05/06/1980 - City Council Regular1 4'
AGENDA
EAGAN CITY COUNCIL
REGULAR MEETING
EAGAN, MINNESOTA
CITY HALL
MAY 6, 1980
6:30 P.M.
I. 6:30`- ROLL CALL AND PLEDGE OF ALLEGIANCE
II. 6:33 - ADOPT AGENDA AND APPROVAL OF MINUTES
p,1 III. 6 :35 - PROCLAMATION /VFW - BUDDY POPPIES
p IV. 6:40 - HEALTH INSURANCE RENEWAL - ERV HELMKIN
V. 6:45 - TAX EXEMPT MORTGAGE FINANCING - MILLER & SCHROEDER
VI. 6:45 - DEPARTMENT HEAD BUSINESS
P• 3 A. Fire Department p.3 C. Park Department
Q• 3 B. Police Department Q.4 D. Public Works Department
VII. 6:55 - CONSENT ITEMS [One (1) Motion Approves All Items]
P• A.
Q.1 B.
C.
D.
P•S E.
Q �
F.
%SG.
e.13H.
P 16J.
T7 L .
\7M.
P11N.
P,1$0.
P•
.194
.19R.
20S.
Conditional Use Permit Renewal for Cedarvale Fish & Pet Center
Amendment to Ordinance #58 re: House Numbers
Final Resolution - I.R. Issue for Rosemount, Inc., in the Amount
of $2,130,000
Certificate of Correction to Eden Addition Plat
Service Station Permit Renewals
Resolution /Administration of Data Practices Act
Acceptance of U -Haul Landscaping
Accept Petition & Amend Feasibility Report for Highview Street
Improvements
Execute Contract for Imp. #80 -9 (James Refrigeration — Utilities)
Application for I.R. Financing- D.C.R. Co. /Set Public Hearing
Accept Petition & Order Public Hearing for I.R. Funding the
Yankee Square Office I Project ($995,000)
Accept Petition & Order Public Hearing for I.R. Funding the
Normandale Properties, Inc., Manuf. /Warehouse Project ($2,080,000)
Improvement 211 -A (Wilderness Run Road Utilities) - Final
Acceptance
Project #304 (Receive Feasibility Report) for Schmidt Addition
Grading & Excavation Permit (Ridge Cliffe Addition)
No Parking Sign —Blue Cross Road
Cooperative Snow Removal Agreement. Burnsville /Eagan
MnDOT Agreement #59551 - Supplement #1
Imp. 79 -9, Change Order #1 Silver Bell Road Utility Relocation
CITY COUNCIL AGENDA
May 6, 1980
Page Two
VIII. 7:00 - PUBLIC HEARINGS
Assessment Hearings
A. Imp. #236 - Meadowlands.lst Addition Sanitary Sewer, Water &
Storm Sewer
p.22 B. Imp. 4269 - Water & Sewer Improvements to Duckwood Drive and
i Denmark Avenue
�3 C. Imp. #259 - Vienna Woods Addition Sanitary Sewer, Water & Storm
� Sewer
�.;A D. Imp. #238 - Buffer Hills Addition Sanitary Sewer, Water & Storm
Sewer
p ;Zs E. Imp. #257 - Storm Sewer Improvements to Oak Chase Pond, Thomas
1 Lake, Heine Lake & Blackhawk Lake
2� F. Imp. #246 - Carlson Lake Storm Sewer Lift Station
Imp. #222 - Sanitary Sewer - Blackhawk Road
Public Improvement Hearing
�, Za H. Imp. 264B - Twin View Manor Street Improvement
Industrial Revenue Mortgage Hearing
0,31 I. J.K.R. Company I.R. Bonds - $2,000,000 Office Building
IX. OLD BUSINESS
X. NEW BUSINESS
'32
-A. James A. MacKinn for a Kennel License Application at 1690
i CounLy Road 30
$•3 % B. Building Permit - Gopher Smelting & Refining
13 2)C. Liquor License Transfer /Le An's
XI. OTHER BUSINESS
e 34A. Final Plat "Duckwood Trails"
.36B. Final Plats for "Johnny Cake Ridge 3rd & 4th Additions
38 C. Final Plat - "Eagandale Industrial Park 6th Addition"
40D.. Final Plat - "Art Rahn First Addition"
p4ZE. Outlot "A" Drexel Heights Addition
XIi. VISITORS TO BE HEARD (For those persons who are not on the Agenda)
XIII. ADJOURNMENT
y
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBER$
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 2, 1980
SUBJECT: AGENDA INFORMATION''
After approval of the April_15, 1980, regular City Council minutes
and the May 6, 1980., City Council Agenda, the following items are
in order for consideration:
PROCLAMATION /VFW -BUDDY POPPIES
Mr. Charlie Vig, an employee with Sperry. Rand Univac has asked
that Mayor Blomq_uist proclaim May -16 and 17 as the days set aside
for the distribution of poppies. in appreciation for the sacrifices
of those who gave their lives in foreign wars. Mr. Vig has been
noticed that the Mayor will sign the proclamation at the beginning
of the City. Council meeting on Tuesday.; Enclosed on page
—A is a copy of the proclamation. Action to approve the procla-
mation- and endorse the Mayor's signature is optional. Special
Note Mr. Vig is a member of the VFW Post 1947 for Burnsville Eagan.
I
A PROCLAMATION
WHEREAS: The annual sale of Buddy, Poppies by the Veterans of
Foreign Wars of the United States has been officially recognized
and endorsed by governmental leaders since 1922; and
WHEREAS: " V.F.W. Buddy Poppies are assembled by disabled vet -
erana, and the proceeds of this worthy fund - raising campaign are
used exclusively for the benefit of disabled and needy veterans,
and the widows and orphans of deceased veterans, and
t
WHEREAS: The basic purpose of the annual sale of 9uddy Poppies
by the Veterans of Foreign `Gars is eloquently reflected in the de-
sire to "Honor the Dead by Helpirg the Living "; therefore
I, , Mayor of the city
of do hereby urge the citizens of this
eomm -city to recognize the merits of this cause by contributing
generously to its support through the purchase of Buddy Poppies on
the day set aside for the distribution of these symbols of apprecia-
tion for the sacrifices of our honored dead.
I urge 311 patriotic citizens to wear a Buddy Poppy as mute
Rc-� evidence of our gratitude to the men of this coun,=y who have risked
their 'lives in defense of the freedoms which �►e continue to en„oy
as ymerican citizens.
In witness whereof, I have hereunto set my hand this
I9-
Signed
Mayor
tr
� t
Agenda Information Memo
May 2, 1980
Page Two
HEALTH INSURANCE.RENEWAL -ERV HELMKIN
In early March, the City received a renewal statement for the health
insurance, disability and life insurance program as 'offered by
Mutual Services Insurance Company Agent Ery Helmkin. The City
was informed at that time that the only rate change to be effective
for 1980 -1981 was a revision slightly upward in the _life insurance
rate based, upon a. current census. All other rates including all
medical rates will remain the same, which is excellent considering
the 18% inflationary trend in the State of Minnesota. Mr. Helmkin
will be present to > answer any questions regarding the renewal.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
anniversary renewal of health, disability and life insurance plan
with Mutual Service Life Insurance Company for all City employees.
TAX EXEMPT MORTGAGE FINANCING - MILLER & SCHROEDER
Mr. Dick Lincoln, representing Miller & Schroeder Municipals,. Inc.,
will be present to present the final format for the Tax Exempt
Mortgage Single Family Housing Bond document. The preliminary
documents have been distributed to the City Council at a previous
meeting.
