 150003 1 4,500 4,500 9336 Facilities R &R Fund 4,500 4,500 CMF Replace conf room chairs 33- 150004 1 5,400 5,400 9336 Facilities R &R Fund 5,400 5,400 Police HVAC to forensic room (GB) 33- 150005 1 6,500 6,500 9336 Facilities R &R Fund 6,500 6,500 CMF Moonshine Entrance Door Replacement 33- 150006 1 6,500 6,500 9336 Facilities R &R Fund 6,500 6,500 CMF Monument Signs 33- 150007 1 7,000 7,000 9336 Facilities R &R Fund 7,000 7,000 Police EOC chairs (40) 33- 150008 1 8,000 8,000 9336 Facilities R &R Fund 8,000 8,000 CMF Carpet Replace (4 offices) 33- 150009 1 8,000 8,000 9336 Facilities R &R Fund 8,000 8,000 CMF Overhead Door #14 Replace 33- 150010 1 8,500 8,500 9336 Facilities R &R Fund 8,500 8,500 CMF Furnce #3 Replace 33- 150011 1 10,000 10,000 9336 Facilities R &R Fund 10,000 10,000 Police Variable Freq. Drives Replace (GB) 33- 150012 1 12,000 12,000 9336 Facilities R &R Fund 12,000 12,000 CH &PD Repair Brick (GB) 33- 150013 1 14,000 14,000 9336 Facilities R &R Fund 14,000 14,000 Fire Safety Ctr Sound Proofing Mechanical Rm 33- 150014 1 17,500 17,500 9336 Facilities R &R Fund 17,500 17,500 CH Boiler 33- 150017 1 25,000 25,000 9336 Facilities R &R Fund 25,000 25,000 Fire Safety Ctr Irrigation System 33- 150018 1 29,300 29,300 9336 FacilitiesR &R Fund 29,300 29,300 CH RTU #5 Replace (GB) 33- 150019 1 38,000 38,000 9336 Facilities R &R Fund 38,000 38,000 CH &PD Carpet Replace (GB) 33- 150020 1 140,000 140,000 9336 Facilities R &R Fund 140,000 140,000 FS Needs TBD 33- 150021 1 35,000 35,000 Page 1 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total 9336 Facilities R &R Fund 35,000 35,000 CMF Exterior Paint Front Enteriors Doors 33- 150022 2 11,500 11,500 9336 Facilities R &R Fund 11,500 11,500 PD Water Heater (GB) 33- 150023 2 12,000 12,000 9336 Facilities R &R Fund 12,000 12,000 CMF Incandescent Light fixtures parking lot 33- 150024 2 15,000 15,000 9336 Facilities R &R Fund 15,000 15,000 Lighting all location (GB) 33- 150025 2 20,000 20,000 9336 Facilities R &R Fund 20,000 20,000 CMF Lex -Dill Shingled Roofs Replace 33- 150027 2 32,000 32,000 9336 Facilities R &R Fund 32,000 32,000 CH Chamber lighting (GB) 33- 150028 2 33,000 33,000 9336 Facilities R &R Fund 33,000 33,000 FS1,4,5 Stripping on Garage Doors (GB) 33- 150032 n/a 2,500 2,500 9336 Facilities R &R Fund 2,500 2,500 FS5 CoRay Vac Burners Repair #1 (GB) 33- 150034 n/a 2,800 2,800 9336 Facilities R &R Fund 2,800 2,800 FS1,5 Building Lighting Upgrade (GB) 33- 150035 n/a 3,200 3,200 9336 Facilities R &R Fund 3,200 3,200 FS1,5 Blinds replace (GB) 33- 150037 n/a 3,350 3,350 9336 Facilities R &R Fund 3,350 3,350 FS1 Paint (GB) 33- 150038 n/a 4,000 4,000 9336 Facilities R &R Fund 4,000 4,000 FS1 Water Heater (GB) 33- 150040 n/a 4,500 4,500 9336 Facilities R &R Fund 4,500 4,500 FS4 Water Heater Replace (GB) 33- 150041 n/a 4,500 4,500 9336 Facilities R &R Fund 4,500 4,500 FS5 Paint (GB) 33- 150043 n/a 4,500 4,500 9336 Facilities R &R Fund 4,500 4,500 FS1,4,5 Ceiling Fan Replace (GB) 33- 150045 n/a 5,600 5,600 9336 Facilities R &R Fund 5,600 5,600 FS4 Infra -red Heaters Replace (GB) 33- 150049 n/a 7,500 7,500 9336 Facilities R &R Fund 7,500 7,500 FS1 CoRay Vac Burners Repair #1 (GB) 33- 150050 n/a 9,600 9,600 9336 Facilities R &R Fund 9,600 9,600 FS1,5 Caulking Joints Repair (GB) 33- 150051 n/a 10,000 10,000 9336 Facilities R &R Fund 10,000 10,000 FS1,4,5 Brick Repair (GB) 33- 150052 n/a 10,500 10,500 9336 Facilities R &R Fund 10,500 10,500 FS1,4,5 Carpet Replacement (GB) 33- 150053 n/a 15,000 15,000 9336 Facilities R &R Fund 15,000 15,000 FS4 2 RTU Units Replace (GB) 33- 150054 n/a 20,000 20,000 9336 Facilities R &R Fund 20,000 20,000 FS5 HVAC 33- 150055 n/a 20,000 20,000 9336 Facilities R &R Fund 20,000 20,000 Salt Storage AN 1990 roof replacement 33- 160021 n/a 87,000 87,000 9336 Facilities R &R Fund 87,000 87,000 HVAC RTU #3 CH 33- 160034 n/a 0 0 9336 Facilities R &R Fund 0 0 Page 2 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total Water Heater CH -1, FS3 -1, CMF -1 33- 160037 n/a 11,000 11,000 9336 Facilities R &R Fund 11,000 11,000 Furnace CMF -1 33- 160040 n/a 9,000 9,000 9336 Facilities R &R Fund 9,000 9,000 Carpet CH Upper level 33- 160043 n/a 92,000 92,000 9336 Facilities R &R Fund 92,000 92,000 Carpet Police Upper level 33- 160045 n/a 57,000 57,000 9336 Facilities R &R Fund 57,000 57,000 Council chairs 33- 160049 n/a 15,000 15,000 9336 Facilities R &R Fund 15,000 15,000 Water Softener Police -1, CH -1 33- 160051 n/a 5,000 5,000 9336 Facilities R &R Fund 5,000 5,000 Carpet CH (Eagan and lunch Rms) CH 33- 160052 n/a 9,000 9,000 9336 Facilities R &R Fund 9,000 9,000 Fire station 1 remodel 33- 160053 n/a 100,000 100,000 9336 Facilities R &R Fund 100,000 100,000 C 1995 Roof replace (City Hall) 33- 160054 n/a 42,500 42,500 9336 Facilities R &R Fund 42,500 42,500 D 1995 Roof replace Police 33- 160055 n/a 175,000 175,000 9336 Facilities R &R Fund 175,000 175,000 Cold Storage A 1997 roof replacement 33- 170023 n/a 254,600 254,600 9336 Facilities R &R Fund 254,600 254,600 Water Softener FS1 -1 33- 170038 n/a 5,000 5,000 9336 Facilities R &R Fund 5,000 5,000 CMF Furnace #1 Replacement 33- 170039 n/a 9,000 9;000 9336 Facilities R &R Fund 9,000 9,000 HVAC RTU# 8 CH 33- 180001 n/a 40,000 40,000 9336 Facilities R &R Fund 40,000 40,000 Water Softener FS3 -1 33- 180002 n/a 5,000 5,000 9336 Facilities R &R Fund 5,000 5,000 Furnace FS3 33- 180003 n/a 8,000 8,000 9336 Facilities R &R Fund 8,000 8,000 Furnace 1AC #2 CMF 33- 180004 n/a 9,000 9,000 9336 Facilities R &R Fund 9,000 9,000 Fire station 1 roof replace 33- 180006 n/a 54,000 54,000 9336 Facilities R &R Fund 54,000 54,000 -OH -Add Bohn Condensing Unit Network Room 33- 190001 n/a 10,000 10,000 9336 Facilities R &R Fund 10,000 10,000 -Water Softener- FS4 & FS5 33- 190002 n/a 10,000 10,000 9336 Facilities R &R Fund 10,000 10,000 -CH add Bathroom Fan Sensors 33- 190003 n/a 6,000 6,000 9336 FacilitiesR &R Fund 6,000 6,000 Fire Station 4 remodel Bld- 150001 n/a 780,000 780,000 9337 Community Investment Fund 780,000 780,000 Old Town Hall Project Bld- 150002 n/a 290,000 290,000 9337 Community Investment Fund 290,000 290,000 33 Government Bldgs. Total 1,457,700 946,550 338,600 186,000 133,000 3,061,850 Page 3 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total 9221 Civic Arena CA - C roof 1996 replacement 9221 - 150001 1 150,000 150,000 9221 Civic Arena 150,000 150,000 Dehumidifier West Arena 9221- 150002 n/a 55,000 55,000 9221 Civic Arena 55,000 55,000 Cooling Tower West Arena 9221 - 150003 n/a 60,000 60,000 9221 Civic Arena 60,000 60,000 Office Furnaces West Arena 9221- 150004 n/a 10,000 10,000 9221 Civic Arena 10,000 10,000 Concessions Furnaces West Arena 9221 - 150005 n/a 10,000 10,000 9221 Civic Arena 10,000 10,000 Locker Rooms Furnaces West Arena 9221 - 150006 n/a 10,000 10,000 9221 Civic Arena 10,000 10,000 Counter /structure replacement West Arena 9221 - 150007 n/a 15,000 15,000 9221 Civic Arena 15,000 15,000 Fire Alarm Panel West Arena 9221 - 150008 n/a 20,000 20,000 9221 Civic Arena 20,000 20,000 Rubber matting West Arena 9221 - 150009 n/a 30,000 30,000 9221 Civic Arena 30,000 30,000 Mezzanine Flooring West Arena 9221 - 150010 n/a 12,000 12,000 9221 Civic Arena 12,000 12,000 Mezzanine AV Equipment West Arena 9221 - 150011 n/a 6,000 6,000 9221 Civic Arena 6,000 6,000 Scoreboard Large West Arena 9221 - 150012 n/a 10,000 10,000 9221 Civic Arena 10,000 10,000 Scoreboard Small West Arena 9221 - 150013 nla 5,000 5,000 9221 Civic Arena 5,000 5,000 Divider Curtain East Arena 9221 - 150016 nla 20,000 20,000 9221 Civic Arena 20,000 20,000 Resurfacer Batteries West Arena 9221 - 160001 nla 8,500 8,500 9221 Civic Arena 8,500 8,500 Furniture Common Arean West Arena 9221 - 160002 nla 10,000 10,000 9221 Civic Arena 10,000 10,000 East Community Flooring East Arena 9221 - 160003 nla 6,000 6,000 9221 Civic Arena 6,000 6,000 Rental Skates West Arena 9221 - 170001 n/a 5,500 5,500 9221 Civic Arena 5,500 5,500 Equipment Washer West Arena 9221 - 170002 nla 55,000 55,000 9221 Civic Arena 55,000 55,000 TVs system West Arena 9221 - 180001 n/a 10,000 10,000 9221 Civic Arena 10,000 10,000 Dehumidifier East Arena 9221 - 180002 n/a 55,000 55,000 9221 Civic Arena 55,000 55,000 Room Furnace /blower 1- east storage East Arena 9221 - 180003 n/a 14,000 14,000 9221 Civic Arena 14,000 14,000 Room Furnance/blower 2- east storage East Arena 9221 - 180004 n/a 14,000 14,000 9221 Civic Arena 14,000 14,000 Room Furnance /blower- community room East Arena 9221 - 180005 n/a 14,000 14,000 9221 Civic Arena 14,000 14,000 Page 4 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total Room Furnances /blower- boiler room East Arena 9221 - 180006 n/a 14,000 14,000 9221 Civic Arena 14,000 14,000 Scoreboard-large East Arena 9221 - 180007 n/a 15,000 15,000 9221 Civic Arena 15,000 15,000 Scoreboard -small East Arena 9221 - 180008 n/a 8,000 8,000 9221 Civic Arena 8,000 8,000 Rubber matting - east East Arena 9221 - 180009 n/a 30,000 30,000 9221 Civic Arena 30,000 30,000 office equipment -desks West Arena 9221 - 190001 n/a 15,000 15,000 9221 Civic Arena 15,000 15,000 Mezzanine tables West Arena 9221 - 190002 n/a 14,000 14,000 9221 Civic Arena 14,000 14,000 Mezz chairs (old ECC banquet chairs) West Arena 9221 - 190003 n/a 12,000 12,000 9221 Civic Arena 12,000 12,000 9221 Civic Arena Total 393,000 44,500 60,500 174,000 41,000 713,000 9222 Cascade Bay Mini golf pumps- motors (Concessions patio) 9222- n/a 2,000 2,000 9222 Cascade Bay 2,000 2,000 Flooring (changing rooms) 9222 - 150001 n/a 20,000 20,000 9222 Cascade Bay 20,000 20,000 Awning (changing rooms) 9222 - 150002 n/a 6,000 6,000 9222 Cascade Bay 6,000 6,000 Pump House Improvements 9222 - 150003 n/a 762,000 762,000 9222 Cascade Bay 250,000 250,000 9337 Community Investment Fund 512,000 512,000 Money counting machine (admin building) 9222 - 160001 n/a 5,000 5,000 9222 Cascade Bay 5,000 5,000 Perfect Fry #2 (concessions building) 9222 - 170001 n/a 4,150 4,150 9222 Cascade Bay 4,150 4,150 Turbo chef oven (concessions builidng) 9222 - 170002 n/a 7,000 7,000 9222 Cascade Bay 7,000 7,000 Walk in Freezer (concession building) 9222 - 190001 n/a 4,017 4,017 9222 Cascade Bay 4,017 4,017 Walk in Refrigerator (concessions building) 9222 - 190002 n/a 6,993 6,993 9222 Cascade Bay 6,993 6,993 Turnstiles #1 (Admin building) 9222 - 190003 n/a 11,500 11,500 9222 Cascade Bay 11,500 11,500 Turnstiles #2 (Admin building) 9222- 190004 n/a 11,500 11,500 9222 Cascade Bay 11,500 11,500 HVAC system (admin building) 9222 - 190005 n/a 14,000 14,000 9222 Cascade Bay 14,000 14,000 Cbreeze costume (admin building) 9222 - 190006 n/a 6,000 6,000 9222 Cascade Bay 6,000 6,000 Partician replacement (changing rooms) 9222 - 190007 n/a 20,000 20,000 9222 Cascade Bay 20,000 20,000 Water Flume/Wood $ Steel (pool deck) 9222 - 190008 n/a 73,848 73,848 9222 Cascade Bay 73,848 73,848 Water Flume /Install (pool deck) 9222 - 190009 n/a 80,000 80,000 Page 5 Thursday, January 15, 2015 Department Project# Priority 2015 2016 2017 2018 2019 Total 9222 Cascade Bay HVAC Equipment (staff - lifeguard area) 9222 Cascade Bay Gas Hot Water Heater (staff lifeguard area) 9222 Cascade Bay Counter tops- cabinets (staff lifeguard area) 9222 Cascade Bay Boilers #1 (Pumphouse) 9222 Cascade Bay Boilers #2 (Pumphouse) 9222 Cascade Bay Boilers #3 (Pumphouse) 9222 Cascade Bay Boilers #4 (Pumphouse) 9222 Cascade Bay Filters #1 (pumphouse) 9222 Cascade Bay Filters #2 (pumphouse) 9222 Cascade Bay Room heaters 9222 Cascade Bay 9222 Cascade Bay Total GRAND TOTAL Page 6 Thursday, January 15, 2015 80,000 80,000 9222 - 190010 n/a 4,000 4,000 4,000 4,000 9222 - 190011 nla 4,000 4,000 4,000 4,000 9222 - 190012 n/a 20,000 20,000 20,000 20,000 9222 - 190013 n/a 17,500 17,500 17,500 17,500 9222 - 190014 n/a 17,500 17,500 17,500 17,500 9222 - 190015 n/a 17,500 17,500 17,500 17,500 9222 - 190016 nla 17,500 17,500 17,500 17,500 9222 - 190017 n/a 25,000 25,000 25,000 25,000 9222 - 190018 n/a 25,000 25,000 25,000 25,000 9222 - 190019 n/a 3,800 3,800 3,800 3,800 788,000 7,000 11,150 379,658 1,185,808 2,638,700 998,050 410,250 360,000 553,658 4,960,658 Page 6 Thursday, January 15, 2015 Agenda Information Memo January 20, 2015, Eagan City Council Meeting CONSENT AGENDA Q. Approve Modification to the 2015 Fee Schedule Action To Be Considered: To adopt a resolution modifying the Daily Admission Fee for the "Blast" at the Eagan Community from $5 to $4 Facts: ➢ The City Council approved the 2015 Fee Schedule at the December 16, 2014 City Council Meeting. ➢ Subsequent to the approval, a discrepancy was noted with the daily admission fee for the Blast at the Eagan Community Center. Attachments: (1) CQ -1 Resolution adopting the modification to the 2015 Fee Schedule RESOLUTION CITY OF EAGAN APPROVING THE MODIFICATION TO THE 2015 FEE SCHEDULE WHEREAS, various sections of the City Code provide for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user related costs through fees and reimbursement; and NOW THEREFORE, BE IT RESOLVED, that the Blast daily admission fee be modified in the 2015 City Fee Schedule to $4 and shall be effective immediately: Motion by: Seconded by: Those in Favor: Those Against: Date: January 21, 2015 Attest: CERTIFICATION CITY OF EAGAN CITY COUNCIL Its Mayor Its Cleric I, Christina Scipioni, City Cleric of the City of Eagan, Dakota County, Minnesota, do hereby certify that the foregoing resolution was duly passed and adopted by the City Council of the City of Eagan, Dakota County, Minnesota, in a regular meeting thereof assembled this 21st day of January, 2015. Christina Scipioni, City Clerk Agenda Information Memo January 20, 2015 Eagan City Council Meeting CONSENT R. Project 1161, Witham Lift Station — Sanitary Sewer Improvements Action To Be Considered: Approve Project 1161 (Witham Lift Station - Sanitary Sewer Improvements) and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure, Part III (2015 -2019) and authorized the initiation of the public improvement process for the 2015 programmed improvements. The Witham Lift Station, a proposed new sanitary sewer lift station along Dodd Road and north of Diffley Road, and associated force main pipe along Dodd Road, was scheduled for 2015 as part of this CIP. ➢ On November 5, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, December 2, 2014. ➢ An informational neighborhood meeting was held on November 17, 2014, for the public, including adjacent property owners, to discuss the proposed improvements. Of the 10 properties invited to the meeting, only the 2 residents that represent the one property upon which the improvements are proposed to be constructed attended the meeting. ➢ On December 2, after a presentation by City staff, including an update of the proposed design, the City Council opened the Public Hearing, and continued it to January 20, 2015, to allow affected residents to review the revised lift station design. ➢ Property acquisition would be required in order to complete the proposed lift station improvements. The impacted property owner has agreed to the proposed improvements and associated easement acquisition. ➢ All notices have been published in the legal newspaper and letters were sent to all adjacent property owners informing them of the revised design and the additional opportunity to provide input on the proposed improvements. Other than the communication with the aforementioned property owner, no comments have been received. Attachments: (2) CR -1 Proposed Site Layout & Photo CR -2 Proposed Service Area Map Agenda Information Memo January 20, 2015, Eagan City Council Meeting PUBLIC HEARING A. Project 1074, Braun Sunrise Addition Street Improvements Action To Be Considered: Approve Project 1074 (Braun Sunrise Addition — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the street (Braun Court) within the Braun Addition, located north of Wescott Road and east of Pilot Knob Road in central Eagan. ➢ A structural mill and overlay of the street in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015- 2019. ➢ On December 16, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, January 20, 2015. ➢ An informational neighborhood meeting was held with the adjacent property owners to discuss the proposed improvements. Of the 5 properties proposed to be assessed under the improvement, no one attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (1) PHA -1 Feasibility Report City I f Ea F ' II MIt Attached is the feasibility report for the Braun Sunrise Addition Street Revitalization, City Project No. 1074. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. I tic Req, No. 4iL795 Reviewed By: 04partment of Public Works Date: Reviewed By: FinanAS/7ID-Te—p—artment Date: Introduction/History ................................................................. ......................... ......... 2 Scope.~.,.~~_,,...~.,.~,,~^~,,^,,,,~,,,~,,^^.,,,^,.~,.,,,,,~...^,~~,,',,^,,,^~,,,^,^^.,,,^,,.,,~,,,~3 StreetPavement Evaluation ........................................................................................ ~3 ProjectSchedule ...................................... ....~~...~,~~^^~,,,,^~~,^,,,~~~.~,,^,,,^~,~,~,~~^'.9 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix [ Figures - I Location Map - 2 Street inlprovennent/AsSeuSrOentArea KWop - 3 Typical Section —Mill &<]Ver(ay Background Project Name Braun Sunrise Addition Project # 1074 Street Area 1573 Sq. Yd. Street Length 410 Feet Streets Included Braun Court Constructed 1988 Overlayed - Crack Sealed Seal Coated 1999, 2004 Absolute Location SW Y4 of Section 15, Township 27, Range 23 Relative Location North of Wescott Road East of Pilot Knob Road Project Details • Roadway resurfacing (edge mill & PCI Rating 60/100 Recommended --- Overlay 1-1/2" overlay) • Replacement of damaged curb & Improvement $ 7,400 Curb Removal - -- 13% gutter Scope o Adjust me nt/Replacement of: $ 7,625 (23%) $ 25,475 (7710) o Sanitary/Storm sewer o Utility castings o Watergate valves Residential Lots 5 o Street signage • Fire hydrant improvements Cost Estimate/ Revenue Braun Sunrise Addition 1 Property City Mill & Overlay w/ Signage $24,700 $7,625 $17,075 Repair Existing Concrete Curb & Gutter $ 7,400 - $ 7,400 Fire Hydrant Improvements $ 1,000 -------- - -- - $ 1,000 Total $33,100 $ 7,625 (23%) $ 25,475 (7710) Braun Sunrise Addition 1 January 20, 2015 Neighborhood Street Revitalization �Braun SunriseAddition Introduction/ Histor Pavement Management ® As a part of Eagan's Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. In 1989, a Pavement Management System (PMS) was developed that allowed the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. A Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information.. The 410 feet of residential street in the Braun Sunrise Addition in central Eagan has been identified for 2015 street revitalization improvements. Figure 1, located in Appendix C, illustrates the project location. The street was originally constructed in 1988. Based on the data and engineering strategies available at this time, the City's current PMP incorporates local and ongoing maintenance strategies with seal coating occurring as needed (at 5 to 7 years., again at 12 to 14 years) with a bituminous overlay at approximately 20+ years. Overlaying the road located within the project area, which is currently in the 27 year time frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street. Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the street was seal coated in 1999 and 2004. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay. The Public Works crews, as part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Review - The Public Works Department has also inspected the utility infrastructure (sanitary sewer, water main, and storm sewer pipes and other structures) in the Braun Sunrise Addition 2 project area and determined the underground systems are generally in good working order and that no major repairs are necessary. The fire hydrants in this area do not have "storz nozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way and easements such as street lights, utility boxes, and above ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this project, if needed, cqpe This project will provide resurfacing (edge mill and overlay) for approximately 410 feet of roadway. Figure 2 in Appendix C, illustrates the project limits. included in this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. Area to Be Included Properties included in the project lie within the SW Y4, Section 15, lying North of Wescott Road, East of Pilot Knob Road, in Township 27, Range 23, in the City of Eagan, Dakota County, Minnesota. _`_Street Pavement Evaluation The City of Eagan's Pavement Management System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PCI) ranks the surface condition for each street. The general categories that define PCI rankings are as follows: PCI Recommended Improvement 56-100 Routine Maintenance/Crack Seal/Seal Coat 36-55 Patch/Repair and/or Overlay 0-35 Reconstruct/ Reclaim .. . ................. . The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 60, which falls in the "Patch/Repair and/or Overlay" category, as mentioned above. Braun Sunrise Addition 3 The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation, Proposed. Ire Provements Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled, It is estimated that approximately 13% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment/Replacement — Sanitary/storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant Improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter-turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross- threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Signage - Traffic and street identification signage within the project limits has reached the end of its useful life expectancy and is in need of replacement. Signs have been reviewed for compliance with the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD). Those that are required by the MnMUTCD will be replaced to improve safety and night time visibility, and those that are not will be permanently removed. Street Lights — The street lights in the project area (maintained by Dakota Electric Association) are in good condition and provide adequate coverage. No modifications to the existing street lights are proposed. Complete Streets — "Complete Streets" is a transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation.. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. Braun Sunrise Addition 5 In 2010, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The street in this neighborhood was reviewed to determine if additional Complete Streets opportunities are available and /or feasible. The street is relatively narrow at 28 feet wide, has low traffic volumes, and limited access points. Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. Easement ��rm�ts All work will be in the public right -of -way. No additional easements are anticipated. It is anticipated that no permits will be required for the resurfacing project. '-�->Feasibilitv and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity of the pavement section, create a safer driving surface, and increase rideabllity. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend the life expectancy of numerous other streets throughout the City and the region. This project is in accordance with the Five Year Capital improvement Plan (2015 — 2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project be constructed as proposed in this report in combination with other similar projects in the area. Braun Sunrise Addition 6 Cost Estimate Detailed cost estimates are located in Appendix A^ The estimates are based nnanticipated 2015 construction cods and include a 596contingency and indirect cost of3O% which include legal, administration, engineering, and bond interest. A summary of the costs iSau.foHlovxs: Braun Sunrise Addition • Mill & Overlay ........................................... ........................... $ %4,7OO • Repair Existing Concrete CUdo& Gutter...................... $ 7/400 • Fire Hydrant Improvements ........... ... .... .......... .................. L-Lo 00 Total ^—'^—^^~'~'`'^^'^'~~^''^—^^^^^~^^^^^^'^^^' $33»100 Assessments Assessments are proposed to be levied against the benefitedproperties for the total improvement with costs allocated iD accordance with the City ofEa8an's Special Assessment Policy for amill and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. Assessment Ratio Property City Mill & Overlay _Low-Density Residential (R-1,2,3) 50% S(% Repair Existing Concrete Curb & Gutter - 10096 Fire Hydrant Improvements 100% Residential Lots — All residential lots /5 single family homes) 8s shown VnFigure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that SOY6of the mill and oVer|3yco5tS are assessable for local residential streets, based on a standard 3Z-foOt width. The estimated cost per residential unit, based no the City's Assessment Policy, is $l,525/ lot and iS calculated mxfollows: &Hik!& Overlay - Residential Properties o 507 Residential Frontage/ 82O' Total Frontage= 61.8% o $24,700(Mill &0verlay Costs) x 50% x 61.8% = $7,632 (Total R-1 Assessment) Braun Sunrise Addition The remaining frontage within the project area (313' or 38.2%) is either side or rear yard frontage and considered non- assessable under the City's Assessment Policy. qAssessrxtent Financing Options The property owner Will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their -property tax statement. If the assessment is included with the property tax statement, the assessment and interest will be spread over five years for residential owners. In 2014, the interest rate was set at 4%. The 2015 rate is not yet available, however, it is expected to be comparable and based on City policy will be determined by the City Council in the spring. The following payment schedule is an example of a residential lot assessment of $1,525 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal / Year Interest/ Year i Cost I Year ... . ............................. .... 1st Year 1 $305 i $71 376 . . . .......... — . . . . . .......... Year 1$305 1$1.2 $317 Bonds may be issued to finance the improvements. ( revenue Source A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $24,475 (76% of total street costs). The Combined Utility Fund will finance the estimated $1,000 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate, Braun Sunrise Addition 8 Project Cost Property Assessment City Contribution Mill and Overlay (including Signage) $24,700 $7,625 . . ........ $17,075 Repair Existing Curb & Gutter $ 7,400 $ 7,400 . . .. Fire Hydrant Improvements ..... ..... . ..... $ 1,000 $ 1,000 Totals J $ 33,100 $7,67-5 $25,475 The Major Street Fund will finance the estimated street related project deficit of $24,475 (76% of total street costs). The Combined Utility Fund will finance the estimated $1,000 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification program anticipates a one-time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate, Braun Sunrise Addition 8 e;>Proiect Schedule Present Feasibility Report 1n City Council/ Public Hearing ................................................... --- ............... ............... ..... January 2O.ZOl5 BidDate ................................................................................... .................... March Z6,2O2S AwardCnntract. ....... ......... ......................................................................... -April 7'2Ql5 StartConstruction .............................................................................................. May 1,2Q15 Project Completion .... ... ...... ........... ............. ............................................. August, 2O15 FinalCost Repor ~................--.—,..................~..—......... September, 2015 Braun Sunrise Addition Appendix A Preliminary Cost Estimate City Project 1074 Braun Sunrise Addition Item No. Item Unit Unit Price Est Estimated Estimated Cost -� Mobilization LS City GosC Part I - Bituminous Street Overlay Item No. Item - -_ Unit Unit Price Est Clay Estimated Cost 2021.501 Mobilization LS $ 4,000,00 1 $ 4,000.00 2104.505 Remove Bituminous Pavement SY $ 10.00 20 $ 200.00 2232:501 Mill Bituminous Pavement (1- 1/4" depth, 6" Width) SY $ 1.50 675 $ 1,012.50 2357.502 Bituminous Material for Tack Coat GAL $ 3.00 95 $ 285.00 2360.501 SP WEA340B Wearing Course Mixture (Overlay) TON $ 60.00 145 $ 8,700,00 2360.501 SP WEA340B Wearing Course Mixture (Patch) TON $ 130.00 4 $ 520.00 2504.602 Adjust Gate Valve Box EA $ 175.00 1 $ 175.00 2506.602 Adjust Frame and Ring Casting (Manhole) EA $ 450.00 2 $ 900.00 2561601 Traffic Control LS $ 21000,00 1 $ 2,000:00 SP -1 Signage Remove and Replace LS $ 340.00 1 $ 340.00 Subtotal $ 18,132.50 .5% Contingency $ 906.63 Subtotal $ 19,039.13 30% Indirect Costs $ 51711.74 Part I - Bituminous Street Overlay $ 24,750.86 Part ti - Repair Existing Curb & Gutter Item No. Item - -_ Unit Unit Price Est Clay Estimated Cost Part ti - Repair Existing Curb & Gutter 2104.501 Remove Concrete Curb and Gutter LF $ 7.50 130 $ 975.00 2504.602 irrigation Repair EA $ 200.00 2 $ 400.00 2506,602 Adjust Frame & Ring Casting (CB) HDPE Rings EA $ 400.00 2 $ 800.00 2506.602 Repair / Grout CB or MH Invert/ Doghouses EA $ 500.00 1 $ 500.00 253.1,501 Concrete Curb and Gutter, D412 LF $ 15.00 130 $ 1,950.00 2540,602 Repair Underground Electric Fence EA $ 100.00 2 $ 200.00 2540.602 Repair Landscaping EA $ 350.00 1 $ 350.00 2572.503 Application of Water for Turf Establishment GAL $ 0.10 1000 $ 100.00 2575.551 Select Topsoil/ Grade 1 Compost Mix CY $ 50.00 2 $ 100x00 2575.609 Seeding (MnDOT 270 w/Type 5 Hydromulch)) SY* $ 1.25 20 $ 25.00 Subtotal 5% Contingency Subtotal 30% Indirect Costs Part II - Repair Existing Curb & Gutter Braun Sunrise Addition 10 $ 5,400.00 $ 270,00 $ 5,670.00 $ 1,701.00 $ 7,371:00 Part III - Fire Hydrant Improvements 2504,602 Nozzle Improvement (Type 100) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Fire Hydrant Improvements Part:l - Bituminous Street Overlay Part 11 - Repair Existing Curb & Gutter Part III - Fire Hydrant Improvements Project 1164 Total Cost Braun Sunrise Addition 11 EA $750.00 1 $ 750.00 $ 750.00 $ 37.50 $ 787.50 $ 236.25 $ 1,023.75 $ 24,750.86 $ 7,371.00 $ 1,023.75 $ 33,145.61 Est IsIlmaled Item No. Item Unit I Unit Price I - - Cost Cost Part III - Fire Hydrant Improvements 2504,602 Nozzle Improvement (Type 100) Subtotal 5% Contingency Subtotal 30% Indirect Costs Part III - Fire Hydrant Improvements Part:l - Bituminous Street Overlay Part 11 - Repair Existing Curb & Gutter Part III - Fire Hydrant Improvements Project 1164 Total Cost Braun Sunrise Addition 11 EA $750.00 1 $ 750.00 $ 750.00 $ 37.50 $ 787.50 $ 236.25 $ 1,023.75 $ 24,750.86 $ 7,371.00 $ 1,023.75 $ 33,145.61 Appendix Preliminary Assessment Roll City Project 1074 Braun Sunrise Addition Braun Court R-1 Residential P. 1. N. Lot Equivalent Unit Assessment Total 1380 Braun Ct 10-15101-01-010 1 $ 1,525 1,525 1.390 Braun Ct 10-15101-01-020 1 $ 1,525 $ 1,525 1375 Braun Ct 10-32025-01-030 1 $ 1,525 1,525 1385 Braun Ct )-32025-01-040 1 $ 1,525 $ 1,525 1395 Braun Ct 10- 32025 -01 -050 1 $ 1,525 $ 1,525 I�M-,,?,, ' -- Residential Frontage 507 61.8% Non-Assessable Frontage 313 38.2% Total Frontage 820 100.0% MEMEM�� Braun Sunrise City Of Eap Street Revitalization - Project 1 074 Fig. 1 Engineering Department Location 'Map Date: 10-22-2014 401. Braun Sunrise Fig. 2 City of Eap Street Revitalization - Project 1074 Agenda Information Memo January 20, 2015, Eagan City Council Meeting PUBLIC HEARING B. Project 1158, Cedar Grove 8th Addition Street Improvements Action To Be Considered: Approve Project 1158 (Cedar Grove 8th Addition — Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Facts: ➢ On June 3, 2014, the City Council directed staff to prepare a feasibility report considering the rehabilitation of the streets within the Cedar Grove 8th Addition, located north of Deerwood Drive and east of Blackhawk Road in central Eagan. ➢ A structural mill and overlay of the streets in this neighborhood is programmed for 2015 in the City of Eagan's 5 -Year Capital Improvement Program (CIP), 2015- 2019. ➢ On December 16, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was scheduled for Tuesday, January 20, 2015. ➢ An informational neighborhood meeting was held with the adjacent property owners to discuss the proposed improvements. Of the 133 properties proposed to be assessed under the improvement, 4 people representing four single family homes attended the meeting. ➢ All notices have been published in the legal newspaper and sent to all affected property owners informing them of this public hearing. Attachments: (2) PHB -1 Feasibility Report PHB -2 Neighborhood Meeting Minutes Cedar Grove 8`" Addition Neighborhood Street Revitalization City Project No. 1158 Informational Meeting — 5:30 P.M. Monday, Jan. 12, 2015 Conference Rooms 1A &B Attendance Aaron Nelson, Assistant City Engineer, 4 residents representing 4 single family homes were in attendance (see attached sign -in sheet). Presentation of Project Details Nelson welcomed the residents and presented project information, including details such as construction, costs, schedule and assessments. A short ETV video on the street improvement process was also shown. Questions/ Comments 1. Why are the improvements being performed now? The streets appear to be in relatively good condition. The condition of the streets are currently at the point that if improvements are not made at this time, the asphalt will deteriorate at a much quicker rate and will likely require more substantial and expensive improvements in the near future. 2. Will the road be open during construction? Will access be maintained to driveways? All roads will be open to traffic during construction. We do not anticipate any road closures during the work, however, some phases will require short term lane closures and the contractor will use traffic control devices or flagmen to help direct traffic. Access to driveways should be maintained throughout construction. If curb needs to be replaced at a driveway, residents can park in front of their homes while the concrete cures. 3. How much damage to the concrete curb and gutter warrants repairs? It is common for concrete to crack. If the crack is tight and the curb is still functional, the curb will likely remain in place. If the crack is separated, heaved, or offset, or large chunks are missing that make the gutter not function properly, then the curb will likely be repaired. 4. How are assessments calculated? With residential properties, the city shares the cost of all work performed between the curbs 50/50 with the adjacent property owners. Any work in the curbs and boulevard, and the fire hydrant improvements, is paid 100% by the city. The property owner's portion is split evenly among all lots in the neighborhood. S. How and when will the final assessment amounts be determined? A letter will be mailed to all properties this fall after construction is complete. The letter will include the final assessment amounts associated with each property. It will also invite property owners to another public hearing that specifically addresses the final costs. At the close of this meeting and the City Council's corresponding approval of the final assessment costs, there is a 30 day window in which payments can be made without interest. Payment during this 30 -day period should be made at city hall. After the 30 -day period, any remaining portion of the assessment will be forwarded to Dakota County for collection as part of the property taxes. 3.5% to 5% interest is anticipated to be charged annually until paid in full. The 2014 interest rate was 4 %, and the 2015 rate will be determined early 2015. 6. How long will the construction last? The 2015 project will likely be split into 2 separate contracts, each with 8 to 9 project areas. The contractor will have flexibility to determine how they phase each area, but construction is anticipated to begin in the first area early May (weather dependent). The size and scope of the improvements in this neighborhood will likely result in approximately a 3 to 4 week construction timeframe. The City will mail more detailed construction specific information as construction nears. 7. Why is the trail on a street outside the project area being overlayed as part of this project? The trail has been identified for an overlay in 2015. We like to add the trail overlays to a street project when they occur in the area to reduce mobilization costs and improve bid prices with economies of scale. The city pays 100% of the trail overlay costs. 8. Is there any water main or sanitary sewer improvements proposed? Both the water main and sanitary sewer pipes have been reviewed and found to be in order, and no improvements are proposed. However, minor repairs and adjustments will be performed to the manholes as needed. Fire hydrants will be retrofitted with quick connect storz nozzels. 9. Will the neighborhood be seal coated after construction is complete? Neighborhood streets are typically seal coated about 3 years after an overlay. 10. What happens with assessments if a home is sold? A pending assessment will be placed on each property after the Public Improvement Hearing is held. The assessment will not be certified until after the assessment hearing is held this fall. After certification, any remaining assessment needs to be paid in full at the time of sale. 11. Will cracks appear through the new asphalt? Since the majority of the asphalt is being left in place, it is expected that some of the cracks will reflect through the new asphalt, however the structural integrity of the street will remain. Any cracks will be addressed with routine maintenance and filled as necessary. 12. Will the city install additional street lights if requested by the neighborhood? The neighborhood currently has some street lights. If the neighborhood requests additional street lights, they can petition for the improvements. Staff will contact Dakota Electric and develop a cost estimate, and any associated costs would be paid by the neighborhood. The meeting adjourned at 6:20 p.m. Afthh- City o(EaVan Street Cedar Grove 8th Addition Revitalization City Project 1158 Informational Monday, 0 1 Conference Room ADDRESS =,( -(L 3 �r '� 3' a•^�!'c7 I � � 1. � J(_ � � l�r.�4� -%= f ice' ix'_- 0 6. 7. 6. 9. 10. 11. 12. 13. 14. 16. 