09/02/1980 - City Council RegularAGENDA
EAGAN CITY COUNCIL
REGULAR MEETING
EAGAN, MINNESOTA
CITY HALL
SEPTEMBER 2, 1980
6:30 P.M.
I. 6:30 - ROLL CALL AND PLEDGE OF ALLEGIANCE
II. 6:35 - ADOPT AGENDA AND APPROVAL OF MINUTES
III. 6:35 — DEPARTMENT HEAD BUSINESS
t.\ A. Fire Department C. Park Department
e.
B. Police Department Q S D. Public Works Department
IV. 6:55 - CONSENT ITEMS [One (1) Motion Approves All Items]
9 A. Imp. 80 -2 - Final Payment & Acceptance
9 B. Approve & Execute :MnDOT Agreement #60079 (Traffic Signals)
F
10C. Imp. 79 -16 - Approve Change Order #3
I# D. Imp. 80 -1 — Approve Change Order #1
.111E. Imp. 79 -4 - Final ]Payment & Acceptance
if F. Resignation of Receptionist /Cashier & Appointment of Tami Goddard
V. 7:00 - PUBLIC HEARINGS
V.Ik A. Vacation of Utility Easements in St. Francis Wood
VI. OLD BUSINESS
12 A. Joe Peterson for Preliminary Plat for Clearview Third Addition,
located on Lot 6, :Block 1, Clearview Addition
VII• NEW BUSINESS
e-10 A. R. L. Johnson for variance from the 35% Lot Coverage Requirement,
located on Lot 1, R. L. Johnson First Addition
Application of Yankee Square'Office II for I.D.R. Financing for
an Office Building in the Amount of $995,000, to be located at
Yankee Doodle Road and Pilot Knob Road
P 29C. Application of Yankee Square Office III for I.D.R. Financing for
an Office Building in the Amount of $1,095,000, to be located at
Yankee Doodle Road and Pilot Knob Road
Imp• 80 -28 - Approve Plans & Specifications
(Deep Well #6 Pump)
?.1 U E. Revised Preliminary Plat for Walden Heights Addition Submitted
by Pilot Knob Estates
p.3CF. Northwestern Bell Telephone Company for Site Plan Approval
for Three Subscriber Carrier Buildings, Located at: (1)
Walden Heights Addition, (2) Safari Pass and Galaxie Avenue,
and (3) SEk of SWk of Section 21, North of County Road 30
City
Council Agenda
September 2, 1980
Page
Two
VIII.
OTHER BUSINESS
P 45A. Execution of
Contract for
Imp. 80 -13; 1980 Seal Coat with
G. & L. Seal
Coating Inc.
in the Amount of $89,362.23
Bid Award for
C. Bid Award
Imp. 80 -20 -
Northview School Utilities
P,Lk7 for
Imp. 80-27-
Brittany Second and Third Utilities
Lfq D. Bid Award for
Execution of
Imp. 80 -19 -
Contract for
Twin View Manor Utilities
Imp. 80 -16 (Galaxie
e Enebek Construction in the
Avenue) with
Amount of $174,519.50
IX.
VISITORS TO BE HEARD (For Those
Persons Not On The Agenda)
X.
ADJOURNMENT
I • •
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 28, 1980
SUBJECT: AGENDA INFORMATION
After approval of the July 29, 1980, special City Council minutes,
the August 19, 1980, regular City Council minutes and the September
2, 1980, City Council agenda, the following items are in order
for consideration:
DEPARTMENT HEAD BUSINESS
DEPARTMENT FIRE
A. Fire Department -- There are no items to be considered for
the Fire Department at this time.
POLICE DEPARTMENT _
B. Police Department -- There are no items to be considered for
the Police Department at this time.
PARK DEPARTMENT
C. Park Department -- Item #1: LAWCON Funding for Rahn Park
Expansion - Attached is ar_a_Ft resolution to be considered if
the final application is to be made to LAWCON for partial, funding
of the proposed Rahn Park expansion. The grant application is
due by October 2, 1980. Parks and Recreation Director Vraa would
like to submit the application well in advance of that date in
order that the City might be able to expedite the processing of
the grant. It is possible according to the Parks and Recreation
Director for the grant to reach the Minnesota Legislative Commission
on Minnesota Resources (State Funding Agency) by December of 1980.
If that agency should act on the grant at that time, it is possible
that a purchase agreement for the twenty acres for Rahn Park
expansion could be undertaken. If this is possible, the City could
then purchase the Rahn Park parcel of property at the existing
rate per acre rather than the $1,000 per acre increase to be ef-
fective in 1981. As stated at the special City Council meeting
on August 26, 1980, the preliminary grant application is written
in the amount of $195,000. In as much as the federal government
is not participating in its share of the grant match and because
of the limited amount of dollars available, the state will be
matching the grant in the amount of $97,500. Enclosed on page
a is a copy of the resolution as drafted by the Director of
al' rks and Recreation.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
resolution` which authorizes the staff to submit the final LAWCON
application for funding for a 20 acre expansion of Rahn Park.
0 0
RESOLUTION
CITY OF EAGAN
WHEREAS, the Land and Water Conservation Fund Act and the State Natural
Resources Fund provides for the making of grants to assist local public
bodies in the acquisition and development of outdoor recreation projects;
and
WHEREAS, the City of Eagan desires to acquire approximately 20 acres
of land known as Rahn Park, which land is to be held and used for permanent
open space; and
WHEREAS, in order for the proposed project to be eligible for approval,
there must be a comprehensive outdoor recreation plan and 5 -year action
program; and
WHEREAS, the City of Eagan has a 5 -year action program which includes
Rahn Park; and
WHEREAS, it is estimated that the cost of acquiring said 20 acres shall
be approximately $195,000; and
NOW, THEREFORE, be it RESOLVED by the City Council of the City of
Eagan, Minnesota; —
1. That an application be made to the office of Land and Urban affairs
for a grant from the Lamd and Water Conservation Fund and /or from
the Minnesota Natural Resource Fund presently estimated at $97,500
and the applicant will pay the balance of the cost from other funds.
2. That the City Administrator and Director of Parks & Recreation is
hereby authorized and directed to file such application and to pro -
vide such information and documents as may be required.
3. That the proposed acquisition is in accordance with plans for the
allocation of land for open space uses, and that applicant will
acquire and develop said land for use designated in said applica-
tion and-approved by the Office of Land and Urban Affairs and the
H.C. R. S.
4. That the United States of America and State of Minnesota be assured
full compliance by the applicant with the regulations of the
Department of Interior, effecting Title VI of the Civil Rights Act
of 1964.
Those in favor:
Those against:
DATED: CITY COUNCIL
CITY OF EAGAN
Attest:
By:
.Alyce Bokle, City Clerk Beatta Blomquist, Mayor
2
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Agenda Information Memo
August 28, 1980
Page Two
Item #2: The Director of Parks and Recreation has researched the
eaassibility of the City participating in the CETA Title II -D Pro -
gram. If the City should authorize an application for the program,
the staff will write job descriptions for positions that are needed
throughout the City and submit them for consideration. There will
be no cost to the City for fringe benefits, salary or other employ-
ment related costs. The City will be responsible for administrative
costs associated with the hiring process and maintaining the indi-
vidual on the payroll. It appears that the City could receive
two to three, - possibly four positions. The salary restrictions
are limited between $3.85 and $5 per hour. The formula for awarding
the CETA positions is somewhat dependent on salary, position
description, suitability of training, as well as other factors.
A resolution authorizing the filing of application and assurance
of compliance with the Comprehensive Employment and Training Act
is enclosed on page _� for your review.
ACTION TO BE CONSIDERED ON THE MATTER: To either approve or deny
the recommendation of the staff to make application, for the CETA
program entitled II -D Program. (The Director of- Parks and
Recreation, if the resolution is approved, will become the liaison
person for the City Administrator in this program.)
3
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DRAFT COPY
RESOLUTION
CITY OF EAGAN
RESOLUTION AUTHORIZING THE FILING OF APPLICATION AND ASSURANCE OF
COMPLIANCE FOR THE COMPREHENSIVE EMPLOYMENT AND TRAINING ACT
TITLE II D
WHEREAS, a regular meeting of the City Council of the City of Eagan,
Dakota County, Minnesota, was held on the day of
1980 at 6:30 P.M. at the City Hall, and
WHEREAS, Dakota County has funds available for fiscal year 1981
under Title II - D of the Comprehensive Employment and Training Act.
(C. E. T. A. ) , and
WHEREAS, the goal of Title II -D is to provide work experience and
training for the long term unemployed and economically disadvantaged
residents of Dakota County, and
WHEREAS, the City of Eagan is a muncipality of Dakota County and
has unmet public service needs, and is capable of providing suitable
training experience, and
WHEREAS, the City of Eagan has the administrative capability to
act as a subgrantee to the Dakota County C.E.T.A. program, and
WHEREAS, the City of Eagan subscribes to the principle of non-
discrimination in employment in accordance with Title VI and VII of
the Civil Rights Act of 1964;
NOW THEREFORE, upon motion by , seconded by
, it was.'RESOLVED that the City of Eagan (staff)
submit the required job request forms, and to adhere to the assurance
and certification as promulgated by Dakota County as the primary
sponsor and for the City of Eagan to be a subgrantee for Title II -D
funds.