ACTION TO BE CONSIDERED ON THE MATTER: To approve the final bond
document as presented. SPECIAL NOTE: The City Administrator will
provide a written update on tFie sa e of coupons regarding the bond
sale transaction as well as how mortgage applications are being
received by the eight (8) lending institutions.
A. FIRE DEPARTMENT There are no formal items to be considered'
for the Fire Department at this time. As apart of the informative
memo, there is an update on final acceptance of Fire Station #1
and Fire Station #3
B. POLICE DEPARTMENT There are no formal items to be considered
for the Police Department at this time.
C. PARK DEPARTMENT -- There are no .formal items to be considered
for the Park Department at this time.
3
7
Agenda Information Memo
May 2, 1980
Page Three
A. PUBLIC WORKS DEPARTMENT':
ITEM #1 - Pilot Knob Road (County Road 31) and Yankee Doodle Road
(County Road 28) to Eagandale Industrial Boulevard. According
to Public Works Director Colbert, the plans and specifications
for the upgrading and improvement of Pilot Knob Road have been
reviewed, revised and submitted to the City for final approval
of design and 'alignment. Staff, review' of these plans indicate
the elimination of a raised median, except for that portion from
Yankee Doodle Road to the south edge of the driveway to the Walkler
property. Subsequently, further to the north, the total width
of construction disturbance has been narrowed down to an extent
that approximately 90% of the questionable trees will now be able
to be saved. Public works Director Colbert feels the plans are
now in a form that is consistent with what the City Council intended
for the improvement of Pilot Knob Road as described.
ACTION TO BE CONSIDERED ON THE MATTER: To approve a resolution
and authorize the City Clerk to certify such, approving plans for
County State Highway -31, Project #19- 631 -05 for Pilot Knob Road
with Dakota County.
ITEM #2 -- County Road. 30 Parking Restrictions -- According to
Director of Public Works Colbert, in conjunction with the improve-
ment of Pilot Knob Road with Dakota County, in order to receive
municipal and county state aid funds, it is required that the City
pass a resolution restricting parking on that portion of Pilot
Knob Road due to the fact that a vehicular parking lane is not
provided for in this improvement project
ACTION TO BE CONSIDERED ON THE MATTER: To authorize the Mayor
and City Clerk to execute a resolution restricting parking on Pilot
Knob Road from County Road 28 to I- 494."
ITEM #3, -- Trunk Highway #55. Background regarding the problems
associated with approving the plans for the T.H. 55 improvement
in 'conjunction with the I -494 Freeway project have been presented
in detail. As a reminder,- a meeting is scheduled for 10 a.m. May
5, 1980, at the McKee 'Building to discuss this matter with the
Federal Highway Department and MnDOT officials. This meeting has
been scheduled as an official City Council meeting in case there
are two or more City Council members present and also if action
is appropriate by those .members present. If the project is to
4 J
Agenda Information Memo
May 2, 1980
Page Four
let for construction on May 9 by MnDOT,
the City Council to authorize a resolut
and specifications.
ACTION TO BE CONSIDERED ON`` THE MATTER:
and City Clerk to execute a resolution
specifications for the improvement of T.H.
to k mile east.
it will be necessaryfor
ion approving the plans
To -authorize the Mayor
approving the plans and
55 from Lexington Avenue
ITEM #4 - Cedar Avenue Freeway Noise Barrier. On March 11, 1980,
an informal informational :meeting wa-s held with the affected resi-
dents adjacent to the Cedar Avenue Freeway to discuss the proposed
noise barriers to be constructed by MnDOT in conjunction with the
Cedar. Avenue Freeway. At that meeting, the Mayor and Director
of Public Works requested any residents who had additional concerns
or questions to contact the City Hall by April 1 so that they coulc
be = reviewed and resolved during the month of April. All questions
that were referred to the City have been satisfactorily resolved
with the residents. Staff is not aware of any objections to propo-
sed noise barriers as discussed at that meeting.
ACTION TO BE CONSIDERED ON THE MATTER: To approve the proposed
noise barriers for Cedar Avenue Freeway project as presented by
MnDOT on March 11, 1980.
ITEM #5 -- Improvement Project 80 -12 (Pump House #6). On November
777,' a public hearing was held for Project 286 (Deep Well #6).
The project was approved and plans and specifications were- ordered.
Plans and specifications for the Deep Well construction itself
were approved on January 15, 1980. The plans and specifications'
for the related pump house have now been completed according the
Director of Public Works and are in order for approval by the City
Council
ACTION TO BE CONSIDERED ON THE MATTER: To approve plans and speci-
fications for Imp. 80 -12 (Pump House #6) and order advertisement
for bids- with a bid opening scheduled for 3:00 p.m. Thursday, May
29, 1980
ITEM #6 -- Improvement 80 -8 for Ches Mar East 2nd and 3rd Additions
Imre Addition` 4296) and Encore Labs ( #290), all for utili-
ties. On December 18, 1979, the City Council approved Project
#290 for the extension of water main utilities for Encon Labora-
tories., On March 4, the "Council approved Project #296 for the
3 8
Agenda Information Memo
May 2 ,- 1980
Page Five
extension of sanitary sewer and water main facilities for General
Coatings, Inc. ", in the Imre Addition. On April 1, the Council
approved the installation of sanitary sewer, water main and storm
sewer facilities for Ches Mar East 2nd _Addition. These'three_ pro
jects are being combined under Improvement Project #80 -8 for bidding
and contract purposes. Therefore, it would be in order for the
City Council to:
ACTION TO BE CONSIDERED ON THE MATTER: To approve plans and speci-
fications for Imp. Project 80 -8 and order advertisement for bids
with a bid opening set for 3:00 p.m., May 29, 1980.
ITEM #7 -- Ches Mar East 1st Addition Streets Project #310. On
,arm+, the Council approved Change Order #1 to improve 79 -21
for the completion of the streets in Ches Mar East 1st Addition.
Subsequently, the developer did not agree with the amount or the
contractor on the Change Order. Public Works Director Colbert
feels that it would be to everybody's best interest to advertise
separately for this improvement. Because the project is less than
$100,000, it only requires a ten day notification with two publica-
tions.
ACTION TO BE CONSIDERED ON THE MATTER: To approve plans and speci-
fications for Imp. 80 -3 and order advertisement for bids with a
bid opening set for 3:00 p.m., May 19, 1980.
SPECIAL NOTE: Since there are a number of items to be. considered
under Public Works Department and realizing the heavy schedule
for .public hearings, it might be well to continue some of these
items under Other Business, to be considered later in the meeting.
There are a number of items referred to on the agenda as consent
items requiring one (1) motion by the City Council. If there is
an item .that a member of the City Council would like to discuss
in further detail, the item - should be removed from the Consent
list and placed under Other Business, unless the discussion required
is brief. This will allow the Mayor to proceed with the Public
Hearings which are scheduled for 7:00 p.m.
CONDITIONAL USE PERMIT - CEDARVALE FISH & PET CENTER
A. Conditional Use Permit Renewal for Cedarvale Fish & Pet Center
-- The City Administrator has spoken with. Mr. Cliff Schwie, the
owner of the Fish and Pet Center located at 'Cedarvale Shopping
Center, since the April 15, 1980, City Council meeting. First,
Agenda Information Memo
May 2, 1980
Page Six
Mr. Schwie explained that he had cooperated with Mr. and Mrs. Bakken
regarding their attempt to return a bird cage valued at $51.95.
Mr. Schwie is restricted by the United States Department of Agricul-
ture for allowing any returns on bird cages once they are sold
and taken out of his store. He has a sign posted in the window
of his store that provides the USDA regulations. Evidently, Mr.
