09/02/2014 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
SEPTEMBER 2, 2014
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire and Councilmembers Bakken, Fields, Hansen and Tilley.
Nancy Voss, an Eagan resident, addressed the Council with her concerns regarding the MVTA bus route
on Denmark Avenue, Councilmember Hansen responded to her concerns. The Council asked staff to
follow up with Ms. Voss.
A regular meeting of the Eagan City Council was held on Tuesday, September 2, 2014 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of
Communications Garrison, Director of Finance Pepper, Director of Community Development
Hohenstein, City Planner Ridley, Director of Public Works Matthys, Director of Parks & Recreation
Johnson, Assistant Parks & Recreation Director Flewellen, Lieutenant Pike, and Executive Assistant
Stevenson.
AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye:5 Nay :0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations to be heard.
CONSENT AGENDA
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent
Agenda as presented: Aye: 5 Nay: 0
A. It was recommended to approve the minutes of August 11 and 14 Special City Council
meetings and August 19, 2014 regular City Council meeting.
B. Personnel Items
1. It was recommended to accept the resignation of Steven Hadden, Parks Maintenance
Worker, and authorize hiring his replacement.
2. It was recommended to reassign Rob Muller, Parks Maintenance Worker, and
authorize hiring his replacement.
3. It was recommended to approve the attached Policy for Ensuring the Security of Not
Public Data,
4. It was recommended to approve the hiring of Seasonal /Temporary Employees in Parks
& Recreation.
C. It was recommended to approve the check registers dated August 15 and August 22, 2014,
D. It was recommended to approve Cooperative Construction Agreement No. 06525 with the
Minnesota Department of Transportation (MnDOT), and authorize the Mayor and City Clerk
to execute all related documents.
City Council Meeting Minutes
September 2, 2014
2 page
E. It is recommended to accept the resignation of Chad Stambaugh from the Airport Relations
Commission.
F. It is recommended to appoint Jeff Sparks to the remainder of a two -year term on the Airport
Relations Commission.
G. It is recommended to authorize the application of a grant from the Metropolitan Regional
Arts Council in the amount of $5,000 for a Community Arts Grant.
H. It is recommended to approve a Special Events Agreement with CSM for public use of the
parking areas on the former Lockheed Martin property ( "CSM parking lots ") during the Food
Truck Festival on Saturday, September 6, 2014, and direct the Mayor and City Clerk to sign
the appropriate documents.
I. It is recommended to approve a contingent lease agreement for temporary use of the
former Fire Administration Building at 3795 Pilot Knob Road by Dougherty, Molenda, Sofest,
Hills and Bauer.
J. It is recommended to approve an easement vacation of public drainage and utility
easements located on Lot 2, Block 1, Eagandale Office Park 5th Addition, and a final
subdivision ( Eagandale Office Park 6th Addition) two create 2 lots and one outlot, located on
the corner of Corporate Center Drive and Corporate Center Curve,
K. It is recommended to authorize an amendment to the bid opening date from Thursday,
August 28, 2014 to September 25, 2014 for Contract 14 -0806 for the Cascade Bay pump
house improvements.
L. It is recommended to approve an original artwork agreement for the donation of a painting
depicting the 1914 Town Hall, created by artist Larry Landis and approve the limited use
copyright agreement allowing the Eagan Historical Society to reproduce and sell said
artwork from September 8, 2014 until December 31, 2014,
PUBLIC HEARINGS
TOWN CENTRE 1001sT /12TH /EAGAN PLACE 4TH ADDITIONS EASEMENT VACATION
City Administrator Osberg noted the Council is being asked to open and close the public hearing and
continue action on the vacation of public drainage and utility easements to coincide with action on the
proposed CityVue Commons Addition final subdivision. Public Works Director Matthys gave a staff
report.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Tilley seconded a motion to close the public hearing and
continue action on the vacation of public drainage and utility easements on Lot 1, Block 1, Town Centre
100 First Addition, Outlot A, Town Centre 100 Twelfth Addition, and Lot 2, Block 1, Eagan Place 4th
Addition to coincide with action on the proposed CityVue Commons Addition final subdivision and
authorize the Mayor and City Clerk to execute all related documents. Aye: 5 Nay: 0
CERTIFICATION OF DELINQUENT UTILITIES
City Administrator Osberg noted the public hearing is to consider approving final assessment for the
delinquent utility bills and authorize certification to Dakota County for collection with property taxes.
