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03/04/1980 - City Council Regular AGENDA EAGAN CITY COUNCIL REGULAR MEETING EAGAN, MINNESOTA CITY HALL MARCH 4, 1980 6:30 P.M. I. 6:30 — Roll Call and Pledge of Allegiance II. 6:35 — Adopt Agenda and Approval of Minutes R. \ III. 6:35 — Proclamation: The "Kelly Girl" People IV. 6:40 — DEPARTMENT HEAD BUSINESS p.4 A. Fire Department VAC. Park Department /it B. Police Department Q''OD. Public Works Department Q' V. 7:00 — CONSENT ITEMS (One (1) motion approves all the administrative items) e, 1k A. Receive Feasibility Report (Project #301) for Ches Mar East 2nd & 3rd Additions Oh B. Receive Feasibility Report (Project #303) for Brittany 2nd & 3rd Additions OC. Change Order #1, Imp. #79-21, for Ches Mar East 1st Addition D. Resolution Declaring Lori Tripp Eligible for PERA as a Part Time Patrolman VI. PUBLIC HEARINGS O.\S A. Project No. 285 — Nicols Rd. & Silver Bell Rd. Sewer "D B. Project No. 292 — Highview Ave. Street and Storm Sewer �2`�C. Project No. 296 — Imre Addition Sewer, Water & Storm Sewer e7iSD. Project No. 298 — Johnny Cake Ridge Rd. Street South of County Road 30 ,�E. Project No. 299 — Northview Elementary School Sanitary Sewer VII. ` OLD BUSINESS ).4S-A. Consideration to Amend Ordinance #42 "Liquor License" VIII. ` NEW BUSINESS p.50 A. Rosewood Corporation — For Preliminary Plat Approval of Coachman Oaks 2nd Addition, and Three Setback Variances, Located North of Four Oaks Road and East of Coachman Road in Section 9. p,tA B. Michael R. Sill for Preliminary Plat Approval of the Michael Sill Addition, Conditional Use Permit In Order to Allow Outside Storage of Equipment, and for a 50 Foot Front Setback Variance, Located in the NEk of the NE4 of Section 19 (Located south of the Hwy. 13—Silver Bell Road Intersection) • i CITY COUNCIL AGENDA MARCH 4, 1980 PAGE TWO IX. OTHER BUSINESS 106 A. Revised Architectural Plan — Burger King Nicols Station e%B. Association for Metropolitan Muncipalities X. VISITORS TO BE HEARD (For those persons not on the Agenda) XI. ADJOURNMENT 110 410 MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 29, 1980 SUBJECT: AGENDA INFORMATION After approval of the February 19 , 1980, regular City Council minutes and the March 4, 1980 , City Council Agenda, the following items are scheduled for consideration: PROCLAMATION - THE "KELLY GIRL"PEOPLE The City Administrator was contacted by a representative of the Kelly Girl People asking that the City of Eagan consider a procla- mation naming the week of March 10 through 17 , 1980, official Kelly Week in Eagan. The Kelly Girl People have offices in Minneapolis , St . Paul and Eagan. Proclamations were signed by the Mayors of Minneapolis and St . Paul for this purpose. This matter has been reviewed with Mayor Blomquist and she is agreeable to the Proclama- tion. Please refer to page 2. for a copy of the letter ex- plaining The Kelly Girl Peopre and to page 3 for a copy of the Proclamation as signed by Mayor George Latimer for the City of St . Paul . There will be a representative of The Kelly Girl People at the City Council meeting. 1 • • I'Ihe "TciyGirr' People SERVICES 1795 Silver Bell Road, Suite F. Eagan, Minnesota 55122 Telephone: [612] 452-7333 February 27 , 1980 Mr . Tom Hedges , Administrator 3795 Pilot Knob Rd , Eagan , MN. 55122 Dear Mr . Hedges : Enclosed is the information you requested per our telephone con- versation last week . I have included copies of the proclamations signed by Mayor Donald Fraser in Minneapolis and Mayor George Latimer in St . Paul . Kelly Services is one of the largest international firms in the temporary help field . With 450 branch offices in the Unites States , Canada, Puerto Rico , England and France . Kelly provides business and industries with over one hundred categories of temporary employees from six division; Kelly Girl , Marketing, Light Industrial , Technical and Health Care . Kelly Services was established over a quarter of a century ago and has provided much needed temporary help to leading firms in the entire twin cities area . I might add , also , that with the opening of our newest branch in Eagan , we have been able to serve our valued customers in this area better with highest quality temporary help and guaranteed service . We provide employment to countless citizens not available for full-time jobs . For the 16th consecutive year , Kelly Services offices throughout the United States and Canada will celebrate KellyWeek, March 10-17 , by honoring our more than 280 , 000 temporary employees . During the week, ending on St . Patrick ' s Day, several events have been scheduled , including luncheons and dinners for our temporaries and businesses who have served over the years and most important , those in the Eagan area . We also have scheduled visits to hospitals in the area by our leprechauns . A complete list of events will be posted in the local papers , Minneapolis and St . Paul papers , as well as the Northern Dakota County Chamber of Commerce newsletter , "Comment" . I would be most happy if Mayor Blomquist would sign our proclamation naming March 10-17 , 1980 official KellyWeek in Eagan . I will be in touch with you before March 4 , so that we may make possible arrangements Thank you . Sincerely, Lai'raine Michael Kelly Girl Division • Kelly Marketing • Kelly Light Industrial • Kelly Technical • Kelly Health Care G.P.O. Box 1179___ Detroit, MI 48266 Teleohone: (313) 362.4444 • • fProc&zmatioii _ _ _ ___ ______ o ( hereas, Ke J Services, Inc., was established over a 16 144 4' I quarter of a century ago, and Kehl Services, has h providd much needed, temporary help services, and Kef4 Services, has evandecf into specialized areas of temporary help in marketing, light industrial, technical, clerical and health care services, and Kelly Services, has provided leading firms in the entire city of Si-" Adial and surrounding areas with highest quality temporary help andguaranteed service, and Kell Services, has provided employment for countless citizens not available for full-time jobs: Now, therefore, I aeOI3& La-timer , Mayor of the city of St paLL./ , do hereby proclaim March 10 through March 17, 1980 as KT C 1 GV"EEK in honor of all dedicated Kelly Services employees in this city. k . #L •, _ A Mayor 3 Agenda Information Memo February 29, 1980 Page Two DEPARTMENT HEAD BUSINESS A. Fire Department -- There are no items to be considered for the Fire Department at this time. B. Police Department -- There are no items to be considered for the Police Department at this time. C. Park Department -- The City has received two ( 2 ) quotations for the Mobile Play Wagon to be used by the Parks and Recreation Department which was approved as a part of the 1980 Budget . The quotations were received from: ( 1 ) Roadway Custom Trailers in the amount of $3 ,425 , and ( 2 ) Bill Schifsky Enterprises in the amount of $3 , 750 . The amount considered for capital outlay to purchase this equipment item was $4,500 , verified on page 45 of the 1980 Budget . Roadway Custom Trailers has recently constructed the Groundsmaster Trailer for the Park Department . According to the Park and Recreation Supervisor, the Department is very well pleased with the quality of work on the trailer. Attached on pages 5 through 4; is a picture of a comparable play wagon unit and also a copy of the specifications that were used to receive the quotations . ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To consider approval of the low quotation in the amount of $3 ,425 , submitted by Road- way Custom Trailers for the Mobile Play Wagon. III • MEMO TO: CITY ADMINISTRATOR, HEDGES FROM: RECREATION PROGRAMMER, PETERSON DATE: FEBRUARY 29, 1980 RE: MOBILE PARK WAGON ° The enclosed picture is very similar to the wagon in our specifications. We have asked for only one door for storage. Joe Haluza will build the shelves at a very nominal cost. We may ask him to also build a storage box for balls. The only other equipment needed for the wagon is a water cooler or jug of some kind as the areas the wagon will visit do not have a drinking fountain or any other type of water source. t. . w C+-v �w 4 ;;A` I • • 0 • f 4 ACrri�, D.- . 011 .may II.! 1 i� 1 - 1-, } , .,._ :, , r,• ,, , , if,' , , ; i , _ i i i - , . , ,; , ; rii j „, „ . p. ;* S I E 4r . 1 ., {� ' 5 • • EAGAN PARK DEPARTMENT 3501 COACHMAN ROAD EAGAN, MN 55122 Preliminary Specifications for Play Wagon Dimensions : Not less than 12 ' long x 82" wide x 94 " high Alternate standard dimensions : Single Axle: Wheels under the wagon with electric brakes. Hitch: Pentle Anti-tip levelers : Stands front and rear. Shell : Standard camper :shell . Wiring: Standard tail and running lights. Floor: 3/4" Plywood. Doors: Double rear opening - not less than 8" smaller at top and sides than dimensions of rear of wagon. Right Side: One 48" long x 18" wide removable counter, 48" from the ground. One 36" wide x 48" high door, 72" to top of door from ground. -0-y-;:'‘ 6RD Date: Estimated Price L Signe ' r tgaz, 'is:raz.55127 6 • • Agenda Information Memo February 29 , 1980 Page Three D. Public Works Department -- There are three items to be consi- dered as a part of the Department Head Business . Item 1 -- The City has received a request for authorization from MnDot to detour County Road #26 through the industrial park along the west service road to Lexington Avenue at Kenneth Street for the construction of the I-35E Interchange at County Road #26 . This detour request has already been verbally approved by Dakota County. A copy of the proposed detour map is enclosed on page 8 for your reference. Public Works Director Colbert will ad- dress the detour matter if there are questions by the City Council . ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To approve or deny a temporary detour of County Road #26 through Eagandale Center Industrial Park #1 along the west service road to Lexington Avenue . • 7 • • t i MENDOTA HEIGHTS - I SJ Q BLUE _ 31• _ P 9-:—.=--- I (UHOER CONSTRUCTION) N��P O �Nj Cat Knowilim TRACP R0. i9.) N. o / o N of J�. + o EAr e IN�R? ' \ a Fa �+ <,,,,,,..R 10 AvALCN AVE ` r C4ti a \, �ir--\rJ 1W v i.,O aNENNETN_ID s', _!Y._.0 �J la a r i, H1. BEATRICE sT, °' 1I j\ P�� II W % // -1 - j 11 ^' j'; o O o oI McKEE STJ,2 IC•1VE I \) x KEEFE $".; 127N �i \ SKYLINE RD \ �. m �e. O //I W N a R2TN �- J c WEST _ 9 2 , 1 .2(o,\ I I�l12 RD = c^ / R4NIER .�� W Z \�• II/ / 2� S 1 I II j •Y OA pQ4D �� W �/ / ((( ��, J � T27N R T_'W v I / / m _ 1 APOLLO RD ‘.A--- 4 3 �� a I / -- 9 I'D �� _ 4/ u i ��\tr • TO*ER VIEW R_\ � ,((1 // I, all ; �'✓ dJ\ \.• <.4J , 71 6EMl RD i cc.I ......7) •-..\•<,-..,, I \ d, 777 �`� qopopos W c �JUROY�\' 2 \a -�.-m,,AURVL,yT ': 0 2 N. JUROT CT A.R a MIS OR l) 3.S. JUR07 C .(� CAWN LA., J o LMSUR CE / .. o E. : .•a.l`u ZU Y l N —� ■ w t c OOOLF ROAD TANK-_ D_ ��souoa�j wFSCaTT� Ili KOS1 ROAD II W p�� t Z t I I M 4MT5 OR >az p •1 u Z -- /� = WI O,Leory A W JI MIMI Life s J • o. VIOLET LA j`\ WI `e„ W ( F • cyl5T RIDGE LAJI `\ s S ajr �i� _ fir_ �b $ I {ijR, RD �tr Fish –_ '� 1\ • • • Agenda Information Memo February 29 , 1980 Page Three Item 2 -- The City of Eagan has received a petition from several residents located in the vicinity of Lexington Avenue (County Road 43 ) and Wild Wood Lane (County Road 30) . This petition is re- questing the installation and availability of City water. Sanitary sewer is being considered in the vicinity for Project #299 , a proposed sanitary sewer installation for Northview Elementary School . Public Works Director is recommending the petition be received and that a feasibility report be prepared, providing for not only water but sanitary sewer service to the area. Public Works Director Colbert has been informed by several of the residents that their existing wells are at a point where they will have to be reconstructed and/or repaired. ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To receive the petition and order the preparation of a feasibility report for Project #304 for the installation of utilities to the Schmidt Addition. Item 3 -- The City of Eagan received an application for a permit to construct an on site well to serve a home located at 1836 Cliff Road. In processing the permit application that was initiated by Ryan Well Company, it was determined by the Public Works Director that City water is available to the property by making connection to a 20 inch watermain constructed along the south side of Cliff Road. Public Works Director Colbert wrote a letter to Mr. Laurice Parker, the owner of the property, informing him that City water is available and that according to existing City Ordinance #20- 05 , it is unlawful for any property owner to construct a domenstic well when City supplied water is available and adjacent to the property. Public Works Director Colbert sent a copy of the Ordi- nance to him for informational purposes . Ryan Well Company did not wait for the City to process the application and proceeded to dig a new well . As a result , once the letter from Public Works Director Colbert reached the address , the work was already completed with the exception of the installation of the pump. The City cannot issue a permit for a domestic well under the guidelines set forth in the Ordinance if City water is available; however, Mr. Parker does have the right to request a waiver before the City of Eagan, asking that a well be installed. It is obvious to the City staff that Ryan Well Company is at fault . They made application for a permit ; and before the City staff had time to review the applica- tion, they proceeded to dig the well . The situation is unfortunate for Mr. Parker and his daughter who is now residing at that address , who are attempting to resolve their problem which is a lack of water supply for the residence . Enclosed on pages � J through is a copy of the Director of Public Works ' letter, a response by Mrs . Lauriann Ward ( the daughter) and a copy of Section 20 .05 of Ordinance No. 20. 