16. WA PHONE `f '-� Z 7 1 - 5-- NAME �: fJ',vi /GL`C � � �Grl' f. f' r•` -r :rG..l Informational Monday, 0 1 Conference Room ADDRESS =,( -(L 3 �r '� 3' a•^�!'c7 I � � 1. � J(_ � � l�r.�4� -%= f ice' ix'_- 0 6. 7. 6. 9. 10. 11. 12. 13. 14. 16. 16. WA PHONE `f '-� Z 7 1 - 5-- s F T L°a a xy 1 I an WOW { r � low IN PACE 11 04 Rump E � City of Eap mo To: Honorable Mayor and City Council From: Aaron Nelson, Assistant City Engineer Date: January 20, 2015 Re: Cedar Grove 8th Addition Street Revitalization City Project No.: 1158 Attached is the feasibility report for the Cedar Grove 8th Addition Street Revitalization, City Project No. 1158. The report presents and discusses the proposed improvements and includes a cost estimate, preliminary assessment roll and schedule. We would be pleased to meet with the City Council at your convenience to review and discuss the contents of this report. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 23�•� 64partment of Public Works I X00 VOT ff* I 9Z Finan epartment Date: If// Y// ---> Date: ExecutiveSummary ..................................... ....... ............................................ .......... l Scope................................................................ ,.,,,'~,~,~.^,^.,',,.,~.,.,^..,`_,,.,,,,',,,^3 Easements/Permits ...................................................................................................... 6 CostEstimate ......~.......~,~.~~...^....~,~.....~~~,~.......~~'^..~^^`^~^~~^'^~^`^`~^~^^^~'^7 LIST OFAPPENDICES Appendix Preliminary Cost Estimate Appendix Preliminary Assessment Roll Appendix Figures - 1 Location Map ' Z Street |nl prove nnenr/AssSSSnAentArea Map ' 3 Typical Section — Mill Q'Overlay Executive Summary Emmons mt. Project Name Cedar Grove 8th Add . . . ... . ........ . .. . Project # ............ . .. 1158 Street Area 301,992 Sq. Yds. Street Length 8,552 Feet Overlay Riverton Ave. • Adjustment /Replacement of: 1970 Fire Hydrant Improvements $ 67,900 Palisade Way Constructed 1972 (Palisade Point) Curb Removal Palisade Pt. Scope • Utility castings 1984 (Riverton Circle) Riverton Cir. 1985 (part of Riverton Ave,) Reconstructed 1994 133 Cochrane Ave. Streets Included Sartell Ave. • Trail Overlay Blackhawk Cir, Crack Sealed - Davenport Ave. Davenport Cir, Seal Coated 1988, 2008 Monticello Ave, 2011 (Galway Lane) Absolute Location NEY4of Section 20 Relative Location North of Deerwood Drive Township 27, Range 23 East of Blackhawk Road Project Detaiis • Roadway resurfacing (edge mill & 1-1/2" PCI Rating 50/100 overlay) $179,015 Repair Existing Concrete Curb & Gutter $159,500 Recommended Overlay • Replacement of damaged curb & gutter • Adjustment /Replacement of: Improvement Fire Hydrant Improvements $ 67,900 - $ 67,900 o Sanitary/Storm sewer Curb Removal 11% Scope • Utility castings • Watergate valves • Street signage Residential Lots 133 • Fire hydrant improvements • Trail Overlay Cost Estimate/ Revenue Cedar Grove 8th Addition 1 Property City Mill & Overlay w/ Signage $357,900 — ..._.__.__$ 178,885 $179,015 Repair Existing Concrete Curb & Gutter $159,500 - $159,500 & Trail Overlay Fire Hydrant Improvements $ 67,900 - $ 67,900 Total $585,300 . . ........ . $ 178,885 (31%) .......... $ 406,415 (69%) Cedar Grove 8th Addition 1 January 20, 2015 Neighborhood Street Revitalization Cedar Grove �8 1h Addition IntroductioniL History Pavement Management ~Aaapart ofEagmn'u Pavement Management Program (PMP), the City evaluates streets within the community throughout their life cycle and implements appropriate maintenance strategies. (D190g,8 Pavement Management System /PMS\ was developed that oUnvved the City to evaluate the condition of the existing pavement surface for all the streets on a routine basis and schedule timely maintenance. 4 Five Year Capital Improvement Program (CIP) for street rehabilitation is developed from this information, The 8,552 feet of residential streets in the Cedar Grove 8th Addition in central Eagan has been identified for 2O15stneet[evtalizet|onimprovements, Rgure1, located iO Appendix {, illustrates the project |ocatioD. Most of the streets were originally c0notructedinl97CLaOd some were iD1972,19O4, and 1985. /\n overlay was performed in1994. Based on the data and engineering strategies available at this time, the City's currentpMP incorporates local and ongoing maintenance strategies Vith.sea| coating occurring as needed (at Sto7 years, again atI2to14 years) with a bituminous overlay at approximately 20+ years, Overlaying the roads located within the project ar8a,vvhichareCVrraOt|yinthe21yeartirne frame, will prevent further decay of the pavement surface, thus protecting and extending the structural life of the street, Timely maintenance work, such as bituminous patching, crack sealing and seal coating have occurred at appropriate intervals during the life of the pavement in the area. The City of Eagan's maintenance records indicate that the streets were seal coated in 1988 and 2008 and one street in2OI1. The Public Works maintenance program typically includes extensive patching and crack sealing during the summer prior to the overlay, The Public Works crews, aS part of the Preparatory Pavement Management Plan, removed and replaced deteriorated pavement areas and placed leveling and maintenance overlays on portions of the streets under consideration, where Cedar Grove 8 th Addition necessary. These repairs alone will not substantially extend the life expectancy of the street section if not combined with the bituminous overlay proposed with this project. Infrastructure Revexv -ThePubUcVVorksDepmfmenthasmlsoinspectedtheuUlity infrastructure (sanitary sewer, water main, and storm sewer pipes mndutherstructures)inthe project area and determined the underground syntennoare generally in good working order and that no major repairsarenecessary. The fire hydrants iU this area do not have "stoonozzles" and will be modified as necessary to update them to current standards. To provide a comprehensive review of the project area, the condition and coverage of other infrastructure items maintained by the City and other public agencies within the public right-of- way andeasennentssuchesstnsatlights,uti|bxboxes,andmbOve ground storm water ponds/access, and pedestrian features were evaluated. The rehabilitation of City-maintained items is included in this -project, if needed. Scope This project will provide resurfacing (edge mill and overlay) for approximately 8.552 feet of roadway. Figure 2]n Appendix C, illustrates theproject limits. Included |n this project are the following improvements; replacement of damaged curb and gutter, adjustments and/or replacement to sanitary/storm sewer utility castings, water gate valves, fire hydrant improvements, and replacement of street signage. I ;_:�>Area to Be Included Properties included bntheprobct lie Within the NE}4, Section 2O. lying North ofQee[wood Dr' East 0fB|8ckhavvk Road, in Township Z7, Range 23,iD the City of Eagan, Dakota Minnesota. (�i>Street Pavement Evaluation The City of Eagan's Pavement �anagement System allows the City to evaluate the condition of the existing street surface to help schedule timely maintenance and improvements. The Pavement Condition Index (PC|) ranks the surface condition for each street. The general categories that define PC| rankings are as follows: Cedar Grove um Addition PCI -- Recommended improvement 56-100 Routine Maintenance /Crack Seal /Seal Coat 36-55 Patch /Repair and /or Overlay 0-35 Reconstruct/ Reclaim The 2014 PCI rankings for the street segments have a weighted average pavement condition rating of 50, which falls in the "Patch /Repair and /or Overlay„ category, as mentioned above. The street pavement has reached an age where, based on the City's past experience, the integrity of the pavement can rapidly decline if no improvements are performed. Therefore, the 2015 construction season is the optimal time to construct the bituminous overlay on this street. Any delay of the project may reduce the structural benefit to the street sections and require more substantial rehabilitation. Pro osed Improvements Pavement w The proposed street improvements shown in Figure 3. The existing street section for this roadway consists of 3" bituminous pavement supported by 6" gravel base. The existing bituminous surface will be milled adjacent to the existing curb and gutter (6' -8' wide) to accommodate a IY -inch bituminous overlay. The overlay, combined with the existing street section, will provide a street section consistent with current City standards for residential streets, The combination of patching and overlay will not eliminate cracking due to the temperature extremes experienced in Minnesota. Bituminous overlays will show some continued frost movements and reflective cracking consistent with the underlying pavement. Routine maintenance will still need to continue under the City's Pavement Management Program. Concrete curb & gutter - Damaged curb & gutter will be replaced if severely cracked, spalled, or settled. It is estimated that approximately 11% of the existing concrete curb and gutter will have to be replaced. Boulevard turf will be removed and replaced with seed. While the contractor who performs the work is responsible for its establishment (45 days for seed), adjacent Cedar trove 81" Addition 4 property owners are encouraged to consistently water the new turf, where possible, to help ensure its growth. Utility Adjustment /Replacement — Sanitary /storm sewer manholes, catch basins, and gate valves will be adjusted, repaired, or replaced based on the condition of castings and Supporting structures. Such repairs to the storm sewer, sanitary sewer, and water main infrastructures ensure quick and easy access by the City for maintenance and other purposes. Fire Hydrant improvements — Beginning in 2014, all new hydrants installed in the city were required to include "Storz" technology. Storz nozzles make it easy for firefighters to connect to hydrants with a quick quarter -turn connection, which will allow firefighters to save time connecting to a hydrant. They also eliminate the need for additional adapters, cross - threading, hose connection problems, and multiple thread specifications that may be found throughout the system. All existing city owned and city maintained (public) hydrants will be updated with the same technology as part of annual street revitalization projects. Newer hydrants can be retrofitted with a coupler or new hydrant head to accommodate the storz nozzle. Older style hydrants will need to be completely replaced. Sidewalk /Path & Pedestrian Ramps — Revisions to the Americans with Disabilities Act (ADA) requires jurisdictional agencies to provide detectable warnings at all existing pedestrian ramps of sidewalks and paths with public streets that _v are improved, including street surface improvements. The most common method of providing this detectable warning is through the installation of truncated domes a minimum of two feet in length across the width of all pedestrian ramps. This project provides for the installation of truncated dome pedestrian ramps along the existing trail wherever they currently Cedar Grove 8t" Addition 5 do not exist. In addition, the trail along the north side of Riverton Avenue and at the end of Palisade Way will receive a1'1/2" bituminous overlay. Signage -TrafficandutreetidenUficatonsignagevvith|nthep 'eot limits has reached the end of its useful life expectancy and \uiD need ofreplacement. Signs have been reviewed for compliance with the Minnesota Manual un Uniform Traffic Control Devices (K4nMUTCD). Those that are required by the MnMVTCDwill be replaced to improve safety 'and night time visibility, and those that are not will be permanently removed, Street Lights — Thgstreethghtsiqthep 'ect area (maintained by Dakota Electric Association) are |n good condition and provide adequate coverage. No modifications to the existing street lights are proposed, Complete Streets— "Complete Streets" isa transportation and design approach that plans, designs, operates, and maintains streets in a means to enable safe, convenient and comfortable travel and access for users ofall ages and abilities regardless of their mode nftransportation. Complete Streets allow for safe travel by those walking, bicycling, driving automobiles, riding public transportation, or delivering goods. |nZ0lO, the State of Minnesota adopted a Complete Streets policy, which encourages, but does not require local governments to adopt this policy. The MN Department of Transportation has published a Complete Streets Guidelines for Local Agencies Resource Guide (Feb. 2013). The streets in this neighborhood were reviewed to determine if additional Complete 5tnagtS opportunities are available and/or feasible. The streets are relatively narrow at3Z feet wide, has low traffic volumes, limited access points, and a trail is available on the east side of Blackhawk Road (adjacent to this neighborhood) to connect pedestrians to the City and regional trail system. Pedestrian curb ramps iD the project areaatth8iHte[3eCtiD85idevva|ksvW||be replaced if necessary to meet current ADA design standards, Given the existing and proposed elements available for all users, the streets in this neighborhood meet the intent of the complete streets guidelines. All work will beiD the public y. ND additional easements are anticipated, |t|S anticipated that no permits will be required for the resurfacing project. Cedar Grove 8 m Addition I �-trl\-FeasibilitV and Recommendations The mill and overlay project is necessary to maintain and enhance the structural integrity ofthe pavement section, create a safer driving surface, and increase rideability. It is cost effective in that the proposed improvement (resurfacing) is considerably less expensive than complete reconstruction of this street. The mill and overlay is feasible in that this type of improvement has been used successfully to extend tile life expectancy of numerous otherstreets throughout the City and the region. This project isin accordance with the Five Year Capital Improvement Plan (2015-2019) for the City of Eagan and the schedule as outlined in the Pavement Management Program. It is recommended that the project beCoq5tructeda3pnJp0sedhnthisreporthncombiDaUonvvith other similar projects inthe area. <��Cost Estimate Detailed cost estimates are located |nAppendix A. The estimates are based onanticipated 2015 construction costs and include a 5% contingency and indirect cost of 30%, which include legal, administration, engineering, and bond interest. A summary of the costs isasfollows: Cedar Grove 8m Addition Mill& Overlay ........................ ............................ ........ ......... $ Repair Existing Concrete Curb & Gutter and Trail Overlay .... $159,500 ';�>Assessments Assessments are proposed tn\elevied against the benefited properties for tile total improvement with costs allocated inaccordance with the City ofEagan'sSpecial Assessment Policy for a nlU| and overlay improvement for residential streets. All assessments will be revised based on final costs. A preliminary assessment roll is included in Appendix B. City Special Assessment Policy Assessment Ratio Property City Mill & Overlay _LoVv_Density Residential (Rr1,2,3) 50y6 50y6 Repair Existing Concrete Curb & Gutter and Trail Overlay - 100y6 Fire Hydrant Improvements ' 100Y6 Cedar Grove om Addition Residential Lots — All residential lots (133 single family homes) as shown on Figure 2, having driveway access on to the street to be improved are proposed to be assessed. The City's Assessment Policy states that 50% of the mill and overlay costs are assessable for local residential streets, based on standard 3Z-fuot width. The estimated cost per residential unit, based on the City's Assessment Policy, is $1,345/ lot and is calculated as follows: o 17,1O4' Residential Frontage /17,lO4' Total Frontage =l00% o $3S7'9O0 (Mill & Overlay Costs) x5O%xlOO96=$17Q,95O (Total R-1Assessment) * $178,950 / 133 lots = $1,345.49, rounded to $1,345 1 single-family lot <;�>Assessment Financing_ Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. |f the assessment b included with the property tax statement, the assessment and interest will be spread over five years for residential owners. |DZQ14/ the interest rate was set o1496. The 20l5 rate is not yet available, however, itis expected tobe comparable and based nn City policy will be determined hy the City Council |D the spring, The following payment schedule i6anexample ofaresidential lot assessment of $1,345 with an estimated 4% interest for the assessed amounts, and assumes 14 months interest for the first year: Principal/ Year fxY�ar ! , �269 - . Interest / Year Cost/ Year 5t Year 1 $269 $11 Bonds may be issued tO finance the improvements. $332 A summary of revenue sources is listed below: The Major Street Fund will finance the estimated street related project deficit of $338,515 (65% of total street costs). Cedar Grove 8 m Addition ProjectCost Property Assessment City Contribution Mill and Overlay (Including Signage) $357,900 $178,885 $179,015 Repair Existing Curb & Gutter $159,500 - $159,500 Fire Hydrant Improvements $ 67,900 - $ 67,900 Tota Is $585,300 $178,885 $406,415 The Major Street Fund will finance the estimated street related project deficit of $338,515 (65% of total street costs). Cedar Grove 8 m Addition The Combined Utility Fund will finance the estimated $67,900 fire hydrant improvement related costs for this street project. This city wide 20 year fire hydrant storz nozzle modification prograrn anticipates a one -time 5 cent /1,000 gallon increase in 2015 to the existing water utility rate, Proiect Schedule Present Feasibility Report to City Council/ Order Public Hearing, ................................................. ............................ December 16, 2014 Informational Meeting.—, ................................... ......... .... - ...................... January 12, 20.15 PublicHearing ..................................... ............................... ........................January 20, 2015 Approve Plans and Specifications ............................. ............................... February 17, 2015 RidDate., ............................................. ................................................ ..... March 26, 2015 AwardContract ............................................ ............................... ..........................April 7, 2015 StartConstruction.................. ............................................... ............................... May 1, 2015 ProjectCompletion ............................................................ ............................... August, 2015 FinalCost Report....... .............................. ............................... .....................September, 2015 Final Assessment Hearing... ..................................................., ...................,........... Fall, 2015 First Payment Due with Property Tax Statement ............ ............................... May 15, 2016 Cedar Grove 8th Addition 9 Appendix Preliminary Cost Estimate City Project 1158 Cedar Grove 8th Addition Item No, Item U Jt Unit P -ice _TEs� Estimated �m r Qty Cost Part I - Bituminous Street Overlay 2021s01 Mobilization c5 g 4,000l0 z $ 1,080.00 2104.505 Remove Bituminous Pavement SY $ 10J0 711 $ 7,110.00 22*2.501 Mill Bituminous Pavement (1'1/4'' depth, 6"Width) SY $ 1,50 13544 $ I0,316.00 2357.50I Bituminous Material for Tack Coat GAL $ 3.00 2015 $ 6'045,00 2360.501 SpvvsA34Va Wearing Course Mixture (Oveday) TON $ 60.00 2875 $1,2,s0O.0O 2360.501 Srvvc434Vo Wearing Course Mixture (Patch) TON $ 138,00 131 g 17,030.08 250*.602 Adjust Gate Valve Box EA $ 175u0 18 $ .3'150.80 2504.602 Repair Gate Valve Mid Section EA $ 350.00 a $ 1,050.00 2504.602 Repair Gate Valve Top Section w/co,er EA $ 300'00 zo $ 3'000.08 2506.602 Adjust Frame and Ring Casting (manbn|e) EA $ 450'00 22 $ 9,908.08 2506.602 Adjust Manhole Casting Riser Adjustment EA g 225.00 32 $ 7'200.00 2506.602 Remove &xep|aoe'rrame& Ring Casting <z7"> EA $ 825.80 1 $ 825 '00 2563.601 Traffic Control LS $ 2,000.00 1 $ I,000.00 sp'z 6ignaQe Remove and Replace LS $ 8,080.00 1 $ 8,080.00 Subtotal $ 262,206.00 5% Contingency $ 13'110.30 Subtotal $27s,316.am ao% Indirect Costs $ 82,594.89 Part |'Bituminous Street Overlay $ 357,91119 Item No. Item Unit Unit Price Est Estimated I Qty Cost Part 11 - Repair Existing Curb & Gutter 2101^601 Remove Trail Overgrowth LS $ 1,500.00 1 $ 1,500.80 2104.501 Remove Concrete Curb and Gutter Lp $ 7,50 1800 $ 13'500.00 2104.503 Remove Bituminous Pavement sv $ 18,08 s $ 30.00 2104.503 Remove Bituminous Walk SF g 2.50 1300 $ 3,250.00 2104.505 Remove Concrete Driveway Valley Gutter SY 16'00 17 $ 272.88 2105.501 Common Excavation CY 30.00 78 $ 2,180.00 2211.501 5" Aggregate Base, Cl. s(z0umCrushed) TON 25.00 znn $ 2,500.00 2357.502 Bituminous Material for Tack Coat GAL $ 100 70 g 210.08 2360.501 sPvvsuz4Ou Wearing Course Mixture (Tnai|/Parking Lot Overlay) TON $ 70'00 148 $ 9,800.00 2360J01 SpvusA348o Wearing Course Mixture (potch) TOw $ 130.00 50 $ 6,500.00 2504.602 Irrigation Repair EA '$ 200.08 40 $ 8,000.00 2606.602 Adjust Frame Q Ring Casting (CR) HoPcRings EA g ^oV.VO 28 $ 11,200,.00 2506.602 Remove & Replace Casting (Catch Basin) 6^ $ 800o0 1 $ 800o0 2506.602 Remove & Replace cnStructure w/Cstc(2'x3') Ex $ 4,500.00 Z $ 9,080.08 2506.602 Repair/ Grout Cour/wHInvert/Doghouses EA $ 500.80 4 $ 2,800.00 2506.602 Install Zx3cB Erosion Barrier Shroud sx $ 100.00 5 $ 500.00 2521a01 6" Concrete ped Ramp "v/ Wet Cast for Truncated Dome Inset SF $ 6.50 140 $ 910.00 2531.501 Concrete Curb and Gutter, o41z LF $ 15.80 zoon $ 27'000.00 2531.507 Concrete Valley Gutter - High Early SY g 68.80 17 $ :1,820.00 2531.618 Truncated Dome Detectable Warning Paver (zx2) EA $ 150.00 y $ 1'358.00 2540.602 Repair Underground Electric Fence EA $ 100.00 20 '$ 2'000.80 2540.602 Repair Landscaping e« $ 258.00 s 1,258.00 2572.503 Application uf Water for Turf Establishment GAL $ 8.10 30008 $ 3,800.00 257�530 Storm Drain Inlet Protection EA $ 126.00 4 500.00 2575S05 Sodding, Salt Tolerant Sr $ 5.00 528 2/600.00 2575 ' 551 Select Topsoil/ Grade 1 Compost Mix cY $ 50.00 105 5,250.00 2575.609 Seeding (wonoTz5'z5zw/TvpeSHydmmu|ch) SY $ 1.25 660 g 812.50 Cedar Grove om Addition Subtotal 5% Contingency Subtotal 30% Indirect Costs Part U' Repair Existing Curb mGutter Item No, I Item Part III ' Fire Hydrant Improvements 2504.602 Nozzle |mpmvemeo (Type zUo 2504.601 Nozzle Improvement (Type o7) 2504.602 Remove & Replace Hydrant Sxhuto| 5% Contingency Subtotal 3O% Indirect Costs Part III ' Fire Hydrant Improvements Part |' Bituminous Street Overlay Part U' Repair Existing Curb & Gutter Part III ' Fire Hydrant Improvements Project 11SB Total Cost nm Cedar Grove " Addition 11 $ 5,842.73 $ 122,697,23 $ 159,506,39 | | �� | Estimated Unit Unit 'o� | | Cost EA $758.00 s $ 3,750.00 EA $2,000.08 3 $ 6,000.00 cx $5,800.00 8 $ 40,000,00 $ 2,487.50 $ 52,237.50 $ z5,671.25 $ 671908.75 $3s7,9z1.1y $zsa,5Ps.y9 $G7,ynm.7a $ 585,326.33 Appendix B Preliminary Assessment Roll City Project 1158 Cedar Grove 8th Blackhawk Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3936 BLACKHAWK CIR 101670709110 _ 1 $ T 1,345 $ 1,345 3938 BLACKHAWK CIR 101670709100 _ 1 $ 1,345 $ 1,345 3940 BLACKHAWK CIR 101670709090 1 $ 1,345 $ 1,345 3942 BLACKHAWK CIR 101670709080 1 _ $ 1,345 $ 1,345 3944 BLACKHAWK CIR 101670709070 _ ...... _ 1 $ 1,345 $ 1,345 3948 BLACKHAWK CIR 101670709060 1 $ 1,345 $ 1,345 1722 COCHRANE AVE Subtotal 6 $ 1,345 $ 8,070 Cochrane Avenue R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1705 COCHRANE AVE 101670704010 1 $ 1,345 $ 1,345 1709 COCHRANE AVE 101670704020 1 $ 1,345 $ 1,345 1710 COCHRANE AVE 101670706200 1 $ 1,345 $ 1,345 1714 COCHRANE AVE 101670706190 1 $ 1,345 $ 1,345 1718 COCHRANE AVE 101670706180 1 $ 1,345 $ 7,345 1721 COCHRANE AVE 101670704030 1 $ 1,345 $ 1,345 1722 COCHRANE AVE 101670706170 1 $ 1,345 $ 1,345 1726 COCHRANE AVE 101670706160 1 $ 1,345 $ 1,345 1727 COCHRANE AVE 101670704040 1 $ 1,345 $ 1,345 1730 COCHRANE AVE 101670706150 1 $ 1,345 $ 1,345 1731 COCHRANE AVE 101670704050 1 $ 1,345 $ 1,345 1735 COCHRANE AVE 101670704060 1 $ 1,345 $ 1,345 1741 COCHRANE AVE 101670901020 1 $ 1,345 $ 1,345 1742 COCHRANE AVE 101670707030 1 $ 1,345 $ 1,345 1745 COCHRANE AVE 101670901030 1 $ 1,345 $ 1,345 1746 COCHRANE AVE 101670707020 1 $ 1,345 $ 1,345 1749 COCHRANE AVE _ 101670901040 1 $ 1,345 $ 1,345 1750 COCHRANE AVE 101670707010 1 $ 1,345 $ 1,345 Subtotal 18 $ 24,210 Davenport Avenue R -1 Residential P.LN. Lot Equivalent Unit Assessment Total 1741 DAVENPORT AVE 101670707070 _ ....... _ .. _............ 1 $ 1,345 $ 1,345 1742 DAVENPORT AVE 101670709140 1 $ 1,345 $ 1,345 1745 DAVENPORT AVE 101670707080 1 $ 1,345 $ 1,345 1746 DAVENPORT AVE 101670709130 1 $ 1,345 $ 1,345 1748 DAVENPORT AVE _ 101670709120 1 $ 1,345 $ 1,345 1749 DAVENPORT AVE 101670707090 1 $ 1,345 $ 1,345 ..__. .__......... Subtotal 6 $ 8,070 Cedar Grove 8t" Addition 12 Davenport Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1712 DAVENPORT CIR 109.670706230 � 1 1, 345 ^ $ 1,345 1711 DAVENPORT CIR 101670706280 1 _ $ 1,345 $ 1,345 1715 DAVENPORT CIR _�._ 101670706270 i 1 $ 1345 , $ 1,345 1716 DAVENPORT CIR 101670706240 _._ 1 $ 1,345 $ 1,345 1710 DAVENPORT CIR 101670706260 1 $ 1,345 $ 1,345 1720 DAVENPORT CIR 101670706250 1 $ 1,345 $ 1,345 1721 MONTICELLO AVE _......._ __ Subtotal 6 $ 1,345 $ 8,070 __....._._ Monticello Avenue R-1 Residential P.I.N. Lot Equivalent Unit Assessment Total 1709 MONTICELLO AVE 101670706020 1 $ 1,345 $ 1,345 1710 MONTICELLO AVE _ 101670708110 1 $ 1,345 $ 1,345 1713 MONTICELLO AVE 101670706030 1 $ 1,345 $ 1,345 1714 MONTICELLO AVE 101670708100 1 $ 1,345 $ 1,345 1717 MONTICELLO AVE 101670706040 1 $ 1,345 $ 1,345 1718 MONTICELLO AVE 101670708090 1 $ 1,345 $ 1,345 1721 MONTICELLO AVE _......._ __ 101670706050 1 $ 1,345 $ 1,345 1722 MONTICELLO AVE 101670708080 1 $ 1,345 $ 1,345 -- _. -- Subtotal 8 $ 1,345 $ 10,760 Palisade Point _._. R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3857 PALISADE PT 101670702040 1 $ 1,345 $ 1,345' 3859 PALISADE PT 101670702050 1 $ 1,345 +$ 1,345 3861 PALISADE PT 101670702060 1 $ 1,345 $_ 1,345 3863 PALISADE PT 101670702070 1 $ 1,345 $ 1,345 3865 PALISADE PT 101670702080 1 $ 1,345 $ 1,345 3864 PALISADE WAY Subtotal 5 _ $ 1,345 _ $ 6,725 Palisade Way R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3845 PALISADE WAY 101670702020 1 $ 1,345 $ 1,345 3846 PALISADE WAY 101670704100 1 $ 1,345 $ 1,345 3851 PALISADE WAY 101670702030 1 $ 1,345 $ 1,345 3852 PALISADE WAY 101670704000 1 $ 1,345 $ 1,345 3858 PALISADE WAY 101670704080 1 $ 1,345 $ 1,345 3864 PALISADE WAY 101670704070 1 _ $ 1,345 _ $ 1,345 3867 PALISADE WAY 101670702090 1 $ 1,345 $ 1,345 3871 PALISADE WAY 101670702100 1 -- $ 1,345 $ 1,345 3876 PALISADE WAY 101670706140 1 $ 1,345 $ 1,345 PALISADE 3877 PAE WAY 101670702110 � 1 $ 1,345 $ .1,345 Cedar Grove 8t" Addition 13 3881 PALISADE WAY _ 101670901010 - 1 ( $ 1,345 I $ 1,345 3882 PALISADE WAY 101670706130 _ 1 I $ - 1,3451,345 P.IX 3888 PALISADE WAY 101670706120 1 $ 1,345 i 5 1 ,345 3889 PALISADE WAY 101670707040 1 $ 1,345 _ ` $ 1,345 3900 PALISADE WAY 101670706110 ... ....................... ._._ 1 - 1,345 1 $ a 1 345 3901 PALISADE WAY 101670707050 _ .. 1 $ 1,345 $ 1,.,a 45 3908 PALISADE WAY 101670706100 1 _ $ 1,345 _ $ 1,345 3909 PALISADE WAY .___ ................ _ ..... .............. 101670707060 _ 1 $ 1,345 $ 1,345 3916 PALISADE WAY 101670706090 1 $ 1,345 $ 1,345 3924 PALISADE WAY 101670706080 1 $ 1,345 $ 1,345 3932 PALISADE WAY 101670706070 1 $ 1,345 $ 1,345 3933 PALISADE WAY 101670709150 1 $ 1,345 $ 1,345 3940 PALISADE WAY 101670706060 1 $ 1,345 $ 1,345 3941 PALISADE WAY _ - 1 101670709160 1 $ 1,345 $ 1,345 3949 PALISADE WAY 1I 101670709170 1 $ 1,345 $ 1,345 3955 PALISADE WAY 101670709180 1 -_ _$ 1,345 $ 1,345 3958 PALISADE WAY 101670708070 1 $ 1,345 $ 1,345 3966 PALISADE WAY 101670708060 1 $ 1,345 $ 1,345 3967 PALISADE WAY 101670709010 _ - -- 1v- $ 1,345 $ 1,345 1,345 Subtotal 29 101670703060 $ 39,005 Cedar Grove 8t" Addition 14 Riverton Avenue R -1 Residential P.IX Lot Equivalent Unit Assessment Total 3840 RIVERTON-AVE 101670701010 1 $ 1,345 $ 1,345 3841 RIVERTON AVE 1 101670702010 1 $ 1,345 $ 1,345 3848:RIVERTON AVE - I .101670703010 1 $ 1,345 $ 1,345 3849 RIVERTON AVE 101.670704110 1 $ 1,345 $ 1,345 3856 RIVERTON AVE 101670703020 _ 1 $ 1,345 $ 1,345 3864 RIVERTON AVE 101670703030 1 $ 1,345 $ 1,345 3872 RIVERTON AVE 101670703040 1 $ 1,345 $ 1,345 3880 RIVERTON AVE 101670703050 1 $ 1,345 $ 1,345 3881 RIVERTON AVE 101670704160 1 $ 1,345 $ 1,345 3888RIVERTONAVE 101670703060 1 $ 1,345 $ 1,345 3896 RIVERTON AVE 1 101670703070 1 $ 1,345 $ 1,345 3900 RIVERTON AVE 101670703080 1 $ 1,345 $ 1,345 3901 RIVERTON AVE 101670706210 1 $ 1,345 $ 1,345 3908 RIVERTON AVE 1 101670703090 1 $ 1,345 $ 1,345 3911 RIVERTON AVE i 101670706220 1 $ 1,345 $ 1,345 3916 RIVERTON AVE i 101670703100 1 $ 1,345 $ 1,345 3924 RIVERTON 3932 RIVERTON AVE AVE 101670703110 101670703120 1 1 $ $ 1,345 1,345 $ $ 1,345 1,345 3933 RIVERTON AVE f 101670706290 1 $ 1,345 $ 7,345 3941 RIVERTON AVE 1 101670706010 1 $ 1,345 $ 1,345 3942 RIVERTON AVE 1 101670705010 1 -� $ 1,345 $ 1,345 3950 RIVERTON AVE 1 101670705020 1 $ 1,345 $ 1,345 3955 RIVERTON AVE 101670708120 1 $ - 1,345 $ 1,345 3958 RIVERTON AVE 101670705030 1 $ 1,345 $ 1,345 Cedar Grove 8t" Addition 14 3966 RIVERTON AVE 101670705040 1 $ 1,345 3857 RIVERTON CIR $ 1,345 3967 RIVERTON AVE 101670708010 _ 1 $ 1,345 $ 1,345 $ 1,345 3974 RIVERTON AVE 101670705050 1 $ 1,345 $ 1,345 $ 1,345 3982 RIVERTON AVE _...- ...__.._.._._____ _ 101670705060 1 _ $ 1,345 1 $ 1,345 ±... 3983 RIVERTON AVE _._.._.!... 101670710240 ...... .__ ---- __�. 1 $ 1,345 1,34.5 101670710200 $ _ 1,345 3990 RIVERTON AVE 101670705070 - 1 $ 1,345 1730 SARTELL AVE $ 1,345 3998 RIVERTON AVE 101670705080 1 $ 1,345 $ 1,345 $ 1,3_45 3999 RIVERTON AVE 101670710010 1 _ $ 1,345 $ 1,345 $ 1,345 101670709030 1 Subtotal 32 T 101670710150 �- $ 43,040 Riverton Circle R -1 Residential P.I.N. Lot Equivalent Unit Assessment Total 3857 RIVERTON CIR 101670704120 1 $ 1,345 $ 1,345 _3863 RIVERTON CIR 101670704130 1 $ 1,345 $ 1,345 3869 RIVERTON CIR 101670704140 1 $ 1,345 $ 1,345 3875 RIVERTON CIR 101670704150 1 $ 1,345 $ 1,345 1717 SARTELL AVE Subtotal 4 $ 1,345 $ 5,380 Sartell Avenue R -1 Residential P.1,N. Lot Equivalent Unit Assessment Total 1709 SARTELL AVE 101670708020 1 $ 1,345 $ 1,345 1710 SARTELL AVE _ 101670710230 1 $ 1,345 $ 1,345 1713 SARTELL AVE 101670708030 1 $ 1,345 $ 1,345 1714 SARTELL AVE 101670710220 1 $ 1,345 $ 1,345 1717 SARTELL AVE 101670708040 1 $ 1,345 $ 1,345 1718 SARTELL AVE 101670710210 1 $ 1,345 - $ 1,345 1721 SARTELL AVE 101670708050 1 $ 1,345 $ 1,345 1722 SARTELL AVE 101670710200 1 $ 1,345 $ 1,345 1726 SARTELL AVE 101670710190 1 $ 1,345 $ 1,345 1730 SARTELL AVE 1.01670710180 1 _. $ 1,345 $ 1,345 1734 SARTELL AVE 101670710170 1 $ 1,345 $ 1,345 1737 SARTELL AVE- 101670709020 1 $1,345 $ 1,345 1738 SARTELL AVE 101670710160 1 $ 1,345 $ 1,345 1741 SARTELL AVE 101670709030 1 $ 1,345 $ 1,345 1742 SARTELL AVE 101670710150 1 $ 1,345 $ 1,345 1745 SARTELL AVE _ ............. 101670709040 ..._....__...__._ 1 $ 1,345 $ 1,345 1746 SARTELL AVE 101670710140 1 $ 1,345 $ 1,345 1749 SARTELL AVE 101670709050 1 $ 1,345 $ 1,345 1750 SARTELL AVE 101670710130 1 $ 1,345 $ 1,345 Subtotal 19 $ 25,555 193 R 1 Residential Lots Total Assessments $ 179,8855 Cedar Grove 8th Addition 1.5 Residential Frontage 17184 100.0% Non-Assessable. Fro u Total Frontage 17104 10010% om Cedar Grove " Addition 16 Agenda Information Memo January 20, 2015 Eagan City Council Meeting VI. 2015 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS Each calendar year, Organizational Business is considered at the second regular City Council meeting in January. Items to be acted upon are: A. Acting Mayor B. Official Legal Newspaper C. City Depositories D. City Council Meeting Dates E. City Council Meeting Procedures F. Council Standing Committee and Representative Appointments ACTING MAYOR Requested Action: The Mayor is asked to appoint a member of the City Council as Acting Mayor, which must be ratified by the City Council. A. Acting Mayor —There is a statutory requirement that a member of the City Council be appointed as Acting Mayor. All Councilmembers are eligible for this appointment. The Acting Mayor presides in the absence of Mayor Maguire at Council meetings and all other activities pertaining to the City of Eagan. Councilmember Cyndee Fields was Acting Mayor in 2014. OFFICIAL LEGAL NEWSPAPER Requested Action: Approve retention of Sun Thisweek Newspaper as the City of Eagan's official legal newspaper. B. Official Legal Newspaper —There is a statutory requirement to designate a legal newspaper as the official newspaper for the City. The City can only designate a legal newspaper of general circulation in the City as its official newspaper for publication of items required by law, and other matters that the Council deems advisable and in the public interest to be published. The City has received a proposal from Sun Thisweek newspaper. Currently, Sun Thisweek newspaper is the designated official legal newspaper. Sun Thisweek Legal Notices: Deadline: 4:00 p.m. on Tuesday for publication on Friday of the.same week Publication: weekly on Fridays Attachments: (1) Proposal from Sun Thisweek newspaper CITY DEPOSITORIES Requested Action: Designate Anchor Bank and US Bank Trust as the City's depositories. C. City Depositories - Minnesota Statutes requires the City designate its depositories each year. The City currently uses Anchor Bank for its demand deposit (checking) account, and US Bank Trust for settling investment purchases and maturities. No changes are proposed for 2015. CITY COUNCIL MEETING DATES Requested Action: Approve or modify the 2015 Schedule of City Council meetings as presented noting the alternate dates, if any. D. City Council Meetings — The City Council must designate the dates and times of regular City Council meetings, which have traditionally been the first and third Tuesday of each month at 6:30 p.m. A tentative schedule is included designating the first and third Tuesdays as regular City Council meeting dates, with the exception of August 4 (National Night Out), and November 3 (School Board Elections). Staff is proposing Monday, August 3 and Monday, November 2. A Listening Session will be held at 6:00 p.m. before each regular City Council meeting. Also included is a list of workshops to be scheduled at 5:30 p.m. the second and fourth Tuesdays of each month on an as needed basis. The fourth Tuesday is listed as tentative and might not be used, with the exception to remove the following tentative dates from the 2015 schedule - February 24 (School District Election), September 22 (Yom Kippur), and November 24. No alternate dates are being proposed. Attachments: (2) Schedule of tentative regular City Council meetings Schedule of tentative City Council workshop meetings CITY COUNCIL MEETING PROCEDURES Requested Action: To acknowledge Robert's Rules of Order as the means to conduct official business at all regular City Council meetings, and approve the guidelines for public participation in City Council meetings. E. Council Meeting Procedures — The City Council has adopted Robert's Rules of Order to govern all business conducted at regular City Council meetings. Attachment: (1) Guidelines for public participation in City Council meetings Requested Action: Formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. Adding an Item to the Agenda — It has been the past practice of the City Council to require two members of the City Council to make a request of the City Administrator that an unscheduled item be added to a City Council meeting agenda. For example, if a resident has a concern needing a timely response and at least two members of the City Council would like to discuss the concern, the two Councilmembers could request that the City Administrator include the concern on the next workshop or regular City Council meeting. This practice of requiring two members of the City Council to place an item on an agenda does not usually apply to items of business that are already scheduled to go through the regular process and procedures such as development proposals, ordinance amendments, etc. If it is the Council's understanding that this again be the practice for 2015, formal ratification of the policy is requested. COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS Requested Action: Ratify the appointed members of Council standing committees, intergovernmental committees and other appointments as amended. F. Council Committee Appointments —Standing committees of the City Council have been used to examine a specific subject matter at the request of the City Council. The 2015 standing committees are as follows. The Mayor and Council shall determine whether any changes to these committees should be made. Standing Committees: Communications Committee: Councilmember Tilley and Councilmember Hansen Finance Committee: Mayor Maguire and Councilmember Bakken Personnel Committee: Mayor Maguire and Councilmember Fields Public Works Committee: Councilmember Fields and Councilmember Bakken Advisory Commission Liaisons: Advisory Parks and Recreation Commission: - Councilmember Tilley Advisory Planning Commission — Councilmember Hansen Airport Relations Committee — Councilmember Fields Energy and Environment Advisory Commission — Councilmember Bakken Intergovernmental Committee Appointments: Caponi Art Park Board — Parks and Recreation Director Seydell Johnson DCC 2014 -2015 Board - Councilmember Hansen (Councilmember Fields as alternate) DCC 2014 -2015 Executive Board — City Administrator Osberg (Assistant City Administrator Miller as alternate) Eagan Convention and Visitors Bureau — Mayor Maguire LOGIS Board of Directors — Director of Finance Pepper (Assistant City Administrator Miller and IT Manager Cook as alternates) MSP Noise Oversight Committee — Councilmember Fields (Assistant City Administrator Miller and City Administrator Osberg as alternates) Minnesota Valley Transit Authority Board — Councilmember Hansen (Assistant Finance Director Feldman as alternate) Monthly Mayor /Manager Breakfasts — Mayor Maguire Municipal Legislative Commission Board — Mayor Maguire Red Line IPU — Mayor Maguire Red Line IPU TAC - Director of Community Development Hohenstein and Director of Public Works Matthys Robert Street Corridor Steering Committee - Councilmember Tilley (City Administrator Osberg as alternate) Robert Street Corridor Technical Advisory Committee (TAC) — Director of Public Works Matthys (Community Development Director Hohenstein as alternate) Other (No appointment by City Council — information only): Breakfast with Mayor / Chamber of Commerce — Mayor Maguire LIVIC & Metro Cities Policy Advisory Committees — Councilmember Hansen Testimony at Legislature — all as needed Fire Relief Association Board of Trustees — State Statute 424A.04 requires that a relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of the municipality served by the fire department to which the relief association is directly associated. The three municipal trustees must be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of Finance Pepper. Ift Ift December 2014 City of Eagan City Council 3830 Pilot Knob Road Eagan, MN 55122 Dear City Council Members: Please accept the following bid from the Burnsville /Eagan Sun Thisweek for legal newspaper designation for the City of Eagan. This newspaper is qualified by the State of Minnesota as a legal newspaper under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 2015: Per column inch rate: $7.94 Characters per inch: 320 Lines per inch: 9 A notarized affidavit will be provided for each notice published. Additional affidavits are $2.50 each. A $20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on the Sun Thisweek website at no additional charge. The Sun Thisweek is published weekly on Fridays. The deadline is 4:00 p.m. on Tuesday for publication on Friday of the same week. Please email legal notices to bv.legals @ecm- inc.com. Thank you for considering the Sun Thisweek as the official newspaper for the City of Eagan for the upcoming year. We appreciate the opportunity to serve the needs of your community. Sincerely, Michael Jetchick Sales Manager 10917 VALLEY VIEW ROAD, EDEN PRAIRIE, MN 55344 • 952 - 846 -2019 • SUNTHISWEEK.COM 2015 SCHEDULE OF REGULAR CITY COUNCIL MEETINGS AND JANUARY 2016 MEETINGS JANUARY 6 MAY 19 OCTOBER 6 JANUARY 20 JUNE 2 OCTOBER 20 FEBRUARY 3 JUNE 16 NOVEMBER 2 2 Monday FEBRUARY 17 JULY 7 NOVEMBER 17 MARCH 3 JULY 21 DECEMBER 1 MARCH 17 AUGUST 31 Monday DECEMBER 15 APRIL 7 AUGUST 18 JANUARY 5, 2016 APRIL 21 SEPTEMBER 1 JANUARY 19, 2016 MAY 5 SEPTEMBER 15 1Monday, August 3 due to National Night Out 2Monday, November 2 due to ISD 196 School Board Elections There will be a Listening Session at 6 :00 p.m. before each regular Council meeting. 