Those in favor:
Those against:
DATED:
ATTEST:
Agenda Information Memo
August 28, 1980
Page Three
PUBLIC WORKS- DEPARTMENT
D. Public Works Department -- Item #1: Claim for Damages - Imp.
80 -5 -- The City has received maim for damages from Ronald
Bruestle due to high water caused by Fish Lake in the amount of
$3,436. The original letter addressed to the Mayor and the follow-
up letter stating the actual cost of property damage is enclosed
on pages (p through -7 - for your reference.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny payment
to Ronald Bruestle in the amount of $3,436 for claimed property
damage to his property resulting from the high water level of Fish
Lake
1435 Fnglert Pd
Eagan, MN 55122
July 21, 1980
Mayor Bea Bloomquist
Eagan City Hall
3795 Pilot Knob Pd�✓
Eagan, MN 55122
Dear Mayor Bloomquist:
My property has received water damage from Fish Lake. The water stands
within 2 to 3 feet from my driveway. In fact, 3 Apple trees, 1 Plum
tree and over 10 Juniper trees have died. Several of these trees are
15 to 20 years old.
Also, a large section of grass has been damaged from water coverage.
No longer can we use the yard for recreational games.
The City of Eagan, created this problem by not having proper drainage
in this section of land before issuing buiding permits. Thus, I
should not suffer and losses for property damage, and be entitled to
necessary compensation.
I know that you will give this matter your immediate personal attention.
Your cooperation is appreciated.
Sincerely, ,if """qr/'�
Ronald Bruestle
�O
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C °C &o- 5 1
M
• • Yom... L} �}
August 19, 19RO
Mr. Thomas A. Colbert
Director of Public Works
City of Fagan
3795 Pilot Knob Poad
Fagan, Minnesota 55122
Dear Mr. Colbert:
Thank you for your July 29, 1980 letter.
As requested, the following is an estimate of property damage incurred
as a result of high water elevation from Fish Lake:
I. 'three Harelson Apple trees between 15 & 20 years old 'P $ ?50.00 each.
97s 0 ri-I 7so` --I
2. One Plum tree 15 years old ,'� t200.00.
3. One large Juniper tree 'Zz $100.00.
/ n
4. Ten smaller Juniper trees 1� $50.00 each.
5. Ten yards of dirt.for fill �P $B.00 a yard = .$80.00.
6. Approximately 903 sq. yards of sod ;P $2.00 a yard = $1,806.
The above estimate was submitted by Buell Brothers Florists and nurserymen. 3 4 ; G
Your prompt attention to this important matter and cooperation are appreciated.
Sincerely,
v
Ronald Bruestle
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Agenda Information Memo
August 28, 1980
Page Four
Item #2: Sewer & Water Connection Request -- Mrs. D. K. Lindo,
�Tings Road, is requesting the City to allow her to hook up
to water only, from the newly installed utilities on King's Road.
She is claiming financial hardship. Her sewer stub is in a separate
trench location from her water stub. Existing City policy has
been to require connection to both the sewer and water whenever
- -one or the other becomes necessary due to a bad- well or septic
system. Mrs. Lindo is currently out of water and is using the
neighbor's temporarily. In the interim, we have issued a water
permit on the condition that she pay for a sewer connection permit
at the same time with the understanding that the Council would
review her situation on September 2. If the Council approves the
water connection only, the sewer connection permit would be
refunded.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny a policy
for utility connections for Carol Lindo.
Item #3: Project 297 Blackhawk Lake Storm Sewer Oulet -- Professor
�annkuch of the University of Minnesota Hydrology Department
will be meeting with the Director of Public Works and Consulting
Engineer at 6:00 p.m., Tuesday, September 2, 1980, to review the
site of the proposed Blackhawk Lake outlet. Professor Pfannkuch
will be at the City. Council meeting at 6 :30 to discuss his
observation and review the City's proposed storm sewer outlet with
the City Council. There is no action required on this item.
Agenda Information Memo
August 28, 1980
Page Five
CONSENT AGENDA
There are six (6) items on the agenda referred to as Consent Items
requiring one (1) motion by the City Council. If there is any
item which the City Council would like to discuss in further detail,
that item should be removed from the Consent Agenda and placed
under Other Business unless the discussion required is brief.
This will allow the Mayor to proceed with Public Hearings as legally
noticed at 7:00 p.m.
IMP. 80 -2
A. Imp. 80 -2 for Final Payment and Acceptance -- The construction
of a 435 foot deep well (Well #6) has been completed under Imp-
80-2 by Keyes Well Drilling Company, Inc. This project has been
inspected and reviewed and is being recommended for acceptance
by our Consulting Engineer, Robert W. Rosene. The Public Works
Department concurs with the recommendation for final- payment and
recommends acceptance of Deep Well #6.
ACTION TO BE CONSIDERED ON THE MATTER: To approve final payment
of $1,000 to Keyes Well Drilling Company for Imp. 80 -2 and accept
for perpetual maintenance.
MnDOT AGREEMENT #60079
B. Approve & Execute MnDOT Agreement #60079 (Traffic Signals)
-- The City has received a copy of the cost participation agreement
from District 9 of MnDOT pertaining to the installation of traffic
signals at the intersection of the new Cedar Avenue Freeway (T.H.
77) with Wild Wood Lane (County Road 30) and Cliff Road (County
Road 32). In addition, it also provides for the installation of
signals at the intersection of Nicols Road (County Road 23) with
Wild Wood Lane (County Road 30). The total cost of these proposed
signal improvements equals $516,673.07, with proportinate cost
participation breakdown as follows:
Federal Share $396,387.18 (76.72 %).
MnDOT Share 58,379.49 (11.30 %)
Dakota Cnty Share 30,953.20 ( 5.99 %)
Eagan's Share 30,953.20 ( 5.99 %)
TOTAL $516,673.U7 (100.00%)
The approximate 31,000 share by the City of Eagan has been proposed
for the 1981 Budget under the Public Works Department. However,
due to anticipated budget cuts, the expenditure may be taken from
the Street Fund Account. If this agreement is passed, the Director
M
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Agenda Information Memo
August 28, 1980
Page Six
•
of Public Works would like to include a stipulation wherein the
advance payment requested by MnDOT, as stated in paragraph five
of the agreement, will not be forwarded until after January 1,
1981, to be consistent with the budgetary process of the City.
The cost participation breakdown of the signal installations are
in conformance with existing MnDOT and Dakota County Highway Depart-
ment policy.
ACTION TO BE CONSIDERED ON THE MATTER: To approve the MnDOT Agree-
ment #60079 (Traffic Signal Installation) and authorize the Mayor
and City Clerk to execute said agreement.
IMP: 79 -16
C. Imp. 79 -16 (Alexander Road Costruction) to 'Approve Change Order
#3 -- This change order provides for the additional excavation
and borrow of material needed to complete the road to the City's
approved plans and specifications. The material is being made
available from City property immediately adjacent -to the R. L.
Johnson Space Center located in the Sibley Terminal Industrial
Park. The use of this material was approved by the City Council
at the August 5 meeting at the price of 350 per cubic yard ($3,150).
All costs associated with this change order will be assessed against
the benefited property of the - R. L. Johnson Space Center. This
change order was required by the encounter of unstable and
unsuitable material necessary to construct the road.
ACTION TO BE CONSIDERED ON THE MATTER: To approve Change Order
#3 to Imp. 79 -16 to Minnesota Valley Surfacing in the amount of
$27,450.
TMP_.R0_1
D. Imp. 80 -1 (Eden Addition Utilities) to Approve Change Order
#1 -- This change order provides for the City's contractor under
the above referenced improvement project to finish the grading
that was not completed by the developer in the Eden Addition.
The City has received concurrence from the developer as to his
agreement to pick up the additional grading costs which were incur -
-red by the City. Therefore, these costs will be assessed back
against the improvement contract
ACTION TO BE CONSIDERED ON THE MATTER: To approve Change Order
#1 to Imp. 80 -1 for Erickson Construction, Inc., in the amount
of $7,704.
10
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Agenda Information Memo
August 28, 1980
Page Seven
IMP. 79 -4
•
E. Imp. 79 -4 (Highline Trail Phase One) for Final Payment and
Acceptance - The City has received a request for final payment
for Imp. 79 -4 Contract with McNamara Vivant Contracting. Company.
A letter from the Consulting Engineer, Bob Rosene, indicates that
this project has been completed in accordance with the plans and
specifications and he is recommending final payment. The trail
has been inspected by the Parks and Recreation Department and found
to be acceptable.
