03/31/1992 - City Council Public Works Committee PUBLIC WORKS COMMITTEE MEETING
4:00 P.M.
MARCH 31, 1992
At 4: 00 p.m. , Tuesday, March 31, 1992, the Public Works Committee
met in Conference Rooms A & B of the Municipal Center to review the
request of the developer of the Kingswood 2nd Addition to reduce
the charges associated with the escrow account for Project 88-SS,
Kingswood 2nd Addition. Those in attendance were Rollie Crawford,
Attorney for the developer, James Horne; Tom Colbert, Director of
Public Works; Tom Hedges, City Administrator; Mike Dougherty,
Assistant City Attorney; Mayor Tom Egan & Councilmember Ted
Wachter, Chair. The Committee reviewed a memo prepared by Tom
Colbert dated March 25 which provided a summary of a previous
meeting between City staff and the developer's representative
discussing the outstanding escrow balance for the Kingswood 2nd
Addition, Project 88-SS.
The meeting began with Mr. Crawford reiterating the developer's
concerns and position as originally stated in his letter of
February 19, 1991, and specifically responding to Mr. Colbert's
memo of March 25 identifying 11 (eleven) activities unique to this
development justifying the costs incurred. Mr. Crawford requested
the Public Works Committee to take into consideration their
feelings that many of these costs were incurred either as a benefit
to the City or at the specific request and requirement of the City,
thereby justifying a reduction in the escrow account through some
joint participation by the City. Of the outstanding escrow balance
of approximately $42, 500 ($746 per lot) , Mr. Crawford felt that the
City should reduce the outstanding escrow balance by approximately
$14 , 000 ($246 per lot) to reflect the City's share for their
involvement in this project.
At the conclusion of Mr. Crawford's presentation, he excused
himself from the meeting to allow the Public Works Committee to
consider the developer's request and arrive at a
recommendation. After further discussion of the history of the
project by various members present, the Public Works Committee
recommended that the escrow account be reduced by $3 , 575 ($63 per
lot) to reflect 50% of the City's staff time ($7 , 157) charged to
this escrow account.
City staff was then directed to review this recommendation with Mr.
Crawford in hopes of reaching an agreement that can be jointly
presented to the City Council at the next appropriate meeting.
The meeting adjourned at approximately 5:30 p.m.
Respectful subm'tte
D. ector of Public Wor s
TAC/jj
Tom:
These minutes are being forwarded to Jim Sheldon with a request
that he follow-up with a meeting with Rollie Crawford to see if
this recommendation is acceptable in hopes of avoiding any
confrontation when presented to the City Council. If it is not
acceptable, he should try and determine a final demand amount which
can also be presented to the Council for consideration.
Tom
Jim:
Tom Hedges is requesting that you respond to Rollie's letter by
sharing with him the minutes from this meeting and see if you can
achieve concurrence with the Public Works Committee recommendation.
If that is not possible, find out what amount he will be
approaching the City Council with so that he can present that
information when it goes to the Council for final resolution. We
would appreciate it if you would copy both Tom and myself on all
correspondence and keep us informed of any meaningful discussions
you have with Mr. Crawford or Mr. Horne.
Thanks for your help.
Tom