2015 SCHEDULE OF SPECIAL CITY COUNCIL MEETINGS, WORKSHOPS AND FIRST JANUARY 2016 MEETING JANUARY 13 MAY 26 (tentative) OCTOBER 13 JANUARY 27 JUNE 9 OCTOBER 27 (tentative) (Council Retreat) FEBRUARY 10 JUNE 23 (tentative) NOVEMBER 10 MARCH 10 JULY 14 DECEMBER 8 MARCH 24 (tentative) JULY 28 (tentative) No tentative meeting the week of Christmas APRIL 14 AUGUST 11 JANUARY 12, 2016 APRIL 28 (tentative) AUGUST 25 (tentative) JANUARY 26, 2016 (tentative) MAY 12 SEPTEMBER 8 Workshop dates removed from the schedule due to conflicts (4t" Tuesday of the month): • February 24 • September 22 • November 24 Eagan City Council Meeting Procedures And Public Participation Guidelines Welcome to a meeting of the Eagan City Council. In order to ensure that this and future Council meetings can be meaningful for the attending public, the City Council uses a set of rules to govern the conduct of its meetings. These "Rules of Procedure" are for the convenience of those attending the meeting. The City Council follows "Robert's Rules of Order" for conducting official business. The following is a brief summary of the order of business for a City Council meeting which may be of interest. COUNCIL MEETING PROCEDURES Order of Business The schedule for a Council meeting is shown on the Agenda. An agenda is simply a list of business to be considered at a meeting and includes: • Roll Call & Pledge of Allegiance • Adopt Agenda /Approve Minutes • Consent Agenda • Public Hearings • Old Business • New Business • Legislative/ Intergovernmental Affairs Update • Economic Development Authority • Administrative Agenda • Visitors to be Heard (10 minute total time limit) • Closed Session To find out about specific agenda items, refer to the City Web site at www.cityofeagan.com, or call the Municipal Center at (651) 675 -5000. Agendas are available at the entrance to the Council Chambers at the time of meetings. ROLE OF THE PUBLIC The City Council welcomes the public to all Council meetings, workshops, and hearings and encourages individuals to express opinions during these meetings. To keep the agenda moving smoothly, the Council has adopted basic guidelines for malting presentations before the Council. The purpose of these guidelines is: • To provide for an orderly meeting. • To provide equal and adequate time for review and consideration of agenda items. • To provide equal rights to all members of the public who address the Council. • To provide the City Council with an equal and rational approach to all decisions. Eagan City Council Meeting Procedures Page 2 MEETING CONDUCT GUIDELINES The City Council has established the following guidelines for the conduct of City Council meetings: 1. Persons attending a Council meeting may address the Council at the time at which specific items appear on the agenda. 2. When addressing the Council, the presenter shall approach the podium and begin presenting by stating his /her name and address. 3. All persons who speak must address the Mayor. 4. At public hearings, all audience remarks are limited to four (4) minutes and shall be addressed to the Mayor. Each person may speak only once. The Mayor may use discretion whether to allow repeat statements. 5. Presentations concerning items will be heard only upon approval of the Mayor. 6. To help maintain order, applause or other disturbances are discouraged. 7. Petitions should be presented to the City Administrator. 8. Audience members are encouraged to address the Council but can't make motions or otherwise participate in the meeting. NON - AGENDA ITEMS Individuals wishing to appear at regular meetings of the City Council relative to items not included on an agenda may speak or make presentations under the sections of the agenda entitled, Visitors to be Heard.* The Visitors to be Heard section at the end of the meeting and the total time limit for all speakers is 10 minutes. No Council action on a visitor's presentation should be expected at this meeting, since the Council will want to study all proposals or requests before making a decision. *LISTENING SESSIONS are held prior to each regular City Council meeting (generally beginning at 6:00 p.m. in the Eagan Room of City Hall), also for the purpose of addressing items not included on the City Council Agenda. Individuals wishing to address the City Council may speak or make presentations in this less formal meeting environment. THE CONSENT AGENDA The Eagan City Council uses a Consent Agenda for routine items needing little or no deliberation. Those items are identified on the agenda and are approved with one vote unless a councilmember or citizen requests that the item be discussed or considered separately. PUBLIC HEARINGS Certain items on the agenda are identified as Public Hearings. These are formal proceedings giving citizens an opportunity to express their concerns on a specific issue. Some issues on which the Council is required to hold public hearings are the annual budget, public improvement projects, and levying of special assessments. The Council endeavors to complete action on each issue the same night as the hearing. However, there may be circumstances where additional information or action is needed malting it desirable to defer action until a later date. Depending on the situation, the hearing may be closed or continued to a future meeting date. Eagan City Council Meeting Procedures Page 3 GENERAL HEARING PROCEDURES 1. Mayor opens the hearing. 2. Staff describes the proposal. 3. Formal action is taken to close the hearing. 4. The hearing is closed. 5. Council takes action on the issue or defers decision. HOW THE COUNCIL VOTES Three members of the Council constitute a quorum. A majority vote is needed to adopt motions and general resolutions. A vote of 3/5 is required for most ordinances. Hearings on preliminary reports for improvements, comprehensive plan revisions, and zoning ordinance changes require a 4/5 vote. Publication of an ordinance in the official newspaper of the City is required before it actually takes effect. MEETING DATES With few exceptions, the City Council meets at 6:30 p.m. on the first and third Tuesdays of each month in the Council Chambers of the Municipal Center Building located at 3830 Pilot Knob Road. The Council also meets in special session as needed with notice of these meetings posed at the Municipal Center Building and on the City Web site, www.cityofeagan.com. Occasionally meeting dates are changed to avoid conflicts with holidays or other events. The City Web site provides the most up -to -date information on specific meeting dates. CABLE AND WEBCASTING With few exceptions, the regular City Council meetings are televised live on Eagan -TV channel 16. These meetings are also Webcast, via Webcast Central at www.cityofea ag n.com. Cable replay information is available by calling Eagan -TV or on their Web site at www.Eagan- TV.com. Copies of a televised City meeting are available by contacting Eagan -TV at (651) 848 -4698. Updated 1 -13 -14 Agenda Information Memo January 20, 2105, Eagan City Council Meeting OLD BUSINESS A. Project 1174 —Yankee Doodle Road/ Promenade Avenue/ O'Leary Lane Intersection Improvements Action To Be Considered: Approve Project 1174 (Yankee Doodle Road / Promenade Avenue / O'Leary Lane — Intersection Improvements) as presented and with, or without, the following conditions: 1) modified to include a % intersection design at Yankee Doodle Road/ O'Leary Lane intersection; 2) modified to include a right -turn lane for eastbound Yankee Doodle Road at O'Leary Lane intersection and authorize the preparation of detailed plans and specifications for a contract that may be let within 2 years after said approval. Facts: ➢ On March 20, 2007, the City Council provided consensus on the various proposed preferred alternatives for each of the three segments included in the final draft of the Yankee Doodle Road (CSAH 28) Corridor and Access Management Study. Included in the preferred alternatives was the signalization of the Yankee Doodle Road /Promenade Avenue intersection and the median closing (right -in /right -out only) at the Yankee Doodle Road /O'Leary Lane intersection. ➢ On June 3, 2014, the City Council adopted the 5 -year Capital Improvement Plan (CIP) for Public Works Infrastructure (2015- 2019). Included in the 5 -year CIP were the traffic signal and roadway improvements for the Yankee Doodle Road and Promenade Avenue intersection in 2016, as a joint project between the City and Dakota County. ➢ On June 17, 2014, the City Council approved the comprehensive guide plan amendment, and preliminary subdivision of CityVue Commons, a 10 -acre mixed - use development, located on the former Blue Cross /Blue Shield property on the southern leg of the Yankee Doodle Road /Promenade Avenue intersection. With the anticipated timing of this redevelopment, it was proposed to advance the signal and intersection improvements from 2016 to 2015 in concurrence with the Dakota County Transportation Department. ➢ On September 16, 2014, the City Council directed staff to prepare a feasibility report considering the intersection improvements at Yankee Doodle Road/ Promenade Avenue and Yankee Doodle Road /O'Leary Lane for the 2015 construction season. ➢ On November 18, 2014, the draft Feasibility Report was presented to the City Council and a Public Hearing was held on Tuesday, December 16, 2014. ➢ An informational meeting was held on December 9 for the adjacent property owners and tenants to discuss the proposed improvements. Of the 23 properties notified, four people representing 3 properties attended the meeting. ➢ On December 16, after presentation of the project by the City's consulting engineer, SEH Inc, and Dakota County Transportation staff, the City Council opened the Public Hearing. After testimony by several area property owners and business managers affected by the median closure at O'Leary Lane, the City Council requested Dakota County Transportation Department staff to analyze the impacts of a % intersection design at O'Leary Lane and bring this analysis back to the January 20 Council meeting ➢ Another informational meeting was held on January 12 for the adjacent property owners and tenants to discuss the % intersection analysis performed by the Dakota County Transportation staff. Of the 23 properties notified, seven people representing five properties attended the meeting. Issues: ➢ The closure of the center median at the Yankee Doodle Road /O'Leary Lane intersection is desirable with the installation of the traffic signal and the related improvements at the intersection of Yankee Doodle Road and Promenade Avenue, from a traffic engineering perspective. ➢ All property owner attendees at the Informational Meeting December 9 indicated their opposition to the proposed median closure (right -in/ right -out only) at O'Leary Lane. ➢ At the 2nd Informational Meeting on January 12, all property owner attendees indicated their continued support of a % intersection (allowing left turns in) at O'Leary Lane. At the meeting, Dakota County Transportation staff presented traffic operations analysis of Yankee Doodle Road with a % intersection. Subsequent to the meeting, Dakota County Transportation staff has provided a memo recommending the full closure of the median at O'Leary Lane (see attachment). Attachments: (4) OBA -1 Feasibility Report OBA -2 Dakota County Transportation Dept. Memo — O'Leary Lane % Left Turn Access Intersection OBA -3 Informational Meeting Minutes — Dec 9, 2014 OBA -4 2ND Informational Meeting Minutes — January 12, 2015 Feasibility Report Yankee Doodle Road/Promenade Avenue, and Yankee Doodle Road/O'Leary Lane Eagan, Minnesota City Project 1174 County Project 28-52 SEH No. EAGAN 129805 November 18, 2014 N Building ii Senter World for All of Us' Engineers 1 Architours I Planners I Scientists Building a Batter World for All of Us' November 18, 2014 John Gorder, City Engineer City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear Mr. Gorder; RE: Yankee Doodle Road /Promenade Avenue, and Yankee Doodle Road /O'Leary Lane Feasibility Report Eagan, Minnesota City Project 1174 County Project 28 -52 SEH No. EAGAN 129805 Attached is the Feasibility Report for signalization and intersection improvements /median closure at Yankee Doodle Road (CSAH 28) /Promenade Avenue and Yankee Doodle Road (CSAH 28) /O'Leary Lane. This is a cooperative effort of the City of Eagan and Dakota County, and also involves coordination with the proposed redevelopment on the south side of Yankee Doodle Road at Promenade Avenue known as CityVue Commons. We appreciate your support in the development of the report, and are available to discuss the contents of the report at your convenience. Sincerely, Thomas Sohrweide, PE hn odeber, , P Project Manager Client ervice Ma ager jb k: \ae \e \eagan \129805 \4 - stud -dsgn- insp -rpts \feasibility report\feasibillly report 11 -19 -2014 final.docx Engineers i Architects i Planners i Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196 SEH is 100% employee -owned i sehinc.com 1 651.490.2000 1 800.325.2055 1 888.908.8166 fax Yankee Doodle Road /Promenade Avenue, and Yankee Doodle Road /O'Leary Lane Feasibility Report Eagan, Minnesota City Project 1174 County Project 28 -52 SEH No. EAGAN 129805 November 18, 2014 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Thomas Sohrweide, PE Project Manager Date: November 18, 2014 Reviewed By: John Rodeberg, PE Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110 -5196 651.490.2000 Lic. No.: 20943 Date: November 18, 2014 Table of Contents Letter of Transmittal Certification Page Table of Contents Page 1.0 Overview ....................................................................................... ..............................1 1.1 Scope ................................................................................................. ..............................1 1.2 Other Considerations .......................................................................... ..............................2 1.3 Proposed Design ................................................................................ ..............................2 1.4 Easements .......................................................................................... ..............................2 1.5 Required Permits and Approvals ........................................................ ..............................3 2.0 Schedule ....................................................................................... ..............................3 3.0 Cost Estimates ............................................................................. ..............................3 List of Tables Table 1 Estimated Project Costs .......................................................... ..............................4 Table 2 Estimated Funding Breakdown ............................................... ..............................4 Table 3 Revenue Source ..................................................................... ..............................4 List of Appendices Appendix A Exhibits Appendix B Cost Estimates SEH is a registered trademark of Short Elliott Hendrickson Inc. Feasibility Report EAGAN 129805 City of Eagan, Minnesota Page i November 2014 Feasibility Report Yankee Doodle Road /Promenade Avenue, and Yankee Doodle Road/O'Leary Lane Prepared for City of Eagan, Minnesota 1.0 Overview The City of Eagan and Dakota County have proposed to make improvements to Yankee Doodle Road (CSAH 28) at the intersections of Promenade Avenue and O'Leary Lane in order to address traffic flow and safety concerns, as well as to provide accommodations for the redevelopment of the property on the south side of Yankee Doodle Road and Promenade Avenue to be known as CityVue Commons. The City of Eagan will be the lead agency for the State Aid project. The timing of the project has been proposed to be accelerated to coordinate with the CityVue Commons redevelopment. Interstate Partners are the developer for the property, and they are currently working with the City to obtain final approvals. That redevelopment is proposed to include major site improvements, including renovation of the existing office building into apartments, and the addition of new retail, fast casual restaurants, a bank, and other buildings. A traffic study for the development was completed by SRF Consulting, and the developer is working with Tushie Montgomery Architects and Sambatek Engineering on the site development. This project is being coordinated with the developer, and is proposed to include improvements to Yankee Doodle Road and Promenade Avenue to specifically address the design and needs on the CityVue Commons site. A drawing of the site improvements adjacent to Yankee Doodle Road is included in the report as Exhibit No. 3. SEH met with representatives of the City of Eagan and Dakota County to review the parameters of the proposed improvement project prior to commencing work on the project, and the preliminary design included in the report is based on feedback received from the City and County. It is expected that a Neighborhood Meeting and a Public Hearing will be held in December to inform the neighborhood and other stakeholders about the proposed development and traffic control changes. As noted in the schedule below, it is proposed to construct the improvements in the summer of 2015; however, it is understood that the City, County, State, and other approvals needed may revise the proposed project schedule. 1.1 Scope The project scope and preliminary design is based on the following considerations: • Yankee Doodle Road Corridor Study (County /City 2007) • Dakota County Transportation Capital Improvement Plan (2015 - 2019), and City of Eagan CIP (2015 -2019) EAGAN 129805 Page 1 • The design will accommodate a future 6 -lane roadway with right turn lanes and a trail, and will follow Minnesota Department of Transportation (MnDOT) State Aid standards. • Promenade Avenue must align on either side of Yankee Doodle Road at a proposed, new signalized intersection. Southbound Promenade Avenue north of Yankee Doodle Road will be modified to create left, through, and right turn lanes; northbound Promenade Avenue south of Yankee Doodle Road (aka CityVue Lane) will include a left turn lane as well as a through -right turn lane. • The City /County project will include the construction of the first 100 feet of Promenade Avenue south of Yankee Doodle Road, and the design information shall be provided to the CityVue Commons developer to allow for incorporation of the design into the plans for redevelopment of the site. • The median on Yankee Doodle Road at O'Leary Lane will be closed and the intersection shall be restricted to a right -in and right -out access as identified in the Yankee Doodle Road Corridor Study. • The new construction will include all ADA accommodations. • The proposed signal improvements will include count down timers for the pedestrian signals, as well as provisions for a flashing yellow left turn signal and for installing conduit to allow for future interconnecting of the traffic signal system between Lexington Avenue and Denmark Avenue. An itemized estimate has been provided for constructing the Traffic Signal Interconnect system. • The project cost will be split between the City and County on the standard 45% City and 55% County split. The CityVue Commons developer will be responsible for the costs on the south side of Yankee Doodle Road to accommodate the proposed redevelopment. 1.2 Other Considerations • The design was based on traffic generation data included in the CityVue Commons Traffic Study completed by SRF Consulting Group for the developer, dated May 21, 2014, as well as other information prepared for the developer by Tushie Montgomery Architects and Sambatek Engineering. • An analysis related to an Intersection Control Evaluation (ICE) has been completed by Dakota County. It is understood that this will be reviewed and formally included within the design phase of this project. 1.3 Proposed Design Based on the above considerations and criteria, a preliminary design for the project has been developed (see Exhibit No. 1 and 2). The design has been reviewed by City and County staff, and revised to address the comments received. An overview of the CityVue Commons redevelopment plan with the proposed improvements overlaid is also included (see Exhibit No. 3). 1.4 Easements There is a potential need for a construction easement from the developer to allow for the construction of a retaining wall on the south side of Yankee Doodle Road west of the Promenade Avenue access to the development. The final determination of the need and /or extent of the easement will be made during the design phase of the project. EAGAN 129805 Feasibility Report Page 2 City of Eagan, Minnesota 1.5 Required Permits and Approvals The following permits and approvals are anticipated to be needed for this project: • The developer will need to complete the development approval process with the City of Eagan. • Dakota County General Excavation Permit and Utility Work Permit are usually required, however those are expected to be covered as part of the City /County agreement process, according to Dakota County. • Since Minnesota Department of State Aid funding is expected to be utilized by both Dakota County and the City of Eagan, the process will follow the required MnDOT State Aid approval process. 2.0 Schedule The schedule below was developed in order to coordinate with the proposed schedule of the CityVue Commons redevelopment project. It is understood the schedule is aggressive, and it may be revised depending on the timing of submittals and approvals by the City, County, State, Developer, and others. September 10, 2014 September 16, 2014 September 19, 2014 October — November 2014 October 31, 2014 November 18, 2014 Week of December 8, 2014 December 16, 2014 December 2014 — March 2015 Spring 2015 Summer 2015 3.0 Cost Estimates Developer submits updated site plan Eagan City Council Authorization Expected Dakota County Board RBA (Request for Board Action) CityVue (Interstate Partners) plat/development approval Draft Feasibility Report completed and submitted for review by City & County staff Feasibility Report presented to City Neighborhood Meeting Public Hearing (potential authorization for Project Design services) Design, City- County and State Aid Approvals Bid Opening Construction As noted above, the project cost is proposed to be divided between the City and County based on the typical 45% City and 55% County split. The CityVue Commons developer will be responsible for the costs on the south side of Yankee Doodle Road to accommodate the proposed redevelopment, including: the new right turn lane on east -bound Yankee Doodle Road as well as the related trail realignment, and the first 100 feet of Promenade Avenue (CityVue Lane) that is proposed to be constructed as part of the City- County State Aid project. The following reflects the estimated costs for the project. A detailed, itemized breakdown of all costs are included in the Appendices: Feasibility Report EAGAN 129805 City of Eagan, Minnesota Page 3 Table 1 Estimated Project Costs Total Estimated Construction Cost $819,326.25 Contingency (15 %) $122,898.94 Project Related Costs (25 %) $235,556.30 Total Estimated Project Cost $1,177,781.49 Table 2 Estimated Funding Breakdown CityVue Commons Developer Share $400,093.63 City Share (45% of remainder) $349,959.54 County Share (55% of remainder) $427,728.32 Table 3 Revenue Source Item Project Developer City County Turn lane, trail, and entrance improvements to serve CityVue $400,093.63 $400,093.63 Commons Traffic Control Signal System and $464,312.50 $208,940.63 $255,371.87 Interconnection Improvements Turn lane realignment and improvements, O'Leary Lane $313,375.36 $141,018.91 $172,356.45 median closure and related Totals $1,177,781.49 $400,093.63 $349,959.54 $427,728.32 U EAGAN 129805 Feasibility Report Page 4 City of Eagan, Minnesota Appendix A Exhibits Exhibit 1 - Intersection Improvements Exhibit 2 - Intersection Improvements (Aerial) Exhibit 3 - CityVue Commons Development Plan 1331 MO139 33S - 3NIl HOlVW I I 1173' j 14' € t 1il i £ # - F Y tda € t 1il i £ # - 1 Y '1 :1 i• j i �iwx<_- X11 i ?K a� ++ z <.......... t I ff ovogn Wd WZ 41OVIVII m� 20 w z b Q I ® W2Q off[ O CL 20 — 1L z MZZ_c 0 2f 0 U) W 0 1 < w F W— Q Z LLJ 13 o oz- i l J. n• W O NUN YQ�o J B SW NOidDNM 4 M N 3 F W .. ...._ ....��..�_ � .... }yV1 [A Ij I I # i t i ip J -1 Lu z C) CY) d Z F- x w Vd c; 1118 i I 901 wG Appendix B Cost Estimates F rc Z r F °a 0 d ro� Q w H owe - z0 t9 ? 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U U r r m z r r 1p m m m a d a a v 'v c W m y N woo. �ItNiN toO buoiN O N O N Nb y �yNNmlon voiN (o�NtoON N 1 n N o mNNNVOi o Z W r N N N O O N N o O N N o o N N O o N N O N N V N N I N r N N N N o N N o N N m N N 0 0 N N 0 o N N N N N N N N c N N V V N N N N n N N a N N m m N N W tW N N N N N N ry 8 1. m m "N ci m N w 'A is w w r cl w w w W � N II II -II II II II II m N m m m m U m U y N N o Z m U V U U N o g W W F U W W y W W F a ¢ r W 0 w O F J r J O 0 r a W J ° 0 z Q O Z ° 0 N W Q zW W 0 a 0 W i (04 O z WW a Li w 0 0 3�w ° °w 02N ONO Q O .�D U� OUO m oz o � ( � \ / \0\ 2i\0 E wm U) o ] ± 0 3 /0 / §�\ \mm s »uIL - C) \ k 0} @* \ / Q* & ff«r (o / / CD Lo /\ )C / &2 & » 6 // e 0 0 8 0 ° #o G \ E ¢/ Q 3/ &® 2 2\ SG \- /\ U &® 7« E -� )� \E /CCO E /~ E/ I« - o � /\ » / /) 0 f# E � § \ j t -Fo (& \ Z /\ \/ = C14 Preliminary Quantities and Engineers Estimate Traffic Control Signal System Yankee Doodle Road (CSAH 28) at Promenade Avenue Eagan, Minnesota (Dakota County) Prepared by JMG (SEH) on October 31, 2014 Item Mast Arm Pole Foundation PA100 Mast Arm and Pole Luminaire - LED Cobrahead 3- Section Vehicle Signals (with LED) 4- Section Vehicle Signals (with LED) Overhead Vehicle Signal Mounts One Section Countdown Timer Ped Signals One Way Pole Mounts APS Push Button APS Push Button Station Type C and Type D Sign Panels PVC Handhole (metal frame and collar) Controller and Cabinet Signal Service Cabinet 2 Inch Non - metallic Conduit 3 Inch Non - metallic Conduit 4 Inch Non- metallic Conduit 12/c #14 Cable 3/c #14 Cable 2/c #14 Cable 1/c #6 Ground Wire 1/c #2 Cable NMC Loop Detectors Emergency Vehicle Preemption System Salvage Street Light and Pole Restoration Miscellaneous Items Traffic Control Estimated Estimated Estimated Quantity Unit Cost Total Cost 4 $2,000 $8,000 4 $10,000 $40,000 4 $750 $3,000 10 $600 $6,000 8 $800 $6,400 10 $250 $2,500 8 $500 $4,000 16 $250 $4,000 8 $1,000 $8,000 4 $1,000 $4,000 104 sq.ft. $40 $4,160 16 $1,000 $16,000 1 $25,000 $25,000 1 $3,000 $3,000 1200' $8 $9,600 150' $12 $1,800 600' $20 $12,000 2200' $2 $4,400 1000' $1 $1,000 6000' $0.50 $3,000 800' $0.50 $400 300' $1 $300 28 $800 $22,400 1 $11,000 $11,000 4 $1,500 $6,000 1 $2,500 $2,500 15% $32,040 1 $2,500 $2,500 Estimated Signal Construction Total $243,000 Preliminary Quantities and Engineers Estimate Traffic Signal Interconnect - Yankee Doodle Road Denmark Avenue to Lexington Avenue Eagan, Minnesota (Dakota County) Prepared by JMG (SEH) on October 31, 2014 Item 1 1/2 Inch Non - metallic Conduit 144 SM Fiber Optic Cable Labor to Splice and Test Fiber Optic Cable Splice Vault Controller Cabinet Equipment Miscellaneous Items Estimated Estimated Estimated Quantity Unit Cost Total Cost 3500' $10 $35,000 3500' $3 $10,500 3 $3,000 $9,000 3 $1,000 $3,000 3 $4,000 $12,000 15% $10,500 $10,500 Estimated Interconnect Construction Total $80,000 Building a Bev.wr World for All of Us' E nfineers Archit"u 1 Planners i Scientists Request for Left -Turn Access from Yankee Doodle Road (CSAH 28) to O'Leary Lane Evaluation Summary: January 14, 2015 Background: The adopted recommendations of the 2007 Yankee Doodle Corridor Study include a new roadway connection at Promenade Avenue to the south, a new signal at Promenade, and median closure to provide right in /out access at O'Leary Lane as part of a plan for the corridor to ensure safety and mobility while providing accessibility as volumes increase. The City Vue Commons development (former Blue Cross / Blue Shield site) includes a roadway connecting Yankee Doodle Road at Promenade Avenue to Town Center Drive, consistent with the Study recommendations. This connection is a fundamental element to moving forward with signal improvements at Promenade Avenue as outlined in the 2007 Corridor study. It is therefore timely for the County and City to proceed with the adopted study elements for Yankee Doodle Road (West Segment), including the installation of a signal at Yankee Doodle and Promenade and closure of the median at O'Leary Lane in conjunction with this development work. During public meetings with the adjacent property owners, representatives requested consideration for a partial (3/4) access at O'Leary to provide left -turn access from Yankee Doodle Road to their facilities along O'Leary Lane. The long -term need for Yankee Doodle Road includes a 6 -lane facility along this segment. County staff has reviewed the feasibility of this requested partial access as an interim condition at O'Leary with this planned 2015 project, based on the following elements that differ from the long -term conditions /needs that led to the 2007 study recommendations. Parameters that are different today include: • The 2007 study showed a closure at O'Leary as the best measure given the proximity to other intersections and consideration of the future of Yankee Doodle Roadway as a 6 -lane facility projected to carry over 40,000 vehicles. Today, Yankee Doodle in this area carries 22,800 vehicles a day. • This area will remain as a 4 -lane section with the current project. • The study recommendation concept moved the Promenade intersection to the east, potentially reducing the area needed for a left turn lane for Promenade. • In other areas of the County, a partial (3/4) access configuration can provide a County highway benefit by pulling out high volume of left turning traffic from signalized intersections, thus increasing mobility for the corridor and reducing turn delay. The following elements were reviewed in consideration of this request: Highway Operation, Design and Safety considerations: • To properly accommodate the necessary reaction time, deceleration, and stacking at the Promenade Avenue signal, the new westbound left turn lane for Promenade extends into the O'Leary Lane intersection. This means that adding a left turn for westbound Yankee Doodle traffic at O'Leary would not allow for the proper design of the Promenade intersection under signalization. Due to the short spacing between Promenade Place and O'Leary Lane (500'), retaining a westbound left turn in at O'Leary Lane would shorten the left turn lane for Promenade Place, requiring traffic turning left at Promenade to either decelerate in the through lane, or decelerate more abruptly in the turn lane than the proper design. This would increase the risk of crashes. Modeling of the signalized intersection operation indicated queueing for westbound traffic at the new signal at Promenade will not extend past the westbound turn lane. However, as traffic volumes increase, blockage of the turn lane by traffic in the left through lane will occur, resulting in left turning traffic not being able to get to the left turn lane, which would result in this movement taking 2 cycles of the signal at Promenade to be completed. The afternoon peak hour shows the predominant move for O'Leary is to /from the west. The year 2016 volumes for westbound left turn is 20 peak hour trips. The proposed signal at Promenade Avenue can accommodate the left turns from O'Leary Lane as U -turns or additional left turns in a safe manner without decreasing operations. Accessibility with Median Restriction considerations: While a full median closure displaces the left turns into O'Leary, the area is accessible through several options. Travelers can access facilities on O'Leary Lane from Lexington Avenue and Town Center Drive, a U -turn at Promenade Avenue (signalized intersection) or Yankee Doodle (south approach extension), and along Town Center from the west. • These existing accesses can safely handle the expected traffic redistribution. In addition to these multiple alternative access routes for customers of facilities on O'Leary Lane, the County Plat Commission, in approving the City Vue development, required the developer to provide a cross - access easement to the east. In further discussions with City Vue representatives, the developer is also willing to place this easement or multiple cross - access easements for adjacent businesses in locations that the business representatives see as feasible for the existing business configuration. Summary: The close proximity of the Promenade Avenue and O'Leary Lane intersections does not allow for a proper left turn lane to accommodate westbound traffic at the new signal and a westbound left turn lane at O'Leary Lane. While conversion to a right -in /right -out intersection at Yankee Doodle Road and O'Leary Lane will affect traffic patterns for traffic entering the O'Leary Lane area from the east, there are several alternative routes available to safely and efficiently accommodate these trips. Yankee Doodle Road (CSAH 28)/ Promenade Avenue Yankee Doodle Road (CSAH 28)/ O'Leary Lane Intersection Improvements City Project No. 1174 Informational Meeting— 3:30 P.M. Tuesday, December 9, 2014 Council Chambers Attendance Russ Matthys — Public Works Director, John Gorder — City Engineer, John Rodeberg — SEH Consulting, Tom Sorhweide — SEH Consulting, 4 property owner attendees representing 3 commercial properties. (see attached sign -in sheet). Presentation of Project Details Gorder welcomed the property owners, and presented the history and background of the project, including the 2007 Yankee Doodle Road Corridor Study, approved by the City and County, that identifies the signalization of the Promenade Avenue intersection and the median closure at O'Leary Lane for safety and mobility purposes. Gorder also provided information regarding the CityVue development (former Blue Cross/ Blue Shield offices),- including schedule and the planned interconnection of the CityVue parking lot with existing businesses to the east. Rodeberg provided project details regarding the proposed signalization and closure on Yankee Doodle Road. Questions/ Comments 1. All property owner attendees indicated their opposition to the median closure (right -in /right -out only) at O'Leary Lane. They feel the closure will be detrimental to business, to the point of possible closures. They feel a % intersection (allowing left turns from westbound Yankee Doodle Road onto O'Leary Lane) would provide adequate access for the area. The County access spacing guidelines and the 2007 Corridor Study identifies this closure to provide increased safety and mobility for Yankee Doodle Road. The spacing of the westbound left turn lane at O'Leary Lane is in close proximity to the westbound left turn lane at Promenade Avenue where drivers may confused as to which turn lane to use. Drivers may enter the O'Leary Lane left turn lane and then may realize that it's not their desired Promenade Avenue left turn lane, and attempt to merge back into westbound Yankee Doodle Road traffic, which is an unsafe movement. Also, the mobility of Yankee Doodle Road is reduced when there are multiple left turn movements slowing down to enter the turn lanes. The length of the westbound left turn at Promenade Avenue may also need to extend back into the O'Leary Lane intersection to meet required County State Aid standards. A variance from State Aid may be required to accommodate. City staff will check with County. If a % intersection would be constructed at O'Leary Lane, an island, similar to the one at Yankee Place and Yankee Doodle Road, would need to be constructed to restrict left turn movements from O'Leary Lane. 2. How about a % intersection in the interim until Yankee Doodle Road is expanded from a 4 -lane to 6 -lane roadway in the future? City staff will discuss the possibility with County staff. (City staff is awaiting a response from Dakota County staff) 3. Will a U -turn movement (westbound to eastbound) be allowed with new traffic signal at Yankee Doodle Road /Promenade Avenue? Yes, such movement would be anticipated. This would provide access for those westbound Yanl<ee Doodle Road drivers wishing to access O'Leary Lane. 4. Culver's owner Clint Racine is not in favor of a CityVue development service drive connection to the Culver's parking lot. He feels entering traffic from CityVue from the west will "go against the grain" of the Culver's parking lot traffic circulation. A parking lot and service drive interconnection would provide access for existing properties along O'Leary Lane (Culver's, Valvoline Rapid Oil, O'Reilly Auto Parts) to the signalized intersection at Promenade Avenue, The City has required that the CityVue development pursue options for interconnections with these properties. The developer, Interstate Partners has indicated that they have discussed the potentials of these interconnections with the property owners. S. All property owner attendees feel a Yankee Doodle Road eastbound right turn lane should be provided at O'Leary Lane as part of this project. City staff also feels there is a benefit to the mobility and safety of the intersection. It is not currently included in the project scope, but City staff has discussed the possibility with County Transportation staff. This element can be added to the project as an amendment to the joint powers agreement with the County. The meeting adjourned at 4;30 p.m. City of EaRan Yankee Doodle Road Intersection Improvements City Project 1174 County Project 28 -52 Informational Meeting Tuesday, December 9, 2014 3:30 p.m. Council Chambers NAME ADDRESS PHONE 2.