ACTION TO BE CONSIDERED ON THE MATTER: To approve final payment
for Imp. 79 -4 to McNamara Vivant Contracting Company in the amount
of $5,922.43 and accept the project for perpetual maintenance by
the City.
RESIGNATION -- RECEPTIONIST
F. Resignation of Receptionist /Cashier and Appointment of Tami
Goddard - Action is in order to accept the resignation of Wendy
Miedema as Receptionist /Cashier to be effective August 29, 1980.
Applications have been received, interviews held, and it is the
recommendation that Tami Goddard be hired as the Receptionist/
Cashier to fill the vacancy.
ACTION TO BE CONSIDERED ON THE MATTER: To accept the resignation
of the Cashier /Receptionist, Wendy Miedema, and appoint Tami Goddard
to that position. (Wendy has accepted a position as a teller with
a Twin City Federal branch office in Apple Valley.)
PUBLIC HEARINGS
UTILITY EASEMENTS - ST. FRANCIS WOOD
A. Vacation of Utility Easements in St.. Francis Wood -- On August
5, 1980, the Council called for a public hearing to be held on
September 2 regarding the vacation of drainage and utility easements
along common lot lines in St. Francis Wood -- Phase Two, due to
the proposed replatting of the St. Francis Wood Second Addition.
The Public Works Department has no objection to the vacations of
these easements as they will be rededicated with the St. Francis
Wood Second Addition.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
vacation of drainage. and utility easements in the St. Francis Wood
Phase Two.
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Agenda Information Memo
August 28 1980
Page Eight
e s
CLEARVIEW THIRD ADDITION
A. Joe Peterson for Preliminary Plat of Clearview Third Addition,
located on Lot 6, Block 1, Clearview Addition - An application
to consider a preliminary plat for Clearview Third Addition was
submitted by Joe Peterson. A public hearing was held before the
Advisory Planning Commission at their July 22, 1980 meeting. Action
was taken by the APC to recommend approval of the preliminary plat
subject to seven (7) conditions. This item was placed on the August
19, 1980 City Council Agenda. However, due to the absence of Mr.
Peterson, the recommendation of the APC was continued until the
September 2, 1980 meeting. For information regarding the appli-
cation for a preliminary plat entitled Clearview Third Addition,
please refer to the Planning Intern's report found on pages
/3 through Q For action that. was taken by the Planning
ommirssion, pl—ea:sT refer to a copy of the minutes, found on page
19.
ACTION TO BE CONSIDERED ON THE MATTER: To either approve or deny
the recommendation of the APC to approve the preliminary plat for
Clearview Third Addition.
CITY OF EAGAN
SUBJECT: PRELIMINARY PLAT - CLEARVIEW 3RD ADDITION
APPLICANT: JOE PETERSON
LOCATION: PART OF THE SW4 OF THE SE4 OF SEC. 29, T27, R23
EXISTING ZONING: R -1 (RESIDENTIAL SINGLE DISTRICT)
DATE OF PUBLIC HEARING JULY 22, 1980
DATE OF REPORT: JULY 17, 1980
REPORTED BY: KURTIS G. ULRICH, PLANNING -ASSISTANT
APPLICATION SUBMITTED
An application has been submitted for preliminary plat approval of Peterson's
Clearview Third Addition which consists of approximately 2.4 acres and contains
3 single family lots.
COMMENTS
1. This lot presently represents Block 1, Lot 6 of Clearview First Addition.
2. An easement for a retention pond and water drainage will be provided to
the north of the single family lots. This is consistent with the city's water
ponding policy and found acceptable by the city engineer.
3. All the newly created lots would meet or exceed all the requirements for
an R -1 zoning district, including buildable lot square-footage above h.gh
water level.
4. Sanitary Sewer, Storm.Sewer, and Water are already installed within this
area and each lot will receive a normal assessment.
If approved, the plat should be subject to the following conditions:
1. Park dedication should be required on two of the three newly created lots.
2. All easements should be dedicated according to the recommendations of the
city staff.
13
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CITY OF EAGAN
PRELIMINARY PLAT - CLFAFVIEW 3RD ADDITION
JULY 17, 1980
PAGE TWO
LNGINEERING RECO11ME 1DATIONS
1. A drainage end utility easement be dedicated to incorporate the 916.0
contour elevation.
2. A grading, drainage and erosion control plan must be submitted and approved
by the Engineering Division prior to final plat approval.
3. Typical 10 -foot drainage and utility easements shall be provided adjacent
to all public right -of -way and centered over common lot lines.
4. A 10 -foot drainage and utility easement centered over the existing storm
sewer outfall from Beecher Drive shall be dedicated as a part of this plat.
5. The pcnding area shall provide for 5.0 acre feet of storage capacity.
6. Ifinimum basement floor or walk -out elevation shall be maintained at 919.0.
Any elevation below this must be reviewed and approved by the building inspector.
• 0
TO: THE PLANNING COMMISSION, C/O DALE C. RUNKLE, CITY PLANNER
FROM: THOMAS A. COLBERT, P.E., CITY ENGINEER
DATE: JULY 17, 1980
RE: PRELIMINARY PLAT - CLEARVIEW 3RD ADDITION
Public Works Department has the following comments to make in con-
sideration of the above referenced proposed plat:
UTILITIES
Sanitary sewer, water main and storm sewer of sufficient size and
depth to handle this proposed subdivision is readily available
within the Beecher Drive right -of -way.
STREETS
Access to this proposed subdivision is made available by way of the
existing gravel surfaced Beecher Drive.
GRADING AND DRAINAGE
This site presently contains a drainage pond which handles the run off
from Lenore Lane, Beecher Drive and portions of Blackhawk Road. An
outlet from this existing pond is being constructed as a part of the
Eden Addition located adjacent to and immediately north of this proposed
subdivision. This outlet storm sewer is designed to provide a permanent
water level elevation of 912.0 feet. The city's comprehensive storm
sewer plan depends on this pond being maintained as a storm water deten-
tion pond (AP -40). The storm sewer outlet for this pond has been designed
to take into consideration a 5.0 acre -feet storage volume capacity of•
this pond. Subsequently, the petitioner will have to provide in his
grading and drainage plan a 1.0 acre ponding area at the normal water
elevation of 912.0 and a minimum 1.25 acre ponding area at its proposed
water elevation of 916.0. The grading plan that was submitted (dated
7- 10 -78) does not provide the sufficient storage capacity required for
this ponding area. This will-have to be revised and approved prior to
final plat approval.
In addition to the proper storage capacity required to maintain this
pond, it is recommended that the minimum basement floor.or walk -out
elevation be maintained at 919.0 to provide for the appropriate factor
of safety.
EASE? -ENTS /RIGHT -OF ;'JAY
Sufficient public right -of -way has previously been dedicated for
Beecher Drive. Customary ten foot drainage and utilities adjacent
to public right -of -way and centered over common property lines will
be required. A drainage and utility easement incorporating the 916.0
elevation and the existing storm sewer outfall from Beecher Drive
must be dedicated as a part of this plant.
P5
• •
CLEARVIE'N 3RD ADDITION
PAGE 2
I will be available to discuss any of these facts during the Planning,
Commission Meeting of July 22nd.
Respectfully submitted,
Thomas A. Colbert, P.E.
City Engineer
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APC Minutes • •
July 22, 1980
Page Three
14. That the Lower Minnesota Watershed District approve and its conditions be
complied with.
15. That a meter be supplied for metering sewer and water use and agreeing to
special assessments when utilities are available.
Krob, Bohne and Roszak voted in favor. Harrison and Wilkins voted against.
CLEARVIEW 3RD ADDITION
The next public hearing convened by Chairman Harrison concerned the application
of Joseph Peterson for preliminary plat approval of C1-earview 3rd Addition. Mr.
Peterson was present. The 2.4 acre parcel at the present time is Block 1, Lot 6,
of Clearview 1st Addition and would be subdivided into three single family lots.
There was concern about the pond to be developed in the subdivision and no objections
from neighboring property owners. Two neighboring property owners were present and
favored the development because of its being an eyesore at the present time. it
would have a maximum 12 foot storm sewer elevation and 919 minimum basement floor
level as recommended by the staff. The staff recommended against fencing around the
pond. Krob moved, Bohne seconded the motion to recommend approval of the preliminary
plat subject to the following conditions:
1. A drainage and utility easement shall be dedicated to _incorporate the
916.0 contour elevation.
2. A grading, drainage and erosion control plan must be submitted and approved
by the Engineering Division prior to final plat approval.
3. Typical 10 -foot drainage and utility easements shall be provided adjacent
to all public right -of -way and centered over common lot lines.
4. A 10 -foot drainage and utility easement centered over the existing storm
sewer outfall from Beecher Drive shall be dedicated as a part of this plat.
5. The ponding area shall provide for 5.0 acre feet of storage capacity.
6. Minimum basement floor or walk -out elevation shall be maintained at 919.0.
Any elevation below this must be reviewed and approved by the building inspector.