4 • • Agenda Information Memo February 29, 1980 Page Four ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To either approve or deny Mrs . Ward' s request to waive Section 20.05 of Ordinance No. 20 and allow the installation of a well on said property. / 0 • • BEA BLOMOUIST THOMAS HEDGES. MA,OH CITY AOMIY$fP AtOR THOMAS EGAN CITY OF EAGAN ALIT LERO∎ MARK vARRANTO CITV CE JAMES A SMITH THEODORE WACHTER 3795 PILOT KNOB ROAD COUNCIL MEMBERS EAGAN. MINNESOTA PHONE 454-0100 February 20, 1980 • M . Lauriee Parker - 1836 Cliff Road Eagan, MN 55122 RE: L 2 B -1; Sect.32; (1836 Cliff Road) Dear Mr. Parker; It has been brought to my attention that an application for a permit to construct an on site domestic well at the above referenced location was received by the City of Eagan on February 11, 1980. In processing this permit application that was initiated by Ryan Well Company, it was determined that City water is available to the above referenced property by the 20 inch watermain constructed along the south side of Cliff Road under Project #235. According to existing City Ordinance #20-05, it is unlawful for any property owner to construct a domestic well when City supplied water is available and adjacent to the property. A copy of the referenced ordinance is attached for your information. It is also my understanding,from a phone conversation with Herb Pfeffer at Ryan Well Company on February 19, 1980,that work has proceeded without the authorization or approval of the permit applied for. This letter is notification that all work associated with the construction of this well must stop and desist immediately until an approved permit has been issued by the City of Eagan. This order is in conformance with Ordinance 20-05. This present violation and proposed connection of domestic water supply, other than by means of City services, can only be waived by official Council action. An official response to my attention is required to discuss the proper disposition of this matter. A response by February 29, 1980 would be appreciated due to the time frame involved with your needs and the City Council's scheduled meetings. Sincerely, Thomas A. Colbert, P.E. - Director of Public Works cc Ryan Well Company, 14745 So. Robert Trl., Rsmt. ,MN Thomas L. Hedges - City Administrator Martin DesLauriers - Police Chief , • TAC/j lr Encl. THg LONE OAK TREK ... THE SYMQQL OF TRENGTI{ NO GRQWTH IN OUR COMMUNITY. bcc: Lorna Olson-Utility Clerk &Dale Peterson-B1de.Official • • February 25, 1y�0 ��2 1 />).--4C :s. Tho_::_os 1. Colbert, F.E. Director of ?ublic ,:Orks 4, City of aJ un :ear _ r. Comer t, <+ ,gv I am writin' is regards to your letter seat to us dated Febr uar:r 20,1980 about the application of a permit for construction of a do.-est_c well. as I explained to you on the telephone '_1 ebr nary 22, 1980, we vere res_'dio in my parents house at 1836 Cliff Road on February 1,1 CO, 'i en the "riatcr pump broke down. We imme :Lately called upon "enz and Ryan P1 rlciz., and ^_ea tine to cone out and 'ix it. They discovered that the problem was with the pump and proceded to try and re-:ove it in or('-r to rej.1a se it with a new plump. When problems with the r :oval of the old pump ensued, they pro -ptly a pslied for a per-it to drill a new well ao t.net we could get water in the house as quickly as possihle. ,Je did not know, at hat time that city water was a vailable and adjacent to ny parents proper:: and a rout tae dawn ?it: Ord: ^_ce c2c._J5' T erep u f. _cr.:, for the permit, lent andy yan proceded to be„'n d ills _ a ns:: well, assu.m_ng, as we did, that there would be no problem ''t_i. : tle permit a pproved, and wanting to get us Water in our house as soon as possible. Thus, since tae well has already been drilys only t u X137;, the pump i nsta_i ed, is order for us to obtain w ate::, we are asking you and the City Council, to a llow�auproval of s per eit, so to:t :ens anu Van ,a procede to finis(! `he- job, t t T:o may a e water t so ,,..a,, ,,, :,�a. v ;Ja� _ in �:.e house as soon as possible. Then% :ou very .,Luch for your consideration in this matter. Sincerely otrf, La�.rianri : and 4� - t«. 18 6 :,lief load dagan, :•:innesota, 5512% 12 • • to construction which has not been completed prior to this Ordinance. SECTION 20.05 -- PRIVATE WATER SYSTEM AND PRIVATE SEWER SYSTEM UNLAWFUL IN 4 THE TOWN OF EAGAN It shall be unlawful for any persons to install private water system or sewer system in the Town of Eagan except in such cases as the public water and sewer system are not accessible to the premises where such private systems are requested. To determine whether or not such public water and/or sewer systems are available for connection, each person or corporation desiring to install a private water or sewer system must first make appli- cation for connection to a public system. Upon resolution of the Town Board of Supervisors determining that it is not feasible to connect the applinant's premises to the public water or sewer system, then the applicant shall be granted a permit to install a private water and/or sewer system. Each residence or structure with a private sewage disposal system shall have the septic tank and sub surface disposal system in the front yard or cha.11 have a sewer service line installed to the front of the residence or struc- ture which shall provide a convenient connection to future public sanitary sewer to be installed in the public street. A permit for a private sewer system shall not become effective until the installation is completed to the satisfaction of the Town Engineer. SECTION 20.06 -- UNSANITARY DEPOSITING OF WASTES PROHIBITED. It shall be unlawful for any person to deposit or permit to be deposited in any unsanitary manner any human or animal excrement, garbage, or other objectionable waste on public or private property within the Town of Eagan. SECTION 20.07 -- SEWAGE DISCHARGE TO NATURAL OUTLETS PROHIBITED. It shall be unlawful to discharge to any watercourse, pond, ditch, lake or other body of surface groundwater within the Town of Eagan any sewage or other polluted waters, except where suitable treatment has been prc,vided. 13 -5- • • Agenda Information Memo February 29, 1980 Page Five CONSENT ITEMS . FEASIBILITY REPORT - PROJECT #301 A. Feasibility Report (Project #301) for Ches Mar East 2nd and 3rd Additions -- On February 5 , the City Council received a petition for the installation of Streets and Utilities in the Ches Mar East 2nd and 3rd Additions . The developer also submitted a waiver of hearing request so that preparation of plans and specifications could simultaneously be initiated. ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To receive the feasi- bility report for Project #301 , acknowledge waiver of hearing re- quest , schedule a public hearing for April 1 , 1980 , and order the preparation of plans and specifications . FEASIBILITY REPORT - PROJECT #303 B. Receive Feasibility Report (Project #303) for Brittany 2nd & 3rd Additions -- On February 19 , 1980, the City Council received a petition for the installation of streets and utilities within the Brittany 2nd & 3rd Additions . Along with this petition, the City received a waiver of hearing signed by the affected property owners with a subsequent request that plans and specifications be initiated as soon as possible. Preparation of this report is now completed and made available to the City Council for their reivew. ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To receive the feasi- bility report for Project #303 , acknowledge waiver of hearing re- quest , schedule a public hearing for April 1 , 1980, and order the preparation of plans and specifications . CHANGE ORDER #1 - IMPROVEMENT NO. 79-21 C. Change Order #1 , Imp. #79-21 (Ches Mar East 1st Addition) At the February 5 , 1980 , City Council meeting, Gabbert Development Company submitted a petition requesting the completion of street improvements in the Ches Mar East 1st Addition. A subsequent waiver of hearing was submitted for this requested improvement . Because this improvement incorporated only the placement of bituminous surfacing, the preparation of a feasibility report is not required. This work can best be accomplished by way of Change Order #1 to Improvement_ #79-21 . The developer completed the grading, concrete curb and gutter and aggregate base. It is requesting the City to perform the final placement of bituminous surfacing. Because of the waiver of hearing request that was received from this de- veloper, it is felt that a !public hearing is not necessary and '1 • Agenda Information Memo February 29, 1980 Page Six that this work can be added by a Change Order approval . ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To receive the peti- tion and waiver of hearing for installation of bituminous surfacing in the Ches Mar East 1st Addition and approve Change Order #1 to Improvement #79-21 . PERA RESOLUTION - LORI TRIPP D. Resolution Declaring Lori Tripp Eligible for PERA as a Part Time Patrolman -- The state requires municipalities to approve a Resolution each time a part time patrolman is employed for pur- pose of qualifying under the state ' s retirement program which is the Public Employees ' Police and Fire Fund. Lori Tripp has been hired as a part time patrolman and, therefore, is eligible as an Eagan Police Officer under the Public Employees ' Police and Fire Fund of the State of Minnesota. ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To approve a Resolu- tion declaring Lori Tripp eligible as an Eagan Police Officer for coverage under the Public Employees ' Police and Fire Fund of the State of Minnesota. PUBLIC HEARINGS PROJECT #285 A. Project No. 285 for Nicols Road and Silver Bell Road Sewer -- On September 18 , 1979 , the City Council directed the City staff to prepare a feasibility report for the installation of utilities on Silver Bell Road, as a result of the approvel of Project #274 for the reconstruction of Silver Bell Road in this vicinity. The feasibility report_ was presented to the City Council at the February 5 , 1980 meeting and the public hearing was then scheduled for March 4, 1980. The project specifically covers the construction of sani- tary sewer and water laterals serving the existing single family residential homes at the NEk of Silver Bell Road and Nicols Road. The project is feasible . For further information on this agenda item, please refer to the feasibility report as prepared by the firm Bonestroo, Rosene, Anderlik & Associates on pages 1 6t_hrouh Zo • • ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To close the public hearing and either approve or deny Project #285 which includes Silver Bell Road utilities . IS • • . //a 4' /e ' 40144.144 f Glenn R. Cook,P.E. ,J /� Q{ s Keith A.Gordon,P.E. p Otto C.Boncstroo,PE. Thomas E.Noyes,P.E. e�1 e019 41,4eyd. O Robert W. Rosene,P.E. Richard W.Foster, P.E. C\i Joseph C.Anderlik,P.E. Robert G.Schunicht,P.E. 2335 ?f/. `1'n.w.e. .q/.u.ay 36 Bradford A.Lemberg, P.E. Marvin L.Sorvala,P.E. //11 Robert D.Frigaard,P.E. Donald C.Burgardt,P.E. Si. Add, /Nlw..wteda 55113 Richard E. Turner,P.E. Jerry A.Bourdon James C.Olson, P.E. Mark A.Hanson /flow.:61.2-636-4600 Steven M. Quincey Kevin K. Wolka,P.E. Charles A.Erickson Leo M. Pawelsky Preliminary Report on Harlan M.Olson Sewer and Water Improvements David E. Olson Nicols Rd. and Silver Bell Rd. Project No. 285 Eagan, Minnesota January 29, 1980 SCOPE: This project covers the construction of sanitary sewer and water later- als serving the existing single family residential homes at the northeast quadrant of Silver Bell Road and Nicols Road in Eagan, Minnesota. FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance with the Master Plans for Sanitary Sewer and Water for the City of Eagan. It can best be carried out as outlined herein and not as a part of any other proj- ect. DISCUSSION: There are sixteen (16) unplatted lots in the area under consider- ation for sewer and water in this report with homes in place on fourteen (14) of the 16 lots. Sanitary sewer service for the area would be provided by a series of later- als connecting to a sewer lateral in place at the north edge of the apartment complex on Silver Bell Road. There are no platted City streets in this area, so the sanitary sewer laterals will follow driveways wherever possible. Water service would be provided through a series of laterals connecting to a 12" water trunk in place on Silver Bell Road. These water laterals will run to the north and east and will be looped into the apartment site as this site is developed further. Page 1. 