Bakken was somewhat violent in his store and the police were called
to remove Mr. Bakken from Mr.. Schwie's business establishment on
Sunday, February 24, 1980. This matter is one of economics.between
Mr. Schwie and Mr. and Mrs. Bakken and should not have any impact
on the Conditional Use Permit. Regarding.City Councilmember Wach
ter's concern about the odor coming from the Fish & Pet Store obser-
ved by people shopping in Cedarvale Shopping Center complex, I
relayed this concern to Mr. Schwie. Mr. Schwie indicated that
he has installed some large exhaust fans to remove any odor, he
thoroughly cleans all the cages as often -as necessary, and he.stated
that he has never. had any complaints from the businesses adjoining
his place of business. Mr. Schwie .stated. that if anyone should
complain about the odor, he would appreciate their telling him
so that he could immediately rectify the problem.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
annual Conditional Use Permit renewal for Cedarvale Fish & Pet
Center,
AMENDMENT TO ORDINANCE #58 - HOUSE NUMBERS
B. Amendment to Ordinance #55 regarding House Numbers -- Police
Chief DesLauriers,.Fire Chief Childers, Fire Marshal Reid and a
member of both the Police and Fire Departments have met with Buil-
ding Inspector Peterson to discuss a problem that both the Police
and Fire Departments have observed in responding to emergency calls
to_quadrominium units. It is proposed that a policy by established
that all quadrominiums fronting a street be numbered as usual,
but the units to the rear would carry the suffix "B ". Example:
The front units are numbered as 2000 while the rear units are num-
bered as 2000B. This would help reduce time responding to emergency
service calls in the quadrominium developments. Since the quadro
minium developments are increasing, it was felt that a policy is
necessary. Therefore, it is proposed that Ordinance #.58 be amended
to make it mandatory that the builder install the house numbers
on all new homes
ACTION TO BE CONSIDERED ON-THE- MATTER: To direct the City Admini
strator to prepare an amendment to Ordinance #58 for consideration
at a'later meeting by'the City Council.
Agenda Information Memo
May 2, 1980
Page Seven
FINAL.RESOLUTION -I.R. ISSUE FOR ROSEMOUNT, INC.
C. Final Resolution for I.R. Issue for Rosemount; Inc. in the amount
of $2,130,000 -- The Final Resolution for Rosemount, Inc., for
an Industrial Revenue Mortgage Issue in the amount of $2,130,000
is in order for consideration.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
final resolution for Rosemount, Inc., in the amount of $2,130,000.
CERTIFICATE OF CORRECTION - EDEN ADDITION PLAT
D. Certificate of > Correction to Eden- Addition Plat -- The.land
surveyor's certificate of correction to plat for the Eden Addition
plat is in order for consideration. The plat of Eden Addition,
dated February 15, 1980, and filed on March 25, 1980 contains
errors, omissions or defects in the following particulars: The
common line between lots 13 and 16 and between lots 14 and 15 of
Block 2 have a direction of N53 degrees, 16 feet, 2 inches east.
The plat is to be corrected to a direction of N53 degrees, 16 feet,
2 inches west. The error is technical and therefore the certificate
of correction is in order for consideration.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
certificate of correction as presented by Mr. Bernard Larson, Da-
kota County Surveyor.
SERVICE STATION PERMIT RENEWAL
E. Service Station Permit Renewals -- Eight (8) Service Station
Permits Renewals are in order for consideration. They are as fol -,
lows
Sinclair Station Mendota Skelly
3946 Cedar Av. So 3150 Dodd Road
Eagan `MN 55122 Eagan 11N 55121
Dicks Auto Care Center Q Petroleum
Union 76 4206 Cedar Av. So.
4195 Cedar Av. So: Eagan MN 55122
Eagan MN 55122
Superamerica
Eagan Tire & Auto Center Co Rd 30 & Hwy 13
Standard Oil Eagan MN 55122
4205 Cedar Av. So
Eagan MN 55122 -Yankee Square Standard-
1424 Yankee Doodle Rd
George Hubers Standard Service Eagan MN 55122
3206 Sibley Memorial Highway
Eagan MN; 55121
f
Agenda information Memo
May 2, 1980
Page Eight
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
aformentioned Service Station Permit Renewals.
DATE PRACTICES:ACT
F. Resolution /Administration of Data Practices Act -- On March
18, 1980, the City Council appointed the City Clerk as the responsi-
ble authority to administer the Data Practices Act A) resolution
has been prepared that sets forth the responsibilities and duties
for administering that legislation. Enclosed on pages 10 through
�a is a copy of the resolution. The City Admin strator is
working with the City Clerk on the administration of these duties.
ACTION TO BE CONSIDERED ON THE _MATTER: To approve the resolution
appointing the responsible authority and assigning duties to satisfy
requirements of the Data Practices Act
R
1
CITY OF EAGAN
RESOLUTION APPOINTING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES
WHEREAS, the Minnesota Government Data Practices Act, Minnesota Statutes,
Sections 15.1611 to 15.1698 as amended, requires that this city appoint one
person as the Responsible Authority to administer the requirements for
collection, storage, use and dissemination of data -on individuals, govern -
ment data, and summary data, within this city and,
WHEREAS, the city council is concerned with the responsible use of city
data and wishes to satisfy this concern by immediately appointing an
administratively qualified Responsible Authority as required under the Act
and assigning duties to that person;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EAGAN, MINNESOTA:
1. The city council of Eagan, Minnesota,appoints Alyce Bolke, City Clerk
Responsible Authority for the purposes of meeting all requirements of the
Minnesota Government Data Practices Act,Minnesota Statutes, Section 15.1611
through 15.1698, as amended.
2. The Responsible Authority may designate a city employee or employees
to assist in the administration and enforcemant of the duties of the
Responsible Authority and to be in charge of individual files or systems
containing government data and to receive and comply with requests for
government data. If the Responsible Authority appoints a designee or
desigee, this appointment must be in writing, and the city council shall
be provided a copy of the appointment. If desgnees are appointed, the
Responiible Authority-shall instruct the designees in the requirements of
administering and enforcing the Minnesota Government Data Practices Act.
(Note: this is permitted under M.S. 15.1621,Subd.2.)
3. The duties of the Responsible Authority and designees are as follows:
a. The Responsible Authority shall keep records containing govern-
ment data in such an arrangement and condition as to make them easily
accessible for convenient use by`the public.. Photographic, photostatic,
microphotographic, or microfilmed records shall be considered as
accessible for convenient use regardless of the size of these records.
b. The Responsible Authority shall establish procedures to insure
that requests: for government data are received and complied with in
an appropriate and prompt manner.
c. The Responsible Authority-or designee shall, upon request by
any person,-permit that person to inspect and copy government data
during the normal business hours of the city and at places provided
by the Responsible Authority, and if the person requests, that per-
son shall be informed of the data's meaning. The Responsible Authority
or designee shall provide copies of government data upon request.
The Responsible Authority of designee shall require the requesting
person to pay the actual cost of making, certifying and compiling
the copies. If the Responsible Authority or designee is not able
to provide copies at the time a request is made, the Responsible
to
CITY OF EAGAN
Page 2
Authority or designee shall supply copies as soon as reasonably possible.