7. That the seller notify buyers of lots of storm,sewer elevations imposed by
the City.
All voted in favor.
19
•
Agenda Information Memo
August 28, 1980
Page Nine
1
VARIANCE - R. L. JOHNSON FIRST ADDITION
A. R. L. Johnson for Variance from the 35% Lot Coverage Requirement
located on Lot 1, R. L. Johnson First Addition -- An application
was received from R. L. Johnson requesting _a variance from minimum
lot coverage of 35% to 40.7% lot coverage. The lot consists of
529,808 square feet and currently contains a 151,980 square foot
office /warehouse structure at 28.6 coverage with a 64,000 warehouse
addition proposed. The Advisory Planning Commission held a public
hearing on July 22, 1980; however, action was continued until the
August 26, 1980 APC meeting. The APC did give approval to the
variance application and is recommending the same to the City Coun-
cil. For additional information on the matter, please refer to
the Planning Intern's report, enclosed on pages al through
a(o for your reference. For action that was taken y he APC,
re er to the attached minutes, found on pages a'7 through
ACTION TO BE CONSIDERED ON THE MATTER: To either approve or deny
the recommendation of the APC to approve the R. L. Johnson variance
as requested.
ao
CITY OF EAGAN
SUBJECT: VARIANCE
APPLICANT: R. L. JOHNSON
LOCATION: PART OF THE SE4 OF THE NEW4 OF SECTION 8. 3089
SIBLEY MEMORIAL HIGHWAY
EXISTING ZONING: I -1
DATE OF PUBLIC HEARING: JUL`' 22, 1980
DATE OF REPORT: JULY 17, 1980
REPORTED BY: KURTIS G. ULRICH, PLANNING ASSISTANT
APPLICATION SUBMITTED
An application has been submitted to request a variance from minimum lot coverage
of 35% to 40.7% lot coverage. The lot consists of 529,808 square feet and cur-
rently contains a 151,980 square foot office /warehouse structure at 28.6% coverage
with a 64,000 square foot warehouse addition proposed.
COP.RENTS ,
1. Required set backs and minimum lot coverage are not significant requirements
in the development of this site. The site is unique in that there is open space
to the east, open space to the south (a city ponding area) and railroad tracks
to the west. The only street is Meadow View Road to the north of the property.
2. The site contains sufficient usable space for the required number of parking
spaces for a warehouse /office structure. However, due to the low number of em-
ployees, a fewer number of parking spaces will be required at this time with the
intention that more parking spaces will be developed as needed.
3. Storm Viewer, sanitary sewer and water have been installed in the area.
4. The use of the building addition will be restricted to warehouse use and will
not contain additional office space unless additional parking spaces are developed.
5. Direct access to the property from Highway 13 will be provided by a road
currently under construction, the cost of which is being accessed upon the owner
of this property.
If approved, the plat should be subject to the following conditions:
1. That a detailed site plan of the existing building, the building addition,
parking and landscaping be approved by the city staff.
a1
CITY OF EAGAN
R. L. JOHNSON
JULY 17, 1980
PAGE TWO
2: All easements be required per recommendations of city staff.
3. The parking area shall be surfaced and concrete curbing be provided around
the perimeter of the parking lot.
4. A $2,000 landscaping bond shall be required and not released until one year
af,e- the landscaping has been completed.
ENGINEERING CONSIDERATIONS
1. Drainage and utility easements shall be dedicated as required.
2. A grading and drainage plan be approved by the Engineering Division prior
to final plat approval.
3. The existing 8" watermain within this proper-�y be extended to the southwest
property line for future extension and looping and that a 15' easement centered
over this watermain be dedicated.
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APC Minutes
July 22, 1980
Page Four
• •
GOPHER EAGAN 2nd ADDITION PRELIMINARY PLAT
The public hearing convened by the Chairman next consisted of the application
of Gopher Smelting and Refining Company for preliminary plat approval of Gopher
Eagan 2nd Addition and zero setback variance for the existing building on the Chicago,
Minneapolis, St. Paul, Pacific Railroad right of way. The plant engineer appeared on
behalf of the applicant and indicated that the railroad did not object to the overlap
of the Gopher Smelting Company building on the railroad right of way. At this point,
Mr. David Bohne was excused from the meeting.
After discussion, Roszak moved, Wilkins seconded the motion to recommend approval
of the preliminary plat subject to the following conditions:
1. A 60 -foot half right of way shall be dedicated along the length of Yankee
Doodle Road bordering on the property.
2. The plat shall be subject to Dakota County Plat Commission's recommendations.
3. That the owner will waive objection to special assessments fo "r Yankee
Doodle Road improvements being assessed by the City.
4. Ten -foot drainage and utility easements shall be dedicated adjacent to
all property lines.
5. Compliance with all applicable ordinances.
All voted in favor.
Next Roszak moved, Wilkins seconded the motion, to approve the variance for
zero setback due to the existing location of the building in relation to railroad
right of way but with the understanding that no future construction will be permitted
either for new buildings or additions within the plat that would not comply with the
setback requirements. All voted yea.
R.L. JOHNSON VARIANCE
The application and hearing concerning R. L. Johnson for variance from minimum
lot coverage of 35% to 40.7% lot coverage on the R. L. Johnson warehouse property
north of Highway 113 was next convened. Representatives of R. L. Johnson were
present and there were no objections to the application. The 64,000 square foot
addition proposed would be approximately 5.7% above the lot coverage maximum. There
is provision for an additional 100 parking spaces. Mr. Roszak indicated that there
did not appear to be any special hardship here and no reason to vary the ordinance
requirement. There was discussion concerning changing lot coverage requirement under
the ordinance. Roszak moved to recommend denial for lack of hardship. The motion
died for lack of -a second. Harrison moved, and Wilkins_ seconded the motion, to
continue the hearing until the next regular meeting in August for the staff to review
the 35% lot coverage issue and to report back its recommendations to the committee.
All voted yea.
a-7
•
SUBTECT TO APPROVAL
MINUTES OF A REGULAR MEETING OF THE EAGAN ADVISORY PLANNING CO'!MISSION
EAGAN, MINNESOTA
AUGUST 27, 1980
A regular meeting of the Eagan Advisory Planning Commission was held on Tuesday,
August 27, 1980, at the Eagan City Hall. Those present were Chairman Harrison,
Bohne, Krob, Gits, Wilkins, Hall and Roszak. Also present were City Public Works
Director Colbert, City Planner Runkle, City Engineer Rosene, and City Attorney Hauge.
MINUTES
Upon motion by Wilkins, seconded Bohne, it was RESOLVED that the minutes of
the July 22, 1980 meeting be approved with the exception on page 1, that July
9 should be July 8. All voted in favor.
AGENDA
The agenda was approved with the exception that Marlo Miller's application
for variance was placed at the top of the public hearing agenda to accomodate Mr.
Miller.
R.L. JOHNSON FIRST ADDITION VARIANCE
The continued public hearing concerning the application of R. L. Johnson for
variance from the 35% industrial lot coverage requirement on Lot 1, R. L. Johnson
First Addition was next considered. It was noted that the hearing had been con-
tinued from the July 1980 meeting. Representatives of R. L. Johnson were present
and briefly explained their proposal. Dale Runkle reviewed with the Commission his
findings in investigating lot coverage provisions in other neighboring municipali-
ties and indicated that the requirement varies substantially from one community to
another. There was discussion about compliance with the maximum coverage requirements
under the ordinance and a question was raised whether there was a hardship pre-
sent. Krob moved, Gits seconded the motion, to recommend approval of the appli-
cation because all performance standards appeared -to have been met and that in one
other application the City granted a variance from the 35% maximum lot coverage
provision and further that the Commission intends to recommend a study of lot
coverages under the existing ordinance; further, subject to the following:
1. That a detailed site plan of the existing building, the building addition,
parking and landscaping be approved by the City staff.
2. All easements shall be required per recommendations of City staff.
3. The parking area shall be surfaced and concrete curbing be provided around the
perimeter of the parking lot.
4. A $2,000 landscaping bond shall be required and not released until one year
after the landscaping has been completed.
5. A grading and drainage plan be approved by the Engineering Division prior to
final plat approval.
6. The existing 8" watermain within this property shall be extended to the southwest
property line for future extension and looping and that a 15' easement centered
over this watermain be dedicated. -%r%
Agenda Information Memo
August 28, 1980
Page Ten
I.D.R. REQUEST /YANKEE SQUARE OFFICE II
B. Application of Yankee Square Office II for I.D.R. Financing
for an office building in the Amount of $995,000 -- An application
was received from Martin and Vernon Colon for Industrial Revenue
Financing to construct Yankee Square Office II. The amount of
the issue is $995,000.
ACTION TO BE CONSIDERED ON THE MATTER: To accept the application
and set a public hearing for the October 7, 1980, City Council
meeting.