The City currently has approximately 893 utility bills accounts with delinquent balances. Osberg noted a
letter of objection was received from S/A #103985.
City Council Meeting Minutes
September 2, 2014
3 page
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Tilley moved, Councilmember Fields seconded a motion to close the public hearing and
approve the final assessment roll for delinquent utility bills and authorize its certification to Dakota
County for collection with property taxes. Aye: 5 Nay: 0
CERTIFY DELINQUENT NUISANCE ABATEMENT BILLS
City Administrator Osberg noted the City Code allows for collection of delinquent nuisance abatement
bills through certification to property taxes. At the August 4, 2014 City Council meeting, a public hearing
was scheduled for September 2, 2014. The City currently has four properties with delinquent false
alarm invoices, and two properties with delinquent diseased tree removal invoices.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing
and approve the final assessment roll for delinquent nuisance abatement bills and authorize its
certification to Dakota County. Aye: 5 Nay: 0
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
CONDITIONAL USE PERMIT — BENNEROTTE & ASSOCIATES
City Administrator Osberg noted the Council is being asked to approve a conditional use permit to allow
a pylon sign on property located at 3085 Justice Way. Osberg noted the Advisory Planning Commission
held a public hearing on August 26, 2014 and is recommending approval. City Planner Ridley gave a
staff report.
The Council discussed the conditional use permit.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve a conditional use
permit to allow a pylon sign on property located at 3085 Justice Way, subject to the following
conditions: Aye:5 Nay :0
City Council Meeting Minutes
September 2, 2014
4 page
1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by
the City Council.
2. The height of the sign shall be a maximum of 27 feet.
3. A Building Permit, with engineered drawings, is required prior to installation of the new sign.
4. An administrative sign Permit is required prior to installation of the new sign.
5. The pylon sign shall not exceed the dimensions as indicated on the sign exhibit received July 30,
2014,
6. The pylon sign shall comply with all Sign Code requirements.
7. The sign exhibit shall be revised to correct the pylon sign square footage to be 96.73 sq. ft.
8. The brick base of the pylon pole shall match the brick of the principal building located upon the
same property.
CERTIFICATION OF THE PRELIMINARY 2015 BUDGET AND PROPERTY TAX LEVY,
AND SETTING OF PUBLIC MEETING DATE ON WHICH THE BUDGET
AND LEVY WILL BE DISCUSSED
City Administrator Osberg introduced the item noting the Council is being asked to approve three
actions. Osberg noted the total proposed levy is $30,221,113. Osberg announced the next regularly
scheduled meeting at which the levy and budget will be discussed is the City Council meeting of
Tuesday, December 2 at 6:30 p.m., right here in the Council Chambers. The public will be allowed to
speak at this meeting.
Finance Director Pepper highlighted the totality of the budget and was available for questions.
Mayor Maguire
asked if anyone in
the audience would
like to comment on the
preliminary
2015 budget
or property tax
levy. There being
no public comment,
he turned the discussion
back to the
Council.
Councilmember Hansen noted the levy can be subsequently decreased, but not increased.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the preliminary
payable 2015 property tax levy as following: Operating $23,761,100, Capital $5,134,809, Debt Service
$204,276, Community Center deb service $1,120,928 for a total levy of $30,221,113. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the preliminary
2015 General Fund budget, including contingency, of $31,236,900. Aye: 5 Nay: 0
Councilmember Fields moved, Councilmember Tilley seconded a motion to set the date for the public
hearing of the 2015 levy and budget as December 2, 2014. Fields announced the next regularly
scheduled meeting at which the levy and budget will be discussed is the City Council meeting of
Tuesday, December 2 at 6:30 p.m., right here in the Council Chambers. The public will be allowed to
speak at this meeting and is welcomed and encouraged by the Council. Aye: 5 Nay: 0
City Administrator Osberg noted the Virtual Budget Open House is scheduled for November 17th at 7:00
p.m.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
City Council Meeting Minutes
September 2, 2014
5 page
There was no legislative /intergovernmental affairs update to be heard.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Councilmember Fields noted the Food on 4 Wheels Event is scheduled for this Saturday, September 7th
at the Eagan Festival Grounds at Central Park from 3 -7:00 p.m.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at
7:10 p.m. Aye: 5 Nay: 0
q -1 -1 III
Date
City Clerk