1( Since there are no City streets in the area, the sewer and water laterals will be constructed on existing driveways and where necessary, along lot lines . There will be considerable restoration costs involved as is shown in the project costs . Easements will be required for all sewer and water laterals constructed during the course of this project. AREA TO BE NOTICED: SW4i SE4, Section 18, T27N, R23W, Eagan, Minnesota S 300' , E 300' , SW , Section 18 L 4, B 1 Silver Bell Addition, Section 18 COST ESTIMATES: The following cost estimates include construction costs plus 18% for engineering, legal, administrative and other costs appurtenant to the project: Item Cost Sanitary Sewer Laterals $ 52,500 Water Laterals 36,000 Service Stubs 10,000 Restoration 22,500 Total Construction Cost $121,000 Lateral Benefit from Existing Trunks 15,250 TOTAL PROJECT COST $136,250 ASSESSMENTS: Assessments are proposed to be levied against benefited property shown on the maps in this report as determined by the final improvement costs and in accordance with base rates in effect at the time of the public hearing. Estimated costs are as follows: Sanitary Sewer Laterals $17.30/FF Water Laterals $10.60/FF Restoration $ 7.50/FF Service Stubs $500/each Trunk Water Main $700/Acre $335/platted lot Trunk Sanitary Sewer $700/Acre $335/platted lot Page 2 . I1 • REVENUE SOURCES: Revenue sources to cover the cost of this project are listed as follows: Sanitary Sewer Construction Cost Assessments Balance Laterals $ 52,500 $ 52,500 -- Lateral Benefit from a trunk -- 3,250 + $3,250 $ 52,500 $ 55,750 + $3,250 Water Main Laterals $ 36,000 $ 36,000 -- Lateral Benefit from a trunk -- 12,000 +$12,000 $ 36,000 $ 48,000 +$12,000 Services Laterals $ 8,000 $ 8,000 -- PROJECT SCHEDULE Present Feasibility Report Tuesday, February 5 Mail Notices of Hearing to Newspaper Friday, February 8 Publication of Notice in Newspaper Wednesday, February 13 Mail Notice of Hearing to Public Thursday, February 14 Public Hearing Tuesday, March 4 Approve Plans and Specifications Tuesday, April 1 Advertise for Bids - First Publication Wednesday, April 9 Open Bids Thursday, May 1 Award Contract Tuesday, May 6 Construction completion November, 1980 Final Assessment Hearing February, 1981 First Payment Due with Real Estate Taxes May, 1981 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer Approved b . under the laws of the State of Minnesota. i r-. 11(1,(44 :2~4r.cam omas Colbert Keith A. Gordon Director of Public Works Date: January 29, 1980 Reg. No. 10204 Date: �� Page 3. A o c0 Z n ,„ II T,. N 0 r w iv w O Z 4) ,/' y J Jo/ J\-rl C O 14'2 5 7 o ►� i/CO END LM J � 2 /\' r' r' / / \ r A � J / / \ J/ \ /x BARTON ,..h' • / \ CIRCLE //// N CD --- / I �, \ rn A\ J I= / , s \„9., ..,„ , / .% Y 0 / 4<\\ o / so a %' .sP J /i // -> J• P� 1, /A\ \\ : / it N N `.._ //' Pit ir ---F 'a, til II, 0 A o tO - H C0 u� ON 0 o r CP 0\� CD Rt) L tri z_ C) y U) if 1-3 tt 0-1 r �� J ,d0 O 1 Oi- ' a I 00 td CA tt CD \ \ \ \\\ \ t4 -- Service t-1 < \ \ \ d X 7 \ \ BARTON;21-64\ \ • p \ \J CIRCLE \ \ \\\ \ J rn �o r ' s' \ r \\\\\\ \\\\ \ . 0 2:\ o / \ D N J � \ P a \ \ ''>' ' - ------- ,,_ \ ill \ 1/ . 11 i- ...,,_ .1: a s • • Agenda Information Memo February 29 , 1980 Page Seven PROJECT #292 B. Project No. 292 for Highview Ave. Street and Storm Sewer -- On November 3 , 1979, the City received a petition from affected property owners on Highview Avenue , requesting the preparation of a feasibility report for consideration of upgrading Highview Avenue. On November 20, 1979 , the petition was received by the City Council and a subsequent feasibility report was ordered to be prepared. This feasibility report was presented to the City Council at their meeting of February 5 , with the public hearing scheduled for March 4, 1980. The project specifically includes the surfacing of Highview Avenue from High Ridge Terrace to Pilot Knob Road. For additional information on the feasibility report , please refer to a copy found on pages 22 through a S' as pre- pared by the firm of Bonestroo, Rosene , Anderlik & Associates , inc . Also enclosed on pages 2,G through is a copy of the petition and a map indicating the property owners ip of the peti- tioners that was submitted on November 3 , 1979 . ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To close the public hearing and either approve or deny Project #292 for Highview Ave . street and storm sewer improvements . la . • • • Glenn R. Cook,P.E. ��//��[��[ �� j�0� //(� {/��/j j/y/y Keith A.Gordon,P.E. {�OlyGfiJ.{/l +/ „ / i _ / /tai Otto G.Bonestroo,P.E. Thomas E.Noyes.P.E. I )l �� c��r��w,1� p Robert W.Rosene,P.E. Richard W.Foster, P.E. I � �"�'y' �N7' Joseph C.Anderlik,P.E. Robert G.Schunicht, P.E. Bradford A.Lemberg.P.E. Marvin L.Sorvala,P.E. 2335 W. 94...x..4,1 �1 36 Robert D.Frigaard,P.E. Donald C.Burgardt.P.E. �r1� I, Richard E. Turner, P.E. Jerry A.Bourdon S. Pew', /I/i.wadata 5511'3 James C.Olson, P.E. Mark A.Hanson Nome:612-636-4600 Steven M. Quincey Kevin K. Wolka,P.E. Charles A.Erickson Leo M. Pawelsky Harlan M. Olson Preliminary Report on David E. Olson Highview Avenue Upgrading Project No. 292 Eagan, Minnesota January 29, 1980 SCOPE: This project includes the surfacing of Highview Avenue from Highridge Terrace to Pilot Knob Road. FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance with the Major 'Street Plan for the City of Eagan. For bidding purposes, it can best be carried out in conjunction with another project in order to form a larger project. DESCRIPTION: The grading of Highview Avenue from Highridge Terrace to Pilot Knob Road was completed as a part of utility improvement project 49 in 1969. A total of 4" of gravel base was also placed as a part of the utilities project . Under this project an additional 2" of gravel base will be installed as well as surmountable concrete curb and gutter and a bituminous driving surface. The road will have a carrying capability of 5 tons per axle as is standard for normal residential streets in the City of Eagan. Drainage structures and a small amount of pipe must be installed in order to properly drain Highview Avenue. This pipe will drain to the east to a storm sewer pipe in Co. Rd. 31 which will be constructed with the upgrading of Co. Rd. 31 in 1980. Sewer and water stubs have been installed to some of the lots on Highview Avenue. It is suggested that services to the remaining lots be installed prior to the surfacing of the road. Page 1. aG9N • • • All of the road construction on this project will take place within the 60' right-of-way of Highview Avenue. Therefore, no easements will be required for the construction of this project. AREA TO BE INCLUDED: Lots 1 through 8, Highview Acres, SE4, Section 4, T27N, R23W, Eagan, Minnesota. COST ESTIMATES: The following cost estimates include construction costs plus 18% for engineering, legal, administrative and other costs appurtenant to the project: Item Cost Cost/FF Street Construction $43,000 $17.00 Drainage 19,000 7.60 TOTAL STREET IMPR. $62,000 $24.60 Service Stubs 3,000 TOTAL PROJECT COST $65,000 ASSESSMENTS: It is proposed to assess property abutting Highview Avenue the full cost of this project. Projected assessments are as follows: Highview Avenue $24.60/FF Service Stubs $600/Each REVENUE SOURCES: Revenue sources to cover the cost of this project are listed as follows: Street Revenue Cost Balance Construction Costs $62,000 -- Assessments -- $62,000 TOTAL $62,000 $62,000 -0- Page 2. �3 • • Service Stubs Revenue Cost Balance Construction Costs $ 3,000 Assessments $ 3,000 TOTAL $ 3,000 $ 3,000 -0- TOTAL PROJECT BALANCE -0- PROJECT SCHEDULE Present Feasibility Report Tuesday, February 5 Mail Notices of Hearing to Newspaper Friday, February 8 Publication of Notice in Newspaper Wednesday, February 13 Mail Notice of Hearing to Public Thursday, February 14 Public Hearing Tuesday, March 4 Approve Plana and Specifications Tuesday, March 18 Advertise for Bids - First Publication Wednesday, March 21 Open Bids Thursday, April 12 Award Contract Tuesday, April 17 Construction Completion September, 1980 Final Assessment Hearing September, 1980 First Payment Due with Real Estates Taxes May, 1981 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer un- der the laws of the State of Minnesota. 7') %t Keith A. Gordon Date: January 29, 1980 Reg. No. 10204 Approved by: % L- � /17C_ - Thomas Colbert Director of Public Works Date: Page 3. . • • Pilot I K o b /I/ Road - ZS� '2 - - -\ r.S. 14NSew e \ North ' � � \\ w Q ' Q 2 � � 7 �'"\N‘c 1- 1 .\ NN, co , if \ 2 \ iri )41)ij N 3 s ''I H IE AVENUE ! 41\ \ *\5N STREET IMPROVEMENT -› , PROJECT NO. 292 lip ' V Highridge Terrace i 49169 2S Scale: 14 = 2 00' BONESTROO, ROSENE, *NOERL* Si ASSOC, UIC. CO!lSdLTNIQ Ei1QINEE>Rf Nov. 3, 1979 Eagan City Council Eagan City Hall 3795 Pilot Knob Road Eagan, MN 55122 Gentlemen: We, the undersigned residents of Highview Ave. from Pilot Knob Road west to about 120' west of Highridge Terrace, request that the City of Eagan perform a feasibility study to determine the costs involved in upgrading Highview Ave. to a blacktop road along the area described above. (The above described section is about two blocks long and is that portion of Highview between Highway 13 and Pilot Knob Road which is not blacktopped.) We understand that by signing this petition for a feasibility study we are in no way committing ourselves to this project but only to the study which will determine various aspects of the project such as costs, road width, drainage etc. Sincerely, p ai� �-i si �/, J 1 , - f , : ,f�,f ( let tt_. hi A / A/,"_,,IL/1-1,1,:::, 5 _ . 'e ..• / 1 e , c k_ dA- 41(-) tiet • . -___2-t-t-.1 ,Lt ..)--)\_. t_ ,\. p LL...u) 1 dm IL . . -- _. - . •—•••••") ,31.1.1t_j ....IA ..:". .': !:-•.'..-.''. - i I 1 - -.. , ? 'V .s" ut_-1 ItEC ' I L 4: 1 ' 444;11. kist>". 2c "-- ' - - . -- t.....1 '.-,' =s - D.,[ N a % ‘t- - N -,, '-- '*.. I ZA ) ' X c) `A4( 4■ -, 111 . *Z4.1. I •Cs. . v o -,, , '.) ck: •a I 041 • . ,r• '".. - ki ■ 46 V ‘11 1 Zi4 % NI 0 It 4 . - k i 4.ol 1/4.) .tt, 44 'll - i; ,' CN <5... ■ \.' ki Ri \\1)' \ i--- + k It k ' —k. ; E : •-,. ,a-N ta. in 0 . ■; k (f) '\, ct __„, it v - f Z J ler) 1... In . ,N...7: ,)No - • -.; -I it ‘ 44 • 0 , \11<.&,N Z1 Al % . 4. % C o • o 41.% 0 I. % t -.4 \s 4.)1 it; - o ic • "I I 1 7 o 0 X 0 k t al .4 441 -1-7' k 1 I I- tk 3.• l■ d ‘ IS4 0 0 tt1 •- tv-, \ , ■ I I c 1 k 1 . \ 41Nivx .. , • J LI . ) 1 -.. ‘, -\..,\.‘\-1-• .,'..,' \ ■.,„ X ,. 4 N 1 .c.., ,I, .\op '5 c).1 vce • i __ , _ , 1 • .., - .•. z . ... -2 ;• ' 4 o : 4:C , ..-4, s-s. Of/ 0 c', ° 3" ., .:::1;av..(4)/AI 57s/ 5 sr/ 3. IC/ . 3.01,4649114 111,71,1,/ 5. :J 'NI 5 c — . o • tu . „ 27 * ' >t V ILI Z tk, , IN . --t • Agenda Information Memo February 29 , 1980 Page Eight PROJECT #296 C. Project No. 296 for Imre Addition Sewer, Water & Storm Sewer -- On December 12 , 1979, the City Council received a written request from Mr. James Imre for the extension of utilities through the Imre Addition. The City Council ordered the preparation of a feasi- bility report which was presented on February 5 , 1980. The public hearing was then ordered for March 4, 1980. This project specifi- cally covers the construction of water laterals serving the pro- posed Imre Addition in Section 2 . For additional information re- garding the proposed improvement , please refer to the feasibility report as prepared by Bonestr oo, Rosene, Anderlik and Associates , found on pages 2.1 through 341. . ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To close the public hearing and either approve or deny Project #296 for Imre Addition utilities . 2 $ • { • • QJ/ _ /./ & Glenn R.Cook,P.E. ar�l f�wa, � �� R 6 5 c. Keith A orlon, Otto G.Bonesfroo,P.E. E. P.E. {:►I> /Iq p I Robert W.Rosene,P.E. Richard W.Foster,P.E. Joseph C.Anderlik,P.E. Robert C.Schunlcht,P.E. .2335'f/. T.4 .