I.D.R. REQUEST /YANKEE SQUARE OFFICE III
C. Application of Yankee Square Office III for I.D.R. Financing
for an office building in the Amount of $1,095,000 - An application
was received from. Martin and Vernon Colon for Industrial Revenue
Financing to construct Yankee Square Office III. The amount - of
the issue is $1,095,000.
ACTION TO BE CONSIDERED ON THE MATTER: To accept the application
and set a public hearing for the October 7; 1980, City Council
meeting.
a
Agenda Information Memo
August 28, 1980
Page Eleven
IMP. 80 -28
0
D. Imp. 80 -28 for Approval of Plans & Specifications (Deep Well
#6 Pump) -- The plans and specifications have been prepared by
the Consulting Engineering firm regarding the installation and
operation of the engine and pump to be installed in the .newly
- developed Deep Well #6. Plans have been reviewed by the Director
of Public Works and it is his recommendation that the City advertise
for bids.
ACTION TO BE CONSIDERED ON THE MATTER: To approve plans and speci-
fications for Imp. 80 -28 and order the advertisement for bids with
the bid opening to be held September 25, 1980.
REVISED PLAT - WALDEN HEIGHTS ADDITION
E. Revised Preliminary Plat for Walden Heights Addition Submitted
by Pilot Knob Estates Addition - An application wa-s submitted
by Pilot Knob Estates, Inc., (Mike Gair) to revise Lot 3, Block
1, Walden, Heights Addition to allow the north 70 feet of Lot 3
to be platted as Lot 4, Walden Heights Addition. The purpose for
the revised plat is to allow Northwestern Bell to construct a sub -
scriber building on Lot 4. The location of a subscriber building
is required to provide better telephone service to residents within
the area. Presently, Northwestern Bell Telephone Company has ex-
ceeded its capability for providing private lines due to the growth
in the City of Eagan, and it has become necessary to install party
lines for new residential construction until additional subscriber
buildings can be constructed. The revised preliminary plat as
presented by Mr. Gair is being recommended for approval by the
Advisory Planning Commission. The public hearing was held at the
August 26, 1980 Advisory Planning Commission meeting, and due to
the urgency for Northwestern Bell to construct a subscriber building
in that location, the preliminary is being considered at the Septem-
ber 2 City Council meeting rather than at the September 16 meeting.
For additional information on the matter, please refer to the City
Planner's report, a copy is enclosed on pages 3�_ through
3 s
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
revised preliminary plat as presented for Walden Heights Addition.
b
SUBJECT:
CITY OF EAGAN
REVISED PRELINMNARY PLAT
APPLICANT: PILOT KNOB ESTATES INC., MIKE GAIR
LOCATION: NEk OF SECTION 33
EXISTING ZONING: R -1, RESIDENTIAL SINGLE DISTRICT ,
DATE OF PUBLIC HEARING:
AUGUST 26, 1980
DATE OF REPORT: AUGUST 20, 1980
REPORTED BY: DALE C. RUNKLE - CITY PLANNER.
APPLICATION SUBMITTED
Application submitted is a request to revise Lot 3, Block 1, Walden Heights Addition
to allow the north 70 feet of Lot 3 to be platted as Lot 4, Walden Heights Addition.
COMNTS
The reason for this request is that Northwestern Bell is looking for three locations
in the City of Eagan in order to construct three subscriber buildings in order to ,
provide better telephone service for the.residents within this area. In revising
the Walden Heights preliminary plat allows for one location of the three proposed in
Eagan. The proposed location for the subscriber station would be the newly created
Lot 4, Block 1, Walden Heights Addition. The building to be constructed would have
the dimensions of 17 feet by 13 feet and would be set back approximately 36 feet
from Cliff Road right -of -way. Access to this proposed building would be from Cliff
Road.
Ordinance 52.06, Subdivision 8, states that it shall be unlawful to install, con -
struct, erect, alter, revise, reconstruct or move any pipeline, underground telephone
line, underground electric transmission line and overhead electric transmission line
Including structures related thereto without first obtaining the approval from the
Eagan City Council and issuing said approval, the Council shall find that:
-A. The proposed location of the essential service shall not unreasonably interfere
with future land use of the City.
B. The depth of any buried essential service-shall-be at a depth that will-not cause
future problems with road, streets, utilities, or buildings.
C. The width of any linear easement or rights -of =way shall not be such that it will
unreasonably interfere with future land.use.
Northwestern Bell is proposing to purchase Lot 4 in the Walden Heights Addition for
this utility building. If approved,.the plat should be subject to the following con-
ditions:
31
CITY OF EAGAN
PILOT KNOB ESTATES INC.
AUGUST 20, 1980
PAGE TWO
1. An architectural plan and site plan shall be approved prior to the construction
of the building.
2. Lot 4 shall only be used for a utility building.
3. All easements shall be required in accordance with the recommendations of the
City staff.
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Agenda Information Memo
August 28, 1980
Page Twelve
NORTHWESTERN BELL - SUBSCRIBER STATIONS
F. Northwestern Bell Telephone Company for Site Plan Approval
for Three Subscriber Carrier Buildings Located at: (1) Walden
Heights Addition, (2) Safari Pass and Galaxie Avenue, and (3) SEk
of SWk of Section 21, North of County Road 30 -- The Advisory
Planning Commission considered a request by Northwestern Bell to
install three (3) subscriber stations which will increase the
capacity of the telephone lines within Eagan and the surrounding
area. As explained in the previous item, Northwestern Bell has
run out of its capability to provide private lines, and, therefore,
many homeowners within the new construction areas are required
to join in a party line. Construction of additional subscriber
stations will approximately double the present line capacity and
relieve this problem. The APC spent considerable time reviewing
the items, expressing concern about the design and number of sub-
scriber stations to be located throughout the community. However,
- action was taken to recommend approval of the site plans to the
City Council. Enclosed is a copy of the report prepared by the
City Planner, found on pages 37 through 443 , and also a copy
of a memorandum outlining concerns of the Planning — Commission mem-
bers as it relates to this agenda item. For information regarding
the action taken by the APC, please refer to page 4`,y
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
recommendation of the APC to approve the site plan for three sub-
scriber carrier buildings; locations as specified.
3(10
CITY OF EAGAN
SUBJECT: SITE PLAN REVIEW
•
APPLICANT: NORTHWESTERN BELL
A. LOT 4, BLOCK 1, WALDEN HEIGHTS ADDITION
LOCATION: B. NW QUADRANT OF SAFARI PASS & GALAXIE AVE.
C. SE4 OF THE SW4 OF SECTION 21 NO. OF CNTY. RD. 30
EXISTING ZONING• Varies from A (AGRICULTURAL) to R -1 (RESIDENT.SING.DIST.)
DATE OF PUBLIC HEARING: AUGUST 26, 1980
DATE OF REPORT AUGUST 20, 1980
REPORTED BY: DALE C. RUNKLE, CITY PLANNER
COPNufENTS :
Northwestern Bell has requested to install three subscriber stations which will in-
crease the capacity of the telephone lines within Eagan and surrounding area. It is
the staff's understanding that the equipment within these buildings would double the
present line capacity. As mentioned in the Walden Heights' report, the buildings
would be 17.5 feet by 13.5 feet, or a total of 240 square feet, and would have their
own individual driveway.
At the present time Northwestern Bell has only selected the locations they would like
to locate these structures, and they have done nothing at this time regarding the ar-
chitectural design of the building or the landscaping of the remainder of the lot.
Ordinance 52.06, Subdivision 8, Public Utilities Section states, "it shall be unlawful
to install, conduct, erect, alter, revise, reconstruct or move any pipeline, under-
ground telephone line, underground electric transmission line, or overhead electric
transmission line, including structures related thereto without first obtaining ap-
proval from the Eagan City Council. In issuing said approval, the Council shall find
that:
A. The proposed location of the essential service shall not reasonably interfere
with future land use of the City.
B. The depth of any buried essential service shall be at a depth that will not
cause future problems with roads, streets, utilities or buildings.
C. The width of any linear easements or rights -of -way shall not be such that
it will unreasonably interfere with future use."
Locations A & B appear to be in places which would not have potential problems in.the
future in accordance with 52.06, Subd. 8. Location C appears to be within the future
alignment of Thomas Lake Road extension to the north. The proposed facility in this
location should be shifted either to the east or west after the City has determined
the alignment of the extension of Thomas Lake Road. Once Thomas Lake Road alignment
has been established, the staff could work out the location for the proposed facility.
If approved', the site plan shall be conditioned upon:
3'1
CITY OF EAGAN
SITE PLAN REVIFN - NORTHWESTERN BELL
AUGUST 26, 1980
PAGE TWO
1. Staff would approve detailed landscape plans and architectural plans for the
structure.
2. All driveways shall have asphalt surfacing and concrete curbing.
3. The location shall only be used for the proposed subscriber buildings and no
other material shall be stored on the site.
l,. If easements are required, set easements shall be dedicated to the City.
5. Locations which are not on an individual lot shall be platted when the surround -
ing area is platted.