�c� ��ZG Gcl✓�S�rF /�� -�1.. 3. Sounck• 34 -70 5-q6? r 4. 91,411141*- ��a�� O�oyz'o"/--- 5. 6. 7, 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Yankee Doodle Road (CSAH 28)/ Promenade Avenue Yankee Doodle Road (CSAH 28)/ O'Leary Lane Intersection Improvements City Project No. 1174 2nd Informational Meeting — 3:30 P.M. Tuesday, January 12, 2015 Eagan Room Attendance Russ Matthys — Public Works Director, John Gorder — City Engineer, John Rodeberg — SEH Consulting, Kristi Sebastian — Dakota County Traffic Engineer, 7 property owner attendees representing 5 commercial properties. (see attached sign -in sheet). Presentation of Yankee Doodle Road/ O'Leary Lane Analysis Gorder welcomed the property owners, and reviewed the City Council's direction on the proposed improvements from the December 16 Public Hearing, and introduced Kristi Sebastian to present the County Transportation Department's analysis of a possible % intersection, as an interim condition, at O'Leary Lane. This analysis will also be presented in a memo from Sebastian that will be included in the Council agenda memo for January 20. Sebastian reviewed the background on the 2007 Corridor Study recommendation of a median closure at O'Leary Lane, and how the parameters today differ from those in 2007: ® Yankee Doodle Road is projected to carry 40,000 vehicles per day (current volume 22,800) and is expected to be expanded from a 4 -lane roadway to a 6 -lane roadway at some time in the future (The roadway will remain a 4 -lane facility with the current project). ® The proximity of O'Leary Lane to Promenade Avenue is close, but has been increased from the 2007 study (-400 feet) to its current location (-500 feet). ® 3/4 intersections have been successfully implemented on other County roads. Sebastian reviewed the design, operation and safety considerations of a % intersection at O'Leary Lane: ® A standard design full left turn lane and taper on westbound Yankee Doodle Road at Promenade Avenue would extend back and through the O'Leary Lane intersection. Traffic speeds and mobility on Yankee Doodle Road would be reduced if the westbound turn lane at Promenade Avenue was not constructed to its full standard design. • While it's not anticipated with initial construction, if the turn lane at Promenade Avenue is not standard length, future traffic volumes may cause queuing out of the turn lane and into the mainline roadway on Yankee Doodle Road. • Design of northbound O'Leary Lane to eastbound Yankee Doodle Road (right turn) may require impacts to the adjacent MinnWest Bank property. • The westbound left turn onto O'Leary Lane is currently about 20 vehicles in the peak hour. These trips can be accommodated by a U -turn at Promenade Avenue, or a left turn at Promenade Avenue and a parking lot interconnection through the CityVue development with existing businesses. Gorder discussed the additional cost of a 3/ intersection versus a full median closure. With the modifications required on O'Leary Lane for a 3/4, the additional cost is approximately $50,000 - $60,000. City Vue — Parking Lot Connection with O'Leary Lane Businesses Gorder and Sebastian also reviewed benefits of the anticipated interconnection between the CityVue development (former Blue Cross/ Blue Shield offices) parking lot with existing businesses to the east. All parties affected and served by the interconnection were in attendance at the meeting (Valvoline, O'Reilly, Culver, Interstate Partners). The eastern portion of the CityVue development will be developed in a later phase, the exact location and configuration of the interconnection can continue to be discussed amongst all parties. Representatives from Valvoline and O'Reilly expressed interest in a possible connection. Discussion All property owners along O'Leary Lane indicated their continued support for the % intersection. They feel a full median closure will be detrimental to business, to the point of possible closures. They feel a % intersection (allowing left turns from westbound Yankee Doodle Road onto O'Leary Lane) would provide adequate access for the area. Culver's owner Clint Racine is not in favor of a CityVue development parking lot connection to the Culver's parking lot. He feels entering traffic from CityVue from the west will "go against the grain" of the Culver's parking lot traffic circulation. A parking lot and service drive interconnection would provide access for existing properties along O'Leary Lane (Culver's, Valvoline Rapid Oil, O'Reilly Auto Parts) to and from the signalized intersection at Promenade Avenue. The City has required that the CityVue development pursue options for interconnections with these properties. The developer (Interstate Partners) has indicated that they have discussed the potentials of these interconnections with the property owners. The owners / managers of the Valvoline Rapid Oil Change and O'Reilly Auto Parts expressed an interest in making the parking lot connection with CityVue. All property owner attendees feel a Yankee Doodle Road eastbound right turn lane should be provided at O'Leary Lane as part of this project. City staff stated there would be a benefit to the mobility and safety of the intersection. While it is not currently included in the project scope, County Transportation staff indicated support for a design that would accommodate a future third lane on Yankee Doodle Road. This revised design would likely require property acquisition (Valvoline Rapid Oil, O'Reilly Auto Parts). Both impacted property representatives indicated a willingness to provide the property to the County to accommodate the revised design and future cost savings. This element can be added to the project as an amendment to the joint powers agreement with the County. The meeting adjourned at 4:45 p.m. * City of Eakan NAME 2. 3. CID 0,-V-\ ck 4. �-[ LWv- RM 6. 7. A 9. 10. 11. 12. 13. 14. 16. 16. 17. Informational Meeting Monday, January 12, 2015 3:30 p.m. Eagan Room 3 0 zd oo vi Agenda Information Memo January 20, 2015, Eagan City Council Meeting OLD BUSINESS B. Planned Development Amendment — The Flats at Cedar Grove Restaurant Action To Be Considered: To approve (or direct preparation of Findings of Fact for Denial) a Planned Development Amendment to add an outdoor dining patio and associated site plan modifications, and on -sale liquor in conjunction with a full- service restaurant, and a restaurant exceeding 4,000 s.£, upon property located at 3825 Cedar Grove Parkway, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Planned Development Amendment —At least three votes Facts: ➢ A Planned Development was approved in 2013 for The Flats at Cedar Grove. The development consists of a 190 -unit 4 -story apartment building, with 11,000 s.f. of commercial retail space on the ground floor at the northwest corner of the building. ➢ The building is currently under construction. The PD Agreement did not include approval of on -sale liquor, or an outdoor dining patio, and stipulated restaurant uses occupy no more than 4,000 s.f. ➢ On -sale liquor, and outdoor dining patios in excess of 24 seats or involving on- sale liquor, are considered conditional uses in the zoning ordinance. An amendment to the Planned Development serves in lieu of a Conditional Use Permit. ➢ A prospective tenant proposes to developer a full- service restaurant with on -sale liquor and an outdoor dining patio exceeding 24 seats. The restaurant will occupy 4,129 g.s.f. ➢ A detailed evaluation of the proposed patio relative to the performance standards in the City Code is included in the staff report. ➢ A public hearing was held on December 18, 2014, and the Advisory Planning Commission (APC) did recommend approval, subject to modified conditions as listed in the APC minutes. Issues: ➢ The APC noted concern for lack of required parking, noise and compatibility with residential use above, pedestrian circulation around or through the patio enclosure. ➢ At the January 6, 2015 City Council meeting, the Council requested that the Applicant provide a proof of parking plan for five parking stalls. Staff met with the Applicant and five additional stalls have been identified on the site. ➢ Three of the proof of parking stalls are located on the north side and do encroach into a public drainage and utility easement which contains a sanitary sewer line, and would require the installation of a retaining wall. The applicant has agreed to execute an encroachment agreement to address this condition. The following should be added as a condition of PD Amendment approval: o The Applicant shall enter into an encroachment and maintenance agreement with the City, in a form acceptable to the City Attorney, prior to release of the PD Amendment Agreement for recording. ➢ The applicant has provided additional information in regard to a revised patio layout, parking, and use of an outdoor sound system. These items are included in the attachments. • The applicant submitted a revised layout which brings the patio seating area closer to the building and maintains a clear pedestrian path around the patio. • The applicant requests condition #8 of the Draft APC Minutes revert to the original wording, and the use of an outdoor sound system allowed consistent with City Code standards. • The revised layout displaces 3 additional parking stalls, and reduces patio seating to 48 seats; required parking for the patio is now 4 stalls. The net result is a parking reduction of 7 stalls (3 displaced and 4 for the added patio seating), as compared to the initial PD approval. • Between the restaurant (excluding patio) and remaining retail space, City Code requires 81 parking stalls. • Proposed seating for the restaurant interior requires 47 parking stalls, at a ratio of 1 stall per 3 seats. • Remaining retail space of 6,871 s.f. requires 34 stalls at a ratio of 1 stall per 200 s.f. • The initial Planned Development allocated 53 parking stalls to the commercial retail space. The applicant has provided additional information on parking experience in other similar projects for the Council's consideration. ➢ One item of public correspondence was received and is attached. 60 -Day Agency Action Deadline: ➢ Extended to March 21, 2015 Attachments: (7) OBB -1 Location Map OBB -2 Proof of Parking Exhibit dated January 11, 2015 OBB -3 Draft December 18, 2014 APC Minutes OBB -4 Planning Report OBB -5 Report Exhibits OBB -6 Supplemental Narrative and Revised Patio Layout OBB -7 Public Correspondence �O cd w Q v ■2 0 0 J a� 0 L 0 L V d U ca .� .i.+ 19 c G as r LL a d T � � r �Qa E❑a� M (L P Zoo j Z �O a�U M-A lC a c N L 0 U Y m M Co a V al J z LLO O O N O O 1 °- 0 0 LO V as avetl 10 a A HO NVSV NIO W Id J K Z m J ELAN Z y z a -NI 311 d a � J H m e 1013af1V O V O by 3Ntll oiwnd 0 o Q e e- o m w } J O 6 id W Z �EOAR a ',INV. 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The Flats at Cedar Grove Restaurant Applicant Name: Cedar Grove Hospitality, Cedar Grove Hospitality Location: 3825 Cedar Grove Parkway; Lot 1, Block 1, Cedar Grove Parkway 3rd Addition Application: Planned Development Amendment A Planned Development Amendment to allow outdoor patio and on -sale liquor in conjunction with a full- service restaurant, and associated modifications to the site File Number: 19- PA- 11 -11 -14 Planner Dudziak introduced this item and highlighted the information presented in the City Staff report dated December 8, 2014. Joel McElwain, Chase Real Estate, provided background information on The Flats project and stated he was available for questions. Neal Kraemer, Cedar Grove Hospitality, explained the proposal and stated the importance of a patio for a full- service casual restaurant with bar to be successful. Mr. Kraemer also stated the patio request was consistent with City Code standards. He further indicated there are only a few units on the corner of the building above the restaurant, and they would like to have the ability to have background music on the patio consistent with City Code standards. Secretary Piper asked about the leasing of the project, number of units above the patio and when the restaurant would open. Mr. McElwain explained that pre - leasing has just begun and that they hope to get the Certificate of Occupancy on April 1, 2015. Chair Filipi opened the public hearing. Doris Dahline, 3830 Alder Lane, stated she was concerned about handicapped parking, employee parking and emergency vehicle access internal to the site. There being no further public comment, Chair Filipi closed the public hearing and turned the discussion 'back to the Commission. Assistant City Engineer Nelson explained the Eagan Fire Dept. has reviewed the plans and signed offon the emergency access. Planner Dudziak stated the ADA standards for handicapped parking will be required to be met, and that City Code standards for off - street parking factor in employee parking. Secretary Piper stated he was concerned with the patio impacting pedestrian access and the loss of parking. Vice Chair Vanderpoel stated she was not sold on the location of the patio, her belief that the patio was too big and that she was concerned with the sidewalk disruption it will cause. She also stated she supported a prohibition on amplified sound because with or without, a patio with that many seats will generate noise. Chair Filipi inquired whether the City has previously prohibited use of amplified sound in conjunction with an outdoor dining patio elsewhere. Advisory Planning Commission December 18, 2014 Page 14 of 16 City Planner Ridley stated yes. Member Sagstetter indicated he shared Member Vanderpoel's concerns about noise. Vice Chair Vanderpoel moved, Secretary Piper seconded a motion to recommend approval of a Planned Development Amendment to add an outdoor dining patio with an amendment to Condition #8, no net loss of parking and associated Site Plan modifications and on -sale liquor in conjunction with a full - service restaurant, subject to the following conditions: A Planned Development Amendment Agreement shall be executed and recorded against the property at the Dakota County Recorder's Office. The following exhibits are required for the Agreement: a. Site Plan b. Patio Plan 2. The applicant shall provide a public trail easement, in a form acceptable to the City Attorney, for the area of the trail that is located outside the public right -of -way and within the lot. 3. The outdoor dining patio shall provide outdoor seating of not more than 58 seats as shown on the Site Plan. 4. A detail of the patio railing shall be provided for the Planned Development Amendment Agreement. 5. A Building Permit is required prior to installation of the fence and gates to ensure compliance with applicable building and fire codes. 6. The operation of the outdoor dining area shall be subject to compliance with the standards in the City Code. 7. The .hours of operation of the outdoor dining area should be restricted to the hours of operation within the principal restaurant's interior space, and in no case should the outdoor dining patio be utilized after 11:00 p.m. 8. ARY W% ef aR eutdeer souRd systern shall be subjeGt tG City Gede standards, ORG161duRg that it Sham' not he used after 1'0:00 „.rn. Outdoor amplified sound shall be prohibited. 9. The fence design shall be such that it can be removed during the winter to allow for free passage along the sidewalk around that corner of the building. 10. The applicant shall submit the proposal to the Metropolitan Council for a determination of any additional SAC (sewer availability charge) units. Payment of any associated SAC fees shall be made before the patio is opened for use. 11. The applicant shall provide a proof of parking for four additional stalls. Chair Filipi stated his position that the sidewalk connections are important so patrons do not have to use the parking lot and drive aisles as pedestrian ways. Advisory Planning Commission December 18, 2014 Page 15 of 16 Member Sagstetter agreed with the amendment regarding the sound system. He stated he shared concerns about parking. He also stated the parking reduction represents approximately 10% of the spaces required. Secretary Piper stated he does not support the patio design, but does support the on -sale liquor. Member Dierkes stated he supported Secretary Piper's position. Mr. Kraemer indicated the patio is integral to the success of the restaurant and declined to separate the two requests. He agreed with the concerns about pedestrian access around the patio. Mr. McElwain showed a possible location for four additional parking stalls, indicating the City did not allow them. City Planner Ridley indicated staff believed the stalls to encroach on a public easement in close proximity to a trail and were not acceptable for that reason. Secretary Piper stated he would support the proposal if four additional stalls could 'be provided and suggested the applicant clarify for the City Council whether the stalls can be added to the site. Member Sagstetter agreed with Secretary Piper that he could support the proposal if it could address the parking. He suggested the City Council consider the pedestrian access issue. Secretary Piper suggested an amendment to the motion to add a condition #11 requiring proof of parking for the additional parking stalls. Member Vanderpoel accepted the amendment to the motion. A vote was taken on the amended ,motion, All voted in favor. Motion carried 4 -1. ( Vanderpoel) PLANNING REPORT CITY OF EAGAN REPORT DATE: December 8, 2014 APPLICANT: Cedar Grove Hospitality, LLC PROPERTY OWNER: The Flats at Cedar Grove, LLC REQUEST: Planned Development Amendment LOCATION: 3825 Cedar Grove Parkway CASE: 19- PA- 11 -11 -14 HEARING DATE: December 18, 2014 APPLICATION DATE: Nov. 21, 2014 PREPARED BY: Pamela Dudziak COMPREHENSIVE PLAN: SA /MU, Special Area /Mixed Use ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting approval of a Planned Development Amendment to add an outdoor dining patio and associated Site Plan modifications and on -sale liquor in conjunction with a full - service restaurant to be located in The Flats at Cedar Grove, 3825 Cedar Grove Parkway. AUTHORITY FOR REVIEW Chapter 11, Section 11. 50, Subdivision 5 states, in part, 1. The provisions of this chapter may be amended by the majority vote of the council, except that amendments changing the boundaries of any district or changing the regulations of any district may only be made by an affirmative vote of two - thirds of all members of the council. 2. The Council shall not rezone any land or area in any zoning district or snake any other proposed amendment to this chapter without first having referred it to the advisory planning commission for its consideration and recommendation. BACKGROUND/HISTORY The site is located within the core area of the Cedar Grove Redevelopment area. A Planned Development for The Flats at Cedar Grove was approved in 2013. The development consists of a four - story, 190 -unit apartment building with underground and surface parking, and 11,000 s.f. of commercial retail on the ground level. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 2 The PD Agreement stipulated that of the 11,000 sf of commercial retail space, restaurant uses occupy no more than 4,000 s.f. In addition, the initial PD Agreement did not include approval of on -sale liquor, a use which is considered conditional in the City's zoning ordinance. Outdoor patio dining also was not part of the original Planned Development. Patios in excess of 24 seats, within 200' of residential uses, or those associated with an establishment involving on -sale liquor are considered a conditional use in the zoning ordinance. Specific approval through the Planned Development zoning serves in lieu of a Conditional Use Permit for uses considered conditional in commercial zoning districts. EXISTING CONDITIONS The Flats at Cedar Grove is currently under construction. Access to the site is from Nicols Road to the north and Cedar Grove Parkway to the south. The northerly driveway access is shared with Jensen's Food & Cocktails to the west. The commercial retail area is located on the northwest end of the building. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Proposal — A prospective restaurant tenant for The Flats at Cedar Grove would like to develop a full- service restaurant, with on -sale liquor and an outdoor dining patio. The tenant will occupy the northwest corner of the commercial retail space, a total of 4,129 g.s.f., which exceeds the 4,000 s.f. limit placed on restaurant uses in this Planned Development. Existing Use Zoning Land Use Designation North Office /commercial PD, Planned Development Special Area: BP, Business Park IND, Limited Industrial East McDonald's CGD, Cedar Grove Special Area: Restaurant; Keystone District; RC, Retail Commercial Communities; Lincoln PD, Planned Development HD, High Density Place South Vacant; Woodhaven CGD, Cedar Grove Special Area: Park District; P, Park MD, Medium Density P, Park West Jensen's Food & CGD, Cedar Grove District Special Area: Cocktails; Cedarvale MU, Mixed Use Lanes /Fitz's EVALUATION OF REQUEST Proposal — A prospective restaurant tenant for The Flats at Cedar Grove would like to develop a full- service restaurant, with on -sale liquor and an outdoor dining patio. The tenant will occupy the northwest corner of the commercial retail space, a total of 4,129 g.s.f., which exceeds the 4,000 s.f. limit placed on restaurant uses in this Planned Development. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 3 The proposed patio is located off the northwest corner of the building. The patio displaces some parking, and the added patio seating requires additional parking stalls, resulting in a net increase in the amount of required parking per City Code. Compatibility with Surrounding Area — This Planned Development specifically anticipated mixed uses with residential and commercial in the same building. Restaurant uses were contemplated in the initial Planned Development, although a specific restaurant or types of eating establishments were not yet identified. With residents in the building above, consideration should be given to compatibility of the proposed on -sale liquor and outdoor patio uses in proximity to the residential uses above. The applicant intends the restaurant and outdoor patio to be a "great addition to this revitalized Cedar Grove" and the restaurant and its outdoor seating "will add to the visual interest, walkability and dynamics of the ... Paragon Outlet Mall." The narrative further states "ample parking on site will allow for plenty of visitors and promote the area as a destination." City Code Requirements — Where allowed in commercial zoning districts, on -sale liquor in conjunction with a full- service restaurant is a conditional use. The City Code also allows outdoor dining in conjunction with restaurants. A Conditional Use Permit or Planned Development Amendment is required where the outdoor dining area is within 200 feet of residential property, where on -sale liquor is involved, or where more than 24 seats are proposed. In regard to conditional uses, City Code Chapter 11, Section 11.50, Subdivisions 4C and 4D provide the following general standards: Subdivision 4C states that the Planning Commission shall recommend a conditional use permit and the Council shall issue such conditional use permits only if it finds that such use at the proposed location: Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the City. 2. Will be harmonious with the general and applicable specific objectives of the Comprehensive Plan and City Code provisions Will be designed, constructed, operated and maintained so as to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. 4. Will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 4 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. 6. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. 7. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 8. Is appropriate after considering whether the property is in compliance with the City Code. Subdivision 4D, Conditions, states that in reviewing applications of conditional use permits, the Planning Commission and the Council may attach whatever reasonable conditions they deem necessary to mitigate anticipated adverse impacts associated with these uses, to protect the value of other property within the district, and to achieve the goals and objectives of the Comprehensive Plan. In all cases in which conditional uses are granted, the Council shall require such evidence and guarantees as it may deem necessary as proof that the conditions stipulated in connection therewith are being and will be complied with. City Code Section 11.70, Subdivision 29, establishes the performance standards and requirements for outdoor dining areas. These are listed and discussed later in this report. Size of Restaurant — The Planned Development limited restaurant uses to a maximum of 4,000 s.f. The proposed size of the restaurant is 4,129 g.s.£, which is approximately 38% of the designated commercial space approved. The limitation on restaurant size in the PD Agreement was intended to encourage a mix of complimentary retail users and manage parking demand. Parking for restaurants (other than fast food) is based on the number of seats rather than the square footage. It was unknown at the time if restaurant uses would be a single large user such as this, or several smaller users such as coffee, sandwich or ice cream shops. Because the proposed full- service restaurant utilizes the maximum allowed area, other food establishments would not be permitted. Site Plan — The proposed restaurant is located in the northwest corner of the building, with the patio adjacent. Replacement of displaced parking stalls was accomplished administratively within City Code standards; however, a net reduction in parking of five (5) stalls exists with the additional patio seating. Other modifications to the Site Plan include adding the railing to enclose the patio area and connect it to the principal building. In review of the Site Plan, it is noted that the public trail along Nicols Road is not located entirely within the right -of -way. The trail is located partially within the lot. The applicant should provide a public trail easement, in a form acceptable to the City Attorney, for the area of the trail that is located outside the public right -of -way and within the lot. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 5 Patio Plan /Elevations /Signage — The patio is proposed to have a trellis, planters, lighting, gas heaters and fans. These would line the outer edge of the patio and separate it from the parking lot. The patio seating plan shows 13 tables of four seats, and three tables of two seats, for a total of 58 seats. The table layout will be further evaluated at the time of Building Permit for compliance with applicable standards for aisle width and accessibility. Allowable building signage is defined in the PD Agreement. All signage shall be subject to compliance with the PD Agreement and City Sign Code, to be determined at the time of Sign Permit application. On -Sale Liquor — Where allowed, on -sale liquor is a conditional use. While there are no specific performance standards for on -sale liquor in the City Code, the general Conditional Use standards listed above apply. In addition, the liquor licensing regulations in City Code Chapter 5 do require licensed premises to meet the special use setback (200') from certain protected uses such as dayeares, churches and schools. The subject site meets this distance requirement. Outdoor Patio Dining — In addition to the general Conditional Use standards, outdoor dining areas are subject to the following performance standards: No portion of the outdoor dining area shall be located or occur within any public right - of -way, include the sidewalks /trails, boulevard areas or streets. The outdoor dining area is not located within any public right -of -way. 2. The outdoor dining area shall meet the following setbacks requirements: 20 feet from a public right -of -way, five (5) feet from side lot line, and five (5) feet from rear lot line. These required setbacks are satisfied. 3. The outdoor dining area shall not interfere with any pedestrian traffic or walkways intended for the general public. A minimum 4 feet wide area shall remain clear for pedestrian traffic on walkways and for entry into the restaurant building and adjacent uses. An outdoor dining area shall not be permitted to be located in or occupy any parking or other areas intended for vehicular traffic. There is an existing sidewalk along the building. Because of the on -sale liquor, the patio area must be fenced for controlled access, and access to the patio must be from within the restaurant. As a result, the sidewalk is blocked at the corner, such that pedestrian movement around the corner of the building is not possible. The required 4' sidewalk is otherwise maintained. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 6 4. The outdoor dining area shall be handicap accessible and not restrict accessibility in other areas inside or outside the restaurant. A Building Permit is required prior to the installation of the patio and accessibility will be verified at that time. S. The outdoor dining area shall be used subordinate to the principal restaurant building. The proposed patio area is approximately 20' x 35' and is smaller than the indoor restaurant space. 6 The outdoor dining area shall be kept in a clean and orderly manner. No food or beverages may be stored outdoors, unless a suitable means for such storage has been reviewed and approved by the City. Compliance with this standard will be a condition of approval. 7. The hours of operation of an outdoor dining area shall be restricted to the hours of operation within the principal restaurant's interior space. Notwithstanding the foregoing, the operation of business within an outdoor dining area shall not occur between the hours of 1:00 a.m. and 7:00 a.m. If an outdoor dining area is subject to a conditional use permit or a planned development approval, the city council may be more restrictive in the hours of operation based upon the proximity of the area to residential dwelling units and upon consideration relating to the public health, safety, and welfare of residents, businesses, and other uses near the restaurant establishment. The proposed patio is located within the same building as residential uses above. The zoning ordinance referencing the "special use setback" does not contemplate such mixed use buildings, but rather a horizontal separation between uses in different buildings and on different properties. City Code restricts hours of operation of any retail business or restaurant to between 7:00 a.m. and 1:00 a.m. if the use does not meet the special use setback from residential. Through the Planned Development and due to the proximity of residential uses in this case, hours of operation of the outdoor dining patio may be further restricted than what is in the ordinance. The hours of operation of the outdoor dining area should be restricted to the hours of operation within the principal restaurant's interior space, and in no case should the outdoor dining patio be utilized after 11:00 p.m. If an outdoor sound system is utilized, City Code states it shall not be operated in a manner in which it is plainly audible at a distance of 50 feet or more, and shall not be used after 10:00 p.m. without a permit. The nearest residential property is directly above the proposed restaurant, and within 50' of the outdoor dining patio. For this reason, staff suggests that use of any outdoor sound system be prohibited. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 7 8. A fence, constructed of color and material suitable for the intended use, surrounding the outdoor dining area shall be required if the outdoor dining area provides seating for 24 or more persons or alcoholic beverages are served within the outdoor dining area. If a fence is required, a fencing plan shall be submitted with the site plan for the outdoor dining area for review and approval by the City. A "decorative fence in combination with brick piers" is proposed to enclose the patio area. The patio has direct access to and from the building with the fence enclosing the building doors to control access to the patio. Gates will be provided in the fence at both ends of the patio. Service of alcoholic beverages outdoors requires the area to be enclosed, with direct access to the patio only from inside the building. The plans show the patio access directly to and from the building. The gates in the surrounding fence should be for exiting only. The fence connecting the patio to the principal building does block the free movement around the corner of the building. If the patio is not being utilized in the winter months, the fence design should be such that it can be removed during the winter to allow for free passage along the sidewalk around that corner of the building. 9. If alcoholic beverages are served in the outdoor dining area, the restaurant establishment shall have an on -sale alcohol license that specifically includes and permits the sale or service of alcoholic beverages in the outdoor dining area. All regulations in Chapter 5 of the Code shall apply and compliance shall be met. The liquor license is a separate administrative application to be obtained by the operator of the restaurant. Issuance of the license requires zoning approval of the on -sale use for the property. 10. The outdoor dining area must conform to all Fire and Building Codes related to the number and types of exits that are required. A Building Permit will be required prior to installation of the patio and fireplaces. Compliance with exiting requirements and other Building and Fire Codes will be verified at that time. 11. The parking regulations related to minimum required spaces for the restaurant establishment, plus one (1) stall for every twelve (12) seats within the outdoor dining area of more than 24 seats, as set forth in this Chapter shall apply and compliance met. The submitted plans show 58 outdoor patio seats. At one stall for each 12 outdoor seats, the 58 -seat patio requires an additional five (5) parking stalls. The patio displaced four (4) parking stalls, which have been replaced elsewhere on the site, and was accomplished within City Code standards (setbacks, stall dimensions, green space, etc.). No additional parking stalls are proposed. Thus, the proposed outdoor patio results in a net reduction of Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Page 8 five (5) parking stalls required as compared to the number provided, and the applicant is requesting approval of this parking deviation. The Planned Development was approved with 53 parking stalls allocated to the 11,000 s.f. commercial retail space. The remaining stalls on -site serve the residential portion of the project, which was approved with 22 stalls fewer than the City Code requirement. In total, a deviation of 23 stalls was approved through the Planned Development, and the applicant is now requesting further deviation of five (5) stalls. City Code requires that residential parking be specifically reserved for use of residents and visitors only, and cannot be counted as part of any shared parking or joint parking arrangement. While some visitors to the Cedar Grove area may park once and visit multiple establishments, each site in the area should provide for its own off - street parking to avoid overflow onto other properties, into streets or in fire lanes. On- street parking is not allowed along Nicols Road. The acceptability of the net reduction in on -site off - street parking is a policy matter to be determined by City officials. 12. All sewer availability charges imposed as a result of additional seating in the outdoor dining area shall be paid prior to the operation of any business within the outdoor dining area. The applicant is responsible for submitting the proposal to the Metropolitan Council for a determination of any additional SAC (sewer availability charge) units. Payment of any associated SAC fees shall be made before the patio is opened for use. SUMMARY /CONCLUSION The applicant is requesting a Planned Development Amendment to allow an outdoor patio and on -sale liquor in conjunction with a full - service restaurant, a restaurant exceeding 4,000 s.