#lybawy 36 Bradford A.Lemberg,P.E. Marvin L.Sorvala,P.E. Robert D.Frigaard,P.E. Donald C.Burgardi,P.E. s. pawl Mlwwa4a4 55/13 Richard E.Turner,P.E. Jerry A.Bourdon Pl.....:611-636-k600 James C.Olson.P.E. Mark A.Ranson Steven M.Quincey Kevin K. Wolka,P.E. Charles A.Erickson Preliminary Report on Leo M. Pawelsky Sewer, Water and Storm Sewer Harlan lnn f Davvid d E..Olson Imre Addition Project 296 Eagan, Minnesota January 29, 1980 SCOPE: This project covers the construction of water laterals serving the proposed Imre Addition in Section 2 in Eagan, Minnesota. FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance with the Master Plan for water main for the City of Eagan. For bidding purposes it can best be carried out in combination with another project in order to form a larger project. DISCUSSION: The proposed Imre Addition consists of approximately 5.8 acres of industrial property located in the northwest quadrant of the intersection of State Highways 49 and 55. Lot 1 of this two lot plat encompasses the exist- ing general coatings property, while Lot 2 consists of approximately 3.3 acres north of the existing site. Lot l currently is served with sanitary sewer from a lateral installed and assessed under improvement project 49. This sanitary sewer is in place on the western edge of the property and will be extended to the north to serve Lot 2 as well as future development in that direction. Water main serving Lot 1 was also installed and assessed as a part of im- provement project 49. This water main is located on the west side of State High- way 49 and would be extended to the north to serve Lot 2. Page 1. AR S • Permanent easements. for the sanitary sewer and water mains should be in- corporated into the record plat for the Imre Addition. AREA TO BE INCLUDED: N. 212 .54' ; NE4, SE4j Section 2, T27N, R23W, Eagan, Mn. lying W. of State Highway 49 S. 187' , SE4, NE , Section 2 lying W. of State Highway 49 COST ESTIMATES: The following cost estimates include construction costs plus 18% for engineering, legal, administrative and other costs appurtenant to the project: Item Project Cost Developer's Cost Sanitary Sewer Laterals $ 5,000 $ 5,000 WaLer Laterals 10,800 10,800 Water Service Stub 300 300 Storm Sewer Trunk -- 12,900 Total Construction Cost $ 16,100 $29,000 Previous & Future Trunks Serving this Area 12,900 -- TOTAL PROJECT COST $ 29,000 $29,000 ASSESSMENTS: Assessments are proposed to be levied against benefited property shown on the maps in this report as determined by the final improvement costs and in accordance with base rates in effect at the time of the public hearing. Estimated costs are as follows: REVENUE SOURCES: Revenue sources to cover the cost of this project are as follows: Sanitary Sewer Construction Cost Assessments Balance Laterals $ 5,000 $ 5,000 -0- Water Main LatErals $10,800 $10,800 -0- Page 2. ag • • Service Stubs Construction Cost Assessments Balance Laterals $ 300 $ 300 -0- Storm Sewer Trunk Area Assessments -- $12,900 +$12,900 TOTAL PROJECT BALANCE +$12,900 PROJECT SCHEDULE Present Feasibility Report Tuesday, February 5 Mail Notices of Hearing to Newspaper Friday, February 8 Publication of Notice in Newspaper Wednesday, February 13 Mail Notice of Hearing to Public Thursday, February 14 Public Hearing Tuesday, March 4 Approve Plans and Specifications Tuesday, April 1 Advertise for Bids - First Publication Wednesday, April 9 Open Bids Thursday, May 1 Award Contract Tuesday, May 6 Construction completion September, 1980 Final Assessment Hearing September, 1980 First Payment Due with Real Estate Taxes May, 1981 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. .7", .."4/Y Keith A. Gordon Date: January 29, 1980 Reg. No. 10204 . Approved : -eaLLC�tkf /777- � Thomas Colbert Director of Public Works Date: GR/11,fY1 Page 3. ‘31 North ®Y PROPOSED \�\\\\\\\\�\\V\ \' SAN. SEWER ? Ex. 9N V.C.P \ SSeSSMent ,\. A vsoter°\ ten \' �� I �4 d ^ \\\\\\\\\\\\\\\\\ IMRE ADDITION SANITARY SEWER PROJECT NO. 296 49174 J aN Scale: I" = 200s BONESTROO, ROSENE, ANDERLIK & ASSOC, INC. CONSULTING ENGMEERS St.Paul, Niamesets North a) Proposed Watermain ®' \\\.\\\\\\\\\\\\\\\ ',/ Z Nt LateralI Assessment I Ex.9 VC.P \\ ,\\\\\A,rea 1 / San. Sewer \-\\.\.\\,\\\c7''4\1\, 1 A V/ I i A 2 I ii .i 3 a o vi X - d IMRE ADDITION WATERMAIN PROJECT NO. 296 49174 3‘.'5 Scale: I" = 2008 BONESTROO, ROSENE, ANDERUK & ASSOC,, INC. CONSULTING ENGINEERS St.PEI, Mhi.esrta North \\\ \ \ \ \ e��s ^SSeSS� 100* OrM\ ^ 2 F IMRE ADDITION STORM SEWER PROJECT NO. 296 49174 Scale: I" = 200' BONESTROO, ROSENE, ANDERUR Si ASSOC,, INC. CONSULTING U NEER$ St.hid, Illimeesets • • • Agenda Information Memo February 29 , 1980 Page Nine PROJECT #298 D. Project No. 298 for Johnny Cake Ridge Street Improvement -- On January 15 , 1979, the City Council received a petition from Mr. Thomas M. Wilmus for the completion of street improvements of Johnny Cake Ridge Road from Mallard Park 2nd Addition to County Road#30. The feasibility report was presented to the City Council on February 25 , 1980, with the public hearing being scheduled for March 4, 1980. This project covers the upgrading of Johnny Cake Ridge Road from Woodgate Lane to Wild Wood Lane (County Road 30) . For additional information on the matter, please refer to the pre- liminary report prepared by Bonestroo, Rosene , Anderlik & Associates found on page 34'0 Through 3 q . ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To close the public hearing and approve or deny Project #298 , Johnny Cake Ridge Road Street Improvements . 35" r. • • --.�`_ ' , 4� , n Glenn A. Cook,P.E. aL 4 /SL'. Glen A. Gordon,P.E. Otto G.Bonestroo,P.E. Thomas E.Noyes,P.E. f eaK®44 entifle•Akd p Robert W.Rosene,P.E. Richard W.Foster,P.E. "�'�'Y Joseph C.AnderJik,P.E. Robert G.Schunicht,P.E. Bradford A.Lemberg, P.E. Marvin L.Sorvala,P.E. .2335 ?I/ `1,swh Iiy/iaw�{36 Robert D.Frigaard,P.E. Donald C.Burgardt,P.E. Si. Aug AMiawsdala 55113 Richard E.Turner,P.E. Jerry A.Bourdon ph...:61.2-636-4600 James C.Olson,P.E. Mark A.Hanson Steven M. Quincey Kevin K. Wolka,P.E. Charles A.Erickson Leo M. Pawelsky Preliminary Report on Harlan M. Olson Johnny Cake Ridge Road David E.Olson Project No. 298 Eagan, Minnesota January 29, 1980 SCOPE: This project covers the upgrading of Johnny Cake Ridge Road from Wood- gate Lane to Wildwood Lane (Co. Rd. 30) . FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance with the Major Street Plan for the City of Eagan. For bidding purposes it can best be carried out as outlined herein and not as a part of any other project. DISCUSSION: Johnny Cake Ridge Road has been completed or is under contract from Cliff Road to Wildwood Lane over that portion of the road in the Mallard Park and Woodgate Additions. This project would complete construction of the road to Wildwood Lane, a distance of approximately 1,800 feet, thereby providing a route to the north for residents of the Woodgate Additions. The Major Street Plan for, the City of Eagan indicates that Johnny Cake Ridge Road is to be constructed as a collector street. As such it would be construc- ted with a 44' wide bituminous driving surface, B618 concrete curb and gutter and a 9 ton per axle carrying capability. Sidewalks will be constructed along one side of Johnny Cake Ridge Road. The rough grading for this portion of Johnny Cake Ridge Road was completed in 1972 with utilities being installed in 1973. Because of the length of time between the grading and the final street construction, a certain amount of erosion has taken place and regrading will have to be done before gravel base can be placed. Page 1. 34 • • All of this project will be constructed within the existing 80' right-of- way of Johnny Cake Ridge Road. Therefore, no easements will be required for con- struction. AREA TO BE INCLUDED: WZ, NWk, Section 28, T27N, R23W, Eagan, Minnesota E'k, NE4, Section 29 COST ESTIMATES: The following cost estimates include construction costs plus 181 for engineering, legal, administrative and other costs appurtenant to this project: Item Amount Street Construction $121,700 Sidewalk 16,300 TOTAL PROJECT COST $138,000 ASSESSMENTS: It is proposed to assess all residential property abutting Johnny Cake Ridge Road a residential equivalent and levy a commercial equivalent against all property currently zoned commercial. Expected rates are as follows: Johnny Cake Ridge Road - Residential Equivalent $25.00/FF - Commercial Equivalent $36.00/FF REVENUE SOURCES: Revenue sources to cover the cost of this project are listed as follows: Revenues Costs Balance Johnny Cake Ridge Rd. Const. -- $ 138,000 Residential Equivalent $ 55,000 Commercial Equivalent 47,500 TOTAL $102,500 $ 138,000 -$ 35,500 The negative balance of $35,500 is expected to be financed by the Major Street Fund. Page 2. 31 • • PROJECT SCHEDULE Present Feasibility Report Tuesday, February 5 Mail Notices of Hearing to Newspaper Friday, February 8 Publication of Notice in Newspaper Wednesday, February 13 Mail Notice of Hearing to Public Thursday, February 14 Public Hearing Tuesday, March 4 Approve Plans and Specifications Tuesday, April 1 Advertise for Bids - First Publication Wednesday, April 10 Open Bids Thursday, May 1 Award Contract Tuesday, May 6 Construction Completion September, 1980 Final Assessment Hearing September, 1980 First Payment Due with Real Estates Taxes May, 1981 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. 7-f.,471.( Keith A. Gordon Date January 29, 1980 Reg. No. 10204 Approved by: %6, j7L Thomas Colbert Director of Public Works Date: Page 3. 3S (1) .1s o ii 7:1 . ti ...1 n� C N 0 x Wild Wood Lane ° ci z - 'DE- =IIL11=i TIT-Lvi. - -15/ Pd tii ;1 C r 0 y C o tt hd * o C . FF tt "I' �-1 cn s\, a O " t) 1-4 NENNENNENENNEEN N Al .. ',, m w CO m 3 0 � � t m D �i9 x d C ,v" m ".", 44 k Woodgate \ 0 /il 0 \ / 2 l: O Art: / A (O� V I ti....... ....... ion ... ;i� III Pi, • Agenda Information Memo February 29 , 1980 Page Ten PROJECT #299 E. Project#299 for Northview School Sanitary Sewer -- A written petition was received from Independent School District #196 for the preparation of a feasibility study for the installation of sanitary sewer service to Northview Elementary School . This feasi- bility report was presented to the City Council on February 5 , 1980, with the public hearing being scheduled for March 4, 1980 . This project covers the construction of sanitary sewer laterals serving the Northview Elementary School . For additional information on the matter, please refer to the report prepared by Bonestroo, Rosene, Anderlik & Associates , found on pages +I through ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To close the public hearing and either approve or deny Project #299 to provide sanitary sewer for Northview Elementary School . 40 Ak • • Boo e11404, Ratans, /�`S`�� & 44 ' , /��C Glenn R.Cook,P.E. /`/ 7�1/ J Keith A.Gordon.P.E. Otto G.Bonestroo,P.E. Thomas E.Noyes,P.E. a#144414011 g« L o Robert W.Rosene,P.E. Richard W.Foster,P.E. • Joseph C.Anderlik,P.E. Robert G.Schunicht, P.E. 2335 W Twwb ,IL•�u-,36 Bradford A.Lemberg,P.E. Marvin L.Sorvala,P.E. '�"-"'7 Robert D.Frigaard,P.E. Donald C.Burgardt,P.E. Si. Pori, A...aia 55113 Richard E.Turner,P.E. Jerry A.Bourdon James C.Olson.P.E. Mark A.Hanson Ph.....'612-636- 600 Steven M.Chancey Kevin K. Wolka,P.E. Charles A.Erickson Leo M. Pawelsky Preliminary Report on Harlan M.Olson David E.Olson Sanitary Sewer to Northview Elementary School Project 299 Eagan, Minnesota January 29, 1980 SCOPE: This project covers the construction of sanitary sewer laterals serv- ing the Northview Elementary School in Eagan, Minnesota. FEASIBILITY AND RECOMMENDATIONS: The project is feasible and is in accordance with the Master Plan for Sanitary Sewer for the City of Eagan. It can best be carried out as outlined herein and not as a part of any other project. DISCUSSION: The Rosemount School District has petitioned for sanitary sewer service for the Northview Elementary School. This school is located on a 40 acre tract of land on the north side of Wildwood Lane (Co. Rd. 30) , approxi- mately one half mile east of Lexington Avenue. Sewer laterals serving this elementary school would be constructed in the recently graded right-of-way of Lexington Avenue from the 30" diameter trunk in Wilderness Run Road to Wildwood Lane. The sewer would then be extended on the south side of Wildwood Lane to the school site. The proposed lateral would serve some existing homesites on Wildwood Lane and undeveloped property on Wildwood Lane and Lexington Avenue as well as the Northview Elementary School. Permanent and construction easements will be required along the south side of Co. Rd. 30 for the construction of this project. Page 1. '11 • • AREA TO BE INCLUDED: SW4, Section 26, T27N, R23W, Eagan, Minnesota lying north of Wilderness Run Rd. NW k, Section 26 SW4, SW4; Section 23 SE4, SW4, Section 23 COST ESTIMATES: The following cost estimates include construction costs plus 18, for engineering, legal, administrative and other costs appurtenant to the project: Saritary Sewer Lateral Construction Cost $126,000 Services 1,200 Previous Trunks serving this Area 45,000 TOTAL PROJECT COST 5172,200 ASSESSMENTS: Assessments are proposed to be levied against benefited property shown on the maps in this report as determined by the final improvement costs and in accordance with base rates in effect at the time of the public hearing. Estimated costs are as follows: Sanitary Sewer Laterals $13.70/FF Sewer Service Stubs $400/ea . Sanitary Sewer Trunk Area Charge $700 'Acre $335/platted lot RE77NUE SOURCES: Revenue sources for the project are listed as follows : Sanitary Sewer Construction Costs Assessments Balance Laterals & Services $127,200 $127,200 -- Trunk Area Assessments 45,000 +S45,000 PROJECT BALANCE $127,200 $172,200 +S45,000 Page 2. Lin • PROJECT SCHEDULE Present Feasibility Report Tuesday, February 5 Mail Notices of Hearing to Newspaper Friday, February 8 Publication of Notice in Newspaper Wednesday, February 13 Mail Notice of Hearing to Public Thursday, February 14 Public Hearing Tuesday, March 4 Approve Plans and Specifications Tuesday, March 18 Advertise for Bids - First Publication Wednesday, March 26 Open Bids Thursday, April 24 Award Contract Tuesday, May 6 Construction completion September, 1980 Final Assessment Hearing September, 1980 First Payment Due with Real Estate Taxes May, 1981 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnsota. 