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APC Minutes
August 27, 1980
Page Four
NORTHWESTERN BELL SITE PLAN REVIEW
An application of Northwestern Bell Telephone Company for site plan review for
subscriber stations which will increase the capacity of the telephone lines within
Fagan and the surrounding area was next considered by the Planning Commission. Mr.
Glen Hampton of Northwestern Bell was present and explained the proposal in
detail. It was noted that no architectural design or landscaping plans have been
prepared and-that the property will house facilities to reduce cost with smaller
cable and Tess copper requirements. The current plan is that these units will be
scattered throughout the community and will require no full time personnel and
only occasional maintenance. Mr. Hampton indicated that Northwestern Bell intends
to comply with the area architectural and visual 'standards including landscaping
and that the applicant will present the plans to the City when they are prepared.
There were concerns by Commission Members as to how many such facilities will be
required in the City using present technical knowledge and Mr. Hampton indicated
that although studies have taken place, they cannot give exact projections of future
needs throughout the City. It was noted that only City Council permission was
required but the site plan review was submitted to the Planning Commission for dis-
cussion and comment. The staff further recommended that the Planning Commission
review the proposal but that conditions cannot be imposed at the present time. The
conditions that were outlined by the staff include the following and were agreed
upon but no action was taken:
1. Staff shall approve detailed landscape plans and architectural plans for each
structure when the building permit is requested.
2. All driveways shall have asphalt surfacing and concrete curbing.
3. The location shall only be used for the proposed subscriber buildings and no
other material shall be stored on the site.
4. Easements shall be dedicated to the City as determined by the City staff.
5. Each location which is not on an individual platted lot shall be platted when
the surrounding area.is platted.
6. Zoning shall comply with most compatible surrounding zoning for each site.
No action was taken.`
4q
4P
TO: THOMAS L. HEDGES, CITY ADMINISTRATOR
FROM: DALE C. RUNKLE, CITY PLANNER
DATE: AUGUST 28, 1980
L'
SUBJECT: ADVISORY PLANNING COMMISSION CONCERNS REGARDING THE NORTHWESTERN BELL'S
SUBSCRIBER STATION PROPOSAL
On August 26, 1980, the Advisory Planning Commission heard the presentation of
Northwestern Bell's proposal to locate three subscriber stations within the southern
portion of Eagan. Advisory Planning Commission expressed concerns regarding three
buildings in such a small area and inquired what would be the maximum number pro-
vided in Eagan for saturation. The Advisory Planning Commission also inquired if
the proposed buildings could be increased in size to reduce the three proposed sub -
scriber stations to two subscriber stations. The representative from Northwestern
Bell indicated that the reason for the three is that radius or distance wire can
be run from each building cannot contain more than 14 ohms of resistance. There -
fore, it is not the size of the structure, but the distance the structure is away
from the service area.
Other concerns expressed by the Advisory Planning Commission related to the build-
ings being aesthetically appealing to the neighborhoods which they are located.
At the present time, Northwestern Bell did not have any detailed designs for any
of the three facilities but indicated that anything the City of Eagan would re-
quire, Northwestern Bell would provide. This means if the City requests that each
subscriber building be brick and have landscaping suitable to the surrounding area,
Northwestern Bell would provide that type of building.
Last item the Planning Commission discussed was when the Lexington Telephone Office
is going to be upgraded for the modern service. One member of the Planning Commis-
sion indicated that the Eagan station is one of the last on Northwestern Bell's
list to be upgraded and wondered if anything could be done to provide better and
more modern service within the area.
The'Advisory Planning Commission did not take any action on the three locations or
sites because they indicated that according to Ordinance 52, the City Council shall
determine locations for utility buildings within the City of Eagan.
If you have any questions, or would like further information regarding Northwestern
rl'proposed subscriber stations within Eagan, please.feel free to contact me.
&/jac
L4
Agenda Information Memo
August 28,1980
Page Thirteen
•
IMP. 80 -13
A. Execution of Contract for Imp. 80 -13 for 1980 Seal Coat with
G & L Seal Coating, Inc., in the Amount of $89,362.23 -- The con-
tract between the City of Eagan and G. & L. Seal Coating, Inc.,
is in order for consideration.
ACTION TO BE CONSIDERED ON THE MATTER: To authorize the Mayor
and City Clerk to execute the contract for Imp. 80 -13 with G. &
L. Seal Coating, Inc.
IMP. 80 -20
B. Bid Award for Imp. 80 -20 (Northview School Utilities) -- The
bid opening for Imp..80 -20 was held at 3:00 p.m..on Thursday, August
28, 1980. A copy of the bid tabulation sheet is enclosed on page
for your review. The Director of Public Works is in the
process of reviewing all bids and will make a recommendation at
the meeting on Tuesday.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
successful bid for Imp. 80 -20 as recommended by the Director of
Public Works.
45
CCNT'ACTCRS
OCR FILE NO. 49178
NORTHVIEW SCHOOL & SCHMIDT ADDITION
FROJECTS 299 & 304
CITY IMPROVF-IENT NO. 80 -20
SANITARY SE'W'ER & WATER?1AIN
FOR
EAGAN, MINNESOTA
BID TI *IE: 3:00 P.M., C.D.S.T.
BID DATE: Thursday, A uz. 2$ 1980
TOTAL BASE B ?D
1.
Richard Knutson, Inc.
348,987.10
2.
Fredrickson Excavating Co.
355,229.70
3.
Fischer Construction Co.
362,459.50
-
4.
Lametti & Sons
363,000.00
5.
ACG Mechanical
369,536.50
6.
Parrott Construction
3691720.34
7.
Encon Utilities, Inc.
382,619.00
8.
Nodland Associates, Inc.
394,060.00
9.
Barbarossa & Sons, Inc.
411,530.00
10.
Austin P. Keller Construction
412,210.00
11.
C. W. Houle, Inc.
416,326.00
ENGINEER'S ESTIMATE----------- -- - - -- $385,000
W(
Agenda Information Memo
August 28, 1980
Page Fourteen
IMP. 80 -27
C. Bid Award for Imp. 80 -27 (Brittany Second and Third Utilities)
-- The bid opening for Imp. 80 -27 was held at 3:00 p.m. on Thursday,
August ,28, 1980. A copy of the bid tabulation sheet is enclosed
on page !49, for your review. The Director of Public Works is
in the process of reviewing all bids and will make a recommendation
at the meeting on Tuesday.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
successful bid for Imp. 80 -27 as recommended by the Director of
Public Works.
y�
VARIOUS STREET IMFROVE,-iENTS
PROJECTS 266B, 302E & 303B
CITY I ?TROVE "ENT NO. 80 -27
FOR
EACAN, MINNESOTA
CCN7",ACTCRS
OUR FILE NO. 49201
I
BID TrME: 3'00 P.m., C.D.S.T.
BID DATE: Thursday, Aug. 28, 1980
TOTAL BASE BID
1. McNamara Vivant Contracting 16216-26 nn
2. B -Tu -Mix Construction 4r)
3. Fischer Construction Co. 175.684.30
4. Bituminous Roadways, Inca 175.963.80
5. Minnesota Valley Surfacing 185 469.00
tir,I1EER'S ESTIMATE----------------- - - - --- $192,000
4AC6
Agenda Information Memo
August 28, 1980
Page Fifteen
IMP. 80 -19
D. Bid Award for Imp. 80 -19 (Twin View Manor Utilities) -- A bid
opening for Imp. 80 -19 was held at 3 :00 p.m. on Friday, August
293 1980. A copy of the bid tabulation sheet is enclosed on page
_50 for your review. The Director of Public Works is in the
process of reviewing all bids and will make a recommendation at
the meeting on Tuesday.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
successful bid for Imp. 80 -19 as recommended by the Director of
Public Works
•
0
OUR FILE NO. 49131
TWINVIFW MANOR
SANITARY SEATER, WATERMAIN & STORM SE'W'ER
PROJECT NO. 264
CITY IMPRCV;--ENT NO. 80 -19
FOR
EAGAN $ MINNESOTA
CONTRACTORS
1. Sandmark Construction Co.
2. Parrott Construction Co.
3. Richard Knutson, Inc.
4. Fischer Construction Co.
5. Encon Utilties, Inc.
6. ACG Mechanical
7. C.W. Houle, Inc.
8. .austin P. Keller Construction
9. Fredrickson Excavating
10. Nodland Associates, Inc.
11. Barbarossa & Sons, Inc.
12. Lametti & Sons, Inc.
13. Gartzke Construction Co.
BID TIME: 3:00 P.M. C.D.S.T.
BID DATE: Frida ug• =g�0
TOTAL BASE BID
$164,279.50
169,714.00
169,777.00
170,454.50
170,526.00
187,985.20
188,635.00
193,500.00
249,500.20
NO BID
NO BID
N0 BID
NO BID
ENGINEER'S ESTIMATE -
------ - - - - -- S184 000
60
Agenda Information Memo
August 28, 1980
Page Sixteen
IMP. 80 -16
E. Execution of Contract for Imp. 80 -16; Galaxie Avenue with Enebek
Construction in the Amount of $174,519.50 -- The contract between
the City of Eagan and Enebek Construction is in order for
consideration.