If the Responsible Authority or designee determines that the requested
government data is classified so as to deny the requesting person
access, the Responsible Authority or designee shall so inform the
requesting person orally at the time'of the request, amd in writing
as soon thereafter as possible and shall cite the statute, temporary
classification, or federal law upon which the determination is made.
d. The Responsible Authority shall pre pare a public document
containing his. name, title and address, and a description of each type
of record, file, or process relating to private or confidential data
on individuals retained by the city. Forms used to collect private and
confidential data shall be included in this document. The Responsible
Authority shall update the public document annually and make any
changes necessary to maintain the accuracy of the document.
e. The Responsible Authority shall establish procedures to assure
that all data on individuals is accurate, complete, and current for
the purposes for which it was collected; and establish appropriate
security safeguards for all records containing data on individuals.
f. The Responsible Authority or designee shall prepare summary
data from private or confidential data on individuals upon the request
of any person, provided that the request is in writing and the cost
of preparing tihe summary data is borne by the requesting person. The
Responsible Authority may delegate the power to prepare summary data
to the administrative officer responsible for any central repository
ofsummary data; or to a person outside of the city if the person, in
writing, sets forth his purpose and agrees not to disclose, and the
Responsible Authority reasonably determines that the access will not
compromise private or confidential data.on individuals.
g. The Responsible Authority shall pre pare a public document
setting forth .the rights of the data subject pursuant to the Minnesota
Government Data Practices Act and the specific procedures in effect
in the city for access by the data subjects to public data on
individuals.
h. The Responsible Authority or designee shall allow another
Responsible Authority or designee access to data classified as not
public only when the access is authorized or required by statute
or federal law. The Responsible Authority or designee when supplying
government data under this provision may require the requesting
Responsible Authority to pay the actual cost of supplying the data.
i. The Responsible Authority shall, when appropriate, apply to the
Commissioner of Administration for permission to classify temporarily
data or types of data on individuals as private or confidential, or
CITY OF EAGAN
Page 3
data not on individuals as non- public, on a temporary basis until a
proposed statute can be acted upon by the Legislature.
j. Upon request to the Responsible Authority, or designee, any
individual must be informed whether he is the subject of stored data
on individuals, and whether it is classified as public, private or
confidential. Upon further request, the individual who is the subject
of stored private data on individual shall be shown the data without
any charge to him and, if he desires, shall be informed of the content and
meaning of that data. The Responsible Authority or designee shall
provide copies of the private data upon request by the individual.
subject of the data, and the cost of providing copies shall be borne
by the individal. The Responsible Authority or designee shall comply
immediately, if possible, with any request made by an individual under
this paragraph, or within five days of the data of the request, excluding
Saturdays, Sundays and legal holidays, if immediate compliance is not
possible. If the Responsible Authority or designee cannot comply
with the request within that time, he shall so inform the individual,
and may have an additional five days within which to conply with the
request, excluding Saturdays, Sunday and legal holidays.
k. If an individual contests the accuracy or completeness of
public or private data con cerning himself, and notifies in writing the
Responsible Authority describing the nature of the disagreement, the
Responsible Authority shall within thirty days either correct the
data found to be inaccurate or incomplete and attempt to notify past
resipents of inaccurate or incomplete data, including recipients
named by the individual; or notify the individual that the Responsible
Authority believes the data to be correct. Data which is in dispute
shall be disclosed only if the individual's statement of disagreement
is included with the disclosed data.
4. This resolution implementing the Minnesota Government Data Practices
Act shall remain in force and effect until modified by the city council.
Adopted by the council of the city of Eagan
this day of , 19
ATTEST:
CITY CLERK
W
CITY OF EAGAN
MAYOR
Agenda Information Memo
May 2-, 1980
Page Nine
U -HAUL LANDSCAPING
G. Acceptance of U =Haul Landscaping -- Building Inspector Peterson
has advised the City Clerk and City Administrator that the land
scaping for the U -Haul business located at 3890 Cedar Avenue has
been completed in accordance with their approved landscaping plan.
ACTION TO. BE CONSIDERED ON THE MATTER: To authorize the return
of the $1,000 cash escrow for the landscaping at the U -Haul busi-
ness.
FEASIBILITY REPORT FOR HIGHVIEW STREET IMPROVEMENTS
H. Accept Petition & Amend Feasibility Report for Highview Street
Improvements -- Eight (8) property owners residing on Highview
Avenue have submitted a petition to the Eagan City Council, asking
that the original feasibility study be amended to include only
that portion of a proposed street improvement on Highview. from
the west. end of Highview near Highridge to the east boundary of
Mr. Twomy's property. Of the twelve (12) property owners to be
affected by the proposed improvement,. eight are in favor and four
are opposed. Of the four that are opposed, two of them have minimum
footage, Mr. Remick and Mr. O'Toole. The street improvement would
allow those people who wanted bituminous surfacing to have it in-
stalled' while the property owners to the east of Twomy's property
u to Pilot Knob Road would still have a ravel surfaced road.
P gravel
Enclosed on a es through p g g 15 is a copy of the petition
and a ma showing tie -ro ert owners and area to be assessed.
P S P P Y
ACTION TO BE CONSIDERED ON THE 'MATTER: To either approve or deny`
the petition and, if approved, order the Consulting Engineer to
amend the feasibility study and hold a new public hearing.
�3
April 18, 1980
TO THE EAGAN CITY COUNCIL:
We the undersigned, hereby request that the recent feasibility study
pertaining to the improvement of Highview Ave. be amended to include
only that portion from the end of the existing bituminous surface at
the west end of Highview near Highridge to the east boundry of Mr.
Twomey's property.
The bituminous surface now ends about 10' to 20' from the west side of
Knutson's and Murphy's property. This termination line is very arbitrary
and we believe that it would cause no problem for the future improvement
of the balance of the street if this western section was improved at
this time. The necessary storm sewer catch basins are proposed to be
located near the Selby - Twomey property line and could always be in-
stalled in the future if and when the other residents of this section
desired their part improved.
There seem to be rhyme or reason to where the present bituminous
ends (on the west end of Highview - see attached photos) so it would
not seem unreasonable to extend this surface another 629 feet eastward.
We all recognize that this is a very necessary project which must be
done before the cost gets out of hand.. (See attachment) We also re-
cognize that with Pilot Knob Rd. being improved this year, if we were
to be included in that bid, our cost for this is as reasonable as it
will ever be.
We feel that this is a positive step to resolve the problem given the
mixture of personalities, relationships etc. in the neighborhood. The
vote, 8 for, 10 against, 1 unknown is practically cast in concrete and
is not likely to change. This solution-solves the problem for those
of us who want the improvement and recognizes the right of those who
don't want it to live with the dust and holes.
There should be no reason for the council to deny this improvement based
on the logical, reasonable, positive', sensible statements made by
Councilman - Smith, Parranto, Egan, Mayor Blomquist and also Councilman
Wachter at the last meeting. Clearly the majority of us affected by
this revised project favor this action and are in full agreement with
the logical reasons for doing this project now, We should not be forced
to pay double for this in a few years based on the wishes of those who
would.
We look forward to a positive response.
Sincerely,
VQ1:?
Pilot K ob ,/ Road
49169
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Agenda Information Memo
May 2, 1980
Page Ten
CONTRACT FOR IMP. # 80-=9
I. Execute Contract for Imp. #80 -9 (James Refrigeration Utilities)
-- A contract for Imp. Project #80 -9 for James Refrigeration Utili-
ties is in.order for consideration.
ACTION TO BE CONSIDERED ON THE MATTER:- To direct the Mayor and
City Clerk to sign the contract for Imp. Project 80 -9 on behalf
of the City of Eagan.
I.R. FINANCING - CEDARVALE BOWLING ALLEY
J. Application for I.R. Financing, D.C.R. Company /-Set Public
Hearing -- An application for Industrial -Revenue Financing was
submitted by Mr. Dick Stryker, representing D.C.R. Company, for
the purpose of constructing an eight lane (8) addition to the pre-
sent 24 lane bowling "alley and lounge referred to as Cedarvale
Bowling Alley located at the intersection of Beau D'Rue Drive and
Rahn Road. The application for a tax exempt mortgage financing
issue is $ 700,000. The application has been received, the procedure
is for the City Council to order a public hearing 30 days upon
receipt of the application and during that period of time, the
Finance Committee will review the application and make a fact
finding report to the City Council.