7� ;;;*" .€442e e,- Keith A. Gordon Date: January 29, 1980 Reg. No. 10204 1 � Approved by:,1 ��r ,a Thomas Colbert Director of Public Works Date: ( /4/i Page 3. 4/3 ,. • • • m C • Q North .X r�r , _ F IViII :ZZ:�.�i!•iJJ:C Wild Wood Ni:,�\rMS1■` ( Co. Rd. No.30) hitProposed San. Sewer a Lateral Assessments F. 1 ii, 1 . Wilderness � O Ex. San. /i��`=Z3—= Sewer Un Rpod •c°' v NORTHVIEW ELEMENTARY SCHOOL SANITARY SEWER PROJECT NO. 299 49178 1Fi Scale: In= 1,000' BONESTROO, ROSENE, ANDERUK & ASSOC., INC. CONSULTING ENGINEERS St.Paul, Minnesota • • Agenda Information Memo February 29 , 1980 Page Eleven OLD BUSINESS AMENDMENT - ORDINANCE #42 "LIQUOR LICENSE" A. Consideration to Amend Ordinance #42 "Liquor. License" -- The staff meeting was held on Monday, February 25 , 1980, with Chief of Police DesLauriers , City Attorney Hauge and City Administrator Hedges present to review suggested changes to the Liquor and 3 . 2 Beer Ordinances (Ordinances #42 and #43) , as a directive from the City Council . The changes are best presented as in the letter as drafted by City Attorney Hauge and found on pages 4(, through Also for your reference, I have again enclosed a copy of the EVIetter from the City Attorney' s office regarding liquor ordi- nances : distance from church and school . This letter was reviewed at the last City Council meeting. The copy is on pages through ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To consider approving an amendment to Ordinances #42 and #43 by providing changes as recommended by the City staff. • 4S • • PAUL H. HAUGE & ASSOCIATES, P.A. ATTORNEYS AT LAW 3908 SIBLEY MEMORIAL HIGHWAY EAGAN (ST.PAUL),MINNESOTA 55122 PAUL H. HAUGE February 28, 1980 BRADLEY SMITH AREA CODE 6'.2 KEVIN W. EIDE TELEPHONE 454-4224 Eagan City Council CITY OF EAGAN 3795 Pilot Knob Road Eagan, MN 55122 RE: Ordinance #42 and #43, Liquor and 3.2 Beer Ordinances Gentlemen: Martin DesLauriers, Tom Hedges and I met to go over some suggested changes to the liquor and 3.2 beer ordinance, particularly dealing with distances from churches and schools. I am enclosing a copy of a letter done by Kevin Eide of our office, dated February 19th, covering alternates in Bloomington, Rich- field and Brooklyn Park as examples of ways of measuring the distances. After reviewing these proposals, the following are our recommendations: 1. That the distances from either an on-sale or off-sale liquor and on-sale 3.2 beer establishment to a church or school be measured from the nearest point on each building. When the distance is less than 300 feet, the liquor license for on-sale or off-sale and the license for on-sale 3.2 beer would not be allowed. 2. 3.2 off-sale beer licenses should not be included in the distance provision because of sales of 3.2 beer in supermarkets, grocery stores, etc. 3. We would recommend that the 300' distance requirement apply in the case of the distance from churches and schools from establishments applying for on-sale wine licenses. 4. In the case of a shopping center or mall where an on or off-sale liquor license or on-sale beer license or wine license is applied for, the distance would be measured from the nearest point of the building or wall covering the leased premises. 5. We did discuss the possibility of reducing the footage within the discretion of the Council after an investigation and a set of findings is drawn up. Such an example may be a shopping mall. This type of provision would have to be very carefully dealt with because of threats of discrimi- nation in issuing such licenses. Some of the other items that we talked about included the following: 1. The City Administrator's office will be working on preparing uni- form applications for 3.2 beer and liquor and also the application to cover temporary licenses. 4G Mk • • Eagan City Council February 28, 1980 Page 2. 2. A fee schedule providing for additional fees for applications in- cluding investigations should particularly be looked at again to determine whether the fee schedule is adequate especially in the case of investigations of corporations that may be headquartered outside the State of Minnesota. - 3. The Council may want to reconsider some of its liquor license policies, particularly the provision that on-sale liquor improvements must total at least $150,000. The staff would recommend consideration of doubl- ing that amount to $300,000. Ve • tr y yours, i PAU H. HAUGE . AS.00IATES, P.A. Paul H. Hauge PHH:me enc. 47 1 PAUL H. HAUGE & ASSOCIATES, P.A. ATTORNEYS AT LAW 3908 SIBLEY MEMORIAL HIGHWAY EAGAN (ST.PAUL),MINNESOTA 55122 PAUL H. HAUGE AREA CODE 612 KEVIN W. EIDE BRADLEY SMITH TELEPHONE 454-4224 _ February 19, -1980 Mr. Thomas L. Hedges, City Administrator City of Eagan 3795 Pilot Knob Road Eagan, 55122 Re: Liquor Ordinances: Distance from Church and School Dear Mr. Hedges: In my recent letter of January 21, 1980, I discussed the present antiquity of the present Eagan Liquor (No. 42) and Non-Intoxicating Liquor (No. 45) Ordinances with regard to the required distance between a licensed establish- ment and a church or school. At that time I stated that state statutes do not place any restrictions on the relative location of the buildings. I have since examined several ordinances in other metropolitan area cities and included several of the better worded sections at this time: Bloomington: No on-sale license shall be granted to any business unless: 1. In the case of a school, the parcel or lot upon which the school is located is at all points at least 500 feet from the parcel or lot upon which the licensed premises is located, or at least 1000 feet from the licensed premises. 2. In the case of a church, the church building is at all points at least 500 feet from the parcel or lot upon which the licensed premises is located or at least 1000 feet from the licensed premises. 3. The section of a public school or church within the prohibited area after an original application has been granted shall not, in and of itself, render such place ineligible for renewal of the license. No place for which an on-sale license was granted in the year 1963 is ineligible for the grant of a license by reason of location. Richfield: No license shall be granted for premises located within 600 feet of an ementary or secondary school or of any church. The distance is to be measured in a straight line from the parcel or lot upon which the church or school is located. The erection of an ementary or secondary school or church within the prohibited area after an original has been granted shall not, in and of itself, render such premises ineligible for renewal of the license. 1 � • • Mr. Hedges February 19, 1980 Page Two Brooklyn Park: No license shall be granted within 300 feet of any school nor within 300 feet of any church. No license shall be granted within 1500 feet of any state college. The measurement shall be made from building to building and not from the property lines. Other municipalities, including West St. Paul, Arden Hills, Little Canada and Crystal, have ordinance provisions restricting the location of a licensed establishment in relation to a church or school but the language of the provision suffer from ambiguities similar to the Eagan ordinance. Restricted distances vary from 300 feet to 1000 feet. Several local municipalities do not appear to have distance from church or school restrictions. These include Edina, Robhinsdale, and Minnetonka. In reexamining the Eagan ordinance, special attention should be given to: 1. Should this type of provision be included at all? 2. Should a distance restriction be measured from a building or lot line? 3. Should the subsequent construction of a church or school affect the renewal of a license? 4. If a licensed establishment is only a portion of a larger building, how should the distance be measured? By this, it is meant that if the licensed premises are part of a shopping center facing away from a church or school, should the distance be reduced or eliminated? Sincerely, Kevin W. Eide skk G . . Agenda Information Memo February 29 , 1980 Page Twelve NEW BUSINESS PRELIMINARY PLAT AND VARIANCES - ROSEWOOD CORPORATION A. Rosewood Corporation for Preliminary Plat Approval of Coachman Oaks 2nd Addition, and Three Setback Variances Located North of Four Oaks Road and East of Coachman Road in Section 9 -- A public hearing was held by the Advisory Planning Commission at the February 27 , 1980 APC meeting to consider the applications for preliminary plat and three variances as presented by Rosewood Corporation. Action was taken by the Advisory Planning Commission to recommend approval of the preliminary plat and three variances to the City Council . For additional information on the applications , please refer to comments by the City Planner and Public Works Director found on pages 51 through Si . Also enclosed is a copy of a letter that was sent to the City by the Rosewood Corporation, found on pages (.,O through 6 I ; a letter from the president of the Timberline Civic Association addressing the issue is also enclosed on pages 4; 2i, through 15 For additional information regarding the action tat was taken by the Advisory Planning Commis- sion, refer to that section of the APC minutes enclosed in your folders . There was considerable discussion regarding the two cul de sacs proposed for the development ; Public Works Director Colbert recommended in his report that the two cul de sacs be connected. The Advisory Planning Commission is recommending approval of the preliminary plat with the two cul de sacs . Public Works Director Colbert is planning to address this issue in a separate memorandum which will be enclosed with the Administrative Agenda on Monday. ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To either approve or deny the recommendation of the Advisory Planning Commission to approve the preliminary plat and variances . SO • • CITY OF EAGAN SUBJECT: Preliminary Plat and Three Variances APPLICANT: Rosewood Corporation, Howard Rekstad LOCATION: NW w Section 9;North of Four Oaks Road South of Timberline Addition. EXISTING ZONING: R-3 (RESIDENTIAL TOWNHOUSE DISTRICT) DATE OF PUBLIC HEARING: February 27, 1980 DATE OF REPORT: February 20, 1980 REPORTED BY: Dale C. Runkle - City Planner Application Submitted: An application has been submitted for a preliminary plat, Coachman Land Company 1st Addition, which contains approximately 62 acres. The proposed subdivision consists of 80 lots and 1 outlot, lots 1 through 52 block 1 and lots 1 through 24 block 2 would contain 19 quadriminiuibuildings, 76 dwelling units. Outlot °P is. a proposed recreation area for the quad project. Lot 53 block 1 and lot 1 through 3 of block 3 delineate the uses and phases which Rosewood Corporation is proposing to develop in the future. The second application is for a variance to allow a 35 foot setback instead of the normal 40 foot setback along Four Oaks Road. The second variance application is a request to have a 20 foot setback instead of a 30 foot setback between buildings in the quadriminium project. The third variance requested is to allow a 0 setback requirement for the driveways adjacent to the recreation area known as outlot A. Comments: 1. Phase I, which is the quadriminium development is the only phase under con- sideration at this time. Lot 1 through 52 block 1 and lot 1 through 24 block 2 and the outlot will contain 76 units, 19 quadriminium buildings,and outlot recre- ation area. 2. The first phase of development contains approximately 14 acres of land, of which 11.9 acres could be used for density. The maximum number of units allowed in phase I is 86.8 dwelling units. Rosewood Corporation is proposing 76 dwelling units. This revised plat contains 1 four-plex or four units more than the original plat which was submitted last month. This is the only change within this proposed subdivision. 