£, and associated modifications to the Site Plan. The existing PD Agreement limits restaurant uses to a maximum of 4,000 s.f. The proposed restaurant occupies approximately 38% of the 11,000 s.f. commercial space, or 4,129 g.s.f. The applicant is requesting approval for the additional square footage because it follows the demised spaces within the building. Because the proposed restaurant utilizes the maximum allowed area, other food establishments would not be permitted. The project is a mixed use development, with residential units in a 4 -story building above 11,000 s.f. of commercial retail space. This type of mixed use presents unique considerations for compatibility. The City Code typically considers on -sale liquor and outdoor dining of more than 24 seats or involving on -sale liquor as conditional uses. The proposal appears to satisfy most of the performance standards in the City Code for outdoor dining patios with the exception of pedestrian sidewalk access around the commercial space and parking, for which a deviation is requested. Staff has suggested conditions of approval related to noise and use of outdoor sound systems, hours of operation, and use of a removable fence so they sidewalk can be fully opened during the winter months. The acceptability of the proposed use and suggested conditions is a policy matter for City officials. Planning Report — The Flats at Cedar Grove Restaurant December 18, 2014 Paae 9 ACTION TO BE CONSIDERED To recommend approval of a Planned Development Amendment to add an outdoor dining patio and associated site plan modifications, and on -sale liquor in conjunction with a full- service restaurant, and a restaurant exceeding 4,000 s.f, upon property located at 3825 Cedar Grove Parkway. If approved the following conditions shall apply: 1. A Planned Development Amendment Agreement shall be executed and recorded against the property at the Dakota County Recorder's Office. The following exhibits are required for the Agreement: a. Site Plan b. Patio Plan 2. The applicant shall provide a public trail easement, in a form acceptable to the City Attorney, for the area of the trail that is located outside the public right -of -way and within the lot. 3. The outdoor dining patio shall provide outdoor seating of not more than 58 seats as shown on the Site Plan. 4. A detail of the patio railing shall be provided for the Planned Development Amendment Agreement. 5. A Building Permit is required prior to installation of the fence and gates to ensure compliance with applicable building and fire codes. 6. The operation of the outdoor dining area shall be subject to compliance with the standards in the City Code. 7. The hours of operation of the outdoor dining area should be restricted to the hours of operation within the principal restaurant's interior space, and in no case should the outdoor dining patio be utilized after 11:00 p.m. 8. Any use of an outdoor sound system shall be subject to City Code standards, including that it shall not be used after 10:00 p.m. 9. The fence design shall be such that it can be removed during the winter to allow for free passage along the sidewalk around that corner of the building. 10. 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I I .aai O __j z ui d Mjffl� w J g5 d ui A9 Z 0 O U 4� Q w W v Z I I O Z Q Q 1 Ja � W LL- 0 W II U.J y X a� o a 1 3 CP w e olnrwurevumsiuvnnrn u tnn,' vmnnsaunwowruvsmns' emxonnmrnxrsvvmxsierrioo' xnnoowuximwsxlmm�vmusazwssaosuannxuxsv mmaaAemvessee �� susnnalcuowsl. svvttmanis' snsnsmsav &+D9CFZ IOl'WeaV510tlOWR0�/rMd enol�rept�5Z9LY�dwdB5i1�610L'LI 'evurxoads'sna�nrdoslxoenm UN City of Eagan: Planned Development Amendment The Flats at Cedar Grove, Eagan. 11/12/2014 New `oZZo' Restaurant to include outdoor patio and liquor license: The original development agreement regarding this project and its uses allows for a restaurant of 4,000 SF. The proposed restaurant, oZZo, will be an Italian style full service restaurant with sit -down dining, patio seating for 48 and liquor service for both inside and outside patrons. Tenant spaces C, D, E per original plans will account for the restaurant and its kitchen with a sum of 4,129 gross square feet. The proposed patio seating revises the parking plan by absorbing space of 4 adjacent parking stalls; of which have been relocating on the property. A decorative fence in combination with brick piers and planters will enclose the patio area. An awning will provide sunshade and add design character to the Italian outdoor seating feel for users and passersby. Having modified occupancy in this space per original drawings will not require additional bathrooms beyond the 4 mens and 4 womens water closets as the existing restroom plan was planned for the inclusion of a potential 4000 sf restaurant. The restaurant will open in conjunction with Phase I of the Flats residential building; currently scheduled between late March and April 1St, 2015. OZZo and its outdoor patio will be a great addition to this revitalized Cedar Grove Redevelopment area that is promoting a mixed -use neighborhood with a diversity of shopping and hospitality options. The neighborhood vision for a vibrant gateway will be enhanced with the inclusion of oZZo as it will physically anchor the Eastward corner of this mixed -use property. The restaurant and outdoor seating will add to the visual interest, walkability and dynamics of the next door Paragon Outlet Mall. And an Italian style restaurant will add character and another option to shoppers and residents. Ample parking on site will allow for plenty of visitors and promote the area as a destination. RECEIVED NOV 1 2 2014 City of Eagan: Planned Development Amendment The Flats at Cedar Grove, Eagan. .11/12/2014 Proposed items included toward amendment: • Outdoor patio plan and design (attached drawings) 0 Liquor License for both inside and outside patio service (issued separately) • Revised parking plan due to inclusion of patio (attached C2.0 Site Plan) • Restaurant signage mounted to building. RECEIVED WV A 2,1014 The Flats at Cedar Grove, Eagan Planned Development Amendment 1213012014 for City Council Review Additional Information Following the recommended approval of the Planned Development Amendment by the Advisory Planning Commission on December 18, 2014, a few items were recommended by the Commission to address further by the applicant prior City Council review. These (3) items are addressed below: 1) Revised Patio Plan Location The originally proposed patio plan had raised issues on accessibility around the patio due to blocking off the sidewalk around the building. The patio was also located on the corner of two drive aisles and adjacent parking stalls. ® Our revised plan dated 12/30/2014 shifts the patio closer to the building, allowing for continuous sidewalk access around the patio area and the entire commercial spaces - as recommended by the Commission and City Planners. ® Patio seating is now further away from the drive aisle and parked cars. ® This new location provides more opportunity for landscaping and screening of the patio to the West -where a parking island will include the existing fire hydrant and areas to plant trees. This island will also allow easy access for pedestrians connecting to the adjacent City Trail along Nicols Road. ® The patio is now completely secured and connected to the restaurant space. ® The visibility of the patio will add to the mixed -use nature of the building and add to the walkability and dynamics of this redeveloped neighborhood. 2) Proof of Parking Concerns were raised over the parking quantity dedicated to the restaurant and left over retail space. The Commission asked for a Proof of Parking study. ® A parking study was compiled on 12/29/2014 using six existing properties owned and managed by StoneBridge Communities (same ownership and management team of The Flats at Cedar Grove). See below spreadsheet. o We manage our cars through a permitting process. Every tenant is registered and receives a car window tag. This allows us to manage and understand the quantity of cars of all of our properties around the Twin Cities. This has enabled us to estimate parking stall demand on future, new construction projects. • The study shows an average car - per - apartment unit ratio of 1,42 at existing apartments throughout the Twin Cities. • The Flats at Cedar Grove has 409 total available parking stalls. M 235 of those are surface stalls available to resident and commercial tenants. 0 82 retail reserved stalls will have signs with designated hours for retail - only parking. For businesses with normal business hours, this means additional stalls will be available to tenants at night. a The Flats at Cedar Grove will have a 1.7 ratio even after dedicating 82 stalls to the retail portion of the building. Based on the oZZo Restaurant seating plan, 47 parking stalls will be needed. City Code would require 34 additional stalls made available to support the remaining 6,871 SF of retail space for a total of 81 retail parking stalls. Per the study below, 82 retail parking stalls will be made available. ® Our goal is to provide ample parking for all tenants; both commercial and residential, in order to operate a successful mixed -use building. We are more than confident that a 1.7 ratio (or 327 stalls) of resident car spaces per apartment unit will meet our needs with current demand and car usage trends. This is a conservative number and will likely be excessive even when the apartment building becomes fully leased. Therefore, we estimate that we'll have many more than 82 stalls available for retail parking. Additional Notes: ® The largest rental population are ages 25 -34. Current national trends show a reduced level of car ownership in this Millennial Generation. We foresee less demand in parking stalls in the future. With also having an adjacent transit station next to the outlet mall, we predict our quantity of resident cars will diminish in the future with raising public transit accessibility, interest and demand. g We expect the other tenant spaces to likely be businesses having standard daytime hours between 8am -5pm. This means having opposite needs for resident surface parking during the evening hours while commercial parking spaces are in demand during the day. The original Development Agreement approved 53 retail parking spaces. Proof of Parking Study: ......... . d rM it Y,,�. a i 1?B ::z� iRetai Tot 1.30 Lakeville Woods Lakeville , 76 9 12% NA _ 1.55 , Rosemount 2008 108 64 59% 13,000 SF 143 1.32 25 Hearthstone Apple Valley 2003 228 63 28% NA 297 1.30 Lakeville Woods Lakeville 2007 76 9 12% NA 118 1.55 Waterford Commons Rosemount 2008 108 64 59% 13,000 SF 143 1.32 25 Gateway Village St. Paul 2005 337 126 37% NA 505 1.49 River Pointe Lofts St. Paul 2007 133 81 61% NA 201 1.51 Victoria Park St. Paul 2013 215 102 47% NA 292 1.36 Toad Proprt�es 174 f...1. Now„ Retail Surface 82 Total Stalls^ 409 nStonebr�cfge . , Resident Garage 174 Resident Surface 153 Retail Surface 82 Total Stalls^ 409 A3 Stalls lost from original total of 412 due to latest patio location Notes: Per Approved Permit Drawings, Retail Parking RegV By City = 54 stalls (53 Originally Provided) Parking Data on Existing Properties Collected 1212912014 The apartments studied above have vacancies ranging from 95 -99% 3 3) Request for Use of Sound System on Patio The Advisory Commission added a condition to the recommended approval that no outdoor sound system be allowed at the outdoor patio space. ® Applicant requests the right to operate speakers for its restaurant sound system on the patio. This would not be a deviation from City Code. Sound systems providing background music are very common on outdoor dining patios and help to create a welcoming atmosphere for patio guests. An important element of restaurant success is to create an enjoyable environment that adds to the overall guest experience. We believe that background music on our patio will add to the attractiveness of the patio for our patio dining guests. We understand that City Code provides that an outdoor sound system shall not be operated in a manner in which it is plainly audible at a distance of 50 feet or more, and shall not be used after 10:00 p.m, without a permit. Consistent with this City Code, our intent would be to use the outdoor sound system for background music at reasonable levels and do not intend to use the outdoor sound system later than 10,00 p.m. We also intend to maintain on- going awareness of the noise levels from the patio sound system out of consideration for residents in this mixed use development. 40e cElwain, AIA Development Manager Chase Real Estate 4 tYKYRtSt3h t.fY18.�:3X#.,Ua°.„53: O� d'� E� f ✓� ,�@ � "� >` T *� fr�.•'B> i�/ 6 �D� 1� �.' ^ I IN xx ROAM ea .a: m en :Yar uee+n;eeir3 :ec ;etta ( �� d • w i y F " ° k s ,�q r'.g� ✓"''v ` > e. x25"23, "� ttrt�zauxreau. sav4teFSZ per »lsefsaa > � � A• � ��f�.d�,�P � 5 t r"j�"��? �� F/ l'�q� fL��' A° , �(�* � �^'°�v�l >;.5b/X 1 4-44 Fy s,� i'��YSX '•. a ,�, %> e•5°:a� { � E :;eEVS3f.�nt£I:liEV3Nks Nhlk� &Y 1 �R�"4� �, AB. �,� �EQ�� ,!_5 x'�yy��"�X�� /r',F�� E1^ f a•te I',+" ,3eaa�?�. �'i j�9sc•��Ta� a �i �� f t e+"� i�+�,` "�.^ .j'.. q � �a,g +f� _x �. may'., m� ®�.K.�`a°°�,{✓ � � a�^� ` ^ -'� �� exawr;M -. ss�s:::+xrue�es:;e � ^ ' � r. ' 1� .t`x..,�°*'. y, •:' ..:. ;a':�,,r '�a "� 1• F e _� �k yr �� ' 1.` �KNS(lsx+!FY.tAY:nAk:t9£P$ +bsWe #+ yy ii nc cl PA OL i7 # I a_ ,t> will. H W� i i All W� i i 3830 — Alder Lane, Eagan Doris Dahline Response to the Planning Report heard on December 18, 2014 When I read that City codes need to be amended to accommodate a project, I wonder — Is the project, as designed, too much on too little or should the design be amended to accommodate the City codes? I am speaking specifically to the Planned Development for The Flats at Cedar Grove and the applicant, Cedar Grove Hospitality, LLC, Rather than having more amendments to satisfy the City code requirements, I propose two considerations to eliminate the requested deviations /modifications to the Site Plan. My focus was the amendment requesting further deviation of the parking stalls. My ideas will either free up the current short fall (needing an amendment) or create more parking stalls on the existing land not currently available per Site Plan. I know my thinking is way outside the box, but why not? PLAN #I — Provide valet parking for the restaurant and patio patrons by leasing space from the City Parking. OFF - SIREET PARKING City Code - Sectionl1,70, Subdivision 5. Minimum required off-street parking. N — Restaurants, cafes, bars, etc. At lest one parking space for each three seats. 0 -- Comm/Retail, At least one off street parking space for each 200 s.f. Subdivision 29. B 12 - Minimum required parking space for outdoor dining. One stall for every 12 seats Planned Development allocated 53 stalls to Comm/Retail. (the 11,000 s.f. of Comm/Retail on ground level). 4,129 s. f, for the proposed restaurant 6,891 s.f. remains ... When *0 is applied (1 space per 200 s.f.) = 34 stalls. Converts to; 53 stalls allocated 34 stalls for Comm/Retail —. When *0 is applied (1 space per 200 s.f.) 19 stalls for the Restaurant ... When *N is applied (1 space for 3 seats), that allows 57 seats /guests A total of 24 Parking stalls are required for the Restaurant and Patio. Restaurants (share of the 53 allocated) =19 stalls for the Restaurant allowing 57 seats. 5 stalls for the Patio allowing 58 seats... When *B --12 is applied (1 space for 12 seats) QUESTION — How can the following be? [Planning Report -- 12/18, pg 6] The patio area is approximately 20'x 35' and seats 58. [oZZo ITALIAN BISTRO & BAR — Floor Plan, A -102] The seating in the restaurant appears to be more than double the seating on the Patio. If in fact that is true, then you must per *N double the required parking stalls a well. RECEIVED DEC 2 9 2014 PLAN #1 would make 43 parking stalls available (19,19 & 5), all from the Restaurant and Patio allotment and the applicant is compliant. QUESTION — How many personal will you have to support the Restaurant and Patio? The restaurant kitchen staff: the chef, cooks, soup /salad and dessert makers. The restaurant servers and bartenders, etc.? In all my reading I never saw provisions for this group of people regarding off-street parking. Some of the 43 parking stalls made available using PLAN # 1 could be reserved for them. A - Plus the [Planning Report — 12/18, pg 8] The Planned Development approved 22 parking stalls FEWER than the City Code requirement. In total, a deviation of 23 stalls was approved. These too could be recovered. Using the "43 ". B - A section of the paragraph references the 53 parking stalls allocated to the 11.00p f As indicated previously, these stalls were designated 34 Comm/Retail and 19 Restaurant ... There are NO remaining stalls on, -site to serve the residential portion of the project! QUESTION — Is this paragraph saying there is also a shortage of Residential parking? Do they also need some of the "43" by using PLAN 41 [Planning Report — 12/18.pg 3] From the applicants narrative: the restaurant and patio are to be a "great addition to revitalizing Cedar Grove, the outdoor seating will add visual interest. It speaks of "ample parking ", walkability and the dynamics of the Paragon Outlet Mall and to promote the area as a destination. ** This narrative is good, but will come back to it later. Because Cedar Grove Hospitality. LLC and The Flats at Cedar Grove, LLC have a need to ask for more amendments, I shook the "creative pot" to come up with ideas to eliminate the need for so many. This will be PLAN #2. This plan also evolved from my personal observations. I have a vision I would like share with the developer and the council. PLAN #2 — Have both the Restaurant and the Patio on the second floor. If possible, exchange the 4,129 s.f of street level restaurant with The Flats at Cedar group. If not possible, relocate only the patio to the second floor with access from the restaurant via a very nice stairway (and elevator). By raising the patio you now have several "tuck- under" badly needed parking stalls. You could even make the patio larger if you like because you do not lose parking stalls with a "tuck under;" The patio as proposed today has parking stalls on three sides and a driveway on the fourth. That is a lot of vehicle activity in very close proximity when dining. Diners also see the backside of Cedar Lanes to the South and the traffic of Highway 13 to the West. I know it is proposed to enclose the patio with brick piers and a decorative fence. It is also stated the patio will be separated from the parking lot by lining the outer edge of the patio with a trellis, planters, lightinggas heaters and fans. Advantages of a second floor patio: 1. City code requires the area to be enclosed, with direct access to the patio only from inside the building. With the stairway entrance this is a given 2. No special needs to control access — no fence or gates. With the proposed plan a fence was blocking free movement around the corner of the building. I believe the blocked sidewalk is no longer an issue. 3. The visual appearance for both patrons and on lookers, will be exceptionally attractive. For the City code 11.60 regarding Landscaping (and Green Space) Do you need amendments here also? - 1) that 10% will be landscaped 2) the parking lot landscaped islands 3)the requirement of overstory trees - 4)complements of evergreen trees and shrubbery, I would use all of these to create the "feel" of an Italian garden, I would strategically place the overstory trees on the South and West to block those views. Part of the required 10% would go on the patio with tall shrubs on the outer boundaries of raised beds (or some artificial grape vines). Not a fence with gates. The restaurant and the patio would each have ONE very Italian focal point, I could see a simple fountain, but large enough to make a point, umbrellas, large terra cotta pots of flowers about, Inviting, but not over done. The restaurant will be nice — a cozy Bistro, but the Patio will be however the Italians say, "Ooh LaLa! I might suggest ways to extend the seasons for the patio. The tall and very wide heat lamps will do for a while. A retractable roof ... even the Romans had a retractable roof on the Colosseum. In Marrakech, Morocco I saw a ceiling fold into its self and open up to the night sky... Wow A tent ....in India they do auditorium size tents — they are gorgeous. Because the project is unique and "special" people will walk the two blocks from the Paragon Outlet Mall and even I would walk across the street for a Cappuccino or a Cognac — Where I wouldn't walk to Jensens or Fitzes of Cedar Lanes to experience their patio's. From the Planning Report pg 8 + Each site in the area should provide for its own off - street parking to avoid overflow onto other properties etc. F. Y.I - No on- street parking is allowed along Nicols Road, Cedar Grove Parkway or Rahn Road That allows on- street parking only on ONE street — Gold Trail. Another reason for my concern regarding amendments requesting fewer parking stalls. I thank Pain Dudzialc She was good enough to provide me with City codes specific to CGD zoning district and Planned Development Sincerely, Agenda Information Memo January 20, 2015, Eagan City Council Meeting NEW BUSINESS A. Rezoning, Preliminary Planned Development and Preliminary Subdivision (Cedar Grove Townhomes) — Ryland Homes Action To Be Considered: To approve (or direct preparation of Findings of Fact for denial) of a Rezoning of 0.84 acres (Site 2) located at the southwest corner of Cedar Grove Parkway and Gold Trail, from CGD, Cedar Grove District to PD, Planned Development. To approve (or direct preparation of Findings of Fact for denial) a Preliminary Planned Development for the development of townhomes on both Sites 1 and 2, located at the southeast corner of Cedar Grove Parkway and Nicols Road, and at the southwest corner of Cedar Grove Parkway and Gold Trail, subject to the conditions listed in the APC minutes. To approve (or direct preparation of Findings of Fact for denial) of a Preliminary Subdivision (Cedar Grove Townhomes) upon two sites totaling 5.2 acres located at the southeast corner of Cedar Grove Parkway and Nicols Road, and at the southwest corner of Cedar Grove Parkway and Gold Trail, subject to the conditions listed in the APC minutes. Required Vote For Approval: ➢ Rezoning and Preliminary Planned Development — At least three votes ➢ Preliminary Subdivision —Majority of Councilmembers present Facts: ➢ The subject property consists of two sites, and the applicant has entered into a purchase agreement with the Eagan EDA to purchase the land for this development. ➢ The westerly site (Site 1) is 4.38 acres and is located at the southeast corner of Cedar Grove Parkway and Nicols Road. The easterly site (Site 2) is 0.84 acres is located at the southwest corner of Cedar Grove Parkway and Gold Trail. ➢ The proposed townhomes are a Conditional Use within the Zone 4 Buffer and sound attenuation construction measures apply. ➢ The two sites are each served by a private drive or street. Buildings are placed close to the street, and each has an individual entrance with a sidewalk connection to a trail. ➢ The buildings are in an urban contemporary design, and use similar and complementary materials to the surrounding buildings. ➢ The developer is requesting some deviations to typical Code requirements. These include a reduced minimum width of individual lots, and increased setbacks from public right -of -way. ➢ Significant grading of Site 1 is proposed with retaining walls along the south and east sides of that site. Site 2 will require a current wetland delineation, and resulting buffer and setbacks applied prior to final subdivision. ➢ A public hearing was held by the Advisory Planning Commission on December 18, 2014, and the APC did recommend approval. Issues: The APC questioned four -sided architecture and the proposed materials. • Ryland is proposing to use an engineered wood fiber siding and a concrete masonry unit. Ryland requests these products be considered upgrades from secondary materials based on their durability, rot - resistance, low maintenance, and cost premium associated with these products as compared to other alternatives. • Staff met with Ryland following the APC meeting and asked them to provide additional information about the products and the architectural treatments on the buildings for the City Council meeting. That information is in Attachment 5. • Essentially, Ryland explains that the siding materials they are proposing are considered primary or premium materials in cities where they do business and how the materials in this location are appropriate as the site provides a transition from residential to retail commercial. • Additionally, Ryland explains that the site is designed in such a way that all off -site views of the buildings will be of a building(s) front. • It was noted that the combination of primary materials that reflect those in the commercial portion of the redevelopment and more residential materials, like the wood fiber lap siding, would serve as a transition from the existing residential to the south and the commercial development in the core area. • The supplement information includes two spreadsheets comparing materials calculations for the proposed siding as a primary (scenario #2) vs. secondary (Scenario #1) material. Using the aggregate building example (pg. 3 of each scenario), the front elevation would have 67% vs. 55.6% primary materials, and the rear elevation would have 83.2% vs. 16.5% primary materials. The difference on the rear elevations is glass, and the rest is the garage doors. ➢ Public comments during the public hearing at the APC meeting included concerns about emergency access, lack of guest parking, the number of deviations, and height of the proposed townhomes. • Emergency access has been reviewed by Engineering and Fire and determined to be acceptable. • The development provides two garage stalls per unit, plus two parking spaces on each driveway for a total of four per unit. The City Code standard is two enclosed stalls per unit. o Building height is 35' to peak roof height, which is consistent with CGD standards and is not a deviation. 60 -Day Agency Action Deadline: ➢ Waived Attachments: (5) NBA -1 Location Map NBA -2 Draft December 18, 2014 APC Minutes NBA -3 Planning Report NBA -4 Report Exhibits NBA -5 Supplemental Narrative and Architectural Information NA, 0-9 r. _C O J N (D = r E O O 'y .0 > to •- O i_° a C,NC; >E 0. - V •� t" L � L a r 4 t� 'c E zoo z aL�c� Z 1 L �o r° N IE .n W N C O U O Y m O M m a v Imp, J 9► 0 ° LO C- ■ur ®os 1 - ■ ♦ ♦ .■ kw#Awg 01 11 M--i ■ a ■IMii°1, see 1111` rl�� ►�'` i► ■�,��■ ■ ®■ _:��11 II Room RUIN POP ML Loll, r MISS UA ® IN -- m IN IN •`• � • •, ply �� ® ®„ ®' ®' - - ®® ■ ��_ �� %�•■, ■x„111.; � ��:• `,,, ; \�',.. � `i iii i ®iiiiiii, ' ■ . m M i. ®:.. Advisory Planning Commission December 18, 2014 Page 5 of 16 B. Cedar Grove Townhomes Applicant Name: Tracey Rust, Ryland Homes Location: 3850 & 4030 Cedar Grove Parkway; Application: Preliminary Subdivision A Preliminary Subdivision to create a 51 multi- family townhome development. File Number: 19- PS- 06 -11 -14 Application: Rezoning A Rezoning from CDG, Cedar Grove District to R -3, Residential Townhouse. File Number: 19- RZ- 04 -11 -14 Application: Preliminary Planned Development A Preliminary Planned Development to allow a multi - family townhome development. File Number: 19- PD- 03 -11 -14 Planner Dudziak introduced the item and highlighted the information presented in the City Staff report dated December 11, 2014. Michael Ramme, Ryland Homes, thanked staff, provided company background information, commented on proposed finish materials and stated he was available for questions. Secretary Piper asked Mr. Ramme if he had .a material board illustrating the proposed materials and if other cities consider the materials to be primary. Mr. Ramme stated he was not able to put a material board together prior to the Advisory Planning Commission meeting, and that each city is different but many consider the proposed materials higher end. He further stated they intend to provide a materials board for the City Council meeting. Member Joe Dierkes asked about the shared driveway access with the park. Assistant City Engineer Nelson responded that the shared access was requested by the City to minimize access points on Cedar Grove Parkway and consolidate the access opposite River Valley Way. Vice Chair Vanderpoel asked why there was not four -sided architecture, why the units were so narrow (22') and would .buyers be informed of the airport. Mr. Ramme stated that he believes the rear of the units do present an upgraded finish material, while also dressing up the fronts which present to Cedar Grove Parkway. He stated the 22' foot width is typical for their product and that the buyer pool has been very receptive to the unit design. He further stated that, in similar circumstances where the site has noise exposure, Ryland has buyers sign an addendum acknowledging the site's proximity to the airport. Chair Filipi opened the public hearing. Advisory Planning Commission December 18, 2014 Page 6 of 16 Gregory Carlson, 4026 Diamond Point, stated his opposition to the project due to number of deviations requested and the loss of his view of the Minneapolis skyline due to the proposed height of the structures. Doris Dahline, 3830 Alder Lane, stated her concern for lack of emergency access. John Andrusko, 4225 Nicols, stated his concern with the lack of guest parking spaces. John Herman, 4025 Diamond Point, stated his opposition to the project due to the loss of his view of the Minneapolis skyline because of the proposed height of the structures. There being no further public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. Mr. Nelson explained the emergency access was reviewed and approved by Eagan Fire. Ms. Dudziak explained required parking is two stalls per unit (with at least one enclosed) and the applicant is proposing 4 stalls per unit (two inside the garage and two on the driveway). Secretary Piper asked if the 35' tall buildings could be built without the PD zoning. Planner Dudziak responded affirmatively that the 35' height is not a deviation to a City Code standard. Piper also asked about interior window treatments and ADA accessibility. Planner Dudziak responded that the CGD window treatment requirement applies but was most likely intended to make sure there was consistency in commercial buildings and rental apartment buildings. Staff also stated that accessibility requirements cannot be more restrictive that the State Building Code. Member Piper opined that he can appreciate the neighbors' concerns; however, because the proposal is a Planned Development and 35' structure height is consistent with CGD zoning, he is inclined to vote in favor of the project. Secretary Piper moved, Vice Chair Vanderpoel seconded a motion to recommend approval of a Rezoning of 0.84 acres (Site 2) located at the southwest corner of Cedar Grove Parkway and Gold Trail, from CGD, Cedar Grove District to PD, Planned Development. All voted in favor. Motion carried 5 -0. Secretary Piper moved, Vice Chair Vanderpoel seconded a motion to recommend approval of a Preliminary Planned Development for the development of townhomes on both Sites 1 and 2, located at the southeast corner of Cedar Grove Parkway and Nicols Road, and at the southwest corner of Cedar Grove Parkway and Gold Trail, subject to the following conditions: 1. The property shall be subdivided and platted prior to Final Planned Development approval. 2. The developer shall execute a Preliminary Planned Development Agreement which includes the following plans. • Site Plan • Building Elevations • Landscaping Plan Advisory Planning Commission December 18, 2014 Page 7 of 16 • Site Lighting Plan 3. A Final Planned Development Agreement shall be executed for each of Sites 1 and 2 prior to issuance of a building permit for the site. The Final Planned Development Agreement shall be recorded against the property at the Dakota County Recorder's office. The following plans are necessary for each Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Landscaping Plan • Final Site Lighting Plan 4. The term of the Preliminary Planned Development shall be three (3) years. 5. A homeowners association shall be created for the ownership and maintenance of the common property. All common property and open space shall be conveyed to and maintained by the homeowner's association, as well as any other common amenities. All common lots shall be deeded to the homeowner's association. 6. All association documents shall be in a form acceptable to the city attorney. 7. All exterior building materials shall be integrally colored. 8. Air conditioner condenser units shall be shown on the Final Landscape Plan and screening of the units with landscape plantings or a physical screen shall be provided as part of the Final Landscape Plan. 9. The Site Lighting Plan shall be revised to achieve a minimum illumination of 0.5 footcandles throughout the parking area on Site 2, and to minimize light spillover across the east boundary of Site 1. 10. The applicant shall fulfill tree mitigation requirements through the installation of thirty -four (34) Category A trees. 11.The applicant shall ensure the preservation of saved trees via protection of the preserved individual tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on -site. 12. The applicant shall contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 13. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion /Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Advisory Planning Commission December 18, 2014 Page 8 of 16 14. In accordance with Eagan City Code §11.67 Subd. 4. B., the applicant shall have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and shall have all existing wetlands assessed utilizing the Minnesota Routine Assessment Method (Version 3.0 or later version). The delineation shall be completed prior to Final Subdivision. 15. Any and all wetland delineations shall be conducted during the growing season (i.e., typically between April 15 and October 15) and shall be submitted to the City for review and approval prior to Final Subdivision. 16. All of the wetlands on the site shall have Wetland Buffers in accordance with Eagan City Code §11.67 Subd. 6. 17. The developer shall be responsible to restore the parkland and trail damaged by the installation of the storm sewer through Bridgeview Park in a manner acceptable to the City Engineer. 18. Connection to the utility mains will require open cutting the streets and boulevards. The developer shall be responsible to restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. 19. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 20. The applicant shall provide a plan to be approved by staff to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. 21. "No Parking /Fire lane" shall be installed along all private streets within the development narrower than 28' wide to ensure they are kept open for emergency vehicle access. 22. Turnaround areas at the end of the private streets shall be signed "No Parking /Fire Lane." 23. Cross- easements for ingress /egress to the park parking lot shall be executed in a form acceptable to the City Attorney. 24. The developer shall dedicate public drainage & utility easements over all public utilities at a minimum width of 20 feet. 25. In accordance with City Code, a Conservation Easement shall be provided over Wetland Buffer areas, in a form acceptable to the City Attorney. 26. The developer shall be responsible for acquiring all outside agency permits and approvals. 27. A cash park dedication shall be paid at the time of final plat at the rates then in effect. 28. A cash trail dedication shall be paid at the time of final plat at the rates then in effect. Member Sagstetter suggested it would behoove the applicant to have an exterior material board available for the City Council to review. Advisory Planning Commission December 18, 2014 Page 9 of 16 Vice Chair Vanderpoel stated that she would be voting in favor but that she would like the City Council to carefully review the deviations requested. Specifically, she has concerns with the lack of visitor parking and on -site recreation. She also echoed Member Sagstetter's exterior material comments. All voted in favor. Motion carried 5 -0. Secretary Piper moved, Vice Chair Vanderpoel seconded a motion to recommend approval of a Preliminary Subdivision (Cedar Grove Townhomes) upon two sites totaling 5.2 acres, subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, B1, B4, C1, C2, C4, E1, and 'F1 2. The property shall be platted. 3. A homeowners association shall be created for the ownership and maintenance of the common property. All common property and open space shall be conveyed to and maintained by the homeowner's association, as well as any. other common amenities. All common lots shall be deeded to the homeowner's association. 4. Within the one -mile Buffer of Airport Noise Policy Zone 4, a minimum 19 dBa reduction in interior noise levels shall be required for new residential construction, to be provided at the time of application for Building Permit. 5. All exterior building materials shall be integrally colored. 6. Air conditioner condenser units shall be shown on the Final Landscape Plan and screening of the units with landscape plantings or a physical screen shall be provided as part of the Final Landscape Plan. 7. The Site Light Plan shall be revised to achieve a minimum illumination of 0.5 footcandles throughout the parking area on Site 2, and to minimize light spillover across the east boundary of Site 1. 8. The applicant shall fulfill tree mitigation requirements through the installation of thirty -four (34) Category A trees. 9. The applicant shall ensure the preservation of saved trees via protection of the preserved individual tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on -site. 10. The applicant shall contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 11. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in Advisory Planning Commission December 18, 2014 Page 10 of 16 designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion /Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 12. In accordance with Eagan City Code §11.67 Subd. 4. B., the applicant shall have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and shall have all existing wetlands assessed utilizing the Minnesota Routine Assessment Method (Version 3.0 or later version). The delineation shall be completed prior to Final Subdivision. 