ACTION TO BE CONSIDERED ON THE MATTER: To accept the application
for Industrial Revenue Mortgage Financing in the amount of $700,000
from D.C.R. Company and order a public hearing for June 3, 1980,
City Council meeting.
I.R. FINANCING - YANKEE SQUARE OFFICE I PROJECT
K. Accept Petition and Order Public.Hearing for Industrial Revenue
Mortgage Financing for Yankee Square Office I Project ($995,000)
-- An application was received from the Colon Brothers for conside-
ration of $995,000 of Industrial Revenue Mortgage Financing to
construct an office building at Yankee Square Shopping Center.
This office -- building was recently approved by the Advisory Planning
Commission and the City Council. Again the procedure is for the
City Council to accept the application, order a public hearing
within the thirty days, and the Finance Committee will review the
application and make_ a fact finding report to the City. Council.
ACTION TO BE CONSIDERED � ON THE MATTER:` To accept the application
and order_a public rearing for Industrial Revenue Mortgage Financing
for the Yankee Square Office I in the amount of $995,000 for the
June 3, 1980, meeting.
Agenda Information Memo
May 2, 1980
Page.Eleven
I.R. FINANCING - NORMANDALE PROPERTIES,. INC., PROJECT
L. Accept Petition and Order Public Hearing for Industrial Revenue
Mortgage Financing for Normandale Properties, Inc., to Construct
a Manufacturing /Warehouse Project ($2,0802000) -- An application
was received from Normandale Properties, Inc., for the purpose
of constructing a $2,080,000 manufacturing warehouse facility.
Normandale Properties', Inc , and 'Clover Drive., Inc., are sister
corporations related to the Rauenhorst Corporation. Those two
corporations are requesting that the City of Eagan finance one
or both of the corporations in the construction of .three office
warehouse buildings to be located at the intersections of Avalon
Avenue and Eagandale Blvd. The structures are two buildings of
approximately 20 >,000 square feet and a third building of approxi
mate y 30,000 square feet. For a number of reasons,- it has not
yet been decided whether Normandale Properties, Inc., will act
as the developing entity for all three buildings or whether Clover
Drive will develop the 30,000 square foot building while Normandale'
Properties develops the other two buildings. In other words, there
are two (2) approaches to this I.R. Financing: A. Normandale
Properties, Inc., acting as borrower /developer in the financing
of all three buildings, and B. Normandale Properties, Inc.,
acting as the borrower /developer in the financing of the two 20,000
square foot buildings and Clover Drive, Inc., acting as.the borrower
developer for financing the 30,000 square foot building.- The proce-
dure is again to accept the application and order a.public hearing
within the thirty days. Meanwhile the Finance Committee will review
the application and the above options and..make a fact finding report
to the City Council.
ACTION TO BE CONSIDERED ON THE MATTER: To accept the application
and order a public hearing for Industrial Revenue Mortgage Financing
for a $2,080,000 manufacturing warehouse project as applied for
by Normandale Properties, Inc., at- the June 3, 1980, City Council
meeting.
IMP. 211A
M.. Improvement 211 =A (Wilderness Run Road Utilities) for Final
Acceptance -- This project consisted of the installation of sanitary
sewer and water. main for the Wilderness Run Road, adjacent to the
Wilderness Run Park 2nd Addition. It also provided for the instal-
lation of trunk water main facilities to serve the newly constructed
booster station and ``reservoir on Cliff Road. Also included in
this project was the installation of sanitary sewer and water main
services for the Marell Addition located on Gold Trail and '-Beau
Agenda Information Memo
May 2, 1980
Page Twelve
D'Rue Drive. Public Works Director Colbert has received a written
recommendation from the Consulting Engineering firm, indicating
that the project is completed in compliance with our plans and
specifications and is recommending final acceptance and perpetual
maintenance by the City.
ACTION TO BE CONSIDERED ON THE MATTER: To approve final pay request
#5 for ,imp. #211 -A in the amount_ of $27,667.10 to Fredrickson Exca
vating Company, Inc., and accept the proj -ect for perpetual main-
tenance by the City.
PROJECT #304
N. Project #304 (Receive Feasibility Report) for Schmidt Addition
-- At the City Council - meeting of March 4, 1980, the Council re-
ceived- a petition from residents in the Schmidt Addition located
on Lexington Avenue and County Road 30. The preparation of the
feasibility report was then approved.- This -report has,been- prepared
and is now being presented to the City Council. It would be in
order for the Council to receive the _feasibility report for Pro-
ject #304 (Schmidt Addition) and order a public hearing to be held
on June 3, 1980.
ACTION TO BE CONSIDERED ON THE MATTER: To receive the feasibility
report for Project #304 ( Schmidt Addition) and order a public
hearing to be held on June 3, 1980.
EXCAVATION PERMIT - RIDGE CLIFFS ADDITION
0. Excavation & Grading Permit for Ridge Cliffe Addition -- .Public
Works Director Colbert` has received a request for -a grading and
excavating-permit for `work to be performed adjacent to Johnny Cake
Ridge Road south.of Cliff Road. This in the location of the propo-
sed future Ridge Cliffe Addition. The preliminary plat for the
Ridge Cliffe Addition has been reviewed by the Planning' Commission
at their meeting' on April` 22, 1980. . It will. be presented to the
Council for consideration on May 20, 1980. Public Works Director
Colbert has reviewed the grading and drainage plan submitted for
that portion' of the -.proposed plat that U.S. Homes Inc. would like
to' begin grading operations on as soon as possible. He reviewed
the grading plan to insure that the work performed would not create
a detriment. to the "land, even if the proposed preliminary plat
were not approved. The requested grading permit incorporates ap-
proximately 40 acres of the proposed 140 acre Ridge Clffe Addition.
Additional staff review indicates no problem with this proposed
grading permit
ACTION TO BE CONSIDERED ON THE MATTER: To approve the grading
and excavation permit for U.S. Homes Corp.. for the NE-14 of Section
32 Proposed Ridge Cliffe Addition.
Y
Agenda Information Memo
May 2, 1980
Page.Thirteen
NO PARKING SIGN FOR BLUE CROSSROAD
P. No Parking Sign for Blue Cross Road -- Public Works Director
Colbert has received a request from Police Chief- DesLauriers, Public
Works Superintendent Branch. and the management of the Blue Cross
Blue Shield complex requesting that the City of Eagan install
parking restriction signs on Blue Cross Road near the °entrances
to their parking lot due to vehicle sight restrictions. An in
field review indicated that employee parking on Blue Cross Road
is also interfering with the -MTC bus stop.
ACTION TO BE CONSIDERED ON THE MATTER: To authorize City Staff
to install appropriate "No Parking" signs on Blue Cross Road as
determined by the Engineering Department.
COOPERATIVE SNOW REMOVAL AGREEMENT
Q. Cooperative Snow Removal; Agreement for Burnsville /Eagan --
In December, Public Works Director Colbert discussed the feasibility
with the City of Burnsville of entering into a cooperative snow
removal agreement, whereby their maintenance would maintain the
River Hills 9th Addition to perform the 'necessary snow and ice
,removal and required sanding. At the Council meeting of December
18, 1979, the Council authorized Staff-to prepare such an agreement
which would be acceptable to both cities. Since then, the City
Attorney's office has prepared a formal cooperative agreement that
is being presented to the Council for review.. It provides for
the City of Burnsville to perform winter maintenance in the River
Hills 9th Addition for a fee of $1,000 a year. This will result
in energy and time saving for the City of Eagan snow removal opera-
tion.