3. The applicant is proposing to plat two cul-de-sac streets to provide access to the quadriminium units. The applicant feels the two cul-de-sacs provide the best design and livability for the proposed project. However, the loop street • ROSEWOOD CORPORATION FEBRUARY 20, 1980 PAGE TWO would be the best for maintenance on the City's part. The applicant has requested to stay with the two cul-de-sacs because of the design and livability that the cul-de-sac would provide. 4. The first variance request is for a 35 foot setback instead of a 40 foot setback which is required along Four Oaks Road. This type of variance has been granted in other subdivisions. The second variance request is to allow a.20 foot setback from the lot line instead of a 30 foot setback which is required. The design of the project, the 20 foot setback would only occur at one point with the building spreading out to at least a 30 foot in the rear. Economically this is a better layout and it is an meeting the intent of the ordinance. The last variance application is for a 0 setback for the driveway adjacent to outlot A. No variance would be required normally the City requests that the driveways be five ( 5) feet from the property line however, with outlot A owned in common this request would not be necessary. 5. The Park Committee has reviewed this project and has indicated that the park dedication has already been established and that the park dedication for this pro- posed plat would consist of an additional 1.4 acres to be added to the existing park land. If approved the plat should be subject to the following conditions: 1. A Home Owners Association shall be established and the by-laws of the Home Owners Association shall be submitted and reviewed by City Staff prior to final plat approval. 2. The tot-lot should be installed by the developer to provide for the needs of the pre-school children. 3. The sidewalk should be installed on one side of the collector street according to City policy. 4. All drainage and utility easements shall be provided as required by City Staff. 5. Building permits shall only be issued on the first phase of the development and before building permits can be issued, the developer must complete all portions of the final plat with the exception of filing the final plat of the First Addition with the County. The final plat shall be filed with the County after the foundations of the building have been constructed. 6. The City requests that the park land,which Rosewood Corporation has sold to the City of Eagan or dedicated to the City be included in the preliminary plat of Coachman Land Company 1st Addition. Engineering Recommendations: _ I 1. A revised grading and drainage plan must be submitted and approved by the City Staff prior to final plat application. This should provide for maximum slopes of 3-1, and proper erosion control measures. 2. The proposed two cul-de-sacs be eliminated and replaced with the loop street system. S2. • • ROSEWOOD CORPORATION FEBRUARY 20, 1980 PAGE THREE 3. Street names be designated in conformance with the City street name policy, prior to final plat application. 4. Sufficient right-of-way be dedicated to provide for an 80 foot right-of-way, along Four Oaks Road and Coachman Road. 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Ai ...-...•.•. . ...•.. • • • - - • • • ,/ / / '' / • i-- IE. . . . .-.• ... : ::::: : / / , 1 / / / ,2,, Aai •••:.:P.:;•7:-(.-,.•Tr..... -....::::::::: „/ c'''. / / I\ ail - 1 I • • ROSEWOOD CORPORATION • February 8, 1980 • City Planning Commission • City of Eagan • 3795 Pilot Knob Road Eagan, MN 55122 Re: Coachman Land Company Preliminary Plat Gentlemen: The Coachman Land Company, developer of the 206 unit luxury apartment complex called "Coachman Oaks Apartments", is requesting of the City of Eagan approval of the Preliminary Plat for 43 acres abutting the roads of Four Oaks and Coachman Road. Howard Rekstad of our staff along with Howard Dahigren Associates has met with Mr. Dale Runkle and other members of the City Staff as well as with the neighborhood association, The Timberline Homeowners Association, to work out many details prior to bringing the plat before the Planning Commission and City Council. The Preliminary Plat encompasses four specific areas: quad homes, townhouses, senior citizen's high rise, and a condominium. In addition, we are working with the City in providing areas for the Park Department's expansion of the City Park System. The platting of these areas as well as platting of land previously dedicated and purchased for park land will be completed with this platting request. The Preliminary Plat, Phase I, describes and defines the quad project for which we are asking your approval. This project is divided into nineteen (19) individual lots, • each lot being subdivided into four (4) lots with zero lot lines thus providing individual ownership. The Plat assumes the land would be developed under Section 203(b) Subdivision Single Family Townhouse, the type approach commonly used in Eagan for quad homes. We are asking that you approve this request. It is my understanding that the City of Eagan has previously approved the project, "Shannon Glen" located on Silver Bell Road and that this is the first condominium project developed under Section 234 Multi-Family Act, within Eagan. I am sure that this approval was granted in part because of the greater financing flexibility allowed for the purchaser. Under Section 234, a deed is granted for the property under their home and also provides for each homeowner a percentage of the entire •common area. • Real Estate Development•Real Estate Investment Services Construction•Maintenance Services•Property Management Retail Operations•Warehousing Services O 2432 Prior Avenue North,P O.Box 8307,Roseville,MN 55113.Phone:(612)636-8050 • • City Planning Commission February 8, 1980 Page 2 Rosewood Corporation made a commitment to the Timberline Association and the City of Eagan, that the quad homes to be developed would be sold to individual homeowners. This project could be developed under Section 203(b) Subdivision Single Family Townhouse, or under Section 234 Multi-Family Act and through either approach accomplish the final goal, individual ownership. In light of the options available between Sections 234 and 203(b), I am asking the Planning Commission and the City Council to be open to making this final determination at a later date. Therefore, prior to final platting, Coachman Land Company would have the opportunity to come before you and request approval of the plat under Section 203(b) Subdivision Single Family Townhouse or under Section 234. Should we request approval under Section 234, the Planning Commission and City Council at that time would approve the removal of all interior lot lines leaving only the perimeter lot line and the streets remaining within the plat. Thank you for your consideration and again on behalf of our company, I want to say • it is a pleasure working with the Commission, Council and the Staff of Eagan. Sincerely, • E. Ted Yoch, Pr- Partner "•- man Land Company ETY:sd cc: City Council Staff of the City of Eagan 6 1 • . • February 20, 198 1 2 44 Atb f0221981) w Advisory Planning Commission p� City of Eagan 6' 3795 Pilot Knob Road 8 Eagan, Minnesota 55122 Re : Rosewood Corporation Four Oaks Development Gentleman : Eagan is rapidly gaining an image among Twin Citians as being a community comprised of industry, townhouses and condominiums. It fails to project itself as a real leader in developing into a desirable planned community. This image is of utmost concern to me and others who reside here . Maybe it is time to change all that . Our city is plagued by areas of unharmonious zoning . While we cannot change the zoning, we can try to make the most imaginative use of it . Rosewood Corporation has proposed just that in its preliminary plan for the quadraminium units located north of Four Oaks Road. Their plan, with the proposed cul- de-sacs, not only shows imaginative planning, but a real concern for their project ' s impact on the rest of the com- munity. As I understand it, these plans may be rejected solely on the basis of the proposed cul-de-sacs, permission for which, in the past, has supposedly been granted only when terrain dictated. It has been suggested that Rosewood substitute a through street in place of the cul-de-sacs . While this would, of course, be the most expedient solution, it very definitely would not be the most liveable or aesth- etically pleasing solution, particularly for those families whose properties would border on the development . Isn' t it time for the City to sit back and take a long look at itself? Is it going to continue to engineer the future of our community in the most expedient, inflexible manner or is it going to be innovative and flexible in its approach? As citizens of this fine community, we all have a responsibility to look forward and build to the future - a future in which other generations can enjoy and take pride in a community which was not just engineered, but molded with imagination, creativity and, perhaps most importantly, sensitivity. 62 . . While the residents of Timberline are not exactly enamored with the prospect of two high density housing projects ( including the Shields project ) bordering our neighborhood on two sides, we are, nonetheless, pragmatic enough to recognize the importance of creating an atmosphere of cooperation in order to make the most of the situation. We, as citizens, cannot realistically affect Eagan' s zoning, but we can make our voices heard in other ways, including working with the developers to make sure legitimate concerns for our neighborhoods and community are considered in their planning. It is for that reason the residents support the Rosewood Corporation plan as submitted. They have demon- strated a willingness to "listen" and have responded to our concerns in the imaginative planning of their development . As you know, that kind of dialogue and cooperation has not always existed with other developers in the past . Rosewood Corporation has responded positively. We respectfully ask that you do likewise as you consider this very important project . Sincerely, Frances C. Winkel President, Timberline Civic Association cc : Mrs. Bea Blomquist, Mayor Mr. Thomas A. Egan, Council Member Mr. Mark Parranto, Council Member Mr. James A. Smith, Council Member Mr. Theodore Wachter, Council Member Mr. Thomas Hedges, City Administrator Mr. Dale C. Runkle, City Planner Mr. Thomas Colbert, Public Works Director Mr . Howard L. Rekstad, Vice President, Rosewood Corporation G3 • Agenda Information Memo February 29 , 1980 Page Thirteen PRELIMINARY PLAT - SILL ADDITION B. Michael R. Sill for Preliminary Plat Approval of the Michael Sill Addition, Conditional Use Permit In Order to Allow Outside Storage of Equipment, and for a 50 Foot Front Setback Variance -- A public hearing was held at the Advisory Planning Commission meeting on February 27 , 1980, to consider applications for a revised preliminary plat , variance and conditional use permit as submitted by Michael R. Sill . The Advisory Planning Commission is recom- mending approval of the preliminary plat , variance, and conditional use permit to the City Council . For additional information on the matter, please refer to comments as prepared by the City Planner and Public Works Director found on pages 5 through --75; . For review of the action that was taken on this action, please referto the Advisory Planning Commission minutes . ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To either approve or deny the recommendation of the Advisory Planning Commission for approval of preliminary plat, conditional use permit and front set back variance. G�- • • CITY OF EAGAN • - - - SUBJECT: REVISED PRELIMINARY PLAT; VARIANCE & CONDITIONAL USE PERMIT APPLICANT: MICHAEL R. SILL LOCATION: THE WEST 952 FEET OF THE NE 4 of SECTION 19 EXISTING ZONING: I-1 (LIGHT INDUSTRIAL DISTRICT) DATE OF PUBLIC HEARING: FEBRUARY 27, 1980 DATE OF RETORT: FEBRUARY 21, 1980 REPORTED BY: DALE C. RUNKLE - CITY PLANNER Application Submitted: The first application submitted, is for a revised preliminary plat which would consist of one lot and contain approximately 13.9 acres. The second application is for a 50 foot front setback variance to allow the proposed facility to be located 50 feet from the property line, instead of the required 100 feet when it abuts a residential district. The third application submitted is a request for outside storage for sales and service for trunks and machinery. Comments: 1. Mr. Sill appeared before the Advisory Planning Commission in the Summer of 1978 for preliminary plat and site plan approval for the Michael R. Sill Addition. The proposed plat consisted of three lots with the cul-de-sac serving the property. Mr. Sill presently has revised the preliminary plat to contain only one lot and is proposing to move the Road Machinery and Supply Company to the City of Eagan. At this time Mr. Sill had also applied for 60 foot setback variance and had received approval because of the extensive berming and landscaping which he was proposing to do along Silver Bell Road. Mr. Sill is now requesting a 50 foot setback variance with the same amount of landscaping which he had proposed earlier. 