13. Any and all wetland delineations shall be conducted during the growing season (i.e., typically between April 15 and October 15) and shall be submitted to the City for review and approval prior to Final Subdivision. 14. All of the wetlands on the site shall have Wetland Buffers in accordance with Eagan City Code §11.67 Subd. 6. 15. The developer shall be responsible to restore the park land and trail damaged by the installation of the storm sewer through Bridgeview Parkin a manner acceptable to the City Engineer. 16. Connection to the utility mains will require open cutting the streets and boulevards. The developer shall be responsible to restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. 17. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 18.The applicant shall provide a plan to be approved by staff to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. 19. "No Parking /Fire lane" shall be installed along all private streets within the development narrower than 28' wide to ensure they are kept open for emergency vehicle access. 20. Turnaround areas at the end of the private streets shall be signed "No Parking /Fire Lane." 21. Cross - easements for ingress /egress to the park parking lot shall be executed in a form acceptable to the City Attorney. 22. The developer shall dedicate public drainage & utility easements over all public utilities at a minimum width of 20 feet. 23. In accordance with City Code, a Conservation Easement shall be provided over Wetland Buffer areas, in a form acceptable to the City Attorney. 24. The developer shall be responsible for acquiring all outside agency permits and approvals. 25. A cash park dedication shall be paid at the time of final plat at the rates then in effect. Advisory Planning Commission December 18, 2014 Page 11 of 16 26. A cash trail dedication shall be paid at the time of final plat at the rates then in effect. All voted in favor. Motion carried 5 -0. PLANNING REPORT CITY OF EAGAN REPORT DATE: December 11, 2014 (revised December 16, 2014) APPLICANT: Ryland Homes CASE: 19- PS- 06- 11 -14; 19- RZ- 04 -11 -14 19- PD- 03 -11 -14 HEARING DATE: December 18, 2014 PROPERTY OWNER: Eagan Economic APPLICATION DATE: Nov. 26, 2014 Development Authority REQUEST: Prelim. Subdivision; Rezoning; PREPARED BY: Pam Dudziak Prelim. Planned Development LOCATION: SE corner Cedar Grove Parkway/Nicols Rd., and SW corner Cedar Grove Parkway /Gold Tr. COMPREHENSIVE PLAN: SA /MD, Special Area /Medium Density; ZONING: PD, Planned Development; CGD, Cedar Grove District SUMMARY OF REQUEST Ryland is proposing development of 51 townhomes on two sites within the Cedar Grove Redevelopment area. The westerly site (Site 1) is 4.38 acres and is located at the southeast corder of Cedar Grove Parkway and Nicols Road. The easterly site (Site 2) is 0.84 acres is located at the southwest corner of Cedar Grove Parkway and Gold Trail. Ryland is requesting approval of a Preliminary Subdivision (Cedar Grove Townhomes) upon two sites totaling 5.2 acres, a Rezoning of 0.84 acres (Site 2) from CGD, Cedar Grove District to PD, Planned Development, and a Preliminary Planned Development for the development of townhomes on both sites. AUTHORITY FOR REVIEW Subdivision: City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Conunission and the Council shall be guided by criteria, including the following, in approving, denying or establishing conditions related thereto: A. That the proposed subdivision does comply with applicable City Code provisions and the Comprehensive Guide Plan. Planning Report — Cedar Grove Townhomes December 18, 2014 Page 2 B. That the design or improvement of the proposed subdivision complies with applicable plans of Dakota County, State of Minnesota, or the Metropolitan Council. C. That the physical characteristics of the site including, but not limited to, topography, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage and retention are such that the site is suitable for the type of development or use contemplated. D. That the site physically is suitable for the proposed density of development. E. That the design of the subdivision or the proposed improvements are not likely to cause environmental damage. F. That the design of the subdivision or the type of improvements are not likely to cause health problems. G. That the design of the subdivision or the type of improvements will not conflict with easements of record or with easements established by judgment of court. H. That completion of the proposed development of the subdivision can be completed in a timely manner so as not to cause an economic burden upon the City for maintenance, repayment of bonds, or similar burden. I. That the subdivision has been properly planned for possible solar energy system use within the subdivision or as it relates to adjacent property. (Refer to City Handbook on Solar Access). J. That the design of public improvements for the subdivision is compatible and consistent with the platting or approved preliminary plat on adjacent lands. K. That the subdivision is in compliance with those standards set forth in that certain document entitled "City of Eagan Water Quality Management Plan for the Gun Club Lake Watershed Management Organization" which document is properly approved and filed with the office of the City Clerk hereinafter referred to as the "Water Quality Management Plan ". Said document and all of the notations, references and other information contained therein shall have the same force and effect as if fully set down herein and is hereby made a part of this Chapter by reference and incorporated herein as fully as if set forth herein at length. It shall be the responsibility of the City Clerk to maintain the Water Quality Management Plan and snake the same available to the public." Planning Report — Cedar Grove Townhomes December 18, 2014 Paize 3 Planned Development: City Code Chapter 11.60, Subd. 18, A., states the intent of the Planned Development zoning district as follows: 1. Providing greater flexibility in environmental design and relaxation of strict application of the zoning ordinance in exchange for greater creativity and environmental sensitivity. 2. Recognizing the economic and cultural advantages that will accrue to the residents of a planned community. 3. Encouraging a more creative and efficient approach to the use of the land. 4. Encouraging the preservation and enhancement of desirable site characteristics, natural features, and open space. 5. Encouraging a development pattern that is consistent with land use density, transportation facilities and community facilities objectives of the Comprehensive Plan. BACKGROUNDMISTORY The properties were acquired by the Economic Development Authority pursuant to the Cedar Grove TIF District which was established in 2001 and certified in 2003. Site 1 was rezoned to PD, Planned Development, in conjunction with a residential townhome redevelopment proposal by Delta Development in 2001. The easterly portion of that Planned Development was constructed in several phases in the intervening years ( Nicols Ridge 1St - 5 t Additions). The westerly portion remained undeveloped. Because of the prior PD, Site 1 is not proposed for rezoning, but a new Preliminary Planned Development will replace the previous one, which has expired. Along with much of the Cedar Grove redevelopment area, Site 2 was zoned CGD, Cedar Grove District, in 2003. The site is less than one acre in size and is a corner lot. The surrounding area is designated for mixed uses and contains commercial /retail, park and medium and high density residential uses. Woodhaven Park abuts the smaller Site 2. The larger Site 1 is adjacent to the new public Bridgeview Park, installed in the summer of 2014. Site 1 is just across Nicols Road from the Cedar Grove Transit Station, and the easterly site within % mile of same. EXISTING CONDITIONS Both Site 1 and Site 2 are currently undeveloped and have moderate wooded areas with mature trees. Elevations range from 855 to 825, with the entire site sloping toward Cedar Grove Parkway. Site 2 is relatively flat with elevations ranging from 808 to 800, with the high point in the center of the parcel. A small portion of an adjacent wetland extends into the southeast corner of Site 2. Planning Report — Cedar Grove Townhomes December 18, 2014 Paue 4 SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST Description of Proposal — The applicant is proposing development of row townhomes. There are two subject sites, and the applicant would develop both simultaneously, and have a single association for the maintenance of both sites. The sites are being acquired from the Eagan Economic Development Authority, which is selling the sites together. Access to Site 1 will be from Cedar Grove Parkway, and will be shared with the adjacent Bridgeview Park. Access to Site 2 will be from Gold Trail. Each townhome unit will have a garage and individual entrance, with a private street for access. The proposed Preliminary Subdivision applies to both Site 1 and Site 2, to subdivide and plat the property into individual lots for each townhome unit, and create common property for the private streets, driveways and yard space. The proposed Rezoning applies only to Site 2, which is currently zoned CGD, Cedar Grove District. The proposed Preliminary Planned Development applies to both Sites 1 and 2, and will establish a Planned Development on Site 2, and replace the existing Planned Development on Site 1. Existing Use Zoning Land Use Designation North Site 1— Vacant/ Site 1 — CGD, Cedar Site 1 — SA/MU, Special Parking Garage Grove District; PD, Area/ Site 2 — Lincoln Place Planned Development Mixed Use Youth Housing Site 2 — PD, Planned Site 2 — SA/HD, Special Development Area/High Density East Site 1 — Bridgeview Park Sites 1 & 2 — P, Park Sites 1 & 2 — SA/P, Special Site 2 — Woodhaven Park Area/Parks, Open Space and Recreation South Site 1 — Single- family Site 1 — R -1, Single - Site 1 — LD, Low Density Residential family Residential Site 2 — SA/MD, Special Site 2 — Vacant; Park Site 2 — CGD, Cedar Area/Medium Density; Grove District; P, Park P, Park West Site 1 — Cedar Grove Site 1 — PD, Planned Site 1 — SA/QP, Special Transit Station Development Area/Quasi- Public Transit Site 2 — The Flats at Cedar Site 2 — CGD, Cedar Station Grove/ Cedarvale Lanes Grove District; PD, Site 2 — SA/MU, Special Planned Development Area /Mixed Use EVALUATION OF REQUEST Description of Proposal — The applicant is proposing development of row townhomes. There are two subject sites, and the applicant would develop both simultaneously, and have a single association for the maintenance of both sites. The sites are being acquired from the Eagan Economic Development Authority, which is selling the sites together. Access to Site 1 will be from Cedar Grove Parkway, and will be shared with the adjacent Bridgeview Park. Access to Site 2 will be from Gold Trail. Each townhome unit will have a garage and individual entrance, with a private street for access. The proposed Preliminary Subdivision applies to both Site 1 and Site 2, to subdivide and plat the property into individual lots for each townhome unit, and create common property for the private streets, driveways and yard space. The proposed Rezoning applies only to Site 2, which is currently zoned CGD, Cedar Grove District. The proposed Preliminary Planned Development applies to both Sites 1 and 2, and will establish a Planned Development on Site 2, and replace the existing Planned Development on Site 1. Plamung Report — Cedar Grove Townhomes December 18, 2014 Page 5 The applicant's narrative states "The development design incorporates urban style architecture" and "recognizes the development potential of the site and is considerate of the City's Goals and Objectives for this area." Additionally, the site plan "promotes pedestrian friendly connections between housing units and public trails." Planned Development and Public Benefit — The properties are currently zoned PD, Planned Development and CGD, Cedar Grove District. The CGD zoning district was established in 2002 as a tool to implement the principles of the Cedar Grove Design Framework for compact mixed - use development with an urban design that is pedestrian friendly. To this end, the CGD district establishes specific standards related to site planning, architecture, buildings materials, landscaping, signage and other elements. By its nature, the Cedar Grove Redevelopment District is expected to involve compact and more intense development than is the case in other areas of the City. While the CGD Zoning District permits that to occur, in order to be implemented, the details of individual developments may not align with all of the specific requirements of the Zoning District. As a consequence, the City anticipates that the developments within the district will reflect the general expectations of the Code, but will be implemented through Planned Development Zoning, with the specific plans being compared to the standards of that district as well as the redevelopment goals and principles of the Cedar Grove Commons Special Area Plan of the City's Comprehensive Guide Plan. The Planned Development zoning affords flexibility to both the developer and the City with the objective that the mutual flexibility benefits both parties. This proposal provides for development of a medium density residential project within the Cedar Grove Redevelopment T1F District. The developer is requesting some deviations to typical Code requirements to accomplish development such as setbacks and lot widths. This report evaluates the proposed Planned Development in comparison to the CGD zoning district and other City zoning standards, as well as the principles of both the Cedar Grove Commons Special Area Plan and the Cedar Grove Design Framework. Term — Staff suggests a three -year term for this Planned Development Amendment. Compatibility with Surrounding Area — The Cedar Grove Redevelopment District anticipated a mix of residential and commercial uses. The Cedar Grove Commons Special Area land use plan includes a variety of uses to shape the redevelopment area as a mixed -use, pedestrian and transit- oriented design. Residential townhomes are a conditional use within the CGD zoning district. Consistency with Comprehensive Guide Plan — State law provides for the Planning Commission to make a determination as to the consistency of the proposal with the City's Comprehensive Guide Plan, when a City or EDA considers the sale of property to a private entity. In that regard, the question of consistency was considered by the Advisory Planning Commission on November 25, 2014, and a recommendation was made that the proposed use is consistent with the Comprehensive Guide Plan. Plamung Report— Cedar Grove Townhomes December 18, 2014 Page 6 Ryland Homes and the Eagan EDA have entered into a purchase agreement for the sale of the two sites for development of residential townhomes within the Cedar Grove Commons Special Area. The agreement is contingent upon approval of the development proposal. Airport Noise Considerations — The City of Eagan considered airport noise as a factor in its Comprehensive Land Use Guide Plan. Historically, the City has attempted, where possible, to minimize land uses that would be in conflict with operations at MSP. The City's adopted Comprehensive Guide Plan currently designates the subject site as Medium Density residential, within this Special Area. The City has adopted an Aircraft Noise Zone Overlay District in the land use regulations of the City Code in accordance with the Metropolitan Council's 2030 Transportation Policy Plan, Appendix L (Land Use Compatibility Guidelines for Aircraft Noise). New construction as defined within these regulations is subject to noise attenuation requirements to limit negative impacts of aircraft noise on residents and inhabitants of structures located within established noise zones. In addition, the City of Eagan has elected to establish a one -mile noise buffer zone as an extension to Zone 4 to provide additional noise protection for sensitive uses. Based on the Metropolitan Council Policy Contours adopted in 2007, the site is located within the one -mile buffer area of the 60 dB contour, placing it within Noise Policy Zone 4. Single and multiplex residential uses with individual entrances are considered Conditional Uses within the Noise Buffer Zone and must meet the following land use review factors identified in the Metropolitan Council 2030 Transportation Plan - Appendix L: 1. Proposed construction design will provide outdoor to indoor attenuation required by structure performance standards in Table L -4. The table indicates the interior sound level standard for residential uses is 45 dBa. New residential construction as proposed will require a minimum 19 dBa noise reduction within the Buffer Zone. 2. Is the site located under a major departure flight track used by jets? The site lies 4 miles south of the north -south runway at MSP. Significant fanning of takeoff flights over Eagan reduces direct noise impact under or adjacent to any major departure flight tracks. Therefore the proposed use should be considered compatible with this factor. 3. Is the site located parallel to a primary runway used by jets? The subject site is not located parallel to a primary runway. 4. Is the site located parallel to a runway to be used for unshielded engine run -ups? The subject site is not located parallel to a runway used for unshielded engine run -ups. 5. Is the proposal consistent with adjacent land use ambient noise; and is it consistent with the overall comprehensive plan? The Metropolitan Council approved the City's Land Use Plamiing Report — Cedar Grove Townhomes December 18, 2014 Paae 7 Plan in April 2010, which included a MD, Medium Density residential designation for this property. 6 Has the local government adopted an effective method to inform future occupants of aircraft noise exposure? The noise contours are shown on the City's Zoning Map and on the Land Use Map within the City's Comprehensive Guide Plan. Densi — The Medium Density land use designation establishes a range of 4 -12 units per acre. The proposed 51 units on 5.22 acres results in an overall density of 9.77 units per acre. Site 1 is proposed to have 45 units on 4.38 acres, for a site density of 10.27 units per acre. Site 2 is proposed to have 6 units on 0.84 acres, for a site density of 7.18 units per acre. Lots — The proposed Preliminary Subdivision creates individual lots for each townhome unit, leaving the balance of each site as common property. A homeowners association should be created for the ownership and maintenance of the common property. The proposed lot width is a deviation to CGD standards. CGD requires a minimum width of 25' for individual lots. The smallest lots proposed in this subdivision are 22' wide. The 22' width coincides with the interior walls of the individual townhome units. For this reason, approval of the lot width deviation is requested. Site Plan — The Site Plan shows a total of 51 units on the two sites. Access is via private streets from Cedar Grove Parkway (Site 1) and Gold Trail (Site 2). Retaining walls are proposed along the south side of Site 1, where the grade differential is more than 20' to the adjacent property, and along portions of the east side adjacent to Bridgeview Park. Individual entrances at street level is a design requirement of the CGD zoning district. Both sites provide buildings with individual front entrances and sidewalk connections to the existing trail along Cedar Grove Parkway. The interior units on Site 1 have similar individual entrances directly connecting to sidewalks throughout the development. Because of the change in grades, the individual entrances cannot meet accessibility standards as the CGD zoning ordinance requires. The applicant's narrative indicates that "ADA accessibility for these units will be from the garage." Site 1 — This site is proposed for 45 units in 10 buildings containing 4 or 6 units per building. Retaining walls are proposed on the south and southeast edges of the site. The retaining walls are proposed to be boulder walls, and due to their height will be engineered and have a fence at the top. On- street parking is allowed on one side of the main private street (road section A) which is 30' wide; no parking is allowed on the narrower street segments (road sections B) which are 26' wide. The on- street parking provides three (3) parallel stalls, and an additional five (5) stalls of Planning Report — Cedar Grove Townhomes December 18, 2014 Page 8 visitor parking are provided at the west end of the private drive, bringing total visitor parking to eight (8) stalls on Site 1. Site 2 — Site 2 proposes one (1) six -unit building. Access to the site is from Gold Trail via a private street which serves the individual lots. Four (4) visitor parking stalls are provided in addition to those on the individual driveways. Parking — City Code requires a minimum of two stalls per unit, at least one of which is enclosed. Each dwelling unit has a two -stall garage with minimum size of 20' x 20'. A 22' setback from the curb of the private street provides additional parking on the individual driveways. Thus, each unit is provided with four parking stalls, double the required minimum. Additional visitor parking is desired, but not required, for townhome developments. Site 2 provide 4 visitor parking stalls for 6 units. In addition, on- street parking is available on Gold Trail for those occasions where more parking may be needed. Site 1 provides 8 visitor stalls for 45 units. On- street parking is not available on Cedar Grove Parkway, and visitor parking is not acceptable in the Bridgeview Park parking lot. For those occasions when additional parking may be needed, overflow visitor parking could be accommodated in the public parking structure across Cedar Grove Parkway. Setbacks — The CGD zoning district utilizes maximum build -to lines rather than minimum structure setbacks. CGD establishes a minimum front yard setback of 0' and maximum of 10', a minimum setback of 0' for side yards, and a minimum setback of 20' for rear yards. Parking setbacks are a minimum of 5' on side and rear yards, and 20' in front yards adjacent to public right -of -way. These standards were applied to the evaluation of this proposal. Structure Setbacks: A deviation is requested to exceed the maximum build to line adjacent to the public rights -of -way. This is for the principal structure, the front stoops providing individual street side entrances and sidewalk connections to the trail are set back 15'. The additional distance is necessary to provide for snow storage and because of the stairs necessary to accommodate the difference in grade between the structure and the adjacent trail. Minimum structure setbacks for rear and side yards are exceeded adjacent to parks and existing single- family residential homes. Because side and rear yard setback standards are minimums rather than build -to lines, these are considered satisfied and deviation is required. City Code Zoning (CGD Build -To Lines) Standard Front Yard /Public Rights -of -way 0 -10' Side Yard 0' Rear Yard 20' Site 1 Proposed Plamiing Report — Cedar Grove Townhomes December 18, 2014 Page 9 Cedar Grove Parkway (principal structure) 217 Cedar Grove Parkway (individual stoops) 15' East (adj. to Bridgeview Park) 26.7' South (adj. to SF residential) 38.3 Distance from curb of private street 22' Distance between buildings 20' Site 2 Proposed Cedar Grove Parkway 21.7' Cedar Grove Parkway (individual stoops) 15' Gold Trail 21.9' East (adj. to Woodhaven Park) 26.7' South (Vacant CGD & Woodhaven Park) 35.4' Distance from curb of private street 22' Distance between buildings N/A Parking Setbacks: Zoning City Code Standard (min.) Front yard (public right -of -way) 20' Side Yard 5' Rear Yard 5' From Wetland Buffer 10' min. Site 1 Front Yard (public ROW) N/A Side Yard (adj. to Bridgeview Park) N/A Rear Yard (adj. to SF residential) 18.1' Site 2 Front Yard (public ROW) N/A Side Yard (East, adj. to Woodhaven Park) N/A Rear Yard (South, adj. to Woodhaven Park) 18.1' From Wetland Buffer 20' (estimated, pending wetland delineation) Building Elevations /Architecture — The buildings are designed in an "urban contemporary style that will be both similar and complementary to the surrounding architecture." All buildings are 2 -% stories. The narrative describes that through the use of color and different materials, architectural features including "cable- suspended front canopies, copper colored standing seam metal roofs on arced canopies and box bay roofs, and dark bronze windows . . . give the townhomes a sleek urban look." Also, "the natural horizontal banding is broken up by strong vertical box bays and vertical stone `chimney' elements providing visual relief and breaks in the fascia line." Planning Report — Cedar Grove Townhomes December 18, 2014 Pave 10 Materials - The zoning ordinance requires that all materials be "attractive in appearance, durable with a permanent finish, and of a quality that is consistent with the standards and intent of the Design Framework." The zoning ordinance also requires that all sides of a building be treated as a front, utilizing complementary major materials colors, and a combination of vertical and horizontal pattern designs in the building facade. The CGD zoning district establishes that primary materials cover at least 60% of the facade, and secondary materials occupy not more than 30% of the facade. Accent materials may make up not more than 10 %. Primary materials include brick, stone and glass; secondary materials may include decorative block or integrally - colored stucco. Proposed materials consist of brick and CMU or manufactured stone, an engineered wood fiber lap siding, and fiber cement panels. Roofing is asphalt shingles, and windows and doorways have metal roof accents. The brick, stone and glass are considered primary materials. The decorative block and the cement fiber panels are secondary materials. The wood fiber lap siding is a material not classified in the ordinance. The lap siding is integrally colored. Similar lap siding was used on the Nicols Ridge Townhomes, a development which preceded the establishment of CGD architectural standards. Cement fiber is a non - combustible durable material, and the proposed panels provide another textural finish, and give the appearance more of stucco than of siding. Cement fiber lap siding was used on The Flats at Cedar Grove apartments, and considered a secondary material for that project. The applicant provided aggregate materials ratios for each unit type end unit and three different interior unit designs. Based on these classifications for primary and secondary materials, the ratio of primary materials on the front facades range from 50.4% to 61.8 %. The rear facades provide 16.1 % to 17.6% primary materials. The applicant is requesting that the LP Smart Side engineered wood fiber siding and the split face CMU be considered upgrades from secondary materials. Both are durable and rot - resistant products, and are integrally colored, which is consistent with the intent of the CGD architectural materials standards. The applicant has indicated that increasing the amount of brick or stone to strictly meet the primary materials ratios would likely result in a downgrade of the CMU and siding products to offset the added costs. If the proposed materials mix is acceptable to City officials, a deviation from the strict materials ratio can be accon-nnodated through the Planned Development. Architecture -- Architectural standards require that buildings longer than 50' provide visual relief through use of different material or textures, horizontal and /or offsets, or recessed windows on the first floor, and that building facades be divided into bays of roughly equal width between 20' and 40' in length. The architectural features of the building design reinforce the unit separation, with interior units being 22' wide. The building architecture treats each facade of the building with the same materials, although the ratio of primary materials is greater on the front facades. Architectural features Planning Report —Cedar Grove Townhomes December 18, 2014 Pajze 11 provide interest on all elevations. Doorway, window and roof elements separate each unit and create the variation and relief called for in the ordinance. Specifically, the metal roof awnings over some doors and windows, and the curved framing above some windows and doors enhance the visual interest. Other City Code Standards — Section 11.70, Subd. 21 contains design standards that apply to multiple residential developments generally, and Section 11.60, Subd. 21 contains standards specific to the CGD zoning district. Indoor Storage Space — All multiple dwelling buildings shall provide a minimum 150 cubic feet of storage within each dwelling unit, and in townhouse units this storage space may be provided in a garage serving the unit. In this case, the units have a basement area that exceeds the 150 cubic feet standard. While the City Code allows such storage to be within the garage for townhouse units, relying on the garage for storage would reduce the garage space available for vehicle parking. The submitted floor plans show an unfinished and storage area in the lower level of each unit which satisfies this standard. Window Treatments — The CGD zoning ordinance requires consistent interior window treatments in multiple residential complexes for windows that are visible from a public street. While the intent of this provision is to ensure a consistent appearance from the outside, it may be unrealistic to control interior decor for a townhome development such as this where the units are to be individually purchased and owned. The applicability of this provision is a policy matter to be determined by City officials. The City Code requires that multiple- family dwelling complexes provide a minimum recreation area of 200 -300 sq. ft. per unit. Recreation Space On Site — The City Code requires that all multiple family buildings provide a minimum recreation area equal to 300 sq. ft. for each 3- bedroom unit, which translates to 15,300 sq. ft. for the total of 51 units. A designated on -site recreation space is not provided with this development. The intent of the redevelopment district and CGD zoning is that development would be more compact and recreation and open spaces would be provided more through public amenities than individual private spaces. Both Site 1 and Site 2 are adjacent to public parks. The lack of specific designated on -site recreation space, if acceptable to City officials, can be accommodated through the PD zoning. Mechanical Equipment — Mechanical equipment for residential units consist of air conditioner condensers. These units should be screened from off -site views. Air conditioner condenser units should be shown on the Landscape Plan and a plan for screening the units with landscape plantings or a physical screen should be provided as part of the Final Landscape Plan. Site Lighting — The zoning ordinance requires downcast cutoff type fixtures. Pole lights cannot exceed 20' in height. Lighting levels in exterior parking areas must average 1.5 footcandles, with Planning Report — Cedar Grove Townhomes December 18, 2014 Page 12 a minimum of 0.5 footcandles in all locations. Lighting shall not exceed 0.5 footcandles at the abutting property or right -of -way line and no direct glare from lighting shall extend onto the public street, public open space or neighboring properties. The fixtures are a shoebox style, downcast and shielded, on a 20' pole. Overall, the proposed fixtures meet design standards, light is well contained within the site, and minimum levels of illumination are maintained in outdoor parking areas. The Photometric plan shows light levels generally consistent with City Code requirements on Site 1. At a few points along the east edge of Site 1, adjacent to Bridgeview Park, light levels do exceed 0.5 footcandles next to the light fixtures. On Site 2, illumination below the minimum 0.5 footcandle level in the visitor parking area on Site 2. Adjustment should be made to the Site Lighting Plan to achieve a minimum 0.5 footcandle throughout the parking area on Site 2 and to minimize light spillover across the east boundary of Site 1. Landscaping — City Code requires all green areas to be landscaped with ground cover, flowers, shrubbery and trees. The CGD ordinance requires at least one overstory tree for each 500 s.£ of landscaped area on the entire site. A calculation relative to the landscaped are of the site was not provided. In general, the Landscape Plan provides more ornamental trees than overstory trees. Additional overstory trees are provided in the Tree Mitigation Plan. Site 1 contains 9 overstory landscape trees and 26 overstory mitigation trees. Mitigation trees are located along Cedar Grove Parkway and adjacent to Bridgeview Park. Site 2 contains 6 overstory landscape trees 7 overstory migitation trees along Cedar Grove Parkway. One ornamental tree is located in the front or back of each unit. Foundation plants include a variety of shrubs and'perennials, with specific plant selections varying among the unit. Ivy is proposed at the bottom of the retaining wall, which will vine up the wall and soften its appearance. The landscape schedule shows all plants meeting minimum size specifications. Tree Preservation — Under the City's Tree Preservation Ordinance, this development application is treated as a multiple -lot, single- phase, multiple unit residential type of application. As such, allowable tree removal for the proposal is set at 47.5 %. A tree inventory submitted with this application indicates there are eighty -two (82) significant trees currently existing on the sites. According to the plan submittal, significant tree impacts will result in the removal of fifty -seven (57) significant trees (69.5% of the total). Because the proposed removal of significant trees removal is more than allowable there is required tree mitigation. Planning Report — Cedar Grove Townhomes December 18, 2014 Page 13 Tree mitigation for this application as proposed calculates to thirty -four (34) Category A trees (or an equivalent combination of Category A, B and /or C trees). The applicant has submitted a Tree Mitigation Plan that fulfills the required tree mitigation through the installation of thirty -four Category A trees (twenty -seven (27) trees at Site 1, and seven (7) trees at Site 2). Topography/ Grading — Both Site 1 and Site 2 are currently undeveloped and have moderate wooded areas with many mature trees. Significant grading will be required to prepare both sites for development. Site 1 is relatively flat with the exception of a steep hill along the entire south property line with a 25' grade differentiation. Elevations range from 855 to 825, with the entire site sloping toward Cedar Grove Parkway. Site 2 is also relatively flat with elevations ranging from 808 to 800, with the high point in the center of the parcel. The preliminary grading plan is acceptable. A detailed grading, drainage, erosion, and sediment control plan should be prepared in accordance with current City standards and codes prior to final subdivision approval. All erosion/ sediment control plans submitted for development and grading permits should be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the construction and management of erosion/ sediment control devices, and the establishment of vegetation for the development, should have received Erosion/Sediment Control site management certification through the University of Minnesota, or approved equal training as determined by the City Engineer. Erosion control measures should be installed and maintained in accordance with City code and engineering standards. Wetlands — Site 1: Because there are no wetlands on this site, City Code § 11. 67, wetland protection and management regulations, does not apply. Site 2: The site borders a wetland area (known as DNR Public Waters Wetland #19 -143 / City Pond AP -1). However, the wetland area has not been delineated and is unclassified according to City Code § 11. 