ACTION TO BE CONSIDERED ON THE MATTER: That the cooperative. snow
removal agreement with the City of Burnsville be approved and the
Mayor and City Clerk be authorized to execute the agreement
MnDOT AGREEMENT #59551
R. MnDOT- Agreement #59551 - Supplement #1 - The Public Works
Director has received a copy of a supplemental agreement to a pre-
viously executed agreement with MnDOT, providing for the relocation
of existing water main and fire hydrants located on Silver Bell
Road, as a result of.T.H. 13 and Cedar Ave. interchange project
Because the City's water main facilities are presently located
Agenda Information Memo
May 2, 1980
Page Fourteen
within the City of Eagan right -of -way, the estimated cost ($4,150.)
of this location will be reimbursed 100% by MnDOT.
ACTION TO BE CONSIDERED ON THE MATTER: To authorize the Mayor
and City Clerk to execute Supplement #1 to Agreement #59551 from
MnDOT.
IMP. 79 -9, CHANCE ORDER #1
S. Imp. 79 -9, Change Order 41, for Silver Bell Road Utility Relo-
cation -- This item is the official Change Order authorizing the
contractor to perform the required water 'main and "fire hydrant
relocation as required and requested under the previously referenced
MnDOT agreement referred to as Consent Item R. The estimated cost
of this Change Order ($4,150) will be 100% reimbursable from MnDOT
according to the agreement #59551, Supplement #1.
ACTION. TO BE CONSIDERED ON THE MATTER: To approve Change Order
#1 to Imp -. #79 -9 (Silver Bell Utility relocation) in the amount
of $4,150.
There are -three different types of Public Hearings to be held at
the May 6, 1980, meeting. The first seven (7) hearings regard
assessments for various` public improvements which were authorized
in 1979. There is one public'' improvement hearing concerning Twin
View Manor street improvement and a continued' industrial revenue
mortgage hearing for the $2,000,000 office building proposed by
J . K . R . Company.
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Agenda Info- rmation Memo
May 2, 1980
Page Fifteen
I
Assessment Hearings
MEADOWLANDS 1ST ADDITION
A. IMPROVEMENT NO. 236A ( #236), MEADOWLANDS 1ST ADDITION SANITARY_ SEWER,
WATER AND STORM SEWER.
With legal notice being duly printed in the Dakota County Tribune and
affected pr,,pety owners given written notice of the public hearing,
the following is in order for consideration:
PROJECT DESCRIPTION: Sanitary Sewer, Water, Storm Sewer and Services
NUt,[BER OF PARCELS AFFECTED: 158
TOTAL PROJECT ASSESSED: $64o 089.16
METHOD OF ASSESSIMENT Per lot ($3,550.78)
NU! -1BER OF YEARS ASSESSABLE:. 10 years
RATE OF INTEREST: 8.o%
ACTION TO BE .'ONSIDERED: To close the assessment hearing, finalize
the assessment role and direct the City Clerk to file the assessment
role with the Dakota County Auditor.
Agenda Information Memo
May 2, 1980
Page Sixteen
DUCKWOOD DRIVE AND DENMARK AVENUE
B. IMPROVEMENT N0.79 -5 C.o. #1 (11269), Sanitary Sewer and Watermain in Duckwood Dr.
and Denmark Avenue.
With legal notice being duly printed in the Dakota County Tribune and
affected propety owners given written notice of the public hearing,
the following is in order for consideration;
PROJECT DESCRIPTION: Denmark Avenue (Duckwood Drive to Crestridge Lane)
Duckwood Avenue(Denmark Avenue to Duckwood Estates)
NUMBER OF PARCELS AFFECTED: 7
TOTAL PROJECT ASSESSED: $63,270.76
METHOD OF ASSESSMENT: FF $13.00 Sewer Lateral, $10.90 Water Lateral
3.750 sq.ft. Trunk Storm Sewer
NUMBER OF YEARS ASSESSABLE: 15 years
RATE OF INTEREST: 8.0%
ACTION TO BE CONSIDERED: To close the assessment hearing, finalize
the assessment role and direct the City Clerk to file the assessment
role with the Dakota County Auditor.
Agenda information Memo
May 2, 1980
Page Seventeen
VIENNA WOODS ADDITION
C. IMPROVEMENT NO. 79 -5 Q259), Vienna Woods Sanitary Sewer, Watermain &
Storm Sewer I & King Drive
With legal notice being duly printed in the_ Dakota County Tribune and
affected propety owners given written notice of the 'public hearing,
the following is in order for consideration:
PROJECT DESCRIPTION: Sanitary Sewer, Watermain,,Storm Sewer and Services
NUHBER OF PARCELS AFFECTED 108
TOTAL PROJECT ASSESSED: $546,936.75
METHOD OF ASSESSMENT: .$5070.34 per lot
NUb,IBER OF YEARS ASSESSABLE: 10 years
RATE OF INTEREST: 8.o%
ACTION TO BE CONSIDERED: To close the assessment hearing, finalize
the assessment role and direct the City Clerk to file the assessment
role with the Dakota County Auditor.
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,Agenda Information Memo
May 2, 1980
Page Eighteen
BUFFER HILLS ADDITION
D. IMPROVEMENT NO. 79 -5 C.O. #2 (238) Water Service
With legal notice being duly printed in the Dakota County Tribune and
affected propety owners given written notice of the public hearing,
the following is in order -for considerations
PROJECT DESCRIPTION: Water Service to Lot Buffer Hills Addition
NUMBER OF PARCELS AFFECTED: 7
TOTAL PROJECT ASSESSED: $14,950,25
METHOD OF ASSESSMENT: 215.0 FF $11.50 Sewer Lateral 3.075�/sq. ft.
$11.55 Water Lateral
NU !--:DER OF YEARS ASSESSABLE: 10 years. $1111.25 Water service(lump sum)
RATE OF INTEREST: 8.o%
ACTION TO BE CONSIDERED: To close the assessment hearing, finalize
the assessment role and direct the City Clerk to file the assessment
role with the Dakota County Auditor.
a�
Agenda Informa *_ion Memo
May 2, 1980
Page Nineteen
OAK CHASE POND AND THOMAS LAKE
E. IMPROVEMENT NO. 79 -6 ( #257) Trunk Storm Sewer Outlet for Oak Chase Pond and
Thomas Lake
With legal notice being duly printed in the Dakota County Tribune and
affected pr.opety owners given written notice of the public hearing,
the following is in order for consideration:
PROJECT DESCRIPTION: Trunk Storm Sewer and Lift Stations
NUNBEP. OF PARCELS AFFECTED: 412
TOTAL PROJECT ASSESSED: $530,520.00
METHOD OF ASSESSMENT: Per Sq.Ft. (2.6 ¢)
NUMBER OF YEARS ASSESSABLE: 15 years
RATE OF INTEREST: 8.0%
ACTION TO BE CONSIDERED: To close the assessment hearing, finalize
the assessment role and _direct the City Clerk to file the assessment
role with the Dakota County Auditor.
SPECIAL NOTE: The City Administrator and Consulting Engineer', Mr.
Bob Rosene are planning to attend an informational meeting scheduled
for Easter Lutheran Church on Friday, May 2, 1980, regarding the
aforementioned project. The City Administrator will provide a
written report to the City Council on Monday regarding the outcome
of that meeting.