ACTION TO BE CONSIDERED ON THE MATTER: To authorize the Mayor
and City Clerk to execute the contract for Imp. 80 -16 with Enebek
Construction.
s /Thomas L Hedges -
City — Administrator
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: AUGUST 28, 1980
SUBJECT: INFORMATIVE MEMO
Enclosed cn page 516 is a copy of a memo from teh League of
Minnesota Cities entitlecr "Local Government Day ". We might want
to give some thought to -sponsoring a Local Government Day in our
community. To follow the suggestions in the memo, the City has
never formally dedicated the flagpole with the plaque which was
agreed upon -`over a year ago. Another possibility is Northview
Athletic Field or the Thomas Highline Trail. We can discuss the
matter in further detail -on Tuesday or even at the September 16,
1980 meeting.
Enclosed on page $4 is a copy of a letter received from Ron
Johansen regard ing -F1s interest in serving in come capacity with
the Cable Television Committee. His letter was received after
the July 15, 1980 City Council meeting when the.appointments were
made. However, the time is approaching when we will hold our first
meeting, and I thought you should be aware of his interest and
may wish-to consider an appointment.
Enclosed on pages 5_ through is a copy of the most recent
statistical data concerning the Clityl s Tax Exempt Home -Loan Mort-
gage Program.
Please be advised that there will be no Administrative Packet on
Monday, September. 1, 1980, because the City will be observing the
Labor Day holiday.
Enclosed on page $ _ is a paragraph which should have been in
the minutes of August 5,. 1980, and which should be amended into
those minutes at the meeting on Tuesday.
Enlcosed on pages through (o is a letter from Kevin Eide
of the City Attorney's office concerning the Metropolitan Council
powers as they relate to the amendment of the Comprehensive Plan
and the control of on -site sewage systems. Also enclosed on page
_ is a memo from -the City Planner, Dale Runkle, containing
an update on the Comprehensive Plan amendment procedure.
s /Thomas L. Hedges
City mrnistrator
IIII 1
_U league of minnesota cities
Ajgust 8, 1980
TO: Mayors, Managers and Clerks
FROM; Louise Kuderling (,
RE: Local Government.Day
Local Government Day will be Tuesday, October 21, 1980.
This day has been selected to recognize the importance of city government in our way of
life and to-focus on the diversity of services provided for our citizens.
Although one day has been chosen as a focal point, any time during the week, or even
.the previous weekend, can be used for various events to celebrate the day.
You can start now with preliminary planning. There are a number of activities to
consider. Perhaps your first step would be to appoint a Local Government Day Committee.
Another early act could be the adoption of a council resolution in recognition of.the
Day.
If you have a new building, park, or development area to dedicate, the ceremony can be
planned for Local Government Day or sometime that week. You can have an Open House, a
tour of city facilities, a demonstration or display of new equipment, and many other
ideas that your committee can come up with, tailored to your community.
Other general ideas are to swap mayors with a nearby rival city; have high school
students act as "council for a day "; encourage service clubs to arrange programs that
week on city progress or plans for the future; have a luncheon to recognize long -time
city employees, to name a few.
Public,4ty and cooperation of the news media will be central to the success of the
undertaking. You will want to arrange for coverage of Local Government Day activities
in your area Also, you will want to develop banners, posters, flyers and other
materials to call attention to the Day.
No one city needs to do everything suggested here but it should be possible to find
some way to observe the Day.
The League will follow up this initial notice in a couple of weeks with more detailed
suggestions and aids for preparing publicity materials. If you have any questions or
suggestions, please call the League office.
LK;rmm
300 hanover building, 480 cedar street, saint paul, minnesota .55101 C61 2) 222 -2661
53
RONALD JOHANSEN
1321 CARLSON LAKE LANE
EAGAN, MINNESOTA
JULY 16, 1980
THOMAS HEDGES
CITY ADMINISTRATOR
EAGAN CITY HALL
3795 PILOT KNOB ROAD
EAGAN, MINNESOTA
DEAR TOM:
PER OUR TELEPHONE CONVERSATION, I AM WRITING TO OFFER MY
SERVICES ON THE COMMITTEE LOOKING INTO THE FEASABILITY OF
CABLE TV FOR THE CITY OF EAGAN.
I HAVE LIVED IN EAGAN FOR OVER 10 YEARS AND I AM A SALESMAN
SELLING -39 HOUSES FOR TILSEN HOMES IN EAGAN.
I PERSONALLY HAVE A GREAT INTEREST IN CABLE TV AND WOULD LIKE
TO BE CONSIDERED FOR THE COMMITTEE.
SINCERLY,
RON JOHANSEN
StI
DAI'I:: August 2.1980
Total Amount of Pre- Camdtted I;oans
Percentage of Loans Pre- Ca*mitted
Total Number of Loans
I`verage !Mortgage Amount
A \\-rage Sale Price
,average Appraisal Value
:voracge Adjusted Gross Inoane
Average Gross Income
q�ye of loan:
Insured Conventional
Uninsured Conventional
FHA
VA
Graduated Pledge
loan to Value Ratio:
Insured Conventional
Uninsured Conventional
Nu,,,, per of New Construction Loans
'vtmiLer of Existing Loans
h; of Excelling:
Single Family
To %rlx)use
Con,djm iniutn
Mobile Hares
Average Previous Residents
%'LT4)e-r of Renters
',A nber of Owners
Sex:
Male
File
Average Family Size
Av ex age Number of Children
�tirital Status:
Married
Single
Joint
Dollar Amount of Loans Funded
Ntanber or Loans
•
CITY OF F ,C-, N
Statistical Data -- Amount of Program $16,940,000
$ 3,179,300
5S
$ 996,150
17
19 %
low Income
Basic Inane
34
21
$ 57,611
$ 58,024
62,321
63,679
62,801
64,912
20,905
24,791
22,214
26,398
0
3
1
3
8
11
7
4
18.
0
--
- 87%
74%
77%
17 -
8
17
13
25
15
6
6
3
0
0
0
26%
67%
25
17
9
4
26
21
1.9
2.3
17
17
$ 996,150
17
•
DATE: August 27, 1980
CIY CF EACUAN
$16,940,000-- T,axnint of Pn:kjram
Dollar Amount of Fluids Rem<air:ing $ 12,476,700
Low Inc.une $ 5,632,500
Basic lnaxiie $ 6,844,200
Single Family Funds Remaining $ 6,691,100
Condo Funds Ranainng $ 3,234,050
^bwnhouse Funds Remaining $ 2,551,550
Mobile Fiane Funds Remaining $ 1,694,000
Conventional 95% Funds Remaining $ 1,694,000.
Graduated Conventional Funds Reriaining $ 2,819,900
Graduated 95% Conventional Fluids Remaining $ 1,727,200
Total Pre- Comnit--,-weent Amunt $13,760,700
SO
REGULAR EAGAN CITY COUNCIL MINUTES ADDENDUM
AUGUST 5, 1980
WINDTREE ADDITION FINAL PLAT
The next application concerned the application of Niakwa Corporation for final
plat approval of Windtree Addition. It was noted that Windtree Addition is the
first phase of development of the Windtree development and it was recommended that
the developer be required to post a cash escrow pending completion of park dedi-
cation and further compliance with all other conditions of the Planning Commission.
Smith moved, Wachter seconded the motion to approve the final plat conditioned upon
posting the cash escrow for park purposes and compliance with necessary ordinances
and conditions for approval of the plat. All voted in favor.
S'1
• •
PAUL H. HAUGE & ASSOCIATES, P. A.
ATTORNEYS AT LAW
9908 SIBLEY MEMORIAL HIGHWAY
EAGAN (ST. PAUL). MINNESOTA 55122
PAUL H. HAUGE AREA CODE 812
BRADLEY SMITH August 28, 1980 TELEPHONE 454.4224
KEVIN W. EIDE
Mr. Thomas L. Hedges, City Administrator
City of Fagan
3795 Pilot Knob Road
Eagan, MN 55122
Re: Metropolitan Council Powers
Amendment of Comprehensive Plan and Control of On -site Sewage Systems
Dear Mr. Hedges:
On August 19, 1980, the Eagan City Council directed our office to prepare a
legal memorandum concerning the amendment procedure and powers of the Metro-
politan Council. At this time I am also responding to inquiries regarding
the powers of Met Council or the Metropolitan Waste Control Commission to
control on -site sewage disposal systems.
AMENDMENTS TO THE COMPREHENSIVE PLAN
The broad powers of the Met Council to review amendments to the Comprehensive
Plan are set forth in M.S.A. 473.864, Subd. 2:
"Amendments to comprehensive plans of local governmental units
and to capital improvement programs of school districts shall be
prepared, submitted, and adopted in the same manner as the original
plans and }programs."