67, Subd. 4. B. City Code requires applicants to have existing wetlands delineated by a Certified Wetland Delineator that also provides inforination for the City to classify the wetlands. In accordance with Eagan City Code § 11.67 Subd. 4. B., the applicant should have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and should have all existing wetlands assessed utilizing the Minnesota Routine Assessment Method (Version 3.0 or later version). The delineation should be completed prior to Final Subdivision. Any and all wetland delineations should be conducted during the growing season (i.e., typically between April 15 and October 15) and should be submitted to the City for review and approval. The development plans refer to an estimated wetland boundary and depict a 20 -foot wetland buffer and a 10 -foot parking setback from the buffer, with the assumption the City will classify the wetland as a `Manage A.' As stated in the narrative, the proposed plan has flexibility to accommodate a wider buffer, if necessary, after the wetland delineation/classification process. In any case, the area near the wetland buffer is not proposed to be impacted. A City decision on a Planning Report — Cedar Grove Townhomes December 18, 2014 Page 14 wetland delineation report, in accordance with MN Rules Ch. 8420.0255, is expected sometime in Spring 2015. All of the wetlands on the site should have Wetland Buffers in accordance with Eagan City Code § 11.67 Subd. 6. Storm Water Management/ Water Quality — The preliminary storm drainage plan is acceptable, with modification. The entire site lies within Drainage District A (as designated in the City Storm Water Management Plan — 2007). As with other recent projects in the Cedar Grove Redevelopment Area, the City has determined the area is not well suited to fulfill §4.33 requirements on -site. Pond AP -52 has been modified as part of the City's public improvement project (Cedar Grove Boulevard — Phase I1, Project No. 1088), and will provide storm water management per City standards for the entire area, including this proposed development. Site 1: The applicant proposes to add approximately 45 townhome units, sidewalks and streets, totaling approximately 2.23 acres of impervious cover on the 4.38 -acre site. Runoff from this site is proposed to be constructed through Bridgeview Park and connected to the existing public storm sewer system that drains to a large regional basin (AP -54) with shelf - infiltration capability. Construction of the storm sewer through Bridgeview Park will require removal of some trees and a portion of the existing trail. The developer should be responsible to restore the park land and trail damaged by the installation of the storm sewer through Bridgeview Park in a manner acceptable to the City Engineer. Site 2: The applicant proposes to add approximately six (6) townhome units, sidewalks and driveway, totaling approximately 0.34 acres of impervious cover on the 0.836 -acre site. Runoff from this site is proposed to be connected to the existing public storm sewer system that drains to a large regional basin (AP -54) with shelf - infiltration capability. Utilities — The preliminary utility plan is acceptable, with modifications. Trunk and lateral sanitary sewer and water main of sufficient size, depth, and capacity are available along Cedar Grove Parkway and Gold Trail for connection and extension of these sites. Sanitary sewer District W (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site. Connection to the utility mains will require open cutting the streets and boulevards. The developer should be responsible to restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. This development should provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. In 2004, the Eagan Technology Task Force recommended that broadband and fiber optic telecommunications networks be expanded in the city wherever possible. The applicant should provide a plan to be approved by staff to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. Planning Report — Cedar Grove Townhomes December 18, 2014 Page 15 Streets /Access /Transportation — Cedar Grove Parkway, along the north edge of both sites, is a two -lane divided collector roadway with a new bituminous trail in the south boulevard. Gold Trail, along the northeast side of Site 2, is a two lane local street with a bituminous trail on the south side of the street. The proposed development shows construction of 22' to 28' wide private streets with full access onto both roadways. "No Parking /Fire lane" should be installed along any private street within the development narrower than 28' wide to ensure they are kept open for emergency vehicle access. Site 1 is adjacent to Bridgeview Park. Currently, the park's parking lot has a driveway access onto Cedar Grove Parkway approximately 100' east of the River Valley Way intersection. The proposed development includes a connection from the private street into the park parking lot, directly across from River Valley Way. The private streets dead -end on Site 1. A vehicle turnaround meeting City specifications is required at the end of a dead -end private street. The hammerhead turnaround shown on the plat to the west looks to be compliant having a depth of 70'. A "Y- shaped" turnaround on the east end of Site 1 needs adjustment to comply by having a minimum of 60' in each wing. The turnaround areas should be signed "no parking fire lane." Pedestrian access and circulation will be provided through numerous trails and walks within the site. The proposed pedestrian facilities connect to the existing trail along Cedar Grove Parkway. Easements / Right- of-Wa — Cross- easements for ingress /egress to the park parking lot should be executed in a form acceptable to the City Attorney. The developer should dedicate public draiiiage & utility easements over all public utilities at a minimum width of 20 feet. In accordance with City Code, a Conservation easement should be provided over Wetland Buffer areas, in a form acceptable to the City Attorney. The developer should be responsible for acquiring all outside agency permits and approvals. Financial Obli ag tion — At this time, there are no pending assessments on the parcels proposed for platting. Based upon a study by City staff of the financial obligations collected in the past and proposed use for the property, there are no outstanding charges to be collected at time of final subdivision or connection to the City's utility system. Parks — The development areas are immediately adjacent to Bridgeview Park and /or in close proximity to Woodhaven Park. The sites will be subject to a cash park dedication, payable at the time of final plat at the rates then in effect. The 2014 townhome rate for park dedication is $3,458 per unit. Planning Report — Cedar Grove Townhomes December 18, 2014 Page 16 Trails — The sites will be subject to a cash trail dedication, payable at the time of final plat at the rates then in effect. The 2014 rate for trail dedication is $250 per unit. The area is served by several existing City trails including adjacent trails on the south side of Cedar Grove Parkway and the west side of Gold Trail. The trails provide a direct connection into the City wide trail system, other parks and nearby amenities including the outlet mall. There is a controlled intersection within close proximity to the sites at the intersection with Rahn Road. Should the developer desire an additional trail connection to Bridgeview Park it may be considered at the developer's expense and would not be considered as a dedication. SUMMARY /CONCLUSION Ryland is proposing a Preliminary Subdivision, a Rezoning, and a Preliminary Planned Development for the development of 51 townhome units on two sites within the Cedar Grove Redevelopment District. The westerly site (Site 1) is 4.38 acres and is located at the southeast coiner of Cedar Grove Parkway and Nicols Road. The easterly site (Site 2) is 0.84 acres is located at the southwest corner of Cedar Grove Parkway and Gold Trail. The applicant has entered into a purchase agreement with the Eagan EDA to sell the land for this development. This proposal provides for compact residential development within the Cedar Grove Redevelopment TIF District. The two sites are each served by a private drive or street. Buildings are placed close to the street, and each has an individual entrance with a sidewalk connection to a trail The buildings are in an urban contemporary design, and use similar and complementary materials to the surrounding buildings. The proposed townhomes are a Conditional Use within the Zone 4 Buffer and sound attenuation construction measures apply. The developer is requesting some deviations to typical Code requirements. These include a reduced minimum width of individual lots, inability to provide ADA accessibility at each unit's front entrance, and increased setbacks from public right -of -way. Significant grading of Site 1 is proposed with retaining walls along the south and east sides of that site. Site 2 will require a current wetland delineation, and resulting buffer and setbacks applied prior to final subdivision. The City has anticipated that specific developments within the Cedar Grove Redevelopment will be implemented through Planned Development zoning, which affords flexibility to both the developer and the City with the objective of mutual benefit to both parties. The acceptability of the proposed deviations is a policy matter to be determined by City officials. Plamring Report — Cedar Grove Townhomes December 18, 2014 Page 17 ACTION TO BE CONSIDERED To recommend approval of a Rezoning of 0.84 acres (Site 2) located at the southwest corner of Cedar Grove Parkway and Gold Trail, from CGD, Cedar Grove District to PD, Planned Development. To recommend a Preliminary Planned Development for the development of townhomes on both Sites 1 and 2, located at the southeast corner of Cedar Grove Parkway and Nicols Road, and at the southwest coiner of Cedar Grove Parkway and Gold Trail. If approved, the following conditions shall apply: 1. The property shall be subdivided and platted prior to Final Planned Development approval. 2. The developer shall execute a Preliminary Planned Development Agreement which includes the following plans. • Site Plan ® Building Elevations ® Landscaping Plan ® Site Lighting Plan 3. A Final Planned Development Agreement shall be executed for each of Sites 1 and 2 prior to issuance of a building permit for the site. The Final Planned Development Agreement shall be recorded against the property at the Dakota County Recorder's office. The following plans are necessary for each Final Planned Development Agreement: • Final Site Plan • Final Building Elevations • Final Landscaping Plan • Final Site Lighting Plan 4. The term of the Preliminary Planned Development shall be three (3) years. 5. A homeowners association shall be created for the ownership and maintenance of the common property. All common property and open space shall be conveyed to and maintained by the homeowner's association, as well as any other common amenities. All common lots shall be deeded to the homeowner's association. 6. All association documents shall be in a form acceptable to the city attorney. 7. All exterior building materials shall be integrally colored. Planning Report — Cedar Grove Townhomes December 18, 2014 Page 18 8. Air conditioner condenser units shall be shown on the Final Landscape Plan and screening of the units with landscape plantings or a physical screen shall be provided as part of the Final Landscape Plan. 9. The Site Light Plan shall be revised to achieve a minimum illumination of 0.5 footcandles throughout the parking area on Site 2, and to minimize light spillover across the east boundary of Site 1. 10. The applicant shall fulfill tree mitigation requirements through the installation of thirty - four (34) Category A trees. 11. The applicant shall ensure the preservation of saved trees via protection of the preserved individual tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on -site. 12. The applicant shall contact the City Forestry Division and set up a pre - construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 13. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 14. In accordance with Eagan City Code § 11.67 Subd. 4. B., the applicant shall have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and shall have all existing wetlands assessed utilizing the Minnesota Routine Assessment Method (Version 3.0 or later version). The delineation shall be completed prior to Final Subdivision. 15. Any and all wetland delineations shall be conducted during the growing season (i.e., typically between April 15 and October 15) and shall be submitted to the City for review and approval prior to Final Subdivision. 16. All of the wetlands on the site shall have Wetland Buffers in accordance with Eagan City Code § 11.67 Subd. 6. Plamung Report — Cedar Grove Townhomes December 18, 2014 Page 19 17. The developer shall be responsible to restore the park land and trail damaged by the installation of the storm sewer through Bridgeview Park in a manner acceptable to the City Engineer. 18. Connection to the utility mains will require open cutting the streets and boulevards. The developer shall be responsible to restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. 19. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 20. The applicant shall provide a plan to be approved by staff to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. 21. "No Parking /Fire lane" shall be installed along all private streets within the development narrower than 28' wide to ensure they are kept open for emergency vehicle access. 22. Turnaround areas at the end of the private streets shall be signed "No Parking /Fire Lane." 23. Cross - easements for ingress /egress to the park parking lot shall be executed in a form acceptable to the City Attorney. 24. The developer shall dedicate public drainage & utility easements over all public utilities at a minimum width of 20 feet. 25. In accordance with City Code, a Conservation Easement shall be provided over Wetland Buffer areas, in a form acceptable to the City Attorney. 26. The developer shall be responsible for acquiring all outside agency permits and approvals. 27. A cash park dedication shall be paid at the time of final plat at the rates then in effect. 28. A cash trail dedication shall be paid at the time of final plat at the rates then in effect. To recommend approval of a Preliminary Subdivision (Cedar Grove Townhomes) upon two sites totaling 5.2 acres located at the southeast corner of Cedar Grove Parkway and Nicols Road, and at the southwest corner of Cedar Grove Parkway and Gold Trail. If approved, the following conditions shall apply: Plamling Report — Cedar Grove Townhomes December 18, 2014 Page 20 Standard Conditions 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 2, 1993: Al, BI, B4, Cl, C2, C4, El, and F1 2. The property shall be platted. 3. A homeowners association shall be created for the ownership and maintenance of the common property. All common property and open space shall be conveyed to and maintained by the homeowner's association, as well as any other common amenities. All common lots shall be deeded to the homeowner's association. 4. Within the one -mile Buffer of Airport Noise Policy Zone 4, a minimum 19 dBa reduction in interior noise levels shall be required for new residential construction, to be provided at the time of application for Building Permit. 5. All exterior building materials shall be integrally colored. 6. Air conditioner condenser units shall be shown on the Final Landscape Plan and screening of the units with landscape plantings or a physical screen shall be provided as part of the Final Landscape Plan. 7. The Site Light Plan shall be revised to achieve a minimum illumination of 0.5 footcandles throughout the parking area on Site 2, and to minimize light spillover across the east boundary of Site 1. 8. The applicant shall fulfill tree mitigation requirements through the installation of thirty - four (34) Category A trees. 9. The applicant shall ensure the preservation of saved trees via protection of the preserved individual tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees /woodlands to be preserved on -site. 10. The applicant shall contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. Planning Report — Cedar Grove Townhomes December 18, 2014 Page 21 11. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training, or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. Also, all personnel responsible for the installation of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control Inspector /Installer certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 12. In accordance with Eagan City Code § 11.67 Subd. 4. B., the applicant shall have all wetlands fully or partially located on the site delineated by a Certified Wetland Delineator utilizing approved methods as stated in Minn. Rules Ch. 8420 and shall have all existing wetlands assessed utilizing the Minnesota Routine Assessment Method (Version 3.0 or later version). The delineation shall be completed prior to Final Subdivision. 13. Any and all wetland delineations shall be conducted during the growing season (i.e., typically between April 15 and October 15) and shall be submitted to the City for review and approval prior to Final Subdivision. 14. All of the wetlands on the site shall have Wetland Buffers in accordance with Eagan City Code § 11.67 Subd. 6. 15. The developer shall be responsible to restore the park land and trail damaged by the installation of the storm sewer through Bridgeview Park in a manner acceptable to the City Engineer. 16. Connection to the utility mains will require open cutting the streets and boulevards. The developer shall be responsible to restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. 17. This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards. 18. The applicant shall provide a plan to be approved by staff to provide telecommunications fiber to the home (FTTH) or conduit to all homesites to permit third party providers to install FTTH within the neighborhood. 19. "No Parking /Fire lane" shall be installed along all private streets within the development narrower than 28' wide to ensure they are kept open for emergency vehicle access. 20. Turnaround areas at the end of the private streets shall be signed "No Parking /Fire Lane." 21. Cross - easements for ingress /egress to the park parking lot shall be executed in a form acceptable to the City Attorney. Planning Report — Cedar Grove Townhomes December 18, 2014 Page 22 22. The developer shall dedicate public drainage & utility easements over all public utilities at a minimum width of 20 feet. 23. In accordance with City Code, a Conservation Easement shall be provided over Wetland Buffer areas, in a form acceptable to the City Attorney. 24. The developer shall be responsible for acquiring all outside agency permits and approvals. 25. A cash park dedication shall be paid at the time of final plat at the rates then in effect. 26. A cash trail dedication shall be paid at the time of final plat at the rates then in effect. STANDARD CONDITIONS OF PLAT APPROVAL A. Financial Obligations 1. This development shall accept its additional financial obligations as defined in the staff's report in accordance with the final plat dimensions and the rates in effect at the time of final plat approval. B. Easements and Rights -of -Way 1. This development shall dedicate 10 -foot drainage and utility easements centered overall lot lines and, 10 -foot drainage and utility easements adjacent to all public rights -of -way where necessary to accommodate existing or proposed utilities for drainage ways within the plat. The development shall dedicate easements of sufficient width and location as determined necessary by engineering standards. 2. This development shall dedicate, provide, or financially guarantee the acquisition costs of drainage, ponding, and utility easements in addition to public street rights -of -way as required by the alignment, depth, and storage capacity of all required public utilities and streets located beyond the boundaries of this plat as necessary to service or accommodate this development. This development shall dedicate all public right -of -way and temporary slope easements for ultimate development of adjacent roadways as required by the appropriate jurisdictional agency. 4. This development shall dedicate adequate drainage and ponding easements, in accordance with requirements set forth in the latest version of the City's Stormwater Management Plan. C. Plans and Specifications All public and private streets, drainage systems, and utilities necessary to provide service to this development shall be designed and certified by a registered professional engineer in accordance with City adopted codes, engineering standards, guidelines, and policies prior to application for final plat approval. 2. A detailed grading, drainage, erosion, and sediment control plan must be prepared in accordance with current City standards prior to final plat approval. This development shall ensure that all dead -end public streets shall have a permanent cul -de -sac, or temporary cul -de -sac to be removed upon further extension (on stub streets), constructed in accordance with City engineering standards. This development shall dedicate, provide, or financially guarantee the acquisition costs of street easements or public street rights -of -way as required by the alignment of the cul -de -sacs located within or beyond the boundaries of this plat as necessary to service or accommodate this development. 4. A separate detailed landscape plan shall be submitted overlaid on the proposed grading and utility plan. The financial guarantee for such plan shall be included in the Development Contract and shall not be released until one year after the date of City certified compliance. D. Public Improvements If any improvements are to be installed under a City contract, the appropriate public improvement project and associated contract must be awarded by Council action prior to final plat approval. E. Permits This development shall be responsible for the acquisition of all regulatory agency permits required by the affected agency prior to final plat approval. F. Parks and Trails Dedications This development shall fulfill its park and trail dedication requirements as recommended by the Advisory Parks Commission and as awarded by the action of the City Council. G. Tree Preservation and Mitigation 1. This development shall be responsible for preparing a tree preservation plan and mitigating for any removal in excess of the allowable limits. Mitigation shall be in the form of replacement trees, cash equivalent, or a combination thereof in accordance with the recommendation of the Advisory Parks Commission and as allowed under the City's tree preservation ordinance and as approved by the City Council. H. Stormwater Management and Water Quality Protection 1. This development shall manage stormwater and protect water quality by meeting requirements for design standards, minimizing impervious surface area and maximizing infiltration and retention, and providing acceptable complementary stormwater treatments, stormwater treatment ponds, regional ponds, and maintenance of private stormwater facilities in accordance with the current City post construction regulations and as recommended by the Advisory Parks Commission and awarded by Council action. I. Wetlands Protection and Management 1. This development shall protect and manage wetlands by meeting requirements for wetland delineations and assessments, sequencing and replacement, and wetland buffers and setbacks in accordance with the current wetland protection and management regulations and as recommended by the Advisory Parks Commission and awarded by Council action. J. Airport Noise Attenuation 1. 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U) -j LU uj Ul 0 -j IDO �w a \ \\ t \ \\ ll� 0 CO uj 0 r Z'E ALLIANT November 26, 2014 City of Eagan Planning Department 3830 Pilot Knob Road Eagan, MN 55122 Re: Cedar Grove Townhomes — Eagan, MN., Rezoning, Preliminary Subdivision and Preliminary Planned Development Submittal On behalf of Ryland Homes, Alliant Engineering, Inc. is providing the City of Eagan with this narrative and supplemental plan documents in support of the Cedar Grove Townhomes application submittal. The applicant is requesting City consideration for Rezoning, Preliminary Subdivision and Preliminary Planned Development of a 51 unit multi - family townhome development. Background The total project area includes 5.22 acres currently owned by the City of Ea.gan's Economic Development Authority. The property is split into two locations which have been identified as Site 1 and Site 2 for purposes of this narrative and submitted plan documents. Site 1 is larger and includes 3 existing parcels for a total of 4.38 acres; Site 2 will include the remaining 0.84 acres. The Preliminary Subdivision and Planned Development application requests are necessary for both Sites. The rezoning request is only needed for Site 2 as Site 1 is currently zoned Planned Development (PD). Both site locations currently have land use designations of Medium Density (MD) allowing 4 -12 units per acre. The application is consistent with Goals and Objectives of the Land Use Guide Plan for this location. Rezoning Request The proposed application makes request for rezoning of Site 2 from Cedar Grove District (CGD) to Planned Development (PD) It can be noted that the CGD zoning designation does allow for multifamily by conditional use permit if buildings are 4 units or greater in size, however, City Staff would prefer to create a new Planned Development that covers both Sites. Site 2 is currently surrounded by the following zoning districts: • North — Planned Development (PD) ® West /Southwest — Cedar Grove District (CGD) • South — Cedar Grove District (CGD) and Residential Townhouse (R -3) a Southeast — Park (P) and Residential Double District (R -2) e East Park (P) and Residential Multiple District (R -4) Site 1 is currently surrounded by the following zoning districts: 4 ® North — Cedar Grove District (CGD) and Plarmed Development (PD) West — Planned Development (PD) 6 South — Residential Single District (R -1) o Southeast — Park (P) and Residential Double '9' District (R -2) ® East — Park (P), Planned Development (PD) and Residential Multiple District ;. Ave S Re 612.75K.080 Wnneepolis, Cedar Grove Townhomes November 26, 2014 Page 2 of 6 The request to rezone Site 2 to PD is consistent with the existing zoning to the north and the proposed plan is compatible with the adjacent P, R -2, R -3 and R -4 zoning districts. The PD zoning is also compatible with CGD since multifamily uses with buildings 4 -units or greater are allowed by conditional use pen-nit in CGD. A summary of CGD zoning requirements for Building Type C (townhomes) and the proposed Planned Development (PD) design is as follows: CGD Proposed Primary Structure Setbacks: Front Yard 0 -10' Build -to 15' Side Yard Corner 0 -10' Build -to 15' Rear Yard 20' 20' Maximum Building Height 35' 35' Miniinuin Building Type C Lot Width 25' 22' Max. Bldg. Depth Perpendicular to Street 50' 49.5' Parking Setbacks: Front, Side and Rear 5' 11' There are three deviations from the CGD code necessary to develop the townhome plan as proposed. The deviations are as follows: 1. Request an increase to the setback to public right of way (front and side corner yard) to 15'. a. The increase in setback is required to provide adequate distance to construct the sidewalk and steps which connect each townhome unit to the public trail. b. The additional 5' will provide more snow storage for both the future townhome owner to place snow from sidewalk cleaning as well as for the City to clear the public trail. 2. Request to decrease minimum lot width for building type "C" of CGD to 22'. a. Reduction in minimum lot width will allow for lot lines to coincide with interior walls of the interior townhome units. 3. All townhome units abutting public right of way will have private entrances that have sidewalk connections to the public trail, however, these connections will not meet ADA. To match into the existing trail elevations, the townhome units are designed with a front stoop containing 6 risers along with several additional "yard" steps. The ADA accessibility for these units will be from the garage which is on the opposite side of the townhomes to the public right of way. Rezoning Request Justification 1. What impact does rezoning have on surrounding properties: Rezoning from CGD to PD would not have a negative impact as multifamily housing with units greater than 4 units is already allowed by conditional use permit in CGD. The rezone to PD would limit the use of the property to strictly multi - family residential. Strictly defining the property as residential will result in a less demanding land use than many of those allowed in the CGD zoning designation. 2. What impact does the rezoning have on the subject property? The rezone to PD would limit the use of the property to strictly multi- family residential. This change will no longer allow the many other uses allowed in the CGD designation. Cedar Grove Townhomes November 26, 2014 Page 3 of 6 3. What impact does the rezoning have on City services, such as sewer, water, stornwater ian -off and roads? The rezone to PD would have no impact to adjacent infrastructure as all trunk utilities, stonnwater management and roadways have been designed in consideration of full development of the property. 4. Does the requested land use proposed by the rezoning result in a better use of the land? The rezone from CGD to PD would have no real change in the use of the land as multifamily housing with units greater than 4 units is allowed in CGD by conditional use permit. Preliminary Subdivision Existina Conditions Both Site 1 and Site 2 are currently vacant unused land. Site 1 is bound by Cedar Grove Parkway to the north, Nicols Road to the west, City Park to the east and R -1 single fainily to the south. Site 2 is bound by Cedar Grove Parkway to the northwest, Gold Trail to the north /east, City Park and wetland to the south. Both properties are currently guided Medium Density (MD) with a density of 4 -12 units per acre and consistent with the proposed plan. The topography of Site 1 is flat in the north half with a fairly substantial slope along the south part of the property. Site 2 as a subtle "mounded" topography that currently drains off in all directions. Site 1 has limited tree vegetation and Site 2 has several mature trees. An existing public pedestrian trail abuts each site along public right of way and public utility and roadway infrastructure is adjacent and available to both Sites. Proposed Development Plan General Description Cedar Grove Townhomes is a residential townhouse subdivision that proposes to construct 51 townhomes on 51 platted lots along with 2 home owner association common lots. Infrastructure improvements will include internal private roadways for both Sites. Site 1 and Site 2 will require extension of public trunk sanitary, water and storm sewer utilities. The proposed development will provide the following densities: • Site 1 — net density of 10.27 units per acre, consistent with MD (4 -12) land use designation. • Site 2 — net density of 7.18 units per acre, consistent with MD (4 -12) land use designation. Architecture The Ryland Cedar Grove Townhomes have been designed in an Urban Contemporary style that will be both similar and complementary to the surrounding architecture within the Cedar Grove District. Similar architectural elements include; splitface decorative concrete block, burgundy brick, light colored panel finishes and fieldstone accents. Juxtaposed with these, some complementary elements are introduced, including: Hardie / LP lap siding, cable- suspended front canopies, copper colored standing seam metal roofs on arced canopies and box bay roofs, and dark bronze windows used to give the townhomes a sleek urban look. In addition, the natural horizontal banding is broken up by strong vertical box bays and vertical stone "chimney" elements providing visual relief and breaks in the fascia line. Each unit is designed with a different depth; creating jogs, roof breaks and shadow lines and adding visual relief through significant undulations in the front plane of the building. Arcs and varied window sizes are Cedar Grove Townhomes November 26, 2014 Page 4 of 6 included in the design to create interest, enforce the contemporary design and avoid the monotonous look of traditional townhomes. The interior design consists of open concept floor plans including an open kitchen and large islands. A few of the modern options include: Gourmet kitchens with stainless steel range hoods, sleek flat panel cabinets, Euro style stainless steel bar pulls, contemporary lighting options and stylish tile options for kitchen backsplashes and tiled showers. Site Access /Streets Site 1 currently proposes to construct an interior private road network that will connect to Cedar Grove Parkway directly across from River Valley Way. As requested by the City, the plan would also provide a connection to the adjacent City Park parking lot allowing the City to relocate the existing park road access to align with River Valley Way. The new park connection would include a roadway easement agreement between the City and the townhome development over the shared portion of the new access to Cedar Grove Parkway. Site 2 would add a private roadway connection to Gold Trail at the furthest possible distance east of Cedar Grove Parkway. The internal private road widths are designed in accordance with the City's Subdivision Ordinance. Trails and Sidewalks Both Sites have been designed to connect adjacent townhome units to the existing public trail along Cedar Grove Parkway. The proposed townhome units have an "eye on the street" front door style stoop and stair entrance that allows for individual sidewalk connections to the trail. It is proposed that townhomes not adjacent to the public trail will use the proposed internal network of sidewalks and private drives to gain access to the public trail system. Parking The proposed townhomes will have parking provided in excess of the City requirement. Each townhome unit will have 2 garage stalls and 2 driveway parking stalls for a total of 4 stalls per unit. Site 1 will also have 7 additional guest parking stalls within the development and Site 1 will have 4 additional stalls. Lighting Private street lights are proposed within each Site for partial illumination of the private drives and private sidewalks. The street lights will be a downcast style box light with eight lights proposed in Site 1 and two lights in Site 2. Street lights are proposed in the vicinity of the guest parking, private roadway turn - arounds and key pedestrian walk locations. Each individual townhome unit will also have on- building lighting that will be controlled by the future home owner. Grading & Topography Site 1 and Site 2 have been designed to have pedestrian connections to the existing public trail along Cedar Grove Parkway generally setting elevations for the Sites. The proposed townhome units have typical front door style stoops with 3 -6, 7" risers and in several cases units will have additional "lawn" steps with 7.5" riser. The units are a tuck -under style product, in which, the garage side is lower than the front door entrance. Cedar Grove Townhomes November 26, 2014 Page 5 of 6 The existing slope along the south side of Site 1 will require the construction of two substantial retaining walls along the portions of the project that are closest to the property line. The southern central part of the slope on the site will remain relatively undisturbed. Site 2 will require minimal grading as the site connects to the existing public trail but will also closely snatch existing elevations on the east side to save existing trees along the south/southeast side of the site. Utilities The development will connect to the trunk sanitary sewer and watermain in Cedar Grove Parkway and Gold Trail. Site 1 proposes to extend both trunk sewer and water from Cedar Grove Parkway internal to the site with individual lot services for each townhome connecting to the new trunk mains. Site 2 proposes to extend both trunk sewer and water from Gold Trail internal to the site with individual lot services for each townhome connecting to the new trunk mains Stormwater Management The City has advised the Developer that both Sites have already been considered in the stormwater management plans of the local watershed. The design of Site 1 includes a storm sewer trunk extension from Cedar Grove Trail through Bridgeview Park to the northeast coder of Site 1. The stormwater will then be routed via existing storm sewer to the existing stormwater pond along Cedar Grove Parkway near Cedar Grove Lane. The drainage from the private roadway in Site 2 will be collected by storm sewer and routed to an existing storm sewer stub in the northern corner of the site. The Developer and Developer's engineer intend to work with the City through the review process on the final stormwater management design. i ,Vetlands Site 1 has no onsite wetland; Site 2 is suspected to have a very small portion of Wetland 19 -143W in the east and south corner of the property. The final delineation and notice of determination will be completed in Spring 2015 as allowed by City ordinance. The wetland limits as depicted on the plans is consistent with existing "cattail" vegetation of the wetland and is quite a distance from the proposed improvements on Site 2. The existing wetland is connected to City storm sewer and from as built plan records receives runoff from land east of the wetland including part of Gold Trail. The wetland discharges via storm sewer to sewer in Cedar Grove Parkway. The proposed plans depicts a 20' buffer, 25' building setback (to buffer) and 10' parking setback (to buffer) along the wetland edge consistent with the City's Manage A wetland classification. The Manage A designation has been assumed per the City's Water Quality and Wetland Management Plan guidance as follows: A wetland is classified as "Manage A" if all of the following apply: • Is neither within nor provides connectivity to interconnected green space. • Is on the city's stormwater map or is within a drainage subdistrict of a recreational water body. • Has low vegetation quality, according to MnRAM 3.0, or • Wetland has medium or low wildlife value, according to MnRAM 3.0. The proposed plan has flexibility to accommodate a larger buffer, if necessary, post wetland determination. At this time the closest proposed items is the guest parking stalls and turn - around. The stalls could be "slid" along the driveway, if necessary, to a new location with more spacing to the buffer or the stalls could be removed or moved to the north side of the private drive. The area near the wetland in the southeast portion of Site 2 is not proposed to be disturbed and thus the wetland buffer size will not be an issue. Cedar Grove Townhomes November 26, 2014 Page 6 of 6 Tree Preser mflon Both Sites are currently comprised of variable tree vegetation throughout. The most dense areas of trees occur on Site 2 and along the south and east perimeter of Site 1. There are a total of 81 significant trees on the sites consisting mostly of Red Cedar and Siberian Elm. Other species include Cottonwood, Box Elder, White Oak, Ash, and Pine. Tree diameters range from 6 " -41 ". The proposed plan would remove 70% of the existing trees due to the grading needed to modify Site 1's substantial slope and also to develop both Sites to current comprehensive plan land use density. The City's Tree Preservation Ordinance allows for 47.5% removal without mitigation. The remaining 22.5% of trees to be removed requires 34 Category A trees (4" cal. B &B or 12' ht.) to be planted on site or 136 caliper inches. The applicant proposes to plant the required number of trees on site using native species or adapted cultivars to replace those trees that were removed. Landscaping The landscape plan proposes to use species that complement the site and building architecture