�5
Agenda Information Memo
May 2, 1930
Page Twenty
CARLSON LAKE
F. IMPROVEb'fEIdT NO. 232A (#240), Trunk Storm Sewer Outlet for Carlson Lake
With legal notice being duly printed in the Dakota County Tribune and
affected propety owners given written notice of the public hearing,
the following is in order for consideration:
PROJECT DESCRIPTION: Trunk Storm Sewer Lift Station
NUti!BER OF PARCELS AFFECTED: 125'
TOTAL PROJECT ASSESSED: $52,310.81
METHOD OF ASSESSMENT: ,026¢ sq.ft.
NUMBER OF YEARS ASSESSABLE: 15 years
RATE OF INTEREST: 8.0%
ACTION TO BE CONSIDERED: To close the assessment hearing, finalize
the assessment role and direct the City Clerk to file the assessment
role with the Dakota County Auditor.
a�
Agenda Information Memo
May 2, -1980
Page Twenty —One BLACKHAWK ROAD
G. IMPROVEMENT NO. 236A( #222) Sanitary Sewer for Blackhawk Road
With legal notice being duly printed in the Dakota County Tribune.and
affected propety owners given written notice of the public hearing,
the following is in 'order for consideration:
PROJECT DESCRIPTION: Sanitary Sewer for Blackhawk Road, North of Co. Road 30
NUMBER OF PARCELS. AFFECTED: 14
TOTAL PROJECT ASSESSED: $47b9ll.83
METHOD OF ASSESSMENT: FF $10.36
NUNBER OF :EARS ASSESSABLE: 15 years
RATE -OF INTEREST:. .8.0
ACTION TO BE CONSIDERED: To close the.ass.essment hearing, finalize
the assessment role and direct the City Clerk to file the assessment
role with the Dakota County Auditor.
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Agenda Information Memo
May 2, 1980
Page Twenty -Two
Public Improvement Hearing
TWIN VIEW MANOR - IMP. 264 -B
H. Imp. 264 -B for Twin View -Manor Street Improvement - During
the past several meetings', there has been controversy, regarding
improvements for utilities and streets in the Twin View Manor Addi-
tion. At, the March 18, 1980, City Council meeting, the Council
officially ordered in sanitary sewer and water main for the Twin
View Manor Addition. Because it was determined that the streets
were not officially petitioned for, new formal hearing notices
were sent out to people in the Twin View Manor Addition, indicating
the public hearing would be held on May, 6, 1980 to discuss the
proposed street improvement`. On Wednesday evening, April 30, 1980,
the Consulting Engineer, Bob Rosene, and Public Works Director
Colbert held an informational meeting with the residents of Twin
View Manor at the City Hall to discuss the proposed street improve-
ments. At the public hearing on May 6, the engineers wild have
available a preliminary assessment roll indicating the proposed
per lot and /or the front foot assessment rate associated with the
street improvement. The original petition submitted to the City
Council by Mr. Tony Villeli, representing various property owners
in the Twin View Manor, asked that the City Council rescind their
action on both the street and utility improvements. This petition
was considered at the April 1, 1980, meeting. At that meeting,
and again at the April 15, 1980, meeting, the City Administrator
asked for a clarification as to whether the City Council wanted
to consider a rescission of the utilities' and streets or only the
streets. It was determined that only the street improvement was
to be reconsidered. Therefore,_ this public hearing is for the
purpose of considering the street improvements and it should be
pointed out clearly that. utility improvements were ordered. in by
the City Council per action at the March 18, „1980, City Council
meeting. The proposed cost of the street improvements in the origi-
nal report dated February 18,- 1980, for street improvements was
$78,000. This represented a cost per lot of $3,900 for twenty
lots. If the street improvement is handledl at a later date as
a separate item, the cost for the street improvement. based on to-
day's numbers would represent 5'3% of the $78,000 figure- or a total
street' improvement, cost of $41,340. The other 47% of the $78,000
figure or $36,660 is spread over the utility cost for the.additional
gravel base and street improvements related to the utility` improve-
ments. In other` words, of the $7$ -,000 figure, $36,660 of that
street improvement will be included as part of the utility project
for restoration and a new gravel base for the road, while the addi--
tional $41,340 is for the bituminous surface, curb -and gutter.
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Agenda information`Memo
May 2, 1980
Page Twenty- Three
Enclosed on page is a copy of the map as 'it pertains to the
proposed street improvements.
ACTION TO BE CONSIDERED ON THE MATTER: To close the public hearing
and either approve or deny the street improvements for Twin View
Manor as proposed in Imp. Project 264 -B.
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Agenda_ Information Memo
May 2, 1980
Page Twenty -Four
Industrial Revenue Mortgage Hearing
J.K.R. COMPANY I:R. BONDS
I. J.K.R. Company I.R. Bonds - $2,000,000 Office Building -- A
public hearing was held to consider an industrial revenue mortgage
application presented by J.K.R. Company in the amount.of $2,- 000,000
to construct a 45,660 square foot office building` at the NEB of
Pilot Knob Road and Crestridge Lane on February .19, 1980. As you
recall, the application stated; that approximately 150 new jobs
would be created with an anticipated -annual payroll in excess of
$2,170,000. The financial information was submitted to Miller
& Schroeder Investment, Inc., for review, and it was their opinion
that the proposed project was economically feasibile and they recom-
mended the City Council approve the application. A copy of the
application,.' personal financial, information and other support docu-
ments were submitted as a separate item of the February 19, 1980,
City Council packet to each member of the City Council. The Fi
nance Committee has met and -considered the' application, but had
questions regarding the feasibility of renting office space at
the rate proposed by J.K.R.. Company to make the project feasible.
As you recall, the matter; was continued until the May 6, 1980,
City Council meeting as a request of the applicant to allow addi-
tional time for the applicant to write a report to address the
concerns of the Finance Committee regarding the feasibility of
renting office space for the rate originally proposed by the J.K.R.
Company as a part of the industrial mortgage application. A copy
of the report prepared by consultants hired by Mr. Ken Appelbaum
is enclosed as a separate document relating to this item.
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
application' for an industrial revenue mortgage in the amount of
$2,000,000 for J.K.R. Company.
There are no items to be considered under Old Business at this
time.
3l
Agenda Information Memo
May 2 1980
Page Twenty -Six
LIQUOR LICENSE TRANSFER /LE AN'S
C. Liquor License Transfer for Le An's -- Mr. Elmer Scott is pro-
posing to split his property with Le An's Restaurant as located
by selling the ,Le An's Restaurant to Mr. Jerry Snyder.- According
to subdivision regulations, there are only two ways the property
can be split. One is requesting..a_ waiver of plat, the other is
platting the property. Both applications require a public hearing_
which must be held at the Eagan Advisory Planning Commission
meeting If the liquor license -is transferred, Staff is suggesting
that a condition be placed on this transfer. This condition should
be that the property Mr. Scott owns shall be.platted within one
year or the liquor license will not be renewed in 1981. According
to the zoning ordinance, it states that the. land shall be platted
prior to issuance of a building permit. Since this is an existing
structure, about the only way the area will be platted is to require
the platting as a condition of the transfer of the liquor license.
The ordinance has been researched by City Planner Runkle. One
of the original conditions set forth in the Conditional Use Permit
allowing Le. An's Restaurant on November. 23, 1976, at the Advisory
Planning Commission meeting and later approved by the City Council,
was to require that concrete curb and gutter be installed and that
a performance bond of $1,000 be posted after- all landscaping is
performed. These items have not been completed and according to
Mr. Scott the reason that they have not been completed is that
his parcel of property has not been fully developed. However,
it is the understanding of the Staff that the escrow was for Le
An's Restaurant, not for the rest of the property. One considera-
tion of granting a liquor,license may be to require the landscaping
be completed according to Staff .recommendation in 1976. The liquor
license is to be transferred to First Enterprises, owned' by Mr.