I am sure that staff and Council are familiar with the procedures for initial
approval of the comprehensive plan and are aware that they are cumbersome and
time consuming. Irregardless of statutory authority to require full review
time, under powers granted under M.S.A. 473.854, the Metro Council is in the
process of preparing guidelines to streamline this amendment process. Even
so, the process might still be time .consuming.
Upon discussions with City Planner Runkle, it appears that the most recent
guideline proposal would require the submission of any plan amendment to
the Met Council and to "adjacent local governmental units" for informational
purposes. The Met Council must determine whether the amendment meets a
"threshold" within 30 days of submission. If the "threshold" is met the
Council would have an additional 60 days to review the plan amendment and
make its comments. If comments are made these must be incorporated into the
comprehensive plan pursuant to M.S.A. 473.175.
Mr. Hedges •
•
August 28, 1980
Page Two
The consideration of this policy statement and the "threshold" guidelines is
apparently to bring the Council within the powers granted to it under M.S.A.
473.173 which limits its authority to "review all proposed matters of metro-
politan significance." Other portions of the statutes also reflect this
legislative intent. The threshold guidelines presently being advocated by
the Met Council include:
a. Any change in the area to be served by public or private sewer
service from that identified for such service in the local sewer
policy plan
b. Any change in the timing of provision of public or private sewer
service from that identified in the local sewer policy plan.
C. Any change in the local sewer policy plan resulting in effluent
flow exceeding the 1990 or five -year staging forecasts previously pro -
jected in the local sewer policy plan or any change in the sewer policy
plan or implementation program, standards and conditions for the instal-
lation and operation of private sewer .facilities.
d. Any change in the land use plan for an area within 1,000 feet of
a regional recreational facility.
e. Any change to the local transportation plan regarding a facility
that abuts or intercepts a regional recreational facility.
f. Any change in the land use plan enabling the change of 10 or more
acres from residential to commercial or industrial use.
g. Any change to the land use plan changing land use or density of
development in the rural service area or changing the area identified
as the rural service area
h. Any change in the land use plan enabling, within one -half mile
of a metropolitan interchange or of a principal or intermediate arterial,
a nonresidential use over 10 acres in size or a residential development
of 200 or more dwelling units.
i. Any change in the land use plan enabling the construction of a
facility that would constitute an obstruction to air navigation, within
the meaning of Volume 14 of Minnesota Code of Agency Rules (MCAR)
Section 1.3009.
j. Any.change in the land use plan enabling, within an airport influence
area,.a change to residential use from any other land use.
k. Any change. in the land use plan for an area of more than 20 acres.
1. Any change in the land use plan for an area within 1,000 feet of
the local governmental boundaries.
sct
Mr. Hedges 0
August 28, 1980
Page Three
The City staff has taken the position that these guidelines are too inclusive
and have no relationship to the Council's authority to review matters of
metropolitan significance.
Other statutory sections affect the amendment process. M.S.A. 473.865, Subd.
3 requires:
"If an official control (defined as ordinances establishing zoning,
subdivision controls, site plan regulations, sanitary codes, building
codes and official maps by M.S.A. 478.852, Subd. 9) conflicts with a
comprehensive plan, the official control shall be amended by the unit
within nine months following the amendment to the plan so as not to
conflict with the amended comprehensive plan."
This section would require that all official controls be corrected after each
comprehensive plan amendment.
The Municipal Planning Sections, specifically M.S.A. 462.355, Subd. 2, pro -.
vides for the procedure by which the City may adopt an amendment to the
comprehensive plan. This procedure, by itself, does not require submission
of the plan amendment to the Met Council. This procedure can be read as
consistent with the statutory provisions of M.S.A. 473.858 and 473.175 which
provide that Met Council review must occur prior to the final adoption by the
governing body of a municipality.
Finally, subdivision 4 of M.S.A. 362.355 would appear to authorize the City
to adopt an interim ordinance or official control (defined above) which could
take effect during the amendment review period and would regulate, restrict or
prohibit any use or development within all or part of the City. However, the
availability of an interim ordinance or official control would not appear
to be -of any usefulness where Met Council review will eventually be necessary.
The Metropolitan Council does appear to have the statutory authority to
review all amendments to the comprehensive plan which have metropolitan signifi-
cance. The staff is still attempting to have the guidelines adopted by the
Metropolitan Council streamlined.
A concern related to the amendment process, has been raised by staff. M.S.A.
473.865 requires the adoption, within 30 days of the final adoption of the
comprehensive plan, of official controls which are consistent with the compre-
hensive plan.. The comprehensive plan as presently proposed by the City sets
forth ultimate future land uses and not present uses. M.S.A. 473.865 would
therefore, require the immediate rezoning of those parcels to comply with the
future uses resulting in the down zoning of some parcels and the rezoning of
agricultural land when such rezoning would not permit the present agricultural
uses._ Of course, compliance would be impossible and statutory corrections
will be suggested by the Metropolitan Council or municipality.
In conclusion, the Metropolitan Council has broad statutory powers which could
I be restricted by the concepts of metropolitan significance or municipal
autonomy. The Eagan staff has taken -a lead among municipalities to restrict
this power through negotiation of guidelines. I am sure any objection through
the Courts to restrict the Met Council's power would meet extreme opposition.
Mr. Heages
August 28, 1980 0
Page Four
ON -SITE SEWER DISPOSAL
We have been asked to review the powers of the Metropolitan Council and
Metropolitan Waste Control Commission to require the City to comply with
sewer policies, either mandatory hookup to metropolitan systems or control
over density when private systems are contemplated.
M.S.A. 4 73.859 does require the City to submit, as part of the comprehensive
plan, a sewer policy plan including the standards and conditions under which
the installation of private sewer systems will be permitted and further pro-
viding, where possible, the areas not suitable for public or private systems
because of public health, safety and welfare. This plan is subject to Met
Council approval or disapproval.
By the provisions of M.S.A. 473.513, the plan submitted by Fagan must be in
conformance with the present Met Council policy plan and must be brought into
conformance with any future policy plan the Met Council might adopt. This
could have the effect of allowing the Met Council to dictate densities where
private systems are used.
Finally, the Metropolitan Council may require connection with the metropolitan
system.. M.S.A. 473.515, Subd. 3 provides:
"The (Waste Control) Commission may require any person or local govern-
mental unit in the metropolitan area to provide for the fiischarge of
its sewage, directly or indirectly, into the metropolitan disposal
system
Again, the Metropolitan Council has been given tremendously sweeping powers
which might only minimally be tempered by the fact that their actions may only
deal with matters of metropolitan significance.
PHH:sk
cc: Dale Runkle
John Voss
�D'
Very truly yours,
PAUL H. HAUGE & ASSOCIATES, P.A.
Kevin W. Eide
TO: THOMAS L. HEDGES, CITY ADMINISTRATOR
FROM: DALE C. RUNKLE, CITY PLANNER
DATE: AUGUST 28, 1980
SUBJECT: UPDATE ON THE COMPREHENSIVE PLAN AMENDMENT PROCEDURE
At the August 19, 1980 City Council meeting, staff informed members of the City
Council on what the Metropolitan Council is trying to adopt for the amendment
procedures for the Comprehensive Guide Plans. The City of Eagan submitted testi-
mony at the July 31st, 1980 public hearing opposing this proposed amendment process.
Staff presently is meeting with Metro staff to try a produce a procedure which will
be acceptable to both parties, Metropolitan Council and cities which have to adhere
to the Comprehensive Plana At the present time, the Metro staff have indicated
that the proposed revisions to the original amendment procedure are substantial
enough for the Physical Development Committee to hold a new public hearing on the
revised amendment procedure.
Hopefully the new draft of the amendment procedure will be in a form of an EAW
(Environmental Assessment Worksheet). This form will have questions regarding
Metropolitan significance and will be filled out for any proposal which is'not
consistent with the Comprehensive Guide Plan. The proposed review period could
range from a minimum of ten days to a maximum of sixty days If the review ex-
ceeds a thirty day time sequence, the burden of proof to require this additional
review would be by the Metropolitan Council that the proposed project is of major
significance and does require a longer review period. At the August 26, 1980
meeting with the Metropolitan staff, the staff had prepared a tentative schedule
for completing the new amendment procedure. The tentative schedule is as follows:
September 2 - The hearing record closes for the public hearing which was
conducted July 31st, 1980.
September 5 Staff completes summary of public hearing comment's and responds,
plus a summary of meeting with the area planners. Report will
be mailed to the Physical Development Committee and area planners.
September 11 - Staff will discuss report with the Physical Development Committee.
September 23 Meeting with the area planners and Met Council staff to work on
30 the new draft.
October 3 Mail new draft of guidelines to Physical Development Committee
and area planners
October 7' Meeting with area planners to discuss draft if necessary.
October 9 - Physical Development Committee approves drafts for new hearing
and sets date.
November 13 - Public hearing for the new draft of the amendment procedure.
Mid- December -
Adoption of the new amendment procedure.
�a