2. The plat consists of 13.96 acres and would contain one lot. The applicant is proposing to dedicate a 40 foot half right-of-way for Silver Bell Road. Presently Mr. Sill and the City are checking the possibility of adding a small triangle of pro- perty which is located in the Northwest quadrant of parcel to the plat. There is also a possibility for this small triangular portion to the East of the proposed parcel to also be added to the plat. Presently W. Sill does not own these parcels but will acquire them if possible in order to plat the entire parcel land north of the new alignment of Highway 13, south of Silver Bell Road and east of Highway 36 (Cedar Avenue) 6s- . • MICHAEL R. SILL FEBRUARY 21, 1980 PAGE TWO Site Plan Review: 1. The proposed building would contain open mezzanine, 3,500 square feet; service area, 41,800 square feet; parts 17,700 square feet; and office of, 15,900 square feet for a total of 78,900 square feet. The building would cover 13.9% of the lot, which is under the 35% lot coverage. The parking ratio for this facility should contain 174 parking spaces. This was calculated from the floor footages listed above. According to the proposed parking plan, the proposed facility is only proposing to contain 15,900 square feet of office. If additional office space is provided in the open mezzanine in the future, additional parking shall be required. 2. There are two proposed accesses off of Silver Bell Road to provide access to this facility. The proposed landscape plan is providing between a 6 and 8 foot berm along Silver Bell Road along with four foot Colorado Spruce which provide a year round buffer, approximately 10 feet in height, between the parking and loading facilities along Silver Bell Road. The applicant is also proposing landscaping on bermi ng majority'orit of the area around the entire site. The southern portion J y Highway the site abuts new Trunk Hi g Y area proposed for 13 and Cedar Avenue is the p p open storage. The applicant is proposing to provide a security fence around this entire area. 3. According to present ordinances, one additional variance and conditional use permit could be needed. The additional variance would be required to delete asphalt surfacing from the storage area. The applicant is proposing to provide a crushed rock base and dust control measures to keep the dust to minimum. Whenever loading areas are proposed within 300 feet of any residential district, a conditional use permit shall be required. According to the proposed site plan, the applicant has mitigated this problem as providing the berming and landscaping necessary. If approved the site plan shall be subject to the following conditions: 1. The applicant shall try to include the triangular portions to the east and the triangular portions to the west to the proposed plat. Note; the applicant has the site plan showing how he would develop this facility if he could include this additional property. 2. The parking areas shall have a bituminious surfacing with the concrete curbing around the perimeter. The storage area shall be required to have a crushed rock base and dust control shall be implemented on this area. 3. There shall be no storage of equipment on the north side of the building. 4. The plans shall be reviewed by the Minnesota Highway Department, because the proposed plat abuts the State Highway. 5. The proposed facilities shall be limited to 15,900 square feet of office un- less additional parking spaces are provided. 6. A $2,000 landscape bond shall be submitted and not released until one year after the landscaping has been completed. Because of the sensitive area along Silver Bell Road, Staff shall determine within one year if adequate landscaping has been provided. If landscaping has not been provided, additional landscaping shall be required. 66 • MICHAEL R. SILL FEBRUARY 21? 19$0 PAGE.THREE 7. All easements shall be required in accordance to the recommendations of the City Staff. Engineering Recommendations: 1. The service area entrance drive should be relocated to conform to the existing intersection of Wuthering Heights Road. 2. All utility relocations and/or removal shall be at the developers expense. All utilities subsequently located within the property limits of this plat will become the private maintenance responsibility of the developer. 3. A revised grading, drainage and erosion control plan must be submitted and approved by City Staff prior to final plat application. 4. A 40 foot half right-of-way must be dedicated for Silver Bell Road. 5. Written comments must be received from MnDOT indicating no objection to the drainage into Trunk Highway 13 right-of-way. ' 7 111 411 MEMO TO: ADVISORY PLANNING COMMISSION c/o DALE RUNKLE - CITY PLANNER FROM: THOMAS A. COLBERT-DIRECTOR OF PUBLIC WORKS DATE: FEBRUARY 22, 1980 RE: PRELIMINARY PLAT - SILL ADDITION (MICHAEL R. SILL) The Public Works Department has the following comments in regards to consideration of the above referenced proposed plat: UTILITIES: Utilities to service this proposed plat had previously been installed under Improvement #232A for the old Sill Addition configuration, consisting of a cul-de-sac off of Silver Bell Road. These utilities consisted of sanitary sewer, water main, and storm sewer. With the new revised preliminary plat that is being proposed, certain sections of these utilities will have to be removed and/or relocated as a financial responsibility of the developer. GRADING AND DRAINAGE: The grading and drainage plan that was submitted (February 15, 1980), provides for the eastern portion of this plat to be handled by surface drainage into the proposed new Trunk Highway 13 north drainage ditch. A revised grading plan will have to be submitted showing the proper drainage swale to convey this surface run-off. Because this water is being directed into MnDOT right-of- way, it would be appropriate to receive their comments as to this drainage plan prior to final plat approval. The remainder of the drainage will be handled by surface run-off or an internal storm sewer system connecting to the existing storm sewer in the northwest corner of the plat. They are providing an on-site storm water detention ponding area in the northwest corner to contain a fifty year storm, while releasing it into the storm sewer system at a controlled rate. This will prevent any overloading to the existing storm sewer system along Cedar Avenue. STREETS AND SITE PLAN: Access to this proposed plat will be by way of Silver Bell Road. This road is proposed to be upgraded during 1980 to a standard improvement section. The entrance drive to the service area on the north side of this plat should be relocated further to the east to align with existing Wuthering Heights Road. This will assure proper sight clearance for this entrance drive and provide the desired four way intersection effect. EASEMENTS AND RIGHTS-OF-WAY: Sufficient right-of-way should be dedicated for Silver Bell Road to provide for a 40 foot half right-of-way. Because the old Sill Addition plat was never recorded at the County, there will be no requirement for vacation of right-of-way or easements based on the old configuration. Appropriate 10 foot drainage and utility easements should be dedicated adjacent to all property lines. 68 SILT, ADD:-.7:0N • • FEBRUARY 22, 1980 PAGE TWO I will be available to answer any questions regarding this plat at the Planning Commission of February 27, 1980. Respectfully submitted, 11d4V4— Thomas A. Colbert, P.E. Director of Public Works TAC/jlr 67 { c i g 1•. =5 r. — -z. 8g `. c: '• - t.° I1� ::< f i t.d )• °s7 Z __ :g !'-) r _ . i, ..: „ F _:1 j Cr o4ror• i Cr O G I Z Z Z W 0 O Q I ft m _ 1 ,I o Z ,I v. i , y O \ .. 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'kik.L.6 : ...:•:-...:-:-..-:.:-...:.:.....,.....:.:.:.................:.......1 .„, .. ..., %vs.' 10 I 6.----, 11,US WA4111b.""."‘1114116 lillUi ''''22101.16 •..*:•:•:':*:*.*•;•;...•.•.:.:-:-:•:'.:.:.:.:.;•;-:....•.*.'.'.•.•• . • ' r;ri■04:;,4,14114;1:14taL :AM bi. .A is 0 1 1-4 a - 16:&-, ..--:-:•:-::::::.:•-:-:-:•.--------': : -. 14, iiniiishad.11. •11 1 SEEENINE1110 .....- . . ...........................................: . .. ..: . ___,..... .. •-trkessossommesemp , . , .., A., .......................... . .......i:z......: . . . . •. ..., i. iiiMilloomisoo , • -luratimillillSi .-7;;.; - • ..-:-:--44:-:----. .--.,-.,:•.-.:.:.:-. • ;. , , -. ..:-....!I- .* -r-— . min OP .1s.. •• .... , ,, . ..---.•-'-'4•;-:-:-.'-',-:.:•:-:-.-.-, ; ,1, 1 .:•:•-. Agenda Information Memo February 29 ,1980 Page Fourteen OTHER BUSINESS ARCHITECTURAL PLAN - BURGER KING A. Revised Architectural Plan for Burger King Nicols Station - When the City Council approved the site plan for the Nicols Station Shopping Center, a detached building for a Burger King and bank facility was also reviewed. It was generally agreed by the City, the developer and neighborhood that an architectural scheme would be used that blends the detached building with the shopping-center. It was brought to our attention by Mr. Jim Nunn, representing Burger King, that the original architectural plan has been revised and it appears that there will be more wood used on the exterior than brick which was originally proposed. Since there are some changes with the architectural plans for the Burger King, though they seem {' to be minor, it was felt that the City Council should have the opportunity to review the site plans before they proceed. Mr. Nunn will be present at the meeting on Tuesday. ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To approve or deny the architectural revisions to the Burger King for Nicols Station as presented. ASSOCIATION FOR METROPOLITAN MUNICIPALITIES k ' B. Association for Metropolitan Municipalities -- At the last regular meeting of the City Council , Mayor Blomquist discussed the possibility of having the City of Eagan join as a member of the Association of Metropolitan Municipalities (AMM) . Mayor Blom- quist received a letter from Vern Peterson, Executive Director of AMM, dated January 24, 1980. Since the letter from Mr. Peterson addresses the role of AMM, a copy was enclosed for your reference on page 71t . The second page of the letter only states , "Please contact me ?t you would like more information or to have us make a presentation. Sincerely, Vern Peterson" . Mr. Peterson did attach some additional support data such as a recent newsletter, an annual report of operation, bylaws of the association and a copy of their 1978-1979 policies and legislative proposals . Since there was only one copy of each and they were rather lengthy, it was not feasible to reprint all the documents . Mr. Peterson will be availa- ble at the meeting to present in more detail the role of AMM and how it can effectively relate to our community. The $1 ,559 in 7 • I Agenda Information Memo February 29, 1980 Page Fifteen dues would be reduced to $389 ,75 for 1980 if the City should decide to loin the association. This amount as reduced is twenty-five ( 25 ) percent of the annual dues , covering March, April and May. Since the fiscal year is June 1 through May 31 , the cities are allowed to log six ( 6 ) months , meaning that payment would not be due until January 1 , 1981 . Mayor Blomquist recently attended a meeting at the State Capitol involving mayors from the metropolitan area who expressed a concern that cities should strive to restore to local government some of the desision making powers which have been taken away from it in recent years . A follow up meeting of the mayors ' steering committee is scheduled for Saturday, March 22 , at John Metcalf Jr. High School . Mayor Blomquist asked that a copy of the letter that was prepared by Mayor Schuneman ( sp? ) be copied to the City Council . It is a possibility that the Mayors ' Steering Committee will use the Association of Metropolitan Munici- palities as their organizational body in an effort to achieve their objectives . A copy of the letter is enclosed on page -77 for your reference . ACTION TO BE CONSIDERED BY THE CITY COUNCIL: To approve or -deny membership to the Association of Metropolitan Municipalities at a non-budgeted expense of $389 . 