as well as provide year -round interest for townhome residents. The plan provides several additional trees beyond those required for mitigation. In addition, it provides for ornamental trees as well as shrub and vine plantings to help soften retaining walls and foundation plantings. The plant species were selected based on adaptability to the site micro- climate giving strong preference for native species and those with year -round interest. Planned Development Justification Ryland Homes and Alliant Engineering, Inc. sincerely appreciate the preliminary input provided by City staff. We believe the planned development request will benefit the City by providing development of two properties in the City that are currently unused vacant land. The proposed plan is consistent with the City's current land use for each Site location. The development design incorporates urban design elements that the City has envisioned in this Cedar Grove District area. The development includes urban style architecture with a site plan of reduced setbacks which promotes pedestrian friendly connections between housing units and public trails. We are hopeful that infonnation provided and to be provided during the review process, will allow for a project which recognizes the development potential of the site and is considerate of the Cities Goals and Objectives for this area. Schedule/Phasing If approved, the project would be constructed in 1 phase likely in Spring or early Summer 2015. Twin Cities Division 7599 Anagram Drive Eden Prairie, MN 55344 952- 229 -.6000 Tel 952- 229 -6024 Fax www.ryland.corn January 9, 2015 City of Eagan Pamela Dudziak — Planning Department 3830 Pilot Knob Road Eagan, Minnesota 55122 Ile: Cedar Grove Townhomes — Eagan, MN Supplementary Architectural Narrative for Rezoning, Preliminary Subdivision and Preliminary Planned Development Submittal Ryland Homes is providing the City of Eagan with this supplemental architectural narrative based on further discussions with City staff on January 6a' in preparation for the City Council meeting on January 20, 2015 for the Cedar Grove Townhomes. Preliminary Subdivision - Proposed Development Plan —Architecture In working with the City of Eagan, and specifically the EDA, Ryland has made great progress in designing a residential townhome product that compliments the newly developed product in the Cedar Grove District (CGD), specifically the Premium Outlet Mall immediately adjacent to our proposed community to the north. Understanding that building design and orientation to the existing Parkway and surrounding area are vital components of this development, Ryland took guidance and input from the EDA and City representatives to develop a product that accurately reflects the vision of the CGD redevelopment area and, moreover, the vision of the City of Eagan. We designed our twnhomes in an urban contemporary style which compliments existing structures and provides for a seamless transition into residential living. Furthermore, as shown on the site plan, we paid great attention to the orientation of the buildings as it relates to the adjacent single family neighborhood, the new park and Cedar Grove Parkway. We specifically designed the site to allow for the front fagade of each building to be exposed to our surrounding neighbors, providing for more aesthetically pleasing site lines. The general public who travel Cedar Grove Parkway will be exposed to the urban front facades of our buildings, as will the park visitors to the east and our neighbors to the south. As noted, the Ryland Cedar Grove Townhomes have been designed in an Urban Contemporary style that will be both similar and complementary to the surrounding architecture within the CGD. Similar architectural elements include; splitface decorative concrete block, dark colored brick, light colored panel finishes and fieldstone accents. Juxtaposed with these, some complementary elements are introduced, including: cementitious panels, engineered wood lap siding, cable- suspended front canopies, copper colored standing seam metal roofs on arced canopies and box bay roofs, and dark bronze windows used to give the townhomes a sleek urban look. In addition, the natural horizontal banding is broken up by strong vertical box bays and vertical stone "chimney" elements providing visual relief and breaks in the fascia line. Given the site's location on the border between the CGD and an existing residential neighborhood, Ryland also incorporated some elements with a residential undertone to soften the transition between these two distinctly different districts. Pitched, shingled roofs and LP lap siding on the sides and rears were two ways in which materials with a more residential feel were incorporated into the urban townhome design. These two elements complement the architectural feel of both districts, thereby easing the transition between the two. In conjunction with incorporating various materials, there has been some confusion regarding the classification of cementitious siding panels (ex: James Hardie) and the engineered wood lap siding (ex: LP Smart Side) as a Primary material. Across the market and within the industry in general, these products are typically considered a Primary or Premium product. They are not, however, specifically addressed as Primary materials in the CGD. Along with the various materials, each unit is designed with a different depth; creating jogs, roof breaks and shadow lines adding visual relief through significant undulations in the front plane of the building. Arcs and varied window sizes are included in the design to create interest, enforce the contemporary design and avoid the monotonous look of traditional townhomes. The interior design consists of open concept floor plans including an open kitchen and large islands. A few of the modern options include: Gourmet kitchens with stainless steel range hoods, sleek flat panel cabinets, Euro style stainless steel bar pulls, contemporary lighting options and stylish tile options for kitchen backsplashes and tiled showers. Ryland appreciates staff's continued guidance through this process and welcomes any further questions and /or comments. Sincerely, The Ryland Group, Inc. ^n W E O W O L- Q� N C O _U U N �L C6 G L O �L cu X W 0 c>i D LL N LL° W 0 Q C O f6 Uj 41 w H Z Z 0 ® W E O W W 0 O a=+ u- (C Uj 41 w • c 0 ca a� a� L L O N O O bb f0 dA O N O U L s a-J jF qn W E O i O V L. aj u O _U U 'L N L O X O N cr Q W 0 Q C O (6 Uj N W z ® O LL Q Z O O LL N r El C O LL (B (/) _N W N Z �O LL � LL W z G. c O m a� L m L O E O O W f� m bA 4- O 4U) .N C O U L i I Ln N E O O W O rrpmp� V C V) 0 U V m U �L (6 G L O �L X w I z Q W J W Z J J Q 0 vi Q W 0 LL O. Z L•= O v) LL 0 z J_ co z z cc 20 c 0 m m a L m v L O V, 0 O a) on m bio a 0 V) N .N c O V L I Ln Q) E O O a ,V W V to .O n >- C cal O cQc f�6 G U �E QJ e Z3 h t Co E L (n O � LLl U CV � O �a c as cx cn 0 N in z W OR u_ N LU W w 0 E4 c O a� w 2 Z 0 ® CC W w LL 0 LL 0 c O vi a w I— O 0 cc 6s. W z r- 0 .P co N N fo v L C O O O O h0 ca N O N 0 U L I N (3) c ® O .� tea U (O O U N O � O X LU v R, .r� v Q C� Qi 'Z3 t/) C6 VS CL N O m C O U V) 0 LL V) LU 6L 24 c O a= LL (d V) O W O O ILL Q Z O 0 LL V) 0 Q c O �+ LL V) N W H O cao :C LL LLI z M c O v v L O N O O °O N bn f6 aA O N N O O U L cu 4- I n^ ^, add E O -S M2 u P6 ® m UP o a) ry� W W u OJ cQ G OJ V) E V) O. J O u V) O U- vi w O Lu R J W J J O 9F 6L d z i 0 .LL. _z J m ~ z z ' -7 1m C 0 ca v v m N L r- 0 O O to 4- O .� .N C O U L I Agenda Information Memo January 20, 2015, Eagan City Council Meeting ►I:11141110*1 V B. Comprehensive Guide Plan Amendment (The Gates of Eagan Apartments) — Nichols Park, LLC Action To Be Considered: To direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from RC (Retail Commercial) to HD (High Density) upon approximately 8 acres generally located at the SW corner of Nicols Road and Diffley Road. Required Vote For Approval: ➢ At least four votes. Facts: ➢ The Applicant is requesting a change in the land use designation from RC (Retail Commercial) to HD (High Density) for approximately 8 acres. ➢ High Density allows residential development of 12+ units per acre. The applicant's Site Concept Plan shows a 142 -unit apartment building. ➢ The property is currently zoned PD (Planned Development). PD Zoning was adopted for the site in 2002 following a revision to Chapter 11 of the City Code. ➢ The property is unplatted and vacant. ➢ The site is located within the Airport Noise Policy Zone 4 one -mile Buffer. Multi- family uses are considered compatible within the one -mile Zone 4 Buffer. ➢ Sanitary sewer and water main are available to serve the property. ➢ Specific plans regarding grading, drainage, tree preservation, site design, building elevations, etc. will be required with a future rezoning request. ➢ The Advisory Planning Commission held a public hearing on December 18, 2014, and did recommend approval. Issues: None 60 -Day Agency Action Deadline: N/A Attachments: (4) NBB -1 Location Map NBB -2 Draft December 18, 2014 APC Minutes NBB -3 Planning Report NBB -4 Exhibits Advisory Planning Commission December 18, 2014 Page 12 of 16 C. The Gates of Eagan Apartments Applicant Name: Steve Liefschultz, Nichols Park, LLC Location: South of Diffley Rd off of Nicols Rd Application: Comprehensive Guide Plan Amendment A Comprehensive Guide Plan Amendment from R /C, Retail Commercial to HD High Density Residential. File Number: 30- CG- 04 -11 -14 Planner Thomas introduced this item and highlighted the information presented in the City Staff report dated December 11, 2014, revised December 16, 2014. Steve Liefschultz, owner, provided some personal and property background and stated he was available for questions. Chair Filipi opened the public hearing. Earl Johnson, 4215 Nicols Road, asked what development would occur behind his building. There being no further public comment, Chair Filipi closed the public hearing and turned the discussion back to the Commission. The conceptual Site Plan was displayed and staff clarified that the Site Plan was not being acted upon but that level of detail would be ,provided with a future application that would also be noticed and require a new Public Hearing. Member Sagstetter stated he had questions about the HD use given the site's proximity to Highway 77 and pedestrian access to the neighborhood parks in the vicinity. Mr. Liefschultz stated he has developed apartment projects with similar locations and that he had not prepared a response regarding pedestrian access to the neighborhood parks but that his development would include a full indoor fitness center as well as the outdoor tot lot and wading pool. Vice Chair Vanderpoel stated she believed the Guide Plan Amendment was warranted. Vice 'Chair Vanderpoel moved, Secretary Piper seconded a motion to recommend approval of a Comprehensive Guide Plan Amendment to change the land use designation from Retail Commercial, to High Density, upon approximately 8 acres, generally located south of Diffley Road west of Nicols Road. All voted in favor. Motion carried 5 -0. PLANNING REPORT CITY OF EAGAN REPORT DATE: December 11, 2014 CASE: 30- CG- 04 -11 -14 (revised December 16, 2014) APPLICANT: Nichols Park, LLC HEARING DATE: December 18, 2014 PROPERTY OWNER: Same APPLICATION DATE: Nov. 12, 2014 REQUEST: Comprehensive Guide PREPARED BY: Sarah Thomas Plan Amendment LOCATION: SW corner of Nicols Rd and Diffley Rd COMPREHENSIVE PLAN: RC, Retail Commercial ZONING: PD, Planned Development SUMMARY OF REQUEST The applicant is requesting a Comprehensive Guide Plan Amendment to change the land use designation from Retail Commercial, to High Density, upon approximately 8 acres located at the SW corner of Nicols Road and Diffley Road. AUTHORITY FOR REVIEW The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section 473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to time as conditions change. The city's Guide Plan is to be implemented by official controls such as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation of public policy and a legislative act. As such, the classification of land uses must reasonably relate to promoting the public health, safety, morals and general welfare. When a change to a city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the change is in the best long -range interests of the city. The standard of review of a city's action in approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational basis. A rational basis standard has been described to mean having legally sufficient reasons supportable by the facts which promote the general health, safety and welfare of the city. BACKGROUND/HISTORY The subject property is zoned PD (Planned Development), is unplatted and vacant. The PD was approved in 2002 following a revision to Chapter 11 of the City Code when the former zoning district, RB (Roadside Business) was eliminated. The property owner, at that time, expressed a Planning Report — Gates of Eagan Apartments CGA December 18, 2014 Paae 2 strong desire to retain the allowable uses within the RB Zoning district. The property owner and City staff determined the best way to achieve that goal was to rezone the property to PD which incorporated the former RB provisions into a Planned Development Agreement. EXISTING CONDITIONS The site is accessed from the east via Nicols Road. The subject site is vacant and unplatted. SURROUNDING USES The following existing uses, zoning, and comprehensive guide plan designations surround the subject property: EVALUATION OF REQUEST PROPOSAL The applicant has submitted a conceptual development plan for the site which calls for the construction of a 148 -unit apartment building as well as a tot lot and swimming pool. The concept plan includes covered parking in addition to surface parking. The Concept Plan shows access from Nicols Rd. The applicant's narrative states the intent is to "maximize the use of the parcel while still maintaining important physical features of the site, namely, the existing wetland which sits on the eastern edge of the parcel and that changing the site to High Density Residential... would create a buffer between the medium density and low density neighborhoods to the east and Highway 77 to the west." ENVIRONMENTAL IMPACTS Topography /Grading — The eastern half of the site, with the exception of the wetland, is heavily wooded. The reminder of the site is generally open. The entire site will be disturbed for construction of the apartment building and parking. The high point is located at the southwest corner of the site, and the property slopes to the wetland in the eastern central portion of the site. Existing Use Zoning Land Use Designation North Commercial NB, Neighborhood Business RC, Retail Commercial South Peace Church PF, Public Facility QP, Quasi Public East Townhomes R -3, Residential Townhouse MD, Medium Density West Hwy 77 /Cedar Ave N/A N/A EVALUATION OF REQUEST PROPOSAL The applicant has submitted a conceptual development plan for the site which calls for the construction of a 148 -unit apartment building as well as a tot lot and swimming pool. The concept plan includes covered parking in addition to surface parking. The Concept Plan shows access from Nicols Rd. The applicant's narrative states the intent is to "maximize the use of the parcel while still maintaining important physical features of the site, namely, the existing wetland which sits on the eastern edge of the parcel and that changing the site to High Density Residential... would create a buffer between the medium density and low density neighborhoods to the east and Highway 77 to the west." ENVIRONMENTAL IMPACTS Topography /Grading — The eastern half of the site, with the exception of the wetland, is heavily wooded. The reminder of the site is generally open. The entire site will be disturbed for construction of the apartment building and parking. The high point is located at the southwest corner of the site, and the property slopes to the wetland in the eastern central portion of the site. Planning Report — Gates of Eagan Apartments CGA December 18, 2014 Page 3 An earthen berm is located along the entire west property line. Everything west slopes to the Cedar Avenue off -ramp for Diffley Road. Elevations range from approximately 869 to 895. Storm Drainage — The entire site lies within Drainage District A (as designated in the City Storm Water Management Plan — 2007). The entire site currently drains to the wetland (AP -8) located in the central eastern portion of the site. The site plan shows an additional storm water feature to be constructed south of the wetland. There is an existing 48" storm sewer along Nicols Road that reduces to a 33" pipe in front of this property. Use of the wetland for temporary storm water storage is identified in the city's Stormwater Management Plan to assist with issues associated with the undersized pipe along Nicols Road. The amount of storage required will determine the amount of area to be required for ponding. The stormwater ultimately flows north to the Minnesota River through the City's trunk storm sewer system. The development of this property will be subject to the codified post- construction storm water requirements for storm water volume and pollutant control, and to MN Department of Transportation storm water permit requirements for any discharge to TH 77 right -of -way. Trees/Vegetation — The City's Tree Preservation Ordinance sets the allowable removal for this type of development at 30 %. Based on the concept plan submitted, it appears that the proposed development would result in nearly 100% removal of significant vegetation and mitigation would be required. A detailed tree inventory, Tree Preservation Plan and Tree Mitigation Plan will be required at the time of development. Wetlands — There is at least one wetland on site. In accordance with City Code § 11.67, a Certified Wetland Delineator will need to prepare a delineation and assessment (via MNRAM) report for the wetland. Any development will need to be in accordance with the State Wetlands Conservation Act, will be subject to the codified post- construction storm water requirements for storm water volume and pollutant control. INFRASTRUCTURE IMPACTS Streets /Access /Transportation — Access to the site will be provided from Nicols Road. Nicols Road is a 44 foot wide collector roadway. The site plan shows two access locations, however, one may need to be eliminated depending on the size of the ponding area required at the wetland. There is a public trail along the east side of Nicols Road. Pedestrians should cross Nicols Road at the traffic signal at the Nicols Road intersection with Diffley Road; however, there is no trail system on the west side of the road that connects to the intersection. Since the site is adjacent to an existing State right -of -way, MnDot will require a review of the future Plat. The Concept Plan shows a sidewalk around the perimeter of the outer edge of the majority of the parking lot. Easements /Permits /Right -of -Way — A roadway easement over this property currently exists for Nicols Road. Development of this property will require the easement to be dedicated as public road right -of -way. The west boulevard of Nicols Road is currently approximately 10' to 12' wide. Planning Report — Gates of Eagan Apartments CGA December 18, 2014 Paee 4 Additional right -of -way will likely be required to provide a 17' to 20' boulevard if a trail is to be constructed in the future, depending on the location. Noise Abatement — The site is located along a freeway which generates high volumes of noise. City Code requires properties such as these to prepare a plan to provide noise abatement at time of plat. The proposed development will need to address the requirement through building techniques and architectural site design. As stated in the applicant's narrative, the proposed four -story building will provide a noise buffer to the townhomes and single family homes east of Nicols. Airport Compatibility — The site is located within Airport Noise Policy Zone 4 one -mile Buffer. Sec. 11.64, Aircraft Noise Zone Overlay District, applies to new construction within this area. Within the Buffer Zone, multi - family residential uses with shared entrance are considered compatible. Sanitary Sewer — Lateral sanitary sewer of sufficient size, depth, and capacity is available at the northern end of the parcel for connection with development of the property. Sanitary sewer District CG (as designated in the City's Comprehensive Sanitary Sewer Plan) serves the entire site. Water Main /Supply — Trunk water main of sufficient size and capacity is available along the west side of Nicols Road for connection and extension with development of the property. Water QualitX — Any development will need to comply with Post Construction Requirements (City Code §4.33) for stormwater management and surface water quality. These regulations include: design standards for volume control and reduction; total phosphorus control; total suspended solids control; oil and grease control; and runoff rate control — performance standards. They also provide for: minimization of impervious surface area and maximization of infiltration and retention; acceptable complementary stormwater treatments; pond requirements; regional ponding; and maintenance of private stormwater facilities. COMPREHENSIVE LAND USE IMPACTS Land Use Designations — HD, High Density, is a general land use category which provides areas for attached housing units, including townhomes, condominiums and apartments. The Comprehensive Guide Plan specifies which zoning districts are considered consistent and compatible with each land use designation. Agricultural, Townhomes (R -3) and Multiple Family (R -4) are compatible zoning districts. The concept plan identifies a multiple family development. Densi — The Comprehensive Plan states that allowable gross densities within HD include those greater than 12 units per acre, including common areas. As previously mentioned, the applicant proposes up to 148 units, which would result in a density of 19.32 units per acre. Compatibility — The proposed HD land use designation is generally compatible with lower density residential uses, with appropriate buffering. High density residential is also generally compatible Planning Report — Gates of Eagan Apartments CGA December 18, 2014 Page 5 with more intense commercial, given appropriate scale, buffering and design treatments. In some situations, high density residential uses may serve as a buffer between lower density residential and higher intensity commercial areas. Access Needs — Access needs vary with the size of the development. Developments with a large number of units should have direct access to arterial and collector roadways. In addition, close proximity to transit service is desirable. As previously mentioned, the site would gain access from Nicols Rd, a Major Collector, which connects to Diffley Road (north), a Minor Arterial and Cliff Road (south), a Principal Arterial (in this location). The site is approximately 0.5 miles from the Cedar Grove Transit Station wish is located to the north, across Diffley Road. Physical Suitability — The Comprehensive Plan states high density developments may be particularly suited to properties with severe development limitations (e.g. steep slopes, trees, wetlands) because attached dwellings are well suited to clustering techniques. In addition, use of underground parking can minimize the size of the structure footprint and impervious surface area. As shown on the Concept Plan, a wetland is located along the central eastern portion of the site. Land Supply — Overall, 419 acres (1.9 %) in the City have the High Density Residential land use designation, and 539 acres (2.5 %) have the Retail Commercial designation. Thus, the proposed High Density designation would increase availability of land for density housing while slightly reducing the land available for Retail Commercial use. Comprehensive Guide Plan Goals and Policies — Housing is the most significant form of development in Eagan. More than one -third of Eagan's 2030 Land Use Map is devoted to residential land uses. The Comprehensive Plan establishes several goals and policies intended to guide housing development. The following are considered relevant to this application: ➢ Promote and maintain a well - balanced community with a diverse mix of housing types and values in the community to accommodate the housing needs of persons of all incomes and all stages of life. ➢ Ensure redevelopment occurs in an orderly manner and is compatible with existing surrounding uses. ➢ Encourage quality residential development through its requirements for landscaping; development of compatible architecture; preservation or provision of lakes, parks and vegetation; and other amenities. ➢ Support higher density residential development in areas adequately served by municipal services; in close proximity to parks, schools, shopping and transit; and where existing environmental conditions can be protected. Life cycle housing is one aspect of a balanced housing supply. One of the objectives of life cycle housing is to provide housing options for all points in a person's life. One of the housing types typical to life cycle housing includes rental housing for young adults without the interest or financial capacity for ownership. The concept plan depicts the project as this type of use. Planning Report — Gates of Eagan Apartments CGA December 18, 2014 Page 6 PARKS AND RECREATION SYSTEM The subject parcel is located on the fringe of Park Service Area 18. Due to the predominance of commercial and retail service development in this location, this portion of the Service Area does not contain a developed park feature though it does reside within the service area of Cedar Pond Park. Cedar Pond Park is located on Diffley Road, approximately 2 blocks northeast of the site Additional open space is available for public use at Cedar School also located approximately 2 blocks northeast of the site and at the Rahn Park Athletic Complex located on Nicols Road approximately 2 blocks south of the site. The immediate area of the site is void of sidewalks and trails as it was planned for commercial and retail service development. There are trail segments within 2 blocks of the site that connect with the City wide trail system. A controlled pedestrian crossing of Nicols and Diffley Roads is located approximately 1 block to the north of the site. SUMMARY OF FINDINGS General Considerations • The applicant is requesting a change in land use designation from RC, Retail Commercial to HD, High Density, for approximately 8 acres of property currently zoned Planned Development and located south of Diffley Road on Nicols Road. • The property has long been guided for retail commercial uses but remains vacant and unplatted. • The property is surrounded by a variety of uses including commercial, residential and quasi - public. • Zoning and associated bulk standards will be addressed with a future rezoning application. Environmental Impacts • There is at least one wetland on the eastern central portion of the property. • Elevations range from approximately 869 to 895 with the high point being located at the southwest corner of the site as the property slopes toward the wetland. • The eastern half of the site, with the exception of the wetland, is heavily wooded. Development of the site is subject to the City's Tree Preservation Ordinance (Sec. 11.70, Subd. 12.1). Planning Report — Gates of Eagan Apartments CGA December 18, 2014 Page 7 Infrastructure Impacts • Street access is available to the site via Nicols which connects to Diffley Road, an arterial roadway and Cliff Road, a principal arterial in this location. • Sanitary sewer and water main are available to serve the site. • Development will need to comply with Post Construction Requirements (City Code §4.33) for stormwater management and surface water quality. • The proposal is consistent with Airport Noise Policy Zone 4 one -mile Buffer, with the contemplated shared entry multi - family residential use subject to sound attenuation construction standards. A noise abatement plan will be required with platting of the property. Comprehensive Land Use Impacts • HD, High Density, is a general land use category which provides areas for attached housing units, including townhomes, condominiums and apartments. • The submitted concept plan and narrative propose a high density attached residential use with a tot lot and swimming pool. The proposed use would expand the options for young adults without the interest or financial capacity for ownership. • The proposal appears generally compatible to the surrounding developed properties with appropriate access and takes the physical limitations of the site into accountability. Parks and Recreation System • Due to the predominance of industrial /commercial development in this location a developed park feature is not nearby. • The nearest developed neighborhood park, Cedar Pond Park, is approximately two blocks NE of the site. Additional open space is also available at the Rahn Park Athletic Complex located two blocks to the south. The immediate area is void of sidewalk and trail connections and crossings. ACTION TO BE CONSIDERED To recommend approval of a Comprehensive Guide Plan Amendment to change the land use designation from Retail Commercial to High Density upon approximately 8 acres located at the SW corner of Nicols Road and Diffley Road. 0 n 0 N .awe%" -'x _ 4 3 � { °3 4 f3 � A IMF ns t b� d t N & Snit f &C`fi y5 C� i _. _ !I ;�., :. /� /� - �` ':I �„ ., C •� 4j E N B c a •-S ® Oab i e W Z LU �y 4J O 9D ) o. W d .� Lu u Vf c/i 6/9 w1 a M IA z a LLJ d N p F F W I F Z Z ° �we H g E Oaa 01 m O 4u OO a� z�au N Zug° °mom W 0 m m FW IIu�0 �Ow0$0$� QI l FF- Q- Qlw gwl l7 mvt'iO FF QZOm aUUi U m N q N o m` u J e a 10 Z o � s �C m m y� z w a � I _:'. w_ I`o0 N Q. Q-. 77U V i FQ- �NN ri N m00 V N O^ih M IA z a LLJ d N p F F W I F Z Z ° �we H g E Oaa 01 m O 4u OO a� z�au N Zug° °mom W 0 m m FW IIu�0 �Ow0$0$� QI l FF- Q- Qlw gwl l7 mvt'iO FF QZOm aUUi U m N q N o m` u J e a 10 Z o � s �C m m y� z w a � I _:'. w_ ambatekEngineering I Surveying I Planning I Environmental Memorandum DATE: Monday, November 10, 2014 TO: Michael Ridley, AICP FROM: Sirish Samba, PE SUBJECT: Re: Gates of Eagan — Comprehensive Guide Plan Amendment Narrative The Remada Company is proposing a high - density residential Planned Development on a vacant 8.04 acre parcel at the southwest corner of Diffley Road and Nicols Road in Eagan; PID 10- 03000- 27 -011. The proposed Gates of Eagan Development will have 148 residential units, attached and heated parking and open parking, an outdoor pool and a "Tot Lot" for residents. As a Planned Development, the Gates of Egan Development was designed to maximize the use of the parcel while still maintaining important physical features of the site, namely, the existing wetland which sits on the eastern edge of the parcel. The development of the Gates of Eagan requires an amendment to the City's Comprehensive Guide Plan as well as rezoning for the site to allow residential uses. The existing Comprehensive Guide Plan designates the site as Retail - Commercial. We believe that amending the designation to High Density Residential would still be fitting within the overall goals of the Comprehensive Guide Plan, as well as be compatible with existing and future surrounding land uses. According to the Comprehensive Guide Plan, "high density residential uses may serve as a buffer between lower density residential and higher intensity commercial and industrial uses." In this case, changing the site to High Density Residential flittue land use would create a buffer between the medium density and low density neighborhoods to the east and Highway 77 to the west. The proposed development also fits well with other surrounding land uses. The wetland on the east side of the site creates a sizable buffer between the apartments and the Single Family Residential and Townhouse Residential neighborhoods to the east. To the south is a church, zoned as a Public Facility. Similarly, to the west, across Highway 77, is the Junior High School. Adjacent to the property on the north side is a neighborhood commercial center, with a gas station. A designation of High Density Residential also complies with the Comprehensive Guide Plan's goal increasing transit opportunities for residents. Both Difflcy Road and Nicols Road are served by various MVTA bus Routes, and the Cedar Grove Transit Station is less than a mile away, connecting residents to the Metro Transit Red Line. RECEIVED NOV 1 2 2014 Page 2of2 The proposed development site is currently zoned Planned Development (Commercial). The parcel would need to be rezoned to Planned Development (Residential). We believe that the rezoning will be appropriate for the growth of the City, as the site has not been able to be developed for the last two decades with current zoning. The owner purchased the parcel in 1995. At that time, it was zoned "Roadside" for a truck stop and motel. Then it was rezoned to Commercial. Over 14 years the owner attempted to develop and /or sell the site for Office, Retail, Hotel, Motel, and Single Family uses. Most recently, the owner had plans to use six acres for Multi- Family and two acres for a limited service hotel, However, the hotel was lost due to the one being built at the new outlet mall. It is hoped that the proposed use would help spur development of the land to the north of the site. Rezoning the parcel to Planned Development (Residential) and designating the site for High Density Residential through the Comprehensive Guide Plan amendment will allow for the development of the site without conflicting with nearby land uses. It would also allow for flexibility of site design to maintain the existing wetlands as well as optimize parking on site. We will apply for rezoning with the City along with this Comprehensive Guide Plan amendment. AGENDA CITY OF EAGAN REGULAR MEETING OF THE ECONOMIC DEVELOPMENT AUTHORITY EAGAN MUNICIPAL CENTER JANUARY 20, 2015 A. CALL TO ORDER B. ADOPT AGENDA C. CONSENT AGENDA 1. APPROVE EDA Minutes D. OLD BUSINESS ►I_? WTL1lj -11 :K61 F. EDA ORGANIZATIONAL BUSINESS G. OTHER BUSINESS H. ADJOURN Agenda Information Memo January 20, 2015 Eagan Economic Development Authority Meeting NOTICE OF CONCURRENT ACTIONS The Council acting as the Board of Commissioners of the Economic Development Authority ( "EDA ") may discuss and act on the agenda items for the EDA in conjunction with its actions as a Council. A. CALL TO ORDER ACTION TO BE CONSIDERED: To convene a meeting of the Economic Development Authority to run concurrent with the City Council meeting. B. ADOPT AGENDA ACTION TO BE CONSIDERED: To adopt the Agenda as presented or modified. C. CONSENT AGENDA ACTION TO BE CONSIDERED: To approve the Consent Agenda as presented or modified. 1. APPROVAL OF MINUTES EDAC -1 Minutes of the January 6, 2014 EDA meeting D. OLD BUSINESS E. NEW BUSINESS F. EDA ORGANIZATION BUSINESS EDAF -1 Election of Officers G. OTHER BUSINESS H. ADJOURN MINUTES OF A MEETING OF THE EAGAN ECONOMIC DEVELOPMENT AUTHORITY Eagan, Minnesota January 6, 2015 A meeting of the Eagan Economic Development Authority was held on Tuesday, January 6, 2015 at the Eagan Municipal Center. Present were President Maguire, Commissioner Bakken, Commissioner Fields, Commissioner Hansen and Commissioner Tilley. Also present were Executive Director Osberg, Community Development Director Hohenstein and City Attorney Dougherty. CALL TO ORDER President Maguire called the Economic Development Authority meeting to order. ADOPT AGENDA Commissioner Bakken moved, Commissioner Fields seconded a motion to approve the agenda as presented. Aye:S Nay:O CONSENT AGENDA Commissioner Fields moved, Commissioner Tilley seconded a motion to approve the Consent Agenda as presented. Aye:5 Nay :0 1. It was recommended to approve the minutes of December 2, 2014 - EDA meeting. 2. It was recommended to approve Joint Powers Agreement with EDA for Open To Business Program. 3. It was recommended to authorize retention of Legal Counsel for Special Legislation for Cedar Grove Redevelopment TIF District. There was no Old Business. There was no New Business. There was no Other Business. OLD BUSINESS IaAVI10:91P1��9 OTHER BUSINESS ADJOURNMENT Commissioner Fields moved, Commissioner Bakken seconded a motion to adjourn the meeting. Aye: 5 Nay: 0 Date David M. Osberg, Executive Director Agenda Information Memo January 20, 2015 Eagan Economic Development Authority Meeting F. ORGANIZATIONAL BUSINESS 1. Election of Officers ACTION TO BE CONSIDERED: To elect /appoint officers of the Eagan Economic Development Authority. FACTS: • As a part of its annual organizational business, the EDA elects its officers and appoints its Executive Director and Secretary /Deputy Director. • In 2014, the officers of the Authority were as follows: President: Mike Maguire Vice President: Cyndee Fields Treasurer: Gary Hansen Executive Director: City Administrator Dave Osberg Secretary /Deputy Executive Director: Community Development Director Jon Hohenstein 2. 2014 Meeting Schedule — No Action Necessary FACTS: • Under its bylaws, the Eagan Economic Development Authority's regular meetings are scheduled to coincide with the regular meetings of the City Council. • At its meeting of December 1, 2003, the EDA confirmed the meeting schedule defined in the bylaws and adopted a mechanism by which the Authority may cancel such meetings as a part of the adoption of the City Council agenda if no EDA business is in order on that date. Staff is recommending that this schedule and process continue for 2015. 3. Single Action for EDA and Council Resolutions — No Action Necessary FACTS: • In 2004, the City Council also adopted a process by which the actions that are required to be taken by both the City Council and the EDA can be accomplished through a single motion. Under this process, the Council meeting remains in session (does not recess) when the EDA meeting is convened. For each business item that requires an action by both the EDA and the Council, two resolutions are included in the background and one motion by the Council, also hearing the item as the EDA, approves both resolutions. At the completion of the EDA Business items, the EDA meeting is adjourned and the remainder of the Council meeting is completed.