Robert Keene, Timothy AveLallemont and Jerry Snyder. Chief of
Police DesLauriers has made a reference check and finds no reason
to deny the application. -'A copy of the - application, with both
general information and personal information is enclosed without
a page number for each member of the City Council.
ACTION TO BE CONSIDERED ON THE MATTER: To either approve or deny
the transfer of the liquor license based on two conditions: 1.
That the landscaping be completed, and 2. That the property be
replatted or that a, waiver of plat be approved prior to re- issuance
of the Liquor license in January 1981
e
Agenda Information Memo
May 2, 1980
Page - Twenty- Seven
FINAL PLAT DUCKWOOD TRAIL
A. Final Plat for Duckwood Trails -- The final plat, development
agreement and -other related information for "Duckwood Trails" is
in order for consideration. Enclosed on page 3S is a copy of
the final plat.
ACTION TO BE CONSIDERED ON THE MATTER:. To approve the final plat
subject to any staff conditions or considerations.
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Agenda Information Memo
May 2, 1980
Page Twenty-Eight
FINAL PLAT JOHNNY CAKE RIDGE 3RD `& 4TH ADDITIONS
B. Final Plat for Johnny Cake Ridge 3rd & 4th Additions -- The
final plat, development agreement and other related information
for "Johnny Cake Ridge 3rd & 4th Additions" are in order for consi-
deration. Enclosed on page 3-1 is a'copy of the final plat.
ACTION TO BE CONSIDERED ON THE MATTER: To approve the final plat
subject to any staff conditions or considerations.
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Agenda Information Memo
May 2, 1980
Page Twenty -Nine
FINAL PLAT EAGANDALE'INDUSTRIAL PARK 6THADDITION
C. Final Plat for Eagandale (Industrial Park 6th Addition - The
final plat, development agreement and other related information
for "Eagandale Industrial Park 6th Addition" are in order for consi-
deration. Enclosed on page 39- is a copy of the final plat.
ACTION TO BE CONSIDERED ON THE MATTER: To approve the final plat
subject to any staff conditions or considerations.
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Agenda Information Memo
May 2, 1980
Page Thirty
FINAL PLAT ART RAHN FIRST ADDITION
D. Final Plat for Art Rahn First Addition -- The final plat, deve-
lopment agreement and other related' information for "Art Rahn First
Addition" are in order for consideration.-. Enclosed on page
41 is a copy of the final plat.
ACTION TO BE CONSIDERED ON THE MATTER: To approve the final plat
subject to any staff conditions or considerations.
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Agenda Information Memo
May 2, 1980
Page Thirty` -One
OUTLOT A DREXEL HEIGHTS
E. Outlot "A" for 'Drexel Heights Addition - Last fall -, the City
of Eagan approached Mr. Henry Braun to acquire access easements
to repair the faulty sanitary sewer line through his property from
the Drexel Heights Addition. As a result of our negotiations,
Mr. Braun purchased Outlot "A" of the Drexel Heights "Addition from
the City of Eagan. At that time, it was determined by the City
Council and the Advisory Park l Committee that Outlot "A" was no
longer needed for park land purposes Subsequently, the City sold
Outlot "A "' to Mr. and Mrs. Braun for the amount of $3,300. In
negotiations between Public Works Director Colbert and the Brauns,
it was agreed that the previously levied trunk storm sewer area
assessment 'would be removed with the understanding that when Mr.
Braun incorporated this with adjacent private :property and subse-
quently subdivided it, the trunk storm sewer assessment rate would
then be levied. It is anticipated that this trunk area storm sewer
assessment will be Levied as part of Imp. 80 -5 (Fish Lake Outlet) .
Therefore', Staff is requesting Council to abate the existing trunk
storm sewer assessment on Outlot "A" of ,Drexel Heights in the amount
of $930.46 with the understanding that it would be levied at a
future date under Imp. 80 -5 (Fish Lake Outlet).
ACTION TO BE CONSIDERED ON THE MATTER: To approve or deny the
abatement of the trunk storm sewer assessment on Outlot "A" in
the amount of $930.46
s /Thomas L. Hedges
ity ministrator
i
qd,
MEMO TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS
FROM: CITY ADMINISTRATOR HEDGES
DATE: MAY 2, 1980
SUBJECT INFORMATIVE
The closing for the Tax Exempt Mortgage Bond Issue is scheduled
for Wednesday, May 7, and Thursday, May 8. There is no City Council
involvement required; however, Mayor Blomq_uist and City Clerk Bolke
will be required to sign some documents on Wednesday, May 7. City
Attorney Hauge will attend the preclosing on Wednesday, May 7,
to review legal documents with Jim Holmes.
The bill that was questioned at the last City Council meeting in
the amount of $5,150 entitled Dexter Securities was for the voice
stress machine that was approved as a part of the 1980 budget.
A final inspection was performed on Friday, April 25, 1980, with
the contractor, City Engineer, Fire Chief, Councilman Wachter and
Public Works Director Colbert regarding Fire Stations 1 and 3.
The results of this inspection indicated that two :fire stations
have been completed to the point of being operationally functional.
Minor painting and clean up remain to be performed in addition
to landscaping and parking. lot paving. The Fire Department has
moved their operations equipment into Fire Station 3 effective'
Tuesday, April 29, 1980 The final contract is to be closed out
during the end of May by completion of -those items.
Additional research on previously approved change orders per request
of the City Council by Director of Public Works Colbert is as fol-
lows:
A. Change Order #3,, Improvement 211 -A Wilderness Run Road Utilities
This Change Order that was approved by Council on April 15, consists
of the following work:
Construction of a storm sewer outlet to the pond adjacent to the Marell
Addition, located on Gold Trail at Beau d Rue Drive. This work was
ordered by the Council during late 1978. This amounted to $4,180.00
and is being assessed to the benefitted development.
Part 2 consisted of the construction of sanitary sewer and water stubs
into the proposed future Canterbury Forest plat, located off of Wild-
erness Run Road. This was done at the written request of the developer,
Dunn and Curry. The cost of $14,278.20 will be directly :assessed to
future Canterbury Forest Subdivision.
. ,,
Informative Memo
May 6, 1980
Page Two
Part 3 consists of special structures that were added to our storm sewer
line in Wilderness Run Road at the request of Northern States Power.
This work was necessary to prevent disturbance of the bearing soil
under the large transmission towers. This work totaled $1,024.00 and`
is the responsibility of the Trunk Storm Sewer Fund.
In summary, the total work added by Change Order #3 amounted to $19,182.20
of which all except $1,024.o0 will be assessed against-the benefitted
developments.
B. Change Order #5, Improvement 227 -A - St. Francis Woods Utilities
This Change Order consisted of the necessary bituminious patching on
County Road 30, where out trunk utilities crossed along Cedar Avenue.
When the project was originally bid, it was anticipated that MnDOT
would be performing their reconstruction of County Road -30 in the same
time frame. Due to conflicts in scheduling, MnDOT required that we
patch County Road 30 prior to their construction activity. This amounted
to $2,227.50.
Part 2 consists of replacing a storm sewer outfall in the Rustic Hills
Addition at the request of MnDOT. This work was performed in the
amount of $873.87. The total amount of Change Order #5 amounted to
$3,101.37.
Any additional items that are informational or pertain to the City
Council meeting of May 6 will be included with the Administrative
Packet on Monday,. May 5, 1980:
s /Thomas L. Hedges
City Adm inistrator