75 for 1980. City Aaministratdr .7 7 40174 kr4P, :' I , .. association of metropolitan municipalities BOARD OF DIRECTORS t, President David Hozza St. Paul Vice President January 24, 1980 Richard Asleson Apple Valley Mayor Bea Blomquist Past President 4504 Oak Chase Road June Demos Roseville Eagan, Minnesota 55123 Wayne Courtney Dear Mayor Blomquist : Edina Jan Haugen Mayor Demos of Roseville and a member of the Association Shorewood of Metropolitan Municipalities (AMM) Board of Directors suggested that I contact you . She indicated that at a Sally Howard recent meeting of suburban mayors you mentioned that Minneapolis you were not familiar with this organization . Richard Hullander Shakopee In general terms, the AMM is a voluntary organization of cities within the 7-County Metropolitan Area whose Jack Irving major Crystal purpose is to provide a means for cities to work together on common problems. The AMM is affiliated Bill Joynes with the League of Minnesota Cities and concentrates White Bear on problems and concerns that are unique to or more prevalent in the Metropolitan Area . One of its main Stan Kehl functions is to be a "watchdog" of metropolitan govern- Minneapolis ment and to assure that local government interests are JamesKrautkremer not trampled on by other levels of government. Brooklyn Park The AMM provides the best vehicle for city officials JamesLacina in the metropolitan area to make their voice heard in Woodbury a coordinated meaningful way y. Key legislators, State Richard Larsen Offices, and Metropolitan Council members are more and more Minnetonka seeking the input of the AMM on important issues. Myra eck Representatives from the AMM would be Oakdale kdale pleased to meet with you and/or the Eagan City Council to discuss the Dennis Schneider AMM and membership in more detail . I am enclosing Fridley some material which will enable you to further evaluate Thomas Spies the AMM operations . The AMM dues are based on the LMC Bloomington dues and the dues for Eagan would be $1 ,559 annually . Stephen Wellington St. Paul Duane Zaun Lakeville Q Executive Director 70 Vern Peterson I • February 22 , 1980 Fellow Mayor: At the meeting of mayors held at the State Capitol on January 16 , much discussion took place regarding the local communities ' abilities , or lack of them, and desires to con- trol their own destinies and what steps might be taken in an . attempt to restore to local government some of the decision making powers which have been taken from it in recent years . The result of the evening' s discussion was the formation of a steering committee to set up the format for another meeting at which would be determined a consensus on (1) a prioritization of community concerns and (2) the organi- zational structure through which hoped-for changes may be accomplished, whether it be an existing group such as the State Mayors or the Association of Metropolitan Munici- palities or a newly formed body. The committee has met and has set a meeting for Saturday, March 22 , at 9 A.M. to be held at John Metcalf Junior High School, County Road 30 and Highway 13 in Eagan. (See map on reverse side. ) The committee requests that each of you submit by March 12 a synopsis of your concerns so that resolutions may be prepared for discussion and action on • March 22nd. Please respond on the enclosed form. The steering committee will function as a nucleus of a reso- lutions committee and asks that any of you wishing to participate in the resolution process indicate that desire with your synopsis . We look forward to seeing you on March 22nd. If you are unable to attend but wish to have your city represented, please designate one of your council members to act on your behalf. Mayors' Steering Committee • S MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 29, 1980 SUBJECT: INFORMATIVE MEMO We have received eleven more applications for the position of Director of Parks and Recreation for the City,21 applications . Of the new applicants , mfourg are total park directors or community services directors , two are recreation supervisors , one is an assistant director, one an instructor, one a land technician and recreation planner, one a college senior majoring in the field and one is in private business . Seven of the applicants hold Bachelor' s Degrees , two hold Master' s , one is a Ph.D. and one will receive his B.S . in May. Geographically, five are from the Twin Cities area, four from other locations in Minnesota, one is from Iowa and one is from South Dakota. If members of the City Council have extra gray folders that ou are no longer using, please turn them back so we can rec y for City Council and Planning Commission use. ycle them Flowers were sent in memory of Curtis Myer who recently passed away after a struggle with cancer. Mr. Myer was a charter member of the Volunteer Fire Department . We will be collecting member of the City Council at the meeting on Tuesday for2thee flowers . Enclosed, but not given a page number, is a status report on the storm water capacity of Blackhawk Lake as requested by the Advisory Planning Commission. The report was prepared by Public Works Director Colbert and is to be used as a reference item. The House Transportation Subcommittee Tour throughout Northern Dakota County conducted on Wednesday, February 27 , 1980, appeared to be quite successful . Approximately seventeen legislators , along with mayors , community leaders and staff from Northern Dakota County boarded a MTC bus at the State Capitol and proceeded to spend two hours on a tour of Northern Dakota County.was Mr. Tom Heiberg who is president The moderator for the tour Mobilit p sident of the Urban Council Mobility. John Klein, the Executive Secretary for Urban Council on Mobility, assisted Mr. Heiberg. Each community was asked to discuss their own road issues as the bus toured through the various corporate boundaries . I was the spokesman while the delegation toured the City of Eagan. The tour was then followed by a luncheon at the Lost Spur where several persons were asked to make comments to the legislative delegation. Representative Ray Kempe acted as the host for the House Transportation Subcommittee, and both Mayor Blomquist and myself made comments to the group. There were • • Informative Memo February 29 , 1980 Page Two about 80 people in attendance for the luncheon. The tour and luncheon were carried through in a very objective and factual manner and it is hopeful that greater emphasis can be placed on completion of the 494 bridge and construction of I-35E. One comment , it was learned that the first contract for the 1-494 bridge will be let in May of this spring. MnDOT is anticipating completion of at least one bridge lane as early as 1982 . The consent agenda was implemented per directive of the City Council for this meeting. All efforts will be made to streamline agenda items , provide ample background information and add more of the administrative and routine items to the consent agenda in the future. Enclosed on page g 3 is a cony of a memorandum I circu- lated to the City staff which r thought you might be interested in reviewing. The meeting with the lending institutions , Program Administrator, Trustee and Hazard Insurance representatives was held -Wednesday, February 27 , and appeared to be very successful . All lenders were represented. The City Administrator provided a history and some welcome remarks regarding the program and then Dick Lincoln from Miller & Schroeder went through the details of the program and also provided each lender with a draft copy of the origination and sale agreement . Comments were then provided by Banco, acting as Program Administrator, and representatives the mortgage insurance company answered questions regarding the hazardous insurance. The lenders were told not to accept any applications until the City of Eagan passes a resolution to sell the bonds and is assured that money will be delivered on a specific date . It was also pointed out that the bond market is extremely depressed; and if economic conditions don' t change in the next two to three weeks , there is a possibility that bonds will not be sold until a later date . The program should proceed as scheduled. It appears that a Standard and Poors rating will be provided the last week of March and the City Council would then address the bond issue at the April 1 , 1980 meeting. I plan to address the issue of the depressed bond market and how that affects our sale in a memorandum early next week. � I S Informative Memo February 29, 1980 Page Three ITEMS ADDRESSED BY CITY COUNCIL AT THE 2-19-80 MEETING 1 . Models for Briarhill 2. City Tree Ordinance relating to James Refrigeration 3. Data Privacy 4. Chamber of Commerce Bus Tour 5. False Alarms There were two basements constructed for quadrominium units in the Briarhill Addition. Only one model was approved by the City Council . There was an error made in how the developer interpreted the directions from the City. The developer was under the impres- sion that , as long as the preliminary plat had been approved, he would be allowed to put in as many basements as he desired prior to the final plat . He was allowed to complete the second foundation as long as the work had already been started, but with the under- standing that no further construction would follow except on the model unit . Since then, the final plat has been approved for Briar- hill Addition which includes Phase 1 where the two quadrominium units are under construction so the matter has resolved itself. The Tree Ordinance was interpreted by staff at the time James Refri- geration Company made their preliminary plat application to the City. Because Dakota County is requiring a future elevation for the improvement of County Road 30 and County Road 31 that will be considerably lower than its existing elevation, it was necessary for James Refrigeration to perform a considerable amount of excava- tion so their shopping center would be at the same elevation as the roads in the future . In doing so, a number of pine trees were removed and some have been exposed to root damage and will have to be removed in the future. It was the agreement between the City and James Refrigeration Company that trees would be replanted on the premises . Unfortunately, trees cannot be replanted to match the trees that were removed due to construction. The City Admini- strator has made James Refrigeration Company aware that the City is concerned that the trees be replanted according to Ordinance #46 and also that some protection measures should be made to the existing row of pine trees so they are not damaged any further. The item concerning the Chamber of Commerce Road Tour of Dakota County was addressed previously in this memorandum. Further information on the data privacy and false alarms as refe- renced for the Fire Department will be included with the Admini- strative Packet on Monday. s/Thomas L. Hedges City Administrator Z MEMO TO: ALL DEPARTMENT HEADS FROM: CITY ADMINISTRATOR HEDGES DATE: FEBRUARY 26, 1980 SUBJECT: CONSENT AGENDA At the last regular City Council meeting held on February 19 , 1980 , I was authorized to prepare a Consent Agenda for use at the regular City Council meetings . A number of items requiring no formal dis- cussion by the City Council will be listed at the beginning of the Agenda. The City Council will review the list ; and if a member has some questions or concerns about any one of the items , it can be withdrawn from the Consent Agenda. After the Consent Agenda is agreed upon, one motion will then be made and the Consent Agenda will be given approval by the City Council . I plan to have the Consent Agenda items listed immediately following the Department Head Business . To make the Consent Agenda effective , I will need all Agenda items to be considered at a regular meeting delivered to my office by the Thursday noon preceeding the regular City Council meeting. There should be an indication from the De- partment Head as to whether he or she feels there is need to discuss that particular item at the City Council meeting, allowing me to decide whether it is a consent item or regular item. Also, support information is required for Consent Agenda items as well as all other Agenda items . Lately , there have been more and more items appearing on the Admini- strative Agenda as well as extra items coming before the City Coun- cil without any background information. It is not uncommon to have some forty items appear before the City Council in any given regular City Council meeting and possibly ten to even fifteen have been as a result of the Administrative Agenda and/or extra items brought before the Council at the meeting on Tuesday night . This represents about 30% to 40% of the Agenda items which is not good. I would like to reduce that percentage by using the Consent Agenda and having as much information as possible into this office by noon on the Thursday preceeding the City Council meeting. Your cooperation regarding this matter is greatly appreciated. (11‘0%.4 ,1 4141LV4%%- City Administrator gS